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HomeMy Public PortalAbout19980311 - Agendas Packet - Board of Directors (BOD) - 98-05 RegiOnale nm: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-05 MEETINGREGULAR BOARD OF DIRECTORS AGENDA* 7:30 P.M. 330 Distel Circle Wednesday Los Altos, California March 11, 1998 *** PLEASE NOTE*** 7:30 P.M. Regular Meeting Start 77me (7:30) ROLL CALL REGULAR MEETING OF THE BOARD OF DIRECTORS ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- B. Crowder *** APPROVAL OF MINUTES February 11, 1998 (Consent Item) February 18, 1998 (Consent Item) *** WRITTEN COMMUNICATIONS BOARD BUSINESS (7:45) 1. Presentation of Budget for Fiscal Year 1997-1998 -- C. Britton a) Controller's Report -- M. Foster b) Staff Report -- C. Britton (8:10) 2. Authorization to Purchase Two Vehicles at a Total Cost of$44,238 and Direct the General Manager to Execute a Purchase Contract with the State Department of General Services for Two Full-sized Patrol Trucks for a Total Cost of $44,238 -- C. Britton ifs- Tr-4-,Wdkm-UWUSa_I Celebrate 25 Years of Open Space Preservation 330 Distel Circle . Los Altos, CA 94022-1404 . Phone: 650-691-1200 • 1972-1997 . FAX:650-691-0485 . E-mail:mrosd@openspace.org . Web site:www.openspace.org Board of Directors.Pete Siemens,Mary C.Davey,Jed Cyr, David T.Smernoff,Nonette Hanko, Betsy Crowder,Kenneth C.N itz m General Manager.L.Craig Britton I� Meeting 98-05 Page 2 Resolution Authorizing the Department of General Services of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District (8:15) 3. Approval of Lease Amendment with Ural SpaceCom Corporation at Black Mountain, Rancho San Antonio Open Space Preserve and Authorization for the General Manager to Execute the Lease Amendment with Loral SpaceCom for the Communication Facility on Black Mountain, Rancho San Antonio Open Space Preserve -- M. Williams (8:20) 4. Authorization to Apply for National Recreational Trails Program Grant Funds for Implementation of Additional Phase 11 Improvements, Part of the Trail Use Plan for El Corte de Madera Creek Open Space Preserve -- D. Woods Resolution Approving the Application to the National Recreational Trails Program for Trail Use Plan Implementation, Phase II Additions: El Corte de Madera Open Space Preserve 5. Authorization for Directors Crowder and Davey to attend the Planning and Conservation League (PCL) Foundation's 1998 Environmental Legislative Symposium and PCL Annual Meeting at a Total Cost Not to Exceed $225 Per Director -- C. Britton (8:25) INFORMATIONAL REPORTS -- Directors and Staff REVISED CLAIMS (Consent Item) ADJOURNMENT *NOTE: mimes are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional J J ' ' MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-03 REGULAR AR AND SPECIAL MEETINGS BOARD OF DIRECTORS February 11, 1998 MINUTES I. ROLL CALL President Betsy Crowder called the meeting to order at 6:32 P.M. Members Present: Nonette Hanko, Betsy Crowder, Mary Davey, David Smernoff, Pete Siemens, Jed Cyr, and Ken Nitz. Personnel Present: Craig Britton, Sue Schectman, Del Woods, Mike Williams, and John Escobar. II. CLOSED SESSION B. Crowder stated that the Board would adjourn to Closed Session for the purpose of discussing Closed Session Agenda Items 1, 2 and 3. The Board recessed to Closed Session at 6:32 P.M. and the Closed Session commenced at 6:33 P.M. The Board concluded the Closed Session at 7:25 P.M. and B. Crowder called the Regular Meeting to order at 7:30 P.M. She noted that no reportable actions had taken place in Closed Session. Additional Personnel Present: Malcolm Smith, Deirdre Dolan, Randy Anderson, and Gordon Baillie III. ORAL COMMiJNi_CATIONS Harry Haeussler, 1094 Highlands Circle, Los Altos, requested that meeting notices contain the day of the week as well as date and time. IV. ADOPTION OF AGENDA Motion: N. Hanko moved that the Board adopt the agenda. D. Smernoff seconded the motion. The motion passed 7 to 0. Celebrate 25 Years of Open Space Preservation 330 Distel Circle - Los Altos, CA 94022-1404 - Phone:650-691-1200 1972-1997 « FAX:650-691-0485 - E-mail:mrosd@openspace.org - Web site:www.openspace.org !Hoard of Directors.Pete Siemens,Mary C. Davey,Jed Cyr,David T.Smernoff,Nonette Lianko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton Meeting 98-03 Page 2 V. ADOPTION OF CONSENT CALENDAR D. Smernoff noted that the Roll Call for the January 14, 1998 minutes should state that he arrived at 5:10 P.M., not 7:10 P.M. B. Crowder requested the removal of agenda item 5, Acceptance of the Annual Progress Report on the Use of Radar on District Lands; and agenda item 6, Acceptance of the 1997 Miscellaneous Enforcement Activity Summary and the Seven-Year Field Activity Spry. B. Crowder commended D. Woods for the letter he wrote regarding the Los Gatos Creek Country Club and requested that a copy be sent to Greenbelt Alliance. Mot. : J. Cyr moved that the Board adopt the Consent Calendar, including the corrected minutes of the January 14, 1998 Regular and Special Meeting; and Revised Claims 98-03. K. Nitz seconded the motion. The motion passed 7 to 0. VI. BOARS BUSINESS A. Agenda Item No. 1 - Acceptance of the Initial Informational Report From the Ad Hoc Committee of the Board of Directors on San Mateo County Coastal Preservation and Authorization for Staff and the Ad Nog Committee to Proceed with the Recommended Actions Which Will Allow for Further Research into the Feasibility of Expanding the District by Annexation to Establish a System of Open Space Preserves Parks. and Beaches on the San Mateo County Coast in Coordination with Existing and Planned District Preserves and Trails - (Report R- 98-23) N. Hanko commended M. Davey and B. Crowder for their attendance at many meetings with public officials. C. Britton said they would be meeting with others, including Senator Kopp. There are still some issues that should be discussed in the future; those were listed on Page 6 (1-4) of the staff report. C. Britton added that the recommendations mentioned on page 1 were enumerated in detail beginning on page 5 of the report. He agreed with N. Hanko's idea of considering the matter in a discussion format. J. Cyr commented that he thought question 4 on page 6 of the report, "What are the impacts of the annexation on current District operations?", was the one to think about now. M. Davey said she was interested in what the public had to say. K. Nitz said he liked the report, but as treasurer he would like to know how much money the District would get from the measure and what operations costs would be. Meeting 98-03 Page 3 P. Siemens said he thought the committee needed to address the issue of timing of funding versus annexation. He said we need to make sure we cover our operating costs. N. Hanko agreed that addressing this and other issues was all the more reason to have a workshop. D. Smernoff suggested that it was premature to carry out recommendation 1 regarding discontinuing consideration of annexation of northern San Mateo County. He said that is where the major tax base is. J. Cyr also expressed concern regarding the impact on operations and echoed the need for a workshop. B. Crowder mentioned the draft letter to coast side residents which was part of the report. Chuck Kozak, P. O. Box 917, Moss Beach, expressed thanks and appreciation to the committee and staff members for their enthusiasm and professionalism. He said residents' questions were answered and concerns addressed. He said interest has not waned from when the first signatures were gathered, and feedback is enthusiastic. He said they are committed to following through, and believe that an expansion of the District to the coast is to the benefit of everyone in the Bay Area. He addressed the issue of elections, especially the advisory vote. He said they feel that having an advisory vote on the coast would be to everyone's benefit and would be part of a successful campaign moving to the funding measure. He said they are planning g h aware there are lannin issues in terms of the funding measure and e recommended that the Board adopt the committee's recommendations. He said they are ready to move forward with the District on this effort. John Lynch, 2098 Touraine Lane, Half Moon Bay, reminded the Board that when they did a survey regarding the tunnel, it showed a 50% plurality; however, they came in with 74%. He said they have 2,900 active supporters who would work for the District on this. Zoe Kersteen-Tucker, 776 Buena Vista St., Moss Beach, agreed with Mr. Lynch, and stressed the importance of having an advisory vote on the coast. One thing that unifies them is a commitment to coastal conservation and this will allow them to crank up the campaign machinery again. Dick Curtis, 178 Cypress Point Road, Half Moon Bay, talked about what they have on the coast. He said he has traveled all over the world and it is important to remember that they are talking about preserving one of the last great beauty spots of the world. Harry Haeussler said he was concerned about the tax rate and needed a workshop to explain the issue. Meeting 98-03 Page 4 N. Hanko agreed regarding the workshop. She said the survey showed that existing District citizens were very interested in preserving the coast and were willing to pay up to $20 per year per household. Those in the audience told B. Crowder that they had reviewed the proposed letter to coast side residents and thought it was good. K. Nitz said he was puzzled by the conclusions contained in the executive summary. M. Davey said their objective is open space preservation and the opportunity to do this on the coast side by involving them in an elective process is an optimistic one in today's world where it takes a 2/3 vote to pass a funding measure. She said the motivation is to do the right thing and the right thing is to preserve open space on the coast side; however, she believed it would be difficult to get people to tax themselves to do that. Therefore, they wanted to let people to know early on that it won't be an easy job. She said they are practical but hopeful. Chuck Kozak addressed K. Nitz's concern. Zoe Kersteen-Tucker said that the tunnel initiative was an easy sell in spite of the early indications, and we have to trust that people will do the right thing. B. Crowder noted there was no money involved in that election. C. Britton talked about the decision regarding north San Mateo County and the following reasons for that decision: 1. The District is unknown there and has provided no services. 2. The District would not be proposing to buy any open space in those communities and could not offer programs to those communities. 3. It would change the District by shifting the voting power north. He said he thought they would be drawn into urban acquisition and management. 4. The proposal has met with resistance from San Mateo County Parks. 5. One of the reasons they are suggesting that Pacifica be considered part of that urban area is that Golden Gate National Recreation has completed a study of open space needs, and they feel that those needs will be satisfied through Golden Gate National Recreation and will also satisfy the voters on whether they have to pay for it or not. He said his opinion is that it will not be productive to pursue that and it makes the job too big for the committee and staff. B. Crowder said she thought that is how the ad hoc committee felt as well. Motto : I Cyr moved that the Board accept the informational report from the Ad Hoc Committee on San Mateo County Coastal Preservation, and authorize staff and the Ad Hoc Committee to proceed with the recommended actions as contained in the staff report, which will allow for further research into the feasibility of expanding the District by annexation to establish a system of open space preserves, parks, and beaches on the San Mateo County coast in coordination with existing and planned District preserves and trails; with recommendation 7 on page 6 of the report to be amended to read, "Return to the Board by May 31, 1998 in workshop format..." P. Siemens seconded the motion. i Meeting 98-03 Page 5 Discussion: Discussion followed regarding recommendation 1 on page 5. N. Hanko said she was worried about spending additional staff time on this item. C. Britton responded there was no more polling planned in the area. D. Smernoff went on record that he believed it was premature to approve the recommendation and that he was concerned that they be able to raise the money so they can proceed with preservation. P. Siemens said they have asked for more information regarding the cost of managing the coastal areas and an idea of the money they can raise. He said he wanted to look at the best scenario that allows them to preserve the area. C. Britton said the workshop would occur after the two meetings on the coast and that would be the only subject of the workshop. He outlined some of the questions that might be answered at the workshop. Vote: The motion passed 7 to 0. B. Agenda Item No. 2-Proposed Addition of Peninsula 012en Space Trust Property to Purisima Creek Redwoods Open Space Preserve;Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act; Tentatively Adopt the Preliminary Use and anagement Plan Recommendations Including Naming the Property as an Addition to Purisima Creek Redwoods Open Space Preserve; and Indicate Their Intention to Dedicate the Proper as Public Open Space - (Report R-98-22). M. Williams presented the staff report. Motion: D. Smernoff moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; adopt I Resolution 98-07, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Accepting Gift of Real Property and Authorizing Execution of Certificate of Acceptance With Respect Thereto (Purisima Creek Redwoods Open Space Preserve -Lands of Peninsula Open Space Trust);tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the property as an addition to Purisima Creek Redwoods Open Space Preserve; and indicate their intention to dedicate the property as public open space. K. Nitz seconded the motion. Discussion: C. Britton said this is an area of second growth redwoods. The subdivision was put on paper around the turn of the century. The Meeting 98-03 Page 6 District's plan is to acquire it on a parcel-by-parcel basis. He described the improvements on the property. Vote: The motion passed 7 to 0. C. Agenda Item No. 3 -Proposed Addition of Glasspool Property to Cathedral Oaks Area of Sierra Azul Open Space Preserve;Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act Tentatively Adopt the Preliminary Use and Management Plan Recommendations Including Naming;the Glasspool Propeny as an Addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve; and Indicate Their Intention to Dedicate the Proper as Public Open Space- ftport R-98-24). D. Woods presented the staff report and showed slides of the area. M. Williams explained the terms of acquisition. He said they have an estimate of $8,400 to take out remains of the improvements and $1,000 has been set aside to clean up the debris dumped on the property. He said they plan to put up a gate on Cabrillo Road to prevent continued dumping. M. Williams explained the difference in price per acre between this site and another one the District recently purchased. C. Britton said essentially they are buying the density credits. They do not dedicate the density because in the long run it might be transferable. J. Escobar commented on the fire. C. Britton said very few homes were lost. Motion: J. Cyr moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; adopt Resolution 98-06, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction(Sierra Azul Open Space Preserve-Lands of Glasspool); tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the Glasspool property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, and indicate their intention to withhold the property from dedication as public open space at this time. D. Smernoff seconded the motion. The motion passed 7-0. D. Agenda Item No. 4 - Authorization to Apply for a Santa Clara County Historical_ Project Grant for the Seismic Upgrade of the Winery Building at Picchetti Ranch Area Monte Bello Open Space Preserve- (Report R-98-26) D. Woods described the grant request and said the application is ready to be submitted. Meeting 98-03 Page 7 Motio M. Davey moved that the Board adopt Resolution 98-08, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application for Grant Funds Under the Santa Clara County Historical Project Funding Program for the Following Project: Seismic Upgrade of the Winery at Picchetti Ranch Area Monte Bello Open Space Preserve. N. Hanko seconded the motion. The motion passed 7 to 0. E. Agenda Item No. 5, Acceptance of the Annual Progress Report on the Use o Radar on District Lands—(Report K-98-18) B. Crowder commented on the table on the first page of the report, pointing out the high speeds at which bicyclists were traveling. She asked if rangers on bikes could carry radar. J. Escobar said the units now in use are not portable. He said if they went to newer units it could be done, but he didn't know if the two activities were compatible. He commented that the hours are up because this is the first time there has been a performance standard for rangers. There is a request for another radar unit in the budget. P. Siemens said he would like to see a small unit in all trucks. J. Escobar said every bicyclist that passes the unit is counted. He said rangers are more comfortable with staffing radar stations with two rangers. Motion: N. Hanko moved that the Board accept the report on the radar program. P. Siemens seconded the motion. The motion passed 7 to 0. F. Agenda Item No. 6, Acceptance of the 1997 Miscellaneous Enforcement Activity Summary and the Seven-Year Field Activity Summary—(Report R-98-05). B. Crowder referred to the chart on page 5 of the staff report, and commented that the District keeps adding land and doesn't keep adding rangers. She observed that if we were better able to cover our land there might be more violators contacted. C. Britton said there are many variables that affect the numbers contained in the report. B. Crowder said people often tell her they never see rangers. J. Escobar talked about the variables, stating the lower number of violations could reflect better compliance or lower visitation. He explained that the difference in numbers between the Appendix B chart and the radar report represented the difference between monitoring and taking action. Staff answered questions about helicopter landings, explaining that those figures fisted under mutual aid reflect incidents that staff was involved in but are not related to District land. Motion: M. Davey moved that the Board accept the 1997 Miscellaneous Enforcement Activity Summary and the Seven-Year Field Activity Summary. K. Nitz seconded the motion. The motion passed 7 to 0. Meeting 98-03 Page 8 VII. INFORMATIONAL REPORTS N. Hanko said Galen Rowell, author and photographer for the book`Bay Area Wild", would be at Kepplers on February 17, 7:30 P.M. to sign copies of the book. She gave a copy of the Yosemite Plan to staff to have available in the office. B. Crowder said that at the San Mateo County Trails meeting, Tim Duff of ABAG stated he had a map from the District. C. Britton said staff will check on that. B. Crowder asked for information about access from Skyline Blvd. to Burleigh Murray State Park. Residents who live nearby are opposed to any such access. She said other residents said they had been told by a District ranger that the park does not adjoin Skyline Blvd. C. Britton showed the area on a map and said it is inevitable that there will be access. C. Britton reported as follows: 1. He announced the following dates: 1998 volunteer recognition event July 16, 23 or 30; Kids Art of Open Space March 5 at 6:00 P.M.;March 27,Bay Area Open Space Council free seminar at the Presidio; Special Districts Forum starts on May 13 with pre-conference events, and opening reception at 6:00 P.M. followed by an opening breakfast and field tours of East Bay Regional Park on May 14. He said he would like as many Board Members to attend as possible because we are co-hosting. May 15 MROSD is hosting an open space tour, and a tour of Black Diamond coal mines preceding the closing luncheon. 2. He has been in contact with Ralph Heim;the potential bond act is still going forward. Another bill has to do with LAFCO funding. They are proposing three way funding--county, cities and special districts. He said if special districts are funding, we should be seated on LAFCO. Also, the budget should be based on the share of tax revenue. 3. Art O'Neal was in the audience and will be working with staff tomorrow on team agreements. J.Escobar reported that the Use and Management Committee had met earlier to discuss the Resource Management Program. Crew leader training kickoff is tomorrow. The ECDM task force was rained out on Feb. 7 and they will try again on February 21. C. Britton announced a Special Meeting of the Board next Wednesday, February 18, 7:30 P.M. D. Dolan asked Board members to leave the time sheets in the binders and they will be collected at the end of month. C. Britton told Mr. Haeussler he assumed the workshop on the coast side will be in May. IX. ADJOURNMENT The meeting was adjourned at 9:32 P.M. Roberta Wolfe Recording Secretary Claims No. 98-03 ^ ` K8mebng #G-¢4 Date: February 11. 1998 i Revised K8|DPEN|NGULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3555 525.00 Aaron's Septic Tank Service Sanitation Services 3556 126.68 ADT Security Services Alarm Service 3557 156.76 AJAX Portable Service ReotroonmRental 3558 163.71 Alamo Lighting Light Bulbs 3558 191.48 All Laser Service Fax Machine Maintenance � 3580 158.00 AK4A| Semm|nars Seminar--B. Congdon 3561 141.80 ArteohLarn|not|ng Lamination Sheets � � 3562 75.00 Ambemtaot' |nc. Asbestos Testing � 3583 20.68 A7F & T Telephone Service 3564 156.19 Bay Muffler Muffler Repair 3505 130.00 Berry's Pest Control Pest Control Service 3688 16'24 C8/ J Cartridges Cartridge Refills 3567 61.70 Caba|a's Uniform Supplies 3568 53.86 Cal-Line Equipment Inc. Chipper PemCa 3508 69.99 California Water Service Company Water Service 3570 80.05 C|ark'eAuto PartaQ/ Machine Inc. Vehicle Battery 3571 640.28 Communications & Control Mt. Urnunhunm PG 0& E Pump � 3572 277.00 °1 Patrick Congdon Reim buraennont-PomtinidmClass � 3573 1.62 Contemporary Engraving Name Tag Engraving 3574 895.00 Continuing Education of the Bar Classes--D. Blackman 3575 155.73 Cootno Kitchen and Sanitary Supplies 3576 5'181.63 Dillingham Associates Landscape Architects B Corte De Madera Parking Lot Project 3577 411.23 Deirdre Dolan Reim burmernont-ConferonoeExpenses 3578 99.04 DynaK8ed Medical Supplies 3579 108.01 EMEOConnpeny' Inc. Safety Equipment 3580 54.76 Federal Express Corporation Express Mail 3581 83.27 Film ToFrame Photo Reproduction Services 3582 48.85 G & K Services Shop Tovvm| Service 3583 10.87 Garden|end Power Equipment ChoineevvPart 3584 37.50 Greenbelt Alliance Patrol Map Book Samples 3585 110.00 GreenVVamteRecovery' Inc. DunnpaterServioe-Sky|inw 3586 164.07 0TEK4ob||nmt Cellular Phone Service 3587 985.00 *2 Guadalupe-CoyotaRCO Registration--J. |moanm 3588 15.08 Hyster Sales Company Bobcat Port 3589 201.89 Interstate Traffic Control Products Barricades � 3590 385.97 Jodi Isaacs Reirnburoemnont-Conferenca &' Vehicle � Expense � 3581 719.86 JeduPubUoabonn Volunteer Brochure 3592 38.62 CKSAuto-Kragens Vehicle Parts � 3593 124.74 Lob Safety Supply Inc. Safety Supplies 3594 234.82 Langley Hill Quarry Drainage Rock 3595 2'852.36 Lanier Worldwide, Inc. Copier Lease 3538 650.38 Life Aom|ut First Aid Supplies 3587 570.00 David Lockhart Fere| Pig Study Project 3598 513 �8 Los OurnpoterS�rvioe | . � 3508 1,511.46 K8ervvin &400a Acquisition Consulting Services ' 3600 350.00 K0agonamBui|ding Maintenance Skyline Floor Maintenance � 3601 1.000.11 Julie McCullough Bridge and RestromrnProjects Page Claims No. 98-03 Meeting 98-04 Date: February 11, 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3604 49.96 Minton's Lumber & Supply Field Supplies 3605 152.85 Moffett Janitorial Supplies Restroom Supplies 3606 159.14 Mountain View Garden Center Sand 3607 223.30 National Safety Council Subscription Renewal 3608 1,361.88 Pacific Bell Telephone Service 3609 565.76 Pacific Coast Seed Inc. Restoration Seed 3610 10.31 Palo Alto Utilities Ud|idaa 3611 372.36 Peninsula Blueprint, Inc. Printing Services , 3612 578.32 Pine Cone Lumber Co, Inc. Lumber 3613 08.98 Pip Printing Docent Newsletter Printing 3014 20.99 Precision Engravers Inc. Name Tag Engraving 3815 7.89 Rancho Ace Hardware Field Supplies 3616 185.00 Tom Randall Reim buroemnant--P|umnbingRepair 3617 890.00 R8kRDesigners Enterprise Rental ReVe|mw-SmnithHouse ' 3618 3'148.00 Redwood Enterprise Rental W1aintanenoa-Funmane 3619 308.60 Rornio Environmental Technologies Corp. Hazardous Materials Removal Service 3620 1,988.06 Roy`s Repair Service Vehicle Maintenance and Repairs 3021 80.50 SofetyK|aen Solvent Tank Service 3622 438.39 Sears Enterprise Rental Appliance 3623 194.49 Shell Oil Company Fuel 3624 155.32 Signs of the Times Signs 3825 798.11 Si|veredo Avionics, Inc. Radio & Battery 3626 724.00 S. P. K8oC|onahan Co. Tree Remnovo|--VVndyHill 3627 54.19 Stevens Creek Quarry, Inc. Drainage Rock 3628 1'000.00 Stevvertl�da of California, Inc. Escrow Fees-�Tnefi|o/Cmto� Property 3829 125'000.00 StevvertTida of California, Inc. G|amapoo| Acquisition � 3630 17.63 Stove Works Enterprise Rental Repair � 3631 237.07 _ Summit Uniforms Uniforms 3632 2,151.46 Toater /& Etc. Map Graphics 3633 GO.D0 Torminix Pest Control Service � � 3634 200.00 ThennaCoqp. Heating 8 Air Conditioning Services � 3635 428.08 Turner & K4u|oare Legal Services � 3636 300.'00 U. C. Regents Training-,J. Isaacs 3637 2.000.00 U. S. Postal Service Postage | � 3638 90.72 M. Ooug|amVu Vehicle Expense � 3639 349.28 VVeerGumrd Uniforms 3640 153.55 West Group Legal Publications 3641 725.00 Wildlife Associates October 12th Event Vendor 3842 64.57 WYiuhoe| Williams Vehicle Expense and R|nn 3043 300.00 Roberta Wolfe Recording Services 3644R 305.00 °4 CSPRS PRAC Conference Registration 3645R 132.93 Pau| McKovvan Vehicle Expense 3646R 275.30 Petty Cash Local Business Meetings, Office and Ha|d Supplies, UPS Postage, Copies, and Membership Dues Page Claims No. 98-03 Meeting 98-04 Date: February 11, 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description `1 Urgent Check Issued January 30, 1998 •2 Urgent Check Issued February 4, 199$ •3 Urgent Checks Issued January 29, and February 3, 1998 •4 Urgent Check Issued February 10, 1998 TOTAL 166,892.35 i I i i Page 3 Regional Open S xe MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-04 SPECIAL MEETING BOARD OF DIRECTORS February 18, 1998 MINUTES I. ROLL CALL President Betsy Crowder called the Special Meeting to order at 7:30 P.M. Members Present: Mary Davey, Betsy Crowder, Ken Nitz, Jed Cyr, Pete Siemens, David Smernoff, and Nonette Hanko. Personnel Present: Craig Britton, Sue Schectman, Deirdre Dolan, John Escobar, Randy Anderson, Mike Williams, and Del Woods. II. ORAL COMMUNICATIONS There were no oral communications. III. ADOPTION OF AGENDA Moti: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded the motion. The motion passed 7 to 0. IV. ADOPTION OF CONSENT CALENDAR Motion: J. Cyr moved that the Board adopt the Consent Calendar, including approval of the minutes of the January 28, 1998 Regular and Special Meeting; agenda item 2, Appointment of Grant Thornton as the District's Auditors for the Fiscal Year 1997-1998; agenda item 3, Cancellation of February 25, 1998 Regular Meeting; and Revised Claims 98-04. M. Davey seconded the motion. The motion passed 7 to 0. V. BOARD BUSINESS A. Agenda Item No. 1 -Exchange of Lands to Include Proposed Addition of Peninsula Open Space Trust Property to Windy Hill Open Space Preserve Sale of Surplus Proper at Teague Hill Open Space Preserve and Management Agreement with Peninsula Open Space Trust for the Loma Prieta Ranch Property;Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act; Authorization for the General Manager to Sign the Prql2gay Management Agreement with Peninsula Open Space Trust for Loma Prieta Ranch; Celebrate 25 Years of Open Space Preservation 330 Distel Circle - Los Altos, CA 94022-1404 - Phone:650-691-1200 1972-1997 m FAX:650-691-0485 . E-mail:mrosdQopenspace.org * Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko, Betsy Crowder,Kennet h C.Nitz • General Manager:L.Craig Britton Meeting 98-04 Page 2 Tentative Adoption of the Preliminary Use and Management Plan for the Addition to Windy I-Lll Open Space Preserve (Peninsula Open Space Trust- Corte Madera Associates Property) Including Naming h Pro ep ly as an Addition to Wind Hy_ ill Open Space Preserve; Tentative Adoption of the Preliminary Use and Management Plan for Lands of Peninsula Open Space Trust (Loma Prieta Ranch); and Indicate their intention to Dedicate Lands of peninsula Open,apace Trust (Corte Madera Associates Property)—(Report R-98-25): C. Britton introduced the item stating that this is a three-way exchange among the District, POST and Pelican Timber. D. Woods described the three properties as outlined in the staff report and showed the project area of each on maps. Lands of POST—Former Corte Madera Associates Property D. Woods noted the three potential future trail alignments within the property which were described in the staff report and had been previously addressed when the Road and Utility Easement Agreement was approved. Part of that agreement specified there would be no trail use on Lauriston Road or Old Ranch Road as they go through private parcels. He said part of the District's obligation is to provide patrol and signing to minimize such use. D. Woods described the storm damage to the property. S. Schectman informed the Board that the District would not have to fix the roads if we buy the property. C. Britton said POST has been told that we want a hold harmless agreement prior to our acquisition of the property. D. Woods said if a house is built on the private lot, it might be visible from parts of the preserve, but there is quite a lot of vegetation including some large trees. When asked if there are issues about getting to the site and how that would affect the deal, C. Britton said the storm damage had not taken place when the process began. He said there is a question now whether Lauriston Road can be fixed. He said the way the agreement is written, part of the process is that the District's acquisition of these properties completes the lot line adjustment process that was started with Portola Valley. They want to make sure that road will serve the property and if not they will be looking for other alignments. If there is no way to access the site POST might want to change the terms. This could delay close of escrow for several months. He said Pelican Timber has 180 days plus two 90 day extensions to prove out the permits required by Woodside on the Teague Hill property but the transfer is controlled by the Transfer Agreement. He quoted from Section 1 of that agreement and said the entire agreement hinges on the completion of the other two transactions simultaneously with the closing. Lands of District- Summit Springs D. Woods pointed out the property on a map and outlined the staff report. He indicated where private property owned by California Water Service was located as well as residential property. He outlined conditions contained in the sales agreement which limit development as one residential site and require open space and trail easements. He said the trail might not follow the road and the District will work with the buyer of the parcel to realign it. Meeting 98-04 Page 3 C. Britton said Pelican Timber has looked at areas where the property might be developed. The agreement allows 60 days for the District to do field work. Management of POST Lands-Loma Prieta Ranch D. Woods showed the property on the map and described trails, prominent features, access, and improvements. C. Britton said between the Pelican property and the demonstration forest is a private easement owned by Roger Birch of Redwood Empire. He said that even though it is private property we are assured a public trail route. In regard to the landslide, D. Woods said the entire hill gave way both above and below the road. The County has tried to keep it open but has given up. There is a trail that goes through but no driving access. C. Britton said the slide that has closed Highland Way is not on subject property, but is on adjacent private land. D. Woods said the trail shown at the north end of the property going to Loma Prieta Avenue is a is a non-exclusive 400 foot easement. The District hopes to use it for patrol. In answer to a question about this property being outside the District's sphere of influence, C. Britton said the District is not going to own it. He explained the idea behind the three way transfer. He said the District would manage the property as a closed site for the five years that POST holds it and will see if they can transfer it to state parks or the demonstration forest. An annexation would be processed during the five year period in case the District had to exercise its option to buy the property. The District would look for a private buyer if they couldn't find a public one and would retain a trail or conservation easement. He said the problem is that the road alignment is a trail alignment that goes through the middle of the property. He said the District has managed other properties outside its sphere of influence. S. Schectman said the District needs to show that there is some connection between its purpose and where this property is located, and she thought that case could be made. D. Woods showed slides of the subject properties. C. Britton acknowledged the willing help of Lisa Zadek. He said 105 people on Summit Springs and Patrol Roads had been notified of tonight's meeting per the verbal agreement with those residents. C. Britton said the first line on page 5 of the staff report should read" . . . 150,000 gallon water tank . . . " In regard to the agreement, he talked about working with C. Keenan, General Partner of Pelican Timber. He said it is incredible that this three-way g g exchange has come together and the District could end up with about $3 million worth of land out of this project. R asked when the exchange would happen, and C. Britton said the Enca Crowley, 800 PatrolRoad, agreements had been executed and it could be as little as six months and as much as a year. He gave her copies of the three agreements. In regard to the property management agreement, C. Britton said the District cannot cancel. He said if the District doesn't exercise the option to buy the property, POST can transfer the property Meeting 98-04 Page 4 at their discretion. S. Schectman said the management agreement terminates if POST sells to someone else. K. Nitz said he liked the agreement but expressed concern about selling open space land for development. C. Britton provided additional background about the property, stating that subdividing the property for even one unit is probably not feasible. He said they could never bring public traffic in. N. Hanko stated that she was the only one on the Board at time the property was acquired who bought it with the intention of keeping it all open space. I Cyr asked what would happen if the three-way exchange does not hold together and the District is still looking at the 23 acres. He asked if that would mean demolishing Patricia's home site. C. Britton said they were never going to buy the entire site but were thinking of keeping some architectural features. He said he thought POST would continue to see if they can provide alternate access and will try as hard as they can to keep it as a site they can sell off which would also benefit the District. He said there is quite a bit of salvage value in the sandstone blocks in what remains of the house. C. Britton stated that if Old Ranch Road were to become the primary access route to the upper parcel, the road agreement in its entirety would be reopened. He said it might be best for the District if Lauriston Road is not opened. otion: M. Davey moved that the Board determine that the recommended actions are categorically exempt from the California environmental Quality Act as set out in the staff report; adopt Resolution 98-09 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Acceptance of a Real Estate Sales Agreement- Sale By Exchange, Authorizing Officer to Execute a Deed for the Real Property Being Released, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction(Windy Hill Open Space Preserve- Lands of POST); adopt Resolution 98-10 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Transfer Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction(Windy Hill Open Space Preserve-Lands of POST); authorize the General Manager to sign the property management agreement with Peninsula Open Space Trust for Loma Prieta Ranch;tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report for the addition to Windy Hill Open Space Preserve (Peninsula Open Space Trust—Corte Madera Associates Property), including naming the property as an addition to Windy Hill Open Space Preserve; tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report for lands of Peninsula Open Space Trust Loma Prieta Ranch); and indicate their intention to dedicate lands of Peninsula Open Space Trust (Corte Madera Associates Property) as public open space. I Cyr seconded the motion. Meeting 98-04 Page 5 Amendment: S. Schectman suggested the following amendment: recommendation No. 3 is amended to state that it is approved subject to execution by POST of an Indemnity and Hold Harmless agreement in a form approved by District legal counsel and that Resolution 98-10 authorizing approval of the Transfer Agreement is likewise amended. M. Davey and J. Cyr agreed that the motion could be amended. N. Hanko stated for the record that she opposed the sale of the surplus property at Teague Hill but would support the proposed exchange of land. Vote: The motion passed 7 to 0. V1. INFORMATIONAL REPORTS N. Hanko presented the District with a copy of the book`Bay Area Wild" which had been signed by the author and photographer at the book signing the previous day. She distributed copies of the letter she had sent to the National Park Service on the Yosemite Plan and urged other Board members to respond to the Plan. B. Crowder asked Board members to put the dates they will be gone on the calendar staff had provided. C. Britton reported on the following: 1. Regarding the schedule for a workshop to return with the Regional Open Space Study, there will be two meetings with the first scheduled for May 20, 7:00 P.M. 2. He had received a notice regarding the PCL Environmental Legislation Symposium on March 14 and 15. Approval for payment will be on the March 1 I agenda. 3. Cary Tate is retiring as General Manager of Monterey Peninsula Regional Park District. A resolution will be presented to the Board for approval. 4. He had received advance copies of information for the Special Districts Forum. 5. A presentation regarding the Regional Open Space Study was made last year to District docents. The next meeting of the docents is April 14, 7:00-9:00 P.M. J. Cyr, M. Davey and B. Crowder will attend. 6. He will be gone for two weeks until March 9. J. Escobar will be in charge. D. Dolan said a letter had been sent to the Open Space Authority congratulating them on the Supreme Court decision. J. Escobar reminded Board members of Kids Art of Open Space at 6:00 P.M. on March 5. S. Schectman said she had talked to legal counsel for the Open Space Authority and presented a status report on the Supreme Court decision. She said the Taxpayers Association has 120 days in which to seek review at the U. S. Supreme Court. VII. ADJOURNMENT The meeting was adjourned at 8:55 P.M. Roberta Wolfe Recording Secretary Claims No. 98-04 ^ MeetinQ98-05 Date: February 18. 1G9W Revised K8|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT | # Amount Name Description 3647 2G'Q4 ATQT Telephone Service | � 3848 512.50 Jane Buxton FEK8A6k Patrol Map Projects 3648 27.60 California Water Service Water Sorvioe-V0ndyHill Project � 3650 50.00 W1arkCoaerotto Reimbursement--Boot Repairs 3651 180.00 °1 CSPRA PRAC Conference Rogiatmation-B. Malone and8. Downing 3652 945.00 Alice Cummings National Trails Grant Project Preparation � 3853 75.25 Federal Express Express Mail Service � � 3654 79'500.00 First American Title Insurance Company Acquisition of POST Property 3655 111.80 Matthew Freeman Vehicle Expense � 3658 894.18 Goodco Press Incorporated Letterhead and Newsletter Printing � 3657 -952.99 Granite Hock Concrete 3.49 3658 1'318.89 The Home Depot Field Supplies 3658 2'847.13 Jakaby Engineering Bridge and Parking Lot Consultant | 3860 58.34 Northern Energy Propane Service 3081 57.73 Office Helper Office Supplies 3662 890.11 Orchard Supply Hardware Field Supplies | | 3063 296.70 Pacific Bell Telephone Service 3664 3.000.00 Popish Appraisal & Consulting Appraisal Services 3865 58.84 ProK8edix First Aid Supplies 3666 65.00 R & S Erection Company Fowkom Gate Repair 3067 390.00 Barbaro Soherb Rufer {)pen Space Study Consultant 3688 142.51 °2 Second Cup Business Meeting Expense 3609 127.74 John Shelton, Inc. Field Supplies 3670 108.10 Skyline County Water District Water Service / 3671 430.79 Tharrnn Corp. Heating & Air Conditioning Service 3672 3'470.42 Tumnerfk W1u|oere Legal Services � 3673 35.13 Unocal Fuel � � 3674R 208.19 Compmerwana Computer RAM � � 36750 4'000.00 Navarono Industries, Inc. Newsletter Mailing Deposit 3676R 685.98 Office Depot [)Oine Supplies 3677R 1,180.40 Roy'm Repair Service Vehicle Repair and Maintenance 3678R 2,049.53 Visa Office Supplies, Vehicle Parts, Field Supplies and Tuition Expense � Urgent Check Issued February 8, 1898 Urgent Checks |mauwd February 11 & 12. 1898 Total 103'548.28 Page Regional Ope#pace 1 1 DRAFT RESPONSE ~----� ---_._ PREPARED BY STAFF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR BOARD CONSIDERATION Hans and Diane Ernst 120 Altura Vista Los Gatos, CA 95032 Re: Oak Mitigation Planting, St. Joseph's Hill Open Space Preserve Dear Mr. & Mrs. Ernst: Thank you for your letter regarding the oak mitigation planting at St. Joseph's Hill Open Space Preserve. The Board reviewed your letter at its meeting last night. We are sorry you are dissatisfied with the location of the tree planting relative to the trails. Historically.this hill was oak woodland, which was removed,and replaced with vineyard. The oaks were slowly regenerating; this project will speed up the process. The oak mitigation project was worked out very carefully by District staff to minimize blocking views from trails, particularly from the top of St. Joseph's Hill. Originally, Caltrans proposed the planting to cover the entire hill, including closing the trail that connects to the south side of the hill. After extensive negotiations, Caltrans agreed to locate the tree planting well back from the top of the hill specifically to preserve the view, and to maintain a trail corridor through the planting area, which is the only area in which the view should be blocked. The oak planting is a beneficial project both for restoration of the preserve and to mitigate the construction impacts of a highway interchange that was badly needed for safety. In addition to s 'd the District 0 000 to build trails and restore disturbed areas planting the oaks, Caltrans pas $4 , elsewhere in the preserve, so for preserve,visitors the project is a net benefit. It will be many years before the oaks are of a size that they will block view on any portion of the trails, and as natural selection thins the oaks, the view blockage will be reduced. We hope that this explanation helps to address your concerns. Sincerely, ` Betsy Crowder, President Board of Directors BC:ra cc: Board_ofDirectors T�•�tub�x.�t Ste! Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 •.1972-1997• FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Nanko,Betsy Crowder,Kenneth C.Nitz 0 General Manager:L.Craig Britton Hans and Diane Ernst 120 Altura Vista Los Gatos, CA%930 SZ 3 "2. RESPONSE ACTION PROPOSED RT STAFF Board President Ackaavied;s(R*spond Directo r 1 Aeknavled;a(Re*pon -.. 3 c' V C-""�--� Statt Ac knowlsd;s/Res poad Draft Raspons• Attached Staff to be Dlracted to Prepare Draft r Re*poase for Roard Consideration par Roard Directive(*) No Response use e*sary v f Z f�, rn13 115 nog o rn3 Ite50l0r7al (lnpn `V-3arp "Aft 04 t.'oMPEi.tNSULA Jie'iaiONAL Oftf4 SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAcc FOR BOARD CONSJDEo,APON 15V,' JUSIC LAUSG PQVS, Cti c '►vi4 !.Tear W. Lavelle: Thank you for your August 5; 1� i rega-�ang �.�iM: of the ;i::l'tawa Carrion at Rancho Sari Asitunio r� Presc m. At *ts R_- �� niocting last ni&,t, the ' 8 j�tir�nmu"M/1Ia R�tsinra Space District � our letter. we r---- d••• •••3 .�+•�~"`• Sr•.c.. I?'wsa s� �>�"d of Dtt"c.Cwl"S re'v tc-bY�i y A7."p•"eviawe'J,^ri:i`�iriy jr about Pr iwcaing the sensitive t' curves at Randio San Antonio. O err Stiui wdb comet in informing you that the District's general philosophy is to let people walk or hike wherever they want. The District's Ordinance 93-1, adopted July 28, 1993, restricts bicycles and horses to designated trails and roadways, but does not restrict hikes. The District will be reviewing its Trail Use Folid_q this fall, Wre .xrill i,>w;iJIM restricting hikers to trails as or-we of tl! items to be leviemmd cw•:g this piers. :we will be MMW fWVV 'h1nttira frrnr IMIhlie- rY1tn*nwn,1 1>uo „„itA y�i'�nutc to `Me bulling list and Will ;nfrvrm ur"I �2I1r•N nzd;•,•,u, nws 1.�.1. i ♦.. .i:- --•►w•--lv,• •avaa aaawaaaa� fYb 0164AX AWed W �11si�{` �z1C • ::re are ixffy to hear that District staff was responsive to your concerns. We have boon iiif u at the signs to be installed in the Wildcat Canyon area have been ordered and will be installed within the next month In addition, field staff has boon asked to monitor the area to determine if the signing is successful. Finally, our Public Affairs pingarn is wood,on an educational flyer informing visitors of the impels of off--mil ILCP. We anrm!riate vn1w cmcern a„bo1.9 ti'-e heath of our r=== and look. A-A—ward to your r%ardl+ j^'• + in I'"aa4� W.7VW31Vl auriciciy, Mary Davey, President Board of Diiectors cc: MROSD Board of Mmanm C"rateis years d opt"spMF"WVWM 330 Distal Circle • Los Altos,CA 94022.1404 . Phorie:415-691-1200 • 1l72a!!f . FAX.415-691-0485 • E-mail:mrosdOopenspace.org •Web site:www.openspace.org • Budd o((SintCtOrt:Pete Siemens,Mary C.Davey.Jed Cyr,David T.Smemoff,None1M Nanm,Betsy cnnvtMr.Konn►th r Nit• •r'er, 1 w��..y�,; r._ie Lk;;-»,on ry2..-23--299a !T:CS n15 c `e73 o.Cn.E`o CPS o 02 Rowel of Dirreers V2M8 rA;aeeeninntlw ��Cnwr�tl;gPriM aav ai►"ca -1184vaL' Los ItUl.os, "K 9Q2d2 -IJ"D4 Dear Board, I'I,iw;. .R�nllnaar,fin tf% a iAttn_r I w_e to the Rnard nn RK/Q1, In the t er I elmre t.....er ) CO7ifw owvt People^o%O�tSe 31 A♦. ..vZt San AlLnn .e.w a »erinh»ting �:N *e s s s a._ 11MA n_. n___.__ air- i -/-� �...�--�J ...... ♦1. embankments-paiile-U ly 41 tJ2G nuu ttt �.twYvu aRoa. A ALL"PiveswA kNaw.b�a uaiCa there was no orciinancx requiring people to stay on the trails. The Board tcopondgd with a letter stating among other things: a"The District will be reviewing its Trail use Policies this tall. We will include thr,issue of restricting hikers to trails as one of the items to be reviewed during this process. There will be many opportunities for public comment. We wil *M vnur name to the mailing list and will inform you when meetings are scheduled to discuss these wsues." Since I was not notified,I'm teaming that ■this issu(e� has not come �tr�w�. ♦t+.w tCb�. ..A .w♦ ftMA ♦rAffl.i VIP- —t--..f ee/%f sw%,.W ILI 10 weld w RP {%is i*4svdk t/�iA'k/1 µay L�/saµ;W ilaa4 RVYaY aanM tV M-%*sf ftapfsa'�Y •far vv�wrw wiv�t+ry I have noticed a few new signs at Rancho San Antonio axx'u'*people tv slay vo ihe trails. I believe this was a first good step toward preserving these sensitive areas and want to congratulate the Board for their response to the problem and their good work. ..y 4f&—t Lavelle P�P 1503 Julie Ln. Los Altos;CA 94024 i RESPONSE ACTION FRaPOSED BY STAFF Board President Aeknovied;e/Respond Director Aeknoviedbe/Respond Staff AcknoviedBe/Rupoad Draft Response Attacked Staff to k• Directed to FreDar• Dr:ft Reapons• for Board Consideration Per Board Directive(s) 90 Response Necessary Regional Open - )ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. Joseph Lavelle 1503 Julie Lane Los Altos, CA 94024 Dear Mr. Lavelle: Thank you for your February 20, 1998 letter regarding your concerns and interest in upcoming Trail Use Policy meetings. The Board's Trails/Wilderness Policies Committee was recently appointed. The Board committee will be holding public workshops starting in May or June. Your name has been added to the list of interested attendees and you will be notified of the scheduling of these workshops. We appreciate your interest and look forward to receiving your input at these workshops. Sincerely, Betsy Crowder, President Board of Directors cc: MROSD Board of Directors BC:dw 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton Regional Open R-98-29 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-05 March 11, 1998 AGENDA ITEM _ ha AGENDA ITEM Controller's Report on the Proposed Fiscal Year 1998-1999 Budget DISCUSSION The following cash projection shows the impact of the proposed fiscal year 1998-1999 budget on the District's cash position. The District will begin the new fiscal year with estimated cash balances totaling $18.8 million. Approximately $5.4 million of this cash is not available to meet operating needs as it represents the reserve requirements of our outstanding public notes. Overall projected income and available cash is adequate to cover budgeted debt service, operating expenses, preserve development, reserve requirements, and up to $13.5 million for new land acquisition. Projected investment in new land in 1998-1999 is $11.3 million. As shown in the attached monthly cash flow projection, no cash flow problems are anticipated. ANNUAL CASH FLOW PROJECTION FISCAL YEAR 1998-1999 BUDGET ($Thousands) Estimated Beginning Cash Balance 18,835 Plus: Tax Revenue 12,142 Grant and Gift Income 780 Interest Income 900 Rental Income 600 Other Income 82 Total Income 14,504 Minus: Capital Improvements 741 Facilities Costs 140 Operating Expenses 5,626 Debt Service 6,467 Land Purchases 11.303 Total Expenditures 24-277 Ending Cash Balance Incom 1. Tax Revenue is budgeted at $12.1 million(68% from Santa Clara County and 32% from San Mateo County). This assumes continued strong real estate activity and no change in state,Apidmw ormulas. This District budget assumes that current secured taxes, in the tax Celebrate 25 Years of Open Space Preservation 330 Distel Circle - Los Altos, CA 94022-1404 * Phone: 650-691-1200 1972-1997 « FAX: 650-691-0485 - E-mail: mrosd@openspace.org ® Web site:www.openspace.org Board of Directors.Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton I R-98-29 Page 2 year ending June 1999, will increase 10%in our portion of Santa Clara County(up from an estimated 8% in 1997- 1998) and 7% in San Mateo County(same as 1997-1998). 2. Grant Income is projected at $780,000, $590,000 tied to five specific potential land purchases and $190,000 for preserve development. 3. Interest Income is projected at $900,000, assuming average investment rates of 6.0% on reserve funds and 5.75% on general funds. 4. Rental Income is budgeted at $600,000, including $60,600 from sublease of excess space in the Distel Circle building. 5. Other Income(estimated at $82,000), includes various reimbursements, fines, fees, cash donations, and $31,500 from the Guenther loan. Debt Capacity and Financing At the end of March 1998, the District will have bonded indebtedness equal to approximately 77% of its debt limit. After making principal repayment in 1998-1999, the District bonded indebtedness would be about 72% of the projected March, 1999 debt limit. No new long-term financing is planned in 1998-1999. Assuming tax revenue growth(after 1998-1999) at 40/o/year and expense growth at 60/o/year, the District could support an additional $11.5 million in long- term debt. Assuming future tax revenue and expense growth at 5% and 7%, respectively, the District could support $16 million additional debt over the next two years. Debt Service Current debt outstanding requires $6.47 million of debt service payments in 1998-1999. Other Expenditures 1. Capital Improvements: The budget includes $740,750 for major preserve development projects. This compares to 1997-1998 spending of approximately$922,440. 2. Facilities Costs: The budget assumes investment of$140,000 in facility improvements. This compares to 1997-1998 spending of approximately $11,000. 3. Operating FUenses are budgeted at $5.63 million, up about 19% from the 1997-1998 estimated spending level. This compares to an 8%increase in 1997-1998 over 1996-1997 operational spending. The budgeted increase breaks down as follows: Salaries and Benefits: 13%, Service and Supplies 28%, Fixed Assets: 53%. 4. Land Purchases are projected at $11.3 million. Reserves If all revenues, expenditures and debt operations occur as budgeted, the District's cash balances would total $9.1 million at the end of the coming fiscal year. This would be some $3.7 million R-98-29 Page 3 more than required to meet the reserve requirements of outstanding public debt, and would adequately fund the first portion of fiscal year 1999-2000. Long-Term Cash Projections: Also attached are two long-term cash flow projections covering the period 1996-2005. The key assumptions of the first projection are 6% per year growth in operating expenses and 4% per year growth in tax revenue(after 1998-1999), no proceeds from sale of surplus property, about $550,000 per year of major capital improvements(net of associated grant income) and completion of a$11.5 million financing. The major conclusion, given these assumptions, is that the District would have approximately $23.8 million to spend on new land purchases over the next two years and would then be out of land acquisition funding. The second long-term projection has the same assumptions except that tax revenue growth is 5%, expense growth is 7%, and the financing is $16 million. In this model, the amount of land acquisition funding is $27.8 million. Prepared by: Michael L. Foster, Controller Contact person: Same as above MROSD MONTHLY CASH FLOW BUDGET 1998- 99 3/2/98 ($Thousands) APR MAY JUNE JULY AUG SEP OCT NOV DEC JAN-MAR TOTAL BEGINNING CASH 18835 21589 20576 20637 19569 16198 14363 14564 13281 16317 18835 TAX REVENUE 3200 300 962 110 11 5 950 375 4100 2129 12142 GRANT/GIFT RECEIPTS 175 150 50 20 20 365 780 INTEREST INCOME 135 135 120 120 100 100 190 900 OTHER INCOME 54 54 54 54 54 54 54 54 54 196 682 TOTAL REVENUE 3254 489 1326 314 185 179 1 1054 549 4274 2880 14504 CASH EXPENSES -425 -430 -435 -440 -445 -450 -455 -460 -465 -1621 -5626 FACILITIES -12 -12 -12 -12 -12 -12 -12 -12 -12 -32 -140 CAPITAL PROJECTS -60 -60 -60 -60 -60 -60 -60 -60 -60 -201 -741 DEBT SERVICE -3 0 -1 -570 1 -2509 -1142 -3 0 -1 -2238 -6467 OPERATING CASH FLOW L2754 -13 818 -768 -2841 1 -1485 524 17 3736 -1212 1530 DEBT ISSUES (NET) 0 LAND PURCHASES 1 -1000 -757 -300 -530 -350 -323 -1300 -700 -6043 1 -11303 ENDING CASH 21589 1 20576 20637 19569 16198 14363 14564 13281 16317 9062 9062 RESERVE FUNDS 5364 5364 5364 5364 5364 5364 5364 5364 5364 5364 NOTE FUNDS 4209 4209 4209 3642 1142 0 0 0 2169 0 AVAILABLE CASH 12016 11003 11064 10563 9692 8999 9200 7917 8784 3698 MROSD LONG-TERM CASH FLOW PROJECTION 3/2/98 AFTER 98-99: 4%NR TAX GROWTH, 6%/YR EXPENSE GROWTH ($Thousands) FISCAL YEAR: 96-97 97-98 98-99 99-00 00-01 01-02 02-03 03-04 04-05 TOTAL BEGINNING CASH 7056 19670 18835 20332 8162 8420 8617 8203 8231 7056 TAX REVENUE 11968 9778 12142 12628 13133 13658 14204 14773 15364 117647 GRANT RECEIPTS 194 742 465 200 200 200 200 200 200 2601 JOINT PROJECTS/SALES 600 332 315 1247 INTEREST INCOME 711 1000 900 750 450 450 450 450 450 5611 OTHER INCOME 647 658 682 725 740 754 769 785 800 6560 TOTAL REVENUES 14120 12510 14504 14303 14522 15062 15624 16207 16814 133666 OPERATING EXPENSES 4359 4725 5626 5964 6321 6701 7103 7529 7981 56308 FACILITIES COSTS 439 11 140 100 200 200 1090 MAJOR IMPROVEMENTS 381 922 741 750 750 750 750 750 750 6544 CURRENT DEBT SERVICE 5361 5841 6467 6554 6588 6610 7150 6665 6714 57950 NEW DEBT SERVICE 605 605 605 1035 1035 1035 4920 TOTAL EXPENSES 10540 11499 12974 13973 14264 14866 16038 16179 16480 126812 OPERATING CASH FLOW 3580 1011 1530 330 258 197 -414 29 334 6855 LAND CONTRACTS -8458 75 -8383 NOTE PROCEEDS (NET) 18422 11270 29692 LAND PURCHASES 930 1921 11303 12500 26654 ENDING CASH 19670 18835 20332 8162 8420 8617 8203 8231 8566 REQUIRED RESERVES 5364 5364 6284 6284 6284 6284 6284 6284 6284 AVAILABLE CASH 14306 13471 14048 1878 2136 2333 1919 1947 2282 CUMM NEW LAND 11303 1 23803 1 23803 1 23803 1 23803 23803 23803 MROSD LONG-TERM CASH FLOW PROJECTION 3/2/98 AFTER 98-99: 5%NR TAX GROWTH, 7%/YR EXPENSE GROWTH ($Thousands) FISCAL YEAR: 96-97 97-98 98-99 99-00 00-01 01-02 02-03 03-04 04-05 TOTAL BEGINNING CASH 7056 19670 18835 20332 13202 8919 9097 8741 8736 7056 TAX REVENUE 11968 9778 12142 12749 13387 14056 14759 15497 16271 120606 GRANT RECEIPTS 194 742 465 200 200 200 200 200 200 2601 JOINT PROJECTS/SALES 600 332 315 1247 INTEREST INCOME 711 1000 900 825 525 475 475 475 475 5861 OTHER INCOME 647 658 682 725 740 754 769 785 800 6560 TOTAL REVENUES 14120 12510 14504 14499 14851 15485 16203 16956 17747 136876 OPERATING EXPENSES 4359 4725 5626 6020 6441 6892 7375 7891 8443 57772 FACILITIES COSTS 439 11 140 100 200 200 1090 MAJOR IMPROVEMENTS 381 922 741 750 750 750 750 750 750 6544 CURRENT DEBT SERVICE 5361 5841 6467 6554 6588 6610 7150 6665 6714 57950 NEW DEBT SERVICE 605 855 855 1285 1455 1455 6510 TOTAL EXPENSES 10540 11499 12974 14029 14634 15307 16560 16961 17362 129866 OPERATING CASH FLOW 3580 1011 1530 470 217 178 -356 -4 385 7010 LAND CONTRACTS -8458 75 -8383 NOTE PROCEEDS (NET) 18422 11270 4400 34092 LAND PURCHASES 930 1921 11303 12000 4500 30654 ENDING CASH 19670 18835 20332 13202 8919 9097 8741 8736 9121 REQUIRED RESERVES 5364 5364 6284 6644 6644 6644 6644 6644 6644 AVAILABLE CASH 14306 13471 14048 6558 2275 2453 2097 2092 2477 CUMM NEW LAND 1 1 11303 1 23303 1 27803 1 27803 27803 1 27803 1 27803 f e Rcagional Open S R NMI; MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-35 Meeting 98-05 March 11, 1998 AGENDA ITEM 1 ►h AGENDA ITEM Initial Presentation of the Budget for Fiscal Year 1998-1999 ASSISTANT GENERAL MANAGER'S RECOMMENDATIO No action is requested at this time. The proposed budget for the 1998-1999 fiscal year will be presented again at your March 25 meeting for final consideration and adoption. The Controller's annual report will be presented at the March 11 meeting. The Administration and Budget Committee will report to you at the March 25 meeting. Overview This report presents the proposed expense budget for the April 1, 1998 through March 31, 1999 fiscal year. Staff will review the proposed budget at your March 11 meeting. The budget will be presented for adoption at your March 25 meeting. The proposed budget for the 1998-1999 fiscal year currently totals $24,276,775 and breaks down as follows: Land Purchases $11,303,000 Debt Service $6,467,500 Operating Expenses $5,625,525 Capital Improvement Projects $740,750 Staff Facility Improvements $140,000 The proposed $5,625,525 operating budget includes the scheduled one point (1%) cost-of- living salary adjustment for employees represented by S.E.I.U. - Local 715, and a proposed one point (1%) cost-of-living salary adjustment for office, supervisory, and management staff. Although the actual rate is not yet available, the PERS employer contribution rate is expected to increase from the current 3.298% to an estimated 4% in 1998-1999 due to the 2% at 55 contract amendment that was implemented last year. The proposed one point cost-of-living salary adjustment for office, supervisory, and management staff is below the labor market comparables and CPI and is intended to offset the cost of the improved PERS 2% at 55 retirement formula. The operating budget figure does not include any potential compensation adjustments or merit awards you may approve for Board appointees for 1998-1999. As in past years, estimated expenses are included for various employee benefits. Because of the District's April 1 fiscal year start date, exact contribution rates are not known when preparing the budget. No additions or changes are proposed for the District's benefit plans in 1998-1999. 330 Distel Circle - Los Altos, CA 94022-1404 - Phone: 650-691-1200 FAX: 6,50-691-0485 « E-mail: riirosd@ot)erispace.org openspace.org * Web site.:www.openspace.org Board of Oheoors Pete Siemens,Mary C. Davey,led Cyr, David t.Smernot(, Nonette Hanko, Betsy Crowder,Kenneth C. Nitz » General Manager.L.Craig Britton R-98-35 Page 2 The District's general insurance costs (liability, property, auto, etcetera) have been estimated for purposes of this report. The overall insurance package will be presented at your March 25 meeting and the actual premium amounts will be included in the final budget report. A significant portion of the increase in the proposed operating budget can be attributed to resource management projects ($92,200) and computer system upgrades ($53,250). Resource management projects are being shifted from the capital improvement budget to the operating budget because the projects have increasingly become more maintenance-related than they are capital improvements. The growth in computer expenses is distributed across all programs and is for adapting to Windows 95, standardizing software applications, establishing an electronic mail system, assessing long-range computer and database needs, and training. Target Average Six Percent Growth Guideline for Operating Ex=sec The Board approved the target average 6% growth guideline for District operating expenses at the September 28, 1996 Regular Meeting (see report R-94-100). Operating expenses include salary and benefits, services and supplies, and fixed assets. The cost of capital improvements, such as staff facility improvements and public use improvement projects (CIP), are outside the operating expenses growth guideline. The guideline, implemented during lean tax revenue years, is a target average, allowing growth, for example to be five percent one year and seven percent the following year. The base figure used to calculate operating growth is the approved 1994-1995 adjusted operating budget figure of$4,161,950. Expenses excluded from the operating expense base figure included capital improvement projects, staff facility improvements, the initial printing and mailing of the visitors map, one-time legislative consultant fees and 1994 election expenses. In 1995-1996 the base figure was increased to $4,197,814 to include the election expenses that recur every two years. This year, after further deliberation and recognition of irregularities associated with election expenses, the Administration and Budget Committee concurred that election expenses should be, once again, excluded from the 1994-1995 base figure used to calculate operating growth. The 1998-1999 proposed operating budget figure of$5,625,525 has been adjusted to exclude operating expenses considered outside the target average six percent growth guideline. The adjusted operating budget figure of$5,355,975 excludes the publication of the Regional Open Space Study Map ($102,000), and election expenses ($75,350). In addition, the resource management expenses ($92,200) remain outside the guideline, as they have in the past when included in the capital improvement budget. Next year, the resource management budget will be added to the target average six percent growth guideline and the base budget figure will be adjusted upward by $92,200. R-98-35 Page 3 Adjusted operating budgets and expenses, as compared with the guideline, are shown in the following table. FY 94-95 FY 95-96 %> FY 96-97 %> FY 97-98 %> FY 98-99 %> (Base) Budgeted $4,161,950 $4,409,750 5.9% $4,525,300 2.6% $4,950,425 9.3% $5,355,975 8.2% Funds Actual/ $3,991,620 $4,216,825 5.6% $4,369,610 3.6% $4,648,421 6.3% $5,355,975 15.2% Projected Expenses Over the four year period since the implementation of the target guideline, growth in the operating budget has averaged 5.9% per year when compounded annually. Over the same period of time, growth in actual and projected expenses will average 6.2%, assuming all 1998- 1999 budgeted funds are spent. A graph of this four-year growth is shown in Attachment 1. Budget Review Process The 1998 Administration and Budget Committee, composed of Directors Cyr (committee chair), Nitz (Treasurer), and Davey, reviewed the proposed budget in the Board's behalf during a series of open, publicly noticed meetings in February. The committee work included reviewing the proposed Action Plan for each program, the proposed 1998-1999 budget by program and category expense groupings (as well as by major projects and activities), the 1997-1998 projected expenditures, and the target average six percent growth guideline for District operating expenses. The committee members received for their review detailed sub- account printouts for all the detail line items included in the proposed budgets. Controller M. Foster met with the committee on February 17 to discuss projected revenues, debt service, and a District cash flow analysis. The Controller's report will be presented to the Board at the March 11 meeting. The Administration and Budget Committee will present their report to the Board at the March 25 meeting. Proposed Program Budgets The following section on the 1998-1999 proposed budget is presented by program to facilitate your review. Attachment 3 of this report shows in detail the 1998-1999 proposed budget broken down by program and major expenditure categories. R-98-35 Page 4 1. OPEN SPACE ACQUISITION PROGRAM A. Acquisition Program 97-98 97-98 9 Adopted Projected Proposed Budget Expenses Budget Salaries & Benefits $90 600 $112 075 $123 200 Services & Supplies 40,700 39,675 53 45 Fixed Assets - Acquisition 153,000 115 910 262 950 Enterprise Sub ro ram 132,850 102 200 12Q 850 Debt Service 5,979,600 5,840,630 6 467 500 Land Purchases 13,303 000 1,921,300 1 0 Total $19 399 750 $8 131 830 $18 33U 950 The 1998-1999 proposed budget for Open Space Acquisition Program is $18,330,950, a 5.5% decrease from the 1997-1998 budget. This decrease reflects a reduction of approximately $1.7 million in land acquisition funds. Excluding debt service payments, the Acquisition budget is $11,863,450. Controller M. Foster indicates that $11.3 million would be available in 1998- 1999 for open space acquisition. The District in its cooperative project with Santa Clara County will contribute approximately $303,000 towards the acquisition of Moody Gulch near Sierra Azul Open Space Preserve. Salaries and benefits represent a 36.0% increase over the 1997-1998 adopted budget as a result of the conversion of the one-half time acquisition secretary position to a full time Real Property Assistant. The Acquisition program's emphasis during 1998-1999 is to continue focusing efforts on securing high priority properties and completing several grant-funded acquisition projects. Land option fees are budgeted at $15,000 to continue the fee defeasance acquisition of the Lee and General Convention properties in Sierra Azul Open Space Preserve. Fixed asset expenses directly related to land acquisition, such as appraisals, site engineering, escrow fees, title insurance, and legal fees are budgeted at $262,950. This is a 71.9% increase over the 1997-1998 budget. This increase reflects increased acquisition activity with the possibility of legal action. Debt service payments are 8.2% above the 1997-1998 adopted budget as debt payments increase during the initial years of the note issue. Debt service for principal repayment and interest on the District's land contracts and note issues is budgeted at $6,467,500 for the 1998- 1999 fiscal year. This amount includes a $25,000 installment of interest-free principal payment for the acquisition of the Urrere property in Sierra Azul Open Space Preserve. R-98-35 Page 5 B. Enterprise Subprogram The 1998-1999 proposed budget for the Enterprise Subprogram is $120,850. The subprogram's proposed budget divides into two major areas: 1) ongoing regular enterprise activities, and 2) expenditures related to the District's administrative office building. Funds budgeted for ongoing, regular enterprise activities are a decrease of 9.0% over the adopted 1997-1998 budget. Operating expenses for the office building are budgeted at $34,900 for the tenant space and will be handled in a separate facilities account within the Enterprise Subprogram. Expenses for the portion of the building occupied by the District are included in the Administration Program. In 1997-1998, projected net income from the District's enterprise properties is $497,565, and increase over 1996-1997 income of approximately 12%. Net income for fiscal year 1998- 1999 is projected at $479,300, a 4% decrease as a result of a loss of income from marginal rental structures contemplated for disposal. 2. PLANNING PROGRAM 97-98 97-98 9w9 Adopted Projected l'�oposed Budget Expenses $ud et Salaries & Benefits $ 291 750 $ 258 575 $ 35b 700 Services & Supplies 125,250 72 150 98 950 Fixed Assets - 4,000 4,700 6,050 Operating Expenses Staff Facility 175,000 10,700 140,000 Improvements Capital Improvement 811,800 922,450 = 740.750 Projects (Public Use Total Planning $ 1,407 800 $ 1,268,575 $ 1 342 450 The 1998-1999 proposed Planning Program budget is $1,342,450 and represents a 4.6% decrease over the 1997-1998 adopted budget of$1,407,800. Staffing changes resulted in a 9 percent underexpenditure in salaries and benefits for 1997- 1998. A Planning Technician and half-time Planning Secretary position were vacant for several months at the beginning of the fiscal year. The remainder of the underexpenditure is attributed to the mid-year vacancy of a Planner I position. Filling an additional approved, but R-98-35 Page 6 not previously budgeted, Planner I position will lead to a 22.3 % increase in salaries and benefits proposed for 1998-1999. The underexpenditure in the 1997-1998 services and supplies category is primarily due to the lack of activity on the Teague Hill surplus property project due to the Town of Woodside raising issues regarding General Plan consistency (since resolved), and a reduction in the consultant services needed for preparing grant applications. There is a projected decrease in the services and supplies category in 1998-1999 due to the movement of the resource management program to Operations. The Planning Program's proposed operating budget for 1998-1999 is $461,695 and represents a 9.7% increase over the adopted 1997-1998. The operating budget is comprised of salaries and benefits, services and supplies, and fixed assets relating to office equipment. The 1997-1998 fixed assets facilities budget consists of driveway improvements for the Skyline field office and planning and construction of the seismic upgrade of the shop at the Foothills field office. Underexpenditures resulted from completion of the Skyline driveway improvements during the 1996-1997 fiscal year and inactivity on the Rancho shop building seismic upgrade project due to design and permitting complications. The 1998-1999 fixed assets facilities budget includes construction of a new ranger residence in the southern area of the Foothills region, concrete work at the Skyline shop complex, and finalization of a design and permits for the seismic upgrade at the Rancho shop, bringing the total facilities budget to $140,000. As part of the measure to manage overall District budget growth, an informal CIP budget guideline of$600,000 per year was introduced in 1994-1995. This cap was reduced to $500,000 beginning in 1998-1999 to account for the transfer of the resource management program to Operations. Staff used the following criteria to develop the 1998-1999 CIP budget. 1. The capital improvement budget guideline should not exceed $500,000 per year for direct expenditures. 2. Grant income is considered above the $500,000 growth cap, allowing capital improvement budgets to exceed $500,000 based on actual development grant income. 3. The $500,000 budget guideline is applied over a three-year Period. FY 96/97 FY 97/98 FY 98/99 3-Xear Totals ........... Actual (Projected) (Proposed) C.I.P. $331 403 $922 450 $740 750 Sr 994 593 Grant Income (78,846) 90 776 235 000 404 62 Adjusted C.I.P. 252,557 831,664 505,750 1 589'966 Guideline $600 000 $600 000 $500 000* $1 '704 G100 * Guideline reduction is due to the resource management program shift to Operations. R-98-35 Page 7 The 1998-1999 proposed CIP budget is $740,750. By subtracting the projected grant income of$235,000, the adjusted CIP budget becomes $505,750. The three year adjusted CIP budget is $1,589,966, six percent below the allowable cumulative guideline of$1,700,000. Actual development grant income for 1996-1997 is $78,846 and in 1997-1998 is $90,776. Proposed grant income for 1998-1999 is for the Windy Hill public access improvements, El Corte de Madera Creek trail improvements and trail restoration work at St. Josephs Hill. The 1997-1998 projected CIP expenses are $922,450, or 13.6% above the budgeted amount of $811,800. This projected overexpenditure is largely due to the construction of storm related repairs, funded by the Federal Emergency Management Agency (FEMA). The projects exceeded the funding received by the District by $293,000. An appeal for additional FEMA funding has been submitted. Underexpenditures in other areas, such as construction of new restrooms and extending the completion of the public access improvements at Windy Hill into next year, help to offset the FEMA-related overexpenditures. The 1998-1999 proposed CIP budget fully funds planning work plan projects. In past years, high priority projects were fully funded, while lower priority projects were funded at 50% of their estimated cost. This funding mechanism is not employed this year. Key projects for 1998-1999 include completion of the Windy Hill public access improvements, construction of new restrooms at three preserves, parking lot design and trail improvements for El Corte de Madera Creek, construction of a new bridge at La Honda Creek, and spillway repairs at Thornewood. 3. OPERATIONS PROGRAM 97-98 97-98 9&99 Adopted Projected Prop�ased Budget Expenses Budget Salaries and Benefits $2,014,900 $1,886,090 $2,07fi,400' Services and Supplies 505,800 507,489 7W 650 Fixed Assets 130,600 134,700 140,800' Total $2 651 300 $565 9721. $617 025 The 1998-1999 proposed budget for the Operations Program is $2,917,850. Expense shifts from other parts of the District's budget and several new expenses in the services and supplies section of the budget account for 6.8 % of the 10.0% overall growth in the 1998-1999 proposed Operations Program Budget. These expenses include the Resource Management Subprogram project budget ($92,200), included in the operating budget for the first time, as well as the one-time expense to complete the Operations Program Review ($53,000). The 1998-1999 proposed salaries and benefits budget is $2,076,400, a 3.0% increase over the 1997-1998 adopted budget. Costs associated with a one-point salary increase and implementation of PERS 2% at 55 retirement program account for the majority of the growth. R-98-35 Page 8 The 1998-1999 proposed services and supplies budget is $700,650. Significant new expenses for the coming year include the addition of the Resource Management Subprogram project costs to the operating budget ($92,200) and the completion the Operations Program Review ($53,000). Other new program expenses include public use liability insurance costs shifted from the Enterprise program ($20,000) and additional legal fees for anticipated encroachment litigation ($15,000). The expenses described above represent 35.7 percentage points of the 38.5% growth in services and supplies over the 1997-1998 adopted budget. An additional $14,000 has been budgeted to fund storm damage repairs of our trail system by District staff. When calculated excluding Resource Management subprogram project and the Operations Program Review costs, the proposed services and supplies budget is 9.8% over the 1997-1998 adopted budget. The budget for the Resource Management Subprogram is $92,200, which is included in the services and supplies budget. This funds numerous projects as described in the resource management work plan. The most significant of these is the second year of the Russian Ridge grassland management plan ($48,000). The 1998-1999 proposed fixed assets budget is $140,800, a 7.8% increase over the 1997-1998 adopted budget. The proposed budget is consistent with the five-year capital equipment schedule shown in Attachment 2. A small dump truck and two high-mileage patrol trucks are scheduled to be replaced in 1998-1999 at a cost of$98,000. The proposed budget includes the purchase of an equipment trailer and two additional all-terrain vehicles, a soil compactor and two tractor attachments for a combined cost of$29,500. 4. PUBL.IC AFFAIRS PROGRAM 97-98 97-98 98-99 x Adopted Projected roased Budget Expenses audgeELLLLL Salaries & Benefits $290 400 $272 200 $309 250 Services & Supplies 273,025 293,012 3q ?75 Fixed Assets 600 760 4 00b Total $564 025 $565 972 $61' q25 The proposed 1997-1998 Public Affairs Program budget shows a 9.4 percent increase, generally attributable to increases in the salaries and benefits category, increased printing of site brochures and newsletters, a special printing and District-wide distribution of the Regional Open Space Study map, and an increase in computer hardware and software expenses. Following is a summary of the proposed budget elements for the Public Affairs Program. Salaries and benefits: $309,250 R-98-35 Page 9 The increase from last year's $290,400 is due to increases in PERS expenses, expected merit increases, and a cost of living adjustment. Services & Supplies: $303,775 The proposed services and supplies budget includes general services and supplies, publications, special projects, and visitor services. While reductions throughout the program budget were made to offset some of the proposed growth in other areas, a net increase resulted. This is due primarily to the proposed production and mass distribution of the Regional Open Space Study map, increased printing costs necessary to accommodate a growing newsletter subscription list, the continually increasing number of site brochures requested by and distributed to the public, increases in postage and handling expenses for the newsletter and for general mailings, as well as smaller increases in various other accounts. Some of the significant items in the public affairs services and supplies proposed budget include: Contract Services $22,800 (inhales Heim contract, Special District Fonun expenses) Postage/Distribution $70,000 (postage for newsletters and mass mailing of visitors map) Print Regional Open Space Study Map $55,000 (approximately 320,000 pieces) Site Brochures/Maps $42,000 Newsletter/Annual Report Printing $38,600 Visitor Services $12,900 Fixed Assets: $4,000 It is proposed that $4,000 be budgeted in the 1998-1999 public affairs budget for upgrading or replacing computer hardware so that staffs computers can accommodate the Windows 95 operating system. Total budget, all categories: $617,025 R-98-35 Page 10 5. ADMINISTRATION PROGRAM 97-98 97-98 9899 Adopted Projected 'roposed: Budget Ex uses laud et Salaries & Benefits $703 000 $640 875 Services & Supplies 275 650 263,450 352 400 Fixed Assets 13,300 20 550 $ 700 Total $991 950 $924 875 $1 068 500; The 1998-1999 proposed Administration Program budget represents a 7.7% increase over the 1997-1998 adopted budget and a 15.5% increase over 1997-1998 projected expenses. This underexpenditure in the 1997-1998 projected expenses is primarily in the salary and benefits category and is due to vacancies in the Administrative Services Manager and Administrative Analyst positions. The increase in the services and supplies 1998-1999 proposed budget is primarily due to election expenses. The salaries and benefits category includes your Board appointees' salaries, currently budgeted at $168,500. Salaries for members of the Administration Program staff are shown at $366,750. In this same salaries and benefits category, $25,000 is included for potential exemplary service awards for office, supervisory, and management staff, and $27,000 is designated for Directors' compensation. The services and supplies category includes election expenses for Wards 1, 2, 5, and 6, budgeted at $75,350. This amount is not included in operating expenses for purposes of calculating the 6% target average growth guideline. As the service-center for many District operational and administrative activities, the services and supplies budget includes $207,200 funding for basic items such as: Postage $13,500 Telephone $20,000 General Insurance $64,900 Auditor $ 9,600 General Office Supplies $6,000 Utilities and Maintenance $65,000 Business Printing $ 8,500 Office Equipment Leases $12,500 Minute Taker $7,200 The services and supplies category also includes $10,000 for special legal fees related to general personnel and administrative matters; $4,000 for organizational training conducted by R-98-35 Page 11 Mr. Art O'Neal and $6,000 for administrative/legal staff and general and/or specialized all- staff in-house training programs; $7,500 for a computer system assessment; and $9,400 for professional conferences for professional staff and the Board. The proposed budget also includes $3,500 for the Board's staff recognition event, and $600 for the staff activities or events to be held during the year and administered by the "Fun" Committee. The proposed fixed asset budget totals $8,700 and includes $1,200 for miscellaneous furniture and $7,500 for equipment related to computer system upgrades for administration staff. Prepared by: Craig Britton, General Manager Deirdre Dolan, Administrative Services Manager John Escobar, Operations Supervisor Malcolm Smith, Public Affairs Manager Del Woods, Senior Management Specialist Mary de Beauvieres, Open Space Planner 11 Bunny Congdon, Accounting Specialist Contact person: Craig Britton, General Manager Attachment 1 BUDGET ANALYSIS - OPERATING BUDGET 6,000,000 5,000,000 4,000,000 3,000,000 Average Budget Growth = 5.9% Average Actual/Projected Growth = 6.2°!0 2,000,000 1 ,000,000 0 94-95 95-96 96-97 97-98 98-99 99-00 —*--BUDGET GROWTH *--ACTUAUPROJECTED GROWTH 6%BUDGET GROWTH LINE Attachment 2 1998-2003 OPERATIONS PROGRAM 5-Year Capital Equipment Schedule - Pro-posed 2-24-98 (with previous year expenditure) ........ .. 20t3 2 2005.'' :�J Wo 1997-1998 4-99 9 XK*'....' : .2 Vehicles: a) replacement (two) $54,000 $27,000 patrol �two) $51,200 Owo W.0M $27,000 maintenance $30,000 $30,000 b) new patrol .......... $28,000 $28,000 ............... maintenance Machinery and $64,000trailer... $60,000 $25,000 $70,000 $90,000 Heavy trail dozer backhoe replace boom Crawler Dozer Road Grader Equipment $4,800 mower on Heston rock drill $20,000 small tractor $6,000 . ...... ..... rock drill ...... . ..... $5,000 Office $1,600 .. ......... uipment furniture & fxEq (two) computers .............. Field- Equipment: a) field $9,800 $8,000 $7,000 $7,500 $7,500 b) radio $3,300 $2,500 $2,500 $1,000 $1,000 c) other $6,500 $6,500 TOTALS $134,700 000 $130,000 $132, $132,500 $155,500 ............... 6 yr. A VERA GE $13 7,583 budgetkap6yr98.doc .,,id 2\24\98 Attachment 3 Page 1 of 4 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (a) PRELIMINARY BUDGET BY PROGRAM 1998-1999 (Dollars) -------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Acquisition Planning Operations Public Affairs Administration TOTALS Budget Category Program Program Program Program Program (All Programs) ---—-------------------------------------—------ ------------------------------ ------------------------------ ----------------------------- -------------------------- ----------------------------- ------------------------- REVENUES ------------------------------------- Tax Revenue 12,142,000 12,142,000 Grant Income 275,000 190,000 465,000 Interest Income 900,000 900,000 Rental Income 600,000 600,000 Other Income 32,000 365,000 397,000 ----------—-----------------------—----------- ------------------------------ ------------------------------ ------------------------------ ------------------------- ----------------------------- ------------------------- TOTAL INCOME 907,000 190,000 0 0 13,407,000 14,504,000 --------------------------------------------------- ------------------------------ ------------------------------ ------------------------------ -------------------------- ----------------------------- ------------------------------ INCREASE IN RESERVES (9,772,775) --------------------------------------------------- ------------------------------ ------------------------------ ------------------------------ -------------------------- ------------------------------ ----------------------------- Attachment 3 MIDPENINSULA REGIONAL OPEN SPACE DIS.. Page 2 of 4 (b) PRELIMINARY BUDGET BY PROGRAM 1998-1999 (Dollars) ---------------------------- ----------- ------------------------------------------------------- Acquisition Planning Operations Public Affairs Administration TOTALS Budget Category Program Program Program Program Program (All Programs) ----------------------------------—---------—- ---------—---——---—-—--— -------—----- ——------——----— EXPENDITURES —-----—--—--- Debt Service -------------------------------------- Interest 4,440,400 4,440,400 ----------------------— -—--------------------------- --——-------—----------- --——--——------------- ———-------—------------- —------—----------. Principal 2,027,100 2,027,100 —-—------------- ------ SUBTOTAL 6.467,500 6,467,500 -—-------—---------- —- ---------------—-———- ----------—-----——---- ------------—- — ————--—------------- Salaries ---------------------------------------- a)Gen.Mgr.Appointees 99,000 284,100 1,630,100 250,200 366,750 2,630,150 ------------——————-—- ----—----—-------- b)Salary Incentive Awards 25,000 25,000 -----—------—----—-------- —----------------—----—--- ----—----—------------------ ------—----------------— -----------------——--------- c)General Manager 95,350 95,350 --------—----------—------- ------------------------------ ----------------------------— ---------—--------------- ---------------—--—----—--- --------------------—-------- d)Legal Counsel 63,650 63,650 ----——----——------—----- -----------------—-----—---- ----------------------------- —---—----—---—------— -------—------—---—--—---- e)Controller 9,500 9,500 —---------------------------------------—------- ----------—------------------ --- --------------------- ----—------------------------ ---——--—-—----------- ---------------------—----— —---- Benefits 24,200 72,600 446,300 59,050 120,150 722,300 -------—......--------------------------------- ----------------------------- —--------------------------- ------------------------------ -------------------------- ------------------------------ -------------------------- Directors'Fees 27,000 27,000 --------------------------------------------------- ------------------------------ ------------------------------ ----------------------------- ---------—--------------- ------—---------------—----- ------------------------ SUBTOTAL 123,200 356,700 2,076,400 309,250 707,400 3,572,950 --------------------------------------------------- ---------------------—------- ------------------------------ --------------—-------------- ------------------------- ----—----—---—------------- Attachment 3 MIDPENINSULA REGIONAL OPEN SPACE DIS,. Page 3 Of 4 (c) PRELIMINARY BUDGET BY PROGRAM 1998-1999 (Dollars) -------------------------------------------- -------------___----------------------- - Acquisition Planning Operations Public Affairs Administration TOTALS Budget Category Program Program Program Program Program (All Programs) SERVICES&SUPPLIES ----------------------------------------------- Legal Services 500 20,000 10,000 30,500 -------------------- Regular Outside Services 12,000 500 30,600 500 4,200 47,800 ------------ ----- Land Option Fees 5.000 5.000 Contract Services 29,500 71,100 141.700 22,800 36,800 301,9W Election/Annexation 75,350 75,350 ------------------------ --------------------- Library and Subcriptions 300 800 1,000 1,000 4,250 7,350 ---------------------------- --------------- - Film&Developing 600 500 1,100 --------------------- ------------------------- Rents and Leases 5,450 12,500 17,950 ----------------------------- ----------------------------- ------------------------------ -------------------------- ----------------------------- ----------------------------- Utilities 19,450 28,600 45,100 93,150 Postage 250 550 200 70,000 13,500 84.500 ---------------------------- -- ---- --------------------------- -------------------------- Printing and Duplicating 350 6.000 5,600 2,400 15,000 29,350 ---------------------------- ------------------------------ ---------------------------- ------------------------- ------------------------------ ------------------------ Insurance 37,000 95,000 64,900 196,9W --------------------------- ---------------------------- ----------------------------- ------------------------- ----------------------------- --------------------------- Advertising 1,700 2,000 0 600 1,000 5,300 Maps and Aerials - 600 800 1,400 Private Vehicle Expense 1,5W 5,000 600 1,400 6,000 14,500 ---------------------------- ------ District Vehicle Expense 142,900 142,900 ---------------------------- -- -- Business Meeting Expense 600 250 800 2,975 3.500 8,125 ------------------------------ ------------------------------ ------- ------------------ ------------------------ ---------------------------- ----------------------- Personnel Development 2.450 6,700 21,000 5,700 25,900 61,750 --------------------------- ----------------------------- ---------------------------- -------------------------- -------------------------- ------------- Equipment 200 19,600 2,500 22,300 ------------------------------ ------------------------------ ---------------------------- ------------------------- ---------------------------- ------------------------- Operating Expenses-Distel 9,950 9,950 -------------------- Computer Expenses 500 3,250 2.000 2,O00 5,400 13,150 ------------------------------ ---------------------------- ------ ------------------ ------------------------- --------------------------- ------------------------ Office Supplies/Sml Equip. 300 1,200 1,100 400 6,500 9,500 ------------------------- -------------- Field Supplies/Sml Equip. 41,900 41,900 ------------------------------ ---------------------------- ---------------------------- -------------------------- -----=------------------------ -------------------------- Outside Maint.Services 51,750 138,500 19,900 210.150 ----------------------- _ ---------------------------- ------------------------------ ------------------------- --------------------------- ------------------------ Property Taxes&Permits 3,600 3.600 ------------------------------ ----------------------------- ------------------------------ ------------------------- ----------------------------- --------------------------- Comm.Publications 173,O00 173,O00 ----------------------------- -------- Comm.Special Projects 8,000 8,000 ------------------------------ ----------------------------- ----------------------------- -------------------------- - -------------------------- ------------------------------ Volunteer Program 12,900 12,900 ----------------------------- ------ Miscellaneous 100 100 100 300 --- - --- - - - - - - - ---- -------------------------- ---------------------- - --- ---- ------------------------- SUBTOTAL 173,800 98,950 700,650 303,775 352,400 1,629,575 Attachment 3 Page 4 of 4 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (d) PRELIMINARY BUDGET BY PROGRAM 1998-1999 (Dollars) Acquisition Planning Operations Public Affairs Administration TOTALS Budget Category Program Program Program Program Program (All Programs) FIXED ASSETS Previous Land Commitment 1,303.000 1,303,000 -- New Land Purchases 10.000,000 10,000,000 Appraiser 50,000 50,000 Site Acquisition Expense 26,000 26,000 Legal Fees 150,000 150,000 -_------------ Relocation 500 500 Title Insurance 10,000 10,000 Site Engineering 10,000 10,000 Site Preparation Expense 10,000 10,000 ------------ Option Fees 15,000 15,000 -------------------------- ------ ------------------------- ------------------------------ ---—-------------------_ Structures&Improvements 500 870.750 0 871.250 -------------------------- ..........-------------------- ----------------------------- ------------------------ ----------------------------- -------------------------_---- Field Equipment 25,500 25,500 Office Equipment 1,450 6,050 4,300 4,000 8,700 24,500 Vehicles 111,000 111,000 _--_-------—------—------—----------------- ----------------------------- SUBTOTAL 11,566.450 886,800 140,800 4,000 8,700 12,606,750 TOTAL OF ALL EXPENDITURES 18,330,950 1,342,450 2,917,850 617.025 1,068,500 24,276,775 ------------------------------ ---------------------------- ------------------------------ ------------------------------ ------------------------- ------------------------------ ------------------------- TOTAL EXPENDITURES EXCLUDING LAND AND DEBT SERVICE 560.450 1,342,450 2,917,850 617,025 1,068,500 6.506275 Re�golonal Open S. ce W! AL01011C MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-30 Meeting 98-05 March 11, 1998 AGENDA ITEM 2 AGENDA ITEM Authorization to Purchase Two Vehicles at a Total Cost of$44,238. ASSISTANT GENERAL MANAGER'S RECOMMENDATIONS 1. Approve the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the Department of General Services of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District. 2. Direct the General Manager to execute a purchase contract with the State Department of General Services for two full-sized patrol trucks for a total cost of$44,238. DISCUSSION The District's five-year capital equipment schedule provides for two replacement patrol trucks in fiscal year 1998-1999. Purchase orders for vehicles acquired through the State of California Department of General Services (DGS) must be placed prior to the manufacturer's cut-off date. The estimated cut-off date for these vehicles is April 1, 1998. The District's ability to purchase vehicles through DGS provides a significant cost saving and greatly reduces the amount of staff time that would otherwise be required if the District conducted a separate bid process, instead of participating in the DGS competitive bid process. These new vehicles will replace patrol trucks that were put in service'over seven years ago and have over 80,000 miles. The retired patrol trucks are typically used to replace older maintenance vehicles. The Administration and Budget Committee reviewed this recommendation at its February 12 meeting. The Committee supports the continued use of the State of California Department of General Services purchasing program. Prepared by: David Topley, Support Services Supervisor Contact person: David Topley, Support Services Supervisor �4 Celebrate 25 Years of Open Space Preservation 330 Distel Circle « Los Altos, CA 94022-1404 * Phone:650-691-1200 1972-1997 - FAX:650-691-0485 - E-mail: mrosd@openspace.org , Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton RESOLUTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS FOR THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT The Board of Directors of the Midpeninsula Regional Open Space District does resolve that the Office of Procurement, Department of General Services of the State of California.is hereby authorized to purchase vehicle(s) for and on behalf of the Midpeninsula Regional Open Space District pursuant to Section 10324 of the Public Contracts Code, and that Craig Britton, General Manager, is hereby authorized to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of the Midpeninsula Regional Open Space District. r Regional Open S. ce 1 1 R-98-34 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-05 March 11, 1998 AGENDA ITEM _ 3 AGENDA ITEM Approval of Lease Amendment with Loral SpaceCom Corporation at Black Mountain, Rancho San Antonio Open Space Preserve ASSISTANT GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute the attached Lease A endment with Loral SpaceCom for the communication facility on Black Mountain, Rancho San Antonio Open Space Preserve. DISCUSSION In March 1983, the District entered into a five year Ground Lease for Communications Structures with Ford Aerospace with four additional five-year term options in conformance with Public Resources Code, Section 5563 (see memorandum M-83-30). In August 1990, Ford Aerospace became Loral SpaceCom Corporation through a stock acquisition. At the end of each five-year term, the District has a right to set a new fixed minimum rent. In December 1997, the District notified Loral SpaceCom of a rental rate increase effective March 1, 1998 which was to start the fourth five-year term. The proposed rental rate was to increase from $902.45 to $1704.00 per month during the first year of the five-year term. During the remaining four years of the term, the fixed minimum rent would increase 4% annually. This rental increase was based on a 1994 District commissioned appraisal of its communications sites. Loral SpaceCom objected to this increase, and requested a three month extension of its communications lease to study other alternative sites and technologies. Loral SpaceCom has also discussed with their subtenant, Association for Continuing Education (ACE), a non-profit organization, the possibility of assigning their lease interest and becoming a subtenant of ACE. The District would consider this possibility if a monthly percentage of gross rents was received in addition to the fixed minimum rent discussed above. Any such proposal would come back to the District's Board of Directors for authorization and approval at a future meeting. Lease Amendment District staff negotiated a compromise whereby Loral SpaceCom would receive a three month holdover tenancy at the increased rate of$1704.00 per month with an up front road maintenance fee of$3,000.00. The holdover tenancy will expire effective May 31, 1998. TkActr".ow Z4 UW Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org ED Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • Genera!Manager:L.Craig Britton i R-98-34 Page 2 During the holdover tenancy, Loral SpaceCom has until April 30, 1998 to exercise the first of two five-year options consistent with the original lease. If Loral SpaceCom exercises this option, the monthly rental rate will continue at $1704.00 per month until February 28, 1999, and increase annually by 4% during the remaining four years of the five-year term. If Loral SpaceCom fails to exercise this option, they are required to demolish and remove all communication facilities and debris from the premises in compliance with the original lease. Use and Management The District adopted a communications policy for the existing facilities at Black Mountain on December 8, 1982 (see memorandum M-82-119 dated November 19, 1982). Policies for the Black Mountain Communications Facilities state that new lease renewals will be considered on a case by case basis. Since a continued use of existing communication facilities is proposed, the Lease Amendment is in compliance with the objectives of this policy. CEQA COMPLIANCE The use and continuance of an existing communications facility is not considered a project under CEQA. If this Lease term expires, Loral SpaceCom is responsible for obtaining permits from the City of Palo Alto for cleanup and removal of all improvements and facilities on the lease site. The City of Palo Alto would be considered the lead agency responsible for this cleanup project. Conclusion Staff supports the proposed Lease Amendment because it provides for market rental increase during the three month holdover, or extending over the term of the five-year extension if exercised. If the option is not exercised, the site will be restored to a natural condition by the tenant. In addition, an up-front road maintenance fee of$3,000.00 has been paid toward the repairg Y and maintenance of the access road entering from Stevens Canyon Road, which is shared by the communication tenants on Black Mountain. This road is in need of grading, ditching, and rocking and has not been repaired since 1993. If the Loral SpaceCom lease were to expire as scheduled on February 28, 1998, the road maintenance fee would not have been collected. Prepared by: Michael C. Williams, Real Property Representative Contact person: Same - �:- !OPEN SPACE 1 ►Cale�Mb2) _t_ + , \ t., }; ! ,^•-•1 p' ,-•j\�ac���._.� �.J ..J i(`'r'' (' �.�, PRE`_RVE I r J Ack ," '� ._.� \aa u \.-, f• _, � i _ ,cs�dr.w�r,+.rf r,` . r --� u ? .��}• „••,•' I ., Y. ( ,J !`tam.'".__ ...,L - --> }` \•—�__ N _. 1 \ Jr t ft C u! cs �J1 ', j 'I r`� t l ,., - ti;,� •: l ._RANz„O LORAL SPACECOM ; r• SAN 0.2 ~� f ' COMMUNICATION SITE o.x 9 wj �sta Trail I iCN NIO �d PEN f � SPACE`\ `L i ��`.• L.,aA o.t� `'J � I r-: as, i •"p�/t u .l `__ �•_'., `,' `._ � t.x/%„\••�•4N��e i�at'T'v%� � � �� ``\+.1 - r , '� \ fj J J ' Jr. `ivw r �.�•� ,\ f r MouYm nUln r !' .1...�" . . ..._. /.. 6.3 J a. • �- •.o i ""� ~ � ``' �,�' •\t,?/''� _` t s.w f" off ..,.�f �`,_�� \� !/. .--t r•` `,,'--•� \..^\!.- � l `.•al t�'� — � �+� �._� '`��l _ _ �I!�/ ` ^��;/j f l.tr } 1, (�.v`•^-�� './ t\ '-\J �'�i tv'`ti � � +gat "© J __ �"yr `� � ,'�/ 1 � �/'` r - 1 � y �J � •-'(a7' /-�� \ a ax m 1 =1t, is ® y �i F', �\; 14�ONTE BE�O _ �.,ts`$ ��ae oa Y o' /•, QPENSPACEPRE�ERVE \ ` 7 'J c'`v(\J T t,LY/ 'y� S a a: lay _ o.t`� ti'• �. P9o`/ ) t \ `o°yi /i li �, ��..�I `` {ir\._ '/ —i :7 tr. a+ .ca,.... .y 1 t_-\ `sa -r r^____. i( i`Z.' ) _,`,� � '•\ � T // •��zzn• a..010 r.w ♦\�~ j� t\ �� J "2 �l Wwn t ._ �f (:..� txioo \`\.. os LYItNE Rl[)GE l j" ^�` J \;- •� t..y >� j - ' ~� n7 \ _J /a OPEN SPA. E '% '••� ''\ ' `\ �" r,f A.I C'a "�`•e -- �. ji,,•.oEREERVE.�ebar/ t.. ( f (� .t;��\ -, •` _.-.,t �`�� x \\ � y rr.Ji. �ha'\�.�" _ti'� Pp�.-,_ � `'^--...` ,.\ •'`r .i r, �,�1 7 f f i 3 '?\ \ /• •...,..•t �t >:: .,'� -__•` .Itf.ti -'�� •c�•t5 evkns-Creek'L •f `\ r I••` g �'-. \.;.7, �f\\\� i �-�` 'County Park as / r a� �� 0.0 .2 .a .G ., 8 r.9 1.0 —bPEN PA AEE� 0 3 ,,P�, E t3 1 �v l 1 ...PRESERVE\ t One Mile Regional Open , .ice d Oil February 27, 1998 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Mr. Stephen L. Jackson Vice President Loral SpaceCom Corporation 3825 Fabian Way, M/S Z-02 Palo Alto, CA 943034697 Attn: Julia G. Michael, Director Subject: Loral SpaceCom Corporation - Lease Amendment, Black Mountain, Monte Bello Open Space Preserve Dear Ms. Michael: Since we were unable to agree upon a fixed minimum rent pursuant to Section 20(b) of your Ground Lease for Communications Structures with the District, your option to extend your Lease has terminated. Therefore, your current Lease term expires effective February 28, 1998. However, as a follow up to our telephone conversation, the District will agree to a temporary month to month holdover with Loral SpaceCom for three (3) months from March 1, 1998 through May 31, 1998, and new options to extend the original Lease subject to the terms and conditions set forth below. This letter will become an Amendment to your original Lease with the District dated March 23, 1983. The terms and conditions are as follows: 1. Loral SpaceCom Corporation shall make a road maintenance payment of$3,000.00 to the District on or before March 4, 1998. 2. Holdover: The District consents to tenants term of a month to month holdover not to exceed three (3) months from March 1, 1998 through May 31, 1998. This term shall expire and terminate effective May 31, 1998. 3. Fixed Minimum Rent during Holdover: The fixed minimum rent payment shall be $1,704.00 per month from March 1, 1998 through May 31, 1998. 4. Options to Extend Lease - Section 20(a) is amended as follows: District consents to a new option to extend the term of the original Lease over five (5) years with one (1) additional option for a five (5) year term to be consistent with the original Lease. To exercise the first five year option, Loral SpaceCom must notify the District in writing of its intent to enter into a five=year (5) lease term on or before April 30, 1998 under the payment schedule set forth below. If Loral SpaceCom fails to exercise this option as set forth above, the options to extend the term shall terminate and be of no further force or effect. 5. Fixed Minimum Rent during First Five (5) Year Term- Section 3 is amended as follows: T•44 Iff,1cU4V51�4! Celebrate 25 Years of open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton Ms. Julia G. Michael February 18, 1998 Page 2 If Loral SpaceCom exercises the option to extend term, the fixed minimum rent payable each month will continue at $1,704.00 per month through February 28, 1999. Thereafter, the fixed minimum rent each month will be increased annually thereafter as follows: March 1, 1999 $1,772.00 March 1, 2000 $1,843.00 March 1, 2001 $1,917.00 March 1, 2002 $1,994.00 6. Surrender of Premises: Upon expiration of Holdover term and/or failure to exercise the first option to extend term, Loral SpaceCom is responsible for the demolition and removal of all communications improvements and debris on the premises in accordance with Section 18 Surrender of Premises. All other terms and conditions of your original Lease with the District dated March 23, 1983 remain in effect and unmodified. This Lease Amendment is subject to the approval by the Midpeninsula Regional Open Space District's Board of Directors at their meeting of March 11, 1998. Please signify your agreement to this Lease Amendment by signing, and returning an original signed copy of this letter to me. Sincerely, Michael C. Williams Real Property Representative LESSEE: Loral pac Corporation 1�L -- 3 e . Stephen I_J ckson, Vice President Date LESSOR: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT L. Craig Britton, General Manager Date Regional Open S. Ice Report R-98-33 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-05 March 11, 1998 AGENDA ITEM _ 4 AGENDA ITEM Authorization to Apply for National Recreational Trails Program Grant Funds for Implementation of Additional Phase II Improvements, Part of the Trail Use Plan for El Corte de Madera Creek Open Space Preserve ASSISTANT GENERAL MANAGER'S RECOMMENDATION �. Adopt the attached resolution approving the application to the Na onal Recreational Trails Program for Trail Use Plan Implementation, Phase II Additions: El Corte de Madera Open Space Preserve. DISCUSSION The National Recreational Trails Program (NRTP), formerly the National Recreational Trails Fund Act Program, is a federally funded program, administered by the California Department of Parks and Recreation. It provides funds for acquisition and development of recreational trails and trail-related projects. The grants require a fifty-fifty match from a non-federal source. Legislation was recently passed to extend the program for an additional six months. The grant program emphasizes projects that provide for the redesign, reconstruction, non-routine maintenance, or relocation of trails in order to mitigate and minimize the impacts to the natural environment. Approximately $500,000 has been allocated to the State of California for the program. Of that total, about $350,000 is available for non-motorized projects. Cities, counties, special districts, state agencies, and nonprofit organizations with management responsibilities over public lands are eligible to apply. In 1997, the District was awarded a $73,925 NRTFA grant to implement Phase II trail improvements of the El Corte de Madera Creek Open Space Preserve Trail Use Plan. Many of the grant-funded improvements are now complete; the remainder are proposed to occur during 1998. The completed components include the construction of the Sierra Morena Trail, the realignment and new construction of the Methuselah Trail, and realignments of the Virginia Mill Trail and Giant Salamander Trail. In addition, all of the non-routine maintenance associated with approved closures and site restoration are eligible under the grant. This includes staff time and use of the District's new Sweco trail construction machine. Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org 49 Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • Genera!Manager:L.Craig Britton II R-98-33 Page 2 The NRTFA grant also included construction of new footings for the bridge at Lawrence Creek in the southern area of the preserve. Upon further investigation of the bridge's condition by an engineer, it now appears that the entire bridge, not just the footings, needs to be replaced. This work has not begun due to the depletion of grant funds on higher priority restoration and trail realignment projects. Prs?ject Summary The District will apply for a $50,000 matching grant to continue to implement the Phase H improvements of the Trail Use Plan for El Corte de Madera Open Space Preserve. The application proposes the addition of five trail restoration and construction projects to the previously funded Phase II improvements at El Corte de Madera Open Space Preserve (see attached map). Four of the five projects were approved as part of the overall Trail Use Plan for the 2,788-acre preserve and will correct problems associated with the implementation of Phase II. The four projects are: (1) replacement of the bridge over Lawrence Creek, (2) realignment of trail C13 to correct erosion and siltation problems, and (3 and 4) restoration and revegetation of two trails (Segments 60 and 141) closed since the adoption of the Trail Use Plan. Although posted as closed routes, these two trail segments continue to receive significant use. The effective restoration technique used in conjunction with the construction of the demonstration trail in 1995 will be employed to return the routes to a natural state. The fifth project proposed for inclusion in this grant application is the completion of trail C12, a loop trail from the popular Gordon Mill trailhead. This route is currently under review by the Study Area 2 Task Force and consists of the realignment of an existing route with some new trail construction. The total cost of these five proposed projects is $100,000. CCE QA ComVIiance At your May 22, 1996 meeting, you determined that this project was categorically exempt from the California Environmental Quality Act (CEQA). Prepared by: A. Cummings, Consultant J. Buxton, Consultant Del Woods, Senior Management Specialist RESOLUTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA. REGIONAL OPEN SPACE DISTRICT APPROVING THE APPLICATION FOR GRANT FUNDS, THE NATIONAL RECREATIONAL TRAILS FUND ACT - FISCAL YEAR 1997-1998 WHEREAS, the National Recreational Trails Fund Act of 1991 provides funds to the State of California for grants to state, local and non-profit organizations to acquire, develop and/or maintain motorized and non-motorized trail purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing project application under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application(s) before submission of said application(s) to the State; and WHEREAS, the applicant will enter into an agreement with the State of California to complete the project(s); NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District hereby: Approves the filing of an application for the National Recreational Trails Fund Act Program; and Certifies that said applicant has or will have available prior to commencement of any work on the project(s) included in the application sufficient funds to operate and maintain the project(s); and Appoints the General Manager as agent of the Midpeninsula Regional Open Space District to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project(s). El Corte de Madera Creek Open Space Preserve TRAILS MAP Existing Trails (includes 1997 Construction) Proposed Phase 11 Trails (Funded by 1996 NRTF Grant) Swett Road F Proposed 1998 NRTF Grant Phase 11 Additions (See Callouts) V 45,01, 0 lei, 141 11 (CM01) Skeggs C)Sanqstone Point For mation ELIMINATE AND at REVEGETATE (CM07) CLOSED TRAIL (AV lanTr Vista I Point 41 (CM02) Os' td'yREALIGNMENT OF TRAIL 0) on CONSTRUCT TRAIL (CM03) 13 (C M04) 0, 'J Trail r -Mnl Sallarnallarn (CM09) Old Growth 0 Redwood ELIMINATE AND REVEGETATE CLOSED TRAIL (CM10)' 3 o %* X f11 (CMOs) Trail Lawrence REPLACE Trail BRIDGE 0 n 1 2 3 4 .5 .6 .7 .8 .9 1 n One Mile RegiOnal Open S, cc MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-31 Meeting 98-05 March 11, 1998 AGENDA ITEM 5 AGENDAITEM Attendance at Planning and Conservation League (PCL) Foundation's 1998 Environmental Legislative Symposium and PCL Annual Meeting - B. Crowder and M. Davey ASSISTANT GENERAL MANAGER'S EFCOMMENDATIO Authorize Directors Crowder and Davey to attend the PCL AtulI Meeting at a total cost not to exceed $225 per Director. DISCUSSION The 1998 Environmental Legislative Symposium and PCL Annual Meeting will be held March 14 and 15 in Sacramento, California. Topics to be covered in the program include environmental and public health issues, environmental legislation that addresses these issues, and strategies that will help move California into a healthy and sustainable future. In addition, attendees will hear directly from candidates for Governor, Lieutenant Governor, Attorney General, and the U.S. Senate about how their policies will affect California's environment. Directors Crowder and Davey will be reimbursed for registration, meals, and one night's lodging at a cost not to exceed $225 per Director. Prepared by: John Escobar, Assistant General Manager Contact person: Same as above Celebrate 25 Years of Open Space Preservation 330 Distel Circle Los Altos, CA 94022-1404 * Phone:650-691-1200 1972.1997 FAX:650-691-0485 & E-mail:mrosd@openspace.org - Web site:www.openspace.org Board or Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton Claims No. 98-05 Meeting 98-05 Date: March 11, 1998 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3679 300.00 Aaron's Septic Tank Service Sanitation Services 3680 699.86 Acme & Sons Sanitation Sanitation Services 3681 231.20 Automatic Data Processing Payroll Processing Fees 3682 126.69 ADT Security Services Alarm Service 3683 313.52 Ajax Portable Services Sanitation Services 3684 276.04 American Traffic Supply Signs 3685 1,180.40 All Chemical Disposal Hazardous Waste Disposal 3686 727.65 Arcoa Industries Litter Removal Sticks 3687 29.35 A T & T Telephone Service 3688 51.19 Aura Hardwood, Inc. Lumber 3689 90.00 Gordon Baillie Reimbursement--PRAC Conference 3690 377.79 Baron Welding & Ironworks, Inc. Gate Materials 3691 117.84 Bay Airgas, Inc. Welding Equipment Parts 3692 51.96 Craig Beckman Reimbursement--Resource Document 3693 128.92 *1 Best Impressions Anniversary Event Materials 3694 89.00 Bianchi Construction Incorporated Consultant--Bach Driveway Repairs 3695 996.01 Jane Buxton Grants, FEMA and Map Consulting 3696 46.22 California Chamber of Commerce Labor Law Posters 3697 184.30 California Water Service Water Service 3698 288.60 Callander Associates Windy Hill Parking Consultant 3699 66.85 Cal-Line Equipment Inc. Equipment Maintenance 3700 344.09 Camino Medical Group Medical Services 3701 593.97 Cascade Fire Equipment Company Pumper Repair Parts and Tools 3702 119.62 Cole Supply Co., Inc. Janitorial Supplies 3703 196.84 Patrick Congdon Reimbursement-Uniform Expenses 3704 58.54 Continuing Education of the Bar Resource Documents 3705 1,819.76 Design Concepts Graphic Designs Consultant 3706 662.10 Dillingham Associates Consulting--El Corte de Madera Parking 3707 80.00 John Escobar Reimbursement--Professional Dues 3708 311.37 Film To Frame Photo Processing Services 3709 506.61 Foster Brothers Security Services Locks 3710 780.11 Gardenland Power Equipment Equipment Parts and Oil 3711 57.91 Goodco Press, Inc. Time Card Printing 3712 121.24 Goodyear Auto Service Center Tires 3713 110.00 Green Waste Garbage and Recycling Service 3714 59.35 Gould Publications Penal Code Handbooks 3715 132.51 GTE Mobilnet Cellular Phone Service 3716 1,197.00 *2 Hazmacon '98 ABAG Training--A. Coleman, C. Beckman and M. Casaretto 3717 30.00 Heritage Council of Santa Clara Co. Membership 3718 91.73 Hawkins Traffic Safety Supply Parking Signs 3719 28.03 Hoge Fenton Jones & Appel, Inc. Legal Services 3720 27.13 Honda Peninsula ATV Oil and Filters 3721 1,485.00 Integrated Training Resources, Ltd. Defensive Tactics Training 3722 55.21 J.J. Keller & Associates Resource Documents 3723 543.53 Jakaby Engineering La Honda Creek Bridge Consultants Page 1 Claims No. 98-06 � Meeting 98-06 Date: K8ench 11. 1988 | M|OPEN|NSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description | 3735 47.58 Lab Safety Supply Safety Supplies 3726 44.00 Landscape Architecture Subscription 3727 165.75 Lanier Worldwide, Inc. Copier Lease 3728 60.00 *3 Harry Lee Reptile Consultant 3729 488.00 David Lockhart Pig Study Consultant 3730 347.30 Los Altos Garbage Company OurnpsterGervicn � 3731 248.7O Lucent Technologies Phone Maintenance Service � 3732 385.00 K8agona'u Building Maintenance Floor Maintenance � 3733 304.43 Kristen K8anies Sued Collection Project Consultant 3734 1.637.50 Julie McCullough Bridge and Remtnoomn Consultant | 3735 135.00 KXarinW1uGough Accounting Consultant 3736 47.45 Pau| McKovvan Vehicle Expense 3737 24O'3O P�etroK8obi|eConmrnunicaduno Radio Repair and Antenna � | | 3738 840.00 Micro Accounting Solutions Computer Consulting Services 3739 GO �3 K8inton'm Lumber &' Supply Field Supplies � . � 3740 31.94 Mountain View Garden Center Sand | 3741 408.05 K8oceun Uniform Supplies Monthly Internet � 3742 1�.5O Netcomn on y n . 3743 50.00 Network Solutions, Inc. Domain Name Registration Renewal | 3744 647'5O North ArnericanTiUe Insurance Company Title Insurance | 3745 46.85 Northern Energy Propane Service | 3748 4'617.00 Art O'Neal & Associates Personal Consulting Q' Training � 3747 138.22 Pacific Bell Telephone Service � � 3748 1.000.38 Peninsula Blueprint, Inc. 8|ueUnesand Map Printing | 3748 255.64 Pitney Bowes Credit Corporation Monthly Equipment Lease � 3750 12.86 Precision Engravers, Inc. Name Tag Engraving 3751 977.06 Pine Cone Lumber Co.' Inc. Split Rails ' | 3752 283.15 Pip Printing Newsletter Printing / 3753 181.08 Price Comtco VVho|ana|m Office and Field Supplies � 3754 7.37 Rancho Ace Hardware Field Supplies � � 3755 78.48 Tom Randall Roirnburaomoent-'Building Materials | � 3756 34.13 Rayne Water Conditioning Water Service � � 3757 627.78 Robho|tz K8eohanioo|. Inc. Field Supplies � � 3758 175.00 Regents of University ofCalifornia Class Registration-R. Anderson � 3759 908.88 Reynolds 8Reynolds Parking Citation Forms 3700 5'172.16 George Rice 8k Sono Newsletter Printing 3761 37.69 Rich's Tire Service Tire Repair 3762 255.00 Roof Guard Roofing Co.' Inc. Roof Repairs-Diste| Circle Building 3703 2,628.83 Roy's Repair Service Vehicle Repair and Maintenance 3764 011.61 Russ Enterprises, Inc. Trail Signs 3765 80.50 Safety-K|een Solvent Tank Service 3766 8.297.00 Scribner Graphic Press Spring Newsletter Printing 3707 71.17 °4 Second Cup Business Meeting Expense 3768 250.00 Sequoia Analytical Water Testing 3709 11702 Shell Fuel � . � Page Claims No. 9D-05 Meeting 98-05 Date: K8onch 11. 1998 / K8|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 3770 92.10 Skyline County Water District Water Service � 3771 882.24 Stevens Creek Quarry, Inc. Boserook � 3772 220.86 Signs of the Times Signs 3773 48.27 Cheryl Solomon Vehicle Expense 3774 511.46 Summit Uniforms Uniform Expense � 3775 281.45 Superior Engraving & Award Ribbons, Inc. Kid'n Art Award Ribbons � 3776 382.88 Top P|entiou Lmxmn Boards for Planning Department 3777 00.00 Terrninen Pest Control Service 3778 412.50 Terraomnrch. Inc. Geoteohnioa| Services—Bridge Projects | 3779 1'020.85 Tmrrateoh Engineering Landslide Project Engineering Services ' J78u 1'178.28 Thermo Corp. Heating and Cooling Maintenance 3781 235.50 DebroThorn|oy SurveyVVork—Cm|7-rano Project 3782 40.05 Too|and' Inc. Field Supplies 3783 32.23 Trail Center Maps 3784 2.000.38 U.S. Rentals Equipment Rental / 3785 330.00 Rich Voss Trucking, Inc. Buomrook Trucking Charges � 3786 182.98 West Group Payment Center Legal Research--On-Line � 3787 600.00 Roberta Wolfe Recording Services 3788 205.64 Del Woods Reimbursement--Computer Supplies 3789 346.40 =5 Yerba Buena Nursery Revagitotion Plants 3790 211.21 LiaaZadoh Vehicle Expense °1 Urgent Check Issued Fmbruary27, 1998 °2 Urgent Check Issued February 19' 1898 °3 Urgent Check Issued Ma/oh 2' 1988 °4 Urgent Check Issued February2O. 1338 � °5 Urgent Check Issued March 2' 1998 � � Total 57.189.19 � Page | ^ Claims NzB8-os � Meeting 98-05 v, Date: K8onch 11. 1998 Revised � 0|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3679 300.00 Aaron's Septic Tank Service Sanitation Services 3680 699.86 Acme &/ Sons Sanitation ' ' Sanitation Services 3681 231.20 Automatic Data Processing Payroll Processing Fees 3682 126.63 ADT Security Services Alarm Service 3683 313.52 Ajax Portable Services Sanitation Sen/|peu 3684 276.04 American Traffic Supply Signs 3685 1'180.40 All Chemical Disposal Hazardous Waste Dhmpmsm/ 3886 727.65 Aroom Industries Litter Removal Sticks 3887 28.35 AT & T Telephone Service 3888 51.19 Aura Hardwood, Inc. Lumber 3689 90.00 Gordon Bai||ie Reimbursement-PRAC Conference 3680 377.79 Baron Welding & Ironworks, Inc. Gate Materials � 3691 117.84 BoyA|rQnw' Inc. Welding Equipment Parts � 3682 51.96 Craig Beckman Reimbursement--Resource Document 3693 128.92 *1 Best Impressions Anniversary Event Materials 3694 89.00 Bianchi Construction Incorporated Consultant--Bach Driveway Repairs 3885 996.01 Jane Buxton Granta, FEK8A and Map Consulting 3096 46.22 California Chamber ofCommerce Labor Law Posters 3687 184.30 California Water Service Water Service 3098 288.60 Co||andorAuaociates Windy Hill Parking Consultant 3699 66.85 Cal-Line Equipment Inc. Equipment Maintenance � 3700 344.09 Camino K4adioo| Group Medical Services 3701 593.87 Cascade Fire Equipment Company Pumper Repair Parts and Tools � 3702 119.62 Cole Supply Co, Inc. Janitorial Supplies 3703 186.84 Patrick Congdon Reirnburmennent'UnifonmExpanmem 3704 58.54 Continuing Education of the Bar Resource Documents � 3705 1'819.76 Design Concepts Graphic Designs Consultant � 3708 862.10 Dillingham Associates Conau|dng-B Corte do Madera Parking � 3707 80.00 John Escobar Reimbursement--Professional Dues � 3708 311.37 Film ToFrame Photo Processing Services � 3709 506.61 Foster Brothers Security Services Locks � 3710 780.11 Gordon|ond Power Equipment Equipment Parts and [>i| 3711 57.91 Goodno Praou. Inc. Time Card Printing � 3712 121.24 Goodyear Auto Service Center Tires 3713 110.00 Green Waste Garbage and Recycling Service � 3714 59.35 Gould Publications Penal Code Handbooks 3715 132.51 __ GTE Mobi|net Cellular Phone Service � 3716 1'187.00 °2 Huznnecon '98ABAG Training-A. Co|ernan' C. Beckman and � � K8. Cooarettp 3717 ' 30.00 Heritage Council of Santa Clara Co. Membership � 3718 31.73 Hawkins Traffic Safety Supply Parking Signs � � 3719 28.03 Hoge Fenton Jones 8/ Appel, Inc. Legal Services � 3720 27.13 Honda Peninsula ATV Oil and Filters 3721 1'485.00 Integrated Training Resources, Ltd. Defensive Tactics Training 3722 55.21 J.J. Keller & Associates Resource Ooounnon%m 3723 543.53 JekabyEnQinoehnq La Honda Creek Bridge Consultants Page 1 Claims No. 98'06 ' Meeting 98-0S' � DaterManch11. 19,9P- ' Revised MIOPEN|NSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3725 47.59 Lab Safety Supply ' Safety Supplies 3726 44.00 Landscape Architecture Subscription 3727 165.75 Lanier Worldwide, Inc. Copier Lease 3728 80.00 °3 Harry Lee Reptile Consultant 3728 468.00 David Lockhart Pig Study Consultant 3730 347.38 Los Altos Garbage Company OumpstmrServioe . 3731 248.70 Lucent Technologies Phone Maintenance Service 3732 385.00 K4agana'o Building Maintenance Floor Maintenance 3733 384.43 KrimteoK4aniem Seed Collection Project Consultant 3734 1.827.50 Julie McCullough Bridge and RaatnnomnConsultant � 3735 135.00 K8erieK8oGouAh Accounting Consultant 3738 47.45 Pau| K8cKovvan Vehicle Expense � 3737 240.36 K8euoK4obi|mCornmnun|oat|onm Radio Repair and Antenna 3738 940.00 Micro Accounting Solutions Computer Consulting Services � 3739 60.23 yWinton's Lumber OkSupply Field Supplies � 3740 31.94 Mountain VievvGarden Center Sand � � 3741 408.05 Mocean Uniform Supplies � 3742 13.50 Notcom Monthly Internet Service 3743 50.00 Network Solutions, Inc. Domain Name Registration Renewal 3744 647.50 North American Title Insurance Company Title Insurance 3745 46.85 Northern Energy Propane Service 3748 4.617.00 Art O'Neal 8k Associates ' Personal Consulting & Training � 3747 138.22 Pacific Bell Telephone Service 3748 1.008.88 Peninsula Blueprint, Inc. B|uo|inemand Map Printing 3749 255.64 Pitney 8ovvea Credit Corporation Monthly Equipment Lease 3750 12.86 Precision Engravers, Inc. Name Tag Engraving 3751 877.08 Pine Cone Lumber Co., Inc. Split Rails 3752 283.15 Pip Printing Newsletter Printing 3753 181.08 Price CootooWholesale Office and Field Supplies 3754 7.37 Rancho Ace Hardware Field Supplies 3755 78.48 Tom Randall Reim burmonnent-Building Materials 3756 34.13 Rayne Water Conditioning Water Service 3757 627.78 Rebho|tzW1echanioa|, Inc. Field Supplies 3758 175.00 Regents of University of California Class Registration-R. Anderson 3759 908.38 Reynolds & Royno|dw Parking Citation Forms 3700 5,172.18 '' George Rine & Sons Newsletter Printing 3781 37.69 Rich's Tiro Service Tina Repair 3762 255.00 Roof Guard Roofing Co., Inc. Roof Repairs-Diste| Circle Building 3763 2.628.83 Roy'm Repair Service Vehicle Repair and Maintenance 3784 611.61 Russ Enterprises, Inc. Trail Signs 3785 80.50 Safety-K|men Solvent Tank Service � 3766 8.287.00 Scribner Graphic Press Spring Newsletter Printing � 3707 71.17 °4 Second Cup Business Meeting Expense 3788 250.00 Sequoia Analytical Water Testing 3769 117.82 Shell Oil Company Fuel Page 2 , Claims No. 98-05 Meedng98-os . Date: March 11. 1998 Revised K8|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 3770 92.10 Skyline County*Water District Water Service � 3771 682.24 Stevens Creek Quarry, Inc. ' ' Baseronk 3773 220.88 Signs of the Times Signs 3773 48.27 Cheryl Solomon Vehicle Expense � 3774 511.46 Summit Uniforms Uniform Expense � 3775 281.45 Superior Engraving Q/ Award Ribbons, Inc. K|d'm Art Award Ribbons 3778 332.88 Top P|aazioo Loxon Boards for Planning Department � 3777 80.00 Tarnminew Pest Control Service 3778 412.50 Terraaearoh' Inc. GootechnicaiServiomm-8hdge Projects 3778 1'020.95 Terratech Engineering Landslide Project Engineering Services 3780 1'178.28 Therma Corp. Heating and Cooling Maintenance 3781 325.50 Debra Thurn|ey Survey VVo,k''Ca|Tranm Project � 3782 40.05 Too|ond' Inc. Field Supplies � 3783 32.23 Trail Center Maps 3784 2'000.36 U.S. Rentals Equipment Rental � 3785 330.00 Rich Voss Trucking, Inc. Baoerpck Trucking Charges 3786 182.98 West Group Payment Center Legal Research--On-Line � 3787 600.00 Roberta Wolfe Recording Services 3788 205.64 Del Woods Reimbursement--Computer Supplies 3789 340.40 °5 Yerba Buena Nursery Reveg|tat|onP|antm 3790 211.21 Lisa Zadek Vehicle Expense 3791 R 385.00 Building Education Center Classes--G. Morin 0k G. Kern 3792R 1'000.00 Concern Training--D. Dolan & J. Escobar 3793R 29.12 Dyna-k8od. Inc. Medical Supplies � 3794R 1'058.86 K8mrvvinA. K8uue Acquisition Consultant 3795R 1,307.21 Navarono |ndus1zieo. Inc. Postage--Coastal Letters 3796R , 736.45 Petty Cash Field Supplies, Office Supplies, Vehicle Expense, Local Business Meeting � Expense, Volunteer Services Supplies, � and Parking Fees � � °1 Urgent Check Issued Fabruary27, 1998 °2 Urgent Check Issued February 19, 1998 � °3 Urgent Check Issued March 2, 1998 *4 Urgent ( heck Issued February 30, 1998 °5 UrgentChook |aouad March 2, 1998 . � Total 61.715.82 � � � � Page I I �. JRe i Open ., � . MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 'I I i TO: Board of Directors FROM: C. Britton, General Manager . DATE: March 11, 1998 SUBJECT: FYI 330 Distel Circle * Los Altos, CA 94022-1404 Phone:650-691-1200 FAX: 650-691-0485 - E-mail: mrosd@openspace.org Web site:www.openspace.org Board of Directors.Pete Siemens,Mary C.Davey,Jed Cyr, David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton Santa Clara County pen Space Authority REC". MAR n 9 1996 Board Members March 3, 1998 MIDPENINSULA ',FG�ONAL Richard Forst OPEN SPACE - ',_' TRICT Director,District 5 To: Bay Area Open Space Council Chairpersm Clysta E.Seney From: Larry Coons Director,District 3 Vice-Chairperson Johne Baird Subject: Latest Round on the Litigation with the Director,District I Santa Clara County Taxpayers Association K+MCGLOM Direct4a,District 2 Gametta J.Annable I hope you all may have heard this through other channels by now, but Director,District 4 just to be sure the word did get circulated... Pete Carrillo Director,District 6 The State Supreme Court has "denied" the appeal of the Santa Clara Janis Fraser-Juarez County Taxpayers Association to review the decision of hte Court of Director,District 7 Appeals. There is a window, until April 21, when the Taxpayers General Manager Association could decide to make a similar appeal to the U. S. Supreme Larry C(x)ns Court. We will await that date. In the meantime, our Board held an all-day workshop on its acquisition program Saturday, and we continue to be (even more) optimistic that we will be able to move forward with the implementation of our 5 Year Plan. Those of you who have tried to reach me by Email will know that we have had some difficulty getting the new network service to perform consistently. We are led to believe that the problem will get solved. Nonetheless, call if you have questions, or are going to be coming our way. The new office location is easy access from 101 and 85, near IBM and the Santa Teresa Hospital complex. For reference, the new numbers are: telephone 408-224-7476 fax 408-224-7548 email (coons @ openspaceauthority.org or mail to: Santa Teresa Center • 6146 Camino Verde Drive,Suite P e San Jose,California 95119-1460 * 408-224-7476 0 Fax 408-224-7548 Santa Clara County Open Space Authority Santa Teresa Center, Suite P 6146 Camino Verde Drive San Jose, CA 95119-1460 See you March 27. Larry oons General Manager baosc 3/3/98 Santa Clara County Open Space Authority Santa Teresa Center, Suite P . 6146 Camino Verde Drive San Jose, CA 95119-1460 See you March 27. Larry oons General Manager baosc 3/3/98 Regional Open ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 20, 1998 Mr. Tony Look 411 Los Ninos Way Los Altos, CA 94022 Subject: California Trail Days Projects Dear Tony: It was nice seeing you here at our office the other day. I hope I can provide you with a clear answer to your question of why the District's Trail Days projects are somewhat limited, compared to other, larger agencies. I like to think that what we provide is a more close-knit, hands-on kind of volunteer experience that people may not find at larger agencies. First and foremost, I'm sure you understand that the District, being a f relatively small agency, has limited supervisory staff and tools for these projects. In order to ensure a safe and enjoyable experience for all the volunteers, our policy is to provide adequate supervision for all phases of a project, with a low volunteer-to- supervisor ratio. We furnish this supervision in addition to carrying out our regular day-to-day activities, which take priority, especially this year with its severe winter. With limited staffing levels, we assign one supervisory staff member to a volunteer project; to do otherwise would compromise our primary work of patrol, visitor service, and maintenance. After every volunteer project, staff and the volunteers hold a short de- briefing to outline potential problems or improvements. The volunteers consistently comment that they appreciate the fact that there is an adequate number of hand tools, enabling each individual to have a tool and directly participate, "on the ground." If we increased the number of volunteers or projects, there would not be enough tools to go around, and the volunteer experience would be less enjoyable and fulfilling. T�•�Usk�.-x�Uri S.�! Celebrate 2S Years of Open Space Preservation 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton February 20, 11998 Mr. Tony Look Page -2- You will be interested to know that as a result of our crew leader program (a program to train volunteers to be crew leaders, thus making more supervision available for volunteer projects), we are planning on adding a third project for this year's Trail Days. We hope to continue expanding the crew leader program and through those efforts expand the number of projects we can accommodate. Thanks again for your tireless efforts to improve and expand the Trail Days projects throughout the region. Please feel free to call me if you'd like to discuss this or any issue further. Sin e-ly,. L. Craig itton General Manager LCBlmcs cc: MROSD Board of Directors Regional Open ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 19 February 1998 Mr. Grant Thomton, LLP Grant Thomton Accour-4ants 150 Almaden Blvd., Suite 600 San Jose, CA 95113 re: Client Advisory Comments Dear Mr.Thornton, Thank you for your observations regarding our accounting software access and security made during the completion of our 1996-97 fiscal year audit. We appreciate your comments, and would like to inform you of our progress in implementing your recommended adjustments to our system: 1. Installation of password protection software. Our accounting software station is now maintained on a server, and two levels of security/access have been implemented. A name and password must be entered to access each level. Level 1, the server, must be accessed correctly before one is able to access level 2, the , accounting program. Only the network administrator has full access to both levels and can change passwords.The administrative services manager also has password clearance to the accounting program as a back-up in the event the accounting specialist is absent. 2. Installation of a UPS guard to prevent loss of data in the event of power loss, surges or spikes. UPS has been installed on the accounting computer station. 3. Implementation of a comprehensive disaster data recovery plan, including 0 provision of secure, off-site storage of backup data. Server data Is backed up on an automatic schedule each night to d weekly back-up tape.The back-up tape is rotated weekly with a storage tape, which is kept in a fireproof safe on-site. Again, tha4 you for suggesting these alternatives. W* best wis es, a L.Craig Bi on General Manager cc: MROSD Board of Directors Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 * Phone:650-691-1200 - 1972-1"7- FAX:650-691-0485 - E-mail:mrosd@openspace.org * Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton County of Santa Clara Aga- I:I rvirol it l wnti ll Hc-,� t lrccs ,Agcf lcv Paliks raid Hc( i-r olirni Ucpm,lmcnl 29,S i'lid('lr I fill I)IIvc SV � I.c) ( Itt)S, C'Alk)III l 1 t) >U.3' 70 7(1 --WERIEU RECE'VED I{C'Stiv,111(tll {-f(ki! 37_il "II)1)Ikt)tti.;iti-il-16 ray - - -- - MIDPENINSULA REGIONAL February 26, 1998 OPEN SPACE D18TR1CT Y i Del Woods MROSD 330 Distel Circle Los Altos, CA 94022-1404 I RE: INTERJURISDICTIONAL TRAILS COMMITTEE PRESENTATION Del: On behalf of the InterjurisdictionalTrails Committee,I would like to thank you for your presentation on "Negotiating Trail Easements on Private Property" using the Bay Trail as an example. I think that you really impressed the Committee with the number of obstacles that the Ad Hoc Committee has had to deal with over the years working with first the Navy and more recently Moffett. In light of those obstacles,I think that the Committee was able to gain a better understanding of the complex requirements involved in developing trails in urban areas.It also demonstrated that time and patience are key to the success of any trail easement across private property. Once again,thank you.I know that it takes extra effort and time to put together such an informative presentation on top of all your other work duties. Sincerely, Julie ondur ant presentn.ttrAnterage/lillian '.. I1t>tn-ti tit S[IIwI is()rs: 1)Om ki F (rl t . Blom I AI��truiu. I'c tt Nk l Ins.;ll.Jtlnlrs I- Iit'Al Jr., ti. Jcsc lth ;Ilnitlul � C(miltv Gxt t umr: lticlruci i Regional Open -' , ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 12, 1998 Honorable Richard Forst, Chairperson Santa Clara County Open Space Authority 6146 Camino Verde Drive, Suite P San Jose, CA 95119-1460 Dear Mr. Forst: On behalf of the Midpeninsula Regional Open Space District, I'd like to offer our sincere congratulations to the Santa Clara County Open Space Authority on its recent court victory. The one-word message from the California State Supreme Court, `denied,' is no doubt the most important single word in the Authority's short history. The fact that the Court has declined to review the appeal brought by the taxpayer group is evidence of the Authority's legitimacy and its right to collect and disburse its assessment. Again, congratulations on your success. The District, as well as your own constituents, are eagerly looking forward to seeing the Authority move forward with its mandate of open space protection. Sincerely, Betsy Crowder, President Board of Directors BC/mcs cc: MROSD Board of Directors Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 . Phone:650-691-1200 - 1972-1997 FAX:650-691-0485 - E-mail:mrosd@openspace.org • web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton