HomeMy Public PortalAbout10/01/2013 CCMMEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 1, 2013
The City Council of Medina, Minnesota met in regular session on October 1, 2013 at
7:00 p.m. in the City Hall Chambers. Mayor Weir presided.
I. ROLL CALL
Members present: Pederson, Martin, Martinson, and Weir.
Members absent: Anderson.
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
Tom Kellogg, City Planner Dusty Finke, Public Works Director Steve Scherer, Public
Safety Director Ed Belland, and Recording Secretary Amanda Staple.
II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
III. ADDITIONS TO THE AGENDA (7:00 p.m.)
Johnson noted that the updates from the Parks and Planning Commissions were not
included in the noticed agenda but should be included in the meeting.
The agenda was approved as amended.
IV. APPROVAL OF MINUTES
A. Approval of the September 17, 2013 Special City Council Meeting Minutes
(7:01 p.m.)
It was noted under fire services, item three, it should state, "...the city would look into the
option of purchasing fire trucks."
Moved by Pederson, seconded by Martinson, to approve the September 17, 2013
special City Council meeting minutes as amended. Motion passed unanimously.
B. Approval of the September 17, 2013 Regular City Council Meeting Minutes
(7:02 p.m.)
It was noted on page two, line four, it should state, "...done in better method to make a
manner that made better use of the parcel." On page two, line nine, it should state,
"...their its..." On page two, line five, it should state, "...application that for the
approval... Feeso -laRant nonconforming... On page two, line 41, it should state,
"...effect of infrastructure on stormwater management. On page three, lines 11-15, it
should state, "...District's plan,,...completed in 2007,,..." On page three, line 13, it should
state, "She explained that the majority of the reduction in the TMDL's TMDLs were
assigned the majority of the reduction to the cities..." On page four, lines 10-11, it
should state, "...height of the windows — the building pad; that overlook existing houses
to the north. On page four, lines 15-16, it should state, "...buffers as to signage
along the narrow wetland buffers...." On page five, line 12, it should state, "...regarding
the a raingarden in the cul-de-sac island." On page six, line 27, it should state,
"...s inquired if. On page six, line 27, it should state, "...the recipient of tho
letter Scherer is aware of the issue." On page six, line two, it should state,
"...relationship, passing the presented Resolution..." On page six, line 33, it should state,
"Martin advised that she would forward her proofreading comments..." On page seven,
line four, it should state, "...money on that the project, ..." On page eight, the following
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October 1, 2013
statement should be added, "Martinson attended the Board of Appeal and Equalization
training and was certified."
Moved by Martin, seconded by Martinson, to approve the September 17, 2013 regular
City Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA (7:13 p.m.)
A. Resolution No. 2013-75 Recognizing Volunteers and Contributors to
Medina Celebration Day
B. Resolution No. 2013-76 Accepting Donations for Medina Celebration Day
C. Resol Lion Noy 2013 77 Approving Expendit �es fog flame 1 Elie Indepenrler
Outlet Project
D. Approve Release of Escrow for Hamel Station
E. Call for a Special Meeting on Wednesday, October 16, 2013 starting at 9:00
a.m. for Business Tours
F. Resolution No. 2013-78 Accepting Donation from Hamel Volunteer Fire
Department
G. Resolution No. 2013-79 Accepting Donation from Loretto Volunteer Fire
Department
Moved by Pederson, seconded by Martinson, to approve the consent agenda as
amended. Motion passed unanimously.
C. Resolution No. 2013-77 Approving Expenditures for the Lake Independence
Outlet Project
Johnson noted that the engineering fees were not included in figures presented in the
packet and provided the updated amount of $16,809.77 that Medina would be
responsible for with the outlet project, not including the cost of replacing the rotted weir.
Moved by Martin, seconded by Pederson, to approve Resolution No. 2013-77 Approving
Expenditures for the Lake Independence Outlet Project. Motion passed unanimously.
VI. COMMENTS (7:15 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Park Commissioner White advised that at the previous meeting the Commission
reviewed two concept plans for the park to be located at the Fields of Medina. She
noted that the Commission also conducted the D.R. Horton Stage One Plan review and
ultimately recommended no park for that area and requested continuation of trails along
roads.
C. Planning Commission
Finke advised that at the next meeting the Commission will conduct three public
hearings. Beginning with the review of the D.R. Horton Stage One Plan, a variance
request on subdivision, which the Council will discuss tonight, and a variance request
from Lennar for a home built in the Enclave at Brockton.
VI. PRESENTATION (7:18 p.m.)
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A. Resolution No. 2013-80 Thanking Steve Lundell for his Years of Service to
the Medina Police Reserves
Belland reported that Steve Lundell began with the Medina Police Reserves in 1999 and
highlighted aspects of his time with the City. He stated he has been an integral part of
the department and has been at every City event, as well as coordinating reserves for
events in neighboring cities. He noted that Lundell has logged over 15,000 hours of
service to the City and thanked him for his time. He advised that Lundell has been an
asset not only to Medina but also to neighboring communities and his presence will be
missed.
Weir read the Resolution thanking Steve Lundell for his years of service to the Medina
Police Reserves.
Belland noted that there is a reception for Mr. Lundell at the Hamel Community Center
following the meeting, at which everyone is welcome.
Moved by Martin, seconded by Pederson, to approve Resolution No. 2013-80 thanking
Steve Lundell for his years of service to the Medina Police Reserves. Motion passed
unanimously.
VIII. NEW BUSINESS
A. Letter Supporting Discontinuance of Hennepin County Soil and Water
Conservation District Transfer of Duties (7:24 p.m.)
Johnson introduced Joel Settles from Hennepin County.
Joel Settles reported that Hennepin County previously decertified the Hennepin County
Soil and Water Conservation District in the past but noted that the County continued to
provide some services at the request of communities. He advised that most of the
District staff became County staff after the decertification and has continued their
employment for the past ten years. He noted that three functions were not able to be
transferred from the District and therefore the District continued to support those
functions. He advised that in 2006 the District had used their banked funds and has
asked the County to incorporate the remaining functions through Cooperative
Agreements, which are required annually. He explained that in 2012 it became apparent
that the administrative costs to keep the District open exceed the benefit provided
through the remaining functions. He advised that Hennepin County must petition BWSR
to transfer the remaining functions from the District and noted that a letter of support
from Pioneer Sarah Creek Watershed District has been received.
Weir noted that Elm Creek Watershed District also supports this request. She advised
that this is simply another layer of government, which is not required and explained that
the funds that will be saved through this action could then be put to better use.
Moved by Pederson, seconded by Martin, to approve the letter supporting
discontinuance of Hennepin County Soil and Water Conservation District transfer of
duties. Motion passed unanimously.
Weir confirmed that it would be helpful for a representative from the City to attend the
meeting to voice the support of the City.
B. Brede Estate — Preliminary and Final Plat — 2929 and 2921 Lakeshore
Avenue and Adjacent Property to the South (7:34 p.m.)
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October 1, 2013
Finke advised that the request for Preliminary and Final Plats relate to 1.5 acres of
property along Lakeshore Avenue. He advised that on the northern most portion of the
property there is a cabin and garage, while the southern portion of the lot is heavily
wooded and sits upon a bluff. He stated that the request before the Council would be to
create two lots that conform to the City standards. He noted that the additional right-of-
way required by the City would cause the garage to become nonconforming. He stated
that staff talked with the applicant and the applicant has submitted a variance request
that will be heard by the Planning Commission at their next meeting. He confirmed that
the garage will still be at the same distance from the road but would become
nonconforming because of the right-of-way. He noted that some time in the past the City
vacated 10 feet of right-of-way, which is probably why the garage was built in that
location.
Weir questioned if there was an opportunity to solve a drainage problem existing in that
area.
Finke stated that staff does not believe that this request would trigger the stormwater
requirements of the City but noted that one condition of the development of lot two would
be to address the drainage issue. He stated that the Planning Commission reviewed the
issue and recommended unanimous approval.
Weir stated that this appears to be an improvement from the substandard lots, which
exist today.
Moved by Pederson, seconded by Martinson, to direct staff to prepare a resolution of
approval based upon the findings, and subject to the conditions, described in the staff
report. Motion passed unanimously.
IX. CITY ADMINISTRATOR REPORT
A. Business Tours (7:43 p.m.)
Johnson reviewed the draft agenda for the business tours, which will take place on
Wednesday October 16th.
Weir stated that normally the tours begin earlier in the morning and noted that these
tours are scheduled to begin at 9:00 a.m.
Pederson noted that Highway 55 Rental is open at 7:30 a.m. and the tour could begin at
that location prior to 9:00 a.m.
Martin suggested beginning the tour with Highway 55 Rental at 8:00 a.m.
Johnson noted that he could adjust the tour schedule accordingly.
Moved by Martin, seconded by Peterson, to amend the start time for the business tours
to 8:00 a.m. on October 16, 2013. Motion passed unanimously.
B. Celebration Day (7:45 p.m.)
Johnson thanked Linda Lane for all of the time and effort she contributed for Celebration
Day. He also thanked all of the other staff, volunteers, and businesses who made this
year's event great.
Weir commented on the success of the event and thanked all of the businesses that
donated funds or services to the event.
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October 1, 2013
C. Mediacom (7:47 p.m.)
Johnson noted that he had recently had discussions with Mediacom regarding the
services needed at City Hall and the Public Works/Police facility. He noted that the
connection of services at the Public Works/Police facility must occur by October 28,
2013 and therefore asked the Council for approval to negotiate an agreement with
Mediacom, not to exceed $5,280 per year for the service.
Moved by Martinson, seconded by Martinson, to the City Administrator to negotiate an
agreement with Mediacom not to exceed $5,280 per year. Motion passed
unanimously.
X. MAYOR & CITY COUNCIL REPORTS (7:49 p.m.)
Pederson commented on the success of Celebration Day and also commended staff on
the construction progress with the Public Works/Police facility.
Martin stated that she also enjoyed Celebration Day.
Weir advised of a recent conversation regarding affordable housing and noted that she
referred the interested party to staff. She advised of a recent meeting regarding a
potential park and pool facility to be located on the excess Target parking. She noted
that the local Target staff is speaking with corporate personnel to determine if that would
be an option.
Martin questioned if the Council could petition the Met Council to invest in a park and
ride within Medina. This item will be discussed further with Met Council Representative
Katie Rodriguez at the October 15, 2013 Council Work Session.
XI. APPROVAL TO PAY THE BILLS (7:54 p.m.)
Moved by Martin, seconded by Pederson, to approve the bills, EFT 002285E-002300E
for $40,271.26 and order check numbers 040229-040286 for $628,438.80 payroll EFT
505211-505234 for $42,504.65. Motion passed unanimously.
XII. ADJOURN
Moved by Martinson, seconded by Pederson, to adjourn the meeting at 7:54 p.m.
Motion passed unanimously.
eth Weir, Mayor
Attest:
Scott Johnson, City Administrator
Medina City Council Meeting Minutes 5
October 1, 2013
This Page Intentionally Left Blank
Medina City Council Meeting Minutes 6
October 1, 2013
ORDER CHECKS September 18.2013 - October 1.2013
040229 COMMERCIAL ASPHALT CO. 1,336.21
040230 JOHN OR JENNIFER GABRIELSON 79.54
040231 GOODIN COMPANY 114.10
040232 PATRICK KLUCK 88.01
040233 LAWSON PRODUCTS, INC. 291.40
040234 US HOME CORP 33.80
040235 MADISON NATIONAL LIFE 536.00
040236 MARCO INC 930.49
040237 MINNEHAHA CREEK WATERSHED 35.00
040238 GUY OR JENNIFER PETTIS 269.50
040239 POWERHOUSE SYSTEMS LLC 29,604.38
040240 ROUILLARD, DIANE 0.00
040241 NED SORLEY 744.02
040242 SPINNASA, REKHA 150.00
040243 TALLEN & BAERTSCHI 4,233.56
040214 VERIZON WIRELESS 968.52
040245 LAWSON PRODUCTS, INC. 326.82
040246 ON SITE SANITATION 315.28
040247 JODI THOMSEN 150.00
040248 ALL SEASON'S SPORTS 854.79
040249 AMERICAN SUPPLY GROUP INC 279.09
040250 BRAUN INTERTEC CORP 1,688.50
040251 BUDGET PRINTING 294.94
040252 CIRCLE V SPECIALTIES, INC 2,502.88
040253 DITTER INC 312.80
040254 ENGEL WATER TESTING INC 180.00
040255 ESS BROS. & SONS, INC 292.84
040256 GARY'S DIESEL SERVICE 2,586.96
040257 HAMEL LIONS CLUB 165.00
040258 HAMEL TOWN CENTER, LLC 9,301.94
040259 HD SUPPLY WATERWORKS LTD 14,606.60
040260 HENN COUNTY CORRECTIONS 3,019.75
040261 HENN COUNTY INFO TECH 851.05
040262 HENN COUNTY SHERIFF 150.00
040263 HIGHWAY 55 RENTAL 1,262.23
040264 HONEST AUTO LLC 547.10
040265 INTOXIMETERS INC 148.02
040266 JOHN DEERE LANDSCAPES 54.18
040267 KELLY'S WRECKER SERVICE INC 240.48
040268 LAW ENFORCEMENT TECH 213.75
040269 LEXISNEXIS RISK DATA MGMT INC 33.50
040270 LUBE-TECH ESI 371.00
040271 LUTHER BROOKDALE CHRYSLER 1,087.24
040272 MARCO (LEASE) 510.50
040273 MATHESON TRI-GAS INC 109.87
040274 MIDWEST ASPHALT CORPORATION 60.00
040275 OFFICE DEPOT 108.40
040276 OFFICE OF ENTERPRISE TECHNOLOG 10.00
040277 PAINT -A -LOT 2,026.52
040278 RES SPECIALTY PYROTECHNICS 4,000.00
040279 RJM CONSTRUCTION LLC 531,603.02
040280 ROLF ERICKSON ENTERPRISES INC 6,732.40
040281 STREICHER'S 325.93
040282 SUBURBAN TIRE WHOLESALE INC 801.05
040283 TEGRETE CORP 494.92
040284 TIMESAVER OFFSITE 129.00
040285 TITAN MACHINERY 117.92
040286 WESTSIDE WHOLESALE TIRE 158.00
Total Checks $628,438.80
Medina City Council Meeting Minutes 7
October 1, 2013
Electronic Payments September 13, 2013 — September 26, 2013
002285E MN DEPT OF FINANCE 279.93
002286E SELECT ACCOUNT 7,835.78
002287E MINNESOTA, STATE OF 1,571.00
002288E PITNEY BOWES 123.00
002289E** SELECT ACCOUNT (1,251.04)
002290E PR PERA 11,783.67
002291E PR FED/FICA 12,869.86
002292E PR MN Deferred Comp 990.00
002293E PR STATE OF MINNESOTA 2,898.81
002294E SELECT ACCOUNT 532.00
002295E CITY OF MEDINA 15.00
002296E FARMERS STATE BANK OF HAMEL 20.00
002297E SELECT ACCOUNT 86.50
002298E EXXONMOBIL 235.54
002299E CULUGAN-METRO (0.18)
002300E ELAN FINANCIAL SERVICE 2,281.39
"* Correction of double payment
Total Checks $40,271.26
PAYROLL DIRECT DEPOSIT September 25. 2013
505211 BARNHART, ERIN A $1,752.76
505212 BELLAND, EDGAR J. $2,247.15
505213 BOECKER, KEVIN D $2,065.86
505214 CONVERSE, KEITH A. $1,812.72
505215 DINGMANN, NAN W. $2,008.22
505216 DOMINO, CHARMANE $1,658.23
505217 FINKE, DUSTIN D $2,055.71
505218 GLEASON, JOHN M $1,677.12
505219 GREGORY, THOMAS $2,131.06
505220 HALL, DAVID M $2,296.51
505221 JESSEN, JEREMIAH S. $1,999.86
505222 JOHNSON, SCOTT T. $2,090.33
505223 KLAERS, ANNE M. $1,031.99
505224 KORDIAK, JEFFREY $686.20
505225 LANE, LINDA $1,336.31
505226 LEUER, GREGORY J $2,014.90
505227 MCGILL, CHRISTOPHER R. $1,676.09
505228 NELSON, JASON $2,165.48
505229 PETERSON, DEBRA A. $1,473.08
505230 PORTINEN, TERI $1,305.20
505231 REINKING, DEREK M $1,607.75
505232 SCHERER, STEVEN T $2,253.59
505233 VIEAU, CECILIA M $1,144.87
505234 VINCK, JOHN J. $2,013.66
Total Payroll Direct Deposit $42,504.65
Medina City Council Meeting Minutes 8
October 1, 2013