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HomeMy Public PortalAbout19980408 - Agendas Packet - Board of Directors (BOD) - 98-08 fIII --glial ff _ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-08 REGULAR AND SPECIAL MEETINQS BOARD OF DIRECTORS AGENDA* 6:30 P.M. 330 Distel Circle Wednesday Los Altos, California April 8, 1998 ***PLEASE NOTE*** 6:30 P.M. Closed Session Start 77me 730 P.M. Regular Meeting Start 2 me (6:30) ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS CLOSED SESSION The Closed Session will begin at 6:30 P.M. At 7:30 P.M., the Board will adjourn the Special Meeting Closed Session to the conclusion of the Regular Meeting, and at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference with Legal Counsel - Pending. Litigation - Government Code Section 54956.9(a) A. Midpeninsula Regional Open Space District v. Russian Convent of Our Lady of Vladimir, Inc. et al. San Mateo County Case No. 404182 (7:30) REGULAR MEETING OF THE BOARD OF DIRECTORS ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- B. Crowder *** APPROVAL OF MINUTES March 11, 1998 (Consent Item) *** WRITTEN COMMUNICATIONS 330 Distel Circle - Los Altos, CA 94022-1404 . Phone:650-691-1200 FAX: 650-691-0485 . E-mail: riirosd@openspace.org . Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, David 7.Smernoff, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz + General Manager:L.Craig Britton Meeting 98-08 Page 2 BOARD BUSINESS (7:45) 1. Approval of Midpeninsula Regional Open Space District Substance Abuse Policy -- S. Schectman (8:00) 2. Authorization to Hire Rana Creek Habitat Restoration to Implement the Second Phase of the Russian Ridge Grassland Management Plan; Determination that the Proposed Project is Categorically Exempt from the California Environmental Quality Act; and Authorization for the General Manager to Execute a Contract with Rana Creek Habitat Restoration to Implement the Second Phase of the Russian Ridge Grassland Management Plan with a Cost Not to Exceed $48,000 -- J. Isaacs 3. Authorization to Apply for Storm Damage Repair Grants from the Federal Emergency Management Agency and Determination that the Action is Categorically Exempt from the California Environmental Quality Act -- R. Anderson Resolution Designating the General Manager and Senior Planner as Authorized Agents to Apply to the Office of Emergency Services for Emergency Funding from the Federal Emergency Management Agency 4. Approval of 1998-1999 Position Classification and Compensation Plan that Includes a One Point (1%) Cost of Living Salary Adjustment for all General Manager Appointee Classifications Effective April 1, 1998 -- D. Dolan 5. Approval of the Proposed Revisions to the Program Evaluation and Action Plan Process for the Implementation of the District's Basic Policy -- C. Britton 6. Resolution Approving the Issuance of Credit Cards to Specified Managers and Supervisors for District Purchasing Activity -- C. Britton (8:15) INFORMATIONAL REPORTS -- Directors and Staff REVISED CLAIMS (Consent Item) ADJOURNMENT *NOTE. limes are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. All items on the consent calendar shall be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. i SETTLEMENT AND GENERAL RELEASE AGREEMENT This Settlement and General Release Agreement (hereinafter referred to as "Agreement")is dated April 8, 1998 and is entered into by and between the Midpeninsula Regional Open Space District, a California public agency(hereafter District ) and the Russian Convent of Our Lady of Vladimir, Inc., a California corporation(hereafter"Convent"). RECITALS This Agreement is made with reference to the following facts: A. There is now pending in the Superior Court of the State of California,County of San Mateo a legal action entitled Midpeninsula Regional nal Open Space District vs. Russian Convent of Our Lady of Vladimir Inc., Case No. 404182, (hereafter referred to as the "Action"). B. The Action concerns eminent domain proceedings filed by the District to acquire real property owned by the Convent, consisting of approximately 280 acres, located in San Mateo County adjacent to 12130 Skyline Boulevard, also known as A.P.N. 067-310-110 (hereafter the "Real Property") C. As a result of the Action and the claims described therein, disputes have arisen between the Convent and District with respect to the matters at issue in the Action. The parties to this Agreement have agreed to settle and resolve all past, present and future claims regarding these disputes so as to avoid the costs and burdens of litigation. There has been no admission or determination of fault or liability on the part of either party. NOW, THEREFORE, in consideration of the parties' execution of this Agreement and in consideration of the mutual covenants and agreements contained therein, the parties agree as follows: 1. In consideration of the following conditions and agreements District shall dismiss with prejudice the pending eminent domain proceedings which constitute the Action immediately after execution by both parties of this Agreement and the Subsequent Documents referred to in Section 21, which Subsequent Documents shall be approved and executed by both parties and the Action dismissed no later than 60 days following execution of this Agreement. 2. A condition precedent of the conveyances described herein to District, and of District's obligation to make the payment for the conveyances set forth in this Agreement, will be receipt by the Convent of all necessary final approvals from the County of San Mateo and other public agencies of all land use permits and entitlements necessary for the Convent to construct its development as described in its revised Preliminary Concept Plan No. CPR- 96-0001 (hereafter"the Convent Project"), and final resolution in the Convent's favor of all litigation, or expiration of relevant appeal periods, concerning these land use permits and entitlements for the Convent Project. A further condition precedent shall be the Page 1 Convent's determination to proceed to build all or a portion of the Convent Project in reliance on any of said land use permits and entitlements. As used in this Agreement, the term"Convent Project" shall include the above described project and any other similar project, regardless of permit number or whether a new or revised application to any government agency is required to secure all necessary land use entitlements to build the Convent Project. 3. The Convent will convey to District in fee approximately 165 acres (approximately 60% of the Real Property), comprising the North and West portions of the Real Property. The 1539' highest ridge, located west of the Convent building site, will be divided between the two parcels, and District will own all of the northern and western portions of this area. The area to be conveyed in fee to District(hereafter referred to as"District Property") is shown on the attached map, marked"Exhibit A", which is incorporated herein by reference, and shall be more precisely described following the completion of a formal boundary survey. 4. Approximately 90% of the Real Property shall be held in permanent open space through appropriate restrictions. The approximate 40% of the Real Property that is not conveyed to the District will be a monastic reserve, with the majority of that reserve also permanently dedicated to open space by means of an open space easement to be granted by the Convent to the District. Ten percent of the Real Property(approximately 28 acres) shall be held by the Convent in fee without restrictions, except as set forth in this Agreement. The area to be held in fee by the Convent, including the area of it to be permanently dedicated as an open space easement, is generally shown on"Exhibit A" (hereafter referred to as"Convent Property"), and shall be more precisely described following the completion of a formal boundary survey. 5. In order to reduce potential visibility of the buildings from locations off-site, the Convent will move the monastic buildings(the Chapel and the Convent)to the south of the original project application locations as shown on the Preliminary Concept Plan submitted to San Mateo County, as close to the existing grove of trees as possible consistent with County requirements, without disturbing the trees. In addition, the Convent will lower the grade of the Convent and Chapel buildings approximately five feet from the original project application. The Convent will reduce the number of buildings for which they obtained preliminary design approval from the County from four to three. Moreover, the U-shaped footprint of the Convent building will be reduced from 140'x 140' to 110'x 110'. These revisions are to be consistent with the revised Preliminary Concept Plan No. CPR 96-0001 submitted to the County of San Mateo on behalf of the Convent by Donald A. Woolfe and Associates on February 5, 1998. The north and west sides of the Convent and Chapel buildings will be heavily screened, consistent with the revised landscape plan presented to District. A landscaping consultant who has successfully planted screening in similar coastal conditions will develop and maintain screening for these areas for a period of at least two years. The Convent will continue to maintain the landscaping thereafter. Page 2 The Convent is committed to-budding its monastery with as little disturbance to the land as possible. The proposed monastery buildings, paths, parking areas and entry roads will affect only about three percent of the Real Property. 6. Future development or expansion of existing development upon the Convent Property, if any, beyond the current proposed project as described in the revised Preliminary Concept Plan No. CPR 96-0001 submitted to San Mateo County as of February 5, 1998, subject to any conditions required by San Mateo County during the development review and EIFL process, shall be limited to one auxiliary residence, to be located in the area of existing development along Skyline Boulevard in the RM portion of the Convent Property as shown on"Exhibit A!'. The auxiliary residence, including any garage or carport shall not exceed a two-story structure with a maximum height of 30 feet and shall not exceed 3000 sq. ft. in area. No subdivision on any portion of the Real Property shall occur, other than the proposed conveyance to District. These restrictions on future development will be reflected in an appropriate recorded deed restriction upon the Convent Property. Small accessory structures such as a covered baptismal font, chicken coop, garden shed or storage shed for agricultural equipment shall be permitted in the fee area of the Convent Property, but not in the open space easement area. Such structures shall not exceed a total of 2,500 sq. ft. in area. 7. The Convent is willing to consider the possibility of development of the Bay Area Ridge Trail on the Convent Property if no other location is feasible. 8. In the event District Property were opened to public trail use, District shall provide for the privacy and security of the monastics on the Convent Property from public trail uses including the following: District shall provide and maintain fencing along some areas of the District Property adjacent to the Convent Property, and shall keep all public trails at least 50 feet from the border of the Convent Property, except where agreed upon by the Convent. Areas where District shall provide and maintain fencing and screening shall include areas adjacent to Convent's Chapel and Convent Buildings, areas where a trail may come closer than 50'to the border of Convent Property and on the 1539' highest ridge. To accomplish this, the Convent would cooperate with District in providing access to a water source to maintain such vegetation, and District shall be responsible for the cost of such water. The Convent representatives will meet with District staff in a mutual good faith effort to determine whether there is a feasible trail location which will permit pedestrian trail use of existing trails on District Property by(i) bringing a trail location closer than 50' from Convent Property along the northern border of Convent Property, or by(ii)traversing the northwest comer of the Convent Property as close to the property line as possible, while respecting the privacy and security of the Convent through fencing, vegetation screening, or other means. Any incursion of a trail onto Convent Property shall occur only if Convent agrees its privacy and security is adequately protected and in no instance shall be more than 15 feet from the boundary of the Convent Property, and in selecting a trail location, the privacy and security of the Convent shall be of primary importance. Fence design and construction in such areas shall be of such design and Page 3 construction as to prohibit public access into the Convent Property to the greatest extent possible, and shall be erected prior to opening District Property to public access. 9. Upon conveyance of the District Property to District, District agrees that it shall not condemn the Convent Property in the future. 10. Promptly upon full execution of this Agreement, District and the Convent will each issue a statement setting forth that the parties have entered into this Agreement and that the dispute between the Convent and the District regarding the Convent's Real Property has been resolved in a mutually satisfactory manner. District shall not participate in any development review proceedings regarding the Convent Project and will take no further position with regard to the Convent Project, provided the project is in conformity with this Agreement. 11. If and when the District Property is ever opened for public use, in at least one area near the 1539' ridge top, and at the northwestern end of the Convent pedestrian easement, a locked gate shall be built into the fence to provide access to District trails from the Convent Property. The District shall convey to the Convent an exclusive easement solely for pedestrian access by the Convent near the 153 9' high point, as shown on Exhibit A hereto. The Convent shall not alter the pedestrian easement area. 12.A. In order to ensure as much quiet as possible, no motorized vehicles shall be permitted on District trails (except maintenance, patrol and emergency vehicles). District vehicles shall be permitted recorded road access through the Convent Property for patrol no more than one day per month, and maintenance no more than twice per year not exceeding five days per maintenance project, on a previously agreed upon schedule, including durations of patrol, acceptable to the Convent and with ample prior notice, and only if no other vehicle access onto the District Property is available. In case of fire or serious public safety emergency, emergency access will be permitted with as much prior notice to the Convent as possible. A key will be provided to District for use only in strict compliance with this Agreement in order to insure to the maximum extent possible the privacy of the monastics on the Convent Property. B. District's Skyline Area Superintendent and supervising rangers shall meet with Convent to ensure that a satisfactory working relationship is established between Convent and District, and to insure that the regular maintenance and patrol personnel become personally known to Convent, and to ensure that the sole Convent key is kept in a secure place. Duration and manner of patrol shall be discussed. C. Should other vehicle access onto District property become available to District, the recorded road access shall be extinguished and formally abandoned. D. District maintenance shall include maintenance of fire roads on District Property, consistent with protection of the ecological resources of the District Property and as deemed necessary for public safety or fire protection. Page 4 E. Public parking on the District Property, if and when it is ever desired, shall be limited to ten spaces unless more spaces are agreed to by the Convent. Prior to developing any parking plan, District shall submit the plan to the Convent for review and would work cooperatively to develop a plan acceptable to the Convent. The parking plan would be in accordance with applicable codes and regulations and subject to any applicable permit process. Location of the parking area shall be restricted to the northeast corner of the District Property adjacent to Skyline Boulevard. 13. In the event the District Property is not open for public trail access, the Convent will work cooperatively with District to permit limited access to allow District docents to conduct a pedestrian hike for no more than 30 hikers per hike upon the District Property, not exceeding four times a year, upon a schedule acceptable to the Convent. Access for such docent hikes shall be through an area on Convent Property acceptable to the Convent. 14. The Convent and the District will cooperate in assuring that the conveyances required by this Agreement are done in compliance with local and state ordinances, and in a manner which will permit the maximum density credit allowance for the Convent. Costs of escrow, closing, subdivision, tentative or parcel map, if required suitable for recordation, and a boundary survey as necessary to implement this Agreement will be borne by the District. This includes setting boundary monuments for purposes of identifying the open space easement area on the Convent Property. 15. Restrictions for open space use on both the Convent and District Properties shall be permanent restrictions. The Board of Directors of District by resolution will promptly dedicate the entire District Property as permanent open space pursuant to Public Resources Code Section 5540. 16.A. In the event the conditions precedent set out in Section 2 herein are satisfied so that the conveyances to District described herein occur, the Convent will grant District a recorded right of first refusal to purchase the Convent Property on the same terms and conditions as any bonafide third party offer in the event the Convent were ever to offer the Convent Property for sale to a third party. This right of first refusal shall not apply if the conveyance is solely to a religious organization of an Eastern Christian Orthodox Church, which organization shall use the Convent Property for a monastery use similar to the Convent Project, subject to all of the terms and conditions of this Agreement. B. In the event the conditions precedent set out in Section 2 herein are not satisfied, and the Convent were ever to offer the Real Property for sale to a third party, the Convent will grant District a recorded right of first refusal to purchase the Real Property on the same terms and conditions as any bonafide third party offer. This right of first refusal shall not apply if the conveyance is solely to a religious organization of the an Eastern Christian Orthodox Church, which organization shall use the Real Property for a monastery use similar to the Convent Project. Such a conveyance to a successor religious organization shall be subject to all of the terms, conditions and covenants of this Agreement. Page 5 C. District and the Convent shall enter into a separate written agreement implementing this right of first refusal and its terms shall include a time limit of 15 days for District to notify Convent of its exercise of this right, if Convent has given District at least 30 days, prior written notice of its intent to sell, or a time limit of 30 days for District to respond after receipt of written notification of a bona fide offer, if no prior written notice has been given. As additional consideration for this right of first refusal, the District shall pay to Convent the sum of$1,000.00. This right of first refusal shall survive the failure of said condition precedents. The right of first refusal agreement shall be recorded promptly upon execution. 17. District and the Convent shall execute an open space easement regarding the open space easement to be given to District on the monastic reserve, as described in Section 4. The purpose of the easement shall be preservation of open space. It will be a specific term of the easement that all activities of District or others permitted under the easement, such as monitoring, shall be carried out in a manner that will ensure the privacy and security of the Convent. Many of the slopes within the open space easement area are steep and erodible and thus permitted uses by the Convent in the open space easement area shall be limited to pedestrian trails, small gardens on slopes of less than 15% grade, raising chickens, fire and erosion control. Inconsistent uses shall include the erection of buildings, commercial or industrial uses, subdivision and construction of roads or stripping of native vegetation. Monitoring shall be permitted once per year on a mutually agreed upon date and time. 18. In consideration for the above terms, and upon satisfaction of these conditions,District shall pay the Convent the total sum of$300,000.00, payable at the time of conveyance by Convent to District of the real property rights described herein, through an escrow as determined by District. 19. Prior to the initiation of any litigation arising out of the breach of, or failure to perform any term of this Agreement, the parties agree to mediation of all such disputes by a mutually agreed upon mediator. 20. District shall defend, indemnify and hold harmless the Convent for any injuries and/or property damage arising from any District use of Convent Property, including but not limited to access for maintenance, patrol, and emergency vehicles, docent led hikes, or trails on Convent Property. 21. It is agreed by the parties that in order to implement this Agreement, the parties will execute and approve of the following Subsequent Documents within 60 days after execution of this Agreement: A. The right of first refusal in favor of the District as described in Section 16. B. The open space easement as described in Sections 4 and 17. C. A purchase agreement for the District Property as described in Section 3. D. The deed restriction described in Section 6. Page 6 1► E. The access easement to be granted by District to Convent as described in Section 11. F. The road access agreement described in Section 12. The parties agree that they will complete and execute the Subsequent Documents in good faith, and that this Agreement is a binding agreement notwithstanding the fact that this Agreement contemplates the execution of the Subsequent Documents. 22. General Provisions: A. Dismissal. Upon execution of this Agreement and of the Subsequent Documents by both parties, District shall promptly execute and file a Request for Dismissal with prejudice as to the Action. B. Mutual Release of Claims. The parties to this Agreement on behalf of themselves and their agents, employees, officers, representatives, successors, assigns, attorneys, if any, and each of them, separately and collectively hereby fully release and discharge each other and their agents, employees, representatives, attorneys, servants, successors, assigns, and elected and appointed officials, managers, and officers from any and all claims, causes of action, controversies, debts, damages,judgments, orders, or liabilities of whatever kind or nature, in law or in equity, known or unknown, that the parties have had in the past, now have, or may have in the future against each other, arising from, in any way connected with, or related in any way to the Action, or any duty, defense, cross-complaint, obligation, claim, event, occurrence, act or omission which is alleged in the Action, or which could have been alleged by the parties in the Action or in any amended complaint or defense thereto. C. ttorneys, Fees And Costs. The Convent and District agree that each shall bear their own respective costs and attorneys' fees incurred as a result of the Action or the prosecution or defense of the Action, and further understand that this Agreement releases each party from any and all claims of the other for costs, expenses, and attorneys'fees, taxable or otherwise, incurred by them in or arising out of the Action. D. at Covenant Not to Sue. The parties for themselves, their agents, employees, successors, insurers, officers, representatives, assigns, and attorneys agree not to sue each other or any of their agents, employees, attorneys, representatives, officers, elected or appointed officials, or representatives of any kind or in any capacity for or on account of any claim, cause of action, or controversy arising from, in any way connected with, any act or omission which is alleged in the Action or which could have been alleged in the Action or in any amended complaint or defense thereto. E. Changing Facts. It is understood and agreed by the District and Convent and their agents, employees, officers, attorneys and representatives that this Agreement shall act as a full and complete release of any claims which the parties may have against each other and their Page 7 ' 4 b agents, employees, representatives, officers, and elected officials notwithstanding any change or mistake of fact. F. Section 1542r . The parties unders tand that t they may have claims or damages, greater than they presently believe of which they are unaware. This release is expressly intended to cover and include all such future damages defects and discoveries relating to any facts, relationships or transactions which arise out of or are related in any way to the Action. With reference to the Action, the parties hereby expressly waive and relinquish all rights and benefits conferred to them pursuant to California Civil Code §1542 which provides: A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known to him must have materially affected his settlement with the debtor. G. No Admission of Liability. The parties acknowledge that the execution of this Agreement and the dismissal of the Action do not constitute an admission or confession of any liability or obligation by the person or entities released herein concerning any claim, charge, cause of action, assertion, contention and/or demand made in the Action or which could have been made in the Action. Both parties specifically deny any liability for any and all claims or causes of action referred to herein. H. Representation by Counsel. The parties warrant that they are both represented by counsel which represent them with respect to this Agreement and all matters covered by it and in said Action. The parties further warrant that they have been fully advised by their attorneys with respect to their rights and obligations and with respect to the execution of this Agreement, and the parties hereby authorize and direct their attorneys to execute any and all documents to take such other and further action as may be necessary or appropriate to implement and complete this Agreement. I. Invalidb of Provision. In case any provision of this Agreement shall in any respect be declared invalid, illegal or unenforceable, such invalidity, illegality or unenforceability shall not affect any other term or condition of this Agreement and this Agreement shall be interpreted as though such illegal, unenforceable or invalid term or condition is not a part thereof. I Modification. This Agreement may be altered or modified only by an agreement in writing signed by all parties. K. Merg . This Agreement contains the entire agreement of the parties and supersedes any and all prior contemporaneous agreements or understandings, written and/or oral. Page 8 L. Titles. Titles of various paragraphs of this Agreement are used for the convenience of reference only and are not intended to and shall not in any way enlarge or diminish the rights or obligations of the parties or affecf the meaning or construction of this document. M. Applicable Law. This Agreement shall be construed and enforced pursuant to the laws of the State of California. N. Warranty of Authority. District and the Convent agree, represent and warrant that they have the sole rights and exclusive authority to execute this Agreement and receive the consideration therefore, and that neither District nor the Convent has sold, assigned, transferred, conveyed or purported to sell, assign, transfer, or convey or otherwise dispose of any claim, demand, cause of action or any other right relating to any matter covered by this Agreement, or referred to directly or indirectly in said Action. O. Attorneys Fees Provision. District and the Convent understand and agree that in the event suit is brought to enforce or interpret any part of this Agreement, the prevailing party shall be entitled to recover attorneys'fees to be fixed by the court. P. Successors. District and the Convent hereto expressly covenant that this Agreement shall inure to the benefit of and be binding upon their respective heirs, spouse, administrators, representatives, successors, transferees and assigns. Q. Covenant of Cooperation. District and the Convent, on behalf of themselves, their agents, employees, attorneys and representatives, agree to execute any and all documents to effectuate the terms, conditions, purposes, and aims of this Agreement. R. Warranty of Execution. District and the Convent represent and warrant that each person whose signature appears hereon has been duly authorized and has the full authority to execute this Agreement on behalf of that person, persons or entity who is a party to this Agreement. S. Executed Copies. An executed duplicate of this Agreement shall be deemed an original for all purposes. This Agreement may be executed in one or more counterparts. A copy shall be deemed an original for all purposes. T. Recordation. A memorandum of this Agreement shall be executed by both parties in such r execution in h official records f he a manner a t enable prompt recordationafter execut o the o cal eco ds o f s o p p Recorder's Office of the County of San Mateo, State of California. Page 9 IN WITNESS WHEREOF, the undersigned do hereby and fully execute this Agreement on the date first written above. DISTRICT CONVENT Midpeninsula Regional Open Space District, Russian Convent of Our Lady of Vladimir, a public district Inc., a California corporation Approved as to Form: Approved as to Form: By: By: Susan M. Schectman, District Counsel Colleen Doherty Attorney for Russian Convent of Our Recommended for Approval: Lady of Vladimir, Inc. Date: By: L. Craig Britton, General Manager Approved and Accepted:. Approved and Accepted: By: Its: By: President, Board of Directors Date: Attest: By: Deirdre C. Dolan,District Clerk Date: Page 10 EXHIBIT A TO SETTLEMENT AND GENERAL RELEASE AGREEMENT LANDS OF RUSSIAN CONVENT OF OUR LADY OFVLADIMIR ! •-•�\�J/-� .� �ice` )('J�'``\�,/ ��..� I t j ( ( i � ) �r r- � -�---'\ i - N. j f 1/2 Mile XILIARY E r RESIDENC , ! r ,r I r/ ff c , - 1. i C r I f � -- - �� l � � i�<;:;.;;:.a..:;:}•:».:::.<•:.fir:::.;:•.^;.• :.. r�f !, � \ 1 � � gm- i / J i � t ::;,'.F•'"!::'•.."` ,ram'"L;;c-;;;<:::>::;::::>:� ;r:�'..;, /� ,+�r/r f�is•„f/.� .«�«Z. :, / ( �i'1 1 � ACRES 35 l � � \ • , �>�:>D.ISTRLC�T„:PRO"PERT�If� ��CO:NU —N % : ^ f �` � �—�� , CR :,;: ,. ,:�- • � .>� :��.�>��'::� �. ...);.:n ( ,,:�. .�� �'1F15"AES 1;:.'�:'% Lam:•iii'+,:::+ [ d'- f:.� f:. l/ YS:;.�: v 7�••� `:. :;...i:;:: N::":!is ii.•v.:..::..: .,.,., ,. ..�` lo "M fit OPEN SPACE EASEMENT - 87 ACRES cvntc.ai jjjjoiilLOCATION OF AUXILIARY RESIDENCE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Regional Open Sj- --e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-05 REGULAR MEETING BOARD OF DIRECTORS March 11, 1998 N41NUTES I. ROLL CALL President Betsy Crowder called the meeting to order at 7:30 P.M. Members Present: Betsy Crowder, Mary Davey, David Smernoff, Pete Siemens, Jed Cyr, and Ken Nitz. Members Absent: Nanette Hanko Personnel Present: Craig Britton, Sue Schectman, Mike Williams, John Escobar, Mike Foster, Deirdre Dolan, Malcolm Smith, and Mary de Beauvieres. II. ORAL COMMUNICATIONS Richard Bourke, P. O. Box 7207, San Jose, thanked S. Schectman for responding to his letter regarding litigation. He said he understood that a week from today at 7:30 there would be a public hearing on the Russian Orthodox convent. B. Crowder confirmed that. He asked, for the record, when it was decided to hold that meeting, stating he had heard nothing like that in public meetings. S. Schectman said the item was going to be on the March 18 agenda and staff chose the date. She said it was stafrs decision to recommend that the Board agendize the matter on that date. 1H. ADOPTION OF AGENDA Motion* J. Cyr moved that the Board adopt the agenda. D. Smernoff seconded the motion. The motion passed 6 to 0. IV. ADOPTION OF CONSENT CALENDAR B. Crowder removed Written Communications from the Consent Calendar. Motion* D. Smernoff moved that the Board adopt the Consent Calendar, including approval of the minutes of the February 11, 1998 Regular and Special Meetings and the February 18, 1998 Special Meeting; agenda item 5, 330 Distel Circle - Los Altos, CA 94022-1404 Phone: 650-691-1200 FAX: 650-691-0485 - E-mail: mrosd@openspice.org Wet)site:www.openspa(,e.org Board of0ireclors:Pete Siemens,Mary Davey,led Cyr,David 1'.Smernoff,Nonelte[hinko,Betsy Crowder,Kenneth C. Nitz - General Manager:L.Craig Brition Meeting 98-05 Page 2 Authorization for Directors Crowder and Davey to attend the Planning and Conservation League(PCL)Foundation's 1998 Environmental i e i lg s ative S=posium and PCL Annual Meeting at a Total Cost Not to Exceed $225 Per Director_ and Revised Claims 98-05. P. Siemens seconded the motion. The motion passed 7 to 0. V. WRITTEN COMMUNICATIONS B. Crowder asked why there were two responses to Mr. Joseph Lavelle. It was explained that the first one had been sent and was included in this packet for information; the second was the one being considered at this time. J. Cyr moved that the Board approve the responses to written communications from Hans and Diane Ernst, 120 Altura Vista, Los Gatos, CA 95032; and Mr. Joseph Lavelle, 1503 Julie Lane, Los Altos, CA 94024. K. Nitz seconded the motion. The motion passed 6 to 0. VI. SPECIAL ORDER OF THE DAY i D. Dolan introduced Peggy Coats, Administrative Analyst, and she was welcomed by the Board. VII. BOARD BUSINESS A. Agenda Item No. 1 -Presentation of Budget for Fiscal Year 1997-1998. a) Controller's Report - eport R-98-291. M. Foster showed charts entitled Tax Revenue, Debt Capacity, Long-Term Financial Picture 1996-98 Tax Revenue, and 1998-99 Tax Revenue Estimated. He said the tax revenue increase in 1996-1997 was about 5%, and we are expecting about an 8% increase in the current year. The assessed valuation had only gone up about 5%because of prior assessment appeals. He said he estimated about$240,000 more tax revenue in the current tax year than expected a year ago. Total tax revenues are expected to be $12.1 million for the District's upcoming fiscal year. He talked about the statutory debt limit which cannot be greater than the next five years of tax revenue estimates, and said the District is at 75% of the statutory debt limit. He said the practical debt limit is based on operating cash flow. He showed models that assumed revenues and operating cash flows and estimated how much debt the District could afford at those numbers. He said the required reserve is a function of the amount of debt and is about 8%. M. Foster answered Richard Bourke's questions about the sale of property to the Deans (Thornewood area), stating the $600,000 would show in joint Meeting 98-05 Page 3 projects sale of lands. Mr. Bourke asked if the District's bank statements are open to the public. He was told they were. b) Staff Report- (Report R-98-35). C. Britton referred to the staff report and recognized D. Dolan and D. Woods for their work on the budget. He pointed out that salary and benefit increases are not usually completed at this point, but there is a three-year contract with Local 715 and a 1% increase is the expectation for other employees. There are no final numbers on insurance costs, but the initial indication is that there will be a 3%increase. He said one of the issues had to do with the target average 6% growth guideline for operating expenses. He said a future assignment for the Budget Committee will be to come up with a good definition of how the guideline operates. He referred to the graphs in attachment 1. There will be one more meeting with the Budget Committee. They did approve a definition of CIP expenditures which was shown as part of the planning budget on page 6. The Board will be asked to approve the definition. I Cyr commented that on the graph the slope of the line going from 97-98 actual projected expenses to budget expenses is a lot steeper than it will actually come out. C. Britton said each year staff recommends a budget they expect to spend, though historically it has not been fully expended. D. Smernoff said the slope of the line makes it look like they will be over the 6%guideline if that trend continues. C. Britton said that as a part of the guideline discussion they will try to come back with definitions and an understanding of what is in and/or out of guideline and why. P. Siemens said he thought election expenses should be included in the guideline. D. Smernoff commented that he noticed that operating expenditures are up 19% and he would like to know why. C. Britton said we are over the 6% guideline for the year but not on an average basis; however it is important to define the guideline this year. Open Space Acquisition Prog: M. Williams reported that the proposed budget shows a 5.5% decrease from last year, which reflects a$1.7 million reduction in land acquisition funds. The increase in salaries and benefits is a result of the conversion of the one-half time acquisition secretary position to a full time Real Property Assistant. Fixed asset expenses related to land acquisition reflect increased acquisition activity with the possibility of legal action. Debt service payments are above last year's budget because debt payments increase during the initial years of a note issue. Enterprise Subprogram—He said this budget includes operating expenses for the tenant space of the office building and income from the enterprise f Meeting 98-05 Page 4 properties. A 4% decrease is expected as a result of loss of income from marginal rental structures, such as those in Sierra Azul, contemplated for demolition. He explained that the expenses shown are for maintaining all enterprise structures on all preserves and that the income is included in the budget. Planning Pro�am: M. de Beauvieres summarized the staff report. She said the 4.6% decrease over last year's budget is in part due to Resource Management moving to Operations. She explained the under-expenditures last year in salaries and benefits and services and supplies. She said the remainder of the budget is in capital improvement projects, including public and field staff facilities. Changes to the work plan have for the most part reflected storm-related repairs that happened recently. One of those is the bridge at La Honda Creek. She pointed out that one of the things not reflected in the chart and one of the reasons they went over the capital improvement expenditures for this fiscal year is FEMA-related repairs. They have requested $300,000 additional funding from FEMA on an appeal basis, which is not shown in the budget. C. Britton said if we don't get FEMA reimbursement it was up to the Board to determine if that would penalize the CIP program. M. de Beauvieres said the FEMA repairs had held up well. C. Britton commented that the repairs were more substantial than our normal construction and tends to set a new standard. M. de Beauvieres said there is one Planner I vacancy this fiscal year and one will be added next year. C. Britton explained that both are approved positions and are budgeted. Operations Program: J Escobar pointed out corrections in the chart on page 7 of the staff report. He noted a 10% overall growth in the proposed budget of which 4% are expenses from Resource Management associated with project work, and completion of the Operations Program Review. He said the budget for the Resource Management Subprogram includes the second year of the Russian Ridge grassland management plan. He referred to attachment 2, the Five-Year Capital Equipment Schedule. Regarding hiring new rangers, he said they planned to wait until the completion of the program review before making recommendations. Public Affairs Program: M. Smith explained the 9.4% increase and said the coastal research is not included. Staff has applied for a grant from the Packard Foundation. He said staff will be reviewing the District's graphic image. Regarding printing of the Regional Open Space Study Map, there will be a bid process. He said they are not proposing a mass mailing of the visitors map. The use of alternative papers had not had a significant effect on costs. The annual report will go out this summer to those on the mailing list. Meeting 98-05 Page 5 Administration Prop-ram: D. Dolan stated that election expenses were the main reason for the increase from the last adopted budget for services and supplies. She presented an update on the PERS situation, stating that at worst it would add $90,000 to the budget. D. Dolan talked about the fixed assets figures, stating that no structural changes to the administrative office are proposed this year. B. Agenda Item No. 2 - Authorization to Purchase Two Vehicles at a Total Cost o $44.23 8 and Direct the General Manager to Execute a Purchase Contract with the State Department of General Services for Two Full-sized Patrol Trucks for a Total Cost of$44-238 - (Report R-98-301. J. Escobar presented the staff report. Motion, P. Siemens moved that the Board approve Resolution 98-11 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the Department of General Services of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District; and direct the General Manager to execute a purchase contract with the State Department of General Services for two full-sized patrol trucks for a total cost of$44,238. D. Smernoff seconded the motion. The motion passed 6 to 0. C. Agenda Item No. 3 -Approval of Lease Amendment with Loral SpaceCom Corporation at Black Mountain. Rancho San Antonio Open Space Preserve and Authorization for the General Manager to Execute the Lease Amendment with Loral S12aceCom for the Communication Facility on Black Mountain, Rancho San Antonio Open Space Preserve- (Report K­98-34). M. Williams showed the location on a map and said there is a total of six tenants on the site. He reviewed the staff recommendation. M. Williams said the rates of other tenants had been increased, and had been negotiated on an individual basis. He said technology is changing and he would expect to see further changes as these renewals come through. Motion: P. Siemens moved that the Board authorize the General Manager to execute the Lease Agreement with Loral SpaceCom for the communication facility on Black Mountain, Rancho San Antonio Open space Preserve. D. Smernoff seconded the motion. The motion passed 6 to 0. D. Agenda Item No. 4 -Authorization to Apply for National Recreational Trails program Grant Funds for Implementation of Additional Phase U Iml2rovements. Part of the Trail Use Plan for El Corte de Madera Creek Open Space Preserve- (Report R-98-331. Meeting 98-05 Page 6 M. de Beauvieres reviewed the staffs recommendation and described the five areas where the funds would be used. Regarding restoration and re-vegetation of trails, she said they planned something similar to what had been done on the El Corte de Madera demonstration trail. She said they are now fenced. She noted that all trail projects included in the application have been approved with the exception of C-12 which is under study now. Motion: P. Siemens moved that the Board adopt Resolution 98-12 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application to the National Recreational Trails Program for Trail Use Plan Implementation, Phase II Additions: El Corte de Madera Open Space Preserve. D. Smernoff seconded the motion. The motion passed 6 to 0. VI. INFORMATIONAL REPORTS B. Crowder showed a clipping from the County Almanac about former planner, Judy Law. She pointed out that copies of the eminent domain policy were in the binders. She said that Nancy Lund, Town Historian of Portola Valley is Governor's Rolph's granddaughter and has historic material that relates to District preserves. K. Nitz was informed that the item on the claims list to Navarone Industries Inc. was for the mailing of the 25'anniversary newsletter to the coast. C. Britton reported as follows: 1. The new look of Open Space Views. 2. He distributed small gifts from his two-week trip to the Galapagos. 3. He had copies of the Special Districts Forum Program. 4. Staff is trying to schedule the coastal workshop for May 2 or May 30. 5. The reply to the auditor's management letter is in the FYIs. 6. The Board had approved a request for a historic grant from Santa Clara County and they have had an initial hearing. 7. Coastal letters were received. M. Williams talked about the tenant at the water tank sited at Rancho San Antonio. VII. ADJOURNMENT The meeting was adjourned at 9:10 P.M. Roberta Wolfe Recording Secretary Claims No. 98-05 Meeting 98-05 Date: March 11, 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description I 3679 300.00 Aaron's Septic Tank Service Sanitation Services 3680 699.86 Acme & Sons Sanitation Sanitation Services 3681 231.20 Automatic Data Processing Payroll Processing Fees 3682 126.69 ADT Security Services Alarm Service 3683 313.52 Ajax Portable Services Sanitation Services 3684 276.04 American Traffic Supply Signs 3685 1,180.40 All Chemical Disposal Hazardous Waste Disposal 3686 727.65 Arcoa Industries Litter Removal Sticks 3687 29.35 A T & T Telephone Service 3688 51.19 Aura Hardwood, Inc. Lumber 3689 90.00 Gordon Baillie Reimbursement--PRAC Conference 3690 377.79 Baron Welding & Ironworks, Inc. Gate Materials 3691 117.84 Bay Airgas, Inc. Welding Equipment Parts 3692 51.96 Craig Beckman Reimbursement--Resource Document 3693 128.92 '1 Best Impressions Anniversary Event Materials 3694 89.00 Bianchi Construction Incorporated Consultant--Bach Driveway Repairs 3695 996.01 Jane Buxton Grants, FEMA and Map Consulting 3696 46.22 California Chamber of Commerce Labor Law Posters 3697 184.30 California Water Service Water Service 3698 288.60 Callander Associates Windy Hill Parking Consultant 3699 66.85 Cal-Line Equipment Inc. Equipment Maintenance 3700 344.09 Camino Medical Group Medical Services 3701 593.97 Cascade Fire Equipment Company Pumper Repair Parts and Tools 3702 119.62 Cole Supply Co., Inc. Janitorial Supplies 3703 196.84 Patrick Congdon Reimbursement-Uniform Expenses 3704 58.54 Continuing Education of the Bar Resource Documents 3705 1,819.76 Design Concepts Graphic Designs Consultant 3706 662.10 Dillingham Associates Consulting--El Corte de Madera Parking 3707 80.00 John Escobar Reimbursement--Professional Dues 3708 311.37 Film To Frame Photo Processing Services 3709 506.61 Foster Brothers Security Services Locks 3710 780.11 Gardenland Power Equipment Equipment Parts and Oil 3711 57.91 Goodco Press, Inc. Time Card Printing 3712 121.24 Goodyear Auto Service Center Tires 3713 110.00 Green Waste Garbage and Recycling Service 3714 59.35 Gould Publications Penal Code Handbooks 3715 132.51 GTE Mobilnet Cellular Phone Service 3716 1,197.00 •2 Hazmacon '98 ABAG Training--A. Coleman, C. Beckman and M. Casaretto 3717 30.00 Heritage Council of Santa Clara Co. Membership 3718 91.73 Hawkins Traffic Safety Supply Parking Signs 3719 28.03 Hoge Fenton Jones & Appel, Inc. Legal Services 3720 27.13 Honda Peninsula ATV Oil and Filters 3721 1,485.00 Integrated Training Resources, Ltd. Defensive Tactics Training 3722 55.21 J.J. Keller & Associates Resource Documents 3723 543.53 Jakaby Engineering La Honda Creek Bridge Consultants Page 1 � Claims No. 08-05 Meeting 98'05' | Date: K0eroh 11, 1988 Revised M|DPEN|NGULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description � 3725 47.59 Lab Safety Supply ' Safety Supplies ! 3726 44.00 Landscape Architecture Subscription 3727 165.75 Lanier Worldwide, Inc. Copier Lease 3728 60.00 *3 Harry Lee Reptile Consultant 3729 408.00 David Lockhart Pig Study Consultant 3730 347.38 Los Altos Garbage Company DumpsterGemioe | � 3731 248.70 Lucent Technologies Phone Maintenance Service 3733 385.00 K8agano's Building Maintenance Floor Maintenance 3733 304.43 Kristen K4anies Seed Collection Project Consultant 3734 1.827.50 Julie McCullough Bridge and RostroonnConsultant 3735 135.00 k8aheK8oGough Accounting Consultant 3738 47.45 Pou| K4oKovxan Vehicle Expense � 3737 240.36 K4otroMobi|aCornrnuninationa Radio Repair and Antenna 3738 340.00 Micro Accounting Solutions Computer Consulting Services 3733 60.23 Minton'o Lumber & Supply Field Supplies 3740 31.94 Mountain View Garden Center Sand 3741 408.05 K8oceon Uniform Supplies 3743 18.50 Netcorn Monthly Internet Service 3743 50.00 Network Solutions, Inc. Domain Name Registration Renewal � 3744 647.50 North American Title Insurance Company Tide Insurance 3745 46.85 Northern Energy Propane Service 3746 4.617.00 Art O'Neal & Associates ' Personal Consulting & Training � 3747 138.22 Pacific 8oU Telephone Service 3748 1,008.98 Peninsula Blueprint, Inc. 8|ue|ineo and Map Printing � 3748 355.64 Pitney Bowes Credit Corporation Monthly Equipment Lease � 3750 12.80 Precision Engravers, Inc. Name Tag Engraving � 3751 g77 �G PineConaLunmber �o. Inc.nc Split Rails � . 3752 283.15 Pip Printing Newsletter Printing 3753 181.08 Price CostooWholesale Office and Field Supplies � 3754 7.37 Rancho Ace Hardware Field Supplies 3755 78.48 Tom Randall Reimbursement--Building Materials 3750 34.13 Rayne Water Conditioning Water Service 3757 027.78 Rebho|tz Mechanical, Inc. Field Supplies 3758 175.00 Regents of University ofCalifornia Class Regimtrodon-R. Anderson 3759 808.98 Reynolds & Reynolds Parking Citation Forms � 3780 5'172.18 George Rice & Sons Newsletter Printing 3761 37.89 Rich's Tire Service Tine Repair 3762 255.00 Roof Guard Roofing Co., Inc. Roof Repairs-Diate| Circle Building 3763 2'628.83 Roy'u Repair Service Vehicle Repair and Maintenance � 3764 811.61 Russ Enterprises, Inc. Trail Signs 3785 80.50 Safety-K|een Solvent Tank Service 3766 9'297.00 Scribner Graphic Press Spring Newsletter Printing 3787 71.17 °4 Second Cup Business Meeting Expense � � 3768 250.00 Sequoia Analytical Water Testing 3709 117.62 Shell Oil Company Fuel Page 2 � Claims No. 98-05 Meeting 98-06 � Date: March 11. 1QW8 Revised /N|DPEN|NGULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 3770 92.10 Skyline County Water District Water Service 3771 682.24 Stevens Creek Quarry, Inc. Bose*uok | 3772 220.88 Signs of the Times Signs | 3773 48.37 Cheryl Solomon Vehicle Expense 3774 511.46 Summit Uniforms Uniform Expense 3775 281.45 Superior Engraving & Award Ribbons, Inc. 0d'm Art /\vverd Ribbons 3770 392.88 Top P|modcm Lexen Boards for Planning Department 3777 60.00 Terrninex Pest Control Service 3778 412.50 Terrasearuh. Inc., Geoteohnica| Sen/ioes—Bridge Projects 3779 1'020.85 Tmrrmzeoh Engineering Landslide Project Engineering Services 3780 1'178.28 ThornnaCorp. Heating and Cooling Maintenance 3781 325.60 DebraThorn|ey SurveyVVork—Ca|Trons Project 3782 40.05 Too|and' Inc. Field Supplies 3783 32.23 Trail Center Maps 3784 2,000.36 U.S. Rentals Equipment Rental 3785 330.00 Rich Voss Trucking, Inc. BaaurookT,ucking Charges 3786 182.98 VVout Group Payment Center Legal Research--On-Line 3787 600.00 Roberta Wolfe Recording Services 3788 205.64 Del Woods Reim buroemnent-'CommputorSupplies 3789 346.40 °5 Yerba Buena Nursery RevngitadonP|anta � 3790 211.31 LimoZodek Vehicle Expense 3791R 395.00 Building Education Center Classes--G. Morin & (3. Kern � 3792R 1.000.00 Concern Training--D. Dolan & J. Escobar 3793M 29.12 Dyna-K8ad. Inc. Medical Supplies 3794R 1'058.85 K8ervvin A. Mace Acquisition Consultant � 3795R 1.3O7.31 Navanona Industries, Inc. Postage--Coastal Letters � � � 3796R _ 736.45 Petty Cash Field Supplies, Office Supplies, Vehicle Expanse. Local Business Meeting � Expense, Volunteer Services Supplies, � and Parking Fees °1 Urgent Check Issued Fmbmuory27' 1998 *2 Urgent Check Issued February 19, 1998 � *3 Urgent Check Issued K8anuh2' 1998 °4 Urgent Check Issued Februory2O' 1998 °5 Urgent Check Issued March 2, 1998 Total 61'715.82 � � Page , . R-98-48 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-08 April 8, 1998 AGENDA ITEM -1- AGENDA ITEM Approval of Midpeninsula Regional Open Space District Su tance Abuse Policy GENERAI, MANAGER'S RECOMMENDATION Approve the attached Midpeninsula Regional Open Space District Substance Abuse-Poticy. DISCUSSION The draft Substance Abuse Policy was presented at the January 14, 1998 Regular Meeting for your review and comment (see report R-98-08). The policy has also been reviewed with S.E.I.U. Local 715, and field, office, supervisory, and management staff. Attached is the final policy which has been modified based on input received from each group. The new wording is highlighted in gray and deletions are shown as strikeouts. The major changes from the January 14 draft are as follows: ■ Moved former Section C, Additional Testing R"uirements for Employees Who Drive Commercial Motor Vehicles, to the end of the policy (Section J) to minimize confusion for employees not covered by this section. ■ Page 1_2: Clarified the language prohibiting possession or use of alcohol or drugs while on duty, and that use of alcohol at District-sponsored social events after an employee's normal work hours is t141 prohibited, ■ Page 4: Clarified the definition of "accident" requiring post-accident testing, and the procedures an employee should follow if unable to contact a supervisor immediately following an accident. ■ Pie 11: Added the statement that employees who operate commercial motor vehicles are prohibited from performing safety sensitive functions for a period of at least 24 hours after an alcohol test result of 0.01 or greater but less than 0.04. (This is required by California Vehicle Code Section 34501.15.) ■ Page 11: Clarifies that the District's service providers (Camino Healthcare Occupational Medicine Clinic) will perform the random selection of covered employees for random testing. The random selection will be accomplished via a random selection computer program. The Substance Abuse Policy is available at the District Office for public inspection. Prepared by: Deirdre Dolan, Administrative Services Manager Contact person: Sue Schectman, Legal Counsel FAX:bSt)�6��0�85 Circle E mail�rrAotsd@open�pace_.1c�(�4 * Phone: 650-6�)1-1200 g - Weh site:www.openspace.org Box(]of Oirectors:fete Siemens,Mary C.Davey,Jed Cyr, David 1'.Smernoff, Nonette Nanko, Betsy Crowder,Kenneth C.Nitz . Genera!Manager:L.Craig Britton I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SUBSTANCE ABUSE POLICY SUBSTANCE ABUSE POLICY Table of Contents PURPOSE I POLICY I Section A: Reasonable Suspicion Testing 2 Section B: Post-Accident Testing 4 Section C: Consequences of Engaging in Any Act Prohibited by this Policy 5 Section D: Personnel Actions 6 Section E: Return to Work/Follow-up Testing 6 Section F: Drug and Alcohol Testing Methodology 7 Section G: Information and Record keeping 8 Section H: Confidentiality 9 Section 1: Certificate of Receipt 9 Section J: Additional Testing Requirements for Employees 10 SUBSTANCE ABUSE POLICY PURPOSE The Midpeninsula Regional Open Space District(District)is committed to providing an alcohol and drug-free work place. The purpose of this Policy is to protect the public and District employees from risks which result from employee drug or alcohol induced behavior. While the District has no intention of unreasonably intruding into the private lives of its employees, involvement with drugs and/or alcohol takes its toll on job performance and employee safety. Our concern is that employees be able to perform their duties safely and efficiently in the interest of their fellow workers and the public, as well as themselves. The District is also responsible to all of its employees to maintain a safe, healthful, and efficient working environment and to protect District property, equipment, and operations. The presence of drugs and/or alcohol on the job or at any District work site and the influence of these substances on employees during work hours are inconsistent with this objective. This Substance Abuse Policy covers all regular,probationary,full-time,part-time,acting,temporary,and seasonal District employees and is based on the United States Drug-Free Workplace Act of 1988, the State of California Drug Free Workplace Act of 1990, and the United States Department of Transportation(DOT)regulations implementing the Federal Omnibus Transportation Employee Testing Act of 1991. Employees who think they may have an alcohol or drug problem are urged to voluntarily seek confidential assistance from the District's Employee Assistance Program counselors. The District is committed to providing reasonable accommodation and assistance to employees whose substance abuse problem classifies them as disabled to the extent required by federal or state law. The District will be firm in identifying and disciplining those employees who have work performance related problems, who continue to be substance abusers, or who do not participate in treatment or continue substance abuse even while enrolled in counseling or rehabilitation programs. The District will conduct drug and alcohol awareness programs on a periodic basis. These programs will discuss prevention and detection methods with emphasis on maintaining an alcohol-free and drug-free workplace. Additionally, information will be given to all employees explaining the dangers of alcohol and drug abuse. Employees can contact the Administrative Services Manager or Administrative Analyst for additional information on the District's Employee Assistance Program. All employees shall be given a copy of this Substance Abuse Policy. Managers and supervisors will be trained to recognize abusers and become involved in implementing this Policy. Alcohol or drug abuse in the workplace will not be tolerated. The District will take disciplinary action in appropriate cases in response to employees who violate this Substance Abuse Policy, up to and including termination. POLICY Mid peninsula Regional en Space District that It is the policy of the p g OP P i .... ...............................1*.. ... !.........................:..:........ �p(a��++,,yj y, {p:,.... Q, :"* yy�" .yf { .yy� -�s}�p�Awl .:..' ... 3WTe7.4 .t. YRM7;:' F:ft.#:TaM:; #.":+':.: :�34�1d'{�M. ?/,. ............. ................_.................................. .................................. . ............. . r:. ,.ntrcttl we € :; tcnI1tans:at.: vvrr whit :t; sl : '. .> :.E.:: ..:............__...__...................... ..................................................._............................................ �. .. ......... ,p va ai su an oar.a]s �,m. y offer mztp qeajr ltrC. t1sca �c .3f.titt it ' distribution, dispensa 1 duty.while or, District property, at work-locations, while on duty or while designated on stwid-by. ft is the District's pol that employees shall not be unde, the influence of o i . . i of alcohol ot drugs while ot,duty or repatting for duty ot on stand-by, no, possess alcohol ot illegal drugs while or, District property, at WOLk locations ot while on dut breaks,during meal periods ot ort stand=by subject to being called to After normal business or shift hours,personnel are not for purposes of this Policy considered subject to call or on stand-by unless designated as such by their supervisor. *n employee shall not use, sell, or provide drugs or alcohol to any other employee ot any person while such an employee duty ot on District .1 * n e mec tcatlon re r ;.?:::; .::c' p r t' ................. ......... ..:.::::. ._::.::::: :.::::::.::..:::::::::::::::::,•:::. .::::;:.�.:. ::.::::::.::.:::::::..�::.�::::::::::::::::: :::::.max::w::::::::x:::n�•:::::v:x :.• •.:�:::::;:ryi%:iiiv:::..}:::.::^• ••::is:..iii':,i' IKf . ! re iavrtts ar . mpy+ s. xtl. x ;tw prtl : y Lawful possession or providing of alcohol in an Employee Residence is not prohibited by this Policy. Employees reasonably believed to be under the influence of alcohol or controlled substances shall be prevented from engaging in further work. The District may take disciplinary action in appropriate cases in response to employees who violate these policies, up to and including termination. Employees must notify the District of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. In case of such conviction,the District may take appropriate personnel action up to and including termination or require the employee to satisfactorily participate in and complete a substance abuse assistance or rehabilitation program. SECTION A: REASONABLE SUSPICION TESTING CONSEQUENCES: Employees who testpositive on a reasonable suspicion test shall be subject to the referral, evaluation,and rehabilitation requirements in Section D and may be subject to the disciplinary consequences of Section E of this Policy. An employee who refuses to submit to a reasonable suspicion test pursuant to this Policy will be terminated. I. In cases where a trained supervisor has reasonable suspicion to believe that a District employee is under the influence of alcohol and/or controlled substances in violation of this Policy,the employee may be required to submit to testing for such reasonable suspicion. 2. The District's decision to require an employee to submit to a reasonable suspicion alcohol and/or drug test shall be based on a trained supervisor's determination that reasonable suspicion exists that the employee is in violation of this Substance Abuse Policy. The supervisor's determination must be based on specific, contemporaneous, articulable observations concerning the appearance, behavior, speech or body odors of the employee. Such observations can include the employee's activity or inactivity, equilibrium, attention span, mental and physical reactions, slurring of speech,physical or verbal altercation,unfocused vision,odor of intoxicants on the breath or clothing of the employee or information obtained from a reliable person with personal knowledge of the work or other conduct or behavior of the employee which would lead a reasonable person to believe, based on observation, that the employee is under the influence of drugs and/or alcohol. The observations may also include indications of the chronic or withdrawal effects of controlled substances. 3. If possible, the supervisor will obtain the assistance of another supervisor or witness to observe and document the above behavior factors. 4. Refusal to obey a direction to submit to a test will result in termination. Upon refusal,the supervisor shall arrange to safely transport the employee home. The employee shall be subject to disciplinary action pursuant to this Policy. 2 If the employee refuses to accept the supervisor's arrangements to transport the employee home, or if the employee insists on driving his/her own vehicle that, in the supervisor's judgment,the employee is not in a condition to operate safely, the supervisor has the discretion to summon law enforcement or medical assistance to assist in the safe transport of the employee off District property. 5. If the employee submits to the reasonable suspicion alcohol and/or drug test,the supervisor will assign the employee to non-safety-sensitive :; ;c. . at duties until test results are received unless, in the supervisor's judgment, the continued presence of the employee at a District workplace poses a significant safety risk to himself/herself, other District staff or members of the public, or is disrupting the workplace. In that event, the supervisor shall arrange to safely transport the employee home. The employee shall be placed on paid administrative leave pending receipt of test results. Upon receipt of positive test results, the employee shall undergo evaluation, rehabilitation and/or disciplinary action pursuant to this Policy. #Ca� cy. .t si $ sSJ t MM 6. The supervisor who observes the employee's behavior on which reasonable suspicion testing is based must have received at least 60 minutes of training on alcohol abuse and an additional 60 minutes of training on controlled- substances abuse. The training must cover the physical,behavioral, speech, and performance indicators of probable alcohol misuse and use of controlled substances. The person who decides that reasonable suspicion exists to conduct a controlled substance test shall not conduct the controlled substance test of the employee. 7. If the supervisor determines that a reasonable suspicion test is required, the supervisor shall take the following steps: a. Inform the employee that the test is required by this Policy. b. Give a direct verbal order to the employee to submit to the required tests and to stand-by at the site pending testing. c. Transport the employee, or arrange for the employee to be transported, to the designated collection site to take the necessary tests. The escort should stay with the employee, verify the employee's identification at the collection site and return the employee to his/her work site or home after testing. d. Document with written notes the determination that a reasonable suspicion test is required. 8. If an alcohol test is not conducted within two hours of the observation, the District must prepare and maintain a record stating the reasons the alcohol test was not promptly administered. No alcohol test may be administered if eight hours have passed following the observation. 9. A written record must be made of the observations leading to a controlled substance reasonable suspicion test, and signed by the supervisor who made the observations, within 24 hours of the observed behavior or before the results of the controlled substances test are released, whichever is earlier. 10. As used in this Policy, "refuse to submit" is defined as: a. Failure to provide adequate breath for testing without a valid medical explanation after an employee has received notice of the requirement for breath testing in accordance with this Policy; b. Failure to provide adequate urine for controlled substances testing without a valid medical explanation after an employee has received notice of the requirement for urine testing in accordance with this program; or c. Engaging in conduct that clearly obstructs the testing process. d. Consuming alcohol during the eight hours immediately following an accident, unless the employee has been informed that his/her actions have been discounted as a contributing factor, or if the employee has been tested. 3 e. Refusal to promptly comply with an order to submit to a test pursuant to this Policy. 11. As used in this Policy, a positive test result shall mean a blood alcohol concentration level of.04 or greater or a controlled-substances test with a verified positive test result. SECTION B: POST-ACCIDENT TESTING CONSEQUENCES: Employees who test positive on a post-accident test shall be subject to the referral, evaluation, and rehabilitation treatments in Section D and shall be subject to the disciplinary consequences of Section E of this Policy. Employees who refuse to submit to a post-accident test shall be terminated. 1. Post-accident drug and alcohol testing will be conducted on employees following an accident where the employee's performance cannot be discounted as a contributing factor. An "accident " is defined as an occurrence involving a District vehicle, a private vehicle being driven on District business, or Bistrict :.:......::..:..`> ..:' f` t equi pment that results in 1) a fatality; 2) injury to a person requiring fi,st aid or medicaltdt treatment i:. rates mt €a : eratt :=abrasta ' 3 receipt of a citation G E :xA� r1S:... >....p.... ....s,.... �......... p under State or local law for a moving traffic violation arising from the accident; or 4) substantial % damage ::::::::.: ..'::: to any vehicle Oregttlpment ? gii4:::; 2. Following an accident, the employee will be tested as soon as possible. Testing should be completed within two hours where feasible and should not exceed eight hours for an alcohol test and thirty-two hours for a drug test. All reasonable steps will be taken to obtain urine and breath samples from an employee after an accident. In case of a conscious but hospitalized employee, the hospital/medical facility will be requested to obtain necessary samples. If an employee is unconscious or otherwise unable to consent to the procedure the treating physician will determine when the employee is able to understand a request to provide samples. 3. An employee shall notify his/her supervisor (or any on-duty supervisor if his/her supervisor is not on duty or not available) immediately following an accident. The employee shall refrain from using alcohol for eight hours following the accident or until that employee undergoes a post-accident alcohol test or a supervisor determines that a post-accident alcohol test is not required as provided below. Any employee leaving the scene of an accident without appropriate authorization prior to submitting to an alcohol or drug test or being released by the supervisor will be considered to have refused the test a e # : o ......... WA .. . � .. 4. The supervisor at the site of an accident shall: a. Attend to any emergency needs of any injured persons. b. Take the employee involved in the accident aside and give the employee a direct verbal order to stand by at the site until the supervisor has determined if the accident is one requiring a post-accident alcohol or drug test. c. Evaluate the accident to determine whether a post-accident test is required under this Policy and document with written notes the supervisor's decision to require or to not require a post-accident drug or alcohol test. 4 5. If the supervisor at the accident site affirms that a post-accident alcohol or drug test of the employee is required, the supervisor shall take the following steps: a. The supervisor shall inform the employee that the test is required by this Policy. b. The supervisor or designated District representative shall transport the employee to the designated collection site to take the necessary tests. The person transporting the employee will stay with the employee, verify the employee's identification at the collection site, and later return the employee to the employee's reporting station. c. The supervisor shall ensure that the employee does not perform any safety-sensitive duties until the employee is cleared by the post-accident test results. This includes insu,ing that neither the employee no, any-empioyee involved in the accident ` "`"`ice operates or equipment any further. If necessary, the supervisor will move the vehicle or request another employee not involved in the accident to do so. 6. If the supervisor at the site of the accident determines that the accident does not meet the criteria for a post-accident alcohol or drug test, the employee may continue to perform his/her job duties. 7. If an employee is taken into police custody at the site of an accident and tested for being under the influence of alcohol and/or a controlled substance, and the site supervisor has affirmed that the accident is one requiring post- accident alcohol and/or drug testing, the District will rely on the results of the police tests in lieu of additional alcohol and drug test administered by the District. 8. If a post-accident alcohol test is required and is not administered within two hours following the accident, the District shall prepare and maintain on file a record stating the reasons the test was not promptly administered. If the alcohol test is not administered within eight hours, the District shall cease attempts to administer an alcohol test and shall prepare and maintain the same record. 9. If a post-accident drug test is required and is not administered within 32 hours following the accident, the District shall cease attempts to administer a drug test and shall prepare and maintain on file a record stating the reasons the test was not properly administered. SECTION C: CONSEQUENCES OF ENGAGING IN ANY ACT PROHIBITED BY THIS POLICY Any employee who engages in any action prohibited by this Policy will be subject to the following consequences: a. The employee shall be relieved from performing his/her job duties. Functions: b. The District shall advise the employee of the resources available to the employee in evaluating and resolving problems associated with the abuse of alcohol and/or controlled substances, including the names, addresses,and telephone numbers of substance abuse professionals and counseling and treatment programs. c. The employee shall be evaluated by a substance abuse professional who shall determine what assistance, if any, the employee needs in resolving problems associated with alcohol misuse and controlled substances abuse. d. On a one-time basis, the employee will be offered treatment and rehabilitation under the Employee Assistance Program, the employee's medical plan, or other rehabilitation program if recommended by the substance abuse professional. On a one-time basis, the District will pay for any reasonable and necessary costs of such program not covered by the Employee Assistance Program or the employee's medical plan. Employees who are 5 undergoing rehabilitation may cover approved time off with any accrued leave and may request an unpaid leave of absence. e. The employee shall not be reassigned to his/her job duties, ' - duties—, until the employee meets the following conditions: (i) The employee is evaluated by a substance abuse professional; (ii) The employee participates in a rehabilitation program if directed by the substance abuse professional and the substance abuse professional has decided that the employee has properly completed the rehabilitation program; (iii) The employee submits to return-to-work alcohol and/or drug tests with a result of less than 0.02 blood alcohol concentration if the conduct involved alcohol and/or a controlled substances test with a verified negative result if the conduct involved a controlled substance. f. The employee shall be subject to unannounced follow-up alcohol and controlled substances tests in accordance with Section F of this Policy. g. An employee who refuses to obey an order to submit to an alcohol or controlled substances test pursuant to this Policy will be terminated. SECTION D: PERSONNEL ACTIONS 1. Disciplinary Action for Misconduct Any employee who engages in an act prohibited by this Policy by federal law violates federal law and could be subject to federal penalties. Any employee who engages in an act prohibited by any part of this Policy will be subject to disciplinary action in accordance with this Policy, District Personnel Policies and/or Memorandum of Agreement where applicable. Consistent with the District's practices, disciplinary action shall be considered on an individual basis,taking into account the nature of the offense,and the employee's previous work and conduct record. The District may impose discipline for work-related misconduct, violation of work rules or other performance problems subject to regular disciplinary and grievance procedures up to and including termination. In appropriate circumstances and solely within its discretion, the District may consider the employee's commitment to recovery and/or the employee's agreement to enter into a Last Chance Agreement as mitigating factors in assessing the appropriate disciplinary action. 2. Termination for Inability to Perform Essential Functions The District reserves the right to terminate the employment of any employee who is unable to perform the essential functions of his/her job after the District has complied with any duty it may have to reasonably accommodate the employee's disability. 3. Termination for Refusal to Undergo Testing An employee who refuses to obey an order to take an alcohol or drug test pursuant to this Policy will be terminated. SECTION E: RETURN TO WORK/FOLLOW-UP TESTING CONSEQUENCES Employees shall be terminated if they refuse to submit to a return-to-work,follow-up alcohol, or controlled substances test; or if they have a return-to-work or follow-up alcohol test with a result indicating a blood alcohol concentration of 0.04 or greater or a controlled substances test with a verified positive test result. 6 1. Covered Employees Any District employee who has alcohol test results of 0.04 blood alcohol concentration or greater, or who tests positive on controlled substances is subject to return-to-work testing and is also subject to unannounced follow-up alcohol and controlled substances tests following his/her return to work if they have been identified as needing assistance in resolving their problems associated with drugs and/or alcohol by a substance abuse professional. 2. Return to Work Test a. Any employee who engages in conduct in violation of this Policy concerning use of alcohol or who has had an alcohol test with result of 0.04 blood alcohol concentration or greater shall not perform his/her job duties, including Safety Sensitive Functions, until the employee has submitted to a return-to-work alcohol test with a result indicating an alcohol concentration of less than 0.02 blood alcohol concentration. b. Any employee who has engaged in conduct in violation of this Policy concerning the use of controlled substances or who has had a drug test with a positive result shall not perform his/her job duties, including Safety Sensitive Functions, until the employee has submitted to a return-to-work drug test with a result indicating a verified negative result of controlled substances use. c. The employee shall undergo return-to-work testing for both alcohol and controlled substances if the substance abuse professional determines that return-to-work testing for both alcohol and controlled substances are necessary for that particular employee. d. An employee who refuses return-to-work testing will be terminated. 3. Follow-up Testing a. If an employee has been referred to a substance abuse professional for evaluation under Section D of this Policy and the substance abuse professional has determined that the employee is in need of assistance in resolving problems associated with alcohol misuse and/or use of controlled substances, the employee shall be subject to unannounced follow-up alcohol and/or controlled substances testing. b. The number and frequency of such follow-up testing shall be directed by the substance abuse professional, and consist of at least six tests in the first 12 months following the employee's return to duty. c. The employee shall undergo follow-up testing for both alcohol and controlled substances if the substance abuse professional determines that follow-up testing for both alcohol and controlled substances are necessary for that particular employee. d. Follow-up testing shall not exceed 60 months from the date of the employee's return. e. The substance abuse professional may terminate the requirement for follow-up testing any time after the first six tests have been administered, if the substance abuse professional determines the such testing is no longer necessary. f. An employee who refuses to submit to or fails follow-up testing shall be terminated. SECTION F: DRUG AND ALCOHOL TESTING METHODOLOGY 1. Alcohol Testing Alcohol testing shall be done on an "evidential breath testing device" which is the testing methodology used by law enforcement officials in drunk driving cases. A breath technician shall explain the test to the employee being tested and properly administer the test to the employee. The procedures that will be used for collection and testing of the specimen shall comply with the regulations set forth at 49 C.F.R. Part 40. 2. Drug TestinLy Drug testing procedures shall comply with the regulations set forth at 49 C.F.R. Part 40. Drug testing shall be done based on a"split specimen" procedure of collecting and analyzing urine samples. The specimen take will be divided 7 into rim ands lit specimens. If the test is positive, the employee shall be relieved of his/her job duties ,including all Samety Sensitive Functimms, 1 primary P P P if the employee has not already been so relieved, and informed of his/her right to request a test of the split specimen at the employee's expense. The employee shall have 72 hours within which to make that request. If the second test is negative, the District shall reimburse the employee for the cost of the second test. If the second test result is positive, the employee will be subject to the mandatory evaluation, referral and rehabilitation procedures in Section D of this Policy. 3. Chain of Custody/Confidentiality All alcohol and drug tests required to be administered under this program shall be conducted by the District's service providers to ensure proper chain of custody and confidentiality of results. SECTION G: INFORMATION AND RECORD KEEPING 1. Medical Review Officer (MRO.) a. The MRO for this Policy will be provided by Camino Medical Group Occupational Medicine Services. b. The following is a listing of the MRO's specific responsibilities. For additional details of responsibilities see the U.S. Department of Health and Human Services (DHHS) Medical Review Officer Manual. 1) Review the results of all drug tests. 2) Review and interpret positive test results. 3) Request, if needed, a quantitative description of these results. 4) Receive a certified copy of the original chain of custody. 5) Inform the tested individual and provide test results. 6) Conduct a medical interview with the tested individual. 7) Review the individual's medical history, or any other relevant biomedical factors. 8) Give the individual an opportunity to discuss test results. 9) Order a re-analysis of the original sample in a certified laboratory. 10) Not receive urinalysis results that do not comply with the Mandatory Guidelines. 11) Not declare as positive an opiate-positive urine without "clinical evidence". 12) Determine whether a result is scientifically insufficient. 13) Determine whether a result is consistent with legal drug use. 14) Forward results of verified positive tests to one of the following in the Administration Department: *Administrative Services Manager *Administrative Analyst 15) Maintain the required records to administer this program. 2. Testing Laboratory a. The testing laboratory for this Policy is Quest Diagnostic., b. The testing laboratory will comply with all methods and procedures of 49 C.F.R.Part 40 and will provide annual reports to the District showing compliance. 3. Collection Agency a. The primary collection agency for this Policy is Camino Medical Group Occupational Medicine Services. ;xr:{{x.•,.Ylf.•: 3':iii:;iii:::}Y:^Xii: :. :::::.:::::::.::.:::::>:.:::::;:.. :.: b. The collection agency will comply with all methods and procedures of 49 C.F.R.Part 40 and will provide annual reports to the District showing compliance. 4. Employee Assistance Program (EAP)/Education 8 Every employee covered by this Policy will receive the following drug use education: a. Drug information will be periodically distributed and displayed in the work areas. b. A copy of this Policy will be given to each employee and displayed in the work areas. c. The hot-line telephone number for employee assistance will be given to each employee and displayed in the work areas. d. EAP referral information will be given to all employees by Administration personnel upon receipt of initial positive testing. e. The District has designated the Administrative Services Manager/Personnel Officer and the Administrative Analyst in the Administration Program to answer employee questions about this Policy. The Administrative Services Manager/Personnel Officer and the Administrative Analyst will provide resources from which employees can obtain information about a number of subjects pertaining to the effects of alcohol and controlled substances on an individual's health, work, and personal life. These subjects include the signs and symptoms of a substance abuse problem of an employee or a co-worker, and available means of intervening when a substance abuse problem is suspected. Any employee who believes that a District employee has a substance abuse problem may report this concern to the Administrative Services Manager/Personnel Officer, any program manager, or to the General Manager in as confidential a manner as possible. 5. Record Keer)M* >: a. The District will keep the records of its substance abuse program as required by 49 C.F.R., §382.401. b. The MRO shall maintain all records and notices required by 49 C.F.R., §382.409. SECTION H: CONFIDENTIALITY 1. Laboratory reports or test results of chemical tests shall not appear in an employee's official personnel file. Information of this nature will be contained in a separate confidential medical folder that will be securely kept under the control of the Administrative Services Manager. The report or test results may be disclosed only to persons whose knowledge thereof is necessary for performance of official duties or in administration of this Policy. Disclosures, without employee consent, may also occur when: a)the information is compelled by law or by judicial or administrative process; b)the information has been placed at issue in a formal dispute between the employer and employee; c) the information is to be used in administering an employee benefit plan; d)the information is needed by medical personnel for the diagnosis or treatment of the employee who is unable to authorize disclosure; and e) release or use of the information is otherwise permitted by law, including 49 C.F.R., §382.405. 2. An employee shall receive, at his/her request, the results of any drug and/or alcohol test performed in accordance with this Policy within a reasonable time after the results are available. When disciplinary action is recommended or proposed under this Policy, the laboratory reports will be made available to the employee. Employees' privacy and dignity will be respected during the drug and/or alcohol testing process, including collection of a specimen. The only exception will be where it is anticipated that an employee will attempt to tamper with or substitute a sample; for example, where there is evidence that the employee has tampered with or substituted a previously given sample. In that case, medical personnel may take further reasonable measures, including auditory or visual observation of taking of the sample, as they deem necessary to assure the integrity of the sample. SECTION I: CERTIFICATE OF RECEIPT 1. All District employees shall be provided with a copy of this Substance Abuse Policy. Each employee is required to sign a statement certifying that the employee has received a copy of this Policy. 9 2. The District will maintain the original of the signed certificate and will provide a copy of the certificate to the employee if the employee so wishes. SECTION J: ADDITIONAL TESTING REQUIREMENTS FOR EMPLOYEES 0=Ti_, a. Covered Job Classifications In accordance with the Department of Transportation's Omnibus Transportation Employee Testing Act of 1991 ("OTETA"), employees in the following classifications are subject to additional alcohol and drug testing if they operate a Commercial Motor Vehicle and perform "Safety Sensitive Functions" as defined in Section J.2 of this policy. This includes all regular,probationary,temporary, seasonal, acting, and work-out-of-class assignments which perform Safety Sensitive Functions as defined in Section J.2 below. The following District classifications are subject to these additional testing requirements: Equipment Mechanic-Operator b.. Any employee in any classification who is available to perform Safety Sensitive Functions involving the operation of a Commercial Motor Vehicle is also subject to these additional testing requirements. This includes volunteer, occasional, casual, and intermittent drivers (hereafter "occasional drivers"). Employees who are occasional drivers and thus considered to belong to a Covered Job Classification under this subsection will be so notified in writing by the District. Any such occasional driver who wishes to opt out of the Covered Job Classification may do so by notifying the District in writing of the employee's election to cease to be available for the performance of Safety Sensitive Functions. Such election will be effective 30 days from the date such notice is received by the District. 2. Safety Sensitive Function An employee who falls within a Covered Job Classification performs a "Safety Sensitive Function" during any period in which that employee is actually performing, ready to perform, or immediately available to perform any Safety Sensitive Function. "Safety Sensitive Function" means any of the following functions: a. All time spent at the driving controls of a commercial motor vehicle in operation; b. All time, other than driving time, in or upon any commercial motor vehicle; c. All time loading or unloading a commercial motor vehicle, supervising,or assisting in the loading or unloading, attending the vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving for shipments loaded or unloaded; d. All time repairing, obtaining assistance, or remaining in attendance upon a disabled commercial motor vehicle; e. All time at a carrier or shipper plant, terminal, facility, or other property, or on any public property, waiting to be dispatched, unless the employee has been relieved from duty by the District; and f. All time inspecting, servicing or conditioning any commercial motor vehicle at any time. 3. Commercial Motor Vehicle A "commercial motor vehicle" is defined as a vehicle: a. with a gross combination weight rating of at least 26,001 pounds inclusive of a towed unit with a gross vehicle weight rating of more than 10,000 pounds; b. with a gross vehicle weight rating of at least 26,001 pounds; c. designed to transport 16 or more passengers, including the driver; or 10 d. used to transport those hazardous materials found in the Hazardous Materials Transportation Act. 4. Prohibitions It is unlawful ::`:: a # for ' em to ees c1 c "1 l i t 1=' } to 1 .....,..... p Y ......... do the following: a. To perform Safety Sensitive Functions after a positive drug test result or an alcohol test result indicating a blood alcohol concentration of 0.04 or greater, regardless of when the drug or alcohol was ingested and regardless of whether or not the employee is under the influence of alcohol or drugs. b. To possess alcohol products while driving a commercial motor vehicle. This includes medication,food,or other alcohol-containing products. c. To use alcohol while performing Safety Sensitive Functions. d. To perform Safety Sensitive Functions within four hours after using alcohol. e. To use alcohol for eight hours following an accident for which the employee is required to take a post-accident alcohol test. f. To report to duty or remain on duty requiring the performance of Safety Sensitive Functions when the employee uses any controlled substance, unless the use is pursuant to the instructions of a physician who has advised the employee that the substance does not adversely effect the employee's ability to safely operate a commercial motor vehicle. g. To report for duty, remain on duty, or perform a Safety Sensitive Function if the employee tests positive for controlled substances. h. To refuse to submit to a post-accident alcohol or controlled substances test, a random alcohol or controlled substances test, a reasonable suspicion alcohol or controlled substances test,or a follow-up alcohol or controlled substances test if those tests are required by the OTETA drug and alcohol testing rules as described in this Policy. p l ;q :: 4:�f tl t bod oha can t nCr r;gr 0. 5. Random Alcohol and Drug Testing CONSEQUENCES OF A POSITIVE RANDOM TEST.' Employees who test positive on a random test shall be subject to the referral, evaluation, and rehabilitation treatments in Section D and shall be subject to the disciplinary consequences of Section E of this Policy. Employees who refuse to submit to a random test shall be terminated. Employees in Covered Job Classifications are required to submit to alcohol and drug testing on a random basis. Twenty-five percent of the average number of covered employee positions shall be subject to random alcohol testing in each calendar year. Fifty percent of the average number of covered employee positions shall be subject to random drug testing in each calendar year. The District will change the minimum annual percentage testing rate in compliance with any change by the Federal Highway Administration ("FHWA") Administrator to increase or decrease the annual violation rate. The FHWA annual violation rate is based on the reported violation rate for commercial drivers. a. The District's r shall randomly select a sufficient number of covered employees for alcohol and drug testing during each calendar year to equal an annual rate not less than the minimum annual percentage rate established by the FHWA Administrator. 11 b. The District's, tCpC#? R#shall select covered employees for random alcohol and drug testing in conformity with 49 Code of Federal Regulations (C.F.R.), §382.305. Some employees may be tested more than once in a year, while others may not be tested at all depending on the random selection. c. Random alcohol and drug tests shall be unannounced and the dates for administering random alcohol and drug tests shall be spread reasonably throughout the calendar year. d. Each employee who is notified of selection for random alcohol or drug testing shall go to the test site immediately. If a notified employee is performing a Safety Sensitive Function, the employee shall cease to perform that Safety Sensitive Function and go to the testing site as soon as possible. e. An employee shall only be randomly tested for alcohol while the employee is on duty and available to perform Safety Sensitive Functions,or four hours before the employee is available to perform Safety Sensitive Functions, or four hours after the employee has ceased being available to perform such functions. f. A covered employee may be tested for controlled substances at anytime while the employee is at work for the District. g. The District shall not notify any employee to submit to a random test while the employee is off work due to long- term illness, injury,vacation,or approved leave. If an employee is off work due to these extended leave periods, the District has three options. (i) The District can skip the employee's name and the next employee's name on the selection list will be selected and tested. The District shall document that the employee was ill, injured, on vacation, or on approved leave, and that the employee was in the random selection pool for that cycle. (ii) The District can remove the employee's name from the selection pool for that cycle. If this is done for drug testing and the employee is out of the program for more than 30 days, the pre-employment testing provisions of this Policy shall apply. (iii) The District can set the employee's name aside until the employee comes back from the extended leave and the District will conduct the test then. 6. Pre-Employment Drug Tgaft CONSEQUENCES OF A POSITIVE PRE-EMPLOYMENT DRUG TEST Employees who test positive on a controlled substances or alcohol test will not be appointed to positions that involve the performance of Safety Sensitive Functions. They may not reapply for any Safety Sensitive Functions with the District for 18 months. They may, however, apply for any position with the District that does not have a Safety Sensitive Function. All outside applicants for a District position which involve the performance of Safety Sensitive Functions must submit to pre-employment drug and alcohol testing without exception. The requirements of this Policy with respect to referral, evaluation and rehabilitation do not apply to applicants who refuse to submit to a pre- employment drug test or have a pre-employment test with verified positive test results. Outside applicants who Before the first time an employee performs Safety Sensitive Functions for the District, the employee shall undergo testing for controlled substances. The District shall not allow an employee to perform Safety Sensitive Functions unless the employee has received a controlled substances test result indicating a verified negative test result. The following procedures shall apply: 12 a. All regular, probationary, temporary, seasonal, part-time, and work-out-of-class assignments in job positions which involve a CDL and the performance of Safety Sensitive Functions are subject to pre-employment testing. b. All persons selected for a position involving the performance of Safety Sensitive Functions are subject to pre- employment testing. This section applies equally to current employees of the District, promotional employees, and outside applicants. The test may be administered in conjunction with the pre-employment medical examination if the examination is required and conducted independently. 7. Every job announcement and internal memorandum regarding job opportunities for a position requiring a CDL and the performance of Safety Sensitive Functions will include a written statement of the drug testing requirement as stated above. 8. All pre-employment testing will be conducted by the District's service providers to ensure appropriate chain of custody and confidentiality of results. 9. Persons employed at the District as of December 31, 1995 in positions involving the performance of Safety Sensitive Functions will not be required to submit to pre-employment testing to continue their jobs. All other persons who are entering into a position involving the performance of Safety Sensitive Functions,such as hires,rehires,transfers, promotions,promotional probation,acting and temporary assignments,and return-to-duty from any leave of absence or layoff of 30 days or more shall be required to submit to pre-employment testing under this Policy. 13 Regional Open Sp. _,e I j MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-46 Meeting 98-08 April 8, 1998 AGENDA ITEM � AGENDA ITEM Authorization to Hire Rana Creek Habitat Restoration t Implement the Second Phase of the Russian Ridge Grassland Management Plan GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) based on the findings contained in this report. 2. Authorize the General Manager to execute a contract with Rana Creek Habitat Restoration to implement the second phase of the Russian Ridge Grassland Management Plan, as presented at your meeting on March 26, 1997, with a cost not to exceed $48,000 as included in the fiscal year 1998-1999 budget. DISCUSSION At your regular meeting on March 26, 1997, you authorized the hiring of Rana Creek Habitat Restoration to conduct the first phase of the Grassland Management Plan. This plan was approved as an amendment to the Comprehensive Use and Management Plan for Russian Ridge Open Space Preserve (see report R-97-77). The implementation of the Grassland Management Plan is a "model" study that will help determine what management methods may be generally effective for grassland habitats throughout the District. The Russian Ridge Grassland Plan includes a two-year phased implementation. The first phase (discussed below) was completed in the fall of 1997. The second phase will implement three additional management techniques: prescribed burning, the use of a new herbicide, and restoration of native species. There will also be some modifications to the techniques used in the first phase. These will include using fewer goats and rotating them in smaller enclosures, and implementing management techniques such as mowing, spot cutting, and hand control for a shorter duration, but greater intensity. i 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff, Nonette Hanko, Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton R-98-46 Page 2 Implementation of the first phase of the Grassland Management Plan provided the following findings: • Based on the pre-treatment plot evaluations, Russian Ridge grasslands are comprised mainly of exotic species. Yellow starthistle has the highest cover value for all species encountered. Non-native grasses had greater cover values than native grasses and non- native fortis had greater cover values than native fortis. • Herbicide treatment was one hundred percent effective on the first application of yellow starthistle but was less effective on Spanish broom. • Grazing, mowing and spot cutting prolonged the development of yellow starthistle flowers. By repressing topgrowth, many plants responded with new flowers, growing for a longer duration than uncut plants. In some instances, plants were cut up to five times before they died. Grazing, mowing and spot cutting resulted in regrowth and new flowering stem production on plants at all sites; particularly moist sites. On dry, south-facing slopes, each cutting resulted in the mortality of at least one-half of the yellow starthistle population. • Of the three biomass reduction methods used (grazing, mowing, spot cutting), grazing had the greatest effect on grassland thatch reduction and on mortality of treated plants. Thatch reduction may have resulted in soils drying out sooner at the surface, affecting moisture available for regrowing yellow starthistle plants. • Management of exotics with grazing, mowing, herbicides, hand control, or burning may not result in the increase and abundance of native species. In some grassland areas of Russian Ridge Open Space Preserve, native species populations may be so reduced in size that restoration by reseeding may be the only viable option for protection and enhancement of species diversity. • The majority of all species sampled occurred in small patches scattered across the sample plots. • The soil disturbance caused by grazing, mowing, and hand control is expected to create a greater abundance of weeds the second year; however, this will exhaust the soil seed bank and density of yellow starthistle at a faster rate. With continued removal efforts, reseeding, and a gradual decrease in soil disturbance activities, it is hoped the native grasslands of Russian Ridge Open Space Preserve will be enhanced and restored. R-9846 Page 3 Implementation of the second phase of the Grassland Management Plan will include increased supervision by the consultant to provide training for District staff, restoration of native species, establishment of new treatment plots, surveys of all previous and new treatment plots, and analysis and documentation of results. Specific tasks for the second phase will include: Biological Assessment a. Survey and record established treatment plot transects. Existing transects include 1)goat grazed, 2) mowed, 3) hand control, and 4) herbicide. b. Establish nine plots for three additional treatments: burning, Transline herbicide, and restoration. C. Review burn plan and establish experimental plots. d. Analyze all data sets from 1997 post-treatment results. e. Analyze all data sets from 1998 pre-treatment plots. f. Photograph treatment implementation and treatment plots. g. Prepare a written 1998 project work plan including schedule and timing of treatments. Coordinate with District staff for treatment efforts. h. Prepare publication format, content, and preliminary results. Grassland Management Implementation a. Set up goat grazing program with less goats, more paddocks, and longer grazing period. b. Cooperate with CDF controlled burn program. Set up plots and monitor burn with District staff. C. Apply Transline herbicide treatments. Set up plots for at least three acres. Supervise and monitor work. d. Establish restoration treatment in post-burned and post-herbicide plots. Set up plots and monitor for at least five acres. Continue seed collection efforts with District staff and volunteers. e. Increase level and intensity of spot spraying, spot cutting, and hand control. Train District staff to assist in treatment methods. f. Supervise District staff on locations and timing of mowing, herbicide application, site preparation for restoration sites, and seed collection methods. SUMMARY Implementation of the Russian Ridge Grassland Management Plan is a demonstration of management alternatives performed by a paid consultant. The next step is to use the most cost-effective management method, as determined by the two phases of implementation, to develop a long-term management plan for grassland habitats at Russian Ridge and eventually throughout the District. To properly evaluate effective management techniques over time R-98-46 Page 4 would require a level of commitment of at least five years. The objective is to reduce costs by incorporating District staff in implementing the majority of management methods, supported � g P g ty by consultants for services such as goat grazing and propagation of native species. The funding approved for this project in the 1998-1999 fiscal budget is $48,000. This amount includes additional expenditures for staff training, increased restoration efforts and continued goat grazing. District legal counsel has reviewed the contract as to form. Any expenditure for subsequent years will be subject to review and separate authorization by the Board. The results for both phases of the implementation efforts will be brought to you during the resource management update presented at a regular Board meeting this winter. At that time, long-term management options and their estimated costs will be recommended and referred to the Use and Management Committee for review of these options for Russian Ridge and possibly other grassland habitats throughout the District. CEQA Compliance The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA ( the California Environmental Quality Act) under Sections 15301, 15304 and Section 15307 of the CEQA guidelines. Section 15301 exempts the maintenance or minor alterations of topographic features involving no expansion of use. Section 15304 exempts minor public or private alterations in the condition of land, water, and/or vegetation which do not involve the removal of mature, scenic trees. Section 15306 exempts basic data collection, research, experimental management, and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource. These may be strictly for information gathering purposes, or as part of a study leading to an action which a public agency has not yet approved, adopted, or funded. Section 15307 exempts actions taken by regulatory agencies as authorized by state law or local ordinance to assure the maintenance, restoration, or enhancement of a natural resource where the regulatory process involves procedures for the protection of the environment. Prepared by: Jodi Isaacs, Resource Management Specialist Contact person: Same as above Regional Open Sp. _e 1 R-98-43 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-08 April 8, 1998 AGENDA ITEM 3 AGENDA ITEM Authorization to Apply for Storm Damage Repair Grants f the Federal Emergency Management Agency GENERAL MANAGER'S RECOMMENDATIONS \\ 1. Determine that the action is categorically exempt from the California Environmental Quality Act (CEQA) based on the findings contained in this report. 2. Adopt the attached resolution designating the General Manager and Senior Planner as authorized agents to apply to the Office of Emergency Services for emergency funding from the Federal Emergency Management Agency. DISCUSSION The Federal Emergency Management Agency (FEMA) provides funding to respond to and repair damage to roads and facilities caused by declared federal disasters. Review and administration of local projects is provided by the state Office of Emergency Services (OES), which generally acts as a go-between for the applicant and FEMA. Winter storms in January and March 1995 were declared federal disasters and the District applied for funding on a number of road and trail reconstruction projects. Funding on some smaller projects was provided relatively quickly, although the paperwork required was confusing and burdensome. Funding on several larger projects was denied, reduced or never authorized at a level that was realistic for the repair of the damage. Staff has appealed the amount of the funding on several of these projects and OES has supported these appeals, but FEMA has yet to respond. Winter 1998 storms have now been declared a federal disaster. OES has prepared county-by- county estimates of damage, including input from the District based on preliminary assessments. The deadline to formally apply to FEMA for funding is April 13, 1998. The damage to District roads, trails, and bridges, as with other facilities in the Santa Cruz Mountains, is more significant than the 1995 storms. Staff has identified 41 projects that are recommended for submittal to FEMA, as summarized on the attached chart. The total estimated project cost is $733,640, which includes approximately $89,029 reimbursement for ranger and crew time, assuming 15% of estimated crew project cost is for materials and rentals. This yields a theoretical "out of pocket" cost of$644,611. This is a very preliminary estimate, based on the assumption that all of these facilities should be fully restored. Staff and consultants are in the process of more thoroughly evaluating the damage, determining possible repair approaches and costs, and the priority for repair of the various 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton R-98-43 Page 2 i slides and failures. This includes considering whether the damage should be restored, and to what level. Staff and consultants must work with OES and FEMA staff to resolve the eligibility, repair approach and funding for each of the projects. Most of the small projects, up to a few thousand dollars, have been or will be completed by District crews prior to formal review by FEMA. Funding for these small projects has not been difficult to obtain in the past. $100,000 was provided in the 1998/99 FY budget for storm-related repairs. Depending on the results of further studies, the levels of funding allocated by FEMA, the priority for the repairs to be undertaken this year, and the actual cost of design, permits, and construction, expenditures for repairs this year could potentially be higher than the $100,000 budgeted. Staff will return to the Board with a report outlining recommendations and options as soon as these factors can be better estimated. Staff is investigating methods for reducing the cost and complexity of the permit process and for reducing the cost of contracted repairs. Any recommendations in this regard will be included in the upcoming report. CEQA Comp-fiance Project Description The project consists of storm damage repairs identified in the attached chart, including a number of drainage and stabilization projects such as minor and major landslide repairs, culvert replacements, erosion control measures related to roads and trails, creekbank stabilization, bridge repair or replacement, and other projects designed to repair damage from located on numerous District m existing facilities oca These repairs would be made to e storms. ese ep g preserves in the Santa Cruz Mountains in Santa Clara., San Mateo, and Santa Cruz Counties. The work will be confined to existing facilities and/or areas of landslide damage. If, in the future, it is determined that repair or restoration necessitates a new or realigned facility in a previously undisturbed location, separate CEQA documentation through the District or the permitting agency will be prepared prior to District approval of such work. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (the California Environmental Quality Act) under Section 15301 and Section 15302 of the CEQA guidelines. Section 15301 exempts the operation, repair, maintenance, or minor alteration of existing public facilities involving negligible expansion of use beyond that previously existing. Section 15302 provides that a project is exempt from CEQA when it consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Prepared by: Randy Anderson, Senior Planner Contact person: L. Craig Britton, General Manager State of California OFFICE OF EMERGENCY SERVICES P.A.No. DESIGNATION OF APPLICANT'S AGENT RESOLUTION Midpeninsula Regional BE IT RESOLVED BY THE OF THE Open Space District (Governing Body) (Name of Applicant) THAT OR (Title of Authorized Agent) OR (Title of Authorized Agent) (Title of Authorized Agent) Midpeninsula is hereby authorized to execute for and in behalf of the Regional Open Space District ,a public entity established under the laws of the State of California,this application and to file it in the Office of Emergency Services for the purpose of obtaining certain federal financial assistance under P.L. 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988,and/or state financial assistance under the Natural Disaster Assistance Act. Midpeninsula THAT the Regi onal Open Space Di stri Cta public entity established under the laws of the State of California, hereby authorizes its agent(s)to provide to the State Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. Passed and approved this day of , 19 (Name and Title) (Name and Title) (Name and Title) CERTIFICATION 1> ,duly appointed and of Midpen�nsu a(Name) (Title) -Regional Open Space District ,do hereby certify that the above is a true and correct copy of a Midpeninsula Regional resolution passed and approved by the of the Open Space District on the (Governing body) (Name of Applicant) day of , 19 Date: (Official Position) (Signature) DES Form 130(t W97)DAD Form FEMA DR 1203 PRELIMINARY DAMAGE ASSESSMENT Site FEMA Contractor # CAT DSR# Preserve and Location City Damage or Crew* I Estimate Work Required "crew=materials &labor SKYLINE ESTIMATES 16 Saratoga Gap _ road/bridge Charcoal Road SCL upper road damage crew $ 2,000.00 reroute, rocAdrainage 7 Long Ridge A road/bridge Charcoal Road West SCR center erosion trench contractor $ 15,000.00 reroute and B road/bridge School Road/5 Points Road SM washout contractor $ 5,000.00 install culve C road/bridge Lower School Rd below 5 pts SM washout contractor $ 4,000.00 rock and grade 9 Monte Bello A rec'I facie Skid Road/Nature Trail Bridge SCL footing washout crew $ 3,000.00 gabion or riprap B road/bridge I Lower Canyon Trail SCL slipping out contractor $ 40,000.00 realign, regrade,drainage 19 Skyline Ridge A road/bridge Handicap Parking Lot, Patrol Rd. SM culvert washout crew $ 1,000.00 rock and headwall B road/bridge Old Page Mill Road SM total slipout(40-50 it long dropoff) contractor $140,000.00 rock fill or structure 15 Russian Ridge road/bridge Mindego/True Road SM slides and culvert washout contractor $ 3,600.00 clear slide, reset culvert 24 Windy Hill A road/bridge Lost Road SM 7 very major slipouts(trail gone in most places) crew $ 3,000.00 realign, regrade B road/bridge Lower Spring Ridge Road SM large gully contractor $ 2,000.00 Irock and grade C rec'I facie Razorback Trail SM 2 very major slipouts, may require reroute contractor $ 5,000.00 reroute or retaining walls D road/bridge Spring Ridge Road SM major slipouts, road severed contractor $ 45,000.00 regrade/realign road, improve drainage 6 La Honda Creek A road/bridge Upper Bridge SM bridge washed out(had been scheduled for replacement) contractor $100,000.00 replace vehicle bridge B road/bridge Upper Patrol Road SM washout contractor $ 6,000.00 retaining wall and rock C road/bridge LHC Patrol Road SM slipouts and slides,erosion contractor $ 25,000.00 improve drainage, regrade slides 12 Purisima Creek _ A road/bridge Purisima Creek Road SM heavily damaged with several slipouts into creek contractor $150,000.00 grading,drainage, rock fill, strengthen bridges B road/bridge Grabtown Bridge SM bank erosion, bridges partially fallen contractor $ 40,000.00 reconstruct footing, raise bridge, bank protection C rec'l facie Soda Gulch SM lots of slip out damage crew $ 1,500.00 reroute 23 Thornewood road/bridge Road to pond SM sinkhole crew 1 $ 1,500.00 1 rock and grade ..prelim.xls 4/3/98 Page 1 FEMA DR 1203 PRELIMINARY DAMAGE ASSESSMENT Site FEMA I Contractor # CAT DSR# Preserve and Location Cty Damage or Crew* Estimate Work Required *crew=materials 8labor SKYLINE ESTIMATES (continued) 2 El Corte de Madera A road/bridge Lawrence Creek Trail SM blocked culvert and slide near bridge crew $ 1,000.00 clear and open B road/bridge Methuselah Trail SM road slip out 1/2 mile below Manzanita contractor $ 10,000.00 reroute or retaining wall C road/bridge Methuselah Trail SM slipout at creek crossing crew $ 2,000.00 reroute D rec'I facil Virginia Mill Trail SM new trail section slipout near creek crew $ 2,500.00 reroute E rec'I facil Giant Salamander SM trail slipout near creek crew $ 1,500.00 reroute F road/bridge El Corte de Madera Creek Trail SM bridge footing undermined crew $ 1,000.00 reconstruct footing SKYLINE TOTAL $610,600.00 FOOTHILLS ESTIMATES 13 Rancho San Antonio A road/bridge Deer Hollow Farm Road SCL road washout.1 mile past Permit Lot crew $ 3,000.00 resurface road road/bridge Deer Hollow Farm Road SCL blocked culvert crew $ 2,000.00 install trash rack B road/bridge Ravensbury access SCL culvert blocked, road washout contractor $ 4,000.00 clear slides,trash rack,repair roadway C road/bridge High Meadow Road, PG&E SCL slide and culvert clearing contractor $ 6,300.00 slide and culvert clearing D rec'I facie Upper Wildcat Loop Trail SCL gabion damaged crew $ 5,000.00 replace gabion E rec'I facil Upper Wildcat Loop Trail SCL culvert washed out crew $ 5,000.00 replace/upgrade culvert 5 Fremont Older A road/bridge Toyon Trail SCL numerous slides,slipouts at 2 culverts crew $ 5,000.00 B road/bridge Bayview Trail SCL slides,slipout crew $ 5,000.00 C road/bridge Fern Trail SCL slides,culvert repairs needed crew $ 5,000,00 D road/bridge PG&E road from Canyon trail SCL 4 major slides,4 culverts damaged,3 large contractor $ 22,000.00 cost to date:backhoe and to Coyote Ridge slipouts labor: $2,578) E road/bridge Hayfield Road SCL slide, blocked culvert crew $ 2,000.00 F road/bridge Cora Older Trail SCL retaining wall failure,slipout crew $ 5,000.00 reroute trail 10 Picchetti Ranch rec'I facie Bear Meadow Trail SCL slipout crew $ 1,100.00 retaining wall 20 St.Joseph's Hill _ road/bridge Jones Road SCL slipout contractor $ 6,000.00 rock fill and grading 11 Pulgas Ridge rec'I facie Access Trail SM surface washed out crew $ 9,000.00 repair and resurface trail 18 Sierra Azul A road/bridge Woods Road SCL slipout crew $ 5,000,00 reroute ! FOOTHILL TOTAL $ 90,400.00 SKYLINE TOTAL PLUS FOOTHILL I TOTAL= IlZff,000.001 ..prelim.xls 4/3198 Page 2 I FEMA DR 1203 PRELIMINARY DAMAGE ASSESSMENT Skyline Staff Hours Spent Doing Storm Checks and Damage Protection:2/2/98-2/20/98 Patrol:47 days:376 hours @$26.49/hr $ 9,960.24 Crew: 82 days:656 hours @$23.28/hr $ 15,271.68 Supervisors: 16 days: 128 hrs @$31.38/hr $ 4,016.64 $ 29,248.56 SKYLINE TOTAL (say$30,000) Of this$29,248.56 assume 2/3 for debris clearance of which 2/3 San Mateo County: $ 13,333.00 of which 1/3 Santa Clara County: $ 6,667,00 and assume 1/3 for protective measures of which 2/3 San Mateo County: $ 6,667.00 of which 1/3 Santa Clara County: $ 3,333.00 Foothill Staff Hours Spent Doing Storm Checks and Damage Protection:2/2/98-2/20/98 _ 100 Ranger Hours: $ 2,640.00 FOOTHILLS TOTAL Of this$2,640 assume 2/3 for debris clearance of which 9%is San Mateo County: $ 160.00 of which 91%is Santa Clara County: $ 1,600.00 and assume 1/3 for protective measures of which 9%is San Mateo County: $ 80.00 of which 91%is Santa Clara County: $ 800.00 The following total numbers were submitted to FEMA for preliminary damage estimates on 2/20/98: Santa Clara County: Debris removal $ 8,261.00 Protective measures $ 4,133.00 Roads and bridges $112,300.00 Parks and rec'l facils(trails) $ 14,100.00 TOTAL $138,794.00 _ San Mateo County: Debris removal $ 13,493.00 _ Protective measures $ 6,747.00 Roads and bridges $540,100.00 Parks and reel facils $ 19,500.00 TOTAL $579,840.00 Santa Cruz County: Roads and bridges TOTAL $ 16,000.00 Note:These preliminary damage estimates were generated by David Sanguinetti, Patrick Congdon,John K. and Randy Anderson. ..prelim.)ds 4/3/98 Page 3 FEMA DR 1203 PRELIMINARY DAMAGE ASSESSMENT SUMMARY:Debris Removal&Protective Measures Skyline Staff Total: $ 30,000.00 Foothill Staff Total: $ 2,640.00 Total Estimate $ 32,640.00 SUMMARY:All Estimated Expenses Debris Removal and Protective Measures $ 32,640.00 Repair Projects(roads and bridges,recreational facilities) $701,000.00 Total Estimate $733,640.00 SUMMARY: In-house Projects Debris Removal and Protective Measures $ 32,640.00 Repairs to be done by crew $ 72,100.00 Total Estimate $104,740.00 times.85 for 15%materials and rentals equals Net In-house Labor Cost $ 89,029.00 SUMMARY:Net Out of Pocket Total Projected Expenses $733,640.00 minus: Net in-house labor cost $ 89,029.00 Net Estimate $644,611.00 ..prelim.)ds 4/3/98 Page 4 Welcom to Regional 00en Space San 101 Franclwo 92 San 02 Francisco Bay Oakland o-trl ZROI �n Ray San 14 San 11 Carlos Matcv 35 County edwood 101 Santa Clara Mid •" city County Regions O a 84 82 District 12 alo 21 Alto San lOSe 290 Woodsld'e 237 2 Mountain View az Santa Cruz e 36 O Sunnyvale �+ 15 R Cupertino �— San t9 Jose ,ui,c P 7 ,0 5 BS • 8A0 1e Saratoga Visit Your Regional Open Space Preserves R 85 Santa � MM01 t+ 17 ©© CruzSanta Preserves Acres Ili(� County Clara 1. Coal Creek 493 • • • • 41 County Ra Los 2 i Im Gatos > � 20 3. El Sereno 1,112 • • • U 4. S. Fremont Older 739 • • • • • • 35 7. Long Ridge I,551 • • 17 1R 8' 9. Monte Bello 2,758 • • • • • 0 1 2 3 4 5 Page Mill Area to. Scale in Miles 11. Pulgas Ridge 293 • • • • • 12. 4W - Midpeninsula Regional Open Space District preserves 13. Rancho San Antonio 2,135 • • • • •r • 14. 15. Russian Ridge 1,580 • • • • 0 M Major city,county,state&federal parks,open space 16 preserves,and publicly-owned watershed 17. Sierra Azul (uennedy-tkr■tdin s,31 t • • • •* and Cathedral Oak.Areaal Midpeninsula Regional Open Space District 18. 19. Skyline Ridge 1,612 • • • r • • • 2n. i�Mils���'rl.i i x 21. Stevens Creek 55 • • • • Shoreline Nar„re Sn,Ay Area 22. 1� 1',la�t .Ml`.k �424• • !I*R' Q tM r cA y! 23. Thnrnewnnd I+1 • • • • O To obtain a Visitor's Map for the entire District or for information on 24. 1r il�t+ 9! !':rt;ii3" '�'" '_ y , the preserves call the District office (415) 691-1200. Ample Parking L limiled Parking Q Very Limiled Parking .Kennedy-timekiln area only 4/26/96 Regional Open Sp_ --e s MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-45 Meeting 98-08 April 8 1998 AGENDA ITEM _5 AGENDA ITEM Approval of Revised Action Plan Process (former] Program Evaluation and Action Plan PP Y g� Process) GENERAL MANAGER'S RECOMMENDATION Approve the proposed revisions to the Program Evaluation and Action Plan Process for the Implementation of the District's Basic Policy. DISCUSSION At the Board Procedures Workshopin January, the Board discussed and approved in concept, �Y> PP a revised Action Plan Process. This process represents a revision to the District's existing Program Evaluation and Action Plan Process, adopted November 24, 1987 (see Report R-87- 172). The proposed Action Plan Process would consist of three annual Board review periods: 1. January: Review Preliminary Action Plan for the coming fiscal year rY m'Y g Y 2. March: Adopt Action Plan for the coming fiscal year 3. May: Evaluate Action Plan for the prior fiscal year (ending March 31) Thus, for a given fiscal year Action Plan, development would begin in the last quarter of the prior fiscal year (January); adoption would occur at the end of the prior fiscal year (March); and an evaluation of program components would be conducted during the first quarter of the succeeding fiscal year (May). An informal, mid-year progress report for the current fiscal year Action Plan would also be provided for the Board's information in October or November. The Board could consider adjustments to the Action Plan at any time during the fiscal year. Prepared by: Peggy Coats, Administrative Analyst Contact Person: L. Craig Britton, General Manager 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors Pate Siemens,Mary C.Davey,led Cyr,David T.Smernoff, Nonette Hanko, Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton Open Regional O S _•e g P � MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-47 Meeting 97-08 April 8, 1998 AGENDA ITEM 4 AGENDA ITEM Approval of 1998-1999 Position Classification and Compensation Plan that includes a one point (1%) cost of living adjustment for all General Manager Appointee Classifications effective April 1, 1998. GENERAL MANAGER'S RECOMMENDATION i r; l Approve the attached 1998-1999 Position Classification and Compensation Plan that includes a one point (1%) cost of living salary adjustment for all General Manager appointee classifications effective April 1, 1998. DISCUSSION At your meeting on March 25, 1998, you approved the adoption of the budget for fiscal year 1998-1999, which included a proposed one point (I%) cost of living salary adjustment for office, supervisory, and management staff, and the scheduled one point (1%) salary adjustment for employees represented by S.E.I.U. - Local 715. The attached Position Classification and Compensation Plan includes the one point salary adjustment for General Manager appointees. The one point salary adjustment is effective April 1, 1998. Prepared by: Deirdre Dolan, Administrative Services Manager Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org . Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton Midpeninsula Regional Open Space Dist ma Position Classification and Compensation Plan Effective 04/01/98 Classification Step Range Hourly Range Monthly Range Annual Range Receptionist 200._ 225. $11.91 _ $15.27 $2,064 _ $2,647 $24.773 _ $31,770 Administrative Clerk 204._ 229. $12.39_ $15.89 $2,148 _ $2,755 $25,779 _ $33,060 Farm Maintenance Worker 217._ 242. $14.11 _ $18.09 $2,445 _ $3,135 $29,339 _ $37,625 Open Space Technician 217._ 242. $14.11 _ $18.09 $2,445 _ $3,135 $29,339 _ $37,625 Secretary 218._ 243. $14.25_ $18.27 $2,469 _ $3,167 $29,632 _ $38,001 Lead Open Space Technician 222._ 247. $14.83_ $19.01 $2,570 _ $3,295 $30,835 _ $39,544 Public Affairs Assistant 225._ 250. $15.27_ $19.59 $2,647 _ $3,395 $31,770 _ $40,743 Planning Technician 225._ 250. $15.27_ $19.59 $2,647 _ $3,395 $31,770 _ $40,743 Real Property Assistant 225._ 250. $15.27_ $19.59 $2,647 _ $3,395 $31.770 _ $40,743 Office Manager/Secretary to General Manager 228._ 253. $15.74_ $20.18 $2,728 _ $3,498 $32,732 _ $41,977 Ranger 230._ 255. $16.05_ $20.59 $2,783 _ $3,568 $33,390 _ $42,821 Docent Coordinator 233._ 258. $16.54_ $21.21 $2,867 _ $3,677 $34,402 _ $44,118 Accounting Specialist 233._ 258. $16.54_ $21.21 $2.867 _ $3,677 $34,402 _ $44,118 Volunteer Coordinator 233._ 258. $16.54_ $21.21 $2,867 _ $3,677 $34,402 _ $44,118 Open Space Planner 1 240._ 265. $17.73_ $22.74 $3,074 _ $3,942 $36,884 _ $47,301 Equipment Mechanic Operator 240._ 265. $17.73_ $22.74 $3,074 _ $3,942 $36,884 _ $47,301 Administrative Assistant 246._ 271. $18.82_ $24.14 $3.263 _ $4,184 $39,153 _ $50,211 Supervising Construction&Maintenance Ranger 247._ 272. $19.01 _ $24.38 $3,295 _ $4,226 $39,544 _ $50,713 Supervising Patrol Ranger 247._ 272. $19.01 _ $24.38 $3,295 _ $4,226 $39,544 _ $50,713 Operations Analyst 255._ 280. $20.59- $26.40 $3,568 _ $4,576 $42,821 _ $54,915 Open Space Planner II 255._ 280. $20.59- $26.40 $3,568 _ $4,576 $42,821 _ $54,915 Resource Management Specialist 255._ 280. $20.59_ $26.40 $3,568 _ $4,576 $42,821 _ $54,915 Administrative Analyst 255._ 280. $20.59- $26.40 $3,568 _ $4,576 $42,821 _ $54,915 Support Services Suspervisor 255._ 280. $20.59- $26.40 $3,568 _ $4,576 $42,821 _ $54,915 Visitor services Supervisor 255._ 280. $20.59- $26.40 $3,568 _ $4,576 $42,821 _ $54,915 Area Superintendent 262._ 287. $22.07_ $28.31 $3,826 _ $4,906 $45,910 _ $58,876 Senior Management Specialist 265.- 290. $22.74- $29.16 $3,942 _ $5,055 $47,301 _ $60,660 Senior Planner 265.- 290. $22.74_ $29.16 $3,942 _ $5,055 $47,301 _ $60,660 Research Attorney 265.- 290. $22.74- $29.16 $3,942 _ $5,055 $47,301 _ $60,660 Real Property Representative 265.- 290. $22.74- $29.16 $3,942 _ $5,055 $47,301 _ $60,660 Public Affairs Manager* 278._ 303. $25.88_ $33.19 $4,486 _ $5,754 $53,833 _ $69,043 Administrative Services Manager * 278._ 303. $25.88_ $33.19 $4,486 _ $5,754 $53,833 _ $69,043 Land Acquisition Manager * 285._ 310. $27.75_ $35.59 $4,810 _ $6,170 $57,716 _ $74,036 Planning Manager* 285._ 310. $27.75_ $35.59 $4,810 _ $6,170 $57,716 _ $74,036 Operations Manager * 285._ 310. $27.75_ $35.59 $4,810 _ $6,170 $57,716 _ $74,036 •'Does not include Board appointees: General Manager,Legal Counsel,Controller `Range of three points to five points to be added to base salary as approved by the General Manager for Assistant General Manager assignment. The salary range for Seasonal Open Space Technicians Is$11.56 to$12.76 per hour with actual individual rate to be determined at time of hire. Range is 20 points below Open Space Technician range. Salary ranges determined on 40 hour per week basis. Regional Open Sp., --e 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-44 Meeting 98-08 April 8, 1998 AGENDA ITEM _6 AGENDA ITEM Resolution Approving Issuance of District Credit Cards GENERAL MANAGER'S RECOMMENDATION Approve the attached resolution approving the issuance of credit cards to specified managers and supervisors for District purchasing activity. DISCUSSION At your meeting of May 28, 1997, the Board approved Resolution 97-22, Authorizing the Issuance of District Credit Cards and Related Borrowing of Funds from Cupertino National Bank and Trust to specified District managers and supervisors. Employees authorized by this resolution to be issued a District credit card included the General Manager, the Public Affairs Manager, the Skyline Area Superintendent, the Operations Manager (and Acting Foothills Area Superintendent), the Support Services Supervisor and the District Legal Counsel. Employees are authorized to charge a maximum of two thousand dollars per persons, and only for authorized District expenditures. At the time the Resolution was passed, the positions of Administrative Services Manager and Foothills Area Superintendent were not included, due to temporary vacancies. Since both of these management or supervisory positions are permanently occupied they should be included on the list of specified positions that are authorized to be issued a District credit card. Prepared by: Peggy Coats, Administrative Analyst Contact Person: L. Craig Britton, General Manager 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org ` . Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE ISSUANCE OF DISTRICT CREDIT CARDS AND RELATED BORROWING OF FUNDS FROM CUPERTINO NATIONAL BANK AND TRUST WHEREAS, the Midpeninsula Regional Open Space District is organized and existing under and by virtue of the laws of the State of California, with its principal office at 330 Distel Circle, Los Altos, CA 94022, and is duly authorized to transact business in the State of California; and WHEREAS, the District currently holds several accounts and maintains in good standing a business relationship with the Mid-Peninsula Bank, whose affiliate is Cupertino National Bank and Trust ("Lender"); and WHEREAS, the Lender has agreed to issue to the District credit cards for use b .y authorized managers or supervisors in the employment of the District, at no cost; and WHEREAS, the District has authorized the General Manager, Operations Manager, Public Affairs Manager, Administrative Services Manager, Skyline Area Superintendent, Foothills Area Superintendent, Support Services Supervisor and Legal Counsel to be issued District credit cards; and WHEREAS, the issuance of these credit cards will enable the District to borrow from time to time from the Lender on such terms as may be agreed upon between the District and the Lender, such sum or sums of money as in their judgment should be borrowed, however, not exceeding at any one time the principal amount of sixteen thousand and 00/100 dollars ($16,000.00), or two thousand dollars and 00/100 dollars per authorized position, in addition to such sum or sums of money as may be currently borrowed by the District from the Lender; NOW, THEREFORE BE IT RESOLVED, that the Board of Directors of the Midpeninsula Regional Open Space District authorizes and agrees to the terms of the issuance by the Lender of credit cards to specified District employees. Claims No. 98-07 Meeting 98-08 Date:April 8. 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3894 375.00 Aaron's Septic Tank Service Sanitation Services 3895 100.00 Acme & Sons Sanitation Sanitation Services 3896 290.79 ADT Security Services Alarm Service 3897 101.40 Randy Anderson Vehicle Expense 3898 251.10 Artech Laminating Laminating Supplies 3899 5.80 A T & T Telephone Service 3900 301.04 Beck's Shoes, Inc. Uniform Boots 3901 2,947.00 Bruce Barton Pump Service, Inc. Enterprise Rental Pump Repairs 3902 17.71 Dick Bruhn Inc. Uniform Supplies 3903 990.50 Jane Buxten FEMA Project Assistance 3904 200.90 Cabala's Uniform Supplies 3905 54.50 California Water Service Company Water Service 3906 118.10 Carolina Biological Supply Company Nature Center Supplies 3907 278.58 Mark Casaretto Reimbursement--PRAC Expenses and Uniform Expense 3908 170.54 Cascade Fire Equipment Company Pumper Parts 3909 75.00 •1 Computer Service Experts, Inc. Computer Maintenance 3910 331.75 Continuing Education of the Bar Resource Documents 3911 45.00 Toni Corelli Docent Training 3912 469.68 Costco Wholesale Membership Membership and Field Supplies 3913 14,812.62 Cotton, Shires & Associates Shilling Lake Spillway Repair 3914 229.00 Cougar Couriers Express Mail 3915 200.00 County of Santa Clara Vector Control Wildlife Incident Seminar--J. Isaacs 3916 50.00 Mabel Crittenden Docent Training 3917 64.91 Lauren Crook Reimbursement--Software Supplies 3918 290.06 Dennis Danielson Reimbursement--Spotting Scope 3919 4,160.70 Deborah G. Mills-Design Concepts Graphic Design--Miscellaneous Projects 3920 2,007.50 Dillingham Associates Landscape Architectural Services 3921 159.35 FixturePronto Brochure Holders 3922 175,480.00 Flinn, Gray & Herterich Insurance Brokers Annual Insurance Premiums 3923 1,994.10 First Trust National Association Note Paying Agent Fees 3924 105.30 Matt Freeman Vehicle Expense 3925 688.96 Goodco Press, Inc. Printing Services 3926 101.90 Goodyear Auto Service Center Tires 3927 925.54 Grainger Storage Cabinet 3928 174.66 GTE Wireless Cellular Phone Service 3929 85.50 •2 Half Moon Bay Review Advertisement 3930 100.00 Phillip Hearin Reimbursement--EMT Tuition 3931 35.00 Ken Himes Docent Training 3932 118.18 Hyster Sales Company Equipment Battery 3933 850.00 •3 In Perfect Taste Catering Special Parks Forum--Catering Deposit 3934 671.15 Jeda Publications, Inc. Brochure Printing 3935 171.36 Jobs Available Recruitment Advertisement 3936 2,840.08 Tamara Kan Resource Management Consultant 3937 161.29 Matt Ken Reimbursement--Uniform Boots 3938 16.03 Kinko's Printing Services 3939 208.53 Lab Safety Supply, Inc. Field Equipment Page 1 Claims No. 98-07 Meeting 98-08 Date:April 8, 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3940 55.00 •4 Ladybug Couriers Express Mail Service 3941 29.45 L.C. Action Evidence Tags 3942 56.25 La Honda-Pescadero Unified School District Community Center Rental Fee 3943 187.97 Los Altos Garbage Company Dumpster Services 3944 703*47 Lucent Technologies Phone Maintenance Service 3945 296.81 Brian Malone Reimbursement-Uniform Supplies, Tuition & Training Expenses 3946 2,153.72 Julie McCullough Bridge, Restroorn & Map Consultant 3947 86.15 MCI Long Distance Phone Service 3948 60.83 MetroMobileCommunications Radio Repair and Service 3949 442.74 Meyer Appliance Commercial Washer-Ranger Station 3950 24.28 Minton's Lumber & Supply Field Supplies 3951 50,000.00 05 City of Mountain View Deer Hollow Farm Agreement 3952 80.92 Mountain View Garden Center Cement 3953 70.00 Roger Meyers Docent Training 3954 2,596.38 Navarone Mailing Services Spring Newsletter and Coastal Mailing 3955 41.39 News Duplicating Service News Footage Tapes 3956 63.90 Noble Ford Tractor, Inc. Tractor Part and Oil 3957 61.78 Northern Energy Fuel and Tank Rental 3958 115.09 Office Helper Office Supplies 3959 3,596.00 Overhead Door Company of Santa Clara Valley Garage Doors for Skyline Shop 3960 45.00 Sandra Overton Docent Training 3961 220.92 Pacific Bell Telephone Service 3962 106.68 Loro Paterson Reimbursement--Uniform Boots 3963 793.86 Peninsula Blueprint, Inc. Bluelines and Printing Services 3964 133.31 J.C. Pennys Uniform Supplies 3965 1,884.79 Pine Cone Lumber Co., Inc. Lumber 3966 189.98 PIP Printing Printing Services 3967 273.64 Pitney Bowes Credit Corp. Postage Meter and Machine Lease 3968 65.49 Porter Rents Inc. Equipment Rental-Board Meeting 3969 600.00 Portola Park Heights Property Owners Assoc. Road Dues 3970 12.87 Precision Engravers, Inc. Name Tag 3971 160.75 Recreational Equipment, Inc. Uniform Supplies 3972 235.00 Regents of the University of California Seminar-M. de Beauvieres 3973 173.09 *6 Repo Depo Tables-Annex 3974 420.00 ROMIC Environmental Technologies Corp. Haz Mat Disposal Service 3975 1,12e.9 Roy's Repair Service Vehicle Repair and Maintenance 2,795.74 3976 29:7.19 David Sanguinetti Reimbursement--Uniform & Film Expense 345.78 3977 609.18 San Jose Mercury News Recruitment Advertisement 3978 426.96 San Francisco Newspaper Agency Recruitment Advertisement 3979 37.00 Santa Clara Co. Dept. of Environmental Health Environmental Health Permit Fee 3980 1,953.89 Scribner Graphic Press Newsletter Printing 3981 165.53 Sears Small Tools 3982 2,630.14 S.G. Barber Construction, Inc. Electrical Contractor-Skyline Gate 3983 183.55 Shell Oil Fuel 3984 200.35 Silverado Avionics Inc. Radio Battery 3985 98.10 Skyline County Water District Water Service Page 2 Claims No. 98-07 Meeting 98-08 Date:April 8, 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 3986 155.85 Staples Office Supplies 3987 69.54 Stevens Creek Quarry, Inc. Drain Rock 3988 513.86 Summit Uniforms Uniforms 3989 906.59 Teater & Etc. Vision Map Graphics 3990 60.00 Terminix Pest Control Service 3991 683.00 •7 Tire Service by Wheel Works Tires 3992 755.04 Touchatt Trucking Concrete Delivery 3993 82.50 Turner & Mulcare Legal Services 3994 986.16 United Green Mark, Inc. Shovels 3995 393.00 Rich Voss Trucking, Inc. Trucking Expense--Road Repairs 3996 16,201.56 The Warner Group Operations Program Review Consultants 3997 168.61 Michael Williams Reimbursement--Vehicle & Meeting Costs 3998 600.00 Roberta Wolfe Recording Services 3999 68.87 The Workingman's Emporium Uniform Expense 4000 222.66 West Group Payment Center Legal Research—On-Line 4001R 137.50 Debra Thornley Caltrans Agreement Report Consultant 4002R 153.75 California Trails & Greenways Foundation Recognition Patches & T-Shirts 4003R 425.66 Petty Cash Local Meeting Expense, Office Supplies, Film & Developing and Field Supplies, *1 Urgent Check Issued March 31, 1998 •2 Urgent Check Issued April 2, 1998 •3 Urgent Check Issued April 1, 1998 •4 Urgent Check Issued March 30, 1998 *5 Urgent Check Issued March 25, 1998 •6 Urgent Check Issued March 30, 1998 •7 Urgent Check Issued March 27, 1998 Total 311,314.58 Page 3 Claims No. 98-07 Meeting 98-08 Date:April 8, 1998 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3894 375.00 Aaron's Septic Tank Service Sanitation Services 3895 100.00 Acme & Sons Sanitation Sanitation Services 3896 290.79 ADT Security Services Alarm Service 3897 101.40 Randy Anderson Vehicle Expense 3898 251.10 Artech Laminating Laminating Supplies 3899 5.80 A T & T Telephone Service 3900 301.04 Beck's Shoes, Inc. Uniform Boots 3901 2,947.00 Bruce Barton Pump Service, Inc. Enterprise Rental Pump Repairs 3902 17.71 Dick Bruhn Inc. Uniform Supplies 3903 990.50 Jane Buxten FEMA Project Assistance 3904 200.90 Cabela's Uniform Supplies 3905 54.50 California Water Service Company Water Service 3906 118.10 Carolina Biological Supply Company Nature Center Supplies 3907 278.58 Mark Casaretto Reimbursement--PRAC Expenses and Uniform Expense 3908 170.54 Cascade Fire Equipment Company Pumper Parts 3909 75.00 *1 Computer Service Experts, Inc. Computer Maintenance 3910 331.75 Continuing Education of the Bar Resource Documents 3911 45.00 Toni Corelli Docent Training 3912 469.68 Costco Wholesale Membership Membership and Field Supplies 3913 14,812.62 Cotton, Shires & Associates Shilling Lake Spillway Repair 3914 229.00 Cougar Couriers Express Mail 3915 200.00 County of Santa Clara Vector Control Wildlife Incident Seminar--J. Isaacs 3916 50.00 Mabel Crittenden Docent Training 3917 64.91 Lauren Crook Reimbursement--Software Supplies 3918 290.06 Dennis Danielson Reimbursement--Spotting Scope 3919 4,160.70 Deborah G. Mills-Design Concepts Graphic Design--Miscellaneous Projects 3920 2,007.50 Dillingham Associates Landscape Architectural Services 3921 159.35 FixturePronto Brochure Holders 3922 175,480.00 Flinn, Gray & Herterich Insurance Brokers Annual Insurance Premiums 3923 1,994.10 First Trust National Association Note Paying Agent Fees 3924 105.30 Matt Freeman Vehicle Expense 3925 688.96 Goodco Press, Inc. Printing Services 3926 101.90 Goodyear Auto Service Center Tires 3927 925.54 Grainger Storage Cabinet 3928 174.66 GTE Wireless Cellular Phone Service 3929 85.50 *2 Half Moon Bay Review Advertisement 3930 100.00 Phillip Hearin Reimbursement--EMT Tuition 3931 35.00 Ken Himes Docent Training 3932 118.18 Hyster Sales Company Equipment Battery 3933 850.00 *3 In Perfect Taste Catering Special Parks Forum--Catering Deposit 3934 671.15 Jeda Publications, Inc. Brochure Printing 3935 171.36 Jobs Available Recruitment Advertisement 3936 2,840.08 Tamara Kan Resource Management Consultant 3937 161.29 Matt Ken Reimbursement--Uniform Boots 3938 16.03 Kinko's Printing Services 3939 208.53 Lab Safety Supply, Inc. Field Equipment Page 1 Claims No. 98-07 Meeting 98-08 Date:April 8, 1998 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3940 55.00 •4 Ladybug Couriers Express Mail Service 3941 29.45 L.C. Action Evidence Tags 3942 56.25 La Honda-Pescadero Unified School District Community Center Rental Fee 3943 187.97 Los Altos Garbage Company Dumpster Services 3944 703.47 Lucent Technologies Phone Maintenance Service 3945 296.81 Brian Malone Reimbursement--Uniform Supplies, Tuition & Training Expenses 3946 2,153.72 Julie McCullough Bridge, Restroom & Map Consultant 3947 86.15 MCI Long Distance Phone Service 3948 60.83 MetroMobileCommunications Radio Repair and Service 3949 442.74 Meyer Appliance Commercial Washer-Ranger Station 3950 24.28 Minton's Lumber & Supply Field Supplies 3951 50,000.00 •5 City of Mountain View Deer Hollow Farm Agreement 3952 80.92 Mountain View Garden Center Cement 3953 70.00 Roger Meyers Docent Training 3954 2,596.38 Navarone Mailing Services Spring Newsletter and Coastal Mailing 3955 41.39 News Duplicating Service News Footage Tapes 3956 63.90 Noble Ford Tractor, Inc. Tractor Part and Oil 3957 61.78 Northern Energy Fuel and Tank Rental 3958 115.09 Office Helper Office Supplies 3959 3,596.00 Overhead Door Company of Santa Clara Valley Garage Doors for Skyline Shop 3960 45.00 Sandra Overton Docent Training 3961 220.92 Pacific Bell Telephone Service 3962 106.68 Loro Paterson Reimbursement--Uniform Boots 3963 793.86 Peninsula Blueprint, Inc. Bluelines and Printing Services 3964 133.31 J.C. Pennys Uniform Supplies 3965 1,884.79 Pine Cone Lumber Co., Inc. Lumber 3966 189.98 PIP Printing Printing Services 3967 273.64 Pitney Bowes Credit Corp. Postage Meter and Machine Lease 3968 65.49 Porter Rents Inc. Equipment Rental-Board Meeting 3969 600.00 Portola Park Heights Property Owners Assoc. Road Dues 3970 12.87 Precision Engravers, Inc. Name Tag 3971 160.75 Recreational Equipment, Inc. Uniform Supplies 3972 235.00 Regents of the University of California Seminar-M. de Beauvieres 3973 173.09 *6 Repo Depo Tables-Annex 3974 420.00 ROMIC Environmental Technologies Corp. Haz Mat Disposal Service 3975 1,120.98 Roy's Repair Service Vehicle Repair and Maintenance 3976 297.19 David Sanguinetti Reimbursement--Uniform & Film Expense 3977 609.18 San Jose Mercury News Recruitment Advertisement 3978 426.96 San Francisco Newspaper Agency Recruitment Advertisement 3979 37.00 Santa Clara Co. Dept. of Environmental Health Environmental Health Permit Fee 3980 1,953.89 Scribner Graphic Press Newsletter Printing 3981 165.53 Sears Small Tools 3982 2,630.14 S.G. Barber Construction, Inc. Electrical Contractor--Skyline Gate 3983 183.55 Shell Oil Fuel 3984 200.35 Silverado Avionics Inc. Radio Battery 3985 98.10 Skyline County Water District Water Service Page 2 Claims No. 98-07 Meeting 98-08 Date:April 8, 1998 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 3986 155.85 Staples Office Supplies 3987 69.54 Stevens Creek Quarry, Inc. Drain Rock 3988 513.86 Summit Uniforms Uniforms 3989 906-59 Teater & Etc. Vision Map Graphics 3990 60.00 Terminix Pest Control Service 3991 683.00 *7 Tire Service by Wheel Works Tires 3992 755.04 Touchatt Trucking Concrete Delivery 3993 82.50 Turner & Mulcare Legal Services 3994 986.16 United Green Mark, Inc. Shovels 3995 393.00 Rich Voss Trucking, Inc. Trucking Expense--Road Repairs 3996 16,201.56 The Warner Group Operations Program Review Consultants 3997 168.61 Michael Williams Reimbursement--Vehicle & Meeting Costs 3998 600.00 Roberta Wolfe Recording Services 3999 68.87 The Workingman's Emporium Uniform Expense 4000 222.66 West Group Payment Center Legal Research--On-Line *1 Urgent Check Issued March 31, 1998 *2 Urgent Check Issued April 2, 1998 *3 Urgent Check Issued April 1, 1998 *4 Urgent Check Issued March 30, 1998 *5 Urgent Check Issued March 25, 1998 *6 Urgent Check Issued March 30, 1998 *7 Urgent Check Issued March 27, 1998 Total 309,453.73 Page 3 Claims No. 98-07 Meeting 98-03 Date:April 8, 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3940 55.00 *4 Ladybug Couriers Express Mail Service 3941 29.45 L.C. Action Evidence Tags 3942 56.25 La Honda-Pescadero Unified School District Community Center Rental Fee 3943 187.97 Los Altos Garbage Company Dumpster Services 3944 703.47 Lucent Technologies Phone Maintenance Service 3945 296.81 Brian Malone Reimbursement-Uniform Supplies, Tuition & Training Expenses 3946 2,153.72 Julie McCullough Bridge, Restroom & Map Consultant 3947 86.15 MCI Long Distance Phone Service 3948 60.83 MetroMobileCommunications Radio Repair and Service 3949 442.74 Meyer Appliance Commercial Washer-Ranger Station 3950 24.28 Minton's Lumber & Supply Field Supplies 3951 50,000.00 *5 City of Mountain View Deer Hollow Farm Agreement 3952 80.92 Mountain View Garden Center Cement 3953 70.00 Roger Meyers Docent Training 3954 2,596.38 Navarone Mailing Services Spring Newsletter and Coastal Mailing 3955 41.39 News Duplicating Service News Footage Tapes 3956 63.90 Noble Ford Tractor, Inc. Tractor Part and Oil 3957 61.78 Northern Energy Fuel and Tank Rental 3958 115.09 Office Helper Office Supplies 3959 3,596.00 Overhead Door Company of Santa Clara Valley Garage Doors for Skyline Shop 3960 45.00 Sandra Overton Docent Training 3961 220.92 Pacific Bell Telephone Service 3962 106.68 Loro Paterson Reimbursement-Uniform Boots 3963 793.86 Peninsula Blueprint, Inc. Bluelines and Printing Services 3964 133.31 J.C. Pennys Uniform Supplies 3965 1,884.79 Pine Cone Lumber Co., Inc. Lumber 3966 189.98 PIP Printing Printing Services 3967 273.64 Pitney Bowes Credit Corp. Postage Meter and Machine Lease 3968 65.49 Porter Rents Inc. Equipment Rental-Board Meeting 3969 600.00 Portola Park Heights Property Owners Assoc. Road Dues 3970 12.87 Precision Engravers, Inc. Name Tag 3971 160.75 Recreational Equipment, Inc. Uniform Supplies 3972 235.00 Regents of the University of Califomia Seminar-M. de Beauvieres 3973 173.09 *6 Repo Depo Tables-Annex 3974 420.00 ROMIC Environmental Technologies Corp. Haz Mat Disposal Service 3975 11,120.9 Roy's Repair Service Vehicle Repair and Maintenance 2,795.74 4. 3976 297.10 David Sanguinetti Reimbursement--Uniform & Film Expen 345.78 3977 609.18 San Jose Mercury News Recruitment Advertisement 3978 426.96 San Francisco Newspaper Agency Recruitment Advertisement 3979 37.00 Santa Clara Co. Dept. of Environmental Health Environmental Health Permit Fee 3980 1,953.89 Scribner Graphic Press Niwlletter Printing 3981 165.53 Sears Small Tools 3982 2,630.14 S.G. Barber Construction, Inc. Electrical Contractor--Skyline Gate 3983 183.55 Shell Oil Fuel 3984 200.35 Silverado Avionics Inc. Radio Battery 3985 98.10 Skyline County Water District Water Service Page 2 Claims No. 98-0f Meeting 98-08 Date:April 8, 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 3986 155.85 Staples Office Supplies 3987 69.54 Stevens Creek Quarry, Inc. Drain Rock 3988 513.86 Summit Uniforms Uniforms 3989 906.59 Teater & Etc. Vision Map Graphics 3990 60.00 Terminix Pest Control Service 3991 683.00 *7 Tire Service by Wheel Works rites 3992 755.04 Touchatt Trucking Concrete Delivery 3993 82.50 Turner & Mulcare Legal Services 3994 986.16 United Green Mark, Inc. Shovels 3995 393.00 Rich Voss Trucking, Inc. Trucking Expense—Road Repairs 3996 16,201.56 The Warner Group Operations Program Review Consultant 3997 168.61 Michael Williams Co:Reimbursement—Vehicle & Meeting C 3998 600.00 Roberta Wolfe Recording Services 3999 68.87 The Workingman's Emporium Uniform Expense 4000 222.66 West Group Payment Center Legal Research—On-Line 4001 R 137.50 Debra Thomley Caltrans Agreement Report Consultant 4002R 153.75 California Trails & Greenways Foundation Recognition Patches & T-Shirts 4003R 425.66 Petty Cash Local Meeting Expense, Office Supplies Film & Developing and Field Supplies, *1 Urgent Check Issued March 31, 1998 4" *2 Urgent Check Issued April 2, 1998 *3 Urgent Check Issued April 1, 1998 *4 Urgent Check Issued March 30, 1998 *5 Urgent Check Issued March 25, 1998 *6 Urgent Check Issued March 30, 1998 *7 Urgent Check Issued March 27, 1998 Total 311,314.58 Page 3 Claims No. 98-07 Meeting 98-08 Date:April 8, 199 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3894 375.00 Aaron's Septic Tank Service Sanitation Services 3895 100.00 Acme & Sons Sanitation Sanitation Services 3896 290.79 ADT Security Services Alarm Service 3897 101.40 Randy Anderson Vehicle Expense 3898 251.10 Artech Laminating Laminating Supplies 3899 5.80 A T & T Telephone Service 3900 301.04 Beck's Shoes, Inc. Uniform Boots 3901 2,947.00 Bruce Barton Pump Service, Inc. Enterprise Rental Pump Repairs 3902 17.71 Dick Bruhn Inc. Uniform Supplies 3903 990.50 Jane Buxten FEMA Project Assistance 3904 200.90 Cabela's Uniform Supplies 3905 54.50 California Water Service Company Water Service 3906 118.10 Carolina Biological Supply Company Nature Center Supplies 3907 278.58 Mark Casaretto Reimbursement-PRAC Expenses and Uniform Expense 3908 170.54 Cascade Fire Equipment Company Pumper Parts 3909 75.00 '1 Computer Sl3rvice Experts, Inc. Computer Maintenance 3910 331.75 Continuing Education of the Bar Resource Documents 3911 45.00 Toni Corelli Docent Training 3912 469.68 Costco Wholesale Membership Membership and Feld Supplies 3913 14,812.62 Cotton, Shires & Associates Shilling Lake Spillway Repair 3914 229.00 Cougar Couriers Express Mail 3915 200.00 County of Santa Clara Vector Control Wildlife Incident Seminar-J. Isaacs 3916 50.00 Mabel Crittenden Docent Training 3917 64.91 Lauren Crook Reimbursement-Software Supplies 3918 290.06 Dennis Danielson Reimbursement-Spotting Scope 3919 4,160.70 Deborah G. Mills-Design Concepts Graphic Design-Miscellaneous Project; 3920 2,007.50 Dillingham Associates Landscape Architectural Services 3921 159.35 FixturePronto Brochure Holders 3922 175,480.00 Flinn, Gray & Herterich Insurance Brokers Annual Insurance Premiums 3923 1,994.10 First Trust National Association Note Paying Agent Fees 3924 105.30 Matt Freeman Vehicle Expense 3925 688.96 Goodco Press, Inc. Printing Services 3926 101.90 Goodyear Auto Service Cenfei Tires 3927 925.54 Grainger Storage Cabinet 3928 174.66 GTE Wireless Cellular Phone Service 3929 85.50 ''2 Half Moon Bay Review Advertisement 3930 100.00 Phillip Hearin Reimbursement-EMT Tuition 3931 35.00 Ken Himes Docent Training 3932 118.18 Hyster Sales Company Equipment Battery 3933 850.00 '3 In Perfect Taste Catering Special Parks Forum-Catering Deposit 3934 671.15 Jpda Publications, Inc. Brochure Printing 3935 171.36 Jobs Available Recruitment Advertisement 3936 2,840.08 Tamara Kan Resource Management Consultant 3937 161.29 Matt Ken Reimbursement-Uniform Boots 3938 16.03 Kinko's Printing Services 3939 208.53 Lab Safety Supply, Inc. Field Equipment Page 1 �. I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors f FROM: C. Britton, General Manager DATE: April 3 1998 SUBJECT: FYI 330 Distel Circle # Los Altos, CA 94022-1404 * Phone:650-691-1200 FAX: 650-691-0485 - E-mail: mrosd@openspace.org * Web site:www.openspace.org Board of Directors:Pete Siemens,ns,Mar r David T.5mernoff,Nonette Nanko Betsy Crowder,y C. Dave_w y,led C , , ,y Kenneth C. Nitz_ • General Manager:L.Craig Britton Regional Open SAce 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 3 1998 Honorable Tom Huening Chair, San Mateo County Board of Supervisors 401 Marshall Street Redwood City, CA 94063 Dear Supervisor Huening: The Midpeninsula Regional Open Space District is scheduled to make a short presentation to the San Mateo County Board of Supervisors on April 14, 1998. The intended purpose of this presentation, as noted in our letters of December 15, 1997 and February 12, 1998 (copies enclosed), was to present an overview of the District's Regional Open Space Study. This long-range planning tool illustrates a concept of what may be desirable as the future, or"ultimate" greenbelt on the midpeninsula, and will be a tool for ongoing study and discussion by the District and other agencies. This Study does not, and was never intended to, include any aspect of a possible District expansion to the San Mateo County coast. That is an entirely separate issue, and one which is premature to formally bring to your Board at this time, as the District directors have made no final decisions in this matter. Unfortunately, when this item was first agendized for your April 14 meeting it was somehow misconstrued to be a presentation on the District's current research into the feasibility of expanding its jurisdiction to include the coast. That is not the case, and apparently the agenda item title has now been re-worded to reflect its intended purpose. Due to this unfortunate oversight, some publicity has been generated to the effect that the District will indeed be making a presentation to your Board on the feasibility of expansion to the coast. There may be some members of the public in attendance who will want to discuss this issue, when in fact the only issue we requested to be agendized was the Regional Open Space Study. In light of this apparent misunderstanding we will be prepared to answer questions regarding the District's research into coastal preservation efforts. However, we do not have a formal presentation on that issue. Please understand that the District Board has made no decisions as to the desirability, feasibility, or even the likelihood of a District expansion. We have merely responded to requests from the Half Moon Bay City Council, the MidCoast Community Council, the Pescadero Municipal Advisory Council, and the Coastal Alliance to look into how a preservation effort on the coast might take place. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 FAX:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton April 3, 1998 Honorable Tom Huening Page -2- Two community information meetings have been scheduled on the coast to gather public input on this question: April 16 at Pescadero School, 620 North Street, in Pescadero, and April 30 at the Ted Adcock Community/Senior Center, 535 Kelly Avenue, in Half Moon Bay. Both meetings begin at 7:30 p.m. In addition, a District Board workshop will take place on May 20 at 6:00 p.m. at the District office in Los Altos to further define the issues. Thank you for your attention and understanding. We would still like to outline the District's Regional Open Space Study before your Board on April 14. Hopefully, that short presentation can take place after any questions about the feasibility of a coastal expansion are addressed. Sincerely, Betsy Crowder, President Board of Directors LCB/mcs cc: MROSD Board of Directors San Mateo County Board of Supervisors San Mateo County Manager John Maltbie Christiann Keith, Coast Views Magazine Carole Rafferty, San Jose Mercury News Marshall Wilson, San Francisco Chronicle Mark Adams, San Mateo County Times Stett Holbrook, Half Moon Bay Review Regional Open S ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 31, 1998 Acting Sergeant Sonny Talamantes Shift Supervisor Mountain View Police Department 1000 Villa Street Mountain View, CA 94039 Dear Acting Sergeant Talamantes: I'd like to express my sincere gratitude, and that of the staff and Board of the Midpeninsula Regional Open Space District, for your cooperation during the District's March 18 public hearing at the Mountain View Community Center. Your flexibility and response to our late requests contributed greatly to the smooth running of the hearing. The subject matter of the hearing is, as you know, a very controversial issue and your cooperation with the hundreds of cars in the area helped to minimize neighborhood disruption and disgruntled attendees. Again, thank you for your high level of professionalism and quick response to our last-minute request for assistance. Si erely, L. Craig ritton General Manager LCB/mcs cc: MROSD Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 FAX:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton Regional Open S. ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 31, 1998 Mr. David Muela, Director Mountain View Department of Parks and Recreation 500 Castro Street Mountain View, CA 94039 Dear Mr. Mucla: I'd like to express my sincere gratitude, and that of the staff and Board of the Midpeninsula Regional Open Space District, for your cooperation during the District's March 18 public hearing at the Mountain View Community Center. Your and your staff s flexibility and willingness to help in any way possible was the key to the hearing's smooth operation. The subject matter of the hearing is, as you know, a very controversial issue and your cooperation in arranging for use of the facility was the primary factor in making sure we could accommodate the many attendees. We would be happy to reimburse the City of Mountain View for any extra expenses incurred because of the late-night use of the community center. Again, thank you for your help in this matter. Please express our gratitude to the staff involved, especially Susan Diatti, for their high level of professionalism and very cooperative attitude. As a small token of our appreciation, I'm enclosing four of our limited-edition 25th Anniversary hats for you, Susan, and others as you deem appropriate. Si n erely, L. Craig Britton General Manager LCB/mcs cc: MROSD Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 FAX:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org T• Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton