The URL can be used to link to this page

Home My Public Portal About88-040 (03-15-88)RESOLUTION N0. 88-40 ~' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING GUIDELINES FOR THE SOLICITATION, EVALUATION AND SELECTION OF PUBLIC SERVICE PROJECTS FOR FUNDING UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WHEREAS, the City of entitlement of CDBG funds fron Urban Development (HUD) for the which provide decent housing, a expanding economic opportunities, and moderate income; and Lynwood receives an annual the Department of Housing and purpose of funding activities suitable living environment and principally for persons of low WHEREAS, said activities also include the provision of public services which are directed toward improving the communities public services and facilities, including but not limited to those concerned with employment, crime prevention, child care, health, drug abuse, education, energy conservation, welfare or recreational needs; and WHEREAS, the Council may, at its descretion, allow outside agencies to compete for funding to provide public services to the community; and WHEREAS, City staff has prepared guidelines for the solicitation, evaluation and selection of project proposals from outside agencies; and WHEREAS, said guidelines have been reviewed and approved by the Housing and Community Development Advisory Board for recommendation to City Council. NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, determine, order and resolve as follows: SECTION 1. The attacched guidelines for the solicitation, evaluation and selection of public service projects is hereby approved. PASSED, APPROVED and ADOPTED this 15th day of March 1988. ATTEST: l:~l`7~~,ea~ ANDREA L. HOOPER, City erk City of Lynwood PAUL H. RICHARDS, II, Mayor City of Lynwood APPROVED AS TO CONTENT: i~~ °V'I~EN E L. MAS, Dir ctor Community Development Department STATE OF CALIFORNIA ) ss. COUNTY OF LOS ANGF,I.,ES ) I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of said City at a regular meeting thereof held in the City Hall of said City on the 15th day of March 1988, and passed by the following vote: AYES: COUNCILMEMBER HEINE, HENNING, MORRIS, RICHARDS NOF,S: COUNCILMEMBER lUELLS ABSENT: NONE _c~_ ~, j~t'~~~~ City Cler<, City o Lynwoo SPATE OF CALIFORNIA ) ss. COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. 88-40 on file in my office and that said resolution caas adopted on the date and by the vote therein stated. Dated this 18th day of March lggg I 1 I ~~ 1 City Clerk 4) provide either a new service, or a quantifiable increase in the level of services currently provided by the City; 5) Comply with terms and conditions of Executive Order 11146, titled "Equal Employment Opportunity" as amended by Executive Order 11375; Title VI of the Civil Rights Act of 1964, and Section 3 of the Housing and Community Development Act of 1974; 6) provide assurance that the proposed activity will benefit a majority (518) of low and moderate income persons residing in the City of Lynwood, and 7) have its principal residence in the State of California. What We Do Not Fund The following may not be funded within the CDBG Public Service Grant Program. - Projects that are part of the curricula of school and universities; - Out of State travel or activities; - Programs not accessible to the public; - Purchase of equipment, land, buildings or construction (Capital expenditures) - Hospitality or food costs; - Trusts, endowment funds; - Projects with religious or secterian purposes; 1 - Expenses incurred before the starting date of the Contract. III. Factors for Award Points The proposals will reviewed and ranked based on the following point system: Points 20 1. Extent to which issues are addressed. 10 2. Extent to which project can be expected to have a sucessful impact upon issues that proposal addresses, including degree which program budget can be substained beyond period of funding. 10 3. Extent to which proposed project includes the Imo` participation of variety of community resources that can aid in the implementation of the l project. 10 4. Extent to which applicant's proposal includes participation of other eligible jurisdictions. 10 5. Agency's overall capabilities, experience and demonstrated ability to develop, establish, coordinate and manage specialized projects. -2- A GUIDE TO CDBG PUBLIC SERVICE PROJECT FUNDING AWARDS TO SUB RECIPIENTS Purpose and Scope Title I of the Housing and Community Development Act of 1974 established the Community Development Block Grant (CDBG) Program whose primary objective is to assist in the ~ development of viable urban communities by providing decent housing, a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. The CDBG program is administrated by the United States Department of Housing and Urban Development (HUD) which allocates CDBG entitlement funds to units of general local governments (counties and cities) and to States for use in non-entitlement areas. The City of Lynwood qualifies as an entitlement grantee and is awarded CDBG funds according to a formula based on poverty, population growth lag, and overcrowded housing conditions. The City utilizes these funds locally to meet the primary objectives of the CDBG program. Entitlement grantees are allowed to spend up to 158 of its annual grant award (approximately $1 million for Lynwood) to provide public service activities which are directed toward improving the City's public services and facilities, including but not limited to those concerned with ,~ unemployment, crime prevention, child care, health, drug abuse, education, ener conservation, welfare, or recreational needs. Housing and Community Development Advisory Board (HCDAB) The HCDAB was appointed by City Council to serve as a mechanism to facilitate community participation in decisions regarding the use of CDBG funds. The HCDAB's mandate, of course, is to recommend to City Council those activities which provide maximum benefit to the community while complying with the CDBG program's primary objectives. As an entitlement grantee, the City of Lynwood may grant CDBG funds to eligible sub recipients capable of providing necessary services to the community. The HCDAB will review funding requests during one of its regular monthly meetings. Meetings are held on the first Wednesday of each month at 7:00 p.m. in the City Hall Council Chambers, 11330 Bullis Road, Lynwood, California. II. Eligibility Criteria In order to apply for CDBG funds for public service projects, the recipient organization must: 1) be a non-profit organization as defined under Section 501(c)(3) of the Internal Revenue Code; 2) have been in existence at least 2 years prior to the time of application; 3) have formal approval of its Board of Directors to submit the application; -1- 3) Board list with qualifications 4) Staff list with qualifications 5) 3 letters of support 6) Financial Statements from most recently completed operating year 7) By-Laws and Articles of Incorporation 8) Complete current Budget ~' Proponents will be required to attend an oral interview conducted by the HCDAB. Selected proponents may be required i to make a presentation to the City Council for final approval of proposal. Any questions concerning this request for funding proposals should be addressed to Arthur N. Waller, Housing and Community Development Coordinator, by calling (213) 603- 0220, extension 294. -4- Points 10 6. Experience and qualifications of the proposed project director and other key personnel for the project. If new personnel are to be used, provide a description of the process and criteria for the selection of such personnel, including subcontractors and consultants. Where project-related duties will not be the responsibility of key personnel, applicant should include the percentage of time each person will spend on the project. 10 7. Adequacy and clarity of proposed procedures to be used by the applicant for coordinating and monitoring project activities to ensure timely completion; reasonableness of estimated timetable for implementation and completion of projects. 10 8. Degree to performance timely and within last 10 9. Extend to represented which applicants most recent past in other projects demonstrates quality completion. (Projects two years) which racial/ethnic minorities are on project staff. Cost will be the deciding factor when proposals ranked under above factors are considered acceptable, fall within a competetive range, and are substantially equal. Furthermore, an applicant's proposal may not be funded when costs are determined to be unrealistically low or unreasonably high. IV. How Awards Are Determined Projects ultimately recommended for funding must be very carefully selected to ensure that the community receives the best services available. To facilitate the selection process, the HCDAB will adhere strictly to the above criteria. Board members will evaluate each proposal and rank each applicant on a priority scale for available funding. Dollar amounts are determined at the later time by computing the applicant's amount of request against a rate which varies according to priority level. Applicants at the firsst priority level (rank) receive the highest possible percentage of their request, applicants at the second level receive a lesser percentage, and so on, until available funding is exhausted. V. Incomplete Applications Please submit your applications complete in all particulars on or before deadline. Failure to provide a complete and well ordered application may reflect poorly on the managerial competence of your organization. Contact City staff well in advance of the deadline with any questions regarding the particular requirements for your application. Applications submitted after the deadline will be rejected. VI. Supplemental Materials In addition to the project proposal, the applicant must provide the following: 1) a narrative statement showing how proposal addresses each factor for award 2) 501(c)(3) letter from IRS -3- BUDGET OF PROPOSED PROJECT Information requested below relates to budget information for the project only. Overall organizational financial statements should be submitted as an attachment. ( CITY SHARE OF ORGANIZATION PROJECT TOTAL BUDGET SHARE TOTAL BUDGET I. PERSONNEL COSTS A. Salaries & Wages B. Fringe Benefits C. Consultant and Contractual Services II. NON-PERSONNEL COSTS A. Space B. Equipment r C. Other (Describe) Indicate in the space below the source and amount of your matching funds (eg. earned income, private contribution, other grants, etc.). Page 2 of 2 CITY OF LYNWOOD CDBG PUBLIC SERVICE PROJECT FUNDING APPLICATION NAME OF ORGANIZATION IRS I.D. ADDRESS PHONE DAY ( ) EVE. ( ) AMOUNT REQUESTED $ PROJECT DESCRIPTION HISTORY AND PURPOSE OF ORGANIZATION Estimated number of low and moderate income persons to benefit from this activity Total number of persons expected to benefit from this activity Certification 1 1 I certify that the information contained in this document is true and correct to the best of my knowledge. AUTHORIZING OFFICIAL OF ~1 APPLICANT ORGANIZATION TYPED NAME TITLE SIGNATURE DATE J PROJECT DIRECTOR TYPED NAME TITLE SIGNATURE DATE Page 1 of 2