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Home My Public Portal About1958-1959 AuditC I T Y OF MOAB MOAB . UTAH REPORT ON EXAMINATION December 31, 1959 12 MonLh5 EndFtd December 31, 1959 I NDEX Accountant's Report Page 1 Combined Balance Sheets, December 31, 1959 Assets 5 Liabilities, Reserves, & Surplus 6 General Fund, Year Ended December 31, 1959 Revenues & Expenditures Special Assessment Funds, Year Ended December 31, 1959 Cash Receipts & Disbursements Bond Redemption & Interest Fund, Year Ended December 31, 1959 Revenues & Expenditures 12 13 Bond z Construction Fund, Year Ended December 31, 1959 Case Receipts & Disbursements 14 Public Utility Fund, Year Ended December 31, 1959 income & Expense 15 Bond & Interest Maturities Ail Funds 16 LIT 1 r7 E'. .,.\Fru_D C MLJF,_LL='7 E. J. CLAUS CERTIFIED PUBLIC. ACCCLINFANT FCST LIFF,Dr. r+L❑,� ALPINE 3-Sla1 MOAB, UTA.H April 27, 1960 Honorable Mayor and City Council City of Moab Moab, Utah Gentlemen: M EFIF1Eri ❑F AMERICAN INSTITUTE C]F ACCIJUNTANTS 1 have examined the Balance Sheets of the Municipal Funds of the City of Moab as of December 31, 1959, and the related statements of Revenues and Expenditures, Receipts and Disbursements or Income and Expense for the year then ended. The examination was made in accordance with generally accepted auditing standards and accordingly included such tests of the accounting records and such other auditing procedures as were considered necessary in the circumstances. ORGANIZATION & OFFICIALS The City of Moab, Grand County, Utah, is a city of the third class with the Mayor - Council type of Government. As of December 31, 1959, the City Officials were as follows: Mayor: City Council: City Administrator: City Attorney: City Judge: City Treasurer: K. E. McDougald Richard S. Parsons, Dr. Paul R. Mayberry, G. R. McKee, E. E. Drake, and Edd E. Provonsha Darrell Reardon Robert H. Ruggeri William R. McConkie H. W. Baisley SCOPE OF WORK PERFORMED CASH Cash in banks, aggregating $36,379 at December 31, 1959, was verified by reconciling the amounts confirmed directly to us by the depositories. ACCOUNTS Water and Sewer accounts receivable were tested by negative RECEIVABLE confirmations on May 31, and December 31, 1959. Tests were also made of the details shown on the city records. Page 1 INVENTORY The inventory, as taken by the city employees as of Jan- uary 2, ie60, was test counted, and the prices, exten- sions and footle gs checked. INVESTMENTS Investments in United States Obligations are held by the trust departments of various banks as agents for the City and were confirmed to us by the banks involved. OTHER ASSETS All other assets were reviewed by us with responsible City Officials. LIABILITIES The liabilities were not confirmed by correspondence with creditors, but by test comparisons with vendors' statements during subsequent periods. Other liabilities were reviewed, examined, and reconciled from their inception to the date of this report. SUMMARY The examination was directed primarily to a verification of the Balance Sheets of the various funds as of December 31, lyr`, to a general review of the results of operations for the year then ended and the application of the Utah Uniform Accounting System. Although the examination did not extend to a detailed check of all cash and other bookkeeping entries through the year, numerous documents and entries were scrutinized by us in connection therewith. To the extent that such doeume_ets and entries were examined, and based on information and explanations obtained From City Officials and employees, the accounts were found to be ie order-. It should be understood that since the exam- ination, while extensive as to detail, did not comprise a complete check of all cash and other transactions throughout the year, and would not necessarily disclose irresularities, should any exist. COMMENTS GENERAL The State of Utah enacted a p% SAles Tax Option Law, ef- FUND festive July 1, 1959, the proceeds of which are paid to the cities adopting the law. In adopting the law, the City of Moeb reduced its Gross Business Licence Tax from 1°I, to I%, In 1959, oeiy the portion of the State -collected tax applicable to the third quarter of 1959, $12,912, was received. In 1957, the City acquired certain property primarily for the water rights. In i959, the net investment in this property by the General Fund of Sii,953 was transfered to the Public Utility Fund. A new 1,000,000 gallon storage tank for the Public Utility Fund was coestrected in 195y, with the proceeds of a $200,000 General Obligation Bond Series. The funds remaining, $19,273, after completion of the tank and the payment of the July 1, 195ce interest of $4,000 were transfered from the Bond and Construction Fund to the General Fund, The tank was transfered to the Public Utility Fund, Page 2 With the exception of the above three items of revenue which were not budgeted for 1959, the balance of the revenues were short of the budget estimates in the total amount of $14,225, only a portion of which could have been made up by the Gross Business License, had the rate remained at 10 . The total General Fund expenditures overall were in excess of the budget by $1,632. However, a required transfer to the Bond Redemption and Inter- est Fund of $2,295 was not provided for in the budget and had it not been for this item, the total expenditures would not have exceeded the budget. Of the various City Departments, only the Streets and Highways Department and the Swimming Pool materially exceeded their budget. The deficitsiin these funds were primarily made up by a reduction in expenditures for the Administrative Department, Of the larger City Departments the Police Department most efficiently budgeted its expenditures during 1959. SPECIAL A new Curb and Gutter district was created in 1959, and, ASSESSMENT pending the sale of the bonds for this district, the Gen - FUNDS eras Fund loaned $6,000 to cover the initial expenditures. BOND Revenues to cover the required expenditures of this fund REDEMPTION from property taxes are inadequate, and insofar as the INTEREST bonds involved are a General Obligation of the City, it FUND- was necessary to {Waite up the deficit from the General Fund, This deficit will continue into 1960, but has been budgeted. PUBLIC UTILITY FUND This fund is the subject of a separate report as of May 31, and the twelve months then ended, OTHER During the course of the year, the method of handling the expenditures for employee benefits (i.e, F.I.C.A., hospitalization insurance, etc.) was changed, A separate fund was set to handle the charges, the Trust & Agency Fend, and the charges pertain- ing to the General Fund were allocated among the various departments as contra to being charged in their entirety to the Administrative Department as was done in 1958 and prior. In reviewing the City of Moab's ordinances as pertain to financial matters, the revenue bond ordinances all contain the Following requirement which must be enforced by the City; "That all bills for water or sewer services, or both, served by or through the Municipal Water and Sewer System shall be rendered month- ly by one billing at the established rates in advance to be due and payable the fir$t day of each and every month. Bilis rendered for water and sewer services must be paid at the same time for both of said services. In the event said bills are not paid in full within thirty days after becoming due and payable, water service shall be Page 3 immediately discontinued," - Ordinance 7$-56 Section 16:C. Very tru�y yours, E. J. Claus Wtified Public Accountant Page 4 CITY OF MOAB Grand County, Utah ASSETS CASH ON HAND & IN BANKS ACCOUNTS RECEIVABLE Water & Sewer Interest Special Assessments Dui: From Other Funds Due From Other Governmental Units INVENTORIES INVESTMENTS AMOUNT TO BE P_RO_V_I DED FOR FUTURE BOND & INTEREST RETIREMENT FIXED ASSETS Land Buildings & Structures Improvements Other Than Buildings & Structures Machinery & Equipment Automobiles & Trucks Office Furniture & Equipment Work in Process Accumulated Depreciation TOTAL ASSETS COMBINED BALANCE SHEETS AL Funds - December 31, i959 SPECIAL BC'T:D GENERAL IMDPOVE` ENT SPECIAL PEDEmFl iON TRUST £ '"!nLI C GENERAL BONDED GENERAL GUARANTY A` 3E.SSMENT & INTEREST AGENCY 071 _ I TY FIXED DEBT & TOTAL FUND FUND FUNDS FOND F�!vD FUND ASSES INTEREST e: 4/.484 S 4,655 S 7,I4=+ S ',583 S =,)85 S 2,03o $ 31,482 D.357 452 11,io6 6,000 6 , oou ,106 D.357 452 60,u35 43,746 2,464 14,/!, 1u,9/8 iu,78 33,633 236 33,357 581,i4! 39,564 333,852 249,i76 446,653 25,88o 3,623 4,997 (75,745) t,789,142 54,637 Denotes Deduction or Negative Amount 4,997 22,045 5 17,519 321,88o 11,972 216,221 32,955 405,507 41,146 11,945 13,935 2,746 877 (75,745) S581,141 9,613 17,686 _ 15,370 2,o3o 5902261 118,4o4 581,141 Page 5 CITY OF MOAB COMBINED BALANCE SHEETS Grand County, Utah MI Funds - December 31, 1959 SPECIAL BOND GENERAL IMPROVEMENT SPECIAL REDEMPTION TRUST & PUBLIC GENERAL BONDED LIABILITIES, RESERVES GENERAL GUARANTY ASSESSMENT & INTEREST AGENCY UTILITY FIXED DEBT & & SUR °LUS TOTAL FUND FUND FUNDS FUND _ FUND _ � FUND ASSETS INTEREST LIABILITIES Accounts Payable $ 1,179 $ 476 S 703 Payroll Taxes & Withholdings Payable 2,030 S 2,030 Due To Other- Funds 6,000 $ 6,000 Due To Other Governmental Units 200 200 Accrued Bond interest 3,691 3,691 Customers' Deposits 1,063 1,063 Bonds Payabie 599,900 11,900 182,000 Bond Interest Payable In Future Years 175,141 CONTRIBUTIONS Municipal 455,z48 455,248 Federal 133,5o9 133,509 Other 93,113 93,113 RESERVE FOR BOLD RETIREMENT 44,679 44,679 SURPLUS Surplus Invested In General Fixed Assets Unappropriated Surplus Earned Surplus 118,404 78,730 53,961 9,613 (214) 15,370 76,255 TOTAL LIABILITIES, RESERVE & SURPLUS 1,789,149 ) Denotes Deduction or Negative Amount 54,637 9,613 17 , 686 15_,370 76,255 2,030 990,261 S118,404 S406,000 175,141 118,404 581,141 Page 6 CITY OF MOAB GENERAL FUND Grand County, Utah Revenues & Expenditures YEAR ENDED DECEMBER 31, 1958 1959 ACTUAL OVER (UNDER) REVENUES ACTUAL ACTUAL BUDGET BUDGET PROPERTY TAXES 46,506 45,886 48,500 (2,614) SALES TAXES 12,912 12,912 LICENSES F PERMITS Business Licenses 58,337 53,362 62,500 (9,138) Building & Construction Permits 914 768 1,200 (432) Parking Meter Revenue 5,068 OIL er Licenses & Permits 827 1,059 � 600 65,146 55,189 64,3oo (9,111) FINES FORFEITURES & PERMITS REVENUE FROM USE OF MONEY & PROPERTY Interest Rents 9,829 214 757 7,682 709 70,9 10,000 (2,318) 500 209 500 209 REVENUE FROM OTHER AGENCIES Liquor Fund Allotment 1,849 1,849 1,850 (I) Class C Road Fund Allotment 3,044 3,098 3,044 54 Other 2,190 CHARGES FOR CURRENT SERVICES Special Services by City Departments Refuse Coilection Swimming Pool Cemetery 7,083 4,947 4,894 53 1,727 2,302 2,5oo 0 98) 15,678 17,024 19,00o (1,976) 3,674 4,683 4,000 683 821 286 500 (214) 21,a00 24,295 260.00 (1 , 705) OTHER REVENUE Sale of Real & Personal Property 15,741 13,201 13,201 Sundry 20 13 13 Page 7 CITY OF MOAB GENERAL FUND Grand County, Utah Revenues & Expenditures YEAR ENDED DECEMBER 31, 1958 1959 ACTUAL OVER (UNDER) REVENUES, Cont'd ACTUAL ACTUAL BUDGET BUDGET Transfer From Bond & Construction Fund TOTAL REVENUES 19,273 19,273 15,761 32�487 32,487 167,196 184 107 154 ) 94 29,913 EXPENDITURES r •r GENERAL GOVERNMENT ADMINISTRATIVE Salaries ar Wages 12,952 14,635 14,460 175 Materials, Supplies & Services 13,327 9,000 11,100 (2,100) Other Charges 10,645 1,637 3,751 (2,114) Capital Outlays 12,968 306 500 (194) 49,892 25,578 29 811 (4, 233) MUNICIPAL COURT Salaries & Wages 6,8i4 8,376 7,800 576 M:)ters-!1, supplies & services 48 709 750 (41) Other Charges _ 589 250 339 7,252 9,674 8�Soo 874 Total General Government �57,I �+ 35,252 38,611 (3,359) PUBLIC :,AF,Tf POLICE: DEPARTMENT Salaries & Wages 22,239 1`).375 20,420 0,045) Materials, Supplies & Services 5,742 6,487 6,470 17 Other Charges 1,611 1,000 611 Capital outlays 1,500 _ 29,48i �27,473 27,890 (417) FIRE DEPARTMENT Salaries & Wages 609 Materials, Supplies & Services 660 Other Charges 1,146 Capital Outlays _ 5,137 3,598 3,600 (2) 7,552 3,598 3,6o0 (2) Page 8 CITY OF MOAB GENERAL FUND Grand County, Utah Revenues & Expenditures 1958 YEAR ENDED DECEMBER 31, 1959 ACTUAL OVER (UNDER) EXPENDITURES, Contt rd ACTUAL. ACTUAL_ BUDGET BUDGET INSPECTION DEPARTMENT Salaries is Wages 2,119 2,472 2,400 72 Materials, Supplies, & Services 662 414 700 (286) Ocher Charges 174 81 93 2,781 3,060 3,18i 0 21) DOG POUND Salaries F. Wages 2,583 2,353 3,200 (847) Materials, Supplies. & Services 669 564 650 (86) Other Charges _ 202 120 82 3 252 3,119 3,970 (851) Total Public Safety 43,066 37,250 38,64€ 0,391) PUBLIC WORKS STREETS & HIGHWAYS (Including Class C Road Fund) Salaries & Wages Materials, Supplies, & Services Other Charges Capital Outlays 12,838 19,708 4,098 36,644 14,481 12,000 2,481 24,569 22,444 2,125 1,490 960 530 5,912 7,500 0,588) 46,452 _ 42,904 3,548 WASTE COLLECTION Salaries & Wages 600 48o -120 Materials, Supplies, & Services 16,061 15,54U 17i300 (1,760) Other Charges 43 i7 26 Capital Outlays 30 _ 16,y091 _16, 1U 17�7 m.(i ,614) Total Public Works 52,735 62 635 _ 60,101 i 934 PUBLIC HEALTH SANITATION Salaries &'Wages 1,180 1,800 1,920 (120) Mater:als, Supplies, & Services 869 1,125 575 550 Other Charges 119 65 54 Page 9 CITY OF MOAB GENERAL FUND Grand County, Utah Revenues b Expenditures YEAR ENDED DECEMBER 31, 1958 1959 ACTUAL OVER (UNDER) EXPENDITURES, Cont'd ACTUAL ACTUAL BUDGET BUDGET Total Public Health PARKS & RECREATION PARKS Salaries & wages Materials, Supplies, & Services Other Charges CEMETERIES Salaries 6 Wages Materials, Supplies, & Services 2,049 3,044 2,56o 484 _. 2 �.o49 3,044 z� 560 484 4,187 3,900 1,891 6,078 84o 24 1,089 1,292 297 5,489 3,900 1,350 156 5,406 (58) 141 83 SWIMMING POOL Sofaries & Wages 2,568 2,500 (2,500) Materials, Supplies, • Services 3,441 6,123 2,175 3,948 Other Charges 238 100 138 Capital Outlays ._M00 12,009 6,361 _ 4,7]_5 1,586 Total Parks & Recreation 19,176 _11,850 i0;181 1,669 MISCELLANEOUS Contributions 3,12.7 3,500 3,500 Transfer to Bond Redemption Fund 2,295 2,295 3,127 51795. 3,50o 2,295 Total Miscellaneous 3127 5,795 3,5o0 2,295 TOTAL EXPENDITURES 177,297 155,826 �154,194 1,632 Excess or (Defiency) of Revenues over Expenditures (10,101) 28,281 28 28i_ Page 10 CITY OF MOAB GENERAL FUND Grand County, Utah Revenues & Expenditures Unappropriated Surplus, January I, UNAPPROPRIATED SURPLUS, DECEMBER 31, YEAR ENDED DECEMBER 31, 1958 1959 ACTUAL OVER (UNDER) ACTUAL ACTUAL BUDGET BUDGET 35,181 25,680 25 680 53,561 Page I CITY OF MOAB SPECIAL ASSESSMENT FUNDS Grand County, Utah Cash Receipts & Disbursements CASH BALANCE, .January 1, 1959 YEAR ENDED DECEMBER 31, 1959 SPECIAL IMPROVEMENT _ CURB 8 GUTTER TOTAL GUARANTY DIST, 1 DIST, 2 $ 4,351 S 4,351 RECEIPTS Special Assessments Collected 2,055 2,055 Interest on Assessments 963 963 1958 Property Taxes 2,740 2,740 Advance From Generai Fund 6,000 6,000 1958 Advance Dist. 1 Fund 58 58 Total Receipts 11,816 s2,798 3,oi8 6,000 TOTAL CASH BALANCES & 'RECEIPTS �16,167 7,149 3sO18 6,000 DISBURSEMENTS Bonds Redeemed 1,700 1,700 Interest On Bonds 680 680 1958 Advance From Special Improvements Guaranty Fund 58 58 Construction in Process 4 997 4,997 Total Disbursements 7,435 _ 2L438 4.997 CASH BALANCES, December 31, 1959 8,732 7,149 580 1,003 Page 12 CITY OF MOAB BOND REDEMPTION r: INTEREST FUND Grand County, Utah Revenues & Expenditures YEAR ENDED DECEMBER 31, 1959 1958 1959 ACTUAL OVER (UNDER) ACTUAL ACTUAL BUDGET BUDGET REVENUES Property Taxes 15,718 15,508 16,308 (800) Transfers From Other Funds General Fund 2,295 2,295 Bond & Construction Fund 4,000 _ 4 000 TOTAL REVENUES 15,718 21,803 16,308 5,495 EXPENDITURES Bond Agents Fees 60 103 100 3 Matured Bonds 10/1/56 Series 10,000 10,000 10,000 Matured Interest 7/1/51 Series 1,595 1,595 1,595 2/1/56 Series 4,808 • 4,808 4,808 10/1/56 Series 1,487 1,062 1,062 I/1/59 Series 4,000 4,000 TOTAL EXPENDITURES 17,950 21,568 17�565 4,003 EXCESS OR (DEFICIENCY) OF REVENUES OVER EXPENDITURES (2,232) 235 (1,257) 1,492 Unappropriated Surplus January 1, 17,367 15,;35 UNAPPROPRIATED SURPLUS December 31, 15,135 15,370 Page 13 CITY OF MOAB BOND & CONSTRUCTION FUND Grand County, Utah Cash Receipts Disbursements CASH BALANCE, January RECEIPTS Sale of Bonds Total Receipts 1959 YEAR ENDED DECEMBER 31, 1959 4 , 128 201 , 200 201,200 TOTAL. LASH BALANCE: F RECEIPTS 205, 328_ DISBURSEMENTS 1958 Ad.Fance From Federal Government Capital Outlays For Construction Interest On Bonds Transfer To General Fund 7,500 174,555 4,000 19,273 Total Disbursements 205 328 CASH BALANCE, December 3i, 1959 Page 14 CITY OF MOAB PUBLIC UTILITY FUND Grand County, Utah Income & Expense INCOME Water Sales Sewer Charges Other Total Income EXPENSES Salaries & Wanes Equipment Operating Expense Supplies & Plant Maintenance Depreciation Other Administrative Expense 12 MONTHS ENDED DECEMBER 31, 1559 1958 $ 60,317 27,666 1 084 89,067 23,537 1,835 6,282 12,431 6,955 Total Expense 5),040 NET OPERATING INCOME NON - OPERATING EXPENSE Interest NET INCOME Earned Surp1os - January 1, Less: Transfers to Reserve For Bond Retirement EARNED SURPLUS - DECEMBER 31, 38,027 16,679 21,348 59,222 $ 53,312 25,813 195 79,320 i8,887 3,438 8,427 10,778 10,883 52,413 26,907 8,005 18,902 44,410 80,570 63,312 4,315 4,090 76,255 _59 222 Page 15 CITY OF MOAB BOND s INTEREST MATURITIES Grand County, Utah All Funds GENERAL OBLIGATIONS (Bond Redemption And Interest. Fund) SERIES 2/1/56 Principal Payments February 1 Principal Outstanding December 31 Interest Payments February I Auqust 1 Total Unmaturcd Interest December 31 SERIES 1/1/59 Principal Payments :January 1 Principal Outstanding December 31 interest Payments ,lams. ry 1 .Bury I 1959 1960 1961 $ __ .... $ 5,000,00 133,000.00 133,000.00 133,000.00 2,403.75 2,403.75 2,4o 3.75 2,4o3.75 2,403.75 2 310_00 4,807.5o 4,8°7.50 4,713.75 63,E+38.75 58,631.25 53,917.5o 200,000.00 200,000.00 200,000.00 4,000.00 4,ocu.o6 Unmatured Interest December 3i 99,000,00 4,Ooo.uo 4,Ooo.00 4,000.00 4,00o.00 4,000.00 8,000,00 91,000.00 83,000.00 SERIES 10/.1/56 Principal Payments October 1 10,000.00 10,000.00 5,000.00 Principal Outstanding December 31 15,000.00 5,000.00 Interest Payments April I 531.25 318.75 106.25 October 1 531.25 318.75 106.25 Total 1,062.50 637.50 212.50 Unmatured Interest December 31 850.00 212.50 SERIES 7/1/51 Principal Payments July I Principal Outstanding December 31 Interest Payments January 1 July 1 Tat -.a/ 58,Ooo.Oo 797.5o 797.5o 1,595.00 58,000.00 197.50 797.50 5,00o.0o 58,o00.0o /97.5o 797.50 1,595.o0 1,595.00 Page 16 CITY OF MOAB BOND & INTEREST MATURITIES Grand County, Utah All Funds GENERAL OBLIGATIONS, Continued 1959 Unmatured Interest December 31 11,852.50 SPECIAL ASSESSMENTS (District 1, Special Assessment Fund) SERIES 1/20/56 Principal Payments January 20 Principal Outstanding December 31 interest Payments January 20 REVENUE BONDS (Public Utility Fund) SERIES 6/1/51 Principal Payments June 1 Principal Outstanding December 31 Interest Payments June 1 December 1 Total SERIES 7/1/51 Principal Payments July 1 Principal Outstanding December 31 Interest Payments January 1 July i Total SERIES 7/1/54 Principal Payments July 1 Principal Outstanding December 31 Interest Payments January 1 July 1 Total 1,70o.00 11,90o.o0 680.00 1,000.00 7,000.00 160.00 140.00 1960 1961 1o,257.5o 8,662.50 1 , 700 .00 10,200.00 595.00 1,000.00 6,000.00 140.00 120.00 300.00 260.00 3,000.00 72,000.00 1,500.00 1,500.00 3,000.00 500.0o 59,000.00 1,636.25 1,636.25 3,272.50 3,000.00 69,000.00 1,700.00 8,500.00 510.00 1,000.00 5,000.00 120.00 100.00 240.00 3,000.00 66,000.00 1,440.00 1,380.00 1,440.00 1,380.00 2,880.0o 2,760.00 500.00 58,500.00 1,622.50 1,636.25 500.00 58,000.00 1,608.75 1,608.75 3,245.00 3,217.50 Page 17 CITY OF MOAB BOND S INTEREST MATURITIES Grand County, Utah All Funds P?EVENUE BONDS Continued 1951960 1961 SERIES 7/1/56 Principal Payments July I Principal Outstanding December 31 Interest Payments January 1 July 1 Total 2,000.00 44,000.00 632.50 632.50 1,265.00 2,000.00 42,000.00 2,000.00 40,000.00 605.00 577.50 605.00 577.50 1,210.00 1,155.00 Page 18