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HomeMy Public PortalAbout19990127 - Agendas Packet - Board of Directors (BOD) - 99-04 i Regionalpen Wce ------------------------ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-04 REGULAR AND SPECIAL. MEETING BOARD OF DIRECTORS AGENDA* 6:30 P.M. 330 Distel Circle Wednesday Los Altos, California January 27, 1999 *** PLEASE NOTE*** 6:30 P.M. Closed Session Start Time 7:30 P.M. Public Meeting Start Time (6:30) ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS CLOSED SESSION The Closed Session will begin at 6:30 P.M. At 7:30 P.M., the Board will adjourn the Special Meeting Closed Session to the conclusion of the Public Meeting, and at the conclusion of the Public Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference with Legal Counsel - Antici tna ed Litigation - Government Code Section 54956.9(b) Significant exposure to litigation No. of cases: 1 (7:30) PUBLIC MEETING OF THE BOARD OF DIRECTORS ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- J. Cyr *** APPROVAL OF MINUTES November 12, 1998 (Consent Item) November 18, 1998 (Consent Item) November 30, 1998 (Consent Item) 3 10 Distel Circle . Los Altos, CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485 . F-mail: mroscl@?openspace.org . Web site:www.ol)enspacc.org Boarrt of Oimr ,tors Pete Siemens,Mary C. Davev,Jed Cyr,Deane Little, Nonette I lanko, Bekv Crowder, Kenneth C. Nit/ . General M itmL;cr:I Cr,m;[It ition Meeting 99-04 Page 2 *** WRITTEN COMMUNICATIONS BOARD BUSINESS (7:45) 1. Authorization of Agreements with 2M Associates and John Wade for Consultant Services on the Potential District Annexation of the San Mateo County Coast With a Maximum Budget of$400,000 and $5,000, Respectively -- C. Britton (8:15) 2. Confirmation of Coastal Advisory Committee Appointments; Confirm the Participants Appointed to the Coastal Advisory Committee, Including Acceptance of the Cabrillo Unified School District Board of Directors' Decision not to Participate; Therefore a Third "at-large" Appointment by the Coastal Advisory Committee is Recommended to Maintain the Committee Appointee Level at 13; Acknowledge that the Formal Appointment by the Half Moon Bay City Council will occur at its Meeting of February 2, 1999; Designate Director Nitz as the non-voting Alternate for the District's Ad Hoc Committee Appointees to the Coastal Advisory Committee; and Strongly Recommend to the Coastal Advisory Committee that San Mateo County Supervisor Rich Gordon be Selected as Chair of the Committee -- C. Britton (8:45) 3. Consideration of a Good Neighbor Pilot Dog Program for Long Ridge Open Space Preserve and Recommendation to Direct Staff and an Appropriate Board Committee to Develop a Good Neighbor Pilot Dog Program Whereby Standards for the Program Will Include a K-9 Patrol be Developed in Cooperation with the Neighbors and Field Staff at the Long Ridge Open Space Preserve -- N. Hanko (9:15) 4. Tentative Adoption of an Amendment to the Use and Management Plan for the Mt. Umunhum Area of Sierra Azul Open space Preserve for the Establishment of a New Employee Residence, and Authorization for Staff to Solicit Bids for Site Planning and Design Services Necessary to Secure Building Permits From Santa Clara County -- M. de Beauvieres (9:25) 5. Permit for The Sequoias - Portola Valley and Pacific Geotechnical Engineering, to Enter Windy Hill Open Space Preserve for the Purpose of Conducting a Seismology Study and Authorization for the General Manager to Execute the Permit to Enter -- D. Vu (9:30) 6. Tentative Adoption of Preliminary 1999-2000 Action Plan for Implementation of District's Basic Policy -- C. Britton (10:00) 7. Appointment of 1999 Board Committees -- D. Dolan *** 8. Notice of Contract Completion for the Demolition and Cleanup of the Former Skin, Barlow and Young Properties, Sierra Azul Open Space Preserve and Authorization for the Board President, or Other Appropriate Officer, to Execute Meeting 99-04 Page 3 the Notice of Completion of Contract and Acceptance of Work for the Cleanup Projects -- J. Cahill *** 9. Authorization to Change Designation of Authorized Signatories for Entering Safe Deposit Boxes (Mid-Peninsula Bank) -- D. Dolan Resolution Establishing Signatories for Entering Safe Deposit Boxes (Mid- Peninsula Bank) *** 10. Approval for the General Manager to Authorize Additional Payment to the Law Firm of Miller, Starr, and Regalia for Legal Services in the Amount of$35,000 -- S. Schectman (10:20) INFORMATIONAL REPORTS -- Directors and Staff *** REVISED CLAIMS (Consent Item) CLOSED SESSION - (Continued, if necessary) ADJOURNMENT *NOTE. Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional Open *ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-26 SPECIAL MEETING BOARD OF DIRECTORS November 12, 1998 MINUTES I. ROLL CALL President Betsy Crowder called the meeting to order at 6:30 P.M. Members Present: Betsy Crowder, Jed Cyr, Mary Davey,Nonette Hanko,Ken Nitz, and Deane Little Members Absent: None Personnel Present: Craig Britton, Sue Schectman, Mike Williams, and Del Woods II. CLOSED SESSION B. Crowder stated that the Board would adjourn to Closed Session for the purpose of discussing Closed Session Agenda items 1, 2, 3, 4, and 5. The Board recessed to Closed Session at 6:37 P.M. and the Closed Session commenced at 6:38 P.M. the Board concluded the Closed Session at 7:30 P.M. and B. Crowder called the Regular meeting to order at 7:35 P.M. She noted that no reportable actions had taken place in Closed Session. Additional Personnel Present: Deirdre Dolan, John Escobar, Malcolm Smith, and Susan Dale. III. ORAL COMMUNICATIONS Harry Haeussler, 1094 Highlands Circle, Los Altos, requested that everyone speak into the microphones. III. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded the motion. The motion passed 7 to 0. 3 W Diste) Circle . Los Altos, CA 94022-1404 - Phone: 650-691 -1 200 �. FAX: 650-691-0485 - E-mail mrosdrropenspace.org = Web Site: wv"v.openspace.org Po'l t(ol Oircr too-,:Pete Siemens Marv(, Davey,led(yr, De,mc I-it is Nonow Hanko, Bet,y(romler,Kenneth C_`,itz . General M.rm�or:I Craig, Billion IV. ADOPTION OF CONSENT CALENDAR Harry Haeussler, 1094 Highlands Circle, Los Altos, requested removal of agenda item 6. Review and Comment on the Proposed Annual Seasonal Trail Closures Information Report. B. Crowder requested the draft response to written communication to Bill Bauriedel, Bill.Bauriedel@Forsythe. Stanford.EDU be returned to the Board at their November 18, 1998 Special Meeting. Motion: P. Siemens moved that the Board adopt the Consent Calendar, including approval of draft response to written communication from Judith H. Lovell, President, South Skyline Association, Route 2,Box 400, La Honda, and the minutes of the September 28, 1998, Regular Meeting. V. BOARD BUSINESS A. Agenda Item No. 1—Review and Discuss the Results of the November 3 1998 Vote on Measure F, the Advisory Measure Asking San Mateo County Coastside Voters if They Wish Their Area to be Annexed into the Jurisdiction of the District, Authorization for the Ad Hoc Committee to Promptly Establish a Process for Forming a Coastal Advisory Committee for Development of Policies on Eminent Domain, Acquisition, and Other Relevant Coastal Policies, and Develop a Course of Action and Timeline for the Initial Tasks Related to Accomplishing a Potential Annexation and Report Back to the Board for its Approval; Authorization for Staff to Begin Research and Preparation of the Initial Documents Required for a Potential Annexation of the San Mateo CounV Coast, and Authorization for the General Manager to Negotiate with a Qualified Consultant to Develop an Appropriate Scope of Work and Contract, to be Reviewed by the Ad Hoc Committee and Returned to the Full Board for Final Approval of a Consultant Contract B. Crowder reported that Measure F passed 55%yes to 45% no. K. Nitz stated he was pleased with the results of the election and supported moving ahead with the process. Harry Haeussler, 1094 Highland Circle, Los Altos, stated that if the District continues with annexation to the San Mateo Coast that the taxpayers in the newly added area should pay the same taxes as the taxpayers in the present District and that both areas should be governed by the same set of rules and regulations. Oscar Braun, 1589 Higgins Canyon Road, Half Moon Bay, stated that Measure F passed in the urban coastal area, which runs from the City of Half Moon Bay to Montana. In the unincorporated rural coastal area that runs from El Granada to Montana, it lost 57%no to 43%yes. This area represents 93%of the coastal zone land area. He stated it is in this area,the rural coastal area, that the District would be most interested in acquiring land and not the urban coastal zone. He referenced a coastal mailing from Measure F supporters that stated that Measure F opponents were nothing more than"individuals with a self-serving renegade agenda for our Coast." B. Crowder clarified that no such mailings were generated by the District. N. Hanko stated that absolutely no District dollars were spent on behalf of the entire Measure F campaign. Ken Johnson, 401 Beach Avenue, Half Moon Bay, stated that a solution exists which should be a win-win for both sides. That solution would be to proceed with a request in Sacramento to introduce Public Resources Code Section 53 06.11 removing the power of eminent domain from Midpeninsula Regional Open Space District policy. He stated that if the power of eminent domain were removed from District policy, there would be no opposition from any coastal residents. Stan Pastorino, 12491 San Mateo Road, Half Moon Bay, spoke on behalf of the San Mateo County Farm Bureau. Conveying their position, he requested a prohibition on the use of eminent domain for land zoned by the County of San Mateo as planned agricultural district and timber production. He further requested that land be acquired only from willing sellers. It is their belief that election results would have been more in favor of the District had the issue of eminent domain been removed. He then spoke on his own behalf regarding his experience in losing family land to eminent domain. He noted his experience when he served on Half Moon Bay's city council when a redevelopment election won by a similar margin to that recently experienced by the District. The final election to move forward with redevelopment lost 70% no to 30%yes because of similar eminent domain issues. Vincent Cozzolino, 11881 San Mateo Road, Half Moon Bay, stated that if the District had removed eminent domain from Measure F, the District would have won by over 90% in favor of the District's annexation on the coast. Peter Marchi, P. O. Box 13, San Gregorio, stated his interest to the Board to be appointed as a representative on the advisory committee. Donna Carlson Gardner, P. O. Box 415, Moss Beach spoke of her support of the District and its overall mission in saving open space but spoke strongly against the use of eminent domain to acquire any land. She stated that a 55%vote in favor was not a signal for the District to continue its pursuit of annexation for the San Mateo coast unless eminent domain was removed to protect the agricultural farmer. N. Hanko stated that it is of great importance that the rights of the agricultural farmer are protected;the coastal advisory committee was formed to ensure that. Kit Dove, 6533 Palma Street,El Granada, spoke in favor of the District's annexation of the San Mateo Coast and stated his belief that the District will review and develop policies that will be specific to the coastal area and its agricultural assets. Audrey Rust, Executive Director of Peninsula Open Space Trust(POST), stated that she was thrilled when Measure F passed and that,to date, POST has protected 15,000 acres of coastal land, including 25% of the agricultural land on the coast. She stated that neither the District nor POST has the money to exercise eminent domain to acquire any property on the coast and requested that she, as a representative of POST, be appointed to the advisory committee. Michael Murphy, 2100 Lobitos Creek Road, Half Moon Bay, stated that there are 13,700 registered voters in the urban mid-coast and 2,200 voters in the rural coast. He had formerly requested that two elections take place: one in the urban coastal area, and one in the rural coastal area. He was informed that would unnecessary since the Board would look very carefully at the breakdown of voters by precinct. In his opinion, this breakdown clearly shows the Measure losing 57% against to 43%in favor. He asked the Board to stop pursuing coastal annexation as it will continue to be defeated, particularly in the rural coastal area, unless the power of eminent domain is waived. N. Hanko responded that the intention of the District is to create new policies for coastal annexation, and that the purpose of the advisory committee formation is to develop policies that protect, and meet the specific needs of, residents and farmers on the San Mateo coast. Chuck Kozak, P. O. Box 370702,Montara, recommended that a representative from the Pescadero, Half Moon Bay, and Midcoast Counsels be appointed to the District's coastal advisory committee. He encouraged the District to proceed with its annexation of the San Mateo Coastal area, as all residents treasure preservation of the coastal land. Lennie Roberts, 339 La Cuesta,Portola Valley, expressed her enthusiasm on the win for Measure F, stating that it had been a very interesting discussion tonight. She stated that there are several questions regarding how land will or will not be acquired and managed by the District, and that a large percentage of coastal farmland is not farmed by the owners. Owners lease land to short-term tenants and, in these cases; it results in tenant farmers who cannot make long-term investments in the land. In some of the cases it would be a huge benefit for an ongoing agricultural enterprise to have a landowner that had a long-term interest in maintaining the land as agricultural land and providing for longer agricultural leases. She stated that, although rural coastal residents are against the use of eminent domain, a situation could arise when an adjoining owner could threaten a neighbor with inappropriate land use. With the District's presence and power of eminent domain their interests could be protected. P. Siemens asked if there was a difference between the Agricultural Committee and the Farm Bureau. It was clarified the Agricultural Committee is appointed by the Board of Supervisors and is made up of eight farmers and eight non-farmers to ensure a balance. The farm bureau is a private non-profit group. Discussion followed. It was determined that representatives from both the Agricultural Committee and the Farm Bureau should be appointed to the advisory committee. K. Nitz added that he felt POST should also be on the advisory committee, and that he would like to see the District look into agricultural preservation techniques. J. Cyr stated that he saw three key issues that needed to be addressed: eminent domain, taxation, and representation on the advisory committee. M. Davey stated that she appreciated the voters on the coastside and thanked them for their support, reiterating that the District's vision has for the potential annexed land is to keep existing open space and farm land intact. M. Murphy responded that if the District waived its power of eminent domain, he would have been our supporter. D. Little thanked all the voters for their interest in this issue and expressed his support for including farmers on the advisory committee. Motion: J. Cyr moved that the Board authorize the Ad Hoc Committee's to promptly establish a process for forming a Coastal Advisory Committee to develop policies on eminent domain, acquisition, and other relevant coastal policies; to develop a course of action and timeline for the initial tasks related to accomplishing a potential annexation; and to report back to the Board for its approval;to authorize staff to begin research and preparation of the initial documents required for a potential annexation of the San Mateo County coast; and to authorize the General Manager to negotiate with a qualified consultant to develop an appropriate scope of work and contract,to be reviewed by the Ad Hoc Committee and returned to the full Board for final approval of a consultant contract. M. Davey seconded the motion. Discussion: K. Nitz asked how long it would take to select a consultant. S. Schectman responded that it would take several months. Vote: The motion passed 7 to 0. The Board recessed from 9:40 P.M. to 9:55 P.M. B. Agenda Item No. 2—-Appointment of Unopposed Directors Ward 1, 2 and 5 and Administer the Oath of Office to Appointed Directors D. Dolan administered the Oath of Office to Appointed Directors, Peter W. Siemens Ward l; Mary Davey, Ward 2; and Nonette Hanko, Ward 5. Motion: J. Cyr moved that the Board adopt Resolution 98-44 appointing Director Peter W. Siemens—Ward 1 of the Board of Directors of the Midpeninsula Regional Open Space District; Resolution 98-45 appointing Director Mary Davey—Ward 2 of the Board of Directors of the Midpeninsula Regional Open Space District; and Resolution 98-46 appointing Director Nonette Hanko—Ward 5 of the Board of Directors of the Midpeninsula Regional Open Space District. K. Nitz seconded the motion. The motion passed 7 to 0. C. Agenda Item No. 3—Proposed Additions of Kelsey and Marden Properties to Mt. Umunhum Area of Sierra Azul Open Space Preserve;Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act; Tentative Adoption of the Preliminary Use and Management Plan Recommendations, Including Removing the Former Residence, and Naming the Properties as Additions to Mt. Umunhum Area of Sierra Azul Open Space Preserve; Authorization for Staff to Solicit Bids to Remove Structures Vehicles and Debris and Restore the Site to a Natural Condition, and Indicate the Intention to Withhold the Properties from Dedication as Public Open Space at This Time D. Woods pointed out the property on a map and showed slides of the property. He pointed out the structures, vehicles, and debris that needed to be removed. M. Williams reviewed terms of the proposed addition. Motion: M. Davey moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act; adopt Resolution 98-47 authorizing acceptance of the Purchase Agreement; authorizing officer to execute Certificate of Acceptance of Grant to District; and authorizing General Manager to execute any and all other documents necessary or appropriate to closing of the transaction (Sierra Azul Open Space Preserve—Lands of Kelsey et al.);Resolution 98-48 authorizing acceptance of the Purchase Agreement, authorizing officer to execute Certificate of Acceptance of Grant to District, and authorizing General Manager to execute any and all other documents necessary or appropriate to closing of the transaction(Sierra Azul Open Space Preserve—Lands of Marden et al.); tentatively adopt the Preliminary Use and Management Plan recommendations contained in this report, including removing the former residence, and naming the properties as additions to Mt. Umunhum Area of Sierra Azul Open Space Preserve; authorize staff to solicit bids to remove structures, vehicles and debris, and restore the site to a natural condition; and indicate their intention to withhold the properties from dedication as public open space at this time. P. Siemens seconded the motion. The motion passed 7 to 0. D. Agenda Item No. 4—Proposed Acquisition of the Cavillo Property as an Addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve: Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act; Tentative Adoption of the Preliminary Use and Management ment Plan Recommendations, Including Naming the Cavillo Property as an Addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve; and Indicate the Intention to Withhold the Property from Dedication as Pubic Open mace at This Time M. Freeman pointed out the property on a map and showed slides of the property. The slides highlighted the flora and fauna of the area and showed a structure with debris that will need to be removed. M. Williams reviewed terms of the proposed addition. Motion: M. Davey moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act; adopt Resolution 9849 authorizing purchase of the Cavillo property; tentatively adopt the Preliminary Use and Management Plan, including naming the Calvillo property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve; and indicate the intention to withhold the property from dedication as public open space at this time. P. Siemens seconded the motion. The motion passed 7 to 0. E. Agenda Item No. 5—Tentative Adoption of an Amendment to the Use and Management Plan for Skyline Ridge Open Space Preserve to Extend the Christmas Tree Farm Use and Approval of an Agricultural Lease—Christmas Trees for Skyline Ridge and Monte Bello Open Space Preserves. Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act; and Authorization for the President of the Board of Directors to Execute the Agricultural Lease—Christmas Trees for Skyline Ridge and Monte Bello Open Space Preserves R. Anderson described the current history of the Christmas tree farm, the history of the lease agreement, and plans for restoration of the area. K. Nitz asked how much it would cost to perform the restoration. R. Anderson replied the estimated cost of restoration would be $68,000. Motion: P. Siemens moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act; tentatively adopt an amendment to the Skyline Ridge Open Space Preserve Use and Management Plan to extend the Christmas tree farm lease area as amended to the terms of the lease; and authorize the President of the Board of Directors to execute the Agricultural Lease—Christmas Trees for Skyline Ridge and Monte Bello Open Space Preserves. J. Cyr seconded the motion. The motion passed 7 to 0. F. Agenda Item No. 6—Review and Comment on the Proposed Annual Seasonal Trail Closures Information Report H. Haeussler requested clarification that the trail along the pond at Windy Hill Open Space Preserve was not going to be closed. B. Crowder informed him that was correct. V. INFORMATIONAL REPORTS N. Hanko reported that she, Director Crowder and Director Little attended the South Skyline Association Meeting at Saratoga Summit Fire Station on November 6. They spoke to the neighbors on the topics of the potential coastal expansion, neighborhood dog access, and the Operations Program Report. She stated that she would be placing a"good neighbor dog policy" on a future Board agenda. She also stated that she's looking forward the formation of the coastal advisory committee so better information can be provided to the coastal residents. B. Crowder stated that she spoke to Cliff Jenkins at the South Skyline Association Meeting. He informed her that the San Mateo County Sheriff patrol has been eliminated up on Skyline and that Dick Schwinn had asked him how the District Board kept track of the General Manager. Both she and N. Hanko responded that the District's Action Plan is one of the best ways of evaluating staff accomplishments, including those of the General Manager. She also told him that any member of the public was welcome to review the Action Plan. N. Hanko stated that, due to information released in the Operations Program Study, the neighbors realized it was too much to ask the District to patrol their area. The neighbors were inviting a representative from the San Mateo County Sheriff s Office to attend a meeting in January to address their patrol concerns. B. Crowder reported she had a meeting with horse and dog enthusiasts, initiated by Berry Stevens. She received a summary from them that containing their recommendations for changes to the Basic Policy. She reported that she would be meeting with Supervisor Rich Gordon. She also noted her attendance at a Peninsula Open Space Trust party that they hosted for their easement monitors. D. Little reported that he has a friend at the San Jose Mercury News who works in area of educational curriculum, and that she was interested in doing a writing a special section on the District. C. Britton noted that Will Travis will be speaking Friday, November 20, at the Bay Area Open Space Council regarding the airport expansion. He asked which Board members might be interested in attending. VI. ADJOURNMENT The meeting was adjourned at 11:00 P.M. Susan Dale Recording Secretary Regional pen *ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-27 SPECIAL MEETING BOARD OF DIRECTORS November 18, 1998 MINUTES I. ROLL CALL B. Crowder called the meeting to order at 6:35 P.M. Members Present: Betsy Crowder, Jed Cyr, Mary Davey, Pete Siemens, Deane Little, and Ken Nitz. Members Absent: Nonette Hanko Staff Present: Craig Britton, Sue Schectman II. CLOSED SESSION. B. Crowder stated that the Board would adjourn to Closed Session for the purpose of discussing Closed Session Agenda Items 1, 2, 3, and 4. The Board recessed to Closed Session at 6:35 P.M. and the Closed Session commenced at 6:36 P.M. The Board concluded the Closed Session at 7:25 P.M. and B. Crowder called the Regular Meeting to order at 7:32 P.M. She noted that no reportable actions had taken place in Closed Session. Additional Personnel Present: Randy Anderson, Matt Freeman, Jodi Isaacs, Del Woods, Mary de Beauvieres, John Escobar,Malcolm Smith, Gordon Baillie, Carleen Bruins, Lisa Zadek. III. ORAL COMMUNICATIONS Phil Hearin, District Ranger, stated that at an October Board meeting, he had made statements alleging that there had been possible violations of the Family Medical Leave Act. He said after doing some research he had learned there was no violation or any illegal action. He apologized; said he had contacted the Department of Labor for their advice, and outlined their opinion. He had learned that the Board had no power over the Act unless it became a grievance or litigation. He talked about District policy regarding investigation of complaints and said he was not asking the Board to respond publicly at this time, but he asked them to direct staff as to how they would like the Family Medical Leave Act implemented. C. Britton stated he believed staff had acted legally and compassionately. 330 Distel Circle « Los Alto:, CA 94022-1404 Phone: 650-691-1200 � FAX: 650-691-0485 « F-mail: mrosd1oopenspace.org « Web site:www.openspace.org (wtd of/dire(tots.Pete siemens,Mary C. Davey,led(vr, Deane Little, Nonette Hanko,Ret,v(rovvder, Kenneth C. Nit/ 4 C;ener,d Nl,im, t°r':1_ (rai,r;f>ritk)I I Meeting 98-27 Page 2 IV. ADOPTION OF AGENDA Motion: I Cyr moved that the Board adopt the agenda. P. Siemens seconded the motion. The motion passed 6 to 0. V. ADOPTION OF CONSENT CALENDAR Motion: P. Siemens moved that the Board adopt the Consent Calendar, including approval of minutes of the October 14 Regular and Special Meetings, and the October 19 Special Meeting; reply to a written communication from Mr. Harry H. Haeussler, Jr., 1094 Highlands Circle,Los Altos; agenda item 5, Authorization to Apply for Recreational Trails Program Grant Funds for Construction of Bay Area Ridge Trail Staging Area and Trail Improvements at Sierra Azul Opm Space Preserve and Determination that the Recommended Actions are Categorically Exempt from the California Environmental Q"ty Ate, including Adoption of Resolution Approving the Application for Grant Funds, the Recreational Trails Program-Fiscal Year 1998-1999, agenda item 6,Final Adoption of an Amendment to the Comprehensive Use and Management Plan for Los Trancos Open Space Preserve to Install a Bench and Memorial Plaque Commemorating Mr. Stan Norton: agenda item 7, Cancellation of December 23. 1998, Regular Meeting and Scheduling of December 16. 1998, Special Meeting; and Revised Claims 98-20. K. Nitz seconded the motion. The motion passed 6 to 0. VI. BOARD BUSINESS A. Agenda Item No. 1 - One Year Trial Dog Access on Hamm's Gulch Trail and Dog Access Rules Compliance Study,Windy Hill Open Space Preserve: Adoption of a Standard as to an Acceptable Level of Compliance with Do Access ccess Regulations;Extension of the One-Year Dog Access Trail on Hamm's Gulch Trail and Study of Rules Compliance in the Preserve, for an Additional Year,Including Monitoring and Reporting on Leash Compliance, but Not on Waste Clean-up, Direct Staff to Take Measures, Including Sing, to Prevent Dogs from Impacting Sausal Pond in Windy Hill Open Space Preserve. a. Use and Management Committee's Recommendations-(Report R-98- 142 . b. General Manager's Alternative Recommended Actions- (Report R- 98-143). Meeting 98-27 Page 3 R. Anderson presented the staff report. He said he did not want to focus directly on the study results but to put them in context. He recapped the findings from their overall dog study process, responded to N. Hanko's memo, and outlined some of the recommendations and the reasons for them. R. Anderson said there is a demand for dog access in the area, and dog access has many important benefits. Most other agencies do not provide access and that puts pressure on the District. He said dog access did not seem to have serious environmental impacts, so it came down to an aesthetic and emotional issue. He continued that it was important to consider that the issue had directly impacted staffs ability to address perhaps more significant objectives, such as planning for current use and future growth, better managing the resources and facilities, and implementing access improvements that everyone can use. With respect to N. Hanko's memo regarding Sausal Pond, he said that staff sees it as a separate issue. He said he thought it needed to be signed and configured as approved by the Use and Management Committee. He referred to the staff report regarding monitoring of compliance, and said the options presented were not the only two options. He said he thought that having another year of study would not shed further light on the subject, and would use additional staff time without acquiring additional useful information. He said there were two potential logical options: 1. Close the preserve to dogs, at least for now, because two-thirds compliance with the rules was not an acceptable level, and staff must make the recommendation in order to be consistent with the District's Mission Statement and policy that completing and planning the overall greenbelt and protecting its resources must take priority over wholly satisfying public access in the near term. 2. Keep it the way it is. Staff is concerned with this second option because it implies that the two-thirds level of compliance is acceptable. R. Anderson said there had been a nationwide study regarding the environmental impact from dogs, and there was no conclusive evidence that dogs would wipe out any specific species. However, within the District's scale of concern about environmental issues, he said it would be a significant issue. Discussion followed regarding what would be an acceptable level of compliance, and the original rating of Windy Hill for dog access against the criteria. R. Anderson said Windy Hill was toward the higher end as being appropriate for dog use. He added that hundreds of volunteer hours had gone into the study. H. Hauessler said he rode his horse at Windy Hill and had yet to see where there had been a problem with dogs on or off leash. He said he was in favor of letting them go on as they were, since they were not causing problems and had no place Meeting 98-27 Page 4 else to go. Nancy Carter, 237 Canyon Drive,Portola Valley, said she was speaking for 12 people in her neighborhood who had dogs and could not be at the meeting. She focused on the fact that dogs were there before the District was. She said people take their dogs to obedience training and care about them being well managed and well cared for. She said one of the ways to get compliance is making rules that make sense. She said the District should look at community needs and it is not fair to focus on compliance. She said we are in an urban area, and people will scare wildlife. Berry Stevens, 3265 Fair Oaks Avenue, Redwood City, said the statistics are flawed in regard to the issue of waste piles. In addition, he said women were not able to access preserves without a reasonable level of safety and the District was denying access to a human group by denying access to dogs. Theresa Gadbois, 941 Florence Lane, Menlo Park, described her experience of watching wildlife with her dog. She said that even if they close the preserve, people would take dogs there. She said she saw more compliance than non- compliance. She said they are trying to educate people and maybe the signage needed to be improved. Suzanne Hanrahan, 924 Poplar Avenue, Sunnyvale, canine trail patrol volunteer, said she believed the compliance level was fairly high and improving. She had never seen a dog in Sausal Pond and had seen lots of wildlife. She didn't think problems could be blamed specifically on dogs. In addition, she had never seen dogs kill or injure any animal but had seen dead lizards with bicycle tire tread marks. She said that more trail damage was caused by equestrians and bikers than by dogs. She said that if she sees an offender she informs them of the District's purpose and regulations and then would see them on leash the next time. She thought it would help if there were more patrol and signage. Also, if the Rangers think they need guns on preserves she thought it was legitimate that women have dogs. Kirt Williams, 185 Willowbrook Drive,Portola Valley, said that Windy Hill borders a residential area, so there is a high demand for places to go with dogs. Also, Hamm's Gulch and Spring Ridge make a nice loop. He said that East Bay Regional Park District allows dogs either on leash or under voice control, and he did not see a problem with that. He said that there had been a focus on dogs being off leash, but he did not think it was a big deal. He agreed that there was a safety issue. John Carnes, 1755 La Honda Road#95, Woodside, PADS and volunteer trail patrol member, said much of what staff had presented had hinged on the lack of dog owners' willingness to comply with rules and the inability of groups to Meeting 98-27 Page 5 increase compliance. He said statistics can be biased and he believed there was another side to the statistics, in particular those regarding dog waste. He talked about the compliance rate and said he believed it showed that people with dogs were doing a great job of cleaning up. Anne Macaulay, 1809 Higdon Avenue#2,Mountain View, talked about what PADS has been doing since the April meeting concerning dog access at Windy Hill. This included information stations at Windy Hill and in the community. She said they had found strong support and handed over petitions containing 244 signatures of those supporting continued dog access. She said people are receptive to the message and it is a question of getting the message to people. She thought they were making progress but it was slow. She added that the information station at Windy Will was held in the new parking lot. Dan Bernstein, PADS, described a group that had been formed, and said it was discouraging to see how little appreciation there was from the District. He said facts were ignored or distorted when not consistent with District Staff. Marjorie Ottenberg, 12881 Foothill Lane, Saratoga, said some workers who helped get the District started in the first place could not use the District land. She said she could only hike with her dog and described her experiences. She said she preferred to hike with her dog off leash and expected it to behave. She said dogs do not necessarily threaten wildlife and said she thought Sierra Azul would be ideal for dog access. Phil Hearin commended those who had come to support dog access and commended R. Anderson regarding the study. In regard to declining wildlife, he said there had been no conclusive studies done but there had been a decline. He did not think it was because of one use. The number of visitors would have impacts. Ken Byk, 1015 Mallet Court, Menlo Park, went on record as supporting access by dogs. He said trails are closed for those who don't care to be around dogs and he thought there were other options. Linda Cohen, 935 Scott Street, Palo Alto, talked about walking alone on preserves and said there needed to be more trails. She was worried about banning dogs from all preserves and thought dog owners would use the trails anyway. The problem with enforcement would be greater. Barbara Judge, Coastside Dog Club, asked about complaints. She thought that as word got out more and more will comply. She said those on the coast did not want to see further restriction of what they currently have. They want dog owners to be more responsible and must get the message out. Meeting 98-27 Page 6 Denise Williams, 25462 Altamont Road,Los Altos Hills, said she was concerned that they would lose one of the few preserves that we had. She said as a taxpayer she didn't mind paying if she got value. H. Haeussler asked what is more important-humans or the environment? Dan Bernstein said they had been working on this issue for a long time and asked if they were interested in making dog access work or in shutting it down. I Cyr responded to H. Haeussler stating that the District's primary objective was to acquire and preserve land and secondarily, to allow access to the land. He thanked people for coming and said this was an important issue. He thought it was easy to pick apart any survey but this was a generalized snapshot. He said they needed to move towards improving compliance and this was a highly charged issue. He suggested that if they proceeded as a committee they needed to address the demand on staff time. He said he was willing to stand with the Committee's recommendation to continue the trial for one more year. D. Little said he would far rather see a mountain lion than a person and said he had hiked Windy Hill. He described the hike and said he did not think they had a problem with dogs. However, he had seen horse damage. He saw wildlife while hiking and said he could not see a reason to close the preserve to dog use. Regarding compliance with rules, he was concerned that the District had a problem with enforcing them. K. Nitz said the matrix shows Windy Hill ranks high for dog access. He agreed with D. Little regarding the compliance level being an enforcement issue and said they should increase enforcement and signage or other education. He said he did not think they needed to close it. However, there will be more people visiting and maybe the District should not be opening or making more trails until we figure out everything that is going on. M. Davey said she didn't think they ought to spend any more staff time on this issue. She thought the study alerted users that it was in their interest to abide by the rules. She thought it was important to open trails and work with PADS to educate users. P. Siemens said he did not believe dogs should be allowed to be off leash. He said if they could have a responsible level of compliance, he would support extension of the trial. B. Crowder thanked those who spoke and the PADS members who had been operating the information stations. She said MROSD is an open space district and Meeting 98-27 Page 7 its purpose is to keep land from being developed. Recreation is secondary. She said San Mateo County does not allow dogs in any parks, and Santa Clara County has very limited access, so those people come to District preserves. She said she thought the criteria(if one trail in a preserve is open/closed, they should all be opened/closed)needed to be reviewed and she was in favor of continuing access for a year. She was also in favor of recommendation 4. Motion: P. Siemens moved that the Board determine that the proposed actions are categorically exempt under the California Environmental Quality Act (CEQA)based on the findings contained in the report. M. Davey seconded the motion. The motion passed 6 to 0. Motion: P. Siemens moved that the Board refer the matter back to the Use and Management Committee to develop a standard as to an acceptable level of compliance with dog access regulations. (There was no second or vote on this motion.) Discussion: Regarding monitoring compliance, C. Britton said he thought PADS would further work with the District. He said the level of compliance might affect opening other preserves to dogs. There was further discussion of monitoring compliance. Motion: M. Davey moved that Hamm's Gulch trail be open indefinitely and work cooperatively with PADS to continue its education program for the use of the trail; and that gathering of information on rules compliance be continued for a year without further formal study, and the compliance information be brought back to committee or Board for review at the end of the year. K. Nitz seconded the motion. The motion passed 6 to 0. Motion: P. Siemens moved that the Board direct staff to take measures, including signing, to prevent dogs from impacting Sausal Pond in Windy Hill Open Space Preserve. K. Nitz seconded the motion. The motion passed 5 to 0 (M. Davey abstained). Motion: P. Siemens moved that the Board refer the"all or nothing" policy on dog access to the Use and Management Committee. Discussion: R. Anderson clarified it was a guideline, not a rule. Second and Vote: K. Nitz seconded the motion. The motion passed 6 to 0. Meeting 98-27 Page 8 Motion: P. Siemens moved that the Board urge the Use and Management Committee to consider the addition of pooper scooper dispensers and other options at trail heads. K. Nitz seconded the motion. The motion passed 5 to 1 (B. Crowder voted no). Paul McKowan, Volunteer Coordinator, in response to comments by the public, said volunteers could modify their logs to show compliance as well as non- compliance. He described how volunteers, including high school and senior citizen groups, were recognized by the District. There was a recess from 9:45 P.M. - 9:55 P.M. B. Agenda Item No. 2-Parking Alternative Study-Fremont Older Open Space Preserve;Determination the Study of Parking Alternatives is Statutorily Exemp from the California Environmental Quality Act. and Review of the Parking Alternatives and Direct Staff as to the Preferred Alternative for Further Study- CReport R-98-136). R. Anderson presented the staff report and showed slides of the area. He answered questions about the cost per parking space. S. Schectman talked about liability and said staff believes that the golf course has a responsibility for golf balls. She said that whatever option is pursued Staff can renew dialogue with the country club regarding how they might participate. C. Britton said they hoped to solve the issue through negotiations. Regarding the condition of the road, R. Anderson said Prospect did not meet current county road standards and it is a matter of opinion as to whether it must. He said the county maintains the road to the parking lot. H. Haeussler commented that there are equestrian trails but no horse trailer parking. Charles Piercey, 88 Mercy Street,Mountain View, said he was happy about the development of Rancho San Antonio preserve. He agreed that there were safety concerns. Steve Stuckey, 22600 Prospect, Saratoga, said the road is below standard and there was zero gain with any of the suggested options. He said demand will increase and that the public has to have safe access and adequate parking. He asked why they were proposing a parking lot that would generate the equivalent traffic of 80 houses. Phil Hearin, District Ranger, commented on the recommendations. Meeting 98-27 Page 9 Earl Harris said he lived on Prospect Road and commended the District for being good neighbors regarding changing of signs. He said proposal 1 was the only logical way to preserve open space. Joe Kalin, General Manager of Saratoga Country Club, said their concern has been the safety of the area. He said the land swap had no benefit except increased safety and that the parking lot was put in a poor location. He asked to see a safety study if one had been done. Discussion followed regarding responsibility and expense of maintaining or improving the road. Moti n: P. Siemens moved that the Board determine that the study of parking alternatives is statutorily exempt from the California Environmental Quality Act(CEQA)based on the findings contained in the report. D. Little seconded the motion. The motion passed 6 to 0. Motion: P. Siemens moved that the Board direct staff to pursue option 1 for the basic construction and modification of the existing parking lot and hold fencing and gating in abeyance. J. Cyr seconded the motion. Discussion: P. Siemens suggested that a permeable surface be considered around the trees. J. Cyr said he appreciated staffs thorough analysis. Regarding the issue of whether there were permits or a safety study, S. Schectman said she did not believe that was determinative of the potential liability of the golf course or the District. She thought it would be productive to start the dialogue with the golf course again. Vote: The motion passed 6 to 0. C. Agenda Item No. 3 -Final Adoption of an Amendment to the Use and Management Plan for Sierra Azul Open Space Preserve and Award of Contract for Removal of Structures from the Former Sink,Barlow, and Young Properties; Acceptance of the Lowest Responsible Bid of$40.300 from Mike Tobar Excavation of Morgan Hill, Califarnia;and Authorization for the General Manger to Enter into a Contract for Performance of this Work and to Create an Additional 10% Continge, ncv Fund in the Amount of$4.030 to Cover M Unforeseen Expenses- (Report R-98-141). M. Freeman reviewed staffs recommendations. i Meeting 98-27 Page 10 Motion: M. Davey moved that the Board adopt the Amendment to the Use and Management Plan for Sierra Azul Open Space Preserve to remove the structures from the former Sink, Barlow and Young properties; accept the lowest responsible bid of$40,300 from Mike Tobar Excavation of Morgan Hill, California, for structures and debris removal at Sierra Azul Open Space Preserve; and authorize the General Manager to enter into a contract for performance of this work and to create an additional 10% contingency fund in the amount of$4,030 to cover any unforeseen expenses. P. Siemens seconded the motion. The motion passed 6 to 0. D. Agenda Item No. 4 - Acceptance of Progress ss Report on the Resource Management Program- (Report R-98-145). J. Isaacs and M. Freeman presented the report. VII. INFORMATIONAL REPORTS M. Davey said she had had a call from the Humane Society Wildlife Rescue project which returned rehabilitated animals back to natural areas. J. Isaacs responded that District policy states that the District not accept those animals. D. Little said he had done a ride along with Ranger L. Patterson on Skyline. In addition, he was impressed with staff s work on the Resource Management Plan. VIII. ADJOURNMENT At 11:57 P.M., the meeting was adjourned. Roberta Wolfe Recording Secretary Rqglonal Open ice Report R-99-20 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-04 January 27, 1999 AGENDA ITEM 1 AGENDA ITEM Approve Agreements with 2M Associates and John Wade for Consultant Services on the Potential District Annexation of the San Mateo County Coast With a Maximum Budget of$400,000 and $5,000 Respectively r GENERAL MANAGERS RECO�ATIONS 1. Authorize the General Manager to execute the attached agreement with 2M Associates for consultant services on the potential District annexation of the San Mateo County Coast, with a maximum not-to-exceed budget of$180,000 for all anticipated services and products on Phase I of the project, development of policies and draft service plan, and an anticipated maximum budget of$400,000 for all potentially required services. 2. Authorize the General Manager to execute an agreement with John Wade for consulting services on the annexation project, with a maximum not-to-exceed budget of$5,000. BACKGROUND A Board-appointed Ad Hoc Committee has researched various methods of preserving open space resources on the coast. The committee and staff met with numerous private and public agencies and stakeholders, held two community information meetings on the coast, conducted two public opinion surveys, and reported its findings to the Board. Through this process the Board determined that the most feasible method of enhancing open space conservation on the San Mateo County coast is through District annexation of the area from the southern boundary of the City of Pacifica to the Santa Cruz County line. At your meeting of November 12, 1998, you reviewed the results of the November 3, 1998 vote on Measure F, authorized the Ad Hoc Committee to proceed with the process of establishing a Coastal Advisory Committee, authorized staff to begin research and preparation of the initial documents required for potential annexation, and authorized the General Manager to negotiate with a qualified consultant to develop an appropriate scope of work and contract for services on the annexation process (see report R- 98-134). The coastal annexation process entails an extensive series of public review workshops and meetings with the Advisory Committee, the District Board, and both the Santa Clara County and San Mateo County Local Agency Formation Commissions ("LAFCOs"). The project requires preparation of a Servicg Plan, (a relatively detailed document required by LAFCO, including a description of activities the District would undertake, and policies that would apply if the District annexed to the coast), and environmental documentation; and, most probably, an Environmental Impact Report (a thorough environmental analysis of the potential consequences of the District's future actions). The overall HO Oistc l Circle . Los Altos, CA 94022-1404 Phone: 050-091-1 200 � FAX: 050-091-0485 # F-mail: mros(Ir+opertspace.org Web site:www.opewpa<e.org &mrrl of Piro tot,:Pate Siemens, 10mv C. Davev,led Cvr, Deane I.ittle,Nonette Hanko, Botsv Crowder,Kcnneth C. Nit/ ® Gonet,tf M tna,r,r°t-t t raig ftrittrm R-99-20 Page 2 process is anticipated to require approximately 2 years to complete, as illustrated in the Work Program and Schedule on page 6 of Attachment A to the draft contract following this Board report. The consultant team of 2M Associates, Planners and Landscape Architects; Terrell Watt, AICP, Planning Consultant; Thomas Reid Associates, Environmental Consultants; and Shute, Mihaly, and Weinberger, Environmental Attorneys, was selected as the best team for this project after a two-phase review of qualifications of several other Bay Area planning and environmental consultant firms. Each of the consultant team members brings a special area of expertise that will support a specific area of the study process. Resumes and qualifications for the consultant team are attached to the report following the draft contract. In addition to the planning consultant team, staff recommends authorization of a consulting agreement to take advantage of the knowledge and experience of John Wade, former Director of Land Protection at Peninsula Open Space Trust. John has spent over 20 years working with coastal landowners and has special understanding of open space preservation and agricultural land management issues as they pertain to the coast. The overall cost estimate for other consultant services of$400,000 (outlined on page 15 of Exhibit A to the attached draft contract) is based on detailed evaluation of the annexation process and a realistic projection of the products and services that may be required. The scope of services and budget are broken down into three phases, to be authorized sequentially based on confirmation of the required services and products at each stage. Only Phase I, which covers services through development of draft policies and service area plan, is proposed to be authorized at this time. Phase 2 services, through adoption of the policies and service plan, and certification of the environmental document, are anticipated to be completed by the end of fiscal year 1999/2000, or March 31, 2000. This would require separate authorization of the Phase 2 budget, which is currently estimated at $176,000, and finally, Phase 3 is budgeted at $44,000. $200,000 of the cost of the project will be offset by a grant from the Packard Foundation to support the coastal annexation studies, which the Board previously approved on January 13, 1999. These funds have now been received from the Packard Foundation. The attached draft contract includes a detailed scope of work in "Attachment A" outlining the general and specific tasks and products that would be provided by the consultant team. Staff will work closely with the consultant team to monitor progress and verify product and service requirements to ensure that expenditures are necessary. Patrick Miller, Partner of 2M Associates and lead consultant on the project team, will be present at your January 27 meeting to answer questions on the team's qualifications, the project requirements, and the estimated costs. Prepared by: Randy Anderson, Senior Planner Contact person: L. Craig Britton, General Manager CamuM t conUad-Fam No.I 9 cemea Fro6mun t and Law Codracal AGREEMENT FOR CONSULTING SERVICES, BETWEEN THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AND 2M ASSOCIATES 2M Associates, Box 7036, Landscape Station, Berkeley California 94707, Voice Phone (510) 524-8132 THIS AGREEMENT, dated this day of , 199_, is by and between 2M ASSOCIATES, a general partnership, ("Consultant") and the MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a public body of the State of California ("District"); RECITALS: WHEREAS, District desires planning consultant assistance for services and products necessary to pursue District annexation of the San Mateo County coast; and WHEREAS, Consultant and subconsultant team is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions; NOW, THEREFORE, Consultant and District agree as follows: AGREEMENT: (1) Scope and Schedule of Service. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to District the services described in Exhibit A, attached hereto and incorporated herein by reference, in compliance with the Work Schedule set forth in Exhibit A. (2) Compensation. For work performed by Consultant in accordance with this Agreement, District shall compensate Consultant in accordance with the payment terms, conditions and rates set forth in Exhibit A. (3) Effective Date. The effective date of this Agreement is the date the agreement is fully executed by both parties. (4) Indgyendent Contractor_Status. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of the Agreement, is an independent contractor and not an employee of the District. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee of the District. Page 2 (5) Assignment and Subcontracting. It is recognized by the parties hereto that a substantial inducement to District for entering into this Agreement was, and is, the professional reputation and competence of Consultant and the subconsultants designated in Attachment A. Neither this Agreement nor any interest therein may be assigned by Consultant without the prior written approval of District. Other than the subconsultants specified in Attachment A, Consultant shall not subcontract any portion of the performance contemplated and provided for herein without prior written approval of District. (6) Insurance. Before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to District the amounts of insurance and coverages specified in Exhibit B, "District Insurance Provisions", attached hereto and incorporated herein by reference. (7) Indemnification - Consultant's Resnon9Wlity. It is understood and agreed that Consultant shall indemnify, defend, and hold harmless District, its officers, employees, agents, and volunteers, from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, in connection with the negligent or intentional acts or omissions of Consultant, its employees, subcontractors, or agents, except for any such claim arising out of the sole negligence or willful misconduct of District, its officers, employees, agents, or volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. However, District agrees that it will not unreasonably refuse to accept defense and indemnity provided under the subject insurance certificates and endorsements and will fully cooperate in the provisions of any such defense. (8) Licenses. If a license or registration of any kind is required of Consultant, its employees, agents, or subcontractors by law, Consultant warrants that such license has been obtained, is valid and in good standing, and Consultant shall keep it in effect at all times during the term of this Agreement, and that any applicable bond shall be posted in accordance with all applicable laws and regulations. (9) Termination. This Agreement may be canceled at any time by District for its convenience upon written notification to Consultant. Should District fail to substantially perform its obligations in accordance with this Agreement, Consultant shall thereupon have the right to terminate this Agreement by giving written notice to District and specifying the reasons for such termination. In the event of termination by either party, Consultant shall be entitled to pro-rated compensation for services performed prior to the effective date of termination; provided, however, that District may condition payment of such compensation upon Consultant's delivery to District of any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or District in connection with this Agreement. Page 3 (10) NQ i=. Notices required by this Agreement shall be personally delivered or mailed, postage prepaid, as follows: To Consultant: Patrick Miller and Jane Miller 2M Associates Box 7036, Landscape Station Berkeley, CA 94707 (510) 524-8132 To the District: L. Craig Britton, General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 (650) 691-1200 (650) 691-0485 - FAX Each party shall provide the other party with telephone and written notice of any change in address as soon as practicable. Notices given by personal delivery shall be effective immediately. Notices given by mail shall be deemed to have been delivered forty-eight hours after having been deposited in the United States mail. (11) Ownership of Materials. All materials and records of a finished nature, such as final plans, specifications, reports, and maps, prepared or obtained in the performance of this Agreement, shall be delivered to and become the property of District. All materials of a preliminary nature, such as survey notes, sketches, preliminary plans, computations and other data, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to District at no additional charge and without restriction or limitation on their use consistent with the intent of the original design. Upon District's request, Consultant shall execute appropriate documents to assign to District the copyright to work created pursuant to this Agreement. The issuance of a patent or copyright to Consultant or any other person shall not affect District's rights to the materials and records prepared or obtained in the performance of this Agreement. District reserves a license to use such materials and records without restriction or limitation consistent with the intent of the original design, and District shall not be required to pay any additional fee or royalty for such materials or records. The license reserved by District shall continue for a period of fifty years from the date of execution of this Agreement unless extended by operation of law or otherwise. (12) Abandonment by Consultant. In the event Consultant ceases performing services under this Agreement or otherwise abandons the project prior to completing all of the services described in this Agreement, Consultant shall, without delay, deliver to District all materials and records prepared or obtained in the performance of this Agreement, and shall be paid for the reasonable value of the services performed up to the time of cessation or abandonment, less a deduction for any damages or additional expenses which District incurs as a result of such cessation or abandonment. Page 4 (13) Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. (14) No Third--fir y i". The parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein. (15) Compliance with Laws. In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States and the State of California, and all ordinances, regulations and policies of District. Consultant warrants that all work done under this Agreement will be in compliance with all applicable safety rules, laws, statutes and practices, including but not limited to Cal/OSHA regulations. (16) Controlling Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California. (17) Conflict of Interest. Consultant warrants and covenants that Consultant presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless heir arise, Consultant shall promptly notify District of the existence of such conflict of interest so that District may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code § 81000 et seq.) respecting this Agreement. (18) Time is of the Essence. Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with any schedules specified herein. In the performance of this Agreement, time is of the essence. Time extensions for delays beyond Consultant's control, other than delays caused by District, shall be requested in writing to District's Contract Administrator prior to expiration of the specified completion date. (19) Whole Agreement and Amendments. This Agreement constitutes the entire understanding and Agreement of the parties. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or any previous written or oral Agreements between the parties with respect to all or any part of the subject matter hereof. This Agreement may be modified or amended only by a written document executed by both Consultant and District's General Manager and approved as to form by District's Legal Counsel. Such document shall expressly state that it is intended by the parties to amend the terms and conditions of this Agreement. (20) Cagily of Parties. Each signatory and party hereto warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement and that all necessary actions have been taken so as to enable it to enter into this Agreement. Page 5 (21) Multiple Cages of Agreement. Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of District's District Clerk is the version of the Agreement that shall take precedence should any differences exist among counterparts of the document. (22) Severability. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the parties. IN WITNESS WHEREOF, Consultant has executed this Agreement, and District, by its General Manager, who is authorized to do so, has executed this Agreement. MIDPENINSULA REGIONAL OPEN SPACE Approved as to form and procedure: DISTRICT By: L. Craig Britton, General Manager Susan M. Schectman, District Legal Counsel Date: Date: Attest: CONSULTANT By: District Clerk Date: Date: Attachments: Exhibit A Scope of Services, Compensation and Billing Exhibit B District Insurance Provisions EXHIBIT A to Agreement for Professional Services between the Midpeninsula Regional Open Space District (District) and 2M Associates (Consultant) for STUDIES OF DISTRICT ANNEXATION OF THE SAN MATEO COUNTY COAST SCOPE OF SERVICES, COMPENSATION AND BILLING 1.0 SCOPE OF SERVICES This project agreement defines the planning services for which the Consultant shall assist the District. 1.1 UNDERSTANDINGS 1.1.1 Project Purpose: The purposes of this project are: • To expand by annexation the existing service area of the District to an area generally defined as west from the current District boundaries to the Pacific Ocean along the San Mateo coastline and from south of the City of Pacifica to the Santa Cruz County line; • To define the services that will be provided by the District within the annexation area; • To determine appropriate District policies to govern the services provided by the District within the annexation area; and • To satisfy all the requirements of the Cortese-Knox Local Government Act of 1985 governing the annexation process. 1.1.2 Formal Approval Bodies: The District Board will approve the Service Plan for the proposed annexation and act as Lead Agency in certifying the program level Environmental Impact Report. The annexation application will be processed through the Santa Clara Local Area Formation Commission (LAFCO). The San Mateo LAFCO will review the application and provide recommendations to the Santa Clara LAFCO. The District Board will act as "Conducting Authority" as defined by LAFCO. 1.1.3 General Services: Services provided by the Consultant shall generally include the following. • Serving as staff for the District and providing project management services for policy planning, environmental documentation, economic analysis, geographic information data-base mapping services, and agency and public coordination; • Coordinating with the District staff and the Chair of the Coastal Citizens Advisory Committee (CCAC) and assisting in the facilitation of that Committee's work; • Reviewing and updating, in coordination with the CCAC, a draft set of District policies that would govern District services in the proposed annexation area; • Preparing a District Service Plan for use in the LAFCO application; • Preparing necessary environmental documentation needed to meet the requirements of the California Environmental Quality Act (CEQA) and the Santa Clara and San Mateo Local Area Formation Commissions; • Completing an application for annexation of the western portions of San Mateo County into the District; and Page 1 Ezhibit A: Scope-of-Services-Studies of District Annexation of the San Mateo County Coast January 21,1999 • Assisting the District in processing the application, conducting public reviews, and preparing a Certificate of Completion. 1.1.4 General Review Factors: Factors to be considered in the review of annexation proposal include, but will not be limited to, all of the following: • Population; population density; land area and land use; per capita assessed valuation; topography, natural boundaries, and drainage basins; proximity to other populated areas; the likelihood of significant growth in the area during the next 10 years. • Need for organized services; the present cost and adequacy of governmental services and controls in the area; probable future needs for those services and controls; probable effect of the proposed annexation and of alternative courses of action on the cost and adequacy of services and controls in the area and adjacent areas. "Services" refers to governmental services and includes the public facilities necessary to provide those services. • The effect of the proposed action and of alternative actions on adjacent areas, on mutual social and economic interests, and on the local governmental structure. • The conformity of both the annexation proposal and its anticipated effects with adopted 1 AFCO policies on providing planned, orderly, efficient patterns of urban development. • The effect of the proposal on maintaining the physical and economic integrity of agricultural lands. • The definiteness and certainty of the boundaries of the territory, the non-conformance of proposed boundaries with lines of assessment or ownership, the creation of islands or corridors of unincorporated territory, and other similar matters affecting the proposed boundaries. • Consistency with city or county general and specific plans. • The sphere of influence of any local agency which may be applicable to the proposal being reviewed. • The comments of any affected local agency including special districts and urban and rural service areas. • The potential environmental effects that may be associated with the annexation and the proposed Service Plan. 1.1.5 Planning Coordination and Meetings: A major focus of the planning program is coordinating the decision-making process and the involvement of a number of participants. Their role in the policy development and annexation process, the type of input, and frequency of interaction are summarized below. This organization is not fixed and will be discussed with the Coastal Citizens Advisory Committee prior to finalization. • District Staff: In order to assure that the project is progressing in a timely fashion, regular review meetings will be held with District staff at the Dristict's offices. These will be held weekly or bi-weekly as dictated by the work at hand. • Coastal Citizens Advisory Committee: At the focus of the project, the CCAC is assumed to be an active one and truly a "sounding board" for the proposed annexation area. It is this group that will direct the formulation of draft policies, debate potential conflicts, and seek resolution. As such, the majority of the communication program is directed toward its involvement. A schedule of regular meetings with defined agendas will be established with the CCAC at their first two meetings. In addition, there will be special study sessions, workshops, and field trips to develop hands-on understanding of the proposed annexation area and solicit comment Paget Ezhibit A: Scope-of-Services -Studies of District Annexation ofthe San Mateo County Coast January21,1999 from a myriad of special interest groups. It is assumed that there will be no more than twelve CCAC workshops and meetings and that all meetings will be open to the general public. • CCAC Chairperson: In order to facilitate CCAC work, the Consultant will meet with the Chairperson of the CCAC approximately one week prior to each CCAC meeting to review the agenda, presentation materials, and work products. It is assumed that there will be no more than twelve Chairperson meetings. • Individual CCAC Members: Introductory interviews will be conducted by the Consultant with all CCAC members. It is assumed that membership will be limited to thirteen individuals. • Local Area Formation Commission Staff. Coordination meetings with staff from both the Santa Clara LAFCO and San Mateo LAFCO will be held at key decision points throughout the planning process to assure that all technical application requirements are being fulfilled. • Local Agencies, Special Interest Groups (or individuals) & Property Owners: CCAC Workshops will be conducted to solicit comments from more than forty identified interest groups previously identified by the MROSD Board. The format for these sessions will determined by the CCAC but would be limited to no more than two all-day workshops. • General Public: In addition to CCAC Meetings that will also serve as informal scoping sessions, a minimum of nine public meetings or hearings will be conducted to include: - Step 3: Formal CEQA Scoping Meeting District Board Meeting to accept the Draft Service Plan - Step 4: DEIR Review Meeting - Step 5: District Board Hearing to adopt Service Plan / Fiscal Analysis and to certify the FEIR - Step 6: Presentation of Application (Service Plan, Fiscal Analysis, and FEIR) to Santa Clara LAFCO Presentation of Application to San Mateo LAFCO Recommendation Hearing by San Mateo LAFCO to Santa Clara LAFCO Resolution Hearing by Santa Clara LAFCO to approve Application - Step 7: Conducting Authority Public Hearing and Protest / Resolution of Approval 1.1.6 Mapping And Data Management: Mapped information to be used in support of Annexation Application and related planning and environmental documentation will be prepared on the Arcinfo / ArcView platform. 1.1.7 Environmental Documentation: A program level Environmental Impact Report will be prepared. 1.1.8 Fiscal Analysis: The Santa Clara LAFCO would likely require a fiscal evaluation to include, but not be limited to: fiscal impacts of the proposed annexation on existing agencies; explanation of how District services and facilities would be financed; and an operating budget for the proposed annexation area including estimates of revenues and expenditures. Though the District is not requesting through this process an exchange of property tax revenues, prior to the issuance of a Certificate of Filing by the LAFCO Executive Officer, it may be required that property tax exchange agreements must be initiated and/or adopted. The precise scope of the fiscal analysis that will be required will be discussed with LAFCO Staff prior to the initiation of this aspect of the work program. Page Ezhibit A: Scope-of-Services -Studies of District Annexation of the San Mateo County Coast January 21,1999 1.1.9 District Responsibilities: The District will provide the Consultant with requested information in a timely fashion. District staff shall be available on a regular basis to review work in progress. The District shall be responsible for the following: • Scheduling and paying for meeting room rentals; • Media announcements based on information provided by the Consultant; • Postage and mailing of CCAC information packets, CEQA documents (for example NOP, Initial Study, Draft and Final Program Environmental Impact Reports), and information update announcements or other report distributions as necessary throughout the life of the project; • Preparing District Board meeting minutes; and • LAFCO application fees. 1.1.10 Report Production: The following numbers of documents will be prepared: • 25 copies of CCAC packages for each meeting • 8 copies of Administrative Drafts for various working documents • 50 copies of the Draft Service Plan for District Board acceptance • 200 copies of Draft and Final EIR's 1.2 PROJECT ORGANIZATION AND TIMING Figure A-1 presents seven overall steps for work, the major products that will be generated, and the general sequence and timing of each step. Much of the work of individual steps will be conducted in parallel. The timing of each work step as shown on Figure A-1 is preliminary and will be reconsidered upon the conclusion of each step. These steps and the major activities involved are: • Step 1: Project Management -- to include: day-to-day oversight of work activities; preparing progress reports; preparing CCAC meeting packages and interim reports; preparing press releases and work summaries; coordinating sub-consultant activities; coordinating District and LAFCO staff reviews; and conducting other administrative functions. • Step 2: CCAC Workshops -- developing presentation materials, coordinating speakers, and facilitating all workshops. • Step 3: Draft Service Plan --Conducting a full policy analysis and preparing Preliminary and Draft Service Plans for CCAC and District Board acceptance. • Step 4: Draft Program Environmental Impact Report -- Conducting technical evaluations of project impacts required by CEQA; conducting a formal Scoping meeting(s); preparing a Preliminary Environmental Evaluation, Initial Study, Administrative Draft Program Environmental Impact Report, and Draft Program Environmental Impact Report; facilitating District Board hearings. • Step 6: LAFCO Proceedings -- Preparing the LAFCO Application to include a Final Service Plan, Fiscal Analysis, and Final Program Environmental Impact Report. Preparing presentation materials and assisting in District Board Hearings and LAFCO,Hearings. • Step 7: Conducting Authority Proceedings -- Preparing presentation materials and assisting in District Hearings. Page Ezhibit A: Scope-of-Services -Studies of District Annexation ofthe San Mateo County Coast January2l,1999 1.3 ORGANIZATION AND KEY PERSONNEL Figure A-2 presents an overall organization framework for the project. The following organizations and key team members comprise the Consultant team: 2M Associates: Project Management and Planning • Patrick Miller, Partner-in-Charge and Project Manager • Jane Miller, Project Administration Thomas Reid Associates: Environmental Documentation and Planning • Thomas Reid, Principal-in-Charge • Janet Cochrane, Project Manager Terrell Watt,AICP: Policy Planning Shute, Mihaly & Weinberger: Legal Analysis • Richard Taylor, Partner Green Information Network: Geographic Information Services No substitutions in key staff will be made without prior District authorization. Page Ezhibit A: Scope-of-Services -Studies of District Annexation of the San Mateo County Coast January 21,1999 Studies of District Annexation of the San Mateo County Coast Midpeninsula Regional Open Sp:t(e I)istrici - -- FIGURE A-1: General Work Program and Schedule ,, .P .,l,1121f99 SCOPING I DRAFTSERVICE FINAL SERVICE PLAN LAFCO PROCEEDINGS PRELIMINARY SERVICE 13LAN PLAN/INITIAL FEIR/FISCAL IMPACT PLAN ACCEPTANCE PRELIMINARY ENVIRONMENTA STUDYIDEIR .• • APPLICATIONEVALUATION IAFCO Mowh 1 _2 3 4 5 6 7 8 9 10 11 12 li 14 15 16 17 IN _19 291 21 22 B 24 25 26_ 27 28 2) GENERAL WORK S7'EI' Mouth!fea 1/)9 2/99 3/99 4/99 5/99 6/99 7/99 11 8/99 9/99 10199 I I/99 12/99 1100 2/00 3100 4/00 5/00 6/00 7100 8100 9/00 10/00 11/00 12/00 1/01 2/01 3/01 4/01 5/01 Ste 1:Project Management Prdimin, Drab Service Pho S—kv Plan Step 2:CCAC Workshops Ste 3:Draft Service Plan Step 4:Draft EIR NOV' U Initial Study DEIR Ste 5: IAFCO Application Service Plan lAFCO Appm-,l C.,nfi-m /FEIR of C, q k inn Ste 6:LAFCO Proceedings I f 71 Ste 7:Conducting Authority Proceedings Accept Policies!Draft Scrvicr Plan Ado.t Policia/Setvice Plan/Certify EI R M ROSD BOARD ACTION Month 1 1 2 31 4 5 6 7 8 9 10 11 121 13 141 15 16 171 18 191 20 21 22 23 24 25 26 27 28 29 Month/Year 1/99 2/99 3/991 4199 5/99 6/99 7/99 8/99 9/99 10/99 11/99 12/99 1/001 2100 3/00 4/00 5/001 6100 7/00 8/00 9/00 10/00 11/00 12/00 1/01 2/011 3101 4/01 5/01 :Probable period for completion of work step Initial research activities/Potential extension of work step Transition Point Studies of District Annexation of the San Mateo County Coast Date prepared:1/21/99 Midpeninsula Regional Open Space District FIGURE A-2: Project Organization board of Pirectorr, IF •• r 5anta Clara County LAFCO ----------- board Committee •• r •• r and 2M Team Committee (CCAC) 5an Mateo County 5an Mateo County LAFCC) Coastside Stakeholders Planning CEQA'' representing community and and Documentation special interest groups Coordination (approximately 42 groups as identifid by the MR05D Board GI5 Fiscal of Directors and CCAC) Mapping Impact Analysis General Public 2.0 DETAILED APPROACH, WORK PROGRAM, AND PRODUCTS STEP 1: PROJECT MANAGEMENT Task 1.1 Project Refinement: Prior to formal initiation of the project, the Consultant Project Manager will meet with the District Project Manager to: establish basic administrative procedures; refine the scope of work and contract requirements; agree on mapping scales; establish lines of communication; set initial milestone dates for the CCAC meetings; and discuss general meeting requirements and internal reporting and review procedures. The result will be the contractual work program and attachments necessary to execute the County Professional Services Agreement. Product • Initial Scope-of-Work and Budget • Professional Services Agreement Task 1.2 Ongoing Project Management: Acting as District staff, the Consultant will provide necessary services to facilitate positive progress for all planning and annexation application and review activities. Services will include, but not be limited to: regular review meetings with District staff and others as necessary; responding to questions about the project and its progress as necessary; coordinating selected District staff and other consultants involved with the technical studies associated with the project; maintaining mailing lists; and maintaining project files. Products • In-Progress Review Reports • Monthly Progress Reports and Budget Summaries • Draft media announcements (for District Public Relations staff) STEP 2: CCAC MEETINGS / WORKSHOPS The Consultant will prepare necessary materials to facilitate all CCAC meetings, field trips, and workshops. Such materials will include, but not be limited to: • Meeting schedules and announcements • Meeting agendas and information packages (including interim reports) • Meeting minutes • Draft media announcements (for use by District Public Relations staff) Task 2.1 Conduct Initial Meetings: In the first three weeks after award of contract, the Consultant Project Manager and other constant team members as appropriate will conduct introductory meetings and/or conversations with: • CCAC Chairperson • all members of the CCAC. • Santa Clara and San Mateo LAFCO staff • staff from key agencies likely to be the source for baseline data needed to accomplish the work program. These include but are not limited to: the Coastal Commission, San Mateo County (Planning, Parks and Recreation, Public Works, and Environmental Health), City of Half Moon Bay, other special districts (fire, water, etc.), and State resource agencies. Discussions will focus on the project schedule, technical requirements, and history and issues associated with the annexation. Other discussion items will include: agency/individual goals; management capabilities and concerns; existing use data including growth demand/open space need studies; Page 8 Ezhibit A: Scope-of-Services -Studies of District Annexation ofthe San Mateo County Coast January21,1999 availability of existing baseline infrastructure and resource data; and other organizations and individuals to be included in the planning process and on the mailing list. Product • Meeting summary Task 2.2 Develop Public Involvement Plan / CCAC Meeting #1: A generalized Public Involvement Plan will be developed, presented, and discussed with the CCAC at their initial meeting. One aspect of this plan will be developing tools and techniques to actively involve special interests, landowners, and members of the public in the planning process. Based on comments and direction provided by the CCAC, the Public Involvement Plan will be refined to include a matrix identifying when and how the general public, local community groups, interested agencies, and private landowners will be consulted for input. It will also identify a detailed schedule of meetings with the CCAC and District Board for work Steps #3 and #4 listing the number, types, and anticipated formats of meetings and presentations. A preliminary schedule of field trips that might be conducted with the CCAC will be provided. Products: • Preliminary Public Involvement Plan • Final Public Involvement Plan • Draft Press Release Task 2.3 Conduct Ongoing CCAC Meetings and Workshops: The consultant will assist the CCAC Chairperson in conducting all CCAC meetings and workshops. This will include meetings to: review and discuss existing District policies; workshops to solicit comments from interested agencies, special interest groups, and the general public; and meetings to develop a refined list of services and policies for the District Board's consideration as the basis for the District's Service Plan. Products • Committee Meeting Packages (agendas, schedule, requested information inserts) • Meeting Minutes STEP 3: DRAFT SERVICE PLAN Task 3.1 Policy Analysis Task 3.1.1 Data Gathering: Data and documents relevant to the formulation of policies for the annexation area will be collected. These include but are not limited to: • District policies • San Mateo and Santa Clara LAFCO Policies • San Mateo County General Plan • Existing and Proposed San Mateo County Trails Plan • Other Trails Plans (Federal, State, and County Parks) • Special District Master Plans (including the San Mateo County Resource Conservation District) • City of Half Moon Bay General Plan • Local Coastal Program • Standards for Architectural and Site Controls Page 9 Ezhibic A: Scope-of-Services-Studies of District Annexation of the San Mateo County Coast January21,1999 Task 3.1.2 Analyze Existing District and Related Agency Open Space Policies: Based on information collected in Step 3.1.1, existing District policies will be compared and contrasted with the policies now in effect within the proposed annexation area. Inconsistencies among current plans, especially those relating to open space preservation, agricultural ranch lands, riparian corridors and public access associated with development, will be made evident where these policies could have any impact on the Service Plan. The ability of other public agencies to protect open space lands, provide for public access, and acquire new lands will be summarized. Product: • Policy Analysis Task 3.1.3 Formulate Preliminary District Policies: Working over several sessions with the CCAC, a preliminary set of policies for the Coastal Annexation area will be discussed and prepared. Task 3.2 Preliminary Service Plan: The Consultant shall prepare an Administrative Draft Service Plan for District staff and legal review to include all of the following information and any additional information required by the Santa Clara LAFCO or the Executive Officer: • An enumeration and description of the services to be extended to the affected territory; • The level and range of those services; • An indication of when those services can feasibly be extended to the affected territory; • An indication of any improvement or upgrading of structures, roads, sewer or water facilities, or other conditions the local agency would impose or require within the affected territory if the change of organization or reorganization is completed; and • Information with respect to how those services will be financed. Product • Preliminary Service Plan Task 3.3 Draft Service Plan: Based on written review comments provided to the Consultant, a Draft Service Plan will be prepared for review by the CCAC. Product • Draft Service Plan Task 3.4 Fiscal Analysis: Information regarding how the services will be financed will come from the fiscal analysis to be prepared by an independent economic analysis sub-consultant. Preliminary discussions with LAFCO staff indicate that this plan should also describe how MROSD will be able to continue serving its existing district service area in addition to the expanded area with no loss of services to the existing district. The scope of this service plan will be further refined with input from Santa Clara and San Mateo LAFCO's staff. The Consultant will refine the scope obtain up to three proposals to conduct the study for District review and consultant selection. Products • Fiscal Analysis Scope of Work • Request-for-Proposals Task 3.5 Accept Draft Service Plan and Fiscal Analysis: After acceptance by the CCAC of the Draft Service Plan, it will be presented for acceptance to the District Board and used as the basis for the Project Description for the Draft EIR. Page 10 Ezhibit A: Scope-of-Services-Studies of District Annexation of the San Mateo County Coast January 21,1999 1 STEP 4: ENVIRONMENTAL ANALYSIS AND DRAFT PROGRAM ENVIRONMENTAL IMPACT REPORT A key aspect of the environmental analysis is that it will be incorporated into the policy formulation process of the CCAC. This will be done for two reasons: so that the Committee's open meetings and workshops are viewed as an extended scoping process; and so that the "project description", which in this case is the District's proposed Service Plan, will to a great extent include implementation and management policies that focus on minimizing the Service Plan's long-term detrimental environmental effects, if any. In satisfying CEQA requirements, two levels of evaluation will occur. An initial environmental analysis will be conducted to facilitate the CCAC deliberations. The timing of this analysis will roughly parallel the resource inventory steps necessary to prepare a CEQA document. The second level of evaluation will be the preparation of required CEQA documents (Initial Study, Draft EIR, and Final EIR) to be conducted after the Preliminary Service Plan policies' additions, modifications and deletions to the basic District policies are determined. Impact categories within the annexation area that are anticipated to be reviewed in the Program EIR include, but are not limited to: • Purpose and need for the project including the ability of other public agencies to protect open space lands, provide for public access, and acquire new lands • Preservation and enhancement of agriculture (including Williamson Act lands) • Preservation and enhancement of fish and wildlife habitat resources • Public access conflicts with existing land uses • Land acquisition policies (including lease and improvement policies) • Management of District lands (police, fire, emergency response) • Relationship to other plans and policies • Effects of any improvement or upgrading of structures, roads, sewer or water facilities, or other conditions Task 4.1 Data Gathering: Data and documents relevant to the Program EIR preparation will be compiled. These include but are not limited to: • District plans, maps, and open space planning study- GIS information; • Resource Conservation District information, other relevant background studies and technical reports for the area; • Baseline data such as existing noise, traffic, air quality, agricultural resources and biological resources; and • Parcel data, including Williamson Act parcels. Task 4.2: Initial Environmental Evaluation: The initial environmental evaluation will be conducted during the first half of the CCAC policy review process. It will include a regional inventory and mapping of open space and agricultural preservation "opportunities and constraints" within the proposed annexation area. This evaluation will be accomplished utilizing existing information provided by District, San Mateo County and other sources. This evaluation will broadly compare the effects of existing District policies relative to: • The most environmentally sensitive areas within the proposed annexation area; • Areas with high open space value Page I I Ezhibit A: Scope-of-Services -Studies of District Annexation of the San Mateo County Coast January 21,1999 • The most agriculturally productive areas within the proposed annexation area. Agriculturally productive areas include lands that are currently being farmed, lands with prime soils, important farmlands, Williamson Act lands, areas not constrained by slope, good microclimate, lands designated agriculture in County LCP and surrounding land uses (e.g. adjacent land use reduces the agricultural suitability of land); • Areas where significant environmental problems or conflicts could occur based on existing land use and ownership patterns; and • Areas where significant opportunities exist to provide the public with compatible recreational and educational experiences related to the open space values of the annexation area. • Areas where significant commercial timber resources. The evaluation at this phase will be an integral part of the annexation planning process, but will not be done in a "CEQA format" relative to an Initial Study because the project will technically not yet be defined. Task 4.3 Prepare Initial Study: Based on initial data gathering and environmental evaluation completed earlier, and after a Preliminary Service Plan is identified by the CCAC, an Initial Study will be prepared. The Initial Study will focus the scope of the program level EIR and reveal what major environmental problems can be avoided or minimized. Product • Initial Study Task 4.4 Distribute Initial Study / Notice of Preparation: A Notice of Preparation that will include the Initial Study will be prepared and distributed describing environmental issues of the project for the purposes of scoping. Product • Notice of Preparation Task 4.5 EIR Scoping Meeting: One formal EIR Scoping Meeting separate from the CCAC meetings will be conducted. Product • Meeting Summary Task 4.6 Prepare Administrative Draft Environmental Impact Report: After a Draft Service Plan has been accepted by the District Board, an Administrative Draft EIR will be prepared for District Staff and legal review. The Administrative Draft EIR will focus on the implementation and management policies of the Service Plan, regional considerations and influences, cumulative effects, and broad alternatives, as well as major site-specific problem areas, if any. Product • Administrative Draft EIR Task 4.7 Prepare Draft Environmental Impact Report: Based on review comments a Draft EIR will be prepared. Product • Draft EIR Page 12 Ezhibit A: Scope-of-Services-Studies of District Annexation ofthe San Mateo County Coast January21,1999 t Task 4.8 Prepare Administrative Draft / Final Environmental Impact Report: Following public review and comment and, if necessary, revision of the Service Plan an Administrative Draft of the Final EIR and CEQA-mandated mitigation monitoring program will be prepared for District staff and legal review. With adequate integration of environmental information from Task 4.2, revisions to the Service Plan should not be required or would be minimal. The Administrative Draft / Final EIR will include the Summary from the Draft EIR, repeated verbatim. The summary will include a list of all the impacts and mitigation measures contained in the Draft EIR, a summary of the proposed Service Plan, and a summary of all the important revisions to the text of the Draft EIR Both written comment letters and a summary of verbal comments received at the District's public hearing will be provided. There likely will be many individual comments with similar points of view received about certain impact categories. As a result "Master Responses", as one comprehensive discussion, will be prepared in order to address the categories of issues raised. These Master Responses will be provided prior to the sections containing the comment letters and the individual responses. As needed, individual responses will refer the reviewer back to these Master Responses. Product • Administrative Draft of Final EIR Task 4.9 Prepare Final Environmental Impact Report: Based on comments provided, the Final EIR will be prepared and distributed. Product • Final EIR STEP 5: LAFCO APPLICATION Task 5.1 Administrative Draft Application: The Consultant shall prepare an Administrative Draft of the LAFCO Application for District staff and legal review. The application will include all of the following information and any additional information required by the Santa Clara LAFCO Executive Officer: • District Board Resolution • Service Plan - An enumeration and description of the services to be extended to the affected territory; - The level and range of those services; - District policies governing the services to be provided; - An indication of when those services can feasibly be extended to the affected territory; - An indication of any improvement or upgrading of structures, roads, sewer or water facilities, or other conditions the local agency would impose or require within the affected territory if the change of organization or reorganization is completed; and - Information with respect to how those services will be financed. • Final Environmental Impact Report Product • Administrative Draft of LAFCO Application Task 5.2 Final Application: Based on written review comments provided to the Consultant, the application will be finalized and submitted to the LAFCO Executive Officer. Page 13 Ezhibit A: Scope-of-Services-Studies of District Annexation of the San Mateo County Coast January 21,1999 Product * Complete 1AFC0 Application STEP 6: 1AFCO PROCEEDINGS The Consultant will assist the District in presentations of the annexation proposals, the process used to develop the Service Plan, and findings of the FEIR to the Santa Clara and San Mateo LAFCOs. The Consultant will assist LAFCO staffs in preparing for 1AFCO hearings and, as necessary, answering questions about the project. Product 0 Public Presentation Materials STEP 7: CONDUCTING AUTHORITY PROCEEDINGS The Consultant will assist the District, which will be acting as the Conducting Authority under LAFCO regulations, in preparing for and conducting the required public hearing / protest that should result in a Resolution of Approval. That Approval will be forwarded to the 1AFCO Executive Officer to obtain a Certificate of Completion. Products Resolution of Approval Public Presentation Materials � ____''- Scope-of-Services Studies f__--Annexation f_' San Mateo County Coast '___' _--_ 3.0 COMPENSATION 3.1 Method of Compensation and Authorized Limits: Compensation will be on a time and materials basis as authorized by the District. Total compensation for the life of the project is expected not to exceed $400,000 (Four Hundred Thousand Dollars). The first authorized phase of work (PHASE 1 as identified in Section 3.2 below) is not to exceed $180,000 (One Hundred Eighty Thousand Dollars). At such time as Consultant shall have incurred time and materials equal to $180,000 ("Authorized Limit"), Consultant shall not be entitled to any additional compensation without further authorization issued in writing and approved by the District. 3.2 Projected Budget: Fees to be paid to Consultant as set out in this section will include all incidental expenses incurred by Consultant in performing the services required by this agreement. Projected budgets for each work step outlined in Section 2.0 are as follows: Step 1: Project Management $ 62,000 Step 2: CCAC Workshops $ 65,000 Step 3: Draft Service Plan $ 40,000 Fiscal Analysis (Allowance) $ 50,000 GIS Mapping (Allowance) $ 30,000 Step 4: Draft Environmental Impact Report $ 122,500 Step 5: LAFCO Application $ 17,500 Step 6: LAFCO Proceedings $ 8,000 Step 7: Conducting Authority Proceedings $ 5,000 TOTAL $ 400,000 However, Consultant fees are broken into three phases as listed below. These phases reflect major decision points of the MROSD Board that occur within the planning process as indicated in Figure A-1: Work Program and Schedule. PHASE 1: ACCEPT POLICIES / DRAFT SERVICE PLAN $ 180,000 Encompassing all work up to and including Work Task 3.3: Draft Service Plan and Work Task 4.4: Initial Study / Notice of Preparation PHASE 2: ADOPT POLICIES / SERVICE PLAN AND CERTIFY EIR $ 176,000 Encompassing the remainder of work in Work Steps 3 and 4 including the Work Task 3.4: Fiscal Analysis PHASE 3: CONDUCTING AUTHORITY PROCEEDINGS AND $ 44,000 CERTIFICATE OF COMPLETION Encompassing Work Steps 5, 6, and 7 TOTAL $ 400,000 It is recognized that incremental authorization of work tasks, such as the preparation of the Draft EIR, could substantially delay the overall timeframe of work as outlined in Figure A-1. Page 15 Ezhibit A: Scope-of-Services -Studies of District Annexation of the San Mateo County Coast january21,1999 3.3 Rate of Compensation: For performance of the Scope of Services by Consultant as herein required, the District shall pay Consultant for the productive hours of time spent by Consultant in the performance of said Services at the following rates: 2M Associates $103.50 per hour - Partner / Project Management* $ 70.00 per hour- Administration, Secretarial and Graphics Services Thomas Reid Associates $115.00 per hour-Principal $ 75.00 per hour- Project Management and GIS Analysis $ 50.00 per hour -Administration and Secretarial Terrell Watt $95.00 per hour- Principal* Shute, Mihaly & Weinberger $205.00 per hour- Clem Shute* $195.00 per hour- Richard Taylor* $150.00-175.00 per hour- Legal Research GreenInfo Network $ 75.00 per hour- Project Management and GIS Analysis $ 50.00 per hour- Map Preparation $ 30.00 per hour- Digitizing * discounted rates for public and non-profit clients 3.3 Contract Administrators: District: Randy Anderson, Senior Planner Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 (650) 691-1200 Consultant: Patrick T. Miller, Partner 2M Associates Box 7036, Landscape Station Berkeley, CA 94707 (510) 524-8132 3.4 Invoice Procedures 3.4.1 Invoicing: Consultant's invoice shall be submitted monthly for the previous calendar month. Bills must typically be submitted by the first Wednesday of the month in order to be authorized for payment at the District Board meeting on the second Wednesday of the month. 3.4.2 Terms and Conditions for Processing Invoices: All invoices submitted by Consultant shall contain sufficient information to determine whether the amount deemed due and payable is accurate. Invoices shall include a summary description of services performed, the number of hours spent and by whom, a brief description of any costs incurred, and the Consultant's signature. Invoices must break down labor and expenses for each'of the separate work steps outlined in Section 3.1 above. Invoices shall be accompanied by the Consultant's taxpayer identification number. Pagel Ezhibit A: Scope-of-Services-Studies ofDlstrictAnnexation ofthe San Mateo County Coast January21,1999 Exhibit B to Agreement between Midpeninsula Regional Open Space District(District) and 2M Associates(Consultant) NMPENINSULA REGIONAL OPEN SPACE DISTRICT INSURANCE REQUIREMENTS Insurance. Before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the District the insurance specified below. (1) Workers' Compensation.. Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant shall be provided as required by the California Labor Code. (2) Commercial General and Automobile Liability. Consultant, at Consultant's own cost and expense, shall maintain Commercial General and Business Automobile Liability insurance for the period covered by this Agreement in an amount not less than one million dollars ($1,000,000), combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of hired, owned and non-owned automobiles. Coverage shall be at least as broad as the latest edition of the Insurance Services Office Commercial General Liability occurrence form CG 0001 and Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (any auto). No endorsement shall be attached limiting the coverage. (a) A policy endorsement must be delivered to District demonstrating that District, its officers, employees, agents, and volunteers are to be covered as insureds as respects each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to District, its officers, employees, agents, or volunteers. 1 (b) The insurance shall cover on an occurrence or an accident basis, and not on a claims made basis. (c) An endorsement must state that coverage is primary insurance and that no other insurance affected by the District will be called upon to contribute to a loss under the coverage. (d) Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to District and its officers, employees, agents, and volunteers. (e) Insurance is to be placed with California-admitted insurers. (f) Notice of cancellation or non-renewal must be received by District at least thirty days prior to such change. (3) Professional Liability. Where Consultant is a licensed professional, Consultant, at Consultant's own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than one million dollars ($1,000,000) covering the licensed professionals' errors and omissions, as follows: (a) Notice that any cancellation, material change, or non-renewal of insurance must be received by the District at least thirty days prior to such change shall be included in the coverage or added as an endorsement to the policy. (b) The policy must contain a cross liability or severability of interest clause. (c) The following provisions shall apply if the professional liability coverages are written on a claims made form: 1. The retroactive date of the policy must be shown and must be before the date of the Agreement. 2. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work. 3. If coverage is canceled or not renewed and it is not replaced with another claims made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work. The District shall have the right to exercise at the Consultant's cost, any extended reporting provisions of the policy should the Consultant cancel or not renew the coverage. 4. A copy of the claim reporting requirements must be submitted to the District prior to the commencement of any work under this Agreement. 2 (4) Deductibles and Self-Insured Retentions. Consultant shall disclose the self- insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Any self-insured retention or deductible is subject to approval of District. During the period covered by this Agreement, upon express written authorization of District Legal Counsel, Consultant may increase such deductibles or self-insured retentions with respect to District, its officers, employees, agents, and volunteers. The District Legal Counsel may condition approval of an increase in deductible or self-insured retention levels upon a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. (5) Notice of Reduction in Coverage. In the event that any coverage required under the Agreement is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to District at Consultant's earliest possible opportunity and in no case later than five days after Consultant is notified of the change in coverage. (6) In addition to any other remedies District may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, District may, at its sole option: (a) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; (b) Order Consultant to stop work under this Agreement or withhold any payment which becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; (c) Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to other remedies District may have and is not the exclusive remedy for Consultant's failure to maintain insurance or secure appropriate endorsements. 3 Regional Open !, ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-99-17 Meeting 99-04 January 27, 1999 AGENDA ITEM 2 AGENDA ITEM Confirmation of Coastal Advisory Committee Appoint ents GENERAL MANAGER'S RECOMMENDATIONS 1) Confirm the participants appointed to the Coastal Advisory Committee, including acceptance of the Cabrillo Unified School District Board of Directors' decision not to participate; therefore a third "at-large" appointment by the Coastal Advisory Committee is recommended to maintain the Committee appointee level at 13. 2) Acknowledge that the formal appointment by the Half Moon Bay City Council will occur at its meeting of February 2, 1999. 3) Designate Director Nitz as the non-voting alternate for the District's Ad Hoc Committee appointees to the Coastal Advisory Committee. 4) Strongly recommend to the Coastal Advisory Committee that San Mateo County Supervisor Rich Gordon be selected as chair of the Committee. BACKGROUND At your special meeting of December 16, 1998, based on the Ad Hoc Committee's recommendations and subsequent Board and public discussion, you approved the process for inviting participation on the Coastal Advisory Committee (see report R-98-160). This process included inviting each of the following elective or appointive bodies to appoint one member each to the Coastal Advisory Committee: Pescadero Municipal Advisory Council, Half Moon Bay City Council, MidCoast Community Council, San Mateo County Board of Supervisors, San Mateo County Farm Bureau, Peninsula Open Space Trust, San Mateo County Agricultural Commission, and Cabrillo Unified School District. You also decided that the three members of the Board's Ad Hoc Committee (Directors Crowder, Davey, and Hanko) should be appointed to the Coastal Advisory Committee. It is also appropriate that Director Nitz be designated as a non-voting alternate member of the Coastal Advisory Committee, as he is a District Director with territory exclusively in San Mateo County, and is currently the alternate to the Ad Hoc Committee. In addition, you determined that the eleven appointed members shall select two additional "at- large" individuals who represent a group or groups which are otherwise un-represented, or under-represented, to serve on the committee. 330 Distel Citcle . I_os Altos, (A 94022-1404 . Phone: 650 691-1200 FAX:650-691-0485) . E-mail: mroscl topenst>ace.org . Weh site:www.openspace.org t� . v:L.C7ai};I3ritir>n Board of t)irf��tr,r5.t'etE�Sienx�ns,Mary C. D.7ve�y, h`r'1 C yr,f)e�ane(_ittle, Nnneq<�1 t.ink<�,B��iw Ca�ti�3e�r,Kenneth C-NIT (,i�nr�ra(A1ana, R-99-17 Page 2 All of the invited groups have made their appointments, with the exception of the Cabrillo Unified School District and the Half Moon Bay City Council. The School District's Board of Directors has decided that they will not participate in the Coastal Advisory Committee (see attached letter). In light of that board's decision, I recommend that, in order to maintain the total number of appointees to the Coastal Advisory Committee at 13, an additional "at-large" appointment be made by the initially-appointed group of ten members, for a total of three "at large" participants on the Committee. The Ad Hoc Committee concurs with this recommendation. The Half Moon Bay City Council has not completed its deliberation in this matter, but expects to approve an appointment to the Committee at its next meeting, on February 2, 1999. For the Board's confirmation, the appointees to the Coastal Advisory Committee are as follows: Agency Appointee Pescadero Municipal Advisory Council................. Geoff Allen Half Moon Bay City Council ........................... Betty Stone (tentative) MidCoast Community Council........................... Mary Hobbs San Mateo County Board of Supervisors............... Rich Gordon San Mateo County Farm Bureau......................... Stan Pastorino Peninsula Open Space Trust.............................. Audrey Rust San Mateo County Agricultural Commission.......... Neil Curry Midpeninsula Regional Open Space District........... Betsy Crowder Mary Davey Nonette Hanko (Ken Nitz, alternate) The recommended next step is to finalize a schedule of meetings for the Coastal Advisory Committee. It is expected that these meetings will take place no more than two times per month. Given the number of people on the committee, and their commitments to the meetings of their own elective or appointive bodies, there may be some meetings at which not all members are able to be present. It may be appropriate under those circumstances, if the appointive bodies so elect, to send a designated alternate in the appointee's place for the purpose of gathering information, but not for decision making. In fact the District will have a designated alternate, Director Nitz. Prepared by: M. Smith, Public Affairs Manager Contact person: L. Craig Britton, General Manager JaTi-21 -99 04: 12P cabvillo P .02 CABRILLO UNWEED SCHOOL DISTRICT 498 Kelly Aveniie * Half Moon Bay, CA 94019 (650) 712-7100 Fax (650) 726-0279 SUPERINTE,NDENT GOVERNING BOARD John Rayless. Ed.l)- Kenneth E.Jones Ruth Palmer Marina 114 Dwlght%, P-Sion Ken Wilson January 20, 1999 Betsy Crowder, President Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Dear Ms. Crowder: The Cabrillo Unified School District thanks the h4idpeninsula Regional Open Space District for the invitation to participate in the Coastal Advisory Committee. The school district must respectfully decline the offer to participate as a public agency. The Cabrillo Unified School District Governing Board took the following action at its January 14, 1999 meeting: 77te Cabrillo Unified School District declines the kind invitation of the Miapeninsuld Regional OpenSpace District to appoint a representative to the midpeninsula Regional Open Space District Coastal Advisory Committee. The Board, however, supports the appointment of Mrs. Marina Stariha to the Committee in her individual capacity, We would bc interested in learning about issues that may involve the school district and would appreciate receiving information regarding the policies and objectives of the Coastal Advisory Committee as they relate to the Cabrillo Unified School District. Sincerely, John Bayles Superintendent /rc I lalf Moon Bay High sch-A# CunhK interinmilate School AlvinS. Hatch ElrincnLary 9 El Grandda Elenientar - -w Elcmentary 0 Kings,Mountatti Elcmentary y * Faralluric VU PtlarclLos High School*caimllo Adult School R-99-17 Meeting 99-04 January 27, 1999 AGENDA ITEM 2 (additions made at the1/27 meeting are in bold italics; deletions are in strike-through) AGENDA ITEM Confirmation of Coastal Advisory Committee Appointments GENERAL MANAGER'S RECOMMENDATIONS 1) Confirm the participants appointed to the Coastal Advisory Committee, including acceptance of the Cabrillo Unified School District Board of Directors' decision not to participate; therefore a third "at-large" appointment by the Coastal Advisory Committee is recommended to maintain the Committee appointee level at 13. 2) Acknowledge that the formal appointment by the Half Moon Bay City Council will occur at its meeting of February 2, 1999. 3) Designate Director Nitz as the non-voting alternate for the District's Ad Hoc Committee appointees to the Coastal Advisory Committee, and determine that any alternates for members of the Coastal Advisory Committee will be non-voting. 4) Stfengly feeewtmeffd to Appoint Supervisor Rich Gordon as Chair of the Coastal Advisory Committee of the Gewi.f.:.,,a subject to ratification by the members of the Coastal Advisory Committee. BACKGROUND At your special meeting of December 16, 1998, based on the Ad Hoc Committee's recommendations and subsequent Board and public discussion, you approved the process for inviting participation on the Coastal Advisory Committee (see report R-98-160). This process included inviting each of the following elective or appointive bodies to appoint one member each to the Coastal Advisory Committee: Pescadero Municipal Advisory Council, Half Moon Bay City Council, MidCoast Community Council, San Mateo County Board of Supervisors, San Mateo County Farm Bureau, Peninsula Open Space Trust, San Mateo County Agricultural Commission, and Cabrillo Unified School District. You also decided that the three members of the Board's Ad Hoc Committee (Directors Crowder, Davey, and Hanko) should be appointed to the Coastal Advisory Committee. It is also appropriate that Director Nitz be designated as a non-voting alternate member of the Coastal Advisory Committee, as he is a District Director with territory exclusively in San Mateo County, and is currently the alternate to the Ad Hoc Committee. i R-99-17 Page 2 In addition, you determined that the eleven appointed members shall select two additional "at- large" individuals who represent interests which are otherwise un- represented, or under-represented, to serve on the committee. All of the invited groups have made their appointments, with the exception of the Cabrillo Unified School District and the Half Moon Bay City Council. The School District's Board of Directors has decided that they will not participate in the Coastal Advisory Committee (see attached letter). In light of that board's decision, I recommend that, in order to maintain the total number of appointees to the Coastal Advisory Committee at 13, an additional "at-large" appointment be made by the initially-appointed group of ten members, for a total of three "at large" participants on the Committee. The Ad Hoc Committee concurs with this recommendation. The Half Moon Bay City Council has not completed its deliberation in this matter, but expects to approve an appointment to the Committee at its next meeting, on February 2, 1999. For the Board's confirmation, the appointees to the Coastal Advisory Committee are as follows: Agency Appointee Pescadero Municipal Advisory Council................. Geoff Allen Half Moon Bay City Council........................... Betty Stone (tentative) MidCoast Community Council........................... Mary Hobbs San Mateo County Board of Supervisors............... Rich Gordon San Mateo County Farm Bureau......................... Stan Pastorino Peninsula Open Space Trust.............................. Audrey Rust San Mateo County Agricultural Commission.......... Neil Curry Midpeninsula Regional Open Space District........... Betsy Crowder Mary Davey Nonette Hanko (Ken Nitz, alternate) The recommended next step is to finalize a schedule of meetings for the Coastal Advisory Committee. It is expected that these meetings will take place no more than two times per month. Given the number of people on the committee, and their commitments to the meetings of their own elective or appointive bodies, there may be some meetings at which not all members are able to be present. It may be appropriate under those circumstances, if the appointive bodies so elect, to send a designated alternate in the appointee's place for the purpose of gathering information, but not for decision making. In fact the District will have a designated alternate, Director Nitz. Rfglonal E'/i [ r' MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-99-23 Meeting 99-04 January 27, 1999 AGENDA ITEM 3 AGENDA ITEM Good Neighbor Pilot Dog Program for Long Ridge Open Space Preserve RECOM ENDATION Consider the recommendation to direct staff and an appropriate Board committee to develop a Good Neighbor pilot dog program whereby standards for the program will include a K-9 patrol be developed in cooperation with the neighbors and field staff at the Long Ridge Open Space Preserve. DISCUSSION: Board member Hanko requested this item be placed on the agenda for Board discussion and consideration. Prepared by: Director Hanko Contact person: Same as above 330 Distel Circle * Ios Altos, CA 94022-1404 « Phone: 650 691-1 200 FAX:650-691-0485 - E-mail: mrosdtaopensha(e.org . Wet)site: www.opens[),i(e.org Board of Oiw(tor':Pefe Siemens,Mary( Davey,led Cyr, Deane little, Nonette Hanko,Betw Crowder,Kenneth C.Nitz General M ma,�cr;F(Yaig Britton Regional Op Space ------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 11, 1999 To : Board of Directors From : Nanette Hanko Subject : Good Neighbor Policy Dogs on Long Ridge Open Space Preserve Dear Colleagues : In 1988, on my recommendation, the Board adopted a Good Neighbor Policy to provide a means of interface with preserve neighbors. . . to hear their concerns before they became problems , and for the District to benefit in the gaining of knowledge of the area from the neighbors. According to the policy, the District is to meet at least yearly in one of the neighborhoods to discuss on-going or new Use and Management plans , Regional Plans , and other issues. Although over the years we have tried to be responsive to this policy, this year our attentions and time have been drawn to the coast of San Mateo County. And it is for this reason that I have had to delay until now, bringing the following subject to your attention. In 1985 , the District was approached by some residents adjoining Long Ridge Open Space Preserve for permission to walk their dogs on leash. These were neighbors who lived near Long Ridge before the District acquired and established the Preserve,and who had historically been allowed to walk their dogs by the former Long Ridge landowners. Our Board at that time, was sympathetic to the neighbors' request, and agreed to a study on the effects of dogs on wildlife. The District commissioned a 2-year study con- ducted by Prof. Sam Mc Ginnis of Hayward State ( see attachment ) . In 1987 , on the recommendation of Mc Ginnis , the Board established a small grassland portion of Long Ridge that was separate from any riparian habitat,for dogs on leash. In 1995, a change in this approved use was brought about with the Board adoption of certain criterea guidelines that closed to dogs almost all preserves that contain riparian habitat, Lon Ridge was then closed. In the past few months , we have received numerous letters from residents pleading ( especially for safety reasons ) for us to reconsider. These letters , in my opinion, have presented arguments which I find con- vincing, especially if we go back to the original Good Neighbor Policy reason on which the Long Ridge program was based. These neighborhood letters have suggested the following standards and limitations : 1.) That neighbor dogs be permitted on leash on the formerly per- mitted grassland area with self-policing honor system agreed to 330 Distel Circle • Los Altos, CA 94022-1404 Phone:650-691-1200 FAX:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton • page 2 2 .) That there be limitations on times of day ( 8:-11: A. M. has been suggested ) to avoid general public use. 3.) That special neighbor permits be issued, or tags, vests, etc. so rangers can recognize neighborhood dogs. 4.) That consideration be given to a k-9 patrol for a larger area of Long Ridge to assist rangers in the patrol of the site. In my view, such a pilot program might ( if successful here be considered on other preserves where adequate study on wildlife impacts have been conducted along the lines of the Mc Ginnis study of Long Ridge. Furthermore, I would like to see standards for the Long Ridge pilot program developed by the field staff responsible for Long Ridge ( which should assist our overworked planning department ) . I am asking the Board to support the following recommendation RECOMMENDATION Refer to District staff and an appropriate Board committee , the concept of a Good Neighbor pilot dog program for Long Ridge Open Space Preserve whereby standards for the program to include a K-9 patrol be developed in co-operation with the neighbors and field staff at Long Ridge. '1 i Regional Open Sp, MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 11, 1999 To : Board of Directors From : Nonette Hanko Subject : Good Neighbor Policy / Dogs on Long Ridge Open Space Preserve Dear Colleagues : In 1988, on my recommendation, the Board adopted a Good Neighbor Policy to provide a means of interface with preserve neighbors. . . to hear their concerns before they became problems , and for the District to benefit in the gaining of knowledge of the area from the neighbors. According to the policy, the District is t"eet at least yearly in one of the neighborhoods to discuss on-going,,or new Use and Management plans, Regional Plans , and other issues. Alth-ough over the years we have tried to be responsive to this policy, this year our attentions and time have been drawn to the coast of San Mateo County. And it is for this reason that I have had to delay ,until now, bringing the following subject to your attention. In 1985, the District was approached by some residents adjoining Long Ridge Open Space Preserve for permission to walk their dogs on leash. These were neighbors who lived near Long Ridge before the District acquired and established the Preserve,and who had historically been allowed to walk their dogs by the former Long Ridge landowners. Our Board ,at that time, was sympathetic to the neighbors' request, and agreed to a study on the effects of dogs on wildlife. The District commissioned a 2-year study con- ducted by Prof. Sam Mc Ginnis of Hayward. State ( see attachment ) . In 1987 , on the recommendation of Mc Ginnis , the Board established a small grassland portion of Long Ridge that was separate from any riparian habitat,for dogs on leash. In 1995, a change in this approved use was brought about with the Board adoption of certain criterea guidelines that closed to dogs almost all preserves that contain riparian habitat. Lon Ridge was then closed. In the past few months, we have received numerous letters from residents pleading ( especially for safety reasons ) for us to reconsider. These letters , in my opinion, have presented arguments which I find con- vincing, especially if we go back to the original Good Neighbor Policy reason on which the Long Ridge program was based. These neighborhood letters have suggested the following standards and limitations : 1.) That neighbor dogs be permitted on leash on the formerly per- mitted grassland area with self-policing honor system agreed to ) 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 FAX:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • Genera(Manager:L.Craig Britton pagz 2 2.) That there be limitations on times of day ( 8:-11: A. M. has been suggested ) to avoid general public use. 3.) That special neighbor permits be issued, or tags, vests, etc. so rangers can recognize neighborhood dogs. 4.) That consideration be given to a k-9 patrol for a larger area of Long Ridge to assist rangers in the patrol of the site. In my view, such a pilot program might ( if successful here be considered on other preserves where adequate study on wildlife impacts have been conducted along the lines of the Mc Ginnis study of Long Ridge. Furthermore, I would like to see standards for the Long Ridge pilot program developed by the field staff responsible for Long Ridge ( which should assist our overworked planning department ) . I am asking the Board to support the following recommendation RECOMMENDATION Refer to District staff and an appropriate Board committee , the concept of a Good Neighbor pilot dog program for Long Ridge Open Space Preserve whereby standards for the program to include a K-9 patrol be developed in co-operation with the neighbors and field staff at Long Ridge. 17 ID 1::) 1:, S On MROSD Land Samuel M. McGinnis Biological Consultant THE EFFECT ON WILDLIFE OF DOG PRESENCE IN A "DOG ON LEASH" HIKING TRAIL AREA IN LONG RIDGE OPEN SPACE PRESERVE prepared for Midpeninsula Regional Open Space District Old Mill Office Center, Building C, Suite 135 201 San Antonio Circle Mountain View, California 94040 by Dr. Samuel M. McGinnis Biological Consultant 9699 Melton Road Manteca, California 95336 (209) 599-2726 July 15, 1987 1 INTRODUCTION Approximately 50% of all American households have at least one dog (Canis familiaris) . The dog is by far the most popular pet in this country, and in many homes it treated more like a human member of the family than the completely different type of mammal which it is. In this role the family dog shares most of the comforts of its master and mistress, including a diet which is more nutritious than that of many lower income citizens, excellent medical care from the enormous small animal vet business which is supported essentially by the dog owner, and periodic stays in pet motels when owners happen to travel to those few places which do not as yet welcome man' s best friend with open arms. Even in death the dog is now being memorialized in pet cemeterys. Given this background and the fact that the great outdoors and not the living room floor is still the most natural habitat for most breeds of dogs, it seems only natural that many dog owners strongly desire the company of their dog during hikes in regional preserves and parks, and it is to this subject that this report is addressed . The literature covering the effect of dogs on wildlife is rather extensive. However, it is concerned almost completely with feral or night-roaming domestic dogs and not with dogs under direct ( leash) or indirect (voice or whistle commands) control of their owner. Even with respect to the subject of free roaming dogs, the literature seems to be rather divided as to the amount of damage which they do to wildlife. Deer have been the focal point of most of these papers, and authors such as Bowers, 1953; Brazda, 1957; Caras, 1973; Cochran, 1967; Giles, 1960; and Morrison, 1968; all severly condem free roaming dogs as a major decimating factor on wildlife populations. Such papers, however, give little or direct experimental evidence to support their claims. A more scientific treatment of the subject of dogs in wildlife areas has been presented by authors such as Corbett, et. al . , 1971 ; Denney, 1974; Gavitt, 1973; Marchinton, et. al . , 1970; Rrogulske and Baskett, 1958; Scott, 1971 ; and Sweeney, et. al . , 1971 . Most of these studies were directed towards deer and involved radio tracking of both deer and dogs, setting up and monitoring dog - deer chase situations, and direct observations of feral dog feeding habits. A summary of the combined results of this latter group of investigations is as follows: 1 . No healthy deer were ever caught by dogs in any of the direct observation studies. 2. Dog - deer chases were usually less than 30 minutes in duration. 3. Chased deer quickly returned to the area within the boundries of their home range after monitored chases. 4. The food° of feral dogs includes garbage, carrion, small mammals, and assorted vegetable material . f I'n contrast to the numerous studies and opinion papers on uncontrolled dogs and wildlife, little if any attention has been given to the possible effect which the mere presence of dogs in wildlife preserves may have on the natural animal residents. it is in such preserve and park areas that the interests of the dog owner who enjoys hiking with their pet and the desires of the naturalist whose primary interest lies in observing wildlife in its natural habitat may conflict. The purpose of this study was to first to establish a *wildlife baseline" for the segment of Long Ridge Open Space Reserve which was about to be opened as a dog use area in the latter part of 1985. After obtaining such a baseline in June that year, a followup study was conducted during the same monthly period in, 1987 after nearly two years of "dog on leash' use. The end goal of this work was to asertain to what extent, if any, the abundance and visability of resident wildlife has been effective. METHODS AND MATERIALS The first or baseline segment of the study was conducted during June, 1985. The second or follow up study was conducted in June, 1987. The following set of asumptions served as a guide in designing the field survey methods and emphasis for this work. Because of their generally small size and low profile, most amphibian and reptile species inhabiting the study site would appear to be relatively une++ected by the presence of dogs. The one exception may be larger, crepuscular snakes, and this group is given special consideration in this study. With repsect to birds, their great mobility provides them with a general immunity to dog harassment. The one exception here may be the gali+orms or chicken-like birds whose large ground nests could be destroyed by dogs. Mammals, however, are an entirely different matter. Rodents and rabbits form a part of the natural food compliment of dog- type canids, , and the sight or scent of these usually present to dogs almost irrestible attraction. Medium size mammals such as raccoon, gray fox, coyote, bobcat, etc. , though not normally the natural prey of dogs, may stimulate canine chase behavior simply by their presence. The scent of the scatt and urine sign posts of dogs may also deter some wild canid species which also deposite and respond to scent sign posts. As previously seen in the literature, deer provide a special attraction to dogs. This may be due to their large size, greater 3 visibility, and their highly animated behavior of bounding when retreating which may stimulate dog chase behavior. The local coastal Central California mule deer subspecies is the Columbian black-tailed deer which is one of the smallest in North America. It may also be possible that city-raised dogs which have only encountered other dogs, cats, and humans up to the time of their first run in a natural area actually mistake these small deer for some sort of large dog breed and thus give chase. Regardless of the exact source of the attraction, it is a well documented fact that dogs are attracted to deer and usually will persue them if left on their own. Given the preceding assumptions, the following experimental procedures were followed on the proposed dog use area of Long Ridge Open Space Preserve during the 1985 and 1987 studies. A. Deer Track Analysis Deer track analysis was used to determine deer use in the area. At the beginning of the study in late May, 1985, a new hiking trail was created by a trail grading machine on the southern portion of the purposed dog use area. It connected the Preserve entrance site on Highway 35 with the existing trail along Peters Creek (Fig. 1 ) . Several stands of good deer forage flank this new trail , and it was soon utilized by the resident deer as a travel route. Six test sampling sites were selected along the new trail , and after a successful trial run, another six sites were added. The final sampling unit consisted of twelve 1 X 2 meter stations spaced at approximately 50 meter intervals along the new trail (Fig. 1 ) . Each station was manicured with a garden rake until the soil was loose and pulverized to the depth of about 2 cm and smooth over the entire surface. The sharp, narrow hoves of deer leave a deep, clear impression in such substrate which is visable even after human shoe prints have been made in the same spot before or after the deer print impression was formed. The twelve stations were analyzed and remanicured at three to six day intervals throughout June. During each visit the number of print sets were counted and recorded for each station. B. Bait Stations. Unlike deer, mammalian preditors rarely travel on open, exposed trails but instead prefer to stay near cover along ecotones and creek bottoms. The technique of employing bait stations has proven quite successful in determining the presence or absence of such mammals in an area. Six bait stations were established at approximately 50 meter intervals along the eastern edge of Peters Creek. An assortment of commercial cat food, packed in shallow cans, was used for bait. At each site, a circle 0. 6 meters in diameter was cleared, and a one centimeter deep layer of gypsum was spread evenly over s 4 this area. Half open cans of cat food were held in place in the center, of the circle by a 0. 5 m metal rod driven through their base and into the ground . The bait stations were checked at 3 to 6 day intervals throughout June of both test years, and all tracks left in the gypsum were analyzed using Murie, 1974. Fresh gypsum and cat food Were supplied to each station at each visit. C. Rodent Quadrate A rodent survey technique developed by this author for the Midpeninsula Regional Open Space District in 1984 was used to obtain a baseline of rodent abundance on the site. A 12 x 12 meter quadrat was laid out in the grassland at the riparian edge in the southwest portion of the study area (Fig. 1 ) . The area directly under each grid line intersect point was examined, and each California meadow mouse runway and gopher mound which occurred at this point was recorded. D. Wildlife Questionaire. A questionnaire was designed for the residents of the immediate area surrounding the proposed dog use site (Fig. 2) . One prupose of this inquiry was to obtain a more complete list of wildlife species present in the area. A second reason was to see what types of wildlife were present near the homes of those people who had a dog. Care was taken in wording the questionnaire so that the issue of whether or not dogs should be allowed in this area would dominate the inquiry. The questionnaire and a stamped return envelope was placed in the mail boxes of 36 residences which border the proposed dog use area on the east, north and West. E. Direct Animal Observation. Because the focal point of this study was mammals, direct observation, which would normally be the most logical technique for vertebrates such as birds, was given a low time priority in favor of the other samplying techniques. This is because all mammals which occur on or near the site with the exception of squirrels are nocturnal or, at best, crepuscular. Attempts were still made, however, to see mammals by visiting the study site at during the dusk period . Indirect evidence of mammal presence such as scat was also recorded, and the shoulder of Highway 35 was searched on each visit for road kills. RESULTS A. Deer Track Stations. The result of the sampling at the 12 deer track stations is given in Table 1 . Variations in track set counts between 5 stations appeared to be due primarily to the location of the station with respect to adjacent deer trails. Stations number 7 and 10, for example, were Positioned at the junction of a natural deer trail and the new hiking trail and thus CDnsistantly recorded the highest number of track sets. In contrast, station 12 was located in an open. flat grassland area with no observable deer trails near by. Here the deer apparently had the option of moving with ease through any part of the grassland and thus did not rely on the hiking trail to the extent which they did in the upland areas. Variations between track set counts at the same station were usually related to the time interval between visits. The pre+ered interval between station checks was about six days. Time intervals greater than this sometimes resulted in so many track sets that it was difficult to accurately determine the exact number. If a Station was located in a low use portion of the trail , increased check time intervals did not appear to significantly increase the number of track sets observed. Track sets were quite visiable and easy to read during the baseline portion of the study, even when a human foot print had been laid down on top them. It was easier to count the track sets in early Morning or late afternoon when the low angle of sunlight produced strong shadows around the edge of the prints. However, by the time of the follow Up study trail bike riders had discovered the new trail site and used the path on a requalr daily basis. In addition, several horse owners had also discovered the trail and included it on their exercise route. Both the trail bike tire prints and hoof prints disturbed deer tracks to the point where the 1987 readings are undoubtedly biased on the low side. B. Bait Stations. The results of mammal track identification at the six bait stations are given in Table 2. The Most often record tracks during both years were those of the coyote, with raccoon second and opossum third. As with the deer track stations, placement of a station sometimes influenced the results. For instance, station number 6 was located on the edge of the only major trail crossing over Peters Creek in the study area. This was apparently a favorite of coyotes and they were the frist to find the bait an each occasion. It was also found that when a larger carniVDr such as the coyote is the first mammal at a station, its numerous prints and its habit of digging or scratching at the bait site usually destroys the Smooth gypsum substrate to the extent that other mammal tracks will not be visable. Another trend which became apparent as the study progressed was the appearence of the same species of track at several Consecutive stations. It may well be that a mammal encounters the first station at random and then begins a search of the riparian edge tither north or south of this spot for additional 6 bait sites. If this theory is correct , such behavior unfortunately biases the data with respect to the actual number of a given species present . For instant, the opossum tracks recorded at stations 3, 4 and 5 on June 18, 1985, may very well have been from the same individual . One other behavorial trait of larger station visitors can also be annoying. When the stations were initially set up on June 1 , 1985, large five inch nails were used to fasten the cat food cans to the hard ground. On the first station check on June 6, four of the cans were missing but eventually recovered empty in the surrounding undergrowth. All of these stations recorded coyote tracks. Consequently, the nails were replaced with the metal rods recommended in the materials and methods section, and from then on no cans were removed. C. Rodent Quadrate Survey. Of the 144 quadrate intersect points, 39 were positioned over California meadow mouse runways and 19 were situated over gopher mounds in 1985. When compared to data acquired in 1984 on the Monte Bello Open Space Preservev these data indicate average to good use of the lower grassland habitat by these two dominate grassland rodents. In 1987, 17 intersect points were positioned over meadow mouse runways and 27 were over gopher mounds. This reduction in mouse runways may best be explained by the cyclic nature of California meadow .mouse populations, and the 1986-87 winter appears to have been a low point in the four year cycle in this area. D. Wildlife Questionnaire. While not a quantatative tool , the wildlife questionnaire emerged as the most productive technique for obtaining a mammal species list for the study area. Of the 36 questionnaires sent out, 16 were returned from which the following species list was compiled. Columbian Black-tailed Deer (Odocoileus hemionus columbianus) Coyote (Canis Lantrans) Mountain Lion (Felis concol.or) Bobcat (Lynx rufus) Grey Fox (Urog�ygn cinereoargenteus) Raccoon (eE09�12n lotor) Striped Skunk (Mephitis mephitis) Opossum (Dilelphis marsunia-1—i—S) 7 Western Grey Squirrel (Sciurus _qriseus) Brush Rabbit (Sylyaqus bachmani ) Wild Pig (Boar?) (Sus scro+a) Questionnaire Summary Points: 1 . Columbian black-tailed deer was the only mammal seen by all respondants. 2. The second most observed mammal was bobcat, followed by coyote, raccoon, and mountain lion in that order. 3. The least seen species were the smaller forms such as rabbits and opossums. Only 2 persons reported wild pigs. 4. The Columbian black-tailed deer was also the only mammal which was seen on a regular basis by all respondants. Raccoon was second in this catagory, followed by coyote and bobcat. The only mammals which no respondant reported seen on a regular basis were mountain lion and wild pig. 5. Exactly half of the respondants said that they saw most of the animals which they reported from their house and yard area, and of these eight only two did not have dogs. 6. Only four of the sixteen respondants did not own dogs. Of the twelve which did have dogs, the pets were present during about half of the observations reported. One final ichthyological note which has no direct bearing on this study but should be of interest to the naturalist staff fo MROSD. One neighbor, Mr. William Guenther, reported that during the heavy rainfall winter of 1982 he observed a 30 inch long steelhead in the segment of Peter's Creek which passes through the study area. E. Direct Observation. As predicted before the start of the study, direct observation of mammals was the least productive for the principal investigator, although as just reported, it was the most lucrative source of information on the total compliment of area mammals. The variable factor here is, of course, time, and the two to three hours alotted for each visit cannot begin to compare with the continuous observation opportunities afforded the local residents. The only mammal which was observed during the study was the Columbian black-tailed deer , which was seen on two occasions during two different visits at dusk in 1985. In each case the observation was of a mature doe. However, in 1987 deer observations were far more +request. Deer were seen on all but 8 one of the six visits, and on two OCaSiDnS a doe with twin fawns were surprised near the base of the trail betwen bait Stations 2 and 3. A four point buck in velvet was also seen west of the middle of the trail on the third visit . During the first week of the 1985 study a dead. mature coyote was found on the shoulder ofighway 35 adjacent to the study area. During the initial weeks of the work coyote scat was very scarce or, the site, and it is likely that this mature male included the area in its feeding territory, therefore detering other male coyotes from using it. By mid June coyote scat had become more abundant as perhaps anothe male or hunting pair had taken over the deceased' s +romer range. Coyote scat was moderately abundant throughout the 1987 study, and no dead coyotes were observed. However, the hind leg of a mature male Columbian black-tailed deer appeared near bait station 4 during the fifth week of the 1987 survey. It was undoubtedly dragged there by coyotes which very likely obtained it from a road kill . Analysis of the recovered coyote scat revealed large numbers of both California meadow mouse and pocket gopher teeth which agrees well with the findings on the rodent quadrant. The ratio of meadow mouse teeth to gopher teeth was less in the 1987 survey which again reflects the cyclic decline of the mouse species during this year. One non-mammalian observation which was made on several occasions in 1985 was that of adult Pacific gopher snakes basking on the edge of the new hiking trail . In mature, ungrazed grassland open basking sites are relatively scarce, and the new trail was quickly occupied as a late afternoon and early morning basking site. The basking urge was apparently so strong that for these snakes that on several occasions they permitted the principal investigator to walk within a foot or so of them without moving. If a hiker was accompanied by a dog, however, it is rather doubtful that some sort of disturbance if not harrassment of the snake by the dog would take place. In 1987, however, no snake species were seen, and this may very well reflect the great increase use of the trail by both mountain bikes and horses. One final piece of data which was obtained from the 1987 survey was a general indication of leashed dog traffic on the hiking trail . Although the canine paw does not cut and score the dust and underlying dirt base as efficiently, the fact that a leashed dog usually wakls to the side of a trail while the owner occupies the center allowed for good track preservation. The center of the trail is also the desired area for mountain bikes horses, and even coyotes whose track can easily be confused with a medium sixe dog. Using this line of reasoning, tracks of domestic dogs were identified on all five of the track and bait station check visits. However, the greatest number of individual dog tracks on any one visit was three, and two was the average. DISCUSSION AND SUMMARY Even with the bias factor of increased use of the track station trail by bikes and horses, the reduction of individual deer tracks from 153 in 1985 to 53 in 1987 is significant . In analysing these data, the evolution of the trail system on the study area must again be recalled . It was created within two weeks of the start of the 1985 baseline survey and thus received very little human use during that period . Deer prefer to travel on trail areas where they have a clear, unobstructed route for fast escape if needed . It is most likely that this new trail through good foraging sites was readily taken up by resident deer as a major movement path at that time of little human use. Two years later, however , the trail has become quite popular t; with the mountain bike riders and select horse persons in the area. It is therefore very likely that the much greater human presence on the trail had discouraged the high use seen in 1985. This effect on deer in the immediate trail area is probably independent of leashed dogs since deer tend to be refractory to the human form whether or not it is accompanied by a horse, dog, bike, etc. The primary reason for the above asumption that the decrease of deer trafic on the trail is due to increased human traffic and not specifically to the fact that a small proportion of these humans had leashed dogs is the increased number- of deer sightings in the greater trail area in 1987. Most significant of these was the doe who had apparently chosen the acerage which encompassed the lower trail segment as the home range for her twin fawns. Does with fawns are usually the least approachable segment of a der population in non-hunted areas, and on both encounters this doe permitted the fawns to continue to browse the riparian creek edge while the observer watched from the lower trail area. Significant also was the sighting of the mature buck since it had apparently included the trail system in its rutting territory. A further explanation of the increased deer sightings in 1987 may lie in the fact that deer become habituated to human presence as long as the latter is benign. Prior to May, 1985, it is doubtful that more than a couple humans decended the study hill segment each month without a trail system to guide them, and those that did very likely scared deer away from thier foraging sites. However, as the sight, sound, and smell of humans transversing a set path became common place, I believe that deer accepted this presence and thus became more visible. Unlike ther r deer track data, the bait station data from 1985 and 1987 are almost identical . Here the stations were not situated on the trail proper since there was n evidence that there was any original use of the trail site in 1985. Instead , the puropse of the bait station work was to see if the scent left by leashed dogs would deter wild mammalian carnivors from using the riparian corridor which intersects the trail base. The data in Table 2 clearly show that this was not the case, and this 10 finding coupled with a good yield of coyote scat from both the riparian edge and the fire trail which parallels Highway 35 on the upper reaches of the study site strongly indicates that there was no effect on this mammalian population by leashed dogs. One of the most significant pieces of data in this study was provided by the wildlife questionnaire. None of the responding residences were located near the study site, and thus information from this source cannot be applied directly to same. However , the fact that observations of the respondants included secreative species such as bobcat and mountain lion, and the added fact that the majority of such observation were made on the observer ' s own property on which 12 of the 16 families kept a dog is most significant . One reading of such data is that dogs which are confined to a yard or pen area are accepted by wildlife as part of the overall "human habitat package" . Their presence and even their response by barking, etc . , is highly predictable, and as long as the wildlife species in question is not chased or physically harassed , the latter is content to pass through or even feed near such areas. Given these findings and their analysis, the following summary points are presented: 1 . Dogs under leash contol have no significant effect on resident wildlife populations in the Peters Creek Trail area of Long Ridge Open Space Reserve. 2. Given the above, it seems reasonable that additional trail areas be declared open for dogs on a leash in Long Ridge and other open space preserve areas. _ 3. In contrast to these conclusions and suggestions, evidence in the literature points overwhelming to the undesireability of unleashed and uncontroled dogs in wildlife habitats. Added to the potential effect on wildlife is the equally drastic effect which some free ranging dogs may have on humans. Over one million incidences of dogs biting humans are reported annually in the United States. This means that one out of every 170 people are bitten each year, and many more cases go unreported (Feldman, 1974) . Unfortunately, over 60% of the bite victims are children who are usually attempting to pet or hug the animal . The rash of recent pit bulldog attacks in recent months in the Bay Area has brought forth an almost unrational fear and response to uncontroled dogs from several sectors. 4. Given the factors listed in summary point 3, I further recommend that no unleashed dogs be permitted under any circumstance on the holdings of the Midpeninsula Regional Open Space District . This rule should be held to even in the face of claims from dog owners that their pet responds perfectly to voice or whistle commands. In addition , I recommend that whereas hikers with leashed dogs should be welcomed on selected preserve lands, those who violate the leash law should be vigorously pursued and cited by the ranger staff . 11 LITERATURE CITED I Bowers, R. R. 1953. The free-running dog menace. Virginia Wildl . 14 ( 10) : 5-7. Brazda, A. R. 1957. Dogs vs. Deer. N. Dak. Outdoors 19 (7) : 17 Car-as. R. 1973. Meet wildlife enemy no. 2. Natl . Wildl . 11 (2) ICochran, B. 1967. Delinquent dogs and dead deer . Outdoor Okla. 23 ( 11 ) : 12-13, 20. I Corbett, R. L. , R. Marchinton, and C. Hill 1971 . Preliminary study of the effects of dogs on radio-equipped deer in mountainous habitat. Proc. S. E. Assoc . Game and Fish Comm. Conf . 25: 69-77. Denney, R. N. 1974. The impact of uncontrolled dogs on wildlife I and livestock. Trans. N. Amer. Wildl . and Nat. Resour. Conf . 39: 257-291 . I Feldman. M. 1974. The problem of urban dogs. Science 185: 903. Gavitt , J. D. 1973. Disturbance effect of free-running dogs on deer reproduction. M. S. Thesis, Virginia Poly. Inst. and State Univ. , Blacksburg. 53 p. Giles, R. H. 1960. The free-running dog. Virginia Wildl . 21 (6) : 6-7. Marchinton, L. R. , A. S. Johnson, J . R. Sweeney, and I . M. Sweeney 1970. Legal hunting of white-tailed deer with dogs: Proc. S.E. Assoc . Game and Fish Comm. Conf . 24:74-89. Morrison, J. 1968. Hounds of hell . Georgia Game and Fish 3( 12) : 13-19. Progulske, D. R. and T. S. Baskett 1958. Mobility of Missouri deer and their harassment on dogs. J. Wildl . Manage. 22 (2) 184-192. Scott , M. D. 1971 . Ecology and ethology of feral dogs in east- central Alabama. Ph.D. Thesis, Auburn Univ. , Auburn, Alabama. 213 p. Sweeney, J. R. , R. L. Marchinton, and J. M. Sweeney. 1971. Responses to radio-monitored white-tailed deer chased by hunting dogs. J. Wildl . Manage. 35(4) : 707-716. 1 12 I I I I C% % �A �s F` F� A � � a A3 I ti J do 3/ P Az 5 OV �o� Ow^ /00 NE A q� 8 � N Figure 1 . Proposed leashed dog hiking area in northeast corner of Long Ridge Open Space Preserve. Numbers = track stationsi Al-A6 = bait stations; hatched area = rodent quadrate. I 13 Table 1 . Deer Track Stations The numbers represent individual sets of tracks observed at each station. A. 1985 Survey Deer Track Station Number Date 1 2 3 4 5 6 7 8 9 10 11 12 6/6/85 0 0 0 3 0 2 6 0 0 4 8 0 6/13/85 3 2 2 4 3 2 6 1 0 7 5 2 6/18/85 3 3 2 2 3 3 4 0 0 4 6 0 6/23/85 2 3 3 2 3 4 4 0 1 5 5 1 6/26/85 2 2 2 3 3 3 3 2 2 4 4 0 B. 1987 Survey Date 1 2 3 4 5 6 7 8 9 10 11 12 5/29/87 2 0 0 2 0 1 3 1 0 2 0 1 6/4/87 0 0 0 1 0 2 2 1 0 3 1 0 6/11/87 1 0 0 0 0 1 0 2 0 0 1 1 6/18/87 0 0 0 1 2 2 1 0 0 0 1 1 6/24/87 0 0 0 1 1 3 2 0 0 1 0 1 14 Table 2. Results of the Bait Station Survey Bait Station Number I A. 1985 Survey Date 1 2 3 4 5 6 6/6/85 Rodent Coyote Coyote Raccoon Coyote Coyote 6/ 13/85 Rodent Raccoon Raccoon --- --- Coyote I6/18/85 Rodent --- Opossum Opossum Opossum Coyote 6/23/85 Rodent Raccoon Raccoon --- Coyote Coyote 6/26/85 Raccoon --- --- Opossum Opossum Coyote I B. 1987 Survey Date 1 2 3 4 5 6 5/29/87 Coyote --- --- Raccoon Raccoon Coyote 6/4/87 Coyote Coyote Coyote --- Raccoon Coyote 6/11/87 Rodent Raccoon --- --- Coyote Coyote 6/18/87 Rodent Coyote Coyote Opossum Opossum Coyote 6/24/87 Coyote --- Raccoon Raccoon --- Coyote p 15 Regional Open , ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 20, 1999 To: Board of Directors and interested parties- From: L. Craig Britton, General Manager Re: Background material on Long Ri cess The attached materials are provided as background for discussion of Director Hanko's January 11, 1999 memo to the Board regarding opening of limited dog access at Long Ridge Open Space Preserve: 1. September 27, 1995 report on overall site evaluation criteria and rankings for dog access, and criteria as adopted by the Board (report R-95-116). 2. September 27, 1995 Use and Management Committee report (report R-95-117) on dog access policy questions, including the subsequently adopted guideline for partial preserve access. 3. The October 11, 1995 tentative and November 8, 1995 final reports for dog access changes, including closure of Long Ridge to dogs (reports R-95-124 and R-95-138). 4. A June 11, 1998 letter from Board President Betsy Crowder which was sent in response to six separate letters to the Board from Long Ridge neighbors asking for dog access. 330 Distel Circle . Los Altos,CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485 . E-mail: mrosd@openspace.org . Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz . Genera!Manager:L.Craig Britton Form No. 1056-4 All Policy Forms SCHEDULE C The land referred to in this policy is situated in the State of California County of San Mateo and is described as follows: PARCEL I : Parcel A as shown on that certain map entitled "PARCEL MAP OF THE LANDS OF ROLLINS AND BEING A RESUBDIVISION OF PARCEL ONE, AS SH0vlN ON VOLUME 47 PARCEL MAPS PAGE 52, AND BEING DESCRIBED IN 7940 O. R. 1513 RECORDS OF SAN MATEO COUNTY, SAN MATEO COUNTY, CALIFORNIA" , filed in the office of the County Recorder of San Mateo County, State of California on October 22, 1980 in Volume 50 of Parcel Maps at pages 45 and 46. EXCEPTING THEREFRW an undivided one-half ( 50%) of all oil , gas, gasoline and other hydro-carbon substances and all other minerals now underlying and within, or that may hereafter be produced, saved, sgld and delivered as said rights were reserved in that certain iced from James Rolph III , to Page & Hill Co. , a Delaware corporation, recorded April 8, 1953 in Book 2395 of Official Records at page 402 (File No. 72317-K) , and further excepting an undivided one-half (503 ,of all oil , gas, gasoline and other hydro-carbon substances #rid all other minerals now underlying and within, or that mag -b ereafter be produced, saved, sold and delivered as said rights were conveyed by that certain Deed from Page & Hill Co. , a Delaware corporation, , to Roger R. Page recorded June 19, 1956 in Book 3043 of Official Records at page 455 (File No. 63402-N) , Records of San Mateo County, California. PARCEL II : An undivided one-quarter (25% ) of all oil , gas, gasoline and other hydro-carbon substances and of all minerals lying and within, or that may hereafter be produced, saved, sold and delivered from all that real property described in Parcel I above as said rights were conveyed by that certain Deed from Roger R. Page, et ux, to Charles T. Draney and Alfred J. Orselli , recorded June 20, 1960 in Book 3812 of Official Records at page 651 (File No. 64480-S) , Records of San Mateo County, California. PARCEL III : Parcel C as shown on that certain map entitled "PARCEL MAP OF THE LANDS OF ROLLINS AND BEING A RESUBDIVISION OF PARCEL ONE, AS SHOWN ON VOLUME 47 PARCEL MAPS PAGE 52, A14D BEING DESCRIBED IN 7940 O. R. 1513 RECORDS OF SAN MATEO COUNTY, SAN MATEO COUNTY, CALIFORNIA" , filed in the office of the County Recorder of San Mateo County, State of California on October 22, 1980 in Volume 50 of Parcel Maps at pages 45 and 46. continued. . . . Regional Open Sace t R-95-116 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-21 September 27, 1995 AGENDA ITEM - \1 Site Evaluation Criteria for Dog Access I GENERAL MANAGER'S RECOMMENDATION Adopt the attached criteria and procedures as part of the Open Space Management Policies for future use in evaluating sites for dog access. DISCUSSION At your June 28, 1995 regular meeting, the Dog Use Committee transmitted draft criteria for evaluating preserve suitability for dog access (report R-95-16). At the same meeting, staff presented some proposed changes to the criteria weighting, including increasing the weight for avoiding conflicts with special uses and habitat sensitivity. You directed staff to incorporate the recommended changes and to return to the Board to consider further revisions to the criteria, including clarification of the definition and weighting for "Adjacent.to Urban Area" to recognize rural residential neighborhoods, and consideration of further increasing the weighting of "Habitat Sensitivity" (i.e. to 0 - 10 - 20). With regard to the "Adjacent to Urban Area" criterion, staff proposes to modify the scoring from 0 = No and 3 = Yes to 0 = No, 3 = Limited,Development, and 5 = Yes. This will recognize areas that are not part of urban, incorporated cities, but constitute rural residential neighborhoods, such as the Portola Park Heights area, Skylonda, or Kings Mountain. These changes also give slightly more overall weight to urban adjacency as a criterion. This change has been added to the scores recommended by staff on June 28 and presented in the matrix included with Attachment 1. The top rankings are: 1. Sierra Azul Kennedy Limekiln 44 2. Fremont Older 41 Pulgas Ridge 41 3. St. Joseph's Hill 40 4. Coal Creek 37 5. El Sereno i 36 Foothills 36 La Honda Creek 36 Windy Hill 36 This ranking is consistent with the areas currently open or being considered for dog access except that Thornewood and El Corte de Madera are in eighth position at 31 points. 330 Distel Circle • Los Altos, CA 94022-1404 . Phone: 415-691-1200 • FAX:415-691-0485 • E-mail: mrosd®netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-95-116 page 2 Staff also evaluated the impact on the rankings of increasing the "Habitat Sensitivity" weighting to 0 - 10 - 20 from the 0 - 5 - 10 previously recommended by staff. Added to the scores outlined above, this would change the rankings as follows: 1. Sierra Azul Kennedy Limekiln 54 2. Fremont Older 51 3. Pulgas Ridge 46 El Sereno 46 4. Foothills 45 St. Joseph's Hill 45 5. Sierra Azul Mt. Umunhum 43 6. Coal Creek 42 7. La Honda Creek 41 Windy Hill 41 This ranking is less consistent than the previous ranking with the existing and proposed dog access. Thornewood and El Corte de Madera are tied in ninth position at 36 points. Although staff believes that low habitat sensitivity should be the most important criterion, staff feels that increasing the weight to a possible 20 points, or four times the weight of any other criterion, would skew the results of the ranking and overwhelm the consideration of other factors. This would also lend too much weight to the rather subjective level of habitat assessment that would be done for this evaluation. The evaluation form should not be the sole basis for decision-making. If there are questions or concerns on the habitat sensitivity of one or more sites, additional investigations should be conducted on a case-by-case basis. Staff recommends that the Board adopt the criteria and evaluation process as presented in the attached draft. The previously approved changes are incorporated and the currently proposed changes are shaded. This includes incorporation of the policy language regarding partial preserve access recommended by the Use and Management Committee, definition of "unsanctioned use" in criterion 1, and clarification of the procedure for use of the criteria, underscoring the need for updating the rankings when considering a new site in comparison to previously ranked sites or re-examining previously ranked sites. A brief explanation of the scoring for criterion 11, Adjacent to Urban Area has been added, as this was inadvertently left out of the previous draft, and some minor editorial improvements have been made. Prepared by: Randy Anderson, Planning Manager Contact person: Same as above DOG ACCESS SITE EVALUATION CRITERIA Adopted by the Board of Directors September 27, 1995 INTRODUCTION This document describes a process and set of criteria to be used to guide decisions on where to allow dog access in District preserves. These criteria are intended to be guidelin rather than absolute determinants. The matrix scores are only one of the factors the Board may consider in making a determination on dog access. PARTIAL PRESERVE ACCESS The policy objective is that an entire preserve be either open or closed to dogs. This facilitates management, mapping and signing, and avoids confusion on the part of visitors. However exceptions may be appropriate. Justifications for opening part of a preserve to dog access may include, but are not limited to the following: • clear geographic features exist that distinguish closed areas from open areas • impact on sensitive wildlife habitat can be avoided • conflict with special use areas (i.e. residential or agricultural lease areas or environmental education facilities) can be avoided CRITERIA DEVELOPMENT The criteria are based on extensive staff research. Staff reviewed information from the public (including many letters and extensive testimony) and from other agencies and organizations regarding dog access policies and practices. We also reviewed existing research on the impacts of dogs on the environment. This information formed the basis for 15 proposed dog access criteria (see Dog Access Program Evaluation Report, Sept., 1994). A questionnaire was developed and administered to staff to help refine and weight the proposed dog access criteria. Staff were also asked to rate the suitability of the preserves for dogs, based on their familiarity with District lands and experience in managing the existing dog access. Based on responses to the survey, staff modified the criteria and listed them in a matrix format. The criteria were weighted according to staff assessment of their importance. Some of the original 15 criteria were eliminated because they did not lend themselves to tabulation or they could be grouped with other criteria. For example, the matrix could not directly consider the issue of geographic distribution since it addresses each preserve individually. Staff also evaluated the suitability of opening or closing an entire preserve to dogs. Higher scores indicate preserves that are more suited to dog access. Following is an explanation of the criteria used in the matrix. 1 EXPLANATION OF ACCESS CRITERIA 1. History of dog use (0=no, 3= unsanctioned use, 5= sanctioned use) Previous dog use of an area, both sanctioned and unsanctioned, is reason to consider continuation of that use. People are accustomed to taking dogs there, the site is usually close to residential areas, and it is already disturbed. Unsanctioned use is typically use of private or institutional land where there has been no substantial effort to either officially recognize or curtail dog access. Unsanctioned use rates lower than sanctioned use. 2. Dogs allowed on connecting trails (0=no, 3=no, but major public road separates preserve and "no dog" trail, 5=yes/ or no connecting trails) Consistent use on connecting trails is important because of the difficulty of managing areas with conflicting uses. The highest rating is given to preserves that-connect with areas where dogs are already allowed, or where there are no connecting trails to "no dog" areas. If dogs are not allowed on adjacent trails, the rating is low. If a major public road must be crossed to get to the "no dog" trail, this is considered a sufficient barrier to rate a medium value. In some cases, a preserve connects with both dog and no dog areas. This also rates medium. 3. Use (0=high, 3=moderate, 5=low) This rating reflects the relative number of people visiting a preserve as well as types of use and potential for conflict. Dog access impacts and conflicts increase as use and types of use increase. Weekends are the time when most dog users visit, so the rating is based primarily on existing weekend use. The use information may come from formal counts and/or from informal field staff assessment. 4. Miles of trail (0= < 1 mi., 1= 1-5 mi., 2= >5 mi.) Giving credit to preserves with more miles of trail is a good way to comply with the objectives to "provide more extensive hiking opportunities", and "provide habitat variety". 5. Loop trails (0=no, 2=yes) More loop trails was a specific request from dog user groups. Preserves with loop trail possibilities rate higher than those without. 6. Parking (0=very limited, 3=limited, 5=ample) Staff considers parking a critical factor. Since allowing dogs will increase the need for parking, preserves with existing "ample" parking score highest. Ratings are based on the number of parking spaces in relation to the number of preserve visitors. Some preserves with poor parking may score well for other reasons. In these instances, dog access should be postponed until adequate parking is developed. 2 7. Road-width trails/ good visibility (0=no, 3=some, 5=all/most) Because of the intention to open or close an entire preserve to dog access, preserves that have many road-width trails or trails with good visibility are rated highest. Wide trails reduce the opportunity for dog/people, people/people, and dog/dog conflict. They also increase safety and facilitate patrol and enforcement. 8. Conflicting special use (0=yes, 5=no) A goal identified by the Dog Use Committee research was to: "Avoid special use zones such as environmental education sites, certain types of agricultural areas, construction or significant restoration sites, equestrian staging areas, and ranger or rental residences". Environmental education sites are emphasized when assigning scores in this category. Environmental education sites include nature centers, educational farms, and surrounding areas, as well as interpretive trails. The other areas are normally signed and/or fenced off from public use, with the exception of equestrian staging areas. 9. Disturbed habitat (0=little, 1=some, 2=most) This score reflects the relative amount of disturbance remaining from past use. Heavy recreational use, presence of buildings and other facilities, and past agricultural practices all increase disturbance. Preserves that were heavily disturbed but have recovered well, even though not really "undisturbed", can still rate "low" or "medium" habitat disturbance. Since non-native plants such as broom and star thistle tend to invade disturbed areas, their number is a good indicator of disturbance. Areas of "high" disturbance typically are greatly changed from their original habitat types. 10. Habitat sensitivity (0=high, 5=medium, 10=low) "Habitat sensitivity" is based on a combination of factors. Based on knowledge of habitats in the District, staff ranked habitat types from most sensitive to least sensitive as follows: ■ Wetlands (ponds, creeks, marsh, baylands) ■ Grasslands (many small mammals such as squirrels and rabbits, open areas invite easy chase, ground nesting animals, perching raptors) Grasslands offer more opportunity for dogs to run freely, but also are home to populations of rodents and rabbits - natural prey of dogs. The presence of medium-sized mammals such as raccoon, coyote, grey fox, and bobcat may also stimulate dog chase behavior. ■ Oak woodland (preferred deer habitat, abundant birds, ground nesting animals) ■ Redwood forest (wildlife generally less abundant) ■ Chaparral (dense brush and steep slopes discourage off-trail chases) ■ Previously disturbed areas Wetlands next to trails are rated as more sensitive to dog impacts than those away from trails. This is especially important where there is no buffer of thick brush between the trail 3 and the water. Areas serving as direct water sources for residences are considered sensitive. Habitats with sensitive wildlife species and/or wildlife accessible to dogs, are also considered more sensitive. 11. Adjacent to Urban Area (0=no, 3=limited, 5=yes) Preserves which are adjacent to urbanized areas have greater demand for dog access and provide better access benefits than remote or rural sites. Sites which are bordered by more or less continuous high to medium density development are accorded five points. Sites which serve smaller or lower density residential neighborhoods or clusters (limited development) also have greater demand for and benefit from access than remote sites, and receive three points. 12. Staff rating (0=low, 1=medium, 2=high) The "Staff rating" category comes from questionnaires distributed to all staff. Not all staff may wish to vote, depending on their familiarity with the preserves. In the current matrix, the low rating = 0-5 votes, medium = 6-11, high = 12-16. The matrix does not address off-leash use. The off-leash issue is especially controversial for the District. The majority of staff, in their responses to the questionnaire, feel dogs belong on-leash for protection of wildlife, the public, and to protect dogs from other dogs. Many believe that voice control is impossible to enforce and do not want to be put in the subjective position of enforcing it. Creating a separate, defined, area for off-leash dogs will increase the District's management costs and responsibilities. Such intensive use areas have traditionally been the function of city and county parks, rather than "preserves". PROCESS FOR ASSESSING PRESERVE SUITABILITY FOR DOG ACCESS Attachment A provides the format for evaluation when new preserves are considered. A change in dog access may be proposed during the use and management planning process, or at any time the Board wishes to consider it. The matrix should be updated by planning staff according to the following process: ■ research relevant attributes of proposed preserve by visiting site, consulting field staff, and reviewing existing information about the preserve ■ prepare table with factual information on preserve attributes ■ circulate table to planning and operations staff for review, and refine table accordingly ■ use information from table to fill out matrix (see Attachment B for example of previously completed matrix). Determine if there are areas in preserve which should be closed to dog access because of habitat sensitivity, user conflicts, or other reasons. ■ prepare and administer staff survey to use for completing staff rating item of matrix ■ assess preserve scores in relation to other preserves under consideration 4 When comparing a new site to previously evaluated and ranked sites, or when re-examining previously ranked sites, the evaluation should be updated if much time has passed or if different people are performing the evaluation. This will help to account for changes in conditions that may have occurred at the sites, and for potential variance in approach in preparing the evaluation. A change in dog access requires an amendment to the preserve's use and management plan. The amendment must be presented to the Board for review and approval, along with supporting documentation. In this way, neighbors and interested constituents will be advised of the potential change in use as a part of the District's public notification policy. Once a change in dog access has been made, impacts must be monitored. If allowing dogs causes unacceptable impacts, access must be modified to correct the problem. Any such changes in dog access would most likely require a formal amendment to the use and management plan for the preserve. 5 PRESERVE SUITABLILITY FOR DOG ACCESS (Draft 9119/95) E spy g�] E to Ile 0 3 3 0 C x .1g, E �iiw 0 r we x t 0 IN r CJ. 1; cc cc 'o 0 to to 40 PRESERVE 1. HISTORY OF DOG USE 3 0 0 1� 0 0 0 0 0 3 0 0 0 3 0 3 0 0 0 3 0-no, 3—unsanctioneduso, 5-sanctioned use i� 2. DOGS ALLOWED ON CONNECTING TRAILS 5 5 5 0 0 3 0 0 5 0 0 3 0 PEI. 0 5 0. no, 3- no,but major public road separates preserve and*no dog*trail 5.yes I or no connecting trails 3. USE 5 3 5 S 0 0 3 0 0 0 5 3 3 3 5 3 5 5 0-high, 3-mo-derate, 5-low ps r ME 1 2 1 2 2 2 0 2 1 2 2 2 0 0 0. <I nil., I— I-5mi., 2- >5mi. 4. MILES OF TRAIL 1 2 1 0 S. LOOP TRAILS O-no, 2-yes 2 2 0f 2 2 2 2 2 2 2 0 2 0 2 0 2 0 0 0 6. PARKING O-veryfirnited, 3.11mitod, 0 3* 0 3 5 5 5 3 5 5 5 3' 0 5 3 0 3 5-ample WW... I 7. ROAD-WIDTH TRAILS GOOD VISIBILITY 5 3 5 5 0 3 3 3 3 3 6 3 0 5 5 3 5 0 3 0-no, 3-some, 6.all/most ANN 8. CONFLICTING SPECIAL USE(nature center,winery, 5 6 6 fa IN 5 0 0 0 0 5 5 5 6 5 S 0 interpretive trail,farm) 0-yes, 5-no 9. DISTURBED HABITAT 0-little, 1-some,2-most 0 1 0 2 1 0 1 0 1 1 5 5 0 5 0 0 5 0 5 5 10 10 0 0 5 5 10.HABITAT SENSITIVITY O-high, 5-medium,' 5 5 10 10-low N S. 11.ADJACENT TO URBAN AREA 0-no, 3-limited, 3 0 3 ,I'l- 3 0 0 3 3 5 5 5 3 0 3 0 0 3 3 3 12.STAFF RATING 2 2 0 0 1 2 0 0 0 1 0 2 1 0 0 0 -high 3 34A 0-low, 1-medium,2 H TOTAL 37 1 36 38 16 13 24 29 is 26 32 33 19 44 33 19 22 NOTE: Higher score - better suitability for dog access. Shading -Dogs currently allowed. *Additional parking Is Planned for the preserve. Regional Open I- ice ' 1 R-95-117 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-21 September 27, 1995 j AGENDA ITEM Dog Access Policy Questions USE AND MANAGEMENT _OMMiTTFE'S RECOMMENDATIONS Adopt the policies regarding dog access outlined in the committee's report. DISCUSSION At the June 28, 1995 Regular Meeting the Board directed the Use and Management Committee to consider four specific questions regarding policies or regulations for dog access (see report R-95-16). The Use and Management Committee held a public meeting on September 6, 1995 to consider these questions, including further input from staff and the public. The meeting was noticed to the list of persons concerned about dog access. Information provided to the committee by staff is included in this report, along with the recommendations formulated by the committee. 1) Entire preserve should either be open or closed to dogs, rather than part open. Staff report: This is preferable for management and public information purposes, but having part of a preserve open to dogs is not necessarily unmanageable. Dog access ending at a trail junction can be unmanageable. For example, trails in the El Corte de Madera'trail system are not easily segregated and are confusing to identify on a map. Partial preserve access in this situation would be very difficult to enforce. If there are clear geographic subareas or characteristics that clearly segregate trails, partial preserve access for dogs may be manageable. Windy Hill is an example that works adequately because the trails without dog access have limited connections to the open trails. Sierra Azul is the opposite example from El Corte de Madera. Rather than one preserve that is difficult to differentiate internally, Sierra Azul is actually several interconnected but distinct geographic sub-areas. Having a portion of Sierra Azul, such as Kennedy-Limekiln, open to dogs is not as difficult a management or public information problem as other preserves might be. Committee recommendation: Adopt the following policy statement as part of the Dog Access Criteria: PARTIAL PRESERVE ACCESS The policy objective is that an entire preserve be either open or closed to dogs. This facilitates management, mapping and signing, and avoids confusion on the part of 330 Distel Circle • Los Altos,CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosdOnetcom.com 40 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smemoff,Nonette Hanko,Betsy Crowder,Wim de wit General Manager:L.Craig Britton R-95-117 page 2 visitors. However exceptions may be appropriate. Justifications for opening part of a preserve to dog access may include, but are not limited to the following: • clear geographic features exist that distinguish closed areas from open areas • impact on sensitive wildlife habitat can be avoided • conflict with special use areas (i.e. residential or agricultural lease areas or environmental education facilities) can be avoided 2) Waste clean-up requirements. Staff report: The current District ordinance requires owners to clean up after their dogs where this requirement is signed, but there currently is no signing to this effect. Initially, only areas that experience high use would be signed, such as the beginning portions of trails near trailheads. Whole access trails, such as the Cordilleras Trail at Pulgas Ridge, should be priorities for attention. There are several options for clean-up requirements or procedures: a. Require the public to take waste away with them. We can expect very low compliance; the experiences of other agencies have shown that providing bags for waste clean-up is impractical, at least in non-urban settings. b. Sign to require users to move waste from the trail, rather than clean-up. Although equally difficult to enforce, there might be better compliance. C~ c. Provide receptacles for the waste that the District staff would have to empty. In addition to the direct additional burden on staff, providing such receptacles would tend to attract dumping of other trash that would have to be removed. This would be a significant change in our management practice. Currently, there are no public trash receptacles on District lands. d. Have an agreement with a volunteer group that they would assist with cleanup, by providing bags and receptacles and/or by doing direct clean-up work on the trail. Similar to ROMP, such a group could also provide information and peer pressure to comply with rules. This requires an ongoing commitment from groups or individuals that the District has no way to originate or perpetuate. To date, no such group has come forward or been initiated, in spite of encouragement from the District. Committee recommendation: Install signs requiring owners to clean up after their dogs in' popular use areas, such as Pulgas Ridge, Fremont Older, Windy Hill, and St. Joseph's Hill. Initially, enforcement would not be aggressively pursued. Bags or receptacles should not be provided, except through a cooperative arrangement with a dog user group, should the opportunity present itself. If the problem becomes serious enough that there are significant public complaints, consideration should be given to closing the area to dogs. Include a description of these requirements and issues in a pamphlet or brochure that may be provided by a volunteer dog advocacy group. R-95-117 Page 3 3) Consider amending regulations to allow use of retractable leashes. Staff=grt: The previous research on this issue included an informal survey of District staff and a telephone survey of the policies of 14 other open space-related agencies in California regarding retractable leashes. Of the fourteen agencies responding, nine require leashes limited to six feet in length, implying that retractable leashes are not allowed. However, six of these agencies indicate that they do not typically cite people with dogs on retractable leashes. Comments from these six agencies indicated that the staff is generally satisfied with the dog being on a leash at all. Three of the fourteen agencies did not specify the length of leash required, and two agencies allowed dogs off-leash. Only one agency, the City of Palo Alto, specifically addressed the issue of retractable leashes; retractable leashes are prohibited except for search and rescue dog training. District staff feel that retractable leashes are acceptable, provided people use them considerately by retracting them when other visitors are encountered. A dog user group might help in educating the public about the proper use of retractable leashes. Retractable leashes should not be prohibited, but neither should they be formally allowed, as a fixed six- foot leash is preferable. Current regulations require use of a sic foot leash. Users of retractable leashes are not typically cited by District rangers, although they may be warned to keep the leash retracted to six feet. Extended leashes are not practical in congested situations or in situations where other users may be encountered without warning. A regulation that allows retractable leashes, but requires them to be contracted to six feet in certain areas and situations, will be difficult to write, communicate to the public, and enforce. Staff is also concerned that allowing retractable leashes may increase the number of bicyclists and equestrians entering preserves with dogs, potentially creating a greater number of trail use conflicts. Committee recommendation: Draft language is attached to address retractable leashes. 4) "Vicious Dog" Regulations Staff rgyg : The attached memo from Research Attorney D. Blackman indicates that regulations restricting specific dog breeds are impractical to enforce. This would put field staff in the position of judging and defending that the animal has characteristics of the restricted breed. Furthermore, many dog owners and groups actively oppose these regulations as being grossly unfair. Committee recommendation: Retain the existing regulation placing responsibility for dog behavior and control on the owner (701.3, Nuisance Dogs, in the attached regulations). Prepared by: Randy Anderson, Planning Manager John Escobar, Operations Manager Contact person: Betsy Crowder, Use and Management Committee Chair Dog Regulation Revisions Sept. 18, 1995 DRAFT 701.2 Leash Required No person shall allow or have a dog within a designated area, unless the dog is on a leash not to exceed 6 feet, or on a self-retracting leash with a maximum extended length of 25 feet, and under control at all times. The self-retracting leash must have the capability of being retracted and locked in a position not to exceed 6 feet. Within a designated area, no person shall have or allow a dog on a lead greater than 6 feet when: a) Within 100 feet of any parking area, trailhead, picnic area, campground, horse stable, public roadway, rest room, visitor center, ranger station, or other Serial use area where contact with other visitors or District staff is likely; b) Within 50 feet of any person that is not a member of the group with the dog; or c) Within 50 feet of any reservoir, pond, lake, creek, stream, bay, tidal area, or flood control channel. t Regional Oper 'race 1111611111 R-95-124 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-22 October 11, 1995 AGENDA ITEM Tentative Use and Management Plan Amendments to Dog Access at Fremont Older, Long Ridge, Coal Creek, and Thornewood Open Space Preserves GENERAL MANAGER'S RECOMMENDATIONS 1. Tentatively adopt Use and Management Plan amendments for dog access at four preserves: A. Fremont Older Open Space Preserve - open all remaining trails to dogs on leash. B. Long Ridge Open Space Preserve - close to dogs as incompatible with criteria. C. Coal Creek Open Space Preserve - open all trails to dogs on leash. D. Thornewood Open Space Preserve - open all trails to dogs on leash. 2. Determine that the project is categorically exempt from CEQA, based on the findings in this report. DISCUSSION The Board originally formed the Dog Use Committee_in, 1983 to consider dog access to preserves, The Committee held several public workshops, resulting in a decision to allow leashed dogs in portions of three preserves. By 1987, dog access had been expanded to six preserves. The Board reactivated the Dog Use Committee in 1993 to review the dog access program. A public workshop held in September 1993 was dominated by people supportive of more access. In , December 1993, a second workshop was held at which the Committee directed staff to prepare a process and schedule to study the issue. A volunteer task force was formed to help research the issue and to review the findings. Staff presented the results of the research at a third public meeting of the Dog Use Committee in October 1994. Staffs DLQg Access Program Evaluation Report was based primarily on extensive research into the policies and experience of other agencies. It proposed criteria and alternatives for expanding dog access to the preserves. The Committee then directed staff to respond to specific questions about the suitability of individual preserves for increased access and the potential impacts of such use. Staff's findings, including criteria and a matrix evaluating the relative suitability of all preserves for increased dog access, are contained in the P=rve Suitability f, or Dog Access Summary RpQ�. 330 Distel Circle • Los Altos,CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail mrosd®netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-95-124 Page 2 The Do Use Committee held its fourth public workshop on May 23 1995. After hearing s g F P Y g staffs research and evaluation on specific preserves and access issues, and further public testimony, the committee formulated recommendations to be considered by the full Board. At your regular meeting of June 28, 1995, you tentatively adopted, with some recommended amendments, the criteria developed by staff for use in evaluating preserve suitability for dog access (see report R-95-86), and directed staff to return with a schedule for consideration of preserve- specific use changes, along with four general policy issues. At your regular meeting of July 26, 1995, you accepted a schedule for agendizing tentative and final Use and Management Plan amendments for six open space preserves where changes to dog access are currently being considered, and to further consider general policy and criteria issues (see report R-95-102). General policy issues regarding dog access were considered by the Board's Use and Management Committee on September 6, 1995, and by the full Board at your regular meeting on September 27, 1995 (see report R-95-117). At the September 27 meeting, the final site evaluation criteria for dog access were adopted (see report R-95-116). Also at the September 27 meeting, you directed the Use and Management Committee to reexamine the potential for dog access at Windy Hill Open Space Preserve. This meeting is anticipated to be scheduled during October. The issue would return to the Board on October 25 or November 8. The issue to be considered on October 11 is modification of dog access at four preserves to provide more overall access to people with dogs and to bring the accessible areas more into alignment with the access criteria: Fremont Older Open Space Preserve - open all remaining trails to dogs on leash. Consistent policy within the preserve will facilitate enforcement. Long Ridge Open Space Preserve - close to dogs as incompatible with criteria. Currently available trail is short; preserve does not meet access criteria. Consistent policy within the preserve will facilitate enforcement. Coal Creek Open Space Preserve - open all trails to dogs on leash. Will provide additional dog access in the Skyline area and complement existing access along upper Alpine Road. Thornewood Open Space Preserve - open all trails to dogs on leash. A relatively close-in, little used, and less sensitive site. Maps are attached showing each of these preserves and highlighting the trails which are currently open to dogs. Persons on the dog access mailing list, and adjacent property owners, neighbors, and local agencies have been notified of this meeting in accordance with adopted notification policies. Final adoption of use changes at these preserves is expected to be scheduled for the November 8 meeting. Final adoption will include determination of timing for full implementation of these changes, including modification of maps and signs. R-95-124 Page 3 CEQA COMPLIANCE Project Description The project consists of amendments to dog access at four open space preserves, as follows: A. Fremont Older Open Space Preserve, Cupertino - open all remaining trails to dogs on leash. Approximately half of the total nine miles of trails are currently open to dogs. B. Long Ridge Open Space Preserve, San Mateo County west of Skyline Boulevard - close to dogs as incompatible with access criteria. Approximately .5 mile of trail is currently open to leashed dogs. C. Coal Creek Open Space Preserve, San Mateo County east of Skyline Boulevard - open all trails to dogs on leash. Alpine Road, a 1.5 mile-long unpaved county road which is closed to vehicles, already provides access for leashed dogs through the preserve. Additional trails connecting from Alpine Road to Skyline Boulevard totalling 3.2 miles would be opened to leashed dogs. D. Thornewood Open Space Preserve, Woodside - open all trails to dogs on leash. Dogs would be allowed on the one existing trail, which is .7 mile long. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (the California Environmental Quality Act) under Section 15061(b)(3) and Section 15301 of the CEQA guidelines. Section 15301 covers the operation of existing public facilities involving negligible expansion of use beyond that previously existing. Section 15061(b)(3) provides that a project is exempt from CEQA when it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment. Prepared by: Randy Anderson, Senior Planner Contact person: Same as above Regional Open (Vace de 1 • 1 R-95-138 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-24 November 8, 1995 AGENDA ITEM Final Adoption of Use and Management Plan Amendments for Dog Access at Fremont Older, Long Ridge, Coal Creek, and Thornewood Open Space Preserves GENERAL MANAGER'S RECOMMENDATIONS 1. Adopt the Use and Management Plan amendments for dog access at four preserves: A. Fremont Older Open Space Preserve - open all remaining trails to dogs on leash. B. Long Ridge Open Space Preserve - close to dogs as incompatible with criteria. C. Coal Creek Open Space Preserve - open all trails to dogs on leash. D. Thornewood Open Space Preserve - open all trails to dogs on leash. 2. Direct that these access changes formally take effect in one month on December 8, 1995 to allow time for amendment of maps and signs. DISCUSSION At your October 11, 1995 Regular Meeting, you tentatively approved the above changes to dog access at four preserves (see report R-95-124). Persons on the dog access mailing list, adjacent property owners and neighbors, and local agencies were notified of the October 11 meeting and the November 8 meeting in accordance with adopted notification policies. No communication has been received by staff regarding these tentative decisions. To allow time for signs and maps to be amended, staff recommends that these changes formally take effect in one month on December 8, 1995. Mapboard signs and trail signs will be retrofitted or modified to show the changed access conditions. Brochures will be updated according to the current schedule. In the interim, an updated pamphlet showing the new dog access situation will be provided to people who ask about dog accessible sites. CEQA Compliance At your October 11 meeting you determined that the project is categorically exempt from the California Environmental Quality Act (CEQA). Prepared by: Randy Anderson, Senior Planner Contact person: Same as above 330 Distel Circle• Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosdOnetcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smemoff,Nonette Hanko,Betsy Crowder,Wim de Wit Genera/Manager:L.Craig Britton Regional Qpe*Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT June 11, 1998 Jerry and Janet Peters Route 2 Box 330 La Honda, CA 94020 jerry.peters@lmco.com Re: Dog Access at Long Ridge Open Space Preserve Dear Jerry and Janet: Thank you for your recent e-mail requesting the re-opening of dog access at Long Ridge Open Space Preserve. The Board reviewed your letter at its regular meeting last night. To provide some background regarding the District's policy on access for dogs, in September, 1995, after a two-year research and debate process, overall policies were adopted regarding dog access on District lands (see attached report). There was extensive public participation during this process, including people in favor of increased access and many who were opposed. The Board sought a balanced solution consistent with its overall policies for land stewardship and accommodation of public use. The overall objective was to have a more systematic approach to dog access decisions rather than base decisions primarily on site-by-site pressures for or against dog access, which is consistent with the District's overall approach to managing trails district-wide. A key policy was adopted that for ease of enforcement and public use, a preserve should be either entirely open or closed to dogs. Additionally, criteria were adopted for environmental conditions and other factors such as parking and ease of access that are conducive to dog use, and the preserves were ranked based on these criteria. Long Ridge came out lower on the list because of the proximity of trails to riparian habitat, and other factors. Some of the specific concerns that other users have expressed regarding dog access are that some dogs exhibit aggressive behavior which bothers other trail users; many people do not obey leash regulations which contributes to conflict with humans, wildlife, and other dogs; dogs frighten and may molest wildlife, and certainly decrease the ability to observe wildlife on the trail, many people object to dog waste on the trail and find it significantly more objectionable than horse droppings, and some are concerned that dog waste can cause contamination of local water supplies. Overall, we found that these issues are more emotional/aesthetic than serious environmental impact concerns; however to the public, and to the staff charged with managing use to avoid conflicts, they are nevertheless very real issues. i 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 = FAX:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • Genera!Manager:L.Craig Britton June 11, 1998 page 2 Suggestions for "core hours" or alternating days in which dog access would be permitted, and/or for special permits for residents with dogs, have been discussed extensively during the past few years of debate about dog access. We have also researched the experience of many other public agencies with these and other approaches to managing access. Our conclusion is that we do not have the staff resources or the controlled-access conditions to manage such programs. Palo Alto Foothills Park, for example, is open only to Palo Alto residents, has more assigned staff, and has an entry kiosk for control of public access. We sympathize with your position and the position of your neighbors who have contacted us about dog access at Long Ridge. Unfortunately, there are neighbors at virtually every preserve who have equally valid needs and arguments. There is no practical way to make the preserve accessible to neighborhood dogs but not those of the general public, nor would this be fair to our other constituents. Our overall policies, fiscal constraints, and feedback from constituents during formal review of dog access policies dictate that dog access must be accommodated cautiously, and that there must be areas which do not have dog access. In conclusion, while we cannot honor your request to open Long Ridge to dogs, there is always the possibility that this or other areas will be considered for expanded access in the future. Your name will be added to our mailing list for dog access issues, so you will continue to receive notice of meetings on this subject. Other interested persons may be added to the list by contacting the administrative offices. Sincerely, Betsy Crowder, President Board of Directors BC/ra cc: MROSD Board of Directors Robert Hull, 01:35 PM L/27/99 Pilot Dog Program Return-Path: rhull@netcom. com Date : Wed, 27 Jan 1999 13 : 35 : 31 -0800 (PST) From: Robert Hull <rhull@netcom. com> To: mrosd@openspace . org Subject : Pilot Dog Program X-Rcpt-To: mrosd@openspace .org TO: MROSD, I understand a pilot program for dogs at long ridge is under consideration. I oppose this idea. Dogs routinely harrass wildlife . I also find dog dropping on the trail undesirable. Please reconsider this idea . Robert Hull Mountain View, CA Printed for Open Space District <.mrosd@openspace.org> l Merlone's It 415 8 54-3670 MC 1/27/99 C)12:49 PM C9111 From the Te*Ort Of Merlone's Date: Wednesday, January 27, 1999 Number of Pages: I ........... To: Regional Open Space Fax Number: 650 691-0485 Memo: To the Board of Directors, Midpeninsula Open Space District I urge you to vote for the Good Neighbor Pilot Dog Program for Long Ridge Open Space Preserve. We need open space for all residents of the peninsula. I often hike through open space and would do so more often if I could take my dog. Thank you for your consideration. - Angela Merlone, 2235 'Tioga Drive, Menlo Park, CA 94025 JAN-27 99 12:41 FROM: 70:6506910485 PAGE:01 l i January 27, 1999 TO: Board of Directors MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FROM: Paul and Nancy Radcliffe 81 Iris Redwood City, CA 94063 Being unable to attend your meeting tonight we send you this note. We strongly encourage you to develop the proposed GOOD NEIGHBOR PILOT DOG PROGRAM For LONG RIDGE OPEN SPACE PRESERVE Such a program would implement a prudent, positive use of natural resources under your protection. I 4tJulia Harkola, 08 :24 1/27/99 dog access at Long Ridge Return-Path: julia@cive . stanford.edu Date: Wed, 27 Jan 1999 08 : 24 : 52 -0800 To: mrosd@openspace .org From: Julia Harkola <julia@cive . stanford.edu> Subject : dog access at Long Ridge X-Rcpt-To: mrosd@openspace. org Hello: Long Ridge is a very special place for our family. We are responsible dog owners and will be very pleased to include our well-trained Australian shepherd on our walks at Long Ridge, if you allow us to do so. thank you, Julia Harkola (Printed for Open Space District <mrosd@openspace.org> 1 NancyV. Powell, 07 :58 1/27/99 dogs Return-Path: powellesq@hotmail . com X-Originating-IP: [12 . 72 . 3 . 28] From: "NancyV. Powell" <powellesq@hotmail . com> To: mrosd@openspace .org Subject : dogs Date: Wed, 27 Jan 1999 07 : 58 : 39 PST X-Rcpt-To: mrosd@openspace .org Dear Directors, I understand that an item on the agenda for the upcoming meeting has to do with allowing dogs on Long Ridge Preserve . We will not be able to attend that meeting but wanted to communicate our support for dog access to this area . I believe dog owners are an important part our your constituency and we appreciate your taking us into consideration. Thank you for considering our opinion. Nancy and Chris Carter Get Your Private, Free Email at http: //www.hotmail .com Printed for Open Space District <mrosd@openspace.org> 1 Denise Williams, 01:�- PM 1/26/99 Good Neighbo_ Pilot Dog Progra Return-Path: denise_craik_williams@email .msn. com From: "Denise Williams" <denise_craik williams@email .msn.com> To: <mrosd@openspace .org> Subject : Good Neighbor Pilot Dog Program Date : Tue, 26 Jan 1999 13 : 51 : 58 -0800 X-MSMail-Priority: Normal X-MimeOLE: Produced By Microsoft MimeOLE V4 . 71 . 1712 . 3 X-Rcpt-To: mrosd@openspace . org I was excited to hear about the planned "Good Neighbor Pilot Dog Program" for Long Ridge Open Space Preserve . I am very pleased to hear that you are looking into more dog legal sites . I hope to be able to enjoy the Long Ridge Open Space Preserve soon. Thank you Denise Williams Printed for Open Space District <mrosd@openspace.org> 1 Jan-25-99 12:04P Analog Microelectronics , 1 408 9882489 P.01 Jan. 25, 1999 To: Board of Directors Midpeninsula Regional Open Space District FAX(650)691-0485 Fr: Bruce Rosenthal 11865 Skyline Blvd. Los Gatos, CA 95033 Ref Good Neighbor Pilot Project at Long Ridge Dear Board Members: I live on Skyline Blvd. across from Long Ridge. I have(2)dogs, and enjoy taking them for a walk. Current MROSD policy prohibits dogs on Long Ridge,so I'm forced to walk along Skyline Blvd with all the speeding motor vehicles. Aside from safety element in walking along Skyline, I miss not being able to walk my dog on Long Ridge,and welcome the proposal to allow MROSD neighbors access with their dogs on Long Ridge. Thank you in considering your MROSD neighbors. Sincerely, Pd� Waftwoft ON Bruce Rosenthal Regional Open *ace R-99-14 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-04 January 27, 1999 AGENDA ITEM 4 AGENDA ITEM Tentative Adoption of an Amendment to the Use and Management Plan for the Mt. Umunhum Area of Sierra Azul Open Space Preserve for the Establishment of a New Employee Residence, and Authorization to Solicit Bids for Site Planning Services GENERAL MANAGER'S RECOMMENDATIONS 1. Tentatively adopt an amendment to the Use and Management Plan for the Mt. Umunhum Area of Sierra Azul Open Space Preserve for the establishment of an employee residence in the vicinity of Hicks Road. 2. Authorize staff to solicit bids for site planning and design services necessary to secure building permits from Santa Clara County. BACKGROUND At your February 10, 1993 meeting, you amended the Use and Management Plan for the Mt. Umunhum Area of Sierra Azul Open Space Preserve to provide for the use of a structure at the former Almaden Air Force base as an employee residence (see report R-93-25). The amended plan called for the temporary use of this structure until a permanent employee residence could be established in the area. To meet the long-term staff presence and emergency response needs of this remote preserve, staff recommended development of two separate residences, one in the Lexington Basin and the other in the Hicks Road area. In March of 1997, the structure at the former Almaden Air Force base was assessed by an industrial hygienist. Based on identification of potential health risks outlined by the hygienist, the employee resident vacated the structure and entered into a year-long rental agreement for housing located near Hicks Road. At your October 28, 1998 meeting, you authorized temporary reimbursement to the employee (Ranger T. Randall) in the amount of$1,000 per month, for a period not to exceed twelve months, while staff proceeded to establish a new employee residence in the area (see report R-98-126). This rental extends through November 24, 1999. DISCUSSION (see attached man) Staff is currently exploring two alternatives to establish a permanent employee residence in the Hicks Road area. The preferred alternative is to identify and acquire a strategically located property with an existing structure suitable for use as an employee residence. District Staff has recently contacted the owners of properties adjacent to the former Rancho de Guadalupe 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485 . E-mail:mrosd@openspace.org . web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz . Genera!Manager:L.Craig Britton R-99-14 Page 2 Property and there has been an expression of potential interest by at least one property owner. Should his option not work out, a second approach would be the installation of a manufactured home in the area. Manufactured homes are relatively affordable; can be modified or expanded to accommodate a variety of uses; and can be moved should the need arise. Staff recently conducted an assessment of District properties in the Hicks Road area to identify the most feasible location for a manufactured home to serve as a new employee residence. Four potential sites were evaluated in terms of ease of construction, access, and ability to satisfy staff presence and emergency response needs. The most promising site, "Hicks Flat", is level, and would require a minimum amount of modification to prepare it for a new manufactured home (see attached map). The site's strategic location just off Hicks Road provides excellent access to the former Rancho de Guadalupe property and Sierra Azul trailheads in the area. Staff hopes to begin establishing an employee residence before the current residential rental expires this coming November. Development of a new residence in this area will require significant site planning to secure building permits from Santa Clara County. Staff is requesting authorization to seek bids for site planning services in case negotiations with nearby property owners fail to secure permanent employee housing. The cost is not expected to exceed $20,000 for these initial services. CEQA COMPLIANCE Project Description Should development be warranted, this project will consist of the installation of a manufactured home and development of associated electrical, septic, and water systems. No significant grading or vegetation removal will be necessary due to the open and level nature of the site. All phases of planning, design, and construction will be in accordance with the permitting requirements established by the County of Santa Clara. Ultimately, the new structure will serve as a single-family residence. CEO, A Determination As the lead agency in charge of issuing a building permit for a new single family dwelling, Santa Clara County will ultimately be responsible for determining whether this project is exempt from CEQA. Staff anticipate that the County will conclude that this project is categorically exempt from CEQA under Article 19, Sections 15303 and 15304 of the CEQA guidelines. Section 15303(a) exempts the construction of single-family residences not in conjunction with the building of two or more such units. The District proposes to install one manufactured home that would serve as a single-family residence. R-99-14 Page 3 Section 15303(d) exempts water main, sewage, electrical, gas, and other utility extensions that serve such construction. The structure would be served by nearby PG&E lines, a single well, septic tank, and leach field. Section 15304 exempts minor alterations in the condition of land, water, and/or vegetation which do not involve removal of mature, scenic trees. The site consists primarily of non- native grassland; no trees would have to be removed to install a manufactured home. Section 15304(a) exempts grading on land with a slope of less than 10 percent, where grading does not impact wetlands or waterways, and does not occur in officially designated scenic areas, or in officially mapped areas of severe geologic hazard. The site is level (less than 10 percent grade); it is not located in an area of severe geologic hazard; and it is located out of view of the Hicks Road Scenic corridor. Prepared by: Matthew Freeman, Open Space Planner I Contact Person: Same SIERR ZUL OPEN SPACE P SERVE Mi peninsula Regional Open Space District hannon -- _ N x. PROJECT LOCATION (see insert below) y ee , Almaden. •ui ksilver \ ir. County Park SA30) Q 1 1000 Sierra Azul Open,Space Preserve y�G� Rancho de Guadalupe Area L/ (CLOSED/- REA) 1600 1800 Hick.Rwd � \ 2000 2200 OSA O I� 440—.. 2 \ 1 \ o- 2 4gp 400 1 s?o. .....- \ '60 Proiposeation d 1 Q i Resdence Loc i ;O \ 0.0 .1 .2 .3 .4 .5 M R..d One-Half MileL-T 1 77 EXHIBIT A: SITE LOCATION MAP Regional Open -)ace R-99-09 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-04 January 27, 1999 AGENDA ITEM 5 AGENDA ITEM Permit for The Sequoias - Portola Valley and Pacific Geotechnical Engineering to Enter Windy Hill Open Space Preserve for the Purpose of Conducting a Seismology Study GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute the attached Permit to Enter allowing The Sequoias-Portola Valley and their contractor, Pacific Geotechnical Engineering, to access Windy Hill Open Space Preserve for the purpose of conducting a seismology study. DISCUSSION In Portola Valley, the San Andreas fault has two traces (or branches), the Woodside trace and the Trancos trace. Both traces lie along the northeastern portion of Windy Hill Open Space Preserve and converge toward the northern end of the valley near Portola Valley Town Hall. The current theory holds that most of the displacement that occurs across the San Andreas fault system occurs on the Woodside trace. The adjacent neighbor recently hired geological consultants, Harlan Tait Associates, to explore the Woodside trace in order to determine development potential. That study was performed, in part, to comply with the Town of Portola Valley Resolution No. 500 and is monitored by the Town Geologist (Cotton Shires Associates). That Resolution which was adopted in 1974, provided for the establishment of geologic maps which would serve as a basis for reviewing development applications before the Town. Furthermore, its purpose was to establish policies for land uses to be permitted in different geologic settings. The ultimate goal was to prevent Town development decisions that might result in the loss of life and/or public or private land or improvements as a result of geologic hazards. This resolution is employed in all decisions of the Town where geologic conditions are relevant, particularly in applications that fall under the Zoning, Subdivision, and Site Development Ordinances as well as the Building Code. The Sequoias - Portola Valley, a non-profit housing, service, and care facility for elderly persons, is also proposing to explore development potential and has hired Pacific Geologic Engineering to conduct similar seismology studies in compliance with the Town resolution. During their review of the exploration work completed by Harlan Tait Associates for the adjacent neighbor, the Town Geologist interpreted a ground surface feature that may represent a possible undiscovered fault trace branching from the Woodside trace. This potential trace trends toward the western half, bisecting the meadow adjacent to the Portola Road parking area at Windy Hill Open Space Preserve. If the lineation does indicate a fault, it would influence 330 Distel Circle . Los Altos,CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485 . E-mail: mrosd@openspace.org . Web site:www.openspace.org ' Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz . General Manager:L.Craig Britton I R-99-09 Page 2 the siting of proposed improvements on The Sequoias' campus. Administrators at The Sequoias have met with District staff regarding their proposed development plans and it has been determined that there will be no significant impacts on the preserve. More importantly, this finding may have significant implications for the forecasting of future earthquakes on this stretch of the San Andreas fault. The gathering of such scientific information is also of interest to the District and coincides with District policies. The consultants for The Sequoias, Pacific Geotechnical Engineering, propose to excavate a trench roughly 400 feet long northeasterly across the meadow, starting at the northeastern end of the trench which was dug by Harlan Tait Associates (see attached map). The trench will be 30 to 36 inches wide and will probably range between 8 and 12 feet in depth. Dug in segments, the trenches will be braced with hydraulic shores in general conformance with OSHA guidelines, and ladders will be placed at appropriate intervals. The perimeter of the trench will be marked with temporary, 4-foot high orange safety fencing. Spoils from the trench will be stockpiled adjacent to the trench during the time that the sidewalls are inspected. Upon completion of the inspection, the spoils will be replaced into the trench by backhoe and loader bucket. Additional backfill soil will be mounded over the trench and wheel-rolled to provide moderate compaction. The ground surface will then be rounded, smoothed and potentially re-seeded. Pacific Geologic Engineering will have a team of throe licensed geologists and one soil technician assigned to this project. There will be at least two people on site at all times. Since there is great scientific interest in this area of research, it is also anticipated that a few geologists from the U.S. Geological Survey, California Division of Mines and Geology (OSGPD), the Portola Valley Town Geologist, and Harlan Tait Associates will wish to be on site occasionally to inspect the findings. It is estimated that the trenching work will require about two weeks to complete, weather permitting. Pacific Geologic Engineering has ensured that if significant exposures are encountered that need to be preserved overnight or during weekends, those portions of the trench will be covered with plywood and two concentric fences will be put up around the area. The testing will be coordinated with the Town Geologist to ensure that the Town's concerns are adequately addressed. In addition, continued coordination with District staff will occur while the work is in progress. Pacific Geotechnical Engineering has agreed to put together an informational flyer that will be posted at the Preserve which will explain the nature of the work being performed to preserve users. Pacific Geotechnical Engineering will also supply the District with a copy of its report and findings once the study is completed. Prepared by: Douglas Vu, Planning Technician Contact Person: Same as above PERMIT TO ENTER This Permit to Enter is by and between the Midpeninsula Regional Open Space District, a public District (hereinafter "MROSD"), The Sequoias- Portola Valley (hereinafter "PER IITTEE"), and Pacific Geotechnical Engineering (hereinafter "CONTRACTOR"). The parties hereby agree as follows: 1.0 Property MROSD grants PERMITTF.E and CONTRACTOR permission to enter the portion of Windy Hill Open Space Preserve (hereinafter the "Property") located in the Town of Portola Valley, as shown on the attached Exhibit A. Access to the Property will be via Portola Road. 2.0 Purpose This Permit to Enter is for the sole purpose of conducting a subsurface seismology inspection. This inspection, which will conducted by the CONTRACTOR, will help determine whether or not an undiscovered fault trace branching from the Woodside trace exists. The information gathered will be useful in determining facility expansion potentials on the PRRMITTEF's property. The information gathered may also be useful in the forecasting of future earthquakes on this stretch of the San Andreas Fault. This information will be shared with local agencies and municipalities, as well as the United States Geological Survey. The seismology inspection involves the excavation of a trench roughly 400 feet long, 30 to 36 inches wide, and 8 to 12 feet deep. The proposed location of the trench is identified on the attached Exhibit B. The trench will be excavated in segments and will be braced with hydraulic shores to conform with OSHA guidelines. Ladders will be placed at appropriate intervals to allow the alluvium in the sidewalls of the trench to be inspected and recorded. The perimeter will be marked with 4-feet high temporary orange fencing. 3.0 Activity Conditions The activity shall be subject to the following conditions: a. CONTRACTOR will be responsible for obtaining all necessary permits required by any government agency for the project. Copies of all necessary permits shall be given to MROSD. Copies of all necessary permits must also be on site at any time PERMITTP.E or CONTRACTOR is working on the Property. b. MROSD shall provide CONTRACTOR with a combination code for access to the electric gate at the Portola Road entrance to the Property. C. Hours of work shall be 8:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise approved by Annette Coleman, Foothills Area Superintendent(TEL: 650-691-2165, FAX: 650-988-9347). Page 1 d. MROSD shall determine if ground conditions are dry enough to allow the project to begin. Under no circumstance shall CONTRACTOR commence work prior to receipt of written Notice to Proceed by MROSD. e. Prior to commencement of work CONTRACTOR shall provide proof of insurance including Workers' Compensation Insurance in compliance with Section 7.0 of this Permit to Enter. f. CONTRACTOR shall notify MROSD at least 48 hours prior to commencement of the project and/or entry onto MROSD property. g. CONTRACTOR will provide MROSD with a schedule of operations and keep MROSD informed of any changes in the schedule. h. CONTRACTOR will be responsible for contacting all appropriate agencies to determine the location of any possible underground utilities that may affect the project prior to trenching work. i. CONTRACTOR will be responsible for restoring any damage to the Property to a condition equal to or better than the original condition of the area, including conventional backfiilling of the backhoe trench, slight "mounding" of excess soil, and "wheel rolling" to attain an approximate field compaction of 80% for the surficial soils. Additionally, CONTRACTOR will re-seed the disturbed area with native grasses with a seed mix prescribed by MROSD. j. CONTRACTOR will be responsible for installing temporary barriers and fences, and taking other necessary measures to protect the public from any injury or damage resulting from the trenching activities. CONTRACTOR will cover any trenched areas with plywood and install additional fencing if the area is left unattended. k. CONTRACTOR will ensure that all access roads will be kept open for MROSD staff vehicles, and emergency vehicles at all times during the course of the project. 1. CONTRACTOR will provide MROSD with an 81h" x 11" flyer that includes a brief description of the project, a statement assuring public safety, and a telephone number which the public may call for project information. in. Vehicle parking and storage of any materials related to the trenching activities will be limited to an area designated by MROSD staff. CONTRACTOR will meet on site with MROSD staff prior to commencement of the trenching activities to determine the designated area. n. CONTRACTOR will use extreme caution around any existing trees and structures. All trenching work will occur outside the drip line of any existing trees. CONTRACTOR will be responsible for correcting any inadvertent damage to trees or structures. Page 2 o. CONTRACTOR shall notify MROSD upon completion of all work and arrange for a site inspection with MROSD staff before vacating the site. p. CONTRACTOR shall supply MROSD with a report of the findings of the seismology of the Property. That report will be composed of appropriate excerpts from the geologic and seismologic sections of the CONTRACTOR'S report to The Sequoias, but it will not contain references to the specific improvements planned to the facilities on The Sequoias property. 4.0 Term This permit is valid from the date of execution until July 31, 1999. In the event all activities allowed under this permit are not completed by July 31, 1999, the District General Manager may elect to extend the term by written amendment at his sole discretion. 5.0 Notice Any notice or notices required or permitted to be given pursuant to this license may be personally served on the other party by the party giving such notice, or may be served by U.S. mail to the following address: DISTRICT: L. Craig Britton, General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 (650) 691-1200 (650) 691-0485 (FAX) copy to: Annette Coleman, Area Superintendent Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 (650) 691-2165 (650) 988-9347 (FAX) PERAIrrI F:IE: Harvey Ray, Administrator The Sequoias - Portola Valley 501 Portola Road Portola Valley, CA 94028 (650) 851-1501 (650) 951-5007 (FAX) Page 3 CONTRACTOR: Peter C. Anderson Pacific Geotechnical Engineering 16055-D Caputo Drive Morgan Hill, CA (408) 778-2818 (408) 779-6879 (FAX) 6.0 Indemnification and Release of Liability PEF.MrI7EE and CONTRACTOR agree that the use of equipment and tools on the property of MROSD shall be effected with all reasonable diligence and precautions to avoid damage to the land, property, or personnel of MROSD, or to the public. PER11 rITF.E and CONTRATOR agree to indemnify, hold harmless, defend, and protect the District, its officers, directors, agents, and employees from any and all claims, losses, damages, demands, liabilities, suits, costs, expenses (including all reasonable attorney's fees), penalties,judgements, or obligations whatsoever in connection with any injury, death, or damage to any person or property or pecuniary or monetary loss that results from, arises out of, or in any way relates to the activities of PEERNT=and CONTRACTOR, both on and off the project. PERMITTEE and CONTRACTOR hereby waive all claims and recourse against MROSD, including the right of contribution for loss or damage to Property, and releases MROSD from any liability related to or in any way connected to CONTRACTORS' and/or PERMITIBES' activities or CONTRACTORS' and/or PERMITTEES' use of the project site, premises, or facilities pursuant to this Permit to Enter. The PERMITCEE and CONTRACTOR shall have sole responsibility for the safeguarding of their equipment, property, and personnel (i.e., employees, agents, and officers) from any and all injury, death, or damage. 7.0 Insurance Throughout the term of this agreement, CONTRACTOR, at its sole cost and expense, shall maintain in full force and effect comprehensive automobile and general liability insurance covering bodily and personal injury and property damage arising out of the CONTRACTOR'S activities pursuant to this Permit to Enter. Limits shall be not less than $1,000,000 per occurrence for bodily injury and $500,000 per occurrence for property damage. This permit is not valid without CONTRACTOR'S insurance in effect as shown on the attached Certificate of Insurance, which is made a part of this permit. The policy shall name MROSD as an additional insured. Throughout the term of this agreement, CONTRACTOR, at its sole cost and expense, shall maintain in full force and effect a policy of Worker's Compensation Insurance covering all its employees as required by law. Page 4 Such insurance policies shall not be canceled or materially dmged widwA testy (30)days' advance written notice to MROSD at the address shown under NOTICES. 9.0 Cancellation This Permit to Enter shall be cancelable by MROSD upon 24 hours' written notice to PERMITTEE and CONTRACTOR. The above Permit to Enter has been read and understood and is hereby agreed to and accepted. Facsimile signatures will not be accepted. All signatures shall be original and on this original Permit to Enter. PERMITTEE, THE SEQUOIAS -PORTOLA VALLEY By Date Print Title CONTRACTOR, PACIFIC GEOTECHNICAL ENGINEERING By Date Print Title NMPENINSULA REGIONAL OPEN SPACE DISTRICT By Date L. Craig Britton, General Manager Attest Deirdre Dolan, District Clerk Approved as to form and legality By: Susan Schectman, Legal Counsel Page 5 WINDY ILL OPEN SPAC PRESERVE MIDPE NSULA REGIONAL OPEN SP PE DISTRICT t , PROJECT LOCATION R> � � Sausal Pond , 800 e 0.6 1000 0.5 \ 120o gpringRidge Trail 1.6 , 1400 HOl) 0.2 a •r,1�. 0.4 \J —� 0.2(W nniversary Trail 0.7 • Uul`'h•• /L 3 H rnnl> % ! m �� Hamms Gulch Tra• 2.6 0.2 p 6 rx{, t ' l 9 v ",1.5 7_0o c a A O / WH 2 rJf.0 b t �,i�w�tli��t fir' 1400 `y4 Q. r/fir i 1600 o C'V .Lost Trail 1800 2.3 J 0.4 1/99 0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0 One Mile EXHIBIT A: PROJECT LOCATION Wind V ill Open Spac reserve MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Fi Ya 0 200' 400' • Sto�e� NOf ;; • N 2 ' o 70 • N �' 'A • m o • G • fA • • • o . 2 • Lands of • PROPOSED MROSD • TRENCH • 00 ► �, PREVIOUSLYk • ' TRENCHED AREA • V� • // r �� •• '� The Sequoias �(WH05) 1/99 EXHIBIT B: TRENCHING LOCATION Regional Open . , ace 1 _�w. a 'ti.�r.-` '�•_.��. R-99-18 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-03 January 27, 1998 AGENDA ITEM 6 AGENDA ITEM Proposed Preliminary Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 1999-2000 GENERAL MANAGER'S RECOMMENDATIONS 1. Review the proposed Preliminary Action Plan for the 1999-2000 fiscal year, modify as necessary, and adopt the Preliminary Action Plan. 2. Charge the 1999 Administration and Budget Committee with conducting a review of the Preliminary Action Plan on the Board's behalf as part of the budget review process. DISCUSSION The District's activities are guided by an annual Action Plan that implements the Basic Policy and other Board policies. The Action Plan's function is to summarize the purposes and current emphasis of the District's major programs, to identify key projects, to allocate budget, and to be a basis for evaluation of progress. The fiscal year 1999-2000 Action Plan reflects both extraordinary opportunities and success in furthering the District's mission. The District proposal to annex the San Mateo County coast is the most significant and complex project ever undertaken by the District. The Action Plan identifies staff and consultant resources necessary to make this project successful. At the same time, the District has experienced tremendous success over the past few years in its acquisition efforts, and in its efforts to improve and publicize its lands for low-intensity public recreational use. The District has now preserved over 43,000 acres of open space land on the Peninsula. But with this success we have seen a dramatic increase in management responsibilities, projects, and issues to be resolved. In spite of their best efforts, staff has not been able to keep up with the demand for services, including work on some major planning and policy questions of great interest to the Board and the public. The proposed Action Plan includes new staff resources in several key areas which will allow District programs to continue performing to the standard expected by the Board and the public. Each Program Manager will highlight specific proposals and related projects and services during their individual Action Plan presentations at this evening's meeting. 330 Distel Circle . Los Altos,CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485 . E-mail:mrosd@openspace.org . Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz . General Manager:L.Craig Britton R-98-18 Page 2 The proposed Action Plan could be altered as a result of your January 27 meeting deliberations, the budget formulation, the Administration and Budget Committee review process, and your final approval of the Action Plan, which is ordinarily considered at your second meeting in March. Prepared by: L. Craig Britton, General Manager John Escobar, Operations Manager Malcolm Smith, Public Affairs Manager Deirdre Dolan, Administrative Services Manager Mike Williams, Real Property Representative Mary de Beauvieres, Acting Senior Planner Randy Anderson, Senior Planner Contact person: L. Craig Britton, General Manager ACTION PLAN FOR THE IMPLEMENTATION OF THE BASIC POLICY OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR THE 1999-2000 FISCAL YEAR I. OPEN SPACE ACQUISITION PROGRAM A. Negotiations and Special Projects Subprogram B. Enterprise Subprogram 11. PLANNING PROGRAM A. Advance Planning (including related Interdepartmental Support and Team Development) Subprogram B. Current Planning (including related Interdepartmental Support and Information Systems) Subprogram III. OPERATIONS PROGRAM A. Field Operations Subprogram B. Resource Management Subprogram IV. PUBLIC AFFAIRS PROGRAM A. General Public Information and Outreach Subprogram B. Legislative, Funding, and Organizational Relations Subprogram C. Visitor Services Subprogram V. ADMINISTRATION PROGRAM A. Administration/Human Resources Subprogram B. Legal Services Subprogram OPEN SPACE ACQUISITION PROGRAM Subpgrams A. Negotiations and Special Projects B. Enterprise To Implement the BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space within the District planning areas, including baylands and foothills. The District seeks to link its open space lands with federal, state, county, and city parklands and watershed lands. General Program Emphasis for 1999-2000 The program's emphasis will be to acquire the higher priority projects funded under the District's Financing Authority. Lower priority properties will be pursued through long-term options, available grant funding, bargain sales, and gifts. The District will continue to work with Peninsula Open Space Trust (POST) to acquire land and to further the District's overall open space acquisition goals. The Enterprise Subprogram will focus on maximizing rental income consistent with Open Space Management policies, and on maintaining and improving District rental structures. Staff Resources (Regular, full-time positions, unless otherwise indicated) Land Acquisition Manager (vacant position) Real Property Representative Real Property Assistant Proposed Addition for 1999 - 2000 Land Protection Specialist 2 1999 2UOQ Negotiations and Special_ Projects Subprogram Objective To provide for the acquisition of all real property rights necessary to secure a recreational and open space greenbelt in the foothills and baylands, including rounding out and improving public access to existing preserves and connecting District preserves with other public lands. Ky Ergiects 1. New Land Commitments - Convert the budgeted funds in the New Land Commitments budget category into open space lands, at desirable prices, focusing on the higher priority properties which specifically protect the greenbelt - including rounding out and improving public access to existing preserves, connecting to other preserves or public lands, and furthering the completion of the Bay Area Ridge Trail and Bay Trail Systems. Balance the desirability of the potential acquisition with the availability of limited funds, including, if possible, private financing with favorable terms and obtaining trail easements. 2. Pursue Key Acquisitions - To protect the scenic ridgeline at the District's northern boundary, pursue negotiations to acquire critical properties under threat of present or future development. Pursue acquisition of important properties at District's southern boundary linking District lands with State park lands including potential connection between the Bay Area Ridge Trail and Santa Cruz County's Coastal Trail. 3. Grants, Gifts, Bargain Sales and Joint Acquisitions - To augment limited acquisition funds, explore new grant opportunities, and focus on acquiring open space lands through bargain sales, and/or gifts where possible. Pursue the joint acquisition of appropriate properties with Santa Clara County Parks near the Lexington Reservoir and Save-the-Redwoods-League near Long Ridge Open Space Preserve. Work closely with Peninsula Open Space Trust (POST) to pursue grant opportunities to acquire lands that round out existing open space preserves. 4. Alternative Acquisition Methods - Obtain Board approval on appropriate long-term options, at market prices or less, to acquire desirable properties that might be affordable in future years should the District be successful in obtaining additional funding for land acquisition. Explore various alternative terms of purchase (installment purchases, defeasible fee, etc.) to offer advantages and incentives to landowners, as well as cost savings to the District. Other Projects and Activities 1. Maintain a multi-year spending plan for open space acquisition which optimizes use of cash and borrowed funds to accomplish acquisition goals within extremely tight budget constraints. 2. Administer the District volunteer conservation easement monitoring program, and 3 continue to work with Peninsula Open Space Trust to administer their easement monitoring program. 3. Work actively and regularly with District legal counsel to maintain and pursue District's legal program where titles to existing District lands are threatened by encroachment, claim of adverse rights, liens, or other interference with District's real property rights. 4. Work with Operations Program in negotiating road agreements and resolving encroachments with adjoining property owners to ensure District's real property rights are protected and minimize the District's maintenance responsibilities where appropriate. 5. Hire and oversee proposed Land Acquisition Specialist to regulate land encroachments on District land and monitor District held conservation easements. 6. Continue to pursue sale or exchange of the "Teague Hill" surplus property which will help fill a critical funding gap for additional land purchases. 7. Provide support and information for approaching the District voters when a plan for additional open space land acquisition funding is determined to be feasible. 8. Provide on-going acquisition planning and priorities input to the Planning team. 9. Explore additional methods to protect open space lands for less than the total cost of fee acquisition (open space easements, acquisition of development rights, development dedication, exchange or sale of development rights, cooperation with private individuals and groups, etc.) especially in this time of tight budget constraints for acquisition funds. 10. Encourage other agencies to apply for grants that will enhance overall open space goals. 11. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 12. Maintain a relocation assistance program utilizing staff and consultants as necessary. 13. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available properties. 14. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. 15. Work to clear and perfect title on District-owned land through the orderly, prioritized disposition of title and legal encumbrances (mineral and water rights, claims of prescriptive easements, encroachments, etc.) where appropriate. 4 1999-2000 Enterprise Subprogram OMjectiv To manage all of the District's revenue-producing activities in such a way as to maximize income from enterprise accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. Key Projects 1. Administer Enterprise Accounts - Administer rental accounts, communication and agricultural leases, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. 2. Maintain Rental Structures - Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition, and to increase net rental income. Administer long term and recurring maintenance priorities on rental properties. 3. Administer Historic Leases - Oversee lease compliance and renovation requirements at historic Picchetti winery, Thornewood estate, and Fremont Older house. Pursue lease extension and potential agricultural lease with new tenant as part of the historic Picchetti winery. 4. Identify and Pursue Alternative Lease Arrangements - Investigate long term leasehold interest agreements and alternative lease arrangements for the appropriate enterprise properties to enhance net income and minimize maintenance costs to the District in accordance with Board policy. Other Projects and Activities 1. Pursue sale of term ownerships on a demand basis for long-term interest arrangements (estate for years, lifetime tenancy) for former Bean and Smith residences. If successful, this program will provide additional funding for land acquisitions. 2. Prepare annual rental surveys on District rental houses and Ranger residences. 3. Pursue new Lessee for additional office space at 330 Distel Circle. 4. Investigate new enterprise proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. 5. Consolidate District's communication leases and maximize communication rental income. 5 OPEN SPACE PLANNING PROGR# Subprograms A. Advance Planning (including related Interdepartmental Support and Team Development) B. Current Planning (including related Interdepartmental Support and Information Systems) To Implement the BASIC POLICY OBJECTIVES: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. The District works with and encourages public and private agencies to preserve, maintain, and enhance open space. The District protects and restores the natural diversity and integrity of its resources for their value to the environment and the public, and provides for the use of the preserves consistent with resource protection. Program Emphasis for 1999-2000 A significant amount of planning staff time will focus attention on special advance planning projects, including coordinating and supporting the proposal to expand the District's boundaries to include the San Mateo County coast. A major two-year project to develop an area "master plan" will be initiated. In addition, the review of the District's Trail Use Policies and Guidelines is to be undertaken. Continue to make significant progress on additional work program projects in the areas of Interdepartmental Support, Planning Team Development, Information Systems, and Current Planning, including site planning and capital improvements. Staff Resources (Regular, full-time positions unless otherwise indicated) Senior Planner (2, one position is Acting) Open Space Planner II (1) Open Space Planner I (1) Planning Technician (2) Planning Secretary (half-time) Proposed Additions for 1999-2000 Open Space Planner II (1) Increase half-time Planning Secretary to full time Open Space Planner I (one-half time, temporary) 6 1999-2000 Advance Planning Related InterdcM=enta_l Su=rt, and Team Development Subprogram 9h,jectiv Assist with the formulation, review, and refinement of policies, District-wide plans, and cost estimates for the management and development of District preserves on a regional or District- wide basis. Work with local agencies on joint planning and implementation projects, to share information, and to encourage planning decisions that support the preservation of open space and natural resources and development of regional trail systems. Projects 1. Annexation of the San Mateo County Coast - Administer and coordinate a consultant contract to consider annexation of the San Mateo County Coast, including the annexation process and completion of an Environmental Impact Report for the action. Provide half-time staff planner representation at Coastal Advisory Committee meetings, other related public meetings on the coast, and general public communication and coordination. 2. Trail Use Policy and Guidelines Review - Review and revise policies based on growing experience with trail use planning and Board concerns about preserving a "wilderness" experience. Includes an extensive public input and review process. Significant work to be completed by a consultant, under the close direction of staff. 3. Develop and Initiate an Area Planning Process / Area Plan - Develop a process to assess use and management of District lands on a sub-regional basis. This project will include the review and amendment of the adopted use and management planning process, a continuation of the compilation of resource data and development of resource inventory methods, and development of a planning approach to study planning issues relating to incoming acquisitions. The test bed for this process is proposed to be a pilot Area Plan for the northern portion of the Sierra Azul Open Space Preserve. Significant work to be completed by a consultant, under the direction of staff. Most likely, this project will require two years to complete. 3. Planning Team Organization - Implement staffing additions, including hiring and training new employees. Continue to work with consultant Emily Jarosz, in the training and development of team members; refine individual roles and responsibilities, coordinate efforts with other District programs, and better organize team business and training. 4. Trail Signage Evaluation - In conjunction with the Sign Committee, comprised of representatives from Planning, Operations and Public Affairs, evaluate the District's trail signing system. Identify problem areas and potential solutions which may include conversion of wood trail signs to metal. 5. Disposition of Surplus Parcels, Teague Hill (Pinto Way) - Assuming submittal of the lot line adjustment application is made in Fiscal Year 1998/99, continue to work with 7 consultants to represent and process the application throughle Town of Woodside, including completion of engineering and planning for sale of the surplus parcels. Other Projects and Activities Refer to the attached Proposed Planning Department Work Program for Fiscal Year 1999/2000 for other projects and activities. 8 1999-2000 Current Planning, related Interdepartmental Projects and Information Systems Subprogram Qbjectiv Apply policies, prepare and implement plans and capital improvement projects on a site- specific basis, and respond to preserve use and management issues. Includes mapping, signing, and other public information services. Kcy Projects 1. Design and Implementation of Storm Related Repairs - Design repairs or replacement of public improvements to re-establish patrol and/or trail access. • Purisima Creek Redwoods Open Space Preserve - Determine level of improvements for Purisima Creek Road, design, obtain permits, and construct. Determine bridge type for Grabtown Gulch crossing, obtain permits, and construct bridge. • El Corte de Madera Creek Open Space Preserve - Determine method to repair Methuselah trail damage, and construct bridge. • Skyline Ridge Open Space Preserve - Design improvements to repair storm damage to Old Page Mill Road, and obtain permits. • La Honda Creek Open Space Preserve - Design improvements to the Upper Patrol Road to enable year-round patrol through the preserve, and obtain permits. 2. Establish an Employee Residence (Sierra Azul Area) - Conduct necessary engineering studies to ensure development feasibility, obtain permits, and construct a mobile or modular home. 3. El Corte de Madera Creek Trail Use Plan (Study Area 2) Implementation - Upon adoption of the Trail Use Plan (Study Area 2), implement priority trail closures, restoration, realignments, and construction of new trails as outlined in the plan. 4. Replacement of Chemical Recirculating Restrooms - Replace the problematic chemical recirculating restrooms with prefabricated pit toilets. 0 Skyline Ridge Open Space Preserve - Obtain permits, replace two single units. • Purisima Creek Redwoods Open Space Preserve - Obtain permits, replace two single units. • Rancho San Antonio Open Space Preserve - Obtain permits, replace one double unit near Deer Hollow Farm. Other Proiects and Activities Refer to the attached Proposed Planning Department Work Program for Fiscal Year 1999/2000 for other projects and activities. 9 10 OPERATIONS PROGRAM Subprograms A. Field Operations B. Resource Management To Implement the BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. General_ Program Emphasis for 1999-2000 Continue to provide responsible stewardship of all District lands by furnishing those public safety, maintenance, construction, and resource management activities necessary to protect and enhance the natural resources and insure safe and appropriate use of District lands. Implementation of Board-adopted Resource Management Policies and Trail-use Policies and Guidelines will continue to be the primary focus of the operations program. Staff Resources (Regular, full-time positions unless otherwise indicated) Operations Manager Area Superintendents (2) Support Services Supervisor Operations Analyst Resource Management Specialist Supervising Rangers (4) Secretary Rangers (12) Equipment Mechanic-Operators (2) Lead Open Space Technicians (2) Open Space Technicians (7) Farm Maintenance Worker 8,000 Seasonal Open Space Technician hours Rased Additions for 1999 - 2000 Rangers (2) 2,000 Seasonal Open Space Technician hours 11 Field QWrafions Key Protects 1. Operations Program Review - Work with the Board ad hoc committee and staff to review the Warner Group report, and related written materials and comments received by the Board during the review process. Determine priorities and develop an action plan to identify specific projects to be undertaken. Encourage staff participation by creating frequent opportunities for comment and active participation in the process. Seek Board approval for policy level recommendations. Implement procedural or administrative recommendations with the approval of the General Manager. Issues related to ranger and visitor safety and staffing levels will be given the highest priority. 2. Interpersonal Communication Skills and Performance Standards Development - Continue to provide influencing skills training to all new employees. Complete the development of performance standards for supervisors and begin the development of technical performance standards for other positions. Continue to provide leadership and supervision training to supervisors as necessary to facilitate the completion of these tasks and enhance the overall quality of supervisory skills within the program. 3. Restoration and Mitigation of Off-trail Impacts of Public Use - Close and restore existing undesignated trails and shortcut trails. Increase efforts to prevent the establishment of undesignated trails. Mitigate natural resource impacts and improve alignments of existing trails to minimize erosion. Work to insure visitor compliance of restoration area closures. Continue to focus on areas where compliance is poor and high rates of vandalism occur. 4. Working Relationship Improvement Between the Operations and Planning Programs - Utilizing the recommendations from Warner Group report as a base, begin specific actions to improve the working relationship between the staff in Planning and Operations. Develop and implement a system for tracking Operations Program special projects which have minimal Planning program involvement. Provide for continued field staff involvement in the planning process. Other Projects and Activities 1. Ranger Patrol a. Monitor public use and land use regulation compliance, and educate the visiting public on proper use of District preserves. b. Enforce District land use regulations by providing active ranger patrol and after-hours call-out response, as well as implementing patrol agreements with other agencies. C. Respond to accidents and other emergencies occurring on District lands. d. Identify and mitigate potential hazards on open space preserves to enhance public safety. 12 e. Monitor special events, use permits, and resource prtion-related impacts on District lands. f. Support the goals of the Public Affairs program by providing staff for special events and other projects, as time permits. g. Secure and manage the Alma College property and work with other programs to plan for appropriate public use. h. Conduct focused patrols in areas where high incidents of directed vandalism are occurring. 2. Maintenance and Construction a. Develop cost-effective methods of meeting site maintenance needs. b. Implement Use and Management Plan recommendations, as appropriate. C. Maintain lands, buildings, vehicles, and equipment to a safe and appropriate standard of appearance and utility. d. Provide supervision of volunteer projects, support enterprise subprogram field maintenance needs, and assist consultants and contractors with capital improvement projects as necessary. e. Implement resource management plans and specific projects, as appropriate. f. Improve public access and use through capital improvement projects, while protecting natural resources from the impact of public use. 3. Management and Administration a. Improve liaison with local police, fire, and municipal court jurisdictions, based on recommendations from the Warner report and direction from the ad hoc committee. b. Provide for safe access and site security by negotiating road maintenance and caretaker agreements. C. Coordinate management of District vehicles and equipment. d. Coordinate an occupational health and safety program for field operations. e. Coordinate ongoing training and skills enrichment for field staff. f. Work with Cal Trans, California Highway Patrol, and other agencies to mitigate inappropriate use of Interstate 280 vista point adjacent to Pulgas Ridge Open Space Preserve. 13 g. Provide input and assistance with review of the Trail Use Policies and Guidelines. h. Increase computer use in field offices for record keeping, data base and inter- office communications. Develop e-mail capability between main office and field offices. i. Explore alternative methods for managing District baylands with adjacent public agencies. j. Complete the Internal Affairs Investigation Policy and Procedure manual. k. Update permit policies, including a review of the blanket permit system and permit fee structure. 14 1999-2000 Resource Management MJective Inventory and analyze the state of resources District-wide and on specific preserves to identify needs and priorities for significant management issues. Use the availability of volunteers and consultants to expand District staff capabilities. Develop general procedures and strategic implementation plans for the resource management subprogram. Establish network with other agencies, local authorities and specialists in the field. Key Projects 1. Grassland Management Implementation Plan - Develop a set of management guidelines to control yellow star thistle and increase native species. Tasks for this fiscal year include: expand goat grazing, prescribed burning, and restoration treatment areas; train staff on monitoring techniques and seed collection; and monitor areas treated last year. 2. Habitat Restoration at Pulgas Ridge Open Space Preserve - Eradicate exotic plant species consistent with Invasive Exotic Plant Inventory to begin restoration of native communities as identified in restoration plan. Work with staff and California Conservation Corps to continue treatment of management area one. 3. Resource Management Program Development - Work with planning and area superintendents to establish a process to evaluate natural resource impacts of proposed projects and development plans. Increase field staff participation in the resource management program and responsibility for the coordination of small resource management projects. Other Projects and Activities 1. Resource Inventory - Inventory and record key flora, fauna, natural features and biotic communities. Coordinate with planning to develop a database system to record and display resource information. Compile all known information, and solicit information from experts in the field and other agencies. 2. Watershed Assessment - Develop criteria for habitat protection and repair and maintenance of roads and trails with information gathered from Coyote Creek Riparian Station and geologist at El Corte de Madera. Establish monitoring locations and program to determine mitigation progress. 3. Invasive Non-native Plant Removal and Wildlife Surveys - Work with field project leaders to develop a treatment schedule and monitoring protocols for various invasive non-native plant populations identified in the Invasive Exotic Plant Inventory. Additionally, assist project leaders to coordinate wildlife distribution monitoring with other agencies' methodologies. 15 PUBLIC AFFAIRS PROGRAM Sub=grams A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations C. Visitor Services To Implement the BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. General Program Emphasis for 1999-2000 Maximize the general public's awareness and understanding of the District, its goals, and its activities, by reaching all communities served and all other target audiences with District information through a variety of means and methods; implement the top priorities of the District's legislative plan; increase environmental education and volunteer involvement, and maximize public participation in District programs; provide District materials and information to the San Mateo County coastside communities to ensure their full knowledge and understanding of the District, its programs and activities as they relate to a proposed annexation of that area. Staff Resources (Regular, full-time positions unless otherwise indicated) Public Affairs Manager Visitor Services Supervisor Volunteer Coordinator Docent Coordinator Public Affairs Assistant Interpretive Aide (Nature Center)* *The interpretive aide position is seasonal and part time. 16 1999-2000 General Public Information and Outreach Subprogram Objective To generate additional support among the general public for completing the greenbelt by increasing the positive perception and awareness of the District's mission, objectives, accomplishments, programs, and effective management of public lands and financial resources. Key Projects 1. Public Event - Schedule and coordinate a public event, theme and location to be determined, to take place no later than March 31, 2000. 2. Revision of District Graphic Image - Continue to review the District's overall graphic image, including letterhead, newsletter masthead, and District logo, make recommendations to the Board for revisions and improvements, and implement any changes by March 31, 2000. 3. Annual Report - Publish a District 1998-1999 Annual Report by June 1, 1999, followed by three regular issues of Open Space News. 4. Coastal Community Outreach - Provide District materials and information to the San Mateo County coastside communities to ensure their full knowledge and understanding of the District, its programs and activities as they relate to a proposed annexation of that area. Other Projects and Activities 1. Consider production of a District "Good Neighbor" brochure for distribution to property owners with land adjoining District preserves. 2. Schedule presentations to members of the local and regional media at the District office. 3. Assist the Planning and Operations programs to develop a trail use education plan, focusing on bicycle and dog usage, in coordination with the Board's Trail Use Policy and Guidelines Committee review process. 4. Maintain a high level of regular media coverage of District activities and accomplishments. 5. Continue to work with the Planning Program to create new site maps for preserve brochures, and continue updating, producing, and distributing existing site maps, brochures, and other collateral materials as needed. 6. Maintain and maximize the schedule of community presentations and displays. 17 7. Continue providing public affairs services to other programs, i.e., attendance and input at meetings, press releases, flyers, displays, mapping, media liaison, etc. 8. Utilize in-house staff to maintain and update the District's web site on the Internet. 9. Continue to update and expand the District's newsletter mailing list. 18 1999-2000 Legislative, Funding, and Organizational Relations Subprogram Mjective To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. Key EWjects 1. Coastal Preservation Effort - Work with the general manager and the Coastal Ad Hoc Committee of the Board toward the proposed District expansion to the San Mateo County coast, and all related tasks and activities to include possible future funding measures. 2. Funding for Mount Umunhum Clean Up - Develop and implement a legislative strategy to obtain Federal funding toward clean up of the former Almaden Air Force Station at Mount Umunhum, in the Sierra Azul Open Space Preserve. 3. Other Lobbying Efforts - Work with the general manager and the District's Sacramento lobbyist to preserve current and future state funding for the District, and to carry out elements of the District's legislative plan. 4. Sponsor Legislation - Work with the District's legislative advocate and with legislators and their staffs to sponsor high-priority legislation from the District's Legislative Plan. 5. Regional Funding - Work with the Bay Area Open Space Council, San Mateo County, the Planning and Conservation League, and others to develop and support potential regional, State, or other alternative funding mechanisms. Other Projects and Activities 1. Work with Director Siemens (as current President of the Santa Clara County Special Districts Association) and the general manager toward obtaining special district representation on the Santa Clara County Local Agency Formation Commission. 2. Continue to work with the Planning Program to provide publicity and outreach efforts for the District's Regional Open Space Study, and the Board's revisiting of the Trail Use Guidelines. 3. Continually review and analyze legislation, determine District's position on bills, and take appropriate action, if any, on bills. 4. Work with legislators, legislative committees, state and federal administrators, other agencies, private organizations and interested citizens for information and action regarding state legislation and specific local issues. 5. Support federal, state, or local legislation which will benefit the District. 19 6. Provide support ano services for specific District projects requiring legislative support, such as grant applications. 7. Maintain contact with other organizations and agencies and encourage them to assist the public in differentiating between agencies, and for the exchange of information, cooperation on special projects and participation in special events such as conferences and seminars, to keep the District informed of current issues. 8. Provide District information to candidates in any 1999-2000 elections, and set up information meetings with candidates as need is determined, including a candidates' forum or information meetings with candidates for seats on the District Board of Directors. 9. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. 10. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, through CPRS, PCL, or with the District's legislative advocate. 20 1999-2000 Visitor Services Subprogram Mjective To encourage active public participation in the maintenance, restoration, and protection of the District's natural resources, and provide cultural, historical, and environmental education opportunities to the public. 1. Interpretive Program - Develop a plan that defines the District's interpretive program objectives, including natural resources protection, historical interpretation at Picchetti Ranch, and docent program goals. 2. Docent Recruitment - Design single-subject "short courses" for prospective volunteers that want to participate in the docent program, but have time restrictions or are only interested in a particular subject. These volunteers would be limited to leading activities related to the short courses they have completed. 3. Environmental Education - Continue to enhance the District's environmental education program for school children. Increase the number of outdoor education docents by recruiting and offering training sessions twice a year. Provide ongoing training for outdoor education docents. Investigate methods of providing disadvantaged school classes with transportation to field trips at Skyline Ridge. 4. Daniels Nature Center - Work with exhibit designers to complete installation of exterior exhibits. Develop and set up seasonal displays in the exterior exhibit case. Continue to open the nature center to the public on weekends mid-March to mid-November. Other Projects and Activities 1. Recruit and train docents and other volunteers, and provide public information about volunteer programs, projects, and events through regular newsletters. 2. Coordinate monthly volunteer service projects and short- and long-term special request volunteer projects. 3. Conduct a broad range of public interpretive programs on open space preserves. 4. Coordinate the volunteer trail patrol program, and provide ongoing training for trail patrol volunteers and docents. 5. Maintain the artifacts and furnishings in the historic Grant Cabin. 6. Maintain and operate the David C. Daniels Nature Center. 7. Provide leadership training to field staff assigned to work with volunteers. 21 ADMINISTRATION PROGRAM Subprograms A. Administration/Human Resources Subprogram B. Legal Services Subprogram To Implement the BASIC POLICY OBJECTIVE: The staff administers the affairs of the District on behalf of the public so as to maximize accomplishment of the goals of the District within existing financial and other constraints. General e-ral Program Emphasis for 1999-2000 Instill vision and provide leadership to foster staff participation and activities to carry out the District's short and long-term goals and objectives. Guide and support the District-wide effort to develop and improve leadership, supervisory, and interpersonal communication skills among all staff in order to enhance the District's work environment. Maintain the District's viability as an open space acquisition and management agency in light of limited funding. Work toward potential expansion of the District's boundaries to include coastal lands in San Mateo County. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Legal Counsel (two-thirds time) Controller (one-quarter time) Administrative Services Manager/District Clerk Senior Management Specialist Research Attorney Administrative Analyst Office Manager/Secretary to the General Manager Accounting Specialist Secretary (56.25% time) Receptionist Proposed Additions for 1999 - 2000 Increase Secretary to 60% time Network Administrator (one-half time) 22 1999-2000 Administration/Human Resources Subprogram object: To provide overall coordination, direction, and administrative foundation for all District activities so as to maximize the accomplishment of the Board's policies and directives, to implement the Action Plan, and to maintain the District's viability as an open space acquisition and management agency. Key Projects 1. District Funding - Work to preserve current and future state funding for the District. Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow, and to address the need to rely on the availability of grant funds for major development projects. Pursue alternate sources of secure additional funding to meet acquisition and open space management needs. 2. Human Resources - Work with all program areas to enhance the overall quality and effectiveness of the District's work environment, by developing and improving leadership, supervisory, and interpersonal communication skills. Carry out District's personnel and labor relations functions. Complete a comprehensive salary and classification study pursuant to Memorandum of Agreement with SEW Local 715. Participate in and facilitate negotiations for April 1, 2000 Memorandum of Agreement. Enhance organizational effectiveness and morale through increased communications, staff meetings, training seminars, and team building activities. 3. Coastal Expansion - Coordinate the efforts of the Coastal Ad Hoc Committee, consultants, and staff to work toward potential expansion of the District's boundaries to include coastal lands in San Mateo County. Other Pr jects and Activities 1. Continue to build and refine a management team approach for overall management of the District's activities. 2. Provide financial management and accounting services, including investment of temporarily idle funds. 3. Perform administrative and legal obligations as required by State law, promote and oversee the District's safety program, and oversee coordination of equipment/infrastructure needs at main office. 4. Provide personnel support and employee relations services to all programs. 5. Update Action Plan; coordinate program evaluations for Action Plan progress. 6. Prepare, monitor, and revise, as necessary, annual budget. 23 7. Coordinate preparation and distribution of all materials fortard's regular and special meetings. 8. Involve Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. 9. Refine and implement a comprehensive risk management program, including exploring the potential for self-insurance. 10. Monitor the ongoing procurement policy for the purchase of recycled and alternative paper products and other office supplies. 11. Complete computer system upgrade to Windows 95 and MS Office suite, expand internet access, centralize hardware and software acquisition, initiate master planning process for interdepartmental databases, provide day-to-day technical support, and conduct system assessment to meet future needs. 12. Develop and maintain standard Board and staff orientation manuals. 24 91 99-2000 Legal Services Subprogram Objective To provide timely legal services to the Board and to all District programs to assist in formulating and implementing District policies and projects in accordance with law. Key Projects 1. Real Property - Provide legal advice concerning District real property, including acquisition, disposition, title and encroachment issues, easement issues, permits to enter District land, and preserve maintenance issues. 2. Risk Management - Process and monitor current claims and litigation against the District; refine risk management procedures; represent District's interests in insurance coverage matters; provide oversight of matters handled by outside counsel. 3. Human Resources - Assist in carrying out labor relations functions; serve as chief negotiator on District's bargaining team; provide legal advice on personnel matters; assist in revising and updating District's "Personnel Policies and Procedures Manual"; provide advice regarding revision of internal affairs, discipline and grievance policies pursuant to Memorandum of Understanding with Local 715. 4. Coastal Expansion - Provide advice concerning legal requirements applicable to potential annexation or expansion and potential related issues. Other Projects and Activities 1. Continue to provide legal research concerning historic parcels and chain of title to assist in resolving real property issues or in support of planning and acquisition projects. 2. Provide advice concerning legal requirements applicable to public agencies such as the Brown Act, conflict of interest, election law and the California Environmental Quality Act. 3. Assist programs in bidding process and contract administration for public works and professional services contracts. 4. Prepare and review District legal documents such as contracts, resolutions, and leases. 5. Represent District's legal interests in relation to other government agencies. 6. Advise District on court rulings and legislation affecting the District and on legislation proposed by the District. 25 1/21/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Project Preserve Project Description Tasks Proposed Fiscal Year 99/00 ADVANCE PLANNING Long-Range Planning I, Expansion of the District's Boundaries to District-wide Administer and coordinate consultant Administer and coordinate the Include the San Mateo County Coast contract to consider annexation of the consultant contract. Provide ongoing San Mateo Coast, including the staff support research,and staff annexation process and completion of an contact with Coastside residents. Environmental Impact Report for the action. 2, ROSS Information Update District-wide Maintain a database of District lands and Input new lands and facilities into the facilities on a preserve and regional spreadsheets,update the financial basis,and a financial analysis that relates analysis to reflect new spending lands and facilities to operational commitments or scenarios. spending. $. Develop and Initiate Area Planning Sierra Azul Develop a process to assess use and Administer and coordinate a Process' management of District lands on an consultant contract to complete a,b, (Part of multi-year goals to create medium regional basis. In order to do so, (a) c,and d as outlined in the project term Greenbelt Strategic Plan and System continue the resource evaluation description. for Land Use Decisions) procedures and inventory methodology, (b)develop a pilot area plan,including a draft acquisition study approach,(c) review and amend the adopted use and management planning process, (d)public participation in the plan and policy update. Policy and Procedures Planning 4, Trail Use Policy&Guidelines Review District-wide Administer and coordinate consultant Administer and coordinate the contract to review and revise Trail Use consultant contract. Form a staff Policy and Guidelines as warranted, committee to provide input and based on growing experience with trail address the issue of Wilderness use planning. Policy. INTERDEPARTMENTAL SUPPORT Land Management Support 5, Monitor Development of Slobe Property Windy Hill Assist Acquisition in monitoring Assist as needed. Monitor Permit-to- development of Slobe property. Enter and other development issues (i.e.,property boundary adjustments, trail alignment,access easement). g, Land Management Support District-wide Assist Operations,Acquisition,and Legal Assist as needed. Typically accounts Programs in researching and responding for approximately 50%of the to use proposals and problems, unanticipated projects over the encroachments,etc. course of the fiscal year. Resource Management Program Support 7, Resource Management Support District-wide Assist Resource Specialist in scoping and Assist as needed. planning to address resource management issues and projects. *Additional staffing may be required to accomplish this project Page 1 1/21/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Project Preserve F Project Description Tasks Proposed Fiscal Year 99/00 Acquisition Program Support 8. Acquisition Support District-wide Assist Acquisition as needed with Assist as needed. Typically accounts preparation of staff reports,consideration for approximately 25%of of planning issues related to acquisitions, unanticipated projects over the preparation of graphic exhibits, course of the fiscal year. 9. Surplus Property Disposition Teague Hill Support Acquisition on disposition of Work with consultant to represent lot Pinto Way surplus property. line adjustment application;work with Town of Woodside to facilitate approvals and sale of property. Other Interdepartmental Support 10. Public Affairs Support General Assist Public Affairs with events, Assist Public Affairs as needed. presentations,and general information. 11. New Grant Applications District-wide Assist Administration in the preparation of As needed,assist with new grant new grant applications. applications. Typical tasks include map preparation,scoping project, cost estimates. Could also entail research and writing grant. PLANNING TEAM DEVELOPMENT 12. Planning Team Organization General Implement staffing,structure,procedures, Continue work with consultant,E. and support for efficient service. Jarosz to clarify roles and Continue to define departmental responsibilities of team members, objectives in support of District goals. leaders and sponsors. Attend consultant training sessions to develop other skills. Finalize organizational structure. Hire and train new staff. Refine departmental goals and procedures,consistent with mission to support Work Program priorities. GENERAL ADMINISTRATION 13. General Administration General Complete tasks and projects associated On annual basis,complete with general administration of the development of Work Program, department. budget,Action Plan,employee evaluations,and other general administrative tasks. Monitor projects. INFORMATION SYSTEMS 14. Computer Mapping System General Develop in-house capability to generate Continued implementation of site maps and regional map for reports mapping system using and presentations. Illustrator/Macintosh. Obtain other needed files from consultant for in- house use. *Additional staffing may be required to accomplish this project Page 2 1/21/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Protect Preserve Project Description Tasks ProposedFiscal Year 99/00 15. Trail Signage Assessment District-wide Evaluate trail signage program to Working with the Sign Committee, determine effectiveness,identify problem focus efforts on identifying issues areas,and devise potential solutions to relating to trail directional signing, problem areas. potential solutions. 16. Graphic Support District-wide Graphic support for Board reports, Complete projects as needed. presentations,and exhibits; including the updates for all existing computerized files. 17. Preserve Signs District-wide Design and order new and/or Complete projects as needed. replacement signs for trails and parking areas, including projects associated with Sign Committee representation. 18. GIS Program Development' District-wide Continue to participate in development of Work with Green Info Network& shared regional geographical information others to compile information to system maps&database. create(a)jurisdictional maps,(b)land owners and land holdings database, ©trails and their designations, (d) existing&proposed facilities,(e) resources. 19. GIS File Maintenance District-wide Maintain&update GIS files for general As needed. use. 20. Patrol Map Book Updates District-wide Maintain&update patrol map books for Update patrol map books based on field staff use. input from field staff,property additions. 21. District Wall Maps District-wide Using GIS technology,generate and Using GIS technology,generate and maintain District-wide wall maps for maintain District-wide wall maps for Board room,conference room,and field Board room,conference room,and offices. field offices. 22. Trailhead Signs Ravenswood Design and install new trailhead bulletin Design and install. board signs for the preserve. 23. After Hours Signs District-wide Assess problem areas based upon field Identify key problem parking areas for staff input. Coordinate with local after-hours preserve users,obtain jurisdiction to sign roadside pullouts permits,install signs. closed to night-time use. CURRENT PANNING Site Planning 24. Soda Springs Parking/Trail Alternatives Cathedral Develop plan for implementation of EEM Contingent upon successful Oaks &HCP Grants. acquisition;study parking and trail alternatives;amend Use and Management Plan. 25. Vineyard Lease' Picchetti Assist Acquisition in development of a Work with agricultural lease Ranch new vineyard lease for tenants of consultant to develop a new vineyard Picchetti Ranch. lease for tenants of Picchetti Ranch. " Additional staffing may be required to accomplish this project Page 3 1/21/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Project Preserve Project Description Tasks Proposed Fiscal Year 99/00 CIP Projects Facilities 26. Sierra Azul Employee Residence Mt. Establish employee residence to serve Upon completion of study to Umunhum southern area of the District. determine location for residence, conduct necessary site planning, engineering studies to submit project for permits,submit for permits. Parking Areas 27. Parking Lot* El Corte de Design and construct a 50+vehicle Complete conceptual plans. Upon Madera parking area&restroom near Skyline approval,prepare construction Boulevard. drawings,submit for permits. Restrooms 28. Replace Chemical Recirculating Units Affected Replace chemical recirculating units at Reassess vendor selection; preserves Purisima Creek Redwoods(2),Skyline streamline purchase and installation. Ridge(2), Rancho San Antonio(1) Prioritize units for replacement; obtain permits and install pit toilets. Structures 29. Administration Office Tenant Distel Circle Administer contract for tenant Upon vacancy of office(anticipated in Improvements* improvements for portion of office August, 1999)administer contract for currently occupied by Alzheimer's Assn, tenant improvements. Trails;&Roads 30. Redesign Parking Lot Drainage& District-wide Prioritize and redesign parking areas to Prioritizing parking areas with Surfacing* repair major drainage problems. greatest needs(Los Trancos and Russian Ridge). Redesign and reconstruct parking areas. 31. Trail Improvements El Corte de Implement Trail Use Plan. Barricade and Implement Study Area 2 Trail Use Madera restore unauthorized routes and Plan including new construction, discontinued routes as identified in the realignments and restoration. plan. 32. Methuselah Trail&Creek Crossing El Corte de Assess storm related damage. May Evaluate consultant's Madera involve repair and/or realign route and recommendations for ultimate crossing. (Potential FEMA project) disposition of trails on the preserve, complete planning process, implement. 33. Virginia Mill Trail&Creek Crossing* El Corte de Assess storm related damage. May Evaluate consultant's Madera involve repair and/or realign route and recommendations for ultimate crossing. (Potential FEMA project) disposition of trails on the preserve, complete planning process,obtain permits. 34. Road and Trail Inventory El Corte de Conduct an inventory of the roads and Work with a geologist consultant to Madera trails with attention to identifying problem complete study, implement viable areas and creating an ongoing recommendations as part of projects maintenance plan to prevent erosion. 31, 32,and 33. (Relates to Trail Improvements and FEMA projects). Additional staffing may be required to accomplish this project Page 4 1/21/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Project Preserve Project Description Tasks Proposed Fiscal Year 99100 35. Lawrence Creek Bridge El Corte de Replacement of old bridge to improve trail Conduct planning and engineering Madera and patrol access. study to determine need for bridge. If vehicle bridge replacement is warranted,complete engineering design,submit plans for permits. 36. Upper Patrol Road Repairs* La Honda Design and implement improvements to Design necessary improvements, bring patrol road to year-round standards. obtain permits. 37. Grabtown Gulch Bridge/Trail Purisima Remove settled Bridge. Options: Use to Based on Board's determination of replace nearby bridge on Purisima Creek repair approach,complete planning Road,or dispose. Realign Grabtown and improvements to replace or Gulch Trail to closed loop or install relocate bridge. pedestrian bridge. 38. Purisima Creek Road Purisima Either repair major damage to restore Based upon Board's determination of road width or repair major and minor repair approach of Purisima Creek damage to maintain trail width and Road,complete planning process complete preventative measures to and implement improvements. minimize further problems. (FEMA (Assumes grading permit exemption project) from RCD). 39. Old Page Mill Trail Repairs* Skyline Ridge Design and implement improvements Design improvements and obtain repair storm related damage. permits for storm related damage. Miscellaneous 40. Norton Bench Los Trancos Construct memorial bench to Construct bench and plaque. commemorate Stan Norton's contributions to open space preservation. *Additional staffing may be required to accomplish this project Page 1 Regionalen ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R 99-15 Meeting 99-04 January 27, 1999 AGENDA ITEM 7 AGENDA ITEM Appointment of 1999 Board Committees PRESIDENT'S RECOMMENDATION Approve my appointments to standing and ad-hoc committees as contained in this report, including the determination of compensation status. DISCUSSION Section 1.80-.82 of our Rules of Procedure calls for the Board President to appoint Board members to our existing standing and ad hoc committees,with the consent of the Board. The four standing committees consist of Administration and Budget; Legislative, Finance,and Public Affairs;Use and Management;and Acquisition and Enterprise. Following our Rules,Administration and Budget Committee appointments were made at our January 13 meeting. The remaining appointments are to be approved at our January 27 meeting.All standing committees are compensable. The ad hoc Board Appointee Evaluation, Operations Program Review, Coastal, and the Trails/Wildemess Policy Committees are also proposed to be compensable. The Ridge Trail and El Corte de Madera Trail Committees are proposed to remain non-compensable. Proposed committee assignments for 1999 are shown on the following page. Prepared by: Deirdre Dolan,Administrative Services Manager Contact person: Same as above 3 10 Distel Circle . l e>s Alto,,, CA 94022-1404 . Phone: 010 691-1 200 FAX: 050-691 0485 . F-mail We[)0e:utiww.(>pentil>ace.org Mmld of 011oc trrt' Pete wiemr�ns, 1,rry(. [Mvev, Wd(vr, Demw Little, No rwite I imiko,Bet'v( Im%der,Kenneth( . N11/ s (Woc+at t- (mli' 131111(m BOARD OFFICERS- 1999 President—Jed Cyr Vice-President—Ken Nitz Treasurer—Pete Siemens Secretary—Deane Little BOARD COMMITTEES -- 1999 non-compensable STANDING COMMITTEES AD HOC COMMITTEES Administration and Budget Board Appointee Evaluation ■ Pete Siemens § Jed Cyr ■ Ken Nitz ■ Pete Siemens ■ Deane Little a Ken Nitz Legislative,Finance and Public Affairs Operations Program Review ■ Nonette Hanko 0 Nonette Hanko ■ Mary Davey N Pete Siemens ■ Pete Siemens E Jed Cyr Use and Management Corte Madera Trail ■ Deane Little Jed Cyr • Ken Nitz Betsy Crowder • Betsy Crowder Deane Little Acquisition and Enterprise Trails[Wilderness Policy ■ Betsy Crowder N Nonette Hanko ■ Nonette Hanko E Deane Little ■ Mary Davey 0 Betsy Crowder ■ Alternate:Jed Cyr Coastal ■ Mary Davey • Nonette Hanko ■ Betsy Crowder ■ Alternate: Ken Nitz *Ridge Trail Representative ■ Mary Davey Open ,Regional 3 c" R-99-19 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-04 January 27, 1999 AGENDA ITEM 8 AGENDA ITEM Notice of Contract Completion for the Demolition and Cleanup of the former Sink, Barlow and Young Properties, Sierra Azul Open Space Preservie GENERAL MANAGER'S REC NOAENDATI Authorize the Board President, or other appropriate officer, to execute the attached Notice of Completion of Contract and Acceptance of Work for the cleanup projects. DISCUSSION At your November 18, 1998, meeting you awarded a contract in the amount of$40,030 to Mike Tobar Excavation of Morgan Hill for the demolition and cleanup of the former Sink, Barlow and Young properties in Sierra Azul Open Space Preserve(see report R-98-141). In addition, you authorized a contract contingency fund of$4,030 for unforeseen expenses. This project consisted of removal of all structures and general cleanup of three separate properties, with materials removed to a licensed refuse facility. The project is now complete. Field staff is seeding the exposed area of the sites, and a stand of grasses is expected by mid-February. $4,000 from the contingency fund was utilized to expand the scope of the project, specifically for cleanup in the vicinity of the former Barlow property. Staff was pleased with the performance of the contractor, who exceeded all expectations for thoroughness, and who returned the sites to the District in a vastly improved condition. Ten percent of the payments to Mike Tobar Excavation will be withheld in accordance with the contract documents and specifications. A check for the remaining amount will be issued in 35 days, which allows adequate time to review evidence that all payrolls, material bills, and other indebtedness connected with the project have been paid. Prepared by: John Cahill, Open Space Planner H Contact: Same as above 1 M (piste) Circle . Lo> Altos, CA 94022-1404 . Phone: 050-091-120t) FAX. 050-091-0485 . F-mail: Web site: www.openspa(e.org Bomd of oirct tors_Ped�`,lumens,Mary( Ua�cw,led(vr, Domw Little,Nonetw Hanko, Hotsv Cro��dw,Kenneth t� Nit/ m C,rno,i!A'lmm+ ,,o:I ( iak,' 11111t�m WHEN RECORDED MAIL TO: Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Attention: Planning Dept. NOTICE OF DULY RECORDED WITHOUT FEE Pursuant to Government Code COMPLETION Sections 6103, 27383. By: NOTICE IS HEREBY GIVEN by order of the Board of Directors of the Midpeninsula Regional Open Space District, pursuant to State law that work to be performed under the contract heretofore made and executed by and between the MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, as Owner therein and MIKE TOBAR EXCAVATION, as Contractor therein, bearing the date January 11, 1999 for the construction of demolition and cleanup of the former Sink, Barlow and Young properties and appurtenant facilities upon lands of said District known as Sierra Azul Open Space Preserve situated in unincorporated Santa Clara County, State of California, was completed on the 15th day of January, 1998. No bonds required. That the title of said District to the real property upon which said work and contract was performed is that of fee title. That the address of said Midpeninsula Regional Open Space District is 330 Distel Circle, Los Altos, CA 94022. That the site addresses of said work are: Sink property- Santa Clara County A.P.N. 562-07-009; Barlow property- Santa Clara County A.P.N. 562-07-014; and Young property-Santa Clara County A.P.N. 562-20- 003 STATE OF CALIFORNIA COUNTY OF Jed Cyr On before me, President, Board of Directors Personally appeared ❑ personally known to me -OR- ❑ proved to me on the basis of saWactory Dated evidence to be the pervonle) who" names) Islars subscribed to the within instrument and acknowledged to me that he/she/they executed the same In his/her/their authorized capecity(les), and that by Signed in Los Altos, California his/her/their signature(s)on the Instrument the person(*),or the entity upon behalf of which the person(s)acted,executed the Inaftumerc WITNESS my hand and official*eel. egional Open Joace of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-99-16 Meeting 99-04 January 27, 1999 AGENDA ITEM 9 AGENDA ITEM Authorization to Change District's Designation of:Aufized Signatories for Entering District Safe Deposit Boxes GENERAL MANAGER'S RECOMMENDATIO Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering Safe Deposit Boxes(Mid-Peninsula Bank). DISCUSSION Section 2.50, "Safe Deposit Box",of your Rules of Procedure states that"The authorized signature for entrance into the District's safe deposit box are any of the following: President, Treasurer, General Manager,and the District Clerk." In light of the recent election of Jed Cyr as President,and Pete Siemens as Treasurer, it is necessary to change the District's designation of authorized signatories for the District Safe Deposit Boxes. Prepared by: Deirdre Dolan, District Clerk Contact person: Same as above 3 M Distel Circle . Los Altos, CA 94012-1404�- Phone:site: hW 1-1 ZOO FAX: 650-691-0485 # E-mail: mrosd@, p { � g .openspac(,.org � Board of Direr tot,:Pete Sienwns,Mary C. (.)avev, led Cyr,Deana I ill le, Nonette Hanko,Hekv Crowder, Kenneth C. Nit/ General Man<r er:I (r,iig[itillon :SOLUTION NO. �3 MID - PENINSULA BANK SAFE DEPOSIT SIGNATURE CARD - NON PERSONAL Renter: MIDPENINSULA REGIONAL OPEN SPACE DISTRIC Financial MID-PENINSULA BANK 330 DISTEL CIRCLE Institution: 420 Cowper Street LOS ALTOS,CA 94022 Palo Alto,CA 94301 RENTAL AGREEMENT MIDPENINSULA REGIONAL OPEN SPACE DISTRIC,hereinafter"Renter",hereby applies to MID-PENINSULA BANK,hereinafter'You".'your",to+ the safe deposit box In accordance with the terms and conditions contained on both sides of this card and, In Consideration of the rental and delivery of the two keys to the box,the receipt of which is hereby acknowledged,agrees to pay the rental fees and to comply in all respects with and bound by all the terms,conditions,rules and regulations referred to or included in this Agreement. CORPORATE!ASSOCIATION RESOLUTION I hereby certify that I am the duly qualified Secretary of MIDPENINSULA REGIONAL OPEN SPACE DISTRIC;that at a meeting regularly convey pursuant to its Bylaws on November 21, 1997, or by special action without a meeting,its Board of Directors adopted a resolution which has not si,. been modified or revoked,of which the following is a true copy: "Resolved that any one(1)of the Authorized Signers below be and they hereby are authorized to enter Into such Safe deposit rental agreemer with MID-PENINSULA BANK,as they shall deem proper,to have access to and to surrender the box or boxes,to receive and receipt for any contr of the box or boxes or other property in your possession for storing or safekeeping and to execute releases of liability with respect to any s transactions, until you receive at the location at which the safe deposit box or boxes may be rented a certified copy of a resolution revoking modifying this resolution." further certify that the signatures below are genuine signatures of the persons designated in the resolution. CERTIFIED TO AND ATTESTED BY: X 'Secretary or Assistant Secretary CORPORATE Renter: MIDPENINSULA REGIONAL OPEN SPACE DISTRIC X Box Number: 2704 - 2705 - 2706 Number of Signers Required:EAny one(1)of the Authorized Signer(s)shown below. •gp,ft�n cf:R IIrtttez.ar�pvrr certifying of jMWyfhWt5A by the resolutions as one of the signing officers, this resolution must also ation. X __ SSN: Phone:(H): (W):(415)691-1200 L CRAIG BRITTON,GENERAL MANAGER Date Street: Job: ID: X SSN: Phone: (H): (W): WA,401STRICT CLERK Date Street: Job: ID: X SSN: Phone:(H): (W): JED CYR, PRESIDENT Date Street: Job: ID: X SSN: Phone:(H): (W): PETE SIEMENS, TFEASURER Date Street: Job: to: ADDITIONAL TERMS AND CONDITIONS CONTINUED ON REVERSE SIDE Regional Open ; ,ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-99-21 Meeting 99-04 January 27, 1999 AGENDA ITEM 1- AGENDA ITEM Approval for the General Manager to Authorize Additional Payment to the Law Firm of Miller, Starr, and Regalia for Legal Services in the Amount of 35,000 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to make an additional payment for services in the amount of $35,000 to the law firm of Miller, Starr, and Regalia. DISCUSSION: At your January 13, 1999, Regular Meeting you authorized the General Manager to sign the agreement to retain the firm of Miller, Starr, and Regalia (see Report R-99-13). As anticipated, additional legal services were required and staff is returning to the Board for additional authorization. As a result of nearly continuous assistance on a very complex land transaction, an additional payment of$35,000 has been billed and requested for payment. Prepared by: Susan Schectman, District Legal Counsel Contact person: Same as above 330 Distel Circle . Los Altos,CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485. E-mail: mrosd@openspace.org . Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz . General Manager:L.Craig Britton Claims N, 02 Meeting,, Date:January 27, 1999 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5498 650.00 Margit Aarons Archaeological Research-Long Ridge 5499 1119.92 Ace Fire Equipment&Service Co., Inc. Extinguisher Servicing 5500 130.49 ADT Security Services, Inc. Skyline Shop Security 5501 14.07 Allen Equipment Co. Inc. Equipment Repair Part 5502 43.32 Ang Newspapers Advertising-Public Hearings 5503 26.65 Arne Sign&Decal Co., Inc. Decals 5504 40.35 AT&T Telephone Service 5505 vo t 0 Facility Rental-Operations Meeting 5506 321.08 Barron Park Supply Company Plumbing Repairs-Enterprise Rental 5507 2592.59 Big 4 Rents Trencher Rental 5508 242.76 Bruce Barton Pump Service, Inc. Pump Repair 5509 437.83 Cabala's Uniform Supplies 5510 139.48 California Water Service Distel Circle Building Water 5511 9532.51 Carpenter Printing South Skyline Brochure Printing 5512 80.61 Continuing Education of the Bar Legal Resource Documents 5513 50.00 Country Almanac Subscription Renewal 5514 1175.00 Decatur Electronics Radar Unit 5515 3397.71 Design Concepts Graphics Contractor--Signs,Letterhead&Newsletter 5516 1580.00 Dillingham Associates Landscape Architects El Corte de Madera Creek Parking 5517 565.00 Kevin Emery Builder Enterprise Rental Repair 5518 1612.50 Enshallah Inc. Teague Hill Consultants 5519 155.00 Evergreen Oil Collection Service 5520 72.25 Federal Express Corporation Express Mail Service 5521 153.37 Gardenland Power Equipment Field Supplies&Tools 5522 1037.25 Goodyear Auto Service Center Tires 5523 64.46 GTE Wireless Cellular Phone Service 5524 113.48 Goodco Press Brochure Printing 5525 69.54 G&K Services Shop Towel Service 5526 181.87 Graniterock Road Repair Materials 5527 1583.00 Greenlnfo Network Map&Patrol Map Design&Production 5528 267.39 Guy Plumbing&Heating,Inc. Plumbing Repairs--Distel Circle 5529 431.10 Home Depot Field Supplies&Tools 5530 984.49 Irvine&Cooper Ireland vs MROSD Legal Services 5531 21.00 The JKA Group Publications 5532 75.75 John Kowaleski Reimbursement--Vehicle Accessories 5533 87.92 CSK Auto,Inc. Vehicle Parts 5534 279.10 Langley Hill Quarry Road Repair Materials 5535 935.20 *1 Lanier Worldwide,Inc. Copier Maintenance Service 5536 2160.00 The Learning Institute Computer Training Vouchers 5537 42.50 Paul McKowan Reimbursement--Professional Dues 5538 35000.00 ** Miller,Starr&Regalia Legal Services 5539 34.00 National Notary Association Membership Renewal--S.Dale 5540 248.00 National Safety Council Subscription Renewal 5541 40.95 Noble Ford Tractor,Inc. Tractor Oil 5542 325.00 North American Title Company Title&Escrow Fees Page 1 Claims N 12 Meeting, Date:January 27, 1999 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5543 -1864-48 Office Depot Office Supplies 495.92 5544 1436.57 Orchard Supply Hardware Field Supplies&Tools 5545 1394.46 Pacific Bell Telephone Service 5546 -i 79.75 Pearson Automobile Company Vehicle Servicing 270.60 5547 51.64 Peninsula Blueprint,Inc. Printing Services 5548 239.80 Pine Cone Lumber Co.,Inc. Lumber 5549 2783.65 Pip Printing Printing Services 5550 276.41 Pitney Bowes Credit Corporation Postage Meter Lease 5551 12.28 Precision Engravers,Inc. Name Tag 5552 91.08 Raymaker,Laura Supplies 5553 34.13 Rayne Water Conditioning Water Service 5554 660.63 Reed&Graham, Inc. Road Repairs 5555 7000.00 Reitman Group Appraisal Consultant 5556 10.00 Rich's Tire Service Vehicle Repair 5557 2213.18 Roy's Repair Service Vehicle Maintenance&Repairs 5558 351.25 Russ Enterprises,Inc. Signs 5559 1210.29 R.V.Cloud Company Water line Project Fremont Older 5560 319.48 San Jose Mercury News Recruitment Advertisement 5561 33130.05 San Mateo County Election Services 5562 187.83 Signs of the Time Signs 5563 36.71 Skyline County Water District Water Service 5564 32.79 Skywood Trading Post Fuel 5565 266.84 Stevens Creek Quarry,Inc. Drain Rock 5566 1247.58 Teater&Etc. ROSS Map Graphics/Teague Maps 5567 80.00 Therma Corp. Thermostat Repairs--Distel Building 5568 36270.00 Tobar Excavating Barlow/Sink/Young Structure Removal 5569 4000.00 *2 Tobar Excavating Additional Barlow Removal 5570 10.12 *3 United Parcel Service Postage 5571 236.50 United Rental Bobcat Sweeper Rental 5572 360.00 Rich Voss Trucking, Inc. Base Rock 5573 2849.89- Visa 189.46 Conference Expenses/Supplies 2476.79 1199.48 Conference Expenses/Supplies 170.88 Conference Expenses 670.00 Conference Expenses 120.07 Film 5574 -28;-88 West Group Real Estate Code Book 487.88 5575 245.05 Williams,Michael Vehicle Reimbursement/Right of Way Dues 5576 300.00 Wolfe,Roberta Minutes 5577 124.80 Zadek,Lisa Vehicle Reimbursement 5582R 860.37 Los Altos Garbage Company Dumpster Service 5583R 204.43 John Cahill Vehicle Expense Page 2 Claims N, 12 Meeting. Date:January 27, 1999 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5684R 22983.10 Jens Hansen Company, Inc. Windy Hill Access Improvement Project 6586R 5077.40 BNY Western Trust Company Trustee Fees-1999 Revenue Bonds 6586R 2200.00 Oppenheimer Wolff&Donnelly Trustee Counsel Fee-Revenue Bonds 6587R 5500.00 Causey,Derngen&Moore Inc. Verification Report-1999 Revenue Bonds 5688R 70000.00 Orrick,Herrington&Sutcliffe LLP Bond Counsel's Fee-1999 Revenue Bonds 5689R 344.90 Petty Cash Local Business Meetings,Vehicle Expense, Volunteer Supplies,Resource Documents, Uniforms and Office Supplies *1 Urgent Check Issued January 20,99 *2 Urgent Check Issued January 15,99 *3 Urgent Check Issued January 14,99 Pending Approval of Agenda Item 10 TOTAL $273,779.00 Page 3 } o.99-02 M Date:January 27,1999 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT * Amount Name Description 5498 650.00 Margit Aarons Archaeological Research-Long Ridge 5499 1119.92 Ace Fire Equipment&Service Co.,Inc. Extinguisher Servicing 5500 130.49 ADT Security Services,Inc. Skyline Shop Security 5501 14.07 Allen Equipment Co.Inc. Equipment Repair Part 5502 43.32 Ang Newspapers Advertising-Public Hearings 5503 26.65 Ame Sign&Decal Co.,Inc. Decals 5504 40.35 AT&T Telephone Service 5505 150.00 AYH-Pt.Monttara Facility Rental-Operations Meeting 5506 321.08 Bamon Park Supply Company Plumbing Repairs--Enterprise Rental 5507 2592.59 Big 4 Rents Trencher Rental 5508 242.76 Bruce Barton Pump Service,Inc. Pump Repair 5509 437.83 Cabala's Uniform Supplies 5510 139.48 California Water Service Distal Circle Building Water 5511 9532.51 Carpenter Printing South Skyline Brochure Printing 5512 80.81 Continuing Education of the Bar Legal Resource Documents 5513 50.00 Country Almanac Subscription Renewal 5514 1175.00 Decatur Electronics Radar Unit 5515 3397.71 Design Concepts Graphics Contractor--Signs, Letterhead&Newsletter 5518 1580.00 Dillingham Associates Landscape Architects EI Corte de Madera Creek Parking 5517 565.00 Kevin Emery Builder Enterprise Rental Repair 5518 1612.50 Enshaliah Inc. Teague HUI Consultants 5519 155.00 Evergreen OA Collection Service 5520 72.25 Federal Express Corporation Express Mail Service 5521 153.37 Gardenland Power Equipment Field Supplies&Toole 5522 1037.25 Goodyear Auto Service Center Tires 5523 64.48 GTE Wireless Cellular Phone Service 5524 113.48 Goodco Press Brochure Printing 5525 69.54 G &K Services Shop Towel Service 5528 181.87 Grankerock Road Repair Materials 5527 1583.00 Greenlnfo Network Map&Patrol Map Design&Production 5528 287.39 Guy Plumbing&Heating, Inc. Plumbing Repairs--Distal Circle 5529 431.10 Home Depot Field Supplies &Tools 5530 984.49 Irvine&Cooper Ireland vs MROSD Legal Services 5531 21.00 The JKA Group Publications 5532 75.75 John Kowaleski Reimbursement--Vehicle Accessories 5533 87.92 CSK Auto, Inc. Vehicle Parts 5534 279.10 Langley Hill Quarry Road Repair Materials 5535 935.20 '1 Lanier Worldwide,Inc. Copier Maintenance Service 5538 2180.00 The Learning Institute Computer Training Vouchers 5537 42.50 Paul McKowan Reimbursement-Professional Dues 5538 35000.00 " Miller, Starr&Regalia Legal Services 5539 34.00 National Notary Association Membership Renewal--S. Dale 5540 248.00 National Safety Council Subscription Renewal 5541 40.95 Noble Ford Tractor, Inc. Tractor Oil 5542 325.00 North American Title Company Title&Escrow Fees 5543 1084.10 Office Depot Office Supplies 5544 1438.57 Orchard Supply Hardware Field Supplies&Tools 5545 1394.46 Pacific Bell Telephone Service 5548 173.75 Pearson Automobile Company Vehicle Servicing Page 1 r Ci1di6NM'�_ '99-02 M Date:January 27,1999 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5547 51.84 Peninsula Blueprint, Inc. Printing Services 5548 239.80 Pine Cone Lumber Co., Inc. Lumber 5549 2783.65 Pip Printing Printing Services 5550 276.41 Pitney Bowes Credit Corporation Postage Meter Lease 5551 12.28 Precision Engravers, Inc. Name Tag 5552 91.08 Raymaker, Laura Supplies 5553 34.13 Rayne Water Conditioning Water Service 5554 660.63 Reed&Graham, Inc. Road Repairs 5555 7000.00 Reitman Group Appraisal Consultant 5558 10.00 Rich's Tire Service Vehicle Repair 5557 2213.48 Roy's Repair Service Vehicle Maintenance&Repairs 5558 351.25 Russ Enterprises, Inc. Signs 5559 1210.29 R.V.Cloud Company Water line Project Fremont Older 5560 319.48 San Jose Mercury News Recruitment Advertisement 5581 33130.05 San Mateo County Election Services 5582 187.83 Signs of the Time Signs 5563 36.71 Skyline County Water District Water Service 5584 32.79 Skywood Trading Post Fuel 5565 286.84 Stevens Creek Quarry, Inc. Drain Rock 5568 1247.58 Tester&Etc. ROSS Map Graphics/Teague Maps 5587 80..00 Thermo Corp. Thermostat Repairs--Distel Building 5588 38270.00 Tobar Excavating Barlow/SinkNoung Structure Removal 5589 4000.00 *2 Tobar Excavating Additional Barlow Removal 5570 10.12 *3 United Parcel Service Postage 5571 238.50 United Rental Bobcat Sweeper Rental 5572 380.00 Rich Voss Trucking, Inc. Base Rock 5573 2349.89 Visa 189.48 Conference Expenses/Supplies 5574 1199.48 Conference Expenses/Supplies 5575 170.88 Conference Expenses 5578 670.00 Conference Expenses 5577 120.07 Film 5578 387.88 West Group Real Estate Code Book 5579 245.05 Williams,Michael Vehicle Rnbursement/Righ4 of Way Dues 5580 300.00 Wolfe, Roberta Minutes 5581 124.80 Zodek, Use Vehicle Reimbursement *1 Urgent Check Issued January 20,99 *2 Urgent Check Issued January 15, 99 *3 Urgent Check Issued January 14,99 ** Pending Approval of Agenda Item 10 TOTAL $166,853.53 Page 2 Regional Open Wce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager DATE: January 27, 1999 SUBJECT: FYI I M Distel Circle . Los Altos, CA 94022-1404 . Phone:650-691-1200 FAX: 650-691-0485 . E-mail: mroscl@openspace.org . Web site:www.openspli(e.org Bwtd of Diw(tor, Pete Siemens,'Mary C. Davey,led C vr, Deane Little, Nonette Hanko, Bow Crowder Kenneth C, Nita . General Manager t CTmg Rrltton County of Santa Cla4 kGAUNT Environmental Resources Agency Parks and Recreation Department 298 Garden Hill Drive Los Gatos,California 95032 fie' (408)358-3741 FAX 358-3245 V C, Reservations(408)358-3751 TDD(408)356-7146 Item# SANTA CLARA COUNTY PARKS AND RECREATION COMMISSION TRANSMITTAL TO: PARKS AND RECREATION COMMISSION FROM: PAUL D. ROMERO, DIRECTOR DATE: January 22, 1999 SUBJECT: Park User Fee Adjustments & Policies Prepared by: Reviewed by: Bruce Kosanovic Paul Romero Customer&Business Services Manager Department Director Recommended Actions The Parks Department staff is recommending endorsement to the Board of Supervisors of the following actions: 1. revisions to management policies and practices related to user fees and fee collection; 2. park user fee adjustments for FY00; 3. five-year user fee adjustment schedule; 4. and fee ordinance language changes for FY00 user fee adjustments. Recommended Action#1 -User Fee Policy and Practices Revisions a. Collection of vehicle entry fees at all County parks. including those where current4no fee is collected. The collection of fees at parks where no fee is currently collected,would begin as soon as the Parks Department staff determine it is feasible (collection devices need to be budgeted for and installed where appropriate,new kiosk need to be constructed where appropriate and the public needs to be notified of proposed user fee adjustments). Board of Supervisors:Donald F.Gage,Blanca Alvarado,Peter McHugh,James T.Beall Jr.,S.Joseph Simitian County Executive:Richard Wittenberg 1 i Specific parks where currently no fee is collected include: Almaden Quicksilver Anderson(vehicle entry fees are currently collected at Anderson Lake, but not elsewhere in the park) Calero (vehicle entry fees are currently collected at Calero Reservoir, but not elsewhere in the park) Chesbro Reservoir Chitactac Adams Lexington Reservoir Rancho San Antonio Santa Teresa Stevens Creek Uvas Canyon Uvas Reservoir b. Eliminate the free annual pass for a second vehicle with the purchase of one annual vehicle paw. In addition, establish a discount of 50%for the cost of an annual pass for a second vehicle in the same household, with the purchase of one annual vehicle pass. c. Schedule a market area user fee study and analysis on an annual basis. Information gathered- in this user fee study and analysis would be used to make adjustments to the five-year user fee adjustment schedule. A minimum of five(5)local public park agencies would be selected each year for comparison with the Department and would include East Bay Regional Park District, San Mateo County Parks Department, Monterey County Parks Department, City of San Jose Regional Parks and California State Parks. In addition, local private recreation providers of similar services would be selected each year for comparison with the Department. d. Establish a"fee target" for Department user fees as compared to the market area fee information gathered in the annual fee study and analysis. The five-year user fee target will be within the top 33%of all user fee comparisons. e. Establish a five-year user fee revenue goal of 25%of the Department's annual operating budget(in FY98, user fee revenues covered 16%of the Department's annual operating budget). f. Establish a County Department Use Policy which would restrict other County departments and their staff to official use of Parks Department facilities (excluding the Minnis Ranch House at Ed Levin County Park)only on weekdays, Monday through Thursday. In addition,the Parks Department Director would be allowed to waive or reduce facility use fees upon request. Recommended Action#2 -FY00 Park User Fee Adjustments a. Camping fee increases recommended except for RV camping,walk-in camping at Sanborn Park and firewood fee(see pages 1 and 2 of the attached"5-Year User Fee Adjustment Schedule" for specific fee adjustment information). 2 b. Daily vehicle entry ancrease recommended, but no change annual vehicle entry pass fee or charter bus fee (see pages 2 and 3 of the attached"5-Year User Fee Adjustment Schedule" for specific fee adjustment information). c. Lake use fee increases not recommended at this time, due to the uncertainty of the MTBE issue and its effect on the availability of boating use at County parks. Recommendation that the boating reservation fee be increased by $1.00 per reservation(see page 3 of the attached "5-Year User Fee Adjustment Schedule" for specific fee adjustment information). d. Permit fee increases recommended for daily photography permits,annual photography permits and daily filming permits (commercial permits only). No fee increase recommended for metal detecting permits, specimen collection permits or special event permits (see pages 4 and 5 of the attached"5-Year User Fee Adjustment Schedule" for specific fee adjustment information). e. Group picnic fee increase recommended except for the La Raza Area at Hellyer Park,the Stockman's area at Grant Park and the Amphitheater at Mount Madonna Park. Fee decrease recommended for the Cookhouse at Grant Park. Increase in group picnic reservation fee recommended(see pages 5 through 9 of the attached"5-Year User Fee Adjustment Schedule" for specific fee adjustment information). Note: At this time no program service fees are being proposed, but for the FY01 budget the Parks Department will be studying the possibility of charging for program services such as Interpretive Programs, Almaden Quicksilver Museum admission fee,etc. Recommended Action #3-Five-Year Park User Fee Adjustment Schedule It is recommended that each year the Parks Department conduct a market area user fee study and analysis on an annual basis. Information gathered in this user fee study and analysis would be used to make adjustments to the five-year user fee adjustment schedule and every user category would be part of the annual study and analysis. It is recommended that user fee adjustments be made, if needed, on a biennial basis(every other year). The attached"5-Year User fee Adjustment Schedule"projects target fee adjustments for each user fee category from FY01 through FY04 (these are projections only and each year will be subject to revision based on the data of the annual market area user fee study and analysis). At the end of the five-year period, it is expected that the user fee revenue goal of 25%of the Department's annual operating budget and the"fee target" goal of the Department's user fees in the top 33%as compared to the data from the annual market area user fee study and analysis will be met. Recommended Action #4 - Fee Ordinance Language Changes for FY00 Adjustments The"Santa Clara County Parks Department Fee Ordinance"will be amended to reflect approved User Fee Adjustments. Note: Actual language revisions will be included in an attached document when this transmittal is reviewed by the Parks and Recreation Commission at the February 1999 meeting. 3 Fiscal Impact It is estimated that the recommended FY00 user fee adjustments will increase FY00 revenue by 12.9%,or more than $230,000 (as compared with FY98 actual revenue). Background In June 1996, the Parks Department hired the consultant firm of Dangermond and Associates to develop Strategies for Revenue Enhancement and Cost Savings(Dangermond Report), with the following purposes: 1. plan ahead for the future financial needs of the Department; 2. determine ways to improve the parks system and expand public services, while at the same time obtain higher financial returns; 3. develop funding to provide for important departmental needs such as deferred maintenance, capital improvements and recreational trails development and maintenance; 4. tailor a revenue enhancement program that will help stabilize funding and equalize user fees; 5. develop alternative revenue and service enhancement strategies for policymaker review and approval. As part of the Dangermond Report, a five-year user fee adjustment plan was recommended which included recommendations for consistent user fee policies,user fee increases/adjustments on a regular basis over a five-year period and new user fees for some existing services where currently a user fee was not charged. When seeking Board of Supervisors' approval for the recommended user fee increases in June 1997,the Department was directed to develop a plan for each of the parks within the County and for each of the services provided by the Department which considered cost recovery, evaluated new revenue opportunities and recommended methods to operate Department facilities cost effectively. In May 1998,the Department hired the consultant firm of Hanson and Associates to develop a Cost Recovery Plan(CRP), with the following purposes: 1. evaluate the effectiveness of current revenue generating activities; 2. compare the Department's users fees and revenue generation with other park agencies; 3. obtain public opinion from park users regarding the acceptance of user fees for park services; 4. develop recommendations for improved cost recovery and revenue generation; 5. initiate cost recovery goals and policies for policymaker review and approval; 6. establish support for the CRP from the public,the Parks and Recreation Commission, the Board of Supervisors and the staff of the Parks Department. Again, as part of the CRP, a five-year user fee adjustment plan was recommended which included recommendations for consistent user fee policies, user fee increases/adjustments on a regular basis over a five-year period and new user fees for some existing services where currently a user fee was not charged. 4 Both the Dangermond Report and the Cost Recovery Plan recommendations serve as a guide for the implementation of an entrepreneurial approach to park management and are grouped into four categories: management policies and practices; park use fee adjustments; lease revenues; and cost recovery goals by park and for the Department as a whole. All of the recommendations are based on the premise of achieving a cost recovery goal of 35% of operating costs from all revenue sources and a goal of 25%cost recovery from park use revenue by the year 2002. These cost recovery goals will allow the Parks Department to fully mitigate the impact of the return of 5% of the Park Charter funding to the County's General Fund. Note: All of the Department's long-term budget projections are based on a"normal" 6%growth in expenditures and a 3%growth in revenues. The 3% revenue growth does not include any increases in park user fees. Consequence of Negative Action The Parks Department will not be able to meet the user fee revenue goal or the"fee target"goal, and most importantly, will not be able to fully mitigate the impact of the return of 5%of the Park Charter funding to the County's General Fund in FY03. 5 5-YEAR USER FEE ADJUSTMENT SCHEDULE (Beginning FY00, July 1, 1999) 1/6/99 FEE CATEGORY (with current fee listed & date Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ of last increase) Amount Amount Amount Amount Amount CAMPING FY00 FY01 i FY021 FY01 FY041 Regular $10/night (FY98) 07/01/99 none 07/01/01 none 07/01/03 $15/night scheduled $18/night scheduled $20/night Senior $5/night (FY98) 07/01/99 none , 07/01/01 none 07/01/03 $7.50/night seheJul,d ; $9/night scheduled $10/night Regular 2nd Vehicle $5/vehicle/night (FY98) 07/01/99 none 07/01/01 none 07/01/03 $6/v/n scheduled $7/v/n scheduled $8/v/n RV $20/night (FY94) none 07/01/00 none 07/01/02 none scheduled $22/night scheduled $25/night scheduled RV 2nd Vehicle $5/vehicle/night (FY98) 07/01/99 none 07/01/01 none 07/01/01 na $6/v/n scheduled,, $7/v/n scheduled $8/v/n Walk-in (Sanborn) $8/night (FY98) none 07/01/00 none 07/01/02 none scheduled $10/night scheduled $12/night scheduled Group (unimproved) $5/vehicle/night (FY98) 07/01/99 none"" 07/01/01 none 07/01/01 $6/v/n scbeduled ` $7/v/n scheduled $8/v/n 777, Group (Huckleberry) $100-$150/night (FY98) 07/01/99 none 07/01/01 none 07/01/03 $150-$225ladd $180-$270 scheduled $200-$300 1 FEE CATEGORY (with current fee listed. & date Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ of last increase) Amount Amount Amount Amount Amount CAMPING (continued) FY00 FY011 FY021 FY031 FY001 Group (Manzanita) $120-$150/night (FY98) 07/01/99 none 07/01/01 none 07/01/03 $180-$225 scheduled $216-$270 scheduled $240-$300 Group (Coyote) $80-$100/night (FY98) 07/01/99 none 07/01/01 none 07/01/03 $120-$150 scheduled $144-$180 scheduled $160-$200 Youth Group $28/night (FY87) 07/01/99 none 07/01/01 none 07/01/03 Overnight maximum stay of 14 $30/1st night scheduled $32/1st night scheduled $35/1st night nights $10/additional $12/additional $15/additional nights nights nights Equestrian (Grant) (new facility) 07/01/99 none 07/01/01 none 07/01/03 fee per site $15/night scheduled ' $18/night scheduled $20/night Firewood $5/bundle (FY98) none; 07/01/00 none 07/01/02 none scheduled $7/bundle scheduled $9/bundle scheduled Reservation Fee $4/reservation (FY98) 07/01/99 none 07/01/01 none 07/01/03 $5/reserv. scheduled,' $6/reserv. scheduled $7/reserv. YEHICLE ENTRY Daily Fee $4/day (FY98) 07/01/99 none 07/01/01 axone 07/01/03 $5/day scheduled - $6/day scheduled $7/day Charter Bus Fee $25/day (FY98) none 07/011/00 none 07/01/02 none scheduled $30/day ',:,,',scheduled $35/day scheduled 2 FEE CATEGORY (with current fee listed & date Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ Ef. Date/ of last increase) Amount Amount Amount Amount Amount VEHICLE ENTRY(continued) FY00 FY0L FY021 FY01 FY041 Annual Pass $50/year (FY98) 07/01/99 07/01/00 none 07/01/02 none 2nd vehicle $60/year scheduled $70/year scheduled charge (1/2 price) LAKE USE Daily Fee (powerboats) $5/day (FY94) none 07/01/00 none 07/01/02 none scheduled $6/day scheduled $7/day scheduled Daily Fee (oversized boats) $10/day (FY94) none 07/01/00 none 07/01/02 none scheduled $12/day scheduled $14/day scheduled Daily Fee (non-powered $3/day (FY94) none . 07/01/00 none 07/01/02 none scheduled $4/day scheduled $5/day scheduled Annual Pass (powerboats) $50/year (FY94) = 'none, 07/01/00 none 07/01/02 none scheduled $60/year scheduled $70/year scheduled .Annual Pass (oversized boats) $60/year (FY94) 4t none 07/01/00 none 07/01/02 none scheduled $75/year scheduled $90/year scheduled Reservation Fee $4/reservation 07/01/99 none 07/01/01 none 07/01/03 $5/reserv. schedula�l; $6/reserv. scheduled $7/reserv. 3 FEE CATEGORY (with current fee listed. & date Eff. Date/ Eff. Date/ Elf. Date/ Eff. Date/ Eff. Date/ of last increase) Amount Amount Amount Amount Amount PERMITS FY00 FY01i FY021 FY031 FY041 Photography(dady)a $35/day (FY92) 07/01/99 none 07/01/01 none 07/01/03 $50/day scheduled $75/day scheduled $100/day Photography (annual)2 $100/year (FY92) 07/01/99 none 07/01/01 none 07/01/03 $150/year scheduled $250/year scheduled $400/year Filming (daily)2 $250/day (FY92) 07/01/99 none 07/01/01 none 07/01/03 $500/day scheduled $1000/day scheduled $1500/day Metal Detecting (annual) $35/year (FY92) none 07/01/00 none 07/01/02 none scheduled $40/year scheduled $45/year scheduled Specimen Collecting $35/year (FY92) none 07/01/00 none 07/01/02 none (annual) salaeduled $40/year scheduled $45/year scheduled Special Use (Field Sports Park) 07/01/99 .none 07/01/01 none 07/01/03 $55/day (FY92) $100/day scheduled $150/day scheduled $200/day Special Use (Minnis Ranch House) 07/01/99 none 07/01/01 none 07/01/03 $35/day (FY92) $50/day scheduled -" $75/day scheduled $100/day Special Service Fee $30/hour (FY92) 07/01/99 none 07/01/01 none 07/01/03 $35/hour sclul�d rr;` $40/hour scheduled $45/day Special Event $35/day (FY92) -none 07/01/00 none 07/01/02 none (<100 people) sceduled $40/year scheduled $45/year scheduled 77 Special Event $50/day (FY92) �`� s e: 07/01/00 none 07/01/02 none , ech$55/day eduled scheduled (100 - 500 people) 4 FEE CATEGO_R_Y (with current fee listed & date Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ of last increase) Amount Amount Amount Amount Amount PERMITS (continued) FY00 FYOli FY021 FY01 FY01 Special Event $100/day (FY92) none 07/01/00 none 07/01/02 none (>500 people) scheduled $110/day scheduled $120/day scheduled GROUP PICNIC Reservation Fee $4/reservation 07/01/99 none 07/01/01 none 07/01/03 (FY98) $5/reserv. scheduled $6/reserv. scheduled $7/reserv. Anderson (Live Oak) $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $65/group echedu ed ; $75/group scheduled $85/group Anderson (Toyon) $55/group (FY92) 07/01/99 none--� 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled $85/group Calero (West Group) $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled $85/group Hellyer (La Raza) $165/group none 07/01/00 none 07/01/02 none (FY92) scheduled $180/group scheduled $200/group scheduled Hellyer (Cottonwood) $110/group 07/01/99 none 07/01/01 none 07/01/03 (FY92) $125/group scheduled $140/group scheduled $150/group Hellyer (Velodrome) $85/group (FY92) 07/01/99 ttox+ 07/01/01 nabs 07/01/03 100/group I 125/group scheduled $140/group 5 FEE CATEGORY (with current fee listed & date Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ of last increase) Amount Amount Amount Amount Amount GROUP PICNIC (continued) FY00 FY01i FY02i FY031 FY041 Hellyer (Sylvandale) $85/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $100/group scheduled $125/group scheduled $140/group Hellyer (Yerba Buena) $85/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $100/group scheduled $125/group scheduled $140/group Hellyer (Shadow Bluff) $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled $85/group Hellyer (San Juan Bautista) $40/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $50/group scheduled $60/group scheduled $75/group Levin (Elm) $110/group 07/01/99 none 07/01/01 none 07/01/03 (FY92) $125/group scheduled' $140/group scheduled $160/group Levin (Sandy Wool Lake) $85/group (FY92) 07/01/99 none - 07/01/01 none 07/01/03 W0/group scheduled $125/group scheduled $140/group Levin (Spring Valley) $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled? $85/group Levin (Oak Knoll) $55/group (FY92) 07/01/99 none , 07/01/01 none 07/01/03 65/group4eduled $75/group scheduled $85/group Grant (Stockman's) $220/group none 07/01/00 none. 07/01/02 none (FY92) scls dined $250/group ; scheduled $300/group scheduled" 6 FEE CATEGORY (with current fee listed & date Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ of last increase) Amount Amount Amount Amount Amount GROUP PICNIC (continued) FY00 FY01 i FY021 FY031 FY041 Grant (Cookhouse) $200/group 07/01/99 none 07/01/01 none 07/01/03 (FY92) $150/group scheduled $160/group scheduled $175/group Grant (Rose Garden) $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $65/group scheduled` $75/group scheduled $85/group Grant (San Felipe) $55/group (FY92) 07/01/99 none , 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled $85/group Los Gatos Creep (Picnic) $40/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $50/group scheduled $60/group scheduled $75/group Mt. Madonna $150/group none 07/01/00 none 07/01/02 none (Amphitheater) (FY92) scheduled $160/group scheduled $175/group scheduled Mt. Madonna (Hilltop) $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled $85/group Mt. Madonna $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 (Redwood Grove) $65/group scheduled $75/group scheduled $85/group Mt. Madonna $55/group (FY92) 07/01/99 none} 07/01/01 none 07/01/03 (Azalea Knoll) $65/group scheduled $75/group scheduled $85/group Sanborn (Peterson Grove) $250/group 07/01/99 ncazne 07/01/01 none 07/01/03 (FY92) $300/group scheduled '. $350/group scheduled $400/group 7 FEE CATEGORY (with current fee listed & date Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ of last increase) Amount Amount Amount Amount Amount GROUP PICNIC (continued) FY00 FY01i FY02t FY01 FY041 Sanborn (Costanoan) $85/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $100/group scheduled $125/group scheduled $140/group Sanborn (Ohlone) $85/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $100/group scheduled $125/group scheduled $140/group Santa Teresa (Pueblo)3 $40/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $125/group scheduled $140/group scheduled $160/group Stevens Creek (Villa Maria) $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled $85/group Stevens Creek (Sycamore) $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled $85/group Stevens Creep (Madrone) $40/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $50/group scheduled $60/group scheduled $75/group Uvas Canyon (Amphitheater) new facility 07/01/99 none 07/01/01 none 07/01/03 $50/group scheduled $60/group scheduled $75/group Uvas Canyon (Black Oak) $40/group (FY92) 07/01/99 none, 07/01/01 none 07/01/03 $50/group he ulad $60/group scheduled $75/group Vasona (Circle) $85/group (FY92) 07/01/99 none.. '" 07/01/01 none 07/01/03 $100/group ac ieilul -,;�' $125/group scheduled $140/group 8 FEE CATEGORY (with current fee listed & date Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ of last increase) Amount Amount Amount Amount Amount GROUP PICNIC (continued) FY00 FY01 i FY021 FY031 FY041 Vasona (Lakeview) $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled $85/group Vasona (Peppertree) $55/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled $85/group Vasona (Creekside) $85/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $100/group scheduled $125/group scheduled $140/group Vasona (Meadowhrook) $85/group (FY92) 07/01/99 none 07/01/01 none 07/01/03 $100/group scheduled $125/group scheduled $140/group Vasona (Raintree) $55/group (FY92) 07/01/99 Wane . 07/01/01 none 07/01/03 $65/group scheduled $75/group scheduled $85/group Vasona (Gateway Pavilion 85 rou" FY 2 07/01/99 none 07/01/01 none 07/01/03 ( Y ) � /g p ( 9 ) $100/group scheduled $125/group scheduled $140/group Vasona (Blossom Valley) $55/group (FY92) 07/01/99 none 07/01/01 none 07i01/03 $65/group OFu)etl75/group scheduled85/group 9 FEE CATEGORY (with current fee listed & date Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ Eff. Date/ of last increase) Amount Amount Amount Amount Amount PROGRAM SERVICES FY00 FY01i FY021 FY031 FY041 Almaden Quicksilver Museum no current none 07/01/00 none 07/01/02 none Admission Fee fee scheduled $2/person scheduled $3/person scheduled Interpretive Programs no current fee none 07/01/00 none 07/01/02 none scheduled $4/person scheduled $5/person scheduled Sources: "Strategies for Revenue Enhancement and Cost Savings, Dangermond and Associates, 1/97 "Cost Recovery Plan", Harison and Associates, 10/98 Footnotes: 1. These are estimated fees. Actual fee recommendations will be determined after reviewing annual user fee cost study and analysis. 2. The fee adjustment are effective for commercial photography permits only. 3. This facility's current fee is incorrect. The facility is much larger and fees should be charged at a higher rate. 10 01/271/199 10:52 06508547703 POST 0002 Peninsula Open Space Trust Board of Directors Allan F.Brown Patricia A.Compton VLTice S.Garrod Sukey Grousbeck January 27, 1999 Christina A.Holloway Robert C.Kirkwood Dianne McKenna Ms. Betsy Crowder Norman E.Matteom President,Board of Directors David W.Mitchell Bill Peller Midpeninsula Regional Open Space District Karie Thomson 330 Distel Circle Anne M,Westerfield Los Altos,CA 94022-1404 Advisory Council Robert Augsburger Dear Betsy: James E.Baer Eleanor Boushey Sheldon Bremer,Ph.D. Thank you for extending an invitation to the Peninsula Open Space Trust to Robert V.Brown William H.Clark,M.D. appoint a representative serve on the Midpeninsula Regional Open Space Sue Crane District Coastal Advisory Committee. I will be serving as POST's official Lois Crozier-Hogle Laurence Dawson representative to these meetings. It is our hope that POST"s twenty-year history Herbert J.Dengler of land conservation work on the San Mateo coast will prove valuable to you J.Philip Di Napoli Phyllis Draper and to the committee. Clarence J.Ferrari,Jr, David L.Fletcher Rosemary Hewlett We are very enthusiastic about the potential expansion of the Open Space Patricia L.Hooper District's boundaries to include the San Mateo County Coast. Having Mary P.Hufty,M.D. Suzanne B.King undertaken many projects in partnership with the District,we know what an Melvin B.Lane effective organization you are and look forward to crafting even more mutually Robert W.McIntyre beneficial projects once you are able to operate in this expansion area. George M.Marcus Jacqueline Mayer Robert H.Miller Since Since ely, Gordon E.Moore,Ph,D. mc Bette Moorman Janet Morris Susar.P.Orr C u F.Ward Paine Audrey C. t Paul Q.Reimer President Barbara Doyle Roupe Alexander H.Schilling,Jr. Fritz Srudeman Geraldine F.Steinberg Rosemary Young Lea Zaffaroni Cc: Peninsula Open Space Trust Board of Directors President Audrey C.Rust 3000 Sand Hill Road,4-135 Menlo Park,California 94025 Tel: (650)854-7696 Fax: (650)854-7703 www.openspacetrust.org Recycled Paper SAN MATEO COUNTY FARM BUREAU 765 MAIN STREET HALF MOON 8AY, CALIFORNIA 94019 PHONE (415) 726-4485 January 20, 1999 Ms. Betsy Crowder, President Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Dear Ms. Crowder: Thank you and your Board of Directors for including Farm Bureau on your Coastal Advisory Committee. We would like to offer Stan Pastorino as our representative, and John Giusti as alternate. Their addresses are as follows: Stan Pastorino John Giusti 12491 San Mateo Rd. 225 Garcia Ave. Half Moon Bay, CA 94019 Half Moon Bay, CA 94019 (650 )726-2445 (650)726-9221 Would you please add San Mateo County Farm Bureau to your mailing list. We look forward to watching this committee wrestle with issues facing them. Good luck as you move forward. Sincerely yours, a ack Olsen Executive Administrator F 5 1993 1640 Elmhurst Drive Los Altos, CA 94024 23 Jan 99 Santa Clara County Parks Dept 298 Garden Hill Lane Los Gatos, CA 95030 Attn: Director Recently, we noticed an article in the Mercury that mentioned you were considering the institution of a$5.00 charge for cars(persons?)to enter a number of County parks. While this may be an admirable idea in fund raising(taxation?% it would,when applied across the board, cause a number of results that are probably not intended. An example is the county"park"constituted by a relatively narrow strip of land separating Rancho San Antonio Open Space Preserve from Cristo Rey drive. This"park" has a handful of picnic tables, four tennis courts(not well used)and great parking facilities that accommodate hikers, runners, and an occasional equestrian while they are enjoying the extensive trails,brooks,hills, etc of the open space facility. We try to hike 5 to 7 miles each day in the Preserve and have met many people on the trails who have strong feelings, as do we,that it would seem inequitable to say the least, to suddenly go from a `free' parking status to$5.00 per day(visit?). Hundreds of people would be restricted from using an area that for many has become a spiritual place as well as a place of relaxing/escaping life's perpetual battlegrounds. Large numbers of preserve users would again park their cars on quiet residential streets, re-inflaming animosities that were created many years ago when neighborhoods were disrupted by noise, fumes, congestion and dangers inherent in large numbers of cars in small spaces. All day long. And weekends... .... (Have we given up on the old idea that taxes might continue to be used for things like this??) Before you generally adopt this idea, we'd like to petition your consideration of studying the effects it would have on specific areas, preserves,and parks!! Respectfully, r. /'/rdr N. Alleman Lorraine C. Alleman 'JAN 2 6 1999 Regional Open lace s MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 25, 1999 Honorable Elaine Alquist Member, California State Assembly State Capitol, Room 5144, P.O. Box 942849 Sacramento, CA 94249-0001 Dear Assemblywoman Alquist: Your Assembly district shares the cities of Mountain View and Sunnyvale with the jurisdiction of the Midpeninsula Regional Open Space District. On behalf of the District I'd like to thank you for your consistent support of environmental and land conservation issues that have come before the State legislature. I am writing to seek your legislative assistance in making several changes to the District's enabling legislation,within the California Public Resources Code, beginning with Section 5500. Our intent is to provide an allowance for a public open space or parks district to grant funds to private non-profit entities for specific open space acquisition projects(under section 5546). For example,this would allow the District to contribute funds to an organization such as Peninsula Open Space Trust for specific land acquisitions that directly advance the District's open space objectives. Secondly, we wish to provide a definition of the phrase "suitable police force" within sections 5558 and 5561 in order to clarify that this does not necessarily refer to an armed force, but rather could refer to un-armed ranger staff, as determined by the Board of Directors of the District. The District's legislative advocate, Ralph Heim, is working on drafting appropriate language to accomplish these changes. He feels that these items should enjoy wide support in the legislature, and foster little or no controversy. The District would be most grateful if you were to consider authoring this piece of legislation for the current session. We would also be responsible for meeting with other similar special districts in order to obtain their support for this legislation. Thank you for your careful consideration of this proposed legislation, and for your contemplation of authoring such a bill. I have enclosed some draft language and other information on this proposal for your review. Please feel free to have your staff contact me if you would like additional information. Alternatively, your staff should feel welcome to contact Ralph Heim for further clarification. His phone number is (916) 442-4584. Sincerely, i itton Gene al Manager LCB/mcs Enclosure: Cc: MROSD Board of Directors Ralph Heim 330 Distel Circle . Los Altos, CA 94022-1404 . Phone: 650-691-1 200 H:ULEGISLAr,STATEv.eg99\AFy"do650-691-0485 . E-mail: mrosd@openspace.org . Web site:www.openspac:e.org � Board of Oirec tors:Pete Siemens,Mary C. Davey,led Cyr,Deane Little, Nonette Hanko, Bow Crowder,Kenneth C. Nitz . General Ntanager:L.Craig Britton 17J - �"iiJ! J(�C. 1KF I'/d� /Q Z" "� 1�- I ST,'L t...JR.C L E 40g- , . 2- f ¢- r Div .- A� xl.t lz'o--, XA�/ �/`' 6 r/y`.;- '✓�-�/ff.001p— 4U'1,4(1-r 41,0 r�, A/A41 d,,j Ao At e /-ly i? Llazo=l-5-3 / ;IAN 2 5 1999 W. R. COCHRAN 101 MEYN ROAD HALF, MOON DAY, CA 94019 MidCoast Community Council P.O.Box 64 Moss Beach, CA 94038 Mr. Craig Britton, Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-0485 January 19, 1999 Dear Mr. Britton, At the January 13 meeting of the MidCoast Community Council (MCC) Mary Hobbs was appointed as the MCC representative to the Coastal Advisory Committee (CAC) of the Midpeninsula Regional Open Space District. Mary is the Chair of the MCC Parks and Recreation Committee and has a long history of interest in open space protection. In addition, the MCC requests that the CAC allow a voting alternate to be appointed by each of the organizations represented on the CAC. This alternate, for elected bodies, should also be an elected representative. We feel this is appropriate as the committee will be meeting for some time and our vote is important to the Midcoast, yet if Mary is unable to make a meeting we would not have a vote. The MidCoast Community Council understands that the two at - large seats to be chosen by the CAC are intended to be filled by people representing an underserved population. We recommend that one of these seats be filled by someone from the MidCoast. This is because about half of the voters on the coast live on the MidCoast, and there are several large, and many smaller, MidCoast parcels that could be added to the MROSD, most notably the 4200 Acre Rancho Corral de Palomares. At this point the only MidCoast CAC member to be appointed is Ms. Hobbs. It is appropriate for one of the at-large seats to be a MidCoast resident. The MCC recommends that the other seat be filled by an environmental representative. This is appropriate as this person would be coming to the table with the entire coastal ecosystem as a priority, not any one constituency or area. The environmental community is not currently represented on the CAC. Thank you for the opportunity to appoint one of our members to the CAC. Yours Sincerely, P44W( Paul Perkovic Chair, MidCoast Community Council 'J AN 5 1999 SAN MATEO IWCO LOCAL 455 COUNTY EAGENCY FOR,2ND FLOOR-REDWOOD RMATION Y,CA 94063-1663- ECOMMISSION January 20, 1999 `J AN 2 5 1999 Susan Vickland Wilson, Chair Santa Clara Local Agency Formation Commission 70 W. Hedding St. , llth Floor San Jose, California 95110 SUBJECT: Request for Transfer of Jurisdiction in matters pertaining to the potential Midpeninsula Open Space District application to annex the San Mateo County Coastside Madame Chairman and Commissioners : The San Mateo Local Agency Formation Commission considered the above noted request at a public hearing on January 20, 1999. At the conclusion of the hearing, the Commission adopted the attached resolution requesting that your Commission vest jurisdiction in San Mateo LAFCo should the Midpeninsula Open Space District formally apply to annex the territory in San Mateo County west of Skyline and south of the City of Pacifica to the Santa Cruz County boundary. As you know, under a policy jointly approved by your Commission and Santa Mateo LAFCo in 1985, proposals for annexation of territory in San Mateo County to MROSD are submitted to Santa Clara LAFCo and referred to San Mateo LAFCo for hearing and a recommendation before Santa Clara LAFCo takes final action. This agreement, which works in the reverse for annexations to West Bay Sanitary District, was established in response to State law which provides chat the "principal county" for any multi-county district shall be the county containing the majority of the district ' s assessed value . Since 1985 five proposals for annexation of territory in San Mateo County to MROSD have been processed according to this agreement . Proposals involved uninhabited territory (less than 12 registered voters) with 1000 landowner consent . Territory proposed for annexation ranged in area from 70 acres to 1001 acres . The proposal currently being considered by the District concerns approximately 14, 000 acres and 14, 600 registered voters in San Mateo County. As you are aware, an advisory vote held in November of 1998 Commissioners: Council Member Malcolm H. Dudley•Special District Member Roger S.Goodrich•Supervisor Rich Gordon Supervisor Jerry Hill•Public Member Howard Jones•Special District Member Pierre D. Palengat•Council Member Steven W.Waldo Alternates: Special District Member Iris Gallagher•Supervisor Rose Jacobs Gibson•Council Member Naomi Patridge•Public Member Joseph Zucca Officers: Paul M.Koenig, Executive Officer•Carol L.Woodward, Legal Counsel•Martha Poyatos,Management Analyst Santa Clara LAFCo January 20, 1999 Page 2 provided for some public debate on the concept of annexation, and Commission members were subsequently contacted by residents concerned that such a substantial annexation would be decided in another county. While State and local LAFCo policies support the mission of the Midpeninsula Open Space District, we believe that in this case, the process set forth in the Cortese Knox Act which allows for deliberation and final action outside the affected county does not best serve the spirit of public input and participation by affected residents contained in the Cortese Knox Act and public meeting law. If jurisdiction is vested in San Mateo LAFCo, this Commission would support referring the application to your Commission for hearing and recommendation so that MROSD constituents in Santa Clara County could participate in local consideration. The Commission therefore requests that, pursuant to Government Code Section 56388, your Commission vest jurisdiction in San Mateo LAFCo for matters relating to the above noted annexation. Sincerely, r oger S . Goodrich Chairman cc: Craig Britton, General Manager, MROSD Enclosure RESOLUTION NO. 899 RESOLUTION OF THE SAN MATEO LOCAL AGENCY FORMATION COMMISSION REQUESTING THAT SANTA CLARA LOCAL AGENCY FORMATION COMMISSION VEST JURISDICTION IN SAN MATEO LAFCO IN MATTERS RELATING TO ANNEXATION BY THE MIDPENINSULA OPEN SPACE DISTRICT OF THE SAN MATEO COUNTY COASTSIDE RESOLVED, by the Local Agency Formation Commission of the County of San Mateo, State of California that : WHEREAS, the Cortese Knox Local Government Reorganization Act provides that the Local Agency Formation Commission of the County containing the majority of the multi-county district shall be the principal LAFCo for all annexations by that district in any county in which it contains territory; and WHEREAS, the Midpeninsula Open Space District is a multi- county district with territory in the Counties of Santa Clara, San Mateo and Santa Cruz; and WHEREAS, the majority of the assessed valuation of the Midpeninsula Open Space District' s territory is located in Santa Clara County; and WHEREAS, the Midpeninsula open Space District has begun the process to prepare an application to annex certain territory in San Mateo County generally located west of Skyline Boulevard and South of Pacifica to the Santa Cruz County line; and Page 2 Resolution 899 WHEREAS, Section 56388 of the Cortese Knox Reorganization Act of 1985 provides that in cases where a proposal involves a district which is located in more than one county, exclusive jurisdiction for matters authorized under the Cortese Knox Act may be transferred to the LAFCo of the County containing the affected territory if both LAFCos agree to such transfer. NOW, THEREFORE, IT IS HEREBY REQUESTED by the San Mateo Local Agency Formation Commission that the Santa Clara LAFCo vest jurisdiction in San Mateo LAFCo in all matters pertaining to annexation of the San Mateo County Coastside. Page 3 Resolution No. 899 Regularly passed and adopted this 20th day of January 19 99 Ayes and in favor of said resolution: Commissioners: Malcolm Dudley Roger Goodrich Rich Gordon Jerry Hill Howard Jones Pierre Palen at Steven W. Waldo Noes and against said resolution: Com,nissioners: none Absent and/or Abstentions : Commissioners: none Cha' an L c Agency Formation Commission C my of San Mateo State of California AT�ES �f Date: Z Paul M. Koenig Executive Officer Local Agency Formation Commission I certify that this is a true and correct copy of the resolution above set forth. Date: h?•p�a,llr� 1c--.c�s� Martha Poyatos Clerk to the Commission Local Agency Formation Commission Michael B. Day 314 El Granada Blvd. Half Moon Bay, California 94019 650-726-7326 (home) 415-765-8408 (office) 415-398-4321 (fax) January 19, 1999 Mid-Peninsula Regional Open Space District Attention: Ad Hoc Committee Coastal Open Space 350 Distel Circle Los Altos, California 94022-1404 Re: Application of Michael B. Day Dear Committee Members: I have been advised that the District intends to consider the nomination of a limited number of Coastside residents to the Advisory Committee which will assist the District with regard to extension of the District's activities to the rural San Mateo Coastside. I would like to be considered for such a position and am forwarding my relevant biographical information to you with this letter. Please contact me at my office or my home address (listed below) if you require any additional information. I would also like to know when the District will formally address the composition of the Advisory Committee. I feel that the District's decision will be of tremendous import to the current and future residents of San Mateo County, and I would like to make a contribution to a thorough and objective analysis of the issues involved. Thank you for considering my application. I would also be happy to provide you with any references if they are required. Sincerely, Michael B. Day Enclosure 'JAN 2 2 1999 MICHAEL B. DAY Biographical Information January 1999 MICHAEL B. DAY, born March 31, 1951, is a resident of El Granada, California. His educational background includes a Bachelor of Arts Degree in Government from Cornell University in 1973, and a Juris Doctor Degree from Hastings College of the Law, University of California, in 1976. Mr. Day was admitted to the California Bar in December of 1976. He is a senior partner of the firm of Goodin, MacBride, Squeri, Schlotz & Ritchie in San Francisco, and specializes in energy and telecommunications law involving regulated industries. He served as senior counsel, deputy general counsel and acting general counsel for the California Public Utilities Commission during the period from 1980 to 1991. Prior to that time he was a trial attorney with the firm of Thornton, Taylor & ::own-, in San Francisco. In his practice, Mr. Day has handled eminent domain cases in rural California counties, and is familiar with condemnation procedures. Another relevant aspect of Mr. Day's legal practice is that he is frequently involved in workshops and negotiations between utilities, consumer groups and governmental agencies over contentious regulatory and economic issues. Mr. Day has a great deal of experience in constructively working with groups which have diametrically opposed viewpoints, and is recognized as an advocate who can contribute to a positive and effective working environment in such situations. Mr. Day is active in Coastside community affairs, serving as vice president and pro bono legal counsel for Mid-Coast Television, the non-profit community access tv channel serving the Mid-Coast and the City of Half Moon Bay. In addition, Mr. Day has long been an advocate for responsible land use planning and environmental protection. He was a contributing author to Measure A in 1986, which assured that the voters would have a voice in any substantive revisions to the local coastal plan for rural San Mateo County. Mr. Day served on the steering committee for the successful Yes on A campaign. Mr. Day has also been involved in local land use matters in El Granada, including organizing some of the first community opposition to the tactics of the notorious developer, J. L. Johnston. Mr. Day was among those primarily responsible for terminating clear cutting practices and other abusive development activities on the Johnston Ranch. He has also provided pro bono legal advice and representation for community groups opposed to Citizens Utility Company's inadequate water service in the Montara-Moss Beach area. Mr. Day is a long time member of the Sierra Club and has held officer positions within the San Mateo Chapter of the League of Conservation Voters. i Memorandum January 26, 1999 To: L. Craig Britton, General Manager From: Mary de Beauvieres, Acting Senior Plar V) Subject: Windy Hill Open Space Preserve Public Access Improvements Contract At the Board's January 13, 1999 meeting, Director Crowder pulled the claim to return the retention on the Jens Hansen Company contract on the above mentioned project. Director Crowder was displeased with the state of the landscaping surrounding the parking lot and requested the contractor replace the damaged plants prior to receiving the retention. I met with District Legal Counsel to research this issue. In accordance with Public Contract Code Section 7107, the District may retain up to 150% of the value of the disputed issue. John Cahill conducted an above ground assessment of the landscaping on January 22. John also estimated the cost of replacing the dead, missing or damaged shrubs at$1,800. At 150%of value, we will be retaining $2,700 from Mr. Hansen's retention until such time as this issue is resolved. A check to Jens Hansen Company for $22,983.10 is included on the revised claims for the January 27, 1999 Board meeting for the remainder of the retention. Regional Open )ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager* DATE: January 22, 1999 SUBJECT: FYI 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:650-691-1200 FAX: 650-691 04t35 + F-mail:mrosdrropens0a(,e.org . Web site:www,ol)ens[)a(e.org Bo,rrd of Oiw(toi:s:Pete siemens,Mary C. Davey,led Cyr, Deane tittle, Nonette Rmko, Bow Crowder,Kenneth C.Nil/ + Gener,al M,an,i er:t.Gai 1,61lon 01/22/1999 14:16 4088672784 DICK & JANET SCHWPAD PAGE 01 Richard and Janet Schwind 11825 Skyline Boulevard Los Gatos, CA 95033 January 21, 1999 Board of Directors Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Board Members, We appreciate your long standing and dogged efforts over the years to formulate dog-user policies that make sense for all concerned - dogs, dog-walkers, other trail users, and wildlife. After consideration of the available data, we support a Good Neighbor pilot project for walking dogs on the Long Ridge Preserve. A simple policy would be easier to adopt, easier to communicate and to enforce. As 35 year residents of Skyline we have been priveleged to hike with our dog over the area now encompassed by the Long Ridge Preserve when owned by our former neighbors, Fatjo, Chesebrough, Panighetti, Wyant, Incerpi, Negley, Pacific High School and others. As MROSD has acquired more and more land in our area, we have enjoyed the greater number of trails, but at the same time, have felt "hemmed in," as our dog walking options have disappeared. it a neighbor dog-walking program were instituted, we would plan to take our dog into Long Ridge about twice a week. If, after study, the presence of neighborhood dogs proved to interfere with wildlife habitat, we would abide by any decision the District might make and leave our dog at home. Sincerely yours, f,j"f S L.r.- Richard Schwind an Schwind Regional Open ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 22, 1998 Mr. Colburn S. Wilbur Executive Director The David and Lucile Packard Foundation 300 Second Street, Suite 200 Los Altos, CA 94022 Subject: Grant#98-4871 (San Mateo County Coastal Annexation Project) Dear Mr. Wilbur: On behalf of the Midpeninsula Regional Open Space District, I am writing to inform you that the District has received a check in the amount of$200,000 as payment of a grant from the David and Lucile Packard Foundation. I can assure you that the District is fully prepared to readily comply with all requirements as outlined in the Foundation's Conditions of Grant. Thank you again for the Foundation's assistance in enabling the District to fully carry out the research and planning elements of its proposed annexation of the San Mateo County coastal area. Our hope is that our efforts will result in the permanent protection of many of the irreplaceable natural, scenic, and agricultural values of the San Mateo County coast. mcerely, L. Craig Britton General Manager LCB/mcs cc: MROSD Board of Directors Michael Mantell 330 Distel Circle . Los Allos, CA()4022-1404 . Phone: 650-691-1200 FAX:650-691-0485 . E-mail:mrosdC?opQ.nspace.org Web site:www.opeiispace.org Board of Directors:Pele Siemens,Mary C.Davey,led Cyr, Demic I itlle, Nonelle I imiko, Betsy Crowder,Kenneth C.Nitz . Gener,d Manager L.Grad;Bi ilkm INTER-OFFICE MEMORANDUM January 15, 1999 TO: C. Britton, General Manger FROM: G. Baillie, Operations Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month December Year 1998 VIOLATIONS TOTALS CITES CRIMES TOTALS CITES Bicycles Auto burglaries 1 —0 Closed area 7 7 False Information 1 —0 Speed 0 0 Resisting officer 1 —0 Helmet 1 0 Grand theft 1 0 Night-riding 2 0 Petty theft (tree cutting) 2 0 Unsafe operation 0 0 Dogs ACCIDENTS/INCIDENTS Prohibited area 3 2 Bicycle 1 Off-leash 6 0 Other first-aid (snow play) 1 Off-road vehicles 3 2 Search & Rescue I Closed area 0 —0 After hours 2 0 ENFORCEMENT Vandalism 6 0 Citations 17 Parking 3 2 Written warnings 16 Parking after hours 9 4 Arrests - 0 Dumping/littering 0 0 Police assistance - 1 Campfires 0 —0 Camping 0 0 MUTUAL AID Weapons Accidents —4 Actual contact 0 0 Law Enforcement — 3 Report only 0 0 Landing Zone — 0 Evidence of 0 0 Fire 0 Unlawful trail construction 2 0 SUMMARIES OF SIGNIFICANT INCIDENTS Dec. 6: Two motorcyclists were observed riding in El Sereno OSP by K. Carlson. Both attempted to flee. One was stopped and cited for the violation. Dec. 13: A hang glider was reported to have crashed on private property adjacent to Long Ridge OSP. District staff helped direct CDF and sheriffs deputies to the area. It was determined that the hang glider was a para-sailer. The pilot was uninjured and had returned to his residence in Portola Heights. P. Congdon, M. Ken, L. Hyman, D. Danielson. Dec. 20: A chain barrier closing off the equestrian lot at Skyline ridge OSP was vandalized. A vehicle drove through the chain barrier, breaking it. The lot is blocked off during Christmas tree sales. B. Downing. Dec. 20: At Russian Ridge OSP a person injured their hand while sledding on a snow covered hillside. L. Paterson. Dec. 21: Two groups in the Christmas Tree Farm at Skyline Ridge OSP were contacted for cutting trees after the tree farm was closed. The tree theft suspects said they were planning on leaving money for the trees in the unlocked booth. Saws had been taken from the booth. They were told to leave money for the trees and not return unless the booth was staffed. P. Congdon, L. Paterson. Dec. 22: At Windy Hill OSP a newly installed bench, valued at approximately $1500, was stolen. L. Paterson. Dec. 25: At Monte Bello OSP broken auto glass was found in the parking lot. This is usually consistent with an auto burglary, however no reports have been made. L. Hyman. Dec. 26: T. Randall responded to a report of overdue runners at Windmill Pasture, RSA OSP. He arrived at approximately 10:00 p.m, as the runners were leaving. The runners were reminded that the preserve closed at 5:30 p.m.. Dec. 27: T. Randall and K. Carlson observed a pickup truck being operated off-road in Sierra Azul OSP, off Mt. Umunhum Road. The operator, who had previously received a warning for the same violation in the same area, was cited. The passenger had an $8,000 warrant for traffic violations and was told to contact the court. Trail Vandalism Incidents: Dec. 5: Three separate acts of vandalism occurred at El Corte de Madera OSP. A regulation sign was damaged, a trail closure sign and barricade were removed, and a wire fence was cut. W. Phillips. Dec. 19: T. Randall discovered that the Moody Trail closure in Sierra Azul had been reopened by brush cutting and removal of barrier brush piles. Considerable restoration matting was pulled up and tossed aside, destroying staff reseeding efforts. Approximately 3/10 mile of restoration efforts were damaged. A new illegal access was also found. Crew secured the area and restored the damage. Dec. 21: T. Lausten and J. Kowaleski discovered vandalism to a fence that prevented access to a closed area off Soda Springs Road in Sierra Azul. The damage was repaired. Regional Openepace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT INTER-OFFICE MEMORANDUM TO: Board of Directors FROM: L. Craig Britton, General Manager DATE: January 15, 1999 SUBJECT: Sanfilippo Property Addition to Sierra Azul Open Space Preserve Escrow closed for the subject transaction on January 14, 1999 and title to and possession of a 1/6 interest in this 137 acre property, or the equivalent of 22.83 acres, of this parcel passed to the District. The District now owns a 2/3 interest in this property. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at the meeting of October 28, 1998. DEDICATION CHART INFORMATION Dedication Board s zb,a ApMval Closing Dedication (Intended or Preserve Area Grantor Date Date Date Acres Withheld?) Notes Sierra Azul Kennedy Sanfilippo 10/2&99 1/14199 22.93 Withheld 116 interest in 137 acres Limekiln cc: M. Williams D. Dolan Operations Accounting Planning H:\SIERRA\Sanffiippo Closing Memo.wpd 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:650-691-1200 F.-\X:650-691-0485 . E-mail:mrosd@openspace.org a Web site:'.vww.openspace.org Board of Directors:Pete Siemens.Mary C. Davey, led Cyr. De.ine Little, Nonette Hanko, Betsv Crowder,Kenneth C.Nitz . General Manager:L.Craig;Britton Regional Ope►- Space s 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT INTER-OFFICE MEMORANDUM TO: C. Britton, General Manager ' C U FROM: M. Williams, Real Property Representative DATE: January 14, 1999—REVISED SUBJECT: Grainger/Monsen Property Addition to Monte Bello Open Space Preserve Escrow closed for the subject transaction on October 9, 1998 and title to and possession of this 24 acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. I accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at their meeting of September 23, 1998. As part of the approved Purchase Agreement,the Distri, entered into a rent free lease back to Sellers for one year. DEDICATION CHART INFORMATION Dedication Boat stahn Ammval Closing Dedication (Intended or Presave Area Grurtor Date Date Date Acres Wifbheld� Nato Monte Bello Gminga/ 9/23/98 10/09/99 24 Intended improved wNb home mW barn Monsen cc: Board of Directors V1 D. Dolan Accounting Operations Planning H:\MONTEBEL\GmbW Closing Merno.wpd 330 Distel Circle . Los Altos,CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485 . E-mail:mrosd©openspace.org Web site:www.openspace.org Board of Directors:Pete siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Nanko,Betsy Crowder,Kenneth C.Nitz . General Manager:L.Craig Brittoi Regional Open &ace ---------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 13, 1998 Honorable Rose Jacobs Gibson San Mateo County Board of Supervisors 400 County Center Redwood City, CA 94063-1662 Dear Supervisor Jacobs Gibson: On behalf of the Midpeninsula Regional Open Space District, I'd like to congratulate you on your appointment to the San Mateo County Board of Supervisors. We're looking forward to keeping you informed and up-to-date on District activities, and continuing to work with the Board of Supervisors on issues of mutual interest. As you know, the District works on a regular basis with local elected officials and their staff as well as with other governmental agencies, and believes that open and continuous communication is the key to a good working relationship. I have enclosed a packet of materials about the District, for your information. Again, congratulations on your appointment, and I look forward to working with you. If I may provide any further information or answer any questions about the Open Space District, please feel free to contact me or Malcolm Smith of the District office at (650) 691-1200. Sincerely, Betsy Crowder, President Board of Directors BC/mcs cc: MROSD Board of Directors 330 Distel Circle . Los Altos, CA 94022-1404 . Phone: 650-691-1200 FAX:650-691-0485 . E-mail: mrosd@openspace.org Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cvr,Deane Little, Nonette Hanko, Betse Crowder,Kenneth C. Nitz . General Manager:L.Craig Britton Regional Open *ce 1 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM DATE: January 22, 1999 TO: All staf c_. FROM: Craig RE: Santa Clara County Parks' Proposal for Entrance Fees As you have probably heard, the Santa Clara County Parks Department is proposing to implement parking fees at virtually all of its parks that do not currently charge for parking, including Rancho San Antonio and Lexington Reservoir. The Parks Commission is expected to vote on the proposal in early February, after which it would go to the Board of Supervisors for final approval. The fees could be implemented by July, depending on how soon entrance kiosks could be installed. The District has not taken a formal position on this issue. At its January 27 meeting, I will inform the District Board of the County's proposal, after which a member or members may wish to put the issue on a future agenda for discussion. We have received a small number of emails and calls from people concerned with the impacts that a parking fee will have, particularly at Rancho. Unfortunately, a couple of these people were under the impression that it was the District that was proposing parking fees. The County's annual parking permit fee is currently $50, so that might be an option for some. If you are approached by people who have concerns about this proposal, please ensure that they know this is a County proposal, not something put forward by the District. Secondly, they should be urged to express their concerns directly to County parks, either in writing (Santa Clara County Parks Department, 298 Garden Hill Lane, Los Gatos, CA 95030) or by phone (408-358-3741). Finally, if they feel that the District should take a formal position, they should write to our Board of Directors as soon as possible. County Parks' need for additional revenue is apparent. My concern centers primarily on the potential impact on nearby neighborhood streets. Further, parking for staff and volunteers involved in the course of District business should be provided without charge. I will be addressing these issues with Paul Romero, County Parks Director. 330 Distel Circle . Los Altos,CA 94022-1404 . Phone:650-691-1200 . FAX:650-691-0485 . E-mail: mrosd@openspace.org . Web site:www.ol)enspace.org Board of Directors:Pete Siemens,Mary C. Davey,led Cyr, Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nib . General Manager:L.Craig Britton Al Pierce, 07 : 57 AM i, ...5/99 MROSD Position Reg_1i.ng SCC F Return-Path: apierce@rgi . com X-Sender: apierce@palookaville Date : Fri, 15 Jan 1999 07 : 57 : 36 -0800 To: mrosd@openspace . org From: "Al Pierce" <apierce@rgi . com> Subject : MROSD Position Regarding SCC Fee Increases X-Rcpt-To: mrosd@openspace .org I am interested in what the MROSD position/reaction to the plans of Santa Clara County raising or enacting fees at most of the county parks is . Especially in light of the fact that the only practical access to some of the MROSD preserves (e. g . Rancho San Antonio and St . Joseph' s Hill) is via the county park. My concern is that this policy can have the effect of reducing the use of certain of the parks/preserves by those people who must drive to them, thereby effectively making these areas neighborhood parks for locals who can continue to walk-in without charge . (These areas are supposed to be for the entire county/area . ) I for one will be hard pressed to justify paying $5 for a 1 hour walk or run in the woods - which is what I think the duration of most of the visits to these parks is . Regards, Allen Pierce Printed for Open Space District <mrosd@openspace.org> 1 Arthur Robertson, 03:_.j PM 1/14/99 , San Antonio _ark Return-Path: artrob99@pacbell .net Date : Thu, 14 Jan 1999 15 : 33 : 59 +0000 From: Arthur Robertson <artrob99@pacbell .net> Reply-To: artrob99@pacbell .net Organization: Art Robertson X-Accept-Language : en To: mr03d@open3pace . org Subject : San Antonio Park X-Rcpt-To: mrosd@openspace .org To whom it may concern Re today' s article in San Jose Merc The county parks commission is meeting this evening to discuss a plan to charge a $5 . 00 entrance fee to use the County park that serves as an entrance to your park As you well know the county park is nothing but a parking lot and a few connecting trails to the much larger MROSD park I find this plan to be totally outrageous, there is no real park on the counties piece except for a few picnic tables, a rest room and a tennis court left over from the monastery The vast majority of users of the parking lot are walkers out for a walk to the farm and back (30 to 40 minutes depending on how fast you walk) , I know since I use your park at least 200 times a year I re-collect that this unusual two park configuration resulted from an agreement between yourselves and the county park persons, I would hope that this new plan violates whatever agreement that you all had reached The concept of them charging and keeping a fee to people who use your park boggles the imagination I hope that you can attend this evenings meeting and voice your outrage You can pass a message from a concerned citizen that any park commissioner or supervisor who votes for this thievery will never see my vote- and I don' t care how they stand on any other issue Very Truly yours Art Robertson 21979 OakdellX-Mozilla-Status2 : 00000000 Message-ID: <369DC1F9 . FDOE917@pacbell .net> Date: Thu, 14 Jan 1999 10 : 07 : 31 +0000 From: Arthur Robertson <artrob99@pacbell .net> Organization: Pacific Bell Internet Services X-Mailer: Mozilla 4 . 5 (Macintosh; I; PPC) X-Accept-Language: en (Printed for Open Space District <mrosd@openspace.org> 1