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To: Chief Robert J. Quinn
From: Assistant Chief Ryan Nicholson
Date: April 15, 2021
Subject: Overtime Projection FY 22 with 17 minimum and 5 p-tours allowed.
I have reviewed the overtime data from 4/1/18 until 3/31/21. During this 36-
month time period the department has averaged 1,437 hours of overtime per month. This
amounts to a yearly figure of 17,248 hours. This figure takes into account the various
circumstances that impact the overtime each year such as vacancies, injury, illness,
military leave, family medical leave, paramedic rounds, and contractual leave. The
estimated average overtime rate for the next fiscal year will be $71.31/hour. If the
overtime hours continue to be used at the average number of hours the amount needed for
the next fiscal year would be $1,229,976.
Per your request,the following represents the 3 year average less the overtime
hours created by COVID-19, including overtime caused by infections, quarantines, and
staffing vaccination clinics. COVID-19 has created 2,337 hours of overtime. The adjusted
yearly figure is 14,911 hours, creating the requested overtime amount of$1,063,303.
This figure is based on the average usage since 4/1/18 to 3/31/21. During this
time period there have been various circumstances that have occurred that created the
need for overtime. I believe that $1,063,303 in overtime funding will allow us to maintain
the minimum staffing level at 17 throughout the upcoming/fiscal year.
These figures are based on full staffing for the entire fiscal year and the absence
of any unusual situations. This overtime projection is my best estimate based on the
current staffing levels and statistics from the past time period. If you need more
information regarding these figures please let me know.
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WATERTOWN FIRE DEPARTMENT
1630 OFFICE OF CHIEF OF DEPARTMENT
Fire Department Headquarters, 99 Main Street
-- Watertown,Massachusetts 02472-4410
Tel.(617)972-6512•Fax(617)972-6575
www.fire.watertown-ma.gov
ROBERT J.QUINN
Chief of Department
To: Town Manager Michael J. Driscoll
From: Fire Chief Robert J. Quinn
Date: January 15, 2021
Re: Fire Department Budget Request for Fiscal Year 2022
The Watertown Fire Department budget request for Fiscal Year 2022 is respectfully
submitted. It has been prepared according to the guidelines contained in your memo dated
December 20,2020 "Instructions for Fiscal Year 2022 Budget Development".
The budget was prepared as a Level Service Budget using Fiscal Year 2021 authorized
staffing levels of 87 uniformed firefighters and two civilian staff personnel.
The Fiscal Year 2021 Level Service Budget request will continue to provide funding to
operate the Town's three fire stations at the reduced minimum on-duty staffing level of 17
firefighting personnel (2 fewer than the recommended 19)to staff the Fire Department's three
engine companies,two aerial companies,the Fire/Medic Advanced life support ambulance, and the
on-duty command officer and firefighting aide. The request also maintains the Fiscal Year 2021
approved Administrative Staff which includes the Assistant Fire Chief,the Captain and Lieutenant
assigned to Fire Prevention and the Lieutenant in charge of EMS and Training. Increased funding
for some operating accounts is a result of the rise in cost of certain supplies and expendables due to
inflation and vendor pricing. These increases reflect a needs-based requirement to provide
sufficient funds for the budget purposes intended.
Funds requested for the overtime account have been calculated to maintain the 17-
firefighter minimum(2 fewer than the recommended 19)with a compliment of two work groups of
21 firefighters and two of 20 firefighters.
The Fiscal Year 2022 budget includes costs associated with continuing the department's
advanced life support(ALS) ambulance license which started on February 7, 2017. The
department will continue to build the system utilizing funds for hiring and training as well as ALS
equipment costs carried in the Fiscal Year 2022 budget.
MISSION STATEMENT: The mission of the Watertown Fire Department is to provide the
citizens and visitors of Watertown with an effective,well-trained team of professionals to protect
their lives and property through fire prevention and education, emergency medical/fire
i suppression/rescue services and emergency management.
OVERALL DEPARTMENT OBJECTIVE: To provide fire protection,rescue and emergency
services in Watertown for citizens,residents, and visitors to the Town.
FY2020 WATERTOWN FIRE DEPARTMENT
TABLE OF ORGANIZATION
r"7UP 1 GROUP 2 GROUP 3 GROUP 4
STATION ONE
(ON DUTY DEPUTY CHIEF. ENGINE ONE, LADDER ONE)
DEPUTY CHIEF/C2 DEPUTY CHIEF/C2 DEPUTY CHIEF/C2 DEPUTY CHIEF/C2
CAPTAINIE1 CAPTAIN/E1 CAPTAIN/El- CAPTAIN/El
LIEUTENANT/L1 LIEUTENANT/L1 LIEUTENANT/L1 LIEUTENANTIL1
FIREFIGHTER/DC2 FIREFIGHTER/DC2 FIREFIGHTER/DC2 FIREFIGHTER/DC2
FIREFIGHTER/DE1 FIREFIGHTER/DE1 FIREFIGHTER/DE1 FIREFIGHTER/DE1
FIREFIGHTER/DL1 FIREFIGHTER/DL1 FIREFIGHTER/DL1 FIREFIGHTERMI-1
FIREFIGHTER/El FIREFIGHTER/El FIREFIGHTER/El FIREFIGHTER/El
FIREFIGHTER/El FIREFIGHTER/El FF/Paramedic FF/Paramedic
FF/Paramedic FF/Paramedic FF/Paramedic FF/Paramedic
FF/Paramedic FF/Paramedic
STATION TWO
(ENGINE TWO, LADDER TWO)
LIEUTENANT/E2 CAPTAIN/E2 LIEUTENANT/E2 LIEUTENANTIE2
LIEUTENANT/L2 LIEUTENANT/E2 LIEUTENANT/L2 LIEUTENANT/1_2
FIREFIGHTER/DE2 FIREFIGHTER/DE2 FIREFIGHTER/DE2 FIREFIGHTER/DE2
FIREFIGHTER/DL2 FIREFIGHTER/DL2 FIREFIGHTER/DL2 FIREFIGHTER/DL2
FIREFIGHTER/E2 FIREFIGHTER/E2 FIREFIGHTERIE2 FIREFIGHTER/E2
FIREFIGHTER/1-2 FIREFIGHTER/L2 FIREFIGHTER/1-2 FIREFIGHTER/1-2
j
STATION THREE
(ENGINE THREE, MEDIC 1)
CAPTAIN/E3 LIEUTENANT/E3 LIEUTENANT/E3 LIEUTENANT/E3
FIREFIGHTER/DE3 FIREFIGHTER/DE3 FIREFIGHTER/DE3 FIREFIGHTERIDE3
FIREFIGHTER/E3 FIREFIGHTER/E3 FIREFIGHTER/0 FIREFIGHTER/E3
FF/Paramedic/R1 FF/Paramedic/R1 FF/Paramedic/R1 FF/Paramedic/R1
FF/Paramedic/R1 FF/Paramedic/R1 FF/Paramedic/R1 FF/Paramedic/R1
21 21 20 20
FIRE CHIEF
ASSISTANT FIRE CHIEF - DEPUTY FIRE CHIEF
FIRE INSPECTOR-CAPTAIN
ASSISTANT FIRE INSPECTOR- LIEUTENANT
TRAINING/EMS OFFICER - LIEUTENANT
HEAD CLERK
PRINCIPAL CLERK TOTAL MEMBERSHIP = 89 ( 87 UNIFORMED AND 2 CIVILIAN)
JMUM STAFFING LEVEL 17
(6 $
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Performance Management
Goals & Measures
Internal Perspective
Goals Measures
Business code compliance inspections. Expand current process to include in-
service company inspections. Require each
company officer to complete 3 inspections
per quarter.
Expand current pre-fire planning program. Require each company officer to survey
high-risk properties and develop incident
action plans for 4 occupancies per year.
Increase site file database information.
Develop quality assurance program for Design satisfaction survey as a method to
enhanced EMS services including response track patient satisfaction to enhance EMS
time and patient care service
Financial Perspective
Goals Measures
Control costs of EMS supplies. Establish an inventory control process to
track use and waste of supplies and use
vendors with best pricing
Institute energy conservation measures. - Change all lighting to LED
-Limit unnecessary usage of utility
services.
Control maintenance costs for department Require Station Commanders to develop
buildings. operating budgets for each building to
address issues in a more timely fashion.
1/14/2021
Performance Management
Goals & Measures
Internal Perspective
Goals Measures
Business code compliance inspections. Expand current process to include in-
service company inspections. Require each
company officer to complete 3 inspections
per quarter.
Expand current pre-fire planning program. Require each company officer to survey
high-risk properties and develop incident
action plans for 4 occupancies per year.
Increase site file database information.
Develop quality assurance program for Design satisfaction survey as a method to
enhanced EMS services including response track patient satisfaction to enhance EMS
time and patient care service
Financial Perspective
Goals Measures
Control costs of EMS supplies. Establish an inventory control process to
track use and waste of supplies and use
vendors with best pricing
Institute energy conservation measures. - Change all lighting to LED
-Limit unnecessary usage of utility
services.
Control maintenance costs for department Require Station Commanders to develop
buildings. operating budgets for each building to
address issues in a more timely fashion.
i
1/14/2021
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Performance Management
Goals & Measures
Department Name: Watertown Fire Department FY'22
Department Mission:
The mission of the Watertown Fire Department is to provide the citizens and visitors of
Watertown with an effective,well-trained team of professionals to protect their lives and
property through fire prevention and education, emergency medical/fire
suppression/rescue services and emergency management.
Customer/Stakeholder
Goals Measures
Develop a consistent fire safety and Publish seasonal fire safety messages on
prevention ad program. social media and broadcast public service
announcements on local cable channel.
Expand public safety education to include I Conduct fire and safety education in
other at risk populations. conjunction with the Council on Aging.
Increase citizen training for Narcan Deliver education on the administration of
delivery Narcan to family and friends of those at
risk
Emplovee & Oreanizational Capacitv
Goals Measures
Develop culture of Health and Wellness Provide specific training to enhance
departmental knowledge on health,
nutrition, exercise and cancer prevention.
Provide necessary resources to conduct -Ensure required certifications are attained.
effective training and create a positive -Establish and meet annual training
environment to promote learning. requirements.
Enhance safety programs. Review injury, accident and exposure
reports;identify unsafe work environments
or behaviors; initiate action to correct the
problems identified.
1/14/2021
Performance Management
Goals & Measures
Department Name: Watertown Fire Department FY'22
Department Mission:
The mission of the Watertown Fire Department is to provide the citizens and visitors of
Watertown with an effective,well-trained team of professionals to protect their lives and
property through fire prevention and education, emergency medical/fire
suppression/rescue services and emergency management.
Customer/Stakeholder
Goals Measures
Develop a consistent fire safety and Publish seasonal fire safety messages on
prevention ad program. social media and broadcast public service
announcements on local cable channel.
Expand public safety education to include ( Conduct fire and safety education in
other at risk populations. conjunction with the Council on Aging.
Increase citizen training for Narcan Deliver education on the administration of
delivery Narcan to family and friends of those at
risk
Emnlovee & Oreanizational Capacity
Goals Measures
Develop culture of Health and Wellness Provide specific training to enhance
departmental knowledge on health,
nutrition, exercise and cancer prevention.
Provide necessary resources to conduct -Ensure required certifications are attained.
effective training and create a positive -Establish and meet annual training
environment to promote learning. requirements.
Enhance safety programs. Review injury, accident and exposure
reports; identify unsafe work environments
or behaviors; initiate action to correct the
problems identified.
1/14/2021
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