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HomeMy Public PortalAbout19990324 - Agendas Packet - Board of Directors (BOD) - 99-09 Regionalerr tee x MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-09 NOTICE OF SPECIAL MEETING (WORKSHOP) AND REGULAR MEETING BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AGENDA* 6:00 P.M. 330 Distel Circle Wednesday Los Altos, California March 24, 1999 (6:00) ROLL CALL SPECIAL MEETING (WORKSHOP) OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (6:05) Regional Q= Space Study Workshop - Regional Open Space Study (ROSS) Financial Analysis and Geographic Information System (GIS) Presentation; Review and Comment on the Financial Analysis and GIS Information to be Presented by Staff; and Assign the Use and Management Committee to Meet Periodically with Staff to Review Overall Long Term Planning Goals and Progress -- R. Anderson (7:30) PUBLIC MEETING OF THE BOARD OF DIRECTORS ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- J. Cyr *** WRITTEN COMMUNICATIONS BOARD BUSINESS (7:45) 1. Final Adoption of a Use and Management Plan Amendment for the Study Area 2 Trail Use Plan for El Corte de Madera Creek Open Space Preserve -- M. de Beauvieres (8:05) 2. Adoption of the 1999-2000 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District -- C. Britton (8:15) 3. Approval of the Property and General Liability, Auto, Umbrella Liability, Fidelity bond, and Public Entity Errors and Omissions Insurance Bid Totaling $184,432 from Thoits-Flinn, Gray &Herterich Insurance Brokers Based on the Quotations Shown on Exhibit A from Reliance, General Accident 3.30 Distel Circle . Los Altos, CA 9402 2-1404 . Phone: 650 691-1 200 1 FAX: 650-691-0485 » F-mail:mrosd n openspace.org . Web site:www.openspace.org 13oarrl of[—)ire(fors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nf)nette Hanko,Bevy Crov der, Kenneth C. Nit/ >General Maitmp,r:L.C`rait;Britton Meeting 99-09 Page 2 Insurance, Fireman's Fund Insurance, Chubb, and Stewart Smith West for the Period of April 1, 1999 through March 31, 2000-- D. Dolan (8:25) 4. Approval of the Tentative Agreement with SEIU Local 715 to Amend the Memorandum of Agreement to Provide a Three Point (3%) Cost of Living Adjustment Effective April 1, 1999 and Add a Category to All Bargaining Unit Performance Evaluations; Approval of a Three Point (3%) Cost of Living Adjustment for Office, Supervisory, and Management Classifications Effective April 1, 1999; and Approve the Position Classification and Compensation Plan, Which Includes a Three-Point Salary Range Adjustment for all District Classifications (Excluding Board Appointees) -- C. Britton (8:35) 5. Approval of Budget for Fiscal Year 1999-2000 a. Administration and Budget Committee Report - P. Siemens b. Staff Report -- C. Britton Resolution Adopting Budget for Fiscal Year 1999-2000 (8:55) 6. Approval of the Addition of Four Administrative Office Staff Positions, and Reorganization of Administration, Planning, Operations, and Acquisition Programs -- C. Britton (9:10) 7. Proposed Addition of Peninsula Open Space Trust Property and San Mateo County Tax Defaulted Property to Purisima Creek Redwoods Open Space Preserve; Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act; Determination that the Purchase of the San Mateo County Tax-Defaulted Property is in Accordance with District Resolution 91-28, Dated June 26, 1991; Tentative Adoption of the Preliminary Use and Management Plan, Including Naming the Property as an Addition to Purisima Creek Redwoods Open Space Preserve; Indicate the Intention to Dedicate the Parcels Lying Westerly of Designated Preserve Boundary as Public Open Space; and Indicate the Intention to Withhold From Dedication the Parcels Lying Easterly of the Designated Preserve Boundary -- M. Williams Resolution Accepting Gift of Real Property and Authorizing Execution of Certificate of Acceptance With Respect Thereto (Purisima Creek Redwoods Open Space Preserve - Lands of POST) (9:20) 8. Proposed Exchange of Tunitas Creek Road Property for Addition of Peninsula Open Space Trust Property to Windy Hill Open Space Preserve; Determination that the Recommended Action are Categorically Exempt from the California Environmental Act; Tentative Adoption of the Preliminary Use and Management Plan, Including Naming the POST Property as an Addition to Windy Hill Open Space Preserve; Indicate the Intention to Dedicate the POST Property as Public Open Space -- M. Williams Resolution Authorizing Acceptance of Agreement to Exchange Interests in Real Property, Authorizing Officer to Execute a Grant Deed for the Real Property Being Released, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Meeting 99-09 Page 3 Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Windy Hill Open Space Preserve - Lands of POST) (9:30) 9. Approval to Extend the Option to June 30, 1999 to Purchase all the Lands of Arlie Land and Cattle Company in Accordance with that Certain Agreement for Option and Purchase of Real Property Entered into on March 10, 1999 and Authorize the Expenditure of$250,000 as Payment for the Option Extension at the Final Descretion of the General Manager -- C. Britton (9:40) 10. Approval of Payment to Louis Bordi General Engineering in the Amount of$18,000 for Restoration of Monte Bello Road for the Black Mountain Communications Sites, Monte Bello and Rancho San Antonio Open Space Preserves and Determination That the Project is Categorically Exempt from the California Environmental Quality Act-- M. Williams (9:45) 11. Acceptance of the 1997-1998 Legislative Program Report and Adoption of the 1999-2000 Legislative Program -- C. Britton *** 12. Approval of Annual Claims List -- C. Britton (10:00) INFORMATIONAL REPORTS -- Directors and Staff *** REVISED CLAIMS (Consent Item) CLOSED SESSION - (Continued, if necessary) ADJOURNMENT *NOTE. Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional Open w. R-99-54 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-09 March 24, 1999 AGENDA ITEM Regional Open Space Study (ROSS) Financial Analysis, Proposal for Use and Management Committee Advance Planning Overview Meetings, and Gepiraphc Information System (GIS) Presentation - . GENERAL MANAGER'S RECOMMENDATIONS 1. Review and comment on the financial analysis and GIS information to be presented by staff. 2. Assign the Use and Management Committee to meet periodically with staff to review overall long term planning goals and progress. BACKGROUND This report and the related workshop discussion are a major milestone because they are the last designated tasks in the ambitious, multi-year ROSS project. The primary objective of the workshop is to review an updated District financial analysis relative to the study's long-term greenbelt vision. To help coordinate further advance planning work, staff will ask you to consider assigning the Use and Management Committee to meet periodically for a general review of overall advance planning issues, projects, and progress. Finally, Planning staff will give a"live" demonstration of some of the computer illustration and GIS products under development, focusing on how they can be used for day-to-day activities and important planning projects. Updated Financial Analysis An analysis of the District's current financial position versus future goals is one of the objectives of the multi-year ROSS project. At your July 8, 1998, regular meeting you reviewed a preliminary financial analysis graph that projected eight years of historic spending trends 25 years into the future (see report R-98-93). This very basic financial projection indicated that, while there is some additional debt capacity for land acquisition, there is insufficient funding to protect the District's share of the greenbelt envisioned on the ROSS map within the next 25 years. Further, the study showed that, even if adequate funding was available to preserve the land, based on current trends in increase of field staff, the staffing would be inadequate to manage the lands. There were several suggestions from staff and Board for improving the analysis. Staff committed to return to you with an updated graph that showed necessary additional revenue to acquire the District's share of the greenbelt within the 25 year target period and provide adequate staff to manage the land according to current District policies. 330 Dititel Circle . I oti Alto,,, CA 94022 1404 s Phone:650.691-1 200 FAX: 6 i0-691-0485 . E-mail; Wch kite_www.opcntipm e.on, Roam Jed C yr, Dcane 1 ittle, No,Iwlle Hanko, B tw(�rowder, Kennelf)( . Nit/ . Geiwnif Afivar,o 1 rm.,I;nttrm i R-99-54 Page 2 Attachment 1 presents the updated graph. Although the graph has a relatively simple appearance, it is the product of a complex financial and geographic model of the current and future District. The model consists of a series of databases (spreadsheets) recording historic District spending in several categories; statistics on the acreage, trails and facilities within current District holdings; and estimates of the potential future land acquisitions, trails and facilities, and management cost for the District's share of the greenbelt envisioned on the ROSS map. The financial model is intended to be a useful tool for ongoing tracking and analysis of the District's current position relative to its long-term objectives. It is intended ultimately to be directly linked to, or incorporate, the systems the District uses to keep track of its land holdings and facilities, plan its capital improvements, plan for the management of lands and facilities, and track and manage its finances. Major Parts of the Financial Model This summary describes the major parts of the financial model and how they work together to "model" the existing and potential future District. This is inevitably complex and difficult to follow. Staff will provide an explanation of the model on March 24, and will be prepared to respond to questions and comments. A more detailed description with samples of each of the parts of the financial model is available upon request for those who would like to delve further into the details of the system. 1. Land and Facilities Estimates -Estimates were developed to quantify the assumed District and "others" share of new land acquisition and construction of new trails and facilities shown on the ROSS map. Costs were estimated for the District share, but not for"others." Some of the quantities and costs were estimated only for information purposes and are not directly used in the financial analysis. The District share is an assumption, subject to change, and is not differentiated on the ROSS map,just in the estimates. The estimates are organized into 30 sub-areas around existing or potential future open space preserves. They cover the entire current District, and include Skyline, Foothills, and overall quantities and cost totals. The estimates, like the ROSS map, do not factor in annexation of the San Mateo County coast, although they do include some potential protected lands beyond the District's current western boundary and sphere of influence, per the ROSS map. 2. Land Acquisition and Public Access Assumptions -Acquisition of the remaining District portion of the greenbelt shown on the ROSS map is assumed to occur at same rate that the District acquired land during the past 25 years (f 43,000 acres in 25 years= 1,720 acres per year, or 21 years, 5 months to buy the 37,000 acres envisioned in the ROSS). Development of trails is also assumed to occur at the same rate as the past 25 years, or 10 miles of new trail per year. Historically, 66% of District trails are existing roads on new land, and the other 34% are new trails built by the District, so of the 10 miles of new trails per year, 3.4 miles would be built by the District. At these rates, it would take 35 years to build the additional 350 miles of trails envisioned in the ROSS estimates. R-99-54 Page 3 3. Staffing and Cost Records and Projections- A separate spreadsheet was prepared to record data for the financial analysis graph. Actual spending for the nine-year period of 1990-1991 through 1998-1999 was analyzed, except as noted below. This spreadsheet includes a calculation of the rates of growth in the number of field staff and the number of office staff. 'Field staff' is defined in this analysis as all Operations Program staff not stationed in the administrative office. Seasonal staff were factored as full time equivalent positions. "Office staff' includes all employees stationed in the administrative office. Separate spending trends were calculated for field staff because this is assumed to be an ever-greater cost factor as the District adds land and facilities. a. Growth in number of field staff- Growth in number of field staff averaged 1.72% per year over the nine-year study period, growing from 24 full-time-equivalent positions to 29, as of 1998-1999. In the proposed 1999-2000 budget the total number of field staff would increase to 32, which would increase the average rate of growth to 3.31% b. Field staff salaries and benefits - Costs increased an average of 7.66% over the nine-year study period, or a net inflation rate of 5.94%, factoring out the 1.72% growth in staff. This relatively high rate of increased costs reflects restructuring of the Operations Program to create several field supervisor positions, the creation of Equipment Mechanic Operator and Lead Open Space Technician positions, a general low turnover in staff, and adjustments resulting from a District-wide salary survey in 1993. This high net cost increase trend is not expected to continue, as staff will tend to"top out" in the salary ranges, or retire and be replaced at the low end of the range, and new staff can be added without major increases in the existing organizational framework. c. Field staff support spending-Includes all Operations Program non-salary and benefits spending, which averaged a 3.35% increase over nine years, or a net inflation rate of 1.63%, factoring out the 1.72%growth in staff. d. Growth in the number of office staff- The office staff will have grown from 20 positions to 29 positions over the nine-year study period, a 4.78% annual average. Based on the three additional positions proposed in the 1999-2000 fiscal year budget, the average rate of increase in number of office staff is 5.4% per year. However, if the office staff continued to grow at this rate for the next 25 years there would be 119 total office staff, which is not anticipated to actually occur. This would tend to offset the relatively high projected inflation rate in field staff costs. e. Growth in office/administrative costs - Salaries and benefits were calculated for office staff over the nine-year period, but for the sake of simplicity, only overall office/administrative costs are shown in the graph. Office/administrative costs and capital improvements/facilities are shown separately in the graph. Because detailed year-end spending totals for 1998-1999 were not available at the time of preparation of this report, an eight-year study period was used for these cost categories. This is not expected to make a significant difference in the financial projection. The total cost increase for office and administrative expenses over the eight-year study period is 2.23%. Since the actual R-99-54 Page 4 number of office staff has increased significantly during this period, the net per-person cost for office staff has actually decreased. The past costs include adjustments resulting from a District-wide salary survey in 1993. The study period also reflects the establishment of the Visitor Services subprogram and growth of staff in response to the maturation of the District as an agency with significant holdings and management responsibilities. The fact that costs increased at about half the rate that the number of staff increased can be attributed to the retirement or departure of several high-ranking staff members during this period, and the fact that the Land Acquisition Manager Position remained vacant. This very low cost increase trend should not be expected to continue, however, the increase will tend to be balanced by a lower than projected increase in net cost for field staff. Also the rate of increase in the number of office staff is not expected to continue long-term, as noted in section 3 d, above. f. Capital improvements and facilities spending—These costs were calculated based on spending records. This is also an eight year, rather than nine year, record because 1998- 1999 fiscal year totals were not yet available. Based on past eight-year trends, average spending is $580,000, compared to the combined Board-adopted guidelines of$650,000 (not including CIP grant receipts, which are counted as revenue). This period included exceptionally heavy expenses for construction of two field offices and nature center improvements, so $580,000 probably represents a higher than average long-term expectation. 4. Financial Analysis Graph(Attachment 1) - Spending trends and projections were shown in the graph for several separate subjects, adding up to the total District budget, based on a series of assumptions, as noted in this report. Revenue trends and projections are also presented, consistent with the Controller's most recent projections. These spending trends/projections(a through j below) are shown in the graph, from bottom to top, as follows: a. Resource Management Program The graph area reflects an increase in funding from approximately $150,000 in 1997-1998 to approximately $1.2 million at the end of 25 years (an assumption based on the approximate current size of the East Bay Regional Parks resource management program). This translates into an 8% annual increase (real growth in spending, adjusted for inflation, would be approximately 5%). b. Field Staff Costs, Draft Staffiniz Guideline Historic costs are illustrated from the records discussed under sections 3 b and c, above. Future costs are based on the past net cost increases together with increasing the number of field staff as land and trails are added. Working with the Operations Manager, a draft formula was developed for increasing the number of field staff as management responsibilities increase. The proposed 1999-2000 fiscal year addition of two rangers and 2,000 more seasonal hours (one equivalent full time position) were assumed to be a new "baseline" for staffing to be maintained in the future (32 total equivalent field staff). The draft formula is to maintain an average of the current ratio of field staff to acres (32 staff I R-99-54 Page 5 to 38,000 acres), and the current ratio of field staff to trail miles (32 staff to 250 miles of trail). This formula is intended to account for responsibilities that relate to the land area managed and responsibilities that relate directly to the level of public access. A separate spreadsheet was prepared to account for the growth in staff and the growth in cost based on past spending trends. Based on this formula and the assumed addition of an average of 1720 acres and 10 trail miles per year, the number of field staff would grow from the proposed 32 positions to 64 positions by the end of the 25-year study period. However, trails would still be under development for an additional 10 years, so the theoretical maximum field staff level of 70 positions would not be reached until the full 600 miles of trails had been built by the year 203 5. c. Overall Administrative Spending This factor represents all main office staffing and operating costs except the administrative office building. The eight-year average 2.23% cost growth rate is projected forward, except that 1999-2000 costs reflect the 2.23% increase plus the estimated additional cost for new and promoted staff identified in the budget. This unusually low cost increase rate would tend to be offset by the unusually high trend in field staff costs. d. CIP and Facilities Spending Costs are projected forward starting at $600,000 and inflated at 3%per year, based on eight-year CIP average increase. Compared to the actual eight year average of$580,000, and considering that development or storm damage grants would increase the spending limit, this is a very conservative spending assumption, in that future grant amounts would be in addition to District spending assumptions. e. 6% Operating Budget/CIP Guideline This line on the graph shows the Board-adopted guidelines for comparison to projected spending. The combined $650,000 guideline for CIP ($500,000) and facilities ($150,000), was inflated at 3% and added to actual Operating costs from 1998-1999 at an annual increase of 6%. Although this 3% allowance for inflation is not incorporated into the adopted CIP/facilities guideline, it is assumed that inflation will occur and would eventually meld into the guideline. f Current Debt Service This factor shows current and anticipated debt service based on the Controller's February 27, 1999, projection. This includes an anticipated bond issue in late 1999 that would yield an additional $13 million for land acquisition. The total funding available for new land at that point, based on 1999-2000 tax revenues, would be $53 million(including the $10.5 million spent for Arlie Land and Cattle Co. property). Through the end of the 25-year study period in 2023-2024, a total of$56.9 million(in present dollars)would be available for land acquisition. R-99-54 Page 6 g. Additional Debt Service—Greenbelt Completion This factor shows added debt service necessary to acquire the additional 37,000 acres estimated in the ROSS at the rate of 1,720 acres per year. The total current estimated value of the 37,000 acres is $223.7 million. It was assumed that 20% of the land costs would be covered by grants, gifts, and purchase by others, yielding a net District cost of $179 million in present dollars. The $179 million present value of the District's share of the land, less $56.9 million present value of cash available for land over the 25-year study period, equals a $122.1 million funding shortfall in present dollars. However, it isn't possible to buy or protect all the land at once. A spreadsheet was prepared to estimate the annual net cost to the District for the land, assuming that the land was purchased at the rate of 1,720 acres per year and land costs increased by 4% per year. This results in a cumulative land cost of$273.7 million, including the inflation factor. An alternative to this assumption, which would reduce the cumulative land cost, would be to hire more acquisition staff in order to accelerate the rate of land acquisition and protection. However, there are also constraints on the Board's time for considering new acquisitions, and a limited number of desirable purchase opportunities from willing sellers in the market at any given time. Based on the 1,720 acres per year assumption, the Controller estimated debt service needed to provide additional funding, factoring in the currently available cash for land and current debt capacity of$56.9 million in present dollars. The Controller projected that the additional debt would be incurred in five note issues totaling $180 million: $40 million issues in years 2002, 2006, 2010, and 2014, and a $20 million issue in year 2018. h. Current Tax Revenue This line shows actual income for the past eight years and the projected 25-year trend at an assumed 4% growth, per the Controller's projections. The rate of tax revenue growth is a critical variable in future financial scenarios. In general, to maintain required cash reserves, the spending trend cannot exceed the tax revenue trend. i. Current Total Income This line represents tax revenue plus enterprise income from rents, leases, etc. averaged over the previous eight years, plus interest on cash reserves (per the Controller's January 30, 1999, projection). There is no estimated increase in enterprise income. It was assumed that inflation in rents and number of rentals and leases will be offset because communication leases will gradually be replaced by satellite communication, and older enterprise structures will gradually be removed. j. Required Total Income (Additional Income) As covered in item g above, an additional $180 million in note issues is required to finance the acquisition of the remainder of the District's envisioned 75,000 acre share of the total Greenbelt. The Controller has estimated that an additional $8 million in tax revenue per year, starting in 2002-2003, would be required to pay back the notes. The additional $8 R-99-54 Page 7 million is calculated at a flat rate, as would occur with a fixed per-parcel tax, because the cost for the debt service would be, essentially, fixed. This additional property tax assessment would equate to a rough average of$25 to $30 per property per year. The District's budgeted tax revenue for 1999-2000 is $13.5 million. This is assumed to rise at 4% per year in the projection. By 2002-2003 the tax revenue would be $15.5 million, so the $8 million increase would amount to approximately a 50% increase. Over time, as overall tax revenues increase, the $8 million would amount to a much smaller percentage of the total revenue. Summary Additional Funding Needed to Complete the Greenbelt The updated financial analysis graph presented in attachment 1 is a"first pass" at estimating the total cost of completing the District's greenbelt preservation mission, not including the implications of the Coastal Annexation. The analysis shows that the District is $122.1 million short, in present dollars, of the funding necessary to preserve the greenbelt envisioned on the ROSS map, given the management cost implications over the 25-year study period. To finance the land purchases, an additional $8 million in annual revenue would be required starting in 2002- 2003. Before the results of the financial model are used for specific purposes, there are a number of potential refinements that should be considered, as outlined below, and major assumptions which should be confirmed. In any case, there will be a significant revenue shortfall. There are many potential approaches to address this shortfall, such as increasing the timeframe, decreasing the preservation area, and reducing or delaying public access and land management costs. However all of these approaches involve reducing the goal. The only realistic means of achieving the District's envisioned greenbelt goal in the foreseeable future is to secure additional funding. Potential Improvements for the Financial Model Besides overall organization and coordination of the data and a general annual update, there are many specific improvements to the financial model that could be considered: • Update the estimates of the potential costs of the land that might be acquired or otherwise protected against development, and the assumptions about the rate of land acquisition that affect the cumulative cost of the land. • Check assumptions about the District's share of the cost versus grants, gifts, or purchase by other parties against historical records or projections of future opportunities, such as the federal Land and Water Conservation Fund, a new State Parks Bond Act, or Endangered Species Protection Funding. • Review the draft guideline and related calculations and assumptions about field staff needed to manage the land. Consider the value of factoring in other features that have been estimated for the future, such as staging areas, trailheads, road frontage, and number of toilets. R-99-54 Page 8 • Update the trail mile estimates to reflect actual mapped and studied trail mileage from the GIS map system, rather than the rough estimates and formulas used for the current trail mile estimates. • Add a breakdown of current trails by trail use to the database so that accurate numbers are available for planning studies and public information. • Incorporate more specific plans for expanding programs such as Resource Management, Operations, or other mission-critical programs such as Acquisition. Potential Uses for the Financial Model There are many aspects of the financial model that could be improved or adjusted to more accurately portray past records and expected or desired trends, and there are many potential uses of the model for financial and physical planning studies. • Annual update and review Ideally, each year new data would be added to the model to track progress on the greenbelt mission and current financial conditions, and to update the projections. The projections would be considered by Management Team, Administration and Budget Committee, and the Board as part of budget preparation and review. • Medium-range financial projections and plans The 25-year projection created for the financial analysis can be adapted into a five-year strategic study, examining more detailed data, projections, and short-term plans for meeting long-term goals. • Phasing plans Add to and use the data to evaluate the current state of public access and improvements on District land for evaluating potential phasing of access and improvements. • Public information Use the financial analysis graph, or related products or data, to help communicate to the public the need for additional funding to complete the greenbelt preservation mission. • Organizing and coordinating data The task of updating the data could be streamlined by producing reports from the accounting software, land dedication database, map files, and employee records that are formatted, or even electronically linked, to provide the information for the financial model. • Master District database If organized appropriately, data entry should only have to be done once for all mapping and record-keeping purposes, rather than re-entered and reorganized many times for many different purposes, as is cur eWy tbre case. The data in these spreadsheets would thus become the official records of District holdings and facilities, for use in planning and for providing information to the public. R-99-54 Page 9 As time allows, Planning intends to work with other staff to make these improvements and consider these uses. Based upon available time and Board direction, the results could be brought to the Board at periodic intervals as part of a review of the financial model or specific financial or planning studies. Proposed Use and Management Committee Advance Planning Meetings The Regional Open Space Study was a very broad review and update of the District's status, goals, and policies. As such it may be the most ambitious advance-planning project that the District has undertaken. Now that the ROSS project is complete, other more detailed, but no less critical, advance planning projects are possible. Two specific advance-planning projects are included in the 1999-2000 Work Program. The review and update of the District's Trail Use Policies and examination of policy relating to wilderness experience is a critical project that has been delayed due to heavy workload. The preparation of a comprehensive plan for the northern portion of Sierra Azul Open Space Preserve would be the first plan prepared according to the standards directed by the Board when the Resource Management Policies were adopted in 1994. It would also provide for a review and update of the District's overall Use and Management Planning Policy, to include new guidelines for each stage of preserve planning from acquisition through the ultimate comprehensive plan. These projects each have Board committees to provide guidance, and would set the stage for ongoing communication with the Board about advance planning goals and projects. Because the District's lands and facilities are extensive, and its goals very ambitious, it is difficult for a small staff to keep up with, or communicate well with, the entire Board about long-range objectives, and how current activities and pressures fit into the long-range picture. To help staff and the Board stay focused and work together, Planning proposes to have periodic meetings with the Use and Management Committee about overall advance planning issues, goals, and progress. The goal would be to stay outside of the context of specific projects and problems, but to discuss how they fit into the District's overall position and goals. At certain points it might be appropriate that staff and/or the Use and Management Committee report back to the full Board. Long-Range GIS and Database Objectives—GIS Demonstration Staffs long-term objective is that the databases developed for the ROSS maps, estimates, and projections are gradually organized into an integrated, computer-based information management system. This information management approach has become essential for virtually any large, complex operation, as computer technology has evolved along with people's needs and expectations to have and analyze vast amounts of information. In the case of the District, and other organizations that manage large areas of land and facilities, geographic information system (GIS) and other database technology is a basic requirement. R-99-54 Page 10 The long-term objective of organizing, converting, and linking the District's many information and map files is being pursued in slow, incremental stages so as not to require substantial time or resources or to interfere with day-to-day business. A great deal of work has been accomplished over the past few years to develop and organize useful financial, statistical, and geographic data, and to utilize new technologies. These efforts are only recently reaching the stage of truly useful products such as the patrol map books, resource analysis maps, and this financial analysis. As more information is organized into database and GIS format, many more useful products and capabilities will be generated, while gradually more sophisticated staff training, time allocation, and hardware and software will be required to take advantage of the full capabilities of the technology. A demonstration of the current state of computer mapping and GIS products and potential future uses will be provided at the workshop to illustrate how they relate to the financial model, and how this technology can be used for day to day activities and important advance planning projects. Prepared by: Randy Anderson, Senior Planner Contact person: Same as above Attachment 1 : ROSS Financial Analysis March 16, 1999 $50,000,000 1998/1999 2003/20_4 2008/2009 2013/2014 2018/2019 2023/2024 $45,000,000 Past Years Future l cars g. Additional Debt Service $40,000,000 $35,000,000 i. Total Income $30 000 000 j. Required Total Income N c $25,000,000 0 r f.Current Debt Service $20,000,000 h.Current Tax Revenue $15,000,000 e. Combined Oper/CIP Budget Guidelines C. Overall Administrative Spending $10,000,000 b Field Staff Spending d. CIP and Facilities Spending a.Resource Management Spending <: $ ? .. -_r FROM JED CYR PHONE NO. 14087490170 `tar. 22 1999 07:26AM Pi lo/ f y FROM JED CYR PHONE NO. 14087490170 `tar. 22 1999 07:27RM P2 eP.I . �j r�� Keith Ioan White, 11:14 AM 3/1/99 Please Read 9. ZU Return-Path: keith.white@Eng. Sun.COM Date : Mon, 01 Mar 1999 11 : 14 : 13 -0800 (PST) From: Keith Ioan White <keith.white@Eng. Sun.COM> 0 0 0 A 0 Subject : Please Read 4 To: mrosd@openspace.org Reply-to: Keith Ioan White <keith.white@Eng.Sun.COM> 1 0 O tl 0 Content-MD5 : IrYPcD5auF9pReil4qAahg== X-Rcpt-To: mrosd@openspace.org 00 V "10 Please distribute thes to the board memebers of the MROSD. #6 Dear Board Member, As a contributor to the district, I feel that I am not being adequately represented. I continually see the Board make reference to some fallacies in their decision making. I 'd like to reference them here in hope of clearing up some misconceptions . 1) Steep terrain causes bikes to go fast . This is not generally the case. The steeper the terrain, and especially the more obstacles (roots, rocks, trees) , the more a person controls his speed. Just look at any mountain road for a good example. Mountain roads are generally traveled at a relatively slow pace due to the curves and blind spots . A freeway on the other hand is much more rapidly traveled because it is easier to do so. 2) Singletrack is more dangerous than fire road. As the above example indicates, the propensity for higher rates of speed on fire roads lends itself to more serious interactions . If you look at your own records, I 'm sure you will see this to be the case. 3) Hickers and equestrians do not prefer technical singletrack. When I go hicking, I would much rather be on a singletrack trail than on any fire road. I love to get out and be surrounded by as much nature as possible. Singletrack is the way to go. Since I do not ride a horse, I have to give an example told to me by' an equestrian below Priests Grade. The equestrian related to me she used to ride Moody' s all the time before it was closed. Moody' s as I 'm sure you are aware was a very technical trail, and apparently preferred by some equestrians . Printed for Malcolm Smith <malcolm@openspace.org> Keith Ioan White, 11:14 AM 3/l/99 -, Please Read 4) Moody' s was not part of any fire break. The Moody' s trail, shows up on USGS maps prior to 1980 . Which means it was not created as a fire break in the 1985 fire . Not only that, but it was not created by mountain bikers as they did not exist at the time. As this was cited as a reason for amending the trails master plan, I thought I should point that out . Thanks for listening, Keith White 18650 Overlook Rd Los Gatos CA 95030 Printed for Malcolm Smith <malcolm@openspace.org> 2 Regional Open #ce 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION i Mr. Keith White 18650 Overlook Road Los Gatos, CA 95030 Dear Mr. White: Thank you for your letter of March 1, 1999 concerning how District trail use decisions are made. Prior to addressing the specific points of your letter, I would like to provide you with some general information about the Open Space District to clarify our function. The District's mission is to "acquire and preserve a regional greenbelt of open space land in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education." Our first responsibility is to the protection and restoration of the natural resources of the lands we manage. Public access is provided when it can be accomplished in an ecologically sensitive manner. In providing public access, we strive to balance and accommodate the interests of a wide variety of user groups and constituents. We try to create an interesting trail system on our preserves by augmenting any acceptable existing dirt road system which pre-dates the District's ownership with narrower trails. Based upon feedback collected over the years from preserve users, I agree with you that hikers, equestrians and mountain bicyclists all prefer the narrower trails to the wider patrol roads. However, the wider patrol road system is necessary for the management of the preserves for patrol, emergency access, and maintenance uses. The District has a maximum speed limit of 15 miles per hour on all trails, and 5 miles per hour when passing others, regardless of the terrain. The speed at which one travels should always be within the control of the trail user. The individual trail user is responsible for keeping their speed within their control and within the posted speed limit. The last issue you address has to do with the reasons for closing the "Moody" Trail in the Kennedy Limekiln Area of Sierra Azul Open Space Preserve. The District's.Board of Directors confirmed the closure of the trail at their August 13, 1997 regular meeting. The primary reason for closure of the trail was the severely eroded condition of the trail. Recognizing that it was a popular route, staff originally investigated ways to correct the erosion problems. However, the trail layout was such that the necessary drainage features could not be installed in the trail's current location. Staff also investigated realigning portions of the trail, but the costs were prohibitive. The 330 Distel Circle . Los Altos, CA 94022-1404 . Phone: 650-691-1200 FAX: 650-691-0485 . E-mail: mrosdrropenspace.org Web site:www.openspace.org ~ Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz . General Manager.L.Craig Britton decision to close the trail to all use was due to extreme erosion conditions which were made worse by use as a trail. I am attaching a copy of the August, 1997 staff report for your information. Thank you again for your interest in this matter. Sincerely, Jed Cyr, President Board of Directors JC/mdb cc: MROSD Board of Directors Page 2 RESPONSE ACTION PROPOSED BY STA Board President Acknowledge/Respond '.. Director Acknowledge/Respond Staff Acknowledge/Respond Draft Response Attached Staff to be Directed to Prepare Draft Response for Board Consideration per Board Directive(&) No Response Necessary 22400 SKYLINE BLVD LA HONDA CA 94020 Mar 13, 1999 To Craig Britton and the Board of Directors of M.R.O.S.D. We have had an extremely dangerous situation on Portola Heights Rand ever since the Bay Area Ridge Trail was opened several years ago. At the time of negotiations over the trail, a great majority of property owners requested M.RO.S.D. to be responsible for the installation of the double gate and for the community to pay for electrification, but we were denied Without any concern for the thoughts of others, one resident has decided to put up a single gate on Portola Heights Road at Skyline Blvd. which allows hikers, bicycles and equestrians to enter the community on our dangerous, steep, single lane, winding (sometimes icy)road. Just a couple of people are insisting that we leave the gate where they put it and they are the SAME residents who sabotaged the last gate project This trail has already caused much dissent among our community. Please do the right thing, take over the project and insist on a double gate to block the trail as we agreed. MAR 1 5 1999 DRAFT RESPONSE j ------ PREPARED BY STAFF --- �_ FOR BOARD CONSIDERATION MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To Users of Portola Park Heights Road: On March 13, 1999 the attached letter was sent to the District office. Since a partial return address was listed and the signature is unclear, I am addressing this letter to all property owners with access rights on Portola Park Heights Road. Hopefully, this response will not only reach the sender, but also inform all residents of the current status of the electric gate at the junction with Skyline Boulevard and Portola Park Heights Road. In 1996, the District's Board of Directors agreed to a cooperative project to install an electric gate to replace the current manually operated gate. The electric gate location was to be further inside the preserve, next to the existing Bay Area Ridge Trail crossing. The District agreed to participate with a contribution of up to $10,000. About $6,000 has been spent to date to bring the conduit under Skyline Boulevard and obtain the necessary permits from CalTrans and Pacific Gas and Electric Company. Following a number of letters with conflicting information from numerous residents, on August 14, 1998, Craig Britton, District General Manager, sent a letter to the current road committee members, Linda Huntimer, Mike Markum, Margaret MacNiven and Cliff Jenkins, requesting assistance in addressing some of the outstanding issues. A copy of Mr. Britton's letter was sent to all residents at that time. It requested assistance from the road committee to either serve as a community liaison on this issue or help to form a three-person committee representing the community to help resolve some of the issues. In addition, the District's position on these issues were outlined in the letter. We did not hear back from the road committee. At about the same time, a lawsuit was filed against the District by several individuals in the community. We did not pursue resolution of the outstanding issues with the community, since several of the issues were part of the litigation. At this point, the District is willing to work with the community to complete the electric gate installation in its approved location. A single gate will be installed on the inside edge of the Bay Area Ridge Trail crossing. If this is not agreeable to a majority of the community, please form a three-person representative committee (as we previously requested) to work with District staff as soon as possible. Sincerely, Jed Cyr, President Board of Directors Cc: MROSD Board of Directors L. Craig Britton 330 Distel Circle . Los Altos, CA 94022-1404 . Phone: 650-691-1200 FAX:650-691-0485 . E-mail: mrosd r,openspace.org . Web site:www.openspace.org Board of 0 rectot_s:Pete Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette Hanko, Betsy Crowder,Kenneth C.Nitz . Gener l Manager:L.Craig Britton Regional Open S?ace R-99-45 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-09 March 24, 1999 AGENDA ITEM 1 AGENDA ITEM Final Adoption of a Use and Management Plan;Amdment for the Study Area 2 Trail Use Plan for El Corte de Madera Creek Open Spacerve ENERAL MANA ER' RE MMENDAT � Adopt the Study Area 2 Trail Use Plan for El Corte de Madera Creek Open Space Preserve. BACKGROUND At your February 24, 1999, meeting, you tentatively adopted the Trail Use Plan for Study Area 2 of El Corte de Madera Creek Open Space Preserve, including the recommended amendments as contained in report R-99-34. The four amendments are to close and restore Trail Segments 79, 87, and 90, and to designate all retained, realigned, or new trails outlined in the Trail Use Plan for Study Area 2 as multi-use trails (including the Sierra Morena Trail). The adopted plan is reflected in attached Exhibit 1. You also determined that the actions are categorically exempt from the California Environmental Quality Act (CEQA). Approximately 25 members of the public attended the February 24 meeting. Approximately 10 spoke in favor of retaining some or all of the unauthorized trails currently enjoyed by mountain bicycling visitors to the preserve. Since the meeting, one letter was received concerning your action. The letter is included in your board packet materials. No other public comment has been received to date. Since the February 24 meeting, staff has begun to prepare a plan for closure and restoration of all affected trails within Study Area 2. Staff anticipates that a closure and restoration plan will be completed by your March 24 meeting, and can make a report at that time. It is anticipated that the closures will occur this spring, as soon as weather and soil conditions allow. Realignments and new construction will also occur this spring and fall. Opening of the Sierra Morena Trail to multiple use will occur upon your adoption of this Trail Use Plan. Public Notification Copies of the meeting agenda were sent to 275 individuals that have expressed an interest in the trails at El Corte de Madera Creek Open Space Preserve. In addition, a copy of the staff report was posted on the District's web site. Subscribers to District agendas or other board packet materials also received notification. Prepared by: Mary de Beauvieres, Acting Senior Planner Contact: Same as above 1 W Ciro le . t_o,, Altos, CA 94021-1404 . Phone- (60-691-1200 FAX: 050-091 0,.185 . I-mail: Web site: v w�ti.c>penst�acE°.orb, €3ow�1 of{)irecfnc<:t eU°tiiemens, 'v1ary C. I).leer, Wd C vi, I ittlr, Nonette Hmiko, Brt,% ( n)mlei,Kenneth C. Nit/ (Wiwtad iLi,tn ts,er_l C ran;Britian Exhibit 1 : frail Use Plan for Study Area 2 El Corte de Madera Creek Open Space Preserve ® Multi-Use Trails Close and Restore Skeggs Point Trailhead (CM01) -Trail �— New Construction/Realignment IS ® (Multi-Use) r __ Skeggs -0.2 Point 3 5 c � 0.5 ; ON fah� •� s 0.5 Methuselah Trailhead �CM02) 0.3 ® 0.1 .4 / 0_.0 -- OV an oft 6% 0.4� , G / 0.5� AEG 0.5 1 A + G °rena Tr Gordon Mill Trailhead • � U. a�� (CM03) `0 0.2 OO 0.7 s Pr; _ 0 3% 1 % �U 0 ; 0.3 0.3 ��` +, (CM04) 0.2 0.8 0.3 0.5 _ .. 0. �+ 1.2 ��r♦ 1,3 S #*-'(CM05) °op ear 0.1 � Study Area 2 Context Map not to scale Bill Korbholz, 08:44 PM 2/28/99 , Closing of unauthorized bike t Return-Path: bill@korby.com Reply-To: <bill@korby.com> From: "Bill Korbholz" <bill@korby.com> To: <mrosd@openspace .org> Subject : Closing of unauthorized bike trails Date: Sun, 28 Feb 1999 20: 44 : 44 -0800 X-Msmail-Priority: Normal Importance: Normal X-Mimeole : Produced By Microsoft MimeOLE V4 . 72 . 2120 . 0 X-Rcpt-To: mrosd@openspace.org Dear MROSD Board Member, Congratulations on your important and courageous decision to close the three unauthorized bike trails in El Corte de Madera. Closure of unauthorized trails in general is a normal part of preserve management, but closure of unauthorized bike trails is especially important because of the greater potential of serious environmental impacts that those trails represent . The fact that bikers compare these trails with ski runs (as evidenced by the trail names they assign and the bikers ' desire to post level-of-difficulty signs like on ski runs) proves unequivocally that the bikers are seeking thrills, at the expense of the health of the environment and the enjoyment of other users . I encourage you to stick to your commitments and to make management decisions that support your charter of preserving open space. I couldn' t agree more with Betsy' s comment: "If the bicyclists want that kind of thrill activity, then they need to get their own park. " BRAVO! Bill Korbholz Printed for Malcolm Smith <malcolm@open9pace.org> 03/22/99 t4:37 FAX 408 245 8330 IMPRESSE CORP Q001 March 22, 1999 Board of Directors Midpeninsula Regional Open Space District Fax 650/691-0485 Board members: My understanding is that this Wednesday you will be making your final vote on the issue of closing certain trails within the El Corte de Madera Creek Open Space Preserve. I am writing to you as a trail user(mountain biker and hiker), former member of the Volunteer 'Trail Patrol (from inception to late 1997),land owner(neighbor to Los Trancos Open Space Preserve), and occasional financial contributor. I have only been to El Corte de Madera once or twice, and I do not believe I have ridden the trails in question, so I cannot speak directly to the issue at hand. But a quote that I read in the San Jose Mercury News article of February 27h has me concerned about what this vote means in the larger picture. Specifically,one of the board members was quoted as saying, "They fail to understand that we are not a recreation district." I understand that there are often tensions between preservation and recreation. But the official Basic Policy of the district stresses preservation and ignores recreation,which I believe is a mistake. If the public does not have a chance to experience the preserves first band,the public will not be motivated to support the district.I know this is true for me, and in fact none of my involvement with the district would have happened if it were not for the mountain biking opportunities that your trails provide. So please do not lose track of the critical place recreation holds for the district. Your future depends on it. Thank you, Michael S. Weston 31103 Page Mill Road Los Altos Hills,CA 94022 Regional erg ee MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-99-52 Meeting 99-09 March 24, 1999 AGENDA ITEM 2 AGENDA ITEM r Adoption of the Action Plan for the Implementation of a District's Has' olicy for Fiscal Year 1999-2000 GENERAL MANAGER'S RECOMMENDATION > 'r Adopt the 1999-2000 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District. DISCUSSION You reviewed the Proposed Preliminary Action Plan at your January 27 meeting and charged the Administration and Budget Committee with conducting a review of the Action Plan on the Board's behalf as part of the budget review process(see report R-99-18). During the review process,several changes to the Proposed Preliminary Action Plan were made with the concurrence of the Administration and Budget Committee. Staff has incorporated these changes(shown in italics or redline)into the attached Action Plan and Work Program. A summary of the substantive revisions are: • Acquisition Program 1. Added a new Land Protection Subprogram 2. Deleted advanced planning from the Negotiations and Special Projects subprogram objective • Planning Program 1. Revised the planning team structure to a planning manager structure 2. Deleted"Disposition of Surplus Parcels,Teague Hill(Pinto Way)"as a key project from the Advance Planning,Related Interdepartmental Support,and Team Development Subprogram • Public Affairs Program 1. Changed the"Public Event"key project to"Kid's Activity". 2. Added a project to re-focus outreach efforts toward corporations ■ Administration Program 1. Added a Year 2000 compliance plan to the Administration/Human Resources Subprogram Prepared by: Peggy Coats,Administrative Analyst Contact person: L. Craig Britton,General Manager 330 Distel Circle * Los Altos, CA 94022-1404 • Phone:fist) 691-1 200 FAX: 650-691-0485 • E-mail: rnrosclr1openspace.org . Web site:www.openspace.org Board of Director, Pere Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Betsy Crowder,Kenneth C. Nit/ a General Manager:L.Craig Britton ACTION PLAN FOR THE IMPLEMENTATION OF THE BASIC POLICY OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR THE 1999-2000 FISCAL YEAR I. OPEN SPACE ACQUISITION PROGRAM A. Negotiations and Special Projects Subprogram B. Land Protection Program C. Enterprise Subprogram II. PLANNING PROGRAM A. Advance Planning (including related Interdepartmental Support and Team Development) Subprogram B. Current Planning (including related Interdepartmental Support and Information Systems) Subprogram III. OPERATIONS PROGRAM A. Field Operations Subprogram B. Resource Management Subprogram IV. PUBLIC AFFAIRS PROGRAM A. General Public Information and Outreach Subprogram B. Legislative, Funding, and Organizational Relations Subprogram C. Visitor Services Subprogram V. ADMINISTRATION PROGRAM A. Administration/Human Resources Subprogram B. Legal Services Subprogram OPEN SPACE ACQUISITION PROGRAM Subprograms A. Negotiations and Special Projects B. Land Protection C. Enterprise To Implement the BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space within the District planning areas, including baylands and foothills. The District seeks to link its open space lands with federal, state, county, and city parklands and watershed lands. General Program Emphasis for 1999-2000 The program's emphasis will be to acquire the higher priority projects funded under the District's Financing Authority. Lower priority properties will be pursued through long-term options, available grant funding, bargain sales, and gifts. The District will continue to work with Peninsula Open Space Trust (POST)to acquire land and to further the District's overall open space acquisition goals. The new Land Protection Subprogram will focus on conducting comprehensive land acquisition studies, monitoring land use planning activities surrounding District preserves, and resolving conflicts arising from easement and encroachment issues. The Enterprise Subprogram will focus on maximizing rental income consistent with Open Space Management policies, and on maintaining and improving District rental structures. Staff Resources (Regular, full-time positions, unless otherwise indicated) Land Acquisition Manager(vacant position) Real Property Representative Senior Acquisition Planner(shifting from Administration) Real Property Assistant Proposed Addition for 1999 - 2000 Land Protection Specialist 2 1999-2000 Negotiations and Special Projects Subprogram Objective To provide for the acquisition mid advanced planning of all real property rights necessary to secure a recreational and open space greenbelt in the foothills and baylands, including rounding out and improving public access to existing preserves and connecting District preserves with other public lands. Key Projects 1. New Land Commitments - Convert the budgeted funds in the New Land Commitments budget category into open space lands, at desirable prices, focusing on the higher priority properties which specifically protect the greenbelt - including rounding out and improving public access to existing preserves, connecting to other preserves or public lands, and furthering the completion of the Bay Area Ridge Trail and Bay Trail Systems. Balance the desirability of the potential acquisition with the availability of limited funds, including, if possible, private financing with favorable terms and obtaining trail easements. 2. Pursue Key Acquisitions - To protect the scenic ridgeline at the District's northern boundary, pursue negotiations to acquire critical properties under threat of present or future development. Pursue acquisition of important properties at District=s southern boundary linking District lands with State park lands including potential connection between the Bay Area Ridge Trail and Santa Cruz County=s Coastal Trail. 3. Grants, Gifts, Bargain Sales and Joint Acquisitions - To augment limited acquisition funds, explore new grant opportunities, and focus on acquiring open space lands through bargain sales, and/or gifts where possible. Pursue the joint acquisition of appropriate properties with Santa Clara County Parks near the Lexington Reservoir and Save-the-Redwoods-League near Long Ridge Open Space Preserve. Work closely with Peninsula Open Space Trust (POST)to pursue grant opportunities to acquire lands that round out existing open space preserves. 4. Alternative Acquisition Methods - Obtain Board approval on appropriate long-term options, at market prices or less, to acquire desirable properties that might be affordable in future years should the District be successful in obtaining additional funding for land acquisition. Explore various alternative terms of purchase(installment purchases, defeasible fee, etc.)to offer advantages and incentives to landowners, as well as cost savings to the District. Other Projects and Activities 1. Maintain a multi-year spending plan for open space acquisition which optimizes use of cash and borrowed funds to accomplish acquisition goals within extremely tight budget constraints. 2. Continue to pursue sale or exchange of the "Teague Hill" surplus property. which will "fill-a critical fandirT gap fb. additional land patchases. 3. Provide support and information for approaching the District voters when a plan for additional open space land acquisition funding is determined to be feasible. 3 4. Ptovide on-going acquisition p1mirting mid ptiotities input to the Pimirring team. 5. Explore additional methods to protect open space lands for less than the total cost of fee acquisition(open space easements, acquisition of development rights, development dedication, exchange or sale of development rights, cooperation with private individuals and groups, etc.) . 'idly in this time of tight budget const,aints fbr acquisition funds. 6. Encourage other agencies to apply fb. gra acquire park and open space lands through various means, including grants that are consistent with their goals and will help complete the greenbelt. 7. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 8. Maintain a relocation assistance program utilizing staff and consultants as necessary. 9. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available properties. 10. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. 4 1999-2000 Land Protection Sub,aWVam b'ectiv To preserve andprotect District open space lands by conducting land acquisition planning activities to identify acquisition priorities and, once acquired, to further protect these lands by defending the District's property rights from incompatible and encroaching land use activities. Key Projects 1. Land Acquisition Planning- To provide comprehensive land acquisition studies and revise acquisition priorities to guide the acquisition program. Provide site specific information to land negotiators to assist them in developing terms and conditions for acquisition projects Seek acquisition grant opportunities for high priority projects, including joint acquisition grants with other public agencies and organizations. Collaborate with Planning and Operations Programs to facilitate incorporation of land acquisitions into the District greenbelt. 2. Land Development Monitoring- To protect public and private open space lands from negative impacts associated with adjacent land development. Work with local jurisdictions, environmental organizations and private property owners in trying to protect open space lands through the public review processes. When appropriate,partner with private property owners in seeking balanced land use plans that will maximize open space preservation. 3. Easement Monitoring- To protect and monitor District lands encumbered by private and public easements and, conversely,protect District-owned open space easements where located on private and public lands. When easements are potentially violated, resolutions will be sought that protect and enhance open space values and minimize legal costs. Seek compliance with easements or, if necessary, seek modifications to enhance open space protection. Use proper enforcement techniques in concent with the legal program if conflict resolution can not be achieved 4. Encroachment Reduction - To protect open space preserves from encroachments and preserve District property rights. Work closely with Planning, Operations and Legal programs to achieve early identification of potential encroachments and seek resolution by negotiations and enforcement, if necessary. Use a variety of techniques to resolve encroachment issues including restoration, mitigation and boundary line adjustments to maximize open space protection. Other Projects and Activities 1. Provide land development proposals and monitor easements to achieve encroachment reduction. 2. Review and update land acquisition priorities and begin to integrate into District's Geographical Information System. 3. Conduct land acquisition studies and related planning activities,prepare acquisition reports and conduct due diligence investigations when necessary. 5 4. Establish method for monitoring and responding to easement agreements at former Corte Madera Associates property and other lands where complex purchase agreements have resulted in the need for proactive management of such agreements. 5. Administer the District volunteer conservation easement monitoring program, and continue to work with Peninsula Open Space Trust to administer their easement monitoring program. 6. Work actively and regularly with District legal counsel to maintain and pursue District's legal program where titles to existing District lands are threatened by encroachment, claim of adverse rights, liens, or other interference with District's real property rights. 7. Work with Operations Program in negotiating road agreements and resolving encroachments with adjoining property owners to ensure District's real property rights are protected and minimize the District's maintenance responsibilities where appropriate. 8. Initiate and maintain contacts with landowners, County code enforcement officers, zoning and planning officials, surveyors and various regulatory agencies. 9. Work to clear and perfect title on District-owned land through the orderly, prioritized disposition of title and legal encumbrances (mineral and water rights, claims of prescriptive easements, encroachments, etc.)where appropriate. 6 1999-2000 Enterprise Subprogram Objective To manage all of the District's revenue-producing activities in such a way as to maximize income from enterprise accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. Key Proiects 1. Administer Enterprise Accounts -Administer rental accounts, communication and agricultural leases, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. 2. Maintain Rental Structures - Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition, and to increase net rental income. Administer long term and recurring maintenance priorities on rental properties. 3. Administer Historic Leases - Oversee lease compliance and renovation requirements at historic Picchetti winery, Thornewood estate, and Fremont Older house. Pursue lease extension and potential agricultural lease with new tenant as part of the historic Picchetti winery. 4. Identify and Pursue Alternative Lease Arrangements -Investigate long term leasehold interest agreements and alternative lease arrangements for the appropriate enterprise properties to enhance net income and minimize maintenance costs to the District in accordance with Board Policy. Other Proiects and Activities l. Pursue sale of term ownerships on a demand basis for long-term interest arrangements(estate for years, lifetime tenancy) for former Bean and Smith residences. If successful, this program will provide additional funding for land acquisitions. 2. Prepare annual rental surveys on District rental houses and Ranger residences. 3. Pursue new Lessee for additional office space at 330 Distel Circle. 4. Investigate new enterprise proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. 5. Consolidate District's communication leases and maximize communication rental income. 7 OPEN SPACE PLANNING PROGRAM Subprograms A. Advance Planning (including related Interdepartmental Support and Team Development) B. Current Planning (including related Interdepartmental Support and Information Systems) To Implement the BASIC POLICY OBJECTIVES: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. The District works with and encourages public and private agencies to preserve, maintain, and enhance open space. The District protects and restores the natural diversity and integrity of its resources for their value to the environment and the public, and provides for the use of the preserves consistent with resource protection. Program Emphasis for 1999-2000 A significant amount of planning staff time will focus attention on special advance planning projects, including coordinating and supporting the proposal to expand the District's boundaries to include the San Mateo County coast. A major two-year project to develop an area "master plan" will be initiated. In addition, the review of the District's Trail Use Policies and Guidelines is to be undertaken. Continue to make significant progress on additional work program projects in the areas of Interdepartmental Support, Planning Team Development, Information Systems, and Current Planning, including site planning and capital improvements. Staff Resources (Regular, full-time positions unless otherwise indicated) Senior Planner (2, one position is Acting)* Open Space Planner II (1) Open Space Planner I (1) Planning Technician (2) Planning Secretary (half-time) PP posed Additions for 1999-2000 Planning Manager (1) Open Space Planner II (1) Increase half-time Planning Secretary to full time Open Space Planner I (one-half time, temporary) * 1 Senior Planner to become Planning Manager, Acting Senior Planner will assume regular,full-time position. 8 1999-2000 Advance Planning, Related Interdepartmental Supptr , and Team Development Subprogra_-m Ob,ective Assist with the formulation, review, and refinement of policies, District-wide plans, and cost estimates for the management and development of District preserves on a regional or District-wide basis. Work with local agencies on joint planning and implementation projects, to share information, and to encourage planning decisions that support the preservation of open space and natural resources and development of regional trail systems. Key PWiects 1. Annexation of the San Mateo County Coast - Administer and coordinate a consultant contract to consider annexation of the San Mateo County Coast, including the annexation process and completion of an Environmental Impact Report for the action. Provide half- time staff planner representation at Coastal Advisory Committee meetings, other related public meetings on the coast, and general public communication and coordination. 2. Trail Use Policy and Guidelines Review - Review and revise policies based on growing experience with trail use planning and Board concerns about preserving a "wilderness" experience. Includes an extensive public input and review process. Significant work to be completed by a consultant, under the close direction of staff. 3. Develop and Initiate an Area Planning Process / Area Plan - Develop a process to assess use and management of District lands on a sub-regional basis. This project will include the review and amendment of the adopted use and management planning process, a continuation of the compilation of resource data and development of resource inventory methods, and development of a planning approach to study planning issues relating to incoming acquisitions. The test bed for this process is proposed to be a pilot Area Plan for the northern portion of the Sierra Azul Open Space Preserve. Significant work to be completed by a consultant, under the direction of staff. Most likely, this project will require two years to complete. 4. Planning Team Organization - Implement staffing additions, including hiring and training new employees. Continue to work with consultant Emily 7arosz, in the training and development of team members; refine individual roles and responsibilities, coordinate efforts with other District programs, and better organize team business and training. 5. Trail Signage Evaluation - In conjunction with the Sign Committee, comprised of representatives from Planning, Operations and Public Affairs, evaluate the District's trail signing system. Identify problem areas and potential solutions which may include conversion of wood trail signs to metal. 6. Disposition of Surplus Parcels, Teague ffiff (Pinto Way) - Assuming submittal of die to fine adjustivient application is inade in Fiscat Year HW99, continue to work Wifli incitiding, completion of eng ,ineering, and planning parcels- , for saie of the surpitts Other r jests and Activities Refer to the attached Proposed Planning Department Work Program for Fiscal Year 1999/2000 for other projects and activities. 9 1999-2000 Current Planning, related Interdepart_m__ental Proj c c, and information Systems Sub=gram 9bject1ve Apply policies, prepare and implement plans and capital improvement projects on a site-specific basis, and respond to preserve use and management issues. Includes mapping, signing, and other public information services. Key Prom 1. Design and Implementation of Storm Related Repairs - Design repairs or replacement of public improvements to re-establish patrol and/or trail access. • Purisima Creek Redwoods Open Space Preserve - Determine level of improvements for Purisima Creek Road, design, obtain permits, and construct. Determine bridge type for Grabtown Gulch crossing, obtain permits, and construct bridge. • El Corte de Madera Creek Open Space Preserve - Determine method to repair Methuselah trail damage, and construct bridge. • Skyline Ridge Open Space Preserve - Design improvements to repair storm damage to Old Page Mill Road, and obtain permits. • La Honda Creek Open Space Preserve - Design improvements to the Upper Patrol Road to enable year-round patrol through the preserve, and obtain permits. 2. Establish an Employee Residence (Sierra Azul Area) - Conduct necessary engineering studies to ensure development feasibility, obtain permits, and construct a mobile or modular home. 3. El Corte de Madera Creek Trail Use Plan (Study Area 2) Implementation - Upon adoption of the Trail Use Plan (Study Area 2), implement priority trail closures, restoration, realignments, and construction of new trails as outlined in the plan. 4. Replacement of Chemical Recirculating Restrooms - Replace the problematic chemical recirculating restrooms with prefabricated pit toilets. • Skyline Ridge Open Space Preserve - Obtain permits, replace two single units. • Purisima Creek Redwoods Open Space Preserve - Obtain permits, replace two single units. • Rancho San Antonio Open Space Preserve - Obtain permits, replace one double unit near Deer Hollow Farm. Other Projects and Activities Refer to the attached Proposed Planning Department Work Program for Fiscal Year 1999/2000 for other projects and activities. 10 OPERATIONS PROGRAM Subprograms A. Field Operations B. Resource Management To Implement the BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. General Program Emphasis for 1999-2000 Continue to provide responsible stewardship of all District lands by furnishing those public safety, maintenance, construction, and resource management activities necessary to protect and enhance the natural resources and insure safe and appropriate use of District lands. Implementation of Board-adopted Resource Management Policies and Trail-use Policies and Guidelines will continue to be the primary focus of the operations program. Staff Resources (Regular, full-time positions unless otherwise indicated) Operations Manager Area Superintendents (2) Support Services Supervisor Operations Analyst Resource Management Specialist Supervising Rangers (4) Secretary Rangers (12) Equipment Mechanic-Operators (2) Lead Open Space Technicians (2) Open Space Technicians (7) Farm Maintenance Worker 8,000 Seasonal Open Space Technician hours Proposed Additions for 1999 - 2000 Assistant General Manager Rangers (2) 2,000 Seasonal Open Space Technician hours 11 Field Operations Key Projects 1. Operations Program Review - Work with the Board ad hoc committee and staff to review the Warner Group report, and related written materials and comments received by the Board during the review process. Determine priorities and develop an action plan to identify specific projects to be undertaken. Encourage staff participation by creating frequent opportunities for comment and active participation in the process. Seek Board approval for policy level recommendations. Implement procedural or administrative recommendations with the approval of the General Manager. Issues related to ranger and visitor safety and staffing levels will be given the highest priority. 2. Interpersonal Communication Skills and Performance Standards Development - Continue to provide influencing skills training to all new employees. Complete the development of performance standards for supervisors and begin the development of technical performance standards for other positions. Continue to provide leadership and supervision training to supervisors as necessary to facilitate the completion of these tasks and enhance the overall quality of supervisory skills within the program. 3. Restoration and Mitigation of Off-trail Impacts of Public Use - Close and restore existing undesignated trails and shortcut trails. Increase efforts to prevent the establishment of undesignated trails. Mitigate natural resource impacts and improve alignments of existing trails to minimize erosion. Work to insure visitor compliance of restoration area closures. Continue to focus on areas where compliance is poor and high rates of vandalism occur. 4. Working Relationship Improvement Between the Operations and Planning Programs - Utilizing the recommendations from Warner Group report as a base, begin specific actions to improve the working relationship between the staff in Planning and Operations. Develop and implement a system for tracking Operations Program special projects which have minimal Planning program involvement. Provide for continued field staff involvement in the planning process. Other Projects and Activities 1. Ranger Patrol a. Monitor public use and land use regulation compliance, and educate the visiting public on proper use of District preserves. b. Enforce District land use regulations by providing active ranger patrol and after-hours call-out response, as well as implementing patrol agreements with other agencies. C. Respond to accidents and other emergencies occurring on District lands. d. Identify and mitigate potential hazards on open space preserves to enhance public safety. 12 e. Monitor special events, use permits, and resource protection-related impacts on District lands. f. Support the goals of the Public Affairs program by providing staff for special events and other projects, as time permits. g. Secure and manage the Alma College property and work with other programs to plan for appropriate public use. h. Conduct focused patrols in areas where high incidents of directed vandalism are occurring. 2. Maintenance and Construction a. Develop cost-effective methods of meeting site maintenance needs. b. Implement Use and Management Plan recommendations, as appropriate. C. Maintain lands, buildings, vehicles, and equipment to a safe and appropriate standard of appearance and utility. d. Provide supervision of volunteer projects, support enterprise subprogram field maintenance needs, and assist consultants and contractors with capital improvement projects as necessary. e. Implement resource management plans and specific projects, as appropriate. f. Improve public access and use through capital improvement projects, while protecting natural resources from the impact of public use. 3. Management and Administration a. Improve liaison with local police, fire, and municipal court jurisdictions, based on recommendations from the Warner report and direction from the ad hoc committee. b. Provide for safe access and site security by negotiating road maintenance and caretaker agreements. C. Coordinate management of District vehicles and equipment. d. Coordinate an occupational health and safety program for field operations. e. Coordinate ongoing training and skills enrichment for field staff. f. Work with Cal Trans, California Highway Patrol, and other agencies to mitigate inappropriate use of Interstate 280 vista point adjacent to Pulgas Ridge Open Space Preserve. 13 g. Provide input and assistance with review of the Trail Use Policies and Guidelines. h. Increase computer use in field offices for record keeping, data base and inter-office communications. Develop e-mail capability between main office and field offices. i. Explore alternative methods for managing District baylands with adjacent public agencies. j. Complete the Internal Affairs Investigation Policy and Procedure manual. k. Update permit policies, including a review of the blanket permit system and permit fee structure. 1. Negotiate a new multiple year agreement with the City of Mountain View and Santa Clara County Department of Parks and Recreation for the continued joint operation of Deer Hollow Farm. 14 1999-2000 Resource Management 9bjectiv� Inventory and analyze the state of resources District-wide and on specific preserves to identify needs and priorities for significant management issues. Use the availability of volunteers and consultants to expand District staff capabilities. Develop general procedures and strategic implementation plans for the resource management subprogram. Establish network with other agencies, local authorities and specialists in the field. Key RWjects 1. Grassland Management Implementation Plan - Develop a set of management guidelines to control yellow star thistle and increase native species. Tasks for this fiscal year include: expand goat grazing, prescribed burning, and restoration treatment areas; train staff on monitoring techniques and seed collection; and monitor areas treated last year. 2. Habitat Restoration at Pulgas Ridge Open Space Preserve - Eradicate exotic plant species consistent with Invasive Exotic Plant Inventory to begin restoration of native communities as identified in restoration plan. Work with staff and California Conservation Corps to continue treatment of management area one. 3. Resource Management Program Development - Work with planning and area superintendents to establish a process to evaluate natural resource impacts of proposed projects and development plans. Increase field staff participation in the resource management program and responsibility for the coordination of small resource management projects. Other Projects and Activities 1. Resource Inventory - Inventory and record key flora, fauna, natural features and biotic communities. Coordinate with planning to develop a database system to record and display resource information. Compile all known information, and solicit information from experts in the field and other agencies. 2. Watershed Assessment - Develop criteria for habitat protection and repair and maintenance of roads and trails with information gathered from Coyote Creek Riparian Station and geologist at El Corte de Madera. Establish monitoring locations and program to determine mitigation progress. 3. Invasive Non-native Plant Removal and Wildlife Surveys - Work with field project leaders to develop a treatment schedule and monitoring protocols for various invasive non-native plant populations identified in the Invasive Exotic Plant Inventory. Additionally, assist project leaders to coordinate wildlife distribution monitoring with other agencies' methodologies. 15 PUBLIC AFFAIRS PROGRAM Subprograms A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations C. Visitor Services To Implement the BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. General_ Program Emphasis for 1999-2000 Maximize the general public's awareness and understanding of the District, its goals, and its activities, by reaching all communities served and all other target audiences with District information through a variety of means and methods; implement the top priorities of the District's legislative plan; increase environmental education and volunteer involvement, and maximize public participation in District programs; provide District materials and information to the San Mateo County coastside communities to ensure their full knowledge and understanding of the District, its programs and activities as they relate to a proposed annexation of that area. Staff Resources (Regular, full-time positions unless otherwise indicated) Public Affairs Manager Visitor Services Supervisor Volunteer Coordinator Docent Coordinator Public Affairs Assistant Interpretive Aide (Nature Center)* *The interpretive aide position is seasonal and part time. 16 1999-2000 General Public Information and Outreach Subprogram Objective To generate additional support among the general public for completing the greenbelt by increasing the positive perception and awareness of the District's mission, objectives, accomplishments, programs, and effective management of public lands and financial resources. Key Projects l. Publicwent Kids'Activity- Schedule and coordinate a-public-event kids'activity/event, theme and location to be determined, to build on the success of and reach the same audience as the former Kids'Art of Open Space event, to take place no later than March 31, 2000. 2. Revision of District Graphic Image - Continue to review the District's overall graphic image, including letterhead, newsletter masthead, and District logo, make recommendations to the Board for revisions and improvements, and implement any changes by March 31, 2000, or as appropriately timed with the possible annexation of the San Mateo County coast. 3. Annual Report -Publish a District 1998-1999 Annual Report by June 1, 1999, followed by three regular issues of Open Space News. 4. Coastal Community Outreach -Provide District materials and information to the San Mateo County coastside communities to ensure their full knowledge and understanding of the District, its programs and activities as they relate to a proposed annexation of that area. Other Projects and Activities 1. Consider production of a District "Good Neighbor" brochure for distribution to property owners with land adjoining District preserves. 2. Schedule presentations to members of the local and regional media at the District office. 3. Assist the Planning and Operations programs to develop a trail use education plan, focusing on bicycle and dog usage, in coordination with the Board's Trail Use Policy and Guidelines Committee review process. 4. Maintain a high level of regular media coverage of District activities and accomplishments. 5. Continue to work with the Planning Program to create new site maps for preserve brochures, and continue updating, producing, and distributing existing site maps, brochures, and other collateral materials as needed. 6. Maintain and maximize the schedule of community presentations and displays. 17 7. Continue providing public affairs services to other programs, i.e., attendance and input at meetings, press releases, flyers, displays, mapping, media liaison, etc. 8. Utilize in-house staff to maintain and update the District's web site on the Internet. 9. Continue to update and expand the District's newsletter mailing list. 10. Re focus outreach efforts toward corporations for the purpose of providing District information and presentations. 18 i 19991999-2000 Legislative, Funding, and Organizational Relations Subprogram Mjective To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. Key Projects 1. Coastal Preservation Effort - Work with the general manager and the Coastal Ad Hoc Committee of the Board toward the proposed District expansion to the San Mateo County coast, and all related tasks and activities to include possible future funding measures. 2. Funding for Mount Umunhum Clean Up - Develop and implement a legislative strategy to obtain Federal funding toward clean up of the former Almaden Air Force Station at Mount Umunhum, in the Sierra Azul Open Space Preserve. 3. Other Lobbying Efforts - Work with the general manager and the District's Sacramento lobbyist to preserve current and future state funding for the District, and to carry out elements of the District's legislative plan. 4. Sponsor Legislation - Work with the District's legislative advocate and with legislators and their staffs to sponsor high-priority legislation from the District's Legislative Plan. 5. Regional Funding - Work with the Bay Area Open Space Council, San Mateo County, the Planning and Conservation League, and others to develop and support potential regional, State, or other alternative funding mechanisms. Other Projects and Activities 1. Work with Director Siemens (as current President of the Santa Clara County Special Districts Association) and the general manager toward obtaining special district representation on the Santa Clara County Local Agency Formation Commission. 2. Continue to work with the Planning Program to provide publicity and outreach efforts for the District's Regional Open Space Study, and the Board's revisiting of the Trail Use Guidelines. 3. Continually review and analyze legislation, determine District's position on bills, and take appropriate action, if any, on bills. 4. Work with legislators, legislative committees, state and federal administrators, other agencies, private organizations and interested citizens for information and action regarding state legislation and specific local issues. 5. Support federal, state, or local legislation which will benefit the District. 19 6. Provide support and services for specific District projects requiring legislative support, such as grant applications. 7. Maintain contact with other organizations and agencies and encourage them to assist the public in differentiating between agencies, and for the exchange of information, cooperation on special projects and participation in special events such as conferences and seminars, to keep the District informed of current issues. 8. Provide District information to candidates in any 1999-2000 elections, and set up information meetings with candidates as need is determined, including a candidates' forum or information meetings with candidates for seats on the District Board of Directors. 9. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. 10. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, through CPRS, PCL, or with the District's legislative advocate. 20 1994-2000 Visitor Services Subprogram Objectiv To encourage active public participation in the maintenance, restoration, and protection of the District's natural resources, and provide cultural, historical, and environmental education opportunities to the public. 1. Interpretive Program - Develop a plan that defines the District's interpretive program objectives, including natural resources protection, historical interpretation at Picchetti Ranch, and docent program goals. 2. Docent Recruitment - Design single-subject "short courses" for prospective volunteers that want to participate in the docent program, but have time restrictions or are only interested in a particular subject. These volunteers would be limited to leading activities related to the short courses they have completed. 3. Environmental Education - Continue to enhance the District's environmental education program for school children. Increase the number of outdoor education docents by recruiting and offering training sessions twice a year. Provide ongoing training for outdoor education docents. Investigate methods of providing disadvantaged school classes with transportation to field trips at Skyline Ridge. 4. Daniels Nature Center - Work with exhibit designers to complete installation of exterior exhibits. Develop and set up seasonal displays in the exterior exhibit case. Continue to open the nature center to the public on weekends mid-March to mid-November. Other Projects and Activities 1. Recruit and train docents and other volunteers, and provide public information about volunteer programs, projects, and events through regular newsletters. 2. Coordinate monthly volunteer service projects and short- and long-term special request volunteer projects. 3. Conduct a broad range of public interpretive programs on open space preserves. 4. Coordinate the volunteer trail patrol program, and provide ongoing training for trail patrol volunteers and docents. 5. Maintain the artifacts and furnishings in the historic Grant Cabin. 6. Maintain and operate the David C. Daniels Nature Center. 7. Provide leadership training to field staff assigned to work with volunteers. 21 ADMINISTRATION PROGRAM Subprograms A. Administration/Human Resources Subprogram B. Legal Services Subprogram To Implement the BASIC POLICY OBJECTIVE: The staff administers the affairs of the District on behalf of the public so as to maximize accomplishment of the goals of the District within existing financial and other constraints. General Program Emphasis for 1999-2000 Instill vision and provide leadership to foster staff participation and activities to carry out the District's short and long-term goals and objectives. Guide and support the District-wide effort to develop and improve leadership, supervisory, and interpersonal communication skills among all staff in order to enhance the District's work environment. Maintain the District's viability as an open space acquisition and management agencyWork toward potential expansion of the District's boundaries to include coastal lands in San Mateo County. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Legal Counsel (two-thirds time) Controller (one-quarter time) Administration/Human Resources Manager fistrict Plerk- Senior Man neinent Speciafis Research Attorney Senior Administrative Analyst/District Clerk Office Manager/Secretary to the General Manager Accounting Specialist Secretary (56.25% time) Receptionist Proposed Additions for 1999 - 2000 Increase Secretary to 60% time Network *dministrator Specialist (one-half time) 22 I 1999-2000 Administration/Human Resources Subprogram 91jectiv : To provide overall coordination, direction, and administrative foundation for all District activities so as to maximize the accomplishment of the Board's policies and directives, to implement the Action Plan, and to maintain the District's viability as an open space acquisition and management agency. Key Projects 1. District Funding - Work to preserve current and future state funding for the District. Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow, and to address the need to rely on the availability of grant funds for major development projects. Pursue alternate sources of secure additional funding to meet acquisition and open space management needs. 2. Human Resources - Work with all program areas to enhance the overall quality and effectiveness of the District's work environment, by developing and improving leadership, supervisory, and interpersonal communication skills. Carry out District's personnel and labor relations functions. Complete a comprehensive salary and classification study pursuant to Memorandum of Agreement with SEIU Local 715. Participate in and facilitate negotiations for April 1, 2000 Memorandum of Agreement. Enhance organizational effectiveness and morale through increased communications, staff meetings, training seminars, and team building activities. 3. Coastal Expansion - Coordinate the efforts of the Coastal Ad Hoc Committee, consultants, and staff to work toward potential expansion of the District's boundaries to include coastal lands in San Mateo County. Other Projects and Activities 1. Continue to build and refine a management team approach for overall management of the District's activities. 2. Provide financial management and accounting services, including investment of temporarily idle funds. 3. Perform administrative and legal obligations as required by State law, promote and oversee the District's safety program, and oversee coordination of equipment/infrastructure needs at main office. 4. Provide personnel support and employee relations services to all programs. 5. Update Action Plan; coordinate program evaluations for Action Plan progress. 6. Prepare, monitor, and revise, as necessary, annual budget. 23 7. Coordinate preparation and distribution of all materials for Board's regular and special meetings. 8. Involve Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. 9. Refine and implement a comprehensive risk management program, including exploring the potential for self-insurance. 10. Monitor the ongoing procurement policy for the purchase of recycled and alternative paper products and other office supplies. 11. Complete computer system upgrade to Windows 95 and MS Office suite, expand internet access, centralize hardware and software acquisition, initiate master planning process for interdepartmental databases, provide day-to-day technical support, and conduct system assessment to meet future needs. 12. Develop and maintain standard Board and staff orientation manuals. 13. Determine certainty of Y2K compliance for utilities and computer system with assistance from consultant and upgrade systems as necessary; emphasize mission-critical Y2K issues and develop response plan for potential failures. 24 1999-2000 Legal Services Subprogram Objective To provide timely legal services to the Board and to all District programs to assist in formulating and implementing District policies and projects in accordance with law. Key Projects 1. Real Property - Provide legal advice concerning District real property, including acquisition, disposition, title and encroachment issues, easement issues, permits to enter District land, and preserve maintenance issues. 2. Risk Management - Process and monitor current claims and litigation against the District; refine risk management procedures; represent District's interests in insurance coverage matters; provide oversight of matters handled by outside counsel. 3. Human Resources - Assist in carrying out labor relations functions; serve as chief negotiator on District's bargaining team; provide legal advice on personnel matters; assist in revising and updating District's "Personnel Policies and Procedures Manual"; provide advice regarding revision of internal affairs, discipline and grievance policies pursuant to Memorandum of Understanding with Local 715. 4. Coastal Expansion - Provide advice concerning legal requirements applicable to potential annexation or expansion and potential related issues. Other Projects and Activities 1. Continue to provide legal research concerning historic parcels and chain of title to assist in resolving real property issues or in support of planning and acquisition projects. 2. Provide advice concerning legal requirements applicable to public agencies such as the Brown Act, conflict of interest, election law and the California Environmental Quality Act. 3. Assist programs in bidding process and contract administration for public works and professional services contracts. 4. Prepare and review District legal documents such as contracts, resolutions, and leases. 5. Represent District's legal interests in relation to other government agencies. 6. Advise District on court rulings and legislation affecting the District and on legislation proposed by the District. 25 3/18/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Project Preserve Project Description Tasks Proposed Fiscal Year 99/00 ADVANCE PLANNING Long-Range Planning I, Expansion of the District's Boundaries to District-wide Administer and coordinate consultant Administer and coordinate the Include the San Mateo County Coast contract to consider annexation of the consultant contract. Provide ongoing San Mateo Coast,including the staff support research,and staff annexation process and completion of an contact with Coastside residents. Environmental Impact Report for the action. 2, ROSS Information Update District-wide Maintain a database of District lands and Input new lands and facilities into the facilities on a preserve and regional spreadsheets,update the financial basis,and a financial analysis that relates analysis to reflect new spending lands and facilities to operational commitments or scenarios. spending. 3. Develop and Initiate Area Planning Sierra Azul Develop a process to assess use and Administer and coordinate a Process management of District lands on an consultant contract to complete a,b, (Part of multi-year goals to create medium regional basis. In order to do so,(a) c,and d as outlined in the project term Greenbelt Strategic Plan and System continue the resource evaluation description. for Land Use Decisions) procedures and inventory methodology, (b)develop a pilot area plan,including a draft acquisition study approach,(c) review and amend the adopted use and management planning process,(d)public participation in the plan and policy update. Policy and Procedures Planning 4, Trail Use Policy&Guidelines Review District-wide Administer and coordinate consultant Administer and coordinate the contract to review and revise Trail Use consultant contract. Form a staff Policy and Guidelines as warranted, committee to provide input and based on growing experience with trail address the issue of Wilderness use planning. Policy. INTERDEPARTMENTAL SUPPORT Land Management Support 5, Monitor Development of Slobe Property Windy Hill Assist Acquisition in monitoring Assist as needed. Monitor Permit-to- development of Slobe property. Enter and other development issues (Le.,property boundary adjustments, trail alignment,access easement). g, Land Management Support District-wide Assist Operations,Acquisition,and Legal Assist as needed. Typically accounts Programs in researching and responding for approximately 50%of the to use proposals and problems, unanticipated projects over the encroachments,etc. course of the fiscal year. Resource Management Program Support 7, Resource Management Support District-wide Assist Resource Specialist in scoping and Assist as needed. planning to address resource management issues and projects. Page 1 3/18/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Project Preserve Project Description Tasks Proposed Fiscal Year 99/00 Acquisition Program Support 8. Acquisition Support District-wide Assist Acquisition as needed with Assist as needed. Typically accounts preparation of staff reports,consideration for approximately 25%of of planning issues related to acquisitions, unanticipated projects over the preparation of graphic exhibits. course of the fiscal year. Other interdepartmental Support 9 Public Affairs Support General Assist Public Affairs with events, Assist Public Affairs as needed. presentations,and general information. 10 New Grant Applications District-wide Assist Administration in the preparation of As needed,assist with new grant new grant applications. applications. Typical tasks include map preparation,scoping project, cost estimates. Could also entail research and writing grant. PLANNING TEAM DEVELOPMENT 11 Planning Team Organization General Implement staffing,structure,procedures, Continue work with consultant,E. and support for efficient service. Jarosz to clarify roles and Continue to define departmental responsibilities of team members, objectives in support of District goals. leaders and sponsors. Attend consultant training sessions to develop other skills. Finalize organizational structure. Hire and train new staff. Refine departmental goals and procedures,consistent with mission to support Work Program priorities. GENERAL ADMINISTRATION' 12 General Administration General Complete tasks and projects associated On annual basis,complete with general administration of the development of Work Program, department. budget,Action Plan,employee evaluations,and other general administrative tasks. Monitor projects. INFORMATION SYSTEMS 13 Computer Mapping System General Develop in-house capability to generate Continued implementation of site maps and regional map for reports mapping system using and presentations. Illustrator/Macintosh. Obtain other needed files from consultant for in- house use. 14 Trail Signage Assessment District-wide Evaluate trail signage program to Working with the Sign Committee, determine effectiveness, identify problem focus efforts on identifying issues areas,and devise potential solutions to relating to trail directional signing, problem areas. potential solutions. Page 2 3/18/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Project Preserve Project Description _T Tasks Proposed Fiscal Year 99/00 15 Graphic Support District-wide Graphic support for Board reports, Complete projects as needed. presentations,and exhibits;including the updates for all existing computerized files. 16 Preserve Signs District-wide Design and order new and/or Complete projects as needed. replacement signs for trails and parking areas,including projects associated with Sign Committee representation. 17 GIS Program Development District-wide Continue to participate in development of Work with Green Info Network& shared regional geographical information others to compile information to system maps&database. create(a)jurisdictional maps,(b)land owners and land holdings database, ©trails and their designations,(d) existing&proposed facilities,(e) resources. 18 GIS File Maintenance District-wide Maintain&update GIS files for general As needed. use. 19 Patrol Map Book Updates District-wide Maintain&update patrol map books for Update patrol map books based on field staff use. input from field staff,property additions. 20 District Wall Maps District-wide Using GIS technology,generate and Using GIS technology,generate and maintain District-wide wall maps for maintain District-wide wall maps for Board room,conference room,and field Board room,conference room,and offices. field offices. 21 Trailhead Signs Ravenswood Design and install new trailhead bulletin Design and install. board signs for the preserve. 22 After Hours Signs District-wide Assess problem areas based upon field Identify key problem parking areas for staff input. Coordinate with local after-hours preserve users,obtain jurisdiction to sign roadside pullouts permits,install signs. closed to night-time use. CURRENT PLANNING Site Planning 23 Soda Springs Parking/Trail Alternatives Cathedral Develop plan for implementation of EEM Contingent upon successful Oaks &HCP Grants, acquisition;study parking and trail alternatives;amend Use and Management Plan. 24 Vineyard Lease Picchetti Assist Acquisition in development of a Work with agricultural lease Ranch new vineyard lease for tenants of consultant to develop a new vineyard Picchetti Ranch. lease for tenants of Picchetti Ranch. CIP Projects Facilities 25 Sierra Azul Employee Residence Mt. Establish employee residence to serve Upon completion of study to Umunhum southern area of the District. determine location for residence, conduct necessary site planning, engineering studies to submit project for permits,submit for permits. Page 3 3/18/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Project PreserveF Tasks Proposed Project Description Fiscal Year 99/00 Proposed Parking Areas 26 Parking Lot El Corte de Design and construct a 50+vehicle Complete conceptual plans. Upon Madera parking area&restroom near Skyline approval,prepare construction Boulevard. drawings,submit for permits. Restrooms 27 Replace Chemical Recirculating Units Affected Replace chemical recirculating units at Reassess vendor selection; preserves Purisima Creek Redwoods(2),Skyline streamline purchase and installation. Ridge(2), Rancho San Antonio(1) Prioritize units for replacement: obtain permits and install pit toilets. Structures 28 Administration Office Tenant Distel Circle Administer contract for tenant Upon vacancy of office(anticipated in Improvements" improvements for portion of office August, 1999)administer contract for currently occupied by Alzheimer's Assn. tenant improvements. Trails&Roads 29 Redesign Parking Lot Drainage& District-wide Prioritize and redesign parking areas to Prioritizing parking areas with Surfacing repair major drainage problems. greatest needs(Los Trancos and Russian Ridge). Redesign and reconstruct parking areas. 30 Trail Improvements El Corte de Implement Trail Use Plan. Barricade and Implement Study Area 2 Trail Use Madera restore unauthorized routes and Plan including new construction, discontinued routes as identified in the realignments and restoration. plan. 31 Methuselah Trail&Creek Crossing El Corte de Assess storm related damage. May Evaluate consultant's Madera involve repair and/or realign route and recommendations for ultimate crossing. (Potential FEMA project) disposition of trails on the preserve, complete planning process, implement. S2 Virginia Mill Trail&Creek Crossing El Corte de Assess storm related damage. May Evaluate consultant's Madera involve repair and/or realign route and recommendations for ultimate crossing. (Potential FEMA project) disposition of trails on the preserve, complete planning process,obtain permits. 33 Road and Trail Inventory El Corte de Conduct an inventory of the roads and Work with a geologist consultant to Madera trails with attention to identifying problem complete study,implement viable areas and creating an ongoing recommendations as part of projects maintenance plan to prevent erosion. 32,33,and 34. (Relates to Trail Improvements and FEMA projects). 34 Lawrence Creek Bridge El Corte de Replacement of old bridge to improve trail Conduct planning and engineering Madera and patrol access. study to determine need for bridge. If vehicle bridge replacement is warranted,complete engineering design,submit plans for permits. 35 Upper Patrol Road Repairs La Honda Design and implement improvements to Design necessary improvements, bring patrol road to year-round standards. obtain permits. Page 4 3/18/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Project Preserve Project Description Tasks ProposedFiscal Year 99/00 36 Grabtown Gulch Bridge/Trail Purisima Remove settled Bridge. Options: Use to Based on Board's determination of replace nearby bridge on Purisima Creek repair approach,complete planning Road,or dispose. Realign Grabtown and improvements to replace or Gulch Trail to closed loop or install relocate bridge. pedestrian bridge. S7 Purisima Creek Road Purisima Either repair major damage to restore Based upon Board's determination of road width gt repair major and minor repair approach of Purisima Creek damage to maintain trail width and Road,complete planning process complete preventative measures to and implement improvements. minimize further problems. (FEMA (Assumes grading permit exemption project) from RCD). 88 Old Page Mill Trail Repairs Skyline Ridge Design and implement improvements Design improvements and obtain repair storm related damage. permits for storm related damage. Miscellaneous. 39 Norton Bench Los Trancos Construct memorial bench to Construct bench and plaque. commemorate Stan Norton's contributions to open space preservation. Page 5 3/18/99 Attachment 1 Proposed Planning Work Program for Fiscal Year 1999 / 2000 No. Project Preserve Project Description Tasks ProposedFiscal Year 99/00 Acquisition Program Support g, Acquisition Support District-wide Assist Acquisition as needed with Assist as needed. Typically accounts preparation of staff reports,consideration for approximately 25%of of planning issues related to acquisitions, unanticipated projects over the preparation of graphic exhibits. course of the fiscal year. Other Interdepartmental Support 9 Public Affairs Support General Assist Public Affairs with events, Assist Public Affairs as needed. presentations,and general information. 10 New Grant Applications District-wide Assist Administration in the preparation of As needed,assist with new grant new grant applications. applications. Typical tasks include map preparation,scoping project, cost estimates. Could also entail research and writing grant. PLANNING TEAM DEVELOPMENT 11 Planning Team Organization General Implement staffing,structure,procedures, Continue work with consultant,E. and support for efficient service. Jarosz to clarify roles and Continue to define departmental responsibilities of team members, objectives in support of District goals. leaders and sponsors. Attend consultant training sessions to develop other skills. Finalize organizational structure. Hire and train new staff. Refine departmental goals and procedures,consistent with mission to support Work Program priorities. GENERAL ADMINISTRATION,' 12 General Administration General Complete tasks and projects associated On annual basis,complete with general administration of the development of Work Program, department, budget,Action Plan,employee evaluations,and other general administrative tasks. Monitor projects. INFORMATION SYSTEM 13 Computer Mapping System General Develop in-house capability to generate Continued implementation of site maps and regional map for reports mapping system using and presentations. Illustrator/Macintosh. Obtain other needed files from consultant for in- house use. 14 Trail Signage Assessment District-wide Evaluate trail signage program to Working with the Sign Committee, determine effectiveness,identify problem focus efforts on identifying issues areas,and devise potential solutions to relating to trail directional signing, problem areas. potential solutions. Page 2 m Regional Open lace I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-99-48 Meeting 99-09 March 24, 1999 AGENDA ITEM 3 _ AGENDA ITEM Approval of Insurance Coverage for 1999-2000 Fiscal ear at a Total-Cost of$184,432 GENERAL MANAGER'S RECOMMENDATION Approve the property and general liability, auto, umbrella liabil ty, delity bond, and public entity errors and omissions insurance bid totaling $184,432 from Thoits-Flinn, Gray & Herterich Insurance Brokers based on the quotations shown on Exhibit A from Reliance, General Accident Insurance, Fireman's Fund Insurance, Chubb, and Stewart Smith West for the period of April 1, 1999, through March 31, 2000. DISCUSSION Thoits-Flinn, Gray & Herterich of Palo Alto, the District's insurance broker, has submitted the attached bid package totaling $184,432. This bid is $8,690 more than the District's 1998-1999 insurance premiums, which totaled $175,742, and represents a 4.9% increase overall. The coverage period is April 1, 1999 through March 31, 2000. The bid information is: 1. Proj,M and General Liability: Reliance has bid $131,074, an 11.5% increase over the 1998-1999 premium of$117,572. 2. A= General Accident Insurance has bid $21,454, a 9.9% decrease over the 1998- 1999 premium of$23,817. 3. Umbrella Liability: Fireman's Fund has quoted $12,500 for the District's $5 million- limit umbrella liability coverage. This represents a 16.4% decrease to the 1998-1999 premium of$14,950. 4. Fidelity Bond Coverage: Chubb's premium bid is $5,801, a one dollar increase over the 1998-1999 premium of$5,800. 5. Public Entity Errors and Omissions Coverage: Stewart Smith West's premium bid is $13,603, the same amount as the 1998-1999 premium. Prepared by: Deirdre Dolan, Administrative Services Manager Contact person: Same as above FAX: 6 i0-6 1-0485 Circle mail(tmrc sd rr openspac'e.o g4- Wet)site:wutw.ol)enstpace.org 13wal of Directors:fete Siemens,Mary C. Davey,led Cyr, Deane Little, Nonatte Hanko, Bettiy Crowder,Kenneth C. Nit/ -Genera!Manager:I_Craig Britton EXHIBIT A INSURANCE COVERAGE MIDPENINSUL A REGIONAL. OPEN SPACE DISTRICT 1999-2000 COVERAGE COMPANY BID WOTATION Package (Property and General Liability) Reliance $131,074 Auto General Accident $ 21,454 Umbrella Liability Fireman's Fund $ 129500 Fidelity Bond Chubb $ 5,801 Public Entity Errors & Omissions Stewart Smith West $ 13,603 $1849432 Re�glonal Open Space R-99-51 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-09 March 24, 1999 AGENDA ITEM 4 AGENDA ITEM Approval of Tentative Agreement to Amend the Agreement with SEW Local 715 to Provide a Three Point(3%) Salary Adjustment and Addp-Category to All Bargaining Unit Performance Evaluations, and Approval of Three oint(3%) Salary Adjustment for Office, Supervisory, and Management Staff GENERAL MANAGER'S RECOMMENDATION 1. Approve the attached Tentative Agreement with SEIU Local 715 to amend the Memorandum of Agreement to provide a three-point (3%) cost of living adjustment effective April 1, 1999, and to add a category to all bargaining unit performance evaluations. 2. Approve a three-point (3%) cost of living adjustment for office, supervisory, and management classifications effective April 1, 1999. 3. Approve the attached Position Classification and Compensation Plan, which includes a three-point (3%) salary range adjustment for all District classifications(excluding Board appointees). DISCUSSION Back rg ound At your meeting of March 26, 1997(see report R-97-49), you approved a Memorandum of Agreement with SEW Local 715 which included a 3% cost of living increase in 1997, a 1% increase in 1998, and a 2% increase in 1999, for a total salary increase of 6% over a three year period. At that time you also approved the implementation of the Public Employee's Retirement System (PERS) 2 percent at 55 retirement formula for all District staff(see report R-97-53). Your intention was to offset some of the cost of implementing the 2 percent at 55 retirement formula through reduced cost of living adjustments for all staff in 1998 and 1999. Cost of living increases for the District's office, supervisory, and management staff have paralleled those of the bargaining unit, receiving a 3% cost of living adjustment in 1997 and a 1% increase in 1998 (see reports R-97-53 and R-98-40). A 2% adjustment was anticipated in 1999, to complete the partial offset of the cost of implementing the 2 percent at 55 retirement formula. 330 Distel Circle - Los Altos, CA 94022-1404 - Phone: 650 691-1200 FAX: 650-691-0485 - E-rnail: mrosd«opetispace.org - Web site:www.openspace.org BwO of Oirectot,:Pete Siemens,Mary C. Davey, led Cyr, Deane Little, Nonette Nanko, Betsy Cro%tder,Kenneth C. Nrtz - Goner,d Nlmmget t.Craig Britton R-99-51 Page 2 Change in PERS Rate Since the District's implementation of the 2 percent at 55 retirement formula, PERS revised their actuarial assumptions, resulting in a significant decrease in the employer's contribution rate in addition to the 7% employee contribution rate which is also fully paid by the District. Prior to implementing the 2 percent at 55 formula in 1997, the District's employer contribution rate was 3.298%. In 1998, the employer contribution rate increased to 7.052%, reflecting the additional cost of the 2 percent at 55 retirement formula. In 1999, as a result of PERS' revised actuarial assumptions, the employer contribution rate will drop to 3.001%. This rate is expected to remain relatively constant over the next few years, barring any substantial variations from the actuarial assumptions relating to investment returns, inflation rate,total annual payroll, demographics, and disability retirements. Competitive Data Current competitive data shows that the District's comparable labor market agencies(all of which now have the PERS 2 percent at 55 retirement formula)gave an average cost of living adjustment of almost 3%in 1997 and 1998. The Consumer Price Index has hovered around 3% in January 1997, 1998, and 1999. Additionally, an abridged salary survey of three District positions indicated that District salaries may be beginning to fall behind the Board's objective to position the District in the middle or slightly above the middle of the comparable agencies. (A comprehensive District-wide salary and benefits survey is planned and budgeted for later this year.) Recommendations Given the significant reduction in the 1999 PERS employer contribution rate, which the anticipated 2% cost of living adjustment in 1999 was intended to partially offset, and given the current competitive salary data, I recommend a three-point (3%)cost of living adjustment for the District's office, supervisory, and management employees effective April 1, 1999. The Memorandum of Agreement with SEIU Local 715 calls for a two-point (20/0) cost of living increase effective April 1, 1999. The District has reached a tentative agreement with SEW Local 715 to amend Section 7.1 C—Compensation such that all bargaining unit positions shall receive a three (3) point cost of living adjustment effective April 1, 1999. This is fair and reasonable given the changes in the PERS employer contribution rate and the competitive data described above. In exchange for the additional one-point cost of living increase, the tentative agreement also amends Section 8.1 —Evaluations and Merit Pay to add a new category to all bargaining unit performance evaluations. A detailed description of the changes is shown in the attached Tentative Agreement Between Local 715, SEIU and Midpeninsula Regional Open Space District. Cost Implications The cost of the additional one-point(1%) cost of living increase is estimated to be a total of$32,650 for both the bargaining unit positions and the office, supervisory, and management positions. The funding for a three-point cost of living adjustment for all R-99-51 Page 3 general manager appointee positions has been included in the final budget for fiscal year 1999-2000 that will be presented to you later in tonight's meeting. Prepared by: Deirdre Dolan, Administrative Services Manager Contact person: L. Craig Britton, General Manager Sent By: LOCAL 715 SEIU; 6507233650; 18 Mar 99 P-r,3; Job 11 ; Page 212 3-17-1999 3:40PM FRD ISD 660M 10486 P' l Regional Open Space MID"NINSULA RIGIONAI,OPEN SPACE DISTRICT Twhifive Affeam" Betwom Low 715,mu and Atidpasin da ReSimal Opm Space Disuict MaRb 17, 19" ARTICU 7.-CONFEUMTON AND NZNZFM Seem 7.1-Compamadom C. Effteti"APrH It 19" MW 11111KY range for RmWn SW be fim stop number 2.0 to amp number 22 on the Duartat NINY Schodda - MW UINY rwV*f OPW Splice Teabmdt=*M be ftm SNP umbarZZ11 to OW mmaW W On*0 Distfict salmly aboduk MW SSWY swap Ear Farm Mw*wam Workm daft be from s"mmbw AN to am wx*w 2M an dw District u1my schedule. 110 UIWY VWV for Load Open SPIM Tockhmam dwH be fim"mmubw=to s" cumber UQ an the District mbry sdkedult 'U WINY=W fbr ftIPMW bloc MW-OPerators I&W be from A*number 2.9 to OW nundw 20 on the DisWat s&WY sch". All kic=bM w bm*mkn u*poudws dwa restive a emm(3 poul c0zt.*f4rjjqg 84MUnW above anvoixt s"edkdvo Ape 1, 19". ARTICLE&-KVAWAIMONS AND mxwr my 3090w&I-Geumd Evahadem ftvadum A. IFOr#0 Um of til AVOMIM Go District arm to use the mhudan&ININ dWd*pW a nwatmum bowm the parties who mabaft RmSms.Umd Opm Spow Tschmiciam, Opm SPw*Tedmicimam.EqWpumixt and Fame Mmkltaetsnam Workers calmoory wM be mdM Ift an 2- mWWAeft For LQCW 715,SEJU For Rentimand Oom Specs Dishict 330 Dlutl Circle . Lot Ahu&,CA 9402,1-Daft1*o4 9 PMnc-:650-691-1200 FAX:650-691-CARS .f.msil.mr0SdqQjmnjpaCe.wj 9 WJ*b File;www.(4wn"ce.o(9 L. Midpeninsula Regional Open Space District Position Classification and Compensation Plan Effective 04/01/99 Classification Step Range Hourly Range Monthly Range Annual Range Receptionist 203._ 228. $12.27_ $15.74 $2,127 _ $2,728 $25,524 _ $32,732 Administrative Clerk 207._ 232. $12.77_ $16.38 $2,213 _ $2,838 $26,560 _ $34,061 Farm Maintenance Worker 220._ 245. $14.53_ $18.64 $2,519 _ $3,230 $30,228 _ $38,765 Open Space Technician 220._ 245. $14.53_ $18.64 $2,519 _ $3,230 $30,228 _ $38,765 Secretary 221._ 246. $14.68_ $18.82 $2,544 _ $3,263 $30,530 _ $39,153 Lead Open Space Technician 225._ 2% $15.27_ $19.59 $2,647 _ $3,395 $31,770 _ $40,743 Public Affairs Assistant 228._ 253. $15.74- $20.18 $2,728 _ $3,498 $32,732 _ $41,977 Planning Technician 228._ 253. $15.74_ $20.18 $2,728 _ $3,498 $32,732 _ $41,977 Real Property Assistant 228._ 253. $15.74- $20.18 $2,728 _ $3,498 $32,732 _ $41,977 Office Manager/Secretary to General Manager 231._ 256. $16.21 _ $20.79 $2,810 _ $3,604 $33,724 _ $43,249 Ranger 233._ 258. $16.54_ $21.21 $2,867 _ $3,677 $34,402 _ $44,118 Volunteer Coordinator 236._ 261. $17.04_ $21.85 $2,954 _ $3,788 $35,445 _ $45,455 Docent Coordinator 236._ 261. $17.04_ $21.85 $2,954 : $3,788 $35,445 _ $45,455 Network Specialist 236._ 261. $17.04_ $21.85 $2,954 _ $3,788 $35,445 _ $45,455 Accounting Specialist 236._ 261. $17.04_ $21.85 $2,954 _ $3,788 $35,445 _ $45,455 Equipment Mechanic Operator 243._ 268. $18.27_ $23.43 $3,167 _ $4,061 $38,001 _ $48,734 Open Space Planner 1 243._ 268. $18.27_ $23.43 $3,167 _ $4,061 $38,001 _ $48,734 Administrative Assistant 249._ 274. $19.39_ $24.87 $3,362 _ $4,311 $40,339 _ $51,732 Supervising Constructer&Maintenance Ranger 250._ 275. $19.59_ $25.12 $3,395 _ $4,354 $40,743 _ $52,250 Supervising Patrol Ranger 250._ 275. $19.59_ $25.12 $3,395 _ $4,354 $40,743 _ $52,250 Land Protection Specialist 258.- 283. $21.21 _ $27.20 $3,677 _ $4,715 $44,118 _ $56,579 Administrative Analyst 258.- 283. $21.21 _ $27.20 $3,677 _ $4,715 $44,118 _ $56,579 Visitor Serves Supervisor 258.- 283. $21.21 _ $27.20 $3,677 _ $4,715 $44,118 _ $56,579 Support Services Suspervisor 258.- 283. $21.21 _ $27.20 $3,677 _ $4,715 $44,118 _ $56,579 Operations Analyst 258.- 283. $21.21 _ $27.20 $3,677 _ $4,715 $44,118 _ $56,579 Resource Management Specialist 258.- 283. $21.21 _ $27.20 $3,677 _ $4,715 $44,118 _ $56,579 Open Space Planner II 258._ 283. $21.21 _ $27.20 $3,677 _ $4,715 $44,118 _ $56,579 Area Superintendent 265._ 290. $22.74_ $29.16 $3,942 _ $5,055 $47,301 _ $60,660 Senior Acquisition Planner 268._ 293. $23.43- $30.05 $4,061 _ $5,208 $48,734 _ $62,498 Research Attorney 268.- 293. $23.43- $30.05 $4,061 _ $5,208 $48,734 _ $62,498 Real Property Representative 268.- 293. $23.43- $30.05 $4,061 _ $5,208 $48,734 _ $62,498 Senior Planner 268.- 293. $23.43- $30.05 $4,061 _ $5,208 $48,734 _ $62,498 Senior Administrative Analyst/District Clerk 268.- 293. $23.43- $30.05 $4,061 _ $5,208 $48,734 _ $62,498 Public Affairs Manager 281._ 306. $26.67_ $34.20 $4,622 _ $5,928 $55,464 _ $71,140 Administration/Human Resources Manager 281._ 306. $26.67_ $34.20 $4,622 _ $5,928 $55,464 _ $71,140 Planning Manager 288._ 313. $28.59_ $36.68 $4,955 _ $6,357 $59,465 _ $76,285 Operations Manager 288._ 313. $28.59_ $36.68 $4,955 _ $6,357 $59,465 _ $76,285 Land Acquisition Manager 288._ 313. $28.59_ $36.68 $4,955 _ $6,357 $59,465 _ $76,285 Assistant General Manager 303._ 328. $33.19_ $42.60 $5,754 _ $7,383 $69,043 _ $88,597 •'Does not include Board appointees: General Manager,Legal Counsel,Controller The salary range for Seasonal Open Space Technicians is$11.91 to$13.16 per hour with actual individual rate to be determined at time of hire. Range is 20 points below Open Space Technician range. Salary ranges determined on 40 hour per week basis. Regionalac MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-99-40 Meeting 99-09 March 24, 1999 AGENDA ITEM 5a AGENDA ITEM Approval of Fiscal Year 1999-2000 Budget Recommendations 1999 ADMINISTRATION AND BUDGET COMMITTEE'S RECOMMENDATION Approve the proposed 1999-2000 budget and recommendations described below. DISCUSSION The charge to the Committee was to review the proposed budget to determine whether it reflects a realistic view of projected income and the planned work program for the coming fiscal year,and considers the Board's approved guidelines for operating expense growth and cap on capital improvements. These guidelines, established in 1994, include a maximum 6%budget growth guideline on operating expenses such as salaries,benefits, services, supplies,and equipment, as well as a yearly cap on capital improvement projects. Certain non-routine, large-scale projects that have a cumulative expense of over$100,000 may be excluded from the guideline. The Committee met seven times with the general manager,various program managers and staff to review the proposed budget by program. The review included consideration of the Action Plan,the Planning Work Plan,the Resource Management Work Plan,the Five-Year Equipment Schedule,the Operations Program Review, and previous years'budgets and expenditures. The proposed budget for 1999-2000 totals $32,757,225, including$6,015,610 for adjusted operating expenses, $816,450 for capital projects, $20,000,000 for land purchases, $5,547,000 for debt service, and $378,165 for coastal annexation activities(which have been determined to be outside the guideline). Cost of living adjustments at the level of 3%for all staff except Board appointees (General Manager, Legal Counsel, and Controller)are also included. Capital Improvement Budget In September 1994, a$600,000 spending cap was informally adopted for Planning's capital improvement budget for public access facilities. The cap was lowered to$500,000 in 1998 when the Resource Management Program was moved from the capital improvement budget to the operating budget. This year we added a$150,000 growth cap on top of the overall CIP budget on field staff and administrative facilities. Staff used the attached Budget Guidelines for District Operating Expenses and Capital Improvements to prepare this year's capital improvement budget. The Committee is satisfied with this year's proposed$816,450 capital improvement budget. This budget, including proposed administration building and field residence facilities, is $581,710 net after grants,which 130 Distel Circle - Los Altos, CA 94022-1404 Phone: 650 691-1200 FAX:650-091-0485 - E-mail: mros(f@opeiisl)ace.org Wet)site:www.openspace.org Board of Dnector,.Pete Siemens,Mary C.Davey„led Cyr.Deane Little, Nonette Hanko,liet5� Crowder, Kenneth C.N07 *General Mans,*er;t_.Craig,[lritton R9940 Page 2 is very reasonable considering the under-run in 1998-1999. We are still under the combined$650,000 CIP budget guideline for both categories. Six Percent Budget Growth Guideline for Operating Expenses The Committee is satisfied with the application of the attached six-percent budget growth guideline for the 1999-2000 budget. The proposed operating budget is 7.4%over the 1998-1999 adopted budget.This exceeds the six percent budget growth guideline by$72,576. The Committee feels it is reasonable to exceed the guideline this year due to two factors: favorable tax revenue growth,and under-runs in District expenditures over the past few years(see attached graph). Although we are recommending exceeding the guideline this year,plus the exclusion of the coastal annexation costs,this Board policy guideline will continue to be a useful tool in tracking our budget growth to continue to focus on conserving funds for land acquisition projects. The Committee concurs in recommending the addition of six positions; including the two new Ranger positions previously approved by the Board. Controller's Rcport Controller Mike Foster met with the Committee and presented a financial review of the 1998-1999 year; a review of the 1998-1999 tax revenue versus budget,the 1999-2000 tax revenue estimate, and projections for revenue,debt service,and cash flow over the next ten years. Of particular significance are the facts that our property tax income will once again be increasing,and our statutory debt limit would allow the District to issue additional public notes in the 1999-2000 fiscal year for land purchases. Recommendations The Administration and Budget Committee recommends that the Board: 1. Approve the proposed 1999-2000 Budget. 2. Approve the attached Budget Guideline for District Operating Expenses and Capital Improvements. 3. Direct the ad hoc Board Appointee Evaluation Committee to initiate an evaluation and salary review for the General Manager, Controller,and Legal Counsel. 4. Direct the Administration and Budget Committee review the 1998-1999 actual versus projected expenditures after completion of the audit. Mid-way through the fiscal year, review the 1999-2000 budget and expenditure status, review the capital improvement budget to insure the guidelines are working adequately, and meet with the Controller for a review of the District's financial status prior to proceeding with any note issue. Prepared by: P. Siemens for the Administration and Budget Committee(Directors P. Siemens, K.Nitz and D. Little) Contact person: Same as above Attachment 2 7,000,000 OPERATING BUDGET ANALYSIS (Excluding Annexation) Difference between budget and 6% Growth Line=$72,576 ; 6,500,000 --- - --- --------- - -; Adjusted 6% Growth Line for 1998 RM Program ; 6,000,000 --------- -- ----- ------ ; 5,500,000 - ------ - --- --__ ---- --- Average Budget Growth 94/95 to 99/00 5.4% 5,000,000 - - --- ------ '-- - - - --Average Actual Growth 94/95 to 98/99 4.5% - -- '- Budget Growth 98/99 to 99/00 7.4% ; 4,500,000 —- - ---- — - Projected Budget Growth 99/00 to 00/01 4.7% ; 4,000,000 94/95 95/96 96/97 97/98 98/99 99/00 00/01 01/02 -----.6%Growth Budget Growth —t—Actual Growth Budget Guidelines for District Operating Expenses and Capital Improvements This document defines guidelines for "operating expenses" (routine expenses associated with the day- to-day operation of the District), and"capital improvements" (capital expenses relating to public access facilities, field operation facilities, and administrative facilities). Six Percent Budget Growth Guideline for Operating Expenses Operating expenses include salaries and benefits, services and supplies, and fixed assets associated with the administration of the District's five programs. Expenditures for land acquisition(including debt service), capital improvements and special projects are considered outside operating expenses. 1) This guideline is intended to cover regular operating expenses for the District's five major programs and includes periodic operating expenses such as large printing projects, election expenses, minor repairs from natural disasters,normal staff increases, and program and salary reviews. 2) Budgeted operating expenses will be tracked and, generally, should not exceed the six percent growth line, calculated from 1994 at an adjusted budget amount of$4,367,950, as shown on the attached graph. This target growth upper limit guideline can be adjusted as described in item 3 below. Each year the Administration and Budget committee should recognize that, since this is a guideline,overbudgeting or underbudgeting may occur,and an effort should be made to balance growth from one year to the next. 3) The budget growth guideline can be adjusted when it is significantly impacted by changing conditions, such as a major shift in program goals. The transfer of$92,000 in fiscal year 1998-1999 from capital improvements (outside of the guidelines)to the operations program for the initial support of the resource management program is an example of a major shift in program goals. This resulted in the only baseline adjustment since 1994. 4) Certain non-routine large scale projects that have a cumulative expense of over $100,000 may be excluded from the guideline. They may or may not result in major shifts in program goals(as described above) or staff increases. Examples include the coastal annexation process and recovery from a major natural disaster. The guideline would be adjusted if annexation of the coastline is approved and the plan is implemented. In the event a project that is excluded from the guidelines becomes routine, the guideline be should be considered for adjustment. Capital Improvements Guideline Capital improvements include field staff and administrative facilities in addition to public access facilities. A five year average should be applied to allow for a flattening of substantial fluctuations that ordinarily occur in the program. 1) Public access improvements include capital projects that enhance public access to preserves such as roads, toilets, trails,parking, signs, and historical preservation. These projects usually include planning, design and permits for construction of new facilities and major repairs to existing facilities. Demolitions which provide for public use of previously closed areas also fall into this category. Funding is limited to an average of $500,000 per year over a five year period. Grant income and donations can be used to offset expenses that exceed the limit. 2) Field staff and administrative facilities improvements include major improvements to field offices, shops and facilities, and the District administrative office.Funding is limited to an average of$150,000 per year over a five year period. 5) The Overall Guideline for Capital Improvements in both categories is $650,000 per year,based upon objective criteria. It is the responsibility of the Administration and Budget Committee to review the proposed Capital Improvement Budget and the Planning work program in order to be satisfied that the public access aspects of the guidelines are aggressively pursued by staff. However, it is recognized that fund balances between public and staff capital improvements will vary year to year. Adopted by the Board of Directors March 24, 1999 Regional Open Iace 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-99-50 Meeting 99-09 March 24, 1999 AGENDA ITEM 5b AGENDA ITEM Adoption of Budget for Fiscal Year 1999-2000 GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution approving the budget for thr3 i9 9-2000 fiscal year. DISCUSSION The proposed budget for the 1999-2000 fiscal year was presented for your review at the March 10, 1999, meeting(see report R- 99-39), This revised budget is being presented for your final consideration and adoption. The revised budget for the 1999-2000 fiscal year totals$32,757,225, and breaks down as follows: Land Purchases $20,000,000 Debt Service $ 5,547,000 Operating Expenses $ 6,015,610 Capital Improvement $ 621,450 Staff/Office Facility Improvements $ 195,000 Special Projects(Annexation) $ 378,165 The major change from the proposed budget presented to you on March 10 is an increase of$43,950 in the operating expenses. This increase is primarily due to the additional one percent cost-of-living adjustment described in report R-99-51 presented to you earlier this evening. Other changes include adjustments to seasonal open space technician salaries and workers' compensation insurance expenses that were inadvertently omitted in the initial budget preparation. As a result of this change, the proposed operating budget is 7.4%, rather than 6.6%as presented in the initial budget report,over the 1998-1999 adopted budget. Adjusted operating budgets and expenses,as compared with the six percent budget growth guideline,are shown in the following table: FY 95-96 FY 96-97 FY 97-98 FY 98-99 FY 99-00 Operating Budget >.9% >3.8% >10.3% >11% >7.4% Growth Actual&Projected >1.9% >4.1% >6.7% >11.5% >9.9% Expense Growth Over the five-year period since the implementation of the six percent budget growth guideline,growth in the operating budget has averaged 5.4% per year when compounded annually. Over the same period of time,growth in actual and projected expenses will average 4.5%, assuming there is an underexpenditure in 1999-2000 budgeted funds. The revised 1999-2000 proposed budget presented by program is found in Attachment 1. Attachment 2 shows the 1999-2000 proposed budget broken down by program and major expenditure categories. Prepared by: Peggy Coats,Administrative Analyst Contact person: L. Craig Britton, General Manager 330 Distel Circle • Los Altos, CA 94022-1404 . Phone:650-691-1200 FAX: 650-691-0485 . E-mail: mrosd@openspace.org . Web site:www.openspace.org ^ Board of Directors:Pete Siemens,Mary C. Davey,led Cyr, Deane Little, Nonette Hanko, Betsy Crowder,Kenneth C. Nitz •General Manager:L.Craig Britton Attachment 1,page 1 of 2 FISCAL YEAR 1999-2000 PROPOSED BUDGET, BY PROGRAM AREA 1. OPEN SPACE ACQUISITION AND LAND PROTECTION PROGRAM 98-99 Adopted Budget 98-99 Projected Exp. 99-00 Proposed Budget Salaries&Benefits $1.25,500 $122,325 $250,450 Services& Supplies 53,450 49,810 88,950 Fixed Assets- Operating Expenses 262,950 185,600 173,000 Enterprise Subprogram 108,300 109,200 117,950 Debt Service 6,467,500 6,469,302 5,547,000 Land 11,303,000 15,550,000 20,000,000 TOTAL $18,320,700 $22,486,237 $26,177,350 Changes from initial proposed budget: Increase of$2,400 in salaries and benefits. 2. PLANNING PROGRAM 98-99 Adopted Budget 98-99 Projected Exp. 99-00 Proposed Budget Salaries&Benefits $363,200 $331,780 $449,750 Services& Supplies 98,950 118,385 498,500 Fixed Assets- Operating Expenses 6,050 8,500 4,250 Staff Facility Improvements 140,000 18,500 135,000 Capital Improvement Projects 1 740,750 627,425 621,450 TOTAL 1 $1,348,950 $1,104,590 $1,712,500 Changes from initial proposed budget: Increase of$3,550 in salaries and benefits. 3. OPERATIONS PROGRAM 98-99 Adopted Budget 98-99 Projected Exp. 99-00 Proposed Budget Salaries&Benefits $2,111,350 $2,023,725 $2,360,250 Services& Supplies 704,950 710,900 712,900 Fixed Assets- Operating Expenses 140,800 143,400 194,700 TOTAL $2,957,100 $2,878,025 $3,267,850 Changes from initial proposed budget: Increase of$28,800 in salaries and benefits. Attachment 1,page 2 of 2 4. PUBLIC AFFAIRS PROGRAM 98-99 Adopted Budget 98-99 Projected Exp. 99-00 Proposed Budget Salaries&Benefits $314,850 $289,550 $325,325 Services& Supplies 258,275 221,845 192,000 Fixed Assets— Operating Expenses 4,000 4,000 3,000 Special Projects 11,500 TOTAL $577,125 $515,395 $531,825 Changes from initial proposed budget: Increase of$3,350 in salaries and benefits. 5. ADMINISTRATION PROGRAM 98-99 Adopted Budget 98-99 Projected Exp. 99-00 Proposed Budget Salaries& Benefits $722,550 $653,635 $692,950 Services& Supplies 316,050 273,550 296,150 Fixed Assets— Operating Expenses 8,700 15,150 13,600 Special Projects&Office Facilities 65,000 TOTAL $1,047,300 $942,335 $1,067,700 Changes from initial proposed budget: Increase of$5,850 in salaries and benefits. 'ttachment 2, page 1 of 4 17-Mar-99 MIDPENINSVLA REGIONAL OPEN SPACE DISTRICT (a) PRELIMINARY BUDGET BY PROGRAM 1999-2000 (Dollars) I -------------------------- - --------------- - --------------- - --------------- - ------------- - --------------- - --------------- I Acquisition I Planning ( Operations ( Public Affairs I Administration I TOTALS Budget Category I Program I Program I Program ( Program I Program I (All Programs) I I -------------------------- I --------------- I --------------- I --------------- I ------------- I --------------- I --------------- I REVENUES I -------------------------- I --------------- I --------------- I --------------- I ------------- I --------------- I -------------- I Tax Revenue I I I I I 13,485,000 I 13,485,000 II --------------- I --------------- I --------------- I ------------- I --------------- I --------------- i Grant Income I 1,170,000 I 188,000 I I ( I 1,358,000 II --------------- I --------------- I --------------- I ------------- I --------------- I --------------- I Interest Income ( I I I I 1,225,000 I 1,225,000 II --------------- I --------------- I --------------- I ------------- I --------------- I -------------- I Rental Income I 564,000 I I I I I 564,000 II --------------- I --------------- I -------------- I ------------- I --------------- I --------------- I Other Income I 82,000 I I I I 0 1 82,000 I -------------------------- I --------------- I --------------- I --------------- 1 ------------- I --------------- I --------------- I I I I i I I I I TOTAL INCOME I 1,816,000 I 188,000 I 0 I 0 1 14,710,000 I 16,714,000 I I I I I I I I I -------------------------- I --------------- I --------------- I --------------- I ------------- I --------------- I --------------- I I I I I I I I I INCREASE IN RESERVES ( ( I ( I I (16,043,225) I I I 1 I I I I i -------------------------- i --------------- I --------------- i --------------- i ------------- I --------------- I --------------- I ttacdTneazt 2, page 2 of 4 wzDPowINumA REGIONAL OPEN SPACE DISTRICT (b) PRELIMINARY BUDGET BY PROGRAM z000-moo (o"zz=") | -------------------------- - --------------- - -------' - -------- - ------' ' -------- ' ----'--- | | | Acquisition | Planning | Operations | Public Affairs| ^mmi" "t=*i,n | xnnALo | Budget Category | Program | »"og`=" | Program | »"g== | p"og,= | (All Programs) | | ------------- | -------- | -------' | -------' | ------- | -------- | -------- | | | | | | | | | | EXnmND,nnmx | | | | | | | | ------------- | -------' | -------' | -------' | ------' | -------' | -------- | | »ebt Service | | | | | | | | ------------- | -------' | -------' | -------- | ------' | -------- | --------------- Interest | ^.co.nu | | | | | 3.673.786 | | ------------- | -------' | -------- | -------' | ------' | -------- | --------------- Principal | 1'873.214 | | | | | z.m`.zm | | ------------- | -------- | -------' | -------' | ------' | -------' | --------------- SUBTOTAL | ,.on'mm | | | | | ,.yp.wm | | ------------- | -------' | -------' | -------- | ------' | -------- | --------------- Salaries | | | | | | | | ------------- | -------- | -------' | -------' | ------' | -------' | -------' | | ") Gen.?4gp.^npointe= | 202.250 | 354,250 | 1.840.850 | e6.775 | ,m'uw | 2.992'275 | | | -------' | -------- | -------' | ------' | -------' | -------- | | *) Salary Incentive Awards | | | | | z,'mm | o'mm | | | -------' | -------' | -------' | ------- | -------' | -------' | | ") General Manager | | | | | 104,600 | um'mm | | | -------' | -------' | -------' | ------' | -------- | -------- | | w Legal Counsel | | | | | m'om | o'mm | | | -------' | -------' | -------' | ------' | -------- | -------' | � | a) controller | | | | | s'mm | 15,000 | | ------------- | -------- | -------' | -------' | ------' | -------' | --------------- Benefits | 48.200 | vy'am | 519,400 | m'em | 116,550 | 851,750 | | ------------- | -------- | -------' | -------' | ------- | -------- | --------------- Directors, Fees | | | | | a,'mm | 30,000 | | ------------- | -------- | -------' | -------' | ------' | -------- | --------------- SUBTOTAL | 250.450 | 453'300 | 2'360'250 | 325.325 | 692.950 | 4.082.275 | � | ------------- | -------- | -------' | -------- | ------- | -------' | -------- | � ttachment 2, page 3 of 4 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (c) PRELIMINARY BUDGET BY PROGRAM 1999-2000 (Dollars) -------------------------- - --------------- - --------------- - --------------- - ------------- - --------------- - --------------- Acquisition Planning Operations Public Affairs Administration TOTALS Budget Category Program Program Program Program Program (All Programs) -------------------------- --------------- --------------- --------------- ------------- --------------- --------------- SERVICES & SUPPLIES -------------------------- --------------- --------------- --------------- ------------- --------------- --------------- Legal Services 20,000 30,000 10,000 60,000 --------------- --------------- --------------- ------------- --------------- --------------- Regular Outside services 15,000 Soo 34,200 Soo 7,000 57,200 --------------- --------------- --------------- ------------- --------------- --------------- Land Option Fees 5,000 5,000 --------------- --------------- --------------- ------------- --------------- --------------- contract services 35,500 472,500 97,300 17,000 72,800 695,100 --------------- --------------- --------------- ------------- --------------- --------------- Election/Annexation 0 0 --------------- --------------- --------------- ------------- --------------- --------------- Library and Subcriptions 300 800 700 1,100 4,400 7,300 --------------- --------------- --------------- ------------- --------------- --------------- Film & Developing 0 600 700 1,300 --------------- --------------- --------------- ------------- --------------- --------------- Rents and Leases 16,100 250 25,000 41,350 --------------- --------------- --------------- ------------- --------------- --------------- Utilities 22,950 27,600 50,950 101,500 --------------- --------------- --------------- ------------- --------------- --------------- Postage 300 200 200 27,200 13,500 41,400 --------------- --------------- --------------- ------------- --------------- --------------- Printing and Duplicating 300 4,500 6,500 1,200 15,300 27,800 --------------- --------------- --------------- ------------- --------------- --------------- insurance 25,900 106,500 29,750 162,150 --------------- --------------- --------------- ------------- --------------- --------------- Advertising 1,500 2,000 2,000 0 5,000 10,500 --------------- --------------- --------------- ------------- --------------- --------------- maps and Aerials 500 0 Soo --------------- --------------- --------------- ------------- --------------- --------------- Private Vehicle Expense 4,000 6,500 1,800 1,200 4,700 18,200 --------------- --------------- --------------- ------------- --------------- --------------- District Vehicle Expense 143,400 143,400 --------------- --------------- --------------- ------------- --------------- --------------- Business Meeting Expense 600 150 900 3,575 3,500 8,725 --------------- --------------- --------------- ------------- --------------- --------------- Personnel Development 3,800 9,150 24,000 2,950 23,400 63,300 --------------- --------------- --------------- ------------- --------------- --------------- Maint./Repair Equipment 200 18,600 Soo 19,300 --------------- --------------- --------------- ------------- --------------- --------------- Operating Expenses-Distel 0 0 --------------- --------------- --------------- ------------- --------------- --------------- computer Expenses 1,900 400 1,600 400 8,050 12,350 --------------- --------------- --------------- ------------- --------------- --------------- office Supplies/Sml Equip. 300 1,000 1,200 27S 7,200 9,975 --------------- --------------- --------------- ------------- --------------- --------------- Field Supplies/Sml Equip. 49,000 49,000 --------------- --------------- --------------- ------------- --------------- --------------- Outside Maint.Services 68,950 148,100 20,000 237,050 --------------- --------------- --------------- ------------- --------------- --------------- Property Taxes & Permits 2,500 2,500 --------------- --------------- --------------- ------------- --------------- --------------- Comm. Publications 129,425 129,425 --------------- --------------- --------------- ------------- --------------- --------------- Comm. Special Projects 6,900 6,900 --------------- --------------- --------------- ------------- --------------- --------------- volunteer Program 11,450 11,450 --------------- --------------- --------------- ------------- --------------- --------------- Miscellaneous 100 75 100 275 -------------------------- --------------- --------------- --------------- ------------- --------------- --------------- SUBTOTAL 206,900 498,500 712,900 203,500 301,150 1,922,950 -------------------------- --------------- --------------- --------------- ------------- --------------- --------------- ttachment 2, page 4 of 4 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (d) PRELIMINARY BUDGET BY PROGRAM 1999-2000 (Dollars) -------------------------- - --------------- - --------------- - --------------- - ------------- - --------------- - --------------- I Acquisition Planning operations Public Affairs Administration TOTALS Budget Category Program Program Program Program Program (All Programs) -------------------------- --------------- --------------- --------------- ------------- --------------- --------------- FIXED ASSETS -------------------------- Previous Land Commitment 603,000 603,000 --------------- --------------- --------------- ------------- --------------- --------------- New Land Purchases 19,397,000 19,397,000 --------------- --------------- --------------- ------------- --------------- --------------- Appraiser 30,000 30,000 --------------- --------------- --------------- ------------- --------------- --------------- Site Acquisition Expense 5,000 5,000 --------------- --------------- --------------- ------------- --------------- --------------- Legal Fees 100,000 100,000 --------------- --------------- --------------- ------------- --------------- --------------- Relocation Soo 500 --------------- --------------- --------------- ------------- --------------- --------------- Title Insurance 10,000 10,000 --------------- --------------- --------------- ------------- --------------- --------------- site Engineering 10,000 10,000 --------------- --------------- --------------- ------------- --------------- --------------- Site Preparation Expense 5,000 5,000 --------------- --------------- --------------- ------------- --------------- --------------- Option Fees 15,000 15,000 --------------- --------------- --------------- ------------- --------------- --------------- structures & Improvements 0 751,450 60,000 811,450 --------------- --------------- --------------- ------------- --------------- --------------- Field Equipment 69,500 69,500 --------------- --------------- --------------- ------------- --------------- --------------- Office Equipment 2,500 4,250 5,200 3,000 13,600 28,550 --------------- --------------- --------------- ------------- --------------- --------------- Vehicles 120,000 120,000 -------------------------- --------------- --------------- --------------- ------------- --------------- --------------- SUBTOTAL 20,173,000 760,700 194,700 3,000 73,600 21,205,000 -------------------------- --------------- --------------- --------------- ------------- --------------- --------------- TOTAL OF ALL EXPENDITURES 26,177,350 1,712,500 3,267,850 531,825 1,067,700 32,757,225 -------------------------- --------------- --------------- --------------- ------------- --------------- --------------- TOTAL EXPENDITURES EXCLUDING LAND AND DEBT SERVICE 630,350 1,712,500 3,267,850 531,825 1,067,700 7,210,225 -------------------------- --------------- --------------- --------------- ------------- --------------- --------------- RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING BUDGET FOR FISCAL YEAR 1999-2000 The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The budget for the Midpeninsula Regional Open Space District for the fiscal year 1999-2000 is adopted as set forth in Exhibit A. Section Two.The District's allocation of property taxes collected shall correspond to the maximum tax rate of one percent of assessed valuation for all agencies within each county. Section Three. A total tax rate of ten cents(SO.10)per$100 assessed valuation is adopted or such lesser amount as may be allowable by law. Section Four. An adjustment to the New Land Purchases budget category shall be made to reflect any difference between actual revenue and budgeted revenue. Section Five. Monies are hereby appropriated in accordance with said budget. EXHIBIT A Midpeninsula Regional Open Space District Budget for Fiscal Year 1999-2000 I. Revenues A. Tax Revenues 13,485,000 B. Grant Income 1,358,000 C. Interest Income 1,225,000 D. Rental Income 564,000 E. Other Income 82,000 TOTAL REVENUES 16,714,000 H. Increase in Reserves (16,043,225) M. Expenditures A. Debt Service 1. Interest 3,673,786 2. Principal 1,873,214 Debt Service Subtotal 5,547,000 B. Salaries l. General Manager Appointees 2,992,275 2. Salary Incentive Awards 25,000 3. General Manager 104,600 4. Legal Counsel 63,650 5. Controller 15,000 Benefits 851,750 C. Director's Fees 30,000 Salaries and Benefits Subtotal 4,082,275 D. Services and Supplies 1. Legal Services 60,000 2. Regular Outside Services 57,200 3. Land Option Fees 5,000 4. Contract Services 695,100 5. Election/Annexation 0 6. Library and Subscriptions 7,300 7. Film and Developing 1,300 8. Rents and Leases 41,350 9. Utilities 101,500 10. Postage 41,400 11. Printing and Duplicating 27,800 12. Insurance 162,150 13. Advertising 10,500 14. Maps and Aerials 500 (D. Services and Supplies, cont'd) 15. Private Vehicle Expense 18,200 16. District Vehicle Expense 143,400 17. Business Meeting Expense 8,725 18. Personnel Development 63,300 19. Maintenance/Repair of Equipment 19,300 20. Operating Expenses,Distel Circle 0 21. Computer Expenses 12,350 22. Office Supplies/Small Equipment 9,975 23. Field Supplies/Small Equipment 49,000 24. Outside Maintenance Services 237,050 25. Property Taxes and Permits 2,500 26. Communications—Publications 129,425 27. Communications—Special Projects 6,900 28. Volunteer Program 11,450 29. Miscellaneous 275 Services and Supplies Subtotal 1,922,950 F. Fixed Assets 1. Previous Land Commitment 603,000 2. New Land Purchases 19,397,000 3. Appraiser 30,000 4. Site Acquisition Expense 5,000 5. Legal fees 100,000 6. Relocation 500 7. Title Insurance 10,000 8. Site Engineering 10,000 9. Site Preparation Expense 5,000 10. Option Fees 15,000 11. Structures and Improvements 811,450 12. Field Equipment 69,500 13. Office Equipment 28,550 14. Vehicles 120,000 Fixed Assets Subtotal 21,205,000 TOTAL OF ALL EXPENDITURES 32,757,225 Regional Open S,,d ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-99-42 Meeting 99-09 March 24, 1999 AGENDA ITEM 6 AGENDA ITEM Addition of Four Administrative Office Staff Positions,and Reorganization of Administration,Planning, Operations,and Acquisition Programs GENERAL MANAGER'S RECOMMENDATIONS 1. Approve the replacement of the senior management specialist position with the senior acquisition planner position,and transfer it from the administration program to the acquisition program;approve the attached senior acquisition planner job specification and assign it a salary range of Step Number 268-293 with a corresponding monthly salary range of$4,061 to$5,208. (No change in classification or salary range.) 2. Approve the reclassification of the administrative analyst to a senior administrative analyst/district clerk; approve the attached senior administrative analyst/district clerk job specification and assign it a salary range of Step Number 268-293 with a corresponding monthly salary range of$4,061 to$5,208(Former monthly salary range of Step Number 258-283,with a corresponding monthly salary range of$3,677 to$4,715.) 3. Approve the creation and filling of the new assistant general manager position,and assign it to the operations program;approve the attached assistant general manager job specification and assign it a salary range of Step Number 303-328 with a corresponding monthly salary range of$5,754 to$7,383. (New position.) 4. Approve the creation and filling of the new land protection specialist position,assign it to the acquisition program;approve the attached land protection specialist job specification and assign it a salary range of Step Number 258-283 with a corresponding monthly salary range of$3,677 to$4,715. (New position.) 5. Approve the creation and filling of the new half-time network specialist position,and assign it to the administration program;approve the attached network specialist job specification and assign it a salary range of Step Number 236-261 with a corresponding equivalent monthly full-time salary range of $2,954 to $3,788. (New half-time position.) 6. Approve the increase of the existing planning secretary position from half-time to full-time,and authorize filling the position. (Additional half-time position.) 7. Approve the addition and filling of a second planner H position. (New position.) 8. Authorize the filling of the vacant planning manager job position. (Current vacant position.) 330 Distel Circle - Los Altos, CA 94022-1404 Phone:050 091-1200 FAX: 650-691-0485 a E-mail: mrosdeeopenspace.org Web site:www.openspace.org Bo,ird of OirectorY Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Bet,y Crowder Kenneth C.Nitz - General Almws;er:E.Crain Britton 9. Approve revisions to the administrative services manager position,per the attached administration/human resources manager job specification. (Revision to existing position;no change in classification or salary range.) 10. Approve revisions to the operations manager position,per the attached operations manager job specification, and authorize filling the position. (Revision to existing position;no change in classification or salary range.) DISCUSSION At your meeting of March 10, 1999,you reviewed the initial presentation of the Budget for Fiscal Year 1999- 2000(see report R-99-39),which included the following proposed staffing changes(see attached organizational chart): Creation of New Positions: 1. Land protection specialist(Acquisition Program) 2. Network specialist,half-time(Administration Program) 3. Assistant general manager(Operations Program) Revisions to Existing Positions: 1. Reclassify a senior management specialist to a senior acquisition planner 2. Reclassify and upgrade an administrative analyst to a senior administrative analyst/district clerk Increase in Existing Positions 1. Increase the planning secretary position from half-time to full-time 2. Add a second planner II position With the approval of these proposed changes,minor modifications to the responsibilities of the administrative services manager and operations manager job specifications will also be necessary. You also reviewed the proposed transition of the planning program from a team configuration to a traditional hierarchical structure,including appointing R Anderson to the planning manager position and making M.de Beauvieres' current acting senior planner assignment permanent. The planning manager position is included in the Position Classification and Compensation Plan at a salary range of Step Number 288-313,with a corresponding monthly salary range of$4,955 to$6,357. With the filling of the planning manager position,the second planner H,and the full-time planning secretary,the planning program structure will consist of one manager,one senior planner,two planner II's,one planner I,two planning technicians,and one full-time planning secretary. The total proposed increase in positions is equivalent to six full-time positions:five full-time and two half-time (including the two new Ranger positions previously approved by the Board.) Prepared by: Peggy Coats,Administrative Analyst Contact person: L. Craig Britton,General Manager PROPOSED ORGANIZATIONAL CHART Board of Directors Controller Legal Counsel Research Attorney General Manager Public Affairs Manager AdministrationMuman Resources Manager Assistant General Manager Acquisition&Land Protection Program Public Affairs Assistant Operations Analyst Resource Management Specialist Senior Administrative Analyst/District Clerk Senior Acquisition Planner Visitor Services Supervisor Planning Manager Operations Manager Network Specialist Land Protection Specialist Support Services Supervise Docent Coordinator Office Manager/Secretary to GM Senior Planner Real Property Representative Volunteer Coordinator Receptionist Operations Secretary Real Property Specialist Planner II Secretary Planning Tech Area Super.,Skyline Area Super.,Foothills Accounting Specialist Planning Secretary Supv.Patrol Ranger i Supv.Patrol Ranger Planner 11 Planner I Rangers Rangers Planning Tech Supv.C&M Ranger Supv.C&M Ranger Lead OST,OST,EMO Lead OST,OST,EMO Job Description MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SENIOR ACQUISITION PLANNER To assist the Open Space Acquisition Program in a variety of activities including overseeing and implementing the District's Land Protection Program including, conducting comprehensive land acquisition planning activities, policy development, grant preparation, environmental review of local and private land development projects and resolution of encroachment and easement issues, and to serve as liaison with other departments, outside agencies and the general public. Supervision 2 Receives general direction from the Land Acquisition Manager, or the General Received and Manager in the absence of the Land Acquisition Manager. Exercised a Exercises direct supervision over professional, technical, and clerical staff. Examples of E Works closely with Real Property Representative on acquisition and land protection Important program. Responsibilities ■ Conducts comprehensive open space acquisition planning studies and maintains land acquisition priorities. ■ Prepares, reviews, and revises District policies and procedures relating to the acquisition and land protection programs. Works with other agencies, land trusts and organization in promoting acquisition and management projects of mutual interest. ■ Participates in land negotiations and development of acquisition strategies and terms with Land Acquisition and Legal staff. ■ Prepares reports and documents relating to obtaining or exchanging interests in District lands, including land acquisition reports. ■ Maintains communication with Planning and Operations staff to facilitate their role in planning and managing newly acquired open space lands. • Coordinates and prepares acquisition grants and participates in planning grants combining acquisition and development elements. • Oversees program to monitor and respond to land use planning activities on key open space lands and lands surrounding District preserves ■ Oversees program to monitor and resolve conflicts of interest arising from easement and encroachment issues on District lands. • Participates in development and review of a variety of District-wide policy and planning activities and special projects as necessary. ■ Serves on a variety of interagency and organizational committees to enhance District relationships and promote cooperative projects. ■ Coordinates and reviews California Environmental Quality Act compliance on acquisition and land protection projects. AL Prepares and monitors Land Protection Program budget and assists acquisition in preparation of overall program budget. ■ Performs related duties and responsibilities as required. Requires E Principles of project management and policy development Knowledge of: a Principles and practices of land resource management, and environmental planning. = Principles of forestry, wildlife preservation, and conservation. District lands and surrounding private and public properties. ■ Planning principles related to general acquisition, eminent domain, and public necessity. ■ Legal documents and land descriptions, including easements, licenses, and agreements. • Grant application and administrative procedures. ■ Computer applications for preparation of research, analysis and documentation. ■ Principles of research and statistics pertaining to analysis of data. ■ Pertinent Federal, State, and local laws and ordinances related to land use, planning, zoning, and environmental protection. Requires a Coordinate, plan, and prepare open space policies, plans, and procedures. Ability to: 5 Understand and interpret various title reports, boundary descriptions, deed restrictions, and legal issues. ■ Develop land use policies in accordance with District regulations. ■ Review proposed projects which may impact District lands and make detailed recommendations for appropriate response. ■ Negotiate sensitive land use issues with property owners and governmental representatives ■ Research and analyze data pertaining to a variety of open space planning matters and develop effective courses of action. ■ Effectively represent the District on a variety of matters with other staff and public/private agencies. ■ Work independently. ■ Communicate clearly and concisely, both orally and in writing. Maintain effective relationships with co-workers. • Establish and maintain effective working relationships with those contacted in the course of work, including consultants, contractors, public officials, and the general public. Experience and Any combination of experience and training that would likely provide the required Training knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities Guidelines would be: Experience: Four years of increasingly responsible planning or management experience in parks, open space, or related field, including at least one year of supervisory and administrative responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in urban or regional planning, environmental design, landscape architecture, architecture, natural resource management, or a related field. Licenses or 0 Possession of, or ability to obtain, a valid driver's license. Certificates 0 Professional licensure in landscape architecture or a related field is highly desirable. Working 0 Primary work in District administrative offices in group working environment. Conditions 0 Visit, inspect, and collect data in open space areas. ■ Work alone in wildland areas; traverse rough, difficult terrain. This is an exempt position. Approved by the Board of Directors: Job Description MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SENIOR ADMINISTRATIVE ANALYST/ DISTRICT CLERK Performs a variety of professional, technical, and analytical work involved in the implementation of the District's administrative program including planning and managing the District's computer resources; preparing and monitoring complex budgets; overseeing contract administration; and serving as District Clerk. Supervision N Receives general direction from the Administrative Services Manager Received and a Exercises direct supervision over technical personnel Exercised Examples of a Participates in the operations and activities of the administration program; assists Important in recommending improvements and modifications; prepares various reports on Responsibilities operations and activities. ■ Prepares and processes Board of Directors' agendas and packet materials; processes various District documents, ordinances, and resolutions; maintains official District records; coordinates District elections; responds to inquiries from the public. ■ Oversees and manages District's computer system; assesses staff needs and prepares plans to meet growing demands for new technology; coordinates and conducts in-house computer training for staff. i Participates in the development and administration of the program budget and the overall District budget; compiles budget reports; forecasts additional funds needed for staffing, equipment, materials, and supplies; recommends adjustments as necessary. ■ Participates in a variety of studies; collects, monitors, and analyzes data; provides management level analysis of issues and actions relative to assigned responsibilities. ■ Interprets administration program policies and procedures. ■ Works with the General Manager and various departments on special projects or studies as assigned. ■ Oversees contract administration for various program areas District-wide ■ Prepares and/or edits technical reports, memos, correspondence, manuals, and other documents; maintains compliance with pertinent Federal, State, and local laws, regulations, and ordinances. ■ May participate in the administration of the District's human resources program. ■ Performs related duties and responsibilities as required. Requires Organizational and management practices as applied to the analysis and Knowledge of: evaluation of programs, policies, and operational needs. ■ Advanced principles and practices of budget preparation and administration. ■ Principles and practices of finance, accounting, and purchasing. ■ Research and reporting methods, techniques, and procedures. Principles of project management, policy development, and public administration. ■ Principles and practices of contract administration. ■ Principles of computer system management, and computer applications. Requires ■ Analyze, interpret, summarize, and present administrative and technical Ability to: information and data in an effective manner. ■ Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals ■ Prepare and administer large and complex budgets. ■ Effectively represent the District on a variety of matters with other staff and public/private agencies. ■ Work independently. ■ Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective relationships with co-workers, and with those contacted in the course of work, public officials, and the general public. Experience and Any combination of experience and training that would likely provide the required Training knowledge and abilities is qualifying. A typical way to obtain the knowledge and Guidelines abilities would be: Experience: Four years of increasingly responsible professional level administrative experience involving computer systems, contract and budget administration, and other administrative programs, preferably in a public agency. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in business administration, public administration, or a related field. Licenses or Certification as a Notary Public Certificates This is an exempt position. Approved by the Board of Directors: Job Description MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ASSISTANT GENERAL MANAGER To assist the General Manager in planning, directing, managing, and reviewing the activities and operations of the District, including but not limited to primary responsibility for the management and coordination of the Operations and Planning program areas; to provide highly responsible and complex administrative support to the General Manager and the Board of Directors, and to act as General Manager in his/her absence. Supervision 8 Receives general direction from the General Manager Received and ■ Exercises direct supervision over management, professional, and technical staff Exercised Examples of 0 Directs and manages the development and implementation of goals, objectives, Important policies, and priorities for the Operations, Resource Management, and Planning Responsibilities program areas. ■ Oversees use of District lands for special purposes and events, including assigned activities with other divisions, outside agencies, and the general public. ■ Oversees all open space planning services and activities, including resource management planning, and site development. ■ Participates in the negotiation and implementation of union contracts, analysis of union proposals, development of appropriate recommendations and investigation of grievances and related personnel problems. ■ Oversees and participates in the development of the Planning and Operations budgets and work plans, including directing the forecast of funds needed for staffing, equipment, materials and supplies; approving expenditures, and implementing mid- year adjustments. ■ Prepares, reviews, and revises District policies as necessary. ■ Serves on a variety of interagency and organizational task forces, committees, and boards to enhance District/community relationships and promote cooperative activities; in support of the General Manager, serves as liaison with other public agencies and organizations. ■ Works with the General Manager and various departments on special projects or studies as assigned. ■ Assumes full management responsibility for District services and activities in the absence of the General Manager ■ Performs related duties and responsibilities as required. Requires a Modern and complex principles and practices of public administration and Knowledge of: organization. ■ Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs. ■ Principles and practices of budget preparation and administration. • Principles of personnel management, including supervision, training, and performance evaluation. ■ Operational characteristics, services, and activities of open space management, construction, maintenance, law enforcement, and land use planning programs. ■ Modern principles and practices of labor relations and union contract negotiations. • Pertinent Federal, State, and local laws, codes and regulations related to open space operations, land use, and acquisition. ■ Principles and practices of project management, policy development, and public planning. Requires N Provide effective leadership, and effectively administer a variety of District-wide Ability to: programs and administrative activities. ■ Prepare and administer large and complex budgets. ■ Recommend and implement goals, objectives, and practices for providing effective and efficient land use planning and acquisition services. ■ Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. ■ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ■ Establish and maintain effective working relationships with those contacted in the course of work, including consultants, contractors, public officials, and the general public. ■ Communicate clearly and concisely, both orally and in writing. Experience and Any combination of experience and training that would likely provide the required Training knowledge and abilities is qualifying. A typical way to obtain the knowledge and Guidelines abilities would be: Experience: Five years of increasingly responsible managerial and administrative experience, supplemented by four years of increasingly responsible experience in the protection, operation, planning, or maintenance of a park, forest, or public recreation area. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in business administration, public administration, or a related field. A Master's degree is highly desirable. This is an exempt position Approved by the Board of Directors: Job Description MIDPENINSULA REGIONAL OPEN SPACE DISTRICT LAND PROTECTION SPECIALIST Under direction, assists with the Open Space Acquisition Program including resolution of encroachment and easement issues, conducting land acquisition planning activities, and environmental review of local and private land development projects. Supervision a Receives general direction from the Senior Acquisition Planner Received and Exercised Examples of • Resolves conflicts of interest arising from easement and encroachment issues to Important protect District property using a variety of techniques. Responsibilities N Provides site specific information to assist Land Acquisition and Legal staff in negotiations to resolve easement and encroachment issues. Works with Planning and Operation staff to achieve early identification of easement and encroachment problems. Assists in administering the District's volunteer conservation easement monitoring program. • Assists in monitoring and responding to land use planning activities on key open space lands including those surrounding District preserves. ■ Assists in perfecting title on District lands through the orderly, prioritized disposition of title and legal encumbrances where appropriate. ■ Reviews deeds, preliminary title reports, title policies, contracts, agreements, letters, licenses, and other legal documents. ■ assists in performing due diligence for pending acquisition progjects. • Assists in the preparation of licenses, easements, permits, leases and other similar documents relative to real property interests. ■ Assists and prepares reports to the Board of Directors to obtain approvals for acquiring or exchanging interest in District lands. ■ Participates in a variety of land acquisition and planning activities and special projects as necessary. ■ Reviews and prepares California Environmental Quality Act compliance documents for acquisition and land protection projects. ■ Initiates and maintains contacts with landowners, code enforcement officers, zoning and planning officials, and other regulatory agency staff. ■ May negotiate for the purchase of easements and fee title to open space lands, as assigned • Performs related duties and responsibilities as required. Requires 0 Legal documents and land descriptions, including easements, licenses, and Knowledge of: agreements. • General knowledge of real estate practices and transactions, and the Subdivision Map Act ■ Techniques for researching code information and property information. ■ Effective public and community relations techniques. ■ Pertinent Federal, State, and local laws and ordinances related to land use, planning, zoning, and environmental protection. 0 Negotiation and problem-solving techniques and methods. Requires 2 Read and understand legal descriptions and interpret topographic maps Ability to: • Maintain harmonious working relationships with staff, outside agencies, and the public. ■ Communicate clearly and concisely, both orally and in writing. • Make decisions regarding effective deployment of resources and prioritization of complaints. ■ Serve as liaison with planners, field staff, inspectors, law enforcement officials, fire protection officials, and attorneys ■ Gather and analyze data for the purpose of preparing accurate and concise written and statistical reports. • Explain complex codes, policies, and procedures to developers, contractors, builders, property owners and the public ■ Resolve conflict ■ Maintain accurate records and files ■ Make inspections of properties to assess violations and permit requirements • Use initiative and independent judgment within established procedural guidelines Experience and Any combination of experience and training that would likely provide the required Training knowledge and abilities is qualifying. A typical way to obtain the knowledge and Guidelines abilities would be: Experience: Two years of experience in a position involving pubic contact which also included responsibility for interpreting planning and environmental regulatory information, and/or experience in the real estate profession, specifically in real estate law, escrow, title insurance, finance or procurement. Training: Equivalent to Bachelors degree from an accredited college or university with major course work in business administration, urban or regional planning, resource management or related field. Licenses or • Possession of, or ability to obtain, a valid driver's license. Certificates Working E Work in District administrative offices in group working environment Conditions a Visit, inspect, and collect data in open space areas. ■ Work alone in wildland areas; traverse rough, difficult terrain. This is an exempt position. Approved by the Board of Directors: Job Description MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADMINISTRATION/HUMAN RESOURCES ADMINISTRATIVE SERVICES MANAGER Plans, organizes, directs, manages, and reviews the administrative activities and operations of the District including human resources, accounting, risk management, purchasing, and related services; coordinates assigned activities with other District departments, outside agencies, and the general public; provides highly responsible and complex staff assistance and administrative support to the General Manager and Board of Directors. . Supervision 0 Receives general direction from the General Manager Received and ■ Exercises direct supervision over professional, technical, and clerical personnel Exercised Examples of 0 Provides highly responsible administrative staff assistance to the General Manager; conducts Important specific and comprehensive analyses of a wide range of policies involving the District's Responsibilities organization, procedures, and services. • Participates in developing, planning, and implementing goals and objectives for the District; conducts studies of organizational issues; prepares recommendations on results; recommends and administers changes relating to organizational structure, policy, and procedures. • Plates iH Provides oversight for the development and administration of the department budget and the overall District budget including providing salary/benefit information, forecasting additional funding required for administrative programs, recommending adjustments as necessary, and approving and monitoring expenditures. ■ Oversees the operations and activities of the human resources section and act as the District's Personnel Officer; develops, implements, and maintains personnel policies and procedures for the District; participates in labor negotiations; responds to grievances and disciplinary actions; coordinates and oversees the recruitment and selection process; monitors performance evaluations; conducts employee orientation and exit interviews. ■ Oversees all general office functions, including project coordination between and amongst departments; provides assistance to the General Manager on special projects as necessary; coordinates operational needs including staffing, equipment, office maintenance, equipment maintenance, security, and space allocation. • Oversees accounting functions; reviews and approves claims and expenditures; reviews timecards; signs payroll and payment checks; verifies wire transfers; provides information to auditors as requested. ■ Participates on the management team; pFepaFes ageRdas f19F FAaHagemeHt team ffleetiRgs,. implements organizational improvement programs. ■ Oversees the District's general and worker's compensation insurance programs; reviews and monitors claims; solicits coverage. ■ Serves as Acting District Clerk in the absence of the District Clerk. ■ Attends and participates in professional group meetings, committees and commissions; stays abreast of new trends and innovations in the field of public administration. ■ Performs related duties and responsibilities as required. Requires ■ Operational characteristics, services and activities of an administrative services program Knowledge of: ■ Modern and highly complex principles and practices of public administration ■ Organizational and management practices as applied to the analysis and evaluation of programs, policies, and organizational needs. ■ weed Principles and practices of budget preparation and administration, finance, accounting, and purchasing ■ Research and reporting methods, techniques and procedures. ■ Principles and practices of personnel management, employee relations, and staff development ■ Principles and practices of risk management ■ Principles of project management,policy development, and public administration. ■ Principles of supervision, training, and performance evaluation. Requires a Effectively administer a variety of District-wide programs and administrative activities. Ability to: 0 Interpret and apply District policies, procedures, and regulations. ■ Analyze, interpret, summarize and present administrative data in an effective manner. ■ Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. ■ Evaluate and develop improvements in operations, procedures, policies, or methods. ■ Provide administrative and professional direction for administrative activities. ■ Select, supervise,train, evaluate, and coordinate the work of administrative and clerical staff. ■ Assist in developing, administering, coordinating, and monitoring pregFaFA large and complex budgets ■ Prepare clear and concise reports and develop appropriate recommendations. ■ Communicate clearly and concisely, both orally and in writing. ■ Establish and maintain cooperative working relationships with those contacted in the course of work, including government officials, community groups, the general public, and media representatives. Experience Any combination of experience and training that would likely provide the required knowledge and Training and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Guidelines Experience: Five years of increasingly responsible professional level management experience involving accounting, personnel, risk management, and other administrative programs, preferably in a public agency. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in business administration, public administration, or a related field. License or ■ Certificate This is an exempt position Approved by the Board of Directors: October 14, 1992 Revised: Job Description MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OPERATIONS MANAGER To manage, plan and coordinate all peace officer, construction, and maintenance activities and operations for the District's open space areas; to maHage wid eeeFdiHate the deeeRt and k,eluRteeF PF8gFaFfl5; to coordinate and facilitate the use of District lands for special purposes and events; and to coordinate assigned activities with other divisions, outside agencies and the general public. Supervision t Receives administrative direction from the Assistant General Manager/Land AequisitieH Received and ManageF. Exercised NExercises direct supervision over supervisory, professional, technical and clerical staff. Examples of a Coordinate the organization, staffing, and operational activities for field operations and the Important ,,oluAteeF PFE)gfaffl including directing the development, maintenance;seew+ty-patro/, and Responsibilities use of District lands; coordinate and provide staff for special events. ■ Develop and implement policies and procedures for field operations activities including law enforcement guidelines, safety manuals, visitor and site safety guidelines, and special uses; identify resource needs; recommend and implement policies and procedures. ■ Assist in the negotiation and implementation of union contracts; chair meeting and conference sessions. analyze union proposals and make appropriate recommendations; assist labor relations officer as necessary; investigate grievances and related personnel problems. ■ Select, train, motivate and evaluate field operations personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures; determine future staffing needs. • Direct, coordinate and review the work plan for operations staff; meet with staff to identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures. • Identify opportunities for improving business methods and procedures; review with appropriate management staff; implement improvements • Provide leadership to field supervisors; maintain a cohesive team environment to insure courtesy in supervision. • Participate in the development and administration of the#+eld-operations and elunteeF program budgets; forecast additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; recommend adjustments as necessary. ■ Serve as District liaison with individual or group representatives regarding the use of District lands for special events; ensure compliance with District regulations and management plans. ■ Coordinate mutual aid agreements and radio communications with other outside agencies and organizations; interact with other department managers to provide for organizational efficiency; prepare and present staff reports and other necessary correspondence. ■ Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of land development, maintenance, and patrol. • Maintain effective press and media relations; respond to phone calls from the public regarding management practices and other departmental procedures; work with preserve users and special interest groups; make public presentations as necessary. Serve as chief law enforcement officer for District. • Participate as a member of the management team. 0 Perform related duties and responsibilities as required. Requires • Operational characteristics, services and activities of parks and open space maintenance, Knowledge of: construction, and security. • Organizational and management practices as applied to open space construction, maintenance, and law enforcement operations. ■ Modern and complex principles and practices of public land management, operations, and protection. • Principles and practices of park law enforcement and fire protection program administration. ■ Principles of project management, policy development, and public planning. • Advanced principles and practices of budget preparation and administration. ■ Principles of supervision, training and performance evaluation. ■ Modern principles and practices of labor relations and union contract negotiations. ■ Pertinent Federal, State, and local laws, codes and regulations related to open space operations. Requires ■ Manage, direct, and coordinate the work of supervisory, professional, and technical Ability to: personnel. ■ Provide administrative and professional leadership and direction for the operations Department. ■ Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. ■ Research, analyze, and evaluate new service delivery methods, procedures and techniques. ■ Respond to requests and inquiries from the general public. ■ Select, supervise, train, and evaluate staff. ■ Analyze department needs and develop recommendations accordingly. ■ Interpret and explain departmental policies and procedures. ■ Prepare and administer large and complex budgets. ■ Communicate clearly and concisely, both orally and in writing. ■ Recommend and implement goals, objectives, and practices for providing open space operations services ■ Establish and maintain effective working relationships with those contacted in the course of work including a variety of media and press contacts, government agencies, community groups, and the general public. Experience and Any combination of experience and training that would likely provide the required knowledge Training and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Guidelines Experience: Five years of increasingly responsible experience in the protection, operation, or maintenance of a park, forest, or public recreation area supplemented by two years of supervisory or management responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in park management, natural resource management, forestry, or a related field. Licenses or • Possession of, or ability to obtain, a valid driver's license. Certificates 0 Possession of, or ability to obtain, a valid CPR Certificate. ■ Possession of, or ability to meet the certification requirements of California section 832 for appointment as peace officer This is an exempt position. Approved by the Board of Directors: October 14, 1992 Revised: Job Description MIDPENINSULA REGIONAL OPEN SPACE DISTRICT NETWORK SPECIALIST Under direction, performs a variety of technical and resource services in the installation, operation, repair and diagnosis of computer networks; installs a variety of software packages in various configurations, and provides user support assistance. Supervision 0 Receives general direction from the Senior Administrative Analyst Received and Exercised Examples of N Provides technical expertise to staff regarding District's computer system Important a Provides user support for software applications Responsibilities n Assists in the evaluation and development of network programs, systems, and workstation environments ■ Assists in maintaining network operations, including problem solving and repair ■ Assists in the evaluation of hardware and software requirements ■ Modifies and upgrades existing applications ■ Assists in developing network documentation and procedures ■ Assists in the testing and maintenance of electronic communication systems, including telephony applications ■ Performs related duties and responsibilities as required. Requires a Principles and practices of network system design, installation and maintenance Knowledge of: a Principles and practices of computers, operating systems, and related equipment and applications ■ Principles of research and statistics pertaining to analysis of data Requires Evaluate hardware and software requirements Ability to: Implement hardware and software changes and enhancements ■ Communicate effectively orally and in writing ■ Maintain effective relationships with co-workers Experience and Any combination of experience and training that would likely provide the required Training knowledge and abilities is qualifying.A typical way to obtain the knowledge and abilities Guidelines would be: Experience: Two years hardware and software experience in a network environment. Experience with LANtastic and Windows 95/NT is desirable. Training: Equivalent to two years college level course work in computer technology, computer sciences, or a closely related field. This is a non-exempt position Approved by the Board of Directors: Regional Open S,ace R-99-44 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-09 March 24, 1999 AGENDA ITEM 7 AGENDA ITEM Proposed Addition of Peninsula Open Space Trust Property and San Mateo County Tax- Defaulted Property to Purisima Creek Redwoods Open Space Preserve GENERAL MANAGER'S RECOMMENDATIONS � 1. Determine that the recommended actions as set out in this report are categorically exempt from the California Environmental Quality Act. 2. Adopt the attached resolution accepting the gift of Peninsula Open Space Trust property. 3. Determine that the purchase of the San Mateo County Tax-Defaulted Property is in accordance with District Resolution 91-28, dated June 26, 1991. 4. Tentatively adopt the Preliminary Use and Management Plan recommendations contained in this report, including naming the properties as additions to Purisima Creek Redwoods Open Space Preserve. 5. Indicate your intention to dedicate the parcels lying westerly of designated preserve boundary as public open space, as further explained in this report. 6. Indicate your intention to withhold from dedication the parcels lying easterly of the designated preserve boundary as public open space, as further explained in this report. DISCUSSION (see attached man) At your September 12, 1990, meeting you adopted Resolution 90-42, accepting a gift of thirteen parcels (27 lots) in the Redwood Park subdivision from Peninsula Open Space Trust (POST) for inclusion in Purisima Creek Redwoods Open Space Preserve. At your January 27, 1993, meeting you adopted Resolution 93-02, accepting a gift from POST of nine parcels (16 lots). At your October 25, 1995, meeting you adopted Resolution 95-38, accepting a gift from POST of four additional parcels (12 lots), and at your February 11, 1998, meeting you adopted Resolution 98-07, accepting a gift from POST of twelve additional parcels (22 lots) in the same subdivision. These gifts are a part of POST's ongoing program of soliciting gift parcels in Redwood Park on the District's behalf. The current transactions include six additional parcels (13 lots) and the remaining half-interest in one parcel (2 lots). This represents the fifth group of properties 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485 . E-mail:mrosd@openspace.org . Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton R-99-44 Page 2 to be donated to the District as part of this program, which totals 44 parcels (90 lots). The District already owns a half-interest in one of these parcels (2 lots), and the donation represents a gift of the remaining half-interest. The POST gift parcels contain approximately .775 acres in total area. In October 1998, the District acquired an additional two parcels (8 lots) from San Mateo County through a Chapter 8 Sale of Tax-Defaulted Property. These properties were purchased under the General Manager's authority to acquire low-value (in this case $2,700) fee interests in real property in accordance with District Resolution 91-28, which reads in part as follows: "The General Manager is hereby authorized to approve the acquisition of low- value fee interests of real property and accept on behalf of the Midpeninsula Regional Open Space District deeds or grants conveying any fee title interest to the District for public purposes and to execute a Certificate of Acceptance as evidence thereof as required by law... " A Chapter 8 Sale allows qualified public agencies to acquire tax-defaulted properties at the minimum bid amount set by the County tax collector, without the necessity of a public auction. These tax properties add to and help round out the District land ownership pattern in the Redwood Park Subdivision. The tax-defaulted parcels contain approximately .725 acres and when combined with the POST gift parcels, totals 1.5 acres. The addition of these parcels will bring District ownership in the "paper" Redwood Park Subdivision up to 109.28 acres (1,543 lots). The District currently owns approximately 107.78 acres (over 1,522 lots) of the 200-acre subdivision tract; the remaining portions of the subdivision are privately owned. Most of the privately owned lots are undeveloped, and most of the District-owned lots were received from San Mateo County. The developed area of the subdivision occurs easterly of the dedication line, that being the reasoning for the demarcation in the first place. Accordingly, San Mateo County had designated a "park" boundary isolating the westerly undeveloped 135-acre area from the easterly developed 60-acre area. This arbitrary boundary line was adopted as the District's demarcation between dedicated and undedicated land, in accordance with our agreement with the County. The POST gift parcels include four parcels in the designated dedication area totaling .545 acres, and two parcels in the undedicated area totaling .23 acres. The Tax-Defaulted Property includes one parcel totaling .72 acres in the designated dedication area, and one parcel totaling .07 acres in the developed area. Therefore, the recommendation is to indicate your intention to dedicate five parcels (1.2 acres) as public open space, and withhold from dedication three parcels (.30 acres). USE AND MANAGEMENT PLAN Planning Considerations These properties are located in an unincorporated area of San Mateo County, within existing District boundaries. All of these lots are part of the Redwood Park Subdivision, generally R-99-44 Page 3 located within the Kings Mountain area of the Santa Cruz Mountains. The primary access is off Skyline Boulevard to the west, connecting with Ridge Road along the southerly boundary of this "paper" subdivision. All of these parcels adjoin, or are surrounded by, existing District lands. The parcels received a low to medium rating for suitability as open space in the District's master plan. Preliminary Use and Management Plan Recommendations Dedication: Indicate your intention to dedicate those parcels located within the designated dedication area as public open space. Withhold from dedication those parcels located outside the designated dedication area. Name: Name the property as an addition to the Purisima Creek Redwoods Open Space Preserve. Signs: Install preserve boundary signs where appropriate. Public Safety Review: There are no known hazards. Site Emphasis Designation: Conservation Management Unit (CMU); limited public access at this time. CAA Determination It has been concluded that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Article 19, Sections 15316, 15317, 15325, and 15061 as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition qualifies under all three sections. The actions proposed in the Preliminary Use and Management Plan are also exempt under section 15061, as there is no possibility the actions may have a significant effect on the environment. R-99-44 Page 4 Terms Peninsula Open Space Trust (POST) received these parcels as gifts, and in turn, is proposing to give them to the District. The purchase price of the San Mateo tax-defaulted properties was $2,700. Since no title insurance has been obtained for past transactions in this area, any title work should be delayed until all, or nearly all, of the lots in the designated area are acquired by the District. BUDGET CONSIDERATIONS 1998-1999 Budget for Land Acquisition New Land Budgeted for Acquisition $11,303,000 1998-99 Note Issue 21,500,000 New Land Purchased this year (14,953,250) San Mateo Tax Parcels (Redwood Park) (2,700) San Mateo Tax Parcel (Tunitas Creek) Proposed later on this Agenda (3,750) Acquisition Budget Remaining $17,843.300 Controller M. Foster was consulted on these proposed acquisitions, and has indicated that, considering cash flow and account balances, funds are available for this property purchase. Prepared by: Michael C. Williams, Real Property Representative Lisa Zadek, Real Property Assistant Contact person: Michael C. Williams, Real Property Representative RESOLUTION NO.- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ACCEPTING GIFT' OF REAL PROPERTY AND AUTHORIZING EXECUTION OF CERTIFICATE OF ACCEPTANCE WITH RESPECT THERETO (PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE - LANDS OF PENINSULA OPEN SPACE TRUST) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept, with gratitude, the gift of the real property described in Exhibit A, affixed hereto and by this reference made a part hereof, and to be conveyed by Gift Deed from Peninsula Open Space Trust, a California Public Benefit Corporation. Section Two. The President of the Board or other appropriate officer is authorized to execute a Certificate of Acceptance for said Gift Deed conveying title to the property being donated to the District. Section Th . The General Manager of the District shall cause to be given appropriate notice to the donors of the acceptance of this gift. The General Manager is further authorized to execute any and all other documents necessary to the closing of this transaction. . f �■ r ■ �� 71 � � � I\� � ■ :1 7■III■■■1� ■�� I I■ ■ 11 I _ JII. mom ■I ■ ■ 1 I� ■■■E I■■i� III I I -� r_ ■■116 N:- - n EEME :r — I 1■II I IIIall ► � �I 1 �J � I ■ 1 11111r.�1 ��./1���1�11111■■IIIIII■II�1 AGREEMENT TO EXCHANGE INTERESTS IN REAL PROPERTY This Agreement is made and entered into by and between PENINSULA OPEN SPACE TRUST, a California non-profit, public benefit corporation, hereinafter called "POST", and the PENINSULA REGIONAL OPEN SPACE DISTRICT a Public District formed pursuant to Article 3 of Chapter 3 of Division 5 of the California Public Resources Code, hereinafter called "District." RECITALS WHEREAS, POST was organized as a non-profit, charitable corporation to solicit, receive and hold gifts, legacies, devises and conveyances of real and personal property for public park, conservation and open space purposes, all in a manner complementary to activities of District; and WHEREAS, the property, assets, profits and net income of POST are irrevocably dedicated to said purposes and no part of the profits or net income of POST shall ever incur to the benefit of any individual; and WHEREAS, POST is the owner of certain real property which has open space and recreational value located adjacent to the District's Windy Hill Open Space Preserve in the Town of Portola Valley, County of San Mateo, and being more particularly shown and described in Exhibit "A" , and incorporated herein by this reference; and WHEREAS, District was formed by voter initiative to solicit and receive conveyances of real property by purchase, exchange, gift, or bargain purchase for public park, recreation, scenic and open space purposes; and WHEREAS, District is the owner of certain real property which has open space and recreational value located adjacent to POST's Thysen-Tunitas Creek property located within the unincorporated County of San Mateo, and being more particularly shown and described in Exhibit "B" , and incorporated herein by this reference; and WHEREAS, POST and District desire to exchange and transfer said properties for open space preservation and as part of the ecological, recreational, and aesthetic resources of the midpeninsula area; and WHEREAS, District has determined that the exchange of real property is of equal value and is necessary for open space purposes in accordance with Section 5540 of the Public Resources Code of the State of California. NOW THEREFORE IT IS MUTUALLY AGREED AND UNDERSTOOD AS FOLLOWS: 1. EXCHANGE OF FEE TITLE. POST shall exchange and convey to District fee title to that real property in the Town of Portola Valley, County of San Mateo, State of California containing approximately Two (2) acres, more or less, commonly referred to as San Mateo County's Assessor's Parcel Numbers 076-350-060 and 076-350-120 as shown on Exhibit "A" attached hereto and incorporated by this reference. As consideration for this exchange and conveyance, District shall convey to POST fee title to that real property located within an unincorporated area of the County of San Mateo, State of California, containing approximately Two and Sixty Hundredths (2.60) acres, more or less, and commonly referred to as San Mateo County's Assessor's Parcel Number 066-260-040 to POST as shown on Exhibit "B"attached hereto and incorporated by this reference. 2. REPRESENTATIONS AND WARRANTIES. For the purpose of consummating this exchange and conveyance of real property in accordance herewith, POST and District, collectively referred to as the "Parties", make the following representations and warranties A. Ash . The Parties have the full right, power and authority to enter into this Agreement and to perform the transactions contemplated hereunder. B. Valid and Binding Agreements. This Agreement and all other documents delivered by the Parties have been or will be duly authorized and executed and delivered by the Parties are legal, valid and binding obligations of the parties to complete this exchange and conveyance of real property. 3. PAYMENT OF FEES All processing, legal, engineering, surveying, recording, and other fees incurred by either party pursuant to this Agreement, if any, shall be paid by POST relating to its acquisition of San Mateo County's Assessor's Parcel Number 066- 260-040, and by District relating to its acquisition of San Mateo County's Assessor's Parcel Numbers 076-350-060 and 076-350-120. 4. TIMING. Within ten (10) days of approval of this Agreement by District, the parties hereto shall exchange fully executed and acknowledged Grant Deeds conveying fee title to the respective parties as set forth in Section 1 and to take all other steps and execute all other documents necessary to complete this transaction. Within thirty (30) days after delivery of the respective deeds, both parties agree to record such deeds to provide for constructive notice thereof, at their own expense. The District shall execute the required Certificate of Acceptance of the Grant Deed conveyance to it by POST. 5. "AS-IS" CONVEYANCE. Both parties are acquiring the respective properties on an "As-Is", without warranties, express or implied, regarding the physical condition of the property. Both parties shall rely on their own inspections of the respective properties. IN WITNESS WBEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers to be effective as of the date of final execution by District in accordance with the terms hereof. DISTRICT: POST: MIDPENINSULA REGIONAL OPEN PENINSULA OPEN SPACE TRUST, SPACE DISTRICT a California non-profit, public benefit corporation ACCEPTED FOR RECOMMENDATION 1 Audrey C. 166t, Executive Director Michael C. Williams, Real Property Date: 3 i9g Representative APPROVED AS TO FORM: Susan M. Schectman, District Counsel 'REC PPR VAL: L. Craig Britton General Manager APPROVED AND ACCEPTED: President, Board of Directors ATTEST: District Clerk Date: WINDY I I LL OPEN SPAC . PRESERVE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT rw d� t'dtt7C)LA VALLEY xg 4 � N 800 =s t000 0.6 �� , �r \tzUO $Pri(%gR'dge Trail 0.$ t400 H01) q� J� � 0.2 9.4 Jl ��• `' 0.4 .�� 0 2(WH"): • �; nniversary Trail _C•��' ° �} � 0.7 s , • Gulch. Hamrns m Hamms Gulch Tra 2.6, POST �' �• �� EXCHANGE X 0.2 / PROPERTY 1► 0.4;' • (±1 AC.) 0.4 r-4� 10 f i POST 1200 av CGI� EXCHANGE ,J�o 1400 PROPERTY ail 10.4 0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0 11/10/98 One Mile r EXHIBIT - 2- 1 Page Hof-- EXHIBIT A PARCEL ONE; 076-350-060 BEGINNINO at a a to tion between courses North 'l9'. 17 ` East 10a,27 fee t and North 12' 321 East 15-52 feet, as shown on Map or PART OF RANCHO CORTE MADERA, PROPERTY 0:' HERBERT LAW, attached to Deed recorded in Book 243 of. Deeds, Page 149, •Records of San Mateo County; said oourses being the dividing line between said property and the lands now or forn- erly of American Land & Water Company; THENCE *South• 70' 431 East 100 feet, South 190 171 Weat 122 .98 feet, South 369 oil West 107.96 feet, South 49' 22 Weet 126.51 feet, South 37 221 Weat 94 .05 feet, North 52' 381 West 100.00 feet to the aforesaid dividing line; THENCE along said dividing line, North �7' 22 ' East 104 .56 f©et, North 49" 22" East 125.32 feet, North 36 011 East 81 -55 feet, ?Forth 19° 17 ' East 108,27 feet to the Point of Beginning. Containing one acre of land - more or less. APPURTENANT to Parcel One above described is the right to drive and construction a tunnel at, the •Yloodwardia Spring, said tunnel not to exceed 100 feet .in length. . PARCEL TWO: n76-350-12o A PORTION .of the El Corte 14ad:ra Rancho in San N.a teo County. 'BEG114NING at a point on the Northeaaterly••boundary lin_ o, the Skyline -Blvd .., ,.according to a preliminary Survey of Ja' ivar;; 21, 1921E and which survey ;.s outlined on a Map. i11ed with a Giant Deed from Sd;cdrd L. Brown and Emily Knott Brown, his wife, to Herbert Edward Lax recorded in Boot; 175 Of Official Reoords, Page 91, Records of San Mateo County. {Said Skyline Boulevard being. the• New Ridge Road running geneally - Southet r ly and Easterly and approxicuately .parallel :with the old Ridge Road) where said boundary line of Skyline Boulevard is intersected by the line formerly the boundary line between the lands of Edward ),. • Brown and Herbert Edward Law if produced Southwesterly, said point being described in said Deed from Edward L. Brown and L-n;ly Knott Bro-An, his wife, to Herbert El and Lars; RUNNING THENCE'along said boundary 2.ine of Skyline Boulevard, 13.05 chains, more or less, to a point thereon;°W bears South 14 41, {lest from a neM:ly set stake at corner on fence "ori old Ridge Road; THENCE leaving said preliminary boundary line of Skyline Boulevard a-nd running SouL•h•14° 41l West 50 feet, more or less, to a point on the common -boundary line of the ,lands, now or formerly .Of .Alison Peacock 'et al, and the State or -California, said point being described as distant North 369 19' 39" East 50 'feet from Station 138 + 61.17 on . the center line of the Survey for the State Highway between La Honda Road and Alpine Road, known as Road IV, San Mateo County Route 55 "Section "D"; THE?SCE along a line parallel with and 50 reet Northeasterly measured at right angles from the, said center lime South 53° 40, •3011 East 257•0,6 feet; THENCE along a curve to the right with a radius of -1550 feet through an angle of 17* 34 , Cor a distance o; 475.22 fee.; TJ1CMCr. South 36' 06' 30*"' • s nt 169.12 feet; THE14CE leaving said common boundary Zinc: of tt-e 'land: now or formerly of Alison Peacock, et al, and the %'"U ,te or California , and runninZ, north 170 41 , ca;;t 60 feet;, mar: or less, to the Point of Beginning __ --- --- EXHISIT • Page 2 off TRW*M1 I-M-ti345-7334 scar in ono or ul rlcn TAX CODE AREA_ 66-26 0 tioetTol uRa RA \ \ ;J II , •-tttrl aln• „fir PA FIW L'tT vas II MRrsl 1 SaJ14 HK t1�N` ' I f�tlwt gTMM�" R e'1f N,yt•_ I Witt aLal 1 O Ntl'tf Kl `�/ Tr K aLrwrl � r q �r INKtL t MRt4 I N W dw IaMI` OA!/ RLtli� tIY Ao Nrura If.att•• t!1 ♦�f KtL ttatl 8 l:•: t If* MN'" JO jAyri N � - I fi1RCEL MAP VW-5/PS PUR/SIMA RANCHO I ASSESSOR'S MAP COUNTY bF SAN MATE0 CALIF. C48RILLO UNIFIED SCHOOL D/STR/CT Legal Description ALL THAT CERTAIN REAL PROPERTY SITUATED IN THE UNINCORPORATED AREA OF SAN MATEO COUNTY, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: ALL THAT PORTION OF THERE HEREINAFTER DESCRIBED LANDS, LYING EASTERLY AND SOUTHEASTERLY OF THE TUNITAS CREEK ROAD, SOMETIMES KNOWN AS FROMENT ROAD: BEGINNING IN THE LOBITOS CREEK, AT TEE UPPER CORNER OF RINGS TRACT; RUNNING THENCE NORTH 52.500 EAST 11.50 CHAINS UP SAID CREEK; THENCE SOUTH 830 EAST 9.20 CHAINS; THENCE NORTH 40* EAST 9 CHAINS; THENCE NORTH 20* EAST 1.72 CHAINS To CORNER WHICH IS AN ALDER TREE MARKED WITH 3 NOTCHES ON EACH SIDE, SAID TREE BEING ABOUT 36 INCHES IN DIAMETER AND STANDING ON THE LEFT BANK OF TEE LOBITOc CREEK; THENCE SOUTH 60* EAST 47 CHAINS TO THE TOP OF A RIDGE; THENCE SOUTH 68* EAST 36.23 CHAINS TO THE TUNITAS CREEK; THENCE DOWN SAID CREEK WITH ITS MEANDERINGS TO RINGS CORNER; THENCE NORTH 60* WEST 97.75 CHAINS, ALONG THE M OF SAID RING'S CORNER TO POINT OF BEGINNING. CONTAINING AS PER SURVEY OF S.B. GILBERT, 233A ACRES, MORE OR LESS. ALL COURSES TRUE, MERIDIAN VARIATIONS 15048'. EXCEFIING THEREFROM SO MUCH AS LEES WITHIN Tj FOLLOWING PARCEL OF LAND: BEGINNING AT AN IRON PIPE MONUMENT, SET AT THE POINT FORMED BY THE INTERSEMC OF THE SOUTHEASTERLY LINE OF THE TUNrrAS CREEK ROAD (FORMERLY FROMENT ROAD) AND THE LINE DIVIDING THE MORAN RANCH AND THE RING RANCH; THENCE ALONG SAID SOUTHEASTERLY LINE OF SAID ROAD, THE FOLLOWING COURSES AND DISTANCES: NORTH 28057'20" EAST 110.76 FEET, NORTH 15-9'20' EAST 105.75 FEET, NORTH 28057-20' EAST 110.76 FEET, NORTH 1509' 20" EAST 105.75 FEET, NORTH 56*7' EAST 140 FEET; THENCE LEAVING SAII ROAD SOUTH 41028' EAST 29.90 FEET TO THE CENTER OF TUNITAS CREEK; THENCE MEANDERING DOWN SAID TUNITAS CREEK THE FOLLOWING COURSES AND DISTANCES: SOUTH 52030' WEST 152.00 FEET, SOUTH 31030' EAST 53.00 FEET, SOUTH 19030' WEST 75.50 FEET, SOUTH 55' WEST 51.00 FEET AND SOUTH 1-30-40' WEST 48.91 FEET; THENCE LEAVING SAID CREEK NORTH 600 WEST 64.80 FEET TO THE POINT OF BEGINNING AND BEING PORTION OF THE MORAN RANCH, SAN MATEO COUNTY, CALIFORNIA. "HIBIT page Regional Open St.,tce R-99-55 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-09 March 24, 1999 AGENDA ITEM 8 AGENDA ITEM Proposed Exchange of Tunitas Creek Road Property for dition of Peninsula Open Space Trust Property to Windy all Open Space Preserve GENERAL MANAGER`S RECOMMENDATION 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in this report. 2. Adopt the attached resolution authorizing the exchange agreement with Peninsula Open Space Trust for the District property located on Tunitas Creek Road for POST land adjacent to Windy all Open Space Preserve. 3. Tentatively adopt the Preliminary Use and Management Plan recommendations contained in this report, including naming the POST property as an addition to Windy all Open Space Preserve. 4. Indicate your intention to dedicate the POST property as public open space. DESCRIPTION(see attached mans) The District's 2.6-acre Tunitas Creek Road property is located south of Purisima Creek Redwoods Open Space Preserve and adjacent to a 705-acre property owned and managed by Peninsula Open Space Trust (POST). This small, tax-defaulted parcel was acquired by the District in October 1998 from San Mateo County. It is a linear-shaped property bounded by Tunitas Creek Road to the west, lands of POST to the east, and private property to the north and south. The property is outside of the District's boundary, and its distance from other open space preserves makes it difficult to manage. It is a natural extension of the POST property and is a desirable addition because it includes a portion of the Tunitas Creek corridor and scenic redwood forest along Tunitas Creek Road. In exchange for the Tunitas Creek Road property, POST will transfer to the District two non- contiguous parcels, totaling two acres that are located adjacent to and within Windy all Open Space Preserve. The first one-acre parcel is located along Skyline Boulevard and is bounded by the highway to the west and surrounded by the preserve on the three remaining sides. The small chaparral covered parcel is an integral part of a long undisturbed scenic corridor along Skyline Boulevard. In addition to ensuring the protection of the scenic corridor, the addition will protect valuable wildlife habitat. 110 Date I 0 le . I o, Alto,, CA 94022-1404 . Phone: 0-M-691-1200 _ FAX:6�0-691 0485 . F-mail: Weh,it(,:wvvw.open,pace.olg 8oaal l f?irei tors:Pete 5ienx'r2s titamv(.. [)atity,lctl(vr, Oeanw l illlc,'tionette Hank«,(3eM ( rtm3er, Kenneth( . !Fitt Grneva slf rn.�, R-99-55 Page 2 The second one-acre parcel is located in the interior of the preserve along an unnamed creek northwest of Razorback Trail. The linear-shaped parcel is surrounded by the preserve and once served as a water source to a nearby private property. Situated in a rugged and relatively inaccessible canyon, the property is valuable open space in terms of providing watershed protection to a major tributary of Corte Madera Creek. USE AND MANAGEMENT PLAN Planning Considerations The Tunitas Creek Road property is located within an unincorporated area of San Mateo County and may be undevelopable due to its small size and County setback requirements. The two parcels being acquired by the District are located within the Town of Portola Valley. The Bay Area Ridge Trail is aligned to the east of the POST parcel located along Skyline Boulevard. The Portola Valley Trails Plan shows a proposed Midlevel Trail in the vicinity of the POST parcel located northwest of Razorback Trail. The POST properties are rated in the District's Open Space Master Plan as having medium to high composite open space values and are important in terms of wildlife habitat, watershed, scenic road and hillside protection. Preliminary Use and Management Plan Recommendations The Preliminary Use and Management Plan is for the two one-acre properties being acquired by the District and will take effect upon Deed recordation, remaining effective until the plan is amended or a Comprehensive Use and Management Plan is prepared. Any proposed changes to land use will be subject to further environmental review and public input. Public Access: Open to public use and consistent with public use of surrounding preserve. Trail Designation: No trails are located on properties. Dedication: Indicate your intention to dedicate the properties as public open space. Name: Name the properties as additions to Windy Hill Open Space Preserve. Signs: Preserve boundary signs to be placed where appropriate. Site Safety Inspection: Inspect the property to determine if there are hazards that need to be mitigated. CEOA COMPLIANCE Project Description The project consists of the exchange of lands whereby the District will acquire two one-acre R-99-55 Page 3 parcels of land as additions to Windy Hill Open Space Preserve and Peninsula Open Space Trust (POST)will acquire a 2.6 acre parcel of land adjacent to their 705-acre property located on Tunitas Creek Road. The project includes the concurrent adoption of a Preliminary Use and Management Plan for the two additions to Windy Hill Open Space Preserve. Ultimately, the two properties will be included in the comprehensive use and management plan for the adjacent preserve. The land being acquired by POST will be permanently preserved as open space. The lands being acquired by the District will be permanently preserved as open space, open to the public and maintained in a natural condition. CEOA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(the California Environmental Quality Act)under Article 19, Sections 15316, 15317, 15325 and 15061 as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. The use and management plan specifies the land will not be developed and will remain in a natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. This District will accept fee interests in the property and maintain the open space character of the area. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer ownership of the property to the District and ensure it will be preserved as public open space. This acquisition qualifies under all three sections. The actions proposed in the Preliminary Use and Management Plan are also exempt under section 15061, as there is no possibility the actions may have a significant effect on the environment. TERMS AND FUNDING The recommended exchange would release the 2.6 acre property along Tunitas Creek to Peninsula Open Space Trust (POST) as an addition to POST's 704.88 acre Thysen-Tunitas Creek property. In October 1998, the District acquired this property for a purchase price of $3,750 from San Mateo County through a Chapter 8 Sale of Tax-Defaulted Property. This property was purchased under the General Manager's authority to acquire low-value fee interests in real property in accordance with District Resolution 91-28, which reads in part as follows: "The General Manager is hereby authorized to approve the acquisition of low- value fee interests of real property and accept on behalf of the Midpeninsula Regional Open Space District deeds or grants conveying any fee title interest to the District for public purposes and to execute a Certificate of Acceptance as evidence thereof as required by law.... " R-99-55 Page 4 A Chapter 8 Sale allows qualified public agencies to acquire tax-defaulted properties at the minimum bid amount set by the County tax collector, without the necessity of a public auction. In exchange for the Tunitas Creek property, POST is conveying two separate one-acre parcels as additions to the District's Windy Mill Open Space District. Both POST and the District are accepting their respective properties on an "as-is" basis relying on their own inspections. In effect, this exchange agreement preserves both properties as open space through the cooperative efforts of the District and POST. BUDGET CONSIDERATIONS 1998-1999 Budget for Land Acquisition New Land Budgeted for Acquisition $11,303,000 1998-99 Note Issue 21,500,000 New Land Purchased this year (14,953,250) San Mateo Tax Parcels (Redwood Park) proposed earlier on this agenda (2,700) San Mateo Tax Parcels (Tunitas Creek) proposed herein (3,75Q) Acquisition Budget Remaining $17,843 Q Controller M. Foster was consulted on these proposed acquisitions, and has indicated that, considering cash flow and account balances, funds are available for this property purchase. Prepared by: Del Woods, Senior Management Specialist Michael C. Williams, Real Property Representative Contact person: Michael C. Williams, Real Property Representative RESOLUTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING ACCEPTANCE OF AGREEMENT TO EXCHANGE INTERESTS IN REAL PROPERTY, AUTHORIZING OFFICER TO EXECUTE A GRANT DEED FOR THE REAL PROPERTY BEING RELEASED, AUTHORIZING OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (WINDY HILL OPEN SPACE PRESERVE- LANDS OF POST) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section On . The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Agreement to Exchange Interests in Real Property between Peninsula Open Space Trust and the Midpeninsula.Regional Open Space District, a copy of which is attached hereto and by reference made a part hereof, and authorizes the President or appropriate officers to execute the Agreement on behalf of the District. Section Two. The President of the Board of Directors or other appropriate officer is authorized to execute a Grant Deed conveying title to the Real Property being delivered to Peninsula Open Space Trust. Section Th The President of the Board of Directors or other appropriate officer is authorized to execute a Certificate of Acceptance on behalf of the District for the property being acquired by the District. Section Fou . The General Manager of the District shall cause to be given appropriate notice of acceptance to Peninsula Open Space Trust. The General Manager further is authorized to execute any and all other documents necessary or appropriate to the transaction. WINDY HKL OPEN SPACE PRESERVE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PORTOLA VALLEY ON -J� 1 Sausal Pon .• 800 o 1000 O as ~ 0.5 �- t200 SPr�n$Ridge trail j P — 1.6 \ l 1401) WH01) 0.2 0.4 t ••• 0.4 • 0.2(wH66) •_;••., nniversaryTrail 0.7 -�--Harnrns _�- r-, Hamms Gulch Trait_ 2'6i POST EXCHANGE 0.2 PROPERTY � 0.4C . y ®(W POST / 1400 1200 �� �� • �� '�Y� � of EXCHANGE PROPERTY it i• `J �t ""` ; (±1 AC ) *0 2.3 0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0 rommm- One Mile Midpenin*la Regional Open Sp,*e District ♦. Bair ♦ Pa`' Island 92 � an Carte o ' m' N 2eo ♦� � r San Carlos %, ,♦ Par 7� B ptont Park San Francisco •t �£Watersh �s gd• � Pn 1 ed d e Lands �R jE� 84 101 1 `'�•�. . Edgewood Rd. 1 Filoli Redwood 35 Center Edgewood Clty 1 , County Park E /C �urleigh Murray a�i7o 11 State Park , .w�r% Go den Cate National 1 ♦ Recreation Area ,� Atherton J 35 (Phleger Estate) *♦ 280 %� Menlo 9 A Huddart Woodside 84 �`'�� Park County Park ofporisim' tali% �a 84 DISTRICT'S TUNITAS CREEK ROAD PARCEL TO BE ACQUIRED ZBo BY POST(2.6 AC.) �w 1 Jasper Ridge Stanford Land Biological Reserve 1 El Owl d Wunderlich Madera C.eck County ; 1 P 'S rve fy/. Park oy wood POST - ! 35 e o Thyseo-Tunitas Y Creek oa Rd. Arastradero 1 Portola Rd. 1 Valley e B Arastradero c Preserve (Palo Alto) 84 35 � P ' I Windy Hdl••,k" ', Prl st y n�'+ '\ FoothillsPark �7IY\C'.N (Palo �4v p pa Alto) n `G� K \ \ a POST PROPERTIES T� Cos 84 SanCregor� a^ TO BE ACQUIRED 3rrt nG San BY DISTRICT(2 AC.) State Beach Gregorio 1 'a(� Russian Ridge �__�'�•t` Preserve 1 t1* � la Honda I Pomponio Sara 1aD Skyline ate Beach McDonald I •,f Ridge County 1 'x' �^ Preserve Park 1 .4 1 0 1 2 3 4 5 i 1 � 1 Scale in Miles PescaderoCreek A 1 cadero County Park ' 1 Regional Open Space 1 1 �R-99-56 MIDPENINSUONAL OPEN SPACE DISTRICT Meeting 99-09 March 24, 1999 AGENDA ITEM 9 AGENDA ITEM Extension of Option to Purchase All of the Lands of ie Land an Cattle Company GENERAL MAN TI Approve extension to June 30, 1999, of the option to purchase all the lands of Arlie Land and Cattle Company in accordance with that certain Agreement for Option and Purchase of Real Property entered into on March 10, 1999, and authorize the expenditure of$250,000 as payment for the option extension, at the final discretion of the General Manager. DISCUSSION At your meeting of March 10, 1999(see Report R-99-07),you approved the package of agreements necessary to begin the process for potentially acquiring a portion of the lands of Arlie Land and Cattle Company(former Alma College site). The Agreement provides for a future private development process wherein the District could acquire approximately 800 acres of an 1,100 acre property for public open space. The agreements were structured in this manner because the total purchase price of all the land and timber contained within the property is $30.2 million, which is beyond the District's current financial capabilities. The District paid the initial$10.5 million as the total feasible amount of the District's financial participation in this preservation effort. However, Section 2 of the Agreement does grant the District an option to purchase the entire property. This portion of the agreement was designed to enable the District to seek additional, albeit substantial, funding from private sources such as the Packard Foundation,Peninsula Open Space Trust, and Save-the-Redwoods League. Unfortunately this aspect of the agreement was negotiated in December 1998, but overall negotiations weren't completed until just prior to the time the agreement was submitted to the Board for approval on March 10, 1999. The deadline set for exercise of the option was March 31, 1999, which, in December, would have left adequate time to get a sense of the potential for outside funding. However, by the time the agreement was approved,the remaining option period was woefully inadequate, and could not be renegotiated. The original reasons for the rather short time frame of the option had to do with the owner's carrying costs during the option holding period, and the fact that it would be financially imprudent to begin investing in the development process while the District held an option to acquire the entire property. There is however, a provision in the agreement to extend the option until June 30, 1999. Staff has already had an initial meeting with some of the potential private funding sources and,while it is not possible to say staff was"encouraged," there was enough initial interest in continuing to investigate potential funding sources that an additional $250,000 investment in the possibility of acquiring the entire property is desirable. Even if you approve this option extension and additional payment, staff would not propose to officially extend the option until the last possible moment in order to gather as much additional information as possible and to obtain responses to the current funding proposals. It is recommended that, if it appears to me that further funding efforts would not be fruitful,I would let the option lapse on March 31, 1999, as currently provided in the agreement. I would report back to the Board at the next regularly scheduled meeting on the outcome of the option extension. Prepared by: L. Craig Britton, General Manager 330 Distel Circle • Los Altos, CA 94022-1404 . Phone: 650-691-1200 FAX: 650-691-0485 . E-mail: mrosdr+openspace.org - Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C. Nitz -Genera!Manager:L.Craig Britton Regional Open sr .ice 1 R-99-46 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-09 March 24, 1999 AGENDA ITEM 10 AGENDA ITEM Approval of Payment to Louis Bordi General Engineering in-the amount of$18,000 for Restoration of Monte Bello Road for the Black Mountain Communications Sites, Monte Bello and Rancho San Antonio Open Space Preserves GENERAL MANAGER'S RECOMMEND ONS 1. Determine that the project is categorically exempt from the California Environmental Quality Act (CEQA), based upon the findings contained in this report. 2. Approve payment for work done by Louis Bordi General Engineering and authorize the General Manager to execute a purchase order in the amount of$18,000 for the restoration of Monte Bello Road for the Black Mountain communications sites. DISCUSSION Approximately every five years the District arranges for the Black Mountain communications tenants to contribute to the maintenance and repair of the Monte Bello Road extension, which begins at the District gate at the end of the paved section of Monte Bello Road out of Stevens Canyon continuing in a northwesterly direction 1.7 miles to Black Mountain. This road serves as the sole access for the District's five communications tenants on Black Mountain. The District hired Lou Bordi General Engineering to restore this 1,7 mile section of road (see Exhibit A). The work included the restoration of drainage ditches, grading and shaping of road, and installation of approximately 800 tons of Class II base rock on the road bed. The total cost of these repairs is $18,000. The five existing communications tenants have each agreed to contribute $3,000, with the District contributing the remaining $3,000 balance. The work has already been completed, and the District has received $12,000 of the $15,000 due from its communications tenants. The District chose Lou Bordi General Engineering, a local contractor, because of his expertise with mountain roads, District road standards, and his ability to complete road maintenance projects in a timely manner. CZA COMPLIANCE Project Description The project consists of the restoration of the Monte Bello Road extension from the District's gate out of Stevens Canyon to the Black Mountain communications sites in the Monte Bello 330 Distel Circle . Los Altos,CA 94022-1404 . Phone: 650-691-1200 FAX:650-691-0485 . E-mail: mrosd®openspace.org . Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz . General Manager:L.Craig Britton R-99-46 Page 2 and Rancho San Antonio Open Space Preserves. CEQ,A Determination The District concludes that the project will not have a significant effect on the environment. The project is categorically exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15304 thereunder. Section 15301 exempts the maintenance and restoration of existing public facilities involving no expansion of use. This project consists of the maintenance and restoration of an existing road and public trail. Section 15304 exempts minor public or private alterations which do not involve the removal of mature, scenic trees. This project consists of the grading and restoration of an existing road and public trail with a slope of less than 10 percent. Prepared by: Michael C. Williams, Real Property Representative Contact person: Same as above MONTE BELLO OPEN SPACE PRESERVE a:a.a LOSTRANCOS '`' City of l OPEN SPACE '`' Palo PRESERVE li4tt (Mana Managed b "ll s —� t Py, Y W,; Y, g�2�iF ��1 Igo �' HWd Yi(til � vv "' � 1aU0 12110 0.7 / ` 0.2^$ y 1.4 z �. 0.� 2 0 ••'.. ..+..•�0.2 0.5 i 0.3 •rT.,. O.uOat 0A ,;: . ..0�. .Ot a � ...,.tee. ••ra zt°n _ ti - , W/2jre oyo� RANCHO" O 0.2 a - Ct 0.2 f^ a� Bella Visfa Trail SAN) v� ANTONEO , WWI OPEN SPACE > �1 0.4 PRESERVE � 'a 0.6 ccan 0.5 O 6 _ 1.2 •�P4Nafureini 'rhTra;, 'Bak 1�dian Gceek MONTE BELLO ROAD : . U.6 B.2 Mountain ,R` `'" RESTORATION • 0.3 \ Trail � 0.4 , ra �, �o 2600`fft �1 PBBs v'OIXl k ^Ipine T� ©0.2 2200/'_ ��.,_aoB Pond ��0 2/;^.�•,, w'•. 2Boo zzo / CISB041 %'� L ONTE BELL 0.3 Cis 'a .d• us a.t I� °t`� I:Boa F" 1Bo° C2PE/KAN\SPACE,gRES'ERVE V 0 7 0.4 - �� 16% 0 I w]kn'e' f/Pki "-s: 1xt0 ` w °6 d 2.0 J � C> 1 `-lay 422" v os SKYLINE\RIDiGE � `� yratl `? z OPEN SPACE. smz ` eefCreek MBBBI 160o z0 �v` ..._P.RESERVE�-j 0 t.o a, Ll � x rra.a,oarl il 0� ... Tra zo 'PO ; 1.9 Count Park ! 3 0.3 TabM o.9 O (Santa Clara Mountain � •.LONG RIDGE,,— s1 <0 l ounty) asz•� � VV OPfN SPACE PRESERVE x 0.4 4 e r 3/99 Regional Open S,,ace 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-99-42 Meeting 99-49 March 24, 1999 AGENDA ITEM 11 AGENDA ITEM Acceptance of Report on the District's 1997-1998 Legisl ive Program and Adoption of 1999- 2000 Legislative Program GENERAL MANAGER'S RECOMMENDATIO 1. Accept the 1997-1998 legislative program r 2. Adopt the 1999-2000 legislative program. BACKGROUND For each two-year session of the State legislature, the District adopts a program which outlines its legislative priorities. These priorities generally include protection of the District's percentage of property tax funding, possible development and/or sponsorship of new legislation, and monitoring and taking support or oppose positions on legislation which may have a significant impact on the District. Attached is the status report on the 1997-1998 legislative program. This report was accepted by the Legislative, Finance, and Public Affairs Committee at its March 11, 1999 meeting. The highlight of the prior legislative session was the passage of SB 1048, authored by Senator Byron Sher, in which the District played a key role. This bill created the Bay Area Program, a sub-program of the State Coastal Conservancy. While the bill did not contain any specific funding, the new program puts the Bay Area in a unique position to receive funds, earmarked for the region, from any future funding sources such as a State parks and recreation bond measure. The Bay Area Open Space Council is working, along with the District and other agencies, to create a secure funding source for this Program. Another success was the passage of AB 1366 on behalf of the District and San Mateo County, authored by Assemblyman Ted Lempert. This bill provides that certain easement rights for the unfinished California Hiking and Riding Trail program, currently held by the State Parks Department, may be transferred to the District and/or the County. Assemblyman Lempert continues to work towards line-item funding for the District's proposed easement transfers, which would enable the District to carry out certain staging area and trail development projects for access to those areas. 330 Distel Circle a Los Altos, CA 94022-1404 • Phone:650-691-1200 FAX:650-691-0485 e E-mail: mrosdrropenspace.org . Web site:www.openspace.org Boarcl of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton R-99-42 Page 2 Also attached is the 1999-2000 proposed legislative program, which was also reviewed and approved by the Legislative, Finance, and Public Affairs Committee at its meeting. This program has been divided into two sections: State legislative activity and Federal legislative activity. The three top priorities in the State legislation section are: 1) obtain funding for the Bay Area Program of the State Coastal Conservancy; 2) work with Assemblyman Lempert to obtain funding to develop trails and staging areas related to the trail easements to be transferred resulting from AB 1366; and 3) sponsor legislation to make several changes to clarify language in the Public Resources Code, Section 5500 et seq, the District's enabling legislation. Assemblyman Jim Cunneen is authoring this bill, AB 1578, a draft of which is attached. Also attached is a fact sheet describing the proposed changes contained in this legislation. On the Federal legislation side, the two key priorities are: 1) support full funding of the Land and Water Conservation Fund; and 2) seek Federal funding for clean-up of asbestos and lead- based paint at the abandoned air force station at Mt. Umunhum. Prepared by: M. Smith, Public Affairs Manager Contact person: C. Britton, General Manager Midpeninsula Regional Open Space District Legislative Program 1997-1998 Legislative Session Final Report March 11, 1999 Goals for State Legislative Activity: Goal 1: Maintain the District's current percentage share of the local property tax for the 1997-1998 and 1998-1999 State fiscal years. Priority: A Status: One bill (AB 2368) had some elements similar to those of the California Constitutional Revision Commission(CCRC)issue, which had the potential to negatively impact District funding. This bill was defeated. Other than that, there were no apparent threats to the District's share of local property tax funding, which remains stable. We will monitor the progress of the State Commission on Local Governance for the 2 1" Century, which is charged with determining ways to improve provision of local government services and which may be examining some proposals similar to elements of the CCRC. Goal 2: Obtain legislation that assures long-term protection of the District's current level of property tax funding. Priority: A Status: There were no opportunities to initiate or participate in such legislation. Goal 3: Seek and support legislation, with East Bay Regional Park District, to place multi-county special districts into a separate section of the Public Resources Code. Priority: A Status: East Bay Regional Park District, as the lead agency on this issue, has not moved forward with legislation on this issue, due to the political climate in Sacramento during the past session. Goal 4 Actively support the Bay Area Open Space Council-sponsored bill to fully define the Bay Area Program of the State Coastal Conservancy, thus providing an enhanced opportunity for Bay Area parks and open space agencies to receive any available grant funds. Priority: A Status: The District played a key role in the success of SB 1048, authored by Senator Byron Sher. District staff conceived the idea, produced and distributed written materials, generated letters of support, met with legislators, and coordinated directly with Senator Sher and the Bay Area Open Space Council. Goal 5: Obtain changes to the California Hiking and Riding Trail Easement program to transfer easements from the State to the District and/or San Mateo County with sufficient funds to implement the trail segments. Priority: A Status: The District and San Mateo County co-sponsored AB 1366, authored by Assemblyman Ted Lempert, which was successfully passed into law. The District conceived the idea and assumed the lead role in producing and distributing written material, generating letters of support, meeting with legislators, and coordinating directly with Assemblyman Lempert. Since the funding element of AB 1366 was amended out of the bill, the second step was to work with Assemblyman Lempert's office to obtain line-item funding to develop trails and staging areas related to the trail easements to be obtained through AB 1366. Assemblyman Lempert was successful in earmarking $450,000 in the State budget, but that amount was deleted (blue-lined) by then-Governor Wilson. Assemblyman Lempert was then successful in placing $350,000 in one of the so-called veto restoration bills, however,this line item was again deleted. Goal 6: Support the California parks and wildlife bond measure proposed for a 1998 ballot. Priority: A Status: As needed, the District expressed its support for a 1998 parks and wildlife bond act and met with legislators. However, no parks and wildlife bond measure was successful in making it onto the 1998 ballot. Goal 7: Actively support the San Mateo County "Quality of Life" Sales Tax initiative which, if successful, will provide funds to schools, libraries, parks, and open space. Priority: A Status: The District participated in this initiative's planning, coordination, and support efforts. However the enabling legislation, which was passed by the legislature, was vetoed by then-Governor Wilson. His veto message stated that a specific law was not necessary for this purpose, a position which was confirmed by the Attorney General's office. The County Board of Supervisors is apparently no longer supportive of the sales tax approach. Goal 8: Obtain State grants or other funding for special District projects. Priority: B Status: Through legislation, the District was able to obtain two extensions to a State Environmental Enhancement and Mitigation Program(EEMP) grant; a$350,000 funding line-item was put before then- Governor Wilson to implement elements of AB 1366 (pending; see goal 5 above); a$420,000 grant to acquire the former Thyson property was awarded to the District; and a $325,000 grant for an addition to the Lobitos Creek Acquisition project at Purisima was tentatively awarded to the District . Goal 9: Review State legislation and support, oppose, or seek amendments to those bills which impact the District. Priority: B Status: Several hundred bills were reviewed, and positions taken on a number of them. Bills with formal District position: AB 1055 - Recycled materials for playground upgrades (support) - Vetoed SB 1288 - Local agency funding of LAFCO (oppose) - Defeated in committee AB 375 - Sher's San Mateo County sales tax funding measure (support) - Vetoed Natural Resources Infrastructure Fund - Establishes fund from tideland oil revenues (support) - Vetoed (The District also took informal positions on many other, less significant, bills forwarded to us from Ralph Heim for review.) Other key bills tracked this session: AB 1617 - "Religious Freedom Act" (opposed) - Vetoed AB 95 - ERAF refunds to local agencies (neutral) - Died AB 270 - Local agency funding of LAFCO (opposed as written) - Failed in Senate AB 556 - Orange County LAFCO to initiate consolidations (neutral) - Held in committee/died AB 1000 - Coastal bond act(supported) - Died AB 2007 - Local agency efficiency study (opposed)- Held in committee/died AB 2368 - Board of Supervisors and majority of cities can form commission on county-city government (like Constitutional Revision Commission elements) and develop service plan, allocate non-school share of property tax,possible consolidations(opposed) -Pulled from committee/died SB 2 -Parks bond act(supported) - Failed in Assembly SB 1032 - ERAF refunds (neutral) - Died SB 1779 - Property Owners Rights Act, restrict actions that may "impair use of private property"(opposed) -Failed in committee SB 2080 - California Land and Water Act (PCL's legislation) (supported) - Held in committee/died Due to the overall political climate of the State legislature and a focus on the higher-priority goals, no action was taken by the District on the lower-priority goals noted below: Goal 10: Seek inclusion of the District in legislation that would aid the District's environmental education and public outreach efforts. Priority: C Goal 11: Seek changes to the Subdivision Map Act to facilitate public acquisition of portions of larger properties. Priority: C Goal 12: Seek changes in the law related to Adverse Possession in order to codify abandonment of a claim of adverse possession. Priority: C Goal 13: Support a State constitutional amendment that would provide for voter approval of local park bond issues by a simple majority vote. Priority: C Goal 14: Seek legislation which will amend the California Elections Code to clarify the residency requirements for circulators of nomination petitions. Priority: C Goals for Federal Legislative Activity: Goal 1: Actively involve the District in the nationwide effort to ensure that the Federal Land and Water Conservation Fund is fully allocated by Congress. Priority: A Status: This effort is lead by the national group, Americans for our Heritage and Recreation (AHR), which held a conference in New Orleans earlier this year. The District was involved in this conference, at which various efforts and strategies were discussed. A follow up meeting in San Francisco involved Bay Area agencies, including the District. The District, either directly or through the Bay Area Open Space Council, expressed support for full funding of the LWCF to Federal legislators. However, it was not fully funded, and there was no State-side funding at all. More recently, President Clinton expressed his intent to pursue near-full funding for LWCF, including state-side dollars. The AHR continues to keep the District and other stakeholders informed of the status of their efforts, and what local agencies can do to express support at the Federal level. Senator Boxer and Congressman Miller held a press conference on February 22, 1999,to announce their program to fully fund the Land and Water Conservation Fund. Goal 2: Assist the Peninsula Open Space Trust(POST) in their efforts to gain federal funding for the acquisition of Bair Island. Priority: A Status: As requested by POST,the District provided written support for their project. Goal 3: Seek federal legislative assistance in securing funding for the clean-up of asbestos and lead- based paint at the former Almaden Air Force Station in the District's Sierra Azul Open Space Preserve. Priority: B Status: District staff and Board members escorted Representative Tom Campbell and his staff on a tour of the Mt. Umunhum facilities as a means of educating him on the need for Federal assistance for the clean-up. This was the first step in gaining Federal support for a clean up effort and will be followed by additional work to make this a higher priority for Mr. Campbell. In addition, contact was made with the office of Senator Barbara Boxer, and information was obtained on the process utilized to gain funding for clean-up of the former military facilities on Mt. Tamalpais. Goal 4: Review specific pieces of Federal legislation and support, oppose, or seek amendments to those bills which impact the District. Priority: B Status: There were no bills of significant impact to the District. Goal 5: Obtain Federal grants or other funding for special District projects. Priority: C Status: In cooperation with Santa Clara County, the District applied for a grant from the Recreational Trails program of TEA 21 (transportation) in the amount of$72,000 toward a project cost of$90,000 for the Ridge Trail construction and staging at Hick's Road in Sierra Azul Open Space Preserve. Midpeninsula Regional Open Space District Legislative Program 1999-2000 Legislative Session March 11 1999 Goals for State Legislative Activity: Goal 1: Actively pursue, sponsor, and/or support legislative efforts with the Bay Area Open Space Council to fund the Bay Area Program of the State Coastal Conservancy, possibly with a State vehicle tax increase. Possible author: Senator Byron Sher. Priority: A Goal 2: Work with Assemblyman Ted Lempert to obtain funding to develop trails and staging areas related to the trail easements to be transferred to the District through AB 1366 from the California Hiking and Riding Trail Easement. Priority: A Goal 3: Sponsor legislation to make several minor changes to the Public Resources Code, Section 5500: a) Allow a public open space or parks district to grant funds to private non-profit entities for specific open space acquisition projects under section 5546. b) Provide a definition of"suitable police force" within sections 5558 and 5561. c) Increase to 40 the allowable number of acres which may be exchanged under section 5540.5 (b). Author: Assemblyman Jim Cunneen(AB 1578 -- see attached) Priority: A Goal 4: Sponsor legislation to add language in the California Civil Code related to inherently hazardous recreational activities, clarifying the definition of mountain bicycling. Possible author: Assemblyman Jim Cunneen. Priority: B Goal 5: Support any potential California parks and wildlife bond measures proposed for an upcoming ballot. Priority: A Goal 6: Maintain the District's current percentage share of the local property tax for the 1998-1999 and 1999-2000 State fiscal years. Priority: A Goal 7: Obtain legislation that assures long-term protection of the District's current level of property tax funding. Priority: A Goal 8: Seek and support legislation, with East Bay Regional Park District, to place multi-county special districts into a separate section of the Public Resources Code. Priority: B Goal 9: Obtain State grants or other funding for special District projects. Priority: B Goal 10: Review State legislation and support, oppose, or seek amendments to those bills which impact the District. Priority: B Goals for Federal Legislative Activity Goal 1: Actively involve the District in the nationwide effort to ensure that the Federal Land and Water Conservation Fund is fully allocated by Congress. Priority: A Goal 2: Seek Federal legislative assistance in securing funding for the clean-up of asbestos and lead- based paint at the former Almaden Air Force Station in the District's Sierra Azul Open Space Preserve. Priority: B Goal 3: Review specific pieces of Federal legislation and support, oppose, or seek amendments to those bills which impact the District. Priority: B Goal 4: Obtain Federal grants or other funding for special District projects. Priority: C Regional Open Sp tce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Overview of AB 1578 The Midpeninsula Regional Open Space District is sponsoring Assembly Bill 1578, authored by Assemblyman Jim Cunneen. This bill will make some corrections and clarifications to the State Public Resources Code Section 5500 et seq, the District's enabling legislation, as well as refine some definitions contained in this Code Section. There are three areas that this legislation will address: 1) Law enforcement authority There is an inconsistency in language between the Public Resources Code and the State Penal Code regarding the class and powers of a district's law enforcement staff. Sections 5558 and 5561 of the Public Resources Code provide that a district must "employ a suitable police force" and that the police appointed by the district's board shall have "all the powers of police officers of municipal corporations." The use of the words "police officer" in the Public Resources Code is inconsistent with the language in the State Penal Code. First, in the Penal Code there is no definition of a "police force" or a delineation of its powers. In fact, current Penal Code sections define only the powers of various classes of"peace officers" (Penal Code Sections 830-830.37, for example), not " op lice officers." Secondly, it is unclear what "all the powers of police officers" of a municipality may include, as there is a wide variety of Government and Penal Code Sections under which these may fall. The intent of the District's proposed modifications to this section of the Public Resources Code is to clear up the ambiguity of the existing language and to make the relevant sections of the Public Resources Code consistent with the appropriate Penal Code sections. The proposed modifications will not change the status of District peace officers, but will clarify and categorically re-state the current circumstances. It is important to ensure that a district board of directors have sole authority and discretion to determine what class of peace officers is appropriate for its law enforcement needs, and to determine the scope, terms, and conditions of its own peace officers' authority. To make this section of the Public Resources Code consistent with the State Penal Code, AB 1578 will clarify these definitions by replacing references to "police officers" with "peace officers," and will define their powers as being provided for via the Penal Code sections applicable to the class of peace officers appointed or employed by a district. Please note that in the current draft language of the legislation, an incorrect reference is made to Section 830.1 of the State Penal Code. This will be corrected in the next version prepared by the State legislative counsel. 2) Exchange of real property Although it's an uncommon occurrence, in the course of its regular business, a park or open space district may find it most effective to exchange property in order to carry out the purposes of the district. This would take place only when, by unanimous vote, its board of directors determines the property to be of equal value and necessary to be acquired for park or open space purposes. The received property must be adjacent to other property owned by the district. 330 Distel Circle * Los Altos, CA 94022-1404 Phone: 050 h91-1200 FAX: 050-691 0485 . E-mail: mrosd@opetisl>a(-e.org Web site:www,ol)ens[)ace.org Board of Diw(tor,:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko, Betsy Crowder,Kenneth C.Nit/ .Gener,d Manz,er:L C_rmg Britton However, current law limits such exchanges to only ten acres per year, with an exception made last year for the East Bay Regional Park District which may exchange up to 40 acres annually. The limit of ten acres currently hinders negotiations for exchanges of somewhat larger parcels of property. Since only ten acres could be exchanged at a time, a property owner with 30 or 40 acres would be reluctant to enter into an exchange agreement since such an exchange for the entire property would have to be meted out over three or four years. This is an impediment to the effective carrying out of land acquisitions which involve exchanges. Forty acres represents one-quarter of one-quarter of a "section" of land (640 acres "sectionalized" by Federal survey), and in rural areas is a common parcel size. In the District's case, a possible exchange of agricultural rights with Ridge Vineyards has been nearly impossible to coordinate due to this restriction. AB 1578 would amend section 5540 to allow the Midpeninsula Regional Open Space District, like East Bay, to exchange up to 40 acres per year, thus reducing the burden on the landowner wishing to make the exchange with the District, and providing the District with additional exchange opportunities. The unanimous vote and equal value protections would remain a part of the law. 3) Contributions to non-profits The involvement of private non-profit land trusts is becoming increasingly important to park and open space districts. Given the dramatic acceleration of land costs, implementing joint or coordinated acquisitions is sometimes the only viable mechanism for acquiring crucial park or open space lands. Many such coordinated projects by land trusts have taken place in the past, resulting in significant benefit to the public -- a benefit that may not have been realized if the land trust had not been the catalyst for the transaction. In some cases, the non-profit group has been an intermediary, a conduit, or a fee owner for an extended period of time. An example was the District's contribution of$6 million toward the acquisition of the Phleger property several years ago. POST was the key organizer behind this total $24 million acquisition. However, because the law is unclear on such contributions to non-profits, the District's contribution had to be carefully constructed as part of the Golden Gate National Recreation Area, the eventual manager of the property. This resulted in a significant delay in the conclusion of the acquisition. The delay would have been avoided had the District been able to contribute directly to POST. POST is now involved in many projects of financial interest to the District. AB 1578 will amend this section to add certain non-profit corporations to the list of approved recipients of such district funds. This will allow a district to contribute funds, through action of its board of directors, to a private or non-profit entity (such as POST) for purposes related to park or open space acquisitions and improvements and to further the purposes of the district. F-210 T-977 P-002/005 MAP 01 '99 11:13 CALIPDRNIA LEGrSLATURE--i999-,'.000 REGULAR SESSION ASSEMBLY BILL No. 1578 Introduced by Assembly Member Cunneen February 26, 1999 An act to amend Sections 5540.5, 5546, 5558, and 5561 of the Public Resources Code,relating to parks and recreation. IEG1s Ann COUNSEL:S DKWST AB 1578, as introduced, Cunneen. Park and open space districts. Existing law authorizes the East Bay Regional Park District to exchange up to a maximum of 40 acres of district-owned rcal property in any calendar year for other real property, and requires that any real property so acquired by the district be adjacent to other real property owned by the district. This bill would make those provisions also applicable to the Ndpeninsula Regional Open Space District. Existing law authorizes a park or open-space district to contribute money, in those amounts as the board of directors of the district may by resolution find to be proper, to the California State Park Commission or to any municipality, county, or other public corporation within or outside of the district for specified purposes relating to park management, whenever in the judgment of the board of directors the acquisition or improvement is so located and planned as to be of benefit to the district. This bill would authorize a district to provide grant funds to a private or nonprofit entity for those purposes relating to 99 F-210 T-977 P-003/005 MAP 01 '99 11:14 . 1578 —2-- k Fes' q P acquisitions and im rovements and would correct an obsolete reference in those provisions. Existing law provides that the police appointed or employed by the board of directors within the park and open-space district in which they are appointed or employed have all of the powers of police officers of municipal corporations except the power of serving and executing civil process. This bill would provide that the peace officers appointed or employed by the board of directors have, within the district for which they are appointed or employed, those powers as are provided for by law for peace officers who are police officers employed by a public safety agency. Vote: majority. Appropriation: no. Fiscal committee: yes. State-mandated local program:no. The people of the State of California do enact as follows: I SECTION 1. Section 5540.5 of the Public Resources 2 Code is amended to read: 3 5540.5. (a) Notwithstanding Section 5540, a district, 4 with the approval by a unanimous vote of the members 5 of its board of directors, may exchange any real property 6 dedicated and used for park or open-space, or both, 7 purposes for real property that the board of directors 8 determines to be of equal value and is necessary to be 9 acquired for park or open-space,or both,purposes. 10 (b) A district shall not in any calendar year exchange 11 more than 10 acres of district-owned real property 12 pursuant to this section for other real property, and any 13 veal property acquired by the district shall be adjacent to 14 other real property owned by the district. 15 (c) Notwithstanding subdivision (b), the East Bay 16 Regional Park District and the Midpeninsula Regional 17 Open Space DWricr may exchange up to a maximum of 18 40 acres of district-owned real property in any calendar 19 year pursuant to this section for other real property, and 20 any real property so acquired by the district shall be 21 adjacent to other real property owned by the district. 99 F-210 T-977 P-004%005 MAP 01 '99 11:14 —3— AB 1S78 1 SEC. 2. Section 5546 of the Public Resources Code is 2 amended to read: 3 5546. R A district may contribute money, in sueh 4 those amounts as the board of directors may, by resolution 5 f n4 finds to be proper, to the State Park and 6 Recreation Commission or to any municipality, county, or 7 other public corporation, district, or agency, for the 8 purpose of assisting in the acquisition of lands within or 9 without outside of the district for the purposes specified 10 in section 5541, or for improving the lands in the manner 11 therein specified, where-v when in the judgment of the 12 board of directors the acquisition or improvement is so 13 located and planned as to be of benefit to the district. A 14 district may grant funds to a private nonprofit entity for 15 the purposes of this section. 16 SEC. 3. Section 5558 of the Public Resources Code is 17 amended to read: 18 5558. (a) The board shall superintend, control, and 19 make available to all of the inhabitants of the district, 20 subject to its ordinances, rules, and regulations, all public 21 parks, playgrounds, beaches, parkways, scenic drives, 22 boulevards, open spaces, and other facilities for public 23 recreation belonging to the district or under its control. 24 4%e 25 (b) The board shall fegWate,do all of the following: 26 (1) Regulate, restrain, and control the kind of vehicles, 27 and the time and conditions of travel or parking on stiek 28 those public parks, playgrounds, beaches, parkways, 29 scenic drives, boulevards, open spaces, and other facilities 30 for public recreation, 31 (2) Employ suitable 32 district peace officers. 33 (3) Adopt all ordinances. rules, and regulations 34 necessary for the administration, government, 35 protection, and use of the property, improvements, and 36 facilities belonging to the district or under its control. 37 4be 38 (c) The board shall, in general, do all acts necessary to 39 the proper execution of the powers and duties granted to, 99 F-210 T-977 P-005/005 MAP 01 '99 11:14 AB 1S78 —4— I and imposed upon, it by this article, and to manage and 2 control the business and affairs of the district. 3 % 4 (d) Notwithstanding any other provision of this 5 section, the board of any district organized pursuant to 6 Sections 5506.5 and 5538.5 may designate and employ 7 officers and employees of the county in which the district 8 is located as the district peliee--fecee peace officers 9 required by dti9-9eetien paragraph(2)of subdivision(b). 10 SEC. 4. Section 5561 of the Public Resources Code is I amended to read: 12 5561. The peliee peace officers appointed or 13 employed by the board-4" of directors have, within the 14 district for which they are appointed or employed, aH the 15 16 hose 17 powers as are provided for by Section 830.1 of the Penal 18 Code. O sv Regional Open -*ce 1 R-99-53 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-09 March 24, 1999 AGENDA ITEM -12 AGENDA ITEM Annual Claims List for Fiscal Year 1999-2000 CONTROLLER'S RECOMMENDATION Approve the annual claims list, including debt service payments for the 1999-2000 fiscal year. DISCUSSION In accordance with Section 1.53 of the District's Rules of Procedure, this list of annual claims for the 1999-2000 fiscal year is submitted for Board approval. All items are in accordance with the budget to be presented at your March 24 meeting for approval. Staff will submit a revised annual claims list during the 1999-2000 fiscal year to reflect necessary changes. The debt service claims list reflects payments required by currently outstanding debt. Attachment A lists the District's current debt service annual claims for 1999-2000, and Attachment B provides a detailed list of debt service obligations. ANNUAL CLAIMS ITEM DESCRIPTION AMOUNT Directors' Fees $ 30,000 Staff Salaries 3,175,525 Salary Incentive Awards 25,000 Retirement Funds 332,250 Group Insurance Premiums 347,400 State-Mandated Insurance 118,550 Monthly Vehicle Expense (Craig, Mary, Del) 7,000 Utilities - PG&E 62,300 Legislative Consultant (Heim, Noack, & Spahnn) 13,500 Dispatching Services (City of Mountain View) 23,000 Magana's Janitorial Service (330 Distel) 18,900 Bettencourt American Landscape (330 Distel) 4,250 Antenna Site Rental - Motorola Inc. (Repeater Site) 300 Fuel - Valley Oil Company 47,000 Prepared by: Michael L. Foster, Controller Bunny Congdon, Accounting Specialist Contact person: Same as above 330 Distel Circle m Los Altos, CA 94022-1404 Phone: 650-691-1200 FAX: 650-691-0485 - E-mail: mrosd@openspace.org Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette I Linko, Betsy Crowder, Kenneth C. Nitz e General Manager:L.Craig Britton ANNUAL CLAIMS DEBT SERVICE FISCAL YEAR 1999-2000 NOTEHOLDER-LAND PRINCIPAL INTEREST Aine 9,215.71 8,909.08 Leverich-Corn 4, 129.78 522.02 Lazenby 4, 868.34 3,850.12 Hosking/S & Y 0.00 32,500.00 BONDS PAYABLE 1990 Notes *** 700,000.00 904,907.50 1993 COP'S 360,000.00 906,935.00 1995 Notes 100,000.00 790,267.50 1996 Note 475,000.00 794,440.00 1996 JPFA Lease 195,000.00 446,502.50 1999 Rev. Bonds 0.00 730,020.44 TOTALS--NOTEHOLDERS & BONDS 1,848,213.83 4,618,854.16 TOTAL DEBT 6,467,067.99 *** 1999 Promissory Notes are proposed to be issued in August 1999, subject to Board approval. The note issue would defease the 1990 Notes and the Debt Service for 1999/2000 will be reduced by $904,907.50 under the funding senario. i DEBT SERVICE 99/00 03/31/99 OPEN SPACE PRESERVE Payable to Close of Escrow Original Note Rate V Term Remaining Principal Final Paym.Due Payable 99/00 Principal Interest Foothills Aine O1/18/89 192,000.00 7.0 20 years 127,272.70 12/18/08 18,124.79 9,215.71 8,909.08 Sierra Azul Leverich/Corn 05/13/81 50,000.00 7.0 20 years 9,326.43 05/22/2001 4,651.80 4,129.78 522.02 Lazenby 08/31/88 100,000.00 6.0 20 years 64,168.59 08/31/2008 8,718.46 4,868.34 3,850.12 150,000.00 73,495.02 13,370.26 8,998.12 4,372.14 Skyline Hosking 03/01/88 500,000.00 6.5 10 years 500 000.00 03/01/2003 32 500.00 0.00 32 500,00 SUBTOTAL--NOTEHOLDERS 842,000.00 700,767.72 63 995.05 18 213.63 45 781.22 Various Notes 1990 Note 09/01/90 15,000,000.00 7.41 20 years 12,615,000.00 09/01/2010 1,604,907.50 700,000.00 904,907.50 1993 Cop s 09/O1/2020 17,315,000.00 6.99 25 years 16,105,000,00 09/01/2020 1,266,935.00 360,000.00 906,935.00 1995 Note 03/31/2015 11,500,000.00 7.07 20 years 11,400,000.00 03/31/2015 890,267.50 100,000.00 790,267.50 1996 Note 07/96 18,166,481.00 6.09 20 years 17,796,481.00 09/01/2016 1,269,440.00 475,000.00 794,440.00 1996 JPFA Lease 07/96 11,743,720.00 6.09 30 years 11,433,720.00 09/01/2026 641,502.50 195,000.00 446,502.50 1999 Rev.Bonds 01/27/99 29,663,021.15 5.40 30 years 29,663,222.15 04/01/2031 73D 020.44 0.00 730 020.44 SUBTOTAL-NOTES 103,388,222.15 99,013,423.15 6 403 072.94 1 830 000.00 4 573 072.94 TOTALS--NOTEHOLDERS & NOTES 104,230,222.15 99,714,190.87 6,467,067.99 1,848,213.83 4,618,854.16 Claims No. 99-06 Meeting 99-08 Date: March 24, 1999 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5749 524.86 Acme&Sons Sanitation Sanitation Services 5750 2,701.92 All Premium Sportswear Docent Windbreakers 5751 432.08 All Laser Service Printer Maintenance Service 5752 776.61 Anderson Niswander McDonald Ranch Maintenance& Repair 5753 250,000.00 Arlie Land &Cattle Company Option Extension 5754 2,191.00 Art-Craft Carpet And Linoleum Shop Enterprise Rental Floor Coverings 5755 39.49 AT&T Long Distance Phone Service 5756 170.50 Beck's shoes, Inc. Boot Rebuild 5757 65.00 Berry's Pest Control Enterprise Rental Pest Control Service 5758 30.00 Best Internet Communications Internet Service 5759 5,245.00 Timothy C. Best, CEG Consultant--El Corte De Madera Projects 5760 273.44 Big 4 Rents Excavator Rental 5761 251.45 Bill's Towing & Recovery Towing Services 5762 18,000.00 Louis Bordi General Engineering Monte Bello Road Repairs 5763 5,048.28 Brian Kangas Foulk Engineers Teague Hill Lot Line Adjustments 5764 360.00 Jane Buxton ROSS Study Consultant 5765 1,300.00 CA Dept. of Parks& Rec. Training Center Electrical Skills Class-M. Bankosh/G. Kern 5766 168.00 California Department of Justice Background Checks-Recruitment 5767 116.93 California Water Service Water Service 5768 484.00 Cambria Corporation Database Modification Service 5769 155.14 Kerry Carlson Reimbursement-Uniform Expense 5770 138.81 Cole Supply Co., Inc. Janitorial Supplies 5771 149.45 Costco, Business Meeting Supplies&Membership 5772 110.42 Scott Cotterel Reimbursement--Uniform Expense 5773 668.75 Coyote Creek Riparian Station GIS Project Specialist 5774 19.88 CSK Auto Truck Repair Parts 5775 395.00 Council on Education in Management Personnel/HR Asst. Seminar-L. Crook 5776 590.00 Council on Education in Management Personnel Seminar-J. Escobar/D. Dolan 5777 5,198.58 Design Concepts Graphic Design-Miscellaneous Projects 5778 7245.00 Durham Construction Incorporated Enterprise Rental Repairs 5779 45.83 John Escobar Vehicle Expense 5780 28.00 Federal Express Express Mail 5781 242.13 Matt Freeman Vehicle Expense 5782 900.64 Fixture Pronto Trail Map Holders 5783 31.46 G& K Services Shop Towel Service 5784 85.00 Goodco Press Incorporated Printing of Spaces&Species Passports 5785 127.53 Goodyear Auto Service Center Tire 5786 5,157.50 GreenInfo Network GIS Patrol Map Book Design& Production 5787 307.50 GreenInfo Network Coastal Display Map 5788 180.00 Half Moon Bay Review Subscription 5789 20.00 *1 Heritage Council of Santa Clara County Workshop Registration-D. Vu 5790 1,467.00 Gavin Hoban ROSS Study Consultant 5791 301.08 Home Depot Field Equipment and Supplies 5792 74.44 GTE Wireless Cellular Phone Service 5793 9.53 Hyster Sales Company Bobcat Auger Teeth 5794 162.83 Jodi Isaacs Vehicle Expense 5795 1,100.00 Judges&Attorneys Resolution Service, Inc. LegalFees 5796 5,618.17 Jeda Publications, Inc. Brochure Printing 5797 2,030.00 Tamara Kan Consultant-Water Rights Pagel Claims No. 99-06 Meeting 99-08 Date: March 24, 1999 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5798 225.40 L. C. Action Police Supply Uniforms 5799 2,160.00 The Learning Institute Class Vouchers 5800 6,450.00 *2 Lee Buffington County Tax Collector Acquisition of Tax Default Parcels 5801 381.13 Los Altos Garbage Company Dumpster Service 5802 406.75 Lucent Technologies Phone Maintenance Service 5803 330.35 Paul McKowan Reimbursement-Volunteer Supplies 5804 635.72 MetroMobileCommunications Radio& Repairs 5805 105.57 Moffett Supply Company Restroom Supplies 5806 653.12 National Fire Fighter Corp. Fire Equipment 5807 35.00 Network Solutions, Inc. Subscription-Domain Renewal 5808 96.45 Noble Ford Tractor, Inc. Tractor Filters 5809 252.23 Office Depot Office Supplies 5810 12,996.00 Old Republic Title Company Arlie Land Escrow Fees 5811 736.41 Orchard Supply Hardware Field Supplies 5812 1,267.65 Pacific Bell Telephone Service 5813 83.35 PIP Printing Business Card Printing 5814 255.64 Pitney Bowes Credit Corporation Postage Meter Lease 5815 54.18 Chuck Kozak Video Tapes-CAC Meetings 5816 730.00 Points of Light Foundation Conference-P. McKowan/L. Raymaker 5817 12.28 Precision Engravers Name Tag Engraving 5818 34.13 Rayne Water Conditioning Water Service 5819 10.00 Rich's Truck Tire Service Flat Tire Repair 5820 154.72 Royal Brass, Inc. Bobcat Hose Assembly 5821 726.86 Roy's Repair Service Vehicle Repairs and Service 5822 562.00 *3 Santa Clara County HMCD Diesel Tank Installation Permit-SRO 5823 202.00 *4 Santa Clara County Planning & Building Dept Electrical Inspection 5824 484.00 *5 Santa Clara County Planning & Building Dept Plan Processing Fee 195.00 5825 344.00 *6 Santa Clara County Fire Marshall Diesel Tank Installation Permit-SRO 5826 382.70 Second Cup Business Meeting Expense 5827 62.00 Sequoia Analytical Water Testing--Saratoga Gap 5828 489.52 Shelton, Inc. Culverts 5829 4,500.00 Rick Skierka-Licensed Land Surveyor Land Surveyor 5830 116.71 Skyline County Water District Water Service 5831 904.97 Summit Uniforms Uniforms 5832 625.00 Systems for Public Safety Recruitment History Investigations 5833 637.50 Terrasearch, Inc. Geotechnical Services--Bridges 5834 466.14 Therma Corp. HVAC Maintenance--D.C. Building 5835 7535.00 2 M Associates Consulting Services--Coastal Annexation 5836 36.89 U. S Rentals Service Charge 5837 2227.50 *7 United States Postmaster Postage 5838 30.81 Vertebrate Pest Conference Conference--J. Isaacs 5839 2567.29 VISA 108.95-Parts 654.18-Field Supplies 1089.80-Bandsaw 120.12-Uniforms 437.87-Software 113.25-Camera& Film Page 2 43.12-Small Tools Claims No. 99-06 Meeting 99-08 Date: March 24, 1999 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5840 89.38 M. Douglas Vu Vehicle Expens; 5841 450.00 West Valley College 4 Wheel Drive Training-New Recruitment 5842 137.73 The Workingman's Emporium Uniforms 5843 76.38 Kristi Webb Vehicle Expense 5844 635.25 Wheel Works Tires 5845 65.77 West Group Payment Center Legal On-Line Service 5846 200.00 Woodside& Portola Private Patrol Secure Gates-Windy Hill Parking Lot 5847 2,883.20 Whitmore, Johnson & Bolanos Legal Services 5848 178.35 *8 Lisa Zadek Reimbursement--Enterprise Rental Repair 5849 106.93 Lisa Zadek Vehicle Expense 58SOR 975.00 Bettencourt American Landscape Tree Trimming & Removal-DC Building 5851 R 421.62 Brendan Downing Reimbursement—PRAC Conference 5862R 2,500-00 GeoCadd Digital Mapping GIS Data Mapping 5853R 122.50 Stan Hooper Reimbursement—PRAC Conference 5854R 1,800.75 International Assessment Services, Inc. Legal Services 585SR 2,693.32 The JKA Group-Jim Kent Workshop Consultant-Issue Management 5856R 150.00 Tom Lindsay Docent Instructor 5867R 880.00 Micro Accounting Solutions Computer Consultant 5868R 230.13 Loro Paterson Reimbursement—PRAC Conference 5859R 210.00 Recreational Trails Conference Trail Construction Training-Volunteers 5860R 405.68 Petty Cash Vehicle Expense, Business Meeting Expense, Uniforms, Printing, Field Supplies& Nature Center Supplies *1 Urgent Check Issued March 16, 1999 *2 Urgent Check Issued October 13, 1998 *3 Urgent Check Issued March 15, 1998 *4 Urgent Check Issued March 18, 1998 *5 Urgent Check Issued March 18, 1998 *6 Urgent Check Issued March 18, 1998 *7 Urgent Check Issued March 11, 1998 *8 Urgent Check Issued March 16, 1998 Total 386,628.19 In the event Agenda Item 9 is not approved, this claim will not be processed. In the event Agenda Item 10 is not approved, this claim will not be processed. Page 3 Regional Open �, ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Managef,I DATE: March 24, 1999 SUBJECT: FYI 330 Distel Circle * Los Altos, CA 94022-1404 • Phone:650-691-1200 FAX: 650-691-0485 # E-mail: mrosdrsopenspace.org . Web site:www.opeiispace.org 13wrd of Directors Pete Siemens,Mary C Davey,led(vr, Deane Little, Nonette Hanko,Retry Crowder,Kenneth C. Nit/ •C ener,il M,mager:L.C iow,Britton y: BARRY SWENSON; 408 9981737; 22 Mar 99 1 :07PM;Job 336;Page 2/2 GV"( GRi EN VALLEA" CORI JORATION 701 North fir&t Street. San JoFw, CA%. ii;,- iFi: Fax. (-108),I!,w March 22, 1999 Board of Directors Midpeninsuln Regional Open Space District 330 Distcl Circle Los Altos,CA 940222 L. Craig Britton,General Manager Midpeninsula Regional Open Space District 330 [Nitel Circle Los Altos,CA 94022 Via Facsimile: 650.691.0495 Re: .1,('YCC/Arlie Land/Los Gaaos Property Ladies and Gentlemen; As you are undoubtedly aware.Green Valley Corporation is the Managing Member of 1.0CC, LLC,a California limited liability company,and Mr.Pietro rX-ne.vi is a Member of the limited liability company. We wish to make it explicitly clear that Mr. Donevi is not authorized to speak or act on behalf of LGCC,LLC. Action may only be taken on behalf of I-GCC,LLC by the Managing Member,Green Valley Corporation,or pursuant to a vote of 500/0 or More of the Membership Interest. We are writing you this letter to citiphasize that any actions Mr. Dencvi has already taken,or may take in the future,are not those of I GCC,LLC,unless expressly consented to by the Managing Member or by a vote of W19 or more of the melnburship interest. sincerely, 1,CwCC,LLC,a California Limited Liability Company Green Valley Corptyration,Managing Member son L Swen son Lauritzen President cc; William Scligmann T0111 Cave Regional Open ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 23, 1999 Mr. Rusty Areias Director, California State Parks Department P.O. Box 942896 Sacramento, CA 94296-0001 Dear Mr. Areias: It was a pleasure to meet you last Tuesday at the event put on by the California State Parks Foundation and hosted by Bill Lane. Unfortunately, I neglected to provide you with one of my cards, so I thought it might be helpful to send you some information about the Midpeninsula Regional Open Space District. I have been on the District's Board of Directors for ten years, and was re-elected in November for another four-year term. The District interacts frequently with State Parks on issues of mutual interest within our common areas. Within the District's boundary or adjoining District lands are parts of Castle Rock, Portola Redwoods, and Burleigh Murray State Parks. If the District's proposed coastal annexation is approved, its boundary will additionally include portions of Big Basin, Butano, and Ano Nuevo State Parks, and a number of State beaches. Should this expansion occur, we will no doubt have additional areas of shared interest and possible partnership. For your information, I am enclosing some materials about the District, including our Visitors Map, quarterly newsletter, and last year's annual report (our most recent). Please feel free to contact me or Craig Britton,the District's General Manger, if there is any District information you need, or if we can be of any assistance. Congratulations on your appointment, and we look forward to working with you and State Parks in the coming years. Sincerely, Betsy Crowder Director, Ward 6 BCImes cc: MROSD Board of Directors 330 Distel Circle - Los Altos, CA 94022-1404 - Phone:650-691-1200 FAX:650-691-0485 - E-mail:mrosdr+openspace.org . Web site:www.openspace.org Board of Directors:Pets:Siemens,Mary C.Davey,led Cyr,Deane Little, Nonette Hanko,Betsy Crowder, Kenneth C. Nitz .General Manager:L.Cram Britton Bill Tobin, 06:46 PM 3/11/99 , Sincerest Thanks and Gratitude Return-Path: billt@mediaflex. com From: "Bill Tobin" <billt@mediaflex.com> To: <mrosd@openspace.org> Cc: "Bob Collins" <bob. collins@lmco. com>,, "Glenn Keller" <gkeller@foveonics .com> Subject : Sincerest Thanks and Gratitude Date : Thu, 11 Mar 1999 18 : 46 : 05 -0800 X-MSMail-Priority: Normal Importance: Normal X-MimeOLE : Produced By Microsoft MimeOLE V4 .72 .2106 . 4 X-Rcpt-To: mrosd@openspace .org X-MIME-Autoconverted: from quoted-printable to 8bit by shell7 .ba .best .com id SAA07654 This message is addressed to Tom Randall, Phillip Hearin and their superiors . I would like to take the opportunity to thank you both dearly for the compassion and support that you both demonstrated as you cared for me and my friends on the morning of January 2nd of this year. You both responded to my call for help on the Jones Trail in Los Gatos when my friend, Rick Kaufmann, went down at the end of a long run. It seems that medically, there was nothing that could have been done to save him, according to the coroner ' s report that was recently completed. What I want to thank you both for, though, goes well beyond getting the paramedics to the right place quickly. Tom, with your quick response and the ability to take charge of the situation, and Phil, with the ability to gracefully move the survivors of this tragedy into the reality of the situation, helped us move forward into what needed to be taken care of next (Rick' s family) stronger and more peacefully becapse of your skills . Rick' s death was one of the most difficult things that I have ever been present for, only surpassed by the task of returning to their home without him. The events of that day were more powerfully dealt with by those present because of the care that was provided to us by you both. One thing is built upon another Printed for Malcolm Smith <mrosd@openspace.org> Bill Tobin, 06:46 PM 3/11/99 Sincerest Thanks and Gratitude __ and those simple and natural actions established a very good base upon which we are still building. Again, I thank you and wish to show our appreciation. Please let me know what we can do to extend my simple message portrayed in this note. I can be reached at the address and phone number below, please feel free to call upon US . I apologize that this has taken so long to come to you. Sincerely, Bill Tobin Bill Tobin VP, Technology MediaFlex, Inc. email : billt@mediaflex.com 445 Washington Street voice : (408) 260 . 6910 x102 Santa Clara, CA 95050-5915 fax: (408) 260 . 6919 Printed for Malcolm Smith <mrosd@openspace.org> 2 Intraoffice Memorandum March 18, 1999 To:Craig Britton, General Manager From:Paul McKowan, Volunteer Coordinator Subject:Volunteer Trail Patrol Activity Summary From: 1/1/98To: 12/31/98 VIOLATIONS OBSERVED ,\0 PRESERVES A TOTAL PATROL HOURS) Coal Creek (56) 3 3 El Corte de Madera (118) 9 4 2 3 4 22 Foothills (2) Fremont Older (172) 4 30 11 17 1 63 La Honda (12) 1 1 2 Long Ridge (263) 51 36 12 4 28 4 135 Los Trancos (8) Monte Bello (108) 25 8 1 34 Pulgas Ridge (223) 19 19 Purisima Creek (139) 1 7 7 4 4 23 Rancho (1060) 18 11 3 5 8 4 49 Ravenswood (2) Russian Ridge (88) 3 3 3 2 11 Saratoga Gap (19) 2 1 3 Sierra Azul (29) 1 4 3 1 9 Skyline Ridge (89) 2 1 2 4 9 St. Joseph's Hill (17) 1 5 4 10 Stevens Creek (1) Teague Hill (7) Thornewood (4) Windy Hill (247) 47 4 13 70 2 1 137 TOTAL VIOATIONS 130 123 61 144 53 1 17 529 PER VIOLATION TYPE PERCENTAGE OF 25% 23% 12% 27% 10% <1% 3% 100% TOTAL VIOLATIONS Total Violations Observed: 529 Total Patrol Hours: 2664 Average Patrol Hours Per Week: 51 *Violations of this type as a percentage of the total number of violations observed "Other Violations such as gathering wildflowers, vandalism, fishing, etc. Claims No. 99-D Meeting 99-08 Date: March 24. 1989 K8|DPEN|N8ULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5749 524.86 Acme&Sons Sanitation Sanitation Ser7ies 5750 2.701.92 All Premium Sportswear DomentV0ndbneohenm 5751 432.08 All Laser Service Printer Maintenance Service 5752 776.81 AnderaonNiexvander McDonald Ranch Maintenance&Repair 5753 250.000.00 ^ Arlie Land & Cattle Company Option Extension 5754 2.191.00 Art-Craft Carpet And Linoleum Shop Enterprise Rental Floor Coverings 5755 39.49 AT&T Long Distance Phone Service � 5756 170.50 Beck's shoes, Inc. Boot Rebuild � 5757 65.00 Berry's Pest Control Enterprise Rental Pest Control Service 5758 3O� C�OO Best Internet Service � 5759 5.245.00 TlmothvC. Best. CEG Conoukent--B Corte Oe Madera Projects 5760 273.44 Big 4Rents Excavator Rental 5761 251.45 B|U'e Towing & Recovery Towing Services 5702 18.000.00 ^^ Louis Bomdi General Engineering Monte Bello Road Repairs 5783 5.048.28 Brian KongasFou|hEngineers Teague Hill Lot Line Adjustments 5704 380.00 Jane Buxton RCJS8 Study Consultant 5785 1.300.00 CA Dept. of Parks& Rec. Training Center Electrical Skills C|amo-KA. Bmnhoah/G. Kern 6788 168.00 California Department ofJustice Background Checks--Recruitment 5787 118.83 California Water Service Water Service 5788 484.00 Cambria Corporation Database Modification Service 5769 155.14 Kerry Carlson Reimbursement-Uniform Expense 5770 138.81 Cole Supply Co.. Inc. Janitorial Supplies 5771 149.45 Costco Business Meeting Supplies&Membership 5773 110.42 SnottCoUena| Reimbursement-Uniform Expense 5773 068.75 Coyote Creek Riparian Station G|8Project Specialist 5774 18.88 CSK Auto Truck Repair Parts 5775 395.00 Council on Education inManagement PenaonneVHRAsat. Seminar-L. Crook 5776 580.00 Council on Education in Management Poroonne| 8eminapJ. Escobar/D. Dolan 5777 5.188.58 Design Concepts Graphic Design-Miscellaneous Projects 5778 7245.00 Durham Construction Incorporated Enterprise Rental Repairs 5779 45.88 John Escobar Vehicle Expense 5780 28.00 Federal Express Express Mail 5781 342.13 Matt Freeman Vehicle Expense 5782 900.84 Fixture Pronto Trail K8op Holders 5783 31.48 G@K Services Shop Towel Service 5784 85.00 Goodoo Press Incorporated Printing of Spaces&Species Passports 5785 127.53 Goodyear Auto Service Center Tine 5788 5.167.50 CSreon|nfoNebwork G|S Patrol Map Book Design & Production 5787 307.50 Gnaen|nfoNatworh Coastal Display Map 5788 180.00 Half Moon Bay Review Subscription 5789 20.00 °1 Heritage Council of Santa Clara County Workshop Ragietnaion-D. Vu 5790 1.487.00 Gavin Hoban R[)8S Study Consultant 5791 301.08 Home Depot Field Equipment and Supplies 5792 74.44 GTE Wireless Cellular Phone Service 5793 9.53 Hymhar Sales Company Bobcat Auger Teeth 5794 102.83 Jodi Isaacs Vehicle Expense 5795 1.100.00 Judges&Attorneys Resolution Service, Inc. Legm| Feea 5798 5.618.17 Jndo Publications, Inc. Brochure Printing 5797 2.030.00 Tamara Kan Consultant--Water Rights Pagel Claims No. 99-06 Meeting 99-08 Date: March 24, 1999 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5798 225.40 L. C. Action Police Supply Uniforms 5799 2,160.00 The Learning Institute Class Vouchers 5800 6,450.00 *2 Lee Buffington County Tax Collector Acquisition of Tax Default Parcels 5801 381.13 Los Altos Garbage Company Dumpster Service 5802 406.75 Lucent Technologies Phone Maintenance Service 5803 330.35 PaulMcKowan Reimbursement-Volunteer Supplies 5804 635.72 MetroMobileCommunications Radio& Repairs 5805 105.57 Moffett Supply Company Restroom Supplies 5806 653.12 National Fire Fighter Corp. Fire Equipment 5807 35.00 Network Solutions, Inc. Subscription-Domain Renewal 5808 96.45 Noble Ford Tractor, Inc. Tractor Filters 5809 252.23 Office Depot Office Supplies 5810 12,996.00 Old Republic Title Company Arlie Land Escrow Fees 5811 736.41 Orchard Supply Hardware Field Supplies 5812 1,267.65 Pacific Bell Telephone Service 5813 83.35 PIP Printing Business Card Printing 5814 255.64 Pitney Bowes Credit Corporation Postage Meter Lease 5815 54.18 Chuck Kozak Video Tapes-CAC Meetings 5816 730.00 Points of Light Foundation Conference-P. McKowan/L. Raymaker 5817 12.28 Precision Engravers Name Tag Engraving 5818 34.13 Rayne Water Conditioning Water Service 5819 10.00 Rich's Truck Tire Service Flat Tire Repair 5820 154.72 Royal Brass, Inc. Bobcat Hose Assembly 5821 726.86 Roy's Repair Service Vehicle Repairs and Service 5822 562.00 *3 Santa Clara County HMCD Diesel Tank Installation Permit-SRO 5823 202.00 *4 Santa Clara County Planning & Building Dept Electrical Inspection 5824 484.00 *5 Santa Clara County Planning & Building Dept Plan Processing Fee 5825 344.00 *6 Santa Clara County Fire Marshall Diesel Tank Installation Permit-SRO 5826 382.70 Second Cup Business Meeting Expense 5827 62.00 Sequoia Analytical Water Testing--Saratoga Gap 5828 489.52 Shelton, Inc. Culverts 5829 4,500.00 Rick Skierka-Licensed Land Surveyor Land Surveyor 5830 116.71 Skyline County Water District Water Service 5831 904.97 Summit Uniforms Uniforms 5832 625.00 Systems for Public Safety Recruitment History Investigations 5833 637.50 Terrasearch, Inc. Geotechnical Services--Bridges 5834 466.14 Therma Corp. HVAC Maintenance--D.C. Building 5835 7535.00 2 M Associates Consulting Services--Coastal Annexation 5836 36.89 U. S Rentals Service Charge 5837 2227.50 *7 United States Postmaster Postage 5838 30.81 Vertebrate Pest Conference Conference-4 Isaacs 5839 2567.29 VISA 108.95-Parts 654.18- Field Supplies 1089.80- Bandsaw 120.12- Uniforms 437.87-Software 113.25-Camera & Film 43.12-Small Tools Page 2 Claims No. 99-06 Meeting 99-08 Date: March 24, 1999 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5840 89.38 M. Douglas Vu Vehicle Expense 5841 450.00 West Valley College 4 Wheel Drive Training-New Recruitment 5842 137.73 The Workingman's Emporium Uniforms 5843 76.38 Kristi Webb Vehicle Expense 5844 635.25 Wheel Works Tires 5845 65.77 West Group Payment Center Legal On-Line Service 5846 200.00 Woodside& Portola Private Patrol Secure Gates-Windy Hill Parking Lot 5847 2,883.20 Whitmore, Johnson & Bolanos Legal Services 5848 178.35 *8 Lisa Zadek Reimbursement—Enterprise Rental Repair 5849 106.93 Lisa Zadek Vehicle Expense *1 Urgent Check Issued March 16, 1999 *2 Urgent Check Issued October 13, 1998 *3 Urgent Check Issued March 15, 1998 *4 Urgent Check Issued March 18, 1998 *5 Urgent Check Issued March 18, 1998 *6 Urgent Check Issued March 18, 1998 *7 Urgent Check Issued March 11, 1998 *8 Urgent Check Issued March 16, 1998 Total 376,528.19 In the event Agenda Item 9 is not approved, this claim will not be processed. In the event Agenda Item 10 is not approved, this claim will not be processed. Page 3 Claims No. 99-06 Meeting 99-08 Date: March 24, 1999 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5749 524.86 Acme &Sons Sanitation Sanitation Services 5750 2,701.92 All Premium Sportswear Docent Windbreakers 5751 432.08 All Laser Service Printer Maintenance Service 5752 776.61 Anderson Niswander McDonald Ranch Maintenance& Repair 5753 250,000.00 Arlie Land &Cattle Company Option Extension 5754 2,191.00 Art-Craft Carpet And Linoleum Shop Enterprise Rental Floor Coverings 5755 39.49 AT&T Long Distance Phone Service 5756 170.50 Beck's shoes, Inc. Boot Rebuild 5757 65.00 Berry's Pest Control Enterprise Rental Pest Control Service 5758 30.00 Best Internet Communications Internet Service 5759 5,245.00 Timothy C. Best, CEG Consultant-El Corte De Madera Projects 5760 273.44 Big 4 Rents Excavator Rental 5761 251.45 Bill's Towing& Recovery Towing Services 5762 18,000.00 ** Louis Bordi General Engineering Monte Bello Road Repairs 5763 5,048.28 Brian Kangas Foulk Engineers Teague Hill Lot Line Adjustments 5764 360.00 Jane Buxton ROSS Study Consultant 5765 1,300.00 CA Dept. of Parks& Rec. Training Center Electrical Skills Class-M. Bankosh/G. Kern 5766 168.00 California Department of Justice Background Checks-Recruitment 5767 116.93 California Water Service Water Service 5768 484.00 Cambria Corporation Database Modification Service 5769 155.14 Kerry Carlson Reimbursement-Uniform Expense 5770 138.81 Cole Supply Co., Inc. Janitorial Supplies 5771 149.45 Costco Business Meeting Supplies&Membership 5772 110.42 Scott Cotterel Reimbursement-Uniform Expense 5773 668.75 Coyote Creek Riparian Station GIS Project Specialist 5774 19.88 CSK Auto Truck Repair Parts 5775 395.00 Council on Education in Management Personnel/HR Asst. Seminar-L. Crook 5776 590.00 Council on Education in Management Personnel Seminar-J. Escobar/D. Dolan 5777 5,198.58 Design Concepts Graphic Design-Miscellaneous Projects 5778 7245.00 Durham Construction Incorporated Enterprise Rental Repairs 5779 45.83 John Escobar Vehicle Expense 5780 28.00 Federal Express Express Mail 5781 242.13 Matt Freeman Vehicle Expense 5782 900.64 Fixture Pronto Trail Map Holders 5783 31.46 G & K Services Shop Towel Service 5784 85.00 Goodco Press Incorporated Printing of Spaces&Species Passports 5785 127.53 Goodyear Auto Service Center Tire 5786 5,157.50 GreenInfo Network GIS Patrol Map Book Design&Production 5787 307.50 Greeninfo Network Coastal Display Map 5788 180.00 Half Moon Bay Review Subscription 5789 20.00 *1 Heritage Council of Santa Clara County Workshop Registration-D.Vu 5790 1,467.00 Gavin Hoban ROSS Study Consultant 5791 301.08 Home Depot Field Equipment and Supplies 5792 74.44 GTE Wireless Cellular Phone Service' 5793 9.53 Hyster Sales Company Bobcat Auger Teeth 5794 162.83 Jodi Isaacs Vehicle Expense 5795 1,100.00 Judges&Attorneys Resolution Service, Inc. LegalFees 5796 5,618.17 Jeda Publications, Inc. Brochure Printing 5797 2,030.00 Tamara Kan Consultant-Water Rights Page I Claims No. 99-06 Mee' fing 99-08 Date: March 24, 1999 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5798 225.40 L. C. Action Police Supply Uniforms 5799 2,160.00 The Learning Institute Class Vouchers 5800 6,450.00 *2 Lee Buffington County Tax Collector Acquisition of Tax Default Parcels 5801 381.13 Los Altos Garbage Company Dumpster Service 5802 406.75 Lucent Technologies Phone Maintenance Service 5803 330.35 PauIMcKowan Reimbursement-Volunteer Supplies 5804 635.72 MetroMobileCommunications Radio& Repairs 5805 105.57 Moffett Supply Company Restroom Supplies 5806 653.12 National Fire Fighter Corp. Fire Equipment 5807 35.00 Network Solutions, Inc. Subscription-Domain Renewal 5808 96.45 Noble Ford Tractor, Inc. Tractor Filters 5809 252.23 Office Depot Office Supplies 5810 12,996.00 Old Republic Title Company Arlie Land Escrow Fees 5811 736.41 Orchard Supply Hardware Field Supplies 5812 1,267.65 Pacific Bell Telephone Service 5813 83.35 PIP Printing Business Card Prinfing 5814 255.64 Pitney Bowes Credit Corporation Postage Meter Lease 5815 54.18 Chuck Kozak Video Tapes-CAC Meetings 5816 730.00 Points of Light Foundation Conference-P. McKowan/L. Raymaker 5817 12.28 Precision Engravers Name Tag Engraving 5818 34.13 Rayne Water Conditioning Water Service 5819 10.00 Rich's Truck Tire Service Flat Tire Repair 5820 154.72 Royal Brass, Inc. Bobcat Hose Assembly 5821 726.86 Roy's Repair Service Vehicle Repairs and Service 5822 562.00 *3 Santa Clara County HMCD Diesel Tank Installation Permit-SRO 5823 202.00 *4 Santa Clara County Planning & Building Dept Electrical Inspection 5824 484.00 *5 Santa Clara County Planning & Building Dept Plan Processing Fee 195.00 5825 344.00 *6 Santa Clara County Fire Marshall Diesel Tank Installabon Permit-SRO 5826 382.70 Second Cup Business Meeting Expense 5827 62.00 Sequoia Analytical Water Testing-Saratoga Gap 5828 489.52 Shelton, Inc. Culverts 5829 4,500.00 Rick Skierka-Licensed Land Surveyor Land Surveyor 5830 116.71 Skyline County Water District Water Service 5831' 904.97 Summit Uniforms Uniforms 5832 625.00 Systems for Public Safety Recruitment History InvesUgabons 5833 637.50 Terrasearch, Inc. Geotechnical Services-Bridges 5834 466.14 Therma Corp. HVAC Maintenance-D.C. Building 5835 7535.00 2 M Associates Consulting Services-Coastal Annexation 5836 36.89 U. S Rentals Service Charge 5837 2227.50 *7 United States Postmaster Postage 5838 30.81 Vertebrate Pest Conference Conference-J. Isaacs 5839 2567.29 VISA 108.95-Parts 654.18-Field Supplies 1089.80-Bandsaw 120.12-Uniforms 437.87-Software 113.25-Camera& Film Page 2 43.12-Small Tools Claims No. 99-06 Meeting 99-08 Date: March 24, 1999 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 5840 89.38 M. Douglas Vu Vehicle Expense 5841 450.00 West Valley College 4 Wheel Drive Training-New Recruitment 5842 137.73 The Workingman's Emporium Uniforms 5843 76.38 Kristi Webb Vehicle Expense 5844 635.25 Wheel Works Tires 5845 65.77 West Group Payment Center Legal On-Line Service 5846 200.00 Woodside& Portola Private Patrol Secure Gates-Windy Hill Parking Lot 5847 2,883.20 Whitmore, Johnson & Bolanos Legal Services 5848 178.35 *8 Lisa Zadek Reimbursement—Enterprise Rental Repair 5849 106.93 Lisa Zadek Vehicle Expense 58SOR 975.00 Bettencourt American Landscape Tree Trimming &Removal-DC Building 5851 R 421.62 Brendan Downing Reimbursement—PRAC Conference 5852R 2,500.00 GeoCadd Digital Mapping GIS Data Mapping 5853R 122.50 Stan Hooper Reimbursement—PRAC Conference 5854R 1,800.75 International Assessment Services, Inc. Legal Services 5855R 2,693.32 The JKA Group-Jim Kent Workshop Consultant-Issue Management 5856R 150.00 Tom Lindsay Docent Instructor 5857R 880.00 Micro Accounting Solutions Computer Consultant 6858R 230.13 Loro Paterson Reimbursement—PRAC Conference 5859R 210.00 Recreational Trails Conference Trail Construction Training-Volunteers 5860R 405.68 Petty Cash Vehicle Expense, Business Meeting Expense, Uniforms, Printing, Field Supplies& Nature Center Supplies *1 Urgent Check Issued March 16, 1999 *2 Urgent Check Issued October 13, 1998 *3 Urgent Check Issued March 15, 1998 *4 Urgent Check Issued March 18, 1998 *5 Urgent Check Issued March 18, 1998 *6 Urgent Check Issued March 18, 1998 *7 Urgent Check Issued March 11, 1998 *8 Urgent Check Issued March 16, 1998 Total 386,628.19 In the event Agenda Item 9 is not approved, this claim will not be processed. In the event Agenda Item 10 is not approved, this claim will not be processed. Page 3 Regional per S,ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager DATE: March 19, 1999 SUBJECT: FYI 330 Distel Circle . Los Altos, CA 94022-1404 . Phone: 650 691-1200 FAX:650-691-0485 . E-mail mrosdmopenspa(�e.org . Wei)site:www,opensl)ace.org � Bo,rrd of Oire(tors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little,Nonette ttanko, Betsv Crowder,Kenneth C. Nitz . Generallvtanat;er:L.Craig Britton Regional Open *ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 18, 1999 Ralph Heim Heim, Noack, Kelly & Spahnn 1121 L Street, Suite 100 Sacramento, CA 95814 Dear Ralph: I'm writing in reference to SB 117 (Murray), which is related to the Envirom-nental Enhancement Mitigation Fund. As far as I can tell, the bill will merely delete the ten-year sunset, which was originally July, 2001. Two questions on this bill come to mind: 1) would there be any value for the District to testify at the April 20 committee hearing, or at another time, and 2) what are the chances of increasing the arnount of the annual allocation to, say, $20 million? Please let me know if there is any action we should be taking to either help this legislation or increase the annual allocation. Sin cre'ly e y L. Craig ri on 9 General Manager LCB/mcs cc: MROSD Board of Directors Corey Brown, Trust for Public Lands 3.30 Distel Cirde * Los Altos, CA()4022-1404 Phone:650-691-1200 1 AX:650-691-0485 * E-mail: Wch site:www.oi)ensl)ace.org Boaid of Dire(tors:Pete Siemens,Mmy C.Davey,led Cyi,Deane I ittle, Nonelle I lanko,Belsy Crowder,Kenneth C. Nitz -General Alm),i�4er:L.Craig Brition Regional Open&jace MIDPENINSULA REGIONAL OVEN SPACE DISTRICT INTER-OFFICE MEMORANDUM TO: C. Britton, General Manager (J FROM: M. Williams, Real Property Representative DATE: March 18, 1999 ,SUBJECT: Peninsula Open Space Trust(Zabel)Property Addition to Open Space Preserve The Gift Deed for the subject transaction was recorded on March 8, 1999 and title to and possession of this 17.4 acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at their meeting of February 24, 1999. DEDICATION CHART INFORMATION Dedication Board Statun Approval Closing Dedication (InteedM or P1 C'Serve Am Grant" Date Date Doe Acr= Witithedn Notes Saratoga Gap POST(Zabel) 2/24/99 3/M 17.4 Intended Gift cc: Board of Directors D. Dolan Operations Accounting - Planning 330 Distel Circle Los Altos,CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485 . E-mail:nirosd@opensr),ice.org Web site:www.oLienspace.(�rg Bo,'-ird of 1)ire(tors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonetre Hanko,BeINy Crowder,Kenneth C.Nitz . Gcoeral Manager:L.Craig Britton Q°ep�10" -4 COUNTY OF SAN NIATEO � a 9 �o PROBATION DEPARTMENT GENE A. ROH CHIEF PROBATION OFFICER March 12, 1999 ❑ ADMINISTRATION L. Craig Britton, General Manager 2teoCa Road 4Q2 Midpeninsula Regional Open Space District San Mateo,Ca 94402 312-9916 330 Distel Circle FAX(650)312-5597 ADULT SERVICES Los Altos, CA 94022-1404 ❑ 400 County Center Redwood City, 94063 (650)363-4244 44 Dear Mr. Britton: FAX(650)363-4829 ❑ 1024 Mission Read I just wanted to acknowledge the thoughtful letter you sent to me regarding our South San Francisco,Ca 94080 (650)877-5411 juvenile Work Program. We are indeed proud of the work that our juvenile Work FAX(650)742-0253 Program performs and the service it gives to the community. ❑ 2415 University Avenue East Palo Alto,Ca 94303 (650)3634243 It is gratifying to have our efforts acknowledged. Clearly, the staff who work in FAX(650)327.7602 this program, specifically Regina Wilson and Sam Weinberg, are the reasons ❑ COURT WORK PROGRAM why this program works at all. Again, it is a pleasure to have you acknowledge 400 County Center Redwood City,Ca 94063 our efforts. Adult Placement (650)363-4640 Juvenile Placement (650)363-4643 Thank you for the acknowledgement, and I hope we can continue this successful FAX(650)363-4829 partnership. ❑ INSTITUTIONS Juvenile Hall 21 Tower Road Very truly yours, San Mateo,Ca 94402 (650)312-5327 FAX(650)312-5364 ®^/ ❑ Camp Glenwood P.O.Box 39 La Honda,Ca 94020 (650)363-4373 FAX(650)747-0160 Gene R o h ❑ JUVENILE SERVICES Chief Probation Officer 21 Tower Road San Mateo,Ca 94402 (650)312-9816 mj c FAX(650)312-5349 ❑ 2415 University Avenue East Palo Alto,Ca94303 cc: Janice MacLaren, Deputy Chief Probation Officer— Institution Services 363-4243 FAX(650)32727-7602 Tony Orazem� Director - Juvenile Hall 602 JUVENILE TRAFFIC Regina Wilson, Institution Services Manager ❑ 21 Tower Road Sam Weinberg, Group Supervisor I PPT San Mateo,Ca 94402 (650)312-5372 FAX(650)312-5349 ❑ VICTIM CENTER 1024 Mission Road MAR b South San Francisco,Ca 94080 MAR - (650)877-5494 FAX(650)877-7001 Regional Open S,,ace 1 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 4, 1999 Mr. Gene Roh Chief Probation Officer 21 Tower Road San Mateo, CA 94402 Dear Mr. Roh: On behalf of the Midpeninsula Regional Open Space District I would like to recognize and thank those responsible for managing and supervising the San Mateo County Juvenile Weekend Work Program. For the past 10 years, the District has benefited from the work completed by the participants in this program. It has also provided an opportunity for urban youth to experience natural areas, some for the first time,to gain an appreciation for our natural resources, and to take pride in the work accomplished. This effective and worthwhile community work diversion program has contributed to the maintenance and management of District lands. Typical projects include trail maintenance, fence repair, invasive plant removal, and litter pick up. We have worked with several different probation staff members over the years, and have always found them to be very professional. We appreciate their flexibility, especially in light of our own fluctuating staffing levels, and their ready acceptance of our input regarding the program. Sam Wienberg, under the direction of Regina Wilson, exemplifies this high level of professionalism. We look forward to continuing this successful partnership. incerely, L. Craig Britton General Manager LCB/dd Cc: Honorable Members, San Mateo County Board of Supervisors Regina Wilson Sam Weinberg Dennis Danielson 330 Distel Circle . Los Altos,CA 94022-1404 . Phone:650-691-1200 FAX: 650-691-0485 a E-mail: mrosd«openspace.org . Web site:www.openspace.org Bo,rrd of Directors:Pete Siemens,Mary C. Davey,led Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C. Nitz •Genera/Manager:L.Craig Britton INTER-OFFICE MEMORANDUM March 12, 1999 TO: C. Britton, General Manger FROM: G. Baillie, Operations Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month February Year 1999 VIOLATIONS TOTALS CITES CRIMES TOTALS CITES Bicycles False Information 1 1 Closed area 15 15 Resisting officer 3 0 Speed 2 1 Stolen vehicle 1 0 Helmet 7 6 Attempted rape 1 0 Night-riding 0 0 Unsafe operation 0 0 ACCIDENTS/INCIDENTS Dogs Hiking/running 1 Prohibited area 1 1 Search & Rescue 1 Off-leash 3 1 Off-road vehicles 3 0 ENFORCEMENT Closed area 0 0 Citations 41 After hours 3 3 Written warnings 18 Vandalism 7 0 Arrests 0 Parking 6 6 Police assistance 4 Parking after hours 21 7 Dumping/littering 0 0 MUTUAL AID Campfires 0 0 Accidents 3 Camping 0 0 Law Enforcement 3 Weapons Landing Zone 0 Actual contact 0 0 Report only 0 0 Evidence of 0 0 Occult activity 1 0 SUMMARIES OF SIGNIFICANT INCIDENTS Feb. 1: A vehicle rammed the entry gate to Long Ridge OSP from the inside, at Portola Heights road. The chain and lock were broken and the gate was bent. L. Paterson. Feb. 1: A District tenant drove on an unauthorized road at Long Ridge OSP and damaged the road. The vehicle became stuck in the mud. The incident was reported by a trail patrol volunteer. L. Paterson. Feb. 3: A District docent reported two men pulling a loaded tarp up a trail in Pulgas Ridge OSP. M. Newburn contacted them and determined they were homeless. They were advised that camping was prohibited and told to break down their camp. The men broke camp and left the preserve. Feb. 5.: A docent called to advise that four oak trees at Russian Ridge OSP had bright chalk rubbed on them. Previous chalking, similar in nature, has occurred at Windy Hill and Corte de Madera. L. Paterson. Feb. 7: A stolen and abandoned boat trailer was found in Sierra Azul OSP by T. Lausten. A deputy was requested to respond and arrived one hour and twenty-five minutes later. The deputy handled the recovery of the trailer. Feb. 8: At Long Ridge OSP a ceremonial rock ring was found, containing a big knife and a silver ring. Feb. 12: Two visitors reported a suspicious man with a young girl in Rancho. They were concerned about her welfare. A deputy was requested and P. Hearin, M. Newburn and T. Lausten conducted a hasty search of the area. The search was canceled because no one was found who matched the description in the initial report. Feb. 15: At Long Ridge OSP four cyclists were cited for riding on a closed trail. One of the individuals repeatedly provided false information. He was also cited for "providing false information to a peace officer," a misdemeanor. L. Paterson. Feb. 21: A female jogger at St. Joseph's Hill OSP was intimidated by an angry-appearing male who threatened to rape her. She fled the preserve and called Los Gatos police. Two police units, a town ranger, a county ranger, and T. Randall responded to the call. The area was checked, however the man was not located. Los Gatos Police completed a criminal report. Feb. 28: T. Randall attempted to stop a cyclist for speeding at St. Joseph's Hill OSP. The cyclist made an obscene hand gesture and swerved around T. Randall. The cyclist sped off in excess of 30 mph and was never located. Feb. 28. P. Hearn cited a cyclist for trail speed in Sierra Azul OSP. He clocked the cyclist at 29 mph on radar. Feb. 28. Four bicyclists were seen on a closed trail at Long Ridge OSP. Two of the bicyclists fled after being told to stop by the ranger. The other two were issued citations. L. Hyman. Vandalism Incidents: Feb. 1: J. Kowaleski discovered vandalism to the Soda Trail closure in Sierra Azul. Approximately six feet of fence was damaged and barrier brush piles had been removed. The area was secured and the damage restored. Feb. 2: J. Kowaleski discovered that the Moody Trail closure in Sierra Azul had been reopened by knocking over ten feet of fence and removal of brush barrier piles. Feb. 13: P. Hearin found that the glass plate and bulb on the parking lot light at Fremont Older had been smashed. A new light fixture was installed. Feb. 14: T. Randall discovered a gate in Sierra Azul that had been pushed, causing the locking post to pull out of the ground. Feb. 27: At St. Joseph's Hill OSP T. Randall found that the sign frame and plexiglass had been pulled off the district signboard and thrown down an embankment. One map box was destroyed and the words "#*&% You!" written in mud on the sign face. Memorandum : To: L. Craig Britton From: Gordon Baillie Subject: CCC Unity Day Date: March 5, 1999 The California Conservation Corps will be hosting their annual"Unity Day,"for the Pacific Bays Region on Thursday April 1, 1999. The region covers an area from northern Sonoma County, to south of Santa Cruz and east to San Joaquin County. Over two hundred Corps members will be working at Pulgas Ridge Open Space Preserve, assisting field staff and the Resource Management Specialist, on habitat restoration by removing non-native vegetation. At the conclusion of the mornings work they will meet at Foothills Park for a barbecue lunch and awards ceremony. The presence of the General Manager and any available Board members would be appreciated at the lunch/awards presentation, which is a way of thanking for Corps members for all of their hard work on District land. The lunch and awards presentation will be from 1:00 pm to 2:15 pm. The location is Palo Alto's Foothills Park- 3300 Page Mill Rd. This is 2.5 miles west of Highway 280. Board members who are interested are also invited to stop by the worksite on Pulgas Ridge. Crews will begin arriving at 9:30 am. Please contact me if you have any questions. FILE:C:\DATA\WPDOCSXOTHER\UNITYCCC\BOARD-GM.REQ Henne pin Parks Liwvel. Hennepin Parks Web site is now on-line wvm.hennepinparks.org The Web site is a great resource for the public, staff and board members. It contains detailed information about Hennepin Parks' organization, programs, facilities, news, employment opportunities, etc. Park Guests can even buy a Patron Pass, a gift certificate or donate to our "Forest Forever" Program from a computer, 24 hours a day. Some of the areas are still "under construction" or "coming soon". Web site management is a dynamic process. If you have comments or want more information please call Margie Ostlund, Director of Special Services, at (612)559-6746 or e- mail mostlund@hennepinparks.org i Michael Murphy, 04 :34 PM 3/11/99 , CAC Return-Path: michael@ctsl .com X-Sender: ctsl@pop.batnet . com (Unverified) Date.--T-ha; 1 ar 1999 16: 34 : 03 -0800 To: cgk@montara.com Kael Murphy <michael@ctsl .com> Subject : CAC rCc:) mrosd@openspace.org cpt-To: mrosd@openspace .org In your letter responding to my letter to the MROSD Board regarding the makeup of the CAC, you made a statement that carried a lot of weight with them. It was that Stan Pastorino, Geoff Allen and Neil Curry own land that is as "potentially subject to eminent domain by MROSD" as any other. MROSD Ordinance 86-01 . 1 says : "Eminent domain shall not be used to acquire all or any part of an improved property that is not susceptible to further subdivision. . . " Stan Pastorino lives on an 18 acre parcel with two houses on it . Geoff Allen lives on 35 acres that are under a conservation easement . Neil Curry lives on an 80-acre parcel that was created by a former owner who merged two 40 acre parcels in order to get a building permit . Given that there is a 40 acre minimum parcel size on flat ground and a practical average parcel size of about 70 acres required for a density credit, none of these properties are susceptible to further subdivision, and therefore none are subject to eminent domain. I have not seen Toni Danzig' s property, which is an 80-acre woodland, and I do not know if she lives on it . Unless it is flat, it also is not large enough to be subdivided. The MROSD Board relied on your statement in rejecting my position. I am writing them to correct two immaterial inaccuracies in my original letter. If you feel your very material inaccuracy requires a correction, I would appreciate a copy of your letter to them. Printed for Malcolm smith <mrosd@openspace.org> 1 J