HomeMy Public PortalAboutORD15046 BILL NO. 2012-98
SPONSORED BY COUNCILMAN Scrivner
I---
ORDINANCE NO. J � L) 1- -
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR CEMETERY
MAINTENANCE WITH LAMBERSON'S LAWN CARE
WHEREAS, Lamberson's Lawn Care has been selected as the firm best qualified to
provide cemetery maintenance.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. Lamberson's Lawn Care is hereby approved as the best qualified firm
to provide cemetery maintenance services and its bid is hereby accepted.
Section 2. The Mayor and City Clerk are hereby authorized to execute an
agreement with Lamberson's Lawn Care.
Section 3. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 4. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Y
Passed: j , .9,, -1/ 9-, Approved:
Presiding Office Mayor
ATTEST: APPROVED AS TO FORM:
ity Clerk Cyy-tounse or
CITY OF JEFFERSON
CONTRACT RENEWAL OF THE
CEMETERY MAINTENANCE CONTRACT
WHEREAS, the City of Jefferson, Missouri, a municipal corporation, 320 East McCarty Street,
Jefferson City, Missouri, 65101, hereinafter designated "City, "entered into an Agreement with
Lamberson's Lawn Care, 3112 Southwood Circle, Jefferson City, Missouri, hereinafter referred to
as "Contractor," on November 21, 2012; and
WHEREAS, the Agreement was for lawn maintenance of City cemeteries.
WHEREAS, both parties wish to extend the agreement for the first of two additional one -year
renewal periods as stipulated in Paragraph 3 of the agreement dated November 21, 2012.
NOW, THEREFORE, be it agreed by the parties that the agreement is hereby renewed for the first
of two additional one -year periods to end November 30, 2014.
IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals this
of September, 2013.
CITY OF JEFFERSON, MISSOURI
Mayor
ATTEST:
APPROVED AS TO FORM:
City ►ou selor
U: \Contract Filcs \service \Lamberson Lawn Care\Amendmcnt 2013.wpd
LAMBERSON'S LAWN CARE
day
2 7 2012
CITY OF JEFFERSON ey
CEMETERY MAINTENANCE CONTRACT
THIS CONTRACT,made and entered into this- day of November,2012 by and between Lamberson's
Lawn Care, hereinafter called"Contractor", and the City of Jefferson, Missouri, a municipal corporation,
hereinafter called"City."
WITNESSETH: That Whereas, Contractor has become the lowest responsible bidder for furnishing the
supervision,labor,tools,equipment,materials and supplies related to lawn maintenance of City cemeteries.
NOW THEREFORE, the parties to this contract agree to the following:
1, Scope of Services.
Contractor agrees to perform the services related to lawn maintenance of City cemeteries, said
services more particularly described in Exhibit A attached hereto. Said cemeteries for work to be
performed are: the Fairview and Woodland Cemeteries located at East McCarty Street, Jefferson
City,Missouri,and the Longview Cemetery,located on Scott Station Road,Jefferson City,Missouri.
2. Manner and Time for Completion.
Contractor agrees with the City to furnish all supervision, labor, tools, equipment, materials and
supplies necessary to perform,and to perform,said work at Contractor's own expense in accordance
with the contract documents and any applicable City ordinances and state and federal laws,within
thirty(30)calendar days from the date Contractor is ordered to proceed,which order shall be issued
by the Department of Public Works within ten(10)days after the date of this contract.
3. Contract Period.
This contract shall be in effect from December 1, 2012 through November 30, 2013. With the
consent of both parties, the Contract may be extended for two(2) additional one(1) year periods.
4. Payment.
Payment shall be made to Contractor by City following the submission by Contractor of an original
itemized statement and a monthly activity report following completion of services.
5. Prevailing Wages.
To the extent that the work performed by Contractor is subject to prevailing wage law, Contractor
shall pay a wage of no less than the"prevailing hourly rate of wages" for work of a similar character
in this locality, as established by Department of Labor and Industrial Relations of the State of
Missouri, and as established by the Federal Employment Standards of the Department of Labor.
Contractor acknowledges that Contractor knows the prevailing hourly rate of wages for this project
because Contractor has obtained the prevailing hourly rate of wages from the contents of Annual
Waive Order No. 19 Section 026 in which the rate of wages is set forth.Contractor further agrees that
Contractor will keep an accurate record showing the names and occupations of all workmen
employed in connection with the work to be performed under the terms of this contract. The record
shall show the actual wages paid to the workmen in connection with the work to be performed under
U:•Contract Files smicc+amlxz on Lawn Cara-Ccmetcry Maintenance 2012,wpd
the terms of this contract. A copy of the record shall be delivered to the Purchasing Agent each
week. In accordance with Section 290.250,RSMo,Contractor shall forfeit to the City One Hundred
Dollars ($100.00) for each workman employed, for each calendar day or portion thereof that the
workman is paid less than the stipulated rates for any work done under this contract,by Contractor
or any subcontractor under the Contractor.
6. Pricing. Qty Unit Price Total Price
YEAR ONE
A. Care and Maintenance of
Fairview, Woodland,and
Longview Cemeteries as
Specified. 12 mos. $1,910.00 $22,920.00
YEAR TWO
B. Care and Maintenance of
Fairview,Woodland, and
Longview Cemeteries as
Specified. 12 mos. $2,005.00 $24,060.00
YEAR THREE
C. Care and Maintenance of
Fairview, Woodland, and
Longview Cemeteries as
Specified. 12 mos. $2,105.00 $25.260.00
7. Insurance.
Contractor shall procure and maintain at its own expense during the life of this contract:
A. Workmen's Compensation Insurance for all of its employees to be engaged in work
under this contract.
B. Contractor's Public Liability Insurance in an amount not less than$500,000 for all
claims arising out of a single occurrence and $100,000 for any one person in a
single accident or occurrence, except for those claims governed by the provisions
of the Missouri Workmen's Compensation Law, Chapter 287, RSMo, and
Contractor's Property Damage Insurance in an amount not less than $500,000 for
all claims arising out of a single accident or occurrence and$100,000 for any one
person in a single accident or occurrence.
C. Automobile Liability Insurance in an amount not less than$500,000 for all claims
arising out of a single accident or occurrence and$100,000 for any one person in
a single accident or occurrence.
D. Owner's Protective Liability Insurance. Contractor shall also obtain at its own
expense and deliver to the City an Owner's Protective Liability Insurance Policy
naming the City of Jefferson as the insured,in an amount not less than$500,000 for
all claims arising out of a single accident or occurrence and$100,000 for any one
U lContract Files%miceNLamberson Lain CareTemetery Maintcnancc 2012.wpd 2
person in a single accident or occurrence,except for those claims governed by the
provisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo.
No policy will be accepted which excludes liability for damage to underground
structures or by reason of blasting,explosion or collapse.
E. Subcontracts. In case any or all of this work is sublet,Contractor shall require the
Subcontractor to procure and maintain all insurance required in Subparagraphs(A),
(B),and(C)hereof and in like amounts.
F. Scope of Insurance and Special Hazard. The insurance required under Sub-
paragraphs(B)and(C)hereof shall provide adequate protection for Contractor and
its subcontractors, respectively, against damage claims which may arise from
operations under this contract, whether such operations be by the insured or by
anyone directly or indirectly employed by it,and also against any special hazards
which may be encountered in the performance of this contract.
NOTE: Paragraph(F) is construed to require the procurement of Contractor's protective
insurance (or contingent public liability and contingent property damage policies) by a
general contractor whose subcontractor has employees working on the project,unless the
general public liability and property damage policy(or rider attached thereto)of the general
contractor provides adequate protection against claims arising from operations by anyone
directly or indirectly employed by Contractor.
8. Contractor's Responsibility for Subcontractors.
It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions
of its subcontractors,and of persons either directly or indirectly employed by them,as Contractor
is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate
provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to
Contractor by all the terns herein set forth,insofar as applicable to the work of subcontractors and
to give Contractor the same power regarding termination of any subcontract as the City may exercise
over Contractor under any provisions of this contract. Nothing contained in this contract shall create
any contractual relations between any subcontractor and the City or between any subcontractors.
9. Liquidated Damages.
The City may deduct Two Hundred Fifty Dollars($250.00)from any amount otherwise due under
this contract for every day Contractor fails or refuses to prosecute the work, or any separable part
thereof, with such diligence as will insure the completion by the time above specified, or any
extension thereof,or fails to complete the work by such time,as long as the City does not terminate
the right of Contractor to proceed. It is further provided that Contractor shall not be charged with
liquidated damages because of delays in the completion of the work due to unforeseeable causes
beyond Contractor's control and without fault or negligence on Contractor's part or the part of its
agents.
10. Termination.
The City reserves the right to terminate this contract by giving at least five(5) days prior written
notice to Contractor,without prejudice to any other rights or remedies of the City should Contractor
be adjudged a bankrupt, or if Contractor should make a general assignment for the benefit of its
creditors, or if a receiver should be appointed for Contractor or for any of its property, or if
U:�Contract Fi1cwsmiceLamberson Lawn Ca cTemetery Maintenance 2012.%vo 3
Contractor should persistently or repeatedly refuse or fail to supply enough properly skilled
workmen or proper material, or if Contractor should refuse or fail to make prompt payment to any
person supplying labor or materials for the work under the contract, or persistently disregard
instructions of the City or fail to observe or perform any provisions of the contract.
11. City's Right to Proceed.
In the event this contract is terminated pursuant to Paragraph 7,then the City may take over the work
and prosecute the same to completion,by contract or otherwise,and Contractor and its sureties shall
be liable to the City for any costs over the amount of this contract thereby occasioned by the City.
In any such case the City may take possession of,and utilize in completing the work,such materials,
appliances and structures as may be on the work site and are necessary for completion of the work.
The foregoing provisions are in addition to,and not in limitation of,the rights of the City under any
other provisions of the contract,city ordinances, and state and federal laws.
12. Indemnity.
To the fullest extent permitted by law,the Contractor will indemnify and hold harmless the City,its
elected and appointed officials,employees,and agents from and against any and all claims,damages,
losses,and expenses including attorneys'fees arising out of or resulting from the performance of the
work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury,
sickness, disease, or death,or to injury to or destruction of tangible property(other than the Work
itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any
negligent act or omission of contractor,any subcontractor,anyone directly or indirectly employed
by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it
is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate,
abridge,or otherwise reduce any other right or obligation of indemnity which would otherwise exist
as to any party or person described in this Paragraph.
13. Payment for Labor and Materials.
Contractor agrees and binds itself to pay for all labor done, and for all the materials used in the
construction of the work to be completed pursuant to this contract.
14. Supplies.
Contractor is hereby authorized and directed to utilize the City's sales tax exemption in the purchase
of goods and materials for the project as set out in Section 144.062,RSMo 1986 as amended.
15. Knowledge of Local Conditions.
Contractor hereby warrants that it has examined the location of the proposed work and the attached
specifications and has fully considered such local conditions in making its bid herein.
16. Severability.
If any section, subsection, sentence,or clause of this Contract shall be adjudged illegal, invalid,or
unenforceable,such illegality, invalidity,or unenforceability shall not affect the legality, validity,
or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or
attachment not so adjudged.
17. Governing Law.
The contract shall be governed by the laws of the State of Missouri. The courts of the State of
Missouri shall have jurisdiction over any dispute which arises under this contract,and each of the
parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful
U:\Contract Filessmice'Lambetson Lawn CamCcmctcry Maintenance 2012.wpd 4
action by the City to enforce this contract,the City shall be entitled to recover its attorney's fees and
expenses incurred in such action.
18. Contract Documents.
The contract documents shall consist of the following:
a. This Contract f.. General Provisions
b. Addenda g. Special Provisions
c. Information for Bidders h. Technical Specifications
d. Notice to Bidders I. Drawing and/or Sketches
e. Signed Copy of Bid
This contract and the other documents enumerated in this paragraph,form the Contract between the
parties. These documents are as fully a part of the contract as if attached hereto or repeated herein.
19. Complete Understanding,Merger.
Parties agree that this document including those documents described in the section entitled
"Contract Documents"represent the full and complete understanding of the parties. This contact
includes only those goods and services specifically set out. This contract supersedes all prior
contracts and understandings between the Contractor and the City.
20. Authorship and Enforcement
Parties agree that the production of this document was the joint effort of both parties and that the
contract should not be construed as having been drafted by either party.In the event that either party
shall seek to enforce the terms of this contract through litigation,the prevailing party in such action
shall be entitled to receive,in addition to any other relief,its reasonable attorneys fees,expenses and
costs.
21. Amendments.
This contract may not be modified, changed or altered by any oral promise or statement by
whomsoever made; nor shall any modification of it be binding upon the City until such written
modification shall have been approved in writing by an authorized officer of the City. Contractor
acknowledges that the City may not be responsible for paying for changes or modifications that were
not properly authorized.
22. Waiver of Breech .
Failure to Exercise Rights and Waiver:Failure to insist upon strict compliance with any of the terms
covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or
conditions,nor shall any failure at one or more times be deemed a waiver or relinquishment at any
other time or times by any right under the terms,covenants or conditions herein.
23. Assignment.
Neither party may sell or assign its rights or responsibilities under the terms of this agreement
without the express consent of the remaining party.
24. Nondiscrimination.
Contractor agrees in the performance of this contract not to discriminate on the ground or because
of race,creed,color,national origin or ancestry,sex,religion,handicap,age,or political opinion or
U:,Contract Filesscnice'Lmnbewn Lawn CarclCanetery Maintenance 2012.wN 5
affiliation, against any employee of Contractor or applicant for employment and shall include a
similar provision in all subcontracts let or awarded hereunder.
25_ Illegal Immigration.
Prior to commencement of the work:
1. Contractor shall, by sworn affidavit and provision of documentation, affirm its
enrollment and participation in a federal work authorization program with respect
to the employees working in connection with the contracted services.
2. Contractor shall sign an affidavit affirming that it does not knowingly employ any
person who is an unauthorized alien in connection with the contracted services.
3. If contractor is a sole proprietorship,partnership,or limited partnership,contractor
shall provide proof of citizenship or lawful presence of the owner prior to issuance
of the Notice to Proceed.
26. Notices.
All notices required to be in writing may be given by first class mail addressed to City of Jefferson,
Department of Public Works, 320 East McCarty, Jefferson City,Missouri, 65101,and Contractor
at Lamberson's Lawn Care, 3112 Southwood Circle,Jefferson City,Missouri, 65101. The date of
delivery of any notice shall be the second full day after the day of its mailing.
IN WITNESS WHEREOF,the parties hereto have set their hands and seals.
CITY OF JEFFERSON,MISSOURI LAMBERSON'S LAWN CARE
.0
Mayor e:
ATTEST. ATTEST:
(AX��
City Clerk Title:
APPROVED AS TO FORM:
City Counselor
17:•Contraci File-se icc-Lwnbe- n Lawm Care'Cemeterq Mainlenance 2012.wprf 6
Exhibit A
SCOPE OF SERVICES
It is agreed and understood by the contractor that work performed under this contract will be
inspected by the City and the City reserves the right at any time to suspend or order the correction of work
performed and to declare the contract forfeited for reasons of non-compliance to this contract
1. General
1.2 The contractor shall not engage or use the services of subcontractors in the performance of
this contract except with the prior written approval of the City before any work is
performed. All services will be performed in a workmanlike fashion.
2. Personnel Requirements
2.1 The contractor shall be responsible for all supervision required to satisfactorily perform the
requirements of the contract.
3. Equipment and Supply Requirements
3.1 The contractor must furnish all equipment and materials necessary to perform the contract.
4. SPECIFIC REQUIREMENTS
4.1 Fairview, Woodland and Longview Cemeteries
4.1.1 The contractor shall provide maintenance and repair of the Fairview and Woodland
Cemetery grounds located at 1000-1022 East McCarty Street and Longview
Cemetery located at 204 Scott Station Road in accordance with the terms and
conditions set herein.
4.1.2 Contractor shall mow the grass and vegetation as often as needed to keep vegetation
four inches (4") or less. Once the mowing has started in a cemetery, it must be
completed in a two (2) day period, unless weather conditions do not permit the
completion thereof.
4.1.3 Contractor shall trim grass and vegetation along and on both sides of any fences or
walls,to the paved street or roadway,and maintain any fences or walls free from
the entanglement of vines and all other vegetation. This must be coordinated at the
same time as mowing is being done and as needed between mowing of the grounds.
4.1.4 Contractor shall trim grass and vegetation around all grave markers,headstones,and
other appurtenances of the cemetery taking care to avoid damage to such. The
contractor may use vegetation control products around grave markers,headstones
and other appurtenances to reduce the amount of trimming; however, all products
used must be approved by the City prior to application. This must be coordinated
at the same time as the mowing described above.
U.anima Fi1cs\smice\Lambcrson Lawn CarmCemetcry Maintenance 2012.wo 7
Exhibit A
4.1.5 Contractor shall trim and care for shrubbery as directed by the City. This item
includes the cutting and removal of brush and undergrowth on the hillside of
Chestnut Street and East Miller Street.
4.1.6 Contractor shall maintain all areas free of litter and unsightly debris. Contractor
shall remove fallen limbs, leaves,and litter from the cemetery grounds as needed,
but not less than one(1) time per week.
4.1.7 Contractor shall dispose of litter and yard waste in accordance with applicable laws
and not stored on the cemetery premises.
4.1.8 Contract shall maintain the hard surfaced entrance road, inner roadway, and
adjoining sidewalks free of mud, snow and debris.
4.1.9 Contractor shall maintain gates,fences and storage buildings in good condition and
good repair what materials provided by the City. Materials provided by the City do
not include vegetation control products. Any vegetation control products described
in 4.1.4 shall be at the sole expense of the contractor.
4.1.10 Contractor shall use care at all items while performing work in the cemeteries to
avoid any damage to grave markers, headstones, and other appurtenances to the
cemetery. Contractor shall keep lawn mowing equipment(with exception of string
trimmers)at least six(6)inches away from grave markers,headstones, family plot
walls, and other appurtenances in the cemetery to avoid damage. Care shall be
taken with string trimmers so as not to damage appurtenances.
4.1.11 Contractor shall remove and dispose of grave decorations as needed or requested,
but not less than four (4) times per year during the months of February, April,
August, and October.
4.1.12 Contractor shall level and reseed all sunken graves or areas of cemetery as needed
or requested by the City. The city shall approve any and all seed to be used and
shall reimburse the contractor for the seed used.
4.1.13 Cemetery grass must be cut,and all litter,leaves,and fallen limbs must be removed
within the five (5) days prior to the following major holidays: Easter, Mother's
Day,Memorial Day,Father's Day,Fourth of July,Labor Day,and Veteran's Day.
4.2 Reports
4.2.1 Contractor or contractor's designee shall be available to meet with City
representatives upon request.
4.2.2 Contractor must submit a monthly statement of maintenance activity with the billing
statement.
4.2.3 Contractor shall maintain a log of all service performed that month, if any, and
submit with the monthly invoice.
UnContract Fil&smice.Lamberson Lawn CAWCemetery Maintenance 2012.wpd 8
Exhibit A
4.2.4 The City shall maintain a monthly log of any service inadequately performed that
month. The city will monitor services and will require Contractor to correct the
services inadequately performed within seventy-two(72) hours. Contractor must
notify the City at completion of corrective services. Any work not corrected at the
request of the City or any damage to the cemetery by Contractor and not repaired
by Contractor will be corrected by the City or its designee and such cost incurred
will be deducted from the Contractors bill.
5. Inspection
5.1 The Director of Planning and Protective Services,or his or her designee, will provide for
the inspection of the work. The inspector shall decide all questions that may arise as to
manner and of performance and acceptable fulfillment of the contract by the contractor.
Suspension of work may be ordered in writing by the Director of Planning and Protective
Services or their designee if deemed to be in the public interest.
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ivoodiand and Fairview Cemeteries
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CITY OF'EFFERSOhI WOODLAND CE'METERY'll FAIRVir:W CEMETERY % CITY OF JEFFERSCN CITY
�i 1022 E Mccarty St 1000 E Meearty St
Disclalmer: Map and parrs?dsts are bottevod to be accurate, bO accurso,is rat guarantaod. This fs not a legal dz-cument and simuld me tea substituted -Map Scale
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1875
Department of Planning and Protective Services Memorandum
320 East McCarty Street • Jefferson City, Missouri 65101 P: 573.634,6410 F: 573.634.6457 • www.jeffcitymo.org
Date: October 30, 2012
To: Terry Stephenson, Purchasing Agent
From: Janice McMillan, AICP, Director
Subject: Cemetery Maintenance Agreement
Based on the evaluations, Lamberson's Lawn Care is recommended to be awarded the Cemetery
Maintenance Agreement at a bid of$72,240.00 for a three year period.
Even though Lamberson's Lawn Care was not the lowest bid, the past experience, amount of
equipment available, and number of personnel exceeds the low bidder, Casteel Landscaping and
Construction.
IF J
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16
Department of Planning and Protective Services Memorandum
320 East McCarty Street • Jefferson City,Missouri 65101 • P: 573.634.6410 • F:573.634.6562 • www.jeffcitymo.org
Date: October 2, 2012
To: 4-Janice McMillan, Planning and Protective Services Director
Ron Davenport, Building and Inspection Services Director
From: David Grellner, Environmental Health Manager-0-C,
Subject: Cemetery Maintenance Agreement
Environmental Health Specialist Loran Prenger, Property Inspectors Katherine O'Neal and Clint
Bishop conducted interviews of the lowest two bidders for the City of Jefferson Cemetery
Maintenance Agreement. Each bidder was evaluated on cost, past experience, reliability, and
expertise of personnel. Based on the evaluations, Lamberson Lawn Care is recommended to
be awarded the Cemetery Maintenance Agreement at a bid of$72,240.00 for the three year
agreement.
Even though Lamberson Lawn Care was not the lowest bid, the past experience, amount of
equipment, and number of personnel exceeds the other bidder, Casteel Landscaping and
Construction. Staff recommends entering into the three year agreement with Lamberson Lawn
Care.
dlc
FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: Bid 2636—Cemetery Maintenance
Planning &Protective Services, Opened September 18,2012
BIDS RECEIVED: Year One Year Two Year Three
Casteel Landscaping & Const., Hartsburg, MO $17,280.00 $19,440.00 $21,840.00
Lamberson's Lawn Care, Jefferson City, MO $22,920.00 $24,060.00 $25,260.00
Suess Grounds Maintenance, Henley,MO $38,616.00 $40,548.00 $42,576.00
R&R Landscaping LLC, Jefferson City, MO $42,300.00 $42,300.00 $42,300.00
All Seasons Landsc. & Const. Jefferson City, MO $59,566.00 $60,756.00 $61,956.00
The request was sent to eight additional bidders, advertised in News Tribune and posted on the
City web site.
FISCAL NOTE:
10-532-540060—Cemetery Maintenance
FY2013 Budget $20,000.00
Expended -0-
Bid 2636 $22,746.42
Balance (-$ 2,746.42)
Funds required for the FY2013 year include one month at the current rate of$1,736.42 and
eleven months at the new contract rate of$1,910.00 for a total of$22,746.42. Funds will be
transferred from account 10-532-522020-Environmental Health, Professional Services in the
amount of$2,742.42 to cover the shortage.
PAST PERFORMANCE:
The city has awarded projects to this vendor in the past and the contractor has completed the
projects as specified and bid.
RECOMMENDATION:
This bid was a weighted bid. Although Casteel Landscaping& Construction of Hartsburg was
lower in cost, Lamberson's Lawn Care received a higher number of total points when past
experience and reliability and expertise of personnel were considered. Staff recommends award
to the lowest and best bid meeting the specifications, Lamberson's Lawn Care of Jefferson City
in the amount of$22,920.00 for year one. The bid carries up to two additional one year renewal
periods at specific costs for year two and year three.
ATTACHMENTS - SUPPORTING DOCUMENTATION
Signature tic/
Purchas g Mgnt ector, Planning& Protective Services
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1825
Department of Planning and Protective Services Memorandum
320 East McCarty Street • Jefferson City, Missouri 65101 P: 573.634.6410 F: 573.634.6457 . wwwjeffcitymo.org
Date: October 30, 2012
To: Terry Stephenson, Purchasing Agent
From: Janice McMillan, AICP, Directo
Subject: Cemetery Maintenance Agreement
Based on the evaluation criteria, Lamberson's Lawn Care is recommended to be awarded the
Cemetery Maintenance Agreement for year one, December 1, 2012 to November 30, 2013 at a cost of
$22,920.00. The bid carries up to two additional renewal periods at specific prices for year two and year
three.
Even though Lamberson's Lawn Care was not the lowest bid, the past experience and number of
personnel exceeds the low bidder, Casteel Landscaping and Construction.
City of Jefferson, Missouri
Tabulation of Bids
Bid No:2636
Subject: Cemetery Maintenance
Dept: Planning&Protective Svs. Casteel Landscaping Lamberson's Lawn Care Suess Grounds R&R Landscaping LLC All Seasons Landscaping
Date: September 18,2012 &Construction Maintenance &Construction
PAGE 1 Hartsbur , MO Jefferson Ci , MO Henley, MO Jefferson Ci , MO Jefferson Ci , MO
ITEM 4n Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
Cemetery Maintenane
Year One 12 mo $1,440.00 $17,280.00 $ 1,910.00 $22,920.00 $3,218.00 $ 38,616.00 $3,525.00 $ 42,300.00 $4,963.00 $ 59,556.00
Year Two 12 mo $1,620.00 1 $19,440.00 $2,005.00 $24,060.00 $3,379.00 $ 40,548.00 $3,525.00 $ 42,300.00 $5,063.00 $ 60,756.00
Year Three 12 mo $1,820.00 $21,840.00 $2,105.00 $25,260.00 $3,548.00 $ 42,576.00 $3,525.00 $ 42,300.00 $5,163.00 $ 61,956.00
Total Three Year Cost $58,560.00 $72,240.00 $121,740.00 $126,900.00 $ 182,268.00
Discount for prompt payment 0% 0% $0.00 2%10 days $0.00
Disadvantaged Business no yes no no no
Woman Owned Business no yes yes no no
Cooperative procurement Cole Co yes yes yes yes yes
Cooperative procurement Housing es yes Iyes yes I yes
Bid is firm for 30 days 90 days 60 days 1096 days 90 days
RFB Sent to the following with no
response:
Gaines Landscaping,Jefferson City,MO
Forever Green Lawncare,Jefferson City,MO
Drinkard Landscaping,Jefferson Ci , 0
Dan's A+Lawncare,Jefferson City, MO
All Green Enterprises,Jefferson City, MO
Capital City Lawncare,Jefferson City, MO
Advantage Lawn Care,Jefferson City, MO