HomeMy Public PortalAbout10/04/2016 Special City Council Minutes"
M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F O C T O B E R 4 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n O c t o b e r 4 , 2 0 1 6 a t
7 : 0 0 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , a n d C h i e f o f P o l i c e E d B e l l a n d .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 0 p . m . )
A . A p p r o v a l o f t h e S e p t e m b e r 2 0 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t h r e e , l i n e 1 6 , i t s h o u l d s t a t e , " A n d e r s o n s t a t e d t h a t t h e e x t e n s i v e
m a r s h e s l o c a t e d i n M e d i n a h a v e b e e n d i s c u s s e d b a r O n t h e S t e e r i n g C o m m i t t e e a s a
b e n e f i t t o t h e C i t y a s t h a t w i l l a s s i s t i n k e e p i n g M e d i n a r u r a l m a i n t a i n i n g t h e r u r a l f e e l o f
t h e C i t y . "
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e S e p t e m b e r 2 0 , 2 0 1 6
r e g u l a r C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 1 p . m . )
A . A p p r o v e O f f - S a l e L i q u o r L i c e n s e t o H o l i d a y S t a t i o n s t o r e s , I n c . ( D B A : H w y
5 5 L i q u o r s ) a t 2 0 0 A H i g h w a y 5 5
B . A p p r o v e T o b a c c o L i c e n s e t o H o l i d a y S t a t i o n s t o r e s , I n c . ( D B A : H w y 5 5
L i q u o r s ) a t 2 0 0 A H i g h w a y 5 5
C . A p p r o v e A m e n d e d a n d R e s t a t e d C o n t r a c t f o r F i r e P r o t e c t i o n w i t h t h e
H a m e l V o l u n t e e r F i r e D e p a r t m e n t
D . A p p r o v e A g r e e m e n t f o r J o i n t U s a g e o f S a n i t a r y S e w e r b e t w e e n t h e C i t i e s
o f M e d i n a a n d P l y m o u t h
E . A p p r o v e A g r e e m e n t w i t h M e d i n a L e a s e d H o u s i n g A s s o c i a t i o n I i n R e g a r d s
t o P e r m a n e n t F i n a n c i n g
F . R e s o l u t i o n N o . 2 0 1 6 - 7 7 A c c e p t i n g D o n a t i o n s f o r M e d i n a C e l e b r a t i o n D a y
G . R e s o l u t i o n N o . 2 0 1 6 - 7 8 R e c o g n i z i n g V o l u n t e e r s a n d C o n t r i b u t o r s t o
M e d i n a C e l e b r a t i o n D a y
J o h n s o n n o t e d t h a t I t e m D r e f e r s t o t h e J u s t f o r K i x s i t e . H e t h a n k e d t h e v o l u n t e e r s a n d
c o n t r i b u t o r s f o r M e d i n a C e l e b r a t i o n D a y .
M o v e d b y P e d e r s o n , s e c o n d e d b y M a r t i n , t o a p p r o v e t h e c o n s e n t a g e n d a . M o t i o n
p a s s e d u n a n i m o u s l y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
O c t o b e r 4 , 2 0 1 6
VI. PRESENTATIONS
A. Resolution No. 2016-79 Recognizing Greg Leuer for 10 Years of Service to
the City of Medina (7:03 p.m.)
Mitchell read aloud the resolution recognizing Greg Leuer for ten years of service to the
City of Medina.
Moved by Martin, seconded by Anderson, to adopt Resolution No. 2016-79 Recognizing
Greg Leuer for Ten Years of Service to the City of Medina. Motion passed
unanimously.
Scherer noted the Leuer is a key member of the department in terms of safety and
communication with the public and thanked him for his excellent work.
Mitchell stated that all of the Medina employees do an excellent job and stated that the
longevity of the employees is beneficial to the City. He thanked Leuer for his continued
service.
VII. COMMENTS (7:07 p.m.)
A. Comments from Citizens on Items not on the Agenda
Steven Pflaum stated that when the Council considered the Stonegate development the
previous year there were comments from the residents along Deerhill Road that they
would like the character of the road to remain rural and avoid tree removal. He stated
that trees have been marked for removal with the road project, noting that a total of 28
trees will need to be removed for the widening of the road. He stated that his lawyer
spoke with the lawyers for Stonegate, which led to a meeting with he and the
developers, where the developers told him that the City was concerned with the amount
of tree cover being removed and therefore were under discussion as to whether that
short distance the road could be narrowed to avoid that level of removal. He stated that
it appeared that 14 of the 28 trees could be saved if the road could be narrowed in that
entrance location, which would be a significant improvement.
Dale Wonderlick spoke in representation of the property owners at 2120 Chippewa in
regard to a potential rezoning of their property. He stated that currently their property is
zoned as rural residential but they would like to rezone the property to low density
residential. He stated that the property has changed quite a bit as a result of the
development of the neighboring property and has made their property less desirable. He
stated that they would like to have the property rezoned to allow for more appropriate
development.
Mitchell stated that he has met with the property owners previously and is well aware of
the situation but noted that this statement would again be recorded in the record.
B. Park Commission
Scherer stated that the Park Commission will meet on October 19th and anticipated
requests from the ball teams will come forward. He stated that work continues on the
parking lot at Hamel Legion Park.
C. Planning Commission
No report.
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Medina City Council Meeting Minutes 2
October 4, 2016
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V I I I . N E W B U S I N E S S
A . W e l l h o u s e N o . 3 A d d i t i o n C h a n g e R e q u e s t N o . 5 ( 7 : 1 5 p . m . )
J o h n s o n e x p l a i n e d t h a t t h e t r a n s d u c e r w a s o v e r l o o k e d d u r i n g t h e b i d f o r t h e p r o j e c t .
T h e t r a n s d u c e r i s n e c e s s a r y t o c o m p l e t e t h e p r o j e c t .
S c h e r e r s t a t e d t h a t a s t a r t u p w a s d o n e t h e p r e v i o u s w e e k a n d t h e w e l l d i d g r e a t . H e
s t a t e d t h a t t h e c h e m i c a l f e e d s t a r t u p w o u l d o c c u r t h e f o l l o w i n g w e e k . H e s t a t e d t h a t a l l
s e e m s t o b e g o i n g w e l l a n d a n t i c i p a t e d t h a t t h e w e l l w o u l d b e o n l i n e w i t h i n o n e t o t w o
w e e k s .
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a p p r o v e C h a n g e O r d e r N o . 5 i n t h e a m o u n t
o f $ 1 , 2 0 7 . 5 0 f o r t h e W e l l h o u s e # 3 A d d i t i o n / W e l l # 8 P r o j e c t . M o t i o n p a s s e d
u n a n i m o u s l y .
B . M e t r o p o l i t a n C o u n c i l E n v i r o n m e n t a l S e r v i c e s ( M C E S ) I / I R e d u c t i o n G r a n t
A g r e e m e n t a n d R e i m b u r s e m e n t ( 7 : 1 7 p . m . )
J o h n s o n s t a t e d t h a t t h i s i t e m r e l a t e s t o t h e i n f l o w a n d i n f i l t r a t i o n a s s i s t a n c e t h e C i t y
r e c e i v e s f r o m t h e M e t r o p o l i t a n C o u n c i l . H e a d v i s e d o f a v a i l a b l e g r a n t a s s i s t a n c e t h e
C i t y r e c e i v e s f o r c e r t a i n p r o j e c t s , s u c h a s T o w e r D r i v e .
S c h e r e r s t a t e d t h a t t h e C i t y h a s h a d t w o , a n d a n t i c i p a t e d a t h i r d , e x c e e d a n c e i n t h e
H a m e l s y s t e m . H e s t a t e d t h a t t h e y a r e t e l e v i s i n g t h e l i n e s t o d e t e r m i n e i f t h e r e a r e
p r o b l e m s t h a t n e e d t o b e r e p a i r e d . H e s t a t e d t h a t t h e r e w a s a p r o b l e m i d e n t i f i e d i n t h e
I n d e p e n d e n c e s y s t e m a n d n o t e d t h a t h e d i d f o l l o w u p w i t h t h e M e t C o u n c i l . H e s t a t e d
t h a t t h e r e i s a n e w c r e w i n I n d e p e n d e n c e a n d t h e y h a v e b e e n w o r k i n g h a r d t o r e s o l v e
t h e i r i s s u e s .
M i t c h e l l a s k e d w h e r e t h e c i t y o f I n d e p e n d e n c e w a t e r s y s t e m i s .
S c h e r e r e x p l a i n e d t h a t t h e y d o n o t h a v e a w a t e r s y s t e m a n d n o t e d t h a t t h e p r o b l e m w a s
i n t h e i r s e w e r s y s t e m .
M a r t i n r e f e r e n c e d t h e p r o p o s e d g r a n t a n d a s k e d f o r c l a r i f i c a t i o n o n t h e l a n g u a g e i n t h e
a g r e e m e n t .
K e l l o g g p r o v i d e d d e t a i l s o n t h e g r a n t a g r e e m e n t .
1 . R e s o l u t i o n N o . 2 0 1 6 - 8 0 t o E n t e r i n t o a G r a n t A g r e e m e n t b e t w e e n t h e
C i t y o f M e d i n a a n d t h e M e t r o p o l i t a n C o u n c i l E n v i r o n m e n t a l S e r v i c e s
f o r t h e I m p r o v e m e n t o f P u b l i c a l l y O w n e d I n f r a s t r u c t u r e
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a d o p t r e s o l u t i o n n o . 2 0 1 6 - 8 0 t o e n t e r
i n t o a g r a n t a g r e e m e n t b e t w e e n t h e C i t y o f M e d i n a a n d M e t r o p o l i t a n C o u n c i l
E n v i r o n m e n t a l S e r v i c e s f o r t h e I m p r o v e m e n t o f P u b l i c a l l y O w n e d I n f r a s t r u c t u r e . M o t i o n
p a s s e d u n a n i m o u s l y .
I X . C I T Y A D M I N I S T R A T O R R E P O R T ( 7 : 2 6 p . m . )
J o h n s o n n o t e d t h a t t h e f a l l b u s i n e s s t o u r s w i l l o c c u r o n O c t o b e r 1 3 t h a t 7 : 3 0 a . m .
X . M A Y O R & C I T Y C O U N C I L R E P O R T S ( 7 : 2 6 p . m . )
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
O c t o b e r 4 , 2 0 1 6
Martin commented that the Hamel Fire Department open house occurred the previous
weekend and was a great event that was well attended by the community.
Mitchell stated that he and Johnson met with representatives from the Minnehaha Creek
Watershed to discuss their 2015 Research and Monitoring Report. He stated that they
discussed the buildup of phosphorus and what could be done to Tower phosphorus in the
bodies of water at the top of the watershed in the City.
XI. APPROVAL TO PAY THE BILLS (7:29 p.m.)
Moved by Anderson, seconded by Martin, to approve the bills, EFT 003832-003851 for
$64, 311.66, order check numbers 044886-044936 for $123,944.83, and payroll EFT
507424-507449 for $46,340.98. Motion passed unanimously.
XII. CLOSED SESSION: CITY ADMINISTRATOR ANNUAL PERFORMANCE
REVIEW
The meeting adjourned to closed session at 7:30 p.m. to conduct the annual
performance review of the City Administrator. Motion passed unanimously.
The meeting reconvened to open session at 8:01 p.m.
XIII. ADJOURN
Moved by Martin, seconded by Cousineau, to adjourn the meeting at 8:02 p.m. Motion
passed unanimously.
Bob Mitchell, Mayor
Attest
Jodi M. Gallup, City Clerk
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Medina City Council Meeting Minutes 4
October 4, 2016
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O R D E R C H E C K S S E P T E M B E R 2 1 , 2 0 1 6 - O C T O B E R 4 , 2 0 1 6
0 4 4 8 8 6 R A U D A M A H F O U Z $ 1 5 0 . 0 0
0 4 4 8 8 7 M A T T A M Y M P L S P R T N S H P $ 2 0 , 0 0 0 . 0 0
0 4 4 8 8 8 M E D I N A G O L F & C O U N T R Y C L U B $ 8 0 . 1 4
0 4 4 8 8 9 N A P A O F C O R C O R A N I N C $ 1 8 . 0 7
0 4 4 8 9 0 B A N D A P A T I , S A T I S H $ 2 5 0 . 0 0
0 4 4 8 9 1 P A N C H A L , D I V Y A $ 2 5 0 . 0 0
0 4 4 8 9 2 V E N K A T E S A N , M O U L I $ 1 5 0 . 0 0
0 4 4 8 9 3 A D A M ' S P E S T C O N T R O L I N C $ 1 4 9 . 0 0
0 4 4 8 9 4 A M E R I C A N M A I L I N G M A C H I N E S $ 6 , 9 7 4 . 0 0
0 4 4 8 9 5 B A R B E R C O N S T R U C T I O N C O I N C $ 1 5 , 8 4 1 . 6 4
0 4 4 8 9 6 B E A U D R Y O I L & P R O P A N E $ 5 , 1 4 3 . 4 0
0 4 4 8 9 7 B I F F S I N C $ 5 3 5 . 3 0
0 4 4 8 9 8 B R O C K W H I T E $ 3 , 0 6 0 . 0 0
0 4 4 8 9 9 B R Y A N R O C K P R O D U C T S $ 5 6 8 . 9 4
0 4 4 9 0 0 B U D G E T P R I N T I N G $ 2 6 . 9 2
0 4 4 9 0 1 D I T T E R I N C $ 3 8 1 . 6 0
0 4 4 9 0 2 E A R L F A N D E R S E N I N C $ 7 6 2 . 5 3
0 4 4 9 0 3 E C M P U B L I S H E R S I N C $ 1 , 7 5 9 . 3 2
0 4 4 9 0 4 E H L E R S & A S S O C I N C $ 4 , 0 7 5 . 0 0
0 4 4 9 0 5 F E R N C O M P A N I E S I N C $ 9 3 2 . 9 2
0 4 4 9 0 6 G R A I N G E R $ 8 7 . 7 8
0 4 4 9 0 7 H A M E L L I O N S C L U B $ 6 0 0 . 0 0
0 4 4 9 0 8 H D S U P P L Y W A T E R W O R K S L T D $ 4 7 3 . 4 3
0 4 4 9 0 9 H E N N C T Y R E S I D E N T / R E A L E S T A T E $ 3 0 . 0 0
0 4 4 9 1 0 H I G H W A Y 5 5 R E N T A L $ 8 9 9 . 4 3
0 4 4 9 1 1 H O L I D A Y F L E E T $ 2 , 4 9 2 . 6 6
0 4 4 9 1 2 K E N N E D Y & G R A V E N C H A R T E R E D $ 9 , 7 5 3 . 8 0
0 4 4 9 1 3 L A N O E Q U I P M E N T I N C $ 5 , 8 3 7 . 8 6
0 4 4 9 1 4 L A W E N F O R C E M E N T L A B O R $ 3 9 2 . 0 0
0 4 4 9 1 5 M A D I S O N N A T I O N A L L I F E $ 6 2 9 . 1 5
0 4 4 9 1 6 M A R C O I N C $ 2 9 . 2 1
0 4 4 9 1 7 M C M A - M N C T Y / C O M G M T A S S O C $ 5 0 . 0 0
0 4 4 9 1 8 M E T R O E L E V A T O R I N C $ 1 7 5 . 0 0
0 4 4 9 1 9 M E T R O W E S T I N S P E C T I O N $ 1 4 , 1 8 7 . 2 2
0 4 4 9 2 0 M N B U R E A U O F C R I M I N A L $ 7 5 . 0 0
0 4 4 9 2 1 P I T N E Y B O W E S $ 4 6 7 . 9 0
0 4 4 9 2 2 R A N D Y ' S S A N I T A T I O N I N C $ 2 2 0 . 0 0
0 4 4 9 2 3 R O L F E R I C K S O N E N T E R P R I S E S I N C $ 7 , 4 2 2 . 3 7
0 4 4 9 2 4 R U S S E L L S E C U R I T Y R E S O U R C E I N C $ 5 6 . 2 5
0 4 4 9 2 5 S I T E O N E L A N D S C A P E S U P P L Y L L C $ 3 0 8 . 2 5
0 4 4 9 2 6 S L R 1 5 R I F L E S I N C $ 3 , 8 5 2 . 0 0
0 4 4 9 2 7 S T R E I C H E R ' S $ 6 4 4 . 9 6
0 4 4 9 2 8 S U N L I F E F I N A N C I A L $ 5 3 7 . 9 0
0 4 4 9 2 9 T A L L E N & B A E R T S C H I $ 3 , 4 8 6 . 7 6
0 4 4 9 3 0 T E G R E T E C O R P $ 1 , 3 2 5 . 7 4
0 4 4 9 3 1 T I M E S A V E R O F F S I T E $ 3 1 0 . 5 0
0 4 4 9 3 2 T K D A $ 1 , 8 6 2 . 4 9
0 4 4 9 3 3 T R I - C O U N T Y L A W E N F O R C E M E N T $ 7 5 . 0 0
0 4 4 9 3 4 T R O P H I E S B Y L I N D A I N C $ 5 4 . 0 0
0 4 4 9 3 5 U P T O W N H A M E L I N C $ 6 5 . 0 0
0 4 4 9 3 6 C O N N E L L Y I N D U S T R I A L $ 6 , 4 3 4 . 3 9
T o t a l C h e c k s $ 1 2 3 , 9 4 4 . 8 3
E L E C T R O N I C P A Y M E N T S S E P T E M B E R 2 1 , 2 0 1 6 - O C T O B E R 4 , 2 0 1 6
0 0 3 8 3 2 E P R P E R A $ 1 4 , 3 0 8 . 0 4
0 0 3 8 3 3 E P R F E D / F I C A $ 1 5 , 6 8 2 . 9 9
0 0 3 8 3 4 E P R S T A T E O F M I N N E S O T A $ 3 , 2 4 1 . 5 6
0 0 3 8 3 5 E S E L E C T A C C O U N T $ 7 9 3 . 1 2
0 0 3 8 3 6 E C I T Y O F M E D I N A $ 1 9 . 0 0
0 0 3 8 3 7 E F A R M E R S S T A T E B A N K O F H A M E L $ 2 0 . 0 0
0 0 3 8 3 8 E P R M N D e f e r r e d C o m p $ 2 , 3 6 0 . 0 0
0 0 3 8 3 9 E P A Y M E N T S E R V I C E N E T W O R K I N C $ 3 3 6 . 9 0
0 0 3 8 4 0 E S E L E C T A C C O U N T $ 6 2 9 . 6 1
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
O c t o b e r 4 , 2 0 1 6
003841E FARMERS STATE BANK OF HAMEL $35.00
003842E PITNEY BOWES $380.94
003843E SELECT ACCOUNT $414.95
003844E KONICA MINOLTA $168.48
003845E MARCO (LEASE) $1,050.97
003846E MEDIACOM OF MN LLC $355.80
003847E WRIGHT HENN COOP ELEC ASSN $2,135.65
003848E XCEL ENERGY $12,748.28
003849E CIPHER LABORATORIES INC $4,753.00
003850E SELECT ACCOUNT $3,167.37
003851E MINNESOTA, STATE OF $1,710.00
Total Electronic Checks $64,311.66
PAYROLL DIRECT DEPOSIT SEPTEMBER 21, 2016
507424 ALTENDORF, JENNIFER L $1,314.63
507425 BARNHART, ERIN A. $1,965.67
507426 BELLAND, EDGAR J $2,522.48
507427 BOECKER, KEVIN D. $2,668.78
507428 CONVERSE, KEITH A $2,051.16
507429 DINGMANN, IVAN W $1,586.39
507430 DOMINO, CHARMANE $1,766.60
507431 ENDE, JOSEPH $1,409.33
507432 FINKE, DUSTIN D. $2,110.20
507433 GALLUP, JODI M $1,667.32
507434 GLEASON, JOHN M. $2,080.43
507435 GREGORY, THOMAS $1,950.15
507436 HALL, DAVID M. $2,010.89
507437 JESSEN, JEREMIAH S $2,180.37
507438 JOHNSON, SCOTT T. $2,226.34
507439 KLAERS, ANNE M $1,137.92
507440 LANE, LINDA $1,506.21
507441 LEUER, GREGORY J. $1,865.79
507442 MCGILL, CHRISTOPHER R. $1,435.41
507443 MCKINLEY, JOSHUA D $1,442.64
507444 NELSON, JASON $2,494.76
507445 PETERSON, DEBRA A $1,614.14
507446 REINKING, DEREK M $1,778.57
507447 SCHERER, STEVEN T. $2,259.38
507448 STAPLE, AMANDA $150.67
507449 VIEAU,CECILIA M. $1,144.75
Total Payroll Direct Deposit $46,340.98
Medina City Council Meeting Minutes 6
October 4, 2016