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Home My Public Portal About2022 Budget Narrative Corporate Fund Corporate Fund Summary…………………………………………………………..………………………………………………………………….1 Corporate Fund Revenues……………………………………………………………………………………………………………..3 Corporate Fund Tranfers Out……………………………………………………………………………………………………………..25 Management Services ……………………………………………………………………………………………………………………………27 Public Works Department…………………………………………………………………………………………………………………..55 Police Department……………………………………………………………………………………………………………………………..82 Fire Department……………………………………………………………………………………………………………………………………………98 Community Development Department……………………………………………………………………………………………………………………………………………………………………….115 Internal Service Funds Municipal Equipment Repair Fund………………………………………………………………………………………………..132 Capital Equipment Replacement Fund………………………………………………………………………………………..141 Insurance and Risk Fund……………………………………………………………………………………………………………….149 Facility Repair and Replacement Fund………………………..……………………………………………………………………………160 Special Revenue Funds Special Tax Allocation Fund………………………………………………………………………………………………………………………167 Waukegan/Golf Special Tax Allocation Fund…………………………………………………………………………………………………172 Police Special Fund………………………………………………………………………………………………………………………………..180 Foreign Fire Fund…………………………………………………………………………………………………….……………………………………181 Debt Service Fund Corporate Purpose Bonds Fund……………………………………………………………………………………………………………………………..182 Trust and Agency Funds Police Pension Fund………………………………………………………………………………………………………………………………..183 Firefighters’ Pension Fund……………………………………………………………………………………………………………………..184 Escrow Deposit Fund……………………………………………………………………………………………………………………………………185 Special Service Area Bond Fund……………………………………………………………………………………………………………………186 Enterprise Funds Glenview Water Fund………………………………...……………………………………………………………………………………..187 Wholesale Water Fund……………………………………………………………………………………………………………………………………….215 Glenview Sanitary Sewer Fund……………………………………...………………………………………………………………………..229 Commuter Parking Fund…………………………………………………………………………………………………………………………………………252 Capital Project Funds Capital Projects Fund……………………………………………………………………………………………………………………………….270 Glen Capital Projects Fund……………………………………………………………………………………………………………………………….271 Permanent Fund……………………………………………………………………………………………………………………………….272 Motor Fuel Tax Fund……………………………………………………………………………………………………………………………….277 Table of Contents Corporate Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Taxes 44,897,782 45,566,437 49,758,834 53,973,151 8,406,714 Licenses & Permits 2,112,604 2,689,742 2,470,392 2,278,066 (411,676) Fines & Forfeits 93,007 125,500 135,500 126,000 500 Charges For Services 4,716,650 5,081,142 5,085,642 5,254,920 173,778 Intergovernmental 18,882,944 18,059,208 21,683,574 18,465,931 406,723 Investment Income 371,938 375,000 190,000 215,000 (160,000) Other Revenues 871,891 910,311 885,000 1,088,464 178,153 Contributions & Transfers 172,370 132,318 132,318 134,965 2,647 Transfers In 560,288 575,000 575,000 575,000 - Total Revenues 72,679,474 73,514,658 80,916,260 82,111,497 8,596,839 Expenditures Management Services 17,946,150 20,224,761 22,188,628 23,541,032 3,316,272 Public Works 7,738,243 7,326,885 7,292,119 8,282,891 956,007 Police 14,680,334 15,172,886 15,469,867 16,011,738 838,852 Fire 19,639,091 19,731,070 20,744,743 20,748,644 1,017,574 Community Development 3,306,971 3,526,941 4,189,958 4,529,842 1,002,901 Transfers Out 8,746,036 8,713,032 8,713,032 8,678,332 (34,700) Total Operating Expenditures 72,056,825 74,695,575 78,598,346 81,792,480 7,096,905 Operating Performance 622,648 (1,180,917) 2,317,914 319,017 1,499,934 Appropriated Prior Year Fund Balance 3,500,000 - - 1,300,000 1,300,000 - Total Expenditures 75,556,825 74,695,575 78,598,346 83,092,480 8,396,905 - Total Fund Performance (2,877,352) (1,180,917) 2,317,914 (980,983) 199,934 Corporate Fund Summary Corporate Fund SummaryVillage of Glenview, IL - 2022 Budget 1 Revenues 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Taxes 410110 - Property Tax/Current 305,405 - - 2,309,874 2,309,874 410115 - Property Tax/Prior (23,788) (36,000) (36,000) (36,000) - 410120 - Property Tax Debt Service 1,849,582 1,847,067 1,837,691 1,841,190 (5,877) 410125 - Prior PT - Debt Service (19,887) (30,000) (25,000) (25,000) 5,000 410130 - Property Tax/Pensions 8,607,430 9,535,120 9,584,018 9,758,390 223,270 410140 - Property Tax/IMRF 1,672,471 1,085,676 1,080,166 1,344,286 258,610 410141 - Prior PT - IMRF (18,406) (20,000) (20,000) (20,000) - 410160 - Road & Bridge Tax - Current 459,115 450,000 450,000 454,500 4,500 410170 - Road & Bridge Tax - Prior (6,632) (4,500) (5,000) (4,500) - 410180 - Property Tax - Incentives 326 - - - - 410210 - Utility Tax-Comed 2,042,277 2,100,000 2,062,700 2,062,700 (37,300) 410220 - Utility Tax-Telecom 1,283,383 1,300,000 1,090,876 927,244 (372,756) 410230 - Utility Tax-Nicor- Gas Use Tax 1,351,213 1,515,669 1,515,669 1,515,669 - 410310 - Sales Tax 18,206,509 18,081,056 21,210,583 22,271,112 4,190,056 410320 - Home Rule Sales Tax 8,630,650 8,711,960 10,227,320 10,738,686 2,026,726 410330 - Business District Tax 65,397 42,000 60,000 60,000 18,000 410410 - Hotel Room Tax 483,874 925,026 725,811 750,000 (175,026) 410420 - Amusement Tax 8,861 62,363 - 25,000 (37,363) 410490 - Miscellaneous Tax - 1,000 - - (1,000) Total Taxes 44,897,782 45,566,437 49,758,834 53,973,151 8,406,714 Licenses & Permits 420110 - Business License 17,880 16,000 16,000 16,000 - 420115 - Health Inspections 190 12,350 - 12,350 - 420120 - Liquor License 213,842 200,000 - 200,000 - 420130 - Contractors' License 9,475 25,000 12,000 15,000 (10,000) 420210 - Oversized Vehicle Permits 22,040 16,000 22,000 22,000 6,000 420310 - Building Permits 1,603,418 2,207,676 2,207,676 1,800,000 (407,676) 420315 - Engineering Review Fee 245,759 212,716 212,716 212,716 - Total Licenses & Permits 2,112,604 2,689,742 2,470,392 2,278,066 (411,676) Fines & Forfeits 430110 - Traffic/Parking Fines 63,896 80,000 80,000 80,000 - 430160 - DUI Court Fines 4,462 14,000 14,000 14,000 - 430290 - Other Fines 24,650 31,500 41,500 32,000 500 Total Fines & Forfeits 93,007 125,500 135,500 126,000 500 Charges For Services 440220 - Yard Waste Sticker Sales 2,205 3,000 3,000 3,000 - 440230 - Tipping Fees 887,299 890,000 890,000 890,000 - 440240 - Swancc Host Community 117,417 116,227 116,227 116,227 - 440410 - Planning Application Fee 2,084 5,500 5,500 8,000 2,500 440425 - Reimbursements 66,952 80,000 80,000 184,272 104,272 440510 - Alarm Monitoring Charge 3,650 9,000 4,500 9,000 - 440540 - Police Extra Duty 145,238 175,000 175,000 200,000 25,000 440605 - 911 Surcharge 1,052,479 1,020,000 1,020,000 1,020,000 - 440615 - Insurance Reimbursement 1,637,509 1,764,534 1,764,534 1,782,180 17,646 440625 - Dog Impounding Fees 620 1,000 1,000 1,000 - 440635 - Lease Fees 795,291 979,881 979,881 1,004,241 24,360 440640 - Annexation Fee 4,350 - 9,000 - - 440650 - Special Event Fee 1,125 1,000 1,000 1,000 - 440655 - Supervision Fees 429 6,000 6,000 6,000 - Corporate Fund Revenues Corporate Fund RevenuesVillage of Glenview, IL - 2022 Budget 2 Revenues 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. 440660 - Ground Emergency Medical Transport - 30,000 30,000 30,000 - Total Charges For Services 4,716,650 5,081,142 5,085,642 5,254,920 173,778 Intergovernmental 450105 - Property Replacement Tax 227,358 185,434 373,792 275,672 90,238 450110 - State Income Tax 5,147,028 4,409,919 5,949,332 6,253,722 1,843,803 450115 - Local Use Tax 2,040,735 1,851,371 2,034,728 1,889,754 38,383 450120 - Glenbrook FPD 2,335,000 2,450,000 2,629,230 2,655,522 205,522 450125 - Village of Golf Fire Protection 143,000 143,000 143,000 143,000 - 450135 - Grant Proceeds 534,326 250,000 1,783,418 15,624 (234,376) 450140 - Cannabis Tax 36,454 42,066 66,124 87,669 45,603 450151 - Village of Lincolnwood Inspections 6,240 15,000 15,000 15,000 - 450152 - Village of Morton Grove Inspections 7,680 15,000 15,000 15,000 - 450165 - Make-Whole Revenue 1,614,249 1,652,893 1,629,425 - (1,652,893) 450170 - Outsourced Dispatch Revenue 6,790,873 7,044,525 7,044,525 7,114,968 70,443 Total Intergovernmental 18,882,944 18,059,208 21,683,574 18,465,931 406,723 Investment Income 460110 - Interest-Savings 84,038 75,000 25,000 50,000 (25,000) 460120 - Interest-Investment 287,900 300,000 165,000 165,000 (135,000) Total Investment Income 371,938 375,000 190,000 215,000 (160,000) Other Revenues 470110 - Franchise Tax-Nicor 37,174 35,000 35,000 35,000 - 470120 - Franchise Tax-Cable 790,761 815,311 800,000 823,464 8,153 470210 - Map Sales 14 - - - - 470998 - Over/Short 11 - - - - 470951 - Service Fees - - - 180,000 180,000 470999 - Miscellaneous Revenue 43,931 60,000 50,000 50,000 (10,000) Total Other Revenues 871,891 910,311 885,000 1,088,464 178,153 Contributions & Tranfers 480270 - Insurance Recoveries 45,961 - - - - 480350 - Administrative Charges - Library 126,409 132,318 132,318 134,965 2,647 Total Contributions & Transfers 172,370 132,318 132,318 134,965 2,647 Transfers In 490310 - Transfer From Glen, 2004A (14,712) - - - - 490520 - Transfer From Wholesale Water Fund 325,000 325,000 325,000 325,000 - 490630 - Transfer From Insurance Fund 250,000 250,000 250,000 250,000 - Total Transfers In 560,288 575,000 575,000 575,000 - Total Corporate Fund Revenues 72,679,474 73,514,658 80,916,260 82,111,497 8,596,839 Corporate Fund RevenuesVillage of Glenview, IL - 2022 Budget 3 Corporate Fund Revenues Corporate Fund Revenues The Corporate Fund accounts for most of the essential operating functions of the Village and has the most diverse sources of revenue. The primary sources of revenue are sales tax, property tax, home rule sales tax, joint dispatch charges, utility taxes and income tax. Property Taxes Property taxes are the second largest source of revenue for the Village Corporate Fund and represent 19% of the total Corporate Fund revenues. The Village Board approves a tax levy in December each year, and the following year the Cook County Treasurer collects the funds from the property taxpayers and remits them to the Village. The Village receives most of its property tax revenue corresponding to the two installment due dates of these taxes which have typically been March 1 and August 1 in the past several years. It should be noted that in 2020 and currently in 2021, the second installment due date has been moved from August 1 to October 1 due to the COVID-19 pandemic. The property tax levy historically has been assigned to pay for a portion of the Corporate Fund operating expenditures, specific debt obligations and the Village portion of the Police, Fire and IMRF pension contributions. The 2021 total property tax levy is projected to increase by $2,718,406 or 22.01%. 1.05% of this increase is attributed to new EAV growth associated with newly annexed, constructed or improved property in the Village for the 2020 tax year. The other 20.96% of the increase is due to the closing of the Glen TIF, which will result in the reallocation of property taxes to the Village Corporate Fund. Because the increase is due to a redistribution of property taxes collected there should not be any Village portion property tax increase to the typical property owner in the Village in 2022. If there were an increase to one’s property tax bill, it would be attributable to the property valuation which is assigned at the County level. Property taxes levied by the Village in 2021 for collection in 2022 total $15,069,179 which is 22.01%, or $2,718,406 greater than the property taxes levied in 2020 ($12,350,773). The 2021 property tax levy is as follows: Village of Glenview, IL - 2022 Budget 4 Corporate Fund Revenues Tax Levy 22.01% Increase of 2020 Original Levy Loss Provision 2021 Extended Tax Levy 2022 Budgeted Collections Corporate $2,288,364 $68,651 $2,357,015 $2,309,874 IMRF $1,324,000 $39,720 $1,363,720 $1,344,286 Debt $1,789,300 $89,465 $1,878,765 $1,841,190 Police Pension $3,852,850 $115,586 $3,968,436 $3,889,067 Fire Pension $5,814,665 $174,440 $5,989,105 $5,869,323 Total $15,069,179 $487,861 $15,557,040 $15,253,740 Accounts for the Corporate line item on the annual Village of Glenview levy. The Corporate line item estimated to be collected in 2022 is $2,309,874. Fire Pension $5,814,665 Police Pension $3,852,850 Debt Service 2012B $1,789,300 IMRF $1,324,000 Corporate $2,288,364 2021 Tax Levy Breakdown Fire Pension $5,760,921 Police Pension $3,733,846 Debt Service 2012B $1,785,900 IMRF $1,070,106 2020 Tax Levy Breakdown - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 Fire Pension Police Pension Debt Service 2012B IMRF Corporate 2020 and 2021 Tax Levies 2021 2020 Current Property Taxes 410110 2021 Budget 2022 Budget $0 $2,309,874 Village of Glenview, IL - 2022 Budget 5 Corporate Fund Revenues Accounts for current year collections and refunds on prior years’ Corporate line item levies. During each year the County both collects delinquent property taxes from prior years’ levies (receipts to the Village) and refunds prior years’ levies to property owners due to corrections at the County level (dollars taken from the Village). In recent years the corrections/refunds have been greater than the receipts to the Village for the prior years’ levies so the 2022 budget of ($36,000) is based on the most recent prior years’ trends of prior property tax receipts and refunds. Accounts for an annual levy for the 2012B Refunding Bonds which were originally issued for the construction of the Police Station in 2004. The Debt Service property tax levy estimated to be collected in 2022 is $1,841,190 which corresponds to the required 2022 principal and interest payment due per the bond ordinance. It should be noted that the amount estimated to be collected equals 98% of the extended levy amount as the County adds “loss and cost” of 5% to the debt service levy line item to account for the uncollectable amounts. Accounts for current year collections and refunds on prior years’ debt service line item levies. During each year the County both collects delinquent property taxes from prior years’ levies (receipts to the Village) and refunds prior years’ levies to property owners due to corrections at the County level (dollars taken from the Village). In recent years the corrections/refunds have been greater than the receipts to the Village for the prior years’ levies so the 2022 budget of ($25,000) is based on the most recent prior years’ trends of prior property tax receipts and refunds. Accounts for the annual Police Pension and Fire Pension levies. The 2021 Police Pension and Fire Pension property tax levies to be collected in 2022 are $3,889,067 and $5,869,323 respectively which are $223,270 greater than the 2020 levy as a result of lower investment results and enhanced benefits for Tier II members. During the 2020 budget process, the funding policy was changed from a closed policy to an open policy. Previously the policy required each of the public safety pension funds to be 90% funded by 2040. However, both the Fire and Police Pension Boards and the Village Board determined this closed method to be unsustainable due to extreme escalations in annual Village contributions leading up to 2040. The new open funding policy will stabilize the annual required Village contributions over time while still achieving a funding percentage of approximately 87% by 2040 due to the positive results of compounding interest and a decreasing pension liability. The Actuarially Required Contributions/Levies for the pension funds for the past two years are as follows: Prior Property Tax 410115 2021 Budget 2022 Budget ($36,000) ($36,000) Property Tax Debt Service 410120 2021 Budget 2022 Budget $1,847,067 $1,841,190 Prior Property Tax – Debt Service 410125 2021 Budget 2022 Budget ($30,000) ($25,000) Property Tax – Pensions 410130 2021 Budget 2022 Budget $9,535,120 $9,758,390 Village of Glenview, IL - 2022 Budget 6 Corporate Fund Revenues Tax Levy 2019 Levy Collected in 2020 2020 Levy Collected in 2021 2021 Levy Collected in 2022 Police Pension $3,496,051 $3,749,715 $3,889,067 Fire Pension $5,213,253 $5,785,450 $5,869,323 Total $8,709,304 $9,535,120 $9,758,390 It should be noted that the amount estimated to be collected equals 98% of the extended levy amount as the County adds “loss and cost” of 3% to the pension levy line items to account for the uncollectable amounts. Accounts for the annual Illinois Municipal Retirement Fund (“IMRF”) levy. The 2021 IMRF property tax levy estimated to be collected in 2022 is $1,344,286 which is based on a 2022 IMRF Employer Contribution Rate of 9.73%. The prior year IMRF levy collection is estimated to be $1,085,676. The $258,610 increase is due to the close of the Glen TIF at the end of 2021, which will allow for the reallocation of property tax revenue from the STAF Fund to the Corporate Fund. It should be noted that the amount estimated to be collected equals 98% of the extended levy amount as the County adds “loss and cost” of 3% to the IMRF levy line items to account for the uncollectable amounts. Accounts for current year collections and refunds on prior years’ IMRF line item levies. During each year the County both collects delinquent property taxes from prior years’ levies (receipts to the Village) and refunds prior years’ levies to property owners due to corrections at the County level (dollars taken from the Village). In recent years the corrections/refunds have been greater than the receipts to the Village for the prior years’ levies so the 2022 budget of ($20,000) is based on the most recent prior years’ trends of prior property tax receipts and refunds. Accounts for Road & Bridge property tax collections which are distributed from Maine Township and Northfield Township through Cook County. The Village anticipates Township distributions in 2022 to be approximately $454,500 which is based on the trend of Road & Bridge Tax received in recent years. The Village collected $459,115 in 2020 and is estimating collections of $454,500 in 2022. Accounts for current year collections and refunds on prior years’ Road & Bridge levies and the 2022 budget of ($4,500) is based on the most recent trends for prior years’ collections. Property Tax – IMRF 410140 2021 Budget 2022 Budget $1,085,676 $1,344,286 Prior Property Tax – IMRF 410141 2021 Budget 2022 Budget ($20,000) ($20,000) Current Road & Bridge Tax 410160 2021 Budget 2022 Budget $450,000 $454,500 Prior Road & Bridge Tax 410170 2021 Budget 2022 Budget ($4,500) ($4,500) Village of Glenview, IL - 2022 Budget 7 Corporate Fund Revenues Utility Taxes Accounts for taxes on electricity, which are based upon established rates per kilowatt-hours used or consumed in a month. The Village Board adopted a tax on the purchase of electricity in August of 1998. Revenues received from these taxes are generated based on actual usage and largely depend on fluctuations in temperatures and populations. The taxes are collected by ComEd and remitted to the Village on a monthly basis. The Village’s Electricity Utility Tax revenue has remained consistent over the past few years. The first seven months of 2021 have seen a growth of 2.67% compared to the previous year. This growth may be attributable to more residents returning to work offices during the summer months as COVID 19 restrictions were eased. However, the 2022 budget of $2,062,700 remains flat as mitigation efforts change throughout the pandemic. 2017 2018 2019 2020 2021 Estimate 2022 Budget Electricity Revenue $2,137,495 $2,240,268 $2,104,169 $2,042,277 $2,062,700 $2,062,700 Percentage Change (4.97%) 4.81% (6.08%) (2.94%) 1.00% 0% Accounts for a 6.0% tax on telecommunication services. This tax is collected and distributed by the Illinois Department of Revenue on a monthly basis and is imposed on voice lines, cellular phones, and any other telecommunication devices. The tax can be imposed in quarter-percent increments and cannot exceed 6.0%. The Simplified Municipal Telecommunications Tax Act was passed by Illinois legislature in 2002. It repealed Glenview’s 5% municipal telecommunications tax and 1% telecommunications infrastructure maintenance fee and replaced it with a single tax for telecommunications services. The Illinois Department of Revenue has been collecting the 6.0% tax on the Village’s behalf since January 1, 2003. The Village, along with other governmental agencies, has continued to see a decline in the telecommunications tax distributions over the past several years. This is due in large part to the decline in the number of land line services residents are maintaining in their homes and businesses. The telecommunication tax is collected on cell phone usage but is not applicable to the data which usually make up the largest portion of the bill. Considering these factors, the Village predicts a continued decrease of 15% in 2021 as well as in 2022. 2017 2018 2019 2020 2021 Estimate 2022 Budget Telecommunications Revenue $1,841,387 $1,684,979 $1,526,415 $1,283,383 $1,090,876 $927,244 Percentage Change (7.95%) (9.00%) (9.41%) (15.92) (15.00%) (15.00%) Utility Tax – Electricity 410210 2021 Budget 2022 Budget $2,100,000 $2,062,700 Utility Tax – Telecommunications 410220 2021 Budget 2022 Budget $1,300,000 $927,244 Village of Glenview, IL - 2022 Budget 8 Corporate Fund Revenues Accounts for a tax imposed on the privilege of using or consuming gas in the Village at the rate of $0.045 per therm which is called a Straight Gas Utility Tax. Historically, the Village had been using a Municipal Use Tax which was based on the price per therm. Then the Gas Use Tax (“GUT”) was implemented and made available on a national basis after deregulation of the natural gas utilities in 1998. As Glenview customers began to purchase their gas from out of state vendors under this deregulation, it was not taxed by the Village’s Municipal Utility Tax. The Village’s analysis of the available Gas Use Tax showed that an additional tax of $0.045 per therm would equalize the Municipal Utility Tax. The Village Board adopted the Gas Use Tax on October 21, 2008 and collections began on November 1, 2008. In 2016, the Village Board amended the agreement with Nicor Gas from a combined Municipal Utility Tax (MUT – based on price) and Gas Utility Tax (GUT – based on number of therms) to a straight GUT Tax in an effort to stabilize the revenue stream by taking price per therm out of the equation and be more predictable for budgeting purposes. The tax is collected by Nicor, who imposes a 3.00% administrative fee and remits the tax to the Village on a monthly basis. 2018 2019 2020 2021 Estimate 2022 Budget Nicor Gas Use Tax Revenue $1,544,189 $1,545,899 $1,351,213 $1,515,669 $1,515,669 Percentage Change 15.94% 0.11% (12.59) 8.50% 0% The 2022 budget for Nicor Gas receipts is based on an estimated number of taxable therms that the Village expects to receive from Nicor. The Village estimates 34,677,401 of taxable therms in 2021, which is an 11.89% increase over the 2020 actual amount of 30,991,548. January, February, and March of 2021 recorded lower temperatures than the first three months of 2020, resulting in increased gas usage. The estimated number of therms is based on analysis of historical therms and average monthly temperatures in past years. In order to calculate budgeted tax revenue, taxable therms are multiplied by the Village imposed tax ($0.045 per therm) and then reduced by Nicor’s administrative fee (3.00%). $0 $500,000 $1,000,000 $1,500,000 $2,000,000 2017 2018 2019 2020 2021 Estimate 2022 Budget Telecommunications Year-by-Year Comparison Utility Tax – Nicor 410230 2021 Budget 2022 Budget $1,515,669 $1,515,669 Village of Glenview, IL - 2022 Budget 9 Corporate Fund Revenues Accounts for the Village’s one percentage point (1.0%) share of the State sales tax rate. The sales tax is imposed on the sale and consumption of goods and services. Sales tax proceeds are collected by the State of Illinois and remitted to the Village monthly. The Village’s sales tax of 9.75% consists of a State Retail Tax of 6.25% (of which the Village receives 1%), a Cook County Tax of 1.75% (raised by 1% on Jan 1, 2016), a Regional Transit Authority Tax of 1.0% and the Village’s Home Rule Sales Tax of 0.75%. At 25%, Sales Tax is the Corporate Fund’s largest revenue source. It was originally anticipated that sales tax would be the revenue most negatively impacted by the COVID-19 pandemic and the resulting stay at home order. Unexpectedly, 2020 Sales Tax revenue saw a less than 1.0% decrease when compared to 2019. Even more significantly, the first nine months of 2021 have seen a dramatic increase of 14.75% as compared to the same time period in 2020. This increase can partially be attributed to the new Sales Tax legislation that was passed at the state level now requiring online retailers to collect both state and local taxes resulting in higher sales tax revenue collections. 2017 2018 2019 2020 2021 Estimate 2022 Budget Sales Tax Revenue $17,223,884 $18,072,001 $18,360,660 $18,206,509 $21,210,583 $22,271,112 Percentage Change 6.39% 4.92% 1.60% (0.84%) 16.50% 5.00% The 2022 budget of $22,271,112 in Sales Tax receipts next year reflects the trend of continued growth in collected revenues. The Village estimates a substantial rise of 16.50% from 2020 to 2021 and then a moderate increase of 5.00% in 2022. Accounts for the Home Rule Sales Tax assessed by the Village to be imposed on the sale and consumption of goods and services with the exception of vehicles, food for human consumption that is to be consumed off the premises where it is sold and prescription and non-prescription medicine and drugs. Home Rule Sales Tax is distributed by the Illinois Department of Revenue. The Village implemented a Home Rule Sales Tax effective July 2004 at a rate of 0.50%. In December 2007 the Village Board approved a 0.25% increase in the Home Rule Sales Tax rate, bringing the new rate to 0.75% effective July 2008. The Home Rule Sales Tax may be imposed in 0.25% increments with no maximum rate limit. The Village’s Home Rule Sales Tax still stands at 0.75%. The State imposed a 2% administrative fee effective July 1, 2017 for the distribution of this tax. With legislative pressures from local municipalities, the State reduced this administrative fee from the 2% to 1.5% with the adoption of the July 1, 2018 budget. The 1.5% administrative fee remained in the State’s July 1, 2019 budget. Home Rule Sales Tax is the Corporate Fund’s third largest source of revenue. Like Sales Tax, the Village expected a significant decrease in Home Rule Sales Tax in 2020 due to COVID-19. However, Home Rule Sales Tax for 2020 only saw a 1.44% decrease as compared to 2019. The first seven months of 2021 have seen a significant increase of 15.02% when compared to 2020 Home Rule Sales tax collections. The Village estimates a substantial rise of 18.50% from 2020 to 2021 and then a moderate increase of 5% in 2022. Like Sales Tax revenue, Home Rule Sales Tax has also increased by new Sales Tax legislation passed at the state level. Sales Tax 410310 2021 Budget 2022 Budget $18,081,056 $22,271,112 Home Rule Sales Tax 410320 2021 Budget 2022 Budget $8,711,960 $10,738,686 Village of Glenview, IL - 2022 Budget 10 Corporate Fund Revenues 2017 2018 2019 2020 2021 Estimate 2022 Budget Home Rule Sales Tax Revenue $8,401,525 $8,849,722 $8,756,960 $8,630,650 $10,227,320 $10,738,686 Percentage Change 5.70% 5.33% (1.05%) (1.44%) 18.50% 5.00% Accounts for monthly Business District Tax distributions from the Illinois Department of Revenue. The Village Board adopted the Business District Tax for the Chestnut Waukegan Business District in November of 2012 to fund the development or redevelopment in that designated area. The Business District Tax may be imposed in 0.25% increments and cannot exceed 1.0%. The Village’s Business District Tax is 1.0%. The tax has a maximum duration of twenty-three years. Business District Tax has seen strong growth over the prior year, with an increase of 10.99% from 2019 to 2020. Through the first seven months in 2021, Business District Tax receipts have increased by 35.49% compared to the same months in 2020. The Village’s 2022 budget reflects a continued increase and is set at $60,000. Accounts for collections of a tax imposed by the Village upon the use and privilege of renting, leasing or letting of rooms in a motel or hotel in the Village at the rate of 6.0% of the gross room sale revenues from such rental, leasing or letting, exclusive of revenues received from food, beverage and other sales. A 5.0% tax was first implemented by the Village in May of 1985. The Village Board agreed to increase the tax from 5.0% to 6.0% in February of 2008. There are seven hotels and motels that remit this tax to the Village on a monthly basis. As a result of the sharp drop in travel from COVID-19, occupancy rates have declined at all hotels and motels located in the Village. Hotel Room Tax receipts saw a sharp decline of 61.29% in 2020, from $1,250,053 in 2019 to $483,874. The Village anticipates revenue of $725,811 in 2021, a 150% increase from 2020 as the pandemic-related restrictions are lessened. - 200,000.00 400,000.00 600,000.00 800,000.00 1,000,000.00 1,200,000.00 1,400,000.00 2017 2018 2019 2020 2021 Estimate 2022 Budget Hotel Room Tax Year-by-Year Comparison Business District Tax 410330 2021 Budget 2022 Budget $42,000 $60,000 Hotel Room Tax 410410 2021 Budget 2022 Budget $925,026 $750,000 Village of Glenview, IL - 2022 Budget 11 Corporate Fund Revenues Accounts for collections of a 4.0% tax imposed by the Village upon the admission fee or charge upon every amusement patron for the privilege of admission to any qualifying amusement in the Village. The Village Board adopted the Amusement Tax in January of 1998. Due to COVID-19, no tax receipts were collected by the Village for the months of March and April in 2020 and total 2020 receipts saw a decrease of 91.30%. The Village does not anticipate any receipts in 2021. The 2022 budget is conservatively set at $25,000. Accounts for miscellaneous taxes that cannot be classified elsewhere, including an annual distribution of Charitable Games and Pull Tabs/Jar Games tax and license fees from the Illinois Department of Revenue. The 2022 budget of $0 is based on actual receipts from the previous three years. Licenses & Permits Accounts for purchases of licenses to operate a business within the Village. The Business License account consists of a $45.00 fee for new businesses and a $95.00 fee for restaurants (in addition to the annual $95.00 health inspection fee). Business licenses are required for all businesses which have locations within the corporate limits of the Village. Effective January 1, 2017, Glenview businesses are no longer required to annually renew their business licenses. The license fee is only required for new businesses. The Village is estimating $16,000 in receipts for 2021 based on year-to-date activity and analysis of previous years. As the Village anticipate receipts to rebound next year, the 2022 budget has been kept flat with the 2021 budget at $16,000. Accounts for restaurant inspection fees, which are $95.00 annually. Due to the economic hardship of the pandemic the Village elected to waive the health inspection fees for the 2021 calendar year. Next year the Village will return to its regular collections and the 2022 budget has been set to $12,350. Accounts for purchases of liquor licenses. Liquor license renewal forms are mailed out by the Village near the end of the year. Liquor license annual fees range from $550.00 to $2,400.00. All fees are listed in Chapter 30 of the Village’s municipal code. The Village is projecting $0 collections for the 2021 calendar year as fees have been waived due to the pandemic. The 2022 budget has been set to $200,000 as the Village will resume collecting liquor license fees. Amusement Tax 410420 2021 Budget 2022 Budget $62,363 $25,000 Miscellaneous Tax 410490 2021 Budget 2022 Budget $1,000 $0 Business License 420110 2021 Budget 2022 Budget $16,000 $16,000 Health Inspections 420115 2021 Budget 2022 Budget $12,350 $12,350 Liquor License 420120 2021 Budget 2022 Budget $200,000 $200,000 Village of Glenview, IL - 2022 Budget 12 Corporate Fund Revenues Accounts for contractor license registrations. General Contractor License annual fees are $50.00, while Demolition License Fees are $35.00. Receipts are not consistent and can vary on a year-to-year basis. 2020 ended with actual collections at $9,475, much lower than originally anticipated, due to the pandemic. The 2022 Budget was decreased to $15,000 reflecting the decline seen in the prior year. Accounts for purchases of oversized vehicle permits. Permit costs vary depending on the weight of the vehicle and the trip duration. All fees are listed in Chapter 30 of the Village’s municipal code. The 2021 year to date receipts are up by 22.76% and this increase is reflected in the 2022 Budget. Accounts for purchases of building permits for any work in connection with the construction, erection, enlargement, remodeling, altering, repairing, raising, lowering, underpinning, moving or wrecking of any building or structure. The 2022 budget is set at $1,800,000. 2017 2018 2019 2020 2021 Estimate 2022 Budget Building Permits Revenue $2,018,060 $2,335,045 $1,438,691 $1,612,530 $2,207,676 $1,800,000 Percentage Change 21.91% 15.71% -38.33% 11.99% 36.91% (18.47%) Accounts for engineering review fees. The fee is calculated as 1% of engineering costs estimate, with a $200.00 minimum for the first three lots and $100.00 for every lot greater than three lots. 2020 receipts were $245,759, 15.53% higher than the 2021 budgeted amount. Based on an analysis of previous years, the Village’s 2022 budget for Engineering Review Fees is $212,716. Fines & Fees Accounts for traffic fines issued by the Village and the monthly traffic fines distribution from the Clerk of the Circuit Court of Cook County. The 2022 budget of $80,000 remains flat with the 2021 budgeted amount. Contractors’ License 420130 2021 Budget 2022 Budget $25,000 $15,000 Oversized Vehicle Permits 420210 2021 Budget 2022 Budget $16,000 $22,000 Building Permits 420310 2021 Budget 2022 Budget $2,207,676 $1,800,000 Engineering Review Fee 420315 2021 Budget 2022 Budget $212,716 $212,716 Traffic Fines 430110 2021 Budget 2022 Budget $80,000 $80,000 Village of Glenview, IL - 2022 Budget 13 Corporate Fund Revenues Accounts for the Clerk of the Circuit Court of Cook County’s monthly distribution of DUI court fines. The 2022 budget has been kept flat with the 2021 budget at $14,000. Accounts for court fines and fees from the Village’s Administrative Adjudication process. The Village’s Administrative Adjudication, or hearing, process is a quasi-judicial tribunal for the expedient, independent and impartial adjudication of municipal ordinance violations that were previously heard only in the Cook County Circuit Court. In 2011, the Village Board adopted Ordinance 5454 that amended Chapter 2 of the Glenview Municipal Code, which added Article VII, establishing the office of Administrative Adjudication. The Administrative Hearing process is independent from Village departments that investigate, initiate and prosecute Code violations. It hears cases involving Building Code violations, Fire Code violations, unlicensed businesses, health and sanitation, parking, inappropriate conduct and other ordinance matters involving the quality of life in the Village. Revenue for this account fluctuates and is dependent on the number of court cases during a given year. The Village is forecasting the 2022 budget to increase slightly from the 2021 budget to $32,000. Charges for Services Accounts for yard waste sticker sales. Landscape waste stickers should be attached to 30-gallon paper yard waste bags. Effective January 1, 2018, stickers cost $3.05 each and can be purchased at the Village Hall and various other locations in Glenview. Stickers can also be purchased online at Groot’s website. The 2022 budget is based on previous year activity and remains flat at $3,000 with the 2021 budget. Accounts for waste management fees from Groot Industries, Inc. Groot collects a contract service charge plus a $6.05 monthly SWANCC fee from each residential customer. Only the $6.05 monthly SWANCC fee is remitted to the Village; Groot keeps the contract service charge. Groot remits the payments to the Village on a quarterly basis. The Village is anticipating receipts to remain at the same level as the previous few years. COVID-19 has not impacted Tipping Fee revenue. The 2022 budget has been kept flat with the 2021 budget at $890,000. 2017 2018 2019 2020 2021 Estimate 2022 Budget Tipping Fees $892,642 $890,300 $887,608 $887,299 $890,000 $890,000 Percentage Change 5.21% (0.26%) (0.30%) (0.035%) (0.30%) - DUI Court Fines 430160 2021 Budget 2022 Budget $14,000 $14,000 Other Fines 430290 2021 Budget 2022 Budget $31,500 $32,000 Yard Waste Sticker Sales 440220 2021 Budget 2022 Budget $3,000 $3,000 Tipping Fees 440230 2021 Budget 2022 Budget $890,000 $890,000 Village of Glenview, IL - 2022 Budget 14 Corporate Fund Revenues Accounts for a hosting fee that the Village receives from SWANCC on a monthly basis to operate a transfer station in Glenview. SWANCC pays the Village $0.40 per ton of municipal solid waste coming into the Glenview Transfer Station. Recycling is not counted in this calculation. The Village’s 2022 budget has been kept flat with the 2021 budget. Accounts for fees charged to process applications. The 2022 budget, which is based on the previous three years of actual receipts, is an increase from the 2021 budget. Accounts for various reimbursements and refunds. Revenue in this account is typically offset by a correlating expenditure. Reimbursements vary on a year-to-year basis and are difficult to estimate. In addition to the original budget of $80,000, the Village also anticipates an extra $104,272 for reimbursement of The Glen Town Center maintenance (landscaping and snow removal services.) With the closure of the Glen TIF at the end of 2022, this reimbursement revenue will be absorbed by the Corporate Fund. Therefore the 2022 budget is set to $184,272. Accounts for false alarm fees. If the Village of Glenview Police Department responds to more than three residential false burglar alarms per residential system at the same premises within any twelve month period, the owner/lessee of such residential burglar alarm system shall pay the Village $50.00 for alarms numbered four through eight, and $100.00 for each subsequent alarm. False alarm fees for commercial premises are $25.00 per false burglar alarm after the third false burglar alarm. The 2022 budget is kept flat with the 2021 budget at $9,000. Accounts for police supplementary services provided by the Village’s Police Department to the public. These services may include police officers assigned to special events, traffic control or special escorts. 2021 receipts are trending higher than the prior year of 2020. These services vary on a year-to-year basis depending on the number of events held during the year. As there will likely be more events where supplementary services are needed due to some COVID-19 restrictions being lifted, the 2022 budget is increased to $200,000. Host Community Revenue 440240 2021 Budget 2022 Budget $116,227 $116,227 Planning Application Fee 440410 2021 Budget 2022 Budget $5,500 $8,000 Reimbursements 440425 2021 Budget 2022 Budget $80,000 $184,272 Alarm Monitoring Charge 440510 2021 Budget 2022 Budget $9,000 $9,000 Police Extra Duty 440540 2021 Budget 2022 Budget $175,000 $200,000 Village of Glenview, IL - 2022 Budget 15 Corporate Fund Revenues Accounts for monthly 9-1-1 surcharge distributions from the Illinois Comptroller. This surcharge covers the costs of Glenview providing 9-1-1 emergency response services to its residents. In July of 2017, Illinois House and Senate lawmakers passed HB1811, which increased the fee that phone users pay for 9-1-1 service to $1.50 per month per line from $0.87. Telecommunications companies impose the 9-1-1 fees on their customers and then remit the collected fees to the Illinois Comptroller. The current 9-1-1 surcharge rate of $1.50 per device (which was increased from $.87 per device effective January 1, 2018 in an effort to fund the transition to Next Generation 9-1-1 and also cover increasing costs) was scheduled to sunset on December 31, 2021, but has been extended through 2023. The 2022 budget has been kept flat with the 2021 budget at $1,020,000. Accounts for billing for ambulance services. The Village’s Fire Department provides emergency medical services to residents and businesses residing in the Village and its unincorporated areas. The department operates three paramedic ambulances 24 hours per day during peak hours from 7 a.m. to 7 p.m. On average, the department responds to 4,800 requests for emergency medical services annually. The ambulance transport fees increase 3% annually and are approved by the Village Board as part of the fee ordinance. The current fees, as reflected in the Village’s municipal code, are included below: Ambulance Transport Fees 2021 2022 (Estimate) Resident $ 1,126.35 Resident $ 1,160.14 Non-Resident $ 1,268.92 Non-Resident $ 1,306.99 Per Mile of Transport $ 14.26 Per Mile of Transport $ 14.69 The budget of $1,782,180 is based on historical reimbursements. - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 2017 2018 2019 2020 2021 Estimate 2022 Budget 9-1-1 Surcharge Year-by-Year Comparison 9-1-1 Surcharge 440605 2021 Budget 2022 Budget $1,020,000 $1,020,000 Insurance Reimbursement (Ambulance Billing) 440615 2021 Budget 2022 Budget $1,764,534 $1,782,180 Village of Glenview, IL - 2022 Budget 16 Corporate Fund Revenues Accounts for animal impound and animal impound redemption fees. Animal impound fees are $50.00 per day and animal impound redemption fees are $10.00. There is no charge for animal/pet identification tags. The budget of $1,000 is based on the previous three years of receipts. Accounts for lease payments for the Village’s cell towers and gun firing range. The cell towers are leased by Sprint, T-Mobile, SiriusXM, Verizon and AT&T and are used for the operation of radio equipment, antennas, and other equipment for transmitting and receiving communication signals. Depending on the lease agreement, payments are made either on a monthly or annual basis. Due to the close of the Glen TIF at the end of 2021, Corporate Fund will receive an additional $24,360 for the Kohl’s Children’s Museum starting in 2022. The 2022 budget of $1,004,241 is based on all the scheduled lease payments due to the Village. Accounts for fees paid by unincorporated residents who annex their property into the Village. Although the Village has collected $9,750 during 2021, no collections are anticipated in 2022. Accounts for fees paid to hold special events. Any outdoor event conducted on Village owned, leased or maintained property and any indoor or outdoor event that has a significant impact on the community are considered special events. The budget of $1,000 is based on the previous three years of activity. Accounts for court supervision fees distributed by the Clerk of the Circuit Court of Cook County on a monthly basis. The budget of $6,000 is based on previous year activity. Accounts for reimbursement for the Ground Emergency Medical Transport (GEMT) reimbursement program which will provide increased cost reimbursement to the Village for services related to Medicaid ambulance transports provided by the Village. The 2022 budget of $30,000 has remained flat with the 2021 budget. Dog Impounding Fees 440625 2021 Budget 2022 Budget $1,000 $1,000 Lease Fees 440635 2021 Budget 2022 Budget $979,881 $1,004,241 Annexation Fees 440640 2021 Budget 2022 Budget $0 $0 Special Event Fees 440650 2021 Budget 2022 Budget $1,000 $1,000 Supervision Fees 440655 2021 Budget 2022 Budget $6,000 $6,000 Ground Emergency Medical Transport 440660 2021 Budget 2022 Budget $30,000 $30,000 Village of Glenview, IL - 2022 Budget 17 Corporate Fund Revenues Intergovernmental Accounts for Personal Property Replacement Tax (PPRT) distributions from the Illinois Department of Revenue. PPRT are revenues collected by the State and paid to the Village to replace money that was lost when the State discontinued local municipalities’ authority to impose personal taxes on corporations, partnerships and other business entities. Tax receipts are distributed in eight installments: January, March, April, May, July, August, October and December. During the past several years the State has continued to divert millions of dollars away from the PPRT revenues and there have been local legislative pressures to fight to retain this funding. Due to the significant decrease in consumer purchasing and the economic downturn caused by government efforts to contain COVID-19, the Village saw a decrease of 8.34% in 2020 receipts as compared to 2019. However, receipts through October of this year are up significantly at $387,094 already surpassing total 2020 receipts of $227,358. The 2022 budget is set at $275,672 which accounts for an anticipated increase. Accounts for monthly Income Tax distributions from the Illinois Department of Revenue. The Village receives a portion of the State’s 4.95% personal income tax on individuals, trusts and estates, and 7.00% tax on corporations. Income tax is distributed to the Village on a per capita basis. 2017 2018 2019 2020 2021 Estimate 2022 Budget Income Tax Revenue $4,075,812 $4,508,718 $5,014,901 $5,147,028 $5,949,332 $6,253,722 Percentage Change 5.07% 10.62% 11.23% 2.63% 15.59% 5.12% Per Capita Basis $90.85 $96.46 $107.29 $110.12 $127.29 $128.40 The Village originally anticipated a steep decline in income tax revenue because of the negative economic impact of the COVID-19 pandemic which included pay cuts, furloughs, and work-hour reductions. Despite $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 2017 2018 2019 2020 2021 Estimate 2022 Budget Personal Property Replacement Tax Year-by-Year Comparison Personal Property Replacement Tax 450105 2021 Budget 2022 Budget $185,434 $275,672 State Income Tax 450110 2021 Budget 2022 Budget $4,409,919 $6,253,722 Village of Glenview, IL - 2022 Budget 18 Corporate Fund Revenues these factors, Illinois has reported much better than expected revenues in 2020 and in 2021. The federal government offered fiscal support of businesses through both the Paycheck Protection Program (PPP) and the CARES Act. The Paycheck Protection Program offered small businesses relief funds to cover up to 8 weeks of payroll and other essential costs, and the CARES Act allowed extensive taxable unemployment benefits for those individuals who lost income due to the pandemic. Because Illinois fully taxes unemployment benefits, the high unemployment rate did not significantly affect the Income Tax distribution. As the above chart indicates, the Village saw a 2.63% increase in income tax revenue for 2020 and expects this increase to continue, projecting a growth of 15.59% for 2021. It is important to also note that on August 12th, the US Census Bureau released new municipal population counts from the 2020 Census. As a result of the new count, the Village population increased by 1,965 to 48,705 (see chart below) which will provide additional income tax revenue on the per capita basis. Village Population December 2017 to Present 46,740 Effective Date TBD 48,705 Accounts for monthly Use Tax distributions from the Illinois Department of Revenue. Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that is purchased anywhere at retail. In most instances, registered retailers act as the collectors of use tax and pay the tax to the Illinois Department of Revenue when they file their monthly sales tax return. The Illinois Department of Revenue then distributes 20.00% of the collections for general merchandise and 100.00% of the collections on qualifying food, drugs and medical appliances to local governments on a per capita basis. In June 2019, the Leveling the Playing Field for Illinois Retail Act was signed into law by Gov. Pritzker. Starting on January 1, 2020, marketplace facilitators such as Amazon are required to collect the 6.25% Use Tax on marketplace sales from certain retailers. Starting on January 1, 2021, marketplace facilitators and eligible remote retailers are required to collect both Illinois’ 6.25% Retailer’s Occupation Tax (ROT) and any locally imposed ROT, instead of the 6.25% Use Tax, on online purchases from sellers based on where the product is delivered. This change has resulted in flat growth in Use Tax receipts for 2021 and a corresponding increase in Sales Tax receipts for the Village. Use Tax receipts are expected to be moderate for the remainder of 2021 and through 2022, albeit at a higher growth rate than prior to COVID-19 due to new purchasing habits. The first seven months of 2021 have shown a 16.99% increase as compared to the same period of 2020. The 2022 budget is set at $1,889,754 which is a 7.12% decrease based on the Illinois Municipal League’s listed Local Use Tax price per capita. 2017 2018 2019 2020 2021 Estimate 2022 Budget Local Use Tax Revenue $1,172,235 $1,373,010 $1,577,084 $2,040,735 $2,034,728 $1,889,754 Percentage Change 7.99% 17.33% 14.86% 29.40% (0.30%) (7.12%) Per Capita Basis $25.87 $29.38 $33.74 $43.66 $43.53 $38.80 Local Use Tax 450115 2021 Budget 2022 Budget $1,851,371 $1,889,754 Village of Glenview, IL - 2022 Budget 19 Corporate Fund Revenues Accounts for payments to the Village by Glenbrook Fire Protection District for fire suppression services and emergency medical services. The Village calculates the amount due based on the EAV and submits an invoice to the Fire District on an annual basis. The budget is based on what the Village has historically billed the Glenbrook Fire Protection District. The 2020 revenue increased to $2,335,000 largely due to an increase in the actuarial required Village pension contribution, which is budgeted in the Fire Department’s Corporate Fund budget. This increase was due to a change in the pension funding policy adopted by the Village board in 2019 from a closed policy to an open policy. The 2021 estimate is set at $2,629,230 and 2022 budget is $2,655,522, which accounts for a 1% increase of the 2021 projected estimate. Accounts for the Village of Golf fire protection service fee per an intergovernmental agreement where the Village provides fire protection and emergency medical services to the Village of Golf. Based on the agreement between the Village and the Village of Golf, the Village of Golf will compensate the Village $143,000 for these services in 2022. Accounts for grant proceeds, such as Illinois Comptroller Joint ETSB consolidation grants anticipated to be received in 2022. In 2021 the Village received an American Rescue Plan Act (ARPA) grant for $3,215,624, with $315,624 allocated to the Corporate Fund. The Village is set to receive another $1.5 million in ARPA funds in 2022 and the Corporate Fund’s allocation is $15,624. $ 3,446,197 $ 2,220,662 $ 2,230,919 $ 2,335,000 $ 2,629,230 $ 2,655,522 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 2017 2018 2019 2020 2021 Estimate 2022 Budget Glenbrook Fire Protection District Services Glenbrook Fire Protection District 450120 2021 Budget 2022 Budget $2,450,000 $2,655,522 Village of Golf Fire Protection 450125 2021 Budget 2022 Budget $143,000 $143,000 Grant Proceeds 450135 2021 Budget 2022 Budget $250,000 $15,624 Village of Glenview, IL - 2022 Budget 20 Corporate Fund Revenues Accounts for monthly Cannabis Tax distributions from the Illinois Department of Revenue. Adult recreational cannabis was legalized in Illinois on January 1, 2020. The state imposed an excise tax on these sales and a portion of this revenue is allocated to local governments based on the population. The first distribution for taxes collected by the State in January was received in March of 2020. This is an allocation that local governments will receive regardless of whether there is a dispensary located in the government’s jurisdiction or if the government imposes a local tax on adult-use cannabis sales. Collections through the first eight months of 2021 total $40,661, which is higher than the total 2020 collections of $36,454. Due to the extensive growth from the prior year, the Village is budgeting State Cannabis Tax revenue of $87,669 for 2022. Accounts for the Village of Lincolnwood’s use of the Village’s sanitarians for health inspections at the rate of $80 per inspection, re-inspection, complaint or complaint re-inspection per the memorandum of understanding between the two villages dated March 1, 2015. The Village of Lincolnwood is billed by the Village every six months. Based on actual previous year receipts and the impact that COVID-19 will continue to have on inspections, the Village’s 2022 budget will remain the same as the 2021 budget at $15,000. Accounts for the Village of Morton Grove’s use of the Village’s sanitarians for health inspections at the rate of $80 per inspection, re-inspection, complaint or complaint re-inspection per the memorandum of understanding between the two villages dated May 9, 2016. The Village of Morton Grove is billed by the Village every four months. Based on actual previous year receipts and the impact that COVID-19 will continue to have on inspections, the Village’s 2022 budget will remain the same as the 2021 budget at $15,000. Accounts for make-whole payments from the Special Tax Allocation Fund (STAF). In 1993, Congress shut down the Glenview Naval Air Station, which resulted in the Village inheriting responsibility. After due consideration, the Village decided to act as the master developer of the site, now named “The Glen.” A key part of the financial strategy to pay for redevelopment by using revenues generated from the base was the establishment of a TIF district. Village Trustees worked with State legislator to create the TIF under an Illinois military base closure TIF law, which labeled any military base closure in Illinois greater than 500 acres as being blighted and eligible for TIF dollars. State Cannabis Tax 450140 2021 Budget 2022 Budget $42,066 $87,669 Village of Lincolnwood Inspections 450151 2021 Budget 2022 Budget $15,000 $15,000 Village of Morton Grove Inspections 450152 2021 Budget 2022 Budget $15,000 $15,000 Make-Whole Revenue 450165 2021 Budget 2022 Budget $1,652,893 $0 Village of Glenview, IL - 2022 Budget 21 Corporate Fund Revenues As the TIF district population grew, it placed increasing demands on local entities such as parks and schools. Yet these entities received no increase in property tax revenue to cover rising service costs. Thus, language was included in the TIF law that allowed the Village to provide “make-whole” payments (a portion of the new property taxes) to these jurisdictions to cover these growing costs. However, with the close of the TIF at the end of 2021, the 2022 Budget is set to $0. Accounts for quarterly payments received by the Village for providing emergency 9-1-1 dispatching services to other municipalities’ residents and businesses. The Village currently has dispatch service agreements with the following municipalities: Grayslake, Highland Park, Highwood, Lake Bluff, Lake Forest, Morton Grove, Niles, Glencoe, Kenilworth, Northfield, Winnetka, Lindenhurst and Wilmette. The budget of $7,114,968 is based on the agreed upon payment schedules with each municipality for the dispatch services that the Village provides. The State of Illinois passed Public Act 99-0006 (Act) on June 29, 2015. The Act requires all communities with populations of less than 25,000 to consolidate their emergency telephone system boards with other communities that either alone, or in combination, exceed the 25,000-population threshold. The Village operates a Joint Emergency Telephone System Board (Joint ETSB) with the above municipalities. Investment Income Accounts for interest income from the Village’s savings accounts at Busey Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. and Illinois Funds. Interest from the Cook County Treasurer (property taxes) is also recorded to this account. Benchmark interest rates have been drastically cut in order to help stimulate the economy in response to COVID-19. Due to lower expected interest revenue, the 2022 budget is $165,000. Other Revenues Accounts for franchise gas payments to the Village. The payment is currently only made by Nicor Gas on an annual basis and is typically received in January each year. The payment is calculated by taking the Village’s therm allocation of 74,692 (based on the Village’s population) and multiplying it by the rolling three-year average of gas costs rate. The Village Board adopted an ordinance granting Nicor the right to Outsourced Dispatch Revenue 450170 2021 Budget 2022 Budget $7,044,525 $7,114,968 Interest – Savings 460110 2021 Budget 2022 Budget $75,000 $50,000 Interest – Investment 460120 2021 Budget 2022 Budget $300,000 $165,000 Franchise Tax – Nicor 470110 2021 Budget 2022 Budget $35,000 $35,000 Village of Glenview, IL - 2022 Budget 22 Corporate Fund Revenues construct, operate and maintain a gas distribution system in the Village for a term of 50 years from July 2, 1973. The 2022 budget of $35,000 is based on prior year payments. Accounts for cable franchise payments to the Village. According to Sec. 74-6 of the Village’s Municipal Code, “any telecommunications carrier or provider that desires to construct, install, operate, maintain or locate telecommunications facilities in any public way or otherwise for the purpose of providing cable service to persons within the Village shall first obtain a cable franchise from the Village.” The payment is currently made by AT&T, Wide Open West and Comcast on a quarterly basis. The Village has received a nearly identical amount through the first two quarters of 2021 compared to the previous year. The Village does not expect a large fluctuation in payment amounts and therefore is anticipating an estimated 1% increase. The 2022 budget is set at $823,464. Accounts for payments from the Willow Creek Community Church for service fees. Under the agreement between the Village and the Willow Creek Community Church, the Village will receive a total of $1,780,000 in payments in exchange for services over a period of twenty years. Due to the closure of the Glen TIF at the end of 2021, this service fee revenue will now be absorbed into the Corporate Fund. The 2022 budget is set at $180,000. A portion of the revenue in this account comes from electronic citation fees from the Clerk of the Circuit Court, fees for FOIA requests, and other revenues that tend to be one-time in nature. The 2022 budget of $50,000 is based on prior year activity. Contributions & Transfers Accounts for payments from the Glenview Public Library in exchange for administrative and maintenance support provided by the Village. Glenview Public Library pays the Village for the cost of these services on a monthly basis. The 2022 budget of $134,965 is a 2% increase over the 2021 budget. Accounts for transfer from the Wholesale Water Fund for the reallocation of wholesale water costs. Franchise Tax – Cable 470120 2021 Budget 2022 Budget $815,311 $823,464 Service Fees 470951 2021 Budget 2022 Budget $0 $180,000 Miscellaneous Revenue 470999 2021 Budget 2022 Budget $60,000 $50,000 Administrative Charges – Library 480350 2021 Budget 2022 Budget $132,318 $134,965 Transfer from Wholesale Water Fund 490520 2021 Budget 2022 Budget $325,000 $325,000 Village of Glenview, IL - 2022 Budget 23 Corporate Fund Revenues Accounts for transfers from the Insurance & Risk Fund. Transfer from Insurance Fund 490630 2021 Budget 2022 Budget $250,000 $250,000 Village of Glenview, IL - 2022 Budget 24 Corporate Fund Transfers 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Transfers Out 590310 - Transfer To CPBS 2,246,036 2,213,032 2,213,032 2,218,332 5,300 590410 - Transfer To Capital Projects Fund10,000,000 6,500,000 6,500,000 7,760,000 1,260,000 Total Transfers Out 12,246,036 8,713,032 8,713,032 9,978,332 1,265,300 Corporate Fund Transfers Out Transfers OutVillage of Glenview, IL - 2022 Budget 25 Transfers Out Transfers Out Accounts for the transfer to move property tax revenue to the correct fund to pay the General Obligation Refund Bond Series 2012B and the General Obligation Bond Series 2013A. On December 18, 2012, the Village issued the 2012B bonds in the amount of $14,575,000. This debt helped finance the construction of the Municipal Building, which was originally planned to be used as the Village’s Police Station. On December 19, 2013, the Village issued the 2013A bonds in the amount of $6,065,000. This second debt issuance was issued for the purpose of financing the Municipal Building expansion, including the Village Hall relocation. The Corporate Fund transfers out all property taxes received for the 2012B and 2013A bonds to the Corporate Purpose Bonds Fund where it is recorded as revenue. The Corporate Purpose Bonds Fund then makes the debt service payments. The 2022 budget, which is based on the agreed upon debt repayment schedule, is $1,789,300 for the 2012B bonds and $429,032 for the 2013A bonds. Debt Issuance 2022 Budget General Obligation Refund Bond Series 2012B $1,789,300 General Obligation Bond Series 2013A $429,032 Total $2,218,332 Accounts for the transfer to support the annual Capital Improvement Program. The budgeted 2022 transfer includes the on-going amount to the Capital Projects Fund of $6,760,000 plus an additional $1,000,000 from appropriated prior year fund balance in 2020. Transfer to Corporate Purpose Bonds Fund 590310 2021 Budget 2022 Budget $2,213,032 $2,218,332 Transfer to Capital Projects Fund 590410 2021 Budget 2022 Budget $6,500,000 $7,760,000 Village of Glenview, IL - 2022 Budget 26 Management Services 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 8,316,989 8,663,108 9,489,931 9,554,117 891,009 Contractual 7,314,182 7,791,971 9,065,399 10,580,390 2,788,420 Commodities 144,433 211,793 147,633 221,622 9,829 Other Charges 70,832 1,365,936 1,293,711 621,735 (744,201) Capital Outlay - - - 28,000 28,000 Interfund Charges 2,099,714 2,191,953 2,191,953 2,235,168 43,215 Management Services Total 17,946,150 20,224,761 22,188,628 23,241,032 3,016,272 Management Services Summary Management Services DepartmentVillage of Glenview, IL - 2022 Budget 27 Management Services 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 5,071,833 4,858,132 5,561,026 5,578,720 720,588 511120 - Part Time Salaries 276,681 376,744 307,210 297,090 (79,654) 511210 - Overtime Salaries 786,210 843,510 879,168 919,317 75,807 511230 - Holiday Pay 83,528 89,681 81,985 99,465 9,784 511240 - Longevity Pay 22,572 27,933 26,494 18,278 (9,655) 511270 - Vacation Buy Back 43,860 45,100 64,945 41,000 (4,100) 511280 - Sick Buy Back 3,411 3,500 6,495 4,000 500 511285 - Sick Leave Incentive 3,083 - - - - 512110 - Deferred Comp 14,824 19,896 23,166 22,426 2,530 512120 - Auto Allowance 24,279 27,168 29,778 28,560 1,392 514110 - FICA Payments 447,278 500,429 527,419 541,251 40,822 514210 - IMRF Payments 761,607 770,230 830,682 689,629 (80,601) 514410 - Health Insurance 777,198 764,945 764,945 917,081 152,136 515300 - Incentives and Recognition 624 2,200 1,118 2,300 100 515305 - Bonus Program - 333,640 385,500 395,000 61,360 Total Personnel 8,316,989 8,663,108 9,489,931 9,554,117 891,009 Contractual 521110 - Actuarial Services 4,500 1,500 1,500 1,500 - 521140 - Audit Services 41,721 49,471 46,747 51,418 1,947 521150 - Bank Service Charges 20,871 16,800 17,252 17,979 1,179 521171 - Economic Development Agreement3,036,447 3,004,262 4,215,232 4,961,478 1,957,216 521172 - Business District Distribution 32,699 30,000 30,000 30,000 - 521180 - Contractual Disbursements 6,615 1,200 5,000 4,000 2,800 521205 - Finance & Accounting Services 996,033 997,362 938,911 973,044 (24,318) 521215 - Information Technology Services625,383 670,620 670,620 782,923 112,303 521230 - Medical Services 577 675 838 675 - 521275 - Non-profit Core Service Funding347,370 387,510 387,510 425,735 38,225 521290 - Other Professional Services 281,085 317,935 313,276 492,699 174,764 521510 - Court Reporting Services 450 500 500 500 - 521520 - Legal Service/Retainer 324,000 324,000 333,720 324,000 - 521540 - Outside Litigation 77,745 38,000 41,000 45,000 7,000 521550 - Prosecutor Services 78,050 58,625 64,000 65,920 7,295 522115 - Cell Phone Service & Equipment111,527 114,543 138,042 149,449 34,906 522120 - Document Destruction - 1,800 1,800 1,865 65 522125 - Dues, Memberships, Subscriptions46,640 46,195 44,744 47,399 1,204 522145 - Postage 65,368 72,030 69,220 70,178 (1,852) 522150 - Printing and Publishing 40,220 38,540 39,329 41,782 3,242 522155 - Rentals - 3,448 3,447 3,448 - 522160 - Software Licensing 795,126 1,175,823 1,219,373 1,651,027 475,204 522170 - Telephone 281,802 294,190 306,402 302,116 7,926 522230 - Equipment Maintenance 94,618 124,695 124,695 104,145 (20,550) 523020 - Selection & Promotions 1,518 13,891 43,465 24,330 10,439 523030 - Trustee Expenses 3,818 8,356 8,778 7,781 (575) Total Contractual 7,314,182 7,791,971 9,065,399 10,580,390 2,788,420 Commodities Management Services Line Item Budget Management Services DepartmentVillage of Glenview, IL - 2022 Budget 28 531025 - Audio Visual Supplies 4,853 4,000 5,340 4,663 663 531030 - Batteries (Specialized)513 11,880 11,880 2,984 (8,896) 531140 - Meeting Supplies 370 - - - - 531060 - Computer Supplies 2,820 6,500 6,500 7,500 1,000 531070 - Computer/Printer/Copier Toner 42,372 28,575 20,000 29,840 1,265 531080 - Electronic Eqpt & Supplies 27,367 68,060 42,134 73,035 4,975 531110 - General Office Supplies 16,591 9,240 8,265 9,955 715 531225 - Traffic Control Supplies - 912 1,899 800 (112) 531230 - Uniforms/Shoe 24,056 25,700 25,700 28,000 2,300 535050 - Other Supplies/Tools 25,492 56,926 25,915 64,845 7,919 Total Commodities 144,433 211,793 147,633 221,622 9,829 Other Charges 540070 - Contingencies - 85,091 - 400,000 314,909 540190 - Other Expenses 18,593 2,075 2,592 2,075 - 540195 - Bad Debt Expense (1,747) 5,000 2,500 5,000 - 540280 - Reimbursable Expense - 1,183,480 1,183,480 - (1,183,480) 540300 - Training 36,814 69,715 75,814 178,085 108,370 540305 - Tuition Reimbursement 17,171 20,000 29,000 35,000 15,000 540310 - Travel Reimbursement - 575 325 1,575 1,000 Total Other Charges 70,832 1,365,936 1,293,711 621,735 (744,201) Capital Outlay 550040 - Building Improvements - - - 28,000 28,000 Total Capital Outlay - - - 28,000 28,000 Interfund Charges - 560010 - CERF Charges 693,361 693,361 693,361 713,129 19,768 560040 - FRRF Charges 285,435 285,435 285,435 214,651 (70,784) 560070 - General Liability Insurance 619,911 723,651 723,651 794,857 71,206 560090 - MERF Charges 1,871 - - - - 560100 - Risk Management Fixed Charges499,136 489,506 489,506 512,531 23,025 Total Interfund Charges 2,099,714 2,191,953 2,191,953 2,235,168 43,215 Management Services Total 17,946,150 20,224,761 22,188,628 23,241,032 3,016,272 Management Services DepartmentVillage of Glenview, IL - 2022 Budget 29 Management Services Department Management Services Department The Management Services Department is a newly formed department in 2022 made possible through the consolidation of several existing divisions and restructuring of responsibilities within the Village. The department provides overall coordination of municipal functions while operating with a structure of two divisions (Administration and Joint Dispatch/IT). Administration includes the Village Manager’s Office, Communications, Human Resources, Finance, Resolution Center, Records, and Business Analytics divisions and Board of Trustees expenditures. The Department includes the Village Manager, appointed by the Board of Trustees, who is the Chief Administrative Officer of the Village of Glenview and is responsible for implementing policies established by the Village Board. All Village departments are under the administrative authority of the Village Manager. Administration is staffed by the Village Manager, Deputy Village Manager, Assistant Village Manager, Director of Management Services, Deputy Director of Management Services, Assistant to the Village Manager, Deputy Village Clerk/Executive Assistant, Special Projects Manager, Administrative Coordinator, Community Engagement Manager, Cable TV Coordinator, Cable Video Producer, Human Resources Generalist, Utility Billing Representative, Business Analytics Senior Analyst, Resolution Center Supervisor, (3) Customer Service Representatives, Communications Analyst, (2) part-time Customer Service Representatives, Records Supervisor, Records Coordinator, (2) Records Clerks, (2) part-time Records Clerks, and 7 full-time equivalent (FTE) contracted Finance division staff. Due to the closure of the Glen TIF, Corporate Fund personnel allocations have been increased for the Deputy Village Manager and the Deputy Director of Management Services. Joint Dispatch/IT is staffed with (48) full-time employees and (8) part-time employees (Director of Public Safety Support Services, Deputy Director of Public Safety Support Services, Quality Assurance Training Supervisor, Application Support Specialist, (7) Shift Supervisors, (37) full time Telecommunicators, and (8) part-time Telecommunicators), additionally there are 5.5 full-time equivalent (FTE) contracted IT division staff. Personnel Expenditures Accounts for a portion of the salary expense for full-time Management Services employees. The FY 2022 budget includes a 3.5% merit pay pool for non-union employees and 2.75% increase for union positions hired after 12/1/2011 per the Joint Dispatch union contract. The 2022 budget is up from the 2021 budget due to the following position changes combined with salary increases: one additional Joint Dispatch Supervisor, two additional Telecommunicators, a new Community Engagement Manager, a new Budget Analytics Senior Analyst, a Communications Analyst, one additional Records Clerk and a reduction of one Assistant to the Village Manager. Position Corporate Waukegan/Golf TIF Fund Enterprise Funds Internal Service Funds Village Manager 90% - Water – 3% Sanitary – 1% Commuter – 1% Wholesale Water – 5% - Regular Salaries 511110 2021 Budget 2022 Budget $4,858,132 $5,578,720 Village of Glenview, IL - 2022 Budget 30 Management Services Department Position Corporate Waukegan/Golf TIF Fund Enterprise Funds Internal Service Funds Deputy Village Manager 75% Water – 10% Sanitary – 5% Wholesale Water – 10% - Assistant Village Manager 85% - - Ins. & Risk – 15% Director of Management Services 63% - Water – 3% Sanitary – 1% Commuter – 3% Ins. & Risk – 30% Deputy Director of Management Services 88% 5% Water – 3% Sanitary – 1% Commuter – 3% - Assistant to the Village Manager 40% - Water – 30% Sanitary – 5% Wholesale Water – 5% FRRF – 5% Ins. & Risk – 15% Deputy Village Clerk/Executive Assistant 100% - - - Special Projects Manager 80% - Water – 10% Wholesale Water – 10% - Administrative Coordinator 100% - - - Community Engagement Manager 100% - - - Communications Analyst 100% - - - Cable TV Coordinator 100% - - - Cable Video Producer 100% - - - Human Resources Generalist 70% - - Ins. & Risk – 30% Utility Billing Representative - - Water – 90% Sanitary – 10% - Business Analytics Senior Analyst 100% - - - Resolution Center Supervisor 80% - Water – 15% Sanitary – 5% - (3) Customer Service Representative 80% - Water – 15% Sanitary – 5% - Records Supervisor 90% -Commuter – 10%- Records Coordinator 90% -Commuter – 10%- (2)Records Clerk 90% -Commuter – 10%- Director of Public Safety Support Services 100% - - - Deputy Director of Public Safety Support Services 100% - - - Quality Assurance Training Supervisor 100% - - - Village of Glenview, IL - 2022 Budget 31 Management Services Department Position Corporate Waukegan/Golf TIF Fund Enterprise Funds Internal Service Funds Application Support Specialist 100% - - - (7)Shift Supervisor 100% - - - (37)Telecommunicator 100% - - - Accounts for salary expense for (2) Part-Time Customer Service Representatives (CSRs), (8) Part-Time Telecommunicators (TCs), Village President, (6) Trustees and two (2) Part-Time Records Clerks. The FY 2022 budget includes a 3.5% increase for part-time CSRs, TCs, and Records Clerks. The 2022 budget is primarily lower than the 2021 budget due to the Communications Manager position being converted to a full-time position. Accounts for the Corporate Fund share of overtime salaries associated with Joint Dispatch for Telecommunicators and supervisors, GVTV, Resolution Center, Records, and overtime costs incurred for community special events. The remaining share of overtime salaries are included in the Commuter Fund for Records and Water and Sewer Funds for the Resolution Center. Joint Dispatch Overtime: Structured $100,424 – Overtime related to staff attending meetings, training, drills, festivals, public education events, and for holiday pay for staff working their regular shift on holidays. The 2022 budgeted amount represents a significant increase over the 2021 budget due to regular supervisory meetings, in-person training and phone and radio quality assurance reviews and follow up. Hireback $200,767 – The 2022 Hireback amount is a 6% increase from 2021 budget. The increase is largely due to step and COLA increases for staff. Staff continues to control overtime cost through operational efficiencies that were realized during the pandemic such as combining talk groups and allowing minimum staffing to be adjusted as needed, based on call volume rather than coverage. FLSA $519,588 - Overtime due to being on a 12-hour schedule. Per the Fair Labor Standards Act (FLSA), Telecommunicators must be paid overtime for every hour worked over 40 hours in a week. Each Telecommunicator works 36-48 hour weeks each year, resulting in 208 hours of overtime pay per employee on the 12-hour schedule. As an offset each Telecommunicator works 1,976 hours of regular time rather than 2,080 hrs. While listed as overtime due to it being paid at a time-and-a-half rate, it is part of the base pay of Telecommunicators. Hourly rates are negotiated for the FLSA rates to keep annual pay within market. Part Time Salaries 511120 2021 Budget 2022 Budget $376,744 $297,090 Overtime Salaries 511210 2021 Budget 2022 Budget $843,510 $919,317 Joint Dispatch including FLSA (see below) $820,779 GVTV $1,348 Resolution Center $440 Records $3,450 Special Events $93,300 TOTAL $919,317 Village of Glenview, IL - 2022 Budget 32 Management Services Department GVTV Overtime: After hours and weekend coverage of special events for GVTV broadcasting in a total 2022 budget amount of $1,348, which is based on an anticipated 27 hours of overtime for GVTV staff for Memorial Day, Veteran’s Day, July 4th and other community events that require GVTV coverage. Community Special Events Overtime: Overtime related to Police, Fire and Public Works work at Glenview Memorial Day Parade, Summerfest, July 4th Festivities (Twilight Show partially offset by the Park District), Blocktoberfest, and Holiday in the Park events hosted by the Chamber of Commerce in the total amount of $93,300. Event Amount Memorial Day Parade $1,274 Glenview Summerfest $18,853 Glenview Fourth of July $37,996 Blocktoberfest (September) $30,443 Holiday in the Park $4,734 TOTAL $93,300 Accounts for the costs of 56 hours of holiday pay for Joint Dispatch Supervisors, full-time Telecommunicators (per the union contract), and one part-time Telecommunicator. - 100,000 200,000 300,000 400,000 500,000 600,000 2018 Actual 2019 Actual 2020 Actual 2021 Est 2022 Budget Structured 115,475 123,302 84,363 95,643 100,424 Hireback 508,469 410,907 226,159 191,207 200,767 FLSA 409,863 443,525 468,852 482,991 519,588 Joint Dispatch Overtime 2016 - 2021 Structured Hireback FLSA Holiday Pay 511230 2021 Budget 2022 Budget $89,681 $99,465 Village of Glenview, IL - 2022 Budget 33 Management Services Department Longevity amounts are paid to non-exempt, non-union employees with 7 or more years of service hired prior to 7/17/2012 per the Employee Handbook (9 employees) and to Telecommunicators hired prior to 10/1/2011 with 7 or more years of service per the union contract (5 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 5% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. The 2022 budget decreased due to staff retirements. Accounts for the vacation time compensation paid to Management Services Department employees for a certain number of accrued and unused vacation hours in accordance with the Employee Handbook and union contracts. The 2022 budget is based on review of program participation in prior years. Accounts for the sick time compensation paid to Management Services Department employees for a certain number of accrued and unused sick hours in accordance with the Employee Handbook and union contracts. The 2022 budget is based on review of program participation in prior years. Accounts for a portion of deferred compensation paid to the Village Manager, Deputy Village Manager, Assistant Village Manager, Director of Management Services and Director of Public Safety Support Services at 3% of their base salary per the Employee Handbook. Deferred compensation is allocated across funds in the same proportions as regular salaries. Accounts for the auto allowance paid to the Village Manager, Deputy Village Manager, Assistant Village Manager, Director of Management Services, Director of Public Safety Support Services, and Deputy Director of Public Safety Support Services per the Employee Handbook. Auto allowance is allocated across funds in the same proportions as regular salaries. Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation and auto allowance). Longevity Pay 511240 2021 Budget 2022 Budget $27,933 $18,278 Vacation Buy Back 511270 2021 Budget 2022 Budget $45,100 $41,000 Sick Buy Back 511280 2021 Budget 2022 Budget $3,500 $4,000 Deferred Compensation 512110 2021 Budget 2022 Budget $19,896 $22,426 Auto Allowance 512120 2021 Budget 2022 Budget $27,168 $28,560 FICA Payments 514110 2021 Budget 2022 Budget $500,429 $541,251 Village of Glenview, IL - 2022 Budget 34 Management Services Department Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results and changes in the actual assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible Management Services personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates increased 6.7%. Accounts for employee recognition within Dispatch. Includes supplies for National Telecommunicator Week ($1,000), years of service recognition ($400), and purchase of holiday meals on Christmas Day and Thanksgiving Day ($800). Also included is recognition expenses for GVTV volunteers that provide 100 or more hours annually ($100). Accounts for the Village-wide employee bonus program. Contractual Expenditures Each year the Village budgets to provide resources to respond to actuarial questions or provide actuarial analysis. Questions or analyses historically have been related to providing financial support to the Police and Fire Pension Funds and in 2022 staff anticipates there may be a need related to staffing and state consolidation. IMRF Payments 514210 2021 Budget 2022 Budget $770,230 $689,629 Health Insurance 514410 2021 Budget 2022 Budget $764,945 $917,081 Incentive and Recognition 515300 2021 Budget 2022 Budget $2,200 $2,300 Bonus Program 515305 2021 Budget 2022 Budget $333,640 $395,000 Actuarial Services 521110 2021 Budget 2022 Budget $1,500 $1,500 Village of Glenview, IL - 2022 Budget 35 Management Services Department Audit services were competitively bid in 2017 and a five-year contract with an optional five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The total budget for audit services is $60,620, with a $51,418 proposed Corporate Fund FY 2022 budget. Audit and Related Reporting Corporate Fund Allocation Total Cost Corporate Fund Cost Audit Services (Baker Tilly) 87.5% $48,360 $42,316 GATA Grant Audit Services (Baker Tilly) 88.0% $1,750 $1,540 Single Audit Services/Federal Grant (Baker Tilly) 87.5% $5,070 $4,436 State of IL Comptroller’s Report (Baker Tilly) 87.5% $1,200 $1,048 Other Post-Employment Benefits Update (Actuary) 82.0% $900 $738 Continuing Debt Disclosure Annual Report (Piper Sandler) 0% $1,100 $220 TIF Reports (The Glen and Waukegan/Golf) 0% $2,240 1,120 TOTAL $60,620 $51,418 The Village provides various methods to give citizens a range of payment options for commuter parking permits, building permits, Police issued local ordinance violations, ambulance billing and other miscellaneous payments, some of which can be processed online. An annual transaction receipt analysis of accounts charged to each fund began in 2017 to determine the subsequent years fund allocation. Fund allocations (see table) are based on an analysis of receipt activity. For FY 2022, credit card fee increases are anticipated to range from 0-7%. Bank Service Charges Corporate Fund Allocation Total Cost Corporate Fund Cost Ambulance credit card fees 100% $1,000 $1,000 American Express 17% $12,500 $2,125 Credit cards 17% $85,575 $14,548 Vanco check processing 0% $2,700 $0 PayPal 17% $1,800 $306 TOTAL $103,575 $17,979 Audit Services 521140 2021 Budget 2022 Budget $49,471 $51,418 Bank Service Charges 521150 2021 Budget 2022 Budget $16,800 $17,979 Bank Service Charges Fund Allocations Credit Cards Checks Ambulance Fees Corporate Fund 17% -100% Water Fund 65% 83% - Sanitary Sewer Fund 13% 17% - Commuter Parking 5% - - Village of Glenview, IL - 2022 Budget 36 Management Services Department Accounts for incentive agreements for economic development including sales tax incentives and other revenue sharing agreements. The 2021 actuals are projected to be 40% greater than the original 2021 budgeted amount. The increase in the Economic Development Agreements is due to significant increases in the projected sales tax related to existing agreements compared to the COVID impacted projections included in the 2021 budget. The expenditures relating to the agreements are offset by the projected increase in sales tax revenues. Accounts for the distribution of shared sales tax from the Chestnut/Waukegan Business District to the developer per the incentive agreement. The businesses within this district collect an additional 1% sales tax that is remitted to the Village from the State of Illinois like all sales tax. It is anticipated that 2022 activity will be similar to 2021. Accounts for costs for legal services not related to professional services such as county filing/recording fees and legal paid shipping. The 2022 budget is greater than the 2021 budget due to an increased need to record documents. There has been a substantial increase in recording Special Service Area projects and easements. The Village outsourced financial services to Lauterbach & Amen in 2009. The 2022 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The 2021 contract amount was amended in July due to Village staff absorbing certain purchasing functions previously performed by Lauterbach & Amen staff resulting in the reduction of one full-time on-site staff member and changes in Lauterbach & Amen personnel. These changes reduced the monthly fee by approximately 10%. The financial charge for service is calculated annually by resource demand across funds. The majority of activity is in the Corporate Fund (87.5%). The remaining 12.5% represents work effort in the other funds. The 2022 budget projects a base contract increase of 3.5% from the revised 2021 contract amount, for a total contract value of $1,112,051 with the Corporate Fund allocation being $973,044. Information technology (IT) functions are supported through contracted services. The primary IT contract is a managed service provider with on-site technical resources during business hours and after hour’s Economic Development Agreement 521171 2021 Budget 2022 Budget $3,004,262 $4,961,478 Business District Distribution 521172 2021 Budget 2022 Budget $30,000 $30,000 Contractual Disbursements 521180 2021 Budget 2022 Budget $1,200 $4,000 Finance and Accounting Services 521205 2021 Budget 2022 Budget $997,362 $973,044 Information Technology Services 521215 2021 Budget 2022 Budget $670,620 $782,923 Village of Glenview, IL - 2022 Budget 37 Management Services Department emergency support. The program staffing level is annually reviewed and allocated across funds based on general technology resource demands (see table). The proposed 2022 Budget includes the one-time projects originally planned for 2021 and new projects for 2022 such as transitioning to several cloud services. Information Technology Corporate Fund Allocation Total Cost Corporate Fund Cost The IT contract was outsourced in three solicitations in 2007, 2013 and 2019. The FY 2022 budget proposes $686,898 for information technology support. Additionally, there are special projects for one-time hardware upgrades such as Storage Upgrades, Antivirus upgrades, and responses to security events totaling $24,013. The budget anticipates a first phase of transition to a cloud service provider with a total data center service fee of $25,000, applying the IT funds allocations. One-Time: Also proposed in FY 2022 is a one-time item to redesign the Village website (which was last updated in 2014) in the total amount of $82,766, applying the IT fund allocations. Expenses related to transitioning the Village’s ERP software (MUNIS) to the cloud environment are in this budget line totaling $20,919. 93.25% $839,596 $782,923 Accounts for costs related to the Joint Dispatch random drug testing program. Function Services Qty Unit Cost Total Cost Dispatch Random Drug Testing 4 $100 $400 Dispatch Random Drug Testing – Annual Administrative Fee 1 $275 $275 TOTAL $675 Accounts for the cost of supporting non-profits and Village-sponsored programs that benefit Village residents. Applications for funding are evaluated by a staff committee and funding recommendations are provided to the Village Board for final review and approval. The budgeted amount represents a 3.8% increase for recurring services compared to the 2021 budget. The total budget also includes a one-time project costs approved by the Village Board for family mental health services and programming in the amount of $23,500. Medical Services 521230 2021 Budget 2022 Budget $675 $675 Non-Profit Core Service Funding 521275 2021 Budget 2022 Budget $387,510 $425,735 Village of Glenview, IL - 2022 Budget 38 Management Services Department Accounts for the service fees for outside firms and agencies that support the work of the Management Services Department. Please see the content below the chart for additional details. Special projects to implement software solutions are also budgeted in this account. Function Professional Services Qty Unit Cost Total Cost VMO Glenkirk Recycling Agreement – Paid monthly for removal of aluminum cans by Glenkirk residents. 1 $824 $824 VMO Twilight Show (July 4th fireworks) Traffic Control Vendor Agreement - to augment Police personnel for traffic control related to the Park District fireworks display 1 $11,050 $11,050 VMO Other Professional Service Consultation Contracts (see below) 1 $90,000 $90,000 VMO Recording Secretary for regular and special Village Board meetings 30 $300 $9,000 VMO Resources for Website Enhancements Related to Communications and Business Analytics 1 $20,000 $20,000 Communications Communications Supplementary Services for implementation of community engagement plan (see below) 1 $120,000 $120,000 Communications Social Media Archiving Service 1 $2,568 $2,568 Communications Media Communications Monitoring and Reporting Services 1 $15,000 $15,000 Legal Municipal Code Updates, Subscription and Administration Fee 1 $7,000 $7,000 Legal Administrative Law Judge for adult and juvenile administrative proceedings related to legal violations 11 $800 $8,800 HR Recording Secretary Board of Fire and Police Commissioners 8 $300 $2,400 HR Organizational Development and Diversity and Inclusion Consultant 1 $35,000 $35,000 Finance Various financial costs including GFOA certification/review, vendor credit reports, and safe cleaning 1 $1,885 $1,885 Finance Onsite consulting resource for scanning backlog 1 $10,000 $10,000 Finance Municipal Advisor and Debt Counsel 1 $2,000 $2,000 Dispatch Rapid Notification license fee (see below) 1 $24,100 $24,100 Dispatch Language line translation service vendor agreement. 1 $2,000 $2,000 Dispatch Smart 911 (see below) 1 $15,500 $15,500 Dispatch Power DMS 1 $6,550 $6,550 Dispatch ProQA Annual Software Licensing for Emergency Medical Dispatch Programs (Medical Protocols) and Aqua (Quality Assurance) (see below) 1 $16,660 $16,660 Other Professional Services 521290 2021 Budget 2022 Budget $317,935 $492,699 Village of Glenview, IL - 2022 Budget 39 Management Services Department Function Professional Services Qty Unit Cost Total Cost Dispatch Frontline Parking and Vacation Watch system (see below) 1 $7,150 $7,150 Dispatch Outsourcing of quality review of Emergency Medical Dispatch calls by Priority Dispatch Corporation 1 $25,992 $25,992 Dispatch Installation services of new furniture for Dispatch 1 $15,000 $15,000 Information Technology Document Scanning (93.25% allocated to Corporate) 1 $18,650 $18,650 Information Technology Microwave Link Maintenance (93.25% allocated to Corporate) 1 $4,582 $4,582 Information Technology New World/Harmonic Mix interface to support Police TOPS program 1 $2,575 $2,575 Information Technology Electrical wiring services for IT (93.25% allocated to Corporate) 1 $930 $930 Information Technology Adobe DocuSign (93.25% allocated to Corporate) 1 $2,305 $2,305 Information Technology Microwave Link Maintenance related to Joint Dispatch 1 $6,000 $6,000 Information Technology Upgrade to North Joint Dispatch Center Storage Area 1 $2,880 $2,880 Information Technology IT related services for the interface between different software packages 1 $2,798 $2,798 Information Technology IT related services for the New World interface 1 $3,500 $3,500 TOTAL $492,699 Consultation Services $90,000 From time to time, the Village works with consultants in a specialized field of work to provide data analysis, legislative support and consultation on County, State and Federal projects that impact the residents of Glenview. The 2022 budget was developed based on anticipated needs in addressing Federal, State and regional initiatives ($60,000). A portion of this account is allocated to conducting environmental studies at the Sexton Landfill, the proposed site of the Patriot Acres Compost Facility due to leachate pollution detected at the property; these studies are being conducted with the Village of Glenview and the Solid Waste Agency of Northern Cook County (SWANCC) ($30,000). Communications Supplementary Services $120,000 The successful implementation of the Community Engagement Plan is a major Village goal for 2022. The plan is currently being implemented by the newly established position of Community Engagement Manager. Supplementary communications services are anticipated including on-going support of social media, eGlenview, the monthly newsletter and additional outward facing communication. Rapid Notification $24,100 Rapid notification systems are used to disseminate information to large groups of people via phone call, text message, and email. Information can be for boil orders, water main breaks, missing persons, or other information that may have a time sensitive component to the message. The Village is using Rave Alert for rapid notification. In 2021, staff re-negotiated a shared purchase amongst Joint Dispatch Customers. The 2022 amount is represented as Glenview’s share of the annual licensing agreement. The total cost of Rave Village of Glenview, IL - 2022 Budget 40 Management Services Department Alert for all agencies in the purchase is $24,000 of which Glenview pays $3,333. Glenview pays the annual license fees for each agency and is then reimbursed by the agency for their share of the fee. Smart 911 $15,500 Smart 911 is a service that allows residents to voluntarily register and provide medical and family information that would be beneficial for public safety to have access to in the event of the person calling 911. Smart 911 is owned by Rave, the same company operating the Village’s rapid notification system. Smart 911 is a shared purchase of which Glenview pays $2,006 of the $15,500 annual license fee. Glenview pays the annual license fees for each agency and is then reimbursed by the agency for their share of the fee. Emergency Medical Dispatch ProQA and Aqua Software $16,660 In 2018, Glenview purchased ProQA software for the Emergency Medical Dispatch program. In 2020, 4 additional licenses were added. The annual license fee is regularly $1,500 per license. Also, in 2020, Glenview signed a multi-year agreement for support which resulted in a discount in licensing. The discount for the multi-year agreement is 20% resulting in a license cost of $1,190 per license per year for 14 licenses. This agreement ends in 2022 and will need to be re-negotiated for future years beginning in 2023. Frontline $7,150 Frontline is a public safety tool for tracking parking permission and vacation watches. It allows public access for customers to enter their own information rather than call into the police department or dispatch. Taking phone calls for parking permission occupies a significant amount of time. In 2022, Frontline is increasing the cost of their software solution by 10% after several years of no increases. Priority Dispatch Quality Assurance Review Services $25,992 Priority Dispatch Corporation will provide review of our local Emergency Medical Dispatch calls to reduce the amount of time our staff spends reviewing calls offline. This frees up staff to work a position and supervisors to work on staff development in other areas. This is a new program in 2022. Organizational Development and Diversity and Inclusion Consultant $35,000 An organizational goal of the Village is the development and implementation of a strategy to further promote a workplace culture that values diversity, equity and inclusion of all individuals working on behalf of the Village. Consultation services are included in the 2022 budget to aid in this effort in the event such services are needed. This is a one-time expense. Accounts for the cost of court reporting services as needed for depositions or other litigation events. Historically, these expenditures have ranged from $0-$1,500 based on need. Due to the infrequent usage of court reporting, the 2022 budget remains at one session at $500. In 2019, the Village completed a review of legal services related to general legal counsel, prosecutorial services, employment law, and labor management. The evaluation considered a number factors including experience, size and depth of the firm, concentration on municipal law, practices areas, and potential cost. Based on the evaluation, the Village’s Board of Trustees appointed Ancel/Glink as the Village Attorney. Court Reporting Services 521510 2021 Budget 2022 Budget $500 $500 Legal Service/Retainer 521520 2021 Budget 2022 Budget $324,000 $324,000 Village of Glenview, IL - 2022 Budget 41 Management Services Department The 2022 budget accounts for the cost of the Village Attorney retainer for general work, FOIA consultation, required attendance at Village Board and Commission meetings and other work per the terms of their agreement. Accounts for costs related to the preparation and consultation for collective bargaining, as well as day to day questions related to recently implemented legislation, interpretation and application of Village policy. The 2022 budget of $45,000 is based on the 2022 project initiatives and trend history. Joint Dispatch includes $15,000 for general labor and personnel costs and upcoming labor negotiations. Accounts for prosecutorial services (Robbins, Salomon & Patt) for traffic citations, including moving violations and other petty offenses at the Circuit Court of Cook County’s Second Municipal District in Skokie ($28,325). Also accounts for prosecutorial services related to the Village’s Administrative Adjudication for property code violations, local ordinance police violations, and other local ordinance police violations committed by juveniles ($37,595). The FY 2022 budget of $160,270 for cell phones and equipment is based on the fiscal year 2021 projection and requests for additional devices and services for 2022. The charges are allocated across funds based on general technology resource demands. Cell Phone Service Corporate Fund Allocation Total Cost Corporate Fund Cost Cellular service for phones and field computers (Verizon) 90% $150,000 $139,872 Cellular emergency phones and Board Epacket service (AT&T) 90% $9,000 $8,393 Payphone service at depot stations (Pacific Telemanagement) 90% $1,270 $1,184 TOTAL $160,270 $149,449 The FY 2022 total budget of $2,000 supports the biannual destruction of paper documents after they have been scanned and filed electronically following the approval of the Illinois Department of Archives. The Corporate Fund portion is $1,865 of the total budget. Outside Litigation 521540 2021 Budget 2022 Budget $38,000 $45,000 Prosecutor Services 521550 2021 Budget 2022 Budget $58,625 $65,920 Cell Phone Service and Equipment 522115 2021 Budget 2022 Budget $114,543 $149,449 Document Destruction 522120 2021 Budget 2022 Budget $1,800 $1,865 Village of Glenview, IL - 2022 Budget 42 Management Services Department Accounts for the Management Services divisions as well as Village Board of Trustee participation in various organizations. These organizational memberships provide services such as training, professional development, and useful information related to the profession. Function Membership Qty Unit Cost Total Cost VMO Northwest Municipal Conference (NWMC) annual membership fee 1 $22,793 $22,793 VMO Illinois Municipal League (IML) 1 $2,500 $2,500 VMO Metropolitan Mayors Caucus 1 $2,100 $2,100 VMO Localgovnews.org subscription 1 $1,920 $1,920 VMO Capitol Fax Online Newsletter Subscription 1 $500 $500 VMO Crain’s Annual Subscription 1 $169 $169 VMO International City/County Management Association (ICMA) dues for Village Manager and Deputy Village Manager 2 $1,400 $2,800 VMO Illinois City/County Management Association (ILCMA) dues for Village Manager 1 $500 $500 VMO International City/County Management Association (ICMA) dues for (2) VMO staff 1 $1,788 $1,788 VMO Illinois City/County Management Association (ILCMA) dues for (3) VMO staff 1 $649 $649 VMO Local Paper 1 $42 $42 Communications Online Newspaper Subscriptions 1 $500 $500 Communications City-County Communications & Marketing Association (3CMA) Awards Entry 1 $200 $200 Communications Illinois National Association of Telecommunications Officers and Advisors (NATOA) 1 $90 $90 Communications GVTV original production video contest entry fees 2 $100 $200 Communications Adobe Stock Image Library for Social Media/Marketing 12 $50 $600 HR IL and National Public Employer Labor Relations Association (IPELRA/NPELRA) Membership dues Assistant Village Manager/Generalist 2 $250 $500 HR ILCMA Illinois City/ County Management Association Dues Assistant Village Manager 1 $200 $200 HR ICMA- International City/ County Management Association Dues 1 $480 $480 HR Society for Human Resource Management membership – Assistant Village Manager 1 $230 $230 HR CityTech USA - Publicsalary.com 1 $720 $720 Dispatch Assoc. of Public Safety Communications Officials (APCO) 1 $339 $339 Dispatch National Emergency Number Association Membership 2 $142 $284 Dispatch Licenses with IL Dept. of Public Health for Emergency Medical Dispatch certifications 5 $40 $200 Dispatch IPELRA membership 1 $230 $230 Dispatch CPR and AED certifications and renewals 15 $20 $300 Dispatch Priority Dispatch Emergency Medical Dispatch renewals 1 $4,977 $4,977 Dues, Memberships, Subscriptions 522125 2021 Budget 2022 Budget $46,195 $47,399 Village of Glenview, IL - 2022 Budget 43 Management Services Department Function Membership Qty Unit Cost Total Cost Records Law Enforcement Records Managers of Illinois (LERMI) annual membership for Records Supervisor and Records Coordinator 2 $25 $50 Records Records Supervisor Notary Renewal 1 $90 $90 Administration ILCMA - Illinois City/County Management Association Dues 1 $200 $200 Administration ICMA - International City/County Management Association Dues 1 $525 $525 Finance Government Finance Officers Association (GFOA) Membership 1 $153 $153 Finance Illinois GFOA Membership 1 $200 $200 Finance Midwest Association of Public Procurement (MAPP) 1 $45 $45 Finance National Institute of Governmental Purchasing (NIGP) 1 $190 $190 Finance Illinois Association of Public Procurement Officials 1 $45 $45 Resolution Center One Notary Fee Resolution Center Staff Member 1 $90 $90 TOTAL $47,399 Accounts for the postage costs for routine outgoing mail and shipping Village-wide, 10 issues of the Village Newsletter, bulk mailing for special event notifications and mailing courtesy reminder notices for commuter parking renewals and permit purchases. Additional expenses include routine shipping costs and mailings for new resident information. Function Postage Qty Unit Cost Total Cost General Gov’t Routine Village Hall postage 12 $1,459 $17,508 VMO Routine shipping postage 1 $700 $700 Communications Village newsletter 10 $4,500 $45,000 Communications Special event mailings (Memorial Day, 4th of July, Open Hours) 1 $3,750 $3,750 Communications New resident packet postage shared between the Village, Park District and Chamber 750 $2.96 $2,220 Finance FedEx Shipping for Management Services 1 $1,000 $1,000 TOTAL $70,178 Accounts for the cost of printing the following items: Function Description Qty Unit Cost Total Cost Communications 10 issues of Village Newsletter 10 $3,200 $32,000 Postage 522145 2021 Budget 2022 Budget $72,030 $70,178 Printing and Publishing 522150 2021 Budget 2022 Budget $38,540 $41,782 Village of Glenview, IL - 2022 Budget 44 Management Services Department Function Description Qty Unit Cost Total Cost Communications Constant Contact subscription for e- newsletters 1 $1,082 $1,082 Communications New resident packet folders, paper stock, inserts 1 $1,300 $1,300 Communications Resident open house postcards 1 $175 $175 Communications Promotional items for community events promoting various channels to interact with the Village 1 $1,500 $1,500 Finance Posting Budget Notice and Treasurer’s Report 1 $1,500 $1,500 Finance Printing Budget and Annual Financial Report 1 $1,950 $1,950 Records Police return address envelopes 1 $240 $240 Records Expungement Jackets 1 $250 $250 Records Handicap Permits 1 $280 $280 Records Warrant Jackets 1 $250 $250 Records Bike Registration Labels 1 $255 $255 Records Case Jackets 1 $1,000 $1,000 TOTAL $41,782 Accounts for the cost of one Digital Mailing System lease agreement located at Village Hall in the quarterly amount of $862. This account includes ongoing software maintenance charges as well as any proposed projects that require software. The selection of new software is competitively bid and awarded. The charges are allocated across funds based on general technology resource demands using Charts 2 (All Funds) and 3 (Corporate Fund only), updated annually, and summarized below by function. Software that supports a specific function is charged directly to the appropriate account. For example, utility billing software is charged toward the Water and Sanitary Sewer Funds and New World software is offset through Joint Dispatch revenue. Rentals 522155 2021 Budget 2022 Budget $3,448 $3,448 Software Licensing 522160 2021 Budget 2022 Budget $1,175,823 $1,651,027 Village of Glenview, IL - 2022 Budget 45 Management Services Department In FY 2020 and 2021, there was a pause on some software implementations due to COVID-19 and the analysis of existing software solutions being moved to the cloud. Proposed additional software for FY 2022 supports the following projects: telephone, dispatch software solution to interface Glenview’s Computer Aided Dispatch software to neighboring jurisdiction’s Computer Aided Dispatch software; continued security awareness training; police ALJ software; transitioning of Munis to the cloud; and LAMA permits and work order software. The FY 2022 budget for general telephone service, 911 lines, and fiber connection charges is for the Village and its Dispatch partners. The budget was projected based on the average FY 2021 expenditures. The charges are allocated across funds based on general technology resource demands. Joint Dispatch charges are offset by Joint Dispatch revenue. The total FY 2022 budget is $311,901 of which $302,116 is supported by the Corporate Fund. The programs are summarized below. Voice and Data Services Corporate Fund Allocation Total Cost Corporate Fund Cost Telephone Services (AT&T, Call One, moves/adds/changes) 93.25% $99,546 $92,828 Cable Television (Comcast) 93.25% $7,416 $6,915 Description Corporate Fund Allocation Total Cost Corporate Fund Cost General Village-wide Software Varies $90,599 $34,875 Geographic System Information (GIS) Software – GISSW 93.25% $4,301 $4,011 Office Software – OFFSW Varies $352,918 $328,336 Network Software – NETSW 93.25% $33,958 $31,636 Tyler Munis Software – MUNSW Varies $286,947 –– $267,573 Police Software – POLSW 100% $97,161 $97,161 Public Works Software – PWSW Varies $20,394 $19,011 Timekeeping Software – TIME Varies $31,054 $28,958 GovIT Consortium Software – GOVIT 93.25% $50,574 $47,160 Glencoe/Kenilworth/Northfield/Winnetka Software – GKNW 100% $207,090 $207,090 Glenview/Grayslake Software – GVGLD 100% $64,135 $64,135 Joint Dispatch Highland Park Consolidation Software – JDHPC 100% $207,936 $207,936 Joint Dispatch Public Safety Consolidation Software – JDPSC 100% $242,282 $242,282 Niles/Morton Grove Software – NIMGD 100% $66,389 $66,389 Lindenhurst Software – LINDN 100% $2,207 $2,207 Glenview Public Television – GVTV Varies $2,431 $2,267 TOTAL $1,760,376 $1,651,027 Telephone 522170 2021 Budget 2022 Budget $294,190 $302,116 Village of Glenview, IL - 2022 Budget 46 Management Services Department Village Facility Data Service (Wide Open West, NT Consortium) 93.25% $38,006 $35,440 Glencoe/Kenilworth/Northfield/Winnetka Data (Comcast) 100% $50,720 $50,720 Glenview/Grayslake Data Connection (Comcast) 100% $12,680 $12,680 Joint Dispatch Highland Park Consolidation Data (Comcast) 100% $60,325 $60,325 Lindenhurst Data Connection (Comcast) 100% $12,680 $12,680 Niles/Morton Grove Data Connection (Comcast) 100% $12,680 $12,680 Fiber Connection (Illinois Century Network) 100% $17,848 $17,848 TOTAL $311,901 $302,116 Accounts for the cost of regularly scheduled maintenance to existing or newly purchased equipment in Joint Dispatch. Description 2021 Budget 2022 Budget Maintenance Agreement and software and hardware upgrade for dispatch MCC7500 radio consoles. The cost represents the first year of a 3-year agreement that includes replacement of hardware such as switches, gateways, and PC, along with firmware upgrades to STARCOM radios necessary to keep connected to the State system. A multi-year contract provides an approximate 17% discount versus a single year price. $80,000 $82,933 Maintenance agreement for non-STARCOM and STARCOM radio equipment. $6,840 $6,876 Purchase, replacement, and repair of headsets and parts, used by Telecommunicators. $3,200 $3,200 Outdoor weather warning system maintenance $4,555 $4,691 Maintenance and repair of dispatch furniture $5,000 $5,000 Fire Station Alerting – included in first year of new US Digital Station Alerting $25,100 $0 CAD mapping maintenance for closest unit dispatch $0 $1,445 TOTAL $124,695 $104,145 Accounts for the costs of pre-employment tests and processes used during the selection process for new hires and promotions for Village Hall/Administration and Dispatch departments. Selections and promotions services for Public Works, Police, and Fire departments can be found in those individual department budgets. The 2022 budget is up from 2021 due to the Village Hall job advertisement cost increasing as a result of on-going efforts to expand the diversity of candidate pools for open positions through targeted postings on job boards. Function Selections and Promotions Quantity Unit Cost Total Cost HR Village Hall Job Advertisements 10 $700 $7,000 Equipment Maintenance 522230 2021 Budget 2022 Budget $124,695 $104,145 Selections and Promotions 523020 2021 Budget 2022 Budget $13,891 $24,330 Village of Glenview, IL - 2022 Budget 47 Management Services Department Function Selections and Promotions Quantity Unit Cost Total Cost HR Village Hall Background Check 10 $200 $2,000 Dispatch Background Check 15 $200 $3,000 Dispatch Polygraph 15 $175 $2,625 Dispatch Psychological Evaluation 9 $625 $5,625 Dispatch Pre-employment Physical 9 $220 $1,980 Dispatch Job Advertisements 7 $100 $700 Dispatch Expedited Pre-employment results as needed 7 $200 $1,400 TOTAL $24,330 Accounts for expenses incurred and programs led by the Village Board of Trustees. Function Description Qty Unit Cost Total Cost VMO Civic Awards dinner 1 $500 $500 VMO Northwest Municipal Conference – Legislative Activities 1 $675 $675 VMO President’s Scholarship to Glenbrook South student 1 $1,000 $1,000 VMO Board of Trustees meeting supplies 1 $150 $150 VMO Officials’ Dinner 1 $3,500 $3,500 VMO 25-Year Employee Recognition Gift Card and Engraved Plaque 7 $203 $1,418 VMO Proclamations 1 $50 $50 VMO New Trustee materials including photos, shirts, and orientation supplies 1 $488 $488 TOTAL $7,781 Commodities Accounts for the supplies for the Glenview TV production. Each year GVTV provides an updated equipment request to support annual programming. The 2022 budget includes replacement of a camcorder ($4,213) and audio-visual programming for the AMX system ($450). Accounts for battery backup uninterruptible power supply (UPS) batteries for computer equipment which provides power in a main power failure. The budget is based on replacing one larger unit per year. FY 2021 included a one-time $10,000 expense not needed in 2022. Trustee Expenses 523030 2021 Budget 2022 Budget $8,356 $7,781 Audio Visual Supplies 531025 2021 Budget 2022 Budget $4,000 $4,663 Batteries (Specialized) 531030 2021 Budget 2022 Budget $11,880 $2,984 Village of Glenview, IL - 2022 Budget 48 Management Services Department Accounts for the provision of computer operational supplies to replace older or broken equipment such as headsets, flash drives, mouse, keyboards, speakers, wiring and laptop batteries. The FY 2022 budget is based on 2021 projections. Accounts for consumable printer supplies (toners and fusers) for thirteen (13) copiers – 5 large heavy duty, 8 small/medium duty and fifty-five (55) Village printers and supplies for a large format color plotter and a blueprint machine. The FY 2022 budget is based on a review of 2021 budget. The total budget of $32,000 is allocated across funds with Corporate Fund expenditures of $29,840 or 93.25% of the total budget. This account includes expenditures for extended warranties and maintenance agreements for network hardware (servers, data storage devices, routers, and wireless access points), audio visual video equipment, Kronos Time Clocks, Voice-over IP and conference phone replacements, and leasing of GPS hardware/software for a total IT Corporate Fund budget of $60,891. This account also includes network switches/hardware to support Joint Dispatch ($9,044) and various pieces equipment to support GVTV ($3,100). Accounts for office supplies used in the Village Manager’s Office ($1,100), consolidated supplies for Finance/Records/Resolution Center ($7,605) and Dispatch ($750) as well as postage machine supplies for the Municipal Center postage machine ($500). These figures were developed through a review of previous year expenditures and anticipated 2022 needs. Accounts for 4th of July Twilight Show (fireworks) crowd and traffic control supplies (i.e. cones, flares and direction glow-sticks). This budget has decreased since parking signage was purchased in 2021 and was not re-budgeted in 2022. Full-time uniform allowance, $600 per Telecommunicator and Supervisor. Part-time uniforms are initially provided and then replaced as needed. The 2022 budget increased due to two additional Telecommunicators and one additional supervisor. Computer Supplies 531060 2021 Budget 2022 Budget $6,500 $7,500 Computer/Printer/Copier Toner 531070 2021 Budget 2022 Budget $28,575 $29,840 Electronic Equipment and Supplies 531080 2021 Budget 2022 Budget $68,060 $73,035 General Office Supplies 531110 2021 Budget 2022 Budget $9,240 $9,955 Traffic Control Supplies 531225 2021 Budget 2022 Budget $912 $800 Uniform and Shoe 531230 2021 Budget 2022 Budget $25,700 $28,000 Village of Glenview, IL - 2022 Budget 49 Management Services Department Function Description Qty Unit Cost Total Cost Dispatch Full-Time Telecommunicator Supervisor Uniform Allowance 45 $600 $27,000 Dispatch Part-Time Telecommunicator Uniform Allowance 2 $500 $1,000 TOTAL $28,000 Accounts for miscellaneous equipment required to support various programs including the commuter parking permit program, as well as, coffee supplies and costs related to employee engagement events and initiatives. The repair and replacement of heavy duty (24/7) use office chairs are included in this line item. The Appleyard Conference Room furniture purchase was a 2021 project however due to supply limitations caused by the COVID-19 pandemic, the furniture will not arrive until 2022. The project has been included in the 2022 budget. Function Other Supplies/Tools Qty Unit Cost Total Cost General Gov’t Village logo apparel 125 $52 $6,500 General Gov’t Appleyard Conference Room Furniture 1 $34,395 $34,395 Admin Coffee Supplies for Manager’s Office, Records, Resolution Center, Finance 1 $3,200 $3,200 HR Labor law posters 13 $35 $455 HR Meeting supplies 3 $100 $300 HR Employee Connections supplies/refreshments/meals 2 $700 $1,400 HR Supervisor Connections supplies/refreshments/meals 2 $700 $1,400 HR All Employee Staff Meeting supplies/refreshments/meals 2 $700 $1,400 HR Village of Glenview marketing material for distribution at job fairs and community events 1 $3,000 $3,000 Dispatch Dispatch center chairs repair parts 1 $3,000 $3,000 Dispatch 24/7 Heavy Duty Chairs 4 $2,200 $8,800 Records ID Supplies and Shredder Maintenance 1 $995 $995 TOTAL $64,845 Other Charges Accounts for the reserve established for unforeseen expenses to be used at the Village Manager’s direction. The 2021 budget was decreased to $200,000 in response to the COVID-19 pandemic; however, as the economic impacts of the pandemic begin to slow down, the 2022 budget has been increased to $400,000 to respond to major initiatives led by the Board’s direction. Other Supplies 535050 2021 Budget 2022 Budget $56,926 $64,845 Contingencies 540070 2021 Budget 2022 Budget $200,000 $400,000 Village of Glenview, IL - 2022 Budget 50 Management Services Department Accounts for acknowledgement of employee life events such as bereavement arrangements or cards for welcoming a new child ($625); meals for extreme weather events, after-hours required work such as end of year book closing, and special employee recognition events ($350); 9-1-1 public education material ($800), supplies including food for meetings hosted by Joint Dispatch or extended hours/after-hours events for front-line staff ($300). Accounts for adjustments made to customer accounts that are older than one year. This is an estimate based on historical trend data. Accounts for expenses associated for the 9-1-1 Consolidation Grant Program on behalf of Glenview and other municipalities. This opportunity was only available in 2021, as such it will not be budgeted in 2022. Accounts for the employee development and professional development in specific areas. The training not only enhances the employees’ career but maintains and develops additional skills for the benefit of the organization and the residents served. Function Training Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost VMO ICMA Annual Conference (digital) 1 $790 $790 - - $790 VMO ILCMA Winter Conference 3 $250 $750 $300 $900 $1,650 VMO ILCMA Summer Conference 3 $250 $750 $300 $900 $1,650 VMO Local Trainings & Seminars 15 $100 $1,500 - - $1,500 HR Employee 1:1 coaching session 1 $1,000 $1,000 - - $1,000 HR Harassment and discrimination live training sessions 1 $10,000 $10,000 - - $10,000 HR Front-line Supervisor training 1 $50,000 $50,000 - - $50,000 HR Employment law seminar- IPELRA (1-day event) 10 $75 $750 - - $750 HR IPELRA Annual Employment Law Conference (3 day) 1 $615 $615 $900 $900 $1,515 HR Labor Arbitration Institute (1 day) 2 $450 $900 - - $900 Other Expense 540190 2021 Budget 2022 Budget $2,075 $2,075 Bad Debt Expense 540195 2021 Budget 2022 Budget $5,000 $5,000 Reimbursable Expense 540280 2021 Budget 2022 Budget $1,183,480 $0 Training 540300 2021 Budget 2022 Budget $69,715 $178,085 Village of Glenview, IL - 2022 Budget 51 Management Services Department Function Training Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost HR Management Leadership Training 1 $16,000 $16,000 - - $16,000 HR Miscellaneous Webinars and Training 1 $2,500 $2,500 - - $2,500 HR Peer Support Training 2 $1,500 $3,000 - - $3,000 HR LEAD Training through Weldon Cooper 2 $4,650 $9,300 $500 $1,000 $10,300 HR Various Selections and Promotions Interview Trainings 1 $15,000 $15,000 $15,000 HR IPELRA Negotiation Simulation Training 2 $400 $800 $975 $1,950 $2,750 Comms. GVTV Advanced After Effects Training 1 $1,200 $1,200 - - $1,200 Comms. Webinar and Conference Training for new Community Engagement Manager 1 $3,000 $3,000 - - $3,000 Dispatch IPSTA-911 Annual Conference 4 $150 $600 $725 $2,900 $3,500 Dispatch New World Annual Conference 3 $1,200 $3,600 $1,933 $5,800 $9,400 Dispatch Navigator Emergency Medical Dispatch Conference 4 $535 $2,140 $1,900 $7,600 $9,740 Dispatch Emergency Medical Dispatch initial certification 4 $400 $1,600 - - $1,600 Dispatch Center Manager Certification Program (CMCP) through National Emergency Number Association 3 $1,300 $3,900 - - $3,900 Dispatch Outside Training courses for Full-Time Telecommunicators 20 $400 $8,000 -- $8,000 Dispatch Outside Training for Supervisors 5 $400 $2,000 -- $2,000 Records LERMI annual conference Q2 2022 2 $35 $70 - - $70 Records Police Records conferences, seminars and webinars 2 $600 $1,200 - - $1,200 Records LERMI annual meeting Q4 2022 2 $30 $60 - - $60 Records Local conferences, seminars, and meetings 8 -- $66.25 $530 $530 Records New World/Tyler Connect Conference (5/15-5/18/2022) in Indianapolis, IN 1 -- $1,290 $1,290 $1,290 Finance New World/Tyler Connect Conference (5/15-5/18/2022) in Indianapolis, IN 1 -- $1,290 $1,290 $1,290 Resolution Center New World/Tyler Connect Conference (5/15-5/18/2022) in Indianapolis, IN 1 - - $1,290 $1,290 $1,290 Village of Glenview, IL - 2022 Budget 52 Management Services Department Function Training Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Purchasing Purchasing courses 2 $680 $1,360 - - $1,360 Resolution Center Resolution Center seminars and webinars 1 $250 $250 - - $250 IT Business applications (Microsoft Office, SharePoint, and Laserfiche) 1 $3,000 $3,000 -- $3,000 IT MUNIS PACE-05 Training (5 Training Days, 3 Connect Conferences passes, one triennial assessment) 1 $6,100 $6,100 - - $6,100 TOTALS $151,735 $26,350 $178,085 Accounts for the Village’s tuition reimbursement program which is outlined in the Employee Handbook. The budgeted amount is based on historic utilization of this program. Accounts for travel expenses associated with GVTV staff traveling to events ($75), Dispatch staff traveling to non-training functions including downstate and regional meetings ($500), and Village Manager’s Office staff traveling to Springfield, Illinois for legislative hearings ($1,000). Capital Outlay The 9-1-1 center located in Highland Park is being updated with new dispatch consoles (furniture) as the existing consoles are now end of life and parts are no longer available to repair them. Due to the size and complexity of these consoles and the equipment on them the special anti-static carpeting can only be replaced when the current consoles are removed and prior to the new consoles being built in their place. This is also the appropriate time to paint the center as access to the walls are limited during regular operations and once the consoles are in place. Moving forward this facility maintenance cost will be added to FRFF for ongoing tracking and budgeting purposes. Tuition Reimbursement 540305 2021 Budget 2022 Budget $20,000 $35,000 Travel Reimbursement 540310 2021 Budget 2022 Budget $575 $1,575 Building Improvements 550040 2021 Budget 2022 Budget $0 $28,000 Village of Glenview, IL - 2022 Budget 53 Management Services Department Interfund Charges Accounts for charges to the Capital Equipment Replacement Fund (CERF) for future replacement of the Village IT equipment such as copiers, computers, laptops, network servers and storage, printers, the telephone system, audio visual, SCADA equipment. It also includes future replacement of the Joint Dispatch equipment such as furniture, voice loggers, telephones, radios, and microwave communication equipment. The total equipment value and replacement cycles are reviewed and updated annually. CERF charges were kept flat in 2021 due to the impact of COVID on the economy however, the 2022 budget reflects charges based on the impacts of 2020 and 2021 updated values and equipment. Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Accounts for the portion of the Village’s general liability insurance costs allocated to the Corporate Fund. Accounts for the portion of the worker’s compensation insurance costs allocated to the Corporate Fund. CERF Charges 560010 2021 Budget 2022 Budget $693,361 $713,129 FRRF Charges 560040 2021 Budget 2022 Budget $285,435 $214,651 General Liability Insurance 560070 2021 Budget 2022 Budget $723,651 $794,857 Risk Management Fixed Charges 560100 2021 Budget 2022 Budget $489,506 $512,531 Village of Glenview, IL - 2022 Budget 54 Public Works 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 2,257,372 1,522,955 1,569,831 1,443,107 (79,848) Contractual 3,449,758 3,489,202 3,404,380 4,287,175 797,973 Commodities 1,160,337 1,255,422 1,258,102 1,410,246 154,824 Other Charges 7,465 11,130 11,630 13,880 2,750 Capital Outlay 58,114 80,000 80,000 120,000 40,000 Interfund Charges 805,198 968,176 968,176 1,008,483 40,307 Public Works Total 7,738,243 7,326,885 7,292,119 8,282,891 956,007 Public Works Department Summary Public Works DepartmentVillage of Glenview, IL - 2022 Budget 55 Public Works 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 1,441,162 871,617 915,662 847,602 (24,015) 511120 - Part Time Salaries 3,889 - - - - 511130 - Temporary/Seasonal Salaries 5,002 40,000 33,101 29,400 (10,600) 511210 - Overtime Salaries 156,261 177,232 162,000 167,500 (9,732) 511240 - Longevity Pay 21,788 13,904 13,904 13,588 (316) 511270 - Vacation Buy Back 27,042 22,500 43,122 25,000 2,500 511280 - Sick Buy Back 2,523 1,500 - - (1,500) 514110 - FICA Payments 120,060 86,731 89,336 82,902 (3,829) 514210 - IMRF Payments 226,221 130,545 133,780 102,524 (28,021) 514410 - Health Insurance 252,675 177,876 177,876 173,541 (4,335) 515300 - Incentives And Recognition - 300 300 300 - 515700 - Certification Pay 750 750 750 750 - Total Personnel 2,257,372 1,522,955 1,569,831 1,443,107 (79,848) Contractual 521130 - Architectural Services 832 - - - - 521220 - Landscape Services - - - 327,543 327,543 521230 - Medical Services 1,151 2,000 1,400 1,400 (600) 521290 - Other Professional Service 485,418 509,632 455,800 605,089 95,457 521295 - PW Outsourced Svcs & Contract Mgmt385,671 317,218 317,218 325,518 8,300 521540 - Outside Litigation 880 1,350 1,800 2,250 900 522125 - Dues, Memberships, Subscriptions4,667 4,115 4,115 4,265 150 522145 - Postage 77 200 110 100 (100) 522150 - Printing And Publishing 432 - - 1,200 1,200 522155 - Rentals - 500 - - (500) 522210 - Building Maintenance 386,653 386,115 386,115 401,614 15,499 522215 - Building Repairs 73,306 80,000 80,000 100,000 20,000 522230 - Equipment Maintenance 230 18,800 15,000 17,800 (1,000) 522245 - Grounds Maintenance 149,335 106,843 106,843 146,623 39,780 522260 - Mechanical Repairs 72,319 43,000 50,000 58,000 15,000 522280 - Roadways Maintenance 103,560 124,708 125,724 125,724 1,016 522285 - Snow And Ice Maintenance 960,559 954,466 920,000 1,190,886 236,420 523020 - Selections & Promotions 745 2,359 2,359 4,337 1,978 524031 - Harms Rd Lift Station 2,375 3,000 3,000 3,000 - 524032 - Cunliff Park Lift Station 1,375 3,000 3,000 3,000 - 524040 - PW Disposal Fees 54,350 55,150 55,150 55,150 - 524046 - Locates 46,290 38,291 38,291 43,978 5,687 524050 - Storm Water Maintenance 4,400 5,000 5,000 5,000 - 524055 - Street Sweeping 87,720 119,972 119,972 122,371 2,399 524065 - SWANCC Dumping Fees 538,349 572,983 572,983 601,827 28,844 524155 - Tree Trimming 89,062 140,500 140,500 140,500 - Total Contractual 3,449,758 3,489,202 3,404,380 4,287,175 797,973 Public Works Department Line Item Budget Public Works DepartmentVillage of Glenview, IL - 2022 Budget 56 Public Works 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Commodities 531015 - Appliances 3,530 9,000 5,000 5,000 (4,000) 531020 - Asphalt 64,317 74,292 74,292 74,292 - 531021 - Concrete 250,956 241,954 241,954 251,632 9,678 531045 - Liquid De-Icing 11,616 16,340 16,340 19,340 3,000 531047 - Salt 348,716 378,470 360,792 422,160 43,690 531100 - Fuel 5,286 5,000 5,500 5,500 500 531110 - General Office Supplies - 8,200 7,700 7,700 (500) 531125 - Janitorial Supplies 41,771 50,000 46,250 46,250 (3,750) 531135 - Limestone 6,785 6,846 6,846 6,846 - 531136 - Topsoil 2,390 1,535 1,535 1,535 - 531145 - Natural Gas 80,017 100,000 85,000 114,750 14,750 531155 - Operational Supplies 77,888 110,980 107,500 110,500 (480) 531186 - Refuse Carts 48,952 47,500 47,500 59,500 12,000 531205 - Safety Equipment 51,916 6,670 60,007 7,220 550 531210 - Signs-Street & Traffic 8,001 16,200 14,500 14,500 (1,700) 531225 - Traffic Control Supplies 150 1,100 1,100 1,000 (100) 531230 - Uniforms/Shoe 8,311 7,316 7,106 7,091 (225) 531235 - Electricity 108,849 120,000 115,000 167,000 47,000 531255 - Yard Waste Sticker Purchases - 4,500 4,500 4,500 - 535050 - Other Supplies/Tools 40,886 49,519 49,680 83,930 34,411 Total Commodities 1,160,337 1,255,422 1,258,102 1,410,246 154,824 Other Charges 540190 - Other Expenses 1,301 1,900 1,900 1,900 - 540300 - Training 6,164 8,480 8,230 10,480 2,000 540310 - Travel Reimbursement - 750 1,500 1,500 750 Total Other Charges 7,465 11,130 11,630 13,880 2,750 Capital Outlay 550150 - Tree Planting Program 58,114 80,000 80,000 120,000 40,000 Total Capital Outlay 58,114 80,000 80,000 120,000 40,000 Interfund Charges 560010 - CERF Charges 392,486 392,486 392,486 436,800 44,314 560040 - FRRF Charges 109,091 109,091 109,091 93,937 (15,154) 560090 - MERF Charges 302,910 466,599 466,599 477,746 11,147 560095 - MERF-Accident Charges 711 - - - - Total Interfund Charges 805,198 968,176 968,176 1,008,483 40,307 Public Works Total 7,738,243 7,326,885 7,292,119 8,282,891 956,007 Public Works DepartmentVillage of Glenview, IL - 2022 Budget 57 Public Works Department Public Works The Public Works Department is responsible for maintaining the high quality and safety of Glenview's infrastructure and facilities. The Village owns and maintains 154 lane miles of roadway, 288 miles of sidewalk, 2,159 streetlights and 30,593 public trees. Public Works is responsible for pothole patching, street sign maintenance, street sweeping, snow plowing, Geographic Information Systems (GIS), street lighting and traffic signal maintenance, sidewalk repair and maintenance, parkway tree removals and plantings, and brush pick up. The Village currently owns and maintains 31 facilities including the municipal center, five fire stations, two train stations, eight water pumping stations, four sanitary sewer lift stations, two storm sewer stations, two parking decks and other various facilities. Beyond annual operating maintenance, these facilities require capital maintenance and improvements to ensure they meet and exceed their useful lives and provide safe and clean environments for use by Village residents and staff. Annually, the Village Board reviews and approves the facilities capital improvement plan to ensure that Village facilities are properly maintained. All department functions are accounted for in several Village Funds (Corporate Fund, Glenview Water Fund, Glenview Sanitary Fund, Commuter Fund, Wholesale Water fund, Capital Equipment Repair Fund, Municipal Equipment Repair Fund and Facility Repair and Replacement Fund). The Public Works Department is staffed with one full-time contracted position (Director) and 34 full-time positions including a Deputy Director of Public Works, Public Works Superintendent, (5) Public Works Supervisors, (19) Maintenance and Equipment Operators (MEO’s), an Executive Assistant, (2) Management Analysts, (2) Field Inspectors, a Fleet Supervisor, and (2) Mechanic Technicians. Additionally, the Public Works department employs the help of (4) winter seasonal hires to assist with snow and ice operations and (2) summer seasonal positions. Personnel Expenditures Accounts for a portion of the salary expense for full-time Public Works positions. The 2022 budget includes a 3.5% merit pay increase for non-union employees and a 2.75% increase for union positions. The 2022 budget includes a decrease of one Field Inspector position and an increase of one MEO. The salary allocations for departmental staff are shown below. Salary Allocation by Fund Position Corp Water Wholesale Water Sanitary Sewer MERF Ins. & Risk FRRF Deputy Director of PW 25% 59% 2% 9% - - 5% Management Analyst II 40% 30% 5% 5% -15%5% Management Analyst I 40% 30% 5% 5% -15%5% Executive Assistant 29% 58% 4% 9% - - - Public Works Superintendent 29% 58% 4% 9% - - - (2)Field Inspector 29% 58% 4% 9% - - - (19) MEO 29% 58% 4% 9% - - - (5)Supervisor 29% 58% 4% 9% - - - Fleet Supervisor - - - - 100% - - (2) Mechanic Technician - - - - 100% - - Regular Salaries 511110 2021 Budget 2022 Budget $871,617 $847,602 Village of Glenview, IL - 2022 Budget 58 Public Works Department Accounts for the cost of four (4) winter seasonal employees and two (2) summer seasonal employees to assist with Public Works core service delivery. Staff is budgeting the four winter seasonal employees at $20,000 each for the months of December through March at 40 hours per week: and budgeting for the two summer employees at approximately $9,000 each for a 14-week program. These positions are allocated as follows: 30% to the Corporate fund, 59% to the Water fund, 2% to the Wholesale Water fund, and 9% to the Sanitary Sewer fund. Accounts for overtime salaries and on-call pay for non-exempt Public Works employees that primarily results from the commitment to maintain appropriate service levels during unscheduled occurrences. Examples of such circumstances include inclement weather, water main breaks, and other infrastructure or facility emergencies. The 2022 budget is based on the Village’s hybrid model that leverages the value of in-house PW staff and outside contractors through outsourcing to perform typical PW functions such as locate services, asphalt repairs, etc. This is based on the three-year average plus the changes negotiated to the collective bargaining agreement in 2020. $230,922 $152,669 $180,665 $163,808 $142,600 $162,000 $167,500 $- $50,000 $100,000 $150,000 $200,000 $250,000 2016 Actual 2017 Actual 2018 Actual 2019 Actual 2020 Actual 2021 Estimate 2022 Budget Overtime Overtime Temporary/Seasonal Salaries 511130 2021 Budget 2022 Budget $40,000 $29,400 Overtime Salaries 511210 2021 Budget 2022 Budget $177,232 $167,500 Village of Glenview, IL - 2022 Budget 59 Public Works Department Longevity is paid to Public Works union employees per the union contract with 7 or more years of service hired prior to 1/1/15 (16 employees) and Public Works non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (9 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 5% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Accounts for the vacation time compensation paid to Public Works employees for a certain number of accrued and unused vacation hours in accordance with the Public Works Union contract and the Employee Handbook. The 2022 budget is based on review of program participation in prior years. Accounts for the sick time compensation paid to Public Works employees for a certain number of accrued and unused sick hours in accordance with the Public Works Union contract and the Employee Handbook. The 2022 budget is based on review of program participation in prior years. Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments for Salaries, Deferred Compensation, Vacation Buy-Back and Longevity. All Public Works employees are subject to Social Security and Medicare taxes. Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results and changes in the actual assumptions. Longevity Pay 511240 2021 Budget 2022 Budget $13,904 $13,588 Vacation Buy Back 511270 2021 Budget 2022 Budget $22,500 $25,000 Sick Buy Back 511280 2021 Budget 2022 Budget $1,500 $0 FICA Payments 514110 2021 Budget 2022 Budget $86,731 $82,902 IMRF Payments 514210 2021 Budget 2022 Budget $130,545 $102,524 Village of Glenview, IL - 2022 Budget 60 Public Works Department Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible Public Works personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates increased 6.7%. Accounts for turkey gift certificates per the union contract. Account for incentive pay for employees who maintain an Arborist certification. Contractual Expenditures Accounts for the cost of Village owned median maintenance, monthly general landscaping services, monthly landscape services for The Glen Town Center, natural area maintenance, fence repairs, and the Patriot Boulevard median landscaping project. This account was moved from STAF (Special Tax Allocation Fund) for FY 2022 due to the Glen TIF (Tax Incremental Financing district) closing at the end of FY 2021. Accounts for random drug testing of Public Works employees per the union contract and Federal Department of Transportation regulations for employees who hold Commercial Driver’s Licenses (CDL). Qty Unit Price Total Random Drug Testing (three employees selected quarterly) 12 $100 $1,200 Random Drug Testing – Annual Administrative Fee 1 $200 $200 TOTAL $1,400 Accounts for the service fees for outside firms and agencies that support the work of the Public Works Department. Some services are associated with repairs from vehicle accidents which damage Village Health Insurance 514410 2021 Budget 2022 Budget $177,876 $173,541 Incentives and Recognition 515300 2021 Budget 2022 Budget $300 $300 Certification Pay 515700 2021 Budget 2022 Budget $750 $750 Landscape Services 521220 2021 Budget 2022 Budget $0 $327,543 Medical Services 521230 2021 Budget 2022 Budget $2,000 $1,400 Other Professional Services 521290 2021 Budget 2022 Budget $509,632 $605,089 Village of Glenview, IL - 2022 Budget 61 Public Works Department property. The Village seeks recovery to the full extent allowed from insurance coverage related to any property damage. The 2022 budget includes the addition of GIS expenses which were previously managed by Administrative Services. The Village joined the GIS Consortium in 2006. GIS staffing is provided through the Municipal GIS Partners and aerial mapping services are contracted through Ayres Associates on an annual basis. The program staffing level and services are reviewed annually. Once needs are determined, the budget is allocated across funds based on general technology resource demands. Service Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Monthly testing and repairs of portable radios Chicago Communications 2021- 2022 Monthly 12 $798 $9,576 As-needed service for radio repairs on base stations & portables Chicago Communications 2021- 2022 Average cost 5 $200 $1,000 Installation of downtown banner and holiday tree lighting services B & B Holiday Lighting 2019- 2022 Annual service 1 $62,424 $62,424 Streetlight maintenance Lyons Pinner 2020- 2024 Bi-Monthly 6 $7,400 $44,400 Emergency streetlight repairs (poles and underground faults) Lyons Pinner 2020- 2024 Per Occurrence As Needed $52,252 $52,252 Three new Concrete Streetlight Poles (Waukegan Rd.) Lyons Pinner 2020- 2023 Each 3 $7,000 $21,000 Routine traffic signal maintenance Lyons Pinner 2020- 2024 Monthly 12 $2,700 $32,400 Emergency traffic signal repair and planned Downtown Improvements (two intersections) Lyons Pinner 2020- 2024 Per Occurrence As Needed $50,000 $50,000 Repair and maintenance of emergency vehicle pre-emption system Meade Electric 2021- 2022 Service request 3 $5,000 $15,000 SCADA planning review, repair, and preventative maintenance Concentric 2021- 2024 Monthly and service requests 12 $377 $4,524 Drug and Alcohol Clearinghouse TBD 2021 As needed 60 $1.25 $75 Sidewalk Grinding Pilot Program TBD N/A As needed 1 $10,000 $10,000 Weather Reporting Services TBD 2021- 2022 Snow Season 1 $3,300 $3,300 Village of Glenview, IL - 2022 Budget 62 Public Works Department Service Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Parking Deck Janitorial Services Contract Perfect Cleaning 2021- 2023 Monthly and service requests 12 $1,333 16,000 Pavement Sweeping Services Lakeshore Recycling Services 2020- 2023 As needed 1 $8,358 $8,358 The Glen Town Center Banner and Tree Lighting B & B Holiday Lighting 2019- 2022 Per Occurrence 1 $25,500 $25,500 Navy Park Fountain Maintenance and Repairs Fountain Pros 2021- 2022 Monthly and service requests 12 $680 $8,162 Pedestrian Signal Upgrades Lyons Pinner 2020- 2024 Per Occurrence 1 $15,000 $15,000 GIS Consortium Shared Initiatives TBD 2021- 2022 Annual service 1 $6,534 $6,534 Municipal GIS Partners, Inc. TBD 2021- 2022 Annual service 1 $214,252 $214,252 Photogrammetric Mapping TBD 2021- 2022 Annual service 1 $18,700 $18,700 GIS/GPS Field Data Collection TBD 2021- 2022 Annual service 1 $3,000 $3,000 TOTAL $605,089 Accounts for the outsourced professional services under the Baxter & Woodman contract to perform the services in the tables below. The Village began using Baxter & Woodman for various services in 2010. Over the years, the services have expanded and/or contracted based on the Village’s needs. Public Works Outsourced Management Fund Allocation Table Corporate Water Sanitary Wholesale Water Commuter 2022 Budget Contract Management (30%) $19,890 (59%) $39,117 (9%) $5,967 (2%) $1,326 -$66,300 Sod Restoration (10%) $3,948 (80%) $31,588 (5%) $1,974 - (5%) $1,974 $39,485 General Landscaping (88%) $205,003 (9%) $20,966 - - (3%) $6,989 $232,958 Landscaping & Weed Control (100%) $12,840 - - - - $12,840 Landscaping Special Projects (100%) $43,797 - - - - $43,797 Public Works Director (30%) $61,006 (59%) $119,978 (9%) $18,302 (2%) $4,067 -$203,353 Water Operation Services - (80%) $40,000 - (20%) $10,000 - $50,000 Public Works Outsourced Management 521295 2021 Budget 2022 Budget $317,218 $325,518 Village of Glenview, IL - 2022 Budget 63 Public Works Department Corporate Water Sanitary Wholesale Water Commuter 2022 Budget Total Cost $325,518 $251,650 $26,243 $15,393 $8,963 $648,733 Public Works Outsourced Management Corporate Fund Detail Accounts for the cost of labor attorneys for personnel matters and special projects. The 2022 total cost is estimated to be $5,000 and is allocated to the Corporate Fund (45% or $2,250), Water Fund (43% or $2,150), and Sewer Fund (12% or $600). Accounts for the participation in various organizations. These memberships provide services such as training, professional development, and valuable information. The 2022 budget includes the addition of expenses related to GIS which was previously managed by Administrative Services. Description Qty Unit Cost Total American Public Works Assoc. (APWA) membership 12 $170 $2,040 Illinois City County Management Association membership 2 $130 $260 International City Management Association membership 2 $150 $300 Illinois Society of Arboriculture 1 $180 $180 Suburban Tree Consortium 1 $575 $575 Illinois Public Works Mutual Aid 1 $250 $250 CDL renewals 5 $65 $325 Illinois Association of State Floodplain Managers membership 1 $75 $75 Illinois GIS Association 1 $65 $65 Urban Regional Information Systems Association (URISA) 1 $195 $195 TOTAL $4,265 Description Unit Measure Qty Unit Cost Total Cost Corporate Fund Cost Contract management for various PW contracts (concrete and asphalt) Monthly 12 $5,525 $66,300 $19,890 Sod restoration services Hourly 197 $200 $39,485 $3,948 General landscape monthly maintenance (mowing, watering, etc.) Monthly 12 $19,413 $232,958 $184,037 Landscaping and weed control for the floodway buyout properties Hourly 83 $154 $12,840 $12,840 Landscaping as-needed special projects) Hourly 231 $190 $43,797 $43,797 Public Works Director Hourly 2,080 $98 $203,353 $61,006 Water Operation Services Hourly TBD $106 $50,000 $0 TOTAL $648,733 $325,518 Outside Litigation 521540 2021 Budget 2022 Budget $1,350 $2,250 Dues, Memberships, and Subscriptions 522125 2021 Budget 2022 Budget $4,115 $4,265 Village of Glenview, IL - 2022 Budget 64 Public Works Department Accounts for the cost of express shipping for packages to IDOT and other suppliers. The 2022 budget is based on a three-year average. Accounts for the cost to print snow route and utility maps for the use of Public Works staff. The 2022 budget is based on a three-year average. This 2021 account was for the purpose of renting equipment to support the Facilities’ functions on an as- needed basis. For 2022, staff is consolidating this with the Building and Repairs line item. Accounts for maintenance costs of Village-owned facilities, but not limited to, the items in the table below. Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Backflow testing DeFranco Plumbing 2021- 2022 Annual service 1 $3,565 $3,565 Custodial services Advanced Cleaning 2020- 2022 Monthly 12 $16,292 $195,500 Elevator preventative maintenance Otis Elevator 2020- 2025 Monthly 12 $656 $7,875 Fire extinguisher inspection Fox Valley Fire 2020- 2022 Annual service 1 $22,000 $22,000 Fire systems and security certification and inspections Fox Valley Fire 2020- 2022 Annual service 1 $23,000 $23,000 Generator Preventative Maintenance TBD Bid in 2021 Monthly 12 $1,808 $21,700 Gun range maintenance and as needed repairs Best Technologies 2020- 2023 Quarterly 4 $8,101 $32,405 HVAC Preventative Maintenance Hayes Mechanical 2021- 2023 Annual service 1 $36,100 $36,100 Pest control TBD Quoted annually Occurrence 20 $100 $2,000 Uninterrupted power supply preventative maintenance Nationwide Power 2021- 2022 Annual service 1 $3,978 $3,978 Trane building automation Trane 2019- 2023 Annual service 1 $37,741 $37,741 Postage 522145 2021 Budget 2022 Budget $200 $100 Printing and Publishing 522150 2021 Budget 2022 Budget $0 $1,200 Rentals 522155 2021 Budget 2022 Budget $500 $0 Building Maintenance 522210 2021 Budget 2022 Budget $386,115 $401,614 Village of Glenview, IL - 2022 Budget 65 Public Works Department Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Building security monitoring Tyco Annual contract Annual service 1 $15,750 $15,750 TOTAL $401,614 Accounts for costs associated with Village-owned facility repairs. The 2022 budget is based on a three-year average and as-needed projects which include facility painting, window washing, roof repairs, garage door repairs, plumbing repairs and electrical repairs. Accounts for maintenance of the scissor lift, air compressors, and all fitness equipment maintenance. Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Scissor Lift Quoted annually N/A As needed 1 $800 $800 Air Compressors Quoted annually N/A As needed 2 $500 $1,000 Aerial Work Platform Maintenance Three-year average N/A As needed 1 $400 $400 Fitness Equipment Maintenance Direct Fitness Solutions 2019-2022 As needed 4 $900 $3,600 Garage Door Maintenance - New Contract Bid in 2021 TBD As needed 1 $12,000 $12,000 TOTAL $17,800 Accounts for the maintenance of Village grounds, such as fence repairs and replacements along with tree and stump removal. The fence repair services are based on a three-year average. Fence Repair The Village solicited a new contract in 2020 for the contract years of 2021-2023. The 2022 budget is based on a three-year average, plus as needed repairs. The costs are allocated to multiple funds as shown in the table at right. Building Repairs 522215 2021 Budget 2022 Budget $80,000 $100,000 Equipment Maintenance 522230 2021 Budget 2022 Budget $18,800 $17,800 Grounds Maintenance 522245 2021 Budget 2022 Budget $106,843 $146,623 Fence Repairs and Replacement Corporate (90%) $39,780 Water (5%) $2,210 Commuter (5%) $2,210 2022 Budget $44,200 Village of Glenview, IL - 2022 Budget 66 Public Works Department Tree and Stump Programs Staff has developed a six-year tree program to remove dead and diseased trees and stumps throughout the Village. Starting in 2020, the Village was separated into six geographic sections (shown below) and trees and stumps are removed from one section annually. The Village’s tree program includes tree and stump removal, tree trimming, tree planting, and tree assessments. The Village also receives routine tree and stump removal requests and emergency tree and stump removal requests via the work order program. An annual tree survey of the next year section is conducted to determine the program costs for the following year. In 2022, staff will be servicing tree and stump removal, tree trimming and tree planting in section 2 and will be performing tree assessments in section 3. Tree and Stump Removals Description 2021 2022 Tree/Stump Removal Program $27,113 $41,713 Tree/Stump Removal Requests $38,930 $38,930 Tree/Stump Emergency Removal Requests $10,200 $10,200 Tree Surveying/Assessments $0 $16,000 TOTAL $76,243 $106,843 Accounts for maintenance and repairs to HVAC equipment, generators, elevators and boilers. The 2022 budget is based on a three-year average. Mechanical Repairs 522260 2021 Budget 2022 Budget $43,000 $58,000 Description 2021 2022 Generator Repair Services $15,000 $20,000 Elevator Repair Services $3,000 $3,000 HVAC Repair Services $15,000 $20,000 Additional Mechanical Repairs $10,000 $15,000 TOTAL $43,000 $58,000 Village of Glenview, IL - 2022 Budget 67 Public Works Department Accounts for the maintenance of Village roadways and pavement and thermoplastic marking (see below). This includes monthly electrical inspections of traffic signals, maintenance of State and County traffic signals, and disposal of dead animals. Description Contractor Unit Measure Qty Unit Cost Total Cost Maint. of county traffic signals Cook County Quarterly 4 $7,659 $30,636 Maint. of state traffic signals State of Illinois Quarterly 4 $8,503 $34,012 Disposal of dead animals Saint Francis Group Service request 12 $100 $1,200 TOTAL $65,848 Pavement and Thermoplastic Marking Staff has developed a three-year program for pavement marking and thermoplastic services. There are 449 crosswalks, 455 stop bars and 791 pavement symbols in the Village of Glenview. High traffic areas (schools, Central Business District, and the Glen) which represent 10% of the Village need to be replaced annually. The remaining 90% of the Village will be replaced on a three-year cycle. Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Thermoplastic services for high traffic areas Precision Pavement Marking 2021-2022 Foot 3,045 $3.89 $11,845 Annual thermoplastic service (three-year cycle) Precision Pavement Marking 2021-2022 Foot 9,134 $3.89 $35,531 Pavement marking services Precision Pavement Marking 2021-2022 Foot 5,000 $2.50 $12,500 TOTAL $59,876 Accounts for plowing, hauling, and salting of Village owned public parking lots, residential plowing, and hauling from the library parking deck. The 2022 budget is based on contract agreements detailed below. Description Contractor Contract Term 2022 Total Cost Residential Snow Plowing (3 sections) Landscape Concepts Management 2020-2023 $182,564 Hauling from the Library Parking Deck and Village Facilities (As Needed) Snow Systems 2019-2022 $25,000 Public Parking Lot and Village Facility Snow Plowing Snow Systems 2019-2022 $134,028 Residential Snow Plowing (4 sections) Langton 2019-2022 $394,620 Roadway Maintenance 522280 2021 Budget 2022 Budget $124,708 $125,724 Snow & Ice Maintenance 522285 2021 Budget 2022 Budget $954,466 $1,190,886 Village of Glenview, IL - 2022 Budget 68 Public Works Department Description Contractor Contract Term 2022 Total Cost Sidewalk Plowing (2 of 4 Sidewalk Sections) DGO Premium Services 2021-2024 $130,000 Snow Plowing at the Glen Town Center Tovar 2019-2022 $304,674 Snow Hauling at the Glen Town Center Tovar 2019-2022 $20,000 TOTAL $1,190,886 Accounts for the costs of pre- employment tests and processes for of four (4) winter seasonal employees and two (2) summer seasonal employees. Accounts for the annual maintenance of the Harms pump station. The 2022 budget is based on a three-year average. Accounts for the annual maintenance of the Cunliff Park pump station. The 2022 budget is based on a three- year average. Accounts for the hauling of spoil from street sweeping and street excavations. Based on a three-year average of work, 20% of the hauling of spoil is allocated to the Corporate Fund. Hauling Fund Allocation Table Hauling of Spoil Hauling of Spoil - Asphalt Hauling from Street Sweeping Total Cost Corporate (20%) $33,048 $1,102 $21,000 $55,150 Water (70%) $115,668 $3,856 -$119,524 Sanitary (10%) $16,524 $551 - $17,075 2022 Budget $165,240 $5,509 $21,000 $191,749 Selections and Promotions 523020 2021 Budget 2022 Budget $2,359 $4,337 Qty Unit Cost Total Background Check 6 $200 $1,200 Pre-Employment Physical 4 $278 $1,112 Skills Based Pre-Employment Assessment 15 $35 $525 Job Advertisements 4 $375 $1,500 TOTAL $4,337 Harms Lift Station 524031 2021 Budget 2022 Budget $3,000 $3,000 Cunliff Park Lift Station 524032 2021 Budget 2022 Budget $3,000 $3,000 PW Disposal Fees 524040 2021 Budget 2022 Budget $55,150 $55,150 Village of Glenview, IL - 2022 Budget 69 Public Works Department Description Contractor Unit Measure Qty Unit Price Total Cost Corporate Fund Cost Hauling of spoil (20%) G & L Tons 600 tons $275 $165,240 $33,048 Hauling of spoil- asphalt (20%) G & L Tons 27 tons $204 $5,509 $1,102 Hauling from street sweeping Groot Average cost 12 pick- ups $1,750 $21,000 $21,000 TOTAL $191,749 $55,150 Locate Subscription Accounts for the cost associated with locating underground utilities prior to digging or excavating. The 2022 budget is based on an annual subscription with JULIE locates. Locate Services Accounts for utility locating services performed by a contractor. The estimated annual cost is $41,200 for the Corporate Fund. The total budgeted amount is based on a two- year average. Accounts for emergency contractor assistance for storm sewer maintenance and repairs in easements. This account also includes emergency contractor assistance for maintenance and repairs for the sluice gate which is a sliding gate that controls the flow of water at Techny basin. The 2022 budget is based on a three-year average. Accounts for contractual street sweeping services for roadways and Village-owned properties. The emergency and special request sweepings projected are based on the last three years. Sweeping sections Unit Measure Qty Unit Cost Estimated Cost Central Business District Complete sweep 13 $327 $4,251 Locates 524046 2021 Budget 2022 Budget $38,291 $43,978 Locate Subscription Fund Allocation table Corporate (20%) $2,778 Water (50%) $6,945 Sanitary (20%) $2,778 Wholesale (10%) $1,389 2022 Budget $13,890 Locate Services Fund Allocation table Corporate (20%) $41,200 Water (50%) $103,000 Sanitary (20%) $41,200 Wholesale (10%) $20,600 2022 Budget $206,000 Stormwater Maintenance 524050 2021 Budget 2022 Budget $5,000 $5,000 Street Sweeping 524055 2021 Budget 2022 Budget $119,972 $122,371 Village of Glenview, IL - 2022 Budget 70 Public Works Department Sweeping sections Unit Measure Qty Unit Cost Estimated Cost North and South Parking Decks Complete sweep 1 $2,786 $2,786 State & county roads Complete sweep 1 $2,750 $2,750 Curbed roadways Complete sweep 6 $13,700 $82,200 Uncurbed roadways Complete sweep 5 $3,422 $17,110 Municipal parking lots & properties Complete sweep 4 $1,260 $5,040 Emergency sweeping Hours 12 $160 $1,920 Special request sweepings Hours 29 $135 $3,915 2% Fixed Rate Increase for final year of contract Percentage Increase - - $2,399 TOTAL $122,371 Accounts for fees paid to the Solid Waste Agency of Northern Cook County (SWANCC) for dumping and disposal. SWANCC annually calculates the Village’s fee (billed monthly) based on the amount of waste (Committed Tonnage) multiplied by the Operations and Maintenance Tipping Fee. The 2022 budget is based on an estimated tonnage of 11,847 and a price of $50.80 per ton per SWANCC. This represents a 5.0% increase in total cost for 2022. Staff developed a six-year program to trim and prune all trees throughout the Village starting in 2020. The Village’s tree program includes tree and stump removal, tree trimming, tree planting, and tree assessments. Additionally, the Village receives routine tree trimming requests and emergency tree trimming removal requests via the work order program. An annual tree survey of the following years section is conducted to determine the program costs for the following year. The current contract expires 12/31/2022. Tree Trimming Description 2021 2022 Tree Trimming Program $115,500 $115,500 Tree Trimming Requests $20,250 $20,250 Tree Trimming Emergency Removal Requests $4,750 $4,750 Commodities Accounts for the replacement of major appliances such as stoves, refrigerators and microwaves at Village facilities. The 2022 budget is based on a three-year average. SWANCC Dumping Fees 524065 2021 Budget 2022 Budget $572,983 $601,827 Tree Trimming 524155 2021 Budget 2022 Budget $140,500 $140,500 Appliances 531015 2021 Budget 2022 Budget $9,000 $5,000 Village of Glenview, IL - 2022 Budget 71 Public Works Department Asphalt material Accounts for the cost of hot patch and cold patch asphalt used to fill potholes in roadways. Hot patch is a more permanent fix to potholes and requires excavating to address the underlying problem that caused the pothole. Cold patch is used to temporarily fill potholes as a “quick fix.” Below is the amount of hot patch and cold patch that has been used since 2017. Staff anticipates the 2022 asphalt budget to remain flat in accordance with the previous year’s budget numbers. Asphalt repair services Accounts for asphalt repair services performed by a contractor. This work includes the contractor purchasing asphalt and repairing roads that are requested by Village staff. The estimated annual cost is $60,000 for the Corporate Fund. Accounts for contractual services to repair and replace concrete related to public property. Concrete Repair Fund Allocation Table Corporate (60%) Water (32%) Sanitary (3%) Commuter (5%) 2022 Budget Sidewalk $86,319 $46,036 $4,316 $7,194 $143,864 Curb $25,188 $13,434 $1,258 $2,099 $41,980 Driveway $7,338 $3,914 $367 $612 $12,230 Pavement Patch $69,888 $37,273 $3,494 $5,823 $116,480 Utility Restoration $62,899 $33,546 $3,145 $5,242 $104,832 Total $251,632 $134,203 $12,581 $20,968 $419,386 Asphalt 531020 2021 Budget 2022 Budget $74,292 $74,292 Asphalt Fund Allocation Table Corporate Water Sanitary 2022 Budget Hot patch- binder $846 $1,692 $282 $2,820 Hot patch - surface $1,350 $2,700 $450 $4,500 Cold patch $12,096 $18,144 -$30,240 Total cost $14,292 $22,536 $732 $37,560 Cold Patch (40% Corp) Tons Unit Cost Total 2017 230 $122 $28,060 2018 237 $135 $32,095 2019 200 $144 $28,800 2020 210 $144 $30,240 2021 210 $144 $30,240 2022 229 $132 $30,240 Hot Patch – Binder (30% Corp) Tons Unit Cost Total 2017 361 $43 $15,552 2018 390 $50 $19,500 2019 250 $47 $11,750 2020 120 $47 $5,640 2021 60 $47 $2,820 2022 59 $48 $2,820 Hot Patch – Surface (30% Corp) Tons Unit Cost Total 2017 634 $47 $29,798 2018 585 $54 $31,590 2019 350 $50 $17,500 2020 180 $50 $9,000 2021 90 $50 $4,500 2022 87 $52 $4,500 Asphalt Repair Services Fund Allocation table Corporate (30%) $60,000 Water (60%) $120,000 Sanitary (10%) $20,000 2022 Budget $200,000 Concrete 531021 2021 Budget 2022 Budget $241,954 $251,632 Village of Glenview, IL - 2022 Budget 72 Public Works Department Staff has developed a twelve-year program to repair and maintain sidewalks and curbs within the Village’s limits. In 2021, Public Works staff began repairs in section 2 and surveying section 3 for sidewalk and curb repair. After the repairs have been completed, surveying begins on the next section, which will determine funding needs for the following year. Beginning in 2022, staff will complete repairs in section 3 and survey section 4. Staff will continue to repair driveways, pavement patches and utility restorations through work orders and resident requests. Sidewalk Repair Program Type Total Section survey- based $107,173 Work Order $36,691 TOTAL $143,684 Curb Repair Program Type Total Section survey- based $32,152 Work Order $9,828 TOTAL $41,980 Driveway Repair Program Type Total Work Order $12,230 Pavement Patch Program Type Total Work Order $116,480 Utility Restoration Repair Program Type Total Work Order $104,832 Village of Glenview, IL - 2022 Budget 73 Public Works Department Accounts for calcium chloride, organic accelerator, and repairs to the calcium chloride tank. The Village will be continuing the use of organic accelerator for 2022 de- icing operations as it is more environmentally friendly however, calcium chloride is kept on hand for more severe events. Accounts for the purchase of rock salt for Village roadways. The charts below show historical purchases each snow season and the salt inventory from the 2015/2016 season through the 2021/2022 season. Liquid De-Icing 531045 2021 Budget 2022 Budget $16,340 $19,340 Description Unit measure Qty Unit Cost Total Cost Calcium Chloride Gallons 6,000 $0.64 $3,840 Organic Accelerator Gallons 10,000 $1.50 $15,000 Equipment repair As Needed 1 $500 $500 TOTAL $19,340 Salt 531047 2021 Budget 2022 Budget $378,470 $422,160 Vendor Tons Unit Cost Total Cost 2015 Cargill 2,612.42 $58.60 $318,430 Compass Minerals 2,381.77 $69.42 2016 Compass Minerals 1,366.09 $69.42 $392,227 Morton Salt 5,077.58 $58.57 2017 Compass Minerals 1,024.52 $45.05 $160,835 Morton Salt 1,892.11 $60.61 2018 Cargill 998.65 $73.75 $284,978 Compass Minerals 2,539.47 $45.04 Morton Salt 1,593 $60.86 2019 Compass Minerals 3,640 $45.04 $211,648 Morton Salt 783.21 $60.86 2020 Lake County 2,373.14 $63.90 $356,941 State of Illinois 2,514.98 $81.63 2021 Lake County 2,000 $66.79 $378,470 State of Illinois 3,000 $81.63 2022 Lake County 2,500 $68.46 $422,160 State of Illinois 3,000 $83.67 Village of Glenview, IL - 2022 Budget 74 Public Works Department *Storage capacity = 2,500 tons Accounts for fuel for seven diesel generators and additives for Fire Station 6, Fire Station 8, the Municipal Center, and Public Works. The 2022 budget is based on a three-year average of expenditures. Accounts for the office supplies used by the Public Works Department. This account consists of office supplies (pens, staples, etc.), coffee, and copy paper. Accounts for supplies needed for janitorial services to Village facilities such as light bulbs, paper products, and sanitation supplies for Police, Village Hall, and Public Works. The 2022 budget is based on a three- year average of expenditures. Salt Inventory 2021/2022 Snow & Ice Season 2022/2023 Snow & Ice Season Date Amount Date Amount Beginning Inventory 11/1/2021 2,000 tons 11/1/2022 2,500 tons Plus: Salt Purchases 01/2022 +5,500 tons 01/2023 +5,000 tons Less: Est. Usage 11/2021 – 04/2022 -5,000 tons 11/2022 – 04/2023 -5,000 tons Est. Ending Inventory* 4/30/2022 2,500 tons 4/30/2023 2,500 tons Fuel 531100 2021 Budget 2022 Budget $5,000 $5,500 General Office Supplies 531110 2021 Budget 2022 Budget $8,200 $7,700 Janitorial Supplies 531125 2021 Budget 2022 Budget $50,000 $46,250 4994 6443 2916 5131 4423 4887 5000 5500 0 1000 2000 3000 4000 5000 6000 7000 2015 2016 2017 2018 2019 2020 2021 2022 Budget Salt Purchases by Year Village of Glenview, IL - 2022 Budget 75 Public Works Department Accounts for the purchase and delivery services for limestone material (crushed aggregate also referred to as CA-7) which is used by Village staff for property restorations. Accounts for topsoil and sand used for property restorations. Accounts for the cost of natural gas to heat Village facilities. The 2022 budget is based on a four-year average. The Village pays for natural gas at the Municipal Center, all five fire stations, Public Works, and the Village’s Stormwater Lift Stations. Limestone (CA-7) 531135 2021 Budget 2022 Budget $6,846 $6,846 Limestone Purchases Tons used Unit Cost Total cost 2016 4,544 $18.40 $83,622 2017 3,518 $18.87 $66,401 2018 4,259 $19.17 $81,647 2019 4,250 $16.30 $69,275 2020 4,200 $16.30 $68,460 2021 4,200 $16.30 $68,460 2022 4,200 $16.30 $68,460 Limestone Fund Allocation Fund Amount Corporate (10%) $6,846 Water (80%) $54,768 Sanitary (10%) $6,846 2022 Budget $68,460 Topsoil 531136 2021 Budget 2022 Budget $1,535 $1,535 Topsoil Purchases 21-ton truckload used Unit Cost Total cost 2016 40 $362.37 $14,495 2017 48 $393.17 $18,479 2018 35 $410 $14,357 2019 38 $400 $15,200 2020 38 $400 $15,200 2021 38 $404 $15,352 2022 38 $404 $15,352 Topsoil Fund Allocation Fund Amount Corporate (10%) $1,535 Water (80%) $12,282 Sanitary (10%) $1,535 2022 Budget $15,352 Natural Gas 531145 2021 Budget 2022 Budget $100,000 $114,750 Village of Glenview, IL - 2022 Budget 76 Public Works Department Accounts for supplies for maintenance of facilities such as storage units, repair parts and replacement of fitness equipment, light bulbs, paint and supplies, and moving supplies. Description Justification Total Cost Street lighting repair parts Three-year average $53,000 Storm sewer parts and supplies Three-year average $19,000 Repair and replacement of fitness equipment Three-year average $3,000 Hardware and small tools for facilities repairs Three-year average $7,500 Hardware and small tools for streets, forestry and water and sewer operations Three-year average $10,000 Equipment parts, supplies and tools for plumbing, HVAC and electrical repairs Three-year average $15,000 Supplies to support operations for Lake Glenview Three-year average $3,000 TOTAL $110,500 Accounts for the cost of new and replacement residential refuse carts and lids. The 2022 budget is based on a three-year average. The 2022 budget is increasing due to higher plastic material costs. Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee recommendations. This account also includes prescription safety glasses (per the Public Works Collective $90,596 $97,924 $83,004 $78,007 $80,017 $85,000 $114,750 $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 2016 2017 2018 2019 2020 2021 Estimate 2022 Budget Natural Gas Purchases by Year Operational Supplies 531155 2021 Budget 2022 Budget $110,980 $110,500 Refuse Carts 531186 2021 Budget 2022 Budget $47,500 $59,500 Safety Equipment 531205 2021 Budget 2022 Budget $6,670 $7,220 Village of Glenview, IL - 2022 Budget 77 Public Works Department Bargaining Agreement), first aid kits and supplies, gloves, protective eyewear, disinfectant supplies, barricades, traffic cones, and high visibility safety vests. The 2022 budget is based on a three-year average. Accounts for materials for street sign repairs and replacement including posts, anchors, sign blanks, and reflective paper. The 2022 budget is based on a three-year average. Accounts for traffic calming devices and supplies such as speed boards, batteries, and thermoplastic. The 2022 budget is based on a three-year average. Accounts for the uniform and boot allowances for certain Public Works employees. These costs are split evenly between the Corporate and Water Fund. # of Employees Unit Cost Total cost MEO uniform and boot allowance 19 $450 $8,550 Supervisor uniform and boot allowance 5 $476 $2,380 Superintendent uniform and boot allowance 1 $300 $300 Field Inspectors uniforms and boot allowance 2 $476 $952 Other Village apparel for admin staff and seasonal staff As needed $2,000 $2,000 TOTAL $14,182 CORPORATE FUND TOTAL (50%) $7,091 Accounts for electricity for streetlights. This is a contract bid through the Northern Illinois Municipal Electric Collaborative. Staff projects the annual budget based on a three-year average. Portions of this account were moved from STAF (Special Tax Allocation Fund) for FY 2022 due to the Glen TIF (Tax Incremental Financing district) closing at the end of FY 2021. Signs – Street & Traffic 531210 2021 Budget 2022 Budget $16,200 $14,500 Traffic Control Supplies 531225 2021 Budget 2022 Budget $1,100 $1,000 Uniforms/Shoes 531230 2021 Budget 2022 Budget $7,316 $7,091 Electricity 531235 2021 Budget 2022 Budget $120,000 $167,000 Village of Glenview, IL - 2022 Budget 78 Public Works Department *FY2022 budget included STAF costs from closing of the fund This item includes electricity for the Echo Lane lift station, the Harms Road pump station and the following streetlights: Accounts for the cost of yard waste stickers. Stickers are resold to residents for proper disposal of landscaping waste. The 2022 budget remains flat with the prior year. Accounts for mailbox replacements and special events costs for decorations. Description Justification Qty Unit Cost Total cost Materials for the repair and replacement of mailboxes (posts, screws, etc.) Three-year average N/A N/A $1,000 Mailbox replacement reimbursement Three-year average 10 $35 $350 $127,672 $122,502 $118,940 $127,999 $108,484 $115,000 $167,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 2016 2017 2018 2019 2020 2021 Estimate 2022 Budget* Electricity Purchases by Year Streetlight Locations: Buttonwood and Swainwood Harrison and Lehigh Old Willow Road (siren) Waukegan Road and Golf Road Lehigh Avenue and Chestnut Avenue Greenwood Road and Lake Avenue Compass Road and Lehigh Avenue Lake Avenue and Milwaukee Avenue Huber Lane and Lake Avenue Harrison Street and Lehigh Avenue Yard Waste Stickers 531255 2021 Budget 2022 Budget $4,500 $4,500 Other Supplies/Tools 535050 2021 Budget 2022 Budget $49,515 $83,930 Village of Glenview, IL - 2022 Budget 79 Public Works Department Description Justification Qty Unit Cost Total cost Holiday decorations (i.e. wreaths, replacement lights, banners, etc.) Contracted rate N/A N/A $29,580 Gator Bags As Needed TBD TBD $2,000 Seasonal banners As Needed 3 $15,000 $45,000 Supplies for the North Parking Deck As Needed 1 $3,000 $3,000 Supplies for the South Parking Deck As Needed 1 3,000 $3,000 TOTAL $83,930 Other Charges Accounts for meals related to shift work during major weather events ($1,700) and I-pass replenishment ($200). Accounts for the employee development and professional development in specific areas. The training not only enhances the employees’ career but maintains and develops additional skills for the benefit of the organization and the residents served. Professional seminars and management training include courses for administrative staff including snow and ice control, maintaining asphalt pavements, and labor and employee relations. The Annual Professional Safety Training is from the Village's safety consultant. This is done on an annual basis to maintain skills and compliance with industry safety standards. Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost American Public Works Association conference attendees 20 $35 $700 - - $700 American Public Works Association conference competitors 5 $60 $300 - - $300 Annual Professional Safety Training 5 $1,000 $5,000 - - $5,000 Illinois Public Service Institute (three-year program) 2 $750 $1,500 $1,250 $2,500 $4,000 International Association State Floodplain Management Conference 1 $430 $430 $50 $50 $480 TOTAL $7,930 $2,550 $10,480 Other Expenses 540190 2021 Budget 2022 Budget $1,900 $1,900 Training 540300 2021 Budget 2022 Budget $8,480 $10,480 Village of Glenview, IL - 2022 Budget 80 Public Works Department Accounts travel expenses associated with local meetings. Staff estimates the 2022 expenditures are estimated to be $1,500. Capital Outlay Accounts for the purchase of approximately 363 trees at an average cost of $330 per tree to replace dead or diseased parkway trees throughout the Village. This funding also supports resident requests for new parkway trees in areas where gaps exist. The Village’s tree program includes tree and stump removal, tree trimming, tree planting, and tree assessments. Staff developed a six-year programmatic approach to the tree program that started in FY 2020. Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Public Works department. The total CERF annual charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. Each fund’s charges are determined by their share of the total reserves. Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Public Works fleet. Travel Reimbursement 540310 2021 Budget 2022 Budget $750 $1,500 Tree Planting Program 550150 2021 Budget 2022 Budget $80,000 $120,000 CERF Charges 560010 2021 Budget 2022 Budget $392,486 $436,800 FRRF Charges 560040 2021 Budget 2022 Budget $109,091 $93,937 MERF Charges 560090 2021 Budget 2022 Budget $466,599 $477,746 Village of Glenview, IL - 2022 Budget 81 Police 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 10,105,226 10,189,091 10,506,360 10,686,573 497,482 Contractual 550,944 593,544 575,153 666,465 72,921 Commodities 124,613 139,778 137,675 136,690 (3,088) Other Charges 3,552,114 3,867,738 3,867,944 4,036,486 168,748 Interfund Charges 347,438 382,735 382,735 485,524 102,789 Police Total 14,680,334 15,172,886 15,469,867 16,011,738 838,852 Police Department Summary Police DepartmentVillage of Glenview, IL - 2022 Budget 82 Police 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 7,934,734 7,633,146 8,134,978 8,065,748 432,602 511120 - Part Time Salaries - 150,000 - 150,000 - 511210 - Overtime Salaries 509,375 650,000 645,000 650,000 - 511225 - Reimbursed Overtime Salaries10,391 70,000 40,000 70,000 - 511230 - Holiday Pay 285,434 294,508 294,508 295,779 1,271 511240 - Longevity Pay 55,443 60,407 55,815 58,984 (1,423) 511270 - Vacation Buy Back 72,111 50,000 53,031 50,000 - 511280 - Sick Buy Back 2,616 2,500 7,814 5,000 2,500 512110 - Deferred Comp 5,349 5,443 5,310 5,688 245 514110 - FICA Payments 151,288 166,576 160,651 181,883 15,307 514210 - IMRF Payments 51,001 47,032 49,774 40,588 (6,444) 514410 - Health Insurance 1,026,256 1,058,279 1,058,279 1,111,403 53,124 515300 - Incentives And Recognition 1,229 1,200 1,200 1,500 300 Total Personnel 10,105,226 10,189,091 10,506,360 10,686,573 497,482 Contractual 521230 - Medical Services 8,181 11,811 9,725 15,315 3,504 521290 - Other Professional Service 114,801 124,728 118,000 155,663 30,935 521405 - Crossing Guard Services 302,126 340,000 330,000 340,000 - 521540 - Outside Litigation 45,611 9,250 19,000 15,000 5,750 522125 - Dues, Memberships, Subscriptions2,798 3,637 3,600 3,561 (76) 522140 - Pagers And Radio 31,390 32,228 32,228 36,200 3,972 522145 - Postage 18 250 200 250 - 522150 - Printing And Publishing 2,771 5,885 5,500 4,885 (1,000) 522230 - Equipment Maintenance 8,552 13,475 12,900 13,541 66 522295 - Vehicle Eqpt Maintenance & Rep2,113 5,700 4,000 5,700 - 523020 - Selections & Promotions 32,584 46,580 40,000 76,350 29,770 Total Contractual 550,944 593,544 575,153 666,465 72,921 Commodities 531010 - Ammunition 7,080 8,000 8,000 8,000 - 531030 - Batteries (Specialized)839 800 800 800 - 531110 - General Office Supplies - 575 575 750 175 531140 - Meeting Supplies 1,814 2,300 2,300 2,300 - 531230 - Uniforms/Shoes 93,032 88,630 91,000 88,400 (230) 535050 - Other Supplies/Tools 21,847 39,473 35,000 36,440 (3,033) Total Commodities 124,613 139,778 137,675 136,690 (3,088) Other Charges 540240 - Pension Expense 3,466,223 3,749,715 3,768,944 3,889,067 139,352 540300 - Training 64,636 109,123 91,000 137,919 28,796 540310 - Travel Reimbursement 537 - - - - 540320 - DUI Court Fine Expenditures 20,717 8,900 8,000 9,500 600 Total Other Charges 3,552,114 3,867,738 3,867,944 4,036,486 168,748 Interfund Charges Police Department Line Item Budget Police DepartmentVillage of Glenview, IL - 2022 Budget 83 Police 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. 560010 - CERF Charges 164,612 164,612 164,612 240,362 75,750 560090 - MERF Charges 175,940 218,123 218,123 245,162 27,039 560095 - MERF-Accident Charges 6,885 - - - - Total Interfund Charges 347,438 382,735 382,735 485,524 102,789 Police Total 14,680,334 15,172,886 15,469,867 16,011,738 838,852 Police DepartmentVillage of Glenview, IL - 2022 Budget 84 Police Department Police Department The Glenview Police Department provides quality law enforcement services to residents and businesses in a safe and secure environment that fosters a sense of security. The Police Department services include crime investigations, juvenile crime investigations, patrol operations, traffic and parking enforcement, and crime prevention education. The Police Department is staffed with 70 sworn positions including a Chief, Deputy Chief, (4) Commanders, (11) Sergeants and (53) Police Officers. Additionally, the Police Department employs (2) Public Service Officers, one Property Evidence Officer, one Police Social Worker and one Executive Assistant. Personnel Expenditures Accounts for the salary expense for police officers per the Police Union contract and full-time non-union Police Department employees allocated to the Corporate Fund. The 2022 budget includes a 3.5% merit pay pool for non-union positions and union positions hired prior to 7/15/14 and a 3.25% increase for union positions hired after 7/15/14. Position Corporate Fund Commuter Fund Police Chief 100% - Deputy Police Chief 100% - Executive Assistant 100% - (4) Police Commanders 100% - (11) Police Sergeants 100% - (53) Police Officers 100% - Property Evidence Officer 100% - (2) Public Service Officers 090% 10% Social Worker 100% - Accounts for the estimated salaries for new part-time police officers. This program was budgeted in 2020 and 2021, but was not pursued due to COVID-19. Accounts for overtime salaries for non-exempt Police Department employees which primarily results from the commitment to maintain appropriate staffing levels. Overtime pay is also an essential element in sustaining the minimum number of personnel during unscheduled occurrences. Examples of such circumstances include sick time, officer injury, unforeseen court delays, etc. Furthermore, overtime is Regular Salaries 511110 2021 Budget 2022 Budget $7,633,146 $8,065,748 Part Time Salaries 2021 Budget 2022 Budget $150,000 $150,000 Overtime Salaries 511210 2021 Budget 2022 Budget $650,000 $650,000 Village of Glenview, IL - 2022 Budget 85 Police Department unavoidable due to ongoing investigations, mandatory court appearances, training, vacations, and incidents that may take place towards the end of an officer’s shift. The overtime trend from 2018-2022 is as follows: Accounts for the overtime salary expense expected to be covered and reimbursed by outside parties that have requested police presence for their event. The overtime trend from 2018-2022 is as follows: Accounts for the costs of 96 hours of holiday pay for fifty-three (53) Police Officers in accordance with the Police Union Contract and 56 hours of holiday pay for eleven (11) Sergeants at their base hourly rate. Longevity amounts are paid to Police Officers per the union contract with 7 or more years of service (24 employees) and Police Department non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (13 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 5% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. The 2022 budget decreased due to fewer employees that qualify for the program. 619,028 661,340 506,000 645,000 650,000 0 200,000 400,000 600,000 800,000 2018 Act. 2019 Act` 2020 Act. 2021 Proj. 2022 Budget Overtime $ 64,490 10,399 59,609 40,000 70,000 0 20,000 40,000 60,000 80,000 2018 Act. 2019 Act. 2020 Act. 2021 Proj. 2022 Budget Reimbursed Overtime $ Reimbursed Overtime 511225 2021 Budget 2022 Budget $70,000 $70,000 Holiday Pay 511230 2021 Budget 2022 Budget $294,508 $295,779 Longevity 511240 2021 Budget 2022 Budget $60,407 $58,984 Village of Glenview, IL - 2022 Budget 86 Police Department Accounts for the vacation time compensation paid to Police Department employees for a certain number of accrued and unused vacation hours in accordance with the Police Union contract and the Employee Handbook. The 2022 budget is based on a three-year trend. Accounts for the sick time compensation paid to Police Department employees for a certain number of accrued and unused sick hours in accordance with the Police Union contract and the Employee Handbook. The 2022 budget is based on a three-year trend. Accounts for the deferred compensation paid to the Police Chief at 3% of base salary. Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back deferred compensation, and auto allowance). All Police Department employees are subject to Medicare while non-sworn employees are subject to Social Security in addition to Medicare. Accounts for the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results and changes in the actual assumptions. Accounts for the employer portion of health insurance, dental insurance, and opt-out incentives for eligible Police Department participants. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates increased 6.7%. The 2022 budget increased as a result of rate increases and employee changes in coverage. Vacation Buy Back 511270 2021 Budget 2022 Budget $50,000 $50,000 Sick Buy Back 511280 2021 Budget 2022 Budget $2,500 $5,000 Deferred Compensation 512110 2021 Budget 2022 Budget $5,443 $5,688 FICA Payments 514110 2021 Budget 2022 Budget $166,576 $181,883 IMRF Payments 514210 2021 Budget 2022 Budget $47,032 $40,588 Health Insurance 514410 2021 Budget 2022 Budget $1,058,279 $1,111,403 Village of Glenview, IL - 2022 Budget 87 Police Department Accounts for the expenses associated with Police academy graduations, retirements, promotions, and bereavement. The 2022 budget increased due to scheduled and unexpected retirements, promotions, academy graduations, and bereavement acknowledgements. Contractual Expenditures Accounts for hospital medical services for prisoners, quadrennial police physical exam program with stress test, lead testing and the Northern Illinois Police Alarm System (NIPAS) member physical as provided for in the Union Contract and Employee Handbook. In the coming year, there will be three additional quadrennial exams from the previous year due to the number of officers in the rotating schedule bringing the total to 16 and one NIPAS physical. The 2022 budget increased due to the schedule rotation and the new increase in service cost from the provider. Description Qty Unit Cost Total Hospital medical services for prisoners 1 $1,000 $1,000 Quadrennial Police physical program – with stress test 16 $770 $12,320 Lead testing for Range Officers 7 $175 $1,225 Annual NIPAS Physical 1 $770 $770 TOTAL $15,315 Accounts for the service fees for outside firms and agencies that support the work of the Police Department. The 2022 budget is up from the 2021 budget due to increases in Crime Lab fees that cover the rising annual service costs by the Lab, new state mandated mental health screenings for all sworn staff Frontline Professional Services, a new state mandated reporting process in which the vendor will provide services related to overseeing and tracking training, complaints, and compliments. These increases are offset by decreases for property room inventory, which is no longer needed and the TOPS program that monitors police service calls. Description 2021 Amount 2022 Amount Agency 360 Field Training Officer (FTO) paperless program $1,200 $1,330 Animal kennel services $1,200 $1,200 Beast Evidence Collection annual fee $1,214 $1,214 Children's Advocacy Center annual fee $3,150 $3,150 Criminal Investigations Car Rentals $500 $500 Critical Reach Crime Bulletin annual fee $750 $750 Experian annual user fee $330 $500 Incentives and Recognition 515300 2021 Budget 2022 Budget $1,200 $1,500 Medical Services 521230 2021 Budget 2022 Budget $11,811 $15,315 Other Professional Services 521290 2021 Budget 2022 Budget $124,728 $155,663 Village of Glenview, IL - 2022 Budget 88 Police Department Description 2021 Amount 2022 Amount Evaluation and Count of Property Room Inventory (one-time expense) $5,000 $0 Frontline Professional Services $0 $6,500 Law Enforcement Agencies Data System (LEADS On-Line) annual fee $4,400 $4,400 LEAD Text-a-Tip mobile phone crisis intervention reporting service annual fee $3,400 $3,400 Misc. prof. services - funeral home transports, towing services, and cleaning $5,000 $5,000 North Regional Major Crimes Task Force (NORTAF) annual fee $5,650 $5,650 Northern Illinois Police Alarm System (NIPAS) annual fee $6,500 $6,500 NIPAS language interpretation line annual fee $1,500 $1,500 Northeastern Illinois Regional Crime Laboratory (NIPCL) annual membership fee $65,200 $69,000 Police social services Glenview resident assistance $634 $634 TOPS Program $12,500 $12,500 Uniform Code Complaint Manual $0 $475 West/Clear Thomson Reuters background check annual fee $6,600 $7,320 Annual Employee Mental Health Screening $0 $24,140 TOTAL $124,728 $155,663 Accounts for the yearly contract with Andy Frain Services, Inc., to provide Crossing Guard services within the Village during the assigned school year. On May 21, 2019, the Village Board authorized a three-year contract with two optional one-year renewals. Accounts for the preparation and consultation for collective bargaining, as well as day to day questions related to recently implemented legislation, and interpretation and application of Village policy. Accounts for Police Department participation in various professional organizations. These organizational memberships provide services for training and professional development. Although the account contains an overall decrease due to a reduction in memberships, the memberships fees for the Illinois Association of Chiefs of Police (ILACP) for the Police Chief and Deputy Chief were increased by 20% for the first time in 7-years by the ILACP. Description Qty Unit Cost Total ALICE re-certification fee 2 $10 $20 Arson Investigation Bulletin 1 $159 $159 Association of Police Social Workers 1 $60 $60 COSTCO 1 $120 $120 Illinois Association of Chiefs of Police (ILACP) Chief 1 $265 $265 Crossing Guard Services 521405 2021 Budget 2022 Budget $340,000 $340,000 Outside Litigation 521540 2021 Budget 2022 Budget $9,250 $15,000 Dues, Memberships, Subscriptions 522125 2021 Budget 2022 Budget $3,637 $3,561 Village of Glenview, IL - 2022 Budget 89 Police Department Description Qty Unit Cost Total Illinois Association of Chiefs of Police (ILACP) Deputy Chief 1 $115 $115 Illinois Association of Property and Evidence Managers (IAPEM) 3 $35 $105 Illinois Citizen Police Academy Association 2 $100 $200 Illinois Division of International Association for Identification (IDIAI) 2 $25 $50 Illinois Law Enforcement Alarm System (ILEAS) 1 $240 $240 Illinois Tactical Officer Association (ITOA) 3 $40 $120 International Association of Chiefs of Police (IACP) Chief 1 $220 $220 International Association of Chiefs of Police (IACP) Deputy Chief 1 $190 $190 International Association of Property and Evidence (IAPE) 3 $50 $150 International City/County Management Association (ICMA) 1 $200 $200 International Law Enforcement Educators and Trainers Association (ILEETA) 3 $50 $150 National Association of School Resource Officers (SRO) 1 $40 $40 Northern Illinois Police Alarm System (NIPAS) annual meeting 6 $30 $180 Northwest Police Academy 1 $75 $75 Police Executive Research Forum (PERF) Chief 1 $475 $475 Police Executive Research Forum (PERF) Deputy Chief 1 $200 $200 Social Worker Licensing Fee 1 $62 $62 Safe Kids Membership and Certification 3 $55 $165 TOTAL $3,561 Accounts for the Starcom radio annual user fee of $59,305 (this fee is shared by the Police Department at $36,200 and the Fire Department at $23,105). Accounts for the use of postage/mailing through FedEx, UPS, and/or US Postal Services in the delivery of evidence sent to other departments and locations by Criminal Investigations. Accounts for the printing of business cards, stationary, event signage, adjudication hearing forms, taxi license printing, on-street permits, ordinance ticket printing, and weatherproof citation envelopes used with the new Brazos ticketing system. Although there is a $300 increase in the line item for ordering miscellaneous forms for the police department (specifically for various forms that will be needed) in total, there is a decrease of $1,000 due to the roll out of the electronic citation system. The department will no longer have the need to share in the group ticket purchasing process. Actual P-tickets will only be used as backup in case of electronic citation system failure. Pagers and Radio 522140 2021 Budget 2022 Budget $32,228 $36,200 Postage 522145 2021 Budget 2022 Budget $250 $250 Printing and Publishing 522150 2021 Budget 2022 Budget $5,885 $4,885 Village of Glenview, IL - 2022 Budget 90 Police Department Description 2021 Amount 2022 Amount IL Criminal & Traffic Law Manuals $225 $225 Method of Appearance – Adjudication $330 $330 Miscellaneous forms for use by Police Department $300 $600 On-street parking permits $230 $230 Overtime Slips $280 $280 P-tickets for local ordinances $1,300 $0 P-Ticket Envelopes – Records $3,000 $3,000 Taxi licenses $220 $220 TOTAL $5,885 $4,885 Accounts for the maintenance of equipment used in Police Department operations, enforcement, and for the Starcom radio maintenance. A small increase in the scale maintenance is due to vendor pricing of services and the discount rate that is no longer offered for paying annually instead of quarterly. Description 2021 Amount 2022 Amount Office equipment maintenance $325 $325 Portable radio maintenance $500 $500 Radar and speed cart repairs $1,000 $1,000 STARCOM radio maintenance $9,000 $9,000 Truck scale quarterly maintenance $2,450 $2,516 Truck scale annual inspection $200 $200 TOTAL $13,475 $13,541 Accounts for the maintenance of after-market vehicle equipment and costs associated with vehicle markings. Average yearly payments made from this account can vary depending on necessary maintenance. Accounts for costs associated with new hires as well as intradepartmental promotions. A Sergeant’s promotional examination is scheduled for 2022. The last exam was conducted in 2019 and is completed every three years. This account reflects a nominal increase of $1,520 in individual line item variations showing the fluidity of the account in general such as, an increase of $5,600 in the application collection process where the quantity was decreased by half but, the fee increase accounts for the actual cost charged by the vendor; an increase in advertising by $1,200 due to multiple placements of recruitment ads; expedited evaluations by $200; decreases in the cost of pre-employment physicals by $5,380; and a decrease in assessment room rental fees by $100. Equipment Maintenance 522230 2021 Budget 2022 Budget $13,475 $13,541 Vehicle Equipment Maintenance & Repairs 522295 2021 Budget 2022 Budget $5,700 $5,700 Selections & Promotions 523020 2021 Budget 2022 Budget $46,580 $76,350 Village of Glenview, IL - 2022 Budget 91 Police Department Description Quantity Unit Cost Total Police Polygraph 25 $200 $5,000 Police pre-certified and entry level (PEAC) process 4 $2,600 $10,400 Police job advertisement 6 $300 $1,800 Police Psychological Evaluation 10 $625 $6,250 Police Pre-employment Physical (Health Endeavors) 10 $770 $7,700 Expedited Psychological Evaluations 4 $200 $800 Police Pre-employment vaccinations (as needed) 10 $95 $950 Police Testing – Administration of Test and Scoring 200 $42 $8,400 Police Testing – Collection of Applications (includes credit) 200 $32 $6,400 Psychological Assessment Room Rental Fee 4 $100 $400 Sergeant’s Promotional Examination 1 $28,250 $28,250 TOTAL $76,350 Commodities Accounts for ammunition for handguns and rifles and for duty and training purposes. Qty Unit Cost Total .40 caliber ammunition for on-duty and training 1 $4,500 $4,500 223 ammunition for on-duty and training 1 $3,500 $3,500 TOTAL $8,000 Accounts for the replacement batteries for the department issued gun mounted flashlights (100-gun mounted lights) and Starcom replacement batteries for the portable radios. Qty Unit Cost Total Specialized batteries for gun-mounted flashlights 1 $200 $200 Starcom replacement batteries 1 $600 $600 TOTAL $800 Accounts for the office supplies used by the Police Department. The increase of $175 reflects the rise in vendor pricing on basic office supplies such as paper products, binders, folders, etc. Ammunition 531010 2021 Budget 2022 Budget $8,000 $8,000 Batteries Specialized 531030 2021 Budget 2022 Budget $800 $800 General Office Supplies 531110 2021 Budget 2022 Budget $575 $750 Village of Glenview, IL - 2022 Budget 92 Police Department Accounts for the meeting supplies for departmental staff meetings, new hire orientations, hosting of monthly detective meetings, and supplies for training programs hosted by the Police Department. Accounts for the uniform and shoe allowance provided for eligible Police Department personnel including new hires per the Union contract or the Employee Handbook. Officers receive replacement vests every five years based on their hire date. All officers were outfitted with new ballistic vests, which provide ballistic protection for rifle caliber rounds, in 2021. The normal 5-year rotation for vests will resume in 2026. Team member (NIPAS) replacement ballistic vests and helmets have a 5-year life with the next replacement due in 2025. Although there is an increase in evidence technician uniforms ($2,850), there is also a decrease ($2,000) for exempt officers and detective allowances due to personnel changes in specialty units. A new line item for badges ($2,100) was added to fit the need for new hires, retirees, promotions, and transfers. Description Qty Unit Cost Total Badges (new officers, promotions, transfers, and retirements) Varies Varies $2,100 Evidence Technician Uniform Allowance 29 $950 $27,550 Exempt employees, NIPAS, and detective uniform allowance 14 $1,000 $14,000 Sergeant and Officers (non-evidence technician) uniform allowance 26 $750 $19,500 Officer ballistic vest replacement 0 $0 $0 Uniforms for new officers 5 $4,700 $23,500 Public Service Officer Uniform Allowance 2 $550 $1,100 Police Academy Specialty Uniforms 5 $130 $650 TOTAL $88,400 Accounts for the supplies and tools used in the Police Department. Overall, the budget decreased by $3,033 due to varying changes that include the need for less supplies in several line items (animal supplies, first aid supplies, flares and safety equipment, and hazardous materials protection) and the deletion of the Child Safety Seat Supplies line item of $1,000 due to State of Illinois changes on car seat installations. Line item increases reflect the rising cost of supplies by vendors for the Citizen’s Police Academy by $400, evidence supplies by $1,000, field directory printing by $257, and State mandated prisoner blankets by $100. The most significant increase is the addition of a new line item for the replacement of a rifle for the NIPAS EST officer at $3,500. The current rifle is 20-years old and has surpassed its life expectancy. Description 2021 Amount 2022 Amount Animal supplies $3,800 $1,000 Beast evidence collection $900 $900 Camera supplies and Evidence equipment $1,000 $1,000 Meeting Supplies 531140 2021 Budget 2022 Budget $2,300 $2,300 Uniforms/Shoes 531230 2021 Budget 2022 Budget $88,630 $88,400 Other Supplies/Tools 535050 2021 Budget 2022 Budget $39,473 $36,440 Village of Glenview, IL - 2022 Budget 93 Police Department Description 2021 Amount 2022 Amount Child Safety Seat Supplies $1,000 $0 Citizen’s Police Academy $1,600 $2,000 Coffee and coffee supplies - Police $1,500 $1,500 Community Relations supplies $5,000 $5,000 Defensive tactics equipment and supplies $500 $500 Evidence collection supplies $6,000 $7,000 Field Directory $823 $1,080 First aid supplies $500 $300 Flares/chemical lights and safety equipment $500 $300 Hazardous materials protection and clean up equipment $1,500 $1,000 In car printer receipt paper $1,000 $1,000 NIPAS EST Officer Replacement Rifle (one-time purchase) $0 $3,500 Police Department Open House and Missing Children’s Day $4,000 $4,000 Prisoner Disposable Blankets $750 $850 Prisoner meals $2,000 $2,000 Range Supplies $2,000 $2,000 Shredder – Police Administration $5,100 $0 Oleoresin Capsicum (OC) Spray $0 $1,510 TOTAL $39,473 $36,440 Other Charges Accounts for the 2022 Village Police Pension Contribution to the Police Pension Fund. This employer contribution is funded through a separate line item on the 2021 Property Tax Levy. During 2018 and 2019, the Police and Fire Pension Boards, in cooperation with the Village Board, revised the Pension Funding Policy from a closed policy to an open policy. Previously policy required the fund to be 90% funded by 2040. However, the Boards determined the closed method to be unsustainable due to significant escalations in annual Village contribution leading up to 2040. The switch to the open funding policy will stabilize the annual contribution over time while still achieving a funding percentage of approximately 87% by 2040 (due to the positive result of compounding interest and a decreasing pension liability). The 2022 budget is 3.7% higher than 2021 which demonstrates stability in contributions. Well-trained staff are essential to the success of the department. The police training budget has been evaluated for identified training needs to ensure all training courses are related to state statutory and mandated trainings, department requirements to establish minimum standards, advanced training intended to increase skills, and training developed to address specific issues such as active shooter, use of force, and de-escalation training. The budget also accounts for employee professional development in areas that will enhance employee careers, maintains and develops additional skills that will benefit the organization, and improve services to residents and the community. This account is fluid in nature and reflects a more precise version of required training which has increased the budget by $28,796. Highlights are, one-time only Pension Expense 540240 2021 Budget 2022 Budget $3,749,715 $3,889,067 Training 540300 2021 Budget 2022 Budget $109,123 $137,919 Village of Glenview, IL - 2022 Budget 94 Police Department bloodstain I&II ($3,080), crime scene training I&II ($3,080), and Starcom radio programming ($1,200). Newly state mandated, duty to intervene ($8,772), active threat response ($225), and police reform era advanced leadership ($3,504). Department required trainings cover homicide investigation courses ($2,760), biennial CPR ($3,000), and adjustments for SRO certifications and basic trainings. Description Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Active Threat Response Course – SRO 1 $150 $150 $75 $75 $225 Advanced Interview and Interrogation 4 $125 $500 $25 $100 $600 Advanced School Resource Officer Course 1 $400 $400 $420 $420 $820 Arrest and Control tactics 1 $450 $450 $230 $230 $680 Background Investigations 2 $250 $500 $50 $100 $600 Basic Evidence Technician 4 $300 $1,200 $130 $520 $1,720 Basic Interview and Interrogation 4 $400 $1,600 $75 $300 $1,900 BEAST Training – Porter Lee 2 $2,500 $5,000 $125 $250 $5,250 Bloodstain I & II (one-time training) 1 $2,400 $2,400 $680 $680 $3,080 Blue Line Learning Group hazardous materials and blood borne pathogen training (on-line) 70 $30 $2,100 $0 $0 $2,100 Breath Operational School 4 $125 $500 $50 $200 $700 Child Abuse and Neglect Training – SRO 1 $150 $150 $75 $75 $225 Civilian personnel training, public service officers, and property evidence officer (on-line) 4 $250 $1,000 $25 $100 $1,100 Court Smart monthly (online) training 70 $50 $3,500 $0 $0 $3,500 CPR Training – American Heart Association 1 $3,000 $3,000 $0 $0 $3,000 Crime Scene Training I & II (one-time training) 1 $2,400 $2,400 $680 $680 $3,080 Crash Investigation Training I & II 1 $2,400 $2,400 $680 $680 $3,080 Crime Scene Photography 1 $1,350 $1,350 $170 $170 $1,520 Duty to Intervene – Calibre Press 68 $129 $8,772 $0 $0 $8,772 Evidence Management for Supervisors 1 $345 $345 $50 $50 $395 Field Training Officer training 2 $275 $550 $170 $340 $890 Financial Crimes Investigation 2 $150 $300 $50 $100 $400 Firearms training and development 1 $450 $450 $785 $785 $1,235 Homicide Investigators Association Conference 3 $250 $750 $170 $510 $1260 Homicide Investigators Course 4 $225 $900 $150 $600 $1500 Illinois Association of Chief of Police Conference (ILACP) 2 $370 $740 $0 $0 $740 Illinois Tactical Officers Association conference (ITOA) 4 $325 $1,300 $20 $80 $1,380 Illinois Public Employer Labor Relations Assn (IPELRA) – Labor Relations Training 3 $129 $387 $0 $0 $387 Incident Command System 300 ICS300 3 $300 $900 $75 $225 $1,125 Incident Command System 400 ICS400 3 $200 $600 $50 $150 $750 International Association of Chiefs of Police conference (IACP) 2 $475 $950 $1,275 $2,550 $3,500 International Law Enforcement Educators and Trainers Association (ILEETA) conference 1 $420 $420 $1,100 $1,100 $1,520 Village of Glenview, IL - 2022 Budget 95 Police Department Description Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Juvenile Officer Training 6 $75 $450 $50 $300 $750 Lexipol Law Enforcement Procedure Manual 70 $70 $4,900 $0 $0 $4,900 Lexipol Policy Manual (online) 1 $1,367 $1,367 $0 $0 $1,367 New Detective Basic Course 2 $225 $450 $50 $100 $550 New Recruit Law Enforcement/Family training 5 $50 $250 $0 $0 $250 New World Conference 1 $1,200 $1,200 $1,800 $1,800 $3,000 North East Multi-Regional Training (NEMERT) association 70 $100 $7,000 $0 $0 $7,000 Northwest Police Academy training 16 $25 $400 $0 $0 $400 Northwestern University Center for Public Safety School of Staff and Command 2 $4,000 $8,000 $1,000 $2,000 $10,000 Northwestern University Center for Public Safety Supervision of Police Personnel 1 $1,000 $1,000 $240 $240 $1,240 Police Executive Research Forum Conference 2 $450 $900 $1,800 $3,600 $4,500 Peer Support Group training 5 $100 $500 $52 $260 $760 Police academy for new hires 5 $4,500 $22,500 $0 $0 $22,500 Police Law Institute monthly legal update fee 70 $125 $8,750 $0 $0 $8,750 Police Reform Era Advanced Leadership 16 $219 $3,504 $0 $0 $3,504 Press Information Officer 2 $195 $390 $50 $100 $490 Public Safety Peer Support Association National Conference 2 $470 $940 $1,470 $2,940 $3,880 Report Writing Development 6 $200 $1,200 $0 $0 $1,200 Starcom Radio Programming (one-time training) 1 $1,200 $1,200 $0 $0 $1,200 Street Crimes (NEMRT) 4 $399 $1,596 $60 $240 $1,836 SUV Driver training 4 $335 $1,340 $40 $160 $1,500 Tactical De-escalation Nonviolent Encounters 6 $150 $900 $25 $150 $1,050 Women in Command Training – Calibre Press 2 $129 $258 $0 $0 $258 TOTAL $114,959 $22,960 $137,919 Accounts for equipment and training used in the enforcement of impaired driving. This includes the annual Drug Recognition Enforcement Re-Certification for the DRE officer ($1,900) and the purchase of two Stalker Radars ($3,800 each). DUI Court Fine Expenditures 540320 2021 Budget 2022 Budget $8,900 $9,500 Village of Glenview, IL - 2022 Budget 96 Police Department Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Police Department. The total CERF annual charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. Each fund’s charges are determined by their share of the total reserves. New equipment and vehicles added to CERF by the Police Department has resulted in an increase in the department’s share of costs. Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Police Department fleet. CERF Charges 560010 2021 Budget 2022 Budget $164,612 $240,362 MERF Charges 560090 2021 Budget 2022 Budget $218,123 $245,162 Village of Glenview, IL - 2022 Budget 97 Fire 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 12,718,157 12,019,180 12,872,782 12,651,244 632,064 Contractual 262,419 296,689 370,095 503,278 206,589 Commodities 334,142 295,276 333,790 363,699 68,423 Other Charges 5,152,683 5,865,643 5,913,794 5,965,068 99,425 Capital Outlay - - - 28,000 28,000 Interfund Charges 1,171,691 1,254,282 1,254,282 1,237,355 (16,927) Fire Total 19,639,091 19,731,070 20,744,743 20,748,644 1,017,574 Fire Department Summary Fire DepartmentVillage of Glenview, IL - 2022 Budget 98 Fire 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 9,733,504 9,196,779 9,791,733 9,653,774 456,995 511210 - Overtime Salaries 1,245,131 1,072,881 1,302,349 1,137,692 64,811 511230 - Holiday Pay 243,465 245,756 245,756 290,513 44,757 511240 - Longevity Pay 85,824 93,666 93,666 85,724 (7,942) 511270 - Vacation Buy Back 42,424 40,000 61,581 40,000 - 511280 - Sick Buy Back 7,052 7,000 7,685 7,000 - 512110 - Deferred Comp 2,627 5,228 5,228 5,476 248 514110 - FICA Payments 166,734 165,458 172,395 169,838 4,380 514210 - IMRF Payments 12,105 11,294 11,271 9,649 (1,645) 514410 - Health Insurance 1,179,290 1,181,118 1,181,118 1,250,078 68,960 515300 - Incentives And Recognition - - - 1,500 1,500 Total Personnel 12,718,157 12,019,180 12,872,782 12,651,244 632,064 Contractual 521230 - Medical Services 32,073 44,628 48,500 65,410 20,782 521290 - Other Professional Services 82,517 107,720 91,100 168,175 60,455 521540 - Outside Litigation 64,716 5,000 90,000 60,000 55,000 522125 - Dues, Memberships, Subscriptions2,024 3,150 2,850 9,650 6,500 522140 - Pagers And Radio 18,881 23,105 23,105 23,105 - 522145 - Postage 382 750 850 750 - 522230 - Equipment Maintenance 45,895 55,336 56,690 119,338 64,002 523020 - Selection & Promotions 15,931 57,000 57,000 56,850 (150) Total Contractual 262,419 296,689 370,095 503,278 206,589 Commodities 531015 - Appliances 1,378 1,250 1,250 1,250 - 531110 - General Office Supplies 2,277 7,100 7,100 9,000 1,900 531125 - Janitorial Supplies 21,029 24,000 24,000 26,000 2,000 531155 - Operational Supplies 4,014 5,000 5,000 10,500 5,500 531180 - Quartermaster Supplies 119,741 109,036 150,000 133,452 24,416 535050 - Other Supplies/Tools 185,702 148,890 146,440 183,497 34,607 Total Commodities 334,142 295,276 333,790 363,699 68,423 Other Charges 540190 - Other Expenses 373 - - - - 540240 - Pension Expense 5,141,206 5,785,405 5,815,074 5,869,323 83,918 540300 - Training 11,103 80,238 98,720 95,745 15,507 Total Other Charges 5,152,310 5,865,643 5,913,794 5,965,068 99,425 Capital Outlay 550020 - Furniture & Fixtures - - - 28,000 28,000 Total Capital Outlay - - - 28,000 28,000 Interfund Charges 560010 - CERF Charges 644,959 644,959 644,959 683,219 38,260 560040 - FRRF Charges 179,072 179,072 179,072 137,426 (41,646) 560090 - MERF Charges 342,919 430,251 430,251 416,710 (13,541) Fire Department Line Item Budget Fire DepartmentVillage of Glenview, IL - 2022 Budget 99 Fire 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. 560095 - MERF-Accident Charges 4,741 - - - - Total Interfund Charges 1,171,691 1,254,282 1,254,282 1,237,355 (16,927) Fire Total 19,639,091 19,731,070 20,744,743 20,748,644 1,017,574 Fire DepartmentVillage of Glenview, IL - 2022 Budget 100 Fire Department Fire Department The Glenview Fire Department provides high quality fire suppression and emergency medical services to residents and businesses residing in the Village of Glenview, Village of Golf, and unincorporated areas of Cook County. The Fire Department services include emergency medical services, which comprise the majority of all calls for service and provides rapid advanced life support response to emergency medical incidents; fire suppression and rescue, which responds to and mitigates a broad range of emergency situations including fires, hazardous materials incidents, below or above ground rescues, water and ice rescues and miscellaneous hazard investigations; and administrative responsibilities, including managing the department’s financial matters, budget requests, budget compliance, short term and long term goal development, relations with public and private entities, as well as personnel matters including, staffing, discipline and labor relations. The Fire Department is staffed with 85 positions including a Fire Chief, Deputy Fire Chief, (4) Fire Battalion Chiefs, (3) Fire Captains, (12) Fire Lieutenants, (63) Firefighters/Paramedics and one Executive Assistant. Personnel Expenditures Accounts for the salary expense for union positions (Firefighters/Paramedic, Fire Lieutenant, and Fire Captain) and non-union positions (Fire Chief, Deputy Fire Chief, Fire Battalion Chief, and Executive Assistant). The 2022 budget includes a 3.5% merit increase pool for non-union positions and a 2.75% increase for union positions per the union contract. In 2021, the Fire Department increased its daily staffing to allow for an increase in the potential number of ambulances in service. The previous operational model staffed two (2) 24-hour ambulances along with one 12-hour ambulance. Additionally, there will be a new Training Officer joining the administrative staff. This position will primarily provide administrative assistance to the Fire Department training and emergency medical services. Salary Allocation by Fund Position Corporate Fund Fire Chief 100% Deputy Fire Chief 100% Executive Assistant 100% (4)Battalion Chiefs 100% (3)Fire Captains 100% (12)Lieutenants 100% (63)Firefighters/Paramedics 100% Accounts for overtime salaries for non-exempt Fire Department employees which primarily results from the commitment to maintain appropriate staffing levels. Overtime pay is also an essential element in sustaining the minimum number of personnel during unscheduled changes. Examples of such Regular Salaries 511110 2021 Budget 2022 Budget $9,196,779 $9,653,774 Overtime Salaries 511210 2021 Budget 2022 Budget $1,072,881 $1,137,692 Village of Glenview, IL - 2022 Budget 101 Fire Department circumstances include sick time, injury, unforeseen shift occurrences, etc. Furthermore, overtime is needed due to training, vacations, and incidents that may take place towards the end of an employee’s shift. The overtime trend from 2018-2022 is as follows: Description 2021 2022 Shift Overtime $656,620 $529,920 Acting Company Officer Pay $61,068 $80,000 Admin OT (Special Details) $18,500 $25,000 Emergency Medical Services (EMS) $74,382 $130,222 HAZMAT $15,996 $22,400 Fire Investigations $25,300 $35,000 Public Education (Fall Program / CPR / School Resp.) $33,500 $36,195 Self-Contained Breathing Apparatus and Breathing Apparatus Systems (SCBA & BA) $1,750 $5,000 Training $60,761 $110,940 Technical Response Team $52,467 $55,215 Dive Team $35,825 $46,000 Wellness $1,500 $1,500 Apparatus Maintenance and Build Outs $24,332 $28,000 Unmanned Aircraft (Drone) $10,880 $32,300 TOTAL $1,072,881 $1,137,692 Shift Overtime: The Fire Department currently staffs and operates three advanced life support (ALS) ambulances. Two are staffed 24-hours per day and one is staffed with overtime personnel for one 12-hour shift per day. In addition, the Fire Department staffs five ALS fire suppression apparatus. With the additional hires in 2021, there will be less of a burden on overtime by eliminating the peak time staffing of Ambulance 8. As a result of this change, the Fire Department anticipates a reduction of hire-back overtime hours as seen in previous years. The 2022 budget is based on an estimated 320 shifts at $1,656 per shift. Acting Company Officer Pay Overtime: Overtime related to Firefighters/Paramedics acting in the role of Lieutenants and Lieutenants acting in the role of Battalion Chief to cover for sick leave, vacation leave, injuries and other unforeseen shift vacancies. The 2022 budget is up from 2021 due to salary and personnel increases. 880,630 1,401,542 1,245,131 1,072,881 1,302,349 1,137,692 0 1,000,000 2,000,000 2018 Actual 2019 Actual 2020 Actual 2021 Budget 2021 Est. 2022 Budget Overtime (511210) 2018 - 2021 Overtime $ Village of Glenview, IL - 2022 Budget 102 Fire Department Administration Overtime: Overtime related to Fire Department personnel for Special Details such as Glenview Memorial Day Parade, Summerfest, July 4th Festivities, Blocktoberfest, EMS coverage for special events. The 2021 budget was decreased to $18,500 in response to the COVID-19 pandemic; however, as the economic impacts of the pandemic begin to slow down, the 2022 budget has been increased to $25,000 to respond to staffing requests for special events. Emergency Medical Services (EMS) Overtime: In 2020 and 2021, the Fire Department had 12 members retire via the Voluntary Separation Program. The 2022 budget is up due to an increase in the overtime required to backfill new hire training for EMT- Basic and Paramedic school attendees which is estimated to be $73,000. HAZMAT Overtime: One of the functions of the Glenview Fire Department is to respond to incidents involving hazardous materials. The HAZMAT team personnel are required to attend training to maintain the ability to respond as a member of the Division 3 HAZMAT team. The 2022 budget is up from 2021 due to salary and personnel increases. Fire Investigations Overtime: Overtime due to the investigation of fires for the Village of Glenview and neighboring communities. The 2022 budget is up from 2021 due to salary increases and additional education requirements for the fire investigation staff. Public Education Overtime: Overtime due to community outreach including school visits, fire prevention programs and CPR training provided by Glenview Fire Department personnel. The 2022 budget is up from 2021 due to salary increases. Self-Contained Breathing Apparatus and Breathing (SCBA) Apparatus Systems Overtime: Overtime relating to the training and maintenance of the SCBA apparatus system. In 2021, the Fire Department replaced all SCBA breathing apparatuses. The 2022 budget is up from 2021 due to salary increases, training and maintenance. Training Overtime: As mentioned above, the Fire Department had 12 members retire via the Voluntary Separation Program. This will require additional training of staff in the areas of officer development, Fire Apparatus Engineer certification, and training of new recruits which is estimated to be $36,000. Technical Response Team Overtime: The Glenview Technical Response Team (TRT) responds to incidents involving confined space, trench rescue and rope rescue emergencies. The TRT team personnel are required to attend training to maintain the ability to respond as a member of the Division 3 TRT team. The Glenview Fire Department currently has three members on IL-TF 1 Urban Search and rescue team. The 2022 budget is up from 2021 due to salary increases. Dive Team Overtime: The Glenview Fire Department Dive Team responds to water related incidents. The Dive Team members are required to attend training to maintain the ability to respond to water related emergencies Village of Glenview, IL - 2022 Budget 103 Fire Department in Glenview and neighboring communities. The 2022 budget is up from 2021 due to salary and personnel increases. Wellness Overtime: Overtime related to Fire Department Personnel to attend specialized training and develop fitness programs for department members. Apparatus Maintenance and Build Out Overtime: Each fire engine requires personnel to configure the layout of the tools and equipment contained within that apparatus. The 2022 budget is up from 2021 due to salary increases and the addition of a new fire engine. Unmanned Aircraft Drone Overtime: The Glenview Fire Drone team has become the most active special team over the past two years and is one of the most skilled drone teams in the area. They have assisted with incidents in Glenview as well as neighboring communities. This year, Glenview members were requested to become part of the K9/Drone Search and Rescue Strike Team which responds to incidents throughout Northern Illinois. The 2022 budget is up from 2021 due to increased requests from local agencies and increases in salaries. Accounts for the holiday pay that is 3% of base salary for Firefighter/Paramedic, Fire Lieutenants, and Fire Captains per the union contract and Fire Battalion Chiefs per the employee handbook. This amount is paid annually in one lump sum. The 2022 budget is up from 2021 due to salary and personnel increases. Longevity amounts are paid to Fire union employees with 7 or more years of service per the union contract (53 employees) and Fire Department non-union, non-exempt employees with 7 or more years of service hired prior to 7/17/2012 per the Employee Handbook (1 employee). Longevity amounts are included in union contracts and the employee handbook and are increased annually based on the annual September change in CPI. The estimated change in CPI is 5% based on current trends. The 2022 budget decreased due to staff retirements. Accounts for the vacation time compensation paid to Fire Department employees for a certain number of accrued and unused vacation hours in accordance with the Fire Union contract and the Employee Handbook. The 2022 budget is based on a review of program participation in prior years. Holiday Pay 511230 2021 Budget 2022 Budget $245,756 $290,513 Longevity 511240 2021 Budget 2022 Budget $93,666 $85,724 Vacation Buy Back 511270 2021 Budget 2022 Budget $40,000 $40,000 Village of Glenview, IL - 2022 Budget 104 Fire Department Accounts for the sick time compensation paid to Fire Department employees for a certain number of accrued and unused sick hours in accordance with the Fire Union contract and the Employee Handbook. The 2022 budget is based on a review of program participation in prior years. Accounts for the deferred compensation paid to the Fire Chief at 3% of base salary. Accounts for the employer’s FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation and auto allowance). All Fire Department employees are subject to Medicare while non-sworn employees are subject to both Social Security and Medicare. Accounts for the employer share of Illinois Municipal Retirement Fund (IMRF) Pension Contributions for non-sworn Fire Department Staff. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation buy back, sick buy back and longevity. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results and changes in the actual assumptions. Accounts for the employer portion of health insurance, dental insurance and opt-out incentives for eligible Fire Department personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates increased 6.7%. These rates combined with positions added lead to an increased 2022 budget. Accounts for the expenses associated with Fire Department retirements ($500) and promotions ($1,000). These funds will be used for employee recognition, retirements, and general employee welfare. Sick Buy Back 511280 2021 Budget 2022 Budget $7,000 $7,000 Deferred Compensation 512110 2021 Budget 2022 Budget $5,228 $5,476 FICA Payments 514110 2021 Budget 2022 Budget $165,458 $169,838 IMRF Payments 514210 2021 Budget 2022 Budget $11,294 $9,649 Health Insurance 514410 2021 Budget 2022 Budget $1,181,118 $1,250,078 Incentives and Recognition 515300 2021 Budget 2022 Budget $0 $1,500 Village of Glenview, IL - 2022 Budget 105 Fire Department Contractual Expenditures Accounts for the annual fire physical program, physicals and stress tests (required by contract). These physicals meet the National Fire Protection Association recommendations along with OSHA requirements for respirator compliance. The 2022 budget increased due to a cost increase per physical. Accounts for the service fees and contracts with outside firms that support the work of the Fire Department. In 2021, the Fire Department made changes to the patient care reporting software by switching to Image Trend which aligns with hospital requirements. This has helped in streamlining information transfer with the hospital, improved ambulance in-service times and created data transfer efficiencies between the Fire Department and Lutheran General Hospital. The Image Trend Electronic Patient Care reporting software is provided by the hospital, which offered the opportunity to save costs in this budget line item and provides additional savings by reducing the cost of Ambulance Billing Services. New in 2022, the Fire Department is requesting to add Computer Aided Dispatch (CAD) integration for the Image Trend system, KNO2 platform for patient reporting, Zoll data cloud storage and Text ‘Em All mass texting service. Additionally, for 2022 the Fire Department is requesting the assistance of a third party to assist in the development of a strategic plan, and a review and update of the policy/standard operating guideline manual. The planned process of developing a Strategic Plan will provide the community and Fire Department employees an opportunity to have a voice in the development of the Fire Department’s long-term direction and future focus. Description 2021 2022 Lutheran General Hospital Administrative Fee $1,000 $3,000 Ambulance Billing Service $100,000 $70,000 Image Trend Electronic Patient Care Reporting CAD integration $0 $3,500 KNO2 – Patient Care Report upload $0 $1,500 Emergency Medical Services Paramedic Licenses (25 members X $40 each) $1,025 $1,025 Zoll Cloud Data Storage $0 $1,500 Strategic Plan Development $0 $40,000 Lexipol: Public Safety Policy & Training Solutions $0 $47,000 Text ‘Em All: Mass Text Messaging Service $0 $650 TOTAL $107,720 $168,175 Medical Services 521230 2021 Budget 2022 Budget $44,628 $65,410 Description Qty Unit Cost Total NFPA Physical 83 $770 $63,910 Stress Tests 1 $1,500 $1,500 TOTAL $65,410 Other Professional Services 521290 2021 Budget 2022 Budget $107,720 $168,175 Village of Glenview, IL - 2022 Budget 106 Fire Department Accounts for the preparation and consultation for collective bargaining, as well as day to day questions related to recently implemented legislation, and interpretation and application of village policy. Accounts for the Fire Department participation in various organizations. These organizational memberships provide services such as training and program donations; as well as supporting groups involved in community activities. The 2022 budget increase reflects the transfer of the Annual MABAS dues to this account. It was previously included in Other Professional Services. Description 2021 Amount 2022 Amount Illinois Fire Chief’s Association Annual Fee (Chief, DC, & Dept. Assoc.) $940 $940 IL Dept. of Public Health Annual Ambulance Fee (5 ambulances at $226 each in 2021 and $236 in 2022) $1,130 $1,180 Annual MABAS Dues -$6,500 American Heart Association membership Fee (Annual Dues) $100 $100 Investigation – Strike Force Subscription (Annual Dues) $100 $100 Training-IL Society of Fire Service Instructor Membership (Annual Dues) $55 $55 Illinois Fire Service Admin. Professionals (IFSAP) Annual Membership $75 $75 Great Lakes Fire Accreditation Managers (Annual Dues) $100 $100 Drone Fees and Storage (Annual Fee) $100 $100 International Association of Women in Fire and Emergency Services $500 $500 TOTAL $3,150 $9,650 Accounts for the Starcom radio annual user fee of $59,305 (this fee is shared by the Fire Department at $23,105 and the Police Department at $36,200). Accounts for the Fire Department postage costs to send turnout gear/equipment out for repair and other miscellaneous mailing and shipping costs. The 2022 budget is based on a three-year expenditure trend. Outside Litigation 521540 2021 Budget 2022 Budget $5,000 $60,000 Dues, Memberships, Subscriptions 522125 2021 Budget 2022 Budget $3,150 $9,650 Pagers and Radio 522140 2021 Budget 2022 Budget $23,105 $23,105 Postage 522145 2021 Budget 2022 Budget $750 $750 Village of Glenview, IL - 2022 Budget 107 Fire Department Accounts for the maintenance of equipment used in Fire Department operations. The 2022 budget is higher than the prior year due to new costs and increased costs for maintenance as described below. Administration - The Fire Department has maintenance agreements with Chicago Communications for Starcom and non-Starcom radios which will both increase in cost in 2022. The 2021 budget amount for the Starcom agreement was lower than actuals and has been increased by $4,400 in the 2022 budget to accurately reflect the cost. In addition to this increase, aging equipment has led to a need to replace portable radio batteries and in-house radio parts. All batteries were due for replacement in 2021, however the replacement costs were spread over two years (2021 and 2022). EMS - The Fire Department will also have an increase in the ambulance stretcher maintenance and inspections due to warranties expiring in 2021 and 2022. Apparatus and Equipment – These costs have increased due to corrosion prevention (power washing for the apparatus underbody and the protective coating) being deferred in 2021 to 2022. In addition to the corrosion prevention, three fire engines (828, 834, and 826) will need corrosion repairs in 2022. Vehicles - The increase in the 2022 budget includes the maintenance and inspections for headsets and portable radios in vehicles that were due for the preventative maintenance in 2021 but were deferred to 2022. Accounts for recruitment/selection services, pre-employment physicals and psychological evaluations, polygraph testing and background checks. This account includes fees for promotional testing and the processing of potential new hires from the current eligibility list. With both the Captain and Lieutenant promotional lists expiring, both exams will be hosted in 2022. The Fire Department is not anticipating a large turnover of personnel in 2022, so the anticipated number of pre-employment requirements were reduced in 2022. Equipment Maintenance 522230 2021 Budget 2022 Budget $55,336 $119,338 Description 2021 Amount 2022 Amount Administration – Chicago Communications maintenance agreements (radios) $7,300 $20,580 Administration – Wave Radio Fee -$500 EMS – Stretchers, defibrillator calibration and equipment $6,300 $18,300 Apparatus and Equip – Ladder, pump, generator testing, gas meters $15,871 $16,621 Apparatus and Equip – Power Washing, Descaling and Corrosion Prevention -$14,200 Apparatus and Equip – Corrosion repair -$15,000 SCBA & BA Systems – Compressor maintenance, flow testing $12,440 $11,840 Dive Team – Regulator maintenance, tank visual inspection $4,000 $4,070 Vehicles – Headset and portable radio repairs $7,675 $11,927 Fitness Equipment Maintenance (5 stations) $750 $2,500 Drone Maintenance and Repair $1,000 $3,800 TOTAL $55,336 $119,338 Selections & Promotions 523020 2021 Budget 2022 Budget $57,000 $56,850 Village of Glenview, IL - 2022 Budget 108 Fire Department Qty Unit Cost Total Fire Background Check 10 $100 $1,000 Fire Polygraph 20 $200 $4,000 Fire Psychological Evaluation 10 $625 $6,250 Fire Pre-employment Physical 10 $750 $7,500 Fire Pre-employment Vaccinations (as needed) 1 $1,000 $1,000 Fire Pre-employment Fingerprinting 1 $100 $100 Expedited Pre-Employment Results (as needed) 1 $1,500 $1,500 Entry Examination **No Test in 2022** 1 - - Lieutenant Promotional Exam 1 $20,500 $20,500 Captain Promotional Exam 1 $15,000 $15,000 TOTAL $56,850 Commodities Accounts for the small appliances in the fire stations such as toasters, crockpots, blenders, etc. Qty Unit Cost Total Kitchen items (dishes, flatware, etc.) 6 $25 $150 Cooking utensils 6 $40 $240 Plates and bowls 4 $100 $400 Toasters 3 $40 $120 Crockpot 4 $40 $160 Blenders 6 $30 $180 TOTAL $1,250 Accounts for the office supplies in the Fire Department. This account includes misc. supplies for day to day operations (pens, pencils, folders, binders, flash drives, coffee, etc.). The 2022 budget increased due to higher projections for supplies for the five fire stations of the Village. Accounts for the department cleaning supplies. The Illinois Department of Public Health agency (IDPH) requires medical equipment to be cleaned and disinfected to a certain standard. Turn-out gear must be cleaned within manufacturer’s recommendations to honor warranty. The 2022 budget increased due to additional anticipated COVID cleaning procedures. Appliances 531015 2021 Budget 2022 Budget $1,250 $1,250 General Office Supplies 531110 2021 Budget 2022 Budget $7,100 $9,000 Janitorial Supplies 531125 2021 Budget 2022 Budget $24,000 $26,000 Village of Glenview, IL - 2022 Budget 109 Fire Department Accounts for the station maintenance supplies budgeted at $1,000/station for five stations. Additionally, funds were added to replace landscaping and plantings at stations 6, 7, 13 and 14. The work will be completed by Fire Department staff. Material costs for landscaping improvements are $2,500. Additionally, the Fire Department will be replacing cabinets and adding a backsplash in the kitchen at Station 7 with an anticipated cost of $3,000. Accounts for the uniforms, shoes, and other staff gear provided for each of the sworn Fire Department personnel in the union contract or the Employee Handbook. The 2022 budget increased due to personnel changes. Accounts for front line supplies and equipment used daily in the Fire Department operations. The 2022 budget increased $34,607 primarily due to a Digital Fire Extinguisher prop, a new tripod for the TRT team and increased oxygen costs. With many businesses going back into the office, some local businesses have reached out for fire extinguisher training. Requests have increased due to the Chemtool fire incident in Rockton, IL. The prop is a safer alternative to the typical pad with combustibles, can be easily transported and will expand the ability to provide fire extinguisher training. A new tripod is included in the budget for the Technical Rescue Team for incidents requiring multiple configurations for confined space and rope rescues. Additionally, two video Laryngoscopes were identified to be needed to assist with patient stabilization. There has also been an increase in the use of oxygen over the past two years based on ambulance transport data. This may be a result of the COVID-19 transports. The 2022 budget shows an increase of $3,000 from 2021. Function 2021 Amount 2022 Amount Admin/Maps/Knox/Detectors $3,700 $4,350 EMS – Consumables (specialty dressings and laryngoscope blades) $3,500 $3,500 EMS – Video Laryngoscope $0 $7,000 EMS – Sharps Tubes $2,000 $2,000 EMS – Disposable Gloves $3,500 $3,500 EMS – Suction Units (4 units @ $400 each) $1,600 $1,600 EMS – Replacement bags and Med Boxes $3,600 $3,600 EMS – Oxygen $10,000 $13,000 Operational Supplies 531155 2021 Budget 2022 Budget $5,000 $10,500 Quartermaster 531180 2021 Budget 2022 Budget $109,036 $133,452 Qty. Unit Cost Total Personal Uniforms 83 $540 $44,820 Shoe/Station Boot Stipend 81 $100 $8,100 Turnout Gear – 16 per year 16 $2,452 $39,232 Miscellaneous Gear (Boots, Helmets, Gloves and repairs) 1 $16,300 $16,300 Turnout Gear Repairs 1 $4,000 $4,000 New Hire Uniform Place Holder 1 $21,000 $21,000 TOTAL $133,452 Other Supplies/Tools 535050 2021 Budget 2022 Budget $148,890 $183,497 Village of Glenview, IL - 2022 Budget 110 Fire Department Function 2021 Amount 2022 Amount EMS – Replacement Immobilizers $1,050 $1,050 EMS – Electric Clipper Heads $1,500 $1,500 EMS – I/O Drill Replacement $2,800 $2,800 EMS – Zoll Equipment (SPO2 Sensors and 12 Lead Cables) $8,500 $7,700 EMS – Zoll Batteries $1,000 $1,000 EMS – Medical Equipment $2,500 $2,500 EMS – Stryker Batteries $800 $1,600 EMS – LUCAS Device Suction Cups $1,500 $1,350 EMS – AED Maintenance $3,500 $2,500 Fire – Rescue Equipment (Axes/Shove Knives/Pike Poles) $4,500 $4,684 Fire – Apparatus Cleaning Supplies (Vehicle Wash/Brushes/Pads/WD40) $4,200 $4,200 Fire – Intake Valves (4” and 5”) $4,100 $4,100 Fire – Salvage Tarps and Floor Runners $950 $950 Fire – Saw Blades (Rotary Saw/Chainsaw and Reciprocating Saw) $2,600 $2,594 Fire – Foam Class A and B $5,100 $5,060 Fire – Batteries (Apparatus Flashlights) $4,000 $5,000 Fire – Hose (15 lengths @ $350 each) $5,250 $5,250 Fire – Nozzles (Trash and Attack) $4,010 $4,005 Fire – Fittings and Reducers $740 $740 Fire – Atmospheric Meters (3 meters @ Approx. $584) $1,750 $1,750 Fire – Asst. Mounting Brackets and Hardware $3,000 $3,000 Fire – Replacement Cribbing and Wedges $500 $500 Fire – Tool Maint. Supplies (Wire Brushes, Abrasive Wheels, etc. 5 stations @ $600) $3,000 $3,000 Fire – Hand Tool Replacements (Asst. Based on Age and Condition) $500 $500 Fire – Replacement Foam Delivery Devices (Fog Nozzles/Horns and Eductors) $4,500 $4,500 Fire – Replacement LED Floodlight $1,600 $1,600 Fire – Fuel Cans (Saws and Extrication Power Units) $400 $400 Fire – Gas Trac Meters $750 $750 Fire – Thermal Imager $7,500 $7,500 Fire – Replacement Apparatus Flashlights (4 @ $175 each) $700 $700 Fire – Atmospheric Meter Calibration Station $1,750 $1,750 Fire – Forcible Entry Equipment (Sledgehammers/Pry Bars/Marrying Straps) $1,100 $1,097 Facilities (Includes Maintenance Supplies and Bedding Needs) $850 $850 Fire Investigations (NFPA required texts 6 @ $150 each) $900 $900 Public Education – Consumables (Distribution Materials) $7,000 $7,000 Public Education - Bullex Fire Extinguisher Training Prop -$14,500 SCBA & BA Systems $12,450 $13,050 Training Books and Materials $3,900 $5,112 Technical Rescue Team Equipment $1,240 $7,500 Dive Team Equipment $5,600 $5,000 Wellness Equipment $500 $2,500 Drone Supplies and Tools (Includes Cloud Storage fees and Supplies) $2,900 $2,900 TOTAL $148,890 $183,497 Village of Glenview, IL - 2022 Budget 111 Fire Department Other Charges Accounts for the 2022 Village Fire Pension Contribution to the Firefighters’ Pension Fund. This employer contribution is funded through a separate line item on the 2021 Property Tax Levy. During 2018 and 2019, the Police and Fire Pension Boards, in cooperation with the Village Board, revised the Pension Funding Policy from a closed policy to an open policy. Previously their policy required the fund to be 90% funded by 2040. However, the Boards determined the closed method to be unsustainable due to extreme escalations in the annual Village contributions leading up to 2040. The switch to the open funding policy will stabilize the annual contribution over time while still achieving a funding percentage of approximately 87% by 2040 due to the positive result of compounding interest and a decreasing pension liability. The 2022 budget is only 1.45% higher than 2021 which demonstrates stability in contributions. Accounts for the employee development and career-pathing in specific areas. The training not only enhances the employees’ career but maintains and develops additional skills for the benefit of the organization, special teams and the residents served. Turnover in personnel during 2021 and 2022 will require additional training as vacancies are filled. The 2022 budget reflects the increase in personnel and training. Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Admin.- Fire Chief and Command Officer Training (Asst. Classes / Seminars) 1 $2,000 $2,000 - - $2,000 Admin. – New World Conference 1 $4,000 $4,000 $2,000 $2,000 $6,000 Admin – Fire Chief Conference 4 $250 $1,000 $650 $2,600 $3,600 EMS – Continuing Education (hours) 50 $60 $3,000 - - $3,000 EMS – PALS and ACLS 20 $100 $2,000 - - $2,000 EMS – CPR Recert. 7 $80 $560 - - $560 EMS – EMT-B School 2 $3,000 $6,000 - - $6,000 EMS – Paramedic School 3 $5,000 $15,000 - - $15,000 Fire – Invest. Strike Force 10 $45 $450 - - $450 Fire – Invest. Vehicle Fires 2 $745 $1,490 - - $1,490 Fire – Invest. Reid Interrogation Course 1 $1,500 $1,500 - - $1,500 MABAS 3 Training 1 $6,500 $6,500 - - $6,500 Fire – Smoke Divers OR Truck Ops 2 $1,500 $3,000 $525 $1,050 $4,050 Fire – Command / Comp. Off. 4 $2,100 $8,400 $525 $2,100 $10,500 Fire – RIT Technician 4 $1,600 $6,400 $525 $2,100 $8,500 Fire – Instructor Conf. 4 $675 $2,700 $1,150 $4,600 $7,300 Fire – Turnout Gear Symposium 1 $500 $500 - - $500 Pension Expense 540240 2021 Budget 2022 Budget $5,785,405 $5,869,323 Training 540300 2021 Budget 2022 Budget $80,238 $95,745 Village of Glenview, IL - 2022 Budget 112 Fire Department Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Fire – Incident Safety Officer 4 $380 $1,520 - - $1,520 Fire – Various Seminars 1 $5,000 $5,000 - - $5,000 Fire – Training Program Manager 1 $600 $600 - - $600 Fire – Wellness Recertification 3 $400 $1200 - - $1,200 Fire – Wellness Cont. Educ. 3 $250 $750 - - $750 Fire – Ace Training 3 $100 $300 - - $300 Fire – Drone – Part 107 Exam 3 $175 $525 - - $525 Fire – Drone (Specialist Courses) 3 $1,000 $3,000 - - $3,000 Fire – Drone Ground School 1 $750 $750 - - $750 Fire – New Diver 1 $2,650 $2,650 - - $2,650 Fire – Health and Safety Officer 1 $500 $500 - - $500 TOTAL $81,295 $14,450 $95,745 Capital Outlay Accounts for charges related to the replacement of worn and damaged furniture which has passed its useful life expectancy. Furniture replacement was deferred from 2020. Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Fire Department. The total CERF annual charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. Each fund’s charges are determined by their share of the total reserves. Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Furniture & Fixtures 2021 Budget 2022 Budget $0 $28,000 CERF Charges 560010 2021 Budget 2022 Budget $644,959 $683,219 FRRF Charges 560040 2021 Budget 2022 Budget $179,072 $137,426 Village of Glenview, IL - 2022 Budget 113 Fire Department Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Fire Department fleet. MERF Charges 560090 2021 Budget 2022 Budget $430,251 $416,710 Village of Glenview, IL - 2022 Budget 114 Community Development 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 1,830,322 1,818,534 2,001,785 2,020,703 202,169 Contractual 1,408,232 1,638,810 2,125,777 2,712,494 1,073,684 Commodities 3,658 8,905 11,223 10,704 1,799 Other Charges 14,080 28,519 19,000 48,696 20,177 Capital Outlay 29,940 - - - - Interfund Charges 20,183 32,173 32,173 37,245 5,072 Community Development Total 3,306,415 3,526,941 4,189,958 4,829,842 1,302,901 Community Development Department Summary Community Development DepartmentVillage of Glenview, IL - 2022 Budget 115 Community Development 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 1,240,023 1,234,388 1,385,058 1,347,080 112,692 511120 - Part Time Salaries 113,447 111,568 106,212 146,261 34,693 511130 - Temporary/Seasonal Salaries 7,411 19,925 19,925 29,550 9,625 511210 - Overtime Salaries 1,353 - 985 2,303 2,303 511240 - Longevity Pay 5,211 5,379 4,384 3,685 (1,694) 511270 - Vacation Buy Back 17,357 17,800 26,530 21,250 3,450 511280 - Sick Buy Back 3,534 3,625 5,049 3,000 (625) 512110 - Deferred Comp 2,457 2,583 2,583 4,328 1,745 512120 - Auto Allowance 2,901 2,880 2,880 4,680 1,800 514110 - FICA Payments 101,153 105,753 116,939 117,154 11,401 514210 - IMRF Payments 165,237 155,720 172,327 140,225 (15,495) 514410 - Health Insurance 170,237 158,913 158,913 201,188 42,275 Total Personnel 1,830,322 1,818,534 2,001,785 2,020,703 202,169 Contractual 521170 - Business Retention - Econ Dev187,139 259,652 823,774 897,652 638,000 521270 - Traffic Engineering Services 34,245 45,095 42,240 43,470 (1,625) 521290 - Other Professional Service 174,505 184,375 110,075 366,000 181,625 521295 - Engineering Services 522,313 553,075 553,075 677,521 124,446 521315 - Building, Plan Review & Inspection Services446,361 551,866 551,866 681,568 129,702 522125 - Dues, Memberships, Subscriptions26,373 28,947 28,947 27,833 (1,114) 522145 - Postage - - - 640 640 522150 - Printing And Publishing 17,295 15,800 15,800 17,810 2,010 Total Contractual 1,408,232 1,638,810 2,125,777 2,712,494 1,073,684 Commodities 531110 - General Office Supplies - - 1,718 4,150 4,150 531230 - Uniforms/Shoe 826 1,505 1,505 1,015 (490) 535020 - Books, Pamphlets, Materials 1,386 5,500 5,500 3,190 (2,310) 535050 - Other Supplies/Tools 1,446 1,900 2,500 2,349 449 Total Commodities 3,658 8,905 11,223 10,704 1,799 Other Charges 540050 - Commissions 12,200 19,990 11,800 20,090 100 540300 - Training 1,880 8,329 7,000 28,406 20,077 540310 - Travel Reimbursement - 200 200 200 - Total Other Charges 14,080 28,519 19,000 48,696 20,177 Capital Outlay 550085 - Demolition 29,940 - - - - Total Capital Outlay 29,940 - - - - Interfund Charges 560010 - CERF Charges 4,955 4,955 4,955 11,881 6,926 560090 - MERF Charges 15,228 27,218 27,218 25,364 (1,854) Community Development Department Line Item Budget Community Development DepartmentVillage of Glenview, IL - 2022 Budget 116 Community Development 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Total Interfund Charges 20,183 32,173 32,173 37,245 5,072 Community Development Total 3,306,415 3,526,941 4,189,958 4,829,842 1,302,901 Community Development DepartmentVillage of Glenview, IL - 2022 Budget 117 Community Development Department Community Development Department The Glenview Community Development (“CD”) Department provides various development, building and engineering related services including economic development, land use planning, building permits, building and engineering plan review and inspections, engineering design and capital project management. These functions are accounted for in several Village Funds (Corporate Fund, Special Tax Allocation Fund, Glenview Water Fund, Glenview Sanitary Fund, Wholesale Water fund, Commuter Parking Fund, Glen Capital Projects Fund and Motor Fuel Tax Fund). The Community Development Department is staffed with 14 full-time and 9 part-time positions including a Director, Deputy Director, Inspectional Services Division Manager, Engineering Division Manager, Administrative Coordinator, (2) Senior Planners, Development Center Manager, Management Analyst, Plan Examiner, Engineering Project Manager, Natural Resources Manager, Sanitarian, Fire Inspector, (6) part- time Fire Inspectors, and (3) part-time Permit Clerks. Approximately 26 contracted employees also perform engineering and inspectional service functions within the CD department. Personnel Expenditures Accounts for a portion of the salary expense for full-time Community Development employees. The 2022 budget includes a 3.5% merit pay pool for employees. The 2022 budget also includes a decrease of one Sanitarian and the Plan Review Manager offset by the addition of a Plan Examiner and an Administrative Coordinator. Due to the closure of the Glen TIF, Corporate Fund personnel allocations have been increased for the Director of Community Development, the Engineering Division Manager and the Natural Resources Manager. The table below shows how the salaries are allocated across funds. Position Corporate Enterprise Funds Internal Service Funds Director of Community Development 78% Water - 15% Sanitary - 7% - Deputy Director of Community Development 100% - - Development Center Manager 100% - - Engineering Division Manager 60% Water - 25% Sanitary - 15% - Engineering Project Manager 60% Water - 25% Sanitary - 15% - Fire Inspector 100% - - Inspectional Services Division Manager 100% - - Administrative Coordinator 100% - - Management Analyst 40% Water - 30% Wholesale Water - 5% Sanitary - 5% Ins. & Risk - 15% FRRF - 5% Regular Salaries 511110 2021 Budget 2022 Budget $1,234,388 $1,347,080 Village of Glenview, IL - 2022 Budget 118 Community Development Department Position Corporate Enterprise Funds Internal Service Funds Natural Resources Manager 100% - - Plan Examiner 100% - - Sanitarian 95% Water - 5% - (2)Senior Planners 100% - - Accounts for the salary expenses for six (6) part-time Fire Inspectors (3,120 total hours totaling $84,278) and three (3) part-time Permit Clerks (3,120 total hours totaling $60,570). The 2022 budget is up due to the number of fire inspections that were delayed due to COVID-19 and the addition of a third part-time Permit Clerk due to the increased permit workload within the existing two positions. The 2022 budget includes a 3.5% increase for these positions. Accounts for (1) Development Center Intern (680 hours totaling $10,200), (1) Ecological Intern (570 hours totaling $8,550), and (1) Engineering Intern (680 hours totaling $10,800). The 2022 budget has been increased to allow for more hours to include summer and winter (new) internships due to increased staffing needs. Accounts for overtime costs of non-exempt CD staff, primarily those performing health and building inspections for special events conducted after normal business hours. Special events may include the Art Festival, Summer Fest, Blocktober Fest, Glenview Farmer's Market, Bites & Brews, Kohl's Children's Museum Special Event, Armenian Fest, and Greek Fest. Overtime costs associated with special events were not anticipated in the 2021 budget due to COVID-19 and are expected to resume in 2022. Longevity amounts are paid to non-exempt employees with 7 or more years of service hired prior to 7/17/2012 per the Employee Handbook (2 employees). Longevity amounts are included in the employee handbook and are increased annually based on the annual September change in CPI. The estimated change in CPI is 5% based on prior years. Longevity is allocated across funds in the same proportions as regular salaries. The 2022 budget decreased due to staff retirements. Part Time Salaries 511120 2021 Budget 2022 Budget $111,568 $146,261 Temporary/Seasonal Pay 511130 2021 Budget 2022 Budget $19,925 $29,550 Overtime Salaries 511210 2021 Budget 2022 Budget $0 $2,303 Longevity Pay 511240 2021 Budget 2022 Budget $5,379 $3,685 Village of Glenview, IL - 2022 Budget 119 Community Development Department Accounts for the vacation time compensation paid to CD Department employees for a certain number of accrued and unused vacation hours in accordance with the Employee Handbook. The 2022 budget is based on a review of the trend over the last three years. Accounts for the sick time compensation paid to Community Development department employees for a certain number of accrued and unused sick hours in accordance with the Employee Handbook. The 2022 budget is based on a review of the trend over the last three years. Accounts for the deferred compensation paid to the Director of Community Development at 3% of base salary. Deferred compensation is allocated across funds in the same proportion as regular salaries. Accounts for the auto allowance paid to the Director of Community Development per the Employee Handbook. Auto allowance is allocated across funds in the same proportion as regular salaries. Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation and auto allowance). Accounts for a portion of the employer share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results and changes in the actual assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible Community Development personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates Vacation Buy Back 511270 2021 Budget 2022 Budget $17,800 $21,250 Sick Buy Back 511280 2021 Budget 2022 Budget $3,625 $3,000 Deferred Compensation 512110 2021 Budget 2022 Budget $2,583 $4,328 Auto Allowance 512120 2021 Budget 2022 Budget $2,880 $4,680 FICA Payments 514110 2021 Budget 2022 Budget $105,753 $117,154 IMRF Payments 514210 2021 Budget 2022 Budget $155,720 $140,225 Health Insurance 514410 2021 Budget 2022 Budget $158,913 $201,188 Village of Glenview, IL - 2022 Budget 120 Community Development Department increased 6.7%. These rates combined with staff changes in coverage and new positions added lead to an increased 2022 budget. Contractual Expenditures This account includes costs for services related to retaining and/or growing the business environment in Glenview. CNSCVB The membership for Chicago North Shore Convention and Visitors Bureau (CNSCVB) allows Glenview hoteliers the opportunity to participate in regional advertising and networking. Village/Chamber Business Support Services Through an agreement, the Village and the Glenview Chamber of Commerce are coordinating annual economic development and business support services. Services provided by the Chamber include management and promotion of four (4) community events annually, maintenance of a commercial and office property data base to enhance business retention and recruitment in Glenview, and production of educational and training events for the business community. Due to COVID-19 many of these services were suspended, however, all of these services would be provided in this last year of this agreement. Economic Development Strategic Plan (EDS) Implementation Creation of the Plan was initiated in 2021 to develop targeted economic development strategies that would ensure future opportunities for continued economic health of the community. The Village will begin implementation of this Plan in 2022, which includes coordination with a Development Advisor ($25,000 per project) to review public/private development proformas and provide guidance on the development opportunities; a Broker (hourly fees or commission) to negotiate with private property owners to realize the spark site opportunities noted in the Downtown Strategic Plan; and a consultant to facilitate business retention and recruitment ($75,000 per year) utilizing data solutions to assist in connecting and forming relationships with private market entities in an effort to attract development to the Village. Business Support Program Through ARPA funding this business support program with minimum eligibility requirements would offer a variety of COVID-19 impacted businesses relief while they attempt to recover from the lower than typical business activity, especially as these businesses conduct their employment searches to become fully staffed to accommodate the increase in demand for services. Based on the program criteria adopted by the Village Board, a $3,000-$5,000 support program could benefit between 60-100 impacted businesses. Business Assistance Programs – Tenant Improvement and Façade Improvement Consistent with the recommendations of the EDSP, these business assistant programs are targeted to improve interior buildouts and storefronts that enhance the community’s shopping and dining opportunities. Business Retention 521170 2021 Budget 2022 Budget $259,652 $897,652 Description Amount CNSCVB Membership $66,500 Village/Chamber Business Support Services $51,152 Economic Development Strategic Plan (EDSP) Implementation $150,000 Business Support Program $300,000 Business Assistance Programs – Tenant Improvement and Façade Improvement $230,000 Landscaping Enhancements in The Glen Town Center and Downtown Glenview $100,000 TOTAL $897,652 Village of Glenview, IL - 2022 Budget 121 Community Development Department Budget dollars are being allocated for the development and implementation of this type of program, which could include architectural design assistance, following future Board discussion and approval. Landscaping Enhancements in The Glen Town Center and Downtown Glenview Based on public feedback during the EDSP process, a one-time expenditure is necessary to design and install additional landscape materials to ensure The Glen Town Center and Downtown Glenview streetscape design includes a significant amount and a wide variety landscape materials (e.g., trees, shrubs, perennials, annuals, ground cover, etc.) to create a vibrant and inviting pedestrian experience. Accounts for the traffic engineering services utilized by the department. Traffic Engineering Consultant - Traffic Committee The Village’s Traffic Committee utilizes a traffic engineer to review Village-wide traffic calming concerns (i.e. speeding, engineering design, intersection control, traffic regulatory signage, parking regulations, sight distance evaluations, traffic studies, etc.). Studies and analysis are needed to address resident’s traffic concerns and attendance is often required at neighborhood open houses or Village Board meetings to relay the results of a study or recommendation. Speed Board Software Subscription Annual subscription fee for the Traffic Suite Application software to monitor and report on eight (8) speed boards which will allow the Traffic Committee and the Police Department to monitor speeds and collect data throughout the Village. The 2022 budget was increased due to the purchase of one (1) additional speed board in 2021. Speed Board Batteries Battery powered speed boards rotate around residential public streets to educate drivers on their speed compared to the speed limit and assist the Police Department with the collection of speed monitoring data. The average lifespan of a speed board battery is about three (3) years. Staff anticipates the need to replace three (3) existing batteries in 2022. Speed Board Battery Charger One-Time request for one (1) additional charger to re-charge the batteries used for existing speed boards. Each speed board uses two (2) rechargeable batteries and one battery charger is included with the purchase of each speed board. Staff is requesting one additional battery charger to quicken the charging process and increase efficiency. Traffic Engineering Consultant A traffic engineer reviews the traffic engineering studies submitted by applicants for proposed developments to determine their impacts on the existing traffic conditions and may need to attend Commission/Board meetings to answer questions. An estimated 20 studies are anticipated to be reviewed Traffic Engineering Services 521270 2021 Budget 2022 Budget $45,095 $43,470 Description 2021 Amount 2022 Amount Traffic Engineering Consultant – Traffic Committee $20,000 $15,000 Yard Signs $2,000 - Battery Powered Speed Board $4,426 - Speed Board Software Subscription $8,669 $12,190 Speed Board Batteries (3 @ $385 each) - $1,155 Speed Board Battery Charger - $125 Traffic Engineering Consultant – Development Review $10,000 $15,000 Total $45,095 $43,470 Village of Glenview, IL - 2022 Budget 122 Community Development Department in 2022 and a majority of these costs are passed through to developers. The anticipated number of studies has increased from 15 studies in 2021. Accounts for the service fees for outside firms and agencies that support the work of the Community Development Department. The 2022 budget is up from 2021 due to the one-time Sign Code and Plan for Nature updates, the Lobby and First Floor Remodeling Construction Drawings, and an increase in unplanned projects due to the implementation of potential initiatives associated with the Economic Development Strategic Plan. Inspectional Services 2021 2022 Elevator Inspections (annual required inspections for safety compliance) $5,000 $4,500 Administrative Law Judge Rulings (i.e. grass cutting, fencing, roof repairs, etc.) $5,000 $4,000 Ecological Sustainability Awards $300 - TOTAL INSPECTIONAL SERVICES $10,350 $8,500 Planning General Consulting (i.e. fiscal study reviews, surveyors, appraisals, etc.) $15,000 $15,000 Commission Code and Design Guidelines Updates (One-Time updates to existing regulations) $45,000 - Sign Code Updates (One-Time Expenditure for Text and Graphic Updates to Code Re: Reed V. Gilbert SCOTUS Decision) -$60,000 Historic Structures Survey (mapping and inventory of historic kit homes that was started in 2021 and would be completed in 2022) $9,775 $8,500 Plan for Nature Updates (One-time Expenditure for updates to the 2008 Plan for Nature) -$40,000 Tree Assistance Planting Program (Village cost share with residents planting trees on private property) -$50,000 Concept Space Study (2021)/Main Lobby and First Floor Remodeling Construction Drawings (Village Hall remodel of public spaces and work areas in Police Records, Management Services and Community Development) $12,950 $130,000 TOTAL PLANNING $82,725 $303,500 Engineering National Pollutants Discharge Elimination System Annual Reporting (IEPA required compliance report for stormwater discharges) $9,000 $6,000 Community Rating System Reporting (updates confirming compliance with floodplain requirements) $5,000 $8,000 TOTAL ENGINEERING $14,000 $14,000 Unplanned Requests Professional services to address unforeseen initiatives (e.g., specialty consulting services, planning services, engineering and traffic services, surveys, plats, easements, environmental studies, public meeting materials etc.) Increased to reflect potential implementation of initiatives associated with the Economic Development Strategic Plan. $20,000 $40,000 Other Professional Services 521290 2021 Budget 2022 Budget $184,375 $366,000 Village of Glenview, IL - 2022 Budget 123 Community Development Department TOTAL UNPLANNED REQUESTS $20,000 $40,000 TOTAL $127,075 $366,000 Accounts for the outsourced professional services under the Baxter & Woodman contract to perform the services outlined in the table below. The Village began using Baxter & Woodman for various services in 2010. Over the years, the services have expanded and/or been reduced based on the Village’s needs. The 2022 budget is based on an estimate of 4,796 hours to conduct approximately 1,345 engineering reviews for single-family, multifamily and commercial properties, 281 utility reviews, and an estimated 1,740 hours of associated inspections, including utility project inspections and as-built reviews. The increased number of plan reviews is based on the last two years and is reflected in the increased budget. The plan reviews include tasks associated with compliance and resolutions related to the neighbor notification process required as part of the plan review, as well as an increased number of utility reviews. The localized and neighborhood storm water engineering management tasks are based on the average of the last two years, with an anticipated 120 drainage remediation reviews and inspections, which is lower than in previous years. See below map of 2021 Drainage Complaints. Additional project management resources will be utilized in 2022 to coordinate plan reviews and CIP projects, and to overseeing grant writing and management given the increased availability of transportation funds on both state and federal levels. A 3% cost increase based on the current contract and the Consumer Price Index (CPI) growth is accounted for in 2022. Services 2021 Amount 2022 Amount Plan Reviews (Engineering plan compliance with standards and requirements. This line also includes drainage related neighbor notifications) $226,075 $295,278 Localized Stormwater Management and Inspections, including Holistic Drainage Inspection Reports $145,000 $100,172 Project Management and Grant Coordination (60% of $161,800 allocated to Corporate) $0 $97,000 Engineering Inspections (Confirming compliance with approved permits) $182,000 $185,071 TOTAL $553,075 $677,521 Engineering Services 521295 2021 Budget 2022 Budget $553,075 $677,521 Village of Glenview, IL - 2022 Budget 124 Community Development Department Accounts for the outsourced professional services under the Safebuilt contract to perform the services in the table below. The Village began using Safebuilt for these services in 2013. The contract was extended in 2018 for another three years, with the option to renew for two one-year extensions. The volume of services is projected by analyzing the amount of anticipated core and large permits (see below map for 2021 permit locations). Core permits are expected to increase slightly in 2022 and are associated with small and medium projects, which are typically issued by the Development Center, and consist of small projects like decks, patios, sheds and fences, as well as medium-sized projects like residential and commercial remodeling, detached garages and house additions. The large permit volume is projected based on the anticipated construction of developments such as new residential projects and new retail or office buildings. The 2022 budget is based on an estimate of approximately 2,153 plan reviews for the single-family, multifamily and commercial properties and 8,472 building permit and complaint inspections. A new category has included in the below chart to detail the projected costs associated with health inspection services for 2022, due to the attrition of one Sanitarian. Performance measures in the contract outline the cost for each task. A 3.0% cost increase based on the current contract and Consumer Price Index (CPI) growth is accounted for in 2022. Services 2021 Amount 2022 Amount Plan Reviews (building plan compliance with zoning and codes) $199,430 $239,200 Building Inspections (confirming compliance with approved permits) $196,031 $231,535 Health Inspections (confirming compliance with approved permits and codes) $0.00 $43,700 Building, Plan Review, and Inspection Services 521315 2021 Budget 2022 Budget $551,866 $681,568 Village of Glenview, IL - 2022 Budget 125 Community Development Department Code Enforcement (complaint-based zoning and code compliance inspections) $62,800 $70,720 Permit Technician (staffing in Development Center) $93,605 $96,413 TOTAL $551,866 $681,568 Accounts for the CD Department participation in various organizations. These organizational memberships provide services such as training, professional development and useful information. Key: A – Administration, IS – Inspectional Services, P – Planning, E – Engineering Description Qty Unit Cost Total Cost A-American Planning Association/American Institute of Certified Planners 1 $766 $766 A-International City/County Management Association 1 $240 $240 A-Lambda Alpha Membership 1 $280 $280 A-International Council of Shopping Centers (ICSC)2 $100 $200 A-Urban Land Institute (ULI)1 $305 $305 A-Congress for the New Urbanism 1 $125 $125 A-Crain’s Business Magazine 1 $169 $169 A-Glenview North Shore Park Association annual dues (Lot 16)1 $8,000 $8,000 A-Chicago Tribune Online Subscription 1 $208 $208 A–Daily Herald Online Subscription 1 $99.00 $99.00 A-Glenview Announcements Print Subscription 1 $105 $105 IS-IL Environmental Health Association 1 $55 $55 IS-National Fire Protection Association 1 $1,600 $1,600 Dues and Subscriptions 522125 2021 Budget 2022 Budget $28,947 $27,833 Village of Glenview, IL - 2022 Budget 126 Community Development Department Description Qty Unit Cost Total Cost IS-IL Department of Public Health 1 $175 $175 IS-International Code Council 2 $145 $290 IS-Northwest Building Officials and Code Administrators 4 $27 $160 IS-IL Association of Code Enforcement 4 $50 $200 IS-National Environmental Health Association 1 $100 $100 IS-Illinois Department of Professional Regulations License 1 $155 $155 IS-Illinois Fire Inspector Association 1 $100 $100 IS-Suburban Building Officials Counsel 4 $75 $300 IS-Arbor Day Foundation 1 $50 $50 IS-International Society of Arboriculture 1 $185 $185 IS-Illinois Arborist Association Chapter Dues 1 $55 $55 IS-Chicago Wilderness Membership 1 $100 $100 IS-Pesticide License with Training 1 $150 $150 IS-American Planning Association/Illinois Planning Association 1 $420 $420 P-American Planning Association (APA)3 $625 $1,875 P-Chicago Metropolitan Agency for Planning (CMAP)1 $1,751 $1,751 E-American Civil Society of Engineers 2 $245 $490 E-Certified Floodplain Manager License through Illinois Association for Floodplain and Stormwater Management 1 $50 $50 E-National Pollutant Discharge Elimination System Membership 1 $1,000 $1,000 E-North Branch Chicago River Watershed Membership 1 $8,075 $8,075 TOTAL $27,833 Accounts for FedEx and UPS postage fees. These expenditures were previously in the General Government budget and are being moved to departmental budgets in 2022. Accounts for the supplies listed in the below chart associated with printing and publications. There is an increase in the 2022 budget to provide funds for a one-time expenditure for historic structure birthday mailers and presentation boards for in person meetings. Key: IS – Inspectional Services, P – Planning, E – Engineering Description Total Cost IS-Permit Cardstock and Labels $300 IS-Door Hanger Cardstock $200 IS-Stop Work Order Adhesive Paper $160 IS- Forms (Court and Inspection) $200 IS-Stampers $700 IS-Architectural Plan Printing $1,000 P-Public Notices for Commission Cases $4,250 Postage 522145 2021 Budget 2022 Budget $0 $640 Printing and Publications 522150 2021 Budget 2022 Budget $15,800 $17,810 Village of Glenview, IL - 2022 Budget 127 Community Development Department P-Presentation Boards for Meetings $1,000 P-Historic Structure Birthday Mailers $4,000 E-Special Service Area Notices Posting $3,200 E-Printing of CIP Maps $1,600 E-Reproduction of the CIP Plan for Construction Engineering $1,200 TOTAL $17,810 Commodities Accounts for office supplies ($2,500) and Canteen Supplies ($1,650). Items include paper, pens, folder, labels, coffee, tea, creamer, etc. In previous years, office supplies were captured by the Village Manager’s Office budget for each department. The 2022 budget reflects the Community Development Department taking ownership of the budget, which is based on a review of the needs over the last three years. Accounts for a uniform ($150), safety vests ($40) and safety boots ($825) distributed to staff each year. Accounts for code enforcement books/materials, training manuals, Building Safety month materials ($2,440), and public notice signs ($750). Accounts for cameras, thermometers, testing supplies, herbicide equipment, various field supplies, and a one-time expenditure for five (5) easels for presentations at open houses. Description Qty Unit Cost Total Cost Camera 1 $130 $130 Batteries for Flashlights and Cameras 1 $50 $50 PPE 1 $250 $250 Clark 75109 Shop Towels for Inspector Vehicles 6 $25 $150 Tape Measures 4 $20 $80 Telescopic Extension Poles 3 $90 $270 Instant Thermometers 1 $25 $25 Multi-Pliers 2 $50 $100 Light Meter 1 $150 $150 General Office Supplies 531110 2021 Budget 2022 Budget $0 $4,150 Uniforms and Shoes 531230 2021 Budget 2022 Budget $1,505 $1,015 Books, Pamphlets, Materials 535020 2021 Budget 2022 Budget $5,500 $3,190 Other Supplies 535050 2021 Budget 2022 Budget $1,900 $2,349 Village of Glenview, IL - 2022 Budget 128 Community Development Department Description Qty Unit Cost Total Cost Clipboards 2 $25 $50 Chlorine Test Strips 1 $45 $45 Sanitizer Test Strips 1 $40 $40 Inspector Organizers (Belt Clips for Tools) 3 $12 $36 Garlon 4 (Herbicide) 1 $260 $260 Bark Oil Blue (Herbicide) 1 $85 $85 Loppers (Pruning Tools) 4 $42 $168 Trowels 10 $12 $120 Gloves 10 $14 $140 Easels 5 $40 $200 Total $2,349 Other Charges Accounts for secretarial services for the five (4) Commissions (New Development, Development Adjustments, Natural Resources, and Environmental Review) which is dependent on the number of commission meetings that take place ($16,200). The 2022 amount is based on the restructuring of Commissions and an average number of meetings and the duration of meetings from prior years. Additional items include commissioner training, Board/Commissioner name plaques and meeting materials, and memberships to Landmark Preservations Council of IL and IL Association of Historic Preservation Commission. Natural Resource Commission publicity and events have been added to the budget for 2022. Ecological sustainability awards were moved from Other Professional Services budget to the Commission budget. The chart below reflects these changes: Description 2021 Amount 2022 Amount Recording Secretary Services for Commissions $18,000 $16,200 Commissioner Training $1,500 $1,500 Placards and Misc. Meeting Materials $400 $800 Illinois Association of Historic Preservation Commission Membership $50 $50 Landmark Preservations Council Membership $40 $40 Natural Resources Commission Publicity and Events $0 $1,000 Ecological Sustainability Awards $0 $500 TOTAL $19,990 $20,090 Accounts for the training and travel costs for employee development and career-pathing in specific areas. This training helps to maintain and develop additional skills for the benefit of the organization and the residents served. The 2021 budget for training was significantly decreased due to the cancellation of Commission 540050 2021 Budget 2022 Budget $19,990 $20,090 Training 540300 2021 Budget 2022 Budget $8,329 $28,406 Village of Glenview, IL - 2022 Budget 129 Community Development Department trainings and conferences and all associated travel costs due to COVID-19. The training opportunities typically utilized to keep the Department current with best practices and procedures would be anticipated to resume in 2022. Key: A – Administration, IS – Inspectional Services, P – Planning, E – Engineering Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost A - International City Management Association 3 $741.33 $2,224 $1,458 $4,374 $6,599 A - National American Planning Conference 1 $668 $668 $1,460 $1,460 $2,128 P - National American Planning Conference 3 $890.67 $2,672 $1,557. 67 $4,673 $7,344 A - Department Training 6 $200 $1200 - - $1,200 IS - Illinois Environmental Health Association 1 $195 $195 - - $195 IS – National Environmental Health Association Sanitarian Training and License 1 $900 $900 - - $900 IS - Suburban Building Officials 4 $125 $500 -$500 IS - Northwest Building Officials & Code Admin. 4 $125 $500 - - $500 IS - Illinois Association of Code Enforcement 5 $120 $600 - - $600 IS – Illinois Arborist Association Conference 1 $250 $250 - - $250 IS – Chicago Wilderness Conference 6 $50 $300 - - $300 IS – Midwest Leadership Institute 1 $2,300 $2,300 $2,300 E - Project Management Professional Training 0 $1,500 $1500 - - $1500 E - Illinois Association of Floodplain Managers 2 $550 $1,100 $350 $700 $1800 E - Metropolitan Water Reclamation District of Greater Chicago 2 $50 $100 - - $100 E – IDOT Bureau of Planning Annual Conference 1 $150 $150 - - $150 A/P - Chaddick/Municipal Design Review Network/CMAP/ILAPA Conferences 4 $30 $120 - - $120 A/P - State American Planning Association Conference 4 $280 $1,120 - - $1,120 A/P - International Council of Shopping Centers 2 $400 $800 - - $800 TOTAL $16,373 $9,454 28,406 Accounts for the travel costs reimbursed to employees including train tickets, parking and mileage. Travel Reimbursement 540310 2021 Budget 2022 Budget $200 $200 Village of Glenview, IL - 2022 Budget 130 Community Development Department Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by Community Development. The total CERF annual charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. Each fund’s charges are determined by their share of the total reserves. Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of the Community Development fleet. CERF Charges 560010 2021 Budget 2022 Budget $4,955 $11,881 MERF Charges 560090 2021 Budget 2021 Budget $27,218 $25,364 Village of Glenview, IL - 2022 Budget 131 MERF 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Charges For Services 951,083 1,316,910 1,316,910 1,295,687 (21,223) Investment Income 185 50 50 50 - Other Revenues 76,141 113,500 113,500 108,500 (5,000) Total Revenues 1,027,409 1,430,460 1,430,460 1,404,237 (26,223) Expenditures Personnel 438,534 437,454 451,346 442,192 4,738 Contractual 320,877 365,355 300,355 340,355 (25,000) Commodities 387,435 551,625 505,000 531,625 (20,000) Other Charges 1,370 3,500 2,500 2,500 (1,000) Interfund Charges 72,718 72,498 72,498 87,565 15,067 Total Expenditures 1,220,933 1,430,432 1,331,699 1,404,237 (26,195) - Surplus/(Deficit)(193,525) 28 98,761 - (28) Municipal Equipment Repair Fund Summary MERFVillage of Glenview, IL - 2022 Budget 132 Revenues 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Charges for Service 480310 - Fleet Maintenance Charges 950,259 1,313,910 1,313,910 1,292,687 (21,223) 480350 - Charges for Services - Library 824 3,000 3,000 3,000 - Total Charges for Service 951,083 1,316,910 1,316,910 1,295,687 (21,223) Investment Income 460120 - Interest - Investment 185 50 50 50 - Total Investment Income 185 50 50 50 - Other Revenues 470930 - Expense Reimbursement - 8,500 8,500 8,500 - 470999 - Miscellaneous Revenue 76,141 105,000 105,000 100,000 (5,000) Total Other Revenues 76,141 113,500 113,500 108,500 (5,000) Total MERF Revenues 1,027,409 1,430,460 1,430,460 1,404,237 (26,223) Municipal Equipment Repair Fund Revenue Line Item Budget MERFVillage of Glenview, IL - 2022 Budget 133 Expenditures 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 289,705 286,265 286,223 295,388 9,123 511210 - Overtime Salaries 29,698 30,000 30,000 30,000 - 511240 - Longevity Pay 3,538 3,696 3,696 4,075 379 511270 - Vacation Buy Back 2,251 1,900 12,278 3,000 1,100 511280 - Sick Buy Back - - 1,637 500 500 514110 - FICA Payments 24,303 24,783 25,538 23,033 (1,750) 514210 - IMRF Payments 39,970 38,195 39,359 32,044 (6,151) 514410 - Health Insurance 48,320 51,865 51,865 53,402 1,537 515700 - Certification Pay 750 750 750 750 - Total Personnel 438,534 437,454 451,346 442,192 4,738 Contractual 521290 - Other Professional Services 320,785 365,000 300,000 340,000 (25,000) 522125 - Dues/Memberships/Subscriptions 91 355 355 355 - Total Contractual 320,877 365,355 300,355 340,355 (25,000) Commodities 531100 - Fuel 213,996 315,000 310,000 315,000 - 531230 - Uniforms/Shoes 4,152 5,425 5,000 4,625 (800) 535050 - Other Supplies/Tools 169,286 231,200 190,000 212,000 (19,200) Total Commodities 387,435 551,625 505,000 531,625 (20,000) Other Charges 540300 - Training 1,370 3,500 2,500 2,500 (1,000) Total Other Charges 1,370 3,500 2,500 2,500 (1,000) Interfund Charges 560010 - CERF Charges 57,376 57,376 57,376 68,156 10,780 560070 - General Liability Insurance 12,787 12,780 12,780 16,709 3,929 560100 - Risk Management Fixed Charges 2,555 2,342 2,342 2,700 358 Total Interfund Charges 72,718 72,498 72,498 87,565 15,067 Total MERF Expenditures 1,220,933 1,430,432 1,331,699 1,404,237 (26,195) Municipal Equipment Repair Fund Expenditure Line Item Municipal Equipment Repair Fund Village of Glenview, IL - 2022 Budget 134 Municipal Equipment Repair Fund Municipal Equipment Repair Fund Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The Village of Glenview, Illinois, has established a Municipal Equipment Repair Fund (MERF) to account for the cost of labor, equipment, parts and contracted professional services. These resources are used to maintain and repair all the Village’s vehicles and equipment, as well as the cost of fuel consumed by these assets. The Fleet Services staff, which includes a Supervisor and two Mechanic Technicians, is responsible for the development, implementation and maintenance of a preventative maintenance schedule for all vehicles and equipment, as well as all other repairs that are needed. Proper preventative maintenance is necessary to ensure all vehicles and equipment meet their full useful life expectancy. The Charges for Services rendered through MERF are intended to cover the operating expenses of the Fleet Services Division. The MERF fund balance is to be managed to a zero cash balance. Operating costs are an estimate and actual results may slightly fluctuate from the budget on an annual basis. Remaining fund balance at the end of the year is to be used toward the next years’ expenses. Revenues Charges for Services Accounts for charges for maintenance and repair of vehicles and equipment. These charges include an administration fee, labor, fuel, parts, and outside repairs billed to departments that use MERF services. The outside agencies include the Village of Golf Police Department, Glenview Park District, Glenview Library, School District #34, Northern Illinois Public Safety Training Academy (NIPSTA), and Mutual Aid Box Alarm System (MABAS). Accounts for charges for maintenance and repair of vehicles and equipment for the Glenview Public Library. These charges also include an administration fee, labor, fuel, parts, and outside repairs. Investment Income Accounts for interest earned on cash within fund balance. Fleet Maintenance Charges 480310 2021 Budget 2022 Budget $1,313,910 $1,292,687 Charges for Services – Library 480350 2021 Budget 2022 Budget $3,000 $3,000 Interest – Investment 460120 2021 Budget 2022 Budget $50 $50 Village of Glenview, IL - 2022 Budget 135 Municipal Equipment Repair Fund Other Revenues Accounts for the Cook County gasoline tax municipal rebate. These charges include an administration fee, labor, fuel, parts, and outside repairs billed to outside agencies that use MERF services. The outside agencies include the Village of Golf Police Department, Glenview Park District, Glenview Library, School District #34, Northern Illinois Public Safety Training Academy (NIPSTA), and Mutual Aid Box Alarm System (MABAS). Expenditures Personnel Expenditures Accounts for the salary expense for Fleet Services employees. The 2022 budget includes a 3.5% merit pool for the following positions. Salary Allocation by Fund Positions MERF Fleet Services Supervisor 100% (2)Mechanic Technician 100% Accounts for overtime salary expense for non-exempt personnel. The 2022 budget is based on a four-year average. Longevity is paid to non-exempt employees with 7 or more years of service hired prior to 7/17/2012 per the Employee Handbook (2 employees). Longevity amounts are included in the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 5% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Expense Reimbursement 470930 2021 Budget 2022 Budget $8,500 $8,500 Miscellaneous Revenue 470999 2021 Budget 2022 Budget $105,000 $100,000 Regular Salaries 511110 2021 Budget 2022 Budget $286,265 $295,388 Overtime Salaries 511210 2021 Budget 2022 Budget $30,000 $30,000 Longevity 511240 2021 Budget 2022 Budget $3,696 $4,075 Village of Glenview, IL - 2022 Budget 136 Municipal Equipment Repair Fund Accounts for the vacation time compensation paid to Village employees for a certain number of accrued and unused vacation hours in accordance with the Employee Handbook. The 2022 budget is based on a review of program participation in prior years. Accounts for the sick time compensation paid to Village employees for a certain number of accrued and unused sick hours in accordance with the Employee Handbook. The 2022 budget is based on a review of program participation in prior years. Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, and vacation buy back). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% preliminarily due to positive investment results and changes in the actual assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 3.4% and the PPO rates increased 7.4%. Accounts for the lump sum payment of $250 to fleet employees who maintain an ASE Master Mechanic certification and an EVT certification. Vacation Buy Back 511270 2021 Budget 2022 Budget $1,900 $3,000 Sick Buy Back 511270 2021 Budget 2022 Budget $0 $500 FICA Payments 514110 2021 Budget 2022 Budget $24,783 $23,033 IMRF Payments 514210 2021 Budget 2022 Budget $38,195 $32,044 Health Insurance 514410 2021 Budget 2022 Budget $51,865 $53,402 Certification Pay 515700 2021 Budget 2022 Budget $750 $750 Village of Glenview, IL - 2022 Budget 137 Municipal Equipment Repair Fund Contractual Expenditures Accounts for professional services for vehicle and equipment maintenance that the Village cannot deliver in a cost effective manner with its own staff and equipment (e.g., body work, car washing services, work requiring specialized diagnostic tools, etc.). Additionally, the Village utilizes professional services to provide all maintenance for light- and medium-duty vehicles by one (1) local repair shop and one (1) dealership which provide these services at competitive rates. The budgeted amount is based on a three-year rolling average. Accounts for the Fleet Services participation in various organizations. These organizational memberships provide services such as training, professional development and useful information. Commodities The Village’s total fuel cost and cost per gallon decreased in 2020, however fuel costs have returned to their pre-2020 levels. The 2021 – 2022 figures are projections based on available data and historical fuel purchases. Fuel Expenditures Year Total billing by Fleet Services Fuel (Wholesale) Percentage of total Total gallons billed Average price per gallon (Wholesale) 2015 $1,462,999 $333,998 22.83% 151,138.71 $2.21 2016 $1,290,325 $250,960 19.45% 149,623.50 $1.68 2017 $1,300,337 $292,863 22.52% 137,609.30 $2.13 2018 $1,282,647 $305,974 23.85% 134,870.71 $2.27 2019 $1,291,103 $318,528 24.67% 140,701.17 $2.26 2020 $787,730 $200,000 25.37% 108,108.11 $1.85 2021 $1,288,370 $315,000 24.44% 137,766.30 $2.28 2022 $1,287,373 $315,000 24.45% 137,779.40 $2.29 Other Professional Services 521290 2021 Budget 2022 Budget $365,000 $340,000 Dues, Memberships, and Subscriptions 522125 2021 Budget 2022 Budget $355 $355 Membership/Subscription Qty Unit Cost Amount Municipal Fleet Managers Assoc. 3 $30 $90 National Association of Fleet Administration 1 $265 $265 TOTAL $355 Fuel 531100 2021 Budget 2022 Budget $315,000 $315,000 Village of Glenview, IL - 2022 Budget 138 Municipal Equipment Repair Fund Accounts for the uniform and boot allowances for Fleet Services employees. Accounts for the cost of auto parts and supplies for in-house mechanical maintenance and repairs based on a three-year average ($198,800), purchase of twelve back up cameras ($12,000) and a tool allowance for mechanics ($1,200). Other Charges Accounts for the employee development and professional development in specific areas. The training not only enhances the employees’ career but maintains and develops additional skills for the benefit of the organization and the residents served. Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Fleet Services. Accounts for 1.78% of the Village’s general liability insurance premium costs allocated to MERF based on 3 years of claims history. Uniforms/Shoes 531230 2021 Budget 2022 Budget $5,425 $4,625 2021 Budget 2022 Budget Uniform maintenance $4,300 $3,500 Supervisor uniform and boot allowance $475 $475 Mechanic Technician uniform and boot allowance: 2 @ $325 $650 $650 TOTAL $5,425 $4,625 Other Supplies/Tools 535050 2021 Budget 2022 Budget $231,200 $212,000 Training 540300 2021 Budget 2022 Budget $3,500 $2,500 Qty Unit Cost Amount Certifications – ASE and EVT 3 $500 $1,500 Professional Development Seminars 1 $1,000 $500 Underground Storage Tank training 1 $1,000 $500 TOTAL $2,500 CERF Charges 560010 2021 Budget 2022 Budget $57,376 $68,156 General Liability Insurance 560070 2021 Budget 2022 Budget $12,780 $16,709 Village of Glenview, IL - 2022 Budget 139 Municipal Equipment Repair Fund Accounts for 1.78% of the worker’s compensation insurance premium costs allocated to MERF based on 3 years of claims history. Risk Management Fixed Charges 560100 2021 Budget 2022 Budget $2,342 $2,700 Village of Glenview, IL - 2022 Budget 140 CERF 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Charges For Services 2,153,193 2,153,193 2,153,193 2,342,693 189,500 Investment Income 88,990 56,000 16,400 3,000 (53,000) Other Revenues 91,714 7,000 32,298 29,500 22,500 Total Revenues 2,333,897 2,216,193 2,201,891 2,375,193 159,000 - Expenditures Commodities 254,481 224,043 223,914 659,840 435,797 Capital Outlay 1,618,039 2,169,534 2,680,143 4,071,063 1,901,529 Total Expenditures 1,872,520 2,393,577 2,904,057 4,730,903 2,337,326 - Surplus/(Deficit)461,378 (177,384) (702,166) (2,355,710) (2,178,326) Capital Equipment Replacement Fund Summary CERFVillage of Glenview, IL - 2022 Budget 141 Revenues 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Charges for Service 480320 - CERF Charges 2,153,193 2,153,193 2,153,193 2,342,693 189,500 Total Charges for Service 2,153,193 2,153,193 2,153,193 2,342,693 189,500 Investment Income 460120 - Interest - Investment 88,990 56,000 16,400 3,000 (53,000) Total Investment Income 88,990 56,000 16,400 3,000 (53,000) Other Revenues 470935 - Sale of Fixed Assets 91,714 7,000 32,298 29,500 22,500 Total Other Revenues 91,714 7,000 32,298 29,500 22,500 Total CERF Revenues 2,333,897 2,216,193 2,201,891 2,375,193 159,000 Capital Equipment Replacement Fund Revenue Line Item Budget CERFVillage of Glenview, IL - 2022 Budget 142 Expenditures 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Commodities 531065 - Computer/Printer/Copier Peripherals 14,087 25,328 25,328 25,328 - 531080 - Electronic Equipment & Supplies 105,404 70,737 75,237 481,380 410,643 531250 - Workstation Components 134,990 127,978 123,349 153,132 25,154 Total Commodities 254,481 224,043 223,914 659,840 435,797 Capital Outlay 550015 - Machinery & Equipment 22,078 49,454 23,276 567,029 517,575 550025 - Vehicles 1,590,307 2,029,491 2,007,187 3,375,445 1,345,954 550035 - Computer Servers 5,654 90,589 80,220 128,589 38,000 550080 - System Improvements - - 569,460 - - Total Capital Outlay 1,618,039 2,169,534 2,680,143 4,071,063 1,901,529 Total CERF Expenditures 1,872,520 2,393,577 2,904,057 4,730,903 2,337,326 Capital Equipment Replacement Fund Expenditure Line Item Budget CERFVillage of Glenview, IL - 2022 Budget 143 CERF Capital Equipment Replacement Fund Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The Capital Equipment Replacement Fund (CERF) accounts for the funds annually set aside for the timely replacement of vehicles and equipment that meet the current business operations. Vehicles include all of the Village fleet for providing Village services. Equipment includes computers, printers, copiers, data storage devices, scanners, and telecommunications equipment. The Village Board established a CERF policy in 2005 that recorded assets and contributions in accordance with GASB 34. The Board updated the CERF policy in 2009, 2011, and again in 2017 to smooth annual contributions and to set a revised fund balance level. The 2017 review of the CERF policy concluded that a lower accumulated reserve of 37% is suitable to maintain an adequate fund balance. The 2022 budget calculated charges for services to the operating departments using 37% of accumulated reserves as the fund balance target. Revenues Annual department charges for services are calculated amounts based on the accumulated reserve needs per asset, proceeds from the sale of assets, and interest income. The accumulated reserve needs are based on the determined life of an asset and replacement value. Charges for services are budgeted by department. CERF charges for services will be expensed in the department operating budget and recorded as revenue in CERF. Assets begin to receive a CERF contribution in the year subsequent to purchase. Once an asset is fully funded, no additional charges for service will be expensed. For purposes of this policy, “fully funded” shall mean that the accumulated reserve balance is equal to or greater than the replacement cost of the asset. Charges for Services Accounts for monthly transfers from other Village funds to accumulate reserves to pay for asset replacements in future years. CERF charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. For the 2022 budget, CERF will charge other Village funds a total of $2,312,693 in order to maintain a fund balance of 37% accumulated reserves. 2018 2019 2020 2021 Estimate 2022 Budget CERF Charges $2,176,436 $2,217,489 $2,153,193 $2,153,193 $2,342,693 Percentage Change 2.99% 1.89% (2.90%) -8.80% Investment Income Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest rates have been cut by the Federal Reserve in order to mitigate the negative economic impact of the spread of COVID-19 and are expected to remain near zero CERF Charges 480320 2021 Budget 2022 Budget $2,153,193 $2,342,693 Interest – Investment 460120 2021 Budget 2022 Budget $56,000 $3,000 Village of Glenview, IL - 2022 Budget 144 CERF for some time to help the economy recover. These lower rates have led to a significant decrease in investment returns. As a result, the 2022 budget of $3,000 is significantly lower than the 2021 budget. Other Revenues Accounts for proceeds from auctions for the sales of replaced vehicles or equipment. Once a vehicle or a piece of equipment has been replaced, the Village determines the best course of action for it: auctioned, scrapped for parts, disposed of or kept for other Village purposes. The Village auctions obsolete vehicles or equipment two times during the year (May and October). The auction date depends on when an asset is determined to be obsolete. Depending on when the replacement asset is purchased, sales of replaced assets may not always take place in the year in which the asset is replaced (i.e. if an asset isn’t replaced until November it cannot be auctioned until May of the following fiscal year). The asset’s salvage value (the estimated resale value of an asset at the end of its useful life) is used to project potential future sale proceeds. The above table details the replaced vehicles or equipment that will be auctioned in 2022. Sale of Fixed Assets 470935 2021 Budget 2022 Budget $7,000 $29,500 Asset 2022 Budget Police – Squads (6) $18,000 Police – SUV $3,000 Fire – SUV $8,000 Public Works – Trailer $ 500 Total $29,500 Village of Glenview, IL - 2022 Budget 145 CERF Expenditures The only expenditures made within the fund are for replacement of vehicles and equipment that have been funded through Charges for Services in previous years. The 2022 Budget includes the replacement or purchase of IT electronic equipment and work station components, a fuel management system, 70 Police body cameras, two Police SUVs, 6 Police squad cars, one Police sedan, one Fire engine, one Fire ladder truck, one Fire ambulance, two Fire SUVs, two Public Works trucks, one Public Works asphalt reclaimer, and one Public Works multi-purpose trailer. Commodities Accounts for expenditures to replace computers, printers and copiers. For the 2022 Budget, the expenses detailed in the chart to the right are allocated to this account. Accounts for expenditures to replace various electronic equipment and supplies used at Village buildings. This includes monitors, shelving racks, tower communications, USB devices, fiber optic cables, television wall mounts and projectors. For the 2022 Budget, the expenses detailed in the chart below are allocated to this account. Description 2022 Budget Microwave Links $320,000 Networking Equipment, Switches & Wireless Access Points $145,000 Village Hall/Police Security Cameras $16,380 Total $481,380 Accounts for replacement purchases and maintenance of various workstation components used at Village buildings. Expenses related to the assets detailed in the chart below are allocated to this account. Description 2022 Budget Laptop (Semi-Rugged Units) $44,576 Computers and Monitors $37,328 Squad Laptops $44,000 Computers and Monitors – Joint Dispatch $18,034 Fire iPads $9,194 Total $153,132 Computer/Printer/Copier Peripherals 531065 2021 Budget 2022 Budget $25,328 $25,328 Description 2022 Budget Joint Dispatch Kiosks $10,144 Office Printer Replacement $11,000 Police Department In-Car Printers $3,396 Scanners $788 Total $25,328 Electronic Equipment & Supplies 531080 2021 Budget 2022 Budget $70,737 $481,380 Workstation Components 531250 2021 Budget 2022 Budget $127,978 $153,132 Village of Glenview, IL - 2022 Budget 146 CERF Capital Outlay Accounts for replacement purchases and maintenance of various machinery and equipment throughout the Village. The 2022 budget includes the purchase of a new Fuel Management System and the replacement of the Village Hall phone system. The Fleet and Body Worn Cameras for the Police Department were re- budgeted from 2021 to 2022. For the 2022 Budget, expenses related to the assets detailed in the chart below are allocated to this account. Description 2022 Budget Fuel Management System $51,000 Police Fleet Body-worn Cameras $125,175 Village Phone System $188,400 Replacement Copiers $14,643 Dispatch Radios - Counselettes $13,600 Voice Logger – Joint Dispatch $19,000 Furniture Highland Park – Joint Dispatch $134,000 Arbitrator for Police Squad Cars $12,900 Sierra Wireless (PD, Fire & PW) $8,311 Total $567,029 Accounts for replacement vehicle purchases. Vehicle replacements for a given year are determined by the vehicle replacement schedule, which is reviewed on an annual basis. The tables below detail the budgeted 2022 vehicle replacements and a summary of replacement purchases by department. Department Asset Quantity Cost Fire Ladder Truck 1 $1,339,000 Fire Engine 1 $848,720 Fire Ambulance 1 $387,081 Fire SUV 1 $50,000 Fire SUV 1 $47,000 Fire Dive Boat 1 $45,000 Fire Cardiac Monitor 1 $37,561 Fire Outfitting for Ambulance and Engine 2 $23,652 Police Ballistic Shields for Vehicles 30 $60,000 Police SUV 1 $40,817 Police Sedan 1 $44,450 Police Outfitting for Police Vehicles 8 $90,500 Public Works Medium Duty Truck 1 $90,000 Public Works Heavy Duty Truck 1 $218,592 Public Works Multi-Purpose Trailer 2 $36,072 Public Works Asphalt Box Reclaimer 1 $17,000 Total $3,375,445 Department Budgeted 2022 Replacement Purchases Fire $2,778,014 Police $235,767 Machinery & Equipment 550015 2021 Budget 2022 Budget $49,454 $567,029 Vehicles 550025 2021 Budget 2022 Budget $2,029,491 $3,375,445 Village of Glenview, IL - 2022 Budget 147 CERF Public Works $361,664 Total 3,375,445 Accounts for purchases of computer servers and various networking equipment. For the 2022 budget, expenses related to the assets detailed in the chart below are allocated to this account. Description 2022 Budget Servers (includes tape libraries) $34,875 Storage Area Network (SAN) $20,714 Storage Area Network (SAN) – Joint Dispatch $65,000 GovIT Consortium Shared Initiative (offsite data recovery) $8,000 Total $128,589 Computer Servers 550035 2021 Budget 2022 Budget $90,589 $128,589 Village of Glenview, IL - 2022 Budget 148 Insurance and Risk Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Charges For Services 7,602,559 8,009,818 8,005,512 8,968,042 958,224 Investment Income 1,018,973 43,000 1,800 2,000 (41,000) Other Revenues - - - - - Total Revenues 8,621,532 8,052,818 8,007,312 8,970,042 917,224 Expenditures Personnel 546,687 610,731 617,324 814,319 203,588 Contractual 6,616,494 7,622,003 7,893,527 8,310,683 688,680 Commodities - - - 1,750 1,750 Other Charges 3,095 7,260 2,845 15,000 7,740 Transfers Out 250,000 250,000 250,000 250,000 - Total Expenditures 7,416,275 8,489,994 8,763,696 9,391,752 901,758 - Surplus/(Deficit)1,205,257 (437,176) (756,384) (421,710) 15,466 Insurance and Risk Fund Summary Insurance and Risk Fund SummaryVillage of Glenview, IL - 2022 Budget 149 Revenues 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Charges for Service 480210 - Insurance from Other Funds 1,450,518 1,636,342 1,636,342 1,891,220 254,878 480220 - Health Premiums - Employees 748,197 729,485 743,294 789,238 59,753 480230 - Insurance Premiums - Village 3,854,419 3,896,267 3,888,151 4,274,613 378,346 480240 - Insurance Premiums - Retirees 1,037,069 1,146,992 1,078,112 1,285,966 138,974 480250 - Insurance Premiums - Library 472,413 551,014 610,521 647,592 96,578 480270 - Insurance Recoveries 8,000 - 1,000 3,000 3,000 480280 - Dental Insurance Premiums - Employees 31,275 49,718 48,092 45,163 (4,555) 480355 - Reimbursements - Library 668 - - 31,250 31,250 Total Charges for Service 7,602,559 8,009,818 8,005,512 8,968,042 958,224 Investment Income 460120 - Interest - Investment 1,018,973 43,000 1,800 2,000 (41,000) Total Investment Income 1,018,973 43,000 1,800 2,000 (41,000) Total Insurance and Risk Revenues 8,621,532 8,052,818 8,007,312 8,970,042 917,224 Insurance and Risk Fund Revenue Line Item Budget Insurance and Risk Fund SummaryVillage of Glenview, IL - 2022 Budget 150 Insurance and Risk 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 132,362 189,377 165,946 196,788 7,411 511120 - Part Time Salaries - 3,498 857 - (3,498) 511290 - Insurance Opt-Out 133,860 115,200 140,275 225,600 110,400 512110 - Deferred Comp 20 1,430 1,473 2,155 725 512120 - Auto Allowance 25 1,800 1,809 2,700 900 514110 - FICA Payments 12,720 13,326 15,119 23,731 10,405 514210 - IMRF Payments 13,433 15,245 15,517 13,519 (1,726) 514310 - Unemployment Benefits - 25,000 16,000 35,000 10,000 514410 - Health Insurance 8,417 10,244 10,244 16,724 6,480 514420 - Dental Reimbursement 242,180 235,611 250,084 238,102 2,491 515300 - Incentives and Recognition 3,668 - - 60,000 60,000 Total Personnel 546,687 610,731 617,324 814,319 203,588 Contractual 521290 - Other Professional Services 92,315 120,247 80,976 158,575 38,328 522150 - Printing and Publishing - - - 500 500 526030 - General Liability Premiums 291,165 344,314 399,760 479,542 135,228 526035 - Workers' Comp Premiums 115,703 131,262 101,854 154,625 23,363 526070 - Insurance Premiums 5,822,426 6,163,321 6,181,840 6,639,388 476,067 526100 - Insurance - Excess Liability 67,454 73,881 96,567 115,880 41,999 526140 - Property/Casualty Claims 167,784 256,193 429,697 123,326 (132,867) 526160 - Workers' Comp Claims 59,645 532,785 602,833 638,847 106,062 Total Contractual 6,616,494 7,622,003 7,893,527 8,310,683 688,680 Commodities 531140 - Meeting Supplies - - - 1,750 1,750 Total Commodities - - - 1,750 1,750 Other Charges 540300 - Training 3,095 7,260 2,845 15,000 7,740 Total Other Charges 3,095 7,260 2,845 15,000 7,740 Transfers Out 590100 - Transfer To Corporate Fund 250,000 250,000 250,000 250,000 - Total Transfers Out 250,000 250,000 250,000 250,000 - Total Insurance and Risk Expenditures 7,416,275 8,489,994 8,763,696 9,391,752 901,758 Insurance and Risk Fund Expenditure Line Item Budget Insurance and Risk Fund SummaryVillage of Glenview, IL - 2022 Budget 151 Insurance and Risk Fund Insurance and Risk Fund Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The Insurance and Risk Fund accounts for the financial activity of the Village’s employee benefits and risk management programs. These programs are managed by the Human Resources team within Management Services. The primary revenue of the fund are Charges for Services received from operating departments, which funds health insurance, general liability premiums, property casualty claims, workers’ compensation premiums and claims, as well as operating costs within the fund. The long-term model of the fund is for revenues to cover all expenditures in a given year. The primary expenditures of the fund are health insurance, property casualty claims, workers compensation claims, premiums for general liability, workers’ compensation, and excess liability insurance coverage, and a non-cash expense for incurred but not reported claims. This non-cash adjustment decreases or increases the liability for incurred but not reported claims based on an annual actuary study. The 2022 budgeted adjustment is an expense in the amount of $137,778. The Village’s Employee Benefits Committee, comprised of employees for the purpose of reviewing, evaluating and recommending changes to the Village’s insurance program has recommended the implementation of a plan design change that takes advantage of prescription drug manufacturer discounts, resulting in a .90% and .70% reduction in premium costs on the HMO Illinois and PPO respectively. The Committee also supported the implementation of a more robust Employee Assistance Program that results in an additional .10% reduction in premium costs on both the HMO Illinois and PPO plans. The premium increase for the HMO Illinois is 2.50% and the PPO is 6.7%. The premium costs for the Benistar Medicare Supplemental Program are estimated to increase 5%, however, this is funded 100% by retirees. These premium increases and the projected enrollment census resulted in a $476,067 or 7.72% increase, to the Village’s health insurance program in 2022. The Committee also recommended a restructuring of the Health Insurance Opt-Out Incentive Program benefits to be more equitable and to increase the maximum benefit. Revenues Charges for Services Accounts for the payments from other funds for their portion of general liability and workers’ compensation costs. Charges are calculated based on the 3-year claims history for each fund. Accounts for the Village employee’s portion of their premiums for health benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. Insurance from Other Funds 480210 2021 Budget 2022 Budget $1,636,342 $1,891,220 Health Premiums – Employees 480220 2021 Budget 2022 Budget $729,485 $789,238 Village of Glenview, IL - 2022 Budget 152 Insurance and Risk Fund Accounts for Villages’ portion of premiums for employee health benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. Accounts for the retirees’ portion of premiums for retiree health benefits. Retirees’ pay 100% of the premium. These revenues are recorded when received from the retiree. Accounts for the Library’s portion of their premiums for health benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. Accounts for funds recovered from an outside party for Village property damage and/or reimbursement of litigation costs. Accounts for the Village employee’s portion of their premiums for dental benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. The employee portion of the premium is 15%. Accounts for payments from the Library to the Village to pay for employee wellness incentives under a previous program. The program was eliminated in 2020 and is being reconsidered in 2022. Investment Income Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest rates have been cut by the Federal Reserve in order to mitigate the negative economic impact of the spread of COVID-19 and are expected to remain near zero Insurance Premiums – Village 480230 2021 Budget 2022 Budget $3,896,267 $4,274,613 Insurance Premiums – Retirees 480240 2021 Budget 2022 Budget $1,146,992 $1,285,966 Insurance Premiums – Library 480250 2021 Budget 2022 Budget $551,014 $647,592 Insurance Recoveries 480270 2021 Budget 2022 Budget $0 $3,000 Dental Insurance Premiums – Employees 480280 2021 Budget 2022 Budget $49,718 $45,163 Reimbursements – Library 480355 2021 Budget 2022 Budget $0 $31,250 Interest – Investments 460120 2021 Budget 2022 Budget $43,000 $2,000 Village of Glenview, IL - 2022 Budget 153 Insurance and Risk Fund for some time to help the economy recover. These lower rates, has led to a significant decrease in investment returns. As a result, the 2022 budget of $2,000 is significantly lower than the 2021 budget. Expenditures Personnel Expenditures Accounts for a portion of the salary expense of the positions listed below. The 2022 budget is up from the 2021 budget due to the addition of the Director of Management Services position. The 2022 budget includes a 3.5% merit pool for the following positions: Salary Allocation by Fund Position Ins. & Risk Corporate Water Wholesale Water Sanitary Sewer FRRF Commuter Parking Assistant Village Manager 15% 85% - - - - - Director of Management Services 30% 63% 3% -1%-3% Assistant to the Village Manager 15% 40% 30% 5% 5% 5% - (2) Management Analyst I 15% 40% 30% 5% 5% 5% - Management Analyst II 15% 40% 30% 5% 5% 5% - Human Resources Generalist 30% 70% - - - - - The 2021 budget included an Administrative Intern position, which was eliminated in 2022. Accounts for the payments made to full-time employees that are eligible for the Village’s health insurance but decline coverage. The Village Manager has approved an Employee Benefits Committee recommendation to restructure the Health Insurance Opt Out Incentive Program to be more equitable and to increase the maximum benefit amount. The participation in this program is also expected to increase and will generate overall cost savings for the Village on employee health insurance. Regular Salaries 511110 2021 Budget 2022 Budget $189,377 $196,788 Part Time Salaries 511120 2021 Budget 2022 Budget $3,498 $0 Insurance Opt-Out 511290 2021 Budget 2022 Budget $115,200 $225,600 Village of Glenview, IL - 2022 Budget 154 Insurance and Risk Fund Accounts for a portion of deferred compensation paid to the Assistant Village Manager (30%) and the Director of Management Services (30%) at 3% of their base salary. Deferred compensation is allocated across funds in the same proportions as regular salaries. Accounts for a portion of the auto allowance paid to the Assistant Village Manager (30%) and the Director of Management Services up to $6,000 per year. Auto allowance is allocated across funds in the same proportions as regular salaries. Accounts for a portion of the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation and auto allowance). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions related to salaries and the Insurance Opt-Out program. The 2021 employer rate is 11.79% of IMRF wages. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results and changes in the actual assumptions. Accounts for the cost of unemployment benefits for eligible former employees. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates increased 6.7%. These rates and new position added to the fund lead to an increased 2022 budget. Deferred Compensation 512110 2021 Budget 2022 Budget $1,430 $2,155 Auto Allowance 512120 2021 Budget 2022 Budget $1,800 $2,700 FICA Payments 514110 2021 Budget 2022 Budget $13,326 $23,731 IMRF Payments 514110 2021 Budget 2022 Budget $15,245 $13,519 Unemployment Benefits 514310 2021 Budget 2022 Budget $25,000 $35,000 Health Insurance 514410 2021 Budget 2022 Budget $10,244 $16,724 Village of Glenview, IL - 2022 Budget 155 Insurance and Risk Fund Accounts for premiums under the Village dental program. The cost of the Library dental premiums are allocated in this account. The 2022 budget is higher than the 2021 budget due to an increase in estimated enrollment. There are revenues associated with these expenses including reimbursement from the Library and premiums from employees. Accounts for the cost of the Village and Library Wellness program incentives paid to participating employees under a new program. The program was eliminated in 2020 as part of the COVID budget reductions and is being recommended for 2022. Contractual Expenditures Accounts for the cost of professional services related to the Village’s health insurance and risk management. Service Qty Unit Cost Total Risk – Third Party Claims Administrator 1 $29,000 $29,000 Risk – Actuarial Study 1 $10,000 $10,000 Risk – Insurance Broker Services 1 $25,250 $25,250 Risk – Consultant to assist with broker RFP process and selection. 1 $25,000 $25,000 Health – Annual Patient-Centered Outcomes Research Institute Fees assessed by the IRS 1 $175 $175 Health – Administration for Flexible Spending Accounts and Health Reimbursement Accounts 1 $9,500 $9,500 Health – COBRA Coverage Administration 1 2,700 $2,700 Health – EAP Services for all employees 1 $3,400 $3,400 Wellness – Flu Shots ($35 per shot) 200 $35 $7,000 Wellness – Flu Shots > 65Years 10 $55 $550 Wellness – Employee Assessments 200 $150 $30,000 Administration of Employee Wellness Program 1 $15,000 $15,000 Massage Therapists for Benefits Fair 2 $500 $1,000 TOTAL $158,575 Accounts for printing and mailing postcards to employees announcing annual open enrollment for benefits. This is new in the 2022 budget. In previous years, this communication was sent out via an internally printed publication using the postage account. Dental Reimbursement 514420 2021 Budget 2022 Budget $235,611 $238,102 Incentives and Recognition 515300 2021 Budget 2022 Budget $0 $60,000 Other Professional Services 521290 2021 Budget 2022 Budget $120,247 $158,575 Printing and Publishing 522120 2021 Budget 2022 Budget $0 $500 Village of Glenview, IL - 2022 Budget 156 Insurance and Risk Fund Accounts for the cost of the Village’s annual insurance premiums for General Liability Insurance ($478,692) and the Village Manager Bond ($850). The 2021 projection for General Liability Insurance is estimated at $399,760 for the insurance term approved by the Board at the April 20, 2021 meeting. The variance between the 2021 budget and 2021 projection was based on higher than anticipated increases in the Village’s general liability coverage based the current “hard market”. A hard market can be caused by a variety of factors including decreased investment returns for insurers, increases in frequency or severity of losses and regulatory intervention deemed to be against the interests of insurers. The increase in the 2022 budget for General Liability Insurance is based on a conservative evaluation of anticipated “hard market” conditions. Accounts for the cost of Village’s annual insurance premiums for Workers’ Compensation Liability Insurance ($121,625), payment to the Illinois Second Injury Fund based on actual claims experience ($3,000), and the annual Workers’ Compensation Audit ($30,000). Accounts for the employer cost of premiums for employee/retiree health insurance and life insurance for both the Village and the Library. There are revenues associated with these expenses including reimbursement from the Library and premiums from employees and retirees. Plan 2021 Amount 2022 Amount HMO Illinois Premiums for Active Glenview Employees $2,322,959 $2,059,883 HMO Illinois Premiums for Active Library Employees $190,783 $219,215 HMO Illinois Premiums for Retirees $392,555 $404,867 HMO Illinois Premiums for Public Safety Employee Benefits Act (PSEBA) Recipients $12,173 $12,477 PPO Premiums for Active Glenview Employees $1,858,931 $2,433,318 PPO Premiums for Active Library Employees $478,950 $542,658 PPO Premiums for Retirees $317,671 $388,292 PPO COBRA Premiums $19,265 $31,690 PPO Premiums for Public Safety Employee Benefits Act (PSEBA) Recipients $107,513 $142,392 Medicare Supplemental Plan $417,133 $341,390 Life Insurance Premiums for Village provided $50,000 Policy $16,834 $19,503 Life Insurance Premiums for Library provided $50,000 Policy $5,612 $4,114 Premiums for Additional Life Insurance Coverage $8,875 $19,000 Premiums for Vision Coverage (100% Employee Funded) $14,067 $20,589 TOTAL $6,163,321 $6,639,388 General Liability Premiums 526030 2021 Budget 2022 Budget $344,314 $479,542 Workers’ Compensation Premiums 526035 2021 Budget 2022 Budget $131,262 $154,625 Insurance Premiums 526070 2021 Budget 2022 Budget $6,163,321 $6,639,388 Village of Glenview, IL - 2022 Budget 157 Insurance and Risk Fund Accounts for the cost of Village’s annual insurance premiums for Excess Liability Insurance. The variance between the 2021 budget and 2021 projection was based on higher than anticipated increases in the Village’s excess liability coverage based on the current “hard market”. A hard market can be caused by a variety of factors including decreased investment returns for insurers, increases in frequency or severity of losses and regulatory intervention deemed to be against the interests of insurers. The increase in the 2022 budget for Excess Liability Insurance is based on a conservative evaluation of continued anticipated “hard market “conditions. Accounts for the cost of property and casualty claims, including legal expenses. On an annual basis, the Village retains an actuary to examine the Village’s past claims experience and provides an estimate of future total claim expenditures for the coming year including expenditures that have been incurred but not reported. This figure is then divided up between Property/Casualty and Workers’ Compensation accounts. Accounts for the cost of workers’ compensation claims, including legal expenses and employee salaries while on workers compensation. On an annual basis the Village retains an actuary to examine the Village’s past claims experience and provides an estimate of future total claim expenditures for the coming year including expenditures that have been incurred but not reported. This figure is then divided up between Property/Casualty and Workers’ Compensation accounts. Supplies Meeting supplies and refreshments for open enrollment and other trainings. This is new in 2022. In previous years, these costs were paid out of the Corporate fund. Excess Liability Insurance Premiums 526100 2021 Budget 2022 Budget $73,881 $115,880 Property/Casualty Claims 526140 2021 Budget 2022 Budget $256,193 $123,326 Amount Property/Casualty - Claims $17,659 Property/Casualty - Legal $85,000 Incurred but not Reported (IBNR) $20,667 TOTAL $123,326 Workers’ Compensation Claims 526160 2021 Budget 2022 Budget $532,785 $638,847 Amount Workers’ Compensation - Claims $476,736 Workers’ Compensation - Legal $45,000 Incurred but not Reported (IBNR) $117,111 TOTAL $638,847 Meeting Supplies 531140 2021 Budget 2022 Budget $0 $1,750 Village of Glenview, IL - 2022 Budget 158 Insurance and Risk Fund Other Charges Accounts for the cost of Village-wide training for skills and topics associated with the Village’s safety and risk programs. The 2022 budget is up from 2021 as a result of increased staff training for supervisors and reasonable suspicion. Description Qty Unit Cost Amount Active Shooter Prevention Training 1 $3,000 $3,000 Risk Management Supervisor Training 5 $1,500 $6,000 Reasonable Suspicion 4 $1,500 $6,000 TOTAL $15,000 Transfers Out Accounts for the transfer of a portion of excess fund balance to the Corporate Fund. Training 540300 2021 Budget 2022 Budget $7,260 $15,000 Transfer to Corporate Fund 590100 2021 Budget 2022 Budget $250,000 $250,000 Village of Glenview, IL - 2022 Budget 159 FRRF 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Charges For Services 1,249,568 1,520,018 1,520,018 1,101,445 (418,573) Investment Income 40,713 18,000 19,000 4,800 (13,200) Other Revenues - - - - - Transfers In - 170,000 - - (170,000) Total Revenues 1,290,281 1,708,018 1,539,018 1,106,245 (601,773) Expenditures Personnel 15,823 25,642 18,545 29,774 4,132 Contractual 261,896 2,227,468 2,057,468 1,648,939 (578,529) Capital Outlay 87,155 25,000 - 25,000 - Transfers Out - - - - - Total Expenditures 364,875 2,278,110 2,076,013 1,703,713 (574,397) - Surplus/(Deficit)925,406 (570,092) (536,995) (597,468) (27,376) Facility Repair and Replacement Fund Summary FRRFVillage of Glenview, IL - 2022 Budget 160 Revenues 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Charges for Service 440425 - Reimbursements 141,252 - - - - 480335 - FRRF Charges 1,027,257 1,438,959 1,438,959 984,937 (454,022) 480345 - Architecture/Contingency Charges 81,059 81,059 81,059 116,507 35,448 Total Charges for Service 1,249,568 1,520,018 1,520,018 1,101,445 (418,573) Investment Income 460120 - Interest - Investment 40,713 18,000 19,000 4,800 (13,200) Total Investment Income 40,713 18,000 19,000 4,800 (13,200) Transfers In - 490248 - Transfer from Special Tax Allocation - 170,000 - - (170,000) Total Transfers In - 170,000 - - (170,000) Total FRRF Revenues 1,290,281 1,708,018 1,539,018 1,106,245 (601,773) Facility Repair and Replacement Fund Revenue Line Item Budget FRRFVillage of Glenview, IL - 2022 Budget 161 FRRF 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 11,880 18,704 13,882 22,342 3,638 511120 - Part Time Salaries - 1,166 - - (1,166) 514110 - FICA Payments 893 1,520 1,084 1,693 173 514210 - IMRF Payments 1,456 2,343 1,670 2,174 (169) 514410 - Health Insurance 1,594 1,909 1,909 3,565 1,656 Total Personnel 15,823 25,642 18,545 29,774 4,132 Contractual 521130 - Architectural Services 30,109 409,567 239,567 188,144 (221,423) 522215 - Building Repairs 231,787 1,817,901 1,817,901 1,460,795 (357,106) Total Contractual 261,896 2,227,468 2,057,468 1,648,939 (578,529) Capital Outlay - 550040 - Building Improvements 87,155 25,000 - 25,000 - Total Capital Outlay 87,155 25,000 - 25,000 - Total FRRF Expenditures 364,875 2,278,110 2,076,013 1,703,713 (574,397) Facility Repair and Replacement Fund Expenditure Line Item Budget FRRFVillage of Glenview, IL - 2022 Budget 162 FRRF Facility Repair and Replacement Fund The Facility Repair and Replacement Fund (FRRF) is an internal service fund that was created in 2006 for the purpose of setting aside resources for the major repairs and replacement of Village building components. Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The original fund balance was the result of a one-time transfer from the Capital Equipment Replacement Fund (CERF). In 2016, the Village Board of Trustees reviewed and approved methodology similar to CERF to accumulate funds annually for major repairs and system replacements to Village-owned facilities. The current fund balance policy for FRRF is to maintain a target of 35% of accumulated reserves according to the replacement schedule; this amount has been determined to be sufficient to meet the Village’s annual building component repair and replacement needs. The 2022 Budget calculated Charges for Services to the operating departments using the 35% of accumulated reserves as the fund balance target. Revenues Charges for Services Accounts for the annual charges for service that are calculated by department based on the accumulated reserve needs per asset. 2021 charges were higher due to large projects being completed for West Lake Pump Station. The 2022 charges show a decrease due to project completion. Investment Income Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest rates have been cut by the Federal Reserve in order to mitigate the negative economic impact of the spread of COVID-19 and are expected to remain near zero for some time to help the economy recover. These lower rates, has led to a significant decrease in investment returns. As a result, the 2022 budget of $4,800 is significantly lower than the 2021 budget. Accounts for transfers from the Special Tax Allocation Fund for reimbursement for repairs and replacement of Village building components FRRF Charges 480335/480345 2021 Budget 2022 Budget $1,520,018 $1,101,445 Interest – Investment 460120 2021 Budget 2022 Budget $18,000 $4,800 Transfer from Special Tax Allocation Fund 490248 2021 Budget 2022 Budget $170,000 $0 Village of Glenview, IL - 2022 Budget 163 FRRF Expenditures Personnel Expenditures Accounts for a portion of the salary expense for the positions listed below. The 2022 budget is up from the 2021 budget due to the following position changes: a reduction of one Assistant to the Village Manager and the addition of a Deputy Director of Public Works. Salary Allocation by Fund Position FRRF Corp Water Wholesale Water Sanitary Sewer Ins. & Risk Deputy Director of Public Works 5% 24% 58% 4% 9% - Assistant to the Village Manager 5% 40% 30% 5% 5% 15% (2)Management Analyst I 5% 40% 30% 5% 5% 15% Management Analyst II 5% 40% 30% 5% 5% 15% The 2021 budget included an Administrative Intern position, which was eliminated in 2022. Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages regular and part-time salaries. Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results and changes in the actual assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 3.4% and the PPO rates increased 7.4%. These rates combined with staff changes in coverage and new positions added lead to an increased 2022 budget. Regular Salaries 511110 2021 Budget 2022 Budget $18,704 $22,342 Part Time Salaries 511120 2021 Budget 2022 Budget $1,166 $0 FICA Payments 514110 2021 Budget 2022 Budget $1,520 $1,693 IMRF Payments 514210 2021 Budget 2022 Budget $2,343 $2,174 Health Insurance 514410 2021 Budget 2022 Budget $1,909 $3,565 Village of Glenview, IL - 2022 Budget 164 FRRF Contractual Expenditures Accounts for architectural and engineering (A&E) service fees for projects to be constructed in 2022 and 2023. This account is calculated at 8% construction administration for the current year (2022) and 10% of design costs for the following construction year (2023). This equates to $75,680 in construction design costs (for 2023 construction) and $112,464 in construction administration costs for 2022. The tables below indicate the FRRF projects scheduled for 2022 and 2023. The 2022 budget is down from the 2021 budget due to a reduction in projects in 2023. Building Repairs Project Description 2022 Budget Fire Station 13 Epoxy floor, trench drains, furnace and painting $224,347 Municipal Center (VH/PD) Flooring and electrical distribution room cooling $190,805 Laramie Pump Station Boiler, flooring, painting and pump replacements $431,848 Public Works Phase III Windows, HVAC, floors, and locker replacements $558,795 TOTAL FOR 2022 $1,405,795 A & E SERVICES (8%) FOR 2022 $112,464 Building Repairs Project Description 2023 Budget Rugen Senior Pump Station Masonry and pump replacements $756,809 TOTAL FOR 2023 $756,809 A & E SERVICES (10%) FOR 2023 $75,680 Accounts for the following projects: Building Repairs Project Description 2022 Budget Fire Station 13 Epoxy floor, trench drains, furnace and painting $224,347 Municipal Center (VH/PD) Flooring and electrical distribution room cooling $190,805 Laramie Pump Station Boiler, flooring, painting and pump replacements $431,848 Public Works Phase III Windows, HVAC, floors, and locker replacements $558,795 Public Works Phase I Garage Vehicle lifts replacement $55,000 Fire Station 13 $224,347 Fire Station 13 is located at the southeast corner of East Lake Avenue and Wagner Road. The fire station was built in 2003 and was built at the same time as Fire Station 14. Repairs were completed at Fire Station 14 that are identical to the repairs scheduled for Fire Station 13 in 2022. Fire Station 13 requires a new Architectural Services 521130 2021 Budget 2022 Budget $409,567 $188,144 Building Repairs 522215 2021 Budget 2022 Budget $1,817,901 $1,460,795 Village of Glenview, IL - 2022 Budget 165 FRRF epoxy floor and repairs to the trench drains in order to improve run-off and the structural integrity of the floor. Also included in this project is a furnace replacement and as-needed painting throughout the building. Municipal Center - Village Hall and Police Department $190,805 The Glenview Municipal Center (Village Hall and Police Department) is located at 2500 E Lake Avenue. The Police Department was built in 2006 and the Municipal Center was added to the site in 2015. This project includes new carpet in older areas of the Municipal Center (focusing on the Police Department) and includes a new cooling system for the electrical cabinets that provide power to the building. Laramie Pump Station $431,848 The Laramie Pump Station is located at the southeast corner of Laramie and Wilmette Avenues. The station serves as the first point of entry for Wilmette’s potable water sales to Glenview. The pump station was built in 1938. This project includes various pump replacements to replace aging equipment. Public Works Phase III $558,795 The Public Works Service Center is located at 2498 E Lake Avenue. The building was completed in 1994. This project includes various window, HVAC, flooring, and locker replacements that are original to the building. Public Works Phase I Garage $55,000 A recent inspection of the existing vehicle lifts in the Public Works Garage identified that three lifts are approaching the end of their expected service life. At this time, staff is recommending that one lift be abandoned and two be rehabilitated in 2022. The reduction in overall lifts matches the Village’s hybrid business model utilizing contractors for some preventative maintenance and vehicle repairs. Capital Outlay Over the last few years, the Village has executed numerous preventative maintenance contracts to stay on top of needed facilities repairs. In addition, over the last three years, nine architectural analyses were completed to identify short- and long-term needs for some of the Village’s oldest facilities. With the recent increase in preventative maintenance and a five-year FRRF plan matching local needs, staff anticipates that unplanned/emergency replacements will remain flat for FY 2022. Project Description 2022 Budget Unplanned/Emergency Replacements $25,000 Building Improvements 550040 2021 Budget 2022 Budget $25,000 $25,000 Village of Glenview, IL - 2022 Budget 166 STAF 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Taxes 410150 - Incremental Property Taxes 38,471,613 36,649,470 39,779,548 - (36,649,470) 410155 - Property Taxes Incremental/Prior (265,715) - - - - Total Taxes 38,205,897 36,649,470 39,779,548 - (36,649,470) Charges for Services 440425 - Reimbursements 101,517 104,667 102,228 - (104,667) 440635 - Lease Fees 24,360 24,360 24,360 - (24,360) Total Charges for Services 125,877 129,027 126,588 - (129,027) Intergovernmental 450190 - Misc. Intergovernmental 40,695 - 208,613 - - Total Intergovernmental 40,695 - 208,613 - - Investment Income 460110 - Interest - Savings 19,477 15,000 4,000 - (15,000) 460120 - Interest - Investment 225,595 300,000 13,000 - (300,000) 460130 - Interest Income on Loans/Notes 70,000 - - - - Total Investment Income 315,073 315,000 17,000 - (315,000) Other Revenues 470951 - Service Fees 180,000 180,000 180,000 - (180,000) Total Other Revenues 180,000 180,000 180,000 - (180,000) STAF Revenue Total 38,867,542 37,273,497 40,311,749 - (37,273,497) Special Tax Allocation Fund Revenue Line Item Budget Special Tax Allocation FundVillage of Glenview, IL - 2022 Budget 167 STAF 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 284,037 264,807 325,301 - (264,807) 511120 - Part Time Salaries - 450 - - (450) 511130 - Temporary/Seasonal Salaries 6,300 6,300 6,300 - (6,300) 511210 - Overtime Salaries - 600 - - (600) 511270 - Vacation Buy Back 1,581 1,650 3,095 - (1,650) 512110 - Deferred Comp 3,237 3,344 3,597 - (3,344) 512120 - Auto Allowance 3,626 3,600 3,877 - (3,600) 514110 - FICA Payments 19,395 19,439 22,726 - (19,439) 514210 - IMRF Payments 35,420 31,934 39,141 - (31,934) 514410 - Health Insurance 27,180 30,381 30,381 - (30,381) Total Personnel 380,776 362,505 434,418 - (362,505) Contractual 521130 - Architectual Services - - 113,660 - - 521140 - Audit Services 3,099 3,503 2,263 - (3,503) 521171 - Economic Development Agreements - - - 5,663,587 5,663,587 521200 - Engineering Services - 10,000 - 361,400 351,400 521205 - Finance & Accounting Services 46,872 47,779 44,978 - (47,779) 521210 - Financial Advisor Services - 10,000 - - (10,000) 521215 - Information Technology Services 23,423 24,218 24,218 - (24,218) 521220 - Landscape Services 311,447 291,267 291,267 - (291,267) 521270 - Traffic Engineering Services - 10,000 - - (10,000) 521290 - Other Professional Service 93,523 82,703 107,286 - (82,703) 521520 - Legal Service/Retainer - 10,000 10,000 - (10,000) 522115 - Cell Phone Service & Equipment 3,994 6,036 6,036 - (6,036) 522120 - Document Destruction - 65 65 - (65) 522125 - Dues, Memberships, Subscriptions 145 236 236 - (236) 522145 - Postage 3,114 4,000 3,500 - (4,000) 522150 - Printing And Publishing 1,004 3,000 2,000 - (3,000) 522160 - Software Licensing 4,155 17,589 17,589 - (17,589) 522170 - Telephone 3,574 4,595 4,595 - (4,595) 522210 - Building Maintenance 32,816 33,000 63,000 - (33,000) 522270 - Parking Deck Maintenance 10,615 100,000 71,126 - (100,000) 522285 - Snow and Ice Maintenance 295,800 315,800 295,800 - (315,800) 526110 - Make-Whole Payments 20,414,462 21,493,613 22,332,108 - (21,493,613) Total Contractual 21,248,042 22,467,404 23,389,727 6,024,987 (16,442,417) Commodities 531030 - Batteries (Specialized)- 429 429 - (429) 531070 - Computer/Printer/Copier Toner 1,473 1,032 1,032 - (1,032) 531080 - Electronic Eqpt & Supplies - 1,994 1,994 - (1,994) 531085 - Equipment Maintenance/Repair Supplies - - - 12,500 12,500 531155 - Operational Supplies 2,931 3,000 3,000 - (3,000) 531230 - Uniforms/Shoes - 250 - - (250) 531235 - Electricity 42,441 57,000 90,700 - (57,000) 535050 - Other Supplies Tools 3,911 10,500 7,772 - (10,500) Total Commodities 50,756 74,205 104,927 12,500 (61,705) Special Tax Allocation Fund Line Item Budget Special Tax Allocation FundVillage of Glenview, IL - 2022 Budget 168 STAF 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Other Charges 540030 - Bond Interest 429,300 248,400 248,400 - (248,400) 540040 - Bond Principal 6,030,000 6,210,000 6,210,000 - (6,210,000) 540210 - MWRD Service Fees 225,000 225,000 225,000 - (225,000) 540230 - Paying Agent Fees 525 525 263 - (525) 540300 - Training - 524 - - (524) Total Other Charges 6,684,825 6,684,449 6,683,663 - (6,684,449) Capital Outlay 550085 - Demolition - - 24,874 - - 550105 - Lighting/Traffic Signals - - - 590,000 590,000 Total Interfund Charges - - 24,874 590,000 590,000 Interfund Charges 560010 - CERF Charges 11,056 11,056 11,056 - (11,056) 560070 - General Liability Insurance 5,866 6,348 6,348 - (6,348) 560080 - Insterest Expense 101,422 - - - - 560100 - Risk Management Fixed Charges 1,172 1,164 1,164 - (1,164) Total Interfund Charges 119,516 18,568 18,568 - (18,568) Capital Projects 572022 - 2022 Capital Projects - - - 5,610,496 5,610,496 Total Capital Projects 1,172 1,164 1,164 5,610,496 5,609,332 Transfers Out 590650 - Transfer to FRRF - 170,000 - - (170,000) Total Transfers Out - 170,000 - - (170,000) STAF Expenditure Total 28,483,916 29,777,131 30,656,176 12,237,983 (17,539,148) Special Tax Allocation FundVillage of Glenview, IL - 2022 Budget 169 Special Tax Allocation Fund (STAF) Special Tax Allocation Fund The former Glenview Naval Air Station closed in 1995 and is being redeveloped by the Village of Glenview. The redevelopment project is called The Glen, and the Special Tax Allocation Fund (STAF) is the primary fund used to account for its annual revenues and expenditures. The project established a Tax Increment Financing (TIF) district, which is anticipated to be closed on December 31, 2021, based on current revenue and expense projections. The largest revenue source was incremental property taxes which will now be directed to the individual taxing jurisdictions including the Village of Glenview. The remaining revenues and expenditures previously accounted for in this fund were evaluated to determine whether they would be eliminated or absorbed by the Village of Glenview Corporate Fund and are summarized below. Revenues Eliminated Absorbed Reimbursements - $104,272 Lease Fees - $24,360 Investment Income $24,800 Service Fees - $180,000 Total Revenues $24,800 $308,632 Expenses Personnel - $358,764 Contractual $21,879,724 $880,246 Commodities $750 $64,993 Other Charges $225,000 $15,783 Total Expenditures $22,105,474 $1,319,786 The 2022 budget includes expenditures which were planned as one-time costs and are detailed below. Contractual Expenditures Potential development incentives for the theater at The Glen Town Center and senior affordable housing Thomas Place. Project Management and Field Observations for The Glen Town Center rehab of the North Parking Deck ($137,000) and South Parking Deck ($179,400) for a total of $316,400, and $45,000 for the Patriot Boulevard/Costco intersection improvements. Economic Development Agreements 521171 2021 Budget 2022 Budget $0 $5,663,587 Engineering Services 521200 2021 Budget 2022 Budget $10,000 $361,400 Village of Glenview, IL - 2022 Budget 170 Special Tax Allocation Fund (STAF) Commodities Navy Park Fountain rehab/repairs, including pump upgrades, pulling new power for the pump, wear and tear repairs and lighting work. Capital Outlay All of the streetlights in The Glen are approximately 20 years old and are in need of repair, maintenance, or replacement. The estimated costs are listed below. Description Quantity Unit Cost Total Poles to be painted 1,022 $450 $459,900 Poles to be replaced 20 $4,750 $95,000 Lens to be replaced 417 $70 $29,190 Covers to be repaired 27 $110 $2,970 Contingency - - $2,940 Total $590,000 Capital Projects Development Fees (plan review, inspection fees) to the Village of Glenview for The Glen Town Center rehab of the North Parking Deck ($76,553) and South ($101,478) Parking Deck for a total of $178,031, and $42,565 for the Patriot Boulevard/Costco intersection improvements. North Parking Deck ($1,883,500) and South Parking Deck ($2,466,400) rehab project construction costs for a total of $4,349,900, and $1,040,000 for the Patriot Boulevard/Costco intersection improvements. Equipment Maintenance/Repair Supplies 531085 2021 Budget 2022 Budget $0 $12,500 Lighting/Traffic Signals 550105 2021 Budget 2022 Budget $0 $590,000 2022 Capital Projects 572022 2021 Budget 2022 Budget $0 $5,610,496 Village of Glenview, IL - 2022 Budget 171 Waukegan/Golf TIF Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Taxes 2,265,201 2,265,201 2,674,563 2,674,563 409,362 Investment Income 27,759 25,500 3,400 4,380 (21,120) Total Revenues 2,292,960 2,290,701 2,677,963 2,678,943 388,242 Expenditures Personnel 12,004 9,496 9,655 9,640 144 Contractual 164,402 402,421 179,198 471,629 69,208 Other Charges 701,940 705,200 705,200 706,000 800 Total Expenditures 878,346 1,117,117 894,053 1,187,269 70,152 - Surplus/(Deficit)1,414,614 1,173,584 1,783,910 1,491,674 318,090 Waukegan/Golf TIF Fund Summary Waukegan/Golf TIF Fund SummaryVillage of Glenview, IL - 2022 Budget 172 Waukegan/Golf TIF 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Taxes 410150 - Incremental Property Taxes 2,265,201 2,265,201 2,674,563 2,674,563 409,362 Total Taxes 2,265,201 2,265,201 2,674,563 2,674,563 409,362 Investment Income 460110 - Interest - Savings 7,064 5,500 3,100 3,180 (2,320) 460120 - Interest - Investment 20,696 20,000 300 1,200 (18,800) Total Investment Income 27,759 25,500 3,400 4,380 (21,120) Waukegan/Golf TIF Revenue Total 2,292,960 2,290,701 2,677,963 2,678,943 388,242 Waukegan Golf TIF Revenue Line Item Budget Waukegan/Golf TIF FundVillage of Glenview, IL - 2022 Budget 173 Waukegan/Golf TIF 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 9,268 7,074 7,207 7,321 247 514110 - FICA Payments 653 541 551 555 14 514210 - IMRF Payments 1,136 834 850 705 (129) 514410 - Health Insurance 947 1,047 1,047 1,059 12 Total Personnel 12,004 9,496 9,655 9,640 144 Contractual 521140 - Audit Services 1,485 1,576 1,576 1,613 37 521205 - Finance & Accounting Services 5,859 5,972 5,622 5,560 (412) 521290 - Other Professional Service - 10,000 7,000 10,000 - 526112 - Per Capita Tuition Charge 157,058 384,873 165,000 454,456 69,583 Total Contractual 164,402 402,421 179,198 471,629 69,208 Other Charges 540030 - Bond Interest 81,190 64,450 64,450 45,250 (19,200) 540040 - Bond Principal 620,000 640,000 640,000 660,000 20,000 540230 - Paying Agent Fees 750 750 750 750 - Total Other Charges 701,940 705,200 705,200 706,000 800 Waukegan/Golf TIF Expenditure Total 878,346 1,117,117 894,053 1,187,269 70,152 Waukegan Golf TIF Expenditure Line Item Budget Waukegan/Golf TIF FundVillage of Glenview, IL - 2022 Budget 174 Waukegan/Golf TIF Fund Waukegan/Golf TIF Fund On December 11, 2012, the Village of Glenview (“Village”) approved a Memorandum of Understanding (“MOU”) with Regency Centers (“Regency”) regarding redevelopment of the former Avon/Baker Development property: a 20.98 acre parcel located at 1601 Overlook Drive and 3 Waukegan Road in Glenview. Regency, a national shopping center developer, proposed and subsequently built a 75,429 square foot Mariano’s Fresh Market grocery store, 15,289 square feet of inline retail, an 8,554 square foot retail outlet building, and a 3,689 square foot Glenview Bank & Trust building. Regency partnered with Focus Development who constructed a 238-unit apartment building called The Reserve on the northern portion of the site. Regency requested assistance from the Village as extraordinary off-site infrastructure improvements were needed, most of which were roadway and traffic signal improvements on Waukegan Road and the Waukegan/Golf intersection to address current and projected traffic. In accordance with a redevelopment agreement, the Village funded $3,500,000 of the off-site infrastructure costs by taking the appropriate steps to establish a redevelopment project area, a redevelopment plan, and tax increment financing pursuant to the Illinois Tax Increment Financing Act (65 ILCS 5/11-74.4) (the “Act”). Ordinances required to establish the Waukegan Road/Golf Road Tax Increment Finance (“TIF”) District were approved at the Board of Trustees meeting on April 16, 2013: a) An Ordinance of the Village of Glenview, Cook County, Illinois, approving a Tax Increment Redevelopment Plan and Redevelopment Project for the Waukegan Road/Golf Road Redevelopment Project Area. b) An Ordinance of the Village of Glenview, Cook County, Illinois, Designating the Waukegan Road/Golf Road Redevelopment Project Area a Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act. c) An Ordinance of the Village of Glenview, Cook County, Illinois, Adopting Tax Increment Allocation Financing for the Waukegan Road/Golf Road Redevelopment Project Area. The Village of Glenview now manages the project revenues and expenses related to this TIF district as outlined below. Revenues Taxes Accounts for the property taxes generated by the incremental value of the redeveloped property within the Waukegan/Golf TIF District. These revenues can be used to pay project expenses; the primary expenses are Bond Series 2013B debt service and the Per Capita Tuition Charges. The 2021 budget of $2,265,201 was based on the net incremental property taxes estimated to be received for tax year 2020 collected in 2021. The 2022 budget is based on the incremental property taxes estimated to be received in 2021 grown at 0%. Property Tax – Incremental 410150 2021 Budget 2022 Budget $2,265,201 $2,674,563 Village of Glenview, IL - 2022 Budget 175 Waukegan/Golf TIF Fund Investment Income Accounts for interest income from the Village’s savings accounts at Glenview State Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s 2022 budget is $3,180. Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest from the Cook County Treasurer (property taxes) is also recorded to this account. Benchmark interest rates have been cut to help stimulate the economy in response to COVID-19. As a result, the 2022 budget of $1,200 is significantly lower than the 2021 budget. Expenditures Personnel Expenditures Accounts for a portion of the salary expense for the Deputy Director of Management Services. The 2022 budget includes a 3.5% merit pay increase for non-union employees. Salaries are allocated across several funds (see below) based on work area demands and are reviewed annually. Salary Allocation by Fund Position Corp Waukegan/ Golf TIF Water Sanitary Sewer Commuter Deputy Director Admin. Services 88% 5% 3% 1% 3% Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries). Interest – Savings 460110 2021 Budget 2022 Budget $5,500 $3,180 Interest – Investment 460120 2021 Budget 2022 Budget $20,000 $1,200 Regular Salaries 511110 2021 Budget 2022 Budget $7,074 $7,321 FICA Payments 514110 2021 Budget 2022 Budget $541 $555 Village of Glenview, IL - 2022 Budget 176 Waukegan/Golf TIF Fund Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results and changes in the actuarial assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates increased 6.7%. Contractual Expenditures Audit services were competitively bid in 2017 and a five-year contract with a five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The total budget for audit services is $66,620, with $1,613 proposed for the Waukegan/Golf TIF Fund FY 2022 budget. Quantity Unit Cost Total FY 2021 Baker Tilly – Audit Services 0.5% $48,360 $242 FY 2021 Baker Tilly – Single Audit Services/Federal Grant 0.5% $5,070 $25 FY 2021 Baker Tilly – State of IL Comptroller’s Report 0.5% $1,200 $6 FY 2021 Waukegan/Golf TIF Compliance Report 100% $1,120 $1,120 FY 2021 Continuing Disclosure Bond Series 2013B 100% $220 $220 Total $1,613 The Village outsourced financial services to Lauterbach & Amen in 2009. The 2022 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The 2021 contract amount was amended in July due to Village staff taking on certain purchasing functions previously performed by Lauterbach & Amen staff resulting in the reduction of one full-time on-site staff member and changes in Lauterbach & Amen IMRF Payments 514210 2021 Budget 2022 Budget $834 $705 Health Insurance 514410 2021 Budget 2022 Budget $1,047 $1,059 Audit Services 521140 2021 Budget 2022 Budget $1,576 $1,613 Financial Services Fund Allocation Corporate Fund 87.50% Waukegan/Golf TIF Fund 0.50% Water Fund 6.00% Wholesale Water Fund 3.00% Commuter Parking Fund 1.00% Sanitary Sewer Fund 2.00% 100.00% Finance & Accounting Services 521205 2021 Budget 2022 Budget $5,972 $5,560 Village of Glenview, IL - 2022 Budget 177 Waukegan/Golf TIF Fund personnel. These changes reduced the monthly fee by approximately 10%. The financial charge for service is calculated annually by resource demand across funds. The majority of activity is in the Corporate Fund (83.5%). The remaining 16.5% represents work effort in the other funds. The 2022 budget projects a base contract increase of 3.5% from the revised 2021 contract amount, for a total contract value of $1,112,051 with the Waukegan/Golf TIF Fund allocation being $5,560 (0.5% of the total fee). The 2021 and 2022 budgets include an unassigned general professional services budget of $10,000 for unforeseen requirements. Per Capita Tuition Charges are required by the TIF Act to partially compensate the impacted school districts for additional students that are generated within the development; payments are to Elementary School District 34 and High School District 219. The 2021 budget was based on the net residential TIF revenue of $1,136,140, which was the estimated amount to be received in 2020. The 2022 budget is based on the net residential TIF revenue of $1,136,140, which is the estimated amount to be received in 2021. As shown below, per the TIF Act, School District 34 receives a maximum of 27% and School District 219 receives a maximum of 13% of the net residential TIF revenue. Other Charges To fund the needs of the Waukegan Road/Golf Road Tax Increment Finance District, in December 2013, the Village issued a new taxable bond of $4,385,000 (“Bond Series 2013B”), which included $4,003,390 for project costs, $342,443 for three years (2014-2016) of capitalized interest and $39,167 for costs of issuance. The interest expense for Bond Series 2013B for 2022 is $45,250. Per the debt repayment schedule, the principal payment for Bond Series 2013B is $660,000 for 2022. Other Professional Services 521290 2021 Budget 2022 Budget $10,000 $10,000 Per Capita Tuition Charge 526112 2021 Budget 2022 Budget $384,873 $454,456 District 2021 Amount 2022 Amount Elementary School District 34 $259,789 $306,758 High School District 219 $125,084 $147,698 TOTAL $384,873 $454,456 Bond Interest 540030 2021 Budget 2022 Budget $64,450 $45,250 Bond Principal 540040 2021 Budget 2022 Budget $640,000 $660,000 Village of Glenview, IL - 2022 Budget 178 Waukegan/Golf TIF Fund Wells Fargo is the paying agent for Bond Series 2013B. A paying agent accepts payments from the issuer of a bond and then distributes the payments to the bondholders. For 2022, the annual fee for Bond Series 2013B remains flat with 2021 at $750. Paying Agent Fees 540230 2021 Budget 2022 Budget $750 $750 Village of Glenview, IL - 2022 Budget 179 Police Special Fund Police Special Fund The Police Special Fund is used to account for funds received through the forfeiture of assets as directed by the State of Illinois court system. Direction on the use of these funds is controlled by state statutes. In general, resources are used based upon the type of crime that led to the court-ordered forfeiture of assets. The 2022 budget includes funds to purchase equipment, including ceramic plates for officers. Village of Glenview, IL - 2022 Budget 180 Foreign Fire Fund Foreign Fire Fund The Foreign Fire Fund was established in 2002 in accordance with state statute 65 ILCS 5/11-10-2. Per this statute, the revenues accounted for in this fund are restricted for use by direction of the Foreign Fire Insurance Tax Board. The revenues are derived from a 2% charge on the premiums received from companies that are not incorporated in the State of Illinois, but that are engaged in providing fire insurance within the Village. Expenditures approved by the Foreign Fire Insurance Tax Board must benefit everyone within the Fire Department. The funds will be utilized as required to assist the Fire Department in continuing to deliver its high standard of service. Village of Glenview, IL - 2022 Budget 181 Corporate Purpose Bonds Fund Corporate Purpose Bonds Fund Debt service funds are used to account for payment of principal and interest on debt and the associated fees paid from governmental fund resources. Long-term debt of enterprise and TIF funds are recorded and paid directly from the respective fund. Currently, there are two outstanding Corporate Purpose Bonds Fund debt issuances, General Obligation Refunding Bond Series 2012B and General Obligation Purpose Bond Series 2013A. GO Refunding Bond Series 2012B was originally issued in 2004 to fund the construction of the Municipal Center and GO Purpose Bond Series 2013A was issued in 2013 to finance the Municipal Center expansion, including the Village Hall relocation. The Corporate Fund transfers to the Corporate Purpose Bonds Fund for both the 2012B and 2013A debt. The 2012B debt amount is funded from property taxes and the 2013A debt amount is funded from Corporate Fund revenues. The Corporate Purpose Bonds Fund records the debt service payments. The total 2022 budgeted expenditures are $2,220,272. Village of Glenview, IL - 2022 Budget 182 Police Pension Fund Police Pension Fund The Village’s sworn police employees participate in the Police Pension Employee’s Retirement System (PPERS). PPERS functions for the benefit of these employees and is governed by a five-member pension board consisting of two members appointed by the Village’s President, one elected pension beneficiary and two elected police employees. The Village and PPERS participants are obligated to fund all PPERS costs based upon actuarial valuations. The State of Illinois is authorized to establish benefit levels and the Village is authorized to approve the actuarial assumptions used in the determination of contribution levels. Although it possesses many of the characteristics of a legally separate government, the PPERS is reported as if it were part of the Village for budgetary purposes because of the Village’s fiduciary responsibility to the Pension. Village of Glenview, IL - 2022 Budget 183 Firefighters’ Pension Fund Firefighters’ Pension Fund The Village’s sworn fire employees participate in the Firefighters’ Pension. The pension provides retirement benefits to firefighters and is governed by a five-member pension board consisting of the two Village President appointees, two elected fire employees, and one elected pension beneficiary. The Village and the participants are obligated to fund all pension costs based upon actuarial valuations. The State of Illinois is authorized to establish benefit levels and the Village is authorized to approve the actuarial assumptions used in the determination of contribution levels. Although it possesses many of the characteristics of a legally separate government, the Firefighters’ Pension Fund is reported as if it were part of the Village for budgetary purposes because of the Village’s fiduciary responsibility to the Pension. Firefighters' Pension Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Investment Income 14,216,922 6,800,000 6,542,946 6,800,000 - Other Revenues 926,080 908,262 761,332 803,205 (105,057) Contributions & Transfers 5,141,206 5,761,921 5,761,921 5,814,665 52,744 Total Revenues 20,284,208 13,470,183 13,066,199 13,417,870 (52,313) Expenditures Personnel 7,065,541 7,119,069 7,662,666 7,922,907 803,838 Contractual 264,535 257,122 302,285 332,514 75,392 Total Expenditures 7,330,076 7,376,191 7,964,951 8,255,421 879,230 - Surplus/(Deficit)12,954,132 6,093,992 5,101,248 5,162,449 (931,543) Village of Glenview, IL - 2022 Budget 184 Escrow Deposit Fund Escrow Deposit Fund The Escrow Deposit Fund is used to account for deposits held by the Village from contractors. The deposits are invested by the Village and the income derived is transferred to the Corporate Fund after deposits are either used or returned. Escrow Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Investment Income 14,949 10,000 200 120 (9,880) Other Revenues ‐ ‐ ‐ ‐ ‐ Total Revenues 14,949 10,000 200 120 (9,880) Expenditures Transfers Out ‐ ‐ ‐ ‐ ‐ Total Expenditures ‐ ‐ ‐ ‐ ‐‐ Surplus/(Deficit)14,949 10,000 200 120 (9,880) ‐ Ending Fund Balance/ Net Position 96,062 106,062 96,262 96,382 (9,680) Village of Glenview, IL - 2022 Budget 185 Special Service Area Bond Fund Special Service Area Bond Fund Special Service Area (SSA) bonds are not obligations of the Village because they are secured by the levy of taxes on the real property within the special service area. The Village is in no way liable for repayment, but is only acting as the agent for the property owners in levying and collecting the assessments and forwarding the collections to pay the debt. The Village prepares a budget to reflect the amounts of assessments that need to be collected and amount of principal, interest and service fees required to retire the debt for non-operating planning purposes only. Village of Glenview, IL - 2022 Budget 186 Glenview Water Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Licenses & Permits 85,269 87,700 87,700 87,700 - Charges For Services 15,592,158 15,269,004 15,722,059 15,241,000 (28,004) Intergovernmental - - 1,400,000 3,000,000 3,000,000 Investment Income 60,777 45,000 2,000 1,000 (44,000) Other Revenues 159,384 226,041 226,041 226,041 - Transfers In 374,564 655,684 655,684 656,826 1,142 Total Revenues 16,272,151 16,283,429 18,093,484 19,212,567 2,929,138 Expenditures Personnel 2,469,334 2,896,813 3,061,642 2,969,234 72,421 Contractual 5,250,706 5,687,788 5,603,454 5,423,014 (264,774) Commodities 748,891 857,258 774,442 782,206 (75,052) Other Charges 1,536,734 1,026,555 1,022,672 1,093,354 66,799 Capital Outlay - - - - - Interfund Charges 743,324 1,273,812 1,275,316 1,099,490 (174,322) Capital Projects 2,292,158 5,714,098 4,696,700 8,752,243 3,038,145 Total Expenditures 13,041,146 17,456,324 16,434,226 20,119,541 2,663,217 Surplus/(Deficit)3,231,005 (1,172,895) 1,659,259 (906,974) 265,921 - Ending Cash and Investments 8,611,133 7,438,239 10,270,392 9,363,418 1,925,179 Glenview Water Fund Summary Glenview Water FundVillage of Glenview, IL - 2022 Budget 187 Revenues 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Licenses & Permits 420330 - Water/Sewer Connection Charges 83,626 85,000 85,000 85,000 - 420335 - Water Meter 768 2,000 2,000 2,000 - 420340 - Water Permit 875 700 700 700 - Total Licenses & Permits 85,269 87,700 87,700 87,700 - Charges For Services 440105 - Water Charges 15,556,236 15,253,004 15,706,259 15,225,200 (27,804) 440115 - Water for Construction 34,862 15,000 15,000 15,000 - 440120 - Turn on Charge 80 1,000 800 800 (200) 440425 - Reimbursements ----- 480270 - Insurance Recoveries 979 ---- Total Charges For Services 15,591,179 15,269,004 15,722,059 15,241,000 (28,004) Intergovernmental Income 450135 - ARPA Grant Proceeds -- 1,400,000 3,000,000 3,000,000 Total Intergovernmental -- 1,400,000 3,000,000 3,000,000 Investment Income 460120 - Interest-Investment 60,777 45,000 2,000 1,000 (44,000) Total Investment Income 60,777 45,000 2,000 1,000 (44,000) Other Revenues - 470955 - Late Payment Fees 149,202 216,041 216,041 216,041 - 470999 - Miscellaneous Revenue 10,181 10,000 10,000 10,000 - Total Other Revenues 159,384 226,041 226,041 226,041 - Transfers In 490520 - Transfer From Wholesale Water Fund 251,950 617,000 617,000 629,340 12,340 490540 - Transfer From Sewer Fund 84,387 ---- 490755 - Transfer From SSA Fund 38,228 38,684 38,684 27,486 (11,198) Total Transfers In 374,564 655,684 655,684 656,826 1,142 Total Water Fund Revenues 16,272,151 16,283,429 18,093,484 19,212,567 2,929,138 Glenview Water Fund Revenue Line Item Budget Glenview Water FundVillage of Glenview, IL - 2022 Budget 188 Glenview Water Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 1,662,573 1,901,115 1,992,453 1,889,549 (11,566) 511120 - Part Time Salaries 7,081 13,633 7,907 6,190 (7,443) 511130 - Temporary/Seasonal Salaries 5,230 - 20,000 57,820 57,820 511210 - Overtime Salaries 150,820 163,897 195,968 211,485 47,588 511240 - Longevity Pay 23,598 29,794 29,771 29,652 (142) 511270 - Vacation Buy Back 2,706 2,775 2,750 2,750 (25) 512110 - Deferred Comp 1,562 1,009 1,555 2,568 1,559 512120 - Auto Allowance 1,813 1,350 1,807 3,696 2,346 514110 - FICA Payments 134,837 161,049 170,997 169,402 8,353 514210 - IMRF Payments 231,851 249,032 265,025 217,158 (31,874) 514212 - Pension Expense - IMRF/GASB 68 (84,394) - - - - 514213 - GASB 75 OPEB Expense 38,730 - - - - 514410 - Health Insurance 290,678 371,159 371,159 376,964 5,805 515700 - Certification Pay 2,250 2,000 2,250 2,000 - Total Personnel 2,469,334 2,896,813 3,061,642 2,969,234 72,421 Contractual 521140 - Audit Services 2,750 3,964 3,815 3,518 (446) 521150 - Bank Service Charges 69,462 60,741 128,762 67,160 6,419 521205 - Finance & Accounting Services 70,308 71,667 67,467 66,723 (4,944) 521215 - Information Technology Services 27,201 37,256 37,256 41,980 4,724 521290 - Other Professional Service 168,299 258,188 258,265 197,936 (60,252) 521295 - PW Outsourced Svcs & Contract Mgmt 260,277 305,106 295,106 292,150 (12,956) 521540 - Outside Litigation 841 1,290 1,720 2,150 860 522115 - Cell Phone Service & Equipment 6,145 6,364 6,364 8,016 1,653 522120 - Document Destruction - 100 100 100 - 522125 - Dues, Memberships, Subscriptions 3,959 3,228 3,228 3,228 - 522145 - Postage 15,047 19,660 19,660 21,871 2,211 522150 - Printing And Publishing 909 1,650 1,378 1,500 (150) 522155 - Rentals 1,522 2,650 3,350 4,050 1,400 522160 - Software Licensing 57,939 92,767 92,767 85,940 (6,827) 522170 - Telephone 5,499 7,067 7,067 7,248 181 522210 - Building Maintenance 28,107 30,780 30,780 24,080 (6,700) 522215 - Building Repairs 8,751 10,000 10,000 13,000 3,000 522225 - Electrical Repairs 444 500 500 500 - 522240 - Gas Detector Maintenance 290 1,600 1,600 1,413 (187) 522245 - Grounds Maintenance - 1,700 1,700 2,210 510 522260 - Mechanical Repairs 6,909 1,000 1,315 11,000 10,000 524025 - East Pump Station Operations 17,180 11,500 11,500 9,575 (1,925) 524040 - Pw Disposal Fees 61,964 119,524 119,524 119,524 - 524046 - Locates 123,221 103,367 103,367 109,945 6,578 524060 - Supply And Metering - 3,000 1,500 3,000 - 524070 - Water Distribution Costs 304,049 341,514 341,514 431,254 89,740 524075 - Water Purchases 4,000,792 4,185,605 4,047,849 3,886,943 (298,662) 524080 - Pump Station Operations 8,844 6,000 6,000 7,000 1,000 Total Contractual 5,250,706 5,687,788 5,603,454 5,423,014 (264,774) Commodities 531020 - Asphalt 122,950 142,536 142,536 142,536 - 531021 - Concrete 137,580 129,041 129,041 134,203 5,162 531025 - Audio Visual Supplies - - - 250 250 531030 - Batteries - 660 660 160 (500) 531070 - Computer/Printer/Copier Toner 2,267 1,588 1,588 1,600 12 Glenview Water Fund Expenditure Line Item Budget Glenview Water FundVillage of Glenview, IL - 2022 Budget 189 Glenview Water Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. 531080 - Electronic Eqpt & Supplies 5,110 8,647 8,647 5,376 (3,271) 531100 - Fuel - 1,000 1,000 1,000 - 531135 - Limestone 49,784 54,768 54,768 54,768 - 531136 - Topsoil 12,150 12,282 12,282 12,282 - 531145 - Natural Gas 10,405 11,000 10,500 14,175 3,175 531155 - Operational Supplies 152,260 216,750 152,750 160,458 (56,292) 531176 - Hydrants 20,759 40,000 27,000 24,512 (15,488) 531205 - Safety Equipment 5,535 6,670 6,670 5,454 (1,216) 531230 - Uniforms/Shoes 7,287 7,316 7,000 5,432 (1,884) 531235 - Electricity 222,784 225,000 220,000 220,000 (5,000) 535050 - Other Supplies Tools 20 - - - - Total Commodities 748,891 857,258 774,442 782,206 (75,052) Other Charges 540031 - Loan Interest 95,146 82,419 82,419 63,854 (18,565) 540110 - Depreciation 1,428,562 - - - - 540195 - Bad Debt Expense 1,994 - - - - 540225 - Loan Principal - 928,253 928,253 1,012,640 84,387 540300 - Training 2,199 15,883 12,000 16,860 977 540260 - Refund Property Tax 8,833 - - - - Total Other Charges 1,536,734 1,026,555 1,022,672 1,093,354 66,799 Interfund Charges 560010 - CERF Charges 148,046 148,046 148,046 154,271 6,225 560040 - FRRF Charges 271,434 683,136 683,136 398,679 (284,457) 560070 - General Liability Insurance 129,421 171,705 171,705 194,115 22,410 560090 - MERF Charges 79,093 132,796 132,796 123,088 (9,708) 560095 - MERF Accident Charges 7,604 - 1,504 - - 560100 - Risk Management Fixed Charges 107,726 138,129 138,129 229,337 91,208 Total Interfund Charges 743,324 1,273,812 1,275,316 1,099,490 (174,322) Capital Projects 572019 - 2019 Capital Projects 16,279 - - - - 572020 - 2020 Capital Projects 2,275,879 609,154 327,143 - (609,154) 572021 - 2021 Capital Projects - 5,104,944 4,369,557 43,100 (5,061,844) 572022 - 2022 Capital Projects - - - 8,709,143 8,709,143 Total Capital Projects 2,292,158 5,714,098 4,696,700 8,752,243 3,038,145 Glenview Water Fund Total 13,041,146 17,456,324 16,434,226 20,119,541 2,663,217 Glenview Water FundVillage of Glenview, IL - 2022 Budget 190 Glenview Water Fund Glenview Water Fund The Glenview Water Fund (“Water Fund”) is an enterprise fund which means the fund operates as a business and user charges are the main source of revenue, as opposed to taxes or other general revenues. This fund is used to account for the revenue and expense activities associated with the delivery of water to customers. The Village’s water source is Lake Michigan, and is treated and delivered through the Village of Wilmette. The Glenview Water Fund includes operational activities performed by the following departments: Public Works, Management Services, and Community Development. The Public Works Department performs general maintenance on the system such as water main break repairs, hydrant flushing, meter replacements, and water quality testing. The Management Services Department performs support activities to assist with service operations and the overall management and administration of the fund and its associated operations. These activities include responding to water and sewer customer inquiries, water and sewer billing, accounts payable, payroll, financial support, information technology support, geographic information system (GIS) mapping, and general management and administration. The Community Development Department supports long-term infrastructure improvements including planning, design, project management and construction of the water main projects for capital improvements. These projects could include a new water main or replacement of the deteriorated infrastructure. The Village’s water customer base includes approximately 16,320 customers, 1,630 of whom are in unincorporated Glenview. The Village separates its customers into five customer classes: residential, commercial, government, industrial and municipal. Approximately 95% of total customers are residential, 4% commercial, and 1% industrial, government and municipal customers. Glenview customers are billed quarterly. Revenues Licenses & Permits Accounts for charges assessed to a homeowner or a business that wishes to connect to the Village water system. A connection charge is assessed per the Village’s Municipal Code and then a permit is issued for construction. Applicants are charged as provided in section 30-1 of the Municipal code, in addition to paying all fees for materials and labor related to such connections at the time the application is made. Total revenues from connection charges vary depending on the number of homeowners or businesses that are connecting to the Village’s water system in a given year. Based on an analysis of prior year and year- to-date receipts, the Village is budgeting $85,000 in Water Connection Charges, which is level with the 2021 Projection. 2019 2020 2021 Estimate 2022 Budget Water Connection Charges $89,920 $83,826 $85,000 $85,000 Percentage Change -(7.00%)1.64% - Water Connection Charges 420330 2021 Budget 2022 Budget $85,000 $85,000 Village of Glenview, IL - 2022 Budget 191 Glenview Water Fund Accounts for water meters used for construction by residents, but not returned to the Village. There is a $96 fee for each water meter that is not returned. The years 2017 through 2019 had more than twenty water meters that were used by residents and not returned. While in 2020 only 8 meters were not returned, 2021 has seen the count increase back to the levels of previous years. Based on these historical numbers, the Village estimates that approximately twenty water meters used by residents for construction will not be returned, resulting in a 2022 budget of $2,000. Accounts for fire hydrant meter permits to provide convenient access to water from fire hydrants to qualified applicants. Applicants are charged a $35.00 hydrant permit fee. From 2016 to 2018, the Village received approximately twenty hydrant permit application fees, resulting in around $700 annually. In 2019, the Village received thirty-four application fees. The Village’s 2022 budget of $700 is based on historical activity dating back to 2016. The Village is budgeting to receive twenty applications for hydrant meter permits in 2022, resulting in a budget of $700. Charges for Services Accounts for charges for the delivery of water including residential, commercial, government, industrial and municipal customers that are connected to the Village’s water supply. The Village’s water customer base includes approximately 16,320 customers, 1,630 of whom are in unincorporated Glenview. Approximately 95% of customers are residential, 4% commercial, and 1% industrial, government and municipal customers. All Glenview customers are billed quarterly. The Village of Glenview purchases potable Lake Michigan water pumped from the Village of Wilmette for $1.87/1,000 gallons. Between September 2015 and summer 2016, the Village replaced all of the water meters with new automated meters. The new meters allow the Village to implement an automated meter reading process that provides better customer service, greater data accuracy and reduced operational costs. The new meters automatically transmit readings wirelessly. This way, the Village can be more efficient and reduce water system costs by preventing manual device recording errors and eliminating time-consuming manual meter reading altogether. The percentage of gallons purchased from the Village of Wilmette that have been billed to customers by the Village is detailed as follows: Water Meter 420335 2021 Budget 2022 Budget $2,000 $2,000 Water Permit 420340 2021 Budget 2022 Budget $700 $700 Water Charges 440105 2021 Budget 2022 Budget $15,253,004 $15,225,200 Village of Glenview, IL - 2022 Budget 192 Glenview Water Fund During 2017, the Village completed a water and sanitary sewer rate study which resulted in a recommendation to maintain the current water and sanitary sewer rate structures of a fixed component plus a consumption component. The study further recommended that the Water Fund fixed component recover more than the current 6.7% of total water fund costs by increasing this portion of the rate structure to a recovery percentage of 15% by 2022. The new rates were adopted and were increased starting in 2018. The fixed and consumption rates for 2020, 2021, and 2022 are detailed in the table below: Village Water Rates Meter Size 2020 2021 2022 5/8” & 3/4S” – Fixed Rate $14.30 $22.51 $24.76 3/4" – Fixed Rate $19.90 $22.51 $24.76 1” – Fixed Rate $29.17 $22.51 $24.76 1 ½” – Fixed Rate $69.80 $84.17 $92.59 2” – Fixed Rate $136.34 $175.70 $193.27 3” – Fixed Rate $331.50 $455.98 $501.58 4” – Fixed Rate $595.19 $857.49 $943.24 6” – Fixed Rate $898.50 $1,178.61 $1,296.47 8” – Fixed Rate $1,174.82 $1,440.78 $1,584.86 Consumption Rate (per 1,000 gal) $7.01 $7.08 $7.08 % Change in Consumption Rates 2.00% 1.00% 0.00% % of Revenues - Fixed Charge 11.97% 13.23% 15.01% Water Charges are budgeted to be $15,225,200 in 2022, which is $481,059 less than the 2021 estimated revenues. The budgeted amount takes an average of the previous four years’ water usage. Accounts for charges assessed to customers for water equipment used for construction. These charges fluctuate depending the amount and type of construction conducted in the Village each year. Since 2014, the Village has received between $4,000 and $56,000 in annual receipts due to large, one-time payments for water equipment that are made on an inconsistent basis. In light of this, the Village is budgeting $15,000 in receipts for 2022. 2017 2018 2019 2020 2021 2022 Est. January 158,920,501 172,871,770 145,607,950 139,713,680 128,781,660 138,034,430 February 133,388,211 142,513,860 136,460,630 124,141,820 172,960,040 144,520,830 March 142,961,974 140,970,683 128,495,920 143,109,600 138,699,390 136,768,303 April 131,080,292 150,853,134 145,726,100 133,947,350 148,729,320 142,800,923 May 180,596,040 175,863,776 151,556,020 128,356,050 211,784,230 163,898,767 June 244,704,876 180,266,995 145,395,490 219,526,030 241,897,960 202,273,160 July 227,567,312 267,787,124 266,700,890 269,796,120 227,147,400 254,548,137 August 237,080,444 243,400,183 236,597,630 286,786,190 264,948,330 262,777,383 September 243,527,334 175,835,796 189,006,140 210,854,460 191,898,800 197,253,133 October 190,508,920 166,005,130 146,545,160 154,907,060 155,819,120 152,423,779 November 141,425,112 134,604,090 145,973,690 136,326,730 138,968,170 140,422,863 December 137,953,188 141,448,290 128,110,700 154,208,420 141,255,800 141,191,641 2,169,714,206 2,092,420,830 1,966,176,320 2,101,673,510 2,162,890,220 2,076,913,350 Percentage Billed 85.83% 90.96% 90.80% 88.50% 88.48% N/A GALLONS PURCHASED Water for Construction 440115 2021 Budget 2022 Budget $15,000 $15,000 Village of Glenview, IL - 2022 Budget 193 Glenview Water Fund 2019 2020 2021 Estimate 2022Budget Water for Construction $42,711 $34,862 $15,000 $15,000 Percentage Change - (18.38%) (56.97%) - Accounts for charges assessed to customers to turn-on and turn-off the water supply. A $40 service fee is applied to a resident’s account per trip for any visit resulting from the nonpayment of the water or sewer charges. The reinstatement fee varies depending on when the payment is made and when the water is to be turned on. Payment Made Water Turned On Reinstatement Fee 8 a.m. to 3 p.m. Monday-Friday Same Business Day $80 ($40 turn-off and $40 turn-on) 3 p.m. to 5 p.m. Monday-Friday Same Business Day $290 ($40 turn-off and $250 turn-on) 3 p.m. to 5 p.m. Monday-Friday Next Business Day $80 ($40 turn-off and $40 turn-on) 5 p.m. to 8 a.m. Monday-Friday or Weekends/Holidays Same or Next Business Day $290 ($40 turn-off and $250 turn-on) Accounts for revenue received from the American Rescue Plan Act (ARPA) to provide economic stimulus for COVID-19 relief. Investment Income Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Benchmark interest rates have been drastically cut in order to help stimulate the economy in response to COVID-19. As a result, the 2022 budget of $1,000 is significantly lower than the 2021 budget. Other Revenues Accounts for late fees assessed to water bills that are not paid by the due date. Based on historical fees, the Village is budgeting $216,041 in 2022. 2019 2020 2021 Estimate 2022 Budget Late Payment Fees $216,041 $149,202 $216,041 $216,041 Percentage Change -(30.84%) 44.80% - Turn on Charge 440120 2021 Budget 2022 Budget $1,000 $800 ARPA Grant Proceeds 450135 2021 Budget 2022 Budget $0 $3,000,000 Interest – Investment 460120 2021 Budget 2022 Budget $45,000 $1,000 Late Payment Fees 470955 2021 Budget 2022 Budget $216,041 $216,041 Village of Glenview, IL - 2022 Budget 194 Glenview Water Fund Accounts for revenue derived from various sources such as a portion of the water meter equipment and usage charges (the charges are split between the Water for Construction and Miscellaneous Revenue accounts), a $25 service charges applied to a customer’s account for each check that is returned or ACH payment that is not honored by the bank and a $25 service fee applied to a customer’s account each time a water service shut-off notice is issued to the service address. Transfers In Accounts for a transfer from the Wholesale Water Fund for the pro rata share of the operating and maintenance Water Fund costs that are incurred in the service of delivering water to wholesale water customers. The 2022 budget is up from 2021 due to the planned 2% annual increase. Accounts for transfers from the Special Service Area Bond Fund for capital projects. Expenditures Personnel Accounts for the portion of the salary expense for the full-time positions listed below allocated to the Water Fund. The 2022 budget includes a 3.5% merit pay increase for non-union employees and a 2.75% increase for union positions. The 2022 budget decreased by two positions (Assistant to the Village Manager and a Sanitarian) and increased by five positions (Village Manager, Deputy Village Manager, Civil Engineer II and one MEO). Salary Allocation by Fund Position Corp Waukegan /Golf TIF Water Wholesale Water Sanitary Sewer Other Funds Village Manager 90% -3%5% 1% Commuter – 1% Deputy Village Manager 75% -10%10% 5% - Assist. to the Village Mgr. 40% -30%5% 5% Ins. & Risk – 15% FRRF – 5% Special Projects Mgr. 80% -10%10% - - Dir. of Management Services 63% - 3% - 1% Commuter – 3% Miscellaneous Revenue 470999 2021 Budget 2022 Budget $10,000 $10,000 Transfer from Wholesale Water Fund 490520 2021 Budget 2022 Budget $617,000 $629,340 Transfer from SSA Fund 490755 2021 Budget 2022 Budget $38,684 $27,486 Regular Salaries 511110 2021 Budget 2022 Budget $1,901,115 $1,889,549 Village of Glenview, IL - 2022 Budget 195 Glenview Water Fund Salary Allocation by Fund Position Corp Waukegan /Golf TIF Water Wholesale Water Sanitary Sewer Other Funds Village Manager 90% -3%5% 1% Commuter – 1% Deputy Village Manager 75% -10%10% 5% - Ins. & Risk –30% Deputy Dir. of Management Services 88% WGT - 5% 3% -1% Commuter – 3% Utility Billing Representative - - 90% -10%- (3)Customer Serv. Rep. II 80% -15%-5%- Resolution Center Supervisor 80% -15%-5%- Deputy Dir. of Public Works 24% -58%4% 9% FRRF – 5% Management Analyst II 40% -30%5% 5% Ins. & Risk – 15% FRRF – 5% (2)Management Analyst I 40% -30%5% 5% Ins. & Risk – 15% FRRF – 5% Executive Assistant 29% -58%4% 9% - Public Works Superintendent 29% -58%4% 9% - (5)PW Supervisor 29% -58%4% 9% - (2)Field Inspector 29% -58%4% 9% - (19) MEO 29% -58%4% 9% - Dir. of Community Development 78% -15%-7%- Engineering Division Manager 60% -25%-15%- Engineering Project Manager 60% -25%-15%- Civil Engineer II 60% -25%-15%- Sanitarian 95% - 5% - - - Accounts for a portion of the salary expense for two part-time Customer Service Representatives. The 2022 budget includes a 3.5% merit increase. This is offset by an Administrative Intern position that was in the 2021 budget but eliminated for 2022. Accounts for a portion of the cost of four (4) winter seasonal employees and two (2) summer seasonal interns to assist with Public Works core service delivery. Staff is budgeting the four winter seasonal employees at $20,000 each for the months of December through March at 40 hours per week; and budgeting for the two summer interns at approximately $9,000 each for a 14-week program. These positions are allocated as such: 30% to the Corporate Fund, 59% to the Water Fund, 2% to the Wholesale Water Fund, and 9% to the Sanitary Sewer Fund. Part-Time Salaries 511120 2021 Budget 2022 Budget $13,633 $6,190 Temporary/Seasonal Salaries 511130 2021 Budget 2022 Budget $0 $57,820 Village of Glenview, IL - 2022 Budget 196 Glenview Water Fund Accounts for a portion of the overtime salary expense for non-exempt personnel allocated to the Water Fund. The 2022 budget is based on the Village’s hybrid model that leverages the value of in-house PW staff and outside contractors through outsourcing to perform typical PW functions such as locate services, hydrant flushing, valve exercising, etc. This is based on a three-year average and staff reallocations made in FY 2022. Longevity is paid to union employees per the union contract with 7 or more years of service hired prior to 1/1/15 (16 employees) and non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (11 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 5% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Accounts for the vacation time compensation paid to employees for a certain number of accrued and unused vacation hours in accordance with the Employee Handbook and union contracts. The 2022 budget is based on review of program participation in prior years. Accounts for a portion of deferred compensation paid to the Village Manager, Deputy Village Manager, Director of Management Services and the Director of Community Development at 3% of base salary per the Employee Handbook. The 2022 budget is up from the 2021 budget due to the addition of the Village Manager and Deputy Village Manager positions to the Water Fund. Accounts for a portion of the auto allowance as the regular salary allocation paid to the Village Manager, Deputy Village Manager, Director of Management Services and the Director of Community Development per the employee handbook. The 2022 budget is up from the 2021 budget due to the addition of the Village Manager and Deputy Village Manager positions to the Water Fund. Overtime Salaries 511210 2021 Budget 2022 Budget $163,897 $211,485 Longevity Pay 511240 2021 Budget 2022 Budget $29,794 $29,652 Vacation Buy Back 511270 2021 Budget 2022 Budget $2,775 $2,750 Deferred Compensation 512110 2021 Budget 2022 Budget $1,009 $2,568 Auto Allowance 512120 2021 Budget 2022 Budget $1,350 $3,696 Village of Glenview, IL - 2022 Budget 197 Glenview Water Fund Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation and auto allowance). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates increased 6.7%. Accounts for the certification pay for employees maintaining a water license. Contractual Audit services were competitively bid in 2017 and a five-year contract with an optional five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The total budget for audit services is $60,620, with $3,518 proposed for the Water Fund FY 2022 budget. Audit and Related Reporting Water Fund Allocation Total Cost Water Fund Cost Audit Services (Baker Tilly) 6% $48,360 $2,902 GATA Grant Audit Services (Baker Tilly) 6% $1,750 $105 Single Audit Services/Federal Grant (Baker Tilly) 6% $5,070 $304 FICA Payments 514110 2021 Budget 2022 Budget $161,049 $169,402 IMRF Payments 514210 2021 Budget 2022 Budget $249,032 $217,158 Health Insurance 514410 2021 Budget 2022 Budget $371,159 $376,964 Certification Pay 515700 2021 Budget 2022 Budget $2,000 $2,000 Audit Services 521140 2021 Budget 2022 Budget $3,964 $3,518 Village of Glenview, IL - 2022 Budget 198 Glenview Water Fund State of IL Comptroller’s Report (Baker Tilly) 6% $1,200 $72 Other Post-Employment Benefits Update (Actuary) 15% $900 $135 Continuing Debt Disclosure Annual Report (Piper Sandler) 0% $1,100 - TIF Reports (The Glen and Waukegan/Golf) 0% $2,240 - TOTAL $60,620 $3,518 The Village provides various methods to give citizens a range of payment options for commuter parking permits, building permits, Police issued local ordinance violations, ambulance billing and other miscellaneous payments, some of which can be processed online. An annual transaction receipt analysis of accounts charged to each fund began in 2017 to determine the subsequent years fund allocation. Fund allocations (see table) are based on an analysis of receipt activity. For FY 2022, credit card fee increases are anticipated to range from 0-7%. Bank Service Charges Water Fund Allocation Total Cost Water Fund Cost Ambulance credit card fees 0% $1,000 - American Express 65% $12,500 $8,125 Credit cards 65% $85,575 $55,624 Vanco check processing 83% $2,700 $2,241 PayPal 65% $1,800 $1,170 TOTAL $94,200 $67,160 The Village outsourced financial services to Lauterbach & Amen in 2009. The 2022 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The 2021 contract amount was amended in July due to Village staff taking on certain purchasing functions previously performed by Lauterbach & Amen staff resulting in the reduction of one full-time on-site staff member and changes in Lauterbach & Amen personnel. These changes reduced the monthly fee by approximately 10%. The financial charge for service is calculated annually by resource demand across funds. The majority of activity is in the Corporate Fund (87.5%). The remaining 12.5% represents work effort in the other funds. The 2022 budget projects a base contract increase of 3.5% from the revised 2021 contract amount, for a total contract value of $1,112,051 with the Water Fund allocation being $66,723 (6% of the total fee). Bank Service Charges 521150 2021 Budget 2022 Budget $60,741 $67,160 Bank Service Charges Fund Allocations Credit Cards Checks Ambulance Fees Corporate Fund 17% - 100% Water Fund 65% 83% - Sanitary Sewer Fund 13% 17% - Commuter Parking 5% - - Finance & Accounting Services 521205 2021 Budget 2022 Budget $71,667 $66,723 Information Technology Services 521215 2021 Budget 2022 Budget $37,256 $41,980 Village of Glenview, IL - 2022 Budget 199 Glenview Water Fund Information technology (IT) functions are supported through contracted services. The primary IT contract is a managed service provider with on-site technical resources during business hours and after hour’s emergency support. The program staffing level is annually reviewed and allocated across funds based on general technology resource demands (see table). The proposed 2022 Budget includes the one-time projects originally planned for 2021 and new projects for 2022 such as transitioning to several cloud services. Information Technology Water Fund Allocation Total Cost Water Fund Cost The IT contract was outsourced in three solicitations in 2007, 2013 and 2019. The FY 2022 budget proposes $686,898 for information technology support. Additionally, there are special projects for one- time hardware upgrades such as Storage Upgrades, Antivirus upgrades, and responses to security events totaling $24,013. The budget anticipates a first phase of transition to a cloud service provider with a total data center service fee of $25,000, applying the IT funds allocations. One-Time: Also proposed in FY 2022 is a one-time item to redesign the Village website (which was last updated in 2014) in the total amount of $82,766, applying the IT fund allocations. Expenses related to transitioning the Village’s ERP software (MUNIS) to the cloud environment are in this budget line totaling $20,919. 5% $839,596 $41,980 Accounts for the service fees for outside firms and agencies that support the work of the Water Fund. This includes services managed by the Management Services Department as well as Public Works. The main variation between the FY 2021 and FY 2022 for the technology portion of the budget due to the completion of the one-time projects and allocation of costs between the Water and Wholesale Funds. Description Allocation Cost Amount Municipal GIS Partners, Inc. 5% $214,252 $10,712 GIS Consortium Shared Initiatives 5% 6,534 $326 Photogrammetric Mapping – 10 quarter sections 5% $18,700 $935 Utility Field Data Collection 5% $3,000 $150 Document Scanning Contract 5% $20,005 $1,000 Adobe Docusign 5% $2,472 $124 Wiring Contract - Electrical wiring for IT 5% $927 $47 Microwave Link Maintenance 5% $4,913 $246 Third Party IT Consultant 5% $3,000 $150 Utility Billing Mail and Bill Print Services 83% $18,850 $15,645 Leak alert mailers thru WaterSmart 83% $3,000 $2,490 Water Bill Meter Tickets/Forms/Hang Cards 83% $500 $415 SCADA Preventative maintenance, as-needed repairs and consulting (3-year average and contractual) 70% $45,240 $31,668 Water Model and Analysis (contractual agreement) 90% $20,000 $18,000 Preventative maintenance and as-needed repairs for pump stations 60% $65,000 $39,000 Other Professional Services 521290 2021 Budget 2022 Budget $258,188 $197,936 Village of Glenview, IL - 2022 Budget 200 Glenview Water Fund Description Allocation Cost Amount Cross connection services (contractual agreement) 77% $58,200 $44,581 Large meter testing (contractual agreement) 77% $16,250 $12,447 Lead Service Line Survey 100% $20,000 $20,000 TOTAL $197,936 Accounts for the outsourced professional services under the Baxter Woodman contract to perform the services below. The first table shows how services are allocated across funds. The second table shows the detail of what is allocated to the Water Fund. The 2022 budget is less than the 2021 budget due to the refinement in the hours required for water operation services. Public Works Outsourced Management Fund Allocation Table Corporate Water Sanitary Wholesale Water Commuter 2022 Budget Contract Management (30%) $19,890 (59%) $39,117 (9%) $5,967 (2%) $1,326 -$66,300 Sod Restoration (10%) $3,948 (80%) $31,588 (5%) $1,974 - (5%) $1,974 $39,485 General Landscaping (88%) $205,003 (9%) $20,966 - - (3%) $6,989 $232,958 Landscaping & Weed Control (100%) $12,840 - - - - $12,840 Landscaping Special Projects (100%) $43,797 - - - - $43,797 Public Works Director (30%) $61,006 (59%) $119,978 (9%) $18,302 (2%) $4,067 -$203,353 Water Operation Services - (80%) $40,000 - (20%) $10,000 -$50,000 Total Cost $346,484 $251,650 $26,243 $15,393 $8,963 $648,733 Community Development Engineering Services Table Corporate Water Sanitary Wholesale Water Commuter 2022 Budget Project Management & Grant Coordinator (60%) $97,000 (25%) $40,500 (15%) $24,300 - - $161,800 Total Cost $97,000 $40,500 $24,300 - - $161,800 Outsourced Management Water Fund Detail Public Works Outsourced Services, Contract Management & Engineering Services 521295 2021 Budget 2022 Budget $305,106 $292,150 Description Unit Measure Qty Unit Cost Total Cost Water Fund Cost Contract management for routine monthly maintenance Monthly 12 $5,525 $66,300 $39,117 Sod restoration services Hourly 200 $198 $39,485 $31,589 General landscape monthly maintenance (mowing, watering, etc.) Monthly 12 $19,413 $232,958 $20,966 Village of Glenview, IL - 2022 Budget 201 Glenview Water Fund Accounts for costs related to the preparation and consultation for collective bargaining, as well as day to day questions related to recently implemented legislation, interpretation and application of Village policy. The 2022 budget of $5,000 is allocated as such: Corporate Fund (45% or $2,250), Water Fund (43% or $2,150), and the Sanitary Sewer Fund (12% or $600). The FY 2022 budget of $160,270 for cell phones and equipment is based on the fiscal year 2021 projection and requests for additional devices and services for 2022. The budgeted 2022 water fund allocation equals 5% of the total charges. Cell Phone Service 2021 Budget 2022 Budget Cellular service for phones and field computers (Verizon) $5,800 $7,502 Cellular emergency phones and Board Epacket service (AT&T) $500 $450 Payphone service at depot stations (Pacific Telemanagement) $64 $64 TOTAL $6,364 $8,016 The FY 2022 total budget of $2,000 supports the biannual destruction of paper documents after they have been scanned and filed electronically following the approval of the Illinois Department of Archives. The Water Fund portion is 5%, or $100 of the total budget. Accounts for the participation in various organizations. The budget is based on annually confirming dues with each organization. These memberships provide services such as training, professional development, and useful information related to the profession. Landscaping and weed control for the floodway buyout properties Hourly 92 $139 $12,840 $0 Landscaping T*M (special projects) Hourly 144 $186 $43,797 $0 Public Works Director Hourly 2,080 $98 $203,353 $119,978 Water Operator Hourly 481 $104 $50,000 $40,000 Project Management & Grant Coordinator Hourly 1,360 $119 $161,800 $40,500 TOTAL $810,533 $292,150 Outside Litigation 521540 2021 Budget 2022 Budget $1,290 $2,150 Cell Phone Service & Equipment 522115 2021 Budget 2022 Budget $6,364 $8,016 Document Destruction 522120 2021 Budget 2022 Budget $100 $100 Dues, Memberships, Subscriptions 522125 2021 Budget 2022 Budget $3,228 $3,228 Description Amount American Water Works Association (AWWA) Department Membership $3,168 Water Operator Certification $60 TOTAL $3,228 Village of Glenview, IL - 2022 Budget 202 Glenview Water Fund Accounts for $18,260 (83%) of the total postage cost of $22,000 for water/sewer utility bills mailed to Village customers by the third-party vendor Third Millennium. There are also costs budgeted in this account for postage related to water/sewer utility bill mailings processed through the Village’s postage machine. Additional costs identified to be: $581 of the Village’s postage machine lease, $125 of the postage machine supplies and $2,905 of the postage cost from Corporate Fund. Accounts for the cost of printing and publishing lead hangers, door tag notifications, meter tickets, and maps. Staff estimates 2022 expenditures will be $1,500, based on a four-year average. Accounts for the Metra easement lease for the right-of-way along Depot Street in the Central Business District. The 2022 budget is based on agreements with Metra and three-year average for barricade rentals for Village events. This account includes ongoing software maintenance charges as well as any proposed projects that require software. Initial purchases of software licensing are competitively bid and awarded, and ongoing maintenance costs are budgeted annually. The difference between the 2021 and 2022 budgets is the transition of the Village’s ERP to the cloud and proposed initiatives for remote work and training software. The charges are allocated across funds based on general technology resource demands, updated annually, and summarized below by function. Software that supports a specific function is charged directly to the appropriate account. For example, utility billing software is charged toward the Water and Sanitary Sewer Funds and the New World software is offset through Joint Dispatch revenue. Description Water Fund Allocation Total Cost Water Fund Cost General Village-wide Software 5% $924,312 $46,216 Geographic System Information (GIS) Software - GISSW 5% $4,300 $215 Office Software - OFFSW 5% $364,180 $18,209 Network Software - NETSW 5% $34,414 $1,721 Tyler Munis Software - MUNSW 5% $287,022 $14,351 Public Works Software - PWSW 5% $20,489 $1,024 Timekeeping Software - TIME 5% $31,056 $1,553 GovIT Consortium Software - GOVIT 5% $50,589 $2,529 Glenview Public Television - GVTV 5% $2,431 $122 TOTAL $85,940 Postage 522145 2021 Budget 2022 Budget $19,660 $21,871 Printing and Publishing 522150 2021 Budget 2022 Budget $1,650 $1,500 Rentals 522155 2021 Budget 2022 Budget $2,650 $4,050 Software Licensing 522160 2021 Budget 2022 Budget $92,767 $85,940 Village of Glenview, IL - 2022 Budget 203 Glenview Water Fund The FY 2022 budget for general telephone service, 911 lines, and fiber connection charges for the Village. The budget was projected based on the average FY 2021 expenditures. The charges are allocated across funds based on general technology resource demands. The FY 2022 total proposed budget for general voice and data services is $311,901 of which of which $166,933 is offset by dispatch revenue. The Water Fund supports 5% of the remaining of $144,968, or $7,248 of Telephone expenses. Description Water Fund Allocation Total Cost Water Fund Cost General Village-wide Telephone and Internet services 5% $144,968 $7,248 TOTAL $144,968 $7,248 Accounts for maintenance costs of Village-owned facilities including but not limited to the following: Description Contractor Contract Term Unit Measure 2021 Budget 2022 Budget Backflow Testing DeFranco Plumbing 2021- 2022 Annual $980 $980 Custodial Services (5% of contract) Advanced Cleaning 2020- 2022 Monthly $12,500 $11,500 Fire Protection U.S. Fire and Safety Quoted Annually Annual $1,700 $1,700 Generator Preventative Maintenance (30% of contract) Bid in 2021 TBD Monthly $15,000 $9,300 Pump Inspection N/A N/A Annual $600 $600 TOTAL $30,780 $24,080 Accounts for repairs at pump station facilities. Based on a three-year average and estimated future work, staff estimates 2022 expenditures will be $13,000. Accounts for testing and calibration of utility locate devices and 2% of the cost of electrical repairs of facilities. Based on a three-year average, staff estimates 2022 expenditures will be $500. Telephone 522170 2021 Budget 2022 Budget $7,067 $7,248 Building Maintenance 522210 2021 Budget 2022 Budget $30,780 $24,080 Building Repairs 522215 2021 Budget 2022 Budget $10,000 $13,000 Electrical Repairs 522225 2021 Budget 2022 Budget $500 $500 Village of Glenview, IL - 2022 Budget 204 Glenview Water Fund Accounts for payments for gas meter maintenance at the Village’s East and West pumps. Based on a three- year average and allocations between the Water and Wholesale Funds. Accounts for fence repairs as a result of water system maintenance. Based on a three-year average and a 5% allocation, staff estimates 2022 expenditures will be $2,210. Accounts for as needed repairs and to HVAC equipment, generators, and boilers. Staff estimates 2022 expenditures will be $11,000. The year over year increase is due to an increase in as-needed repairs to HVAC equipment and generators. Staff proposes an allocation of 30% of repair charges to the Water Fund. Accounts for the following services related to the East Pump Station. The 2022 budget is based on the three- year average, contractual rates and allocations between the Water and Wholesale Funds. Service 2021 Budget 2022 Budget Cathodic protection services $5,000 $3,830 Water quality lab testing $5,000 $4,596 Vibration pump testing $1,500 $1,149 TOTAL $11,500 $9,575 Accounts for the hauling of spoil from street sweeping and spoil from street excavations. Based on a three- year average of work, the hauling of spoil is allocated 20% to the Corporate Fund, 70% to the Water Fund and 10% to the Sanitary Sewer Fund. Gas Detector Maintenance & Repairs 522240 2021 Budget 2022 Budget $1,600 $1,413 Grounds Maintenance 522245 2021 Budget 2022 Budget $1,700 $2,210 Mechanical Repairs 522260 2021 Budget 2022 Budget $1,000 $11,000 East Pump Station Operations 524025 2021 Budget 2022 Budget $11,500 $9,575 PW Disposal Fees 524040 2021 Budget 2022 Budget $119,524 $119,524 Description Unit measure Qty Unit price Total cost Corporate Fund Cost Water Fund Cost Sanitary Sewer Fund Cost Hauling of spoil Tons 600 tons $275 $165,240 $33,048 $115,668 $16,524 Hauling of spoil- asphalt Tons 27 tons $204 $5,509 $1,102 $3,856 $551 TOTAL $170,749 $34,150 $119,524 $17,075 Village of Glenview, IL - 2022 Budget 205 Glenview Water Fund Locate Subscription Accounts for the cost associated with locating underground utilities prior to digging or excavating. The 2022 budget is based on an annual subscription with JULIE locates. Locate Services Accounts for utility locating services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside contractors through outsourcing to perform typical public works functions. This is the first year that these services are being performed by a contractor. The estimated annual cost is $109,945 for the Water Fund. Accounts for repair service and maintenance of large meters. Based on a three-year average, staff estimates the 2022 expenditures will be $3,000. Accounts for service costs related to distributing water including new outsourcing initiatives of hydrant flushing, valve exercising, hydrant painting, and leak detection as shown below. Costs are based on contractual amounts and allocations between the Water and Wholesale Funds. Service 2021 Budget 2022 Budget Hydrant painting $28,028 $55,277 Leak detection contract (full system leak detection and survey services) $41,200 $22,424 As needed leak detection services outside of contract $5,000 $3,830 24/7 Leak Detection Monitoring (New Program) $0 $135,000 Contractor assistance to repair emergency water main breaks $142,800 $137,880 Hydrant flushing $47,579 $36,446 Valve exercising $76,907 $40,397 TOTAL $341,514 $431,254 Locates 524046 2021 Budget 2022 Budget $103,367 $109,945 Locates Subscription Fund Allocation table Corporate (20%) $2,778 Water (50%) $6,945 Sanitary (20%) $2,778 Wholesale (10%) $1,389 2022 Budget $13,890 Locates Services Fund Allocation table Corporate (20%) $41,200 Water (50%) $103,000 Sanitary (20%) $41,200 Wholesale (10%) $20,600 2022 Budget $206,000 Supply & Metering 524060 2021 Budget 2022 Budget $3,000 $3,000 Water Distribution Costs 524070 2021 Budget 2022 Budget $341,514 $431,254 Village of Glenview, IL - 2022 Budget 206 Glenview Water Fund Accounts for an estimate of 2,076,913 units (1,000 gallons) of water which is a four-year average of water gallons purchased at $1.87 to be purchased from the Village of Wilmette for Glenview’s customers. Accounts for the annual maintenance of the Village’s pump stations including vibration pump testing ($1,000) and water quality testing required by the Illinois Environmental Protection Agency ($6,000). Commodities Asphalt material Accounts for the cost of hot patch and cold patch asphalt used to fill potholes in roadways. Hot patch is a more permanent fix to potholes and requires excavating to address the underlying problem that caused the pothole. Cold patch is used to temporarily fill potholes as a “quick fix.” Below is the amount of hot patch and cold patch that has been used since 2017. Staff anticipates the 2022 asphalt budget to remain flat in accordance with the previous year’s budget numbers. Asphalt repair services Accounts for asphalt repair services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside contractors through outsourcing to perform typical public works functions. This is the second year that these services are being performed by a contractor. The estimated annual cost is $120,000 for the Water Fund. Water Purchases 524075 2021 Budget 2022 Budget $4,185,605 $3,886,943 Pump Station Operations 524080 2021 Budget 2022 Budget $6,000 $7,000 Asphalt 531020 2021 Budget 2022 Budget $142,536 $142,536 Asphalt Fund Allocation Table Corporate Water Sanitary 2020 Budget Hot patch- binder $846 $1,692 $282 $2,820 Hot patch - surface $1,350 $2,700 $450 $4,500 Cold patch $12,096 $18,144 - $30,240 Total cost $14,292 $22,536 $732 $37,560 Hot Patch – Binder (60% Water) Tons Unit Cost Total 2017 361 $43 $15,552 2018 390 $50 $19,500 2019 250 $47 $11,750 2020 120 $47 $5,640 2021 60 $47 $2,820 2022 59 $48 $2,820 Hot Patch – Surface (60% Water) Tons Unit Cost Total 2017 634 $47 $29,798 2018 585 $54 $31,590 2019 350 $50 $17,500 2020 180 $50 $9,000 2021 90 $50 $4,500 2022 87 $52 $4,500 Cold Patch (60% Water) Tons Unit Cost Total 2017 230 $122 $28,060 2018 237 $135 $32,095 2019 200 $144 $28,800 2020 210 $144 $30,240 2021 210 $144 $30,240 2022 229 $132 $30,240 Asphalt Repair Services Fund Allocation table Corporate (30%) $60,000 Water (60%) $120,000 Sanitary (10%) $20,000 2022 Budget $200,000 Village of Glenview, IL - 2022 Budget 207 Glenview Water Fund Accounts for contractual services to repair and replace concrete related to public property. Concrete Repair Fund Allocation Table Corporate (60%) Water (32%) Sanitary (3%) Commuter (5%) 2022 Budget Sidewalk $86,319 $46,036 $4,316 $7,194 $143,864 Curb $25,188 $13,434 $1,258 $2,099 $41,980 Driveway $7,338 $3,914 $367 $612 $12,230 Pavement Patch $69,888 $37,273 $3,494 $5,823 $116,480 Utility Restoration $62,899 $33,546 $3,145 $5,242 $104,832 Total $251,632 $134,203 $12,581 $20,968 $419,386 Staff has developed a twelve-year program to repair and maintain sidewalks and curbs within the Village’s limits. In 2021, Public Works staff began repairs in section 2 and surveying section 3 for sidewalk and curb repair. After the repairs have been done, surveying begins on the next section, which will determine funding needs for the following year. Beginning in 2022, staff will complete repairs in section 3 and survey section 4. Staff will continue to repair driveways, pavement patches and utility restorations through work orders and resident requests. Concrete 531021 2021 Budget 2022 Budget $129,041 $134,203 Driveway Repair Program Type Total Resident request $12,230 Pavement Patch Program Type Total Resident request $116,480 Village of Glenview, IL - 2022 Budget 208 Glenview Water Fund Accounts for the supplies for the Glenview TV production. Each year GVTV provides an updated equipment request to support annual programming. The 2022 budget includes replacement of a camcorder ($4,500) and audio-visual programming for the AMX system ($500) for a total amount of $5,000. The 2022 Water Fund budget represents 5% of the $5,000 total. Accounts for battery backup uninterruptible power supply (UPS) batteries for computer equipment which provides power in the event of a main power failure. The budget is based on replacing one larger unit per year. Accounts for maintenance and supplies for copiers and plotters. The 2022 Water Fund budget represents 5% of the $32,000 total budget. This account includes expenditures for extended warranties and maintenance agreements for network hardware (servers, data storage devices, routers, and wireless access points), audio visual video equipment, and Kronos Time Clocks. The FY 2022 budget decrease is primarily due to hardware that was replaced in 2021 that now only needs support agreements. Accounts for fuel for the Rugen and West Lake pump stations. Based on a three-year average, staff expects 2022 expenditures will be $1,000. Curb Repair Program Type Total Section-based $32,152 Resident request $9,828 TOTAL $41,980 Sidewalk Repair Program Type Total Section-based $107,173 Resident request $36,691 TOTAL $143,684 Utility Restoration Repair Program Type Total Resident request $104,832 Audio Visual Supplies 531025 2021 Budget 2022 Budget $0 $250 Batteries (Specialized) 531030 2021 Budget 2022 Budget $660 $160 Computer/Printer/Copier Toner 531070 2021 Budget 2022 Budget $1,588 $1,600 Electronic Equipment & Supplies 531080 2021 Budget 2022 Budget $8,647 $5,376 Fuel 531100 2021 Budget 2022 Budget $1,000 $1,000 Village of Glenview, IL - 2022 Budget 209 Glenview Water Fund Accounts for aggregate delivery services for limestone material which is used for property restorations. Accounts for topsoil and sand used for property restorations. Accounts for a portion of the cost of natural gas for pump station facilities. Based on a three-year average and an increase in natural gas costs, staff estimates the 2022 expenditures will be $14,175. Accounts for supplies for maintenance of facilities such as batteries, sodium hypochlorite, water testing equipment, and pump house supplies. The 2022 budget is based on the three-year average. Description 2021 Amount 2022 Amount Hardware and small tools $10,000 $7,660 East pump station maintenance and repair $5,000 $3,830 Limestone (CA-7) 531135 2021 Budget 2022 Budget $54,768 $54,768 Limestone Allocation 2022 Budget $68,460 Corporate (10%) $6,846 Water (80%) $54,768 Sanitary (10%) $6,846 Limestone Purchases Tons used Unit Cost Total cost 2016 4,544 $18.40 $83,622 2017 3,518 $18.87 $66,401 2018 4,259 $19.17 $81,647 2019 4,250 $16.30 $69,275 2020 4,200 $16.30 $68,460 2021 4,200 $16.30 $68,460 2022 4,200 $16.30 $68,460 Topsoil 531136 2021 Budget 2022 Budget $12,282 $12,282 Topsoil Allocation 2022 Budget $15,352 Corporate (10%) $1,535 Water (80%) $12,282 Sanitary (10%) $1,535 Topsoil Purchases 21-ton truckload used Unit Cost Total cost 2016 40 $362.37 $14,495 2017 48 $393.17 $18,479 2018 35 $410 $14,357 2019 38 $400 $15,200 2020 38 $400 $15,200 2021 38 $404 $15,352 2022 38 $404 $15,352 Natural Gas 531145 2021 Budget 2022 Budget $11,000 $14,175 Operational Supplies 531155 2021 Budget 2022 Budget $216,750 $160,458 Village of Glenview, IL - 2022 Budget 210 Glenview Water Fund Description 2021 Amount 2022 Amount East pump station - Sodium hypochlorite for disinfecting the water at pumping stations $7,000 $5,362 East pump station - Equipment and repair parts $7,000 $5,362 Water distribution - Water repair and replacement parts (structures, lids, and sleeves) $120,000 $73,536 Water supply and metering - Replacement meters and transmitters $30,000 $30,000 Water supply and metering - Meters and Transmitters for new developments (Enclave and Park Place subdivisions) $24,750 $24,750 West pump station - Sodium hypochlorite $5,000 $3,830 West pump station – Equipment and repair parts $5,000 $3,830 West pump station maintenance and repair $3,000 $2,298 TOTAL $216,750 $160,458 Accounts for the maintenance, repairs and replacement parts for the Village’s hydrants. Based on a three- year average, staff estimates the 2022 expenditures will be $24,512. Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee recommendations. This account also includes prescription safety glasses (per the Public Works Collective Bargaining Agreement), first aid kits and supplies, gloves, protective eyewear, disinfectant supplies, and high visibility safety vests. Based on a three-year average, staff estimates the 2022 expenditures will be $7,120 of which $5,454 is allocated to the Water Fund. Description Total Cost Water (~77%) Wholesale (~23%) Prescription safety glasses (2 @ $35 each) $70 $54 $16 Barricades and cones $4,950 $3,792 $1,158 Gloves, protective eyewear, and disinfection supplies and high visibility vests $900 $689 $211 Safety upgrades or supplies for safety improvements or minor repairs $500 $383 $117 First aid kits and supplies $700 $536 $164 TOTAL $7,120 $5,454 $1,666 Accounts for the uniform and boot allowances for certain Public Works employees. These costs are split between the Corporate, Water and Wholesale Funds. Hydrants 531176 2021 Budget 2022 Budget $40,000 $24,512 Safety Equipment 531205 2021 Budget 2022 Budget $6,670 $5,454 Uniforms Shoe 531230 2021 Budget 2022 Budget $7,316 $5,432 Village of Glenview, IL - 2022 Budget 211 Glenview Water Fund Accounts for electricity for four pumping stations, four interconnections and one elevated tank. The 2022 budget is based on a three-year average. Other Charges On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank (Busey Bank) in a draw-loan in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. The Water Fund is allocated 90% of the principal and interest payments. The remaining 10% is allocated to the Sanitary Sewer Fund. Interest payments are made in June and December on a semi-annual basis each year. Interest on the loan is 2% of the loan balance at the beginning of the year. The total 2022 budget amount is $70,949 with the Water Fund allocation being $63,854. On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank (Busey Bank) in a draw-loan in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. This is a Bank Qualified Tax-Exempt loan and the Village has drawn a total of $6,876,024 and has made principal payments in the amount of $796,985 as of December 31, 2018. The remaining amount will not be drawn. The principal payment is made in November on an annual basis each year. The Water Fund is allocated 90% of the principal and interest payments. The remaining 10% is allocated to the Sanitary Sewer Fund. The total 2022 budget amount is $1,125,155 with the Water Fund allocation being $1,012,640. Accounts for employee development and professional development in specific areas. The training enhances the employees’ career and develops additional skills for the benefit of the organization and the residents served. Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Professional seminars 20 $150 $3,000 $100 $2,000 $5,000 CDL renewals 6 $60 $360 - - $360 Illinois Public Service Institute 2 $750 $1,500 $1,250 $2,500 $4,000 IL. American Water Works Association annual conference 2 $350 $700 $900 $1,800 $2,500 Safety Training 5 $1,000 $5,000 - - $5,000 TOTAL FOR TRAINING AND TRAVEL $16,860 Electricity 531235 2021 Budget 2022 Budget $225,000 $220,000 Loan Interest 540031 2021 Budget 2022 Budget $82,419 $63,854 Loan Principal 540225 2021 Budget 2022 Budget $928,253 $1,012,640 Training 540300 2021 Budget 2022 Budget $15,883 $16,860 Village of Glenview, IL - 2022 Budget 212 Glenview Water Fund Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Water Fund. The total equipment value and replacement cycles are reviewed and updated annually. Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Accounts for the portion of the property and liability insurance costs allocated to the Water Fund. Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Water Fund vehicles. Accounts for the portion of the worker’s compensation insurance costs allocated to the Water Fund. Capital Projects Accounts for the capital project expenditures allocated to the Water Fund. The 2022 budget includes design services, road reconstruction projects, stormwater projects, and water system projects. Design Services Amount Road Design (B&W) $319,573 CIP Inspections (B&W) $245,333 Total Design Services $564,906 Road Resurfacing Projects (These Road Resurfacing projects include the following work: partial curb removal and replacement, water main pipe replacement, storm and sanitary sewer repair work or upgrade, sidewalk repairs, pavement patching, removal of an old layer of asphalt and, placement of new asphalt pavement, and CERF Charges 560010 2021 Budget 2022 Budget $148,046 $154,271 FRRF Charges 560040 2021 Budget 2022 Budget $683,136 $398,679 General Liability Insurance 560070 2021 Budget 2022 Budget $171,705 $194,115 MERF Charges 560090 2021 Budget 2022 Budget $132,796 $123,088 Risk Management Fixed Charges 560100 2021 Budget 2022 Budget $138,129 $229,337 Capital Projects 572021 & 572022 2021 Budget 2022 Budget $5,714,098 $8,752,243 Village of Glenview, IL - 2022 Budget 213 Glenview Water Fund landscape restoration. These Roadway resurfacing projects will typically reestablish the full-service life for all public components listed.) Robincrest Lane (Harlem Avenue to Spruce Street) $456,367 Warren Road (Harrison Street to West End) $113,500 Garden Court (Robincrest Lane to North End) $82,467 Robincrest Lane (Shermer Road to Spruce Street) $434,175 Spruce Street (Robincrest Lane to Central Road) $98,763 Wissing Lane (Robincrest Lane to South End) $72,570 Total Road Resurfacing Projects $1,257,842 Road Reconstruction Projects (The Road Reconstruction includes sanitary sewer replacement/lining, water main replacement or installation, and storm sewer installation/replacement/lining. The Road Reconstruction includes the following work: pavement removal, curb removal and replacement or installation, underground utility installation/replacement/repairs, public utility relocations, sidewalk replacement, roadway base repair/replacement, placement of new asphalt pavement, parkway grading, and landscape restoration. Roadway reconstruction projects will typically reestablish the full-service life for all public components included.) Basswood Court & Circle (Sequoia Trail to Silverwillow Drive) $552,500 Redbud Lane (Blackthorn Drive to Sequoia Trail) $111,000 Silverwillow Drive (Blackthorn Drive to Sequoia Trail) $248,000 Blackthorn Drive (Sequoia Trail to 1505 Blackthorn Drive) $331,000 Chatham Road (Glenview Road to South End) $1,047,974 Woodlawn Road (SSA) (Brandon Road to Wagner Road) $395,000 Ferndale Road & CDS (Harms Road to Hunter Road) $490,000 Parkview Road (Golf Road to North CDS) $319,000 Central Road (SSA) (Harlem Avenue to Lehigh Avenue) $297,000 Spruce Street (Harrison Street to Colfax Avenue) $180,000 Birchwood Court (Shermer Road to Harrison Street) $111,000 Total Road Reconstruction Projects $4,082,474 Water System Projects (As part of the Water Main Study and pipe condition and age the following projects were recommended for replacement or upgrade of the water main system. The projects include the following work: pavement removal, curb removal and replacement as needed, water main replacement or installation, other utility repair or replacement (storm and sanitary sewers), public utility relocations as needed, sidewalk replacement, roadway base repair/replacement, placement of new asphalt pavement, parkway grading, and landscape restoration.) Larch Ave (Magnolia Street to Maple Street) $524,157 Linneman Street (Greenwood Road to Wendel) $922,863 Lead Service Line Replacement $1,400,000 Total Water System Projects $2,847,021 Total Water Fund Capital Projects $8,752,243 Village of Glenview, IL - 2022 Budget 214 Wholesale Water Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud.- Revenues Charges For Services 4,408,384 6,241,615 6,102,380 6,007,859 (233,756) Investment Income 2,284 4,000 20 40 (3,960) Other Revenues - - - - - Total Revenues 4,410,668 6,245,615 6,102,400 6,007,899 (237,716) - Expenditures Personnel 121,095 125,479 128,844 241,048 115,569 Contractual 2,121,121 3,107,619 2,806,561 2,847,886 (259,733) Commodities 11,033 105,426 11,750 55,855 (49,571) Other Charges 62,816 - - - - Interfund Charges 20,673 28,033 28,033 40,825 12,792 Transfers Out 1,149,974 1,532,215 1,532,215 1,562,261 30,046 Total Expenditures 3,486,711 4,898,772 4,507,403 4,747,875 (150,897) - Surplus/(Deficit)923,957 1,346,843 1,594,997 1,260,024 (86,819) - Ending Cash and Investments 1,854,812 3,201,655 3,449,809 4,709,833 1,508,178 Wholesale Water Fund Summary Wholesale Water FundVillage of Glenview, IL - 2022 Budget 215 Revenues 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Charges For Services 440105 - Water Charges 4,408,384 6,241,615 6,102,380 6,007,859 (233,756) Total Charges For Services 4,408,384 6,241,615 6,102,380 6,007,859 (233,756) Investment Income 460120 - Interest-Investment 2,284 4,000 20 40 (3,960) Total Investment Income 2,284 4,000 20 40 (3,960) Total Wholesale Water Fund Revenues 4,410,668 6,245,615 6,102,400 6,007,899 (237,716) Wholesale Water Fund Revenue Line Item Budget Wholesale Water FundVillage of Glenview, IL - 2022 Budget 216 Wholesale Water Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 82,381 85,110 83,177 164,271 79,161 511120 - Part Time Salaries - 1,166 286 - (1,166) 511130 - Temporary/Seasonal Salaries 227 - 596 1,960 1,960 511210 - Overtime Salaries 6,304 5,500 10,500 10,596 5,096 511240 - Longevity Pay 881 927 927 1,874 947 512110 - Deferred Comp 415 423 717 955 532 512120 - Auto Allowance 435 432 440 960 528 514110 - FICA Payments 6,104 6,755 6,885 13,094 6,339 514210 - IMRF Payments 10,893 10,979 11,129 17,290 6,311 514213 - GASB 75 OPEB Expense 671 - - - - 514410 - Health Insurance 12,783 14,187 14,187 30,048 15,861 Total Personnel 121,095 125,479 128,844 241,048 115,569 Contractual 521140 - Audit Services 690 1,646 1,533 1,692 46 521205 - Finance & Accounting Services 17,577 35,833 33,733 33,362 (2,471) 521290 - Other Professional Service 60,963 132,418 32,418 53,396 (79,022) 521295 - PW Outsourced Svcs & Contract Mgmt 16,447 30,253 30,253 15,393 (14,860) 522240 - Gas Detector Maintenance 216 300 300 487 187 524025 - East Pump Station Operations - - - 2,925 2,925 524046 - Locates 22,464 18,451 18,451 21,989 3,538 524060 - Supply And Metering 451 1,500 1,500 1,500 - 524070 - Water Distribution Costs - - - 90,499 90,499 524075 - Water Purchases 2,001,916 2,886,818 2,687,873 2,626,143 (260,675) 524080 - Pump Station Operations 397 400 500 500 100 Total Contractual 2,121,121 3,107,619 2,806,561 2,847,886 (259,733) Commodities 531155 - Operational Supplies 54 250 250 33,042 32,792 531176 - Hydrants - - - 7,488 7,488 531200 - Rentals - 250 - - (250) 531205 - Safety Equipment - - - 1,666 1,666 531230 - Uniforms/Shoes - - - 1,659 1,659 531235 - Electricity 10,979 104,926 11,500 12,000 (92,926) Total Commodities 11,033 105,426 11,750 55,855 (49,571) Other Charges 540110 - Depreciation 62,816 - - - - Total Other Charges 62,816 - - - - Interfund Charges 560040 - FRRF Charges 4,244 4,244 4,244 5,123 879 560070 - General Liability Insurance 10,726 16,414 16,414 24,980 8,566 560100 - Risk Management Fixed Charges 5,703 7,375 7,375 10,722 3,347 Total Interfund Charges 20,673 28,033 28,033 40,825 12,792 Transfers Out 590100 - Transfer to Corporate Fund 325,000 325,000 325,000 325,000 - 590410 - Transfer to Capital Projects Fund 573,024 590,215 590,215 607,921 17,706 590510 - Transfer to Water Fund 251,950 617,000 617,000 629,340 12,340 Total Transfers Out 1,149,974 1,532,215 1,532,215 1,562,261 30,046 Wholesale Water Fund Total 3,486,711 4,898,772 4,507,403 4,747,875 (150,897) Wholesale Water Fund Expenditure Line Item Budget Wholesale Water FundVillage of Glenview, IL - 2022 Budget 217 Glenview Wholesale Water Fund Wholesale Water Fund The Wholesale Water Fund is an enterprise fund which means the fund operates as a business and user charges are the main source of revenue, as opposed to taxes or other general revenues. This fund is used to account for the revenue and expense activities associated with the purchase of water from the Village of Wilmette for sale to other water systems. Revenues Charges for Services Accounts for the sale and delivery of Lake Michigan water to Aqua, Illinois American Water Company (IAWC) and the Village of Golf. The Glenview water system receives potable water from Lake Michigan through the Village of Wilmette. Glenview purchases water from the Village of Wilmette for a current rate of $1.87/1,000 gallons. In July of 2020, upon the commencement of selling water to Aqua, the Wilmette water purchase rate was reduced by five percent from $1.97/1,000 gallons to the current rate of $1.87/1,000 gallons per the 2014 Second Amendment to the 1987 Water Service Contract between the Village of Wilmette and the Village of Glenview and became the new base rate. The wholesale rates charged to Aqua, IAWC and the Village of Golf are based on the terms of each of the water service agreements with the Village. The water service agreements require regular (monthly for Aqua and IAWC and quarterly for Village of Golf) billing on several components. These components include a purchase water charge, a charge for maintaining facilities and operations, a return on capital investment, depreciation expense charge and an administrative charge. The billing rates for Aqua, IAWC and the Village of Golf are re-calculated on an annual basis. The revenue budgets for Aqua, IAWC and the Village of Golf are calculated by multiplying the estimated number of gallons purchased by Aqua, IAWC and the Village of Golf from the Village by the current billing rates. The 2022 estimated number of units (1,000 gallons) purchased by Aqua, IAWC and the Village of Golf are 790,003, 591,320 and 23,032, respectively. Aqua’s estimated purchased gallons are based on the trend of gallons used since June 2020. The IAWC and Village of Golf estimated gallons are based on a two-year average of water gallons purchased. In 2022, Water Charges of $3,736,712 are budgeted for Aqua, $2,188,067 are budgeted for IAWC, and $83,080 are budgeted for the Village of Golf. The Village of Golf began purchasing wholesale water from the Village in 2016. The chart below details the number of gallons purchased per year by Aqua, IAWC and the Village of Golf. Water Charges 440105 2021 Budget 2022 Budget $6,241,615 $6,007,859 Village of Glenview, IL - 2022 Budget 218 Glenview Wholesale Water Fund *Aqua is six months in 2020 (July to December) Investment Income Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. and Illinois Funds. Interest from the Cook County Treasurer (property taxes) is also recorded to this account. Benchmark interest rates have been cut in order to help stimulate the economy in response to COVID-19. As a result, the 2022 budget of $40 is significantly lower than the 2021 budget. Expenditures Personnel Accounts for the portion of the salary expense for the full-time positions listed below allocated to the Wholesale Water Fund. The 2022 budget includes a 3.5% merit pay increase for non-union employees and a 2.75% increase for union positions. The 2022 salary allocation has increased by two positions (Deputy Village Manager and Maintenance Equipment Operator (MEO)) and decreased by one position (Assistant to the Village Manager). This combined with merit increases and allocation updates resulted in an increased 2022 budget. Interest – Investment 460120 2021 Budget 2022 Budget $4,000 $40 Regular Salaries 511110 2021 Budget 2022 Budget $85,110 $164,271 Village of Glenview, IL - 2022 Budget 219 Glenview Wholesale Water Fund Salary Allocation by Fund Position Corporate Water Wholesale Water Sanitary Sewer Ins. & Risk Other Funds Village Manager 90% 3% 5% 1% - Commuter - 1% Deputy Village Manager 75% 10% 10% 5% - - Special Projects Manager 80% 10% 10% - - - Assist. to the Village Manager 40% 30% 5% 5% 15% FRRF – 5% Deputy Dir. of Public Works 24% 58% 4% 9% - FRRF – 5% Management Analyst II 40% 30% 5% 5% 15% FRRF – 5% (2) Management Analyst I 40% 30% 5% 5% 15% FRRF – 5% Executive Assistant 29% 58% 4% 9% - - Public Works Superintendent 29% 58% 4% 9% - - (5) PW Supervisors 29% 58% 4% 9% - - (2) Field Inspector 29% 58% 4% 9% - - (19) MEO 29% 58% 4% 9% - - No expense is budgeted for 2022. The 2021 budget included the salary expense of one Administrative Intern which was eliminated in 2021. Accounts for the cost of four (4) winter seasonal employees and two (2) summer seasonal interns to assist with Public Works core service delivery. Staff is budgeting the four winter seasonal employees at $20,000 each for the months of December through March at 40 hours per week: and budgeting for the two summer interns at approximately $9,000 each for a 14-week program. These positions are allocated as such: 30% to the Corporate fund, 59% to the Water fund, 2% to the Wholesale Water fund, and 9% to the Sanitary Sewer fund. Accounts for a portion of the overtime salary expense for non-exempt personnel whose regular salaries are allocated to Wholesale Water. The 2022 budget is based on the Village’s hybrid model that leverages the value of in-house PW staff and outside contractors through outsourcing to perform typical PW functions. This is based on a three-year average. Part Time Salaries 511120 2021 Budget 2022 Budget $1,166 $0 Temporary/Seasonal Salaries 511130 2021 Budget 2022 Budget $0 $1,960 Overtime Salaries 511210 2021 Budget 2022 Budget $5,500 $10,596 Village of Glenview, IL - 2022 Budget 220 Glenview Wholesale Water Fund Longevity is paid to union employees per the union contract with 7 or more years of service hired prior to 1/1/15 (16 employees) and non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (7 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 5% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Accounts for a portion of deferred compensation paid to the Village Manager and the Deputy Village Manager Development at 3% of base salary per the Employee Handbook. The 2022 budget is up from the 2021 budget due to the addition of the Deputy Village Manager position to the fund. Accounts for a portion of the auto allowance as the regular salary allocation paid to the Village Manager and the Deputy Village Manager per the employee handbook. The 2022 budget is up from the 2021 budget due to the addition of the Deputy Village Manager positions to the fund. Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, deferred compensation, and auto allowance). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results and changes in the actual assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates increased 6.7%. Longevity Pay 511240 2021 Budget 2022 Budget $927 $1,874 Deferred Compensation 512110 2021 Budget 2022 Budget $423 $955 Auto Allowance 512120 2021 Budget 2022 Budget $432 $960 FICA Payments 514110 2021 Budget 2022 Budget $6,755 $13,094 IMRF Payments 514210 2021 Budget 2022 Budget $10,979 $17,290 Health Insurance 514410 2021 Budget 2022 Budget $14,187 $30,048 Village of Glenview, IL - 2022 Budget 221 Glenview Wholesale Water Fund Contractual Audit services were competitively bid in 2017 and a five-year contract with an optional five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The total budget for audit services is $60,620, with a $1,692 proposed Wholesale Water Fund FY 2022 budget. Audit and Related Reporting Wholesale Water Fund Allocation Total Cost Wholesale Water Fund Cost Audit Services (Baker Tilly) 3% $48,360 $1,451 GATA Grant Audit Services (Baker Tilly) 3% $1,750 $53 Single Audit Services/Federal Grant (Baker Tilly) 3% $5,070 $152 State of IL Comptroller’s Report (Baker Tilly) 3% $1,200 $36 Other Post-Employment Benefits Update (Actuary) 0% $900 - Continuing Debt Disclosure Annual Report (Piper Sandler) 0% $1,100 - TIF Reports (The Glen and Waukegan/Golf) 0% $2,240 - TOTAL $60,620 $1,692 The Village outsourced financial services to Lauterbach & Amen in 2009. The 2022 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The 2021 contract amount was amended in July due to Village staff absorbing certain purchasing functions previously performed by Lauterbach & Amen staff resulting in the reduction of one full-time on-site staff member and changes in Lauterbach & Amen personnel. These changes reduced the monthly fee by approximately 10%. The financial charge for service is calculated annually by resource demand across funds. Most of the activity is in the Corporate Fund (83.5%). The remaining 16.5% represents work effort in the other funds. The 2022 budget projects a base contract increase of 3.5% from the revised 2021 contract amount, for a total contract value of $1,112,050 with the Wholesale Water Fund allocation being $33,362. Audit Services 521140 2021 Budget 2022 Budget $1,646 $1,692 Finance & Accounting Services 521205 2021 Budget 2022 Budget $35,833 $33,362 Village of Glenview, IL - 2022 Budget 222 Glenview Wholesale Water Fund Accounts for the service fees for outside firms and agencies that support the work of the Wholesale Water Fund. These services are managed by the Public Works department. The 2021 budget included estimated Aqua service start-up costs which are included in the appropriate line items where they are incurred. Additional items for the FY 2022 budget include 24/7 leak detection, cross connection services and large meter testing. Description 2021 Budget 2022 Budget Repairs to continuity straps and sample testing in the IAW $15,000 $5,000 Meter testing for the IAW $400 $400 Required IEPA sampling (reimbursed by the Village of Golf) $500 $600 SCADA planning review, repair and preventative maintenance (10%) $4,524 $4,524 Pump preventative maintenance and as-needed repairs for pump stations (13%) $6,994 $8,450 Water Model and Master Plan Update (10%) $5,000 $2,000 Incremental personnel costs related to Aqua $100,000 $0 24/7 Leak Detection Monitoring (New Program) $0 $15,000 Cross Connection Services $0 $13,619 Large Meter Testing $0 $3,803 TOTAL $132,418 $53,396 Accounts for the outsourced professional services under the Baxter & Woodman contract to perform the services in the tables below. The Village began using Baxter & Woodman for various services in 2010. Over the years, the services have expanded and/or contracted based on the Village’s needs. The first table shows how services are allocated across funds. The second table shows the detail of what is allocated to the Wholesale Water Fund. Public Works Outsourced Management Fund Allocation Table Corporate Water Sanitary Wholesale Water Commuter 2022 Budget Contract Management (30%) $19,890 (59%) $39,117 (9%) $5,967 (2%) $1,326 - $66,300 Sod Restoration (10%) $3,948 (80%) $31,588 (5%) $1,974 - (5%) $1,974 $39,485 General Landscaping (88%) $205,003 (9%) $20,966 - - (3%) $6,989 $232,958 Landscaping & Weed Control (100%) $12,840 - - - - $12,840 Landscaping Special Projects (100%) $43,797 - - - - $43,797 Public Works Director (30%) $61,006 (59%) $119,978 (9%) $18,302 (2%) $4,067 - $203,353 Other Professional Services 521290 2021 Budget 2022 Budget $132,418 $53,396 Public Works Outsourced Services, Contract Management & Engineering Services 521295 2021 Budget 2022 Budget $30,253 $15,393 Village of Glenview, IL - 2022 Budget 223 Glenview Wholesale Water Fund Corporate Water Sanitary Wholesale Water Commuter 2022 Budget Water Operation Services - (80%) $40,000 - (20%) $10,000 - $50,000 Total Cost $346,484 $251,650 $26,243 $15,393 $8,963 $648,733 Community Development Engineering Services Table Corporate Water Sanitary Wholesale Water Commuter 2022 Budget Project Management & Grant Coordinator (60%) $97,000 (25%) $40,500 (15%) $24,300 - - $161,800 Total Cost $97,000 $40,500 $24,300 - - $161,800 Accounts for air monitor maintenance and repairs, including inspection, testing and maintenance of detection units and sensors. This is based on a three-year average and is budgeted across the Wholesale Water and Water funds. East Pump Station Operations 524025 2021 Budget 2022 Budget $0 $2,925 Accounts for the following services related to the East Pump Station. This is based on a three-year average and is budgeted across the Wholesale Water and Water funds. Service Amount Cathodic protection services $1,170 Water quality lab testing $1,404 Vibration pump testing $351 TOTAL $2,925 Description Unit Measure Qty Unit Price Total cost Wholesale Water cost Contract management for routine monthly maintenance Monthly 12 $5,525 $66,300 $1,326 Public Works Director (2% of contract) Hours 2,080 $98 $203,353 $4,067 Water Operation Services Hours TBD $106 $50,000 $10,000 TOTAL $319,653 $15,393 Gas Detector Maintenance 522240 2021 Budget 2022 Budget $300 $487 Village of Glenview, IL - 2022 Budget 224 Glenview Wholesale Water Fund Locate Subscription Accounts for the cost associated with locating underground utilities prior to digging or excavating. The 2022 budget is based on an annual subscription with JULIE locates. Locate Services Accounts for utility locating services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside contractors through outsourcing to perform typical public works functions. This is the second year that these services are being performed by a contractor. The estimated annual cost is $20,600 for the Wholesale Water Fund. Accounts for the maintenance and repair services for Village operated large water meters as needed. Total Repair service and maintenance of large meters $500 Annual testing of two master meters $1,000 Total $1,500 Water Distribution Costs 524070 2021 Budget 2022 Budget $0 $90,499 Accounts for service costs related to distributing water including new outsourcing initiatives of hydrant flushing, valve exercising, hydrant painting, and leak detection as shown below. Costs are based on contractual amounts. These items are allocated across the Wholesale Water and Water funds. Service 2022 Budget Hydrant painting $16,886 Leak detection contract (full system leak detection and survey services) $6,850 As needed leak detection services outside of contract $1,170 Contractor assistance to repair emergency water main breaks $42,120 Hydrant flushing $11,133 Locates 524046 2021 Budget 2022 Budget $18,451 $21,989 Locates Subscription Fund Allocation table Corporate (20%) $2,778 Water (50%) $6,945 Sanitary (20%) $2,778 Wholesale (10%) $1,389 2022 Budget $13,890 Locates Services Fund Allocation table Corporate (20%) $41,200 Water (50%) $103,000 Sanitary (20%) $41,200 Wholesale (10%) $20,600 2022 Budget $206,000 Supply & Metering 524060 2021 Budget 2022 Budget $1,500 $1,500 Village of Glenview, IL - 2022 Budget 225 Glenview Wholesale Water Fund Valve exercising $12,340 TOTAL $90,499 Accounts for water purchases from the Village of Wilmette for Glenview’s wholesale customers. The 2022 estimated number of gallons to be purchased by Aqua, IAWC and the Village of Golf is 790,003, 591,320 and 23,032, respectively. The estimated gallons for IAWC and the Village of Golf are based on a two-year average of water gallons purchased and the estimate for Aqua is based on the trend of gallons used since June 2020. The 2022 budget of $2,626,143 is calculated by multiplying the estimated number of gallons the Village purchases from the Village of Wilmette by the water purchase rate of $1.87 per gallon. Accounts for the annual inspection and evaluation of the system. The 2022 budget is based on a three-year average. Commodities Accounts for equipment and supplies for water testing, and sodium hypochlorite. These items are allocated across the Wholesale Water and Water funds in the 2022 budget. Description 2021 Budget 2022 Budget Water Testing $250 $750 Hardware and small tools $0 $2,340 East pump station maintenance and repair $0 $1,170 East pump station - Sodium hypochlorite for disinfecting the water at pumping stations $0 $1,638 East pump station - Equipment and repair parts $0 $1,638 Water distribution - Water repair and replacement parts (structures, lids, and sleeves) $0 $22,464 West pump station - Sodium hypochlorite $0 $1,170 West pump station – Equipment and repair parts $0 $1,170 West pump station maintenance and repair $0 $702 TOTAL $0 $33,042 Hydrants 531176 2021 Budget 2022 Budget $0 $7,488 Water Purchases 524075 2021 Budget 2022 Budget $2,886,818 $2,626,143 Pump Station Operations 524080 2021 Budget 2022 Budget $400 $500 Operational Supplies 531155 2021 Budget 2022 Budget $250 $33,042 Village of Glenview, IL - 2022 Budget 226 Glenview Wholesale Water Fund Accounts for the maintenance, repairs and replacement parts for the Village’s hydrants. Based on a three- year average and allocated across the Wholesale Water and Water funds. Accounts for the cost of renting tools and equipment as needed to support Public Works operations. The 2022 budget is lower than the 2021 budget due to a three year expenditure analysis showing rentals are not being used. Safety Equipment 531205 2021 Budget 2022 Budget $0 $1,666 Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee recommendations. This account also includes prescription safety glasses (per the Public Works Collective Bargaining Agreement), first aid kits and supplies, gloves, protective eyewear, disinfectant supplies, and high visibility safety vests. Based on a three-year average and is allocated across the Wholesale Water and Water funds. Uniforms Shoe 531230 2021 Budget 2022 Budget $0 $1,659 Accounts for the uniform and boot allowances for certain Public Works employees. These costs are split evenly between the Corporate, Water and Wholesale Funds. Accounts for electricity for Citizens (1705 Pfingsten Road) and Citizens Meter (1 E. River Road). These are budgeted at $12,000 based on a three-year average. The 2022 budget is down from the 2021 budget due electricity use being lower than projected. Interfund Charges Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Rentals 531200 2021 Budget 2022 Budget $250 $0 Electricity 531235 2021 Budget 2022 Budget $104,926 $12,000 FRRF Charges 560040 2021 Budget 2022 Budget $4,244 $5,123 Village of Glenview, IL - 2022 Budget 227 Glenview Wholesale Water Fund Accounts for the portion of the property and liability insurance costs allocated to the Wholesale Water Fund. Accounts for the portion of the worker’s compensation insurance costs allocated to the Wholesale Water Fund. Transfers Out Accounts for a transfer of $325,000 to the Corporate Fund. Accounts for a transfer to the Capital Projects Fund to fund projects that benefit wholesale water customers. Accounts for a transfer to the Water Fund for the reimbursement of the prorate portion of the shared operating and maintenance costs between the Wholesale Water fund and the Water Fund related to the sale of water. General Liability Insurance 560070 2021 Budget 2022 Budget $16,414 $24,980 Risk Management Fixed Charges 560100 2021 Budget 2022 Budget $7,375 $10,722 Transfer to Corporate Fund 590100 2021 Budget 2022 Budget $325,000 $325,000 Transfer to Capital Projects Fund 590410 2021 Budget 2022 Budget $590,215 $607,921 Transfer to Water Fund 590410 2021 Budget 2022 Budget $617,000 $629,340 Village of Glenview, IL - 2022 Budget 228 Glenview Sanitary Sewer Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues - Licenses & Permits 23,917 13,000 13,000 13,000 - Charges For Services 2,467,581 2,467,592 2,624,792 2,789,771 322,179 Investment Income 13,097 4,000 140 100 (3,900) Other Revenues - - - - - Transfers In 73,073 70,644 70,644 60,520 (10,124) Total Revenues 2,577,668 2,555,236 2,708,576 2,863,391 308,155 Expenditures Personnel 522,675 502,083 540,235 536,980 34,897 Contractual 188,588 423,203 422,592 425,980 2,776 Commodities 57,275 71,663 67,063 82,446 10,783 Other Charges 541,296 112,297 112,297 119,610 7,313 Interfund Charges 114,152 153,296 153,296 179,542 26,246 Capital Projects 586,859 1,883,877 1,544,812 1,839,406 (44,471) Transfers Out 84,387 - - - - Total Expenditures 2,095,232 3,146,419 2,840,295 3,183,964 37,544 - Surplus/(Deficit)482,436 (591,183) (131,719) (320,573) 270,611 - Ending Cash and Investments 2,451,942 1,860,759 2,320,223 1,999,650 138,891 Glenview Sanitary Sewer Fund Summary Glenview Sanitary Sewer FundVillage of Glenview, IL - 2022 Budget 229 Revenues 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Licenses & Permits 420330 - Water/Sewer Connection Charges 9,660 8,000 8,000 8,000 - 420350 - Heatherfield 14,257 5,000 5,000 5,000 - Total Licenses & Permits 23,917 13,000 13,000 13,000 - Charges For Services - 440110 - Sewer Charges 2,467,581 2,467,592 2,624,792 2,789,771 322,179 Total Charges For Services 2,467,581 2,467,592 2,624,792 2,789,771 322,179 Investment Income 460120 - Interest-Investment 13,097 4,000 140 100 (3,900) Total Investment Income 13,097 4,000 140 100 (3,900) Transfers In 490755 - Transfer From SSA Fund 73,073 70,644 70,644 60,520 (10,124) Total Transfers In 73,073 70,644 70,644 60,520 (10,124) Total Sewer Fund Revenues 2,577,668 2,555,236 2,708,576 2,863,391 308,155 Sewer Fund Revenue Line Item Budget Glenview Sanitary Sewer FundVillage of Glenview, IL - 2022 Budget 230 Glenview Sanitary Sewer Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 346,289 330,628 347,026 341,676 11,048 511120 - Part Time Salaries 2,360 3,378 2,350 2,063 (1,315) 511130 - Temporary/Seasonal Salaries 910 - 2,382 8,820 8,820 511210 - Overtime Salaries 27,446 31,128 46,200 46,792 15,664 511240 - Longevity Pay 4,076 4,536 4,536 4,603 67 512110 - Deferred Comp 570 431 579 805 374 512120 - Auto Allowance 665 540 665 852 312 514110 - FICA Payments 27,336 28,115 30,098 30,572 2,457 514210 - IMRF Payments 50,148 43,634 46,706 38,440 (5,194) 514212 - Pension Expense - IMRF/GASB 68 (3,872) - - - - 514213 - GASB 75 OPEB Expense 8,065 - - - - 514410 - Health Insurance 58,681 59,693 59,693 62,357 2,664 Total Personnel 522,675 502,083 540,235 536,980 34,897 Contractual 521140 - Audit Services 910 1,231 1,172 1,154 (77) 521150 - Bank Service Charges 13,903 12,159 12,887 13,443 1,284 521205 - Finance & Accounting Services 23,436 23,889 22,489 22,241 (1,648) 521215 - Information Technology Services 6,136 7,452 7,452 8,396 944 521290 - Other Professional Service 29,029 255,115 255,115 220,073 (35,042) 521295 - PW Outsourced Svcs & Contract Mgmt 31,178 25,589 25,589 50,543 24,954 521540 - Outside Litigation 235 360 480 600 240 522115 - Cell Phone Service & Equipment 1,229 1,273 1,273 1,603 330 522120 - Document Destruction - 20 20 20 - 522145 - Postage 3,082 4,090 4,090 5,915 1,825 522160 - Software Licensing 9,964 16,947 16,947 17,188 242 522170 - Telephone 1,100 1,413 1,413 1,450 37 522210 - Building Maintenance 3,300 3,000 3,000 3,000 - 522215 - Building Repairs - - - 4,000 4,000 522240 - Gas Detector Maintenance 145 300 300 300 - 524040 - Pw Disposal Fees 8,852 17,075 17,075 17,075 - 524045 - Sewer Collections 9,800 15,000 15,000 15,000 - 524046 - Locates 46,290 38,291 38,291 43,978 5,687 Total Contractual 188,588 423,203 422,592 425,980 2,776 Commodities 531020 - Asphalt 17,650 20,732 20,732 20,732 - 531021 - Concrete 12,548 12,097 12,097 12,581 484 531025 - Audio Visual Supplies - - - 50 50 531030 - Batteries (Specialized)- 132 132 32 (100) 531070 - Computer/Printer/Copier Toner 453 318 318 320 2 531080 - Electronic Eqpt & Supplies - 1,003 1,003 775 (228) 531135 - Limestone 6,223 6,846 6,846 6,846 - 531136 - Topsoil 1,400 1,535 1,535 1,535 - 531145 - Natural Gas 4,910 4,000 2,100 6,075 2,075 531155 - Operational Supplies 9,403 14,200 13,500 23,700 9,500 531205 - Safety Equipment 400 1,300 1,300 1,300 - 531235 - Electricity 4,288 9,500 7,500 8,500 (1,000) Total Commodities 57,275 71,663 67,063 82,446 10,783 Glenview Sanitary Sewer Fund Expenditure Line Item Budget Glenview Sanitary Sewer FundVillage of Glenview, IL - 2022 Budget 231 Glenview Sanitary Sewer Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Other Charges 540031 - Loan Interest 10,816 9,158 9,158 7,095 (2,063) 540110 - Depreciation 526,345 - - - - 540225 - Loan Principal - 103,139 103,139 112,515 9,376 540260 - Refund Property Tax 4,135 - - - - Total Other Charges 541,296 112,297 112,297 119,610 7,313 Interfund Charges 560010 - CERF Charges 24,827 24,827 24,827 23,685 (1,142) 560040 - FRRF Charges 29,307 29,307 29,307 44,908 15,601 560070 - General Liability Insurance 27,858 35,743 35,743 43,058 7,315 560090 - MERF Charges 12,356 38,923 38,923 30,790 (8,133) 560100 - Risk Management Fixed Charges 19,804 24,496 24,496 37,101 12,605 Total Interfund Charges 114,152 153,296 153,296 179,542 26,246 Capital Projects 572019 - 2019 Capital Projects 2,622 - - - - 572020 - 2020 Capital Projects 584,237 180,122 180,118 - (180,122) 572021 - 2021 Capital Projects - 1,703,755 1,364,694 67,500 (1,636,255) 572022 - 2022 Capital Projects - - - 1,771,906 1,771,906 Total Capital Projects 586,859 1,883,877 1,544,812 1,839,406 (44,471) Transfers Out 590510 - Transfer to Water Fund 84,387 - - - - Total Transfers Out 84,387 - - - - Glenview Sanitary Sewer Fund Total 2,095,232 3,146,419 2,840,295 3,183,964 37,544 Glenview Sanitary Sewer FundVillage of Glenview, IL - 2022 Budget 232 Glenview Sanitary Sewer Fund Sanitary Sewer Fund The Sanitary Sewer Fund (“Sewer Fund”) is an enterprise fund which means the fund operates as a business and user charges are the main source of revenue, as opposed to taxes or other general revenues. This fund is used to account for the revenue and expense activities associated with the transmission of wastewater from customers to the Metropolitan Water Reclamation District (MWRD). The Sewer Fund includes operational activities performed by the following departments: Public Works, Management Services, and Community Development. The Public Works Department performs general maintenance for the system such as sewer line and lift station repairs, and geographic information system (GIS) mapping. The Management Services Department performs support activities to assist with service operations and the administration and management of fund related operations. These activities include responding to customer inquiries, billing, accounts payable, payroll, financial support, general administration and management, and information technology support. The Community Development Department supports long-term infrastructure improvements including planning, design, project management and construction of the sanitary sewer main projects for capital improvements. Projects could include a new sanitary sewer main and replacement of deteriorated infrastructure. The Village’s sewer customer base includes approximately 11,900 customers, 1,750 of whom are in unincorporated Glenview. Some properties in the Village receive water service but are not connected to the Village’s sanitary sewer system. The Village separates its customers into five customer classes: residential, commercial, government, industrial and municipal. Approximately 95% of total customers are residential, 4% commercial, and 1% industrial, government and municipal customers. Glenview customers are billed quarterly. Revenues Licenses & Permits Accounts for charges assessed to a homeowner or a business that wishes to connect to the Village sanitary sewer system. A connection charge is assessed per the Village’s Municipal Code and then a permit is issued for construction. Applicants are charged as provided in section 30-1 of the Municipal code, in addition to paying fees for materials and labor related to such connections at the time of application. Revenues from connection charges vary depending on the number of homeowners or businesses that are connecting to the Village’s sanitary sewer system in a given year. The 2022 budget remains level with the 2021 projection. Accounts for quarterly payments under the Cost Sharing Agreement between the Village, the Heatherfield Master Community Association, the Haverford Homeowners Association and Heatherfield LLC. The 1996 Amended and Restated Annexation Agreement between the Village, the Missionary Sisters Servants of the Sewer Connection Charges 420330 2021 Budget 2022 Budget $8,000 $8,000 Heatherfield 420350 2021 Budget 2022 Budget $5,000 $5,000 Village of Glenview, IL - 2022 Budget 233 Glenview Sanitary Sewer Fund Holy Spirit and Marathon U.S. Realties, Inc., included a requirement that a sanitary lift station be constructed and maintained. The agreement provided that the Village would perform ongoing maintenance and repair of the lift station with the expenses paid by Heatherfield. The Village assesses each of the three associations a proportionate share of the lift station expense (Heatherfield Master Association: 71.10%, Haverford: 22.04%, and Heatherfield Center: 6.86%). For the 2022 budget, the Village is anticipating these revenues to remain level with the 2021 projection. Charges for Services Accounts for the sanitary sewer user charges. The charge is intended to require each user of the sanitary sewer system to pay a proportionate share of the operation and maintenance costs, including replacement, of the sanitary sewer system of the Village. The Village currently maintains sewer rates that include a fixed charge and a consumption charge. The fixed charge is assessed quarterly based on the size of the customer’s water meter and the consumption charge is based on the quarterly metered water use. 2019 2020 2021 Projection 2022 Budget Sewer Charges $2,312,551 $2,467,581 $2,624,792 $2,789,771 Percentage Change -6.70%6.37% 6.29% During 2017, the Village completed a water and sanitary sewer rate study which resulted in a recommendation to maintain the current water and sanitary sewer rate structures of a fixed component plus a consumption component. The study further recommended that the Water Fund fixed component would recover more than the current 6.7% of total water fund costs by increasing this portion of the rate structure to a recovery percentage of 15% by 2022. The study also suggested that the fixed rate component for the Sewer Fund rate structure be maintained at the cost recovery level of 27%. All of these recommendations were reviewed and approved by the Village Board. The new rates were adopted and were increased starting in 2018. In 2021, the Board gave direction to amend the fixed charges for the three smallest meter sizes, so that the fee was the same. This adjustment caused an increase in the recovery percentage, which will level out over time. The fixed and usage rates for 2020, 2021, and 2022 are detailed in the table below: Village Sewer Rates Meter Size 2020 2021 2022 5/8” & 3/4S” – Fixed Rate $7.78 $10.59 $10.59 3/4" – Fixed Rate $10.83 $10.59 $10.59 1” – Fixed Rate $15.87 $10.59 $10.59 1 ½” – Fixed Rate $37.97 $38.35 $38.35 2” – Fixed Rate $74.17 $80.07 $80.07 3” – Fixed Rate $180.35 $207.79 $207.79 4” – Fixed Rate $323.80 $390.76 $390.76 6” – Fixed Rate $488.80 $537.09 $537.09 8” – Fixed Rate $639.13 $656.56 $656.56 Usage Rate (per 1,000 gal) $1.41 $1.44 $1.45 Sewer Charges 440110 2021 Budget 2022 Budget $2,467,592 $2,789,771 Village of Glenview, IL - 2022 Budget 234 Glenview Sanitary Sewer Fund % Change in Usage Rates 1.75% 2.00% 1.00% % of Revenues - Fixed Charge 27% 32.38% 34.65% Investment Income Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Benchmark interest rates have been cut in order to help stimulate the economy in response to COVID-19. As a result, the 2022 budget of $100 is significantly lower than the 2021 budget. Contributions & Transfers Accounts for transfers from the Special Service Area Bond Funds for reimbursement for capital projects. Expenditures Personnel Accounts for the portion of the salary expense for the full-time positions listed below allocated to the Sewer Fund. The 2022 budget includes a 3.5% merit pay increase for non-union employees and a 2.75% increase for union positions. The 2022 budget decreased by one Assistant to the Village Manager offset by an increase of four positions (one Village Manager, one Deputy Village Manager, one Civil Engineer II and one MEO). This combined with merit pay results in an increased 2022 budget. Salary Allocation by Fund Position Corp Waukegan/ Golf TIF Water Wholesale Water Sewer Other Funds Assistant to the Village Manager 40% -30%5% 5% Ins. & Risk - 15% FRRF - 5% Village Manager 90% -3%5% 1% Commuter - 1% Deputy Village Manager 75% -10%10% 5% - Director of Management Services 63% -3%-1% Commuter - 3% Ins. & Risk - 30% Deputy Director of Management Services 88% 5% 3% -1%3% - Commuter Resolution Center Supervisor 80% - 15% - 5% - Interest – Investment 460120 2021 Budget 2022 Budget $4,000 $100 Transfer from SSA Fund 490755 2021 Budget 2022 Budget $70,644 $60,520 Regular Salaries 511110 2021 Budget 2022 Budget $330,628 $341,676 Village of Glenview, IL - 2022 Budget 235 Glenview Sanitary Sewer Fund Salary Allocation by Fund Position Corp Waukegan/ Golf TIF Water Wholesale Water Sewer Other Funds (3) Customer Service Representative 80% -15%-5%- Utility Billing Representative - - 90% -10%- Deputy Director of Public Works 24% -58%4% 9% FRRF - 5% Management Analyst II 40% -30%5% 5% Ins. & Risk - 15% FRRF - 5% (2) Management Analyst I 40% -30%5% 5% Ins. & Risk - 15% FRRF - 5% Executive Assistant 29% -58%4% 9% - Public Works Superintendent 29% -58%4% 9% - (5) Public Works Supervisor 29% -58%4% 9% - (2)Field Inspector 29% -58%4% 9% - (19)MEO 29% -58%4% 9% - Director of Community Development 78% -15%-7%- Engineering Division Manager 60% -25%-15%- Engineering Project Manager 60% -25%-15%- Civil Engineer II 60% - 25% - 15% - Accounts for a portion of the salary expense for two part-time Customer Service Representatives. The 2022 budget includes a 3.5% merit increase. This is offset by an Administrative Intern position that was in the 2021 budget and eliminated for 2022. Temporary/Seasonal Salaries 511130 2021 Budget 2022 Budget $0 $8,820 Accounts for a portion of the cost of four (4) winter seasonal employees and two (2) summer seasonal interns to assist with Public Works core service delivery. Staff is budgeting the four winter seasonal employees at $20,000 each for the months of December through March at 40 hours per week; and budgeting for the two summer interns at approximately $9,000 each for a 14-week program. These positions are allocated as such: 30% to the Corporate Fund, 59% to the Water Fund, 2% to the Wholesale Water Fund, and 9% to the Sanitary Sewer Fund. Part-Time Salaries 511120 2021 Budget 2022 Budget $3,378 $2,063 Village of Glenview, IL - 2022 Budget 236 Glenview Sanitary Sewer Fund Accounts for a portion of the overtime salary expense for non-exempt personnel whose regular salaries are allocated to sewer. The 2022 budget is based on the Village’s hybrid model that leverages the value of in- house PW staff and outside contractors through outsourcing to perform typical PW functions such as locate services, hydrant flushing, valve exercising, snow operations etc. This is based on a three-year average and staff cost reallocations proposed for the FY 2022 budget. Longevity is paid to union employees per the union contract with 7 or more years of service hired prior to 1/1/15 (16 employees) and non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (10 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 5% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Accounts for a portion of deferred compensation paid to the Village Manager, Deputy Village Manager, Director of Management Services and the Director of Community Development at 3% of their base salary per the Employee Handbook. The 2022 budget is up from the 2021 budget due to the addition of allocations for the Village Manager and Deputy Village Manager positions to the Sewer Fund. Accounts for the same portion of the auto allowance as the regular salary allocation paid to the Village Manager, Deputy Village Manager, Director of Management Services and the Director of Community Development per the employee handbook. The 2022 budget is up from the 2021 budget due to the addition of allocations for the Village Manager and Deputy Village Manager positions to the Sewer Fund. Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, deferred compensation and auto allowance). Overtime Salaries 511210 2021 Budget 2022 Budget $31,128 $46,792 Longevity Pay 511240 2021 Budget 2022 Budget $4,536 $4,603 Deferred Compensation 512110 2021 Budget 2022 Budget $431 $805 Auto Allowance 512120 2021 Budget 2022 Budget $540 $852 FICA Payments 514110 2021 Budget 2022 Budget $28,115 $30,572 Village of Glenview, IL - 2022 Budget 237 Glenview Sanitary Sewer Fund Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates increased 6.7%. Contractual Audit services were competitively bid in 2017 and a five- year contract with an optional five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The total budget for audit services is $66,620, with a $1,154 proposed Sewer Fund FY 2022 budget. Audit and Related Reporting Sewer Fund Allocation Total Cost Sewer Fund Cost Audit Services (Baker Tilly) 2% $48,360 $967 GATA Grant Audit Services (Baker Tilly) 2% $1,750 $35 Single Audit Services/Federal Grant (Baker Tilly) 2% $5,070 $101 State of IL Comptroller’s Report (Baker Tilly) 2% $1,200 $24 Other Post-Employment Benefits Update (Actuary) 3% $900 $27 Continuing Debt Disclosure Annual Report (Piper Sandler) 0% $1,100 - TIF Reports (The Glen and Waukegan/Golf) 0% $2,240 - TOTAL $60,620 $1,154 IMRF Payments 514210 2021 Budget 2022 Budget $43,634 $38,440 Health Insurance 514410 2021 Budget 2022 Budget $59,693 $62,357 Audit Services 521140 2021 Budget 2022 Budget $1,231 $1,154 Corporate Fund 83.50% Waukegan/Golf TIF Fund 0.50% Special Tax Allocation Fund 4.00% Water Fund 6.00% Wholesale Water Fund 3.00% Commuter Parking Fund 1.00% Sanitary Sewer Fund 2.00% 100.00% Financial Services Fund Allocation Village of Glenview, IL - 2022 Budget 238 Glenview Sanitary Sewer Fund The Village provides various methods to give citizens a range of payment options for commuter parking permits, building permits, Police issued local ordinance violations, ambulance billing and other miscellaneous payments, some of which can be processed online. An annual transaction receipt analysis of accounts charged to each fund began in 2017 to determine the subsequent years fund allocation. Fund allocations (see table) are based on an analysis of receipt activity. For FY 2022, fee increases are anticipated to range from 0-7%. FY 2021 Bank Service Charges Sewer Fund Allocation Total Cost Sewer Fund Cost American Express 13% $12,500 $1,625 Credit cards 13% $85,575 $11,125 Vanco check processing 17% $2,700 $459 Paypal 13% $1,800 $234 TOTAL $103,576 $13,443 The Village outsourced financial services to Lauterbach & Amen in 2009. The 2022 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The 2021 contract amount was amended in July due to Village staff absorbing certain purchasing functions previously performed by Lauterbach & Amen staff resulting in the reduction of one full-time on-site staff member and changes in Lauterbach & Amen personnel. These changes reduced the monthly fee by approximately 10%. The financial charge for service is calculated annually by resource demand across funds. The majority of activity is in the Corporate Fund (83.5%). The remaining 16.5% represents work effort in the other funds. The 2022 budget projects a base contract increase of 3.5% from the revised 2021 contract amount, for a total contract value of $1,112,050 with the Sewer Fund allocation being $22,241 (2% of the total fee). Information technology (IT) functions are supported through contracted services. The primary IT contract is a managed service provider with on-site technical resources during business hours and after hour’s emergency support. The program staffing level is annually reviewed and allocated across funds based on general technology resource demands as shown in the table to the right (no change from 2021). Bank Service Charges 521150 2021 Budget 2022 Budget $12,159 $13,443 Finance & Accounting Services 521205 2021 Budget 2022 Budget $23,889 $22,241 Information Technology Services 521215 2021 Budget 2022 Budget $7,452 $8,396 Credit CardsChecks Ambulance Fees Corporate Fund 17%100% Water Fund 65% 83% Sanitary Sewer Fund 13% 17% Commuter Parking 5% Table 3: Fund Allocations Corporate Fund 90% Special Tax Allocation Fund 3.25% Water Fund 5% Sanitary Sewer Fund 1% Commuter Parking Fund 0.75% 100% Table 4: Technology Fund Allocation Village of Glenview, IL - 2022 Budget 239 Glenview Sanitary Sewer Fund Information Technology Sewer Fund Allocation Total Cost Sewer Fund Cost The IT contract was outsourced in three solicitations in 2007, 2013 and 2019. The FY 2022 budget proposes $686,898 for information technology support. Additionally, there are special projects for one- time hardware upgrades such as Storage Upgrades, Antivirus upgrades, and responses to security events totaling $24,013. The budget anticipates a first phase of transition to a cloud service provider with a total data center service fee of $25,000, applying the IT funds allocations. One-Time: Also proposed in FY 2022 is a one-time item to redesign the Village website (which was last updated in 2014) in the total amount of $82,766, applying the IT fund allocations. Expenses related to transitioning the Village’s ERP software (MUNIS) to the cloud environment are in this budget line totaling $20,919. 1% $839,596 $8,396 Accounts for the service fees for outside firms and agencies that support the work of the Sewer Fund. This includes services managed by the Management Services Department as well as Public Works. The main variation between the FY 2021 and FY 2022 for the technology portion of the budget is due to significant progress for the Community Development software project implementation. As part of a new mandate from the Metropolitan Water Reclamation District of Greater Chicago (MWRD), the Village is responsible to start a sanitary sewer condition assessment program for the Village’s sanitary sewer system. Starting in 2021, the Village hired a contractor to televise the Village’s sanitary sewer main lines and provide a written report. This will be above-and-beyond the sewer televising typically completed to support planning for the Village’s five-year Capital Improvement Program (CIP). The full sewer condition assessment program is to be completed in ten years, and each year’s budget should contemplate completing 1/10th (10%) of the program, or approximately 100,000 linear feet, which will keep the Village on-schedule to meet this new countywide requirement. Description Allocation Cost Amount Municipal GIS Partners, Inc. 1% $214,252 $2,143 GIS Consortium Shared Initiatives 1% $6,534 $65 Photogrammetric Mapping – 10 quarter sections 1% $18,700 $187 Utility Field Data Collection 1% $3,000 $30 Document Scanning Contract 1% $20,000 $200 Adobe Docusign 1% $2,472 $25 Wiring Contract - Electrical wiring for IT 1% $927 $9 Microwave Link Maintenance 1% $4,913 $49 Third Party IT Consultant 1% $3,000 $30 Utility Billing Mail and Bill Print Services 17% $18,850 $3,205 Leak alert mailers thru WaterSmart 17% $3,000 $510 Water Bill Meter Tickets 17% $500 $85 SCADA planning review, repair, and preventative maintenance 10% $45,240 $4,524 Sanitary sewer televising and condition assessment 100% $191,461 $191,461 Preventative maintenance and as-needed repairs for lift stations 27% $65,000 $17,550 Other Professional Services 521290 2021 Budget 2022 Budget $255,115 $220,073 Village of Glenview, IL - 2022 Budget 240 Glenview Sanitary Sewer Fund TOTAL $220,073 Accounts for the outsourced professional services under the Baxter Woodman contract to perform the services below. The first table shows how services are allocated across funds. The second table shows the detail of what is allocated to the Sanitary Sewer Fund. Public Works Outsourced Management Fund Allocation Table Corporate Water Sanitary Wholesale Water Commuter 2022 Budget Contract Management (30%) $19,890 (59%) $39,117 (9%) $5,967 (2%) $1,326 -$66,300 Sod Restoration (10%) $3,948 (80%) $31,588 (5%) $1,974 - (5%) $1,974 $39,485 General Landscaping (88%) $205,003 (9%) $20,966 - - (3%) $6,989 $232,958 Landscaping & Weed Control (100%) $12,840 - - - - $12,840 Landscaping Special Projects (100%) $43,797 - - - - $43,797 Public Works Director (30%) $61,006 (59%) $119,978 (9%) $18,302 (2%) $4,067 -$203,353 Water Operation Services - (80%) $40,000 - (20%) $10,000 -$50,000 Total Cost $346,484 $251,650 $26,243 $15,393 $8,963 $648,733 Community Development Engineering Services Table Corporate Water Sanitary Wholesale Water Commuter 2022 Budget Project Management & Grant Coordinator (60%) $97,000 (25%) $40,500 (15%) $24,300 - - $161,800 Total Cost $97,000 $40,500 $24,300 - - $161,800 Outsourced Management Sanitary Fund Detail Public Works Outsourced Management 521295 2021 Budget 2022 Budget $25,589 $50,543 Description Unit Measure Qty Unit Price Total Cost Sanitary Cost Contract management for routine monthly maintenance (9% of contract) Monthly 12 $5,525 $66,300 $5,967 Sod restoration services (5% of contract) Hourly 197 $200 $39,485 $1,974 Public Works Director (9% of contract) Hourly 2,080 $98 $203,353 $18,302 Project Management & Grant Coordinator Hourly 1,360 $119 $161,800 $24,300 TOTAL $470,938 $50,543 Village of Glenview, IL - 2022 Budget 241 Glenview Sanitary Sewer Fund Accounts for the cost of labor attorneys for personnel matters and special projects. The 2022 estimate is $5,000 and is allocated to the Corporate Fund (45% or $2,250), Water Fund (43% or $2,150), and Sewer Fund (12% or $600). The FY 2022 budget of $160,270 for cell phones was projected based on the historical actuals and plans for replacement or purchase of additional devices. The charges are allocated across funds based on general technology resource demands shown on the Information Technology Fund Allocation table. The increase is due to new devices being added for field work. Cell Phone Service Sewer Fund Allocation Total Cost Sewer Fund Cost Cellular service for phones and field computers (Verizon) 1% $145,000 $1,500 Cellular emergency phones and Board Epacket service (AT&T) 1% $9,000 $90 Payphone service at depot stations (Pacific Telemanagement) 1% $1,270 $13 TOTAL $155,270 $1,603 The FY 2022 total budget of $2,000 supports the biannual destruction of paper documents after they have been scanned and filed electronically following the approval of the Illinois Department of Archives. The Sewer Fund allocation is 1%, or $20 as detailed in the Information Technology Fund Allocation table. Accounts for $3,740 (17%) of the total postage cost of $22,000 for water/sewer utility bills mailed to Village customers by the third-party vendor Third Millennium. There are also costs budgeted in this account for postage related to water/sewer utility bill mailings processed through the Village’s postage machine. Additional costs are identified to be: $350 for the Village’s postage machine lease, $75 for the postage machine supplies and $1,750 for the postage cost from the Corporate Fund. This account includes ongoing software maintenance charges as well as any proposed projects that require software. Initial purchases of software licensing are competitively bid and awarded, and ongoing maintenance costs are budgeted annually. The difference between the 2021 and 2022 budgets is the transition of the Village’s ERP to the cloud and proposed initiatives for remote work and training software. Outside Litigation 521540 2021 Budget 2022 Budget $360 $600 Cell Phone Service & Equipment 522115 2021 Budget 2022 Budget $1,273 $1,603 Document Destruction 522120 2021 Budget 2022 Budget $20 $20 Postage 522145 2021 Budget 2022 Budget $4,090 $5,915 Software Licensing 522160 2021 Budget 2022 Budget $16,947 $17,188 Village of Glenview, IL - 2022 Budget 242 Glenview Sanitary Sewer Fund The charges are allocated across funds based on general technology resource demands, updated annually, and summarized below by function. Software that supports a specific function is charged directly to the appropriate account. For example, utility billing software is charged toward the Water and Sanitary Sewer Funds and the New World software is offset through Joint Dispatch revenue. Description Sewer Fund Allocation Total Cost Sewer Fund Cost General Village-Wide Software 1% $924,312 $9,243 Geographic System Information (GIS) Software - GISSW 1% $4,300 $43 Office Software - OFFSW 1% $364,180 $3,642 Network Software - NETSW 1% $34,414 $344 Tyler Munis Software - MUNSW 1% $287,022 $2,870 Public Works Software - PWSW 1% $20,489 $205 Timekeeping Software - TIME 1% $31,056 $311 GovIT Consortium Software - GOVIT 1% 50,589 $506 Glenview Public Television - GVTV 1% $2,431 $24 TOTAL $17,188 The FY 2022 budget for general telephone service, 911 lines, and fiber connection charges for the Village. The budget was projected based on the average FY 2021 expenditures. The charges are allocated across funds based on general technology resource demands. The FY 2022 total proposed budget for general voice and data services is $311,901 of which of which $166,933 is offset by dispatch revenue. The Sewer Fund supports 1% of the remaining of $144,968, or $1,450 of Telephone expenses. Accounts for maintenance costs of Village generators. The 2022 budget is based on a three-year average. Accounts for building repairs for Village owned lift stations. The 2022 budget is based on new requests and anticipated repairs. Accounts for gas meter maintenance at the Village’s East and West pumps. This includes the inspection, testing and maintenance of detection units and sensors. Staff estimates that the 2022 expenditures will be $300. Telephone 522170 2021 Budget 2022 Budget $1,413 $1,450 Building Maintenance 522210 2021 Budget 2022 Budget $3,000 $3,000 Building Repairs 522215 2021 Budget 2022 Budget $0 $4,000 Gas Detector Maintenance & Repairs 522240 2021 Budget 2022 Budget $300 $300 Village of Glenview, IL - 2022 Budget 243 Glenview Sanitary Sewer Fund Accounts for the hauling of spoil from street sweeping and spoil from street excavations. Based on a three- year average of work, the hauling of spoil is only allocated 10% from the Sanitary Fund. Hauling Fund Allocation table Hauling of spoil Hauling of spoil - asphalt Hauling from street sweeping Total cost Corporate (20%) $33,048 $1,102 $21,000 $55,150 Water (70%) $115,668 $3,856 -$119,524 Sanitary (10%) $16,524 $551 - $17,075 2022 Budget $165,240 $5,509 $21,000 $191,749 Description Contractor Unit measure Qty Unit price Total cost Sanitary cost Hauling of spoil (10%) G & L Tons 600 tons $275 $165,240 $16,524 Hauling of spoil- asphalt (10%) G & L Tons 27 tons $204 $5,509 $551 TOTAL $170,749 $17,075 Accounts for emergency contract assistance for lift station pump repairs. The 2022 budget is based on a three-year average. Locate Subscription Accounts for the cost associated with locating underground utilities prior to digging or excavating. The 2022 budget is based on an annual subscription with JULIE locates. Public Works Disposal Fees 524040 2021 Budget 2022 Budget $17,075 $17,075 Sewer Collection System 524045 2021 Budget 2022 Budget $15,000 $15,000 Locates 524046 2021 Budget 2022 Budget $38,291 $43,978 Locates Subscription Fund Allocation table Corporate (20%) $2,778 Water (50%) $6,945 Sanitary (20%) $2,788 Wholesale (10%) $1,389 2022 Budget $13,900 Village of Glenview, IL - 2022 Budget 244 Glenview Sanitary Sewer Fund Locate Services Accounts for utility locating services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside contractors through outsourcing to perform typical public works functions. The estimated annual cost is $41,200 for the Sanitary Fund. This is based on contract costs. Commodities Asphalt material Accounts for the cost of hot patch ($732) asphalt used to fill potholes in roadways. Hot patch is a more permanent fix to potholes and requires excavating to address the underlying problem that caused the pothole. Cold patch is used to temporarily fill potholes as a “quick fix.” Below is the amount of hot patch and cold patch that has been used since 2017. Staff anticipates the 2022 asphalt budget to remain flat in accordance with the previous year’s budget numbers. Locates Services Fund Allocation table Corporate (20%) $41,200 Water (50%) $103,000 Sanitary (20%) $41,200 Wholesale (10%) $20,600 2022 Budget $206,000 Asphalt 531020 2021 Budget 2022 Budget $20,732 $20,732 Asphalt Fund Allocation Table Corporate Water Sanitary 2022 Budget Hot patch- binder $846 $1,692 $282 $2,820 Hot patch - surface $1,350 $2,700 $450 $4,500 Cold patch $12,096 $18,144 - $30,240 Total cost $14,292 $22,536 $732 $37,560 Hot Patch – Surface (10% Sewer) Tons Unit Cost Total 2017 634 $47 $29,798 2018 585 $54 $31,590 2019 350 $50 $17,500 2020 180 $50 $9,000 2021 90 $50 $4,500 2022 87 $52 $4,500 Hot Patch – Binder (10% Sewer) Tons Unit Cost Total 2017 361 $43 $15,552 2018 390 $50 $19,500 2019 250 $47 $11,750 2020 120 $47 $5,640 2021 60 $47 $2,820 2022 59 $48 $2,820 Cold Patch (0% Sewer) Tons Unit Cost Total 2017 230 $122 $28,060 2018 237 $135 $32,095 2019 200 $144 $28,800 2020 210 $144 $30,240 2021 210 $144 $30,240 2022 229 $132 $30,240 Village of Glenview, IL - 2022 Budget 245 Glenview Sanitary Sewer Fund Asphalt repair services Accounts for asphalt repair services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside contractors through outsourcing to perform typical public works functions. This work includes the contractor purchasing asphalt and repair roads that are requested by Village staff. The estimated annual cost is $20,000 for the Sanitary Fund. Accounts for the purchase of concrete for repairs to public property. Concrete Repair Fund Allocation Table Corporate (60%) Water (32%) Sanitary (3%) Commuter (5%) 2022 Budget Sidewalk $86,319 $46,036 $4,316 $7,194 $143,864 Curb $25,188 $13,434 $1,258 $2,099 $41,980 Driveway $7,338 $3,914 $367 $612 $12,230 Pavement Patch $69,888 $37,273 $3,494 $5,823 $116,480 Utility Restoration $62,899 $33,546 $3,145 $5,242 $104,832 Total $251,632 $134,203 $12,581 $20,968 $419,386 Staff has developed a twelve-year program to repair and maintain sidewalks and curbs within the Village’s limits. In 2021, Public Works staff began repairs in section 2 and surveying section 3 for sidewalk and curb repair. After the repairs have been done, surveying begins on the next section, which will determine funding needs for the following year. Beginning in 2022, staff will complete repairs in section 3 and survey section 4. Staff will continue to repair driveways, pavement patches and utility restorations through work orders and resident requests. Asphalt Repair Services Fund Allocation table Corporate (30%) $60,000 Water (60%) $120,000 Sanitary (10%) $20,000 2022 Budget $200,000 Concrete 531021 2021 Budget 2022 Budget $12,097 $12,581 Village of Glenview, IL - 2022 Budget 246 Glenview Sanitary Sewer Fund Audio Visual Supplies 531025 2021 Budget 2022 Budget $0 $50 Accounts for the supplies for the Glenview TV production. Each year GVTV provides an updated equipment request to support annual programming. The 2022 budget includes replacement of a camcorder ($4,500) and audio-visual programming for the AMX system ($500) for a total amount of $5,000. The 2022 Sewer Fund budget represents 1% of the $5,000 total. Accounts for battery backup uninterruptible power supply (UPS) batteries for computer equipment which provides power in a main power failure. The budget is based on replacing one larger unit per year. FY 2021 included a one-time $10,000 expense not needed in 2022. Accounts for maintenance and supplies for copiers and plotters. The 2021 Sewer budget represents 1% of the $32,000 total budget. This account includes expenditures for extended warranties and maintenance agreements for network hardware (servers, data storage devices, routers, and wireless access points), audio visual video equipment, and Kronos Time Clocks. The FY 2022 budget decrease is primarily due to hardware that was replaced in 2021, that now only needs support agreements. Sidewalk Repair Program Type Total Section-based $107,173 Resident request $36,691 TOTAL $143,684 Curb Repair Program Type Total Section-based $32,152 Resident request $9,828 TOTAL $41,980 Driveway Repair Program Type Total Resident request $12,230 Pavement Patch Program Type Total Resident request $116,480 Utility Restoration Repair Program Type Total Resident request $104,832 Batteries (Specialized) 531030 2021 Budget 2022 Budget $132 $32 Computer/Printer/Copier Toner 531070 2021 Budget 2022 Budget $318 $320 Electronic Equipment & Supplies 531080 2021 Budget 2022 Budget $1,003 $775 Village of Glenview, IL - 2022 Budget 247 Glenview Sanitary Sewer Fund Accounts for aggregate delivery services for limestone material (CA-7) which is used for property restorations. Accounts for topsoil and sand used for clean fill for property restorations related to sewer jobs. Accounts for a portion of the cost of natural gas for pump station facilities. The 2022 budget is based on a three-year average plus anticipated natural gas cost increases. Accounts for supplies for maintenance of facilities such as sewer couplings, manhole flat tops, adjusting rings and various other small supplies. The 2022 budget is up from the 2021 budget due to one water pump replacement in addition to the regular operational supplies. Limestone (CA-7) 531135 2021 Budget 2022 Budget $6,846 $6,846 Limestone Purchases Tons used Unit Cost Total cost 2016 4,544 $18.40 $83,622 2017 3,518 $18.87 $66,401 2018 4,259 $19.17 $81,647 2019 4,250 $16.30 $69,275 2020 4,200 $16.30 $68,460 2021 4,200 $16.30 $68,460 2022 4,200 $16.30 $68,460 Limestone Fund Allocation Corporate (10%) $6,846 Water (80%) $54,768 Sanitary (10%) $6,846 2022 Budget $68,460 Topsoil 531136 2021 Budget 2022 Budget $1,535 $1,535 Topsoil Purchases 21-ton truckload used Unit Cost Total cost 2016 40 $362.37 $14,495 2017 48 $393.17 $18,479 2018 35 $410 $14,357 2019 38 $400 $15,200 2020 38 $400 $15,200 2021 38 $404 $15,352 2022 38 $404 $15,352 Topsoil Fund Allocation Fund Amount Corporate (10%) $1,535 Water (80%) $12,282 Sanitary (10%) $1,535 2022 Budget $15,352 Natural Gas 531145 2021 Budget 2022 Budget $4,000 $6,075 Operational Supplies 531155 2021 Budget 2022 Budget $14,200 $23,700 Village of Glenview, IL - 2022 Budget 248 Glenview Sanitary Sewer Fund Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee recommendations. This account is used for first aid kits and supplies, gloves, protective eyewear, disinfectant supplies, barricades, traffic cones, and high visibility safety vests. The 2022 budget is based on a three-year average. Accounts for electricity for Village streetlights and lift stations. The 2022 budget is based on a three-year average. Other Charges On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank (Busey Bank) in a draw-loan in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. Principal and interest payments are allocated 90% to the Water Fund and 10% to the Sewer Fund. Interest payments are made in June and December on a semi-annual basis each year. Interest on the loan is 2% of the loan balance at the beginning of the year. The total 2022 budget amount is $70,949 with the Sewer Fund allocation being $7,095. On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank (Busey Bank) in a draw-loan in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. This is a Bank Qualified Tax-Exempt loan and the Village has drawn a total of $6,876,024. The remaining amount will not be drawn. The principal payment is made in November on an annual basis each year. Principal and interest payments are allocated 90% to the Water Fund and 10% to the Sewer Fund. The total 2022 budget amount is $1,125,155 with the Sewer Fund allocation being $112,516. Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Sewer Fund. The total equipment value and replacement cycles are reviewed and updated annually. Safety Equipment 531205 2021 Budget 2022 Budget $1,300 $1,300 Electricity 531235 2021 Budget 2022 Budget $9,500 $8,500 Loan Interest 540031 2021 Budget 2022 Budget $9,158 $7,095 Loan Principal 540225 2021 Budget 2022 Budget $103,139 $112,515 CERF Charges 560010 2021 Budget 2022 Budget $24,827 $23,685 Village of Glenview, IL - 2022 Budget 249 Glenview Sanitary Sewer Fund Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Accounts for the portion of the Village’s general liability insurance costs allocated to the Sewer Fund. Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Sewer Fund vehicles. Accounts for the portion of the worker’s compensation insurance costs allocated to the Sewer Fund. Capital Projects Accounts for the capital project expenditures allocated to the Sewer Fund. The 2022 budget includes design services, road resurfacing program, road reconstruction projects, sanitary sewer projects, and water system projects. Design Services Sewer Fund Cost Road Design (B&W) $192,608 Inspectional Services(B&W) $126,080 Total Design Services $318,688 Road Resurfacing Program (The Road Resurfacing includes sanitary and storm sewers replacement/lining as part of the road resurfacing program. The Road Resurfacing includes the following work: curb removal and replacement, underground utility replacement/repairs, sidewalk replacement, roadway base repair if needed, removal and placement of new asphalt pavement, and landscape restoration. Minor Area Repair Strategy – Asphalt (MARS-A), which consists of the resurfacing of partial street sections throughout the Village is included. Minor Area Repair Strategy - Concrete (MARS-C), which consists of the full slab replacement of concrete streets is also part of this program. Both of these MARS strategies are used to extend the service life of Village roadways until a full resurfacing or reconstruction can be completed). Harrison Street/Warren Road (Greenwood Road to Warren Road) $2,000 Warren Road (Harrison Road to West End) $1,000 FRRF Charges 560040 2021 Budget 2022 Budget $29,307 $44,908 General Liability Insurance 560070 2021 Budget 2022 Budget $35,743 $43,058 MERF Charges 560090 2021 Budget 2022 Budget $38,923 $30,790 Risk Management Fixed Charges 560100 2021 Budget 2022 Budget $24,496 $37,101 Capital Projects 572021 & 572022 2021 Budget 2022 Budget $1,883,877 $1,839,406 Village of Glenview, IL - 2022 Budget 250 Glenview Sanitary Sewer Fund Iroquois Drive (Mohawk Lane to Mohawk Lane) $4,000 Robincrest Lane (Harlem Avenue to Spruce Street) $82,950 Garden Court (Robincrest Lane to North End) $17,571 Robincrest Lane (Shermer Road to Spruce Street) $104,400 Spruce Street (Robincrest Lane to Central Road) $2,226 Wissing Lane (Robincrest Lane to South End) $10,600 Total Road Resurfacing Program $224,747 Road Reconstruction Projects (The Road Reconstruction includes sanitary sewer replacement/lining, water main replacement or installation, and storm sewer installation/replacement/lining. The Road Reconstruction includes the following work: pavement removal, curb removal and replacement or installation, underground utility installation/replacement/repairs, public utility relocations, sidewalk replacement, roadway base repair/replacement, placement of new asphalt pavement, parkway grading, and landscape restoration. Roadway reconstruction projects will typically reestablish the full-service life for all public components included.) Basswood Court & Circle (Sequoia Trail to Silverwillow Drive) $114,000 Redbud Lane (Blackthorn Drive to Sequoia Trail) $20,500 Silverwillow Drive (Blackthorn Drive to Sequoia Trail) $71,100 Blackthorn Drive (Sequoia Trail to 1505 Blackthorn Drive) $121,750 Chatham Road (Glenview Road to South End) $224,600 Woodlawn Road (SSA) (Brandon Road to Wagner Road) $160,350 Ferndale Road & CDS (Harms Road to Hunter Road) $223,114 Central Road (SSA) (Harlem Havenue to Lehigh Avenue) $59,000 Spruce Street (Harrison Street to Colfax Avenue) $35,000 Total Road Reconstruction Projects $1,029,414 Sanitary Sewer Projects (This project will televise sections of sanitary sewer throughout the Village to assist in prioritizing future capital improvement projects within the road resurfacing and reconstruction programs. Sanitary sewer lining is a rehabilitation program that lines sewers via trenchless method, without requiring excavating and extends the life and performance of the sewer. As recommended by the Flood Risk Reduction Program, and approved by the Village Board, conversion from gravity to overhead sanitary services will be supported by this cost-sharing program. The Village will pay 50%, up to $7,500, per property. Sanitary Sewer TV Inspections (Review & Report) $120,230 Sanitary Sewer and Manhole Lining $116,327 Cost Sharing Program - Overhead Sanitary Conversion $30,000 Total Sanitary Sewer Projects $266,557 Total Sanitary Sewer Capital Projects $1,839,406 Village of Glenview, IL - 2022 Budget 251 Commuter Parking Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Charges For Services 153,167 210,940 320,181 167,418 (43,522) Investment Income 7,879 17,900 350 250 (17,650) Other Revenues 120 - - - - Total Revenues 161,166 228,840 320,531 167,668 (61,172) Expenditures Personnel 91,862 68,586 68,081 83,520 14,934 Contractual 210,084 197,576 196,065 213,081 15,505 Commodities 42,517 58,560 42,560 53,875 (4,685) Other Charges 92,892 - - - - Interfund Charges 249,101 247,938 247,938 225,680 (22,258) Total Expenditures 686,455 572,660 554,644 576,157 3,497 - Surplus/(Deficit)(525,289) (343,820) (234,113) (408,489) (64,669) - Ending Cash and Investments 1,136,980 793,160 902,867 494,378 (298,782) Commuter Parking Fund Summary Commuter Parking Fund SummaryVillage of Glenview, IL - 2022 Budget 252 Revenues 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Charges For Services 440310 - Parking Meter Fees 70,064 79,750 31,273 53,208 (26,542) 440320 - Commuter Parking Permits 79,843 123,630 72,397 114,210 (9,420) 440425 - Reimbursements - - 216,511 - - 440520 - Vendor Lease Rental 3,260 7,560 - - (7,560) Total Charges For Services 153,167 210,940 320,181 167,418 (43,522) Investment Income 460110 - Interest-Savings 2,789 2,400 300 200 (2,200) 460120 - Interest-Investment 5,090 15,500 50 50 (15,450) Total Investment Income 7,879 17,900 350 250 (17,650) Other Revenues 470999 - Miscellaneous Revenues 120 - - - - Total Investment Income 120 - - - - Total Commuter Parking Fund Revenues 161,166 228,840 320,531 167,668 (61,172) Commuter Parking Fund Revenue Line Item Budget Commuter Parking FundVillage of Glenview, IL - 2022 Budget 253 Commuter Parking Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Personnel 511110 - Regular Salaries 59,941 44,161 45,629 55,313 11,152 511120 - Part Time Salaries 8,556 7,321 5,278 7,016 (305) 511210 - Overtime Salaries 444 465 498 400 (65) 511240 - Longevity Pay 242 174 174 - (174) 512110 - Deferred Comp 53 13 49 213 200 512120 - Auto Allowance 60 30 59 252 222 514110 - FICA Payments 5,100 3,991 3,849 4,784 793 514210 - IMRF Payments 8,106 5,896 6,010 6,086 190 514213 - GASB 75 OPEB Expense 1,817 - - - - 514410 - Health Insurance 7,543 6,535 6,535 9,456 2,921 Contractual 521140 - Audit Services 457 549 511 565 16 521150 - Bank Service Charges 5,435 4,500 4,780 4,994 494 521205 - Finance & Accounting Services 11,718 11,944 11,244 11,121 (823) 521215 - Information Technology Services 4,602 5,588 5,588 6,297 709 521290 - Other Professional Service 1,638 2,446 2,446 2,054 (392) 521295 - Consolidated Contract Expenses 9,368 8,648 8,648 8,963 315 522115 - Cell Phone Service & Equipment 922 1,387 1,387 1,202 (184) 522120 - Document Destruction - 15 15 15 - 522145 - Postage 828 1,400 1,400 1,500 100 522155 - Rentals 7,830 8,000 7,947 8,000 - 522160 - Software Licensing 8,576 11,739 11,739 6,221 (5,517) 522170 - Telephone 825 1,061 1,061 1,087 26 522210 - Building Maintenance 27,198 24,000 24,000 23,000 (1,000) 522215 - Building Repairs 33,685 5,000 10,000 5,000 - 522225 - Electrical Repairs 383 1,000 500 500 (500) 522230 - Equipment Maintenance 10,560 11,000 11,000 16,000 5,000 522245 - Grounds Maintenance - 8,700 8,700 9,210 510 522260 - Mechanical Repairs 1,259 1,000 1,500 2,000 1,000 522280 - Roadways Maintenance - 5,000 5,000 5,000 - 522285 - Snow And Ice Maintenance 84,800 84,600 78,600 100,352 15,752 Total Contractual 210,084 197,576 196,065 213,081 15,505 Commodities 531021 - Concrete 20,913 20,162 20,162 20,968 806 531025 - Audio Visual Supplies - - - 37 37 531030 - Batteries ( Specialized)- 99 99 24 (75) 531070 - Computer/Printer/Copier Toner 340 239 239 240 1 531080 - Electronic Eqpt & Supplies - 460 460 581 121 531125 - Janitorial Supplies 859 1,000 1,000 1,000 - 531145 - Natural Gas 4,693 6,000 6,000 7,425 1,425 531155 - Operational Supplies 1,187 4,000 2,000 4,000 - 531235 - Electricity 13,512 25,000 11,000 18,000 (7,000) 535050 - Other Supplies/Tools 1,014 1,600 1,600 1,600 - Total Commodities 42,517 58,560 42,560 53,875 (4,685) Other Charges Commuter Parking Fund Expenditure Line Item Budget Commuter Parking FundVillage of Glenview, IL - 2022 Budget 254 Commuter Parking Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. 540110 - Depreciation 92,392 - - - - 540190 - Miscellaneous 500 - - - - Total Other Charges 92,892 - - - - Interfund Charges 560010 - CERF Charges 11,515 11,515 11,515 11,190 (325) 560040 - FRRF Charges 229,733 229,733 229,733 206,720 (23,013) 560070 - General Liability Insurance 6,545 5,654 5,654 6,689 1,035 560100 - Risk Management Fixed Charges 1,308 1,036 1,036 1,081 45 Total Interfund Charges 249,101 247,938 247,938 225,680 (22,258) Commuter Parking Fund Total 686,455 572,660 554,644 576,157 3,497 Commuter Parking FundVillage of Glenview, IL - 2022 Budget 255 Commuter Parking Fund Commuter Parking Fund The Commuter Parking Fund (“Commuter Fund”) is an enterprise fund which means the fund operates as a business and user charges are the main source of revenue, as opposed to taxes or other general revenues. These funds are used to account for the operations associated with the commuter parking lots, stations, and platforms downtown and at the Glen. The Village maintains commuter parking lots and related facilities at both train stations located downtown and at the Glen. The downtown station offers both METRA and Amtrak service, while the Glen station only offers METRA service. The Village offers a daily parking fee of $2.00 per day. The 2021 rates for permit parking were discounted 50% due to COVID related changes in parking patterns and these discounted rates are being carried forward to 2022. Annual permit costs for 2021 have been $150 for Glenview residents and $200 for non-residents. Semi-annual permit costs are $75 for Glenview residents and $100 for non- residents. METRA allows the sale of a limited number of parking permits. The Public Works Department is primarily responsible for maintaining the buildings and parking lots at the train stations. The Public Works Department manages snow removal, landscaping, tree plantings, parking machine maintenance, asphalt and street lighting repairs and the long-term capital improvements of the building structures and general maintenance. The Records Division within the Management Services Department administers parking permit sales and parking citation collections. Revenues Charges for Services Accounts for the fees collected at parking meters in the commuter parking lots. Daily fee parking is available at a cost of $2 per day. Overnight parking for multiple days is available only at the downtown station in designated spaces at a cost of $2 per day. The first half of 2021 saw a dramatic decrease in parking fees due to the pandemic. While the second half has shown signs of recovery, it still remains to be seen when or if commuter activity will return to pre-pandemic levels. The 2022 budget is based on a decrease in parking fees due to the COVID-19 pandemic and its effect on commuter behavior. Accounts for permit parking at the downtown station and The Glen station and parking fines. Permit costs vary depending on whether you live in incorporated Glenview. The annual and semi-annual cost for residents is $75 and $150, respectively, and non-residents is $100 and $200, respectively. As the second half of 2021 has shown signs of recovery and an increase in demand, 2022 permit prices will increase by 25%. This will offer financial flexibity to customers while also recognizing financial obligations of the fund. It still remains to be seen when or if commuter activity will return to pre-pandemic levels. Therefore the 2022 budget reflects an expected continued decrease in demand for commuter parking permits as compared to pre-pandemic levels. Parking Meter Fees 440310 2021 Budget 2022 Budget $79,750 $53,208 Commuter Parking Permits 440320 2021 Budget 2022 Budget $123,630 $114,210 Village of Glenview, IL - 2022 Budget 256 Commuter Parking Fund Accounts for the quarterly rental payments received from vendors located in the commuter train stations. In response to the COVID-19 pandemic, lease fees were waived for 2021 and are not anticipated to be received in 2022. Investment Income Accounts for interest income from the Village’s savings accounts at Glenview State Bank (Busey Bank). The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s budget is $200. Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Benchmark interest rates have been drastically cut in order to help stimulate the economy in response to COVID-19. As a result, the 2022 budget of $50 is significantly lower than the 2021 budget. Expenditures Personnel Accounts for the portion of the salary expense for the full-time positions listed below allocated to the Commuter Fund. The 2022 budget includes a 3.5% merit pay increase for all positions. The 2022 budget increased by two positions (Village Manager and a Records Clerk). This combined with merit pay resulted in an increased 2022 budget. Salary Allocation by Fund Position Corp Waukegan/ Golf TIF Water Sewer Commuter Wholesale Water Ins. & Risk Village Manager 90% -3%1% 1% 5% - Director of Management Services 63% -3%1% 3% -30% Deputy Director of Management Services 88% 5% 3% 1% 3% - - Police Records Supervisor 90% - - - 10% - - Vendor Lease Rental 440520 2021 Budget 2022 Budget $7,560 $0 Interest – Savings 460110 2021 Budget 2022 Budget $2,400 $200 Interest – Investment 460120 2021 Budget 2022 Budget $15,500 $50 Regular Salaries 511110 2021 Budget 2022 Budget $44,161 $55,313 Village of Glenview, IL - 2022 Budget 257 Commuter Parking Fund Salary Allocation by Fund Position Corp Waukegan/ Golf TIF Water Sewer Commuter Wholesale Water Ins. & Risk Records Coordinator 90% - - - 10% - - (2)Records Clerk 90% - - - 10% - - (2) Public Service Officer 90% - - - 10% - - Accounts for a portion of the salary expense for two part-time Customer Service Representatives. The 2022 budget includes a 3.5% merit increase. This is offset by one Customer Service Representative position that was in the 2021 budget but eliminated for 2022. Accounts for 10% of the overtime salary expense for the Records Clerks and the Records Coordinator. The 2022 budget is based on an average of 2 hours per month when necessary for coverage, deadlines, or administrative court. Longevity is paid to non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012. Longevity amounts are included in the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 5% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. For the 2022 budget there are no employees allocated to the Commuter Fund who meet the criteria for longevity payments. Accounts for a portion of deferred compensation paid to the Village Manager and the Director of Management Services at 3% of their base salary per the Employee Handbook. The 2022 budget is up from the 2021 budget due to the addition of the Village Manager position to the Commuter Fund. This combined with allocation changes resulted in an increased 2022 budget. Accounts for the same portion of the auto allowance as the regular salary allocation paid to the Village Manager and the Director of Management Services per the employee handbook. The 2022 budget is up Part-Time Salaries 511120 2021 Budget 2022 Budget $7,321 $7,016 Overtime Salaries 511210 2021 Budget 2022 Budget $465 $400 Longevity Pay 511240 2021 Budget 2022 Budget $174 $0 Deferred Compensation 512110 2021 Budget 2022 Budget $13 $213 Auto Allowance 512120 2021 Budget 2022 Budget $30 $252 Village of Glenview, IL - 2022 Budget 258 Commuter Parking Fund from the 2021 budget due to the addition of the Village Manager position to the Commuter Fund. This combined with allocation changes resulted in an increased 2022 budget. Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, deferred compensation, and auto allowance). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2022 employer rate is 9.73% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2022 rate is 17.5% lower than the 2021 rate of 11.79% primarily due to positive investment results and changes in actuarial assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 2.5% and the PPO rates increased 6.7%. Contractual Audit services were competitively bid in 2017 and a five-year contract with an optional five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The total budget for the Village audit services is $60,620, with a $565 proposed Commuter Parking Fund FY 2022 budget. Audit and Related Reporting Commuter Fund Allocation Total Cost Commuter Cost Audit Services (Baker Tilly) 1% $48,360 $484 GATA Grant Audit Services (Baker Tilly) 1% $1,750 $18 Single Audit Services/Federal Grant (Baker Tilly) 1% $5,070 $51 State of IL Comptroller’s Report (Baker Tilly) 1% $1,200 $12 Other Post-Employment Benefits Update (Actuary) 0% $900 - FICA Payments 514110 2021 Budget 2022 Budget $3,991 $4,784 IMRF Payments 514210 2021 Budget 2022 Budget $5,896 $6,086 Health Insurance 514410 2021 Budget 2022 Budget $6,535 $9,456 Audit Services 521140 2021 Budget 2022 Budget $549 $565 Village of Glenview, IL - 2022 Budget 259 Commuter Parking Fund Continuing Debt Disclosure Annual Report (Piper Sandler) 0% $1,100 - TIF Reports (The Glen and Waukegan/Golf) 0% $2,240 - TOTAL $60,620 $565 The Village provides various methods to give citizens a range of payment options for commuter parking permits, building permits, Police issued local ordinance violations, ambulance billing and other miscellaneous payments, some of which can be processed online. An annual transaction receipt analysis of accounts charged to each fund began in 2017 to determine the subsequent years fund allocation. Fund allocations (see table) are based on an analysis of receipt activity. For FY 2022, credit card fee increases are anticipated to range from 0-7%. FY 2021 Bank Service Charges Commuter Fund Allocation Total Cost Commuter Fund Cost Ambulance credit card fees 0% $1,000 - American Express 5% $12,500 $625 Credit cards 5% $85,575 $4,279 Vanco check processing 0% $2,700 - Paypal 5% $1,800 $90 TOTAL $103,686 $4,994 The Village outsourced financial services to Lauterbach & Amen in 2009. The 2022 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The 2021 contract amount was amended in July due to Village staff taking on certain purchasing functions previously performed by Lauterbach & Amen staff resulting in the reduction of one full-time on-site staff member and changes in Lauterbach & Amen personnel. These changes reduced the monthly fee by approximately 10%. The financial charge for service is calculated annually by resource demand across funds. The majority of activity is in the Corporate Fund (83.5%). The remaining 16.5% represents work effort in the other funds. The 2022 budget projects a base contract increase of 3.5% from the revised 2021 contract amount, for a total contract value of $1,112,051 with the Commuter Parking Fund allocation being $11,121. Information technology (IT) functions are supported through contracted services. The primary IT contract is a managed service provider with on-site technical resources during business hours and after hour’s emergency support. The program staffing level is annually reviewed and allocated across funds based on Bank Service Charges 521150 2021 Budget 2022 Budget $4,500 $4,994 Finance & Accounting Services 521205 2021 Budget 2022 Budget $11,994 $11,121 Information Technology Services 521215 2021 Budget 2022 Budget $5,588 $6,297 Credit CardsChecks Ambulance Fees Corporate Fund 17%100% Water Fund 65% 83% Sanitary Sewer Fund 13% 17% Commuter Parking 5% Table 3: Fund Allocations Village of Glenview, IL - 2022 Budget 260 Commuter Parking Fund general technology resource demands as shown in the table to the right (no change from 2020). The allocations in the table are approximate and rounded for clarity. The proposed 2022 Budget includes the one-time projects originally planned for 2021 and new projects for 2022 such as transitioning to several cloud services. Information Technology Commuter Fund Allocation Total Cost Commuter Fund Cost The IT contract was outsourced in three solicitations in 2007, 2013 and 2019. The FY 2022 budget proposes $686,898 for information technology support. Additionally, there are special projects for one-time hardware upgrades such as Storage Upgrades, Antivirus upgrades, and responses to security events totaling $24,013. The budget anticipates a first phase of transition to a cloud service provider with a total data center service fee of $25,000, applying the IT funds allocations. One-Time: Also proposed in FY 2022 is a one-time item to redesign the Village website (which was last updated in 2014) in the total amount of $82,766, applying the IT fund allocations. Expenses related to transitioning the Village’s ERP software (MUNIS) to the cloud environment are in this budget line totaling $20,919. 0.75% $839,596 $6,297 Accounts for the service fees for outside firms and agencies that support the work of the Commuter Parking Fund. The main variation between the FY 2021 and FY 2022 for the technology portion of the budget due to the completion of the one-time projects. Description Allocation% Cost Amount Municipal GIS Partners, Inc. 0.75% $214,252 $1,607 GIS Consortium Shared Initiatives 0.75% $6,534 $49 Photogrammetric Mapping – 10 quarter sections 0.75% $18,700 $140 GIS/GPS Field Data Collection 0.75% $3,000 $22 Document Scanning Contract 0.75% $20,000 $150 Third Party IT Consultant 0.75% $3,000 $23 Wiring Contract - Electrical wiring for IT 0.75% $1,000 $7 Adobe DocuSign 0.75% $2,472 $19 Microwave Link Maintenance 0.75% $4,770 $37 TOTAL $2,054 Other Professional Services 521290 2021 Budget 2022 Budget $2,446 $2,054 Village of Glenview, IL - 2022 Budget 261 Commuter Parking Fund Accounts for the outsourced professional services under the Baxter Woodman contract to perform the Services below. The first table shows how services are allocated across funds. The second table shows the detail of what is allocated to the Commuter Parking Fund. Public Works Outsourced Services & Contract Management Village-Wide Fund Allocation Table Corporate Water Sanitary Wholesale Water Commuter 2022 Budget Contract Management (30%) $19,890 (59%) $39,117 (9%) $5,967 (2%) $1,326 - $66,300 Sod Restoration (10%) $3,948 (80%) $31,589 (5%) $1,974 - (5%) $1,974 $39,485 General Landscaping (88%) $205,003 (9%) $20,966 - - (3%) $6,989 $232,958 Landscaping & Weed Control (100%) $12,840 - - - - $12,840 Landscaping Special Projects (100%) $43,797 - - - - $43,797 Public Works Director (30%) $61,006 (59%) $119,978 (9%) $18,302 (2%) $4,067 - $203,353 Water Operation Services - (80%) $40,000 - (20%) $10,000 - $50,000 Program Management/Grant Coordination - (62.5%) $40,500 (37.5%) 24,300 - - $68,400 Total Cost $325,518 $292,150 $50,543 $15,393 $8,963 $717,133 Public Works Outsourced Services & Contract Management Commuter Fund Detail The FY 2022 budget of $160,270 for cell phones and equipment is based on the fiscal year 2021 projection and requests for additional devices and services for 2022. The budgeted 2022 Commuter Parking Fund allocation is approximately 0.75% of the total charges. PW Outsourced Services and Contract Management 521295 2021 Budget 2022 Budget $8,648 $8,963 Description Unit Measure Qty Unit Cost Total Cost Commuter Fund Cost Sod restoration services Hourly 197 $200.43 $39,485 $1,974 General landscape monthly maintenance (mowing, watering, etc.) Monthly 12 $19,413 $232,958 $6,989 TOTAL $272,443 $8,963 Cell Phone Service & Equipment 522115 2021 Budget 2022 Budget $1,387 $1,202 Village of Glenview, IL - 2022 Budget 262 Commuter Parking Fund Cell Phone Service Commuter Fund Allocation Total Cost Commuter Fund Cost Cellular service for phones and field computers (Verizon) 0.75% $150,000 $1,125 Cellular emergency phones and Board Epacket service (AT&T) 0.75% $9,000 $68 Payphone service at depot stations (Pacific Telemanagement) 0.75% $1,270 $9 TOTAL $160,270 $1,202 The FY 2022 total budget of $2,000 supports the biannual destruction of paper documents after they have been scanned and filed electronically following the approval of the Illinois Department of Archives. The Commuter Fund allocation is 0.75%, or $15 per the Information Technology Fund Allocation table. Accounts for the costs of annual and semi-annual courtesy letters ($950) and parking permits ($450) mailed to customers. Based on previous years, the 2022 budget estimates that approximately 1,800 courtesy letters will be mailed with a postage cost of $0.53. Additionally, approximately 75% of parking permits are mailed at a cost of $0.53 per mailing. Due to the possibility of extending the monthly permit option in 2022, additional mailings may be needed which is an additional cost of approximately $100. Accounts for the Metra easement right-of-way leases at the Downtown Station and the North Glen Station. The 2022 budget of $8,000 is based on an average of the previous three years. This account includes ongoing software maintenance charges as well as any proposed projects that require software. Initial purchases of software licensing are competitively bid and awarded, and ongoing maintenance costs are budgeted annually. The charges are allocated across funds based on general technology resource demands, updated annually, and summarized below by function. Software that supports a specific function is charged directly to the appropriate account. For example, utility billing software is charged toward the Water and Sanitary Sewer Funds and the New World software is offset through Joint Dispatch revenue. Document Destruction 522120 2021 Budget 2022 Budget $15 $15 Postage 522145 2021 Budget 2022 Budget $1,400 $1,500 Rentals 522155 2021 Budget 2022 Budget $8,000 $8,000 Software Licensing 522160 2021 Budget 2022 Budget $11,739 $6,221 Village of Glenview, IL - 2022 Budget 263 Commuter Parking Fund Description Commuter Fund Allocation Total Cost Commuter Fund Cost General Village-wide Software Varies $924,312 $263 Geographic System Information (GIS) Software - GISSW 0.75% $4,300 $32 Office Software - OFFSW 0.75% $364,180 $2,731 Network Software - NETSW 0.75% $34,414 $258 Tyler Munis Software - MUNSW 0.75% $287,022 $2,153 Public Works Software - PWSW 0.75% $20,489 $154 Timekeeping Software - TIME 0.75% $31,056 $233 GovIT Consortium Software - GOVIT 0.75% $50,589 $379 Glenview Public Television - GVTV 0.75% $2,431 $18 TOTAL $6,221 The FY 2022 budget for general telephone service, 911 lines, and fiber connection charges for the Village. The budget was projected based on the average FY 2021 expenditures. The charges are allocated across funds based on general technology resource demands. The FY 2022 total proposed budget for general voice and data services is $311,901 of which of which $166,933 is offset by dispatch revenue. The Commuter Fund supports 0.75% of the remaining of $144,968, or $1,087 of Telephone expenses. Accounts for maintenance costs of Village-owned facilities including the Custodial Services contract. Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Custodial Services (10% of contract) Advanced Cleaning 2020- 2022 Monthly 12 $1,917 $23,000 TOTAL $23,000 Accounts for costs associated with Village-owned facility repairs. The 2022 budget of $5,000 is based on an average of the previous three years of expenses. Accounts for the cost of electrical repairs of facilities. The 2022 budget of $500 is based on an average of the previous three years of expenses. Telephone 522170 2021 Budget 2022 Budget $1,061 $1,087 Building Maintenance 522210 2021 Budget 2022 Budget $24,000 $23,000 Building Repairs 522215 2021 Budget 2022 Budget $5,000 $5,000 Electrical Repairs 522225 2021 Budget 2022 Budget $1,000 $500 Village of Glenview, IL - 2022 Budget 264 Commuter Parking Fund Accounts for the annual contract for inspection and maintenance of Cale parking machines at both the downtown station and The Glen station. The 2022 budget includes 5G cellular modem upgrades for the parking machines. Accounts for fence repairs and maintenance of damaged fencing and landscaping along the Metra and North Glen platform beds. The 2022 budget amount is based on a three-year average and future expected work. Accounts for the maintenance and repairs to HVAC equipment and boilers. Based on a three-year average, staff estimates 2022 expenditures will be $2,000. Accounts for the contractual agreement for asphalt maintenance, pavement marking services, and hauling and delivery of construction materials. The 2022 budget amount is based on the three-year average. Accounts for snow plowing and snow removal from the downtown and North Glen Metra trains stations and the rental and installation of temporary snow fencing to secure snow dump in the north commuter lot. Description Contractor Contract Term Total Cost Snow Plowing from Train Stations Snow Systems 2019-2022 $89,352 Snow Hauling from Downtown and North Glen Metra Train Stations Snow Systems 2019-2022 $6,000 Rental and Installation of Temporary Snow Fencing N/A N/A $5,000 TOTAL $100,352 Commodities Accounts for contractual services to repair and replace concrete related to public property. Equipment Maintenance 522230 2021 Budget 2022 Budget $11,000 $16,000 Grounds Maintenance 522245 2021 Budget 2022 Budget $8,700 $9,210 Mechanical Repairs 522260 2021 Budget 2022 Budget $1,000 $2,000 Roadways Maintenance 522280 2021 Budget 2022 Budget $5,000 $5,000 Snow & Ice Maintenance 522285 2021 Budget 2022 Budget $84,600 $100,352 Concrete 531021 2021 Budget 2022 Budget $20,162 $20,968 Village of Glenview, IL - 2022 Budget 265 Commuter Parking Fund Concrete Repair Fund Allocation Table Corporate (60%) Water (32%) Sanitary (3%) Commuter (5%) 2022 Budget Sidewalk $86,319 $46,036 $4,316 $7,194 $143,864 Curb $25,188 $13,434 $1,258 $2,099 $41,980 Driveway $7,338 $3,914 $367 $612 $12,230 Pavement Patch $69,888 $37,273 $3,494 $5,823 $116,480 Utility Restoration $62,899 $33,546 $3,145 $5,242 $104,832 Total $251,632 $134,203 $12,581 $20,968 $419,386 Staff has developed a twelve-year program to repair and maintain sidewalks and curbs within the Village’s limits. In 2021, Public Works staff began repairs in section 2 and surveying section 3 for sidewalk and curb repair. After the repairs have been completed, surveying begins on the next section, which will determine funding needs for the following year. Beginning in 2022, staff will complete repairs in section 3 and survey section 4. Staff will continue to repair driveways, pavement patches and utility restorations through work orders and resident requests. Sidewalk Repair Program Type Total Section-based $107,173 Resident request $36,691 TOTAL $143,684 Curb Repair Program Type Total Section-based $32,152 Resident request $9,828 TOTAL $41,980 Village of Glenview, IL - 2022 Budget 266 Commuter Parking Fund Audio Visual Supplies 531025 2021 Budget 2022 Budget $0 $37 Accounts for the supplies for the Glenview TV production. Each year GVTV provides an updated equipment request to support annual programming. The 2022 budget includes replacement of a camcorder ($4,500) and audio-visual programming for the AMX system ($500) for a total amount of $5,000. The 2022 Commuter Parking Fund budget represents 0.75% of the $5,000 total. This account was not previously in the Commuter Parking Fund budget. Accounts for battery backup uninterruptible power supply (UPS) batteries for computer equipment which provides power in a main power failure. The budget is based on replacing one larger unit per year. FY 2021 included a one-time $10,000 expense not needed in 2022. Accounts for maintenance and supplies for copiers and plotters. The 2022 budget represents 0.75% of the $32,000 total budget. This account includes expenditures for extended warranties and maintenance agreements for network hardware (servers, data storage devices, routers, and wireless access points), audio visual video equipment, and Kronos Time Clocks. Accounts for janitorial supplies required to maintain safety and hygienic standards in public facilities. The 2022 budget of $1,000 is based on an average of the previous three years of expenses. Driveway Repair Program Type Total Resident request $12,230 Pavement Patch Program Type Total Resident request $116,480 Utility Restoration Repair Program Type Total Resident request $104,832 Batteries (Specialized) 531030 2021 Budget 2022 Budget $99 $24 Computer/Printer/Copier Toner 531070 2021 Budget 2022 Budget $239 $240 Electronic Equipment & Supplies 531080 2021 Budget 2022 Budget $460 $581 Janitorial Supplies 531125 2021 Budget 2022 Budget $1,000 $1,000 Village of Glenview, IL - 2022 Budget 267 Commuter Parking Fund Accounts for a portion of the cost of natural gas for pump station facilities. The 2022 budget increased based on significant increases in natural gas prices. Accounts for supplies for maintenance of facilities such as lighting fixtures in the commuter parking lots. Based on a three-year average, staff estimates the 2022 expenditures will be $4,000. Accounts for electricity at Village-owned facilities. Staff projects the annual budget based on a three-year average. Accounts for supplies, small tools, receipt paper, and commuter parking permits. The budget of $1,600 is based on historical expenditures in this account. Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Commuter Parking Fund. The total equipment value and replacement cycles are reviewed and updated annually. Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Accounts for the portion of the property and liability insurance costs allocated to the Commuter Parking Fund. Natural Gas 531145 2021 Budget 2022 Budget $6,000 $7,425 Operational Supplies 531155 2021 Budget 2022 Budget $4,000 $4,000 Electricity 531235 2021 Budget 2022 Budget $25,000 $18,000 Other Supplies/Tools 535050 2021 Budget 2022 Budget $1,600 $1,600 CERF Charges 560010 2021 Budget 2022 Budget $11,515 $11,190 FRRF Charges 560040 2021 Budget 2022 Budget $229,733 $206,720 General Liability Insurance 560070 2021 Budget 2022 Budget $5,654 $6,689 Village of Glenview, IL - 2022 Budget 268 Commuter Parking Fund Accounts for the portion of the worker’s compensation insurance costs allocated to the Commuter Parking Fund. Risk Management Fixed Charges 560100 2021 Budget 2022 Budget $1,036 $1,081 Village of Glenview, IL - 2022 Budget 269 Capital Projects Fund Capital Projects Fund This fund accounts for the expenditures related to capital improvement projects for most governmental funds. Revenues typically include transfers from other funds for their respective projects, grants, and can include bond proceeds when applicable. Expenditures for capital projects of Enterprise Funds and the Motor Fuel Tax Fund are shown within those funds. A series of public meetings and presentations to the Board of Trustees occur with this portion of the budget. The Capital Improvement Program (CIP) is developed separately from the operating budget. The fund may end any given year with a fund balance, as these proceeds are not always spent in the year received but are typically assigned to a previously approved project that will be completed in a subsequent year. The 2022 revenue budget includes the on-going transfer from Corporate Fund of $6,760,000 to support the annual CIP. The Capital Projects Fund has $20,793,645 in expenditures for the 2022 budget which includes $17,794,716 for 2022 projects and $2,998,929 for prior years’ projects. These projects are primarily road reconstruction, including underground infrastructure improvements, road resurfacings, stormwater and special projects, and related design and project management supporting the CIP. A list of capital projects is included within the CIP section of this document. Village of Glenview, IL - 2022 Budget 270 Glen Capital Projects Fund Glen Capital Projects Fund The Glen Capital Project Fund is used to account for capital projects and development fees within The Glen tax increment financing (TIF) district. The fund is supported by The Glen Special Tax Allocation Fund. There are no capital projects planned for 2022 as the TIF district is anticipated to be closed on December 31, 2021. Glen Capital Projects Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Investment Income 823 1,000 300 - (1,000) Transfers In 3,038 - - - - Total Revenues 3,861 1,000 300 - (1,000) Expenditures Contractual - - - - - Capital Projects - - - - - Total Expenditures - - - - - - Surplus/(Deficit)3,861 1,000 300 - (1,000) Village of Glenview, IL - 2022 Budget 271 Permanent Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Revenues Charges For Services - 156,000 156,000 156,000 - Investment Income 272,082 100,000 14,066 9,334 (90,666) Other Revenues - 1,535,518 - 1,535,518 - Total Revenues 272,082 1,791,518 170,066 1,700,852 (90,666) Expenditures Contractual - 131,421 113,352 174,773 43,352 Transfers Out - 1,000,000 - 1,420,000 420,000 Total Expenditures - 1,131,421 113,352 1,594,773 463,352- Surplus/(Deficit)272,082 660,097 56,715 106,080 (554,018) Permanent Fund Summary Permanent FundVillage of Glenview, IL - 2022 Budget 272 Permanent Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Charges for Services 440635 - Lease Fees -156,000 156,000 156,000 - Total Charges for Services -156,000 156,000 156,000 - Investment Income 460120 - Interest - Investment 153,090 100,000 6,300 2,000 (98,000) 460130 - Interest Income on Loans/Notes 118,992 - 7,766 7,334 7,334 Total Investment Income 272,082 100,000 14,066 9,334 (90,666) Other Revenues 470225 - Land Sale Revenue -1,535,518 - 1,535,518 - Total Other Revenues -1,535,518 - 1,535,518 - Permanent Fund Revenue Total 272,082 1,791,518 170,066 1,700,852 (90,666) Permanent Fund Revenue Line Item Budget Permanent Fund Village of Glenview, IL - 2022 Budget 273 Permanent Fund 2020 Actual 2021 Budget 2021 Estimate 2022 Budget 2022 Bud. vs. 2021 Bud. Contractual 521160 - Broker Services -61,421 - 61,421 - 521290 - Other Professional Service -70,000 113,352 113,352 43,352 Total Contractual -131,421 113,352 174,773 43,352 Transfers Out - 590410 - Transfer to Capital Projects Fund -1,000,000 - 1,420,000 420,000 Total Transfers Out - - - - - Permanent Fund Expenditure Total -1,131,421 113,352 1,594,773 463,352 Permanent Fund Expenditure Line Item Budget Permanent Fund Village of Glenview, IL - 2022 Budget 274 Permanent Fund Permanent Fund Pursuant to the September 3, 1996, Business/Operational Plan prepared by Deloitte & Touche for the Glenview Naval Air Station redevelopment project (now known as “The Glen”), the Village of Glenview established a Permanent Fund to receive a Master Developer fee totaling approximately $40 million defined as 20% of the gross proceeds of land sold within the project, excluding the approximate 44-acre Navy Disposition Parcel that was purchased in 2006 and resold in 2014. An interim policy was established by Resolution 02-40 to temporarily use part of the proceeds ($11.2 million) as an intergovernmental loan to the project to enhance cash flow, reduce overall project risk and minimize General Obligation bond requirements. A formal policy regarding use of the fund’s assets was established by Resolution No. 05-16 on March 15, 2005. The general goal of the fund was to provide resources for Village-wide capital expenditures and economic development improvements outside of The Glen. Capital expenditures include expenditures for real property or improvements to real property including, but not limited to, construction of and major alterations to the following: 1. Transportation Projects a. Street Improvements b. Sidewalks and Bikeways c. Street Lighting d. Bridges e. Railway Crossings f. Traffic Signals and Intersections g. Landscaping 2. Land Acquisition 3. Storm Sewer Projects a. Storm Water Management Projects b. Detention Projects 4. Sanitary Sewer Projects 5. Village-owned Buildings, Structures and Physical Facilities a. Fixed Equipment b. Landscaping Economic development initiatives include those that meet Village financial and strategic goals, provide for reinvestment in the community, and establish and maintain long term revenue streams. The fund is also allowed to provide short-term liquidity for The Glen Tax Increment Finance (TIF) district expenses. Revenues Charges for Services Accounts for monthly lease payments from Heinen’s Fine Foods. The 2022 budget of $156,000 is based on the lease between the Village and Heinen’s (ten year lease commenced 11.01.2013; Heinen’s has purchase rights through 10.31.2023 to pay the remaining rent from the 10-year period, after which the facility will be transferred at no additional cost if they choose to take ownership). Lease Fees 440635 2021 Budget 2022 Budget $156,000 $156,000 Village of Glenview, IL - 2022 Budget 275 Permanent Fund Investment Income Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Benchmark interest rates were cut as a response to COVID-19 to help the economy recover. As a result, the 2022 budget of $2,000 is significantly lower than the 2021 budget. Accounts for interest on Loans/Notes. Other Revenues This is a planned closing on the Village’s sale of the former Bess Hardware site located at 1850 Glenview Road scheduled to occur in 2021 but is now anticipated to occur in 2022 in the amount of $1,535,518. Expenditures Contractual Expenditures This 2021 budget of $61,421 is the 4% broker fee due to CBRE for the sale of the former Bess Hardware site. The sale is scheduled to occur in 2021 but is now anticipated to occur in 2022. The 2021 budget includes professional services for the I-294 Access Feasibility Study. This study was approved in 2021 for $226,703; approximately 50% of the study will carry into 2022. The 2021 budget includes a $1,000,000 transfer to the Capital Projects fund for potential downtown parking improvements. Due to COVID it was not scheduled in 2021 and could be approved in conjunction with the Downtown Strategic Plan. Also included in 2022 is $420,000 for the I-294 Access Phase I Preliminary Design. Interest – Investment 460120 2021 Budget 2022 Budget $100,000 $2,000 Interest Income on Loans/Notes 460130 2021 Budget 2022 Budget $0 $7,334 Land Sale Revenue 470225 2021 Budget 2022 Budget $1,535,518 $1,535,518 Broker Services 521160 2021 Budget 2022 Budget $61,421 $61,421 Other Professional Services 521290 2021 Budget 2022 Budget $70,000 $113,352 Transfers Out 590410 2021 Budget 2022 Budget $1,000,000 $1,420,000 Village of Glenview, IL - 2022 Budget 276 Motor Fuel Tax Fund Motor Fuel Tax Fund The Motor Fuel Tax (MFT) Fund includes both Illinois Motor Fuel taxes and local Motor Fuel taxes. The state motor fuel tax is based on the consumption of motor fuel. In 2019, the State of Illinois doubled the motor fuel tax from 19.0 cents per gallon to 38.0 cents per gallon. The diesel motor fuel tax also increased by an additional 5.0 cents to a new rate of 45.5 cents per gallon. The State of Illinois distributes 54.4% of the monies to local taxing districts based on a statutory formula. In 2020 the Village appropriated $1,700,000 of prior year Motor Fuel Tax fund balances for 2020 projects. The Local Motor Fuel Tax (LMFT) was initially approved by the Village Board in 2010 at a rate of $0.02 per gallon. During the 2017 budget process, the Village Board approved an additional $0.02 per gallon, making the LMFT rate $0.04 per gallon beginning January 1, 2017. The MFT and LMFT are expected to generate approximately $1,960,000 and $917,891, respectively for the resurfacing of Village roadways in 2022. The budgeted revenues take into account any enduring effects of the COVID-19 pandemic on 2022 fuel consumption. A list of roadways that will be resurfaced is included within the Capital Improvement Program (CIP) Section of this document. Expenditures of Illinois MFT funds require the supervision and approval of the Illinois Department of Transportation (IDOT). The corporate authorities of the municipality must adopt an ordinance or resolution appropriating the MFT funds and stating how the funds will be used. Village of Glenview, IL - 2022 Budget 277