HomeMy Public PortalAbout10/05/2010 Special CCM231
MEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 5, 2010
The City Council of Medina, Minnesota met in special session on October 5, 2010 at 5:35
p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN.
I. Call to Order
Members present: Weir, Crosby, Siitari, Smith (arrived at 5:37 p.m.)
Members absent: Johnson
Also present: City Administrator Chad M. Adams, City Planner Dusty Finke,
Public Works Superintendent Steve Scherer, Police Chief Ed Belland, Finance Director
Jeanne Day and City Engineer Tom Kellogg (arrived at 6:15 p.m.).
II. 2011 Employee Compensation and Benefits
Adams provided an overview of the staff memo and stated this item was tabled from the
last special Council meeting to review statistics from both a macro and micro perspective.
He added staff was seeking direction on the COLA and benefit rates at this meeting as
well as the Council's general philosophy for compensating and retaining employees.
Discussion was held on the packet of statistics and where the City employees compare to
other communities, the history of the City's philosophy on staffing resources and
compensation in comparison to present staffing needs/desires today (including the need
to retain a quality and competitive work force), and options for review of additional data
to make future year decision on compensation and benefits.
The Council agreed that a budgetary review and additional information on compensation
and benefits (including the option for a cafeteria plan as well as other benefits such as
additional vacation days, Health Saving Account, direct comparison to five closest cities
in Hennepin County) should be conducted in spring 2011 before any further decisions on
COLA, benefits or furloughs are made for mid -year 2011 and 2012.
The Council agreed to review a possible additional 1 % COLA in mid -year 2011
following review of the City's budget status and OPEB update in spring 2011 with the
understanding that a furlough of employee work hours would also be a possibility if the
2011 budget is negatively meeting projections.
Siitari moved, Weir seconded, to approve a 1 % COLA for non -union employees, plus step
increases and benefit rates as outlined in the staff memo. Motion passed 3-1 (Smith
opposed).
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October 5, 2010
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III. Study of Clam Corporation for Possible City Public Works or Complete City
Campus
Adams provided an overview of the Bonestroo proposal to conduct a study of the Clam
Corporation building at 600 Clydesdale Trail as a potential option for public works
facility and entire City campus including City Hall and police. Adams stated the City
looked at this option about six years ago.
Smith asked about the background on the City's decision to not pursue the building
further six years ago.
Adams stated he recollected the City's decision to not pursue the facility further involved
a combination of reasons including a concern with taking an existing building off the tax
rolls, the cost to purchase and retrofit the facility, the facility being too large for just
public works, a demonstrated need for a public works facility and its size had not yet
been completed, as well as the question if City Hall should be relocated from its rural
location.
Weir moved, Smith seconded to approve the fee proposal from Bonestroo to conduct a
study of the Clam Corporation building. Motion passed unanimously.
IV. CR116/TH55 Intersection
Adams stated that Hennepin County was getting close to sending out an RFP for the
preliminary/final design of the CR116/TH55 intersection project. Adams explained that
the existing federal funds and a local cost share (i.e. County, City and MnDOT) would be
used to complete this phase of work. Adams requested direction to prepare a new project
newsletter to be distributed in November to properties in the area of the proposed project.
Following discussion on the need and timeline to move forward with the project, the
Council agreed to have staff prepare and distribute another project newsletter to the area
properties in November.
V. 2011 Contracts
Adams stated that Staff has been taking the approach, per previous budget deliberations,
to seek contract renewals with service providers and consultants at no more than a 1 %
increase for 2011, depending on the contract rate agreements for 2010. He explained that
service providers not agreeing to freeze their rates in 2010 were being requested by Staff
to freeze their rates in 2011. Adams stated he will continue to approach the 2011 budget
under this direction unless otherwise directed by Council. No direction was provided to
change Adams' approach.
VI. Adjournment
Weir moved, Smith seconded, to adjourn the meeting at 6:55 p.m. Motion passed
unanimously.
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October 5, 2010
233
T.M. Crosby, Jr., Mayor
Attest:
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Chad M. Adams, City Administrator -Clerk
Medina City Council Special Meeting Minutes
October 5, 2010
234
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Medina City Council Special Meeting Minutes
October 5, 2010