The URL can be used to link to this page

Home My Public Portal About1959-1960 AuditCITY OF MOAB MOAB, UTAH REPORT ON EXAMINATION December 31, 1960 12 Months Ended December 31, 1960 INDEX Pape Accountant's Report 1 Combined Balance Sheets, December 31, 1960 Assets 4 Liabilities, Reserves & Surplus 5 General Fund, 12 Months Ended December 31, 1960 Revenues & Expenditures 6 Special Assessment Funds, 12 Months Ended December 31, 1960 Cash Redeipts & Disbursements Bond Redemption & Interest Funds, 12 Months Ended December 31, 1960 Revenues & Expenditures Public Utility Fund, 12 Months Ended December 31, 1960 Income & Expense 11 12 13 Bond & Interest Maturities All Funds 14 rF Mn r. .;rN E. J. CLAUS _o P liSF rliF LE eLrci A F_P11,E 1-5101 t�1 L7 AB. U T A August 31, 1961 }honorable Mayor and City Council City of Moab Moab, Utah Gentlemen: M Est FIE rS C7r .a ti. E FilGury A ITCC1UNTANTS I have examined the Balance Sheets of the Municipal Funds of the City of Moab as of December 31, 1960, and the related statements of Revenues and Expenditures, Receipts and Disbursements or Income and Expense for the 12 months ended December 31, 1960, The examination was made in accordance with generally accepted standards and accordingly included such tests of the accounting records and such other auditing procedures as were considered necessary in the circumstances. ORGANIZATION e- OFFICIALS The City of Moab, Grand County, Utah, is a city of the third class with the Mayor - Council type of Government. As of December 31, 1960, the City Officials were as follows. Mayor: City Council: K. E, McDougald Richard S. Parsons, Dr. Paul R. Mayberry, G. R, McKee, E. E. Drake and Edd E, Provonsha Administrative Assistant to the Mayor: Darrell Reardon City Attorney: Robert H, Ruggeri City Judge: William R. McConkie City Recorder: Darrell Reardon SCOPE OF WORK PERFORMED CASH Cash in banks, aggregating $63,962 at December 31, 1960, was verified by reconciling the balances confirmed directly to us by the depositories. Page 1 ACCOUNTS RECEIVABLE OTHER ASSETS Water and Sewer accounts receivable were tested by negative confirmations as of May 31, and December 31, 1960, Tests were also made of the details shown on the City Records. All other assets were reviewed with responsible City Officials and/or checked during the period subsequent to December 31, 1960. LIABILITIES The liabilities were not confirmed by correspondence with creditors, but by test comparisons with vendors' statements during subsequent periods. Other liabilities were reviewed, examined, and reconciled from their inception to the date of this report, PUBLIC The Public Utility Fund is the subject of a separate ex - UTILITY amination and report as of May 31, and the 12 months then FUND ended. Consequently, those items which were unique to the Public Utility Fund and had no bearing on any other fund, such as inventory, were not subjected to examination for this report. Cash in Bank, Receivables, and such other items as could possibly have any con- nection with any other fund were examined and reviewed. SUMMARY The examination was directed primarily to a verification of the Balance Sheets of the various funds as of December 31, 1960, to a general review of the results of operations for the year then ended and the application of the Utah Uniform Accounting System. Although the examination did not extend to a detailed check of all cash and other bookkeeping entries through the year, numerous documents and entries were scrutinized by us in connection therewith. To the extent that such documents and entries were examined, and based on information and explanations obtained from City Officials and employees, the accounts were found to be in order. It should be understood that since the exam- ination, while extensive as to detail, did not comprise a complete check of all cash and other transactions throughout the year, and would not necessarily disclose irregularities, should any exist. COMMENTS GENERAL Revenues exceeded 1959 by $13,099. The largest single FUND increase was in Sales Taxes, which were $42,348 over 1959. The State of Utah enacted a I% Sales Tax Option Law, Effective July 1, 1959, the proceeds of which are paid to the cities adopting the law. In adopting the law, the City of Moab reduced its Gross Business License Tax from 1% to Va. In 1959, only the portion of the State -collected tax applicable to the third quarter of 1959, $12,912, was received. However the sum of these two taxes still resulted in an increase of $ 28,807 for 1960. Another item, Parking Meter Revenues, did not exist for the year 1959 and represented $2,895 increase in 1960. In comparing 1998 and 1959, if the Sale of Property and Transfer from the Page 2 Bond and Construction Fund in 1958 of $32,474 were eliminated, then the 1960 revenues increased $45,569 over 1959. The Balance of the increase, other than above, of $13,869 was primarily due to increased population, business activity and assessed valuation in 1960. In 1959 the revenues realized were short of the amount budgeted by $14,225 compared to the excess over the budget of $17,202 in 1960. Expenditures increased $26,363 over 1959. The largest single increase was in the Streets and Highways Department, This increase of $16,226 was anticipated and principally due to the cost of the City's portion of the Special Assessment District created in 1960. Another major increase over 1959 was $8,116 in the Police Department, This increase was the result of the hiring of additional personnel. Overall, the expenditures exceeded the budget by $2,189 as compared to an increase in surplus for the year of $15,013 and as a result thereof the City Council reduced its 1961 property tax levy 3 mills. SPECIAL The new Curb and Gutter District was completed during the ASSESSMENT year and $9,948 of the $41,524 due from property owners was FUNDS received during the year. The original Special Assessment Fund is behind on the amount it should have received by December 31, 1960, $287 Principal, and $135 Interest. BONE] Expenditures for 1960 were $25,130 and receipts from prop - REDEMPTION erty taxes were only $15,624. The deficit was made up by & INTEREST a transfer of $901 from the General fund, $8,020 from the FUND Public Utility Fund, and $585 in the bank at the beginning of the year. The surplus shown on the Revenues & Expen- ditures statement for this fund is due to the Revenues from Property Taxes, shown thereon, being a receivable to the extent of $17,235 which did not represent a rece l .A . Very truly yours, E. J. Claus Certified Public Accountant Wage 3 CITY OF MOAB Grand County, Utah ASSETS CASH ON HAND &IN BANK TOTAL GENERAL FUND SFECiAL IMPROVEMENT GUARANTY FUND ASSESSMENT FUNDS BOND REDEMPTION & INTEREST FUND 64,162 $ 20,557 $ 9,753 $ 133 $ NOTES RECEIVABLE 4,330 ACCOUNTS RECEIVABLE Water & Sewer 10,905 Interest 452 Special Assessments 41,449 Due from other Funds 100 100 Due from other Governmental Units 68,222 48,i14 Other 85 85 INVENTORIES INVESTMENTS 12,147 33,633 AMOUNT TO BE PROVIDED FOR FUTURE BOND & INTEREST RETNEMENT 556,101 236 FIXED ASSETS Land 82,246 Buildings & Structures 335,043 Improvements other than Buildings & Structures 306,683 Machinery & Equipment 452,032 Automobiles & Trucks 31,826 Office Furniture & Equipment 4,547 Accumulated Depreciation 190,833) TOTAL ASSETS 41,449 2,873 17,235 TRUST & AGENCY FUND $ 3,145 COMBINED BALANCE SHEETS All Funds - December 31, 1960 PUBLIC UTILITY FUND GENERAL FIXED ASSETS 30,574 $ 4,330 10,905 452 12,147 33,397 64,727 321,880 221,021 406,226 15,648 2,745 00.833) 17,519 i3,i63 85,662 45,806 16078 i,802 GENERAL BONDED DEBT & INTEREST $ 556,101 $1,13,1,30 $ 69,09r2 $ 12,626 41,582 $ 17s235 $, 3,145 $1,03�,219 $ 180,130 $ 556,101 Denotes Deduction or Negative Amount. Page 4 CITY OF MOAB COMBINED BALANCE SHEETS Grand County, Utah All Funds m December 31, 1960 SPECIAL BOND GENERAL IMPROVEMENT REDEMPTION TUST & PUBLIC GENERAL BONDED LIABILITIES, RESERVES GENERAL GUARANTY ASSESSMENT it INTEREST AGENCY UTILITY F 1,:ED DEBT & & SURPLUS TOTAL FUND FUND FUNDS FUND FUND FUND ASSETS INTEREST LIABILITIES $ $ $ $ $ $ $ $ $ Accounts Payable 2,555 2,555 Payroll Taxes & Withholding Payable 3,145 3,145 Due to Other Funds 100 100 Due to Other Governmental Units 118 118 Accrued Band Interest 3,545 3,545 Customer's 'Deposits 1,504 1,504 Bonds Payable 613,200 41,700 175,500 396,000 Bond Interest Payable in Future Years 160,101 160,101 Conti9ent Liability to General Fund 206,927 206,927 CONTRIBUTIONS Municipal 277,320 277,320 Federal 133,509 133,509 Other 101,415 101,415 {ESERVE FOR BOND L ET I REMENT 48,382 48,332 SLI LUS Surplus Invested in General Fixed Assets Unappropriated Surplus Earned ;surplus 180,130 98,617 68,974 12,626 (218) 17,235 82.562 82,562 180,130 TOTAL LIABILITIES, RESERVES & SURPLUS $1 ,9131130 $ 69,092 $ 12,626 $ 41,582 $ 17,235 $ 3 145 $1,033, 219 180_,130 t 556,101 Page 5 CITY OF MOAB Grand County, Utah GENERAL FUND Revenues & Expenditures YEAR ENDED DECEMBER 31, 1959 1960 ACTUAL OVER (UNDER) REVENUES ACTUAL ACTUAL BUDGET BUDGET PROPERTY TAXES $45,886 $50,595 $47,800 $ 2,795 SALES TAXES 12,912 55,260 52,000 3,260 LICENSES & PERMITS Business Licenses 53,362 39,821 37,250 2,571 Building & Construction Permits 768 2,895 1,5o0 1,395 Parking Meter Revenue - 2,903 - 2,903 Other Licenses r: Permits I , 059 8 5 1, 200 .-,1 2} 55,189 )14950 b, 52 FINES, FORFEITURES & PERMITS 7,682 10,172 9,000 1,172 REVENUE FROM USE OF MONEY & PROPERTY Interest Rents 709 l09 404 750 46) 404 750 REVENUE FROM OTHER AGENCIES Liquor Fund Allotment 1,849 1,850 1,850 Class C Road Fund Allotment 3,098 3,152 3,000 152 Grants from other Political Units - j,000 ,500 OO) 41947 _ , 002 81350 3 ) CHARGES FOR CURRENT SERVICES Special Services by City Department 2,302 1,507 1,500 7 Refuse Collection 17,024 19,163 16,000 3,163 Swimming Pool 4,683 5,292 4,60o 692 Cemetery 286 65 - - 61 2 71�5 24.027 22,100 3.927 OTHER REVENUE Sale of Real & Personal Property 13,201 102 102 Sundry 13 146 50 96 Page 6 TOTAL REVENUES EXPENDITURES CITY OF MOAB GENERAL FUND Grand County, Utah Revenues G Expenditures YEAR ENDED DECEMBER 31, 1955 1 960 ACTUAL OVER (UNDER) REVENUES, Cont'd ACTUAL ACTUAL BUDGET BUDGET Transfer From Bond & Construction Fund $ 1111$ - $ - - 32,487 248 _moo i 98 184,107 197,202 180,000 17,202 GENERAL GOVERNMENT Administrative Salaries & Wages 14,635 14,490 13,000 1,490 Materials, Supplies & Services 9,000 11,270 12,800 (1,530) Other Charges 1,637 1,459 2,200 (741) Capital Outlays 306 1t448 750 698 25,578 28 667 28750 Municipal Court Salaries & Wages 8,376 7,275 7,200 75 Materials, Supplies & Services 709 428 700 (272) Other Charges 5$9 463 500 .0 7) 96774 8,16 . 8, 400 234) Total General Government 35,252. 36 033 37.150 (317) PUBLIC SAFETY Police Department Salaries & Wages Materials, Supplies & Services Other Charges Capital Outlays Fire Department Salaries & Wages Materials, Supplies r: Services Other Charges Capital Outlays 19,375 6,487 1,611 7775 3.5 98 3.598 24,782 21,000 3,782 7,259 6,725 534 1,938 1,830 108 1 610 1,275 335 35.589 30,8_30 4,759 Page 7 CITY OF MOAB GENERAL FUND Grand County, Utah Revenues & Expenditures YEAR ENDED DECEMBER 31, 1960 ACTUAL OVER (UNDER) EXPENDITURES` Cont'd ACTUAL ACTUAL BUDGET BUDGET Inspection Department Salaries & Wages $ 2,472 $ 2,284 $ 2,460 $ (176) Materials, Supplies, & Services 414 567 625 (58) Other Charges 174 145 175 {3 3,060 2,99 3,2 0 - 2 ) Dog Pound Salaries & wages 2,353 2,161 2,450 (289) Materials, Supplies, & Services 564 489 720 (231) Other Charges 202 138 222 (84) Capital Outlays 830 - ____$ �0O 3,1 19 . 3, 618 3,392 226 Total Public Safety 37,250 42,203 UJ 482 4,721 PUBLIC WORKS Streets & Highways Oncluding Class C) Road Fund Salaries & Wages 14,481 13,192 15,000 (1,808) Materials, Supplies, b Services 24,569 30,412 33,800 (3,388) Other Charges 1,490 1,887 1,670 217 Capital Outlays _�5 112_ _177,,18 9,100 _ 8,08 46 452 -L-7- 59,570 3,108 Waste Collection Salaries & Wages 600 455 600 (145) Materials, Supplies, & Services 15,540 16,732 14,900 1,832 Other Charges 43 29 42 (I3} 16,183 17t216 l� - 1,674 Total Public works 62,635 79,894 75,112 4,782 Page 8 CITY OF MOAB GENERAL FUND Grand County, Utah Revenues Expenditures YEA1 ENDED DECEMBER 31, 1959 1960 ACTUAL OVER (UNDER) EXPENDITURES, Cont't ACTUAL ACTUAL BUDGET BUDGET PUBLIC HEALTH Sanitation Salaries 6 Wages $ 1,800 $ 1,819 $ 2,000 $ (181) Materials, Supplies 5 Services 1,125 1,086 1,650 (564) Other Charges 11_9 116 140 24) 3,044 _3,021 3.790 6• Total Public Health 3,044 3,021 3.790 (769) PARKS 5 RECREATION Parks Salaries 6 Wages 3,900 4,035 4,200 (165) Materials, Supplies, Services 1,292 2,997 1,970 1,027 Other Charges 297 283 320 (37) Capital Outlays 1,192 9D0 292 5,489 8,507 7,390 1,117 Swimming Pool Salaries 5 Wages 153 200 (47) Materials, Supplies, 5 Services 6,123 6,105 4,875 1,230 Other Charges 238 02 264 L3 1 , 6,560 5,335 1,221 Total Parks 5 Recreation 11,850 15.067 12,729 2,3.g MISCELLANEOUS Contributions 3,500 4,270 3,700 570 Transfer to Bond Redemption Fund 2,295 901 10,037 1 6 5.795 5,171 13,73I 8,566) Total Miscellaneous 5.795 5,171 IL 757 (8.566) TOTAL EXPENDITURES 155.826 182,189 160�000 2,_189 Excess or (Deficiency) of Revenues over Expenditures 28,281 15,013 Page 9 CITY OF MOAB GENERAL FUND Grand County, Utah Revenues & Expenditures Unappropriated Surplus January 1, UNAPPROPRIATED SURPLUS DECEMBER 31 YEAR ENDED DECEMBER 31 1959 1960 ACTUAL OVER (UNDER) ACTUAL ACTUAL ACTUAL ACTUAL $25,68o $53,961 $ 53, 961 $ 68,974 Page 10 CITY OF MOAB SPECIAL ASSESMENT FUNDS Grand County, Utah Cash Receipts & Disbursements YEAR ENDED DECEMBER 31. t960 SPECIAL IMPROVEMENT CURB & GUTTER TOTAL GUARANTY DIST, 1 DIST, 2 CASH BALANCE, January I, 1960 $ 8,732 $ 7,149 $ 580 $ 1,003 RECEIPTS Special Assessments Collected 21,065 1,233 19,832 Interest on Assessments 592 571 201 1959 Property Taxes 2,604 2,604 Advance From General Fund 100 100 Sale of Bonds 31,500 _31,500 Total Receipts _55,861 2,604 i�8o4 51,453 TOTAL CASH BALANCES & RECEIPTS 64,593 9,753 2,384 52,456 DISBURSEMENTS Bonds Redeemed 1,700 1,700 Interest on Bonds 595 595 1959 Advance from General Fund 6,000 6,000 Construction in Process 46 412 _ 46 412 Total Disbursements 54,707 2,295 _ 52.412 CASH BALANCES, December 31, 1960 $ 9,886 $ z,753 $ 89 $ 44 Page 11 CITY OF MOAB BOND REDEMPTION & INTEREST FUND Grand County, Utah Revenues & Expenditures YEAR ENDED DECEMBER 1, 1959 1960 ACTUAL OVER (UNDER) ACTUAL ACTUAL BUDGET BUDGET REVENUES Property Taxes $15,508 $18,074 $17,142 $ 932 Transfers from Other Funds General Fund 2,295 901 901 Utility Fund 4 000 8,020 _8,000 20 TOTAL REVENUES 21,803 26,995 25,142 1,853 EXPENDITURES Bond Agent Fees 103 90 90 Matured Bonds 10/1/56 Series 10,000 10,000 10,000 Matured Interest 7/1/51 Series 1,595 1,595 1,595 2/1/56 Series 4,808 4,807 4,807 10/1/56 Series 1,062 638 638 1/1/59 Series 4,000 8.Q00 8,000 TOTAL EXPENDITURES 21,g6$ 25.130 25,040 90 EXCESS OR (DEFICIENCY) OF REVENUES OVER EXPENDITURES 235 1,865 $ 102 $ 1.763 Unappropriated Surplus January 1 15_0 35 _ 15, 37o UNAPPROPRIATED SURPLUS DECEMBER 31 $15.370 $17.235 Page 12 Other Charges Insurance & Surety Bonds 787 .79 Employee Benefit 1,797 1.80 interest - Other than Bonds 6,069 6.07 Depreciation 15 O85 15.10 23,758 z„ 3. 7.6 Total Operating Expense 83,714 83.79 CITY OF MOAB PUBLIC UTILITY FUND Income & Expense Grand County, Utah INCOME Water Sales Seger Charges Other Total Income 1960 OF INCOME $68,050 68.11 31,525 31.55 339 .34 99,914 loo.ao OPERATING EXPENSES Salaries & Wages 28,271 28.30 Materials, Supplies & Services Subscriptions & ,Memberships - Ordinances & Publications 47 .05 Travel 827 .83 Office Expense & Supplies 612 .61 Equipment Expense 1,485 1.49 Buildings & Grounds Expense 3,602 3.60 Special Departmental Supplies 7,666 7.67 Equipment Rentai 2,196 2.20 Professional & Technical Services 15,270 ' 15.28 31,705 31.73 NET OPERATING INCOME 16,200 16.21 NON -OPERATING EXPENSE Interest on Bonds 3,450 7.45 NET INCOME 8,750 8.76 Earned Surplus - Beginning of Period 76,258 85,008 Less: Transfer to Reserve for Bond Retirement _2446 EARNED SURPLUS - END OF PERIOD $82.562 Page 13 CITY OF MOAB BOND & INTEREST MATURITIES Grand County, Utah All Funds GENERAL OBLIGATIONS (Bond Redemption And Interest Fund) SERIES 2/1/56 Principal Payments February 1 Principal Outstanding December 31 Interest Payments February 1 August 1 Total Unmatured Interest December 31 SERIES 1/1/59 Principal Payments January 1 Principal Outstanding December 3l Interest Payments January 1 July I Unmatured Interest December 31 SERIES 10/1/56 Principal Payments October 1 Principal Outstanding December 31 Investment Payments ,April 1 October 1 Total Unmatured Interest December 31 SERIES 7/1/5) Principal Payments July 1 Principal Outstanding December 31 Interest }payments January 1 July 1 Total 1260 $ -- -- 133,000.00 2,403.75 2.44)3.75 4. 80 7, 50 58,631.25 M. Ma do Rai 200,000.00 4,000.00 4.000,o0 8,boo oo 91,000.00 10,000.00 5,000.00 318.75 518.75 637.50 212.50 58,000.o0 797.50 797.50 1,595.00 1961 $ 5,000.00 128,000.00 2,403.75 2,310.00 4,713.75 53,917.50 200,000.00 4,000.oa 4,000.00 e�000�oo 83,000.00 5,000.00 la/ do mob 106.25 10605 212.50 1962 $ 5,000.410 123,000.00 2,310.00 2,216.2 4.526.25 5,000.00 195,000.00 4,000.00 3.900.00 7,y0o.00 75,100.00 5,000.00 5,000.00 53,000.00 48,000.00 797.50 728.75 797.5o 728.75 1,595.0o 1,457.5o Page )4 CITY OF MOAB BOND & INTEREST MATURITIES Grand County, Utah All Funds GENERAL OBLIGATIONS. Continued 1960 1961 )962 Unmatured Interest December 31 $10,257.50 $ 8,662.50 $ SPECIAL ASSESSMENT FUNDS DISTRICT 1, SERIES 1/21/56 Principal Payments January 20 Principal Outstanding December 31 Interest Payments January 20 DISTRICT 2, SERIES 3/2/60 Principal Payments March 2 Principal Outstanding December 31 Interest Payments March 2 REVENUE BONDS (Public Utility Fund) SERIES 6/1/51 Principal Payments June 1 Principal Outstanding December 31 Interest Payments June 1 December 1 Total SERIES 7/1/51 Principal Payments July 1 Principal Outstanding December 31 Interest Payments January 1 July 1 Total 1,700.00 1,700.00 1,700.00 10,200.00 8,500.00 6,800.00 595.00 510.00 425.00 6,300,00 6,300,00 31,500.00 25,240.00 18,900.00 1,575.00 1,260.00 1,000.00 6,000.00 140.00 120.00 260.00 1,000.00 1,000.00 5,000.00 4,000.00 120.00 100.00 100.00 80.00 220,00 180.00 3,000.00 3,000.00 3,000.00 69,000.00 66,000.00 63,000.00 1,440.00 1,380.00 1,320.00 1.440,00 1,380.00 1 2020,000 2.880,00 2.760.00 2 6 00 Page 15 CITY OF MOAB BOND 6 INTEREST MATURITIES Grand County, Utah rtEVENUE BONDS, Continued SERIES 7/1/54 Principal Payments July 1 Principal Outstanding December 31 Interest Payments January 1 July 1 Total SERIES 7/1/56 Principal Payments July i Principal Outstanding December 31 interest Payments January 1 July 1 Total All Funds 1960 $ 500.00 5E1,500.00 1,622.50 1.622.50 3,245.00 1961 1962 $ 500.00 $ 1,5Do.00 58,Oo0.0o 56,500.00 1,6o8.75 1,595.0o 1,608.75 1.59�.00 3,217.50 3,190.00 L 000.00 2,000.00 42,000.00 40,000.00 605.00 577.50 605.00 577,50 1,210.00 1,155.00 2,000.00 38,000.00 550.00 550,00 1,100.00 Page 16