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Home My Public Portal About2020-10-08 packetAMENDED Notice of Meeting & Tentative Agenda City of Jefferson Public Works & Planning Committee Thursday, October 8, 2020 7:30 a.m. John G. Christy Municipal Building, 320 East McCarty Street Council Chambers (Upper Level) Click the link below to join via video (Computer, Smart Phone, or Tablet) httpsi/1ieffersoncity.webex.com/'effersoncity/i.php?MTID=md7cb57683bd47fl 9414e290ce7e42eb1 Cali -In Participation Available at: 1-404-397-1516 Meeting Number: 146 983 2688 Meeting Password:. 1234 r Note: Masks and social distancing will be required for in-person attendance! TENTATIVE AGENDA 1) Introductions 2) Approval of the September 10, 2020 Committee meeting minutes 3) New Business 1. Ubuntu Community Garden Project (Ryan Moehlman) 2. Sue and Leonard Drive Bid (David Bange) 3. Update on Bartlett and West Contract Regarding the Flood of July 19, 2020 (Matt Morasch) 4. CDBG Annual Action Plan (Rachel Senzee) 5. Removal of the UDC Marker Located at the Intersection of Moreau Drive and Fairmont Boulevard (Matt Morasch) 4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues 5) Adjourn NOTES Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act Please allow three business days to process the request Please call (573) 634-6410 with questions regarding agenda items City of Jefferson 2020 Annual Action Plan Community Development Block Grant ExecutiveSummary .......................... .............................................................................................................2 AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b)........................................................................ 2 PR -05 Lead & Responsible Agencies — 91.200(b)......................................................................................4 AP -10 Consultation — 91.100, 91.200(b), 91.215(l)........................................................................ ...5 AP -12 Participation — 91.105, 91.200(c) .................................... .........11 ExpectedResources....................................................................................................................................14 AP -15 Expected Resources — 91.220(c)(1,2)...........................................................................................14 AnnualGoals and Objectives......................................................................................................................15 Projects...................................................................................................................................................17 AP -35 Projects — 91.220(d).....................................................................................................................17 AP -50 Geographic Distribution-91.220(f).............................................................................................21 Affordable Housing......................................................................... 22 AP -55 Affordable Housing — 91.220(g)............................................................ .......... 22 ............................. AP -60 Public Housing-91.220(h)...........................................................................................................23 AP -65 Homeless and Other Special Needs Activities — 91.220(i)............................................................24 AP -75 Barriers to affordable housing — 91.220(j).............................................................. AP -85 Other Actions — 91.220(k)............................................................................................................27 Program Specific Requirements....................................................................... .......29 Indexof Attachments..................................................................................................................................30 Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 1 Executive Summary AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of Jefferson in coordination with multiple community partners collaborated to develop the City's Annual Action Plan for HUD Program Year 2020. The Plan describes the planned investments of resources to implement specific programs that meet the year's strategic goals for the US Department of Housing and Urban Development (HUD) Community Development Block Grant Program (CDBG). 2. Summarize the objectives and outcomes identified in the Plan The City's goals for the 2020 planning period focus on continuing neighborhood revitalization efforts, providing affordable housing, creating sustainable living environments and improve economic opportunities. Specifically, the City will do the following: Provide Decent, Affordable Housing: Provide direct financial assistance to 20 low to moderate income households for purchase of single family residence. Create Sustainable Living Environments: Annually assist 9 low income homeowners with needed rehabilitation to address code deficiencies, energy efficiency, accessibility and/or emergency repairs. Invest city wide to eliminate slum and blight (demolition), improve public facilities and work toward a greater accessibility of public infrastructure, especially sidewalks, to benefit people with disabilities and residents traveling by foot, bike or other non -vehicular forms. Improve Economic Opportunity: By completing infrastructure improvements within census tracts 105, 106 and 207. Planned infrastructure improvements include sidewalks, curb and gutter improvements. It is estimated that approximately 3,000 individuals would be benefit from improvements within the qualified census tract areas, which may increase property values as well. 3. Evaluation of past performance A review of past Consolidated Annual Performance and Evaluation Reports (CAPER) reveals a strong focus on community needs that continue to exist including aging housing and infrastructure and neighborhood and public improvements. The 2019 CAPER documents accomplishments included completing completing 8 Homeowner Support property improvements for LMI homeowners, 25 First Time LMI homebuyers were assisted with $5,000 in down payment assistance. Within the Neighborhood Improvement Program 3 blighted properties were demolished. 4. Summary of Citizen Participation Process and consultation process The Citizen Participation and consultation process for the 2020 Annual Action Plan was achieved through a variety of strategies, including survey, direct correspondence, and outreach to community Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) organizations. All efforts were made to contact appropriate parties and obtain thorough input. These consultations with participation from citizens provided the plan direction and scope. A survey monkey was made available and sent to members of the local Unmet Needs Committee, churches and other organizations with encouragement to pass the survey on to their clients and others who may be interested. The survey was open from August 22, 2019 until September 13, 2019. The survey requested input to assess the needs of the community by utilizing CDBG funds. The first public meeting was held on August 22, 2019, at City Hall Boone/Bancroft Conference Room. A public hearing was held on September 30, 2019 to present the draft copy of the 2020 Annual Action Plan. Notice was published in the News Tribune on September 23, 2019. The draft copy of the 2020 Annual Action Plan was made available on www.jeffersoncitymo.gov on September 30, 2019. Comments regarding the draft plan were accepted through October 30, 2019 and the Plan was modified accordingly. The final draft of Annual Action Plan was presented to City Council on November 4, 2019 for consideration of adoption via resolution. S. Summary of public comments Summary of comments received through survey monkey supported more funding to be directed to more infrastructure improvements and removal of slum and blight. No comments were received through the jcplanning@jeffcitymo.org email. Based on the comments and analyzing survey monkey rankings, it was determined that the public services category ranked the lowest. 6. Summary of comments or views not accepted and the reasons for not accepting them During the participatory budgeting activity some suggestions were provided that are not currently identified within the 2019-2023 Consolidated Plan such as rental assistance. These suggestions will be kept and included as potential for the next 5 year planning process. 7. Summary There were multiple opportunities for the public to participate in the draft 2020 Annual Action Plan. Surveys, public hearings and meetings regarding the plan were discussed at Unmet Needs Committee meetings which are comprised of local service non-profit agencies. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 3 PR -05 Lead & Responsible Agencies — 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency JEFFERSON CITY CDBG Administrator JEFFERSON CITY Department of Planning and Protective Services Table I — Responsible Agencies Narrative (optional) The City's Neighborhood Services Division, housed in the City's Department of Planning & Protective Services coordinated the development of the Consolidated Plan, the Annual Action Plans, and the Consolidated Annual Performance Evaluation Report. All questions or concerns about the Consolidated Plan should be directed to the Neighborhood Services Manager. Consolidated Plan Public Contact Information Rachel Senzee Neighborhood Services Supervisor 320 East McCarty St Jefferson City, MO 65101 573-634-6410 icplan ning@ leffcitymo.org For access to reports, documents, public meeting information, and for new and information pertinent to administration of the Community Development Block Grant visit www.ieffersoncitymo.gov/government/redeveloj2ment and grants/plans.php. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 4 AP -10 Consultation — 91.100, 91.200(b), 91.215(1) 1. Introduction Consultation for the 2020 Annual Action Plan was achieved through a variety of strategies, including public hearings, surveys, direct correspondence, and public meetings. All efforts were made to contact appropriate parties and obtain thorough input. These consultations, in conjunction with participation from citizens, provided the plan direction and scope. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)) Activities to enhance coordination between public and assisted housing providers and governmental health, mental health and service agencies are conducted on a regular basis. The City of Jefferson's activities will include City staff participating in local and regional committees such as the Unmet Needs Committee, Independent Living Resource Center and Missouri Balance of State Continuum of Care. A continued coordination is anticipated for planning efforts, as well as project implementation, between all of these groups. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The Continuum of Care (CoC) Program is designed to promote communitywide commitment to the goal of ending homelessness; provide funding for efforts by nonprofit providers, and encourage state and local governments to quickly rehouse homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homelessness. In addition, the CoC promotes access to end and effect utilization of mainstream programs by homeless individuals and families; and optimizes self-sufficiency among individuals and families experiencing homelessness. The Missouri Balance of State (BoS) Continuum of Care (CoC) includes 101 counties of Missouri. The BoS CoC is governed by the Governance Charter established June 14, 2017. Missouri Housing Development Commission serves as the Collaborative Applicant for the BoS CoC. Purpose of the CoC and CoC Board: The Missouri BoS CoC is the planning body that coordinates the community's policies, strategies, and activities toward ending homelessness for 101 counties of the Balance of State of Missouri. Its work includes gathering and analyzing information in order to determine the local needs of people experiencing homelessness, implementing strategic responses, educating the community on homeless issues, providing advice and input on the operations of homeless services, and measuring project and system level CoC performance. The Board establishes the process for applying, reviewing and prioritizing project applications for funding in the annual HUD Homeless Assistance CoC Grants competition. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) Responsibilities of the COC: The Missouri Balance of State CoC and BoS CoC Board Responsibilities include the following activities: Operating a Continuum of Care, CoC Planning, Designating and Operating a HMIS, and Preparing Applications for CoC funds, per the Continuum of Care/HEARTH Interim Rule 24 CFR 578. These responsibilities may be delegated for oversight and administration to the Missouri BoS Collaborative Applicant, Missouri BoS HMIS Lead, and/or Missouri BoS CoC staff. The City of Jefferson is located within Region 5 of Balance of State Continuum Care (CoC) which includes the counties of Audrain, Boone Callaway, Camden, Cole, Cooper, Gasconade, Howard, Maries, Miller, Montgomery, Moniteau, Morgan, Osage, Phelps, and Pulaski. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Jefferson does not receive direct allocation of ESG funds. The Missouri Housing Development Commission, in collaboration with the Missouri Department of Social Services, publishes Notice of Funding Availability on their website www.mhdc.com. The funds are allocated in a competitive process in accordance with the Allocation Plan. A Homeless Management Information System (HMIS) is a software application designed to record and store client -level information on the characteristics and service needs of homeless persons. A HMIS is typically a web -based software application that homeless assistance providers use to coordinate care, manage their operations, and better serve their clients. A HMIS allows homeless assistance providers within a community to establish a more coordinated and effective housing and service delivery system. In Missouri, several HMIS providers serve the homeless assistance programs. Missouri Housing Development Commission (MHDC) utilizes Institute for Community Alliances to support the data for the Missouri Housing Trust Fund, Housing First Program, and the Point -In Time Count Homeless Study. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities Annual Action Plan 2020 oMB Control No: 2506-0117 (exp. 06/30/2020) r.-�-i.. - _ nnrannivntinnc uthn nartirinata[1 Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 1 Agency/Group/Organization Public Housing Authority Agency/Group/Organization Type Housing PHA What section of the Plan was addressed by Public Housing Needs Consultation? How was the Agency/Group/Organization The Jefferson City Housing Authority provides and consulted and what are the anticipated coordinates housing between private, subsidized and outcomes of the consultation or areas for public housing services. improved coordination? 2 Agency/Group/Organization River City Habitat for Humanity Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Housing Need Assessment Consultation? Anti -poverty Strategy How was the Agency/Group/Organization River City Habitat for Humanity builds quality, low cost consulted and what are the anticipated homes that are then sold to families at 0% interest outcomes of the consultation or areas for over 25 years. The City partners with Habitat through improved coordination? the CDBG program by demolishing properties in order for Habitat to reconstruct single family houses to be sold to income qualified households. 3 Agency/Group/Organization Department of Mental Health Agency/Group/Organization Type Housing Services - Housing Services -homeless Other government - State What section of the Plan was addressed by Housing Need Assessment Consultation? Homelessness Strategy Homelessness Needs - Chronically homeless Homelessness Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Non -Homelessness Special Needs Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) How was the Agency/Group/Organization Department of Mental Health provides Shelter Plus consulted and what are the anticipated Care funding that is obtained from Continuum of Care outcomes of the consultation or areas for and passes it on to local non -for-profit agencies improved coordination? around the rural areas of Missouri. Department of Mental Health attended public hearings and completed digital survey. 4 Agency/Group/Organization Missouri Housing Development Commission Agency/Group/Organization Type Housing Services - Housing Services -homeless Services - Victims Other government - State What section of the Plan was addressed by Housing Need Assessment Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homelessness Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Non -Homelessness Special Needs How was the Agency/Group/Organization MHDC is the co -applicant for the Missouri Balance of consulted and what are the anticipated State Continuum of Care funding. MO BoS provides outcomes of the consultation or areas for technical support to agencies in and around the MO improved coordination? BoS; provide point -in -time count report; provide support to the governing board, facilitate training opportunities, and coordinate with HMIS lead to capture HUD required data. 5 Agency/Group/Organization Central Missouri Community Action Agency/Group/Organization Type Services - Housing Services -Children Services -Education What section of the Plan was addressed by Anti -poverty Strategy Consultation? Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) Identify any Agency Types not consulted and provide rationale for not consulting Please note that local agencies and service providers in City of Jefferson were invited to participate in the Consolidated Strategic Plan process. In addition to the publication of public hearing notices, these organizations were provided flyers, emailed invites, etc. to all public hearing and meetings. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) How was the Agency/Group/Organization Central Missouri Community Action Agency is a non - consulted and what are the anticipated profit agency dedicated to eliminating poverty in Mid - outcomes of the consultation or areas for Missouri. CMCA provides comprehensive services to improved coordination? meet the needs of individuals and families struggling, dedicated to eradicating the causes and conditions of poverty. CMCA participated by completing a digital survey 6 Agency/Group/Organization CAMPO Agency/Group/Organization Type Other government - Local Regional organization Planning organization What section of the Plan was addressed by Non -Homelessness Special Needs Consultation? Transportation How was the Agency/Group/Organization Capital Area Metropolitan Organization (CAMPO) consulted and what are the anticipated contributes to the quality of life for the Capital area outcomes of the consultation or areas for planning area by achieving and supporting improved coordination? cooperative, comprehensive and continuing transportation planning as outlined in the Moving Ahead for Progress in the 21st Century Act. Identify any Agency Types not consulted and provide rationale for not consulting Please note that local agencies and service providers in City of Jefferson were invited to participate in the Consolidated Strategic Plan process. In addition to the publication of public hearing notices, these organizations were provided flyers, emailed invites, etc. to all public hearing and meetings. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead How do the goals of your Strategic Plan overlap with the goals of each Organization plan? Continuum of Missouri Addressing the needs of persons experience homelessness is called out Care Housing specifically in the goals of the 2020 Annual Plan. Missouri Housing Development Development is the lead for the Missouri Balance of State Continuum of Commission Care (CoQ Lead and has served as a guiding effort to coordinate a system of services across the 101 counties of Missouri Balance of State. 2018 Analysis Mid -MO The Regional Planning Commission aided the City of Jefferson with the of Impediments Regional completion of the 2018 Analysis of Impediments to Fair Housing. to Fair Housing Planning Commission Jefferson City Jefferson City The goals of JCHA strategic plan and the Consolidated Plan align well. Housing Housing Specifically, the strategic plan calls for JCHA for providing housing to low Authority Authority income households. Strategic Plan Capital Area CAMPO Connect walking, bicycling and transit facilities to housing, employment, Pedestrian & businesses and essential services. Bicycle Plan 2045 & Beyond CAMPO A long range transportation plan fostering 1) mobility and access for Metropolitan people and goods, 2) efficient system performance and preservation Transportation and 3) quality of life. Plan Gaps Analysis Missouri The report uses 2018 data to evaluate the current system, identify Report Balance of existing gaps, and make recommendations designed to improve the State overall system of care to better address the needs of the homeless population in the Missouri Balance of State CoC region. Table 3 — Other local / regional / federal planning efforts Narrative (optional) The City of Jefferson, Planning and Protective Services Department, Neighborhood Services Division, is the lead agency for the development of the Consolidated Plan and the administration and management of Community Development Block Grant funding. The City is not a direct recipient of Emergency Solutions Grant, Housing Opportunities for Persons with AIDS and the HOME Investment Partnership program. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 10 AP -12 Participation — 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal -setting The City relies on existing planning and needs identification at the community, departmental and other stakeholder level to inform the list of services prioritized for HUD federal grant allocations. The list below highlights key plans that informed the 2020 Annual Action Plan as submitted as part of this five- year plan. See PR -10 and PR -15 of this plan for details and links to the listed plans. Each of the planning efforts listed involved community engagement and public input in a variety of forms. The engagement and input includes a variety of digital surveys, community engagement one-on- one with constituents at neighborhood meetings, forums and public meetings that may not have focused on the Consolidated Plan itself but were pertinent to one of more of the topics addressed by this plan. Public comments directly related to Consolidated Plan goals and issues were extracted from multiple City Department websites. Additionally, the City conducted as much outreach to public commissions, advocates and public and non-profit stakeholders as possible within each initiative. Citizen Participation Outreach y+ L O H U CJ O 'C �+ o O O u N tr0 a+ H O O v O C f0 = O C E O. E �, ate, H L t6 O a - 'II R O> E E @ E E a� = u L C N y fL y u 47 i_ E E = u c w- J U a R A survey monkey was made available from August 22, Responses Non- 2019— Thirty-one help shape targeted/ Internet September participants the 2020 www.surveymonkey.co 1 Outreach broad 13, 2019. It tookthe Annual m/r/CDBG2020 community was sent out survey. Action via constant Plan. contact and posted on the City's homepage. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 11 t' Ncc G! M 0 a+ d t M 3 �' O O v C M O E y 3 V R {A O -p Cl •� £ E d 3 V L V1 O 4- N C d aJ R E V I: 19 � 3 V Qr V1 C dl '�' M J V CL CL M The first public meeting on the 2020 Annual Action Plan was held in the Boone Bancroft Conference Room on August 22, Non- 2020. Public No Public targeted/ notice was comments 2 published N/A Meeting were broad within the received community Jefferson City News Tribune on August 15, 2019 posted at the Public Housing Authority and Missouri River Regional Library and on www.jefferso ncitymo.gov. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 12 O in O -0 o 3 O t 3 .� a O y u �. � C Ir 0 C E(n V1 f0 4— O a�A 'O 2 C a tai E a to u 4--a IA O ' O �` d rL £ E u i E E R .a fA O t6 y- a O V :)c. f0 Second Public Meeting held on September 30, 2019, to reveal draft plan. Non- Published in No Public targeted/ News Tribune comments 3 N/A Meeting broad on September were community 23, 2019. received Comments on the draft plan accepted through October 30, 2019. Table 4 — Citizen Participation Outreach Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 13 Expected Resources AP -15 Expected Resources — 91.220(c)(1,2) Introduction Overall resources in 2020 from the Annual Action Plan are expected to remain substantially similar to recent years. The City of Jefferson coordinates HUD's Consolidated Plan funds with other City resources such Neighborhood Reinvestment Act Programs to provide for affordable housing, community and economic development. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 2 Expected Amount Narrative Description Annual Program Prior Year Total: Allocation: Income: $ Resources: $ Available $ $ Remainder of ConPlan CDBG public - Acquisition City anticipates receiving $306,527 in federal Admin and CDBG allocation with an additional Planning $78,805.90 through program income Economic receipted from the sale of 408 Development Lafayette Street (NSP Program). Housing Public Improvements Public Services 306,527 78,805.90 0 385,332.90 570,300.18 Table 5 - Expected Resources — Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City does not receive HUD funding for HOME, HOPWA or ESG. The City's CDBG allocation will complement a number of other federal resources, as well as state and local resources. The primary resources are: 1) Neighborhood Reinvestment Act programs; 2) Consolidated Planning grant from Federal Transit Administration, 3) Capital Area Improvement Funds, and 4) Historic Preservation Fund grants. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 14 Annual Goals and Objectives AP -20 Annual Goals and Objectives Goals Summary Information Sort Goal Name Start End Category Geographic Needs Funding Goal Outcome Indicator Order Year Year Area Addressed 1 Homebuyer Assistance 2019 2023 Affordable Citywide Increased CDBG: Direct Financial Assistance to Homebuyers: 25 Housing Homeownership $150,825 Households Assisted 2 Homebuyer Education 2019 2023 Affordable Citywide Increased CDBG: Direct Financial Assistance to Homebuyers: 25 Housing Homeownership $1,625 Households Assisted 3 Owner Occupied 2019 2023 Affordable Citywide Preservation Of CDBG: Homeowner Housing Rehabilitated: 5 Households Rehabilitation Housing Existing Housing $30,165 Assisted 4 Infrastructure Projects 2019 2023 Non -Housing Census Public CDBG: Public Facility or Infrastructure Activities other than Community Tract 105, Infrastructure $246,380 Low/Moderate Income Housing Benefit: 3000 Persons Development 106 & 207 Assisted 5 Removal of 2019 2023 Affordable Citywide Removal Of CDBG: Buildings Demolished: 4 Buildings Dilapidated Structures Housing Dilapidated $80,000 Non -Housing Structures Community Development 7 Administration 2019 2023 Administration CDBG: $61,305 Table 6 — Goals Summary Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 15 Goal Descriptions 1 Goal Name Homebuyer Assistance Goal Description Provide assistance to eligible income households for the down payment and/or closing costs towards a purchase of a single family residence. 2 Goal Name Homebuyer Education Goal Description Part of the direct financial assistance for buying a single family home, the applicant must successfully complete a homebuyer education program. 3 Goal Name Owner Occupied Rehabilitation Goal Description Provide assistance to income eligible households with exterior improvements and/or replacement of aging HVAC system and/or water heater. 4 Goal Name Infrastructure projects Goal Description Complete infrastructure construction projects within eligible income census tracts. 5 Goal Name Removal of dilapidated structures Goal Description Complete demolition of vacant properties. 6 Goal Name Administration Goal Description Administration of the CDBG Program. Estimate the number of extremely low-income, low-income, and moderate -income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2) The City of Jefferson will assist extremely low-income, low-income and moderate income families who meet the existing HUD's income limits with programs such as down payment assistance and rehab programs for homeowners. For 2020, it is estimated that 27 low -moderate households will be assisted with these programs. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 16 Projects AP -35 Projects — 91.220(d) Introduction This annual action plan is developed in the context of the City of Jefferson's overall budget of $306,527. Given all available resources and needs, the City has determined that these proposed uses of Consolidated Plan funds give us the greatest opportunity to achieve the City's goals, meet its responsibilities, and address the needs of low and moderate income residents. CDBG funded public services projects. Projects # Project Name 1 2020 CDBG Administration 2 2020 Minor Home Repair 3 2020 Down Payment Assistance 4 2020 Homebuyer Education 5 2020 Public Infrastructure 6 2020 Demolition Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs These allocations are based on needs analyses, the availability of other funds targeted to various needs, the purpose of the Consolidated Plan funds, and the availability of City General Funds to meet a wide variety of needs. Should HUD revenues (either annual allocation or program income) exceed than the planned amount, the funding increase will be applied to various CDBG programs and administration. Should HUD revenues (either annual allocation or program income) lower than the planned amount, the funding decrease will be applied to various CDBG programs and administration. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 17 AP -38 Project Summary Project Summary Information 1 Project Name CDBG Administration Target Area Citywide Goals Supported Homebuyer Assistance Owner Occupied Rehabilitation Removal of dilapidated structures Infrastructure projects Administration Needs Addressed Preservation of existing housing Increased homeownership Removal of dilapidated structures Public infrastructure Public services activities Funding CDBG: $63,305 Description Administration of the CDBG Program Target Date 12/31/2021 2 Project Name 2020 Minor Home Repair Target Area Citywide Goals Supported Owner Occupied Rehabilitation Needs Addressed Preservation of existing housing Funding CDBG: $30,165 Description Assist owner occupied households with rehabilitation/repair of exterior code violations. Assistance up to $5,000 for eligible activities. Annual Action Plan 2020 OMB Control No: 2506--0117 (exp. 06/30/2020) 18 Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 101 Target Date 12/31/2021 Estimate the number and type of families that will benefit from the proposed activities 5 income eligible households will benefit from the program. Location Description Location determined at time of application. Planned Activities Activities may include replacement of roof, gutters, porches, HVAC, water heaters. 3 Project Name 2020 Down Payment Assistance Target Area Citywide Goals Supported Homebuyer Assistance Needs Addressed Increased homeownership Funding CDBG: $152,450 Description Assist income eligible households up to $5,000 for down payment and/or closing costs towards a purchase of a single family residence. Target Date 12/31/2021 Estimate the number and type of families that will benefit from the proposed activities 25 income eligible households will benefit from the proposed activity. Location Description Location determined at time of application. Planned Activities Down payment, homebuyer education, filing of deed of trust & promissory note. 4 Project Name 2020 Public Infrastructure Target Area Census Tract 105, 106 & 207 Goals Supported Infrastructure projects Needs Addressed Public infrastructure Funding CDBG: $246,380 Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 101 Annual Action Plan 2020 OMB Control No, 2505-0117 (exp. 06/30/2020) 20 Description Funding for construction projects such as sidewalks, crosswalks, water/wastewater infrastructure. Target Date 12/31/2021 Estimate the number and type of families that will benefit from the proposed activities 3,000 families may indirectly benefit from public infrastructure projects Location Description Construction projects will be completed in income eligible census tracts. Planned Activities Construction activities may include sidewalks, crosswalks, water/wastewater infrastructure. 5 Project Name 2020 Demolition Target Area Citywide Goals Supported Removal of dilapidated structures Needs Addressed Removal of dilapidated structures Funding CDBG: $80,000 Description Removal of slum and blight vacant properties. Target Date 12/31/2021 Estimate the number and type of families that will benefit from the proposed activities 4 vacant properties will be demolished. Location Description Locations to be determined Planned Activities Activities include asbestos inspection, asbestos mitigation and demolition. Annual Action Plan 2020 OMB Control No, 2505-0117 (exp. 06/30/2020) 20 AP -50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City has several census tracts that are identified as to having at least 51% Low -Moderate Income households. These census tracts are 105, 106 and 207. Public improvements will be concentrated within these census tracts. By the nature of the homeowner support programs, down payment assistance, and public services funding will directly go to low -to -moderate income households as they all require verification of income for the assistance. It's anticipated that funding for slum and blight removal will assist local non -profits with reconstruction low income housing, or removal of structures from floodplain. Geographic Distribution Target Area Percentage of Funds Citywide 50 Census Tract 105, 106 & 207 50 Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically Within the City limits the priorities for CDBG funding are directed to low -to -moderate income households while construction projects will be within census tracts 105, 106 and 207. If construction projects are conducted outside the listed census tracts, low -to -moderate income surveys will be completed to ensure compliance with 51% LMI national objective. Discussion At present, the City is not implementing any official HUD designated geographic based priority areas such as Empowerment Zone or Brownfields. Regardless of focus on a particular geographic area, this Consolidated Plan will prioritize projects that meet the following criteria: • Meet one or more of the established Consolidated Plan Goals for 2019-2023; • Address and/or mitigate issues identified in the Analysis of Impediments to Fair Housing; • Leverage the work of other City and/or JCHA adopted plans or initiatives. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 21 Affordable Housing AP -55 Affordable Housing — 91.220(g) Introduction The goal numbers presented here reflect activities to be funded with Community Development Block Grant funds. One Year Goals for the Number of Households to be Supported Homeless 0 Non -Homeless 24 Special -Needs 5 Total 29 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 5 Acquisition of Existing Units 20 Total 25 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion The City on average receives approximately $290,000 through the Community Development Block Grant program. The City is not a recipient of HOME, ESG or HOPWA Funds. The amount of HUD funding does not allow for strategies such as rental production. Rental assistance funding would come from Missouri Balance of State Continuum of Care funds. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 22 AP -60 Public Housing — 91.220(h) Introduction Jefferson City Housing Authority (JCHA) provides affordable housing to households with income at or less than 30% of Area Median Income. JCHA households are served through public housing and Housing Choice Vouchers (also referred to as Section 8). Actions planned during the next year to address the needs to public housing Dulle Tower kitchens and sewer lines were completed in the Spring of 2020. Neighborhood duplex and four- plex's where built in 1965. Neighborhood buildings are being adequately maintained but layout is dated with no central air conditioning. Single family homes built in 1981 are adequately maintained. Mobility Impaired Unit recently remodeled with air conditioning. Actions to encourage public housing residents to become more involved in management and participate in homeownership All residents are notified via direct mail of any and all public hearings required for any proposed activity as required by HUD for consultation with tenants, as well as other matters affecting their tenancy. JCHA also holds family appreciation events to increase the resident involvements. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance Not applicable according to the Housing Authority. Discussion The mission of the Public Housing Authority is to provide decent, safe affordable housing, without discrimination, for low-income or very low-income individuals or families, persons with disabilities, and the elderly. The Authority continues to offer low income families affordable housing. It works closely with local police to keep the neighborhoods drug free and to avoid crime in the area. The Authority tries to attract a variety of families of various socio-economic backgrounds to each of its public housing developments. To make the area more appealing new trees were planted at Dulle Towers. Community activities available to residents are publicized in monthly newsletters including mini libraries in neighborhoods to provide access to free books. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 23 AP -65 Homeless and Other Special Needs Activities — 91.220(i) Introduction There are many programs offered by local agencies in Jefferson City area. The goals and strategies are to help individuals and families rise above, become self-sufficient, and eliminate barriers to success. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Missouri Balance of State Continuum of Care (MO BoS CoC) has established a coordinated entry process with the goal of increasing the efficiency of local crisis response systems and improving fairness and ease of access to resources. Programs and strategies help to prevent homelessness among individuals, families with children and youth. Programs are designed to help households achieve more stable housing, especially those who have a history of being homeless, doubled -up, living in other temporary housing situations due to lack of available, affordable, appropriate shelter and housing. The MO BoS CoC provides the oversight of homeless assistance in Missouri. MO Bos CoC board members include representatives from all regions within the Balance of State, as well as at large representatives. Board representation includes a broad and diverse membership to represent the homeless population served within the CoC. Members are encouraged to participate from all sectors, including victim services providers, human trafficking, sexual assault, education, healthcare, law enforcement, local, state and federal government, emergency assistance, addiction and recovery, formerly homeless persons, veterans, and all homeless services. MO BoS CoC has adopted a Housing First policy to ensure that actual or perceived barriers are not contributing factors for households remaining in homelessness longer than necessary. The policy states that any projects included in the application for CoC funding must follow a Housing First approach. This means the projects must allow entry into CoC programs for participants regardless of their income, current or past substance use, criminal records and history of domestic violence. Addressing the emergency shelter and transitional housing needs of homeless persons Locally, the Salvation Army Center of Hope has a 40 bed capacity available to men, women and families with children. The Center of Hope offers a 90 day shelter that provides hot meals, a safe place to sleep, case management to help residents plan for independent living, life skills classes, professional referrals, and laundry facilities. The Rape and Abuse Crisis Service serves 9 counties providing a shelter, court advocacy, counseling, 24 hour hotline, crisis intervention, support groups and case management to domestic and sexual abuse victims. It provides emergency shelter to 36 residents not including baby cribs. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 24 and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Missouri Balance of State Continuum of Care (MO BoS CoC) has established a coordinated entry process with the goal of increasing the efficiency of local crisis response systems and improving fairness and ease of access to resources. Programs and strategies help to prevent homelessness among individuals, families with children and youth. Programs are designed to help households achieve more stable housing, especially those who have a history of being homeless, doubled -up, living in other temporary housing situations due to lack of available, affordable, appropriate shelter and housing. The MO BoS CoC provides the oversight of homeless assistance in Missouri. MO Bos CoC board members include representatives from all regions within the Balance of State, as well as at large representatives. Board representation includes a broad and diverse membership to represent the homeless population served within the CoC. Members are encouraged to participate from all sectors, including victim services providers, human trafficking, sexual assault, education, healthcare, law enforcement, local, state and federal government, emergency assistance, addiction and recovery, formerly homeless persons, veterans, and all homeless services. MO BoS CoC has adopted a Housing First policy to ensure that actual or perceived barriers are not contributing factors for households remaining in homelessness longer than necessary. The policy states that any projects included in the application for CoC funding must follow a Housing First approach. This means the projects must allow entry into CoC programs for participants regardless of their income, current or past substance use, criminal records and history of domestic violence. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. There are a variety of agencies in the Jefferson City area that provide housing options and case management assistance including those returning from mental and physical health institutions. They provide the option of living independently in a group setting. The state of Missouri Department of Mental Health also offers on housing assistance options such as rental assistance, home purchasing program, home repair/weatherization assistance, home access modifications. The Independent Living Resource Center in Jefferson City offers programs that provide people with the tools to learn how to live independently including cooking, budgeting, reading and finding employment. They also offer disability assistance for improvements on homes for people with disabilities. The unmet needs group is also a good resource for case management. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 25 AP -75 Barriers to affordable housing — 91.220(j) Introduction Barriers to affordable housing exist when the cost of housing or the incentives to develop, maintain, or improve affordable housing are affected by public policies, particularly those of the local jurisdiction. Such policies may include land use controls, zoning ordinances, building codes, and policies that affect the return on residential investment. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment Aging housing stock and vacant dwellings are a barrier. 43.9% of the homes were built between 1970 and 1999. 31.3% of the homes were built between 1940 and 1969. Single family homes comprises of 51.40%; 11.23% of properties within Jefferson City are vacant. (https://www. neighborhoodscout.com/moliefferson-city/real-estate) The 2019 tornado is a barrier to affordable housing due to damaging 516 residential buildings. The tornado destroyed a portion of the LMI housing stock leaving people on a wait list. Discussion: The City of Jefferson has updated the Citizen Participation Plan to be compliant with the implementation of the Assessment of Fair Housing. While implementation of the Assessment of Fair Housing has been delayed by the Department of Housing and Urban Development, and not likely to be a requirement until the next Consolidated Plan. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 26 AP -85 Other Actions — 91.220(k) Actions planned to address obstacles to meeting underserved needs The City will work with agencies participating with the Unmet Needs Committee to address the obstacles to meeting underserved needs. City staff cooperates with the Salvation Army through the Unmet Needs Committee to stay aware of the needs of the shelter. Actions planned to foster and maintain affordable housing The City currently has several programs within the Neighborhood Reinvestment Act (NRA) including Residential Tax Reimbursement Program, Commercial Facade Tax Reimbursement Program, Residential Down Payment Assistance and Mixed Use Adaptive Reuse Program. These programs are locally funded and intended to foster affordable housing and create improvements within the Old Town sector of the City. The programs have been in place for several years and so far the council continues to fund the programs. New in 2015 was the Rental Facade Improvement Program. The Rental Fagade Program helps landlords with rental properties by paying for 50% of the cost of improvements to facades of eligible buildings, up to $5,000 per unit with a maximum of $10,000. The goal of the program is to improve the exterior appearance and condition of residential rental properties. Eligible properties include single-family or duplexes utilized as rental property, located within the Old Town or East Side districts, and constructed prior to 1959. Exterior improvements must be significant and meet appearance guidelines published by the Historic Preservation Commission. In addition, the CDBG funded programs include minor home repair in areas of code deficiencies, energy efficiency upgrades, and accessibility and emergency repairs. This program aids in maintaining affordability and sustainability by keeping the homeowners within their homes by correcting code deficiencies; increasing energy efficiency which potentially lower utility bills; completing ADA accessibility retro -fits; and/or repairing emergency health and safety issues such as replacing the wastewater connection. The CDBG Down Payment Assistance Program may aid in a household obtaining homeownership status. The program is designed for first time low -to -moderate income homebuyers (per HUD's definition) in purchasing a residential house within the City limits. This program is different from the City funded NRA Down Payment Assistance as the CDBG program does not have the requirements of purchasing a property within the "Old Town" sector. By providing assistance with down payments or closing cost will aid in providing decent housing that is affordable. Actions planned to reduce lead-based paint hazards The CDBG Down Payment and Homeowner Assistance Programs require lead based paint inspections for properties that were constructed prior to 1978. The Down Payment Assistance Program requires a visual inspection prior to closing. If there are any identified peeling paint or other lead based paint hazards positively identified through testing the buyer could be entitled to an additional $500 in order to mitigate the lead based paint hazard. As for the Homeowner Support Programs any painted areas that will be disturbed with rehabilitation will be tested for lead based paint. The areas positively identified as having lead based paint the EPA certified contractors shall repair the surfaces disturbed and include safe work practices clearance. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 27 Actions planned to reduce the number of poverty -level families The City intends to continue support for the Project Homeless Connect held annually in October. Project Homeless Connect is a one -day, one-stop event that connects individuals and families experiencing homelessness with on-site medical care and a variety of social services. Project Homeless Connect is a homeless services delivery model, first introduced in San Francisco in 2004. Since that time, more than 200 communities in the United States, Canada, Puerto Rico and Australia have hosted Project Homeless Connect events, offering homeless individuals and families' much-needed assistance. The First United Methodist Church, First Baptist Church, First Christian Church along with the Jefferson City Homelessness Task Force, which is made up of 22 organizations, are all collaborating to make project a success. At each of the Project Homeless Connect events, numerous same-day services were delivered to homeless individuals and families, including access to shelter/housing , food and clothing donations, legal assistance, child care assistance, employment resources, haircuts, identification cards, medical check-ups, mental health screening, substance abuse screening, Medicaid and Social Security applications, vision testing and services, credit counseling, and more. Project Homeless Connect is outcome -oriented and serves as a way to provide immediate access to services for the homeless population. The goals of the day are simple: • Improve access to services and housing for the homeless consumers in Jefferson City • Engage and increase the collaboration of homeless consumers, local businesses, non-profit agencies, and individual volunteers to create solutions for homelessness. • Improve the system of care by creating opportunities and sharing "best practices" among homeless providers in our community. Actions planned to develop institutional structure The City partners with various local and state agencies such as the Unmet Needs Committee, Housing Authority, Habitat for Humanity, MO Balance of State Continuum of Care, and State and local departments. In addition, the City has an excellent relationship with the local Chamber of Commerce and Mid -Mo Regional Planning Commission. Actions planned to enhance coordination between public and private housing and social service agencies The City plans to attend the Missouri Balance of State Continuum of Care meetings. The purpose of these meetings is to establish a network of agencies to enhance the service delivery to homeless, disabled individuals and families, and others seeking services for their current hardship and challenges in their lives. In addition, the City will continue participation in the monthly Unmet Needs Committee meetings. The Committee is comprised of various local agencies that provide updates of their existing programs and needs. Each meeting also includes a speaker and information on services an agency provides. By collaborating together often results in ideas, suggestions and a positive outcome. Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 28 Program Specific Requirements AP -90 Program Specific Requirements — 91.220(1)(1,2,4) Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 70.00% Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 29 Index of Attachments • Documentation of public notices, meetings, survey and emails • Citizen Participation Comments • Resolution • SF -424 • Certifications Annual Action Plan 2020 OMB Control No: 2506-0117 (exp. 06/30/2020) 30 PUBLIC NOTICE The City of Jefferson will hold a public meeting on September 30, 2019 at 4:00 p.m. in the City Hall Boone/Bancroft Conference Room, 320 E. McCarty Street, to present the Draft 2020 Annual Action Plan for the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant Program. The Draft Plan will be available the day of the public meeting for viewing at City Hall, Public Housing Authority, Missouri River Regional Library and www.ieffersoncitvmo.gov. Comments regarding the plan will be accepted through October 30, 2019. Please direct questions and/or comments to: Planning & Protective Services Department 320 E. McCarty Street Jefferson City, MO 65101 (573) 634-6410 icplanning@ieffcitymo.org with the subject line "CDBG 2020 Annual Action Plan" Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Emily Donaldson, City Clerk, City of Jefferson, Missouri P.T. —Tuesday, September 24, 2019 EQUAL HOUSING OPPORTUNITY For information purposes only, not to be included in legal notice. Department of Planning & Protective Services /Planning Division 320 East McCarty Street, Room 120 Jefferson City, Missouri 65101 Attention: Anne Stratman, Phone: 573. 634.6475 or 573.634.6410 City of Jefferson Community Development Block Grant (CDBG) Program 2020 Annual Action Plan Public Hearing September 30, 2019 at 4:00 p.m. Boone/Bancroft Conference Room Sign -In Sheet Mame Organization E -Mail Address 2 r h VC 3- CVtl; zv'� 4 5 fi - 7 8 9 10 11 12 13 14 15 F 4- 0 fn L Cc Cc T MVM W ❑ ,. ; 2020 Annual Action Plan SurveyMonkey Q1 If you were budgeting $300,000 between the listed programs, how would you allocate the funds? Answered: 32 Skipped:2 Down Payment Assistance... Minor Home Repair... Infrastructure Improvements... Removal of Slum and Bli... Public Services... Admin of the above listed... o lok Zak Sok 4ok sok sok 70k Bok Sok look ANSWER CHOICES ❑own Payment Assistance providing $5,000 towards purchasing a single family home. Minor Home Repair providing up to $5,000 towards code deficiencies, HVAC replacement, and/or emergency repairs. Infrastructure Improvements within "old town" area such as sidewalk installation. Removal of Slum and Blight through razing dilapidated structures. Public Services activities completed by non-profit agencies. Activities may include child care , employment training, legal services, fair housing counseling. 'Dote per federal regulations up to 15% of allocation is allowed. Admin of the above listed programs receives 20% of allocation. Total Respondents: 32 118 AVERAGE TOTAL RESPONSES NUMBER NUMBER 39,632 1,070,066 27 40,808 1,265,058 31 51,789 1,450,100 28 70,730 2,051,161 29 23,410 515,019 22 26,322 579,078 22 2020 Annual Action Plan SurveyMonkey Q2 Are there location(s) within "old town" area that need sidewalk improvements? Old town area is bounded by Warwick Village on the east, Dix Road on the west, Stadium Blvd on the south and the Missouri River on the north. Answered: 28 Skipped:6 2/8 2020 Annual Action Flan SurveyMonkey Q3 Are there public services needs that are not currently covered by local programs?Public services include, but not limited to, child care, services for person with disabilities, domestic violance services, substance abuse education/services, employment training, housing counseling, legal services, health services, mental health services, fair housing counseling, transporation assistance, etc. Yes No Other (please specify) Answered: 31 Skipped::` - 0% 10% 20% 30% $0% 50% 60% 70% 60%0 90% 100% ANSWER CHOICES RESPONSES Yes 48,39% No 35.48% Other (please specify) 16.13% TOTAL Ms.] 15 11 5 31 2020 Annual Action Plan SurveyMonkey Q4 Have you or anyone you know experience the inability to rent or purchase a home due to race/ethnicity, gender, age, disability, national origin, or family structure? Yes No Unsure Answered: 32 Skipped: 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Yes 18.75% No 71.88% Unsure 9.38% TOTAL EM 6 23 3 32 2020 Annual Action Plan SurveyMonkey Q5 Have you or anyone you know experienced landlord refusing to make reasonable exterior accomodations or refusing to allow the tenant to make reasonable interior accomodations for a disability? Yes No Answered: 32 Skipped: 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Yes 28.13% No 71.88% TOTAL 518 9 23 32 2020 Annual Action Plan SurveyMonkey Q6 Have you or anyone you know experienced landlord refusing to allow service or assistance animals for disabled tenants? Yes No Answered: 32 Skipped:2 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Yes 12.50% No 87.50% TOTAL • 4 28 32 2020 Annual Action Plan SLnveyMonkcy {Q7 In your opinion, are there any areas in Jefferson City with high concentration of low income residents or protected classes that don't have the same public facilities, infrastructure, schools or protection as the rest of the city? Yes No Answered: 32 Skipped:2 0°% 10% 20°% 30°% 40% 50% 60"% 70% 80°% 90% 100% ANSWER CHOICES RESPONSES Yes 59.38% No 40.63% TOTAL 718 19 13 32 2020 Annual Action Plan SurveyMonkcy Q8 In your opinion, are there negative public or private facilities or infrastructures (landfills, toxic waste dumps, prisons, dangerous/unhealthy industries, etc.) located in or adjacent to neighborhoods with concentrations of low income residents or protected classes in Jefferson City? Yes No ANSWER CHOICES Yes No TOTAL Answered: 32 Skipped:2 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Fowl • '. • RESPONSES 25.00% 71.88% 8 23 32 Abbott, Jayme From: Sweeten, Beth Sent: Thursday, October 31, 2019 8:31 AM To: Abbott, Jayme Subject: RE: 2020 Annual Action Plan Comments Follow Up Flag: Follow up Flag Status: Flagged No emails were received in regards to the 2020 Annual Action Plan. From: Abbott, Jayme Sent: Thursday, October 31, 2019 8:03 AM To: Sweeten, Beth Subject: 2020 Annual Action Plan Comments Beth, As the administrator ofJCPlanning@ieffcitymo.org email, please respond to this email whether or not any comments were received through COB October 30, 2019? Sincerely, Neighborhood Services Manager City of Jefferson 320 E. McCarty St Jefferson City, MO 65101 573-634-6305 Direct Line 573-634-6410 Main Line www.weffersoncitymo.gov RESOLUTION RS 2020 - Sponsored by Councilman Hussey A RESOLUTION OF THE CITY OF JEFFERSON, MISSOURI ADOPTING THE CDBG 2020 ACTION PLAN AND AUTHORIZING ITS SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the City of Jefferson is designated an Entitlement Community and declared eligible for Community Development Block Grant (CDBG) funding from the Department of Housing and Urban Development (HUD); and WHEREAS, the City of Jefferson does have areas of need which may be addressed through the CDBG Program; and WHEREAS, in accordance with 24 CFR Part 91, the City of Jefferson is required to submit an Annual Action Plan in order to receive CDBG funds; and WHEREAS, the City of Jefferson must submit the Annual Action Plan within 60 days following HUD's announcement of allocation. NOW THEREFORE, BE IT RESOLVED by the Council of the City of Jefferson, Missouri as follows: Section 1. Standard Form 424, Consolidated Plan and Certifications are approved, as attached hereto, as Exhibit A. Section 2. The Mayor is authorized to execute documents for submission of CDBG Entitlement Grant Funds 2020 Annual Action Plan to the Department of Housing and Urban Development. Adopted this 19th day of October, 2020 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk City Attorney OMB Number 4040-0004 Expiration Date: 10!3112019 Application for Federal Assistance SF -424 ' 1. Type of Submission: " 2. Type 4f Application: If Revision, select appropriate lelter(s): - —'-- Preapplication ems, New -- 1 Application Continuation Other (Specify): Changed/Corrected Application U Revision ' 3, Bate Received: 4. Applicant identifier: Sa. Federal Entity Identifier Sb. Federal Award Identifier. -- State Use Only: 6. Date Received by State: 7. State Application Identifier: — 8. APPLICANT INFORMATION: *a. Legal Name: ICity of Jeffersor. - -- -- -- " b. Employerfraxpayer Identification Number (EWIN): - — ' c. Organizational DUNS: 44-oQQQ193 - 0481277400000 d. Address: Streetl: 320 East McCarty St - — Streetl: F— . City .:e iarson City -- i CountyrPansn: CC - 'State: }:0: ,..sscur_ Province: - - - ' Country: - USA: UNITED STATES- • Zip! Postal Code: E5!02-3196 - --- - -- e. Organizational Unit: Department Name: Division Name: Planning & Protective Services Neighborhood Services f. Name and contact Information of person to be contacted on matters involving this application: Prefix: vrs. 'First Name: Rachel " — -- -- -- Middle Name: i - -- - ' Last Name: Isenzee - - - - - - — Suffix: Tille:Neighborhood Services Supervisor Organizational Affiliation: City of Jefferson P 573-634-6305 - - 'Telephone Number. Fax Number.'573-1634-6457 "Email: rsenzee@jeffcitymo.org Application for Federal Assistance SF -424 9. Type of Applicant 1: Select Applicant Type: C: City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: I _ Other (specify): 10. Name of Federal Agency: Department of Hou., -,:-.g and Uri; ::i Development 11. Catalog of Federal Domestic Assistance Number: 14.218 CFOA Titie: ?Community Development Block Gr::.-., 12. Funding opportunity Number: 'Title: ICommunityYDevelcpment Block Grant - Entitlement Progra:: 13. Competition Identification Number: Title: L 14. Areas Affected by Project (Cities, Counties, States, etc.): II Add Attachment Delete Attachment I View Attachment i 15. (descriptive Title of Appticanrs Project: - nor home Repair Program, Down Put-.ent Assistance, Public Facilities b Public Imprcvemer.ts and Demolition (slum 6 blight removal) Attach supporting documents as specified in agency instructions Add Attachments Delete Attachments , View Attachments Application for Federal Assistance SF-424 16. Congressional Districts Of: 'a. Applicant .0-_ ' b ProgramulProject Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment Delete Attachment View Attachment 17. Proposed Project 'a.StanDate: 01/01/2021 'b. End Date: :2/31/20?1 18. Estimated Funding (Sj: ' a. Federal 306, 527.001 ' b. Applicant ' c State ' d, Local ' e. Other- • f. Program Income 78, 805. 90 •g. TOTAL 365.332.90 ' 19. Is Application Subject to Review By State Under Executive Order 12372 Process? a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the Stale for review. c. Program is not covered by E.O. 12372. ' 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation In attachment.) Yes No If "Yes', provide explanation and allach Add Attachment l Delete Attachment _View Attachment 21. 'By signing this application, l certify (1) to the statements contained in the list of certifications" and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) ^IAGREE " The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: ::s. 'First Name Carrie Middle Name: ' Last Name: Tergcr. Suffice - 'Title: 'Telephone Number: 73-634_1410 Fax Number; 1573-634-6329 'Email: c-.ercin@ieffci.,:no.org ' Signature of Authorized Representative: ' Date Signed: CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing — The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Anti -Lobbying — To the best of the jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction — The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 — It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation — It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan — It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds — It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate -income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force — It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti -discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead -Based Paint — Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, subparts A, B, J, K and R; Compliance with Laws — It will comply with applicable laws. Signature/Authorized Official Date Mayor Title OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-assisted activities which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature/Authorized Official Date Mayor Title APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Memorandum 320 East McCarty Street • Jefferson City, Missouri 65101 . P. 573.634.6410 • F: 573.634.6562 • www.jeffersoncitymo.gov Date: October 5, 2020 To: Public Works and Planning Committee From: David flange P.E., City Engineer Subject: Leonard Drive Stormwater Bid Staff is asking the Committee to bypass the low bid for this project and recommend the second lowest bid to the City Council for approval. Bids were opened for the Leonard Drive Stormwater project on September 9, 2020. Six bids were received for the project. The bids ranged from $95,065.00 to $135,426.00. The low bid was offered by All Clear Pumping and Sewer LLC. This was the first time that this company has submitted the low bid for a City project. Because this contractor has not previously worked for the City, staff requested that they provide references for similar types of projects. In response they offered a project in which they were involved that took place in Fulton Missouri. Upon contacting the Public Works Department in Fulton we were informed that All Clear did work on one of their projects but not in the same capacity as would be required for this project. A second concern is that All Clear Pumping and Sewer currently has outstanding bills with the City in the amount of $6,161.98, approximately one half of which is more than 90 past due. It would be against the City's typical practice and the recommendation of our City Attorney to offer a contact to a company who owes money to the City. The second lowest bid was received from Stockman Construction in the amount of $108,667.60. Stockman Construction has successfully worked on a number of City projects and would be fully capable of performing the work required by this project. Given the lack of clear evidence of the completion of similar work, the existence of outstanding payments due the City, and the availability of a capable local firm as the second low bid staff is recommending that the low bid not be accepted. If you have any questions I can be reached at 634-6433. I:•• WPublic works\Engineenng\dbange\PUBLIC WORKS & PLANNING12020\10-2020\Sue and Leonard Stormwater Bid.docx Page 1 of 2 Date: 22/09/2020 Bid No. 3135 ITEM $6,000.00 $4,000.00 APPROX. ENGINEER'S ESTIMATE $4,000.00 NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 01 Project Mobilization LS 1 $5,000.00 $5,000, 02 Construction Signagelrraffic EA 2 $2,000.00 $4,000. $2,500.00 Control $6,000.00 $900.00 $9,000.00 $1,350.00 03 Inlet Protection EA 5 $150.00 $750, 04 Sediment Barrer LF 200 $5.00 $1,000. 05 Temporary Cover AC 0.15 $6,000.00 $900. 06 Seeding AC 0.15 $12,000.00 $1,800. 07 Earthwork LS 1 $2,500.00 $2,500. 08 Removals LS 1 $5,000.00 $5,000. 09 Rock Excavation CY 10 $150.00 $1,500. 10 Sub Grade Stabilization TON 20 $50.00 $1,000. 11 Rip -Rap; City Type III TON 60 $75.00 $4,500. 12 Private Stormwater Pipe LF 7 $75.00 $525. $6,921.00 Extention $4,000.00 $4,000.00 $4,500.00 $4,500.00 13 24" dia. Stormwater Pipe LF 330.8 $75.00 $24,810. 14 Structure 01, Endsection LS 1 $1,250.00 $1,250. 15 Structure 02, Junction Box LS 1 $4,000.00 $4,000. 16 Structure 03, Street Inlet LS 1 $4,500.00 $4,500. 17 Structure 04, Street Inlet LS 1 $4,500.00 $4,500. 18 Structure 05, Area Inlet LS 1 $4,500.00 $4,500. 19 Type A Curb & Gutter LF 200 $45.00 $9,000. (Remove & Replace) 20 Construction Street (Remove SY 115 $100.00 $11,500. & Replace) 21 Residential Driveway (Remove SY 60 $80.00 $4,800. & Replace) TOTAL BASE BID $97,335. % OVERIUNDER ENGINEER'S EST. TOTAL CONTRACT WITH ACCEPTED ALTERNATES $97,335.00 CITY OF JEFFERSON BID TABULATION LEONARD DRIVE STORMWATER REPLACEMENT PROJECT NO. 33088 All Clear Stockman Construction Co UNIT PRICE AMOUNT UNIT PRICE AMOUNT Don Schnieders Excavating Company, Inc UNIT PRICE AMOUNT $6,000.00 $6,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $900.00 $1.800.00 $1,000.00 $2,000.00 $2,000.00 $4,000.00 $250.00 $1,250.00 $120.00 $600.00 $200.00 $1,000.00 $8.00 $1,600.00 $4.00 $800.00 $7.00 $1,400.00 $2,500.00 $375.00 $6,000.00 $900.00 $9,000.00 $1,350.00 $2,500.00 $375.00 $15,000.00 $2,250.00 $14,000.00 $2,100.00 $2,960.00 $2,960.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $1,830.00 $1,830.00 $11,000.00 $11,000.00 $19,000.00 $19,000.00 $160.00 $1,600.00 $175.00 $1,750.00 $200.00 $2,000.00 $55.00 $1,100.00 $80.00 $1,600.00 $60.00 $1,200.00 $75.00 $4,500.00 $62.00 $3,720.00 $35.00 $2,100.00 $92.00 $644.00 $131.00 $917.00 $120.00 $840.00 $65.00 $21,502.00 $82.00 $27,125.60 $65.00 $21,502.00 $3,165.00 $3,165.00 $430.00 $430.00 $570.00 $570.00 $4,932.00 $4,932.00 $3,300.00 $3,300.00 $3,250.00 $3,250.00 $6,921.00 $6,921.00 $4,000.00 $4,000.00 $4,500.00 $4,500.00 $6,921.00 $6,921.00 $5,000.00 $5,000.00 $4,990.00 $4,990.00 $5,165.00 $5,165.00 $3,200.00 $3,200.00 $4,800.00 $4,800.00 $45.00 $9,000.00 $60.00 $12,000.00 $47.00 $9,400.00 $75.00 $8,625.00 $121.00 $13,915.00 $129.00 $14,835.00 $80.00 $4,800.00 $111.00 $6,660.00 $114.00 $6,840.00 $95,065.00 $108,667.60 $113,177.00 -2.3% 11.6%1 16.3%1 MATH ERROR $95,065.00 $108;667.60 $113,177.00 Page 2 of 2 Date; 22/09/2020 Bid No. 3135 CITY OF JEFFERSON BID TABULATION LEONARD DRIVE STORMWATER REPLACEMENT PROJECT NO. 33088 GWH Landscaping and ITEM APPROX. Construction S and A Equipment and Builders Sam Gaines Construction, Inc. NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 01 Project Mobilization LS 1 $2,200.00 $2,200.00 $3,436.27 $3,436.27 $4,000.00 $4,000.00 02 Construction Signage/Traffic EA 2 $2,250.00 $4,500.00 $4,013.74 $6,027.48 $575.00 $1,150.00 Control 03 Inlet Protection EA 5 $120.00 $600.00 $346.87 $1,734.35 $200.00 $1,000.00 04 Sediment Barrier LF 200 $5.00 $1,000.00 $8.51 $1,702.00 $8.00 $1,600.00 05 Temporary Cover AC 0.15 $1,600.00 $240.00 $12,065.54 $1,809.83 $10,000.00 $1,500.00 06 Seeding AC 0.15 $6,625.00 $993.75 $6,754.74 $1,013.21 $20,000.00 $3,000.00 07 Earthwork LS 1 $4,500.00 $4,500.00 $4,983.12 $4,983.12 $15,000.00 $15,000.00 08 Removals LS 1 $16,071.60 $16,071.60 $8,321.64 $8,321.64 $20,000.00 $20,000.00 09 Rock Excavation CY 10 $170.00 $1,700.00 $164.09 $1,640.90 $125.00 $1,250.OD 10 Sub Grade Stabilization TON 20 $45.00 $900.00 $80.89 $1,617.80 $50.00 $1,000.00 11 Rip -Rap; City Type ill TON 60 $87.50 $5,250.00 $48.63 $2,917.80 $55.00 $3,300.00 12 Private Stormwater Pipe LF 7 $148.00 $1,036.00 $137.56 $962.92 $100.00 $700.00 Extention 13 24" dia. Stormwater Pipe LF 330.8 $87.85 $29,060.78 $64.51 $21,339.91 $95.00 $31,426.00 14 Structure 01, Endsection LS 1 $330.00 $330.00 $1,429.43 $1,429.43 $500.00 $500.00 15 Structure 02, Junction Box LS 1 $1,589.00 $1,589.00 $4,328.61 $4,328.61 $3,000.00 $3,000.00 16 Structure 03, Street Inlet LS 1 $4,000.00 $4,000.00 $13,645.28 $13,645.28 $5,000.00 $5,000.00 17 Structure 04, Street Inlet LS 1 $4,200.00 $4,200.00 $11,428.24 $11,428.24 $6,500.00 $6,500.00 18 Structure 05, Area Inlet LS 1 $3,900.00 $3,900.00 $3,894.79 $3,894.79 $3,000.00 $3,000.00 19 Type A Curb & Gutter LF 200 $64.00 $12,800.00 $60.52 $12,104.00 $75.00 $15,000.00 (Remove & Replace) 20 Construction Street (Remove SY 115 $115.98 $13,337.70 $113.55 $13,058.25 $100.00 $11,500.00 & Replace) 21 Residential Driveway (Remove SY 60 $93.98 $5,638.80 $142.59 $8,555.40 $100.00 $6,000.00 & Replace) TOTAL BASE BID $113,847.63 $127,951.23 $135,426.00 %OVERIUNDER ENGINEER'S EST. 17.0%1 31.5%1 39.1%I MATH ERROR TOTAL CONTRACT WITH ACCEPTED ALTERNATES $113,847.63 $127,951.23 $135,426.00 MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Council Chambers John G. Christy Municipal Building 320 East McCarty Street September 10, 2020 Committee Members Present: Ron Fitzwater Ken Hussey Mark Schreiber Mike Lester Committee Members Absent: David Kemna Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Eric Seaman, Wastewater Division Director Don Fontana, Stormwater Engineer Sonny Sanders, Director of Planning and Protective Services Rachel Senzee, Neighborhood Services Specialist Jessica Rackers, I.T. Support Tech I Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Attendance 4 of 4 4of4 4 of 4 4 of 4 3 of 4 Chairman Hussey called the meeting to order at 7:32 a.m. A quorum was present at this time. The following guest attended virtually: Mayor Carrie Tergin 1. Introductions Introductions were made at this time. 2. Approval of the August 13, 2020 Committee meeting minutes Councilman Schreiber moved and Councilman Fitzwater seconded to approve the August 13, 2020 minutes, motion carried. 3. New Business 1. Update on Bartlett and West Contract Regarding the Flood of July 19, 2020 (Matt Morasch) Mr. Morasch explained the consultant has been hired to review flood data from the July 19, 2020 flooding. The consultant will talk with the group of citizens that were affected in the areas and give a report on their findings at a future Committee meeting. 2. Concrete Pavement Rehabilitation (Britt Smith) Mr. Smith gave a presentation displaying some of the issues with concrete streets. He explained staff used to place asphalt in joints which was not very effective. Currently staff has done Minutes/Jefferson City Public Works and Planning Committee September 10, 2020 some full concrete panel replacements and where there is concrete joint spall it is repaired by milling the panel area and placing a special concrete mixture in. 3. Sanitary Sewer Rate Study Update (Matt Morasch) Mr. Morasch explained since 2017 the sewer rates have been flat, By Spring staff should have information from the study and will look at the reserves to borrow money with low interest in order to keep our rates down. Mr. Seaman explained the large needed projects, which included the Westview pump station replacement, biosolids equipment replacement, and the Grays Creek upgrade and replacement. These projects will be done using low interest loan money available through MDNR SRF Program with an interest rate as low as 0.8% for a 20 year loan. There was discussion among Committee members and staff regarding sewer extensions and the requirement to tie on to the sewer, failing sewer systems being complaint driven, and the bond issuance. 4. Downtown Parking Needs Review (Britt Smith) Mr. Smith gave a presentation explaining the Downtown parking study. He stated there is a shortfall of parking supply in the Downtown area. Staff is having ongoing conversations with the property owners to possibly purchase their property and will do a contract with a financial consultant to determine bond capacity. A contract will then be done with a design consultant to further refine potential cost. There was discussion among Committee members and staff regarding design and build time frames and the possibly updating the 2018 plan. Mr. Morasch explained staff feels they would not gain much by having he plan updated. 5. Airport Emergency Lighting Contract Update (Britt Smith) Mr. Smith explained bids were received for the project however the low bidder had withdrawn his bid so staff has recommended bidder number two for this project. 6. Neighborhood Services Update (Rachel Senzee) Ms. Senzee gave a presentation on neighborhood services. She explained staff will be updating the hazard mitigation plan which will open up funding for additional projects. She gave updates on historic preservation and the Community Development Block Grant projects. 4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues a. States Prepare to Spend Millions to Address Flooding Article b. Major Real Estate Website Now Shows Flood Risk Article Mr. Morasch explained the articles above were for Committee members information. No one was present to address the Committee. 4. Adjourn Chairman Hussey announced the meeting was adjourned at this time (8:38 a.m.).