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HomeMy Public PortalAbout20000322 - Agendas Packet - Board of Directors (BOD) - 00-07 Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-07 REVISED SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:30 p.m. Wednesday, March 22, 2000 330 Distel Circle Los Altos, California Please Note: 6:30 p.m. Special Meeting Start Time 7:30 p.m. Regular Meeting Start Time AGENDA* ROLL CALL SPECIAL MEETING OF TBE BOARD OF DIRECTORS OF TBE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-- CLOSED SESSION The Closed Session will begin at 6:30 p.m. At the conclusion of the Closed Session, the Board will adjourn the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference with Real Property Negotiator- Government Code Section 54956.8 Real Property - Santa Clara County Assessor's Parcel Numbers 517-16-009, 510-27-0334, and 510-28-012 Agency Negotiators - Craig Britton and Susan Schectman Negotiating Parties -Wallace Krone and William Bishop Under Negotiations - Instructions to negotiator will concern price and terms of payment 2. Conference with Legal Counsel - Anticipated Litigation- Government Code Section 54956.9(c) Potential Initiation of Litigation- (one case) 3. Conference with Labor Negotiator- Government Code Section 54957.6 Agency Negotiators - Susan Schectman, Deirdre Dolan, John Escobar Employee Organization - S.E.I.U. Local 715 4. Conference with Labor Negotiator- Government Code Section 54957.6 Agency Negotiators - Craig Britton, Deirdre Dolan, John Escobar Employee Organization - Non-represented Employees 5 Public Employment - Government Code Section 54957 Public Employee Performance Evaluation- General Manager I I 330 Distel Circle . Los Altos, CA 94022-1404 . Phone: 650-691-1200 I FAX:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:fete Siemens,Mary C. Davey,)ed Cyr, Deane Little, Nonette Hanko,Betsy Crowder,Kenneth C. Nitz • General Manager:L.Craig Britton Meeting 00-07 Page 2 BOARD BUSINESS *** 1 Authorize the General e9 Manager to Request a Shortened Review Period From the State g Clearinghouse for the Proposed Negative Declaration to Purchase Lands of Krone and Bishop as an Addition to the El Sereno Open Space Preserve. REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ** ORAL COMMUNICATIONS- Public *** ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR—K.Nitz BOARD BUSINESS 7.35 1 Adoption of the Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 2000-2001; Adopt the Fiscal Year 2000-2001 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District- C. Britton 2 Acceptance of Insurance Coverage for Fiscal Year 2000-2001 at a Total Cost of$198,303; Approve the Property and General Liability, Auto, Umbrella Liability, Fidelity Bond, and Public Entity Errors and Omissions Insurance Bid Totaling $198,303 from Thoits Insurance Brokers Based on the Quotations Shown from Reliance, General Accident Insurance, Fireman's Fund Insurance, Chubb and United National Insurance for the Period of April 1, 2000, through March 31, 2001 -D. Dolan 3 Controller's Report on the Proposed Fiscal Year 2000-2001 Budget- M. Foster 4 Approval of Fiscal Year 2000-2001 Budget Recommendations a. Administration and Budget Committee Report-J. Cyr b. Staff Report- C. Britton *** 5 Annual Claims List for Fiscal Year 2000-2001; Approve the Annual Claims List, Including Debt Service Payments for the Fiscal Year 2000-2001 - C. Britton 6 Tentative Adoption of an Amendment to the Use and Management Plans for Rancho San Antonio, Monte Bello, and Los Trancos Open Space Preserves to Identify Bench Sites for Use by Peninsula Open Space Trust in its Memorial Giving Program; Determine that the Recommended Actions are Categorically Exempt Under the California Environmental Quality Act as Set Out in the Report; Tentative) Adopt an Amendment to the Comprehensive Use and eP y P Management Plans for Rancho San Antonio, Monte Bello, and Los Trancos Open Space Preserves to Permit Installation of Future Benches for Use by Peninsula Open Space Trust in its Memorial Giving Program-R. Anderson *** 7 Authorization to Purchase Four Vehicles at a Total Cost of$79,479; Conditional on the Final Approval of the Fiscal Year 2000-2001 District Budget, Direct the General Manager to Execute a Purchase Contract With the State of Department of General Services for Four Patrol Trucks at a Total Cost of$74,479 -J. Escobar I Meeting 00-07 Page 3 8 Approval of Retainer Agreement With Environmental Science Associates and Authorization of Payment for Services in a Total Amount Not to Exceed $25 000• Approve the Letter of a Y PP Agreement for Environmental Planning Services With the Environmental Planning Firm of Environmental Science Associates; Authorize the General Manager to Sign the Agreement on Behalf of the District and Authorize Initial Payment for Services in a Total Amount Not to Exceed $25,000-D. Woods *** 9 Reimbursement of Registration Fees to Director Crowder for Attendance at the PCL Foundation 2000 Environmental Legislative Symposium; Authorize the Reimbursement of Registration Fees in the Amount of$55.00 to Director Crowder for Her Attendance at the PCL Foundation Symposium on March 4, 2000- C. Britton *** REVISED CLAIMS 8:20 INFORMATIONAL REPORTS -Brief Reports or announcements concerning pertinent activities of District Directors and Staff 8:30 ADJOURNMENT * Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. i Regional Open �. Ice R-00-44 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-07 March 22, 2000 Special Meeting Agenda Item 1 AGENDA ITEM Authorize the General Manager to Request a Shortened Review Period From the State Clearinghouse for the Proposed Negative Declaration to Purchase Lands of Krone and Bishop as an Addition to El Sereno Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution authorizing the General Manager to submit a written request to the State Clearinghouse for a shortened review period for a proposed negative declaration under the California Environmental Quality Act to purchase lands of Krone and Bishop. DISCUSSION On January 6, 2000 the General Manager entered into an option agreement to purchase the lands of Bishop and Krone, located adjacent to the El Sereno Open Space Preserve. The agreement was to expire February 23, 2000, but was extended until April 26, 2000. Since the option agreement was extended, staff has been investigating issues surrounding utility and road easements, and environmental review. Due to the nature of the acquisition and related obligations to provide water service to neighboring properties, it has been determined that a negative declaration is appropriate and needs to be circulated for public review prior to your consideration and possible action at or near the end of April. In accordance with the California Environmental Quality Act (CEQA), the negative declaration has to be submitted to the State Clearinghouse for a period of not less than 30 days or, under exceptional cases, the period may be shortened to not less than 20 days. Provisions in the CEQA guidelines provide that in exceptional cases, where severe time constraints exist, such as the proposed acquisition the time frame may be shortened. The process for requesting a shortened review period requires you to authorize the General Manager by resolution to submit such a request in writing to the State Clearinghouse prior to circulation of the proposed negative declaration. Prepared by: Del Woods, Senior Acquisition Planner Contact Person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485 • E-mail: mrosd@openspace.org • web site:www.openspace.org ^ Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C. Nitz •Genera!Manager:L.Craig Britton RESOLUTION NO. 00- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING GENERAL MANAGER TO SUBMIT A REQUEST TO THE STATE CLEARINGHOUSE FOR A SHORTENED REVIEW PERIOD FOR PROPOSED NEGATIVE DECLARATION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (PROPOSED ADDTION TO EL SERENO OPEN SPACE PRESERVE - PURCHASE OF LANDS OF KRONE AND BISHOP) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. On January 6, 2000 the General Manager of the Midpeninsula Regional Open Space District entered into that certain Purchase Agreement-Bargain Sale of the lands of Krone and Bishop. The purchase agreement was subsequently extended and will expire on April 26, 2000. It has been determined that a negative declaration needs to be prepared as a part of this acquisition, creating a severe time constraint on completing the transaction. Section Two. The Guidelines for Implementation of the California Environmental Quality Act, Article 8, Section 15105, provide for a shortened review period of negative declarations under exceptional circumstances, including a project under severe time constraints. Section Three, The Board of Directors hereby finds and declares that the preparation and review of said negative declaration is under a severe time constraint as described in said Guidelines. Section Four. Accordingly, the General Manager of the District is authorized to submit a request in writing to the State Clearinghouse for a shortened review period of the proposed negative declaration to purchase lands of Krone and Bishop as an addition to El Sereno Open Space Preserve. Regional Open ` ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-00-37 Meeting 00-07 March 22, 2000 AGENDA ITEM 1 AGENDA ITEM Adoption of the Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 2000- 2001 GENERAL MANAGER'S RECOMMENDATION Adopt the 2000-2001 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District. DISCUSSION You reviewed the proposed Preliminary Action Plan at your March 8 meeting (see Report R-00-31), and minor changes were discussed at that time. The attached Action Plan incorporates those changes. Prepared by: Deirdre Dolan, Administration and Human Resources Manager Contact person: L. Craig Britton, General Manager I i I 330 Distel Circle • Los Altos, CA 94022-1404 . Phone:650-691-1200 FAX:6.50-691-0485 + E-mail: mrosd@openspace.org Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Betsy Crowder, Kenneth C.Nitz . General Manager:L.Craig Britton ACTION PLAN FOR THE IMPLEMENTATION OF THE BASIC POLICY OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR THE 2000-2001 FISCAL YEAR I. OPEN SPACE ACQUISITION PROGRAM A. Negotiations and Special Projects Subprogram B. Enterprise Program C. Land Protection Program II. OPEN SPACE PLANNING PROGRAM A. Advance Planning Subprogram B. Current Planning Subprogram III. OPERATIONS PROGRAM A. Field Operations Subprogram B. Resource Management Subprogram IV. PUBLIC AFFAIRS PROGRAM A. General Public Information and Outreach Subprogram B. Legislative, Funding, and Organizational Relations Subprogram C. Visitor Services Subprogram V. ADMINISTRATION PROGRAM A. Administration/Human Resources Subprogram B. Legal Services Subprogram OPEN SPACE ACQUISITION PROGRAM Subprograms A. Negotiations and Special Projects B. Enterprise C. Land Protection To Implement the BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space land within the District planning areas, including baylands and foothills. The District seeks to link its open space lands with federal, state, county, and city parklands and watershed lands. General Program Emphasis for 2000-2001 The program's emphasis will be to acquire the higher priority projects funded under the District's Financing Authority. Lower priority properties will be pursued through long-term options, available grant funding, bargain sales, and gifts. The District will continue to work with Peninsula Open Space Trust (POST) to acquire land and to further the District's overall open space acquisition goals. The Enterprise Subprogram will focus on maximizing rental income consistent with Open Space Management policies, and on maintaining and improving District rental structures. The Land Protection Subprogram will focus on conducting comprehensive land acquisition studies, monitoring land use planning activities surrounding District preserves, and protect interests in land by resolving conflicts arising from easement and encroachment issues. The Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000 (Proposition 12) and the Safe Drinking Water, Clean Water Watershed Protection and Flood Protection Bond Act of 2000 (Proposition 13) were passed by the voters of California on March 7, 2000. This action plan may require a later Board amendment to provide for the additional acquisition and grant applications efforts that may be needed to respond to the additional funds available to the District under these voter approved propositions. Staff Resources (Regular, full-time positions, unless otherwise indicated) Land Acquisition Manager (vacant position) Real Property Representative Senior Acquisition Planner Land Protection Specialist Real Property Assistant -2 - 2000-2001 Negotiations and Special BMiects Subprogram iv To provide for the acquisition of all real property rights necessary to secure a recreational and open space greenbelt in the foothills and baylands, including rounding out and improving public access to existing preserves and connecting District preserves with other public lands. Key Projects j 1. New Land Commitments - Convert the budgeted funds in the New Land Commitments budget category into open space lands, at desirable prices, focusing on the higher priority properties which specifically protect the greenbelt - including rounding out and improving public access to existing preserves, connecting to other preserves or public lands, protecting the natural habitat and resources, and furthering the completion of the San Francisco Bay Trail and Bay Area Ridge Trail with potential ultimate trail connections to the Pacific Coast. Balance the desirability of the potential acquisition with the availability of budgeted funds, including, if possible, private financing with favorable terms and obtaining trail easements. 2. Pursue Key Acquisitions - To protect the scenic ridgeline at the District's northern boundary, pursue negotiations to acquire critical properties under threat of present or future development. Pursue acquisition of important properties at District's southern boundary linking District lands with State park lands including potential connection between the Bay Area Ridge Trail and Santa Cruz County's Coastal Trail. 3. Alternative Acquisition Methods - Obtain Board approval of appropriate options, at market prices or less, to acquire desirable properties that might be affordable as a result of passage of Propositions 12 and 13 and other available funding opportunities which would result in additional grants for land acquisition. Explore various alternative terms of purchase (installment purchases, defensible fee, etc.) to offer advantages and incentives to landowners including formation of a possible assessment district, as well as cost savings to the District. 4. Grants, Gifts, Bargain Sales and Joint Acquisitions - To augment acquisition funds, explore new grant opportunities, and focus on acquiring open space lands through bargain sales, and/or gifts where possible. Pursue the joint acquisition of appropriate properties with Santa Clara County Parks near the Lexington Reservoir. Work closely with Peninsula Open Space Trust (POST) to pursue grant opportunities to acquire lands that provide potential regional and coastal trail connections such as the POST owned Loma Prieta Ranch property, and lands that round out existing open space preserves such as the POST owned Upper Bear Creek Redwoods and Guadalupe Land Company properties. Other Projects andA Activit ies 1. Maintain amulti-year spending plan for open space acquisition which optimizes use of cas h and borrowed funds to accomplish acquisition goals within budget constraints. 2. Complete the annexation process through the Local Agency Formation Committee in San Mateo County to include properties which are outside of the District's current boundaries. - 3 - 3. Continue to pursue sale o. _xchange of the "Teague Hill" surplus ,.Operty. 4. Provide on-going acquisition planning and priorities input to the Planning team. 5. Explore additional methods to protect open space lands for less than the total cost of fee acquisition (open space easements, acquisition of development rights, development dedication, exchange or sale of development rights, cooperation with private individuals and groups, etc.). 6. Encourage other agencies to acquire through various means, including grants, park and open space lands that are consistent with their goals and which will help complete the greenbelt. 7. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 8. Maintain a relocation assistance program utilizing staff and consultants as necessary. 9. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available properties. 10. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. -4 - 2000-2001 Enterprise Subprogram Objective To manage all of the District's revenue-producing activities in such a way as to maximize income from enterprise accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. Key Projects 1. Administer Enterprise Accounts— Administer rental accounts, communication and agricultural leases, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. 2. Maintain Rental Structures— Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition, and to increase net rental income. Administer long term and recurring maintenance priorities on rental properties. 3. Administer Historic Leases— Oversee lease compliance and renovation requirements at historic Picchetti winery, Thornewood estate, and Fremont Older house. Pursue lease extension and potential agricultural lease with new tenant as part of the historic Picchetti winery. 4. Identify and Pursue Alternative Lease Arrangements — Investigate long term leasehold interest agreements and alternative lease arrangements for the appropriate enterprise properties to enhance net income and minimize maintenance costs to the District in accordance with Board policy. Other Projects and Activities 1. Pursue sale of term ownerships on a demand basis for long-term interest arrangements (estate for years, lifetime tenancy) for former Bean and Smith residences. If successful, this program will provide additional funding for land acquisitions. 2. Prepare annual rental surveys on District rental houses and Ranger residences. 3. Investigate new enterprise proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. 4. Consolidate District's communication leases and maximize communication rental income. - 5 - 2000-2001 Land Protection Subprogram Objective To preserve and protect District open space lands by conducting land acquisition planning activities to identify acquisition priorities and, once acquired, to further protect these lands by defending the District's property rights from incompatible and encroaching land use activities. Key Projects 1. Land Acquisition Planning - To provide comprehensive land acquisition studies and devise acquisition priorities to guide the acquisition program. Provide site specific information to land negotiators to assist them in developing terms and conditions for acquisition projects. Seek acquisition grant opportunities for high priority projects, including joint acquisition projects with other public agencies and organizations. Collaborate with Planning and Operations Programs to facilitate incorporation of land acquisitions into the District greenbelt. 2. Land Development Monitoring - To protect public and private open space lands from negative impacts associated with adjacent land development where there is a relationship to the District's land interests. Work with local jurisdictions, environmental organizations and private property owners in trying to protect open space lands through the public review processes. When appropriate, partner with private property owners in seeking balanced land use plans that will maximize open space preservation. 3. Easement Monitoring - To protect and monitor District lands encumbered by private and public easements and, conversely, protect District-owned open space easements where located on private and public lands. When easements are potentially violated, resolutions will be sought that protect and enhance open space values and minimize legal costs. Seek compliance with easements or, if necessary, seek modifications to enhance open space protection. Use proper enforcement techniques if conflict resolution can not be achieved. 4. Encroachment Reduction - To protect open space preserves from encroachments and preserve District property rights. Work closely with Planning, Operations and Legal programs to achieve early identification of potential encroachments and seek resolution by negotiations and enforcement, if necessary. Use a variety of techniques to resolve encroachment issues including restoration, mitigation and boundary line adjustments to maximize open space protection. Develop a procedural manual for enforcement of encroachments on District land and provide references to development of "Good Neighbor" brochure. Other Projects and Activities 1. Review land development proposals and monitor easements to achieve encroachment reduction. 2. Review and update land acquisition priorities and begin to integrate into District's Geographical Information System. 3. Conduct land acquisition studies and related planning activities, prepare acquisition reports and conduct due diligence investigations when necessary. - 6 - 4. Establish method for moi�..,fing and responding to easement agret,...ents involving private inholdings at Wind, Hill Open Space Preserve and other lands where complex purchase agreements have resulted in the need for proactive management of such agreements. 5. Clarify and monitor easements and other rights associated with Bear Creek Redwoods Open Space Preserve. 6. Administer the District volunteer conservation easement monitoring program, and continue to work with Peninsula Open Space Trust to administer their easement monitoring program. 7. Work actively and regularly with District legal counsel to maintain and pursue District's legal program where titles to existing District lands are threatened by encroachment, claim of adverse rights, liens, or other interference with District's real property rights. 8. Work with Operations Program in negotiating road agreements and resolving encroachments with adjoining property owners to ensure District's real property rights are protected and minimize the District's maintenance responsibilities where appropriate. 9. Initiate and maintain contacts with landowners, County code enforcement officers, zoning and planning officials, surveyors and various regulatory agencies. 10. Work to clear and perfect title on District-owned land through the orderly, prioritized disposition of title and legal encumbrances (mineral and water rights, claims of prescriptive easements, encroachments, etc.) where appropriate. 7 - OPEN SPACE PLANNING PROGRAM Subprograms A. Advance Planning B. Current Planning To Implement the BASIC POLICY OBJECTIVES: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. The District works with, and encourages, public and private agencies to preserve, maintain, and enhance open space. The District protects and restores the natural diversity and integrity of its resources for their value to the environment and the public, and provides for the use of the preserves consistent with resource protection. General Program Emphasis for 2000-2001 A significant amount of Planning staff time will focus attention on special advance planning projects, including coordinating and supporting the proposal to expand the District's boundaries to include the San Mateo County coast. A major two-year project to develop an area-wide Master Plan for Sierra Azul Open Space Preserve is in progress, as are the review of the District's Trail Use Policies and Guidelines, and improvement of the District's trail signing system. The Planning Program will continue progress on Work Program projects in the areas of Information Systems (GIS and GPS use and development) and Current Planning, including site planning, storm-damage repairs, and capital improvements. Significant time will be allocated to Interdepartmental Support, such as new acquisitions, land protection, and legal projects. Staff Resources (Regular, full-time positions unless otherwise indicated) Planning Manager Senior Planner(1) Open Space Planner 11 (2) Open Space Planner 1 (1) Planning Technician(2) Planning Secretary (1) Proposed Addition for 2000-2001 Open Space Planner 1 (1) 2000-2001 Advance Planning Subprogram Objective Assist with the formulation, review, and refinement of policies, plans, and procedures for the management and development of preserves on a District-wide, regional, or preserve-specific basis. Work with local agencies on joint planning and implementation projects, to share information, and to encourage planning decisions that support the preservation of open space and natural resources and development of enjoyable, manageable regional trail systems. Key Projects 1. Annexation of the San Mateo County Coast—Administer and coordinate a consultant contract to accomplish annexation of the District to the San Mateo County Coast, including preparation of a Service Plan, Fiscal Impact Analysis, Environmental Document, and management of the annexation process for the action. Provide Planning representation at staff, consultant, ad hoc committee, and key public or stakeholder meetings and other related meetings and general public communications. 2. Trail Use Policy and Guidelines Review—Review and revise policies based on growing experience with trail use management and planning and Board concerns about preserving a tranquil nature experience in the preserves. Includes public input process and review of updated District-wide trail use designations. Subsequent phases include updated guidelines for trail use management, trail system planning, and typical trail design and layout standards. 3. Sierra Azul Area Plan—Continue and complete the Resource Inventory and Assessment Phase, focusing on natural and cultural resources and existing roads. Provide resource management recommendations and constraints for planning. Initiate Master Planning process, coordinating staff, consultant, and public input for Board consideration. Initiate preparation of environmental document. 4. System for Land Use Decisions— Continue long-term project described in FY 1998/1999 Action Plan and Work Program and FY 1999/2000 Work Program to create a framework system for assessing sites, identifying site preparation and management needs, and for decisions on opening and improving lands. This project is groundwork for update of the District's Use and Management Planning Policies. It relates to the Sierra Azul Area Plan, Trail Use Policy Review, and other major projects, and will examine these projects in the context of a District-wide overview of significant needs, efforts, and progress. Working meetings of a staff committee are proposed approximately every two weeks, with the long-term goal of formulating recommendations to the Board. 5. Trail Signage Improvements—Working with Staff Sign Committee to improve the District's trail-signing system based on collected input from field staff, volunteers, and Board members; completed research of materials and approaches used by other agencies; and confirmation of recommended methods for improving the system. Update the Sign Manual and Inventory System. Implement changes to signs on site, based on need for replacement. - 9 - 2000-2001 Current Planning Subprogram Objective Implement policies and regional plans, prepare and implement site-specific plans and capital improvement projects, and respond to preserve use and management issues. Includes mapping, signing, and other ongoing public information services. Key Projects 1. Design and Implementation of Storm Related Repairs—Continue studies, plans, permitting, and construction administration for repair or replacement of public improvements ents to re-establish patrol and/or trail access. ♦ Purisima Creek Redwoods Open Space Preserve Determine potential reuse or disposition of surplus Grabtown Gulch Bridge. Prepare alternate project proposal as appropriate (FEMA funded). ♦ El Corte de Madera Creek Open Space Preserve ■ Virginia Mill Trail—Construct repairs, realignment, and closure/restoration of storm-damaged portions (FEMA funded), potentially including trail bridge (not FEMA funded). ■ Methuselah Creek Crossing—Construct trail bridge (potential crew project—NRTFA funded) ■ Lawrence Creek Bridge—Construct headwalls to stabilize bridge. 2. Employee Residence, Bear Creek Redwoods—Conduct feasibility studies, survey and pert testing, prepare plans and secure permits to construct a home on-site. 3. El Corte de Madera Creek Trail Use Plan (Study Area 2) Implementation—Implement restoration, realignments, and construction of new trails as outlined in the plan (crew project, NRTFA funded). 4. Preserve Staging Area Planning—Conduct studies, prepare plans, and obtain permits for construction of new public staging areas with restrooms at Jacques Ridge site, Mt. Umunhum Area, Sierra Azul Open Space Preserve (joint project with Santa Clara County Parks, NRTFA funded) and at El Corte de Madera Open Space Preserve. 5. Administrative Office Remodel and Expansion—Coordinate construction contract to expand Administrative Office workspace into portion of leased space and remodel to accommodate increased staff. 6. Foothills Operations Facilities Study—Work with architectural and/or engineering consultant, evaluate overall potential Foothills operational facilities needs. Make a determination to retrofit existing shop building to improve structural integrity or design new shop structure. Complete design work, apply for permits. Other Projects and Activities Refer to the attached Proposed Planning Department Work Program for Fiscal Year 2000/2001 for other projects and activities. - 10 - OPERATIONS PROGRAM Subprograms A. Field Operations B. Resource Management To Implement the BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. General Program Emphasis for 2000-2001 Continue to provide responsible stewardship of all District lands by furnishing those public safety, maintenance, construction, and resource management activities necessary to protect and enhance the natural resources and ensure safe and appropriate use of District lands. Implementation of Board-adopted Resource Management Policies and Trail-use Policies and Guidelines will continue to be the primary focus of the operations program. Staff Resources Assistant General Manager (1/2 time in Operations - 1/2 in Planning) Operations Manager (vacant) Area Superintendents (2) Support Services Supervisor Operations Analyst Resource Management Specialist Supervising Rangers (2) Maintenance & Construction Supervisors (2) Secretary Rangers (14) Equipment Mechanic-Operators (2) Lead Open Space Technicians (2) Open Space Technicians (8) Farm Maintenance Worker 10,000 Seasonal Open Space Technician hours Proposed Additions for 2000-2001 Supervising Rangers - Patrol (2) Lead Open Space Technicians (2) 11 2000-2001 Field Operations Key Projects 1. Operations Program Review - Work with the Ad Hoc Committee to complete writing of the Action Plan and present the Action Plan to the full Board. Continue work on high priority tasks identified in the Action Plan, and incorporate the tasks into the regular Operations work plans. a. Update of the Operations Manual - Revise the Operations Manual to incorporate the variety of memorandums and procedural standards developed over many years into a standardized and centralized format. Develop a system which makes information easily accessible and makes updating easy. b. Analysis/Upgrade of Current Radio System - Complete the analysis currently being done of the radio system, and upgrade the system to provide better coverage. c. Improvement of the Training Program - Complete the work currently being done by the training committee to create a list of required and optional training for Operations staff, and to create a training calendar. Schedule identified training for staff. 2. Restoration and Mitigation of Off-trail Impacts of Public Use - Close and restore existing undesignated trails and shortcut trails. Increase efforts to prevent the establishment of undesignated trails. Mitigate natural resource impacts and improve alignments of existing trails to minimize erosion. Work to ensure visitor compliance of restoration area closures. The focus for this fiscal year will be on areas where compliance is poor or high rates of vandalism occur. 3. Improvement of the data collection methods in the Operations Program - Utilize staff expertise, and possibly involve a database consultant, to improve the collection and dissemination of information about the enforcement activities and incidents occurring on District lands. Transition from the current manual system to a computerized database system. 4. Deer Hollow Farm Agreement - Negotiate and implement an agreement with the City of Mountain View, and other entities, for the long term operation of Deer Hollow Farm. Implement related agreements with Santa Clara County. 5. Interpersonal Communication Skills and Performance Standards Development - Continue to build on the influencing skills training received by the entire staff since 1996; assist in the training of influencing skills of all new employees. Complete the process of developing performance standards for supervisors and begin developing performance standards for other staff; and continue to provide leadership and supervision training to supervisors as necessary to facilitate the completion of these tasks and enhance the overall quality of supervisory skills within the program. 12 Other Projects and Activities 1. Patrol Services a. Monitor public use and land use regulation compliance, and educate the visiting public on proper use of District preserves. b. Enforce District land use regulations by providing active ranger patrol and after hours call-out response, as well as implementing patrol agreements with other agencies. c. Respond to accidents and other emergencies occurring on District lands. d. Identify and mitigate potential hazards on open space preserves to enhance public safety. e. Monitor special events, use permits, and resource protection-related impacts on District lands. f. Support the goals of the Public Affairs program by providing staff for special events and other projects, as time permits. g. Manage the Alma College property, and work with other programs to plan for appropriate public use. h. Conduct focussed patrols in areas where a high number of incidents of directed vandalism are occurring. 2. Maintenance and Construction a. Develop cost-effective methods of meeting site maintenance needs. b. Implement Use and Management Plan recommendations, as appropriate. c. Maintain lands, buildings, vehicles, and equipment to a safe and appropriate standard of appearance and utility. d. Provide supervision of volunteer projects, support enterprise subprogram field maintenance needs, and assist consultants and contractors with capital improvement projects as necessary. e. Implement resource management plans and specific projects, as appropriate. f. Improve public access and use through capital improvement projects, while protecting natural resources from the impact of public use. 3. Management and Administration a. Improve liaison with local police, fire, and municipal court jurisdictions, based on recommendations from the Operations Program Review, and direction from the ad hoc Board cormnittee. road maintenance and caretaker agreements. access and site security b negotiating o b. Provide far safe acc y y g g g c. Coordinate management of District vehicles and equipment. 13 d. Coordinate an occupational health and safety program for field operations. e. Coordinate ongoing training and skills enrichment for field staff. f. Provide input and assistance with review of the Trail Use Policies and Guidelines. g. Increase computer use in field offices, provide training for supervisors, improve record-keeping through use of databases, continue to improve e-mail capabilities/use between the offices. h. Explore alternative methods for managing District baylands with adjacent public agencies. i. Update permit policies, including a review of the blanket permit system and permit fee structure. 14 2000-2001 Resource Management Objective Inventory and analyze the state of District natural resources, including the natural resources of specific preserves to identify needs and priorities. Utilize volunteers and consultants to expand District staff's capabilities. Develop procedures and strategic implementation plans to address the resource management needs of District land. Maintain regular contact and work with, other agencies, local authorities and specialists in the field, to restore or manage the District's natural resources. Key Proiects 1. Grassland Management Implementation Plan - Develop a set of management guidelines to increase native species diversity and control yellow starthistle and Harding grass. Monitor treatment areas, conduct a prescribed burn and restore five acres of native grassland; train staff on management techniques and seed collection; and complete a comprehensive report summarizing three years of grassland management, including recommendations for long-term sustainability. 2. Pulgas Ridge Open Space Preserve Habitat Restoration - Restore native plant communities by eradicating non-native plant species. Implement the Pulgas Ridge Open Space Preserve's restoration plan. Work with staff, California Conservation Corps, and volunteers to continue treatment of management area one. Investigate potential options to recycle the larger Eucalyptus trees. 3. Wild Pig Control Program - Subject to Board approval, enter into a trial control program, using the services of a contract trapper, to lessen the impact of wild pigs on the South Skyline Area. Work with staff to identify problem areas and assist contract trapper. Monitor the progress of other wild pig control efforts in the area. Other Projects and Activities 1. Resource Inventory - Inventory and record key flora, fauna, natural and geologic features, and biotic communities. Continue to work with special District volunteers and to develop a database system to record resource information. Compile all known information, and solicit information from experts in the field, other agencies, and knowledgeable docents 2. Seed Increase Program - Establish a "District," seed propagation program to ensure an endemic seed source for restoration projects. Collect representative local native grass and forb seed for grower to produce 2000 pounds of seed annually. Establish collection sites, schedule staff training, and ensure proper storage, labeling and documentation of collected seed. Work with Volunteer Coordinator to organize seed collection workdays. 3. Invasive Non-Native Plant Removal and Monitoring - Continue to work with field staff to develop a treatment schedule and monitoring protocols for various invasive non-native plant populations identified in the Invasive Exotic Plant Inventory. Work with Volunteer Coordinator to organize volunteer projects at priority sites. 4. Wildlife Surveys - Work with field staff to establish schedules for Bluebird, deer and red-legged frog surveys. Coordinate volunteers to monitor bluebird next box trails at Fremont Older, Rancho San Antonio and Windy Hill. Summarize results and report to local Audubon Society. Hire consultant to inventory bat species District- wide. 15 5. Resource Management Program Development - Work with area superintendents to incorporate more resource management in to staff's responsibilities. Hire and train interns to assist with priority resource management projects. 6. Pond Management - Establish management objectives for ponds on District land. Work with field staff to develop habitat improvements and monitoring schedules for specific ponds. 7. Sierra Azul Master Plan - Assist planning in setting guidelines for the resource assessment of the plan. Review consultant's findings with planning. 16 PUBLIC AFFAIRS PROGRAM Subprograms A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations C. Visitor Services To Implement the BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. General Program Emphasis for 2000-2001 Maximize the general public's awareness and understanding of the District, its goals, and its activities, by reaching all communities served and all other target audiences with District information through a variety of means and methods; implement the top priorities of the District's legislative plan; maintain environmental education program and volunteer involvement, and maximize public participation in District programs; provide District materials and information to the San Mateo County coastside communities to ensure their full knowledge and understanding of the District, its programs and activities as they relate to a proposed annexation of that area. Staff Resources (Regular, full-time positions unless otherwise indicated) Public Affairs Manager Visitor Services Supervisor Volunteer Coordinator Docent Coordinator Public Affairs Assistant Interpretive Aide (Nature Center)* Proposed Addition for 2000-2001 Special Events Aide (District Displays)* *The interpretive aide and special events aide positions are seasonal and part time. 17 2000-2001 General Public Information and Outreach Subprogram Objective To generate additional support among the general public for completing the greenbelt by increasing the positive perception and awareness of the District's mission, objectives, accomplishments, programs, and effective management of public lands and financial resources. Key Proiects 1. Children's Activity— Schedule and coordinate a children's activity/event, theme and location to be determined, to build on the success of and reach the same audience as the former Kids' Art of Open Space event, to take place no later than March 31, 2001; initial idea is a Junior Ranger program. 3. Annual Report— Publish a District 1999-2000 Annual Report by June 1, 2000, followed by three regular issues of Open Space News. 4. Coastal Community Outreach— Provide District materials and information to the San Mateo County coastside communities to ensure their full knowledge and understanding of the District, its programs and activities as they relate to a proposed annexation of that area. Other Projects and Activities 1. Produce a District"Good Neighbor" brochure for distribution to property owners with land adjoining District preserves. 2. Assist the Planning and Operations programs to develop a trail use education plan, focusing on bicycle and dog usage, in coordination with the Board's Trail Use Policy and Guidelines Committee review process. 3. Maintain a high level of regular media coverage of District activities and accomplishments. 4. Continue to work with the Planning Program to create new site maps for preserve brochures, and continue updating, producing, and distributing existing site maps, brochures, and other collateral materials as needed. 5. Maintain and maximize the schedule of community presentations and displays. 6. Continue providing public affairs services to other programs, i.e., attendance and input at meetings, press releases, flyers, displays, mapping, media liaison, etc. 7. Utilize in-house staff to maintain and update the District's web site on the Internet. 8. Continue to update and expand the District's newsletter mailing list. 10. Re-focus outreach efforts toward corporations for the purpose of providing District information and presentations. 18 2000-2001 Legislative, Funding, and Organizational Relations Subprogram Objective To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. Key Projects 1. Coastal Preservation Effort— Work with the general manager and the Board toward the proposed District expansion to the San Mateo County coast, and all related tasks and activities to include possible future funding measures. 2. Funding for Mount Umunhum Clean Up—Work with legislators to develop and implement a strategy to obtain Federal funding toward clean up of the former Almaden Air Force Station at Mount Umunhum, in the Sierra Azul Open Space Preserve. 3. Other Lobbying Efforts— Work with the general manager and the District's Sacramento lobbyist to preserve current and future state funding for the District, and to carry out elements of the District's legislative plan. 4. Sponsor Legislation— Work with the District's legislative advocate and with legislators and their staffs to sponsor high-priority legislation from the District's Legislative Plan. 5. Regional Funding— Work with the Bay Area Open Space Council, the Planning and Conservation League, and others to develop and/or support potential regional, State, or other alternative funding mechanisms. Other Proiects and Activities 1. Work with Director Siemens (as current President of the Santa Clara County Special Districts Association) and the general manager toward obtaining special district representation on the Santa Clara County Local Agency Formation Commission. 2. Continue to work with the Planning Program to provide publicity and outreach efforts for the Board's revisiting of the Trail Use Guidelines. 3. Continually review and analyze legislation, determine District's position on bills, and take appropriate action, if any, on bills. 4. Work with legislators, legislative committees, state and federal administrators, other agencies, private organizations and interested citizens for information and action regarding state legislation and specific local issues. 19 5. Support federal, state, or local legislation, which will benefit the District. 6. Provide support and services for specific District projects requiring legislative support, such as grant applications. 7. Maintain contact with other organizations and agencies and encourage them to assist the public in differentiating between agencies, and for the exchange of information, cooperation on special projects and participation in special events such as conferences and seminars, to keep the District informed of current issues. 8. Provide District information to local candidates in the 2000 elections, and set up information meetings with candidates as need is determined, including a candidates' forum or information meetings with candidates for seats on the District Board of Directors. 9. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. 10. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, through CPRS, PCL, or with the District's legislative advocate. 20 2000-2001 Visitor Services Subprogram Objective To encourage active public participation in the maintenance, restoration, and protection of the District's natural resources, and provide cultural, historical, and environmental education opportunities to the public. Key Projects 1. Interpretive Program — Develop a master plan that defines the District's interpretive program objectives, including historical interpretation at Picchetti Ranch, using interpretation as a tool to address resource management issues, and identifying the goals of the docent program. 2. Docent Recruitment— Design single-subject "short courses" for prospective volunteers that want to participate in the docent program, but have time restrictions or are only interested in a particular subject. These volunteers would be limited to leading activities related to the short courses they have completed. The short-course concept is long-range, beginning with earthquake geology in Fiscal Year 2000-200 1. 3. Environmental Education— Focus on recruiting and training additional outdoor education docents to meet the increasing demand for field trips. Provide ongoing training opportunities for current outdoor education docents. Investigate methods of providing disadvantaged school classes with transportation to field trips at Skyline Ridge. 4. Daniels Nature Center— Work with exhibit designer to develop seasonal displays for the exterior exhibit case. Continue to open the nature center to the public on weekends mid-March to mid-November. Change the operating hours to better accommodate visitor use patterns. Other Proiects and Activities 1. Recruit and train docents and other volunteers, and provide public information about volunteer programs, projects, and events through regular newsletters. 2. Coordinate monthly volunteer service projects and short- and long-term special request volunteer projects. 3. Conduct a broad range of public interpretive programs on open space preserves. 4. Coordinate the volunteer trail patrol program, and provide ongoing training for trail patrol volunteers and docents. 5. Maintain the artifacts and furnishings in the historic Grant Cabin. 6. Maintain and operate the David C. Daniels Nature Center. 7. Provide leadership training to field staff assigned to work with volunteers. 21 ADMINISTRATION PROGRAM Subprograms A. Administration/Human Resources Subprogram B. Legal Services Subprogram To Implement the BASIC POLICY OBJECTIVE: The staff administers the affairs of the District on behalf of the public so as to maximize accomplishment of the goals and objectives of the District within existing financial and other constraints. General Program Emphasis for 2000-2001 Guide and support the District-wide effort to develop and improve leadership, supervisory, and interpersonal communication skills among all staff in order to enhance the District's work environment. Foster staff participation in carrying out the District's short and long-term goals and objectives. Maintain the District's viability as an open space acquisition and management agency. Work toward potential expansion of the District's boundaries to include coastal lands in San Mateo County. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Legal Counsel (two-thirds time) Controller (one-quarter time) Administration/Human Resources Manager Research Attorney Senior Administrative Analyst/District Clerk Office Manager/Secretary to the General Manager Accounting Specialist Secretary (60% time) Receptionist Network Specialist (50% time) Proposed Additions for 2000-2001 Increase Secretary to full time Increase Network Specialist to 60% time o p 22 2000-2001 Administration/Human Resources Subprogram Objective: To provide overall coordination, direction, and administrative foundation for all District activities so as to maximize the accomplishment of the Board's policies and directives, to implement the Action Plan, and to maintain the District's viability as an open space acquisition and management agency. Key Projects 1. District Funding - Work to preserve current and future state funding for the District. Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow, and to address the need to rely on the availability of grant funds for major development projects. Pursue alternate sources of secure additional funding to meet acquisition and open space management needs. 2. Human Resources - Work with all program areas to enhance the overall quality and effectiveness of the District's work environment by developing and improving leadership, supervisory, and interpersonal communication skills. Carry out District's personnel and labor relations functions. Enhance organizational effectiveness and morale through increased communications, staff meetings, training seminars, and team building activities. As a follow-up to the Operations Program Review, conduct a District-wide morale assessment to determine impacts of changes made so far, and to identify potential strategies to enhance morale. 3. Elections - Coordinate necessary election services and activities for Wards 3, 4 and 7. 4. Coastal Expansion - Coordinate the efforts of the Board, consultants, and staff to work toward completion of the annexation of the coastal lands in San Mateo County. Other Projects and Activities 1. Continue to foster a management team approach for overall management of the District's activities. 2. Provide financial management and accounting services, including investment of temporarily idle funds. 3. Perform administrative and legal obligations as required by State law, promote and oversee the District's safety program, and oversee coordination of equipment/infrastructure needs at the main office. 4. Provide personnel support and employee relations services to all programs. 5. Update Action Plan; coordinate program evaluations for Action Plan progress. 23 6. Prepare, monitor, and revise, as necessary, annual budget. 7. Coordinate preparation and distribution of all materials for Board's regular and special meetings. 8. Involve Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. 9. Administer a comprehensive risk management program. 10. Monitor the ongoing procurement policy for the purchase of recycled and alternative paper products and other office supplies. 11. Upgrade the District's network computer system to increase efficiency and reliability; expand day-to- day technical support to include both field offices; and continue to assess system, develop resources, and manage technological change and improvements. 12. Develop and maintain standard Board and staff orientation manuals. 24 2000-2001 Legal Services Subprogram Objective To provide timely legal services to the Board and to all District Programs to assist in formulating and implementing District policies and projects in accordance with law. Key Projects 1. Real Property - Provide legal advice concerning District real property, including acquisition, disposition, title and encroachment issues, easement issues, permits to enter District land, and preserve maintenance issues. Anticipated major projects: LGCC v. MROSD (litigation concerning acquisition of Bear Creek Redwoods OSP); appellate proceedings Obermayer v. MROSD (Long Ridge OSP); trial in Richard v. MROSD (Thornewood OSP); revision of Pichetti. Winery lease (Montebello OSP). 2. Risk Management - Process and monitor current claims and litigation against the District; refine risk management procedures; represent District's interests in insurance coverage matters; provide oversight of matters handled by outside counsel. Anticipated major projects: Trial in Moshell v. MROSD (drainage damage claims at Teague Hill OSP); Picha v. MROSD (appeal of civil rights claim alleged as result of arrest). 3. Human Resources - Assist in carrying out labor relations functions; serve as chief negotiator on District's bargaining team; negotiate successor agreement to current Memorandum of Agreement with Local 715; provide legal advice on personnel matters. 4. Coastal Expansion - Provide advice concerning legal requirements applicable to coastal annexation related issues in the LAFCO and CEQA process; develop mechanisms to adopt eminent domain policy in secure manner. Other Projects and Activities 1. Continue to provide legal research concerning historic parcels and chain of title to assist in resolving real property issues or in support of planning and acquisition projects. 2. Provide advice concerning legal requirements applicable to public agencies such as the Brown Act, conflict of interest, election law and the California Environmental Quality Act. 3. Assist Programs in bidding process and contract administration for public works and professional services contracts. 4. Prepare and review District legal documents such as contracts, resolutions, and leases. 5. Represent District's legal interests in relation to other government agencies. 6. Advise District on court rulings and legislation affecting the District and on legislation proposed by the District. 25 Planning's FY 2000 2001 Work Program 40 Q 0 LL a C) Tasks for Remainder of FY Q U: Q CD 0 L: 0 Q re No. Project Preserve staff 1999/2000 C Tasks for FY 2000/2001 M 4 C N) "o C"D ry " "a so Q V QEQ M CD 0 7 C1 000 Co C4 C C-4 44 eq C4 C4 .......... ...... ............... ........... ......... . . .. ............. . ................ ..... .....I....... --------------- ------- .......... Long Range Planning Expansion of the District's Boundaries to District-wide RA,MF Coordinate and provide background Coordinate and provide information to Include the San Mateo County Coast information to consultant to initiate consultants for preparation of Service Plan, Service Plan. Prepare for,and attend Fiscal Impact Analysis,and environmental staff,ad hoc committee and CAC documentation. Organize and attend staff, meetings ad hoc committee,public,and stakeholder X x x x x meetings and LAFCO hearings I I 2 Area Plan Sierra Azul MF, DV, Initiate consultant contracts for Phase 1: Complete Phase 1,Resource Inventory and Resource Inventory; complete winter Assessment,focusing on natural and surveys and mapping,coordinate field cultural resources and existing roads. staff Input Provide resource management recommendations and constraints for planning.Initiate master planning process X x x x x x involving staff,consultant,public and Board input. Initiate preparation of environmental document. .......... P61k, dre sl:'Pan Planning CY.Ahd-froced I .......................... .......... 3 Trail Use Policy and Guidelines Review District-wide RA, Senior Continue meetings with Board ad hoc Review and revise trail use policy Planner, AR committee to discuss Trail Use Policy. beginning with the development of District- Begin public meeting process to wide trail use designations. Upon develop District-wide trail use progress/completion,continue with:a)trail designations. use management,b)trail system planning, X x x x x x and c)typical trail design and layout standards 4 System for Land Management,Use,and District-wide All,plus other Staff committee to meet every 2 weeks Continue to meet every 2 weeks. Goal is Access Decisions;(Groundwork for update of key staff to formulate basic system to formulate recommendations to Board. U&M Planning Policies) x x x x x x Page 1 Planning's FY 2000 / 2001 Work Program 0 Tasks for Remainder of FY U: rNi 6. C14 N a Q 0 No. Project Preserve Staff Tasks for FY 2000/2001 4 1999/2000 -M 0 C 0 Q Q 0 0 Q V- Q 0 0 0 Q C21 C14 C4 C N N N C-4 Land.Management Su art ......51 1 Permits to Enter General DV,AR,DD Research,prepare,and monitor Research,prepare,and monitor Permits to Permits to Enter(tree removal,Sierra Enter.Coordinate with other Programs. x x x x x x Azul conductoiing,Neely) 6 Outside Project Review General RA, Senior Review other agency agendas; Review other agency agendas;research, Planner, research,comment,and testify on comment,and testify on outside projects Consultant,DV, outside projects per District Interests per District interests MF,JC (Comment on Stanford Master Plan, x x x x x x Skylawn Mortuary,etc.,Alpine Road repairs) 7 Grant Preparation District-wide DV,AR Prepare or assist on possible LWCF Prepare or assist on grant applications and grant application follow-up,incl.NRTFA,HCF,EEM, LWCF,S.C.Co.Historic,etc. x x x x 8 Kabeenell Property Development Windy Hill RA,Senior Review and comment on application to If Town approves Site Development Planner,JC Town for Site Development Permit for Permit,work with Acquisition to obtain access driveway. Board approvals on project,coordinate access issues during construction,monitor X x x x development. 9 Krone-Bishop Acquisition El Sereno RA,Consultant Solicit&contract with engineer for Coordinate engineering consultant on preparation of assessment district preparation of assessment district documentation for water service. documentation. x x Geotech for landslide studies.Review documents&conditions. 10 Moshell Litigation Teague Hill RA,JC Provide research and testimony to Provide research and testimony to respond respond to lawsuit against District to lawsuit against District x x 11 Vineyard Lease Picchetti DV, Senior Assist Acquisition in development of a new Ranch Planner,JC vineyard lease:research water system and rights,review public access and erosion x x control plans,prepare U&M Amendment reports. Page 2 Planning's FY 2000 / 2001 Work Program c U. c o c c c Tasks for Remainder of FY N N N N N N No. Project Preserve Staff Tasks for FY 2000/2001 1999/2000 o '� o 'a o r o 0 V N N N N N N 12 Rancho San Antonio County Park Rancho San RA,JC,Senior Comment on"punch list"items Assist in site management,improvement, Management Issues Antonio Planner neighbor coordination X X X X X X Resource Manor ement Plannin t Su oit 13 Resource Management Assistance District-wile MF,AR,DD Provide support to Resource Provide support to Resource Management Management Specialist;mapping,aerial Specialist;mapping,aerial photos,GPS, photos,GPS,and advice on and advice on management or study management or study approaches. approaches.Participate on staff Resource Participate on staff Resource Management Committee,monitor and Management Committee,monitor area participate in regional resource X X X X X participate in regal resource management planning efforts.Prepare and management planning efforts. follow-up on resource planning grant applications. 14 Timber Harvest Review District-wide MF,DD Review Wickett Timber Harvest Plan; Review and comment on timber harvest work wl GM and Public Affairs to plans that may impact District lands and X X X X X secure District right to review such interests. plans from CDF IN �t#�/w�+�!! i:%::::f`sz:::::.:::::>::>::::::::>?<::::::s?::>1:`:h::::»:::z::$>::i::?:::::::i::::>::::?::<::::>:<:<:<s:::;::»:<:?.:::isi::::s::::::::?:::::>::>::::::>::::>::>::3:rr>::::>::E:ss::Es:i:::s»:::>i:::>::!::::::>;z:::a; <=:?:;::::`:::'•::E:::>:<::<:::;:;:;:: ?;<`<'::>:::zs::;:E:::::>::;:::a:::::;::>:::i::'•::::>::::::::>E:E:>:::::?E:>>P:»:#:::>:>«:::::s::>.:>::::>::::>E%«:::::'s::>: 15 Trail Signs District-wide AR,Senior Coordinate sign program including Coordinate sign program including layouts Planner layouts and placing orders. Preparation and placing orders. Preparation of X X X X X Y of laminated signs,bulletin board laminated signs,bulletin board updates, updates,etc. etc. 16 Graphic Exhibits General AR,DD Coordinate graphic exhibits and maps Coordinate graphic exhibits and maps needed for reports,presentations, needed for reports,presentations, X X X X X X brochures,etc. brochures,etc. 17 Trail Signage Improvements District-wide AR,MF Evaluate trail directional signs to Based upon research and input,make determine effectiveness,Identify key recommendations to Sign Committee. problems,and recommend solutions. Upon resolution of approach and approval X X Research materials,approaches used of recommendations,implement changes by other agencies, as signs need to be replaced. Page 3 i Planning's FY 2000 / 2001 Work Program �i40 0U- 0 � Q � QQ Tasks for Remainder of FY tz N N N N N N No. Project Preserve Staff Tasks for FY 2000/2001 d M o 0 o CI o 1999/2000 z C c o o t o 0 I- N N N � tV CV tV 18 GIS Program Development District-wide MF,AR,DD Continue development of mapping Continue development of mapping system system and procedures to track and procedures to track District's land Districts land holdings,trails,facilities holdings,trails,facilities and their and their attributes;integrate GIS with attributes;integrate GIS with existing existing databases(dedication, databases(dedication,acquisition,others); X X X X X X acquisition,others);develop data layers develop data layers for use In District-wide for use in District-wide and coastal and coastal annexation planning. annexation planning. 19 GIS Training District-wide MF,AR,DD Provide staff with training to develop in- Provide staff with training to develop in- house expertise and to enhance GIS house expertise and to enhance GIS capabilities; establish standardized capabilities; establish standardized mapping procedures; develop data mapping procedures; develop data X X X X X dictionary;establish large-format dictionary;establish large-format plotting plotting capabilities. capabilities. 20 GPS Development District-wide MF,AR,DD Based on acquisition of unit,participate Pending purchase of GPS unit,train staff in GPS data collection at Sierra Azul for to use GPS technology in conjunction with initial training and overview of the GIS system for acquisition studies and technology. encroachment monitoring; resource X X X X X management/planning;and for trail planning applications. 21 Patrol Map Book Revisions District-wide MF,DD,AR Make necessary revisions to patrol map books for publication of updated version. X X X X 22 After Hours Signs District-wide AR,MF Upon prioritization of problem areas by field staff(Skyline and Foothills)and sign committee,work with local permitting agencies to post areas adjacent to District X X holdings as night-time"no parking"areas. �{ ii`':i3252: 2 .: .............?. ....:...::.:::::::::::::::::::r.:::::.:::.,::::.::.::::::::.::.::.,:.::::::...............,........:..::.:. ............:.::::::::........,:.::.::.,,........ . :..................:.:.. .. Site Planning 23 Miscellaneous Small Site Planning Projects District-wide All,depending Paul Trail layout,Brooks Trail U&M Ravenswood wetland mitigation,Pulgas upon project amendment,FOOSP oak mitigation,RSA County park coordination,Bay Trail coordination X X X X X X (Ravenswood),Cooky landing studies, etc. Page 4 Planning's FY 2000 / 2001 Work Pro ram � o S a S oo Tasks for Remainder of FY N N N N N N No. Project Preserve Staff Tasks for FY 2000/2001 Q o o `o CJ o r 1999/2000 = w �, o .o o Q o o c c r N N N P'� N N N 24 Bench Siting(incl.U&M amendment) District-wide DV,RA With assistance from field staff, Obtain Board approval. develop a list of donor bench locations on appropriate preserves. Review with X X U&M Committee. 25 Employee Residence Bear Creek DV,JC, Senior Research permit requirements for Redwoods Planner, installation of mobile or modular unit. Arrange studies,tests and design;obtain Consultant Investigate existing utility for potential permits from S.C.Co.,and prepare bid X X X X X use. documents to develop a modular or mobile home on the preserve. 26 interim Access Improvements and Site Thomewood Senior Planner, Assess conditions,study needs, Plan or coordinate installations of new pre- Preparation-Procter Property Consultant,JC, coordinate with Town of Woodside and fab foot bridge&2 trail bridges,study and AR Woodside Tram Club for replacement designate trail alignments,identify needed of bridge. Coordinate demo of existing improvements and clean-up,prepare maps X X X bridge by Town. and signs approval 27 Parking Lot El Corte de Senior Pinner, Conduct evaluations of roadside Obtain Board pprova on conceptual Madera AR,Consultant parking areas,potential parking areas design;prepare construction drawings; within preserve in preparation of U&M submit for permits. Seek available grant X X X Committee meeting. funding. 28 Grabtown Gulch Brie(FEMA funded) Purisima JC,Senior Determine disposition of Grabtown Gulch Planner, bridge. Retain structural engineer to Consultant evaluate potential bridge reuse&retrofit, Including evaluation of Whittemore Bridge site. Evaluate potential for use at lower La X X Honda Creek. Prepare plans,obtain permits as appropriate. 29 Foothills Operations Facilities Study/Shop Rancho San Senior Planner, Evaluate overall potential Foothills Building Seismic Upgrade Antonio Consultant Operations facilities needs,with consultant assistance. Find consultant with carp yard experlene. Make a determination to either retrofit existing shop building to improve X X X structural integrity,or design new shop structure. Begin design work if appropriate. Page 5 Planning's FY 2000 / 2001 Work Program U. 0 LL Q C11 Q Q N Q Tasks for Remainder of FY 0 0 CD 'Z Q 0 0 C4 N N C4 C"No. Project Preserve staff Tasks for FY 2000/2001 COD a C4 Q 1999/2000 0 CD a Q 40 0 (n U) 40 C Q 0 CD C4 CD 9 *E C14 C-4 4 N 30 Jacques Ridge Parking(depends upon Santa Mt.Umunhum DV,JC, Design I 5-vehicle lot,restroom,and minor Clara County)-NRTFA funded Consultant, trail connections at Hicks Road and Mt. Umunhum Road,based on concept plans from grant application(joint project w/S.C. Co.Parks--need operating agreement). X X X Prepare bid documents,obtain permits. ............... . . ....... ...... .... . .... .. .'-Facifities' .. . ....... .......... ... ................................ 31 Red Barn La Honda JC,Senior Prepare bid documents,obtain permits, Planner bid,and construct repairs to cupola, replacement of roof on red bam,including X X X X evaluation of historical significance. Parking Areas:� ......... ...... ... ... ... ............................ . Structures:. ............... .... 32 Administration Office Improvements Distel Circle JC,RA Coordinate architects contract for office Upon receipt of permits,coordinate improvements to accommodate contract to remodel administrative office to expanding staff. Based on Board address immediate staff needs&utilize X X X authorization,solicit&select contractor. portion of lease space. ........... ............. Trails:/Roads ....... ...... ........... .......... 33 Alpine Road Bypass Coal Creek Senior Planner, Use&Management Plan amendment Use&Management Plan amendment AR preparation and approval. preparation. Upon designation action by Board,construct bypass trail;including restoration of offshoot trails and steep X X sections. [Crew Project] 34 Lawrence Creek Bridge(NRTFA funded) El Corte de JC,Consultant Determine approach,prepare Upon completion of design work and Madera engineered drawings for submittal to receipt of necessary permits,repair County for permits. Submit. footings for Lawrence Creek Bridge, X X X including minor creekbank restoration. I I Page 6 Planning's FY 2000 / 2001 Work Program t✓L. o �io o o oo Tasks for Remainder of FY I. N Co N N N N No. Project Preserve staff Tasks for FY 2000/2001 a, o C31 o d o o 1999i2000 .c � c o 'o o o 0 e" N N N N N N 35 Virginia Mill Trail(FEMA funded)&Creek El Corte de Consultant,JC, Determine best approach to repair Upon receipt of permits,solicit bids,award Crossing Madera Sens Planner storm damage. May include landslide contract,construct improvements. repair,re-routing trail,and/or clearing log jam,possible trail bridge. Pursue X X X X permits as necessary. 36 Methuselah Creek Crossing(NRTFA funded) El Corte de JC,Consultant, Compere engineering to design Upon completion of design of footings& Madera Sens Planner footings. Submit to County for!wilding receipt of permits,bid&award contract,& permit. construct trail bridge across El Corte de X X X X Madera Creek. [Crew Project] 37 lGrablown Gulch Trail,Incl.hail bridge(FEMA Purisima AR,DD,JC, Prepare application to RCD. Submit for Lay out trail between Grabto wn Gulch and funded) Senior Planner permit. Borden Hatch on north side of Pudsima X X Creek(incl.trail bridge).[Crew project] 38 Trail Realignments,Closures and Restoration El Corte de Senior Planner, Obtain"blanket"permit(RCD or S.M. Work with field staff to prioritize (NRTFA funded) Madera Consultant CO.). realignments and restoration work as identified in the Trail Use Plan for the X X X Preserve. Complete high priority projects. (Crew project] 39 Review Trail Use Plan St.Joseph's DV,MF,Sens Prepare U&M reports and coordinate crew Hill Planner project to realign,or close and restore porter of Segment 19;construct adopted trail on north side of hilltop,and realign X X steep section of trail between flume and Jones Trail. 40 Realign Certain Trails in Conjunction with Windy Hill AR,DD If construction of the aftemate driveway is Kabcenell Driveway Improvements approved,the trail linking the Willowbrook gate with Spring Ridge Trail will need to X realigned. Other minor trails as necessary. [Crew project] I Page 7 Planning's FY 2000 / 2001 Work Program LL o LL o LL o LL a LL o 0 Tasks for Remainder of FY N � N L N N N N No. Project Preserve staff Tasks for FY 2000/2001 a, C, o 0 0 1999/2000 r 0 CD o a 0 0 0 0 r P N N N N N N Miscellaneous m rovements 41 Site Preparation Bear Creek RA,JC,DD, Coordinate demolition of Tripp house, Complete project if not completed prior FY. Redwoods Consultant outlying agricultural suds,site cleanup,including asbestos determination and removal(if X X necessary),obtain demo permit from S. C.Co. Bid project and coordinate contractor cleanup. 42 Backpack Camp Mane Bello AR,JC,Senior Develop water source(well,including City Planner of Palo Afto permits) include irrigation system for plantings near group site. X X X Page 8 r L� Regional Open .'. ice R-00-40 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-07 March 22, 2000 AGENDA ITEM 2 AGENDA ITEM Approval of Insurance Coverage for 20W2001 Fiscal Year a Total Cost of$198,303 GENERAL MANAGER'S RECOMMENDATION Approve the property and general liability, auto, umbrella liability, fidelity bond, and public entity errors and omissions insurance bid totaling $198,303 from Thoits Insurance Brokers based on the quotations shown on Exhibit A from Reliance, General Accident Insurance, Fireman's Fund Insurance, Chubb, and United National Insurance for the period of April 1, 2000, through March 31, 2001. DISCUSSION Thoits Insurance Brokers, the District's insurance broker, has submitted the attached bid package totaling $198,303. This bid is $13,871 more than the District's 1999-2000 insurance premiums, which totaled $184,432, and represents a 7.5% increase overall. The coverage period is April 1, 2000 through March 31, 2001. The bid information is: 1. Proj&M and General Liability: Reliance has bid $141,825, an 8.2% increase over the 1999-2000 premium of$131,074. 2. Auto: General Accident Insurance has bid $21,500, a slight increase over the 1999-2000 premium of $21,454. 3. Umbrella Liability: Fireman's Fund has quoted $12,096 for the District's $5 million-limit umbrella liability coverage, a slight decrease from the 1999-2000 premium of$12,500. 4. Fidelity Bond Coverage: Chubb's premium bid is $5,830, a .5% increase over the 1999-2000 premium of$5,801. 5. Public Entity Errors and Omissions Coverage: This year's coverage includes the addition of Employment Practices Liability Coverage, which provides coverage for employment wrongful acts such as discrimination, harassment, or wrongful termination. United National Insurance Company's premium bid for this coverage is $17,052. Prepared by: Deirdre Dolan, Administration and Human Services Manager Contact person: Same as above 330 Distel Circle « Los Altos, CA 94022-1404 . Phone:650-691-1200 FAX:650-691-0485 . E-mail: mrosdOopenspace.org . Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko, Betsy Crowder,Kennett?C. Nitz .G'Oneral",inager:L.Craig Britton EXHIBIT A INSURANCE COVERAGE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 2000-2001 COVERAGE COMPANY BID QUOTATION Package (Property and General Liability) Reliance $141,825 Auto General Accident $ 21,500 Umbrella Liability Fireman's Fund $ 12,096 Fidelity Bond Chubb $ 5,830 Public Entity Errors &Omissions United National 17,052 $198,303 Regional Open ice J -------------------- R-OO-30 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-07 March 22, 2000 AGENDA ITEM 3 AGENDA ITEM Controller's Report on the Proposed Fiscal Year 2000-2001 Budget DISCUSSION The following cash projection shows the impact of the proposed fiscal year 2000-2001 budget on the District's cash position. The District will begin the new fiscal year with estimated cash balances totaling $36.9 million. Approximately $3.5 million of this cash is not available to meet operating needs as it represents the reserve requirements of our outstanding public notes. Overall, projected income and available cash is adequate to cover budgeted debt service, operating expenses, preserve development, reserve requirements, and up to $36 million for new land acquisition. No new financing is assumed in this budget. As shown in the attached monthly cash flow projection, no cash flow problems are anticipated. ANNUAL CASH FLOW PROJECTION FISCAL YEAR 2000-2001 BUDGET ($Thousands) Estimated Beginning Cash Balance 36,931 Plus: Tax Revenue 14,999 Grant and Joint Project Income 1,232 Interest Income 1,750 Rental Income 683 Other Income 100 Total Income 18,764 Minus: Major Improvements 697 Annexation Expense 128 Operating Expenses 6,315 Debt Service 6,079 Land Purchases 20,000 Total Expenditures 33,219 Ending Cash Balance 22,476 330 Distel Circle • Los Altos, CA 94022-1404 . Phone: 650-691-1200 FAX: 650-691-0485 . E-mail rnrosd@openspace.org • Web site:www.openspace.org Boars/of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette Hanko, Betsy Crowder, Kenneth C. Nitz .General Manager:L Craig Bi aton R-00-30 Page 2 Income I. Tax Revenue is budgeted at $15.0 million(68% from Santa Clara County and 32%from San Mateo County). This assumes continued strong real estate activity and no change in state funding formulas. This District budget assumes that current secured taxes, in the tax year ending June 2001, will increase 10%in our portion of Santa Clara County and 9% in San Mateo County. 2. Grant and Joint Project Income is projected at $1,232,000; $1,085,000 tied to eight specific potential land purchases and $147,000 for preserve development. 3. Interest Income is projected at $1,750,000, assuming an average investment rate of 5.7%. 4. Rental Income is budgeted at $683,000, up 9%from an estimated $626,230 in 1999-2000. 5. Other Income(estimated at $100,000)includes various reimbursements, fines, fees, cash donations, and loan repayments. Debt Capacity and Financing At the end of March 2000, the District will have bonded indebtedness equal to approximately 44% of its debt limit. The current financial plan assumes the next financing would occur in 2002. Debt Service Debt service requirements for 2000-2001 are$6.08 million. These payments will be detailed in the Debt Service Annual Claims List. Other Egaenditures 1. Major Improvements: The budget includes$697,150 for major development projects. This compares to 1999-2000 spending of approximately$600,000. 2. Annexation: The budget assumes annexation-related expenses of$128,250. 3. Operating Expenses are budgeted at $6.31 million, up about 5%from the 1999-2000 estimated spending level. This excludes any salary adjustments. 4. Land Purchases are projected at$20 million. R-00-30 Page 3 Reserves If all revenues, expenditures and debt operations occur as budgeted, the District's cash balances would total $22.5 million at the end of the coming fiscal year. Long-Term Cash Proiections Also attached is a ten-year cash flow projection covering the period through 2010. For 2000- 2001, the projection is the budget. Beyond 2000-2001, the projection assumes 5%tax revenue growth and 7%growth in operating expenses. The projection also assumes a$20 million note issue in 2002. The projection allows additional land acquisitions of$74.2 million(excluding any grants or joint projects after 2000-2001), mostly in the next four years. Prepared by: Michael L. Foster, Controller Contact person: Same as above MROSD MONTHLY CASH FLOW BUDGET 2000-2001 3/11/00 Including No Salary Adjustment ($Thousands) APR MAY JUNE JULY AUG SEP OCT NOV DEC JAN-MAR TOTAL BEGINNING CASH 36,931 39,364 38,054 37,812 36,315 31,476 29,012 28,195 26,850 31,749 36,931 TAX REVENUE 3,700 185 1 1,314 120 43 1 25 1,070 450 1 61700 1,392 14,999 GRANTS/JOINT PROJECTS 375 50 50 50 50 100 50 50 100 357 1,232 INTEREST INCOME 100 200 150 100 200 150 100 200 150 400 1,750 OTHER INCOME 60 60 60 60 60 60 60 60 60 243 783 TOTAL REVENUE 4,235 495 1,574 330 353 335 1,280 760 7,010 2,392 18,764 CASH EXPENSES -490 -495 1 -505 -515 -520 1 -525 -530 -535 -540 -1,660 -6,315 ANNEXATION EXPENSE -5 -5 -5 -5 -5 -10 -10 -15 -15 -53 -128 MAJOR IMPROVEMENTS -55 -55 -55 -55 -55 -55 -55 -55 -55 -202 -697 DEBT SERVICE -2 0 -1 -2 -3,112 -709 -2 0 -1 -2,250 -6,079 OPERATING CASH FLOW 3,683 -60 1,008 -247 -3,339 -964 683 155 1 6,399 -1,773 5,545 DEBT ISSUES (NET) 0 LAND PURCHASES -1,250 -1,250 -1,250 -1,250 -1,500 -1,500 -1,500 -1,500 -1,500 -71500 -20,000 ENDING CASH 39,364 38,054 37,812 36,315 31,476 29,012 28,195 26,850 31,749 22,476 22,476 RESERVE FUNDS 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524 NOTE FUNDS 3.812 3,812 3,812 3_.812 709 Q Q Q 2.178 Q AVAILABLE CASH 32,028 30,718 30,476 28,979 27,243 25,488 24,671 23,326 26,047 18,952 MROSD 10-YEAR CASH FLOW PROJECTION 3/11/00 TAX GROWTH AFTER 00-01: 5% ($Thousands) EXPENSE GROWTH: 00-01 /S BUDGET(No salary adjustments), AFTER 00-01 @ 7% FISCAL YEAR: 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 BEGINNING CASH 36,931 22,476 6,366 12,534 6,267 6,197 6,232 6,378 6,383 6,499 TAX REVENUE 14,999 15,749 16,536 17,363 18,231 19,143 20,100 21,105 22,160 23,268 DEVELOP GRANTS 147 154 162 170 179 188 197 207 217 228 ACQ GRANTS/PROJECTS 1,085 INTEREST INCOME 1,750 850 550 550 375 375 375 375 375 375 OTHER INCOME 7783 783 783 783 773 783 783 773 783 783 TOTAL REVENUES 18,764 17,536 18,031 18,866 19,568 20,489 21,455 22,470 23,536 24,654 OPERATING EXPENSES 6,315 6,757 7,230 7,736 8,278 8,857 9,477 10,141 10,850 11,610 MAJOR IMPROVEMENTS 697 732 768 807 847 890 934 981 1,030 1,081 ANNEXATION EXPENSE 128 CURRENT DEBT SERVICE 6,079 6,157 7,265 6,891 7,063 7,237 7,428 7,623 7,820 8,003 NEW DEBT SERVICE Q Q 600 1.200 1,200 1.970 1,970 1970 1,970 1,970 TOTAL EXPENSES 13,219 13 646 15,863 16,634 17,388 18,954 19.809 20.714 21,670 22,664 OPERATING CASH FLOW 5,545 3,890 2,168 2,232 2,180 1 1,535 1,646 1,756 1,865 1,990 NOTE PROCEEDS (NET) 19,000 LAND PURCHASES 20,000 20,000 15,000 8,500 2,250 1,500 1,500 1,750 1,750 2,000 ENDING CASH 22,476 6,366 12,534 6,267 6,197 6,232 6,378 6,383 6,499 6,489 REQUIRED RESERVES 3,524 3.524 3,524 3.524 1524 3.524 3,524 3,524 3.524 3 524 AVAILABLE CASH 18,952 2,842 9,010 2,743 2,673 2,708 2,854 2,859 2,975 2,965 CUMM NEW LAND 1 20,000 40,000 1 55,000 1 63,500 1 65,750 1 67,250 68,750 1 70,500 1 72,250 1 74,250 Regional Open c- icy ------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-00-39 Meeting 00-07 March 22,2000 AGENDA ITEM 4a AGENDA ITEM Approval of Fiscal Year 2000-2001 Budget Recommendations 2000 ADMINISTRATION AND BUDGET COMMITTEE'S RECOMMENDATION Approve the proposed 2000-2001 budget and recommendations described below. DISCUSSION The charge to the Committee was to review the proposed budget to determine whether it reflects a realistic view of projected income and the planned work program for the coming fiscal year,and considers the Board's approved guidelines for operating expense growth and cap on capital improvements. These guidelines,established in 1994, include a maximum 6%budget growth guideline on operating expenses such as salaries,benefits, services, supplies,and equipment, as well as a yearly cap on capital improvement projects. Certain non-routine, large-scale projects that have a cumulative expense of over$100,000 may be excluded from the guideline. The Committee met seven times with the general manager,various program managers and staff to review the proposed budget by program. The review included consideration of the Action Plan,the Planning Work Plan,the Resource Management Work Plan,the Five-Year Equipment Schedule,the Five-Year Operations Staffing Plan, and previous years' budgets and expenditures. The proposed budget for 2000-2001 totals $33,218,906,including$6,314,695 for adjusted operating expenses, $697,150 for capital projects, $20,000,000 for land purchases, $6,078,811 for debt service,and $128,250 for coastal annexation activities (which have been determined to be outside the guideline). Cost of living and other salary and benefit adjustments are not included at this time. Capital Improvement Bud-get In March 1999,the Budget Guidelines for District Operating Expenses and Capital Improvements were adopted. The cap for public access facilities is$500,000,and field staff and administrative facilities is $150,000. The guideline is based on a 5-year average. Staff used the attached Budget Guidelines for District Operating Expenses and Capital Improvements to prepare this year's capital improvement budget. The Committee is satisfied with this year's proposed$697,150 capital improvement budget,which includes $490,150 for public access facilities and$207,000 for proposed administration building and field office facilities. The net CIP budget amount after grants is$512,810,which is under the combined$650,000 CIP budget guideline for both categories. The five-year average for the CIP budget is$562,762. t , 3.30 Distel Circle Los Altos, CA 94022-1404 Phone:650-6 31-1�00 FAX:650-691-0485 . E-mail: iiirosd@opetispace.org openspace.org . Web site:www.opetispace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C. Niv - Genera/Manager:L.Craig Britton R-00-39 Page 2 Six Percent Budget Growth Guideline for Operating Expenses The Committee is satisfied with the application of the attached six-percent budget growth guideline for the 2000-2001 budget. Not including any cost-of-living or other salary or benefit adjustments for staff,the proposed operating budget is 4.97%over the 1999-2000 adopted budget,and slightly exceeds the six percent budget growth guideline by$15,079,or.24%. The Committee feels this is nominal for purposes of compliance. The Committee concurs in recommending the addition of five positions,including four field positions and one planning position. The Committee also reviewed and recommends the proposed budget guidelines for Board conference attendance. Controller's Report Controller Mike Foster met with the Committee and presented a financial review of the 1999-2000 fiscal year;a review of the 1999-2000 tax revenue versus budget,the 2000-2001 tax revenue estimate,and projections for revenue,debt service,and cash flow over the next ten years. Of particular significance are the facts that our property tax income will once again be increasing, and that our cash flow projections support the possible issuance of$19 million additional public notes in the 2002-2003 fiscal year for land purchases. Recommendations The Administration and Budget Committee recommends that the Board: 1. Approve the proposed 2000-2001 budget,without salary and benefit increases. � � 2. After the Board has made a decision on salary and benefit increases, refer the budget back to the Administration and Budget Committee for analysis and recommendations to the full Board. 3. Approve the attached Proposed Budget Guidelines for Board Conference Attendance. 4. Direct the ad hoc Board Appointee Evaluation Committee to initiate an evaluation and salary review for the General Manager,Controller,and Legal Counsel. 5. Direct the Administration and Budget Committee to review the 1999-2000 actual versus projected expenditures after completion of the audit. Mid-way through the fiscal year,review the 2000-2001 budget and expenditure status,review the capital improvement budget to insure the guidelines are working adequately,and meet with the Controller for a review of the District's financial status. Prepared by: J. Cyr for the Administration and Budget Committee(Directors J. Cyr,P. Siemens,and M. Davey) Contact person: Same as above Budget Guidelines for District Operating Expenses and Capital Improvements This document defines guidelines for "operating expenses"(routine expenses associated with the day- to-day operation of the District), and"capital improvements"(capital expenses relating to public access facilities, field operation facilities, and administrative facilities). Six Percent Budget Growth Guideline for Operating Expenses Operating expenses include salaries and benefits, services and supplies,and fixed assets associated with the administration of the District's five programs. Expenditures for land acquisition(including debt service), capital improvements and special projects are considered outside operating expenses. i 1 1) This guideline is intended to cover regular operating expenses for the District's five major programs and includes periodic operating expenses such as large printing projects, election expenses,minor repairs from natural disasters,normal staff increases, and program and salary reviews. 2) Budgeted operating expenses will be tracked and,generally, should not exceed the six percent growth line,calculated from 1994 at an adjusted budget amount of$4,367,950, as shown on the attached graph.This target growth upper limit guideline can be adjusted as described in item 3 below. Each year the Administration and Budget committee should recognize that, since this is a guideline,overbudgeting or underbudgeting may occur, and an effort should be made to balance growth from one year to the next. 3) The budget growth guideline can be adjusted when it is significantly impacted by changing conditions, such as a major shift in program goals. The transfer of$92,000 in fiscal year 1998-1999 from capital improvements (outside of the guidelines)to the operations pr o ram for the initial sup port of the resource management program is an example of a major shift in program goals. This resulted in the only baseline adjustment since 1994. 4) Certain non-routine large scale projects that have a cumulative expense of over $100,000 may be excluded from the guideline. They may or may not result in major shifts in program goals (as described above)or staff increases. Examples include the coastal annexation process and recovery from a major natural disaster. The guideline would be adjusted if annexation of the coastline is approved and the plan is implemented. In the event a project that is excluded from the guidelines becomes routine, the guideline be should be considered for adjustment. I Capital Improvements Guideline Capital improvements include field staff and administrative facilities in addition to public access facilities. A five year average should be applied to allow for a flattening of substantial fluctuations that ordinarily occur in the program. 1) Public access improvements include capital projects that enhance public access to preserves such as roads,toilets, trails,parking, signs, and historical preservation. These projects usually include planning, design and permits for construction of new facilities and major repairs to existing facilities. Demolitions which provide for public use of previously closed areas also fall into this category. Funding is limited to an average of $500,000 per year over a five year period. Grant income and donations can be used to offset expenses that exceed the limit. 2) Field staff and administrative facilities improvements include major improvements to field offices, shops and facilities,and the District administrative office. Funding is limited to an average of$150,000 per year over a five year period. 5) The Overall Guideline for Capital Improvements in both categories is$650,000 per year,based upon objective criteria. It is the responsibility of the Administration and Budget Committee to review the proposed Capital Improvement Budget and the Planning work program in order to be satisfied that the public access aspects of the guidelines are aggressively pursued by staff. However, it is recognized that fund balances between public and staff capital improvements will vary year to year. Adopted by the Board of Directors March 24, 1999 Proposed Budget Guidelines for Board Conference Attendance Obi iv : It is important that Board members are afforded the opportunity to keep current on legislation, policies, practices and other matters pertinent to District business. Therefore, a modest amount of money should be budgeted each fiscal year for Board attendance at conferences and seminars directly related to open space preservation and management practices of other parks and open space agencies. Expenditure of District funds associated with such conferences and seminars shall not be directed to a political candidate, ballot measure nor a contribution to any non-profit entity, 1. Each fiscal year, a total of $5,100 will be budgeted for Board member attendance at conferences and seminars directly related to open space preservation and/or administration of parks and open space organizations, to be allocated as follows: A. Specific: up to $3,000 total to provide for 2 conferences at an estimated amount of $1,500 each, as provided in section 2 below. B. General: up to $300 per Board member per year, as provided in section 3 below. 2. Attendance at a specific conference will be assigned as follows: one conference for the President, or other Board designee (ordinarily in descending order of the elected Board officers for the year), to attend the annual Special Parks Districts Forum; and one California Special District Association training for a newly elected Board member, or for a Board member who has not attended that particular training and now desires to do so. 3. Each Board member may decide to attend appropriate general conferences or seminars related to District business up to his/her annual budgeted allowance of $300 without further Board approval. Attendance at such a conference or seminar will be reported to the Board in advance of attendance, and a summary report of the conference itself will be reported following attendance. Regional Open Tee R-0043 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-07 March 22, 2000 AGENDA ITEM 4b AGENDA ITEM Adoption of Budget for Fiscal Year 2000-2001 GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution approving the budget for the 2000-2001 fiscal year. DISCUSSION The proposed budget for the 2000-2001 fiscal year was presented for your review at the March 8, 2000, meeting(see report R-00-32). This revised budget is being presented for your final consideration and adoption. The revised budget for the 2000-2001 fiscal year totals$33,218,906,and breaks down as follows: Land Purchases $20,000,000 Debt Service $ 6,078,811 Operating Expenses $ 6,314,695 Capital Improvement $ 490,150 Staff/Office Facility Improvements $ 207,000 Special Projects(Annexation) $ 128,250 The major change from the proposed budget presented to you on March 8 is a decrease of$16,425 in the operating expenses. This decrease is primarily due to reducing salaries and benefits to nine months for three positions-Senior Administrative Analyst,Network Specialist,and Senior Open Space Planner. The salary and benefits for the new Open Space Planner I position were adjusted downward due to a miscalculation. The overall decrease in operating expenses associated with staffing changes is slightly offset by increases in projections for overtime salary and vehicle expenses due to climbing gasoline prices. As a result of these changes,the proposed 2000-2001 operating budget is 5.0%over the 1999-2000 adopted budget, rather than 5.4%as presented in the initial budget report. The proposed operating budget does not include any cost-of-living or other salary or benefit adjustments for employees represented by S.E.I.U. Local 715 and office, supervisory,and management staff. Because of union negotiations and pending review of the salary and benefit classification study, exact adjustments are not known at this time,but will be brought back to the Administration and Budget Committee for recommendations to be presented to the Board in April, 2000. The recommendations will be based on the fiscal relationship between proposed adjustments and the 6%growth guideline for District operating expenses. Currently,the adjusted operating budgets and expenses, as compared with the six percent budget growth guideline,are shown in the following table: FY 95-96 FY 96-97 FY 97-98 FY 98-99 FY 99-00 FY 00-01 (Without COLA) Operating Budget >.9% >3.8% >10.3% >11% >7.4% >5% Growth Actual&Projected >1.9% >4.1% >6.7% >14.3% >8.8% >4.4% Expense Growth 330 Distel Circle - Los Altos, CA 94022-1404 - Phone:650-691-1200 FAX: 650-691-0485 - E-mail: mrosd@openspaee.org . Web site:www.openspa(e.org Board of Dire(tors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Betsy Crowder,Kenneth C. Nitz - General Manager:L.Craig Britton R-0043 Page 2 Over the five-year period since the implementation of the 6%budget growth guideline and ending in fiscal year 1999- 2000,growth in the operating budget has averaged 5.4%per year when compounded annually. Over the same period of time,growth in actual and projected expenses has averaged 5.7%. Without factoring in cost-of-living increases or other salary adjustments in fiscal year 2000-2001,growth in the operating budget for the six-year period has averaged 5.7%and growth in the actual and projected expenses will average 6%. The revised 2000-2001 proposed budget presented by program is found in Attachment 1. Attachment 2 shows the 2000-2001 proposed budget broken down by program and major expenditure categories. Attachment 3 shows the revised capital improvement program budget. An increase in the administrative facilities budget of$27,000 reflects changes previously made in the summary of the initial budget presentation. Prepared by: Del Woods, Senior Acquisition Planner Contact person: L. Craig Britton,General Manager Attachment 1,page 1 of 2 FISCAL YEAR 2000-2001 PROPOSED BUDGET BY PROGRAM AREA 1. OPEN SPACE ACQUISITION AND LAND PROTECTION PROGRAM 99-00 Adopted Budget 99-00 Projected Exp. 00-01 Proposed Budget Salaries &Benefits $250 450 $238 700 $275,400 Services & Supplies 88,950 89,060 113,580 Fixed Assets- Operating Expenses 173,000 140,900 125,600 Enterprise Subprogram 117,950 110,975 111,775 Debt Service 5,547,000 5,921,901 6,078,811 Land 20 000,000 21,025,000 20,000,000 TOTAL $26,177,350 $27526536 $26,717,166 No changes from initial proposed budget. 2. PLANNING PROGRAM 99-00 Adopted Budget 99-00 Projected Exp. 00-01 Proposed Budget Salaries &Benefits $423,135 $417,695 $481 275 Services &Supplies 167,000 83,935 152,290 Fixed Assets- Operating Expenses 4,250 15,700 5,600 Special Projects/Salaries &Benefits 30,165 15,080 Special Projects/Services& Supplies 331,500 103,500 100,000 Staff Facility Improvements 135,000 32,930 105,000 Capital hn rovement Projects 621,450 531,720 490,150 TOTAL $1,712,500 $1,200,560 $1,334,315 Changes from initial proposed budget: Decrease$26,275 in salaries and benefits. 3. OPERATIONS PROGRAM 99-00 Adopted Bu4get 99-00 Projected Budget 00-01 Proposed Budget Salaries&Benefits $2 360 250 $2 274 065 $2,441,550 Services &Supplies 712,900 763,262 830,850 Fixed Assets- Operating Expenses 194,700 196,447 211,500 TOTAL $3,267,850 $3,233,774 $3,483,900 Changes from initial proposed budget:Increase of$17,000 in salaries and benefits,and$10,400 in services and supplies. Attachment 1,page 2 of 2 4. PUBLIC AFFAIRS PROGRAM 99-00 Proposed Budget 99-00 Projected Budget 00-01 Proposed Budget Salaries &Benefits $325 325 $308 775 $291,300 Services&Supplies 192,000 196,837 203,325 Fixed Assets— Operating Expenses 3,000 4,100 8,400 Special Projects 11,500 6,413 28,250 TOTAL $531,825 $516,125 $531,275 No changes from initial proposed budget. 5. ADMINISTRATION PROGRAM 99-00 Adopted Budget 99-00 Projected Budget 00-01 Proposed Budget Salaries&Benefits $692 950 $705 750 $674,400 Services&Supplies 296,150 272,550 368,050 Fixed Assets— Operating Expenses 13,600 8,850 19,800 Special Projects &Office Facilities 65,000 35,000 90,000 TOTAL $1,067,700 $1,022,150 $1,152,250 Changes from initial proposed budget: Decrease of$17,550 in salaries and benefits. ATTACHMENT 2 17-Mar-00 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (a) PRELIMINARY BUDGET BY PROGRAM 2000-2001 (Dollars) -------------------------- - --------------- - --------------- - --------------- - —---------- - --------——--- - --------------- Acquisition Planning Operations Public Affairs Administration TOTALS Budget Category Program Program Program Program Program (All Programs) ----------------------- --------------- --------------- ------------- ------------- --------------- --------------- REVENUES -------------------------- --------------- --------------- --------------- ------------- ----"'-------- --------------- Tax Revenue 14,999,000 14,999,000 --------------- I --------------- I --------------- ------------- I --------------- I ____---__-___-- Grant Income 2,585,000 147,000 2,732,000 --------------- ( --------------- --------------- ------------- --------------- --------------- Interest Income 1,750,000 1,750,000 _______ _______________ I --------------- ------------- I --------------- I --------------- Rental Income 683,000 683,000 --------------- --------------- --------------- ------------- --------------- --------------- Other Income 100,000 0 100,000 __________________________ --------------- I --------------- I --------------- ------------- I --------------- I -____-------_-- TOTAL INCOME 3,368,000 147,000 0 0 16,749,000 20,264,000 -------------------------- --------------- --------------- --------------- ------------- --------------- _-------------- INCREASE IN RESERVES (12,954,906) -------------------------- --------------- --------------- --------------- ------------- --------------- --------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (b) PRELIMINARY BUDGET BY PROGRAM 2000-2001 (Dollars) I -------------------------- - -------------- - --------------- - -------------- - ------------ - -------------- - ------------- I Acquisition I Planning I Operations I Public Affairs Administration I TOTALS I Budget Category Program I Program I Program I Program I Program I (All Programs) I I -------------------------- -------------- I ----------—-- 1 -------------- I ------------- I ---------—---- I --------------- I I I I I I I I I EXPENDITURES I I I I I I -------------------------- --------------- I --------------- I --------------- I ------------- I --------------- I ----__________- Debt Service I I I I I I I ---------------—-------- ----—--------- I --------------- I -------------- I ----------—- I --------------- I --------------- i Interest I 4,434,362 I I I I I 4,434,362 I __________________________ --------------- --------------- --------------- I ------------- --------------- I _______-______- I Principal I 1,644,449 I I I I I 1,644,449 i __________________________ --------------- --------------- --------------- ------------- --------------- I ----_ SUBTOTAL I 6,078,811 I I ( I 6,078,811 I -------------------------- I --------------- I --------------- I --------------- ------------- I ---------------- I _______________ Salaries I I I I I I I I ---------------------- I -------------- I -------------- I -------------- ------------ I ---------- I --------------- I I a) Gen.Mgr.Appointees I 230,750 I 387,900 I 1,925,900 232,850 I 351,450 I 3,128,850 I _______________ I --------------- I --------------- ------------- I --------------- I -_____-_______- I b) Salary incentive Awards I I I I I o f 0 l II --------------- i --------------- I --------------- I ------------- I --------------- I --------------- I I c) General Manager I I I I 110,350 ( 110,350 II --------------- I --------------- I _______________ ------------- I --------------- I _______________ I d) Legal Counsel I I I I i 66,850 I 66,850 I , --------------- I --------------- I --------------- ------------- I --------------- I -------------__ e) controller I I I I 15,000 I 15,000 I I -------------------------- I --------------- I --------------- I --------------- ------------- I --------------- I --------------- I Benefits I 44,650 I 93,375 I 515,650 58,450 I 100,750 I 812,875 I -------------------------- I --------------- I --------------- I --------------- ------------- I --------------- I ____----_----__ Directors' Fees I I I I 30,000 I 30,000 I -------------------------- I --------------- I --------------- I --------------- ------------- --------------- I --_---------_-- SUBTOTAL I 275,400 I 481,275 I 2,441,550 291,300 I 674,400 I 4,163,925 I __________________________ I --------------- I --------------- I --------------- ------------- I --------------- I --------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (c) PRELIMINARY BUDGET BY PROGRAM 2000-2001 (Dollars) -------------------------- - --------------- - --------------- - --------------- - ------------- - --------------- - --------------- Acquisition Planning I Operations Public Affairs Administration I TOTALS Budget category Program I Program I Program Program I Program I (All Programs) I ----------------------- I -------------- I -------------- I --------------- ----------- I ------------- I --------------- I SERVICES & SUPPLIES I I I I I I -------------------------- I --------------- I --------------- I --------------- ------------- I --------------- I -_---_-----__-- Legal Services 15,000 I I 40,000 I 10,000 I 65,000 _______________ _______________ I --------------- ------------- I --------------- I --------------- I Regular Outside Services 15,000 500 I 33,800 0 1 7,500 I 56,800 _______________ I --------------- I --------------- ------------- I --------------- I -_--_ Land Option Fees 0 1 I 0 1 _______________ I --------------- I --------------- ------------- I --------------- I -------------_- Contract Services 75,175 I 222,300 I 103,900 13,500 I 63,200 I 478,075 _______________ I --------------- I --------------- ------------- I --------------- I _-__-------__-- Election/Annexation I I 28,000 28,000 --------------- --------------- --------------- ------------- --------------- I --------------- I Library and Subcriptions I 350 I 400 I 700 1,400 I 6,500 9,350 _______________ I --------------- I --------------- ------------- I --------------- I _---___--_---__ Film & Developing 600 I 600 I 500 I I 1,700 --------------- I --------------- --------------- ------------- I --------------- I --------------- I Rents and Leases I I 19,000 450 I 27,900 I 47,350 II --------------- I --------------- I --------------- ------------- I --------------- I --------------- I Utilities I 15,780 I 1,500 I 26,950 I 56,500 100,730 II --------------- I --------------- I --------------- ------------- I --------------- I --------------- I Postage I 300 I 200 I 0 29,000 I 16,000 I 45,500 --------------- I --------------- --------------- ------------- I --------------- I ________------- Printing and Duplicating I 100 I 4,700 4,500 2,300 I 15,800 I 27,400 _______________ I --------------- --------------- ------------- I --------------- I -----------__-_ Insurance I 26,000 I I 117,500 I 41,250 I 184,750 I _______________ I --------------- I --------------- ------------- I --------------- ----_-__----_-_ Advertising I 1,100 I 2,000 6,000 1,500 I 5,000 I 15,600 --- I _______________ _______________ _____________ I --------------- I -__-_-----_____ Maps and Aerials I 1,200 I 0 I I 1,200 II --------------- --------------- I --------------- I ------------- I --------------- I -____---_______ Private vehicle Expense I 4,000 I 7,000 I 2,500 1,200 I 4,700 I 19,400 I --------------- I --------------- --------------- I ------------- I --------------- I --------------- I District vehicle Expense I I 177,400 I I 177,400 --------------- I --------------- --------------- ------------- I --------------- I ----____---_--- Business Meeting Expense I 600 I 250 1,100 3,975 I 3,500 I 9,425 --------------- I --------------- I --------------- ------------- I --------------- I -------------_- i Personnel Development I 3,650 I 9,065 I 29,600 2,650 I 34,000 I 78,965 --------------- I --------------- I --------------- ------------- I --------------- I _--------_-____ Maint./Repair Equipment I I 0 1 19,700 I 500 I 20,200 i --------------- I --------------- I --------------- ------------- I --------------- I --------------- I Operating Expenses-Distel I 0 1 I I I 0 1 I --------------- --------------- I --------------- ------------- --------------- I --------------- I Computer Expenses 600 I 2,375 I 2,000 1,100 I 10,700 I 16,775 i _______________ --------------- --------------- ------------- --------------- I _ Office Supplies/Sml Equip. I 300 I 1,400 I 2,200 325 I 7,800 I 12,025 --------------- I _______________ I --------------- ------------- I --------------- I --------------- Field Supplies/Sml Equip. I I 70,450 I I 70,450 --------------- --------------- --------------- ------------- I --------------- I __-__-------_-- Outside Maint.Services 60,600 I I 168,450 I I 29,100 I 258,150 --------------- I --------------- --------------- I ------------- I --------------- I ---_-_------_-- Property Taxes & Permits I I 4,600 I I I 4,600 --------------- --------------- I --------------- I _____________ I --------------- I _--__ Comm. Publications I I I 150,275 150,375 _______________ _______________ I --------------- i _____________ --------------- __-____-----_-_ Comm. Special Projects I I I 8,250 8,250 --------------- I --------------- I --------------- I ------------- --------------- _-______-_--_-- volunteer Program I I 15,400 15,400 i --------------- --------------- I --------------- I ------------- --------------- --_-____-----_- Miscellaneous I I I 150 I 100 250 --------------- I --------------- --------------- _____________ I --------------- ____-___----__- Annexation I 5,000 I 0 1 0 5,000 -------------------------- I --------------- I --------------- --------------- ------------- I --------------- I _______ SUBTOTAL I 225,355 I 252,290 I 830,850 231,575 I 368,050 I 1,908,120 __________________________ --------------- I --------------- I --------------- ------------- I --------------- I -------_-_-_-_- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (d) PRELIMINARY BUDGET BY PROGRAM 2000-2001 (Dollars) I ------------------------ - --------------- - -------------- - --------------- - ----------- - -------------- - -------------- I Acquisition I Planning Operations I Public Affairs I Administration I TOTALS Budget Category I Program I Program I Program I Program Program I (All Programs) ------------------------- I --------------- --------------- I --------------- I ----------- ------------- I --------------- FIXED ASSETS I I I I I I -------------------------- I I I I I I I I I I I I I I Previous Land Commitment I 1,477,000 I I I I 1,477,000 II --------------- --------------- I --------------- I ------------- I --------------- _-_____________ New Land Purchases I 18,523,000 I I I 18,523,000 I --------------- I --------------- i --------------- I ------------- --------------- __--_---------- Appraiser 20,000 I I I I 20,000 _____ I _______________ I --------------- I ------------- I --------------- _-_-_-_--___--- Site Acquisition Expense 10,000 I I I I 10,000 _______ I --------------- I --------------- I ------------- I --------------- --------------_ Legal Fees I 50,000 I I I I 50,000 --------------- I --------------- I --------------- I ------------- --------------- I ------___------ Relocation ( 0 1 I I I I 0 1 --------------- I --------------- I --------------- I ------------- I --------------- I --------------- Title Insurance I 20,000 I I I I I 20,000 --------------- --------------- --------------- ------------- --------------- I ------___------ Negotiation Consultants I 5,000 I I I I 5,000 i _______________ --------------- --------------- ------------- --------------- I -----_---_-__-- Site Engineering I 10,000 I I I I 10,000 II ------------- I ------------- I --------------- I ------------- I --------------- I --------------- I Site Preparation Expense I I 0 1 I I 0 1 Ii -------------- I ------------- I --------------- I ------------ I --------------- I --------------- I Option Fees i 10,000 I I I I 10,000 II --------------- I ------------- I --------------- I ------------- I --------------- I --------------- I Structures & Improvements I 12,000 595,150 I I 190,000 I 697,150 _______________ I --------------- I --------------- I ------------- I --------------- I --______---_--_ Field Equipment I I I 15,500 I I I 15,500 II _______________ _______________ I --------------- I ------------- I --------------- I -_-_-__---_---_ Office Equipment I 600 5,600 I 7,500 I 8,400 I 19,800 I 41,900 --------------- --------------- I --------------- I ------------- I --------------- I --_____--______ Vehicles I I 188,500 I I I 188,500 i -------------------------- --------------- I --__ _ I --------------- ------------- I --------------- I __-__----______ SUBTOTAL I 20,137,600 I 600,750 I 211,500 I 8,400 I - 109,800 I 21,068,050 I ----------- - --------------- I --------------- I --------------- ------------- I --------------- I --------------- I I I I I I I I I TOTAL OF ALL EXPENDITURES 26,717,166 I 1,334,315 I 3,483,900 531,275 I 1,152,250 I 33,218,906 __________________________ _______________ I --------------- I --------------- I ------------- I --------------- I _____---------- TOTAL EXPENDITURES I I I I I I EXCLUDING LAND AND I I I I I I I DEBT SERVICE I 638,355 I 1,334,315 I 3,483,900 I, 531,275 I 1,152,250 I 7,140,095 -------------------------- --------------- I --------------- I --------------- ------------- I --------------- I --------------- ATTACHMENT 3 Proposed Capital Improvement Program Budget FY 2000 / 2001 Capital Improvement Program: Public Access Facilities Rev.03/17/00 Guideline: $500,000/Year Averaged over a 5 Year Period FY 1996/97 FY 1997/98 FY 1998/99 FY 1999/00 FY 2000/01 Actual Actual Actual Projected Proposed* Facilities, Public 331 ,403 544,396 491 ,934 369,040 36 410 (Plus) FEMA Projects 333,039 106,605 162,680 1219.310. (Equal) Gross CIP 331,403 877,435 598,539 531,720 490,150 (Less) Grant Income 16,728 83,005 171, 140 35000 (Less) FEMA Income 62, 118 7,771 209,365 131,018 149,30 (Equal) lAdjusted CIP 1 252,557 786,659 218,034 400,702 305,:81:Q Capital Improvements, Public Facilities (Le., parking areas, trails, signing) Average: $392,752 FEMA Projects: Storm repair projects Adjusted CIP = Gross CIP- (Grant Income + FEMA Income) Capital Improvement Program: Staff and Administrative Facilities Guideline: $150,000/Year Averaged over a 5 Year Period FY 1996/97 FY 1997/98 FY 1998/99 FY 1999/00 FY 2000/01 Actual Actual Actual Projected Proposed* .. . ................... Facilities, Field 549,168 7,625 23,329 32,930 105,000 Facilities, Admin 30,000 1Q24QQ ... . ... ........... Average: $170,010 Field facilities: Non-public capital improvements (Le., S.Azul employee residence$45,000, FFO study$40,000, and and annex repairs $20,000) Administrative facilities: Public improvements (Distel office improvements, including roof replacement) RESOLUTION NO. 00- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING BUDGET FOR FISCAL YEAR 2000-2001 The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The budget for the Midpcninsula Regional Open Space District for the fiscal year 2000-2001 is adopted as set forth in Exhibit A. Section Two. The District's allocation of property taxes collected shall correspond to the maximum tax rate of one percent of assessed valuation for all agencies within each county. Section Three. A total tax rate often cents($0.10)per$100 assessed valuation is adopted or such lesser amount as may be allowable by law. Section Four. An adjustment to the New Land Purchases budget category shall be made to reflect any difference between actual revenue and budgeted revenue. Section Five. Monies are hereby appropriated in accordance with said budget. EXHIBIT A Midpeninsula Regional Open Space District Budget for Fiscal Year 2000-2001 I. Revenues A. Tax Revenues $14,999,000 B. Grant Income 2,732,000 C. Interest Income 1,750,000 D. Rental Income 683,000 E. Other Income 100,000 TOTAL REVENUES $20,264,000 II. Increase in Reserves ($12,954,906) III. Expenditures A. Debt Service 1. Interest $4,434,362 2. Principal 1,644,449 Debt Service Subtotal $6,078,811 B. Salaries 1. General Manager Appointees $3,128,850 2. Salary Incentive Awards 0 3. General Manager 110,350 4. Legal Counsel 66,850 5. Controller 15,000 Benefits $812,875 C. Director's Fees $30,000 Salaries and Benefits Subtotal $4,163,925 D. Services and Su lies 1. Legal Services $65,000 2. Regular Outside Services 56,800 3. Contract Services 478,075 4. Election/Annexation 28,000 5. Library and Subscriptions 9,350 6. Film and Developing 1,700 7. Rents and Leases 47,350 8. Utilities 100,730 9. Postage 45,500 10. Printing and Duplicating 27,400 D. Services and Supplies(cont'd.) 11. Insurance $184,750 12. Advertising 15,600 13. Maps and Aerials 1,200 14. Private Vehicle Expense 19,400 15. District Vehicle Expense 177,400 16. Business Meeting Expense 9,425 17. Personnel Development 78,965 18. Maintenance/Repair of Equipment 20,200 19. Computer Expenses 16,775 20. Office Supplies/Small Equipment 12,025 21. Field Supplies/Small Equipment 70,450 22. Outside Maintenance Services 258,150 23. Property Taxes and Permits 4,600 24. Communications—Publications 150,375 25. Communications—Special Projects 8,250 26. Volunteer Program 15,400 27: Miscellaneous 250 28. Annexation 5,000 Services and Supplies Subtotal $1,908,120 E. Fixed Assets 1. Previous Land Commitment $1,477,000 2. New Land Purchases 18,523,000 3. Appraiser 20,000 4. Site Acquisition Expense 10,000 5. Legal fees 50,000 6. Title Insurance 20,000 7. Negotiation Consultants 5,000 8. Site Engineering 10,000 9. Option Fees 10,000 10. Structures and Improvements 697,150 11. Field Equipment 15,500 12. Office Equipment 41,900 13. Vehicles 188,500 Fixed Assets Subtotal $21,068,050 TOTAL OF ALL EXPENDITURES $33,218,906 'Regional Open S ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-00-41 Meeting 00-07 March 22, 2000 AGENDA ITEM 5 AGENDA ITEM Annual Claims List for Fiscal Year 2000-2001 CONTROLLER'S RECOMMENDATION Approve the annual claims list, including debt service payments for the 2000-2001 fiscal year. DISCUSSION In accordance with Section 1.53 of the District's Rules of Procedure, this list of annual claims for the 2000-2001 fiscal year is submitted for Board approval. All items are in accordance with the budget to be presented at your March 22 meeting for approval. Staff will submit a revised annual claims list during the 2000-2001 fiscal year to reflect necessary changes. The debt service claims list reflects payments required by currently outstanding debt. Attachment A lists the District's current debt service annual claims for 2000-2001, and Attachment B provides a detailed list of debt service obligations. ANNUAL CLAIMS ITEM DESCRIPTION AMOUNT Directors' Fees $ 30,000 Staff Salaries 3,321,050 Retirement Funds 312,925 Group Insurance Premiums 381,600 State-Mandated Insurance 118,350 Monthly Vehicle Expense (Craig, Del) 5,800 Utilities - PG&E 62,300 Legislative Consultant (Hei m, Noack &S ahnn) 13, 500 Dispatching Services (City of Mountain View) 21,000 Magana's Janitorial Service (330 Distel) 19,500 Bettencourt American Landscape (330 Distel) 4,500 Antenna Site Rental - Pinnacle (Repeater Site) 300 Fuel - Valley Oil Company 70,000 Prepared by: Michael L. Foster, Controller Bunny Congdon, Accounting Specialist Contact person: Same as above 330 Distel Circle . Los Altos, CA 94022-1404 Phone: 650-691-1200 FAX:650-691-0485 . E-mail:rnrosd@openspace.org openspace.org Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nanette Manko, Betsy Crowder,Kenneth C. Nitz «Genera/Manager:L.Cram Britton i ANNUAL CLAIMS DEBT SERVICE FISCAL YEAR 2000-2001 NOTEHOLDER-LAND PRINCIPAL INTEREST Aine 9,860.81 8,262.41 Leverich-Corn 4,428.35 223.45 Lazenby 5,160.44 3,558.02 Hosking/S & Y 0.00 32,500.00 Urrere 25,000.00 0.00 BONDS PAYABLE 1993 COP'S 460, 000.00 887,345.00 1995 Notes 100, 000.00 784, 192.50 1996 Note 445, 000.00 773,755.00 1996 JPFA Lease 220,000.00 437, 152.50 1999 Rev. Bonds 375, 000.00 660,086.26 1999 Rev. Bonds-2nd. Issue 0.00 847,286.26 TOTALS--NOTEHOLDERS & BONDS 1,644,449.60 4,434,361.40 TOTAL DEBT 6,078,811.00 DEBT SERVICE 00/01 03/31/00 OPEN SPACE PRESERVE Payable to Close of Escrow Original Note Rate t Term Remaining Principal Final Paym.Due Payable 00/01 Principal Interest Foothills Aine 01/18/89 192,000.00 7.0 20 years 118,056.99 12/18/08 18,123.22 9,860.81 8,262.41 Sierra Azul Leverich/Corn 05/13/81 50,000.00 7.0 20 years 5,196.65 05/22/15 4,651.80 4,428.35 223.45 Lazenby O8/31/88 100,000.00 6.0 20 years 59,300.25 08/31/O8 8,718.46 5,160.44 3,558.02 Urrere 01/02/98 100,000.00 3 years 25,000.00 01/l5/01 25,000.00 26,000.00 0.00 250,000.00 89,496.90 38,370.26 34,588.79 3,781.47 Skyline Hosking 03/01/88 500,000.00 6.5 10 years 500,000.00 03/01/2003 32,500.00 0.00 32,500.00 '.... 500,000.00 500,000.00 32,500.00 0.00 32,500.00 SUBTOTAL--NOTEHOLDERS 942,000.00 707,553.89 88 993.48 44,449.60 44 543.88 Various Notes 1993 Cop's 09/01/2020 17,315,000.00 6.99 25 years 16,105,000.00 09/01/2020 1,347,345,00 460,000.00 887,345.00 1995 Note 03/31/2015 11,500,000.00 7,07 20 years 11,300,000.00 03/31/2015 884,192.50 100,000.00 784,192.50 1996 Note 07/96 18,166,481.00 6.09 20 years 17,321,481.00 09101/2016 1,218,755.00 445,000.00 773,755.00 1996 JPFA Lease 07/96 11,743,720.00 6.09 30 years 11,238,720.00 09/01/2026 657,152.50 220,000.00 437,152.50 1999 Rev.Bonds 01/27/99 29,663,021.15 5.40 30 years 29,663,021.15 04/01/2031 1,035,086.26 375,000.00 660,086,26 1999 Rev.Bonds#8/30/99 28,166,961.05 6.35 30 years 28 366 961.05 08/01/2031 847 286.26 0.00 847 286.26 SUBTOTAL-NOTES 116,755,183.20 113,995,183.20 5,989,817.52 1,600,000.00 4,369,817.52 TOTALS--NOTEHOLDERS & NOTES 117,697,183.20 114,702,737.09 6 078 811.00 1,644,449.60 4,434,361.40 ! I i 4 i i Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I R-00-34 Meeting 00-07 March 22,2000 AGENDA ITEM 6 i AGENDA ITEM I Tentative Adoption of an Amendment to the Use and Management Plans for Rancho San Antonio,Monte Bello,and Los Trancos Open Space Preserves to Identify Bench Sites for Use by Peninsula Open Space Trust in its Memorial Giving Program USE AND MANAGEMENT COMMITTEE'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt under the California Environmental Quality Act as set out in this report. 2. Tentatively adopt an amendment to the Comprehensive Use and Management Plans for Rancho San Antonio,Monte Bello,and Los Trancos Open Space Preserves to permit installation of future benches for use by Peninsula Open Space Trust in its memorial giving program. BACKGROUND District staff has been communicating with Peninsula Open Space Trust(POST)to identify and designate locations at various District preserves where POST can install memorial benches for specific donors as part of their memorial giving program. The District's Site Naming and Gift Recognition Policy provides that requests for memorial benches and plaques shall generally be referred to POST for inclusion in their memorial giving program. The policy further states that new bench locations may be designated for inclusion in POST's memorial program. Since that policy was adopted(amended June 24, 1998),only one bench location has been designated for POST's use in this manner,at Rancho San Antonio Open Space Preserve in December 1999(see report R-99-154). DISCUSSION There have been an increasing number of requests to both the District and POST for commemorative benches. As a response to this,District staff has begun compilation of a catalog of potential bench sites that would be an efficient and convenient way to implement this process. So far,sites have been identified at Rancho San Antonio,Monte Bello,and Los Trancos Open Space Preserves(see attached map). Curt Riffle, a District volunteer,completed a substantial amount of this work. The identification of these sites was aided- by field staff and reviewed and fmalized by planning staff before being brought to the Use and Management Committee for review and approval. The Use and Management Committee has met and reviewed the proposed sites at these three preserves and are recommending several at each preserve for approval by the full Board. 330 Distel Circle . Los Altos CA 94022-1404 e Phone 650 691-1200 FAX:650-691 0485 . E-mail mrosd@openspace.org . Web site www.ol)enspace.org �2s Board of Directors Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Betsy Crowder, Kenneth C. Nitz - General Manager:L.Craig Britton I R-00-34 Page 2 When this process is fully completed to include all designated District preserves,a catalog will graphically show Board-approved bench locations at the selected open space preserves for use by POST when working with prospective donors of memorial benches. The catalog will also provide the information necessary in order to select the appropriate site and implement installation without need for further involvement from District staff. Photographs will precisely identify the designated bench location and only minor adjustments will be allowed during the installation process. The approved benches will be a standard type,constructed by Summit Springs Design through an arrangement with POST. They will be constructed of redwood and will be approximately five-feet long and one-and-a-half feet wide,with a back. The benches will not include plaques. The cost of the benches,including their maintenance and any other associated costs,will be borne entirely by POST. In addition,the catalog will include descriptions of the distance and relative difficulty of access to the individual bench sites for hikers,and for vehicle access during installation. Any other vehicular access will only be available by specific arrangement with District staff. Only minimal assistance will be required of District field staff for access purposes during the installation process. The expanded catalog will also maintain an inventory of all existing benches as well as District reserved bench sites. I The initial phase of this District-wide catalog includes Rancho San Antonio,Monte Bcllo,and Los Trancos Open Space Preserves. Subsequent phases,which would be reviewed and approved by the Use and Management Committee and the full Board in the future,may include Russian Ridge,Windy Hill,and other j preserves. Eventually,bench sites would be identified as appropriate in all open space preserves as part of the preserve use and management planning process and/or future specific studies of potential memorial bench sites. I CEOA DETERMINATION The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(California Environmental Quality Act)under Article 19, Sections 15303 and 15304 as follows: Section 15303 exempts construction of limited,small,new facilities. Section 15304 exempts certain minor alterations of land,water,or vegetation. Prepared by: Douglas Vu,Open Space Planner Contact Person: Randy Anderson,Planning Manager Palo Alto Only) 14 Proposed MONTE BELL�O O Location Bench 160o and N °° � LOS TRAN'COS Existing % 16 0 3 ! Ope Bench 1800 mSpace Preserves r / Location SA 2000 l O T °.8 c� •�/{ 4 City of, + �(LT01) Palo Alto 2200 ' 1800 r' (Managed by Hidden' ilia 2000 (wr02) LOSTRtA�NCOS--o� NtROSD) (Bicycles N t Allowetl) t40 OPEN SPACE PRESERVE.% +i Ad e �, 1800 2000 , ��., Will 2000 1800 �oaa o. uToo� J off° 2200 i 2000 .......... 3 MBoz) 2200 ■n C� B�� ., Od0 2200 vr Holy)" v d�� •. r� dam% Bella Vista Trail 7 d�_ 2200 Pond n (\ / tatd CC01)� / / ­eyN• it 00 P03) • d 9 °' e 2 T►ai! moo/ � �8 00 f y ® Trail �- -Black 1 o Mountain oad ��dian Creek Tram t z200 2600 �fe i(SROSh M806 .2000 9 ,r Ipine':� 2200.E 2400 p. __�:• �l `�'�f Pond ;; `r _ \ 2000 2200 p o 240o �•••• ��. . Q ; v MONTE BELLO k x (MB°'> OPEN SPACE • • , • • (SR03) 1800 ��jo•� ©� . PRESERVE 1 aoo � C_� o � � � \ 7100 _.. r r P°,) R 'V CND SA N,-,A �. Open Spa Preserve ; 3 Proposed N 3C s 400' Bench �— ---stw \ �y i Location t i �ax -boo Existing i—� • �' f � 7 Bench •�-` ��a Location '_'eoo L05ALTOS HILLS ` 6 ''� •�• �.�. \1000 280 Duveneck Windmill 1 Pasture Area O Boo y , J' Note: V �600 Bicycles are not allowed I �' •`.� �--1 west of Deer Hollow Farm. I ... 400 800 ` 1 , RoBuP�•r 1\•� C_ Water Tank 000 `� Palley Trail `• • (R510) / 3 �, 1400 � 1200 Wildcat Loop T -.\�. `��� Rogue Q MO�a^�� Meadow lid .� �•^s. 5 .. / High`Mea 600 pjT'+ Trail 1600 •� �, O�sgh Meadow Trail •/� Permit . � (R506) 1 .v r UpP t Wildcat Loop Trail ^.• , I_`onl.) ' `� �• 187 .. Imo__ cat Ca n .f•1 800 (wP02) (1PPer Cti'p.�° pw��� ff •�`� (/RS�aU S) m, Water Tank �--a 1200 O^ /<p ` ~st3)Vista Po nt O , ` Deer r , Hollo r ` 800 --____7 - ---tip l� -� �' � --,`'"` �/ - F`• e°° c� � 20 2400 0.0 .1 .2 .3 .4 .S .6 .7 .8 .9 1.0 — f 60Q, One Mile i/00 Monte Bello and Los Trancos Sites (osd-mblt.doc; 3/15/00) Site # 1 2 3 4 5 —Existing Bench 6—Existing Bench 7 —Existing Bench 8 —Existing Bench 9 —Reserved for MROSD 10—Reserved for MROSD Rancho San Antonio Sites (osd-rsa.doc; 3/15/00) Site# 1 — Three benches can be located here; one of the three benches is reserved for MROSD 2 3 4 5 6 7 —Existing Bench 8 9 10 Preserve: Monte Bello Map #: I Preserve: Monte Bello Map #: 2 Nearest Trails: Old Ranch @ Bella Vista Nearest Trails: Monte Bello Road Distance from Parking (mi.): 1.1 Distance from Parking (mi.): 2.2 Vehicle Access: EASY---I------------------------------------HARD Vehicle Access: EASY--I------------------------------------HARD Hiking Access: EASY----I-----------------------------------HARD Hiking Access: EASY--------I-------------------------------HARD Visitor Traffic: LIGHT------------I--------------------------HEAVY Visitor Traffic: LIGHT---I-----------------------------------HEAVY Description: Description: Southwesterly view of Stevens Creek headwaters area: Good views of Santa Clara Valley; easterly view of San Jose; open, grassy; no shade; nice sunsets ocean view; views of Diablo, Hamilton and Loma Prieta peaks Possible Benches at Site: I Possible Benches at Site: I Preserve: Monte Bello Map #: 3 Preserve: Los Trancos Map #: 4 Nearest Trails: Canyon Nearest Trails: Page Mill @ Lost Trail Distance from Parking (mi.)- 0.4 Distance from Parking (mi.): 1.5 Vehicle Access: EASY----I-----------------------------------HARD Vehicle Access: EASY---------------------------------I------HARD Hiking Access: EASY----I-----------------------------------HARD Hiking Access: EASY---I------------------------------------HARD Visitor Traffic: LIGHT-----------------I---------------------HEAVY Visitor Traffic: LIGHT-----I---------------------------------HEAVY Description: Description: Next to wetland; under trees; peaceful; popular cyclist trail Overlooks Windy Hill and La Honda Creek; open grassland; No shade Possible Benches at Site: I Possible Benches at Site: 1 Preserve: Monte Bello Map #: 5 Preserve: Monte Bello Map #: 6 Nearest Trails: Canyon Nearest Trails: Canyon connector to parking lot Distance from Parking (mi.): 0.5 Distance from Parking(mi.): 0.1 Vehicle Access: EASY-----I----------------------------------HARD Vehicle Access: EASY--I-------------------------------------H,4RD Hiking Access- EASY------I---------------------------------HARD Hiking Access: EASY---I------------------------------------HARD Visitor Traffic: LIGHT-----I---------------------------------HEAVY Visitor Traffic: LIGHT--------------------------------------HEAVY Description: Description: Manley Bench Brenner Bench Possible Benches at Site: Existing Possible Benches at Site: Existing Preserve: Los Trancos Map #: 7 Preserve: Los Trancos Map#: 8 Nearest Trails: Parking lot Nearest Trails: Distance from Parking (mi.): 0.1 Distance from Parking(mi.): 0.2 Vehicle Access: EASY---------------------------------------HARD Vehicle Access: EASY--I-----------------------—------------HARD Hiking Access: EASY---------------------------------------HARD Hiking Access: EASY--I-------------------------------------HARD Visitor Traffic: LIGHT-----------------I---------------------HEAVY Visitor Traffic: LIGHT-----------I---------------------------HEAVY Description: Description: Norton Bench Hewlett Bench Possible Benches at Site: Existing Possible Benches at Site: Existing Preserve: Monte Bello Map #: 9 Preserve: Monte Bello Map #: 10 Nearest Trails: Old Ranch Nearest Trails: Monte Bello Road and Black Mtn. Distance from Parking (mi.): 1.4 Distance from Parking(mi.): 2.1 Vehicle Access: EASY------I---------------------------------HARD Vehicle Access: EASY---I------------------------------------HARD Hiking Access- EASY----------I----------------------------HARD Hiking Access: EASY---------------------------------------HARD Visitor Traffic: LIGHT------I--------------------------------HEAVY Visitor Traffic: LIGHT--------------------------------------HEAVY Description: Description: Grassy hill with views of Mt. Tam and the ocean; open; no Black Mountain summit; ocean views and all regional peaks; shade; 25 yards off of trail limestone outcropping; no shade; off road about 20 yards. Possible Benches at Site: I (reserved for MROSD) Possible Benches at Site: I (reserved for MROSD) Preserve: Rancho San Antonio Map #: I Preserve: Rancho San Antonio Map #: 2 Nearest Trails: Wildcast Loop @ High Meadow Jct. Nearest Trails: Rogue Valley Trail Distance from Parking(mi.): 1.3 (permit) Distance from Parking(mi.): 1.3 (permit) Vehicle Access: EASY------------------------------------HARD Vehicle Access: EASY--I------------------------------------HARD Hiking Access: EASY------------------------------------HARD Hiking Access: EASY--I------------------------------------HARD Visitor Traffic: LIGHT---------------------------------I-FIEAVY Visitor Traffic: LIGHT------------------------I-------------HEAVY Description: Description: Panoramic vista of Santa Clara Valley- very popular destination; views of Mt. Hamilton, Mission Peak, Mt. Umuhnum Meadow under seveal large Valley Oaks; off of trail 100 feet; nice picnic area; shady Possible Benches at Site: 3 Possible Benches at Site: I Preserve: Rancho San Antonio Map #: 3 Preserve: Rancho San Antonio Map #: 4 Nearest Trails: Rogue Valley @ Wildcat Loop Jct. Nearest Trails: Farm By-pass junction with Coyote Tr. Distance from Parking(mi.): 1.5 (permit) Distance from Parking (mi.): 0.4 (permit) Vehicle Access: EASY---I-----------------------------------HARD Vehicle Access: EASY---------------------------I------------HARD Hiking Access: EASY---I-----------------------------------HARD Hiking Access: EASY----I-----------------------------------HARD Visitor Traffic: LIGHT----------------------I---------------HEAVY Visitor Traffic: LIGHT-----------------------I---------------HEAVY Description: Beginning of several loop trails; off trail about 50 feet next Description: To a memorial tree; shady; good picnic spot; very open Overlooks main farm compound area; shaded; on a trail switchback Possible Benches at Site: 2 Passible Benches at Site: 1 Preserve: Rancho San Antonio Map #: 5 Preserve: Rancho San Antonio Map #: 6 Nearest Trails: Upper High Meadow @ Upper Wildcat Canyon Nearest Trails: Chamise @ Duveneck Windmill location Distance from Parking(mi.): 2.0(permit) Distance from Parking (mi.): 1.3 Vehicle Access: EASY--------------------------- Vehicle Access: EASY------------------------I---------------HARD -----------HARD Hiking Access: EASY----------------------------I----------HARD Hiking Access: EASY---------------------------------------HARD Visitor Traffic: LIGHT--------------- ---HEAVY Visitor Traffic: LIGHT---------I-----------------------------HEAVY Description: Description: Popular running route; at junction of two popular trails; Located under huge, old oak overlooking meadow where the overlooks Wildcat Canyon and over to PG&E trail; Duveneck windmill was located; shaded; peaceful; wildlife exposed, not shade Possible Benches at Site: I Possible Benches at Site: Preserve: Rancho San Antonio Map #: 7 Preserve: Rancho San Antonio Map #: 8 Nearest Trails: High Meadow Trail Nearest Trails: High Meadow Distance from Parking(mi.): 0.6 (permit) Distance from Parking(mi.): 0.9(permit) Vehicle Access: EASY----------------------------I-----------HARD Vehicle Access: EASY------------------------I---------------HARD Hiking Access: EASY------------------I---------------------I-LARD Hiking Access: EASY--—----------------I-------------------HARD Visitor Traffic: LIGHT------------------------I--------------HEAVY Visitor Traffic' LIGHT-----------------------------I---------HEAVY Description: Description: Popular hiking trail at one of many switchbacks; looks uphill; Great view of Santa Clara Valley looking east; open meadow; lots of good resting spot fight on the trail; shaded deer in the early morning and evening; adjacent to trail; not shaded Possible Benches at Site: Existing Possible Benches at Site: I Preserve: Rancho San Antonio Map #: 9 Preserve: Rancho San Antonio Map #: 10 Nearest Trails: Coyote Nearest Trails: Upper High Meadow Distance from Parking(mi.): 0.8 (permit) Distance from Parking(mi.): 2.7 (permit) Vehicle Access: EASY---------------------------I------------HARD Vehicle Access: EASY---I------------------------------------HARD Hiking Access- EASY----I-----------------------------------HARD Hiking Access: EASY------------------- I--------HARD Visitor Traffic: LIGHT-------------------I-------------------HEAVY Visitor Traffic: LIGHT-------I-------------------------------HEAVY Description: Description: Open views; no shade; good evening spot; popular trail Overlooks Black Mountain Trail looking north; good views of the Bay; large, open, flat area; good for picnics; off main trail 50 feet; secluded; popular running trail Possible Benches at Site: 1 Possible Benches at Site: 1 Regional Open " ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-00-35 Meeting 00-07 March 22, 2000 AGENDA ITEM 7 AGENDA ITEM Authorization to Purchase Four Vehicles at a Total Cost of$79,479 GENERAL MANAGER'S RECOMMENDATION Conditional on the final approval of the 2000-2001 District budget, direct the General Manager to execute a purchase contract with the State Department of General Services for four patrol trucks at a total cost of$79,479. DISCUSSION At your March 8, 2000 meeting, staff made the initial presentation of the budget for the fiscal year 2000-2001. The budget included $80,000 for the purchase of four new patrol trucks (see report R-00-32). Purchase orders for vehicles acquired through the State of California, Department of General Services (DGS)must be placed prior to the manufacturer's cut-off date. The cut-off date this year for these vehicles is March 24, 2000. The District's ability to purchase vehicles through DGS provides a significant cost savings and greatly reduces the amount of staff time that would otherwise be required if the District conducted a separate bid process. Two of the new trucks will replace patrol vehicles that have over 80,000 miles, respectively. The two additional trucks will increase the patrol fleet by two vehicles to accommodate the two new supervising ranger positions, also approved as a part of the 2000-2001 fiscal year budget. Prepared by: David Topley, Support Services Supervisor Contact person: p . Same as above 330 Distel Circle R Los Altos, CA 94022-1404 0 Phone:415-691-1200 FAX:415-691-0485* E-mail:mrosd@openspace.org web site:www.openspace.org Board of(directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Nanko,Betsy Crowder,Kenneth C. Nitz° General Manager:L.Craig Britton ( Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT l R-00-42 Meeting 00-07 March 22, 2000 AGENDA ITEM 8 _ AGENDA ITEM Approval of Retainer Agreement With Environmental Science Associates and Authorization of Payment For Services in a Total Amount Not to Exceed $25,000 ' RECOMMENDATIONS GENERAL MANAGER'S R CO S 1. Approve the attached letter of agreement for environmental planning services with the environmental planning firm of Environmental Science Associates. P g 2. Authorize the General Manager to sign the agreement on behalf of the District and authorize initial payment for services in a total amount not to exceed $25,000. DISCUSSION In anticipation of your consideration and possible action to acquire the 258-acre Krone & Bishop property, the services of Environmental Science Associates (ESA) has been enlisted to prepare the required environmental documents, including an Initial Study and Proposed Negative Declaration. The scope and cost of the environmental planning services is anticipated to be approximately $25,000 in total costs on a time and materials basis. The service includes an Initial Study and Proposed Negative Declaration, assistance with preparing responses to comments on the Initial Study, and a Mitigation Monitoring Program. Since these services will exceed the General Manager's level of authorization, they require Board approval in order to be paid. Additional costs are not anticipated in the future as the need for these services will not continue once the Board has taken action on the Proposed Negative Declaration. Prepared by: Del Woods, Senior Acquisition Planner Contact: Same as above 330 Distel Circle . Los Altos, CA 94022-1404 . Phone: 650-691-1200 FAX:650-691-0485 « E-mail: mrosd@openspace.org Web site:www.openspdce.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Betsy Crowder,Kenneth C. Nitz - General Manager:L.Craig Britton *nvironwartmi scieme ESA�Assockffes March 16,2000 Del Woods Senior Acquisition Manner Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022-1404 Re: Addition to El Sereno Open Space Preserve Initial Study(P200115) Dear Mr. Woods: ESA is pleased to submit this letter of agreement regarding preparation of an Initial Study for the Midpeninsula Regional Open Space District's acquisition of an additional 259-acres for the El Sereno Open Space Preserve. - In summary,the District proposes to acquire three parcels that total 258.91 acres of land adjacent to the District's El Sereno Open Space Preserve,near the town of Monte Sereno,in unincorporated Santa Clara County. This acquisition(Addition to El Sereno)would then become a part of the El Sereno Preserve. Although the Addition to El Sereno would initially be closed to the public,residents from adjacent properties would be able to continue a long history of using existing roadways and trails on the property. Approximately 22 parcels adjacent to the northeast border of the Addition to El Sereno have service to water currently provided by an existing private water system located on the Addition to El Sereno. The system consists of two 50,000 gallon water tanks,piping in unknown locations,and a water pump. The system is currently in need of repair and upgrading to meet current codes and standards. The District will form an assessment district or other funding mechanism with the owners of the adjacent parcels to continue to provide water to these twenty-two parcels,and to two additional parcels that are undeveloped but have water easements to the property. As a result,the District would abandon the existing water system and San lose Water Company would be paid to install and operate a new system that would meet Santa Clara County Fire Codes. The new system would include an estimated 200,000 gallon water tank,and new piping along Hidden,Little Brook and Overlook Drives. The District hereby agrees to reimburse ESA for costs incurred for time and materials not to exceed $25,000 to prepare an Initial Study on a compressed schedule to be circulated by March 27,2000. This cost includes a Mitigation Monitoring Program,and assistance with preparing responses to comments on the Initial Study. This Initial Study will,to the extent possible,make use of the Bear Creek Initial Study and Negative Declaration. The following are the primary ESA staff that would work on this project: Staff Hourly Billing Rate Marty Abell $140 Deborah Kinman $80 Laurie H.Glass S80 Brian Pittman(Biologist) $75 Yolanda Molette(Botanist) S65 225 Bush Strcer,Sum 1700 San Franasw,C31ifor" 94JV4 W 5)S96-1900 f"x $96-0352 S cic�ce�; s4cnct enrol `Associates In addition,ESA's graphics,word processing,and other technical staff may assist with this work,as needed. ESA will submit detailed invoices that include the name of the staff person and billing rate for all work perfcmned on this project. If this letter agreement is acceptable to you,please sign and date a copy in the space provided,and return it to us at your earliest convenience. Thank you for your attention to this matter. We look forward to working with you and the District again. Sincerely, ACCEPTED: U y Abell,AICP By: Vice President Midpeninsula Regional Open Space District Title: Date: —1 Regional Open f. ice 1 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-00-36 Meeting 00-07 March 22, 2000 AGENDA ITEM 9 II AGENDA ITEM Reimbursement of Registration Fees to Director Crowder for Attendance at the PCL Foundation 2000 Environmental Legislative Symposium GENERAL MANAGER'S RECOMMENDATION Authorize the reimbursement of registration fees in the amount of$55.00 to Director Crowder for her attendance at the PCL Foundation Symposium on March 4, 2000. DISCUSSION � I The Planning and Conservation League (PCL) Foundation held its year 2000 Environmental Legislative Symposium "Silicon Valley, Growing into the New Millennium"on March 4, 2000 at San Jose State University, San Jose, California. The annual PCL Foundation Symposium attracted local community leaders from around the state, leaders of environmental organizations, state and local officials and staff, environmental attorneys and citizen activists and reviewed pivotal current legislation and planned for future environmental policy in California. The registration fee for the symposium was $55.00, paid by Director Crowder. Funding for a Board member to attend this general type of conference was included in the fiscal year 1999-2000 budget. Prepared by: Pi L. Craig Britton. Contact person: Same as above. i 330 Distel Circle • Los Altos, CA 94022-1404 Phone:650-691-1200 + FAX: 650-691-0485 . E-mail:mrosd@openspace.org • Web site:www.openspace.org li Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Betsy Crowder,Kenneth C. Nitz •General Manager:L.Craig Britton Claims No. 00-06 Meeting 00-06 Date: March 22, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1515 683.26 Acme&Sons Sanitation Sanitation Services 1516 131.72 Alamo Lighting Light Bulbs-Distel Circle Office 1517 36.34 AirTouch Paging Pager Service 1518 28.02 AT&T Telephone Service 1519 45.69 Barron Park Supply Co. Field Supplies 1520 3,850.00 Timothy C. Best, CEG Purisima Road Construction Services 1521 2,368.73 Big Creek Lumber-Fence Projects 1522 1,867,50 Biotic Resources Group Resource Management Services--Sierra Azul 1523 790.00 Bowerman Electric Electrical-Tenant Improvements-DC Building 1524 8,673.86 BT Commercial Real Estate Leasing Commission--DC Building Tenant 1525 6835 Cabela's Uniforms 1526 5,200.00 California Conservation Corps Pulgas Habitat Restoration-Crew Services 1527 94.54 California Water Service Company Water Service 1528 82.00 Cascade Fire Equipment Company Replacement Fire Hose 1529 193.95 Cole Supply Co., Inc. Janitorial Supplies 1530 348.16 Costco Wholesale Office Supplies 1531 3,846.13 D &M Consulting Engineers Geotechnical Engineering Services 1532 2,612.77 Environmental Systems Research Institute, Inc. GIS Software 1533 29.95 Emergency Vehicle Systems Vehicle Part 1534 134.23 Tom Fischer Vehicle Mileage 1535 63.52 Forestry Suppliers, Inc. Field Supplies 1536 27.19 Foster Bros. Security Systems, Inc. Key Duplication 1537 21.60 G&K Services Shop Towel Service 1538 1,537.50 Greenlnfo Network Map& Patrol Map Design& Production 1539 360.00 Green Waste Recovery, Inc. Dumpster Service 1540 8,877.00 Harbor Printing Spring Newsletter Printing 1541 14.94 Home Depot Field Supplies 1542 121.36 Michael Johnson Tenant Space Improvements-Distel Building 1543 76.45 Langley Hill Quarry Baserock 1544 337.50 Lindstrom Co. Pulgas Habitat Restoration Equipment 1545 246.08 Los Altos Garbage Company Sanitation Services 1546 72.00 Magana's Building Maintenance Light Maintenance-Distel Circle Building 1547 225.54 MetroMobileCommunications Radio Repair and Maintenance 1548 550.64 Moffett Supply Company Restroom Supplies 1549 508.50 Moore Medical Supply Medical Supplies 1550 331.81 National Glass Vehicle Windshield 1551 497.19 Navarone Mailing Services Newsletter Mailing 1552 81.19 *1 Chris Newcomb Custom Frame-Supervisor R. Gordon 1553 1,916.12 Orchard Supply Hardware Field Supplies 1554 277.36 Pacific Bell Telephone Service 1555 2,59736 Panko Architects Distel Building Office Remodel--Architect 1556 123.24 Peninsula Blueprint Printing Services 1557 278.69 PIP Printing Printing Services 1558 15.97 Rancho Hardware Field Supplies 1559 124.29 Laura Raymaker Vehicle Mileage 1560 210.00 Rebholtz Mechanical, Inc. Enterprise Rental Repair 1561 1,884.82 Redwood General Tire Co., Inc. Tires Page 1 Claims No. 00-06 Meeting 00-06 Date: March 22, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1562 270.85 Recreational Equipment, Inc. Uniform Boots 1563 54.36 *2 Round Table Pizza Local Business Meeting Expense 1564 11.46 Royal Brass Inc. Bobcat Part 1565 4,411.98 Roy's Repair Service Vehicle Repairs and Maintenance 1566 113.50 Safety-Kleen Solvent Tank Service 1567 62.00 Sequoia Analytical Water Testing 1568 343.14 Signs of the Times Signs 1569 1,012.23 Steven W. Singer-Environmental&Ecological Services Sierra Azul Inventory &Assessment Services 1570 37.79 Skywood Trading Post Fuel 1571 1,200.00 Slaght Living Trust Employee Residence--Rental Agreement 1572 492.55 Summit Uniforms Uniforms 1573 1,641.25 Swanson Hydrology &Geomorphology Sierra Azul Hydrologic Assessment Services 1574 65.00 Terminix Pest Control--Enterprise Rental Unit 1575 6.71 *3 UPS Parcel Post Service 1576 1,515.60 United Rentals Equipment Rental--RSA Restroom 1577 265.00 US Bank Note Paying Agent Fee--Final 92' Notes 1578 3,201.43 VISA 750.00-Furniture Deposit-S. Schectman 294.00-Airfare-G. Baillie &J. Escobar 295.00-IRWA Conference-T. Fischer 769.75-Trail Day Event Supplies 50.70-Rental Advertisement 54.56-Local Business Meeting Expense 187.99-Computer Expense 799.43-Field Supplies 1579 581.45 WAC Corporation Aerial Photography Service 1580 512.50 Whitmore, Johnson&Bolanos Legal Services 1581 97.46 Wildfire Pacific, Inc. Field Supplies 1582 80.33 Wolf Camera Photo Processing 1583R 55.41 Gordon Baillie Reimbursement-Car Rental/CARPOSA 1584R 67.75 L. Craig Britton Reimbursement-CPRS Mtg./Business Mtg. 1585R 294.53 Jodi Isaacs Reimbursement--Vehicle & Supplies 1586R 1,000.00 North American Title Company Acquisition Deposit 1587R 80.83 Carrie Sparks-Hart Reimbursement--Resource Documents 1588R 74.43 United Rentals Equipment Rental 1589R 10.76 UPS Parcel Post Service 1590R 436.70 Petty Cash Vehicle Expense, Nature Center Supplies, Local Business Meeting Expense, Film& Developing, Membership and Dues *1 Urgent Check Issued March 16, 2000 *2 Urgent Check Issued March 15, 2000 *3 Urgent Check Issued March 16, 2000 TOTAL 70,460.06 Page 2 Claims No. 00-06 Meeting 00-06 Date: March 22, 2000 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1515 683.26 Acme&Sons Sanitation Sanitation Services 1516 131.72 Alamo Lighting Light Bulbs-Distel Circle Office 1517 36.34 AirTouch Paging Pager Service 1518 28.02 AT&T Telephone Service 1519 45.69 Barron Park Supply Co. Field Supplies 1520 3,850.00 Timothy C. Best, CEG Purisima Road Construction Services 1521 2,368.73 Big Creek Lumber-Fence Projects 1522 1,867.50 Biotic Resources Group Resource Management Services--Sierra Azul 1523 790.00 Bowerman Electric Electrical-Tenant Improvements-DC Building 1524 8,673.86 BT Commercial Real Estate Leasing Commission--DC Building Tenant 1525 68.35 Cabela's Uniforms 1526 5,200.00 California Conservation Corps Pulgas Habitat Restoration-Crew Services 1527 94.54 California Water Service Company Water Service 1528 82.00 Cascade Fire Equipment Company Replacement Fire Hose 1529 193.95 Cole Supply Co., Inc. Janitorial Supplies 1530 348.16 Costco Wholesale Office Supplies 1531 3,846.13 D &M Consulting Engineers Geotechnical Engineering Services 1532 2,612.77 Environmental Systems Research Institute, Inc. GIS Software 1533 29.95 Emergency Vehicle Systems Vehicle Part 1534 134.23 Tom Fischer Vehicle Mileage 1535 63.52 Forestry Suppliers, Inc. Field Supplies 1536 27.19 Foster Bros. Security Systems, Inc. Key Duplication 1537 21.60 G&K Services Shop Towel Service 1538 1,537.50 GreenInfo Network Map &Patrol Map Design&Production 1539 360.00 Green Waste Recovery, Inc. Dumpster Service 1540 8,877.00 Harbor Printing Spring Newsletter Printing 1541 14.94 Home Depot Field Supplies 1542 121.36 Michael Johnson Tenant Space Improvements-Distel Building 1543 76.45 Langley Hill Quarry Baserock 1544 337.50 Lindstrom Co. Pulgas Habitat Restoration Equipment 1545 246.13 Los Altos Garbage Company Sanitation Services 1546 72.00 Magana's Building Maintenance Light Maintenance-Distel Circle Building 1547 225.54 MetroMobileCommunications Radio Repair and Maintenance 1548 550.64 Moffett Supply Company Restroorn Supplies 1549 508.50 Moore Medical Supply Medical Supplies 1550 331.81 National Glass Vehicle Windshield 1551 497.19 Navarone Mailing Services Newsletter Mailing 1552 81.19 *1 Chris Newcomb Custom Frame-Supervisor R. Gordon 1553 1,916.12 Orchard Supply Hardware Field Supplies 1554 276.67 Pacific Bell Telephone Service 1555 2,597.36 Panko,Architects Distel Building Office Remodel--Architect 1556 123.24 Peninsula Blueprint Printing Services 1557 278.69 PIP Printing Printing Services 1558 15.97 Rancho Hardware Field Supplies 1559 124.29 Laura Raymaker Vehicle Mileage 1560 210.00 Rebholtz Mechanical, Inc. Enterprise Rental Repair 1561 1,,884.82 Redwood General Tire Co., Inc. Tires Page 1 Claims No. 00-06 Meeting 00-06 Date: March 22, 2000 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1562 270.85 Recreational Equipment, Inc. Uniform Boots 1563 54.36 *2 Round Table Pizza Local Business Meeting Expense 1564 11.46 Royal Brass Inc. Bobcat Part 1565 4,411.98 Roy's Repair Service Vehicle Repairs and Maintenance 1566 113.50 Safety-Kleen Solvent Tank Service 1567 62.00 Sequoia Analytical Water Testing 1568 343.14 Signs of the Times Signs 1569 1,012.23 Steven W. Singer-Environmental &Ecological Services Sierra Azul Inventory&Assessment Services 1570 37.79 Skywood Trading Post Fuel 1571 1,200.00 Slaght Living Trust Employee Residence--Rental Agreement 1572 492.55 Summit Uniforms Uniforms 1573 1,641.25 Swanson Hydrology & Geomorphology Sierra Azul Hydrologic Assessment Services 1574 65.00 Terminix Pest Control--Enterprise Rental Unit 1575 6.71 *3 UPS Parcel Post Service 1576 1,515.60 United Rentals Equipment Rental--RSA Restroom 1577 265.00 US Bank Note Paying Agent Fee--Final 92' Notes 1578 3,201.43 VISA 750.00-Furniture Deposit-S. Schectman 294.00-Airfare-G. Baillie &J. Escobar 295.00-IRWA Conference-T. Fischer 769.75-Trail Day Event Supplies 50.70-Rental Advertisement 54.56-Local Business Meeting Expense 187.99-Computer Expense 799.43-Field Supplies 1579 581.45 WAC Corporation Aerial Photography Service 1580 512.50 Whitmore, Johnson& Bolanos Legal Services 1581 97.46 Wildfire Pacific, Inc. Field Supplies 1582 80.33 Wolf Camera Photo Processing *1 Urgent Check Issued March 16, 2000 *2 Urgent Check Issued March 15, 2000 *3 Urgent Check Issued March 16, 2000 TOTAL 68,439.01 Page 2 • t Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To Board of Directors From: C. Britton,General Manage Date: March 22,2000 Re: FYIs 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site: www.openspace.org Regional Open ace ......................................... MIDPENINSULA REGIONAL OPEN SPACE DISTRICT For Immediate Release Contact: Randy Anderson March 15, 2000 Planning Manager (650)691-1200 Open Space District Committee Recommends Modest Reduction in Trails for Mountain Bikes Los Altos, CA—At its meeting of March 9, 2000 the Midpeninsula Regional Open Space District's Trail Policy Committee voted unanimously to recommend restricting 13.6 miles of trails to hiking and equestrian use only. The Committee agreed on the importance of ensuring that there is a reasonable balance among the recreational needs of hikers, equestrians, and mountain bicyclists. To minimize impact on bicyclists, the trail closures are proposed for preserves which have very limited existing bicycle access: Foothills, La Honda Creek, Los Trancos, Picchetti Ranch, Pulgas Ridge, Teague Hill, and Thornewood Open Space Preserves. The Committee also recommended consideration of an option that the prohibition on mountain bikes be in place on weekends only, when trail usage is generally highest. No changes are proposed for hiking or equestrian access. The Committee's recommendation will be presented to the District's Board of Directors in late April or early May for its consideration. If approved at that time, the proposal would return to the Board the following month for a final reading. In that case, the trail use changes would be implemented by early summer. The Committee's recommendation includes an option of implementing the restriction for a two-year trial period, after which the conditions will be reviewed and evaluated as a permanent measure. The March 9 meeting was attended by an estimated 200 people, and lasted until midnight, with approximately 80 people speaking before the Committee. "We received a great deal of valuable input from mountain bikers, hikers, and equestrians," said District Board member Deane Little, Chair of the Trail Policy Committee. "This is an issue which has been building for some time, and our hope is that this compromise will best meet the needs of all the District's constituencies." Most of the District's 219 miles of designated trails are unpaved "wildland" trails in steep, rugged terrain. Approximately 75-percent of these trails are "multi-use"and open to mountain bicycles, which is the highest ratio among parks and open space agencies in the Bay Area. In recent years mountain biking use has dramatically increased. With this increase there has been a growing concern from the public over the concurrent reduction in opportunities for hikers and equestrians to have a more tranquil nature experience on District lands, free from what they perceive as the intrusion of mountain bikes. Additionally, the District is concerned about the higher cost of managing mountain bike use compared to that of hiking and equestrian use. In order to achieve a reasonable balance, the Committee also voted to recommend that the Board set a long-term goal to increase the ratio of hiking/equestrian-only trails to multi-use trails (including bicycles). (more) 330 Distel Circle * Los Altos, CA 94022-1404 * Phone: 650-691-1200 FAX:650-691-0485 * E-mail: m rosd @open space,org o Web site:www.openspace.org Board of Directors:Pete Siemens,Mary ry C. Davey,led Cvr, Deane Little, Nonette Ha n ko, Betsv C ro%%der, Kenneth C. N i tz o General Nf,)na_,,t,r:L.Cra ig Britton The proposed long-term trail-type ratio is 35-to 40-percent hiking or hiking/equestrian-only trails, to 60- to 65-percent multiple-use trails (hiking/equestrian/bicycle). The initial trail-use changes proposed by the Committee would bring the current ratio to 30-percent hiking and equestrian/70-percent multiple-use. The long- range target ratio would be achieved in the future as new lands and trails are added to the system, through individual trail use designations, or by designating entire new preserves for hiking and equestrian use only. The Midpeninsula Regional Open Space District,extending from the City of San Carlos to the Town of Los Gatos, is a public agency that has preserved over 45,000 acres of diverse open space and manages 24 open space preserves. Funding is provided by a small share of the annual total property tax revenues collected within District boundaries. The District permanently protects wildlife habitat, watershed, and a variety of ecosystems, restores damaged natural resources, and provides trail improvements for passive recreational use by the public. The District's goals are to acquire a continuous greenbelt of protected open space lands for public use and enjoyment, and to preserve open space for future generations to enjoy. There are approximately 20,000 - 30,000 acres of land still at risk of being lost to development within the District's planning area. The District is divided into seven geographic wards, each represented for a four-year term by an elected Board member. The Board holds public meetings on the second and fourth Wednesdays of each month at 7:30 p.m., at the District offices. i I Regional Open Ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT interoffice memo Date: March 22, 2000 To: Board of Director From: Craig Britton, General Manager RE: Six Percent Operating Budget Growth Guideline At President Nitz's request, I have prepared a graph depicting the operating budget inclusive of a cost of living adjustment (COLA) based on the average COLA over the past five years. Since the adoption of the operating budget growth guideline in 1994, the average increase in COLA has been 2.5%. In an effort to more clearly see the relationship of the 2000-2001 proposed operating budget to the six percent growth guideline, an amount for COLA has been included in the attached graph with the understanding that this number is provided for modeling purposes only. The results show the overall increase in the proposed operating budget to be 6.4% over the 1999-2000 adopted budget. Average in actual growth from inception of the guideline to fiscal year 1999-2000 is 5.7%. Based on the average amount of underexpenditures over the past six years, actual expenses for fiscal year 2000-2001 are anticipated to be approximately $133,000 under the budget growth guideline. 3/22/00 1 OPERATING BUDGET ANALYSIS With 2.5% (5-Year Average) Salary/Benefit Increases 7,000,000 = ------- --- --- - - --- ----- - - --- - -- ----- .--- -- - - --- -- --- - ----- --- ----- -- ----ww_-- m------ - - --_ _____ ._.___ _ Difference between 2000-01 budget and 6% Growth Guideline=$99,529 1 •• 6,500,000 Adjusted 6% Growth Line for 1998 RM ; 6,000,000 •' y I 5,500,000 a 5,000,000 3 Average Budget Growth 94/95 to 00/01 5.8% x ' Average Actual Growth 94/95 to 99/00 5.7% 4,500,000 Projected Budget Growth 00/01 to 00/02 6.0% Budget Growth 99/00 to 00/01 6.4% ; 4,000,000 -__-_____m______.__-______-___..-------____________ __ ________ __ _ _______ ___ _____ ___________ _______-______----___-. 1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 - - - - - -6% Growth Budget Growth Actual Growth 3/21/00, 7:53 AM