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HomeMy Public PortalAbout1960-1961 AuditCITY OF MOAB MOAB, UTAN REPORT ON EXAMINATION December 31, 1961 12 Months Ended December 31, 1961 INDEX Page Accountant's Report 1 Combined Balance Sheets, December 31, 1961 Assets 7 Eiabilties, Reserves S Surplus $ General Fund, 12 Months Ended December 31, 1961 Revenues & Expenditures 9 Special Assessment Funds, 12 Months Ended December 31, 1961 Cash Receipts & Disbursements 13 Bond Redemption & Interest Funds, 12 Months Ended December 31, 1961 Revenues & Expenditures Public Utility Fund, 12 Months Ended December 31, 1961 Income & Expense 14 15 E. J. CLAUS I1r P ELOG ALPINE 3-51B1 MOAB, UTAH Me",,, �' r.i r. •.. E P I I s May 20, 1962 Honorable Mayor and City Council City of Moab Moab, Utah Gentlemen: have reviewed the Balance Sheets of the Municipal Funds of the City of Moab as of December 31, 1961, and the statements of Revenues and Expenditures, Receipts and Disbursements or Income and Expense for the 12 months ended December 31, 1961. The examination was made in accord- ance with generally accepted standards and included such tests of the accounting records and other data as was considered necessary. ORGANIZATION & OFFICIALS The City of Moab, Grand County, Utah, is a city of the third class with the Mayor - Council type of Government. As of December 31, 1961, the City Officials were as follows: Mayor: City Council: Administrative Assistant to the Mayor: City Attorney: City Judge: City Recorder: City Treasurer K. E. McDounald Richard S. Parsons, Dr. Paul R. Mayberry, L. M. Erbes, S. E. Scharf and Edd 1= Provonsha Darrell Reardon Robert H. Ruggeri Donald Crist Darrell Reardon H. W. Balsley SCOPE OF WORK PERFORMED CASH Cash in banks, aggregating $56,664 at December 31, 1961, was verified by reconciling_ the balances confirmed directly to us by the depositories. NOTES AND The Public Utility Fund accounts receivable for ACCOUNTS water and sewer charges were tested by negative RECEIVABLE confirmation as of May 31, and December 31, 1961. Tests were also made of the details shown on the City Records. All other receivables were examined in detail and reviewed with responsible City Officials. INVESTMENTS Positive confirmation was requested of the depositories of the Investments of the Public Utility Fund for Sinking Fund purposes. Zions National Bank confirmed on the original request. The First Security Bank of Utah did not confirm the investments on either the first or second request. Since the Sinking Funds were in the process of being closed in 1962, other methods were used to satisfy ourselves that the investments existed. OTHER All other assets were reviewed with responsible ASSETS City Officials and/or checked during the period subsequent to December 31, 1961. LIABILITIES The liabilities were not confirmed by correspondence with the individual creditors, but by test comparison with vendors' statements subsequent to December 31, 1961. Other liabil- ities were reviewed and tested or reconciled from their inception to the date of this report. SUMMARY The examination was directed primarily to a verification of the Balance Sheets of the various funds as of December 31, 1961, to a general review of the results of operations for the year then ended and the application of the Utah Uniform Accounting System. Although the examination did not extend to a detailed check of all cash and other bookkeeping entries through the year, numerous documents and entries were scrutinized by us in connection therewith. To the extent that such documents and entries were examined, and based on information and explanations obtained from City Officials and employees, the accounts were found to be in order. It should be understood that since the examination, white extensive as to detail, did not comprise a complete check of all cash and other transactions throughout the year, and would not necessarily disclose irregularities, should any exist. GENERAL Statistically the 1961 Revenues and Expenditures FUND varied as follows: Percent of Percentage of Total REVENUES Previous Year _1960 1961 Changeµ Property Taxes 86.74% 25.65% 18.54%-16.96% Sales Taxes 119.75 28.02 27.95 +27.59 Licenses & Permits 146.81 23.58 28.83 +55.01 Fines, Forfeitures, & Penalties 130.20 5.16 5.59 + 7.76 Revenue from Use of Money & Property 57.92 .20 .IO Revenue from Other '0.43 Agencies 196.84 4.06 6.65 +19.59 Charges for Current Services 111.74 13.20 12.28 + 7.72 Other 54.84 .13 .06 - 0.28 TOTAL 120.06 100.00% 100.001- 100.00% Page 2 Percent of Percentage of Total EXPENDITURES Previous Year �1960 _ 1961 Change Administrative Dept. Municipal Court Police Department Inspection Dept. Dog Pound Streets & highways Waste Collection Sanitation Parks Swimming Pool Miscellaneous TOTAL 143.96% 99.33 126.88 110.71 79.74 117.56 120.48 64.22 70.47 106.71 69.61 15.73% 4.48 19.53 1.65 1.99 34.40 9.45 1.66 4.67 3.60 2.84 19.31% 3.80 21.13 1.55 1.35 34.48 9.71 .91 2.80 3.28 1.68 +39.99% - .17 +30.36 + 1.02 - 2.33 +34.93 +11.19 - 3.43 - 7,97 + 1.4o - 4,99 117.30 loo,00% l00.00°1 10o.00% SPECIAL An examination of the Special Assessments Receivable ASSESSMENT showed that District ##1 has three accounts delinquent FUNDS as of December 31, 1961, totaling $177.19, of which $130.29 is principal and $46.90 is interest. District #2 has 17 delinquent accounts totaling $2,348.83, $1,809.94 principal and $538.89 interest as of December 31, 1961. It is due to this this delinquency that it became necessary for the General Fund to Loan this Fund $1,500.00 so that the Bond obligations could be met. BOND On the advice of the City of Moab's Bond Underwriting REDEMPTION Agents, Funds are being transferred to the various banks & INTEREST paying the Principal and Interest on the General Obligations FUND sufficiently in advance that the Funds are in the Paying Agents hands on the due dates. 1961 was the first year that the City of Moab did not transmit the necessary funds on the due date. Such procedure was not anticipated in setting up the budget and resulted in overexpenditures of $9,000 as a result of paying the Principal and Interest on the 1/1/59 Bond Series in December, 1961, instead of January, 1962. The Unappropriated Surplus is being maintained in order to have funds available fat the payments coming due prior to the receipt of the Property Taxes, in the past it has been necessary to borrow from other funds during this interim period. It is the Policy of the City to transfer from the Public Utility Fund, when all Revenue Bond requirements have been met, sufficient funds to pay the 1/1/59 General Obligation Bond Series. The proceeds of this Series having been contributed to that Public Utility Fund for construction purposes. TRUST AND This Fund is primarily used to better reflect the actual AGENCY operating costs of the Municipality without excessive FUND bookkeeping detail. The principal problem is that the Public Utility Fund uses an accrual method of accounting while the General Fund is on a cash basis. The General Fund, if it did not transfer funds monthly to this account would be continuously three months behind in reflecting the costs of Employee Benefits. Page 3 In addition the City handles the Payroll for the Recreation Board and the Golf Course which are reflected as Accounts Receivable as well as Returned Checks to any department of the City and other Miscellaneous Receivables such as Police Uniforms, Etc. PUBLIC UTILITY FUND The detail of the Cash and the various Revenue Bond Sinking Funds is as follows: Cash on Hand Cash in Bank Operating Account Construction Account 6/I/51 Bond Series 7/1/51 Bond Series 7/1/54 Bond Series 7/1/56 Bond Series Investment - 6/1/51 Bond -Principal Interest Premium TOTAL ACCRUED CASH INVESTMENTS INTEREST 50.00 $ 50.00 1,123.57 1.00 3,528.54 19,319.35 15,078.98 12,518.60 5,000.00 63.33 115.00 5_6.798.3 7 1,123.57 1.00 1,532.94 1,669.40 5,512.51 8,o03.44 115.00 $17.892.86 $ 1,970.51 17,487,23 9,492.51 4,494.07 5,000.00 63.33 115.0.0 $38.622.65. All Revenue Bond Sinking Fund Requirements through May 31, 1962, met, however, as of January 1, 1962, all Revenue Bond Series are called or funds deposited adequate to meet the call requirements next call date. $ 25.09 162.72 73.96 21.09 $282.86 have been either on the For 1960 and 1961 Water Consumption & Connections were as follows: January February March April May .tune July August September October November December TOTAL CONNECTIONS 1961 845 851 86o 865 878 887 884 914 936 989 956 956 1960 772 771 78o 785 800 804 813 815 834 841 840 846 INCREASE (DECREASE) 73 80 8o 8o 78 83 71 99 102 148 116 ii0 PER 1,000 GALLONS 196i $ 12,376 14,762 16,926 17,917 25,628 43,492 36,225 38,068 18,651 19,546 17,845 13,396 1960 $ 10,251 10,077 12,313 23,944 23,040 31,934 43,785 35,689 24,518 13,371 12,156 14,194 INCREASE (DECREASE) $ 2,125 4,685 4,613 (6,027) 2,588 11,558 (7,560) 2,379 (5,867) 6,175 5,689 (798) S274,832 $255,272 $13.560 Page 4 In 1961 Water Consumption averaged 3,047,762 gallons per connection or a decrease of 109,903 from the 1960 consumption of 3,157,665. The income varied as follows: Annual Water Income Per Connection Average Water Income Per 1,000 Gallons Average Sewer Income Per 1,000 Gallons of Water Sold Net Operating Income Per Connection Per 1,000 Gallons of Water Consumed INSURANCE COVERAGE & SURETY BONDS 1961 $838.07 0.2750 0.1295 328.27 0.1077 INCREASE 1960 (DECREASE) $841.77 $(3.70) 0.2666 0.0084 0.1235 275.46 0.0872 0.0060 52.81 0.0205 A list of the policies covering all of the City of Moab's Funds and Departments is as follows: LIMITS OF POLICY RISKS COVERED INSURER EXPIRATION DATE $ 10,000.00 Treasurers Bond American Surety 5/9/62 Co, of N. Y. 2,500.00 Employees Blanket American Surety 4/9/64 Bond Co. of N. Y. 59,130.00 Fire & Extended American Surety 2/27/64 Coverage Co, of N. Y. 18,500.00 Fire & Extended Utah Home Fire 2/27/64 Coverage Ins. Co 16,650.00 Fire & Extended Home Insurance 2/27/64 Coverage Co, of N. Y. 42,000.00 Fire & Extended Hanover Ins. 2/27/64 Coverage Co. N. Y, $100.00 Deductable Comprehensive Western Assur- 1/2/62 Collision ance Co. A. C. V. 200,000.00 200,000.00 25,000.00 25,000.00 By Law 16,000.00 Bodily Injury Auto Western Assur- 1/2/62 ance Co. Bodily Injury Other Western Assur- 1/2/62 ance Co. Property Damage Western Assur- 1/2/62 Auto ance Co. Property Damage Western Assur- 1/2/62 Other ance Co. Workmen Compensation State Ins. Fund 6/30/62 Contractor Equipment Glen Falls Ins. 2/14/63 Co. Page 5 Verb t,y�l�y yours. aus tified Public Accountant Page 6 CITY OF MOAB Grand County, Utah ASSETS CASH ON HAND & IN BANK NOTES RECEIVABLE ACCOUNTS RECEIVABLE_ Water & Sewer 12,765 Interest 283 Special Assessments 34,965 Due from other Funds 48,500 48,500 Due from other Governmental Otherts 41,559 33,421 1,303 INVESTMENTS 38,859 236 AMOUNT TO BE PROVIDED FOR FUTURE BOND & INTEREST RETIREMENT 517,58o FIXED ASSETS Land 82,246 Building & Structures 348,883 Improvements other than Buildings & Structures 769,604 Machinery & Equipment 61,857 Automobile & Trucks 36,391 Office Furniture & Equipment 5.544 Work in Process 16,988 Accumulated Depreciation (11 ,061) TOTAL ASSETS COMBINED BALANCE SHEETS All Funds - December 31, 1961 SPECIAL BOND IMPROVEMENT REDEMPTION T US'C & PUBLIC GENE AL GENERAL ASSESSMENT & INTEREST AGENCY UTILITY GFIXEDL BONDED ODEBT-- TOTAL Fes` FUND FUNDS FUND & -- - F� UND FUND ASSETS $ 56,910 $ 6,108 ---------�-=-�.. I N�1=�E REST $ 14,5o7 $ 239 $ 15,150 $ 3,013 $ 17,893 $ 3,330 $1,967,506 1.J13,265 Denotes Deduction or Negative Amount, 34,965 1,050 7,088 1,303 3,330 12,765 283 38,623 64,727 335,720 683,942 6,061 17,548 2,746 16,988 (11O 061) 17,519 13, 16,3 85,662 55,796 18,843 2,798 1 --1.2,25/ _ 3 20L 22 z38 1_1316 $1 ,g90065 1 3 75i 517,580 Page 7 LIABILITIES Accounts Payable 3,356 Payroll Taxes & Withholding 5O Payable t 3,306 316 Due to Other Funds �, 48,50000 4,316 Due to Ocher Governmental 1,500 47,000 Units 6,296 380 Accrued Bond Interest 3,602 5,916 Customer's Deposits 1,444 3,602 Bonds Payable 578,700 1,444 Bond Interest Payable 33•700 169,000 in Future Years 141,�•8O 376,000 Contingent Liability to General Fund 141,580 CITY OF MOAB Grand County, Utah COMBINED BALANCE SHEETS All Funds - December 31, 1961 SPECIAL BOND RESERVES ----» _._-- IMPROVEMENT � _ ---.� GENERAL __?LfABILITfES! RESE VES GENERAL REDEMPTION TRUST P GENERAL BONDED& SURPLUSASSESSMENTGUARANTY & INTEREST AGENCY UTILITY FIXED DEBT &TOALFUD FUND FUNDS F FUND FUND ASSETS INTEREST CONTRIBUTIONS Municipal Federal Other RESERVE FOR BOND RETIREMENT SURPLUS Surplus Invested in General Fixed Assets Unappropriated Surplus Earned Surplus TOTAL LIABILITIES, RESERVES & SURPLUS 467,998 133,509 116,328 50,445 193,78i 125,634 87,835 92,017 15,557 4 22,238 467,998 133,509 116,328 50,445 2 01 193,781 I 6;1;i65 11) _06 � 2§AlL $ 35.204 $ 22038 $ 4,316 $1,090, 565 $, 193, 781 517,580 Page 8 CITY OF MOAB Grand County, Utah REVENUES PROPERTYPROPERTY TAXES SALES TAXES LICENSES S PERMITS Gross Business Licenses Other Business Licenses Beer Licenses Building & Construction Permits Parking Meter Revenue Other Licenses & Permits F1NE5 FORFEITURES LPERMITS Parking Meter Fines other REVENUE FROM USE OF MONEY & PROPERTY REVENUE FROM OTHER AGENCIES Liquor Fund Allotment Class C Road Fund Allotment Grants from other Political Units CHARGES FOR CURRENT SERVICES Special Services ny City Department Refuse Collection Swimming Pool Cemetery GENERAL FUND Revenue & Expenditures YEAR ENDED DECEMBER 31 1- �60 19 1 ACTUAL OVER ACTUAL ACTUAL (UNDER) BUDGET BUDGET 112.2122 43 884 49 600 55,260 6__ 66 174 6o OOO 30,545 7,183 2,093 2,895 2,903 875 2,417 7755 i-1(2,172 38,585 10,195 2,360 8,339 7,488 i z2 89 6- -f 6 5,292 7�952 1-- i3 244 35,000 7,000 2,000 4,000 6,000 1,o0o 5--- 5,000 5,000 9 Ooo 1- -14 oo0 5 716 --6174 3,585 3,195 3 6o 4,339 1,488 _ 289 1-� 3 256 292 i 048 756 404 --- 234 Soo 26b 1,850 5,257 3,152 8,394 8,002 1,507 19,163 5,292 65 �z77 2, 100 15,751 6,000 6,50o 12,500 1,737 2,000 21,879 19,000 5,467 5,o0o 29,o83 76700 (743) 1,894 - 2 100, --- 3 � 251 (263) 2,879 467 S Page 9 C I T'Y OF MOAB Grand County, Utah GENERAL FUND Revenue & Expenditures YEAR ENDED DECEMBER 31, 1960 1961 ACTUAL OVER REVENUES, Cont'd ACTUAL ACTUAL BUDGET BUDGET(UNDER) OTHER REVENUE Sale of Real & Personal Property $ 102 $ 49 $ 49 Sundry 246 187 $ 500 44 500 TOTAL REVENUES 197,202 236�762 21�0 118 662 EXPENDITURES GENERAL _GOVERNMENT Administrative Salaries & Wages Material, Supplies & Services Other Charges Capital Outlays Municipai Court Salaries & Wages Materials, Supplies & Services Other Charges Total General Government 14,490 20,629 17,000 3,629 11,270 15,816 16,200 (384) 1,459 2,195 2,200 (5) 1,448 2,630 1,600 1,030 28,667 41,270 37,000 _ 4�270 7,275 6,681 7,6o0 (919) 428 1,o68 85o 463 362 85o 8,i66 _ 8 ill 9,3o0 36,833 49,381 46,3oo 218 3081 PUBLIC SAFETY Police Department Salaries & Wages 24,782 33,794 3o,4o0 3,394 Materials, Supplies & Services 7,259 7,145 7,825 (680) Other Charges 1,938 2,204 2,100 104 Capital Outlays _ 1,610 2,012 2,500 (488) 35�589 _ 45,155 42,825 2 33o Inspection Department Salaries & Wages 2,284 2,451 2,550 (99) Materials, Supplies & Services 567 733 800 (67) Other Charges '145 133 180 47 2_,996 3,317 3 530 Page 10 CITY OF MOAB GENERAL FUND Grand County, Utah Revenue & Expenditures YEAR ENDED DECEMBER 31, 1940 • 1961 ACTUAL OVER (UNDER) EXPENDITURES, Cont'd ACTUAL ACTUAL BUDGET BUDGET Doc] Pound Salaries & Wages $ 2,161 $ 2,052 $ 2,500 $ (448) Materials, Supplies, & Services 489 638 810 (172) Other Charges 138 195 175 20 Capital Outlays 830 100 (100) 3,618 2,885 3,585 700) Total Public Safety PUBLIC WORKS Streets & Highways (Including Class C) Road Fund Salaries & Wages Materials, Supplies, & Services Other Charges Capital Outlays Waste Collection Salaries & Wages 455 381 500 (119) Materials, Supplies & Services 16,732 ' 20,340 18,000 2,340 Other Charges 29 21 42 (21) 17,216 20,742 18,542 2,200 424203 51,357 49,940 1,417 13,192 16,763 19,000 (2,237) Total Public Works 30,412 46,026 42,779 3,247 1,887 1,888 2,500 (612) 17,187 9,009 10,000 (991) 62,678 73,686 74,279 (593) 79,894 94,428 92,821 1,607 PUBLIC HEALTH Sanitation Salaries & Wages 1,819 1,300 2,100 (800) Materials, Supplies & Services 1,086 570 1,550 (980) Other Charges 116 70 150 (80) 3,021 1,940 3,800 (1,860) Total Public Health 3,021 1,940 _ 3,800 (1,860) Page 1 1 CITY OF MOAB Grand County, Utah EXPENDITURES Cont'd PARKS & RECREATION Parks Salaries & Wages Materials, Supplies, & Services Other Charges Capital Outlays Swimming pool Salaries & Wages Materials, Supplies, & Services Other Charges Total Parks & Recreation MISCELLANEOUS Contributions Transfer to Bond Redemption Fund Total Miscellaneous TOTAL EXPENDITURES Excess or (Deficiency) of Revenues over Expenditures Unappripriated Surplus January 1 UNAPPRIPRIATED SURPLUS DECEMBER 31 2,997 283 1 , l92 8 507 153 6,105 bo 302 , 15,067 4,270 901 5 1171 - 5 171 18— 2�189 15,013 53,961 GENERAL FUND Revenue & Expenditures YEAR ENDED DECEMBER 31 -- 10 1961 ACTUAL OVER ACTUAL ACTUAL BUDGE. (UNDER} BUDGET 4,035 $ 3,912 $ 4,200 $ (288) 1,707 2,470 376 330 700 -_ - 1,748 4,943 309 �- 00 12,995 3,600 4,_20D 7�$_00 7�800 21-- 7 901. 200 N76 ?� 8139 15-L839 4,200 5200 9400 - —9 400 2i$,1OD (763) 46 700) 1 705) 1,548 (1,132) 1 555 2 844} (600) 1 6O0 199 18,861 _0_ 18 861 68,974 Page 12 CITY OF MOAB Grand County, Moab TOTAL CASH BALANCE, January 1, 1961 $9, 86 RECEIPTS Special Assessments Collected Interest on Assessments 6,403 1960 Property4►74 2�35 Advance from General Fund 1.400 Total Receipts 1- 945 TOTAL CASH BALANCES & RECEIPTS 24 831 DISBURSEMENTS Bonds Redeemed Interest on Bonds Total Disbursements CASH BALANCES, December 31, 1961 8,000 2085 - 10 L085 SPECIAL ASSESSMENT FUNDS Cash Receipts & Disbursements YEAR ENDED DECEMBER 31 1961 SPECIAL. IMPROVEMENT GUARANTY CURB & GUTTER DIST. 1 D I� 2 $ 9,753 $$ 89 $ 44 4►754 4 754 14.507 1,533 800 2 333 --2 422 1►700 510 2 210 212 4,950 1,508 1400 7 �858 --7 902 6,300 1 575 -- 7L875 Page 13 CITY OF MOAB Grand County, Utah BOND REDEMPTION & INTEREST FUND Revenues & Expenditures YEAR ENDED DECEMBER 31 1960 1961 ACTUAL OVER ( UNDER) REVENUES ACTUAL_ ACTUAL BUDGET BUDGET Property Taxes $ 18,074 $ 22,454 $ 17,700 Transfers from Other $ 4,754 Funds General Fund 901 4,200 5200 Utility Fund 8,020 17,000 8'000 (1,000} S_ 9,000 TOTAL REVENUES 26,995 43,654 - _ 30,900 12.754 EXPENDITURES Bond Agent Fees 90 130 100 Matured Bonds 30 7/1/51 Series 5,000 5,000 2/1/56 Series 5,000 5,000 10/1/56 Series 10,000 5,000 1/1/59 Series (D�_e 1/1/62) 5,000 Matured Interest 5,000 5,000 7/1/51 Series 1,595 1,595 1,595 2/1/56 Series 4,807 4,714 4,714 10/1/56 Series 638 212 212 1/1/S9 Series 8,000 8,000 8,0o0 1/1/59 Series (Due 1/1/62) 4,o00 _ _ 4,000 TOTAL EXPENDITURES 25,130 38,651 29,621 9,030 EXCESS OR (DEFICIENCY) OF REVENUES OVER EXPENDITURES 1,865 5,003 Unappropriated Surplus January 1 15,370 17,235 UNAPPROPRIATED SURPLUS DECEMBER 31 17,235 22,238 1,279 3,724 Page 14 CITY OF MOAB Grand County, Utah PUBLIC UTILITY FUND Income & Expense 1960 1961 of % of AMOUNT INCOME AMOUNT INCOME INCOME Water Sales $ 68,050 `68.11 $ 75,573 6 Sewer Charges 31,525 31.55 35,590 7 S6 31.82 Other 339 .34 701 .62 Total Income 99,914 _ 100.00 11-- 864 100.00 OPERATING EXPENSES Salaries & Wages 28,271 28.30 30,624 Materials, Supplies & Services 27.38 Subscriptions & Memberships Ordinances & Publications i67 15 Travel 47 •OS i09 .l0 827 Office Expense & Supplies 612 •.88 .61 89999 .80 Equipment Expense 1,485 1.49 1,958 Building & Ground Expense 3,602 1. 3.6a 4,050 3.62 Special Departmental Supplies 7,666 7.67 11,596 10.37 Equipment Rental 2,196 2.20 Professional & Technical 3'299 2.95 Services 15,270 15.28 6,799 6.08 31,705. 31.73 29,864 '--fg776 Other Charges Insurance & Surety Bonds 787 , .79 887 .79 Employee Benefit 1,797 1.80 1,660 1.48 Depreciation 15,085 15.10 19,227 17.19 17,669 17.69 21,774 I9.+ Total Operating Expense NET OPERATING INCOME NON -OPERATING EXPENSE Interest on Bonds NET INCOME 77,645 77.72 22,269 22.28 13,519 13.52 8,750 8.76 82,262 73.54 29,602 26.46 19,2$9 17.24 io,3i3 9.22 Earned Surplus - Beginning of Period 76,25$ 82,562 85,008 92,875 Less: Transfer to Reserve for Bond Retirement EARNED SURPLUS - END OF PER10D 2,446 858 82,562 92,017 Page 15