HomeMy Public PortalAbout20000426 - Agendas Packet - Board of Directors (BOD) - 00-09 Regional Open *ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 00-09
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
5:30 p.m.
Wednesday, April 26, 20W
330 Distel Circle
Los Altos, California
Please Note: 5:30 p.m. Special Meeting Start Time
7:30 p.m. Regular Meeting Start Time
AGENDA*
ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT--CLOSED SESSION
The Closed Session will begin at 5:30 p.m. At the conclusion of the Closed Session, the Board will
adjourn the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the
Regular Meeting, the Board may reconvene the Special Meeting Closed Session.
1. Conference with Real Property Negotiator - Government Code Section 54956.8
Real Property - Santa Clara County Assessor's Parcel Numbers 517-16-009, 510-27-0334,
and 510-28-012
Agency Negotiators - Craig Britton and Susan Schectman
Ne o i in Parties -Wallace Krone and William Bishop
g t at g arh
Under Negotiations - Instructions to negotiator will concern price and terms of payment
2. Public Employment- Government Code Section 54957
Public Employee Performance Evaluation- General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT
** ORAL COMMUNICATIONS - Public
ADOPTION OF AGENDA
*** ADOPTION OF CONSENT CALENDAR—K.Nitz
*** WRITTEN COMMUNICATIONS
**** APPROVAL OF MINUTES
• March 22, 20W
330 Distel Circle 9 Los Altos, CA 94022-1404 * Phone: 6.50-691-1200
FAX:650-691-0485 * E-mail: mrosd@openspace.org Web site:www.openspace.org
Hoard of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Betsy Crowder, Kenneth C.Nitz - Genera!Manager:L.Craig Britton
Meeting 00-09 Page 2
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BOARD BUSINESS
7:35 1 Approval of Fiscal Year 2000-2001 Salary and Benefit Adjustments for Office, Supervisory,
and Management Staff, Retroactive to April 1, 2000; Recommendations are Contingent Upon
Board Approval of Budget Appropriations Under Agenda Item 3 (Report R-00-56) - D. Dolan
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7:50 2 Approval of Memorandum of Agreement with Service Employees International Union, AFL-
CIO Local 715; Adopt the Resolution Approving the Memorandum of Agreement with Service
Employees International Union, AFL-CIO Local 715, for a Term of April 1, 2000 through
March 31, 2003, Retroactive to April 1, 2000; Recommendations are Contingent Upon Board
Approval of Budget Appropriations Under Agenda Item 3 (Report R-00-56) - D. Dolan
8:05 3A Controller's Report on the Proposed Fiscal Year 2000-2001 Budget (As Amended) - M. Foster
3B Approval of Amended Fiscal Year 2000-2001 Operating Expense Budget Resulting from Salary
and Benefit Adjustments for Bargaining Unit Members and Office, Supervisory and
Management Staff; Approve the Amended Budget Presented in the Report, Totaling an Overall
Increase in Operating Expenses of$463,157; Adopt the Resolution Approving the Amended
Budget for Fiscal Year 2000-2001 -D. Woods
*** 4 Final Adoption of an Amendment to the Use and Management Plans for Rancho San Antonio,
Monte Bello, and Los Trancos Open Space Preserves to Identify Bench Sites and to Permit
Bench Installation by Peninsula Open Space Trust in Its Memorial Giving Program- D. Vu
8:05 5 Approval of License Agreement to Enable the Town of Portola Valley to Perform Repairs to
Alpine Road Adjacent to Windy Hill Open Space Preserve; Determine that the Recommended
Actions are Exempt from the California Environmental Quality Act (CEQA) as sex out in the
Report; Authorize the General Manager to Execute the Letter to the Town of Portola Valley
Affirming Your Concurrence with the Attached Programmatic Section 4(F)Evaluation for the
Alpine Road Downslope Repair Project; Authorize the General Manager to Execute the License
Agreement with the Town of Portola Valley For Repairs to Alpine Road Adjacent to Windy
Hill Open Space Preserve. The License Agreement is Conditional on the Town of Portola
Valley Subsequently Approving a Conservation Easement upon the Town's Property Identified
as Assessor's Parcel Numbers 080-241-430, 080-250-080, and 080-250-160 in Exchange for
District Approval of a Permanent Slope Easement in Favor of the Town for These and Future
Road-Related Repairs - T. Fischer
*** 6 Authorization to Solicit Bids for Four (4)Truck Bodies; Authorize Staff to Advertise for Bids
to Purchase Four (4)Truck Bodies -J. Escobar
*** 7 Authorization for Board President Nitz to attend the Special Parks Districts Forum 2000 in
Maryland; Authorize Board President Nitz to attend the Special Parks Districts Forum 2000 in
Montgomery and Prince George's Counties, Maryland at a total cost not to exceed$1,500. -
C. Britton
*** REVISED CLAIMS
Meeting 00-09 Page 3
INFORMATIONAL REPORTS— Brief reports or announcements concerning pertinent activities of District
Directors and Staff.
CLOSED SESSION CONTINUED(if necessary)
8:45 ADJOURNMENT
* Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of
order.
** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item
is considered by the Board of Directors. You may address the Board concerning other matters during
Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
*** All items on the consent calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the
Consent Calendar during consideration of the Consent Calendar.
Regional Open 'ace
--------------- A-
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
April 27, 2000
Ms. Pat Gfraere
1085 Valley Forge Dr.
Sunnyvale, CA
94087-2042
Dear Ms. Gfraere:
Thank you for your letter of April 3, 2000. At their regular Meeting last night, the District's
Board of Directors considered your correspondence regarding the use of cellular telephones on
trails in District preserves.
We share your concern for the need to retain an environment of peace and serenity for District
visitors, and it is our hope that users of District preserves will take the opportunity to enjoy the
natural beauty which is afforded to them, without the distraction of modern electronics. We
attempt to teach this sensitivity through our District outreach programs, which are provided by
volunteer docents. However, banning the use of cellular telephones would probably be
impractical. Some visitors carry portable two-way radios (such as the increasingly popular family
radio service) to keep track of their group, and such a ban would also have to cover these types of
communications devices. Visitors also use cellular telephones to report emergencies, which could
be a valuable service to other preserve users.
Since Rancho San Antonio preserve is adjacent to an urban area, cellular telephone reception is
often good. We think that you will find that cellular telephone usage is less prevalent in our
more remote preserves, since reception is likely to be poorer.
Thank you for contacting us, and we hope that you will continue to use and enjoy the District's
preserves.
Sincerely,
Ken Nitz, President
Board of Directors
KN'/gb
330 Distel Circle Los Altos, CA 9402 2-1 404 Phone:650-691-1200
FAX: 650-691-0485 * E-mail: mrosd@openspace.org Web site:wwvv.openspace.org
Board of Directors:Pete Siemens, Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko, Betsy Crowder,Kenneth C. Nitz • GeneralAlanager:L.Craig Britton
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Regional Open ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 00-07
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
March 22, 2000
MINUTES
SPECIAL MEETING
I. ROLL CALL
President Ken Nitz called the meeting to order at 6:30 P.M.
Members Present: Nonette Hanko, Mary Davey, Jed Cyr, Ken Nitz, Peter Siemens, and
Deane Little.
Members Absent: Betsy Crowder.
Staff Present: Craig Britton, Sue Schectman, John Escobar, Deirdre Dolan, Mike Williams,
Del Woods, and Thomas Fischer.
H. CLOSED SESSION
K. Nitz stated that the Board would adjourn to Closed Session for the purpose of a discussing
Closed Session Agenda Items 1, 2, 3, 4, and 5.
The Board recessed to Closed Session at 6:33 P.M. and the Closed Session commenced at 6.33
P.M. The Board concluded the Closed Session at 7:30 P.M.
SPECIAL MEETING
K. Nitz noted that no reportable action had taken place in Closed Session, and called the Special
Meeting to order at 7:33 P.M.
S. Schectman outlined the staff recommendations.
III. Special Meeting Agenda Item No. 1 - Authorize the General Manager to Request a Shortened
Review Period From the Sate Clearinghouse for the Proposed Negative Declaration to Purchase
Lands of Krone and Bishop as an Addition to El Sereno Open Space Preserve — (Report R-00-
44 .
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Motion: J. Cyr moved that the Board adopt Resolution No. 00-15, Resolution of the Board
of Directors of the Midpeninsula Regional Open Space District Authorizing
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:650-691-1200
FAX: 650-691-0485 . E-mail: mrosd@ohenspace.org . Web site:www.ol)ensl)ace.org
I Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane little, Nonette Hanko,Betsy Crowder,Kenneth C. Nitz . General Manager:l Craig Britton
.. ..__....
Meeting 00-07 Page 2
General Manager to Submit a Request to the State Clearinghouse for a Shortened
Review Period for Proposed Negative Declaration Under the California
Environmental Quality Act (Proposed Addition to El Sereno Open Space Preserve
—Purchase of Lands of Krone and Bishop). P. Siemens seconded the motion.
Discussion: S. Schectman said all the requisite notices for a special meeting had been given.
Vote: The motion passed 6 to 0.
At 7:36 P.M.,the Board concluded the Special Meeting.
REGULAR MEETING
IV. K. Nitz called the Regular meeting to order at 7:37 P.M.
Additional Staff Present: Randy Anderson.
V. ORAL COMMUNICATIONS
VI. ADOPTION OF AGENDA
Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded the
motion. The motion passed 6 to 0.
VH. ADOPTION OF CONSENT CALENDAR
Motion: M. Davey moved that the Board adopt the Consent Calendar, including agenda
item 5, Annual Claims List for Fiscal Year 2000-2001: Aporove the Annual
Claims List, Including Debt Service Payments for the Fiscal Year 2000-2001;
agenda item 7, Authorization to Purchase Four Vehicles at a Total Cost of
7�9,479: Conditional on the Final Anorova! of the Fiscal Year 2000-2001
District Budget Direct the General Manager to Execute a Purchase Contract
With the State Department of General Services for Four Patrol Trucks at a Total
Cost of $74.479; agenda. item 9, Reimbursement of Registration Fees to
Director Crowder for Attendance at the PCL Foundation 2000 Environmental
Legislative Sym sium: Authorize the Reimbursement of Registration Fees in
e Amount f $55.00 to Director Crowder for Her Attendance at the PCL
Foundation m si m on March 4 2000; and Revised Claims 00-06. J. Cyr
seconded the motion. The motion passed 6 to 0.
VIII. BOARD BUSINESS
A. Agenda Item No. 1 - Adoption of the Action Plan for the Implementation of the
District's Basic Policy for Fiscal Year 2000-2001; Adopt the Fiscal Year 2000-2001
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Meeting 00-07 Page 3
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Action Plan for the Implementation of the Basic Policy of the Midneninsula Regional
Qaen Space District - (Rrt R-00-37).
C. Britton noted changes in the staff report on page 2 under General Program Emphasis
for 2000-2001, and on page 3, Item 3, to indicate that Propositions 12 and 13 had
passed. In regard to Item 3a on page 13, J. Escobar said this project was in progress
and would take more than a year. In reference to Item 1 under Other Projects and
Activities on page 5, C. Britton said if there is another program to supersede this one,
they would not pursue it.
Motion: J. Cyr moved that the Board adopt the 2000-2001 Action Plan for the
Implementation of the Basic Policy of the Midpeninsula Regional Open
Space District, as amended. P. Siemens seconded the motion.
Discussion: N. Hanko asked if they were going to paint the barn, #31 on page 6 of
the chart. R. Anderson stated there were issues with lead-based paint
removal so painting was not budgeted for this year. N. Hanko said it
was getting to be an eyesore and people were complaining. Following
discussion, C. Britton said they would add under tasks, "analyze paint
for procedure to preserve barn's integrity."
Vote: The motion passed 6 to 0.
B. Agenda Item No. 2 - As=tance of Insurance Coverage for Fiscal Year 2000-2001 at
a Total Cost of$198„303• Approve the Property and General Liability. Auto. Umbrella
Liability. Fidelity Bond and Public Entity Errors and Omissions Insurance Bid
Totaling $198 303 from Thoits Insurance Brokers Based on the Quotations Shown from
Reliance, General Accident Insurance, Fireman's Fund Insurance, Chubb and United
National Insurance for the Period of AlLnl 1. 2000, through March 31. 2001 - W=
R- -4
C. Britton said Skip McIntyre, the District's insurance broker from Thoits Insurance,
was not able to be at the meeting because of medical necessity.
D. Dolan noted that the addition of Employment Practices Liability Coverage under
Public Entity Errors and Omissions Coverage accounted for most of the increase in
insurance premiums.
J. Escobar said the District now has 37 vehicles.
C. Britton said he felt the rates were good based upon previous years and the fact that
staff had increased, and the amount of District buildings and acreage had increased..
Meeting 00-07 Page 4
Motion: M. Davey moved that the Board approve the property and general
liability, auto, umbrella liability, fidelity bond, and public entity errors
and omissions insurance bid totaling $198,303 from Thoits Insurance
Brokers based on the quotations shown on Exhibit A from Reliance,
General Accident Insurance, Fireman's Fund Insurance, Chubb, and
United National Insurance for the period of April 1, 2000, through
March 31, 2000. P. Siemens seconded the motion. The motion passed
6to0.
C. Agenda Item No. 3 - Controller's Report on the Proposed Fiscal Year 2000-2001
Budget - (Report R-00-30).
C. Britton said M. Foster couldn't be at the meeting but will attend when the Board
reviews the salary and benefit adjustments. He said it had been suggested that, as
salary and benefit agreements are reached, M. Foster return to the Budget Committee
with a presentation. He referred to the graph in the FYIs to show the six percent
operating budget growth guidelines. Board members thanked the staff.
By consensus, the Board accepted the report.
D. Agenda Item No. 4A- Annroval of Fiscal Year 2000-2001 Budget Recommendations
Administration and Budget Committee Report - &port R-00-39)
J. Cyr presented the Administration and Budget Committee report and said they will
return to the full Board after they include salaries and benefits.
Motion: M. Davey moved that the Board approve the proposed 2000-2001 budget
without salary and benefit increases; after the Board has made a decision
on salary and benefit increases, refer the budget back to the
Administration and Budget Committee for analysis and recommendations
to the full Board; approve the Proposed Budget Guidelines for Board
Conference Attendance; direct the ad hoc Board Appointee Evaluation
Committee to initiate an evaluation and salary review for the General
Manager, Controller, and Legal Counsel; and direct the Administration
and Budget Committee to review the 1999-2000 actual versus projected
expenditures after completion of the audit. Mid-way through the fiscal
year, review the 2000-2001 budget and expenditure status, review the
capital improvement budget to insure the guidelines are working
adequately, and meet with the Controller for a review of the District's
financial status. P. Siemens seconded the motion.
Discussion: N. Hanko suggested that Item 2 of the Proposed Budget Guidelines for
Board Conference Attendance be amended to read, "Attendance at a
Meeting 00-07 Page 5
specific conference will be assigned as follows: one conference for the
president or Vice President to attend the annual Special Parks Districts
Forum; . . M. Davey accepted this amendment to the motion.
K. Nitz said he would vote no because the report does not include salary
and benefits. J. Cyr commented that it would be preferable to have that
information but he felt comfortable approving the budget this way.
vote. The motion passed 5 to 1, with President Nitz voting no.
E. Agenda Item No. 4B- Approval of Fiscal Year 2000-2001 Budget Recommendations
Staff Report - (R.=rt R-00-43).
C. Britton summarized the staff report, stating that this was information the Board had
reviewed before and it was being brought back with several minor corrections.
Motion: P. Siemens moved that the Board adopt Resolution No. 00-16,
Resolution of the Board of Directors of the Midpeninsula Regional Open
Space District Adopting Budget for Fiscal Year 2000-2001. N. Hanko
seconded the motion. The motion passed 5 to 1, with President Nitz
voting no.
F. Agenda Item No. 6 - Tentative Adoption of an Amendment to the Use and
Management Plans for Rancho San Antonio, Monte Bello, and Los Trancos Open
Space Preserves to Identify Bench Sites for Use by Peninsula Open Space Trust in its
Memorial Giving Program: Determine that the Recommended Actions are Categorica4
Exempt Under the California Environmental Quality Act as Set Out in the Report,
Tentatively Adopt an Amendment to the Comprehensive Use and Management Plans
for Rancho San Antonio, Monte Bello, and Los Trancos Open Space Preserves to
Permit Installation of Future Benches for Use by Peninsula Oven Space Trust in its
Memorial Giving; Program - (Report R-00-34)
R. Anderson presented the report of the Use and Management Committee. He said
Curt Riffle had volunteered to work on the catalog. Four of the 22 prospective bench
sites have been reserved for the District.
Board members expressed great appreciation to Mr. Riffle for his time and effort. R.
Anderson showed slides of the sites.
Discussion followed regarding the cost of benches. C. Britton said that under District
policy, if a person has been of particular help to the District as determined by the
Board, r there would be no cost for a bench. Otherwise, he said the District is not
encouraging people to put in benches. He said it was never intended to be a program
Meeting 00-07 Page 6
where any person could request a bench. POST is having the benches made and
installing them, as well as guaranteeing maintenance for a certain period of time, but no
memorial plaques will be installed.
Board members expressed concern about POST's policy on the cost for benches. D.
Little would like to make sure that it is not a situation where only the wealthy receive
benches.
In regard to how long the benches would remain, C. Britton said the idea is that they
would be there perpetually, but the District does not maintain them beyond the time of
POST's commitment.
C. Britton said he would contact POST about their policy on the cost of benches.
R. Anderson informed the Board that current policy does not allow plaques on the
benches.
Motion: M. Davey moved that the Board determine that the recommended actions
are categorically exempt under the California Environmental Quality act
as set out in the staff report; and tentatively adopt an amendment to the
Comprehensive Use and Management Plans for Rancho San Antonio,
Monte Bello, and Los Trancos Open Space Preserves to permit
installation of future benches for use by Peninsula Open Space Trust in
its memorial giving program. P. Siemens seconded the motion.
Discussion: C. Britton told the history of "Bob's Bench." K. Nitz said he was totally
against benches. Mr. Riffle complimented Rangers Dennis Danielson
and Phil Hearin who had worked with him on surveying the potential
sites.
Vote: The motion passed 5 to 1, with President Nitz voting no.
H. Agenda Item 8 - Approval of Retainer Agreement With Environmental Science
Associates and Authorization of Payment for Services in a Total Amount Not to Exceed
25.n: Approve the Letter of Agreement for Environmental Planning Services With
the Environmental Planning, Firm of Environmental Science Associates: Authorize the
General Manager to Sign the Agreement on Behalf of the District and Authorize Initial
Payment for Services in a Total Amount Not to Exceed $25.000- (Revort R400-42Z
D. Woods presented staff s recommendations.
Motion: M. Davey moved that the Board approve the letter of agreement for
environmental planning services with the environmental planning firm of
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Meeting 00-07 Page 7
Environmental Science Associates; and authorize the General Manager to
sign the agreement on behalf of the District and authorize initial payment
for services in a total amount not to exceed $25,000. P. Siemens
seconded the motion.
Discussion: D. Woods said there Was a Negative Declaration because of the domestic
water problem.
Y-21fli The motion passed 6 to 0.
]EX. INFORMATIONAL REPORTS
D. Little: 1. He talked about the March 9 trail use meeting. Fellow Board members said they
had heard positive comments regarding his chair of the committee.
J. Cyr: 1. He distributed newspaper articles in response to the March 9 meeting. 2. He said
the Board President had asked each committee to review their charge and mission. He read the
vision statement from the Administration and Budget Committee into the record. N. Hanko
commented on Item 6 under Vision regarding the District enlarging to Santa Cruz County,
noting that she was not sure that would be a good idea. She said Santa Cruz County should be
encouraged to form their own district.
K. Nitz said he appreciated the Administration and Budget Committee's review of itself and
hoped the other committees would follow suit.
N. Hanko: 1. She and C. Britton met with Palo Alto Mayor Liz Kniss and Greg Betts, Open
Space and Sciences Director, yesterday to talk about a possible regional trail connection. They
talked about one through Foothill Park to connect to Los Trancos. She said Patty Ciesla had
given them a map showing another alternative. 2. P. Siemens, J. Cyr, and she had attended a
meeting of San Mateo County Agricultural Advisory Committee at which the District's
consultants were there talking about the service plan. 3. The Horton (Stanford) meeting
scheduled for today was called off and will be re-scheduled. 4. She and P. Siemens toured
Windy Hill, including looking at the driveway to the Kabcenell property. She expressed regret
that the District couldn't acquire the entire property.
P. Siemens: 1. Regarding the meeting on potential trail closures, he said it seems the issue is
that we are taking away something the cyclists have had. 2. Regarding the Agricultural
Advisory Committee, he thought they were concerned that the District will buy land and take it
out of production. He had talked to them about easements. J. Cyr said he thought the farmers
also were concerned with the adverse impacts of letting land go fallow.
M. Davey: 1. Consideration of the Bressler property has been postponed by Palo Alto until
April. 2. Regarding the Stanford land, they will have a strategy gathering next week.
Meeting 00-07 Page g
C. Britton: 1. John Nicholas, Interim Area Superintendent at Foothills, left the District on
March 17, and John Kowaleski has been promoted to that position. 2. M. de Beauvieres' last
day was today. She will be under contract as a consultant for the trail program and El Corte
de Madera.. 3. R. Anderson has given notice of his intent to resign. 4. The Special Parks
District Forum will be held June 7-10. K. Nitz will attend. 5. He referred to the Operations
Program review memo from G. Baillie and said they would forward it to field staff. 6. He
showed the picture to be given to Rich Gordon in appreciation for his work as chair of the
Coastal Advisory Committee. 7. He had met with Rusty Arias, new Director of Parks, at the
CPRS meeting last Friday in Ontario. Carol Nelson will help set up a tour of District lands for
Mr. Arias.
S. Schectman: 1. Information on the Diesel restitution award as the result of illegal grading
was in the FYIs. She said the award was based in part on R. Anderson's testimony at the
restitution hearing.
J. Escobar: 1. He said they are in the midst of ranger hiring and explained what the skills test
consisted of. 2. Art O'Neal began an Influencing Skills workshop today.
R. Anderson: 1. He tentatively set April 11 at noon for a meeting with the Trails Committee.
2. The tentative date for Special Board meeting on Trail Policy is Tuesday, May 23, 7:00
P.M.
X. ADJ0UPJ4N ENT
At 9:30 P.M., the meeting was concluded, and the Board reconvened in Closed Session at 9:36
P.M. to discuss Closed Session Agenda Items.
At 10:55 P.M., the special meeting Closed Session was adjourned.
Roberta Wolfe
Recording Secretary
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Claims No. 00-06
Meeting 00-06
Date: March 22, 2000
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
1515 683.26 Acme &Sons Sanitation Sanitation Services
1516 131.72 Alamo Lighting Light Bulbs-Distel Circle Office
1517 36.34 AirTouch Paging Pager Service
1518 28.02 AT&T Telephone Service
1519 45.69 Barron Park Supply Co. Field Supplies
1520 3,850.00 Timothy C. Best, CEG Purisima Road Construction Services
1521 2,368.73 Big Creek Lumber-Fence Projects
1522 1,867.50 Biotic Resources Group Resource Management Services--Sierra Azul
1523 790.00 Bowerman Electric Electrical-Tenant Improvements-DC Building
1524 8,673.86 BT Commercial Real Estate Leasing Commission--DC Building Tenant
1525 68.35 Cabela's Uniforms
1526 5,200.00 California Conservation Corps Pulgas Habitat Restoration-Crew Services
1527 94.54 California Water Service Company Water Service
1528 82.00 Cascade Fire Equipment Company Replacement Fire Hose
1529 193.95 Cole Supply Co., Inc. Janitorial Supplies
1530 348.16 Costco Wholesale Office Supplies
1531 3,846.13 D &M Consulting Engineers Geotechnical Engineering Services
1532 2,612.77 Environmental Systems Research Institute, Inc. GIS Software
1533 29.95 Emergency Vehicle Systems Vehicle Part
1534 134.23 Tom Fischer Vehicle Mileage
1535 63.52 Forestry Suppliers, Inc. Field Supplies
1536 27.19 Foster Bros. Security Systems, Inc. Key Duplication
1537 21.60 G &K Services Shop Towel Service
1538 1,537.50 GreenInfo Network Map & Patrol Map Design& Production
1539 360.00 Green Waste Recovery, Inc. Dumpster Service
1540 8,877.00 Harbor Printing Spring Newsletter Printing
1541 14.94 Home Depot Field Supplies
1542 121.36 Michael Johnson Tenant Space Improvements-Distel Building
1543 76.45 Langley Hill Quarry Baserock
1544 337.50 Lindstrom Co. Pulgas Habitat Restoration Equipment
1545 246.08 Los Altos Garbage Company Sanitation Services
1546 72.00 Magana's Building Maintenance Light Maintenance-Distel Circle Building
1547 225.54 MetroMobileCommunications Radio Repair and Maintenance
1548 550.64 Moffett Supply Company Restroom Supplies
1549 508.50 Moore Medical Supply Medical Supplies
1550 331.81 National Glass Vehicle Windshield
1551 497.19 Navarone Mailing Services Newsletter Mailina
1552 81.19 *1 Chris Newcomb Custom Frame-Supervisor R. Gordon
1553 1,916.12 Orchard Supply Hardware Field Supplies
1554 277.36 Pacific Bell Telephone Service
1555 2.597.36 Panko Architects Distel Building Office Remodel--Architect
1556 123.24 Peninsula Blueprint Printing Services
1557 278.69 PIP Printing Printing Services
1558 15.97 Rancho Hardware Field Supplies
1559 124.29 Laura Raymaker Vehicle Mileage
1560 210.00 Rebholtz Mechanical, Inc. Enterprise Rental Repair
1561 1,884.82 Redwood General Tire Co., Inc. Tires
Page 1
Claims No. 00-06
Meeting 00-06
Date: March 22, 2000
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
1515 683.26 Acme& Sons Sanitation Sanitation Services
1516 131.72 Alamo Lighting Light Bulbs-Distel Circle Office
1517 36.34 AirTouch Paging Pager Service
1518 28.02 AT &T Telephone Service
1519 45.69 Barron Park Supply Co. Field Supplies
1520 3,850.00 Timothy C. Best, CEG Purisima Road Construction Services
1521 2,368.73 Big Creek Lumber-Fence Projects
1522 1,867.50 Biotic Resources Group Resource Management Services--Sierra Azul
1523 790.00 Bowerman Electric Electrical-Tenant Improvements-DC Building
1524 8,673.86 BT Commercial Real Estate Leasing Commission--DC Building Tenant
1525 68.35 Cabela's Uniforms
1526 5,200.00 California Conservation Corps Pulgas Habitat Restoration-Crew Services
1527 94.54 California Water Service Company Water Service
1528 82.00 Cascade Fire Equipment Company Replacement Fire Hose
1529 193.95 Cole Supply Co., Inc. Janitorial Supplies
1530 348.16 Costco Wholesale Office Supplies
1531 3,846.13 D & M Consulting Engineers Geotechnical Engineering Services
1532 2,612.77 Environmental Systems Research Institute, Inc. GIS Software
1533 29.95 Emergency Vehicle Systems Vehicle Part
1534 134.23 Tom Fischer Vehicle Mileage
1535 63.52 Forestry Suppliers, Inc. Field Supplies
1536 27.19 Foster Bros. Security Systems, Inc. Key Duplication
1537 21.60 G &K Services Shop Towel Service
1538 1,537.50 GreenInfo Network Map & Patrol Map Design& Production
1539 360.00 Green Waste Recovery, Inc. Dumpster Service
1540 8,877.00 Harbor Printing Spring Newsletter Printing
1541 14.94 Home Depot Field Supplies
1542 121.36 Michael Johnson Tenant Space Improvements-Distel Building
1543 76.45 Langley Hill Quarry Baserock
1544 337.50 Lindstrom Co. Pulgas Habitat Restoration Equipment
1545 246.08 Los Altos Garbage Company Sanitation Services
1546 72.00 Magana's Building Maintenance Light Maintenance-Distel Circle Building
1547 225.54 MetroMobileCommunications Radio Repair and Maintenance
1548 550.64 Moffett Supply Company Restroom Supplies
1549 508.50 Moore Medical Supply Medical Supplies
1550 331.81 National Glass Vehicle Windshield
1551 497.19 Navarone Mailing Services Newsletter Mailing
1552 81,19 1 Chris Newcomb Custom Frame-Supervisor R. Gordon
1553 1,916.12 Orchard Supply Hardware Field Supplies
1554 277.36 Pacific Bell Telephone Service
1555 2,597.36 Panko Architects Distel Building Office Remodel--Architect
1556 123.24 Peninsula Blueprint Printing Services
1557 278.69 PIP Printing Printing Services
1558 15.97 Rancho Hardware Field Supplies
1559 124.29 Laura Raymaker Vehicle Mileage
1560 210.00 Rebholtz Mechanical, Inc. Enterprise Rental Repair
1561 1,884.82 Redwood General Tire Co., Inc. Tires
Page 1
Claims No. 00-06
Meeting 00-06
Date: March 22, 2000
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
1562 270.85 Recreational Equipment, Inc. Uniform Boots
1563 54.36 *2 Round Table Pizza Local Business Meeting Expense
1564 11.46 Royal Brass Inc. Bobcat Part
1565 4,411.98 Roy's Repair Service Vehicle Repairs and Maintenance
1566 113.50 Safety-Kleen Solvent Tank Service
1567 62.00 Sequoia Analytical Water Testing
1568 343.14 Signs of the Times Signs
1569 1,012.23 Steven W. Singer-Environmental&Ecological Services Sierra Azul Inventory &Assessment Services
1570 37.79 Skywood Trading Post Fuel
1571 1,200.00 Slaght Living Trust Employee Residence--Rental Agreement
1572 492.55 Summit Uniforms Uniforms
1573 1,641.25 Swanson Hydrology &Geomorphology Sierra Azul Hydrologic Assessment Services
1574 65.00 Terminix Pest Control--Enterprise Rental Unit
1575 6.71 *3 UPS Parcel Post Service
1576 1,515.60 United Rentals Equipment Rental--RSA Restroom
1577 265.00 US Bank Note Paying Agent Fee--Final 92' Notes
1578 3,201.43 VISA 750.00-Furniture Deposit-S. Schectman
294.00-Airfare-G. Baillie &J. Escobar
295.00-IRWA Conference-T. Fischer
769.75-Trail Day Event Supplies
50.70-Rental Advertisement
54.56-Local Business Meeting Expense
187.99-Computer Expense
799.43-Field Supplies
1579 581.45 WAC Corporation Aerial Photography Service
1580 512.50 Whitmore, Johnson&Bolanos Legal Services
1581 97.46 Wildfire Pacific, Inc. Field Supplies
1582 80.33 Wolf Camera Photo Processing
1583R 55.41 Gordon Baillie Reimbursement-Car Rental/CARPOSA
1584R 6T75 L. Craig Britton Reimbursement-CPRS Mtg./Business Mtg.
1585R 294.53 Jodi Isaacs Reimbursement--Vehicle &Supplies
1586R 1,000.00 North American Title Company Acquisition Deposit
1587R 80.83 Carrie Sparks-Hart Reimbursement--Resource Documents
1588R 74.43 United Rentals Equipment Rental
1589R 10.76 UPS Parcel Post Service
1590R 436.70 Petty Cash Vehicle Expense, Nature Center Supplies,
Local Business Meeting Expense, Film&
Developing, Membership and Dues
*1 Urgent Check Issued March 16, 2000
Z�
*2 Urgent Check Issued March 15, 2000
*3 Urgent Check Issued March 16, 2000
TOTAL 70,460.06
Page 2
f
Regional Open !_ ,ice
+ 1
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-00-53
Meeting 00-09
April 26, 2000
AGENDA ITEM 1
AGENDA ITEM
Approval of Fiscal Year 2000-2001 Salary and Benefit Adjustments for Office, Supervisory, and
Management Staff, Retroactive to April 1, 2000
GENERAL MANAGER'S RECOMMENDATIONS
The following recommendations are contingent upon Board approval of budget appropriations under
agenda item 3 (Report R-00-56):
1. Approve the attached Position Classification and Compensation Plan that includes a step-to-step
adjustment of the attached salary recommendations provided by Johnson & Associates, plus a six-
point (6.2%) cost of living adjustment (COLA) for the District's office, supervisory, and
management classifications, retroactive to April 1, 2000.
2. Authorize the District to file for participation in the Ca1PERS Health Plan Program effective
August 1, 2000, and approve an increase in the employer medical plan premium contribution to
equal the Ca1PERS Health Program Kaiser Foundation Plan monthly premium retroactive to April
1, 2000.
3. Authorize the implementation of a Section 125 Cafeteria Benefit Plan in conjunction with the
CalPERS Health Plan Program that will incorporate the Ca1PERS medical program and the current
dental and vision care benefits.
4. Approve an increase in the District's contribution to retiree medical plan coverage from zero to
$50 per month, also in conjunction with the implementation of the Ca1PERS Health Plan Program.
5. Approve the addition of a sick leave conversion option for employees who retire from the District,
such that retirees may opt to convert up to 100% of the value of unused sick leave toward the cost
of retiree medical plan premiums.
6. Approve the addition of eight (9) hours of personal leave per calendar year (prorated to 6 hours for
the current calendar year), for a total of 24 hours personal leave per year for Supervising Patrol
Rangers and Maintenance and Construction Supervisors, and a total of 28 hours per year for all
other office, supervisory, and management positions.
7. Approve an increase in the vacation accrual rate to the equivalent of three weeks (120 hours)per
year during the first 5 years of employment. Also provide a vacation cash-out option whereby
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:650-691-1200
J FAX:650-691-0485 e E-mail:mrosd@openspace.org . Web site:www.openspace.org
11 Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • Genera!Manager:L.Craig Britton
R-00-53 Page 2
employees with a minimum of 120 hours of vacation may opt to cash-out up to 40 hours of
vacation per calendar year.
8. Approve the implementation of an administrative leave program for exempt employees, which will
provide between two (2)to five (5) days of administrative leave time off per calendar year to
exempt employees who are not otherwise compensated for extra time worked and required
attendance at evening and weekend meetings and trainings (prorated to 12 hours and 30 hours,
respectively, for the current calendar year). Also approve an increase in administrative leave time
for management employees from five (5) days to eight (8) days (prorated to 18 additional hours for
the current calendar year).
9. Approve an increase in the District-paid life insurance coverage, from one-times annual salary to
two-times annual salary life insurance coverage.
10. Approve an increase from$300 to $600 per year the maximum amount of tuition and book
reimbursement that may be made per fiscal year per employee.
DISCUSSION
Compensation Analysis
As part of the union negotiations for the April 1, 1997 through March 31, 2000 Memorandum of
Agreement, the District agreed to complete a compensation analysis for all bargaining unit positions
(see report R-97-49). The study was intended to provide information to be used as part of the
discussions between the District and the Union in the most recent labor negotiations. By management
decision, the study was to include office, supervisory, and management positions, as well.
In July 1999, the District entered into a professional services agreement with Johnson&Associates to
conduct a salary, classification, and benefit study for all District positions. The portion of the study
pertaining to the bargaining unit positions was completed January 11, 2000, and the portion for office,
supervisory, and management positions was completed February 25, 2000.
Salary, Classification. and Job Title Recommendations
The attached Salary Recommendations chart (Attachment A) prepared by Johnson&Associates shows
the recommended class title, the current class title, the current maximum monthly salary, the market
median salary for benchmark positions, and the recommended maximum salary for each position. As a
result of the study recommendations, the following current positions are proposed to be reclassified or
retitled:
• The vacant Senior Administrative Analyst/District Clerk position, the vacant
Administrative Analyst position, and the Operations Analyst position will be reclassified to
the single job classification of Management Analyst. The reclassification of the Senior
Administrative Analyst/District Clerk position involves a change in the duties of the
position, primarily the elimination of the District Clerk designation. The Operations
Analyst position and the vacant Administrative Analyst position involve retiding of a
current classification, change in job titles only, and do not include any changes in job
responsibilities.
R-00-53 Page 3
• The Receptionist and Administrative Clerk positions will be combined and reclassified into
the single Receptionist/Administrative Clerk position, and the incumbent will be granted
reclassification status, since she meets the criteria stipulated in the Personnel Policies and
Procedures Manual to qualify for reclassification status: she has been performing the
equivalent duties of the reclassified position for at least one year; the duties of the position
have gradually evolved; the reallocation is between classes within the same occupational
group with four points (4.1%) difference in salary between the former receptionist position
and the new class; and she has the qualifications necessary to perform the work assigned to
the position.
• The former Administrative Assistant position will be eliminated. This position was created
in 1992 but was not filled at that time due to budgetary constraints. The position has
remained vacant since its inception, and the intended duties of the position have been
absorbed by other positions.
• The former Secretary position will be retitled to Administrative Assistant; the former
Office Manager/Secretary to the General Manager will be retitled to Senior Administrative
Assistant; the former Supervising Ranger - Maintenance and Construction position will be
retitled to Maintenance&Construction Supervisor; and the former Supervising Patrol
Ranger will be retitled Supervising Ranger. All of these are retiding of a classification,
reflecting changes in job title only, and do not include any changes in job duties.
The recommended salary ranges for each position are based on a comparison of District salaries to the
median labor market salaries, and an evaluation of internal relationships. The recommended salary
adjustments range from an increase of four points (4.1%)to fourteen points (15.0%), for an average
increase of 7.6%, and reflect a salary plan that is both internally equitable and generally competitive
with the external marketplace.
Cost-of-Living Adjustment (COLA)
The attached 2000 COLA Comparison Chart (Attachment B) reflects salary adjustment information for
the majority of agencies in our competitive labor market. The average scheduled increase for these
agencies in 2000 is 4%. Consumer Price Index (CPI) data for the San Francisco-Oakland-San Jose
Area for the period February 1999 to February 2000 (the most recent available) shows a 4.2% change
for the all urban consumers category and a 4.0% change for the urban wage earners and clerical
workers category. During the period April 1997 through April 1999, the CPI increased a total of
11.4% for all urban consumers and 10.7% for urban wage earners &clerical workers, while District
cost-of-living adjustments during the same period totaled 7%. (District COLAs were restrained during
this period to help offset the cost of adding the PERS 2% at 55 retirement formula. However, after
the first year of implementation of the 2% at 55 formula, the costs were reduced because of revisions
to PERS actuarial guidelines and increased returns on PERS' investment portfolio.) With the addition
of the February 2000 CPI figures, the total CPI increase for the period 1997 to 2000 is 15.6% and
15.1%, respectively. The proposed 6-point (6.2%) cost-of-living adjustment for District staff would
ear f our-year the total District cost-of-living adjustments for the same ou y period to a total of 13%.
r
R-00-53 Page 4
Spry Plan Implementation
The compensation analysis indicates that District salaries are in almost all cases below, and in some
cases significantly below, the labor market median. Further, the District has not kept pace with CPI in
recent years through cost-of-living adjustments. The current labor market is extremely competitive, and
the District has begun to experience both attrition of current staff and difficulty in attracting qualified
candidates for new and vacant positions. Given the extremely competitive labor market, the high cost
of living in Silicon Valley, and the critical need to attract and retain qualified employees, it is
recommended that the Board approve the attached Position Classification and Compensation Plan
(Attachment C), which reflects a full, step-to-step implementation of the compensation analyses
recommendations, plus a 6-point (6.2%) cost-of-living adjustment for all office, supervisory, and
management staff.
CalPERS Health Plan Program
The District has long participated in Santa Clara County's benefit programs as a sub-group. In recent
years the County has undergone numerous changes in health plan coverage, resulting in fewer options,
disruptions in coverage, and higher costs for District employees. In order to address this problem the
District is proposing to contract with the CalPERS Health Plan Program, which offers as many as 11
different health plans from which employees may choose. The District contribution will be set at a
rate equivalent to the CalPERS Kaiser Foundation plan premium for one-party, two-party, or family
coverage, as appropriate for each employee. Implementation of the CalPERS Health Plan Program
will take approximately three months, and the new coverage is targeted to become effective August 1,
2000. Until such time as the CalPERS Health Plan Program is in place, it is proposed to increase the
District's contribution to the current Health Net family medical plan premium ($522.38)to equal the
Kaiser family rate ($478.56), retroactive to April 1, 2000. Implementation of the CalPERS Health
Plan Program will require returning to you with an implementation resolution at a future meeting.
Section 125 Cafeteria Plan and Retiree Medical Coverage
The Public Employees' Medical and Hospital Care Act (PEMHCA), which governs the CalPERS
Health Plan Program, requires that public agencies enrolled in PERS health plans offer retiree medical
coverage and contribute an equal amount toward the cost of medical coverage for active and retired
employees. The CalPERS definition of a District retiree is any employee who terminates from the
District with a minimum of five years of service, is at least 50 years of age, and who begins receiving
a PERS retirement benefit within 120 days of separating from the District. However, PERS law
permits employers to contribute a minimum of$16 per month toward the cost of retiree medical plan
coverage, and to create a Section 125 cafeteria plan to provide active employees with increased funds
to pay for the full cost of medical plan coverage. The District proposes to contribute$50 per month
toward the cost of retiree medical plan coverage, and to create a Section 125 cafeteria benefit plan for
active employees. The District will contribute to the cafeteria fund amount for each employee an
amount equivalent to the Kaiser Foundation plan for one-party, two-party, and family coverage, as
appropriate, and the monthly premium amounts for the current dental and vision care plans. The cost
of the cafeteria plan administration is estimated to be approximately $1,500 per year, which will be
paid by the District. This cost will be offset by an overall reduction in medical plan premium costs,
primarily due to the three-tier rate system in PERS (one-party, two-party, or family coverage) versus
the current two-tier rate system under the County (individual or family coverage).
R-00-53 Page 5
Sick Leave Conversion Option
The District currently provides a sick leave conversion program whereby employees with a minimum
of 10 years of service can cash out a percentage of unused sick leave at the time of separation from
District employment (20% after 10 years; 25% after 16 years; and 30% after 21 years). To help
defray the cost of retiree medical coverage, an additional sick leave conversion option is proposed for
employees who retire from the District and who participate in the CalPERS Health Plan Program.
This option would enable retired employees to convert up to 100% of the value of unused sick leave at
the time of retirement toward the cost of future retiree medical plan premiums. This means that the
employee could opt to take the cash conversion amount applicable at the time of retirement and apply
the balance to medical plan premiums, or choose to apply the entire amount to medical plan premiums.
Personal Leave, Vacation. and Administrative Leave
As part of the overall effort to enhance the District's ability to attract and retain qualified employees in
an extremely competitive job market, several improvements to "time off" benefits are recommended:
• Provide an additional eight (8)hours of personal leave per calendar year, bringing the total
to 28 hours for office, supervisory, and management employees, and 24 hours for
supervising patrol rangers and maintenance and construction supervisors. The 8 additional
hours would be prorated to 6 hours for the current calendar year. (Supervising patrol
rangers and maintenance and construction supervisors receive 92 hours of holiday time and
24 hours of personal leave time per year, as do the bargaining unit members they
supervise. The remaining office, supervisory, and management employees receive 88
hours of holiday time and 28 hours of personal leave time per year, which is equivalent in
total hours to the bargaining unit and field supervisors.)
• Increase the vacation accrual rate to the equivalent of three weeks per year (120 hours) for
the first five years of employment. This will greatly enhance the District's ability to
recruit employees who have already reached three or more weeks of vacation at prior
places of employment, and will benefit current employees with less than five years of
service. The remaining vacation schedule, which is competitive in the marketplace, will
remain unchanged at 15 days per year for 5 to 9 years of service; 20 days per year for 10
to 14 years of service; 21 days per year at 15 to 19 years of service; 23 days per year at 20
to 24 years of service; and 25 days per year at 25 or more years of service.
• Provide administrative leave to exempt employees who are otherwise not compensated for
extra hours worked or time spent at evening or weekend meetings or trainings.
Management employees currently receive 5 days of administrative leave per year. This
proposal would extend this benefit to exempt employees who typically work extra hours
without compensation. Exempt employees would receive a minimum of 2 days of
administrative leave per year. Exempt classifications that qualify for 2 days of
administrative leave include: Open Space Planner I, Support Services Supervisor,
Attorney, Area Superintendent, Management Analyst, Land Protection Specialist, Visitor
Services Supervisor, and Open Space Planner II. Exempt employees who are required to
regularly attend night and/or weekend meetings or conduct trainings would receive 5 days
of administrative leave per year. Exempt classifications that qualify for 5 days of
administrative leave include: Docent Coordinator, Volunteer Coordinator, Resource
I
R-00-53 Page 6
Management Specialist, Senior Planner, Open Space Planner H (depending on
assignments), Management Analyst (depending on assignments), Real Property
Representative, and Senior Acquisition Planner. Management employees who currently
receive 5 days would receive an increase to 8 days of administrative leave per year.
Management classifications that qualify for 8 days of administrative leave include: Public
Affairs Manager, Administration/Human Resources Manager, Land Acquisition Manager,
Operations Manager, Planning Manager, and Assistant General Manager.
• In order to provide greater flexibility for employees to balance time off with financial
needs, an added option is proposed to enable employees with a minimum of 120 hours of
accrued vacation to cash out up to 40 hours of vacation per calendar year. This option will
be made available to employees in December of each year.
Life Insurance
The Johnson&Associates benefit study indicated that District life insurance benefits are competitive,
but several agencies offer a better benefit than the one times annual salary that the District offers. In
the interest of improving the District's overall competitive position in the marketplace, an increase in
life insurance coverage from one times annual salary to two times annual salary is proposed. The cost
of this benefit improvement is estimated to be$8,750.
Tuition Reimbursement
The District has not increased the maximum tuition reimbursement amount since the program was
implemented more than 15 years ago. The costs of education have increased substantially since that
time. An increase in the maximum tuition reimbursement amount from$300 to $600 per employee per
year (within budget limits) is recommended to remain competitive with the District's labor market
agencies.
Budget Implications
The total cost of the salary and benefit changes proposed in this report is $436,157 for all District
staff. The budget implications are discussed in more detail in a separate report on this evening's
agenda (see report R-00-56). The General Manager's recommendations in this report are conditioned
on Board approval of the budget appropriations recommended in Report R-00-56, under agenda item 3.
Prepared by:
Deirdre Dolan, Administration/Human Resources Manager
Contact person:
Same as above
I
Midpeninsula Open Space District
Salary Recommendations-Benchmark Classes set to Market Median
Current Market Recom. Recomm. Percent
Recommended Class Title Current Class Title Max Median Range Max.(able) Change Internal AllgnmentiSalary Setting Rationale
1 Receptionist/Administrative Clerk Administrative Clerk 2,838 $ 2,997 238 $3,013 6.2% Benchmark;set to market
2
3 Open Space Technician Open Space Tachnkisn $3,230 252 U463 7.2% Alsgotiated kwoess,
4 farm Maintenance Worker Farm Usintonarroa VA)rkar SA230 252 $3,403 7.2% Mego6eled kwasse
5
8 Administrative Assistant Secretary $3,263 $ 3,474 253 $3,498 7.2% Benchmark;set to market
7
8 Lead Open Speos Technklen Lead Open Space ToOmk4n S4395 257 53,6W T.2% Negobslsd kvaasss
9
10 Real Property Assistant Real Property Assistant $3,498 258 $3,877 5.1% Approx.5%above Administrative Assistant
11 Public Affairs Assistant Public Affairs Assistant $3,498 258 53,877 5.1% Approx 5%above Administrative Assistant
12
13 Senior Administrative Assistant Office Manager/Secretary to General Manager $3,804 $ 3,845 263 53,864 7.2% Benchmark;sat to market
14
15 Planning Technician Planning Technician $3,498 $ 3,905 205 $3,942 12.7% Benchmark;set to marled
16 Ranger Ranger SA 677 265 $3,942 7.2% Nego i&W in ream
17
18 Accounting Specialist Accounting Specialist $3,788 268 $4,081 7.2% Approx 5%above Senior Administrative Assistant
19 Network Specialist Network Specialist $3,788 208 $4,061 7.2% Same an Accounting Specialist
20
21 Docent Coordinate Docent Coordinator $3,788 270 $4,143 9.4% Same as Volunteer Coordinator
22 Volunteer Coordinator Volunteer Coordinator $3,788 270 54,143 9.4% Approx.20%below Visitor Services Supervisor
23
24 Equipment Mechanic Operator Equipment Mechanic Operator S4,001 273 $4,208 5.1% Negolieted kwease
25
28 Open Space Planner I Open Space Planner 1 $4,061 275 $4.354 7.2% Appmx 15%below Open Space Planner it
27
28 Supowisirg Patrol Ranger Supervising Patrol Ranger $4,354 280 54,576 5.1% Approx 20%below Area Superintendent
29 Maintenance 8 Construction Supervisor Supervising Construction&Maintenance Ranger $4,354 280 54,578 5.1% Approx.20%below Area Superintendent
30
31 Support Services Supervisor Support Services Supervisor $4,715 290 $5,056 7.2% Approx.10%below Area Superintendent
32 Visitor Services Supervisor Visitor Services Supervisor $4,715 290 $5,055 7.2% Same as Support Services Supervisor
33 Resource Management Specialist Resource Management Specialist $4,715 290 $5,056 7.2% Same are Open Space Planner H
34 Open Space Planner 11 Open Space Planner 8 $4,715 $ 5,030 290 55,055 7.2% Benchmark;set to market
35 Land Protection Specialist Land Protection Specialist $4,715 290 $5,056 7.2% Sarre as Open Space Planner 8
36
37 Management Analyst Operations Analyst $4,715 S 5,235 294 $5,200 11.6% Benchmark;set to market
38 Management Ann" Administrative Analyst $4,715 $ 5,235 2W $5,200 11.6% Benchmark;set to market
39
40 Area Superintendent Area Superintendlent $5,055 $ 5,576 300 55,584 10.5% Benchmark;set to market
41
42 Real Properly Representative Real Property Representative $5,208 300 $5,584 7.2% Approrr.20%below Land Acquisition Manager
43 Senior Acquisition Planner Sens Acquisition Planner $5,208 300 $5,684 7.2% Same as Senior Plan
44 Senor Planner Senior Planner $5,208 300 $6,664 7.2% Approx.10%above Open Space Planner II
45
46 Attorney Research Attorney $5,208 305 $5,8W 12 7% Approx.5%above Senior Planner
47
48 Public Affairs Manager Public Affairs Manager $5,928 310 $8,170 4.1% Approx.20%above Visitor Services Supervisor
49
50 Administration/Human Resources Manager Administratio*1uman Resources Manager $5,928 320 $6,817 15.0% Sams es Operations Manager
51
52 Land Acquisitiwr Manager Land Acquisition Manager 58,357 320 $6,817 7.2% Sane as Operations Manager
53 Operations Manager Operations Manager $6,357 320 $6,817 7.2% Approx.20%above Area Superintendent
54 Planning Manager Planning Manager $6,357 320 $8,817 7.2% Sams es Operations Mang
55
58 Assisant General Manager Assistant General Manager $7.383 335 $7,917 7.2% Approx,15%above Operations Manager
SCS•-Same as current salary F-2
I
000 COLA COMPARISON CHAR
Thursday, April 06, 2000
AGENCY PREVIOUS COLA INCREASE UPCOMING COLA INCREASE COMMENTS
EBRPD 3.8% 4/99 4% 4/00 Based on Feb CPI
Redwood City,City of 4% 2/99 4.5% 2/00
4.5% 12
Santa Clara,City of 4.5% 12 1
5.5% 12/99 4.5% 12 2
4.5% 12 3
/0
/0
/0
/0
2.5% 7/99 2.5% 7100
Marin Water District 2.5% 7101
Cupertino,City of 5% 7/11/99 Unknown 7100 Based on April CPI
Los Gatos,Town of 5)6 if trained in 7/99 4.5% 3/00 7100 Cola Unknown
Roth park &
maint
Los Altos,City of 3% 7/99 Unknown 7100 Based on Feb CPI
Negotiating
Mountain View,City of 4% 7/99 4% 7100 Based on Feb CPI
2% 5/99 $1,500 one time 5/00
Palo Alto,City of cash payment
San Jose,City of
San Mateo,City of Unknown
4% 7/99 4% 7100
Sarat a,City of Negotiating since
Sunnyvale,City of 4% 6/98 Unknown 6100 June 1999. At
Impasse
Marin County
6% 10/99 4% 10/0
San Mateo County 5% 10/010
4% 7/99 4% 7
Santa Clara County 5% 7 1
MROSD 3% 4/99 4/00
Represented
I Off,Su &Mgmt I I
CONSUMER PRICE INDEX
San Francisco—Oakland—San Jose MROSD
All Urban Consumers Urban Wage Earners &Clerical Workers COLA
...... .....
..........
.... ............
lDe'...C"OOM' 4496,
F
April 1999 4.6% 5.0% 3%
April 1998 3.1% 2.5% 1%
April 1997 3.7% 3.2% 3%
Total % Increase 11.4% 10.7% 7%
1997- 1999
1997— 2000* 15.6% 15.1% 13%
Used as a basis for April 2000 COLA (best available information)
Mi, ,eninsula Regional Open Space Distl
Position Classification and Compensation Plan
Effective 04/01/2000
Classification Step Range Hourly Range Monthly Range Annual Range
Receptionist/Administrative Clerk 219._ 244. $14.389.$18.453 $2,494 _ $3,198 $29,929 _ $38,381
Farm Maintenance Worker 233._ 258. $16.539_$21.211 $2,867 . $3,677 $34,402 _ $44,118
Open Space Technician 233._ 258. $16.539_$21.211 $2,867 _ $3,677 $34,402 . $44,118
Administrative Assistant 234._ 259. $16.705_$21.423 $2,8% _ $3,713 $34,746 _ $44,560
Lead Open Space Technician 238._ 263. $17.383.$22.293 $3,013 _ $3,864 $36,157 _ $46,369
Public Affairs Assistant 239._ 264. $17.557_$22.516 $3,043 _ $3,903 $36,519 _ $46,833
Real Property Assistant 239._ 264. $17.557_$22.516 $3,043 . $3,903 $36,519 . $46,833
Senior Administrative Assistant 244._ 269. $18.453.$23.664 $3,198 _ $4,102 $38,381 . $49,221
Planning Technician 246._ 271. $18.823_$24.140 $3,263 _ $4,184 $39,153 _ $50,211
Ranger 246._ 271. $18.823_$24.140 $3,263 . $4,184 $39,153 _ $50,211
Network Specialist 249.. 274. $19.394_$24.871 $3,362 _ $4,311 $40,339 _ $51,732
Accounting Specialist 249._ 274. $19.394_$24.871 $3,362 . $4,311 $40,339 . $51,732
Docent Coordinator 251._ 276. $19.784.$25.371 $3,429 _ $4,398 $41,150 . $52,772
Volunteer Coordinator 251._ 276. $19.784 $25.371 $3,429 _ $4,398 $41,150 . $52,772
Equipment Mechanic Operator 254._ 279. $20.383_$26.140 $3,533 _ $4,531 $42,397 _ $54,371
Open Space Planner 1 256.. 281. $20.793_$26.665 $3,604 . $4,622 $43,249 . $55,464
Maintenance&Construction Supervisor 261.. 286. $21.853_$28.026 $3,788 . $4,858 $45,455 _ $58,293
Supervising Ranger 261._ 286. $21.853_$28.026 $3,788 _ $4,858 $45,455 _ $58,293
Land Protection Specialist 271.- 296. $24.140_$30.958 $4,184 _ $5,366 $50,211 _ $64,392
Visitor Services Supervisor 271.. 296. $24.140.$30.958 $4,184 _ $5,366 $50,211 - $64,392
Support Services Supervisor 271.- 2%. $24.140_$30.958 $4,184 _ $5,366 $50,211 _ $64,392
Resource Management Specialist 271.. 2%. $24.140.$30.958 $4,184 . $5,366 $50,211 . $64,392
Open Space Planner 11 271.- 2%. $24.140_$30.958 $4,184 _ $5,366 $50,211 _ $64,392
Management Analyst 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 . $67,007
Senior Acquisition Planner 281.. 306. $26.665.$34.202 $4,622 . $5,928 $55,464 . $71,140
Senior Planner 281._ 306. $26.665.$34.202 $4,622 _ $5,928 $55,464 _ $71,140
Real Property Representative 281._ 306. $26.665_$34.202 $4,622 _ $5,928 $55,464 . $71,140
Area Superintendent 281._ 306. $26.665_$34.202 $4,622 _ $5,928 $55,464 _ $71,140
Attorney 286.- 311. $28.026_$35.951 $4,858 _ $6,232 $58,293 . $74,778
Public Affairs Manager 291._ 316. $29.455.$37.790 $5,106 . $6,550 $61,267 _ $78,602
Planning Manager 301._ 326. $32.538_$41.754 $5,640 _ $7,237 $67,679 _ $86,847
Operations Manager 301._ 326. $32.538.$41.754 $5,640 _ $7,237 $67,679 . $86,847
Land Acquisition Manager 301._ 326. $32.538_$41.754 $5,640 _ $7,237 $67,679 . $86,847
Administration/Fluman Resources Manager 301._ 326. $32.538_$41.754 $5,640 _ $7,237 $67,679 - $86,847
Assistant General Manager 316._ 341. $37.790-$48.493 $6,550 _ $8,405 $78,602 . 100,865
**Does not include board appointees: General Manager,Legal Counsel,Controller
The salary range for Seasonal Open Space Technicians is$13.56 to$14.97 per hour with actual individual rate to be determined at time of hire. Range is 20
points below Open Space Technician range.
Salary ranges determined on 40 hour per week basis.
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Reglonai Open ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-00-52
Meeting 00-09
April 26, 2000
AGENDA ITEM 2
AGENDA ITEM
Approval of Memorandum of Agreement with Service Employees International Union, AFL-
CIO Local 715 J?
GENERAL MANAGER'S RECOMMENDATION
i
Adopt the accompanying resolution approving the Memorandum of Agreement with Service
Employees International Union, AFL-CIO Local 715, for a term of April 1, 2000 through
March 31, 2003, retroactive to April 1, 2000, recommendations are contingent upon Board
approval of budget appropriations under agenda item 3 (Report R-00-56).
DISCUSSION
The District entered into contract negotiations in February, 2000 with Service Employees
International Union, AFL-CIO Local 715, the exclusive bargaining representative for the
purpose of labor relations for the District's open space technicians, lead open space
technicians, rangers, equipment mechanic-operators, and farm maintenance worker. Local
715's negotiating team included Mary Lee, Worksite Organizing Director for Local 715,
Solito Barana, Worksite Organizer for Local 715, open space technician Grant Kern, and
rangers Michael Newburn and Brian Malone. The District's negotiating team included Sue
Schectman, General Counsel, John Escobar, Assistant General Manger, and Deirdre Dolan,
Administration/Human Resources Manager.
The District and Local 715 negotiating teams successfully reached tentative agreement on the
proposed contract on Wednesday, April 5. The District's open space technicians, lead open
space technicians, rangers, equipment mechanic-operators, and farm maintenance worker held
a contract ratification meeting on Thursday evening, April 6, and the unit voted to ratify the
The ef
fective date of the proposed Memorandum of Agreement is recommended to
agreement. g
r �
be retroactive to April 1, 2000.
The attached summary of the 2000 contract provisions highlights salient points of the proposed
Memorandum of Agreement, particularly items that differ from the current contract. The
proposed Agreement contains changes proposed by Local. 715, as well as changes proposed by
the District, and covers a term of three years. It provides for implementing a 7-point (7.2%)
330 Distel Circle * Los Altos,CA 94022-1404 Phone:650-091-1200
FAX: 650-691-0485 & E-mail: mrosd@openspace.org Web site:www.opensl)ace.org
Board of Directors:Pete Siemens,Mary C. Davey, led Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C. Nitz - Genera/Manager:L.Craig Britton
R-00-52 Page 2
parity salary adjustment the first year for rangers, open space technicians, lead open space
technicians, and farm maintenance worker, and a 5-point (5.1%) parity salary adjustment the
first year for equipment mechanic-operators. The parity adjustments are consistent with the
results of the compensation analysis that was performed by Johnson & Associates in
accordance with the prior Memorandum of Agreement with Local 715. The proposed
Agreement also provides for a 6-point (6.2%) cost-of-living adjustment (COLA) for the first
year, a 4-point (4%) COLA for the second year, a 5-point (5.1%) COLA for the third year.
Several benefit enhancements are also proposed including personal leave, vacation, and fife
insurance increases, and the addition of the CalPERS Health Plan Program and associated
cafeteria benefits plan. These compensation and benefit proposals have been described in detail
in Report R-00-53 on this evening's agenda.
The proposed salary and benefit adjustments are appropriate based upon the results of the
compensation analysis, which compared District salaries and benefits to comparable labor
market agencies, Consumer Price Index (CPI) data, and cost-of-living adjustments that have
been made by other public agencies. The entire contract package is fair and reasonable given
the three-year term and the District's need to retain a competitive position in the labor market.
The entire agreement is available at the District office for public inspection.
Prepared by:
Deirdre Dolan, Administration/Human Resources Manager
Contact Person:
Same as above
i
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R-00-52 Page 3
D 2 CPROVISIONS
SUMMARY OF PROPOSE 000 CONTRACT CT
Article 1 -Preamble
• No changes.
Article 2 -Union Recognition/Security
• Increases the number of District employee union representatives from three to four.
• Agrees to provide the Union with agendas for the Legislative, Finance, and Public Affairs
Committee meetings.
Article 3 - No Discrimination
• Revises language so the categories of District workers protected from discrimination are
consistent with the language in the Fair Employment and Housing Act (FEHA).
Article 4 -District Rights
• No changes.
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Article 5 - Schedules, Overtime and Call-Back Time
• Clarifies that emergency situations which impact scheduling can be declared by Area
Superintendents or District Managers.
• Pays overtime for time worked in excess of scheduled workday, or in excess of forty hours
per week.
• Enables District to pay probationary workers overtime pay in lieu of compensatory time off
for overtime worked as a result of training, and clarifies that the "4/10 schedule" is not
available to rangers in probationary status.
• Clarifies that rangers do not receive paid meal periods when attending all-day training
sessions.
• Includes a side letter agreement to discuss "9/80 schedule" for maintenance workers and
other scheduling issues.
Article 6 -Worker Disability Coverage/Modified Duty
• Requires supervisor notification of all medical appointments that occur on work time in the
same manner as sick leave reporting.
• Requires documentation of work status from the treating physician on a District-provided
form.
• Clarifies procedure for determining modified duty assignments.
Article 7 - Compensation and Benefits
Compensation
• Effective April 1, 2000: 7-point parity increase for rangers, lead open space technicians,
open space technicians, and farm maintenance worker; 5-point parity increase for
equipment mechanic-operators; 6-point cost-of-living adjustment for all bargaining unit
members
• Effective April 1, 2001: 4-point cost-of-living adjustment
• Effective April 1, 2002: 5-point cost-of-living adjustment
I
R-00-52 Page 4
Benefits
• Adds the CalPERS Health Plan Program which provides a choice of 11 medical plans; sets
the District medical plan contribution at the equivalent of the Kaiser Foundation plan
premiums for 1-party, 2-party, or family coverage; increases District contribution to
CaIPERS Kaiser Plan level ($478.56 per month) from April 1 through implementation of
the CalPERS Health Program (target date August 1, 2000).
• Adds a Section 125 cafeteria flexible benefits plan in conjunction with the CalPERS Health
Plan Program which provides options for employees who choose lower cost medical plan
or waiver of medical, dental, or vision plan to direct savings to deferred compensation,
other benefit options, or receive as cash. Also enables District to contribute different
amounts toward cost of active and retiree medical plan premiums.
• Provides retiree medical plan contribution of$50 per month.
• Agrees to continue to provide current Delta Dental Plan and Vision Service Plan, to pay
full premiums for such plans, to provide similar plans if said plans become unavailable,
and to meet and confer regarding such replacement plans.
• Increases basic life insurance to the equivalent of two times annual salary.
Differentials
• Increases night shift differential to $2.00 per hour effective April 1, 2000, and to $2.25 per
hour effective April 1, 2001.
• Increases split shift differential to $30 per workday.
• Adds shift change differential of$30 per workday if scheduled shift is changed without 24
hours notice.
Article 8 -Evaluations and Merit Pay
• Changes performance evaluation terminology from Interim Performance Evaluation to
Interim Progress Report and Merit Evaluation to Annual Performance Evaluation.
Clarifies intent of interim progress reports.
• Reduces by one the number of areas of performance that may be rated Below Standard to
result in an overall Below Standard performance evaluation rating.
• Consolidates the number of performance evaluation categories for open space technicians to
equalize the ratio of Below Standard performance ratings to Meets or Above Standard
performance ratings which may result in an overall Below Standard rating.
• Establishes that two consecutive Below Standard ratings in the same area of performance
on two consecutive Annual Performance Evaluations will result in an overall Below
Standard rating and no merit pay increase.
• Clarifies that Remediation process may only result from an overall Below Standard rating
on an Annual Performance Evaluation; will not be longer than six months from the original
evaluation date; will include a Plan for Improvement; and can include a temporary or
permanent change in duty station.
Article 9 -Uniforms
• Increases uniform allowance 8% each year: $325 effective April 1, 2000, $351 effective
April 1, 2001, and $378 effective April 1, 2002
• Increases bicycle patrol uniform allowance to $54 effective April 1, 2000, $59 effective
April 1, 2001, and $64 effective April 1, 2002.
• Raises threshold for voluntary bike patrol from 50 to 60 hours to qualify to receive initial
pants and jacket, and annual allowance in subsequent years.
I
R-00-52 Page 5
Article 10 - Vacation
• Increases accrual rate to equal three weeks (120 hours)vacation per year during the first
five years of service.
• Changes minimum vacation increment from four hours to one-half hour.
• Allows probationary workers to use vacation in the same manner as non-probationary
workers.
Article 11 -Holidays and Personal Leave
• Changes calendar to list holidays, but not dates
• Changes to December 31 the date upon which any time remaining in the holiday bank from
the calendar year is paid out in cash. Unit members assigned to work December 24 or 25
may convert up to 12 unused holiday hours to vacation.
• Increases personal leave amount from 16 to 24 hours per calendar year.
• Changes to December 31 the date by which personal leave time must be used.
Article 12 - Leaves of Absence With Pay
• Increases from 6 days to 96 hours (12 days) the amount of sick leave a worker may use to
care for a family member or domestic partner.
• Requires workers to complete a form when using sick leave, stating the dates and hours of
the absence and the reason.
• Provides an option for workers who retire from the District to apply up to 100% of the
value of unused sick leave toward the cost of retiree medical plan premiums.
• Creates new category of Administrative Leave and clarifies pay status.
Article 13 - Family Medical Leaves and Leaves Without Pay
• Separates Disability Leaves and Family Care Leaves into separate sections for clarity.
• Requires the use of all but 40 hours of paid leave time (vacation, holiday bank, personal
leave) during the period the worker is on leave.
Article 14 -Tuition Reimbursement
• Increases the maximum reimbursement per fiscal year from$300 to $600.
• Increases the yearly fund amount for the bargaining unit from $1000 to $2000.
Article 15 - Grievance Procedure
• Revises the District's grievance procedures and includes binding arbitration of grievances.
Article 16 - Layoffs
Y
• No changes.
Article 17 -Disciplinary Procedure
• Revises list of grounds for discipline.
• Increases length of time written warnings and reprimands may remain in the personnel file
from twelve months to two years; may then be removed at worker's request if no other
discipline.
• Clarifies that a Plan for Improvement may be used in conjunction with written warnings
and reprimands, and will be removed from the personnel file in the same manner as
warnings and reprimands.
• Clarifies level of management responsible for imposing property loss discipline.
• Clarifies that appeal process will comply with Public Safety Officer's Procedural Bill of
Rights as appropriate.
R400-52 Page 6
Article 18 -Probationary Period
1 restriction nprobationaryworkers use of accrued vacation time.
Deletes0
Article 19 - Contracting Out (New Article)
• Provides that the District will give 30 days' prior written notice of its intent to transfer
certain work above a $25,000 threshold that is presently performed by the bargaining unit
to an independent contractor where such transfer could result in layoff, loss by attrition, or
permanent transfer of work presently performed by the unit. Provides the opportunity for
the bargaining unit to meet and confer on the effect of such contracting out. Excludes
work currently or customarily let out to contractors.
Article 20 - No Strikes/Lockouts
• No changes.
Article 21 - Effect of Agreement
• No changes
Article 22 - Savings Clause
• No changes
Article 23 -Term of Agreement
• April 1, 2000 - March 31, 2003
Appendix A -District Salary Table
• Expanded table to include Step 210 through Step 285
Appendix B -Regular Uniform Items
• Changes tan parka to green jacket.
Appendix C - Catastrophic Leave Program for Serious Illness
• No changes.
Appendix D -4/10 Alternate Work Schedule Guidelines
• No changes.
Side Letter Agreement (not part of contract)
• Agreed that by October 1, 2000, the District will meet with bargaining unit representatives
to discuss 9/80 work schedules for maintenance workers.
Personal Property Loss (not part of contract)
• Developed claim form and procedure for requesting up to $100 reimbursement for personal
property that is lost, damaged, or destroyed as a result of work with the District.
i
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I
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPROVING THE MEMORANDUM OF AGREEMENT BETWEEN
THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AND
SERVICE EMPLOYEES INTERNATIONAL UNION, AFL-CIO
LOCAL 715
WHEREAS Service Employees International Union AFL-CIO Local 715 is the exclusively
Y
recognized employee organization for the District's Open Space Technicians, Lead Open Space
Technicians, Rangers, Equipment Mechanic-Operators, and Farm Maintenance Worker; and
WHEREAS, pursuant to California Government Code Section 3500 et seq., representatives of
the District and Local 715 have completed negotiations for a Memorandum of Agreement for a term of
April 1, 2000 through March 31, 2003; and
WHEREAS, on April 6, 2000, the bargaining unit represented by Local 715 ratified the
Memorandum of Agreement;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula
Regional Open Space District does approve the Memorandum of Agreement between Service
Employees International Union AFL-CIO Local 715 and the Midpeninsula Regional Open Space
District, a copy of which is attached hereto and by reference made a part hereof.
I
Regional Open
h
R-00-57 MIDPENINSUTA REGIONAL OPEN SPACE DISTRICT
Meeting 00-09
April 26, 2000
AGENDA ITEM 3A
AGENDA ITEM
Controller's Report on the Proposed Fiscal Year 2000-2001 Budget(As Amended)
DISCUSSION
I
The following cash projection shows the impact of the proposed fiscal year 2000-2001 budget on
the District's cash position. The District will begin the new fiscal year with estimated cash
balances totaling$36.9 million. Approximately $3.5 million of this cash is not available to meet
operating needs as it represents the reserve requirements of our outstanding public notes.
Overall, projected income and available cash is adequate to cover budgeted debt service,
operating expenses, preserve development, reserve requirements, and up to $36 million for new
land acquisition. No new financing is assumed in this budget. As shown in the attached monthly
cash flow projection, no cash flow problems are anticipated.
ANNUAL CASH FLOW PROJECTION
FISCAL YEAR 2000-2001 BUDGET
($Thousands)
Estimated Beginning Cash Balance 36,931
Plus: Tax Revenue 14,999
Grant and Joint Project Income 1,232
Interest Income 1,750
Rental Income 683
Other Income 100
Total Income 18,764
Minus: Major Improvements 697
Annexation e i n Expense 128
p
Operating Expenses 6,751
Debt Service 6,079
Land Purchases 20,000
Total Expenditures 33,655
Ending Cash Balance 22,000
3::30 Distel Circle « Los Altos, CA 94022-1404 Phone:650-691-1200
FAX:650-691-0485 * E-mail: mrosd a openspace.org Web site:www.opetispace.org
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Nanko, Betsy Crowder,Kenneth C.Nitz . Generd,Manager:L.Craig Britton
I
R-00-57 Page 2
Income
1. Tax Revenue is budgeted at $15.0 million(68%from Santa Clara County and 32%from
San Mateo County). This assumes continued strong real estate activity and no change in
state funding formulas. This District budget assumes that current secured taxes, in the tax
year ending June 2001, will increase 10% in our portion of Santa Clara County and 9% in
San Mateo County.
2. Grant and Joint Project Income is projected at $1,232,000; $1,085,000 tied to six specific
potential land purchases and $147,000 for preserve development.
3. Interest Income is projected at $1,750,000, assuming an average investment rate of 5.7%.
4. Rental Income is budgeted at $683,000, up 9%from an estimated $626,230 in 1999-2000.
5. Other Income(estimated at $100,000)includes various reimbursements, fines, fees, cash
donations, and loan repayments.
Debt Capacity and Financing
At the end of March 2000, the District will have bonded indebtedness equal to approximately
44% of its debt limit. The current financial plan assumes the next financing would occur in 2002.
Debt Service
Debt service requirements for 2000-2001 are $6.08 million. These payments were detailed in the
Debt Service Annual Claims List, as approved at your meeting of March 22, 2000.
Other Expenditures
1. Major Improvements: The budget includes $697,150 for major development projects.
This compares to 1999-2000 spending of approximately$600,000.
2. Annexation: The budget assumes annexation-related expenses of$128,250.
3. Operating Expenses are budgeted at $6.75 million, up about 12%from the 1999-2000
estimated spending level. This includes salary adjustments.
4. Land Purchases are projected at$20 million.
P
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R-00-57 Page 3
Reserves
If all revenues, expenditures and debt operations occur as budgeted, the District's cash balances
would total $22.0 million at the end of the coming fiscal year.
Long-Term Cash Projections
Also attached is a ten-year cash flow projection covering the period through 2010. For 2000-
2001, the projection is the budget. Beyond 2000-2001, the projection assumes 5%tax revenue
growth and 7%growth in operating expenses. The projection also assumes a$20 million note
issue in 2002. The projection allows additional land acquisitions of$68.0 million(excluding any
grants or joint projects after 2000-2001), mostly in the next four years. The ten-year projection
also does not include any potential grants from Propositions 12 and 13, which could be
substantial.
Prepared by:
Michael L. Foster, Controller
Contact person:
Same as above
I
MROSD MONTHLY CASH FLOW BUDGET 2000-2001
4/15/00
($Thousands) APR MAY JUNE JULY AUG SEP OCT NOV DEC JAN-MAR TOTAL
BEGINNING CASH 36,931 39,364 37,989 37,722 36,200 31,336 28,847 28,005 26,635 31,509 36,931
TAX REVENUE 3,700 185 1,314 120 43 25 1,070 450 6,700 1,392 14,999
GRANTS/JOINT PROJECTS 375 50 50 50 50 100 50 50 100 357 1,232
INTEREST INCOME 100 200 150 100 200 150 100 200 150 400 1,750
OTHER INCOME 60 60 60 60 60 60 60 60 60 243 783
TOTAL REVENUE 4,235 495 1,574 330 353 335 1,280 760 7,010 2,392 18,764
CASH EXPENSES -490 -560 -530 -540 -545 -550 -555 -560 -565 -1,856 -6,751
ANNEXATION EXPENSE -5 -5 -5 -5 -5 -10 -10 -15 -15 -53 -128
MAJOR IMPROVEMENTS -55 -55 -55 -55 -55 -55 -55 -55 -55 -202 -697
DEBT SERVICE -2 0 -1 -2 -3,112 -709 -2 0 -1 -2,250 -6,079
i
OPERATING CASH FLOW 3,683 -125 983 -272 -3,364 -989 658 130 6,374 -1,969 5,109
DEBT ISSUES (NET) o
LAND PURCHASES -1,250 -1,250 -1,250 -1,250 -1,500 -1,500 -1,500 -1,500 -1,500 -7,500 -20,000
ENDING CASH 39,364 37,989 37,722 36,200 31,336 28,847 28,005 26,635 31,509 22,040 22,040
RESERVE FUNDS 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524
NOTE FUNDS 7� Q Q Q 7 i 3.812 �812 �� ��� 2,1 8 Q
AVA LABLE CA
SH ASH 32,028 30,653 30,386 28,864 27,103 25,323 24,481 23,111 25,807 18,516
MROSD 1 0-YEAR GASH FLOW PROJECTION
4/15/00 TAX GROWTH AFTER 00-01: 5%
($Thousands) EXPENSE GROWTH AFTER 00-01: 7%
FISCAL YEAR: 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10
BEGINNING CASH 36,931 22,040 5,444 11,088 5,761 6,370 6,293 6,285 6,340 6,456
TAX REVENUE 14,999 15,749 16,536 17,363 18,231 19,143 20,100 21,105 22,160 23,268
DEVELOP GRANTS 147 154 162 170 179 188 197 207 217 228
ACQ GRANTS/GIFTS 1,085
INTEREST INCOME 1,750 830 525 525 375 375 375 375 375 375
OTHER INCOME 783 773 783 773 783 783 783 783 783 783
TOTAL REVENUES 18,764 17,516 18,006 18,841 19,568 20,489 21,455 22,470 23,536 24,654
OPERATING EXPENSES 6,751 j 7,224 7,729 8,270 8,849 9,469 10,131 10,841 11,599 12,411
MAJOR IMPROVEMENTS 697 732 768 807 847 890 934 981 1,030 1,081
ANNEXATION EXPENSE 128
CURRENT DEBT SERVICE 6,079 6,157 7,265 6,891 7,063 7,237 7,428 7,623 7,820 8,003
NEW DEBT SERVICE 0 0 600 1.200 12000 1,970 1_,970 1,0_07 1.970 1.970
TOTAL EXPENSES 13.655 14,112 16,363 17.168 17,959 19,565 20 463 21,414 22.419 23 466
OPERATING CASH FLOW 5,109 3,404 1,644 1,673 1,609 923 992 1,056 1,116 1,189
NOTE PROCEEDS (NET) 19,000
LAND PURCHASES 20,000 20,000 15,000 7,000 1,000 1,000 1,000 1,000 1,000 1,000
ENDING CASH 22,040 5,444 11,088 5,761 6,370 6,293 6,285 6,340 6,456 6,645
REQUIRED RESERVES 3.524 3.524 3,524 3,524 3.524 3.524 3.524 3.524 3 524 3.524
AVAILABLE CASH 18,516 1,920 7,564 2,237 2,846 2,769 2,761 2,816 2,932 3,121
CUMM NEW LAND 1 20,000 40,000 1 55,000 1 62,000 1 63,000 1 64,000 1 65,000 1 66,000 1 67,000 1 68,000
fir'
Regional Open
ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-00-56
Meeting 00-09
April 26, 2000
AGENDA ITEM 311
AGENDA ITEM
Approval of Amended Fiscal Year 2000-2001 Operating Expense Budget Resulting from
Salary and Benefit Adjustments for Bargaining Unit Members and Office, Supervisory and
Management Staff
GENERAL MANAGER'S RECOMMENDATIONS
1. Approve the amended budget presented in this report, totaling an overall increase in
operating expenses of$436,157.
2. Adopt the attached resolution approving the amended budget for fiscal year 2000-2001.
DISCUSSION
At your meeting of March 22, 2000 you adopted a $33,218,906 budget for the fiscal year
2000-2001 that included an operating budget of$6,314,695 (see report R-00-43). As noted
when the budget was approved, it was prepared without knowing the outcome of the union
negotiations with S.E.LU. Local 715 and the salary and benefit adjustments for office,
supervisory and management staff.
Following the adoption
tion of the budget, labor negotiations and the salary Y
and benefit study for
non-represented staff were completed and the results of both are being presented to you prior
to your consideration of the recommendations contained in this report. As a result, the
amended budget reflects the proposed three-year labor contract for represented staff, and salary
and benefit adjustments for office, supervisory and management staff.
If approved, the new labor contract and changes to the salaries and benefits for all employees
will result in a $436,157 increase to the overall budget, bringing the proposed fiscal year
2000-2001 budget to $33,655,063. The proposed operating budget will increase to
$6,750,852, a 12.2% increase over the adopted 1999-2000 operating budget of$6,015,610.
The proposed budget adjustments for this report all occur in salaries and benefits which are
rising 12.7% over the adopted 1999-2000 budget. Justification for the significant increases in
salaries and benefits is described in two related staff reports being presented to you at this
330 Distel Circle * Los Altos, CA 94022-1404 * Phone:650-691-1200
FAX:650-691-0485 s E-mail: mrosd@openspace.org openspace.org * Web site:www.openspace.org �
Board ofOirectors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko, Betsy Crowder,Kenneth C.Nitz - General Manager:t.Craig Britton
R-00-56 Page 2
same meeting (see reports R-00-52 and R-00-53). In general, the proposed increases are
attributed to the fact that it is becoming increasingly difficult for public agencies in this area to
recruit and retain employees, largely because of a decrease in unemployment, lucrative
compensation plans in a large segment of the labor market, and sharp increases in housing
costs. In addition, the salary and benefit study recently completed by Johnson & Associates
indicates that District salary ranges are in most cases below, and in some cases significantly
below, the labor market median. Lastly, as explained in report R-00-53, the District's cost-of-
living increases over the past three years have not kept pace with the increase in the Consumer
Price Index (CPI), nor with the cost-of-living adjustments provided by the other agencies in
our competitive labor market.
Six Percent Budget Growth Guideline for Operating Expenses
Normally, salary and benefit adjustments are considered within the Six Percent Operating
Budget Growth Guideline but, given the unusual circumstances associated with the proposed
12.7% increase in salaries and benefits being proposed for the this year, we recommend a one-
time adjustment to the budget growth baseline. The baseline has been adjusted once since the
inception of the 6% growth guideline, in 1998 when the resource management program was
moved out of the capital improvement program.
Operating expenses include salaries and benefits, services and supplies, and fixed assets
associated with the administration of the District's five programs. According to the adopted
1999 Budget Growth Guidelines for District Operating Expenses and Capital Improvements,
the guideline can be adjusted when significantly impacted by changing conditions. The
significant increase in salaries and benefits is a result of responding to the changing conditions
in the Bay Area labor market. As outlined to the Administration and Budget Committee by
staff, the reasons that this proposed increase warrants a baseline adjustment include the
following:
• The District is just coming off a three-year contract which included implementation of
the 2% @ 55 formula for PERS, and during that time most of our comparable agencies
adopted the 2% @ 55 formula, putting the District slightly behind the local labor market.
• The District just recently lost a number of key employees, which was partly due to the
very strong labor market, low unemployment and the high cost of living in this area.
• The very tight and expensive housing market in this area (which is not a component of
the Consumer Price Index) has weakened the District's ability to attract new employees
from outside the area.
• The District just completed a comprehensive reclassification study in February 2000.
The previous study was completed in 1992, approximately eight years ago. The new
study indicates that our labor market position has eroded and therefore the salary
increases this year include a "catch-up" provision.
R-00-56 Page 3
The Administration and Budget Committee has reviewed and concurred with staffs
recommendations contained in this report. It should be noted that the Committee has
expressed concern over the long-term viability of the six percent budget growth guideline
because of a trend over the past two ears when the guideline has been exceeded. It was
Pa Y
agreed that the guideline should remain intact during the fiscal year 2001-2002 budget
preparation, but then be re-examined as necessary. It is also recognized that the full impact of
this year's salary and benefit adjustments will not be fully understood until next year when
staff vacancies have been filled and costs associated with the vacation reimbursement plan are
analyzed. Also some of the unfilled positions have been budgeted at only nine months due to
the time delay in recruiting, so next year the salary and corresponding benefits for these
positions will be budgeted for a full year.
The operating budgets and expenses, as compared with the six percent budget guideline are
shown in the following table.
FY 95-96 FY 96-97 FY 97-98 FY 98-99 FY 99-00 FY 00-01
Amended
Operating Budget >.9% >3.8% >10.3% >11% >7.4% >12.2%
Growth
Expense >1.9% >4.1% >6.7% >14.3% >8.8% >11.8%
Growth actual actual actual actual (projected) ro'ected
Attachment 1 shows the amended budgets for each of District's five programs. Attachment 2
is a revised graph for the Operating Budget Analysis Including Salary and Benefit Increases.
Prepared by:
Del Woods, Senior Management Specialist
Contact Person:
Same as above
R-00-56 Page 4 j
Attachment 1,page 1 of 2
AMENDED FISCAL YEAR 2000-2001 PROPOSED BUDGET,BY PROGRAM AREA
1. OPEN SPACE ACQUISITION AND LAND PROTECTION PROGRAM
99-00 Adopted Budget 99-00 Projected Exp. 00-01 Proposed Budget
Salaries&Benefits $250 450 $238,700 $293,250
Services&Su lies 88,950 89,060 113,580
Fixed Assets- Operating Expenses 173,000 140,900 125,600
Enterprise Subprogram 117,950 110,975 111,775
Debt Service 5,547,000 5,921 901 6,078,811
Land 20,000 000 21,025 000 20,000,000
TOTAL $26,177,350 $27,526,536 $26,735,016
2. PLANNING PROGRAM
99-00 Adopted Budget 99-00 Projected Exp. 00-01 Proposed Budget
Salaries&Benefits $423 135 $417,695 $532,232
Services &Supplies 167,000 83,935 152,290
Fixed Assets- Operating Expenses 4,250 15,700 5,600
Special Projects/Salaries &Benefits 30,165 15,080
Special Projects/Services &Supplies 331,500 103,500 100,000
Staff Facility hn rovements 135,000 32,930 105,000
Capital Improvement Projects 621,450 531,720 490,150
TOTAL $1,712,500 $1,200,560 $1,385,272
3. OPERATIONS PROGRAM
99-00 Adopted Budget 99-00 Projected Budget 00-01 Proposed Budget
Salaries&Benefits $2,360 250 $2 274,065 $2,750,050
Services&Supplies 712,900 763,262 830,850
Fixed Assets- Operating Expenses 194,700 196,447 211,500
TOTAL $3,267,850 $3,233,774 $3,792,400
R-00-56 Page 5
i
I
I
I
Attachment 1,Page 2 of 2
4. PUBLIC AFFAIRS PROGRAM
i
99-00 Proposed Budget 99-00 Projected Budget 00-01 Proposed Budget
0
Salaries&Benefits $325,325 $308,77 5 $3 4,900
Services&Supplies 192,000 196,837 203,325
I
Fixed Assets— Operating Expenses 3,000 4,100 8,400
Special Projects 11,500 6,413 28,250
TOTAL $531,825 $516,125 $544,875
I
i
5. ADMINISTRATION PROGRAM
i
99-00 Adopted Budget 99-00 Projected Budget 00-01 Proposed Budget
Salaries&Benefits $692,950 $705,750 $719,650
Services&Supplies 296,150 272,550 368,050
Fixed Assets— Operating Expenses 13,600 8,850 19,800
Special Projects&Office Facilities 65,000 35,000 90,000
TOTAL $1,067,700 $1,022,150 $1,197,500
i
RESOLUTION NO. 00-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ADOPTING AMENDED BUDGET FOR FISCAL YEAR 2000-2001
The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows:
Section One. The amended budget for the Midpeninsula.Regional Open Space District for the
fiscal year 2000-2001 is adopted as set forth in Exhibit A.
Section Two. The District's allocation of property taxes collected shall correspond to the
maximum tax rate of one percent of assessed valuation for all agencies within each county.
Section Three. A total tax rate of ten cents ($0.10)per$100 assessed valuation is adopted or such
lesser amount as may be allowable by law.
Section Four. An adjustment to the New Land Purchases budget category shall be made to reflect
any difference between actual revenue and budgeted revenue.
Section Five. Monies are hereby appropriated in accordance with said budget.
Section Six. This Resolution supercedes and replaces Resolution No. 00-16, dated March 22,
2000.
EXIIIBIT A
Midpeninsula Regional Open Space District
Budget for Fiscal Year 2000-2001
I. Revenues
A. Tax Revenues $14,999,000
B. Grant Income 1,232,000
C. Interest Income 1,750,000
D. Rental Income 683,000
E. Other Income 100,000
TOTAL REVENUES $18,764,000
IL Increase in Reserves ($12,954,906)
III. Expenditures
A. Debt Service
1. Interest $4,434,362
2. Principal 1,644,449
Debt Service Subtotal $6,078,811
B. Salaries
1. General Manager Appointees $3,584,000
2. Salary Incentive Awards 0
3. General Manager 110,350
4. Legal Counsel 66,850
5. Controller 15,000
Benefits $793,882
C. Director's Fees $30,000
Salaries and Benefits Subtotal $4 600 08 2
D. Services and Supplies
1. Legal Services $65,000
2. Regular Outside Services 56,800
3. Contract Services 478,075
4. Election/Annexation 28,000
5. Library and Subscriptions 9,350
6. Film and Developing 1,700
7. Rents and Leases 47,350
8. Utilities 100,730
9. Postage 45,500
10. Printing and Duplicating 27,400
I
D. Services and Supplies (cont'd.)
11. Insurance $184,750
12. Advertising 15,600
13. Maps and Aerials 1,200
14. Private Vehicle Expense 19,400
15. District Vehicle Expense 177,400
16. Business Meeting Expense 9,425
17. Personnel Development 78,965
18. Maintenance/Repair of Equipment 20,200 j
19. Computer Expenses 16,775
20. Office Supplies/Small Equipment 12,025
21. Field Supplies/Small Equipment 70,450
22. Outside Maintenance Services 258,150
23. Property Taxes and Permits 4,600
24. Communications - Publications 150,375
25. Communications - Special Projects 8,250
26. Volunteer Program 15,400
27. Miscellaneous 250
28. Annexation 5,000
Services and Supplies Subtotal $1,908,120
E. Fixed Assets
1. Previous Land Commitment $1,477,000
2. New Land Purchases 18,523,000
3. Appraiser 20,000
4. Site Acquisition Expense 10,000
5. Legal fees 50,000
6. Title Insurance 20,000
7. Negotiation Consultants 5,000
8. Site Engineering 10,000
9. Option Fees 10,000
10. Structures and Improvements 697,150
11. Field Equipment 15,500
12. Office Equipment 41,900
13. Vehicles 188,500
Fixed Assets Subtotal $21,068,050
TOTAL OF ALL EXPENDITURES $33,655,063
I
I
i
ATTACHMENT TWO
Agenda Item 3B
OPERATING BUDGET ANALYSIS Including Salary/Benefit Increases
7,500,000
Difference between Budget and
6% Growth Guideline=$15,079
7,000,000
Adjusted 6% Growth Line for Salary and Benefit
Increases in the amount of$436,157
6,500,000
Adjusted 6% Growth Line for RM e
Program in the amount of$92,000 p
6,000,000
Projected Actual ,
Expenses
5,500,000
5,000,000 Average Budget Growth 94/95 to 00/01 6.1%(was 5.7%)
Average Actual Growth 94/95 to 99/00 5.7%
Projected Budget Growth 00/01 to 00102 6.0% ;
Budget Growth 99/00 to 00/01 12.2%(was 5.0%) ;
4,500,000
4,000,000
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02
F— —6% Growth — 8 Budget Growth 4 Actual Growth
4/26/00, 4:00 PM
I
�
20-Apf-00
moPEwmmmxEGIoNAL OPEN SPACE DISTRICT w
PRELIMINARY BUDGET BY PROGRAM
z,00-200,
(Dollars)
« ----------------------'-------------------'—'--------------------'n
x n Acquisition If p*""*w x o=°tio"° x Public Affairs n Administration If TOTALS x
n Budget Category n Program u ,°o"m n ,°v=m o program x Program x (All Programs) o
xn---------n---------'n'---------n---------o---------o---------x
oREVENUES n n n u o x o
xn----------o--------'n---------x---------o-----------n---------o
o Tax Revenue n If it n o 14,999,GOo11 14v99,DOo11
xo---------n----------n--------'—u---------x----------n-----'----x
o Grant Income n /,085,00011 147,00011 u x n 1,232,00011
xn---------x---------'n'--------�o---------'x---------'n---'-----�o
u Interest Income n o n x x 1,50,000 If 1,750,000 o
nn---------�o---------n------'--'x---------'o---------'n---'---'--o
x Rental Income n 683�000 o n x x n 683^00 x
on---------:----------n---------'x----------n---------n--------'o
n Other Income o 100,000 x n o o o n 100,000 n
ox---------o---------n----------x---------'o---------n----------o
o n o n x x n o
n TOTAL INCOME o 1,868�000 x 147wm n o n o o 16,749,000 x 18,764,000 o
� x o If n if u n x
� n n-----------u---------n---------x------'---n---------'n---------x
n u n n x o n o
11 INCREASE IN RESERVES x o n n x n (14,891.063)11
n if n o n n n x
nn--- ----- -------------o----------n-----'----o------'--n---------'x----------n
�
�
�
�
�
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�
�
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�
�
�
�
wmPEmNSum REGIONAL OPEN SPACE DISTRICT (b)
PRELIMINARY BUDGET BY PROGRAM
2000-2001
(Dollars)
» '-------------------------'---------------'-------------------o
n / Acquisition x m="/ng o Operations n Public Affairs o Administration o TOTALS x
o Budget Category x Program x p°o=m o p=o°m x Program n r~v"m n (All Programs) x
uo----------u'--------n-------'--n---------o---------'n---------'o
o x x n n n n n
xsXPswormREe o If n o x n x
xu----'------x---------n----------n------'---o---------'n---------n
n Debt Service o x n n n n u
no----------o---------o---------n---------o----------n----------n
nmterem o +,34.362 x n x x n 4,434,362 u
un----------n---------o---------x---------u----------n---------o
� nprinwpal x 1^44,449 n n o n n 1^44,449 If
� n x---------n----'-----'n'---------x'---------n---------'n---------'u
11 SUBTOTAL 6,078,811 n n x n x 6,078,811 v
oo----------x---------'o---'-----'x---------'n---------'—x---------n
ou*=ies o : n o x n n
no-----'----n---- -----------n----------u-------'---n----------o----------o
� n*oen.ugr.^w°*tee" n 247,450 n 437,200 It 2,259,850 o 248,000 " 391,500 x 3,584,000 o
� n o---------n----n----------x----------n--- ---- -------- '---o—-------- ---- ---o
nwoalav*�"�.Awardso o x n n ox on
�
� n n--'-------n---------o---------n_--------n---------o---------o
� Geneu* m�"�� n x x n o `m�on 'm�on
ral
itn---------o---------n---------'n---------o—'--------'n'--------'x
:*Legal Counsel n o n n if 66,850 n 66.850 n
nn----------n---------x--'-------o----------o----------------n---------n
x*u��w x n x x n m�� n o�v n
� �"�,
oo---------n---------o---------o---------'n----------n---------n �
� noen^its If 45,80 n 95,03211 490,2D` 11 56,90011 105,95011 793,88211
it o----------n---------x---------o----------'n---------'o----------n �
ooirecto°Fees x it it it If `wxmn ,wmou �
� n o---------o----------x---------'n'---------n----------n---------'n �
�
xoUBm,AL n 293,25011 532,23211 2,750,05011 304,90011 719,65011 4,600,08211 �
� n x---------n---------n------'--'n---------n---------o---------x
�
�
|
�
|
|
/
mmPEwINSvLA REGIONAL OPEN SPACE DISTRICT w
PRELIMINARY BUDGET BY PROGRAM
zmm-200/
(Dollars)
x -------------------------------------------------------------n
x x �w'�� n ,*�� o o�"m�" n '��^�� n ^u��'*~�" x ,om� n
11 Budget Category n p°o"~ n p=v"= n Program x Program n Program o (All Programs) u
nn---------'n----------x---'-----'o---------n----------o---------'n
11 SERVICES&vUPpus o x n n n n n
on---------n---------'-x'---------n' ----------n----------n---------x
xuw*oervices x 15/00 n o 40,000 n n 10/00 n 6*00 x
xx----'----n'---------o---------n---------n---------x---'-----'n
x Regular Outside o°wce" If ,,mm n mw n 33.800 o o n 7,500 x 56,800 x
xn'----'-----n---------n---------'x---------n----------n----------u
n Land Option^= n o n x o n n o n
ox----'-----n----------o---'------'o'---------'n----------n---------'o
n Contract Services n 75,176 n 222,300 n 103,900 it 13�500 n 63,200 n 478,075 n
on'---------n----'----o---------x---------'o---'------x----------'n
ns*m=m"=ation n x x x n 28,00011 28,00011
� o n---------n---'-----o----------'o----------n----------x---------'n
� 11 Library=mom=**=" n um n *00 o nm It 1�400 n 6,500 n 9,350 n
� n n---------n---------n---------x---------x---------'n----------n
� x Film uDeveloping n mm n mm n mm if n x ,nm n
� o n---------n---------o---------n---------n---------x---------'n
� n Rents and Leases n x n 19,000 o *m n 27,900 x 47,350 n
� n n---------n---------n---------n---------'n----------x'---------n �
ovtilities x 16,78011 /,50011 26.95011 o 56^00x 100,73011 �
� n o---------n---------u---------n----------u---------o----------x
np=m= n am n um n o n 29,000 o 16,000 n 45,500 It
no---------u---------'n-'--------o---------o----------n------'--x �
� n Printing and Duplicating n xm u *,7DO n 4,500 o 2,300 x 15,800 n 27,400 u
�
xo---------'x----------o----------n---------o---------'n---------n
n*su~=° n 26,00011 o 117,50011 n 41,25011 m^rmo �
� x x-------'-'x----------n----------'n---------o---------n----------n �
� n**ertmng x ,*m o 2,DOo x 6,000 n 1.500 n 5,000 n 15,600 It
�
oo-'-------'x-------- ---------x---------n----------n----- -------------n ----x �
� o Maps and Aerials x 1.200 o o it o n n 1,200 n
� o o---------n---------x---------n---------'n-----------:---------'n
o Private Vehicle Expense x *,00011 7,000n 2,500n 1.20011 4,70011 19^00n
�
� o n---------n---------n---------n----------x---------x---------x
� x District Vehicle Expense o n n n/*w n x o v/*w n
nn----'--------u---------n---n----------x---------o----------n
� n Business Meeting Expense : mwn nmx 1,10 o 3,97511 3,500n o^ao
� n n---------n----------n---------n---------'x---------n'---------n �
� n Personnel Development n 3,650 n 9,065 u 29,600 n 2,650 x 34,000 n 78,965 n �
� n :----------n---------n---------o---------x---------o---------o
� nmainuRe=,Equipment n n oo 19,70011 n mmn 20,20 x
� If o---------x--------'o----------x----------------'o----------n-----------------x
n Operating cnense,mste/ o o o o o x n o o
ox---------o---------o-'----'---'o----------u---------'n---------x �
x Computer Expenses n mmn 2,37511 2,00011 ,*mn 10,70011 16,77511 �
� o n-'--------n-----'---u---------o----------o---------n---------u
� x Office oup^iesmmIEquip. o amn 1,400o 2,20011 32511 7,80011 12,02511 �
nn---n---o---n----------n------------------n----------u �
� xField Su,pliestSmilsquip n n n 70,450 n n n 70,450 o �
� x n-'--------n---------'o---------n----------n---------x---------n �
o Outside waint.S"~ice" x 60v0011 n 168�45011 u 29,100 x 258.15011
ux---------'x---------o----------o---------x---------n---------x �
o Property Taxes uPermits x x o 4,60011 n : 4"0011 �
oo---------o---------o---------n'---------n------------------n----------o
n Comm.Publications o n o If 150*75 n n 150,3' n
nn---------o---------n----------n----------n---------x---------n �
n Comm.Special Projects n n n n 8,250 n If 8,250 n
o It it
x Volunteer Program o n n n 15^0011 o 15,40011 �
Ifo----------n---------n---------x---------o----------o----------'n
xuucel*ne"us If n o n 150 o xm n cm o
nn----------n---------'n---------o----------x---------n-----------o
n^°e=tio" n 5,00011 n n vo oo 5,00011
nx---------o---------'x----'----x---------'x---------x----------x
nuUBmmL x 225.356u 252,29011 830,85011 231,57511 mo=on 1,9m,12011
nn---------n---------x---------x'---------n-----------n-----'----o
�
wIDPENIwSUm^EGImNAL OPEN SPACE DISTRICT w
PRELIMINARY BUDGET BY PROGRAM
2000-200'
o --------------------------------------'---'---------''---------n
o n Acquisition n Planning n Operations o Public Affairs o Administration x TOTALS x
x Budget Category n ,°n"m x p°o"m n p°o=" it p=n°" n Program o (All Programs) o
It u---------'x---------'n----------o---------n----------o---------n
onvED^SSsm o x o n o n n
o x x o o n n n
x n x o n n n o
nprevmus Land Commitment it 1,477,00011 n n n n 1^77�00011
nn----------n---------n---------n---------n----------n---------o
nNew Land Purchases u 18,523,00011 o n n x 18,523,00011
nx---------n---------n---------n-------'--x----'-----o---------x
11 Appraiser 20,00011 o x o x m.ODon
: n----- ---------- ---o---------------—x'-----'---x---------- --n----------n---------x
nmm^cq.isitm ,==se n 10^0011 x o x o 10,00011
xn---------'u-----'----n----'-----o---------'x---------n---'------x
o Legal Fees o 50,vDO11 n x n n 50.mm11
uu---------o---------n---------'n----------n---------x-------'--'x
unwocatio" n o x n x o u o n
� n x----------n'-----'---'n----------o----------n-------'--x---------n
� nTKIeInsurance n 20�000n x n o n 20,00011
� n n---------n---------x---------'n---------'o'---------n----------o
n Negotiation Consultants it 5,00 o n n o o 5,000 o
� n x----x---------n'---------o---x—'-------'o---------n
�
�v� u n o n n w�� o nm*c�"=�o n
on----------n---------n-----'---'n---------n----------u---------'o
x Site Preparation Expense o x v u n n n » x
xx----------u---------x----------n---------n----------x---------------n
11 Option Fees o 10,000 n n u n o 10,000 n �
nx----n---------o---------'n---------x---------'x---------n
� n Structures^Improvements n 12*00 x 595,150 n u n 90,000 o 697,150 n
� n n--'-------n---------n---------x----------o----------n----------u
�
n m�o x x n ^,�o n o�wc�,�" n o
o n x n x x n o
� ________— __—______ _______—_— __'____—_— ____--_—_' ____—____
o Office Equipment n mmo 5.60011 7,50011 o*mo 19v0011 41,90011
� o x---------n--------'o---------n---------n---------n-------'---n
11 Vehicles n x 188,50011 u x 188,50011
nn----n---------'x---------n---------n---------x---o
11 SUBTOTAL 20,137,60011 600,75011 211,50011 o*nx 109,80011 21.Oo05011
xn---------n--------'n----------o------'---o'---------o---------'n
� x n n x x n n If
� o TOTAL op ALL EXPENDITURES n 26,735v16x 1,385,27211 3,792,40 n ~wvmn venxmn 33,655.06311
xx----------x---------:----------n---------n----------'x----------n
u TOTAL EXPENDITURES x o o n n x n
n EXCLUDING LAND AND o n o x o n o
x DEBT SERVICE n 656,20511 1,385,27211 3,792^0011 544,87511 1,197,50011 7,576,25 It
: � n--- ----------n---------n---------x--------'u---------n-----'----x �
Regional Open 5 ice
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-00-54
Meeting 00-09
April 26, 2000
AGENDA ITEM 4
AGENDA ITEM
Final Adoption of an Amendment to the Use and Management Plans for Rancho San Antonio, Monte
Bello, and Los Trancos Open Space Preserves to Ide ify Bench Sites for Use by Peninsula Open
Space Trust in its Memorial Giving Program
GENERAL MANAGER'S RECOMMENDATION
Adopt an amendment to the Comprehensive Use and Manag ent Plans for Rancho San Antonio,
Monte Bello, and Los Trancos Open Space Preserves to permit installation of benches by Peninsula
Open Space Trust in its memorial giving program.
DISCUSSION
At your March 22, 2000 meeting you tentatively adopted an amendment to the Use and Management
Plans for Rancho San Antonio, Monte Bello, and Los Trancos Open Space Preserves to designate
future bench sites. Benches will then be installed as part of Peninsula Open Space Trust's (POST)
memorial giving program (see report R-00-34).
Staff has received no public comment on this matter since your March 22 meeting.
CEOA COMPLIANCE
At your March 22 meeting you determined that the project is categorically exempt from the California
Environmental Quality Act (CEQA) under Article 19, Sections 15303 and 15304.
Prepared by:
Douglas Vu, Open Space Planner
Contact Person:
Same as above
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:650-691-1200
FAX:650-691-0485 . E-mail: mrosd@openspace.org Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette Hanko, Betsy Crowder,Kenneth C. Nitz • General Manager:L.Craig Britton
Regional Open _ ace
1
R-00-50 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 00-09
April 26, 2000
AGENDA ITEM 5
AGENDA ITEM
Approval of License Agreement to Enable the Town of P ola Valley to Perform Repairs to
Alpine Road Adjacent to Windy Hill Open Space Presery
GENERAL MANAGER'S RECOMMENDATIONS
1. Determine that the recommended actions are exempt from the California Environmental
Quality Act (CEQA) as set out in this report.
2. Authorize the General Manager to execute the attached letter to the Town of Portola Valley
approving your concurrence with the attached Programmatic Section 4(F) Evaluation for the
Alpine Road Downslope Repair Project.
3. Authorize the General Manager to execute the attached License Agreement with the Town of
Portola Valley for repairs to Alpine Road adjacent to Windy Hill Open Space Preserve. The
License Agreement is conditional on the Town of Portola Valley subsequently approving a
Conservation Easement upon the Town's property identified as Assessor's Parcel Numbers
080-241-430, 080-250-080, and 080-250-160 in exchange for District approval of a
permanent slope easement in favor of the Town for these and future road-related repairs.
DISCUSSION
In September 1999, the Town of Portola Valley contacted the District requesting an easement to
complete repairs as a result of storm-related damage on Alpine Road, adjacent to Windy Hill
Open Space Preserve. This is the last phase of repair work that began in 1997. The Town of
Portola Valley has requested immediate District approval of a License and Section 4(F)
Evaluation in order to meet the application deadline for FEMA funding. The Programmatic
Section 4(F) Evaluation is a report required when federal funds are used for improvement of
existing highways within public parks and recreation areas. A permanent exchange of
easements, which is a condition of the License Agreement, will be presented to the Board at your
May 24, 2000 meeting. The exchange of easements will require unanimous approval of the
Board.
On April 23, 1997, the District finalized the granting of easement rights to the Town of Portola
Valley for emergency repairs to the slope of Alpine Road in the Windy Hill Open Space
Preserve between Willowbrook Drive and Lauriston Road (see report R-97-17). The easement
granted was a non-exclusive slope easement allowing the installation, repair, and maintenance of
retaining walls, drainage facilities, and other improvements for slope maintenance. This
easement was granted without an exchange due to the emergency nature of the work.
330 Distel Circle . Los Altos,CA 94022-1404 e Phone:650-691-1200
FAX:650-691-0485 e E-mail:mrosd@openspace.org . Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz .Genera!Manager:L.Craig Britton
R-00-50 Page 2
This last phase of work falls within three basic categories. The first category is the need for a
permanent road easement over the existing road area. Recent surveying by the Town has
discovered four areas where the alignment of Alpine Road passes over District land. The Town
has requested permanent road easements for these areas. A second category of work is for
additional drainage culverts. The Town has discovered new areas along Alpine Road that
require water drainage culverts to carry water off the road and into the creek. The third category
of work is for construction of a new gabion retaining wall and augmentation to existing gabion
retaining walls. This final gabion retaining wall construction will complete work that was begun
under the emergency repair easement of 1997. The drainage culvert and gabion retaining wall
areas are best covered under a slope easement adjacent to Alpine Road(see maps Exhibit Al and
Exhibit A2).
CEQA DETERMINATION
The project is exempt under Section 15269(b) and (c) of the California Environmental Quality
Act Guidelines.
The project is designated a statutory exemption under Section 15269(b) and (c) for emergency
repairs to maintain service to a public facility and/or to prevent or mitigate an emergency.
As the lead agency on this project, the Town of Portola Valley filed a Notice of Exemption under
Sections 21080(b)(4) and 15269(b) and (c) of CEQA on July 15, 1996. As lead agency, the
Town is also responsible for obtaining the required permits from the State of California,
Department of Fish and Game.
TERMS AND CONDITIONS
As part of the proposed License, Portola Valley has agreed to the following:
1) Restoration of any District land impacted by the construction work. This will be
done with erosion control and revegetation with native plants.
2) Performance of mitigation measures as outlined in the attached Agreement for
Exchange of Easements to District lands impacted by construction.
3) Obtain the necessary permits from the State of California, Department of Fish and
Game for the construction of the slope improvements.
4) Include District staff in preconstruction meetings.
5) Exercise care during construction and keep District lands free from debris and surplus
materials.
6) Assume liability and provide insurance for the construction project.
7) Approval of an Agreement For Exchange of Easements with a Conservation
Easement in favor of the District over approximately 23 acres upon the Town's
property located southeast along Corte de Madera Creek, identified as Assessor's
Parcel Numbers 080-241-430, 080-250-080, and 080-250-160, (see map Exhibit B),
in substantially the same form as the attached Agreement for Exchange of Easements
and Conservation Easement.
R-00-50 Page 3
8) Approval by District of a Permanent Slope Easement over approximately 3
acres.
The proposed License assures protection of District land and allows for the repair of Alpine
Road. This document, and the permanent Agreement For Exchange of Easements, includes
protections for any future work that may take place along Alpine Road on District land, and a
much larger area of land along Alpine Road owned by the Town of Portola Valley. While the
District's Conservation Easement protects the riparian environment along the road, the Town
will remain responsible for maintaining their trail on the Town's property.
LIST OF ATTACHMENTS
Windy Hill Open Space Preserve Map
Slope Easement Map
Conservation Easement Map
Programmatic Section 4(F) Evaluation for the Alpine Road Downslope Repair Project
Letter from District General Manager to Town regarding Section 4(F) Concurrence
License Agreement
Agreement For Exchange of Easements
Prepared by:
Thomas W. Fischer, Land Protection Specialist
Maps Prepared by:
Ana Ruiz, Planning Technician
Contact person:
Thomas W. Fischer, Land Protection Specialist
WINDY LLILL OPEN SPACE QRESERVE
MIDPEN . . ULA REGIONAL OPEN SPACEWISTRICT
i
PORTOLA VALLEY
(WHOS) Cr
C
goo •says
_ o
Pond \ p
7001► 0'.6
/ .•.
di •
1200 SPr-,09Aidge Trdi/ 0.3 Q`
1.6
1400 x, 0.2 ,€s
HOt) - 0.2
0.4
0.4 Imo/ •11, ,II ^`Ji r 0.2(WH06)
i�
1
�- ••' anniversary Trail
1�•• / —� Hamms
11
_
Or +� Hamms Gulch Trait 2.6
` ® 1 ' �S,J SLOPE EASEMENT
o.z / AREA
0.4I, "^
} + .I e
OO twH02 , a ��� --
�.., 441)0
600
-11'�Lost
�Trail
'aoo
�f/• ��'✓' / /'� Attention Equestrians:
\ ��P e �.p• ti Lost,Hamms Gulch,and Razorback Ridge Trails
0ulevartf ' 0.4 /oeE are closed seasonally.Check trail conditions
•
y j p by calling the District office.
i
o/ i
0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0 4ron
One Mile
EXHIBIT A 1: SLOPE EASEMENT AREA AT WINDY HILL OPEN SPACE PRESERVE
own of Portola VaOby
License Agreement - Slope Easement Area
,o
MROSD
1 D�4
A�p`ne Roa
PORTOLA VALLEY
RANCH
0
U
LANDS OF
KABCENELL
Map Legend
Property Line Easement
— - - — Creek Area
Road:4
Culverts:9
Gabion Wall:3
EXHIBIT A2
WINDY H11L OPEN SPACE P&SERVE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
o
\ � p
0 0
Q CONSERVATION
EASEMENT AREA
o
O
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ao 0
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EXHIBIT B: TOWN OF PORTOLA VALLEY CONSERVATION EASEMENT AREA
2000 0 2000 Feet
DRAFT
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Prepared by the Town ojPortola Valley
For use by Caltrans District 4 and
The Federal Highway Administration
December 9, 1999
INTRODUCTION
Section 4(f) of the U.S. Department of Transportation Act of 1966 specifies that
publicly owned land from public parks, recreation areas, or wildlife and waterfowl
refuges of national, state, or local significance may be used for Federally funded
projects only if:
1. There is no feasible and prudent alternative to the use of such land, and
2. Such highway program or project includes all possible planning to minimize
harm to 4(9 lands resulting from such use.
A Final Nationwide Programmatic 4(f)Evaluation has been prepared and approved for
federally funded projects that improve existing highways and use minor amounts of
4(0 type lands that are adjacent to existing highways. The Nationwide Programmatic
Section 4(f) Evaluation approved by FHWA on December 23, 1986, satisfies the
requirements of Section 4(f)for all projects that meet the applicability criteria.
The purpose of the Programmatic Section 4(f) Evaluation for this project is to docu-
ment considerations, consultations, and alternative studies supporting the determina-
tion that there is no prudent and feasible alternative to the use of 4(f) lands, and that
all possible measures to minimize harm to these 4(f) lands have been incorporated.
This determination is pursuant to 49 U.S.C. §303 and 23 U.S.C. §138.
The Alpine Road permanent restoration project, funded partially by Federal Highway
Administration (FfIWA), proposes to construct repairs to flood damaged areas along
Alpine Road in San Mateo County, California. The project site is adjacent to the
Windy Hill Open Space Preserve, a public recreational area owned by the
Midpeninsula Regional Open Space District(MROSD)(see Figure 1,Project Location
Map;Figure 2,Project Vicinity Map;and Exhibit A,Windy Hill Open Space Preserve
map),which is an independent special district created in 1972 by the voters of north-
western Santa Clara County. Southern San Mateo County joined the MROSD in 1976.
The project requires acquisition of permanent casements within the Windy Hill Open
Space Preserve. As part of the project, the Eagle Trail (a riding and hiking trail),
which is now closed due to flood damage, will be repaired and reopened for public
use. The Eagle Trail is within the Windy Hill Open Space Preserve boundaries,but is
maintained by the Town of Portola Valley.
The criteria for the Programmatic Section 4(f) Evaluation have been applied and, as
shown on the following pages, indicate that the Programmatic Section 4(f)Evaluation
is appropriate.
CRITERIA
1. The proposed project is designed to improve the operational characteris-
tics, safety, and/or physical condition of the existing highway facility on
essentially the same alignment.
12/9/99((I,:VFPV83 McAf dmftTeP0rtwPd))
Finding
The proposed project is to construct flood damage repairs necessary to restore safe
access to the area served by Alpine Road. The project is partially funded with Federal
Highway Administration road repair funds and provides access to the MROSD and
several reside-nces. Numerous areas along Alpine Road,upslope and downslope of the
roadway, were damaged during the winter of 1997-98. This project includes the
downslope repairs only. Proposed repairs include slope grading, construction of
retaining walls, placement of riprap, and paving along the alignment of the existing
road. 'llie proposed project improves the safety and physical condition of the road on
essentially the same alignment.
2. The Section 4(f)lands are part of publicly owned parks,recreation lands,
or wildlife and waterfowl refuges located adjacent to the existing high-
way.
Finding
The Windy Hill Open Space Preserve is a 1,308 acre regional open space reserve
owned by the MROSD located adjacent to and west of the proposed repairs to Alpine
Road. Public recreation uses within the Windy Hill Open Space Preserve include
riding and hiking trails. Since Alpine Road is immediately adjacent to the preserve,
implementation of the proposed project will have a direct effect on land owned by
MROSD.
3. The amount and location of the land to be used shall not impair the use of
the remaining Section 4(o land in whole or in part from its intended
purpose. The total amount of land to be acquired for any Section 4(f)site
shall not exceed the values as shown in the following table.
Section 4(1)Table
Total Size 4(f)Site Maximum to be Ac-
quired
<I 0 acres 10%of site
10-100 acres I acre
>I 00 acres 1%of site
Finding
Recreational uses at the Windy Hill Open Space Preserve include multi-use trails
(bicycle,equestrian,and hiking),hang gliding and paragliding(by permit),and nature
study. On the east side(where the road runs north/south) and the south side (where
the road runs east/west) of Alpine Road, land owned by the MROSD will be perma-
12/9/99((PAIPV83 I\CC14f dtaftmportwpd)) 2
nently impacted during construction of the project. Repairs consist of slope grading,
construction of retaining walls, placement of riprap, and paving along the existing
alignment of Alpine Road. These repairs will require permanent acquisition of small
portions of the following parcels of land owned by the MROSD that are within the
limits of the 1,308 acre Windy Hill Open Space Preserve:
Assessors Parcel No. 076-340-070(0.38 acre easement)
Assessors Parcel No.080-020-090(0.11 acre easement)
Assessors Parcel No.076-350-150(0.03 acre easement)'
Maps showing the precise locations of these easements are provided in Exhibit B
(Easement Requirements). Together,these easements will require a total of 0.52 acre
of MROSD land. The amount of land permanently impacted by this project is less
than one percent of the total 1,308 acres of Section 4(f) land in the Windy Hill Open
Space Preserve.
Implementation of the proposed project will restore safe access to portions of the
Windy Hill Open Space Preserve and will not have detrimental effects on the intended
use of the preserve. Access to the preserve will be maintained during construction of
the repairs. As part of the project the Eagle Trail(a riding and hiking trail),which is
now closed due to flood damage, will be repaired and reopened for public use. No
other recreational trails or recreational facilities will be used or impacted during
construction of this project. Construction is scheduled to begin in June, 2000, and is
expected to take approximately six months to complete.
4. Proximity impacts of the project to the remaining Section 4(f) land shall
not impair the use of such land for its intended purpose.
Finding
Recreational uses at the Windy Hill Open Space Preserve include multi-use trails
(bicycle,equestrian,and hiking),hang gliding and paragliding(by permit),'and nature
study. There will be no permanent negative impacts on the use or function of the
Section 4(f) land and facilities by the project. The project proposes to repair storm
damage to Alpine Road. The repairs are necessary to restore safe access along the
road and consist of slope grading,construction of retaining walls,placement of riprap,
and paving along the alignment of the existing road. There will be temporary con-
struction impacts associated with this project. The following is a summary of those
impacts.
Note: In Exhibit B,this parcel is listed as being owned by the Peninsula Open Space
Trust(POST). This parcel is now owned by the MROSD.
1219/99((P:VIPV831\cc14fdraffieportwpd)) 3
Noise
Noise generated by the type of construction equipment used for these projects(dump
trucks,backboes, drilling equipment,etc.) is generally comparable to noise generated
by vehicular traffic on Alpine Road. Construction activities for the proposed repairs
would be limited to the immediate vicinity of the roadway;thus comparison of vehicu-
lar traffic noise and noise from construction equipment, in terms of possible effects to
local receptors, is appropriate. No blasting, pile driving, or similar activity is pro-
posed. The limited scale of the project and limited construction period, along with
application of standard specifications for noise reduction during construction,will not
result in adverse noise impacts. People using the Windy Hill Open Space Preserve in
the immediate vicinity of the repairs may be exposed to equipment noise during the
construction phase of the project. However,equipment noise is temporary and would
no longer occur once construction of the project is complete.
Dust
Some construction operations will temporarily create dust. In addition to dust, con-
struction activities will also cause combustion emissions to be released from on-site
construction equipment. Iliese conditions are limited to the construction phase of the
project, will be reduced through implementation of standard construction specifica-
tions, and will cease when the project is complete.
Traffic Delay
Ilic portions of Alpine Road between Repair Site No. I and Repair Site No. I I (refer
to Exhibit C, Proposed Repair Plan)will remain in service and open to traffic during
the duration of the repairs. The portion of Alpine Road between Repair Site No. I I
and Repair Site No. 33A will be closed to traffic during construction to expedite
construction and reduce potential hazards to the public during construction. Area
residents affected by this temporary closure can utilize Los Trancos Road as an alter-
nate route. No substantial traffic delays or impairment of access to users of the
Windy Hill Open Space Preserve will occur as a result of this project since,as shown
in Exhibit A, the closure area affects a roadway located in a remote boundary area of
the preserve, and there are numerous other locations for the public to access the pre-
serve.
Area residents and users of the Windy Hill Open Space Preserve will be notified of
detours and closures through signing regarding construction activities that could result
in short-term traffic delays, Construction work is scheduled to begin in June, 2000,
and last approximately six months.
12/9i99((P:VTPV83 MeAf drafheport.wpd>)
Water Quality
The project will comply with any water quality conditions imposed by the U.S.Army
Corps of Engineers, Regional Water Quality Control Board(RWQCB), and the Cali-
fornia Department of Fish and Game.
Recreational Use
As noted above, portions of Alpine Road will remain in service and open to traffic
during construction of the repairs. Detour routes are available where closures are
required. Therefore, construction work will not substantially affect access to or the
use of the Windy Hill Open Space Preserve.
Trees
The project will remove some native vegetation, including 61 trees(greater than four
inches in diameter at breast height). During construction of the project, existing
vegetation will be preserved in place, where feasible. Project mitigation will include
revegetation of areas impacted by repairs with native riparian species found in the
vicinity of the project.
Fish Migration
No impact to fish migration will result from this project since the portion of Corte
Madera affected by the project is not used by anadromous fish species.
5. The officials having jurisdiction over the Section 4(f)lands must agree,in
writing, with the assessment of the impacts of the proposed project on,
and the proposed mitigation for,the Section 4(f) lands.
Finding
[The following is draft text pending actual concurrence by the MROSD]
The MROSD has agreed that the project will not adversely affect the use of the 4(f)
resources (see Exhibit E, Letter of Concurrence). Project construction work is pro-
posed to begin in June,2000,with completion anticipated by the end of the year 2000.
Construction activities have been coordinated with and approved by representatives of
the MROSD. a
Measures to minimize harm include standard erosion control measures (best manage-
ment practices); preservation of existing vegetation where feasible; avoidance of the
spread or introduction of invasive plant species to the maximum extent possible; and
the revegetation of slopes and other graded areas with native riparian species (see
complete list of measures provided in Exhibit F.
12/9/99((P:\TPV83 I\cc\4f.drafIreportwpd)> 5
6. For projects using land from a site purchased or improved with federal
funds, or lands otherwise encumbered with a federal interest, coordina-
tion with the appropriate federal agency is required to ascertain the
agency`s position on the land conversion or transfer.
Finding
The property was not purchased or improved with funds under the Land and Water
Conservation Fund Act, the Federal Aid in Fish Restoration Act (Dingell-Johnson
Act), the Federal Aid in Wildlife Act(Pittman-Robertson Act), or similar laws. The
land is not encumbered with any federal interest (e.g., former federal surplus prop-
erty).
7. This programmatic evaluation does not apply to projects.for which an
environmental impact statement (EIS) is prepared, unless the use of
Section 4(1) lands is discovered after the approval of the final EIS.
Finding
A Categorical Exemption for California Environmental Quality Act(CEQA)compli-
ance and a Categorical Exclusion for National Environmental Policy Act (NEPA)
compliance will be prepared and approved for this project following approval of this
programmatic Section 4(0 evaluation.
NEED
The proposed project is necessary to restore safe access along Alpine Road. The road
provides access to several residences and the Windy Hill Open Space Preserve.
4` PROJECT DESCRIPTION
Numerous areas along Alpine Road were damaged during the winter of 1997-98,both
upslope and downslope of the roadway. Damages to the upslope embankment con-
sisted mainly of mudslides,while those on the downslope generally involved erosion
of the east bank of the creek, which resulted in washouts along Alpine Road. The
repair of Alpine Road will be completed as two separate projects. The first project
will include all repairs to the upslope embankment. The second project will include
all repairs on the downslope embankment.
The Alpine Road project area is located approximately one mile south of Portola
Valley in a steep canyon formed by Corte Madera Creek(Figure 2). The project area
consists of a 3.2 km (2.0 mile) long section of Alpine Road extending from the junc-
tion with Willowbrook Drive at the north end to the confluence of Corte Madera and
Coal Creeks in the south. Alpine Road runs northwest-southeast through the project
area, with the exception of the extreme north end of the project where the road runs
12/9J99<<P;V1TV831\ce\4f.dra8rcporLwpd» 6
east-west. This section of Alpine Road parallels and is located east of, and adjacent
to,Corte Madera Creek.
The project proposes to repair those areas downslope of Alpine Road that were dam-
aged as a result of the storms and associated heavy precipitation during the winter of
1998. Twelve individually damaged areas have been identified along Alpine Road.
T'he repairs will consist of constructing retaining walls along the outer edge of the
roadway,and with one exception at Site 12, include some measure of slope protection
below the wall. Table A in Exhibit C lists the individual sites included in the
downslope repairs and contains technical information for each site. Exhibit C also
contains the Alpine Road Repair Plan and Landslide Susceptibility Map that shows the
location of each of the sites along Alpine Road. This map also includes additional
sites not included as part of this project.
The repairs will range from 14 meters (45 feet) to 67 meters (220 feet) in length and
will be constructed using one or more repairs designs as described below. A plan view
and typical cross sections are also included in Exhibit C.
Conceptual Repair'"I -This repair will consist of a soldier pile wall constructed at the
edge of the roadway. A keyway will be constructed at the edge of the channel, and a
buttress constructed of rock and root wad revetments will be placed at the toe of the
slope to protect the wall. The slope above the buttress will be excavated, and small
diameter rock will be used to build the steep slope up to the wall. A soil slurry will be
injected into the rock to facilitate revegetation. This repair will be used for approxi-
mately 15 percent of the repair area.
Conceptual Repair#2 - This repair will consist of a shear pin wall constructed at the
edge of the roadway. A keyway and buttress will be constructed at the toe of the slope
identical to that described in Repair#1. However,unlike Repair#1,the natural slope
between the buttress and the shear pin wall will not be modified. This repair will be
used for approximately 63 percent of the repair area.
Conceptual Repair#3 -,This repair will consist of a soldier pile wall constructed at the
edge of the roadway. A keyway and buttress will be constructed at the toe of the slope
identical to that described in Repairs#I and#2. The slope above the buttress will be
graded back to remove loose material and reduce inclination. This repair will be used
for approximately 22 percent of the repair area.
The repairs vary in the degree of impact to native vegetation. Repair#1 will remove
all vegetation between the road and the creek and is the most impacting. Repair #2
will only require vegetation removal at the road edge and at the toe of the slope; this
repair is the least impacting. Repair 43 will require minor slope grading in addition to
vegetation removal at the road edge and at the toe of the slope; however mature trees
will not be removed during slope grading. Repair#3 is less impacting than Repair#1,
but more than Repair#2.
All graded slopes and fill areas will be protected with jute netting and revegetated with
plant species native to the area.
In addition to these twelve areas,approximately 20 culverts will be installed along the
length of Alpine Road. Since the road drains to the upslope side,the culvert inlets will
be placed on this side to collect flows. The culverts will outlet on the downslope side
of the road. The design calls for the culverts to be installed on the surface of the slope
once they daylight from beneath the roadway. The culverts will extend down the slope
and terminate into small riprap energy dissipaters.
During construction in the live channel, flows will be diverted around the work area
using cofferdams. The cofferdams will consist of plastic modules with individual cells
that will be filled with native substrate material excavated from the creek. The mod-
ules will be placed at the perimeter of the work area in the live channel to redirect
flows around the work area. If necessary,the modules will be stacked to attain the
height required to prevent flows from entering the work area. Following construction,
the areas affected by cofferdam construction will be regraded to the pre-project con-
tours.
Drilling rigs will be used to drill holes for the soldier piles and the shear pins; cranes
will be used to position the steel for the piles. Backfill material will be placed over the
wall by excavators and/or loaders. Small dozers or bobcats will be used at the toes of
the slopes, behind the cofferdams, for minor grading and to position riprap or root
wads. No access roads are anticipated. If necessary,bobcats used at the toes of slopes
will be placed over the wall by a crane.
ALTERNATIVES AND FINDINGS
A. DO NOTHING ALTERNATIVE
The Do Nothing Alternative is neither feasible nor prudent because it would allow the
following existing conditions to remain unchanged:
• Storm damage along Alpine Road during the winter of 1997/98 caused the
roadway to be unsafe for travel.
2. Corte Madera Creek, in its existing condition, will continue to undercut AI-
pine Road unless the necessary repairs are implemented.
3. Access to recreational facilities in the Windy Hill Open Space Preserve will
remain impaired by the deteriorated condition of Alpine Road and the closure
of Eagle Trail.
4. Access to several residences located along Alpine Road will remain impaired
by the deteriorated condition of Alpine Road.
12l9/99{t P:\TPV831\=A f.draftreportwpd» 8
_._ ..�--.�-.T�.�.—:..-�-..,r�rrrT^r�.----•'ol�:•-�!^_-'.'T�4AIFti�"7Tt:�lf.
The "Do Nothing" Alternative would not provide the necessary permanent repairs to
Alpine Road.
B. IMPROVEMENT WITHOUT USING THE ADJACENT SECTION 4(1;)LANDS
It is not feasible or prudent to avoid Section 4(f) lands by alternative designs or meth-
ods of road repair. 717he amount of right-of-way needed for the project is driven by
repairs necessary to restore safe access along Alpine Road and additional improve-
ments needed to prevent future undercutting of the roadway by Corte Madera Creek.
C. AL TERNA TI YES ON A NEW LOCATION
It is not feasible or prudent to avoid Section 4(f) lands by constructing the project
improvements in another location. Repairs are proposed along the existing alignment
of Alpine Road. Shifting the location of the roadway to avoid using Section 4(f)land
would result in substantial adverse economic and environmental impacts due to the
need to grade the steep slopes on the upslope side of the road. Constructing a new
road in another location would be cost prohibitive and would have a substantial impact
on the sensitive natural environment in the project area.
COORDINATION
Agencies contacted early in this process and consulted during the project development
process include:the U.S.Army Corps of Engineers,the California Department of Fish
and Game, and the MROSD. Additional coordination has occurred with the Regional
Water Quality Control Board(RWQCB)with particular regard to erosion control and
construction techniques.
This project is being environmentally reviewed with a Categorical Exemption/
Categorical Exclusion(CE/CE).
12/9/99((P:\TPV83 1\cc\41draftrcport.Wpd)) 9
-A
EXHIBIT F
MEASURES TO DAINIMIZE HARM
The following measures to minimize harm are proposed to protect the natural resource
values associated with the Windy Hill Open Space Preserve:
1. The project design includes root wad revetments in conjunction with typical
rock revetments, at the base of the retaining walls. The revetments will be
installed near the edge of the low flow channel, and will provide habitat for
California red-legged frog and other wildlife.
2. The fill slopes at the base of the retaining walls will be revegetated using
native riparian species. Revegetation of the slopes will reestablish native
vegetation on the creek banks and ultimately return canopy cover that was lost
during the storm damage and the repair. In addition to the fill slopes below
the walls,all other graded areas resulting from project implementation will be
revegetated as specified in the Revegetation Specifications Guidelines devel-
oped for the project. The area to be revegetated will exceed the 805 square
meter(0.2 acre)area impacted by the project. The acreage increase is due to
fill slopes that will be built below retaining walls in areas that are currently
shear drop-offs. As a result,the fill slopes will increase the area available for
revegetation in these areas. The revegetation area totals approximately 1,194
square meters(0.3 acre).
3. All work shall be performed during the dry season, usually June through
October,depending on the amount of rainfall for the particular year.
4. Prior to construction, a qualified biologist shall survey the repair sites for
nesting birds. If nesting is identified,the biologist shall determine the stage of
the nesting. If it can be determined that egg-laying has not been initiated,the
birds shall be harassed from the site and the nest removed. If no determina-
tion can be made, or it is determined that eggs have been laid, the nest tree
shall not be removed until the 8
oun have fledged.
young
5. Environmentally Sensitive Areas(ESA)will be designated for each repair site.
ESA's will be fenced or otherwise marked to prevent encroachment by equip-
ment or material.
6. A USFWS approved biologist shall survey the work sites two weeks before
the onset of activities. If California red-legged frogs, tadpoles, or eggs are
found,the approved biologist shall contact the USFWS to determine if moving
any of these life-stages is appropriate. In making this determination, the
USFWS shall consider if an appropriate relocation site exists. If the USFWS
approves moving animals, the approved biologist shall be allowed sufficient
time to move California red-legged frogs from the work site before work
activities begin. Only USFWS approved biologists shall participate in activi-
ties with the capture,handling, and monitoring of California red-legged frogs.
1719199 t(P:\TP V 831\ceW draftmport wpd)>
7. Contract specifications will include the following BMPs to reduce erosion
during construction:
Scheduling. A specific work schedule will be implemented to coordi-
nate the timing of land disturbing activities and the installation of
erosion and sedimentation control practices to reduce on-site erosion
and off-site sedimentation.
• Preservation of Existing Vegetation. Existing vegetation will be
protected in place where feasible to provide an effective form of ero-
sion and sediment control,as well as watershed protection, landscape
beautification, dust control, pollution control, noise reduction, and
shade.
• Mulching. Loose bulk materials will be applied to the soil surface as
a temporary cover to reduce erosion by protecting bare soil from
rainfall impact, increasing infiltration, and reducing runoff.
• Soil Stabilizers. Stabilizing materials will be applied to the soil sur-
face to prevent the movement of dust from exposed soil surfaces on
construction sites as a result of wind, traffic, and grading activities.
• Slope RougheningITerracingIRoutiditig. Roughening and terracing
will be implemented to create unevenness on bare soil through the
construction of furrows running across a slope,creation of stair steps,
or by utilization of construction equipment to track the soil surface.
Surface roughening or terracing reduces erosion potential by decreas-
ing runoff velocities,trapping sediment,and increasing infiltration of
water into the soil, aiding in the establishment of vegetative cover
from seed.
8. During project activities, all trash that may attract predators shall be properly
contained,removed from the work site, and disposed of regularly. Following
construction, all trash and construction debris shall be removed from work
areas.
9. All fueling and maintenance of vehicles and other equipment and staging
areas shall occur at least 20 meters from Corte Madera Creek. All workers
shall be informed of the importance of preventing spills and of the appropriate
measures to take should a spill occur.
10. A Service approved biologist shall ensure that the spread or introduction of
invasive exotic plant species shall be avoided to the maximum extent possible.
When practicable, invasive exotic plants in the project areas shall be removed.
12/9/99((P:\TPV83 I\ce\4f draftrepoitwpd)>
Regional Open I , ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
April 27, 2000
Mr. Kevin R h ni, Public Works Director
o a
Portola Valley Public Works Department
765 Portola Road
Portola Valley, CA 94028
Subject: Section 4(f) Evaluation— Alpine Road Storm Damage Repair Project
Dear Mr. Rohani:
In reference to my letter of April 12, 2000, the Board of Directors of the Midpeninsula
Regional Open Space District has reviewed the attached Programmatic Section 4(F) Evaluation
for the Alpine Road Downslope Repair Project. On May 26, 2000 the Board affirmed
concurrence with the assessment of impacts and proposed mitigation for the proposed project,
with the following condition:
• The District reserves the right to impose additional mitigation measures and
Town f Portola Valle for construction of this project within
conditions upon the To 0 0
P Y P l
District owned property, including, but not limited to the requirement that the Right
of Entry Agreement shall be conditional on the Town of Portola Valley subsequently
approving a Conservation Easement upon the Town's property identified as
Assessor's Parcel Numbers 080-241-430, 080-250-080, and 080-250-160 in exchange
for a permanent strip slope easement in favor of the Town for road related repairs.
Sincerely,
L. Craig Britton
General Manager
i
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:650-691-1200
FAX:650-691-0485 . E-mail: mrosd@openspace.org . web site:www.openspace.org ,
Beard of Directors:Pete Siemens,Mary C. Davey,led Cyr,Deane Little, Nanette Hanko,Betsy Crowder,Kenneth G Nitz b General Manager:L.Craig Britton
LICENSE AGREEMENT r
This License Agreement(herein, "License") is made by and between the Town of
Portola Valley (herein, "Town") and the Midpeninsula Regional Open Space District
(herein, "District"), a public district established pursuant to Article 3 of Chapter 3 of
Division 5 of the California Public Resources Code.
RECITALS .
A. WHEREAS, District is the owner of a certain parcel of real property (herein, "Subject
Property"), a portion of the Windy Hill Open Space Preserve (herein, "Preserve"),
commonly known as Assessor's Parcel Number 076-340-070 and more particularly
identified in Exhibit A, attached hereto and incorporated herein by reference; and
B. WHEREAS, Town requires immediate access to and rights necessary to construct
certain repairs and improvements to flood damaged areas along Alpine Road in San
Mateo County (herein, "Project"); and
C. WHEREAS, District may validly convey an interest in real property that has been
permanently dedicated to open space purposes if in exchange for real property
determined to be of equal or greater value and necessary for open space purposes; and
D. WHEREAS, District has prepared an Agreement for Exchange of Easements (herein,
"Easement Agreement") providing for, inter alia, an exchange of easements between
Town and District to provide for permanent easements necessary to the Project, and
for the further protection of open space adjacent to Preserve; and
E. WHEREAS, District and Town must approve said Easement Agreement at a properly
noticed public meeting; and
F. WHEREAS, District acknowledges that Town is required to obtain all necessary
property rights as a condition for the receipt of a portion of the funding of the Project;
and
G. Whereas, District and Town mutually desire to avoid any possible delays in the
proposed Project construction schedule while the Easement Agreement is finalized
and presented for the necessary approvals.
NOW THEREFORE in consideration of the foregoing and the mutualpromises,
g g
covenants, terms and conditions set forth herein,the parties agree as follows:
1. Grant of License.
a. District hereby grants to Town, it employees, representative and contractors, a
license to enter upon Subject Property to construct Project improvements in
accordance with the Project plans and specifications on file in District office.
District agrees that it will not hereafter grant any right to any third party that is
April21,2000 1
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I
inconsistent with the rights of Town to use the Subject Property as provided
herein.
b. This License gives Town a license only and notwithstanding anything to the
contrary herein, this License does not constitute a grant by District of any
ownership, leasehold, easement or other property interest or estate whatsoever in
the Subject Property, or any portion thereof.
c. Town further understands and agrees that nothing herein shall limit Town's
obligation to obtain authorizations, approvals or permits form all federal, state,
municipal or other entities with lawful authority over the Project.
2. Covenant, Conditions and Requirements.
a. Execution of Agreement to Exchange Easements. Town and District agree to
enter into the Exchange Agreement, in a form substantially similar to that
attached hereto and incorporated herein by reference as Exhibit A, on or before
July 1, 2000.
b. Responsibility to Maintain Subject Property. Town shall bear all costs and
expenses of any kind or nature whatsoever arising from its activities permitted
hereunder. Town shall be solely responsible for repairing and maintaining all
facilities placed in or on the Subject Property pursuant hereto, in a good, clean,
secure, orderly and safe condition, and District shall have no obligation or duty
whatsoever for any repair or maintenance of the Subject Property.
i
c. Exercise of Due Care. Town shall use, and cause its employees, agents,
representatives and contractors, to use, due care at all times to avoid or minimize
any damage or harm to District property and to the native vegetation and natural
attributes of the Subject Property. In the event of an emergency or potential threat
to public health, safety or welfare, as reasonably determined by District. District
shall have the right to further condition, restrict or oversee any permitted work on
the Subject Property. Under no circumstances shall Town damage, harm or take
any rare, threatened or endangered species on or about the Subject Property.
d. Restoration of Subject Property. With respect to any portion of the Subject
Property for which Town does not obtain a permanent easement, Town shall
remove all improvements, debris, and excess soil and shall restore Subject
Property to a condition as close as reasonably possible to its condition
immediately prior to Town's work hereunder, taking into account the presence of
the Project and its improvements,to the reasonable satisfaction of District.
e. Utilities. District shall have no responsibility or liability of any kind with respect
to utilities that may J Property.be on, in or under the Subject Pro ert . Town shall have the
sole responsibility to locate such utilities or other facilities and to protect them
from damage or replace them. Town shall be solely responsible for arranging and
April21,2000 2
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paying directly for any utilities or services necessary or convenient for its
activities hereunder.
f. Reports. Town shall provide District with prior written notice of its intent to drill
or conduct any soil boring, install any wells, or perform any other intrusive
investigations in on or under Subject h g � Property p y and shall provide District with a
reasonable opportunity to review, comment on, and reasonably condition any such
investigations. Town shall promptly deliver to District copies of any reports
relating to any testing or other inspection of Subject Property performed by Town,
its agents, employees or contractors, but shall not deliver any such reports to any
other person or entity without District's prior written approval, unless required by
law. Town shall first notify District of any request for disclosure or other
potential for disclosure in order to allow District an opportunity to defend against
any attempt to compel or make such disclosure.
3. Term of License.
This License shall commence upon execution hereof by District and shall
terminate upon conveyance of an easement interest pursuant to the Easement
Agreement, in which event this License shall terminate as of the effective date of
the Easement Agreement.
4. Compliance with Laws.
Town shall conduct all operations which are the subject of this License in
compliance with all existing and hereafter enacted applicable federal, state and
municipal laws, statutes or ordinances, and with all regulations, orders, directives
of appropriate governmental agencies. Town shall also comply with all
applicable conditions and requirements set forth in any and all approvals of the
Project.
S. Permits.
Prior to commencing any work on Subject Property, Town shall obtain any and all
governmental permits and approvals which are necessary for it to conduct any
work or activities under this License. District shall coordinate and cooperate with
Town to obtain all necessary permits and approvals, provided however, District
shall not be required to incur any costs in connection therewith. Town recognizes
and agrees that no approval by District for purposes of Town's activities
hereunder shall be deemed to constitute the approval of any federal, state or local
regulatory authority with jurisdiction over the Project, and nothing herein shall
limit Town's obligation to obtain all such regulatory approvals at Town's sole
cost.
6. Liens and Claims.
Town shall not permit to stand any mechanics', materialmen's or other similar
liens or claims against the Subject Property or any interest therein for labor or
material furnished in connection with any work performed by Town, its agents,
representatives or contractors under this License. Upon reasonable and timely
April21,2000 3
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notice of an such lien or claim delivered to Town Town shall immediately
Y � y
notify District of same. Town may bond and contest the validity and the amount
of any such lien in accordance with applicable law, but Town shall immediately
pay any judgement rendered, including penalties, as well as any reasonable costs
and expenses incurred by District as a result of challenge, and shall pay all proper
costs and charges and shall have the lien or claim released at its sole expense.
Town shall obtain appropriate payment and performance bonds in connection
with any and all third party contractors performing any construction work on the
Premises. Town shall also post notices of nonresponsibility on behalf of District
in all areas where work on the Subject Property is performed by Town or its
agents.
7. Indemnity and Release of Liability.
Town shall fully release, indemnify, hold harmless and defend District, its
directors, officers, employees, contractors, and agents, from and against all
liability, claims, suits, sanctions, damages, injuries, costs, losses and expenses,
including reasonable attorney's fees and court costs, for injuries to or death of any
person and damage to or loss of any property,except to the extent that the matter
giving rise to the liability is directly attributable to the negligent or wrongful acts
or omissions of District's directors, officers, employees, contractors, or agents, or
otherwise arises out of matters which,by the terms of this License, are the
responsibility of District. If liability arises due to the concurrent negligence of
Town and District, each party shall contribute costs of any such suits, defense,
damages, costs and liability in proportion to its fault as determined under the
principles of comparative negligence.
8. Insurance.
Throughout the term of this License, Town, at its sole cost and expense, shall
maintain in full force and effect comprehensive general liability insurance
covering bodily and personal injury and property damage arising out of Town's
activities pursuant to this License. Limits shall not be less than $5,000,000.00 per
occurrence for bodily injury and $500,000.00 per occurrence for property
damage. Each such policy shall name District as an additional insured and a
certificate to that effect shall be delivered to District prior to any the
commencement of any activities hereunder. Throughout the term of this License,
Town at its sole cost and expense, shall maintain in full force and effect a policy
p p Y
of Worker's Compensation Insurance covering all its employees as required by
law. Such insurance policies shall not be canceled or materially changed without
thirty (30) days advance written notice to District.
9. Miscellaneous Provisions.
a. Choice of Law. The internal laws of the State of California, regardless of any
choice of law principles, shall govern the validity of this License, the construction
of its terms and the interpretation of the rights and duties of the parties.
b. Amendment. The parties hereto may by mutual written agreement amend this
Agreement in any respect.
April21,2000 4
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c. Rights Cumulative. Each and all of the various rights, powers and remedies of the
parties shall be considered to be cumulative with and in addition to any other
rights,powers and remedies which the parties may have at law or in equity in the
event of the breach of any of the terms of this License. The exercise or partial
exercise of any right, power or remedy shall neither constitute the exclusive
election thereof nor the waiver of any other right, power or remedy available to
such party.
d. Notice. Whenever any party hereto desires or is required to give any notice,
demand, or request with respect to this License (or any Exhibit hereto), each such
communication shall be in writing and shall be deemed to have been validly
served, given or delivered at the time stated below if deposited in the United
States mail, registered or certified and return receipt requested, with proper
postage prepaid, or if delivered by Federal Express or other private messenger,
courier or other delivery service or sent by facsimile transmission by telex,
telecopy, telegraph or cable or other similar electronic medium and addressed as
indicated as follows:
Town: Town of Portola Valley
765 Portola Road
Portola Valley, CA 94028
Attn: Public Works Director
TEL: (650) 851-1700, ext. 14
FAX: (650) 851-4677
District: Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
Attn: General Manager
TEL: (650) 691-1200
FAX: (650) 691-0485
If sent by telegraph, facsimile copy or cable, a confirmed copy of such
telegraphic, facsimile or cabled notice shall promptly be sent by mail (in the
manner provided above)to the addressee. Service of any such communication
made only by mail shall be deemed complete on the date of actual delivery as
indicated by the addressee's registry or certification receipt or at the expiration of
the third(3rd)business day after the date of mailing, whichever is earlier in time.
Either party hereto may from time to time, by notice in writing served upon the
other as aforesaid, designate a different mailing address or a different person to
which such notices or demands are thereafter to be addressed or delivered.
Nothing contained in this License shall excuse either party from giving oral notice
to the other when prompt notification is appropriate, but any oral notice given
shall not satisfy the requirements provided in this Section.
April21,2000 5
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e. Severability. If any of the provisions of this License are held to be void or
unenforceable by or as a result of a determination of any court of competent
jurisdiction, the decision of which is binding upon the parties,the parties agree
that such determination shall not result in the nullity or unenforceability of the
remaining portions of this License. The parties further agree to replace such void
or unenforceable provisions which will achieve, to the extent possible,the
economic, business and other purposes of the void or unenforceable provisions.
£ Counterparts. This License may be executed in separate counterparts, each of
which shall be deemed as an original, and when executed, separately or together,
shall constitute a single original instrument, effective in the same manner as if the
parties had executed one and the same instrument. In the event of any disparity
between the counterparts produced,the recorded counterpart shall be controlling.
g. Waiver. No waiver of any term,provision or condition of this License, whether
by conduct or otherwise, in any one or more instances, shall be deemed to be, or
be construed as, a further or continuing waiver of any such term, provision or
condition or as a waiver of any other term, provision or condition of this License.
h. Entire Agreement. This License is intended by the parties to be the final
expression of their agreement; it embodies the entire agreement and
understanding between the parties hereto; it constitutes a complete and exclusive
statement of the terms and conditions thereof, and it supersedes any and all prior
correspondence, conversations, negotiations, agreements or understandings
relating to the same subject matter.
i. Time of the Essence. Time is of the essence of each provision of this License in
which time is an element.
j. Assignment. Except as expressly permitted herein, neither party to this
Agreement shall assign its rights or obligations under this Agreement to any third
party without the prior written approval of the other party.
k. Further Documents and Acts. Each of the parties hereto agrees to execute and
deliver such further documents and perform such other acts as may be reasonably
necessary or appropriate to consummate and carry into effect the transactions
described and contemplated under this License.
1. Captions. Captions are provided herein for convenience only and they form no
part of this License and are not to serve as a basis for interpretation or
construction of this License, nor as evidence of the intention of the parties hereto.
M. Pronouns and Gender. In this License, if it be appropriate, the use of the singular
shall include the plural, and the plural shall include the singular, and the use of
any gender shall include all other genders as appropriate.
I
i
April21,2000
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i
n. Authority. Town and District both represent and warrant that each has the full
right, power and authority to enter into this License and to perform the
transactions contemplated hereunder.
IN WITNESS WHEREOF, the parties have executed this agreement below on the day
and year shown therewith.
DISTRICT:
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Approved as to Form:
By: Date:
Susan M. Schectman
General Counsel
Recommended for Approval:
By: Date:
L. Craig Britton
General Manager
Approved and Accepted:
By: Date:
Ken Nitz
President, Board of Directors
Attest:
By: Date:
Deirdre Dolan
District Clerk
TOWN OF PORTOLA VALLEY ("Town"):
Recommended for Acceptance:
By: Date:
Real Property Acquisition Agent
Approved and Accepted:
By: Date:
Mayor, Town of Portola Valley
April 21,2000 7
2:32 PM
1
Recording q Y Requested B and
When Recorded Return to:
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, California 94022-1404
Attn: General Manager
No Documentary Transfer Tax Due: Exempt From Recording Fees:
Revenue & Taxation Code §11922 Government Code §§6103, 27383
AGREEMENT
FOR
EXCHANGE OF EASEMENTS
This AGREEMENT FOR EXCHANGE OF EASEMENTS (hereinafter, "Agreement") is made
by and between the Midpeninsula Regional Open Space District, a California special district
(hereinafter"District") and the Town of Portola Valley, a California general law municipality
(hereinafter"Town").
RECITALS
A. WHEREAS, District owns certain real property(herein, "District Land") located in the Town
of Portola Valley, County of San Mateo, being Assessor's Parcel Number 76-340-07 and
commonly known as the Windy Hill Open Space Preserve (herein, "Windy Hill"); and
B. WHEREAS, Town has undertaken a project (herein, "Project") to construct and maintain
certain improvements on Alpine Road, a public road in Town; and
C. WHEREAS, Town desires to obtain from District four(4) non-exclusive, permanent road
easements in order to enable ordinary travel on Alpine Road and a non-exclusive,permanent
slope easement to maintain drainage off Alpine Road and for the installation and
maintenance of gabion retaining walls, drainage facilities and other slope improvements
(herein, collectively "District Easements"); and
D. WHEREAS, District has dedicated said District Lands for open space purposes and may
convey interests therein only for other interests in real property of equal or greater value for
such open space purposes; and
E. WHEREAS, Town owns certain real property (herein, "Town Land") lying adjacent to
District Lands and being portions of Assessor's Parcel Numbers 080-241-430, 080-250-080,
and 080-250-160; and
April 21, 2000
2:35 PM
Paee 1
F. WHEREAS, said Town lands are characterized by very high riparian and open space values,
the permanent protection of which is consistent with District purposes; and
G. WHEREAS, District now desires to obtain a non-exclusive Riparian, Conservation and Open
Space Easement (herein, "Town Easement") in, on and over such Town Lands; and
H. WHEREAS, District has determined that said Town Easement is of equal or greater value to
that of District Easements and that the long term preservation of open space at Windy Hill
would be greatly enhanced and secured by such exchange of interests.
NOW THEREFORE it is mutually agreed and understood as follows:
1.0 Grant Of District Easements.
District hereby grants to Town the non-exclusive District Easements, as more particularly
shown and described in Appendix A, for and in consideration of the grant of the Town
Easement.
2.0 Grant Of Town Easement.
Town hereby grants to District the non-exclusive Town Easement, as more particularly
shown and described in Appendix B, for and in consideration of the grant of the District
Easements.
3.0 Escrow.
3.1. No escrow will be opened for the consummation of the exchange of easements
conveyed herein. Each party shall be responsible for the proper recordation of the
Agreement and for any fees, costs or title insurance, if any.
3.2. District shall deliver to Town a fully executed and recordable copy of this
Agreement granting to Town the District Easements.
3.3. Town shall deliver to District a fully executed and recordable copy of this
Agreement granting to District the Town Easement.
3.4. District shall deliver to Town a fully executed and recordable Certificate of
Acceptance.
4.0 Conditions Of Agreement- District Easements.
4.1. Town shall be solely responsible for properly maintaining the roadway, culverts,
gabion retaining walls, drainage facilities and any slope or other improvements
installed by Town upon the District Easements.
April 21, 2000
2:35 PM
Page 2
4.2. After construction is complete, Town shall hydro-seed the slopes of the
embankments from the gabion retaining walls to the roadway. The native
hydromulch mix shall consist of California Brome (16 lbs./acre), California
Meadow Barley (12 lbs./acre), Blue Wildrye (10 lbs./acre), Arroyo Lupial (4
lbs./acre) and Purple Needlegrass (4 lbs./acre).
4.3. Town agrees to restore and re-vegetate any areas impacted by the Project to a
condition comparable to its prior condition, including the like-kind replacement of
any damaged or destroyed stem measuring over 4 inches diameter at breast height,
and shall maintain and monitor said replacements for a period of three (3) years to
ensure they are successfully established. Town shall use caution when working
around all existing trees and significant vegetation to ensure the least impacts to
the visual and biological resources of the area. Town agrees to tag any trees
proposed for removal at least two (2) weeks prior to actual removal. Town and
District agree that replacement of dead trees will not be required.
4.4. Town shall insure that all construction plans, techniques, and materials conform to
all applicable specifications and standards of San Mateo County, the State of
California, including but not limited to, the Department of Fish and Game, the
United States of America, including but not limited to, the Department of
Transportation, District, and any other government agencies having lawful
jurisdiction over the Project.
4.5. Town shall be responsible for obtaining any and all necessary permits and
approvals for this Project and for any subsequent maintenance and repair. Town
shall perform all work in full compliance with all such permits and approvals and
shall supply District with copies of any and all permits and approvals as well as
the final sign-off, if such is required, on such permits.
4.6. Town shall confine its activities under the Project to the District Easements and
shall not conduct any activities related thereto outside District Easements on
District property without prior express written consent of District in the form of a
License or Permit to Enter.
4.7. Town may bring onto the District Easements only such persons, vehicles, and
equipment as are reasonably necessary for the Project.
4.8. Town shall be responsible for maintaining and supervising all safety measures
required by permit or by law, including O.S.H.A. requirements and California
Labor Code Section 6705, if applicable.
4.9. Town shall notify District in advance of the time, date and place of project pre-
April 21, 2000
2:35 PM
Page 3
construction meetings and District shall have the right to attend such meetings in
order to provide input on impacts to District Land.
4.10. Town will be responsible for any repair or replacement of any damage on the site
resulting from its activities, and will repair such damage in a timely manner.
4.11. Town will keep the surrounding District Lands free from accumulation of surplus
materials, rubbish, debris equipment, and waste material due to road maintenance
and/or repair. All debris and hazardous materials resulting from the Town's work
shall be removed to a legal dump site.
4.12. Town shall notify District upon completion of all work and arrange for a site
inspection with District staff before vacating the site.
5.0 Conditions Of Agreement- Town Easement.
5.1. Town shall maintain the Alpine Road right of way, including the installation,
repair and maintenance of culverts, gabion retaining walls, drainage and other
slope improvements so as not to materially impair or damage the riparian and
open space values intended to be protected and preserved by the grant of the
Town Easement.
5.2. Subject to District written approval as set forth in Section 6 hereof, Town may
remove diseased and/or dead plants and trees and remove such timber as may be
required for fire prevention, or public health and safety.
5.3. Subject to District written approval, Town may plant native species of plants.
5.4. Subject to District written approval, Town may build and maintain pedestrian,
bicycle and equestrian trails.
5.5. Town shall not erect, construct, place, or maintain or authorize the erection,
construction, placement or maintenance of any improvement, building or structure
or any other thing whatsoever on the Town Easement, except for Project
components, without the express written approval of the District after Design
Review.
5.6. Town shall not use or authorize the use of the Town Easement for any purpose
except as open space.
5.7. Town shall not use or authorize others to use the area of the Town Easement or
any portion thereof, as a parking lot, storage area or dump site or otherwise
deposit or authorize to be deposited on the Town Easement, or any portion
April 21, 2000
2:35 PM
Paee 4
thereof, temporarily or other-wise, anything whatsoever which is not indigenous or
natural to said area of the Town Easement.
5.8. Town shall not cover or cause the Town Easement to be covered, in whole or in
part,with any asphalt, stone, concrete, or other material that is not a natural cover
for such land and shall not otherwise disturb the natural cover for the land. Town
shall not excavate, grade, or authorize any excavation or grading to be done, or
place or authorize to be placed, any sand, soil, rock, gravel or material whatsoever
on Town Easement except as may be required for fire prevention, elimination of
diseased growth.
5.9. Town shall not fish, trap, hunt, capture, kill or destroy or authorize the fishing,
trapping, hunting, capturing or destruction of fish or aquatic life of the Town
Easement except with the prior written approval of District and the County of San
Mateo and for health and safety purposes or in conjunction with scientific
research only.
5.10. Town shall not divide or subdivide the area of the Town Easement or otherwise
convey (other than under threat of condemnation) a portion of such property less
than the whole to one or more parties, or convey said Town Easement to two or
more parties each of whom acquires title to less than the whole of the Town
Easement. As used herein "party"means and includes any person, corporation,
partnership, or other legal entity capable of holding title to real property.
5.11. Town shall not cut, uproot or remove or authorize the cutting, uprooting or
removal of timber or trees or other natural growth found or located on the Town
Easement except as may be required for fire prevention, elimination of diseased
growth, or construction and maintenance of the existing roadway.
5.12. Town shall not operate or authorize the operation on the Town Easement of any
motor bike, trail bike, go cart, or other motor driven or motor powered vehicles
except those motor vehicles reasonably necessary for the use of Town for the
accomplishment of the purposes for which the Subject Property is used pursuant
to the terms and conditions,restrictions and covenants set forth herein for the
Town Easement.
5.13. Town shall not place any advertising signs of any kind or nature on the Town
Easement except for identification and directional purposes consistent with the
use of the Town Easement as further provided herein.
5.14. Town shall not plant vegetation on the Town Easement except for approved soil
management, erosion control, reforestation and landscape screening. All
vegetation so planted shall be native California vegetation indigenous to the area.
April 21, 2000
2:35 PM
Pa2e 5
5.15. Town shall not use or allow the use of firearms or dangerous weapons on the
Town Easement except for personal protection and safety.
5.16. Town shall not use or authorize the use of fireworks or pyrotechnics on the Town
Easement.
5.17. Town shall not play or perform or allow the playing or performance of loud or
disturbing amplified music on the Town Easement.
5.18. Town shall not build, light or maintain, or authorize others to build, light or
maintain any open or outdoor fire on the Town Easement.
5.19. Town shall not mine, extract, sever or remove, or permit or cause to be mined,
extracted, severed or removed any natural resource found or located on, above, or
under the Town Easement in a manner that would jeopardize or alter the natural
scenic character of the property, or to otherwise engage in any activity on the
Town Easement which would or may destroy the natural and scenic
characteristics of the Town Easement.
6.0 Design Review By District.
6.1. Except for Project related construction, District shall have the right of Design
Review and Approval as herein defined with respect to any and all uses and
improvements proposed for the Town Easement. Design Review is intended to
provide a process for review and approval by the District of use and development
in environmentally and ecologically sensitive areas in order to assure that the
proposed use and development will be harmonious with other uses in the general
vicinity and will be compatible with environmental and ecological objectives.
6.2. With regard to any proposed uses or construction of any improvements on the
Town Easement, an application for design review shall be made to the District.
The application shall include the following:
6.2.1. A site plan showing the location of all proposed improvements or uses and
indicating the proposed uses or activities on the areas.
6.2.2. Drawings or sketches showing the elevations of all proposed
improvements, sufficiently dimensioned to indicate the general scale,
height, and bulk of such improvements.
6.3. Within 30 days from the filing of the application with District, District shall
review the site plan and drawings, and shall make its recommendations based
upon the following objectives with respect to siting of culverts, walls, fences,
gates, signs and other improvements, removal of natural vegetation, grading, wall,
April 21, 2000
2:35 PM
Pate 6
i
culvert and fencing types, and erosion protection:
6.3.1. To ensure use, construction and operation in a manner that will be orderly,
harmonious, and compatible with existing or potential uses of adjoining or
nearby sites.
6.3.2. To ensure that sound principles of environmental design and ecological
balance shall be observed.
6.4. All such improvements shall be constructed or installed in accordance with the
plans as approved by the District.
7.0 Indemnity And Release Of Liability.
Town shall fully release, indemnify, hold harmless and defend District, its directors, officers,
employees, contractors, and agents, from and against all liability, claims, suits, sanctions,
damages, injuries, costs, losses and expenses, including reasonable attorney's fees and court
costs, for injuries to or death of any person and damage to or loss of any property, except to
the extent that the matter giving rise to the liability is directly attributable to the negligent or
wrongful acts or omissions of District's directors, officers, employees, contractors, or agents,
or otherwise arises out of matters which, by the terms of this Easement, are the responsibility
of District.
District shall fully release, indemnify, hold harmless and defend Town, its directors, officers,
employees, contractors, and agents, from and against all liability, claims, suits, sanctions,
damages, injuries, costs, losses and expenses, including reasonable attorney's fees and court
costs, for injuries to or death of any person and damage to or loss of any property, except to
the extent that the matter giving rise to the liability is directly attributable to the negligent or
wrongful acts or omissions of Town's directors, officers, employees, contractors, or agents, or
otherwise arises out of matters which, by the terms of this Easement, are the responsibility of
Town.
If liability arises due to the concurrent negligence of Town and District, each party shall
contribute costs of any such suits, defense, damages, costs and liability in proportion to its
fault as determined under the principles of comparative negligence.
8.0 Insurance.
Town and District, at each's sole cost and expense, shall maintain in full force and effect
comprehensive general liability insurance covering bodily and personal injury and property
damage arising out of their respective activities in or on their respective Easement granted
hereunder. Limits shall not be less than $5,000,000.00 per occurrence for bodily injury and
$500,000.00 per occurrence for property damage. Such insurance policies shall not be canceled
or materially changed without thirty (30) days advance written notice to District.
April 21, 2000
2:35 PM
Page 7
I
9.0 Miscellaneous Provisions.
9.1. Inspection. Town grants to District a right, but does not create an obligation, to
enter upon the Town Easement for the purpose of removing any building,
structure, improvement or other thing whatsoever constructed, erected, placed,
stored, deposited or maintained on the Town Easement contrary to the stated
purposes, terms, conditions, restrictions or covenants of Town Easement to
prevent or prohibit any activity which will or reasonable might destroy the natural
and scenic characteristics of the Town Easement, subject however to thirty (30)
days written notice to Town by District before commencement of any action on
the part of District under this Section. The stated purposes, terms, conditions,
restrictions and covenants set forth herein and each and all of them may be
specifically enforced or enjoined by proceedings in the Superior Court of the State
of California.
9.2. Choice of Law. The internal laws of the State of California, regardless of any
choice of law principles, shall govern the validity of this Agreement, the
construction of its terms and the interpretation of the rights and duties of the
parties.
9.3. Amendment. The parties hereto may by mutual written agreement amend this
Agreement in any respect.
9.4. Rights Cumulative. Each and all of the various rights, powers and remedies of
the parties shall be considered to be cumulative with and in addition to any other
rights, powers and remedies which the parties may have at law or in equity in the
event of the breach of any of the terms of this Agreement. The exercise or partial
exercise of any right, power or remedy shall neither constitute the exclusive
election thereof nor the waiver of any other right, power or remedy available to
such party.
9.5. Notice. Whenever any party hereto desires or is required to give any notice,
demand, or request with respect to this Agreement (or any Exhibit hereto), each
such communication shall be in writing and shall be deemed to have been validly
served, given or delivered at the time stated below if deposited in the United
States mail, registered or certified and return receipt requested, with proper
postage prepaid, or if delivered by Federal Express or other private messenger,
courier or other delivery service or sent by facsimile transmission by telex,
telecopy, telegraph or cable or other similar electronic medium and addressed as
indicated as follows:
Town: Town of Portola Valley
765 Portola Road
Portola Valley, CA 94028
April 21, 2000
2:35 PM
Page 8
Attn: Public Works Director
TEL: (650) 851-1700, ext. 14
FAX: (650) 851-4677
District: Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
Attn: General Manager
TEL: (650) 691-1200
FAX: (650) 691-0485
If sent by telegraph, facsimile copy or cable, a confirmed copy of such
telegraphic, facsimile or cabled notice shall promptly be sent by mail (in the
manner provided above) to the addressee. Service of any such communication
made only by mail shall be deemed complete on the date of actual delivery as
indicated by the addressee's registry or certification receipt or at the expiration of
the third (3rd)business day after the date of mailing, whichever is earlier in time.
Either party hereto may from time to time, by notice in writing served upon the
other as aforesaid, designate a different mailing address or a different person to
which such notices or demands are thereafter to be addressed or delivered.
Nothing contained in this Agreement shall excuse either party from giving oral
notice to the other when prompt notification is appropriate, but any oral notice
given shall not satisfy the requirements provided in this Section.
9.6. Severability. If any of the provisions of this Agreement are held to be void or
unenforceable by or as a result of a determination of any court of competent
jurisdiction, the decision of which is binding upon the parties, the parties agree
that such determination shall not result in the nullity or unenforceability of the
remaining portions of this Agreement. The parties further agree to replace such
void or unenforceable provisions which will achieve, to the extent possible, the
economic, business and other purposes of the void or unenforceable provisions.
9.7. Counterparts. This Agreement may be executed in separate counterparts, each
of which shall be deemed as an original, and when executed, separately or
together, shall constitute a single original instrument, effective in the same
manner as if the parties had executed one and the same instrument. In the event
of any disparity between the counterparts produced, the recorded counterpart shall
be controlling.
9.8. Waiver. No waiver of any term, provision or condition of this Agreement,
whether by conduct or otherwise, in any one or more instances, shall be deemed to
be, or be construed as, a further or continuing waiver of any such term, provision
or condition or as a waiver of any other term, provision or condition of this
April 21, 2000
2:35 PM
Pane 9
Agreement.
9.9. Entire Agreement. This Agreement is intended by the parties to be the final
expression of their agreement; it embodies the entire agreement and understanding
between the parties hereto; it constitutes a complete and exclusive statement of the
terms and conditions thereof, and it supersedes any and all prior correspondence,
conversations, negotiations, agreements or understandings relating to the same
subject matter.
I
9.10. Time of the Essence. Time is of the essence of each provision of this Agreement
in which time is an element.
9.11. Survival of Covenants. All covenants of District or Town which are expressly
intended hereunder to be performed in whole or in part after the Closing, and all
representations and warranties by either party to the other, shall survive the
Closing and be binding upon and inure to the benefit of the respective parties
hereto and their respective heirs, successors and permitted assigns.
9.12. Assignment. Except as expressly permitted herein, neither party to this
Agreement shall assign its rights or obligations under this Agreement to any third
party without the prior written approval of the other party.
9.13. Further Documents and Acts. Each of the parties hereto agrees to execute and
deliver such further documents and perform such other acts as may be reasonably
necessary or appropriate to consummate and carry into effect the transactions
described and contemplated under this Agreement.
9.14. Captions. Captions are provided herein for convenience only and they form no
part of this Agreement and are not to serve as a basis for interpretation or
construction of this Agreement, nor as evidence of the intention of the parties
hereto.
9.15. Pronouns and Gender. In this Agreement, if it be appropriate, the use of the
singular shall include the plural, and the plural shall include the singular, and the
use of any gender shall include all other genders as appropriate.
9.16. Authority. Town and District both represent and warrant that each has the full
right, power and authority to enter into this Agreement and to perform the
transactions contemplated hereunder.
IN WITNESS WHEREOF, the parties have executed this agreement below on the day and year
shown therewith.
April 21, 2000
2:35 PM
Paae 10
TOWN OF PORTOLA VALLEY("Town"):
Recommended for Acceptance:
By:
Real Property Acquisition Agent
By:
Mayor
Attest:
By:
Town Clerk
April 21, 2000
2:35 PM
Pate 11
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ("District"):
Approved as to Form:
By: Date:
Susan M. Schectman
General Counsel
Recommended for Approval:
By: Date:
L. Craig Britton
General Manager
Approved and Accepted:
By: Date:
Ken Nitz
President, Board of Directors
Attest:
By: Date:
Deirdre Dolan
District Clerk
April 21, 2000
2:35 PM
Page 12
i
Regional �� -ice
J
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-00-51
Meeting 00-09
April 26, 2000
AGENDA ITEM 6
AGENDA ITEM
Authorization to Solicit Bids for Four(4) Truck Bodies
GENERAL MANAGER'S RECOMMENDATION
Authorize staff to advertise for bids to purchase four(4) truck bodies.
DISCUSSION
At your March 22, 2000 meeting, you approved the purchase of four patrol vehicles (see R-00-35).
Patrol trucks are purchased as a cab & chassis, without truck bodies. The District outfits the trucks with
after-market utility bodies. Utility bodies have multiple storage compartments for fire fighting
equipment, maintenance tools, maps and brochures, and first aid supplies. Utility bodies have worked
well for patrol trucks, and equally well when patrol trucks are converted to maintenance vehicles.
The estimated total cost for the four utility bodies is $17,000, which was included in the supplemental
equipment section of the fiscal year 2000-2001 budget (see R-00-43).
Prepared by:
David Topley, Support Services Supervisor
Contact person:
Same as above
330 Distel Circle + Los Altos, CA 94022-1404 . Phone: 650-691-1200
FAX:650-691-0485 . E-mail: mrosd@openspace.org . Web site:www.openspace.org �
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton
Regional Open !1. ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-00-55
Meeting 00-09
April 26, 2000
AGENDA ITEM 7
AGENDA ITEM
f
Authorization for Board President Nitz to attend the S ecial Parks Districts Forum 2000 in Maryland
GENERAL MANAGER'S RECOMMENDATION
Authorize Board President Nitz to attend the Special Parks Districts Forum 2000 in Montgomery and
Prince George's Counties, Maryland at a total cost not to exceed $1,500.
DISCUSSION
At your March 22, 2000 meeting, you approved the budget guidelines for Board conference
attendance, which included the cost of the President, or other Board designee, to attend the annual
Special Parks Districts Forum.
The Special Parks Districts Forum is a conference held for special district professionals and elected
officials. The Forum 2000 will be held from June 8-10, 2000, in Montgomery and Prince George's
Counties, Maryland. The Forum will include discussion sessions on a variety of subjects of interest to
the District, including public/private partnerships, resource interpretation and management, and special
project development.
In addition to the per-person registration fee of$325, the District will also pay the travel and lodging
costs associated with this conference. The total cost is not expected to exceed $1,500.
Prepared by:
L. Craig Britton, General Manager
Contact person:
Same as above
330 Distel Circle = Los Altos, CA 94022-1404 Phone:650-691-1200
FAX:650-691-0485 * E-mail:i-nrosd@openspace.org openspace.org Web site:www.openspace.org �
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Betsy Crowder,Kenneth C. Nitz - Genera!Manager:L Craig Britton
Claims No. 00-08
Meeting 00-09
Date: April 26, 2000
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
1738 758.26 Acme&Sons Sanitation Sanitation Services
1739 14,936.22 Aerial Information Systems Vegetation Maps-Sierra Azul
1740 36.34 AirTouch Paging Pagers
1741 705.94 Arbill Field Safety Supplies
1742 37.80 AT&T Telephone Service
1743 678.39 Gordon Baillie Reimbursement--Public Information Officer
Training and Accommodations
1744 158.76 Craig Beckman Reimbursement--Uniform Expense
1745 1,521.22 Big Creek Field Supplies-Lumber
1746 742.50 Dana Bland&Associates, Consulting Biologists Sierra Azul Resource Inventory
1747 1,213.68 Biotic Resources Group Sierra Azul Resource Management
1748 500.00 B.P.O.E 1471 -Elks Lodge Meeting Facility Rental
1749 203.48 Browning-Ferris Industries Garbage Service
1750 65.79 John Cahill Reimbursement--Field Supplies
1751 102.01 California Water Service Company Water Service
1752 25.00 Camino Medical Group Medical Services
1753 143.65 Cole Supply Company Janitorial Supplies
1754 924.75 Compurun Systems Computer Consultant
1755 22.73 Contemporary Engraving Name Badge Engraving
1756 75.00 Custom Alignment Vehicle Alignment
1757 58.26 Dennis Danielson Reimbursement--Film
1758 73.13 Dennis Dart Vehicle Expense
1759 65.00 Decatur Electronics, Inc. Radar Recertification
1760 1,461.95 Design Concepts Graphic Designs and Layouts
1761 1,783.91 Enforcement Technologies, Inc. Parking Citation Processing-Nov. to March
1762 50.00 Environmental Volunteers MEAA Membership
1763 225.35 Film To Frame Photo Processing and Film
1764 55.21 G&K Services Shop Towel Service
1765 1,404.18 Gardenland Power Equipment Field Supplies and Tools
1766 51.80 G. P. Sports ATV Replacement Parts
1767 1,440.00 GreenWaste Recovery, Inc. Dumpster Service
1768 774.09 Home Depot Field Supplies
1769 530.80 Johnson&Associates Classification&Compensation Study
1770 292.10 Kinkos Printing Services
1771 352.71 Langley Hill Quarry Road and Trail Materials
1772 850.00 Liebert Cassidy Public Sector Conf.-J. Escobar/D. Dolan
1773 244.75 Lucent Technologies Phone Maintenance Agreement
1774 141.44 MCI Worldcom Telephone Service
1775 40.00 MetroMobileCommunications Radio Repair
1776 625.00 Micro Accounting Solutions Computer Consulting Services
1777 403.80 Minton's Lumber&Supply Field Supplies
1778 402.06 Office Depot Office Supplies
1779 121.18 Office Helper Office Supplies
1780 1,115.98 Orchard Supply Hardware Field Supplies and Tools
1781 1,374.19 Pacific Bell Telephone Service
1782 820.31 PIP Printing Printing Services
1783 788.64 Pitney Bowes Credit Corporation Postage Machine Maintenance&Service
1784 3,957.00 Platypus Studio Replacement Animals Nature Center
Page 1
Claims No. 00-08
Meeting 00-09
Date: April 26, 2000
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
1785 385.80 Eric Remington Wildlife Assessment
1786 2.79 Roberts Hardware Field Supplies
1787 2,362.35 Roy's Repair service Vehicle Maintenance&Repair
1788 301.00 David Sanguinetti Uniform Expense
1789 1,101.12 San Francisco Newspaper Agency Recruitment Advertisement
1790 1,674.04 San Jose Mercury News Recruitment Advertisement
1791 754.00 Santa Clara Co. Dept. of Environmental Health Hazardous Waste Permit
1792 193.58 Skyline County Water District Water Service
1793 79.04 Staples Office Supplies
1794 2,340.31 Stevens Creek Quarry, Inc. Road and Trail Materials
1795 233.00 Summit Uniforms Uniforms
1796 627.80 Town Square Furniture Office Furniture
1797 548.78 Target Specialty Products Weed Abatement Supplies
1798 65.00 Terminix. Pest Control Service-D.C. Building
1799 8,665.01 Therma Corp. HVAC Repairs and Replacement Coil
1800 541.25 United Rentals Backhoe Rental-Restroom Project
1801 7.08 *1 UPS Parcel Mailing Services
1802 225.00 Verio Internet Service Provider
1803 103.00 Verio/Best Internet Internet Service Provider
1804 5,582.10 VISA 252.00 HVAC Repairs-SRO Office
1156.12 Equipment Repairs
349.41 CARPOSA Conf. Expense
686.35 League of CA Cities Conference
495.45 PRAC Conf.-Downing,Menk,Miller
303.73 CPRS Conf. - C. Britton
1349.94 Field Supplies
662.44 Enterprise Rental Supplies
59.78 Business Meeting Expense
105.20 Earth Day Supplies
161.68 Resource Documents
1805 2,080.80 Rich Voss Trucking, Inc. Baserock Trucking Services
1806 74.57 WolfCamera Photo Processing Services
1807 300.00 Roberta Wolfe Recording Services
1808 82.00 Whitmore, Johnson&Bolanos Legal Services
1809R 46.15 Randy Anderson Vehicle Expense
1810R 145.00 *2 Institute of Computer Technology Computer Training-T. Randall
181IR 225.00 Verio, Inc. Internet Service Provider
1812R 269.64 Petty Cash Business Meeting Expense, Film and
Photo Processing Services, Field and
Nature Center Supplies.
*1 Urgent Check Issued April 12, 2000
*2 Urgent Check Issued April 25, 2000
Total 71,369.57
Page 2
Claims No. 00-08
Meeting 00-09
Date: April 26, 2000
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
1738 758.26 Acme&Sons Sanitation Sanitation Services
1739 14,936.22 Aerial Information Systems Vegetation Maps-Sierra Azul
1740 36.34 AirTouch Paging Pagers
1741 705.94 Arbill Field Safety Supplies
1742 37.80 AT&T Telephone Service
1743 678.39 Gordon Baillie Reimbursement--Public Information Officer
Training and Accommodations
1744 158.76 Craig Beckman Reimbursement--Uniform Expense
1745 1,521.22 Big Creek Field Supplies-Lumber
1746 742.50 Dana Bland&Associates, Consulting Biologists Sierra Azul Resource Inventory
1747 1,213.68 Biotic Resources Group Sierra Azul Resource Management
1748 500.00 B.P.O.E 1471 -Elks Lodge Meeting Facility Rental
1749 203.48 Browning-Ferris Industries Garbage Service
1750 65.79 John Cahill Reimbursement--Field Supplies
1751 102.01 California Water Service Company Water Service
1752 25.00 Camino Medical Group Medical Services
1753 143.65 Cole Supply Company Janitorial Supplies
1754 924.75 Compurun Systems Computer Consultant
1755 22.73 Contemporary Engraving Name Badge Engraving
1756 75.00 Custom Alignment Vehicle Alignment
1757 58.26 Dennis Danielson Reimbursement--Film
1758 73.13 Dennis Dart Vehicle Expense
1759 65.00 Decatur Electronics, Inc. Radar Recertification
1760 1,461.95 Design Concepts Graphic Designs and Layouts
1761 1,783.91 Enforcement Technologies, Inc. Parking Citation Processing-Nov. to March
1762 50.00 Environmental Volunteers MEAA Membership
1763 225.35 Film To Frame Photo Processing and Film
1764 55.21 G &K Services Shop Towel Service
1765 1,404.18 Gardenland Power Equipment Field Supplies and Tools
1766 51.80 G. P. Sports ATV Replacement Parts
1767 1,440.00 GreenWaste Recovery, Inc. Dumpster Service
1768 774.09 Home Depot Field Supplies
1769 530.80 Johnson&Associates Classification&Compensation Study
1770 292.10 Kinkos Printing Services
1771 352.71 Langley Hill Quarry Road and Trail Materials
1772 850.00 Liebert Cassidy Public Sector Conf.-J. Escobar/D. Dolan
1773 244.75 Lucent Technologies Phone Maintenance Agreement
1774 141.44 MCI Worldcom Telephone Service
1775 40.00 MetroMobileCommunications Radio Repair
1776 625.00 Micro Accounting Solutions Computer Consulting Services
1777 403.80 Minton's Lumber& Supply Field Supplies
1778 402.06 Office Depot Office Supplies
1779 121.18 Office Helper Office Supplies
1780 1,115.98 Orchard Supply Hardware Field Supplies and Tools
1781 1,374.19 Pacific Bell Telephone Service
1782 820.31 PIP Printing Printing Services
1783 788.64 Pitney Bowes Credit Corporation Postage Machine Maintenance&Service
1784 3,957.00 Platypus Studio Replacement Animals-Nature Center
Page 1
Claims No. 00-08
Meeting 00-09
Date: April 26, 2000
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
1785 385.80 Eric Remington Wildlife Assessment
1786 2.79 Roberts Hardware Field Supplies
1787 2,362.35 Roy's Repair service Vehicle Maintenance&Repair
1788 301.00 David Sanguinetti Uniform Expense
1789 1,101.12 San Francisco Newspaper Agency Recruitment Advertisement
1790 1,674.04 San Jose Mercury News Recruitment Advertisement
1791 754.00 Santa Clara Co. Dept. of Environmental Health Hazardous Waste Permit
1792 193.58 Skyline County Water District Water Service
1793 79.04 Staples Office Supplies
1794 2,340.31 Stevens Creek Quarry, Inc. Road and Trail Materials
1795 233.00 Summit Uniforms Uniforms
1796 627.80 Town Square Furniture Office Furniture
1797 548.78 Target Specialty Products Weed Abatement Supplies
1798 65.00 Terminix. Pest Control Service-D.C. Building
1799 8,665.01 Therma Corp. HVAC Repairs and Replacement Coil
1800 541.25 United Rentals Backhoe Rental-Restroom Project
1801 7.08 *1 UPS Parcel Mailing Services
1802 225.00 Verio Internet Service Provider
1803 103.00 Verio/Best Internet Internet Service Provider
1804 5,582.10 VISA 252.00 HVAC Repairs-SRO Office
1156.12 Equipment Repairs
349.41 CARPOSA Conf. Expense
686.35 League of CA Cities Conference
495.45 PRAC Conf.-Downing,Menk,Miller
303.73 CPRS Conf. -C. Britton
1349.94 Field Supplies
662.44 Enterprise Rental Supplies
59.78 Business Meeting Expense
105.20 Earth Day Supplies
161.68 Resource Documents
1805 2,080.80 Rich Voss Trucking, Inc. Baserock Trucking Services
1806 74.57 WolfCamera Photo Processing Services
1807 300.00 Roberta Wolfe Recording Services
1808 82.00 Whitmore, Johnson&Bolanos Legal Services
*1 Urgent Check Issued April 12, 2000
Total 70,683.78
Page 2
I
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To Board of Directors
From: C.Britton,General Manag
Date: April 26,2000
Re: FYIs
330 Distal Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site: www.openspace.org
INTEROFFICE MEMORANDUM
April 18, 2000
TO: C. Britton, General Manger
FROM: G. Baillie, Operations Analyst
SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY
Month March Year 2000
VIOLATIONS CITES TOTALS CRIMES TOTALS
Bicycles Auto burglary 2
Closed area 3 6 Marijuana cultivation I
Speed 2 4
Helmet 0 2 ACCIDENTS/INCIDENTS
Night-riding 0 0 Bicycle accident 1
Unsafe operation 0 0 Landing zone
Dogs Medical aid
Prohibited area 1 2 Search & Rescue
Off-leash 3 5
Off-road vehicles 0 1
Closed area 0 0 ENFORCEMENT
After hours 0 1 Citations 20
Fishing 0 0 Written warnings 29
Vandalism 0 4 Arrests 0
Parking 7 13 Police assistance 0
Parking after hours 4 17
Dumping/littering 0 0
Campfires 0 0 MUTUAL AID
Camping 0 0 Accident 4
Weapons Law Enforcement 3
Actual contact 0 0 Landing zone I
Report only 0 1
Evidence of 0 0
Unauthorized trail construction 0 1
SUMMARIES OF SIGNIFICANT INCIDENTS
Mar 1 An 81-year-old participant in a San Mateo Sierra Club Group hike at Purisima Creek OSP
experienced disorientation and weakness indicating a possible stroke. District staff, CDF
and SMSO responded. The road was very muddy and a District patrol truck with tire chains
was used to pull a Kings Mountain Fire Rescue truck 1-1/2 miles back up to Skyline Blvd.
The patient took a private vehicle to seek medical attention on his own. B. Dolan, S.
Hooper, W. Phillips, L. Paterson.
Mar 3 A neighbor reported hearing gunshots at Bear Creek Redwoods OSP. Two rangers and a
Santa Clara deputy checked the area and determined that the shooting was on private
property. C. Sparks-Hart, J. Smith.
Mar 5 Stolen mail was discovered by District rangers while on patrol on Skyline Blvd. Some
& 19 of the mail was discarded on the roadside, adjacent to District preserves. It was retrieved
and turned over to U.S. Postal Inspectors. M. Ken, B. Malone
Mar 9 A window was smashed to gain entry to a car in the Russian Ridge OSP parking lot. A purse
containing credit cards and other personal belongings was taken. M. Ken.
Mar 17 Evidence of a possible auto burglary was discovered at Monte Bello OSP. Broken window
class was discovered in the parking lot. L. Paterson.
Mar 23 K. Carlson discovered an illegal trail connecting private property to Kennedy Trail in Sierra
Azul OSP.
Mar 27 A neighbor reported an abandoned vehicle blocking the road between Mt. Umunhum and
Loma Prieta. K. Miller and a Santa Clara County Sheriff's Deputy had it towed,
Vandalism:
Mar 4 Recent welded additions (designed to block motorcycle access) to the top gate at Loma Prieta
Ranch were ripped off. Two "Area Closed" signs were missing.
Mar 10 Bottom and middle fence cut at closed Moody Trail in Sierra Azul. "Not a trail" sign pulled
out of the ground.
Mar 14 A chain was cut at the top gate in Loma Prieta Ranch allowing 4WD and motorcycle access.
Mar 21 A gate chain was cut at Rancho de Guadalupe.
Memorandum
April 18, 2000
To: Craig Britton, General Manager
From: Anne Koletzke, Planning Administrative Assistant and Acting PADS
Contact Person
Subject: Update of PADS Activity
Attachments: April 12, 2000 E-Mail Report from Dan Bernstein
Attached you will please find a report from Dan Bernstein concerning the latest PADS
(Peninsula Access for Dogs) Information Station at Windy Hill Open Space Preserve on
Saturday, April 8, 2000. As you know, PADS' objective is to help inform the public
about the District's Regulations concerning dogs as well as to communicate the
importance of compliance with those Regulations.
If you have any questions concerning this matter, please don't hesitate to let me know.
i
> ----- Original Message -----
> From: Dan Bernstein <dbernsteinCa7argotech.com>
> To: Paul McKowan (E-mail) <volunteer(-o_penspace.org>
> Sent: Friday, April 14, 2000 9:44 AM
> Subject: FW: PADS info station report
> > Paul,
> > Here's the report I originally sent off to Mary. Thanks for forwarding it
> to the board.
> > - Dan
> > > -----Original Message-----
> > > From: Dan Bernstein
> > > Sent: Wednesday, April 12, 2000 3:19 PM
> > > To: MROSD-Mary (E-mail)
> > > Cc: Anne. Macaulay (E-mail); Denise Williams
> > > (Denise Craik WilliamsaEmail.Msn.Coml (E-mail); ;ioemarshallCa-)csi.com'
> > > Subject: PADS info station report
> > > Mary,
> > >
> > > PADS conducted an info station at Windy Hill this past Saturday (April
> > > 8th) from 10 AM to 1 PM. This was done by four PADS members and we set
> up our table next to Sausal Pond. During that time, we encountered
> > > approximately 21 hikers with dogs, either passing our location or on the
> > > trail during our breaks. These numbers may be a bit imprecise - several
> of us took individual hiking breaks and the hikers with dogs we saw on the
> > > trail may have also been counted when they passed our table. All but one
> > > of those dogs were on leash. Please call me if you have any questions
> > > Mary.
> > > Sincerely,
> > > Dan Bernstein
Regional Open ice
.................I.,......................
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
April 26, 2000
Carly Loveman
Event Sponsorship Coordinator
Clif Bar Inc.
1610 5 th Street
Berkeley, CA 94710
Dear Ms. Loveman:
On behalf of the Midpeninsula Regional Open Space District, I would like to thank you
for your generous donation of 16 boxes of Clif Bars. The Midpeninsula Regional Open
Space District is a government agency that was formed in 1972 to acquire and preserve
a regional greenbelt of open space land, protect and restore the natural environment,
and provide opportunities for public enjoyment and education. The District has
preserved over 45,000 acres of public land contained in 24 open space preserves.
To manage effectively the 225 miles of self-guided nature, wheelchair accessible,
hiking, and multi-use trails, the District relies strongly on the help of volunteers. Your
wonderful donation of Clif Bars will enable us to provide a healthy snack at some of our
spring and early summer volunteer projects.
Your commitment to open space preservation and the District's volunteer program is
very much appreciated. Donations such as yours demonstrate the cooperative effort
that is necessary if we are to accomplish our goal of preserving open space.
Sin r y,
L. Craig Britton
General Manager
LCB/pm
330 Distel Circle Los Altos, CA 94022-1404 Phone:650-691-1200
FAX: 650-691-0485 * E-mail: mrosd@openspace.org Web site:www.openspace.org
Board of Directors:Pete Siemens, Mary C. Davey,led Cyr, Deane Little, Nanette Hanko, Betsy Crowder,Kenneth C.Nitz - General 1'oxiager:1-Craig Britton
Regional Open Ace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To Board of Directors
From: C.Britton,General Mang ' ._'
Date: April 21,2000
Re: FYIs
330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site: www.openspace.org
i
O�
750 Curtner Avenue `I 1051 Bing Street
San Jose,CA 95125-2118 San Carlos,CA 94070-5320
(408)26&8866 Q (650)61"800
I Fax(408)266-9042 �� $� Fax(650)610-0808
OF SANTA CIARA AND
SAN WITO COUNTIES
March 14, 2000
p ECFPWE
Jenny Preciado
Mid Peninsula Open Space District ' APR 1 4 2000
330 Distel Circle
Los Altos, CA 94022 MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT
Dear Friends:
On behalf of the Board of Directors and Staff of Second Harvest Food Bank, we would like to
thank you for helping to make the 1999 Holiday Food Drive the largest in the nation! Working
together, we raised an all time record 1.9 million pounds of food and 3.5 million dollars. This
unprecedented generosity will allow us to provide an even greater quantity and variety of food
than ever before. I would like to personally thank you and everyone at Mid Peninsula Open
Space District for working with us to assist thousands of hungry people in our community.
Your donation of 151 pounds of food and $130 insured that our neighbors who struggle to make
ends meet had a bountiful and joyous holiday season. Enough food and money was collected
that we will be able to provide basic food assistance to 116,000 people each month plus expand
services to hungry children, special needs populations and other diverse groups we serve. Many
people made this success possible in so many different ways. Please extend our thanks to
everyone who helped.
Again, all of us at Second Harvest Food Bank
k appreciate your tremendous support and look
forward to working
with you in the future. li
i
Sincerely,
Jennifer Luciano
Director of Communications
JL:mc
Note: Your donation is deductible to the extent allowed by law. Per IRS regulations, we hereby
state that no goods or services were received in exchang
e ge for this gift.
Federal Tax ID Number: 94-2614101.
Page 1 of 2
Jodi Isaacs
From: MROSD <mrosd@openspace.org>
To: Jodi <jisaacs@openspace.org>
Sent: Sunday, April 09, 2000 2:09 AM
Subject: Fw: Pigs
FYI. Should we respond to this?
K.
Kristi Webb
Public Affairs Assistant
Midpeninsula Regional Open Space District
(650) 691-1200
www,openspace.org
----- Original Message -----
From: Pat and Al Lisin <palisin@home.com>
To: <mrosd@openspace.org>
Sent: Sunday, April 09, 2000 11:27 AM
Subject: Pigs
> Al and Pat Lisin
> 7540 Tiptoe Lane
> Cupertino, CA 95014-5837
> April 9, 2000
>
> I
> Midpeninsula Regional Open Space District
>
> Dear Sir/Madam:
> I
> We are apalled by the amount of damage being done to public lands in and
> around the San Francisco Bay Area by pigs. We have seen the damage in
> Pinnacles, Grant County Park, Big Basin, Castle Rock, San Mateo County
> Memorial Park. The pig population and their sphere of influence seem to
> be increasing rapidly. Every time we go for a hike, we see more and
> more damage. It is easy to understand why they are spreading so
> rapidly; they can start to reproduce at 6 months and have a litter of up
> to 10 young every 6 months.
> The pigs move in large groups and disturb large areas. They do damage
> by rooting. They uproot plants. They don't care if they kill a plant
> which is common and plentiful or on the endangered species list! They
> disturb the shallow roots of trees, destroying seedlings. They also eat
> any small animal, such as lizards, salamanders, and frogs, that they
> encounter while rooting.
> If a human were caught doing a small fraction of the damage a pig does
> in one night, he would face a sizeable fine. The pigs get away with it
> scot-free.
> It is time that agencies responsible for preservation and for parks and
4/13/00
Page 2 of 2
> recreation areas develop a coordinated plan for eliminating the pigs or
> at least reducing their numbers sufficiently to limit the damage they
> do. The Department of Fish and Game needs to realize that the pigs are
> not native to these areas and therefore should not be protected in the
> same way as are native animals such as deer. And, it should be illegal
> to introduce more pigs into the area.
> We spoke with Rangers at Point Reyes National Seashore recently and they
> say that they and the Marin Water District had pig problems in the
> past. They got the pig problem under control about five years ago. How
> did the do it? Let s find out. Why can't we do the same in our local
YY
> parks?
> Knowing how slowly public agencies work, particularly when they have to
> coordinate with one another, it will probably be quite a while before
> there will be a coordinated plan. In the mean time, the pig population
> and their range will keep expanding. Rangers must be allowed to
> destroy pigs on sight without any encumbering requirements -NOW!
> Sincerely, Al and Pat Lisin
>
>
> I
4/13/00
|
Page lofl
�
!
Jodi Isaacs
From: Jodi Isaacs ~giaaaco@xzoen space. rQ>
/o: <
Sent: Th -. Apr| 13. 20OO10�2AM �
pigs
�
�
�
April 12. 2000
Dear Al and Pat Lisin: �
�
�
Thank you for your April 9th, 2000 email related to wild pigs in and around �
� the Gan Francisco Bay Area. The staff and Board Midpeninsula Regional (}pen �
� Space District shares your concern about the increase cf pig activity on
open space lands and in currently considering potential control methods.
�
Within the pastfou ea the District has recorded a remarkable increase
in pig activity, especially sd our Long Ridge Open Space Preserve where pigs
are moving in from the south and west.
Aa your letter states, wild pigs pose many concerns for the District, such
as their threat bo preserveroads and trails, increased sedimentation inthe
watershed, and their wide ranging distribution and prolific reproductive
rate; all ofwhich make control efforts difficult, Effective reduction of
wild pig numbers will take a regional effort incorporating State Parks,
California Fish and Game, County Parka, water districts, private land owners
and the District. VVithoutregional 000rdinadon. wild pig activity will only
be diverted ho neighboring lands and their numbers only slightly controlled.
On February 15 2000 the Use and Management Committee (a subset of the Board
of Directors) met to discuss the time and costs associated with initiating a
pig control program on District lands. Their recommendation to the full
Board was to allocate$20.000 for an initial pig control program, work with
adjacent agencies mndhomaowneroonanagiono| a hbopigcontno|. nnd
tn research alternative control methods such as contraceptive and
sterilization programs.
Currently the District is working with the California Department ofFish and
Game on a Memorandum of Understanding fora pig control program. {)nms
approved, o proposal for such a program will be presented ho the full Board
of Directors at a public meeting for their authorization. If you would like
to be on our mailing list for this meeting and others regarding wild pigs
please send ue your land address.
Thank you for your concern about public lands in the Bay Area. |f you have
any further questions regarding natural resources on District lands, please
contact me directly aji org. orby phone ot(O5O)OR1-12O0.
Sincerely,
JodiL |seooa
Resource ManogementSpecialist
K8idpeninau|a Regional OpenSpaoe0st/ict
voice-85O-8Q1-12OO �
email- isaans@opensppce.org �
�
�
�
�
4/l]/00