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HomeMy Public PortalAbout2020-09-10 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Council Chambers John G. Christy Municipal Building 320 East McCarty Street September 10, 2020 Committee Members Present: Attendance Ron Fitzwater 4 of 4 Ken Hussey 4 of 4 Mark Schreiber 4 of 4 Mike Lester 4 of 4 Committee Members Absent: David Kemna 3 of 4 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Eric Seaman, Wastewater Division Director Don Fontana, Stormwater Engineer Sonny Sanders, Director of Planning and Protective Services Rachel Senzee, Neighborhood Services Specialist Jessica Rackers, I.T. Support Tech I Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Hussey called the meeting to order at 7:32 a.m. A quorum was present at this time. The following guest attended virtually: Mayor Carrie Tergin 1. Introductions Introductions were made at this time. 2. Approval of the August 13, 2020 Committee meeting minutes Councilman Schreiber moved and Councilman Fitzwater seconded to approve the August 13, 2020 minutes, motion carried. 3. New Business 1. Update on Bartlett and West Contract Regarding the Flood of July 19, 2020 (Matt Morasch) Mr. Morasch explained the consultant has been hired to review flood data from the July 19, 2020 flooding. The consultant will talk with the group of citizens that were affected in the areas and give a report on their findings at a future Committee meeting. 2. Concrete Pavement Rehabilitation (Britt Smith) Mr. Smith gave a presentation displaying some of the issues with concrete streets. He explained staff used to place asphalt in joints which was not very effective. Currently staff has done Minutes/Jefferson City Public Works and Planning Committee September 10, 2020 2 some full concrete panel replacements and where there is concrete joint spall it is repaired by milling the panel area and placing a special concrete mixture in. 3. Sanitary Sewer Rate Study Update (Matt Morasch) Mr. Morasch explained since 2017 the sewer rates have been flat. By Spring staff should have information from the study and will look at the reserves to borrow money with low interest in order to keep our rates down. Mr. Seaman explained the large needed projects, which included the Westview pump station replacement, biosolids equipment replacement, and the Grays Creek upgrade and replacement. These projects will be done using low interest loan money available through MDNR SRF Program with an interest rate as low as 0.8% for a 20 year loan. There was discussion among Committee members and staff regarding sewer extensions and the requirement to tie on to the sewer, failing sewer systems being complaint driven, and the bond issuance. 4. Downtown Parking Needs Review (Britt Smith) Mr. Smith gave a presentation explaining the Downtown parking study. He stated there is a shortfall of parking supply in the Downtown area. Staff is having ongoing conversations with the property owners to possibly purchase their property and will do a contract with a financial consultant to determine bond capacity. A contract will then be done with a design consultant to further refine potential cost. There was discussion among Committee members and staff regarding design and build time frames and the possibly updating the 2018 plan. Mr. Morasch explained staff feels they would not gain much by having he plan updated. 5. Airport Emergency Lighting Contract Update (Britt Smith) Mr. Smith explained bids were received for the project however the low bidder had withdrawn his bid so staff has recommended bidder number two for this project. 6. Neighborhood Services Update (Rachel Senzee) Ms. Senzee gave a presentation on neighborhood services. She explained staff will be updating the hazard mitigation plan which will open up funding for additional projects. She gave updates on historic preservation and the Community Development Block Grant projects. 4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues a. States Prepare to Spend Millions to Address Flooding Article b. Major Real Estate Website Now Shows Flood Risk Article Mr. Morasch explained the articles above were for Committee members information. No one was present to address the Committee. 4. Adjourn Chairman Hussey announced the meeting was adjourned at this time (8:38 a.m.).