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Home My Public Portal About2020-10-15 packetNotice of Meeting & Tentative Agenda City of Jefferson Planning and Zoning Commission Thursday, October 15, 2020 — 5:15 P.M. City Council Chambers, John G. Christy Municipal Building, 320 East McCarty Street Enter through the Main Lobby Per City Council Emergency Proclamation on 7/20/2020 MASKS ARE REQUIRED for "In Person Public Meetings" All interested parties will be given a chance to be heard. TENTATIVE AGENDA 1. Call to Order and Introductions 2. Procedural Matters • Determination of quorum and designation of voting alternates • Call for cases • Receive and review requests for continuance • Receive requests for reordering the agenda • Format of hearing • List of exhibits 3. Adoption of Agenda (as printed or reordered) 4. Approval of the Regular Meeting Minutes of September 16, 2020. 5. Communications Received 6. New Business/Public Hearings 7. Other New Business Case No. P20008 - 3600 Country Club, Replat of Lot 1 of the Capital Mall Subdivision: Request filed by Capital Mall JC LLC, property owner, for the replat of Lot I of the Capital Mall Subdivision. The property is located East of the intersection of West Truman Blvd and West Truman Place and is described as Part of the South Half of Section 4 and part of the Northeast Quarter of the Northwest Quarter and part of the West Half of the Southwest Quarter of the Northeast quarter of Section 9, all in Township 44 North, Range 12 W, in the City of Jefferson, Cole County, Missouri. (Central Missouri Professional Services, Consultant) 8. Other Business A. Comprehensive Plan Work Session: City staff will give an extensive presentation on the current draft of the Comprehensive Plan. B. Staff Updates from Prior Cases 9. Adjourn Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items MINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION September 16, 2020 5:15 P.M. COMMISSION MEMBERS PRESENT Bunnie Trickey Cotten Penny Quigg Jack Deeken Emily Fretwell Dale Vaughan, Vice Chair Shanon Hawk, Alternate Gregory Butler, Alternate COMMISSION MEMBERS ABSENT Michelle Mahoney Blake Markus Dean Dutoi Doug Record, Alternate COUNCIL LIAISON ABSENT Carlos Graham, Council Liaison STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Ryan Moehlman, City Counselor Eric Barron, Planning Manager Ian Zollinger, Planner Ahnna Nanoski, Planner ATTENDANCE RECORD 8of9 9 of 9 6 of 9 7of9 8 of 9 3 of 3 3 of 3 4 of 9 4 of 9 2of9 2of3 1. Call to Order and Introduction of Members, Ex -officio Members and Staff Vice Chairman Dale Vaughan called the meeting to order. Five regular members and two alternates were present. A quorum was present. Designation of Voting Alternates The Vice Chair announced that all present regular members and alternates are eligible to vote. 2. Procedural Matters and Procedures Explained Mr. Zollinger explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Zollinger advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Zollinger submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Ms. Cotten moved and Ms. Fretwell seconded to adopt the agenda. The motion passed 6-0 with the following votes: Aye: Cotten, Deeken, Quigg, Fretwell, Butler, and Hawk 4. Approval of the Regular Meeting Minutes of August 13, 2020. Ms. Cotten moved and Mr. Hawk seconded to approve the regular meeting minutes of August 13, 2020 as printed. The motion passed 6-0 with the following votes: Aye: Cotten, Deeken, Quigg, Fretwell, Butler, and Hawk 5. Communications Received None received 6. New Business/Public Hearings Case No. P20007 — 311 Bolivar Street, Preliminary PUD Plan. Request filed by Oakbrook Properties LLC, property owner, for a Preliminary PUD Plan to construct a 2,500 sf building with uses that will include a coffee shop, retail uses and an apartment for short and long term rental use. The property is located on the Northeast comer of Bolivar and West McCarty Street and is described as the northerly part of Inlot No. 424 in the City of Jefferson, Missouri. Mr. Zollinger stated the property consists of 0.38 acres zoned as PUD, Planned Unit Development. The applicant is proposing to construct a 2,500 sf building for a coffee shop, roastery and short term rental. The applicant is proposing a preliminary PUD Plan to accommodate the request. Jeff Schaeperkoetter with Oakbrook Properties, 320 Nishodse Bluff, presented the case. He stated they bought this property from the Jefferson City Housing Authority through an open bid process. He reiterated that the property is already zoned as PUD and would like for the Commission to approve the site plan. They have hired an architect company who will be drawing up plans. He stated that it will be a nice two story building. Joe Bryan, 304 Bolivar, spoke in favor of the request. Mr. Zollinger gave the staff report and staff recommendation He stated the proposed use of the property is consistent with the land use pattern found along Bolivar Street. Staff recommends approval of the proposed Preliminary PUD Plan. Mr. Wade stated that engineering staff also recommends the approval of the Preliminary PUD Plan. He stated the drainage will need to drain to the bio swell basin, which the plans will need to show how that will be accomplished. The sewer runs along Bolivar and a sewer connection would need to be made. All utilities, lights and fire hydrants are already available to utilize. Ms. Cotton moved and Ms. Fretwell seconded to approve the Preliminary PUD Plan with the establishment of an underlying zoning of C-2 General Commercial for the purpose of determining uses and for signage and lighting. The motion passed 6-0 with the following votes: Aye: Cotten, Deeken, Quigg, Fretwell, Butler, and Hawk 7. Other Business A. Comprehensive Plan Work Session Ms. Nanoski gave a brief overview of the draft Comprehensive Plan. B. Election of Officers Mr. Barron explained that since Mr. Jordan departed, the Chairman position is now open. Mr. Deeken moved and Ms. Fretwell seconded to nominate Mr. Vaughan as Chair of the Commission. Motion passes 6-0 with the following votes: Aye: Cotten, Deeken, Quigg, Fretwell, Butler, and Hawk Mr.Deeken moved and Ms. Fretwell seconded to nominate Ms. Quigg as Vice Chair of the Commmission. Motion passes 6-0 with the following votes: Aye: Cotten, Deeken, Vaughan, Fretwell, Butler, and Hawk C. Staff Updates from Prior Cases Mr. Zollinger announced that Case No. P20006 — 2715 RT CC, will be heard at City Council this upcoming Monday. 8. Adjourn. There being no further business, the meeting adjourned at 5:55 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary Jefferson City Planning & Zoning Commission October 15, 2020 Case No. P20008 Capital Mall JC LLC 3600 Country Club Subdivision_ Replat PLANNING STAFF REPORT JEFFERSON CITY PLANNING AND ZONING COMMISSION October 15, 2020 Case No. P20008 - 3600 Country Club Drive, Replat of Lot 1 of the Capital Mall Subdivision: Request filed by Capital Mall JC LLC, property owner, for a replat of Lot 1 of the Capital Mall Subdivision. The property is located East of the intersection of West Truman Blvd and West Truman Place and is described as Part of the South Half of Section 4 and part of the Northeast Quarter of the Northwest Quarter and part of the West Half of the Southwest Quarter of the Northeast quarter of Section 9, all in Township 44 North, Range 12 W, in the City of Jefferson, Cole County, Missouri. (Central Missouri Professional Services, Consultant) Description of Proposal This proposal is for the approval of a Final Subdivision Plat of Lot 1 within the Capital Mall Subdivision. The Capital Mall was developed in the late 1970's, but was never formally divided into lots and outlots. A development agreement approved by the City Council in 2013 permitted the property owner to divide the property into several lots based on existing tax parcel boundaries and outlined a plan that would require the owner to submit a formal subdivision plat at a future date. A Special Exception Permit and rezoning plan approved by the Planning and Zoning Commission in 2015 outlined the creation of several additional outlots and a final subdivision plat was approved in 2017. Board of Adjustment Action The proposed division of Lot 1 would result in a lot without street frontage, which is a requirement of both the Subdivision Code and the Zoning Code. A variance to the zoning code requirement is scheduled to be heard by the Board of Adjustment on Tuesday, October 13, 2020. Final Plat The Replat details the lot layout of the subdivision as well as utility easements and other notable survey information. Acreage: The total size of the subdivision is 23.36 acres. Number of Lots: 2 lots are shown on the Replat. Lot Sizes: Lot sizes are 21.50 acres and 1.86 acres. Lots: Lot 1-A - Capital Mall Building and parking lots Lot 2-B - WIPRO (former Sears building) Streets: No streets are created with this subdivision plat. Lot I -B will not have street access, but will be served by existing cross access agreements in place for the Capital Mall Development. Sidewalks: Construction of sidewalks was outlined on the 2015 Special Exception Plan. Utilities: All lots are shown with proper utility access. Staff Recommendation Subject to approval of the variance requested before the Board of Adjustment, staff recommends approval of the requested variance from the Subdivision Code street frontage requirement and approval of the Replat, subject to any necessary technical corrections. Form of Motion 1. Motion for approval of the requested variance from the Subdivision Code requirement that all lots have street frontage to permit Lot 1-B to have no street frontage 2. Motion for approval of the Replat of Lot 1 of the Capital Mall Subdivision. APPLICATION FOR SUBDIVISION PLAT Date Received: City of Jefferson, Missouri Department of Planning & Protective Services - Planning Division 320 East McCarty Street, Room 120 Jefferson City, Missouri 65101 Phone (573) 634-6410 Fax (573) 6346457 The undersigned hereby petitions the Planning and Zoning Commission and City Council of the City of Jefferson, Missouri for the following type of subdivision: _Preliminary Plat X Final Plat 1. Name of Subdivision: Replat of Lot 1 of Capital Mall Subdivision 2. General location: 3600 Country Club Dr. 3. Existing/Proposed zoning: Existing — C-2 4. Existing/Proposed use of the property: Existing Use — Commercial — Capital Mail 5. Size of the property in acres: 23.36 ac. 6. Total number of lots proposed: 2 7. The following items need to be submitted with the plat drawing, if applicable: A. Public improvement construction plans are to be submitted to the Engineering Division with a final plat. Signature of the Division Director, or his/her designee, is needed to certify that plans have been submitted: if no plans are required) B. Description of any variances to the Subdivision Regulations being requested (please note section number of the regulation below and attach a letter stating justification for the variance(s): A Capital Mall JC L.L.C, Property Owner Name (type or print) KLY, r4' Preliminary Plat - Residential -$209 plus $4 per lot Preliminary Plat — Commercial/Industrial-$209 plus $4 per lot Final Plat - $240 plus $4 per lot Paul Samson, PE Engineer Name (type or print) Keith M. Bricke PLS Gia—..' ng' eer Sign a `/ / 20 ate Surveyor Name (type or print) S rveyor Signat a Date Contact person for this application: Name: Paul Samson - CMPS Address: 2500E McCarty St Jefferson City. M065101 Phone Number: 573-634-3455 For Staff Use Only Attachments: Variance request letter Additional documentation Notes: Individuals should contact the ADA Coordinatorat (573) 634-6570 to requestaccommodations oreltemative formats as required under the Americans with Disabilities Act. 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