HomeMy Public PortalAbout10/07/03 CCM239
MEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 7, 2003
The City Council of Medina, Minnesota met in regular session on October 7, 2003 at
7:30 p.m. in the City Hall Chambers. Mayor Zietlow presided.
I. ROLL CALL
Members Present: Workman, Lane, Zietlow, Smith (7:35 p.m.), and Brinkman
Members Absent: None
Also Present: City Attorney Ron Batty, Public Works Director Jim Dil[man, City
Engineer Tom Kellogg, Planning and Zoning Administrator Loren Kohnen, City
Administrator Chad Adams, and Recording Secretary Jennifer Hennes.
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
It was requested to add item B, Wild Meadows, to Presentations.
Moved by Workman, seconded by Brinkman, to approve the agenda as amended.
Motion passed unanimously.
IV. APPROVAL
A. Approval of the September 16, 2003 Regular Citv Council Meeting Minutes
Moved by Brinkman, seconded by Lane, to approve the September 16, 2003 regular City
Council meeting minutes as presented. Motion passed unanimously.
V. PRESENTATIONS
A. Safe Communities of Wright County
Pat Hackman stated the Toward Zero Deaths Project is a multi -agency partnership with
representatives from the Department of Public Safety, the State Patrol, Mn/DOT, the
Federal Highway Administration and the Center for Transportation Studies at the
University of Minnesota. She stated they are in charge with developing a program of
coordinated activities that will raise the awareness about traffic safety among the public
and decision -makers and that will identify a menu of tools to be used to successfully
reduce deaths and serious injuries on Minnesota's roadway.
The MN TZD Team selected three roadway corridors as demonstration areas to develop
and test initiatives that will help reduce traffic fatalities and serious injuries. One of those
corridors is Highway 55 in Wright and Hennepin Counties, from Buffalo to Medina. The
corridors were selected based on traffic crash data, schedules for roadway
improvements and other factors, including, in the case of Highway 55, our established
program aimed at traffic safety, Safe Communities of Wright County.
The Highway 55 TZD Team has been working hard at researching the corridor and
developing appropriate safety initiatives to improve traffic along that area.
Medina City Council Meeting Minutes
October 7, 2003
240
She stated changing Highway 55 to a four -lane highway would reduce traffic incidents.
She noted the engineers spent a lot of time investigating this stretch of Highway 55. She
noted they held focus groups with members of those communities to get their input and
stated there is a public awareness campaign that would be starting in a few weeks. She
presented the billboards that will be put into place.
Mayor Zietlow inquired if the billboards were the solution to the problem.
Hackman stated the billboards are only a portion of the solution. She noted this is done
in collaboration with the mailings and newspaper articles.
Smith inquired where the funding comes from for this campaign.
Hackman stated the funding comes from the National Highway Traffic Administration.
Lane inquired if they have made contact with Greenfield.
Hackman noted they would be meeting with them in the next couple of weeks.
The Council Members thanked Hackman for her presentation.
Carolyn Smith arrived 7:35 p.m.
B. Wild Meadows
David Newman, developer, stated they are here to present an overview of Wild
Meadows restoration. Carl Korfmacher stated he feels the development is doing well at
this time and they plan to meet or exceed all requirements. Kim Chatman presented an
overview of the phases for Wild Meadows and presented information on the life of trees
that were planted. He noted they would not know for sure until spring if these trees will
survive but he is hopeful. He presented a table summarizing their findings of the
seedlings and plantings success and presented continuing objectives for Wild Meadows.
Brinkman inquired if alternative plants could be used in the prairies.
Korfmacher noted a real prairie would have over 300 species and they could use
different species if necessary.
It was noted Staff is not prepared to respond this evening, as the report was not received
until Friday.
Smith inquired about the original agreement being honored.
Korfmacher noted they would be going beyond the agreement that states 50%
survivorship. He stated the spirit and the intent of the project would be met.
Smith inquired about the time length for the prairie to become established.
Korfmacher stated it is usually the third growing season and by season five the diversity
should start to show up, with gradual improvement over the next five to ten years.
Medina City Council Meeting Minutes
October 7, 2003
241
Newman said on Saturday, October 25th they are conducting a nature walk for residents.
VI. CONSENT AGENDA
A. Reschedule November 4, 2003 Council meeting to 8:00 p.m.
B. Reaffirming Resolution 02-45 for Final Plat Approval — Gramercy Club of
Medina
C. Resolution Requesting Additional Funding from MNDOT through Municipal
Agreement Program for Access Removal from TH 12 & Construction of
Alternative Access via Spruce Way
D. Ordinance No. 358 Approving General Plan of Development and Rezoning
Property to Planned Unit Development — Rolling Green Business Center
subdivision
E. Resolution to Publish Ordinance No. 358 by Title and Summary
F. Resolution Granting Final Approval to the Plat of Rolling Green Business
Center
G. Resolution Granting Final Approval to the Plat of CBR development
H. Resolution Approving the Renewal of a Premises Permit to the Loretto Fire
Relief Association to Conduct Lawful Gambling
Mayor Zietlow asked to remove items C and G from the consent agenda.
Moved by Workman, seconded by Smith, to approve the consent agenda items a, b, d, e
f and h. Motion passed unanimously.
Item C
Mayor Zietlow inquired about item C and what the City is committing to.
Kellogg stated there is a resident who would like to subdivide the property. Kellogg
stated MN/DOT stated they would put up $85,000 for the construction of Spruce Way.
Kellogg stated his numbers for constructing that roadway were higher and they went
back to Mn/DOT. Kellogg stated any financial commitment would be passed on to the
property owner who develops that area. Kellogg noted there is already an agreement
with the property owners for the cost of the street. Kellogg noted the application needs
to be made by the 17tn
Lane stated concern regarding the financial commitment from Mn/DOT and what they
stated they would pay two or three years ago.
Kellogg stated the commitment from Mn/DOT was to build a gravel roadway.
Lane recommended having Staff refer back to the discussions from the last meetings
with Mn/DOT. He stated his recollection was the number offered by Mn/DOT was higher
than the $85,000.
Kellogg stated the City has not committed to the $85,000.
Smith inquired about the second and third paragraphs of the resolution and the
responsibility of the financial participation being put on the City.
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October 7, 2003
242
Kellogg noted there is still time to back out of this agreement if the resolution is
accepted. If the resolution is not accepted at this meeting it will not be up for discussion
again until next year.
Motion by Workman seconded by Brinkman to adopt resolution No. 03-29. Motion
passed unanimously.
Item G
Attorney Batty stated there are mistakes on the plat for Mapleview. He stated the
Council could adopt the resolution this evening with the conditions of the mistakes being
fixed and the Mayor and Clerk signing the final plat after the attorney approves it.
Lane would like the developer to make it right and resubmit.
Batty presented the changes that need to be addressed for the final plat.
Motion by Workman seconded by Lane to deny the final plat approval for Mapleview
because of error and corrections to be brought back to the next City Council meeting.
Motion passed 3 ayes, 2 nays (Smith and Brinkman).
VII. COMMENTS
A. Comments from Citizens on items no on the Agenda
Dick Picard presented copies of the draft Lake Independence Diagnostic Feasibility
Report that was presented to the Pioneer -Sarah Creek Watershed on September 25,
2003. He stated this is an ongoing project and as far as he is concerned this is not final.
Smith recommended having a joint meeting with the Park and Planning Commission and
the public to make them all more aware.
Lane stated he and Smith would be talking to Doug Bryant, Three Rivers Park District,
tomorrow about the report.
B. Park Commission
Galen Bruer from the Park Commission stated the Park Commission feels the Sioux
Drive Trail needs to go through. He stated the Park Commission approved a motion
recommending the City Council allocate $85,000 for the construction.
Brinkman inquired if the City made a commitment to fund the trail. Adams noted it was
now a part of the Uptown Hamel Master infrastructure plan.
Adams stated there is a possibility this project could be completed next year.
Discussion was held as to the timeframe for working on the trail and Sioux Drive.
C. Planning Commission
Kohnen presented information from the Planning Commission's meeting regarding
Wright -Hennepin Electric and a concept discussion with Terri Schneider and what they
are doing with the surrounding property around the water tower. He presented an
overview of other areas that are looking to be developed in the future. He noted he has
Medina City Council Meeting Minutes
October 7, 2003
243
sent a letter to Dean Johnson regarding the cost of the traffic signal at Willow and
County Road 6 and he has not heard back from Mr. Johnson at this time.
Kohnen noted that Gramercy's changes to the original construction plan are not required
to come back before City Council since they are reducing not adding more to project..
Batty stated the Council has the right to call this back before the Council. He stated he
has heard the number of units are going down and if the Council would like to see this
information they have that right.
Council directed Staff to have Gramercy attend next meeting to discuss changes.
VIII. BUSINESS
A. Planning and Zoning
1. Uptown Hamel Redevelopment — Ehlers and Associates. Inc.
Jim Prosser, Ehlers and Associates stated the City has been approached by a developer
for the Uptown Hamel area. The two issues that have come forward are cost and impact
on existing uses. He stated they have developed a process to get the Council the
information they need. Prosser presented information regarding the project goals,
review and assess area for redevelopment, establishing a communication and public
participation plan, identify potential development options, refine development program,
refine financial feasibility, affirm marketability, conduct an open house to receive
community input and identify the deal points of the development agreement.
Prosser stated the project goals include replacing market obsolete uses within the
Uptown Hamel area with uses that would compliment existing and proposed new
development within the area and then retain, expand and attract small to medium size
business that serve the day to day needs of City residents and visitors.
Prosser stated his understanding was this area included residential and the land
assembly language to remain open.
Workman stated his concern with this verbiage for land assembly in the information
received from Prosser.
Motion by Workman seconded by Smith to authorize Ehlers to affirm the Redevelopment
Goals with the changes of the verbiage to potential instead of proposed and to add
mixed use in business. Motion passed unanimously.
Motion by Smith seconded by Workman to set up agreement with proposed developer.
Motion passed unanimously.
Smith inquired about a public meeting being set up.
Prosser stated setting up the meeting will begin within the next couple of weeks.
Lane inquired about establishing the tax increment financing district and how far along in
this process are they. He stated he is skeptical for the number of properties available to
use the tax increment.
Medina City Council Meeting Minutes
October 7, 2003
244
It was noted 70% of the area has to be "substandard' to qualify area as a district.
2. Resolution Vacating Drainage and Utility Easements affecting Lots 3
and 4, Block 2, Tuckborough Farm Fifth Addition — public hearing
Mayor Zietlow opened the public hearing at 9:46 p.m.
Adams stated this public hearing on the vacation of drainage and utility easements
affecting Lots 3 and 4, Block 2, Tuckborough Farm Fifth Addition. He noted there is only
one affected property owner.
Mayor Zietlow closed the public hearing at 9:48 p.m.
Motion by Brinkman seconded by Smith to approve Resolution No. 03-30 vacating
drainage and utility easements. Motion passed unanimously.
3. Resolution Granting Final Approval to the Plat of JJZ Addition
Adams stated this involves the Zilverberg's lot line combination that was discussed at
the last city Council meeting.
Motion by Brinkman seconded by Smith to approve Resolution No. 03-34 Granting final
plat approval for JJZ addition. Motion passed unanimously.
4. Highway 12/CSAH 29 Intersection Plan
Dillman stated he spoke with the residents in that area and two issues are the safety of
the row of trees on the Medina side and any widening of the road to go off to the East
side. He noted one resident has spoken to Dillman regarding the berm and lighting.
Lane inquired about the trail to be placed.
Dillman noted this has been in Hennepin County's trail plan.
Brinkman inquired if it is possible to keep the road off to the east side.
Dillman noted there have been no construction plans at this time. He noted beyond the
right of way is private property up to the park.
Council Members recommended continuing this discussion to the November 18th
meeting to consider Maple Plain's considerations.
Motion Lane seconded by Workman to continue this discussion to the November 18,
2003 meeting. Motion passed unanimously.
5. Concept Plan Review — City Policy
Kohnen stated the ordinances require a concept plan for Uptown Hamel and he has
discussed this area and others with Batty and is looking for direction on which way to go.
Batty stated some cities have a sketch plan but tonight they are looking to see if this is
something the Council would like to explore. He pointed out the advantages and
disadvantages of a concept plan review. Batty stated a formalized procedure would help
out when these issues come up.
Medina City Council Meeting Minutes
October 7, 2003
245
Workman recommended a concept review checklist.
Lane stated there would be value to have some structure and consistency. He would
like some framework to be re looked at.
Workman recommended leaving the discretion to Staff.
Discuss was held on issue of joint meeting with Planning Commission.
Batty suggested concept plan reviews could be divided by Legislative Actions and non
legislative actions, if it requires a comp plan change or rezoning or by size.
Council directed staff to come back with the framework for the Concept Plan review.
B. Parks
1. Hamel Legion Park Community Building
Adams stated the architect has responded to the Hamel Lions regarding additional costs
for additional changes. Eric Jungels stated the estimate from Bonestroo was
substantial. He stated he would like to get estimates back from Bill Wolters to see if it is
worth the architect's time to make the changes.
Lane recommended Lions look to someone else first before Wolter's review of numbers.
It was noted the development agreement and maintenance agreement needs to be
finalized before the bids can be sent out.
Adams stated the grant funding would not be available until November 15 and he and
Batty agreed to wait until then to work on the agreements.
C. Administration
1. City Hall Repairs
Adams presented a spreadsheet to the Council showing a rough estimate of desired
repairs to City Hall. He stated the Council requested these estimates prior to making a
final decision on the roof repair.
Adams stated more quotes would be coming in next week.
Zietlow inquired about using 40-year singles instead of 35-year shingles. Kohnen stated
he did not feel using the more expensive shingles would save money in the long run.
Motion by Workman seconded by Lane to direct Staff to go out for quotes on the roof for
35-year and 40-year shingles and take lowest bid. Motion passed unanimously.
2. Lake Minnetonka Communications Commission 2004 Budget
Adams stated he has not requested LMCC Staff to present the 2004 budget. If the
Council desires such a staff representative be present he can request so for the October
21st meeting.
Medina City Council Meeting Minutes
October 7, 2003
246
Motion by Workman seconded by Laneto approve the Lake Minnetonka
Communications Commission budget contingent upon receiving a service coverage map
for Medina. Motion passed unanimously.
VIII. APPROVAL TO PAY BILLS
Moved by Smith, seconded by Workman, to approve the bills, order check numbers
25671 25741 for $108, 687.66 and payroll check numbers 18326-18348 for $22, 052.13.
Motion passed unanimously.
IX. ADJOURN
Moved by Workman, seconded by Smith to adjoum the meeting at 10:42 p.m. Motion
passed unanimously.
hillip K. tlow, Ma
Attest:
Chad M. Adams, City Administrator
Medina City Council Meeting Minutes
October 7, 2003
ORDER CHECKS - OCTOBER 7, 2003
25671 A.T.& T $56.66
25672 AMERICAN ENG. TESTING, INC. $2,171.22
25673 AMERICAN PLANNING $75.00
25674 ANDERSEN, EARL F $202.56
25675 ARMOR HOLDINGS $47.00
25676 AWWA $67.00
25677 Blrr'S INC. $116.21
25678 BONESTROO, ROSENE, $18,838.96
25679 BUFFALO BITUMINOUS $2,289.85
25680 CALENDARS $0.00
25681 CENTERPOINT ENERGY $36.41
25682 CLASSIC CLEANING $399.38
25683 COLLISION CORNER $1,689.30
25684 CULLIGAN $50.69
25685 DELTA DENTAL $1,186.00
25686 DILLMAN, JAMES $75.00
25687 DINGMANN, IVAN $75.00
25688 DRESSEL, ROBERT _ $75.00
25689 EHLERS & ASSOC. $303.75
25690 ERICKSON, ROLF ENT., INC $4,409.65
25691 EXXONMOBIL $16.11
25692 FORTIS BENEFITS $324.74
25693 GARY'S DIESEL SERVICE $357.17
25694 GOPHER STATE ONE CALL • $176.70
25695 GRAINGER $19.14
25696 GRANITE RE.,INC. $1,684.39
25697 HALLMAN OIL CO. FUEL DIV. $8,393.95
25698 HAWKINS INC. $708.96
25699 HENNEPIN CO.TREAS.(JAIL $509.50
25700 HENNEPIN COUNTY SHERIFF $1,004.84
25701 HENNEPIN COUNTY SHERIFF $19.67
25702 HENRY & ASSOCIATES $650.08
25703 ICMA PRODUCT FULFILLMENT $60.70
25704 KEN'S SNOWPLOWING & $2,000.00
25705 KENNEDY & GRAVEN $7,270.22
25706 KERN, DEWENTER & WERE $800.00
25707 LAKE BUSINESS SUPPLY $351.51
25708 LAKEVILLE, CITY OF $114.00
25709 LAW ENFORCEMENT LABOR $185.00
25710 LAWSON PRODUCTS, INC $140.46
25711 LEAGUE OF MN CTTIES, FIN. $3,028.00
25712 LUNDGREN BROTHERS $1,470.00
25713 MEDICA CHOICE $10,112.58
25714 METRO AREA MGRS. $18.00
25715 METROCALL $16.81
25716 METROPOLITAN COUNCIL $2,524.50
25717 MIKE'S FIX -IT $1,300.31
25718 MINNESOTA STATE $9,677.66
25719 MN DEPARTMENT OF REVENUE $10,925.53
25720 NATIONAL WATERWORKS $3,205.65
25721 NELSON, JASON $83.65
25722 NEXTEL COMMUNICATIONS $451.70
25723 PRESS & NEWS PUBLICATIONS $151.67
247
248
25724
25725
25726
25727
25728
25729
25730
25731
25732
25733
25734
25735
25736
25737
25738
25739
25740
25741
18326
18327
18328
18329
18330
18331
18332
18333
18334
18335
18336
18337
18338
18339
18340
18341
18342
18343
18344
18345
18346
18347
18348
ORDER CHECKS - OCTOBER 7, 2003 (CONT'D)
PRIEM, JON $12.77
PRUDENTIAL INSURANCE CO. $158.50
QWEST $460.72
RANDY'S SANITATION $296.28
RCM SPECIALTIES, INC. $1,600.00
SCHERER, STEVEN $75.00
STREICHER'S $164.91
SUPERIOR FORD $102.90
SUPERIOR WIRELESS $86.23
TIME SAVER OFF SI I E SEC. $184.75
TRUGREEN CHEMLAWN $1,589.00
TWIN CITY STRIPING $2,037.16
VALVOLINE FLEET SERVICES $152.20
VERIZON WIRELESS $44.53
VIEAU, CEC $57.36
WRIGHT-HENNEPIN ELECTRIC $1,678.16
XCEL ENERGY $27.68
XEROX CORPORATION $41.67
$108,687.66
PAYROLL CHECKS - OCTOBER 6, 2003
SMITH, CAROLYN A.
ZIETLOW, PHILIP K.
SCHERER, STEVEN T
MCGILL, CHRISTOPHER R.
DILLMAN, JAMES D
DRESSEL, ROBERT P.
BELLAND, EDGAR J
VIEAU, CECILIA M.
SULANDER, LAURA L.
LARSON, SANDRA L
BOECKER, KEVIN D
PRIEM, JON D.
LANE, JAMES S.
WORKMAN, BRUCE
BRINKMAN, RANDY
CHAFFINS, GARY S
ADAMS, CHAD M
HALL, DAVID M.
VELCH, PATRICIA A.
NELSON, JASON
THUL, JEFFREY P.
SKREEN, FRED
DINGMANN, IVAN W
$138.52
$207.79
$1,221.75
$1,438.69
$1,743.69.
$1,047.66
$2,162.14
$1,028.81
$1,118.51
$1,026.84
$1,212.98
$1,532.50
$138.52
$138.52
$138.52
$792.78
$1,729.15
$1,035.46
$244.73
$1,710.40
$1,089.20
$106.09
$1,048.88
$22,052.13