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HomeMy Public PortalAbout20000927 - Agendas Packet - Board of Directors (BOD) - 00-25 Regional Open S ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-25 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:00 P.M. Wednesday,September 27,2000 330 Distel Circle Los Altos, California Please Note: 6:00 P.M. Special Meeting Start Time 7:30 P.M. Regular Meeting Start Time AGENDA 6:00* ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT--CLOSED SESSION The Closed Session will begin at 6:00 P.M. At the conclusion of the Closed Session, the Board will adjourn the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference with Real Property Negotiator - Government Code Section 54956.8 Real Property - Santa Clara County Assessor's Parcel Number 562-21-012, 562-22-002, 562-23-002, 562-24-001, -005, -006, -010, -069, 562-25-027, -038 Agency Negotiator - Michael Williams I Negotiating Party - Richard McKannay Under Negotiations - Instructions to negotiator will concern price and terms of payment. 2. Conference with Real Property_Negotiator - Government Code Section 54956.8 Real Property - San Mateo County Assessor's Parcel Number 078-210-150 Agency Negotiator - Michael Williams Negotiating Party - William Connor Trust i Under Negotiations - Instructions to negotiator will concern price and terms of payment. 3. Conference with Real Property Negotiator- Government Code Section 54956.8 i Real Property- Santa Clara County Assessor's Parcel Number 562-20-002 Agency_Negotiator - Michael Williams i Negotiating Party - Andrew Pizarek Under Negotiations - Instructions to negotiator will concern price and terms of payment. 330 Distel Circle * Los Altos,CA 94022-1404 * Phone:650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org * Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko, Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton Meeting 00-25 Page 2 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ** ORAL COMMUNICATIONS—PUBLIC *** ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR—K.Nitz *** WRITTEN COMMUNICATIONS *** APPROVAL OF MINUTES • July 26, 2000 • August 9, 2000 BOARD BUSINESS 7:35* 1. Approval of an Agreement for Purchase of a Fee Estate Subject to a Power of Termination for Sale of the Former Bean Property—Long Ridge Open Space Preserve; Determine that the Recommended Action is Categorically Exempt From the California Environmental Quality Act(CEQA)as Set Out in the Staff Report; Declare a 13.9 Acre Portion of San Mateo County Assessor's Parcel Number 080-410-220 as Surplus to District's Needs; Amend the Use and Management Plan as Set Out in the Staff Report; Adopt the Resolution Accepting and Authorizing Execution of the Agreement for Purchase of a Fee Estate Subject to a Power of Termination with Sharon L.Niswander and Thomas L. Anderson, Husband and Wife, for Sale of the Former Bean Property—Long Ridge Open Space Preserve—M. Williams 7:55* 2. Application to Habitat Conservation Fund Program for the Soquel Creek Headwaters Acquisition Project;Adopt the Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application to the Habitat Conservation Fund Program for the Soquel Creek Headwaters Acquisition Project—D. Woods 8:10* 3. Proposed Amendment to the Agreement to Exchange Interests in Real Property With Aventis CropSciences,Inc. (Successor to Rhone-Poulanc,Inc.)Extending the Date for Conveyance of a Trail Easement in Order to Complete the Exchange Agreement Y p g g (Ravenswood Open Space Preserve); Determine that the Recommended Action is Categorically Exempt from the California Environmental Quality Act(CEQA)as Set Out in the Staff Report; Adopt the Resolution Authorizing Amendment to the Agreement to Exchange Interests in Real Property With Aventis CropSciences, Inc. (Successor to Rhone- Poulanc, Inc.)—T. Fischer $:20* 4. Sausal Trail Use Designation at Windy Hill Open Space Preserve; Refer the Matter of Sausal Trail Use Designation to Staff for Return to the Board After Completion of Construction of Kabcenell Bridge and Town of Portola Valley Work on Alpine Road—A. Ruiz Meeting 00-25 Page 3 5. Authorization to Change District's Designation of Authorized Signatories for the District's General and Payroll Accounts; Adopt the Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for General Checking Account(Mid-Peninsula Bank);Adopt the Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Payroll Checking Account(Mid-Peninsula Bank); Adopt the Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts—D. Dolan 6. Authorization to Solicit Bids for One Tractor Mower; Authorize Staff to Advertise for Bids to Purchase One Tractor Mower Equipped With a Boom-Mounted Brushing Mower—D. Topley 7. Authorization to Ratify and Approve Printing Service Costs with Harbor Printing at an Amount Not to Exceed $19,000—S. Jensen REVISED CLAIMS INFORMATIONAL REPORTS—Brief Reports or announcements concerning pertinent activities of District Directors and staff CLOSED SESSION CONTINUED(if necessary) 8:45* ADJOURNMENT Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. All items on the consent calendar may be approved without discussion by one motion. Board members,the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional Open ,gace DRAFT RESPONSE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. W. Patrick Gallagher 864 Elmira Drive Sunnyvale, CA 94087 Dear Mr. Gallagher: Thank you for your September 10, 2000 letter regarding dog use at Thornewood Open Space Preserve. At our Regular Meeting last night, the District's Board of Directors reviewed your comments. We are sorry to hear about your experiences with inconsiderate dog owners in this preserve. We are very concerned about the safety of all preserve visitors, and are actively working to reduce conflicts on District trails. Volunteers and staff actively distribute a trail etiquette brochure and we have an active volunteer trail patrol program that includes a canine component, as well as hikers, bikers, and equestrians. In addition, District rangers patrol on a regular basis and do issue citations to dog owners who do not properly leash and control their dogs. Our hope is that through these efforts, we can reduce the potential for conflict among all users. We appreciate the efforts you made to be pleasant with other visitors at the preserve. Unfortunately, not all of the visitors are as considerate. When such a conflict does occur, I would encourage you to immediately report all such violations by calling the District's 24-hour dispatch center at (650) 968-4411. We will pass along the information regarding this incident to District rangers. You might also want to consider becoming a participant in the District's volunteer trail patrol program to help educate visitors about trail etiquette, as a representative of the District. For further information about which preserves allow, and do not allow dogs, please visit our website at: www.openspace.org/dog-access-guide.html or call the main office at (650) 691-1200 and staff will be happy to provide you with the information. Again, thank you for taking the time to write, and I hope your future visits to open space preserves will be more pleasant. Sincerely, Kenneth C. Nitz, President President, Board of Directors KCN/dv cc: Board of Directors 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz 0 Genera!Manager:L.Craig Britton W. PATRICK GALLAGHER 864 ELMIRA DR. SUNNYVALE, CA 94087 10 September 2000 Pete Siemens Mary C. Davey J. Edmond Cyr Deane Little Nonette G. Hanko Betsy Crowder Kenneth C. Nitz L. Craig Britton, General Manager Esteemed Members of the MROSD Beard and Mr. Britton, This is provide you with a description of an incident that occurred at Thornewood Open Space Preserve, late morning on Sunday September 3. I, my wife, my daughter-in-law, and my young grandson were enjoying a pleasant walk through the Preserve. We had stopped at the pond and were at the edge of the pond looking at minnows. Suddenly four unleashed dogs ran down the bank, charging at us, alarming the adults and scaring the children. The dogs ran by us,jumped into the water, splashed around, came out, and shook themselves off, splashing muddy water on us. By this time the owners had appeared. Those of the owners who spoke to us denied that they were breaking rules for dog control in the preserve. However they c d leash up the dogs. We later passed their group on the trail on our way out. The dogs were leashed, but we observed that after we passed the owners unleashed them. ! This incident is strong evidence that the present dog control policy and enforcement program of the District is not working. Furthermore, since the success of the policy depends on dog owners to be trustworthy about keeping their dogs on leash, it is unsound and cannot work. The dog owners we encountered were obviously accustomed to letting their dogs run free on the Preserve. This incident and similar encounters I have had with dog owners on this and other preserves convince me that a significant number of owners will not keep their dogs on leash despite the District's regulations. I want to feel safe to walk on your preserves, and take my grandchildren on them, without fear of being molested by dogs. I ask that you take what ever action is necessary to keep unleashed dogs from menacing visitors and wildlife on MROSD preserves. Taking in account the attitudes of many dog owners,that means banning dogs entirely. Sincerely yours, D L� C� � p � � MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Regional Open ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-22 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS August 9, 2000 MINUTES SPECIAL MEETING I. ROLL CALL President Ken Nitz called the meeting to order at 6:05 P.M. Members Present: Ken Nitz, Betsy Crowder, Peter Siemens, Nonette Hanko, and Deane Little. Members Absent: Mary Davey and Jed Cyr. I Staff Present: Craig Britton, Sue Schectman, Joseph Howard, Duncan Simmons. II. CLOSED SESSION K. Nitz stated that the Board would adjourn to Closed Session for the purpose of discussing Closed Session Agenda Items I and 2. The Board recessed to Closed Session at 6:05 P.M. and the Closed Session commenced at 6:05 P.M. The Board concluded the Closed Session at 7:30 P.M. REGULAR MEETING III. K. Nitz noted that no reportable action had taken place in Closed Session, and called the Regular Meeting to order at 7:31 P.M. Additional Staff Present: Sue Schectman, Michael Williams, Jodi Isaacs, Lisa Zadek, Duncan Simmons, Deirdre Dolan, Del Woods, Stephanie Jensen, Anna Ruiz, Thomas Fischer IV. ORAL COMMUNICATIONS - There were none. V. ADOPTION OF AGENDA Motion: P. Siemens moved that the Board adopt the agenda. B. Crowder seconded the motion. The motion passed 5 to 0. 330 Distel Circle • Los Altos CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org » web site:www.openspace.org oma] Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko, Betsy Crowder,Kenneth C. Nitz •Genera!Manager:L.Craig Britton Meeting 00-22 Page 2 VI. ADOPTION OF CONSENT CALENDAR Motion: B. Crowder moved that the Board adopt the Consent Calendar, including agenda item 10, Approve recommendation to cancel the August 23, 2000 Regular Meeting; and Revised Claims 00-14. P. Siemens seconded the motion. The motion passed 5 to 0. VII. BOARD BUSINESS A. Agenda Item No. I - Resolution Supporting; the Santa Clara Valley Water District's Clean, Safe Creeks and Natural Flood Protection Measure on the November 7, 2000 Ballot - (Report R-00-110). C. Britton noted an addition to the resolution. Rick Callender, 484 Capitol Village Circle, San Jose, Santa Clara Valley Water District Committee for Clean Safe Creeks, was present to answer questions. He said the program is designed to protect the valley from flooding; however, flood protection projects are designed environmentally. He said the direction taken by the water district board of directors is to build environmentally sound projects whenever possible. He said the Sierra Club had not yet endorsed the program but they expect them to. The League of Conservation Voters and the Audubon Society have endorsed the project. Regarding the additional paragraph, he said he believed it reflected the thoughts of the directors and the mission of water district. Motion: D. Little moved that the Board adopt Resolution No. 00-50 Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Supporting the Clean, Safe Creeks and Natural Flood Protection Measure on the November 7, 2000 Ballot. P. Siemens seconded the motion. The motion passed 5 to 0. B. Agenda Item No. 2 -.Authorization to Enter into a Memorandum of Understanding-Ei1h California Department of Fish and Game for a Wild Pig Control Program in the South Skyline Area and Authorization to Hire a Consultant to Implement the Program; Determine that the Recommended Actions are Exempt from the California Environmental Quality Act (CEQA) as set out in the Report; Authorize the General Manager to Sign a Memorandum of Understanding (MOU) by and between California Department of Fish and Game and the District for a Wild Pig Control Program on District Lands in the South Skyline Area; Authorize the General Manager to Execute a Contract with a Consultant to Implement a Trial Three-Year Wild Pip, Control Program in the South Skyline Area With a Budget Not to Exceed $15,000 in Fiscal Year 2000-2001 - (Report R-00-102). Meeting 00-22 Page 3 C. Britton referred to letters received from a neighbor, a District volunteer and a letter from a Boy Scout in the FYIs. N. Hanko said she had a communication from Brian Brandenberg, the manager of Jikoji, supporting the program. J. Isaacs presented the staff report and stressed that this is a trial program with no guarantees. They don't know how many pigs there are. Because there are no biological studies, they don't know the biological impacts for sure. They do know they have a major aesthetic effect and the watershed is decreased. She said staff will continue to monitor and map the areas affected by pigs. C. Britton added that even though it is a three-year program, it could be canceled by the District. The matter will come back to the Board before the second and third years are approved. J. Isaacs said State Parks is conducting a pig control program at Castle Rock. B. Crowder had received a note from 011ie Mayer in Woodside who considered a control program necessary. N. Hanko talked about Jikoji's support of the program, noting that their concern is that the pigs will go to their property. She asked if there were plans to work with properties surrounding the District lands. J. Isaacs said they do not have control of where the pigs go. The pigs consider trapping as harassment and they will leave the area. She said they cannot authorize the trapper to go onto private property. It was up to Fish and Game to authorize individual depredation permits or for the homeowners in south Skyline to join together and hire a trapper. She said they had been in communication with South Skyline Association regarding the program. In addition the site was posted, and notices were sent to 153 interested parties and to adjacent neighbors to Long Ridge. In regard to birth control methods, she said this had been turned over to an intern for research on the subject. She said they hope to research as much as they can to try to learn what alternatives, if any, are available. The Board can expect a report next budget year. C. Britton said he and D. Simmons met with Mr. Brandenberg, and he had decided not to continue trapping but hoped the District will. They will probably fence their property. J. Isaacs said Fish and Game wrote the MOU. P. Siemens suggested changes to the language including deletion of Section F regarding coordination of news releases. S. Meeting 00-22 Page 4 Schectman said Fish and Game would not object to minor changes and the District could submit it as amended. Discussion followed regarding methods of termination. Regarding a study prior to entering into this program to gather evidence that pigs are causing erosion or damage to native species or increasing intrusion of exotics, J. Isaacs said it would take time and would have to be hired out. Results would depend on the questions asked. There are many variables including weather. She said three years is enough to deal with some variability. She said the main thing they would be looking at would be the reduction in rooting. There was further discussion of eliminating or amending Section F. C. Britton noted that S. Jensen thought the coordination should work both ways. It was agreed that the word "coordinate" would be changed to "consult" and that Section H wording would be changed to read, "For each wild pig killed, the District or its contractor will record information on this form within 24 hours. In addition, the District or its contractor will provide an annual reporting including copies of this tabulation. D. Little expressed concern that they were unable to find biological data from other places that have faced these problems concerning questions of damage to native species or intrusion of non native species. J. Isaacs there are some studies and some biological evidence presented for both sides. She said their biggest concern at Long Ridge and the Skyline area in general is the red-legged frog. Regarding intrusion of non-native plants in the rooted areas, J. Isaacs said that pig rooting does promote it, but native perennials also thrive in pig-rooted areas. Regarding reseeding, J. Isaacs said they are watching ten plots which are not reseeding plots. She said the requirement to donate the pigs to charitable organizations is not in effect because of FDA inspection requirements. The pigs will not be buried on site but will go to a tallow rendering facility. Field staff will be keeping an eye on how many pigs have been terminated and we will get a receipt from the tallow company. She said there will be 5-10 traps at a maximum. One of the plots being monitored is near a stream. J. Isaacs talked about how other animals are protected from harm from the traps. The trapping will be done during times the preserve is closed. Brian Osborne, Route 2, Box 400, La Honda, representing South Skyline Association, read a letter into the record. The letter expressed support for a regional wild pig control program in South Skyline area. He said they would work with District staff in the effort. Meeting 00-22 Page 5 Jacob Osborne, Box 329C, Star Route 2, La Honda, said he was speaking on behalf of the red-legged frog. The Peters Creek stream bed is dug up. He only found two frogs in a 100 meter long section of the creek. He theorized that if pigs are allowed to stay they will decrease or eliminate the population of frogs. He talked about the effect of rooting on ponds and said he had noted a slick on the water. He supported a depredation program. D. Little encouraged him to talk to staff about an internship. Ruth Waldhauer, Shingle Mill, read a letter from Eva Spitz-Blum thanking the District for taking an interest and urging them to implement the wild pig program. Ann Waldhauer, 22400 Skyline Blvd. #35, La Honda, described an experience while hiking in Long Ridge. She said she had observed changes in pigs' behavior. She said it would be a shame to allow this special resource of open space to be spoiled. Anne Koletzke, 260 Linfield Drive, #3, Menlo Park, asked the Board to reconsider. She said she had heard a lot of speculation and felt they needed to do studies before proceeding. She thought there must be a more humane way of killing the pigs and said she would pay the difference if there is a more humane way that is more expensive. She suggested looking at Australia's program. Motion: D. Little moved that the Board determine that the recommended actions are statutorily exempt from the California Environmental Quality Act (CEQA) based on the findings contained in the staff report; authorize the General Manager to sign a Memorandum of Understanding by and between the California Department of Fish and Game and the District, as amended, for a wild pig control program on District lands in the South Skyline area; and authorize the General Manager to negotiate and execute a contract with a consultant to implement a trial three-year wild pig control program in the South Skyline area with a budget not to exceed $15,000 in fiscal year 2000-2001. P. Siemens seconded the motion. Discussion: P. Siemens said he would like to see a report at the end of the year and hoped they would use the information and other resources discussed at this meeting. Amendment: D. Little amended the motion to ask the District biologist or contractor to come up with suggestions on how to put animals to sleep or drug them before they are killed. Staff indicated that this could be done without a motion amendment. Discussion: D. Little said the point is that this is a non-native species killing native species, and it was time to take action. J. Isaacs said they had not tried Meeting 00-22 Page 6 fencing the sensitive areas because they are not sure how to do it without inhibiting other movements. She said the fencing of a watershed or a stream is very difficult. Vote: The motion passed 5 to 0. C. Agenda Item No. 3 - Sausal Trail Use Designation at Windy Hill Open Space Preserve -(Report R-00-112). B. Crowder asked to have the item moved to the September 27 agenda because the equestrians were not able to be at this meeting to plead their case. C. Britton said staff would like to wait until the two trails that are being realigned are completed. He said at a previous meeting, there was a recommendation that the trail not be open to equestrians, but the matter was tabled. B. Crowder said the objective of the horse people is to get horses off the road. By consensus, the Board continued the item to the September 27 meeting. D. Agenda Item No. 4 - Authorize the General Manager to Execute a Permit to Enter Allowing Spring Ridge, LLC and Their Consultants, Louis Borde General Engineering and CJW Architecture, to Enter Windy Hill Open Space Preserve for the Purpose of Replacing and Repairing Drainage Improvements at Sausal Creek; Authorize the General Manager to Execute a License Agreement Allowing_Spring Ridge, LLC to Place, Maintain and Repair Improvements - (Report R-00-87). D. Simmons presented the staff report. He explained that Mr. Neeley proposed an exchange in which all the improvements would be on his property, and the District would acquire undisturbed land somewhere else along the border of Windy Hill and his property. B. Crowder described the culvert which is failing and said the road is falling away. D. Simmons said the culvert being replaced is 50 years old. B. Crowder noted that the creek is not a year-round creek. K. Nitz asked how they could exchange dedicated open space. S. Schectman noted that it would require a 7 to 0 vote. C. Britton said they can they can exchange up to 40 acres a year maximum and it has to be exchanged for open space land of equal value adjoining the same preserve. As to why they weren't replacing the culvert with a bridge, C. Britton said the culvert was grandfathered in. Regarding the stockpiles, D. Simmons said the requirement is that the land be restored to its pre-existing condition, and the District will be monitoring it for three years. Meeting 00-22 Page 7 Motion: P. Siemens moved that the Board authorize the General Manager to execute the Permit to Enter allowing Spring Ridge, LCC (SRLLC) and their consultants, Louis Bordi General Engineering and CJW Architecture, to access Windy Hill Open Space Preserve for the purpose of replacing a 72-inch culvert and to make other drainage improvements at Sausal Creek; and authorize the General Manager and General Counsel to approve minor revisions to the Permit to Enter. N. Hanko seconded the motion. Discussion: S. Schectman read from the contract about the restrictions on the stockpiling on District land. She said Mr. Neeley had worked with staff on this matter. Vote: The motion passed 5 to 0. E. Agenda Item No. 5 - Tentative Adoption of an Amendment to the Use and Management Plan for Fremont Older Open Space Preserve; Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act (CEQA) as set out in the Report; Approve Recommendation to Tentatively_ Adopt an Amendment to the Trails Plan Element of the Use and Management Plan for Fremont Older Open Space Preserve - (Report R-00-108). A. Ruiz outlined staff recommendations as contained in the report. She said the grade is 10-15 percent on the spur trail at the top of Hunter's Point, except for some small spots where it is greater. She said the trail will be 10 feet wide. Trail signage will be added. She said the plants lining the road are star thistle and the remnants of an old apricot orchard. Motion: P. Siemens moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in the staff report; and tentatively adopt an amendment to the Trails Plan Element of the Use and Management Plan for Fremont Older Open Space Preserve as contained in the staff report. D. Little seconded the motion. Vote: The motion passed 5 to 0. F. Agenda Item No. 6 - Proposed Acquisition of Williams Property to the Cathedral Oaks Area of Sierra Azul Open Space Preserve; Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act (CEQA) as set out in the Report, Adopt the Resolution Authorizing Purchase of the Williams Property; Tentatively Adopt the Preliminary Use and Management Plan Recommendations Contained in the Report; Declaration of Intention to Withhold the Property from Dedication as Public Open Space-(Report R-00-106). Meeting 00-22 Page 8 T. Fischer presented the staff report and showed slides of the area under consideration. M. Williams pointed out other District acquisitions in the area and explained to terms of the Purchase Agreement. Motion: B. Crowder moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in the staff report; adopt Resolution No. 00-51, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of the Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and all Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Williams). P. Siemens seconded the motion. Vote: The motion passed 5 to 0. G. Agenda Item No. 7 - Proposed Addition of Arlie & Company Property to the Bear Creek Redwoods Open Space Preserve; Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act (CEQA) as set out in the Report; Adopt the Resolution Authorizing Approval of the Purchase Agreement for Acquisition of the Arlie & CompM Property and Approval of the Amendment to the Agreement for Option and Purchase of Real Property-, Tentatively Adopt the Preliminary Use and Management Plan Recommendations Contained in the Report, Including Naming the Property as an addition to Bear Creek Redwoods Open Space Preserve; Declaration of Intention to Withhold the Property from Dedication as Public Open Space - (Report R-00-I 11). D. Woods outlined staff's recommendations. He showed slides of the property in question. He described how he confirmed that the south side of the hill was contained within the boundaries of the property. He said he had heard that the Sisters of Presentation desire to work with the District. C. Britton said this property was very desirable, because there is no nearby development and it is an in-holding between lands of POST and the Sisters of the Presentation. Motion: N. Hanko moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in the staff report; adopt Resolution No. 00-52, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of the Agreement for Purchase of Real Property, Authorizing Officer to Execute First Amendment to Agreement for Option and Purchase of Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Meeting 00-22 Page 9 Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Bear Creek Redwoods Open Space Preserve - Lands of Arlie & Company); tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the property as an addition to Bear Creek Redwoods Open Space Preserve; and indicate their intention to withhold the property from dedication at this time. P. Siemens seconded the motion. Discussion:. S. Schectman addressed the terms of the acquisition, noting that it represents a bargain sale from the seller's point of view. As further consideration of the bargain sale, the District is being asked to approve an amendment to the prior purchase agreement with Arlie regarding the indemnity. She said this amendment would relieve Arlie of its obligation to provide financial security to back the indemnity. However, the indemnity has not been narrowed in scope or changed in any way. D. Little and K. Nitz expressed concerns about spending that much money for six acres. C. Britton said the Sisters of Presentation are interested in working out a deal where all will be preserved as open space. He said the property is expensive but is within market value. He thought this property was a very key six acres. He said this is the last piece that Arlie owns. Vote: The motion passed 4 to 1 (President Nitz voting no). H. Agenda Item No. 8-Acceptance of Gifts of the Klein Property and the Burns Family Trust Property as Additions to the Mt. Umunhum Area of Sierra Azul Open Space Preserve, Determine that the Recommended Actions are Categorically Exempt from the California Environmental Qualily Act (CEQA) as set out in the Report; Adopt the Resolution Accepting the Gift of the Klein Property; Adopt the Resolution Accepting the Gift of the Burns Family Trust Property-, Tentatively Adopt the Preliminary Use and Management Plan Recommendations Contained in the Report; Declaration of Intention to Withhold the Properties from Dedication as Public Open Space- (Report R-00-1 04)_ M. Williams presented the staff report. He said the county would like to transfer their property, which surrounds the gifted property, to the District. C. Britton said it was a matter of putting together a package to present to them. Motion: P. Siemens moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in the staff report; adopt Resolution No. 00-53, Resolution of the Board of Directors of Midpeninsula Regional Open Space District Accepting Gift of Real Property and Authorizing Meeting 00-22 Page 10 Execution of Certificate of Acceptance With Respect Thereto (Sierra Azul Open Space Preserve - Lands of Dorothy L. Klein); adopt Resolution No. 00-54, Resolution of the Board of Directors of Midpeninsula Regional Open Space District Accepting Gift of Real Property and Authorizing Execution of Certificate of Acceptance With Respect Thereto (Sierra Azul Open Space Preserve - Lands of Burns Family Trust); and indicate their intention to withhold the properties from dedication as public open space at this time. N. Hanko seconded the motion. Vote: The motion passed 5 to 0. I. Agenda Item No. 9 -Approve the Meritorious Pay Award for District Controller's Performance for Fiscal Year 1999-2000-, Adopt the Resolution Granting the District Controller a Meritorious Pay Award Totaling $3,000 - (Report R-00-107)4 K. Nitz outlined the recommendation from the Evaluation Committee. Motion: P. Siemens moved that the Board adopt Resolution No. 00-55, Resolution of the Board of Directors of Midpeninsula Regional Open Space District Approving a Meritorious Pay Award for the District Controller. B. Crowder seconded the motion. Vote: The motion passed 5 to 0. VIII. INFORMATIONAL REPORTS P. Siemens: 1. He met with Santa Clara County Supervisor Don Gage regarding "monster" houses. He said if the Town did the work on coming up with architectural standards, he would favorably consider the idea of the county adopting the same standards within the West Valley study area. N. Hanko: 1. B. Crowder and she went to the coast to talk to Jeff Allen, one of the four Coastal advisory committee members. She had heard that he had expressed concerns about eminent domain at a Pescadero Municipal Council meeting. She said they were able to reassure him. 2. The Palo Alto school board met and decided to consider Deer Creek, which is outside the urban boundary, as a site for a school. She had called Mayor Liz Kniss's office and stated the District's position. B. Crowder: 1. The Sequoias applied to the town to add some units and a carport next to the trail on the border of District property, as well as an addition to their health care system above the District's parking lot. The Planning Commission approved the carport but the rest was continued. 2. She had talked with Rod Brown, ROMP president, and Lori Raymaker about Meeting 00-22 Page 11 bicycle docents as they have in Palo Alto. She described an item from ROMP's web site called, "A Mountain Biker's Guide to Passing." 3. She said she was hiking at ECDM Sunday and saw 16 bicyclists, all well behaved except one who almost ran her down. She summoned help from the rangers to assist a cyclist who had been stung by a bee. 4. She said Lennie Roberts called after the meeting where the District bought the nun's property and said she was extremely impressed with the superb staff at the July 26 meeting. 5. She said in the Windy Hill parking lot, a man was running a professional fitness and motivation business out of a large van. She thought the District should look into it. 6. She referred to a letter from Nancy Lowe and Mora Dewey regarding the Stanford land and said they need to publicize the fact that M. Davey is not speaking for the Board because they have not taken a position. D. Little: 2. He is collecting signatures on nomination forms for re-election. He had found that about half the people he talked to did not know about the District. 2. He had lunch with Rod Brown who indicated ROMP might be running candidates. Brown had indicated that the bicycling community has split feelings on the issue of bicycle-only trails. 3. He received calls after the last meeting from Lennie Roberts and Jessica Agramonte with suggestions for preserve names for the nun's property. 4. He`talked about a suggestion in the newspaper about moving sixth-graders to elementary schools in Palo Alto. K. Nitz: 1. He was also collecting signatures for nomination. He said many people wanted golf courses, and several people wanted a hiking cabin. C. Britton: 1. He had received the agreements for two Habitat Conservation Fund grants, one for $150,000 for Mills Creek and one for $274,000 for Loma Prieta Ranch. He said they will seek additional grants to bring the Loma Prieta Ranch project up to $500,000. 2. He referred to J. Isaac's recommendation about students seeking permits to use District land for research projects. The District gives them a permit and requests a copy of the completed report. Per the recommendation, the District will start charging $100 to be refunded upon receipt of the completed report. 3. He had participated in a panel discussion about trail use on Bay TV with Rod Brown. 4. He read from the District's site naming policy. D. Dolan: 1. They have hired a new Network Specialist and Planning Manager, both of whom will be introduced at the September 13 meeting. 2. She provided an update on the election as follows: In Ward 7, three people have filed papers; in Ward 3, one person has filed (J. Cyr); and in Ward 4, no one has yet filed. IX. ADJOURNMENT At 10:27 P.M., the meeting was adjourned. Roberta Wolfe Recording Secretary Claims No. 00-14 Meeting 00-22 Date: August 09, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2263 400.00 Aaron's Septic Tank Service Sanitation Services 2264 96.10 Acme&Sons Sanitation Sanitation Services 2265 2,120.00 Benjamin Ananian, Consulting Archaeologists Sierra Azul-Archaeological Consultants 2266 14.66 AT&T Telephone Service 2267 291.61 Bailey's Uniform Boots 2268 2,647.90 BNY Western Trust Company Note Paying Agent Fees-1996 Rev. Bonds 2269 350.00 Bay Area Water Trucks Water Delivery Service 2270 140.00 Bruce Barton Pump Service, Inc. Pump Servicing 2271 2,500.00 *1 Big Creek Lumber Company Road Repair Contribution-BCR 2272 68.22 Board of Equalization Diesel Fuel Tax 2273 149.21 California Water Service Company Water Service 2274 55.35 Camino Medical Group Medical Service 2275 281.62 Cascade Fire Equipment Company Fire Safety Gear 2276 242.40 Compurun Network System Management 2277 50.86 Bunny Congdon Vehicle Expense 2278 252.49 Continuing Education of the Bar Resource Documents 2279 495.72 Costco Wholesale Office Supplies 2280 25.00 Jim Davis Automotive Vehicle Smog Check 2281 1,430.28 Mary de Beauvieres Trail Policy Project Consultant 2282 1,563.14 Design Concepts-Deborah Mills Graphic Designs 2283 5,000.00 Dill Design Group Sierra Azul-Historical Inventory 2284 438.90 Federal Express Express Mail Service 2285 1,270.67 Gardenland Power Equipment Field Supplies 2286 2,083.03 Sandra Gimbal Sommer, Landscape Architecture Storm Damage Repair Projects '2287 11,601.15 Harbor Printing Brochure Printing 2288 2,500.00 Stephanie Jensen Relocation Expenses 2289 175.20 Jobs Available, Inc. Recruitment Advertisement 2290 111.20 Los Altos Garbage Company Garbage Service 2291 447.61 Lucent Technologies Telephone Lease 2292 55.00 Magana's Building Maintenance Building Maintenance Service-Main Office 2293 183.03 Paul McKowan Reimbursement--Volunteer Supplies 2294 4,276.16 MetroMobileCommunications Radios&Annual Maintenance of all Radios 2295 9.81 National Interagency Fire Center Resource Document 2296 1,740.00 NRPA Pacific Service Center First Year Maintenance Management School- M. Newburn and C. Beckman 2297 199,000.00 *** Old Republic Title Company Williams Acquisition 2298 975,000.00 *** Old Republic Title Company Arlie&Company-Mellets Acquisition 2299 1,000.00 *2 Old Republic Title Company Williams Acquisition Deposit 2300 763.05 *3 Orchard Supply Hardware Field Supplies 2301 388.50 Pacific Bell Telephone Service 2302 1,209.98 Pearson Automobile Company Vehicle Repairs 2303 151.56 *4 Peninsula Blueprint Printing Services 2304 869.44 PIP Printing Printing Services 2305 35.35 Precision Engravers Name Tag Engraving 2306 2,957.77 Rana Creek Habitat Restoration Grassland Management--Russian Ridge 2307 499.00 The Recorder Subscription Renewal 2308 1,036.86 Redwood General Tire Co., Inc. Tires 2309 1,279.82 Roy's Repair Service Vehicle Maintenance&Repairs 2310 60.00 Santa Clara Co. Dept. of Environmental Health Generator of Haz Mat Materials Permit Page 1 Claims No. 00-14 Meeting 00-22 Date: August 09, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2311 200.20 San Francisco Newspaper Agency Subscription Renewal 2312 50.00 San Mateo Co. Special Districts Association Annual Membership 2313 160.00 Sequoia Analytical Water Testing Service 2314 61.50 Shute, Mihaly&Weinberger LLP Legal Service 2315 1,133.64 Steven W. Singer, M. S. Sierra Azul Inventory &Assessment Project 2316 42.71 Skywood Trading Post Fuel 2317 753.00 San Jose State UniversityFoundation In ternal Affairs Training-J. Kowaleski&2 Supervising Ranger Recruitment's 2318 295.35 Signs of the Times Signs 2319 202.20 Skyline County Water District Water Service 2320 1,200.00 Slaght Living Trust September Ranger Resident Rent 2321 1,225.83 Swanson Hydrology &Geomorphology Sierra Azul Hydrologic Assessment 2322 330.17 Summit Uniforms Uniforms 2323 290.00 Terminix Pest Control Service 2324 386.14 Therma Corp. HVAC Maintenance--Distel Building 2325 21,057.56 Thoit's Insurance Additional Insurance-Increased Limit 2326 584.53 Tooland, Inc. Field Supplies 2327 2,833.58 United Rentals Brushing Tractor Rental 2328 103.00 Verio/Best Internet Internet Provider-Field Offices 2329 36.34 Verizon Pager Service 2330 156.00 Doug Vu Vehicle Expense 2331 1,101.48 West Group Payment Center Legal On-Line Services 2332 200.00 Woodside&Portola Private Patrol Windy Hill Parking Lot Patrol Services 2333R 1,281.03 Roy's Repair Service Vehicle Maintenance&Repair 2334R 264.48 Petty Cash Volunteer Event Supplies, Vehicle Expense and Field Supplies *** In the event the Agenda Item is not approved, this claim will not be processed. *1 Urgent Check issued July 28, 2000 *2 Urgent Check issued July 28, 2000 *3 Urgent Check issued July 26, 2000 *4 Urgent Check issued August 2, 2000 Total 1,261,266.39 Page 2 Regional Open 5, ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-21 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS July 26, 20M MINUTES SPECIAL MEETING I. ROLL CALL President Kenneth C. Nitz called the meeting to order at 7:05 P.M. Members Present: K. Nitz, P. Siemens, M. Davey, B. Crowder, J. Cyr, D. Little, N. Hanko. Members Absent: None. Staff Present: C. Britton, S. Schectman, D. Simmons, D. Woods, M. Williams. II. CLOSED SESSION K. Nitz stated that the Board would adjourn to Closed Session for the purpose of discussing Closed Session Agenda Items 1 and 2. The Board recessed to Closed Session at 7:07 P.M. and the Closed Session commenced at 7:07 P.M. The Board concluded the Closed Session at 7:35 P.M. REGULAR MEETING III. K. Nitz noted that no reportable action had taken place in Closed Session, and called the Regular Meeting to order at 7:36 P.M. Additional Staff Present: D. Dolan, D. Dart, M. Williams, D. Woods, A. Koletzke, S. Sommer, S. Jensen, L. Zadek, D. Sanquinetti, S. Anderson-Minshall. IV. ORAL COMMUNICATIONS - Lennie Roberts, 339 La Cuesta, Portola Valley, gave the Board an article published in the Yosemite Members Association Journal which describes the term that relates to the Board's decision to close some trails. The term is "recreational displacement," which refers to taking surveys at parks. She thanked the Board very much for the trail use decision. She said people go to open space preserves for the quiet experience. 330 Distel Circle « Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • web site:www.openspace.org =—E� Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C. Nitz •General Manager:L.Craig Britton Meeting 00-21 Page 2 Lynda L. Brothers, 351 Toriho Dr., #12, San Carlos, gave a handout to the Board and stated she was present in an effort to honor her late mother's last wishes and locate a memorial bench for her in the Palo Alto foothills. She requested that the location of the bench of site number one (1) on the Monte Bello Open Space Preserve be moved about 200 feet. She listed a number of advantages. She couldn't find any disadvantages to this request other than it was not the site the District designated. Peggy Cory, 3337 Ramona Street, Palo Alto, stated she was Ms. Brother's sister and gave some personal background on why this request is so important to them. She stated that she is not asking for a new bench site, but rather,that the present bench site be moved about 200 feet. M. Davey asked that this request be given to Use and Management Committee. C. Britton gave a brief history of the memorial bench program. B. Crowder also recommended the issue to the U&M Committee. L. Brothers asked how long it would be before a decision would be made. C. Britton answered he would consult with staff, it would have a low priority, and may take several months. B. Crowder thanked Peggy and Linda for a very good presentation. M. Davey reminded the presenters that the District has reduced staff at this time. Staff member David Sanguinetti introduced the newest ranger, Susannah Anderson-Minshall, who is assigned to the Skyline area. He gave some background information about her. The Board welcomed her warmly. V. ADOPTION OF AGENDA Motion: P. Siemens moved that the Board adopt the agenda. J. Cyr seconded the motion. The motion passed 7 to 0. VI. ADOPTION OF CONSENT CALENDAR C. Britton answered questions about claims 2177. Motion: B. Crowder moved that the Board adopt the Consent Calendar, including agenda item 6, Notice of Contract Completion for the Demolition of Fourteen Minor Structures at Five Separate Sites, and Removal of Debris at Bear Creek Redwoods Open Space Preserve, agenda item 7, Appointment of Peace Officer; and Revised Claims 00-13. J. Cyr seconded the motion. Vote: The motion passed 7 to 0. VII. BOARD BUSINESS A. Agenda Item No. I - Consideration of Exercise of the Right of First Refusal to Purchase Lands of the Russian Convent of Our Lady of Vladimir, Inc. and Approval of Offer and Purchase Agreement Therefore (R-00-103) Meeting 00-21 Page 3 C. Britton presented the history of the property. In 1998 the District negotiated the right of first refusal in case the Russian Convent ever decided to sell the property. On July 14, 2000 the District received a notice from the Convent indicating that they had accepted an offer for $3.5 million and that the District had fifteen (15) days to bring the matter to the Board. D. Woods presented a map of the property showing the boundaries and other geographical features. He also presented slides of the property, some of which were taken in 1998. He said the property would be named the Mills Creek Open Space Preserve. M. Williams said the right of first refusal allows the District to match any third party bonafide offer to purchase the property. On May 12 the District received an initial notice to sell from the Convent which shortened the process for the right of first refusal. On June 26, the Convent listed their property for sale at $2.84 million. On July 14, the District received a notice the Convent had accepted an offer from a private party for $3.5 million. Representatives from the Convent said they received a total of four offers, all in excess of the list price. As indicated by the multiple offers, and the area's real estate market, staff feels that $3.4 million is representative of fair market value for this scenic property. Staff recommends that the Board exercise the right of first refusal and approve the attached purchase agreement. He explained the agreement, which was similar to the 1998 agreement. M. Davey asked if more stringent restrictions on ridgeline development played a part on the nuns' decision not to build? D. Woods mentioned the District had accommodated their building requests last year. K. Nitz asked how many building site densities were applied to the property; D. Woods answered three sites. D. Perrone, 316 Ridge Road, Woodside, said there are a lot of folks who want to see more open space, particularly the Russian Convent site. He noted that other agencies have bought smaller size parcels at higher purchase prices. Al Bell, 12130 Skyline Blvd., Woodside, urged the Board to purchase the property. As a member of Save Skyline Open Space, they've been working on making this property public open space. Lennie Roberts, 339 La Cuesta, Portola Valley speaking for the Committee For Green Foothills, heartily endorsed the staff recommendation and said they are looking forward to this future open space preserve. She said it was a remarkable piece of property, and as open space, will be enjoyed for many, many years. William Murray, 121 N. Balsamina Way, Portola Valley, encouraged the Board to purchase the property, even at the inflated rate. He complimented the neighbors who probably had a key role in making the purchase possible. Meeting 00-21 Page 4 Motion: M. Davey moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in the staff report; adopt Resolution No. 00-46, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the Exercise of the Right of First Refusal and Approval of Offer and Land Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing the President of the Board, General Manager, or Other Appropriate Officer to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Mills Creek Open Space Preserve - Lands of Russian Convent of Our Lady of Vladimir, Inc.); adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the property Mills Creek Open Space Preserve; and indicate their intention to dedicate the property as public open space. P. Siemens seconded the motion. Discussion:. D. Little is delighted that the District can purchase the piece of property. He challenged the name of the preserve, which attaches itself to the adjoining creek to the preserve for eternity. He does not think "Mills Creek" is a good choice because the creek is not the prominent feature of the preserve (the gorgeous views are) and the creek will probably not be accessible by the public. Amendment: D. Little moved an amendment that the name Mills Creek be a temporary name and the naming of the preserve be referred back to the Use and Management Committee for ultimate naming. J. Cyr seconded the motion. The motion passed 7 to 0. Discussion: J. Cyr voiced his approval of obtaining this piece of property. N. Hanko voiced she would vote for this property acquisition but voiced sadness over the nuns' loss of a retreat dream place. K. Nitz was personally saddened by this acquisition as well, though he too would vote in favor. Vote on the main motion: The motion passed 7 to 0. The Board took a five-minute break. B. Agenda Item No. 2 - Approval of License Agreement for Big Creek Lumber Company to Cross Over District-Owned Land at Bear Creek Redwoods Open Space Preserve (R- 00-91) Meeting 00-21 Page 5 D. Dart introduced Eric Huff, Chief Administrator and Forester from Big Creek Lumber Company ("Big Creek"), and Paul Ringgold, Director of Stewardship for Peninsula Open Space Trust (POST). D. Dart gave a brief historical overview of the property. The District was concerned with the road systems on the preserve that hadn't been maintained for a number of years. Big Creek was very helpful in addressing many of the District's concerns, especially in terms of ascetics, future visitor use, and the road system. The Timber Harvest Plan was submitted in April, 2000 and was approved by CDF on June 15, 2000. Two harvest inspections took place before the approval of the plans. D. Dart reviewed some of the projects Big Creek agreed to perform: Big Creek agreed not to harvest "old growth," typically considered trees that were here at the turn of the century (100 years old); they agreed to replace the twenty-plus culverts that need work; and they will regrade all the roads they use and close the duplicated roads. In response to K. Nitz's question about the location of the roads, D. Dart showed the location of roads and culverts on a wall map. D. Little asked about the siltation and erosion problem. D. Dart responded that Big Creek will put a down spout by the culvert so no more erosion occurs there. D. Dart stated that this year's timber harvest plan was approved in mid-June, 2000; operations began for marking and preparing the site in July, and timber harvest began in mid-July. He reviewed the harvest process. D. Little questioned the liability of the District should a car crash occur on Bear Creek Road at the 12A gate entrance site. S. Schectman stated that a permit doesn't automatically give liability to the District. D. Dart stated that Big Creek would be performing routine maintenance on the roads (water bars in good working condition and any potholes) for the term of the license agreement. B. Crowder congratulated D. Dart on a great presentation and report. She asked about the duration of the agreement. D. Dart answered that the agreement would either terminate with the end of this timber harvest plan (June 14, 2005) or by issuance of Notice of Completion from CDF and the master plan. P. Siemens asked who was counting the board feet of trees felled by Big Creek. D. Dart said that the District is the residual timber owner and will count the number from the timber receipts submitted by Big Creek. He and J. Isaacs have initiated a forest monitoring program at Bear Creek Redwoods Open Space Preserve. He explained the purpose of the program to monitor the effects of the logging and the forest succession to take place in the next five to ten years. D. Dart stated one area is being used as a "control area." He spoke of giving an informative presentation to the Board about all Meeting 00-21 Page 6 the activities at Bear Creek Open Space Preserve, including the demolition project and this monitoring project at a future meeting. B. Crowder is delighted that the District has staff members who know about forestry and timber harvesting. K. Nitz asked about the "Mellots" property, which does not include the peak, whether it was included in the harvest. D. Dart stated that Big Creek has timber rights to that parcel. Motion: J. Cyr moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in the staff report; and authorize the General Manager to execute the License Agreement with Big Creek Lumber Company for access at Bear Creek Redwoods Open Space Preserve. D. Little seconded the motion. Discussion: J. Cyr appreciates working with Big Creek. He was impressed with the detail that went into this plan. Vote: The motion passed 7 to 0. Paul Ringgold stated that on behalf of POST, they are satisfied with the work Big Creek has done, as well as that of the District. Eric Cull enjoyed working with the District as well. He stated that by milling the wood, he felt that his company was preserving open space as well. J. Cyr asked where the items are shipped. Mr. Cull said that the majority of items goes to a place called Eco Timber in Berkeley and then all over the world. C. Agenda Item No. 3 - Proposed Addition of Silva Property to the Skyline Ridge Open Space Preserve (R-00-97) D. Woods stated that this acquisition was exciting for many reasons: Most importantly, the property is surrounded by Skyline and Russian Ridge Open Space Preserves. The property also included the last privately-owned Page Mill Trail area. The property is very scenic and forms a beautiful mosaic of grassland of the Stanford sky ridge all the way down to the state park. D. Woods demonstrated the property on wall maps. He stated that approximately 97 acres on the west side of Alpine Road is being retained by the sellers, but the District will have the first right of refusal on the property. D. Woods showed slides of the property to the Board, noting certain geological and natural aspects of the parcel. Meeting 00-21 Page 7 D. Woods said the Use and Management Committee recommendations are fairly standard calling for the site to remain closed. The District would routinely patrol the property, and would remove the potentially hazardous materials. The District would be naming the property as an addition to the Skyline Ridge Open Space Preserve. The report asks the Board to indicate their intentions to dedicate the land as public open space. B. Crowder asked about the grazing aspect. D. Woods asked J. Isaacs to review the property, and, generally speaking, the staff feels that this is a good practice for this area. J. Cyr said the issue of grazing continues to surface. He suggested we learn about grazing from the gentleman who has been doing it for fifty years. K. Nitz questioned that should a house fire take place where the caretaker is living, would the District provide alternate housing for the caretaker? C. Britton said the house would be insured. S. Schectman checked the CC&R's which stated that the caretaker is restricted to the 2-bedroom structure. M. Williams provided some personal information about the caretaker. M. Williams reviewed the terms of the agreement (included in the staff report) and stated that this acquisition was very fulfilling as he had been working on it since his start at the District. Motion: P. Siemens moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in the staff report; adopt Resolution No. 00-47, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of the Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, Authorizing the President of the Board, or Other Appropriate Officer to Execute Grant of Life Estate and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Skyline Ridge Open Space Preserve - Lands of Silva); tentatively adopt the Amended Use and Management Plan recommendations contained in the staff report, including naming the property as an addition to the Skyline Ridge Open Space Preserve; and indicate their intention to dedicate the property as public open space at this time. N. Hanko seconded the motion. Discussion: B. Crowder and N. Hanko thought the acquisition was fabulous and noted the Board had wanted this parcel for as long as they've been on the Board. The Board and General Manager congratulated D. Woods with his fine reporting on this project. Vote: The motion passed 7 to 0. Meeting 00-21 Page 8 D. Agenda Item No. 4 - Authorization to Hire Rana Creek Habitat Restoration to Finalize Results from the Russian Ridge Grassland Management Project, Continue Restoration Efforts, and Develop a District-Wide Seed Increase Program (R-00-101) J. Isaacs stated the item before the Board was to authorize the General Manager and staff to hire Rana Creek. The item has three components: (1) To continue the restoration efforts at Russian Ridge for an additional 20 acres; (2) To finalize the multi-year grassland management project at Russian Ridge (the comprehensive report that will come to the Board in the winter); (3) To develop a district-wide seed increase program. Staff has learned about grassland restoration the past three years. One of the most important facts is that restoration is about eliminating invasive plants, not just about star thistle. It's also about increasing the diversity of native grass species. Component one of the contract is to burn twenty acres in five acre blocks throughout the preserve. This component will cost about $35,000. Component two involves the comprehensive report, which will give the bigger picture of grassland restoration and the management strategies that are available to us. The report will be taken to CaIEPPC (California Exotic Pest Plant Council) and hopefully Restoration Notes, and Native Grassland Brief Letter. This report will cost about $7,000. The last component of the program is the seed increase program. The District was so successful with the Russian Ridge reseeding that the program has spread District-wide. The District collected 10 pounds of seed this year. Rana Creek cleans the seed, tests the seed, plants it, and harvests it. D. Little asked if Rana Creek had commercial interests in selling seeds in the commercial market. J. Isaacs explained that Rana Creek is a "one-stop shop," with a restoration component and nursery trade to promote native plants. B. Crowder asked about the company's size. J. Isaacs answered it was very large, around 50,000 acres. K. Nitz asked if this was the end of the burning and treatment of the area. J. Isaacs said that question will be decided in the winter when all the data is available. She provided a cost break-down of this project: In 1997, the District spent $43,000, in 1998, $48,000, in 1999, $48,000. So far, $139,000 has been spent on this preserve. The proposed restoration efforts and the report will total $181,000. C. Britton suggested the Board may want a special meeting on this subject to fully understand the options to this plan and they may want to invite neighbors and other land management agencies to that meeting. Meeting 00-21 Page 9 B. Crowder stated that she thought that these types of projects are the best thing the District is doing. The Board members congratulated J. Isaacs on a job well done. Motion: P. Siemens moved that the Board determine that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) based on the findings contained in the staff report; Authorize the General Manager to Execute a contract with Rana Creek Habitat Restoration to 1) finalize the Russian Ridge Grassland Management project, 2) continue restoration of 20 acres, and 3) develop a District- wide seed increase program with a budget not to exceed $51,000 in fiscal year 2000-2001. J. Cyr seconded the motion. Vote: The motion passed 7 to 0. C. Britton stated that J. Isaac's presentations are very good; he's pleased she's working for the District and glad her work is acknowledged. He also acknowledged the professionalism and knowledge of staff, particularly Dennis Dart who spoke on a previous agenda item this evening. E. Agenda Item No. 5 Approval of Salary Adjustment and Meritorious Pay Award for the General Manager and Approval of Amendment to General Manager's Employment Agreement; As a Result of the Board's Evaluation of the General Manager's Performance for the Period of March 10, 1999 through March 9, 2000 and Compensation Review for the Position, the Ad Hoc Board Appointee Evaluation Committee Recommends a 4% Meritorious Pay Award Based on the General Manager's Performance and a 15% Salary Adjustment Consisting of an 8.8% Parity Adjustment and a 6.2% Cost of Living Increase, Retroactive to March 9, 2000, Adopt the Resolution Amending the General Manager's Employment Agreement to Reflect an Adjusted Salary of$126,884.01, a 4% Meritorious Pay Award Totaling $4,416.36, and an Increase in Severance Compensation from 3 Months to 6 Months - (Report R-00- 100). K. Nitz reviewed the findings of the Board Appointee Evaluation Committee to give the General Manager a 6.2% Cost of Living Increase, an 8.8% parity increase, and a 4% meritorious pay award based on his performance last year. The second part of the recommendation is to change his severance compensation from 3 months to 6 months. Motion: P. Siemens moved that the Board adopt the recommended actions. D. Little seconded the motion. Vote: The motion passed 7 to 0. Meeting 00-21 Page 10 i VIII. INFORMATIONAL REPORTS M. Davey: 1. She stated it was a wonderful evening, given the District acquisitions and the staff presentations. 2. She stated we are now coming to a close on the Stanford EIR, the remarks to the County are now in and being evaluated. The District will have a comment on the EIR, provided by Randy Anderson. 3. There was a Community Resource Meeting last week regarding the draft EIR: the upshot was that the draft EIR doesn't speak to permanent open space preservation, nor does it speak about permanent housing on the campus. The hope is that this EIR will save the foothills and it will be completed by October, 2000. P. Siemens: 1. He stated that Los Gatos voted to give POST a grant of$50,000. 2. He took a walk with POST staff members and some contributors to explain coastal annexation and he gave a brief description of District relations with POST. N. Hanko: 1. She noted that both she and M. Davey gave R. Anderson their private opinions regarding the Stanford Draft EIR. She instructed the Board members that her written reports were provided to them this evening. She also had a constructive meeting with the Planning department member from Palo Alto who wrote Palo Alto's position. He relayed the city's concerns to her, and she passed those to R. Anderson. In this way, perhaps the District would be a force on this issue. 3. She and B. Crowder had a super time at the Volunteer Event this past weekend. She stated it was wonderful and stated that J. Isaacs made a fantastic presentation that was well-received by the audience. The presentation that Frank Gilcrest gave on John Muir was excellent and mesmorizing. At the event, both B. Crowder and she received applause on the Board's behalf for their position taken on the policy on trail closures. B. Crowder: 1. She concurred that the Volunteer Event was absolutely wonderful. 2. She went on a full moon hike led by docent Roger Meyers. 3. She reported that this past Sunday the South Skyline Association had their annual potluck overlooking Yerba Buena. The highlight of that evening was a fire safety presentation given by Patrick Congdon. 3. She and Lori Raymaker were to meet with Rod Brown on Friday regarding the biking issue. J. Cyr has been anticipating attending the fire (controlled burn) at Russian Ridge Open Space Preserve. D. Little: 1. He was at Russian Ridge OSP on Sunday and he noticed that the back-burn areas had a lack of star thistle in these areas. 2. He spoke with some folks in the biking community, Dani Weber and Rod Brown, regarding the trail closure issue, which he saw as a management issue. K. Nitz passed, no FYI's to report. Meeting 00-21 Page 11 C. Britton: 1. He reported that Monte Sereno has given $12,000 for the purchase of Bear Creek Redwoods OSP. 2. The Kerns property in Los Altos Hills has been approved by the town council for housing; there will be an appeal to this decision. 3. The Board was expecting the Santa Clara Valley Water District resolution this evening, but it has been postponed until August 9. He had a copy of their full survey. 4. He distributed a copy of the Wisconsin study for each Board member. 5. He also distributed the Oakland study regarding mountain bikes. 6. He announced the District had completed the audit as of March 31, 2000. 7. He mentioned the Management Team Retreat process. They completed a working plan for this issue. 8. He brought the Board up-to-date on the Alma Fire Station. The District is out of the picture at this time and the station will be saved. 9. He announced the hiring of the Planning Manager, who is Cathy Woodbury, and she will start with the District on August 14. He gave some background on her. 10. He was offered the opportunity to be on Bay TV tomorrow with Rodney Brown regarding the biking issue. D. Dolan: 1. Every year the Board members need to complete a Form 470 and they are due July 31. 2. She reminded everyone about the staff recognition event scheduled for Friday, September 15, 2000. S. Jensen: 1. She reported she received 37 media interviews and 68 media calls regarding the Convent sale. 2. She reported that Kristi Webb and Lori Raymaker are working on the history of the District for the first exhibit in the newly-constructed Los Altos History Museum. 3. She attended a Green Party meeting and made a presentation and reported most of the Green Party members were supportive of the District's decision on trail policy. David Sanguinetti gave an update on the fire/controlled burn situation. The field staff and the CDF crew black-lined the area to be burned so the District is now ready to perform when the time and weather conditions permit. IX. ADJOURNMENT At 10:55 P.M., the meeting was adjourned. Jenny Preciado/Lisa Zadek Recording Secretaries i Claims No. 00-13 Meeting 00-21 Date: July 26, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT fl Amount Name Description 2132 849.09 Acme&Sons Sanitation Sanitation Services 2133 276.04 Acorn Signs District Banner 2134 451.46 ADT Security Services Alarm Service 2135 170.35 Susannah Anderson Minshall Medical Services Coverage 2136 242.84 Arne Sign&Decal Co., Inc. Vehicle Decals 2137 355.91 Artech Laminating Laminating Supplies 2138 500.00 Association of Bay Area Governments Annual Membership Dues 2139 98.12 AT&T Telephone Service 2140 433.00 Baron Welding&Iron Works, Inc. Sign Straps 2141 182.80 Bay Area air Quality Management District SRO Fuel Nozzle Permit&Asbestos Fee 2142 603.88 Beck's Shoes, Inc. Uniform Boots 2143 9.71 The Bicycle Outfitter Bicycle Supplies 2144 7,030.84 Big 4 Rents,Inc. Dozer Rental-Road&Trail Maintenance 2145 537.00 Bill's Towing&Recovery Towing Services 2146 98.07 Browning-Ferris Industries Garbage Service 2147 135.00 Jane Buxton Trail Policy Project Consultant 2148 718.25 John Cahill Vehicle Expense 2149 95.00 California Park&Recreation Society Recruitment Advertisement 2150 140.00 California Park&Recreation Society Membership-J. Escobar 2151 447.39 California Water Service Company Water Service 2152 58.00 Richard P. Carr P.T., Inc. Medical Services 2153 135.00 California Department of Emergency Services Haz Mat Certificates 2154 680.90 Cascade Fire Equipment Company Pumper Parts&Fire Safety Clothing 2155 195.04 Cellular One Cell Phone Service 2156 7,572.67 Chicago Title Company Escrow Fees 2157 112.44 Cole Supply Company Janitorial Supplies 2158 1,293.49 Compurun Computer Consulting Services 2159 137.75 *1 Costco Office Supplies 2160 107.75 *2 Laurie Crook Reimbursement--Office Supplies 2161 5,282.40 Alice Cummings Grant and Trail Alignment Project Work 2162 80.53 Dennis Danielson Reimbursement--Office Supplies 2163 635.53 J. L Darling Corporation Fire Safety Signs 2164 195.98 Dennis Dart Vehicle Expense 2165 748.56 Department of General Services State Vehicle Procurement Fees 2166 12,900.00 Done Right Roofing&Gutters, Inc. Enterprise Rental Roofing Projects 2167 1,405.00 Eccles Engineering Engineering Services--BCR&ECM 2168 182.01 Tom Fischer Vehicle Expense 2169 594.73 Foster Brothers Security Systems, Inc. Keys and Locks 2170 159.71 Forestry Suppliers, Inc. Weather Instruments--R.R. Burn 2171 159.90 Matt Freeman Vehicle Expense 2172 55.21 G&K Services Shop Towel Services 2173 565.66 Gardenland Power Equipment Field Supplies 2174 500.00 *3 Garth Gilchrist Volunteer Event Entertainment 2175 342.81 Goodco Press Incorporated Business Cards&Invitations-Vol. Event 2176 780.00 govWorks, Inc. Recruitment Advertisement 2177 2,500.00 Greenbelt Alliance/BAOSC Bay Area Open Space Council Support 2178 93.92 GreenWaste Recovery, Inc. Garbage Service 2179 95.13 Green Valley Disposal Company, Inc. Dumpster Service 2180 324.16 Home Depot Field Supplies Page 1 i Claims No. 00-13 Meeting 00-21 Date: July 26, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2181 10.74 HMH, Incorporated Density Analysis Testing 2182 2,464.85 Harbor Printing Envelope Printing 2183 4,167.50 Gavin Hoban Sierra Azul Resource Inventory Project 2184 188.97 Howard Rome Martin&Ridley Legal Services 2185 57.36 Jodi Isaacs Reimbursement--Office Supplies 2186 15,000.00 Joe's Tractor Service Discing Services SRO&FRO Projects 2187 6,434.89 Michael Johnson Office Remodeling-SRO&Main Office 2188 99.48 Jbro Batteries, Inc. Radio Battery Pockets for Charger 2189 119.60 Jobs Available Recruitment Advertisement 2190 610.00 Tamara Kan Water Rights for Ponds&Pig Monitoring 2191 91.87 Kinko's Copy Services 2192 122.86 *4 Anne Koletzke Reimbursement--Copies 2193 119.99 Lab Safety Supply Inc. Field Supplies 2194 62.84� Langley Hill Quarry Rock 2195 935.20 *5 Lanier Worldwide, Inc. Copier Lease 2196 39,809.68 *6 Lasher Auto Center 2 Dodge Ram Pickup Trucks 2197 352.49 Los Altos Garbage Company Garbage Service 2198 456.20 *7 Lucent Technologies Telephone Maintenance Agreement-June 2199 469.99 *8 Lucent Technologies Telephone Lease 2200 436.98 Lucent Technologies Telephone Maintenance Agreement-July 2201 2,800.00 Macias, Gini&Company Auditor Services 2202 475.90 MCI Worldcom Telephone Services 2203 375.26 Paul McKowan Reimbursement--Volunteer Event Supplies 2204 559.29 MetroMobileCommunications Radio Maintenance&Repairs 2205 570.00 Micro Accounting Solutions Computer Consulting Services 2206 575.38 National Fire Fighter Corp. Fire Safety Supplies 2207 27.15 Northern Energy Propane Service 2208 874.05 Office Depot Office Supplies 2209 647.01 Office Helper Office Supplies 2210 799,000.00 ••• Old Republic Title Company Silva Acquisition 2211 100,000.00 '•` Old Republic Title Company Russian Convent Acquisition-Deposit 2212 3,400,000.00 ••' Old Republic Title Company Russian Convent Acquisition 2213 763.05 Orchard Supply Hardware Field Supplies 2214 11.34 Orlandi Trailer, Inc. Light Repair Parts 2215 1,512.91 Pacific Bell Telephone Services 2216 30.00 The City of Palo Alto City Council Agenda Annual Fee 2217 7.35 City of Palo Alto Utilities Utilities 2218 521.86 Panko Architects Administration Office Remodeling 2219 387.23 Pastorino Hay Restoration Materials 2220 250.00 *9 Petty Cash Volunteer Event Supplies 2221 1,440.65 PIP Printing Printing Services 2222 1,000.00 Popish Appraisal&Consulting Appraisal Services 2223 51.43 Pringle Tractor Co. Tractor Maintenance Parts 2224 59.54 Pro-Flame, Inc. Propane Tank Service Maintenance 2225 255.64 Pitney Bowes Credit Corporation Postage Machine Lease 2226 97.27 Precision Engravers Name Tag Engraving 2227 23.00 Public Sector Job Bulletin Subscription Renewal 2228 12.00 Rancho Cobbler&Cleaners Zipper Replacement 2229 28.53 Recreational Equipment, Inc. Uniform Supplies Page 2 Claims No. 00-13 Meeting 00-21 Date: July 26, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2230 24.55 Rana Creek Habitat Restoration Shipping Fee far Restoration Seed___� 2231 21.17 Rancho Hardware Wasp Spray 2232 631.94 Redwood General Tire Co., Inc. Tires 2233 1,394.00 Eric Remington Wildlife Assessment Services 2234 1,138.66 Roy's Repair Service Vehicle Maintenance&Repairs 2235 822.75 Russ Enterprises, Inc. Signs 2236 88.50 Safety-Kleen Systems, Inc. Solvent Tank Service 2237 279.44 Sandra Sommer Reimbursement--Office Equipment 2238 30.00 Santa Clara County Training Officers Association Annual Membership-D. Sanguinetti 2239 283.90 Shell Oil Fuel 2240 35.18 Signworks Company Signs 2241 3,894.06 Steven W. Singer, M.S. Sierra Azul Inventory&Assessment Project 2242 246.45 Skyline County Water District Water Service 2243 1,200.00 Slaght Living Trust Ranger Residence Rental Agreement 2244 81.30 Stevens Creek Dodge Vehicle Repairs 2245 13.40 Staples Office Supplies 2246 1,181.01 Summit Uniforms Uniform Supplies 2247 20,217.88 T.K.O. Construction BCR Demolition Project 2248 2,858.00 Thoit's Insurance Additional Liability Insurance 2249 16.13 Turf&Industrial Tractor Supplies 2250 16.44 Union 76 Fuel 2251 807.39 United Rentals Rental Equipment-Tractor for Mowing 2252 225.00 Verio Internet Service Provider 2253 36.34 Verizon Pager Service 2254 3,275.85 VISA 150.78 Field Supplies 540.04 Enterprise Rental Appliance 1,553.83 Volunteer Event Supplies 216.50 Resource Documents 595.00 Seminar-D. Dolan 111.00 Postage 108.70 Nature Center Supplies 2255 225.50 Whitmore, Johnson&Bolanos Legal Services 2256 176.24 West Group Payment Center Legal On-line Services 2257 151.95 Michael Williams Reimbursement-Vehicle&Business Expense 2258 600.00 Roberta Wolfe Recording Services 2259 200.00 Woodside&Portola Private Patrol Windy Hill Parking Lot Patrol Services 226OR 718.25 John Cahill Vehicle Expense 2261R 227.78 Wolf Camera Photo Processing 2262R 778.80 Petty Cash Volunteer Recognition Event Supplies, Local Business Meeting Expense, Field Supplies, Office Supplies, and Vehicle Total 4,475,809.39 Expense *1 Urgent Check Issued July 14, 2000 *2 Urgent Check Issued July 13, 2000 *3 Urgent Check Issued July 12,2000 *4 Urgent Check Issued July 07,2000 Page 3 Claims No. 00-13 Meeting 00-21 Date: July 26, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description *5 Urgent Check Issued July 17, 2000 *6 Urgent Check Issued July 12, 2000 *7 Urgent Check Issued July 14, 2000 *8 Urgent Check Issued July 14,2000 *9 Urgent Check Issued July 19, 2000 *** In the event the Agenda Item is not approved, this claim will not be processed. i Page 4 Regional Open S re 1 /V�y�� R-00-120 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-25 September 27, 2000 AGENDA ITEM 1 AGENDA ITEM Approval of an Agreement for Purchase of a Fee Estate Su sect to a P wer of Termination for Sale of the Former Bean Property—Long Ridge Open Space Presery GENERAL 1. Determine that the recommended action is categorically exempt from the California Environmental Quality Act(CEQA)as set out in this report. 2. Declare a 13.9-acre portion of San Mateo County Assessor's Parcel Number 080-410-220 as surplus to District's needs. 3. Amend the Use and Management Plan as set out in this report. 4. Adopt the attached Resolution accepting and authorizing execution of the Agreement for Purchase of a Fee Estate Subject To a Power Of Termination with Sharon L. Niswander and Thomas L. Anderson, husband and wife, for Sale of the Former Bean Property-Long Ridge Open Space Preserve. DISCUSSION A developed 13.9-acre parcel of District land, located within the northern portion of Long Ridge Open Space Preserve, is being considered as surplus land and offered for sale for single-family residential purposes(see Exhibit A). The District acquired this property in 1981 as an addition to the preserve because of its valuable scenic qualities,wildlife habitat, and trail use opportunities. A small portion of the property was developed with a new residence and garage that the District has maintained as an enterprise (rental)account over the past nineteen years. Due to the substantial value attributed to the structures, the residential portion of the property has been identified for a potential sale of a long-term interest in order to recover some of the original costs of acquisition. Subsequent to acquisition of the property,the District adopted a Comprehensive Use and Management Plan for the Long Ridge Open Space Preserve that addresses long-term plans for public trails,roads and resource management. Through this planning process, staff determined that the potential sale of the 13.9- acre parcel would be compatible with the surrounding open space preserve if certain restrictions were to be placed on future development of the property and the majority of the parcel were retained in an open space easement status. In addition,the sale would eliminate a majority of the management costs and liabilities associated with the structures. Therefore,private ownership of the structures and surrounding area would be beneficial to the District on the condition that the public trail system and surrounding open space values are protected. Existing and potential trail alignments have been investigated and there is little likelihood of additional conflicts between trail users and the residence. The proposed sale agreement includes conditions that will restrict the size and design of structures within a 1-acre building envelope of the fee estate. Additional protection is guaranteed through an open space easement over approximately 12.9 acres surrounding the developed area(see Exhibit B). This open space easement will allow the area to continue to be used for public trails and open space purposes and permit the District to enforce its rules and regulations. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C. Nitz • General Manager:L.Craig Britton R-00-120 Page 2 DESCRIPTION The 13.9-acre property is located approximately one-half mile south of the Portola Park Heights gate at Skyline Boulevard. It is surrounded by the open space preserve and is characterized by densely forested im ril slopes gently descending from the to of a hill where the residence is located. The vegetation is primarily y p g Y g P g evergreen forest; Douglas fir,madrone, and bay trees are most common and in many places the understory is sparse enough to provide expansive views. The property is bisected by Portola Park Heights Road entering at the northern boundary and exiting at the southern boundary. The road is mostly paved and connects Skyline Boulevard with private residences in Portola Park Heights, lying to the south of the property. An unimproved driveway connects Portola Park Heights Road to the former Bean house. To the northwest and on the opposite side of Portola Park Heights Road lies Devil's Canyon, an attractive destination for many preserve visitors. This is also the location of a potential trail connection between the Devil's Canyon area and the Long Ridge Trail that passes through the northern and western portion of the property. Staff has investigated the current alignment of the Long Ridge Trail, along with potential additions to the trail system. The current and potential future trail alignments circumvent the developed area to reduce the potential for conflict with the occupants. The Long Ridge Trail crosses the unimproved driveway at one location on the property. The potential buyer is fully aware of the crossing and the District's right to maintain public trails within the open space easement area. USE AND MANAGEMENT PLAN The 13.9-acre property is located in an area of significant public use in the Long Ridge Open Space Preserve. During the term of the fee estate,public use and District patrol through the property will be critically important. The sales agreement will protect these rights through the open space easement. A future trail connection between the Devil's Canyon area and Long Ridge Trail is possible in the vicinity of the 12.9-acre easement area. The easement includes a provision for the construction of trails. Future land use decisions, including plans for increased public access,will follow standard District procedures ensuring consistency with ecological values and public participation. Preliminary Use and Management Plan Recommendations for Open Space Easement Public Access: Designated trails to remain open for public use. Improvements: Install signs where necessary; include private property signs to discourage trespass into the building envelope area. Driveway: Accessible for patrol and maintenance purposes. CEQA COMPLIANCE Protect Description The project includes designating a 13.9-acre parcel of District land as surplus property and entering into an agreement to sell a long-term interest in the surplus property. The property is developed with a principal residence, garage and utility shed. The buyer is agreeing to reside in the property and is restricted from grading, dumping, and constructing new buildings, additions to buildings,or recreation facilities. The District has first right of refusal to purchase the property if the buyer decides to sell the remainder of its long-term interest. A single family residence with auxiliary structures is the only foreseeable use of the land. Residential activities represent current and past uses of the land. R-00-120 Page 3 CEQA Determination It has been concluded that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(the California Environmental Quality Act)under Article 19, Sections 15301 and 15312 as follows: Section 15301 exempts operation, repair, maintenance,permitting, leasing, licensing,or minor alteration of existing public or private structures, facilities,mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The key consideration is whether the project involves negligible or no expansion of an existing use. The purchase agreement includes restrictions on expansion of the existing use on the property. Section 15312 exempts the sale of surplus government property. The property has been examined for open space purposes and it has been determined that the 1-acre building envelope area does not have open space characteristics because it is developed with residential and auxiliary structures. The 12.9-acre surrounding area has open space value and these characteristics will be protected through the open space easement. TERMS AND CONDITIONS In late August the District advertised in the San Jose Mercury, the County Almanac,and the San Mateo County Times newspapers the proposed sale of a 40-year fee estate subject to a power of termination for the subject 13.9-acre property,with a minimum bid of$450,000. All interested parties were to submit offers by September 15, 2000. The purchase price was established by a District commissioned appraisal of the fair market value of a 40-year fee estate. Several requests were received for bid packages; however,only one bid was submitted,which was for the $450,000 minimum from Sharon Niswander and Thomas Anderson. The bidders deposited the required 5%down payment in the amount of$22,500. The balance of the purchase price($427,500) is to be paid at the close of escrow. The proposed"Agreement for Purchase of a Fee Estate Subject to a Power of Termination, A Declaration of Covenants, Conditions and Restrictions,A Reservation of a Right of First Refusal and of an Easement for Conservation,Open Space and Public Trails" includes the following key terms and conditions: I. The term of the fee estate is 40 years. At the end of the term, the property reverts to District fee ownership. 2. The sale of the 13.9-acre property restricts residential structures and related improvements to an approximate 1-acre building envelope. The building envelope will be defined by a licensed surveyor at the sole cost of the buyer. 3. Within the building envelope,new building construction is prohibited and proposed improvements to existing structures are subject to design review and approval by the District. 4. The existing garage and loft may be converted to a guest house or work shop,but are not to be occupied as a full time residence. 5. The District retains a right of first refusal to repurchase the property. At the end of the thirtieth year,the District can repurchase the property at no cost. R-00-120 Page 4 6. The buyer will assume responsibility for 6%of the Portola Park Heights Road assessments, reducing the District's portion of the annual assessment from 35%to 29%. 7. The buyer is acquiring the property on an"As-Is"basis. 8. The District is retaining an open space easement over 12.9 acres of the subject property. The open space easement allows the District to build and maintain public trails, enforce its rules and regulations and manage the easement area as public open space. Staff recommends that you accept the bid from Sharon Niswander and Thomas Anderson. This property was identified in the District's Action Plan for potential sale of a long-term interest in the residential structures. This transaction allows the District to recover more than its original investment for the purchase of the former Bean property while maintaining the majority of the property as public open space. The proceeds will be used for additional open space acquisitions within the District's planning area. This transaction will also eliminate ongoing maintenance and repair costs associated with these structures,as well as reduce the District's annual road maintenance obligations for Portola Park Heights Road. The District offered the property to other local park and/or public recreation agencies in accordance with Government Codes 54222(b)and 54223 and such agencies declined by written notice or by not responding in a timely fashion. In addition, District staff complied with all the legal requirements to determine the conformity of the proposed sale of this property with San Mateo County's General Plan in accordance with Government Code 65402(c). Prepared by: Thomas W. Fischer, Land Protection Specialist Michael C. Williams, Real Property Representative Duncan Simmons, Attorney Contact Person: Michael C. Williams, Real Property Representative Graphics Prepared by: Ana Ruiz, Planning Technician RESOLUTION NO. 00-59 RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DECLARING PROPERTY SURPLUS TO DISTRICT'S NEEDS,APPROVING AND AUTHORIZING ACCEPTANCE OF THE AGREEMENT FOR PURCHASE OF A FEE ESTATE SUBJECT TO POWER OF TERMINATION,AUTHORIZING THE PRESIDENT OF THE BOARD OR OTHER APPROPRIATE OFFICER TO EXECUTE GRANT DEED FOR THE REAL PROPERTY BEING SOLD, AND AUTHORIZING THE GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING THE TRANSACTION(SALE OF FORMER BEAN PROPERTY-LONG RIDGE OPEN SPACE PRESERVE) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One.The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Agreement for Purchase of a Fee Estate Subject to Power of Termination("Agreement")with Sharon L. Niswander and Thomas L. Anderson and the District,a copy of which is attached hereto and by reference made a part hereof,and authorizes the President of the Board or other appropriate officers to execute the Agreement on behalf of the District. Section Two. The Board of Directors of the Midpeninsula Regional Open Space District does hereby find and declare that certain portion of San Mateo County Assessor's parcel 080-410-220 as shown on Exhibit A of said Agreement as surplus to the District's needs and finds the sale and release of said property is in accordance with the Basic Policies of the District and is not detrimental to the open space character of Long Ridge Open Space Preserve. Section Three. The President of the Board or other appropriate officer is authorized to execute the Grant Deed, as permitted in said Agreement, for the property being sold hereunder. Section Four. The General Manager of the District shall cause to be given appropriate notice of acceptance to buyer. The General Manager is further authorized to execute any and all other documents in escrow necessary or appropriate to the closing or implementation of this transaction. Section Five. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents,which are necessary or appropriate to the closing or implementation of this transaction. * * * * * * * * * * * * * * * * * * * * * LONG RIDGE OPEN SPACE PRESERVE Mid peninsula Regional Open Space District p g P P SKYLINE RIDGES ° OPEN SPACE (SR01) 0.4 PRESERVE 1.9 2400 • `\ •.,:.,s;•,, SkY/ire tad 0.7 ° +• e�4/ ��2� Upper P ~o • ':p t'drd ti�� Stevens-Creek iv 9F .� V�` bounty Park ,� '•;�. (Santa Clara �^--- s County) Table 0.3 �--!%' •/ °ng Rid •. L Mountain 0 BEAN PROPERTY o • • d°P ?> j 1852' TERM ESTATE �90== � 0.3 (Approx. 13.9 acres) ; ; �� '-= o�°'Ile� i 1 0.7 �0.4 • oG (LR72)!t OO 1 •• �e :0.4 �O 0.4 (LR10)� �i 0.$ 0.3 LONG RIDGE OPEN SPACE (LRo9) 1.8 PRESERVE0.4 0 Long,0e. . (LR04) e o • �0.5 1, • 0.5 Of o ,a �. ev 0.0 .1 .2 .3 .4 .S 0,1 i a • O O .: i One-Half Mile ••• Exhibit A: Site Location Map - Bean Property Term Estate I� I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT � P P �1 Future Trail Corridor Long�RId 'e 11 1 Building Envelope (Approx. 1-acre) i \ Open Space Easement f' Reserved By District Portion of APN: 080-410-220 tv�Y -� (Approx. 12.9 acres) of � L' Il � II APPROXIMATE SCALE. 1�" _ 830 ' EXHIBIT B: BEAN PROPERTY TERM ESTATE LOCATION Regional Open S ce R-00-123 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-25 September 27, 2000 AGENDA ITEM 2 AGENDA ITEM Application to Habitat Conservation Fund Program for the Soquel Creek Headwaters Acquisition Project GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution of the Board of Directors of the Mid peninsula Regional Open Space District approving the application to the Habitat Conservation Fund Program for the Soquel Creek Headwaters Acquisition Project. DISCUSSION The Habitat Conservation Fund (HCF) provides $2 million annually to the California Department of Parks and Recreation for a statewide grant program. This program provides 50% matching grants to local agencies so they may acquire, restore, or enhance wildlife habitat, or make available trails and programs that bring urban residents into park and wildlife areas. The application deadline for the current funding cycle is October 1, 2000 and project selection will occur by the end of January 2001. The District is proposing to submit one application for this funding cycle. Funds are available for projects in six categories. Four of the six categories are funded each year on a rotational basis. The first four categories listed below (in bold print) are eligible for $500,000 each in matching grants for fiscal year 2000-2001. More than one project application can be submitted, but a project can only be submitted in one of the four eligible categories in one year, even though it may qualify for more than one. 1. Deer and Mountain Lion habitat 2. Rare, Threatened, Endangered or Fully Protected Species 3. Riparian Habitat 4. Wetland Habitat 5. Trails, Programs, Urban Access 6. Anadromous Salmonids and Trout Habitat The project must start within three years of the date the grant funds are appropriated in the State budget. Acquisition grants can be matched only by non-State money or gifts of property made available as part of the acquisition project. The District has received six Habitat Conservation Fund grants since the initiation of this program which are summarized below. 330 Distel Circle * Los Altos,CA 94022-1404 o Phone:650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org # Web site:www.openspace.org #g_n H=E Boddo10i,,cto,.,:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Non,tte Ha,ko,Betsy Crowder, Kenneth C.Nit, - General Manager:L.Craig Britton R-00-123 Page 2 Year Name Category Amount Status 1991 Jacques Ridge Corridor Deer and Mountain Lion $1,000,000 Complete 1993 Devil's Canyon Anadromous Salmonids $325,000 Complete 1995 Old Page Mill Road Trails and Programs $49 000 Submitted g 1994 Soda Springs Corridor Deer and Mountain Lion $212,500 Complete 1996 Lobitos Creek Headwaters Anadromous Salmonids $420,000 Complete 1998 Lobitos Creek Addition Anadromous Salmonids $325,000 Incomplete 1999 Soquel Creek Headwaters Anadromous Salmonids $274,000 Incomplete Soquel Creek Headwaters Acquisition Project The District is applying to the Habitat Conservation Fund Program in the Deer and Mountain Lion Category for a $226,000 matching grant for the Soquel Creek Headwaters Acquisition (Loma Prieta Ranch) Project. The project consists of acquiring an undeveloped 493-acre property located on the southwestern slopes of Mt. Loma Prieta in Santa Cruz County. This grant application is based primarily on the importance of Loma Prieta Ranch as deer and mountain lion habitat. Deer are abundant and the slopes are laced with deer trails. There is recent evidence of mountain lion activity in several parts of the property, including tracks, scrapes and a deer kill. This undeveloped 493-acre property consists of two assessor's parcels located on the southwestern slopes of Mt. Loma Prieta in Santa Cruz County. Located in the heart of over 26,000 acres of protected lands, the area feels wild and remote, even though it is relatively close to urban centers in San Jose and Santa Cruz. The property is particularly important because it provides a wide corridor connecting two enormous blocks of wildland. To the north is the 13,819-acre Sierra Azul Open Space Preserve and to the south and west are Soquel Demonstration State Forest (2,700 acres) and the Forest of Nisene Marks State Park (10,000 acres), respectively. Such large blocks of protected land are vital to the survival of the wide- ranging mountain lion. The District now manages Loma Prieta Ranch for Peninsula Open Space Trust (POST), the owner of the property. The District has an "Assignment Agreement" with POST to acquire the property, at their cost of$1,000,000 within three years. Last year the District applied to the Habitat Conservation Fund (Anadromous salmonids/trout habitat category) for a $500,000 matching grant to acquire Loma Prieta Ranch and was awarded $274,000. The District is still seeking to obtain an additional $226,000 (plus $500,000 of the District's matching funds) in order to acquire the property from POST and fulfill the "Assignment Agreement." Since Loma Prieta Ranch qualifies for additional categories of Habitat Conservation Fund programs, R-00-123 Page 3 the District seeks to obtain the remaining $226,000 by applying for funds from the Deer and Mountain Lion Habitat category. The project will also protect an area of exceptional biological diversity. The steep terrain supports a variety of plant communities, ranging from hot, dry "true" chaparral and knobcone pine forest at the higher elevations to cool, shady riparian and redwood forests at the bottom. Animals on the property are equally diverse. Our wildlife consultant found a total of 32 species of mammals, 71 species of birds, 9 species of amphibian and 13 species of reptile, as well as 25 orders of insects. The property is also prime deer/mountain lion habitat, and home to six California Special Status Species and four locally rare species. In addition to these outstanding resource values, Loma Prieta Ranch offers excellent recreational benefits. The road through the property could become a critical link in a regional trail route from the Sierra Azul ridgeline to the sea. It will help link the Bay Area Ridge Trail with Santa Cruz County's Coastal Trail through the Soquel Creek Demonstration Forest and Forest of Nisene Marks State Park. CE A COMPLIANCE On September 22, 1999, the Board of Directors approved a categorical exemption for the assignment of a purchase agreement to Peninsula Open Space Trust for the Loma Prieta Ranch property and a management agreement whereby the District agreed to manage the property for POST. The project provides for the eventual acquisition of the property by the District or transfer of the property to the State of California for inclusion into the Forest of Nisene Marks State Park. Prepared by: Del Woods, Senior Acquisition Planner Contact person: Same as above RESOLUTION NO. 00-60 .RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE LOCAL AGENCY GRANT PROGRAM - FISCAL YEAR 2000-2001 UNDER THE HABITAT CONSERVATION FUND PROGRAM OF THE CALIFORNIA WILDLIFE PROTECTION ACT OF 1990 FOR THE FOLLOWING PROJECT: SOQUEL CREEK HEADWATERS ACQUISITION (LOMA PRIETA RANCH) WHEREAS, the people of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire and/or develop facilities for public recreational and fish and wildlife habitat protection purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of a portion of the program within the State, setting up necessary procedures governing application by local agencies under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application before submission of said application to the State; and WHEREAS, said application contains assurance that the applicant must comply with; and WHEREAS, the applicant will enter into an agreement with the State of California for acquisition or development of the project; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby: 1. Approves the filing of an application for the Habitat Conservation Fund Grant Program under the California Wildlife Protection Act of 1990 State grant assistance for the above project; and 2. Certifies that said applicant understands the assurances and certification in the application form; and i i 3. Certifies that said applicant has or will have available prior to commencement of any work on the project included in this application, the required match; and will have sufficient funds to operate and maintain the project; and 4. Appoints the General Manager as agent of the District to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. Midpeninsula Regional Open Space District KI Jti r ,SIERRA,, uL 0 'ZOO )A PROPOSED ACQUISITION C0 Ave Loma Prieta/POST Property(+/-493 AC.) 1-7 C> SUM E141DEMONSTRATION STATE FOREST 0.6 0 0.6 1.2 Miles E FOREST NISE ' E MARKS V151 STATE PARK EXHIBIT A: PROPERTY LOCATION MAP Regional Open S, ice s R-00-115 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-25 September 27, 2000 AGENDA ITEM 3 AGENDA ITEM Proposed Amendment to the Agreement to Exchange Interests in Real Property with Aventis CropSciences, Inc. (successor to Rhone-Poulenc, Inc.) Extending the Date for Conveyance of a Trail Easement in order to Complete the Exchange Ag t (Ravenswood Open Space Preserve) GENERAL MANAGER'S RE OMMENDAT 1. Determine that the recommended action is categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Adopt the attached Resolution authorizing amendment to the Agreement to Exchange Interests in Real Property with Aventis CropSciences, Inc. (successor to Rhone-Poulenc, Inc.). DISCUSSION In September 1995, the District's Board of Director's unanimously approved the Agreement to Exchange Interests in Real Property with Rhone-Poulenc, Inc. (see Report R-95-110, attached) involving exchange of an easement for a storm drainage facility (culvert) on District land for an easement for future trail purposes over an adjacent parcel when acquired by Rhone-Poulenc. The District issued Rhone-Poulenc a Permit to Enter onto District land for installation of the facility in anticipation of Rhone-Poulenc's acquisition of the adjacent PG&E parcel and subsequent granting of the trail easement along the top of the levee. Due to unforeseen delays in the acquisition of the PG&E parcel, the exchange of easements has not yet been accomplished. The Agreement to Exchange Interests in Real Property expires on September 26, 2000. Rhone-Poulenc, now Aventis CropSciences, Inc. has now requested an extension to the Agreement. BACKGROUND Rhone-Poulenc owns a parcel of land near Ravenswood Open Space Preserve south of Bay Road and was required by the Regional Water Quality Board to improve their storm water drainage as part of the remedial plan for environmental clean-up of the site. This new storm drainage facility ties into a drain pipe along Bay Road that carries storm water runoff from the adjacent area across District lands and into the bay. I Currently, Aventis CropSciences Inc. is finalizing negotiations for the purchase of the i adjoining property owned by PG&E that includes a levee adjacent to Palo Alto Baylands. The 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org ® " Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko, Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton R-00-115 Page 2 District will obtain a twelve foot wide trail easement on the levee of the PG&E property to facilitate the extension of the San Francisco Bay Trail. The proposed Trail Easement "One," as shown on Exhibit 1, will provide a section of the San Francisco Bay Trail extending from the existing trail southerly from Bay Road approximately 1,119 feet along the existing levee. This trail easement is part of a critical link connecting the Preserve to the Palo Alto Baylands. TERMS & CONDITIONS As consideration for the District entering into this First Amendment, Aventis has agreed to convey an additional public trail easement ( Trail Easement "Two") to the District over another property which Aventis has begun negotiating to acquire. San Mateo County Assessor's Parcel Number 063-271-400 is adjacent to the City of Palo Alto's Baylands Nature Preserve. Currently, the portion of the Bay Trail extending north of Runnymede Street ends at this property. Acquisition of Trail Easements One and Two would leave only one section to be acquired before the trail would be complete to Bay Road. In the event Aventis does not acquire the properties and grant the Trail Easements One and Two on or before September 26, 2002, Aventis shall forfeit the $10,000 Security Deposit now being held by the District. USE AND MANAGEMENT PLAN Prior to the District's acquisition of the proposed easements, the District will be requesting San Mateo County Parks and Recreation Department to take over their management. The County's involvement in this project was agreed to in 1986 when the District and County jointly applied and received a California Coastal Conservancy Grant to develop public access improvements around the Ravenswood Open Space Preserve and connecting to the Palo Alto Baylands. The project included the District's participation in acquiring trail easements across five properties between Bay Road and Runnymede Road and the County's development and management of a connecting trail. To date, the District successfully obtained one of the easements extending the trail approximately 100 feet north of Runnymede Road, which was transferred to the County. CEQA COMPLIANCE Project Description The project consists of extending the time for performance for the exchange of easements. The trail easements, when conveyed to the District, will be opened to the public for low-intensity recreation. By authorizing execution of this First Amendment only the overall length of the easements to be conveyed would change. R-00-115 Page 3 CEQA Determination This project is categorically exempt from CEQA (California Environmental Quality Act) under sections 15317, 15325 and 15061. Section 15317 exempts the acceptance of easement interests in order to maintain the open space character of an area. Section 15325 exempts transfers of ownership interests in land to preserve the open space resources. The action proposed is also exempt under section 15061(b)(3) as there is no possibility the actions may have a significant effect on the environment. Prepared by: Thomas W. Fischer, Land Protection Specialist Contact Person: Same as above Graphics Prepared by: Ana Ruiz, Planning Technician RESOLUTION NO. 00-61 RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING ACCEPTANCE OF THE FIRST AMENDMENT TO THE AGREEMENT TO EXCHANGE INTERESTS IN REAL PROPERTY WITH AVENTIS CROPSCIENCES INC., AUTHORIZING OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF l EASEMENT TO DISTRICT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO THE TRANSACTION (RAVENSWOOD OPEN SPACE PRESERVE - LANDS OF AVENTIS CROPSCIENCES, INC.) i The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby accept the First Amendment to that certain Agreement to Exchange Interests in Real Property between Aventis CropSciences Inc. and the Midpeninsula Regional Open Space District, a copy of which is attached hereto and by reference made a part hereof, and authorizes the President or appropriate officers to execute the Agreement on behalf of the District. I Section Two. The President of the Board of Directors, or other appropriate officer, is authorized to execute a Certificate of Acceptance for the trail easement(s) on behalf of the District. Section Three. The General Manager of the District shall cause to be given appropriate notice of acceptance. The General Manager is further authorized to execute any and all other documents necessary or appropriate to the transaction. RAVENSW@OD OPEN SPAC PRESERVE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT II I I NI DON EDWARDS SAN FRANCISCO BAY y� NATIONAL WILDLIFE REFUGE Ravenswood Point 84 �o �J DON EDWARDS SAN FRANCISCO BAY I NATIONAL WILDLIFE REFUGE06 g OO (RW02) RAVENSWOOD— N 1 �' © OPEN SPACE ` PRESERVE03 r r41, / 1 •L t � - dt SALT EVAPORATORS y . / RAVEN OOD 0 O_O PEN SPACE ICY ` 1'2 PRESERVE cry MENLO PARK Cooley Landing �• PG&E Parcel IRK101i' e , Proposed Trail Easement One ewbYjd Bay Road -"*" BAYLANDSk NATURE P• IRESERVE- c�� Weeks Street Proposed Trail Easement Two Q Runnyemede Street ' APN: 063-271-400cd -� 101 EAST PALO ALTO ` ~ `` �eaylands Nature Palo Alin ` `�/ Interpretive Cmterl Palo Alto Airport _ � .nut, EXHIBIT 1: EXTENSION OF EXCHANGE 0.0 .i , s .3 - H I.o AGREEMENT - MROSD AND AVENTIS One mile Ranensw(. A en Op Sp awe Preserve Midpeninsula Regional Open Space District a . j � VENS�WOOD P i , OPEN SPACE 1'2 PRESERVE 45, -Cooley Landing PG&E Parcel (RwOi) -' Proposed Trail Easement One Bay Road y BAYLANDS�- - NATURE PRESERVE Weeks Street Proposed Trail Easement Two Q Runnyemede Street ' — Existing Trail Easement -�' APN: 063-271 -400 T = Managed by U.S. Fish & Wildlife —= .� for Palo Alto u EAST PALO -- �, — f —6a lands Nature .. Palo Alto ,� Bay lands Center ' Airport Palo Alto Municipal Golf Course "r t` EXHIBIT 2: EXTENSION OF EXCHANGE AGREEMENT EASEMENT LOCATIONS I Regional Open S ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-00-121 Meeting 00-25 September 27, 2000 AGENDA ITEM 4 AGENDA ITEM Sausal Trail Use Designation at Windy Hill Open Spa a Prese GENERAL MANAGER'S RECOMMEND Refer the matter of Sausal Trail use designation to staff for return to the Board after completion of construction of the Kabcenell Bridge and Town of Portola Valley work on Alpine Road. DISCUSSION At your meeting of January 26, 2000 (see Report R-00-21), Sausal Trail was recommended for hiking and companion dog use only, but this decision was tabled by you pending further investigation by staff of the potential for equestrian access. At your direction, Sausal Trail was left in a "temporary" but status quo designation, with an expectation of further review at a later date. At Director Crowder's request, this item returned to the Board on August 9, 2000 (see Report R-00-112). At that meeting, the Board opted to continue discussion of the item to September 27, 2000. All efforts at reviewing the lower Windy Hill Open Space Preserve trail system designations are currently on hold, pending completion of the Kabcenell bridge and driveway construction and the Town of Portola Valley Alpine Road repair project. Staff feels that since there is already an alternate parallel route in place (see attached map), further research and analysis should be delayed until the current construction projects are completed. These projects include two trail realignments in the immediate vicinity: the already completed connecting trail from The Sequoias to the Town trail and the expected realignment of the Spring Ridge bypass trail. A preliminary flagging of the latter trail has revealed a potential connection to Sausal Trail, adding another possible level of trail use review. Staff also feels that the sensitive nesting and breeding habitat offered by Sausal Pond further warrants a careful analysis of the area to determine the most appropriate uses and any additional measures needed to ensure protection of the sensitive wetland habitat. Prepared by: Ana Ruiz, Planning Technician Contact Person: Cathy Woodbury, Planning Manager 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C. Nitz • Genera!Manager:L.Craig Britton WINDY LL OPEN SPACE P ESERVE MIDPENI�.. ULA REGIONAL OPEN SPACE STRICT \1` 01. Portola (WH05) LIcb Z70 •% O • O • - 800 :• Sausal 0 - -- Pond 0.6 000 • SAUSAL TRAIL ' •'•*% r Tram ) 0.3 Spring Ridge 0.2 ra i T e� 0.2 1'()R70lA YAl LEY 0.4 ned Jo �� 0.4 .�' 0.2 (WH06) J/.� s _ � f J r - Exhibit A 0.0 .1 .2 .3 .4 .5 Mile Regional Open S ce 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-00-122 Meeting 00-25 September 27, 2000 AGENDA ITEM 5 AGENDA ITEM Authorization to Change District's Designation of Autho zed Sig tories for the District's General and Payroll Checking Accounts GENERAL MANAGER'S RECOMM l. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for General Checking Account(Mid-Peninsula Bank). 2. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Payroll Checking Account(Mid-Peninsula Bank). 3. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts. DISCUSSION Section 2.40, "Financial Instrument Signatories,"of your Rules of Procedure states that, "The authorized signatories ... for payroll or for amounts less than $5,000 shall be any one of the following six employees: (i) the General Manager, (ii)the Assistant General Manager,(iii)the Administration and Human Resources Manager,(iv)the Operations Manager, (v)the Public Affairs Manager, or(vi)the Planning Manager,"and that, "The authorized signatories for ... amounts of$5,000 or greater(excluding payroll) shall be any two of the following employees: (i)the General Manager, (ii)the Assistant General Manager, (iii)the Administration and Human Resources Manager, (iv)the Operations Manager, (v)the Public Affairs Manager, or(vi)the Planning Manager." While the Rules of Procedure are specific regarding positions designated as signatories,the District's bank requires that the resolutions be adopted by the Board each time individuals occupying signatory positions change. With the recent hiring of the Planning Manager, and the hiring of the Operations Manager, identification of new signatories is in order. Because the District draws warrants from the County of Santa Clara, a further resolution is required identifying changes in named signatories when they occur. Prepared by: j Deirdre Dolan, Administration and Human Resources Manager Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org ® ' Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton RESOLUTION NO. 00-62 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ESTABLISHING FINANCIAL INSTRUMENT SIGNATORIES OF THE DISTRICT FOR SANTA CLARA COUNTY ACCOUNTS The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Whereas Section 2.40 of the Rules of Procedure(required by Public Resources Code, Division 5,Chapter 3, Article 3, Section 5536)of the Board of Directors of the Midpeninsula Regional Open Space District authorizes signatories to make disbursements on behalf of the District; Now,therefore,the Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as follows: Section 1. The signatures of the present holders of said offices are as follows,and the Director of Finance of Santa Clara County is authorized to make disbursements on behalf of the District based on any one signature of the following six signatures for amounts under$5,000.00 and any two signatures of the following six signatures for amounts of$5,000.00 and over, as set forth below: General Manager Administration &Human Resources Mgr. L. Craig Britton Deirdre C. Dolan Assistant General Manager Public Affairs Manager John M. Escobar Stephanie Jensen Operations Manager Planning Manager John Maciel Cathy Woodbury SEP-19-00 TUE 01 :05 PM MID PENINSULA BANK FAX NO. 6503237421 P, 02 COPORATF- BANKING RESOLUTIii, -- (for Deposit Accounts) Depositor: MIOPENINSLLA REGIONAL OPEN SPACE Financiai Mid-peninsula Bank DISATICI-GENERAL ACCOUNT institution: 42o Cowper Street 330 DISTEL CIRCLE Palo Alto,CA 94301 LOS ALTOS,CA W22 Account NW* 010MO203 1, the undersigned Secretary of the Corporation named above,HEREBY CERTIFY that the Corporation is organized and existing under and by virtue of the laws of the stale Of as a corporation for profit,with its principal office at 330 DISTEL CIRCLE,LOS ALTOS,CA 94022. Account Holder. MIDPENINSUILA REGIONAL OPEN SPACE DISRTICT-GENERAL ACCOUNT is the complete and correct name of the Account Holder. I FURTHER CERTIFY that at a meeting of the Board of Directors of the CorPOrahOn, duty and regularly called and hold On September 27,2000,at which a quorum was presant and voting,the following resolutions were adopted: RESOLVED,that the Financial Institution named above at any one or more of its Offices or branches,be and it hereby is designated as a depository for the funds of this Corporation,which may be withdrawn on chocks,drafts,advices of debit,notes or other orders for the payment of monies bearing the following appropriate number of signatures: Any one(1)of the following named officers or employees of this Corporation CAgents"),whose actual signatures are shown below: X— —L CRAIG OR-11TON,GENERAL MANAGER X JOHN M ESC"OWBAR,ASSISTANT GENERAL MANAGER X— —' DEIRDRE C DOLAN,ADMIN&HR MGM JOHN MACICL,OPERATIONS MGR CATHY W6659—URY,PLANNING MOR STEPHANIE JENSEN,PUBLIC AFFAIRS MGM and that the Financial Institution shall be and is authorized to honor and pay the same whether or not they are payable to bearer or to the Individual order of any Agent or Agents signing the same. FURTHER RESOLVED, that the Financial Institution Is hereby directed to accept and pay without further Inquiry any item drawn against any of the Corporation's accounts with the Financial Institution bearing the signature or signatures of Agents, as authorized above or otherwise, even though drawn or endorsed to the order of any Agent signing or tendered by such Agent for cashing or in payment of the individual obligation of such Agent or for deposit to the Agent's personal account, and the Financial Institution shall not be required or be under any obligation to inquire as to the circumstances of the issue or use of any item signed in accordance with the resolutions contained herein,or the application or disposition of such item or the proceeds of the item. FURTHER RESOLVED,that any one of such Agents Is authorized I*endorse all checks, drafts,notes and other items payable to or awned by this Corporation far deposit with the Financial Institution, or for collection or discount by the Financial Institution; and to accept drafts and other items payable at the Financial Institution. FURTHER RESOLVED,that the above named agents are authorized and empowered to execute such other agreements,including,Out not limited to. special depository agreements and arrangements regarding the manner,conditions,or purposes for which funds,checks,or items of the Corporation may be deposited,collected, or withdrawn and to perform such other acts as they deem reasonably necessary to carry out the provisions of those resolutions. FURTHER RESOLVVD, that the authority hereby conferred upon the above named Agonts shall be and remain in tun force and effect until written notice of any amendment or revocation thereof shall have been delivered to and received by the Financlal Institution at each location where an account is maintained. Financial Institution shall be Indemnified and hold harn-dess from any loss suffered or any Mobility incurred by it in continuing to act in accordanco with this resolution. Any such notice shall not affect any items in proms at the time notice is given. I FURTHER CERTIFY that the persons named above occupy the positions set forth opposite their respective names and signatures;that the foregoing Resolutions now stand of record on the books of the Corporation;that they are In full force and~and have not been modified In any manner whatsoever. Regional Open S ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-00-119 Meeting 00-25 September 27, 2000 AGENDA ITEM_ AGENDA ITEM Authorization to Solicit Bids for One Tractor Mower , GENERAL MANAGER'S RECOMMEND Authorize staff to advertise for bids to purchase one tractor mower equipped with a boom- mounted brushing mower. DISCUSSION At your March 22, 2000 meeting, you approved the Fiscal Year 2000-2001 budget, which included $73,000 for the purchase of one tractor mower(see report R-00-43). This tractor mower will replace the current tractor mower purchased in 1989. A tractor mower is the primary piece of equipment used to manage the growth of vegetation on District patrol roads. The boom mower on the tractor being replaced is structurally fatigued and must be taken out of service. The tractor can still be used on a limited basis for light duty work. It will be reassigned to Rancho San Antonio County Park and used to pull a small deck mower designed to mow grass and light brush. The County Park, which is now being managed by the District, has open fields and vegetation along the edge of bike paths that require mowing on a regular basis. Field staff is currently evaluating available tractors and mowers and finalizing specifications. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above I I ji 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org • web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •Genera!Manager:L.Craig Britton i Regional Open S ice s MIDPENINSULA REGIONAL OPEN SPACE DISTRICT i R-00-124 Meeting 00-25 September 27, 2000 AGENDA ITEM 7 AGENDA ITEM Authorization to Ratifyand Approve Printing Service Costs ith H bor Printing at an Amount Not to PP g g Exceed $19,000 I GENERAL MANAGER'S RECOMMENDATION Approve the printing expenditure with Harbor Printing for up to $19,000. DISCUSSION For fiscal year 2000-2001, you approved a budget of $150,375 for printing and reprinting of District publications, including brochures and maps (see R-00-56, dated April 26, 2000). The printing service expenditure before you for approval represents a portion of that budget. Over the past several years, the District has worked with graphic designer Deborah Mills to compare costs among several Bay Area printers to procure the lowest cost bid for District printing services. Ms. Mills compares costs of printing services approximately every 6 months. This year, Ms. Mills compared the costs of 3 printers able to perform services to District specifications, and has recommended Harbor Printing as the lowest bidder for the brochures and maps currently needed by the District. The brochures and maps are being produced for the following Preserves: Thornewood, Pichetti, Los Trancos, Monte Bello, Sierra Azul, Purisima, and South Skyline. Due to growing public interest in and demand for District publications, the number of maps and brochures being produced has increased, thereby increasing costs commensurately. District specifications that all publications be printed on tree-free paper also met challenges this year, as the producer of bamboo-based paper went out of business. In switching to a sugar cane-based paper, the District has incurred significant cost increases. Therefore, the services before you for approval will exceed the cost of $10,000. In the past, because the cost was less than $10,000, it was approved directly under the General Manager's statutory authority. This expenditure will require your prior authorization. District staff and the District's consultant are confident in the cost effectiveness of Harbor Printing's service, and therefore recommend your approval of this expenditure. Prepared by: Stephanie Jensen, Public Affairs Manager Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C. Nitz • General Manager:L.Craig Britton Claims No. 00-16 V Meeting 00-25 Date: Sept. 27, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2467 90.83 Acme&Sons Sanitation Sanitation Services 2468 134.41 ADT Security Services Alarm Service 2469 5,111.00 All Seasons Roofing Services Enterprise Rental Roof Installation 2470 624.16 All Laser Service Printer Repairs&Maintenance 2471 25.08 ANG Newspapers Legal Advertisement 2472 952.94 Artscapes/Young Framing Staff Appreciation Picture Framing 2473 90.47 AT&T Telephone Service 2474 45.90 Barron Park Supply Co. Plumbing Supplies 2475 98.07 Browning-Ferris Industries Garbage Service 2476 5,429.50 BNY Western Trust Company Note Paying Agent Fees-Debt Service 2477 407.02 Bruce Barton Pump Service, Inc. Pressure Tank for Water System 2478 95.00 California Chamber of Commerce Resource Document 2479 180.00 California Park&Recreation Society Recruitment Advertisement 2480 169.67 California Water Service Water Service 2481 102.09 Camino Medical Group Medical Services 2482 158.52 Cascade Fire Equipment Company Equipment Parts 2483 392.67 Cellular One Cell Phone Service 2484 240.22 Cole Supply Co., Inc. Janitorial Supplies 2485 1.00 Communications&Control Annual Radio Site Lease-Mt. Umunhurn 2486 312.55 *1 Bernardette Congdon Reimbursement--Staff Event Supplies 2487 50.00 Jim Davis Automotive Vehicle Smog Testing 2488 5,480.82- Deborah G. Mills-Design Concepts Graphic Designs-Newsletter/Hikes&Walks 6,332.73 2489 36.31 Emergency Vehicle Systems Vehicle Lights 2490 56.16 Federal Express Express Mail 2491 1,424.49 Gardenland Power Equipment Field Supplies 2492 344.70 Green Waste Recovery, Inc, Garbage Service 2493 75.00 *2 City of Half Moon Bay Coastal Meeting Room Rent 2494 1,419.69 Home Depot Field Supplies 2495 1,131.64 H. T. Harvey&Associates Ecological Consultant--La Honda OSP 2496 248.00 Jobs Available Recruitment Advertisement&Subscription 2497 250.00 Tamara Kan Feral Pig Monitoring Consultant 2498 46.16 Anne Koletzke Reimbursement--Resource Documents 2499 25.00 *3 La Honda-Pescadero Unified School District Coastal Meeting Room Rent 2500 935.20 *4 Lanier Worldwide, Inc. Copier Lease 2501 501.20 Los Altos Garbage Company Garbage Service 2502 1,148.72 Lucent Technologies Maintenance& Lease of Telephones 2503 210.02 MCI Worldcom Telephone Service 2504 990.00 Micro Accounting Solutions Computer Consultant 2505 43.19 Minton's Lumber&Supply Field Supplies 2506 614.87 Navarone Mailing Services Mailing of Fall Newsletter 2507 1,462.11 Noble Ford Tractor, Inc. Tractor Repairs 2508 430.00 North American Title Company Title and Escrow Fees 2509 407.76 Office Depot Office Supplies 2510 100.34 *5 Office Helper Office Supplies 2511 8,234.00 Old Republic Title Company Title and Escrow Fees 2512 1,284.81 Pacific Bell Telephone Service 2513 30.00 Palo Alto Weekly Legal Advertisement 2514 8,910.68 Panko Architects Distel Circle Remodel-Architect Page 1 (Continued) Claims No. 00-16 Meeting 00-25 Date: Sept. 27, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2515 255.64 Pitney Bowes Credit Corporation Postage Meter Lease 2516 13,354.00 Portola Park Heights Property Owner's Association Road Repairs 2517 1,868.70 Eric Remington Wildlife Assessment Consultant 2518 2,407.03 Roy's Repair Service Vehicle Maintenance&Repair 2519 88.50 Safety-Kleen Systems, Inc. Solvent Tank Service 2520 255.42 San Jose Mercury News Legal Advertisement 2521 870.00 Santa Clara Co. Department of Environmental Health Hazardous Materials Permits 2522 454.00 Sequoia Analytical Water Testing 2523 451.77 Shell Fuel 2524 272.73 Signs of The Times Times 2525 352.49 Skyline County Water District Water Service 2526 1,200.00 Slaght Living Trust October Ranger Resident Rent 2527 141.00 *6 Spoil Me Staff Appreciation Event Raffle Prize 2528 1,875.00 Systems for Public Safety Recruitment Background Checks 2529 64.00 Terminix Pest Control Service 2530 320.75 *7 Togo's Staff Appreciation Event Lunches 2531 10,719.70 2M Associates Coastal Annexation Consultant 2532 138.00 Verio/Best Internet Internet Service Domain Fees 2533 225.00 Verio Internet Service Provider 2534 2,747.14 VISA 69.00 CA Lawyer Subscription 282.41 Notary Association Fee 1280.90 Field Supplies 64.43 Local Business Meeting Expense 250.00 CARPOSA Airfare-Baillie/Escobar 400.40 Staff Appreciation Event Gifts 400.00 Trails Symposium Registration- A. Ruiz and S. Sommer 2535 275.13 West Group Payment Center Legal On-Line Services 2536 482.71 The Workingman's Emporium Uniforms 2537 1,338.50 Whitmore, Johnson&Bolanos Legal Services 2538R 577.00 Old Republic Title Company Title&Escrow Fees 2539R 105.00 Park Rangers Association of California Conference--K. Miller 2540R 9.62 Rancho Hardware Field Supply 254IR 235.06 Petty Cash Local Business Meeting Expense, Nature Center Supplies, Staff Appreciation Event Supplies&Vehicle Expense Total 98,268.59 *1 Urgent Check Issued September 14, 2000 *2 Urgent Check Issued September 18, 2000 *3 Urgent Check Issued September 18, 2000 *4 Urgent Check Issued September 21, 2000 *5 Urgent Check Issued September 21, 2000 *6 Urgent Check Issued September 14, 2000 *7 Urgent Check Issued September 14, 2000 Page 2 (Continued) i Claims No. 00-16 Meeting 00-25 Date: Sept. 27, 2000 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2467 90.83 Acme&Sons Sanitation Sanitation Services 2468 134.41 ADT Security Services Alarm Service 2469 5,111.00 All Seasons Roofing Services Enterprise Rental Roof Installation 2470 624.16 All Laser Service Printer Repairs&Maintenance 2471 25.08 ANG Newspapers Legal Advertisement 2472 952.94 Artscapes/Young Framing Staff Appreciation Picture Framing 2473 90.47 AT&T Telephone Service 2474 45.90 Barron Park Supply Co. Plumbing Supplies 2475 98.07 Browning-Ferris Industries Garbage Service 2476 5,429.50 BNY Western Trust Company Note Paying Agent Fees-Debt Service 2477 407.02 Bruce Barton Pump Service, Inc. Pressure Tank for Water System 2478 95.00 California Chamber of Commerce Resource Document 2479 180.00 California Park&Recreation Society Recruitment Advertisement 2480 169.67 California Water Service Water Service 2481 102.09 Camino Medical Group Medical Services 2482 158.52 Cascade Fire Equipment Company Equipment Parts 2483 392.67 Cellular One Cell Phone Service 2484 240.22 Cole Supply Co., Inc. Janitorial Supplies 2485 1.00 Communications&Control Annual Radio Site Lease-Mt. Umunhum 2486 312.55 *1 Bernardette Congdon Reimbursement--Staff Event Supplies 2487 50.00 Jim Davis Automotive Vehicle Smog Testing 2488 5,780.82 Deborah G. Mills-Design Concepts Graphic Designs-Newsletter/Hikes&Walks 2489 36.31 Emergency Vehicle Systems Vehicle Lights 2490 56.16 Federal Express Express Mail 2491 1,424.49 Gardenland Power Equipment Field Supplies 2492 344.70 Green Waste Recovery, Inc. Garbage Service 2493 75.00 *2 City of Half Moon Bay Coastal Meeting Room Rent 2494 1,419.69 Home Depot Field Supplies 2495 1,131.64 H. T. Harvey&Associates Ecological Consultant--La Honda OSP 2496 248.00 Jobs Available Recruitment Advertisement&Subscription 2497 250.00 Tamara Kan Feral Pig Monitoring Consultant 2498 46.16 Anne Koletzke Reimbursement--Resource Documents 2499 25.00 *3 La Honda-Pescadero Unified School District Coastal Meeting Room Rent 2500 935.20 *4 Lanier Worldwide, Inc. Copier Lease 2501 501.20 Los Altos Garbage Company Garbage Service 2502 1,148.72 Lucent Technologies Maintenance&Lease of Telephones 2503 210.02 MCI Worldcom Telephone Service 2504 990.00 Micro Accounting Solutions Computer Consultant 2505 43.19 Minton's Lumber&Supply Field Supplies 2506 614.87 Navarone Mailing Services Mailing of Fall Newsletter 2507 1,462.11 Noble Ford Tractor, Inc. Tractor Repairs 2508 430.00 North American Title Company Title and Escrow Fees 2509 407.76 Office Depot Office Supplies 2510 100.34 *5 Office Helper Office Supplies 2511 8,234.00 Old Republic Title Company Title and Escrow Fees 2512 1,284.81 Pacific Bell Telephone Service 2513 30.00 Palo Alto Weekly Legal Advertisement 2514 8,910.68 Panko Architects Distel Circle Remodel-Architect Page 1 tat Claims No. 00-16 Meeting 00-25 Date: Sept. 27, 2000 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2515 255.64 Pitney Bowes Credit Corporation Postage Meter Lease 2516 13,354.00 Portola Park Heights Property Owner's Association Road Repairs 2517 1,868.70 Eric Remington Wildlife Assessment Consultant 2518 2,407.03 Roy's Repair Service Vehicle Maintenance&Repair 2519 88.50 Safety-Kleen Systems, Inc. Solvent Tank Service 2520 255.42 San Jose Mercury News Legal Advertisement 2521 870.00 Santa Clara Co. Department of Environmental Health Hazardous Materials Permits 2522 454.00 Sequoia Analytical Water Testing 2523 451.77 Shell Fuel 2524 272.73 Signs of The Times Times 2525 352.49 Skyline County Water District Water Service 2526 1,200.00 Slaght Living Trust October Ranger Resident Rent 2527 141.00 *6 Spoil Me Staff Appreciation Event Raffle Prize 2528 1,875.00 Systems for Public Safety Recruitment Background Checks 2529 64.00 Terminix Pest Control Service 2530 320.75 *7 Togo's Staff Appreciation Event Lunches 2531 10,719.70 2M Associates Coastal Annexation Consultant 2532 138.00 Verio/Best Internet Internet Service Domain Fees 2533 225.00 Verio Internet Service Provider 2534 2,747.14 VISA 69.00 CA Lawyer Subscription 282.41 Notary Association Fee 1280.90 Field Supplies 64.43 Local Business Meeting Expense 250.00 CARPOSA Airfare-Baillie/Escobar 400.40 Staff Appreciation Event Gifts 400.00 Trails Symposium Registration- A. Ruiz and S. Sommer 2535 275.13 West Group Payment Center Legal On-Line Services 2536 482.71 The Workingman's Emporium Uniforms 2537 1,338.50 Whitmore, Johnson&Bolanos Legal Services Total 91,009.18 *1 Urgent Check Issued September 14, 2000 *2 Urgent Check Issued September 18, 2000 *3 Urgent Check Issued September 18, 2000 *4 Urgent Check Issued September 21, 2000 *5 Urgent Check Issued September 21, 2000 *6 Urgent Check Issued September 14, 2000 *7 Urgent Check Issued September 14, 2000 Page 2 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To Board of Directors From: L. Craig Britton General Manager o; Date: September 27,2000 Re: FYIs 330 Distel Circle Los Altos CA 94022-1404 Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org INTEROFFICE MEMORANDUM September 23, 2000 TO: C. Britton, General Manger FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month August Year 2000 VIOLATIONS CITES TOTALS CRIMES Bicycles None Closed area 0 3 Speed 3 7 ACCIDENTS/INCIDENTS TOTALS Helmet 3 7 Bicycle accident 4 Night-riding 0 0 Bicycle vs. equestrian I Unsafe operation 0 2 Jogger I Dogs Search & Rescue 0 Prohibited area 2 2 Other first-aid I Off-leash 2 6 Landing Zone air evac Off-road vehicles 0 0 Closed area 2 2 After hours 1 4 ENFORCEMENT Fishing 0 0 Parking citations 35 Vandalism 0 14 Other citations 16 Parking 28 47 Written warnings 62 Parking after hours 7 28 Arrests — 0 Dumping/littering 0 0 Police assistance 0 Campfires 0 0 Camping 3 5 Weapons MUTUAL AID Actual contact 0 0 Accident (motorcycle) 2 Report only 0 0 Law Enforcement Evidence of 0 1 Accident/medical aid HazMat SUMMARIES OF SIGNIFICANT INCIDENTS Aug. 5 A Windy Hill OSP neighbor in the Lauriston road area reported an encounter with an aggressive person, who was pushing a wheelbarrow full of an unknown liquid on Middle Road. The sheriffs office and rangers investigated. They determined a non-native willow tree had been transplanted onto the preserve. The wheelbarrow probably contained water. M. Ken, D. Danielson, L. Paterson. Aug. 13 The Santa Cruz County Sheriff's Department, in conjunction with the "Campaign Against Marijuana Plantations" removed 6,500 marijuana plants from Sierra Azul. K. Miller found an article about it in a Santa Cruz newspaper and followed up. He received plot coordinates and mapped it on the preserve. Staff will monitor the remote location in the future. Aug. 18 A person was injured after falling from a rope swing, either near or within Thornewood OSP. The ownership of the land where the accident occurred is in question. Woodside Fire evacuated the victim with the help of rangers Ken and Anderson-Minshall. The rope swing has been removed. Aug. 18 Two high-powered rifle shots were heard by the off duty resident ranger at Skyline Ridge OSP. The shots were heard in the Alpine Road area and in the past have been associated with deer hunting. San Mateo Sheriff's deputies and Fish and Game were requested but had not arrived after 45 minutes. D. Danielson checked the Alpine roadside. One neighbor was contacted entering a gate. One suspect vehicle was seen leaving the area but was not stopped, for reasons of officer safety. Aug. 23 P. Hearin observed a solo vehicle crashing into the center divide barrier on Hwy 17. He reported it and stopped to conduct a patient assessment. The driver fled across the highway to an off-ramp, where an unknown citizen stopped the driver. P. Hearin detained the driver, who appeared to be under the influence of alcohol. CHP and Los Gatos Police arrived. CHP took the driver into custody for driving under the influence. Aug. 27 An equestrian reported that he had been forced off the trail by a speeding bicyclist at Saratoga Gap OSP. He and his horse received minor bruising after slamming into a tree. He reported that the tree had prevented them from falling further down the hill. B. Malone. Vandalism: 3 A gate chain was cut in Sierra Azul. 5 A fence was cut in St. Joseph's Hill. 5 A gate chain was cut in Sierra Azul. 8 A sign at Windy Hill was tagged. 11 A "No Bikes" sign at Skyline Ridge was pulled out and thrown. 12 One closed sign was bent at El Corte de Madera. Also, one private property sign was bent and one was stolen. 12 Two closed signs were bent and one closed trail was reopened and the restoration work undone at El Corte de Madera. 12 A closed sign was stolen from a closed shortcut trail at El Corte de Madera. 12 Charcoal graffiti on the sandstones was discovered at El Corte de Madera. 12 A "No Bike" sign was vandalized at El Corte de Madera. 16 Three signs were pulled out at Skyline Ridge. 21 A fence was cut in St. Joseph's Hill. 27 A fence was cut on each side of a gate at Bear Creek. 29 Mailboxes just outside a gate at Skyline Ridge were tagged. •'man State of California •The Resou lgency Gray Davis, Governor + DEPARTMENT OF PARKS AND RECREATION • P.O. Box 942896• Sacramento, CA 94296-0001 Rusty Areias, Director (916) 653-8758 September 21, 200 D V L. Craig Britton ! �`F , General Manager Midpeninsula R.O.S.D. 330 Distel Circle MIDPENINSULA REGIONAL.OPEN Los Altos, CA 94022 SPACE DISTRICT Dear Mr. Britton: You will be please to learn that your grant request for the Bay Area Ridge Trail Alignment project has been recommended to the Nationai Park Service (NPS) for funding from the 1999/2000 Fiscal Year Land and Water Conservation Fund (LWCF) Program in an amount up to $30,677 . Enclosed is a fully executed copy of the "COMPLIANCE WITH HISTORIC PRESERVATION ACT MEMORANDUM OF UNDERSTANDING — NPS/LWCF GRANT" (MOU) along with a list of Information Centers. You should immediately initiate the process detailed in the MOU. Please note that the Coordinator is now Mr. Clarence Caesar, (916) 653-8902. Your project will assist in meeting California's pressing need for additional park and recreation areas. You are to be congratulated on your timely efforts in addressing this matter. Although you may proceed with planning for your project, you are cautioned not to proceed with acquisition or development until NPS approval has been received and you have received authorization to proceed from this office. We anticipate this approval by the end of next month. If you have any questions please contact, your grant project officer, Keith Steinhart at (916) 653-8893 or e-mail at KSTEI@parks.ca.gov. Again, our congratulations to you and your agency for submitting a successful project application. Sincerely, Odel T. King, Jr., Manager Office of Grants and Local Services Enclosures cc: Clarence Caesar Regional Open ' ice ----------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT September 27, 2000 Hon. Don Gage, Chairperson Santa Clara County Board of Supervisors 70 West Hedding Street San Jose, CA 95110 Subject: - Bear Creek Redwoods Open Space Preserve Dear Hon. Gage and Members of the Board of Supervisors, This letter is written at the request of Paul Romero, the Santa Clara County Acting Director of Environmental Resources Agency, and is to advise you of the current status of Bear Creek Redwoods Open Space Preserve (formerly known as the Alma College property located above and to the west of Lexington Reservoir). On July 15, 1999,the District acquired the "lower"260 acres of the property, and Peninsula Open Space Trust(POST) acquired the "upper" 805 acres, which the District manages on POST's behalf. The District and POST have since been busy seeking grants and private donations to complete funding for District acquisition of the POST property, which we anticipate will be concluded by the middle of next year. At one time, under former owners, this property was proposed for development that included a golf course located on the "lower"property. The "lower"property is now under District ownership. The entire site is temporarily closed to the public; however, when it is opened, the District's Mission Statement will guide proposed public uses, as follows: "To acquire and preserve a regional greenbelt of open space land in perpetuity;protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. " To this end, following acquisition of the"upper"property from POST and the completion of the logging operation that pre-dated purchase of the property, the District will commence development of a master plan for the site. I anticipate that the master planning process will take several years because of the complexity and number of issues (current horse stable operation, potential use issues associated with possible historic structures,potential Ridge Trail connection, and a acutely interested neighborhood population). After a public participation process, the master plan will identify low intensity public recreational uses, that are compatible with the environmental carrying capacity of the site. Resource inventory and restoration needs will also be a focus of the study. The District would then implement the master plan, as specifically approved by the District's Board of Directors. The District would make no decision regarding ultimate recreational use of this site until completion of the Master Planning process. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org #=1 ff.EE- Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz -Genera!Manager:L.Craig Britton ' Hon. Don Gage, Chairperson Santa Clara County Board of Supervisors September 27, 2000 Page 2 However, based upon the District's Mission Statement and Board policies that have been formulated over the last 28 years, I anticipate that ultimate uses at Bear Creek Redwoods Open Space Preserve will include mostly trailhead parking and public trails. In order to be consistent with the District's policy of"low intensity"public recreation, I would assume that no public or private uses that would significantly disturb the natural landscape or topography of the property would be anticipated, including a golf course. The balance of the site would be left in a natural condition and the District's future efforts would probably focus on restoration and enhancement of the native fauna and flora. Si erely, L. Craig ritton General Manager LCB:lz cc: Board of Directors i Regional Open Space Tom.,.-.._..�----�-~ � „�,ti����--�.�.,.�`�--~^-�..•�... MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To Board of Directors From: L. Craig Britton General M Lrja�er Date: September 22, 2000 Re: FYIs 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax: 650-691-0485 9 E-mail: mrosd@openspace.org • Web site: www.openspace.org Regional Open .)ace 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT INTER-OFFICE MEMORANDUM To: L. Craig Britton, General Manager From: Gordon Baillie, Management Analyst Date: September 21, 2000 Subject: Rancho San Antonio County Park Property Addition to Rancho San Antonio Open Space Preserve The Agreement for the District's management of this County Park was finalized on June 27, 2000 and management responsibility of this 165 acre parcel passed to the District on September 5, 2000. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, the passage of full management responsibility marks the final adoption of the preliminary use and management plan recommendation as approved by the Board of Directors at their meeting of May 24, 2000. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee, Easement, Lease, Date/Res. No. Mgmt Agmt.) Rancho San Santa Clara County of Santa 165 Management May 24, 200 Antonio 342-5-28 Clara Agreement 342-5-61 342-5-62 Dedication Date/ Mgmt. Status: Status: Closing Date (Open,Closed, CMU, (Intended Type Purchase Price GIS Code or Other) Withheld) May 24, 2000 Open N/A See Miscellaneous RS 10 notes below Misc. Notes: $1,500,000 paid by County to District for District's management for a ten year period. cc: Board of Directors D. Dolan Operations Accounting Planning I Regional Open ace MIPPENINSULA REGIONAL OPEN SPACE DISTRICT INTER-OFFICE MEMORANDUM To: C. Britton, General Manager From: M. `VVifliams, Real Property Representative Date: September 18, 2000 Subject: General Convention of the New Jerusalem Property Addition to Sierra Azul Open Space Preserve Escrow closed for the subject transaction on August 31, 2000 and title to and possession of this 161.7 acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the ' Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at their meeting of June 14, 2000. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement,Lease, Date/Res. No. Mgmt Agmt.) Sierra Azul/ Santa Clara County General 161.7 Fee 6/14/00 Cathedral Oaks 558-01-023 Convention of the 00-34 562-03-001 New Jerusalem Dedication Date/ Mgmt. Status: Status: ClosingDate a (Open,Closed CMt7 Type Purchase Price `GIS Code ( P � � , YP or Other} (Intended Withheld) August 31, 2000 Closed Withheld Cash $226,000) Misc. Notes: Defeasible Fee purchase was originally approved by the Board on June 28, 1995 (Report R-95- 68). Final payment of$201,000 eliminates seller's remaining interest in the property by Quitclaim Deed. cc: Board of Directors D. Dolan Operations Accounting Planning i Fla• it< .. � ! � i �j 1 / I � 3 fr. t � jee ..•, i a 1 �- ..Jam: _ •_ � ,�_ 1�� � 1�1 •�11 Regional Open , ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT INTER-OFFICE MEMORANDUM To: C. Britton, General Manager From: M. Williams, Real Property Representative Date: September 18, 2000 Subject: Silva Property Addition to Skyline Ridge Open Space Preserve Escrow closed for the subject transaction on August 25, 2000 and title to and possession of this 136 acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at their meeting of July 26, 2000. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement, Lease, Date/Res. No. Mgmt Agmt.) Skyline Ridge San Mateo County Jack Silva 136 Fee 7/26/00 080-380-040 00-47 Dedication Date/ Mgmt. Status: Status: Closing Date (Open, Closed, CMU, Type Purchase Price GIS Code or Other) (Intended Withheld) _i�d Cash $800,000 Aug. 25, 2000 Closed Misc. Notes: 1. Grant Deed of Life Estate conveyed to Paul Ortega includes approximately 1.1-acre surrounding the residence and barn with the District reserving an access easement through the Life Estate area. (NOTE: Mr. Ortega died on September 8. 2000.) 2. District also received a Grant of Right of First Refusal for the 97.5-acre'Silva property on the west side of Alpine Road. cc: Board of Directors D. Dolan Operations Accounting Planning SKYLINE RIDGE 0 ' =N SPACE PRESERVE '''► MIDPENINSULA REGIONAL OPEN SPACE DISTRICT �1R=US51/A RI"PloL _ MOAN ` �EL � OPEN`SP �E R1E 'ERVIL. ' \°ao, ^ ~ Y �,.���� _PE�PAC PPf SER- O ° RETAINED (97.5 AC.) �. SILV A PROPERTY WITH RIGHT OF FIRST REFUSALLk Q \, S I:D G E f d 1 �m PROPOSED SILVA �- 4 �m OR EGA 0 �� LIFE ESTATE \\ ACQUISITION (136 ACRES) y -O BIG�DUI ,E,- � 0 R�A�N:CH�PR P (u�5%?)ufstrrjc O�� ersFi p�lnterest+) no U f- I� o LONU RI E ' VEIN PACE �f P_R JE'RVE j 1 U .. 1, I --------------.0.�.��. 2 Miles Page I of I Kristi Webb From: <Rosieres@aol.com> To: <mrosd@openspace.org> Cc: <glen n@exar.com>; <fbrigmann@marin.org> Sent: Sunday, September 03, 2000 8:01 AM Subject: Donations September 3, 2000 Terri Alvillar P.O. Box 1014 Fairfax, CA 94978 Via Email and First Class Mail Board of Directors Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Re: Lost Donations Dear Members of the Board: Enclosed please find my donation in the amount of$100. 1 am sending this because it was published that the Western Wheelers have decided to withdraw their annual contribution (in the same amount) because of your"recent negative action on the trails issue." I am one of many who thinks your action was a positive one. Your decision to close seven preserves to mountain bicycling will save taxpayers tens of thousands of dollars in costs for administration, enforcement, trail repair and restoration, signage, and rescue operations for medical aid. The value of your decision in terms of protecting wildlife, and maintaining a tension-free atmosphere for visitors engaging in passive, low-impact activities, is incalculable. Your decision lessens the regional impact for all jurisdictions, as pedestrians who are continually being driven away from areas which allow mountain bicycling seek safe places to enjoy nature. Your courage to make this constroversial decision is very much appreciated. If the district loses other contributions for the same reason, I would appreciate being information so that replacement funding can be provided. Very truly yours, Terri Alvillar 9/5/00 Page I of I Kristi Webb From: Jo Ann S. Cobb <jscobb@flash.net> To: <mrosd@openspace.org> Sent: Wednesday, September 13, 2000 10:02 PM Subject: Dear Board of Directors Dear MROSD Board of Directors, I am an avid user of the Mid-Peninsula Open Space District parklands. They are a wonderful resource for the community! Lately, I have noticed more dog poop along the trails in the parks that allow dogs, especially Windy Hill from the Portola Valley trailhead. I would like to suggest that MROSD consider putting up a sign reminding dog owners to clean up after their dogs, and maybe even install one of those plastic bag stations that some of the Peninsula's city parks have established. Thanks for your consideration of this matter! Sincerely, Jo Ann S. Cobb Belmont, California 650-631-9303 9/15/00 ROMP Responsible Organized Mountain Pedalers PO Box 1723 Campbell, CA 95009 info@romp.org www.romp.org 408-380-2271, ext. 2171 September 7,2000 Sarah Tilton Fries 13 5 Farm Road Woodside,CA 94062 Dear Ms.Fries, I recently received a copy of your letter to the MROSD board in which you described my recent presentation to the Green Party of San Mateo County. I greatly appreciated the opportunity that event provided to discuss trail access issues. However, I was greatly disappointed by your characterization of the integrity of my data as"questionable." All the statistics that I presented at the Green Party meeting were based on data presented by MROSD at the recent public meetings on trail closures. I would be happy to sit down with you,the MROSD board or staff,or anyone else and walk through the calculations in detail. The main point of presentation was that shared trails are best for all trail users,for land managers,and r� m y most importantly for the trails themselves. All users of these trails share a love of the natural experience provided by them. ROMP seeks to work with land managers,including MROSD,and other trail users, including equestrians,to protect and preserve these trails and natural areas for the benefit of all. There are many pressures and threats on the remaining natural areas around us,and it is only through cooperation of all users that these areas can be protected and appreciation of them passed on to future visitors. I hope that you will work with us toward those goals. If you have questions about my presentation.ROMP,or ROMP's activities and goals,please feel free to contact me directly at the addresses above,rodney_e brown@yahoo.com,or 408-863-0654. I will be out of town until September Wh,but I would be happy to talk to you after I return. Best regards, l i Rodney E.Brown E � O �n ROMP President R C�" V ' I cc: SEP 1 1 2000 MROSD board I- MMNINSULA REGIONAL OPEN SPC,CE Ci�.T:R!CT I Regional Open *ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT August 11, 2000 Sarah Tilton Fries 135 Farm Road Woodside, CA 84062 Dear Mrs. Fries, In your recent letter to the Board you inquired bout the use designation of Sausal Trail at Windy Hill Open Space Preserve. As you know, at a public meeting in January of this year, the Board ' of Directors chose to table any action on the use designation of Sausal Trail until District staff is able to comprehensively evaluate the trail system in the northern half of the preserve. Such a thorough evaluation can only occur once the current Kabcenell driveway (and bridge) construction project is completed, since the project will ultimately result in several modifications to the existing access and circulation patterns of the preserve. The Kabcenell project will lead to the realignment of two existing trails and the reconfiguration of the preserve I entrance near the Willowbrook Drive/Alpine Road intersection. To date, one trail realignment project has already been completed: approximately 300 feet of trail between Spring Ridge Trail and a section of the Town trail that is located on The Sequoias property. The remaining modifications will not occur until the new Kabcenell driveway alignment is fully completed. Meanwhile, Sausal Trail will continue to remain temporarily closed to all but hikers. By policy, formal action by the Board of Directors is required to designate trail use for anything other than hiking use. District staff anticipates that the driveway project will be completed near the end of this calendar year. At its August 9, 2000 meeting, the Board decided to continue to the meeting of September 27, 2000, the item proposing to amend the Use and Management Plan for Windy Hill Open Space Preserve to open Sausal Trail for equestrian use. If you have any additional questions, please contact Ana Ruiz, Planning Technician, or David Sanguinetti, Skyline Area Superintendent, at (650) 691-1200. Sincerely, L. Craig Britton General Manager cc: MROSD Board of Directors John Escobar, Assistant General manager David Sanguinettti, Acting Operations Manager Ana Ruiz, Planning Technician Dr. Mary Hufty 330 Distel Circle • Los Altos,CA 94022-1404 Phone:650-691-1200 ' FAX:650-691-0485 • E-mail:mrosdQopenspace.org • Web site:www.openspace.org Ab Board ofOirectors:Pete Siemens,Mary C.Davey,led Cyr,Deane little,Nonette Hanky,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig[ ,u,n t SAR.AH TILTON FRIES 135 Farm Road Woodside, California 94062 Ec� � ob � Members of the Board I n - Nfidpeninsula Regional Open Space District U 330 Distel Circle I _ Los Altos, CA, 94022 ! %"OPENN, SULA REGIONAL OPEN ---= - 0ISTRIC7 To the Members of the Board. We truly want to congratulate you for a courageous decision in the face of very vocal opposition at your meeting on July 121h. I am strongly in favor of separating trail user groups whose needs and values are very different. Your decision to close some trails to bicycles was a step to that direction. How ever, I would not oppose having so me trails dedicated to bicycle use only or some specific days or times set aside for bicycle use. Unfortunately, the cyclists seem to have little understanding of how their enjoyment of the trails limits that of other users. 1 The following evening I had the opportunity to hear the much larger agenda which the cyclists are actively proposing. I had been invited to present the equestrian perspective at a panel on trail access sponsored by the local Green Party for their members. Other panelists included a ranger from the San Mateo County Parks Department, a member of your own P.R. staff, and the President of ROMP (Responsible Organized Mountain Peddlers), Ron Brown. Mr. Brown gave a well prepared presentation with multiple overheads and some questionable data. His organization proposes that all trails be open to all users but they place the highest priority on access to the narrow winding trails. He could not comprehend the anxiety that would be experienced by a hiker or equestrian on these trails with short sight lines when they might be confronted by a downhill cyclist around a blind curve with no space to maneuver. Were such a policy adopted, these groups would largely cease using those trails. This agenda is one I would oppose as a Public Health professional; the likelihood of a serious accident needs no comment. Again thank you so very much for a decision which is true to the mission of the Open Space District: Preserving the land first and allowing use which is consistent with preservation. Sincerely, Sarah Tilton Fries P.S. When will the Sausal Trail on Windy Hill have a permanent designation and hopefully be open to equestrians. The decision has been hanging since February and is particularly critical now with a number of the other trails closed for construction.