HomeMy Public PortalAboutORD15037 BILL NO. 2092-86
SPONSORED BY COUNCILMAN —SScrivner
ORDINANCE NO. I � �� /
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH USIC LOCATING
SERVICE, INC., FOR WASTEWATER UTILITY LOCATING SERVICES.
WHEREAS, USIC Locating Service, Inc., has become the apparent lowest and best bid
for the service of locating wastewater utilities.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. The bid of USIC Locating Service, Inc., is declared to be the lowest
and best bid and is hereby accepted.
Section 2. The Mayor and City Clerk are hereby authorized to execute an
agreement with USIC Locating Service, Inc., for wastewater utilities locating services.
Section 3. The agreement shall be substantially the same in form and content
as that agreement attached hereto as Exhibit A.
Section 4. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed: Approved:
r
Presiding Officer Mayor
ATTEST: APPROVED AS TO FORM-
ov,
City Cle Ci ounselor
CITY OF JEFFERSON
AMENDMENT TO UNDERGROUND FACILITIES LOCATING
AND
MARKING SERVICES AGREEMENT
WHEREAS, the City of Jefferson, Missouri, a municipal corporation, with offices at 320 West
McCarty Street, Jefferson City, Missouri, 65101, hereinafter designated "City ", entered into an Agreement
with USIC Locating Services, Inc., hereinafter referred to as "Contractor" on November2l, 2012.
WHEREAS, the City owns and operates underground facilities in the Contract
Service Area; and
WHEREAS, both parties wish to extend the agreement for the first year of two
additional one year renewal periods as stipulated in Item 4.1 of the agreement dated
November 21, 2012.
NOW, THEREFORE, be it agreed by the parties that the agreement is hereby
renewed for the first year of the two additional one -year periods to end November 7, 2014.
IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals
this day of August, 2013.
CITY OF JEFFERSON
ATTEST:
APPROVED AS TO FORM:
cci
City Counselor
USIC LOCATING SERVICES, INC.
SVPresident /.CEO
ATTEST:
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CITY OF JEFFERSON
Underground Facilities Locating and Marking
Service Agreement
This Agreement ("Agreement") entered into on the o Lof November, 2012, ("Effective Date")
by and between the City of Jefferson, a Missouri, a municipal corporation ("City") and USIC Locating
Services, Inc. ("Contractor").
BACKGROUND
A. City owns and operates underground facilities in the geographic area described on Attachment A
to this Agreement (Contract Service Area).
B. City desires to have Contractor provide the necessary labor and equipment to provide certain
services relative to locating and marking City's underground facilities in the Contract Service Area.
AGREEMENT
Based on the Background set forth above and in consideration of the mutual covenants, terms and
conditions set forth below, City and Contractor agree as follows:
1. Definitions. The following terms when used in this Agreement shall have the following meanings:
1.1 APWA means the American Public Works Association and its Underground Utility
Location and Coordination Council.
1.2 At Fault Damages means Damage to City's Facilities caused by an Excavator that occurs
with respect to Locatable Facilities unless Contractor can demonstrate that the Locate was
done with Reasonable Accuracy.
1.3 City's Facilities means any sanitary sewer main owned by City.
1.4 Damage to City's Facilities means the penetration or destruction of any protective coating,
sheath, housing or other protective facility of underground plant, the partial or complete
severance of underground plant, or the rendering of any underground plant partially or
completely inoperable.
1.5 Excavator means any person who engages directly in excavation.
1.6 High Profile Facilities means fiber cable,900 pair or greater,switch gear cable,and 6"main
or greater.
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1.7 Interruption of Service means an interruption in the services provided by City to its
Customers arising from a Damage to City's Facilities.
1.8 Locatable Facilities means City's Facilities that can be field marked with Reasonable
Accuracy by using devices designed to respond to the presence of City's Facilities,together
with records of sufficient accuracy, but shall specifically not include Unidentifiable
Facilities and Unlocatable Facilities.
1.9 Locate means the completed process of having provided Locate Services at an excavation
site.
1.10 Locate Service means the process of determining the presence or absence of City's
Facilities,their conflict with proposed excavations, and the Marking of the proper places
or routes of City's Facilities within Reasonable Accuracy limits as required.
1.11 Low Profile Facilities means any of City's Facilities that are not High Profile Facilities.
1.12 Marking means the use of stakes and flags, paint strips or other clearly identifiable
materials at appropriate distances and at each divergence from a straight line in accordance
with the current marking standards ofthe APWA to show the field location ofUnderground
Facilities accurately.
1.13 One Call Center means the state centralized call center that receives information from
excavators and transmits messages in the form of Tickets,about the proposed excavation,
to prevent damage to underground facilities.
1.14 Project Locate means a Locate that requires Contractor to spend more than 1 hour at the
excavation site.
1.15 Reasonable Accuracy means the placement of appropriate markings within twenty-four(24)
inches of the outside dimensions of both sides of an Underground Facility.
1.16 Restoration Costs means the actual costs incurred by City to repair Damage to City's
Facilities arising from At Fault Damages, but shall specifically exclude any Third Party
Claims. Restoration Costs is equal to the actual labor, equipment and material costs
incurred by City to repair the Damage to City's Facilities and shall not include
consequential damages.
1.17 Services means the services to be provided by Contractor under this Agreement.
1.18 Site Surveillance means to watch over and protect City's Facilities during unusual or
extensive excavation projects (i.e. road widening projects, sewer projects, etc.) and
providing such continuous on-site Locate Services as may be dictated by the nature and
scope of the excavations.
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1.19 Third Party Claims means any claims for losses, fines, penalties, damages or expenses
made by a person not a party to this Agreement arising from Damages to City's Facilities,
including but not limited to, claims as a result of(a) injury or death of any person, (b)
damage to, loss or destruction of any property,or( c) Interruption of Services.
1.20 Ticket means an underground facility locate request as defined by the applicable state One
Call Center.
1.21 Underground Facilities means any item buried or placed below ground for use in
connection with the storage or conveyance of water, sewage, electronic telephonic or
telegraphic communications,cablevision,electric energy,petroleum products,gas,gaseous
vapors, hazardous liquids or other substance including, but not limited to, pipes, sewers,
conduits,cables,valves,wires,manholes,attachments and those parts of poles or anchors
below ground.
1.22 Unidentifiable Facilities means City's Facilities that are neither apparent on the records
provided by City or from Visual Examination.
1.23 Unlocatable Facilities means City's Facilities whose presence is known either from records
provided by City or a Visual Examination, but which cannot be field marked with
Reasonable accuracy using standard procedures employed by Contractor.
1.24 Visual Examination means an attempt to determine the existence of City's Facilities at an
excavation site by a reasonable visual inspection rather than from City's maps and records.
1.25 "Screening" or "screen," when referring to a Ticket, means the process of clearing (not
locating)a Ticket prior to dispatching a technician,per the guidelines established by City
in Exhibit B.
2. Responsibilities of Contractor
2.1 Contractor shall furnish all labor, materials and equipment necessary to perform Locate
Services for City within the Construct Service Area except for the maps and records to be
provided by City under Section 3.1. Contractor will receive locate request transmittals
directly from the One Call Center for the Contract Service Area .
A. The minimum equipment the Contractor shall have on hand at all times will
include:manhole hook,flashlight,reflective mirror,stakes or flags and shovel and
probe rod to align horizontally,(underground magnetic locator)lick schonstedt GA-
52Cx or equivalent, and laptop computer with capability of running City's Info
Access Program.
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2.2 Upon receipt of a request for a Locate, Contractor will determine whether a field visit to
the excavation site and a Visual Examination is required to determine if a conflict exists
between the City's Facilities and the proposed excavation. If Contractor determines that
no field visit or Visual Examination is necessary,Contractor will proceed under section 2.4
below.
2.3 If Contractor determines that there are Locatable Facilities present at the excavation site,
it will indicate the presence of those facilities with appropriate Markings.
2.4 If Contractor determines that City's Facilities are not present at the excavation site,
Contractor will either notify Excavator prior to the proposed excavation that City's
Facilities are not present or mark the excavation site in a manner to indicate that City's
Facilities are not present at the proposed excavation site.
2.5 City agrees that Contractor will have the right to screen tickets via prints. City also agrees
that Contractor will not be liable for any damages that occur because of incorrect prints.
2.6 If Contractor determines that there are Unlocatable Facilities at the excavation site,it will
notify City and City will be responsible for determining what course of action should be
followed to assure that the Unlocatable Facilities are not damaged by Excavator.
2.7 City agrees that Contractor shall be permitted to videotape each Locate that it performs.
If the Excavator refuses to allow such videotaping, Contractor shall not be required to
complete the Locate but shall instead treat City's Facilities at the excavation site as
Unlocatable Facilities and simply report it to City in accordance with section 2.6 above.
2.8 Any maps and records furnished by City pursuant to section 3.1 shall remain the property
of City. Contractor agrees to return all copies of such maps and records to City upon City's
written request or at the termination of this Agreement. Unless such maps and records were
previously known to Contractor free of any obligation to keep them confidential,are given
to Contractor by a third party not obligated to keep them confidential, or become public
without any act or omission of Contractor,Contractor agrees to keep such maps and records
confidential and shall use such maps and records only in the performance of this Agreement
except upon such terms as may be agreed upon by City or as required by law. This
obligation of confidentiality shall survive the termination of this Agreement.
2.9 Subject to the terms of section 3.2,Contractor shall perform the Services as an independent
contractor and as such it has the right to exercise control and supervision of the work and
full control over the employment, direction, compensation and discharge of all persons
assisting it in performing the Services;that it will be solely responsible for the payment of
its employees and for the payment of all federal, state, county and municipal taxes and
contributions pertaining thereto; and that it will be responsible for its own acts.
2.10 Contractor shall not subcontract the Services or any part of the Services without the prior
written approval of City,which approval City may choose to withhold in its sole direction.
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2.11 Contractor shall comply with the provisions of all applicable permits and licenses relative
to the services to be performed hereunder. Contractor shall comply with all laws,
ordinances and regulations of the United States,the State of Missouri,and any unit of local
government correctly asserting jurisdiction,applicable to the Services(including,but not
limited to Worker's Compensation, Unemployment Insurance and Social Security).
2.12 City may request that contractor Screen Tickets in accordance ,-iith the fees set forth on
Exhibit A and this Agreement.
2.13 Performance of Screening Services
(a) Contractor agrees to Screen Tickets consistently with the guidelines established by
City as listed on Exhibit B.
(b) Contractor retains no liability for damages caused by the inaccuracy of City records.
Further, City agrees to indemnify and hold Contractor harmless for any and all
damages, cost, losses and expenses caused by inaccurate records.
2.14 Contractor is to schedule a progress meeting no less frequent than every three(3)months
with the City's Collections System Maintenance staff to review progress and quality of
locates. At a minimum, the local personnel who perform locates and the area supervisor
must attend. The Contractor must take a written record of the meeting and distribute the
written record within one week of the meeting for review including any follow-up measures
requested at the meeting. The meeting is to take place of the City's address, 2320 Hyde
Park Road.
3. Responsibilities of City. ,
3.1 City agrees to provide Contractor with the necessary maps and records to permit Contractor
to provide the Locate Services.
3.2 City agrees that it will reasonably cooperate with Contractor to revise this Agreement so
that Contractor enjoys the same protection under the laws applicable to the City regarding
Third Party Claims as the City would enjoy if it were performing the Services, except for
protection afforded by the doctrine of sovereign immunity.
3.3 City will pay Contractor for the Locate Services in accordance with the charges set forth
on Exhibit A. It is expressly understood that in no event will the total compensation and
reimbursement to be paid under the terms of this contract exceed Thirty-Two Thousand
Five Hundred Dollars ($32,500.00) for services required unless specifically and mutually
agreed to in writing by both the City and Contractor.
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4. Term.Termination and Exclusive Nature of Agreement
4.1 This agreement shall be effective as of November 9, 2012,and continue for a period of one
(1) year. With the consent of both parties the agreement may be extended for two (2)
additional one (1) year periods, unless sooner terminated pursuant to section 4.3.
4.2 City shall use Contractor as its non-exclusive provider of Locate Services within the
Contract Service Area.
4.3 Either party to this Agreement may terminate this Agreement upon ninety(90) days prior
written notice to the other. Upon such termination the only liability will be that of the City
for any Services performed by Contractor prior to the effective date of termination, and
Contractor for the delivery of any service or reports due before the termination date.
5. Investigations of Damage to o City's Facilities
5.1 Should either party to this Agreement become aware of any Damage to City's Facilities that
occurs after Contractor has been asked to perform a Locate with respect to the City's
Facilities, the party learning of the Damage to City's Facilities shall promptly notify the
other party. This notification may be made orally, but shaft be followed up with written
documentation. Both parties to this Agreement reserve the right and shall be entitled to
investigate any reports of Damage to City's Facilities.
5.2 Contractor will investigate incidents of Damage to City's Facilities and provide a written
report of its findings to City. Such report will contain Contractor's determination as to
whether the Damage to City's Facilities constitute At Fault Damages. City shall have thirty
(30) days after receipt of Contractor's written report to contest Contractor's conclusion.
Unless City notifies Contractor in writing within such period that it disputes Contractor's
conclusion as to At Fault Damages,Contractor's conclusion with regard to that issue shall
be deemed binding with respect to this Agreement. It' City disputes Contractor's
conclusion, the parties will seek to mutually resolve such dispute and if they cannot such
dispute will be resolved in accordance with section 12.1.
5.3 Contractor shall be entitled to collect an investigation fee for each investigation and written
report thereof, which it provides to City, unless such report concludes or the parties
ultimately agree that the report involves At Fault Damages.
5.4 City agrees that should it fail to notify Contractor as provided in section 5.1 of any Damage
to City's Facilities within one(1)business day or 24 hours whichever is longer after City
receives notice of the damage and Contractor is otherwise unaware of the damage within
that period, then Contractor shall not be liable to City for Restoration Costs arising from
that Damage to Citys' Facilities and City shall indemnify Contractor against Third Party
Claims in accordance with Section 8.1, even if it is later determined that such damage
constitutes At Fault Damages.
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6. Restoration Costs and Limitation of Liability
6.1 If Contractor receives a request to provide Locate Services with respect to City's Facilities
or provides Site Surveillance and the Excavator then causes Damage to City's Facilities,
the Contractor will be responsible for paying City's Restoration Costs up to $1,500.00 if
such damages constitute At Fault Damages. Contractor's liability, should it provide Site
Surveillance,is limited to its liability for the accuracy ofthe Locates it provides during such
Site Surveillance. If the Damage to City's Facilities are not At Fault Damages,
Contractor's only responsibility will be to provide whatever support to City it can
reasonably provide to establish whether the Excavator or another third party is liable for
such Damage to City's Facilities.
7. Indemnification of City by Contractor
7.1 Contractor shall indemnify and hold City,elected and appointed officials, employees,and
agents harmless from and against any and all Claims including Third Party Claims from
or in connection with At Fault Damages; provided, however, Contractor shall not
indemnify City for Claims arising from Unidentifiable Facilities or Unlocatable Facilities
or for Claims that arise from the active negligence or willful misconduct of City,its agents
or employees.
8. Indemnification of Contractor by Citv
8.1 City shall indemnify and hold Contractor, its agents, employees, officers, directors and
shareholders harmless from and against any and all Claims,including Third Party Claims,
arising out or resulting from Damage to City Facilities if the City's Facilities were either
Unidentifiable Facilities or Unlocatable Facilities or if the Claims arose from the active
negligence or willful misconduct of City, its agent or employees.
9. Price Revisions
9.1 Contractor may adjust the prices for Locate Services set for on the Exhibit A upon forty-
five (45) days notice to City, provided that Contractor provides City evidence that such
price increase results from either (a) an increase in Contractor costs for providing the
Services that exceeds the average rate of inflation for the period since Contractor's most
recent price increase; (b) a material change in the one-call statute effective within the
Contract Service Area; or (c) a change in the mix of the number or types of Locates on
which the pricing set forth in Exhibit A was based. Unless City contests,in writing within
the thirty(30)day notice period,the evidence provided by Contractor the price increase will
become effective on the date identified in Contractor's notice. If City contests the basis for
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the price increase as provided above,the parties shall either negotiate a mutually agreeable
resolution or resolve the dispute as provided in section 12.1.
10. Equal Employment
10.1 Contractor acknowledges that it is an equal opportunity employer. No provisions or
application of this Agreement shall cause or result in discrimination against any employee
or applicant for employment in his or her hiring, tenure, or condition of employment
because of race, color, religion, sex or national origin.
11. Insurance
11.1 Contractor shall service,pay for and maintain during the teen original or extended,of this
contract, insurance of the types and in the amounts herein specified:
A. Workmen's Compensation Insurance for all of its employees to be engaged in work
under this contract.
B. Contractor's Public Liabilitv Insurance in an amount not less than $2,000,000 for
all claims arising out of a single occurrence and$300,000 for any one person in a
single accident or occurrence, except for those claims governed by the provisions
of the Missouri Workmen's Compensation Law, Chapter 287, RSMo., and
Contractor's Property Damage Insurance in an amount not less than$2,000,000 for
all claims arising out of a single accident or occurre-,ice and $300,000 for any one
person in a single accident or occurrence.
C. Automobile Liability Insurance in an amount not less than$2,000,000 for all claims
arising out of a single accident or occurrence and $300,000 for any one person in
a single accident or occurrence.
D. Subcontracts- In case any or all of this work is sublet, the Contractor shall require
the Subcontractor to procure and maintain all insurance required in Subparagraphs
(a), (b), and (c)hereof and in like amounts.
E. Scope of Insurance and Special Hazard. The insurance required under Sub-
paragraphs(b)and(c)hereof shall provide adequate protection for Contractor and
its subcontractors, respectively, against damage claims which may arise from
operations under this contract, whether such operations be by the insured or by
anyone directly or indirectly employed by it, and also against any special hazards
which may be encountered in the performance of this contract.
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• 11.2 The insuring company shall deliver to the City certificates of all insurance required,signed
by an authorized representative and stating that all provisions of the following specified
requirements are complied with.
All certificates of insurance required herein shall state that ten(10)days written notice will
be given to the City before the policy is canceled or changed. All certifications of insurance
shall be delivered to the City prior to the time that any operations under this contract are
started.
All of said Contractor's certificates of insurance shall be written in an insurance company
authorized to do business in the State of Missouri.
12. Dispute Resolution
12.1 The parties shall attempt in good faith to resolve all disputes (Controversy) promptly by
negotiations, as follows. Any party may give the other party written notice of any
Controversy not resolved in the normal course of business. Executives of both parties at
levels at least one level above the personnel who have previously been involved in the
Controversy shall meet at a mutually acceptable time and plane within thirty days,or other
mutually agreed time, after delivery of such notice, and thereafter as often as they deem
reasonably necessary, to exchange relevant information and to attempt to resolve the
Controversy. If the matter has not been resolved within sixty days from the referral of the
Controversy to senior executives, or if no meeting of senior executives has taken place
within thirty days after such referral and if the Controversy, is over the amount of
Restoration Costs owed by Contractor to City,the parties shall simply split the difference
between their respective positions. If a negotiator intends to be accompanied at a meeting
by an attorney, the other negotiator shall be given at least three working days' notice of
such intention and may also be accompanied by an attorney. All negotiations pursuant to
this clause are confidential and shall be treated as compromise and settlement negotiations
for purposes of the Federal Rules of Evidence and State rules of evidence.
If a Controversy involves more than simply a dispute about Restoration Costs, unless
otherwise agreed,the matter shall be submitted to binding arbitration. A single arbitrator
engaged in the practice of law, who is knowledgeable about construction law and the
construction business,shall conduct the arbitration under the current rules of the American
Arbitration Association(AAA). The arbitrator shall be selected in accordance with AAA
procedures from a list of qualified people maintained by the AAA. The arbitration shall
be conducted in the AAA regional office closest to where the claim arose or at another
location agreed upon by both parties,and all expedited procedures shall apply. Discovery
in accordance with the Federal Rules of Civil Procedure shall be allowed for a period of
ninety calendar days after filing ofthe Answer or other responsive pleading. Any discovery
disputes shall be resolved by the arbitrator. The arbitrator shall have the authority to award
any and all damages available under the theory of law asserted by the parties. The
prevailing party shall be entitled to an aware of its costs and reasonable arbitrators and/or
attorneys fees. The arbitrator's decision and award shall be final and binding,and judgment
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~ upon the award rendered by the arbitrator maybe entered in any court having jurisdiction
for the purposes of enforcing the arbitrator's decision. If any party files a judicial or
administrative action asserting claims subject to arbitration,and the other party successfully
stays such action and/or compels arbitration of said claims,the party tiling such action shall
pay the other party's costs and expenses incurred in seeking such stay and/or compelling
arbitration, including reasonable attorneys' fees.
13. Miscellaneous
13.1 Neither party shall be deemed to be in default of this Agreement to the extent that any delay
or failure to perform its obligations, other than the payment of money, results from any
cause beyond its reasonable control and without its fault or negligence,such as acts of God,
acts of civil or military authority, embargoes, epidemics, war, riots, insurrections, fires,
explosions, earthquakes, floods, unusually severe weather conditions or strikes. If
Contractor claims that it is delayed by such a cause, it shall notify City immediately and
City shall be entitled to obtain the Services from any other person until such cause
terminates as evidenced by a notice from Contractor that such cause had ended.
13.2 This Agreement may only be modified or amended by a written instrument signed by an
authorized representative of Contractor and City. The term"Agreement"shall include any
such future amendments or modifications.
13.3 This Agreement shall constitute the entire contract between the parties with respect to the
subject matter of this Agreement. City and Contractor each represent that it has read this
Contract,agrees to be bound by all terms and conditions contained in this Agreement,and
acknowledge receipt of a signed,true exact copy of this Agreement.
14. Illegal Immi ar tion.
Prior to commencement of the work:
1. Contractor shall, by sworn affidavit and provision of documentation, affirm its
enrollment and participation in a federal work authorization program with respect
to the employees working in connection with the contracted services.
2. Contractor shall sign an affidavit affirming that it dos not knowingly employ any
person who is an unauthorized alien in connection with the contracted services.
3. If contractor is a sole proprietorship,partnership,or 1 iluited partnership,contractor
shall provide proof of citizenship or lawful presence o f the owner prior to issuance
of the Notice to Proceed.
15. Applicable Law
This Agreement shall be governed by and construed in accordance with the laws of the State of
Missouri.
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1 6. Notices.
All notices required to be in writing may he given by first class mail iddressed to City of Jefferson,
Department of Public Works, 320 East McCarty,Jefferson City, Mi,4souri,65101,and Contractor
at USIC Locating Services,Inc.,2632 Happy Valley Road,Sun Valley.Wisconsin,53590.The date
of delivery of any notice shall be the second hill day after the day of its mailing.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
duly authorized officers or representatives.
CITY OF JEFFERSON
t G �7lr/t
Mayor
ATTEST: ATTEST:
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APPROVED AS TO FORM:
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City Counselor/
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EXHIBIT A
SERVICE FEE
Year One
Locate Unit Price $ 6.50 Each
Project Pricing* $12.36 Per 1/4 hr.
After Hour Emergencies* $26.00 Flat Fee
Year Two
Locate Unit Price $ 6.70 Each
Project Pricing* $12.73 Per 1/4 hr.
After Hour Emergencies* $26.78 Flat Fee
Year Three
Locate Unit Price $ 6.90 Each
Project Pricing* $13.11 Per 1/4 hr.
After Hour Emergencies* $27.58 Flat Fee
*Unit pricing for each One Call ticket will be allotted I hour of locating. Should locating tale long than I hour Project Pricing
will be billed starting after the I' hour and billed per 1/4 hour. Aft Hour Emergency pricing will be a flat fee for call out
between the hours of 5:00 p.m.-7:00 a.m.,Monday-Friday and all day Saturday&Sunday including Holidays.
CITY OF J F N USIC LOCATING SERVICES, INC.
By: By
Name: Eric St ph Name: 71—w? s; 1�J
Title: Mayor Title: �. �G� �'�/�Jr`y✓r�
Date: f / 01Y Date:
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EXHIBIT B
GUIDELINES FOR SCREENING TICKETS
1. If locate indicated on opposite side of street from utility(sewer);
2. If locate is in the utility area boundary but no sewer lines or service is available;
3. If no service or sewer available to the property request locate;
4. If proposed work is in rear of property and sewer is in the front or vice versa, ticket may be
screened;
5. If excavation is less than 12 inches deep,such as buried dog security fence,ticket may be screened.
CITY OF JEF ER N USIC LOCATING SERVICES, INC.
By: By: .
Name: Eric Struemph Name: 2
Title: Mayor Title: K• �'fG rc �,d z� '
Date: Date: I*Igl,- z!-a,-
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FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: Bid 2631- Wastewater Utility Locating Services
Wastewater Division—Opened on September 11, 2012
BIDS RECEIVED:
Year 1 Year 2 Year 3
USIC Locating Service, Sun Prairie, WI $32,500.00 $33,500.00 $ 34,500.00
High Tech Locating, Miami, FL $94,400.00 $97,200.00 $100,100.00
M & Landscaping, Eugene, MO $285,000.00 $285,000.00 $285,000.00
One additional biddes received the specification, the request was advertised in News Tribune and
posted on the City web site.
FISCAL NOTE:
64-660-522020
Professional Services
FY2013 Budget $ 43,000.00
Expended -0-
Encumbered -0-
Bid 2606 32,500.00
Balance $ 10,500.00
PAST PERFORMANCE:
The city has awarded bids to this vendor in the past and they completed the work as specified
and bid.
RECOMMENDATION:
Staff recommends award of the bid to the lowest and best bid, USIC Locating Service, Sun
Prairie, WI in the amount of$32,500.00 for the first period of the agreement,November 9, 2012
through November 8, 2013. The bid lists up to two additional one year renewal periods should
the City wish to renew.
ATTACHMENTS - SUPPORTING DOCUMENTATION
Signature
PuAasi ht Public Vorks Director
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1825
Department of Public Works Memorandum
320 East McCarty Street • Jefferson City,Missouri 65101 P: 573.634.6410 F: 573.634.6562 . www.jeffcitymo.org
Date: October 4, 2012
To: Terry Stephenson, Purchasing Agent
Through: Roger Schwartze, P.E. Director of Public Works pis
From: Eric Seaman, P.E. Wastewater Division Director -
Subject: Bid No. 2631 —Wastewater Utility Locating Services
After review of all bids received, the Wastewater Division recommends the low bidder; USIC
Locating Service out of Sun Prairie, WI for wastewater utility locating services for Year One
$32,500.00; Year Two $33,500.00 and Year Three $34,500.00. They meet all specs as written
on the bid sheet.
Please use account number 64-660-522020.
U:\Public Works\ahaslag\Letters,memos,faxes\memo to purchasing-wwc-wastewater utility locates.docx
City of Jefferson, Missouri
Tabulation of Bids
Bid Number 2631
Subject: Wastewater Utility Locating Serv.
Dept. Collection Systems Maint. USIC Locating Service High Tech Locating M &M Landscaping
Date: September 11, 2012 Sun Prairie WI Miami FL Eugene MO
PAGE 1
ITEM Unit Price Total Price Unit Price Total Price Unit Price Total Price
YEAR ONE
Price locates per one call ticket 5000 $6.50 $32,500.00 $18.88 $94,400.00 $57.00 $285,000.00
Liability amount per restoration $1,500.00 $1,000.00 $1,000,000.00
List any and all additional costs Project 12.36/1.4 hr
that may be incurred for the type After hr. emer . 26.00 flat
of service
YEAR TWO
Price locates per one call ticket 5000 $6.70 $33,500.00 $19.44 $97,200.00 $57.00 $285,000.00
Liability amount per restoration $1,500.00 $1,000.00 $1,000,000.00
List any and all additional costs Project 12.73 1/4 hr
that may be incurred for the type After hr. emer 26.78 flat
of service
YEAR THREE
Price locates per one call ticket 5000 $6.90 $34,500.00 $20.02 $100,100.00 $57.00 $285,000.00
Liability amount per restoration $1,500.00 $1,000.00 $1,000,000.00
List any and all additional costs Project 13.11 1/4 hr
that may be incurred for the type After hr emerg 27.58
of service
City of Jefferson, Missouri
Tabulation of Bids
Bid Number 2631
Subject: Wastewater Utility Locating Serv.
Dept. Collection Systems Maint. USIC Locating Service High Tech Locating M & M Landscaping
Date: September 11, 2012 Sun Prairie WI Miami FL Eugene MO
PAGE 2
ITEM Unit Price Total Price Unit Price Total Price Unit Price Total Price
Discount for prompt payment blank none na
Prices firm for 90 days 30 days 60 days
Cooperative procurement Cole Co yes yes na
Housing Authority es yes na
Items bid manufactured in US yes yes na
Represent a minority business no none no
Descriptive literature included yes visit www.htlocating.com no
Fax bid tabulation to edwardidubuciMusicinc.corn ovidaVaca1htloc atin .com mandmlandcost aol.com