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Home My Public Portal About2023 Budget NarrativeVillage of Glenview 2023 Adopted Annual Budget Corporate Fund Corporate Fund Summary…………………………………………………………..…………………………………………………… 1 Corporate Fund Revenues……………………………………………………………………………………………………………3 Corporate Fund Tranfers Out………………………………………………………………………………………………………25 Management Services ……………………………………………………………………………………………………………… 27 Public Works Department……………………………………………………………………………………………………………57 Police Department………………………………………………………………………………………………………………………85 Fire Department…………………………………………………………………………………………………………………………103 Community Development Department………………………………………………………………………………………119 Internal Service Funds Municipal Equipment Repair Fund………………………………………………………………………………………………135 Capital Equipment Replacement Fund……………………………………………………………………………………….145 Insurance and Risk Fund………………………………………………………………………………………………………………153 Facility Repair and Replacement Fund………………………..………………………………………………………………164 Special Revenue Funds Special Tax Allocation Fund…………………………………………………………………………………………………………171 Waukegan/Golf Special Tax Allocation Fund………………………………………………………………………………173 Police Special Fund………………………………………………………………………………………………………………………181 Foreign Fire Fund…………………………………………………………………………………………………….…………………182 Debt Service Fund Corporate Purpose Bonds Fund………………………………………………………………………………………………… 183 Trust and Agency Funds Police Pension Fund……………………………………………………………………………………………………………………185 Firefighters’ Pension Fund………………………………………………………………………………………………………… 186 Escrow Deposit Fund………………………………………………………………………………………………………………… 187 Special Service Area Bond Fund………………………………………………………………………………………………… 188 Enterprise Funds Glenview Water Fund………………………………...………………………………………………………………………………189 Glenview Sanitary Sewer Fund……………………………………...……………………………………………………………216 Wholesale Water Fund……………………………………………………………………………………………………………… 238 Commuter Parking Fund…………………………………………………………………………………………………………… 250 Capital Project Funds Capital Projects Fund………………………………………………………………………………………………………………… 251 Glen Capital Projects Fund………………………………………………………………………………………………………… 252 Permanent Fund…………………………………………………………………………………………………………………………253 Motor Fuel Tax Fund……………………………………………………………………………………………………………………259 Capital Improvement Program (CIP) CIP………………………………………………………………………………………………………………………………………………261 Table of Contents Corporate Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Taxes 50,587,448 53,973,151 55,149,717 56,067,785 2,094,634 Licenses & Permits 2,749,693 2,278,066 3,369,903 3,245,617 967,551 Fines & Forfeits 129,329 126,000 80,500 108,600 (17,400) Charges For Services 4,852,465 5,254,920 6,275,665 6,646,309 1,391,389 Intergovernmental 21,920,211 18,465,931 20,655,842 20,358,204 1,892,273 Investment Income 29,600 215,000 172,200 170,070 (44,930) Other Revenues 994,714 1,088,464 1,137,604 985,179 (103,285) Contributions & Transfers 168,525 134,965 144,249 135,000 35 Transfers In 567,203 575,000 575,000 575,000 ‐ Total Revenues 81,999,188 82,111,497 87,560,680 88,291,764 6,180,267 Expenditures Management Services 21,077,246 23,241,032 23,236,933 23,965,955 724,923 Public Works 7,170,026 8,282,891 8,716,842 9,281,137 998,246 Police 15,333,383 16,011,738 15,906,062 18,286,192 2,274,454 Fire 20,732,894 20,748,644 21,380,145 21,582,207 833,563 Community Development 3,885,935 4,529,842 4,847,377 5,572,529 1,042,687 Transfers Out 8,722,049 8,978,332 8,982,943 9,266,132 287,800 Total Operating Expenditures 76,921,534 81,792,480 83,070,303 87,954,152 6,161,672 Operating Performance 5,077,654 319,017 4,490,377 337,612 18,595 Appropriated Prior Year Fund Balance ‐ 1,300,000 1,000,000 ‐ (1,300,000) Total Expenditures 76,921,534 83,092,480 84,070,303 87,954,152 4,861,672 Total Fund Performance 5,077,654 (980,983) 3,490,377 337,612 1,318,595 Corporate Fund Summary Corporate Fund SummaryVillage of Glenview - 2023 Budget 1 Page Intentionally Left Blank Village of Glenview - 2023 Budget 2 Revenues 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Taxes 410110 ‐ Property Tax/Current ‐ 2,309,874 2,309,870 3,670,861 1,360,987 410115 ‐ Property Tax/Prior (64,505) (36,000) (50,000) (50,000) (14,000) 410120 ‐ Property Tax Debt Service 1,858,119 1,841,190 1,841,100 1,862,593 21,403 410125 ‐ Prior PT ‐ Debt Service (55,625) (25,000) 30,195 (25,000) ‐ 410130 ‐ Property Tax/Pensions 9,469,391 9,758,390 9,758,300 9,027,241 (731,149) 410140 ‐ Property Tax/IMRF 1,092,172 1,344,286 1,344,280 1,091,653 (252,633) 410141 ‐ Prior PT ‐ IMRF (50,902) (20,000) 10,306 (20,000) ‐ 410160 ‐ Road & Bridge Tax ‐ Current 490,740 454,500 450,000 460,000 5,500 410170 ‐ Road & Bridge Tax ‐ Prior (7,814) (4,500) 4,656 (4,500) ‐ 410180 ‐ Property Tax ‐ Incentives 645 ‐ 650 500 500 410210 ‐ Utility Tax‐Comed 2,093,370 2,062,700 2,126,864 2,160,894 98,194 410220 ‐ Utility Tax‐Telecom 1,153,486 927,244 980,463 833,393 (93,851) 410230 ‐ Utility Tax‐Nicor‐ Gas Use Tax 1,359,737 1,515,669 1,459,511 1,517,891 2,222 410310 ‐ Sales Tax 21,727,766 22,271,112 22,596,877 23,003,621 732,509 410320 ‐ Home Rule Sales Tax 10,699,335 10,738,686 11,448,288 11,654,357 915,671 410330 ‐ Business District Tax 95,647 60,000 105,212 110,473 50,473 410410 ‐ Hotel Room Tax 725,886 750,000 733,145 747,808 (2,192) 410420 ‐ Amusement Tax ‐ 25,000 ‐ 25,000 ‐ 410490 ‐ Miscellaneous Tax ‐ ‐ ‐ 1,000 1,000 Total Taxes 50,587,448 53,973,151 55,149,717 56,067,785 2,094,634 Licenses & Permits 420110 ‐ Business License 21,427 16,000 16,000 20,000 4,000 420115 ‐ Health Inspections ‐ 12,350 190 21,850 9,500 420120 ‐ Liquor License (18,626) 200,000 240,000 245,000 45,000 420130 ‐ Contractors' License 11,800 15,000 15,000 15,000 ‐ 420210 ‐ Oversized Vehicle Permits 21,210 22,000 22,000 22,000 ‐ 420310 ‐ Building Permits 2,447,533 1,800,000 2,711,830 2,705,967 905,967 420315 ‐ Engineering Review Fee 266,349 212,716 364,883 215,800 3,084 Total Licenses & Permits 2,749,693 2,278,066 3,369,903 3,245,617 967,551 Fines & Forfeits 430110 ‐ Traffic/Parking Fines 92,407 80,000 50,000 71,600 (8,400) 430160 ‐ DUI Court Fines 1,443 14,000 ‐ 5,000 (9,000) 430290 ‐ Other Fines 35,479 32,000 30,500 32,000 ‐ Total Fines & Forfeits 129,329 126,000 80,500 108,600 (17,400) Charges For Services 440220 ‐ Yard Waste Sticker Sales 3,551 3,000 3,200 3,200 200 440230 ‐ Tipping Fees 887,444 890,000 890,000 890,000 ‐ 440240 ‐ Swancc Host Community 118,752 116,227 119,940 121,139 4,912 440310 ‐ Parking Meter Revenue ‐ ‐ ‐ 42,320 42,320 440320 ‐ Commuter Parking Permits ‐ ‐ ‐ 144,638 144,638 440410 ‐ Planning Application Fee 4,755 8,000 8,000 8,000 ‐ 440425 ‐ Reimbursements 120,123 184,272 130,000 150,000 (34,272) 440510 ‐ Alarm Monitoring Charge 3,000 9,000 3,000 3,000 (6,000) 440540 ‐ Police Extra Duty 188,460 200,000 200,000 452,938 252,938 440550 ‐ Fire Extra Duty 10,809 ‐ 10,607 10,000 10,000 440605 ‐ 911 Surcharge 1,026,042 1,020,000 1,020,000 1,020,000 ‐ 440615 ‐ Insurance Reimbursement 1,600,343 1,782,180 1,800,000 1,800,000 17,820 440625 ‐ Dog Impounding Fees 540 1,000 600 1,000 ‐ 440635 ‐ Lease Fees 873,516 1,004,241 882,251 891,074 (113,167) 440640 ‐ Annexation Fee 9,750 ‐ ‐ ‐ ‐ 440650 ‐ Special Event Fee 1,950 1,000 650 1,000 ‐ Corporate Fund Revenues Corporate Fund RevenuesVillage of Glenview - 2023 Budget 3 Revenues 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. 440655 ‐ Supervision Fees 3,430 6,000 7,417 8,000 2,000 440660 ‐ Ground Emergency Medical Transport ‐ 30,000 1,200,000 1,100,000 1,070,000 Total Charges For Services 4,852,465 5,254,920 6,275,665 6,646,309 1,391,389 Intergovernmental 450105 ‐ Property Replacement Tax 384,258 275,672 736,623 478,805 203,133 450110 ‐ State Income Tax 6,356,983 6,253,722 7,354,455 7,354,455 1,100,733 450115 ‐ Local Use Tax 1,867,089 1,889,754 1,889,754 1,899,495 9,741 450120 ‐ Glenbrook FPD 2,720,618 2,655,522 2,788,169 2,760,287 104,765 450125 ‐ Village of Golf Fire Protection 107,250 143,000 143,000 143,000 ‐ 450135 ‐ Grant Proceeds 1,695,886 15,624 385,736 ‐ (15,624) 450140 ‐ Cannabis Tax 69,377 87,669 87,669 121,763 34,094 450151 ‐ Village of Lincolnwood Inspections 9,520 15,000 15,000 15,000 ‐ 450152 ‐ Village of Morton Grove Inspections 15,780 15,000 15,000 15,000 ‐ 450165 ‐ Make‐Whole Revenue 1,629,425 ‐ ‐ ‐ ‐ 450170 ‐ Outsourced Dispatch Revenue 7,060,464 7,114,968 7,240,436 7,570,399 455,431 450175 ‐ Morton Grove Dispatch 483 ‐ ‐ ‐ ‐ 450176 ‐ Niles Dispatch 3,078 ‐ ‐ ‐ ‐ Total Intergovernmental 21,920,211 18,465,931 20,655,842 20,358,204 1,892,273 Investment Income 460110 ‐ Interest‐Savings 13,729 50,000 8,200 8,020 (41,980) 460120 ‐ Interest‐Investment 15,871 165,000 164,000 162,050 (2,950) Total Investment Income 29,600 215,000 172,200 170,070 (44,930) Other Revenues 470110 ‐ Franchise Tax‐Nicor 34,321 35,000 43,028 45,179 10,179 470120 ‐ Franchise Tax‐Cable 851,877 823,464 830,000 850,000 26,536 470951 ‐ Service Fees ‐ 180,000 180,000 40,000 (140,000) 470999 ‐ Miscellaneous Revenue 108,516 50,000 84,576 50,000 ‐ Total Other Revenues 994,714 1,088,464 1,137,604 985,179 (103,285) Contributions & Tranfers 480270 ‐ Insurance Recoveries 44,819 ‐ 9,284 ‐ ‐ 480350 ‐ Administrative Charges ‐ Library 123,706 134,965 134,965 135,000 35 Total Contributions & Transfers 168,525 134,965 144,249 135,000 35 Transfers In 490310 ‐ Transfer From Glen, 2004A (7,797) ‐ ‐ ‐ ‐ 490520 ‐ Transfer From Wholesale Water Fund 325,000 325,000 325,000 325,000 ‐ 490630 ‐ Transfer From Insurance Fund 250,000 250,000 250,000 250,000 ‐ Total Transfers In 567,203 575,000 575,000 575,000 ‐ Total Corporate Fund Revenues 81,999,188 82,111,497 87,560,680 88,291,764 6,180,267 Corporate Fund RevenuesVillage of Glenview - 2023 Budget 4 Corporate Fund Revenues Corporate Fund Revenues The Corporate Fund accounts for most of the essential operating functions of the Village and has the most diverse sources of revenue. The primary sources of revenue are sales tax, property tax, home rule sales tax, joint dispatch charges, utility taxes and income tax. Property Taxes Property taxes are the second largest source of revenue for the Village Corporate Fund and represent 18% of the total Corporate Fund revenues. The Village Board approves a tax levy in December each year, and the following year the Cook County Treasurer collects the funds from the property taxpayers and remits them to the Village. The Village receives most of its property tax revenue corresponding to the two installment due dates of these taxes which have typically been March 1 and August 1 in the past several years. It should be noted that in 2021 the second installment due date was moved from August 1 to October 1. As of September 2022, the second installment bills have not been issued and are expected to be issued and due prior to January 1, 2022. The property tax levy historically has been assigned to pay for a portion of the Corporate Fund operating expenditures, specific debt obligations and the Village portion of the Police, Fire and IMRF pension contributions. The 2022 total property tax levy is projected to increase by $402,260 or 2.67%. A portion (0.50%) of this increase is attributed to new EAV growth associated with newly annexed, constructed, or improved property in the Village for the 2021 tax year. The remaining 2.17% increase in 2022 is due to the annexation of approximately 290 acres of land to the Village of Glenview, which resulted in the reallocation of property taxes to the Village Corporate Fund. Because the increase is due to a redistribution of property taxes collected there should not be any Village portion property tax increase to the typical property owner in the Village in 2023. If there were an increase to one’s property tax bill, it would be attributable to the property valuation which is assigned at the County level. Property taxes levied by the Village in 2022 for collection in 2023 total $15,652,348 which is 2.67%, or $402,260 greater than the property taxes levied in 2022 ($15,069,179). 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Property Tax Levy Allocation 2012‐2022 Fire Police IMRF Debt Corporate Village of Glenview - 2023 Budget 5 Corporate Fund Revenues The 2022 property tax levy is as follows: Tax Levy 0.50% Increase of 2021 Original Levy Loss Provision 2022 Extended Tax Levy 2023 Budgeted Collections Corporate $3,636,676 $109,100 $3,745,777 $3,670,861 IMRF $1,081,487 $32,445 $1,113,932 $1,091,653 Debt $1,810,100 $90,505 $1,900,605 $1,862,593 Police Pension $3,814,106 $114,423 $3,928,529 $3,849,959 Fire Pension $5,129,069 $153,872 $5,282,941 $5,177,282 Total $15,471,438 $500,345 $15,971,783 $15,652,348 Accounts for the Corporate line item on the annual Village of Glenview levy. The Corporate line item estimated to be collected in 2023 is $3,670,861. Fire Pension $5,129,069 Police Pension $3,814,106 Debt Service 2012B $1,810,100 IMRF $1,081,4… Corporate $3,636,676 2022 Tax Levy Breakdown Fire Pension $5,869,323 Police Pension $3,889,067 Debt Service 2012B $1,841,190 IMRF $1,336,445 Corporate $2,309,874 2021 Tax Levy Breakdown 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 Fire Pension Police Pension Debt Service 2012B IMRF Corporate 2022 and 2021 Tax Levies 2022 2021 Current Property Taxes 410110 2022 Budget 2023 Budget $2,309,874 $3,670,861 Village of Glenview - 2023 Budget 6 Corporate Fund Revenues Accounts for current year collections and refunds on prior years’ Corporate line-item levies. During each year the County both collects delinquent property taxes from prior years’ levies (receipts to the Village) and refunds prior years’ levies to property owners due to corrections at the County level (dollars taken from the Village). In recent years the corrections/refunds have been greater than the receipts to the Village for the prior years’ levies so the 2023 budget of ($50,000) is based on the most recent prior years’ trends of prior property tax receipts and refunds. Accounts for an annual levy for the 2012B Refunding Bonds which were originally issued for the construction of the Police Station in 2004. The Debt Service property tax levy estimated to be collected in 2023 is $1,862,593 which corresponds to the required 2023 principal and interest payment due per the bond ordinance. It should be noted that the amount estimated to be collected equals 98% of the extended levy amount as the County adds “loss and cost” of 5% to the debt service levy line item to account for the uncollectable amounts. Accounts for current year collections and refunds on prior years’ debt service line-item levies. During each year the County both collects delinquent property taxes from prior years’ levies (receipts to the Village) and refunds prior years’ levies to property owners due to corrections at the County level (dollars taken from the Village). In recent years the corrections/refunds have been greater than the receipts to the Village for the prior years’ levies so the 2023 budget of ($25,000) is based on the most recent prior years’ trends of prior property tax receipts and refunds. Accounts for the annual Police Pension and Fire Pension levies. The 2022 Police Pension and Fire Pension property tax levies to be collected in 2023 are $3,849,959 and $5,177,282 respectively which are $731,149 lower than the 2021 levy because of favorable investment results and correction of an error in the prior year fire pension actuarial calculation. The Actuarially Required Contributions/Levies for the pension funds for the past two years are as follows: Tax Levy 2020 Levy Collected in 2021 2021 Levy Collected in 2022 2022 Levy Collected in 2023 Police Pension $3,749,715 $3,889,067 $3,849,959 Fire Pension $5,785,450 $5,869,323 $5,177,282 Total $9,535,120 $9,758,390 $9,027,241 It should be noted that the amount estimated to be collected equals 98% of the extended levy amount as the County adds “loss and cost” of 3% to the pension levy line items to account for the uncollectable amounts. Prior Property Tax 410115 2022 Budget 2023 Budget ($36,000) ($50,000) Property Tax Debt Service 410120 2022 Budget 2023 Budget $1,841,190 $1,862,593 Prior Property Tax – Debt Service 410125 2022 Budget 2023 Budget ($25,000) ($25,000) Property Tax – Pensions 410130 2022 Budget 2023 Budget $9,758,390 $9,027,241 Village of Glenview - 2023 Budget 7 Corporate Fund Revenues Accounts for the annual Illinois Municipal Retirement Fund (“IMRF”) levy. The 2022 IMRF property tax levy estimated to be collected in 2023 is $1,091,653 which is based on a 2022 IMRF Employer Contribution Rate of 7.39%. The $252,633 decrease in 2023 increase is due to the decrease in the Employer Contribution Rate which was 9.73% in 2022. It should be noted that the amount estimated to be collected equals 98% of the extended levy amount as the County adds “loss and cost” of 3% to the IMRF levy line items to account for the uncollectable amounts. Accounts for current year collections and refunds on prior years’ IMRF line-item levies. During each year the County both collects delinquent property taxes from prior years’ levies (receipts to the Village) and refunds prior years’ levies to property owners due to corrections at the County level (dollars taken from the Village). In recent years the corrections/refunds have been greater than the receipts to the Village for the prior years’ levies so the 2023 budget of ($20,000) is based on the most recent prior years’ trends of prior property tax receipts and refunds. Accounts for Road & Bridge property tax collections which are distributed from Maine Township and Northfield Township through Cook County. The Village anticipates Township distributions in 2023 to be approximately $460,000 which is based on the trend of Road & Bridge Tax received in recent years. The Village collected $459,115 in 2020 and is estimating collections of $454,500 in 2022. Accounts for current year collections and refunds on prior years’ Road & Bridge levies and the 2023 budget of ($4,500) is based on the most recent trends for prior years’ collections. Utility Taxes Accounts for taxes on electricity, which are based upon established rates per kilowatt-hours used or consumed in a month. The Village Board adopted a tax on the purchase of electricity in August of 1998. Revenues received from these taxes are generated based on actual usage and largely depend on fluctuations in temperatures and populations. The taxes are collected by ComEd and remitted to the Village monthly. Property Tax – IMRF 410140 2022 Budget 2023 Budget $1,344,286 $1,091,653 Prior Property Tax – IMRF 410141 2022 Budget 2023 Budget ($20,000) ($20,000) Current Road & Bridge Tax 410160 2022 Budget 2023 Budget $454,500 $460,000 Prior Road & Bridge Tax 410170 2022 Budget 2023 Budget ($4,500) ($4,500) Utility Tax – Electricity 410210 2022 Budget 2023 Budget $2,062,700 $2,160,894 Village of Glenview - 2023 Budget 8 Corporate Fund Revenues The Village’s Electricity Utility Tax revenue has remained consistent over the past few years. The 2022 projection is estimated to be 1.6% higher than 2021 actuals and the 2023 budget assumes a 1.6% increase over 2022 projections for a total of $2,160,0894. Accounts for a 6.0% tax on telecommunication services. This tax is collected and distributed by the Illinois Department of Revenue monthly and is imposed on voice lines, cellular phones, and any other telecommunication devices. The tax can be imposed in quarter-percent increments and cannot exceed 6.0%. The Simplified Municipal Telecommunications Tax Act was passed by Illinois legislature in 2002. It repealed Glenview’s 5% municipal telecommunications tax and 1% telecommunications infrastructure maintenance fee and replaced it with a single tax for telecommunications services. The Illinois Department of Revenue has been collecting the 6.0% tax on the Village’s behalf since January 1, 2003. The Village, along with other governmental agencies, has continued to see a decline in the telecommunications tax distributions over the past several years. This is due in large part to the decline in the number of land line services residents are maintaining in their homes and businesses. The telecommunication tax is collected on cell phone usage but is not applicable to the data which usually make up the largest portion of the bill. Considering these factors, the Village predicts a continued decrease of 15% in 2022 and in 2023. 2018 2019 2020 2021 2022 Estimate 2023 Budget Telecommunications Revenue $1,684,979 $1,526,415 $1,283,383 $1,153,485 $980,463 $833,393 Percentage Change -9.15% -9.41% -15.92% -10.12% -15.00% -15.00% $0 $500,000 $1,000,000 $1,500,000 $2,000,000 2017 2018 2019 2020 2021 2022 Estimate 2023 Budget Telecommunications Year‐by‐Year Comparison Utility Tax – Telecommunications 410220 2022 Budget 2023 Budget $927,244 $833,393 2018 2019 2020 2021 2022 Estimate 2023 Budget Electricity Revenue $2,240,268 $2,104,169 $2,042,277 $2,093,370 $2,126,864 $2,160,894 Percentage Change 4.81%-6.08%-2.94%-2.50%-1.60%-1.60% Village of Glenview - 2023 Budget 9 Corporate Fund Revenues Accounts for a tax imposed on the privilege of using or consuming gas in the Village at the rate of $0.045 per therm which is called a Straight Gas Utility Tax. Historically, the Village had been using a Municipal Use Tax which was based on the price per therm. Then the Gas Use Tax (“GUT”) was implemented and made available on a national basis after deregulation of the natural gas utilities in 1998. As Glenview customers began to purchase their gas from out of state vendors under this deregulation, it was not taxed by the Village’s Municipal Utility Tax. The Village’s analysis of the available Gas Use Tax showed that an additional tax of $0.045 per therm would equalize the Municipal Utility Tax. The Village Board adopted the Gas Use Tax on October 21, 2008 and collections began on November 1, 2008. In 2016, the Village Board amended the agreement with Nicor Gas from a combined Municipal Utility Tax (MUT – based on price) and Gas Utility Tax (GUT – based on number of therms) to a straight GUT Tax to stabilize the revenue stream by taking price per therm out of the equation and be more predictable for budgeting purposes. The tax is collected by Nicor, who imposes a 3.00% administrative fee and remits the tax to the Village monthly. 2019 2020 2021 2022 Estimate 2023 Budget Nicor Gas Use Tax Revenue $1,545,899 $1,351,213 $1,359,737 $1,459,511 $1,517,891 Percentage Change 0.11% (12.59%) 0.63% 7.34% 4.00% The 2023 budget for Nicor Gas receipts is based on an estimated number of taxable therms that the Village expects to receive from Nicor. The Village estimates 32,433,578 of taxable therms in 2022, which is an increase over the 2021 actual amount of 31,159,132. January, March, and April of 202s recorded lower temperatures than the same three months of 2021, resulting in increased gas usage. The estimated number of therms is based on analysis of historical therms and average monthly temperatures in past years. To calculate budgeted tax revenue, taxable therms are multiplied by the Village imposed tax ($0.045 per therm) and then reduced by Nicor’s administrative fee (3.00%). Accounts for the Village’s one percentage point (1.0%) share of the State sales tax rate. The sales tax is imposed on the sale and consumption of goods and services. Sales tax proceeds are collected by the State of Illinois and remitted to the Village monthly. The Village’s sales tax of 9.75% consists of a State Retail Tax of 6.25% (of which the Village receives 1%), a Cook County Tax of 1.75% (raised by 1% on Jan 1, 2016), a Regional Transit Authority Tax of 1.0% and the Village’s Home Rule Sales Tax of 0.75%. At 26%, Sales Tax is the Corporate Fund’s largest revenue source. The Village has seen continued increases in sales tax revenue in 2021 and 2022. This increase can partially be attributed to the sales tax legislation that was passed at the state level now requiring online retailers to collect both state and local taxes resulting in higher sales tax revenue collections. The first nine months of 2022, sales tax receipts were up about 7%. With many economists predicting a recession, 2022 estimates are conservative and only include a 4% increase over 2021 actuals as sales tax was impacted the most during the Great Recession (2007-2009). Utility Tax – Nicor 410230 2022 Budget 2023 Budget $1,515,669 $1,517,891 Sales Tax 410310 2022 Budget 2023 Budget $22,271,112 $23,003,621 Village of Glenview - 2023 Budget 10 Corporate Fund Revenues 2018 2019 2020 2021 2022 Estimate 2023 Budget Sales Tax Revenue $18,072,001 $18,360,660 $18,206,509 $21,727,766 $22,596,877 $23,003,621 Percentage Change 4.92% 1.60% -0.84% 19.34% 4.00% 1.80% The 2023 budget of $23,003,621 in sales tax receipts reflects the trend of continued growth in collected revenues but at a conservative rate of 1.8% over 2022 projections. Accounts for the Home Rule Sales Tax assessed by the Village to be imposed on the sale and consumption of goods and services except for vehicles, food for human consumption that is to be consumed off the premises where it is sold and prescription and non-prescription medicine and drugs. Home Rule Sales Tax is distributed by the Illinois Department of Revenue. The Village implemented a Home Rule Sales Tax effective July 2004 at a rate of 0.50%. In December 2007 the Village Board approved a 0.25% increase in the Home Rule Sales Tax rate, bringing the new rate to 0.75% effective July 2008. The Home Rule Sales Tax may be imposed in 0.25% increments with no maximum rate limit. The Village’s Home Rule Sales Tax still stands at 0.75%. The State imposed a 2% administrative fee effective July 1,2017 for the distribution of this tax. With legislative pressures from local municipalities, the State reduced this administrative fee from the 2% to 1.5% with the adoption of the July 1, 2018 budget. The 1.5% administrative fee is still in place. Home Rule Sales Tax is the Corporate Fund’s third largest source of revenue. Like sales tax revenue, the Village has seen consistent increases in home rules sales tax revenues which is also impacted by the sales tax legislation passed at the state level related to online sales. The first nine months of 2022 have seen an increase of just under 10% when compared to 2021 home rule sales tax collections. The Village estimates a conservative increase of 7% in 2022 and 1.8% in 2023 as home rules sales tax would likely be affected if there was a recession. 2018 2019 2020 2021 2022 Estimate 2023 Budget Home Rule Sales Tax Revenue $8,849,722 $8,756,960 $8,630,650 $10,699,335 $11,448,288 $11,654,357 Percentage Change 5.33% -1.05% -1.44% 23.97% 7.00% 1.80% Accounts for monthly Business District Tax distributions from the Illinois Department of Revenue. The Village Board adopted the Business District Tax for the Chestnut Waukegan Business District in November of 2012 to fund the development or redevelopment in that designated area. The Business District Tax may be imposed in 0.25% increments and cannot exceed 1.0%. The Village’s Business District Tax is 1.0%. The tax has a maximum duration of twenty-three years. Business District Tax has seen strong growth over the prior year, with an increase of 46.26% from 2020 to 2021. Through the first nine months in 2022, Business District Tax receipts have increased by 20.19% compared to the same months in 2021. The Village’s 2023 budget reflects a continued increase and is set at $110,473. Home Rule Sales Tax 410320 2022 Budget 2023 Budget $10,738,686 $11,654,357 Business District Tax 410330 2022 Budget 2023 Budget $60,000 $110,473 Village of Glenview - 2023 Budget 11 Corporate Fund Revenues Accounts for collections of a tax imposed by the Village upon the use and privilege of renting, leasing, or letting of rooms in a motel or hotel in the Village at the rate of 6.0% of the gross room sale revenues from such rental, leasing or letting, exclusive of revenues received from food, beverage, and other sales. A 5.0% tax was first implemented by the Village in May of 1985. The Village Board agreed to increase the tax from 5.0% to 6.0% in February of 2008. There are seven hotels and motels that remit this tax to the Village monthly. Hotel Room Tax receipts saw a sharp decline of 61.29% in 2020, from $1,250,053 in 2019 to $483,874 because of the pandemic. As the travel restrictions began to be lifted in 2021, the Village saw increases in hotel room tax receipt revenue. Staff is keeping an eye on this revenue line but anticipates revenue of $733,145 in 2022, a 1% increase over 2021, and a 2% increase or $747,808 in 2023. Accounts for collections of a 4.0% tax imposed by the Village upon the admission fee or charge upon every amusement patron for the privilege of admission to any qualifying amusement in the Village. The Village Board adopted the Amusement Tax in January of 1998. Due to COVID-19, 2020 receipts saw a decrease of 91.30%. The Village did not receive any amusement tax in 2021 due to the Village’s only movie theater being closed. The theater is anticipated to open late in 2022 so no revenue is projected in 2022. The 2023 budget is conservatively set at $25,000. Accounts for miscellaneous taxes that cannot be classified elsewhere, including an annual distribution of Charitable Games and Pull Tabs/Jar Games tax and license fees from the Illinois Department of Revenue. The 2023 budget of $1,000 is based on this revenue returning to pre-pandemic levels. Hotel Room Tax 410410 2022 Budget 2023 Budget $750,000 $747,808 Amusement Tax 410420 2022 Budget 2023 Budget $25,000 $25,000 Miscellaneous Tax 410490 2022 Budget 2023 Budget $0 $1,000 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 2017 2018 2019 2020 2021 2022 Estimate 2023 Budget Hotel Room Tax Year-by-Year Comparison Village of Glenview - 2023 Budget 12 Corporate Fund Revenues Licenses & Permits Accounts for purchases of licenses to operate a business within the Village. The Business License account consists of a $45.00 fee for new businesses and a $95.00 fee for restaurants (in addition to the annual $95.00 health inspection fee). Business licenses are required for all businesses which have locations within the corporate limits of the Village. Effective January 1, 2017, Glenview businesses are no longer required to annually renew their business licenses. The license fee is only required for new businesses. The Village is estimating $16,000 in receipts for 2022 based on year-to-date activity and analysis of previous years. As the Village anticipates receipts to increase next year, the 2023 budget has been set at $20,000. Accounts for restaurant inspection fees, which are $95.00 annually. The 2023 budget is based on 230 inspections for a total of $21,850. Accounts for purchases of liquor licenses. Liquor license renewal forms are mailed out by the Village near the end of the year. Liquor license annual fees range from $550.00 to $2,400.00. All fees are listed in Chapter 30 of the Village’s municipal code. The Village is projecting $240,000 for 2022 and a 2023 budget of $245,000. Accounts for contractor license registrations. General Contractor License annual fees are $50.00, while Demolition License Fees are $35.00. Receipts are not consistent and can vary on a year-to-year basis. The 2023 budget has been kept flat with the 2022 budget at $15,000. Accounts for purchases of oversized vehicle permits. Permit costs vary depending on the weight of the vehicle and the trip duration. All fees are listed in Chapter 30 of the Village’s municipal code. The 2022 year to date receipts are consistent with the same period from 2021. As such, the 2023 budget remains flat at $22,000. Business License 420110 2022 Budget 2023 Budget $16,000 $20,000 Health Inspections 420115 2022 Budget 2023 Budget $12,350 $21,850 Liquor License 420120 2022 Budget 2023 Budget $200,000 $245,000 Contractors’ License 420130 2022 Budget 2023 Budget $15,000 $15,000 Oversized Vehicle Permits 420210 2022 Budget 2023 Budget $22,000 $22,000 Village of Glenview - 2023 Budget 13 Corporate Fund Revenues Accounts for purchases of building permits for any work in connection with the construction, erection, enlargement, remodeling, altering, repairing, raising, lowering, underpinning, moving, or wrecking of any building or structure. Building permit revenue can vary from year to year depending on the number of larger projects anticipated each year. During 2022, permits for multiple projects that were not planned for were pulled bringing the 2022 projection to $2,711,830. The 2023 budget of $2,705,967 is based on the anticipated core projects and large projects. 2018 2019 2020 2021 2022 Estimate 2023 Budget Building Permits Revenue $2,335,045 $1,439,918 $1,612,530 $2,447,532 $2,711,830 $2,705,968 Percentage Change 15.71% -38.33% 11.99% 51.78% 10.80% -0.22% Accounts for engineering review fees. The fee is calculated as 1% of engineering costs estimate, with a $200.00 minimum for the first three lots and $100.00 for every lot greater than three lots. Based on an analysis of previous years and upcoming projects, the 2023 budget for Engineering Review Fees is $215,800. Fines & Fees Accounts for traffic fines issued by the Village and the monthly traffic fines distribution from the Clerk of the Circuit Court of Cook County. The 2023 budget of $71,600 is based on lower receipts in the first nine months of 2022 plus revenues that had previously been recorded in the Commuter Parking Fund. Accounts for the Clerk of the Circuit Court of Cook County’s monthly distribution of DUI court fines. There has been a significant decrease in DUI fines which may be a result of defendants being found not guilty and/or fees being reduced during the court process. The 2023 budget of $5,000 is based on current trends. Accounts for court fines and fees from the Village’s Administrative Adjudication process. The Village’s Administrative Adjudication, or hearing, process is a quasi-judicial tribunal for the expedient, independent and impartial adjudication of municipal ordinance violations that were previously heard only in the Cook Building Permits 420310 2022 Budget 2023 Budget $1,800,000 $2,705,967 Engineering Review Fee 420315 2022 Budget 2023 Budget $212,716 $215,800 Traffic Fines 430110 2022 Budget 2023 Budget $80,000 $71,600 DUI Court Fines 430160 2022 Budget 2023 Budget $14,000 $5,000 Other Fines 430290 2022 Budget 2023 Budget $32,000 $32,000 Village of Glenview - 2023 Budget 14 Corporate Fund Revenues County Circuit Court. In 2011, the Village Board adopted Ordinance 5454 that amended Chapter 2 of the Glenview Municipal Code, which added Article VII, establishing the office of Administrative Adjudication. The Administrative Hearing process is independent from Village departments that investigate, initiate, and prosecute Code violations. Cases involving Building Code violations, Fire Code violations, unlicensed businesses, health and sanitation, parking, inappropriate conduct, and other ordinance matters involving the quality of life in the Village are heard through this process. Revenue for this account fluctuates and is dependent on the number of court cases during a given year. The Village is forecasting the 2023 budget to be flat with the 2022 budget at $32,000. Charges for Services Accounts for yard waste sticker sales. Landscape waste stickers should be attached to 30-gallon paper yard waste bags. Effective January 1, 2018, stickers cost $3.05 each and can be purchased at the Village Hall and various other locations in Glenview. Stickers can also be purchased online at Groot’s website. The 2023 budget of $3,200 is based on the previous three years of actual receipts. Accounts for waste management fees from Groot Industries, Inc. Groot collects a contract service charge plus a $6.05 monthly SWANCC fee from each residential customer. Only the $6.05 monthly SWANCC fee is remitted to the Village; Groot keeps the contract service charge. Groot remits the payments to the Village on a quarterly basis. The Village is anticipating receipts to remain at the same level as the previous few years. The 2023 budget remains flat at $890,000. 2018 2019 2020 2021 2022 Estimate 2023 Budget Tipping Fees $890,300 $887,608 $887,299 $887,299 $890,000 $890,000 Percentage Change -0.26% -0.30% -0.04% -0.04% 0.30% 0.00% Accounts for a hosting fee that the Village receives from SWANCC monthly to operate a transfer station in Glenview. SWANCC pays the Village $0.40 per ton of municipal solid waste coming into the Glenview Transfer Station. Recycling is not counted in this calculation. The 2023 budget of $121,139 includes a 1% increase over 2022 projection. Yard Waste Sticker Sales 440220 2022 Budget 2023 Budget $3,000 $3,200 Tipping Fees 440230 2022 Budget 2023 Budget $890,000 $890,000 Host Community Revenue 440240 2022 Budget 2023 Budget $116,227 $121,139 Village of Glenview - 2023 Budget 15 Corporate Fund Revenues Accounts for fees charged to process applications. The 2023 budget has been kept flat with the 2022 budget of $8,000. Accounts for various reimbursements and refunds. Revenue in this account is typically offset by a correlating expenditure. Reimbursements vary on a year-to-year basis and are difficult to estimate. The 2023 budget of $150,000 is based on current year actuals. Accounts for false alarm fees. If the Village of Glenview Police Department responds to more than three residential false burglar alarms per residential system at the same premises within any twelve-month period, the owner/lessee of such residential burglar alarm system shall pay the Village $50.00 for alarms numbered four through eight, and $100.00 for each subsequent alarm. False alarm fees for commercial premises are $25.00 per false burglar alarm after the third false burglar alarm. The 2023 budget, which is based on the previous three years of actual receipts, is a decrease from the 2022 budget. Accounts for police supplementary services provided by the Village’s Police Department to the public. These services may include police officers assigned to special events, traffic control, or special escorts. These services vary on a year-to-year basis depending on the number of events held during the year. Accounts for monthly 9-1-1 surcharge distributions from the Illinois Comptroller. This surcharge covers the costs of Glenview providing 9-1-1 emergency response services to its residents. In July of 2017, Illinois House and Senate lawmakers passed HB1811, which increased the fee that phone users pay for 9-1-1 service to $1.50 per month per line from $0.87, effective January 1, 2018. The increase was an effort to fund the transition to Next Generation 9-1-1 and cover increasing costs. Telecommunications companies impose the 9-1-1 fees on their customers and then remit the collected fees to the Illinois Comptroller. The current 9-1-1 surcharge rate of $1.50 per device was scheduled to sunset on December 31, 2021 but has been extended through 2023. The 2023 budget has been kept flat with the 2022 budget at $1,020,000. Planning Application Fee 440410 2022 Budget 2023 Budget $8,000 $8,000 Reimbursements 440425 2022 Budget 2023 Budget $184,272 $150,000 Alarm Monitoring Charge 440510 2022 Budget 2023 Budget $9,000 $3,000 Police Extra Duty 440540 2022 Budget 2023 Budget $200,000 $452,938 9-1-1 Surcharge 440605 2022 Budget 2023 Budget $1,020,000 $1,020,000 Village of Glenview - 2023 Budget 16 Corporate Fund Revenues Accounts for billing for ambulance services. The Village’s Fire Department provides emergency medical transport services to residents and businesses residing in the Village and its unincorporated areas. The department operates three paramedic ambulances 24 hours per day. On average, the department responds to 4,500 requests for emergency medical transport services annually. The ambulance transport fees are reviewed annually and are approved by the Village Board as part of the annual fee ordinance. The current fees, as reflected in the Village’s municipal code, are included below: Ambulance Transport Fees 2022 2023 (Estimate) Resident $ 1,160.14 Resident $ 2,400.00 Non-Resident $ 1,306.99 Non-Resident $ 2,400.00 Per Mile of Transport $ 14.69 Per Mile of Transport $ 15.13 The budget of $1,800,000 is based on historical trends of about a 1% increase. Accounts for animal impound and animal impound redemption fees. Animals impound fees are $50.00 per day and animal impound redemption fees are $10.00. There is no charge for animal/pet identification tags. The budget of $1,000 is based on the previous three years of receipts. Accounts for lease payments for the Village’s cell towers and gun firing range. The cell towers are leased by Sprint, T-Mobile, SiriusXM, Verizon and AT&T and are used for the operation of radio equipment, - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 2017 2018 2019 2020 2021 2022 Estimate 2023 Budget 911 Surcharge Year-by-Year Comparison Insurance Reimbursement (Ambulance Billing) 440615 2022 Budget 2023 Budget $1,782,180 $1,800,000 Dog Impounding Fees 440625 2022 Budget 2023 Budget $1,000 $1,000 Lease Fees 440635 2022 Budget 2023 Budget $979,881 $891,074 Village of Glenview - 2023 Budget 17 Corporate Fund Revenues antennas, and other equipment for transmitting and receiving communication signals. Depending on the lease agreement, payments are made either on a monthly or annual basis. The 2023 budget of $891,074 is based on all the scheduled lease payments due to the Village. Accounts for fees paid by unincorporated residents who annex their property into the Village. Although the Village did annex property in 2022, annexation fees were waived as part of the agreement and no other collections are anticipated in 2022 or 2023. Accounts for fees paid to hold special events. Any outdoor event conducted on Village owned, leased, or maintained property and any indoor or outdoor event that has a significant impact on the community are considered special events. The budget of $1,000 is based on the previous three years of activity. Accounts for court supervision fees distributed by the Clerk of the Circuit Court of Cook County monthly. The budget of $8,000 is based on previous year activity. Accounts for reimbursement for the Ground Emergency Medical Transport (GEMT) reimbursement program which will provide increased cost reimbursement to the Village for services related to Medicaid ambulance transports provided by the Village. The 2023 budget of $1,100,000 is based on the Village’s history of Medicaid related transports and costs. The Village is required to remit 50% of GEMT revenue to the State quarterly which is budged as an expenditure. Intergovernmental Accounts for Personal Property Replacement Tax (PPRT) distributions from the Illinois Department of Revenue. PPRT are revenues collected by the State and paid to the Village to replace money that was lost when the State discontinued local municipalities’ authority to impose personal taxes on corporations, partnerships, and other business entities. Tax receipts are distributed in eight installments: January, March, April, May, July, August, October, and December. During the past several years the State has diverted millions of dollars away from the PPRT revenues and there have been local legislative pressures to fight to retain this funding. However, 2021 receipts came in approximately $200k over budget and the 2022 receipts through August are $300k over budget. The significant increase is due to strong corporate profits earlier in Annexation Fees 440640 2022 Budget 2023 Budget $0 $0 Special Event Fees 440650 2022 Budget 2023 Budget $1,000 $1,000 Supervision Fees 440655 2022 Budget 2023 Budget $6,000 $8,000 Ground Emergency Medical Transport 440660 2022 Budget 2023 Budget $30,000 $1,100,000 Personal Property Replacement Tax 450105 2022 Budget 2023 Budget $275,672 $478,805 Village of Glenview - 2023 Budget 18 Corporate Fund Revenues the year combined with a planned transfer into PPRT at the state level. The 2022 projection of $736,623 is based on the current trend. The 2023 budget is $478,805 which accounts for expected decreases in corporate profits and assuming no transfer into PPRT in 2023. Accounts for monthly Income Tax distributions from the Illinois Department of Revenue. The Village receives a portion of the State’s 4.95% personal income tax on individuals, trusts, and estates, and 7.00% tax on corporations. Income tax is distributed to the Village on a per capita basis and the Village’s current population based on the 2020 census is 48,705. 2018 2019 2020 2021 2022 Estimate 2023 Budget Income Tax Revenue $4,508,718 $5,014,901 $5,147,028 $6,356,983 $7,354,455 $7,354,455 Percentage Change 10.62% 11.23% 2.63% 23.51% 15.69% 0.00% Per Capita Basis $96.46 $107.29 $110.12 $127.29 $151.00 $151.00 As the chart above indicates, the Village saw a 23.51% increase in income tax revenue for 2021. Income tax in 2022 has continued to benefit from positive factors including an improving labor market, extraordinary Corporate Income Tax receipts, and higher than estimated tax payments from individuals with pass-through entities. These elevated levels are not expected to be the new baseline but there is no additional information to support or refute this. As such, the 2022 budget and 2023 projection are estimated to be $151 per capita. Accounts for monthly Use Tax distributions from the Illinois Department of Revenue. Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that is purchased anywhere at retail. In most instances, registered retailers act as the collectors of use tax and pay the tax to the Illinois Department of Revenue when they file their monthly sales tax return. The Illinois Department $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 2017 2018 2019 2020 2021 2022 Estimate 2023 Budget Property Replacement Tax Year-by-Year Comparison State Income Tax 450110 2022 Budget 2023 Budget $6,253,722 $7,354,455 Local Use Tax 450115 2022 Budget 2023 Budget $1,889,754 $1,899,495 Village of Glenview - 2023 Budget 19 Corporate Fund Revenues of Revenue then distributes 20.00% of the collections for general merchandise and 100.00% of the collections on qualifying food, drugs, and medical appliances to local governments on a per capita basis. In June 2019, the Leveling the Playing Field for Illinois Retail Act was signed into law by Gov. Pritzker. Starting on January 1, 2020, marketplace facilitators such as Amazon are required to collect the 6.25% Use Tax on marketplace sales from certain retailers. Starting on January 1, 2021, marketplace facilitators and eligible remote retailers are required to collect both Illinois’ 6.25% Retailer’s Occupation Tax (ROT) and any locally imposed ROT, instead of the 6.25% Use Tax, on online purchases from sellers based on where the product is delivered. This change has resulted in flat growth in use tax receipts for 2021 and 2022 and a corresponding increase in sales tax receipts for the Village. Use Tax receipts are expected to be moderate for the remainder of 2022 and through 2023. The first nine months of 2022 have shown a 0.81% increase as compared to the same period of 2021. The 2023 budget of $1,899,495 is based on the Illinois Municipal League’s listed Local Use Tax per capita. 2018 2019 2020 2021 2022 Estimate 2023 Budget Local Use Tax Revenue $1,373,010 $1,577,084 $2,040,735 $1,867,089 $1,889,754 $1,899,495 Percentage Change 17.33% 14.86% 29.40% -8.51% 1.21% 0.52% Per Capita Basis $29.38 $33.74 $43.66 $43.53 $38.80 $39.00 Accounts for payments to the Village by Glenbrook Fire Protection District for fire suppression services and emergency medical services. The Village calculates the amount due based on the EAV and submits an invoice to the Fire District on an annual basis. The budget is based on what the Village has historically billed the Glenbrook Fire Protection District. The 2022 estimate is $2,788,169 in line with the 2022 bill. The 2023 budget is set at $2,760,287 which is a 1% decrease from 2022 due to an estimated decrease in the district’s EAV because of the annexation of the Allstate property to the Village. $3,446,197 $2,220,662 $2,230,919 $2,335,000 $2,720,618 $2,788,169 $2,760,287 $‐ $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2017 2018 2019 2020 2021 2022 Estimate 2023 Budget Glenbrook Fire Protection District Services Glenbrook Fire Protection District 450120 2022 Budget 2023 Budget $2,655,522 $2,760,287 Village of Glenview - 2023 Budget 20 Corporate Fund Revenues Accounts for the Village of Golf fire protection service fee per an intergovernmental agreement where the Village provides fire protection and emergency medical services to the Village of Golf. Based on the agreement between the Village and the Village of Golf, the Village of Golf will compensate the Village $143,000 for these services in 2023. Accounts for grant proceeds, such as Illinois Comptroller Joint ETSB consolidation grants anticipated to be received in 2022. In 2021 the Village received an American Rescue Plan Act (ARPA) grant for $3,215,624, with $315,624 allocated to the Corporate Fund. The Village is set to receive second tranche of ARPA funds in the amount of $3,215,624 in 2022 which will be allocated to the Water Fund and Capital Projects Fund as directed by the Village Board during the 2022 budget workshops. Accounts for monthly Cannabis Tax distributions from the Illinois Department of Revenue. Adult recreational cannabis was legalized in Illinois on January 1, 2020. The state imposed an excise tax on these sales and a portion of this revenue is allocated to local governments based on the population. This is an allocation that local governments will receive regardless of whether there is a dispensary located in the government’s jurisdiction or if the government imposes a local tax on adult-use cannabis sales. Collections through the first nine months of 2022 are 31.76% higher than the same period in 2021. The State issued 149 new dispensary licenses in July 2022. Recipients have 180 days to open their businesses but may request an extension. It is assumed that the new stores will open gradually. The Village is budgeting State Cannabis Tax revenue of $121,763 for 2023, which is based on the Illinois Municipal League’s listed Cannabis Tax per capita. Accounts for the Village of Lincolnwood’s use of the Village’s sanitarians for health inspections at the rate of $80 per inspection, re-inspection, complaint, or complaint re-inspection per the memorandum of understanding between the two villages dated March 1, 2015. The Village of Lincolnwood is billed by the Village every six months. Based on actual previous year receipts and the expectation for inspections to return to pre-pandemic levels, the Village’s 2023 budget will remain the same as the 2022 budget at $15,000. Accounts for the Village of Morton Grove’s use of the Village’s sanitarians for health inspections at the rate of $80 per inspection, re-inspection, complaint, or complaint re-inspection per the memorandum of Village of Golf Fire Protection 450125 2022 Budget 2023 Budget $143,000 $143,000 Grant Proceeds 450135 2022 Budget 2023 Budget $15,624 $0 State Cannabis Tax 450140 2022 Budget 2023 Budget $87,669 $121,763 Village of Lincolnwood Inspections 450151 2022 Budget 2023 Budget $15,000 $15,000 Village of Morton Grove Inspections 450152 2022 Budget 2023 Budget $15,000 $15,000 Village of Glenview - 2023 Budget 21 Corporate Fund Revenues understanding between the two villages dated May 9, 2016. The Village of Morton Grove is billed by the Village every four months. Based on actual previous year receipts the Village’s 2023 budget will remain the same as the 2022 budget at $15,000. Accounts for quarterly payments received by the Village for providing emergency 9-1-1 dispatching services to other municipalities’ residents and businesses. The Village currently has dispatch service agreements with the following municipalities: Grayslake, Highland Park, Highwood, Lake Bluff, Lake Forest, Morton Grove, Niles, Glencoe, Kenilworth, Northfield, Winnetka, Lindenhurst, and Wilmette. The budget of $7,570,399 is based on the agreed upon payment schedules with each municipality for the dispatch services that the Village provides. The State of Illinois passed Public Act 99-0006 (Act) on June 29, 2015. The Act requires all communities with populations of less than 25,000 to consolidate their emergency telephone system boards with other communities that either alone, or in combination, exceed the 25,000-population threshold. The Village operates a Joint Emergency Telephone System Board (Joint ETSB) with the above municipalities. Investment Income Accounts for interest income from the Village’s savings accounts at Busey Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $8,020. Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. and Illinois Funds. Interest from the Cook County Treasurer (property taxes) is also recorded to this account. Rates have begun to recover from pandemic levels, so expected interest income has increased. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $162,050. Other Revenues Accounts for franchise gas payments to the Village. The payment is currently only made by Nicor Gas on an annual basis and is typically received in January each year. The payment is calculated by taking the Village’s therm allocation of 74,692 (based on the Village’s population) and multiplying it by the rolling three-year average of gas costs rate. The Village Board adopted an ordinance granting Nicor the right to Outsourced Dispatch Revenue 450170 2022 Budget 2023 Budget $7,114,968 $7,570,399 Interest – Savings 460110 2022 Budget 2023 Budget $50,000 $8,020 Interest – Investment 460120 2022 Budget 2023 Budget $165,000 $162,050 Franchise Tax – Nicor 470110 2022 Budget 2023 Budget $35,000 $45,179 Village of Glenview - 2023 Budget 22 Corporate Fund Revenues construct, operate and maintain a gas distribution system in the Village for a term of 50 years from July 2, 1973. The 2023 budget of $45,179 is based on prior year payments. Accounts for cable franchise payments to the Village. According to Sec. 74-6 of the Village’s Municipal Code, “any telecommunications carrier or provider that desires to construct, install, operate, maintain or locate telecommunications facilities in any public way or otherwise for the purpose of providing cable service to persons within the Village shall first obtain a cable franchise from the Village.” The payment is currently made by AT&T, Wide Open West, and Comcast on a quarterly basis. The Village does not expect a large fluctuation in payment amounts and the 2023 budget is set at $850,000 which is relatively flat with 2021 actual receipts. Accounts for payments from the Willow Creek Community Church for service fees. Under the agreement between the Village and the Willow Creek Community Church, the Village will receive a total of $1,780,000 in payments in exchange for services over a period of twenty years. The 2023 budget is set at $40,000 annually until 2035 based on the agreement. A portion of the revenue in this account comes from electronic citation fees from the Clerk of the Circuit Court, fees for FOIA requests, and other revenues that tend to be one-time in nature. The 2023 budget of $50,000 is based on prior year activity. Contributions & Transfers Accounts for payments from the Glenview Public Library in exchange for administrative and maintenance support provided by the Village. Glenview Public Library pays the Village for the cost of these services monthly. The 2023 budget is set at $135,000. Accounts for transfer from the Wholesale Water Fund for the reallocation of wholesale water costs. Franchise Tax – Cable 470120 2022 Budget 2023 Budget $823,464 $850,000 Service Fees 470951 2022 Budget 2023 Budget $180,000 $40,000 Miscellaneous Revenue 470999 2022 Budget 2023 Budget $50,000 $50,000 Administrative Charges – Library 480350 2022 Budget 2023 Budget $134,965 $135,000 Transfer from Wholesale Water Fund 490520 2022 Budget 2023 Budget $325,000 $325,000 Village of Glenview - 2023 Budget 23 Corporate Fund Revenues Accounts for transfers from the Insurance & Risk Fund. Transfer from Insurance Fund 490630 2022 Budget 2023 Budget $250,000 $250,000 Village of Glenview - 2023 Budget 24 Corporate Fund Transfers 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Transfers Out 590310 - Transfer To CPBS 2,222,049 2,218,332 2,222,943 2,235,732 17,400 590410 - Transfer To Capital Projects Fund 6,500,000 7,760,000 7,760,000 7,030,400 (729,600) Total Transfers Out 8,722,049 9,978,332 9,982,943 9,266,132 (712,200) Corporate Fund Transfers Out Transfers OutVillage of Glenview - 2023 Budget 25 Transfers Out Transfers Out Accounts for the transfer to move property tax revenue to the correct fund to pay the General Obligation Refund Bond Series 2012B and the General Obligation Bond Series 2013A. On December 18, 2012, the Village issued the 2012B bonds in the amount of $14,575,000. This debt helped finance the construction of the Municipal Building, which was originally planned to be used as the Village’s Police Station. On December 19, 2013, the Village issued the 2013A bonds in the amount of $6,065,000. This second debt issuance was issued for the purpose of financing the Municipal Building expansion, including the Village Hall relocation. The Corporate Fund transfers out all property taxes received for the 2012B and 2013A bonds to the Corporate Purpose Bonds Fund where it is recorded as revenue. The Corporate Purpose Bonds Fund then makes the debt service payments. The 2023 budget, which is based on the agreed upon debt repayment schedule, is $1,810,100 for the 2012B bonds and $425,632 for the 2013A bonds. Debt Issuance 2023 Budget General Obligation Refund Bond Series 2012B $1,810,100 General Obligation Bond Series 2013A $425,632 Total $2,235,732 Accounts for the transfer to support the annual Capital Improvement Program. The budgeted 2023 transfer includes the on-going amount to the Capital Projects Fund of $7,030,400. Transfer to Corporate Purpose Bonds Fund 590310 2022 Budget 2023 Budget $2,218,332 $2,235,732 Transfer to Capital Projects Fund 590410 2022 Budget 2023 Budget $7,760,000 $7,030,400 Village of Glenview - 2023 Budget 26 Management Services 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 9,304,120 9,554,117 9,230,742 9,979,257 425,140 Contractual 8,169,205 10,580,390 11,084,205 10,418,049 (162,341) Commodities 130,510 221,622 191,560 396,640 175,018 Other Charges 1,281,458 621,735 467,258 635,904 14,169 Capital Outlay ‐ 28,000 28,000 10,000 (18,000) Interfund Charges 2,191,953 2,235,168 2,235,168 2,526,105 290,937 Management Services Total 21,077,246 23,241,032 23,236,933 23,965,955 724,923 Management Services Summary Management Services SummaryVillage of Glenview - 2023 Budget 27 Management Services 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 5,714,913 5,973,720 5,577,667 6,200,726 227,006 511120 ‐ Part Time Salaries 276,007 297,090 225,233 257,306 (39,784) 511210 ‐ Overtime Salaries 915,381 919,317 1,089,319 1,115,939 196,622 511230 ‐ Holiday Pay 91,742 99,465 99,465 101,479 2,014 511240 ‐ Longevity Pay 20,339 18,278 18,278 21,154 2,876 511270 ‐ Vacation Buy Back 65,589 41,000 48,503 49,100 8,100 511280 ‐ Sick Buy Back 6,495 4,000 2,856 5,500 1,500 512110 ‐ Deferred Comp 23,424 22,426 23,295 24,333 1,907 512120 ‐ Auto Allowance 30,217 28,560 26,814 29,712 1,152 514110 ‐ FICA Payments 502,538 541,251 525,534 587,093 45,842 514210 ‐ IMRF Payments 891,273 689,629 675,598 566,701 (122,928) 514410 ‐ Health Insurance 764,945 917,081 917,081 1,017,314 100,233 515300 ‐ Incentives and Recognition 1,256 2,300 1,100 2,900 600 Total Personnel 9,304,120 9,554,117 9,230,742 9,979,257 425,140 Contractual 521110 ‐ Actuarial Services ‐ 1,500 ‐ 1,500 ‐ 521140 ‐ Audit Services 44,962 51,418 46,836 59,396 7,978 521150 ‐ Bank Service Charges 23,732 17,979 17,979 28,985 11,006 521171 ‐ Economic Development Agreement 3,659,873 4,961,478 5,471,000 4,294,000 (667,478) 521172 ‐ Business District Distribution 47,824 30,000 52,606 55,236 25,236 521180 ‐ Contractual Disbursements 5,017 4,000 4,000 4,000 ‐ 521205 ‐ Finance & Accounting Services 938,911 973,044 973,044 1,013,689 40,645 521215 ‐ Information Technology Services 631,437 782,923 825,204 857,200 74,277 521230 ‐ Medical Services 11,229 675 675 700 25 521275 ‐ Non‐profit Core Service Funding 384,710 425,735 425,735 427,216 1,481 521290 ‐ Other Professional Services 285,505 492,699 398,603 386,271 (106,428) 521510 ‐ Court Reporting Services ‐ 500 500 500 ‐ 521520 ‐ Legal Service/Retainer 304,941 324,000 324,000 333,720 9,720 521540 ‐ Outside Litigation 44,522 45,000 90,000 45,000 ‐ 521550 ‐ Prosecutor Services 65,429 65,920 65,920 67,898 1,978 522115 ‐ Cell Phone Service & Equipment 125,751 149,449 150,959 147,768 (1,681) 522120 ‐ Document Destruction 1,559 1,865 1,500 1,936 71 522125 ‐ Dues, Memberships, Subscriptions 41,518 47,399 48,467 47,845 446 522145 ‐ Postage 62,806 70,178 69,678 72,400 2,222 522150 ‐ Printing and Publishing 37,192 41,782 54,387 78,605 36,823 522155 ‐ Rentals 3,447 3,448 3,448 3,432 (16) 522160 ‐ Software Licensing 1,076,699 1,651,027 1,562,642 1,925,728 274,701 522170 ‐ Telephone 286,448 302,116 313,393 334,853 32,737 522230 ‐ Equipment Maintenance 40,012 104,145 136,200 197,210 93,065 523020 ‐ Selection & Promotions 40,226 24,330 39,930 24,375 45 523030 ‐ Trustee Expenses 5,455 7,781 7,498 8,586 806 Total Contractual 8,169,205 10,580,390 11,084,205 10,418,049 (162,341) Commodities 531025 ‐ Audio Visual Supplies 2,256 4,663 8,300 8,362 3,699 531030 ‐ Batteries (Specialized)9,401 2,984 2,880 3,008 24 531060 ‐ Computer Supplies 3,598 7,500 6,500 7,557 57 531070 ‐ Computer/Printer/Copier Toner 31,322 29,840 37,500 39,951 10,111 531080 ‐ Electronic Eqpt & Supplies 25,231 73,035 44,095 220,771 147,736 531110 ‐ General Office Supplies 8,826 9,955 9,205 11,055 1,100 531225 ‐ Traffic Control Supplies 3,245 800 ‐ 1,700 900 531230 ‐ Uniforms/Shoe 24,903 28,000 28,000 28,000 ‐ 535050 ‐ Other Supplies/Tools 21,728 64,845 55,080 76,236 11,391 Total Commodities 130,510 221,622 191,560 396,640 175,018 Management Services Line Item Budget Management Services DepartmentVillage of Glenview - 2023 Budget 28 Other Charges 540070 ‐ Contingencies ‐ 400,000 305,000 400,000 ‐ 540190 ‐ Other Expenses 2,210 2,075 2,200 2,225 150 540195 ‐ Bad Debt Expense 14,916 5,000 8,500 5,000 ‐ 540280 ‐ Reimbursable Expense 1,183,480 ‐ ‐ ‐ ‐ 540300 ‐ Training 62,031 178,085 131,483 191,954 13,869 540305 ‐ Tuition Reimbursement 18,767 35,000 20,000 35,000 ‐ 540310 ‐ Travel Reimbursement 54 1,575 75 1,725 150 Total Other Charges 1,281,458 621,735 467,258 635,904 14,169 Capital Outlay 550040 ‐ Building Improvements ‐ 28,000 28,000 10,000 (18,000) Total Capital Outlay ‐ 28,000 28,000 10,000 (18,000) Interfund Charges ‐ 560010 ‐ CERF Charges 693,361 713,129 713,129 865,007 151,878 560040 ‐ FRRF Charges 285,435 214,651 214,651 69,577 (145,074) 560070 ‐ General Liability Insurance 723,651 794,857 794,857 951,183 156,326 560100 ‐ Risk Management Fixed Charges 489,506 512,531 512,531 640,338 127,807 Total Interfund Charges 2,191,953 2,235,168 2,235,168 2,526,105 290,937 Management Services Total 21,077,246 23,241,032 23,236,933 23,965,955 724,923 Management Services DepartmentVillage of Glenview - 2023 Budget 29 Management Services Department Management Services Department The Management Services Department includes two divisions: Administration and Joint Dispatch/IT. The focus of the Administration division includes the Village’s customer service hub with a focus on responding to resident requests, community engagement efforts, business analytics, police records, and the Village Manager’s Office who oversees the daily operations of the Village. Joint Dispatch/IT is responsible for receiving 911 calls, dispatching appropriate police and fire units to calls for 13 communities, and answering general non-emergency calls. IT supports all technical aspects of computers, Village Networks, storage and some application management. Administration is staffed by 26 full-time employees and 2 part-time employees (Village Manager, Deputy Village Manager, Assistant Village Manager, Director of Management Services, Deputy Director of Management Services, (2) Assistants to the Village Manager, Deputy Village Clerk/Executive Assistant, Special Projects Manager, Administrative Coordinator, Community Engagement Manager, Cable TV Coordinator, Cable Video Producer, Human Resources Manager, Human Resources Generalist, Utility Billing Representative, Customer Service Manager, (4) Customer Service Representatives, Communications Analyst, part-time Customer Service Representative, Records Coordinator, (3) Records Clerks, and part-time Records Clerk), additionally there are 7 full-time equivalent (FTE) contracted Finance division staff. Joint Dispatch/IT is staffed with 48 full-time employees and 8 part-time employees (Director of Public Safety Support Services, Deputy Director of Public Safety Support Services, Quality Assurance Training Supervisor, Application Support Specialist, (7) Shift Supervisors, (37) full time Telecommunicators, and (8) part-time Telecommunicators), additionally there are 5.5 full-time equivalent (FTE) contracted IT division staff. The 2023 Management Services Department budget of $23,965,955 is up 3.14% from the 2022 projection and up 3.12% from the 2022 budget. The 2023 budget includes a continued focus on the Village’s community engagement efforts, enhancing the customer service experience, organizational development, and making life better for citizens and staff. The 2023 budget has managed to keep expenses minimal, while accounting for increased costs due to unprecedented inflation. Many project implementations were carried out in 2022, with a few new projects slated for 2023 all geared towards making Glenview better for the community and personnel who support it. In 2023, the Management Services Department will continue the implementation of the Community Engagement Plan with an increased focus on video storytelling of Village programs, people and “All Things Glenview” supported by the hiring of communications analyst. The department will also be launching the new Village website aimed at providing a better user experience, streamline back-end editing functionality, and provide a more dynamic user experience consistent with the Community Engagement Plan. Launching the new website will also enable the Business Analytics division to begin publicly publishing key performance indicators and data for the Village’s various departments in 2023. Additionally, recently vacated positions have allowed for restructuring of the customer service team. The Resolution Center and Records Division Supervisor positions have been consolidated into a single Customer Service Manager responsible for managing these two divisions. Two part-time positions (cashier and part-time records clerk) have been upgraded to full-time to provide additional customer service support to the public. Village of Glenview - 2023 Budget 30 Management Services Department Personnel Expenditures Accounts for a portion of the salary expense for full-time Management Services employees. The FY 2023 Budget includes a 2.5% merit increase and merit bonuses for non-union employees and a 2.75% increase for union positions covered by the Joint Dispatch union contract. The current contract expires 12/31/2022. The 2023 budget is up from the 2022 budget due to the following position changes combined with salary increases: one additional Customer Service Representative, a Human Resources Manager, an Assistant to the Village Manager, a Records Clerk, and Customer Service Manager offset by a reduction of a Management Analyst, a Business Analytics Analyst, Resolution Center Supervisor, and a Records Supervisor. Position Corporate Waukegan/ Golf TIF Fund Enterprise Funds Internal Service Funds Village Manager 91% - Water – 3% Sanitary – 1% Wholesale Water – 5% - Deputy Village Manager 75% - Water – 10% Sanitary – 5% Wholesale Water – 10% - Assistant Village Manager 85% - - Ins. & Risk – 15% Director of Management Services 66% - Water – 3% Sanitary – 1% Ins. & Risk – 30% Deputy Director of Management Services 91% 5% Water – 3% Sanitary – 1% - Assistant to the Village Manager 40% - Water – 30% Sanitary – 5% Wholesale Water – 5% FRRF – 5% Ins. & Risk – 15% Deputy Village Clerk/Executive Assistant 100% - - - Special Projects Manager 80% - Water – 10% Wholesale Water – 10% - Administrative Coordinator 100% - - - Community Engagement Manager 100% - - - Communications Analyst 100% - - - Cable TV Coordinator 100% - - - Cable Video Producer 100% - - - Human Resources Manager 70% - - Ins. & Risk – 30% Human Resources Generalist 70% - - Ins. & Risk – 30% Utility Billing Representative - - Water – 90% - Regular Salaries 511110 2022 Budget 2023 Budget $5,973,720 $6,200,726 Village of Glenview - 2023 Budget 31 Management Services Department Position Corporate Waukegan/ Golf TIF Fund Enterprise Funds Internal Service Funds Sanitary – 10% Customer Service Manager 80% - Water – 15% Sanitary – 5% - Customer Service Representative 90% - Water – 7.5% Sanitary – 2.5% - (3) Customer Service Representative 80% - Water – 15% Sanitary – 5% - Records Coordinator 100% - - - (3) Records Clerk 100% - - - Director of Public Safety Support Services 100% - - - Deputy Director of Public Safety Support Services 100% - - - Quality Assurance Training Supervisor 100% - - - Application Support Specialist 100% - - - (7) Shift Supervisor 100% - - - (37) Telecommunicator 100% - - - Accounts for salary expenses for (1) Part-Time Customer Service Representative (CSR), (8) Part-Time Telecommunicators (TCs), Village President, (6) Trustees and (1) Part-Time Records Clerk. The FY 2023 budget includes a 2.5% increase for part-time CSRs, TCs, and Records Clerk. The 2023 budget is primarily lower than the 2022 budget due to the reduction of one Part-Time CSR position and transitioning one part- time Records Clerk position to full-time. Accounts for the Corporate Fund share of overtime salaries associated with Joint Dispatch for Telecommunicators and supervisors, GVTV, Resolution Center, Records, and overtime costs incurred for community special events. The remaining share of overtime salaries are included in the Commuter Fund for Records and Water and Sewer Funds for the Resolution Center. Joint Dispatch Overtime:  Structured $215,000 – Overtime related to staff attending meetings, training, drills, festivals, public education events, and for holiday pay for staff working their regular shift on holidays. The 2023 Part Time Salaries 511120 2022 Budget 2023 Budget $297,090 $257,306 Overtime Salaries 511210 2022 Budget 2023 Budget $919,317 $1,115,939 Joint Dispatch including FLSA (see below) $1,005,867 GVTV $2,022 Resolution Center $3,603 Records $8,386 Special Events $96,061 TOTAL $1,115,939 Village of Glenview - 2023 Budget 32 Management Services Department budgeted amount represents an increase over the 2022 budget due to regular supervisory meetings, recruitment, in-person training and phone and radio quality assurance reviews and follow up.  Hireback $265,768 – The 2023 Hireback amount is a 28% increase from 2021 actual. The increase is largely due to step and COLA increases for staff. Staff anticipates several open positions needing to be filled with Hireback dollars into 2023. As of budget, dispatch is managing an approximately 20% vacancy rate in 2022 with on-going recruitment to fill vacant positions. In addition to the vacancies, COVID continues to impact Dispatch with high levels of sick leave usage.  FLSA $525,099 - Overtime due to being on a 12-hour schedule. Per the Fair Labor Standards Act (FLSA), Telecommunicators must be paid overtime for every hour worked over 40 hours in a week. Each Telecommunicator works 36-48 hour weeks each year, resulting in 208 hours of overtime pay per employee on the 12-hour schedule. As an offset each Telecommunicator works 1,976 hours of regular time rather than 2,080 hrs. While listed as overtime due to it being paid at a time-and-a-half rate, it is part of the base pay of Telecommunicators. Hourly rates are negotiated for the FLSA rates to keep annual pay within market. GVTV Overtime:  Overtime for after hours and weekend coverage of special events for GVTV broadcasting in a total 2023 budget amount of $2,022, which is based on an anticipated 40 hours of overtime for GVTV staff for Memorial Day, Veteran’s Day, July 4th and other community events that require GVTV coverage. Community Special Events Overtime:  Overtime for Police, Fire, and Public Works related to staffing the Glenview Memorial Day Parade, Summerfest, July 4th Festivities (Twilight Show partially offset by the Park District), Blocktoberfest, and Holiday in the Park events hosted by the Chamber of Commerce in the total amount of $96,061. These amounts are estimates based on historical trends in personnel needs for community special events. ‐ 100,000 200,000 300,000 400,000 500,000 600,000 2019 Actual 2020 Actual 2021 Actual 2022 Est 2023 Budget Structured 123,302 84,363 177,594 211,000 215,000 Hireback 410,907 226,159 207,568 256,628 265,768 FLSA 443,525 468,852 456,055 519,588 525,099 Joint Dispatch Overtime 2019 ‐2023 Structured Hireback FLSA Village of Glenview - 2023 Budget 33 Management Services Department Event Amount Memorial Day Parade $1,274 Glenview Summerfest $19,419 Glenview Fourth of July $39,136 Blocktoberfest $31,356 Holiday in the Park $4,876 TOTAL $96,061 Records and Resolution Center Overtime:  This budget is based on historical utilization, as well as anticipated needs related to Police Records reporting requirements for mandatory deadlines such as Freedom of Information Act requests, and National Incident-Based Reporting System (NIBRS ) statistic requirements, and administrative adjudication hearings ($8,386). Resolution Center overtime is typically related to providing water billing oversight, as well as, attendance at public gatherings to enhance public outreach ($3,603). Accounts for the costs of 56 hours of holiday pay for Joint Dispatch Supervisors, full-time Telecommunicators (per the union contract), and one part-time Telecommunicator. Longevity amounts are paid to non-exempt, non-union employees with 7 or more years of service hired prior to 7/17/2012 per the Employee Handbook (9 employees) and to Telecommunicators hired prior to 10/1/2011 with 7 or more years of service per the union contract (4 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 9% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. The 2023 budget increased due to inflation causing a higher CPI figure. Accounts for the vacation time compensation paid to Management Services Department employees for a certain number of accrued and unused vacation hours in accordance with the Employee Handbook and union contracts. The 2023 budget is based on review of program participation in prior years. Holiday Pay 511230 2022 Budget 2023 Budget $99,465 $101,479 Longevity Pay 511240 2022 Budget 2023 Budget $18,278 $21,154 Vacation Buy Back 511270 2022 Budget 2023 Budget $41,000 $49,100 Village of Glenview - 2023 Budget 34 Management Services Department Accounts for the sick time compensation paid to Management Services Department employees for a certain number of accrued and unused sick hours in accordance with the Employee Handbook and union contracts. The 2023 budget is based on review of program participation in prior years. Accounts for a portion of deferred compensation paid to the Village Manager, Deputy Village Manager, Assistant Village Manager, Director of Management Services and Director of Public Safety Support Services at 3% of their base salary per the Employee Handbook. Deferred compensation is allocated across funds in the same proportions as regular salaries. Accounts for the auto allowance paid to the Village Manager, Deputy Village Manager, Assistant Village Manager, Director of Management Services, Director of Public Safety Support Services, and Deputy Director of Public Safety Support Services per the Employee Handbook. Auto allowance is allocated across funds in the same proportions as regular salaries. Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation and auto allowance). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2023 employer rate is 7.39% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2023 rate is 24% lower than the 2022 rate of 9.73% primarily due to positive investment results and changes in the actuarial assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible Management Services personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. Sick Buy Back 511280 2022 Budget 2023 Budget $4,000 $5,500 Deferred Compensation 512110 2022 Budget 2023 Budget $22,426 $24,333 Auto Allowance 512120 2022 Budget 2023 Budget $28,560 $29,712 FICA Payments 514110 2022 Budget 2023 Budget $541,251 $587,093 IMRF Payments 514210 2022 Budget 2023 Budget $689,629 $566,701 Health Insurance 514410 2022 Budget 2023 Budget $917,081 $1,017,314 Village of Glenview - 2023 Budget 35 Management Services Department Accounts for employee recognition within Dispatch. Includes supplies for National Telecommunicator Week ($1,200), years of service recognition ($500), and purchase of holiday meals on Christmas Day and Thanksgiving Day ($1,000). Also included is recognition expenses for GVTV volunteers that provide 100 or more hours annually ($200). Contractual Expenditures Each year the Village budgets to provide resources to respond to actuarial questions or provide actuarial analysis. Questions or analyses historically have been related to providing financial support to the Police and Fire Pension Funds. Audit services were competitively bid in 2017 and a five-year contract with an optional five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). Fund specific services are charged for items such as the annual Waukegan/Golf TIF report and Continuing Disclosure services. The budget for Baker Tilly audit services is $62,018 with a $54,886 Corporate Fund Cost. The total proposed Corporate Fund 2023 budget is $59,396. Audit and Related Reporting Corporate Fund Allocation Total Cost Corporate Fund Cost Audit Services (Baker Tilly) 87.5% $53,196 $47,079 GATA Grant Audit Services (Baker Tilly) 87.5% $1,925 $1,703 Single Audit Services/Federal Grant (Baker Tilly) 87.5% $5,577 $4,936 State of IL Comptroller’s Report (Baker Tilly) 87.5% $1,320 $1,168 Other Post-Employment Benefits - Full Valuation (Actuary) 82.0% $5,500 $4,510 Continuing Debt Disclosure Annual Report (Piper Sandler) 0% $1,150 $0 TIF Reports (Waukegan/Golf) 0% $1,232 $0 TOTAL $69,900 $59,396 Incentive and Recognition 515300 2022 Budget 2023 Budget $2,300 $2,900 Actuarial Services 521110 2022 Budget 2023 Budget $1,500 $1,500 Audit Services 521140 2022 Budget 2023 Budget $51,418 $59,396 Financial Services Fund Allocation Corporate Fund 88.50% Waukegan/Golf TIF Fund 0.50% Water Fund 6.00% Wholesale Water Fund 3.00% Sanitary Sewer Fund 2.00% 100% Village of Glenview - 2023 Budget 36 Management Services Department The Village provides various payment methods to give citizens a range of options for commuter parking permits, building permits, Police issued local ordinance violations, ambulance billing and other miscellaneous payments, many of which can be processed online. An annual transaction receipt analysis of accounts charged to each fund began in 2017 to determine the fund allocation for the next year. Fund allocations (see table above) are based on an analysis of receipt activity. For 2023, credit card transactions will be processed through Tyler Cashiering/Payments (Munis payments) and Persolvent (for LAMA payments – Community Development budget), and no longer through CardConnect and PayPal. These new methods will provide more payment options and enhanced flexibility for the Village’s customers. Bank Service Charges Corporate Fund Allocation Total Cost Corporate Fund Cost Ambulance credit card fees 100% $1,000 $1,000 American Express 22% $12,117 $2,666 Credit cards (Visa, Mastercard, Discover) 22% $115,088 $25,319 Vanco E-check processing 0% $2,700 $0 TOTAL $130,905 $28,985 Accounts for incentive agreements for economic development including sales tax incentives and other revenue sharing agreements. The 2022 projections of $5,471,000 are 10% higher than the original 2022 budget. This is primarialy due to the one-time incentive of $1,680,000 awarded to the Thomas Place Development to assist in financing the rehabilitation of the building to increase additional affordable senior housing units. This amount was not included as an individual expenditure in the budget as it was approved at the final 2021 Board meeting and will be paid out of fund balance. Excluding this one-time payment, economic development agreement expenditures are expected to be fairly flat with 2021 actuals for 2022. The 2023 budget also is being kept flat with 2022 projections with the exception of the addition of a payment to Prospect Heights related to the annexation and development of the former Allstate site. Accounts for the distribution of shared sales tax from the Chestnut/Waukegan Business District to the developer per the incentive agreement. The businesses within this district collect an additional 1% sales tax that is remitted to the Village from the State of Illinois like all sales tax. The 2023 budget is an estimate based on a 5% increase to the 2022 projection of $52,606 (2022 projection is a 10% increase of the 2021 $47,824 actual). Bank Service Charges 521150 2022 Budget 2023 Budget $17,979 $28,985 Bank Service Charges Fund Allocations Credit Cards E-Checks Ambulance Fees Corporate Fund 22% - 100% Water Fund 65% 83% - Sanitary Sewer Fund 13% 17% - Economic Development Agreement 521171 2022 Budget 2023 Budget $4,961,478 $4,294,000 Business District Distribution 521172 2022 Budget 2023 Budget $30,000 $55,236 Village of Glenview - 2023 Budget 37 Management Services Department Accounts for costs for legal services not related to professional services such as county filing/recording fees and legal paid shipping related to recording Special Service Area projects and easements. The Village outsourced financial services to Lauterbach & Amen in 2009. The 2023 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The financial charge for service is calculated annually by resource demand across funds. The majority of activity is in the Corporate Fund (88.5%). The remaining 11.5% represents work effort in the other funds. The 2023 budget projects a base contract increase of 3% from the 2022 contract amount, for a total contract value of $1,145,411 with the Corporate Fund allocation being $1,013,689. Information technology (IT) functions are supported through contracted services. The primary IT contract is a managed service provider with on-site technical resources during business hours and after hour’s emergency support. The program staffing level is annually reviewed and allocated across funds based on general technology resource demands (see table). The proposed 2023 Budget includes one-time projects such as upgrades to wireless access within the Village facilities, offsite data back-ups, and storage upgrades. Information Technology Corporate Fund Allocation Total Cost Corporate Fund Cost The IT contract was outsourced in three solicitations in 2007, 2013 and 2019. The FY 2023 budget proposes $729,115 for information technology support. Additionally, there are special projects for one-time hardware upgrades such as Storage Upgrades, security incidents, laptop deployment, and support for the Village’s website totaling $182,800. 94% $911,915 $857,200 Accounts for costs related to the Joint Dispatch random drug testing program. Contractual Disbursements 521180 2022 Budget 2023 Budget $4,000 $4,000 Finance and Accounting Services 521205 2022 Budget 2023 Budget $973,044 $1,013,689 Information Technology Services 521215 2022 Budget 2023 Budget $782,923 $857,200 Technology Fund Allocation Corporate Fund 94.00% Water Fund 5.00% Sanitary Fund 1.00% Medical Services 521230 2022 Budget 2023 Budget $675 $700 Village of Glenview - 2023 Budget 38 Management Services Department Function Services Qty Unit Cost Total Cost Dispatch Random Drug Testing 4 $100 $400 Dispatch Random Drug Testing – Annual Administrative Fee 1 $300 $300 TOTAL $700 Accounts for the cost of supporting non-profits and Village-sponsored programs that benefit Village residents. Applications for funding are evaluated by a staff committee and funding recommendations are provided to the Village Board for final review and approval. The 2023 funding for recurring costs for non- profit services is $427,216. Accounts for the service fees for outside firms and agencies that support the work of the Management Services Department. Please see the content below the chart for additional details. Special projects to implement software solutions are also budgeted in this account. There is a decrease from 2022 to 2023 due to a $25,000 reduction in consultation services regarding the Sexton Landfill project which is near to completion; a $15,000 decrease due to the discontinuation of Media Communication Monitoring and Reporting services following an evaluation of the communications team; reduction of the scope for communications services support due to the hiring of the Community Engagement Manager position; completion of Incode Local Court software implementation totaling $20,700; and a reduction in the cost of dispatch quality assurance of approximately $9,000. Function Professional Services Qty Unit Cost Total Cost VMO Glenkirk Recycling Agreement – Paid monthly for removal of aluminum cans by Glenkirk residents. 1 $849 $849 VMO Twilight Show (July 4th fireworks) Traffic Control Vendor Agreement - to augment Police personnel for traffic control related to the Park District fireworks display 1 $16,064 $16,064 VMO Other Professional Service Consultation Contracts (see below) 1 $65,000 $65,000 VMO Recording Secretary for regular and special Village Board meetings 30 $300 $9,000 VMO Resources for Website Enhancements Related to Communications and Business Analytics 1 $30,000 $30,000 Communications Communications Supplementary Services for implementation of community engagement plan (see below) 1 $81,510 $81,510 Communications Social Media Archiving Service 1 $2,988 $2,988 Legal Municipal Code Updates, Subscription and Administration Fee 1 $7,000 $7,000 Legal Administrative Law Judge for adult and juvenile administrative proceedings related to legal violations 11 $1,090 $12,000 Non-Profit Core Service Funding 521275 2022 Budget 2023 Budget $425,735 $427,216 Other Professional Services 521290 2022 Budget 2023 Budget $492,699 $386,271 Village of Glenview - 2023 Budget 39 Management Services Department Function Professional Services Qty Unit Cost Total Cost HR Recording Secretary Board of Fire and Police Commissioners 5 $300 $1,500 HR Organizational Development and Diversity and Inclusion Consultant (see below) 1 $25,000 $25,000 Finance Various financial costs including GFOA certification/review, vendor credit reports, and safe cleaning 1 $1,885 $1,885 Finance Municipal Advisor and Debt Counsel 1 $2,000 $2,000 Administrative Document Scanning (94% of $6,852.50 allocated to Corporate) 1 $6,441 $6,441 Dispatch Rapid Notification license fee (see below) 1 $25,791 $25,791 Dispatch Language line translation service vendor agreement. 1 $2,500 $2,500 Dispatch Smart 911 (see below) 1 $16,590 $16,590 Dispatch Power DMS 1 $7,009 $7,009 Dispatch ProQA Annual Software Licensing for Emergency Medical Dispatch Programs (Medical Protocols) and Aqua (Quality Assurance) (see below) 1 $16,660 $16,660 Dispatch Frontline Parking and Vacation Watch system (see below) 1 $10,151 $10,151 Dispatch Software for quality assurance and training 1 $16,650 $16,650 Information Technology Microwave Link Maintenance (94% allocated to Corporate) for Village Network 1 $5,171 $5,171 Information Technology Electrical wiring services for IT (94% allocated to Corporate) 1 $1,880 $1,880 Information Technology Panda Doc (94% allocated to Corporate) 1 $6,503 $6,503 Information Technology Microwave Link Maintenance related to Joint Dispatch 1 $6,000 $6,000 Information Technology Upgrade to North Joint Dispatch Center Storage Area 1 $2,880 $2,880 Information Technology IT related services for the interface between different software packages 1 $2,798 $2,798 Information Technology IT related services for the New World interface 1 $2,686 $2,686 Information Technology GIS Consortium Shared Initiatives 1 $51 $51 Information Technology Municipal GIS Partners, Inc. 1 $1,669 $1,669 Information Technology GIS Software 1 $45 $45 TOTAL $386,271 Organizational Development and Diversity and Inclusion Consultant $25,000 An organizational goal of the Village is the development and implementation of a strategy to further promote a workplace culture that values diversity, equity and inclusion of all individuals working on behalf of the Village. Consultation services are included in the 2023 budget are to implement and support recommendations resulting from the cultural alignment study conducted in 2022. Consultation Services $65,000 From time to time, the Village works with consultants in a specialized field of work to provide data analysis, legislative support and consultation on County, State and Federal projects that impact the residents of Village of Glenview - 2023 Budget 40 Management Services Department Glenview. The 2023 budget was developed based on anticipated needs in addressing Federal, State and regional initiatives ($60,000). A portion of this account is allocated to conducting environmental studies at the Sexton Landfill, the proposed site of the Patriot Acres Compost Facility due to leachate pollution detected at the property; these studies are being conducted with the Village of Glenview and the Solid Waste Agency of Northern Cook County (SWANCC) ($5,000). This budget was decreased by $25,000 compared to 2022 due to the near completion of the Sexton Landfill project. Communications Supplementary Services $81,510 The continued implementation of the Community Engagement Plan is a major Village goal for 2023. The Community Engagement Manager is providing enhanced storytelling, social media and engagement opportunities with communications supplementary services provided by Public Communications Inc., a third-party communications consultant that provides digital communications support and graphic design. This amount was determined based on an analysis of the current costs and the anticipated scope of services for 2023. Rapid Notification $25,791 Rapid notification systems are used to disseminate information to large groups of people via phone call, text message, and email. Information can be for boil orders, water main breaks, missing persons, or other information that may have a time sensitive component to the message. The Village is using Rave Alert for rapid notification. In 2021, staff re-negotiated a shared purchase amongst Joint Dispatch Customers. The 2023 amount of $25,791 includes $3,674 for Glenview’s share of the annual licensing agreement. Glenview pays the annual license fees for each agency and is then reimbursed by the agency for their share of the fee. Smart 911 $16,590 Smart 911 is a service that allows residents to voluntarily register and provide medical and family information that would be beneficial for public safety to have access to in the event of the person calling 911. Smart 911 is owned by Rave, the same company operating the Village’s rapid notification system. Smart 911 is a shared purchase of which Glenview pays $2,147 of the $16,590 annual license fee. Glenview pays the annual license fees for each agency and is then reimbursed by the agency for their share of the fee. Emergency Medical Dispatch ProQA $16,660 In 2018, Glenview purchased ProQA software for the Emergency Medical Dispatch program. In 2020, 4 additional licenses were added and Glenview signed a multi-year agreement for support which resulted in a discount in licensing. The discount for the multi-year agreement is 20% resulting in a license cost of $1,190 per license per year for 14 licenses versus the non-discounted price of $1,500 per license. This agreement ends in 2023 and will need to be re-negotiated for future years beginning in 2024. Frontline $10,151 Frontline is a public safety tool for tracking parking permission and vacation watches. It allows public access for customers to enter their own information rather than call into the police department or dispatch. Taking phone calls for parking permission occupies a significant amount of time. In 2023 dispatch added training tracking, increasing our annual cost. Priority Dispatch Quality Assurance Review Services $16,650 Dispatch initially budgeted to outsource review of Emergency Medical Dispatch Protocols. Staff learned of an Artificial Intelligence tool that could aid in Quality Assurance and save on costs. Implementation of the AI tool is ongoing in 2022. Budget for the AI tool through our EMD vendor is approximately 36% less totaling $16,650 in 2023 (original budget of $25,992). Court Reporting Services 521510 2022 Budget 2023 Budget Village of Glenview - 2023 Budget 41 Management Services Department Accounts for the cost of court reporting services as needed for depositions or other litigation events. Historically, these expenditures have ranged from $0-$1,500 based on need. Due to the infrequent usage of court reporting, the 2023 budget remains at one session at $500. In 2019, the Village completed a review of legal services related to general legal counsel, prosecutorial services, employment law, and labor management. The evaluation considered a number of factors including experience, size and depth of the firm, concentration on municipal law, practices areas, and potential cost. Based on the evaluation, the Village’s Board of Trustees appointed Ancel/Glink as the Village Attorney. The 2023 budget accounts for the cost of the Village Attorney retainer for general work, FOIA consultation, required attendance at Village Board and Commission meetings and other work per the terms of their agreement. Accounts for costs related to the preparation and consultation for collective bargaining, as well as day to day questions related to recently implemented legislation, interpretation and application of Village policy. The 2023 budget of $45,000 is based on the 2023 project initiatives and trend history. Joint Dispatch includes $15,000 for general labor and personnel costs and upcoming labor negotiations. Accounts for prosecutorial services (Robbins DiMonte, Ltd.) for traffic citations, including moving violations and other petty offenses at the Circuit Court of Cook County’s Second Municipal District in Skokie ($29,175). This account also includes prosecutorial services related to the Village’s Administrative Adjudication for property code violations and local ordinance police violations ($38,723). The FY 2023 budget of $147,768 for cell phones and equipment is based on the fiscal year 2022 projection. The charges are allocated across funds based on general technology resource demands. The Corporate Fund allocation is 94% which is $147,768. In preparation of the 2023 budget staff reviewed actual usage and new service requests and budgeted slightly lower for 2023. Cell Phone Service Corporate Fund Allocation Total Cost Corporate Fund Cost Cellular service for phones and field computers (Verizon) 94% $146,000 $137,240 $500 $500 Legal Service/Retainer 521520 2022 Budget 2023 Budget $324,000 $333,720 Outside Litigation 521540 2022 Budget 2023 Budget $45,000 $45,000 Prosecutor Services 521550 2022 Budget 2023 Budget $65,920 $67,898 Cell Phone Service and Equipment 522115 2022 Budget 2023 Budget $149,449 $147,768 Village of Glenview - 2023 Budget 42 Management Services Department Cellular emergency phones and Board Epacket service (AT&T) 94% $10,000 $9,400 Payphone service at depot stations (Pacific Telemanagement) 94% $1,270 $1,128 TOTAL $157,270 $147,768 The FY 2023 total budget of $2,060 supports the biannual destruction of paper documents after they have been scanned and filed electronically as well as documents that have met their retention periods following the approval of the Illinois Department of Archives. The Corporate Fund portion is 94% or $1,936. Accounts for the Management Services divisions as well as Village Board of Trustee participation in various organizations. These organizational memberships provide services such as training, professional development, and useful information related to the profession. Function Membership Qty Unit Cost Total Cost VMO Northwest Municipal Conference (NWMC) annual membership fee 1 $25,000 $25,000 VMO Illinois Municipal League (IML) 1 $2,500 $2,500 VMO Metropolitan Mayors Caucus 1 $2,100 $2,100 VMO Localgovnews.org subscription 1 $1,440 $1,440 VMO Capitol Fax Online Newsletter Subscription 1 $500 $500 VMO Crain’s Annual Subscription 1 $169 $169 VMO International City/County Management Association (ICMA) dues for Village Manager and Deputy Village Manager 2 $1,400 $2,800 VMO Illinois City/County Management Association (ILCMA) dues for Village Manager and Deputy Village Manager 2 $65 $130 VMO International City/County Management Association (ICMA) dues for (4) VMO staff 4 $686 $2,742 VMO Illinois City/County Management Association (ILCMA) dues for (4) VMO staff 4 $65 $260 VMO Public Notary Recertification 1 $100 $100 VMO Illinois Government Finance Officers Associations (IGFOA) 1 $100 $100 VMO Harvard Business Review 1 $180 $180 VMO Association for Talent Development 1 $500 $500 VMO Organizational Development Network 1 $250 $250 Communications Online Newspaper Subscriptions 1 $500 $500 Communications City-County Communications & Marketing Association (3CMA) Awards Entry 1 $200 $200 Communications Illinois National Association of Telecommunications Officers and Advisors (NATOA) 1 $80 $80 Communications Canva graphics design software 1 $156 $156 Communications GVTV original production video contest entry fees 2 $100 $200 Document Destruction 522120 2022 Budget 2023 Budget $1,865 $1,936 Dues, Memberships, Subscriptions 522125 2022 Budget 2023 Budget $47,399 $47,845 Village of Glenview - 2023 Budget 43 Management Services Department Function Membership Qty Unit Cost Total Cost HR IL and National Public Employer Labor Relations Association (IPELRA/NPELRA) Membership dues HR Manager/Generalist 2 $250 $500 HR Society for Human Resource Management membership – HR Manager and HR Generalist 2 $230 $460 HR CityTech USA - Publicsalary.com 1 $400 $400 Dispatch Assoc. of Public Safety Communications Officials (APCO) 1 $339 $339 Dispatch National Emergency Number Association Membership 2 $142 $284 Dispatch Licenses with IL Dept. of Public Health for Emergency Medical Dispatch certifications 10 $30 $300 Dispatch IPELRA membership 1 $250 $250 Dispatch CPR and AED certifications and renewals 23 $20 $460 Dispatch Priority Dispatch Emergency Medical Dispatch renewals 1 $3,280 $3,280 Records Law Enforcement Records Managers of Illinois (LERMI) annual membership for Customer Service Manager and Records Coordinator 2 $40 $80 Administration ICMA - Illinois City/County Management Association Dues 2 $200 $400 Administration ILCMA - International City/County Management Association Dues 1 $200 $200 Administration National Government Finance Officers Association (GFOA) Membership 1 $305 $305 Administration Illinois GFOA Membership 1 $300 $300 Administration Midwest Association of Public Procurement (MAPP) 1 $45 $45 Administration National Institute of Governmental Purchasing (NIGP) 1 $190 $190 Administration Illinois Association of Public Procurement Officials 1 $45 $45 Resolution Center One Notary Fee Resolution Center Staff Member 1 $100 $100 TOTAL $47,845 Accounts for the postage costs for routine outgoing mail and shipping Village-wide, 10 issues of the Village Newsletter, bulk mailing for special event notifications, courtesy reminder notices for commuter parking renewals/purchases, routine shipping costs, and mailings for new resident information. Function Postage Qty Unit Cost Total Cost General Gov’t Routine Village Hall postage 1 $19,567 $19,567 General Gov’t Postage Machine Lease 1 $343 $343 VMO Routine shipping postage 1 $770 $770 Communications Village newsletter 10 $4,500 $45,000 Communications Special event mailings (Memorial Day, 4th of July, Open Hours) 1 $3,750 $3,750 Postage 522145 2022 Budget 2023 Budget $70,178 $72,400 Village of Glenview - 2023 Budget 44 Management Services Department Function Postage Qty Unit Cost Total Cost Communications New resident packet postage shared between the Village, Park District and Chamber 750 $2.96 $2,220 Finance FedEx Shipping for Management Services 1 $750 $750 TOTAL $72,400 Accounts for the cost of printing the newsletter and other Village materials. The increase from 2022 to 2023 is primarily driven by the rising cost of the Village’s paper newsletter. This is directly related to the increased cost of paper being seen by printing and publishing companies. The Glenview Report is printed and delivered to all addresses in Glenview ten times per year and is one of the primary vehicles for key Village communications. This line item totaled $32,000 in the 2022 budget. Staff recently completed a formal request for proposal process for these services through December 2023. The resulting pricing substantially increased from the lowest responsible bidder. These services are budgeted at $63,000 for 2023. Function Description Qty Unit Cost Total 2023 Cost Communications 10 issues of Village Newsletter 10 $6,300 $63,000 Communications Constant Contact subscription for e- newsletters 1 $1,050 $1,050 Communications Resident open house postcards 1 $400 $400 Communications Professional printing of New Resident Handbooks 1 $4,000 $4,000 Communications Promotional items for community events promoting various channels to interact with the Village 1 $3,000 $3,000 Finance Posting Budget Notice and Treasurer’s Report 1 $1,600 $1,600 Finance Printing Budget and Annual Financial Report 1 $1,500 $1,500 Records Police return address envelopes 1 $350 $350 Records Expungement Jackets 1 $350 $350 Records Handicap Permits 1 $250 $250 Records Warrant Jackets 1 $350 $350 Records Bike Registration Labels 1 $255 $255 Records Case Jackets 1 $2,500 $2,500 TOTAL $78,605 Accounts for the cost of one Digital Mailing System lease agreement located at Village Hall in the quarterly amount of $858 for an annual total of $3,432 for 2023. Printing and Publishing 522150 2022 Budget 2023 Budget $41,782 $78,605 Rentals 522155 2022 Budget 2023 Budget $3,448 $3,432 Village of Glenview - 2023 Budget 45 Management Services Department This account includes ongoing software maintenance charges as well as any proposed projects that require software. The selection of new software is competitively bid and awarded. The charges are allocated across funds based on general technology resource demands using Charts 2 (All Funds) and 3 (Corporate Fund only), updated annually, and summarized below by function. Software that supports a specific function is charged directly to the appropriate account. For example, utility billing software is charged toward the Water and Sanitary Sewer Funds and New World software is offset through Joint Dispatch revenue. The FY 2023 software budget includes ongoing support of MUNIS SaaS (Software as a Service); telephones; dispatch software solution to interface Glenview’s Computer Aided Dispatch software to neighboring jurisdiction’s Computer Aided Dispatch software; police ALJ software; and O365;. New Software requests total approximately $160,000 and include Payroll, Performance Metric tracking, and updated offsite data back-up for disaster recover. Additionally, staff has budgeted 7-10% increases for core software packages such as MUNIS, O365, and Talentspace (SABA performance tracking software). Software Licensing 522160 2022 Budget 2023 Budget $1,651,027 $1,925,728 Village of Glenview - 2023 Budget 46 Management Services Department The FY 2023 budget for general telephone service, 911 lines, and fiber connection charges is for the Village and its Dispatch partners. The budget was projected based on the projection of FY 2022 expenditures. The charges are allocated across funds based on general technology resource demands. Joint Dispatch charges are offset by Joint Dispatch revenue. The total FY 2023 budget is $343,995 of which $334,853 is supported by the Corporate Fund. The programs are summarized below. Voice and Data Services Corporate Fund Allocation Total Cost Corporate Fund Cost Telephone Services (AT&T, Call One, moves/adds/changes) 94% $127,323 $119,622 Cable Television (Comcast) 94% $5,623 $5,288 Village Facility Data Service (Wide Open West, NT Consortium) 94% $20,720 $19,480 Glencoe/Kenilworth/Northfield/Winnetka Data (Comcast) 100% $61,208 $61,208 Glenview/Grayslake Data Connection (Comcast) 100% $14,246 $14,246 Joint Dispatch Highland Park Consolidation Data (Comcast) 100% $67,776 $67,776 Lindenhurst Data Connection (Comcast) 100% $14,246 $14,246 Description Corporate Fund Allocation Total Cost Corporate Fund Cost General Village-wide Software Varies $197,056 $181,570 Geographic System Information (GIS) Software – GISSW 94% $4,934 $4,636 Office Software – OFFSW Varies $365,332 $349,598 Network Software – NETSW Varies $118,549 $111,841 Tyler Munis Software – MUNSW Varies $371,282 $348,744 Police Software – POLSW 100% $58,180 $58,180 Public Works Software – PWSW Varies $16,927 $16,097 Timekeeping Software – TIME Varies $17,737 $17,612 GovIT Consortium Software – GOVIT 93.25% $38,383 $36,081 Glencoe/Kenilworth/Northfield/Winnetka Software – GKNW 100% $241,164 $241,164 Glenview/Grayslake Software – GVGLD 100% $72,682 $72,682 Joint Dispatch Highland Park Consolidation Software – JDHPC 100% $233,845 $233,845 Joint Dispatch Public Safety Consolidation Software – JDPSC 100% $159,904 $159,904 Niles/Morton Grove Software – NIMGD 100% $88,173 $88,173 Lindenhurst Software – LINDN 100% $3,161 $3,161 Glenview Public Television – GVTV 100% $2,440 $2,440 TOTAL $1,989,424 $1,925,728 Telephone 522170 2022 Budget 2023 Budget $302,116 $334,853 Village of Glenview - 2023 Budget 47 Management Services Department Voice and Data Services Corporate Fund Allocation Total Cost Corporate Fund Cost Niles/Morton Grove Data Connection (Comcast) 100% $14,246 $14,246 Fiber Connection (Illinois Century Network) 100% $18,741 $18,741 TOTAL $343,995 $334,853 Accounts for the cost of regularly scheduled maintenance to existing or newly purchased equipment in Joint Dispatch. There are three new items added to maintenance for 2023 which account for 96% of the increase from the 2022 budget. In 2022, a fire new station alerting system was installed and no maintenance was needed in 2022. The cost of maintenance is $26,900. In 2018 Joint Dispatch upgraded the 911 phone system and pre-purchased a multi-year agreement. The agreement ended in 2022 requiring on-going maintenance in 2023 and beyond. Lastly, dispatch console cleaning services was added in 2023. The consoles are under warranty and the manufacturer requires a certified provider to maintain the equipment. Description 2022 Budget 2023 Budget Maintenance Agreement and software and hardware upgrade for dispatch MCC7500 radio consoles. The cost represents the first year of a 3-year agreement that includes replacement of hardware such as switches, gateways, and PC, along with firmware upgrades to STARCOM radios necessary to keep connected to the State system. A multi-year contract provides an approximate 17% discount versus a single year price. $82,933 $82,933 Maintenance agreement for non-STARCOM and STARCOM radio equipment. $6,876 $7,358 Purchase, replacement, and repair of headsets and parts, used by Telecommunicators. $3,200 $3,500 Outdoor weather warning system maintenance $4,691 $5,019 Maintenance and repair of dispatch furniture $5,000 $18,500 Fire Station Alerting – included in first year of new US Digital Station Alerting $0 $26,900 CAD mapping maintenance for closest unit dispatch $1,445 $3,000 Maintenance Agreement for 911 Phone systems $0 $50,000 Annual Dispatch console cleaning service $0 $13,000 TOTAL $104,145 $197,210 Accounts for the costs of pre-employment tests and processes used during the selection process for new hires and promotions for Village Hall/Administration and Dispatch departments. Selections and promotions services for Public Works, Police, and Fire departments can be found in those individual department Equipment Maintenance 522230 2022 Budget 2023 Budget $104,145 $197,210 Selections and Promotions 523020 2022 Budget 2023 Budget $24,330 $24,375 Village of Glenview - 2023 Budget 48 Management Services Department budgets. The 2023 budget includes increased job advertisement costs as a result of on-going efforts to expand the diversity of candidate pools for open positions through targeted postings on job boards. Function Selections and Promotions Quantity Unit Cost Total Cost HR Village Hall Job Advertisements 10 $700 $7,000 HR Village Hall Background Check 10 $200 $2,000 Dispatch Background Check 16 $200 $3,200 Dispatch Polygraph 11 $175 $1,925 Dispatch Psychological Evaluation 10 $675 $6,750 Dispatch Pre-employment Physical 10 $250 $2,500 Dispatch Job Advertisements 4 $100 $400 Dispatch Expedited Pre-employment results as needed 3 $200 $600 TOTAL $24,375 Accounts for expenses incurred and programs led by the Village Board of Trustees. The 2023 budget increased due to additional employees reaching the 25-year milestone and additional materials and supplies. Function Description Qty Unit Cost Total Cost VMO Civic Awards dinner 10 $50 $500 VMO Northwest Municipal Conference – Legislative Activities 1 $675 $675 VMO President’s Scholarship to Glenbrook South student 1 $1,000 $1,000 VMO Board of Trustees meeting supplies 1 $200 $200 VMO Officials’ Dinner 70 $50 $3,500 VMO 25-Year Employee Recognition Gift Card and Engraved Plaque 9 $202.50 $1,823 VMO Coffee with the Council Materials 1 $300 $300 VMO New Trustee materials including photos, shirts, and orientation supplies 1 $488 $488 VMO Board and Commissioners recognition 1 $100 $100 TOTAL $8,586 Commodities Accounts for the supplies for the Glenview TV production. Each year GVTV provides an updated equipment request to support annual programming. The 2023 budget includes replacement of two camcorders ($7,657), and a wireless microphone system ($705). The variance from year to year is primarily due to the need to replace two camcorders in 2023 versus 2022 when one was replaced. Trustee Expenses 523030 2022 Budget 2023 Budget $7,781 $8,586 Audio Visual Supplies 531025 2022 Budget 2023 Budget $4,663 $8,362 Village of Glenview - 2023 Budget 49 Management Services Department Accounts for battery backup uninterruptible power supply (UPS) batteries for computer equipment which provides power in a main power failure. One unit replaced annually with larger replacement budgeted as needed. Accounts for the provision of computer operational supplies to replace older or broken equipment such as headsets, flash drives, mouse, keyboards, speakers, wiring and laptop batteries. Accounts for consumable printer supplies (toners and fusers) for thirteen (13) copiers – 5 large heavy duty, 8 small/medium duty and fifty-five (55) Village printers and supplies for a large format color plotter and a blueprint machine. The FY 2023 budget is based on 2022 projections of $37,500. This account is projected to be over budget due to increased demand on copy supplies with more staff back in the office regularly. The total budget of $42,463 is allocated across funds with Corporate Fund expenditures of $39,951 or 94% of the total budget. This account includes expenditures for extended warranties and maintenance agreements for network hardware (servers, data storage devices, routers, and wireless access points), audio visual video equipment, Kronos Time Clocks, Voice-over IP and conference phone replacements, and leasing of GPS hardware/software for a total IT Corporate Fund budget of $217,621. This account also includes network switches/hardware to support Joint Dispatch, and various pieces of equipment to support GVTV ($3,150). Accounts for office supplies used in the Village Manager’s Office ($1,100), consolidated supplies for Finance/Records/Resolution Center ($8,505) and Dispatch ($750) as well as postage machine supplies for the Municipal Center postage machine ($700). These figures were developed through a review of previous year expenditures and anticipated 2023 needs. Batteries (Specialized) 531030 2022 Budget 2023 Budget $2,984 $3,008 Computer Supplies 531060 2022 Budget 2023 Budget $7,500 $7,557 Computer/Printer/Copier Toner 531070 2022 Budget 2023 Budget $29,840 $39,951 Electronic Equipment and Supplies 531080 2022 Budget 2023 Budget $73,035 $220,771 General Office Supplies 531110 2022 Budget 2023 Budget $9,955 $11,055 Village of Glenview - 2023 Budget 50 Management Services Department Accounts for 4th of July Twilight Show (fireworks) crowd and traffic control supplies (i.e. cones, barricades, signage, flares and direction glow-sticks). This amount is based on a three-year average which has increased from previous years based on increased activity level as these events have resumed. Full-time uniform allowance, $600 per Telecommunicator and Supervisor. Part-time uniforms are initially provided and then replaced as needed. Function Description Qty Unit Cost Total Cost Dispatch Full-Time Telecommunicator Supervisor Uniform Allowance 45 $600 $27,000 Dispatch Part-Time Telecommunicator Uniform Allowance 2 $500 $1,000 TOTAL $28,000 Accounts for miscellaneous equipment required to support various programs, as well as coffee supplies and costs related to employee engagement events and initiatives. The Village is also expanding its apparel program to offer apparel to all staff and contractors. Previously this program was limited to non-union positions and contractors. Dispatch budgets to replace heavy duty chairs in the dispatch center each year. Heavy duty chars are also referred to as 24/7 use chars, as these chairs are typically in use 24 hours per day, 7 days a week. The wear and tear on 24/7 furniture means they have to be replaced more often than a typical office chair. Repair parts over the lifespan of a chair are also included in the budget. Function Description Qty Unit Cost Total Cost General Gov’t Village logo apparel 125 $52 $6,500 Admin Coffee Supplies for Manager’s Office, Records, Resolution Center, Finance 1 $2,000 $2,000 HR Labor law posters 13 $35 $455 HR Meeting supplies 3 $100 $300 HR Employee Connections supplies/refreshments/meals 2 $700 $1,400 HR Supervisor Connections supplies/refreshments/meals 2 $700 $1,400 HR All Employee Staff Meeting supplies/refreshments/meals 2 $700 $1,400 HR Books and educational material 1 $250 $250 Dispatch Dispatch center chairs and chair repair parts 1 $3,210 $3,210 Dispatch 24/7 Heavy Duty Chairs 4 $2,500 $10,000 Traffic Control Supplies 531225 2022 Budget 2023 Budget $800 $1,700 Uniform and Shoe 531230 2022 Budget 2023 Budget $28,000 $28,000 Other Supplies 535050 2022 Budget 2023 Budget $64,845 $76,236 Village of Glenview - 2023 Budget 51 Management Services Department Function Description Qty Unit Cost Total Cost Records ID Machine Contract, ID Supplies (ID cards and ink) and maintenance for shredder located in Records 1 $1,310 $1,310 Resolution Center Public Outreach “Pop-up Shops” Giveaways 12 $25 $300 Information Technologies Update desks and workspace in IT 1 $46,061 $46,061 Commuter Parking Commuter parking permits for 2023 1 $1,650 $1,650 TOTAL $76,236 Other Charges Accounts for the reserve established for unforeseen expenses to be used at the Village Manager’s direction. The 2023 budget remains flat with the 2022 budget of $400,000. Accounts for acknowledgement of employee life events such as bereavement arrangements or cards for welcoming a new child ($625); meals for extreme weather events, after-hours required work such as end of year book closing, and special employee recognition events ($500); 9-1-1 public education material ($800), supplies including food for meetings hosted by Joint Dispatch or extended hours/after-hours events for front-line staff ($300). Accounts for adjustments made to customer accounts that are older than one year. This is an estimate based on historical trend data. Accounts for the employee development and professional development in specific areas. The training not only enhances the employees’ career but maintains and develops additional skills for the benefit of the organization and the residents served. The 2023 budget increased primarily due to the addition of security awareness training combined with increased quantities and costs of training. Contingencies 540070 2022 Budget 2023 Budget $400,000 $400,000 Other Expense 540190 2022 Budget 2023 Budget $2,075 $2,225 Bad Debt Expense 540195 2022 Budget 2023 Budget $5,000 $5,000 Training 540300 2022 Budget 2023 Budget $178,085 $191,954 Village of Glenview - 2023 Budget 52 Management Services Department Function Training Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost VMO ICMA Annual Conference 3 $500 $1,500 $1,200 $3,600 $5,100 VMO ILCMA Winter Conference 5 $250 $1,250 $300 $1,500 $2,750 VMO ILCMA Summer Conference 5 $250 $1,250 $300 $1,500 $2,750 VMO Local Trainings & Seminars 15 $150 $2,250 - - $2,250 HR Employee 1:1 coaching session 1 $1,000 $1,000 - - $1,000 HR Harassment and discrimination online training 1 $6,000 $6,000 - - $6,000 HR Front-line Supervisor training 1 $50,000 $50,000 - - $50,000 HR Employment law seminar- IPELRA (1-day event) 5 $75 $375 - - $375 HR IPELRA Annual Employment Law Conference (3 day) 1 $615 $615 $900 $900 $1,515 HR Labor Arbitration Institute (1 day) 2 $450 $900 - - $900 HR Management Leadership Training 1 $16,000 $16,000 - - $16,000 HR Miscellaneous Webinars and Training 1 $2,500 $2,500 - - $2,500 HR Peer Support Training 2 $1,500 $3,000 - - $3,000 HR LEAD Training through Weldon Cooper (2 attendees) 2 $4,650 $9,300 $1,000 $2,000 $11,300 HR Various Selections and Promotions Interview Trainings 1 $15,000 $15,000 $15,000 HR Preparation course for Society for Human Resource Management (SHRM) certification exam 1 $1,375 $1,375 - - $1,375 HR IPELRA Negotiation Simulation Training 2 $400 $800 $975 $1,950 $2,750 Comms. GVTV Advanced After Effects Training 1 $1,200 $1,200 - - $1,200 Comms. Webinar and Conference Training for Community Engagement Manager 1 $3,000 $3,000 - - $3,000 Dispatch IPSTA-911 Annual Conference 4 $150 $600 $725 $2,900 $3,500 Dispatch New World Annual Conference 3 $1,300 $3,900 $1,933 $5,800 $9,700 Dispatch Navigator Emergency Medical Dispatch Conference 4 $600 $2,400 $1,900 $7,600 $10,000 Dispatch Emergency Medical Dispatch initial certification 4 $400 $1,600 - - $1,600 Dispatch Center Manager Certification Program (CMCP) through National Emergency Number Association 3 $1,300 $3,900 - - $3,900 Village of Glenview - 2023 Budget 53 Management Services Department Function Training Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Dispatch Outside Training courses for Full-Time Telecommunicators 20 $400 $8,000 - - $8,000 Dispatch Outside Training for Supervisors 5 $400 $2,000 - - $2,000 Records LERMI annual conference Q2 2022 2 $40 $80 - - $80 Records Police Records conferences, seminars and webinars 6 $250 $1,500 - - $1,500 Records LERMI annual meeting Q4 2022 2 $45 $90 - - $90 Records Tyler Connect Conference (5/7-5/10/2023) in Austin, TX 2 In MUNIS PACE- O5 fees below - $1,980 $3,960 $3,960 Records Training transportation reimbursement 1 $190 $190 - - $190 Resolution Center Tyler Connect Conference (5/7-5/10/2023) in Austin, TX 1 In MUNIS PACE- O5 fees below - $1,980 $1,980 $1,980 Resolution Center Seminars and Webinars 6 $50 $300 - - $300 Resolution Center Additional LAMA Training to support software implementation 1 $5,000 $5,000 - - $5,000 Finance Purchasing courses to support decentralization efforts 4 $500 $2,000 - - $2,000 IT Business applications (Microsoft Office, SharePoint, and Laserfiche) 1 $3,023 $3,023 - - $3,023 IT MUNIS PACE-05 Training (5 Training Days, 3 Tyler Connect Conferences passes, one triennial assessment) 1 $6,146 $6,146 - - $6,146 IT Security Awareness Training 1 $140 $140 - - $140 IT Password Self Service 1 $80 $80 - - $80 TOTALS $94,639 $27,090 $191,954 Accounts for the Village’s tuition reimbursement program which is outlined in the Employee Handbook. The budgeted amount is based on historic utilization of this program. Tuition Reimbursement 540305 2022 Budget 2023 Budget $35,000 $35,000 Village of Glenview - 2023 Budget 54 Management Services Department Accounts for travel expenses associated with GVTV utilizing personal vehicles to travel to shoot locations around town ($75), Dispatch staff traveling to non-training functions including downstate and regional meetings ($500), and Village Manager’s Office staff traveling to Springfield, Illinois for legislative hearings ($1,000). Resolution Center traveling to meetings, delivering documents or other non-training functions ($150). Capital Outlay Building Improvements 550040 2022 Budget 2023 Budget $28,000 $10,000 Painting and flooring at North Center was a one-time cost in 2022. The 2023 budget is for continued improvements to the North dispatch center. The improvement is intended to add an access point making ingress/egress to the dispatch center easier for the Telecommunicators. Interfund Charges Accounts for charges to the Capital Equipment Replacement Fund (CERF) for future replacement of the Village IT equipment such as copiers, computers, laptops, network servers and storage, printers, the telephone system, audio visual, SCADA equipment, and Starcomm system and radios. It also includes future replacement of the Joint Dispatch equipment such as furniture, voice loggers, telephones, radios, and microwave communication equipment. The total equipment value and replacement cycles are reviewed and updated annually. CERF charges have been updated to reflect increasing costs and new items added to the equipment listing. Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Accounts for the portion of the Village’s general liability insurance costs allocated to the Corporate Fund. Travel Reimbursement 540310 2022 Budget 2023 Budget $1,575 $1,725 CERF Charges 560010 2022 Budget 2023 Budget $713,129 $865,007 FRRF Charges 560040 2022 Budget 2023 Budget $214,651 $69,577 General Liability Insurance 560070 2022 Budget 2023 Budget $794,857 $951,183 Village of Glenview - 2023 Budget 55 Management Services Department Accounts for the portion of the worker’s compensation insurance costs allocated to the Corporate Fund. Risk Management Fixed Charges 560100 2022 Budget 2023 Budget $512,531 $640,338 Village of Glenview - 2023 Budget 56 Public Works 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 1,491,157 1,443,107 1,481,018 1,585,532 142,425 Contractual 3,370,990 4,287,175 4,377,997 4,759,837 472,662 Commodities 1,226,275 1,410,246 1,599,546 1,839,352 429,106 Other Charges 8,845 13,880 13,880 16,065 2,185 Capital Outlay 104,499 120,000 120,000 150,000 30,000 Interfund Charges 968,261 1,008,483 1,124,401 930,351 (78,132) Public Works Total 7,170,026 8,282,891 8,716,842 9,281,137 998,246 Public Works Department Summary Public WorksVillage of Glenview - 2023 Budget 57 Public Works 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 914,585 847,602 872,153 980,706 133,104 511130 ‐ Temporary/Seasonal Salaries 17,467 29,400 29,400 29,986 586 511210 ‐ Overtime Salaries 114,330 167,500 167,500 162,444 (5,056) 511240 ‐ Longevity Pay 13,682 13,588 13,588 14,165 577 511270 ‐ Vacation Buy Back 43,122 25,000 31,178 30,000 5,000 512110 ‐ Deferred Comp ‐ ‐ ‐ 1,312 1,312 512120 ‐ Auto Allowance ‐ ‐ ‐ 1,500 1,500 514110 ‐ FICA Payments 81,400 82,902 84,998 93,212 10,310 514210 ‐ IMRF Payments 127,334 102,524 108,375 87,841 (14,683) 514410 ‐ Health Insurance 177,876 173,541 173,541 183,316 9,775 515300 ‐ Incentives And Recognition 610 300 285 300 ‐ 515700 ‐ Certification Pay 750 750 ‐ 750 ‐ Total Personnel 1,491,157 1,443,107 1,481,018 1,585,532 142,425 Contractual 521220 ‐ Landscape Services ‐ 327,543 400,000 697,940 370,397 521230 ‐ Medical Services 3,623 1,400 1,750 2,890 1,490 521290 ‐ Other Professional Service 467,921 605,089 605,089 591,069 (14,020) 521295 ‐ PW Outsourced Svcs & Contract Mgmt 321,321 325,518 325,518 19,415 (306,103) 521540 ‐ Outside Litigation 2,257 2,250 3,265 3,038 788 522125 ‐ Dues, Memberships, Subscriptions 2,693 4,265 4,265 4,265 ‐ 522145 ‐ Postage 130 100 100 150 50 522150 ‐ Printing And Publishing 968 1,200 1,200 1,200 ‐ 522155 ‐ Rentals ‐ ‐ ‐ 8,188 8,188 522210 ‐ Building Maintenance 342,806 401,614 401,614 450,840 49,226 522215 ‐ Building Repairs 93,408 100,000 80,000 95,000 (5,000) 522225 ‐ Electrical Repairs ‐ ‐ ‐ 500 500 522230 ‐ Equipment Maintenance 1,356 17,800 17,800 49,640 31,840 522245 ‐ Grounds Maintenance 159,710 146,623 146,623 173,085 26,462 522260 ‐ Mechanical Repairs 68,574 58,000 58,000 66,000 8,000 522280 ‐ Roadways Maintenance 109,511 125,724 132,724 161,819 36,095 522285 ‐ Snow And Ice Maintenance 871,255 1,190,886 1,190,886 1,391,459 200,573 523020 ‐ Selections & Promotions 2,273 4,337 4,337 5,000 663 524031 ‐ Harms Rd Lift Station 750 3,000 3,000 3,000 ‐ 524032 ‐ Cunliff Park Lift Station ‐ 3,000 3,000 3,000 ‐ 524040 ‐ PW Disposal Fees 58,144 55,150 75,150 61,298 6,148 524046 ‐ Locates 48,109 43,978 43,978 49,000 5,022 524050 ‐ Storm Water Maintenance ‐ 5,000 15,000 15,000 10,000 524055 ‐ Street Sweeping 116,928 122,371 122,371 126,043 3,672 524065 ‐ SWANCC Dumping Fees 566,917 601,827 601,827 640,498 38,671 524155 ‐ Tree Trimming 132,336 140,500 140,500 140,500 ‐ Total Contractual 3,370,990 4,287,175 4,377,997 4,759,837 472,662 Public Works Department Line Item Budget Public WorksVillage of Glenview - 2023 Budget 58 Public Works 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Commodities 531015 ‐ Appliances 11,667 5,000 8,500 2,000 (3,000) 531020 ‐ Asphalt 64,266 74,292 74,292 77,420 3,128 531021 ‐ Concrete 239,979 251,632 251,632 283,506 31,874 531045 ‐ Liquid De‐Icing 10,563 19,340 19,340 21,390 2,050 531047 ‐ Salt 392,215 422,160 422,160 436,145 13,985 531100 ‐ Fuel 4,013 5,500 8,000 10,000 4,500 531110 ‐ General Office Supplies 8,915 7,700 8,000 10,000 2,300 531125 ‐ Janitorial Supplies 21,088 46,250 40,150 51,420 5,170 531135 ‐ Limestone 7,097 6,846 6,846 7,052 206 531136 ‐ Topsoil 1,535 1,535 1,535 1,581 46 531145 ‐ Natural Gas 99,350 114,750 256,000 283,603 168,853 531155 ‐ Operational Supplies 76,148 110,500 110,500 126,987 16,487 531186 ‐ Refuse Carts 57,548 59,500 77,350 79,670 20,170 531205 ‐ Safety Equipment 58,101 7,220 7,220 7,520 300 531210 ‐ Signs‐Street & Traffic 13,968 14,500 14,500 14,500 ‐ 531225 ‐ Traffic Control Supplies 66 1,000 2,000 1,000 ‐ 531230 ‐ Uniforms/Shoe 6,718 7,091 7,091 7,078 (13) 531235 ‐ Electricity 97,070 167,000 202,000 299,500 132,500 531255 ‐ Yard Waste Sticker Purchases ‐ 4,500 4,500 4,500 ‐ 535050 ‐ Other Supplies/Tools 55,967 83,930 77,930 114,480 30,550 Total Commodities 1,226,275 1,410,246 1,599,546 1,839,352 429,106 Other Charges 540190 ‐ Other Expenses 2,238 1,900 1,900 1,965 65 540300 ‐ Training 6,500 10,480 10,480 12,600 2,120 540310 ‐ Travel Reimbursement 106 1,500 1,500 1,500 ‐ Total Other Charges 8,845 13,880 13,880 16,065 2,185 Capital Outlay 550150 ‐ Tree Planting Program 104,499 120,000 120,000 150,000 30,000 Total Capital Outlay 104,499 120,000 120,000 150,000 30,000 Interfund Charges 560010 ‐ CERF Charges 392,486 436,800 436,800 410,712 (26,088) 560040 ‐ FRRF Charges 109,091 93,937 93,937 28,818 (65,119) 560090 ‐ MERF Charges 466,599 477,746 593,664 490,821 13,075 560095 ‐ MERF‐Accident Charges 85 ‐ ‐ ‐ ‐ Total Interfund Charges 968,261 1,008,483 1,124,401 930,351 (78,132) Public Works Total 7,170,026 8,282,891 8,716,842 9,281,137 998,246 Public WorksVillage of Glenview - 2023 Budget 59 Public Works Department Public Works The Public Works Department is responsible for maintaining the high quality and safety of Glenview's infrastructure and facilities. The Village owns and maintains 154 lane miles of roadway, 288 miles of sidewalk, 2,159 streetlights and 30,593 public trees. Public Works is responsible for pothole patching, street sign maintenance, street sweeping, snow plowing, Geographic Information Systems (GIS), street lighting and traffic signal maintenance, sidewalk repair and maintenance, parkway tree removals and plantings, and brush pick up. The Village currently owns and maintains 31 facilities including the municipal center, five fire stations, two train stations, eight water pumping stations, four sanitary sewer lift stations, two storm sewer stations, two parking decks and other various facilities. Beyond annual operating maintenance, these facilities require capital maintenance and improvements to ensure they meet and exceed their useful lives and provide safe and clean environments for use by Village residents and staff. Annually, the Village Board reviews and approves the facilities capital improvement plan to ensure that Village facilities are properly maintained. All department functions are accounted for in several Village Funds (Corporate Fund, Glenview Water Fund, Glenview Sanitary Fund, Commuter Fund, Wholesale Water fund, Capital Equipment Repair Fund, Municipal Equipment Repair Fund and Facility Repair and Replacement Fund). The Public Works Department is staffed with 35 full-time positions including a Public Works Director, Deputy Director of Public Works, Public Works Superintendent, an Assistant to the Village Manager, (5) Public Works Supervisors, (19) Maintenance and Equipment Operators (MEO’s), an Executive Assistant, a Management Analyst, (2) Field Inspectors, a Fleet Supervisor, and (2) Mechanic Technicians. Additionally, the Public Works department employs the help of (4) winter seasonal hires to assist with snow and ice operations and (4) summer seasonal positions. As stated above, the Public Works Department budget and activities are included as part of eight Village funds. The Corporate Fund budget includes road, snow/ice, landscape, tree and facilities maintenance. Some highlights within the 2023 Public Works Department budget include:  Overall staffing is recommended to remain status quo.  Costs for many services, commodities and contracts has risen more than typical and have been adjusted herein to maintain current service levels.  Natural gas has seen a large cost increase of approximately 260% year over year (2021 to 2022). Current projections for 2023 expect natural gas costs to stay at elevated levels.  The Village’s public/parkway tree program budget has been adjusted to match canopy expansion recommendations in the Urban Forest Management Plan approved by the Village Board in April 2022. Personnel Expenditures Accounts for a portion of the salary expense for full-time Public Works positions. The 2023 budget includes a 2.5% merit pay increase and merit bonuses for non-union employees, and a 3.0% increase for union positions. The salary allocations for departmental staff are shown below. Salary Allocation by Fund Position Corp Water Wholesale Water Sanitary Sewer MERF Ins. & Risk FRRF Public Works Director 25% 59% 2% 9% - - 5% Deputy Director of PW 25% 59% 2% 9% - - 5% Regular Salaries 511110 2022 Budget 2023 Budget $847,602 $980,706 Village of Glenview - 2023 Budget 60 Public Works Department Salary Allocation by Fund Position Corp Water Wholesale Water Sanitary Sewer MERF Ins. & Risk FRRF Assistant to the Village Manager 40% 30% 5% 5% - 15% 5% Management Analyst 40% 30% 5% 5% - 15% 5% Executive Assistant 29% 58% 4% 9% - - - Public Works Superintendent 29% 58% 4% 9% - - - (2) Field Inspector 29% 58% 4% 9% - - - (19) MEO 29% 58% 4% 9% - - - (5) Supervisor 29% 58% 4% 9% - - - Fleet Supervisor - - - - 100% - - (2) Mechanic Technician - - - - 100% - - Accounts for the cost of four (4) winter seasonal employees and four (4) summer seasonal employees to assist with Public Works core service delivery. These positions are allocated as follows: 29% to the Corporate fund, 58% to the Water fund, 4% to the Wholesale Water fund, and 9% to the Sanitary Sewer fund. Accounts for overtime salaries and on-call pay for non-exempt Public Works employees that primarily results from the commitment to maintain appropriate service levels during unscheduled occurrences. Examples of such circumstances include inclement weather, water main breaks, and other infrastructure or facility emergencies. The 2023 budget is based on the Village’s hybrid model that leverages the value of in-house PW staff and outside contractors through outsourcing to perform typical PW functions such as locate services, asphalt repairs, etc. This is based on the three-year average plus the changes negotiated to the collective bargaining agreement in 2020. Temporary/Seasonal Salaries 511130 2022 Budget 2023 Budget $29,400 $29,986 Overtime Salaries 511210 2022 Budget 2023 Budget $167,500 $162,444 Village of Glenview - 2023 Budget 61 Public Works Department Longevity is paid to Public Works union employees per the union contract with 7 or more years of service hired prior to 1/1/15 (15 employees) and Public Works non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (7 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 9% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Accounts for the vacation time compensation paid to Public Works employees for a certain number of accrued and unused vacation hours in accordance with the Public Works Union contract and the Employee Handbook. The 2023 budget is based on review of program participation in prior years. Accounts for the sick time compensation paid to Public Works employees for a certain number of accrued and unused sick hours in accordance with the Public Works Union contract and the Employee Handbook. The 2023 budget is based on review of program participation in prior years. $230,922 $152,669 $180,665 $163,808 $142,600 $177,232 $167,500 $162,444 $‐ $50,000 $100,000 $150,000 $200,000 $250,000 2016 Actual 2017 Actual 2018 Actual 2019 Actual 2020 Actual 2021 Actual 2022 Estimate 2023 Budget Overtime Overtime Longevity Pay 511240 2022 Budget 2023 Budget $13,588 $14,165 Vacation Buy Back 511270 2022 Budget 2023 Budget $25,000 $30,000 Sick Buy Back 511280 2022 Budget 2023 Budget $0 $0 Village of Glenview - 2023 Budget 62 Public Works Department Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments for Salaries, Deferred Compensation, Vacation Buy-Back and Longevity. All Public Works employees are subject to Social Security and Medicare taxes. Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2023 employer rate is 7.39% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2023 rate is 24.05% lower than the 2022 rate of 9.73% primarily due to positive investment results and changes in the actuarial assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible Public Works personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. Accounts for gift certificates per the union contract. Account for incentive pay for employees who maintain an Arborist certification. Contractual Expenditures Accounts for the cost of Village owned median maintenance, monthly general landscaping services, monthly landscape services for The Glen Town Center, natural area maintenance, fence repairs, and the Patriot Boulevard median landscaping project. Other projects funded from this account include seawall erosion repairs, fishing platform repairs, north monument plant maintenance, Lake Glenview aeration maintenance, and other habitat restoration projects. An additional $32,560 is budgeted in the Water Fund for sod restorations. The 2023 budget increased due to absorbing landscaping costs for the Glen as well as costs previously budgeted in the Consolidated Contract line item. FICA Payments 514110 2022 Budget 2023 Budget $82,902 $93,212 IMRF Payments 514210 2022 Budget 2023 Budget $102,524 $87,841 Health Insurance 514410 2022 Budget 2023 Budget $173,541 $183,316 Incentives and Recognition 515300 2022 Budget 2023 Budget $300 $300 Certification Pay 515700 2022 Budget 2023 Budget $750 $750 Landscape Services 521220 2022 Budget 2023 Budget $327,543 $697,940 Village of Glenview - 2023 Budget 63 Public Works Department Accounts for random drug testing of Public Works employees per the union contract and Federal Department of Transportation regulations for employees who hold Commercial Driver’s Licenses (CDL). The 2023 budget increased due to higher unit prices and increased quantity of testing. Qty Unit Price Total Random Drug Testing (three employees selected quarterly) 12 $165 $1,980 Random Drug Testing – Annual Administrative Fee 1 $250 $250 Random Drug Testing – Additional As-needed 4 $165 $660 TOTAL $2,890 Accounts for the service fees for outside firms and agencies that support the work of the Public Works Department. Some services are associated with repairs from vehicle accidents which damage Village property. The Village seeks recovery to the full extent allowed from insurance coverage related to any property damage. The Village joined the GIS Consortium in 2006. GIS staffing is provided through the Municipal GIS Partners. The program staffing level and services are reviewed annually. Once needs are determined, the budget is allocated across funds based on general technology resource demands. Service Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Monthly testing and repairs of portable radios Chicago Communications 2022- 2023 Monthly 12 $800 $9,600 As-needed service for radio repairs on base stations & portables Chicago Communications 2022- 2023 Average cost 5 $320 $1,600 Installation of downtown banner and holiday tree lighting services B & B Holiday Lighting 2022- 2023 Annual service 1 $64,297 $64,297 Streetlight maintenance Lyons Pinner 2020- 2024 Bi-Monthly 6 $7,400 $44,400 Emergency streetlight repairs (poles and underground faults) Lyons Pinner 2020- 2024 Per Occurrence As Needed $55,252 $55,252 Routine traffic signal maintenance Lyons Pinner 2020- 2024 Monthly 12 $2,700 $32,400 Emergency traffic signal repair and planned Downtown Lyons Pinner 2020- 2024 Per Occurrence As Needed $55,000 $55,000 Medical Services 521230 2022 Budget 2023 Budget $1,400 $2,890 Other Professional Services 521290 2022 Budget 2023 Budget $605,089 $591,069 Village of Glenview - 2023 Budget 64 Public Works Department Service Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Improvements (two intersections) Repair and maintenance of emergency vehicle pre-emption system Meade Electric 2022- 2023 Service request 3 $6,000 $18,000 SCADA planning review, repair, and preventative maintenance Concentric 2021- 2024 Monthly and service requests 12 $414 $4,968 Drug and Alcohol Clearinghouse TBD N/A As needed 60 $1.75 $105 Sidewalk Grinding Pilot Program Hard Rock Concrete Cutters 2022- 2023 As needed 1 $10,000 $10,000 Weather Reporting Services TBD 2022- 2023 Snow Season 1 $3,500 $3,500 Parking Deck Janitorial Services Contract Perfect Cleaning 2021- 2023 Monthly and service requests 12 $1,732 $20,784 Pavement Sweeping Services Lakeshore Recycling Services 2020- 2023 As needed 1 $9,000 $9,000 The Glen Town Center Banner and Tree Lighting B & B Holiday Lighting 2022- 2023 Per Occurrence 1 $26,265 $26,265 Pedestrian Signal Upgrades Lyons Pinner 2020- 2024 Per Occurrence 1 $16,500 $16,500 GIS Consortium Shared Initiatives MGP 2021- 2023 Annual service 1 $6,341 $6,341 Municipal GIS Partners, Inc. MGP 2021- 2023 Annual service 1 $207,462 $207,462 GIS Hardware/Software MGP 2021- 2023 Annual service 1 $5,595 $5,595 TOTAL $591,069 Accounts for the outsourced professional services under the Baxter & Woodman contract to perform the services in the tables below. The Village began using Baxter & Woodman for various services in 2010. Over the years, the services have expanded and/or contracted based on the Village’s needs. Public Works Outsourced Management Fund Allocation Table Corporate Water Sanitary Wholesale Water 2023 Budget Contract Management (29%) $19,415 (58%) $38,831 (9%) $6,026 (4%) $2,678 $66,950 Public Works Outsourced Management 521295 2022 Budget 2023 Budget $325,518 $19,415 Village of Glenview - 2023 Budget 65 Public Works Department Corporate Water Sanitary Wholesale Water 2023 Budget Water Operation Services - (80%) $64,000 - (20%) $16,000 $80,000 Total Cost $19,415 $102,831 $6,026 $18,678 $146,950 Public Works Outsourced Management Corporate Fund Detail Accounts for the cost of labor attorneys for personnel matters and special projects. The 2023 total cost is estimated to be $6,750 and is allocated to the Corporate Fund (45% or $3,038), Water Fund (43% or $2,902), and Sewer Fund (12% or $810). Accounts for the participation in various organizations. These memberships provide services such as training, professional development, and valuable information. The 2023 budget includes the addition of expenses related to GIS which was previously managed by Administrative Services. Description Qty Unit Cost Total American Public Works Assoc. (APWA) membership 12 $170 $2,040 Illinois City County Management Association membership 2 $130 $260 International City Management Association membership 2 $150 $300 Illinois Society of Arboriculture 1 $180 $180 Suburban Tree Consortium 1 $575 $575 Illinois Public Works Mutual Aid 1 $250 $250 CDL renewals 5 $65 $325 Illinois Association of State Floodplain Managers membership 1 $75 $75 Illinois GIS Association 1 $65 $65 Urban Regional Information Systems Association (URISA) 1 $195 $195 TOTAL $4,265 Accounts for the cost of express shipping for packages to IDOT and other suppliers. The 2023 budget is based on a three-year average. Description Unit Measure Qty Unit Cost Total Cost Corporate Fund Cost Contract management for various PW contracts (concrete and asphalt) Monthly 12 $5,579 $66,950 $19,415 Water Operation Services Hourly TBD $106 $80,000 $0 TOTAL $146,950 $19,415 Outside Litigation 521540 2022 Budget 2023 Budget $2,250 $3,038 Dues, Memberships, and Subscriptions 522125 2022 Budget 2023 Budget $4,005 $4,265 Postage 522145 2022 Budget 2023 Budget $100 $150 Village of Glenview - 2023 Budget 66 Public Works Department Accounts for the cost to print snow route and utility maps for the use of Public Works staff. The 2023 budget is based on a three-year average. Accounts for maintenance costs of Village-owned facilities, but not limited to, the items in the table below. The 2023 budget includes anticipated contractual increases. Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Backflow testing DeFranco Plumbing 2022- 2023 Annual service 1 $3,665 $3,665 Custodial services Advanced Cleaning 2022- 2023 Monthly 12 $16,781 $225,062 Elevator preventative maintenance Otis Elevator 2020- 2025 Monthly 12 $414 $4,968 Fire extinguisher inspection Fox Valley Fire 2022- 2023 Annual service 1 $24,954 $24,954 Fire systems and security certification and inspections Fox Valley Fire 2022- 2023 Annual service 1 $26,954 $26,954 Generator Preventative Maintenance Midwest Power 2022- 2025 Monthly 12 $2,106 $25,272 Gun range maintenance and as needed repairs Best Technologies 2020- 2023 Quarterly 4 $9,401 $37,604 HVAC Preventative Maintenance Hayes Mechanical 2021- 2023 Annual service 1 $39,100 $39,100 Pest control TBD Quoted annually Occurrence 20 $100 $2,000 Uninterrupted power supply preventative maintenance Nationwide Power 2022- 2023 Annual service 1 $4,095 $4,095 Trane building automation Trane 2019- 2023 Annual service 1 $39,629 $39,629 Building security monitoring Tyco Annual contract Annual service 1 $17,537 $17,537 TOTAL $450,840 Accounts for costs associated with Village-owned facility repairs. The 2023 budget is based on a three-year average and as-needed projects which include facility painting, window washing, roof repairs, garage door repairs, plumbing repairs and electrical repairs. The reduction reflects the Fire Department now coordinating some repairs at the Village’s five fire stations. Printing and Publishing 522150 2022 Budget 2023 Budget $1,200 $1,200 Building Maintenance 522210 2022 Budget 2023 Budget $401,614 $450,840 Building Repairs 522215 2022 Budget 2023 Budget $100,000 $95,000 Village of Glenview - 2023 Budget 67 Public Works Department Accounts for maintenance of the scissor lift, air compressors, and all fitness equipment maintenance. The budget increase in this account is due to budgeting for AED maintenance and repairs as-needed repairs. Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Scissor Lift Quoted annually N/A As needed 1 $1,000 $1,000 Air Compressors Quoted annually N/A As needed 2 $550 $1,100 Aerial Work Platform Maintenance Three-year average N/A As needed 1 $500 $500 Fitness Equipment Maintenance Direct Fitness Solutions 2019-2022 As needed 4 $950 $3,800 Garage Door Maintenance - Contract United Door & Dock 2022-2025 As needed 1 $12,000 $12,000 AED Maintenance and Repairs (managed by Fire) Three-year average N/A As needed 1 $3,000 $3,000 Fountain Maintenance TBD N/A As needed 1 $10,000 $10,000 Inspection and Maintenance for Cale Parking Machines Total Parking Solutions Through 2024 As needed 1 $18,240 $18,240 TOTAL $49,640 Accounts for the maintenance of Village grounds, such as fence repairs and replacements along with tree and stump removal. The fence repair services are based on a three-year average. Fence Repair The Village solicited a new contract in 2020 for the contract years of 2021-2023. The 2023 budget is based on a three-year average, plus as needed repairs. The costs are allocated to multiple funds as shown in the table at right. Tree and Stump Programs Staff has developed a six-year tree program to remove dead and diseased trees and stumps throughout the Village. Starting in 2020, the Village was separated into six geographic sections (shown below) and trees and stumps are removed from one section annually. The Village’s tree program includes tree and stump removal, tree trimming, tree planting, and tree assessments. The Village also receives routine tree and stump removal requests and emergency tree and stump removal requests via the work order program. An annual tree survey of the next year section is conducted to determine the program costs for the following year. In Equipment Maintenance 522230 2022 Budget 2023 Budget $17,800 $49,640 Grounds Maintenance 522245 2022 Budget 2023 Budget $146,623 $173,085 Fence Repairs and Replacement Corporate (95%) $45,526 Water (5%) $2,277 2023 Budget $47,803 Village of Glenview - 2023 Budget 68 Public Works Department 2023, staff will be servicing tree and stump removal, tree trimming and tree planting in section 4 and will be performing tree assessments in section 3. Tree and Stump Removals Description 2022 2023 Tree/Stump Removal Program $41,713 $42,514 Tree/Stump Removal Requests $38,930 $39,731 Tree/Stump Emergency Removal Requests $10,200 $11,002 Tree Surveying/Assessments $16,000 $16,801 TOTAL $106,843 $110,048 Train Station Maintenance This includes sod and general landscaping at the Village’s two Metra stations, for a total of $15,235. Accounts for maintenance and repairs to HVAC equipment, generators, elevators and boilers. The 2023 budget is based on a three-year average. Mechanical Repairs 522260 2022 Budget 2023 Budget $58,000 $66,000 Description 2022 2023 Generator Repair Services $20,000 $23,000 Elevator Repair Services $3,000 $3,000 HVAC Repair Services $20,000 $23,000 Additional Mechanical Repairs $15,000 $17,000 TOTAL $58,000 $66,000 Village of Glenview - 2023 Budget 69 Public Works Department Accounts for the maintenance of Village roadways and pavement and thermoplastic marking (see below). This includes monthly electrical inspections of traffic signals, maintenance of State and County traffic signals, and disposal of dead animals. The 2023 budget will increase in accordance with rising costs stemming from global economic factors affecting supply and demand. Description Contractor Unit Measure Qty Unit Cost Total Cost Maint. of county traffic signals Cook County Quarterly 4 $8,042 $32,168 Maint. of state traffic signals State of Illinois Quarterly 4 $8,928 $35,712 Disposal of dead animals Saint Francis Group Service request 12 $100 $1,200 TOTAL $69,080 Pavement and Thermoplastic Marking Staff has developed a three-year program for pavement marking and thermoplastic services. There are 449 crosswalks, 455 stop bars and 791 pavement symbols in the Village of Glenview. High traffic areas (schools, Central Business District, and the Glen) which represent 10% of the Village need to be replaced annually. The remaining 90% of the Village will be replaced on a three-year cycle. Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Thermoplastic services for high traffic areas Superior Road Striping 2022-2023 Foot 3,045 $5.25 $15,986 Annual thermoplastic service (three-year cycle) Superior Road Striping 2022-2023 Foot 9,134 $5.25 $47,953 Pavement marking services Superior Road Striping 2022-2023 Foot 5,000 $2.80 $14,000 Pavement marking services – Metra stations Superior Road Striping 2022-2023 LS 1 $14,800 $14,800 TOTAL $92,739 Accounts for plowing, hauling, and salting of Village owned public parking lots, residential plowing, and hauling from the library parking deck. The 2023 budget is based on contract agreements detailed below. Description Contractor Contract Term 2023 Total Cost Residential Snow Plowing (3 sections) Landscape Concepts Management 2020-2023 $182,564 Hauling from the Library Parking Deck and Village Facilities (As Needed) Snow Systems 2022-2023 $25,000 Public Parking Lot and Village Facility Snow Plowing Snow Systems 2022-2023 $189,000 Roadway Maintenance 522280 2022 Budget 2023 Budget $125,724 $161,819 Snow & Ice Maintenance 522285 2022 Budget 2023 Budget $1,190,886 $1,391,459 Village of Glenview - 2023 Budget 70 Public Works Department Description Contractor Contract Term 2023 Total Cost Snow/Ice Control at Metra Stations Snow Systems 2022-2023 $111,000 Residential Snow Plowing (4 sections) Langton 2022-2023 $402,435 Sidewalk Plowing (2 of 4 Sidewalk Sections) DGO Premium Services 2021-2024 $130,000 Snow Plowing at the Glen Town Center TBD TBD $300,000 Snow Hauling at the Glen Town Center TBD TBD $20,000 Northfield Township Roadway District IGA $31,460 TOTAL $1,391,459 Accounts for the costs of pre-employment tests and processes for all new hires. Accounts for the annual maintenance of the Harms pump station. The 2023 budget is based on a three-year average and remains flat from the previous year’s budget. Accounts for the annual maintenance of the Cunliff Park pump station. The 2023 budget is based on a three- year average and remains flat from the previous year’s budget. Accounts for the hauling of spoil from street sweeping and street excavations and garbage from all village facilities. Based on a three-year average of work, 20% of the hauling of spoil is allocated to the Corporate Fund. Hauling Fund Allocation Table Hauling of Spoil Hauling of Spoil - Asphalt Hauling from Street Sweeping Total Cost Corporate (20%) $35,048 $1,250 $25,000 $61,298 Water (70%) $122,668 $4,375 - $127,043 Sanitary (10%) $17,524 $625 - $18,149 2023 Budget $175,240 $6,250 $25,000 $206,490 Selections and Promotions 523020 2022 Budget 2023 Budget $4,337 $5,000 Qty Unit Cost Total Background Check 10 $200 $2,000 Pre-Employment Physical 4 $350 $1,400 Job Advertisements 4 $400 $1,600 TOTAL $5,000 Harms Lift Station 524031 2022 Budget 2023 Budget $3,000 $3,000 Cunliff Park Lift Station 524032 2022 Budget 2023 Budget $3,000 $3,000 PW Disposal Fees 524040 2022 Budget 2023 Budget $55,150 $61,298 Village of Glenview - 2023 Budget 71 Public Works Department Description Contractor Unit Measure Qty Unit Price Total Cost Corporate Fund Cost Hauling of spoil (20%) G & L Tons 600 tons $292 $175,240 $35,048 Hauling of spoil- asphalt (20%) G & L Tons 27 tons $231 $6,250 $1,250 Hauling from street sweeping & Garbage Disposal Groot Average cost 12 pick- ups $2,083 $25,000 $25,000 TOTAL $206,490 $61,298 Locate Subscription Accounts for the cost associated with locating underground utilities prior to digging or excavating. The 2023 budget is based on an annual subscription with JULIE locates. Locate Services Accounts for utility locating services performed by a contractor. The estimated annual cost is $47,600 for the Corporate Fund. The total budgeted amount is based on a two- year average. Locate costs are trending higher due to an uptick in local public and private projects. Accounts for emergency contractor assistance for storm sewer maintenance and repairs in easements. This account also includes emergency contractor assistance for maintenance and repairs for the sluice gate which is a sliding gate that controls the flow of water at Techny basin. The 2023 budget reflects an increased need for more local stormwater maintenance work supported by contractors. Accounts for contractual street sweeping services for roadways and Village-owned properties. The emergency and special request sweepings projected are based on the last three years. Locates 524046 2022 Budget 2023 Budget $43,978 $49,000 Locate Subscription Fund Allocation table Corporate (20%) $1,400 Water (50%) $3,500 Sanitary (20%) $1,400 Wholesale (10%) $700 2023 Budget $7,000 Locate Services Fund Allocation table Corporate (20%) $47,600 Water (50%) $119,000 Sanitary (20%) $47,600 Wholesale (10%) $23,800 2023 Budget $238,000 Stormwater Maintenance 524050 2022 Budget 2023 Budget $5,000 $15,000 Street Sweeping 524055 2022 Budget 2023 Budget $122,371 $126,043 Village of Glenview - 2023 Budget 72 Public Works Department Sweeping sections Unit Measure Qty Unit Cost Estimated Cost Central Business District Complete sweep 13 $327 $4,251 North and South Parking Decks Complete sweep 1 $3,986 $3,986 State & county roads Complete sweep 1 $3,950 $3,950 Curbed roadways Complete sweep 6 $13,700 $82,200 Uncurbed roadways Complete sweep 5 $3,422 $17,110 Municipal parking lots & properties Complete sweep 4 $1,260 $5,040 Emergency sweeping Hours 12 $160 $1,920 Special request sweepings Hours 29 $135 $3,915 5% Fixed Rate Increase for final year of contract Percentage Increase - - $3,671 TOTAL $126,043 Accounts for fees paid to the Solid Waste Agency of Northern Cook County (SWANCC) for dumping and disposal. SWANCC annually calculates the Village’s fee (billed monthly) based on the amount of waste (Committed Tonnage) multiplied by the Operations and Maintenance Tipping Fee. The 2023 budget is based on an estimated tonnage of 12,026 and a price of $53.26 per ton per SWANCC. Staff developed a six-year program to trim and prune all trees throughout the Village starting in 2020. The Village’s tree program includes tree and stump removal, tree trimming, tree planting, and tree assessments. Additionally, the Village receives routine tree trimming requests and emergency tree trimming removal requests via the work order program. An annual tree survey of the following year’s section is conducted to determine the program costs for the following year. The current contract expires 12/31/2023. Tree Trimming Description 2022 2023 Tree Trimming Program $115,500 $115,500 Tree Trimming Requests $20,250 $20,250 Tree Trimming Emergency Removal Requests $4,750 $4,750 SWANCC Dumping Fees 524065 2022 Budget 2023 Budget $601,827 $640,498 Tree Trimming 524155 2022 Budget 2023 Budget $140,500 $140,500 Village of Glenview - 2023 Budget 73 Public Works Department Commodities Accounts for the replacement of major appliances such as stoves, refrigerators and microwaves at Village facilities. The reduction from the 2022 budget is due to the Fire Department budgeting and facilitating some of their own appliance purchases. Asphalt material Accounts for the cost of hot patch and cold patch asphalt used to fill potholes in roadways. Hot patch is a more permanent fix to potholes and requires excavating to address the underlying problem that caused the pothole. Cold patch is used to temporarily fill potholes as a “quick fix.” Below is the amount of hot patch and cold patch that has been used since 2017. Staff anticipates the 2023 asphalt budget to increase in accordance with the previous year’s budget numbers due to global economic factors affecting supply and demand. Asphalt repair services Accounts for asphalt repair services performed by a contractor. This work includes the contractor purchasing asphalt and repairing roads that are requested by Village staff. The estimated annual cost is $62,000 for the Corporate Fund. Appliances 531015 2022 Budget 2023 Budget $5,000 $2,000 Asphalt 531020 2022 Budget 2023 Budget $74,292 $77,420 Asphalt Fund Allocation Table Corporate (30%) Water (60%) Sanitary (10%) 2023 Budget Hot patch- binder $974 $1,947 $325 $3,245 Hot patch - surface $1,566 $3,132 $522 $5,220 Cold patch $12,880 $19,320 - $32,200 Total cost $15,420 $24,399 $847 $40,665 Cold Patch Tons Unit Cost Total 2017 230 $122 $28,060 2018 237 $135 $32,095 2019 200 $144 $28,800 2020 210 $144 $30,240 2021 210 $144 $30,240 2022 229 $132 $30,240 2023 230 $140 $32,200 Hot Patch – Binder Tons Unit Cost Total 2017 361 $43 $15,552 2018 390 $50 $19,500 2019 250 $47 $11,750 2020 120 $47 $5,640 2021 60 $47 $2,820 2022 59 $48 $2,820 2023 59 $55 $3,245 Hot Patch – Surface Tons Unit Cost Total 2017 634 $47 $29,798 2018 585 $54 $31,590 2019 350 $50 $17,500 2020 180 $50 $9,000 2021 90 $50 $4,500 2022 87 $52 $4,500 2023 87 $60 $5,220 Asphalt Repair Services Fund Allocation table Corporate (30%) $62,000 Water (60%) $124,000 Sanitary (10%) $20,667 2023 Budget $206,667 Village of Glenview - 2023 Budget 74 Public Works Department Accounts for contractual services to repair and replace concrete related to public property. Concrete Repair Fund Allocation Table Corporate (65%) Water (32%) Sanitary (3%) 2023 Budget Sidewalk $95,694 $47,110 $4,417 $147,219 Curb $29,468 $14,508 $1,359 $45,335 Driveway $10,131 $4,988 $468 $15,587 Pavement Patch $77,893 $38,346 $3,595 $119,835 Utility Restoration $70,320 $34,620 $3,246 $108,187 Total $283,506 $139,572 $13,085 $436,163 Staff has developed a twelve-year program to repair and maintain sidewalks and curbs within the Village’s limits. Generally, two years is spent inspecting and completing repairs in each section. To date Section 1 and 2 are complete and work is underway in Section 3 (2022-2023). Concrete 531021 2022 Budget 2023 Budget $251,632 $283,506 Village of Glenview - 2023 Budget 75 Public Works Department Accounts for calcium chloride, organic accelerator, and repairs to the calcium chloride tank. The Village will be continuing the use of organic accelerator for 2023 de- icing operations as it is more environmentally friendly however, calcium chloride is kept on hand for more severe events. Accounts for the purchase of rock salt for Village roadways. The charts below show historical purchases each snow season and the salt inventory from the 2015/2016 season through the 2022/2023 season. Sidewalk Repair Program Type Total Section survey- based $108,741 Work Order $38,478 TOTAL $147,219 Curb Repair Program Type Total Section survey- based $33,830 Work Order $11,505 TOTAL $45,335 Driveway Repair Program Type Total Work Order $15,587 Pavement Patch Program Type Total Work Order $119,835 Utility Restoration Repair Program Type Total Work Order $108,187 Liquid De-Icing 531045 2022 Budget 2023 Budget $19,340 $21,390 Description Unit measure Qty Unit Cost Total Cost Calcium Chloride Gallons 6,000 $0.69 $4,140 Organic Accelerator Gallons 10,000 $1.65 $16,500 Equipment repair As Needed 1 $750 $750 TOTAL $21,390 Salt 531047 2022 Budget 2023 Budget $422,160 $436,145 Vendor Tons Unit Cost Total Cost 2016 Compass Minerals 1,366.09 $69.42 $392,227 Morton Salt 5,077.58 $58.57 2017 Compass Minerals 1,024.52 $45.05 $160,835 Morton Salt 1,892.11 $60.61 2018 Cargill 998.65 $73.75 $284,978 Compass Minerals 2,539.47 $45.04 Morton Salt 1,593 $60.86 Village of Glenview - 2023 Budget 76 Public Works Department 6443 2916 5131 4423 4887 4881 5212 5500 0 1000 2000 3000 4000 5000 6000 7000 2016 2017 2018 2019 2020 2021 2022 2023 Budget Salt Purchases by Year *Storage capacity = 2,500 tons 2019 Compass Minerals 3,640 $45.04 $211,648 Morton Salt 783.21 $60.86 2020 Lake County 2,373.14 $63.90 $356,941 State of Illinois 2,514.98 $81.63 2021 Lake County 2,000 $66.79 $378,470 State of Illinois 3,000 $81.63 2022 Lake County 2,500 $68.46 $422,160 State of Illinois 3,000 $83.67 2023 Lake County 2,500 $77.87 $436,145 State of Illinois 3,000 $80.49 Salt Inventory 2022/2023 Snow & Ice Season 2023/2024 Snow & Ice Season Date Amount Date Amount Beginning Inventory 11/1/2022 2,500 tons 11/1/2023 2,500 tons Plus: Salt Purchases 01/2023 +5,500 tons 01/2024 +5,500 tons Less: Est. Usage 11/2022 – 04/2023 -5,500 tons 11/2023 – 04/2024 -5,500 tons Est. Ending Inventory* 4/30/2023 2,500 tons 4/30/2024 2,500 tons Village of Glenview - 2023 Budget 77 Public Works Department Accounts for fuel for seven diesel generators and additives for Fire Station 6, Fire Station 8, the Municipal Center, and Public Works. The 2023 budget is based on a three-year average of expenditures plus the addition of global economic factors affecting the supply and demand of fuel in FY 2023. Accounts for the office supplies used by the Public Works Department and the GIS Division. This account consists of office supplies (pens, staples, etc.), coffee, and copy paper. Additional costs for FY 2023 stem from GIS supplies that include ink cartridges and paper for the plotter printer. Accounts for supplies needed for janitorial services to Village facilities such as light bulbs, paper products, and sanitation supplies for Police, Village Hall, and Public Works. The 2023 budget is based on a three- year average of expenditures. Accounts for the purchase and delivery services for limestone material (crushed aggregate also referred to as CA-7) which is used by Village staff for property restorations. Fuel 531100 2022 Budget 2023 Budget $5,500 $10,000 General Office Supplies 531110 2022 Budget 2023 Budget $7,700 $10,000 Janitorial Supplies 531125 2022 Budget 2023 Budget $46,250 $51,420 Limestone (CA-7) 531135 2022 Budget 2023 Budget $6,846 $7,052 Limestone Purchases Tons used Unit Cost Total cost 2017 3,518 $18.87 $66,401 2018 4,259 $19.17 $81,647 2019 4,250 $16.30 $69,275 2020 4,200 $16.30 $68,460 2021 4,200 $16.30 $68,460 2022 4,200 $16.30 $68,460 2023 4,200 $16.79 $70,518 Limestone Fund Allocation Fund Amount Corporate (10%) $7,052 Water (80%) $56,414 Sanitary (10%) $7,052 2023 Budget $70,518 Village of Glenview - 2023 Budget 78 Public Works Department Accounts for topsoil and sand used for property restorations. Accounts for the cost of natural gas to heat Village facilities. The 2023 budget is based on a four-year average. The Village pays for natural gas at the Municipal Center, all five fire stations, Public Works, and the Village’s Stormwater Lift Stations. Given global economic factors and the unstable supply and demand of natural gas, prices are expected to continue to rise in FY 2023. Accounts for supplies for maintenance of facilities such as storage units, repair parts and replacement of fitness equipment, light bulbs, paint and supplies, and moving supplies. Description Justification Total Cost Street lighting repair parts Three-year average $55,000 Storm sewer parts and supplies Three-year average $21,000 $90,596 $97,924 $83,004 $78,007 $80,017 $100,124 $256,600 $283,603 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 2016 2017 2018 2019 2020 2021 2022 Estimate 2023 Budget Natural Gas Purchases by Year Topsoil 531136 2022 Budget 2023 Budget $1,535 $1,581 Topsoil Purchases 21-ton truckload used Unit Cost Total cost 2017 48 $393.17 $18,479 2018 35 $410 $14,357 2019 38 $400 $15,200 2020 38 $400 $15,200 2021 38 $404 $15,352 2022 38 $404 $15,352 2023 38 $416 $15,808 Topsoil Fund Allocation Fund Amount Corporate (10%) $1,581 Water (80%) $12,646 Sanitary (10%) $1,581 2023 Budget $15,808 Natural Gas 531145 2022 Budget 2023 Budget $114,750 $283,603 Operational Supplies 531155 2022 Budget 2023 Budget $110,500 $126,987 Village of Glenview - 2023 Budget 79 Public Works Department Description Justification Total Cost Repair and replacement of fitness equipment Three-year average $3,487 Hardware and small tools for facilities repairs Three-year average $8,000 Hardware and small tools for streets, forestry and water and sewer operations Three-year average $10,000 Equipment parts, supplies and tools for plumbing, HVAC and electrical repairs Three-year average $17,000 Supplies to support operations for Lake Glenview Three-year average $3,000 GIS plotter/scanner replacement Quote $7,000 Metra station repair parts and supplies Three-year average $2,500 TOTAL $126,987 Accounts for the cost of new and replacement residential refuse carts and lids. The 2023 budget is based on a three-year average. The 2023 budget is increasing due to higher plastic material costs due to global economic factors affecting supply and demand. Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee recommendations. This account also includes prescription safety glasses (per the Public Works Collective Bargaining Agreement), first aid kits and supplies, gloves, protective eyewear, disinfectant supplies, barricades, traffic cones, and high visibility safety vests. The 2023 budget is based on a three-year average. Accounts for materials for street sign repairs and replacement including posts, anchors, sign blanks, and reflective paper. The 2023 budget is based on a three-year average and remains flat with the previous year’s budget. Accounts for traffic calming devices and supplies such as batteries and thermoplastic. The 2023 budget is based on a three-year average and remains flat with the previous year’s budget. Refuse Carts 531186 2022 Budget 2023 Budget $59,500 $79,670 Safety Equipment 531205 2022 Budget 2023 Budget $7,220 $7,520 Signs – Street & Traffic 531210 2022 Budget 2023 Budget $14,500 $14,500 Traffic Control Supplies 531225 2022 Budget 2023 Budget $1,000 $1,000 Village of Glenview - 2023 Budget 80 Public Works Department Accounts for the uniform and boot allowances for certain Public Works employees. These costs are split evenly between the Corporate and Water Fund. # of Employees Unit Cost Total cost MEO uniform and boot allowance 20 $450 $9,000 Supervisor uniform and boot allowance 5 $476 $2,380 Superintendent uniform and boot allowance 1 $300 $300 Field Inspectors uniforms and boot allowance 1 $476 $476 Other Village apparel for admin staff and seasonal staff As needed $2,000 $2,000 TOTAL $14,156 CORPORATE FUND TOTAL (50%) $7,078 Accounts for electricity for streetlights. This is a contract bid through the Northern Illinois Municipal Electric Collaborative. Prices are based off recent bids which staff estimates that a 60% increase will be needed to cover electricity purchases in FY 2023 due to cost increases stemming from global economic factors affecting supply and demand of electricity. This item includes electricity for the Echo Lane lift station, the Harms Road pump station and the following streetlights: Uniforms/Shoes 531230 2022 Budget 2023 Budget $7,091 $7,078 Electricity 531235 2022 Budget 2023 Budget $167,000 $299,500 $127,672 $122,502 $118,940 $127,999 $108,484 $120,000 $240,000 299,500 $40,000 $90,000 $140,000 $190,000 $240,000 $290,000 2016 2017 2018 2019 2020 2021 2022 Estimate 2023 Budget Electricity Purchases by Year Village of Glenview - 2023 Budget 81 Public Works Department Accounts for the cost of yard waste stickers. Stickers are resold to residents for proper disposal of landscaping waste. The 2023 budget remains flat with the prior year. Accounts for mailbox replacements and special events costs for decorations. The 2023 budget increased due to additional seasonal banners. Description Justification Qty Unit Cost Total cost Materials for the repair and replacement of mailboxes (posts, screws, etc.) Three-year average N/A N/A $1,000 Mailbox replacement reimbursement Three-year average 10 $40 $400 Holiday decorations (i.e. wreaths, replacement lights, banners, etc.) Contracted rate N/A N/A $30,580 Gator Bags As Needed 50 $50 $2,500 Seasonal banners CBD and GTC – new banners 4 $20,000 $80,000 TOTAL $114,480 Other Charges Accounts for meals related to shift work during major weather events ($1,750) and I-pass replenishment ($215). Streetlight Locations: Buttonwood and Swainwood Harrison and Lehigh Old Willow Road (siren) Waukegan Road and Golf Road Lehigh Avenue and Chestnut Avenue Greenwood Road and Lake Avenue Compass Road and Lehigh Avenue Lake Avenue and Milwaukee Avenue Huber Lane and Lake Avenue Harrison Street and Lehigh Avenue Yard Waste Stickers 531255 2022 Budget 2023 Budget $4,500 $4,500 Other Supplies/Tools 535050 2022 Budget 2023 Budget $83,930 $114,480 Other Expenses 540190 2022 Budget 2023 Budget $1,900 $1,965 Village of Glenview - 2023 Budget 82 Public Works Department Accounts for employee development and professional development in specific areas. The training not only enhances the employees’ career but maintains and develops additional skills for the benefit of the organization and the residents served. Professional seminars and management training include courses for administrative staff including snow and ice control, maintaining asphalt pavements, and labor and employee relations. The Annual Professional Safety Training is from the Village's safety consultant. This is done on an annual basis to maintain skills and compliance with industry safety standards. Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost American Public Works Association conference attendees 20 $40 $800 - - $800 American Public Works Association conference competitors 5 $70 $350 - - $350 Annual Professional Safety Training 5 $1,500 $7,500 - - $7,500 Illinois Public Service Institute (three-year program) 2 $950 $1,900 $750 $1,500 $3,400 International Association State Floodplain Management Conference 1 $500 $500 $50 $50 $550 TOTAL $11,050 $1,550 $12,600 Accounts travel expenses associated with local meetings. Staff estimates 2023 expenditures to be $1,500. Capital Outlay Accounts for the purchase of approximately 500 trees at an average cost of $300 per tree to replace dead or diseased parkway trees throughout the Village. This funding also supports resident requests for new parkway trees in areas where gaps exist. The 2023 budget includes the purchase of approximately 100 more trees than 2022. The Village’s tree program includes tree and stump removal, tree trimming, tree planting, and tree assessments. Staff developed a six-year programmatic approach to the tree program that started in FY 2020. Training 540300 2022 Budget 2023 Budget $10,480 $12,600 Travel Reimbursement 540310 2022 Budget 2023 Budget $1,500 $1,500 Tree Planting Program 550150 2022 Budget 2023 Budget $120,000 $150,000 Village of Glenview - 2023 Budget 83 Public Works Department Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Public Works department. The total CERF annual charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. Each fund’s charges are determined by their share of the total reserves. Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Public Works fleet. CERF Charges 560010 2022 Budget 2023 Budget $436,800 $410,712 FRRF Charges 560040 2022 Budget 2023 Budget $93,937 $28,818 MERF Charges 560090 2022 Budget 2023 Budget $477,746 $490,821 Village of Glenview - 2023 Budget 84 Police 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 10,427,096 10,686,573 10,612,938 12,397,871 1,711,298 Contractual 567,024 666,465 625,298 871,811 205,346 Commodities 152,238 136,690 135,850 201,130 64,440 Other Charges 3,799,692 4,036,486 3,986,967 4,028,154 (8,332) Capital Outlay ‐ ‐ ‐ 131,000 131,000 Interfund Charges 387,333 485,524 545,009 656,226 170,702 Police Total 15,333,383 16,011,738 15,906,062 18,286,192 2,274,454 Police Department Summary Police DepartmentVillage of Glenview - 2023 Budget 85 Police 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 8,143,847 8,065,748 8,310,632 9,549,896 1,484,148 511120 ‐ Part Time Salaries ‐ 150,000 ‐ 150,000 ‐ 511210 ‐ Overtime Salaries 549,489 650,000 540,000 600,000 (50,000) 511225 ‐ Reimbursed Overtime Salaries 26,293 70,000 62,000 72,000 2,000 511230 ‐ Holiday Pay 302,390 295,779 295,779 340,733 44,954 511240 ‐ Longevity Pay 53,282 58,984 58,984 69,041 10,057 511270 ‐ Vacation Buy Back 70,646 50,000 24,062 40,000 (10,000) 511280 ‐ Sick Buy Back 7,814 5,000 3,798 4,000 (1,000) 512110 ‐ Deferred Comp 5,343 5,688 5,715 5,915 227 514110 ‐ FICA Payments 156,410 181,883 159,839 201,250 19,367 514210 ‐ IMRF Payments 52,332 40,588 39,976 40,103 (485) 514410 ‐ Health Insurance 1,058,279 1,111,403 1,111,403 1,323,433 212,030 515300 ‐ Incentives And Recognition 971 1,500 750 1,500 ‐ Total Personnel 10,427,096 10,686,573 10,612,938 12,397,871 1,711,298 Contractual 521230 ‐ Medical Services 7,006 15,315 8,500 20,400 5,085 521290 ‐ Other Professional Service 104,881 155,663 150,000 157,849 2,186 521405 ‐ Crossing Guard Services 347,139 340,000 340,000 362,330 22,330 521540 ‐ Outside Litigation 20,706 15,000 10,000 15,000 ‐ 522125 ‐ Dues, Memberships, Subscriptions 1,929 3,561 3,500 5,183 1,622 522140 ‐ Pagers And Radio 34,975 36,200 33,398 36,500 300 522145 ‐ Postage 215 250 100 250 ‐ 522150 ‐ Printing And Publishing 3,229 4,885 4,800 4,975 90 522160 ‐ Software Licensing ‐ ‐ ‐ 31,205 31,205 522230 ‐ Equipment Maintenance 13,313 13,541 13,000 166,635 153,094 522295 ‐ Vehicle Eqpt Maintenance & Rep 3,629 5,700 4,000 6,600 900 523020 ‐ Selections & Promotions 30,000 76,350 58,000 64,884 (11,466) Total Contractual 567,024 666,465 625,298 871,811 205,346 Commodities 531010 ‐ Ammunition 11,700 8,000 8,000 10,000 2,000 531030 ‐ Batteries (Specialized)104 800 800 5,300 4,500 531110 ‐ General Office Supplies 542 750 750 950 200 531140 ‐ Meeting Supplies 2,544 2,300 2,300 2,300 ‐ 531230 ‐ Uniforms/Shoes 99,472 88,400 88,000 122,700 34,300 535050 ‐ Other Supplies/Tools 37,877 36,440 36,000 59,880 23,440 Total Commodities 152,238 136,690 135,850 201,130 64,440 Other Charges 540240 ‐ Pension Expense 3,727,912 3,889,067 3,889,067 3,849,959 (39,108) 540300 ‐ Training 65,267 137,919 90,000 167,855 29,936 540320 ‐ DUI Court Fine Expenditures 6,514 9,500 7,900 10,340 840 Total Other Charges 3,799,692 4,036,486 3,986,967 4,028,154 (8,332) Capital Outlay 550015 ‐ Machinery & Equipment ‐ ‐ ‐ 131,000 131,000 Capital Outlay Total ‐ ‐ ‐ 131,000 131,000 Interfund Charges 560010 ‐ CERF Charges 164,612 240,362 240,362 389,800 149,438 560090 ‐ MERF Charges 218,123 245,162 304,647 266,426 21,264 560095 ‐ MERF‐Accident Charges 4,598 ‐ ‐ ‐ ‐ Total Interfund Charges 387,333 485,524 545,009 656,226 170,702 Police Total 15,333,383 16,011,738 15,906,062 18,286,192 2,274,454 Police Department Line Item Budget Police DepartmentVillage of Glenview - 2023 Budget 86 Police Department Police Department The Glenview Police Department provides quality law enforcement services to residents and businesses in a safe and secure environment that fosters a sense of security. The Police Department services include crime investigations, juvenile crime investigations, patrol operations, traffic and parking enforcement, and crime prevention education. The Police Department is staffed with 77 sworn positions including a Chief, Deputy Chief, (4) Commanders, (12) Sergeants and (59) Police Officers. Additionally, the Police Department employs (2) Public Service Officers, one Property Evidence Officer, (2) Police Social Workers and one Executive Assistant. The 2023 Police Department budget of $18,187,899 is a 13.6% increase over the 2022 budget. Although personnel expenses account for the majority (74.1%) of the proposed increase, other factors include vendor price increases for materials, services, memberships, and operational needs associated with inflation. There are also several notable additions to the budget that speak to addressing the safety of the community. A continued focus has been placed on public safety and ensuring Glenview residents feel safe. Some of the additions include increasing staffing levels for a social worker, temporarily backfilling a vacant position and resources for enhanced safety initiatives, a security camera system that incorporates license plate reading technology which allows participating communities to share information, and the purchase of a drone. The drone will be used for rapid field and tactical deployments, search-and-rescue operations, surveillance, giving first responders visual cues, and crime and crash scene documentation. Other adjustments to the police budget include re-allocating some expenses to accounts in the police budget that had previously been budgeted in other accounts. One prime example is the creation of a Software Licensing account that outlines the licensing fees for programs used exclusively by the Police Department which was previously budgeted in the Information Systems (IS) Budget. Much thought and groundwork has gone into the formulation of the 2023 police budget with goals being carefully established and defined with public safety at the forefront. Personnel Expenditures Accounts for the salary expense for police officers per the Police Union contract and full-time non-union Police Department employees allocated to the Corporate Fund. The 2023 budget includes a 2.5% merit pay increase and merit bonuses for non-union positions, and a 2.75% estimated cost of living adjustment for union positions. The 2023 budget also includes the allocation of resources for increased social worker related needs and the continued enhanced safety initiatives for the community. One position will temporarily backfill a position for an officer currently on miliary leave for over a year. Upon the officer’s return from active duty the position will be removed through attrition. Position Corporate Fund Police Chief 100% Deputy Police Chief 100% Executive Assistant 100% (4) Police Commanders 100% (12) Police Sergeants 100% (58) Police Officers 100% Property Evidence Officer 100% Regular Salaries 511110 2022 Budget 2023 Budget $8,065,748 $9,549,896 Village of Glenview - 2023 Budget 87 Police Department (2) Public Service Officers 100% (2) Social Workers 100% Accounts for the estimated salaries for part-time police officers. This program was budgeted in 2022 and 2021 but has not been pursued yet due to other department priorities. The plan is to explore this program in 2023. Accounts for overtime salaries for non-exempt Police Department employees which primarily results from the commitment to maintain appropriate staffing levels. Overtime pay is also an essential element in sustaining the minimum number of personnel during unscheduled occurrences. Examples of such circumstances include sick time, officer injury, unforeseen court delays, etc. Furthermore, overtime is unavoidable due to ongoing investigations, mandatory court appearances, training, vacations, and incidents that may take place towards the end of an officer’s shift. The overtime trend from 2019-2023 is as follows: Accounts for the overtime salary expense expected to be covered and reimbursed by outside parties that have requested police presence for their event. The overtime trend from 2019-2023 is as follows: 619,028 509,374 549,489 540,000 600,000 0 200,000 400,000 600,000 800,000 2019 Act. 2020 Act` 2021 Act. 2022 Proj. 2023 Budget Overtime $ Part Time Salaries 511120 2022 Budget 2023 Budget $150,000 $150,000 Overtime Salaries 511210 2022 Budget 2023 Budget $650,000 $600,000 Reimbursed Overtime 511225 2022 Budget 2023 Budget $70,000 $72,000 64,490 10,391 26,293 62,000 72,000 0 20,000 40,000 60,000 80,000 2019 Act. 2020 Act. 2021 Act. 2022 Proj. 2023Budget Reimbursed Overtime $ Village of Glenview - 2023 Budget 88 Police Department Accounts for the costs of 96 hours of holiday pay for fifty-eight (58) Police Officers in accordance with the Police Union Contract and 56 hours of holiday pay for twelve (12) Sergeants at their base hourly rate. Longevity amounts are paid to Police Officers per the union contract with 7 or more years of service (27 employees) and Police Department non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (13 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 9% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. The 2023 budget increased due to three sworn employees reaching 7 years of service in 2023. Accounts for the vacation time compensation paid to Police Department employees for a certain number of accrued and unused vacation hours in accordance with the Police Union contract and the Employee Handbook. The 2023 budget is based on a review of actual program participation over the last few years. Accounts for the sick time compensation paid to Police Department employees for a certain number of accrued and unused sick hours in accordance with the Police Union contract and the Employee Handbook. The 2023 budget is based on a review of actual program participation over the last few years. Accounts for the deferred compensation paid to the Police Chief at 3% of base salary. Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation, and auto allowance). All Police Department employees are subject to Medicare while non-sworn employees are subject to Social Security in addition to Medicare. Holiday Pay 511230 2022 Budget 2023 Budget $295,779 $340,733 Longevity 511240 2022 Budget 2023 Budget $58,984 $69,041 Vacation Buy Back 511270 2022 Budget 2023 Budget $50,000 $40,000 Sick Buy Back 511280 2022 Budget 2023 Budget $5,000 $4,000 Deferred Compensation 512110 2022 Budget 2023 Budget $5,688 $5,915 FICA Payments 514110 2022 Budget 2023 Budget $181,883 $201,250 Village of Glenview - 2023 Budget 89 Police Department Accounts for the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2023 employer rate is 7.39% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2023 rate is 24.05% lower than the 2022 rate of 9.73% primarily due to positive investment results and changes in the actuarial assumptions. Accounts for the employer portion of health insurance, dental insurance, and opt-out incentives for eligible Police Department participants. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. The 2023 budget increased as a result of rate increases and employee changes in coverage. Accounts for the expenses associated with police academy graduations, retirements, promotions, and bereavement. Contractual Expenditures Accounts for hospital medical services for prisoners, quadrennial police physicals exam program with stress test, and the annual Northern Illinois Police Alarm System (NIPAS) member physicals as provided for in the Union Contract and Employee Handbook. Quantities stayed the same as the previous budget year, except for one additional NIPAS officer physical. This account shows an increase of $5,085 due to projected increases in vendor pricing for provided services and the additional NIPAS physical. Description Qty Unit Cost Total Hospital medical services for prisoners 1 $1,000 $1,000 Quadrennial Police physical program – with stress test 16 $1,000 $16,000 Lead testing for Range Officers (HR) 7 $200 $1,400 Annual NIPAS Physical 2 $1,000 $2,000 TOTAL $20,400 Accounts for the service fees of outside firms and agencies that support the work of the Police Department. This account reflects general increases in vendor pricing of $23,655. Notable highlights include annual IMRF Payments 514210 2022 Budget 2023 Budget $40,588 $40,103 Health Insurance 514410 2022 Budget 2023 Budget $1,111,403 $1,323,433 Incentives and Recognition 515300 2022 Budget 2023 Budget $1,500 $1,500 Medical Services 521230 2022 Budget 2023 Budget $15,315 $20,400 Other Professional Services 521290 2022 Budget 2023 Budget $134,194 $157,849 Village of Glenview - 2023 Budget 90 Police Department employee mental health screening ($24,140) recommended by the State of Illinois Safe-T Act, a one-time evidence/property room audit ($8,500) that will provide a thorough assessment of current evidence handling practices and policies, transfer of Lexipol policy/procedure manuals ($6,300) from training as a contractual service, and a new department photo ($4,300), Description 2022 Amount 2023 Amount Animal kennel services $1,200 $2,500 Children's Advocacy Center annual fee $3,150 $3,150 Criminal Investigations Car Rentals $500 $500 Critical Reach Crime Bulletin annual fee $825 $900 Document Scanning Services $0 $739 Experian annual user fee $500 $500 Evaluation and Count of Property Room Inventory (one-time expense) $0 $8,500 Law Enforcement Agencies Data System (LEADS On-Line) annual fee $4,400 $4,500 LEAD Text-a-Tip mobile phone crisis intervention reporting service annual fee $3,400 $3,400 Lexipol Law Enforcement Procedure & Police Manual $0 $6,300 Michael Lee Photography $0 $4,300 Misc. prof. services - funeral home transports, towing services, and cleaning $5,000 $5,000 North Regional Major Crimes Task Force (NORTAF) annual fee $5,650 $6,600 Northern Illinois Police Alarm System (NIPAS) annual fee $6,500 $7,500 NIPAS language interpretation line annual fee $1,500 $1,500 Northeastern Illinois Regional Crime Laboratory (NIPCL) annual membership fee $69,000 $69,000 Police social services Glenview resident assistance $634 $634 Uniform Code Complaint Manual $475 $500 West/Clear Thomson Reuters background check annual fee $7,320 $7,686 Annual Employee Mental Health Screening $24,140 $24,140 TOTAL $134,194 $157,849 Accounts for the yearly contract with Andy Frain Services, Inc., to provide Crossing Guard services within the Village. On May 21, 2019, The Village Board authorized a three-year contract with two optional one- year renewals. The current contract expired in June 2022 and a one-year renewal has been approved by the Village Board for the August 2022 – June 2023 school year. Account shows an increase of $22,330 that addresses the contractual increase, one new crossing, and several extended crossing times. Accounts for the preparation and consultation for collective bargaining, as well as day to day questions related to recently implemented legislation, and interpretation and application of Village policy. Crossing Guard Services 521405 2022 Budget 2023 Budget $340,000 $362,330 Outside Litigation 521540 2022 Budget 2023 Budget $15,000 $15,000 Village of Glenview - 2023 Budget 91 Police Department Accounts for Police Department participation in various professional organizations. These organizational memberships provide services for training and professional development. The account contains an increase of $1,622 due to general increased membership dues, the addition of professional memberships for an additional social worker, 2 commanders and 4 sergeants to the International Association of Chiefs of Police, notary renewal, social worker licensing, and membership to the police public information officer association. Description Qty Unit Cost Total ALICE re-certification fee 2 $10 $20 Arson Investigation Bulletin 1 $159 $159 Association of Police Social Workers 2 $60 $120 Center for Education & Law Enforcement Bulletin (Chief) 1 $159 $159 COSTCO 1 $120 $120 Crain’s (Chief) 1 $169 $169 Illinois Association of Chiefs of Police (ILACP) Chief 1 $265 $265 Illinois Association of Chiefs of Police (ILACP) D.C. 1 $115 $115 Illinois Association of Property and Evidence Managers (IAPEM) 3 $35 $105 Illinois Department of Financial and Professional Regulations – Soc Services 2 $62 $124 Illinois Division of International Association for Identification (IDIAI) 2 $25 $50 Illinois Law Enforcement Alarm System (ILEAS) 1 $240 $240 Illinois Tactical Officer Association (ITOA) 4 $40 $160 International Association of Chiefs of Police (IACP) Chief 1 $220 $220 International Association of Chiefs of Police (IACP) D.C. 1 $190 $190 International Association of Chief of Police – Cmdrs & Sgts 6 $190 $1,140 International Association of Property and Evidence (IAPE) 3 $65 $195 International City/County Management Association (ICMA) 1 $200 $200 International Law Enforcement Educators and Trainers Association (ILEETA) 3 $50 $150 National Association of School Resource Officers (SRO) 1 $40 $40 National Citizens Police Academy Association (was Illinois Citizens Police) 1 $60 $60 National Notary Association (notary renewal/certification every 4 years 1 $162 $162 National Information Officer Association 2 $80 $160 Northwest Police Academy 1 $75 $75 Police Executive Research Forum (PERF) Chief 1 $475 $475 Police Executive Research Forum (PERF) Deputy Chief 1 $200 $200 Safe Kids Membership and Certification 2 $55 $110 TOTAL $5,183 Dues, Memberships, Subscriptions 522125 2022 Budget 2023 Budget $3,561 $5,183 Pagers and Radio 522140 2022 Budget 2023 Budget $36,200 $36,500 Village of Glenview - 2023 Budget 92 Police Department Accounts for the Starcom radio annual user fee of $36,500. This is a shared cost with the Fire Department. The Police Department budget is 58% of the total cost of the radios. The percentage is based on the number of users in each department. Accounts for the use of postage/mailing through FedEx, UPS, and/or US Postal Services in the delivery of evidence sent to other departments and locations by Criminal Investigations. Accounts for the printing of business cards, various police department forms, event signage, adjudication hearing forms, on-street permits, ordinance ticket printing, and weatherproof citation envelopes used with the new Brazos ticketing system. The account’s minimal increase is due to rising vendor pricing. Also, the department will no longer have the need to share in the group ticket purchasing process eliminating the purchase of P-tickets. Actual P-tickets will only be used as backup in case of electronic citation system failure. Description 2022 Amount 2023 Amount Illinois Prosecutor Services, LLC – Publication $0 $400 IL Criminal & Traffic Law Manuals $225 $0 Method of Appearance – Adjudication $330 $360 Miscellaneous forms for use by Police Department $600 $600 On-street parking permits $230 $300 Overtime Slips $280 $315 P-tickets for local ordinances $0 $0 P-Ticket Envelopes – Records $3,000 $3,000 Taxi Licenses $220 $0 TOTAL $4,885 $4,975 Accounts for software licensing fees for programs used exclusively by the Police Department. The following items were previously budgeted under Other Professional Services: Agency 360, Beast Evidence Collection, Frontline Professional Services, and TOPS Program. New items for 2023 include Cellebrite data retrieval software system used for extracting cell phone data for investigative purposes, Pace Scheduler Program for the day-to-day operation of scheduling, requests, overtime, and payroll, and Soma Global Social Services Software, used by the Police Social worker for housing electronic reports, following up on updates, information upload, and case tracking. This software is a more efficient method of storing and tracking social service cases. Postage 522145 2022 Budget 2023 Budget $250 $250 Printing and Publishing 522150 2022 Budget 2023 Budget $4,885 $4,975 Software Licensing 522160 2022 Budget 2023 Budget $21,544 $31,205 Village of Glenview - 2023 Budget 93 Police Department Description 2022 Amount 2023 Amount Agency 360 Field Training Officer (FTO) Paperless Program $1,330 $1,330 Beast Evidence Collection License Fee $1,214 $1,475 Cellebrite Data Retrieval Software System $0 $4,600 Frontline Professional Services (Training Tracking Software) $6,500 $4,500 Pace Scheduler Police Scheduling Program $0 $6,200 Soma Global Social Services Software $0 $3,500 TOPS Program Software $12,500 $9,600 TOTAL $21,544 $31,205 Accounts for the maintenance of equipment used in police department operations, enforcement, and for the Starcom radio maintenance. There are two essential additions to this account that will allow the department better opportunities for transparency and addressing crime. The first is the Axon video system ($80,000) for body-worn camera equipment and software. Purchase of the cameras is mandated by the Illinois Safe- T Act, January 22, 2021. The Act mandates that police departments implement a body-worn camera program based on population. Axon offers proprietary hardware and software through Evidence.com. This software is used by the Cook County State’s Attorney for uploading video-based evidence. The other is the Flock Safety System ($77,350/first year), a security camera system that incorporates license plate reading technology and gives advanced warning to police on vehicles entering the community that have been entered into LEADS Online or NCIC (National Crime Information Center) as a wanted vehicle from criminal activity or stolen. Numerous surrounding communities have contracted and implemented with this company. It provides the ability for the sharing of information between communities, and the system can assist with criminal investigations. The cameras will be placed at all the main arterial entries leading into the Village. Description 2022 Amount 2023 Amount Axon Video System (Body-worn cameras) $0 $80,000 Flock Safety System $0 $77,350 Office equipment maintenance $325 $335 Portable radio maintenance $500 $500 Radar and speed cart repairs $1,000 $1,000 STARCOM radio maintenance $9,000 $4,500 Truck scale quarterly maintenance $2,516 $2,750 Truck scale annual inspection $200 $200 TOTAL $13,541 $166,635 Accounts for the maintenance of after-market vehicle equipment, costs associated with vehicle markings through MPC and Suburban Accents, and a new annual police motorcycle maintenance fee of $1,600. Average yearly payments made from this account can vary depending on necessary maintenance. Equipment Maintenance 522230 2022 Budget 2023 Budget $13,541 $166,635 Vehicle Equipment Maintenance & Repairs 522295 2022 Budget 2023 Budget $5,700 $6,600 Village of Glenview - 2023 Budget 94 Police Department Accounts for costs associated with new hires as well as intradepartmental promotions. This account reflects an 8% CPI rate increase related to vendor pricing offset with the removal of the Sgt’s promotional examination ($28,250) for a total decrease of $11,466. The examination process occurs every three years with the next Sergeant promotional process occurring in 2025. Description Quantity Unit Cost Total Police Polygraph 25 $216 $5,400 Police pre-certified and entry level (PEAC) process 8 $2,808 $22,464 Police job advertisement 6 $324 $1,944 Police Psychological Evaluation 10 $675 $6,750 Police Pre-employment Physical (Health Endeavors) 10 $1,000 $10,000 Expedited Psychological Evaluations 4 $216 $864 Police Pre-employment vaccinations (as needed) 10 $103 $1,030 Police Testing – Administration of Test and Scoring 200 $45 $9,000 Police Testing – Collection of Applications (includes credit) 200 $35 $7,000 Psychological Assessment Room Rental Fee 4 $108 $432 TOTAL 64,884 Commodities Accounts for ammunition for handguns and rifles, and for duty and training purposes. This account reflects a $2,000 (25%) increase due to the rising costs of ammunition and the potential purchase of ammunition for the change-over to new duty weapons scheduled for 2023. Qty Unit Cost Total Ammunition for on-duty use and training 1 $6,500 $6,500 .223 ammunition for on-duty use and training 1 $3,500 $3,500 TOTAL $10,000 Accounts for the replacement batteries for the department issued gun mounted flashlights (100-gun mounted lights), StarCom replacement batteries for portable radios, and a new line item for the replacement of StarCom microphones. The microphones are not repairable and therefore need to be replaced once broken. The purchase of the microphones has created a $4,500 increase in this account. Qty Unit Cost Total Specialized batteries for gun-mounted flashlights 100 $3.50 $350 Selections & Promotions 523020 2022 Budget 2023 Budget $76,350 $64,884 Ammunition 531010 2022 Budget 2023 Budget $8,000 $10,000 Specialized Batteries 531030 2022 Budget 2023 Budget $800 $5,300 Village of Glenview - 2023 Budget 95 Police Department StarCom replacement batteries 5 $90 $450 StarCom microphones 50 $90 $4,500 TOTAL $5,300 Accounts for the office supplies used by the Police Department. The increase of $200 reflects the rise in vendor pricing on basic office supplies such as paper products, pens, binders, folders, etc. Accounts for meeting supplies for departmental staff meetings, new hire orientations, hosting of monthly detective meetings, NIPAS annual meeting, and supplies for training programs hosted by the Department. Accounts for uniform and shoe allowance provided for eligible police department personnel including new hires per Union contract or Employee Handbook. Officers receive replacement vests every five years based on hire date. Officers were issued new ballistic rifle protection vests in 2021 with the normal 5-year rotation resuming in 2026. An account increase of $29,300 reflects the potential hiring of eight officers (new positions and backfilling positions) in 2023 with quantity increases for reimbursements under the Union contract for evidence technicians by $1,900, exempt staff, NIPAS, and detectives by $3,000, and Sergeant and Officers by $2,250. Vendor price increases are anticipated for additional badges by $2,100, new officer uniforms by $16,500, and academy uniforms by $550. The budget also includes a new line item for two motorcycle officer uniforms at $1,500 each, and the uniforming of a new NIPAS Mobile Field Force member at $5,000. Description Qty Unit Cost Total Badges (new officers, promotions, transfers, and retirements) Varies Varies $4,200 Evidence Technician Uniform Allowance 31 $950 $29,450 Exempt employees, NIPAS, and detective uniform allowance 17 $1,000 $17,000 Sergeant and Officers (non-evidence technician) uniform allowance 29 $750 $21,750 Uniforms for new officers 8 $5,000 $40,000 Public Service Officer Uniform Allowance 2 $550 $1,100 Police Academy Specialty Uniforms 8 $150 $1,200 Motorcycle Officer Uniform 2 $1,500 $3,000 NIPAS Mobile Field Force Uniform 1 $5,000 $5,000 TOTAL 122,700 General Office Supplies 531110 2022 Budget 2023 Budget $750 $950 Meeting Supplies 531140 2022 Budget 2023 Budget $2,300 $2,300 Uniforms/Shoes 531230 2022 Budget 2023 Budget $88,400 $122,700 Other Supplies/Tools 535050 2022 Budget 2023 Budget $36,440 $59,880 Village of Glenview - 2023 Budget 96 Police Department Accounts for the supplies and tools used in the Police Department. This budget reflects an increase of $23,400 for a new line item of Medi-packs that contain emergency equipment needed for police rapid deployments. Other highlights include the deletion of 2-line items no longer needed ($1,000 for child safety seat supplies per change to State of Illinois install procedures and the one-time $3,500 for the NIPAS rifle purchase), an addition of a miscellaneous line item of $500 to cover unexpected needs for supplies and tools, and a $500 reduction to the animal supplies line item. Line-item increases also include vendor price increases for equipment, coffee, evidence collection supplies, and disposable prisoner blankets. Description 2022 Amount 2023 Amount Animal supplies $1,000 $500 Beast evidence collection $900 $1,200 Camera supplies and Evidence equipment $1,000 $1,500 Citizen’s Police Academy Supplies $2,000 $2,000 Coffee and coffee supplies – Police/Dispatch $1,500 $2,500 Community Relations supplies $5,000 $5,000 Defensive tactics equipment and supplies $500 $500 Evidence collection supplies $7,000 $9,000 Field Directory $1,080 $1,080 First aid supplies $300 $300 Flares/chemical lights and traffic safety equipment $300 $1,500 Hazardous materials protection and clean up equipment $1,000 $1,000 In car printer receipt paper (Paragon Micro) $1,000 $1,000 Medi-packs $0 $23,400 Miscellaneous supplies $0 $500 Police Department Open House $4,000 $4,000 Prisoner Disposable Blankets $850 $900 Prisoner meals $2,000 $2,000 Range Supplies $2,000 $2,000 TOTAL $31,430 59,880 Other Charges Accounts for the 2023 Village Police Pension Contribution to the Police Pension Fund. This employer contribution is funded through a separate line item on the 2022 Property Tax Levy. The 2023 budget is 1.01% lower than 2022 which demonstrates stability in contributions. The police training budget has been thoroughly evaluated to include identified training needs to ensure all training courses are related to state statutory and mandated trainings, department requirements to establish minimum standards, advanced training intended to increase skills, and training developed to address specific issues such as active shooter, use of force, media relations, and de-escalation training. The Pension Expense 540240 2022 Budget 2023 Budget $3,889,067 $3,849,959 Training 540300 2022 Budget 2023 Budget $137,919 $167,855 Village of Glenview - 2023 Budget 97 Police Department budget also accounts for employee professional development in areas that will enhance employee careers, maintain and develop additional skills to benefit the organization, and improve services to residents and the community. This account is fluid in nature, and constantly changing to reflect a more precise version of required training which has increased the budget by $29,936 (21%). Basic budget adjustments include vendor price increases, quantity increases, addition and deletion of one-time training, and training moved to or from other accounts. Some major highlights are: Administrative/Managerial and General Training  Drone Operator training ($4,280)  Managing Investigations ($150)  Managing the Media in Law Enforcement ($2,796)  Truck Enforcement training ($1,335) for Traffic Unit Officers. De-escalation/Use of Force  Arrest and Control Tactics training ($16,000) where the instructor is IRMA (intergovernmental risk management agency) certified. Attending officers will become certified trainers.  Force Science ($3,650) for law enforcement (study of use of force incidents) Evidence/Investigations  Crash Investigation Training I & II Law and Procedural Updates  Legal & Liability Risk Management for policy development ($600) Professional Development  Social-Media in Law Enforcement ($3,400) for police communications officer Administrative/Managerial and General Training Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost CPR Training – AHA (even years) 1 $0 $0 $0 $0 $0 Drone Operator Training (one-time) 4 $1,000 $4,000 $70 $280 $4,280 Field Training Officer training (NEMRT) 2 $400 $800 $170 $340 $1,140 Managing Investigations 1 $50 $50 $100 $100 $150 Managing the Media in Law Enforcement 2 $650 $1,300 $748 $1,496 $2,796 Motorcycle Officer Training (one-time) 2 $2,400 $4,800 $3,000 $6,000 $10,800 New Recruit Law Enforcement/Family training 7 $50 $350 $0 $0 $350 Northwest Police Academy training 16 $25 $400 $0 $0 $400 Peer Support Group training 5 $100 $500 $60 $300 $800 Police academy for new hires 7 $3,750 $26,250 $0 $0 $26,250 Police Reform Era Advanced Leadership 16 $219 $3,504 $0 $0 $3,504 Report Writing Development 6 $200 $1,200 $0 $0 $1,200 Social Media in Law Enforcement (SMILE) 2 $499 $998 $1,200 $2,400 $3,398 TOPS Program Training 1 $5,400 $5,400 $0 $0 $5,400 Truck Enforcement (one-time) 3 $295 $885 $150 $450 $1,335 Women in Command Training – Calibre Press 2 $129 $258 $0 $0 $258 Total Administrative/Managerial and General Training $50,695 $11,366 $62,061 Village of Glenview - 2023 Budget 98 Police Department De-escalation/Use of Force Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Active Threat Response Course – SRO 1 $150 $150 $75 $75 $ 225 Arrest and Control tactics – NEMRT IRMA Certified 4 $4,000 $16,000 $0 $0 $16,000 Firearms training and development 1 $500 $500 $925 $925 $1,425 Force Science Certification Course 2 $1,700 $3,400 $125 $250 $3,650 North-East Multi-Regional Training (NEMERT) Association 76 $100 $7,600 $0 $0 $7,600 Tactical De-escalation Nonviolent Encounters 6 $150 $900 $25 $150 $1,050 Total De-escalation/Use of Force $28,550 $1,400 $29,950 Evidence/Investigations Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Advanced Interview and Interrogation 3 $125 $375 $80 $240 $615 Background Investigations 2 $250 $500 $60 $120 $620 Basic Evidence Tech & Crime Scene Photography 2 $325 $650 $160 $320 $970 Basic Interview and Interrogation (NEMRT) 3 $400 $1,200 $75 $225 $1,425 Breath Operational School 4 $125 $500 $60 $240 $740 Child Abuse and Neglect Training – SRO 1 $150 $150 $75 $75 $225 Crash Investigation Training I & II 1 $2,600 $2,600 $700 $700 $3,300 Crime Scene Photography 1 $900 $900 $200 $200 $1,100 Financial Crimes Investigation 2 $450 $900 $60 $120 $1,020 New Detective Basic Course 2 $225 $450 $50 $100 $550 Street Crimes (NEMRT) 4 $399 $1,596 $80 $320 $1,916 Total Evidence/Investigations $9,821 $2,660 $12,481 Law and Procedural Updates Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Blue Line Learning Group hazardous materials and blood borne pathogen training (on-line) 76 $30 $2,280 $0 $0 $2,280 Court Smart monthly (online) training 76 $50 $3,800 $0 $0 $3,800 Juvenile Officer Training 6 $75 $450 $50 $300 $750 Legal & Liability Risk Management Inst (LLRMI) 4 $150 $600 $0 $0 $600 Police Law Institute monthly legal update fee 76 $95 $7,220 $0 $0 $7,220 Total Law and Procedural Updates $14,350 $300 $14,650 Village of Glenview - 2023 Budget 99 Police Department Professional Development Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Advanced School Resource Officer Course 1 $1,600 $1,600 $400 $400 $2,000 BEAST Training – Porter Lee 2 $2,500 $5,000 $125 $250 $5,250 Civilian personnel training: public service officers, and property evidence officer (on- line) 4 $250 $1,000 $30 $120 $1,120 Homicide Investigators Association Conference 4 $250 $1,000 $100 $400 $1,400 Illinois Association of Chief of Police Conference (ILACP) 2 $399 $798 $0 $0 $798 Illinois Public Employer Labor Relations Assn (IPELRA) – Labor Relations Training 3 $135 $405 $0 $0 $405 Illinois Tactical Officers Association conference (ITOA) 4 $325 $1,300 $20 $80 $1,380 International Association of Chiefs of Police conference (IACP) 2 $475 $950 $1,275 $2,550 $3,500 International Law Enforcement Educators and Trainers Association (ILEETA) conference 1 $420 $420 $1,100 $1,100 $1,520 New World Conference 1 $1,200 $1,200 $1,800 $1,800 $3,000 Northwestern University Center for Public Safety School of Staff and Command 2 $4,200 $8,400 $1,300 $2,600 $11,000 Northwestern University Center for Public Safety Supervision of Police Personnel 3 $1,000 $3,000 $280 $840 $3,840 Police Executive Research Forum Conference 2 $450 $900 $1,800 $3,600 $4,500 Public Safety Peer Support Association National Conference 4 $450 $1,800 $1,800 $7,200 $9,000 Total Professional Development $27,773 $20,940 $48,713 Total 2023 Training Budget $130,739 $34,866 $167,855 Funds from DUI Court Fine accounts for equipment and training used in the enforcement of impaired driving. This includes the purchase of 3 Stalker radars; one handheld ($2,000) used by traffic unit officers, and two new radars ($5,800) for police vehicles. The vehicle radars cover the rotation of two older model radars from 2005. Funds also account for the annual Drug Recognition Enforcement Re-Certification for the DRE officer ($2,540). Accounts for ballistic shields ($18,000), drone ($21,000), and handguns ($92,000). DUI Court Fine Expenditures 540320 2022 Budget 2023 Budget $9,500 $10,340 Machinery & Equipment 550015 2022 Budget 2023 Budget $0 $131,000 Village of Glenview - 2023 Budget 100 Police Department Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Police Department. The total CERF annual charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. Each fund’s charges are determined by their share of the total reserves. New equipment and vehicles added to CERF by the Police Department has resulted in an increase in the department’s share of costs. Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Police Department fleet. CERF Charges 560010 2022 Budget 2023 Budget $240,362 $389,800 MERF Charges 560090 2022 Budget 2023 Budget $245,162 $266,426 Village of Glenview - 2023 Budget 101 Page Intentionally Left Blank Village of Glenview - 2023 Budget 102 Fire 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 13,071,980 12,651,244 12,768,199 13,342,744 691,500 Contractual 276,032 503,278 957,480 1,026,044 522,766 Commodities 308,504 363,699 336,964 461,093 97,394 Other Charges 5,779,903 5,965,068 5,954,038 5,297,937 (667,131) Capital Outlay ‐ 28,000 25,000 103,000 75,000 Interfund Charges 1,296,475 1,237,355 1,338,464 1,351,389 114,034 Fire Total 20,732,894 20,748,644 21,380,145 21,582,207 833,563 Fire Department Summary Fire DepartmentVillage of Glenview - 2023 Budget 103 Fire 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 9,659,120 9,653,774 9,415,285 10,026,573 372,799 511210 ‐ Overtime Salaries 1,596,723 1,137,692 1,490,872 1,233,571 95,879 511230 ‐ Holiday Pay 292,947 290,513 290,513 286,313 (4,200) 511240 ‐ Longevity Pay 82,075 85,724 85,724 95,970 10,246 511270 ‐ Vacation Buy Back 61,581 40,000 37,800 40,000 ‐ 511280 ‐ Sick Buy Back 7,685 7,000 11,200 9,000 2,000 512110 ‐ Deferred Comp 5,319 5,476 5,450 5,640 164 514110 ‐ FICA Payments 173,284 169,838 170,376 176,894 7,056 514210 ‐ IMRF Payments 12,127 9,649 9,401 7,557 (2,092) 514410 ‐ Health Insurance 1,181,118 1,250,078 1,250,078 1,456,226 206,148 515300 ‐ Incentives And Recognition ‐ 1,500 1,500 5,000 3,500 Total Personnel 13,071,980 12,651,244 12,768,199 13,342,744 691,500 Contractual 521230 ‐ Medical Services 32,521 65,410 65,410 64,910 (500) 521290 ‐ Other Professional Services 78,463 168,175 716,025 676,875 508,700 521540 ‐ Outside Litigation 66,611 60,000 15,000 60,000 ‐ 522125 ‐ Dues, Memberships, Subscriptions 3,138 9,650 9,650 10,730 1,080 522140 ‐ Pagers And Radio 25,093 23,105 23,105 24,373 1,268 522145 ‐ Postage 670 750 750 750 ‐ 522150 ‐ Printing And Publishing 114 ‐ ‐ ‐ ‐ 522160 ‐ Software Licensing ‐ ‐ ‐ 38,300 38,300 522230 ‐ Equipment Maintenance 39,222 119,338 92,040 124,031 4,693 523020 ‐ Selection & Promotions 30,201 56,850 35,500 26,075 (30,775) Total Contractual 276,032 503,278 957,480 1,026,044 522,766 Commodities 531015 ‐ Appliances 909 1,250 1,250 20,250 19,000 531110 ‐ General Office Supplies 6,932 9,000 9,000 12,500 3,500 531125 ‐ Janitorial Supplies 22,138 26,000 20,000 26,000 ‐ 531155 ‐ Operational Supplies 3,783 10,500 10,500 20,000 9,500 531180 ‐ Quartermaster Supplies 161,256 133,452 133,452 145,284 11,832 535050 ‐ Other Supplies/Tools 113,485 183,497 162,762 237,059 53,562 Total Commodities 308,504 363,699 336,964 461,093 97,394 Other Charges 540240 ‐ Pension Expense 5,741,479 5,869,323 5,869,323 5,177,282 (692,041) 540300 ‐ Training 38,424 95,745 84,715 120,655 24,910 Total Other Charges 5,779,903 5,965,068 5,954,038 5,297,937 (667,131) Capital Outlay 550020 ‐ Furniture & Fixtures ‐ 28,000 25,000 28,000 ‐ 550025 ‐ Vehicles ‐ ‐ ‐ 75,000 75,000 Total Capital Outlay ‐ 28,000 25,000 103,000 75,000 Interfund Charges 560010 ‐ CERF Charges 644,959 683,219 683,219 788,101 104,882 560040 ‐ FRRF Charges 179,072 137,426 137,426 48,988 (88,438) 560090 ‐ MERF Charges 457,554 416,710 517,819 514,300 97,590 560095 ‐ MERF‐Accident Charges 14,890 ‐ ‐ ‐ ‐ Total Interfund Charges 1,296,475 1,237,355 1,338,464 1,351,389 114,034 Fire Total 20,732,894 20,748,644 21,380,145 21,582,207 833,563 Fire Department Line Item Budget Fire DepartmentVillage of Glenview - 2023 Budget 104 Fire Department Fire Department The Glenview Fire Department provides high quality fire suppression and emergency medical services to residents and businesses residing in the Village of Glenview, Village of Golf, and unincorporated areas of Cook County. The Fire Department services include emergency medical services, which comprise the majority of all calls for service and provides rapid advanced life support response to emergency medical incidents; fire suppression and rescue, which responds to and mitigates a broad range of emergency situations including fires, hazardous materials incidents, below or above ground rescues, water and ice rescues and miscellaneous hazard investigations; and administrative responsibilities, including managing the department’s financial matters, budget requests, budget compliance, short term and long term goal development, relations with public and private entities, as well as personnel matters including staffing, discipline and labor relations. The Fire Department is staffed with 85 positions including a Fire Chief, Deputy Fire Chief, Division Chief of Training, (3) Fire Battalion Chiefs, (3) Fire Captains, (12) Fire Lieutenants, (63) Firefighters/Paramedics and one Executive Assistant. Personnel Expenditures Accounts for the salary expense for union positions (Firefighters/Paramedic, Fire Lieutenant, and Fire Captain) and non-union positions (Fire Chief, Deputy Fire Chief, Division Chief, Fire Battalion Chiefs, and Executive Assistant). The 2023 budget includes a 2.5% merit increase and merit bonuses for non-union positions. The current union contract expires on 12/31/2022 and the union negotiations will begin in the fourth quarter of 2022. The 2023 budget includes 2.75% as an estimated cost of living adjustment for union positions. Salary Allocation by Fund Position Corporate Fund Fire Chief 100% Deputy Fire Chief 100% Executive Assistant 100% Division Chief of Training 100% (3) Battalion Chiefs 100% (3) Fire Captains 100% (12) Lieutenants 100% (63) Firefighters/Paramedics 100% Accounts for overtime salaries for Fire Department employees which primarily results from the commitment to maintain appropriate staffing levels. Overtime pay is also an essential element in sustaining the minimum number of personnel during unscheduled changes. Examples of such circumstances include sick time, injury, unforeseen shift occurrences, etc. Furthermore, overtime is needed due to training, vacations, and incidents that may take place towards the end of an employee’s shift. Regular Salaries 511110 2022 Budget 2023 Budget $9,653,774 $10,026,573 Overtime Salaries 511210 2022 Budget 2023 Budget $1,137,692 $1,233,571 Village of Glenview - 2023 Budget 105 Fire Department Since 2019, the Fire Department has hired 24 new staff members along with promoting 16 new officers from the ranks of Lieutenant through Battalion Chief. With the new hires and new promotions, the department will have an increased training budget over the next 3-4 years. There are seven department members attending paramedic class, which which will impact years 2022-2024. Additionally, the need to train current staff in Fire Apparatus Engineer, Vehicle Machinery Operations and Rope Operations to meet their Advanced Firefighter requirements is anticipated. New staff officers will also require training in their positions to meet the department’s professional development model and meet the demands of their new positions. The overtime trend from 2019-2023 is as follows: Description 2022 2023 Shift Overtime $529,920 $368,640 Acting Company Officer Pay $80,000 $80,500 Admin OT (Special Details) $25,000 $25,000 Emergency Medical Services (EMS) $130,222 $218,540 HAZMAT $22,400 $33,620 Fire Investigations $35,000 $36,850 Public Education (Fall Program / CPR / School Resp.) and Community Risk $36,195 $53,470 Self-Contained Breathing Apparatus and Breathing Apparatus Systems (SCBA & BA) $5,000 $2,100 Training $110,940 $192,227 Technical Response Team $55,215 $78,260 Dive Team $46,000 $52,685 Wellness $1,500 $3,160 Apparatus Maintenance and Build Outs/Communications $28,000 $40,719 Unmanned Aircraft (Drone) $32,300 $47,800 TOTAL $1,137,692 $1,233,571 1,401,542 1,245,125 1,596,723 1,137,692 1,459,372 1,233,571 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2019 Actual 2020 Actual 2021 Actual 2022 Budget 2022 Estimate 2023 Budget Overtime (511210) 2019 ‐2023 Overtime $ Village of Glenview - 2023 Budget 106 Fire Department Shift Overtime:  The Fire Department currently staffs and operates three advanced life support (ALS) ambulances. In addition, the Fire Department staffs five ALS fire suppression apparatus. With the additional hires in 2021, there will be less of a burden on overtime by eliminating the peak time staffing of Ambulance 8. As a result of this change, the Fire Department anticipates a reduction of hire-back overtime hours as seen in previous years. Acting Company Officer Pay Overtime:  Overtime related to Firefighters/Paramedics acting in the role of Lieutenants and Lieutenants acting in the role of Battalion Chief to cover for sick leave, vacation leave, injuries and other unforeseen shift vacancies. The 2023 budget is up from 2022 due to salary and personnel increases. Administration Overtime:  Overtime related to Fire Department personnel for Special Details such as Glenview Memorial Day Parade, Summerfest, July 4th Festivities, Blocktoberfest, and EMS coverage for special events. With activities and requests going back to pre-COVID levels, the 2023 budget remains at $25,000 to respond to staffing requests for special events. Emergency Medical Services (EMS) Overtime:  In 2020 and 2021, the Fire Department had 12 members retire via the Voluntary Separation Program. In 2023, the impact of staff turnover will continue in the areas of EMS and training with seven members scheduled for paramedic class and one member in EMT-B. The EMS budget of $218,540 is up due to an increase in the overtime required to backfill new hire training for EMT-Basic and Paramedic school attendees. The overtime cost to train new personnel for their EMS requirements in 2023 will be $157,700. HAZMAT Overtime:  One of the functions of the Glenview Fire Department is to respond to incidents involving hazardous materials. The HAZMAT team personnel are required to attend training to maintain the ability to respond as a member of the Division 3 HAZMAT team. The 2023 budget is up from 2022 due to salary increases and replacement HAZMAT team members due to retirements. Fire Investigations Overtime:  Overtime due to the investigation of fires for the Village of Glenview and neighboring communities. The 2023 budget is up from 2022 due to salary increases and additional education requirements for the fire investigation staff. Public Education Overtime:  Overtime due to community outreach including school visits, fire prevention programs and CPR training provided by Glenview Fire Department personnel. The 2023 budget is up from 2022 due to salary increases and the addition of Community Risk Initiatives. This year, our pre-plan program, plan review and special events coordination will fall into this category. Village of Glenview - 2023 Budget 107 Fire Department Self-Contained Breathing Apparatus and Breathing (SCBA) Apparatus Systems Overtime:  Overtime relating to the training and maintenance of the SCBA apparatus system. In 2021, the Fire Department replaced all SCBA breathing apparatuses. In 2023, the SCBA budget will decrease back to historical trends since inservice training for the new airpacks is complete. Training Overtime:  As mentioned above, the Fire Department had 12 members retire via the Voluntary Separation Program. This will require additional training of staff in the areas of officer development, Fire Apparatus Engineer certification, and training of new recruits. Budget increases in training are anticipated over the next 3- 4 years. Technical Response Team Overtime:  The Glenview Technical Response Team (TRT) responds to incidents involving confined space, trench rescue and rope rescue emergencies. The TRT team personnel are required to attend training to maintain the ability to respond as a member of the Division 3 TRT team. The Glenview Fire Department currently has three members on IL-TF 1 Urban Search and rescue team. The 2023 budget is up from 2022 due to salary increases and the addition of new personnel that are replacing retired Fire Department members. Dive Team Overtime:  The Glenview Fire Department Dive Team responds to water related incidents. The Dive Team members are required to attend training to maintain the ability to respond to water related emergencies in Glenview and neighboring communities. The 2023 budget is up from 2022 due to salary and the addition of new personnel that are replacing retired Fire Department members. Wellness Overtime:  Overtime related to Fire Department Personnel to attend specialized training and develop fitness programs for department members. Apparatus Maintenance and Build Out Overtime:  Each fire engine requires personnel to configure the layout of the tools and equipment contained within that apparatus. The 2023 budget is up from 2022 due to salary increases along with the addition of a new fire engine and ladder truck. Overtime related to Fire Department Communications/Radio personnel has been moved into the apparatus overtime line item. Unmanned Aircraft Drone Overtime:  The Glenview Fire Drone team has become the most active special team over the past two years and is one of the most skilled drone teams in the area. They have assisted with incidents in Glenview as well as neighboring communities. In 2022, Glenview members were requested to become part of the K9/Drone Search and Rescue Strike Team which responds to incidents throughout Northern Illinois. Commitment to the team will continue in 2023. With that commitment, team members will have additional training requirements with many of the exercises being reimbursable. Village of Glenview - 2023 Budget 108 Fire Department Accounts for the holiday pay that is 3% of base salary for Firefighter/Paramedic, Fire Lieutenants, and Fire Captains per the union contract and Fire Battalion Chiefs per the employee handbook. This amount is paid annually in one lump sum. There has been a slight decrease in the 2023 budget from 2022 due to turnover of staff. Longevity amounts are paid to Fire union employees with 7 or more years of service per the union contract (53 employees) and Fire Department non-union, non-exempt employees with 7 or more years of service hired prior to 7/17/2012 per the Employee Handbook (1 employee). Longevity amounts are included in union contracts and the employee handbook and are increased annually based on the annual September change in CPI. The estimated change in CPI is 9% based on current trends. The 2023 budget increased due to an increase of eligible employees Accounts for the vacation time compensation paid to Fire Department employees for a certain number of accrued and unused vacation hours in accordance with the Fire Union contract and the Employee Handbook. The 2023 budget is based on a review of program participation in prior years. Accounts for the sick time compensation paid to Fire Department employees for a certain number of accrued and unused sick hours in accordance with the Fire Union contract and the Employee Handbook. The 2023 budget is based on a review of program participation in prior years. Accounts for the deferred compensation paid to the Fire Chief at 3% of base salary. Accounts for the employer’s FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation and auto allowance). All Fire Department employees are subject to Medicare while non-sworn employees are subject to both Social Security and Medicare. Holiday Pay 511230 2022 Budget 2023 Budget $290,513 $286,313 Longevity 511240 2022 Budget 2023 Budget $85,724 $95,970 Vacation Buy Back 511270 2022 Budget 2023 Budget $40,000 $40,000 Sick Buy Back 511280 2022 Budget 2023 Budget $7,000 $9,000 Deferred Compensation 512110 2022 Budget 2023 Budget $5,476 $5,640 FICA Payments 514110 2022 Budget 2023 Budget $169,838 $176,894 Village of Glenview - 2023 Budget 109 Fire Department Accounts for the employer share of Illinois Municipal Retirement Fund (IMRF) Pension Contributions for non-sworn Fire Department Staff. The 2023 employer rate is 7.39% of IMRF wages which include salaries, OT wages, vacation buy back, sick buy back and longevity. The 2023 rate is 24.05% lower than the 2022 rate of 9.73% primarily due to positive investment results and changes in the actuarial assumptions. Accounts for the employer portion of health insurance, dental insurance and opt-out incentives for eligible Fire Department personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. These rates combined with changes in employee elections lead to an increased 2023 budget. Accounts for the expenses associated with Fire Department retirements ($1,000), promotions ($1,000) and employee welfare ($3,000). These funds will be used for employee recognition, retirements, and general employee welfare. Contractual Expenditures Accounts for the annual fire physical program, physicals and stress tests (required by contract). These physicals meet the National Fire Protection Association recommendations along with OSHA requirements for respirator compliance. The 2023 budget decreased slightly due to age of Fire Department personnel. Accounts for the service fees and contracts with outside firms that support the work of the Fire Department. The 2023 budget increased significantly primarily due to the Ground Emergency Medical Transport (GEMT) program. With the GEMT progam, Illinois Health and Family Services (HFS) and the Village evenly split the reimbursement revenue collected by adhering to specific guidelines in IGA for Medicaid transports specifically. The reimbursement will be collected by the Village of Glenview and then shared equally with HFS for their portion of the fees. The anticipated gross revenue involving the IMRF Payments 514210 2022 Budget 2023 Budget $9,649 $7,557 Health Insurance 514410 2022 Budget 2023 Budget $1,250,078 $1,456,226 Incentives and Recognition 515300 2022 Budget 2023 Budget $1,500 $5,000 Medical Services 521230 2022 Budget 2023 Budget $65,410 $64,910 Description Qty Unit Cost Total NFPA Physical 83 $770 $63,910 Stress Tests 1 $1,000 $1,000 TOTAL $64,910 Other Professional Services 521290 2022 Budget 2023 Budget $168,175 $676,875 Village of Glenview - 2023 Budget 110 Fire Department GEMT program is $1,100,000 of which the Village is obligated to pay HFS 50%. Completion of the Strategic Plan Document and completion of the implementation of Lexipol is included in the 2023 budget. There is an annual fee of $9,500 to continue using Lexipol which is based on the size of the department. In 2022, the Fire Department contracted a new ambulance billing company which is saving 0.5% in fees. Some line items (Text ‘Em All, Image Trend, KNO2 and Zoll cloud services) were moved to the Software Licensing account (522160) as that is a more appropriate account for those expenses. Description 2022 2023 Lutheran General Hospital Administrative Fee $3,000 $3,500 Ambulance Billing Service $70,000 $70,000 GEMT Reimbursement to State of Illinois $0 $550,000 Emergency Medical Services Paramedic Licenses (25 members X $75 each) $1,025 $1,875 Lexipol: Public Safety Policy & Training Solutions $47,000 $9,500 Text ‘Em All: Mass Text Messaging Service $650 $0 Document scanning services $0 $2,000 Strategic Plan Development $40,000 $40,000 Zoll Cloud Data Storage $1,500 $0 Image Trend Electronic Patient Care Reporting CAD integration $3,500 $0 KNO2 – Patient Care Report upload $1,500 $0 TOTAL $168,175 $676,875 Accounts for the preparation and consultation for collective bargaining, as well as day-to-day questions related to recently implemented legislation, and interpretation and application of village policy. Accounts for the Fire Department participation in various organizations. These organizational memberships provide services such as training and program donations; as well as supporting groups involved in community activities. The 2023 budget increase reflects an increase in membership dues. Description 2022 Amount 2023 Amount Illinois Fire Chief’s Association Annual Fee (Chief, DC, & Dept. Assoc.) $940 $1,200 IL Dept. of Public Health Annual Ambulance Fee (5 ambulances at $236) $1,180 $1,180 Annual MABAS Dues $6,500 $7,200 American Heart Association membership Fee (Annual Dues) $100 $100 Investigation – Strike Force Subscription (Annual Dues) $100 $100 Training-IL Society of Fire Service Instructor Membership (Annual Dues) $55 $100 Illinois Fire Service Admin. Professionals (IFSAP) Annual Membership $75 $100 Great Lakes Fire Accreditation Managers (Annual Dues) $100 $100 Drone Fees and Storage (Annual Fee) $100 $150 International Association of Women in Fire and Emergency Services $500 $500 Outside Litigation 521540 2022 Budget 2023 Budget $60,000 $60,000 Dues, Memberships, Subscriptions 522125 2022 Budget 2023 Budget $9,650 $10,730 Village of Glenview - 2023 Budget 111 Fire Department Description 2022 Amount 2023 Amount TOTAL $9,650 $10,730 Accounts for the StarCom radio annual user fee of $58,032.This fee is based on how many radios are in use by Fire and equates to 42% of the StarCom fees which are shared with the Police Department. Accounts for the Fire Department postage costs to send turnout gear/equipment out for repair and other miscellaneous mailing and shipping costs. The 2023 budget is based on a three-year expenditure trend. Accounts for software licensing fees for programs used exclusively by the Fire Department. Some of the items were previously budgeted under Other Professional Services and others were moved from the IT budget. Description 2022 Amount 2023 Amount Vector Solutions - Training $0 $8,000 Vector Solution - CrewSense $0 $9,200 Vector Solutions - CheckIt $0 $2,900 Zoll Cloud Data Storage $0 $5,000 Image Trend Electronic Patient Care Reporting CAD integration $0 $7,500 KNO2 – Patient Care Report upload $0 $2,000 Photo/Streaming/Video/3D-modeling Subscription $0 $3,000 Text ‘Em All: Mass Text Messaging Service $0 $700 Total $0 $38,300 Accounts for the maintenance of equipment used in Fire Department operations. The 2023 budget is higher than the prior year due to new costs and increased costs for maintenance as described below. Pagers and Radio 522140 2022 Budget 2023 Budget $23,105 $24,373 Postage 522145 2022 Budget 2023 Budget $750 $750 Software Licensing 522160 2022 Budget $0 2023 Budget $38,300 Equipment Maintenance 522230 2022 Budget 2023 Budget $119,338 $124,031 Description 2022 Amount 2023 Amount Administration – Chicago Communications maintenance fees (radios) $20,580 $11,000 Administration – Wave Radio Fee $500 $1,400 Village of Glenview - 2023 Budget 112 Fire Department  Administration – The Fire Department did not renew the radio maintenance agreement with Chicago Communications for Non-Starcom radios. Repairs will be paid for as needed. Minimal repairs are expected due to a purchase of new radios through an interoperability FEMA Assistance to Firefighters Grant.  EMS - The Fire Department will also have an increase in the ambulance stretcher maintenance and inspections due to warranties expiring in 2021 and 2022. Similar budget amounts will continue moving forward until this equipment is scheduled for replacement. When new future purchases are received, they will be back under warranty and maintenance costs will decrease.  Apparatus and Equipment – The 2023 budget containes the corrosion prevention program afer deferring in 2021. Recent fire apparatus along with all future purchases will be built on a galvanized frame. This will decrease as new vehicles are built with galvanized frames within the next 10 years.  Vehicles - The 2023 budget includes the maintenance and inspections for headsets and portable radios in vehicles. Accounts for recruitment/selection services, pre-employment physicals and psychological evaluations, polygraph testing and background checks. This account includes fees for promotional testing and the processing of potential new hires from the current eligibility list. The Fire Department will need to establish a new firefighter eligibility list in 2023. We are also including the cost to hold a Captain’s exam in 2023.The 2023 budget is lower due to not needing a lieutenant promotional exam until 2025. Qty Unit Cost Total Fire Background Check 10 $50 $500 Fire Polygraph 5 $200 $1,000 Fire Psychological Evaluation 5 $625 $3,125 Fire Pre-employment Physical 5 $750 $3,750 Fire Pre-employment Vaccinations (as needed) 1 $1,000 $1,000 Fire Pre-employment Fingerprinting 2 $100 $200 Expedited Pre-Employment Results (as needed) 1 $1,500 $1,500 Entry Examination 1 $15,000 $15,000 Lieutenant Promotional Exam *No Test Until 2025 0 $20,500 $0 TOTAL $26,075 EMS – Stretchers, defibrillator calibration and equipment $18,300 $30,500 Apparatus and Equip – Ladder, pump, generator testing, gas meters $16,621 $19,781 Apparatus and Equip – Power Washing, Descaling and Corrosion Prevention $14,200 $14,200 Apparatus and Equip – Corrosion repair $15,000 $15,000 SCBA & BA Systems – Compressor maintenance, flow testing $11,840 $14,200 Dive Team – Regulator maintenance, tank visual inspection $4,070 $3,650 Vehicles – Headset and portable radio repairs $11,927 $7,000 Fitness Equipment Maintenance (5 stations) $2,500 $3,500 Drone Maintenance and Repair $3,800 $3,800 TOTAL $119,338 $124,031 Selections & Promotions 523020 2022 Budget 2023 Budget $56,850 $26,075 Village of Glenview - 2023 Budget 113 Fire Department Commodities Accounts for the small appliances in the fire stations such as toasters, crockpots, blenders, etc. In 2023, the Fire Department is taking some responsibilities from Facilities to expedite repairs and appliance replacements. This includes handling many small repairs and all appliance replacements in-house. The 2023 budget has increased to reflect the appliance replacements including a new stove at Station 7. Qty Unit Cost Total Kitchen items (dishes, flatware, etc.) 6 $25 $150 Cooking utensils 6 $40 $240 Plates and bowls 4 $100 $400 Toasters 3 $40 $120 Crockpot 4 $40 $160 Blenders 6 $30 $180 Appliance replacement as needed including stove at Station 7 1 $19,000 $19,000 TOTAL $20,250 Accounts for the office supplies in the Fire Department. This account includes misc. supplies for day-to- day operations (pens, pencils, folders, binders, flash drives, coffee, etc.). The 2023 budget increased due to higher projections for supplies for the five fire stations of the Village and an increase in coffee supply costs. Accounts for the department cleaning supplies. The Illinois Department of Public Health agency (IDPH) requires medical equipment to be cleaned and disinfected to a certain standard. Turn-out gear must be cleaned within manufacturer’s recommendations to honor warranty. Accounts for the station maintenance supplies budgeted at $4,000/station for five stations. The increase is related to the Fire Department taking over the management of some of the repairs and appliance replacements for the fire stations which was previously handled by the Public Works Facilities division. This includes handling many small repairs and all appliance replacements for the five fire stations. Appliances 531015 2022 Budget 2023 Budget $1,250 $20,250 General Office Supplies 531110 2022 Budget 2023 Budget $9,000 $12,500 Janitorial Supplies 531125 2022 Budget 2023 Budget $26,000 $26,000 Operational Supplies 531155 2022 Budget 2023 Budget $10,500 $20,000 Village of Glenview - 2023 Budget 114 Fire Department Accounts for the uniforms, shoes, and other staff gear provided for each of the sworn Fire Department personnel in the union contract or the Employee Handbook. The 2023 budget will increase due to manufacturer price increases and supply issues with all equipment including gear and uniforms. Accounts for front line supplies and equipment used daily in the Fire Department operations. The 2023 budget increased $53,562 primarily due to the purchase of new extrication equipment for a new ladder truck as the current set has reached the end of its life cycle, a new tripod for the TRT team and increased oxygen costs. The plan is to build a replacement schedule into the CERF budget for replacement of extrication tools over the next 4 years. As with other areas of the budget, this account will be impacted by manufacturers price increases and supply issues. Those increases are reflected in the budget. Function 2022 Amount 2023 Amount Admin/Maps/Knox/Detectors $4,350 $4,500 EMS – Consumables (specialty dressings and laryngoscope blades) $3,500 $3,500 EMS – Video Laryngoscope $7,000 $7,000 EMS – Sharps Tubes $2,000 $2,000 EMS – Disposable Gloves $3,500 $3,500 EMS – Suction Units (4 units @ $400 each) $1,600 $1,600 EMS – Replacement bags and Med Boxes $3,600 $3,600 EMS – Oxygen $13,000 $15,000 EMS – Replacement Immobilizers $1,050 $1,050 EMS – Electric Clipper Heads $1,500 $1,500 EMS – I/O Drill Replacement $2,800 $2,800 EMS – Zoll Equipment (SPO2 Sensors and 12 Lead Cables) $7,700 $7,700 EMS – Zoll Batteries $1,000 $1,000 EMS – Medical Equipment $2,500 $2,500 EMS – Stryker Batteries $1,600 $1,600 EMS – LUCAS Device Suction Cups $1,350 $2,500 EMS – AED Maintenance $2,500 $2,500 Fire – Rescue Equipment (Axes/Shove Knives/Pike Poles) $4,684 $4,684 Fire – Apparatus Cleaning Supplies (Vehicle Wash/Brushes/Pads/WD40) $4,200 $4,200 Fire – Intake Valves (4” and 5”) $4,100 $4,100 Fire – Salvage Tarps and Floor Runners $950 $950 Quartermaster 531180 2022 Budget 2023 Budget $133,452 $145,284 Qty. Unit Cost Total Personal Uniforms 84 $525 $44,100 Shoe/Station Boot Stipend 81 $100 $8,100 Turnout Gear – 16 per year 16 $2,900 $46,400 Miscellaneous Gear (Boots, Helmets, Gloves and repairs) 1 $19,884 $19,884 Turnout Gear Repairs 1 $4,000 $4,000 New Hire Uniform Place Holder 1 $22,800 $22,800 TOTAL $145,284 Other Supplies/Tools 535050 2022 Budget 2023 Budget $183,497 $237,059 Village of Glenview - 2023 Budget 115 Fire Department Function 2022 Amount 2023 Amount Fire – Saw Blades (Rotary Saw/Chainsaw and Reciprocating Saw) $2,594 $3,000 Fire – Foam Class A and B $5,060 $6,000 Fire – Batteries (Apparatus Flashlights) $5,000 $6,000 Fire – Hose $5,250 $2,040 Fire – Nozzles (Trash and Attack) $4,000 $4,220 Fire – Fittings and Reducers $750 $620 Fire – Atmospheric Meters (3 meters @ Approx. $584) $1,750 $1,750 Fire – Asst. Mounting Brackets and Hardware $3,000 $6,000 Fire – Replacement Cribbing and Wedges $500 $500 Fire – Tool Maint. Supplies (Wire Brushes, Abrasive Wheels, etc. 5 stations @ $600) $3,000 $3,000 Fire – Hand Tool Replacements (Asst. Based on Age and Condition) $500 $500 Fire – Replacement Foam Delivery Devices (Fog Nozzles/Horns and Eductors) $4,500 $4,500 Fire – Replacement LED Floodlight $1,600 $2,000 Fire – Fuel Cans (Saws and Extrication Power Units) $400 $500 Fire – Gas Trac Meters $750 $750 Fire – Thermal Imager $7,500 $8,000 Fire – Replacement Apparatus Flashlights (4 @ $175 each) $700 $1,000 Fire – Atmospheric Meter Calibration Station $1,750 $1,750 Fire – Forcible Entry Equipment (Sledgehammers/Pry Bars/Marrying Straps) $1,097 $1,200 Fire – Extrication Equipment $0 $45,000 Facilities (Includes Maintenance Supplies and Bedding Needs) $850 $850 Fire Investigations (NFPA required texts 6 @ $150 each) $900 $1,500 Public Education – Consumables (Distribution Materials) $7,000 $8,000 Public Education – Fire Extinguisher Prop $14,500 $0 SCBA & BA Systems $13,050 $29,050 Training Books and Materials $5,112 $4,600 Technical Rescue Team Equipment $7,500 $6,645 Dive Team Equipment $5,000 $7,000 Wellness Equipment $2,500 $2,500 Drone Supplies and Tools (Includes Cloud Storage fees and Supplies) $2,900 $800 TOTAL $183,497 $237,059 Other Charges Accounts for the 2023 Village Fire Pension Contribution to the Firefighters’ Pension Fund. This employer contribution is funded through a separate line item on the 2022 Property Tax Levy. The 2023 budget has decreased from the 2022 budget primarily due to the pension fund actuary correcting an error in the prior year calculation. Pension Expense 540240 2022 Budget 2023 Budget $5,869,323 $5,177,282 Village of Glenview - 2023 Budget 116 Fire Department Accounts for the employee development and career-pathing in specific areas. The training not only enhances the employees’ career but maintains and develops additional skills for the benefit of the organization, special teams and the residents served. Turnover in personnel during 2021 and 2022 will require additional training as vacancies are filled. The 2023 budget reflects the increase in personnel and training. This includes training for new firefighters, new officers and new members of our special teams. Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Admin.- Fire Chief and Command Officer Training (Asst. Classes / Seminars) 1 $4,000 $4,000 - - $4,000 Admin. – New World Conference 1 $4,000 $4,000 $2,000 $2,000 $6,000 Admin – Fire Chief Conference 4 $250 $1,000 $650 $2,600 $3,600 EMS – Continuing Education (hours) 50 $60 $3,000 - - $3,000 EMS – PALS and ACLS 20 $100 $2,000 - - $2,000 EMS – CPR Recert. 7 $80 $560 - - $560 EMS – EMT-B School 2 $3,000 $6,000 - - $6,000 EMS – Paramedic School 2 $5,000 $10,000 - - $10,000 Fire – Invest. Strike Force 10 $45 $450 - - $450 Fire – ATF Investigation 6 $500 $3,000 - - $3,000 MABAS 3 Training 1 $6,500 $6,500 - - $6,500 Fire – Smoke Divers OR Truck Ops 4 $1,000 $4,000 $700 $2,800 $6,800 Fire – Command / Comp. Off. 6 $1,600 $9,600 $800 $4,800 $14,400 Fire – RIT Technician 4 $1,600 $6,400 $700 $2,800 $9,200 Fire – Instructor Conf. 5 $450 $2,250 $800 $4,000 $6,250 Fire – Turnout Gear Symposium 1 $500 $500 - - $500 Fire – Incident Safety Officer 4 $380 $1,520 - - $1,520 Fire – Various Seminars 1 $8,600 $8,600 - - $8,600 Fire – Training Program Manager 1 $600 $600 - - $600 Fire – Wellness Recertification 3 $400 $1,200 - - $1,200 Fire – Wellness Cont. Educ. 3 $500 $1,500 - - $1,500 Fire – Ace Training 2 $1,000 $2,000 - - $2,000 Fire – Drone – Part 107 Exam 3 $175 $525 - - $525 Fire – Drone (Specialist Courses) 4 $1,000 $4,000 - - $4,000 Fire – Drone Ground School 1 $750 $750 - - $750 Fire – New Diver 2 $3,100 $6,200 - - $6,200 Fire – Health and Safety Officer 1 $500 $500 - - $500 Fire – Leadership Training Echelon Front 1 $11,000 $11,000 - - $11,000 TOTAL $90,355 $19,000 $120,655 Training 540300 2022 Budget 2023 Budget $95,745 $120,655 Village of Glenview - 2023 Budget 117 Fire Department Capital Outlay Accounts for charges related to the replacement of worn and damaged furniture which has passed its useful life expectancy. Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Fire Department. The total CERF annual charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. Each fund’s charges are determined by their share of the total reserves. In 2023, the CERF budget will increase due to manufacturer increases, supply chain issues and the addition of extrication equipment to the replacement schedule. Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. The 2023 FRRF charges decreased due to several fire related projects being completed over the last two years and fewer projects anticipated in the next ten years. Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Fire Department fleet. Furniture & Fixtures 550020 2022 Budget 2023 Budget $28,000 $28,000 CERF Charges 560010 2022 Budget 2023 Budget $683,219 $788,101 FRRF Charges 560040 2022 Budget 2023 Budget $137,426 $48,988 MERF Charges 560090 2022 Budget 2023 Budget $416,710 $514,300 Village of Glenview - 2023 Budget 118 Community Development 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 2,085,692 2,020,703 2,073,248 2,383,140 362,437 Contractual 1,747,251 2,712,494 2,674,430 3,083,006 370,512 Commodities 8,389 10,704 10,364 17,653 6,949 Other Charges 10,227 48,696 45,936 52,830 4,134 Interfund Charges 34,376 37,245 43,399 35,900 (1,345) Community Development Total 3,885,935 4,829,842 4,847,377 5,572,529 742,687 Community Development Department Summary Community DevelopmentVillage of Glenview - 2023 Budget 119 Community Development 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 1,446,539 1,347,080 1,357,439 1,600,601 253,521 511120 ‐ Part Time Salaries 105,343 146,261 171,343 200,972 54,711 511130 ‐ Temporary/Seasonal Salaries 12,228 29,550 29,550 35,840 6,290 511210 ‐ Overtime Salaries 3,708 2,303 2,303 2,372 70 511240 ‐ Longevity Pay 4,594 3,685 3,685 4,124 439 511270 ‐ Vacation Buy Back 26,529 21,250 29,004 24,500 3,250 511280 ‐ Sick Buy Back 5,048 3,000 3,357 4,000 1,000 512110 ‐ Deferred Comp 2,598 4,328 4,323 4,508 180 512120 ‐ Auto Allowance 2,894 4,680 4,645 4,680 ‐ 514110 ‐ FICA Payments 113,333 117,154 120,448 141,975 24,821 514210 ‐ IMRF Payments 203,966 140,225 145,964 132,550 (7,675) 514410 ‐ Health Insurance 158,913 201,188 201,187 227,018 25,830 Total Personnel 2,085,692 2,020,703 2,073,248 2,383,140 362,437 Contractual 521150 ‐ Bank Service Charges ‐ ‐ 25,000 25,000 25,000 521170 ‐ Business Retention ‐ Econ Dev 438,404 897,652 897,652 614,683 (282,969) 521270 ‐ Traffic Engineering Services 44,451 43,470 48,470 74,200 30,730 521290 ‐ Other Professional Service 166,606 366,000 358,500 559,237 193,237 521295 ‐ Engineering Services 528,132 677,521 662,450 723,582 46,061 521315 ‐ Building, Plan Review & Inspection Services 530,727 681,568 631,568 980,952 299,384 522125 ‐ Dues, Memberships, Subscriptions 25,785 27,833 32,380 27,952 119 522145 ‐ Postage 752 640 600 585 (55) 522150 ‐ Printing And Publishing 12,393 17,810 17,810 12,910 (4,900) 522160 ‐ Software Licensing ‐ ‐ ‐ 63,905 63,905 Total Contractual 1,747,251 2,712,494 2,674,430 3,083,006 370,512 Commodities 531110 ‐ General Office Supplies 1,387 4,150 4,150 3,370 (780) 531230 ‐ Uniforms/Shoe 675 1,015 675 750 (265) 535020 ‐ Books, Pamphlets, Materials 4,199 3,190 3,190 2,750 (440) 535050 ‐ Other Supplies/Tools 2,128 2,349 2,349 10,783 8,434 Total Commodities 8,389 10,704 10,364 17,653 6,949 Other Charges 540050 ‐ Commissions 9,200 20,090 17,890 20,240 150 540300 ‐ Training 1,027 28,406 27,946 32,390 3,984 540310 ‐ Travel Reimbursement ‐ 200 100 200 ‐ Total Other Charges 10,227 48,696 45,936 52,830 4,134 Interfund Charges 560010 ‐ CERF Charges 4,955 11,881 11,881 9,173 (2,708) 560090 ‐ MERF Charges 29,421 25,364 31,518 26,727 1,363 Total Interfund Charges 34,376 37,245 43,399 35,900 (1,345) Community Development Total 3,885,935 4,829,842 4,847,377 5,572,529 742,687 Community Development Department Line Item Budget Community DevelopmentVillage of Glenview - 2023 Budget 120 Community Development Department Community Development Department The Glenview Community Development (“CD”) Department provides various development, building and engineering related services including economic development, land use planning, building permits, building and engineering plan review and inspections, engineering design and capital project management. These functions are accounted for in several Village Funds (Corporate Fund, Special Tax Allocation Fund, Glenview Water Fund, Glenview Sanitary Fund, Wholesale Water fund, Commuter Parking Fund, and Motor Fuel Tax Fund). The Community Development Department is staffed with 15 full-time and 9 part-time positions including a Director, Deputy Director, Inspectional Services Division Manager, Engineering Division Manager, Executive Assistant, Administrative Coordinator, (2) Senior Planners, Development Center Manager, Plan Examiner, Engineering Project Manager, Natural Resources Manager, Sustainability Coordinator, Sanitarian, Fire Inspector, (6) part-time Fire Inspectors, and (3) part-time Permit Clerks. Approximately 26 contracted employees also perform engineering and inspectional service functions within the CD Department. The 2023 Community Development Corporate fund budget increased $556,702 or 11.5% over the 2022 budget and $570,321 or 11.8% over the 2022 projection. Contractual costs increased with the addition of the Glenview History Center initiative and several one-time projects expected to be completed in 2022 offset by increases to building and plan review services associated with expected new development projects proposed for 2023. Other increases were associated with the addition of the Sustainability Coordinator and Executive Assistant. See chart at right. Personnel Expenditures Accounts for a portion of the salary expense for full-time Community Development employees. The 2023 budget includes a 2.5% merit increase and merit bonuses for employees. The table below shows how the salaries are allocated across funds. The 2023 budget includes the addition of a Sustainability Coordinator and Management Analyst. Position Corporate Enterprise Funds Internal Service Funds Director of Community Development 78% Water - 15% Sanitary - 7% - Deputy Director of Community Development 100% - - Development Center Manager 100% - - Engineering Division Manager 60% Water - 25% Sanitary - 15% - Engineering Project Manager 60% Water - 25% Sanitary - 15% - Fire Inspector 100% - - Inspectional Services Division Manager 100% - - Administrative Coordinator 100% - - Regular Salaries 511110 2022 Budget 2023 Budget $1,347,080 $1,600,601 Village of Glenview - 2023 Budget 121 Community Development Department Position Corporate Enterprise Funds Internal Service Funds Executive Assistant 100% - - Natural Resources Manager 100% - - Sustainability Coordinator 100% - - Plan Examiner 100% - - Sanitarian 95% Water - 5% - (2) Senior Planners 100% - - Accounts for the salary expenses for six (6) part-time Fire Inspectors (4,888 total hours totaling $133,311) and three (3) part-time Permit Clerks (3,120 total hours totaling $65,719). The 2023 budget inlcudes an increase in the total working hours for the fire inspectors based on the anticipated number of inspections projected. The 2023 budget includes a 2.5% merit increase for the part-time positions. Accounts for (1) Development Center Intern (480 hours totaling $8,160), (2) Ecological Interns (525 hours each totaling $16,800), and (1) Engineering Intern (680 hours totaling $10,880). The 2023 budget has been increased to include an additional Ecological Intern due to increased staffing needs associated with focus on sustainability and to monitor and maintain the Village’s natural resources. The hourly rates vary for each position to reflect both returning and new intern rates. Accounts for overtime costs of non-exempt CD staff, primarily those performing health and building inspections for special events conducted after normal business hours. Special events may include the Art Festival, Summerfest, Blocktoberfest, Glenview Farmer's Market, Bites & Brews, Kohl Children's Museum Special Event, Armenian Fest, and Greek Fest. The 2023 budget reflects a 2.5% wage increase. Longevity amounts are paid to non-exempt employees with 7 or more years of service hired prior to 7/17/2012 per the Employee Handbook (2 employees). Longevity amounts are included in the employee handbook and are increased annually based on the annual September change in CPI. The estimated change in CPI is 9% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Part Time Salaries 511120 2022 Budget 2023 Budget $146,261 $200,972 Temporary/Seasonal Pay 511130 2022 Budget 2023 Budget $29,550 $35,840 Overtime Salaries 511210 2022 Budget 2023 Budget $2,303 $2,372 Longevity Pay 511240 2022 Budget 2023 Budget $3,685 $4,124 Village of Glenview - 2023 Budget 122 Community Development Department Accounts for the vacation time compensation paid to CD Department employees for a certain number of accrued and unused vacation hours in accordance with the Employee Handbook. The 2023 budget is based on a review of actual program participation over the last few years. Accounts for the sick time compensation paid to Community Development department employees for a certain number of accrued and unused sick hours in accordance with the Employee Handbook. The 2023 budget is based on a review of actual program participation over the last few years. Accounts for the deferred compensation paid to the Director of Community Development at 3% of base salary. Deferred compensation is allocated across funds in the same proportion as regular salaries. Accounts for the auto allowance paid to the Director of Community Development per the Employee Handbook. Auto allowance is allocated across funds in the same proportion as regular salaries. Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation and auto allowance). Accounts for a portion of the employer share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2023 employer rate is 7.39% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2023 rate is 24.05% lower than the 2022 rate of 9.73% primarily due to positive investment results and changes in the actuarial assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible Community Development personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates Vacation Buy Back 511270 2022 Budget 2023 Budget $21,250 $24,500 Sick Buy Back 511280 2022 Budget 2023 Budget $3,000 $4,000 Deferred Compensation 512110 2022 Budget 2023 Budget $4,328 $4,508 Auto Allowance 512120 2022 Budget 2023 Budget $4,680 $4,680 FICA Payments 514110 2022 Budget 2023 Budget $117,154 $141,975 IMRF Payments 514210 2022 Budget 2023 Budget $140,225 $132,550 Health Insurance 514410 2022 Budget 2023 Budget $201,188 $227,018 Village of Glenview - 2023 Budget 123 Community Development Department increased 4.7%. These rates combined with staff changes in coverage and new positions added lead to an increased 2023 budget Contractual Expenditures Accounts for Persolvent credit card fees. This is a 3% fee associated with credit card transactions for permit and inspection fee processing. This account includes costs for services related to retaining and/or growing the business environment in Glenview. CNSCVB The membership for Chicago North Shore Convention and Visitors Bureau (CNSCVB) allows Glenview hoteliers the opportunity to participate in regional advertising and networking. In 2020, due to the Coronavirus pandemic, the Bureau discounted the annual membership by 50% to provide economic relief during the unprecedented time. The Bureau will return to the regular annual membership rates incrementally over a three-year period, beginning in 2022. Accordingly, the 2023 budget reflects an incremental increase in dues. Village/Chamber Business Support Services Through an agreement, the Village and the Glenview Chamber of Commerce are coordinating annual economic development and business support services. The contract is set to be renewed for 2023 and include funds that would go towards securing the services of an event planner to oversee the management and promotion of four (4) community events annually. Development Advisor and Business Recruiter The Village contracted with a Development Advisor and Business Recruiter to implement the recommendations included in the Economic Development Strategic Plan, to facilitate business retention and recruitment, and to consult on public/private development opportunities associated with the spark site concepts. Bank Service Charges 521150 2022 Budget 2023 Budget $0 $25,000 Business Retention 521170 2022 Budget 2023 Budget $897,652 $614,683 Description 2022 Budget 2023 Budget CNSCVB Membership $66,500 $55,683 Village/Chamber Business Support Services $51,152 $50,000 Economic Development Strategic Plan $150,000 - Business Support Program $300,000 - Development Advisor and Business Recruiter - $109,000 Business Assistance Programs – Tenant Improvement and Façade Improvement $230,000 $300,000 Special Events - $100,000 TOTAL $897,652 $614,683 Village of Glenview - 2023 Budget 124 Community Development Department Business Assistance Programs – Tenant Improvement and Façade Improvement Consistent with the recommendations of the Economic Development Strategic Plan (EDSP), these business assistant programs are targeted to improve interior buildouts and storefronts that enhance the community’s shopping and dining opportunities. Additional funds are being allocated for the implementation of more projects associated with the Façade Improvement and Tenant Improvement Programs that were approved by the Board of Trustees in 2022, with a focus on the establishment of new businesses. Special Events Consistent with EDSP recommendations and community feedback these family-friendly special events would activate and enhance the awareness of key commercial areas. Following Village Board approval, an event planner would be hired to host a variety of small-medium sized, curated events (music, food trucks, themed, holiday, etc.) to attract people to our various business districts throughout the year. Accounts for the traffic engineering services utilized by the department. Traffic Engineering Consultant - Traffic Committee The Village’s Traffic Committee utilizes a traffic engineer to review Village-wide traffic calming concerns (i.e. speeding, engineering design, intersection control, traffic regulatory signage, parking regulations, sight distance evaluations, traffic studies, etc.). Studies and analysis are needed to address resident’s traffic concerns and attendance is often required at neighborhood open houses or Village Board meetings to relay the results of a study or recommendation. The 2023 budget includes an increase to allow for additional traffic studies due to an increase in resident traffic calming requests. Battery Powered Speed Boards – One-time expenditure Due to increased resident requests for a temporary speed board, a one-time request for four (4) battery powered speed boards are requested to enable staff to rotate them around residential public streets to educate drivers on their speed compared to the speed limit. The boards also collect speed and trip data which is used to clearly delineate existing traffic conditions. Speed Board Software Subscription Annual subscription fee for the Traffic Suite Application software to monitor and report on twelve (12) speed boards which will allow the Traffic Committee and the Police Department to monitor speeds and collect data throughout the Village. The 2023 budget was increased due to the pending purchase of four (4) additional speed boards in 2023. Speed Board Battery Chargers – One time expenditure A one-time expenditure for four (4) additional chargers to re-charge the batteries used for existing speed boards. Each speed board uses four (4) rechargeable batteries, and one battery charger is included with the Traffic Engineering Services 521270 2022 Budget 2023 Budget $43,470 $74,200 Description 2022 Amount 2023 Amount Traffic Engineering Consultant – Traffic Committee $15,000 $20,000 Battery Powered Speed Boards (One-time expenditure of 4 @ $5,150 each) - $20,600 Speed Board Software Subscription $12,190 $21,000 Speed Board Batteries (One-time expenditure of 3 @ $385 each) $1,155 - Speed Board Battery Chargers (4 @ $150 each) $125 $600 Traffic Engineering Consultant – Development Review $15,000 $12,000 Total $43,470 $74,200 Village of Glenview - 2023 Budget 125 Community Development Department purchase of each speed board. Staff is requesting two additional battery chargers to hasten the charging process and increase efficiency. Traffic Engineering Consultant A traffic engineer reviews the traffic engineering studies submitted by applicants for proposed developments to determine their impacts on the existing traffic conditions and may need to attend Commission/Board meetings to answer questions. An estimated 16 studies are anticipated to be reviewed in 2023 and a majority of these costs are passed through to developers. The anticipated number of studies has decreased from 20 studies in 2022. Accounts for the service fees for outside firms and agencies that support the work of the Community Development Department. The 2022 budget included multiple one-time projects that will be completed in 2022 offset by new one-time projects for 2023, such as the creation of a sustainability plan, landscaping enhancements at Village Hall, and building demolition associated with spark site concepts. The expenditures associated with documents scanning and Persolvent credit card fees were previously in the Information Technology budget and are being reallocated to departmental budgets in 2023. Glenview History Center Through a service agreement with the nonprofit Glenview History Center and the Glenview Public Library, the Village would be providing maintenance and ongoing upkeep of the Farmhouse Museum and Hibbard Library at 1121 Waukegan Road, similar to what currently occurs at other Village facilities. Staffing and programming of educational and informational events and services associated with Glenview history would be supported by the Library and Village. The goal of this agreement is ensure the long-term preservation and appreciation of the Village of Glenview’s local history through educational programs and by offering community access to historical resources. Inspectional Services 2022 2023 Elevator Inspections (annual required inspections for safety compliance) $4,500 $4,500 Administrative Law Judge Rulings (i.e. grass cutting, fencing, roof repairs, etc.) $4,000 $5,000 Tree Assistance Planting Program (Village cost share with residents planting trees on private property) (Moved from Planning) - $50,000 Sustainability Plan (One-time expenditure) - $50,000 Electric Vehicle Charging Station Installations (One-time expenditure of EV Charging systems 5 @ $3,000) - $15,000 Landscaping Enhancements at Village Hall (One-time expenditure) - $20,000 Building Demolition (One-time expenditure associated with spark site building demolition) - $70,000 Document Scanning (Permits and related documents) - $23,827 TOTAL INSPECTIONAL SERVICES $8,500 $238,327 Planning General Consulting (i.e. fiscal study reviews, surveyors, appraisals, etc.) $15,000 $15,000 Other Professional Services 521290 2022 Budget 2023 Budget $366,000 $559,237 Village of Glenview - 2023 Budget 126 Community Development Department Sign Code Updates (One-time expenditure for Text and Graphic Updates to Code Re: Reed V. Gilbert SCOTUS Decision – $15,000 in unexpended 2022 funds being carried over to 2023) $60,000 $15,000 Historic Structures Survey (mapping and inventory of historic kit homes that was started in 2021 and would be completed in 2022) $8,500 - Plan for Nature Updates (One-time expenditure for updates to the 2008 Plan for Nature with $20,000 being carried over to 2023) $40,000 $20,000 Tree Assistance Planting Program (Village cost share with residents planting trees on private property) (Moved to Inspectional Services in 2023) $50,000 Concept Space Study - Main Lobby and First Floor Remodeling Concept Drawings (2022 funds were unexpended due to delay for further study of potential concept layouts) $130,000 $10,000 Glenview History Center - $200,000 Document Scanning (Plats, Plan Sets, Board/Commission Documents, etc) - $4,910 TOTAL PLANNING $303,500 $264,910 Engineering National Pollutants Discharge Elimination System Annual Reporting (IEPA required compliance report for stormwater discharges) $6,000 $6,000 Community Rating System Reporting (updates confirming compliance with floodplain requirements) $8,000 $10,000 TOTAL ENGINEERING $14,000 $16,000 Unplanned Requests Professional services to address unforeseen initiatives (e.g., specialty consulting services, planning services, engineering and traffic services, surveys, plats, easements, environmental studies, public meeting materials, etc.) Many services would be associated with the potential implementation of the Economic Development Strategic Plan and Downtown Strategic Plan initiatives. $40,000 $40,000 TOTAL UNPLANNED REQUESTS $40,000 $40,000 TOTAL $366,000 $559,237 Accounts for the outsourced professional services under the Baxter & Woodman contract to perform the services outlined in the table below. The Village began using Baxter & Woodman for various services in 2010. Over the years, the services have expanded and/or been reduced based on the Village’s needs. The 2023 budget is based on an estimate of 4,800 hours to conduct approximately 1,550 engineering reviews for single-family, multifamily and commercial properties, 250 utility reviews, and an estimated 1,760 hours of associated inspections, including utility project inspections and as-built reviews. The increased number of plan reviews is based on the last three years and is reflected in the increased budget. The plan reviews include tasks associated with compliance and resolutions related to the neighbor notification process required as part of the plan review, as well as an increased number of utility reviews. The localized and neighborhood storm water engineering management tasks are based on the average of the last three years, with an anticipated 130 drainage remediation reviews and inspections, which is similar to previous and current year. See below map of 2022 Drainage Complaints. Additional project management resources will be utilized in 2023 to coordinate plan reviews and CIP projects, and to overseeing grant writing and Engineering Services 521295 2022 Budget 2023 Budget $677,521 $723,582 Village of Glenview - 2023 Budget 127 Community Development Department management given the increased availability of transportation funds on both state and federal levels. A 3% cost increase based on the current contract and the Consumer Price Index (CPI) growth is accounted for in 2023. Services 2022 Amount 2023 Amount Plan Reviews (Engineering plan compliance with standards and requirements. This line also includes drainage related neighbor notifications) $295,278 $324,736 Localized Stormwater Management and Inspections, including Holistic Drainage Inspection Reports $100,172 $111,775 Project Management and Grant Coordination (60% of $161,800 allocated to Corporate) $97,000 $102,000 Engineering Inspections (Confirming compliance with approved permits) $185,071 $185,071 TOTAL $677,521 $723,582 Accounts for the outsourced professional services under the Safebuilt contract to perform the services in the table below. The Village began using Safebuilt for these services in 2013. The contract was extended in 2018 for another three years, with the option to renew for two one-year extensions. Renewal of the contract to include additional extensions will be considered in 2023. The volume of services is projected by analyzing the four-year average of core permit services, plus anticipated one-time large-scale projects (see below map for 2022 permit locations). Core permits are associated with small and medium projects, which are typically issued by the Development Center, and consist of small projects like decks, patios, sheds and fences, as well as medium-sized projects like residential and commercial remodeling, detached garages and house additions. The large permit volume is projected based on the anticipated construction of developments such as new residential projects and new retail or industrial developments. The 2023 budget is based on an estimate of approximately 854 plan reviews for the single-family, multi-family and commercial properties, 9,880 building permit and complaint inspections, and 425 health inspections. An increase in the number of inspections is expected due to the volume of expected new development projects proposed for 2023. Performance measures in the contract outline the cost for each task. A 3.0% cost increase based on the current contract and Consumer Price Index (CPI) growth is accounted for in 2023. Building, Plan Review, and Inspection Services 521315 2022 Budget 2023 Budget $681,568 $980,952 Village of Glenview - 2023 Budget 128 Community Development Department Services 2022 Amount 2023 Amount Plan Reviews (building plan compliance with zoning and codes) $239,200 $246,000 Building Inspections (confirming compliance with approved permits) $231,535 $523,720 Health Inspections (confirming compliance with approved permits and codes) $43,700 $45,088 Code Enforcement (complaint-based zoning and code compliance inspections) $70,720 $69,029 Permit Technician (staffing in Development Center) $96,413 $97,115 TOTAL $681,568 $980,952 Accounts for the CD Department participation in various organizations. These organizational memberships provide services such as training, professional development and useful information. There is a slight increase in the 2023 budget due to the rise in cost for the Glenview North Shore Park Association Dues. Key: A – Administration, IS – Inspectional Services, P – Planning, E – Engineering Description Qty Unit Cost Total Cost A-American Planning Association/American Institute of Certified Planners 1 $724 $724 A-International City/County Management Association 1 $200 $200 A-Lambda Alpha Membership 1 $315 $315 A-International Council of Shopping Centers (ICSC) 1 $125 $125 A-Urban Land Institute (ULI) 1 $240 $240 A-Congress for the New Urbanism 1 $125 $125 A-Crain’s Business Magazine 1 $169 $169 Dues and Subscriptions 522125 2022 Budget 2023 Budget $27,833 $27,952 Village of Glenview - 2023 Budget 129 Community Development Department Description Qty Unit Cost Total Cost A-Glenview North Shore Park Association annual dues (Lot 16) 1 $8,500 $8,500 A-Chicago Tribune Online Subscription 1 $208 $208 A-Glenview Announcements Print Subscription 1 $105 $105 IS-IL Environmental Health Association 1 $55 $55 IS-National Fire Protection Association 1 $1,500 $1,500 IS-IL Department of Public Health 1 $175 $175 IS-International Code Council 2 $145 $290 IS-Northwest Building Officials and Code Administrators 5 $29 $145 IS-IL Association of Code Enforcement 4 $45 $180 IS-National Environmental Health Association 1 $100 $100 IS – Registered Environmental Health Specialist/Sanitarian License 1 $140 $140 IS-Illinois Department of Professional Regulations License 1 $155 $155 IS-Illinois Fire Inspector Association 1 $100 $100 IS – Northern Illinois Fire Inspectors Association 1 $100 $100 IS-Suburban Building Officials Counsel 4 $75 $300 IS – Certified Building Official CBO 1 $125 $125 IS-Arbor Day Foundation 1 $45 $45 IS-International Society of Arboriculture 1 $135 $135 IS-Illinois Arborist Association Chapter Dues 1 $55 $55 IS-Chicago Wilderness Membership 1 $100 $100 IS-Pesticide License with Training 2 $150 $300 IS- US Green Building Council 1 $245 $245 P-American Planning Association (APA) 3 $625 $1,875 P-Chicago Metropolitan Agency for Planning (CMAP) 1 $1,751 $1,751 E-American Civil Society of Engineers 1 $245 $245 E-Certified Floodplain Manager License through Illinois Association for Floodplain and Stormwater Management 1 $50 $50 E-National Pollutant Discharge Elimination System Membership 1 $1,000 $1,000 E-North Branch Chicago River Watershed Membership 1 $8,075 $8,075 TOTAL $27,952 Accounts for FedEx and UPS postage fees. These expenditures are based on a three-year average. Accounts for the supplies listed in the below chart associated with printing and publications. There is a budget decrease in 2023 due to the removal of one-time expenditures, such as historic structure birthday mailers and stampers, included in the 2022 budget and an anticipated decrease in special service area projects and the associated notices. Key: IS – Inspectional Services, P – Planning, E – Engineering Postage 522145 2022 Budget 2023 Budget $640 $585 Printing and Publications 522150 2022 Budget 2023 Budget $17,810 $12,910 Village of Glenview - 2023 Budget 130 Community Development Department Description 2022 Budget 2023 Budget IS-Permit Cardstock and Labels $300 $300 IS-Door Hanger Cardstock $200 $200 IS-Stop Work Order Adhesive Paper $160 $160 IS- Forms (Court and Inspection) $200 $200 IS – Stampers $700 - IS-Architectural Plan Printing $1,000 $500 IS-No Mow ‘til Mother’s Day Yard Signs - $500 IS-Development Center Signage - $1,800 P-Public Notices for Commission Cases $4,250 $4,250 P-Presentation Boards for Meetings $1,000 $1,000 P – Historic Structure Birthday Mailers $4,000 - E-Special Service Area Notices Posting $3,200 $1,200 E-Printing of CIP Maps $1,600 $1,600 E-Reproduction of the CIP Plans for Construction Engineering $1,200 $1,200 TOTAL $17,810 $12,910 Commodities Accounts for office supplies ($2,220 for specialty paper, pens, folders, labels, envelopes, and other such supplies necessary for day-to-day operations) and Canteen Supplies ($1,150 for coffee, tea, creamer, etc.). These expenditures are based on a multi-year average and reflect reductions in the use of canteen supplies. Accounts for safety vests ($50) and safety boots ($700) distributed to staff each year. There is a decrease in the 2023 budget due to fewer replacements being necessary in safety boots and uniforms, due to a shift in replacements to an every other year cycle. Accounts for code enforcement books/materials, training manuals, Building Safety month materials ($2,000), and public notice signs ($750). There is a slight decrease in the 2023 budget due to more materials being offered in digital form at a lower cost. General Office Supplies 531110 2022 Budget 2023 Budget $4,150 $3,370 Uniforms and Shoes 531230 2022 Budget 2023 Budget $1,015 $750 Books, Pamphlets, Materials 535020 2022 Budget 2023 Budget $3,190 $2,750 Other Supplies/Tools 535050 2022 Budget 2023 Budget $2,349 $10,783 Village of Glenview - 2023 Budget 131 Community Development Department Accounts for PPE, inspecting equipment, testing supplies, herbicide equipment, and various field supplies. A one-time expenditure is included for the purchase of a pop-up shelter for the Drop-Off Drug Program to clearly delineate the program area and keep residents and staff sheltered in the case of inclement weather. One-time expenditures for standing desks for the permit clerks and a kiosk for permit entry in the Development Center lobby are also included to increase efficiency and upgrade the technology to provide the most up-to-date customer service. Description Qty Unit Cost Total Cost Easy-Up Vantage Shelter (For the drug drop-off program) (One- time expenditure) 1 $460 $460 Standing Desks for Permit Clerks (One-time expenditure) 4 $1,000 $4,000 Kiosk (for the Development Center lobby) (One-time expenditure) 1 $4,000 $4,000 #2 Grade Wooden Stakes 1 $50 $50 Batteries for Flashlights and Cameras 1 $50 $50 Flashlights 8 $35 $280 Zipties 1 $10 $10 Gerber Multi-Tools (Replaced every other year) 3 $60 $180 Gerber Multi-Tool Sheaths (Replaced every other year) 3 $25 $75 PPE 1 $250 $250 Telescopic Extension Poles 3 $90 $270 Multi-Pliers 2 $50 $100 Light Meter 1 $150 $150 Clipboards 2 $25 $50 Chlorine Test Strips 1 $45 $45 Sanitizer Test Strips 1 $40 $40 Garlon 4 (Herbicide) 1 $260 $260 Bark Oil Blue (Herbicide) 1 $85 $85 Loppers (Pruning Tools) 4 $42 $168 Trowels 10 $12 $120 Gloves 10 $14 $140 Total $10,783 Other Charges Accounts for secretarial services for the four (4) Commissions (New Development, Development Adjustments, Natural Resources, and Environmental Review) which is dependent on the number of commission meetings that take place ($16,200). The 2023 amount is based on the average number of meetings and the duration of meetings from prior years. Additional items include commissioner training, Board/Commissioner name plaques and meeting materials, memberships to Landmark Preservations Council of IL and IL Association of Historic Preservation Commission, Natural Resource Commission publicity and events, and ecological sustainability awards. Commission 540050 2022 Budget 2023 Budget $20,090 $20,240 Village of Glenview - 2023 Budget 132 Community Development Department Description 2022 Amount 2023 Amount Recording Secretary Services for Commissions $16,200 $16,200 Commissioner Training $1,500 $1,500 Placards and Misc. Meeting Materials $800 $700 Illinois Association of Historic Preservation Commission Membership $50 $50 Landmark Preservations Council Membership $40 $40 Natural Resources Commission Publicity and Events $1,000 $1,000 Ecological Sustainability Awards $500 $750 TOTAL $20,090 $20,240 Accounts for the training and travel costs for employee development and career-pathing in specific areas. This training helps to maintain and develop additional skills for the benefit of the organization and the residents served. The 2023 budget has been increased to allow for a one-time expenditure for Lama software training. Key: A – Administration, IS – Inspectional Services, P – Planning, E – Engineering Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost A - International City Management Association 1 $750 $750 $1,245 $1,245 $1,995 A - National American Planning Conference 1 $400 $400 $1,550 $1,550 $1,600 P - National American Planning Conference 3 $400 $1,200 $1,550 $4,650 $6,200 A - Department Training 6 $200 $1,200 - - $1,200 IS - Illinois Environmental Health Association 1 $195 $195 - - $195 IS – National Environmental Health Association Sanitarian Training and License 1 $900 $900 - - $900 IS - Suburban Building Officials 4 $625 $2,500 - $2,500 IS - Northwest Building Officials & Code Admin. 4 $125 $500 - - $500 IS - Illinois Association of Code Enforcement 5 $120 $600 - - $600 IS – Illinois Arborist Association Conference 1 $250 $250 - - $250 IS – Wild Things Conference 7 $50 $350 - - $350 IS – Northern Illinois Fire Inspectors Association Symposium 5 $100 $500 $500 IS – Lama Software Training (One-time expenditure) 1 $10,000 $10,000 $10,000 IS – Illinois Green Allowance Training 1 $150 $150 $150 E - Project Management Professional Training 1 $1,500 $1,500 - - $1,500 Training 540300 2022 Budget 2023 Budget $28,406 $32,390 Village of Glenview - 2023 Budget 133 Community Development Department Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost E - Illinois Association of Floodplain Managers 2 $430 $860 $400 $800 $1,660 E - Metropolitan Water Reclamation District of Greater Chicago 2 $50 $100 - - $100 E – IDOT Bureau of Planning Annual Conference 1 $150 $150 - - $150 A/P - Chaddick/Municipal Design Review Network/CMAP/ILAPA Conferences 4 $30 $120 - - $120 A/P - State American Planning Association Conference 4 $280 $1,120 - - $1,120 A/P - International Council of Shopping Centers 2 $400 $800 - - $800 TOTAL $22,995 $8,245 32,390 Accounts for the travel costs reimbursed to employees including train tickets, parking and mileage. Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by Community Development. The total CERF annual charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. Each fund’s charges are determined by their share of the total reserves. Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of the Community Development fleet. Travel Reimbursement 540310 2022 Budget 2023 Budget $200 $200 CERF Charges 560010 2022 Budget 2023 Budget $11,881 $9,173 MERF Charges 560090 2022 Budget 2023 Budget $25,364 $26,727 Village of Glenview - 2023 Budget 134 MERF 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Charges For Services 1,366,206 1,295,687 1,638,862 1,444,575 148,888 Investment Income 23 50 63 ‐ (50) Other Revenues 118,178 108,500 228,985 132,500 24,000 Total Revenues 1,484,408 1,404,237 1,867,910 1,577,075 172,838 Expenditures Personnel 454,911 442,192 445,492 443,239 1,047 Contractual 319,216 347,955 347,955 347,955 ‐ Commodities 481,290 741,625 741,625 700,725 (40,900) Other Charges 617 2,500 2,500 2,500 ‐ Interfund Charges 72,498 87,565 87,565 100,187 12,622 Total Expenditures 1,328,531 1,621,837 1,625,137 1,594,606 (27,231) Surplus/(Deficit)155,877 (217,600) 242,773 (17,531) 200,069 Municipal Equipment Repair Fund Summary MERFVillage of Glenview - 2023 Budget 135 Revenues 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Charges for Service 480310 ‐ Fleet Maintenance Charges 1,365,825 1,292,687 1,638,862 1,444,575 151,888 480350 ‐ Charges for Services ‐ Library 382 3,000 ‐ ‐ (3,000) Total Charges for Service 1,366,206 1,295,687 1,638,862 1,444,575 148,888 Investment Income 460110 ‐ Interest ‐ Savings 23 ‐ 62 ‐ ‐ 460120 ‐ Interest ‐ Investment ‐ 50 1 ‐ (50) Total Investment Income ‐ 50 1 ‐ (50) Other Revenues 470930 ‐ Expense Reimbursement ‐ 8,500 14,485 7,500 (1,000) 470999 ‐ Miscellaneous Revenue 118,178 100,000 214,500 125,000 25,000 Total Other Revenues 118,178 108,500 228,985 132,500 24,000 Total MERF Revenues 1,484,408 1,404,237 1,867,910 1,577,075 172,838 Municipal Equipment Repair Fund Revenue Line Item Budget MERFVillage of Glenview - 2023 Budget 136 Expenditures 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 290,285 295,388 291,858 302,138 6,750 511210 ‐ Overtime Salaries 29,408 30,000 30,000 30,000 ‐ 511240 ‐ Longevity Pay 3,689 4,075 4,075 4,299 224 511270 ‐ Vacation Buy Back 12,278 3,000 7,463 7,000 4,000 511280 ‐ Sick Buy Back 1,637 500 ‐ 500 ‐ 514110 ‐ FICA Payments 25,301 23,033 25,505 26,311 3,278 514210 ‐ IMRF Payments 39,697 32,044 32,439 25,417 (6,627) 514410 ‐ Health Insurance 51,865 53,402 53,402 46,824 (6,578) 515700 ‐ Certification Pay 750 750 750 750 ‐ Total Personnel 454,911 442,192 445,492 443,239 1,047 Contractual 521290 ‐ Other Professional Services 319,186 347,600 347,600 347,600 ‐ 522125 ‐ Dues/Memberships/Subscriptions 30 355 355 355 ‐ Total Contractual 319,216 347,955 347,955 347,955 ‐ Commodities 531100 ‐ Fuel 321,216 525,000 525,000 496,800 (28,200) 531230 ‐ Uniforms/Shoes 3,704 4,625 4,625 3,925 (700) 535050 ‐ Other Supplies/Tools 156,370 212,000 212,000 200,000 (12,000) Total Commodities 481,290 741,625 741,625 700,725 (40,900) Other Charges 540300 ‐ Training 617 2,500 2,500 2,500 ‐ Total Other Charges 617 2,500 2,500 2,500 ‐ Interfund Charges 560010 ‐ CERF Charges 57,376 68,156 68,156 79,385 11,229 560070 ‐ General Liability Insurance 12,780 16,709 16,709 18,082 1,373 560100 ‐ Risk Management Fixed Charges 2,342 2,700 2,700 2,720 20 Total Interfund Charges 72,498 87,565 87,565 100,187 12,622 Total MERF Expenditures 1,328,531 1,621,837 1,625,137 1,594,606 (27,231) Municipal Equipment Repair Fund Expenditure Line Item Budget MERFVillage of Glenview - 2023 Budget 137 Municipal Equipment Repair Fund Municipal Equipment Repair Fund Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The Village of Glenview, Illinois, has established a Municipal Equipment Repair Fund (MERF) to account for the cost of labor, equipment, parts and contracted professional services. These resources are used to maintain and repair all the Village’s vehicles and equipment, as well as the cost of fuel consumed by these assets. The Fleet Services staff, which includes a Supervisor and two Mechanic Technicians, is responsible for the development, implementation and maintenance of a preventative maintenance schedule for all vehicles and equipment, as well as all other repairs that are needed. Proper preventative maintenance is necessary to ensure all vehicles and equipment meet their full useful life expectancy. The Charges for Services rendered through MERF are intended to cover the operating expenses of the Fleet Services Division. The MERF fund balance is to be managed to a cash balance equal to four months of the next year’s operating expenses. Operating costs are an estimate and actual results may slightly fluctuate from the budget on an annual basis. Remaining fund balance at the end of the year is to be used toward the next years’ expenses. Revenues Charges for Services Accounts for charges for maintenance and repair of vehicles and equipment. These charges include an administration fee, labor, fuel, parts, and outside repairs billed to departments that use MERF services. The outside agencies include the Village of Golf Police Department, Glenview Park District, Glenview Library, School District #34, Northern Illinois Public Safety Training Academy (NIPSTA), and Mutual Aid Box Alarm System (MABAS). Accounts for charges for maintenance and repair of vehicles and equipment for the Glenview Public Library. These charges also include an administration fee, labor, fuel, parts, and outside repairs. Based on previous years, the 2022 estimate and 2023 budget are $0. Investment Income Accounts for interest earned on cash within fund balance. Fleet Maintenance Charges 480310 2022 Budget 2023 Budget $1,292,687 $1,444,575 Charges for Services – Library 480350 2022 Budget 2023 Budget $3,000 $0 Interest – Investment 460120 2022 Budget 2023 Budget $50 $0 Village of Glenview - 2023 Budget 138 Municipal Equipment Repair Fund Other Revenues Accounts for the Cook County gasoline tax municipal rebate. These charges include an administration fee, labor, fuel, parts, and outside repairs billed to outside agencies that use MERF services. The outside agencies include the Village of Golf Police Department, Glenview Park District, Glenview Library, School District #34, Northern Illinois Public Safety Training Academy (NIPSTA), and Mutual Aid Box Alarm System (MABAS). Expenditures Personnel Expenditures Accounts for the salary expense for Fleet Services employees. The 2023 Budget includes a 2.5% merit pool for the following positions. Salary Allocation by Fund Positions MERF Fleet Services Supervisor 100% (2) Mechanic Technician 100% Accounts for overtime salary expense for non-exempt personnel. The 2023 Budget is based on a four-year average. Longevity is paid to non-exempt employees with 7 or more years of service hired prior to 7/17/2012 per the Employee Handbook (2 employees). Longevity amounts are included in the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 9% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Expense Reimbursement 470930 2022 Budget 2023 Budget $8,500 $7,500 Miscellaneous Revenue 470999 2022 Budget 2023 Budget $100,000 $125,000 Regular Salaries 511110 2022 Budget 2023 Budget $295,388 $302,138 Overtime Salaries 511210 2022 Budget 2023 Budget $30,000 $30,000 Longevity 511240 2022 Budget 2023 Budget $4,075 $4,299 Village of Glenview - 2023 Budget 139 Municipal Equipment Repair Fund Accounts for the vacation time compensation paid to Village employees for a certain number of accrued and unused vacation hours in accordance with the Employee Handbook. The 2023 Budget is based on a review of program participation in prior years. Accounts for the sick time compensation paid to Village employees for a certain number of accrued and unused sick hours in accordance with the Employee Handbook. The 2023 Budget is based on a review of program participation in prior years. Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, and vacation buy back). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2023 employer rate is 7.39% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2023 rate is 24% lower than the 2022 rate of 9.73% primarily due to positive investment results and changes in the actuarial assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. Accounts for the lump sum payment of $250 to fleet employees who maintain an ASE Master Mechanic certification and an EVT certification. Vacation Buy Back 511270 2022 Budget 2023 Budget $3,000 $7,000 Sick Buy Back 511280 2022 Budget 2023 Budget $500 $500 FICA Payments 514110 2022 Budget 2023 Budget $23,033 $26,311 IMRF Payments 514210 2022 Budget 2023 Budget $32,044 $25,417 Health Insurance 514410 2022 Budget 2023 Budget $53,402 $46,824 Certification Pay 515700 2022 Budget 2023 Budget $750 $750 Village of Glenview - 2023 Budget 140 Municipal Equipment Repair Fund Contractual Expenditures Accounts for professional services for vehicle and equipment maintenance that the Village cannot deliver in a cost-effective manner with its own staff and equipment (e.g., body work, car washing services, work requiring specialized diagnostic tools, etc.). Additionally, the Village utilizes professional services to provide all maintenance for light- and medium-duty vehicles by one (1) local repair shop and two (2) dealerships which provide these services at competitive rates. The budgeted amount is based on a three- year rolling average. Accounts for the Fleet Services participation in various organizations. These organizational memberships provide services such as training, professional development and useful information. Commodities The Village’s total fuel cost and price per gallon rose significantly between March and June 2022; seemingly leveling off in July 2022. A considerable budget amendment was needed in July 2022 for the FY 2022 budget and staff will continue to closely monitor fuel costs. The slight increase in 2023 reflects additional NIPAS vehicles. Fuel Expenditures Year‐ Gallons billed‐ Avg. price/gallon‐ Total cost‐ 2018 134,870 $ 2.27 $ 305,974 2019 140,700 $ 2.26 $ 318,528 2020 115,600 $ 1.85 $ 213,996 2021 140,800 $ 2.28 $ 321,215 (est.) 2022 135,000 $ 3.89 $ 525,000 (est.) 2023 138,000 $ 4.20 $ 496,800 Other Professional Services 521290 2022 Budget 2023 Budget $340,000 $347,600 Dues, Memberships, and Subscriptions 522125 2022 Budget 2023 Budget $355 $355 Membership/Subscription Qty Unit Cost Amount Municipal Fleet Managers Assoc. 3 $30 $90 National Association of Fleet Administration 1 $265 $265 TOTAL $355 Fuel 531100 2022 Budget 2023 Budget $525,000 $496,800 Village of Glenview - 2023 Budget 141 Municipal Equipment Repair Fund Accounts for the uniform and boot allowances for Fleet Services employees. Accounts for the cost of auto parts and supplies for in-house mechanical maintenance and repairs based on a three-year average ($198,800) and a tool allowance for mechanics ($1,200). Other Charges Accounts for the employee development and professional development in specific areas. The training not only enhances the employees’ career but maintains and develops additional skills for the benefit of the organization and the residents served. Uniforms/Shoes 531230 2022 Budget 2023 Budget $4,625 $3,925 2022 Budget 2023 Budget Uniform maintenance $3,500 $2,800 Supervisor uniform and boot allowance $475 $475 Mechanic Technician uniform and boot allowance: 2 @ $325 $650 $650 TOTAL $4,625 $3,925 Other Supplies/Tools 535050 2022 Budget 2023 Budget $212,000 $200,000 Training 540300 2022 Budget 2023 Budget $2,500 $2,500 Qty Unit Cost Amount Certifications – ASE and EVT 3 $500 $1,500 Professional Development Seminars 1 $1,000 $500 Underground Storage Tank training 1 $1,000 $500 TOTAL $2,500 Village of Glenview - 2023 Budget 142 Municipal Equipment Repair Fund Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Fleet Services. Accounts for 1.78% of the Village’s general liability insurance premium costs allocated to MERF based on 3 years of claims history. Accounts for 1.78% of the worker’s compensation insurance premium costs allocated to MERF based on 3 years of claims history. CERF Charges 560010 2022 Budget 2023 Budget $68,156 $79,385 General Liability Insurance 560070 2022 Budget 2023 Budget $16,709 $18,082 Risk Management Fixed Charges 560100 2022 Budget 2023 Budget $2,700 $2,720 Village of Glenview - 2023 Budget 143 Page Intentionally Left Blank Village of Glenview - 2023 Budget 144 CERF 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Charges For Services 2,153,193 2,342,693 2,342,693 2,752,652 409,959 Investment Income 13,690 3,000 22,990 30,360 27,360 Other Revenues 32,918 29,500 23,365 87,000 57,500 Total Revenues 2,199,801 2,375,193 2,389,048 2,870,012 494,819 - Expenditures Commodities 170,888 659,840 477,506 514,014 (145,826) Capital Outlay 2,607,641 4,071,063 1,006,054 5,006,331 935,268 Total Expenditures 2,778,529 4,730,903 1,483,560 5,520,345 789,442 - Surplus/(Deficit)(578,728) (2,355,710) 905,488 (2,650,333) (294,623) Capital Equipment Replacement Fund Summary CERFVillage of Glenview - 2023 Budget 145 Revenues 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Charges for Service 480320 - CERF Charges 2,153,193 2,342,693 2,342,693 2,752,652 409,959 Total Charges for Service 2,153,193 2,342,693 2,342,693 2,752,652 409,959 Investment Income 460110 - Interest - Savings 118 - 390 360 360 460120 - Interest - Investment 13,572 3,000 22,600 30,000 27,000 Total Investment Income 13,572 3,000 22,600 30,000 27,000 Other Revenues 470935 - Sale of Fixed Assets 32,299 29,500 23,365 87,000 57,500 470999 - Miscellaneous Revenue 619 - - - - Total Other Revenues 32,299 29,500 23,365 87,000 57,500 Total CERF Revenues 2,199,801 2,375,193 2,389,048 2,870,012 494,819 Capital Equipment Replacement Fund Revenue Line Item Budget CERFVillage of Glenview - 2023 Budget 146 Expenditures 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Commodities 531065 - Computer/Printer/Copier Peripherals 340 25,328 30,494 13,000 (12,328) 531080 - Electronic Equipment & Supplies 47,438 481,380 293,880 372,880 (108,500) 531250 - Workstation Components 123,110 153,132 153,132 128,134 (24,998) Total Commodities 170,888 659,840 477,506 514,014 (145,826) Capital Outlay 550015 - Machinery & Equipment 1,365 567,029 390,613 1,761,156 1,194,127 550025 - Vehicles 1,991,787 3,375,445 486,852 3,192,175 (183,270) 550030 - Computer Equipment 210 - - - - 550035 - Computer Servers 44,273 128,589 128,589 53,000 (75,589) 550080 - System Improvements 570,006 - - - - Total Capital Outlay 2,607,641 4,071,063 1,006,054 5,006,331 935,268 Total CERF Expenditures 2,778,529 4,730,903 1,483,560 5,520,345 789,442 Capital Equipment Replacement Fund Expenditure Line Item Budget CERFVillage of Glenview - 2023 Budget 147 CERF Capital Equipment Replacement Fund Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The Capital Equipment Replacement Fund (CERF) accounts for the funds annually set aside for the timely replacement of vehicles and equipment that meet the current business operations. Vehicles include all the Village fleet for providing Village services. Equipment includes computers, printers, copiers, data storage devices, scanners, and telecommunications equipment. The Village Board established a CERF policy in 2005 that recorded assets and contributions in accordance with GASB 34. The Board updated the CERF policy in 2009, 2011, and again in 2017 to smooth annual contributions and to set a revised fund balance level. The 2017 review of the CERF policy concluded that a lower accumulated reserve of 37% is suitable to maintain an adequate fund balance. The 2023 Budget calculated charges for services to the operating departments using 37% of accumulated reserves as the fund balance target. Revenues Annual department charges for services are calculated amounts based on the accumulated reserve needs per asset, proceeds from the sale of assets, and interest income. The accumulated reserve needs are based on the determined life of an asset and replacement value. Charges for services are budgeted by department. CERF charges for services will be expensed in the department operating budget and recorded as revenue in CERF. Assets begin to receive a CERF contribution in the year after the purchase. Once an asset is fully funded, no additional charges for service will be expensed. For purposes of this policy, “fully funded” shall mean that the accumulated reserve balance is equal to or greater than the replacement cost of the asset. Charges for Services Accounts for monthly transfers from other Village funds to accumulate reserves to pay for asset replacements in future years. CERF charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. For the 2023 Budget, CERF will charge other Village funds a total of $2,752,652 to maintain a fund balance of 37% accumulated reserves. 2019 2020 2021 2022 Estimate 2023 Budget CERF Charges $2,217,489 $2,153,193 $2,153,193 $2,342,693 $2,752,652 Percentage Change 1.89% (2.90%) - 8.80% 17.50% Investment Income Accounts for interest income from the Village’s savings account at Busey Bank. The revenue from this account is dependent on short-term interest rates and investable funds. CERF Charges 480320 2022 Budget 2023 Budget $2,342,693 $2,752,652 Interest – Savings 460110 2022 Budget 2023 Budget $0 $360 Village of Glenview - 2023 Budget 148 CERF Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest rates and investment options have been increasing as COVID-19 pandemic recovery continues. The 2023 budget increase over 2022 reflects these rising interest rates. Other Revenues Accounts for proceeds from auctions for the sales of replaced vehicles or equipment. Once a vehicle or a piece of equipment has been replaced, the Village determines the best course of action for it: auctioned, scrapped for parts, disposed of, or kept for other Village purposes. The Village auctions obsolete vehicles or equipment two times during the year (May and October). The auction date depends on when an asset is determined to be obsolete. Depending on when the replacement asset is purchased, sales of replaced assets may not always take place in the year in which the asset is replaced (i.e. if an asset isn’t replaced until November it cannot be auctioned until May of the following fiscal year). The asset’s salvage value (the estimated resale value of an asset at the end of its useful life) is used to project potential future sale proceeds. The above table details the replaced vehicles or equipment that will be auctioned in 2023. Interest – Investment 460120 2022 Budget 2023 Budget $3,000 $30,000 Sale of Fixed Assets 470935 2022 Budget 2023 Budget $29,500 $87,000 Asset 2023 Budget Police – Squads (5) $15,000 Police – SUV (4) $12,000 Fire – Engine & Ladder Truck $60,000 Total $87,000 Village of Glenview - 2023 Budget 149 CERF Expenditures The only expenditures made within the fund are for replacement of vehicles and equipment that have been funded through Charges for Services in previous years. The 2023 Budget includes the replacement or purchase of IT electronic equipment and workstation components, three Police SUVs, 4 Police squad cars, one Police van, one Fire engine, one Fire ladder truck, two Public Works trucks, and one Public Works overhead hoist. Commodities Accounts for expenditures to replace scanners, printers, and copiers. For the 2023 Budget, the expenses detailed in the chart to the right are allocated to this account. Accounts for expenditures to replace various electronic equipment and supplies used at Village buildings. This includes monitors, shelving racks, tower communications, USB devices, fiber optic cables, television wall mounts and projectors. For the 2023 Budget, the expenses detailed in the chart below are allocated to this account. Description 2023 Budget Microwave Links (Re-Budgeted from 2022) $187,500 Networking Equipment, Switches & Wireless Access Points $145,000 GVTV Video System, Storage, and Camera System $24,000 Village Hall/Police Security Cameras $16,380 Total $372,880 Accounts for replacement purchases and maintenance of various workstation components used at Village buildings. Expenses related to the assets detailed in the chart below are allocated to this account. Description 2023 Budget Laptop (Semi-Rugged Units) $60,000 Computers and Monitors $36,500 Computers and Monitors – Joint Dispatch $18,034 Public Works iPads $6,800 Fire iPads $6,800 Total $128,134 Computer/Printer/Copier Peripherals 531065 2022 Budget 2023 Budget $25,328 $13,000 Description 2023 Budget Office Printer Replacement $9,400 Police Department In-Car Printers $3,600 Total $13,000 Electronic Equipment & Supplies 531080 2021 Budget 2023 Budget $481,380 $372,880 Workstation Components 531250 2022 Budget 2023 Budget $153,132 $128,134 Village of Glenview - 2023 Budget 150 CERF Capital Outlay Accounts for replacement purchases and maintenance of various machinery and equipment throughout the Village. The 2023 Budget includes the purchase of furniture and telephone hardware for the Highland Park dispatch center, voice logger servers and radio consolettes for both dispatch centers, replacement of the STARCOMM radios for both police & fire, and the completion of the 2022 project to replace the Village Hall phone system. For the 2023 Budget, expenses related to the assets detailed in the chart below are allocated to this account. Description 2023 Budget Overhead Chain Hoist $40,000 Village Phone System (Re-Budgeted From 2022) $141,300 Uninterruptible Power Supply $10,222 Replacement Copiers $15,873 Starcomm Radios (Police & Fire) $883,551 Voice Logger System/Servers – Joint Dispatch $229,000 Radio Consolettes – Joint Dispatch $171,000 Telephone Hardware Highland Park – Joint Dispatch $87,500 Furniture Highland Park – Joint Dispatch $175,000 Sierra Wireless (PD, Fire & PW) $7,710 Total $1,761,156 Accounts for replacement vehicle purchases. Vehicle replacements for a given year are determined by the vehicle replacement schedule, which is reviewed on an annual basis. The tables below detail the budgeted 2023 vehicle replacements and a summary of replacement purchases by department. Department Asset Quantity Cost Fire Ladder Truck (re-budgeted from 2022) 1 $1,339,000 Fire Engine (re-budgeted from 2022) 1 $848,720 Police Squad/Patrol Vehicles 4 $252,400 Police SUVs 3 $171,500 Police Transport Van 1 $47,500 Public Works Heavy Duty Truck 1 $271,965 Public Works Heavy Duty Truck 1 $261,090 Total $3,192,175 Department Budgeted 2023 Replacement Purchases Fire $2,187,720 Police $471,400 Public Works $533,055 Total 3,192,175 Machinery & Equipment 550015 2022 Budget 2023 Budget $567,029 $1,761,156 Vehicles 550025 2022 Budget 2023 Budget $3,375,445 $3,192,175 Village of Glenview - 2023 Budget 151 CERF Accounts for purchases of computer servers and various networking equipment. For the 2023 Budget, expenses related to the assets detailed in the chart below are allocated to this account. Description 2023 Budget Servers – Joint Dispatch $45,000 GovIT Consortium Shared Initiative (offsite data recovery) $8,000 Total $53,000 Computer Servers 550035 2022 Budget 2023 Budget $128,589 $53,000 Village of Glenview - 2023 Budget 152 Insurance and Risk Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Charges For Services 8,150,891 8,968,042 8,793,491 9,481,464 513,422 Investment Income 451,091 2,000 71,000 44,300 42,300 Other Revenues 3,118 ‐ ‐ ‐ ‐ Total Revenues 8,605,100 8,970,042 8,864,491 9,525,764 555,722 Expenditures Personnel 616,287 814,319 688,830 828,798 14,479 Contractual 7,614,785 8,310,683 7,954,994 8,693,170 382,487 Commodities ‐ 1,750 500 500 (1,250) Other Charges 2,845 15,000 4,834 7,500 (7,500) Transfers Out 250,000 250,000 250,000 250,000 ‐ Total Expenditures 8,483,917 9,391,752 8,899,158 9,779,968 388,216 Surplus/(Deficit)121,183 (421,710) (34,667) (254,204) 167,506 Insurance and Risk Fund Summary Insurance and Risk Fund SummaryVillage of Glenview - 2023 Budget 153 Revenues 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Charges for Service 480210 ‐ Insurance from Other Funds 1,636,343 1,891,220 1,891,220 2,121,013 229,793 480220 ‐ Health Premiums ‐ Employees 773,494 789,238 849,720 834,556 45,318 480230 ‐ Insurance Premiums ‐ Village 3,888,151 4,274,613 4,274,613 4,600,087 325,474 480240 ‐ Insurance Premiums ‐ Retirees 1,154,939 1,285,966 1,133,998 1,171,584 (114,382) 480250 ‐ Insurance Premiums ‐ Library 651,468 647,592 583,630 689,400 41,808 480270 ‐ Insurance Recoveries 1,875 3,000 10,627 10,000 7,000 480280 ‐ Dental Insurance Premiums ‐ Employees 44,622 45,163 49,683 54,824 9,661 480355 ‐ Reimbursements ‐ Library ‐ 31,250 ‐ ‐ (31,250) Total Charges for Service 8,150,891 8,968,042 8,793,491 9,481,464 513,422 Investment Income 460110 ‐ Interest ‐ Savings 142 ‐ ‐ 300 300 460120 ‐ Interest ‐ Investment 450,949 2,000 71,000 44,000 42,000 Total Investment Income 450,949 2,000 71,000 44,000 42,000 Other Revenues 470999 ‐ Miscellaneous Revenue 3,118 ‐ ‐ ‐ ‐ Total Other Revenues 3,118 ‐ ‐ ‐ ‐ Total Insurance and Risk Revenues 8,605,100 8,970,042 8,864,491 9,525,764 555,722 Insurance and Risk Fund Revenue Line Item Budget Insurance and Risk Fund SummaryVillage of Glenview - 2023 Budget 154 Insurance and Risk 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 168,233 196,788 201,627 251,050 54,262 511120 ‐ Part Time Salaries 857 ‐ ‐ ‐ ‐ 511290 ‐ Insurance Opt‐Out 145,679 225,600 162,625 172,800 (52,800) 512110 ‐ Deferred Comp 1,474 2,155 2,174 2,263 108 512120 ‐ Auto Allowance 1,809 2,700 2,683 2,700 ‐ 514110 ‐ FICA Payments 14,076 23,731 10,480 21,943 (1,788) 514210 ‐ IMRF Payments 14,071 13,519 13,992 14,286 767 514310 ‐ Unemployment Benefits 8,708 35,000 15,000 30,000 (5,000) 514410 ‐ Health Insurance 10,244 16,724 16,724 17,234 510 514420 ‐ Dental Reimbursement 251,137 238,102 263,525 293,122 55,020 515300 ‐ Incentives and Recognition ‐ 60,000 ‐ 23,400 (36,600) Total Personnel 616,287 814,319 688,830 828,798 14,479 Contractual 521290 ‐ Other Professional Services 84,670 158,575 99,449 117,861 (40,714) 522150 ‐ Printing and Publishing ‐ 500 500 500 ‐ 526030 ‐ General Liability Premiums 373,194 479,542 452,790 588,372 108,830 526035 ‐ Workers' Comp Premiums 147,432 154,625 169,040 175,244 20,619 526070 ‐ Insurance Premiums 6,250,473 6,639,388 6,566,388 6,863,026 223,638 526100 ‐ Insurance ‐ Excess Liability 87,181 115,880 128,831 167,480 51,600 526140 ‐ Property/Casualty Claims 151,895 123,326 325,699 126,103 2,777 526160 ‐ Workers' Comp Claims 519,940 638,847 212,297 654,584 15,737 Total Contractual 7,614,785 8,310,683 7,954,994 8,693,170 382,487 Commodities 531140 ‐ Meeting Supplies ‐ 1,750 500 500 (1,250) Total Commodities ‐ 1,750 500 500 (1,250) Other Charges 540300 ‐ Training 2,845 15,000 4,834 7,500 (7,500) Total Other Charges 2,845 15,000 4,834 7,500 (7,500) Transfers Out 590100 ‐ Transfer To Corporate Fund 250,000 250,000 250,000 250,000 ‐ Total Transfers Out 250,000 250,000 250,000 250,000 ‐ Total Insurance and Risk Expenditures 8,483,917 9,391,752 8,899,158 9,779,968 388,216 Insurance and Risk Fund Expenditure Line Item Budget Insurance and Risk Fund SummaryVillage of Glenview - 2023 Budget 155 Insurance and Risk Fund Insurance and Risk Fund Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The Insurance and Risk Fund accounts for the financial activity of the Village’s employee benefits and risk management programs. These programs are managed by the Human Resources team within Management Services. The primary revenue of the fund are Charges for Services received from operating departments, which funds health insurance, general liability premiums, property casualty claims, workers’ compensation premiums and claims, as well as operating costs within the fund. The long-term model of the fund is for revenues to cover all expenditures in a given year. The primary expenditures of the fund are health insurance, property casualty claims, workers compensation claims, premiums for general liability, workers’ compensation, and excess liability insurance coverage, and a non-cash expense for incurred but not reported claims. This non-cash adjustment decreases or increases the liability for incurred but not reported claims based on an annual actuary study. The 2023 budgeted adjustment is an expense in the amount of $125,190. The Village’s Employee Benefits Committee, comprised of employees for the purpose of reviewing, evaluating and recommending changes to the Village’s insurance program, has recommended the implementation of a plan design change that reduces the PPO deductible and out of pocket maximum. This recommendation was approved by the Village Manager and was made to be more in alignment with the Village’s comparable communities in order to attract and retain high quality talent. The premium increase for the HMO Illinois plan is 1.0% and the PPO plan is 4.7%. The premium costs for the Benistar Medicare Supplemental Program are estimated to increase 5%, however, this is funded 100% by retirees. These premium increases and the projected enrollment census resulted in a $183,174 or 3.3% increase, to the Village’s health insurance program in 2023. Revenues Charges for Services Accounts for the payments from other funds for their portion of general liability and workers’ compensation costs. Charges are calculated based on the 3-year claims history for each fund. Accounts for the Village employee’s portion of their premiums for health benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. Insurance from Other Funds 480210 2022 Budget 2023 Budget $1,891,220 $2,121,013 Health Premiums – Employees 480220 2022 Budget 2023 Budget $789,238 $834,556 Village of Glenview - 2023 Budget 156 Insurance and Risk Fund Accounts for Villages’ portion of premiums for employee health benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. Accounts for the retirees’ portion of premiums for retiree health benefits. Retirees pay 100% of the premium. These revenues are recorded when received from the retiree. Accounts for the Library’s portion of their premiums for health benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. Accounts for funds recovered from an outside party for Village property damage and/or reimbursement of litigation costs. Accounts for the Village employee’s portion of their premiums for dental benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. The Village employee portion of the premium is 15% and the Library employee portion is any premium beyond employee only coverage. Accounts for payments from the Library to the Village to pay for employee wellness incentives under a previous program. The Library expense related to the 2022/2023 Wellness Program will be paid directly by the Library, therefore there is no reimbursement for program costs from the Library budgeted in 2023. Investment Income Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Rates have begun to recover from pandemic levels, so expected Insurance Premiums – Village 480230 2022 Budget 2023 Budget $4,274,613 $4,600,087 Insurance Premiums – Retirees 480240 2022 Budget 2023 Budget $1,285,966 $1,171,584 Insurance Premiums – Library 480250 2022 Budget 2023 Budget $647,592 $689,400 Insurance Recoveries 480270 2022 Budget 2023 Budget $3,000 $10,000 Dental Insurance Premiums – Employees 480280 2022 Budget 2023 Budget $45,163 $54,824 Reimbursements – Library 480355 2022 Budget 2023 Budget $31,250 $0 Interest – Investments 460120 2022 Budget 2023 Budget $2,000 $44,000 Village of Glenview - 2023 Budget 157 Insurance and Risk Fund interest income has increased. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $44,000. Expenditures Personnel Expenditures Accounts for a portion of the salary expense of the positions listed below. The 2023 budget is up from the 2022 budget due to the addition of one Human Resources Manager position and two Assistant to the Village Manager positions, offset by the reduction of one Management Analyst I position and one Management Analyst II position. The 2023 budget includes a 2.5% merit pool for the following positions: Salary Allocation by Fund Position Ins. & Risk Corporate Water Wholesale Water Sanitary Sewer FRRF Assistant Village Manager 15% 85% - - - - Director of Management Services 30% 66% 3% - 1% - (3) Assistant to the Village Manager 15% 40% 30% 5% 5% 5% Management Analyst I 15% 40% 30% 5% 5% 5% Human Resources Manager 30% 70% - - - - Human Resources Generalist 30% 70% - - - - The Health Insurance Opt-Out program provides employees declining some or all coverage for themselves and/or dependents a cash incentive. The 2023 budget is expected to decrease from 2022 to 2023 to more accurately reflect historial spend. The 2022 projection is $162,625 and the 2021 actual was $145,678. Accounts for a portion of deferred compensation paid to the Assistant Village Manager (30%) and the Director of Management Services (30%) at 3% of their base salary. Deferred compensation is allocated across funds in the same proportions as regular salaries. Regular Salaries 511110 2022 Budget 2023 Budget $196,788 $251,050 Insurance Opt-Out 511290 2022 Budget 2023 Budget $225,600 $172,800 Deferred Compensation 512110 2022 Budget 2023 Budget $2,155 $2,263 Village of Glenview - 2023 Budget 158 Insurance and Risk Fund Accounts for a portion of the auto allowance paid to the Assistant Village Manager (30%) and the Director of Management Services up to $6,000 per year. Auto allowance is allocated across funds in the same proportions as regular salaries. Accounts for a portion of the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation and auto allowance). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions related to salaries and the Insurance Opt-Out program. The 2023 employer rate is 7.39% of IMRF wages. The 2023 rate is 24% lower than the 2022 rate of 9.73% primarily due to positive investment results and changes in the actuarial assumptions. Accounts for the cost of unemployment benefits for eligible former employees. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. These rates and new positions added to the fund lead to an increased 2023 budget. Accounts for premiums under the Village dental program. The cost of the Library dental premiums are allocated in this account. The 2023 budget is higher than the 2022 budget due to an increase in estimated enrollment and an increase in premiums of 1.6%. There are revenues associated with these expenses including premium reimbursement from the Library and premiums from employees. Auto Allowance 512120 2022 Budget 2023 Budget $2,700 $2,700 FICA Payments 514110 2022 Budget 2023 Budget $23,731 $21,943 IMRF Payments 514210 2022 Budget 2023 Budget $13,519 $14,286 Unemployment Benefits 514310 2022 Budget 2023 Budget $35,000 $30,000 Health Insurance 514410 2022 Budget 2023 Budget $16,724 $17,234 Dental Reimbursement 514420 2022 Budget 2023 Budget $238,102 $293,122 Village of Glenview - 2023 Budget 159 Insurance and Risk Fund Accounts for the cost of the Village and Library Wellness program incentives paid to participating employees under a new program. Contractual Expenditures Accounts for the cost of professional services related to the Village’s health insurance and risk management. Service Qty Unit Cost Total Risk – Third Party Claims Administrator 1 $30,000 $30,000 Risk – Actuarial Study 1 $7,000 $7,000 Risk – Insurance Broker Services 1 $30,000 $30,000 Risk – Consultant to assist with broker RFP process and selection. 1 $15,000 $15,000 Health – Annual Patient-Centered Outcomes Research Institute Fees assessed by the IRS 1 $175 $175 Health – Administration for Flexible Spending Accounts and Health Reimbursement Accounts 1 $8,500 $8,500 Health – COBRA Coverage Administration 1 2,700 $2,700 Wellness – Flu Shots ($35 per shot) 200 $35 $7,000 Wellness – Flu Shots > 65 Years 10 $55 $550 Wellness – Employee Assessments 1 $2,508 $2,508 Wellness – Additional Programming to Support CHC 1 $5,000 $5,000 Administration of Employee Wellness Program 1 $1,428 $1,428 Massage Therapists for Benefits Fair 1 $1,000 $1,000 Psychiatrist for Dispatch 1 $7,000 $7,000 TOTAL $117,861 Accounts for printing and mailing postcards to employees announcing annual open enrollment for benefits. Accounts for the cost of the Village’s annual insurance premiums for General Liability Insurance ($587,522) and the Village Manager Bond ($850). The 2022 projection for General Liability Insurance is estimated at $452,790 for the insurance term approved by the Board at the April 19, 2022 meeting. The variance between the 2022 projection and 2023 budget is based on a 30% projected increase in premiums resulting from market conditions for general liability coverage based the current “hard market”. A hard Incentives and Recognition 515300 2022 Budget 2023 Budget $60,000 $23,400 Other Professional Services 521290 2022 Budget 2023 Budget $158,575 $117,861 Printing and Publishing 522150 2022 Budget 2023 Budget $500 $500 General Liability Premiums 526030 2022 Budget 2023 Budget $479,542 $588,372 Village of Glenview - 2023 Budget 160 Insurance and Risk Fund market can be caused by a variety of factors including decreased investment returns for insurers, increases in frequency or severity of losses and regulatory intervention deemed to be against the interests of insurers. Accounts for the cost of Village’s annual insurance premiums for Workers’ Compensation Liability Insurance ($167,244), payment to the Illinois Second Injury Fund based on actual claims experience ($2,000), and the annual Workers’ Compensation Audit ($6,000). Accounts for the employer cost of premiums for employee/retiree health insurance and life insurance for both the Village and the Library. There are revenues associated with these expenses including reimbursement from the Library and premiums from employees and retirees. Plan 2022 Amount 2023 Amount HMO Illinois Premiums for Active Glenview Employees $2,059,883 $1,902,180 HMO Illinois Premiums for Active Library Employees $219,215 $213,994 HMO Illinois Premiums for Retirees $404,867 $358,364 HMO Illinois Premiums for Public Safety Employee Benefits Act (PSEBA) Recipients $12,477 $12,603 PPO Premiums for Active Glenview Employees $2,433,318 $2,773,887 PPO Premiums for Active Library Employees $542,658 $590,408 PPO Premiums for Retirees $388,292 $441,600 PPO COBRA Premiums $31,690 $0 PPO Premiums for Public Safety Employee Benefits Act (PSEBA) Recipients $142,392 $138,074 Medicare Supplemental Plan $341,390 $371,620 Life Insurance Premiums for Village provided $50,000 Policy $19,503 $20,493 Life Insurance Premiums for Library provided $50,000 Policy $4,114 $5,658 Premiums for Additional Life Insurance Coverage $19,000 $12,500 Premiums for Vision Coverage (100% Employee Funded) $20,589 $21,645 TOTAL $6,639,388 $6,863,026 Accounts for the cost of Village’s annual insurance premiums for Excess Liability Insurance. The variance between the 2023 Budget and 2022 projection of $128,831 is based on higher than anticipated increases in the Village’s excess liability coverage based on the current “hard market”. A hard market can be caused by a variety of factors including decreased investment returns for insurers, increases in frequency or severity of losses and regulatory intervention deemed to be against the interests of insurers. The increase in the 2023 budget for Excess Liability Insurance is based on a conservative evaluation of continued anticipated “hard market “conditions. Workers’ Compensation Premiums 526035 2022 Budget 2023 Budget $154,625 $175,244 Insurance Premiums 526070 2022 Budget 2023 Budget $6,639,388 $6,863,026 Excess Liability Insurance Premiums 526100 2022 Budget 2023 Budget $115,880 $167,480 Village of Glenview - 2023 Budget 161 Insurance and Risk Fund Accounts for the cost of property and casualty claims, including legal expenses. On an annual basis, the Village retains an actuary to examine the Village’s past claims experience and provides an estimate of future total claim expenditures for the coming year including expenditures that have been incurred but not reported. This figure is then divided up between Property/Casualty and Workers’ Compensation accounts. Accounts for the cost of workers’ compensation claims, including legal expenses and employee salaries while on workers’ compensation. On an annual basis the Village retains an actuary to examine the Village’s past claims experience and provides an estimate of future total claim expenditures for the coming year including expenditures that have been incurred but not reported. This figure is then divided between Property/Casualty and Workers’ Compensation accounts. Commodities Meeting supplies and refreshments for open enrollment and other trainings. Other Charges Accounts for the cost of Village-wide training for skills and topics associated with the Village’s safety and risk programs. Description Qty Unit Cost Amount Active Shooter Prevention Training 1 $3,000 $3,500 Risk Management Supervisor Training 5 $1,500 $4,000 TOTAL $7,500 Property/Casualty Claims 526140 2022 Budget 2023 Budget $123,326 $126,103 Amount Property/Casualty - Claims $22,325 Property/Casualty - Legal $85,000 Incurred but not Reported (IBNR) $18,779 TOTAL $126,104 Workers’ Compensation Claims 526160 2022 Budget 2023 Budget $638,847 $654,584 Amount Workers’ Compensation - Claims $533,172 Workers’ Compensation - Legal $15,000 Incurred but not Reported (IBNR) $106,412 TOTAL $654,584 Meeting Supplies 531140 2022 Budget 2023 Budget $1,750 $500 Training 540300 2022 Budget 2023 Budget $15,000 $7,500 Village of Glenview - 2023 Budget 162 Insurance and Risk Fund Transfers Out Accounts for the transfer of a portion of excess fund balance to the Corporate Fund. Transfer to Corporate Fund 590100 2022 Budget 2023 Budget $250,000 $250,000 Village of Glenview - 2023 Budget 163 FRRF 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Charges For Services 1,520,018 1,101,445 1,101,445 1,193,810 92,365 Investment Income 7,874 4,800 26,500 20,780 15,980 Other Revenues 1,794 ‐ ‐ ‐ ‐ Transfers In ‐ ‐ ‐ ‐ ‐ Total Revenues 1,529,686 1,106,245 1,127,945 1,214,590 108,345 Expenditures Personnel 19,123 29,774 28,379 43,563 13,789 Contractual 1,558,376 1,648,939 1,307,076 2,272,297 623,358 Capital Outlay 20,671 25,000 3,133 25,000 ‐ Transfers Out ‐ ‐ ‐ 519,500 519,500 Total Expenditures 1,598,170 1,703,713 1,338,588 2,860,360 1,156,647 Surplus/(Deficit)(68,484) (597,468) (210,643) (1,645,770) (1,048,302) Facility Repair and Replacement Fund Summary FRRFVillage of Glenview - 2023 Budget 164 Revenues 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Charges for Service 480335 ‐ FRRF Charges 1,438,959 984,937 1,101,445 1,193,810 208,873 480345 ‐ Architecture/Contingency Charges 81,059 116,507 ‐ ‐ (116,507) Total Charges for Service 1,520,018 1,101,445 1,101,445 1,193,810 92,365 Investment Income 460110 ‐ Interest ‐ Savings 238 ‐ 500 180 180 460120 ‐ Interest ‐ Investment 7,635 4,800 26,000 20,600 15,800 Total Investment Income 7,635 4,800 26,000 20,600 15,800 Other Revenues 470999 ‐ Miscellaneous Revenue 1,794 ‐ ‐ ‐ ‐ Total Other Revenues 1,794 ‐ ‐ ‐ ‐ Total FRRF Revenues 1,529,686 1,106,245 1,127,945 1,214,590 108,345 Facility Repair and Replacement Fund Revenue Line Item Budget FRRFVillage of Glenview - 2023 Budget 165 FRRF 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 14,157 22,342 21,147 34,415 12,073 511120 ‐ Part Time Salaries 286 ‐ ‐ ‐ ‐ 512110 ‐ Deferred Comp ‐ ‐ ‐ 263 263 512120 ‐ Auto Allowance ‐ ‐ ‐ 300 300 514110 ‐ FICA Payments 1,076 1,693 1,609 2,645 952 514210 ‐ IMRF Payments 1,695 2,174 2,058 2,563 389 514410 ‐ Health Insurance 1,909 3,565 3,565 3,377 (188) Total Personnel 19,123 29,774 28,379 43,563 13,789 Contractual 521130 ‐ Architectural Services 118,179 188,144 124,068 163,418 (24,726) 522215 ‐ Building Repairs 1,440,197 1,460,795 1,183,008 2,108,879 648,084 Total Contractual 1,558,376 1,648,939 1,307,076 2,272,297 623,358 Capital Outlay ‐ 550040 ‐ Building Improvements 20,671 25,000 3,133 25,000 ‐ Total Capital Outlay 20,671 25,000 3,133 25,000 ‐ 590410 ‐ Transfer To Cap Project Fund ‐ ‐ ‐ 519,500 519,500 Total Transfers Out ‐ ‐ ‐ 519,500 519,500 Total FRRF Expenditures 1,598,170 1,703,713 1,338,588 2,860,360 1,156,647 Facility Repair and Replacement Fund Expenditure Line Item Budget FRRFVillage of Glenview - 2023 Budget 166 FRRF Facility Repair and Replacement Fund The Facility Repair and Replacement Fund (FRRF) is an internal service fund that was created in 2006 for the purpose of setting aside resources for the major repairs and replacement of Village building components. Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The original fund balance was the result of a one-time transfer from the Capital Equipment Replacement Fund (CERF). In 2016, the Village Board of Trustees reviewed and approved methodology like CERF to accumulate funds annually for major repairs and system replacements to Village-owned facilities. The current fund balance policy for FRRF is to maintain a target of 35% of accumulated reserves according to the replacement schedule; this amount has been determined to be sufficient to meet the Village’s annual building component repair and replacement needs. The 2023 Budget calculated Charges for Services to the operating departments using the 35% of accumulated reserves as the fund balance target. Revenues Charges for Services Accounts for the annual charges for service that are calculated by department based on the accumulated reserve needs per asset. Investment Income Accounts for interest income from the Village’s savings accounts at Busey Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $180. Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Rates have begun to recover from pandemic levels, so expected interest income has increased. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $20,600. FRRF Charges 480335/480345 2022 Budget 2023 Budget $1,101,445 $1,193,810 Interest – Savings 460110 2022 Budget 2023 Budget $0 $180 Interest – Investment 460120 2022 Budget 2023 Budget $4,800 $20,600 Village of Glenview - 2023 Budget 167 FRRF Expenditures Personnel Accounts for a portion of the salary expense for the positions listed below. Position FRRF Corp Water Wholesale Water Sanitary Sewer Ins. & Risk Director of Public Works 5% 25% 59% 2% 9% - Deputy Director of Public Works 5% 25% 59% 2% 9% - (3) Assistant to the Village Manager 5% 40% 30% 5% 5% 15% Management Analyst 5% 40% 30% 5% 5% 15% Accounts for a portion of deferred compensation paid to the Director of Public Works at 3% of their base salary per the Employee Handbook. Accounts for the same portion of the auto allowance as the regular salary allocation paid to the Director of Public Works per the employee handbook. Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA salaries. Accounts for the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions related to the salaries. The 2023 employer rate is 7.39% of IMRF wages. The 2023 rate is 24.05% lower than the 2022 rate of 9.73%. Regular Salaries 511110 2022 Budget 2023 Budget $22,342 $34,415 Deferred Comp 512110 2022 Budget 2023 Budget $0 $263 Auto Allowance 512120 2022 Budget 2023 Budget $0 $300 FICA Payments 514110 2022 Budget 2023 Budget $1,693 $2,645 IMRF Payments 514210 2022 Budget 2023 Budget $2,174 $2,563 Village of Glenview - 2023 Budget 168 FRRF Accounts for the employer portion of the Health Insurance coverage for eligible participants. The Village offers employees choices among three plans which include two HMO options and one PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. Contractual Accounts for architectural and engineering (A&E) service fees for projects to be constructed in 2023 and 2024. This account is calculated at 8% construction administration for the current year (2023) and 10% of design costs for the following construction year (2024). This equates to $535,856 in construction design costs (for 2024 construction) and $142,516 in construction administration costs for 2023. The tables below indicate the FRRF projects scheduled for 2023 and 2024: Building Repairs Project Description 2023 Budget Laramie Pump Station Pump and Motor Control Center (MCC) Replacements $646,000 Rugen Senior Pump Station Masonry Repair and Pump Replacements $1,135,453 TOTAL FOR 2023 $1,781,453 A & E SERVICES (8%) FOR 2022 $142,516 Building Repairs Project Description 2024 Budget Fire Station 13 Kitchen Remodel $81,782 Fire Station 14 Kitchen Remodel $81,782 TOTAL FOR 2024 $163,564 A & E SERVICES (10%) FOR 2023 $16,356 Accounts for the following projects: Building Repairs Project Description 2023 Budget Laramie Pump Station Pump and Motor Control Center (MCC) Replacements $973,426 Rugen Senior Pump Station Masonry Repairs and Pump Replacements $1,135,453 Laramie Pump Station ($646,000)- As recommended in the 2022 Water Strategic Plan, pump replacements and Motor Control Center (MCC) replacements are recommended as a Year 1 (2023) project for implementation. The Laramie Pump Station was originally constructed in 1938 and is the first initial potable (drinking) water receiving facility from Health Insurance 514410 2022 Budget 2023 Budget $3,565 $3,377 Architectural Services 521130 2022 Budget 2023 Budget $188,144 $163,418 Building Repairs 522215 2022 Budget 2023 Budget $1,460,795 $2,108,879 Village of Glenview - 2023 Budget 169 FRRF Wilmette. Combining these recommended projects with other maintenance completed in 2022, will help reestablish and extend this pump station’s service life and use. Rugen Senior Pump Station ($1,135,453)- The Rugen Senior Pump Station is the second initial potable water receiving facility from Wilmette built in 1964. The project’s recommended combine two recently completed assessments into one implementation year. First, recommended in 2019 in an architectural assessment, masonry work and other minor repairs are recommended on the building’s exterior. In addition, the 2022 Water Strategic Plan recommended pump replacements at the facility. Both projects will reestablish and extend this pump station’s service life and use. Capital Outlay Over the last few years, the Village has executed numerous preventative maintenance contracts to stay on top of needed facilities repairs. In addition, over the last four years, nine architectural analyses were completed to identify short- and long-term needs for some of the Village’s oldest facilities. With the recent increase in preventative maintenance and a five-year FRRF plan matching local needs, staff anticipates that unplanned/emergency replacements will remain flat for FY 2023. Project Description 2023 Budget Unplanned/Emergency Replacements $25,000 Transfers Out Accounts for accumulated funds being transferred for A&E fees for the Public Works Campus project. An evaluation was completed of the existing Public Works facility and grounds to determine if improvements could be made to improve operational efficiencies and address current maintenance needs. Efficiency needs identified included a need for additional local salt storage, more formal covered and open materials storage areas along with drainage improvements and repaving dating to the original campus construction in 1983. This draft budget includes design and permitting proposed for FY 2023 to confirm the project design, secure site plan approval and complete an updated pre-bid cost estimate. Following this schedule, the construction could then be proposed during next year’s budget process for completion in FY 2024. Building Improvements 550040 2022 Budget 2023 Budget $25,000 $25,000 Transfer to Cap Project Fund 590410 2022 Budget 2023 Budget $0 $519,500 Village of Glenview - 2023 Budget 170 Special Tax Allocation Fund (STAF) Special Tax Allocation Fund The former Glenview Naval Air Station closed in 1995 and was redeveloped by the Village of Glenview. The redevelopment is called The Glen, and the Special Tax Allocation Fund (STAF) was the primary fund used to account for its annual revenues and expenditures. The project established a Tax Increment Financing (TIF) district, which was closed on December 31, 2021. The largest revenue source was incremental property taxes which is now directed to the individual taxing jurisdictions including the Village of Glenview. The other revenues and expenditures previously accounted for in this fund were evaluated and were either eliminated or absorbed by the Village of Glenview Corporate Fund in 2022. The closure ordinance included the establishment of The Glen TIF Cash Reserve Account to fund specific development projects and Glen TIF related capital projects approved by the Board prior to closure, paying property tax refunds ordered by Cook County post-closure for the tax years that The Glen TIF was open, and administrative costs incurred by the Village for professional, legal, and other services related to the administration of this fund and The Glen TIF Cash Reserve Account. The 2023 budget includes Investment Income of $93,060 and costs of $1,677,486 for projects started in 2022 with final completion in 2023 as detailed on the following page. Special Tax Allocation Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Taxes 38,202,573 ‐ 800,000 ‐ ‐ Charges For Services 126,588 ‐ ‐ ‐ ‐ Intergovernmental 208,613 ‐ 152,493 ‐ ‐ Investment Income 72,827 ‐ 66,200 93,060 93,060 Other Revenues 194,989 ‐ ‐ ‐ ‐ Transfers In 104,290 ‐ ‐ ‐ ‐ Total Revenues 38,909,880 ‐ 1,018,693 93,060 93,060 Expenditures Personnel 451,359 ‐ ‐ ‐ ‐ Contractual 23,307,500 6,024,987 5,582,920 85,004 (5,939,983) Commodities 38,216 12,500 12,500 ‐ (12,500) Other Charges 9,185,717 ‐ ‐ ‐ ‐ Capital Outlay 24,874 590,000 369,431 220,569 (369,431) Interfund Charges 24,760 ‐ ‐ ‐ ‐ Capital Projects ‐ 5,610,496 3,796,767 1,371,913 (4,238,583) Total Expenditures 33,032,426 12,237,983 9,761,618 1,677,486 (10,560,497) ‐ Surplus/(Deficit)5,877,454 (12,237,983) (8,742,925) (1,584,426) 10,653,557 Village of Glenview - 2023 Budget 171 Special Tax Allocation Fund (STAF) Contractual Expenditures Project Management and Field Observations for The Glen Town Center rehab of the North Parking Deck ($30,102) and South Parking Deck ($39,902). Legal services for property transfers completion or other as needed. Capital Outlay All of the streetlights in The Glen are approximately 20 years old and are in need of repair, maintenance, or replacement. Capital Projects Development Fees (plan review, inspection fees) to the Village of Glenview for The Glen Town Center rehab of the North Parking Deck ($70,940) and South ($94,036) Parking Deck for a total in 2023 of $164,976. North Parking Deck ($522,604) and South Parking Deck ($684,333) rehab project construction costs for a total in 2023 of $1,206,937. Engineering Services 521200 2022 Budget 2023 Budget $361,400 $70,004 Legal Service/Retainer 521520 2022 Budget 2023 Budget $0 $15,000 Lighting/Traffic Signals 550105 2022 Budget 2023 Budget $590,000 $220,569 2022 Capital Projects 572022 2022 Budget 2023 Budget $5,610,496 $1,371,913 Village of Glenview - 2023 Budget 172 Waukegan/Golf TIF Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Taxes 2,674,563 2,674,563 2,674,563 2,674,563 ‐ Investment Income 1,836 4,380 38,390 26,640 22,260 Total Revenues 2,676,400 2,678,943 2,712,953 2,701,203 22,260 Expenditures Personnel 9,601 9,640 9,526 9,665 25 Contractual 198,709 471,629 471,613 472,014 385 Other Charges 705,200 706,000 3,285,030 704,550 (1,450) Total Expenditures 913,510 1,187,269 3,766,169 1,186,229 (1,040) Surplus/(Deficit)1,762,889 1,491,674 (1,053,216) 1,514,974 23,300 Waukegan/Golf TIF Fund Summary Waukegan/Golf TIF Fund SummaryVillage of Glenview - 2023 Budget 173 Waukegan/Golf TIF 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Taxes 410150 ‐ Incremental Property Taxes 2,674,563 2,674,563 2,674,563 2,674,563 ‐ Total Taxes 2,674,563 2,674,563 2,674,563 2,674,563 ‐ Investment Income 460110 ‐ Interest ‐ Savings 3,295 3,180 2,690 2,640 (540) 460120 ‐ Interest ‐ Investment (1,459) 1,200 35,700 24,000 22,800 Total Investment Income 1,836 4,380 38,390 26,640 22,260 Waukegan/Golf TIF Revenue Total 2,676,400 2,678,943 2,712,953 2,701,203 22,260 Waukegan Golf TIF Revenue Line Item Budget Waukegan/Golf TIF FundVillage of Glenview - 2023 Budget 174 Waukegan/Golf TIF 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 7,198 7,321 7,214 7,467 146 514110 ‐ FICA Payments 510 555 552 572 17 514210 ‐ IMRF Payments 846 705 702 552 (153) 514410 ‐ Health Insurance 1,047 1,059 1,058 1,074 15 Total Personnel 9,601 9,640 9,526 9,665 25 Contractual 521140 ‐ Audit Services 1,533 1,613 1,597 1,831 218 521205 ‐ Finance & Accounting Services 5,622 5,560 5,560 5,727 167 521290 ‐ Other Professional Service 2,090 10,000 10,000 10,000 ‐ 526112 ‐ Per Capita Tuition Charge 189,464 454,456 454,456 454,456 (0) Total Contractual 198,709 471,629 471,613 472,014 385 Other Charges 540030 ‐ Bond Interest 64,450 45,250 45,250 23,800 (21,450) 540040 ‐ Bond Principal 640,000 660,000 660,000 680,000 20,000 540230 ‐ Paying Agent Fees 750 750 750 750 ‐ 540260 ‐ Refund Property Tax ‐ ‐ 2,579,030 ‐ ‐ Total Other Charges 705,200 706,000 3,285,030 704,550 (1,450) Waukegan/Golf TIF Expenditure Total 913,510 1,187,269 3,766,169 1,186,229 (1,040) Waukegan Golf TIF Expenditure Line Item Budget Waukegan/Golf TIF FundVillage of Glenview - 2023 Budget 175 Waukegan/Golf TIF Fund Waukegan/Golf TIF Fund On December 11, 2012, the Village of Glenview (“Village”) approved a Memorandum of Understanding (“MOU”) with Regency Centers (“Regency”) regarding redevelopment of the former Avon/Baker Development property: a 20.98 acre parcel located at 1601 Overlook Drive and 3 Waukegan Road in Glenview. Regency, a national shopping center developer, proposed and subsequently built a 75,429 square foot Mariano’s Fresh Market grocery store, 15,289 square feet of inline retail, an 8,554 square foot retail outlet building, and a 3,689 square foot Glenview Bank & Trust building. Regency partnered with Focus Development who constructed a 238-unit apartment building called The Reserve on the northern portion of the site. Regency requested assistance from the Village as extraordinary off-site infrastructure improvements were needed, most of which were roadway and traffic signal improvements on Waukegan Road and the Waukegan/Golf intersection to address current and projected traffic. In accordance with a redevelopment agreement, the Village funded $3,500,000 of the off-site infrastructure costs by taking the appropriate steps to establish a redevelopment project area, a redevelopment plan, and tax increment financing pursuant to the Illinois Tax Increment Financing Act (65 ILCS 5/11-74.4) (the “Act”). Ordinances required to establish the Waukegan Road/Golf Road Tax Increment Finance (“TIF”) District were approved at the Board of Trustees meeting on April 16, 2013: a) An Ordinance of the Village of Glenview, Cook County, Illinois, approving a Tax Increment Redevelopment Plan and Redevelopment Project for the Waukegan Road/Golf Road Redevelopment Project Area. b) An Ordinance of the Village of Glenview, Cook County, Illinois, Designating the Waukegan Road/Golf Road Redevelopment Project Area a Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act. c) An Ordinance of the Village of Glenview, Cook County, Illinois, Adopting Tax Increment Allocation Financing for the Waukegan Road/Golf Road Redevelopment Project Area. The Village of Glenview now manages the project revenues and expenses related to this TIF district as outlined below. Revenues Taxes Accounts for the property taxes generated by the incremental value of the redeveloped property within the Waukegan/Golf TIF District. These revenues can be used to pay project expenses; the primary expenses are Bond Series 2013B debt service and the Per Capita Tuition Charges. The 2022 budget of $2,674,563 was based on the net incremental property taxes estimated to be received for tax year 2021 collected in 2022. The 2023 budget is based on the incremental property taxes estimated to be received in 2022 grown at 0%. Property Tax – Incremental 410150 2022 Budget 2023 Budget $2,674,563 $2,674,563 Village of Glenview - 2023 Budget 176 Waukegan/Golf TIF Fund Investment Income Accounts for interest income from the Village’s savings accounts at Busey Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $2,640. Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest from the Cook County Treasurer (property taxes) is also recorded to this account. Rates have begun to recover from pandemic levels, so expected interest income has increased. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $24,000. Expenditures Personnel Expenditures Accounts for a portion of the salary expense for the Deputy Director of Management Services. The 2023 budget includes a 2.5% merit pay increase for non-union employees. Salaries are allocated across several funds (see below) based on work area demands and are reviewed annually. Salary Allocation by Fund Position Corp Waukegan/ Golf TIF Water Sanitary Sewer Deputy Director Management Services 91% 5% 3% 1% Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries). Interest – Savings 460110 2022 Budget 2023 Budget $3,180 $2,640 Interest – Investment 460120 2022 Budget 2023 Budget $1,200 $24,000 Regular Salaries 511110 2022 Budget 2023 Budget $7,321 $7,467 FICA Payments 514110 2022 Budget 2023 Budget $555 $572 Village of Glenview - 2023 Budget 177 Waukegan/Golf TIF Fund Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2023 employer rate is 7.39% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2023 rate is 24% lower than the 2022 rate of 9.73% primarily due to positive investment results and changes in the actuarial assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. Contractual Expenditures Audit services were competitively bid in 2017 and a five-year contract with a five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). The 2023 Baker Tilly service is $62,018 with $311 proposed for the Waukegan/Golf TIF Fund FY 2023 budget. Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF Compliance Report and Continuing Disclosure services, which for 2023 are $1,232 and $288 respectively, for this fund. Allocation Total Cost Fund Total FY 2023 Baker Tilly – Audit Services 0.5% $53,196 $266 FY 2023 Baker Tilly – Single Audit Services/Federal Grant 0.5% $5,577 $28 FY 2023 Baker Tilly – State of IL Comptroller’s Report 0.5% $1,320 $7 FY 2023 Baker Tilly – GATA Grant Audit 0.5% $1,925 $10 FY 2023 Waukegan/Golf TIF Compliance Report 100% $1,232 $1,232 FY 2023 Continuing Disclosure Bond Series 2013B 25% $1,150 $288 Total $1,831 The Village outsourced financial services to Lauterbach & Amen in 2009. The 2023 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The financial charge for service is calculated annually by resource demand across funds. The majority of activity is in the Corporate Fund (88.5%). The remaining IMRF Payments 514210 2022 Budget 2023 Budget $705 $552 Health Insurance 514410 2022 Budget 2023 Budget $1,059 $1,074 Audit Services 521140 2022 Budget 2023 Budget $1,613 $1,831 Financial Services Fund Allocation Corporate Fund 88.50% Waukegan/Golf TIF Fund 0.50% Water Fund 6.00% Wholesale Water Fund 3.00% Sanitary Sewer Fund 2.00% 100.00% Finance & Accounting Services 521205 2022 Budget 2023 Budget $5,560 $5,727 Village of Glenview - 2023 Budget 178 Waukegan/Golf TIF Fund 11.5% represents work effort in the other funds. The 2023 budget projects a base contract increase of 3% from the 2022 contract amount, for a total contract value of $1,145,411 with the Waukegan/Golf allocation being $5,727 (0.5% of the total fee). The 2022 and 2023 budgets include a general professional services budget of $10,000 for unforeseen requirements, and potentially for TIF closure. Per Capita Tuition Charges are required by the TIF Act to partially compensate the impacted school districts for additional students that are generated within the development; payments are to Elementary School District 34 and High School District 219. The 2022 budget was based on the net residential TIF revenue of $1,136,140, which was the estimated amount to be received in 2021. The 2023 budget is based on the net residential TIF revenue of $1,136,140, which is the estimated amount to be received in 2022. As shown below, per the TIF Act, School District 34 receives a maximum of 27% and School District 219 receives a maximum of 13% of the net residential TIF revenue. Other Charges To fund the needs of the Waukegan Road/Golf Road Tax Increment Finance District, in December 2013, the Village issued a new taxable bond of $4,385,000 (“Bond Series 2013B”), which included $4,003,390 for project costs, $342,443 for three years (2014-2016) of capitalized interest and $39,167 for costs of issuance. The interest expense for Bond Series 2013B for 2023 is $23,800. December 1, 2023, is the due date for the final payment on Bond Series 2013B. Per the debt repayment schedule, the principal payment for Bond Series 2013B is $680,000 for 2023. December 1, 2023, is the due date for the final payment on Bond Series 2013B. Other Professional Services 521290 2022 Budget 2023 Budget $10,000 $10,000 Per Capita Tuition Charge 526112 2022 Budget 2023 Budget $454,456 $454,456 District 2022 2023 Elementary School District 34 $306,758 $306,758 High School District 219 $147,698 $147,698 TOTAL $454,456 $454,456 Bond Interest 540030 2022 Budget 2023 Budget $45,250 $23,800 Bond Principal 540040 2022 Budget 2023 Budget $660,000 $680,000 Village of Glenview - 2023 Budget 179 Waukegan/Golf TIF Fund Wells Fargo is the paying agent for Bond Series 2013B. A paying agent accepts payments from the issuer of a bond and then distributes the payments to the bondholders. The annual fee for Bond Series 2013B is $750. As Bond Series 2013B will be paid in full in 2023, 2023 will be the last year for this fee. Paying Agent Fees 540230 2022 Budget 2023 Budget $750 $750 Village of Glenview - 2023 Budget 180 Police Special Fund Police Special Fund The Police Special Fund is used to account for funds received through the forfeiture of assets as directed by the State of Illinois court system. Direction on the use of these funds is controlled by state statutes. In general, resources are used based upon the type of crime that led to the court-ordered forfeiture of assets. The 2023 budget includes funds for training. Police Special Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Investment Income 80 130 ‐ ‐ (130) Other Revenues 3,359 ‐ 4,500 ‐ ‐ Total Revenues 3,439 130 4,500 ‐ (130) Expenditures Other Charges ‐ ‐ ‐ 5,650 5,650 Capital Outlay 7,788 10,000 829 ‐ (10,000) Total Expenditures 7,788 10,000 829 5,650 (4,350) ‐ Surplus/(Deficit)(4,349) (9,870) 3,671 (5,650) 4,220 Village of Glenview - 2023 Budget 181 Foreign Fire Fund Foreign Fire Fund The Foreign Fire Fund was established in 2002 in accordance with state statute 65 ILCS 5/11-10-2. Per this statute, the revenues accounted for in this fund are restricted for use by direction of the Foreign Fire Insurance Tax Board. The revenues are derived from a 2% charge on the premiums received from companies that are not incorporated in the State of Illinois, but that are engaged in providing fire insurance within the Village. Expenditures approved by the Foreign Fire Insurance Tax Board must benefit everyone within the Fire Department. The funds will be utilized as required to assist the Fire Department in continuing to deliver its high standard of service. Foreign Fire Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Investment Income 546 600 ‐ ‐ (600) Other Revenues 143,172 140,000 140,000 140,000 ‐ Total Revenues 143,718 140,600 140,000 140,000 (600) Expenditures Contractual 13,768 15,710 20,410 23,010 7,300 Commodities 103,479 123,000 118,000 118,000 (5,000) Total Expenditures 117,247 138,710 138,410 141,010 2,300‐ Surplus/(Deficit)26,470 1,890 1,590 (1,010) (2,900) Village of Glenview - 2023 Budget 182 Corporate Purpose Bonds Fund Corporate Purpose Bonds Fund Debt service funds are used to account for payment of principal and interest on debt and the associated fees paid from governmental fund resources. Long-term debt of enterprise and TIF funds are recorded and paid directly from the respective fund. Currently, there are two outstanding Corporate Purpose Bonds Fund debt issuances, General Obligation Refunding Bond Series 2012B and General Obligation Purpose Bond Series 2013A. GO Refunding Bond Series 2012B was originally issued in 2004 to fund the construction of the Municipal Center and GO Purpose Bond Series 2013A was issued in 2013 to finance the Municipal Center expansion, including the Village Hall relocation. The Corporate Fund transfers to the Corporate Purpose Bonds Fund for both the 2012B and 2013A debt. The 2012B debt amount is funded from property taxes and the 2013A debt amount is funded from Corporate Fund revenues. The Corporate Purpose Bonds Fund records the debt service payments. The total 2023 budgeted expenditures are $2,237,807. Corporate Purpose Bonds Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Investment Income 674 710 820 660 (50) Transfers In 2,222,049 2,218,332 2,218,332 2,235,732 17,400 Total Revenues 2,222,723 2,219,042 2,219,152 2,236,392 17,350 Expenditures Contractual 440 440 440 575 135 Other Charges 2,214,533 2,219,832 2,219,832 2,237,232 17,400 Transfers Out (7,797) ‐ ‐ ‐ ‐ Total Expenditures 2,207,175 2,220,272 2,220,272 2,237,807 17,535 ‐ Surplus/(Deficit)15,548 (1,230) (1,120) (1,415) (185) Village of Glenview - 2023 Budget 183 Page Intentionally Left Blank Village of Glenview - 2023 Budget 184 Police Pension Fund Police Pension Fund The Village’s sworn police employees participate in the Police Pension Employee’s Retirement System (PPERS). PPERS functions for the benefit of these employees and is governed by a five-member pension board consisting of two members appointed by the Village’s President, one elected pension beneficiary and two elected police employees. The Village and PPERS participants are obligated to fund all PPERS costs based upon actuarial valuations. The State of Illinois is authorized to establish benefit levels and the Village is authorized to approve the actuarial assumptions used in the determination of contribution levels. Although it possesses many of the characteristics of a legally separate government, the PPERS is reported as if it were part of the Village for budgetary purposes because of the Village’s fiduciary responsibility to the Pension. Police Pension Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Investment Income 10,486,148 6,150,000 (17,371,170) 8,230,000 2,080,000 Other Revenues 1,418,993 901,380 786,610 810,000 (91,380) Contributions & Transfers 3,727,912 3,852,850 3,852,850 3,970,000 117,150 Total Revenues 15,633,052 10,904,230 (12,731,710) 13,010,000 2,105,770 Expenditures Personnel 6,172,268 6,076,655 6,277,148 7,205,700 1,129,045 Contractual 207,022 207,266 184,498 190,100 (17,166) Total Expenditures 6,379,290 6,283,921 6,461,646 7,395,800 1,111,879 ‐ Surplus/(Deficit)9,253,761 4,620,309 (19,193,356) 5,614,200 993,891 Village of Glenview - 2023 Budget 185 Firefighters’ Pension Fund Firefighters’ Pension Fund The Village’s sworn fire employees participate in the Firefighters’ Pension. The pension provides retirement benefits to firefighters and is governed by a five-member pension board consisting of two Village President appointees, two elected fire employees, and one elected pension beneficiary. The Village and the participants are obligated to fund all pension costs based upon actuarial valuations. The State of Illinois is authorized to establish benefit levels and the Village is authorized to approve the actuarial assumptions used in the determination of contribution levels. Although it possesses many of the characteristics of a legally separate government, the Firefighters’ Pension Fund is reported as if it were part of the Village for budgetary purposes because of the Village’s fiduciary responsibility to the Pension. Firefighters' Pension Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Investment Income 12,707,395 6,800,000 (32,783,151) 8,230,000 1,430,000 Other Revenues 858,274 803,205 1,225,742 1,260,000 456,795 Contributions & Transfers 5,741,479 5,814,665 5,814,665 5,656,805 (157,860) Total Revenues 19,307,148 13,417,870 (25,742,744) 15,146,805 1,728,935 Expenditures Personnel 7,868,165 7,922,907 8,405,945 8,692,000 769,093 Contractual 293,564 332,514 184,662 198,300 (134,214) Total Expenditures 8,161,729 8,255,421 8,590,607 8,890,300 634,879 ‐ Surplus/(Deficit)11,145,419 5,162,449 (34,333,351) 6,256,505 1,094,056 Village of Glenview - 2023 Budget 186 Escrow Deposit Fund Escrow Deposit Fund The Escrow Deposit Fund is used to account for deposits held by the Village from contractors. The deposits are invested by the Village and the income derived is transferred to the Corporate Fund after deposits are either used or returned. Escrow Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Investment Income 517 120 10,260 5,360 5,240 Other Revenues 577 ‐ ‐ ‐ ‐ Total Revenues 1,094 120 10,260 5,360 5,240 Expenditures Transfers Out ‐ ‐ ‐ ‐ ‐ Total Expenditures ‐ ‐ ‐ ‐ ‐ ‐ Surplus/(Deficit)1,094 120 10,260 5,360 5,240 Village of Glenview - 2023 Budget 187 Special Service Area Bond Fund Special Service Area Fund Special Service Area debt issues are not obligations of the Village because they are secured by the levy of taxes on the real property within the Special Service Area. The Village is not liable for repayment, but acts as the agent for the property owners in levying and collecting the assessments and forwarding the collections to pay the debt. The Village prepares a budget to reflect the principal and interest amounts for the assessments that are required to be collected and then paid to retire the debt. Special Service Area Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Taxes 356,291 336,332 338,209 347,758 11,426 Investment Income 969 960 903 900 (60) Total Revenues 357,259 337,292 339,112 348,658 11,366 Expenditures Other Charges 228,966 190,445 190,445 186,652 (3,793) Transfers Out 110,836 133,081 134,486 147,664 14,583 Total Expenditures 339,801 323,526 324,931 334,316 10,790 ‐ Surplus/(Deficit)17,458 13,766 14,181 14,342 576 Village of Glenview - 2023 Budget 188 Glenview Water Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Licenses & Permits 136,286 87,700 97,700 87,700 ‐ Charges For Services 16,870,285 15,241,000 15,116,116 15,972,159 731,159 Intergovernmental ‐ 3,000,000 100,000 2,800,000 (200,000) Investment Income 2,359 1,000 69,790 88,360 87,360 Other Revenues 212,422 226,041 171,200 226,041 ‐ Transfers In 759,577 656,826 657,964 1,669,267 1,012,441 Total Revenues 17,980,929 19,212,567 16,212,770 20,843,527 1,630,960 Expenditures Personnel 2,756,900 2,969,234 2,907,669 3,136,270 167,036 Contractual 5,387,154 5,423,014 5,389,145 5,400,308 (22,706) Commodities 776,732 782,206 849,480 986,120 203,914 Other Charges 1,552,728 1,093,354 1,093,354 863,521 (229,833) Capital Outlay ‐ ‐ ‐ ‐ ‐ Interfund Charges 1,275,316 1,099,490 1,099,491 1,736,935 637,445 Capital Projects 2,253,436 9,827,243 8,165,871 10,721,507 894,264 Total Expenditures 14,002,265 21,194,541 19,505,010 22,844,661 1,650,120 Surplus/(Deficit)3,978,664 (1,981,974) (3,292,241) (2,001,134) (19,160) Ending Cash and Investments 10,239,072 8,257,098 6,946,832 4,945,698 (3,311,401) Glenview Water Fund Summary Glenview Water FundVillage of Glenview - 2023 Budget 189 Revenues 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Licenses & Permits 420330 ‐ Water/Sewer Connection Charges 133,859 85,000 95,000 85,000 ‐ 420335 ‐ Water Meter 1,632 2,000 2,000 2,000 ‐ 420340 ‐ Water Permit 795 700 700 700 ‐ Total Licenses & Permits 136,286 87,700 97,700 87,700 ‐ Charges For Services 440105 ‐ Water Charges 16,752,364 15,225,200 15,091,142 15,956,359 731,159 440115 ‐ Water for Construction 77,953 15,000 15,000 15,000 ‐ 440120 ‐ Turn on Charge 640 800 800 800 ‐ 440425 ‐ Reimbursements 10,724 ‐ 9,174 ‐ ‐ 480270 ‐ Insurance Recoveries 28,605 ‐ ‐ ‐ ‐ Total Charges For Services 16,841,681 15,241,000 15,116,116 15,972,159 731,159 Intergovernmental Income 450135 ‐ ARPA Grant Proceeds ‐ 3,000,000 100,000 2,800,000 (200,000) Total Intergovernmental ‐ 3,000,000 100,000 2,800,000 (200,000) Investment Income 460110 ‐ Interest Savings 364 ‐ 1,790 360 360 460120 ‐ Interest‐Investment 1,994 1,000 68,000 88,000 87,000 Total Investment Income 2,359 1,000 69,790 88,360 87,360 Other Revenues ‐ 470955 ‐ Late Payment Fees 205,363 216,041 170,000 216,041 ‐ 470999 ‐ Miscellaneous Revenue 7,059 10,000 1,200 10,000 ‐ Total Other Revenues 212,422 226,041 171,200 226,041 ‐ Transfers In 490520 ‐ Transfer From Wholesale Water Fund 617,000 629,340 629,340 1,641,927 1,012,587 490540 ‐ Transfer From Sewer Fund 103,139 ‐ ‐ ‐ ‐ 490755 ‐ Transfer From SSA Fund 39,438 27,486 28,624 27,340 (146) Total Transfers In 759,577 656,826 657,964 1,669,267 1,012,441 Total Water Fund Revenues 17,980,929 19,212,567 16,212,770 20,843,527 1,630,960 Glenview Water Fund Revenue Line Item Budget Glenview Water FundVillage of Glenview - 2023 Budget 190 Glenview Water Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 2,002,802 1,889,549 1,850,039 2,064,641 175,092 511120 ‐ Part Time Salaries 8,053 6,190 3,298 3,121 (3,069) 511130 ‐ Temporary/Seasonal Salaries 18,261 57,820 57,820 59,972 2,152 511210 ‐ Overtime Salaries 215,011 211,485 211,485 212,507 1,022 511240 ‐ Longevity Pay 27,845 29,652 29,652 31,051 1,399 511270 ‐ Vacation Buy Back 2,749 2,750 ‐ 2,500 (250) 512110 ‐ Deferred Comp 1,556 2,568 1,784 4,946 2,378 512120 ‐ Auto Allowance 1,813 3,696 1,894 5,436 1,740 514110 ‐ FICA Payments 165,584 169,402 163,409 180,961 11,559 514210 ‐ IMRF Payments 272,511 217,158 209,325 171,126 (46,032) 514212 ‐ Pension Expense ‐ IMRF/GASB 68 (336,932) ‐ ‐ ‐ ‐ 514213 ‐ GASB 75 OPEB Expense 4,237 ‐ ‐ ‐ ‐ 514410 ‐ Health Insurance 371,159 376,964 376,963 398,009 21,045 515700 ‐ Certification Pay 2,250 2,000 2,000 2,000 ‐ Total Personnel 2,756,900 2,969,234 2,907,669 3,136,270 167,036 Contractual 521140 ‐ Audit Services 3,686 3,518 3,229 4,547 1,029 521150 ‐ Bank Service Charges 85,121 67,160 67,160 85,431 18,271 521205 ‐ Finance & Accounting Services 67,467 66,723 66,723 68,725 2,002 521215 ‐ Information Technology Services 34,570 41,980 41,980 45,596 3,616 521290 ‐ Other Professional Service 204,008 197,936 197,936 257,394 59,458 521295 ‐ PW Outsourced Svcs & Contract Mgmt 226,681 292,150 292,150 145,331 (146,819) 521540 ‐ Outside Litigation 2,156 2,150 3,120 6,450 4,300 522115 ‐ Cell Phone Service & Equipment 6,896 8,016 8,016 7,860 (156) 522120 ‐ Document Destruction 87 100 100 103 3 522125 ‐ Dues, Memberships, Subscriptions 4,079 3,228 3,228 3,260 32 522145 ‐ Postage 33,770 21,871 27,490 32,640 10,770 522150 ‐ Printing And Publishing 1,119 1,500 1,500 1,500 ‐ 522155 ‐ Rentals 1,568 4,050 4,150 4,250 200 522160 ‐ Software Licensing 60,971 85,940 85,940 87,756 1,816 522170 ‐ Telephone 6,551 7,248 7,248 7,677 429 522210 ‐ Building Maintenance 25,709 24,080 24,080 26,475 2,395 522215 ‐ Building Repairs 14,000 13,000 13,000 13,000 ‐ 522225 ‐ Electrical Repairs ‐ 500 500 500 ‐ 522240 ‐ Gas Detector Maintenance 650 1,413 1,413 1,463 50 522245 ‐ Grounds Maintenance 1,700 2,210 2,210 2,276 66 522260 ‐ Mechanical Repairs 1,614 11,000 11,000 13,800 2,800 524025 ‐ East Pump Station Operations 6,993 9,575 9,575 9,575 ‐ 524040 ‐ Pw Disposal Fees 77,024 119,524 119,524 127,043 7,519 524046 ‐ Locates 126,860 109,945 109,945 122,500 12,555 524060 ‐ Supply And Metering ‐ 3,000 3,000 3,100 100 524070 ‐ Water Distribution Costs 302,170 431,254 431,254 356,289 (74,965) 524075 ‐ Water Purchases 4,087,843 3,886,943 3,846,674 3,957,767 70,824 524080 ‐ Pump Station Operations 3,863 7,000 7,000 8,000 1,000 Total Contractual 5,387,154 5,423,014 5,389,145 5,400,308 (22,706) Commodities 531020 ‐ Asphalt 125,154 142,536 142,536 148,399 5,863 531021 ‐ Concrete 127,770 134,203 134,203 139,572 5,369 531025 ‐ Audio Visual Supplies ‐ 250 250 415 165 531030 ‐ Batteries 522 160 160 160 (0) 531060 ‐ Computer Supplies ‐ ‐ ‐ 375 375 531070 ‐ Computer/Printer/Copier Toner 1,687 1,600 1,600 2,125 525 531080 ‐ Electronic Eqpt & Supplies 1,650 5,376 5,376 1,701 (3,675) Glenview Water Fund Expenditure Line Item Budget Glenview Water FundVillage of Glenview - 2023 Budget 191 Glenview Water Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. 531100 ‐ Fuel 115 1,000 1,000 2,000 1,000 531135 ‐ Limestone 55,188 54,768 54,768 56,406 1,638 531136 ‐ Topsoil 12,439 12,282 15,000 12,646 364 531145 ‐ Natural Gas 14,084 14,175 21,175 32,649 18,474 531155 ‐ Operational Supplies 136,099 160,458 179,458 181,420 20,962 531176 ‐ Hydrants 24,539 24,512 31,000 31,000 6,488 531205 ‐ Safety Equipment 1,884 5,454 5,454 5,454 ‐ 531230 ‐ Uniforms/Shoes 6,654 5,432 7,500 7,078 1,646 531235 ‐ Electricity 268,945 220,000 250,000 362,270 142,270 535050 ‐ Other Supplies Tools ‐ ‐ ‐ 2,450 2,450 Total Commodities 776,732 782,206 849,480 986,120 203,914 Other Charges 540031 ‐ Loan Interest 80,521 63,854 63,854 43,601 (20,253) 540110 ‐ Depreciation 1,461,022 ‐ ‐ ‐ ‐ 540195 ‐ Bad Debt Expense 5,725 ‐ ‐ ‐ ‐ 540225 ‐ Loan Principal ‐ 1,012,640 1,012,640 801,673 (210,967) 540300 ‐ Training 5,461 16,860 16,860 18,247 1,387 Total Other Charges 1,552,728 1,093,354 1,093,354 863,521 (229,833) Capital Outlay Interfund Charges 560010 ‐ CERF Charges 148,046 154,271 154,271 184,252 29,981 560040 ‐ FRRF Charges 683,136 398,679 398,680 1,017,501 618,822 560070 ‐ General Liability Insurance 171,705 194,115 194,115 245,439 51,324 560090 ‐ MERF Charges 132,796 123,088 123,088 139,808 16,720 560095 ‐ MERF Accident Charges 1,504 ‐ ‐ ‐ ‐ 560100 ‐ Risk Management Fixed Charges 138,129 229,337 229,337 149,935 (79,402) Total Interfund Charges 1,275,316 1,099,490 1,099,491 1,736,935 637,445 Capital Projects 572019 ‐ 2019 Capital Projects 39,660 ‐ ‐ ‐ ‐ 572020 ‐ 2020 Capital Projects 191,055 ‐ ‐ ‐ ‐ 572021 ‐ 2021 Capital Projects 2,022,721 43,100 ‐ ‐ (43,100) 572022 ‐ 2022 Capital Projects ‐ 9,784,143 8,165,871 1,300,000 (8,484,143) 572023 ‐ 2023 Capital Projects ‐ ‐ ‐ 9,421,507 9,421,507 Total Capital Projects 2,253,436 9,827,243 8,165,871 10,721,507 894,264 Glenview Water Fund Total 14,002,265 21,194,541 19,505,010 22,844,661 1,650,120 Glenview Water FundVillage of Glenview - 2023 Budget 192 Glenview Water Fund Glenview Water Fund The Glenview Water Fund (“Water Fund”) is an enterprise fund which means the fund operates as a business and user charges are the main source of revenue, as opposed to taxes or other general revenues. This fund is used to account for the revenue and expense activities associated with the delivery of water to customers. The Village’s water source is Lake Michigan, and is treated and delivered through the Village of Wilmette. The Glenview Water Fund includes operational activities performed by the following departments: Public Works, Management Services, and Community Development. The Public Works Department performs general maintenance on the system such as water main break repairs, hydrant flushing, meter replacements, and water quality testing. The Management Services Department performs support activities to assist with service operations and the overall management and administration of the fund and its associated operations. These activities include responding to water and sewer customer inquiries, water and sewer billing, accounts payable, payroll, financial support, information technology support, geographic information system (GIS) mapping, and general management and administration. The Community Development Department supports long-term infrastructure improvements including planning, design, project management and construction of the water main projects for capital improvements. These projects could include a new water main or replacement of the deteriorated infrastructure. The Village’s water customer base includes approximately 16,320 customers, 1,630 of whom are in unincorporated Glenview. The Village separates its customers into five customer classes: residential, commercial, government, industrial and municipal. Approximately 95% of total customers are residential, 4% commercial, and 1% industrial, government and municipal customers. Glenview customers are billed quarterly. Revenues Licenses & Permits Accounts for charges assessed to a homeowner or a business that wishes to connect to the Village water system. A connection charge is assessed per the Village’s Municipal Code and then a permit is issued for construction. Applicants are charged as provided in section 30-1 of the Municipal code, in addition to paying all fees for materials and labor related to such connections at the time the application is made. Total revenues from connection charges vary depending on the number of homeowners or businesses that are connecting to the Village’s water system in a given year. Based on an analysis of prior year and year- to-date receipts, the Village is budgeting $85,000 in Water Connection Charges. 2020 2021 2022 Estimate 2023 Budget Water Connection Charges $83,626 $133,859 $95,000 $85,000 Percentage Change - 60.07% (29.03%) (10.53) Water Connection Charges 420330 2022 Budget 2023 Budget $85,000 $85,000 Village of Glenview - 2023 Budget 193 Glenview Water Fund Accounts for water meters used for construction by residents, but not returned to the Village. There is a $96 fee for each water meter that is not returned. Based on past years, the Village estimates that approximately twenty water meters used by residents for construction will not be returned, resulting in a 2023 budget of $2,000. Accounts for fire hydrant meter permits to provide convenient access to water from fire hydrants to qualified applicants. Applicants are charged a $35.00 hydrant permit fee. The Village’s 2023 budget of $700 is based on historical activity dating back to 2016. The Village is budgeting to receive twenty applications for hydrant meter permits in 2023, resulting in a budget of $700. Charges for Services Accounts for charges for the delivery of water including residential, commercial, government, industrial and municipal customers that are connected to the Village’s water supply. The Village’s water customer base includes approximately 16,320 customers, 1,630 of whom are in unincorporated Glenview. Approximately 95% of customers are residential, 4% commercial, and 1% industrial, government and municipal customers. All Glenview customers are billed quarterly. The Village of Glenview purchases potable Lake Michigan water pumped from the Village of Wilmette for $1.87/1,000 gallons. The percentage of gallons purchased from the Village of Wilmette that have been billed to customers by the Village is detailed as follows: 2018 2019 2020 2021 2022 Est. 2023 Est. January 172,871,770 145,607,950 139,713,680 128,781,660 145,301,240 137,932,193 February 142,513,860 136,460,630 124,141,820 172,960,040 129,543,120 142,214,993 March 140,970,683 128,495,920 143,109,600 138,699,390 134,828,220 138,879,070 April 150,853,134 145,726,100 133,947,350 148,729,320 124,331,810 135,669,493 May 175,863,776 151,556,020 128,356,050 211,784,230 176,386,620 172,175,633 June 180,266,995 145,395,490 219,526,030 241,891,960 222,147,020 227,857,003 July 267,787,124 266,700,890 269,796,120 227,142,400 220,686,000 239,209,840 August 243,400,183 236,597,630 286,786,190 264,948,330 262,777,383 271,503,968 September 175,835,796 189,006,140 210,854,460 232,851,650 210,904,083 218,203,398 October 166,005,130 146,545,160 154,907,060 147,734,480 149,728,900 150,790,147 November 134,604,090 145,973,690 136,326,730 142,900,000 141,733,473 140,320,068 December 141,448,290 128,110,700 154,208,420 128,765,590 137,028,237 140,000,749 2,092,420,830 1,966,176,320 2,101,673,510 2,187,189,050 2,055,396,107 2,114,756,556 Percentage Billed 90.96% 90.80% 88.50% 90.18% 90.40% N/A GALLONS PURCHASED Water Meter 420335 2022 Budget 2023 Budget $2,000 $2,000 Water Permit 420340 2022 Budget 2023 Budget $700 $700 Water Charges 440105 2022 Budget 2023 Budget $15,225,200 $15,956,359 Village of Glenview - 2023 Budget 194 Glenview Water Fund During 2017, the Village completed a water and sanitary sewer rate study which resulted in a recommendation to maintain the current water and sanitary sewer rate structures of a fixed component plus a consumption component. The study further recommended that the Water Fund fixed component recover more than the current 6.7% of total water fund costs by increasing this portion of the rate structure to a recovery percentage of 15% by 2022. The new rates were adopted and were increased starting in 2018. The fixed and consumption rates for 2021, 2022, and 2023 are detailed in the table below which shows that the goal was met in 2022: Village Water Rates Meter Size 2021 2022 2023 1” & smaller – Fixed Rate $22.51 $24.76 $25.44 1 ½” – Fixed Rate $84.17 $92.59 $95.13 2” – Fixed Rate $175.70 $193.27 $198.58 3” – Fixed Rate $455.98 $501.58 $515.37 4” – Fixed Rate $857.49 $943.24 $969.18 6” – Fixed Rate $1,178.61 $1,296.47 $1,332.12 8” – Fixed Rate $1,440.78 $1,584.86 $1,628.44 Consumption Rate (per 1,000 gal) $7.08 $7.08 $7.29 % Change in Consumption Rates 1.00% 0.00% 3.00% % of Revenues - Fixed Charge 13.23% 15.14% 15.01% Water Charges are budgeted to be $15,956,359 in 2023, which is $865,217 higher than the 2022 estimated revenues. The budgeted amount takes an average of the previous three years’ water usage. Accounts for charges assessed to customers for water equipment used for construction. These charges fluctuate depending the amount and type of construction conducted in the Village each year. Since 2014, the Village has received between $4,000 and $56,000 in annual receipts due to large, one-time payments for water equipment that are made on an inconsistent basis. In light of this, the Village is budgeting $15,000 in receipts for 2023. 2020 2021 2022 Estimate 2023 Budget Water for Construction $34,862 $77,953 $15,000 $15,000 Percentage Change (18.38%) 123.61% (80.76%) - Accounts for charges assessed to customers to turn-on and turn-off the water supply. A $40 service fee is applied to a resident’s account per trip for any visit resulting from the nonpayment of the water or sewer charges. The reinstatement fee varies depending on when the payment is made and when the water is to be turned on. Payment Made Water Turned On Reinstatement Fee 8 a.m. to 3 p.m. Monday-Friday Same Business Day $80 ($40 turn- off and $40 turn-on) Water for Construction 440115 2022 Budget 2023 Budget $15,000 $15,000 Turn on Charge 440120 2022 Budget 2023 Budget $800 $800 Village of Glenview - 2023 Budget 195 Glenview Water Fund 3 p.m. to 5 p.m. Monday-Friday Same Business Day $290 ($40 turn-off and $250 turn-on) 3 p.m. to 5 p.m. Monday-Friday Next Business Day $80 ($40 turn- off and $40 turn-on) 5 p.m. to 8 a.m. Monday-Friday or Weekends/Holidays Same or Next Business Day $290 ($40 turn-off and $250 turn-on) Accounts for revenue received from the American Rescue Plan Act (ARPA) to provide economic stimulus for COVID-19 relief. Investment Income Accounts for interest income from the Village’s savings accounts at Busey Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $360. Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Rates have begun to recover from pandemic levels, so expected interest income has increased. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $88,000. Other Revenues Accounts for late fees assessed to water bills that are not paid by the due date. Based on historical fees, the Village is budgeting $216,041 in 2023. 2020 2021 2022 Estimate 2023 Budget Late Payment Fees $149,202 $205,363 $170,000 $216,041 Percentage Change (30.84%) 37.64% (17.22%) 27.08% ARPA Grant Proceeds 450135 2022 Budget 2023 Budget $3,000,000 $2,800,000 Interest – Savings 460110 2022 Budget 2023 Budget $0 $360 Interest – Investment 460120 2022 Budget 2023 Budget $1,000 $88,000 Late Payment Fees 470955 2022 Budget 2023 Budget $216,041 $216,041 Village of Glenview - 2023 Budget 196 Glenview Water Fund Accounts for revenue derived from various sources such as a portion of the water meter equipment and usage charges (the charges are split between the Water for Construction and Miscellaneous Revenue accounts), a $25 service charges applied to a customer’s account for each check that is returned or ACH payment that is not honored by the bank and a $25 service fee applied to a customer’s account each time a water service shut-off notice is issued to the service address. Transfers In Accounts for a $641,927 transfer from the Wholesale Water Fund for the pro rata share of the operating and maintenance Water Fund costs that are incurred in the service of delivering water to wholesale water customers. The 2023 budget is up from 2022 due to the planned 2% annual increase. Also accounts for a $1,000,000 transfer from the Wholesale Water Fund to support the approved Water Strategic Plan. Accounts for transfers from the Special Service Area Bond Fund for capital projects. Expenditures Personnel Accounts for the portion of the salary expense for the full-time positions listed below allocated to the Water Fund. The 2023 budget includes a 2.5% merit pay increase for non-union employees and a 3.0% increase for union positions. The 2023 budget decreased by three positions (Resolution Center Supervisor, Management Analyst I, and Management Analyst II) and increased by four positions (Customer Service Representative, two Assistants to the Village Manager, and Director of Public Works). Miscellaneous Revenue 470999 2022 Budget 2023 Budget $10,000 $10,000 Transfer from Wholesale Water Fund 490520 2022 Budget 2023 Budget $629,340 $1,641,927 Transfer from SSA Fund 490755 2022 Budget 2023 Budget $27,486 $27,340 Regular Salaries 511110 2022 Budget 2023 Budget $1,889,549 $2,064,641 Salary Allocation by Fund Position Corp Waukegan /Golf TIF Water Wholesale Water Sanitary Sewer Other Funds Village Manager 91% - 3% 5% 1% - Deputy Village Manager 75% - 10% 10% 5% - (3) Assist. to the Village Mgr. 40% - 30% 5% 5% Ins. & Risk – 15% FRRF – 5% Special Projects Mgr. 80% - 10% 10% - - Dir. of Management Services 66% - 3% - 1% Ins. & Risk – 30% Village of Glenview - 2023 Budget 197 Glenview Water Fund Accounts for a portion of the salary expense for one part-time Customer Service Representative, a decrease of one from the prior year. The 2023 budget includes a 2.5% merit increase. Accounts for a portion of the cost of four (4) winter seasonal employees and four (4) summer seasonal interns to assist with Public Works core service delivery. These positions are allocated as such: 29% to the Corporate Fund, 58% to the Water Fund, 4% to the Wholesale Water Fund, and 9% to the Sanitary Sewer Fund. Accounts for a portion of the overtime salary expense for non-exempt personnel allocated to the Water Fund. The 2023 budget is based on the Village’s hybrid model that leverages the value of in-house PW staff and outside contractors through outsourcing to perform typical PW functions such as locate services, hydrant flushing, valve exercising, etc. This is based on a three-year average. Overtime for Resolution Center staff ($2,007) includes two hours per month for the utility billing clerk to respond to unforeseen billing issues and two hours per month for four customer service representatives for special events or emergency call backs. Deputy Dir. of Management Services 91% WGT - 5% 3% - 1% - Utility Billing Representative - - 90% - 10% - Customer Service Representative 90% - 7.5% - 2.5% - (3) Customer Serv. Rep. II 80% - 15% - 5% - Director of Public Works 25% - 59% 2% 9% FRRF – 5% Deputy Dir. of Public Works 25% - 59% 2% 9% FRRF – 5% Management Analyst 40% - 30% 5% 5% Ins. & Risk – 15% FRRF – 5% Executive Assistant 29% - 58% 4% 9% - Public Works Superintendent 29% - 58% 4% 9% - (5) PW Supervisor 29% - 58% 4% 9% - (2) Field Inspector 29% - 58% 4% 9% - (19) MEO 29% - 58% 4% 9% - Dir. of Community Development 78% - 15% - 7% - Engineering Division Manager 60% - 25% - 15% - Engineering Project Manager 60% - 25% - 15% - Sanitarian 95% - 5% - - - Part-Time Salaries 511120 2022 Budget 2023 Budget $6,190 $3,121 Temporary/Seasonal Salaries 511130 2022 Budget 2023 Budget $57,820 $59,972 Overtime Salaries 511210 2022 Budget 2023 Budget $211,485 $212,507 Village of Glenview - 2023 Budget 198 Glenview Water Fund Longevity is paid to union employees per the union contract with 7 or more years of service hired prior to 1/1/15 (15 employees) and non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (11 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 9% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Accounts for the vacation time compensation paid to employees for a certain number of accrued and unused vacation hours in accordance with the Employee Handbook and union contracts. The 2023 budget is based on review of program participation in prior years. Accounts for a portion of deferred compensation paid to the Village Manager, Deputy Village Manager, Director of Management Services, Director of Community Development, and Director of Public Works at 3% of base salary per the Employee Handbook. The 2023 budget is up from the 2022 budget due to the addition of the Director of Public Works position to the Water Fund. Accounts for a portion of the auto allowance as the regular salary allocation paid to the Village Manager, Deputy Village Manager, Director of Management Services, Director of Community Development, and Director of Public Works per the employee handbook. The 2023 budget is up from the 2022 budget due to the addition of the Director of Public Works position to the Water Fund. Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, vacation and sick buy back, deferred compensation and auto allowance). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2023 employer rate is 7.39% of IMRF wages which include salaries, OT wages, vacation Longevity Pay 511240 2022 Budget 2023 Budget $29,652 $31,051 Vacation Buy Back 511270 2022 Budget 2023 Budget $2,750 $2,500 Deferred Compensation 512110 2022 Budget 2023 Budget $2,568 $4,946 Auto Allowance 512120 2022 Budget 2023 Budget $3,696 $5,436 FICA Payments 514110 2022 Budget 2023 Budget $169,402 $180,961 IMRF Payments 514210 2022 Budget 2023 Budget $217,158 $171,126 Village of Glenview - 2023 Budget 199 Glenview Water Fund and sick buy back, longevity and deferred compensation. The 2023 rate is 24% lower than the 2022 rate of 9.73% primarily due to positive investment results. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. Accounts for the certification pay for employees maintaining a water license. Contractual Audit services were competitively bid in 2017 and a five-year contract with an optional five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The total budget for audit services is $69,900, with $4,547 proposed for the Water Fund FY 2023 budget. Audit and Related Reporting Water Fund Allocation Total Cost Water Fund Cost Audit Services (Baker Tilly) 6% $53,196 $3,192 GATA Grant Audit Services (Baker Tilly) 6% $1,925 $116 Single Audit Services/Federal Grant (Baker Tilly) 6% $5,577 $335 State of IL Comptroller’s Report (Baker Tilly) 6% $1,320 $79 Other Post-Employment Benefits Update (Actuary) 15% $5,500 $825 Continuing Debt Disclosure Annual Report (Piper Sandler) 0% $1,150 - TIF Reports (The Glen and Waukegan/Golf) 0% $1,232 - TOTAL $69,900 $4,547 Health Insurance 514410 2022 Budget 2023 Budget $376,964 $398,009 Certification Pay 515700 2022 Budget 2023 Budget $2,000 $2,000 Audit Services 521140 2022 Budget 2023 Budget $3,518 $4,547 Financial Services Fund Allocation Corporate Fund 88.50% Waukegan/Golf TIF Fund 0.50% Water Fund 6.00% Wholesale Water Fund 3.00% Sanitary Sewer Fund 2.00% 100% Village of Glenview - 2023 Budget 200 Glenview Water Fund The Village provides various methods to give citizens a range of payment options for commuter parking permits, building permits, Police issued local ordinance violations, ambulance billing and other miscellaneous payments, some of which can be processed online. An annual transaction receipt analysis of accounts charged to each fund began in 2017 to determine the subsequent years fund allocation. Fund allocations (see table) are based on an analysis of receipt activity. Bank Service Charges Water Fund Allocation Total Cost Water Fund Cost Ambulance credit card fees 0% $1,000 - American Express 65% $12,117 $7,876 Credit cards 65% $115,088 $74,808 Vanco check processing 83% $3,310 $2,747 TOTAL $131,515 $85,431 The Village outsourced financial services to Lauterbach & Amen in 2009. The 2023 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The financial charge for service is calculated annually by resource demand across funds. The majority of activity is in the Corporate Fund (88.5%). The remaining 11.5% represents work effort in the other funds. The 2023 budget projects a base contract increase of 3% from the 2022 contract amount, for a total contract value 1,145,411 with the Water Fund allocation being $68,725 (6% of the total fee). Information technology (IT) functions are supported through contracted services. The primary IT contract is a managed service provider with on-site technical resources during business hours and after hour’s emergency support. The program staffing level is annually reviewed and allocated across funds based on general technology resource demands (see table). The proposed 2023 Budget includes one-time projects such as upgrades to wireless access within the Village facilities, offsite data back-ups, and storage upgrades. Bank Service Charges 521150 2022 Budget 2023 Budget $67,160 $85,431 Bank Service Charges Fund Allocations Credit Cards Checks Ambulance Fees Corporate Fund 22% - 100% Water Fund 65% 83% - Sanitary Sewer Fund 13% 17% - Finance & Accounting Services 521205 2022 Budget 2023 Budget $66,723 $68,725 Information Technology Services 521215 2022 Budget 2023 Budget $41,980 $45,596 Technology Fund Allocation Corporate Fund 94.00% Water Fund 5.00% Sanitary Fund 1.00% Village of Glenview - 2023 Budget 201 Glenview Water Fund Information Technology Water Fund Allocation Total Cost Water Fund Cost The IT contract was outsourced in three solicitations in 2007, 2013 and 2019. The FY 2022 budget proposes $686,898 for information technology support. Additionally, there are special projects for one- time hardware upgrades such as Storage Upgrades, Antivirus upgrades, and responses to security events totaling $24,013. The budget anticipates a first phase of transition to a cloud service provider with a total data center service fee of $25,000, applying the IT funds allocations. One-Time: Also proposed in FY 2022 is a one-time item to redesign the Village website (which was last updated in 2014) in the total amount of $82,766, applying the IT fund allocations. Expenses related to transitioning the Village’s ERP software (MUNIS) to the cloud environment are in this budget line totaling $20,919. 5% $911,915 $45,596 Accounts for the service fees for outside firms and agencies that support the work of the Water Fund. This includes services managed by the Management Services Department as well as Public Works. The main variation between FY 2022 and FY 2023 for the technology portion of the budget is due to the completion of the one-time projects and allocation of costs between the Water and Wholesale Funds. Description Allocation Cost Amount Municipal GIS Partners, Inc. 5% $222,480 $11,124 GIS Consortium Shared Initiatives 5% $6,800 $340 GIS Hardware/Software 5% $6,000 $300 Document Scanning Contract 5% $6,853 $343 Panda Doc 5% $6,918 $346 Wiring Contract - Electrical wiring for IT 5% $2,045 $100 Microwave Link Maintenance 5% $5,465 $275 Utility Billing Mail and Bill Print Services 83% $20,358 $16,898 Leak alert mailers thru WaterSmart 83% $3,000 $2,490 Envelopes for Water Billing 83% $350 $291 Third Party Consultants for Interface Between Softwares 83% $660 $548 Water Bill Meter Tickets/Forms/Hang Cards 83% $850 $706 SCADA Preventative maintenance, as-needed repairs and consulting (3-year average and contractual) 70% $49,740 $34,818 Preventative maintenance and as-needed repairs for pump stations (contractual agreement) 60% $68,250 $40,950 Water Model Maintenance $12,900 Cross connection services (contractual agreement) 100% $58,715 $58,715 Large meter testing (contractual agreement) 77% $17,063 $16,250 Lead Service Line Program 100% $60,000 $60,000 TOTAL $257,394 Other Professional Services 521290 2022 Budget 2023 Budget $197,936 $257,394 Village of Glenview - 2023 Budget 202 Glenview Water Fund Accounts for the outsourced professional services under the Baxter Woodman contract to perform the services below. The first table shows how services are allocated across funds. The second table shows the detail of what is allocated to the Water Fund. Public Works Outsourced Management Fund Allocation Table Corporate Water Sanitary Wholesale Water 2023 Budget Contract Management (29%) $19,415 (58%) $38,831 (9%) $6,026 (4%) $2,678 $66,950 Water Operation Services - (80%) $64,000 - (20%) $16,000 $80,000 Total Cost $19,415 $102,831 $6,026 $18,678 $146,950 Community Development Engineering Services Table Corporate Water Sanitary Wholesale Water Commuter 2023 Budget Project Management & Grant Coordinator (60%) $102,000 (25%) $42,500 (15%) $25,500 - - $170,000 Total Cost $102,000 $42,500 $25,500 - - $170,000 Outsourced Management Water Fund Detail Accounts for costs related to the preparation and consultation for collective bargaining, as well as day to day questions related to recently implemented legislation, interpretation and application of Village policy. The 2023 budget of $15,000 is allocated as such: Corporate Fund (45% or $6,750), Water Fund (43% or $6,450), and the Sanitary Sewer Fund (12% or $1,800). The FY 2023 budget of $7,860 for cell phones and equipment is based on the fiscal year 2022 projection. The charges are allocated across funds based on general technology resource demands. The Water Fund allocation is 5%. In preparation of the 2023 budget staff reviewed actual usage and new service requests and budgeted slightly lower for 2023. Public Works Outsourced Services, Contract Management & Engineering Services 521295 2022 Budget 2023 Budget $292,150 $145,331 Description Unit Measure Qty Unit Cost Total Cost Water Fund Cost Contract management for routine monthly maintenance Monthly 12 $5,579 $66,950 $38,831 Water Operator Hourly 481 $166 $80,000 $64,000 Project Management & Grant Coordinator Hourly 1,360 $119 $170,000 $42,500 TOTAL $316,950 $145,331 Outside Litigation 521540 2022 Budget 2023 Budget $2,150 $6,450 Cell Phone Service & Equipment 522115 2022 Budget 2023 Budget $8,016 $7,860 Village of Glenview - 2023 Budget 203 Glenview Water Fund Cell Phone Service 2022 Budget 2023 Budget Cellular service for phones and field computers (Verizon) $7,502 $7,300 Cellular emergency phones and Board Epacket service (AT&T) $450 $500 Payphone service at depot stations (Pacific Telemanagement) $64 $60 TOTAL $8,016 $7,860 The FY 2023 total budget of $2,060 supports the biannual destruction of paper documents after they have been scanned and filed electronically following the approval of the Illinois Department of Archives. The Water Fund portion is 5%, or $100 of the total budget. Accounts for the participation in various organizations. The budget is based on annually confirming dues with each organization. These memberships provide services such as training, professional development, and useful information related to the profession. Accounts for $29,000 (83%) of the total postage cost of $35,000 for water/sewer utility bills mailed to Village customers by the third-party vendor Third Millennium. There are also costs budgeted in this account for postage related to water/sewer utility bill mailings processed through the Village’s postage machine. Additional costs identified to be: $570 of the Village’s postage machine lease, $117 of the postage machine supplies and $2,953 of the postage cost from Corporate Fund. Accounts for the cost of printing and publishing lead hangers, door tag notifications, meter tickets, and maps. Staff estimates 2023 expenditures will be $1,500, consistent with the FY 2022 budget and based on a four-year average. Accounts for the Metra easement rental for the Right-of-way along Depot street in the CBD and as-needed equipment rentals. Document Destruction 522120 2022 Budget 2023 Budget $100 $103 Dues, Memberships, Subscriptions 522125 2022 Budget 2023 Budget $3,228 $3,260 Description Amount American Water Works Association (AWWA) Department Membership $3,200 Water Operator Certification $60 TOTAL $3,260 Postage 522145 2022 Budget 2023 Budget $31,100 $32,640 Printing and Publishing 522150 2022 Budget 2023 Budget $1,500 $1,500 Rentals 522155 2022 Budget 2023 Budget $4,050 $4,250 Village of Glenview - 2023 Budget 204 Glenview Water Fund This account includes ongoing software maintenance charges as well as any proposed projects that require software. Initial purchases of software licensing are competitively bid and awarded, and ongoing maintenance costs are budgeted annually. The charges are allocated across funds based on general technology resource demands, updated annually, and summarized below by function. Software that supports a specific function is charged directly to the appropriate account. For example, utility billing software is charged toward the Water and Sanitary Sewer Funds and the Tyler Public Safety software is offset through Joint Dispatch revenue. The FY 2023 software budget includes ongoing support of MUNIS SaaS (Software as a Service); telephones; dispatch software solution to interface Glenview’s Computer Aided Dispatch software to neighboring jurisdiction’s Computer Aided Dispatch software; police ALJ software; and O365;. New Software requests total approximately $160,000 and include Payroll, Performance Metric tracking, and updated offsite data back-up for disaster recover. Additionally, staff has budgeted 7-10% increases for core software packages such as MUNIS, O365, and Talentspace (SABA performance tracking software). Description Water Fund Allocation Total Cost Water Fund Cost General Village-Wide Software Varies $197,056 $9,483 Geographic System Information (GIS) Software - GISSW 5% $4,300 $230 Office Software - OFFSW Varies $370,828 $17,878 Network Software - NETSW Varies $118,549 $5,624 Tyler Munis Software - MUNSW Varies $371,282 $18,981 Public Works Software - PWSW Varies $17,104 $847 Timekeeping Software - TIME Varies $18,408 $671 GovIT Consortium Software - GOVIT Varies $38,360 $1,920 Glenview Public Television - GVTV Varies $2,585 $122 Core & Main Software 100% $32,000 $32,000 TOTAL $87,756 The FY 2023 budget for general telephone service, 911 lines, and fiber connection charges is for the Village and its Dispatch partners. The budget was projected based on the projection of FY 2022 expenditures. The charges are allocated across funds based on general technology resource demands. Joint Dispatch charges are offset by Joint Dispatch revenue. The total FY 2023 budget is $343,995. Dispatch revenue accounts for $190,463 of the total budget. The Water Fund supports 5% of the remaining $153,532. Description Water Fund Allocation Total Cost Water Fund Cost General Village-wide Telephone and Internet services 5% $153,532 $7,677 TOTAL $153,532 $7,677 Software Licensing 522160 2022 Budget 2023 Budget $85,940 $87,756 Telephone 522170 2022 Budget 2023 Budget $7,248 $7,677 Village of Glenview - 2023 Budget 205 Glenview Water Fund Accounts for maintenance costs of Village-owned facilities including but not limited to the following: Description Contractor Contract Term Unit Measure 2022 Budget 2023 Budget Backflow Testing and Repairs DeFranco Plumbing 2022- 2023 Annual $980 $1,500 Custodial Services (5% of contract) Advanced Cleaning 2022- 2023 Monthly $11,500 $11,845 Fire Protection Fox Valley Quoted Annually Annual $1,700 $1,700 Generator Preventative Maintenance (30% of contract) Midwest Power 2022- 2025 Monthly $9,300 $10,830 Pump Inspection N/A N/A Annual $600 $600 TOTAL $24,080 $26,475 Accounts for repairs at pump station facilities. Based on a three-year average and estimated future work, staff estimates 2023 expenditures will be $13,000. Accounts for testing and calibration of utility locate devices and 2% of the cost of electrical repairs of facilities. Based on a three-year average, staff estimates 2023 expenditures will be $500. Accounts for payments for gas meter maintenance at the Village’s East and West pumps. Based on a three- year average and allocations between the Water, Sanitary and Wholesale Funds. Accounts for fence repairs as a result of water system maintenance. Based on a three-year average and a 5% allocation, staff estimates 2023 expenditures will be $2,276. Building Maintenance 522210 2022 Budget 2023 Budget $24,080 $26,475 Building Repairs 522215 2022 Budget 2023 Budget $13,000 $13,000 Electrical Repairs 522225 2022 Budget 2023 Budget $500 $500 Gas Detector Maintenance & Repairs 522240 2022 Budget 2023 Budget $1,413 $1,463 Grounds Maintenance 522245 2022 Budget 2023 Budget $2,210 $2,276 Mechanical Repairs 522260 2022 Budget 2023 Budget $11,000 $13,800 Village of Glenview - 2023 Budget 206 Glenview Water Fund Accounts for as needed repairs and to HVAC equipment, generators, and boilers. Staff estimates 2023 expenditures will be $13,800. The year over year increase is due to an increase in as-needed repairs to HVAC equipment and generators. Allocation of 30% of repair charges to the Water Fund. Accounts for the following services related to the East Pump Station. The 2023 budget is based on the three- year average, contractual rates and allocations between the Water and Wholesale Funds. Service 2022 Budget 2023 Budget Cathodic protection services $3,830 $3,830 Water quality lab testing $4,596 $4,596 Vibration pump testing $1,149 $1,149 TOTAL $9,575 $9,575 Accounts for the hauling of spoil from street sweeping and spoil from street excavations as well as garbage disposal. Based on a three-year average of work, the hauling of spoil is allocated 20% to the Corporate Fund, 70% to the Water Fund and 10% to the Sanitary Sewer Fund. Locate Subscription Accounts for the cost associated with locating underground utilities prior to digging or excavating. The 2023 budget is based on an annual subscription with JULIE locates. East Pump Station Operations 524025 2022 Budget 2023 Budget $9,575 $9,575 PW Disposal Fees 524040 2022 Budget 2023 Budget $119,524 $127,043 Description Unit measure Qty Unit price Total cost Corporate Fund Cost Water Fund Cost Sanitary Sewer Fund Cost Hauling of spoil Tons 600 tons $292 $175,240 $35,048 $122,668 $17,524 Hauling of spoil- asphalt Tons 27 tons $231 $6,250 $1,250 $4,375 $625 Hauling from Street Sweeping & Garbage Disposal Average cost 12 pick- ups $2,083 $25,000 $25,000 $0 $0 TOTAL $206,490 $61,298 $127,043 $18,149 Locates 524046 2022 Budget 2023 Budget $109,945 $122,500 Locates Subscription Fund Allocation table Corporate (20%) $1,400 Water (50%) $3,500 Sanitary (20%) $1,400 Wholesale (10%) $700 2023 Budget $7,000 Village of Glenview - 2023 Budget 207 Glenview Water Fund Locate Services Accounts for utility locating services performed by a contractor. The estimated annual cost is $119,000 for the Water Fund. Accounts for repair service and maintenance of large meters. Based on a three-year average, staff estimates the 2023 expenditures will be $3,100. Accounts for service costs related to distributing water including new outsourcing initiatives of hydrant flushing, valve exercising, hydrant painting, and leak detection as shown below. Costs are based on contractual amounts and allocations between the Water and Wholesale Funds (70% / 30%, respectively). FY 2023 price decrease can be attributed to the decrease in the 24/7 Leak Detection Monitoring Program. Service 2022 Budget 2023 Budget Hydrant painting $55,277 $43,000 Leak detection contract (full system leak detection and survey services) $22,424 $20,807 As needed leak detection services outside of contract $3,830 $5,000 24/7 Leak Detection Monitoring (New Program) $135,000 $67,500 Contractor assistance to repair emergency water main breaks $137,880 $142,800 Hydrant flushing $36,446 $38,468 Valve exercising $40,397 $38,714 TOTAL $431,254 $356,289 Accounts for an estimate of 2,114,756 units (1,000 gallons) of water which is a four-year average of water gallons purchased at $1.87 to be purchased from the Village of Wilmette for Glenview’s customers. Accounts for the annual maintenance of the Village’s pump stations including vibration pump testing ($1,000) and water quality testing required by the Illinois Environmental Protection Agency ($7,000). Locates Services Fund Allocation table Corporate (20%) $47,600 Water (50%) $119,000 Sanitary (20%) $47,600 Wholesale (10%) $23,800 2023 Budget $238,000 Supply & Metering 524060 2022 Budget 2023 Budget $3,000 $3,100 Water Distribution Costs 524070 2022 Budget 2023 Budget $431,254 $356,289 Water Purchases 524075 2022 Budget 2023 Budget $3,886,943 $3,957,767 Pump Station Operations 524080 2022 Budget 2023 Budget $7,000 $8,000 Village of Glenview - 2023 Budget 208 Glenview Water Fund Commodities Asphalt material Accounts for the cost of hot patch and cold patch asphalt used to fill potholes in roadways. Hot patch is a more permanent fix to potholes and requires excavating to address the underlying problem that caused the pothole. Cold patch is used to temporarily fill potholes as a “quick fix.” Below is the amount of hot patch and cold patch that has been used since 2017. Staff anticipates the 2023 asphalt budget to increase in accordance with the previous year’s budget numbers due to global economic factors. Asphalt repair services Accounts for asphalt repair services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside contractors through outsourcing to perform typical public works functions. This is the second year that these services are being performed by a contractor. The estimated annual cost is $124,000 for the Water Fund. Accounts for contractual services to repair and replace concrete related to public property. Concrete Repair Fund Allocation Table Corporate (65%) Water (32%) Sanitary (3%) 2023 Budget Sidewalk $95,694 $47,110 $4,417 $147,219 Curb $29,468 $14,508 $1,359 $45,335 Driveway $10,131 $4,988 $468 $15,587 Pavement Patch $77,893 $38,346 $3,595 $119,835 Asphalt 531020 2022 Budget 2023 Budget $142,536 $148,399 Asphalt Fund Allocation Table Corporate Water Sanitary 2023 Budget Hot patch- binder $974 $1,947 $325 $3,245 Hot patch - surface $1,566 $3,132 $522 $5,220 Cold patch $12,880 $19,320 - $32,200 Total cost $15,420 $24,399 $847 $40,665 Hot Patch – Binder (60% Water) Tons Unit Cost Total 2017 361 $43 $15,552 2018 390 $50 $19,500 2019 250 $47 $11,750 2020 120 $47 $5,640 2021 60 $47 $2,820 2022 59 $48 $2,820 2023 59 $55 $3,245 Hot Patch – Surface (60% Water) Tons Unit Cost Total 2017 634 $47 $29,798 2018 585 $54 $31,590 2019 350 $50 $17,500 2020 180 $50 $9,000 2021 90 $50 $4,500 2022 87 $52 $4,500 2023 87 $60 $5,220 Cold Patch (60% Water) Tons Unit Cost Total 2017 230 $122 $28,060 2018 237 $135 $32,095 2019 200 $144 $28,800 2020 210 $144 $30,240 2021 210 $144 $30,240 2022 229 $132 $30,240 2023 230 $140 $32,200 Asphalt Repair Services Fund Allocation table Corporate (30%) $62,000 Water (60%) $124,000 Sanitary (10%) $20,667 2023 Budget $206,667 Concrete 531021 2022 Budget 2023 Budget $134,203 $139,572 Village of Glenview - 2023 Budget 209 Glenview Water Fund Utility Restoration $70,320 $34,620 $3,246 $108,187 Total $283,506 $139,572 $13,085 $436,163 Accounts for the supplies for the Glenview TV production. Each year GVTV provides an updated equipment request to support annual programming. The 2023 budget includes replacement of a camcorder ($7,600) and audio-visual programming for the AMX system ($700) for a total amount of $8,300. The 2023 Water Fund budget represents 5% of the $8,300 total. Accounts for battery backup uninterruptible power supply (UPS) batteries for computer equipment which provides power in the event of a main power failure. The budget is based on replacing one larger unit per year. Accounts for the provision of computer operational supplies to replace older or broken equipment such as headsets, flash drives, mouse, keyboards, speakers, wiring and laptop batteries. The 2023 Water Fund budget represents 5% of the $7,500 total budget. Accounts for maintenance and supplies for copiers and plotters. The 2023 Water Fund budget represents 5% of the $42,500 total budget. This account includes expenditures for extended warranties and maintenance agreements for network hardware (servers, data storage devices, routers, and wireless access points), audio visual video equipment, Kronos Time Clocks, Voice-over IP and conference phone replacements, and leasing of GPS hardware/software. This account also includes network switches/hardware to support Joint Dispatch, and various pieces of equipment to support GVTV. Accounts for fuel for the Rugen and West Lake pump stations. Based on a three-year average, staff expects 2023 expenditures will be $2,000. Audio Visual Supplies 531025 2022 Budget 2023 Budget $250 $415 Batteries (Specialized) 531030 2022 Budget 2023 Budget $160 $160 Computer Supplies 531060 2022 Budget 2023 Budget $0 $375 Computer/Printer/Copier Toner 531070 2022 Budget 2023 Budget $1,600 $2,125 Electronic Equipment & Supplies 531080 2022 Budget 2023 Budget $5,376 $1,701 Fuel 531100 2022 Budget 2023 Budget $1,000 $2,000 Village of Glenview - 2023 Budget 210 Glenview Water Fund Accounts for aggregate delivery services for limestone material which is used for property restorations. Accounts for topsoil and sand used for property restorations. Accounts for a portion of the cost of natural gas for pump station facilities. Based on a three-year average and an increase in natural gas costs, staff estimates the 2023 expenditures to increase by over 130% due to global economic factors and the unstable supply and demand of natural gas. Accounts for supplies for maintenance of facilities such as batteries, sodium hypochlorite, water testing equipment, and pump house supplies. These items are allocated in both Water and Wholesale Water funds (90% / 10%, respectively). The 2023 budget is based on the three-year average. FY 2023 budget will increase in accordance with rising costs stemming from global economic factors affecting supply and demand of water replacement parts. Limestone (CA-7) 531135 2022 Budget 2023 Budget $54,768 $56,406 Limestone Allocation 2023 Budget $70,510 Corporate (10%) $7,052 Water (80%) $56,406 Sanitary (10%) $7,052 Limestone Purchases Tons used Unit Cost Total cost 2017 3,518 $18.87 $66,401 2018 4,259 $19.17 $81,647 2019 4,250 $16.30 $69,275 2020 4,200 $16.30 $68,460 2021 4,200 $16.30 $68,460 2022 4,200 $16.30 $68,460 2023 4,200 $16.79 $70,510 Topsoil 531136 2022 Budget 2023 Budget $12,282 $12,646 Topsoil Allocation 2023 Budget $15,808 Corporate (10%) $1,581 Water (80%) $12,646 Sanitary (10%) $1,581 Topsoil Purchases 21-ton truckload used Unit Cost Total cost 2017 48 $393.17 $18,479 2018 35 $410 $14,357 2019 38 $400 $15,200 2020 38 $400 $15,200 2021 38 $404 $15,352 2022 38 $404 $15,352 2023 38 $416 $15,808 Natural Gas 531145 2022 Budget 2023 Budget $14,175 $32,649 Operational Supplies 531155 2022 Budget 2023 Budget $160,458 $181,420 Village of Glenview - 2023 Budget 211 Glenview Water Fund Description 2022 Amount 2023 Amount Hardware and small tools $7,660 $7,993 East pump station maintenance and repair $3,830 $3,945 East pump station - Sodium hypochlorite for disinfecting the water at pumping stations $5,362 $5,523 East pump station - Equipment and repair parts $5,362 $5,523 Water distribution - Water repair and replacement parts (structures, lids, and sleeves) $73,536 $86,536 Water supply and metering - Replacement meters and transmitters $30,000 $33,762 Water supply and metering - Meters and Transmitters for new developments $24,750 $26,988 West pump station - Sodium hypochlorite $3,830 $4,000 West pump station - Equipment and repair parts $3,830 $4,000 West pump station maintenance and repair $2,298 $3,150 TOTAL $160,458 $181,420 Accounts for the maintenance, repairs and replacement parts for the Village’s hydrants. Based on a three- year average, staff estimates the 2023 expenditures will be $31,000. Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee recommendations. This account also includes prescription safety glasses (per the Public Works Collective Bargaining Agreement), first aid kits and supplies, gloves, protective eyewear, disinfectant supplies, and high visibility safety vests. Based on a three-year average, staff estimates the 2023 expenditures will be $7,120 of which $5,454 is allocated to the Water Fund. Description Total Cost Water (~77%) Wholesale (~23%) Prescription safety glasses (2 @ $35 each) $70 $54 $16 Barricades and cones $4,950 $3,792 $1,158 Gloves, protective eyewear, and disinfection supplies and high visibility vests $900 $689 $211 Safety upgrades or supplies for safety improvements or minor repairs $500 $383 $117 First aid kits and supplies $700 $536 $164 TOTAL $7,120 $5,454 $1,666 Accounts for the uniform and boot allowances for certain Public Works employees. These costs are split evenly between the Coporate and Water Funds. Hydrants 531176 2022 Budget 2023 Budget $24,512 $31,000 Safety Equipment 531205 2022 Budget 2023 Budget $5,454 $5,454 Uniforms Shoe 531230 2022 Budget 2023 Budget $5,432 $7,078 Village of Glenview - 2023 Budget 212 Glenview Water Fund Accounts for electricity for four pumping stations, four interconnections and one elevated tank. The 2023 budget is based on a three-year average. Staff estimates that a 60% increase will be needed to cover electricity purchases in FY 2023 due to cost increases stemming from global economic factors affecting supply and demand of electricity. Other Charges On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank (Busey Bank) in a draw-loan in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. The Water Fund is allocated 90% of the principal and interest payments. The remaining 10% is allocated to the Sanitary Sewer Fund. Interest payments are made in June and December on a semi-annual basis each year. Interest on the loan is 2% of the loan balance at the beginning of the year. The total 2023 budget amount is $48,446 with the Water Fund allocation being $43,601. On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank (Busey Bank) in a draw-loan in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. This is a Bank Qualified Tax-Exempt loan and the Village has drawn a total of $6,876,024 and has made principal payments in the amount of $796,985 as of December 31, 2018. The remaining amount will not be drawn. The principal payment is made in November on an annual basis each year. The Water Fund is allocated 90% of the principal and interest payments. The remaining 10% is allocated to the Sanitary Sewer Fund. The total 2023 budget amount is $890,748 with the Water Fund allocation being $801,673. Accounts for employee development and professional development in specific areas. The training enhances the employees’ career and develops additional skills for the benefit of the organization and the residents served. Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Professional seminars 20 $150 $3,000 $100 $2,000 $5,000 CDL renewals 6 $60 $360 - - $360 Illinois Public Service Institute 2 $750 $1,500 $1,250 $2,500 $4,000 IL. American Water Works Association annual conference 2 $350 $700 $900 $1,800 $2,500 Electricity 531235 2022 Budget 2023 Budget $220,000 $362,270 Loan Interest 540031 2022 Budget 2023 Budget $63,854 $43,601 Loan Principal 540225 2022 Budget 2023 Budget $1,012,640 $801,673 Training 540300 2022 Budget 2023 Budget $16,860 $18,247 Village of Glenview - 2023 Budget 213 Glenview Water Fund Qty Unit Training Cost Subtotal Training Cost Unit Travel Cost Subtotal Travel Cost Total Travel & Training Cost Safety Training 5 $1,000 $5,000 - - $5,000 MUNIS PACE Training 1 $305 $305 - - $305 Business Application Training 1 $150 $150 - - $150 Security Awareness Training 1 $932 $932 - - $932 TOTAL FOR TRAINING AND TRAVEL $18,247 Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Water Fund. The total equipment value and replacement cycles are reviewed and updated annually. Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. The increase in the FRRF charges is due to significant water related projects within the next ten years in support of the Water Strategic Plan. Accounts for the portion of the property and liability insurance costs allocated to the Water Fund. Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Water Fund vehicles. Accounts for the portion of the worker’s compensation insurance costs allocated to the Water Fund. CERF Charges 560010 2022 Budget 2023 Budget $154,271 $184,252 FRRF Charges 560040 2022 Budget 2023 Budget $398,679 $1,017,501 General Liability Insurance 560070 2022 Budget 2023 Budget $194,115 $245,439 MERF Charges 560090 2022 Budget 2023 Budget $123,088 $139,808 Risk Management Fixed Charges 560100 2022 Budget 2023 Budget $229,337 $149,935 Village of Glenview - 2023 Budget 214 Glenview Water Fund Capital Projects Accounts for the capital project expenditures allocated to the Water Fund. The 2023 budget includes design services, road reconstruction projects, stormwater projects, and water system projects. Design Services Amount Road Design (B&W) $356,860 CIP Inspections (B&W) $356,860 CIP Project Management (B&W) $133,823 Total Design Services $847,543 Road Reconstruction Projects (The Road Reconstruction includes sanitary sewer replacement/lining, water main replacement or installation, and storm sewer installation/replacement/lining. The Road Reconstruction includes the following work: pavement removal, curb removal and replacement or installation, underground utility installation/replacement/repairs, public utility relocations, sidewalk replacement, roadway base repair/replacement, placement of new asphalt pavement, parkway grading, and landscape restoration. Roadway reconstruction projects will typically reestablish the full-service life for all public components included.) Linneman Street (Larkdale Drive to Elm Street) $572,000 Redbud Lane (Blackthorn Drive to Basswood Circle) $107,000 Blackthorn Drive (Sequoia Trail to Silverwillow Drive) $391,000 Spruce Street (Henley Street to Linneman Street) $152,000 Spruce Street (Glenview Road to Fir Street) $545,000 Washington Street (Golf Road to Colfax Avenue) $737,000 Lincoln Street (Colfax Avenue to Harrison Street) $264,000 Prairie Lawn Road (Linneman Street to Glenview Road) $511,000 Maclean Court (West End to Waukegan Road) $349,000 Total Road Reconstruction Projects $3,628,000 Water System Projects (As part of the Water Main Study and pipe condition and age the following projects were recommended for replacement or upgrade of the water main system. The projects include the following work: pavement removal, curb removal and replacement as needed, water main replacement or installation, other utility repair or replacement (storm and sanitary sewers), public utility relocations as needed, sidewalk replacement, roadway base repair/replacement, placement of new asphalt pavement, parkway grading, and landscape restoration.) Mary Kay Lane (Maple Leaf Drive to Greenwood Road) $1,341,000 Lilac Avenue (Milwaukee Avenue to Maple Street) $443,000 Wildberry Drive (South Cul-De-Sac to Wildberry Drive) $416,000 Dearlove Road (Central Road to Milwaukee Avenue) $1,846,000 Chestnut Water Main Crossings and Roadway $250,000 Project Contingencies $99,964 Stormwater Master Plan Update $50,000 Lead Service Line Replacement $1,800,000 Total Water System Projects $6,245,964 Total Water Fund Capital Projects $10,721,507 Capital Projects 572022 & 572023 2022 Budget 2023 Budget $8,752,243 $10,721,507 Village of Glenview - 2023 Budget 215 Glenview Sanitary Sewer Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues ‐ Licenses & Permits 22,229 13,000 23,500 20,000 7,000 Charges For Services 2,619,668 2,789,771 2,789,771 2,884,077 94,306 Investment Income (3,123) 100 7,060 16,120 16,020 Other Revenues 857 ‐ ‐ ‐ ‐ Transfers In 71,398 60,520 60,787 60,520 ‐ Total Revenues 2,711,030 2,863,391 2,881,118 2,980,717 117,326 Expenditures Personnel 436,220 536,980 474,029 558,778 21,798 Contractual 298,075 425,980 427,028 435,225 9,245 Commodities 53,799 82,446 82,446 100,808 18,362 Other Charges 540,523 119,610 119,610 94,179 (25,431) Interfund Charges 154,499 179,542 179,542 151,448 (28,094) Capital Projects 789,307 1,931,406 2,033,134 1,842,781 (88,625) Transfers Out 103,139 ‐ ‐ ‐ ‐ Total Expenditures 2,375,561 3,275,964 3,315,789 3,183,219 (92,745) Surplus/(Deficit)335,469 (412,573) (434,671) (202,502) 210,071 Ending Cash and Investments 2,971,882 2,559,309 2,537,211 2,334,708 (224,601) Glenview Sanitary Sewer Fund Summary Glenview Sanitary Sewer FundVillage of Glenview - 2023 Budget 216 Revenues 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Licenses & Permits 420330 ‐ Water/Sewer Connection Charges 9,563 8,000 13,500 10,000 2,000 420350 ‐ Heatherfield 12,667 5,000 10,000 10,000 5,000 Total Licenses & Permits 22,229 13,000 23,500 20,000 7,000 Charges For Services ‐ 440110 ‐ Sewer Charges 2,609,168 2,789,771 2,789,771 2,884,077 94,306 440425 ‐ Reimbursements 10,500 ‐ ‐ ‐ ‐ Total Charges For Services 2,619,668 2,789,771 2,789,771 2,884,077 94,306 Investment Income 460110 ‐ Interest‐Savings 120 ‐ 450 120 120 460120 ‐ Interest‐Investment (3,242) 100 6,610 16,000 15,900 Total Investment Income (3,123) 100 7,060 16,120 16,020 Other Revenues 470999 ‐ Miscellaneous Revenues 857 ‐ ‐ ‐ ‐ Tota Other Revenues 857 ‐ ‐ ‐ ‐ Transfers In 490755 ‐ Transfer From SSA Fund 71,398 60,520 60,787 60,520 ‐ Total Transfers In 71,398 60,520 60,787 60,520 ‐ Total Sewer Fund Revenues 2,711,030 2,863,391 2,881,118 2,980,717 117,326 Sanitary Sewer Fund Revenue Line Item Budget Glenview Sanitary Sewer FundVillage of Glenview - 2023 Budget 217 Glenview Sanitary Sewer Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 348,483 341,676 335,034 367,896 26,220 511120 ‐ Part Time Salaries 2,399 2,063 1,095 1,040 (1,023) 511130 ‐ Temporary/Seasonal Salaries 3,176 8,820 8,820 9,306 486 511210 ‐ Overtime Salaries 32,772 46,792 130 50,787 3,995 511240 ‐ Longevity Pay 4,371 4,603 4,603 4,822 219 512110 ‐ Deferred Comp 577 805 802 1,307 502 512120 ‐ Auto Allowance 664 852 849 1,392 540 514110 ‐ FICA Payments 28,269 30,572 26,326 29,034 (1,538) 514210 ‐ IMRF Payments 47,710 38,440 34,013 27,669 (10,771) 514212 ‐ Pension Expense ‐ IMRF/GASB 68 (92,736) ‐ ‐ ‐ ‐ 514213 ‐ GASB 75 OPEB Expense 842 ‐ ‐ ‐ ‐ 514410 ‐ Health Insurance 59,693 62,357 62,357 65,525 3,168 Total Personnel 436,220 536,980 474,029 558,778 21,798 Contractual 521140 ‐ Audit Services 1,129 1,154 1,056 1,406 252 521150 ‐ Bank Service Charges 17,034 13,443 13,443 17,099 3,656 521205 ‐ Finance & Accounting Services 22,489 22,241 22,241 22,908 667 521215 ‐ Information Technology Services 6,914 8,396 8,396 9,119 723 521290 ‐ Other Professional Service 131,391 220,073 220,073 227,505 7,432 521295 ‐ PW Outsourced Svcs & Contract Mgmt 27,456 50,543 50,543 31,526 (19,017) 521540 ‐ Outside Litigation 602 600 871 1,800 1,200 522115 ‐ Cell Phone Service & Equipment 1,379 1,603 1,603 1,573 (30) 522120 ‐ Document Destruction 17 20 20 21 1 522145 ‐ Postage 6,917 5,915 6,790 6,696 781 522160 ‐ Software Licensing 11,959 17,188 17,188 14,706 (2,482) 522170 ‐ Telephone 1,304 1,450 1,450 1,537 87 522210 ‐ Building Maintenance 48 3,000 3,000 13,000 10,000 522215 ‐ Building Repairs ‐ 4,000 4,000 4,000 ‐ 522240 ‐ Gas Detector Maintenance 273 300 300 180 (120) 524040 ‐ Pw Disposal Fees 11,005 17,075 17,075 18,149 1,074 524045 ‐ Sewer Collections 10,050 15,000 15,000 15,000 ‐ 524046 ‐ Locates 48,109 43,978 43,978 49,000 5,022 Total Contractual 298,075 425,980 427,028 435,225 9,245 Commodities 531020 ‐ Asphalt 18,893 20,732 20,732 21,514 782 531021 ‐ Concrete 11,971 12,581 12,581 13,085 504 531025 ‐ Audio Visual Supplies ‐ 50 50 83 33 531030 ‐ Batteries (Specialized)104 32 32 30 (2) 531060 ‐ Computer Supplies ‐ ‐ ‐ 71 71 531070 ‐ Computer/Printer/Copier Toner 338 320 320 421 101 531080 ‐ Electronic Eqpt & Supplies 24 775 775 340 (435) 531135 ‐ Limestone 6,846 6,846 6,846 7,052 206 531136 ‐ Topsoil 1,535 1,535 1,535 1,581 46 531145 ‐ Natural Gas 3,360 6,075 6,075 13,992 7,917 531155 ‐ Operational Supplies 6,437 23,700 23,700 26,885 3,185 531205 ‐ Safety Equipment 285 1,300 1,300 1,300 ‐ 531235 ‐ Electricity 4,006 8,500 8,500 13,997 5,497 535050 ‐ Other Supplies Tools ‐ ‐ ‐ 457 457 Total Commodities 53,799 82,446 82,446 100,808 18,362 Glenview Sanitary Sewer Fund Expenditure Line Item Budget Glenview Sanitary Sewer FundVillage of Glenview - 2023 Budget 218 Glenview Sanitary Sewer Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Other Charges 540031 ‐ Loan Interest 9,119 7,095 7,095 4,845 (2,250) 540110 ‐ Depreciation 531,404 ‐ ‐ ‐ ‐ 540225 ‐ Loan Principal ‐ 112,515 112,515 89,075 (23,440) 540300 ‐ Training ‐ ‐ ‐ 259 259 Total Other Charges 540,523 119,610 119,610 94,179 (25,431) Capital Outlay Interfund Charges 560010 ‐ CERF Charges 24,827 23,685 23,685 26,222 2,537 560040 ‐ FRRF Charges 29,307 44,908 44,908 27,112 (17,796) 560070 ‐ General Liability Insurance 35,743 43,058 43,058 46,650 3,592 560090 ‐ MERF Charges 38,923 30,790 30,790 26,910 (3,880) 560095 ‐ MERF Accident Charges 1,203 ‐ ‐ ‐ ‐ 560100 ‐ Risk Management Fixed Charges 24,496 37,101 37,101 24,554 (12,547) Total Interfund Charges 154,499 179,542 179,542 151,448 (28,094) Capital Projects 572019 ‐ 2019 Capital Projects 6,244 ‐ ‐ ‐ ‐ 572020 ‐ 2020 Capital Projects 23,019 ‐ ‐ ‐ ‐ 572021 ‐ 2021 Capital Projects 760,045 67,500 140,994 ‐ (67,500) 572022 ‐ 2022 Capital Projects ‐ 1,863,906 1,892,140 ‐ (1,863,906) 572023 ‐ 2023 Capital Projects ‐ ‐ ‐ 1,842,781 1,842,781 Total Capital Projects 789,307 1,931,406 2,033,134 1,842,781 (88,625) Transfers Out 590510 ‐ Transfer to Water Fund 103,139 ‐ ‐ ‐ ‐ Total Transfers Out 103,139 ‐ ‐ ‐ ‐ Glenview Sanitary Sewer Fund Total 2,375,561 3,275,964 3,315,789 3,183,219 (92,745) Glenview Sanitary Sewer FundVillage of Glenview - 2023 Budget 219 Glenview Sanitary Sewer Fund Sanitary Sewer Fund The Sanitary Sewer Fund (“Sewer Fund”) is an enterprise fund which means the fund operates as a business and user charges are the main source of revenue, as opposed to taxes or other general revenues. This fund is used to account for the revenue and expense activities associated with the transmission of wastewater from customers to the Metropolitan Water Reclamation District (MWRD). The Sewer Fund includes operational activities performed by the following departments: Public Works, Management Services, and Community Development. The Public Works Department performs general maintenance for the system such as sewer line and lift station repairs, and geographic information system (GIS) mapping. The Management Services Department performs support activities to assist with service operations and the administration and management of fund related operations. These activities include responding to customer inquiries, billing, accounts payable, payroll, financial support, general administration and management, and information technology support. The Community Development Department supports long-term infrastructure improvements including planning, design, project management and construction of the sanitary sewer main projects for capital improvements. Projects could include a new sanitary sewer main and replacement of deteriorated infrastructure. The Village’s sewer customer base includes approximately 11,900 customers. Some properties in the Village receive water service but are not connected to the Village’s sanitary sewer system. The Village separates its customers into five customer classes: residential, commercial, government, industrial and municipal. Approximately 95% of total customers are residential, 4% commercial, and 1% industrial, government and municipal customers. Glenview customers are billed quarterly. Revenues Licenses & Permits Accounts for charges assessed to a homeowner or a business that wishes to connect to the Village sanitary sewer system. A connection charge is assessed per the Village’s Municipal Code and then a permit is issued for construction. Applicants are charged as provided in section 30-1 of the Municipal code, in addition to paying fees for materials and labor related to such connections at the time of application. Revenues from connection charges vary depending on the number of homeowners or businesses that are connecting to the Village’s sanitary sewer system in a given year. The 2023 budget is based on prior year averages. Accounts for quarterly payments under the Cost Sharing Agreement between the Village, the Heatherfield Master Community Association, the Haverford Homeowners Association and Heatherfield LLC. The 1996 Amended and Restated Annexation Agreement between the Village, the Missionary Sisters Servants of the Holy Spirit and Marathon U.S. Realties, Inc., included a requirement that a sanitary lift station be Sewer Connection Charges 420330 2022 Budget 2023 Budget $8,000 $10,000 Heatherfield 420350 2022 Budget 2023 Budget $5,000 $10,000 Village of Glenview - 2023 Budget 220 Glenview Sanitary Sewer Fund constructed and maintained. The agreement provided that the Village would perform ongoing maintenance and repair of the lift station with the expenses paid by Heatherfield. The Village assesses each of the three associations a proportionate share of the lift station expense (Heatherfield Master Association: 71.10%, Haverford: 22.04%, and Heatherfield Center: 6.86%). For the 2023 budget, the Village is anticipating these revenues to remain level with the 2022 projection. Charges for Services Accounts for the sanitary sewer user charges. The charge is intended to require each user of the sanitary sewer system to pay a proportionate share of the operation and maintenance costs, including replacement, of the sanitary sewer system of the Village. The Village currently maintains sewer rates that include a fixed charge and a consumption charge. The fixed charge is assessed quarterly based on the size of the customer’s water meter and the consumption charge is based on the quarterly metered water use. 2020 2021 2022 Projection 2023 Budget Sewer Charges $2,467,581 $2,609,168 $2,789,771 $2,884,077 Percentage Change 6.70%- 6.74% 6.92% 3.38% During 2017, the Village completed a water and sanitary sewer rate study which resulted in a recommendation to maintain the current water and sanitary sewer rate structures of a fixed component plus a consumption component. The study further recommended that the Water Fund fixed component would recover more than the current 6.7% of total water fund costs by increasing this portion of the rate structure to a recovery percentage of 15% by 2022. The study also suggested that the fixed rate component for the Sewer Fund rate structure be maintained at the cost recovery level of 27%. All of these recommendations were reviewed and approved by the Village Board. The new rates were adopted and were increased starting in 2018. In 2021, the Board gave direction to amend the fixed charges for the three smallest meter sizes, so that the fee was the same. This adjustment caused an increase in the recovery percentage, which will level out over time. The fixed and usage rates for 2021, 2022, and 2023 are detailed in the table below: Village Sewer Rates Meter Size 2021 2022 2023 1” & Smaller – Fixed Rate $10.59 $10.59 $10.59 1 ½” – Fixed Rate $38.35 $38.35 $38.35 2” – Fixed Rate $80.07 $80.07 $80.07 3” – Fixed Rate $207.79 $207.79 $207.79 4” – Fixed Rate $390.76 $390.76 $390.76 6” – Fixed Rate $537.09 $537.09 $537.09 8” – Fixed Rate $656.56 $656.56 $656.56 Usage Rate (per 1,000 gal) $1.44 $1.45 $1.48 % Change in Usage Rates 2.00% 1.00% 1.75% % of Revenues - Fixed Charge 32% 35% 34% Sewer Charges 440110 2022 Budget 2023 Budget $2,789,771 $2,884,077 Village of Glenview - 2023 Budget 221 Glenview Sanitary Sewer Fund Investment Income Accounts for interest income from the Village’s savings accounts at Busey Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $120. Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Rates have begun to recover from pandemic levels, so expected interest income has increased. Based on the anticipated interest rates and investable funds, the 2023 budget is $16,000. Contributions & Transfers Accounts for transfers from the Special Service Area Bond Funds for reimbursement for capital projects. Expenditures Personnel Accounts for the portion of the salary expense for the full-time positions listed below allocated to the Sewer Fund. The 2023 budget includes a 2.5% merit pay increase for non-union employees and a 3.0% increase for union positions. The 2023 budget decreased by three positions (one Resolution Center Supervisor, one Management Analyst I, and one Management Analyst II). This was offset by an increase of four positions (one Customer Service Representative, two Assistants to the Village Manager, and one Director of Public Works). This combined with merit pay results in an increased 2023 budget. Salary Allocation by Fund Position Corp Waukegan/ Golf TIF Water Wholesale Water Sewer Other Funds (3) Assistant to the Village Manager 40% - 30% 5% 5% Ins. & Risk - 15% FRRF - 5% Village Manager 91% - 3% 5% 1% - Deputy Village Manager 75% - 10% 10% 5% - Director of Management Services 66% - 3% - 1% Ins. & Risk - 30% Interest – Savings 460110 2022 Budget 2023 Budget $0 $120 Interest – Investment 460120 2022 Budget 2023 Budget $100 $16,000 Transfer from SSA Fund 490755 2022 Budget 2023 Budget $60,520 $60,520 Regular Salaries 511110 2022 Budget 2023 Budget $341,676 $367,896 Village of Glenview - 2023 Budget 222 Glenview Sanitary Sewer Fund Salary Allocation by Fund Position Corp Waukegan/ Golf TIF Water Wholesale Water Sewer Other Funds Deputy Director of Management Services 91% 5% 3% - 1% - Customer Service Representative I 90% - 7.5% - 2.5% - (3) Customer Service Representative II 80% - 15% - 5% - Utility Billing Representative - - 90% - 10% - Director of Public Works 25% - 59% 2% 9% FRRF - 5% Deputy Director of Public Works 25% - 59% 2% 9% FRRF - 5% Management Analyst 40% - 30% 5% 5% Ins. & Risk - 15% FRRF - 5% Executive Assistant 29% - 58% 4% 9% - Public Works Superintendent 29% - 58% 4% 9% - (5) Public Works Supervisor 29% - 58% 4% 9% - Field Inspector 29% - 58% 4% 9% - (19) MEO 29% - 58% 4% 9% - Director of Community Development 78% - 15% - 7% - Engineering Division Manager 60% - 25% - 15% - Engineering Project Manager 60% - 25% - 15% - Accounts for a portion of the salary expense for one part-time Customer Service Representative, a decrease of one from the prior year. The 2023 budget includes a 2.5% merit increase. Temporary/Seasonal Salaries 511130 2022 Budget 2023 Budget $8,820 $9,306 Accounts for a portion of the cost of four (4) winter seasonal employees and four (4) summer seasonal interns to assist with Public Works core service delivery. These positions are allocated as such: 29% to the Corporate Fund, 58% to the Water Fund, 4% to the Wholesale Water Fund, and 9% to the Sanitary Sewer Fund. Part-Time Salaries 511120 2022 Budget 2023 Budget $2,063 $1,040 Village of Glenview - 2023 Budget 223 Glenview Sanitary Sewer Fund Accounts for a portion of the overtime salary expense for non-exempt personnel whose regular salaries are allocated to sewer ($50,414). This is based on a three-year average. Overtime for Resolution Center staff ($373) includes two hours per month for the utility billing clerk to respond to unforeseen billing issues and two hours per month for four customer service representatives for special events or emergency call backs. Longevity is paid to union employees per the union contract with 7 or more years of service hired prior to 1/1/15 (15 employees) and non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (10 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 9% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Accounts for a portion of deferred compensation paid to the Village Manager, Deputy Village Manager, Director of Management Services and the Director of Community Development at 3% of their base salary per the Employee Handbook. The 2023 budget is up from the 2022 budget due to the addition of the Director of Public Works position to the Sewer Fund. Accounts for the same portion of the auto allowance as the regular salary allocation paid to the Village Manager, Deputy Village Manager, Director of Management Services, Director of Community Development, and Director of Public Works per the employee handbook. The 2023 budget is up from the 2022 budget due to the addition of the Director of Public Works position to the Sewer Fund. Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, deferred compensation and auto allowance). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2023 employer rate is 7.39% of IMRF wages which include salaries, OT wages, vacation Overtime Salaries 511210 2022 Budget 2023 Budget $46,792 $50,787 Longevity Pay 511240 2022 Budget 2023 Budget $4,603 $4,822 Deferred Compensation 512110 2022 Budget 2023 Budget $805 $1,307 Auto Allowance 512120 2022 Budget 2023 Budget $852 $1,392 FICA Payments 514110 2022 Budget 2023 Budget $30,572 $29,034 IMRF Payments 514210 2022 Budget 2023 Budget $38,440 $27,669 Village of Glenview - 2023 Budget 224 Glenview Sanitary Sewer Fund and sick buy back, longevity and deferred compensation. The 2023 rate is 24% lower than the 2022 rate of 9.73% primarily due to positive investment results. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. Contractual Audit services were competitively bid in 2017 and a five-year contract with an optional five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The total budget for audit services is $69,900, with a $1,406 proposed Sewer Fund FY 2023 budget. Audit and Related Reporting Sewer Fund Allocation Total Cost Sewer Fund Cost Audit Services (Baker Tilly) 2% $53,196 $1,064 GATA Grant Audit Services (Baker Tilly) 2% $1,925 $39 Single Audit Services/Federal Grant (Baker Tilly) 2% $5,577 $112 State of IL Comptroller’s Report (Baker Tilly) 2% $1,320 $26 Other Post-Employment Benefits Update (Actuary) 3% $5,500 $165 Continuing Debt Disclosure Annual Report (Piper Sandler) 0% $1,150 - TIF Reports (The Glen and Waukegan/Golf) 0% $1,232 - TOTAL $69,900 $1,406 The Village provides various methods to give citizens a range of payment options for commuter parking permits, building permits, Police issued local ordinance violations, ambulance billing and other miscellaneous Health Insurance 514410 2022 Budget 2023 Budget $62,357 $65,525 Audit Services 521140 2022 Budget 2023 Budget $1,154 $1,406 Financial Services Fund Allocation Corporate Fund 88.50% Waukegan/Golf TIF Fund 0.50% Water Fund 6.00% Wholesale Water Fund 3.00% Sanitary Sewer Fund 2.00% 100% Bank Service Charges 521150 2022 Budget 2023 Budget $13,443 $17,099 Bank Service Charges Fund Allocations Credit Cards E-Checks Ambulance Fees Corporate Fund 22% - 100% Water Fund 65% 83% - Sanitary Sewer Fund 13% 17% - Village of Glenview - 2023 Budget 225 Glenview Sanitary Sewer Fund payments, some of which can be processed online. An annual transaction receipt analysis of accounts charged to each fund began in 2017 to determine the subsequent years fund allocation. Fund allocations (see table) are based on an analysis of receipt activity. FY 2023 Bank Service Charges Sewer Fund Allocation Total Cost Sewer Fund Cost American Express 13% $12,117 $1,575 Credit cards 13% $115,088 $14,961 Vanco check processing 17% $3,310 $563 TOTAL $131,515 $17,099 The Village outsourced financial services to Lauterbach & Amen in 2009. The 2023 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The financial charge for service is calculated annually by resource demand across funds. The majority of activity is in the Corporate Fund (88.5%). The remaining 11.5% represents work effort in the other funds. The 2023 budget projects a base contract increase of 3% from the 2022 contract amount, for a total contract value 1,145,411 with the Sewer Fund allocation being $22,908 (2% of the total fee). Information technology (IT) functions are supported through contracted services. The primary IT contract is a managed service provider with on-site technical resources during business hours and after hour’s emergency support. The program staffing level is annually reviewed and allocated across funds based on general technology resource demands as shown in the table. Information Technology Sewer Fund Allocation Total Cost Sewer Fund Cost The IT contract was outsourced in three solicitations in 2007, 2013 and 2019. The FY 2022 budget proposes $686,898 for information technology support. Additionally, there are special projects for one- time hardware upgrades such as Storage Upgrades, Antivirus upgrades, and responses to security events totaling $24,013. The budget anticipates a first phase of transition to a cloud service provider with a total data center service fee of $25,000, applying the IT funds allocations. One-Time: Also proposed in FY 2022 is a one-time item to redesign the Village website (which was last updated in 2014) in the total amount of $82,766, applying the IT fund allocations. Expenses related to transitioning the Village’s ERP software (MUNIS) to the cloud environment are in this budget line totaling $20,919. 1% $911,915 $9,119 Finance & Accounting Services 521205 2022 Budget 2023 Budget $22,241 $22,908 Information Technology Services 521215 2022 Budget 2023 Budget $8,396 $9,119 Technology Fund Allocation Corporate Fund 94.00% Water Fund 5.00% Sanitary Fund 1.00% Village of Glenview - 2023 Budget 226 Glenview Sanitary Sewer Fund Accounts for the service fees for outside firms and agencies that support the work of the Sewer Fund. This includes services managed by the Management Services Department as well as Public Works. As part of a new mandate from the Metropolitan Water Reclamation District of Greater Chicago (MWRD), the Village is responsible to start a sanitary sewer condition assessment program for the Village’s sanitary sewer system. Starting in 2021, the Village hired a contractor to televise the Village’s sanitary sewer main lines and provide a written report. This will be above-and-beyond the sewer televising typically completed to support planning for the Village’s five-year Capital Improvement Program (CIP). The full sewer condition assessment program is to be completed in ten years, and each year’s budget should contemplate completing 1/10th (10%) of the program, or approximately 100,000 linear feet, which will keep the Village on-schedule to meet this new countywide requirement. Description Allocation Cost Amount Municipal GIS Partners, Inc. 1% $222,480 $2,225 GIS Consortium Shared Initiatives 1% $6,800 $68 GIS Hardware/Software 1% $6,000 $60 Document Scanning Contract 1% $6,853 $69 Panda Doc 1% $6,918 $69 Wiring Contract - Electrical wiring for IT 3% $2,045 $65 Microwave Link Maintenance 1% $5,465 $55 Utility Billing Mail and Bill Print Services 17% $20,358 $3,460 Leak alert mailers thru WaterSmart 17% $3,000 $510 Envelopes for Water Billing 17% $350 $60 Third Party Consultants for Interface Between Softwares 17% $660 $112 Water Bill Meter Tickets 17% $850 $145 SCADA planning review, repair, and preventative maintenance 10% $49,740 $4,974 Sanitary sewer televising and condition assessment 100% $197,205 $197,205 Preventative maintenance and as-needed repairs for lift stations 27% $68,250 $18,428 TOTAL $227,505 Accounts for the outsourced professional services under the Baxter Woodman contract to perform the services below. The 2023 budget reflects the reallocation of landscaping and the Director position to other areas of the Sanitary Fund budget. Public Works Outsourced Management Fund Allocation Table Corporate Water Sanitary Wholesale Water 2023 Budget Contract Management (30%) $20,085 (59%) $39,501 (9%) $6,026 (2%) $1,338 $66,950 Water Operation Services - (80%) $64,000 - (20%) $16,000 $80,000 Other Professional Services 521290 2022 Budget 2023 Budget $220,073 $227,505 Public Works Outsourced Management 521295 2022 Budget 2023 Budget $50,543 $31,526 Village of Glenview - 2023 Budget 227 Glenview Sanitary Sewer Fund Corporate Water Sanitary Wholesale Water 2023 Budget Total Cost $20,085 $103,501 $6,026 $17,338 $146,950 Community Development Engineering Services Table Corporate Water Sanitary Wholesale Water Commuter 2023 Budget Project Management & Grant Coordinator (60%) $102,000 (25%) $42,500 (15%) $25,500 - - $170,000 Total Cost $102,000 $42,500 $25,500 - - $170,000 Accounts for costs related to the preparation and consultation for collective bargaining, as well as day to day questions related to recently implemented legislation, interpretation and application of Village policy. The 2023 budget of $15,000 is allocated as such: Corporate Fund (45% or $6,750), Water Fund (43% or $6,450), and the Sanitary Sewer Fund (12% or $1,800). The FY 2023 budget of $147,768 for cell phones and equipment is based on the fiscal year 2022 projection. The charges are allocated across funds based on general technology resource demands. In preparation of the 2023 budget staff reviewed actual usage and new service requests and budgeted slightly lower for 2023. Cell Phone Service Sewer Fund Allocation Total Cost Sewer Fund Cost Cellular service for phones and field computers (Verizon) 1% $146,000 $1,460 Cellular emergency phones and Board Epacket service (AT&T) 1% $10,000 $100 Payphone service at depot stations (Pacific Telemanagement) 1% $1,270 $13 TOTAL $157,270 $1,573 The FY 2023 total budget of $2,060 supports the biannual destruction of paper documents after they have been scanned and filed electronically following the approval of the Illinois Department of Archives. The Sewer Fund allocation is 1%, or $21 as detailed in the Information Technology Fund Allocation table. Accounts for $5,950 (17%) of the total postage cost of $35,000 for water/sewer utility bills mailed to Village customers by the third-party vendor Third Millennium. There are also costs budgeted in this account for Outside Litigation 521540 2022 Budget 2023 Budget $600 $1,800 Cell Phone Service & Equipment 522115 2022 Budget 2023 Budget $1,603 $1,573 Document Destruction 522120 2022 Budget 2023 Budget $20 $21 Postage 522145 2022 Budget 2023 Budget $5,915 $6,696 Village of Glenview - 2023 Budget 228 Glenview Sanitary Sewer Fund postage related to water/sewer utility bill mailings processed through the Village’s postage machine. Additional costs are identified to be: $116 for the Village’s postage machine lease, $24 for the postage machine supplies and $605 for the postage cost from the Corporate Fund. This account includes ongoing software maintenance charges as well as any proposed projects that require software. Initial purchases of software licensing are competitively bid and awarded, and ongoing maintenance costs are budgeted annually. The charges are allocated across funds based on general technology resource demands, updated annually, and summarized below by function. Software that supports a specific function is charged directly to the appropriate account. For example, utility billing software is charged toward the Water and Sanitary Sewer Funds and the New World software is offset through Joint Dispatch revenue. Description Sewer Fund Allocation Total Cost Sewer Fund Cost General Village-Wide Software Varies $197,056 $6,003 Geographic System Information (GIS) Software - GISSW 1% $4,300 $43 Office Software - OFFSW Varies $370,828 $3,352 Network Software - NETSW Varies $118,549 $1,084 Tyler Munis Software - MUNSW Varies $371,282 $3,557 Public Works Software - PWSW Varies $17,104 $160 Timekeeping Software - TIME Varies $18,408 $125 GovIT Consortium Software - GOVIT Varies $38,360 $359 Glenview Public Television - GVTV Varies $2,585 $23 TOTAL $14,706 The FY 2023 budget for general telephone service, 911 lines, and fiber connection charges for the Village. The budget was projected based on the average FY 2022 expenditures. The charges are allocated across funds based on general technology resource demands. The total FY 2023 budget is $343,995, of which $1,537 is supported by the Sewer Fund. Accounts for maintenance costs of Village generators and a new triple basin cleaning program/contract. The Village owns fifteen triple basins and the estimated first year cost for cleaning is $13,000. Software Licensing 522160 2022 Budget 2023 Budget $17,188 $14,706 Telephone 522170 2022 Budget 2023 Budget $1,450 $1,537 Building Maintenance 522210 2022 Budget 2023 Budget $3,000 $13,000 Village of Glenview - 2023 Budget 229 Glenview Sanitary Sewer Fund Accounts for building repairs for Village owned lift stations. The 2023 budget is based on new requests and anticipated repairs. Staff estimates that the 2023 expenditures will be $180. Based on a three-year average and allocations between the Water, Sanitary and Wholesale Funds. Accounts for the hauling of spoil from sanitary sewer repair excavations. Based on a three-year average of work, the hauling of spoil is allocated 10% from the Sanitary Fund. Hauling Fund Allocation Table Hauling of Spoil Hauling of Spoil - Asphalt Hauling from Street Sweeping Total Cost Corporate (20%) $35,048 $1,250 $25,000 $61,298 Water (70%) $122,668 $4,375 - $127,043 Sanitary (10%) $17,524 $625 - $18,149 2023 Budget $175,240 $6,250 $25,000 $206,490 Description Contractor Unit Measure Qty Unit Price Total Cost Sanitary Fund Cost Hauling of spoil (10%) G & L Tons 600 tons $292 $175,240 $17,524 Hauling of spoil- asphalt (10%) G & L Tons 27 tons $231 $6,250 $625 TOTAL $206,490 $18,149 Accounts for emergency contract assistance for lift station pump repairs. The 2023 budget is based on a three-year average. Building Repairs 522215 2022 Budget 2023 Budget $4,000 $4,000 Gas Detector Maintenance & Repairs 522240 2022 Budget 2023 Budget $300 $180 Public Works Disposal Fees 524040 2022 Budget 2023 Budget $17,075 $18,149 Sewer Collection System 524045 2022 Budget 2023 Budget $15,000 $15,000 Village of Glenview - 2023 Budget 230 Glenview Sanitary Sewer Fund Locate Subscription Accounts for the cost associated with locating underground utilities prior to digging or excavating. The 2023 budget is based on an annual subscription with JULIE locates. Locate Services Accounts for utility locating services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside contractors through outsourcing to perform typical public works functions. The estimated annual cost is $47,600 for the Sanitary Fund. This is based on contract costs. Commodities Asphalt material Accounts for the cost of hot patch ($847) asphalt used to fill potholes in roadways. Hot patch is a more permanent fix to potholes and requires excavating to address the underlying problem that caused the pothole. Cold patch is used to temporarily fill potholes as a “quick fix.” Below is the amount of hot patch and cold patch that has been used since 2017. Staff anticipates the 2023 asphalt budget to remain flat in accordance with the previous year’s budget numbers. Locates 524046 2022 Budget 2023 Budget $43,978 $49,000 Locate Subscription Fund Allocation table Corporate (20%) $1,400 Water (50%) $3,500 Sanitary (20%) $1,400 Wholesale (10%) $700 2023 Budget $7,000 Locate Services Fund Allocation table Corporate (20%) $47,600 Water (50%) $119,000 Sanitary (20%) $47,600 Wholesale (10%) $23,800 2023 Budget $238,000 Asphalt 531020 2022 Budget 2023 Budget $20,732 $21,514 Asphalt Fund Allocation Table Corporate (30%) Water (60%) Sanitary (10%) 2023 Budget Hot patch - binder $974 $1,947 $325 $3,245 Hot patch - surface $1,566 $3,132 $522 $5,220 Cold patch $12,880 $19,320 - $32,200 Total cost $15,420 $24,399 $847 $40,665 Village of Glenview - 2023 Budget 231 Glenview Sanitary Sewer Fund Asphalt repair services Accounts for asphalt repair services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside contractors through outsourcing to perform typical public works functions. This work includes the contractor purchasing asphalt and repair roads that are requested by Village staff. The estimated annual cost is $20,667 for the Sanitary Fund. Accounts for the purchase of concrete for repairs to public property resulting from sanitary sewer work. Concrete Repair Fund Allocation Table Corporate (65%) Water (32%) Sanitary (3%) 2023 Budget Sidewalk $95,694 $47,110 $4,417 $147,219 Curb $29,468 $14,508 $1,359 $45,335 Driveway $10,131 $4,988 $468 $15,587 Pavement Patch $77,893 $38,346 $3,595 $119,835 Utility Restoration $70,320 $34,620 $3,246 $108,187 Total $283,506 $139,572 $13,085 $436,163 Audio Visual Supplies 531025 2022 Budget 2023 Budget $50 $83 Accounts for the supplies for the Glenview TV production. Each year GVTV provides an updated equipment request to support annual programming. The 2023 budget includes replacement of a camcorder ($7,600) and audio-visual programming for the AMX system ($700) for a total amount of $8,300. The 2023 Sewer Fund budget represents 1% of the $8,300 total. Hot Patch – Binder Tons Unit Cost Total 2017 361 $43 $15,552 2018 390 $50 $19,500 2019 250 $47 $11,750 2020 120 $47 $5,640 2021 60 $47 $2,820 2022 59 $48 $2,820 2023 59 $55 $3,245 Hot Patch – Surface Tons Unit Cost Total 2017 634 $47 $29,798 2018 585 $54 $31,590 2019 350 $50 $17,500 2020 180 $50 $9,000 2021 90 $50 $4,500 2022 87 $52 $4,500 2023 87 $60 $5,220 Cold Patch Tons Unit Cost Total 2017 230 $122 $28,060 2018 237 $135 $32,095 2019 200 $144 $28,800 2020 210 $144 $30,240 2021 210 $144 $30,240 2022 229 $132 $30,240 2023 230 $140 $32,200 Asphalt Repair Services Fund Allocation table Corporate (30%) $62,000 Water (60%) $124,000 Sanitary (10%) $20,667 2023 Budget $206,667 Concrete 531021 2022 Budget 2023 Budget $12,581 $13,085 Village of Glenview - 2023 Budget 232 Glenview Sanitary Sewer Fund Accounts for battery backup uninterruptible power supply (UPS) batteries for computer equipment which provides power in a main power failure. The budget is based on replacing one larger unit per year. Accounts for the provision of computer operational supplies to replace older or broken equipment such as headsets, flash drives, mouse, keyboards, speakers, wiring and laptop batteries. The 2023 Sewer budget represents a portion of the total cos of $8,003. Accounts for maintenance and supplies for copiers and plotters. The 2023 Sewer budget represents 1% of the $42,153 total budget. This account includes expenditures for extended warranties and maintenance agreements for network hardware (servers, data storage devices, routers, and wireless access points), audio visual video equipment, and Kronos Time Clocks. The FY 2023 budget decrease is primarily due to hardware and support agreements that were renewed in 2021 and will not be renewed again until 2023 and 2024. Accounts for aggregate delivery services for limestone material (CA-7) which is used for property restorations. Batteries (Specialized) 531030 2022 Budget 2023 Budget $32 $30 Computer Supplies 531060 2022 Budget 2023 Budget $0 $71 Computer/Printer/Copier Toner 531070 2022 Budget 2023 Budget $320 $421 Electronic Equipment & Supplies 531080 2022 Budget 2023 Budget $775 $340 Limestone (CA-7) 531135 2022 Budget 2023 Budget $6,846 $7,052 Limestone Purchases Tons used Unit Cost Total cost 2017 3,518 $18.87 $66,401 2018 4,259 $19.17 $81,647 2019 4,250 $16.30 $69,275 2020 4,200 $16.30 $68,460 2021 4,200 $16.30 $68,460 2022 4,200 $16.30 $68,460 2023 4,200 $16.79 $70,510 Limestone Allocation 2023 Budget $70,510 Corporate (10%) $7,052 Water (80%) $56,406 Sanitary (10%) $7,052 Village of Glenview - 2023 Budget 233 Glenview Sanitary Sewer Fund Accounts for topsoil and sand used for clean fill for property restorations related to sewer jobs. Accounts for a portion of the cost of natural gas for pump station facilities. The 2023 budget is based upon recent costs increases. Accounts for supplies for maintenance of facilities such as sewer couplings, manhole flat tops, adjusting rings and various other small supplies. The 2023 budget includes one water pump replacement in addition to the regular operational supplies. Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee recommendations. This account is used for first aid kits and supplies, gloves, protective eyewear, disinfectant supplies, barricades, traffic cones, and high visibility safety vests. The 2023 budget is based on a three-year average. The 2023 budget is based on a three-year average and current trends/increases. Topsoil 531136 2022 Budget 2023 Budget $1,535 $1,581 Topsoil Fund Allocation Fund Amount Corporate (10%) $1,581 Water (80%) $12,646 Sanitary (10%) $1,581 2023 Budget $15,808 Topsoil Purchases 21-ton truckload used Unit Cost Total cost 2017 48 $393.17 $18,479 2018 35 $410 $14,357 2019 38 $400 $15,200 2020 38 $400 $15,200 2021 38 $404 $15,352 2022 38 $404 $15,352 2023 38 $416 $15,808 Natural Gas 531145 2022 Budget 2023 Budget $6,075 $13,992 Operational Supplies 531155 2022 Budget 2023 Budget $23,700 $26,885 Safety Equipment 531205 2022 Budget 2023 Budget $1,300 $1,300 Electricity 531235 2022 Budget 2023 Budget $8,500 $13,997 Village of Glenview - 2023 Budget 234 Glenview Sanitary Sewer Fund Other Charges On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank (Busey Bank) in a draw-loan in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. Principal and interest payments are allocated 90% to the Water Fund and 10% to the Sewer Fund. Interest payments are made in June and December on a semi-annual basis each year. Interest on the loan is 2% of the loan balance at the beginning of the year. The total 2023 budget amount is $48,446 with the Sewer Fund allocation being $4,845. On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank (Busey Bank) in a draw-loan in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. This is a Bank Qualified Tax-Exempt loan and the Village has drawn a total of $6,876,024. The remaining amount will not be drawn. The principal payment is made in November on an annual basis each year. Principal and interest payments are allocated 90% to the Water Fund and 10% to the Sewer Fund. The total 2023 Budget amount is $890,748 with the Sewer Fund allocation being $89,075. Interfund Charges Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Sewer Fund. The total equipment value and replacement cycles are reviewed and updated annually. Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Accounts for the portion of the Village’s general liability insurance costs allocated to the Sewer Fund. Loan Interest 540031 2022 Budget 2023 Budget $7,095 $4,845 Loan Principal 540225 2022 Budget 2023 Budget $112,515 $89,075 CERF Charges 560010 2022 Budget 2023 Budget $23,685 $26,222 FRRF Charges 560040 2022 Budget 2023 Budget $44,908 $27,112 General Liability Insurance 560070 2022 Budget 2023 Budget $43,058 $46,650 Village of Glenview - 2023 Budget 235 Glenview Sanitary Sewer Fund Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Sewer Fund vehicles. Accounts for the portion of the worker’s compensation insurance costs allocated to the Sewer Fund. Capital Projects Accounts for the capital project expenditures allocated to the Sewer Fund. The 2022 budget includes design services, road resurfacing program, road reconstruction projects, sanitary sewer projects, and water system projects. Design Services Sewer Fund Cost Road Design (B&W) $110,567 Inspectional Services(B&W) $92,139 Total Design Services $202,406 Road Resurfacing Program (The Road Resurfacing includes sanitary and storm sewers replacement/lining as part of the road resurfacing program. The Road Resurfacing includes the following work: curb removal and replacement, underground utility replacement/repairs, sidewalk replacement, roadway base repair if needed, removal and placement of new asphalt pavement, and landscape restoration. Minor Area Repair Strategy – Asphalt (MARS-A), which consists of the resurfacing of partial street sections throughout the Village is included. Minor Area Repair Strategy - Concrete (MARS-C), which consists of the full slab replacement of concrete streets is also part of this program. Both of these MARS strategies are used to extend the service life of Village roadways until a full resurfacing or reconstruction can be completed). Thistle Road (Independence Avenue to Lehigh Avenue) $2,000 Blustem Lane (Chestnut Avenue to Cottonwood Drive) $3,000 Timothy Drive (Primrose Lane to Cottonwood Drive) $1,000 Indian Ridge (Mohawk Lane to Osage Drive) $6,000 Indian Ridge Cul-de-Sac $1,000 Independence Avenue (Fielding Drive to Patriot Boulevard) $6,000 Daisy Avenue (Bluestem Lane to Primrose Lane) $1,000 Cottonwood Drive/Fielding Drive (Primrose Lane to Thistle Road) $5,000 Prairie Lawn Road (North Cul-de-Sac to East Lake Road) $3,000 Peachgate Road (Prairie Lawn Road to Peachgate Lane) $14,000 Monroe Avenue (North End to Chestnut Avenue) $2,000 Jefferson Avenue (West End to Monroe Avenue) $1,000 Rogers Avenue (West End to Monroe Avenue) $1,000 Total Road Resurfacing Program $46,000 MERF Charges 560090 2022 Budget 2023 Budget $30,790 $26,910 Risk Management Fixed Charges 560100 2022 Budget 2023 Budget $37,101 $24,554 Capital Projects 572023 2022 Budget 2023 Budget $1,839,406 $1,842,781 Village of Glenview - 2023 Budget 236 Glenview Sanitary Sewer Fund Road Reconstruction Projects (The Road Reconstruction includes sanitary sewer replacement/lining, water main replacement or installation, and storm sewer installation/replacement/lining. The Road Reconstruction includes the following work: pavement removal, curb removal and replacement or installation, underground utility installation/replacement/repairs, public utility relocations, sidewalk replacement, roadway base repair/replacement, placement of new asphalt pavement, parkway grading, and landscape restoration. Roadway reconstruction projects will typically reestablish the full-service life for all public components included.) Linneman Street (Larkdale Drive to Elm Street) $299,000 Redbud Lane (Blackthorn Drive to Basswood Circle) $36,000 Blackthorn Drive (Sequoia Trail to Silverwillow Drive) $125,000 Spruce Street (Glenview Road to Fir Street) $11,000 Prairie Lawn Road (Linneman Street to Glenview Road) $118,000 Maclean Court (West End to Waukegan Road) $101,000 Total Road Reconstruction Projects $690,000 Sanitary Sewer Projects (This project will televise sections of sanitary sewer throughout the Village to assist in prioritizing future capital improvement projects within the road resurfacing and reconstruction programs. Sanitary sewer lining is a rehabilitation program that lines sewers via trenchless method, without requiring excavating and extends the life and performance of the sewer. As recommended by the Flood Risk Reduction Program, and approved by the Village Board, conversion from gravity to overhead sanitary services will be supported by this cost-sharing program. The Village will pay 50%, up to $7,500, per property. Sanitary Sewer TV Inspections (Review & Report) $110,000 Sanitary Sewer and Manhole Lining $372,075 Cost Sharing Program - Overhead Sanitary Conversion $15,000 Total Sanitary Sewer Projects $497,075 Total Sanitary Sewer Capital Projects $1,842,781 Village of Glenview - 2023 Budget 237 Wholesale Water Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Charges For Services 5,996,829 6,007,859 5,858,509 5,944,987 (62,872) Investment Income (887) 40 16,080 17,290 17,250 Other Revenues 296 ‐ ‐ ‐ ‐ Total Revenues 5,996,238 6,007,899 5,874,589 5,962,277 (45,622) Expenditures Personnel 127,383 241,048 229,592 248,912 7,864 Contractual 2,754,790 2,847,886 2,700,883 2,862,316 14,430 Commodities 10,864 55,855 15,750 54,270 (1,585) Other Charges 62,816 ‐ ‐ ‐ ‐ Interfund Charges 28,033 40,825 40,825 43,927 3,102 Transfers Out 1,532,215 1,562,261 1,562,261 2,593,086 1,030,825 Total Expenditures 4,516,101 4,747,875 4,549,311 5,802,511 1,054,636 Surplus/(Deficit)1,480,137 1,260,024 1,325,278 159,766 (1,100,258) Ending Cash and Investments 3,397,796 4,657,820 4,723,074 4,882,840 225,020 Wholesale Water Fund Summary Wholesale Water FundVillage of Glenview - 2023 Budget 238 Revenues 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Charges For Services 440105 ‐ Water Charges 5,996,829 6,007,859 5,858,509 5,944,987 (62,872) Total Charges For Services 5,996,829 6,007,859 5,858,509 5,944,987 (62,872) Investment Income 460110 ‐ Interest‐Savings 154 ‐ 370 120 120 460120 ‐ Interest‐Investment (1,041) 40 15,710 17,170 17,130 Total Investment Income (887) 40 16,080 17,290 17,250 Other Revenues 470999 ‐ Miscellaneous Revenue 296 ‐ ‐ ‐ ‐ Total Other Revenues 296 ‐ ‐ ‐ ‐ Total Wholesale Water Fund Revenues 5,996,238 6,007,899 5,874,589 5,962,277 (45,622) Wholesale Water Fund Revenue Line Item Budget Wholesale Water FundVillage of Glenview - 2023 Budget 239 Wholesale Water Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Personnel 511110 ‐ Regular Salaries 85,270 164,271 154,374 172,669 8,398 511120 ‐ Part Time Salaries 286 ‐ ‐ ‐ ‐ 511130 ‐ Temporary/Seasonal Salaries 794 1,960 1,960 4,136 2,176 511210 ‐ Overtime Salaries 7,265 10,596 10,596 10,600 4 511240 ‐ Longevity Pay 912 1,874 1,874 1,954 80 512110 ‐ Deferred Comp 425 955 946 1,095 140 512120 ‐ Auto Allowance 434 960 950 1,080 120 514110 ‐ FICA Payments 6,488 13,094 12,329 13,574 480 514210 ‐ IMRF Payments 11,145 17,290 16,516 13,769 (3,521) 514213 ‐ GASB 75 OPEB Expense 176 ‐ ‐ ‐ ‐ 514410 ‐ Health Insurance 14,187 30,048 30,047 30,035 (13) Total Personnel 127,383 241,048 229,592 248,912 7,864 Contractual 521140 ‐ Audit Services 1,468 1,692 1,540 1,861 169 521205 ‐ Finance & Accounting Services 33,733 33,362 33,362 34,362 1,000 521290 ‐ Other Professional Service 18,393 53,396 35,574 46,925 (6,471) 521295 ‐ PW Outsourced Svcs & Contract Mgmt 5,916 15,393 15,393 17,338 1,945 522240 ‐ Gas Detector Maintenance 96 487 300 425 (62) 524025 ‐ East Pump Station Operations ‐ 2,925 ‐ 2,925 ‐ 524046 ‐ Locates 23,455 21,989 18,451 24,500 2,511 524060 ‐ Supply And Metering ‐ 1,500 1,500 1,500 ‐ 524070 ‐ Water Distribution Costs ‐ 90,499 ‐ 118,767 28,268 524075 ‐ Water Purchases 2,671,447 2,626,143 2,594,413 2,613,213 (12,930) 524080 ‐ Pump Station Operations 282 500 350 500 ‐ Total Contractual 2,754,790 2,847,886 2,700,883 2,862,316 14,430 Commodities 531155 ‐ Operational Supplies ‐ 33,042 750 18,142 (14,900) 531176 ‐ Hydrants ‐ 7,488 ‐ 13,286 5,798 531205 ‐ Safety Equipment ‐ 1,666 ‐ 1,666 ‐ 531230 ‐ Uniforms/Shoes ‐ 1,659 ‐ 1,416 (243) 531235 ‐ Electricity 10,864 12,000 15,000 19,760 7,760 Total Commodities 10,864 55,855 15,750 54,270 (1,585) Other Charges 540110 ‐ Depreciation 62,816 ‐ ‐ ‐ ‐ Total Other Charges 62,816 ‐ ‐ ‐ ‐ Interfund Charges 560040 ‐ FRRF Charges 4,244 5,123 5,123 1,814 (3,309) 560070 ‐ General Liability Insurance 16,414 24,980 24,980 29,832 4,852 560100 ‐ Risk Management Fixed Charges 7,375 10,722 10,722 12,281 1,559 Total Interfund Charges 28,033 40,825 40,825 43,927 3,102 Transfers Out 590100 ‐ Transfer to Corporate Fund 325,000 325,000 325,000 325,000 ‐ 590410 ‐ Transfer to Capital Projects Fund 590,215 607,921 607,921 626,159 18,238 590510 ‐ Transfer to Water Fund 617,000 629,340 629,340 1,641,927 1,012,587 Total Transfers Out 1,532,215 1,562,261 1,562,261 2,593,086 1,030,825 Wholesale Water Fund Total 4,516,101 4,747,875 4,549,311 5,802,511 1,054,636 Wholesale Water Fund Expenditure Line Item Budget Wholesale Water FundVillage of Glenview - 2023 Budget 240 Glenview Wholesale Water Fund Wholesale Water Fund The Wholesale Water Fund is an enterprise fund which means the fund operates as a business and user charges are the main source of revenue, as opposed to taxes or other general revenues. This fund is used to account for the revenue and expense activities associated with the purchase of water from the Village of Wilmette for sale to other water systems. Revenues Charges for Services Accounts for the sale and delivery of Lake Michigan water to Aqua, Illinois American Water Company (IAWC) and the Village of Golf. The Glenview water system receives potable water from Lake Michigan through the Village of Wilmette. Glenview purchases water from the Village of Wilmette for a current rate of $1.87/1,000 gallons. The wholesale rates charged to Aqua, IAWC and the Village of Golf are based on the terms of each of the water service agreements with the Village. The water service agreements require regular (monthly for Aqua and IAWC and quarterly for Village of Golf) billing on several components. These components include a purchase water charge, a charge for maintaining facilities and operations, a return on capital investment, depreciation expense charge and an administrative charge. The billing rates for Aqua, IAWC and the Village of Golf are re-calculated on an annual basis. The revenue budgets for Aqua, IAWC and the Village of Golf are calculated by multiplying the estimated number of gallons purchased by Aqua, IAWC and the Village of Golf from the Village by the current billing rates. The 2023 estimated number of units (1,000 gallons) purchased by Aqua, IAWC and the Village of Golf are 775,809, 598,996 and 22,636, respectively. Aqua’s estimated purchased gallons are based on the trend of gallons used since June 2020. The IAWC and Village of Golf estimated gallons are based on a three-year average of water gallons purchased. In 2022, Water Charges of $3,669,576 are budgeted for Aqua, $2,174,355 are budgeted for IAWC, and $101,056 are budgeted for the Village of Golf. The chart below details the number of gallons purchased per year by Aqua, IAWC and the Village of Golf. *Aqua is six months in 2020 (July to December) Water Charges 440105 2022 Budget 2023 Budget $6,007,859 $5,944,987 Village of Glenview - 2023 Budget 241 Glenview Wholesale Water Fund Investment Income Accounts for interest income from the Village’s savings accounts at Busey Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $120. Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Rates have begun to recover from pandemic levels, so expected interest income has increased. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $17,170. Expenditures Personnel Accounts for the portion of the salary expense for the full-time positions listed below allocated to the Wholesale Water Fund. The 2023 budget includes a 2.5% merit pay increase for non-union employees and a 3.0% increase for union positions. This combined with merit increases and allocation updates resulted in an increased 2023 budget. Salary Allocation by Fund Position Corporate Water Wholesale Water Sanitary Sewer Ins. & Risk Other Funds Village Manager 91% 3% 5% 1% - - Deputy Village Manager 75% 10% 10% 5% - - Special Projects Manager 80% 10% 10% - - - (3) Assist. to the Village Manager 40% 30% 5% 5% 15% FRRF – 5% Director of Public Works 25% 59% 2% 9% FRRF - 5% Deputy Dir. of Public Works 25% 59% 2% 9% - FRRF – 5% Management Analyst 40% 30% 5% 5% 15% FRRF – 5% Executive Assistant 29% 58% 4% 9% - - Public Works Superintendent 29% 58% 4% 9% - - (5) PW Supervisors 29% 58% 4% 9% - - Interest – Savings 460110 2022 Budget 2023 Budget $40 $120 Interest – Investment 460120 2022 Budget 2023 Budget $40 $17,170 Regular Salaries 511110 2022 Budget 2023 Budget $164,271 $172,669 Village of Glenview - 2023 Budget 242 Glenview Wholesale Water Fund Salary Allocation by Fund Position Corporate Water Wholesale Water Sanitary Sewer Ins. & Risk Other Funds (2) Field Inspector 29% 58% 4% 9% - - (19) MEO 29% 58% 4% 9% - - Accounts for the cost of four (4) winter seasonal employees and four (4) summer seasonal interns to assist with Public Works core service delivery. These positions are allocated as such: 29% to the Corporate Fund, 58% to the Water fund, 4% to the Wholesale Water fund, and 9% to the Sanitary Sewer fund. Another factor in this increase in the Wholesale Water allocation for these roles is doubling the allocation from 2% to 4%. Accounts for a portion of the overtime salary expense for non-exempt personnel whose regular salaries are allocated to Wholesale Water. The 2023 budget is based on the Village’s hybrid model that leverages the value of in-house PW staff and outside contractors through outsourcing to perform typical PW functions. This is based on a three-year average. Longevity is paid to union employees per the union contract with 7 or more years of service hired prior to 1/1/15 (15 employees) and non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (7 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 9% based on current trends. Longevity is allocated across funds in the same proportions as regular salaries. Accounts for a portion of deferred compensation paid to the Village Manager and the Deputy Village Manager Development at 3% of base salary per the Employee Handbook. Accounts for a portion of the auto allowance as the regular salary allocation paid to the Village Manager and the Deputy Village Manager per the employee handbook. Temporary/Seasonal Salaries 511130 2022 Budget 2023 Budget $1,960 $4,136 Overtime Salaries 511210 2022 Budget 2023 Budget $10,596 $10,600 Longevity Pay 511240 2022 Budget 2023 Budget $1,874 $1,954 Deferred Compensation 512110 2022 Budget 2023 Budget $955 $1,095 Auto Allowance 512120 2022 Budget 2023 Budget $960 $1,080 Village of Glenview - 2023 Budget 243 Glenview Wholesale Water Fund Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, deferred compensation, and auto allowance). Accounts for a portion of the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions. The 2023 employer rate is 7.39% of IMRF wages which include salaries, OT wages, vacation and sick buy back, longevity and deferred compensation. The 2023 rate is 24.05% lower than the 2022 rate of 9.73% primarily due to positive investment results and changes in the actuarial assumptions. Accounts for a portion of health insurance, dental insurance, and insurance opt-out incentive for eligible personnel. The Village offers employees a choice between two health insurance plans which include an HMO option and a PPO option. The HMO rates increased 1.0% and the PPO rates increased 4.7%. Contractual Audit services were competitively bid in 2017 and a five-year contract with an optional five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually (see table). Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The total budget for audit services is $69,900, with a $1,861 proposed Wholesale Water Fund FY 2023 budget. Audit and Related Reporting Wholesale Water Fund Allocation Total Cost Wholesale Water Fund Cost Audit Services (Baker Tilly) 3% $53,196 $1,596 GATA Grant Audit Services (Baker Tilly) 3% $1,925 $58 Single Audit Services/Federal Grant (Baker Tilly) 3% $5,577 $167 State of IL Comptroller’s Report (Baker Tilly) 3% $1,320 $40 Other Post-Employment Benefits Update (Actuary) 0% $5,500 - Continuing Debt Disclosure Annual Report (Piper Sandler) 0% $1,150 - TIF Reports (The Glen and Waukegan/Golf) 0% $1,232 - TOTAL $69,900 $1,861 IMRF Payments 514210 2022 Budget 2023 Budget $17,290 $13,769 Health Insurance 514410 2022 Budget 2023 Budget $30,048 $30,035 Audit Services 521140 2022 Budget 2023 Budget $1,692 $1,861 FICA Payments 514110 2022 Budget 2023 Budget $13,094 $13,574 Financial Services Fund Allocation Corporate Fund 88.50% Waukegan/Golf TIF Fund 0.50% Water Fund 6.00% Wholesale Water Fund 3.00% Sanitary Sewer Fund 2.00% 100% Village of Glenview - 2023 Budget 244 Glenview Wholesale Water Fund The Village outsourced financial services to Lauterbach & Amen in 2009. The 2022 budget includes comprehensive finance management services provided through 7 full-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The financial charge for service is calculated annually by resource demand across funds. The majority of the activity is in the Corporate Fund (87.5%). The remaining 12.5% represents work effort in the other funds. The 2023 budget projects a base contract increase of 3% from the 2022 contract amount, for a total contract value of $1,145,411 with the Wholesale Water Fund allocation being $34,362. Accounts for the service fees for outside firms and agencies that support the work of the Wholesale Water Fund. These services are managed by the Public Works department. Description 2022 Budget 2023 Budget Repairs to continuity straps and sample testing in the IAW $5,000 $5,000 Meter testing for the IAW $400 $420 Required IEPA sampling (reimbursed by the Village of Golf) $600 $630 SCADA planning review, repair and preventative maintenance (10%) $4,524 $4,974 Pump preventative maintenance and as-needed repairs for pump stations (13%) $8,450 $8,873 Water Model Updates $2,000 $2,100 24/7 Leak Detection Monitoring (New Program) $15,000 $7,500 Cross Connection Services (23%) $13,619 $13,504 Large Meter Testing $3,803 $3,924 TOTAL $53,396 $46,925 Accounts for the outsourced professional services under the Baxter & Woodman contract. Public Works Outsourced Management Fund Allocation Table Corporate Water Sanitary Wholesale Water 2023 Budget Contract Management (30%) $20,085 (59%) $39,501 (9%) $6,026 (2%) $1,338 $66,950 Water Operation Services - (80%) $64,000 - (20%) $16,000 $80,000 Total Cost $20,085 $103,501 $6,026 $17,338 $146,950 Finance & Accounting Services 521205 2022 Budget 2023 Budget $33,362 $34,362 Other Professional Services 521290 2022 Budget 2023 Budget $53,396 $46,925 Public Works Outsourced Services, Contract Management & Engineering Services 521295 2022 Budget 2023 Budget $15,393 $17,338 Village of Glenview - 2023 Budget 245 Glenview Wholesale Water Fund Accounts for air monitor maintenance and repairs, including inspection, testing and maintenance of detection units and sensors. This is based on a three-year average and is budgeted across the Wholesale Water and Water funds. East Pump Station Operations 524025 2022 Budget 2023 Budget $2,925 $2,925 Accounts for the following services related to the East Pump Station. This is based on a three-year average and is budgeted across the Wholesale Water and Water funds. Service Amount Cathodic protection services $1,170 Water quality lab testing $1,404 Vibration pump testing $351 TOTAL $2,925 Locate Subscription Accounts for the cost associated with locating underground utilities prior to digging or excavating. The 2023 budget is based on an annual subscription with JULIE locates. Locate Services Accounts for utility locating services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside contractors through outsourcing to perform typical public works functions. This is the second year that these services are being performed by a contractor. The estimated annual cost is $23,800 for the Wholesale Water Fund. Accounts for the maintenance and repair services for Village operated large water meters as needed. Total Repair service and maintenance of large meters $500 Annual testing of two master meters $1,000 Total $1,500 Gas Detector Maintenance 522240 2022 Budget 2023 Budget $487 $425 Locates 524046 2022 Budget 2023 Budget $21,989 $24,500 Locate Subscription Fund Allocation table Corporate (20%) $1,400 Water (50%) $3,500 Sanitary (20%) $1,400 Wholesale (10%) $700 2023 Budget $7,000 Locate Services Fund Allocation table Corporate (20%) $47,600 Water (50%) $119,000 Sanitary (20%) $47,600 Wholesale (10%) $23,800 2023 Budget $238,000 Supply & Metering 524060 2022 Budget 2023 Budget $1,500 $1,500 Village of Glenview - 2023 Budget 246 Glenview Wholesale Water Fund Water Distribution Costs 524070 2022 Budget 2023 Budget $90,499 $118,767 Accounts for service costs related to distributing water including new outsourcing initiatives of hydrant flushing, valve exercising, hydrant painting, and leak detection as shown below. Costs are based on contractual amounts. These items are allocated across the Wholesale Water and Water funds (70% / 30%, respectively). Service 2023 Budget Hydrant painting $18,430 Leak detection contract (full system leak detection and survey services) $8,917 As needed leak detection services outside of contract $2,140 Contractor assistance to repair emergency water main breaks $61,200 Hydrant flushing $11,490 Valve exercising $16,590 TOTAL $118,767 Accounts for water purchases from the Village of Wilmette for Glenview’s wholesale customers. The 2023 estimated number of gallons to be purchased by Aqua, IAWC and the Village of Golf is 775,809, 598,996 and 22,636, respectively. The estimated gallons for IAWC and the Village of Golf are based on a three- year average of water gallons purchased and the estimate for Aqua is based on the trend of gallons used since June 2020. The 2023 budget of $2,613,213 is calculated by multiplying the estimated number of gallons the Village purchases from the Village of Wilmette by the water purchase rate of $1.87 per gallon. Accounts for the annual inspection and evaluation of the system. The 2023 budget is based on a three-year average. Commodities Accounts for equipment and supplies for water testing and sodium hypochlorite. These items are allocated across the Wholesale Water and Water funds in the 2023 budget (90% / 10%, respectively). Description 2023 Amount Hardware and small tools $799 East pump station maintenance and repair $395 Water Purchases 524075 2022 Budget 2023 Budget $2,626,143 $2,613,213 Pump Station Operations 524080 2022 Budget 2023 Budget $500 $500 Operational Supplies 531155 2022 Budget 2023 Budget $33,042 $18,142 Village of Glenview - 2023 Budget 247 Glenview Wholesale Water Fund Description 2023 Amount East pump station - Sodium hypochlorite for disinfecting the water at pumping stations $552 East pump station - Equipment and repair parts $552 Water distribution - Water repair and replacement parts (structures, lids, and sleeves) $8,654 Water supply and metering - Replacement meters and transmitters $3,376 Water supply and metering - Meters and Transmitters for new developments $2,699 West pump station - Sodium hypochlorite $400 West pump station – Equipment and repair parts $400 West pump station maintenance and repair $315 TOTAL $18,142 Hydrants 531176 2022 Budget 2023 Budget $7,488 $13,286 Accounts for the maintenance, repairs and replacement parts for the Village’s hydrants. Based on a three- year average and allocated across the Wholesale Water and Water funds. Safety Equipment 531205 2022 Budget 2023 Budget $1,666 $1,666 Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee recommendations. This account also includes prescription safety glasses (per the Public Works Collective Bargaining Agreement), first aid kits and supplies, gloves, protective eyewear, disinfectant supplies, and high visibility safety vests. Based on a three-year average and is allocated across the Wholesale Water and Water funds. Uniforms Shoe 531230 2022 Budget 2023 Budget $1,659 $1,416 Accounts for the uniform and boot allowances for certain Public Works employees. These costs are split evenly between the Corporate, Water and Wholesale Funds. Accounts for electricity for Citizens (1705 Pfingsten Road) and Citizens Meter (1 E. River Road). These are budgeted at $19,760 based on a three-year average. Electricity 531235 2022 Budget 2023 Budget $12,000 $19,760 Village of Glenview - 2023 Budget 248 Glenview Wholesale Water Fund Interfund Charges Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. Accounts for the portion of the property and liability insurance costs allocated to the Wholesale Water Fund. Accounts for the portion of the worker’s compensation insurance costs allocated to the Wholesale Water Fund. Transfers Out Accounts for a transfer of $325,000 to the Corporate Fund. Accounts for a transfer to the Capital Projects Fund to fund projects that benefit wholesale water customers. Accounts for a $641,927 transfer to the Water Fund for the reimbursement of the pro rata portion of the shared operating and maintenance costs between the Wholesale Water fund and the Water Fund related to the sale of water. The 2023 budget also includes a $1,000,000 transfer to support the ten-year Water Strategic Plan. FRRF Charges 560040 2022 Budget 2023 Budget $5,123 $1,814 General Liability Insurance 560070 2022 Budget 2023 Budget $24,980 $29,832 Risk Management Fixed Charges 560100 2022 Budget 2023 Budget $10,722 $12,281 Transfer to Corporate Fund 590100 2022 Budget 2023 Budget $325,000 $325,000 Transfer to Capital Projects Fund 590410 2022 Budget 2023 Budget $607,921 $626,159 Transfer to Water Fund 590510 2022 Budget 2023 Budget $629,340 $1,641,927 Village of Glenview - 2023 Budget 249 Commuter Parking Fund Commuter Parking Fund The Village maintains commuter parking lots and the related facilities at both train stations located in downtown Glenview and at The Glen. The downtown station offers both Metra and Amtrak service, while The Glen station only offers Metra service. The Village offers a daily parking option and monthly, semi- annual, or annual permits. Parking fees and parking violation fees from these lots are the primary Commuter Fund revenue sources. Additional revenue has been collected sporadically in prior years through reimbursements from Metra for significant building maintenance projects. Expenditures include costs of services to maintain the parking lots and facilities, snow and ice control, Interfund charges for future repairs and replacements, and a portion of personnel costs. The Commuter Parking Fund has historically been designated as a Village enterprise fund, meaning that revenues generated by fund activity were adequate to cover fund expenditures. Cash reserves of the Commuter Parking fund are being depleted due to the low revenue collections and are currently projected to run out during 2024. Based on this analysis and the inability for the fund to remain self-sustaining, commuter parking revenues and expenditures will be absorbed into the Corporate Fund beginning in 2023. Commuter Parking Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Fines & Forfeits ‐ ‐ 21,600 ‐ ‐ Charges For Services 356,884 167,418 186,958 ‐ (167,418) Investment Income 254 250 4,481 ‐ (250) Other Revenues 332 ‐ ‐ ‐ ‐ Total Revenues 357,469 167,668 213,039 ‐ (167,668) Expenditures Personnel 76,877 83,520 81,641 ‐ (83,520) Contractual 180,732 213,081 203,759 ‐ (213,081) Commodities 39,450 53,875 57,769 ‐ (53,875) Other Charges 92,392 ‐ ‐ ‐ ‐ Interfund Charges 247,938 225,680 225,680 ‐ (225,680) Total Expenditures 637,388 576,157 568,849 ‐ (576,157) ‐ Surplus/(Deficit)(279,919) (408,489) (355,810) ‐ 408,489 Ending Cash and Investments 949,256 540,767 593,446 593,446 52,679 Village of Glenview - 2023 Budget 250 Capital Projects Fund Capital Projects Fund This fund accounts for the expenditures related to capital improvement projects for most governmental funds. Revenues typically include transfers from other funds for their respective projects, grants, and can include bond proceeds when applicable. Expenditures for capital projects of Enterprise Funds and the Motor Fuel Tax Fund are shown within those funds. A series of public meetings and presentations to the Board of Trustees occur with this portion of the budget. The Capital Improvement Program (CIP) is developed separately from the operating budget. The fund may end any given year with a fund balance, as these proceeds are not always spent in the year received but are typically assigned to a previously approved project that will be completed in a subsequent year. The 2023 revenue budget includes the on-going transfer from Corporate Fund of $7,030,400 to support the annual CIP. The Capital Projects Fund has $19,044,805 in expenditures for the 2023 budget which includes $14,642,544 for 2023 projects and $4,377,890 for prior years’ projects. These projects are primarily road reconstruction, including underground infrastructure improvements, road resurfacings, stormwater and special projects, and related design and project management supporting the CIP. A list of capital projects is included within the CIP section of this document. Capital Projects Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Intergovernmental 209,243 4,034,629 1,618,266 5,544,846 1,510,217 Investment Income 2,568 2,500 48,200 61,060 58,560 Other Revenues 40,357 ‐ ‐ ‐ ‐ SSA Contribution ‐ 733,996 ‐ ‐ (733,996) Transfers In 7,090,215 9,832,996 9,723,129 9,395,863 (437,133) Total Revenues 7,342,383 14,604,121 11,389,595 15,001,769 397,648 Expenditures Other Charges 24,371 24,371 24,371 24,371 ‐ Capital Outlay ‐ ‐ 283,350 ‐ ‐ Interfund Charges ‐ ‐ ‐ ‐ ‐ Capital Projects 7,337,088 23,131,273 14,506,646 19,020,434 (4,110,839) Total Expenditures 7,361,459 23,155,644 14,814,367 19,044,805 (4,110,839) ‐ Surplus/(Deficit)(19,076) (8,551,523) (3,424,772) (4,043,036) 4,508,487 Village of Glenview - 2023 Budget 251 Glen Capital Projects Fund Glen Capital Projects Fund The Glen Capital Project Fund is used to account for capital projects and development fees within The Glen tax increment financing (TIF) district. The fund is supported by The Glen Special Tax Allocation Fund. There are no capital projects planned for 2023 as the TIF district was closed on December 31, 2021. Glen Capital Projects Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Investment Income 257 ‐ ‐ ‐ ‐ Total Revenues 257 ‐ ‐ ‐ ‐ Expenditures Transfers Out 104,290 ‐ ‐ ‐ ‐ Total Expenditures 104,290 ‐ ‐ ‐ ‐‐ Surplus/(Deficit)(104,033) ‐ ‐ ‐ ‐ Village of Glenview - 2023 Budget 252 Permanent Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Charges For Services ‐ 156,000 156,000 130,000 (26,000) Investment Income (12,178) 9,334 166,044 236,047 226,713 Other Revenues 4,039 1,535,518 ‐ 1,535,518 ‐ Total Revenues (8,139) 1,700,852 322,044 1,901,565 200,713 Expenditures Contractual 60,023 174,773 116,680 111,421 (63,352) Transfers Out ‐ 1,420,000 283,350 1,160,000 (260,000) Total Expenditures 60,023 1,594,773 400,030 1,271,421 (323,352) Surplus/(Deficit)(68,162) 106,080 (77,986) 630,144 524,065 Permanent Fund Summary Permanent FundVillage of Glenview - 2023 Budget 253 Permanent Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Charges for Services 440635 ‐ Lease Fees ‐ 156,000 156,000 130,000 (26,000) Total Charges for Services ‐ 156,000 156,000 130,000 (26,000) Investment Income 460110 ‐ Interest ‐ Savings 113 ‐ 410 144 144 460120 ‐ Interest ‐ Investment (25,656) 2,000 158,300 229,000 227,000 460130 ‐ Interest Income on Loans/Notes 13,365 7,334 7,334 6,903 (431) Total Investment Income (12,178) 9,334 166,044 236,047 226,713 Other Revenues 470225 ‐ Land Sale Revenue ‐ 1,535,518 ‐ 1,535,518 ‐ 470999 ‐ Miscellaneous Revenue 4,039 ‐ ‐ ‐ ‐ Total Other Revenues 4,039 1,535,518 ‐ 1,535,518 ‐ Permanent Fund Revenue Total (8,139) 1,700,852 322,044 1,901,565 200,713 Permanent Fund Revenue Line Item Budget Permanent Fund Village of Glenview - 2023 Budget 254 Permanent Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Contractual 521160 ‐ Broker Services ‐ 61,421 ‐ 61,421 ‐ 521290 ‐ Other Professional Service 60,023 113,352 116,680 50,000 (63,352) Total Contractual 60,023 174,773 116,680 111,421 (63,352) Transfers Out ‐ 590410 ‐ Transfer to Capital Projects Fund ‐ 1,420,000 283,350 1,160,000 (260,000) Total Transfers Out ‐ ‐ ‐ ‐ ‐ Permanent Fund Expenditure Total 60,023 1,594,773 400,030 1,271,421 (323,352) Permanent Fund Expenditure Line Item Budget Permanent Fund Village of Glenview - 2023 Budget 255 Permanent Fund Permanent Fund Pursuant to the September 3, 1996, Business/Operational Plan prepared by Deloitte & Touche for the Glenview Naval Air Station redevelopment project (now known as “The Glen”), the Village of Glenview established a Permanent Fund to receive a Master Developer fee totaling approximately $40 million defined as 20% of the gross proceeds of land sold within the project, excluding the approximate 44-acre Navy Disposition Parcel that was purchased in 2006 and resold in 2014. An interim policy was established by Resolution 02-40 to temporarily use part of the proceeds ($11.2 million) as an intergovernmental loan to the project to enhance cash flow, reduce overall project risk and minimize General Obligation bond requirements (this loan was paid back in 2021 with the closure of The Glen TIF). A formal policy regarding use of the fund’s assets was established by Resolution No. 05-16 on March 15, 2005. The general goal of the fund was to provide resources for Village-wide capital expenditures and economic development improvements outside of The Glen. Capital expenditures include expenditures for real property or improvements to real property including, but not limited to, construction of and major alterations to the following: 1. Transportation Projects a. Street Improvements b. Sidewalks and Bikeways c. Street Lighting d. Bridges e. Railway Crossings f. Traffic Signals and Intersections g. Landscaping 2. Land Acquisition 3. Storm Sewer Projects a. Storm Water Management Projects b. Detention Projects 4. Sanitary Sewer Projects 5. Village-owned Buildings, Structures and Physical Facilities a. Fixed Equipment b. Landscaping Economic development initiatives include those that meet Village financial and strategic goals, provide for reinvestment in the community, and establish and maintain long term revenue streams. Revenues Charges for Services Accounts for $13,000 per month lease payments from Heinen’s Fine Foods. The 2023 budget of $130,000 is for January-October. The ten-year lease commenced 11.01.2013; Heinen’s has purchase rights through 10.31.2023. Once this remaining rent in 2023 is paid, the facility will be transferred at no additional cost if they choose to take ownership. Lease Fees 440635 2022 Budget 2023 Budget $156,000 $130,000 Village of Glenview - 2023 Budget 256 Permanent Fund Investment Income Accounts for interest income from the Village’s savings accounts at Busey Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $144. Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Rates have begun to recover from pandemic levels, so expected interest income has increased. Based on the anticipated interest rates and investable funds, the Village’s 2023 budget is $229,000. Accounts for interest on Loans/Notes. 2022 and 2023 is for the interest on the SSA 97 loan. Other Revenues This planned closing on the Village’s sale of the former Bess Hardware site located at 1850 Glenview Road was scheduled to occur previously, but is now anticipated to occur in 2023 in the amount of $1,535,518. Expenditures Contractual Expenditures This 2022 budget of $61,421 is the 4% broker fee due to CBRE for the sale of the former Bess Hardware site. The sale was scheduled to occur previously, but is now anticipated to occur in 2023. The 2023 budget includes professional services for the I-294 Access Feasibility Study. This study was approved in 2021 for $226,703; in 2021 $60,023 was spent and $116,680 is projected to be spent in 2022, with completion anticipated to be in 2023 for a budget of $50,000. Interest – Savings 460110 2022 Budget 2023 Budget $0 $144 Interest – Investment 460120 2022 Budget 2023 Budget $2,000 $229,000 Interest Income on Loans/Notes 460130 2022 Budget 2023 Budget $7,334 $6,903 Land Sale Revenue 470225 2022 Budget 2023 Budget $1,535,518 $1,535,518 Broker Services 521160 2022 Budget 2023 Budget $61,421 $61,421 Other Professional Services 521290 2022 Budget 2023 Budget $113,352 $50,000 Village of Glenview - 2023 Budget 257 Permanent Fund The 2022 budget included a $1,000,000 transfer to the Capital Projects fund for potential downtown parking improvements and $420,000 for the I-294 Access Phase I Preliminary Design. Neither project will take place in 2022 however, the 2023 budget includes both projects at $800,000 and $360,000, respectively. Transfers Out 590410 2022 Budget 2023 Budget $1,420,000 $1,160,000 Village of Glenview - 2023 Budget 258 Motor Fuel Tax Fund Motor Fuel Tax Fund The Motor Fuel Tax (MFT) Fund includes both Illinois Motor Fuel taxes and local Motor Fuel taxes. The state motor fuel tax is based on the consumption of motor fuel. In 2022, the State of Illinois set the motor fuel tax to 55.9 cents per gallon. The diesel motor fuel tax rate was set to 62.7 cents per gallon. The State of Illinois distributes 54.4% of the monies to local taxing districts based on a statutory formula. The Local Motor Fuel Tax (LMFT) was initially approved by the Village Board in 2010 at a rate of $0.02 per gallon. During the 2017 budget process, the Village Board approved an additional $0.02 per gallon, making the LMFT rate $0.04 per gallon beginning January 1, 2017. The MFT and LMFT are expected to generate approximately $2,134,056 and $801,373, respectively for the resurfacing of Village roadways in 2023. A list of roadways that will be resurfaced is included within the Capital Improvement Program (CIP) Section of this document. Expenditures of Illinois MFT funds require the supervision and approval of the Illinois Department of Transportation (IDOT). The corporate authorities of the municipality must adopt an ordinance or resolution appropriating the MFT funds and stating how the funds will be used. Motor Fuel Tax Fund 2021 Actual 2022 Budget 2022 Estimate 2023 Budget 2023 Bud. vs. 2022 Bud. Revenues Intergovernmental 3,736,106 2,907,891 2,862,129 2,935,429 27,538 Investment Income 2,388 3,400 19,400 25,600 22,200 Other Revenues 799 ‐ ‐ ‐ ‐ Total Revenues 3,739,293 2,911,291 2,881,529 2,961,029 49,738 Expenditures Capital Projects 2,299,508 2,907,891 2,892,804 3,962,211 1,054,320 Total Expenditures 2,299,508 2,907,891 2,892,804 3,962,211 1,054,320 ‐ Surplus/(Deficit)1,439,785 3,400 (11,275) (1,001,182) (1,004,582) Village of Glenview - 2023 Budget 259 Page Intentionally Left Blank Village of Glenview - 2023 Budget 260 CIP 2022 Budget 2022 Estimate 2023 Budget Sources Beginning Balance 5,775,504 4,722,321 2,977,833 Grants 5,234,629 2,219,504 9,057,692 Motor Fuel Tax 1,960,000 1,992,035 2,104,056 Local Motor Fuel Tax 917,891 801,000 801,373 High Growth Cities Program 30,000 69,064 30,000 Water Fund 8,384,143 8,065,871 9,421,507 Wholesale Water - Return on Investment 607,921 607,921 626,159 Sanitary Sewer Fund 1,863,905 2,033,133 1,842,781 Tall Trees Stormwater Detention Project 1,400,000 1,400,000 - Transfer from Corporate Fund 7,760,000 7,760,000 7,030,400 Transfer from FRRF - - 519,500 Transfer from Permanent Fund 1,420,000 - 1,160,000 SSA Bond 733,996 733,996 - Total Sources 36,087,989 30,404,845 35,571,303 Uses Design 2,104,652 1,698,313 2,569,031 Road Resurfacing Program 4,538,398 4,641,441 2,242,806 Road Reconstruction 12,780,791 12,351,248 12,112,000 Special Projects 6,308,212 955,189 7,670,360 Stormwater Projects 6,006,609 4,817,746 1,616,032 Sanitary Sewer Projects 266,557 319,530 497,075 Water System Projects 4,082,770 2,643,544 8,864,000 Total Uses 36,087,989 27,427,012 35,571,304 Estimated Ending Balance - 2,977,833 (0) Capital Improvement Program (CIP) Summary Capital Improvement ProgramVillage of Glenview - 2023 Budget 261 CIP 2022 Budget 2022 Estimate 2023 Budget Design 2021 - Roadway Design (Pavement Testing, Surveying)8,136 - - 2021 - CCDD Testing 25,555 - - 2021 - CIP Core Design (B&W)150,000 - - 2021 - Inspectional Services (B&W)69,600 - - 2021 - Project Management (B&W)10,400 - - 2022 - Roadway Design (Pavement Testing, Surveying)120,000 86,643 - 2022 - CCDD Testing 50,000 50,000 - 2022 - Road Design (B&W)770,609 735,205 - 2022 - CIP Inspections (B&W)700,352 700,352 - 2022 - CIP Project Management (B&W)15,000 - 15,000 2022 - Core CIP Design/Project Management 120,000 71,113 - 2022 - Bridge and Retaining Wall Inspection and Assessment 10,000 10,000 - 2022 - Natural Resource Project Design 55,000 45,000 - 2023 - Roadway Design (Pavement Testing, Surveying)100,000 2023 - CCDD Testing 60,000 2023 - Road Design (B&W)864,192 2023 - CIP Inspections (B&W)797,613 2023 - Core CIP Design/Project Management 384,265 2023 - Bridge and Retaining Wall Inspection and Assessment 10,000 2023 - Project Contingency / Design 329,961 2023 - Natural Resource Project Design 8,000 Total Design 2,104,652 1,698,313 2,569,031 Road Resurfacing Program 2022 - Road Resurfacing 4,538,398 4,641,441 2023 - Road Resurfacing 2,242,806 Total Road Resurfacing Program 4,538,398 4,641,441 2,242,806 Road Reconstruction Program 2022 - Basswood Court & Circle 1,405,300 1,375,201 2022 - Redbud Lane 279,500 275,355 2022 - Silverwillow Drive 741,100 730,555 2022 - Blackthorn Drive 1,701,750 1,691,214 2022 - Chatham Road 2,262,049 2,080,313 - 2022 - Woodlawn Road (SSA)1,503,092 1,279,435 - 2022 - Ferndale Road & CDS 1,517,000 1,586,340 - 2022 - Parkview Road 1,207,000 1,138,144 2022 - Central Road (SSA)1,012,000 1,088,802 - 2022 - Spruce Street 743,000 701,058 2022 - Birchwood Court 409,000 404,831 2023 - Blackthorn Drive 1,937,000 2023 - Redbud Lane 467,000 2023 - Linneman Street 2,053,000 2023 - Spruce Street and Alleys 547,000 2023 - Spruce Street 1,471,000 2023 - Washington Street 2,407,000 2023 - Lincoln Street 828,000 2023 - Prairie Lawn Road 1,620,000 2023 - Maclean Court 782,000 Total Road Reconstruction Program 12,780,791 12,351,248 12,112,000 Special Projects 2020 - Skokie Valley Trail Phase II Design 25,000 1,300 - 2020 - Gateway Sign Construction Phase I 183,842 - 183,842 2020 - Miscellaneous Restoration / Tree Trimming & Removal 8,136 - - 2020 - Seal Coating / ADA Ramp Replacement 20,000 - - 2020 - Patriot Boulevard and CostCo Intersection Phase I Design 18,210 - - 2021 - Chestnut Avenue and Bike Path Design Phase II 41,142 49,667 - Capital Improvement Program (CIP) Capital Improvement ProgramVillage of Glenview - 2023 Budget 262 CIP 2022 Budget 2022 Estimate 2023 Budget Capital Improvement Program (CIP) 2021 - Patriot Boulevard and CostCo Entrance Inersection Improvements 500,000 - - 2021 - Miscellaneous Restoration / Tree Trimming & Removal 59,426 - - 2022 - Transportation Plan - Bike and Sidewalk Master Plan Updates 95,000 65,826 22,050 2022 - East Lake / Waukegan Intersection Phase II 317,146 17,146 300,000 2022 - Chestnut Avenue and Bike Path Design Phase II 90,940 35,940 55,000 2022 - Willow Road and Shermer Road Intersection Phase I Engineering 160,000 - 160,000 2022 - Glenview Road Bridge - Middle Fork NBCR (Phase 1)150,000 40,000 110,000 2022 - Miscellaneous Restoration / Tree Trimming & Removal & Landscaping 133,843 54,675 60,000 2022 - ADA Transition Plan 55,000 38,659 12,950 2022 - IDOT - Willow Road and Pfingsten Road Improvements 47,048 - 47,048 2022 - Glenview Harlem Streetscape Phase I 200,000 - 200,000 2022 - Gateway Sign Construction Phase I 200,000 - - 2022 - Reach 1 payback(year 12)24,370 24,370 - 2022 - Patriot Boulevard / Independence Intersection Phase I 30,000 - 30,000 2022 - Pedestrian Crossings Enhancement 90,000 42,138 - 2022 - Chestnut Avenue Widening Const. & CE (STP/ITEP)1,200,000 - 1,200,000 2022 - Glenbrook High School Traffic Study 400,000 459,936 59,000 2022 - Outdoor Dining, Parklets and Streetscape Improvements 500,000 27,000 473,000 2022 - I-294 Ramps (Phase I)420,000 - 360,000 2022 - Transfer from Permanent Fund (Parking)1,000,000 - - 2022 - Benchmark Updates 20,000 - 20,000 2022 - Crack Sealing (managed by PW & Baxter) 98,400 98,400 - 2022 - Seal Coating/ADA Ramp Replacement (PW)20,000 - 20,000 2022 - Project Contingency 200,709 133 - 2023 - Glenview Streetscape Phase II 50,000 2023 - Reach 1 payback(year 13)24,370 2023 - Intelligent Traffic Management Program 500,000 2023 - Comprehensive Plan Initiative for Street Lighting 25,000 2023 - Longvalley River Stabilization Project 400,000 2023 - Willow-Pfingsten Decorative Traffic Signal and Willow Road Resurfacing 250,000 2023 - Waukegan Road Streetscape Phase I 400,000 2023 - Downtown Parking Improvements 800,000 2023 - Glenview Road Bridge - Middle Fork NBCR (Phase I)50,000 2023 - Pfingsten-WestLake-East Lake Intersection (Phase I)225,000 2023 - Glenbrook South Phase I - 2023 - Milwaukee/Zenith Interestion (ITEP) Construction & Phase III 550,000 2023 - East Lake / Waukegan Intersection Phase II 225,000 2023 - The Glen and Glenview Road Landscape 100,000 2023 - Pebbleford/Mary Kay Pond Fence 25,000 2023 - Public Works Campus Project 519,500 2023 - Miscellaneous Restoration / Tree Trimming & Removal & Landscaping 50,000 2023 - Crack Sealing (managed by PW & Baxter) 63,600 2023 - Lead Service Lines 100,000 Total Special Projects 6,308,212 955,189 7,670,360 Stormwater Projects 2021 - Storm Sewer TV Inspections (Review & Report)11,155 - - 2021 - Pine Street Bank Stabilization (Natural Resource Project)10,000 10,000 - 2021 - Stormwater Master Plan Updates 150,000 12,367 - 2021 - Cost Sharing Program - Holistic Engineering Inspections 22,762 - - 2022 - Storm Sewer TV Inspections (Review & Report)95,692 95,692 - 2022 - Quickwin Storm and Special Project Design 20,000 - - 2022 - Tall Trees Phase III Study 30,000 20,288 - 2022 - Tall Trees Flood Prevention Project 5,279,000 4,554,399 850,000 2022 - Storm Water Master Plan 275,000 75,000 200,000 2022 - Quickwin Storm construction 30,000 30,000 - 2022 - Cost Sharing - Rain Garden Program 8,000 - - 2022 - Storm Water Lining 55,000 - - 2022 - Cost Sharing Program - Engineering Inspections 20,000 20,000 - Capital Improvement ProgramVillage of Glenview - 2023 Budget 263 CIP 2022 Budget 2022 Estimate 2023 Budget Capital Improvement Program (CIP) 2023 - Storm Sewer TV Inspections (Review & Report)91,032 2023 - Quickwin Storm and Special Project Design 25,000 2023 - Storm Water Master Plan 315,000 2023 - Quickwin Storm construction 25,000 2023 - Cost Sharing - Rain Garden Program 5,000 2023 - Storm Water Lining 95,000 2023 - Cost Sharing Program - Engineering Inspections 10,000 Total Stormwater Projects 6,006,609 4,817,746 1,616,032 Sanitary Sewer Projects 2021 - Sanitary Sewer Television Inspections (Review & Report)12,600 12,600 - 2021 - Cost Sharing Program - Overhead Sanitary Conversion 25,000 - - 2022 - Sanitary Sewer TV Inspections (review & report)107,630 107,630 - 2022 - Sanitary Sewer and Manhole Lining 91,327 199,300 - 2022 - Cost Sharing Program - Overhead Sanitary Conversion 30,000 - - 2023 - Sanitary Sewer TV Inspections (review & report)110,000 2023 - Sanitary Sewer and Manhole Lining 372,075 2023 - Cost Sharing Program - Overhead Sanitary Conversion 15,000 Total Sanitary Sewer Projects 266,557 319,530 497,075 Water System Projects 2022 - ARPA 1,400,000 100,000 1,300,000 2022 - Larch Avenue 1,326,477 1,256,864 - 2022 - Linneman Street 1,356,293 1,286,680 - 2023 - ARPA 400,000 2023 - Mary Kay Lane 3,142,000 2023 - Lilac Avenue 1,070,000 2023 - Wildberry Drive 416,000 2023 - Dearlove Road 1,846,000 2023 - Chestnut Water Main Crossings & Roadway 690,000 Total Water System Projects 4,082,770 2,643,544 8,864,000 Capital Improvement Program Total 36,087,989 27,427,012 35,571,304 Capital Improvement ProgramVillage of Glenview - 2023 Budget 264 Capital Improvement Program Capital Improvement Program CORE INFRASTRUCTURE $16,569,376 Design $2,214,570 Annual activities include road surveying, clean construction and demolition debris soil testing, material testing, Capital Improvement Program (CIP) design (road, water, sanitary, storm and natural resources), inspectional and project management services, bridge and retaining wall inspection, drainage analysis and assessment, and associated design contingencies. Road Resurfacing $2,242,806 Road resurfacing projects involve grinding of street surface, underground utility spot repairs, minor concrete work including sidewalk and curb and gutter replacement, roadway patching, new street surface placement, and landscape restoration. In addition, Minor Area Repair Strategy – Asphalt (MARS‐A) and Minor Area Repair Strategy ‐ Concrete (MARS‐C) patching is included throughout the Village. There will be a total of 4.6 miles resurfaced in 2023. The roadways include: Gladish Lane (Glenview Road to North End) Thistle Road (Independence Avenue to Lehigh Avenue) Thistle Road (Annapolis Drive to Independence Avenue) Bluestem Lane (Chestnut Avenue to Cottonwood Drive) Cottonwood Drive/Fielding Drive (Thistle Road to Primrose Lane) Timothy Drive (Primrose Lane to Cottonwood Drive) Daisy Avenue (Bluestem Lane to Primrose Lane) Independence Avenue (Fielding Drive to Patriot Boulevard) Indian Ridge (Mohawk Lane to Osage Drive) Indian Ridge CDS (Indian Ridge to end of CDS) Prairie Lawn Road (Independence Avenue to East Lake Ave Peachgate Road/Lane & CDS's (Prairie Lawn Road to Peachgate Lane) Huber Lane (East Lake Avenue to North CDS) Monroe Avenue (North End to Chestnut Avenue) Jefferson Avenue (Monroe Avenue to West End) Rogers Avenue (Monroe Avenue to West End) Huber Lane (Harrison Street to Central Road) Alley Reconstruction (Waukegan Road to Maplewood Lane) MARS Asphalt (various locations Village‐wide) MARS Concrete (supplemental to Public Works budget) Road Reconstruction $12,112,000 Typical work involves street removal, curb removal, underground utility installation/replacement/relining/repairs, public utility relocations, curb installation, sidewalk replacement, roadway base repair, street pavement installation, parkway grading, and landscape restoration. There will be a total of 3.1 miles reconstructed in 2023. The roadways include: Blackthorn Drive (Sequoia Trail to Silverwillow Drive) Redbud Lane (Basswood Circle to Blackthorn Drive) Maclean Court (West End to Waukegan Road) Village of Glenview - 2023 Budget 265 Capital Improvement Program Linneman Street (Larkdale Drive to Elm Street) Spruce Street & Alleys (Linneman Street to Henley Street) Spruce Street (Glenview Road to Fir Street) Washington Street (Golf Road to Colfax Avenue) Lincoln Street (Colfax Avenue to Harrison Street) Prairie Lawn Road (Linneman Street to Glenview Road) SPECIAL PROJECTS $5,096,930 Glenview Road and Harlem Avenue Streetscape Phase I $50,000 This project consists of completing preliminary design (Phase I Engineering) and plans for the Glenview Road adjacent to the Library and Harlem Avenue between Dewes Street and Washington Road. The planned improvements will include upgraded streetscape, streetlight replacement, and traffic signal replacement at Harlem and Glenview. This project started in FY2022 and will continue next year. Streetscape improvements and enhancements to the landscaping were raised as desired outcomes in the Economic Development Strategic Plan and including these CIP components would allow for a consistent streetscape design (e.g., street, and pedestrian lighting, landscaping, sidewalk, street furniture, and potential public parking) throughout the downtown along Glenview Road. Intelligent Traffic Management Program $500,000 This project consists of completing Phase I of a local Intelligent Traffic Management Program (or SMART intersections) for the Village to implement on areas and intersections surrounding Glenbrook South High School (GBS). This project would include new technology with cameras that would adapt and adjust signal timing to actual needs in the field. Staff met with multiple consultants and communities that have implemented new SMART intersections and will have a recommendation to start this Phase I before the end of this year with implementation in FY 2023. Coordination will be required with both the state (IDOT) and the count (Cook County Highway Department) who maintain the impacted signals. With lessons learned after implementation of Phase I, the project could expand to cover additional intersections and corridors of concern. Streetscape Improvements for Waukegan Road – Phase I Engineering $400,000 This CIP project consists of completing Phase I Engineering (concept design), to begin in FY2023 and be completed in FY2024 in coordination with IDOT. This CIP streetscape project plan would include updated street and pedestrian lighting, sidewalks, street furniture and landscaping, and other features consistent with the streetscape design for the Waukegan Road corridor and make it consistent with the other downtown streetscape enhancements along Glenview Road. East Lake and Waukegan Road Intersection Phase II $225,000 This project consists of engineering design (Phase II) and plans for the intersection of East Lake Avenue and Waukegan Road, which is supported by the Congestion Mitigation and Air Quality (CMAQ) grant funding, and Illinois Department of Transportation (IDOT). The planned intersection and pedestrian improvements will increase capacity, level of service, and safety of this regionally significant intersection. The proposed project will include geometry modifications to add right turn lanes and improved left turn channelization, traffic signal upgrades, pedestrian crossing safety improvement, multi‐use sidewalk construction, and lighting improvements. Phase II Engineering began in FY2022 Village of Glenview - 2023 Budget 266 Capital Improvement Program and is anticipated to be completed by 2024. Milwaukee‐Zenith Intersection‐ Pedestrian Improvements Construction and Inspections $550,000 The intersection of Milwaukee Avenue and Zenith Drive serves as the entrance to the Glenview Park District’s Community Park West, which is home to numerous Park District sports fields, a dog park, skate park, and existing multi‐use paths. The existing signalized intersection at this location currently lacks pedestrian signals and marked crosswalks which have been requested for several years. The proposed project at this intersection is to improve pedestrian safety by replacing the existing traffic signal with modern and decorative equipment including pedestrian countdown signals. The existing ADA deficient pedestrian crossings will be replaced with ADA compliant sidewalk ramps, crosswalks, and associated signage. Curbs will be replaced at the intersection corners to widen and improve vehicle turning movement capabilities for Zenith Drive traffic. This project is supported by Illinois Transportation Enhancement Program (ITEP) grant funding in the amount of $175,500 and by the Invest in Cook in the amount of $142,000. The construction for these improvements is scheduled to be completed in FY2023. Glenview Road Bridge Middle Fork Phase I $50,000 This project consists of completing a preliminary design (Phase I) and plans for the future reconstruction of the Glenview Road Bridge over the Middle Fork of the North Branch of the Chicago River, which is located west of Harms Road. This project started in FY2022 and will continue in FY2023. Illinois Department of Transportation Willow Road/Pfingsten Improvements And Willow Road Resurfacing Project $250,000 The Willow Road and Pfingsten Road Intersection improvements and Willow Road Resurfacing are managed by IDOT. The intersection project is anticipated to be finalize next year and consisted of adding eastbound and westbound dedicated right‐turn lanes on Willow Road, improving the sightlines for the eastbound and westbound left‐turn movements on Willow Road by incorporating a 4’ striped median between left‐turn lanes and the adjacent thru lanes to align the opposing left‐turn lanes. Additional improvements include widening the sidewalks on the south side of Willow Road to 8‐feet, upgrading the pedestrian crossings/traffic signal at the intersection, and upgrading and replacing the traffic signal with decorative posts and mast arms. The Willow Road Resurfacing consists of repaving the Willow Road between Landwehr and Waukegan Road as well as traffic signal improvements and replacement of some concrete medians with landscape medians. This project is anticipated to be completed next year. This cost represents the Village cost share for the improvements, including construction of a multi‐use path, upgrading traffic signal with new Emergency Vehicle Preemption system and other improvements requested by the Village. The construction of both improvements will be completed in FY2023. Reach 1 Payback (Year 12) $24,370 During 2010, the Village received a 0% interest loan along with a grant (25%) to rebuild Reach 1 of the North Branch of the Chicago River, just south of Willow Road, as a high‐priority natural resources project. The project re‐meandered the river, stabilized the banks and provided various riffle pools. The 2023 CIP reflects year thirteen of the twenty‐year payback schedule. Chestnut Avenue Widening Construction & Inspections $690,000 This construction project consists of improving Chestnut Avenue between Lehigh Avenue and Waukegan Road. The planned improvements include widening of the roadway to provide a continuous center left‐turn lane or green median as well as storm sewer upgrade to improve drainage for both the Village of Glenview - 2023 Budget 267 Capital Improvement Program roadway and adjacent properties. Additionally, a 10 ft.‐wide multi‐use path is proposed on the north side of Chestnut, supported by Illinois Transportation Enhancement Program (ITEP) grant funding in the amount of $823,780, which includes construction costs. Phase II Engineering was approved and started in FY2021 and completed and bid in FY2022. Start of construction will begin in Spring of 2023. This project is supported by the Surface Transportation Program Grant in the amount of $3,003,000 for the construction and construction engineering. Pfingsten/East Lake/West Lake Intersection – Phase I Engineering $225,000 The intersection of Pfingsten Road, West Lake Avenue and East Lake Avenue provides connectivity between existing trail, residential, business, and multiple school destinations. This project consists of completing Phase I Engineering for reconstruction of the West Lake Avenue and Pfingsten Road intersection to provide improved traffic flow, vehicle safety, and pedestrian/bicycle safety. New right turn lane channelization is proposed at West Lake Avenue going northbound on Pfingsten, as well as reconfiguration of the lanes of the West Lake Avenue and GBS main entrance. The existing traffic signal will be replaced, and the existing pedestrian/school crossing at the intersection will be enhanced with new pedestrian countdown timers and high visibility crosswalks. This project is supported by the Invest in Cook funding in the amount of 112,500 and Phase I Engineering is scheduled to be completed in FY2023. 1700 Block Glenview Parking – Downtown $800,000 As part of the Downtown Revitalization Plan, funding has been allocated to provide additional parking within the downtown area. This project consists of adding and improving parking at 1700 block of Glenview Road. Pebbleford/Mary Kay Pond Fence $25,000 This project consists of replacing of approximately 100 linear feet of deteriorated fence, including the gate surrounding the Village’s detention pond. This fence replacement is scheduled in conjunction with the improvements on Pebbleford and Mary Kay Lane. Longvalley Riverbank ‐ Natural Resources Project Construction $400,000 This is a water quality project for the West Fork of the North Branch of the Chicago River on the 1200 block of Longvalley on the floodplain buyout property, where structures were removed in 2015 due to frequent and excessive flooding. The Village applied for a grant from the Illinois Environmental Protection Agency’s 319(h) program that will cover approximately half of the improvement costs on Village‐owned property that will reduce pollutants in the river. The proposed project consists of construction of the proposed improvements, which follow best management practices, include removing invasive plan species along the west riverbank, installing a bio‐swale and rain garden along and within 40 feet of the river and stabilizing the riverbank. The bank will be stabilized using rock armoring and vegetation and a rock riffle structure. These improvements will improve the immediate area by creating naturalized flora which will encourage native fauna. Additionally, the reduced pollutant runoff to the river will further improve the water quality of this scenic waterway. There is no anticipated impact to the east riverbank. The proposed design for this project is anticipated to be completed in FY2022 and constructed in FY2023. Public Works Campus Project $519,500 Design and permitting costs to confirm the project design, secure site plan approval and complete an Village of Glenview - 2023 Budget 268 Capital Improvement Program updated pre‐bid cost estimate for the improvements to the campus. The proposed improvements will be made in 2024 to expand operational efficiencies and address current maintenance needs. Construction Project Contingency $314,961 This budget is reserved as contingency funds related to any of the reconstruction or special projects programmed for construction in FY2023 and localized quick‐win improvements (landscaping, grading, drainage, repairs) to the Village’s infrastructure on public property or within public right‐of‐way, or under mitigating circumstances on private property. The Glen and Glenview Road Landscaping $100,000 This budget is reserved to improve and replace landscaping areas in the Glen Town Center and Downtown Glenview. an inventory for the Village‐wide streetlights and identify recommended improvements in the future plan. Comprehensive Plan Initiative to Coordinate Street Lighting $25,000 This budget is reserved to initiate and conduct an inventory for the Village‐wide streetlights and identify recommended improvements in the future plan. Miscellaneous Restoration / Landscaping $65,000 To facilitate closure of projects from the previous construction season, isolated restoration measures in the parkway tend to re‐occur the following spring which require separate budget funds. Capital Projects staff will re‐inspect all current and previous year capital projects and utilize this project funding to address any follow‐up restoration measures and residents’ reimbursements before transferring parkway maintenance responsibilities back to the adjacent residents and the Public Works Department. Crack Sealing $63,600 This is the Village’s annual crack‐sealing program managed by Public Works funded from the CIP. Crack‐ sealing is an important maintenance strategy to protect the roadway base course from early failure. Seal Coating $20,000 In coordination with the Village’s Public Works Department approximately one‐half mile of Village roadway will be seal coated to extend the service life of the existing pavement. WATER SYSTEM PROJECTS $7,164,000 Water Main Replacement Projects $7,164,000 The Village prioritizes replacements of aged water mains that have a record of breaking and causing water service interruption. Whenever possible, water mains are replaced in coordination with other necessary capital improvements. The 2023 program will replace 20,100 feet (3.8 miles) of water main as proposed, which includes the planned reconstruction streets as well as the additional water main replacements added to those streets to be resurfaced based on the recommendations of the approved Water System Strategic Plan. Mary Kay Lane (Maple Leaf Drive to Greenwood Road) Village of Glenview - 2023 Budget 269 Capital Improvement Program Lilac Avenue (Maple Street to Milwaukee Avenue) Dearlove Road (Central Road to Milwaukee Avenue) Wildberry Drive (South CDS to 1820 Wildberry Drive) SANITARY SEWER PROJECTS $497,075 Sanitary Sewer Television Inspections $110,000 This project will televise sections of sanitary sewer throughout the Village to assist in prioritizing future capital improvement projects primarily with road reconstruction programs. Additional high‐concern sanitary televising is also included as directed by Public Works. Sanitary Sewer and Manhole Lining $372,075 Sanitary sewer and manhole lining is a cost‐effective rehabilitation program that lines sewers without requiring excavation and extends the life of the sewer. These funds are for use in areas throughout the Village. Cost Sharing Program ‐ Overhead Sanitary Conversion $15,000 This budget is reserved as cost‐sharing with homeowners who convert private “gravity” sanitary sewer service to “overhead”. This reduces the risk of sanitary sewer backup into homes. The program funds projects 50/50 with a Village participation cap of $7,500. STORMWATER PROJECTS $566,032 Storm Sewer TV Inspections $91,032 This project will televise sections of sanitary sewer throughout the Village to assist in prioritizing future capital improvement projects primarily with road reconstruction programs. Additional high‐concern storm sewer televising is also included as directed by Public Works. Quick‐win Storm Water Project Design and Construction $50,000 As identified in the Village’s stormwater master plan, the Flood Risk Reduction Program, there are multiple projects that are moving forward to improve the storm water level of service for local neighborhoods. This funding is reserved for design and construction of the improvements. Stormwater Master Plan Updates $315,000 This project will consist of updating the Village‐wide Stormwater Master Plan, including reviewing, and updating the projects completed as part of the Stormwater Task Force 2010 recommendations. The goal is to update the Plan, including modeling and mapping, and review the existing programs to provide recommendations for future implementation of drainage improvement programs including cost sharing programs. The work on the plan started in FY2022 and it’s anticipated to be completed in FY2023. Rain Garden Program $5,000 Village of Glenview - 2023 Budget 270 Capital Improvement Program This is a continuation of a program started in FY2007 to partially subsidize the cost of installation of rain gardens on private residential properties to mitigate storm water runoff and provide water quality improvements. Residents with an existing drainage issue submit an application along with a proposed landscaping plan. If the plan has a drainage benefit and a proper planting plan, they will qualify for the Village to reimburse them 50% of the project costs up to $1,000 upon final inspection. This program assists the Village in meeting portions of requirements Storm Water Lining $95,000 Storm sewer lining is a cost‐effective rehabilitation program that lines sewers without requiring excavation and extends the life of the sewer. These funds are for use in non‐street specific areas throughout the Village. Cost Sharing Program – Holistic Engineering Inspections $10,000 One of the cost sharing programs approved by the Village Board includes completing an engineering inspection and report by a Drainage Engineer. The Village has negotiated rates and pays 50% of the cost (or $400). Village of Glenview - 2023 Budget 271 Page Intentionally Left Blank Village of Glenview - 2023 Budget 272