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HomeMy Public PortalAbout20010131 - Agendas Packet - Board of Directors (BOD) - 01-03 Regional Open .(',. ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-03 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 7:30 p.m. Wednesday, January 31, 2001 330 Distei Circle Los Altos, California AGENDA* 7:30 ROLL CALL ** ORAL COMMUNICATIONS — Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR—P. Siemens *** WRITTEN COMMUNICATIONS BOARD BUSINESS 7:40* 1 Appointment of Christopher Barresi as Peace Officer; Adopt Resolution Appointing Christopher Barresi as a Peace Officer - J. Maciel 7:45* 2 Appointment of Current Year Board Committees; Disband the Corte de Madera Trail and Trails/Wilderness Policy Ad Hoc Committees; Create a New Trails Policy Implementation Ad Hoc Committee; Approve Appointments to Standing and Ad-Hoc Committees, Including the Determination of Compensation Status - P. Siemens 7:55* 3 Appointment of District Representatives to the Governing Board of the Midpeninsula Regional Open Space District Financing Authority; Approve Appointments of Directors Hanko, Hassett, and Nitz to Serve on the Governing Board of the Midpeninsula Regional Open Space District Financing Authority - P. Siemens 8:00* 4 Proposed Preliminary Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 2001-2002; Review the Proposed Preliminary Action Plan for the 2001-2002 Fiscal Year and Modify as Necessary for Review by the Administration and Budget Committee as a Part of the Budget Development Process - C. Britton *** 5 Authorization to Solicit Bids for Four Fire Pumpers; Authorize Staff to Advertise for Bids to Purchase Four Fire Pumpers - D. Topley 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®a ens ace.or Web site:www.o ens ace.or #w� fs=-� P P P P g g Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Illi r Meeting 01-03 Page 2 *** 6 Authorization to Change District's Designation of Authorized Signatories for Entering District Safe Deposit Boxes; Adopt Resolution Amending the Rules of Procedure Regarding Safe Deposit Boxes; Adopt Resolution Establishing Signatories for Entering Safe Deposit Boxes (Mid-Peninsula Bank) - D. Dolan *** REVISED CLAIMS 8:45* INFORMATIONAL REPORTS - Brief Reports or announcements concerning pertinent activities of District Directors and Staff 9:00* ADJOURNMENT * Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional Open 5 -ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-16 Meeting 01-03 January 31, 2001 AGENDA ITEM 1 AGENDA ITEM Appointment of Christopher Barresi as Peace Officer GENERAL MANAGER'S RECOMMENDA IO Adopt the attached Resolution of the Board appointing Christo er Barresi as a peace officer. DISCUSSION At your meeting of January 14, 1976, you decided that District rangers should be appointed as peace officers as outlined under Section 830.31(b) of the Penal Code of the State of California (see report R-76-2). Christopher Barresi has met the necessary Penal Code requirements to qualify him for appointment. The passage of the attached resolution will complete the appointment process. Prepared by: John Maciel, Operations Manager Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING PEACE OFFICER The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as follows: The following person is hereby designated as a peace officer of the Midpeninsula Regional Open Space District pursuant to Section 830.31(b)of the Penal Code of the State of California,to enforce the Midpeninsula Regional Open Space District Land Use Regulations and those state and local regulations related to the protection and safe use of District land, enforcement of which is specifically authorized by the District: Christopher Barresi Regional Open 5j ce R-01-13 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-03 January 31,2001 AGENDA ITEM 2 AGENDA ITEM Appointment of Current Year Board Committees PRESIDENT'S RECOMMENDATIONS 1. Disband the Corte de Madera Trails and Trails/Wilderness Policy Ad Hoc Committees. 2. Create a new Trails Policy Implementation ad hoc committee. 3. Approve my appointments to standing and ad-hoc committees as contained in this report, including the determination of compensation status. DISCUSSION Section 1.80-.82 of our Rules of Procedure calls for the Board President to appoint Board members to our existing standing and ad hoc committees,with consent of the Board. The four standing committees consist of Administration and Budget; Legislative, Finance,and Public Affairs; Use and Management; and Acquisition and Enterprise. Following our Rules,Directors Cyr,Hassett and Nitz(Board Treasurer)were appointed to the Administration and Budget Committee at our January 10, 2001 meeting. The remaining appointments are to be approved at this,our second meeting in January. Since the work of the Corte de Madera Trails and the Trail/Wilderness Policy Ad Hoc Committees is completed,I recommend that these committees be disbanded. The ad hoc committee on Coastal Annexation was disbanded at our meeting of January 26,2000(see Report R-00-17). It is also my understanding that the Operations Program Review Committee has only one or two more meetings before its work will be completed, so I am not recommending any changes in the make-up of this committee. Additionally, I am recommending that a new ad hoc committee be established to consider implementation of specific policy suggestions that resulted from the Board hearings on the Trail/Wilderness Policy proposals. The new ad hoc committee would be entitled Trail Policy Implementation,and would consider these items, including bicycle-only and one-way trails, and report back to the Board. All standing committees are compensable. The ad hoc Board Appointee Evaluation,Operations Program Review, and the Trails Policy Implementation Committees are also proposed to be compensable. The Ridge Trail representation is proposed to remain non-compensable. Proposed committee assignments for the current year are shown on the following page. Prepared by: L. Craig Britton,General Manager Contact person: Pete Siemens, President 330 Distel Circle - Los Altos,CA 94022-1404 - Phone:650-691-1200 Fax:650-691-0485 - E-mail:mrosd@openspace.org - Web site:www.openspace.org ft—rzz� B.-VE Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko, Betsy Crowder,Kenneth C.Nitz -Genera!Manager:L.Craig Britton BOARD OFFICERS—2001 President—Pete Siemens Vice-President—Deane Little Treasurer—Ken Nitz Secretary—Larry Hassett BOARD COMMITTEES—2001 non-compensable STANDING COMMITTEES AD HOC COMMITTEES Administration and Budget Board Appointee Evaluation • Jed Cyr Jed Cyr • Larry Hassett • Deane Little • Ken Nitz • Pete Siemens Legislative,Finance and Public Affairs Operations Program Review • Mary Davey • Jed Cyr Nonette Hanko • Nonette Hanko • Deane Little • Pete Siemens Use and Management Trails Policy Implementation Jed Cyr • Jed Cyr • Deane Little • Nonette Hanko • Ken Nitz • Deane Little Alternate: Larry Hassett Acquisition and Enterprise • Mary Davey * Ridge Trail Representative • Nonette Hanko • Mary Davey • Larry Hassett Regional Open -ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-14 Meeting 01-03 January 31, 2001 AGENDA ITEM 3 AGENDA ITEM Appointment of District Representatives to the Governing Board of the Midpeninsula Regional Open Space District Financing Authority PRESIDENT'S RECOMMENDATION Approve my appointment of Directors Hanko, Hassett, and Nitz to serve on the Governing Board of the Midpeninsula Regional Open Space District Financing Authority. DISCUSSION The Governing Board of the Midpeninsula Regional Open Space District Financing Authority consists of five members. In accordance with the bylaws of the Financing Authority, the District's Board President shall be the Chairperson of the Financing Authority. Three members are to be members of the District's Board of Directors who are appointed by the Board President. The fifth member is the member of the Santa Clara County Board of Supervisors whose district encompasses the greatest territory of the Midpeninsula Regional Open Space District, and who is appointed to the Board of the Financing Authority by the Chairman of the Board of Supervisors. Supervisor Liz Kniss was elected to the District 5 Chair, which has historically held this seat on the Financing Authority. Section 2.4 of Article II of the Financing Authority's bylaws calls for the Treasurer of the District to be the Treasurer of the Authority. I recommend that you approve my appointment of Directors Hanko, Hassett, and Nitz(Treasurer) to serve on the Governing Board of the Midpeninsula Regional Open Space District Financing Authority. Prepared by: L. Craig Britton, General Manager Contact person: Pete Siemens, President 330 Distel Circle + Los Altos,CA 94022-1404 + Phone:650-691-1200 Fax:650-691-0485 + E-mail: mrosd@openspace.org •Web site:www.openspace.org 16p Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Regional (open ` ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-15 Meeting 01-03 January 31, 2001 AGENDA ITEM 4 AGENDA ITEM Proposed Preliminary Action Plan for the Implementati o the District's Basic Policy for Fiscal Year 2001-2002 �I 'I GENERAL MANAGER'S RECOMMENDATION Review the proposed Preliminary Action Plan for the 2001-2002 fiscal year and modify as necessary for review by the Administration and Budget Committee as a part of the budget development process. DISCUSSION The District's activities are guided by an annual Action Plan that implements the Basic Policy and other Board policies. The Action Plan's function is to summarize the proposed and current II' emphasis of the District's major departments,to identify key projects, to allocate budget, and to be a basis for evaluation of progress. Each Department Manger will highlight specific proposals and related projects and services during their individual Action Plan presentations at this evening's meeting. The proposed Action Plan could be altered as a result of your January 31 meeting deliberations, the budget formulation,the Administration and Budget Committee review process, and your which is ordinarily considered at our second meeting in final approval of the Action Plan, y y g March. Prepared by: L. Craig Britton, General Manager John Escobar, Assistant General Manager Deirdre Dolan, Administration and Human Resources Manager Mike Williams, Real Property Representative Del Woods, Senior Acquisition Planner Cathy Woodbury, Planning Manager John Maciel, Operations Manager Stephanie Jensen, Public Affairs Manager Contact person: L. Craig Britton, General Manager 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org [ ® E— Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton OPEN SPACE ACQUISITION DEPARTMENT Programs A. Negotiations and Special Projects B. Enterprise C. Land Protection To Implement the BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space land within the District planning areas, including baylands and foothills. The District seeks to link its open space lands with federal, state, county, and city parklands and watershed lands. General Program Emphasis for 2001-2002 The department's emphasis will be to acquire the higher priority projects funded under the District's Financing Authority. Lower priority properties will be pursued through long-term options, available grant funding, bargain sales, and gifts. The District will continue to work with Peninsula Open Space Trust (POST)to acquire land and to further the District's overall open space acquisition goals. The Enterprise Program will focus on maximizing rental income consistent with Open Space Management policies, and on maintaining and improving District rental structures. The Land Protection Program will focus on conducting comprehensive land acquisition studies, monitoring land use planning activities where interests in land may be enhanced, and protect interests in land by resolving conflicts arising from easement and encroachment issues. With the voter approval of the Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000 (Proposition 12), and the Safe Drinking Water, Clean Water Watershed Protection and Flood Protection Bond Act of 2000 (Proposition 13), the District will apply for per-capita and competitive grants to maximize available grant funding. Staff Resources (Regular, full-time positions, unless otherwise indicated) Land Acquisition Manager(vacant position) Real Property Representative Senior Acquisition Planner Land Protection Specialist Real Property Assistant(vacant position) Page 1 2001-2002 Negotiations and Special Projects Program Objective To provide for the acquisition of all real property rights necessary to secure an open space greenbelt in the foothills and baylands, including rounding out and improving public access to existing preserves and connecting District preserves with other public lands. Key Projects 1. New Land Commitments - Convert the budgeted funds in the New Land Commitments budget category into open space lands, at desirable prices, focusing on the higher priority properties which specifically protect the greenbelt, including rounding out and improving public access to existing preserves,connecting to other preserves or public lands, protecting the natural habitat and resources, and furthering the completion of the San Francisco Bay Trail and Bay Area Ridge Trail with potential ultimate trail connections to the Pacific Coast. Balance the desirability of potential acquisitions with the availability of budgeted funds, including, if possible,private financing with favorable terms. 2. Pursue Key Acquisitions -To protect the scenic ridgeline at the District's northern boundary, pursue negotiations to acquire critical properties under threat of present or future development. Complete the acquisition of the Peninsula Open Space Trust (POST) owned Upper Bear Creek property utilizing $5,000,000 million in District obtained grant funds and $5,000,000 of donations to POST. Pursue acquisition of important properties at District's southern and central boundaries linking District lands with State park lands, including potential connection between the Bay Area Ridge Trail and coastal trails. 3. Grants, Gifts, Bargain Sales and Joint Acquisitions - To augment acquisition funds, explore new grant opportunities, and focus on acquiring open space lands through bargain sales, and/or gifts where possible. Pursue the joint acquisition of appropriate properties with Santa Clara County Parks near the Lexington Reservoir. Work closely with Peninsula Open Space Trust(POST) to pursue grant opportunities through the San Francisco Bay Area Conservation Program to acquire lands adjacent to the Sierra Azul and Mills Creek Open Space Preserves, and other grant opportunities to acquire land that provide potential regional and coastal trail connections such as the POST owned Loma Prieta Ranch property. 4. Alternative Acquisition Methods - Obtain Board approval of appropriate options, at market prices or less,to acquire desirable properties that might be affordable through grant applications in future years. Explore various alternative terms of purchase (installment purchases, defeasible fee, exchange of agricultural easements to preserve open space lands, etc.) to offer advantages and incentives to landowners, as well as cost savings to the District. Page 2 Other Projects and Activities 1. Maintain a multi-year spending plan for open space acquisition which optimizes use of cash and borrowed funds to accomplish acquisition goals within budget constraints. 2. Assist the Planning Department, when appropriate, in the coastal annexation process through the Local Agency Formation Commission in San Mateo County. 3. Pursue a public financing measure with favorable terms to provide additional land acquisition funds if deemed appropriate by the District Controller. 4. Provide information for on-going acquisition planning and priorities to the Planning Department. 5. Explore additional methods to protect open space lands for less than the total cost of fee acquisition(open space easements, acquisition of development rights, development dedication, exchange or sale of development rights, cooperation with private individuals, land trusts, groups, etc.). 6. Encourage other agencies to acquire through various means, including grants,park and open space lands that are consistent with their goals and which compliment the District's greenbelt program. 7. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 8. Maintain a relocation assistance program utilizing staff and consultants as necessary. 9. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available properties. 10. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. Page 3 2001-2002 Enterprise Program Ob'ec� tive To manage all of the District's revenue-producing activities in such a way as to maximize income from enterprise accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. Key Projects 1. Administer Enterprise Accounts -Administer rental accounts, communication and agricultural leases, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. 2. Maintain Rental Structures - Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition, and to increase net rental income. Work with Operations Department to implement a uniform water system and maintenance plan for District rental structures in the Skyline area. Administer long term and recurring maintenance priorities on rental properties. 3. Administer Historic Leases - Oversee lease compliance and renovation requirements at historic Picchetti winery, Thornewood estate, and Fremont Older house. Pursue lease extension and potential agricultural lease with new tenant as part of the historic Picchetti winery. 4. Identify District Housing Needs - Work with other Departments to assess the need and feasibility of expanding the District's employee housing for the appropriate enterprise properties. Other Projects and Activities 1. Prepare annual rental surveys on District rental houses and Ranger residences. 2. Assess the economic viability of a sale of term ownership for long-term interest arrangement (estate for years, lifetime tenancy), or, if necessary,the disposition for the former Smith residence at Russian Ridge Open Space Preserve consistent with Board policies. 3. Investigate new enterprise proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. 4. Consolidate District's communication leases and maximize communication rental income. 5. Administer lease of additional office space at 330 Distel Circle. Page 4 2001-2002 Land Protection Program Objective To preserve and protect District open space lands by conducting land acquisition planning activities to identify acquisition priorities and, once acquired, to further protect these lands by defending the District's property rights from incompatible and encroaching land use activities. Key Projects 1. Land Acquisition Planning-To provide comprehensive land acquisition studies to guide the acquisition program, including reviewing and updating acquisition priorities. Provide site specific information to land negotiators to assist them in developing terms and conditions for acquisition projects. Seek acquisition grant opportunities from Proposition 12 and other funding programs for high priority projects. Encourage Santa Clara Valley Water District to assist in preparation of the Sierra Azul Master Plan and participate in acquisition efforts. Continue to collaborate with Planning and Operations Departments to facilitate incorporation of land acquisitions into the District greenbelt. 2. Land Development Monitoring-To protect public and private open space lands from negative impacts associated with adjacent land development where there is a relationship to the District's land interests. Work with local jurisdictions, environmental organizations and private property owners in trying to protect open space lands through the public review processes. When appropriate,partner with private property owners in seeking balanced land use plans that will maximize open space preservation. 3. Easement Monitoring- To protect and monitor District lands encumbered by private and public easements, and conversely, protect District-owned open space easements where located on private and public lands. When easements are potentially violated,resolutions will be sought that protect and enhance open space values and minimize legal costs. Seek compliance with easement terms or, if necessary, seek modifications to enhance open space protection. Seek a grant from Bay Area Open Space Council to develop a digital database and training program for documentation of easement information. 4. Encroachment Reduction -To protect open space lands from encroachments and preserve District real property rights. Work closely with Planning, Operations, and Legal Departments to achieve early identification of potential encroachments and seek resolution by negotiations and enforcement, if necessary. Use a variety of techniques to resolve encroachment issues including restoration, mitigation and boundary line adjustments to maximize open space protection. In coordination with Operations and Legal Departments, develop a procedural manual for handling encroachments and identifying and resolving property rights violations on District land. Page 5 Other Projects and Activities 1. Review land development proposals and monitor easements to achieve encroachment reduction. 2. Review and update land acquisition priorities and begin to integrate into District's Geographical Information System. 3. Conduct land acquisition studies and related planning activities, prepare acquisition reports, and conduct due diligence investigations when necessary. 4. Establish method for monitoring and responding to easement agreements involving private inholdings and other lands where complex purchase agreements have resulted in the need for proactive management of such agreements. 6. Administer the District volunteer conservation easement monitoring program, and continue to incorporate GPS/GIS and digital image technology into the easement monitoring program. 7. Work with Legal Program to perfect land rights where titles to existing District lands are threatened by encroachment, claim of adverse rights, liens, or other interference with real property rights. Establish an approach to resolving a variety of property rights issues at Bear Creek Redwoods Open Space Preserve. 8. Work with Legal Program and Operations Department in negotiating road agreements and resolving encroachments with adjoining property owners to ensure District's real property rights are protected and minimize the District's maintenance responsibilities where appropriate. 9. Initiate and maintain contacts with landowners, county code enforcement officers, zoning and planning officials, surveyors and various regulatory agencies. 10. Work to clear and perfect title on District-owned land through the orderly, prioritized disposition of title and legal encumbrances(mineral and water rights, claims of prescriptive easements, encroachments, etc.)where appropriate. Page 6 OPEN SPACE PLANNING DEPARTMENT Programs A. Advance and Resource Planning B. Current Planning and Capital Improvements To Implement the BASIC POLICY OBJECTIVES: The District follows management policies that ensure proper care of the land, provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. The District works with, and encourages,public and private agencies to preserve, maintain, and enhance open space. The District protects and restores the natural diversity and integrity of its resources for their value to the environment and the public, and provides for the use of the preserves consistent with resource protection. General Department Emphasis for 2001-2002 The Open Space Planning Department will.take a broad-based approach to planning and project implementation that emphasizes resource management. Planning efforts will focus on providing public access while preserving and protecting the diversity and integrity of the District's environmental and cultural resources. In concert with resource planning, projects and activities will include early analysis to ensure compliance with environmental regulations. Work will continue on projects initiated in previous years,particularly those that are high priority or funded by grants, including the Coastal Annexation, beginning the Sierra Azul Master Plan, completing FEMA-funded projects and conducting resource inventories. The Work Program will include time allocations at all Planning staff levels to support other Departments with projects, such as on-the-ground resource management, new acquisitions, land protection, legal issues, GIS and GPS services. Staff Resources Planning Manager Senior Planner Open Space Planner 11 (2) Open Space Planner 1 (2) Planning Technician(2) Administrative Assistant Page 7 i 2001-2002 Advance and Resource Planning Program Objective To formulate plans, policies and procedures for the management and development of open space preserves. Facilitate resource inventories and other scientific study of the District's lands. In conjunction with the Resource Management Specialist,prepare environmental restoration, habitat enhancement and resource management plans. Develop and maintain GIS data sets necessary to support the District's acquisition, resource planning and capital improvement projects. Key Projects Annexation of the San Mateo County Coast—Administer and coordinate the consultants' contract to accomplish the annexations. Review and comment on the Fiscal Analysis, Draft EIR and Service Plan. Work with consultants to resolve issues as these documents are developed. Update public officials, stakeholders and County staff of the District's progress. Develop a multi-media Power Point presentation for use in presenting the goals of the annexation to elected officials and the community at-large. 2. Sierra Azul Master Plan—Prepare an Administrative Draft Summary of the Resource Inventory. Develop a multi-media Power Point presentation and collateral materials for public information and project scoping meetings. Select a consulting team and initiate the Master Planning process, expected to continue through FY 2003/2004. 3. Bear Creek Redwoods Master Plan—Identify key resource issues and develop a scope of work and project framework. Identify the stakeholders and develop a public participation program. Request proposals and select a Master Plan consultant. 4. La Honda Creek Resource Inventory—In anticipation of beginning a Master Plan, prepare regional vegetation maps for resource studies. Develop a public participation process for the Master Plan effort. Seek grant funding for coastal watershed and salmonid habitat restoration. 5. Resource Management Strategic Plan—Work with the Operations Department to develop a Five- Year Resource Management Strategic Plan that establishes goals, sets priorities and identifies staffing needs. • Amend the Open Space Use and Management Planning Process to emphasize resource planning and management. • Develop site-specific resource management plans that identify key resource management on- the-ground projects. • Develop resource elements for preserve Use and Management Plans and Master Plans. • Work with Resource Management Specialist to identify environmental restoration and habitat enhancement projects. Page 8 Other Proiects and Activities 1. Land Acquisition Support—Implement the Land Management System Work Group recommendations to provide planning support on acquisition projects. Prepare environmental documentation and develop the resource component of Interim Use and Management Plans for new acquisitions. 2. Outside Project Review—Review other agencies' policies and regional planning efforts, and comment as necessary to ensure regional coordination and implementation of the District's mission. • San Francisco Airport Expansion • Peninsula Watershed Master Plan EIR Certification • San Mateo County Parks Vegetation Management Plan • Mid-Coast Local Coastal Program Update • Santa Clara Valley Water District Mitigation Plan 3. Use and Management Planning—Provide staff support to Use and Management Committee's analysis of alternatives to provide access to the Bay Ridge Trail through Windy Hill Open Space Preserve. Provide staff support to the Ad Hoc Trail Use Committee's analysis of cycling-only and one-way cycling trails. 4. GIS/GPS Development— • Acquire Santa Clara County GIS parcel data. • Update the District land-holdings database. Plot updated wall maps. • Develop GPS data dictionary to standardize data collection. • Update Patrol Map Books. Coordinate with field staff to refine trail alignments and location of gates and facilities. • Develop a Regional Resource Inventory. Compile and synthesize all known cultural resources sites, Rare/Threatened/Endangered species and habitat locations into GIS and plot maps for field and main offices. Acquire resource maps available from other agencies. Refer to the attached Planning Department Work Program FY 2001/2002. Page 9 2001-2002 Current Planning and Capital Improvements Program Objective To emphasize preservation and enhancement of resources and compliance with environmental regulations in the design of construction projects and the development of Use and Management Plans and upcoming Master Plans. Give the highest priority to completing grant-funded projects and storm damage repairs. Group key construction activities in close geographic proximity to reduce the impact on natural resources (roads, vegetation, etc.), lessen interference with public use, use staff time more efficiently and reduce overall project costs. Key Projects 1. El Corte de Madera Open Space Preserve • Virginia Mill Trail and Creek Crossing (FEMA Grant expires 2002)—Design, engineering and construction. • Methuselah Creek Crossing (NRTFA Grant expires 2002)—Design, engineering and construction. • Lawrence Creek Bridge—Engineering completed. Repair footings. • Trail Realignment around Sandstone Formation(NRFTA Grant expires 2002)—Layout and construction. • Study Area 2 Trail Realignments and Parking Lot along Skyline (To be partially funded by Hiking & Riding Trail Grant)—Prepare project description and complete grant application. Hire consultant to prepare plans and conduct community workshop. Construction anticipated in FY 2002/2003. 2. Pulgas Ridge Open Space Preserve(Dependent upon 50% Budget Augmentation or LWCF Grant) • Demolish Sewage Treatment Plant • Work with Land Acquisition to resolve boundary line issues. • Design Staging Area with Parking Lot and Restrooms • Layout Trails - Provide a trail connection from the staging area to Cordilleras Trail. Develop a trail extension from the Blue Oak Trail through the preserve and the Benedetti property north to the San Francisco Watershed Lands and Bay Area Ridge Trail Alignment. 3. Long Ridge Open Space Preserve • Repair School Road(FEMA Grant expires 11/2001)—Prepare engineering drawings to repair storm-related damage including a slip-out under the roadway, blocked drainage and disturbed roadbed. Page 10 • Layout and Construct Paul Trail (LWCF Grant)Layout trail to provide access to the southeastern area of the Preserve and to serve as an alternative to the Bay Ridge Trail between Saratoga Gap and Long Ridge with connections to the Bay Ridge and the Skyline- to-the-Sea Trails. 4. Other FEMA-Funded Projects • Skyline Open Space Preserve—Old Page Mill Road (FEMA Grant expires 11/2001)— Prepare engineering drawings to repair storm-related damage including a slide and disturbed roadbed. • Purisima Creek Open Space Preserve—Grabtown Gulch Bridge and Trail (FEMA Grant expires 12/200 1)—Remove Grabtown Bridge from preserve and install at Bear Creek Redwoods pending resolution to structural issues and timing. If not reused, salvage and sell bridge components and dispose of remainder. Lay out trail between Grabtown Gulch and Borden Hatch on north side of Purisima Creek, including trail bridge. Other Projects and Activities 1. Standard Details and Specifications—Work with Operations to compile a draft handbook of technical standards for construction, repair and maintenance of roads, trails and other improvements. This project will continue through FY 02/03. 2. Outside Project Review—Review and comment as necessary on site-specific projects within close proximity to, or that affect District lands. • Stanford University Community Plan • Review agendas and minutes of Cities, Counties and Open Space/Parks agencies 3. Permits to Enter- Review alterations to District land or installation of facilities proposed by other agencies or private parties. Develop permit conditions to ensure protection, preservation or restoration of the affected lands. Work with Operations to monitor activities to ensure compliance with conditions. 4. La Honda Creek Open Space Preserve—Coordinate consultants' work to prepare historic survey of Red Barn and complete structural engineering studies. Manage construction contract to improve structural integrity, replace roof and repaint building. 5. Foothills Field Office—Work with architectural and engineering consultants to evaluate overall operational needs. Direct architect in preparing custom details for prefabricated shop building to replace existing structure. Construct shop building. Construct drainage improvements around Annex building to prevent further damage to chimney foundation. Page I I 6. Administrative Office Interior& Exterior Improvements—Coordinate construction contract to finish interior improvements to accommodate increased staff. Hire consultant to survey building's energy-efficiency and make recommendations for improvements. Coordinate parking lot repairs including cutting and patching root-damaged areas, resealing and re-striping. Refer to the attached Planning Department Work Program FY 2001/2002. Page 12 PLANNING DEPARTMENT WORK PROGRAM FY 2001 -02 Project Project Description Preserve Project 2001-02 Tasks Number Manager ADVANCE & RESOURCE PLANNING I San Mateo County Coastal Annexation General Cathy Administer and coordinate consultant contract to accomplish annexation.Review and comment on Fiscal Analysis,Draft EIR and Service Plan.Work with consultants to resolve issues as plans are developed.Ensure that public officials,interested parties and County staff are kept abreast of the District's progress. 2 Sierra Azul Master Plan Sierra Azul Matt Prepare Administrative Draft Summary of Resource Inventory. Develop multi-media PowerPoint presentation for use in developing scope of Master Plan. Select consultant and start Master Plan. 3 Bear Creek Master Plan Bear Creek TBD Identify key resource issues and develop scope of work and project framework.Identify stakeholders and develop public participation program.Select Master Plan consultant. 4 La Honda Creek Resource Inventory La Honda Matt In anticipation of starting the Master Planning process,begin resource inventory. 5 Resource Management Strategic Plan General Matt&Jodi Work with Operations Dept.to develop a 5- Year Resource Management Strategic Plan that establishes goals,sets priorities and identifies staffing needs. 6 GIS/GPS Development and Computer Mapping General Matt Acquire Santa Clara County GIS parcel data, update land-holdings database,plot updated wall maps,update Patrol Map Books. CURRENT PLANNING AND CAPITAL IMPROVEMENTS PLANNING 1 Standard Details and Specifications General Sandy&Doug Compile a draft handbook of technical standards for construction,repair and maintenance of roads,trails and other improvements. STRUCTURES 2 Red Barn La Honda Cathy&John Complete historic survey and engineering studies. Upgrade structural,re-roof,repaint 3 Nature Center Skyline Ridge John Determine feasibility and cost of providing potable water. 4 Restroom Purisima John Add skylight. Pagel Revised 1/26/01 PLANNING DEPARTMENT WORK PROGRAM FY 2001-02 Project Project Description Preserve Project 2001-02 Tasks Number Manager PARKING AREAS 5 Staging Area(Parking Lot and Adjacent Trail) El Corte de Sandy Hire consultant.Site selection and conceptual Madera layout of alternatives.Conduct community workshop.Obtain Board approval.Prepare grant application.($300,000 grant from State) 6 Jacques Ridge Parking(depends upon Santa Sierra Azul Matt Work with County on joint design and Clara County)-NRTFA funded construction. 7 Staging Area with parking lot and restrooms. Pulgas Ridge TBD Initiate preliminary design and trail layout. (See Trails and Roads,and Demolition) (pending$250,000 budget augmentation or LWCF grant) 8 Parking Lot Expansion Purisima TBD Increase parking lot capacity at Whittemore trailhead. TRAILS 9 Lower Windy Hill Study Windy Hill Ana Construction of trail realignments and signing in conjunction with Kabceneil driveway improvements. 10 Sausal Trail and Overlook Windy Hill Ana Design and construct observation structure and fencing at Pond.(pending Board approval) 11 Paul Trail-funded by Land&Water Long Ridge Doug Trail corridor layout and construction to Conservation Fund matching grant provide access to southeastern area of Preserve and serve as alternative to Ridge Trail between Saratoga Gap&Long Ridge. 12 Bear Creek Redwoods Road and Trail Bear Creek Dennis Address additional safety improvements,as Improvements Redwoods identified 13 School Road Repair(FEMA funded-November Long Ridge Doug Prepare engineering drawings.Repair slip-out 2001 deadline) under roadway,blocked drainage and disturbed roadbed. 14 Old Page Mill Road Repair(FEMA funded- Skyline Ana Prepare engineering drawings.Repair storm- November 2001 deadline) related damage including slide and disturbed roadbed. 15 Study Area 2 Trail Realignments,Closures and El Corte de Sandy Prepare project description and submit grant Restoration Madera application.Prepare plans. 16 Grabtown Gulch Bridge removal(FEMA funded Purisima Dennis/John Retain structural engineer to evaluate 12/2001 deadline) potential bridge reuse&retrofit.Determine disposition of Grabtown Gulch bridge. 17 Grabtown Gulch Trail,incl.trail bridge(possibly Purisima Sandy/Ana Lay out trail between Grabtown Gulch and FEMA funded) Borden Hatch on north side of Purisima Creek (incl.trail bridge).Prepare application to RCD or to San Mateo County. Submit for permit if needed. 18 Virginia Mill Trail(FEMA funded)&Creek El Corte de Sandy/Doug Work with Biologist.Prepare plans and Crossing Madera specifications for Phase I.Conduct CEQA process.Pursue permits as necessary. Upon receipt of permits,solicit bids,award contract, construct Phase I improvements. 19 Methuselah Creek Crossing(NRTFA funded- El Corte de Doug Hire engineer to design bridge and bridge 2002 deadline) Madera approach.Estimate amount of grading. Prepare construction drawings.Obtain permits and construct. 20 Trail Reroute around Sandstone Formation El Corte de TBD Layout and construct trail. (Trail 137)and fencing-NRTFA funded 2002 Madera Page 2 Revised 1/26/01 PLANNING DEARTMENT WORK PROGRAM FY 2001 -02 Project Project Number Project Description Preserve Manager 2001-02 Tasks 21 Lawrence Creek Bridge El Corte de John Engineer to design footings,complete repairs. Madera 22 Pulgas Ridge Project-Benedetti Trail and Pulgas Ridge TBD Initiate preliminary design and trail layout. connections to Cordilleras Trail. (pending$250,000 budget augmentation or LWCF grant) 23 Ridge Trail Segment Windy Hill TBD Engineering study and report for disk line/trail alignment. 24 Misc. Road Repairs Sierra Azul John/Matt Repair roads and culverts identified as in need of immediate attention to preserve access. 25 Road&Stream Bed Repairs Pichetti Ranch TBD Engineer's study to determine work needed to raise road bed,channelize stream,and halt erosion 26 Interim Access Improvements and Site Thornewood TBD Research legal issues surrounding title over Preparation-Procter Property Dennis Martin Road(Legal staff).Coordinate Town of Woodside and neighbor meetings regarding management issues. SIGNS 27 Mapboard&Trailhead Signs and Updates General Dennis Planning Work with staff sign committee to design new Tech sign and map board. Prioritize replacement of old map boards.Review information to be displayed with Public Affairs. 28 Entrance Sign Rancho San Dennis Coordinate design with Santa Clara County Antonio Parks,obtain permits,construct DEMOLITION 29 Pulgas Ridge Project-Demo Sewer Treatment Pulgas Ridge John Demolish sewer treatment plant.(pending Plant $250,000 budget augmentation or LWCF grant) 30 Building Demo-Callvillo Sierra Azul John 31 Building Demo-Williams Sierra Azul John 32 Building Demo-Bartell Sierra Azul John STAFF FACILITY IMPROVEMENTS STRUCTURES 1 Foothills Operations Shop Building Rancho San John Work with architect and engineer to evaluate Antonio overall operational needs.Replace existing shop with prefabricated building.Construct drainage improvements around Annex. 2 Distel Circle Interior&Exterior Improvements Main Office John Complete interior improvements.Repair, reseal and re-stripe parking lot Page 3 Revised 1/26/01 PLANNING DEARTMENT WORK PROGRAM FY 2001-02 Project Project Description Preserve Project 2001-02 Tasks Number Manager ONGOING PLANNING WORK 1 Grant Preparation General Cathy Identify and prepare grant applications for Planning and Resource Management.Assist Acquisitions in grant preparation. 2 Planning&Development Grant Tracking General Anne Document expenditures and prepare payment requests to grantor. 3 Outside Project Review General Cathy Assignments made to appropriate Planning staff. 4 Permits to Enter General Sandy Assignments made to appropriate Planning staff. $ GIS Development General Matt Continue development of mapping system and data layers for use in support of Current Planning and Resource Management activities. 6 GPS Development General Matt Use GPS technology in conjunction with GIS system for CIP and trail planning applications. 7 Forest Monitoring Program Bear Creek&El Dennis Initiate 8 test plots in each preserve.Monitor Corte de Madera changing environment of these plots over time and compare results of harvested versus non- harvested forests. Page 4 Revised 1/26/01 OPERATIONS DEPARTMENT PROGRAMS A. Field Operations B. Resource Management To Implement the BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. General Department Emphasis for 2001-2002 Continue to provide responsible stewardship of all District lands by furnishing those public safety, maintenance, construction, and resource management activities necessary to protect and enhance the natural resources and ensure safe and appropriate use of District lands. Implementation of Board-adopted Resource Management Policies,Trail-Use Policies and Guidelines and the Operations Program Plan will continue to be the primary focus of the Operations Department. Staff Resources Operations Manager Area Superintendents (2) Support Services Supervisor Management Analyst Resource Management Specialist Supervising Rangers (4) Maintenance& Construction Supervisors (2) Administrative Assistant Rangers (14) Equipment Mechanic-Operators(2) Lead Open Space Technicians (4) Open Space Technicians (9) Farm Maintenance Worker 11,000 Seasonal Open Space Technician hours Proposed Staffing changes for 2001-2002 Convert two (2) Seasonal Open Space Technician positions mid-year(October 2001)to two (2) regular Open Space Technician positions in fiscal year 2002. This would result in a 2,000 hour reduction of Seasonal Open Space Technician hours, while increasing regular staff positions. Page 13 2001-2002 Field Operations Program 1. Operations Program Review — Continue work on high priority tasks identified in the Operations Action Plan, and incorporate the tasks into the regular Operations work plans. a. Update of Field Operations Manual—For increased clarity and ease of use, each policy statement will be updated with a procedure to assist in implementation. A change to a new format will permit sections to be updated with ease. Complete revisions by November 2001 and bring to field staff with a training session. b. Upgrade of Current Radio System—Establish two new repeater sites and secure Federal Communication Commission approval for frequency use. Request approval for repeater equipment purchases within the 2001-2002 budget; be operational by April 2002. c. Improvement of the Training Program—Establish a standardized training program for Operations staff. Create a database that would assist in producing an annual training calendar for field staff. 2. Restoration and Mitigation of Off-trail Impacts of Public Use—Close and restore existing undesignated trails and shortcut trails. Increase efforts to prevent the establishment of undesignated trails. Mitigate natural resource impacts and improve alignments of existing trails to minimize erosion. Work to ensure visitor compliance with restoration area closures. The focus for this fiscal year will be on areas where compliance is poor or high rates of vandalism occur. 3. Improvement of the data collection methods in the Operations Department—Improve the collection and use of information about enforcement activities and incidents occurring on District lands. Convert from the current manual system to a computerized database system. Participate with other departments on the development of District-wide databases. 4. Interpersonal Communication Skills and Performance Standards Development— Continue to build on the influencing skills training received by the entire staff since 1996; assist in the training of communication skills of all new employees. Implement the performance standards developed for supervisors and begin developing performance standards for other staff. Provide leadership and supervision training to supervisors as necessary to facilitate the completion of these tasks and enhance the overall quality of supervisory skills within the Department. 5. Deer Hollow Farm Agreement—Complete negotiations with the City of Mountain View for a long-term agreement on the operation of Deer Hollow Farm. Seek terms and conditions compatible with the agreement with Santa Clara County for the management of Rancho San Antonio County Park. Page 14 Other Projects and Activities 1. Patrol Services a. Monitor public use and land use regulation compliance. Assist in the education of the visiting public on proper use of District preserves. b. Enforce District land use regulations by providing active ranger patrol and after-hours call-out response. Implementing patrol agreements with other agencies. c. Respond to accidents and other emergencies occurring on District lands. d. Identify and mitigate potential hazards on open space preserves to enhance public safety. e. Monitor special events, use permits, and resource protection-related impacts on District lands. £ Conduct focussed ranger patrols in identified areas where high numbers of District ordinance violations occur. g. Assist Land Protection Specialist with identification and mitigation of encroachments to District preserves. 2. Maintenance and Construction a. Continue to explore cost-effective methods of meeting site maintenance needs. b. Participate in the development of Use and Management Plan recommendations. c. Maintain lands in an environmentally sensitive manner, utilizing resource management practices. d. Maintain buildings, vehicles, and equipment to maximize utility and longevity. e. Provide supervision and assistance to volunteer projects. f. Assist in the repair and maintenance of employee and enterprise housing. 3. Management and Administration a. Expand the liaison efforts with local police, fire, municipal court,and other public jurisdictions. b. Use established purchasing practices to purchase vehicles and equipment for the best price. Page 15 c. Coordinate occupational health and safety program for field operations. d. Manage the establishing of a training and skills program to develop and enrich field staff job skills. e. Expand the communications between the field offices and main office,through better phone systems, e-mail capabilities and better record data systems. £ Update permit policies, including a review of the blanket permit system and permit fee structure. 4. Miscellaneous Other Projects and Activities a. Support the goals of the Public Affairs Department by providing staff for special events and other projects, as time permits. b. Monitor and collect natural resource data to better manage the preserves. c. Assist in the implementation of resource management plans and projects. d. Participate in the development of Trail Use Policies and Guidelines and Maintenance Standards Guidelines. Page 16 2001-2002 Resource Management Program Objective Inventory and analyze the state of District natural resources, including the natural resources of specific preserves to identify needs and priorities. Address immediate and critical resource management issues utilizing District staff, volunteers and consultants to maximize the District's responsiveness. Develop procedures and strategic implementation plans to address the resource management needs of District land. Maintain regular contact and work with other agencies, local authorities, and specialists in the field to restore or manage the District's natural resources. Key Projects 1. Resource Management Strategic Plan— Work with the Planning Department in developing a Five-Year Resource Management Plan to prioritize program goals and determine staffing needs. This plan is very critical in setting the direction for managing District resources in an environmentally sensitive manner. 2. Pulgas Ridge Open Space Preserve Habitat Restoration— Restore native plant communities by reducing non-native plant populations and enhancing native species survival. Continue implementation of the Pulgas Ridge Open Space Preserve restoration plan. Work with staff, California Conservation Corps, and volunteers to continue treatment of management area one, two, and three. Work with local nursery to grow seed collected from specific shrubs species on site for the next phase of restoration. 3. Wild Pig Control Program— Subject to Board approval, continue the trapping program in the South Skyline Area to reduce rooting activity by wild pigs. Support cooperative research with Sonoma State University and California Department of Fish and Game to study the ecological effects wild pigs have on District lands. Work with staff to continue monitoring established plots, rooted areas and sighting records. Coordinate control efforts with adjacent property owners and neighboring public agencies. 4. Grassland Management— Implement management guidelines to increase native species diversity and control yellow starthistle and Harding grass at Russian Ridge. Monitor treatment areas, conduct a prescribed bum and restore five acres of native grassland; work with staff, California Youth Authority crews, and volunteers to control non-native plants and collect native seed. Expand grassland management techniques to the front meadow at Rancho San Antonio. Page 17 Other Projects and Activities 1. Resource Inventory—Inventory and record key flora, fauna, natural and geologic features, and biotic communities. Continue to work with special District volunteers on soliciting additional information to enhance species observation database. Hire consultant to inventory and map special interest flora species District-wide and conduct a staff training on the results. Coordinate mapping and GIS database development with planning staff. 2. Seed Increase Program—Continue to develop a"District" seed propagation program to ensure an endemic seed source for restoration projects. Collect additional native seed for grower to meet District's requirement of 2,000 pounds of seed annually. Establish collection sites, schedule staff training, and ensure proper storage, labeling, and documentation of collected seed. Work with the Volunteer Coordinator to organize seed collection workdays. 3. Invasive Non-Native Plant Removal and Monitoring—Restore native habitats by removing invasive non-native species as a first phase of restoration. Continue to work with field staff to develop a treatment schedule and monitoring protocols for various invasive non-native plant populations identified in the Invasive Exotic Plant Inventory. Work with Volunteer Coordinator to organize volunteer projects at priority sites. 4. Wildlife Surveys—Cooperate with regional efforts to survey specific wildlife species. Work with field staff to establish schedules for Bluebird, deer and red-legged frog surveys. Coordinate volunteers to monitor bluebird nest boxes at Fremont Older, Rancho San Antonio and Windy Hill Open Space Preserves. Summarize results and report to local Audubon Society. 5. Resource Management Program Development—Continue monthly resource management days with field staff from each geographical area. Work with field supervisors to formalize resource management projects into staff responsibilities. Hire interns to assist with priority resource management projects. 6. Pond Management —Evaluate water quality and physical attributes of ponds to determine management needs to sustain viable pond habitat. Continue to monitor habitat improvements of Cherry Springs pond at Rancho de Guadalupe and assess the potential of increasing habitat values for the red-legged frog. 7. Master Plan Support—Provide support to the Planning Department during the development of the Bear Creek Redwoods and Sierra Azul Open Space Preserve master plans. Work with Planning Department on the natural resource elements of the plans, including mapping the vegetation and defining the resource management objectives within each preserve. Page 18 PUBLIC AFFAIRS DEPARTMENT Programs A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations C. Community Programs To Implement the BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. General Department Emphasis for 2001-2002 Maximize the general public's awareness and understanding of the District, its goals, and its activities, employing a variety of means and methods to reach all communities served and all other target audiences with District information; implement the top priorities of the District's legislative plan; maintain an environmental education program and volunteer involvement, and develop a long-range plan to maximize public participation in District programs; provide District materials and information regarding a proposed coastal annexation to potentially interested officials and members of the public, both in the San Mateo County coastside communities, and within the existing District, to ensure full knowledge and understanding of the District, its programs and activities. Staff Resources (Regular, full-time positions, unless otherwise indicated) Public Affairs Manager Community Programs Specialist Public Affairs Specialist Volunteer Coordinator Docent Coordinator Public Affairs Assistant Interpretive Aide (Nature Center)* Special Events Aide (District Events/Displays)* Proposed Addition for 2001-2002 Public Affairs Intern* *The Interpretive Aide, Intern, and Special Events Aide positions are seasonal and part-time. The internship would be reconsidered seasonally. Page 1 2001-2002 General Public Information and Outreach Program Objective To generate additional support among opinion leaders, key policymakers, and the general public for District acquisition and preservation projects, including coastal annexation, by increasing the positive perception and awareness of the District's mission, objectives, accomplishments, programs, and effective management of public lands and financial resources. Key Projects 1. Overhaul District Web Site—Consult with representatives of all departments regarding desired web design and identify forthcoming products; hire web design consultant; work with consultant(s)to create new architecture and layout; create necessary new content and graphics/images; and develop maintenance plan and posting protocol. 2. Complete Power Point Multimedia Presentation—Incorporate new slides; work with Planning Department to add maps and desirable features as appropriate. Create accompanying basic cue script and hold workshop to train outreach presenters. 3. Support Coastal Annexation/LAFCo Process—Design, schedule, and present at editorial board visits and reporter briefings; possibly develop collateral materials to support LAFCo, EIR process; assist with public hearings as needed. 4. Coastal Community Outreach—Provide District materials and information to the San Mateo County coastside communities to increase their knowledge and understanding of the District, its programs, and activities. Participate in at least two key coastside community outreach events. 5. Develop a 3 to 5 Year Public Affairs Plan - Re-focus outreach efforts for the purpose of providing District information and presentations to key audiences. Redesign and update the records in all outreach databases. Other ProjJects and Activities l. Implement departmental restructuring. Hire and train new employees; continue to develop current staff. 2. Develop Public Affairs protocols and provide media and public communications training for all staff/interested Board members. 3. Produce a District"Good Neighbor"brochure for distribution to property owners with land adjoining District preserves. Page 2 4. Continue to assist the Planning and Operations departments to develop a trail use education plan, modifying and updating publications to conform with the Board's Trail Use Policy and responding to associated public and media requests for information. 5. Maintain a high level of regular media coverage of District activities and accomplishments. Arrange editorial board visits and reporter briefings; place pro-active, positive feature stories; develop capacity for more editorial writing/response. 6. Continue to work with the Planning Department to create new site maps for preserve brochures, and continue updating, producing, and distributing existing site maps, brochures, and other collateral materials as needed. 7. Maintain and maximize the schedule of community presentations and displays, involving Board and staff in these presentations. 8. Continue providing public affairs services to other programs, i.e., attendance and input at meetings, press releases, flyers, displays, mapping, media liaison, etc. 9. Set up a system to maintain and update the District's web site on the Internet. 10. Continue to produce the District's quarterly newsletter, Open Space Views, and purge and expand its mailing list; begin mailing to coast side residents. 11. Photograph and write bios of all Board members and staff who frequently give public presentations. 12. Publish a District 2000-2001 Annual Report. Page 3 2001-2002 Legislative, Funding, and Organizational Relations Program Objective To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. Kew j ects 1. Coastal Preservation Effort—Work with the Planning Department,artment, consultants other staff, and LAFCo representatives toward the proposed District expansion to the San Mateo County coast, and all related tasks and activities to include possible future funding measures. 2. Funding for Mount Umunhum Clean Up—Work with members of Congress to develop and implement a strategy to obtain Federal funding toward clean up of the former Almaden Air Force Station at Mt. Umunhum in the Sierra Azul Open Space Preserve. 3. Other Lobbying Efforts—Work with the General Manager and the District's Sacramento lobbyist to preserve current and future state funding for the District, and to carry out elements of the District's legislative plan. At the federal level, monitor and continue to lobby for state side funding potentially beneficial to the District vis-a-vis CARA and LWCF program plans. 4. Sponsor Legislation—Work with the District's legislative advocate and with legislators and their staffs to sponsor high-priority legislation from the District's Board-approved Legislative Plan. 5. Regional Funding—Work with the Bay Area Open Space Council and others to develop and/or support potential regional, State, or other alternative funding mechanisms, such as a possible Transportation Fund for Clean Water. Other Projects and Activities 1. Continually review and analyze legislation, determine District's position on bills, and take appropriate action, if any, on bills. 2. Work with legislators, legislative committees, state and federal administrators, other agencies,private organizations and interested citizens to provide information and to lobby regarding state legislation and specific local issues. 3. Support federal, state, or local legislation that will benefit the District. Page 4 4. Provide support and services for specific District projects requiring legislative support, such as grant applications and regional and state awards. 5. Maintain contact with other organizations and agencies, and encourage them to assist the III public in differentiating between agencies, and for the exchange of information. Cooperate on special projects, such as a regional Bay Area Open Space Council forum and participate in special events such as conferences and seminars,to keep District staff and Board informed of current issues. 6. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. 7. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, directly or with the District's legislative advocate. S. Play key role in any potential development of a Bay Area-wide, Open Space Council parks/open space message marketing project. 9. Hold a Bear Creek Redwoods dedication celebration/ceremony; honor, thank all partners and participants in its acquisition, planning, and management. 10. Plan and conduct VIP. Tours for Santa Clara County, San Mateo County, and Mt. Umunhum, and invite elected officials and representatives of sister agencies. Page 5 2001-2002 Community Programs Objective To encourage active public participation in the maintenance, restoration, and protection of the District's natural resources, and provide cultural, historical, and environmental education opportunities to the public. Key Projects 1. Volunteer Programs—Develop a long-range plan that defines the District's volunteer program objectives vis-a-vis District outreach and operations needs, as well as community needs. The plan will include capacity-building, volunteer retention, leadership, and publicity opportunity components. 2. Interpretive Program—Develop a long-range plan that defines the District's interpretive program objectives, and identifying the goals of the docent program. The plan will include opportunities to increase youth participation, to build capacity overall, and to enrich docent training. 3. Docent Recruitment—Design single-subject "short courses" for prospective volunteers who want to participate in the docent program, but have time restrictions or are only interested in a particular subject. These volunteers would be limited to leading activities related to the short courses they have completed. The short-course concept is long-range, beginning with earthquake geology in fiscal year 2001-2002. 4. Environmental Education—Focus on recruiting and training additional outdoor education docents to meet the increasing demand for field trips at Skyline Ridge. Provide ongoing training opportunities for current outdoor education docents. Investigate methods of providing disadvantaged school classes with transportation to field trips at Skyline Ridge, which includes the Nature Center program. 5. Daniels Nature Center—In early fiscal year 2001-2002, repair nature center systems and displays within budget constraints. Address lighting, water, and security issues. Open the nature center to the public on weekends June to December. Work with exhibit designer to develop seasonal displays for the exterior exhibit case. Other Protects and Activities 1. Review volunteer policies, and revise Volunteer Handbook. 2. Revise Volunteer brochure. Page 6 3. Recruit and train docents and other volunteers, and provide public information about volunteer programs, projects, and events through regular newsletters. Increase recruitment for Community Outreach Volunteers to help District expand outreach presence. Increase recruitment for Crew Leaders and Outdoor Education Docents as needed. 4. Coordinate monthly volunteer service projects and short- and long-term special request volunteer projects. 5. Conduct a broad range of public interpretive programs on open space preserves. 6. Coordinate the volunteer trail patrol program, and provide ongoing training for trail patrol volunteers and docents. 7. Maintain the artifacts and furnishings in the historic Grant Cabin. S. Maintain and operate the David C. Daniels Nature Center. 9. Provide leadership training to field staff assigned to work with volunteers. 10. Create database of teachers/environmental educators for Spaces and Species/OED outreach. 11. Arrange, publicize, reserve spaces for, and work with filed staff to support logistics of Fremont Older House and Garden Tour in April, 2001. Page 7 ADMINISTRATION DEPARTMENT Programs A. Administration B. Human Resources C. Legal Services To Implement the BASIC POLICY OBJECTIVE: The staff administers the affairs of the District on behalf of the public so as to maximize accomplishment of the goals and objectives of the District within existing financial and other constraints. General Program Emphasis for 2001-2002 Guide and support the District-wide effort to develop and implement methods for improving communication, increasing opportunities for employee input, and enhancing management, supervisory, leadership, and communication skills among all staff in order to enhance employee morale and the District's work environment. Foster staff participation in carrying out the District's short and long-term goals and objectives. Maintain the District's viability as an open space acquisition and management agency. Work toward potential expansion of the District's boundaries to include coastal lands in San Mateo County. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Assistant General Manager Legal Counsel (66.67%time) Controller(25%time) Administration/Human Resources Manager Research Attorney Management Analyst—Human Resources Senior Administrative Assistant Accounting Specialist Administrative Assistant Receptionist Network Specialist (60%time) Proposed Additions for 2001-2002 Add Management Analyst—Administration Add Accounting Specialist(60% time) Increase Network Specialist to 70% time Page 20 2001-2002 Administration Program Objective: To provide overall coordination, direction, and administrative foundation for all District activities so as to maximize the accomplishment of the Board's policies and directives,to implement the Action Plan, and to maintain the District's viability as an open space acquisition and management agency. Key Projects l. Strategic Planning—Work with all departments to examine the timing of the coastal annexation, and a potential funding measure, and assess the related impacts on staffing and resources. 2. District Funding— Work to preserve current and future state funding for the District. Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow, and to address the need to rely on the availability of grant funds for major development projects. Pursue alternate sources of secure additional funding to meet acquisition and open space management needs. 3. Coastal Expansion— Coordinate the efforts of the Board, consultants, and staff to work toward completion of the annexation of the coastal lands in San Mateo County. 4. Elections—Upon receipt of census information, begin the process of re-districting geographic wards. Other Projects and Activities 1. Continue to foster a management team approach for overall management of the District's activities. 2. Provide financial management and accounting services, including investment of temporarily idle funds. 3. Perform administrative and legal obligations as required by State law. 4. Oversee coordination of equipment/infrastructure needs at the main office. 5. Update Action Plan; coordinate program evaluations for Action Plan progress. 6. Prepare, monitor, and revise, as necessary, annual budget. Coordinate Administration and Budget Committee meetings. 7. Coordinate preparation and distribution of all materials for Board's regular and special meetings. Page 21 8. Involve Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. 9. Administer a comprehensive risk management program. 10. Monitor the ongoing procurement policy for the purchase of recycled and alternative paper products and other office supplies. 11. Upgrade the District's network computer system to increase efficiency and reliability; expand day-to-day technical support to include both field offices; and continue to assess system, develop resources, and manage technological change and improvements. 12. Work with other departments to consolidate and coordinate the many databases that contain information that are shared by multiple departments. 13. Develop and maintain standard Board and staff orientation manuals. Page 22 _I 2001-2002 Human Resources Program Objective To provide coordination and direction for Human Resources activities so as to enhance the overall quality and effectiveness of the District's work environment for all employees of the District. Key jects 1. Workplace Enhancement Plan—Work with employees, supervisors, and management staff to finalize and implement the Workplace Enhancement Plan. The Plan consists of methods for improving communication among all employees and management staff; increasing employee input; enhancing management, supervisory, leadership, and communication skills; and establishing a greater emphasis on people management versus task management. 2. Personnel Policies and Procedures Manual—Revise and update the Personnel Policies and Procedures Manual in order to establish and/or clarify hiring procedures, exempt versus non- exempt employment status, and other areas as needed. 3. Performance Standards—Work with managers, supervisors, and staff to complete and implement management and supervisory performance standards. Review and revise management and supervisory performance evaluation format as needed to incorporate new performance standards. 4. Employee Housing—To assist in attracting and retaining qualified staff in a costly and competitive labor market, work with other departments to determine if a District develop a feasible housing assistance program is feasible. Other Projects and Activities 1. In consultation with hiring departments, plan and conduct recruitment processes for all position vacancies in order to fill vacant positions as soon as possible. Ensure consistency in hiring procedures. Provide a comprehensive new employee orientation for all new employees. 2. Administer compensation and benefit programs for all employees. Monitor programs to insure they are cost-effective and competitive in the labor market. 3. Coordinate and participate in newly established monthly labor/management meetings with union staff and stewards. Maintain positive and productive working relationships with SEIU Local 715 and represented employees. Provide human resources support and employee or labor relations services to all departments. Page 23 4. Assess training needs, identify training resources, and schedule in-house training programs as needed to develop and improve leadership,management, supervisory, and communications skills. Schedule periodic non-discrimination training for all staff. Schedule periodic CONCERN employee assistance program seminars. 5. Coordinate, plan, and organize the annual staff recognition event on behalf of the Board. Oversee the staff activities ("Fun") committee. Coordinate and plan other staff events as needed. 6. Promote and oversee the District's safety program. 7. Implement and maintain a human resources information system(HRIS) in order to improve our ability to track and monitor vital employee data(e.g. hire date, leaves of absences,benefit enrollment date, etc.). Page 24 2001-2002 Legal Services Program Objective To provide timely legal services to the Board and to all District Departments to assist in formulating and implementing District policies and projects in accordance with law. Key Projects I. Real Property— Provide legal advice concerning District real property, including acquisition, disposition,title and encroachment issues, easement issues,permits to enter District land, and preserve maintenance issues. Anticipated major projects: MROSD v. Paulin (litigation concerning encroachment at La Honda Creek OSP). 2. Risk Management— Process and monitor current claims and litigation against the District; improve risk management procedures; represent District's interests in insurance coverage matters; provide oversight of matters handled by outside counsel. Anticipated major projects: Picha v. MROSD (appeal of civil rights claim alleged as result of arrest); Richmond v. Bishop Krone (litigation concerning slope failure at El Sereno OSP). 3. Human Resources— Assist in carrying out labor relations functions; serve as chief negotiator on District's bargaining team;provide legal advice on personnel matters; update District's Personnel Policies and Procedures Manual. 4. Coastal Expansion— Provide advice concerning legal requirements applicable to coastal annexation,particularly in the LAFCO and CEQA process; review Environmental Impact Report and LAFCO application documents; provide legal oversight of District consultants. 5. Administration—Update the District's Rules of Procedure to reflect recent changes in legislation. 6. Construction and Improvements Contracts—Update District's model contracts for construction and improvement projects to reflect recent changes in legislation. Other Projects and Activities I. Provide legal research concerning historic parcels and chains of title to assist in resolving real property issues or in support of Planning and Acquisition projects. 2. Provide advice concerning legal requirements applicable to public agencies such as the Brown Act, conflict of interest laws, election law and the California Environmental Quality Act. Page 25 3. Assist Departments in bidding processes and contract administration for public works and professional services contracts. 4. Prepare and review District legal documents such as contracts, resolutions, and leases. 5. Represent District's legal interests in relation to other government agencies. 6. Advise District on court rulings and legislation affecting the District and on legislation proposed by the District. Page 26 Regional Open S ice J Am MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-10 Meeting 01-03 January 31, 2001 AGENDA ITEM S AGENDA ITEM Authorization to Solicit Bids for Four Fire Pumpers GENERAL MANAGER'S RECOMMENDATION Authorize staff to advertise for bids to purchase four fire pumpers. BACKGROUND The District's five-year capital equipment schedule provides for four fire pumpers for District patrol trucks. Two are replacement pumpers and two are for additional patrol trucks purchased in fiscal year 2000-2001. These pumpers will be 125-gallon slip-on units with significantly increased performance and reliability superior to the existing units they are replacing. Four fire pumpers with these specifications were purchased in the spring of 1999. Staff has been satisfied with the increased performance and reliability of these new units and recommends that we continue to upgrade the older units. In order to obtain the fire pumpers prior to the 2001 fire season,the purchase order for these four pumper units must be placed prior to your approval of the fiscal year 2001-2002 budget. The estimated cost of the four units is $35,000. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. NiU •General Manager:L.Craig Britton Regional Open S ice Ao- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-12 Meeting 00-03 January 31, 2001 AGENDA ITEM 6 AGENDA ITEM Authorization to Change District's Designation of Author' -S' natories for Entering District Safe Deposit Boxes GENERAL MANAGER'S RECOMMENDATION 1. Adopt the attached Resolution of the Board of Directors Amending Rules of Procedure Regarding "Safe Deposit Box." 2. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering Safe Deposit Boxes (Mid- Peninsula Bank). DISCUSSION Section 2.50, "Safe Deposit Box", of your Rules of Procedure states that, "The authorized signature for entrance into the District's safe deposit box are any of the following: President, Treasurer, General Manager, and the District Clerk." In practice, it is typically only the District Clerk who accesses the District's safe deposit box, with the General Manager providing back-up as needed. The Board President and Treasurer have never had occasion to access the safe deposit box. Therefore, in order to avoid the need to change the signatories on the safe deposit box on an annual basis to reflect the new Board elected officers each year, it is recommended that the Rules of Procedure be amended to provide that the General Manager, Assistant General Manager, and District Clerk be authorized for entrance into the District's safe deposit box. Prepared by: Deirdre Dolan, District Clerk Contact person: Same as Above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org •web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett, Kenneth C.Nitz •General Manager:L.Craig Britton RESOLUTION NO. 0 1- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING RULES OF PROCEDURE—SAFE DEPOSIT BOXES Section 2.50 of the Rules of Procedure of the Board of Directors of the Midpeninsula Regional Open Space District is hereby amended to read as follows: Section 2.50 Safe Deposit Box The authorized signatories for entrance into any safe deposit box of the Midpeninsula Regional Open Space District are any of the following: General Manager, Assistant General Manager, and District Clerk. JAVo-25-2001 THU 09:26 AM MID PENINSULA BANK FAX NO, 6503237421 P. 02 i SAFE DEPO,. SIGNATURE CARD - NON ► .ASONAL Renter: MIDPENINSULA REGIONAL OPEN SPACE. FinancialInstitution: �O�Coxrper�8ln8 DISTRICT 33o D1STEL CIRCLE Pala Alto,CA "301 LOS ALTOS,CA t1 M RENTAL.AOSEEMEWT MtaPENINSULA REGIONAL OPEN SPACE DISTRICT, hereinafter "Renter", "!.asses". hereby applies to Mid-PGnbtsuls t3ank, hereinafter Wu*, "your",'1eSSor",to rent the safe deposit box in accordance with the terms and conditions contained on both sides of this card and,in consideration of the rental and the delivery of the two keys to the box,the receipt of which is hereby acknowledged,gees to pay the rental fees and to comply in all respects with and be bound by all the terms,conditions,rules and regulations referred to or Included in this Agreement. CORPORATE i ASSOCIATION RESOLUTION I hereby cedily that I am the duly qualified Secretary of MIOPENINSULA REGIONAL OPEN SPACE DISTRICT; that at a meeting regularly convened pursuant to its Bylaws on January 31,2001,or by special action without a meeting,its Board of Directors adopted a resolution which has not since been modified or revoked,of which the following is a true copy: "Resolved that any one(1)of the Authorized Signers below bo and they hereby are authorized to enter into such safe deposit rental agreameM(s) with Mid-Peninsula flank,as they shall deem proper,to have access to and to surrender the box or boxes,t0 receive and receipt for any contents of the box or boxes or other prop" In your possession for storing or safekeeping and to execute releases of liability with respect to any such transactions, until you receive at the location at which the safe deposit box or boxes may be rented a cartIfied cry of a resolution revokingor modifying this resoution." i further certily that the signatures below are genuine signatures of the persons designated in the resolution. CERTIFIED TO AND ATTESTED BY: 'SemlaX ry or Assistant CORPORATE X SEAL *NOTE:in the case the Secretary or other certifying officer is designated by the resolutions as one of the signing offictirs,this resolution must also be gtgnod by a second Director of the Corporation. Renter- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Box Number: 2705 Number of Signers Required: Any one(1)of the Authorized Signer(S)Shown below. The Sigrws below autharize the Financlaf Institution 10 aulomaticelify charge ac count otot139o201 for the Safe Deposit Sr rental amount when due. At�TH�t> tZED Sl>isN 1Rj3�AtiiD TiTI Et32 IDENTIFICATION X _ _ SSN: Phone:(H): 00(W):(41b)691-12 L CRAIG BRITTON,tiENERAL MANAGER Doh Street: Job: ID: X SSW: Phone:ft (W):(415)691-1200 JOFiN M ESCOBAR,A SISTANT GENERAL . Street: MANAGER Date Job: io: X_� SSN: Phone:(H): (W): DEIR�C DOLAN,DISTRICT LLERK Dale Strut: Job: ID: ADDITIONAL TERMS AND CONDITIONS CONTINUED ON REVERSE SIDE JAN-25-2001 THU 09:27 AM MID PENINSULA BANK FAX NO. 6503237421 P. 03 SAFE DEpob, o' SIGNATURE CARD — NON V—.4SONAL Renter: MIDPENINSULA REGIONAL OPEN SPACE Financild Mid-PiliflikIII41111111 DISTRICT Institution: 42o Cowper Silted 33o DISTEL CIRCLE Palo Alto,CA 94301 LOS ALTOS,CA 94M RENTAL AGREEMENT MIMENINSULA REGIONAL OPEN SPACE DISTRICT, h0reliniliftr -Renter". Imsee", hereby applies 10 tAkl-ftnbM" "", hereinafter "you'. -your',"Iessor",to rent tho sale de"sil box in accordance with the terms and conditions contafri9d on both sides of ft card and,in consideratlon of the rental and tho delivery of the two keys to the box,the receipt of which Is hereby acknowledged,agrees to pay the rentilit fees and to comply In 811 respects with and be bound by all the term,conditions,rules and regulations referred to or included In this Agreement. CORPORATE I ASSOCIATION RESOLUTION I hereby corlify that I am the duty qualified Secretary of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT; that at a meeting regularly converted pursuant to ft Bylaws on January 31,2001,or by special action without a meeting,Its Board of Directors adopted it resolution which has not since been modified or revoked,of which the following Is a true copy: "Resolved that any one(1)of the Authorized Signers below be and they hereby we authorized to enter into such safe deposit rental aWoemenl(s) with Mid-Peninsula Bank,as they shall doom proper,to have access to and to surrender the box or bows.to receive and receipt for any contents of the box or boxes or other property in your possession for storing or saleikeepIng and to execute releases of liability with respect to any such transactions, until you rocolVe at the location at which the safe deposit box or boxes may be rented a certified copy of a resolution revoking or modifying this rosoluboA." I fur lhw certify that the signatures below are genuine signatures of the persons designated In the resolution. CERTIFIED TO AND ATTESTED BY: X IsVordpiry or Assistant Secretary CORPORATE X SEAL "NOTE:In the case the Secrotary or oltw certifying~Is designated by the resolutions as one of the signing officers,this resolution must also be signed by a second Director of the Corporation. Renter-. MW)PFNINSLILA REGIONAL OPEN SPACE DISTRICT am Nuftier, 2704 Nuri*ar of Signers Required: Any one(1)of the Authorized Signer(s)shown below. The Signers below authorize the Financial Institution to butOMMICONY charge account 010839=1 W the Safe piflipoiell Box reatall&MOUM When due. ATM-% !Q9ffMM&TM X SSW; Phone:(H): (Wy.(A IS)691-1200 VCRAIG BRITT9,GENERAL MANAGER Date Street; Job: 10. X -- SSN- Phone:(H): (W):(415)691-1200 JOHN M ESCOSAk-AWISTANT GEm-rzAX- Sired. MANAGER Data Job: 10: X SSN: Phone*(H).* (W): DEIRtJRE C DOLAN,DISTRICT CLERK Date Sired: Job: 10. ADDITIONAL TERMS AND CONDITIONS CONTINUED ON REVERSE SIDE JAN-25-2001 THU 09:27 AM MID PENINSULA BANK FAX N0, 6503237421 P. 04 SAFE DEPOb,- if SIGNATURE CARD - NON _ .>iSQNAL Reuter: _ MIDPENINSULA REGIONAL OPEN SPACE Financial Bilink InStItUlt OI : aio�c,�llins'sire et DISTRICT Palo Alto,CA 94301 330 DISTEL CIRCLE LOS ALTOS,CA 94022 RENTAL AGREEMENT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, hereinafter "Renter", 'lessee", hereby applies to Mid-Peninsula Bank, hereinaflar you", "Your","lessor",to rent the Safe deposit box in accordance with the terms and conditions contained on both sides of this car ,I ro complyan of the rental and the delivery of the two keys to the box,the receipt of which is hereby acknowledged,agrees to pay respects with and be bound by all the terms,conditions,rules and regulations referred to or included in this Agreement. CORPORATE!ASSOCIATION RESOLUTION I hereby certify that I am the duty qualified Secretary of MiDPENINSULA REGIONAL OPEN SPACE DISTRICT, that at a meeting regularly convened pursuant to its Bylaws on January 31.2001,or by special action without a meeting,its Board of Directors adopted a resolution which has not since boon modified or revoked,of which the following is a true copy: "Resolved that any one(1)of the Authorized Signers below be and they hereby are authorized 10 enter into Such sale deposit rental agrooment(s) with Mid-Peninsula Bank,as they shall deem proper,to have access to and to surrender the box or boxes,to receive and receipt for any contents of the box or boxes or other property in your possession for storing or safekeeping and 10 execute releases of liability with respect to any such transactions, until you receive at the location at which the safe deposit box or boxes may be rented a certified copy of a resolution revoking or modifying this resolution" i further cattily that the signatures below are genuine signatures of the persons designated In the resolution. CERTIFIED TO AND ATTESTED BY: X 'Secretary or Assistant Secretary CORPORATE X SEAL 'NOTE:in the case the Secretary or other certifying officer is designated by the resolutions as one of the signing officers,this resolution must also be signed by a socond Director of the Corporation. Renter. MIDPENiNSULA REGIONAL OPEN SPACE DISTRICT Box Number: 2705 Number of Signers Required: Any one(1)of the Authorized Slgner(s)shown below. The Signers below authorize the Financial institution to automatically charge account 01093MOI for the Sato Deposit Sort rental amount when due. guTHdRiT;ED SiGNER(-S AND TIT E S IDjENTIFiCATION X _ _. ERAL SSN: Phone:(H): (W):(415)691-1200 L—CRAIG 8RITTON,GEN MANAGER Date Street: Job: ID: X _ _ SSN: Phone:(li): (Wr(415)591-1200 JOHN M ESCOBAR,ASSISTANT GENERAL Street: MANAGER Date Job. ID: X _ SSN: Phone:(H): (W): DEiRDRE C DOLAN,DISTRICT CLERK Date Street: Job: 10: ADDITIONAL TERMS AND CONDITIONS CONTINUED ON REVERSE SIDE JAN-:25-2001 THU 09:26 AM MID PENINSULA BANK FAX NO. 6503237421 P. 01 MID-PENINSULA BAND FACSIM1t.E COVER SHEET Please deliver these pages immediately CoNPID NTMITY NOTICE The vtftumation contained in dris facsirnik Ines aGe Is privileged or Wnfiduttial information intended only for ncc use by the individual or panty n4nW below. If you me not 1k intonded recipient or the cmploytx or agent responsible for dctiming it to dul intended recipient.you arc hurby rnttified that noy disserninmion,distribution or copying of this communication is prohibited. It you have received this comrnunieatiun In error, please im»ttcdi�ciy notify trs by tetcphmw at the tdgAmm number listed below and return tht:original mcssape to to at tln:addresa below. Ihunk yw mate: January 25,2001 To: DF,IRDRL DOLAN Company: MIDPLNINSULA REGIONAL OPEN SPACE DISTRICT Fax Number: 650-691-0485 Subject: REVISED SAFE DEPOSIT BOX SIGNATURE CARDS From: Kathryn Llewellyn-Herne W Our Fax Numtvr: 650.323.9059 - Total number of pages sent(including this page): 4 Ilardcopy: ❑will follow ® will not follow If there is any problem receiving this transmission,or if you have questions,please call the phone number shown below. 420 Cowper Street Palo Alto, California 94301 (650) 614-5773 direct e-mail: kllewell@mpbk.com Claims No. 01-02 Meeting 01-03 Date: Jan. 31, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1082 1,100.00 Aaron's Septic Tank Service Sanitation Services 1083 125.00 Jen Abronson Public Affairs Intern-Stipend 1084 1,268.68 Ace Fire Equipment&Service Co., Inc. Fire Extinguisher Service 1085 508.23 Acme&Sons Sanitation Sanitation Services 1086 138.71 ADT Security Services Alarm Service 1087 25.00 American Red Cross CPR Testing-M. Ken 1088 437.50 Susannah Anderson Minshall Reim.--Academy Expense-ARC/PRAC 1089 246.05 Ang Newspapers Recruitment Advertisement 1090 52.77 AT&T Telephone Service 1091 139.13 A T&T Wireless Services, Inc. Cell Phone 1092 229.46 A T&T Wireless Services Cell Phone Charges 1093 538.74 Avaya Communication Telephone Maintenance Service 1094 3,625.20 BNY Western Trust Company Note Paying Agent Fee 1095 245.58 Baron Park Supply Co. Field Supplies 1096 152.06 Bruce Barton Pump Service, Inc. Water Pump 1097 14,000.00 Berliner&Kidder Appraisal Services 1098 98.07 Browning-Ferris industries Refuse Collection 1099 318.00 Bill's Towing Service Towing Services 1100 54.26 California Chamber of Commerce Compliance Posters 1101 322.53 California Water Service Company Water Service 1102 634.00 Camino Medical Group Medical Services 1103 95.00 CARPOSA Membership-Britton, Escobar&Baillie 1104 376.00 Chicago Title Company Title&Escrow Fees 1105 22.15 Contemporary Engraving Name Tag Engraving 1106 4,413.75 Cotton, Shires&Associates, Inc. Geological Services 1107 112.50 Custom Alignment Vehicle Alignment 1108 116.68 Dennis Dart Vehicle Expense 1109 747.55 Direct Advantage Workstation Furniture 1110 57.00 Brendan Downing Reimbursement--EMT Recert. Fees 1111 220.00 Du-All Safety Haz Mat Training-Newburn&Beckman 1112 54.20 Emergency Light Service Center Lights 1113 86.74 FedEx Express Mail Service 1114 570.77 Firestone Tire&Service Centers Vehicle Maintenance&Repairs 1115 4,092.93 First American Real Estate Solutions Microfiche 1116 92.94 Tom Fischer Vehicle Expense 1117 389.75 Foster Bros. Security Systems, Inc. Key Duplication 1118 48.15 Franciscan Glass Company, Inc. Glass Replacement 1119 773.06 Gardenland Power Equipment Field Supplies 1120 33.61 G&K Services Shop Towel Service 1121 114.90 GreenWaste Recovery, Inc. Waste Collection 1122 1,793.47 Home Depot Field Supplies 1123 4,080.45 Howard Rome Martin&Ridley LLP Legal Services 1124 140.00 Instashred Security Services, LLC Destruction of Old Records 1125 20.00 *1 Jaco Environmental Old Appliance Recycler-MO Refrigerator 1126 112.01 J.C. Penny Uniforms 1127 423.20 Jobs Available Recruitment Advertisement 1128 9.72 Keeble&Shuchat Photography Photographic Reproduction 1129 7,500.00 Kier&Wright Engineering Services-Fletscher Acq. 1130 917.20 Kinko's Printing Services Page 1 Claims No. 01-02 Meeting 01-03 Date: Jan. 31, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1131 250.00 League of California Cities Subscription 1132 471.50 Liebert Cassidy Whitmore Legal Services 1133 528.01 Los Altos Garbage Company Waste Disposal 1134 135.00 Los Altos Town Crier Recruitment Advertisement 1135 177.98 MCI Worldcom Telephone Service 1136 318.60 Minton's Lumber&Supply Field Supplies 1137 1,200.00 Edward C. Mirch Leadership Academy Training 1138 633.39 Moffett Supply Janitorial Supplies 1139 105.07 Noble Tractor Inc. Tractor Oil 1140 193.08 Northern Energy Propane Service 1141 1,334.24 Office Depot Office Supplies 1142 1,896.00 Office Team Office Temp Service 1143 611.21 Orchard Supply Hardware Field Supplies 1144 1,629.13 Pacific Bell Telephone Service 1145 870.00 Pacific Coast Trane Service HVAC Servicing--SRO Office 1146 3,335.54 PAL Foundation Habitat Restoration Tree Removal 1147 69.16 Peninsula Blueprint Reprographic Centers Printing Services 1148 214.65 PIP Printing Printing Services 1149 255.05 Pitney Bowes Credit Corporation Postage Meter Lease 1150 227.95 Precision Engravers Name Tag Engraving 1151 13.48 Rancho Ace Hardware&Garden Shop Field Supplies 1152 52.44 Lori Raymaker Reimbursement--Business Meeting Expense 1153 201.95 Recreational Equipment, Inc. Uniform Supplies 1154 3,000.00 Reserve Account--Pitney Bowes Postage 1155 221.93 Romic Environmental Technologies, Corp. Hazardous Waste Removal Service 1156 1,374.04 Russ Enterprises, Inc. Metal Signs 1157 1,016.24 San Francisco Chronicle Recruitment Advertisement 1158 1,566.24 San Jose Mercury News Recruitment Advertisement 1159 35.00 Santa Cruz Co. EMS-Health Services Agency EMT Recertification--G. Kern 1160 41.94 State Board of Equalization Diesel Fuel Tax 1161 77.00 Sequoia Analytical Water Testing 1162 139.10 Summit Uniforms Uniforms 1163 569.47 Sunnyvale Ford Vehicle Maintenance&Repairs 1164 1,384.05 Swanson Hydrology&Geomorphology Hydrological Assessment-Sierra Azul 1165 5.00 Swift Jeep Chrysler Plymouth Dodge Tire Disposal Fee 1166 314.11 Tadco Supply Janitorial Supplies 1167 395.27 Therma Corp. Quarterly HVAC Service-MO 1168 136.09 Tooland, Inc. Field Supplies 1169 67.79 David Topley Reimbursement--Conference Expense 1170 18,108.39 2M Associates Coastal Annexation Consultants 1171 128.10 Turf&Industrial Equipment Co. Tractor Supplies 1172 3,361.25 Underwood&Rosenblum, Inc. Topographic Surveying Services 1173 163.64 United Rentals Trencher Rental 1174 225.00 Verio Internet Provider 1175 100.64 West Group Payment Center Legal On-Line Service 1176 443.83 West Tek Supply, Inc. Field Supplies 1177 35.13 Wildfire, Inc. Fire Safety Supplies 1178 166.13 Michael Williams Vehicle Expense&IRWA Dues Page 2 Claims No. 01-02 Meeting 01-03 Date: Jan. 31, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1179 432.95 The Workingman's Emporium Uniforms 1180 130.00 *2 WTBA Conference Training-M.Newburn&C. Beckman 1181 4,571.48 VISA 263.30 Resource Documents 502.18 Business Meeting Expense 566.00 Conference&Airfare Expense 149.16 Field Supplies 175.00 Recruitment Advertisement 711.27 Vehicle Supplies 493.84 Office Supplies 1534.00 Seminar&Training 176.73 Enterprise Rental Repairs *1 Urgent Check Issued January 18, 2001 *2 Urgent Check Issued January 16, 2001 Total 104,605.94 Page 3 Claims No. 01-02 Meeting 01-03 Date: Jan. 31, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1082 1,100.00 Aaron's Septic Tank Service Sanitation Services 1083 125.00 Jen Abronson Public Affairs Intern-Stipend 1084 1,268.68 Ace Fire Equipment&Service Co., Inc. Fire Extinguisher Service 1085 508.23 Acme&Sons Sanitation Sanitation Services 1086 138.71 ADT Security Services Alarm Service 1087 25.00 American Red Cross CPR Testing-M. Ken 1088 437.50 Susannah Anderson Minshall Reim.--Academy Expense-ARC/PRAC 1089 246.05 Ang Newspapers Recruitment Advertisement 1090 52.77 AT&T Telephone Service 1091 139.13 A T&T Wireless Services, Inc. Cell Phone 1092 229.46 A T&T Wireless Services Cell Phone Charges 1093 538.74 Avaya Communication Telephone Maintenance Service 1094 3,625.20 BNY Western Trust Company Note Paying Agent Fee 1095 245.58 Baron Park Supply Co. Field Supplies 1096 152.06 Bruce Barton Pump Service, Inc. Water Pump 1097 14,000.00 Berliner&Kidder Appraisal Services 1098 98.07 Browning-Ferris Industries Refuse Collection 1099 318.00 Bill's Towing Service Towing Services 1100 54.26 California Chamber of Commerce Compliance Posters 1101 322.53 California Water Service Company Water Service 1102 634.00 Camino Medical Group Medical Services 1103 95.00 CARPOSA Membership-Britton, Escobar&Baillie 1104 376.00 Chicago Title Company Title&Escrow Fees 1105 22.15 Contemporary Engraving Name Tag Engraving 1106 4,413.75 Cotton, Shires&Associates, Inc. Geological Services 1107 112.50 Custom Alignment Vehicle Alignment 1108 116.68 Dennis Dart Vehicle Expense 1109 747.55 Direct Advantage Workstation Furniture 1110 57.00 Brendan Downing Reimbursement--EMT Recert. Fees 1111 220.00 Du-All Safety Haz Mat Training- Newburn&Beckman 1112 54.20 Emergency Light Service Center Lights 1113 86.74 FedEx Express Mail Service 1114 570.77 Firestone Tire&Service Centers Vehicle Maintenance&Repairs 1115 4,092.93 First American Real Estate Solutions Microfiche 1116 92.94 Tom Fischer Vehicle Expense 1117 389.75 Foster Bros. Security Systems, Inc. Key Duplication 1118 48.15 Franciscan Glass Company, Inc. Glass Replacement 1119 773.06 Gardenland Power Equipment Field Supplies 1120 33.61 G&K Services Shop Towel Service 1121 114.90 GreenWaste Recovery, Inc. Waste Collection 1122 1,793.47 Home Depot Field Supplies 1123 4,080.45 Howard Rome Martin&Ridley LLP Legal Services 1124 140.00 Instashred Security Services, LLC Destruction of Old Records 1125 20.00 *1 Jaco Environmental Old Appliance Recycler-MO Refrigerator 1126 112.01 J.C. Penny Uniforms 1127 423.20 Jobs Available Recruitment Advertisement 1128 9.72 Keeble&Shuchat Photography Photographic Reproduction 1129 7,500.00 Kier&Wright Engineering Services-Fletscher Acq. 1130 917.20 Kinko's Printing Services Page 1 Claims No. 01-02 Meeting 01-03 Date: Jan. 31, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1131 250.00 League of California Cities Subscription 1132 471.50 Liebert Cassidy Whitmore Legal Services 1133 528.01 Los Altos Garbage Company Waste Disposal 1134 135.00 Los Altos Town Crier Recruitment Advertisement 1135 177.98 MCI Worldcom Telephone Service 1136 318.60 Minton's Lumber&Supply Field Supplies 1137 1,200.00 Edward C. Mirch Leadership Academy Training 1138 633.39 Moffett Supply Janitorial Supplies 1139 105.07 Noble Tractor Inc. Tractor Oil 1140 193.08 Northern Energy Propane Service 1141 1,334.24 Office Depot Office Supplies 1142 1,896.00 Office Team Office Temp Service 1143 611.21 Orchard Supply Hardware Field Supplies 1144 1,629.13 Pacific Bell Telephone Service 1145 870.00 Pacific Coast Trane Service HVAC Servicing--SRO Office 1146 3,335.54 PAL Foundation Habitat Restoration Tree Removal 1147 69.16 Peninsula Blueprint Reprographic Centers Printing Services 1148 214.65 PIP Printing Printing Services 1149 255.05 Pitney Bowes Credit Corporation Postage Meter Lease 1150 227.95 Precision Engravers Name Tag Engraving 1151 13.48 Rancho Ace Hardware&Garden Shop Field Supplies 1152 52.44 Lori Raymaker Reimbursement--Business Meeting Expense 1153 201.95 Recreational Equipment, Inc. Uniform Supplies 1154 3,000.00 Reserve Account--Pitney Bowes Postage 1155 221.93 Romic Environmental Technologies, Corp. Hazardous Waste Removal Service 1156 1,374.04 Russ Enterprises, Inc. Metal Signs 1157 1,016.24 San Francisco Chronicle Recruitment Advertisement 1158 1,566.24 San Jose Mercury News Recruitment Advertisement 1159 35.00 Santa Cruz Co. EMS-Health Services Agency EMT Recertification--G. Kern 1160 41.94 State Board of Equalization Diesel Fuel Tax 1161 77.00 Sequoia Analytical Water Testing 1162 139.10 Summit Uniforms Uniforms 1163 569.47 Sunnyvale Ford Vehicle Maintenance&Repairs 1164 1,384.05 Swanson Hydrology&Geomorphology Hydrological Assessment-Sierra Azul 1165 5.00 Swift Jeep Chrysler Plymouth Dodge Tire Disposal Fee 1166 314.11 Tadco Supply Janitorial Supplies 1167 395.27 Therma Corp. Quarterly HVAC Service-MO 1168 136.09 Tooland, Inc. Field Supplies 1169 67.79 David Topley Reimbursement--Conference Expense 1170 18,108.39 2M Associates Coastal Annexation Consultants 1171 128.10 Turf&Industrial Equipment Co. Tractor Supplies 1172 3,361.25 Underwood&Rosenblum, Inc. Topographic Surveying Services 1173 163.64 United Rentals Trencher Rental 1174 225.00 Verio Internet Provider 1175 100.64 West Group Payment Center Legal On-Line Service 1176 443.83 West Tek Supply, Inc. Field Supplies 1177 35.13 Wildfire, Inc. Fire Safety Supplies 1178 166.13 Michael Williams Vehicle Expense&IRWA Dues Page 2 Claims No. 01-02 Meeting 01-03 Date: Jan. 31, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1179 432.95 The Workingman's Emporium Uniforms 1180 130.00 *2 WTBA Conference Training-M.Newburn&C. Beckman 1181 4,571.48 VISA 263.30 Resource Documents 502.18 Business Meeting Expense 566.00 Conference&Airfare Expense 149.16 Field Supplies 175.00 Recruitment Advertisement 711.27 Vehicle Supplies 493.84 Office Supplies 1534.00 Seminar&Training 176.73 Enterprise Rental Repairs 1182R 257.49 A T&T Wireless Service Telephone Service 1183R 1,200.00 Slaght Living Trust Ranger Residence Rental Agreement 1184R 386.93 Petty Cash Vehicle Expense, Volunteer&Docent Supplies, Office Supplies, Local Business Meeting Expense, Conference Expense& Postage *1 Urgent Check Issued January 18, 2001 *2 Urgent Check Issued January 16, 2001 Total 106,450.36 Page 3 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: January 26, 2001 Re: FYI's 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax: 650-691-0485 • E-mail: mrosdoopenspace.org • Web site: www.openspace.org Regional Open S, e+e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Memorandum January 23, 2001 To: Craig Britton,General Manager From: Paul McKowan, Volunteer Coordinator Subject: Volunteer Trail Patrol Activity Summary 2000 Annual Report From: 1/1/00 To: 12/31/00 VIOLATIONS OBSERVED ° aea� des < . PRESERVES $ r� TOTAL PATROL HOURS '0� G C7ti Coal Creek 66 2 1 3 El Corte de Madera 115 4 7 6 17 El Sereno 2 Foothills 1 Fremont Older 149 8 8 20 36 La Honda Creek 11 Long Ride 50 8 4 **2 14 Los Trancos 25 Monte Bello 150 3 3 2 2 10 Picchetti 32 2 3 5 Pul as Ride 170 7 7 Purisima Creek 62 1 10 1 2 3 17 Rancho 1,362 4 1 1 1 7 Ravenswood 1 Russian Ride 96 1 1 3 3 8 Saratoga Gap 14 Sierra Azul 44 1 1 2 Skyline Ride 84 St.Joseph's Hill 39 21 4 15 40 Stevens Cr. Shoreline 3 Teague Hill 4 Thornewood 4 Windy Hill 163 1 32 5 38 TOTAL VIOATIONS 10 58 30 86 13 5 2 204 PER VIOLATION TYPE PERCENTAGE OF 5% 28% 15% L42% 6% 3% 1% 100% TOTAL VIOLATIONS* Total Violations Observed: 204 Total Patrol Hours: 2,647 Average Patrol Hours Per Week: 51 *Violations of this type as a percentage of the total number of violations observed **Visitors collecting lichen Regional Open S1 :e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Memorandum January 23, 2001 To: Craig Britton, General Manager From: Paul McKowan, Volunteer Coordinator Subject: Volunteer Trail Patrol Activity Summary From: 10/1/00 To: 12/31/00 VIOLATIONS OBSERVED PRESERVES Mgr c TOTAL PATROL HOURS Coal Creek (9) 1 1 El Corte de Madera (35) 2 4 6 Fremont Older (28) 1 5 6 La Honda Creek (2) Long Ridge (8) 4 2 **2 8 Los Trancos (8) Monte Bello (68) Picchetti (10) 2 2 4 Pulgas Ridge (8) 1 1 Purisima Creek (25) 2 2 Rancho (325) Russian Ridge (11) Saratoga Gap (5) Sierra Azul (18) 1 1 2 Skyline Ridge (28) St. Joseph's Hill (15) 8 1 9 Teague Hill (2) Windy Hill 46) 13 2 15 TOTAL VIOATIONS 2 15 6 24 3 2 2 54 PER VIOLATION TYPE PERCENTAGE OF 4% 2$% 11% 44% 5% 4% 4% 100% TOTAL VIOLATIONS Total Violations Observed: 54 Total Patrol Hours: 651 Average Patrol Hours Per Week: 54 *Violations of this type as a percentage of the total number of violations observed **Visitors collecting lichen Bay Area Trails Preservation Council January 10, 2001 Board of Directors, and L. Craig Britton, General Manager MidPeninsula Regional Open Space District 330 Distel Circle Los Altos, California 94022 Our Steering Committee members would like to express their support of decisions reached by the District in the past year curtailing mountain bike access in select preserves. Ultimate displacement of traditional passive users by a more aggressive mountain biker presence is an often-overlooked consequence of"multi-use"trails. The inevitable, negative impacts caused by active recreational pursuits on flora and fauna in natural preserves must be addressed if the preserves are to be protected. Your Board and staff demonstrated admirable wisdom and conviction in your commitment to the lands you hold steward over. May the coming year bring more of the same. `Sincerely, Nancy Sand President D JA N 1 9 2001 P.O. Box 153 Corte Madera, CA 94976 Page 1 of 2 Kristi Webb From: David King <davidkm@home.com> To: <mrosd@openspace.org> Sent: Thursday,January 18, 2001 2:46 PM Subject: bicyclists ruining the forest experience To Whom it May Concern: Once again, I am disappointed to have to register yet another complaint about rude, inconsiderate and obnoxious bicyclists ruining an attempt at a peaceful afternoon walking in the forest. Most of my experience and ongoing complaints concern Purisima Creek Redwoods. Doesn't it seem the least bit odd to you that vehicles of any sort should be permitted in a public forest or nature/wildlife preserve. People that I know hike to get away from noise and going fast. Bicycles careening through a forest destroy any semblance of a sanctuary from the stresses of the outside world. Could there be anything more innocuous that a peaceful walk in the woods? But, the hordes of impolite jerks have destroyed even this sanctuary of last resort. In the case of Purisima Creek, they routinely use the Soda Gulch Trail. I have almost come to blows on several occasions with these troglodytes. I think that I will begin to carry long, sturdy stick just perfect for inserting into moving spokes; unless, of course, you do something meaningful about this deteriorating situation. In situations to numerous to mention, I have had to jump out of the way to avoid being hit by riders descending Harkins Ridge Road at high rates of speed. If you're not jumping out of the way, your worrying about having to jump. This does not contribute to a peaceful walk in the woods. Just this last weekend, I took a newcomer on a hike at PCR and she even commented on the rude cyclists. More than once, bikers descending the Purisima Creek Trail toward the H-P Road trailhead have streamed through huge puddles, at speed, oblivious to my presence until I screamed at them for covering me with muddy water. They just don't give a damn about anybody but themselves and should be banned from most, if not all,parks. Set aside some specific area, far away from me,where they are free to hoot and yell and ride fast. I don't care what they do, AS LONG AS THEY DON"T RUIN MY DAY. Finally, I would add that I ride my mountain bike many miles each week and have a very good time doing so while being extremely sensitive to impinging on the rights of others. As a matter of choice,however, I do not ride my bike in forests as that would seem to pervert the very reason for preserving forests in the first place. 1/18/01 Page 2 of 2 If you have any questions,please do not hesitate to contact me. Otherwise, I would appreciate the courtesy of a response. Thank you very much. David King David King Design Associates 650.347.4101 Using only genuine, 100%recycled electrons i 1/18/01 Regional Open S ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 11, 2000 Ms. Geri Kennedy 263 Alameda de las Pulgas Redwood City, CA 94062 Subject: Restoration and Habitat Enhancement of Pulgas Ridge Open Space Preserve Dear Ms. Kennedy: Thank you for your letter of December 5, 2000 regarding the phased Eucalyptus tree removal as a part of the Habitat Restoration Plan at Pulgas Ridge Open Space Preserve. Due to the Board's December holiday meeting schedule,we were not able to respond to your letter until now. The Board recognizes your concerns about the temporary impacts to areas of Pulgas Ridge during the recent tree removal efforts. The goal of habitat restoration at Pulgas Ridge is create viable native habitats that are self-sustaining over time. Given the biology of invasive non-native species, this is a long-term goal and can take over 30 years to achieve. Since the removal of the trees in November, District staff along with the California Conservation Corps have dedicated over 200 person hours to chipping and removing the downed limb material. After one more crew day scheduled this month, the site should be in a good condition for planting and natural regeneration to occur. Planting of particular areas will follow a successional pattern by first planting native grasses,then shrubs and trees. In early December approximately 50 volunteers successfully planted native grass plants in an area where Acacia were removed last year. This site will be monitored and used as a model for other areas. The recent restoration efforts removed only a portion of the larger Eucalyptus trees at Pulgas Ridge. It was a selective removal, not a clear-cutting operation,retaining substantial trees to minimize the short-term visual impact and phase the changes to the habitat over time. The larger stumps of removed Eucalyptus trees were treated with herbicide and left in the ground. They will be treated at least three more times to prevent resprouting. The isolated trees remaining and those on steep slopes will be evaluated for future removal by hand crews once the habitat stabilizes. The Habitat Restoration Plan for Pulgas Ridge is a long-term commitment in which the priority is to systematically restore areas of the preserve that are most threatened by invasive, non-native species. The management area and the invasiveness ranking of the 330 Distel Circle * Los Altos,CA 94022-1404 * Phone:650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org #Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz 0 General Manager:L.Craig Britton Ms. Geri Kennedy January 11,2001 Page two non-native species determine restoration efforts conducted by staff, volunteers, and California Conservation Corps. Over the next three months, four volunteer days have been scheduled to pull Broom species, Acacia and Eucalyptus seedlings in the management areas treated thus far. If you want to participate in these volunteer days please contact Paul McKowan, the District's Volunteer Coordinator. Restoration efforts have begun in the northern portion of the preserve, and not until native vegetation becomes established will restoration begin in the southern areas. Upon completion of this plan, all areas with non-native vegetation will be restored. Control of invasive non-native species, revegetation, maintenance, and monitoring are proposed to continue incrementally each year at Pulgas Ridge until completion, as stated in the restoration plan. I hope that we have adequately addressed your concerns about this project. We feel the restoration efforts at Pulgas Ridge exemplify the District's resource management mission to protect and restore the diversity and integrity of its land resource. If you have any further questions regarding natural resources on District lands, please contact Jodi Isaacs, the District's Resource Management Specialist. Since ly, t . l e neth C. Nitz, President Board of Directors/ KCN/j i 2 Regional Open ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 11, 2001 Mr. Robert Zatkin 140 Springdale Way Redwood City, CA 94062 Dear Mr. Zatkin: Thank you for your December 12, 2000 letter regarding trail construction, maintenance, and funding of maintenance at El Corte de Madera Creek Open Space Preserve. Because of the holiday schedule, the Board of Directors was not able to review your letter until its regular meeting last night. The Board shares your concern over the protection of natural resources at the El Corte de Madera Creek Open Space Preserve. In response to your questions, we offer the following information: 1. What standard does the District use for establishing trail alignments and constructing trails on MROSD lands? The Midpeninsula Regional Open Space District (District) philosophy for trail construction is based upon the following general principles: • Trails should respond to the topography, following contours at a no more than a 10% gradient. • Trails should avoid sensitive areas if possible, and if not possible, measures should be taken to minimize the effect of trail construction. • Existing road/trail alignments built by previous property owners may be used if they result in trails consistent with other principles. This philosophy is applied in the field by highly trained personnel with extensive expertise in trail construction and maintenance. In the process, they refer to a number of state-of-the-art technical references including the following documents: • Handbook for Forest and Ranch Roads, William E. Weaver and Danny K. Hagan, Pacific Watershed Associates; Mendocino County Resource Conservation District, California Department of Forestry and Fire Protection, and the USDA Soil Conservation Service; June 1994 • Trails Handbook, State of California Department of Parks and Recreation, Sacramento, CA 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Zatkin January 11, 2001 Page 2 • Rural Road Maintenance Standards, Draft, San Mateo County Department of Public Works, June 2000 In addition, the District frequently employs expert consultants in geology, geotechnical engineering, hydrology, and biology to assist in the development of trail plans following good environmental and engineering practices. 2. Were different standards applied to establishing trail alignments and constructing trails within the El Corte de Madera Creek Open Space Preserve? Most of the nearly 30-mile trail system at the El Corte de Madera Creek Open Space Preserve pre-dates the District's acquisition of the land. Logging and motorcycle use of the land while under private ownership created a maze of steep roads and trails. After acquiring the property, the District spent nearly two years working with a citizen task force and the community to create an acceptable trail plan balancing the desires of the different preserve visitors with environmental issues. The District's Board of Directors adopted this Plan at their June 26, 1996 meeting. An evaluation of all trails at the Preserve was conducted as a part of developing the plan. Many of the existing steep trails were inconsistent with the District trail philosophy and were slated for closure. Most of the closures identified in the trail use plan have been completed. Trail Use Plan Study Area 2 was identified for further study of trail options. In early 1999 the Board of Directors reviewed the Trail Plan for this area, which included a number of additional trail realignments and closures. Copies of the approved Trail Use Plans are attached. 3. How frequently is the entire trail system in El Corte de Madera Creek Open Space Preserve inspected for degradation? During the months of November, December and January of each year Field Staff conducts routine inspections of each trail for winterizing needs and safety issues. They also conduct an annual inspection of each trail focusing just on safety issues. In additional to monthly winter inspections, in 1999 the District contracted with a Registered Geotechnical Engineer/Hydrologist to conduct a comprehensive inspection of all El Corte de Madera trails. He provided recommendations for site- specific maintenance and repair treatments that are being implemented over time. Zatkin January 11, 2001 Page 3 4. What is the criteria of inspection for degradation upon which trail maintenance decisions are made at El Corte de Madera Creek Open Space Preserve? Staff follows accepted practices taught at trail building and maintenance courses and recommendations made by professional consultants, combined with our years of experience. Staff frequently refers to the technical references listed under Item 1 above. 5. What trails, and portions of trails, are currently scheduled for maintenance in the El Corte de Madera Creek Open Space Preserve? Currently all designated trails at El Corte de Madera Creek Open Space Preserve are open for use. The maintenance focus for last year was Methuselah Trail, and additional maintenance work within the Preserve is currently being planned for this upcoming spring/summer. 6. What is the fiscal commitment for the current fiscal year for trail maintenance in the El Corte de Madera Creek Open Space Preserve? This past year the District spent over $10,000 on trail maintenance within El Corte de Madera Creek Open Space Preserve. 7. What has been the fiscal commitment for each of the past ten years for trail maintenance in the El Corte de Madera Creek Open Space Preserve? Last year major work was completed at El Corte de Madera Creek Open Space Preserve because of storm damage from previous years of heavy rain. Average trail maintenance cost for the past ten years has been approximately $2,000 a year. 8. What is the entire alignment of the trail under construction that begins at the crossing of the Methuselah Trail over El Corte de Madera Creek, within the El Corte de Madera Creek Open Space Preserve? What are the entire alignments of trails under construction at the crossing of the Methuselah Trail over El Corte de Madera Creek? What are the entire alignments of trail under construction on the slopes adjacent to the crossing of the Methuselah Trail crossing over El Corte de Madera Creek? Please send a map containing these alignments. The changes to Methuselah Trail in the general vicinity of El Corte de Madera Creek are intended to realign the trail towards a planned trail bridge, allowing us to close and restore the existing degraded trail segment and the undesirable ground- Zatkin January 11, 2001 Page 4 level ford crossing. District staff is still in the process of designing the realignment, working with a team of engineers and biologists. 9. Have permits been obtained from the California Department of Fish and Game for the construction of the unfinished trail located in the stream valley of El Corte de Madera Creek? The work completed in late summer of 2000 did not alter the streambed, and therefore a Department of Fish and Game permit was not obtained. As mentioned above, District staff is still in the process of developing the precise design for the realignment to Methuselah Trail. After plans have been prepared, they will be reviewed by the Board and submitted to the appropriate regulatory agencies for permitting. Again, thank you for writing your concerns Sincerely, c' nneth C. Nitz, President Board of Directors KCN: SS/DS/JM cc: MROSD Board of Directors Attachments Regional Open 51 -e 1 `.. t. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ***REVISED*** INTER-OFFICE MEMORANDUM To: C. Britton, General Manager From: M. Williams, Real Property Representative Date: January 12, 2001 Subject: Signatory Landowners Agreement (Krone-Bishop Property), El Sereno Open Space Preserve Escrow closed for the subject transaction on December 22, 2000 eliminating the burden to provide water service and road maintenance to 22 private landowners, commonly known as "Montgomery Highlands". This transaction completes the purchase of the former Krone-Bishop 258.91 acre parcel which was conveyed to the District on June 30, 2000. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. Close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at their meeting of May 10, 2000. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement, Lease, Date/Res. No. Mgmt Agmt.) El Sereno Santa Clara Bishop-Krone 258.91 Fee May 10, 2000 510-27-033 - .28 San Jose Water Co. 00-23 510-28-012 Signatory 258.63 Water Tank Site* December 13, 2000 517-16-009 Landowners (22) 00-70 Dedication Date/ Mgmt. Status: Status: Closing Date (Open, Closed, CMU, (Intended Type Purchase Price GIS Code or Other) Withheld) June 30, 2000 Closed Intended Cash $2,000,000 December 22, Cl;r,eu $1,300,000** 2000 $3,300,000 Misc. Notes: * The District conveyed a .28-acre parcel to San Jose Water Company for the water tank site to the water system which will serve the Montgomery Highlands landowners. ** $800,000 was approved at the May 10, 2000 Board meeting for San Jose Water Co. to build a water system for Montgomery Highlands Assoc. and eliminate the burden to provide water and road maintenance to 22 private landowners. An additional $500,000 was approved to settle a dispute with the Signatory Landowners for a total District contribution of$1,300,000 to help cover the increased costs of the waters stem. cc: Board of Directors D. Dolan Accounting Planning/Operations-See attached copy of the December 13, 2000 Board Report(R-00-49)regarding the construction of the water tank adjacent to District land which will require a Permit to enter and oversight from staff. Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: January 31, 2001 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 Fax:650-691-0485 • E-mail: mrosd(popenspace.org • Web site: www.openspace.org RegionalOper ace January 19, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Mr. Pietro G. Denevi 129 Vista Road Court Los Gatos, CA 95032 b d C . RE: Bear Creek Redwoods Open Space Preserve y' Golf Course Proposal Dear Mr. Denevi: Your letter dated January 10, 2001, which arrived here on January 12, 2001, was too late to,be considered by the District Board of Directors at its meeting of January 10, 2001. Unfortunately, from your timing standpoint, their next scheduled meeting is January 31, 2001, well after the Board of Supervisors' meeting of January 23, 2001,when response to your letter is desired. Correspondence to the Board of Directors is forwarded with a staff prepared draft response, which is the process by which your letter will be considered at the Board meeting of January 31, 2001. However, in order to address the request of the Board of Supervisors in a timely manner, I have attached a copy of the letter I wrote on September 27, 2000 to Supervisor Gage,which may be of some help. In addition, I would like to describe the process for consideration of any proposed use of this Preserve. The District will be developing a Master Plan for the entire Bear Creek Redwoods Open Space Preserve, and all proposals will be welcomed for consideration. There will be several public hearings associated with the master planning process, and all final decisions will be made by the District's Board of Directors at a public meeting. I anticipate that this process will take a year or more, and it is currently anticipated that the master planning process will be budgeted for the upcoming District fiscal year beginning April 1, 2001. Since adoption of the final master plan for any District preserve is a matter of policy, these decisions are exclusive to the elected Board of Directors. Consider the fact that the District's mission, in part, is to "...protect and restore the nature environment..." of its lands. In its history, the District has provided only low intensity recreational improvements on its land, typically dirt trails and small gravel parking areas. In accordance with this land management philosophy, there are no golf courses, either existing or currently planned on any of the District's 26 preserves, which encompass over 47,000 acres of open space land. Therefore, it is my personal belief, as a management employee of the District for the past 24 years, that inclusion of a golf course in the master plan for this preserve would be highly unlikely. If a decision were made to include a golf course in the final plan, I assume that the development of such a project would be further subject to some type of public process to allow proposals for site use to be submitted by interested parties. Therefore, it is not possible for me to provide you with a statement of interest from the District that it desires to collaborate with you to develop a golf course at Bear Creek Redwoods Open Space Preserve. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton I' Mr. Pietro G. Denevi January 19, 2001 Page 2 However, your letter to the District will be included in the written communication portion of the agenda for the Board meeting of January 31, 2001, beginning at 7:30 p.m., and you are welcome to attend that meeting. Additionally, you are invited to participate in the master planning process for the Preserve, which I assume will begin later this calendar year. Sin erely, L. Craig Britton General Manager LCB:lz Encl. cc: Board of Directors Board of Supervisors, County of Santa Clara Regional OpeAW pace --------------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT September 27, 2000 Hon. Don Gage, Chairperson Santa Clara County Board of Supervisors 70 West Hedding Street San Jose, CA 95110 Subject: Bear Creek Redwoods Open Space Preserve Dear Hon. Gage and Members of the Board of Supervisors, This letter is written at the request of Paul Romero,the Santa Clara County Acting Director of Environmental Resources Agency, and.is to advise you of the current status of Bear Creek Redwoods Open Space Preserve (formerly known as the Alma College property located above and to the west of Lexington Reservoir). On July 15, 1999, the District acquired the"lower"260 acres of the property, and Peninsula Open Space Trust(POST)acquired the"upper"805 acres, which the District manages on POST's behalf. The District and POST have since been busy seeking grants and private donations to complete funding for District acquisition of the POST property, which we anticipate will be concluded by the middle of next year. At one time, under former owners, this property was proposed for development that included a golf course located on the"lower"property. The "lower"property is now under District ownership. The entire site is temporarily closed to the public; however, when it is opened, the District's Mission Statement will guide proposed public uses, as follows: "To acquire and preserve a regional greenbelt of open space land in perpetuity;protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education." To this end, following acquisition of the"upper"property from POST and the completion of the logging operation that re-dated purchase of theproperty, the District will commenc e development of a master la for step n o the site. 1 anticipate that the master planning Process will take several years because of the complexity and number of issues (current horse stable operation, potential use issues associated with possible historic structures,potential Ridge Trail connection, and a acutely interested neighborhood population). After a public participation process, the master plan will identify low intensity public recreational uses, that are compatible with the environmental carrying capacity of the site. Resource inventory and restoration needs will also be a focus of the study. The District would then implement the master plan,as specifically approved by the District's Board of Directors. The District would make no decision regarding ultimate recreational use of this site until completion of the Master Planning process. l 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org 8=4 Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz •General Manager:L.Craig Britton ' Hon. Don Gage, Chairperson Santa Clara County Board of Supervisors September 27, 2000 Page 2 However, based upon the District's Mission Statement and Board policies that have been formulated over the last 28 years, I anticipate that ultimate uses at Bear Creek Redwoods Open Space Preserve will include mostly trailhead parking and public trails. In order to be consistent with the District's policy of"low intensity"public recreation, I would assume that no public or private uses that would significantly disturb the natural landscape or topography of the property would be anticipated, including a golf course. The balance of the site would be left in a natural condition and the District's future efforts would probably focus on restoration and enhancement of the native fauna and flora. Si erely, L. Craig ritton General Manager LCB:lz cc: Board of Directors 01/.08/1994 21:08 4083563330 DENEJI PAGE 01 Pietro G. Denevi, The Los Gatos Country Club n E C E O 129 Vista Real Ct., Ims Gatos, CA 95032 U -------- ` drwtdenevi ,ao com (408)356-3330 T/Fax JAN 2 6 90 January 26, 2001 Mid-Peninsula Regional Open Space District Board of Directors 330 Distel Circle,Los Altos,CA Fax(650) 691-0485 Lear Ladies and Gentlemen; I recently submitted a letter requesting that my company, The Los Gatos Country Club (LGCC)make a proposal regarding the former"Alma College Property." As of January 23, 2001, the Santa Clara County Board of Supervisors has continued the Conditional Use Permit Application for the proposed LGCC. Because of the long delays of the LGCC Use Permit Application, the County has since delayed their final decision in hopes that a long-term lease may be granted for LGCC from the District, who now owns the 210-acres Therefore. I request being placed on your agenda to personally present a long- term plan that is a mutually beneficial compromise of the present Conditional Use Permit Application pending before the Santa Clara County Board of Supervisors_ I further request that a Sacramento attorney,Ron Zumbrun assist in this presentation. Ron has extensive experience in land use and will be of great help in presentation and execution of this community-wide plan. We have complied with all County and environmental regulations including the Quidelines foLGolf Course Developments in Santa Clara Count . I realize many of the District's supporters contributed to formation of these guidelines that LGCC will strictly follow. The golf course will be completely organic using no pesticides or chemicals. The Santa Clara County Board of Supervisors has planned a 27-hole golf course on its County parkland in Morgan Hill area. They cite the"._Compatibility of a golf course with parkland side-by-side." (Golf is gaining popularity among children of all agesf) I have a variety of proposals and actions that would include re-purchasing the remaining timber rights to stop the dire effects caused by the high rate of logging. Furthermore. we will propose a long-term lease for several reasons. First,the District would retain ownership of the 210-acre property such that at the end of the lease period a park may continue in perpetuity. Secondly,the lease will eventually be through San Jose State University's Athletic Department. 1 will construct, manage and operate the project. All ownership and rights will be passed on to San Jose State University to benefit them until the end of the lease agreement. San Jose State is the only member of the Western Athletic Conference(WAC) without access to a golf course and its inherent benefits. Many deserving students will receive scholarships and internship opportunities for on- the-job training in this program. 1 01/08/1994 21:08 4083563330 DENEVI PAGE 02 When the District completes its plans and opens the area to the general public, the restoration of the historic buildings will be costly(Estimated over SI M)and extremely important to the local residents. flans include restoration of the fractured 500,000-gallon water tank and water system improvements. This will benefit the entire hillside area by providing greatly needed fire protection and safety for the city of Los Gatos. All cobKs would be at our expense. Further benefits of this compromise include payment of Lease Possesory Property Taxes to the County of approximately$250,000 annually that would otherwise not be paid by a park. l a final camaelling arr�eunents supporting the compromise are: Civic morality issues and compliance with the Districts own goals,objectives, l Y � and a xttttatel v a decade Y bylaws and promises to the public. I have spent over PPro $2.0 million dollars to construct and own a golf course that is consistent with the County's General Plan and located in my hometown. 2. Financially the district would be wise to consider a profitable long-term lease for the greatly needed income. This community-wide beneficial compromise may ih ' n dollars or possibly 00 million include replenishing of the Districts coffers up to$1 Po $200 million over the course of the lease depending on the rate of retur n and length of the lease with cost of living raiscs. 3. I propose beginning the lease rate at$500,000 per year with adjustments for Cost of Living increases every 5 years. This would provide the District with dependable operat operating capital. Upon the lease expiration the property ma easily be converted into a natural open space setting. A. The estimated$1-2 Million dollar cost of restoration required of the historic buildings and other necessary improvements would inure to the District. The estimated value at the end of the lease is unknown but estimated well over $50,000,000. Wouldn't the District,ancillary environmental groups and the entire Santa Clara County benefit in many ways by use of such a small percentage of District land in this fashion? I realize that the District's policies are to provide natural open space areas in perpetuity for residents use. You have always stated that you prefer to work with Willing sellers." Well, Alma College is an exception to this rule. I have been involved in the purchase of Alma College Properties since 19811 have placed my life's savings with investors' contributions that well exceeds $2,000,000 towards this goal. A lease of this land would enable recovery of said funds, benefits to local schools including SJSU and the general public via charity events and outreach programs. 2 01/08/1994 21:08 4083563330 DENEVI PACE 03 In sununary,since initiating the Conditional Use Permit Process in 1994. 1 have performed in good conscience and in good faith. I ask you to consider this compromise that will provide real benefits to many taxpayers. I know the Supervisors would greatly corninend you for your decision. The District must be aware of the legal issues that exist between the parties but believe this is the best compromise for ali. S* , ietro G. Denevi cc: Supervisors Jim Beall, Don Gage and Ann Ravel, County Counsel 3 10, January 2001 L. Craig Britton, Director, Members of the Board, Mid-Peninsula Regional Open Space District (MP) Los Altos, CA Ladies and Gentlemen of the Board; I have tried to contact Craig Britton and local board representative Pete Siemens without success. Enclosed is a letter written to me from the Santa Clara County Board of Supervisors Chairperson, Don Gage. As you can see,they are requiring that I obtain a letter from you regarding obtaining a long-term lease agreement of the former"Alma College Property", as now owned by you. As you are aware from former tours of the site and numerous County Hearings regarding the required Conditional Use Permit since 1994, I have managed, previously owned and held an"Option to purchase"the 210 acres from August 1989 to 1999 when you purchased it. During this extended period, I applied for a Conditional Use Permit for a golf he Board of Su pervisors. ervisor s. course. It is still pending beforet p ort I would greatly appreciate an opportunity to discuss all of the merits and possibilities ssibilities Y regarding with our board re ardin the financial and entire community benefits that would inure to all parties involved. Your prompt response would be greatly appreciated. Sincer�ly 9.7 Pietro G. Denevi For Los Gatos Country Club Project Cc: M. Danko, Esq. enclosure L kOE0VLp D JAN 12 2001 1 9 Mid-Peninsula Regional Open Space District January 15, 2001 Fax: 1-650-691-0485 Re: Addendum to Letter of 1/8/00 Our first order of business, in the event that we are able to secure a lease on the former Alma College Property, will be to diminish and/or repurchase the remaining timber rights. Big Creek Lumber Company's owner, Mr. Bud McCreary and I have had meaningful cooperative discussions on this matter. I omitted this fact in my previous letter and wanted to make it a part of the proposal. SM*7 1y, V, Pietro G. Denevi JA N 1 7 2001 Regional Open 5 ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 1, 2001 Mr. Pietro G. Denevi 129 Vista Road Court Los Gatos, CA 95032 RE: Bear Creek Redwoods Open Space Preserve , Golf Course Proposal Dear Mr. Denevi: Thank you for your letter of January 10, 2001, requesting consideration of a long-term lease of the former Alma College property for golf course development. Your letter was considered by the Board of Directors at its meeting of January 31, 2001. As you know, the District is a public agency dedicated to acquiring and managing open space land for preservation and low intensity public recreational use. The guiding basis for all proposed uses is encapsulated in the District's mission statement, which reads as follows: "To acquire and preserve a regional greenbelt of open space land in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. " Preserve Is currently closed to public use except for a The Bear Creek Redwoods Open Space Pr y P p limited access "permit" system related to the existing horse stable at the site. Following acquisition of the "upper" property from Peninsula Open Space Trust(POST) and completion of the logging operation that pre-dated District purchase of the property, we will commence with development of a Master Plan for the entire site. We anticipate that the Master Planning process will take several years because of the complexity and number of issues (current horse stable operation, use issues associated with possible historic structures, potential Ridge Trial connection, and an acutely interested local population). After a public participation process, the Master Plan will identify low intensity public recreational uses that are compatible with the public interest and the envir onmental carrying capacity of the site. Resource inventory and restoration needs will also be a focus of the study. There will be several public hearings associated with the Master Planning process, and all final decisions will be made by the Board of Directors at a public meeting. We welcome you to participate in that process. However, given that the District's current policies and land management practices are founded upon providing low intensity recreational uses such as dirt trails and small gravel parking lots, we anticipate that inclusion of a golf course in the Master Plan for this preserve would be highly unlikely. Furthermore, in the event that, in the future, the District's Board of Directors were ever to make a decision to include a golf course in the final plan, the development of such a project would be subject to an additional open and public 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-rnail:mrosd@openspace.org • Web site:www.openspace.org *gw emn" Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little.,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton I i Mr. Pietro Denevi Page 2 process. This would be necessary to allow for proposals to be submitted by any and all interested parties, before the final selection of an appropriate party to be considered for any long-term agreement. In summary, based upon the District's Mission Statement and Board policies that have been formulated over the last 28 years, we anticipate that ultimate uses at Bear Creek Redwoods Open Space Preserve will be low intensity and focus primarily on trailhead parking and public trails. Most of the site will be left in a natural condition and the District's future efforts will focus on restoration and enhancement of the native fauna and flora. Given all of the factors discussed above, we cannot provide you with a statement of interest that the District desires to collaborate with you to develop a golf course at Bear Creek Redwoods Open Space Preserve. Sincerely, Pete Siemens President PS:lcb cc: Board of Directors Santa Clara County Board of Supervisors Page 1 of 1 Kristi Webb From: Beth Thurber<thurbers@a earthlink.net> To: <mrosd c@openspace.org> Sent: Tuesday, January 30, 2001 3:51 PM Subject: Dogs need to be on leash - please enforce! The risk of attack on children and adults, the wear and tear upon vegetation in parks and open space areas, the negative impact on wildlife, the intrusion and imposition upon other park users, the pollution and mess of poop and pee on people's gardens, etc.; this is way dogs need to be on leash. More areas need to be set up for dog off leash. 1/31/01 I INTEROFFICE MEMORANDUM January 26, 2001 TO: C. Britton, General Manger FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month December — Year-2000 VIOLATIONS CITES TOTALS CRIMES TOTALS Bicycles Auto burglary 1 Closed area 1 1 Speed 2 2 Helmet 3 9 ACCIDENTS/INCIDENTS Night-riding 0 0 Bicycle accident 4 Unsafe operation 0 0 Vehicle accident Dogs Search & Rescue 3 Prohibited'area 1 1 Off-leash 3 11 Off-road vehicles 1 2 ENFORCEMENT Closed area 0 0 Parking citations 7 After hours 1 3 Other citations 12 Fishing 0 2 Written warnings 50 Vandalism 0 11 Arrests 0 Parking 6 6 Police assistance 2 Parking after hours 1 30 Dumping/littering 0 0 Campfires 0 0 MUTUAL AID Camping 0 0 Accident —4 Weapons Fire 0 Actual contact 0 2 Law enforcement (S&R) 1 Report only 0 0 Landing zone off site Evidence of 0 2 Unlawful construction 0 2 Camping w/out permit 0 1 Group use w/out permit 0 1 Nuisance dog 0 1 SUMMARIES OF SIGNIFICANT INCIDENTS Dec. 1 A visitor told K. Miller that when she returned to her vehicle, parked in Rancho County Park, she found a smashed window. There was nothing taken from the vehicle. A note was left that said "Sorry for the window" and a $100 bill was left on the dashboard. A deputy responded and also completed a report. Dec. 3 B. Malone contacted two visitors at Bear Creek for "closed area" and "no fishing" violations. One man was cited for the "closed area" violation. The other was on probation and there was an advisory from dispatch that he had violent tendencies due to methamphetamine use. Both were warned for the other violations. Dec. 5 A woman reported Ar leashed dog was attacked by two unl0ed dogs at Windy Hill OSP. The leashed dog was bitten on the chest. The owner of the unleashed dogs appeared two minutes after the initial attack. She agreed to pay the $300 vet bill for the injured dog. D. Danielson. Dec. 7 An adult male fell off his scooter when descending a hill on a paved service road in Rancho County Park. The fall resulted in a loss of consciousness. B. Malone determine the visitor regained consciousness, was responsive and had a head laceration. He was transported by paramedics to Stanford Hospital. County Fire, AMR paramedics, and T. Lausten responded, Dec. 9 A search was conducted at El Corte de Madera OSP to locate a reported injured bicyclist. He was found at Skeggs Point and refused medical aid. L. Paterson, B. Downing. Dec. 9 A search of the Kings Mountain area was conducted by the San Mateo Sheriff's office for a young adult male considered at risk. Approximately fifty searchers took part. District rangers confined their efforts to District lands. The young man was located in Huddart Park unharmed. D. Danielson, M. Ken, W. Phillips, B. Downing. Dec. 9 Two juveniles were stopped for possession of BB guns in Rancho. They were using them to film a movie for school (without a permit). Both were warned and a parent responded to pick up the juveniles and the guns. B. Malone handled and K. Miller assisted. Dec. 10 A motor vehicle accident occurred on a public roadway near Sierra Azul OSP. An unknown quantity of diesel fuel was spilled and it appeared to be on the county road easement. Debris was also observed. P. Hearin learned of the accident after the fact. Dec. 16 Trail signs were removed from an unauthorized trail system on POST land, managed by the District, at Bear Creek Redwoods. B. Malone and K. Carlson handled the detail. Dec. 18 A visitor initially reported his wife as an overdue hiker at Rancho at dusk. A hasty search was conducted and her residence was checked, without success. The visitor later stated that he and his wife had also had a domestic dispute. A full search of all trails was undertaken with call-out help and Skyline staff. The woman was found outside her home 3 '/i hours later. K. Carlson, L. Paterson, D. Danielson, M. Newburn, M. Jurich, County Ranger R. Smith, Deputy T. Lee, Sgt. J. Ross were all involved in the event. Dec. 19 An off road vehicle entered Long Ridge OSP through a cut fence. Dec. 23 T. Randall locked the radar at 31 mph on a bicyclist in St. Joseph's Hill OSP. He issued a citation. Dec. 27 Two bicyclists riding without helmets at Fremont Older were observed by K. Carlson. They fled the area at a high rate of speed. One rider stopped when the patrol vehicle red lights were activated. He was issued a citation for the helmet violation. Vandalism: 2 Backing on signs for bicycle closures at Los Trancos was ripped off. 15 A cyclone fence was cut at Pulgas. Repaired. 18 An attempt was made to shoot a chain off a gate with a shotgun at Sierra Azul. 18 Signs and a gate were covered with paintball splatter at Sierra Azul. Cleaned. 22 A lock was broken at Sierra Azul. Replaced. 23 A cyclone fence and barbwire were cut at St. Joseph's Hill. 26 Two hasps were pried off buildings at Bear Creek. 29 A hasp was broken, door pried open, and window uncovered on a building at Bear Creek. 31 A cyclone fence and barbwire were cut at St. Joseph's Hill. 31 A fence installed to keep visitors off a non-designated trail in Sierra Azul was cut. Repaired. 31 Water storage tank near Waterwheel Creek Trail in Monte Bello was sprayed with graffiti.