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Home My Public Portal About20010214 - Agendas Packet - Board of Directors (BOD) - 01-04 Regional Open I ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-04 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 7:30 p.m. Wednesday, February 14, 2001 330 Distel Circle Los Altos, California AGENDA* 7:30 ROLL CALL ORAL COMMUNICATIONS - Public ADOPTION OF AGENDA ADOPTION OF CONSENT CALENDAR—P. Siemens WRITTEN COMMUNICATIONS APPROVAL OF MINUTES 0 October 25, 2000 BOARD BUSINESS 7:40* 1 Donation of Two Surplus District Vehicles to Stevens Creek Volunteer Fire Department; Determine that the Donation of Two District Pick-up Trucks, Which are Scheduled to be Declared Surplus Property, Will Further the Purposes of the District; Authorize the General Manager to Proceed with the Donation - J. Maciel 7:50* 2 Tentative Adoption of an Amendment to the Use and Management Plan for Russian Ridge Open Space Preserve to Open the Ridge Trail to Bicycles; Tentatively Adopt Amendment to the Use and Management Plan for Russian Ridge Open Space Preserve Designating the Ridge Trail Between the Hawk Trail Junction and Rapley Ranch Road as a Multi-Use Trail; Determine that the Proposed Actions are Categorically Exempt from the California Environmental Quality Act (CEQA) Based on the Findings of this Report - M. Freeman 8:05* 3 Approval of Access Easement and Maintenance Agreement for Proposed Connor Property Addition to Russian Ridge Open Space Preserve; Adopt Resolution Approving the Access Easement and Maintenance Agreement with the Connor Trust for Rapley Road to Complete the Acquisition of a Portion of the Connor Property as an Addition to the Russian Ridge Open Space Preserve - M. Williams 330 Distel Circle # Los Altos,CA 94022-1404 * Phone:650-691-1200 Fax:650-691-0485 9 E-mail:mrosd@openspace.org 9 Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.N itz -General Manager:L.Craig Britton Meeting 01-04 Page 2 8:15* 4 Award of Contract for Improvements to the Administrative Office Building at 330 Distel Circle, Los Altos; Authorize the General Manager to Enter into a Contract with Bay Construction Services, Inc., of Hayward, California in the Bid Amount of$144,157, Plus a 10% Contingency Amount, for a Total Contract Amount Not to Exceed $158,573 for the Improvements to the District's Administrative Office Building -J. Cahill *** 5 Scheduling of a Special Meeting of the Board of Directors on Wednesday, February 21, 2001, beginning at 7:30 P.M. - D. Dolan *** REVISED CLAIMS 8:30* INFORMATIONAL REPORTS - Brief Reports or announcements concerning pertinent activities of District Directors and Staff 8:50* ADJOURNMENT * Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional Open :- ace A --------------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-28 REGULAR MEETING BOARD OF DIRECTORS October 25, 2000 MINUTES REGULAR MEETING I. ROLL CALL President Ken Nitz called the meeting to order at 7:30 P.M. Members Present: Jed Cyr, Mary Davey,Nonette Hanko, Deane Little (arrived at 7:33 p.m.), Peter Siemens, and Ken Nitz. Members Absent: None Staff Present: Craig Britton, Thomas Fischer, Cathy Woodbury, Deirdre Dolan, Lisa Zadek, Duncan Simmons, Stephanie Jensen, Michael Williams, Susan Schectman, Matt Freeman, Michael Newbum, Sandy Sommer, Dennis Dart, Janet Beaugh, John Maciel. 11. ORAL COMMUNICATIONS Judy Baker, 27544 Canyon Road, Los Altos, thanked the District for maintaining the land. She said Eucalyptus trees have been here since the 1800's. She asked why not preserve them as a Eucalyptus grove. The oak trees are getting old. She said it was difficult to keep things the same indefinitely and she would present a petition signed by those opposed to the cutting of Eucalyptus trees at Pulgas Ridge Open Space Preserve. Carolyn Chaney, 313 Lakeview Way, Redwood City, said the response to her letter did not address her concerns. She said she had measured 1,000 square feet under two parts of the Preserve, one under oak trees and one under Eucalyptus trees. She said the Eucalyptus trees seem to foster growth of native species. She said there is a profusion of Eucalyptus trees growing out of stumps where trees have been cut. She had gotten in touch with Professor Barbara Holtzman from San Francisco State who is probably California's leading expert on Blue Oaks. She walked with her there, and she was excited to see the growth of baby oaks and other native species under Eucalyptus trees. She said there are other non-natives such as acacia, cactus, and broom which could be removed. She expressed concerns about the selection of trees to be cut. She asked for a postponement so she and Ms. Holtzman could look at the management plan at Pulgas Ridge for the cutting to see how the trees were chosen. K. Nitz informed Ms. Chaney that they did a seeding with acorns. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz General Manager:L.Craig Britton Meeting 00-28 Page 2 III. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded and the motion passed 6 to 0. IV. ADOPTION OF CONSENT CALENDAR N. Hanko removed the draft response to the written communication from Carolyn Chaney. K. Nitz removed agenda item 5, Cancellation of November 8 and 22 Reguular Board Meetings and Scheduling of Special Meetings of the Board of Directors for November 15 and November 29, 2000 Beginning at 7:30 P.M.; and agenda item 6, Annual Seasonal Trail Closures Information Report, Review and Comment on Proposed Trail Closures. N. Hanko clarified that she was absent at the meeting where the vote to cut the Eucalyptus took place. She said she would have voted against the cutting because she feels Eucalyptus trees have been here long enough to be called natives. Motion: M. Davey moved that the Board adopt the Consent Calendar, including approval of the minutes of the September 27, 2000 and October 11, 2000 Special and Regular Meetings; draft responses to written communications from Hans H. Mueller, 3295 La Mesa Drive#11, San Carlos; Ms. Carolyn Chaney, 313 Lakeview Way, Redwood City; Ms. Caroline Moore, 1909 Newman Place,Mountain View; Ms. Mikala Caune, 504 Clifton Avenue, San Jose; and Mr. Richard Moyer, 872 Fielding Drive, Palo Alto; agenda item 4, Authorization to Purchase One Tractor Mower, Direct the General Manager to Execute a Purchase Contract with the State Department of General Services and Powerland Equipment for One Tractor Mower at a Total Cost Not to exceed $70,000; and Revised Claims 00-17. J. Cyr seconded the motion. The motion passed 6 to 0. V. SPECIAL ORDER OF THE DAY D. Dolan introduced Janet Beaugh who was recently hired as Human Resources Management Analyst. C. Britton introduced John Maciel, newly hired Operations Manager. Matt Freeman introduced and demonstrated some new technology acquired by the District, including a laptop computer and an LCD projector. VI. BOARD BUSINESS A. Agenda Item No. 1 —Status Report on Bear Creek Redwoods Open Space Preserve, Accept the Oral and Slide Presentation on the Status of Staff Activities at Bear Creek Redwoods Open Space Preserve—(Report R-00-133). Meeting 00-28 Page 3 Staff members reported on the status of various areas at the preserve as follows: • M. Newburn—Site Safety and Improvements • S. Sommer- Demolition • T. Fischer—Bear Creek Stables • D. Dart—Logging • M. Newburn—Permits T. Fischer said they have started monitoring and testing the creek, and the results are inconclusive. Samples were taken from up and down stream. They are trying to get information from the County regarding limits of toxics. Board members commended staff for the presentation. B. Agenda Item No. 2—Consideration of Adoption of a Resolution Urging Stanford University to Define Future Land Use and Provide Long-Tenn or Permanent Protection of Critical Open Space Areas in its Community Plan; Review, Discuss, Amend and Adopt the Resolution Urging Stanford University to Provide Clear and Significant Long-Term or Permanent Protection for Open Space Areas in its Community Plan Proposed for Consideration to Santa Clara County Board of Supervisors— Report R-00-137. C. Britton referred to the text of Supervisor Joe Simitian's comments from the night before and to a letter written by Shute, Mihaly & Weinberger on behalf of the Committee for Green Foothills. He said he would go to the County hearings on October 30 (and 31) and present the Board's resolution. M. Davey said the Palo Alto city council passed unanimously a resolution urging permanent protection of open space. They also requested that the academic growth boundary be coterminous with the county's and agreed to keep the golf course along the urban growth boundary. She said Simitian's proposal last evening was new to everyone and was a shock to Stanford. They were unaware that he was going to recommend 99-year protection of open space west of Junipero Serra Blvd. and 25 years for an additional 1,200 acres which were un- designated and undefined. She agreed that the Shute, Mihaly & Weinberger letter should be quoted in the resolution but thought some other things should be added, including the following: • The County should urge that Stanford voluntarily allow public access to the open space in addition to access to the paths on San Francisquito and Matadero Creeks (page 15 of Simitian's comments to the public). • Stick to the academic growth boundary, and state that it should be permanent for 25 years and should exclude the Lathrop 36 acres and the golf course. • Early protection of tiger salamander and red-legged frog habitat should be included in the County's work program. • Additional language to make it clear that the academic growth boundary for the County and Stanford and the urban growth boundary of the City of Palo Alto are coterminous and are protected for a firm 25 years. Meeting 00-28 Page 4 N. Hanko commented on Supervisor Simitian's proposal for 99 year protection of 1,000 acres, noting that it stated for a period of 99 years or the life of the development, whichever was shorter. M. Davey said there were three unanswered questions: 1. Definition of where the first thousand acres is. 2. If you can do 1,000 acres in 99 years, why can't you do all of it. 3. Which comes first and what is meant by the end of the development— destroyed or redevelopment? N. Hanko suggested that there be a clearer definition of what is permitted and where in reference to open space and field research zone districts. C. Woodbury emphasized the density bonus overlay, stating that it furthers and clarifies the concept of the compact urban development. In addition, it provides a mechanism for implementing it by tying any density bonus to the actual deed restriction or conservation easement to preserve forever that open space land. C. Britton said staff would work with M. Davey and N. Hanko on the final language of the resolution. M. Davey recognized Denise Dade, Peter Dreckmeier, and Tom Jordan as the spearheads of innovation and organization in the whole matter. Zoe Kersteen-Tucker, President of the Committee for Green Foothills, asked for the Board's continued support. She said the Committee believes that J. Simitian took a bold step, but they believe that the County has the legal authority to require permanent protection of all 2,200 acres. She suggested that the Board spell out the academic growth boundary in more detail, and said the Committee would like to see the ratio be 1,000 square feet per acre rather than leave it unspecified. They asked that the open space priority begin at Junipero Serra Blvd. and work west. Discussion followed about whether to use the term "permanent"protection, and proposals for priority areas. C. Britton suggested they might want to say begin at Junipero Serra Blvd. and work west. C. Britton added that this is the first time that Stanford has come up with a plan and he thought this was the District's chance to do something. He said everybody needs to stand up and be counted. The District should take a strong stand for preservation of open space. He suggested that they include in the resolution reference to two open space preservation priorities: First priority - the area between Junipero Serra Blvd. and Highway 280. Second priority—the area west of Highway 280. He requested permission to streamline the resolution and said they would bullet and/or highlight points. Motion: N. Hanko moved that the Board adopt Resolution No. 65, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Urging Stanford University to Offer, and Meeting 00-28 Page 5 Santa Clara County to Require, Permanent Protection of Significant Open Space Areas in the Stanford University Community Plan. D. Little seconded the motion. The motion passed 6 to 0. C. Agenda Item No. 3—Appointment of Unopposed Candidates in Wards 4 and 7; Adopt the Resolutions Appointing_Unopposed Ward 4 Candidate Deane Little, and Unopposed Ward 7 Candidate Kenneth C.Nitz to Four-year Terms, Which Will Begin on January 1, 2001; Have the District Clerk Administer the Oath of Office to the Appointed Directors—(Report R-00-131 . D. Dolan presented the staff report. Motion: J. Cyr moved that the Board adopt Resolution No. 77, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Director—Ward 4 of the Board of Directors of the Midpeninsula Regional Open Space District; adopt Resolution No. 78, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Director— Ward 7 of the Board of Directors of the Midpeninsula Regional Open Space District; and direct the District Clerk to administer the Oath of Office to the appointed Directors. P. Siemens seconded the motion. The motion passed 6 to 0. D. Dolan administered the Oath of Office to Directors Nitz and Little. D. Agenda Item No. 5 - Cancellation of November 8 and 22 Regular Board Meetings and Scheduling of Special Meetings of the Board of Directors for November 15 and November 29, 2000 Beginnin at t 7:30 P.M. —(Report R-00- 136). C. Britton reviewed the Board meeting schedule for November. M. Davey requested that they schedule the meeting for November 28 instead of November 29. Motion: M. Davey moved that the Board cancel the November 8 and November 22, 2000 Regular Meetings and schedule Special Board Meetings for November 15 and November 28, 2000 beginning at 7:30 P.M. P. Siemens seconded the motion. The motion passed 6 to 0. E. Agenda Item No. 6- Annual Seasonal Trail Closures Information Report; Review and Comment on Proposed Trail Closures—(Report R-00-134). Meeting 00-28 Page 6 K. Nitz said he thought Sausal Trail (Item 12 of the table) should be designated Seasonal Interim for equestrians. Other Board members agreed and staff will correct the table. VII. INFORMATIONAL REPORTS J. Cyr: 1. He said he was involved in election activities. He asked about the condition of the person who was injured on District land. 2. He received a note from B. Crowder's family thanking him for the comments he made at the memorial service. 3. He went to the legislative breakfast with D. Little, S. Jensen, and C. Britton. M. Davey. 1. She had attended the National Land Trust Rally in Portland and said this District is known nationally. She talked about the seminars she attended. K. Nitz said he was leaving on vacation Sunday. C. Britton: 1. He reported on M. Fosters heart problem. 2. He had executed two emergency permits. The information was in the FYIs. 3. He had a printout of where the money (about$450 million for one year) is going for the fifteen year program for the Land and Water Conservation Fund Program if it is approved. Out of the $89 million appropriated to states, California would get $7.7 million; half would go to state projects leaving $4 million divided between north and south California, leaving about $1.5 million for northern California. 4. He had a newsletter from Cargill Salt Co. including a map of proposed 19,000 acres they might want to sell. 5. Regarding the Land Trust Rally,he added that the convention center is owned by Metro which is a special district. Peggy Coats is now one of their budget analysts. He talked about the seminars, including power listening, and subordination of mortgages for easement acquisition. D. Dolan said that Mary Ann King, District receptionist, had submitted her resignation and will be moving out of the area. S. Jensen: 1. The Creatures of the Night event will be October 13. 2. She is working on stories on the coastal meetings and dog access. VIII. ADJOURNMENT At 10:04 P.M., the meeting was adjourned. Roberta Wolfe Recording Secretary Claims No. 00-17 Meeting 00-28 Date: October 25, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT N Amount Name Description 2612 152.49 Ace Fire Equipment& Service Co. Fire Extinguisher Servicing 2613 917.55 Acme&Sons Sanitation Sanitation Services 2614 182.64 ADT Security Services Alarm Service 2615 674.02 All Premium Sportswear Uniforms 2616 127.04 Artech Laminating, Laminating Supplies 2617 62.70 AT&T Telephone Service 2618 538.74 Avaya, Inc. Telephone Maintenance Agreement 2619 50.79 Barron Park Supply Co. Plumbing Supplies 2620 250.00 Bay Area Water Trucks Water Delivery Service 2621 510.00 Dana Bland&Associates Sierra Azul Resource Inventory 2622 92.00 City Of Brisbane Legislative Meeting Expense 2623 98.07 Browning-Ferris Industries Garbage Service 2624 140.00 California Park&Recreation Society Recruitment Advertisement 2625 35.36 California Water Service Water Service 2626 95.00 Camino Medical Group Medical Services 2627 2,413.48 CDW Government, Inc. Computer 2628 231.79 Cellular One Cellular Phone Service 2629 119.02 Cole Supply Co. Janitorial Supplies 2630 6,519.91 Alice Cummings Consulting Services-Grants 2631 190.13 Dennis Dart Vehicle Expense 2632 2,600.19 Dell Computer Pentium III Processor 2633 81.09 John Escobar Reimbursement-NRPA Conference 2634 26.89 Film To Frame Film Processing 2635 85.32 Foster Brothers Key Duplication 2636 221.13 Galls Inc. First Aid Supplies 2637 15.60 Greenlnfo Network Map Project Delivery 2638 720.00 Green Waste Recovery, Inc. Garbage Service 2639 43.25 *1 Nonette Hanko Reimbursement-Office Supplies 2640 12,455.25 Harbor Printing Brochure Printing 2641 365.72 Home Depot Field Supplies 2642 349.60 Jobs Available Recruitment Advertisement 2643 127.03 Ed Jones Co., Inc. Refinish Badges 2644 1,405.00 *2 Kampgrounds Of America Ranger Academy Aeeoninl0dations 2645 141.06 Kinko's Copies 2646 89.64 KW Publications Resource Documents 2647 939.21 Lanier Worldwide, Inc. Copier Supplies 2648 935.20 *3 Lanier Worldwide, Inc. Copier Lease 2649 1,075.00 June Legler Grant Preparation Services 2650 655.63 Los Altos Garbage Garbage Service 2651 20.00 Los Altos Town Crier Subscription Renewal 2652 180.73 Brian Malone Reimbursement-Office Supplies 2653 180.41 Paul McKowan Reimbursement-Halloween Event Supplies 2654 730.94 Metro Mobile Communications Radio Maintenance& Repair 2655 1,577.83 Pacific Bell Telephone Service 2656 143.91 PIP Printing Printing Service 2657 255.64 Pitney Bowes Credit Corporation Postage Machine Lease 2658 3,336.20 Rana Creek Habitat Restoration Restoration Seed 2659 400.00 Recreational Equipment, Inc. Staff Appreciation Event Gifts 2660 1,946.50 Eric Remington Wildlife Assessment Consultant. 2661 14.00 Roberts hardware Field Supplies Page 1 Claims No. 00-17 Meeting 00-28 Date: October 25, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 1/ Amount Name Description 2662 139.59 Beth Tanner Reimbursement--Halloween Event Supplies 2663 53.21 *4 Togo's Business Meeting Expense 2664 2,101.60 Roy's Repair Service Vehicle Repairs&Maintenance 2665 870.00 Santa Clara Department Of Environmental Health Hazardous Materials Permit 2666 88.00 Santa Clara Office Of The Sheriff Fingerprinting Services 2667 513.18 Skyline Water Water Service 2668 22.06 Skywood Trading Post Fuel 2669 1,200.00 Slaght Living Trust November Ranger Resident Rent 2670 1,592.00 State Of CA Dept. Of Water Resources Rickey Dam Permit 2671 114.75 Summit Uniforms Uniforms 2672 1,298.42 Swanson Hydrology&Geomorphology Hydrologic Assessment-Sierra Azul OSP 2673 261.80 Target Specialty Products Weed Abatement Materials 2674 1,399-9@- Thoit's Insurance New Vehicles-Additional Insurance 940.67 2675 833.51 Tooland, Inc. Tools 2676 199.18 Minh Tran Reimbursement-Office Supplies 2677 29.52 Turf&Industrial Equipment Co. Field Supplies 2678 372.15 Turner&Mulcare Legal Services 2679 1,050.00 Valley Tree Care Tree Service-Rancho San Antonio OSP 2680 450.00 Verio Internet Provider 2681 36.34 Verizon Wireless Pager Service 2682 2,170.22 Visa 101.21-Resource Documents 244.62-Business Meeting Expense 358.11-Halloween Event Supplies 37.25-Fuel 914.58-Lodging/Airfare-Conferences 241.49-Field Supplies 272.96-Office Supplies 2683 1,298.00 Whitmore, Johnson&Bolanos Legal Services 2684 71.15 Wolf Camera Film Developing 2685 300.00 Roberta Wolfe Recording Services 2686 188.34 Xpedite Systems, Inc. Fax Broadcast Services For Press Release 2687R 250.00 Jen Abronson Public Affairs Intern-Stipend 2688R 3,079.71 Big 4 Rents Equipment Rental 2689R 180.00 Blanning&Baker Associates, Inc. Subscription Renewal 269OR 834.48 L. Craig Britton Reimbursement-Conference Expenses 2691R 350.00 CA Department Of Parks&Recreation Registration-4. Escobar 2692R 18.50 Jill Clay Tire Repair 2693R 5,748.35 Country Rogue Construction Equipment Operator-Skyline/Purisima 2694R 3,993.09 Design Concepts Trail Brochures 2695R 2,111.15 Eccles Engineering Consulting-Bridge&Quarry Projects 2696R 83.11 Michael Jurich Reimbursement-Field e d Supplies 2697R 295.00 Micro Accounting Solutions Consulting Service-Computers 2698R 55.30 Duncan Simmons Mileage Reimbursement 2699R 181.76 Petty Cash Halloween Event Supplies, Local Business Meeting Expense and Fuel *1 Urgent Check Issued October 12, 2000 *2 Urgent Check Issued October 17, 2000 *3 Urgent Check Issued October 18, 2000 *4 Urgent Check Issued October 18,2000 Total 62,012.39 Page 2 I Claims No. 01-03 Meeting 01-04 Date: Feb. 14, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1185 516.99 All Laser Service Printer Service and Cartridges 1186 650.00 Appraisal Research Corporation Appraisal Services 1187 33.13 AT&T Telephone Service 1188 526.19 Avaya Financial Services Telephone Installment&Service 1189 73.13 Barron Park Supply Co. Field Supplies 1190 15.54 The Bicycle Outfitter Patrol Bike Accessories 1191 160.00 BMI Imaging Systems Microfiche Machine Repair 1192 53.40 Cabela's Uniforms 1193 2,028.00 California Conservation Corps Habitat Restoration Crew 1194 7.54 Mark Casaretto Reimbursement-Uniform 1195 82.47 Continuing Education of the Bar Resource Documents 1196 54.55 Contemporary Engraving Co., Inc. Name Plate Engraving 1197 318.42 Costco Wholesale Office, Field and Volunteer Supplies 1198 31.32 CSK Auto, Inc. Vehicle Maintenance Supplies 1199 5,764.01 Emergency Vehicle Systems Vehicle Equipment 1200 18.69 Film to Frame Film Developing 1201 128.38 Goodco Press, Inc. Permit Printing 1202 40.98 Hanson Permanente Cement, Inc. Baserock 1203 380.00 Hertz Equipment Rental Backhoe Rental 1204 354.48 Jodi Isaacs Vehicle and Supply Reimbursement 1205 575.00 Johnson&Associates Technical Assistance-Classifications 1206 2,150.00 Tamara Kan Non-Native Plant Assessment&Training 1207 1,290.00 Liebert Cassidy Whitmore Membership-Employment Relations 1208 111.20 Los Altos Garbage Company Garbage Service 1209 1,140.75 Lanier Worldwide, Inc. Copy Machine Lease&Supplies 1210 750.00 Merwin Mace Acquisition Consultant Services 1211 88.98 Brian Malone Reimbursement--Film 1212 103.91 Minton's Lumber&Supply Field Supplies 1213 50.00 National Association for Interpretation Recruitment Advertisement 1214 258.64 Northern Energy Propane Service 1215 624.00 Office Team Public Affairs Temp 1216 193.04 Pacific Bell Telephone Service 1217 8.95 Loro Paterson Reimbursement-Uniforms 1218 72.26 Peninsula Blueprint Printing Services 1219 62.73 Pinecone Lumber Co., Inc. Field Supplies 1220 27.54 PIP Printing Business Card Printing 1221 22,633.06 Rana Creek Habitat Restoration Habitat Restoration-Russian Ridge 1222 7.92 Rancho Ace Hardware&Garden Shop Field Supplies 1223 723.43 Redwood General Tire Co., Inc. Tires 1224 354.00 Russ Enterprises, Inc. Signs 1225 3,000.00 Reserve Account-Pitney Bowes Postage 1226 1,035.45 Roy's Repair Service Vehicle Maintenance&Repairs 1227 88.50 Safety-Kleen Solvent Tank Service 1228 4,224.00 San Jose Conservation Corps. Dump Clean-up-Sierra Azul 1229 926.96 San Jose Mercury News Recruitment Advertisement 1230 10.00 *1 San Mateo County Public Health Lab Tick Testing 1231 1,200.00 Dick Seever DBA Land Management Resource Feral Pig Control Services 1232 47.98 Signs of the Times Signs Page 1 Claims No. 01-03 Meeting 01-04 Date: Feb. 14, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1233 55.12 Stevens Creek Quarry, Inc. Baserock 1234 2,648.94 Swanson Hydrology&Geomorphology Sierra Azui Hydrologic Assessment 1235 861.90 Sycamore Associates, LLC Consulting Biologist 1236 254.77 Tadco Supply Janitorial Supplies 1237 412.50 Therma Corp. HVAC Services 1238 725.70 Thornton Electric Company Electrical Repair Services 1239 130.00 Terminix International Pest Control Service 1240 15,000.00 *2 Mike Tobar Excavation Demolition Services 1241 525.84 Minh Tran Reimbursement-Computer Supplies 1242 225.00 Verio Internet Provider 1243 108.23 M. Douglas Vu Vehicle Expense 1244 768.04 West Group Payment Center Legal Resource Documents 1245 123.12 West Group Payment Center Legal On-line Service 1246 100.00 *3 Wilds Things Inc. Native Animal Presentation 1247 300.00 Roberta Wolfe Recording Services 1248 200.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill Parking Lot *1 Urgent Check Issued February 5, 2001 *2 Urgent Check Issued February 6, 2001 *3 Urgent Check Issued February 2, 2001 Total 75,434.68 Page 2 Claims No. 01-03 Meeting 01-04 Date: Feb. 14, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1185 516.99 All Laser Service Printer Service and Cartridges 1186 650.00 Appraisal Research Corporation Appraisal Services 1187 33.13 AT&T Telephone Service 1188 526.19 Avaya Financial Services Telephone Installment&Service 1189 73.13 Barron Park Supply Co. Field Supplies 1190 15.54 The Bicycle Outfitter Patrol Bike Accessories 1191 160.00 BMI Imaging Systems Microfiche Machine Repair 1192 53.40 Cabela's Uniforms 1193 2,028,00 California Conservation Corps Habitat Restoration Crew 1194 7.54 Mark Casaretto Reimbursement-Uniform 1195 82.47 Continuing Education of the Bar Resource Documents 1196 54.55 Contemporary Engraving Co., Inc. Name Plate Engraving 1197 318.42 Costco Wholesale Office, Field and Volunteer Supplies 1198 31.32 CSK Auto, Inc. Vehicle Maintenance Supplies 1199 5,764.01 Emergency Vehicle Systems Vehicle Equipment 1200 18.69 Film to Frame Film Developing P g 1201 128.38 Goodco Press, Inc. Permit Printing 1202 40.98 Hanson Permanente Cement, Inc. Baserock 1203 380.00 Hertz Equipment Rental Backhoe Rental 1204 354.48 Jodi Isaacs Vehicle and Supply Reimbursement 1205 575.00 Johnson&Associates Technical Assistance-Classifications 1206 2,150.00 Tamara Kan Non-Native Plant Assessment&Training 1207 1,290.00 Liebert Cassidy Whitmore Membership-Employment Relations 1208 111.20 Los Altos Garbage Company Garbage Service 1209 1,140.75 Lanier Worldwide, Inc. Copy Machine Lease&Supplies 1210 750.00 Merwin Mace Acquisition Consultant Services 1211 88.98 Brian Malone Reimbursement--Film 1212 103.91 Minton's Lumber&Supply Field Supplies 1213 50.00 National Association for Interpretation Recruitment Advertisement 1214 258.64 Northern Energy Propane Service 1215 624.00 Office Team Public Affairs Temp 1216 193.04 Pacific Bell Telephone Service 1217 8.95 Loro Paterson Reimbursement-Uniforms 1218 72.26 Peninsula Blueprint Printing Services 1219 62.73 Pinecone Lumber Co., Inc. Field Supplies 1220 27.54 PIP Printing Business Card Printing 1221 22,633.06 Rana Creek Habitat Restoration Habitat Restoration-Russian Ridge 1222 7.92 Rancho Ace Hardware&Garden Shop Field Supplies 1223 723.43 Redwood General Tire Co., Inc. Tires 1224 354.00 Russ Enterprises, Inc. Signs 1225 3,000.00 Reserve Account-Pitney Bowes Postage 1226 1,035.45 Roy's Repair Service Vehicle Maintenance&Repairs 1227 88.50 Safety-Kleen Solvent Tank Service 1228 4,224.00 San Jose Conservation Corps. Dump Clean-up-Sierra Azul 1229 926.96 San Jose Mercury News Recruitment Advertisement 1230 10.00 *1 San Mateo County Public Health Lab Tick Testing 1231 1,200.00 Dick Seever DBA Land Management Resource Feral Pig Control Services 1232 47.98 Signs of the Times Signs Page 1 Claims No. 01-03 Meeting 01-04 Date: Feb. 14, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1233 55.12 Stevens Creek Quarry, Inc. Baserock 1234 2,648.94 Swanson Hydrology&Geomorphology Sierra Azul Hydrologic Assessment 1235 861.90 Sycamore Associates, LLC Consulting Biologist 1236 254.77 Tadco Supply Janitorial Supplies 1237 412.50 Therma Corp. HVAC Services 1238 725.70 Thornton Electric Company Electrical Repair Services 1239 130.00 Terminix International Pest Control Service 1240 15,000.00 *2 Mike Tobar Excavation Demolition Services 1241 525.84 Minh Tran Reimbursement-Computer Supplies 1242 225.00 Verio Internet Provider 1243 108.23 M. Douglas Vu Vehicle Expense 1244 768.04 West Group Payment Center Legal Resource Documents 1245 123.12 West Group Payment Center Legal On-line Service 1246 100.00 *3 Wilds Things Inc. Native Animal Presentation 1247 300.00 Roberta Wolfe Recording Services 1248 200.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill Parking Lot 1249R 908.58 Home Depot Field Supplies 1250R 464.00 Sequoia Analytical Water Testing 1251R 6,000.00 Navarone Mailing Services Postage-Newsletter&Outdoor Activities 1252R 449.97 Petty Cash Local Business Meeting Expense, Vehicle Mileage, Volunteer&Docent Supplies, Copy Services, Field and Office Supplies *1 Urgent Check Issued February 5, 2001 *2 Urgent Check Issued February 6, 2001 *3 Urgent Check Issued February 2, 2001 Total 75,434.68 s Page 2 Regional Open ! ice 1 R-01-17 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-04 February 14, 2001 AGENDA ITEM 1 AGENDA ITEM Donation of Two Surplus District Vehicles to Stevens reek Volu teer Fire Department GENERAL MANAGER'S RECOMMENDATIO Determine that the donation of two District pick up trucks,which are scheduled to be declared surplus property,will further the purposes of the District, and authorize the General Manager to proceed with the donation. DISCUSSION Stevens Creek Volunteer Fire Department has requested the District's assistance in obtaining two patrol-type vehicles to assist in their response to incidents in wildland areas. The District has two vehicles which are intended to be declared surplus property,and which would meet the Fire Department's needs. The trucks involved are a 1991 Dodge and a 1993 Chevrolet. The District has had a close working relationship with the Stevens Creek Volunteer Fire Department,which medical response to incidents on District land especially provides mutual aid fire and emergency p p y in the Monte Bello Ridge and Stevens Canyon areas. The two vehicles identified as being eligible to be declared surplus have been utilized as patrol vehicles. The age and mileage of the vehicles are beyond the standards set by the District, but would be appropriate for utilization by the Fire Department,which does not accumulate many miles on their vehicles. The Fire Department has stated that they have the capability to do the necessary maintenance and repair on the vehicles in order to bring them up to their standards, so that the vehicles will remain available to respond to fires and other emergencies on District lands. Staff believes that this donation will further the purposes of the District. The District has statutory responsibility for fire suppression on its land and enters into cooperative agreements with other agencies and entities to provide fire mutual aid suppression services. The Stevens Creek Volunteer Fire Department provides such services to the District, and will use the donated vehicles to provide these services on District lands. The donation of these two trucks to this volunteer fire department is appropriate, given the close working relationship between the two agencies. The combined value of these vehicles is estimated to be $5,000 to$7,000. Prepared by: David Topley, Support Services Supervisor Gordon Baillie,Management Analyst Contact person: John Maciel,Operations Manager 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org ftww ®. Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton Regional Open ,., .ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-19 Meeting 01-04 February 14, 2001 AGENDA ITEM 2 AGENDA ITEM Tentative Adoption of an Amendment to the Use and ent Plan for Russian Ridge Open Space Preserve to Open the Ridge Trail to Bicycles GENERAL MANAGER'S RECOMMENDATIONS l. Tentatively Adopt an Amendment to the Use and Management Plan for Russian Ridge Open Space Preserve designating the Ridge Trail between the Hawk Trail junction and Rapley Ranch Road a multi-use trail. 2. Determine that the proposed actions are categorically exempt from the California Environmental Quality Act (CEQA)based on the findings of this report. DISCUSSION At your December 20, 2000 meeting (Report R-00-155), you directed staff to prepare an amendment to the Use and Management Plan for Russian Ridge Open Space Preserve in order to provide bicycle access to the remaining 1.4-mile segment of the Bay Area Ridge Trail. With this addition of 1.4 miles, the entire section of the Ridge Trail in the South Skyline Region, from Rapley Ranch Road to the junction of Page Mill Road and Skyline Boulevard, will be open to multi-use. This section of trail has been closed to bicycles because the former owners specified in the purchase agreement that bicycles would not be allowed on the adjacent property being acquired by the District as long as the owners were residing on their land (see Report R-92-130). As the property has now transferred owners, the bicycle restriction on the District's adjacent property is no longer applicable. The 1.4-mile trail segment wraps around the base of Mt. Melville and runs between the Hawk Trail and Rapley Ranch Road (see attached map). It is an incredibly scenic section of the Ridge Trail, with sweeping views of coastal hills and the ocean. Staff feels that there will be few problems opening this trail segment to bicyclists, as it is in good condition and has a gentle grade following the alignment of the ridge top. Also, although the trail is narrow enough to provide bicyclists a"single track" experience, it has an excellent line-of-sight as well as enough room alongside to allow bicyclists to pull over for hikers and equestrians. Photo-monitoring sites will 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org O. ' Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-19 Page 2 be established in conjunction with the resource management program to observe the change in impact, if any, on the trail from bicycle use. Tentatively adopting this amendment will allow the public additional time to comment. Staff anticipates returning to the Board of Directors in March or April of 2001 for the final reading of this proposed amendment to the Use and Management Plan. The actual opening of the trail to bicycles will occur after your final adoption of this amendment. CEQA COMPLIANCE The District concludes that this Use and Management Amendment will have no significant impact on the environment and is, therefore, categorically exempt from California Environmental Quality Act(CEQA) under sections 15301 and Section 15061 (b) (3). Section 15301 addresses the operation of existing public facilities involving negligible expansion of use beyond that previously existing. This project consists of allowing bicycles to use an existing public trail. No alterations of existing physical conditions of the land are proposed and staff anticipates a negligible expansion of existing use. Section 15061 (b) (3) provides that a project is exempt from CEQA when it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment. This project allows bicycles to use an existing trail and will not result in a physical change to the environment. PUBLIC NOTIFICATION Staff notified the following people concerning this evening's meeting: the adjoining owners to Russian Ridge Open Space Preserve,people who have expressed interest in bicycle use on the preserves, and subscribers to the Board meeting agendas. Prepared by: Dennis Dart, Planning Technician Contact person: Matt Freeman, Open Space Planner II Proposed Bicycle Access to Bay Area Ridge Trail , J ` J i 1 Audubon Society1 ;, „ x r 1 l / � l t l r Conner Acquisition Coal Creek I Open Space Preserve \ H I .\� -- C=7 ' � I Proposed Bicycle Access/ to 1.4 mile Section of. � '- - Bay Area Ridge Trail �_ - �• ' I f i \ `,, \• � Hawk `; I tl \ j f Trail �.� 00 CD J, r/ `.. j i ... AI der Spring Trail \ Russian Ridge ^� Open Space Preserve 0 750 1500 Feet Regional Open Ice --------------------- R-01-21 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-04 February 14, 2001 AGENDA ITEM 3 AGENDA ITEM I Approval of Access Easement and Maintenance Agreement or Pro sed Connor Property Addition to Russian Ridge Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution approving the Access Easement and Maintenance Agreement with the Connor Trust for Rapley Road to complete the acquisition of a portion of the Connor property as an addition to the Russian Ridge Open Space Preserve. DESCRIPTION (see attached man) At your meeting of December 13, 2000, the Board approved the purchase of the 98.16-acre portion of the 267.7-acre Connor property as an addition to Russian Ridge Open Space Preserve (see report R-00-142). As part of this transaction, the seller is retaining and reserving easements to Rapley Road from Skyline Boulevard to serve as access to the remaining Connor property. The attached agreement sets forth the road maintenance obligations and responsibilities. Currently, Rapley Road is maintained by Langley Hill Quarry, whose business constitutes the heaviest use of this road. Key terms of this agreement include: 1. The parties' road maintenance obligations are based upon each parties' proportionate use of the road compared to the use by all parties who hold access easements to Rapley Road. 2. The agreed upon road standard is to an unpaved condition passable by passenger vehicles in all weather conditions. 3. If the owners of the remaining Connor property are required to improve the road as part of the subdivision or future development, those property owners shall be responsible for all costs associated with the improved roadway. The District will cooperate with development of required roadway improvements. This road maintenance agreement is consistent with the District's Policies for Road Maintenance Agreements. Prepared by: Michael C. Williams, Real Property Representative I Graphics: Ana Ruiz, Open Space Planner I Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org ® " Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton RESOLUTION NO. 01- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING OFFICER TO EXECUTE THE ACCESS EASEMENT AND MAINTENANCE AGREEMENT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (RUSSIAN RIDGE OPEN SPACE PRESERVE - LANDS OF CONNOR) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District previously approved that certain Purchase Agreement dated December 13, 2000 by and between William E. Connor H Living Trust u/t/a and Midpeninsula Regional Open Space District by Resolution No. 00-69, which remains in full force and effect. In order to complete said purchase transaction, it is now necessary to enter into an Access Easement and Maintenance Agreement for the remaining Connor ro ert . p p Y Section Two. The Board of Directors does hereby approve and accept the that certain Access Easement and Maintenance Agreement with William E. Connor II Living Trust u/t/a, a copy of which is attached and incorporated by this reference, and authorizes the President or other appropriate officer to execute the Agreement on behalf of the District. Section Three. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. RUSSIAN RIDGE OPEN SPACE RESERVE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Proposed Acquisition Connor Property, 98.16 Acres T / QPEN� I 1 � \ Remaining Lands of Connor Y Iss r , Proposed Connor Acquisition Approximate Scale: 1.0" = 0.4 Miles Recording Requested by and When Recorded Return to: Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022-1404 Attn: Mike Williams No Documentary Transfer Tax Due: Exempt From Recording Fees: Revenue &Taxation Code §11922 Government Code §§6103,27383 ACCESS EASEMENT AND MAINTENANCE AGREEMENT This Access Easement and Maintenance Agreement is made and entered into as of the 1 Lh day of Apr 1 , 2001,by and between William E. Connor II,Trustee of the William E. Connor II LivingTrust ult/a dated August 20 1991 "Connor" and the g ("Connor"), Midpeninsula Regional Open Space District, a Public District formed pursuant to Article 3 of Chapter 3 of Division 5 of the California Public Resources Code("District"). WHEREAS,Connor is the owner of those certain parcels of land located in the unincorporated area of San Mateo County, California, more particularly described as Parcels 1,2 and 3 in Exhibit A, attached hereto and made a part hereof("Connor Property"), WHEREAS, Connor has entered into an agreement dated November 20,2000 to sell to the District a portion of the Connor Property more particularly described as Parcel 1 in Exhibit A, attached hereto and made a part hereof("District Property"); WHEREAS,Connor is retaining that portion of the Connor Property remaining after the conveyance to the District of the District Property ("Remaining Connor Property"); WHEREAS, as part of the conveyance of the District Property to the District,Connor retains or reserves various perpetual non-exclusive easements in favor of and appurtenant to the "Remaining Connor Property" over and across the District's Property for utilities and for pedestrian and vehicular ingress and egress to and from the Remaining Connor Property, and a perpetual non exclusive easement in favor of and appurtenant to the Remaining Connor Property over the District Property for grading,paving and otherwise improving and/or maintaining the easement roadway as is set forth more fully below; and WHEREAS,it is the intention of the parties hereto that the reservations,agreements, terms and conditions contained herein supplement the various reservations of easements contained in that certain Grant Deed between Connor(as grantor) and the District(as grantee)dated January 10, 2001,recorded as Document No. in the Official Records of the San Mateo County Recorder, State of California("Grant Deed"). I I i NOW,THEREFORE,for and in consideration of the premises,and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Recitals. The foregoing recitals are true and correct and are incorporated herein by this reference. 2. Easements . Connor and District acknowledge that Connor has the following roadway easement in favor of and appurtenant to the Remaining Connor Property and hereby reserves the following easement in conjunction with the conveyance of the District Property pursuant to the Grant Deed: a. Retained Easement.A perpetual non-exclusive easement in favor of and appurtenant to the Remaining Connor Property over and across that certain thirty(30) foot strip of land commonly known as Rapley Road and lying fifteen(15)feet on each side of the following described centerline of Rapley Road: Beginning at a point on the Southwesterly line of the State Highway known as Skyline Boulevard, said point being opposite Station 37+55.70 of the Official Survey thereof and running thence from said point of beginning along said centerline of Rapley Road 30 feet wide, the following courses and distances: South 25°46' West 66.69 feet; South 62°39' West 183.23 feet; South 51° 53' West 181.52 feet; South 41° 4F West 147.71 feet; South 51° 29' West 157.56 feet; South 33° 21' West 248 feet; South 50°04' West 47.30 feet; South 78°59' West 144.31 feet; South 67°42' West 96.80 feet; South 54°09' West 129.98 feet; South 24° 01' West 195.85 feet; South 45° 22' Wesr70 feet, more or less to the intersection ther"eof with a straight line drawn from the Easterly 1/4 section corner of said Section 7 to the Northwest corner of the Southwest 1/4 of the Northeast 1/4 of Section 7, said 30 foot strip being bounded on the Northwest by the Southeasterly boundary of land conveyed from San Mateo County Title Company to Elizabeth Moody Williams and Rhona Williams by deed dated and recorded June 28, 1941 in Book 957 of Official Records at Page 500(File No. 24843-E)Records of San Mateo County, California, and bounded on the Southeast by the Northwesterly boundary of lands conveyed from R.A. Isenberg and Gerda Isenberg,his wife, to Joseph Galatine by Deed dated September 21, 1942 and recorded September 26, 1942 in Book 1036 of Official Records at Page 229(File No. 54608-E), Records of San Mateo County, California for roadway purposes to and from the Remaining Connor Property; and b. Reserved Easement. A perpetual non-exclusive easement in favor of and appurtenant to the Remaining Connor Property over and across the strip of land having an uniform width of fifty (50)feet and lying twenty five(25)feet on each side of the following described centerline of Rapley Road: Beginning at a point where the centerline of the existing roadway commonly known as Rapley Road intersects the Northeasterly line of that certain 10 acre parcel lying within the Northwest 1/4 of the Southeast 1/4 of Section 7,Township 7 South,Range 3 West, Mount Diablo Base and Meridian conveyed from Maurice N. Rapley to R.A. Isenberg et ux,by Deed dated March 24, 1941 and recorded,March 28, 1941,in Book 955 of Official Records at Page 16(File No. 16127-E), records of San Mateo County, State of California; thence from said point of beginning and running northeasterly along the centerline of said roadway to a point of intersection with a straight line drawn from the Easterly 1/4 section comer of said Section 7 to the Northwest corner of the Southwest 1/4 of the Northeast 1/4 of said Section 7, said point of intersection being the terminus of the hereinabove described 50 foot easement for purposes of installation and maintenance of public utilities; pedestrian and vehicular ingress and egress to and from the Remaining Connor Property; and for purposes of grading,paving, and otherwise improving and/or maintaining said roadway. 3. Maintenance of Rapley Road. Pursuant to California Civil Code Section 845,Connor and District shall each contribute all amounts necessary to maintain that portion of Rapley Road which traverses the Remaining Connor Property and the District Property in proportion to their respective ctive actual use of Rapley Road when compared to the actual use P of Rapley Road by all parties who hold easements for use of Rapley Road. Rapley Road shall be maintained to the following standard: an unpaved condition passable by passenger vehicles in all weather conditions in accordance with the District's Policies for Road Maintenance Agreements adopted on June 23, 1982. In the event that Connor desires to improve that portion of Rapley Road which traverses the District Property and/or the Remaining Connor Property to a standard greater than the standard stated above including, but not limited to paving,or the installing of curbs, gutters, or utilities, all such improvements and all costs of repair and maintenance of said improvements shall be at the sole cost and expense of Connor. The District will fully cooperate, to the extent allowed by law, with Connor if Connor is required to undertake reasonable roadway improvements/modifications by any governmental entity as a condition to the development or further subdivision of the Remaining Connor Property,provided, however that all such compliance and cooperation by the District will be at the sole cost and expense of Connor. 4. Appurtenant Easements. The parties hereto expressly agree that the reservations of easements made herein and in the Grant Deed are appurtenant to the Remaining Connor Property and shall run with the land pursuant to any and all applicable laws,including, but not limited to, Sections 1462 and 1468 of the California Civil Code. 5. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 6. Attorneys Fees. In the event of any litigation or arbitration arising out of this Agreement, the prevailing party shall be entitled to recover from the other all attorneys fees and costs incurred therein. 7. Further Assurances. Each of the parties hereto agrees to execute such documents, and perform such acts, as may be necessary to give full effect to the agreements contained herein. 8. Partial Invalidity. The invalidity, illegality or unenforceability of any one or more provisions of this Agreement shall in no way effect or impair the validity, legality or enforceability of the remaining provisions hereof, which shall remain in full force and effect. 9. Preparation of Agreement. No inference, assumption or presumption shall be drawn from the fact that a party or his attorney prepared and/or drafted this Agreement. It shall be conclusively presumed that both parties participated equally in the preparation and/or drafting of this Agreement and that each party has sought the advice of its separate counsel and has placed no reliance on the other party's counsel. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. The William E. Connor II Living Trust u/t/a dated August-z0, 1991 By: iSY•' ��, �. -a /, . T/Y /rU Dated: Willi'm E. Connor II,Trustee C i Vlidpeninsula Regional Open Space District, a Public District formed pursuant to Article 3 of Chapter 3 of Division 5 of the California Public Resources Code By: _ Dated: President, Board of Directors STATE OF NEVADA ) ss. COUNTY OF WASHOE ) On � RuPrR�l , 2001, before me, AN,-c-K (� �Tn��r.) , Notary Public, personally appeared JOHN L. SHADEK, known to me, or proved to me on the basis of satisfactory evidence to be the attorney in fact for William E. Connor II, the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. .................................'of" ......................: ANITA AULTNIAN I Notary Public-State of Nevada Appointment Recorded in Washoe County No:94-0539-2;EXPIRES JAN:1,2= (Signature of Notary) STATE OF CALIFORNIA j ) ss. COUNTY OF ) On , 2001, before me, , Notary Public, personally appeared , known to me, or proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. (Signature of Notary) PARCEL The Southeast 1/4 of the Southeast 1/4 and the Northeast 1/4 of the Southeast 1/4 of Section 7, Township 7 South, Range 3 West,Mount Diablo Base and Meridian. Also a portion of said Section 7 in Township 7 South,Range 3 West,Mount Diablo Base & Meridian and described as follows: Beginning at the Northeast comer of the Southwest 1/4 of the Southeast 1/4 of said Section 7; thence Northwesterly in a direct line to a point due South 10 chains from the center of said Section 7; thence due north along the North and South center line of said section 30 chains to the Northwest comer of the Southwest 1/4 of the Northeast 1/4 of said section;thence southeasterly along the line between the lands now or formerly known Rapley and lands now or formerly Anderson, said line being Marked by a fence upon the ground to the 1/4 section post on the east line of said Section 7; thence due West 20 chains to the Southeast comer of the Southwest 1/4 of the Northeast 1/4 of said section; thence due South 20 chains to the point of beginning. EXCEPTING THEREFROM all that land lying Southerly of the following described line: Beginning at a point where the center line of the existing roadway commonly known as Rapley Road intersects the Northeasterly line of that certain 10 acre parcel lying within the Northwest 1/4 of the Southeast 1/4 of Section 7, Township 7 South,Range 3 West Mount Diablo Base and Meridian conveyed from Maurice N. Rapley to R. A. Isenberg et ux,by Deed dated March 24, 1941 and recorded March 28, 1941,in Book- 955 of Official Records at Page 16 (File No. 16127- E), records of San Mateo County, State of California; thence from said point of beginning and running northeasterly along the center line of said roadway 1030 feet more or less to a point hereinafter referred to as Point"A", said Point"A"being a point which bears South 70139'32" West 83.59 feet and South 81049'02"West 129.20 feet along the center line of said road from a point hereinafter referred to as Point"B?', said Point"B" being a point where a 27" diameter metal drainage pipe crosses said road and where said Point"B"bears North 1705 1'05"West 1826.8 feet from a 6"x 6" fence post purported to be the common Section Comer of Sections 7, 8, 17 and 18 in Township 7 South,Range 3 West,Mount Diablo Base and Meridian, as said fence post is shown on that map filed in.the office of the County Recorder in Volume 26 of Parcel Maps at Page 41,records of San Mateo County, State of California;thence from said Point"A"continuing along said center line of said road North 81049'02"East 129.20 feet and North 70*39'32"East 83.59 feet to said Point"B"; thence leaving said center line South 12000'00"East 180.00 feet and South 62'00'00"East 600 feet more or less to a point in the Easterly line of the above mentioned Section 7, said point being the terminus of the hereinabove described line. LXHIBI-1- A PARCEL Portions of the Northwest 1/4 of the Southeast 1/4, the Northeast 1/4 of the Southeast 1/4 and the Southeast 1/4 of the Southeast 1/4 of Section ption 7 in Township 7 South,Range 3 West,Mount Diablo Base and Meridian, said portions being more particularly described as follows: Beginning at a point where the center line of the existing roadway commonly known as Rapley Road intersects the Northeasterly line of that certain 10 acre parcel lying within the Northwest 1/4 of the Southeast 1/4 of Section 7,Township 7 South, Range 3 West Mount Diablo Base and Meridian conveyed from Maurice N.Rapley to R. A. Isenberg et ux,by Deed dated March 24, 1941 and recorded March 28, 1941, in Book 955 of Official Records at Page 16 (File No. 16127- E), records of San Mateo County, State of California;thence from said point of beginning and running northeasterly along the center line of said roadway 1030 feet more or less to a point hereinafter referred to as Point"k', said Point"A" being a point which bears South 70*39'32" West 83.59 feet and South 81'49'02"West 129.20 feet along the center line of said road from a point hereinafter referred to as Point"B", said Point"B"being a point where a 27"diameter metal drainage pipe crosses said road and where said Point"B" bears North 1715 F05"West 1826.8 feet from a 6" x 6" fence post purported to be the common Section Comer of Sections 7, 8, 17 and 18 in Township 7 South,Range 3 West,Mount Diablo Base and Meridian,as said fence post is shown on that map filed in the office of the County Recorder in Volume 26 of Parcel Maps at Page 41,Records of San Mateo County, State of California; thence leaving said Point"A"South 22011'23" West 38.60 feet;thence South 48' 07' 19"West 68.17 feet;thence South 12'44'26" West 71.78 feet;thence South 17'5243"East 115.49 feet; thence South 11000'30"East 99.08 feet;thence South 0036'05" East 84.77 feet;thence South 14'07'41"East 360.14 feet; thence South 44*16'08"East 248.96 feet;thence South 10*57'17"East 129.08 feet to a point from which a 21"Pine Tree bears South 85'19"East 41.2 feet thence from said point South 77'17'50"West 187.10 feet; thence North 65'02'14"West 278.75 feet;thence North 86000'58" West 340 feet more or less to the westerly line of the Southeast 1/4 of the Southeast 1/4 of Section 7 in Township 7 South,Range 3 West,Mount Diablo base and Meridian; thence along said westerly line North 650 feet more less to the Northwest comer of said Southeast 1/4 of the Southeast 1/4 of said Section 7; thence along the Northeasterly line of the hereinabove mentioned 10 acre parcel(955 O.R. 16)400 feet more or less to the point of beginning. TOGETHER WITH A NON-EXCLUSIVE EASEMENT for ingress, egress and public utilities over a strip of land having a uniform width of 50 feet and lying 25 feet on each side of the following described center line: Beginning at a point where the center line of the existing roadway commonly known as Rapley Road intersects the Northeasterly line of that certain 10 acre parcel lying within the Northwest 1/4 of the Southeast 1/4 of Section 7,Township 7 South,Range 3 West Mount Diablo Base and Meridian conveyed from Maurice N. Rapley to R. A. Isenberg et ux,by Deed dated March 24, 1941 and recorded March 28, 1941,in Book 955 of Official Records at Page 16 (File No. 16127- E), records of San Mateo County, State of California; thence from said point of beginning and running northeasterly along the center line of said roadway to a point of intersection with a straight line drawn from the Easterly 1/4 section comer of said Section 7 to the Northwest comer of the Southwest 1/4 of the Northeast 1/4 of said Section 7, said point of intersection being the terminus of the hereinabove described 50 foot easement. ALSO TOGETHER WITH A NON-EXCLUSIVE EASEMENT for ingress, egress and public utilities over a strip of land 50 feet wide lying within the East 1/2 of the Southeast 1/4 of Section 7 in Township 7 South, Range 3 West,Mount Diablo Base and Meridian,the center line of said strip of land being more particularly described as follows: Beginning at a point wb- +he center line of the existing roadwe- mmonly known as Rapley Road intersects a 27" d. er metal drainage pipe crossing saic 1, said point of intersection bears North 17'5 1'05" West 1826.8 feet from a 6" x 6"fence post purported to be the common Section Comer of Sections 7, 8, 17 and 18 in Township 7 South,Range 3 West,Mount Diablo Base and Meridian, as said fence post is shown on that map filed in the Office of the County Recorder in Volume 26 of Parcel Maps at Page 41, Records of San Mateo County, State of California; thence from said point of beginning along the center line of an existing road leading to the lands described in that certain Life Estate Parcel reserved by James D. Rapley and Anne W. Rapley in the Grant Deed recorded July 1, 1977 in Volume 7531 of Official Records at Page 430, Records of San Mateo County, State of California, South 44'26'57"West 76.04 feet; thence South 75"39'02"West 22.92 feet; thence along a tangent curve to the right, having a radius of 30.00 feet a length of 11.98 feet and a central angle of 22052'46";thence North 81"28'12"West 16.14 feet; thence along a tangent curve to the left having a radius of 100.00 feet, a length of 48.29 feet and the central angle of 27140'12"-,thence South 70'5 1'37"West 15.34 feet;thence along a tangent curve to the left having a radius of 150.00 feet, a length of 48.58 feet and a central angle 18133'16";thence South 52118'21"West 24.48 feet; thence along tangent curve to the left having a radius of 150.00 feet, a length of 43.69 feet and a central angle of 16'41'16"; thence South 3537'05"West 1.32 feet; thence along a tangent curve to the left having a radius of 75.00 feet, a length of 46.18 feet and a central angle of 35'16'31"; thence South 0*20'34" West 2.39 feet; thence along a tangent curve to the left having a radius of 100.00 feet, a length of 29.79 feet and a central,angle of 17103'59";thence South 16'43'25"East 36.70 feet;thence along a tangent curve to the left having a radius of 150.00 feet, a length of 18.66 feet and a central angle of 7107'45";thence South 235 1'11" East 30.81 feet;thence along a tangent curve to the right having a radius of 150.00 feet, a length of 31.73 feet and a central angle of 12'07'17",thence South 11'43'53"East 96.69 feet; thence along a tangent curve to the right having a radius of 50,00 feet, a length of 16.02 feet and a central angle of 18*21'45"; thence South 6'37'52" West 29.57 feet; thence along tangent curve to the left having a radius of 200.00 feet, a length of 53.10 feet and a central angle of 15"12'44"; thence South 8'3453"East 34.94 feet; thence along at tangent curve to the left having a radius of 200.00 feet, a length of 41.41 feet and a central angle of 1.1'5 1'46"; thence South 20'26'38" East 38.79 feet along a tangent curve to the right having radius of 200.00 feet, a length of 42.49 feet and a central angle of 12'10'18"; thence South 8'16'20"East 39.67 feet; thence along tangent curve to the left having a radius of 200.00 feet, a length of 44.79 feet and a central angle of 12149'50";thence South 21'06'10"East 82.60 feet; thence along at tangent curve to the left having a radius of 100.00 feet,a length of 39.10 feet and a central angle of 22'24'12";thence South 43030'22"East 52.81 feet; thence along a tangent curve to the left having a radius of 300.00 feet a length of 32.42 feet and a central angle of 61 1 l' 30"; thence South 49'41'52"East 35.68 feet; thence along a tangent curve to the right having a radius of 300.00 feet, a length of 73.46 feet and a central angle of 14'0 1'45";thence South 3 5'40'07" East 7.18 feet;thence along a tangent curve to the right having a radius of 100.00 feet a length of 36.70 feet and a central angle of 21101'30"; thence South 14'38'37" East 20.52 feet; thence along a tangent curve to the right having a radius of 200.00 feet, a length of 35.44 feet and a central angle of 10'09'08"; thence South 4*29'29"East 45.21 feet to a point from which a 21"Pine Tree bears South 71'07' East 29.0 feet, said point being the terminus of the herein described 50 foot wide easement. EXCEPTING THEREFROM all that portion lying within the above described PARCEL TWO. 2 PARCEL3 Portions of Section 18, Township 7 South,Range 3 West,Mount Diablo Base and Meridian, described as follows: All that portion of the Southeast 1/4 of Section 18, lying North of the center line of the main branch of Mindego Creek and East of the tributary known as Rapley Creek, said tributary extending Northerly from Mindego Creek at a point approximately 1000 feet East of the North- South center line of said Section 18 and all that portion of the West 1/2 of the Northeast 1/4 of Section 18 lying East of said tributary known as Rapley Creek, said tributary intersecting the East line of said West 1/2 of the Northeast 1/4 of Section 18 at a point approximately 900 feet South of the North boundary of said Section 18. TOGETHER WITH the East 1/2 of the Northeast 1/4 of Section 18,the Southeast 1/4 of the Southeast 1/4 and the Northeast 1/4 of the Southeast 1/4 of Section 7 in Township 7 South, Range 3 West, Mount Diablo Base and Meridian. ALSO TOGETHER WITH a portion of said Section 7 in Township 7 South,Range 3 West, Mount Diablo Base and Meridian described as follows: Beginning at the Northeast corner of the Southwest 1/4 of the Southeast 1/4 of said Section 7; thence Northwesterly in a direct line to a point due South 10 chains from the center of said Section 7; thence due north along the North and South center line of said Section 30 chains to the Northwest corner of the Southwest 1/4 of the Northeast 1/4 of said Section;thence south- easterly along the line between the lands now or formerly of Rapley and lands now or formerly Anderson, said line being marked in part by a fence upon the ground to the 1/4 section post on the East line of said Section 7;thence due west 20 chains to the Southeast comer of the Southwest 1/4 of the Northeast 1/4 of said Section; thence due South 20 chains to the point of beginning. EXCEPTING THEREFROM all that land lying northerly of the following described line: Beginning at a point where the center line of the existing roadway commonly known as Rapley Road intersects the Northeasterly line of that certain 10 acre parcel lying within the Northwest 1/4 of the Southeast 1/4 of Section 7 Township7 South Range 3 Wes Mount Diablo Base and g � Meridian conveyed from Maurice N. Rapley to R. A. Isenberg et ux,by Deed dated March 24, 1941 and recorde d March 28, 1941, in Book 955 of Official Records at Page 16 (File No. 16127- E), records of San Mateo County, State of California; thence from said point of beginning and running northeasterly along the center line of said roadway 1030 feet more or less to a point hereinafter referred to as Point"A", said Point"A"being a point which bears South 70139'32" l West 83.59 feet and South 81"49'02"West 129.20 feet along the center line of said road from a point hereinafter referred to as Point"B", said Point`B"being a point where a 27"diameter metal drainage pipe crosses said road and where said Point"B"bears North 17°51'05" West 1826.8 feet from a 6"x 6"fence post purported to be the common Section Corner of Sections 7, 8, 17 and 18 in Township 7 South,Range 3 West,Mount Diablo Base and Meridian, as said fence post is shown on that map filed in the office of the County Recorder in Volume 26 of Parcel Maps at Page 41, records of San Mateo County, State of California; thence from said Point"A"continuing along said center line of said road North 81149'02"East 129.20 feet and North 70039'32"Ea 59 feet to said Point"B"; thence lea said center line South 12°00'00 "East 180.00 fey.,.and South 62°00'00"East 600 feet more or less to a point in the ~ Easterly line of the above mentioned Section 7, said point being the terminus of the hereinabove described line. FURTHER EXCEPTING THEREFROM portions of the Northwest 1/4 of the Southeast 1/4, the Northeast 1/4 of the Southeast 1/4 and the Southeast 1/4 of the Southeast 1/4 of Section 7 in Township7 So uth,Range 3 West Mount Diablo iablo Base and Meridian, g � an, said portions being more particularly described as follows: Beginning at a point where the center line of the existing roadway commonly known as Rapley Road intersects the Northeasterly line of that certain 10 acre parcel lying within the Northwest 1/4 of the Southeast 1/4 of Section 7,Township 7 South, Range 3 West,Mount Diablo Base and Meridian conveyed from Maurice N. Rapley to R. A. Isenberg et ux,by Deed dated March 24, 1941 and recorded March 28, 1941, in Book 955 of Official Records at Page 16 (File No. 16127- E), records of San Mateo County, State of California; thence from said point of beginning and running northeasterly along the center line of said roadway 1030 feet more or less to a point hereinafter referred to as Point"A", said Point"A" being a point which bears South 70°39'32" West 83.59 feet and South 81149'02"West 129.20 feet along the center line of said road from a point hereinafter referred to as Point"B", said Point"B"being a point where a 27"diameter metal drainage pipe crosses said road and where said Point`B"bears North 17°51'05"West 1826.8 feet from a 6"x 6"fence post purported to be the common Section Corner of Sections 7, 8, 17 and 18 in Township 7 South,Range 3 West, Mount Diablo Base and Meridian, as said fence post is shown on that map filed in the office of the County Recorder in Volume 26 of Parcel Maps at Page 41,Records of San Mateo County, State of California; thence leaving said Point"A"South 22011'23" West 38.60 feet; thence South 48107'19" West 68.17 feet; thence South 12044'26" West 71.78 feet; thence South 17°52'43"East 115.49 feet; thence South 11000'30"East 99.08 feet;thence South 0°36'05"East 84.77 feet; thence South 14' 07' 41"East 360.14 feet;thence South 440 16'08"East 248.96 feet; thence South 10157'17"East 129.08 feet to a point from which a 21"Pine Tree bears South 85019"East 41.2 feet; thence from said point South 77°17'50"West 187.10 feet; thence North 65002'14" West 278.75 feet; thence North 86°00'58" West 340 feet more or less to the westerly line of the Southeast 1/4 of the Southeast 1/4 of Section 7 in Township 7 South,Range 3 West,Mount Diablo base and Meridian;thence along said westerly line North 650 feet more less to the Northwest corner of said Southeast 1/4 of the Southeast 1/4 of said Section 7;thence along the Northeasterly line of the hereinabove mentioned 10 acre parcel (955 O.R. 16)400 feet more or less to the point of beginning. TOGETHER WITH A NON-EXCLUSIVE EASEMENT for ingress, egress and public utilities over a strip of land having a uniform width of 50 feet and lying 25 feet on each side of the following described center line: Beginning at a point where the center line of the existing roadway commonly known as Rapley Road intersects the Northeasterly line of that certain 10 acre parcel lying within the Northwest 1/4 of the Southeast 1/4 of Section 7, Township 7 South,Range 3 West, Mount Diablo Base and Meridian conveyed from Maurice N. Rapley to R. A. Isenberg et ux, by Deed dated March 24, 1941 and recorded March 28, 1941, in Book 955 of Official Records at Page 16 (File No. 16127- E), records of San Mateo County, State of California;thence from said point of beginning and running northeasterly along the center line of said roadway to a point of intersection with a straight line drawn from the Easterly 1/4 section corner of said Section 7 to the Northwest corner of the Southwest 1 4� / of the No rtheast 1/4 of said Section 7 said point of inter section being the P g terminus of the herein-above described 50 foot easement. The property lines described above are now recognized b this office as the lines gruz y e n s dividing the property in question. i Regional Open ! ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-18 Meeting 01-04 February 14, 2001 AGENDA ITEM 4 IT AGENDA E M Award of Contract for Improvements to the Administr ive Of t Building at 330 Distel Circle, Los Altos GENERAL MANAGER'S RECOMMENDATIO — —' Authorize the General Manager to enter into a contract with Bay Construction Services Inc. of Hayward, California in the bid amount of$144,157, plus a 10% contingency amount, for a total contract amount not to exceed $158,573 for the Improvements to the District's Administrative Office Building at 330 Distel Circle in Los Altos. DISCUSSION At your regular meeting on December 20, 2000, you authorized staff to solicit bids for improvements to the District's Administrative Office Building in Los Altos (see Report R-00-157). The report was discussed at that time and was the basis for developing the bid documents. The base bid included sufficient equipment, labor and materials to accomplish the main features of the improvement project, and Alternates A and B addressed the costs associated with the possible expansion of the kitchen area and the Long Ridge Conference Room, respectively. A notice to bidders was advertised in the San Jose Mercury News on January 14, 2001. Copies of the plans and specifications were given to two local builders exchanges, and a notice to bidders was sent to II'I five potentially interested contractors. A mandatory pre-bid meeting was held on-site on January 19, 2001. Five contractors attended. Sealed bids were due on January 31, 2001. Two bids were received, which are summarized in the breakdown below (low bid, per category, in bold). Item Bay Construction Services, Inc. HRB Construction, Inc. Base Bid Total $103,064. $157,825. Alternate A $ 16,824. $ 55,590. Expansion of Kitchen Area Alternate B $ 24,269. $ 56,730. Expansion of Long Ridge Room 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org � ® eT Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz -Genera!Manager:L.Craig Britton R-01-18 Page 2 As defined in the Bid Proposal, the basis for selecting the low bid was the base bid only. The Information to Bidders noted that "the contract will be awarded to the bidder determined to be the lowest responsible and responsive bidder." Having reviewed the bidders' qualifications, and the bid proposals, staff recommends award of the contract to Bay Construction Services, Inc., for the amount of$144,157. Change orders are anticipated in this type of project, and the costs for these incidental items would not be expected to exceed 10% of the contract. This additional work would be controlled by unit prices, which were established during the bidding process. Due to the nature of the project, this method of controlling the work and budget was determined to be the most cost effective. A 10% contingency would increase the contract amount by $14,416, bringing the total contract amount to $158,573. Staff recommends that this additional amount be authorized on a "not to exceed basis" to complete the project. This amount and the unit prices are in line with staff s projected estimates for the work. At your meeting on December 20, 2000 you authorized the General Manager to extend the existing agreement with Panko Architects and approved increasing the total payment due them to $32,500 (see Report R-00-157). Therefore, staff will continue to retain the professional services of Panko Architects to monitor the construction phase of this project. The individual assigned by that firm will certify the compliance of the contractor's installations to the plans and specifications and work in concert with District staff. At present, a building permit from the City of Los Altos Planning and Building Department has been approved for all of the items contained in the Base Bid. However, a variance to the parking requirements is necessary in order to expand the kitchen area (Alternate A) and the conference room (Alternate B). Provided that this variance and the subsequent building permits for the expansion of these rooms is received by mid-March 2001, construction will encompass all aspects of the project. Construction is scheduled to commence on March 12, 2001 and is anticipated to be completed on April 21, 2001. If the variance for the expansion of the two rooms cannot be obtained in a timely fashion, construction would proceed as scheduled on the main features of the project as contained in the Base Bid. Inclusion of construction on the Alternates is contingent upon Los Altos Planning and Building Department approval. Contractors were advised in the pre-bid documents that such approvals were a condition of any eventual contract, and selection of Alternates. The nature of the work does allow for the construction of the Alternates at a later date, if necessary, with only minimal impacts to cost and effeciency. Staff will keep the Board advised of this issue. The Administrative Office will remain open, and work in the "Tenant's Space" will be performed during evening and weekend hours only. All construction will be restricted during those hours when the Board conducts its scheduled meetings. Notification of this construction will be posted on the District's Web-site and signs will be installed at the building's entrances to inform District staff and visitors of the occurrence of the project. CEQA COMPLIANCE Project Description The project consists of minor alterations to the District's existing administrative office in the City of Los Altos. Alterations include demolition of certain interior walls, construction of new interior walls, relocation of electrical and communications outlets, an approximately 80 square-foot expansion of the R-01-18 Page 3 floor area, and replacement of certain windows. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Section 15302. Categorical Exemption 15302 — Replacement or Reconstruction The proposed alterations will replace certain interior building elements such as, walls and electrical and communications outlets; and reconstruct and expand a minor floor area. The structure will have substantially the same purpose and capacity before and after the project is implemented. Prepared by: John Cahill, Planner II Contact person: same as abo ve nl fl c Regional Open re 2 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-20 Meeting 01-04 February 14, 2001 AGENDA ITEM 5 AGENDA ITEM Scheduling of a Special Meeting of the Board of Directo on February 21, 2001 GENERAL MANAGER'S RECOMMENDATIO Schedule a Special Meeting of the Board of Directors on February 21,2001,beginning at 7:30 P.M. DISCUSSION A representative from the State Department of Fish and Game will be available on February 21, 2001 to make a presentation to the Board on feral pig research. Following this presentation, staff will give the Board an update on the District's feral pig population control program, and seek comment and further action from the Board. Prepared by: Deirdre C. Dolan, District Clerk Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •web site:www.openspace.org1O " Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz *General Manager:L.Craig Britton Claims No. 01-03 Meeting 01-04 Date: Feb. 14, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1185 516.99 All Laser Service Printer Service and Cartridges 1186 650.00 Appraisal Research Corporation Appraisal Services 1187 33.13 AT&T Telephone Service 1188 526.19 Avaya Financial Services Telephone Installment&Service 1189 73.13 Barron Park Supply Co. Field Supplies 1190 15.54 The Bicycle Outfitter Patrol Bike Accessories 1191 160.00 BMI Imaging Systems Microfiche Machine Repair 1192 53.40 Cabela's Uniforms 1193 2,028.00 California Conservation Corps Habitat Restoration Crew 1194 7.54 Mark Casaretto Reimbursement-Uniform 1195 82.47 Continuing Education of the Bar Resource Documents 1196 54.55 Contemporary Engraving Co., Inc. Name Plate Engraving 1197 318.42 Costco Wholesale Office, Field and Volunteer Supplies 1198 31.32 CSK Auto, Inc. Vehicle Maintenance Supplies 1199 5,764.01 Emergency Vehicle Systems Vehicle Equipment 1200 18.69 Film to Frame Film Developing 1201 128.38 Goodco Press, Inc. Permit Printing 1202 40.98 Hanson Permanente Cement, Inc. Baserock 1203 380.00 Hertz Equipment Rental Backhoe Rental 1204 354.48 Jodi Isaacs Vehicle and Supply Reimbursement 1205 575.00 Johnson&Associates Technical Assistance-Classifications 1206 2,150.00 Tamara Kan Non-Native Plant Assessment&Training 1207 1,290.00 Liebert Cassidy Whitmore Membership-Employment Relations 1208 111.20 Los Altos Garbage Company Garbage Service 1209 1,140.75 Lanier Worldwide, Inc. Copy Machine Lease&Supplies 1210 750.00 Merwin Mace Acquisition Consultant Services 1211 88.98 Brian Malone Reimbursement--Film 1212 103.91 Minton's Lumber&Supply Field Supplies 1213 50.00 National Association for Interpretation Recruitment Advertisement 1214 258.64 Northern Energy Propane Service 1215 624.00 Office Team Public Affairs Temp 1216 193.04 Pacific Bell Telephone Service 1217 8.95 Loro Paterson Reimbursement-Uniforms 1218 72.26 Peninsula Blueprint Printing Services 1219 62.73 Pinecone Lumber Co., Inc. Field Supplies 1220 27.54 PIP Printing Business Card Printing 1221 22,633.06 Rana Creek Habitat Restoration Habitat Restoration-Russian Ridge 1222 7.92 Rancho Ace Hardware&Garden Shop Field Supplies 1223 723.43 Redwood General Tire Co., Inc. Tires 1224 354.00 Russ Enterprises, Inc. Signs 1225 3,000.00 Reserve Account-Pitney Bowes Postage 1226 1,035.45 Roy's Repair Service Vehicle Maintenance&Repairs 1227 88.50 Safety-Kleen Solvent Tank Service 1228 4,224.00 San Jose Conservation Corps. Dump Clean-up-Sierra Azul 1229 926.96 San Jose Mercury News Recruitment Advertisement 1230 10.00 *1 San Mateo County Public Health Lab Tick Testing 1231 1,200.00 Dick Seever DBA Land Management Resource Feral Pig Control Services 1232 47.98 Signs of the Times Signs Page 1 I Claims No. 01-03 Meeting 01-04 Date: Feb. 14, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1233 55.12 Stevens Creek Quarry, Inc. Baserock 1234 2,648.94 Swanson Hydrology&Geomorphology Sierra AzuI Hydrologic Assessment 1235 861.90 Sycamore Associates, LLC Consulting Biologist 1236 254.77 Tadco Supply Janitorial Supplies 1237 412.50 Therma Corp. HVAC Services 1238 725.70 Thornton Electric Company Electrical Repair Services 1239 130.00 Terminix International Pest Control Service 1240 15,000.00 *2 Mike Tobar Excavation Demolition Services 1241 525.84 Minh Tran Reimbursement-Computer Supplies 1242 225.00 Verio Internet Provider 1243 108.23 M. Douglas Vu Vehicle Expense 1244 768.04 West Group Payment Center Legal Resource Documents 1245 123.12 West Group Payment Center Legal On-line Service 1246 100.00 *3 Wilds Things Inc. Native Animal Presentation 1247 300.00 Roberta Wolfe Recording Services 1248 200.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill Parking Lot 1249R 908.58 Home Depot Field Supplies 1250R 464.00 Sequoia Analytical Water Testing 1251R 6,000.00 Navarone Mailing Services Postage-Newsletter&Outdoor Activities 1252R 449.97 Petty Cash Local Business Meeting Expense, Vehicle Mileage, Volunteer&Docent Supplies, Copy Services, Field and Office Supplies *1 Urgent Check Issued February 5, 2001 *2 Urgent Check Issued February 6, 2001 *3 Urgent Check Issued February 2, 2001 Total 75,434.68 Page 2 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: February 9, 2001 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 9 E-mail:mrosdoopenspace.org • Web site: www.openspace.org Regional Open 5,_ ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 1, 2001 Mr. Pietro G. Denevi 129 Vista Road Court Los Gatos, CA 95032 RE: Bear Creek Redwoods Open Space Preserve I Golf Course Proposal Dear Mr. Denevi: Thank you for your letter of January 10, 2001, requesting consideration of a long-term lease of the former Alma College property for golf course development. Your letter was considered by the Board of Directors at its meeting of January 31, 2001. As you know, the District is a public agency dedicated to acquiring and managing open space land for preservation and low intensity public recreational use. The guiding basis for all proposed uses is encapsulated in the District's mission statement, which reads as follows: "To acquire and preserve a regional greenbelt of open space land in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. The Bear Creek Redwoods Open Space Preserve is currently closed to public use except for a limited access "pen-nit" system related to the existing horse stable at the site. Following acquisition of the "upper"property from Peninsula Open Space Trust (POST) and completion of the logging operation that pre-dated District purchase of the property,we will commence with development of a Master Plan for the entire site. We anticipate that the Master Planning process will take several years because of the complexity and number of issues (current horse stable operation, use issues associated with possible historic structures, potential Ridge Trial connection, and an acutely interested local population). After a public participation process,the Master Plan will identify low intensity public recreational uses that are compatible with the public interest and the environmental carrying capacity of the site. Resource inventory and restoration needs will also be a focus of the study. There will be several public hearings associated with the Master Planning process, and all final decisions will be made by the Board of Directors at a public meeting. We welcome you to participate in that process. However, given that the District's current policies and land management practices are founded upon providing low intensity recreational uses such as dirt trails and small gravel parking lots, we anticipate that inclusion of a golf course in the Master Plan for this preserve would be highly unlikely. Furthermore, in the event that, in the future,the District's Board of Directors were ever to make a decision to include a golf course in the final plan, the development of such a project would be subject to an additional open and public 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton IO Mr. Pietro Denevi � Page 2 / process. This would be necessary to allow for proposals to be submitted by any and all interested parties, before the final selection of an appropriate party to be considered for any long-term agreement. In summary, based upon the District's Mission Statement and Board policies that have been formulated over the last 28 years, we anticipate that ultimate uses at Bear Creek Redwoods Open Space Preserve will be low intensity and focus primarily on trailhead parking and public trails. Most of the site will be left in a natural condition and the District's future efforts will focus on restoration and enhancement of the native fauna and flora. Given all of the factors discussed above, we cannot provide you with a statement of interest that the District desires to collaborate with you to develop a golf course at Bear Creek Redwoods Open Space Preserve. Sincerely, Pete Siemens President PS:lcb cc: Board of Directors Santa Clara County Board of Supervisors j, S 5c�ab � Sb�' y�� Regional Open ace ............ ............................. A� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 5, 2001 Hugh Graham, Principal Planner County of Santa Clara Planning Office Development Review Section County Government Center 70 West Hedding Street San Jose, CA 95110 III Re: Atwood Grading & Building Site Proposal, file number 33381-26-52-99G/99BA Dear Mr. Graham: Midpeninsula Regional Open Space District staff have reviewed the Proposed Negative Declaration for the Atwood project and have very serious concerns about this proposal and the adequacy of the environmental review with respect to aesthetics and environmental resources. The Initial Study/Negative Declaration currently suffers from inadequacy of documentation and analysis, as well as reliance on future studies or processes to analyze significant effects. Under Initial Study Section A, Aesthetics: No analysis is presented regarding the aesthetic significance of the grading and architecture proposed by the applicant. The Initial Study states that the Architectural and Site Approval process will require submittal and review of items that ensure the architectural compatibility of the project with the site; however, no specific mitigation measures are proposed. The visibility of the level graded area, which the Environmental Setting describes as "on top of a hill," and the aesthetic implications of the removal of over 30 native trees are not addressed. Further, the mitigations proposed do not describe reseeding and replanting requirements or how results will be measured. Under Section D, Biological Resources: No substantial evidence is presented to form a factual basis to conclude that impacts to riparian habitat are less than significant. The Initial Study/Negative Declaration defers the review of this issue to the California Department of Fish and Game by requiring that a future Streambed Alteration Agreement (SAA) be obtained. The environmental documents conclude that compliance with the SAA will "mitigate any potential impacts to the riparian habitat," but do not describe how this will occur. Since the Department of Fish and Game is responsible for determining whether a project requires an SAA, not the County, this evaluation needs to be completed as part of the Initial Study/Negative Declaration. Under Section F, Geology and Soils: It appears the analysis is deferred until future topographic and geologic studies are submitted. Again, the Initial Study/Negative Declaration concludes that compliance with this measure will "mitigate any potential impacts to the riparian habitat," but does not describe how this will occur. The driveway-grading plan at Overlook Road does not indicate where the new fill blends with the existing grade. The plan as shown would result in the removal of additional large trees not currently identified for removal. Therefore an analysis of the aesthetic and geologic effects of grading cannot be made. The submitted plans do not include information on the 330 Distel Circle 9 Los Altos,CA 94022-1404 e Phone:650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org *Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton Hugh Graham February 2, 2001 Page 2 bridge construction, such as creek cross sections or abutment details, which is necessary to determine the project's impact on the hydrology or riparian environment of the tributary to Almendra Creek. At the core of our concerns is the belief that the proposed application to construct a massive, highly visible home with excessive grading and retaining walls is not appropriate for the setting given the steep topography, washouts, riparian environment, and significant tree cover. We implore the County to consider how to avoid the impacts discussed in the Initial Study/Negative Declaration by working with the applicant to modify the application, rather than simply adopting mitigation measures and deferring important studies to other agencies to address in the future with little public involvement. We respectfully request the County to defer action on the proposed Atwood Grading/Building approval until such time as the additional information and analysis discussed above are included in the Initial Study/Negative Declaration. In addition, we request that the County require the applicant to make substantive revisions to the project. We suggest the following measures at minimum: • Build to respond to the hillside nature of the site by nesting into the hill and stepping with the grade 0 Utilize architectural features that emphasize the horizontal nature of the structure • Minimize retaining wall heights (less than 6 feet) along the driveway • Avoid unnecessary on-site grading, especially in watercourses • Replant visually appropriate evergreen trees in graded areas in patterns that reflect the natural environment Thank you for the opportunity to review the development proposal and provide our comments. Should you have any questions, please do not hesitate to call our Planning Manager, Cathy Woodbury at (650)-691-1200. S' ely, L. Craig Britton General Manager LCB:ss/dd/ak cc: ASA Committee members Brian Loventhal, City Manager, City of Monte Sereno MROSD Board of Directors 2 Regional Open r -ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 1, 2001 Mr. Prentiss Cole 75 Coronado Avenue Los Altos, CA 94022 Dear Mr. Cole: Thank you for your letter of January 6, 2001 regarding the education of visitors about littering in District preserves. The District's Board of Directors reviewed your letter at its regular meeting last night, and is very appreciative of your support and of your concern about this issue. The District is committed to maintaining the preserves in the best possible condition, and in their natural state. Additional signage is something which we are always evaluating, but our experience has been that adding more signs tends to have a very limited benefit. Our staff continue to enforce District regulations, which prohibit littering, and to educate visitors about the need to care for the Open Space areas. Our staff also continues to provide regular patrols of the trails to deal with any littering problems. Thank you for sharing your thoughts with us and we hope that you will continue to enjoy your open space preserves. Sincerely, 4ete Siemens, President Board of Directors PS/gb cc: MROSD Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Regional Open ace 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 1, 2001 Mr. Peter Parbery 10166 Camberley Court Cupertino, CA 95014 Dear Mr. Parbery: The District Board of Directors reviewed your December 19, 2000 letter concerning the Zinfandel Trail at Picchetti Ranch Open Space Preserve at their regular meeting last night. Thank you for expressing your concerns regarding the condition of the trail during the rainy season. When constructing trails, the District incorporates practices that attempt to prevent trail surfaces from flooding or eroding. Such practices include the installation of water bars or rolling dips that channel water off the trail and allow it to drain without damaging or destroying the trail. In areas where these methods are unsuccessful, other measures are used. However, there are occasionally trails that are seasonally inundated with so much rain and discharge that they have to be closed until they drain naturally. Staff monitors these "Seasonal Trail Closures" annually and once they are closed, appropriate public notification is made and signing is placed on the preserve to inform users of the closures. Staff regularly patrols District trails to identify those that flood seasonally. The Zinfandel Trail at Picchetti Ranch Open Space Preserve is not known to be one of those trails. However, staff will examine the condition of this trail and will take the necessary precautions to address this issue. Again, thank you for writing to express your concern. Sincerely, Pete Siemens, President Board of Directors cc: Board of Directors PS:mdv 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax:650-691-0485 • E-mail: mrosd�Eopenspace.org • Web site:v`ww.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nit2 •Genera/Manager:L.Craig Britton Regional Open ace 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 1, 2001 Mr. David King Design Associates davidkmCa)home.com (650) 347-4101 Dear Mr. King, The District Board of Directors reviewed your January 18, 2000 electronic message concerning bicyclists at Purisima Creek Redwoods Open Space Preserve at their regular meeting last night. Thank you for expressing your concerns regarding your hiking experience on the trails at Purisima Creek Redwoods Open Space Preserve. In recognition of public concerns similar to yours, the District Board of Directors, on July 12, 2000, amended the District's Trail Use Policies to close seven preserves to bicyclists. This action was prompted by the need to protect the opportunity for tranquil nature study and observation and to balance the desires of all constituents by providing a wide range of open space opportunities. The District can now direct constituents who seek an open space experience undisturbed by mountain bikes to Foothills, Los Trancos, La Honda Creek, Pulgas Ridge, Picchetti Ranch, Thornewood, and Teague Hill Open Space Preserves. In deciding which preserves to close to bicycle use, the Board selected preserves that were geographically distributed throughout the District and that provided a variety of environmental settings. The Board also considered the potential impacts on existing trail use patterns. I understand that your specific concerns pertain to Purisima Creek Redwoods Open Space Preserve. This preserve is highly popular among hikers and bicyclists due, in part, to its spectacular landscape and to the vital link it provides to bicyclists travelling from Skyline Boulevard to the coast. In an effort to maintain these regional trail connections for bicyclists and to minimize the impact of the permanent trail closures on preserves heavily used by bicyclists, the Board did not include Purisima Creek Redwoods Open Space Preserve in the closures. The District hopes that the recent Board decision will help accommodate the needs of hikers like yourself and serve to address your concerns regarding conflicts between hikers and bicyclists. Enclosed are brochures for the seven preserves that are closed to bicycles. We hope that you are able to visit these preserves and enjoy the tranquil nature experience that they provide. Again, thank you for writing to express your concern. Sincerely, Pete Siemens, President Board of Directors cc: Board of Directors PS:ar Encl. 330 Distel Circle + Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org C� J ®mEEEr Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton Jo�.0 N TEAR LA i STEVENS CREEK RE DE?� January 12, 2001 16500 Stevens Canyon Rd. Mid Peninsula Open Space Districqupertino, CA. 95014 Attn: John Maciel Operations Manager 330 Distal Circle Los Altos, CA 94022 Dear Mr. Maciel, Thank you for getting back to us. The mission of the Stevens Creek Volunteer Fire Department has great similarity to the mission of the Mid Peninsula Open Space District in that both our department are involved with providing fire suppression and emergency medical services. Our area involves both the public and the residential g Y areas of Montebello and Stevens Canyon Road. It is our intent to utilize the surplus patrol units to provide a primary response to emergencies in our response area. Our history of keeping the larger type 2 fire apparatus has resulted in our not having a garage large enough to keep our unit safe from the elements and most of all theft and vandalism. Utilizing the smaller patrol type units will enable us to park the units in the garages at the residences of our volunteers enabling us to keep them looking nice and having the units secure. Preferably we would keep one unit near the top of Montebello Road which would Wive access to the upper areas of Montebello Road including Mid Peninsula Open Spac6 areas and the other unit in or near Stevens Canyon Road allowing quick access the end of Stevens Canyon Road and Charcoal Road areas. Lastly we want to assure you that we will utilize the donations from the Mid .P(;ninsula Open Space for the next ten to twenty years. We do not put many miles onM apparatus and these units should last a very long time. We will not sell them or dispose of them without first receiving the permission of the Mid Peninsula Open Space District. We are encouraged by the generosity of the Mid Peninsula Open Space District which with your help we may continue with our policy of neighbors helping neighbors. Thank you again for your assistance. erely, Mar�Pe Fire Captain SCVFD P.O. BOX 2673 CUPERTINO CA 95015 (408)867-3622 Fax(408)867-1320 Regional Open Oce A*. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 1, 2001 Mr. David King Design Associates davidkmahome.com (650) 347-4101 Dear Mr. King, The District Board of Directors reviewed your January 18, 2000 electronic message concerning bicyclists at Purisima Creek Redwoods Open Space Preserve at their regular meeting last night. Thank you for expressing your concerns regarding your hiking experience on the trails at Purisima.Creek Redwoods Open Space Preserve. In recognition of public concerns similar to yours, the District Board of Directors, on July 12, 2000, amended the District's Trail Use Policies to close seven preserves to bicyclists. This action was prompted by the need to protect the opportunity for tranquil nature study and observation and to balance the desires of all constituents by providing a wide range of open space opportunities. The District can now direct constituents who seek an open space experience undisturbed by mountain bikes to Foothills, Los Trancos, La Honda Creek, Pulgas Ridge, Picchetti Ranch, Thornewood, and Teague Hill Open Space Preserves. In deciding which preserves to close to bicycle use, the Board selected preserves that were geographically distributed throughout the District and that provided a variety of environmental settings. The Board also considered the potential impacts on existing trail use patterns. I understand that your specific concerns pertain to Purisima Creek Redwoods Open Space Preserve. This preserve is highly popular among hikers and bicyclists due, in part, to its spectacular landscape and to the vital link it provides to bicyclists travelling from Skyline Boulevard to the coast. In an effort to maintain these regional trail connections for bicyclists and to minimize the impact of the permanent trail closures on preserves heavily used by bicyclists, the Board did not include Purisima Creek Redwoods Open Space Preserve in the closures. The District hopes that the recent Board decision will help accommodate the needs of hikers like yourself and serve to address your concerns regarding conflicts between hikers and bicyclists. Enclosed are brochures for the seven preserves that are closed to bicycles. We hope that you are able to visit these preserves and enjoy the tranquil nature experience that they provide. Again, thank you for writing to express your concern. Sincerely, Pete Siemens, President Board of Directors cc: Board of Directors PS:ar Encl. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 * E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz *General Manager:L.Craig Britton Regional Open , ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 1, 2001 Mr. Peter Parbery 10166 Camberley Court Cupertino, CA 95014 Dear Mr. Parbery: The District Board of Directors reviewed your December 19, 2000 letter concerning the Zinfandel Trail at Picchetti Ranch Open Space Preserve at their regular meeting last night. Thank you for expressing your concerns regarding the condition of the trail during the rainy season. When constructing trails, the District incorporates practices that attempt to prevent trail surfaces from flooding or eroding. Such practices include the installation of water bars or rolling dips that channel water off the trail and allow it to drain without damaging or destroying the trail. In areas where these methods are unsuccessful, other measures are used. However, there are occasionally trails that are seasonally inundated with so much rain and discharge that they have to be closed until they drain naturally. Staff monitors these "Seasonal Trail Closures"annually and once they are closed, appropriate public notification is made and signing is placed on the preserve to inform users of the closures. Staff regularly patrols District trails to identify those that flood seasonally. The Zinfandel Trail at Picchetti Ranch Open Space Preserve is not known to be one of those trails. However, staff will examine the condition of this trail and will take the necessary precautions to address this issue. Again, thank you for writing to express your concern. Sincerely, Pete Siemens, President Board of Directors cc: Board of Directors PS:mdv 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.N itz •General Manager:L.Craig Britton Regional Open . ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 1, 2001 Mr. Prentiss Cole 75 Coronado Avenue Los Altos, CA 94022 Dear Mr. Cole: Thank you for your letter of January 6, 2001 regarding the education of visitors about littering in District preserves. The District's Board of Directors reviewed your letter at its regular meeting last night, and is very appreciative of your support and of your concern about this issue. The District is committed to maintaining the preserves in the best possible condition, and in their natural state. Additional signage is something which we are always evaluating, but our experience has been that adding more signs tends to have a very limited benefit. Our staff continue to enforce District regulations,which prohibit littering, and to educate visitors about the need to care for the Open Space areas. Our staff also continues to provide regular patrols of the trails to deal with any littering problems. Thank you for sharing your thoughts with us and we hope that you will continue to enjoy your open space preserves. Sincerely, Oete Siemens, President Board of Directors PS/gb cc: MROSD Board of Directors 330 Distel Circle * Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 9 E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz *General Manager:L.Craig Britton