HomeMy Public PortalAbout2020-11-12 packetNotice of Meeting & Tentative Agenda
City of Jefferson Public Works & Planning Committee
1) Introductions
Thursday, November 12, 2020
7:30a .m.
John G. Christy Mun icipal Bu i ld ing , 320 East McCarty Street
~ Note: VIRTUAL MEETING ONLY!
To join virtually call -in avai lable at 1-404-397 -1516
Meeting number (access code): 146 947 7643
Meeting password : Nt3m0eari54
TENTATIVE AGENDA
2) Approval of the October 8, 2020 Committee meeting minutes
3) New Business
1. City of Jefferson Priorities for the Missouri River Four State Study (Matt Morasch)
2. Winter Maintenance Vehicle Update (Britt Smith)
3. Vehicle Fleet Management Plan and Agreement (Britt Smith)
4. Contract Amendment with Rafetilis to Study Financial Analysis of Parking Fund
(Britt Smith)
5. Public Transit Agency Safety Plan (Mark Mehmert)
4) Citizen opportunity to address Council/Staff on Stormwater and Other Pub lic Works
Issues
5) Adjourn
NOTES
Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as
requi red under the Americans with Disabilit ies Act. Please allow th ree business days to process th e request.
Plea se ca ll (573) 634-6410with quest ions regarding age nd a items.
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Council Chambers
Committee Members Present:
Ron Fitzwater
Ken Hussey
David Kemna
Mark Schreiber
Mike Lester
Staff Present:
John G. Christy Municipal Building
320 East McCarty Street
October 8, 2020
Matt Morasch, Director of Public Works
Britt Smith, Operations Division Director
David Bange, City Engineer
Eric Bowers, Airport Manager
Don Fontana, Storrnwater Engineer
Sonny Sanders, Director of Planning and Protective Services
Rachel Senzee, Neighborhood Services Supervisor
Anne Stratman, Neighborhood Services Specialist
Katrina Williams, Planner II
Ryan Moehlman, City Counselor
Clayton Toebben, I.T. Support Tech I
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Supervisor
Attendance
5 of5
5 of5
4 of5
5 of5
5 of5
Chairman Hussey called the meeting to order at 7:35a.m. A quorum was present at this time.
The following guests attended virtually: John Jones, All Clear; Bob Gilbert, Bartlett & West; and
Jackie Coleman. The following guests were present: Frank Rycyk, 405 Chestnut; Michael Brownstein,
320 Ash; Bob Priddy, 1744 Engelwood; Carl Landwehr, 2011 Windvalley Ct.; Eugene Koetting; Bob
Scrivner, Winston Kliethermes, 2010 Sandra Ln.; Joshua Dunne, 117 Ventura Ave., #8; and Emily
Cole, News Tribune.
1. Introductions
Introductions were made at this time.
2. Approval of the September 10, 2020 Committee meeting minutes
Councilman Lester moved and Councilman Schreiber seconded to approve the September 10,
2020 minutes, motion carried.
3. New Business
1. Ubuntu Community Garden Project (Ryan Moehlman)
Mr. Moehlman explained 212 Ashley Street is owned by the City but can't be used due to the
stormwater facility located on it. The Ubuntu Community Garden has approached the City to use the
property for a community garden. This would be done under a land license agreement approved at
the City Administrator level.
Minutes/Jefferson City Public Wor1ts and Planning Committee
October 8, 2020
Committee members felt this would be a really good project.
2. Sue and Leonard Drive Bid (David Bange)
Mr. Bange explained the low bidder, All Clear, had past due bills with the City of Jefferson so
staff is not recommending them for this project. Instead staff would prefer to move to the second low
bidder, Stockman Construction Corporation.
There was discussion with Committee members, staff and Mr. Jones regarding the past due
bills and past performance of the low bidder.
Councilman Fitzwater moved and Councilman Lester seconded to refer a contract with the
second low bidder to the City Council with recommendation to approve, motion carried.
3. Update on Bartlett and West Contract Regarding the Flood of July 19, 2020 (Matt
Morasch)
Mr. Morasch introduced Bob Gilbert of Bartlett ~nd West. Mr. Gilbert explained the rainfall on
July 19th was an extreme event, unlike any in recent history. The homes have been in place for
decades and built long before modern design criteria that would have prevented the construction so
low in relation to the streams or surrounding roadways. Sanitary sewer surcharges are common
during large rainfall events, but it appears the open lateral in the creek bottom near the Elm Street
area was potentially a large contributor to backups downstream.
There was discussion among Committee members, staff and Mr. Koetting regarding many
homes and businesses in the area were built below the 100 year flood plain, clogged culverts which
staff removes quickly, debris coming from a forested area and not a City project, and sanitary sewer
backups.
Mr. Morasch will discuss Mr. Koetting's issues with him at a later time.
**See Bartlett and West report attached.
4. CDBG Annual Action Plan (Rachel Senzee)
Ms. Senzee explained the plan adjustments including down payment assistance, homeowner
support, infrastructure improvements, demolition assistance, and administration costs. The plan will
be presented to the City Council at their October 19, 2020 meeting.
5. Removal of the UDC Marker Located at the Intersection of Moreau Drive and
Fairmont Boulevard (Matt Morasch)
There was discussion among Committee members, those present and staff regarding removal of
the monument or not. Some present wanted the monument removed, others were in favor of the
monument staying and possibly adding another plaque. Several spoke of how offensive the
monument is to them.
Councilman Fitzwater moved and Council Schreiber seconded to refer a resolution to add a
second marker to the monument to the City Council with recommendation to approve, motion failed
with the following votes:
Aye: Fitzwater, Schreiber
2
Minutes/J efferson City Public Works an d P la nn ing Committee
October 8, 2020
Nay: Kemna, Hussey, Lester
4 . Citizen opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
No one was present to address the Committee .
4. Adjourn
3
Councilman Lester moved and Councilman Schreiber seconded to adjourn the meeting at this
time (9:37 a .m .), motion carried.
**Attached: Bartlett & West Storm Event Review of Flash Flooding July 19, 2020 :
Bartlett & West
Storm Even Review o
Department of Public Works Memorandum
320 E. McCarty Street ·Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.jeffcitymo .org
Date:
To:
From :
Subject:
November 10, 2020
Public Works and Planning Committee
I
Matt Morasch , P.E., Director of Public Work
City of Jefferson's Priorities for the Missouri River Four State Study
City staff requests the Committee endorse the below listed items as priorities to be investigated
as part of the Missouri River Four State Study by the US Army Corp Engineers to help minimize
the impact of Missouri River flooding concerns in Jefferson City . Staff suggested items include :
• Raise the existing Capitol View Levee to the maximum extent possible
(ideally protection to 34' flood stage or higher) while closely ma intaining
current footprint.
• Strengthen the levee in areas of repeated previous failures.
• Construct so that if the levee is over toped in the future the "fill " point is on the
downstream side and protected as overtopping occurs.
• Make available flood buyout funds for properties subject to river flooding and
tributary flash flooding.
• Close and/or reconstruct wing dikes and "notches" where riverbank erosion is
occurring and provide funding assistance where improvements have been or
need to be constructed to protect high value infrastructure.
• Update and extend regulatory floodplain mapping into all urban ized areas of
Jefferson City and Cole County.
City staff has been in contact with Missouri Department of Natural Resources and US Army
Corp of Engineers regarding the study they are undertaking in conjunction with Nebraska , Iowa
and Kansas commonly referred to the four state study. They have requested that Jefferson City
communicate items we feel would help alleviate issues when the Missouri River floods .
Public Wor ks' CO RE M is sio n a n d Va lu es
improv e the ~ommunity -take Qwn e rship-d eliver fies ults-~mp a thi ze with the customer
Staff chose the items listed because:
• They could be implemented with limited controversy from the public and are supported
by the Capital View Levee District (of which the City is a part);
• They are relatively low costs as compared to items that had been discussed in the past,
such as a major levee in north Jefferson City (L 142 Levee) and flood gates/pumps on
Wears Creek;
• They could be implemented in a relatively faster time frame than major levee and flood
gate improvements;
• They would have a positive impact on both north Jefferson City as well as parts of the
City south of the river.
Staff did not believe that Jefferson City should pursue a major levee option , as those type
projects are very costly and tend to be controversial with the public. The L 142 levee that was
discussed in the early 2000's was projected to costs $26-$34 million with a local share of 35%
($1 0 million). To get that project started again would take a request from a local sponsor (The
City) and an agreement to fund the redesign costs (in the range of $350-$500k).
With the committees endorsement we can let the Department of Natural Resources know our
priority as a City and also work with our state and national leader's offices to help facilitate
moving some of the priorities to a reality .
Please let me know if you have any questions . Thanks .
Publi c W o rks ' CORE Miss io n and Va lues
improve the ~ommunity-take Qwnership-deliver B esults-~mpathize with the customer
Department of Public Works Memorandum
320 E . McC arty Street • J efferson C ity , Missouri 65 101 • P 573-634 -64 10 • F 573-634-6562 • www.jeffc itymo .org
Date:
To :
From :
Subject:
November 6 , 2020
Public Work and Planning Committee
Britt E. Smith , P.E ~
Proposed Fleet Management Plan
Staff recommends entering into an agreement with Enterprise Fleet Management and
request approved by the Committee to move the agreement to the full council.
The proposed plan would provide for the replacement of 34 vehicles from various
departments and division (list attached). The vehicles included in this list are primarily
used by staff members providing inspection and management function.
As noted on the attached summary page , with the program we estimate to net a positive
$50 ,000 in the first year due to the sale of the existing fleet vehicle . In the second and
subsequent years the cost is e xpected to be approximately $32 ,000 per year. In
addition to those costs there will be a net savings in the Central Maintenance repair
parts budget due to reduced maintenance, oil changes , tires , brakes, etc.
The Parks and Recreation Department have been working with this company for a
couple of years and are very satisfied w ith the program .
Implementation of the plan requ ires an amendment to the existing contract with
Enterprise Fleet Management. If completed by mid-December we would be able to
place placed or fleet order with the manufacture prior to their December 31 cu t off for
the 2021 model year.
Staff will present a more detailed explanation of the program during the meeting .
cc: Matt Morasch , P .E .
Attachment
Proposed Leasing Plan
For the Admin Fleet
(34 Vehicles from PW, PPS and Fire)
November 6 , 2020
Summary
2021 Proposal 2022 Proposal
Owned Owned
Leases Vehicles Total Leases Vehicles Total
Number of Leases Or Purchases 34 0 34 34 0 34
Number Of Vehicles 34 0 34 34 0 34
Lease Or Purchase Expenses $208 ,708 $0 $208 ,708 $208,708 $0 $208 ,708
Company Provided Maintance Cost $7,421 $0 $7,421 $7,421 $0 $7,421
Equity from Vehicle Sale $0 $270,406 $270,406 $183 ,589 $0 $183,589
Grand Total* -$54,277 $32,540
*These cost do not capture the anticipated saving in maintenance and operational cost and eliminates the need for future capital
expendatures to replace the vehicles .
Admin Fleet
(34 Vehicles from PW, PPS and Fire)
Proposed Current
Replacement Projected Current Market 12 Month 24 Month
Year Year Make Model VIN Department Odometer Value Market Value Market Value
2021 2012 CHEVROLET Tahoe 1 GNSK4E06CR219720 FD 75,881 $6,000 $4000 $3000
2021 2006 CHEVROLET Silverado 1500 2GCEK13ZX61290308 FD 114,644 $6,025 $4218 $2,531
2021 2005 FORD xplorer 1 FMZU72K25ZA58306 Pool 67860 $1,738 $1043 $626
2021 2005 FORD xplorer 1 FMZU72K65ZA58308 Pool 61,231 $1,813 $1 088 $653
2021 2005 FORD xplorer 1 FMZU72K35ZA58296 Pool 108 665 $1,463 $878 $527
2021 2006 CHEVROLET Silverado 1500 2GCEK13Z2612911 00 Pool 76,275 $6,800 $4760 $2,856
2021 2005 FORD IEXJJiorer 1 FMZU72K55ZA58302 Pool 66,376 $1,813 $1 088 $653
2021 2006 CHEVROLET Silverado 1500 2GCEK13Z7612901 05 PPS -Building Reg 91,628 $6,625 $4638 $2783
2021 2005 FORD IEXJJiorer 1 FMZU72K95ZA58304 PPS -Building Reg 60,284 $1,813 $1 088 $653
2021 2005 FORD IEXJJiorer 1 FMZU72K65ZA58289 PPS -Building Reg 80,031 $1,663 $998 $599
2021 2014 FORD INTERCEPTOR 1 FM5K8AR4EGC08372 PPS -Building Reg 131,203 $8,050 $5,635 $3945
2021 2008 CHEVROLET Silverado 1500 1 GCHK29K98E164925 PPS-Health 36,641 $13,175 $9 881 $6917
2021 2005 FORD IEXJJiorer 1 FMZU72K05ZA58305 PPS-Health 59 311 $1,813 $1 088 $653
2021 2005 FORD Explorer 1 FMZU72K45ZA58307 PPS-Health 63,990 $1,813 $1 088 $653
2021 2005 FORD Explorer 1 FMZU72K65ZA58311 PPS-Health 98,692 $1,563 $938 $563
2021 2005 FORD ExPlorer 1 FMZU72K35ZA58315 PPS -Planning 53,302 $1,888 $1133 $680
2021 2005 FORD ExPlorer 1 FMZU72KX5ZA58313 PPS -Prop. Maint. 94218 $1,563 $938 $563
2021 2006 CHEVROLET Silverado 1500 2GCEK13Z361289422 PPS -Prop. Maint. 97,986 $6625 $4638 $2,783
2021 2007 CHEVROLET Silverado 1500 1 GCEC19C97Z613322 PPS -Pro~ Maint. 41,717 $5575 $3903 $2,342
2021 2006 CHEVROLET Silverado 1500 2GCEK13ZX61291684 PW -Airport 98,653 $6625 $4638 $2,783
2021 2014 FORD INTERCEPTOR 1 FM5K8AR3EGA33449 PW -Airport 130,375 $8050 $5635 $3,945
2021 2006 CHEVROLET Sliverado 1500 2GCEK13Z261291159 PW -Cent. Maint. 93,006 $6,625 $4638 $2,783
2021 2005 FORD Explorer 1 FMZU72K25ZA58290 PW -Engineering 31,701 $1 888 $1133 $680
2021 2018 CHEVROLET Silverado 1500 1 GCVKNEHOJZ278194 PW -Engineering 4,698 $27125 $20,738 $18,638
2021 2006 CHEVROLET Silverado 1500 2GCEK13Z061288972 PW -Engineering 97,431 $6625 $4,638 $2,783
2023 2018 CHEVROLET Silverado 2500 1 GC1 KUEG2JF196355 PW -Engineering 10,824 $32,100 $25,175 $22,663
2023 2017 CHEVROLET Silverado 1500 3GCUKNEH7HG359781 PW -Engineering 22,087 $24 800 $19,175 $17,350
2021 2015 FORD POLICE INTERCEPTOR 1 FM5K8AR1 FGC41203 PW -Operations 130,116 $500 $375 $281
2021 2006 CHEVROLET Silverado 1500 2GCEK13Z261285653 PW-Street 125,640 $6,025 $4,218 $2,531
2022 2016 CHEVROLET Silverado 1500 3GCUKNEH1 GG248870 PW-Street 61,838 $20 550 $15,213 $13,288
2022 2016 CHEVROLET Silverado 1500 3GCUKNEH7GG317478 PW-Street 67,459 $20,025 $14 738 $12,838
2023 2017 CHEVROLET Silverado 3GCUKNEH7HG189034 PW-Street 59,521 $21 275 $15,n5 $14,300
2021 2006 CHEVROLET Silverado 1500 1 GCHK29006E205280 PW-Street 123,029 $7500 $5,250 $3,675
2021 2007 CHEVROLET Silverado 1500 1 GCEC14CX7Z533485 PW-Street 115,508 $2875 $1,725 $1,035
Department of Public Works Memorandum
320 E . McC arty Street ·Jeffers on Ci ty, Mi sso uri 65 101 • P 5 73 -634 -6 410 • F 573 -63 4-6562 • www .jeffcitvmo .org
Date :
To :
From :
Subject:
November 6 , 2020
Public Work and Planning Comm ittee
Britt E. Smith , P .E ~
Contract Amendment with Rafetilis Financial Consultants, Inc.
Staff recommends entering into an agreement with Rafetilis Financial Consultants , Inc .
to conduct a financial analysis of the Parking fund . The analysis would be used in
determining the viability of the division to support the construction and operation of a
new parking structure .
Currently the Wastewater Div ision is conducting a rate and financial analysis of that
fund and has contracted with Rafet ilis for the work. With concurrence from the
committee , staff will negotiate a contract scope and fee wh ich would ultimate ly be
presented to the full Council for approval.
cc: Matt Morasch , P.E .
CITY OF JEFFERSON D/8/ A
.JEF RAN
• • connecting our community
City of Jefferson, MO
Table of Contents
1 . Introduction ......................................................................................................................................................... 1
2. Tr ans it Agency Information ................................................................................................................................. 2
3. Plan Development, Approval , and Updates ....................................................................................................... 3
4. Safety Performance Ta rge ts ............................................................................................................................... 4
5. Safety Management Policy ................................................................................................................................. 5
6 . Safety Ri sk Management ................................................................................................................................... 9
7. Safety Assurance .............................................................................................................................................. 12
8 . Safety Promotion ............................................................................................................................................... 14
9. Additional Information ...................................................................................................................................... 16
10. Defi n itions of Special Terms Used in the ASP ............................................................................................. 17
11. List of Acronyms Used in the ASP ................................................................................................................ 2 1
JEF
City of Jefferson, MO
RAN
• conne cting our co mmunity
1. Introduction
Th e f o ll ow in g Pu bl ic Tra ns porta t ion Age ncy Sa f ety Pl an (PTASP ) details the sa f et y processes and procedures fo r
the Ci ty of Jeffe rson d/b/a JEFFTR AN. Th is plan utilizes existing age ncy safety practices and industry best
practices to meet the n ew reg ulat ion set in 49 CFR Pa rt 673 of t he Fede ral reg ulat ions.
Th e PTASP in clud es form al d oc um e ntation t o guide th e age ncy in proactive sa f et y management pol icy, safety
risk manageme nt, safety ass urance, and safety p romotio n. The goa l is to pro vide management and labor with
a comprehensive an d co lla borati ve approach to managing sa f ety. Th e p la n includes t he process and schedule
for a n a nnu al review of t he pla n to review th e safety perform a nce mea sures and upda t e processes that may be
needed t o improve t he orga niza tio n 's sa f ety practices.
Agency Background
JEFFTR AN was foun ded in 1 9 7 4 and operates und er t he Jeffe rso n City Department of Pub lic Wo rks . It
operates s ix regu la r fi xed b us routes with two t ra nsport hubs and on-ca ll cu rb to cu rb pa ratransi t service during
typ ica l weekday b usiness ho urs. Du rin g the school yea r, JEFFTR AN also provides t h ree afternoon t ripper
ro utes for all passengers, but is in tended to take high sc hool students on a d irect route f rom a school t o a
transport hu b. JEFFTRAN has 22 t ot a l buses (12 f u ll sized buses and 1 0 paratransi t buses ).
JEFFTR AN's mai n t ranspo rt hub is at JEFFTR AN 's operationa l headquarters and serves all routes except the
Cap ita l Ma ll/Black route. A seco ndary transport hu b is the st anda lone bus s he lter a rea at the no rth en d of
Stonec r eek Drive , wh ic h is bet wee n Menards and t he St ad ium Bo ul eva rd Walmart. Thi s second transport hu b
serves as t he t ransfer po int for the Capita l Mall/Black and Missouri Blvd/Oran ge ro ut es
Service is prov id ed we ekd ays for 6 :4 0 a m to 6 :0 0pm. Th ere is no serv ice on Sa t urdays and Su nda ys. Th e
ADA co mplementary pa ratra ns it se rv ice, k now n as Hand i-Whe els, operates during th e sa me days and hou rs of
service as fixed ro utes.
Public Transpo rtation Agency Safety Plan 1 1 Pa ge
City of Jeffers on, MO
:;,::. t ransl t Agency lnfonnation
City of Jefferson d/b/a JEFFTRAN
820 East Miller Street
Jefferson City, MO 65101
Mark Mehmert, Tran sit Director
Gerry Stegeman , Operations Manager
Fi xed Route
ADA Complementary
Paratransit
Dem and Response
Fi xed Route
ADA Complementary Paratransit
Demand Resp onse
Yes No
D 181
N/A
Public Transportation Agency Safety Plan
Sections 5307 , 5310, and
5339
N/A
2 1 Page
RAN
• conne cting our commu nity
City of Jefferson, MO
"' ~proval, and Updates
Version Number
1 All New Doc um en t XX/XX/20
This Plan will be reviewed annually and updat ed by the Accountable Exec u tive with the assistance of key
staff s ubject matter experts by t he end of June. JEFFTRAN training staff will wor k with Trans it Ope rations
staff to assess the curre nt year 's performance and to potentially revise goals fo r the u pcom ing year. Th e
Accountable Executive will present the updated plan to the City of Jefferson City Council by the end of
September of each year.
Public Transportation Agency Safety Plan 3 !Page
JEF
City of Je fferson, MO
Te
Fixed Route 0 0 ? ? ? ? ?
ADA
Complementary
Paratransit
Demand Response 0 0 ? ? ? ? ?
Th e Accountable Executive s hares the Agency Safety Plan, including safety performance targets, with the
Southeast Metropolitan Plan ning Organization (S EMPO ) each year after the plan is approved by the
Exec utive Director and CGCTA's Board of Directors. The Accountable Execu tive also provides a copy of the
approved plan to the Missouri Departm ent of Transportation. Representat i ves of the agency are available
to coordinate with the State and MPO in the selection of State and MPO safety performance targets upon
request.
Capital Area Metropolitan Planning
Organization (CA MPO )
Public Transportation Agency Safety Plan 4 1 P age
City of Jefferson, MO
s. Policy
afety is a core va lu e at JEFFTRAN, an d managing safety is a core business fun ction. We will develop,
implement, maintain, a nd continuously improve processes to ensu re the safety of our customers,
employees, and the public. JEFFTRAN is co mmitted t o the following safety objectives:
Communicating the purpose a nd benefits of the Safety Management System (SMS) t o all staff,
managers, supervisors, and employe es.
Provi ding a cu lture of open reporting of all sa fety concerns, ensuring that no action will be taken
against any employee who di sc loses a safety co ncern thro ugh Jeffe rson City's Employee Safety
Reporting Pr og ram (ESRP), unl ess such disclosure indicates , beyond any reasonabl e doubt, an
illegal act, gross negligence, o r a deliberate or willful disregard of regulations or procedures.
Pro viding appropriate man agement in vo l vement and the necessary resources to estab lish an
effective ESRP that will encou rage employees t o co mmunicate and report any unsafe work
co nditions, ha za rd s, or at-risk behavior to the management t eam.
Id entifying hazardous and unsafe wo rk co nditions and analyzing data from the ESRP . (After
thoroughly analyzi ng provided data, the trans it operations d iv isi on will develop processes and
procedures to mitigate safety ri sk to an acceptable level.)
Est ab lishing safety perform ance targets that are reali stic, measurable, and data driven.
Continually improv ing our safety performance t hrough management processes that ensure
approp riate safety management ac ti on is taken and is effecti ve.
JEFFTRAN posts the Safety Management Poli cy Statement at each month 's safety meeti ng. The statement is
also posted in the in forma tional bu lletin boards and d iscussed with em ployees du ring annual saf et y
training. Jefferson Ci t y wi ll incorporate ann ua l review and distribution of t he Safety Management Po li cy
Stat eme nt into new-hire trai ning. On going operations safety mee tings will be used t o reinforce the safety
policies for eac h employee as we ll as introd uce the safety principles includ ed in this plan.
Public Transpo rtation Agency Sa f ety Plan 5 1 Page
Public Transportation Agency Sa fety Plan
Th e Transit Director serves as t he Accountable
Executive and is accountable for ensuri ng that the
Agency 's Safety Management Systems (SMS ) is
effectively implemented th roughout the Agenc y's public
transportation system. The Trans it Di vision Di rector is
accountable for ensuring action is ta ken , as ne cessary,
to address performan ce issues in the Agency 's SMS.
Th e Tran sit Division Director may delegate specific
responsibilities, but t he ultimate accountability for the
Tr ansit Agency's safety performance cannot be
delegated and always rests w ith the Transit Division
Director.
Th e Accountable Executive's roles include, but are not
li m ited t o:
Decision-making about resources (e .g. peo pl e
and funds) to support asset management,
SMS activities, and cap ital investm ents;
Signing SMS im p lementation plan ning
documents;
Determinin g SMS implementation team
membership; a nd
Ensu ring safety concerns are con sidere d and
addressed in t he agency's o ngoing budget
planning process.
Ensuring transpare ncy in safety priorities: for
the City of Jefferson's Transit Divis ion as well
as its employees .
Establishing guida nce on the le vel of safety
risk acceptable to the agency.
Assuring safety pol icy is appropriately
communicated t hroughout the agency.
Other duties as assigned/necessary.
The Accountable Ex ec utive has designated the Trans it
Operations Manager as Chief Safety Officer has the
authority and respo nsibility for the day-to-da y
implementation and operation of JEFFTRAN's SMS.
Th e Chief Safety Officer's role includes:
Overseeing the safety ris k ma nagement
program by faci litating hazard identif ic ation,
safety ris k assessment, and the development
and implementation of safety risk mitiga tions.
Monitoring safety risk m itigation acti vities;
Providing peri odic reports on safety
performance;
Briefing the Accountable Executive on SMS
im plementation progress;
61 Page
City of Jefferson, MO
Public Transportation Agency Safety Plan
JEF
Planning safety management training; and
Developing and organizing annual
audits/reviews of SMS processes a nd the
Agency Safety Plan to ensure compliance with
49 CFR Part 673 requirements .
Ma intaining safety documentation.
Other duties as assigned/necessary.
Our agency leadership/executive management include
the following job titles:
Directors
Managers
Trainers
Dispatchers
Some of their responsibilities include:
Day-t o-day implementation of our SMS
throughout their departments and the
organization.
Communicating safety accountability and
responsibi lity from the frontl ine emp loyees to
the top of the organization.
Ensuring emp loyees are following their
working ru les and procedures, safety rules and
regulations in performing their jobs, and their
specific roles and responsibi lities in the
implementation of this Agency Safety Plan and
the Agency's SMS .
Ensuring that employees comply with the
safety reporting program and are reporting
unsafe conditions and hazards to their
department management; and making sure
reported unsafe co nditions and hazards are
addressed in a timely manner.
Ensuring that res ources are sufficient to carry
out employee training/certification and re -
training as required by their job classifications.
Key staff assist as subj ec t matter experts (SM Es) in
safety risk assessment and safety risk mitigation
processes as needed. Resp onsibi lities include :
Transit Operations Managers -Supervi se
drivers
Transit Ope ra tions Assistant -Supervi se
drivers
Dispatchers -Dispatch functions
Safety Committee -Any safety hazards
reported will be jointly eva luated by the Safety
Committee and the Chief Safety Officer during
bimonthly meeting. The Safety Committee
members include the Chief Safety Officer,
Assistant Director of Operations , an operations
71 P age
City of Jefferson, MO
manager, a representative from dispatch, a
representative from fixed route , a
representative from paratransit, and a
representative from City Safety Committee
who meet periodically to review issues and
make recommendations to improve safety.
JEFFTRAN's employee safety reporting program (ESRP) encourages employees who identify safety concerns
in their day-to-day duties to report them to senior management in good faith without fear of retribution.
There are many ways our employees can report safety conditions:
Report conditions directly to dispatchers, who add them to the daily Dispatch Log,
Report conditions anonymously via a locked comment box,
Report conditions using your name or anonymously to Transit Operations Manager@
gstegema n@jeffcitymo.org
Report conditions directly to any Supervisor.
Examples of information typically reported include:
Safety concerns in the operating environment (for example, city road conditions or the condition of
facilities/vehicles);
Policies and procedures that are not working as intended (for example, insufficient time to
complete pre-trip inspection);
Events which managers might not otherwise know about (for example, near misses); and
Information about why a safety event occurred (for example, radio communication challenges).
Daily, the Chief Safety Officer reviews the Dispatch Log, checks the comment box and email, and documents
safety conditions identified in the Safety Risk Register. The Chief Safety Officer reviews and addresses each
employee report, ensuring that hazards and their consequences are appropriately identified and resolved
through JEFFTRAN's SRM process. The Chief Safety Officer also ensures reported deficiencies and non-
compliance with rules or procedures are managed through JEFFTRAN's Safety Assurance process.
JEFFTRAN's Chief Safety Officer discusses actions taken to address reported safety conditions during
employee safety meetings, attends safety committee meetings, and at the monthly transit safety meeting.
Additionally, if the reporting employee provided his or her name during the reporting process, the Chief
Safety Officer or designee follows up directly with the employee when JEFFTRAN determines whether or not
to take action and after any solutions are implemented.
JEFFTRAN encourages participation in the safety reporting program by protecting employees that report
safety conditions in good faith (see JEFFTRAN Employee Handbook for more information). However,
JEFFTRAN may take disciplinary action if the report involves:
Willful participation in illegal activity, such as assault or theft, being under the influence of a
controlled substance or alcohol while on duty.
Gross negligence, such as knowingly utilizing heavy equipment for purposes other than intended
such that people or property are put at risk; or
Deliberate or willful disregard of regulations or procedures, such as reporting to work under the
influence of controlled substances.
Public Transportation Agency Safety Plan 81 P age
City of Jefferson, MO
ment
JEFFTRAN uses the SRM process as a primary method to ensure the safety of our operations, passengers,
employees, vehicles, and facilities. It is a process whereby hazards and their consequences are Identified,
assessed for potential safety risk, and resolved in a manner acceptable to JEFFTRAN's leadership.
JEFFTRAN's SRM process allows us to carefully examine what could cause harm and determine whether we
have taken sufficient precautions to minimize the harm, or if further mitigations a re necessary.
JEFFTRAN's Chief Safety Officer leads our SRM process, working with trainers and dispatchers to Identify
hazards and consequences, assess safety risk of potentia l conseq uences, and mitigate safety risk. The
results of JEFFTRAN 's SRM process are documented in our Safety Risk Register and other reference
materials.
JEFFTRAN's SRM process applies to a ll elements of our system inclu ding our operations and maintenance;
facilities and vehicles; and personnel recruitment, tra ining, and supervision . In carrying o ut the SRM
process , JEFFTR AN uses the following terms:
Event -Any accident, incident, or occurrence.
Ha za rd -Any real or potential condition that can cause inju ry, illness, or death; damage to or loss
of the facilities, equipment, r olling stock, or Infrastructure belonging to JEFFTRAN; or damage to
the environment.
Risk -Composite of predicted severity and likelihood of the pote ntia l effect of a hazard .
Risk Mitigation -Method(s) to eliminate or reduce t he effects of hazards.
Consequence -An effect of a hazard involving Injury, illness, death, or damage to Jefferson City
property or the environment.
Safety Hazard Identification
The safety hazard identification process offers JEFFTR AN the ability to identify hazards and potential
consequences in the operation and maintenance of our system. Hazards can be Identified through a v ariety
of sources, including:
ESRP;
Review of ve hicle camera footage;
Review of month ly performance data and safety performance targets;
Observations from supervisors
Vehi c le inspection reports;
Comments from customers, passengers , and third parties.
When a safety concern is observed by JEFFTR AN's management or supervisory personnel , whatever the
source, it is reported to Jefferson City's Ch ief Safety Officer. Procedures for reporting hazards to the Chief
Safety Officer are reviewed during All-Staff Meetings and in the Safety Committee. The Chief Sa fety Officer
a lso receives em from the ESRP, customer comments related to safety, and the dispatch dai
Public Transportation Agency Safety Plan 9 1 Page
Ope rations Log . Th e Ch ief Safet y Officer r ev iew s th ese sources for ha zard s a nd doc uments them in Safety
Risk Register. Th e Chief Saf ety Office r also may enter haza rd s into th e Saf ety Risk Regist er based o n t heir
rev iew of JEFFTR AN o perat ion s a nd m ain tena nce, the res ults of a ud it s an d observ ations, and Information
receive d from FTA and othe r ove rsight autho ri t ies, as we ll as t he Na tio nal Tr ansportation Saf ety Boa rd. Th e
Ch ief Saf ety Officer ma y conduct f urthe r ana lyses of haza rds and co nseq uences entered into t he Safety
Risk Register to co llect infor ma tion a nd identify additiona l co nsequ ences a nd to in form whic h haza rds
s hould be pri or itized for sa fety ri sk assess m e nt. In f o ll owi ng up on Identifie d hazards, The Chi ef Safety
Office r ma y:
Reach out t o th e re po rtin g party, if avai l able, to gather all know n information about t he rep orted
hazard ;
Condu c t a wa lkthro ugh of t he affect ed area, assessin g th e poss ible hazardous condition,
generati ng vi sua l docum enta tion (ph ot ogra ph s and/o r vid eo), and t aking any measurements
deemed necessary;
Co nduct interviews wi th employees in th e a rea to ga ther pot entia ll y re leva nt Inform ation on the
re port ed ha za rd;
Review any documentat ion associat ed with the haza rd (reco rd s , repo rts, proce d ures , inspec tions ,
t ec hn ical docum ents, et c.);
Co ntact other de pa rtme nts that m ay have assoc iatio n with o r t echn ica l kn ow led ge re leva nt to the
reported h aza rd ;
Review any past reported haza rd s of a simila r na ture; an d
Ev alu at e t as ks a nd/or pr ocesses associat ed with th e re ported haza rd .
Th e Ch ief Safet y Officer will then prepa re an age nda t o disc uss ident ifi ed hazards an d co nsequences with
the Safety Committee during bimonthly meetings. Thi s a gend a may Inc lude additiona l backgrou nd on t he
ha zards and c on se qu e nces , su ch as the resul ts of trend analyses, ve hi cle camera foot age , vendor
doc u mentation, re ports a nd observ at ions , or i nform ation s upplied by FTA or othe r overs ig ht authori t ies . Any
id entified haza rd t hat poses a r eal an d im med ia t e t h reat to life, pro pe rty, or t he environment must
immed iat ely be broug ht to th e attention of th e Accoun table Exec utive and add ressed t hrough t he SRM
process (with or without the full Safety Committee) f or sa fet y risk assessment a nd m itigat ion. Thi s means
t hat the Chi ef Safety Office r be l ieves immediate in tervention is necessary to preserve lif e, preve nt maj or
property destruct ion, or avoid harm to th e envi ron ment t hat woul d cons titute a vio lat io n of En vi ronmenta l
Protection Age ncy or An y Stat e e nviron m e ntal protection standards. Oth er wise, the Safety Committee wi ll
pri oriti ze hazard s for further SRM activity.
Safety Risk Assessment
JEFFTRAN assesses saf ety risk associated with id en t if ie d safety haza rd s usin g its s afety ri sk assessm ent
process . Th is in cludes an assessment of t he li ke lihood and se verity of th e co nsequences of haza rd s ,
inclu ding existing mit igations, and prio ritizing haza rds based on sa f ety risk. The Ch ie f Safety Office r,
Su pervi s ors, Lead Dri vers , Drive rs Saf ety Co mmitt ee, and Ac c id en t Review Aboa rd assess prioritized
haz ards using the Safety Risk Matri x. Th is matrix ex pr esses assesse d risk as a co m bina tion of one seve rity
category and one likeli hoo d leve l, a lso refer red to as a hazard rati ng. For exa mple , a ri sk may be ass essed
as "1A" or th e com bin a tion of a Cat astro phi c ( 1 ) seve ri ty category and a Fr equen t (A ) probability leve l.
Thi s m atrix a lso ca t ego ri zes combin ed ri s k s in to leve ls , Hi gh, Medium, or Lo w, based on the likelih ood of
occ u rre nce a nd seve rit y of t he outcome. For purposes of accepting risk:
"High" ha zard rati ngs wi ll be consi d ered unacceptable and requ i re action f rom JE FFT RAN t o
mi ti gate the saf et y ri s k ,
"Medi um " haza rd ratings wi ll be co nsi d ered und esi rable and req ui re the Saf ety Committ ee to
make a decision regard i ng th eir acce ptability, and
"Low" haza rd ratings may be accept ed by t he Chief Safety Offi ce r wi thout ad dit ional review.
Using a ca t egoriza t ion of Hi gh , Medium , or Low allows for hazards to be prio ritized for mitigat ion ba s ed o n
Pu blic Transp orta tio n Age ncy Safety Pl an 10 I Page
..JEF
City of Jefferson, MO
RAN
• co nnecting our communi ty
th ei r assoc iated safety risk.
Th e Chi ef Safety Officer sc hedu les sa f et y risk assessment activit ies with Su pe rviso rs an d Tr ainers and
notifies t hem. In meet ings , the Chi ef Saf ety Office r rev iews hazards and th eir conseq uence(s) as we ll as
ava ila ble Informa tion o n seve rity and likelihood. Th e Ch ie f Sa f ety Office r may req uest s u ppo rt from
Su pervisors and Trai ners in obtaini ng a dd itio nal in forma t ion to support safety risk assessme nt.
After ob taining s ufficient in form at ion, t he Ch ief Saf ety Office r co mpl etes re leva nt sec tion s of t he Safety Risk
Regis ter, usin g th e JEFFTRAN 's Safety Risk Assessment Matrix. The Chief Saf et y Office r d ocuments the
res ul ts of t hese safety ri sk assess m ent activ ities, in clu di ng haza rd ratin g and m itiga t ion o pt io ns for each
asses sed safety hazard i n t he Safety Ris k Register . All doc um enta tio n fro m this ass ess m ent process Is
ma in ta in ed on fil e by the Chi ef Safety Officer for a period of three yea rs f rom the date of ge nerat io n .
Safety Risk Mitigation
JEFFTR AN's Accou ntable Exec utive a nd Chief Safety Offi ce r rev iew cu rrent met hods of safety ris k mitigation
an d est ablish methods or procedu res to mi tiga te or elim inate sa fety ri s k assoc iat ed with speci f ic haza rds
ba sed on recom mendations formul at e d during the safety risk assessment p rocess . JEFFTRAN will reduce
sa fety risk by d ec reasing t he li kelih oo d a nd/or seve ri ty of potentia l co nsequences of ha za rds.
We pr ioritize safety r isk mitiga t ion s bas ed on the results of our safety risk assessments. Our Chi ef Safet y
Office r t racks a nd upd at es s af ety risk mitigation inform ation in the Saf et y Ri sk Register and makes th e
Register ava il able to other agenc ies upon req uest.
Pub lic Tra nspo rtation Agency Safety Plan 1 1 1 Pa ge
City of Jefferson, MO
-------------------------------------·--·---------
JEFFTRA N has processes In pl ace t o m oni tor Its e ntire sys t em f or co mpl iance with opera tions and
maintenanc e proce dures, In c luding:
• Safety Committee
Informal ins pect io ns
Reg ular revi ew of on-board c am era f oot age t o assess dri vers and s pec ific in cidents
Th e e m ployee sa f ety reportin g prog ram
Check Rid es
Saf ety rev iews befo re lau nching or modi fying o ur service
Regul ar ve hi c le I ns pectio ns and preve ntat ive mai ntena nce .
Eac h qu a rter we co mpa re resul ts from the a bove processes aga in s t rece nt perfor ma nce trends to
det ermin e whe r e we need to take co rr ec ti ve ac tions. Th e Ch ief Sa f ety Offi ce r enters any identi f ied no n-
co mplia nt or ineffect ive activities, inc luding mitigati ons, bac k into th e SRM process fo r reeva lu ation.
JEFFTR AN m oni tors sa f et y risk mitigations to determi ne if th ey have been implem ented and a re effecti ve ,
appropriate, and wo rki ng as In tended. Th e Chi ef Safet y Officer ma in tai ns a list of sa f ety ri s k mi tigations in
th e Safety Risk Register. Th e mechani s m fo r monit orin g sa f ety ris k mitiga tions va ri es de pe nding on the
mitigation.
The Chi ef Safet y Officer est ab li s hes o ne or m ore mechanisms for m oni toring sa f ety ri s k mitiga tions as pa rt
of the mi t iga ti on Implementa ti on process and assigns mon itorin g ac ti vit ies t o Tr a ns it Supe rviso rs and
Trainers. Th ese moni t or in g m ec ha ni sms may in clu de trac kin g a spec ific m etri c on logs or reports;
conduct ing job perform a nce observa tions; o r othe r activities. Th e Chi ef Safety Officer will en deavo rs to
mak e use of exist ing processes a nd ac ti vities before assigning new in fo rmation co ll ec ti on activities.
The Chief Safety Offi ce r a nd Tr a nsit Su pervisors a nd Trai ne rs rev iew t he pe rform a nce of ind ividua l safety
ri sk mi t iga tions during bi-monthly Saf ety Committee meetings, based on the reporti ng sc hedule determined
f or each m itigation. Du ri ng these meetings , t hey de t ermin e If a specific sa f ety ri sk mitigation is not
implement ed or performin g as intended . If the mitigation is not implemented o r pe rformin g as in tended,
th ey will pro pose a co urse of action t o mod ify the mitiga tion or take other action to m anage the safety risk.
The Chie f Saf ety Office r w ill approve or modify t hi s pro posed cou rse of act io n and oversee it s exec ution.
Th e Chief Saf ety Office r a nd Tra nsit Superviso rs and Tra in ers a lso mon itor ope rations on a large sca le to
ide ntify m itigat ions th at may be ineffec tive, inappropri ate, or not implem ented as intend ed by:
Rev iewin g resu lts from acciden t, incident, and occu rr ence in ves ti ga tio ns ;
Mo nitoring employee sa f et y reportin g;
Rev iewi ng resu lts of in tern a l safety audi t s and inspect ions; a nd
Analyz in g operati ona l and safet y data t o Identify emergin g sa fety concern s.
Th e Chief Sa f et y Officer wo rk s with Accoun table Execu ti ve to carry o ut and doc um e nt all m oni toring
activi t ies.
Public Tra nsp orta t io n Age ncy Safety Pla n 12 1 P ag e
RAN
• conn1ding our comm unity
JEFFTRAN maintains documented procedu res fo r conductin g safety Investigations of events (acci dents,
Inci dents, and occ urrences , as defined by FTA ) to find causa l and co ntribu tin g fa ctors a nd review the
existing mitigations in place at the t ime of the eve nt (see Jefferson City Safety Event Investigation
Procedures Manual for specific procedures for co nducting safety Investiga tions). Th ese procedures also
reflect all traffic safety reporting and investi gation requirem en t s established by the FTA post-accident
testing, loca l and stat e jurisdictiona l, and in surance req uirements . The Chief Safet y Officer m ai ntai ns all
documentation of JEFFTRAN Investigation policies, processes, forms, c he ck lists, activities, and results. As
detailed In our procedu res, an investigation report is prepared and reviewed by a comm ittee of the
Accountable Executive, Chief Safety Officer, and the Jefferson City Human Resources Manager. Th is
commi ttee determ ines wh ethe r:
Th e acc ident was p r eve ntable or non -preventable;
Perso nn el req u ire discipline or retra in ing;
Th e ca usa l factor(s) indlcate(s) that a safety haza rd co ntributed t o or was present d uring t he even t;
and
The accident appears to Involve unde rlying orga nizationa l causal factors beyond just Individua l
employee behavior.
Qu arte rly, th e Chi ef Safety Officer and Tran sit Supervisors and Traine rs review safety data captured in
employee safety re ports, safety meeting minutes, c ust om er complaints, and o ther safety com m unication
channels. Wh e n necessary, t his group ensures that the concerns are investigated or analyzed t hrough
JEFFTRAN 's Safety Risk Man e nt process.
Public Tra n sportation Agency Safety Pla n 13 I P age
.J E F ~
City o f Jefferson, MO
RAN
• conn8c:t lno our community
JEFFTRAN 's comprehe ns ive safety trainin g prog ram appli es to a ll tra nsit employees di rec t ly respo nsible for
safety, in cluding:
Bus ve hi c le operators ,
Dispatchers ,
Maintena nce t ec hnicia ns ,
M a nage rs and s up ervi sors ,
Agency Leadership and Executive Management,
Chi ef Safety Office r, and
Acco un ta bl e Executive.
JEFFTRA N ded ica t es resources to co nd uct a comprehensive safety trai ning program, as well as tra ini ng on
SMS roles and res pons ibilities. Th e scope of the sa f ety traini ng, Inclu ding an n ua l re fresher traini ng, Is
app ro priate to each employee 's Indi vid ua l safet y-related j o b res pons ibilities and t heir ro le in th e SMS . Bas ic
tra ining requirem ents for JEFFTRAN's employees, in clud ing freq uenc ies an d re fres h er train ing, a re
doc um ented In JEFFTRAN's Safety Training Matrix and the Tran si t Employee Handbook. Operat ions sa f ety-
related skill train i ng In cludes the f ollow ing:
New-h ire bu s vehi cle o pera t o r c lassroom and ha nd s-o n sk ill trai n ing,
Bus ve hic le operator refresher t raining,
Bu s ve hic le ope rat or retrain ing (recertification or retu rn to work),
Class room and on -the-job tra ining for dispatchers ,
Cl ass roo m and on-th e-j ob tra ining for o peration s supervi sors and m anagers, a nd
Accident Investigation training for opera tio ns supervisors and managers,
Ve hic le mai ntena nce sa f ety-re lat ed s kill t raini ng inc lu des th e foll owi ng:
Ongoing vehicle ma inte nance techn ic ian skill t raini ng,
Ongoing s kill tra in ing f or ve h icle m aintena nce supervisors, a nd
Tra in i ng provided by vendors .
Pu b lic Tr a nsporta t ion Agency Sa f ety Plan 14 I Page
JEFFTRAN's Chief Safety Offic er coordinates safety comm un ication activities for the SMS. JEFFT RAN's
activities focus on the three ca t egor ies of comm un ica tion activity esta bli shed in 49 CFR Part 673:
Commun icating sa f ety and safety performance information thro ughout the age ncy: JEFFTRAN
communicates info rmation on safety during the monthly safety m ee ting. Information typica ll y
conveyed during th ese meetings includ es safety emphasis performa nce stati s tics, lessons learned
from recent occurrences and up co ming events that may impact ou r serv ice or saf ety performance.
We a lso request Information from drivers during thi s meeting. Fin a lly, we distribute safety f lyers at
each m eeti ng to review safety messages and promoti ng awa ren ess of safety Iss ues.
Communicating Information on hazards a nd safety risks re leva nt to employees' ro les and
res ponsibiliti es through ou t the age ncy : As part of new-hire t raining, JEFF TRAN distributes sa f ety
policies a nd procedures, incl ud ed in the Transit Em pl oyee Handbook, to a ll employees . We provide
training on these policies and procedures and di sc uss them during safety talks between
superviso rs and bus operators. For new ly emerging Iss ues or safety eve nts at the agency, our
Chief Safety Officer issues bulletins or messages t o employees.
Info rming e mployees of safety actions t aken in response to re ports su bmitted through the ESRP :
JEFFTRAN provides t a rg et ed co mmunications to inform employees of safety act ions taken in
res pon se t o reports s ubmitted th roug h the ESRP , including handouts an d flyers, saf ety ta lks,
updates to bull etin boards, an d one-on-o ne discuss ion s between em ployees and superv iso rs.
Public Transporta tion Agency Safety Plan 15 I Page
City of Jeffe rson , MO
JEFFTRAN will ma intain d oc ume ntation re lat ed to the impleme ntatio n of Its SMS; the progra ms , polici es ,
and procedures used t o ca rry out this ASP ; and the r es ults from Its SMS processes a nd activiti es f o r three
years afte r creation. They will be ava il able t o the FTA or othe r Fed era l or ove rs ight entity upon re qu est.
JEFFTRAN Supporting Documents Includes:
1. Transit Safety Event Investigation Procedures Manual
2. Transit Safety Risk Register
3 . Transit Safety Risk Matrix
4 . Transit Employee Handbook
FTA Supporting Documents Used to Complete this PTASP Include:
1. FTA's PTASP website
http://www .tra ns jt.dot.gov/PTASP
2. PTASP Technical Assistance Center
https://www.tra ns lt.d ot.gov/PTAS P-TAC
3. PTASP Checklist for Bus Transit
ASP-Ch ecklis t -f or bu s-2 0 2 003 -v2.pd f
PTASP Chec klist f or Bu s Tr ans it !Ve rs ion 2 \-Fe d e ral Tr ansit
4. Public Transportation Agency Safety Plan (PTASP) Notice of Enforcement Discretion
PTASP-Notice -of-Enforceme nt-Pisc retion-Fin a i-With-Sign ature.pdf
5. Sample Safety Risk Assessment Matrices for Bus Transit Agencies
sa m p le-saf ety-rj sk-assessme ot-matri ces -bus-t rans jt -age nc ies,pdf
6. Sample Hazard Classification System
sa mp le-haza rd-c lass ifjca tjon-s yst em,pd f
Public Tra nsportation Agency Sa f ety Plan 16 I P age
City of Jefferson, MO
I 11 Terms Used
JEFFTR AN incorporates all of FTA 's definitions that are in 49 CFR §673.5 of the Pu bl ic Transp ortation Agency
Safety Pla n regulation.
Accident
Accountable Executive
Eq uivalent Authority
Event
Hazard
Incident
Investigation
Major Mechanical Failures
National Public Transportation
Safety Plan
Operator of a Public Transportation
System
Performance Target
Accident means an event that involves any of the follow ing: A loss of
life; a report of a serious injury to a pe rso n; a co lli sion of public
transportation vehicles; a runaway train; an evacuation for life safety
reasons: or any derai lment of a ra il t ransit veh icle, at any location , at
a ny time, whatever th e cause.
Accountab le Execu tive means a single, identifiable pe rson who has
ultimate respon sibility for carrying o ut the Pub li c Transportation
Agen cy Safety Plan of a public tra nsportation agency; re spons ibil ity
for carrying ou t the agency's Tr ansit Asset Management Plan; and
control or direction over th e human and capital resources needed to
develop and maintain both the agency's Public Tra nsporta tion
Agency Safety Plan , in accordance with 49 U.S .C. 5329(d), and the
agency's Transit Asset Management Plan, in accordance with 49
u.s.c. 5326.
Equi va l e nt Authority means an entity that carries out duties sim il ar
to that of a Board of Di rectors for a recipient or sub recipient of FTA
funds under 49 U.S.C. Chapt er 53 , includ in g sufficient authority to
revi ew and approve a recipient or sub re cip ient's Public
Tr ansportation Agency Safety Plan .
Event means any accident. in ciden t, or occurrence.
Hazard means any real or potential condition that can cause injury,
illness, or death; damage to or loss of the facil ities, equipment,
rolling st ock, or in frastructure of a pub lic transportation system; or
damage to th e environment.
Inc ident means an event that in volves any of the following: a
personal injury that is not a serious injury; one or more injuries
requ iring medica l transport; or damage to fac ilities , equipment,
rolling stock, or infrastructure that disrupts the operations of a
transit agency.
Investiga tion means the process of determining the ca usal and
contributing fac t ors of an accident, inc ident, or hazard, for the
purpose of preventing recurrence and mitigating ris k.
Major Mechanical Failures means fa ilures caused by vehicle
malfunctions or subpar vehic le condition wh ich r equ ires that it be
pulled from service.
National Pu blic Tran spo rtation Safety Plan means the plan t o
i mprove the safety of all public transportation systems that rece ive
Federal financial assistance under 49 U.S.C. Chapter 53.
Operator of a Public Transportation Sys t em means a provider of
public transportation as defined under 49 U.S.C. 5302.
Performa nce Target means a quantifiable leve l of perform ance or
condition, expressed as a value for the measure, to be achieved
Public Transportation Agency Safety Plan 171 Page
Accident
Accountab le Ex ecutive
Equivalent Authority
Event
Hazard
Incident
I nvestigatlon
Major Mechan ic al Failures
National Pub lic Transportation
Safety Plan
Operator of a Public Transportation
System
Pe rformance Target
Accident
within a t ime period required by the FTA.
Accident means an event that invo lves any of the following: A loss of
life; a report of a serious injury to a person; a co lli sion of public
transportation vehicles; a runawa y train; an evac uation for life safety
reasons; or any derailment of a ra il transit veh icle, at any location, at
any time, whatever the cause.
Acco untable Execut ive means a single, identifiable person who has
ultimate responsibility for carrying ou t the Pub lic Transportation
Agency Safety Plan of a publi c transportation agency; responsibility
for carrying out the agency's Transit Asset Management Pla n; and
con trol or direction over the human and capital resources needed to
develop and maintain both the agency's Pu b l ic Transportation
Agency Safety Plan, In accordance with 49 U.S.C. 5329(d ), and the
agency's Transit Asset Management Plan , in accordance with 49
u.s.c. 5326.
Equival ent Authority means an entity that ca rr ies out duties simila r
to that of a Board of Directors for a recip ient or sub rec ipient of FTA
funds under 49 U.S.C. Chapter 53, in c luding sufficient authority to
review and approve a recipient o r sub recip ient's Public
Transportation Agency Safety Pl an.
Event means any accident, incident, or occurrence.
Hazard means any rea l or potenti al condition that can cause inju ry,
illness, or death; damage to or loss of the faci lities, equ ipment,
rolling stock, or infrastructure of a publi c transportation system; or
damage to the environment.
Incident means an event that Involves any of the follow ing: a
persona l injury that is not a serious injury; one or more injuries
requiring medical transport; or damage to fac ilities, equipment.
rolling stock, or in frastructure that disrupts the operations of a
transit agency.
Investigation means the process of determ ining the causal and
contributing factors of an accident, Incident, or hazard , for the
purpose of preventing recurrence and mitiga t ing ris k .
Major Mechanical Failures means failures caused by vehicle
malfunctions or subpar ve hi cle condition which requires that it be
pulled from service.
National Pub lic Transportation Safety Plan means t he plan to
improve the safety of all public transportation systems that rece ive
Federal financia l assistance under 49 U.S.C. Chapter 53.
Operator of a Publi c Tr ansportation System means a prov ider of
public transportation as defined under 49 U.S.C. 5302.
Performance Target means a quantifiable level of performance o r
condition, exp ressed as a va lu e for the measure, to be ac hieved
with in a time pe riod requ ire d by the FTA.
Accident means an event that invo lves any of the f ol lowing: A loss of
life; a report of a serious injury to a person; a co llision of public
Public Transp ortation Agency Safety Plan 18 I Page
Accou ntable Executive
Equ ivalent Authority
Event
Safety Risk Mitigation
Safet y Ri sk Probabi lity
Safety Risk Severity
Serious Injury
State of Good Repair
System Reliability
Transit Agency
Transit Asset Management Plan
Vehic le Revenue Mi les (V RM)
.JEF
Accountab le Execut ive means a s ing le, identif iable pe rson who has
ult imate respons ibility for carrying out the Pub lic Transportation
Agency Safety Pl an of a publi c transportation agency; responsib ility
for ca rry in g out the agency's Transit Asset Management Pl an; and
control or direction over the huma n and capital resources needed to
develop and maintain both the agency's Public Transportation
Agency Safety Plan, in accordance with 49 U.S .C. 5329{d), and the
agency's Transit Asset Management Pl an, in accordance with 49
u.s.c. 5326.
Equiva lent Authority means an entity that ca rr ies out duties si mil ar
t o t hat of a Board of Directors for a recip ient or su b rec ipie nt of FTA
f u nds under 49 U.S.C. Chapter 53, incl uding suffi cient authority to
review and approve a recipient or sub rec ipient's Pub lic
Tr ansportation Agency Safety Plan.
Event means any accident, incident, or occurrence.
Safety Risk Mitigation means the activities whereby a public
t ransportation age ncy contro ls the probability or severity of the
potent ial consequences of haza rds.
Safety Risk Probabi lit y means the li keli hood t hat a consequence
mi ght occur, ta ki ng as reference t he worst f oreseeab le but cred ible
condition.
Safety Risk Severity means the anticipated effects of a
consequence, should it materialize, tak ing as reference the worst
foreseeab le but credible condition.
Serious Inj ury means any injury which: {1 ) Requires hosp ita li zation
for more tha n 4 8 hours, commencing withi n 7 days fro m the date
wl1en the in jury was rec eived; (2) Resu lts in a f ractu re of any bone
(except s im ple fract ures of finge rs, toes , or noses); (3 ) Causes
seve re hemorrhages, ne rve , muscle, or tendon damage; (4 ) Involves
any interna l organ; or (5) Involves second-or third-degree burns, or
any burns affecting more than 5 percent of the bod y surface.
State of Good Repair means the condition in which a capit al asset is
able to operate at a full level of performance.
System Re liabil ity means the distance between major mechanical
failures by m ode.
Tra nsit Agency mea ns a n operat or of a publi c tra nsportation system.
Transit Asset Management Plan means the strategic and systematic
practice of p rocu ring, operating, inspecti ng, maintainin g,
rehabi litating, and replacing transit capital assets to manage their
performance, risks, and costs over their life cycles, for the purpose
of providing safe, cost-effective, and re li able public transportation,
as required by 49 U.S.C. 5326 and 49 CF R Part 625.
Vehicle Revenue Miles (VRM) means t he mil es that veh icles are
sched ul ed t o or act ua ll y trave l wh il e in revenue se rv ice. Vehic le
Public Transportation Agency Safety Plan 19 I Page
RAN
• connocling our co mm unity
Public Transportation Agency Safety Plan 20 I Page
City of Jefferson , MO
1 l l t
ADA
ASP
CAMPO
CFR
ESRP
FTA
JEFFTRAN
MPO
MoDOT
Part 673
SMS
SRM
u.s .c.
VRM
' ' 3d In the ASP
American's with Disabilities Act of 1990
Agency Safety Plan
Capital Area Metropolitan Planning Organization
Code of Federal Regulations
Employee Safety Reporting Program
Federal Transit Administration
Jefferson City Transit System
Metropolitan Planning Organization
Missouri Department of Transportation
49 CFR Part 673 (Public Transportation Agency Safety Plan)
Safety Management System
Safety Risk Management
United States Code
Vehicle Revenue Miles
Public Transportation Agency Safety Plan 21 I Page