HomeMy Public PortalAbout2020-11-17 agendaANNUAL MEETING
EXECUTIVE DIRECTOR'S REPORT
BOARD OF COMMISSIONERS MEETING
AGENDA PROLOGUE
November 17, 2020 Meeting
The Meeting of the Board of Commissioners of the Housing Authority of the City of Jefferson, Missouri,
will be held electronically at 7:30 a.m., November 217, 2020 using a Zoom platform. The link for the
meeting for Board members, staff and the public:
Join Zoom Meeting
https://us02web.zoom.us/i/63113 55730?pwd=bSsvVG8zaXZCQktBcHQ3d29nOXZhUT09
Meeting ID: 631 135 5730
Passcode: 940700
To participate by phone Dial 1 312 626 6799 and use the ID and password above
ROLL CALL
Election of Officers
INFORMATIONAL ITEMS:
A. Monthly Financial Statements for October 2020
(Exhibit A)
B. October 2020 Family Self -Sufficiency (FSS) Report.
(Exhibit B)
C. MHAPCI requirements for Directors and Officers Insurance
D. Herron CARES Act fund from the County check received
*1. CONSENT AGENDA
A. Approval of the Regular Meeting Minutes of October, 2020.
(Exhibit i -A)
B. List of Disbursements* for the month of October 2020
(Exhibit 1-B)
*Note: All checks regarding tenants or former tenants are shown in Executive Session
C. Occupancy Report for the month of October 2020
(Exhibit I -C)
*2. Resolution Approving the Write-off (Collection Loss)
of Tenant Accounts Receivable.
This is the monthly report of removing debt from former tenants from our books for the month
of October 2020.
(Exhibit 2)
*3. Approval of the 2021 Budget
The proposed budget is attached. Cindy Reeves, CFO,
is prepared to answer any questions.
While the bottom line shows an overall loss to the Housing Authority that is misleading. The
proposal anticipates remodeling work in Hamilton which may necessitate a loan as Hamilton's
reserves are not sufficient to both upgrade the elevator and replace the sewer lines and cabinets.
In addition cash reserves do not show up in the budget, but are sufficient to permit the
Authority to continue ongoing operations. (Exhibit 3)
*4. Approval of the 5 year Capital Plan
HUD requires that Housing Authorities prepare a 5 year plan every year forecasting how the
capital funds will be used. This is what we anticipate needing/using in public capital
improvements over the next 5 years. (Exhibit 4)
5. Update ]Bolivar and McCarty lot development
Oakbrook Properties anticipates a delay in starting construction so that it will not be within the
6 months of closing. Delay caused by rezoning process. No action required at this time.
(Exhibit 5)
6. Update on East Capitol Avenue Urban Renewal Plan
• 105 Jackson
Sale from HCJ to LN Construction & Exteriors closed on November 2, 2020.
• 608 East State Street
Dustin Long was sent the contract to be signed by the new owner prior to transfer.
We have not seen the signed document yet. The City notified us that demolition had
started without the required permits.
7 Update on Capital City Apartments
Still not complete due to health of the contractors. Mostly punch list items left.
8. Update on Dulle Tower Renovations
Still not at full capacity but are getting closer. Running a TV advertisement to see if we can
get more applicants.
9. Update on the Housine Authority operations as adjusted to deal with COVID 19
We are seeing more positive COVID tests in public housing. Senior facilities have not had a
positive case for several weeks. Number is the community are rising.
We have had some training on the new housing software which will enable staff to continue
full operations even when the office is closed. The training was not as user friendly as we had
anticipated and caused stress for the staff. The first week did not include sufficient hands on
training. The old software contract expires December 31, 2020 so we need to get staff up to
speed.
Instead of having a Thanksgiving potluck dinner for the senior facilities where the Housing
Authority supplies the turkey, stuffing and potatoes, we are providing carry out meals from the
Senior Nutrition to residents who replied to the invitation.
We have not scheduled a holiday party this year. If in January things are under control we
may try and do something then.
*10. Resolution awarding the contract for roof replacement on the tax credit properties
The insurance company assisted in the initial evaluation of the bids and approved two
companies. The lowest bidder of the two is Construction Management. (Exhibit 10)
Regular Meeting: The third Tuesday in December is the 15th.
Litigation/confidential or privileged communications
Real estate
Personnel
Welfare cases of identifiable individuals
Adjourn Meeting
610.021(1)
610.021(2)
610.021(3)
610.021(8)