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HomeMy Public PortalAbout20010328 - Agendas Packet - Board of Directors (BOD) - 01-08 Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-08 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 7:00 P.M. Wednesday, March 28, 2001 330 Distel Circle Los Altos, California AGENDA* Please Note: 7:00 P.M. Closed Session Start Time 7:30 P.M. Regular Meeting Start Time 7:00 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT--CLOSED SESSION The Closed Session will begin at 7:00 P.M. At the conclusion of the Closed Session, the Board will adjourn the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. Conference with General Counsel Existing Litigation-Government Code Section 54956.9(a) Name of Case -Richmond vs. Saratoga Highlands, Inc., Drone and Bishop, et al., Santa Clara County Superior Court Case No. CV786195 I 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ** ORAL COMMUNICATIONS— Public ADOPTION OF AGENDA *** WRITTEN COMMUNICATION *** ADOPTION OF CONSENT CALENDAR— P. Siemens BOARD BUSINESS i 7:40* 1 Approval of Insurance Coverage for 2001-2002 Fiscal Year at a Total Cost of$267,400 j - C. Britton 7:50* 2 Final Approval of Fiscal Year 2001-2002 Budget (A) Controller's Report on the Proposed Fiscal Year 2001-2002 Budget; (B) Administration and Budget Committee's Fiscal Year 2001-2002 Budget Report; and (C) Approve a Four-Point (4%) Salary Adjustment for the Represented, Office, Supervisory and Management staff; Adopt the Attached Resolution Approving the Budget for the 2001-2002 Fiscal Year- C. Britton 8:10* 3 Final Adoption of an Amendment to the Use and Management Plan for Russian Ridge Open Space Preserve Designating the Ridge Trail Between the Hawk Trail Junction and Rapley Ranch Road as a Multi-Use Trail - M. Freeman 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 « E-mail:mrosd@openspace.org • Web site:www.openspace.org � s, Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Han ko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Meeting 01-08 Page 2 8:25* 4 Authorize the General Manager to Enter into an Agreement with Eccles Engineering for Civil Engineering and Geotechnical Engineering Services for the Methuseleh Bridge Project at El Corte de Madera Creek Open Space Preserve for a Total Sum not to Exceed $26,500; Authorize the General Manager to Execute an Agreement with Freyer & Laureta, Inc. for Civil Engineering Services on Road Repairs on Old Page Mill Road at Skyline Ridge Open Space Preserve for a Sum not to Exceed $28,300; Authorize the General Manager to Execute an Amended Agreement with Sycamore Associates for Biological Consulting Services for Road Repairs and Trail Bridge Construction at El Corte de Madera Creek Open Space Preserve ($8,600) and for the Potential Amendment to the Use and Management Plan for Windy Hill Open Space Preserve ($4,400) for a Total Sum not to Exceed $13,000 - S. Sommer 8:35* 5 Approval of President Siemens' Recommendation to Appoint Directors Hassett, Nitz, and Hanko to a Newly Formed Coastal Annexation Ad Hoc Committee, Including Determining that the Committee would be Compensable - Director Siemens *** 6 Authorize the General Manager to Execute a Purchase Contract with the State Department of General Services and Lasher Auto for Five Vehicles for a Total Cost Not to Exceed $129,000 - D. Topley 8:45* 7 Approve the Annual Claims List, Including Debt Service Payments for the 2001-2002 Fiscal Year - C. Britton *** 8 Denial of the Claim Against the District Filed by Vilmar Marquez - D. Simmons *** 9 Authorize the General Manager to Execute an Agreement with Pinnacle Towers of Sarasota, Florida for Antenna Site Lease at Skeggs Point - J. Maciel *** 10 Tentative Adoption of an Amendment to the Comprehensive Use and Management Plan for Fremont Older Open Space Preserve to Rename Stevens Creek Trail to Stevens Creek/Tony Look Trail - D. Vu *** REVISED CLAIMS 8:55* INFORMATIONAL REPORTS - Brief Reports or announcements concerning pertinent activities of District Directors and Staff 9:15* ADJOURNMENT * Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. i ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional Open F -vice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 28, 2001 Mr.Ro er Myers g Y 3057 Altamont Way Redwood City, CA 94062 I Dear Mr. Myers: Thank you for your interest in protecting the District's preserves and providing opportunities for public use. One way to encourage good trail etiquette is to educate the public, including hikers, bicyclists, and equestrians. To that end, our docent coordinator, Lori Raymaker,has been working with the Responsible Organized Mountain Pedalers' (ROMP)president,Rod Brown,to include more docent-led bicycle tours within our docent program, and it was at her request that Rod advertised the upcoming docent training to ROMP. Currently, two of the District's docents are also members of ROMP and have been leading bicycle tours for the District during the past four months. The participants of these bicycle rides have greatly enjoyed their experience and have learned about mountain bicycle riding,trail etiquette,oak trees,acorns, wildlife,and plant communities. L This year, Lori is anticipating a docent class of approximately 30 people,which will include four to five bicyclists and two to three equestrians. We are excited to be able to add bicycle and equestrian tours to our docent program,which will enable us to provide even more opportunities for the public to learn about the stewardship of Open Space lands. Thank you for you concern and for all of the time and effort that you have put forth in supporting the District and its Docent program. S, erel iltm�en s,President Board of Directors PSllr CC: Board of Directors 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera/Manager:L.Craig Britton Page 1 of 2 Kristi Webb From: Roger and Leslie Myers <rl.myers@home.com> To: Attention: Open Space Board <mrosd@openspace.org> Sent: Monday, February 05, 2001 9:41 AM Subject: RE: ROMP encourages cyclist to join docent training Distinguished Members of the Board, The attached ROMP communique from Rod Brown was forwarded to me by Dr. Michael Vandeman, a citizen particularly active in trying to raise public awareness of the threat posed by mountain bikes and other mechanized devices to ecologically sensitive and fragile wild lands and trails. I thought you should be made aware of ROMP's latest strategy to gain influence within MROSD. Particularly disturbing to me is where Mr. Brown says, "...and it is a great opportunity for CYCLISTS to get involved in an area which has primarily been staffed by HIKERS previously". This clearly illustrates Mr. Brown's us-versus-them mentality which has long characterized the ROMP organization for whom he speaks as President. It would appear from this that his motivation for encouraging cyclist involvement in the MROSD docent program is based more upon gaining influence for his special interest group rather than stewardship and public education and interpretation of the fragile ecosystems being protected in the District's preserves. While I think it is a laudable and sorely needed idea to raise awareness among the mountain bike riding community of environmental issues and threats posed by abusive recreational use, I am convinced that this is not what Mr. Brown has in mind here. The past actions of he and the ROMP organization speak for themselves. Until he convinces me otherwise, I will remain highly skeptical and wary of his, and ROMP's, motivation and intent in this regard. While I know the District does, and is obliged to,maintain an open mind on this and other issues, I would exhort the Members of the Board to keep their eyes and ears open as well. Sincerely, Roger Myers MROSD Docent. ------------------------------------------------------------ Date: Sat, 03 Feb 2001 22:05:48 -0800 From: Rod Brown<rodngy e brown@yahoo.com> Subject: [ROMP] MROSD docent training class Cyclists, MROSD is currently taking names for docent training. Docents go 2/5/01 Page 2 of 2 through a training program to teach them about flora, fauna, geology, and many other interesting topics about MROSD-managed lands. After completion of training, docents can lead official MROSD-sponsored rides or hikes on MROSD preserves. Exact schedule for the classes is being determined,but it will likely take place on several Thursday evenings and Saturdays from mid-April through June. This is a great opportunity to learn about the nearby lands that many of us ride on regularly, and it is a great opportunity for cyclists to get involved in an area which has primarily been staffed by hikers previously. If you are interested, please contact the MROSD volunteer coordinator, Lori Raymaker, at Iraymaker ,openspace.org. However, please don't delay. This is a popular class with limited spaces, and it fills up quickly, so call right away if you are interested. Thanks, Rod Brown 2/5/01 Regional Open ice 2 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-43 Meeting 01-08 March 28, 2001 AGENDA ITEM 1 AGENDA ITEM Approval of Insurance Coverage for 2001-2002 Fiscal Y ar at a tal Cost of$267,400 GENERAL MANAGER'S RECOMMENDATION Approve the property and general liability, auto, umbrella liability, fidelity bond, and public entity errors and omissions insurance bid totaling $267,400 from Thoits Insurance Brokers, based upon the quotations shown below from Travelers, General Accident Insurance,Fireman's Fund Insurance, Chubb, and United National Insurance for the period of April 1, 2001 through March 31,2002. DISCUSSION Thoits Insurance, the District's insurance broker,has submitted the following bid package totaling $267,400. This bid is $41,060 more than the District's 2000-2001 insurance premiums, which totaled $225,085 and represents a 18.7%overall increase for the coverage period from April 1, 2001 through March 31, 2002: 1. Property and General Liability: Travelers has bid$171,921, a 2 1% increase over the 2000- 2001 premium of$141,825. 2. Auto: General Accident Insurance has bid $30,825, a 24% increase over the 2000-2001 premium of$24,913; however,the District added six vehicles last year. 3. Umbrella Liability: Fireman's Fund has quoted$19,490 for the District's $10 million-limit umbrella liability coverage, a 30% increase from the 2000-2001 premium of$14,954. However,the umbrella coverage was increased from $5 million to $10 million mid-year; therefore, on an equal comparison the new premium represents only a slight increase. 4. Fidelity Bond Coverage: Chubb's premium bid is$5,283, a 0% increase over the 2000-2001 premium. 5. Public Entity Errors and Omissions Coverage: United National Insurance Company's premium bid for this coverage is $39,881; an increase of 5%over the 2000-2001 premium of $38,110. Prepared by: L. Craig Britton, General Manager Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •Genera!Manager:L.Craig Britton I Regional Open S#e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-38 Meeting 01-08 March 28, 2001 AGENDA ITEM 2a AGENDA ITEM Controller's Report on the Proposed Fiscal Year 2001-2002 Budget DISCUSSION The following cash flow projection shows the impact of the proposed fiscal year 2001-2002 budget on the District's cash position. The District will begin the new fiscal year with estimated cash balances totaling $34.1 million. Approximately $3.5 million of this cash is not available to meet operating needs as it represents the reserve requirements of the District's outstanding public notes. Overall, projected income and available cash are adequate to cover budgeted debt service, operating expenses, preserve development, reserve requirements, and up to $36 million for new land acquisition. No new financing is assumed in this budget. As shown in the attached monthly cash flow projection, no cash flow problems are anticipated. ANNUAL CASH FLOW PROJECTION FISCAL YEAR 2001-2002 BUDGET ($Thousands) Estimated Beginning Cash Balance 34,144 Plus: Tax Revenue 16,526 Grant Income 3,943 Interest Income 1,400 Rental Income 731 Other Income 100 Total Income 22,700 Minus: Enterprise Expenses 111 Major Improvements 1,410 Annexation Expense 278 Operating Expenses 7,400 Debt Service 6,156 Land Purchases 20,000 Total Expenditures 35,355 Ending Cash Balance 21,489 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 lFax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org OhnD Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett, Kenneth C.Nitz •Genera!Manager:L.Craig Britton R-01-38 Page 2 Income I Tax Revenue is budgeted at$16.5 million(68% from Santa Clara County and 32% from San Mateo County). The Santa Clara County Assessor's office indicates overall assessed valuation will increase by 10-12% in fiscal year 2001-2002. This District budget assumes that current secured taxes, in the tax year ending June 2002, will increase 10% in the District portion of Santa Clara County and 8% in San Mateo County. 2. Grant Income is projected at$3,943,000; $3,685,000 tied to eight specific potential land purchases and $258,000 for preserve development and FEMA projects. 3. Interest Income is projected at$1,400,000, assuming an average investment rate of 5.6%. 4. Rental Income is budgeted at $730,600, up 5% from an estimated$695,530 in 2000- 2001. 5. Other Income (estimated at$100,000) includes various reimbursements, fines, fees, cash donations, and loan repayments. Debt Capacity and Financing At the end of March 2001, the District will have bonded indebtedness equal to approximately 25% of its debt limit. The current financial plan assumes the next financing would occur in 2002-2003. Debt Service Debt service requirements for 2001-2002 are $6.16 million. These payments are detailed in the Debt Service Annual Claims List. Other Expenditures 1. Major Improvements: The budget includes $1,410,300 for major development projects and master planning. This compares to 2000-2001 spending of approximately $275,000. 2. Annexation: The budget assumes annexation-related expenses of$278,020. 3. Enterprise Expenses are budgeted at $110,900, up about 9% over 2000-2001. 4. Operating Expenses are budgeted at$7.4 million, up about 20% from the 2000-2001 estimated spending level. This includes salary adjustments. 5. Land Purchases are projected at$20 million. Reserves If all revenues, expenditures and debt operations occur as budgeted, the District's cash balances would total $21.5 million at the end of the coming fiscal year. R-01-38 Page 3 Long-Term Cash Projections Also attached is a ten-year cash flow projection covering the period through 2011. For 2001- 2002, the projection is the budget. Beyond 2001-2002, the projection assumes 5%tax revenue growth and 7% growth in operating expenses. The projection also assumes a$20 million note issue in 2002, and a$9 million note issue in 2004. The projection allows additional land acquisitions of$75.0 million(excluding any acquisition grants after 2002-2003). Prepared by: Michael L. Foster, Controller Contact person: Same as above MROSD MONTHLY CASH FLOW BUDGET 2001 -2002 3/9/01 ($Thousands) APR MAY JUNE JULY AUG SEP OCT NOV DEC JAN-MAR TOTAL BEGINNING CASH 34,144 36,277 34,852 34,591 32,904 27,170 25,390 24,633 23,718 27,633 34,144 TAX REVENUE 3,900 200 1,379 70 55 30 1,120 800 5,600 3,372 16,526 GRANTS 50 50 100 100 100 200 300 400 500 2,143 3,943 INTEREST INCOME 50 200 150 50 250 200 50 125 75 250 1,400 OTHER INCOME 65 65 65 65 65 65 65 65 65 246 831 TOTAL REVENUE 4,065 515 1,694 285 470 495 1,535 1,390 6,240 6,011 22,700 CASH EXPENSES -560 -570 -585 -600 -615 -630 -645 -660 -675 -1,971 -7,511 ANNEXATION EXPENSE -20 -20 -20 -20 -20 -20 -20 -20 -25 -93 -278 MAJOR IMPROVEMENTS -100 -100 -100 -100 -100 -125 -125 -125 -125 -410 -1,410 DEBT SERVICE -2 0 0 -2 -3,969 0 -2 0 0 -2,181 -6,156 OPERATING CASH FLOW 3,383 -175 989 1 -437 -4,234 -280 1 743 585 5,415 1,356 7,345 DEBT ISSUES (NET) 0 LAND PURCHASES -1,250 -1,250 -1,250 -1,250 -1,500 -1,500 -1,500 -1,500 -1,500 -7,500 -20,000 ENDING CASH 36,277 34,852 34,591 32,904 27,170 25,390 24,633 23,718 27,633 21,489 21,489 RESERVE FUNDS 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524 NOTE FUNDS 3.960 3_.960 a,960 a960 0 0 0 Q 2.168 0 AVAILABLE CASH 28,793 27,368 27,107 25,420 23,646 21,866 21,109 20,194 21,941 17,965 MROSD 10 YEAR CASH FLOW PROJECTION 3/9/01 TAX GROWTH:BUDGET IN 01-02, 5%AFTER 01-02 ($Thousands) EXPENSE GROWTH: 01-02 PER BUDGET, 7%AFTER 01-02 FISCAL YEAR: 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 BEGINNING CASH 39,248 34,144 21,489 26,708 10,988 11,226 10,098 10,056 9,828 9,681 9,627 TAX REVENUE 15,234 16,526 17,352 18,220 19,131 20,087 21,092 22,146 23,254 24,416 25,637 DEVELOP GRANTS 89 258 100 105 110 116 122 128 134 141 148 ACQ GRANTS/GIFTS 256 3,685 3,685 INTEREST INCOME 2,220 1,400 1,250 950 575 475 475 475 475 475 475 OTHER INCOME Z845 8l1 831 831 831 831 81 831 831 831 831 TOTAL REVENUES 20,644 22,700 23,218 20,106 20,647 21,509 22,519 23,580 24,694 25,863 27,091 OPERATING EXPENSES 6,142 7,400 7,918 8,472 9,065 9,700 10,379 11,105 11,883 12,715 13,605 ENTERPRISE EXPENSES 102 111 117 122 128 135 142 149 156 164 172 MAJOR IMPROVEMENTS 276 1,410 800 840 882 926 972 1,021 1,072 1,126 1,182 ANNEXATION EXPENSE 163 278 300 300 300 300 300 300 300 300 300 CURRENT DEBT SERVICE 6,079 6,156 7,265 6,891 7,063 7,237 7,428 7,623 7,820 8,003 8,228 NEW DEBT SERVICE Q Q 82 1200 1.470 2.340 2.340 2.610 2.610 2.610 2.610 TOTAL EXPENSES 12.762 15 17,000 17,826 18,909 20,638 21,561 22,808 23,841 24,917 26,097 OPERATING CASH FLOW 7,882 7,345 6,219 2,280 1,738 871 958 772 853 946 994 NOTE PROCEEDS (NET) 19,000 8,500 LAND PURCHASES 12,986 20,000 20,000 18,000 10,000 2,000 1,000 1,000 1,000 1,000 1,000 ENDING CASH 34,144 21,489 26,708 10,988 11,226 10,098 10,056 9,828 9,681 9,627 9,621 REQUIRED RESERVES 3.524 3.524 3,524 3.524 3.524 3.524 3.524 3,524 3.524 3.524 3.524 AVAILABLE CASH 30,620 17,965 23,184 7,464 7,702 6,574 6,532 6,304 6,157 6,103 6,097 CUMM NEW LAND 20,000 1 40,000 1 58,000 1 68,000 1 70,000 71,000 72,000 73,000 74,000 75,000 � M MROSD 2000-2001 FINANCIAL REVIEW 3/9/01 ESTIMATED % OF ($Thousands) BUDGET ACTUAL BUDGET BEGINNING CASH 36,931 39,248 TAX REVENUE 14,999 15,234 102% ACQUISITION GRANTS 1 ,085 256 24% DEVELOPMENT GRANTS 147 89 61% INTEREST INCOME 1 ,750 2,220 127% RENTAL INCOME 683 695 102% OTHER INCOME 100. 2,150 2150% TOTAL REVENUE 18,764 20,644 110% DEBT ISSUE PROCEEDS (NET) 0 0 DEBT SERVICE 6,079 6,079 100% OPERATING EXPENSES 6,784 6,142 91% ENTERPRISE EXPENSES 112 102 91% ANNEXATION EXPENSE 128 163 127% MAJOR IMPROVEMENTS 697 276 40% LAND PURCHASES 20,000 12,986 5�% TOTAL SPENDING 33,800 25,748 76% ENDING CASH 21 ,895 34,144 2001 -2002 TAX REVENUE ESTIMATE 3/9/01 ($Thousands) (A) ESTIMATED (B) (A)+(B) ESTIMATED 2001-02 PROJECTED 2001-02 APR-JUNE 2001 INCREASE JULY-MAR 2002 BUDGET SANTA CLARA COUNTY CURRENT SECURED 3,233 10% 6,191 9,424 CURRENT UNSECURED 60 5% 1,112 1 ,172 PRIOR TAXES 46 -5% 39 85 TOTAL SANTA CLARA 3,339 7% 7,342 10,681 SAN MATEO COUNTY CURRENT SECURED 1,863 8% 2,635 4,498 CURRENT UNSECURED 0 5% 504 504 PRIOR TAXES 0 000 1 1 TOTAL SAN MATEO 1,863 7% 3,140 5,003 TAX SUBVENTIONS 277 8% 565, 842 TOTAL TAX REVENUE 5,479 7% 11 ,047 16,526 2001 -2002 TOTAL REVENUE 3/9/01 ($Thousands) TAX REVENUE 16,526 ACQUISITION GRANTS PROJECTED FOR $7.37M x 50% 3,685 DEVELOPMENT GRANTS FEMA PROJECTS 202 OTHER 142 TOTAL x 75% 344 258 INTEREST INCOME RESERVE FUNDS @ 6% 200 GENERAL FUNDS @ 5.5% 1,200 1 ,400 1 ,400 RENTAL INCOME 731 OTHER INCOME 100 TOTAL REVENUE 22,700 PLANNED INCREASE IN OPERATING EXPENSES Excludes Annexation-Related Expenses, Enterprise & Master Planning 3/9/01 ($Thousands) ESTIMATED BUDGET 00.01 01_02 incr % inc.� SALARIES & BENEFITS ACQUISITION 293 329 36 12% PLANNING 465 616 150 32% PUBLIC AFFAIRS 277 409 131 47% OPERATIONS 2,549 2,868 319 13% ADMINISTRATION 723 979 25 TOTAL 4,307 5,201 893 21% SERVICES & SUPPLIES ACQUISITION 77 114 37 48% PLANNING 34 73 39 114% PUBLIC AFFAIRS 192 236 43 22% OPERATIONS 836 925 89 11% ADMINISTRATION 325 408 83 TOTAL 1,465 1,756 291 20% FIXED ASSETS ACQUISITION 103 100 -3 -3% PLANNING 8 6 -1 -17% PUBLIC AFFAIRS 10 3 -7 -72% OPERATIONS 231 317 86 37% ADMINISTRATION 12 18 -1 TOTAL '�70 444 74 20% TOTAL 6,142 7,400 1,259 20% i 2001 -2002 DEBT SERVICE 3/9/01 PRINCIPAL INTEREST TOTAL LEVERICH $768 $7 $775 1995 NOTES 100,000 777,968 877,968 1996 NOTES 510,000 750,770 1,260,770 1999 NOTES 0 249,900 249,900 TOTAL SENIOR DEBT $610,768 $1,778,645 $2,389,413 LAZENBY 5,470 3,248 8,718 AINE 10,551 7,575 18,126 HOSKING 32,500 32,500 1993 COPS 480,000 864,305 1,344,305 1996 LEASE 255,000 425,718 680,718 1999 LEASE #1 440,000 645,009 1,085,009 1999 LEASE #2 0 597,386 597,386 TOTAL SUB DEBT $1,191,021 $2,575,741 $3,766,762 TOTAL $1,801,789 $4,354,386 $6,156,175 STATUTORY DEBT LIMIT ($MilliQns) TOTAL DEBT 3/31/01 114.9 Less: 1993 COPs -15.6 Less: 1996 Lease -27.9 Less: 1999 Lease #1 and #2 -49.0 BONDED INDEBTEDNESS 3/31/01 22.4 5 YEAR TAX REVENUE ESTIMATE Percent Excess 01/02 + NEXT 4 YRS @ 5%/YR 91.3 25% 68.9 Regional Open 'ice R-01-44 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-08 March 28,2001 AGENDA ITEM 2b AGENDA ITEM Approval of Fiscal Year 2001-2002 Budget Recommendations 2001 ADMINISTRATION AND BUDGET COMMITTEE'S RECOMMENDATION Approve the proposed fiscal year 2001-2002 budget and recommendations described below, and as presented in the following staff report(see Report R-01-45). DISCUSSION The charge to the Committee was to review the proposed budget to determine whether it reflects a realistic view of projected income and the planned work program for the coming fiscal year, and consider the Board's approved guidelines for operating expense growth and cap on capital improvements. These guidelines,established in 1994, include a maximum 6%budget growth guideline on operating expenses such as salaries,benefits, services, supplies, and equipment, as well as a yearly cap on capital improvement projects. Certain non-routine, large-scale projects that have a cumulative expense of over$100,000 may be excluded from the guideline. The Committee met six times with the General Manager,various department managers,and staff to review the proposed budget by department. The review included consideration of the Action Plan,the Planning Work Plan,the Resource Management Work Plan,the Operation's Five-Year Equipment Schedule,the Five-Year Operations Staffing Plan,and previous years' budgets, expenditures, and projections. The proposed budget for fiscal year 2001-2002 totals$35,355,685, including $7,400,275 for adjusted operating expenses, $1,410,300 for capital projects, $20,000,000 for land purchases, $6,156,190 for debt service, and$278,020 for coastal annexation activities(which have been determined to be outside the guideline). Cost of living salary adjustments are included at an overall 4% increase. Capital Improvement Budget In March, 1999,the Budget Guideline for District Operating Expenses and Capital Improvements were adopted. The cap for public access facilities is$500,000, and for field staff and administrative facilities is $150,000. This guideline is based on a 5-year average. This year,the Committee agreed with staff that the definition could include major planning projects,which means that the definition of Capital Improvements will need to be reviewed and modified. The Committee is satisfied with this year's proposed$1,410,300 capital improvement budget,which includes$941,300 for public access facilities(including the $12,000 gift from POST for the David C. Daniels Nature Center)and$469,000 for proposed administration building and field office facilities. The net Capital Improvement Plan(CIP)budget amount after grants is $560,513,which is under the 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org #zm� OFHEEST Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-44 Page 2 combined$650,000 CIP budget guideline for both categories. The five-year average for the CIP budget is $424,667. Six Percent Budget Growth Guideline for Operating Expenses The Board initially approved the target average 6%growth guideline for District operating expenses on September 28, 1994 (see Report R-94-100). Operating expenses were defined to include salary and benefits, services and supplies, and fixed assets. The cost of capital improvements relating to public access and staff facilities were excluded from the operating expenses growth guideline. Certain non- routine, large-scale projects that have a cumulative expense of over$100,000 may also be excluded from the guideline. The guideline was implemented during lean tax revenue years and designed to be a target average,allowing, for example,one year to be 5%and the next year to be 7%. In accordance with your April 26,2000 approval of the amended 2000-200 1 operating budget, and your May 24, 2000 approval of an agreement for District operation and management of Rancho San Antonio County Park, adjustments were made to the average 6% growth guideline(see Reports R-00-56 and R- 00-49). The baseline was increased by$436,157 for salaries and benefits resulting from the salary and benefit study, $60,000 for salaries and benefits relating to the management of Rancho San Antonio County Park, and$90,000 for services and fixed assets also for managing the County Park. The total amount of$150,000 associated with management of the County Park is a baseline estimate of annual expenses,and represents one-tenth of the$1.5 million the District received from Santa Clara County for a ten-year period. During the fiscal year 2001-2002 budget review process,the Committee revisited the 6%budget growth guideline and excluded expenses for the Enterprise program, large-scale master planning projects, and Nature Center improvements. The Enterprise program was excluded due to a growing number of structures being acquired that can potentially cause large fluctuations in the operating budget if major improvements are required. These improvements and related expenses are undertaken for the purpose of generating revenue, are offset by this revenue and,therefore,are not related to the day to day operation of the District. A second change involved the exclusion of master planning expenses contained in the Planning Department budget. Although the master plans by themselves may not exceed$100,000 as defined as the basis for exclusion of non-routine large-scale projects,their implementation,which largely translates into public access facilities, could easily exceed the$100,000 limit. These large one-time planning expenses began in fiscal year 2000-2001 with the approval to begin the master plan process for Sierra Azul Open Space Preserve. Public access facilities, administrative and field facilities, and major repairs from natural disasters currently comprise the capital improvement budget that has always been excluded from the operating budget, but is subject to a separate guideline. Improvements to the Nature Center being budgeted in the Public Affairs Department were excluded from the operating budget this year because the expenses are being offset by a$12,000 gift from Peninsula Open Space Trust. Since 1994,the only other exclusions in these operating budget have been for the coastal annexation project. The fiscal year 2001-2002 budget exceeds the 6%guideline as adjusted by$222,848; however,the projected actual expenses(based upon an average of previous years' actual expenditures versus the budget) is less than the 6%Guideline by$48,682. It was not possible to bring in a realistic budget under the 6% guideline,but each year the budget has been predictably underspent. An analysis of previous years indicates that the budget increase is directly related to the number of new staff positions proposed 0 each yea r. In the earl ears of the 6/o guideline,the District would typically add one or two new staff Y Y Y g � h'P Y positions. In the last two years and this year,the average has been closer to five new positions. It is R-01-44 Page 3 clear that this is the last year that the 6% guideline will work without drastic cuts to the District budget. Therefore,the Administration and Budget Committee recommends that the Board direct the Committee to review the 6% guideline for possible modification,and to include the process and review of the various factors that should be considered in looking at future budget limitations, including CPI,tax revenue increases,actual Budget expenditures,a review of other agencies' policies, and other factors the Committee might determine. Controller's Report Controller Mike Foster met with the Committee and presented a financial review of the 2000-2001 fiscal year; a review of the fiscal year 2000-2001 tax revenue versus budget,the fiscal year 2001-2002 tax revenue estimate,and projections for revenue,debt service, and cash flow over the next ten years. Of particular significance are the facts that our property tax income will once again be increasing, and that our cash flow projections support issuance of$19 million additional public notes in the 2002-2003 fiscal year for land purchases. The District's finances remain solid,with excellent cash flow and funds available for all proposed department programs as long as the current assumptions hold. RECOMMENDATIONS The Administration and Budget Committee recommends that the Board: I. Approve the proposed fiscal year 2001-2202 budget, including salary and benefit increases. 2. Direct the Committee to implement a comprehensive review of the 6%Budget Growth Guideline (including a review of historic increase in the Consumer Price Index, Property Tax Growth, overall District staffing plan,and other trends), and return to the Board with a proposal for an amended budget growth guideline to help sustain financial health for the District in the future. 3. Direct the Committee to revise the definition of Capital Improvements(public access facilities and staff facilities)to include master planning projects as outlined in this report. 4. Direct the Committee to review and update the"Duties and Responsibilities—Administration and Budget Committee"to reflect current practices. 5. Direct the ad hoc Board Appointee Evaluation Committee to initiate an evaluation and salary review for the General Manager, Controller, and Legal Counsel. 6. Direct the Committee to review the 2000-2001 actual versus projected expenditures after completion of the audit. Mid-way through the fiscal year,review the 2001-2002 budget and expenditure status, and meet with the Controller for a review of the District's financial status. Prepared by: K.Nitz for the Administration and Budget Committee(Directors Cyr,Hassett, and Nitz) L. Craig Britton,General Manager Contact person: Ken Nitz,Chair-Administration and Budget Committee Regional Open SIfte � MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-45 Meeting 01-08 March 28, 2001 AGENDA ITEM 2c AGENDA ITEM Adoption of Budget for Fiscal Year 2001-2002 GENERAL MANAGER'S RECOMMENDATIO 1. Approve a four point(4%) salary adjustment for the represented, office, supervisory, and management staff. i 2. Adopt the attached resolution approving the budget for the 2001-2002 fiscal year. I DISCUSSION The proposed budget for the 2001-2002 fiscal year was presented for your review at your March 14, 2001 meeting (see report R-01-32). The proposed budget is being presented again for your initial final consideration and ap proval. No changes have been made since thepresentation. The pp proposed$35 et breaks dow n as follows: 355685 budget Land Purchases $20,000,000 Debt Services 6,156,190 Operating Expenses 7,400,275 Enterprise 110,900 Public Access Improvements 941,300 Staff Facility Improvements 469,000 Coastal Annexation 278,020 A summary of each Department's budget is included in Attachment 1 (Fiscal Year 2001-2002 Proposed Budget, By Department). I As noted in Report R-01-32,the proposed budget presented at the March 14 meeting included the scheduled four-point(4%) salary adjustment for employees represented by S.E.I.U. —Local 715, and a proposed four-point(4%) salary adjustment for office, supervisory, and management staff (see attached Attachment 2—Position Classification and Compensation Plan, effective April 1, 2001). i During the March 14, 2001 budget presentation, discussion focused primarily on the six percent budget growth guideline for operating expenses. Staff pointed out that it has become increasingly more difficult to keep the budget under the six percent guideline and that this year the proposed budget would exceed the six percent baseline by $228,000, although the projected actual expenses for 2001-2002 will still come in under the baseline. Significant increases in 330 Distel Circle • Los Altos,CA 94022-1404 * Phone:650-691-1200 Fax:650-691-0485 * E-mail:mrosd@openspace.org • Web site:www.openspace.org O`EE Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-45 Page 2 staffing over the past two years have been the leading factor of the difficulty in maintaining budget growth within the guideline. A graph presented at the March 14 meeting indicated an average of two staff members a year added between the fiscal years of 1994-1995 and 1998- 1999, while the average has increased to six new staff members added per year in the past two years and proposed for the coming year. These increases are attributed to meeting staffing needs required for management of new lands and programs, and are directly related to the implementation of the Operations Program Review and the Work Enhancement Plan. Staff recommended to the Administration and Budget Committee that the Board give the Committee a follow-up assignment to re-examine the six percent budget growth guideline, including, but not limited to, factors such as trends in tax revenue, Consumer Price Index(CPI), legislative issues, and more realistic income and expense projections for special projects such as the management agreement with Santa Clara County for Rancho San Antonio County Park. This recommendation is included in the Administration and Budget Committee's report. Prepared b : p Y Del Woods, Senior Acquisition Planner Contact person: L. Craig Britton, General Manager i 00 0*fitaehment 1 FISCAL YEAR 2001-2002 PROPOSED BUDGET BY DEPARTMENT 1. OPEN SPACE ACQUISITION DEPARTMENT 00-01 Adopted Budget 00-01 Projected Exp. 01-02 Proposed Budget Salaries&Benefits $293,250 $293,258 $329,150 Services& Supplies 113,580 77,217 114,440 Fixed Assets- Operating Expenses 125,600 102,510 99,650 Enterprise Subprogram 123,775 102,175 110,900 Debt Service 6,078,811 6,078,811 6,156,190 Land 20,000,000 12,986,000 20,006,000 TOTAL $26,735,016 $19,639,971 $26,810,330 2. PLANNING DEPARTMENT 00-01 Adopted Budget 00-01 Projected Exp. 01-02 Proposed Budget Salaries& Benefits $532,232 $465,416 $615,750 Services& Supplies 64,290 34,335 66,350 Fixed Assets-Operating Expenses 5,600 7,803 6,450 Public Access Facilities & 553,150 219,81.8 903,800 Planning Projects Unanticipated Capital 25,000 12,367 25,500 Improvements Staff Facilities 105,000 2,700 469,000 Coastal Annexation 100,000 145,000 256,620 TOTAL $1,385,272 $887,439 $2,350,470 3. OPERATIONS DEPARTMENT 00-01 Adopted Budget 00-01 Projected Exp. 01-02 Proposed Budget Salaries & Benefits $2,794,750 $2,548,765 $2,868,150 Services& Supplies $909,150 $836,085 $924,860 Fixed Assets- Operating Expenses $233,500 $230,614 $317,000 TOTAL $3,937,400 $3,615,464 $4,110,010 4. PUBLIC AFFAIRS DEPARTMENT 00-01 Adopted Budget 00-01 Projected Exp. 01-02 Proposed Budget Salaries& Benefits $304,900 $277,270 $408,705 Services& Supplies 231,575 210,918 268,925 Fixed Assets 8,400 9,700 2,700 TOTAL 544,875 497,788 680,325 5. ADMINISTRATION DEPARTMENT 00-01 Adopted Budget 00-01 Projected Exp. 01-02 Proposed Budget Salaries& Benefits $719,650 $722,600 $978,800 Services& Supplies $368,050 $324,700 $407,800 Fixed Assets- Operating Expenses $19,800 $19,000 $17,950 Special Projects & Office Facilities $90,000 $40,650 0 TOTAL $1,197,500 $1,106,950 $1,404,550 ATTACHMENT 2 Mid sula Regional Open Space District Position Classification and Compensation Plan Effective 04/01/2001 Classification Step Range Hourly Range Monthly Range Annual Range Receptionist/Administrative Clerk 223._ 248. $14.973 _$19.202 $2,595 _ $3,328 $31,144 _ $39,940 Farm Maintenance Worker 237._ 262. $17.211 _$22.072 $2,983 _ $3,826 $35,799 _ $45,910 Open Space Technician 237._ 262. $17.211 _$22.072 $2,983 _ $3,826 $35,799 _ $45,910 Administrative Assistant 238._ 263. $17.383 _$22.293 $3,013 _ $3,864 $36,157 _ $46,369 Lead Open Space Technician 242._ 267. $18.089 _$23.198 $3,135 _ $4,021 $37,625 _ $48,252 Public Affairs Assistant 243- 268. $18.270_$23.430 $3,167 _ $4,061 $38,001 _ $48,734 Real Property Assistant 243._ 268. $18.270_$23.430 $3,167 _ $4,061 $38,001 _ $48,734 Senior Administrative Assistant 248._ 273. $19.202 _$24.625 $3,328 _ $4,268 $39,940 _ $51,220 Planning Technician 250._ 275. $19.588_$25.120 $3,395 _ $4,354 $40,743 _ $52,250 Ranger 250._ 275. $19.588_$25.120 $3,395 _ $4,354 $40,743 _ $52,250 Network Specialist 253._ 278. $20.181 _$25.881 $3,498 _ $4,486 $41,977 _ $53,833 Accounting Specialist 253._ 278. $20.181 _$25.881 $3,498 _ $4,486 $41,977 _ $53,833 I Volunteer Coordinator 255._ 280. $20.587_$26.401 $3,568 _ $4,576 $42,821 _ $54,915 I Docent Coordinator 255._ 280. $20.587_$26.401 $3,568 _ $4,576 $42,821 _ $54,915 Equipment Mechanic Operator 258._ 283. $21.211 _$27.201 $3,677 _ $4,715 $44,118 _ $56,579 Public Affairs Specialist 260._ 285. $21.637_$27.748 $3,750 _ $4,810 $45,005 _ $57,716 Open Space Planner 1 260._ 285. $21.637_$27.748 $3,750 _ $4,810 $45,005 _ $57,716 Maintenance&Construction Supervisor 265._ 290. $22.741 _$29.164 $3,942 _ $5,055 $47,301 _ $60,660 Supervising Ranger 265._ 290. $22.741 _$29.164 $3,942 _ $5,055 $47,301 _ $60,660 Resource Management Specialist 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 _ $67,007 Open Space Planner II 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 _ $67,007 Land Protection Specialist 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 _ $67,007 Community Programs Specialist 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 _ $67,007 Support Services Supervisor 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 _ $67,007 Management Analyst 279._ 304. $26.140_$33.526 $4,531 _ $5,811 $54,371 _ $69,735 Senior Planner 285._ 310. $27.748 _$35.594 $4,810 _ $6,170 $57,716 _ $74,036 Senior Acquisition Planner 285._ 310. $27.748 _$35.594 $4,810 _ $6,170 $57,716 _ $74,036 Real Property Representative 285._ 310. $27.748 _$35.594 $4,810 _ $6,170 $57,716 _ $74,036 Area Superintendent 285._ 310. $27.748 _$35.594 $4,810 _ $6,170 $57,716 _ $74,036 Attorney 290._ 315. $29.164_$37.415 $5,055 _ $6,485 $60,660 _ $77,822 Public Affairs Manager 295._ 320. $30.651 _$39.328 $5,313 _ $6,817 $63,754 _ $81,802 Planning Manager 305._ 330. $33.862 _$43.453 $5,869 _ $7,532 $70,434 _ $90,383 Operations Manager 305._ 330. $33.862 _$43.453 $5,869 _ $7,532 $70,434 _ $90,383 Administration/Human Resources Manager 305._ 330. $33,862 _$43.453 $5,869 _ $7,532 $70,434 $90,383 Land Acquisition Manager 305._ 330. $33.862 _$43.453 $5,869 _ $7,532 $70,434 _ $90,383 Assistant General Manager 320._ 345. $39.328_$50.467 $6,817 _ $8,748 $81,802 _ 104,970 ** Does not include Board appointees: General Manager, Legal Counsel,Controller The salary range for Seasonal Open Space Technicians is$14.11 to$15.58 per hour with actual individual rate to be determined at time of hire. Range is 20 points below Open Space Technician range. Salary ranges determined on 40 hour per week basis. so RESOLUTION NO. 0 1- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING BUDGET FOR FISCAL YEAR 2001-2002 The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The budget for the Midpeninsula Regional Open Space District for the fiscal year 2001-2002 is adopted as set forth in Exhibit A. Section Two. An adjustment to the New Land Purchases budget category shall be made to reflect any difference between actual revenue and budgeted revenue. Section Three. Monies are hereby appropriated in accordance with said budget. EXHIBIT A Midpeninsula Regional Open Space District Budget for Fiscal Year 2001-2002 I. Revenues A. Tax Revenues $16,256,000 B. Grant Income 3,943,000 C. Interest Income 1,400,000 D. Rental income 730,600 E. Other Income 100,000 TOTAL REVENUES $22,700,000 H. Increase in Reserves ($12,655,685) III. Expenditures A. Debt Service 1. Interest $4,354,400 2. Principal 1,801,790 Debt Service Subtotal $6,156,190 B. Salaries 1. General Manager Appointees $41018,100 2. Salary Incentive Awards 0 3. General Manager 126,850 4. Legal Counsel 78,850 5. Controller 15,000 Benefits $936,750 C. Director's Fees $25,000 Salaries and Benefits Subtotal $5,200,500 D. Services and Supplies 1. Legal Services $77,500 2. Regular Outside Services 64,350 3. Contract Services 656,750 4. Election/Annexation 0 5. Library and Subscriptions 10,100 6. Film and Developing 1,050 7. Rents and Leases 107,600 8. Utilities 126,890 9. Postage 49,320 10. Printing and Duplicating 41,400 D. Services and Supplies(cont'd.) 11. Insurance $246,100 12. Advertising 16,250 13. Maps and Aerials 950 14. Private Vehicle Expense 15,400 15. District Vehicle Expense 181,500 16. Business Meeting Expense 11,300 17. Personnel Development 92,600 18. Maintenance/Repair of Equipment 22,400 19. Computer Expenses 27,550 20. Office Supplies/Small Equipment 13,425 21. Field Supplies/Small Equipment 68,950 22. Outside Maintenance Services 265,710 23. Property Taxes and Permits 4,600 24. Communications-Publications 159,000 25. Communications-Special Projects 11,650 26. Visitor Services 26,750 27. Miscellaneous 300 28. Annexation 0 Services and Supplies Subtotal $2,299,395 E. Fixed Assets 1. Previous Land Commitment $0 2. New Land Purchases 20,000,000 3. Appraiser 20,000 4. Site Acquisition Expense 10,000 5. Legal fees 25,000 6. Title Insurance 25,000 i 7. Negotiation Consultants 2,500 8. Site Engineering 10,000 9. Option Fees 5,000 10. Structures and Improvements 1,255,800 11. Field Equipment 80,400 12. Office Equipment 36,350 13. Vehicles 229,500 Fixed Assets Subtotal $21,699,550 TOTAL OF ALL EXPENDITURES $35,355,685 I I Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-39 Meeting 01-08 March 28, 2001 AGENDA ITEM 3 AGENDA ITEM Final Adoption of an Amendment to the Use and M4mvpmeqt Plan for Russian Ridge Open Space Preserve to Open the Remaining Portion oft Ridge Tr 'Ito Bicycles GENERAL MANAGER'S RECOMMENDA Adopt an Amendment to the Use and Management Plan for Russian Ridge Open Space Preserve designating the Ridge Trail between the Hawk Trail junction and Rapley Ranch Road as a multi- use trail. DISCUSSION At your February 14, 2001 meeting(see Report R-0I-19), you tentatively adopted an amendment to the Use and Management Plan for Russian Ridge Open Space Preserve to provide bicycle access to the remaining 1.4-mile segment of the Bay Area Ridge Trail (see attached map). With this final addition, the entire section of the Ridge Trail in the South Skyline Region, from Rapley Ranch Road to the junction of Page Mill Road and Skyline Boulevard, will be open to multi-use. This section of trail has been closed to bicycles because the former owners specified in the purchase agreement that bicycles would not be allowed on the adjacent property being acquired by the District as long as the owners were residing on their land(see Report R-92-130). As the property has now transferred owners, the bicycle restriction on the District's adjacent property is no longer applicable. As directed by the Board at their February 14, 2001 meeting, monitoring sites will be established in conjunction with the resource management program to observe any change in the condition of the trail as a result of bicycle use. Although this monitoring program is not a scientific study, it will allow the District to monitor the long-term impacts on this section of trail as a result of the change in use. Staff will establish four equally spaced monitoring sites along this section of trail to measure specific impacts on the trail. At each monitoring point, staff will take photos, measure trail width and depth, and document the overall condition of the trail pad. Staff will take these measurements quarterly, followed by a periodic report to the Board for informational purposes. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-39 Page 2 Adopting this amendment will allow multiple use along this 1.4-mile section of the Ridge Trail. The actual opening of the trail to bicycles is anticipated to occur on April 28, 2001. This will allow staff time to implement the monitoring program,review and order appropriate signs, and update maps. Brochures will be updated according to the current reprinting schedule. CAA COMPLIANCE At your February 14, 2001 meeting, you determined that the project is categorically exempt from the California Environmental Quality Act (CEQA). PUBLIC NOTIFICATION Staff notified the following people concerning this evening's meeting: the adjoining owners to Russian Ridge Open Space Preserve, people who have expressed interest in bicycle use on the preserves, and subscribers to the Board meeting agendas. Prepared by: Dennis Dart, Planning Technician Contact person: Matt Freeman, Open Space Planner Il i i Proposed Bicycle Access to Bay Area Ridge Trail • �./' • O Conner Acquisition I • O p p c e ' 3 He ect I y ai • i ,. T it ) 1 00 � I v er S in • e r s e e 0 750 1500 Feet r Regional Open f ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-37 Meeting 01-08 March 28,2001 AGENDA ITEM 4 AGENDA ITEM Authorization to Enter into Agreement with Eccles Engineering for Civil Engineering and Geotechnical Engineering Services;Authorization to Enter into Agreement with Freyer&Laureta for Civil Engineering Services;Authorization to Enter into Amended Agreement with y a n re Associates for Biological Services,all for various District projects GENERAL MANAGER'S RECOMMENDATIO 1. Authorize the General Manager to execute an agreement with Eccles Engineering of San Jose for consulting services for the Methuseleh Bridge project at El Corte de Madera Creek Open Space Preserve($16,500),and for unanticipated planning and land protection projects at various preserves ($10,000), for a total sum not to exceed$26,500. 2. Authorize the General Manager to execute an agreement with Freyer&Laureta,Inc.of San Mateo for civil engineering services on road repairs on Old Page Mill Road at Skyline Ridge Open Space Preserve, for a sum not to exceed$28,300. 3. Authorize the General Manager to execute an amended agreement with Sycamore Associates of Walnut Creek for biological consulting services for road repairs and trail bridge construction at El Corte de Madera Creek Open Space Preserve($8,600),and for the potential amendment to the Use and Management Plan forWindy Hill Open Space Preserve($4,400), for a total sum not to exceed$13,000. DISCUSSION Eccles Engineering At your June 26, 1996 meeting,you adopted the Trail Use Plan for the El Corte de Madera Creek Open Space Preserve as an amendment to the preserve's Use and Management Plan(see Report R-96-68). This Trail Plan designated a series of phases for implementation. At your May 22, 1996 meeting,you determined that the trail projects identified were categorically exempt from the California Environmental Quality Act(CEQA)(see Report R-96-60). At your July 24, 1996 meeting,you authorized staff to apply to the National Recreational Trails Act Program for a grant to implement the Phase 11 trails at the preserve(see Report R-96-76). The grant application was successful and was funded as a 50%matching reimbursement grant of$73,500. To date, this grant has been used to fund a portion of the identified trail restoration and realignment projects, totaling $17,282 (not including the District's 50%match). The remaining projects identified in the grant 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 . E-mail:mrosd®openspace.org •Web site:www.openspace.org ftw BF—REE" Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera(Manager:L.Craig Britton i� R-01-37 Page 2 are the trail reroute at the Sandstone Formation(Trail B7), the trail bridge on the Methuseleh Trail(Trail B6), the trail bridge on Virginia Mill Trail (Trail B11), and footing repair on the Lawrence Creek Bridge (Trail B9). All of these projects are listed on the Planning Work Program and Budget for Fiscal Year 2001-2002. To implement the Methuseleh Trail bridge project,the District needs to hire a civil and geotechnical engineer. Staff sought a specialized level of expertise in wildland bridge construction and soil analysis. After contacting and reviewing the qualifications of several engineers,Planning staff walked the project site with Mr.Dennis Eccles,a registered Civil Engineer and Geotechnical Engineer. The District has employed Mr.Eccles previously on a variety of projects,including capital improvements, land protection,and legal- support activities,and staff has been impressed with his practical approach,communication skills,and extensive relevant expertise. Staff recommends retaining Eccles Engineering for$16,500 to conduct studies to properly site the bridge and to prepare grading plans,bridge abutment plans,structural details, specifications,and estimates. Eccles Engineering will also obtain permits and assist District staff in monitoring construction. In addition, staff is often faced with the need to address projects that arise over the course of the year and are,therefore,not anticipated during the Action Plan development and budgeting process. The need for this work is often irregular, frequently requiring a quick turnaround. Examples of such work include scoping storm damage repair options for a grant application,documenting and assessing property damage,or reviewing development plans in adjacent jurisdictions. The Planning and Land Protection budgets include $7,000 and$10,000,respectively, for unanticipated consultant services. At this time, staff proposes to retain Eccles Engineering to provide civil engineering and geotechnical engineering services on unanticipated projects for a sum not to exceed$4,000 for Planning,and$6,000 for Land Protection. As such projects surface, staff would then request that Eccles Engineering provide a detailed scope of work and fee proposal up to these dollar limits. Eccles Engineering would provide services for unanticipated projects on an hourly basis. The hourly rate of$100 per hour for engineering, $60 per hour for drafting,and$35 per hour for clerical are comparable to fees charged by other firms in the Bay Area with equivalent qualifications. Freyer&Laureta At your April 8, 1998 meeting,you authorized staff to apply for grant funding from the Federal Emergency Management Agency(FEMA)to repair roads,trails,and bridges damaged in the winter storms of 1998(see Report R-98-43). At that time you also determined that these projects were categorically exempt from CEQA. These"El Nino"storms caused unprecedented levels of damage to District roads and trails, including two large washouts on Old Page Mill Road at Skyline Ridge Open Space Preserve,one of which claimed the entire road width. FEMA grants totaling$122,390 were awarded for Old Page Mill Road,and the fiscal year 2001-2002 Planning budget includes$140,000 for the design and repair of the damage. To plan and execute the repairs for the project,the District needs to hire a civil engineer and geotechnical engineer. Again,staff sought a specialized level of expertise in wildland road construction,landslide repair, and soil analysis. After reviewing the qualifications of several other engineers,Planning staff walked the project site with Mr.Rich Laureta,of Freyer and Laureta,a civil engineering firm recently employed by Mr. Dirk Kabcenell for the bridge and driveway project at Windy Hill Open Space Preserve. In reviewing this firm's work, staff has been impressed with its practical approach, communication skills, and extensive relevant expertise. Staff now recommends retaining Freyer&Laureta for an amount not to exceed$28,300 R-01-37 Page 3 to conduct topographic surveys and repair studies,and to prepare grading plans,details,specifications,and estimates. The firm will also work with a geotechnical engineer(to be determined),obtain permits,and assist staff in monitoring construction. Sycamore Associates At your September 27,2000 meeting,you directed staff to study changes to the use designation for Sausal Trail and the realignment of trails near the Kabcenell driveway at Windy Hill Open Space Preserve(see Report R-00-121). Staff has been working on this study and is preparing to return to you with a recommendation in late spring. Since the study area is considered habitat for the California Red-Legged Frog,staff is now proposing to hire a consultant to evaluate the biological resources in the lower preserve and to assist in the preparation of an impact analysis and mitigation measures,which will assist staff in addressing the potential environmental impacts of the final recommendations. In early February,2001,the General Manager executed an agreement with Sycamore Associates,a highly- experienced biological consulting firm,in the amount of$8,600 to assist with resource agency permitting issues on the Methuseleh Bridge project and the FEMA-funded Virginia Mill Trail repair project at El Corte de Madera Creek Open Space Preserve. Staff has worked closely with Sycamore Associates in the past and sought their expertise on endangered species issues and wetland permitting. Staff recommends that the District amend Sycamore's existing agreement to include an additional$4,400 for California Red-Legged Frog habitat analysis related to Sausal Trail and for the trail realignment at lower Windy Hill.The fiscal year 2001-2002 Planning budget includes$12,700 for the lower Windy Hill study. This additional$4,400 puts the entire contract amount over the General Manager's$10,000 spending authority, so it now requires Board approval. CEQA COMPLIANCE The District has concluded that entering into these agreements with consultants for engineering design and biological analysis does not constitute a project under CEQA. Therefore,the recommended actions are exempt from CEQA. If and when action is taken by the Board to implement the consultant work, such as preparation of a Use and Management Amendment or authorizing bidding for repair work,staff will address CEQA at that time. No decision to either approve or disapprove any proposed trail construction or repair project is being made at this time. Prepared by: Sandy Sommer, Senior Planner Contact person: Same as above I I I Regional Open S we MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-48 Meeting 01-08 March 28, 2001 AGENDA ITEM 5 AGENDA ITEM Appointment of Coastal Annexation Ad Hoc Board Committee PRESIDENT'S RECOMMENDATION Approve my appointment of Directors Hassett,Nitz and Hanko to the newly formed Coastal Annexation Ad Hoc Committee, and determine that the Committee would be compensable. DISCUSSION The Board ad hoc committee for the San Mateo Coastal Annexation proposal completed its work and was disbanded at our meeting of January 26, 2000 (see Report R-00-17). Since that time there have been public meetings on the coast presenting the Draft Service Plan, and additional meetings on other facets of the LAFCo application will be forthcoming. Since an annexation application may be filed this year, I see the need for a temporary committee to be established to deal with coastal annexation issues. I would like to reestablish an ad hoc coastal annexation Board committee comprised of the three Board members whose Wards include territory in San Mateo County: Larry Hassett, Ken Nitz, and Nonette Hanko. The responsibility of this committee would be to: (1) serve as liaison with staff as the LAFCo application process moves forward; (2) Serve as liaison with coastal residents and groups to provide information, attend meetings, and facilitate communication; (3) Review coastal annexation issues and make recommendations to full Board as needed; and(4) Attend Pescadero Municipal Advisory Council and Midcoast Community Council meetings as needed. I also recommend that this committee be designated as compensable, due to the time commitment to numerous meetings on the coast. Prepared by: L. Craig Britton, General Manager Contact person: Pete Siemens, President, Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • web site:www.openspace.org Ol-EST Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Regional C Open ice de g R-01-34 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-08 March 28, 2001 AGENDA ITEM 6 AGENDA ITEM Authorization to Purchase Five Vehicles at a Total Cost Not to xceed$129,000 % GENERAL MANAGER'S RECOMMENDATIO Authorize the General Manager to execute a purchase contract wit the tate Depa of General Services for five vehicles at a total cost not to exceed $129,000. DISCUSSION The District's five-year capital equipment schedule provides for two replacement patrol trucks and two crew trucks in fiscal year 2001-2002. Purchase orders for vehicles acquired through the State of California Department of General Services(DGS)must be placed prior to the manufacturer's cut-off dates in spring of 2001. The District's ability to purchase vehicles through DGS provides a significant cost saving and greatly reduces the amount of staff time that would otherwise be required if the District conducted a separate bid process, instead of participating in the DGS competitive bid process. The two new patrol trucks will replace patrol trucks that have reached the 80,000-mile mark,when District patrol trucks are retired from patrol use. The two retired patrol trucks will be reassigned to maintenance crews. The two additional crew trucks will increase the maintenance fleet by two vehicles to accommodate three permanent open space technician positions that were added in fiscal year 2000-2001. The majority of the crew vehicles are retired patrol trucks. This has proven to be a workable system and is financially beneficial to the District. Occasionally new crew vehicles are required,due to a limited number of patrol vehicles being retired and/or an increase in crew staff. The fifth vehicle is a mid-size sport utility vehicle with the capacity to seat seven people that will be assigned to the Administrative Office. Currently,the Administrative Office staff members have access to a Jeep Cherokee that is assigned to the Opgrations Manager and the Suburban which is also used for volunteer projects and carpooling to events and off-site meetings. As staff has continued to grow, vehicle use has become more frequent. Although staff members frequently use their personal vehicles and are reimbursed for mileage,many do not own vehicles suitable for use on District preserves. The Administration and Budget Committee reviewed this recommendation at its February 26, 2001 meeting, and funding for these vehicles is included in the 2001-2002 fiscal year budget. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org ®.`E Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz °General Manager:L.Craig Britton Regional Open S Ice i Y R-01-42 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-08 March 28, 2001 AGENDA ITEM 7 AGENDA ITEM Annual Claims List for Fiscal Year 2001-2002 CONTROLLER'S RECOMMENDATION Approve the annual claims list, including debt service payments for the 2001-2002 fiscal year. I DISCUSSION In accordance with Section 1.53 of the District's Rules of Procedure, this list of annual claims for the 2001-2002 fiscal year is submitted for Board approval. All items are in accordance with the budget being presented at your March 28 meeting for approval. Staff will submit a revised annual claims list during the 2001-2002 fiscal year to reflect necessary changes, if any. The debt service claims list reflects payments required by currently outstanding debt. Attachment A lists the District's current debt service annual claims for 2001-2002, and Attachment B provides a detailed list of debt service obligations. i ANNUAL CLAIMS I ITEM DESCRIPTION AMOUNT Debt Service $6,156,200 Directors' Fees 25,000 Staff Salaries 4,238,800 Retirement Funds 339,850 Group Insurance Premiums 441,500 State-Mandated Insurance 155,500 Monthly Vehicle Expense (Craig, Del) 6,200 Utilities - PG&E 72,450 Legislative Consultant (Heim, Noack, & Spahnn) 13,500 Dispatching Services (City of Mountain View) 22,000 Janitorial Service (330 Distel) 19,500 Bettencourt American Landscape (330 Distel) 4,500 Antenna Site Rental - Pinnacle (Repeater Site) 2,700 Fuel - Valley Oil Company 71,000 Slaght Living Trust (Employee housing rental-Sierra Azul) 14,400 Lanier - Copier Leases 16,000 Avaya - Telephone Lease & Maintenance Agreement 11,900 Prepared by: Michael L. Foster, Controller Bunny Congdon, Accounting Specialist Contact person: Michael L. Foster, Controller 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org ®: T Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton ATTACHMENT"A" ANNUAL CLAIMS DEBT SERVICE FISCAL YEAR 2001-2002 NOTEHOLDER-LAND PRINCIPAL INTEREST Aine 10,551.07 7,573.72 Leverich-Corn 768.30 6.73 Lazenby 5,470.07 3,248.39 Hosking/S&Y 0.00 32,500.00 BONDS PAYABLE 1993 COP'S 480,000.00 864,305.00 1995 Notes 100,000.00 777,967.50 1996 Note 510,000.00 750,769.50 1996 JPFA Lease 255,000.00 425,718.00 1999 Rev. Bonds 440,000.00 645,008.76 1999 Rev. Bonds-2nd. Issue 0.00 847,286.26 TOTALS--NOTEHOLDERS& BONDS 1,801,789.44 4,354,383.86 TOTAL DEBT 6,156,173.30 ATTACHMENT"B" DEBT SERVICE 01/02 03/31/01 OPEN SPACE PRESERVE Payable to Close of Escrow Original Note Rate% Term Remaining Principal Final Paym.Due Payable:00/02 Principal Interest Foothills Aine 01/18/89 192,000.00 7.0 20 years 118,056.99 12/18108 18,126.00 10,551.00 7,575.00 Sierra Azul Lever om 05/13/81 50,000.00 7.0 20 years 5,196.65 0522/15 775.00 768.00 7.00 Lazenby 08/31/88 100,000.00 6.0 20 years 59,300,25 08/31/08 8,718.00 5,470.00 3,248.00 150,000.00 64,496.90 9,493.00 6,238.00 3,255.00 Skyline Hoskirg 03/01/88 500,000.00 6.5 10 years 500,000.00 03/012003 32,500.00 0.00 32,500.00 500,000.00 500,000.00 32,5W.W 0.00 32,500.00 SUBTOTAL—NOTEHOLDERS 842,000.W 682,553.89 60 119.00 16 789.00 43 330.00 Various Notes 1993 Cop's 09/012020 17,315,000.00 6.99 25 years 16,105,000.00 09/012020 1,344,305.00 480,000.00 864,305.00 1995 Note 03/312015 11,500,000.00 7.07 20 years 11,300,000.00 03/312015 877,968.00 100,000.00 777,968.00 1996 Note 07/96 18,166,48140 6.09 20 years 17,321,481.00 09/012016 1,260,770.00 510,000.00 750.770.00 1996 JPFA Lease 07196 11,743,720.W 6.09 30 years 11,238,720.00 09/012026 680,718.00 255,000.00 425,718.00 1999 Rev.Bonds 0127/99 29,663,021.15 5,40 30 years 29,663,021.15 04/012031 1,085,009.00 440,000.00 645,009.W 1999 Rev.Boods#2 8/30/99 28,366,961.05 6.35 30 years 28,366,961.05 08/012031 647 286.00 0.00 847,286.00 SUBTOTAL-NOTES 116,755,183.20 113,995,183.20 6096056.00 178500".W 4311056.W TOTALS—NOTEHOLDERS&NOTES 117,597,183,20 114,677,737.09 6 156175.00 1,801,789.00 4 354 386.W I 1 Regional Open 5 ice -�----- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-27 Meeting 01-08 March 28, 2001 AGENDA ITEM 8 AGENDA ITEM Denial of a Claim Submitted by Vilmar Marquez for Injuries Sustained GENERAL COUNSEL'S RECOMMENDATION Deny the claim against the District filed by Vilmar Marquez. DISCUSSION On or about August 18, 2000, at approximately 8:00 p.m., Mr. Marquez states that he was hiking on a trail near Dennis Martin Creek and the Thornewood Open Space Preserve where he encountered a rope swing hanging from a tree near the creek. He apparently thereafter fell into the creek bed. He alleges that the"recreational rope swing" and the "trail rope swing area" constituted a dangerous condition of public property and as such was the proximate cause of his i fall into the creek bed and resulting injuries. Mr. Marquez filed this claim on February 16, 2001. The General Counsel has reviewed the claim and recommends that it be denied. There appears to be no basis for District liability for these injuries. The Government Code requires that claims for damages be presented to a public agency within six months of the incident. The District then has 45 days to determine whether to approve or deny the claim. Upon denial of a claim, a claimant has six months to determine whether to proceed with legal action. i Prepared by: Duncan M. Simmons, Attorney Contact Person: Same as above 330 Distel Circle + Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 + E-mail:mrosd@openspace.org • Web site:www.openspace.org #W—n- Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera/Manager:L.Craig Britton Regional Open 5 'ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-41 Meeting 01-08 March 28, 2001 AGENDA ITEM 9 AGENDA ITEM Authorization to Enter into an Antenna Site Lease for keggs P t GENERAL MANAGER'S RECOMME Authorize the General Manager to execute an agreement with Pinnacle Towers of Sarasota, Florida for antenna site lease at Skeggs Point. DISCUSSION One of the District's three existing radio repeater sites is located off Highway 35 (Skyline Boulevard) at a site known as Skeggs Point. The District was previously on a month-to-month lease with Motorola, the former owner of the site. Pinnacle Towers has purchased the site and offered the District a five-year lease that provides for a 25% discount over a month-to-month lease. Staff has been satisfied with the Skeggs Point radio repeater site and feels it would be in the District's best interest to lease the site for an additional five years. The monthly rate of the five-year lease will be $225,with three optional renewals of five years each. At your March 14, 2001 meeting, staff made the initial presentation of the budget for the fiscal year 2001-2002. The budget includes $2,700 for the antenna site lease at Skeggs Point. i Prepared by: David Topley, Support Services Supervisor Contact person: Same as above I I I i 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®o ens ace.or • web site:www.o ens ace.or ®: P P g P P g Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz •General Manager:L.Craig Britton Regional Open ice --------------------- ' 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-47 Meeting 01-08 March 28, 2001 AGENDA ITEM 10 AGENDA ITEM Adoption of an Amendment to the Comprehensive Use and etnent Plan for Fremont Older Open Space Preserve to Rename Stevens Creek Trail to Stevens reek/Ton Look Trail GENERAL MANAGER'S RECOMMENDAT Adopt an amendment to the Comprehensive Use and Management PI n for Fremont Olde�Op2Space Preserve to rename Stevens Creek Trail to Stevens Creek/Tony Look Trail. DISCUSSION In May, 1986, you approved construction of the Stevens Creek Trail by the Santa Clara County Department of Parks and Recreation. Construction of the County trail required your approval because a 0.5-mile segment of the trail traversed the western edge of Fremont Older Open Space Preserve (see Memorandums M-86-55 and M-86-62). The trail is located on the eastern side of Stevens Creek Reservoir and is part of the trail system at Stevens Creek County Park. The entire trail is patrolled and maintained by the County (see Exhibit A). Recently, the County approached District staff to discuss a proposal to ren ame the Stevens Creek Trail to the Stevens Creek/Tony Look Trail. Implementation of the proposal would require only minimal work by the District. Existing trail directional signs on the Preserve will remain unchanged as they currently direct users to Stevens Creek County Park and do not refer to specific trail names on County land. Since the original name of "Stevens Creek Trail" will be retained as part of the proposed name, there will be no immediate need to update existing District maps or preserve brochures. Therefore, the proposed change in name will pose no additional costs to the District. The next scheduled printing of the trail brochure and trailhead preserve map contains edits to include the proposed trail name change. Tony Look is very well known to the District. He was the long-time Executive Director of Sempervirens Fund, a local land turst, as well as the founder of Trail Days, which became a state-wide event. After retiring from Sempervirens Fund, Tony became a member of the Santa Clara County Parks and Recreation Commission. If Santa Clara County were not preparing to honor Tony in this manner, the District would most likely consider acknowledging his contributions to the regional efforts to preserve open space in a manner compatible with your existing Recognition Policy. Therefore, it is deemed appropriate that the District participate in the County's recognition of Tony's achievements as proposed. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org OfNEE.- Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko, Larry Hasse", Kenneth C.Nitz •General Manager:L.Craig Britton R-01-47 Page 2 There is some urgency in this matter as the County hopes to invite Tony to celebrate this tribute while he is still able to travel easily to the Bay Area. Therefore, this matter is recommended as a final adoption rather than the two-step process that usually separates your tentative approval from final adoption b approximately one month. P Y PP Y Prepared by: Douglas Vu, Open Space Planner I Contact Person: Same as above FREMONT OLDER OPEN SPAWE PRESERVE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 4011 IL r .° t E � /0.6 t m / i • i a i i c q� 600 `� - _ O• � 0.7 T 0.4 f 1 0.2 con 4J 0.2 yson 0.2 1.0 Niroasi PROPOSED TRAIL J NAME CHANGE ® \ •••eek � Hunters as e 0 L� (10o,) Point Ranch R '� •: 0.2 0.5 �¢ �c J.S�eJ 0.7 ge° A 0.11 0.5 • 1 cnn • .� Hayfield 0.1 v, Trail tsoo 0.1 0.1 Cora Older t®� •:2.0 0.3 / Trail • 0.2 0.1 0.4 h 0.1 % Fern O twost % '/ 0• p 0.2 '� Trail v Stevens Creek 03 �+ County Park o.z MPeae's 0.S "���'I Pros Road L pect �• (Santa Clara County) 0.3 N ••0.6•( ••1 con •"� O•"�"• Coyote Bay View Trail 800 % \ • -Rid&e (� C O� •t;Trail 0.4 . y � 04 Toyon SZ •\Q ( Trail O B00 :,Q 0.3 NOTE: 3pCh t 0.6 Toyon Trail is subject iket R to seasonal closure. Q3 1200 County Parks• hi06 •gyp Maintenance Vista-Loop Hill •'t TraiI W00 1000 Stevens n, 800 O Canyon © O Mt. Eden U For detailed trail information, Road Road 'a refer to a Stevens Creek _J Garrod County Park trail map. \ Farms 0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0 03Ani One Mile EXHIBIT A Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I To: Board of Directors I d I From: L. Craig Britton, General Manager I i Date: March 23, 2001 i Re: FYI's i I I I i I I I I I i 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd(popenspace.org • Web site: www.openspace.org MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Midpeninsula Regional Open Space District Use and Management Committee PUBLIC MEETING NOTICE for Field Trip to review options for Sausal Trail uses and for a trail realignment near new private driveway at Windy Hill Open Space Preserve Location: Portola Road Parking Lot, near corner of Portola Road and Willowbrook Drive Windy Hill Open Space Preserve, Portola Valley, CA Date: Saturday, March 24, 2001 Time: 9:00 a.m. Sausal Trail was constructed during the fall of 1998 and completed during the spring of 1999. The trail was originally opened to hiking only, with interim equestrian use allowed by the Board in September 2000. The nearby Sausal Pond is a popular attraction for preserve visitors, due in part to its resident population of wildlife and water fowl. Sausal Trail climbs above the west side of the pond to discourage access to the sensitive water's edge. Companion dogs on leash are allowed on all trails in the vicinity of Sausal Trail,but not currently on Sausal Trail. An amendment to the Use And Management Plan for Windy Hill Open Space Preserve dated November 22, 1998 included a project to realign the trail that connects Spring Ridge Trail with the Alpine Road/Willowbrook Drive entrance in the southeast corner of the preserve. The steep, eroded trail was originally created by foot traffic as a shortcut between Spring Ridge Trail and the gate at Alpine Road. This project was driven by the District's agreement with the owner of the 20-acre inholding that allowed the construction of a private driveway on a portion of the shortcut trail route. Now that the driveway construction is complete,planning for the realignment can proceed. In September 20 00, the Distr ict q Board requested that St aff study both issues and return with recommendations. This is the first of two meetings of the Board's Use and Management Committee. At this meeting, they will be visiting the site to obtain public input and review the issues; no action will be taken. A second Use and Management Committee meeting will be scheduled to develop recommendations for subsequent presentation to the full Board. If you have any questions, feel free to call the District Main Office @ (650)691-1200. WINDY ILL OPEN SPACE IVESERVE MIDPENI uLA REGIONAL OPEN SPAC (STRICT MEETING PLACE ` o�toa Road V F (WH05) 50ZZ0 1 a i Sa usa I `.. �. 800 Pond 0.6 ` 000 • % \ ZP��• 1 •• r Tram Spry g ` 0.3 i \ 1 ng Ridge Trail 1 .6 ♦ 0.2 0.4 °eP 0.2 ned 0.2 0.4 ,�'�• ,(W 96) -- Ron solo i 1• 2.6 Project Area WINDY L OPEN SPACE P SERVE MIDPENI LA REGIONAL OPEN SPACE ITSTRICT MEETING PLACE \, 0.1 ' ♦ Road oftola :�7 (WH05) ` -T $ UIC ` o � o 800 Sausal Pond �► 0.6 000 • ��'•.•• �,Trail I SAr�ng 0.3 Ridge Trail 1 .6 ♦ 0.2 T� �.0.4 ° 0.2 BQ II ned _ 0.2 j 0.4 ,•� ___� �W 6) _ VI / � a amm Now rm 2.6 Project Area MIDPENINBUtA REGIONAL OPEN SPACE DISMICT Midpeninsula Regional Open Space District Use and Management Committee PUBLIC MEETING NOTICE for Field Trip to review options for Sausal Trail uses and for a trail realignment near new private driveway at Windy Hill Open Space Preserve Location: Portola Road Parking Lot, near corner of Portola Road and Willowbrook Drive Windy Hill Open Space Preserve, Portola Valley, CA Date: Saturday, March 24, 2001 Time: 9:00 a.m. Sausal Trail was constructed during the fall of 1998 and completed during the spring of 1999. The trail was originally opened to hiking only,with interim equestrian use allowed by the Board in September 2000. The nearby Sausal Pond is a popular attraction for preserve visitors, due in part to its resident population of wildlife and water fowl. Sausal Trail climbs above the west side of the pond to discourage access to the sensitive water's edge. Companion dogs on leash are allowed on all trails in the vicinity of Sausal Trail,but not currently on Sausal Trail. An amendment to the Use And Management Plan for Windy Hill Open Space Preserve dated November 22, 1998 included a project to realign the trail that connects Spring Ridge Trail with the Alpine Road/Willowbrook Drive entrance in the southeast corner of the preserve. The steep, eroded trail was originally created by foot traffic as a shortcut between Spring Ridge Trail and the gate at Alpine Road. This project was driven by the District's agreement with the owner of the 20-acre inholding that allowed the construction of a private driveway on a portion of the shortcut trail route. Now that the driveway construction is complete,planning for the realignment can proceed. In September 2000, the District Board requested that Staff study both issues and return with recommendations. This is the first of two meetings of the Board's Use and Management Committee. At this meeting, they will be visiting the site to obtain public input and review the issues; no action will be taken. A second Use and Management Committee meeting will be scheduled to develop recommendations for subsequent presentation to the full Board. If you have any questions, feel free to call the District Main Office @ (650) 691-1200. SPECIAL MEETING Midpeninsula Regional Open Space District USE AND MANAGEMENT COMMITTEE WORKSHOP AGENDA Committee Members: 9 a.m., Jed Cyr Saturday, March 24, 2001 Ken Nitz Meeting Place: Portola Road Parking Lot Deane Little Windy Hill Open Space Preserve (9:00 a.m.) ROLL CALL AND INTRODUCTIONS ORAL COMMUNICATIONS -Public (on subjects not on this agenda) ADOPTION OF AGENDA 9:10 a.m. COMMITTEE BUSINESS 1. Windy Hill Open Space Preserve site visit to review staff recommendations for Sausal Trail uses, and for trail realignment near Kabcenell driveway. i After brief staff presentation at each site, hold question/answer session and obtain public input on options. (9:15 a.m.) a. Discuss Sausal Trail Uses i. Walk to Sausal Pond ii. Walk Sausal Trail b. Walk Trail Realignment Area at Driveway Y (9:45 a.m.) i. Patrol Route segment (10:05 a.m.) ii. Segment 1 and Bridge crossing (10:35 a.m.) iii. Segment 2 (10:55 a.m.) iv. Segment 3 (11:15 a.m.) c. Return to Parking Lot via Spring Ridge Trail 11:30 a.m. ADJOURNMENT Regional Open S, ce --------------— MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 22, 2001 Ms. Audrey Rust, President Peninsula Open Space Trust 3000 Sand Hill Blvd., 4-135 Menlo Park, CA 94025 Subject: David C. Daniels Nature Center Donation, Skyline Ridge Open Space Preserve Dear Audrey: Enclosed please find a copy of District Board Resolution Number 0 1-05, dated February 28, 2001, graciously accepting Peninsula Open Space Trust's (POST)recent donation of$12,000 to the David C. Daniels Nature Center and acknowledging this generous contribution. On behalf of District staff, I would like to underscore our gratitude. POST's dedicated efforts and donors' generosity will provide several exciting new opportunities at the Nature Center this year. This contribution will enrich the visitor experience for Spaces and Species field trip participants; the Outdoor Education docents who lead field trip programs; and for members of the general public who come from around the world to visit the Daniels Nature Center. We will be acquiring durable, new microscopes for use in viewing slides of specimens found in the local environment. The District is also considering the purchase of other tools to enable video monitor viewing of microscopic subjects. Monitor display is particularly beneficial for use with younger audiences, who are not yet adept with microscopes. We will provide you with a written summary of the Nature Center projects made possible or enhanced by POST's donation. Thank you again for POST's generosity and support of the District's open space programs. Sin rely, L. Craig Britton General Manager LCB:sj:lz Enclosures cc: Board of Directors Stephanie Jensen 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 - Fax:650-691-0485 * E-mail:mrosd@openspace.org ffT Web site:www.openspace.org ME Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz *General Manager:L.Craig Britton I Professmonal Develonment Update ongratulations to these right-of-way professionals who have, through experience, education, and examination, earned the prestigious SR/WA designation. The SR/WA designation is the highest designation reflecting evidence of professional attainment in the right-of-way field. Your name can be on this list. To request an application or additional information, contact Professional Development Coordinator Rosemarie Elmer at International Headquarters, (310) 538-0233,Ext. 136. NEW SENIORS R/ A Name Chapter a on ame Chapter Location Maria Cresci,SR/WA 2 and ey Zet SR/WA 11 San Diego,CA Eric K.Lueder,SR/WA 2 "n a ael i A.Pa R/WA 28 Tempe,AZ Michael C.Williams,SR/WA 2 r R/WA 36 Fort Worth,TX John R.Sanborn,SR/WA 5 r A 49 Anchorage,AK Durk A.Ashley,SR/WA 7 Eby r r, A 71 Fairbanks,AK Francesco Del Vecchio SR/WA 7 MI Bon A 76 North Bergen,NJ c SR/WA RECERTIFICATION Name or Na Chapter Frank Simas,SR/WA d,S A 17 Phil B.Mazur,SR/WA ( ASSO m,S 20 James J.Adams,SR/WA avt A 24 Edward C. Hoffer,SR/WA 8 Linda.juk- S A 28 Robert J. Legato,SR/WA es,SR/WA 29 Stewart A. Cerveny,SR/WA an A.Medford,SR/WA 31 Pamela Peckham,SR/WA 14 imothy E. Peterson,SR/WA 73 I RM DISCIPLINE CERTIFICATIONS i Name Chapter Discipline Billy E. Cooper,SR/WA,R/W-RAC 1 Relocation Assistance Jack R.Todd,R/W-NAC 4 Negotiation/Acquisition Valerie F. Lafferty,R\W-AC 7 Appraisal Donna K. Harrison,R/W-RAC 26 Relocation Assistance Lisa E. Glass,R/W-RAC 52 Relocation Assistance Martha A.Velasco,R/W--NAC 53 Negotiation/Acquisition Buddy J.Williams,R/W-EC 62 Environmental Robert L.Brooks,R/W-AC 77 Appraisal CANDIDATES FOR.SRMA AND CERTIFICATIONS Name Chapter Name Chapter Vicki A.Cunniffe 2 Laura K. Isaak 19 Peri Dean 2 David Perry 19 Lance Gilbert 2 William R. Cox 25 Tammie Griswold 2 Susan G.Murphy 25 Chi Wah E. Ip 2 Robin Cayton Sutherland 27 Joshua J.Maresca 2 Bryan Farley 31 Linda L. Pfeifer 2 Denis H.Browning 38 Gilbert Toy 2 Claudia Conder 38 Pamela A. Davis 3 Fred W. Krommenhoek 38 Gary D. Farrow 3 Randy R.Sabado 42 William N.Werner 3 Sue Turner 42 Peter Abraham 4 Lori Conger 44 William C.Butterfield 4 Robert B.Woodard 44 Cherie Hutchins 4 John Butler 50 Gary L. Dunham 12 Roberta K. Odahl 50 Allan D.Spelbring 12 Carol L. Kresge 52 Donna Hunter 13 Beth Sullivan 73 Patti Darch 18 Liam K. Cunningham 78 Dennis R.Benda 19 Claims No. 01-06 Meeting 01-08 Date: March 28, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1443 1,650.00 Aaron's Septic Tank Service Sanitation Services 1444 114.14 Accents and Artech Lamination Supplies 1445 50.76 Ace Fire Equipment&Svc Co., Inc. Fire Extinguisher 1446 138.71 ADT Security Services Alarm Service 1447 1,258.63 All Premium Promotional Products Trail Patrol Vests&T-Shirts 1448 289.77 Arbill Glove&Safety Products Gloves 1449 82.67 AT&T Telephone Service 1450 202.66 ' A T&t Wireless Services Cellular Phone Service 1451 538.74 Avaya Inc. Telephone Lease 1452 614.83 Bailey's Uniforms 1453 2,219.74 Bay Construction Services, Inc. Building Permit Fees-Distel Building 1454 250.00 Lance Bayer Law Enforcement Instructor-Training 1455 216.72 Bay Hydraulics, Inc. Equipment Repair 1456 2,140.00 Barbie Bergman Road Agreement-Norton Maintenance 1457 196.14 Browning-Ferris Industries Garbage Service 1458 3,710.77 Biotic Resources Group Sierra Azul Resource Management Plan 1459 141.00 Bill's Towing&Recovery Towing Services 1460 9,435.00 Dana Bland&Associates Sierra Azul Resource Inventory 1461 2,930.90 BNY Western Trust Company Note Paying Agent Fees-1995 Notes 1462 176.78 Cabela's Uniforms 1463 145.51 California Water Service Company Water Service 1464 339.00 Camino Medical Group Medical Services 1465 1,509.92 Camper Shell King Camper Shell 1466 2,135.65 Cascade Fire Equipment Company Fire Jackets 1467 228.12 Coastal Ford Tractor Equipment Part 1468 293.31 Cole Supply Company Janitorial Supplies 1,863.75 *1 Communications Specialists Distel Circle Remodel Contractor 1469 125.00 Costco Wholesale Membership Dues 1470 130.00 Decatur Electronics, Inc. Radar Certification 1471 60,952.36 John Deere Company Tractor 1472 3,334.54 Dell Computer Exchange Server 1473 198.01 Department of General Services Vehicle Procurement Fee 1474 5,260.33 Design Concepts Graphic Design-Misc. Projects 1475 1,514.03 Direct Advantage Office Furniture 1476 146.89 Dyna Med, Inc. First Aid Supplies 1477 148.32 John Escobar Reimbursement-Dues-NRPA&CPRS Conf. 1478 1,800.95 Emergency Vehicle Systems Vehicle Accessory Installation 1479 44.98 FedEx Express Mail Service 1480 36.70 Film To Frame Photo Processing 1481 614.87 Forestry Suppliers, Inc. Backpack Pump 1482 2,128.19 Gardenland Power Equipment Field Supplies PP 1483 114.90 GreenWaste Recovery, Inc. Garbage Service 1484 1,147.45 Home Depot Field Supplies 1485 93.02 Stan Hooper Reimbursement--PRAC Conference 1486 3,125.00 JAMS Legal Services 1487 137.66 J. C. Penny Uniforms 1488 2,139.90 Tamara Kan Plant Assessment&Training 1489 6.48 Kinko's Printing Services 1490 72.00 Kwik Key lock&Safe Co. Inc. Lock Repair-Distel Building 1491 738.22 Los Altos Garbage Company Garbage Service Page 1 Claims No. 01-06 Meeting 01-08 Date: March 28, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ## Amount Name Description 1492 178.42 MCI Worldcom Long Distance Telephone Service 1493 561.60 MetroMobileCommunications Radio Batteries 1494 169.40 National Fire Fighter Corp. Fire Fighting Supplies 1495 709.40 Navarone Mailing Services Spring Mailing Services 1496 1,134.80 North American Title Company Lee Defeasable Fee 1497 554.00 Christal Niederer Nonnative Invasive Plant ID Cards 1498 1,338.01 Office Depot Office Supplies 1499 76.89 Office Helper Office Supplies 1500 2,268.00 101 Equipment Sales Trailer 1501 1,015.54 Orchard Supply Hardware Field Supplies 1502 1,333.26 Pacific Bell Telephone Services 1503 7,405.61 Pacific Water Systems Enterprise Rental Water System 1504 467.34 Palo Alto Weekly Recruitment Advertisement 1505 3,478.14 Panko Architects Distel Building Architect 1506 89.37 Peninsula Blueprint Map Enlargements 1507 255.05 Pitney Bowes Credit Corporation Postage Meter Lease 1508 814.85 Powerland Equipment Company Field Supplies 1509 4,300.30 Rana Creek Habitat Restoration Russian Ridge Grassland Study 1510 61.69 Rancho Ace Hardware Field Supplies 1511 34.95 Rancho Cobbler&Cleaners Uniform Repairs 1512 36.13 Rayne Water Conditioning Water Service 1513 318.03 Recreational Equipment, Inc. Uniforms 1514 124.00 Rich Voss Trucking Baserock Delivery Charges 1515 847.47 Roy's Repair Service Vehicle Maintenance&Repair 1516 129.50 Ana Ruiz Reimbursement-Tuition 1517 88.50 Safety-Kleen Solvent Tank Service 1518 1,920.84 Santa Rosa Campway, Inc. Camper Shell 1519 664.72 San Jose Mercury News Recruitment Advertisement 1520 54.81 Second Cup g P Business Meeting Expense 1521 146.00 Sequoia Analytical Water Testing 1522 748.00 Sheriff's Dept., Santa Clara County Fingerprinting Services 1523 285.84 Skywood Trading Post Fuel 1524 1,200.00 Slaght Living Trust Ranger Residence-Rental Agreement 1525 165.00 Malcolm Smith Public Affairs Consultant 1526 70.71 Sandy Sommer Reimbursement-Bay Area Open Space Conf. 1527 133.61 Stevens Creek Dodge Vehicle Maintenance&Repair 1528 1,095.12 Summit Uniforms Uniforms 1529 995.59 Sunnyvale Ford Vehicle Maintenance&Repair 1530 626.00 Supply Cache Inc. Field Supplies 1531 515.29 Target Specialty Products Weed Abatement Supplies 1532 64.94 The Bicycle Outfitter Bicycle Accessories 1533 395.14 Therma HVAC Maintenance&Repairs 1534 162.50 Tires On The Go Tires 1535 329.75 Minh Tran Reimbursement-Computer Supplies 1536 160.20 Tyco Suppression Systems Fire Gear 1537 97.78 Uniforms To You Uniforms 1538 30.08 *2 UPS Parcel Mailing 1539 35.08 *3 UPS Parcel Mailing Page 2 Claims No. 01-06 Meeting 01-08 Date: March 28, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1540 94.40 Vallen Safety Supply Company Uniform Safety Items 1541 225.00 Verio, Inc. Internet Provider 1542 148.00 Verio, Best Internet OSL Service&E-mail 1543 59.69 Doug Vu Vehicle Expense 1544 253.00 Michelle Wagner Budget Spreadsheet Consultant 1545 117.45 West Group Payment Center Legal On-line Internet Service 1546 78.00 West Valley College Park Mngt. Class-E.Kyser&C. Baressi 1547 5,000.00 Wilcox Miller&Nelson Executive Recruitment Firm 1548 57.96 Cathy Woodbury Reimbursement-Conference Expense 1549 99.71 Michael Williams Vehicle Expense 1550 227.55 The Workingman's Emporium Uniforms Total 160,931.03 *1 Urgent Check Issued March 21, 2001 *2 Urgent Check Issued March 13, 2001 *3 Urgent Check Issued March 14, 2001 Page 3 Claims No. 01-06 Meeting 01-08 Date: March 28, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1443 1,650.00 Aaron's Septic Tank Service Sanitation Services 1444 114.14 Accents and Artech Lamination Supplies 1445 50.76 Ace Fire Equipment&Svc Co., Inc. Fire Extinguisher 1446 138.71 ADT Security Services Alarm Service 1447 1,258.63 All Premium Promotional Products Trail Patrol Vests&T-Shirts 1448 289.77 Arbill Glove&Safety Products Gloves 1449 82.67 AT&T Telephone Service 1450 202.66 A T&T Wireless Services Cellular Phone Service 1451 538.74 Avaya Inc. Telephone Lease 1452 614.83 Bailey's Uniforms 1453 2,219.74 Bay Construction Services, Inc. Building Permit Fees-Distel Building 1454 250.00 Lance Bayer Law Enforcement Instructor-Training 1455 216.72 Bay Hydraulics, Inc. Equipment Repair 1456 2,140.00 Barbie Bergman Road Agreement-Norton Maintenance 1457 196.14 Browning-Ferris Industries Garbage Service 1458 3,710.77 Biotic Resources Group Sierra Azul Resource Management Plan 1459 141.00 Bill's Towing&Recovery Towing Services 1460 9,435.00 Dana Bland&Associates Sierra Azul Resource Inventory 1461 2,930.90 BNY Western Trust Company Note Paying Agent Fees-1995 Notes 1462 176.78 Cabela's Uniforms 1463 145.51 California Water Service Company Water Service 1464 339.00 Camino Medical Group Medical Services 1465 1,509.92 Camper Shell King Camper Shell 1466 2,135.65 Cascade Fire Equipment Company Fire Jackets 1467 228.12 Coastal Ford Tractor Equipment Part 1468 293.31 Cole Supply Company Janitorial Supplies 1469 1,863.75 *1 Communications Specialists Distel Circle Remodel Contractor 1470 125.00 Costco Wholesale Membership Dues 1471 130.00 Decatur Electronics, Inc. Radar Certification 1472 60,952.36 John Deere Company Tractor 1473 3,334.54 Dell Computer Exchange Server 1474 198.01 Department of General Services Vehicle Procurement Fee 1475 5,260.33 Design Concepts Graphic Design-Misc. Projects 1476 1,514.03 Direct Advantage Office Furniture 1477 146.89 Dyna Med, Inc. First Aid Supplies 1478 148.32 John Escobar Reimbursement-Dues-NRPA&CPRS Conf. 1479 1,800.95 Emergency Vehicle Systems Vehicle Accessory Installation 1480 44.98 FedEx Express Mail Service 1481 36.70 Film To Frame Photo Processing 1482 614.87 Forestry Suppliers, Inc. Backpack Pump 1483 2,128.19 Gardenland Power Equipment Field Supplies 1484 114.90 GreenWaste Recovery, Inc. Garbage Service 1485 1,147.45 Home Depot Field Supplies 1486 93.02 Stan Hooper Reimbursement--PRAC Conference 1487 3,125.00 JAMS Legal Services 1488 137.66 J. C. Penny Uniforms 1489 2,139.90 Tamara Kan Plant Assessment&Training 1490 6.48 Kinko's Printing Services 1491 72.00 Kwik Key lock&Safe Co. Inc. Lock Repair-Distel Building 1492 738.22 Los Altos Garbage Company Garbage Service Page 1 Claims No. 01-06 Meeting 01-08 Date: March 28, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1493 178.42 MCI Worldcom Long Distance Telephone Service 1494 561.60 MetroMobileCommunications Radio Batteries 1495 169.40 National Fire Fighter Corp. Fire Fighting Supplies 1496 709.40 Navarone Mailing Services Spring Mailing Services 1497 1,134.80 North American Title Company Lee Defeasable Fee 1498 554.00 Christal Niederer Nonnative Invasive Plant ID Cards 1499 1,338.01 Office Depot Office Supplies 1500 76.89 Office Helper Office Supplies 1501 2,268.00 101 Equipment Sales Trailer 1502 1,015.54 Orchard Supply Hardware Field Supplies 1503 1,333.26 Pacific Bell Telephone Services 1504 7,405.61 Pacific Water Systems Enterprise Rental Water System 1505 467.34 Palo Alto Weekly Recruitment Advertisement 1506 3,478.14 Panko Architects Distel Building Architect 1507 89.37 Peninsula Blueprint Map Enlargements 1508 255.05 Pitney Bowes Credit Corporation Postage Meter Lease 1509 814.85 Powerland Equipment Company Field Supplies 1510 4,300.30 Rana Creek Habitat Restoration Russian Ridge Grassland Study 1511 61.69 Rancho Ace Hardware Field Supplies 1512 34.95 Rancho Cobbler&Cleaners Uniform Repairs 1513 36.13 Rayne Water Conditioning Water Service 1514 318.03 Recreational Equipment, Inc. Uniforms 1515 124.00 Rich Voss Trucking Baserock Delivery Charges 1516 847.47 Roy's Repair Service Vehicle Maintenance&Repair 1517 129.50 Ana Ruiz Reimbursement-Tuition 1518 88.50 Safety-Kleen Solvent Tank Service 1519 1,920.84 Santa Rosa Campway, Inc. Camper Shell 1520 664.72 San Jose Mercury News Recruitment Advertisement 1521 54.81 Second Cup Business Meeting Expense 1522 146.00 Sequoia Analytical Water Testing 1523 748.00 Sheriff's Dept., Santa Clara County Fingerprinting Services 1524 285.84 Skywood Trading Post Fuel 1525 1,200.00 Slaght Living Trust Ranger Residence-Rental Agreement 1526 165.00 Malcolm Smith Public Affairs Consultant 1527 70.71 Sandy Sommer Reimbursement-Bay Area Open Space Conf. 1528 133.61 Stevens Creek Dodge Vehicle Maintenance&Repair 1529 1,095.12 Summit Uniforms Uniforms 1530 995.59 Sunnyvale Ford Vehicle Maintenance&Repair 1531 626.00 Supply Cache Inc. Field Supplies 1532 515.29 Target Specialty Products Weed Abatement Supplies 1533 64.94 The Bicycle Outfitter Bicycle Accessories 1534 395.14 Therma HVAC Maintenance&Repairs 1535 162.50 Tires On The Go Tires 1536 329.75 Minh Tran Reimbursement-Computer Supplies 1537 160.20 Tyco Suppression Systems Fire Gear 1538 97.78 Uniforms To You Uniforms 1539 30.08 *2 UPS Parcel Mailing 1540 35.08 *3 UPS Parcel Mailing Page 2 Claims No. 01-06 Meeting 01-08 Date: March 28, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1541 94.40 Valley Safety Supply Company Uniform Safety Items 1542 225.00 Verio, Inc. Internet Provider 1543 148.00 Verio, Best Internet OSL Service&E-mail 1544 59.69 Doug Vu Vehicle Expense 1545 253.00 Michelle Wagner Budget Spreadsheet Consultant 1546 117.45 West Group Payment Center Legal On-line Internet Service 1547 78.00 West Valley College Park Mngt. Class-E.Kyser&C. Baressi 1548 5,000.00 Wilcox Miller& Nelson Executive Recruitment Firm 1549 57.96 Cathy Woodbury Reimbursement-Conference Expense 1550 99.71 Michael Williams Vehicle Expense 1551 227.55 The Workingman's Emporium Uniforms 1552R 91.28 *4 John Escobar Reimbursement-Local Business Meeting 1553R 90.21 Nonette Hanko Reimbursement-Local Business Meeting 1554R 233.37 Santa Clara County HHW Hazardous Waste Disposal 1555R 102.66 Togo's Sandwiches for Training 1556R 530.20 Petty Cash Local Business Meeting Expense, Office Supplies, Field Supplies, Fuel, Nature Center Supplies&Vehicle Mileage Total 161,978.75 *1 Urgent Check Issued March 21, 2001 *2 Urgent Check Issued March 13, 2001 *3 Urgent Check Issued March 14, 2001 *4 Urgent Check Issued March 28, 2001 Page 3