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HomeMy Public PortalAbout20010425 - Agendas Packet - Board of Directors (BOD) - 01-10 Regional Open ice A MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 0 1-10 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:00 P.M. Wednesday,April 25, 2001 330 Distel Circle Los Altos,California AGENDA* Please Note: 6:00 P.M. Special Meeting Start Time 7:30 P.M. Regular Meeting Start Time 6:00 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 0 Workshop on Board Meeting Procedures 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA ADOPTION OF MINUTES 0 November 28, 2000—Special Meeting 0 January 10,2001 —Regular Meeting 0 January 10,2001 —Special Meeting 0 January 31,2001 —Special Meeting ADOPTION OF CONSENT CALENDAR—P. Siemens BOARD BUSINESS 7:40* 1 License Agreement for United States Geological Survey(USGS)for the Purpose of Installing Permanent Seismographic Equipment at Monte Bello and St.Joseph's Hill Open Space Preserves and Permission to Operate Other Existing Seismographic Equipment at Monte Bello, Fremont Older and Sierra Azul Open Space Preserves; Determine that the Project is Categorically Exempt from the California Environmental Quality Act Based on the Findings Contained in this Report; Authorize the General Manager to Execute a License Agreement Allowing USGS Access to Monte Bello and St. Joseph's Hill Open Space Preserves for the Purpose of Installing Seismology Equipment Consistent with the Terms and Conditions Set Out in this Report; Allow USGS to Continue Operating Existing Seismographic Equipment at Monte Bello and St. Joseph's Hill Open Space Preserves for a Two-Year Period; Renew an Existing License Agreement with USGS Allowing Them to Operate an Existing Communications Facility at Sierra Azul Open Space Preserve for a Five-Year Period—D. Vu 330 Distel Circle e Los Altos, CA 94022-1404 e Phone:650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org * Web site:www.openspace.org ott#1 Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C. Nitz •General Manager:L.Craig Britton Meeting 01-10 Page 2 7:55* 2 Proposed Addition of Redwood Park Gift Parcels and San Mateo County Tax-Defaulted Parcels to Purisima Creek Redwoods Open Space Preserve; Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act as Set Out in This Report; Adopt Resolution Authorizing Purchase of the San Mateo County Tax-Defaulted Property(35 lots); Adopt Three Resolutions for Gifts of Property from Peninsula Open Space Trust(I lot), Gorham et al. (4 lots), and Tabel and deMotta(1 lot); Tentatively Adopt the Preliminary Use and Management Plan Recommendations Contained in this Report, Including Naming the Properties as Additions to Purisima Creek Redwoods Open Space Preserve; Indicate Your Intention to Dedicate the Parcels Lying Westerly of the Designated Preserve Boundary as Public Open Space; Indicate Your Intention to Withhold from Dedication the Parcels Lying Easterly of the Designated Preserve Boundary as Public Open Space—M. Williams 8:10* 3 Authorization for the General Manager to Modify the Agreement for Architectural and Engineering Services with Panko Architects for the Office Improvements at 330 Distel Circle, Los Altos, and Authorization for the General Manager to Implement Change Orders with the General Contractor for the Office Improvements Contract;Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act(CEQA)as Set Out in this Report; Authorize the General Manager to Modify the Existing Agreement with Panko Architects to Include Design and Engineering Services,Not to Exceed an Additional $9,000 for Modification to Office Space Not Included in the Original Scope of Work for the Office Improvements Project; Authorize the General Manager to Modify the Existing Contract with Bay Construction Services,Inc.,to Include Change Orders for Additional Work on Modifications to Office Space not Included in the Original Scope of Work for an Amount not to Exceed$31,000 —J. Cahill 8:25* 4 Land and Water Conservation Fund Grant Application for the Pulgas Ridge Open Space Preserve Public Access Improvement Project; Determine that no Further Environmental Documentation is Required Under the California Environmental Quality Act Based on the Findings as set out in this Report; Adopt the Attached Resolution Approving the Application for a Land and Water Conservation Fund Grant for the Pulgas Ridge Open Space Preserve Public Access Improvement Project—D. Vu *** REVISED CLAIMS 8:35* INFORMATIONAL REPORTS—Brief Reports or announcements concerning pertinent activities of District Directors and Staff. 8:45* ADJOURNMENT * Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication,which the Board appreciates. *** All items on the consent calendar may be approved without discussion by one motion. Board members,the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional Open S ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-33 SPECIAL MEETING BOARD OF DIRECTORS November 28, 2000 MINUTES SPECIAL MEETING I. ROLL CALL President Ken Nitz called the meeting to order at 7:03 P.M. Members Present: Jed Cyr, Mary Davey,Nonette Hanko, Larry Hassett, Deane Little (7:45 P.M.),Pete Siemens, and Ken Nitz. Members Absent: None. Staff Present: Craig Britton, Sue Schectman, John Escobar, Cathy Woodbury, Duncan Simmons, and Stephanie Jensen. K. Nitz introduced Larry Hassett who had been appointed the previous evening to fill the un-expired term as Director for Ward 7. Director Hassett talked about his background and experience. 11. ORAL COMMUNICATIONS -There were none. 111. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded and the motion passed 6 to 0. IV. ADOPTION OF CONSENT CALENDAR Motion: M. Davey moved that the Board adopt the Consent Calendar, including Revised Claims 00-19. J. Cyr seconded the motion. The motion passed 6 to 0. V. BOARD BUSINESS A. Agenda Item No. I - Approval of the Draft Service Plan for the San Mateo Cozen Coastal Annexation Which Will Provide the Project Description for the Environmental Impact Report and Act as the Foundation for the Fiscal Analysis, and Which Will Ultimately Become a Pad of the District's Local Agency 330 Distel Circle 9 Los Altos,CA 94022-1404 9 Phone:650-691-1200 Fax:650-691-0485 - E-mail: mrosd@openspace.org 9 Web site:www.openspace.org fttg Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton Meeting 00-33 Page 2 Formation Commission(LAFCo) Application for the San Mateo County Coastal Annexation=(Rel2ort R-00-145). C. Britton introduced the item, explaining that the annexation application consists of three parts: • Draft Service Plan (project description to be used for preparation of the EIR) • Environmental Impact Report(EIR) • Fiscal analysis He said adoption of the Draft Service Plan is the first step in the formal action to annex. C. Woodbury presented the staff report that described the changes and refinements incorporated into the plan since the October 6 draft. It already included a policy to include a permanent policy to acquire land only from willing sellers and to give up the right to use eminent domain. The changes included the following: • Added statements at the bottom of page 11 under Agriculture that are from the Planned Agricultural District purpose as stated in the San Mateo County Plan and that closely reflected the county's agricultural district policies for preservation and fostering of agricultural uses. • Added on page 12 under Implementation the San Mateo County Agricultural Advisory Committee, Resource Conservation District, and Local Farm Bureau to the list of agencies to consult with. • Deleted the term"open field agriculture"under definitions in the appendix, page A-I under agricultural lands. • Refined tables to more closely reflect a realistic level of service. C. Woodbury introduced Patrick Miller and Terry Watt of 2M Associates, consultants on the project. N. Hanko talked about things that were not in the Draft Service Plan including the following things mentioned in Farm Bureau letter and that she would like to see added: • The four statements under Agriculture's Primacy in the Coastal Zone on page 4 of the letter of November 20 included in the Draft Service Plan. • The suggested language on page 5 as an alternative to the planned agricultural district ordinance - she thought it would be worth the District's time to include these ideas so they are not held up in LAFCo. • She thought there would be value to District having its own agricultural advisory committee. Meeting g 00-33 Page 3 Jack Olson, Farm Bureau, said the feeling was that the Agricultural Advisory Committee was already an established body, but he thought the bureau could support it either way. Terry Watt said they had met with representatives of the Farm Bureau and as a result have incorporated some specific measures. She talked about why they were not incorporated in whole. She said this version is much more weighted towards protecting existing agricultural land and minimizes the extent to which they would take land out of agricultural production. She said they tried to craft the Draft Service Plan in a way that was respectful of agricultural production but did not discount the fact that the District has other objectives as well. She said implementation action G.3.B.i was directly in response to the request to have an advisory committee. G.3.C.i was added to acknowledge that the District would entertain acquisition of agricultural conservation easements, would consider the terms of easement on a case-by-case basis, and specifically, would allow all agricultural uses permitted by San Mateo County. She referred to two of the permanent policies carried forward from the last draft and shown on page 18. She said these basically said the District is not intending to initiate activities that would require general plan amendments or zone changes in the coastal zone. She said they might want to consider making this language area-wide. S. Schectman said she understood that the Farm Bureau representative recognized that the District is not a land use regulatory agency, and that anything the District does would be subject to the Planned Agricultural District zoning. The second issue was that if the District incorporated the PAD ordinance by reference, we don't know what might occur in the future in the event the ordinance was amended. Third,the District's objective is the same as the essence of the PAD's objectives to protect and foster agriculture, and these objectives are incorporated into the plan. Fourth, the reference to the Agricultural Advisory Committee has been added to make it clear there would be consultation on any agricultural policies. C. Britton said they assume the existing Agriculture Advisory Committee would be an ongoing, appointed committee that the District would work with. J. Olson said they look at this as the beginning of a long-term relationship. They would like to see the formation of an advisory body to the Board. In relation to the PAD ordinance, he said that Measure A in San Mateo County stated that any lessening or weakening of any policy must be ratified by a full vote of the electorate of San Mateo Count with a majority vote. He thought that needed to Y J Y g be added for consideration. N. Hanko talked about other questions that had not been raised lately and might not need to be part of the service plan. One was whether there would be a tax consequence to the school district from the acquisition of land. C. Britton said Meeting 00-33 Page 4 that would be part of the fiscal study which would analyze that question and which is a mandatory part of the application N. Hanko talked about the District not destroying housing that could be used by farm labor people or members of families of agricultural lands. C. Britton said it was their plan that they would not get involved in any agricultural properties until the District had developed agricultural policies on the coast. P. Siemens wondered if it should be part of the Draft Service Plan. P. Miller referred to page 20 of the Draft Service Plan which contained text that under existing improvements should the District acquire land containing existing structures, these structures would be maintained and improved for uses such as staff and caretaker housing or rental to others at market rate. C. Britton thought it would be worthwhile adding a sentence stating if the housing is associated with agriculture, use of those buildings would be developed as part of the agricultural policies. S. Schectman noted that there is a required housing section that will be included in the Draft EIR. N. Hanko said Bill Cook had mentioned that there is pressure on downtown Pescadero regarding public toilets and perhaps they could work together on that issue. P. Siemens said he would like to see language that the District plans to consider formation of an advisory committee during development of more specific policies. P. Miller stated to the Board that when they went to community groups they heard from them that they did not need more committees. N. Hanko said maybe it should be under representation because in a sense it strengthens the representation on the coast to have an advisory committee. P. Siemens suggested wording saying that during development of the detailed policies the District would consider formation of advisory committees as necessary to meet the needs of the particular issue being addressed. Stan Pastorino, 12491 San Mateo Road, Half Moon Bay, San Mateo County Farm Bureau, talked about true representation on the Board and asked when the re- districting would take place and the wards drawn up. Meeting 00-33 Page 5 P. Miller added there was text on page 13 stating that based on the 2000 census, the District will be re-apportioning the boundaries in 2002, prior to the next general election. N. Hanko suggested changing "one or two wards"to "one or more wards" in the second paragraph on page 13. She would like how the wards are made up to be by a consensus of the people represented. Regarding S. Pastorino's question, S. Schectman said the redistricting would have to take place before the next general election. C. Britton noted there is a maximum number of seven wards allowed under law and that perhaps all seven wards could be extended. S. Pastorino stated that people on the coast would like to see more than one ward extended to the coast if possible. Oscar Braun talked about voting patterns in the election and about the differences in those patterns between rural lands and the populated urban mid-coast. He said the issue of representation will be highly debated by those who live in rural land. P. Siemens agreed to changing representation(page 13)to "one or more." He suggested that the rest of the paragraph be deleted. S. Schectman said LAFCo commented that in the Draft Service Plan there should be some discussion of how they would go about representation. She added that LAFCo will be trying to address that. C. Britton asked P. Miller to write down the suggested changes, then rewrite the plan to include the changes approved. April Vargas, Montara, chair of the MidCoast Community Council, said the council was happy that three of the main concerns expressed in their letter were included. Those were as follows: 1. The representation section. 2. Recognition of the importance of sensitive habitat as well as protecting the economically viable agriculture. 3. Partnerships- she said there is a local land trust that was not included in the list. P. Miller commented that the list(of partnerships) is open-ended. C. Britton suggested changing it to read,". . . potential local partnerships including but not limited to . . .," and said the list was not meant to be exclusive. Chuck Kozak, Montara, member of the MidCoast Community Council and the Agricultural Advisory Committee, thanked the District for the work on the Draft Meeting 00-33 Page 6 Service Plan and said he thought it represented all interests. He urged them to keep the advisory process inclusive. J. Olson, San Mateo County Farm Bureau, thanked staff for their responsive work on the plan and added that some points needed to be clarified. C. Britton said Mr. Olson could review the changes proposed by the Farm Bureau, then he and S. Schectman could work on minor changes following Board direction. Board members stressed that this is still a draft document. J. Olson discussed the Farm Bureau concerns as follows: • Page 9, fourth bullet, "sustainable"agriculture—change to "economically viable." T. Watt noted that the word"sustainable" had been stricken in the policy section. P. Siemens suggested adding on page 16, G.6.3 a sentence at the end indicating that these plans will include several opportunities for public involvement. • Page 19 - strike the word"field" • Page 19—"acquisition of conservation easements will account for approximately 20%"—modify to not be tied to 20%number; maybe say, "will be a priority for accomplishing the goals of the District." S. Schectman suggested using the language, acquisition of conservation easements will be an important part. . . • Page 20 - include in the language relative to existing structures that habitable structures be made available to public service individuals as affordable housing, i.e. high school teachers, fireman, police officers, not just District staff and park rangers. Following discussion, he said that placing a period after the words"and others"would be agreeable. C. Britton stated the District will be addressing its housing policies. • Page A.I -definition of"Prime Agricultural Land"—he requested that the Draft Service Plan mirror the definition in the San Mateo County PAD ordinance. T. Watt recommended that both definitions be included. S. Schectman said LAFCo would let them know if they need clarification. P. Miller said the EIR will evaluate both. Henry Rodegerdts, attorney for the California Farm Bureau Federation, and Stan Pastorino thanked staff for working with them and heeding what came out of the Coastal Advisory Committee (CAC). Pete Tiernan, 6700 La Honda Road, La Honda, said he was surprised and edified by a document that he thought answered most concerns. He considered this document a true representation to the people on the coast of what the District planned to do and how it planned to do it. He expressed concerns about representation and taxation. C. Britton assured him there could be no new taxation without a vote of the electorate. J. Olson noted that the Draft Service Plan under"the mission for the coastal annexation area" included on page 9 a comment stating that this mission Meeting 00-33 Page 7 statement was incorporated into the District's Draft Service Plan for the Coastal Annexation Area. By consensus, Board members agreed it should be included in this draft. In addition, J. Olson said that they would like to have greenhouses included in the document and defined as "economically viable agriculture." T. Watt said that in the definition section, they have suggested the addition of San Mateo County's definition of prime agriculture. P. Miller reviewed the previously discussed changes. Motion: J. Cyr moved that the Board adopt the Draft Service Plan as amended. P. Siemens seconded the motion. Comments: Board members expressed appreciation and thanks to those providing input. Vote: The motion passed 7 to 0. VI. INFORMATIONAL REPORTS M. Davey: 1. She talked about the Board of Supervisors meeting regarding the Stanford land at which they unanimously accepted the 25-year urban growth boundary and the proposal for hillside cluster zoning on land west of Junipero Serra. After one million square feet, housing units would be staged in relation to growth on campus, and there would be no net new commute trips. No permanent open space was approved because of the threat of lawsuits. She said it is essentially a major victory in that there will be oversight. 2. She said the Bressler property was still on the market for$15 million. N. Hanko: 1. She added that it was pointed out that the Board of Supervisors could vote to overturn the 25-year growth boundary with a 4/5 vote. Stanford was directed to come back with a sustainable development plan. The second reading is scheduled for December 12. Stanford has also been asked to come back with protection for habitat resources. Supervisor Beall distributed a memo setting out some of the areas to be protected by Stanford, including the viewshed from Highway 280. 2. She announced that she had talked to Greg Betz of the City of Palo Alto. State Senator Byron Sher had obtained $100,000 for the development of a plan that will connect the Ridge Trail. C. Britton added that money came from the San Francisco Bay Program and is actually Proposition 12 money. N. Hanko said she had been told that the fact that the District eliminated bicycle access on Los Trancos somewhat assured that there would be cooperation with the Ridge Trial. 3. M. Davey, C. Britton, S. Jensen, and she met with Liz Kniss to go over the Stanford plan. Liz Kniss said she would continue to press Palo Alto's position and felt that the supervisors were listening to Palo Alto. D. Little said Rod Brown from ROMP had talked to him about the appointment process and members were concerned about a comment L. Hassett had made at a previous meeting. D. Little said he would assure R. Brown that L. Hassett has no bias one way or another, but we might need to assure the biking community. Meeting 00-33 Page 8 L. Hassett said interviews he had had with the press would clarify his views on trail use and other issues. S. Schectman provided an update on litigation. J. Escobar commented that the City of Palo Alto has approached the District regarding trail building as the District has the expertise and equipment. VII. ADJOURNMENT At 9:28 P.M., the meeting was adjourned. Roberta Wolfe Recording Secretary Claims No. 00-19 Meeting 00-33 Date: Nov. 28, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2784 723.72 Acme&Sons Sanitation Sanitation Services 2785 2,621.80 Bruce Randolph Anderson, AICP Planning Consultant 2786 127.04 Artech Laminating Laminating Supplies 2787 125.00 Association Of Environmental Professionals Recruitment Advertisement 2788 97.35 AT&T Telephone Service 2789 644.04 Best Impressions Children's Activity Promotional Items 2790 196.14 Browning-Ferris Industries Garbage Services 2791 1,874.28 Big Creek Lumber/Field Supplies 2792 1,700.00 Biotic Resources Group Sierra Azul Project Consultant 2793 1,906.80 *1 Country Rogue Construction Equipment Operator 2794 1,394.10 Dana Bland&Associates, Consulting Biologists Sierra Azul Project Consultant 2795 3,210.00 Mike Bobbitt&Associates GPS Training 2796 3,500.00 Louis Bordi General Engineering Grading Services/Smith House 2797 170.75 California Water Service Company Water Service 2798 365.00 Camino Medical Group Medical Services 2799 456.63 Carter Industries, Inc. Vehicle Repair 2800 14.99 CDW Government, Inc. Supplies 2801 67.50 Country Almanac Legal Advertisement/Ward 6 2802 1,664.00 Eccles Engineering Engineering Services RSA/ECM 2803 2,195.53 Dennis Eccles Vehicle Repair Reimbursement 2804 52.77 Film To Fame Developing &Film 2805 121.56 Tom Fischer Mileage Reimbursement 2806 21.60 G&K Services Shop Towel Services 2807 114.90 GreenWaste Recovery, Inc. Dumpster Service 2808 3,437.46 Half Moon Bay Building&Garden , Inc. Field Supplies 2809 1,105.24 Home Depot Field Supplies 2810 21.44 Hyster Sales Company Safety Supplies 2811 412.43 Jodi Isaacs Mileage Reimbursement 2812 914.44 Kinko's Copy Service 2813 450.84 Langley Hill Quarry Field Supplies 2814 935.20 *2 Lanier Worldwide, Inc. Copier Lease 2815 1,283.12 Lanier Worldwide, Inc. Copier Lease 2816 69.55 June Legler Mileage Reimbursement 2817 123.00 Liebert Cassidy Whitmore Consulting Services 2818 99.26 Local Government Publications Subscription 2819 77.00 Manager's Edge Subscription 2820 285.41 Metro Mobile Communications Radio Repairs&Maintenance 2821 206.00 Mountain View Optometry Prescription Safety Glasses 2822 25.74 Noble Tractor Inc. Hydraulic Oil 2822 16,956.07 Nolan Associates January Thru October Services 2823 10.78 Orlandi Trailer, Inc. Trailer Parts 2824 984.70 Pacific Coast Seed, Inc. Erosion Control Seed 2825 1,160.78 Pacific Bell Telephone Service 2826 25,000.00 PAL Foundation Habitat Restoration Tree Removal 2827 27.60 PIP Printing Printing Service 2828 255.64 Pitney Bowes Credit Corporation Postage Machine Lease 2829 222.98 Powerland Equipment, inc. Equipment Repair Parts 2830 5,636.59 Presentation Systems Projector Page 1 Claims No. 00-19 Meeting 00-33 Date: Nov.28, 2000 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2831 21.96 Pringle Tractor Co. Oil Filter 2832 115.94 Recreational Equipment, Inc. Uniform Boots 2833 2,445.00 Reliable Crane&Rigging Restroom Installation Project 2834 493.50 Eric Remington Wildlife Assessment Services 2835 353.18 Romic Environmental Technologies Hazardous Materials Pick Up 2836 61.41 Royal Brass Inc. Equipment Repair Parts 2837 171.02 Roy's Repair Service Vehicle Maintenance&Repairs 2838 3,085.13 Runnels Industries Gate Maintenance&Refinishing 2839 69.52 R.V. Cloud Plumbing Repair Parts 2840 23.25 Steve Salveter Reimbursement--Film Developing 2841 126.11 Safety-Kleen Solvent Tank Service 2842 591.58 San Jose Mercury News Recruitment Advertisement 2843 1,000.00 Richard Seever-Land Management Resource Pig Control Services 2844 280.00 Richard Seymour Amphibian Survey Consultant 2845 47.97 Signs of the Times Signs 2846 363.72 Silacci's Feed Barn Inc. Gates 2847 1,200.00 Slaght Living Trust Ranger Resident Rental Agreement 2848 19.49 Summit Uniforms Uniforms 2849 448.34 Tadco Supply Janitorial Supplies 2850 1,082.49 TERRAbytes Digital Mapping GIS Parcel Data Service 2851 60.00 Town of Los Altos Hills Subscription-Agendas&Minutes 2852 372.15 Turner&Mulcare Legal Services 2853 5,035.79 United Rentals Equipment Rental 2854 148.00 VeriolBest Internet Internet Provider 2855 96.17 Verizon Pager Service 2856 361.56 West Tek Supply, Inc. Restoration Materials 2857 105.63 Michael Williams Vehicle Expense 2858 59.75 The Workingman's Emporium Uniform Supplies 2859R 299.68 Susannah Anderson-Minshall Reimbursement--Academy Expenses 286OR 6,388.30 Big Creek Fencing and Gate Materials 2961R 500.00 Done Right Roofing and Gutters, Inc. Roof Repairs-Distel Circle 2862R 3,696.06 Visa 744.79- Licence&Permits 811.28-Office Supplies 1828.89-Conference, Airfare&Car Rental 225.70-Field Supplies 50.00-Fuel 35.40-Local Business Meeting Expense 2863R 300.00 Roberta Wolfe Recording Services *1 Urgent Check Issued November 17, 2000 *2 Urgent Check Issued November 16, 2000 Total 112,489.47 Page 2 Regional Open S-4ce ......................................... MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 0 1-0 1 REGULAR MEETING BOARD OF DIRECTORS January 10, 2001 MINUTES I. ROLL CALL President Ken Nitz called the meeting to order at 7:32 P.M. Members Present: Jed Cyr, Mary Davey, Larry Hassett, Deane Little (7:34 P.M.), Pete Siemens, and Ken Nitz. Members Absent: Nonette Hanko. Staff Present: Craig Britton, Sue Schectman, Deirdre Dolan, Stephanie Jensen, John Escobar, Cathy Woodbury, Sandy Sommer. 11. ORAL COMMUNICATIONS - None. 111. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded and the motion passed 5 to 0. IV. ADOPTION OF CONSENT CALENDAR P. Siemens removed agenda item 8,Approval of Amendment to the District's Rules of Procedure Regarding Appointment of the Board President to Board Committees and Making Other Technical Amendments. K.Nitz removed agenda item 4, Authorize an Increase in the Subscription Rates by $5.00 Per Year for Subscribers to the Board of Directors Meeting Agenda Packet; and the draft responses to letters from Mr. Robert Zatkin, 140 Springdale Way, Redwood City; and Ms. Geri Kennedy 263 Alameda de las Pulgas, Redwood City. Staff members answered several questions regarding the revised claims. Regarding the letter to Mr. Zatkin, K.Nitz said he appreciated the new packet sent to Board members. Responding to L. Hassett's concern to the answer to question 6 in the letter,J. Escobar said they do not budget by specific preserves for trail maintenance so it is hard to provide a specific number. L. Hassett referred to question 3 and asked if it would be appropriate to include the report. C. Woodbury informed him that it is quite thick but is available if Mr. Zatkin wants to review it. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz -General Manager:L.Craig Britton Meeting 0 1-0 1 Page 2 K. Nitz asked if the letter to Ms. Kennedy could include an invitation to participate in volunteer days. Motion: P. Siemens moved that the Board adopt the Consent Calendar, including draft responses to letters from Mr. Robert Zatkin, 140 Springdale Way, Redwood City; and Ms. Geri Kennedy 263 Alameda de las Pulgas, Redwood City, as amended; agenda item 5, Approval of Consulting Services Agreement for 2001 with Legislative Consultants Heim,Noack, Kelly & Spahnn; Authorization for the General Manager to Execute an Agreement with Heim,Noack, Kelly& Spahnn for Calendar Year 2001 Legislative Consulting Services in Sacramento; agenda item 6,Authorize Director Hassett to Attend the 2001 Special District Board Management Institute at a Projected Cost of$800; agenda item 7,Renewal of Investment Authority and Annual Statement of Investment Policy; Adopt Resolution to Extend the Controller's Investment Authority Until January 15, 2002; and Revised Claims 00-01. L. Hassett seconded the motion. The motion passed 6 to 0. V. SPECIAL ORDER OF THE DAY D. Dolan introduced Gloria Ison, the new receptionist and administrative clerk. K. Nitz said it had been an honor being President of the Board and recalled events of the year, including additions to the District; the draft service plan for the coastal annexation; feral pig control; acquisition of Bear Creek; fixes to Windy Hill/Alpine Road; building of the Kabcinell bridge; closure of 13.6 miles of trail to mountain bikes; taking over Rancho San Antonio from the County; opening of levies at Ravenswood; continuing Eucalyptus removal at Pulgas; beginning of the study at Sierra Azul; the loss of Betsy Crowder; the re-election of K. Nitz, J. Cyr, and D. Little; and the selection of L. Hassett to fill the remainder of Betsy Crowder's term. VI. BOARD BUSINESS A. Agenda Item No. 1 —Election of Board Officers for the 2001 Calendar Year- (Report R-0 1-0 1). D. Dolan explained the rules. K. Nitz called for nominations for President. D. Little nominated P. Siemens and M. Davey seconded the nomination. J. Cyr moved that nominations be closed. L. Hassett seconded the motion. The motion passed 6 to 0. Following balloting, D. Dolan announced that six ballots had been cast for P. Siemens. P. Siemens said some of his goals for the year were to comple the coastal annexation and make some headway on getting the hazards at Mt. Umunhum cleaned up. Meeting 01-01 Page 3 P. Siemens called for nominations for Vice President. M. Davey nominated D. Little. J. Cyr seconded the nomination. L. Hasssett moved that nominations be closed. M. Davey seconded the motion. The motion passed 6 to 0. Following balloting, D. Dolan announced that six ballots had been cast for D. Little. P. Siemens called for nominations for Treasurer. J. Cyr nominated K. Nitz. M. Davey seconded the nomination. L. Hasssett moved that nominations be closed. M. Davey seconded the motion. The motion passed 6 to 0. Following balloting, D. Dolan announced that six ballots had been cast for K. Nitz. P. Siemens called for nominations for Secretary. K. Nitz nominated L. Hassett. J. Cyr seconded the nomination. K. Nitz moved that nominations be closed. L. Hassett seconded the motion. The motion passed 6 to 0. Following balloting, D. Dolan announced that six ballots had been cast for L. Hasssett. B. Agenda Item No. 2 - Acceptance of Report on the District's 1999-2000 Legislative Program; Adoption of 2001-2002 Legislative Program; Authorize the General Manager to Submit Correspondence on Behalf of the District to Local, State and Federal Elected Officials in Support of or Opposition to Pending Legislation When the General Manager and General Counsel Determine Such Positions to be in the Best Interest of the District in order to Effectively Carry Out District Business and Accomplish the District Purposes; Provided that Any Such Correspondence be Copied to the Full Board of Directors as Part of the Next Agenda Packet and all Such Correspondence is Reported to the Legislative, Finance and Public Affairs Committee on a Periodic Basis (Report R-01-04). C. Britton summarized the 1999-2000 legislative program and outlined the goals for the 2000-2001 state and federal program. He presented the results of a public opinion poll regarding fees and taxes for open space conducted by Bay Area Open Space Council. Motion: M. Davey moved that the Board accept the 1999-2000 legislative program report; adopt the 2001-2002 legislative program amended per the report; and authorize the General Manager and/or the Board President to submit correspondence on behalf of the District to local, state and federal elected officials in support of or opposition to pending legislation when the General Manager and General Counsel determine such positions to be in the best interest of the District in order to effectively carry out District business and accomplish the District purposes; provided that any such correspondence be copied to the full Board of Directors as part of the next agenda packet and all such correspondence is reported to the Legislative, Finance, and Public Affairs Committee on a periodic basis. K. Nitz seconded the motion. The motion passed 6to0. Meeting 0 1-0 1 Page 4 C. Agenda Item No. 3—Appointment of Administration and Budget Committee for 2001. The New President of the Board Should Appoint the Administration and Budget Committee Members for the 2001 Calendar Year with Board Consent— (Report R-01-05). Motion: K. Nitz moved to approve the President's appointment of K.Nitz, L. Hassett, and J. Cyr. D. Little seconded the motion. The motion passed 6 to 0. D. Agenda Item No. 4 -Authorize an Increase in the Subscription Rates by $5.00 Per Year for Subscribers to the Board of Directors Meeting Agenda Packet— (Report R-0 1-07). K. Nitz commented that it would be nice to have the agenda on the Web. C. Britton said staff hoped to have that lined up soon. Subscribers are informed that the packet is available on the Web. Motion: K.Nitz moved that the Board authorize an increase in the subscription rates for subscribers to the Board of Directors meeting agenda packet. J. Cyr seconded the motion. The motion passed 6 to 0. E. Agenda item 8, Approval of Amendment to the District's Rules of Procedure Regarding Appointment of the Board President to Board Committees and Making Other Technical Amendments—(Report R-0 1-09). K. Nitz asked why ad hoc committees are not subject to the Brown Act. S. Schectman said the District is conforming to State law that has made a distinction between standing committees and ad hoc committees. P. Siemens asked about the wording in Section 1.80 concerning the President serving on a standing committee and what the committees do. Following discussion, the section was amended as follows: • Add the words, "and advice to the Board"at the end of the first sentence • The second to the last sentence would read, "The President of the Board shall not serve on any standing committee, except as a voting alternate." • The last sentence would read, "The President may serve on ad hoc committees." Motion: M. Davey moved that the Board approve the Amendment to the District's Rules of Procedure as amended. K. Nitz seconded the motion. The motion passed 6 to 0. Meeting 0 1-0 1 Page 5 VII. INFORMATIONAL REPORTS M. Davey talked about the annual potluck with the docents and volunteers. K. Nitz had hiked Pulgas Ridge and talked about the clearing of Eucalyptus. There will be a volunteer day on January 20 to pull acacia and broom. L. Hassett had visited Windy Hill with J. Escobar and S. Sommer. J. Cyr: 1. He visited Ravenswood and saw the second opening of the dyke. 2. M. Davey and he did a presentation about the District for Leadership Cupertino. 3. He referred to a San Jose Mercury News article on Pulgas Ridge. 4. He had heard a comment on the radio about a major weed investigation and the specific target was star thistle. D. Little said he had continued hiking District lands and said he planned to cover some of the trails by bicycle. C. Britton: 1. The annual State of the District presentation will be at the Skyline field office on February 2. 2. There will be a Silicon Valley Joint Venture breakfast on February 19. 3. January 31 is the date for the State of the County presentation for Santa Clara County. 4. He will consider whether or not to continue the monthly "What's Happening"newsletter. 5. Regarding the work place enhancement plan,the employees had asked if some non managers could meet with management. They are addressing the concerns they heard from employees. 5. Paul Romero is back as Parks Director for Santa Clara County. 6. He will meet with Mary Bums, Parks Director for San-Mateo County. 7. He read a want ad for a paper clip straitener as a spoof on Stanford Lands. 8. Signatures had been obtained for the Cisco Systems referendum. 9. Dennis Dart had told him about a show on A&E about difficult crimes to solve, including one of vandalism on open space land. S. Schectman: 1. She received the Court of Appeals decision in the Obermayer case, and the District won on all issues. 2. The verdict in the Swenson/Arlie case was in favor of Arlie for $16.2 in compensatory damages plus punitive damages. 3. She talked about the recent U. S. Supreme Court decision regarding wetlands. VIII. ADJOURNMENT At 9:10 P.M., the meeting was adjourned. Roberta Wolfe Recording Secretary Claims No. 01-01 Meeting 01-01 , Date: Jan. 10,2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1000 220.73 Acme&Sons Sanitation Sanitation Services 1001 321.35 ADT Security Services Alarm Services 1002 125.00 American Planning Association Recruitment Advertisement 1003 253.34 *1 Susannah Anderson Minshall Reimbursement-Academy Expenses 1004 92.78 AT&T Telephone Service 1005 1,839.21 Avaya Financial Services Telephone Lease and Equipment 1006 509.45 *2 Chris Barresi Reimbursement-Academy Expenses 1007 144.74 Barron Park Supply Co. Field Supplies 1008 1,545.80 Beck's Shoes, Inc. Uniform Supplies 1009 20.00 Blue Diamond Technologies, Inc. Water System Repairs 1010 250.00 Marty Brown Mail Box Repairs 1011 182.85 Cabela's Uniform Supplies 1012 164.59 California Water Service Company Water Service 1013 47.63 Cascade Fire Equipment Company Fire Safety Supplies 1014 187.81 Cole Supply Co., Inc. Janitorial Services 1015 498.00 CompuMaster PowerPoint Class-K. Webb&S. Jensen 1016 103.22 Costco Wholesale Office Supplies 1017 103.00 Cougar Couriers Courier Service 1018 37.67 Franklin Covey Office Supplies 1019 50.00 Jim Davis Automotive Vehicle Smog Inspections 1020 3,554.75 DR Associates International Consulting Services 1021 319.97 Dennis Eccles Reimbursement--Vehicle Damage Claim 1022 208.75 John Escobar Vehicle Expense 1023 2,405.06 Emergency Vehicle Systems Vehicle Emergency Equipment Repairs 1024 53.82 FedEx. Express Courier Service 1025 614.43 Leroy M. Gimbal,Jr. Reimbursement--Vehicle Damage Claim 1026 924.33 Guy Plumbing&Heating Enterprise Rental Repairs 1027 51.13 Carrie Spark Hart Reimbursement--Uniforms 1028 39.73 Javelco Equipment Service, Inc. Field Supplies 1029 78.99 Tom Lausten Reimbursement--Field Supplies 1030 307.50 Liebert Cassidy Whitmore Legal Services 1031 1,109.55 *3 City of Los Altos Permit Fees--Distel Building Remodel 1032 221.79 MCI Worldcom Telephone Service 1033 2,400.00 Edward C. Mirch Leadership Academy Workshops 1034 436.76 Mission Valley Ford Vehicle Repairs 1035 318.72 Northern Tool&Equipment Co. Field Supplies 1036 49.00 NPELRA Labor Relations Publications 1037 349.74 Pacific Bell Telephone Service 1038 241.40 Loro Paterson Reimbursement--Uniforms 1039 16.24 Peninsula Blueprint Printing Services 1040 1,753.05 PIP Printing Printing Services-Letterhead/Business Cards 1041 21.96 Pringle Tractor Co. Equipment Parts 1042 5,013.72 Progressive Technologies, Inc. Uniform Body Armor 1043 10,056.07 Rana Creek Habitat Restoration Russian Ridge Grassland Study 1044 1,233.61 Roy's Repair Service Vehicle Maintenance&Repairs 1045 27.83 Steve Salveter Reimbursement--Photo Processing 1046 12,002.00 Santa Clara County Registrar of Voters November 7th. Election Costs 1047 40.05 Second Cup Local Business Meeting Expense 1048 1,000.00 Richard Seever D.B.A. Land Management Resource Pig Control Activities Page 1 Claims No. 01-01 Meeting 01-01 Date: Jan. 10, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1049 1,000.00 Bill Signarowitz Sierra Azul Road Dues 1050 73.89 Sign of the Times Signs 1051 1,574.55 Steven W. Singer, M.S. Sierra Azul Assessment Inventory 1052 515.00 Duncan Simmons Reimbursement--State Bar Dues 1053 505.64 Tadco Supply Janitorial Supplies 1054 225.00 Transworld Media Group Recruitment Advertisement 1055 19.99 Union 76 Fuel 1056 16.90 Vallen Safety Supply Company Safety Supplies 1057 4,120.03 *4 VISA 1608.53-Staff Seminar Expenses 114.67-Resource Documents 481.01-CALPERA Conf.-J. Escobar 907.92-Office Supplies 109.91-Local Business Meeting Expense 321.49-Computer Expenses 546.50-Recruitment Advertisement 30.00-Field Supplies 1058 2,036.45 United Rentals Rental Equipment 1059 66.55 Verizon Wireless Messaging Services Pager Service 1060 73.37 WearGuard Uniforms 1061 150.47 West Group CA Real Estate Subscription Fee 1062 528.71 West Group Payment Center Legal On-line Services and Newsletter 1063 116.68 Michael Williams Vehicle Expense 1064 321.08 The Workingman's Emporium Uniforms 1065R 117.77 Chris Barresi Reimbursement--Training Supplies 1066R 87.50 L. C. Britton Reimbursement--IRWA Membership Dues 1067R 169.00 Rigo Chavez Enterprise Rental-Carpet Installer 1068R 705.70 Cupertino Bike Shop Patrol Bike 1069R 1,791.00 Eccles Engineering Bridge Engineer-Methuselah&ECMOSP 1070R 1200.00 Environmental Systems Research Institute GIS Training-D. Dart 1071R 324.98 Foster Brothers Security Systems, Inc. Keys&Locks 1072R 935.20 Lanier Worldwide, Inc. Copier Lease 1073R 309.72 MetroMobileCommunications Radio Repair and Maintenance 1074R 585.00 National Seminars Group Seminar-S. Sommer,J.Cahill&M. Freeman 1075R 250.00 Public Agency Coalition Membership Dues 1076R 21.38 Rancho Hardware Field Supplies 1077R 1,396.50 Special District Institute Training-C. Britton,J. Escobar&L.Hassett 1078R 20,870.51 Swift Jeep Chrysler Plymouth Dodge Dodge Vehicle 1079R 8,500.00 Mike Tobar Excavation Demolition-Former Greenblatt Property 1080R 148.00 Verio/Best Internet Internet Provider 1081R 237.74 Petty Cash Office Supplies, Local Business Meeting Expense, Vehicle Expense, Nature Center Supplies, Membership&Tuition Fees *1 Urgent Check Issued December 22, 2000 *2 Urgent Check Issued January 3, 2001 *3 Urgent Check Issued January 4, 2001 *4 Urgent Check Issued January 3, 2001 Total 100,541.43 Page 2 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-02 SPECIAL MEETING BOARD OF DIRECTORS January 10, 2001 MINUTES I. ROLL CALL President P. Siemens called the meeting to order at 9:10 P.M. Members Present: Jed Cyr, Mary Davey, Larry Hassett, Deane Little, Pete Siemens, and Ken Nitz. Members Absent: Nonette Hanko Staff Present: Craig Britton, S. Schectman, Deirdre Dolan, J. Escobar, and Stephanie Jensen 11. SPECIAL MEETING PUBLIC SESSION AGENDA ITEM A. Agenda Item No. I - Cancellation of the January 24, 2001 Regular Meeting and scheduling a Special Meeting on Wednesday, January 31, 2001. Motion: M. Davey moved to cancel the January 24, 2001 Regular Meeting and schedule a Special Meeting on Wednesday, January 31, 2001. K. Nitz seconded the motion. The motion passed 6 to 0. III. ADJOURNMENT At 9:13 P.M., the meeting was adjourned. Roberta Wolfe Recording Secretary 330 Distel Circle 9 Los Altos, CA 94022-1404 * Phone:650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org * web site:www.openspace.org mw =E Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hasse",Kenneth C.Nitz -General Manager:L.Craig Britton Regional Open F ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 0 1-03 REGULAR MEETING BOARD OF DIRECTORS January 31, 2001 MINUTES I. ROLL CALL President Pete Siemens called the meeting to order at 7:36 P.M. Members Present: Jed Cyr, Mary Davey,Nonette Hanko, Larry Hassett, Ken Nitz, Deane Little (7:54 P.M.), and Pete Siemens. Members Absent: None. Staff Present: Craig Britton, Deirdre Dolan, Sue Schectman, John Escobar, John Maciel Stephanie Jensen, Michael Williams, and Cathy Woodbury. 11. ORAL COMMUNICATIONS -None. III. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. L. Hassett seconded and the motion passed 6 to 0. IV. ADOPTION OF CONSENT CALENDAR Motion: K. Nitz moved that the Board adopt the Consent Calendar, including draft responses to a letter from Mr. Pietro G. Denevi, 129 Vista Road Court, Los Gatos; Mr. Prentiss Cole, 75 Coronado Avenue, Los Altos; Mr. David King, Design Associates, davidkm@home.com; and Mr. Peter Parbery, 10 166 Camberley Court, Cupertino; agenda item 5,Authorization to Solicit Bids for Four Fire Pumpers; Authorize Staff to Advertise for Bids to Purchase Four Fire Pumpers; agenda item 6, Authorization to Change District's Designation of Authorized Signatories for Entering District Safe Deposit Boxes; Adopt Resolution Amending the Rules of Procedure Regarding Safe Deposit Boxes; Adopt Resolution Establishing Signatories for Entering Safe Deposit Boxes (Mid-Peninsula Bank); and Revised Claims 01-02. J. Cyr seconded the motion. The motion passed 6 to 0. 330 Distel Circle * Los Altos,CA 94022-1404 * Phone:650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org - web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz o Genera(Manager:L.Craig Britton Meeting 01-03 Page 2 V. BOARD BUSINESS A. Agenda Item No. I - Appointment of Christopher Barresi as Peace Officer; Adopt Resolution Appointing Christopher Barresi—(Report R-0 I-16). J. Maciel outlined staff s recommendations, including introducing Chris Barresi to the Board. Motion: N. Hanko moved that the Board adopt Resolution No. 0 1-02, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Peace Officer. M. Davey seconded the motion. The motion passed 6 to 0. B. Agenda Item No. 2 - Appointment of Current Year Board Committees, Disband the Corte de Madera Trail and Trails/Wilderness Policy Ad Hoc Committees; Create a New Trails Policy Implementation Ad Hoc Committee, Approve Appointments to Standing and Ad-Hoc Committees, Including the Determination of Compensation Status— (Report R-0 I-13). P. Siemens reviewed the report. Motion: J. Cyr moved that the Board disband the Corte de Madera Trails and Trails/Wilderness Policy Ad Hoc Committees; create a new Trails Policy Implementation ad hoc committee; and approve the President's appointments to standing and ad-hoc committees as contained in the report, including the determination of compensation status. K.Nitz seconded the motion. Discussion: H. Pastorelli, Vice President of ROMP, asked why meetings of ad hoc committees are not open to the public. S. Schectman informed him that by law, ad hoc committees are not required to be publicly noticed meetings. Vote: The motion passed 6 to 0. C. Agenda Item No. 3 - Appointment of District Representatives to the Governing Board of the Midpeninsula Regional Open Space District Financing Authority-, Approve Appointments of Directors Hanko, Hassett, and Nitz to Serve on the Governing Board of the Midpeninsula Regional Open Space District Financing Authority—(Report R-01- 14). P. Siemens reviewed his recommendations. Motion: K. Nitz moved that the Board approve the President's appointment of Directors Hanko, Hassett, and Nitz to serve on the Governing Board of the Midpeninsula Regional Open Space District Financing Authority. J. Cyr seconded the motion. The motion passed 6 to 0. • Meeting 01-03 Page 3 P. Siemens noted that Mr. Denevi was present and had wanted to speak at Oral Communications and would the Board permit him to speak. Mr. Denevi stated he had a proposal to put before the Board concerning Bear Creek Redwoods. He was informed that, as the Board letter to him stated, this was not the time the Board could consider proposals for uses at Bear Creek Redwoods, but this would be a future decision for the Board. K. Nitz noted that he had received a letter with a $5,000 check for the District from The Walton Foundation. D. Agenda Item No. 4 - Proposed Preliminary Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 2001-2002, Review the Proposed Preliminary Action Plan for the 2001-2002 Fiscal Year and Modify as Necessary for Review by the Administration and Budget Committee as a Part of the Budget Development Process— �Report R-0I-15). C. Britton explained the process of considering the action plan. Staff members outlined some of the Key Projects for the various programs: • Open Space Acquisition Department—M. Williams A. Negotiations and Special Projects B. Enterprise C. Land Protection • Open Space Planning Department—C. Woodbury A. Advance and Resource Planning B. Current Planning and Capital Improvements • Operations Department—J. Maciel A. Field Operations B. Resource Management • Public Affairs Department—S. Jensen A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations C. Community Programs • Administration Department—D. Dolan A. Administration—C. Britton B. Human Resources—D. Dolan C. Legal Services—S. Schectman C. Britton noted there was no action required on the part of the Board at this time. The plan will be reviewed by the Budget Committee and come back to the Board for adoption, with the comments from this meeting incorporated. Meeting 01-03 Page 4 VI. INFORMATIONAL REPORTS K. Nitz reported that he had gone to Pulgas Ridge and worked with the volunteers removing broom, acacia, and eucalyptus. In addition they spread the seeding mix and the grass is sprouting. J. Cyr suggested that because of the shift in the financial climate and the energy situation in the state they seriously consider generating their own electricity for the administration building. D. Little had hiked in Hawaii and said they are facing environmental issues and changes because of the presence of non-native species. He said this stressed that the District needed to be diligent in getting rid of non-native species to avoid facing some of those same issues. P. Siemens had talked to Mr. Zatkin who was concerned about the amount of sediment in creeks at El Corte de Madera and has convinced agencies to conduct field trips. P. Siemens said he would go along on the trips. C. Britton: 1. The FYI's contained the yearly summary of the volunteer patrol reports. 2. J. Isaacs has put together a timeline and materials for the project at Pulgas Ridge and will be presenting it to the Board. 3. February 21 will be a special meeting on the feral pig program. 4. He had a copy of a new magazine called"Bay Nature." 5. He had brochures of the program for the annual conference of the Bay Area Open Space Council scheduled for March 9. 6. AB 104 has been introduced for the Bay Open Space Council auto fee for clean water. 7. He met with Assemblyman Joe Simitian who has agreed to carry the District's legislation regarding exchange of land and increase of the General Manager's contracting authority. He said the District will be taking a formal position on AB 104. D. Dolan: 1. She announced that L. Zadek had been appointed to the position of Senior Administrative Assistant. They will be recruiting for her replacement. 2. She confirmed for Budget Committee members that she would be sending out the agendas the next day for February 6 and 8 meetings. C. Woodbury reported on the progress on the lower Windy Hill project. The next stage will be site meetings with the Use and Management Committee and members of the public. S. Jensen: 1. She was impressed with the meeting with J. Simitian. The fact that he authored a bill for us means he has high esteem for the District. 2. The closing date for both Public Affairs positions is tomorrow. 3. The new Public Affairs intern will be at the State of the District event. The Public Affairs database has been updated. VII. ADJOURNMENT At 10:10 P.M.,the meeting was adjourned. Roberta Wolfe Recording Secretary I_ Claims No. 01-02 Meeting 01-03 Date: Jan. 31, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT N Amount Name Description 1082 1,100.00 Aaron's Septic Tank Service Sanitation Services 1083 125.00 Jen Abronson Public Affairs Intern-Stipend 1084 1,268.68 Ace Fire Equipment&Service Co., Inc. Fire Extinguisher Service 1085 508.23 Acme&Sons Sanitation Sanitation Services 1086 138.71 ADT Security Services Alarm Service 1087 25.00 American Red Cross CPR Testing-M. Ken 1088 437.50 Susannah Anderson Minshall Reim.--Academy Expense-ARC/PRAC 1089 246.05 Ang Newspapers Recruitment Advertisement 1090 52.77 AT&T Telephone Service 1091 139.13 A T&T Wireless Services, Inc. Cell Phone 1092 229.46 A T&T Wireless Services Cell Phone Charges 1093 538.74 Avaya Communication Telephone Maintenance Service 1094 3,625.20 BNY Western Trust Company Note Paying Agent Fee 1095 245.58 Baron Park Supply Co. Field Supplies 1096 152.06 Bruce Barton Pump Service, Inc. Water Pump 1097 14,000.00 Berliner& Kidder Appraisal Services 1098 98.07 Browning-Ferris Industries Refuse Collection 1099 318.00 Bill's Towing Service Towing Services 1100 54.26 California Chamber of Commerce Compliance Posters 1101 322.53 California Water Service Company Water Service 1102 634.00 Camino Medical Group Medical Services 1103 95.00 CARPOSA Membership-Britton, Escobar&Baillie 1104 376.00 Chicago Title Company Title&Escrow Fees 1105 22.15 Contemporary Engraving Name Tag Engraving 1106 4,413.75 Cotton, Shires&Associates, Inc. Geological Services 1107 112.50 Custom Alignment Vehicle Alignment 1108 116.68 Dennis Dart Vehicle Expense 1109 747.55 Direct Advantage Workstation Furniture 1110 57.00 Brendan Downing Reimbursement--EMT Recert. Fees 1111 220.00 Du-All Safety Haz Mat Training- Newbum&Beckman 1112 54.20 Emergency Light Service Center Lights 1113 86.74 FedEx Express Mail Service 1114 570.77 Firestone Tire&Service Centers Vehicle Maintenance&Repairs 1115 4,092.93 First American Real Estate Solutions Microfiche 1116 92.94 Tom Fischer Vehicle Expense 1117 389.75 Foster Bros. Security Systems, Inc. Key Duplication 1118 48.15 Franciscan Glass Company, Inc. Glass Replacement 1119 773.06 Gardenland Power Equipment Field Supplies 1120 33.61 G&K Services Shop Towel Service 1121 114.90 GreenWaste Recovery, Inc. Waste Collection 1122 1,793.47 Home Depot Field Supplies 1123 4,080.45 Howard Rome Martin&Ridley LLP Legal Services 1124 140.00 Instashred Security Services, LLC Destruction of Old Records 1125 20.00 *1 Jaco Environmental Old Appliance Recycler-MO Refrigerator 1126 112.01 J.C. Penny Uniforms 1127 423.20 Jobs Available Recruitment Advertisement 1128 9.72 Keeble&Shuchat Photography Photographic Reproduction 1129 7,500.00 Kier&Wright Engineering Services-Fletscher Acq. 1130 917.20 Kinko's Printing Services Page 1 Claims No. 01-02 Meeting 01-03 Date: Jan. 31, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1131 250.00 League of California Cities Subscription 1132 471.50 Liebert Cassidy Whitmore Legal Services 1133 528.01 Los Altos Garbage Company Waste Disposal 1134 135.00 Los Altos Town Crier Recruitment Advertisement 1135 177.98 MCI Worldcom Telephone Service 1136 318.60 Minton's Lumber&Supply Field Supplies 1137 1,200.00 Edward C. Mirch Leadership Academy Training 1138 633.39 Moffett Supply Janitorial Supplies 1139 105.07 Noble Tractor Inc. Tractor Oil 1140 193.08 Northern Energy Propane Service 1141 1,334.24 Office Depot Office Supplies 1142 1,896.00 Office Team Office Temp Service 1143 611.21 Orchard Supply Hardware Field Supplies 1144 1,629.13 Pacific Bell Telephone Service 1145 870.00 Pacific Coast Trane Service HVAC Servicing--SRO Office 1146 3,335.54 PAL Foundation Habitat Restoration Tree Removal 1147 69.16 Peninsula Blueprint Reprographic Centers Printing Services 1148 214.65 PIP Printing Printing Services 1149 255.05 Pitney Bowes Credit Corporation Postage Meter Lease 1150 227.95 Precision Engravers Name Tag Engraving 1151 13.48 Rancho Ace Hardware&Garden Shop Field Supplies 1152 52.44 Lori Raymaker Reimbursement--Business Meeting Expense 1153 201.95 Recreational Equipment, Inc. Uniform Supplies 1154 3,000.00 Reserve Account--Pitney Bowes Postage 1155 221.93 Romic Environmental Technologies, Corp. Hazardous Waste Removal Service 1156 1,374.04 Russ Enterprises, Inc. Metal Signs 1157 1,016.24 San Francisco Chronicle Recruitment Advertisement 1158 1,566.24 San Jose Mercury News Recruitment Advertisement 1159 35.00 Santa Cruz Co. EMS-Health Services Agency EMT Recertification--G. Kern 1160 41.94 State Board of Equalization Diesel Fuel Tax 1161 77.00 Sequoia Analytical Water Testing 1162 139.10 Summit Uniforms Uniforms 1163 569.47 Sunnyvale Ford Vehicle Maintenance&Repairs 1164 1,384.05 Swanson Hydrology&Geomorphology Hydrological Assessment-Sierra Azul 1165 5.00 Swift Jeep Chrysler Plymouth Dodge Tire Disposal Fee 1166 314.11 Tadco Supply Janitorial Supplies 1167 395.27 Therma Corp. Quarterly HVAC Service-MO 1168 136.09 Tooland, Inc. Field Supplies 1169 67.79 David Topley Reimbursement--Conference Expense 1170 18,108.39 2M Associates Coastal Annexation Consultants 1171 128.10 Turf&Industrial Equipment Co. Tractor Supplies 1172 3,361.25 Underwood&Rosenblum, Inc. Topographic Surveying Services 1173 163.64 United Rentals Trencher Rental 1174 225.W Verio Internet Provider 1175 100.64 West Group Payment Center Legal On-Line Service 1176 443.83 West Tek Supply, Inc. Field Supplies 1177 35.13 Wildf ire, Inc. Fire Safety Supplies 1178 166.13 Michael Williams Vehicle Expense&IRWA Dues Page 2 Claims No. 01-02 Meeting 01-03 Date: Jan. 31, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1179 432.95 The Workingman's Emporium Uniforms 1180 130.00 *2 WTBA Conference Training-M.Newburn&C. Beckman 1181 4,571.48 VISA 263.30 Resource Documents 502.18 Business Meeting Expense 566.00 Conference&Airfare Expense 149.16 Field Supplies 175.00 Recruitment Advertisement 711.27 Vehicle Supplies 493.84 Office Supplies 1534.00 Seminar&Training 176.73 Enterprise Rental Repairs 1182R 257.49 A T&T Wireless Service Telephone Service 1183R 1,200.00 Slaght Living Trust Ranger Residence Rental Agreement 1184R 386.93 Petty Cash Vehicle Expense, Volunteer&Docent Supplies, Office Supplies, Local Business Meeting Expense, Conference Expense& Postage *1 Urgent Check Issued January 18, 2001 *2 Urgent Check Issued January 16, 2001 Total 106,450.36 Page 3 Regional Open c lee Revise ------------------------ �� . MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-53 Meeting 01-10 April 25, 2001 AGENDA ITEM 1 AGENDA ITEM License Agreement for United States Geological Survey for the Purpose of Installing Permanent Seismographic Equipment at Monte Bello and St. Joseph's Hill Open Space Preserves and Permission to Operate Other Existing Seismographic Equipment at Monte Bello, Fremont Older, and Sierra Azul Open Space Preserves GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the project is categorically exempt from the California Environmental Quality Act(CEQA) based on the findings contained in this report. 2. Authorize the General Manager to execute a License Agreement allowing United States Geological Survey access to Monte Bello and St. Joseph's Hill Open Space Preserves for the purpose of installing seismology equipment consistent with the terms and conditions set out in this report. 3. Authorize the General Manager to execute a License Agreement with the United States Geological Survey to continue operating existing seismographic equipment at Monte Bello and St. Joseph's Hill Open Space Preserves. 4. Authorize the General Manager to execute a License Agreement with the United States Geological Survey allowing them to operate an existing communications facility at Sierra Azul Open Space Preserve. DISCUSSION The United States Geological Survey (USGS) currently operates different seismography equipment at Monte Bello, St. Joseph's Hill and Sierra Azul Open Space Preserves as part of their Northern California Seismic Network (NCSN). There are currently two seismographs at Monte Bello Open Space Preserve and one at St. Joseph's Hill Open Space Preserve. These stations have been in operation since the early 1970's, prior to the District's acquisition of the preserves. In addition, a communications facility (antenna tower and seismograph) located on Tomita Hill at Sierra Azul Open Space Preserve was constructed and has been leased from the District cost-free by USGS since May 15, 1992 (see Report R-92-45). 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org o Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton R-01-53 Page 2 USGS is currently implementing an upgrade program for the NCSN, and would like to request a license agreement at Monte Bello and St. Joseph's Hill Open Space Preserves to install two new stations as part of their network (see Figures la and lb). This upgrade is necessary because it will replace analog instrumentation with digital equipment, and will make it possible for the new stations to be included in the "Shake Maps" program for emergency service notification during a major earthquake (see Figure 2). The first proposed station will be installed in the Black Mountain area of Monte Bello Open Space Preserve and will replace one of the existing seismographs. The site is located adjacent to Monte Bello Road, approximately one-tenth of a mile west of Black Mountain near the seismograph being replaced. USGS staff will access the site via gate MB02 at the northerly end of Monte Bello Road and use a mechanical trencher and manual labor to install the new station. The existing station will be removed by USGS once it has been verified that the new station is transmitting data and functioning properly. The second proposed station would be located near the peak at St. Joseph's Hill Open Space Preserve, adjacent to the Manzanita Trail. USGS crew will access the site via gate SJ03, off Alma Bridge Road at Jones Trail, and will install the seismograph station entirely by manual labor. The improved design of these seismographs includes the installation of a 2-foot by 3-foot data collection unit (K-2 Enclosure) that will be buried approximately twelve inches into the ground (see Figures 3a and 3b). Each station will also include the installation of a 4-foot by 3-foot solar panel, as Well as a 2- foot by 2-foot backup battery unit(Power Enclosure) that will be installed approximately twenty-feet from the data collection unit. The stations must be installed at locations where connection to AC power will be available, if required, and will be housed within a but or fenced area. Connections to telephone service will also be required in order to monitor the stations. These two new stations will continue to be operated by USGS for an indefinite period of time under this license agreement. However, at the discretion of the District, the license agreement can be revoked at any time. If revoked, USGS will be required to remove the equipment and restore the impacted areas to the satisfaction of the District. Prior to installation, USGS must agree to terms and conditions specified in the license agreement. These terms and conditions will address such issues as liability insurance coverage, hours of operation for machinery and equipment, conditions for site preparation and restoration to protect the natural resources, and safety measures that will be taken to ensure that the public's safety is not compromised as a result of this project. USGS is also requesting that the District permit them to continue using the other two existing seismographs located at Monte Bello and St. Joseph's Hill Open Space Preserves for a period of two years since there is currently no existing agreement allowing for continued operation. These seismographs were installed prior to the District's acquisition of the preserves and hence, no agreement was ever entered into by the District and USGS pertaining to these seismographs. The operation of these seismographs only involves periodic visits by USGS staff to collect data and perform any minor calibration work, if necessary. Once the two-year agreement has expired, USGS will dismantle the seismographs and restore the surrounding areas to the District's satisfaction. R-01-53 Page 3 Finally, USGS is also requesting that the District renew the cost-free license agreement for a communication facility, which includes a seismograph and a 29-foot tower on Tomita Hill in the Mt. Umunhum area of Sierra Azul Open Space Preserve, on a permanent basis (see Figure 4). The original license agreement expired on May 16, 1997 but the facility is still operated by USGS. The original agreement stated that the facility was located within an area anticipated for demolition and restoration. Therefore, staff recommends that the agreement be extended only for a period of five years until a permanent decision regarding the status of the facility and surrounding area can be made. USGS will have the option to request a renewal at the end of the term for this license agreement if the facility is still present. CEQA COMPLIANCE Project Description The project consists of the installation of permanent seismographic data-collection equipment and solar panels with battery back-up units at Monte Bello and St. Joseph's Hill Open Space Preserves. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Sections 15303 and 15306. Categorical Exemption 15303 -New Construction of Small Structures The proposed installation of data-collection units and solar panels with battery backup are considered to be small, new equipment and facilities in small structures. Categorical Exemption 15306 -Information Collection The proposed equipment to be installed will be used solely for data collection in support of research and will not result in a serious or major disturbance to any environmental resources. Prepared by: Douglas Vu, Open Space Planner Contact person: Same as above Regional Open E ice --,., MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-53 Meeting 01-10 April 25, 2001 AGENDA ITEM I AGENDA ITEM j License Agreement for United States Geological Survey for the Purpose of Installing Permanent Seismographic Equipment at Monte Bello and St. Joseph's Hill Open Space Preserves and Permission to Operate Other Existing Seismographic Equipment at Mo lo, Fremont Older, and Sierra Azul Open Space Preserves GENERAL MANAGER'S RECOMMEND NS 1. Determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) based on the findings contained in this report. 2. Authorize the General Manager to execute a License Agreement allowing United States Geological Survey access to Monte Bello and St. Joseph's Hill Open Space Preserves for the purpose of installing seismology equipment consistent with the terms and conditions set out in this report. 3. Allow United States Geological Survey to continue operating existing seismographic equipment at Monte Bello and St. Joseph's Hill Open Space Preserves for a two-year period. 4. Renew an existing License Agreement with United States Geological Survey allowing them to operate an existing communications facility at Sierra Azul Open Space Preserve for a five-year period. DISCUSSION The United States Geological Survey (USGS) currently operates different seismography equipment at Monte Bello, St. Joseph's Hill and Sierra Azul Open Space Preserves as part of their Northern California Seismic Network (NCSN). There are currently two seismographs at Monte Bello Open Space Preserve and one at St. Joseph's Hill Open Space Preserve. These stations have been in operation since the early 1970's, prior to the District's acquisition of the preserves. In addition, a communications facility (antenna tower and seismograph) located on Tomita Hill at Sierra Azul Open Space Preserve was constructed and has been leased from the District cost-free by USGS since May 15, 1992 (see Report R-92-45). 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org *ff_�] ®�`EE' Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz •Genera!Manager:L.Craig Britton R-01-53 Page 2 USGS is currently implementing an upgrade program for the NCSN, and would like to request a license agreement at Monte Bello and St. Joseph's Hill Open Space Preserves to install two new stations as part of their network (see Figures la and lb). This upgrade is necessary because it will replace analog instrumentation with digital equipment, and will make it possible for the new stations to be included in the "Shake Maps" program for emergency service notification during a major earthquake (see Figure 2). The first proposed station will be installed in the Black Mountain area of Monte Bello Open Space Preserve and will replace one of the existing seismographs. The site is located adjacent to Monte Bello Road, approximately one-tenth of a mile west of Black Mountain near the seismograph being replaced. USGS staff will access the site via gate MB02 at the northerly end of Monte Bello Road and use a mechanical trencher and manual labor to install the new station. The existing station will be removed by USGS once it has been verified that the new station is transmitting data and functioning properly. The second proposed station would be located near the peak at St. Joseph's Hill Open Space Preserve, adjacent to the Manzanita Trail. USGS crew will access the site via gate SJ03, off Alma Bridge Road at Jones Trail, and will install the seismograph station entirely by manual labor. The improved design of these seismographs includes the installation of a 2-foot by 3-foot data collection unit (K-2 Enclosure) that will be buried approximately twelve inches into the ground (see Figures 3a and 3b). Each station will also include the installation of a 4-foot by 3-foot solar panel, as well as a 2- foot by 2-foot backup battery unit (Power Enclosure) that will be installed approximately twenty-feet from the data collection unit. The stations must be installed at locations where connection to AC power will be available, if required, and will be housed within a but or fenced area. Connections to telephone service will also be required in order to monitor the stations. These two new stations will continue to be operated by USGS for an indefinite period of time under this license agreement. However, at the discretion of the District, the license agreement can be revoked at any time. If revoked, USGS will be required to remove the equipment and restore the impacted areas to the satisfaction of the District. Prior to installation, USGS must agree to terms and conditions specified in the license agreement. These terms and conditions will address such issues as liability insurance coverage, hours of operation for machinery and equipment, conditions for site preparation and restoration to protect the natural resources, and safety measures that will be taken to ensure that the public's safety is not compromised as a result of this project. USGS is also requesting that the District permit them to continue using the other two existing seismographs located at Monte Bello and St. Joseph's Hill Open Space Preserves for a period of two years since there is currently no existing agreement allowing for continued operation. These seismographs were installed prior to the District's acquisition of the preserves and hence, no agreement was ever entered into by the District and USGS pertaining to these seismographs. The operation of these seismographs only involves periodic visits by USGS staff to collect data and perform any minor calibration work, if necessary. Once the two-year agreement has expired, USGS will dismantle the seismographs and restore the surrounding areas to the District's satisfaction. R-01-53 Page 3 Finally, USGS is also requesting that the District renew the cost-free license agreement for a communication facility, which includes a seismograph and a 29-foot tower on Tomita Hill in the Mt. Umunhum area of Sierra Azul Open Space Preserve, on a permanent basis (see Figure 4). The original license agreement expired on May 16, 1997 but the facility is still operated by USGS. The original agreement stated that the facility was located within an area anticipated for demolition and restoration. Therefore, staff recommends that the agreement be extended only for a period of five years until a permanent decision regarding the status of the facility and surrounding area can be made. USGS will have the option to request a renewal at the end of the term for this license agreement if the facility is still present. CEOA COMPLIANCE Project Description The project consists of the installation of permanent seismographic data-collection equipment and solar panels with battery back-up units at Monte Bello and St. Joseph's Hill Open Space Preserves. CEOA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Sections 15303 and 15306. Categorical Exemption 15303 - New Construction of Small Structures The proposed installation of data-collection units and solar panels with battery backup are considered to be small, new equipment and facilities in small structures. Categorical Exemption 15306 - Information Collection The proposed equipment to be installed will be used solely for data collection in support of research and will not result in a serious or major disturbance to any environmental resources. Prepared by: Douglas Vu, Open Space Planner Contact person: Same as above MONTE BELLO OPEN SPACE PRESERVE •.�• 0.3�• 0.7 Ad •�'• '0 2 °—• 1.4 •• o w 0.2 o.a� os .3 o� •• 4 •• A 2200 q100 •• : (MB03) •.....••••...0.1 6' 0.3 (M602 0.5 n �d 2200 r. t • O \ yo RANCHO AlOk '•. •••• ��'0.2 Be11a V;Sta Trail SAN) ` ANTONIO 1 1: OPEN SPACE .a �dy 0.4 0 PRESERVE • A 0 0.6. � • m0.8 (By pe .' WP03) • O1 �O0. Onlyl 0.2 •'�� 1.2 0.2 ••P�f W O "lure T 2800,rail ch Trail O Black Mountain 0.3 °'6 °'2 ��d�an Creek trail PROPOSED SEISMOGRAPH 1 LOCATION 0 t.o 0 0.4 �d,o �r.' 2600 OfPg ooc • 'did �^c 1.1 'P� v� `. ®o=__ •0.5 �••,0 �ONTE BELLO 01 G© (MBO7 OPEN SPACE-PRESI RVE (SR03) p 1800 0.3 0.2 7 0 •p 0.4 0.1 :.....'•�•� O w�P Hor eshue • ': • tea L ke 0.6 • •• td \ 2.0 •.•: Christmas .Y 2200 Tree Farm d i os SKYtL-INE RIDGE fPr OPEN SPACE 2oocl SR02) � �'Pe1 CrQektrad (M —PRESERVE' 1.0 ��;���:• ° V is 35 s, FIGURE 1a S1 JOSEPH ' S#iILL OPEN SPACE PRESERVE 40 LOS-GATOS ti 1 (sJol) 1 �� NOVITIATE PARK 1 (Town of Los Gatos) 1000 800 600 / �• \... 600 J 0.4 O I o soo (SJ02) 1 17 0.3 0.5 le Trail `'---,_ PROPOSED SEISMOGRAPH LOCATION 0.2 �� ♦ o.s 0.2 O Novitiate Trail 0.2 1200 12530.1 St_,JoseE o♦ G 0.2 600 800 OO 0.2 j im 0.9 Manzanita Trail 0 0.5 , ` . 800—j `` e[toad /"-- kdn Trail Cexin ton Dam (S,03)r 1sP221 800- Q L'EXINGTON COUNTY PARK (Santa Clara Co nty) 1000 • 4 ' Priest Rock Trail 8/99 FIGURE 1 b _4 igUSGS science for a changingworld UNDERSTANDING EARTHQUAKE HAZARDS IN URBAN AREAS "ShakeMaps" Instant Maps of Earthquake Shaking Immediately following an earth- TriNet ShakeMap: Instrumental Intensity Map quake, emergency managers JAN 17 1994 (M6.7)Northridge Earthquake must quickly make response deci- sions using limited information. P MDAL Automatically and rapidly generat- 34 30'N ed computer maps of the intensity of ground shaking(ShakeMaps) FIL MORE are now available within 5 minutes s A PAULA after an earthquake in southern s„ California. This quick,accurate, AMARILLO E and important information can aid THOUSAN ADEN in making the most effective use of • emergency response resources. R ° • LO S 34 00'N MALIBU V CITY • After a damaging earthquake,emergency 'EPICENTER )N D HI managers must quickly find answers to impor- OR E tant questions:What areas have sustained the km-=rT-- • 11 • most serious damage?What areas are relative- 0 10 20 30 w o T R ly free of damage?What resources must be -_-_ -- —— mobilized and in what quantities?Government 119 oo1w 118 301w 118 00'w response organizations typically answer these PreinKt';c° Nortek weak Light Moderate strong Very strong severe Vioienl Extreme questions through reconnaissance.Private-sec- POTENTIAL none none none Very light U ht Moderele. Moderate/HeavyH®a Ve Heav DAMAGE rY9 for organizations must conduct their own PEAKACO-(Yg) <.17 .iT•L4 1.43.9 3.9-9.2 9.2-18 18-34 34-65 65-124 �124 reconnaissance and await reports from the PEAK VEL(code) -0.1 0.1.1A 1.1.34 3.4.8.1 8.1-16 16-31 31.60 60-115 >116 government regarding the status of the regional INSTRUMENTAL I II-III Iv V v1 vU VI infrastructure and services. Such reconnais- sance requires hours and sometimes days to The ShakeMap for the 1994 Northridge,California,earthquake shows that the greatest shaking occurred to the complete.As a result,decisions regarding north of the epicenter and in other isolated areas.The earthquake location and magnitude alone do not give that search and rescue,medical emergency information. This capability was developed after the Northridge earthquake.However,had this been available for response,mass care and shelter,and other crit- that earthquake,it could have been immediately used to guide emergency-response teams to areas that poten- ical response needs must often be made while tially had the greatest need. information is still incomplete. A new way to provide such information quickly is the automatic generation of comput- In the past,the Southern California Seismic (the epicenter)tells us only where the earth- er maps,called ShakeMaps,which portray the Network(SCSN),operated by the USGS and quake started,but not necessarily where the extent of potentially damaging shaking follow- Caltech,has contributed to reconnaissance shaking was the greatest.Other factors such as ing an earthquake.ShakeMaps can be used for efforts after a major earthquake and has provid- rupture direction and soil type influence the I emergency response,loss estimation,and for ed,within the limits of available technology, amount of shaking in a particular area. public information through emergency response rapid information on seismic activity in the With the inception of the TriNet project, networks,the Internet,and the media.ShakeMaps region.The information generated by the SCSN following the Northridge earthquake in 1994, have been created for earthquakes in southern has included the magnitude,location,identifica- this situation has changed.Deployment has California for the last several years as part of the tion of the fault that ruptured,and some assess- begun of a state-of-the-art seismic network with TriNet Project,a joint research and development ment of the probability of damaging aftershocks. digital communications in real time.This net- effort of the U.S.Geological Survey(USGS), While useful,this information has not been suf- work enables seismic data to be used in new California Institute of Technology(Caltech),and ficient to support rapid post-earthquake emer- and innovative ways.Advances in telecommuni- the California Division of Mines and Geology gency management decision-making.Because cations and computer processing speed,and (CDMG),with significant support from the an earthquake happens over a fault surface,not new understanding of the relation between Federal Emergency Management Agency TEMA). at a single point,the location of the earthquake recorded ground motions and damage intensi- U.S.Department of the Interior USGS fact Sheet 103-00 U.S.Geological Survey_ z000 f 2ft POWER/SIGNAL BUSS K-2 ENCLOSURE K - 2 3ft I O O y CONDUIT PORTS 20ft Enclosure Separation 2ft N AL � POWER - BATTERIES ROWER ENCLOSURE REGULATO O 2ft SOLAR PANEL ARRAY aft y I 4ft } Fig. 3a Typical USGS ANSS Seismograph Installation Schematic (not to scale) N (panels may be mounted on a pole depending on site conditions) SO PANEL ARRAY -18in POWER REGULAR -------------- BATTERIES —12in excavation 71 LL i F=:1 f7-1 - Y 0 L-�1C ! POWER ENCLOSURE K-2 ENCLOSURE Fig. 3b Typical USGS ANSS Seismograph Installation Schematic (not to scale) SIERRA A: ) L OPEN SPAC. PRESERVE ,000 El Sombroso J(sAarr o -1200 I s 1600 ae�>' 180 <�o �r(} � °ds Trailer 6.2 ^� ~ 2200 )Q ROa Lv2400 t.Tha er � Q 3'48 2600 7 2800 �0r✓� �� munhum l Bald'yount CLOSED' O 3 86 ®' c Ao2 Trai/ —ARE A s ( (SA08 (SA09 J EXISTING SEISMOGRAPH 00° MUNHUM REAJ LOCATION U 3200 3400 A A� \ ) Cr I L/ U� t _ 0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0 One Mile FIGURE 4 J Regional Open ice r R-01-56 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-10 April 25, 2001 AGENDA ITEM 2 � AGENDA ITEM i Proposed Addition of Redwood Park Gift Parcels and San Mat ou Tax-Defaulted Parcels to Purisima Creek Redwoods Open Space Preserve GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exemp om the California Environmental Quality Act as set out in this report. 2. Adopt the attached resolution authorizing purchase of the San Mateo County Tax-Defaulted property(35 lots). 3. Adopt the attached three resolutions for the gifts of property from Peninsula Open Space Trust(l lot), Gorham et. al. (4 lots)and Tabel and daMotta(1 lot). 4. Tentatively adopt the Preliminary Use and Management Plan recommendations contained in this report, including naming the properties as additions to Purisima Creek Redwoods Open Space Preserve. 5. Indicate your intention to dedicate the parcels lying westerly of the designated preserve boundary as public open space,as described in this report. 6. Indicate your intention to withhold from dedication the parcels lying easterly of the designated preserve boundary as public open space,as described in this report. DISCUSSION(see attached man) Over the years,the District has been acquiring,through gift or tax sale,"paper" lots in the Redwood Park Subdivision adjacent to Purisima Creek Redwoods Open Space Preserve(see Resolution Nos. 90-42,93- 02,95-38, and 98-07). Peninsula Open Space Trust(POST)has also solicited gifts and donated lots in this"paper" subdivision to the District. The current transactions include an additional twenty parcels(35 lots)from San Mateo County through a Chapter 8 Sale of Tax-Defaulted Property for a total purchase price of$17,050. A Chapter 8 Sale allows qualified public agencies to acquire tax-defaulted properties at the minimum bid amount set by the County tax collector,without the necessity of a public auction. These tax properties add to and help round out the District land ownership pattern in the Redwood Park Subdivision. The tax-defaulted parcels contain approximately 2.40 acres. The second part of this transaction includes four additional parcels(6 lots)which are being donated to the District from three different owners,as follows: 1)Peninsula Open Space Trust(] lot); 2)Eleanor Tabel and Barbara daMotta(1 lot); and 3)John and Rosamond Gorham, Roxane Mattinson and Elizabeth Chilvers(4 lots). These parcels contain approximately .34 acres in total area. 330 Distel Circle - Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0455 - E-mail: mrosd®openspace.org - Web site:www.openspace.org 0=7r. ®. Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton R-01-56 Page 2 The District currently owns approximately 109.28 acres(over 1,543 lots)of the 200-acre subdivision tract;the remainingportions of the subdivision are privately owned. The M e o ed a San Mateo County Tax- Defaulted Parcels combined with the gift parcels total 2.74 acres. The addition of these parcels will bring District ownership in the"paper"Redwood Park Subdivision up to 112.02 acres(1,584 lots). Many of the privately owned lots are undeveloped, and most of the District-owned lots were received from San Mateo County. The developed area of the subdivision occurs easterly of the"dedication line", that being the original reasoning for the demarcation. Accordingly,the area designated as the"preserve boundary" isolating the westerly undeveloped 135-acre area from the easterly developed 60-acre area. This arbitrary boundary line was adopted as the District's demarcation between dedicated and undedicated land, in accordance with the agreement with San Mateo County. All of the six gift parcels are located within the designated dedication area. The Tax-Defaulted Property includes thirty-two parcels totaling 2.23 acres in the designated dedication area, and three parcels totaling .17 acres in the developed area. Therefore,the recommendation is to indicate your intention to dedicate the thirty-eight parcels(2.57 acres)as public open space, and withhold from dedication three parcels(.17 acres). USE AND MANAGEMENT PLAN Planning Considerations These properties are located in an unincorporated area of San Mateo County,within existing District boundaries. All of these lots are part of the Redwood Park Subdivision,generally located within the Kings Mountain area of the Santa Cruz Mountains. The primary access is off Skyline Boulevard to the west, connecting with Ridge Road along the southerly boundary of this "paper" subdivision. All of these parcels adjoin, or are surrounded by,existing District lands. The parcels received a low to medium rating for suitability as open space in the District's master plan. Preliminary Use and Management Plan Recommendations Dedication: Indicate your intention to dedicate those parcels located within the designated dedication area as public open space. Withhold from dedication those parcels located outside the designated dedication area. Name: Name these properties as an addition to the Purisima Creek Redwoods Open Space Preserve. Signs: Install preserve boundary signs where appropriate. Public Safety Review: There are no known hazards. Site Emphasis Designation: Conservation Management Unit(CMU); limited public access at this time. CEQA Determination It has been concluded that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(California Environmental Quality Act)under Article 19, Sections 15316, 15317, 15325, and 15061 as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. R-01-56 Page 3 Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition qualifies under all three sections. The actions proposed in the Preliminary Use and Management Plan are also exempt under section 15061, as there is no possibility the actions may have a significant effect on the environment. TERMS The purchase price of the twenty San Mateo County tax-defaulted parcels(35 lots)is$17,050, or approximately$7,100 per acre, or approximately$487 per lot. Since no title insurance has been obtained for past transactions in this area, any title work should be delayed until all, or nearly all, of the lots in the designated area are acquired by the District. The remaining four parcels(6 lots)are gifts and are therefore being deeded to the District at no cost. Budget Considerations 2001-2002 Budget for Land Acquisition New Land $20,000,000 San Mateo Tax Parcels(Redwood Park) $ 17,050 Acquisition Budget Remaining $19,982,950 Controller M. Foster was consulted on these proposed acquisitions,and has indicated that, considering cash flow and account balances, funds are available for this property purchase. Prepared by: Michael C. Williams,Real Property Representative Contact person: Same as above e►I ■ rPreserve Boundary � � � � ��� � � a� ■ 1 7■III■■■1� —� ■� III 111 ■1 ■ ■ 1 v I ■■ 1 1 I 1 JII: ■�■■�■� IT I \_ 1 11 — ■ ■ ■I■1■1■■■1� 11 Ell I` ���■■■11■I■��■ III11 I ,� \\ ■■1 ■ ■ ■■■ � — �� OS 1 _ I�'I 1■1 I ��© ■■■ 1■II 1 IIOEM �■■IISI■� . ..� �J [fit, ■ ■ I ■II�1 RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT TO PURCHASE TAX-DEFAULTED PROPERTY, AUTHORIZING OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT (PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE— TAX-DEFAULTED PROPERTY, SAN MATEO COUNTY) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the terms contained in that certain Agreement to purchase Tax-Defaulted Property between the Board of Supervisors of San Mateo County, California and Midpeninsula Regional Open Space District, a copy of which is attached hereto and by this reference made a part hereof, and authorizes the President or appropriate officers to execute on behalf of District. Section Two. The President of the Board or other appropriate officer is authorized to execute a Certificate of Acceptance on behalf of District. Section Three. The General Manager of the District shall cause to be given appropriate notice of acceptance to San Mateo County. The General Manager is further authorized to execute any and all other documents necessary to the closing of this transaction. Section Four. The General Manager of the District is authorized to spend up to $500 to cover any miscellaneous costs related to this transaction. Section Five. It is intended, reasonably expected, and hereby authorized that the District's general fund will be reimbursed in the amount of$17,050 from the proceeds of the next long-term District note issue. This section of this Resolution is adopted by the Board of Directors of Midpeninsula Regional Open Space District solely for purposes of establishing compliance with the requirements of Section 1.103-18 of the Treasury Regulations. The reimbursement of this payment expenditure is consistent with the District's budgetary and financial circumstances. There are no funds or sources of moneys of the District that have been, or are reasonably expected to be,reserved or allocated on a long- term basis, or otherwise set aside to pay the costs of this open space land acquisition project which are to be paid or reimbursed out of proceeds of indebtedness to be issued by the District. The Board of Directors hereby declares the District's official intent to use proceeds of indebtedness to reimburse itself for this open space land acquisition project expenditure. AGREEMENT Tn PURCHASE TAX-DEFAULT`�O PROPERTY This Agreement is made this day of by and between the Board of Supervisors of San Mateo County, State of California, and Midpeninsula Regional Open Space District ('PURCHASER"), pursuant to the provisions of Division 1, Part 6, Chapter 8, of the Revenue and Taxation Code. The real property situated within said county, hereinafter set forth and described in Item #3 below, is tax-defaulted and is subject to the power of sale by the Tax Collector of said county for the nonpayment of taxes, pursuant to provisions of law. It is mutually agreed as follows: 1. that as provided by Section 3800 of the Revenue and Taxation Code, the cost of giving notice of this agreement shall be paid by the PURCHASER, and 2. that the PURCHASER agrees to pay the sum of$17,050 for the real property described in Exhibit"A" within 30 days after the date this agreement becomes effective. Upon payment of said sum to the Tax Collector, the Tax Collector shall execute and deliver a deed conveying title to said property to PURCHASER. 3. Lot 38 Block 47 in the tract known as "Redwood Park", according to and as shown and delineated upon the map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the 7 th day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-098-090 Lots 51, 52, 53, 54 and 55 Block 47, in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision N . 2", filed in the office of the County Recorder of said County of San Mateo on the 7th day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-098-110 Lot 84 Block 61 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the 7 th day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-102-050 Lot 30 Block 61 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the 7th day of December AD 1908, in Book of Maps No 6 at page 49. Parcel 067-102-120 This agreement shall be null and void if all or any portion of the property is redeemed prior to the effective date of this agreement. This agreement shall also become null and void and the right of redemption restored upon the PURCHASER'S failure to comply with the term and conditions of this agreement. Time is of the essence. §§ 3791,3791.3, 3793 R&T Code TDL 8-13(4/86) Lots 6 7 in Block 55 in the tract known as "Redwood Park", according to and as shown and delineated upon the map "Map of Redwood Park, Subdivision No. 2" filed in the office of the County Recorder of said County of San Mateo, on the 7"' day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-107-020 Lot 18 Block 56 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the 7 th day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-108-060 Lot 1 Block 35 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the 7 th day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-115-010 Lot 15 Block 35 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the 7 th day of December AD 1908, in Book of Maps No. 6 at page 49 Parcel 067-115-080 Lot 38 Block 35 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the offices of the County Recorder of said County of San Mateo, on the 7"' day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-115-150 Lots 34 35 Block 34 as shown on the Map entitled "Map of Redwood Park Subdivision No. 2, San Mateo County, California", which map was filed in the office of the Recorder of San Mateo County, State of California on December 7, 1908 in Book 6 of Maps at page 49. Parcel 067-116-020 Lot 27 28 Block 32 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2" filed in the office of the County Recorder of said County of San Mateo, on the 7th day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-121-050 Lot 32 Block 30 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the 7 th day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-123-140 Lot 35 Block 30 inte tract known as "Redwood Park", according to and as I shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the 7"' day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-123-150 Lots 2 3 4 5 6 Block 29 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the Ph day of December AD 1908, in Book of Maps no. 6 at page 49. Parcel 067-124-020 Lots 4 5 Block 28 as shown on the Map entitled "Map of Redwood Park Subdivision No. 2, San Mateo County, California", which Map was filed in the Recorder of the County of San Mateo, State of California on December 7, 1908 in Book 6 of Maps at page 49. Parcel 067-126-020 Lots 9 10 Block 28 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the 7 th day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-126-050 Lots 30 31 Block 52 in the tract known as "Redwood Park", according to and as shown and delineated upon the Map "Map of Redwood Park, Subdivision No. 2", filed in the office of the County Recorder of said County of San Mateo, on the 7 th day of December AD 1908, in Book of Maps No. 6 at page 49. Parcel 067-136-030 Lot 3 Block 24 in the tract known as "Redwood Park", as shown upon the Map "Map of Redwood Park, Subdivision No. 1", filed in the office of the County Recorder of said County of San Mateo, on the 19th day of October AD 19087, in Book of Maps No. 6 at page 46. Parcel 067-171-110 Lots 11 12 Block 7 in the tract known as "Redwood Park", as shown upon the Map "Map of Redwood Park, Subdivision No. 1" filed in the offices of the County Recorder of said County of San Mateo, on the 19th day of October AD 1908, in Book of Maps No. 6 at page 46. Parcel 067-185-070 Lot 25 Block 7 in the Tract known as "Redwood Park", as shown upon the Map "Map of Redwood Park, Subdivision No. 1", filed in the office of the County Recorder of said County of San Mateo, on the 19th day of October AD 1908, in Book of Maps NO. 6 at page 46. Parcel 067-185-120 This agreement shall be null and void if all or any portion of the property is redeemed prior to the effective date of this agreement. This agreement shall also become null and void and the right of redemption restored upon the PURCHASER'S failure to comply with the term and conditions of this agreement. Time is of the essence. §§ 3791,3791.3, 3793 R&T Code TDB 8-13(4/86) The undersigned hereby agree to the terms and conditions of this agreement and are duly authorized to sign for said agencies, ATTEST: By (Purchaser) (sea/) ATTEST: BOARD OF SUPERVISORS SAN MATEO COUNTY Clerk of the Board of Supervisors By By Deputy Chairman (seal) Pursuant to the provisions of Section 3775 of the Revenue and Taxation Code the goveming body of the City of hereby agrees to the selling price as provided in this agreement. ATTEST. CITY OF CITY By City Clerk Mayor By Deputy (seal) This agreement was submitted to me before execution by the board of supervisors and I have compared the same with the records of San Mateo County relating to the real property described therein. San Mateo County Tax Collector Pursuant to the provisions of Sections 3775 and 3795 of the Revenue and Taxation Code,the Controller agrees to the selling price hereinbefore set forth and approves the foregoing agreement this day of STATE CONTROLLER By NOTE.- EXHIBIT"A"MUST BE ATTACHED TO THIS FORM EXHIBIT "A" First Year Purchase Parcel Description Delinquent Price 067-098-090 Lot 38 Block 47 1991 $800.00 Redwood Park 067-098-110 Lots 51 52 53 54 55 1991 $1,000.00 Block 47 Redwood Park 067-102-050 Lot 84 Block 61 1991 $800.00 Redwood Park 067-102-120 Lot 30 Block 61 1991 $900.00 Redwood Park 067-107-020 Lots 6 7 Block 55 1993 $800.00 Redwood Park 067-108-060 Lot 18 Block 56 1991 $800.00 Redwood Park 067-115-010 Lot 1 Block 35 1993 $800.00 Redwood Park 067-115-080 Lot 15 Block 35 1991 $800.00 Redwood Park 067-115-150 Lot 38 Block 35 1991 $800.00 Redwood Park 067-116-020 Lots 34 35 Block 34 1991 $850.00 Redwood Park 067-121-050 Lots 27 28 Block 32 1991 $850.00 Redwood Park 067-123-140 Lot 32 Block 30 1991 $800.00 Redwood Park 067-123-150 Lot 35 Block 30 1991 $800.00 Redwood Park 067-124-020 Lots 2 3 4 5 6 Block 29 1991 $950.00 Redwood Park 067-126-020 Lots 4 5 Block 28 1991 $850.00 Redwood Park 067-126-050 Lots 9 10 Block 28 1991 $850.00 Redwood Park 067-136-030 Lots 30 31 Block 52 1991 $850.00 Redwood Park 067-171-110 Lot 3 Block 24 1991 $900.00 Redwood Park 067-185-070 Lots 11 12 Block 7 1991 $950.00 Redwood Park 067-185-120 Lot 25 Block 7 1991 $900.00 Redwood Park I RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ACCEPTING GIFT OF REAL PROPERTY AND AUTHORIZING EXECUTION OF CERTIFICATE OF ACCEPTANCE WITH RESPECT THERETO (PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE - LANDS OF PENINSULA OPEN SPACE TRUST) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept, with gratitude, the gift of the real property described in the Gift Deed from Peninsula Open Space Trust, a California Public Benefit Corporation, attached hereto and by this reference made a part hereof. Section Two. The Board of Directors hereby confirms the General Manager's authorization to execute a Certificate of Acceptance for said Gift Deed conveying title to the property being donated to the District in accordance with District Resolution No. 91-28, dated June 26, 1991. Section Three. The General Manager of the District shall cause to be given appropriate notice to the donors of the acceptance of this gift. The General Manager is further authorized to execute any and all other documents necessary to the closing of this transaction. WHEN RECORDED MAIL TO: Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Attention: M. Williams DULY RECORDED WITHOUT FEE Pursuant to Government Code NO TRANSFER TAX DUE Sections 6103, 27383. PUBLIC AGENCY ACQUIRING TITLE, GIFT DEED CALIFORNIA REVENUE AND TAXATION CODE SECTION 11922 By: For a Valuable Consideration, receipt of which is hereby acknowledged PENINSULA OPEN SPACE TRUST, a California non-profit, public benefit corporation Hereby GRANTS to MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a public district, the following described real property in the County of San Mateo, State of California: Lot 21 in Block 33, in the tract known as "Redwood Park" according to and as shown and delineated upon the "Map of Redwood Park Subdivision No. 2" filed in the office of the County Recorder of said County of San Mateo, on the 7'day of December, A.D. 1908, in Book of Maps No. 6 at page 49 CERTIFICATE OF ACCEPTANCE APN: 067-128-020 Govt. Code See.27281 This is to certify that the interest in real property conveyed by the within deed to the Midpeninsula Regional Open Space District,a public district of the State of California,is hereby accepted by Resolution No.91-28 of the Board of Directors,dated June 26, 1991,and the Grantee consents to recordation thereof by its duly authorized officer. Dated: By: COUNTY OF District General Manager On -before me, Personally appeared 0 personally known to me-OR-0 proved to me on the basis of satisfactory evidence to be the person(s)whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), STATE OF CALIFORNIA and that by his/her/their signature(s) on the instrument the person(s),or the Audrey Rust,President entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal. RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ACCEPTING GIFT OF REAL PROPERTY AND AUTHORIZING EXECUTION OF CERTIFICATE OF ACCEPTANCE WITH RESPECT THERETO (PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE - LANDS OF GORHAM, ET AL.) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept, with gratitude,the gift of the real property described in the Gift Deed from John H. Gorham, 11 and Rosamond A. Gorham, Trustees, Roxane G. Mattinson and Elizabeth G. Chilvers, attached hereto and by this reference made a part hereof Section Two. The Board of Directors hereby confirms the General Manager's authorization to execute a Certificate of Acceptance for said Gift Deed conveying title to the property being donated to the District in accordance with District Resolution No. 91-28, dated June 26, 1991. Section Three. The General Manager of the District shall cause to be given appropriate notice to the donors of the acceptance of this gift. The General Manager is further authorized to execute any and all other documents necessary to the closing of this transaction. i WHEN RECORDED MAIL TO: Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Attention: M. Williams DULY RECORDED WITHOUT FEE Pursuant to Government Code NO TRANSFER TAX DUE Sections 6103, 27383. PUBLIC AGENCY ACQUIRING TITLE, GIFT DEED CALIFORNIA REVENUE AND TAXATION CODE SECTION 11922 BY: For a Valuable Consideration,receipt of which is hereby acknowledged,John A. Gorham,II and Rosamond A.Gorham,Trustees of the John A.Gorham, II and Rosamond A. Gorham Trust dated June 13, 1986,as to an undivided one third(1/3)interest as tenants in common,Roxane G. Mattinson,as to an undivided one third(1/3)interest as tenants in common, and Elizabeth G.Chilvers,as to an undivided one third(1/3)interest as tenants in common Hereby GRANTS to MIDPENINSULA REGIONAL OPEN SPACE DISTRICT,a public district,the following described real property in the County of San Mateo,State of California: Lots 5,6, 17 and 18 in Block 49 in the tract known as"Redwood Park"according to and as shown and delineated upon the"Map of Redwood Park,Subdivision No. 2,"filed in the office of the County Recorder of said County of San Mateo,on the 7`h day of December, A.D., 1908,in Book of Maps No.6 at page 49. CERTIFICATE OF ACCEPTANCE Govt.Code Sec.27281 APN: 067-137-030 This is to certify that the interest in real property conveyed by the 067-137-060 within deed to the Midpeninsula Regional Open Space District,a public district of the State of California,is hereby accepted by Resolution No.91-28 of the Board of Directors,dated June 26, 1991,and the Grantee consents to recordation thereof by its duly authorized officer. f'ED SEAL IBERTY DatedC -OREGON ll�NO. 303487By. r. e, Z.JUL 31 2401 t _ e l Manager- COUNTY OF =tIYO I. I On 'J'a.-1'�1 before me, :t4%5Tc m .NPYaEN Personally appeared7:5ohN N. C-o9,h"n IL ANa John A. Gorham, II, Trustee Rv5P,momA K. GorkhAm _ O personally known to me-OR-IA proved to me on the basis of satisfactory evidence !.Lt'.� S �n�,?(t k �� �- L v'6(r to be the person(s)whose name(s) is/are subscribed to the within Rosamond A. Gorham,Trustee instrument and acknowledged to me _ -? that he/she/they executed the same in capacity(his/her/their authorized 'es', HAYDEN and that by his/her/their signaturelsl W-. . on the instrument the personls),or the ne So COMM71199659 entity upon behalf of which the ARYPUBLIC-CALIFORNIAQfNYO COUNTY personlsl acted,executed the instrument.M.EXP.OCT.25,2002-� wIT E S my an a d a E tzabeth G. Chilvers CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT I I State of Salifemia Ss. County of �3� f T� I On APR 1 L_ lad j' tGc_; 1 , before me, kgHc-P1 17 t��t2 i�/, t i�,'� N �r t/31 r Date Name and Title of Officer(e. .,"Jane Doe,Notary personally appeared 6.L-f z 8E-7 l-t C>. C H r l_U E rZ 5 Name(s)of Signer(s) ❑ personally known to me kproved to me on the basis of satisfactory evidence I to be the _ e�rson(s) whose name(s) jalare ) subscribed to the within instrument and Y acknowledged to me that he/she/the executed I g _ the same in his/her/their authorized _capacity(ies), and that by his/her/their signature(s) on the instrument the.person(s), or a the entity upon behalf of which the person(s) OFFICIAL SEAL acted, executed the instrument. KAREN D LIBERTY NOTARY PUBLIC OREGON t•��AISSION NO. 303487 WITNESS my hand and official seal. ;::�1'dtSS10hR?!?,S JULY 31.1001 L I' f Place Notary Seal Above Signature of Notary Public I OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: m t I)Pe&) i N 5 Ls t_ p �,i htvr4 L C.�Pe�N 5(-,ac'C- 1); 5`rg i C7r t �.i fT 717EED Document Date: Number of Pages: i K Signer(s) Other Than Named Above:.,i 4,1 r,) Pt �',G�N aA�Tf_. FZCS R nnC m A.(,n t��1rti�1 , r' iiit tZGxR-tQE C, m R Tr-i N5C N Capacity(ies) Claimed by Signer Signer's Name: FL, z.A66T rt C, C"f-f t L-VC-fz Individual • I Top of thumb here i I ❑ Corporate Officer—Title(s): ❑ Partner—L I Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: r i 0 1999 National Notary Association•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91313.2402•www.natanelnotary.org Prod.No.5907 Reorder.Cell Toll-Free 1-600-8764627 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California i, County of �r, nje, 1(3arha4 ak____ ss. I i C(. l (o DD ! On � before me, Date /' Name and Title of Officer .g.,"Jane Doe,Notary P blic") personally appeared eoxa nf, (a �'7a ff/nso Name(s)of Signer(s) i I I personally known to me X proved to me on the basis of satisfactory evidence `I to be the person(0) whose name(.g) is/aye• subscribed to the within instrument and acknowledged to me that 4e/she/t4ey executed DORIS M.wENGLER the same in 4�her/t4etr authorized Commission# 1227280 1 capacity(ias), and that by 4ia/her4h4&4r x ) -;p;. .. •; Nc tcry Public-California signature(0) on the instrument the person(,), or "unto Barbara County r the entity upon behalf of which the person(,) My Ccmm.Expires Jul 2,2i33 acted, executed the instrument. WITNESS my hand and officjil seal. Place Notary Seal Above Signature of Notary Public l' ) OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. i Description of Attached Docum t Title or Type of Document: 61 Document Date: Number of Pages: / n Signer(s) Other Than Named Above. Dhyl J4 D✓ham 9 /1 D5al)IOAC1 Eli7.a e` h 6:7 GhrJ✓ers ;• Capacity(ies) Claimed by Signer Signer's Name: Individual Top of thumb here l i• ❑ Corporate Officer—Title(s): ❑ Partner—❑ Limited ❑ General I ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator I ❑ Other: I Signer Is Representing: I, i O 1999 National Notary Association•9360 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91313.2402•www.nationalnotary.org Prod.No.5907 Reorder:Call Toll-Free 1-800.876.6827 i RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ACCEPTING GIFT OF REAL PROPERTY (PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE - LANDS OF TABEL AND DAMOTTA) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept, with gratitude,the gift of the real property conveyed by Gift Deed from Eleanor Tabel and Barbara daMotta which was recorded in the Office of the County Recorder of San Mateo County on January 22, 2001, in accordance with District Resolution No. 91-28, dated June 26, 1991, attached hereto and by this reference made a part hereof. Section Two. The General Manager of the District shall cause to be given appropriate notice to the donors of the acceptance of this gift. The General Manager is further authorized to execute any and all other documents necessary to the closing of this transaction. 0OC a �,_J01-007-784 01/22/2001 11:21A DE Fee:NC WHEN RECORDED MAIL TO: Page 1 of 1 Recorded in Official Records County of San Mateo Warren Slocum oIIrIdI eIIr Assessor-Count Clerk-Rec Mid peninsula Regional Recorded By MIDPENINSULAREGIONAL O IPI IEI NII SPA Open Space District 330 Dlstel Circle III IIII IIII III IIII IIII III IIII IIII IIII IIII Los Altos, CA 94022 Attention: M. Williams DULY RECORDED WITHOUT FEE Pursuant to Government Code NO TRANSFER TAX DUE Sections 6103, 27383. PUBLIC AGENCY ACQUIRING TITLE, GIFT DEED CALIFORNIA REVENUE AND TAXATION CODE SECTION 11922 By: For a Valuable Consideration, receipt of which is hereby acknowledged, Eleanor Tabel, who acquired title as Eleanor Alt, as to an undivided one-half interest, and Barbara daMotta, who acquired title as Barbara Alt, as to an undivided one-half interest Hereby GRANTS to MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a public district, the following described real property in the County of San Mateo, State of California: Lot 15, in Block 61in the tract known as "Redwood Park" according to and as shown and delineated upon the "Map of Redwood Park, Subdivision No. 2," filed in the office of the County Recorder of said County of San Mateo, on the 7th day of December, A.D., 1908, in Book of Maps No. 6 at page 49. CERTIFICATE OF ACCEPTANCE tISA ZADEJC Govt. Code Sec. 27281 APN: 067-102-030 C Co>r*r�slan•lTl7st3 This is to certify that the interest in real property conveyed NDloy PRE¢ by the within deed to the Midpeninsula Regional Open Santa Ckra Clxmly Space District,a public district of the State of California,is MI►Oornm,OONSeplRAIM114 hereby accepted by Resolution No. 91-28 of the Board of Directors,dated June 26, 1991,and the Grantee consents to recordation thereof by its duly authorized officer. }ya > COUNTY OF + AJ '� Tt . Dated: vi r On �'1"�� 0 i before me,Z/5� � Ky A, �,!�?y F�t!{�G/C- _ By: Personally appeared f`�.l .fir?�C � zL.4f�r� j``AS�e��e�fct/'� Dlsk tGe er a f ❑personally known to me-OR-4(proved to me on the basis of satisfactory evidence to be the persor(stiwhose nam�is) *+r�subscribed to the within instrument and acknowledged to me that he/51w hey executed the samtt_ ,. in N&Ae[ heir,authorized capacitAes)" STATE OF CALIFORNIA and that byt erLeinsigneturilsli/ ' on the instrument the wsonts))or the Eleanor Tabel• entity upon behalf of which 04 person(1acted,executed the instrument. WITNESS my hand and official seal. Barbara daMotta Regional Open F ice REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-55 Meeting 0 1-10 April 25, 2001 AGENDA ITEM 3 AGENDA ITEM Authorization for the General Manager to Modify the Agreement for Architectural and Engineering Services with Panko Architects for the Office Improvements at 330 Distel Circle in Los Altos, and Authorization for the General Manager to Implement Change Orders with the General Contractor for the Office Improvements Contract GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in this report. 2. Authorize the General Manager to modify the existing agreement with Panko Architects to include design and engineering services, not to exceed an additional $9,000, for modifications to office space not included in the original scope of work for the office improvements project. 3. Authorize the General Manager to modify the existing contract with Bay Construction Services, Inc. to include change orders for additional work on modifications to office space not included in the original scope of work, for an amount not to exceed $31,000. DISCUSSION In late 1999, it was determined that the increase in administrative staff positions would necessitate the need for additional space within the existing administrative office building at 330 Distel Circle in Los Altos. A staff committee was formed to prepare a draft plan, which outlined possible solutions. Management Team reviewed the plan, approved it in concept, again circulated the proposed plans back to staff for comment, and recommended that an architect be retained to generate plans, specifications, and bid documents. It was also recommended that the architect assist in the permitting, contractor selection, and construction administration. Stanley Panko of San Mateo was chosen to provide these architectural services. In addition to the interior architectural office improvements, it was determined that certain other repairs and improvements to the building were necessary to bring the building up to current building codes. Mr. Panko's scope of work was expanded to include not only architectural plans, but mechanical and electrical engineering plans as well. Consequently, Mr. Panko's fees were projected to increase by $7,500, which changed the total amount of his contract from$24,000 to $31,500. At your special meeting December 20, 2000 (see Report R-00-157), you authorized the increased amount. Except for monitoring some remaining construction, the Architect has completed most of the services included in the Phase I and II scopes of work. 330 Distel Circle * Los Altos,CA 94022-1404 * Phone:650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org * Web site:www.openspace.org *-g ff- HF—REE Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C. N itz •General Manager:L.Craig Britton Regional Open F ice Am ti.►-�... �.....� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-55 Meeting 01-10 April 25, 2001 AGENDA ITEM 3 AGENDA ITEM Authorization for the General Manager to Modify the Agreement for Architectural and Engineering Services with Panko Architects for the Office Improvements at 330 Distel Circle in Los Altos, and Authorization for the General Manager to Implement Change O rs w the General Contractor for ! the Office Improvements Contract GENERAL MANAGER'S RECOMMENDAT 1. Determine that the recommended actions are categorically exempt fr the California Environmental Quality Act as set out in this report. 2. Authorize the General Manager to modify the existing agreement with Panko Architects to include design and engineering services, not to exceed an additional $9,000, for modifications to office space not included in the original scope of work for the office improvements project. 3. Authorize the General Manager to modify the existing contract with Bay Construction Services, Inc. to include change orders for additional work on modifications to office space not included in the original scope of work, for an amount not to exceed $31,000. DISCUSSION I j In late 1999, it was determined that the increase in administrative staff positions would necessitate the need for additional space within the existing administrative office building at 330 Distel Circle in Los Altos. A staff committee was formed to prepare a draft plan, which outlined possible solutions. Management Team reviewed the plan, approved it in concept, again circulated the proposed plans back to staff for comment, and recommended that an architect be retained to generate plans, specifications, and bid documents. It was also recommended that the architect assist in the permitting, contractor selection, and construction administration. Stanley Panko of San Mateo was chosen to provide these architectural services. In addition to the interior architectural office improvements, it was determined that certain other repairs and improvements to the building were necessary to bring the building up to current building codes. Mr. Panko's scope of work was expanded to include not only architectural plans, but mechanical and electrical engineering plans as well. Consequently, Mr. Panko's fees were projected to increase by $7,500, which changed the total amount of his contract from$24,000 to $32,500. At your special meeting December 20, 2000 (see Report R-00-157), you authorized the increased amount. Except for monitoring some remaining construction, the Architect has completed most of the services included in the Phase I and II scopes of work. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org ®MaE" Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-55 Page 2 At your February 14, 2001 meeting, you awarded a contract to Bay Construction Services, Inc. of Hayward, CA for improvements to the administrative office building in an amount not to exceed $158,573 (see Report R-01-18). Phase I of the improvement project is substantially complete. Approval from the City of Los Altos Planning Department for the expansion of the Long Ridge Room and the Kitchen (Alternates 1 & 2 in the bid documents) has been obtained. Subsequent approval for building permits for this work is pending and is expected by April 25, 2001. Therefore, work on Phase II should begin before the end of April and be completed in less than three weeks (approximately May 18, 2001). At your March 28, 2001 meeting, you approved the fiscal year budget(see Report R-01-45), which included a total of$269,000 for improvements to the Administrative Office Building. A portion of this amount, $50,000, was projected to cover the cost of modifications to the approximately 1,600 square feet of office space retained for District use when the building's rental space changed tenants in the Spring of 2000 (see attached graphic of the building). This portion of work has been designated as P g Phase III of the overall project. The intent of these improvements is to accommodate the particular needs of the Acquisition Department in a new location. Interior wall changes and associated work will include the following: • Maintain doorway from main corridor, eliminate secondary doorway • Provide minimum 240-square foot storage area - walls may be reconstructed as necessary • Provide 2 enclosed offices - minimum size same as "Offices 28A/B" (see attached graphic) w/exterior and interior windows • Provide space for 3 work stations - min. size same as "General Office 12" (see attached graphic), locate along windows where possible (District will order modular work stations) • Incorporate space for 12 5-drawer file cabinets • Provide one meeting room/space • Incorporate skylight over interior area, if possible The Board did not previously decide to proceed with Phase III. However, staff believes this work is needed now to accommodate the increase in administrative staff positions and provide additional meeting rooms. Staff believes that the improvements to this 1,600 square-foot area are relatively minor and could be implemented most cost-effectively by change order to the current office improvement contract, utilizing the engineering services of the architect presently retained for Phases I and II of the office improvements. As both Panko Architects and Bay Construction Services have performed well, it is reasonable to expect them to continue the same efforts in this subsequent phase. In addition, their familiarity with the facility and their availability to perform the work immediately should allow for a much earlier overall completion date. Assuming that you authorize the additional design and construction to proceed by change order to the current contract, Phase III improvements might be able to begin as early as May 15, 2001 and be completed sometime in June 2001. Due to its location in the building, all work conducted after April 21, 2001, should have a very modest impact on day-to-day office activities. i R-01-55 Page 3 Project Costs Panko Architects has submitted a proposal for the design and engineering of plans and specifications for Phase III of the office improvements at a projected cost of$9,000. Staff estimates that, given the condition of the existing space, the total construction costs of the Phase III renovations will not exceed $31,000. Once the plans are submitted and approved, a request to generate cost estimates for the work would be transmitted to Bay Construction Services, Inc. If this amount is within the available budget, a change order would be generated and a notice-to-proceed issued. Fundine In the Budget for FY 2001-2002, you approved $269,000 for the improvements to the administrative office building at 330 Distel Circle. The improvements addressed in the proposed Phase III construction were allotted $50,000 of this amount. Subsequent phases of construction include the re- roofing of the "tenant's" space and the re-surfacing and striping of the parking lot. Staff estimates that the allocated budget will be sufficient to fund all phases of the proposed improvements in FY 2001- 2002 CEOA COMPLIANCE Project Description The project consists of minor alterations to the District's existing administrative office in the City of Los Altos. Alterations include demolition of certain interior walls, construction of new interior walls, relocation of electrical and communications outlets, an approximately 80 square-foot expansion of the floor area, and replacement of certain windows. CEOA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Section 15302. Categorical Exemption 15302 - Replacement or Reconstruction The proposed alterations will replace certain interior building elements such as, walls and electrical'and communications outlets; and reconstruct and expand a minor floor area. The structure will have substantially the same purpose and capacity before and after the project is implemented. Prepared by: John Cahill, Open Space Planner II Contact Person: Same as above PHASE III PLAN FOR MROSD MAIN OFFICE April 2001 to Next Significant Staff Growth General Office Offices Space 12 28A & 28B ir- ---------- _ ----------------------- , ti -�---- - c: PRO.aPc. 4 LlMm; _____i COPY OOM� o -• - .01,ROOM STORE1 flOOM ......, --- grrLl. i , r — rvr aoua SU'.._ ` - �. Ldtl ROOM - -- - ' • _ � � � ; MAP ROOM .�, _ _ COWRROOM i i i , fi ' �• `� i__________ ------- Fear Existing -1 , 600 square feet to be renovated Regional Open S ice yea MIDPENINSULA REGIONAL OPEN SPACE DISTRICT i R-01-54 Meeting 00-10 April 25, 2W1 AGENDA ITEM 4 AGENDA ITEM Land and Water Conservation Fund Grant Application for the Pulgas Ridge Open Space Preserve Public Access Improvement Project GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that no further environmental documentation is required under the California Environmental Quality Act based on the findings as set out in this report. 2. Adopt the attached resolution approving the application for a Land and Water Conservation Fund Grant for the Pulgas Ridge Open Space Preserve Public Access Improvement Project. DISCUSSION Land and Water Conservation Fund I The Land and Water Conservation Fund Program (LWCF) provides assistance to federal agencies as well as the 50 states and six U.S. territories. The money allocated may be used for statewide planning and for the acquisition and development of outdoor recreation areas and facilities. The program is administered by the National Park Service (NPS), who in 1965 designated a 25-year period for the program. It was extended for another 25-year period in 1990, which will end in January 2015. Under the provisions of the California Outdoor Recreation Resources Plan Act of 1967, the expenditure of funds allocated to California is administered by the Director of the State Department of Parks and Recreation (DPR). The local agencies' share of available funds is divided on the basis of population in northern California (40%) and southern California (60%). Local agencies eligible for funding are counties, cities, recreation and park districts, and special districts with authority to acquire, develop, operate, and maintain public park and recreation areas. The LWCF program requires at least a 50% matching contribution. If a grant is funded, the applicant is expected to fund the entire project amount, 50% or less of which will be reimbursed when the project is completed. Only projects reflecting the high priorities identified in the program's criteria have been funded in the PP Y past. The to priority activities include walking, trail hiking, picnicking, nature study, P 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org •Web site:www.openspace.org I Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-54 Page 2 and bird watching. Support facilities, such as parking areas, restrooms, and undergrounding of utilities are given 50% of the priority rating of the activity they support. However, support facilities essential for public access to natural resource areas are given full credit. The District submitted a LWCF grant application for the Pulgas Ridge Open Space Preserve Public Access Improvement Project in October 1995. Funding for the program was very limited during that fiscal cycle, so the District did not receive an award for the project (see Report R-95-113). However, the District has been successful with many LWCF grants in the past: Pulgas Ridge Open Space Preserve was originally purchased, in part, with LWCF funds, and the preserve's Cordilleras and Blue Oaks Trails at were constructed with LWCF funding. Other District projects funded by the LWCF are the Windy Hill Staging Area Project and, last year, the construction of a segment of the Bay Area Ridge Trail and parking area at Saratoga Gap Open Space Preserve, for which the District was awarded $30,105. LWCF Grants were also secured for assistance with the acquisition of St. Joseph's Hill, Thornewood, Ravenswood, Rancho San Antonio, and Foothills Open Space Preserves, as well as Stevens Creek Shoreline Nature Study Area and Edgewood San Mateo County Park. Project Descri tp ion The proposed project, very similar to the grant application submitted in October 1995, includes the demolition of the former Hassler Health Home sewage treatment facility, the construction of a new 20-car parking and staging area at this site, with restrooms, trailhead signage, and construction of two new trails, including an additional 1.4-mile trail segment. The entire project is anticipated to cost approximately $297,210 (see Exhibit A). The amount requested in the grant application would be for $148,605. The proposed South Canyon Trail will extend from the Blue Oak Trail through the preserve's south canyon, eventually connecting with the Polly Geraci Trail. This trail segment will form an alternative loop that avoids using the paved road sections and bypasses the disturbed former hospital building site. The second proposed trail will connect the proposed parking facility with the "whole access" Cordilleras Trail via the right of way for Edmonds Road. The newly proposed third trail will extend from the Hassler Trail and ascend to the ridge on the former Benedetti property adjoining San Francisco Water Department lands. The trail will then traverse the ridge and descend to the Polly Geraci Trail. This project will improve access to Pulgas Ridge Open Space Preserve for a nearby urban population of approximately 650,000 people, and a regional population of almost two and one- half million people. It will also increase the variety of high priority recreational opportunities provided to preserve visitors such as trail hiking, bird watching, nature study, walking, and picnicking. In addition, the new parking facility, with its connection to the "whole access" Cordilleras Trail, will facilitate use of the preserve by families with young children, the elderly, and people with disabilities. r R-01-54 Page 3 CEQA COMPLIANCE On September 27, 1995, the District complied with the California Environmental Quality Act (CEQA) by approving a Mitigated Negative Declaration and adopting a Mitigation Monitoring Program for the Pulgas Ridge Open Space Preserve Public Access Improvement Project. CEQA provides that after a negative declaration has been adopted for a project, no subsequent environmental documentation is required, unless the lead agency determines that there have been substantial changes to the project or to the circumstances concerning the project, which involve new significant environmental effects, or determines that there is new information of substantial importance showing that the project will have significant environmental effects not previously discussed, or that the significant effects previously examined will be substantially more severe than previously shown. CEQA Guidelines Section 15162. There is one minor modification of the project described in Report R-95-113, which does not have the potential of having a significant effect on the environment. This consists of the addition of an approximately 1.4-mile segment of newly constructed trail. Staff has reviewed and evaluated this modification and determined that none of the conditions listed, which would require preparation of a subsequent environmental document, in Guideline Section 15162 exist. Therefore, staff recommends that the Board determine that no further environmental documentation is required. Prepared by: Douglas Vu, Open Space Planner Contact Person: Cathy Woodbury, Planning Manager RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE APPLICATION FOR LAND AND WATER CONSERVATION FUNDS FOR THE PULGAS RIDGE OPEN SPACE PRESERVE PUBLIC ACCESS IMPROVEMENT PROJECT WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a Federal Land and Water Conservation Fund Grant-In-Aid Program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing facilities for public outdoor recreation purposes; and WHEREAS, the State Department of Parks and Recreation is responsible for administration of the program within the State, setting up necessary rules and procedures governing application by local agencies under the program; and WHEREAS, said adopted procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of applications and the availability of local matching funds prior to submission of said applications to the State; and WHEREAS, the proposed Pulgas Ridge Open Space Preserve Public Access Improvement Project is consistent with the Statewide Comprehensive Recreation Resources Plan: California Outdoor Recreation Plan -1994; and WHEREAS, the project must be compatible with the land and use plans of those jurisdictions immediately surrounding the project. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District hereby: Approves the filing of an application for Land and Water Conservation Fund assistance; and Certifies that said agency has matching funds from Midpeninsula Regional Open Space District's General Fund and can finance 100 percent of the project, half of which will be reimbursed; and Certifies that the project is compatible with the land use plans of those jurisdictions immediately surrounding the project; and Appoints the General Manager as agent of the Midpeninsula Regional Open Space District to conduct all negotiations and execute and submit all documents, including, but not limited to applications, agreements, amendments, billing statements and so on which may be necessary for the completion of the aforementioned project. Regional Open " ice 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-54 Meeting 00-10 April 25, 2001 AGENDA ITEM 4 AGENDA ITEM Land and Water Conservation Fund Grant Application for the as ace Ridge Open S PP g P P Preserve Public Access Improvement Project GENERAL MANAGER'S univy 1. Determine that no further environmental documentation is required under the California Environmental Quality Act based on the findings as set out in this report. 2. Adopt the attached resolution approving the application for a Land and Water Conservation Fund Grant for the Pulgas Ridge Open Space Preserve Public Access i Improvement Project. DISCUSSION Land and Water Conservation Fund The Land and Water Conservation Fund Program (LWCF) provides assistance to federal states and six U.S. territories. The money allocated may be used for agencies as well as the 50 sta g Y Y statewide planning and for the acquisition and development of outdoor recreation areas and facilities. The program is administered by the National Park Service (NPS), who in 1965 designated a 25-year period for the program. It was extended for another 25-year period in 1990 which will end in January2015. Under the provisions of the California Outdoor Recreation Resources Plan Act of 1967, the expenditure of funds allocated to California is administered by the Director of the State Department of Parks and Recreation (DPR). i The local agencies' share of available funds is divided on the basis of population in northern California (40%) and southern California (60%). Local agencies eligible for funding are counties, cities, recreation and park districts, and special districts with authority to acquire, develop, operate, and maintain public park and recreation areas. The LWCF program requires at least a 50% matching contribution. If a grant is funded, the applicant is expected to fund the entire project amount, 50% or less of which will be reimbursed when the project is completed. i Only projects reflecting the high priorities identified in the program's criteria have been funded in the past. The top priority activities include walking, trail hiking, picnicking, nature study, 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-54 Page 2 and bird watching. Support facilities, such as parking areas, restrooms, and undergrounding of utilities are given 50% of the priority rating of the activity they support. However, support facilities essential for public access to natural resource areas are given full credit. The District submitted a LWCF grant application for the Pulgas Ridge Open Space Preserve Public Access Improvement Project in October 1995. Funding for the program was very limited during that fiscal cycle, so the District did not receive an award for the project (see Report R-95-113). However, the District has been successful with many LWCF grants in the past: Pulgas Ridge Open Space Preserve was originally purchased, in part, with LWCF funds, and the preserve's Cordilleras and Blue Oaks Trails at were constructed with LWCF funding. Other District projects funded by the LWCF are the Windy Hill Staging Area Project and, last year, the construction of a segment of the Bay Area Ridge Trail and parking area at Saratoga Gap Open Space Preserve, for which the District was awarded $30,105. LWCF Grants were also secured for assistance with the acquisition of St. Joseph's Hill, Thornewood, Ravenswood, Rancho San Antonio, and Foothills Open Space Preserves, as well as Stevens Creek Shoreline Nature Study Area and Edgewood San Mateo County Park. Project Description The proposed project, very similar to the grant application submitted in October 1995, includes the demolition of the former Hassler Health Home sewage treatment facility, the construction of a new 20-car parking and staging area at this site, with restrooms, trailhead signage, and construction of two new trails, including an additional 1.4-mile trail segment. The entire project is anticipated to cost approximately $343,313 (see Exhibit A). The amount requested in the grant application would be for $171,656. The proposed South Canyon Trail will extend from the Blue Oak Trail through the preserve's south canyon, eventually connecting with the Polly Geraci Trail. This trail segment will form an alternative loop that avoids using the paved road sections and bypasses the disturbed former hospital building site. The second proposed trail will connect the proposed parking facility with the "whole access" Cordilleras Trail via the right of way for Edmonds Road. The newly proposed third trail will extend from the Hassler Trail and ascend to the ridge on the former Benedetti property adjoining San Francisco Water Department lands. The trail will then traverse the ridge and descend to the Polly Geraci Trail. This project will improve access to Pulgas Ridge Open Space Preserve for a nearby urban population of approximately 650,000 people, and a regional population of almost two and one- half million people. It will also increase the variety of high priority recreational opportunities provided to preserve visitors such as trail hiking, bird watching, nature study, walking, and picnicking. In addition, the new parking facility, with its connection to the "whole access" Cordilleras Trail, will facilitate use of the preserve by families with young children, the elderly, and people with disabilities. R-01-54 Page 3 CEQA COMPLIANCE On September 27, 1995, the District complied with the California Environmental Quality Act (CEQA) by approving a Mitigated Negative Declaration and adopting a Mitigation Monitoring Program for the Pulgas Ridge Open Space Preserve Public Access Improvement Project. CEQA provides that after a negative declaration has been adopted for a project, no subsequent environmental documentation is required, unless the lead agency determines that there have been substantial changes to the project or to the circumstances concerning the project, which involve new significant environmental effects, or determines that there is new information of substantial importance showing that the project will have significant environmental effects not previously discussed, or that the significant effects previously examined will be substantially more severe than previously shown. CEQA Guidelines Section 15162. There is one minor modification of the project described in Report R-95-113, which does not have the potential of having a significant effect on the environment. This consists of the addition of an approximately 1.4-mile segment of newly constructed trail. Staff has reviewed and evaluated this modification and determined that none of the conditions listed, which would require preparation of a subsequent environmental document, in Guideline Section 15162 exist. Therefore, staff recommends that the Board determine that no further environmental documentation is required. Prepared by: Douglas Vu, Open Space Planner Contact Person: Cathy Woodbury, Planning Manager I RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE APPLICATION FOR LAND AND WATER CONSERVATION FUNDS FOR THE PULGAS RIDGE OPEN SPACE PRESERVE PUBLIC ACCESS IMPROVEMENT PROJECT WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a Federal Land and Water Conservation Fund Grant-In-Aid Program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing facilities for public outdoor recreation purposes; and WHEREAS, the State Department of Parks and Recreation is responsible for administration of the program within the State, setting up necessary rules and procedures governing application by local agencies under the program; and WHEREAS, said adopted procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of applications and the availability of local matching funds prior to submission of said applications to the State; and WHEREAS, the proposed Pulgas Ridge Open Space Preserve Public Access Improvement Project is consistent with the Statewide Comprehensive Recreation reation Resources Plan: California Outdoor � i Recreation Plan - 1994; and WHEREAS, the project must be compatible with the land and use plans of those jurisdictions immediately surrounding the project. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District hereby: Approves the filing of an application for Land and Water Conservation Fund assistance; and Certifies that said agency has matching funds from Midpeninsula Regional Open Space District's General Fund and can finance 100 percent of the project, half of which will be reimbursed; and Certifies that the project is compatible with the land use plans of those jurisdictions immediately surrounding the project; and Appoints the General Manager as agent of the Midpeninsula Regional Open Space District to conduct all negotiations and execute and submit all documents, including, but not limited to applications, agreements, amendments, billing statements and so on which may be necessary for the completion of the aforementioned project. Pulgas age Open Space Preserve i i INIIi -i i r r , kt jv!" sed Beneotfti \ 1 g -77 ,1 r • i 4 a PSI , --. ��a-�r �. "v; ,.`_r'`. A,w • �-.... en •. � -faord`tieras 4 l , u Oak A - -._ i • n ; � r prapoSO Cotd Hie ras VAV - r _ onnecion t ( Ong osed� w L-at } es troom ti Proposed Trails 0 1000 2000 Feet MROSD Creeks Exhibit A i Claims No. 01-08 Meeting 01-10 Date: April 25, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1673 331.40 ADT Security Services Alarm Services 1674 753.48 Allied Auto Works Vehicle Maintenance&Repairs 1675 598.50 Ang Newspapers Recruitment Advertisement 1676 72.30 AT&T Telephone Service 1677 52.93 Gordon Baillie Reimbursement--Office Supplies 1678 889.70 Big Creek Lumber Lumber-Fencing 1679 798.75 Building Abatement Analytics Asbestos Air Sampling-Annex 1680 444.70 California Trails Foundation 2001 Trail Days Event Merchandise 1681 146.11 California Water Service Company Water Service 1682 119.56 Caltrans-Department of Transportation 5 Yr. Lease-Hwy 84/La Honda Creek OSP 1683 1,980.00 Cambria Corporation Server Installation 1684 250.00 Camino Medical Group Medical Services 1685 369.36 Cole Supply Co., Inc. Janitorial Supplies 1686 172.80 Frank Deto Reimbursement--Uniform Boots 1687 47.16 G&K Services Shop Towel Service 1688 517.46 GreenWaste Recovery, Inc. Garbage&Recycling Service 1689 2,060.66 Howard Rome Martin&Ridley LLP Legal Services 1690 31.42 Hyster Sales Company Equipment Parts 1691 104.54 Kitterman Truck Body&Equipment, Inc. Vehicle Parts 1692 423.88 Lanier Worldwide, Inc. Copy Leases and Toner 1693 911.80 Legislative Intent Service Legal Research Services 1694 1,105.00 Macias, Company Gini&Com an Audit Services 1695 396.36 Paul McKowan Reimbursement--Supplies 1696 160.87 MCI Worldcom Long Distance Phone Service 1697 322.49 Minton s Lumber&Supply Field Supplies 1698 2,106.52 Office Depot Office Supplies 1699 1,819.50 Office Team Temporary Office Employee Service 1700 116.87 Orchard Supply Hardware Field Supplies 1701 1,256.30 Pacific Bell Telephone Telephone Service 1702 3,477.74 Pacific Water Systems Installation of UV Water Systems-SRO 1703 841.05 Pitney Bowes Credit Corporation Postage Machine Lease&Meter 1704 7.29 Rancho Ace Hardware Field Supplies 1705 137.70 Redwood Trading Post 10 Safety Fair Supplies 1706 7.55 Roberts Hardware Field Supplies 1707 3,572.55 Roy's Repair Service Vehicle Maintenance&Repairs 1708 92.25 Safety-Kleen Systems, Inc. Solvent Tank Service 1709 660.44 San Francisco Chronicle Recruitment Advertisement 1710 754.00 Santa Clara County Dept. of Environmental Health Permit Fees-Storage of Hazardous Materials 1711 371.00 Sequoia Analytical Water System Testing 1712 517.48 Stevens Creek Dodge Vehicle Repairs 1713 194.34 Summit Industrial Equipment, Inc. Equipment Repairs 1714 174.96 Summit Uniforms Uniforms 1715 496.01 Tadco Supply Field Supplies 1716 565.66 Target Specialty Products Weed Abatement Materials 1717 65.00 Terminix Pest Control Service 1718 22.54 The Bicycle Outfitter Bicycle Maintenance&Repairs 1719 388.13 US Bank Note Paying Agent Fees 1720 148.00 Verio/Best Internet Internet Service Charges 1721 225.00 Verio, Inc. -20 Internet Service Charges Page 1 Claims No. 01-08 Meeting 01-10 Date: April 25, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1722 284.00 Rich Voss Trucking Trucking Fees 1723 96.10 W.W. Grainger Enterprise Rental-Woodstove Accessory 1724 104.01 Westgroup Payment Center On-Line Legal Service 1725 1,600.00 West Valley-Mission Community College District 4-Wheel Drive Training-8 Students 1726 248.84 Wilcox Miller&Nelson Recruitment Advertisement 1727 123.80 Michael Williams Reimbursement-Mileage and Business Mtgs. 1728 600.00 Roberta Wolfe Recording Services 1729R 177.74 Susannah'Anderson Minshall Reimbursement--Supplies 1730R 240.00 Bay Area Open Space Council Conference-42 Attendees 1731R 350.00 *1 Kinko's Copy Room Cabinet 1732R 2,707.50 Resource Strategies Inc. Digital Aerial Imagery 1733R 8.03 *2 UPS Parcel Post Service 1734R 315.26 Petty Cash Local Business Meeting Expense, Nature Center Supplies, Postage&Office Supplies Totals 37,934.39 *1 Urgent Check Issued April 20, 2001 *2 Urgent Check Issued April 25, 2001 Page 2 Claims No. 01-08 Meeting 01-10 Date: April 25, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1673 331.40 ADT Security Services Alarm Services 1674 753.48 Allied Auto Works Vehicle Maintenance&Repairs 1675 598.50 Ang Newspapers Recruitment Advertisement 1676 72.30 AT&T Telephone Service 1677 52.93 Gordon Baillie Reimbursement--Office Supplies 1678 889.70 Big Creek Lumber Lumber-Fencing 1679 798.75 Building Abatement Analytics Asbestos Air Sampling-Annex 1680 444.70 California Trails Foundation 2001 Trail Days Event Merchandise 1681 146.11 California Water Service Company Water Service 1682 119.56 Caltrans-Department of Transportation 5 Yr. Lease-Hwy 84/La Honda Creek OSP 1683 1,980.00 Cambria Corporation Server Installation 1684 250.00 Camino Medical Group Medical Services 1685 369.36 Cole Supply Co., Inc. Janitorial Supplies 1686 172.80 Frank Deto Reimbursement--Uniform Boots 1687 47.16 G&K Services Shop Towel Service 1688 517.46 GreenWaste Recovery, Inc. Garbage&Recycling Service 1689 2,060.66 Howard Rome Martin&Ridley LLP Legal Services 1690 31.42 Hyster Sales Company Equipment Parts 1691 104.54 Kitterman Truck Body&Equipment, Inc. Vehicle Parts 1692 423.88 Lanier Worldwide, Inc. Copy Leases and Toner 1693 911.80 Legislative Intent Service Legal Research Services 1694 1,105.00 Macias, Gini&Company Audit Services 1695 396.36 Paul McKowan Reimbursement--Supplies 1696 160.87 MCI Worldcom Long Distance Phone Service 1697 322.49 Minton's Lumber&Supply Field Supplies 1698 2,106.52 Office Depot Office Supplies 1699 1,819.50 Office Team Temporary Office Employee Service 1700 116.87 Orchard Supply Hardware Field Supplies 1701 1,256.30 Pacific Bell Telephone Telephone Service 1702 3,477.74 Pacific Water Systems Installation of UV Water Systems-SRO 1703 841.05 Pitney Bowes Credit Corporation Postage Machine Lease&Meter 1704 7.29 Rancho Ace Hardware Field Supplies 1705 137.70 Redwood Trading Post Safety Fair Supplies 1706 7.55 Roberts Hardware Field Supplies 1707 3,572.55 Roy's Repair Service Vehicle Maintenance&Repairs 1708 92.25 Safety-Kleen Systems, Inc. Solvent Tank Service 1709 660.44 San Francisco Chronicle Recruitment Advertisement 1710 754.00 Santa Clara County Dept. of Environmental Health Permit Fees-Storage of Hazardous Materials 1711 371.00 Sequoia Analytical Water System Testing 1712 517.48 Stevens Creek Dodge Vehicle Repairs 1713 194.34 Summit Industrial Equipment, Inc. Equipment Repairs 1714 174.96 Summit Uniforms Uniforms 1715 496.01 Tadco Supply Field Supplies 1716 565.66 Target Specialty Products Weed Abatement Materials 1717 65.00 Terminix Pest Control Service 1718 22.54 The Bicycle Outfitter Bicycle Maintenance&Repairs 1719 388.13 US Bank Note Paying Agent Fees 1720 148.00 Verio/Best Internet Internet Service Charges 1721 225.00 Verio, Inc. -20 Internet Service Charges Page 1 Claims No. 01-08 Meeting 01-10 Date: April 25, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1722 284.00 Rich Voss Trucking Trucking Fees 1723 96.10 W.W. Grainger Enterprise Rental-Woodstove Accessory j 1724 104.01 Westgroup Payment Center On-Line Legal Service 1725 1,600.00 West Valley-Mission Community College District 4-Wheel Drive Training-8 Students 1726 248.84 Wilcox Miller&Nelson Recruitment Advertisement 1727 123.74 Michael Williams Reimbursement-Mileage and Business Mtgs. 1728 600.00 Roberta Wolfe Recording Services Totals 34,135.80 I Page 2 I Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: April 20, 2001 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org INTEROFFICE MEMORANDUM April 16, 2001 TO: C. Britton, General Manger FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month March Year 2001 VIOLATIONS CITES TOTALS CRIMES TOTALS Bicycles Auto burglary 5 Closed area 3 5 Assault 1 Speed 0 2 Poss. < I oz. Marijuana I Helmet 3 13 Night-riding 0 2 ACCIDENTS/INCIDENTS Unsafe operation 0 0 Bicycle accident 2 Dogs Vehicle accident 1 Prohibited area 0 3 Hiking/Running accident 0 Off-leash 7 11 LZ air evacuation 2 Off-road vehicles 1 4 Other first aid 1 Closed area 2 4 After hours 1 15 ENFORCEMENT Fishing 0 0 Parking citations . 139 Vandalism 0 7 Other citations 19 Parking 137 149 Written warnings 76 Parking after hours 2 25 Arrests 0 Dumping/littering 0 0 Police assistance 0 Campfires 0 0 Camping 1 1 MUTUAL AID Weapons Accident 2 Actual contact 0 0 Fire (vehicle) 1 Report only 0 0 Law enforcement 1 Evidence of 0 0 Landing zone off-site 0 Unlawful trail construction 0 1 Resisting Peace Officer 1 —1 SUMMARIES OF SIGNIFICANT INCIDENTS Mar. 8 D. Danielson saw two bicyclists descending a steep hillside in Teague Hill OSP. Their tracks left a deep scar in the forest duff. They were near a terminus of an illegally built trail that has been restored by county park staff and volunteers. One bicyclist fled uphill and the other was issued a citation for "Bicycle in a Closed Area." The violator made several statements against District bicycle regulations and policies. Mar. 8 A car parked in the interior of RSA received a "Vehicle in a Prohibited Area" citation. The woman told K. Carlson that she drove into the area to wash and dry her crystals. The car was a silver Mercedes. Mar. 10 Four visitors in a closed area of Sierra Azul were observed by B. Malone. One visitor became verbally abusive and attempted to leave. B. Malone blocked him and issued two citations and two warnings. Mar. 17 An illegal trail was reopened in Sierra Azul. Brush was cut and bicycle jumps created. K. Carlson and T. Randall. Mar. 17 A purse and cellular telephone were taken from a car parked in the equestrian lot at RSA. The visitor was not willing to wait for a sheriff's deputy to take a police report. T. Lausten. Mar. 17 Visitors to Los Trancos returned to their car after a hike to find the front window on their vehicle broken and approximately $250 worth of items stolen. C. Barresi responded and took a report. Mar. 18 A county sheriff's deputy requested assistance in Stevens Creek Park, after a beer bottle was thrown at his vehicle. K. Carlson and T. Randall stopped one visitor who was intoxicated. The deputy arrived and arrested the visitor. Mar. 23 Breaking and entering of two vehicles parked in the equestrian lot at RSA occurred before 8 a.m. A purse with credit cards and money was taken from one of them. C. Sparks-Hart P Y p handled the incident, a police report was made and fingerprints taken. Mar. 24 Two drivers wanted the same parking spot at RSA, resulting in a verbal dispute between the them. C. Sparks-Hart was waved down and requested a sheriff's deputy to respond. The parties reached an agreement and the deputy was cancelled. Mar. 25 L. Paterson attempted to stop a runner with two dogs off leash at Windy Hill OSP. He ran past, brushing into her as he headed downhill. She called for assistance and J. Smith, S. Anderson-Minshall, and T. Lausten responded. J. Smith located the man about 2.5 miles from the original stop. He was cited for "Dogs Off Leash," an infraction, and "Resisting an Officer," a misdemeanor. Vandalism: 9 A fence was cut and a sign scratched at Sierra Azul. 13 A fence was cut and locking post loosened at RSA. 14 On Hwy frontage at Bear Creek Redwoods a wire fence was cut in three places. 14 On Hwy frontage at Bear Creek Redwoods a pipe gate was rammed by a vehicle, knocking the post loose. 15 A regulation sign at Los Trancos was pulled out and thrown in the brush. 25 A marker was used to write "smoke pot" on a fire lane sign at Windy Hill OSP. 28 Glass panels were broken on a building at Mt. Umunhum. Regional Open S ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 12, 2001 E. P. Hayes and Barbara J. Hayes 4000 N. Rodeo Gulch Road Soquel, CA 95073 Subject: Trail Connection Overlook Drive and Overlook Road El Sereno Open Space Preserve Dear Mr. and Mrs. Hayes: Thank you for your letter of March 17, 2001 regarding the routing of a trail within the El Sereno Open Space Preserve. The District's Board of Directors reviewed your letter at its regular meeting last night and is very appreciative of your concern about this issue. The District's recent purchase of the 258-acre Krone/Bishop property included access to the land from Overlook Road. This access crosses in front of 16075 Overlook Drive and is currently used for patrol and maintenance purposes only. As part of the acquisition, a Preliminary Use and Management Plan was adopted along with a Mitigated Negative Declaration which included a condition to keep the property closed to the public for now. This includes the area between 16075 Overlook Drive and the District's gate identified as ES05. Further study and planning of the area must be completed before the area is ready to be opened. As part of that study, the entire trail system will be examined through a public planning process before trail alignments are decided upon. The District appreciates your suggestion for a trail alignment within the property. Your proposal will be considered by the Planning Department when the Comprehensive Use and Management Plan is developed. Thank you for sharing your thoughts with us and we hope that you will continue to enjoy your open space preserves. erely, ' et emens, President Board of Directors PS:tf cc: MROSD Board of Directors 330 Distel Circle * Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 * E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz -General Manager:L.Craig Britton Regional Open ,'-' ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 12, 2001 Ms. Svetlana Teplitsky 10362 Leola Court #2 Cupertino, CA 95014 Dear Ms. Teplitsky: Thank you for your letter dated March 22, 2001. I would like to extend our apologies for your recent unsatisfactory experience with our District docent hike reservation system. It is a top priority to respond to all public needs in a timely manner; however, to clarify for future reservation inquiries, our hike reservation line states, "...we will call you only if the hike you request is full,"but does not refer to a next business day return call. I understand that our docent coordinator, Lori Raymaker, has offered to put your group first on the waiting list for this walk. You will be contacted immediately should an opening become available. I hope that you understand the special nature of this walk, and in order to maintain it as a meditative type of experience, we prefer not to increase the number of participants. In the event that you are interested, we have two other hikes available on the same day (April 22, 2001) as the hike you originally wanted to attend: "California Newts"at Monte Bello Open Space Preserve from 10:00 a.m. to 2:00 p.m.; and"Wildflowers!" at Russian Ridge Open Space Preserve from 1:00 p.m. to 4:00 p.m. Neither of these hikes requires a reservation. If you would like more information concerning these hikes, please feel free to contact our office at (650) 691-1200. Thank you for your concern and patience with our programs. Sincerely, e e Siemens, President Board of Directors PS/Ir cc: Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org +Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz +General Manager:L.Craig Britton Regional Open c ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 9, 2001 The Honorable Joe Simitian Member California State Assembly Room 5119, State Capitol Sacramento,CA 95814 Subject: Support for AB 1d04J ppDear Assemblymw simit On behalf of the Board of Directors of the Midpeninsula Regional Open Space District, I am writing to encourage you to support Assembly Bill 104(Nation),which establishes the Motor Vehicle Mitigation Fund. The District strongly supports this bill as a new,creative means of providing additional funding to mitigate the negative environmental impacts of automobiles and related facilities,and thereby improve our quality of life here in the San Francisco Bay Area.These funds would be generated by a new $4 vehicle registration fee,collected only in the Bay Area. The vehicle registration fee mechanism is particularly appropriate,as it makes a direct financial connection between the adverse environmental impacts caused by automobiles,and projects designed to mitigate those very impacts. With the burgeoning population in the nine-county Bay Area, cars are causing increasing harm to the quality of our waters, watersheds,riparian areas, and sensitive habitats. Without action,these problems will only increase. These impacts must be successfully addressed if the Bay Area is to meet the requirements of several state and federal laws and regulations which mandate improved water quality through control and mitigation of water pollution,and which seek to protect species diversity and critical habitats. Assembly Bill 104 makes great strides in addressing this issue. This bill is supported by a range of interests including Chevron Corporation,the Planning and Conservation League,and the California Park and Recreation Society, as well as a number of parks, recreation,and open space agencies. Thank you for your consideration of Assembly Bill 104,and for your continuing support of the open space District and its programs. I strongly urge you to assist in seeing that this bill is successful in the Transportation Committee and the legislature, and is subsequently signed into law by the Governor. Smsprely, Pete Siemens President, Board of Directors cc: The Honorable Joe Nation MROSD Board of Directors Ralph Heim John Woodbury,Bay Area Open Space Council PS/lcb/ms 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org .:M O2=a, Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Regional Open .", ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 9, 2001 The Honorable Virginia Strom-Martin Member,California State Assembly Room 3146, State Capitol Sacramento,CA 95814 Subject: Support for AB 104 Dear Assemblywoman Strom-Martin: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District,I am writing to encourage you to support Assembly Bill 104(Nation),which establishes the Motor Vehicle Mitigation Fund. The District strongly supports this bill as a new,creative means of providing additional funding to mitigate the negative environmental impacts of automobiles and related facilities, and thereby improve our quality of life here in the San Francisco Bay Area. These funds would be generated by a new $4 vehicle registration fee,collected only in the Bay Area. The vehicle registration fee mechanism is particularly appropriate,as it makes a direct financial connection between the adverse environmental impacts caused by automobiles, and projects designed to mitigate those very impacts. With the burgeoning population in the nine-county Bay Area,cars are causing increasing harm to the quality of our waters,watersheds,riparian areas, and sensitive habitats. Without action,these problems will only increase. These impacts must be successfully addressed if the Bay Area is to meet the requirements of several state and federal laws and regulations which mandate improved water quality through control and mitigation of water pollution,and which seek to protect species diversity and critical habitats. Assembly Bill 104 makes great strides in addressing this issue. This bill is supported by a range of interests including Chevron Corporation,the Planning and Conservation League,and the California Park and Recreation Society,as well as a number of parks,recreation,and open space agencies. Thank you for your consideration of Assembly Bill 104. I strongly urge you to support this bill when it comes before you in the Transportation Committee,and to assist in seeing that it is successful in the legislature and signed into law by the Governor. Sincerely, Kete Siemens President, Board of Directors cc: The Honorable Joe Nation MROSD Board of Directors Ralph Heim John Woodbury, Bay Area Open Space Council PS/lcb/ms - . 330 Distel CircleLos Altos, CA 94022 1404 Phone:650 691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org C®a mee Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton Regional Open c 'ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 9, 2001 The Honorable Lynn Leach Member,California State Assembly Room 3132, State Capitol Sacramento,CA 95814 Subject: Support for AB 104 Dear Assemblyman Leach: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District, I am writing to encourage you to support Assembly Bill 104(Nation),which establishes the Motor Vehicle Mitigation Fund. The District strongly supports this bill as a new,creative means of providing additional funding to mitigate the negative environmental impacts of automobiles and related facilities,and thereby improve our quality of life here in the San Francisco Bay Area. These funds would be generated by a new $4 vehicle registration fee, collected only in the Bay Area. The vehicle registration fee mechanism is particularly appropriate,as it makes a direct financial connection between the adverse environmental impacts caused by automobiles,and projects designed to mitigate those very impacts. With the burgeoning population in the nine-county Bay Area,cars are causing increasing harm to the quality of our waters,watersheds,riparian areas,and sensitive habitats. Without action,these problems will only increase. These impacts must be successfully addressed if the Bay Area is to meet the requirements of several state and federal laws and regulations which mandate improved water quality through control and mitigation of water pollution,and which seek to protect species diversity and critical habitats. Assembly Bill 104 makes great strides in addressing this issue. This bill is supported by a range of interests including Chevron Corporation,the Planning and Conservation League,and the California Park and Recreation Society,as well as a number of parks, recreation,and open space agencies. Thank you for your consideration of Assembly Bill 104. 1 strongly urge you to support this bill when it comes before you in the Transportation Committee, and to assist in seeing that it is successful in the legislature and signed into law by the Governor. Sincerely, iFete siemens President, Board of Directors cc: The Honorable Joe Nation MROSD Board of Directors Ralph Heim John Woodbury,Bay Area Open Space Council PS/Icb/ms 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz 0 General Manager:L.Craig Britton Regional Open 5pt t jA -- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 9,2001 The Honorable John DS ra Transportation Committee Chair,Assembly P Room 3091, State Capitol Sacramento,CA 95814 Subject: Support for AB 104 Dear Assemblyman Dutra: Board of Directors of the Midpeninsula Regional Oblisheen sthe Motor Vehace District,I icle On behalf of the (Nation),which writing to encourage you to support Assembly Bill 104(N )� d.The Distritional ict strongly supports this bill as a newocbrlesiand related facilities,and the thereby Mitigation Fun generated by a new funding to mitigate the negative environmental impacts of Area. improve our quality of life here in the San Francisco Bay Area.These funds would be g P $4 vehicle registration fee,collected only in the Bay Area. as it makes a direct financial The vehicle registration fee mechanism is particularly appropriate , in the nine-county Bay Area,cars are connection between the adverse environmental impacts caused by automobiles,and projects designedto mitigate mitigate those very impacts.With the burgeoning causing increasing harm to the quality of our waters,watersheds,riparian areas,and sensitive habitats. Without action,these problems will only increase. ents of must be successfully addressed if the Bay Area is to meet e tthe requirem through control and These impacts m roved water quality several state and federal laws and regulations which mandate imp b a range a interests water ollution,and which seek to protect species diversity o any critical habitats. Assembly Mitigation of P Bill 104 makes great strides in addressing this issue.This billi PP Chevron Corpration,the Planning and Conservationand oague,and en space agenciesornia Park and including C arks,recreation, P Recreation Society,as well as a number of p Thank you for your consideration of Assembly Bill 104.1 strongly urge you to support this bill before you in the Transportation Committee,and to assist in seeing that it is successful to when rt comes the legislature and signed into law by the Governor. Sincerely, ete temens Pres ident,Board of Directors e Joe Nation i n bl ora cc. The Ho MROSD Boardoard of Directors Ralph Heim John Woodbury,Bay Area Open Space Council i pS/lcb/ms ,pr wK (SF EEST . 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org Web site:www.openspace.org Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Board of Directors:fete sieme ns,Mary C.Davey,led Cyr,Deane Little, Regional Open 1` -ice x MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 9,2001 The Honorable Joe Nation Member,California State Assembly State Capitol Sacramento,CA 95814 Subject: Support for AB 104 Dear Assemblyman Nation: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District,I am writing to thank you for your efforts in authoring Assembly Bill 104. The District strongly supports this bill as a new,creative means of providing additional funds to improve our environment and the quality of life here in the San Francisco Bay Area. The vehicle registration fee mechanism is particularly appropriate,as it makes a direct financial connection between the adverse environmental impacts caused by automobiles and related facilities, and projects designed to mitigate those very impacts. With the burgeoning population in the nine-county Bay Area, cars are causing increasing harm to the quality of our waters,watersheds,riparian areas,and sensitive habitats. Without positive action,these problems will only increase. These impacts must be successfully addressed if the Bay Area is to meet the requirements of several state and federal laws and regulations which mandate improved water quality through control and mitigation of water pollution,and which seek to protect species diversity and critical habitats. Assembly Bill 104 makes great strides in addressing this issue,and we applaud your efforts. Again,thank you for authoring Assembly Bill 104 and I urge you to continue in your efforts to see that it is successful in the legislature and signed into law by the Governor. Sincerely, 'Pete Siemens President, Board of Directors cc: MROSD Board of Directors Ralph Heim John Woodbury, Bay Area Open Space Council PS/lcb/ms 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org l mus- Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz +General Manager:L.Craig Britton Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: April 25, 2001 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosdoopenspace.org • Web site: www.openspace.org Regional Open *ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT INTER-OFFICE MEMORANDUM CJt To: CC.. Britton, General Manager From: )M: ill s, Real Property Representative Date: April 23, 2001 Subject: Lee Property Addition to Sierra Azul Open Space Preserve Escrow closed for the subject transaction on March 21, 2001 and final title to and possession of this 19.02 acre parcel passed to the District. (This property was already under District control as a result of a Defeasible Fee Contract approved by the Board on May 24, 1995.) I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at their meeting of May 24,2000. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement,Lease, Date/Res.No. Mgmt Agmt.) Sierra Azul Santa Clara William Ming 19.02 Fee May 24,2000 558-53-003 Sing 1,ee& 00-29 Lucille Chang Lee Mgmt.Status: Dedication Date/ Status: T e Purchase Price GIS Code Closing Date (©pen,Closed,CMU, (Intended yp or Other) Withheld) March 21,2001 Closed Withheld Cash $120,000 Misc.Notes: Defeasible Fee purchase was originally approved by the Board on May 24, 1995(R-95-67). Final Payment of$107,500 eliminates seller's remaining interest in the property by Quitclaim Deed. cc: Board of Directors Administration Accounting Planning Operations 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton i s A)ED pECF.��` Community Development Department One North San Antonio Road Los Altos,California 94022-3087 .I 6 K,I April 16,2001 Cathy Woodbury,Planning Mailager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022 SUBJECT: 01-V-07 330 DISTEL CIRCLE Dear Ms.Woodbury: As you may have heard, on April 5, 2001 the Board of Adjustments approved the vaviance application. The Board approved the project subject to the attached findings and conditions. The approval is effective on April 21,2001 unless appealed according to City code. Should you have any qu ons please do not hesitate to call me at(650) 948-2790, extension 208. Sincerely, David Komtield Associate Planner DK/tms Attachment: Findings and Conditions Cc: Panko Associates Building Division v RESPONSIVE-INNOVATIVE-CONCERNED MROSD April 16,2001 Page 2 FINDINGS &CONDITIONS 01-V-07-330 Distel Circle A. The Board of Adjustments made the following findings pursuant to Section 14.82.050 of the Municipal Code with regard to the setback variances: 1. That the granting of the variance is consistent with the objectives of the zoning plan; 2. That the granting of the variance is not detrimental to the health, safety, or welfare of persons or property in the vicinity,and 3. That a special circumstance exists due to () the linear configuration of the site, and (u) the btA-up sunroundings. 4. That the addition is not considered a special privilege because the project does not expand the capacity of the building and therefore does not actually generate an increased parking demand B. The following conditions shall apply. 1. The building occupant shall continue to encourage alternative transportation modes such as bus,train,bicyrles and ridesharing to reduce the parking demand 2. At such time a single tenant occupies the binding the parking lot shall be re-striped according to plans approved b the&mmunity Development Department. Said Plans shall group the handicap parking spaces at the main building entrance and relocate the trash enclosure into the left side yard to gain two additional parking spaces OIa07 Page I of I Kristi Webb From: <mrosd@best.com> To: <mrosd@openspace.org> Sent: Wednesday,April 18, 2001 11:18 AM Subject: Trail Closures (fwd) ---------- Forwarded message ---------- Date: Fri, 13 Apr 200122:44:02 -0700 From: mtbzeo <mtbzeo&yahoo.com> To: mrosd@openVace.org Subject: Trail Closures Dear members of the MROSD board, I have read with great concern of the proposed closures to bicycles of several preserves within MROSD lands. I am also extremely troubled by the proposed future reductions in bicycle mileage throughout the district. Responsible mountain biking is an environmentally sound recreation that should enjoy equal access to these and all trails. No one should be shut out of tranquil nature experiences, especially mountain bikers, who comprise the majority of trail users on these public lands that you manage. Please reject this proposed discrimination against off-road cyclists. Several studies have also been done that indicate that bikes cause significantly less damage to trails that Equestrian riding and are most likely on par with hikers,however this issue is seldom addressed. Please do what you can to end this discrimination against cyclists. Equal access is the only fair solution. Thanks for your time and consideration, Nick Pam 4/24/01