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Home My Public Portal About20010808 - Agendas Packet - Board of Directors (BOD) - 01-18 Regional Open S ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-18 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 7:30 p.m. Wednesday,August 8,2001 330 Distel Circle Los Altos, California AGENDA* 7:30* ROLL CALL ** ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA ADOPTION OF CONSENT CALENDAR—P. Siemens *** APPROVAL OF MINUTES • May 30,2001 • July 17, 2001 BOARD BUSINESS 7:45* 1 Guadalupe River Watershed Natural Resource Damage Assessment: Approve an Agreement and Authorize the General Manager to Sign an Agreement for Legal Services with the Law Firm of Barg, Coffin,Lewis&Trapp on Behalf of the District and Authorize Initial Payment for Services in an Amount Not to Exceed$45,000;Approve an Agreement and Authorize the General Manager to Sign an Agreement for Technical Consulting Services with the Firm of Locus Technologies and Authorize Initial Payment for Services in an Amount Not to Exceed$55,000—S. Schectman 7:55* 2 Authorization to Execute a Contract with Cotton Shires &Associates to Provide Geotechnical Engineering Services in an Amount Not to Exceed$23,000 for the Federal Emergency Management Agency(FEMA)-Funded Old Page Mill Road Repairs at Skyline Ridge Open Space Preserve;Authorize the General Manager to Execute a Contract with Cotton Shires &Associates of Los Gatos in an Amount Not to Exceed $23,000 to Investigate Geologic Conditions and Prepare Geotechnical Plans and Specifications for the FEMA-Funded Old Page Mill Road Repairs at Skyline Ridge Open Space Preserve— S. Sommer 8:05* 3 Authorization to Contract with Cambria Corporation for Consolidation and Improvements to Specified District Databases; Authorize the General Manager to Contract with Cambria Corporation for Improvements To and Consolidation of Specified District Databases for an Amount Not to Exceed$20,000—G. Baillie 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org •Web site:www.openspace.org ftmil ®CaEEe, Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Meeting 0 1-18 Page 2 8:20* 4 Authorization to Modify the Title and Duties of a Vacant Supervisory Public Affairs Position; Authorize the General Manager to Modify the Duties of the Community Programs Specialist Position and to Change the Position Title to Community Programs Supervisor— S. Jensen 5 Authorization to Solicit Bids for Roof Repairs to the"Ranch House"Employee Residence at Skyline Ridge Open Space Preserve;Determine that the Recommended Actions are Categorically Exempt From the California Environmental Quality Act as Set Out in This Report;Authorize Staff to Solicit Bids for Re-Roofing the"Ranch House" Employee Residence at Skyline Ridge Open Space Preserve—M.Williams REVISED CLAIMS 8:30* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. 8:45 ADJOURNMENT Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. To ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional Open 5. -ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-16 SPECIAL MEETING BOARD OF DIRECTORS MYDPENINSULA REGIONAL OPEN SPACE DISTRICT Tuesday, July 17, 2001 MINUTES I. ROLL CALL President Pete Siemens called the meeting to order at 7:00 p.m, Members Present: Larry Hassett, Jed Cyr, Deane Little, Ken Nitz, Pete Siemens, Mary Davey, and Nonette Hanko. Members Absent: None. Staff Present: Craig Britton. II. ORAL CommulxicAnoNs—There were none. III. CLOSED SESSION P. Siemens stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Item I.A. The Board recessed to Closed Session at 7:07 p.m. and the Closed Session commenced at 7:07 p.m. The Board concluded the Closed Session at 10:25 p.m. IV. ADJOURNMENT—The meeting was adjourned at 10:25 p.m. Larry Hassett Secretary 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 # E-mail:mrosd@openspace.org •web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz -General Manager:L.Craig Britton i Regional Open S ice 1 R-01-95 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-18 August 8, 2001 AGENDA ITEM 1 AGENDA ITEM Guadalupe River Watershed Natural Resources Damage Assessment: Approval of Agreement for Legal Services with the Law Firm of Barg, Coffin, Lewis & Trapp and Authorize Initial Payment for Services in an Amount Not to Exceed $45,000; Approval of Agreement for Technical Consulting Services with the Firm of Locus Tec logies and Authorize Initial Payment for Services in an Amount Not to Exceed $55,00 GENERAL MANAGER'S RECOMMENDATIONS 1. Authorize the General Manager to sign an agreement for legal services with the law firm of Barg, Coffin, Lewis & Trapp on behalf of the District and authorize initial payment for services in the amount not to exceed $45,000. 2. Authorize the General Manager to sign an agreement for technical consulting services with the firm of Locus Technologies and authorize initial payment for services in the amount not to exceed $55,000. DISCUSSION The Guadalupe River Watershed in Santa Clara County has been the historic site of cinnabar (mercury) mining. The principal mine, the Almaden Quicksilver Mine, was located on Santa Clara County's Almaden Quicksilver Park and has been closed and remediated by the County. Numerous public agencies and private parties who own property in the Guadalupe River Watershed have been meeting with representatives of the California Department of Fish and Game and the U.S. Fish and Wildlife Service. The goal of the parties is to develop a cooperative approach to assess the nature and extent of potential natural resource damage to the Watershed related to mercury contamination. The parties hope to reach a common agreement on a cooperative approach to assessing and, if necessary, remediating potential natural resource impacts from mercury located on the parties' lands. This multi-party effort will require all parties to engage experienced technical consultants to advise them on highly specialized technical issues such as whether there are releases of mercury from affected properties, what the nature and extent of releases might be, and mutually acceptable and equitable methods of allocating mercury loads and allocation of remediation responsibilities, if any. The parties also have retained special legal counsel with expertise in these areas to help develop a cooperative approach that will expedite the solution to any mercury contamination problems that may exist in the Watershed. The District's 1,465-acre former Rancho de Guadalupe property in Sierra Azul Open Space Preserve lies within this Watershed. The District has been approached by the participating agencies and asked to join this cooperative effort. In order to do so, staff recommends that the 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org OO:wEE" Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C. Nitz •General Manager:L.Craig Britton R-01-95 Page 2 Board authorize the retention of these consultants. The District will then have qualified professional support and assistance in helping to develop an effective and cooperative approach to resolving these issues. Staff interviewed four law firms and agreed that Barg, Coffin's strong combination of experience and resources in this area would best serve the interests of the District. The firm has already identified and assisted staff in interviewing technical consultants. Staff held personal interviews with two firms and recommends that Locus Technologies be selected as the technical consultant for this project. Locus, a leading firm with expertise in all aspects of natural resource damage assessment, has a strong local presence(offices in Mountain View and Walnut Creek), and extensive mine site experience. At the time of Budget adoption, this was not an anticipated project; therefore, no funds were budgeted. Staff does not have an accurate estimate of the total cost of this project at this time; however, an initial budget of$100,000 is being recommended. As a part of this initial process, staff will be better able to provide the Board with a total estimated consultant cost and, ultimately, remediation costs, if any. Because of the District's budgeting process, where all funds not budgeted are committed to land acquisition, the initial $100,000 requested for this project will come from the New Lands Commitments category in the Acquisition Department budget. Prepared by: Susan M. Schectman, General Counsel Contact person: Same as above Regional Open S 'ce I �..—. _ .r►r�. A.�.. '^a�..w ""'mow.+►. I�+^� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-93 Meeting 01-18 August 8, 2001 AGENDA ITEM 2 AGENDA ITEM Authorization to Execute a Contract with Cotton Shires & Associates to Provide Geotechnical Engineering Services in an Amofffff!Z deral Emergency Management Agency(FEMA)-Fa Skyline Ridge Open Space Preserve GENERAL MANAGER'SMMEND Authorize the General Manager to execute a contract with Cotton Shires & Associates of Los Gatos in an amount not to exceed $23,000 to investigate geologic conditions and prepare geotechnical plans and specifications for the FEMA-funded Old Page Mill Road Repairs at Skyline Ridge Open Space Preserve. DISCUSSION At your April 8, 1998 meeting, you authorized staff to apply for grant funding from FEMA to repair roads, trails, and bridges damaged in the winter storms of 1998 (see Report R-98-43). These"El Nino"storms caused unprecedented levels of damage to District roads and trails, including two large washouts on Old Page Mill Road at Skyline Ridge Open Space Preserve, one of which claimed the entire road width. FEMA grants totaling$122,390 were awarded for the repair of Old Page Mill Road, and the fiscal year 2001-2002 Planning budget includes $140,000 for the design and repair of the damage. At your March 28, 2001 meeting, you authorized the General Manager to execute a consultant agreement for civil engineering and surveying services with Freyer and Laureta,Inc. of San Mateo (see Report R-01-37). The District also needs to hire a geotechnical engineer to plan and execute the repairs for the project. Geotechnical engineers address the issues of soil dynamics,the engineering behavior of soil and rock,slope stability, and foundations,placing special emphasis on the relationship between the geologic environment and man-made works. Earlier this month, staff requested qualifications and proposals from various geotechnical engineering firms. Specifically, staff was looking for firms having expertise in landslide repair and soil analysis, and experience with design and construction in remote areas. Of the three proposals submitted, staff determined that Cotton Shires& Associates was highly qualified and provided the best value given the necessary geotechnical engineering services required. In reviewing this firm's work, staff was impressed with its practical approach and extensive expertise. Cotton Shires & Associates has relevant experience working on similar federally- 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org ® $' Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-93 Page 2 funded landslide repair projects for public agencies, including the Town of Portola Valley's upper Alpine Road landslide repairs. The firm has also worked previously for the District, designing repairs for the dams and spillways at Schilling Lake, Horseshoe Lake, and Alpine Pond. Staff recommends retaining Cotton Shires &Associates for an amount not to exceed $23,000 to investigate the geologic and geotechnical conditions at Old Page Mill Road and to work with the civil engineer to prepare plans and specifications for the site's repairs. The firm will also obtain the necessary County permits and assist staff in monitoring construction, CEQA COMPLIANCE Staff concludes that entering into this consultant agreement for engineering services does not constitute a project under California Environmental Quality Act(CEQA). Therefore, the recommended action is exempt. Any future action taken by the Board to implement the consultant's work, such as authorizing bidding for the landslide repairs, will be subject to CEQA review at that time. Prepared by: Sandy Sommer, Senior Planner Contact Person: Same as above SKYLINE R DGE OPEN SPAC PRESERVE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Coal Creek Open Space Preserve k-2 Sorel �` 0.3 Pond o Hill ♦ yo, Ad s ? 0•.Ridge Trail to O• d'% 0.5 •. P ... i ak N 7 p Stevens Cr�k N d 0.3 0.6 a/Ore Trail 0�\ndia" 0.3 2a00 ; • at oaf Alpine R a ' ® o reek u d A A 0.4 \ �� • ?s 0.2 0.1 (RR02) : y iK 02 5R05) ® (MB06) � 01 „ �o MONTE BELL'O \ CT9Alpine ,, 0•2 ® =--��- OPEN S ER-PACE PRESVE C Pond 2200 m N'z(SR04) vi 0.2 2400 '0 0.5 ® ••,® 0.5 0.3 1.5 :�� 0.5 0.1 0.1 (SR03) i v 0.3 0.2 �N o°P 0.2 0.2 O 0.2 6+ 0.3 Horseshoe • •• Vdp [ 0. 'a • !y REPAIR 0 Lake 0.6 .4 christmas PROJECT 0.4 ••2200 Tree Farm la Y LOCATION \ 2200 0.7 �� SR02) 1600 2000 ,0 2000 1.0 1800 Ctcoo / 35 2200� rsRorJ 2400 12100 0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0 Long Ridge Open Space Preserve One Mile Trail Use Map Legend Hiking Only 1.0 EJ Hiking,Bicycling, Gate(#s) Trail Distance in Miles Ranger Facility Restroom Whole Access Parking Lot Other Public Lands Equestrian Trail Bay Area Ridge Trail no, Q Note: """- Dogs are not allowed Creek Vehicle Driveway Nature Center Residence Handicapped Equestrian Parking No Public Entry on this preserve Parking Only Private or L--d r•nd, i Regional Open 5 ce R-01-91 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-18 August 8, 2001 AGENDA ITEM 3 AGENDA ITEM Authorization to Contract with Cambria Corporation fo Co olidation and Improvements to Specified District Databases GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to contract with Cambria Corporation for improvements to and consolidation of specified District databases for an amount not to exceed$20,000. BACKGROUND Databases are a valuable tool allowing for the efficient management of information and the production of a wide variety of reports. Over the last seven years the District's use of computerized databases has grown significantly. Currently a wide variety of informational requests are made of staff on a regular basis. The power of the database system lies in its ability to sort, analyze and summarize information to answer these requests for information. Examples of requested reports include accident statistics for various uses, statistics on a variety of enforcement issues, summaries of requests for information from the public, information about vendors and contractors, and the production of different configurations of mailing labels such as those used to mail the District's newsletters, notify neighbors who live adjacent to specified preserves, and to send out press releases. As staff has become more proficient with databases their use as an information management tool has grown to the extent that it has become necessary to consolidate and improve these databases to increase efficiency, and reduce workload. In Fall, 1999 five District staff members attended a quarter-long class in database management, which focussed on the use of Access database software. Other staff members attended shorter database training courses. Although District staff has become proficient in many aspects of database management,the level of skill needed for a database consolidation and improvement project is beyond staff s skill level. Subsequent to the class, a group of 12 staff members, who work with databases,met and formed a database management team. The team presented a proposal, for the consolidation and improvement of identified databases, to Management Team. DISCUSSION The database management team identified 22 different databases which have information that is used by a variety of departments in the organization. These databases hold a combined total of approximately 40,000 records. A record is a collection of information about a person or entity 330 Distel Circle 9 Los Altos,CA 94022-1404 - Phone:650-691-1200 Fax:650-691-0485 - E-mail:mrosd@openspace.org -Web site:www.openspace.org ® Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton R-01-91 Page 2 (name, address, interests, etc). Different departments have a need to access the information held in these various databases, and there is a lack of coordination between these various information sources. The current system has a number of problems including: 1. Duplication of data - Many of the same records are held in different databases. For example,when a change of address request is received at the office, it is manually circulated to eight people. Each person checks to see if the name is in his or her database(s), and then updates the record. 2. Data errors -There have been a number of complaints from the public that their repeated requests for changes or removal from mailing lists have not been acted upon. Slight mis-spellings or inconsistencies in the entered information can mean that a name is missed when searching a database. The greater the duplication, the greater the chance of error. 3. Non-standardization - Since similar data may be entered in a variety of ways, gaining useful information about a specific question(i.e. "How many people have an interest in dog issues at Long Ridge") is often difficult. A variety of time-consuming queries (requests for information)must be developed and run on the different databases. 4. Duplication of work- As a result of the problems stated, staff is spending a great deal of time, which could be better spent on other projects, entering and updating duplicate data. This not only applies to information about the public, but also basic District information such as trail names. 5. Difficulty in retrieving information - Some databases, such as the one used to enter citation and warnings data,were originally designed for other purposes, which makes it difficult to retrieve information from them. Staff must spend additional time developing new queries in response to requests for information from the Board and managers. After identifying these problems, the database management team submitted a proposal for a database improvement and consolidation project to Management Team. Work on the project was approved, and a Request for Proposals was published. Funds in the amount of$20,000 for the project were included in the 2001/2002 Approved Budget, and information about the project was included in the Operations Action Plan for the current fiscal year. In addition, this project was also discussed with the Board when the Annual Enforcement Activities Report was presented. An RFP was sent to ten companies and individuals who were thought to have expertise in database consolidation and improvement. Cambria Corporation was the sole respondent. The District has utilized Cambria Corporation for a number of database projects in the past,including the upgrade of the Public Affairs database, and they have been very professional and responsive. R-0 1-91 Page 3 CONCLUSION The need for information sharing and the corresponding use of databases continues to grow within the District. Consolidating and improving the databases will increase staff s efficiency and improve customer service. It will also help to reduce postage costs associated with duplicate mailings, and will improve staff s ability to respond more promptly and with greater accuracy to requests for information. Prepared by: Gordon Baillie, Management Analyst Contact person: Same as above i Regional Open S, ce R-01-94 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-18 August 8, 2001 AGENDA ITEM 4 AGENDA ITEM Authorization to Modify the Title and Duties of a Vacant perviso ublic Affairs Position GENERAL MANAGER'S RECOMMENDATI Authorize the General Manager to modify the duties of the Community Programs Specialist position and to change the position title to Community Programs Supervisor. DISCUSSION At your meeting on December 20, 2000, you authorized changing the duties and title of the former Visitor Services Supervisor position to the current Community Programs Specialist position (see Report R-00-159). The Visitor Services Supervisor position not only required an extraordinarily rare set of skills,but also included a wide and ambitious set of duties, difficult to accomplish by one staff person: web design, supervision of the volunteer programs, public program planning, interpretation oversight, development of publications and exhibits, and service on several District committees. The General Manager, therefore, recommended that you approve narrowing the focus of this position to one that did not require so many different skills making it a position easier,perhaps, to fill. Web design and editing, as well as several publication projects, were eliminated from the position. The newly created Community Programs Specialist position focused more on program development and long-range planning, launching new (youth and other)programs, curriculum revision, supervision of the volunteer programs, and overseeing the procedures, policies, and liability issues associated with the District's community outreach programs. At that time, the position, as proposed, was to retain its interpretive duties. The Community Programs Specialist position was widely advertised as a position requiring two or more years of supervisory experience, a natural science and/or interpretive background, and significant experience with volunteer management,preferably including field volunteers. Despite extraordinary efforts, including advertisement and re-advertisement of the position in several media, many recruitment calls, other innovative search efforts, and interviews of several candidates, staff has been unable to fill this position. Most applicants possessed only two of the position's three requirements. No internal staff member applied for the position. Meanwhile, the remaining Public Affairs staff has stretched to cover the position's most critical duties,but several projects in the departmental program plan have yet to be initiated, due to the lack of staff resources. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton R-01-94 Page 2 Therefore, it is now recommended that you authorize a change to this position to attract qualified candidates, and a change of the title to better reflect the required knowledge, skills, and responsibilities to potential applicants. It is recommended that you authorize the elimination of the interpretive aspect of this position, focusing it more on the launching of new programs; developing and revising procedures,policies and volunteer manuals (and possibly curriculum); long-range program and capacity planning; facilities maintenance; and supervising three of the eight Public Affairs Department positions. The District's Personnel Policies and Procedures Manual states that the General Manager may modify position titles and duties,when there are no budgetary impacts,without Board approval. However, in this instance, your approval is being sought for two reasons: (1) the modification of the position's duties eliminates one of its three primary responsibilities, and(2) this, in turn, leaves the District without interpretive staff resources. As a result, staff will be developing ideas for providing interpretive resources for the District, and may return to you with such a proposal. Prepared b p Y Stephanie Jensen, Public Affairs Manager Contact person: Same as above i Regional Open S ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-92 Meeting 01-18 August 8, 2001 AGENDA ITEM 5 AGENDA ITEM Authorization to Solicit Bids for Roof Repairs to the "Ranch e" Employee Residence at Skyline Ridge Open Space Preserve GENERALR' RECOMhj4ENDA 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in this report. 2. Authorize staff to solicit bids for re-roofing the "Ranch House" employee residence at Skyline Ridge Open Space Preserve. DISCUSSION The employee residence known as the "Ranch House" was part of the former Skyline Ranch property acquired in January 1982 (see Report R-82-6). After more than 20 years, the roof needs to be replaced. The existing roof consists of wood shakes, which pose a potential fire hazard. The proposed repair includes tearing off the existing wood shake roof, replacing the roof with 40-year composition shingles, and repairing the rafters, roof vents, and chimney flashings as needed. Due to the location of the residence, it is exposed to high-winds and other weather extremes commonly experienced on Skyline Ridge; therefore, the highest-grade materials are required for this repair. This spring, the Enterprise program solicited two bids for re-roofing this residence. Both bids were in excess of$10,000. Therefore, Board authorization is required to solicit bids and award a contract. Since the original bids have expired, those bidders as well as other qualified bidders will be notified of this formal bidding process, and will be encouraged to submit bids. The re-roofingis planned for late summer, and is estimated to take five to seven working now P g days to complete. Funding At your March 8, 2000 meeting, you approved the fiscal year 2000-2001 budget (see Report R-00-32), which included $50,150.00 for maintenance services on structures in the Enterprise programq P of the Acquisition Department budget. Since this residence is an employee to ee residence, 330 Distel Circle • Los Altos,CA 94022-1404 = Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org ozwl HF—REE Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera/Manager:L.Craig Britton R-01-92 Page 2 the Operations Department will pay for one-half of the re-roofing expenses as part its budget for employee residence improvements. Based upon earlier bids, staff estimates that these repairs will cost approximately $13,000 and this amount should be sufficient to complete the roof replacement of the employee residence "Ranch House" located at 21150 Skyline Blvd., La Honda. CEQA DETERMINATION Determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) based upon findings contained in this report. CEQA COMPLIANCE Project Description This project involves the complete re-roofing of the employee residence in unincorporated San Mateo County located at 21150 Skyline Blvd., La Honda. The project requires the issuance of a Building Permit by the County of San Mateo. Project Determination under CEOA This project is categorically exempt under Section 15301 - Existing Facilities of the Guidelines for Implementation of the California Environmental Quality Act. The alterations to be performed involve the repair, maintenance, and minor alteration of an existing structure, with negligible expansion of the existing use. Prepared by: Shannon Younkin, Acquisitions Administrative Assistant Contact Person: Michael C. Williams, Real Property Representative Claims No. 01-15 Meeting 01-18 August 8, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2260 425.00 Aaron's Septic Tank Service Sanitation Services 2261 140.71 ADT Security Systems Alarm Services 2262 80.63 Allied Auto Works Vehicle Repairs 2263 43.99 AT&T Telephone Service 2264 447.61 Avaya Financial Services Telephone Service Agreement 2265 34.00 Bay Area Air Quality Permit Fees 2266 36,561.63 Bay Construction Services, Inc. Distel Circle-Office Remodeling 2267 999.23 Bruce Barton Pump Service, Inc. Pressure Tank Maintenance&Repairs 2268 200.30 California Water Service Company Water Service 2269 128.31 Cascade Fire Equipment Company Fire Safety Uniforms 2270 59.42 R.V. Cloud Plumbing Supplies 2271 150.00 Compurun Systems Computer Repairs 2272 1,654.56 Dell Marketing L.P. Computer 2273 59.36 Eve Dunkle Reimbursement-Office Supplies 2274 45.20 Enforcement Technology, Inc. Processing Parking Citations 2275 2,949.28 ESRI ArcGIS Licenses 2276 72.54 Expanets Telephone Service Agreement 2277 139.30 Fry's Electronics Computer Supplies 2278 262.69 Goodco Press, Inc. Printing Service 2279 32.29 G.P. Sports Field Supplies 2280 287.55 Grainger Field Supplies 2281 16.90 Greenlnfo Network Trail Map Delivery Fees 2282 114.90 GreenWaste Recovery, Inc. Dumpster Service 2283 59.40 *1 Keeble&Shuchat Photography Staff Appreciation Event Photos 2284 77.95 Lanier Worldwide, Inc. Copy Machine Lease 2285 25,428.29 *2 Lasher Auto Center Dodge Ram Truck 2286 111.20 Los Altos Garbage Company Garbage Service 2287 29.60 MCI WorldCom Telephone Service 2288 40.00 MetroMobileCommunications Radio Repairs&Maintenance 2289 276.38 Pacific Bell Telephone Service 2290 168.33 Panko Architects Distel Building Architects-Phase III 2291 21.38 Peninsula Blueprint Reprographic Photo Enlargements 2292 269.42 PIP Printing Printing&Folding of Maps 2293 495.00 Regents of the University of California Legal-Membership Dues 2294 92.25 Safety-Kleen Field Supplies 2295 50.00 San Mateo County Chapter CSDA Annual Membership Dues 2001-2002 2296 308.00 Santa Clara County/Sheriffs Dept. Fingerprinting Fees&Background Checks 2297 401.53 Shell Credit Card Center Fuel 2298 505.00 Pete Siemens Reimbursement-Conference Expenses 2299 1,025.76 Sycamore Associates, LLC Consulting Biologists for Windy Hill 2300 4,564.00 Systems for Public Safety Recruitment/Background Investigation 2301 3,634.20 Therma Corp. HV&C Maintenance&Repairs 2302 553.02 URI Highway Technologies Signs 2303 208.50 Vallen Safety Supply Company Field Supplies 2304 4,108.09 Valley Tree Care Tree Work-Distel Circle 2305 610.83 West Group Payment Center On-Line Legal Access&Books 2306 5,073.38 *3 Wilcox Miller&Nelson Executive Recruitment Service 2307 200.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill Page 1 Claims No. 01-15 Meeting 01-18 August 8, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2308R 447.25 Costco Wholesale Office&Field Supplies 2309R 135.00 *4 Half Moon Bay Review Display Ads 2310R 2,127.57 *5 Precise Mailing, Inc. Coastal Mailing 2311R 390.96 Petty Cash Office&Field Supplies, Local Business Meeting Expense and Private Vehicle Expense *1 Urgent Check Issued July 31, 2001 *2 Urgent Check Issued July 30, 2001 *3 Urgent Check Issued July 30, 2001 *4 Urgent Check Issued August 7, 2001 *5 Urgent Check Issued August 7, 2001 Total 96,317.69 I Page 2 Claims No. 01-15 Meeting 01-18 August 8, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2260 425.00 Aaron's Septic Tank Service Sanitation Services 2261 140.71 ADT Security Systems Alarm Services 2262 80.63 Allied Auto Works Vehicle Repairs 2263 43.99 AT&T Telephone Service 2264 447.61 Avaya Financial Services Telephone Service Agreement 2265 34.00 Bay Area Air Quality Permit Fees 2266 36,561.63 Bay Construction Services, Inc. Distel Circle-Office Remodeling 2267 999.23 Bruce Barton Pump Service, Inc. Pressure Tank Maintenance&Repairs 2268 200.30 California Water Service Company Water Service 2269 128.31 Cascade Fire Equipment Company Fire Safety Uniforms 2270 59.42 R.V. Cloud Plumbing Supplies 2271 150.00 Compurun Systems Computer Repairs 2272 1,654.56 Dell Marketing L.P. Computer 2273 59.36 Eve Dunkle Reimbursement-Office Supplies 2274 45.20 Enforcement Technology, Inc. Processing Parking Citations 2275 2,949.28 ESRI ArcGIS Licenses 2276 72.54 Expanets Telephone Service Agreement 2277 139.30 Fry's Electronics Computer Supplies 2278 262.69 Goodco Press, Inc. Printing Service 2279 32.29 G.P. Sports Field Supplies 2280 287.55 Grainger Field Supplies 2281 16.90 GreenInfo Network Trail Map Delivery Fees 2282 114.90 GreenWaste Recovery, Inc. Dumpster Service 2283 59.40 *1 Keeble&Shuchat Photography Staff Appreciation Event Photos 2284 77.95 Lanier Worldwide, Inc. Copy Machine Lease 2285 25,428.29 *2 Lasher Auto Center Dodge Ram Truck 2286 111.20 Los Altos Garbage Company Garbage Service 2287 29.60 MCI WorldCom Telephone Service 2288 40.00 MetroMobileCommunications Radio Repairs&Maintenance 2289 276.38 Pacific Bell Telephone Service 2290 168.33 Panko Architects Distel Building Architects-Phase III 2291 21.38 Peninsula Blueprint Reprographic Photo Enlargements 2292 269.42 PIP Printing Printing&Folding of Maps 2293 495.00 Regents of the University of California Legal-Membership Dues 2294 92.25 Safety-Kleen Field Supplies 2295 50.00 San Mateo County Chapter CSDA Annual Membership Dues 2001-2002 2296 308.00 Santa Clara County/Sheriffs Dept. Fingerprinting Fees&Background Checks 2297 401.53 Shell Credit Card Center Fuel 2298 505.00 Pete Siemens Reimbursement-Conference Expenses 2299 1,025.76 Sycamore Associates, LLC Consulting Biologists for Windy Hill 2300 4,564.00 Systems for Public Safety Recruitment/Background Investigation 2301 3,634.20 Therms Corp. HV&C Maintenance&Repairs 2302 553.02 URI Highway Technologies Signs 2303 208.50 Vallen Safety Supply Company Field Supplies 2304 4,108.09 Valley Tree Care Tree Work-Distel Circle 2305 610.83 West Group Payment Center On-Line Legal Access&Books 2306 5,073.38 *3 Wilcox Miller&Nelson Executive Recruitment Service 2307 200.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill Page 1 Claims No. 01-15 Meeting 01-18 August 8, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description *1 Urgent Check Issued July 31, 2001 *2 Urgent Check Issued July 30, 2001 *3 Urgent Check Issued July 30, 2001 Total 93,216.91 Page 2 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: August 2, 2001 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phorwe: 650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org Page I of I Krist! Webb From: Mark Wunderman <markwunderman@sprintmail.com> To: <mrosd@openspace.org> Sent: Wednesday,August 01, 2001 11:36 AM Subject: Thank you for your response to my request for additional parking along Monte Bello Road. Dear MROSD Directors, Thank you for adopting a policy that allows the public to park in the docent parking area on Monte Bello Road with the use of a permit. This will make it a lot easier for me to hike in this beautiful region. I hope you continue to find ways to improve public access to land managed by the MROSD. Increased public usage will translate into greater public support for open space on the peninsula. Thanks again. Mark Wunderman 596 Eunice Ave. Mt.View, CA 94040-3858 phone: 650.965.7615 8/2/01 Regional Open Space ,�y MIDPEIWNSULA REGIONAL O Af SPACE DISTRICT Memorandum To: Board of Directors From: L. Craig Britton, General Mana Date: August 2, 2001 Re: Board President Siemens Planned Absence Please be advised that Board President Pete Siemens will be out of town from Thursday, September 27 to Tuesday, October 23, 2001. This vacation will cause Director Siemens to miss the first meeting in October; however, he will be back for the second meeting on October 24 h. I have confirmed that Vice President Deane Little will be in town for the meeting of October 10, 2001. I I JkN RUSMORE 35 Berenda Way Portola Valley CA 94028 I a?S� aCJc�1 30 i I I i i II Regional Open S ce 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT July 26, 2001 Mr. Gene Pfeiffer 16755 Littlefield Lane Los Gatos, CA 95032 SUBJECT: Paragliding and Hang-Gliding at Sierra Azul Open Space Preserve Dear Mr. Pfeiffer: Thank you for your letter of March 20, 2001 inquiring about paragliding and hang-gliding at Sierra Azul Open Space Preserve. Please excuse the delay in responding to your letter as I was out of town on vacation. The Board of Directors reviewed your letter at its regular meeting last night. The Board is interested in trying to accommodate a variety of recreational uses for our constituents. However, we feel that the District is unable to provide opportunities for paragliding and hang-gliding at Sierra Azul Open Space Preserve before developing a Comprehensive Master Plan. I am enclosing a copy of the staff report from July 1997 which discusses proposed use of hang-gliding and paragliding in the Mt. Umunhum area of Sierra Azul (Report 97-108). The Sierra Azul Master Plan is identified as a key project in the Planning Department's Work Program this fiscal year and staff anticipates beginning the project this winter. The planning process will include public participation to address issues such as recreational uses, staging area locations, traffic, resource management, and operations. Your name has been added to the list of interested parties to be contacted when we start planning the use and management of Sierra Azul Open Space Preserve. Thank you again for your letter. We look forward to your participation in the development of the Sierra Azul Master Plan. Sincerely, e e Siemens, President Board of Directors PS:cw encl. cc: MROSD Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 . E-mail:mrosd@openspace.org •Web site:www.openspace.org itg ®.aEEa. Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Regional Open 5, 4ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT July 26, 2001 Mr. Mark Wunderman 596 Eunice Avenue Mountain View, CA 94040 SUBJECT: Parking on South Monte Bello Road Dear Mr. Wunderman: Thank you for your electronic letter of July 3, 2001 asking to make parking available near the Waterwheel Creek Trailhead on Monte Bello Road. The Board of Directors reviewed your letter at its regular meeting last night. The Board recognizes the importance of making public land accessible to its constituents. Various members of the public have expressed similar interests to yours regarding the need for public parking facilities to access the southerly area of Monte Bello Road. Establishing a formal parking lot along Monte Bello Road is particularly challenging because of the tortuous nature of the road and the concerns of local residents about additional traffic. In the interim, to accommodate members of the public including yourself, the Board approved an amendment to the Use and Management Plan for Monte Bello Open Space Preserve on July 23, 1997 opening the former docent parking area to the general public on a permit basis. The parking area is located just inside gate M1308, at the terminus of the Waterwheel Creek Trail. One-day parking permits for this area are available to the public at no cost by calling Kathleen Hart, Operations Administrative Assistant, at(650) 691-1200. A copy of the use permit form is enclosed for your reference. The District will provide a lock combination to gate MB08 after granting the use permit. Please note that parking is limited to ten (10) vehicles per day due to space constraints. Since the lot is open by permit only, the District has chosen not to sign the location as public parking,but rather to identify the parking on District maps as "parking by permit only". Thank you again for your letter. We are glad that we are able to accommodate your request. If you have any additional questions,please contact Ana Ruiz, Open Space Planner, at (650)691-1200. Sincerely, r' 4ete ens, President Board of Directors PS:ar cc: MROSD Board of Directors 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Regional Open S, ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT July 26, 2001 Mr. David Montagna 19701 Canon Drive Los Gatos, CA 95030-2937 SUBJECT: Trail Connection from Overlook Drive to El Sereno Open Space Preserve Dear Mr.Montagna: Thank you for your letter of July 17, 2001 regarding a potential trail connection at Overlook Drive. The Board of Directors reviewed your letter at its regular meeting last night. We appreciate your observations and suggestions for a trail alignment from Overlook Drive around the proposed water tank. District staff is working with San Jose Water Company to preserve the trail segment around the water tank, thus providing the opportunity for a future trail connection into El Sereno Open Space Preserve. The Comprehensive Use and Management Plan for El Sereno Open Space Preserve is not Work Program for the current ear, and the timing for included in the Planning Department's g y g such a plan is currently uncertain. At the end of each year, the Department analyzes potential planning and capital improvement projects and identifies the high priority projects to recommend to the Board for inclusion in the following year's work plan. When the planning process begins for El Sereno Open Space Preserve, it will include public participation to address issues such as trail routes, recreational uses, staging area locations, traffic, resource management, and operations. Your name has been added to the list of interested parties to be contacted when the planning process begins. Thank you again for your letter. We look forward to your participation in the development of the El Sereno Comprehensive Use and Management Plan. Should you have any questions about the status of the El Sereno Plan or the planning process, please contact Cathy Woodbury, Planning Manager, at(650)691-1200. Sincerely, Jie/efiern/ens, President Board of Directors PS:cw cc: MROSD Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org ®. ' I Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz +Genera!Manager:L.Craig Britton - - - _ __ J Regional Open S re MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 1 To: Board of Directors From: L. Craig Britton, General Manager Date: August 8, 2001 Re: FYI's If The Califori Roundtable on Recreation, Pa. and Tourism IR P.O. Box 942896 Sacramento,CA 94296 9161653-8837 Coordinates and promotes public and private efforts to provide quality,sustainable outdoor recreation in California. L% AUG July 31, 2001 John Escobar Mid- Peninsula Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Dear John: On behalf of the California Roundtable on Recreation, Parks, and Tourism, and the co-sponsoring organizations, we would like to thank you for your participation in the Managing Visitor Carrying Capacity Workshop, July 10 and 11, in Emeryville, California. Going into the workshop, we were sure there was a great deal of interest in the subject and an equally great need to share perspectives, problems and practices. We were equally confident that the best group of speakers were being assembled to address the subject. The evaluations we received confirmed our suspicions, and more. The great majority of attendees indicated that the workshop met or exceeded their expectations. We routinely saw comments indicating that..."this was the best group of speakers I have ever heard." Again, thank you for your willingness to share your valuable time and expertise on a subject of current and growing concern. The California Roundtable on Recreation, Parks and Tourism, and the workshop co-sponsors, will make every effort to follow through on the promise of the workshop. We hope that we may continue to call on you for your insights. Sincerely, Paul Slavik, Co-Chair Keith L. Demetrak, Co-Chair California Roundtable California Roundtable MIQPEN/NSMA REGIONAL OPBV SPACE DISTRICT Memorandum To: District Staff: From: District Energy Committee Members: (John Maciel, Mike Williams, David Topley, Stephanie Jensen, John Cahill, Craig Beckman, Michael Newburn) Date: August 6, 2001 Subject: Update on District Energy Conservation Efforts Over the past three months, the energy committee has met four times. The goal of the committee is to "Develop strategies for the District to become more energy efficient, and to increase staffs awareness relating to energy efficiency." The committee has taken a serious look at participating in energy conservation efforts, and we would like to express our appreciation to everyone for their work in this area. The efforts from the three offices has resulted in a reduction in electrical and gas usage. Below is a summary of these efforts. Additional measures to reduce energy use are also being researched. Foothills and Skyline Area Offices: • Open windows in the early morning hours to cool down the office and close the windows mid morning, including closing the shades. • Turn off the HVAC most of the time. When the HVAC is on, then reduce heating in the winter, and use of air conditioning in the summer. • Turn off lights, small appliances and computers when not in use. • Install motion sensors on restroom lights in Foothill field office. • Perform routine maintenance on HVAC System. • Install timers and motion sensors on outside security lights. • Minimize the staff time in the office. • Carpool to meeting when possible, and reduce meetings when practical. Administrative Office: • Evaluate the HVAC system to increase efficiency. • Place lock boxes on thermostats in the building. • Retrofit old light fixtures with new efficient fluorescent fixtures. • Reduce the number of light bulbs,within fixtures. •Page 1 • Reduce heating in the winter, and use of air conditioning in the summer. • Minimize the use of electrical appliances in work spaces i.e. floor heaters. • Turn off computers and lights when not in use. • Keep outside doors closed at all times. • Install skylights in the new offoe,space to increase natural light. • Complete a P.G. & E. audit of the administrative Office for efficiency. • Promote car pooling to meetings. • Lower the hot water heater down to 120 degrees. The following items are being researched or have already been budgeted: • Buy Energy Star replacement appliances. • Meet with a consultant to research the possibility of installing a solar-photovoltaic system at the administrative office. • Meet with a contractor to research the feasibility of installing a solar hot water heating system for the District offices. • Research the possibility of replacing existing light switches in common spaces with motion detecting switches. • Evaluate the feasibility of installing double pane windows in the rooms that are currently being expanded at the administrative office. • Incorporate energy conservation methods in the new construction work at the Foothills Field Office. • Research grants and alternative energy conservation methods. • Install reflective window film or awnings on all south-facing windows. • Install blinds on windows that currently do not have them. • Post monthly utility bills with a challenge to reduce the amount of energy used. • Install ventilation fans to circulate outside air into the field offices. • Install skylights in the field offices. California 's Energy Challenge,Tips: The following tips can help you to save further energy at home. • During the winter, turn thermostats down to 68 degrees or below. Reduce settings to 55 degrees before going to sleep or when away for the day. (For each 1 degree, you will save up to 5 percent on your heating costs.) • Avoid running large appliances such as washers, dryers, and electric ovens during peak demand hours from 5:00 a.m. to 9 a.m. and 4p.m. to 7p.m. Again, the committee would like to thank everyone for their efforts. Please continue your conservation efforts, and we welcome any further suggestions you may have for energy conservation. •Page 2