HomeMy Public PortalAbout20010822 - Agendas Packet - Board of Directors (BOD) - 01-19 Regional Open c ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 01-19
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
7:30 p.m.
Wednesday,August 22,2001
330 Distel Circle
Los Altos, California
AGENDA*
7:30* RoLL CALL
** ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA
ADOPTION OF CONSENT CALENDAR—P. Siemens
*** APPROVAL OF MINUTES
• July 25,2001
*** WRITTEN COMMUNICATION
BOARD BUSINESS
7:45* 1 Application for Per Capita and Roberti-Z'Berg Harris Block Grant Programs Under the
Safe Neighborhood Parks,Clean Water, Clean Air,and Coastal Protection Bond Act of
2000(Proposition 12); Adopt the Attached Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Approving the Application for the Per
Capita Grant Program Under the Safe Neighborhood Parks,Clean Water, Clean Air and
Coastal Protection Bond Act of 2000;Adopt the Attached Resolution of the Board of
Directors of the Midpeninsula Regional Open Space District Approving the Application
for the Roberti-Z'Berg Harris Block Grant Program Under the Safe Neighbor Parks,
Clean Water, Clean Air, and Coastal Protection Bond Act of 2000—M.Williams
7:55* 2 Proposed Addition of Real Property Specialist Position to the Open Space Acquisition
Department and Amendment to the Position Classification and Compensation Plan;
Approve the Creation of the New Real Property Specialist Position and Assign it a Salary
Range of Step Number 260 to 285,with a Corresponding Salary Range of$3,750 to
$4,820 per month;Authorize the filling of the Real Property Specialist Position;Approve
the Attached Corresponding Amendment to the Position Classification and
Compensation Plan—M.Williams
8:05* 3 Authorize the General Manager to Execute a Contract with Nancy Elizabeth Stoltz in an
Amount Not to Exceed$14,640 to Provide a Feasibility Analysis and Develop Schematic
Design Options for Renovation of the Ranch House(Former McDonald Property)at La
Honda Creek Open Space Preserve —C.Woodbury
330 Distel Circle * Los Altos,CA 94022-1404 * Phone:650-691-1200
Fax:650-691-0485 * E-mail:mrosd®openspace.org *Web site:www.openspace.org :J ®FREES
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz *General Manager:L.Craig Britton
Meeting 01-19 Page 2
8:15* 4 Authorization to Purchase Work Stations and Office Furniture from Indoff Inc. for Fiscal
Year 2001-2002;Authorize the General Manager and Designees to Purchase Work
Stations and Office Furniture from Indoff Inc. at an Amount Not to Exceed$25,000 for
Fiscal Year 2001-2002—C.Woodbury
5 Authorization to Contract with Citation Press for Fiscal Year 2001-2002,with an Option
to Extend the Contract to Fiscal Year 2002-2003;Authorize the General Manager to
Enter into a Contract for Printing Services with Citation Press for the Remainder of
Fiscal Year 2001-2002 for an Amount Not to Exceed$85,000,with an Option to Extend
the Contract to Fiscal Year 2002-2003,Subject to Further Board Approval—S. Jensen
REVISED CLAIMS
8:30* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of
District Directors and Staff.
8:45* ADJOURNMENT
Times are estimated and items may appear earlier or later than listed Agenda is subject to
change of order.
TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each
item is considered by the Board of Directors. You may address the Board concerning other
matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.
Alternately,you may comment to the Board by a written communication, which the Board
appreciates.
All items on the consent calendar may be approved without discussion by one motion. Board
members, the General Manager, and members of the public may request that an item be removed
from the Consent Calendar during consideration of the Consent Calendar.
Regional Open ' -ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 01-17
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
July 25, 2001
MINUTES
SPECIAL MEETING
L ROLL CALL
President Pete Siemens called the meeting to order at 6:35 p.m.
Members Present: Jed Cyr, Mary Davey, Nanette Hanko, Larry Hassett, Ken Nitz, and
Pete Siemens.
Members Absent: Deane Little.
Staff Present: Craig Britton, Sue Schectman, Michael Williams, Duncan Simmons, Tom
Fischer, Thomas Trapp.
H. CLOSED SESSION
P. Siemens stated that the Board would adjourn to Closed Session for a conference with
General Counsel regarding anticipated litigation, significant exposure to litigation,
Government Code Section 54956.9(b), one case.
The Board recessed to Closed Session at 6:35 p.m. and the Closed Session commenced at
6:35 p.m. The Board concluded the Closed Session at 7:28 p.m.
REGULAR MEETING
III. P. Siemens called the Regular Meeting to order at 7:34 P.M. and noted that no reportable
actions had taken place in Closed Session. Director Little arrived at 7:40 p.m.
Additional Staff Present: Sandy Sommer, Ana Ruiz, Doug Vu, John Maciel, Lisa
Zadek, Stephanie Jensen, Dave Sanguinetti, Mike Foster, Cathy Woodbury, and John
Cahill.
IV. ORAL COMMUNICATIONS—There were none.
330 Distel Circle - Los Altos,CA 94022-1404 * Phone:650-691-1200
Fax:650-691-0485 * E-mail:mrosd@openspace.org *Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz #General Manager:L.Craig Britton
Meeting 01-17 Page 2
V. ADOPTION OF AGENDA
Motion: M. Davey moved that the Board adopt the agenda. J. Cyr seconded and
the motion passed 6 to 0.
VI. ADOPTION OF CONSENT CALENDAR
K. Nitz removed Agenda Item 8, Authorization to Solicit Bids for Paving and Repairs to
the Driveway at Thornewood Open Space Preserve; Determine that the Recommended
Actions are Categorically Exempt from the California Environmental Quality Act
(CEQA) as Set Out in this Report; Authorize Staff to Solicit Bids for Paving and Repairs
to the Driveway at the Thornewood Open Space Preserve; and Agenda Item 10,
Authorization to Solicit Bids to Remove One Minor Structure and Various Debris at
Sierra Azul Open Space Preserve and Restore the Area to a Natural Condition;ition Autho
rize
Staff to Solicit Bids for the Demolition of One Minor Structure and the Removal of
Associated Debris at Sierra Azul Open Space Preserve.
P. Siemens removed Agenda Item 9, Authorization to Solicit Bids for Paving and
Repairs to the Parking Lot at the Administrative Office Building Located at 330 Distel
Circle, Los Altos, California; Determine that the Recommended Actions are
Categorically Exempt from the California Environmental Quality Act (CEQA) as Set Out
in this Report; Authorize Staff to Solicit Bids for Paving and Repairs to the Parking Lot
at the Administrative Office Building.
Motion: K. Nitz moved that the Board adopt the Consent Calendar, including
approval of the minutes of the June 27 and July 11, 2001, Special and
Regular Meetings; draft responses to letters from Mr. Mark Wunderman;
596 Eunice Avenue, Mountain View; Mr. Gene Pfeiffer, 16755 Littlefield
Lane, Los Gatos; and Mr. David Montagna, 19701 Canon Drive, Los
Gatos; Agenda Item 7, Approval of Salary Adjustment and Meritorious
Pay Award for the General Manager and Approval of Amendment to
General Manager's Employment Agreement; As a Result of the Board's
Evaluation of the General Manager's Performance for the Period of March
10, 2000 through March 9, 2001 and Compensation Review for the
Position, the Ad Hoc Board Appointee Evaluation Committee
Recommends a 5%Meritorious Pay Award Based on the General
Manager's Performance and a 4% Cost of Living Salary Adjustment,
Retroactive to March 9. 2001; Adopt the Attached Resolution Amending
the General Manager's Employment Agreement to Reflect an Adjusted
Salary of$131,959.36, and a 5%Meritorious Pay Award Totaling
$6,344.20 - Ad Hoc Appointee Evaluation Committee(President Siemens
and Directors Cyr and Little); Agenda Item 11,Authorization to Contract
with Tamara Kan for Biological Survey and Mapping Services:Determine
that the Recommended Actions are Categorically Exempt from the
California Environmental Quality Act (CEQA) as Set Out in this Report;
Authorize the General Manager to Execute an Agreement with Tamara
Meeting 01-17 Page 3
Kan in an Amount Not to Exceed $5,000 to Provide Biological Survey and
Mapping Services on an As-Needed Basis for Planning's Capital
Improvement Projects and Resource Management Projects During Fiscal
Year 2001-2002; and Revised Claims 01-14. L. Hassett seconded the
motion. The motion passed 6 to 0(N. Hanko abstained on claim 2204).
VH. SPECIAL ORDER OF THE DAY
Resolution of Appreciation for Michael L. Foster, Controller.
Motion: N. Hanko moved that the Board adopt Resolution No. 01-20, Resolution
of the Board of Directors of the Midpeninsula Regional Open Space
District Commending Michael (Mike) L. Foster.
P. Siemens read the Resolution.
K. Nitz seconded the motion. The motion passed 6 to 0.
VM. BOARD BUSINESS
A. Agenda Item No. I —-Approval of Mitigated Negative Declaration and Mitigatio
Monitoring Plan, and Tentative Approval of a Use and Management Plan
Amendment for Windy Hill Open Space Preserve, Approve the MitiggLed
Negative Declaration and Mitigation Monitoring Program in Accordance with the
California Environmental Quality Act (CEO& and Adopt the CEQA Findings as
Set Out in this Report, Tentatively Approve the Use and Management
Committee's Recommendation to Amend the Use and Management Plan for
Windy Hill Open Space Preserve as Follows: (1) Open the Betsy Crowder Trail to
Hikers, Equestrians, and Leashed Dogs, but not to Bicycles, (2) Install a
Observation Area at Sausal Pond and Close the Perimeter Area to Public Use for
Resource Protection, (3)Realign, Construct and Restore Unpaved Trails and
Roads for a Net Increase of Eighty(80)Linear Feet, and (4) Approve Staffs
Recommendation to Adopt the Name "Sequoias Trail" for a 0.2-Mile Trail that
Connects to a Town of Portola Valley Trail and Open the Trail to Hikers,
Equestrians, and Leashed Dogs, But Not to Bicycles - (Report R-0"-88 .
S. Sommer acknowledged that A. Ruiz and D. Sanguinetti had worked with her
on researching and preparing the report. She discussed historical issues connected
to the proposal.
A. Ruiz presented the recommendations of the Use and Management Committee,
noting that the study was driven by two key issues: the need to designate
appropriate uses for the Betsy Crowder Trail, including an evaluation of the long-
term impact of opening a trail to multiple uses; and the need for a trail
realignment near the new Kabcenell driveway.
Meeting 01-17 Page 4
S. Sommer presented public comment received by staff on the Use and
Management Plan amendment. She discussed CEQA compliance and
summarized staff's recommendations.
Regarding the view from the new bypass trail, S. Sommer said she had walked the
trail, and the new bypass trail was fairly similar to the section of old trail and had
similar views.
In evaluating the uses for the Betsy Crowder Trail, A. Ruiz said staff considered
what the trail uses are in that area, public comments, and protecting resources at
Sausal Pond. She said staff plans to do the resource work first, then sign the trail
for dogs on leash.
S. Sommer said the new trail section near the Kabcenell driveway would be built
to District standards. K. Nitz expressed concern about older people having
trouble with the steepness. S. Sommer said the precise alignment of the segment
had not been worked out in detail.
In regard to the reasons the Portola Valley Trail Committee wanted the retention
of the road, C. Britton referred to letters from Portola Valley and a memo from
him in packet.
S. Sommer said staff s point of view is that Portola Valley is saying the General
Plan specifies the trail being in that location, yet other parts of the plan say the
trail and path element need to be flexible. She said staff believes this alignment
follows the general intention of the General Plan.
Regarding concerns about creating confusion about dog use on the Sequoias
Sommer i h intention f all win do use on that section of trail
segment, S. So said the0 allowing g g
would be to avoid prohibiting Sequoias residents from entering through their
property onto the preserve and to utilize that trail. L. Hassett said he thought staff
was introducing a conflict with the Portola Valley trail use policy.
I Cyr noted that if residents wanted to be technically legal, they could exit The
Sequoias on the Portola Road side and enter the parking lot and come up the
Spring Ridge Trail that way; all those trails are open to dog use.
L. Hassett said he was in favor of leaving it open for dogs, but would like to see
Portola Valley adopt that for the rest of the trail to eliminate the conflict.
D. Little said he would also like Portola Valley to look into that. As chair of the
Use and Management Committee, he felt the committee and staff had done an
excellent job of reviewing the proposed trail and amendment, specifically the
Betsy Crowder Trail. On the issue of the road that goes by the sag pond, he
thought it had been an unfortunate misalignment for many years through an
environmentally sensitive area. He said it was important to try to realign it in
order to take traffic away from that environmentally sensitive area. He said the
L
Meeting 01-17 Page 5
two trails are quite close, and he was sure staff could come up with specific
proposals that are not steep or difficult for anyone who likes to walk. In addition,
he said staff and the committee had made an effort to receive public input on the
trail alignments. He said it was unfortunate that the Town waited until the end of
public input to make this suggestion. He strongly supported staffs
n i n recomme dat o .
N. Hanko said originally she was concerned about dog use on the Betsy Crowder
Trail. However, she thought staff had done a good job of protecting Sausal Pond
and was inclined to go along with the recommendation on that subject. She
disagreed with D. Little regarding the sag pond trail. She thought it would be a
disservice to those who have lived there a long time. Many people need trails that
are not steep. It could be closed in winter. She said she would like to see the
District uphold Portola Valley interests, and suggested an amendment to send the
matter back to the Use and Management Committee for further study.
L. Hassett stated two concerns: 1. The mitigated negative declaration discussed
the removal of two coastal oaks. S. Sommer pointed out the trees' location and
said it might be possible to avoid them. She said staff had to balance between the
trail and staying away from the big trees. 2. He complimented staff on the
protective measures for the pond and taking out some vegetation for better
viewing from the trail. Regarding visually opening up view areas from the trail,
S. Sommer said staff was trying to establish a formal access point to Sausal Pond
and reduce access to other parts of the pond. She said it was possible that the
observation area would be a deck.
K. Nitz said in terms of the sag pond, the person who skinned the road had pushed
debris into pond. He believed the trail needed to be closed. He said several
people at the Betsy Crowder memorial had suggested putting a bench near the
observation area or on the deck if there is one.
S. Sommer explained the process for the negative declaration. She said it was
sent to the State clearinghouse who sent it to 15 agencies. Only two agencies
commented.
A. Ruiz noted that all the lower trails, including the new trail, are open to dogs.
P. Siemens and K. Nitz suggested putting the bike icon on future maps.
H. Pastorelli, 1207 USA Court, Los Altos, Vice President of ROMP, asked the
Use and Management Committee to comment on why the Betsy Crowder Trail is
excluding bikes, and also putting a note in the General Manager's
recommendation as to why bikes are being excluded. D. Little replied that the
committee had considered it but felt it would be an inappropriate use of resources.
He said bicycles have access on the other road. This provides an alternate route
where older hikers and equestrians can go.
Meeting 01-17 Page 6
Mary Hufty, 257 Mapache Drive, Portola Valley, chair of the Portola Valley
Trails Committee, said staff had done a thoughtful job and had met their concerns
on many issues. When she saw the plan for the re-route, she though the preserve
users were losing a trail they use and love. However, she said it could have been
treated more gently. She noted that the Planning Commission acted
independently of the Trails Committee on this issue. She thought the trail was a
logical connection with the Spring Ridge Trail as it goes over the Eagle Trail, as it
would connect to Willow Grove and Alpine Road. She said the other trail had a
little jog out of the way. The trail is more level and is a better trail experience.
Regarding trail density, she said the committee loves trails and the confusion of
g g Y,
signage is not an issue.
Ellie Ferrari, 211 Willowbrook Drive, Portola Valley, an equestrienne, said she
had ridden the trail with the sag pond. She urged the Board to reconsider the
matter and asked about access for vehicles. She thanked D. Little for the field
trips.
Derry Kabcenell, 557 Cresta Vista Lane, Portola Valley, said he was the owner of
the in-holding and had suggested some of the changes that had been discussed.
He said he supported the General Manager's recommendations and commended
staff and the committee. He said his particular interest was to avoid conflict
between preserve users and vehicles on the driveway. He requested that the
driveway not be designated a trail and that visitors be encouraged to use existing
designated trails for safety reasons. He said from the point of view of safety and
user conflict issues, it would be better if the sag pond trail was not there.
J. Cyr referred to the mitigation model and said the written report did not seem to
match it. S. Sommer explained where the measurements were taken. J. Cyr noted
that on page 12 of the Negative Declaration, it stated that the balance of the
Windy Hill Open Space Preserve is east of the project area and he thought it
should say "west." He commented that in reading through the report, he was
impressed. He thanked S. Sommer and A. Ruiz. In regard to the issues about the
reroute, he shared concerns about the environmental protection of the sag pond.
He thought there was an issue with trail density because the District has to
maintain them all. In this case, he was more concerned with providing a variety
of uses.
D. Little said he thought they needed to recognize that the District's mission is to
preserve ecologically valuable land and not to provide access to every square
inch. He said there is a need to recognize that this is an ecologically valuable and
rare resource, and he asked the public to recognize this.
Motion: D. Little moved that the Board approve the Mitigated Negative
Declaration and Mitigation Monitoring Program in accordance
with the California Environmental Quality Act (CEQA), and adopt
the CEQA findings as set out in the staff report; and tentatively
Meeting 01-17 Page 7
approve the Use and Management Committee recommendation to
amend the Use and Management Plan for Windy Hill Open Space
Preserve as follows: (1) Open the Betsy Crowder Trail to hikers,
equestrians, and leashed dogs, but not to bicycles, (2)Install an
observation area at Sausal Pond and close the perimeter area to
public use for resource protection, (3)Realign, construct, and
restore unpaved trails and roads for a net increase of eighty(80)
linear feet, and (4) Approve staffs recommendation to adopt the
name "Sequoias Trail" for a 0.2-mile trail that connects to the
Town of Portola Valley Trail and open the trail to hikers,
equestrians, and leashed dogs, but not to bicycles. K. Nitz
seconded the motion.
Discussion: L. Hassett said he had met with Town officials and looked at the
re-route. He found it is a gorgeous trail and relatively flat. He said
if the District eliminated vehicle traffic on the road it would
decrease impact, and that if there were a problem, the trail could be
closed seasonally. He had talked with Bo Gimbal about possible
h fault line and drainage
ways of dealing with the concerns about the a
Y g g
issues. He said if the trail is allowed to decrease in size to a four-
foot trail and is sensitively rerouted toward the high area, it could
work.
Amendment to motion: L. Hassett moved that the Board refer this aspect back to
the Use and Management Committee to see if there is a way to
retain that part of the trail. N. Hanko seconded the motion.
Discussion: L. Hassett observed that this aspect would not hold up the
program. C. Britton stated he would prefer the entire matter be
referred back to the committee. He said it had to be looked at in
context with other trail recommendations.
Amendment to amendment: N. Hanko moved that the Board direct the President
to appoint an ad hoc committee to research this particular issue. L.
Hassett seconded the motion. The motion was defeated 5 to 2 with
Directors Hassett and Hanko voting aye and all other Directors
voting no.
Vote on amendment to motion: The motion was defeated 4 to 3 with Directors
Hassett, Siemens, and Hanko voting aye and all other Directors
voting no.
Vote on main motion: The motion passed 5 to 2 with Directors Hassett and
Hanko voting no and all other Directors voting aye.
(Note: D. Little left at 8:57 P.M.)
Meeting 01-17 Page 8
B. Agenda Item No. 2- Approve the Attached License Agreement for The Sequoia
- Portola Valley to Enter Windy Hill Open Space Preserve for the Purpose o
Planting Native Plants and Installing a Temporary Drip Irrigation System on
District Land Along the Northern Adjoining Property Line: Authorize the General
Manager to Execute the Attached License Agreement Allowing The Sequoias-
Portola Valley and their Consultants to Enter Windy Hill Open Space Preserve for
the Purpose of Planting Native Trees and Shrubs, and Installing a Temporary DEW
Irrigation System on District Land, Along the Northern Adjoining Property Line;
Authorize the General Manager and General Counsel to Approve Minor
Revisions to the License Agreement—(Report R-0 1-8 5).
A. Ruiz presented the staff report. C. Britton noted that this would be of benefit
to the District because there has always been a desire to have screening there. A.
Ruiz noted that the carports would be below grade as a berm is being installed.
J. Cyr noted a correction on page 1, paragraph 2.3, which should read "a license
agreement" instead of"an license agreement."
Motion.- M. Davey moved that the Board authorize the General Manager to
execute the License Agreement allowing The Sequoias—Portola
Valley and their consultants to enter Windy Hill Open Space
Preserve for the purpose of Planting Native Trees and Shrubs, and
installing a temporary drip irrigation system on District land, along
the northern adjoining property line- and authorize the General
Manager and General Counsel to approve minor revisions to the
License Agreement. J. Cyr seconded the motion. The motion
passed 6 to 0.
C. Agenda Item No. 3- Authorization to Execute a Contract with Dillingham
Associates to Provide Design and Services in an Amount Not to Exceed $25.81
for the Proposed Parking and Staging Area at the Jacques Ridge Entrance to
Sierra Azul Open Space Preserve, Authorize the General Manager to Execute a
Contract with Dillingham Associates of Berkeley in an Amount Not to Exceed
$25.8 10 to Prepare Plans and Specifications for the Parking and Staging Area at
the Jacques Ridge Entrance to Sierra Azul Open Space Preserve - (Report R-01-
81 .
D. Vu outlined staffs recommendations. He confirmed that the District's staging
area would accommodate 15 cars, and the County would have 50 spaces. He said
the crosswalk is to be protected with stop signs. He said the County had
recommended that the District put in the staging area. The County is anticipating
high use on this portion of the Ridge Trail when the District dedicates a 17.9-mile
section.
C. Britton said the District's parking is for automobiles while the County's will
include equestrian parking. He thought it would work well. By having staging
Meeting 01-17 Page 9
areas on both sides of the road, there would be a crosswalk and a stop sign.
Regarding dedication of the portion of the Ridge Trail, he said there are two
private parcels, which may delay dedication.
D. Vu said the goal was to use native planting. In regard to excavation, C. Britton
said staff is aware of the need to investigate soils and is being very careful.
D. Vu explained that a 100 ft. setback has to be maintained. The 400-foot view
requirement is a State requirement and does not apply in this case. The parking
surface will be rock, not paving. Drainage will be worked out as part of design.
Motion: N. Hanko moved that the Board authorize the General Manager to
execute a contract with Dillingham Associates of Berkeley in an
amount not to exceed $25,810 to prepare plans and specifications
for the parking and staging area at the Jacques Ridge entrance to
Sierra Azul Open Space Preserve. M. Davey seconded the motion.
The motion passed 6 to 0.
D. Agenda Item No. 4—Authorization of Award of Contract to Panko Architects for
Design and Engineering Services to Replace the Maintenance Building and to
Create a Master Plan for the Foothills Operations Facility at Rancho San Antonio
Open Space Preserve;Authorize the General Manager to Enter into a Contract
with Panko Architects of San Mateo for an Amount Not to Exceed $39,785 for
Design and Engineering Services to Replace the Maintenance Shop Building and
to Create a Master Plan for the Foothills Field Operations Facility at Rancho San
Antonio Open Space Preserve—(Report R-01-82).
J. Cahill presented the report. C. Woodbury noted that putting solar panels on this
facility was included in the list of things they would look at. J. Cahill said staff
did not know of any hazardous materials, but any construction will entail some
borings and staff will do an update on the 1991 geological survey.
Motion: M. Davey moved that the Board authorize the General Manager to
enter into a contract with Panko Architects of San Mateo for an
amount not to exceed $39,785 for design and engineering services
to replace the maintenance shop building and to create a master
plan for the Foothills field operations facility at Rancho San
Antonio Open Space Preserve. N. Hanko seconded the motion.
The motion passed 6 to 0.
E. Agenda Item No. 5- Request for Consent to a Sublease Agreement Between
Drug Abuse Sciences, Inc., and Kaidara Software,Inc. for the Enterprise Office
Space at 330 Distel Circle, Los Altos; Authorize the General Manager to Approve
the Office Building Sublease Between Drug Abuse Sciences, Inc. and Kaidara
Software, Inc. —(Report R-01-W.
C. Britton clarified that if there is extra wiring needed for networking or software,
it is the lessor's responsibility.
Meeting 0 1-17 Page 10
Motion: M. Davey moved that the Board authorize the General Manager to
approve the office building sublease between Drug Abuse
Sciences, Inc. and Kaidara Software, Inc. for the Enterprise Open
Space at 330 Distel Circle, Los Altos. K. Nitz; seconded the
motion. The motion passed 6 to 0.
F. Agenda Item No. 6- Authorization to Contract with Printer to be Announced at
this Meeting for Printing Services for Fiscal Year 2001-2002 With an Option t
Extend the Contract for Fiscal Year 2002-2003, Authorize the General Manager
to Enter Into a Contract for Printing Services with a Printing Firm(To B
Selected by and Announced at Your Meeting) for the Remainder of Fiscal Year
2001-2002, For an Amount Not to Exceed $100,000, With the Option to Extend
the Contract to Fiscal Year 2002-2003, Subject to Further Board Approval
(Report R-01-90).
S. Jensen presented staff s recommendations.
Motion: J. Cyr moved that the Board authorize the General Manager to
enter into a contract for printing services with Harbor Printing for
the remainder of fiscal year 2001-2002, for an amount not to
exceed $100,000, with the option to extend the contract t cal
year 2002-2003, subject to further Board approval. N. Hanko
seconded the motion.
Discussion: S. Jensen said she did not know how many employees Harbor had,
and was more concerned with their performance. She said the
District has been using tree-free paper, but not hemp, as per Board
policy. However, there are certain tree-free products that do more
environmental harm. C. Britton said staff would come back with
this on an informational basis. He said they are looking at various
options, including post-consumer paper, and would advise the
Board.
S. Jensen said the graphic designer has agreed to store the
District's materials, but the District owns them.
Vote: The motion passed 6 to 0.
G. Agenda Item No. 8- Authorization to Solicit Bids for Paving and Repairs to the
Driveway at Thornewood Open Space Preserve,Determine that the
Recommended Actions are Categorically Exempt from the California
Environmental Quality Act (CEQA) as Set Out in this Report, Authorize Staff to
Solicit Bids for Paving and Repairs to the Driveway at the Thornewood Open
Space Preserve—(Report R-01-U3 .
Meeting 01-17 Page 11
J. Cahill said any asphalt removed would be recycled. He said it would probably
would probably be five
be wise to close the reserve during the paving which p y e
P g p g
working days. He said Mr. Richard will be part of any decision made regarding
closure. There is another entrance for him to use.
Motion: M. Davey moved that the Board determine that the recommended
actions are categorically exempt from the California
Environmental Quality Act (CEQA) as set out in the staff report;
and authorize staff to solicit bids for paving and repairs to the
driveway at the Thomewood Open Space Preserve. K. Nitz
seconded the motion. The motion passed 6 to 0.
H. Agenda Item No. 9- Authorization to Solicit Bids for Paving and Repairs to the
Parking Lot at the Administrative Office Building Located at 330 Distel Circle,
Los Altos California, Determine that the Recommended Actions are
Categorically Exempt from the California Environmental Quality Act (CEQA) as
Set Out in this Report; Authorize Staff to Solicit Bids for Paving and Repairs to
the Parking Lot at the Administrative Office Building—(Report R-01-86).
P. Siemens suggested that looking at items 8, 9, and 10, maybe the Board is
micromanaging since they have approved the projects under the budget. C.
Britton explained that staff felt that they would like to err on the side of caution in
regard to notifying the public. In addition, he said these reports are not a lot of
work. Board members expressed appreciation for seeing the reports, noting that it
shows that the District is moving forward on projects, plus it is the public's
money being spent.
Motion: L. Hassett moved that the Board determine that the recommended
actions are categorically exempt from the California
Environmental Quality Act (CEQA) as set out in the staff report;
and authorize staff to solicit bids for paving and repairs to the
parking lot at the administrative office building. M. Davey
seconded the motion. The motion passed 6 to 0.
1. Agenda Item No. 10- Authorization to Solicit Bids to Remove One Minor
Structure and Various Debris at Sierra Azul Open Space Preserve and Restore the
Area to a Natural Condition,• Authorize Staff to Solicit Bids for the Demolition of
One Minor Structure and the Removal of Associated Debris at Sierra Azul Open
Space Preserve—(Report R-01-87).
J. Cahill said the area would be seeded. In regard to removing the road once the
structures are gone, C. Britton said staff will be doing a master plan and will look
at trails and roads.
Motion: K. Nitz moved that the Board authorize staff to solicit bids for the
demolition of one minor structure and the removal of associated
Meeting 01-17 Page 12
debris at Sierra Azul Open Space Preserve. M. Davey seconded
the motion. The motion passed 6 to 0.
IX. INFORMATIONAL REPORTS
M. Davey thanked S. Sommer for joining the trail meeting at Parks and Recreation on
Stanford Land.
K. Nitz said he worked at the Los Altos Art and Wine Fair and that hundreds of people
came through.
L. Hassett said he attended the South Skyline picnic last Saturday where the program was
presented by USGS.
J. Cyr: 1. He will be doing a"meet a Board Member on the trail" in September. 2. He
had gone on his first docent-led hike on September 3 and said it was fun and praised staff.
C. Britton: 1. The FYI's contained the Belmont City Council agenda for a workshop at
which he had spoken. 2. The FYI's also had notice of the"not-so-annual conference"
October 18-20 at Audubon Canyon Ranch. 3. Kathleen Hart had suggested an office
cleanup day that was held July 13. 4. Sally Thielholdt has been hired to fill the
Administrative/Human Resources Manager position and will start September 4.
C. Woodbury announced that S. Sommer passed a national exam by the American
Institute of Certified Planners and is recognized by her peers as a Planner Extraordinaire.
C. Britton announced that J. Isaacs will be leaving the District August 31.
J. Maciel: 1. They are doing testing and background checks on four ranger candidates.
2. He presented an update on the search for the missing bicyclist. Staff had assisted
though there is no indication she was seen on the preserves. Also, a body was found in
Purisima Creek Redwoods Open Space Preserve.
S. Jensen announced that Mt. Umunhum and San Mateo County VIP tours would take
place in late September and October.
X. ADJOURNMENT
At 9:53 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
...... .. ....
Regional Open 5 ce
DRAFT RESPONSE
PREPARED BY STAFF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FOR BOARD CONSIDERATION
Mr. Roy Ferrari
Rferrari(&yahoo.com
RE: Access to Windy Hill Open Space Preserve via Alpine Road Gate WH06
Dear Mr. Ferrari:
Thank you for your electronic mail dated July 24, 2001 and for your interest in the trails of Windy Hill Open
Space Preserve. A copy of your electronic message was given to the Board of Directors for their review at
their meeting last night.
Staff has been working at length over the last two months with the property owner of the private inholding to
address District concerns over the uneven bridge surface. For this reason, staff has postponed reopening the
Alpine Road preserve entrance to horses and bicycles. As of last Thursday, the bridge surface has been
improved. The uneven gaps between the running boards have been filled with wooden planks to create a
more even surface. These recent bridge modifications will enable the District to reopen the entrance trail to
horses and bicycles once proper signage is in place.
The start of home construction is tentatively scheduled to begin this fall,contingent upon approval of a
building permit from the Town of Portola Valley. The second phase of construction for the home site will
reintroduce heavy truck traffic to this area of the preserve. As with any major project,the start of
construction implies regular truck traffic to deliver equipment, unload materials, and remove excavated soil,
not to mention the number of employee car trips entering and exiting the construction site. The expected
high levels of truck traffic through gate WH06 and the heightened potential for conflicts between trail users
and construction vehicles along the driveway are raising legitimate trail use safety concerns.
Once home construction begins, this entrance to the preserve will be closed on weekdays to all public use,
including hiking, to restrict trail users from traveling on the driveway during peak construction activity.
Construction will be restricted on Saturdays and Sundays to allow the District to open the area to the public
for weekend use. Reopening the entrance to horses and bicycles will also be subject to weekday closures
during peak construction periods. We realize that the temporary closure presents an inconvenience to you
and other members of the public wishing to access the preserve from gate WH06. We fully appreciate your
patience and ask that you please access the preserve from any of the other eight entrances.
The District foresaw the likelihood of these temporary inconveniences when it was first offered the
opportunity to purchase the 429-acres that now create lower Windy Hill Open Space Preserve. With this
purchase was the understanding that 20 acres would be retained by the seller as private land for a future
single-family residential development. By retaining a developable inholding, the seller was willing to sell
the land to the District at a reasonable price. The District believes that the long-term protection and
preservation of the land far outweighs the short-term inconveniences.
If you have any additional questions please call Ana Ruiz, Open Space Planner,at(650) 691-1200.
Sincerely,
Pete Siemens, President
Board of Directors
cc: MROSD Board of Directors
PS:ar:ss 330 Distel Circle # Los Altos,CA 94022-1404 * Phone:650-691-1200
Fax:650-691-0485 * E-mail:mrosd@openspace.org *Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hasseft,Kenneth C.Nitz -General Manager:L.Craig Britton
Page I of I
Ana Ruiz
From: Ana Ruiz <aruiz@openspace.org>
To: Ana Maria Ruiz <aruiz@openspace.org>
Sent: Friday, August 17, 2001 8:08 AM
Subject: Fw: Trail Access to Windy Hill
From: Roy Ferrari
To: rnrosd@_opvmspacq...ora
Sent: Monday, July 23, 2001 1:36 PM
Subject: Trail Access to Windy Hill
Sandy Sommer, Senior Planner, MROSD
Larry Hassett, Ward 6
RE: Continued closure of trail access from Alpine and Willowbrook over the Kapcenell Bridge.
Please let me know why you cannot open this trail on a temporary basis to equestrians until you have
put in the new trail which follows the creek.
I have attended field trips to discuss this new trail but until it is put in, our access during these
precious summer months remains closed. It is not a problem crossing the bridge and proceeding up
the road to hook in the Windy Hill and Hamms Gulch trails as there seems to be little or no
automobile or truck traffic. Even if there were, visibility is good and foot and equestrian traffic would
not be imperiled.
It is already the end of June and it has been closed for months. Please email me at
rferrari@,yahoo.com to explain the Board's thinking. I live on Willowbrook and have always had
immediate access to the trails. Now I have to take a circuitous route down the opposite end of the
street. I feel a temporary opening would be appropriate at this time as it does not look as if you will
have the alternate trail in this year and it will be winter before we can bat an eye.
I am writing this personally and also on behalf of the Portola Valley Trails Association, which is a
volunteer group that oversees the town trails.
Thank you for your attention to this matter. Please circulate this memo to the Board. Thanks!
8/17/01
Regional Open S )ce
R-01-100 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 0 1-19
August 22, 2001
AGENDA ITEM 1
AGENDA ITEM
Application for Per Capita and Roberti-Z'Berg Harris Block qwt Programs Under the Safe
Neighborhood Parks, Clean Water, Clean:Air, and Coastal rotecti Bond Act of 2000(Proposition 12)
GENERAL MANAGER'S RECOWM ATIONS
1. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open
Space District approving the application for the Per Capita Grant Program Under the
California the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond
Act of 2000.
2. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open
Space District approving the application for the Roberti-Z'Berg Harris Block Grant Program
Under the California the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal
Protection Bond Act of 2000.
DISCUSSION
On November 7, 2000, California voters passed Proposition 12, the Safe Neighborhood Parks,
Clean Water, Clean Air, and Coastal Protection Bond Act of 2000. Of more than$824 million
provided by this initiative, $3,652,789 is available in grants to the District on a direct
appropriation basis based upon the population of the District's constituents in Santa Clara and
San Mateo Counties. The District is eligible for$2,399,000 under the Per Capita Grant Program,
and $1,253,789 of this amount under the Roberti-Z'Berg Harris Block Grant Program.
The per capita grant program fully funds acquisition project costs and requires no matching funds.
Eligible project costs under this program start retroactive to July 1, 2000. There is a June 30,
2003 deadline for securing a contract with the State. All projects under this program must be
completed by June 30, 2008. Because this program started July 1, 2000, the following open
space acquisition projects already acquired by the District have been identified for grant funding
reimbursement: the 98.6-acre Connor property addition to Russian Ridge Open Space Preserve
(see Report R-00-142), the 40-acre Lobner property addition to Monte Bello Open Space
Preserve (see Report R-0 1-3 1) and the 41.75-acre Williams property addition to the Sierra Azul
Open Space Preserve(see Report R-00-106). As part of your approval of these open space
acquisitions, these property additions were determined to be categorically exempt under the
California Environmental Quality Act(CEQA). Therefore, the District is ready to apply for full
funding reimbursement under the per capita grant program.
330 Distel Circle * Los Altos,CA 94022-1404 * Phone:650-691-1200
Fax:650-691-0485 * E-mail:mrosd@openspace.org *web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton
The District is also eligible for $1,253,789 under the Roberti-Z'Berg-Hams Block Grant
Program. This grant program provides funds for the acquisition and development of recreational
facilities to meet urban Counties recreational needs. This grant provides for 70% of project cost,
with 30% match from the District or private or non-state sources. Eligible projects under this
grant program may be incurred after July 1, 2001. The deadline for securing contract with the
State under this grant program is June 30, 2004. All projects under this program must be
completed by June 30, 2009. Since this program has just started, future open space acquisition
projects meeting the criteria of this grant will be brought to you as part of a future agenda item
including a CEQA determination.
Two separate funding sources are involved for these two grant programs which require a separate
Resolution for each program. The grant process for both programs is initiated when the District
submits its resolution to the State of California. The State reviews the resolution and sends a
contract to the District for execution in the form attached to this report. After the contract is fully
executed, the District can submit individual project applications for open space acquisitions
which meet the grant criteria.
Prepared by:
Michael C. Williams, Real Property Representative
Contact Person:
Same as above
RESOLUTION NO.
RESOLUTION OF THE BOARD OF
DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
APPROVING THE APPLICANT TO APPLY
FOR GRANT FUNDS FROM THE PER
CAPITA GRANT PROGRAM UNDER THE
SAFE NEIGHBORHOOD PARKS, CLEAN
WATER, CLEAN AIR AND COASTAL
i
PROTECTION BOND ACT OF 2000
WHEREAS, the people of the State of California have enacted the Per Capita
Grant Program which provides funds to meet the urgent need for safe, open and
accessible local park and recreational facilities for increased recreational opportunities
that provide positive alternatives to social problems; and
WHEREAS, the California Department of Parks and Recreation has been
delegated the responsibility for the administration of the grant program, setting up
necessary procedures; and
WHEREAS, said procedures established by the California Department of Parks
and Recreation require the Applicant's Governing Body to certify by resolution the
approval of the Applicant to apply for the Per Capita Allocation, and
WHEREAS, the Applicant will enter into a Contract with the State of California;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Midpeninsula Regional Open Space District hereby:
1. Approves the filing of an Application for local assistance funds from the Per Capita
Grant Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and
Coastal Protection Bond Act of 2000; and
2. Certifies that the Applicant has, or will have, sufficient funds to operate and maintain
the project(s); and
3. Certifies that the Applicant has reviewed, understands and agrees to the General
Provisions contained in the Contract shown in the Procedural Guide; and
4. Appoints the General Manager or Assistant General Manager as agent to conduct all
negotiations, execute and submit all documents including, but not limited to
applications, contracts, agreements, payment requests and so on, which may be
necessary for the completion of project(s).
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT APPROVING THE
APPLICANT TO APPLY FOR GRANT FUNDS
FROM THE ROBERTI-Z'BERG-HARRIS URBAN
OPEN SPACE AND RECREATION PROGRAM
UNDER THE SAFE NEIGHBORHOOD PARKS,
CLEAN WATER, CLEAN AIR, AND COASTAL
PROTECTION BOND ACT OF 2000
WHEREAS, the people of the State of California have enacted the Safe Neighborhood
Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 which provides funds
for the Roberti-Z'Berg-Harris Open Space and Recreation Program; and
WHEREAS, the Legislature of the State of California has enacted the Roberti-Z'Berg-
Harris Open Space and Recreation Program, which provides funds to certain political
subdivisions of the State of California for acquiring lands and for developing facilities to meet
urban recreational needs; and
WHEREAS, the California Department of Parks and Recreation has been delegated the
responsibility for the administration of the grant program, setting up necessary procedures; and
WHEREAS, said procedures established by the California Department of Parks and
Recreation require the Applicant's Governing Body to certify by resolution the approval of the
Applicant to apply for the Roberti-Z'Berg-Harris allocation; and
WHEREAS, the Applicant will enter into a Contract with the State of California;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Midpeninsula Regional Open Space District hereby:
1. Approves the filing of an Application for local assistance funds from the Roberti-Z'Berg-
Harris Urban Open Space and Recreation Program under the Safe Neighborhood Parks,
Clean Water, Clean Air, and Coastal Protection Bond Act of 2000; and
2. Certifies that the Applicant has or will have sufficient funds to operate and maintain the
project(s); and
3. Certifies that the Applicant has reviewed, understands and agrees to the General Provisions
contained in the Contract shown in the Procedural Guide; and
4. Appoints the General Manager as agent to conduct all negotiations, execute and submit all
documents including, but not limited to, applications, contracts, agreements, payment
requests and so on, which may be necessary for the completion of the Project(s).
Grant Contract
Special Provisions
z
General Provisions
A. Definitions
1 The term"Act"as used herein means the Appropriation for the Program.
2. The term"Acquisition"as used herein means to obtain from a willing seller a fee interest
or any other interest, including easements and Development rights, in real property.
3. The term"Application"as used herein means the individual Application and its required
attachments for grants pursuant to the enabling legislation and/or program.
4. The term"Development"as used herein means improvements to real property by
construction of new facilities or renovation or additions to existing facilities.
5. The term"Grantee"as used herein means the party described as the Grantee on page 1 of
this Contract.
6. The term"Project"as used herein means the Project described on page 1 of this Contract.
7. The term"State"as used herein means the State of California Department of Parks and
Recreation.
B. Project Execution
1. Subject to the availability of grant monies in the Act,the State hereby grants to the Grantee a sum of
money(grant monies)not to exceed the amount stated on page 1, in consideration of,and on
condition that,the sum be-expended in carrying out the purposes as set forth in the Description of
Project on page 1,and under the terms and conditions set forth in this Contract.
The Grantee shall assume any obligation to furnish any additional funds that may be necessary to
complete the Project.Any modification or alteration in the Project as set forth in the Application on file
with the State must be submitted to the State for approval.
2. The Grantee shall complete the Project in accordance with the time of Project Performance set forth
on page 1,and under the terms and conditions of this Contract.
3. The Grantee shall comply as lead agency with the California Environmental Quality Act(Public
Resources Code, Section 21000,et.seq.;Title 14,California Code of Regulations,Section 15000 et.
seq.)
4. If the Project includes Development,the Grantee shall comply with all applicable current laws and
regulations affecting Development Projects, including,but not limited to,legal requirements for
construction contracts,building codes,health and safety codes,and disabled access laws.
5. The Grantee shall permit periodic site visits,including a final inspection upon Project completion by
the State,to determine if Development work is in accordance with the approved Project Scope.
6. Prior to the commencement of any work,the Grantee agrees to submit any significant deviation from
the original Project Scope in writing to the State for prior approval.
7. If the Project includes Acquisition of real property,the Grantee agrees to comply with all applicable
state and local laws or ordinances affecting relocation and real property Acquisition.
8. The Grantee shall provide for public access to Project facilities in accordance with the intent and
provisions of the enabling legislation and/or program.
9. Pursuant to guidelines issued by the Secretary for Resources, all recipients of funding shall post '
signs acknowledging the source of funds.
10. Grantees shall have(1)fee title, (2)lease hold or(3)other interest to the Project lands and
demonstrate to the satisfaction of the State that the proposed Project will provide public benefits
that are commensurate with the type and duration of the interest in land, as determined by the
State,that is held by the Grantee.
11. The Grantee shall maintain and operate the property funded pursuant to Section 5096.343 (a)(1)
of the pg_blic Resources Gode for a period that is commensurate with the type of Project and the
proportion of state funds or property allocated to the capital costs of the Project. With the
approval of the State, the Grantee, or the Grantee's successor in interest in the property, may
transfer the responsibility to maintain and operate the property in accordance with this section.
The Grantee shall use the property only for the purposes for which the grant was made and shall
make no other use or sale or other disposition of the property, except as authorized by specific
act of the Legislature. The agreements specified in this section shall not prevent the transfer of
the property from the Grantee to a public agency, if the successor public agency assumes the
obligations imposed by those agreements. If the use of the property is changed to a use that is
not permitted by the category from which the grant funds were appropriated, or if the property is
sold or otherwise disposed of,an amount equal to(1)the amount of the grant, (2)the fair market
value of the real property, or(3)the proceeds from the sale or other disposition,whichever is
greater, shall be used by the Grantee for a purpose authorized by that category,pursuant to
agreement with the State as specified in this section, or shall be reimbursed to the fund and be
available for Appropriation by the Legislature only for a purpose authorized by that category. If the
property sold or otherwise disposed of is less than the entire interest in the property funded with
the grant,an amount equal to either the proceeds from the sale or other disposition of the interest
or the fair market value of the interest sold or otherwise disposed of,whichever is greater,
shall
be used by the Grantee for a purpose authorized by the category from which the funds were
appropriated, pursuant to agreement with the State as specified in this section, or shall be
reimbursed to the fund and be available for Appropriation by the Legislature only for a use
authorized by that category.
12. Lands acquired with funds from the Act shall be acquired from a willing seller of the land.
13. The Application shall be accompanied by certification from the Grantee's planning agency that
the Project for which the grant is requested is consistent with the park and recreation element of
the applicable city or county general plan,the District park and recreation plan, or the appropriate
planning document, as the case may be,and will satisfy a high priority need.
C. Project Costs
The Grant monies to be provided to the Grantee under this Contract may be disbursed as follows:
1. -lf the Project includes Acquisition of real property,the State may disburse to the Grantee the
grant monies as follows, but not to exceed, in any event,the total State Grant Amount set
forth on page 1 of this Contract:
a. Up to a ten percent advance of the total Project Grant Amount
b. After the property is in escrow,the Grantee may request up to 80% of the Project
Grant Amount as specified in the approved Application, or 100% of the actual
Acquisition cost, whichever is less. The Grantee shall immediately place these
funds in escrow.
C. Remaining Project grant funds shall be paid up to the amount of the grant or the
actual Project cost,whichever is less,on completion of the Project and receipt of a
detailed summary of Project costs from the Grantee.
2. If the Project includes Development,the State may disburse to the Grantee the grant monies
as follows,but not to exceed in any event the total State Grant Amount set forth on page 1 of
this Contract:
a. Up to a ten percent advance of the total Project Grant Amount.
b. On proof of award of a construction contract or commencement of construction by
force account, up to eighty percent of the total Project Grant Amount,or the actual
cost,whichever is less.
C. Remaining Project grant funds shall be paid up to the amount of the grant or the
actual Project cost,whichever is less,on completion of the Project and receipt of a
detailed summary of Project costs from the Grantee.
D. Project Administration
1. The Grantee shall promptly submit written Project reports as the State may request.
In any event,the Grantee shall provide the State a report showing total final Project
expenditures.
2. The Grantee shall make property and facilities acquired or developed pursuant to this
Contract available for inspection upon request by the State.
3. The Grantee shall use any monies advanced by the State under the terms of this Contract
solely for the Project herein described.
4. If grant monies are advanced,the Grantee shall place these monies in a separate interest
bearing account,setting up and identifying such account prior to the advance. Interest
earned on grant monies shall be used on the Project or paid to the State. If grant monies
are advanced and not expended,the unused portion of the grant shall be returned to the
State within 60 days of completion of the Project or end of the Project Performance Period,
whichever is earlier.
5. The Grantee shall use income earned by the Grantee from use of the Project to further
Project related purposes,or,if approved by the State,for related purposes within the
Grantee's jurisdiction.
E. Project Termination
I The Grantee may unilaterally rescind this Contract at any time prior to the commencement of
the Project. After Project commencement this Contract may be rescinded, modified or
amended only by mutual agreement in writing between the Grantee and the State.
2. Failure by the Grantee to comply with the terms of this Contract or any other Contract under
the Act may be cause for suspension of all obligations of the State hereunder.
3. Failure by the Grantee to comply with the terms of this Contract shall not be cause for the
suspension of all obligations of the State hereunder if in the judgment of the State such
failure was due to no fault of the Grantee. In such case,any amount required to settle at
minimum cost any irrevocable obligations properly incurred shall be eligible for
reimbursement under this Contract.
4. Because the benefit to be derived by the State,from the full compliance by the Grantee with
the terms of this Contract, is the preservation, protection and net increase in the quantity and
quality of parks, public recreation facilities and/or historical resources available to the people
of the State of California and because such benefit exceeds to an immeasurable and
unascertainable extent,the amount of money furnished by the State by way of grant monies
under the provisions of this Contract,the Grantee agrees that payment by the Grantee to the
State of an amount equal to the amount of the grant monies disbursed under this Contract
by the State would be inadequate compensation to the State for any breach by the Grantee
of this Contract. The Grantee further agrees therefore,that the appropriate remedy in the
event of a breach by the Grantee of this Contract shall be the specific performance of this
Contract, unless otherwise agreed to by the State.
5. The Grantee and the State agree that if the Project includes Development,final payment
may not be made until the Project conforms substantially to this Contract.
F. Hold Harmless
1. The Grantee shall waive all claims and recourse against the State including the right to
contribution for loss or damage to persons or property arising from,growing out of,or in any
way connected with or incident to this Contract,except claims arising from the concurrent or
sole negligence of the State, its officers,agents,and employees.
2. The Grantee shall indemnify,hold harmless and defend the State, its officers,agents and
employees against any and all ciaims,demands,damages,costs,expenses or liability costs
arising out of the Acquisition, Development,construction,operation or maintenance of the
property described as the Project which claims,demands or causes of action arise under
Government Code Section 895.2 or otherwise except for liability arising out of the concurrent
or sole negligence of the State, its officers,agents,or employees.
3. The Grantee agrees that in the event the State is named as codefendant under the
provisions of Government Code Section 895 et.seq.,the Grantee shall notify the State of
such fact and shall represent the State in the legal action unless the State undertakes to
represent itself as codefendant in such legal action in which event the State shall bear its
own litigation costs,expenses,and attorney's fees.
4. The Grantee and the State agree that in the event of a judgment entered against the State
and the Grantee because of the concurrent negligence of the State and the Grantee, their
officers,agents, or employees,an apportionment of liability to pay such judgment shall be
made by a court of competent jurisdiction. Neither party shall request a jury apportionment.
5. The Grantee shall indemnify, hold harmless and defend the State, its officers,agents and
employees against any and all claims,demands,costs,expenses or liability costs arising out
of legal actions pursuant to items to which the Grantee has certified. The Grantee
acknowledges that it is solely responsible for compliance with items to which it has certified.
G. Financial Records
1. The Grantee shall maintain satisfactory financial accounts,documents and records for the
Project and to make them available to the State for auditing at reasonable times. The
Grantee also agrees to retain such financial accounts,documents and records for three
years following Project termination or completion.
The Grantee and the State agree that during regular office hours each of the parties hereto
and their duly authorized representatives shall have the right to inspect and make copies of
any books, records or reports of the other party pertaining to this Contract or matters related
thereto. The Grantee shall maintain and make available for inspection by the State accurate
records of all of its costs,disbursements and receipts with respect to its activities under this
Contract.
2. The Grantee shall use a generally accepted accounting system.
H. Use of Facilities
1. The Grantee agrees that the Grantee shall use the property acquired or developed with
grant monies under this Contract only for the purposes for which the State Project Grant
monies were requested and no other use of the area shall be permitted except by specific
act of the Legislature.
2. The Grantee shall maintain and operate the property acquired or developed for a period
commensurate with the type of Project and the proportion of State grant funds and local
funds allocated to the capital costs of the Project, as determined by the State.
1. Nondiscrimination
1. The Grantee shall not discriminate against any person on the basis of sex, race,color,
national origin, age, religion, ancestry, sexual orientation, or disability in the use of any
property or facility acquired or developed pursuant to this Contract.
2. The Grantee shall not discriminate against any person on the basis of residence except
to the extent that reasonable differences in admission or other fees may be maintained
on the basis of residence and pursuant to law.
3. All facilities shall be open to members of the public generally, except as noted under the
special provisions of this Project Contract or under provisions of the enabling legislation
and/or program.
J. Application Incorporation
The Application and any subsequent change or addition approved by the State is hereby
incorporated in this Contract as though set forth in full in this Contract.
K. Severability
If any provision of this Contract or the application thereof is held invalid,that invalidity shall
fnot affect other provisions or applications of the Contract which can be given effect without
the invalid provision or application,and to this end the provisions of this Contract are
severable.
Regional Open 5 ice
g P
._�..,...� t....�+,
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-01-96
Meeting 01-19
August 22, 2001
AGENDA ITEM 2
AGENDA ITEM
Proposed Addition of Real Property Specialist PACompnsation
ace Acquisition Department
and Amendment to the Position Classification an an
GENERAL MANAGER'S RECOMMENDATI
1. Approve the creation of the new Real Property Specialist position and assign it a salary
range of Step Number 260 to 285, with a corresponding salary range of$3,750 to
$4,820 per month.
2. Authorize the filling of the Real Property Specialist position.
3. Approve the attached corresponding amendment to the Position Classification and
Compensation Plan.
DISCUSSION
At your meeting of March 28, 2001, and as part of the fiscal year 2001-2002 budget, you
approved the addition of the new Real Property Specialist position (see Report R-01-32). The
Open Space Acquisition Department currently consists of the Real Property Representative,
Senior Acquisition Planner, Land Protection Specialist, Administrative Assistant, and Land
Acquisition Manager (vacant). With the addition of new rental properties as part of open space
land acquisitions, property management has become increasingly demanding. The District
currently manages twenty-seven (27) residential rental units (nine of which are employee
residences), nine (9) communications sites, three (3) historic leases, one agricultural lease, one
stable lease, and the Distel office tenant lease and administrative office.
The Real Property Specialist will handle the day-to-day property management functions
including the facilities management of the Distel office building. This position will also assist
the Negotiation and Land Protection programs with real property and title research, and due
diligence investigation of properties being considered for acquisition. In order to more
effectively balance acquisition of open space land and property management work load, it is
recommended that the new position of Real Property Specialist be created, to work closely
with the Real Property Representative and assume property management responsibilities
required to maintain the District's Enterprise program and assist the Negotiations and Land
Protection programs. (See attached class specification.)
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org ®WE"
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz •General Manager:L.Craig Britton
R-01-96 Page 2
BUDGET CONSIDERATIONS
This position, at the proposed monthly salary range of$3,750 to $4,820, was approved by the
Board as part of the fiscal year 2001-2002 budget in March. Creation of this position will not
impact the current fiscal budget. The position's salary and internal relationships are keyed to
similar District positions with the same complexity of job assignments.
Prepared by:
Lauren Crook, Human Resources Assistant
Michael C. Williams, Real Property Representative
Contact person:
Michael C. Williams, Real Property Representative
i
Micipeninsula Regional Open Space District
Position Classification and Compensation Plan
Effective 04/01/2001
Revised 08/22/2001
Classification Step Range Hourly Range Monthly Range Annual Range
Receptionist/Administrative Clerk 223._ 248. $14.973_$19.202 $2,595 _ $3,328 $31,144 _ $39,940
Open Space Technician 237._ 262. $17.211 _$22.072 $2,983 _ $3,826 $35,799 _ $45,910
Farm Maintenance Worker 237._ 262. $17.211 _$22.072 $2,983 _ $3,826 $35,799 _ $45,910
Administrative Assistant 238._ 263. $17.383 _$22.293 $3,013 _ $3,864 $36,157 _ $46,369
Lead Open Space Technician 242- 267. $18.089_$23.198 $3,135 _ $4,021 $37,625 _ $48,252
Senior Administrative Assistant 248._ 273. $19.202 _$24.625 $3,328 _ $4,268 $39,940 _ $51,220
Planning Technician 250._ 275. $19.588_$25.120 $3,395 _ $4,354 $40,743 _ $52,250
Ranger 250._ 275. $19.588_$25.120 $3,395 _ $4,354 $40,743 _ $52,250
Network Specialist 253._ 278. $20.181 _$25.881 $3,498 _ $4,486 $41,977 _ $53,833
Accounting Specialist 253._ 278. $20.181 _$25.881 $3,498 _ $4,486 $41,977 _ $53,833
Docent Coordinator 255. 280. $20.587_$26.401 $3,568 _ $4,576 $42,821 _ $54,915
Volunteer Coordinator 255._ 280. $20.587_$26.401 $3,568 _ $4,576 $42,821 _ $54,915
Equipment Mechanic Operator 258._ 283. $21.211 _$27.201 $3,677 _ $4,715 $44,118 _ $56,579
Open Space Planner 1 260._ 285. $21.637_$27.748 $3,750 _ $4,810 $45,005 _ $57,716
Public Affairs Specialist 260._ 285. $21.637_$27.748 $3,750 _ $4,810 $45,005 _ $57,716
Real Property Specialist 260._ 285. $21.637_$27.748 $3,750 _ $4,810 $45,005 _ $57,716
Supervising Ranger 265._ 290. $22.741 _$29.164 $3,942 _ $5,055 $47,301 _ $60,660
Maintenance&Construction Supervisor 265._ 290. $22.741 _$29.164 $3,942 _ $5,055 $47,301 _ $60,660
Land Protection Specialist 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 _ $67,007
Support Services Supervisor 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 _ $67,007
Resource Management Specialist 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 _ $67,007
Community Programs Supervisor 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 _ $67,007
Open Space Planner II 275._ 300. $25.120_$32.215 $4,354 _ $5,584 $52,250 _ $67,007
Management Analyst 279._ 304. $26.140_$33.526 $4,531 _ $5,811 $54,371 _ $69,735
Area Superintendent 285._ 310. $27.748_$35.594 $4,810 _ $6,170 $57,716 _ $74,036
Real Property Representative 285._ 310. $27.748_$35.594 $4,810 _ $6,170 $57,716 _ $74,036
Senior Planner 285._ 310. $27.748_$35.594 $4,810 _ $6,170 $57,716 _ $74,036
Senior Acquisition Planner 285._ 310. $27.748_$35.594 $4,810 _ $6,170 $57,716 _ $74,036
Attorney 290._ 315. $29.164_$37.415 $5,055 _ $6,485 $60,660 _ $77,822
Public Affairs Manager 295.- 320. $30.651 _$39.328 $5,313 _ $6,817 $63,754 _ $81,802
Land Acquisition Manager 305._ 330. $33.862 _$43.453 $5,869 _ $7,532 $70,434 _ $90,383
Operations Manager 305._ 330. $33.862 _$43.453 $5,869 _ $7,532 $70,434 _ $90,383
Administration/Human Resources Manager 305._ 330. $33.862 _$43.453 $5,869 _ $7,532 $70,434 _ $90,383
Planning Manager 305._ 330. $33.862 _$43.453 $5,869 _ $7,532 $70,434 _ $90,383
Assistant General Manager 320._ 345. $39.328_$50.467 $6,817 _ $8,748 $81,802 _ 104,970
** Does not include Board appointees: General Manager,Legal Counsel,Controller
The salary range for Seasonal Open Space Technicians is$14.11 to$15.58 per hour with actual individual rate to be determined at time of hire. Range is 20
points below Open Space Technician range.
Salary ranges determined on 40 hour per week basis.
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REAL PROPERTY SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties performed by employees
in the class. Specifications are not intended to reflect all duties performed within the job.
IOB OBIECTIVES
Under general supervision, to manage District rental properties (including lease negotiations, and
maintenance and repair of rental structures), create and maintain accurate and current enterprise accounts
and records, and perform support and assistance of the negotiations and land protection programs with real
property and title research, appraisal analysis, and preparation of related documents.
EXAMPLES OF IMPORTANT RESPONSIBILITIES
The following tasks are typical for positions in this classification. Any single position may not perform all of
these tasks and/or may perform similar related tasks not listed here:
■ Manage District enterprise rental properties including negotiation and monitoring of rental income for
residential, employee housing, communications, historic, agricultural, and office leases; pursue
alternative lease arrangements.
• Oversee the facilities management of the District office building and tenant space including management
of HVAC,janitorial, and landscape contractors.
• Coordinate an effective maintenance and improvement program for District enterprise rental properties,
employee residences and District office building; obtain bids from contractors and outside vendors,
prepare contracts, oversee and ensure that work is completed in a timely manner.
■ Assist in the development and oversee the administration of enterprise program budget; monitor and
approve expenditures for maintenance and repair of rental structures.
I
• Prepare and conduct rental rate surveys for District rental properties and conduct long term analysis of
enterprise rental accounts, assist in preparation of documents relating to land value estimates and review
of real property appraisal reports.
• Collaborate with District legal counsel to prepare drafts of residential rental agreements, communications
leases, and other lease agreements involving District owned properties and land.
• Assist in due diligence investigations on properties being considered for acquisition for public open
space including title research, zoning and development potential, code compliance and regulatory
investigations.
■ Assist land protection program in researching title and real property related issues to help resolve
encumbrance and encroachment issues.
• Prepare routine correspondence, documents and reports to assist negotiations and land protection
programs.
• Establish and maintain open communication with other program staff; coordinate activities and work
cooperatively in a professional manner.
• Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Basic principles and practices of real estate and property management.
District lands, surrounding private and public properties, and land uses.
Typical legal documents pertaining to real property lease and management, and property descriptions
including easements, licenses and agreements.
MIDPENINSULA REGIONAL OPEN ACE DISTRICT
Real Property Specialist(Continued)
Basic principles and practices of negotiation.
Principles and practices of record keeping.
Principles and practices of report preparation.
Principles and practices of budget preparation and administration.
Pertinent Federal, State and local laws,codes and regulations.
Ability to:
Oversee and coordinate the District's rental and lease activities.
Manage District rental properties including lease agreements and maintenance contracts.
Communicate effectively with tenants.
Coordinate and oversee maintenance and repair needs for rental properties and District office space.
Maintain accurate and current records and files.
Read and interpret legal descriptions, surveys, and maps.
Prepare and administer enterprise program budget.
Prepare clear and concise reports.
Understand and apply Federal, State and local policies, laws and regulations.
Effectively represent the District on a variety of matters with other staff and public/private agencies.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to a Bachelor's degree from an accredited college or university with major course
work in real estate, real estate law, business administration or a related field.
Experience:
Three years of increasingly responsible experience in real estate or property management that
includes significant public contact, preferably with a public agency or land trust.
License or Certificate
Possession of, or ability to obtain, an appropriate, valid driver's license.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands herein are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform these essential job functions.
Environment: Office environment; occasional travel to District open space areas and to meetings at
various locations.
Mobility: Sitting for prolonged periods of time; walking and hiking to inspect real property.
Vision:Visual acuity to review written materials and inspect real property.
Communication:Speaking and hearing to exchange information.
Exempt Approved August 2001
i
�I
Regional Open 5 )ee
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-01-98
Meeting 01-19
August 22, 2001
AGENDA ITEM 3
AGENDA ITEM
Authorization to Execute a Contract with Nancy Elizabeth Stoltz to Provide Design Services in
an Amount Not to Exceed $14,6401 for the Ranch Ho se at t4 londa Creek Open Space
Preserve
GENERAL MANAGER'S RECO ND
Authorize the General Manager to execute a contract with Nancy Elizabeth Stoltz in an amount
not to exceed $14,640 to provide a feasibility analysis and develop schematic design options for
renovation of the ranch house (former McDonald property) at La Honda Creek Open Space
Preserve.
DISCUSSION
The District purchased the former McDonald property in 1990 and added the land to La Honda
Creek Open Space Preserve. Although the ranch house is the only original building in use at this
time, the barns, white corrals, and paddocks lend a charming rural character to the setting. The
well-known"Red Barn" is a significant landmark and the subject of great civic pride to the local
community.
Measures have already been undertaken to prevent further deterioration of the Red Barn. The
foundation along the west side of the barn has been replaced to support the building, and holes in
the roof have been covered with plastic tarps secured in place with battens nailed to the rafters.
The cupola has been removed and is stored at the Skyline field office, where it is carefully being
restored by District staff. An historic preservation architect is working with Planning Department
staff to assess the barn structure and recommend the structural improvements and appropriate re-
roofing materials that will maintain the integrity of the building. In addition to a new roof and
possible structural work, the lead-based paint will be removed and the Red Barn will be repainted.
Operations Department staff has been repainting the white fencing and paddocks and maintaining
the grounds around the Red Barn. Grasses and weeds are routinely mowed according to a
maintenance schedule that is determined by fire prevention standards at each site.
Currently, the ranch house is included in the District's enterprise rental program. Over the years,
a number of modifications and additions to the house have detracted from the structure's
functionality and architectural style. A combination bedroom and bathroom was added to the rear
of the house where it can only be accessed from an exterior stairway leading from the main floor.
Even though the current tenant has made some improvements, such as replacing the water line
and repairing two of the bathrooms, additional work is required. The foundation is in need of
330 Distel Circle - Los Altos,CA 94022-1404 - Phone:650-691-1200
Fax:650-691-0485 - E-mail: mrosd@openspace.org -Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton
R-01-98 Page 2
repair, there are drainage problems around the building, and the roof needs replacement. On a
knoll above the main buildings, a mobile home next to the vacant milk barn serves as housing for a
District ranger. The approximately 20-year old trailer is near the end of its useful life. The
County's requirement for a well if a new mobile home is permitted makes its replacement
economically infeasible as costs (infrastructure and home) are estimated at approximately
$190,000. Therefore, repair and renovation of the ranch house will provide an opportunity to
improve the employee housing, while maintaining the rural character of the site.
The La Honda Creek ranch house renovation is identified as a key project in the 2001/2002 Work
Program and $30,000 is allocated for planning and design in this year's Staff Facilities budget.
Accordingly, staff requested proposals from various architects with expertise in designing
additions to early twentieth century rural buildings. Staff determined that Nancy Elizabeth Stoltz
was best suited to provide the necessary research and design services due to her extensive
experience working on building assessments, providing historic research and documentation, and
designing renovations for private clients and public agencies. In addition, Ms. Stoltz is already
under contract with the District for $7,100 to provide consultant services for the Red Barn
project.
The consultant will work directly with Planning staff who will coordinate access to the property
and buildings and arrange periodic project review meetings with representatives from the
Operations and Acquisitions Departments. The feasibility analysis and schematic design are
scheduled for completion by December 21, 2001 and staff anticipates that they will be presented
to you along with a construction cost analysis for your consideration during the development of
next fiscal year's work program and budget.
CEQA COMPLIANCE
Staff concludes that entering into this consultant agreement for design services does not constitute
a project under the California Environmental Quality Act (CEQA). Therefore, the recommended
action is exempt. Any future action taken by the Board to implement the consultant's work, such
as approval of construction of the ranch house addition, will be subject to CEQA review at that
time.
Prepared by:
Cathy Woodbury, ASLA/AICP, Planning Manager
Contact person:
Same as above
Regional Open S ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-01-99
Meeting 0 1-19
August 22, 2001
AGENDA ITEM 4
AGENDA ITEM
Authorization to Purchase Workspaces and Office Fumitur from Indoff Inc. for Fiscal Year 2001-2002
GENERAL MAN I N
Authorize the General Manager and designees top ase work stations and office furniture from Indoff
Inc. at an amount not to exceed$25,000 for fiscal year 2001-2002.
DISCUSSION
Interior improvements to the District's administrative office at 330 Distel Circle include the construction
of a meeting room, new offices, and additional workspaces for staff. In an effort to increase the
functionality and efficiency of the overall work environment, staff reviewed the needs of each department
for equipment, file storage, and workspaces, and came to these conclusions: additional filing cabinets and
shelving are required to accommodate the District's growing files and library, furniture needs to be
purchased for the newly constructed offices and workspaces, and replacement furniture is needed for
some of the furniture in existing offices.
Earlier this year, staff equipped four offices with modular office furniture selected for its quality,
versatility, and value. In order to maintain a consistent office decor and provide flexibility for the
inevitable rearrangement of office layouts in the future, staff felt that this same modular office furniture
would also be the best selection for the new offices. Therefore, staff developed a sample purchase order
for new worktables, shelves, and filing cabinets that matched the office furniture purchased several
months ago. Vendors were asked to provide itemized price quotations based upon this sample order.
Indoff Inc., a local distributor in Campbell,tendered the lowest unit prices and had the best availability of
products.
The Action Plan and Work Program for fiscal year 2001-2002 included the purchase of new office
furnishings (see Report R-01-35). The funds allocated in the Planning Department's budget for the
administrative office improvements included$10,000 for new workspaces. The Administration
Department's budget included$15,000 for office furniture, built-in shelves, and cabinets. Therefore, staff
recommends the District purchase office furniture and workspaces from Indoff Inc. for the remainder of
fiscal year 2001-2002 for a total amount not to exceed$25,000.
Prepared by:
Cathy Woodbury,Planning Manager
Contact person:
Same as above
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hasse",Kenneth C.Nitz •Genera!Manager:L.Craig Britton
Regional Open 5 )ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-01-97
Meeting 0 1-19
August 22, 2001
AGENDA ITEM 5
AGENDA ITEM
Authorization to Contract with Citation Press for Fiscal Year 2 1-2002, *th an Option to Extend the
Contract to Fiscal Year 2002-2003 or Fiscal Year 2 0 1- 002 'th an Option to Extend the
GENERAL MANAGER'S RECOMMENDATION
f 1 for
Authorize the General Manager to enter into a contract for printing services with Citation Press or
remainder of fiscal year 2001-2002,for an amount not to exceed$85,000,with an option to extend the
contract to fiscal year 2002-2003, subject to further Board approval.
DISCUSSION
At your meeting the evening of July 25, 2001,you authorized the General Manager to contract with Harbor
Printing for printing services for the remainder of this fiscal year(see Report R-0 1-90). The following
morning,as staff prepared the contractual agreement in accordance with Board authorization, staff received
notice from a regretful Harbor representative that Harbor would be going out of business within three
weeks. Apparently,the representatives who submitted the proposal and cost estimates in response to the
District's Request for Proposals had not known of the imminent closure.
Harbor Printing did agree to print the District's fall issue of the quarterly newsletter, Open Space Views,
before closing. Staff must now recommend that you authorize the General Manager to contract with
another printing firm to provide for printing services for the remainder of this fiscal year and possibly next
fiscal year.
You may recall that among the ten proposals received, District staff asked the printers who submitted the
five lowest bids to provide further information. Among those five printers was Citation,whose cost
estimates for a second sample project were among the two lowest submitted. Citation also possesses a
press of the size required for printing of the District's South Skyline brochure,and is familiar with the use
of environmentally friendly products,such as recycled/tree-free papers and soy-based inks.
Based upon the above criteria, staff recommends contracting with Citation through the end of this fiscal
year for the printing services you approved at your February 25h, 2001 meeting to be contracted for with
Harbor Printing. Staff recommends you approve the same option to extend the contract to fiscal year 2002-
2003, assuming satisfactory service and future Board approval.
Prepared by:
Stephanie Jensen,Public Affairs Manager
Contact person:
Same as above
330 Distel Circle * Los Altos,CA 94022-1404 e Phone:650-691-1200
Fax:650-691-0485 * E-mail: mrosd@openspace.org •Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz -General Manager:L.Craig Britton
Claims No. 01-16
Meeting 01-19
August 22, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
2312 3,442.20 *1 Accurate Mailings, Inc. Mailings For Fall Newsletter
2313 658.01 Acme&Sons Sanitation Sanitation Services
2314 1,224.58 Allied Auto Works Vehicle Maintenance&Repair
2315 351.50 All Laser Service Printer Repairs
2316 108.00 American Traffic Supply Signs
2317 392.09 Arne Sign&Decal Company Vehicle Decals
2318 48.85 AT&T Telephone Services
2319 221.00 Bill's Towing&Recovery Towing Service
2320 1,091.66 Cal-Line Equipment Company Vehicle Repairs
2321 228.00 Camino Medical Group Medical Services
2322 375.91 Cascade Fire Equipment Company Fire Safety Uniforms
2323 289.49 R.V. Cloud Plumbing Supplies
2324 59.40 Coastside Proflame Propane Tank Rental
2325 485.02 Cole Supply Company Janitorial Supplies
2326 790.00 Communications Specialists Installation of Voice&Data Cables
2327 54.67 Lauren Crook Reimbursement-Books
2328 5,036.90 Design Concepts Trial Brochures&Misc. Graphics
2329 254.43 Direct Advantage Office Furniture
2330 89.60 Emergency Vehicle Systems Vehicle Repairs
2331 404.92 Expanets Telephone Service
2332 3.00 G&K Services Shop Towel Services
2333 18.04 Gardenland Power Equipment Field Supplies
2334 135.00 *2 Half Moon Bay Review Display Ads
2335 239.80 Kelly Howard Reimbursement-Fire Boots
2336 221.36 Hydrotec Irrigation Equipment Service Irrigation Repairs
2337 400.00 Josh Hyles Computer Consultant
2338 58.41 Hyster Sales Company Bobcat Training Books
2339 5,340.22 IBM Computers
2340 298.94 Interstate Traffic Control Field Supplies
2341 19.10 J. Marcel Enterprises Uniforms
2342 15,000.00 Joe's Tractor Service Tractor Service
2343 28.00 Jobs Available Subscription
2344 36.99 Keeble&Shuchat Photography Photo Processing
2345 32.40 Kinko's Photo Processing
2346 1.94 Kwik Key Lock&Safe Company Copy of Key
2347 32.85 Lanier Worldwide, Inc. Copier Usage Fees
2348 1,180.40 Los Altos Garbage Company Garbage Services
2349 56.92 Madco Welding Supplies
2350 1,031.10 MetroMobileCommunications Radio Repairs
2351 25.20 Minton's Lumber&Supply Field Supplies
2352 138.10 Mocean Uniforms
2353 200.00 National Safety Council Membership Renewal
2354 50.00 Nolan, Zinn and Associates Copies of Map Plotting
2355 2,268.40 Old Republic Title Company Title&Escrow Fees
2356 1,249.52 Pacific Bell Telephone Service
2357 39.96 Loro Paterson Reimbursement-Uniform
2358 26.89 Peninsula Digital Imaging Blue Print Copies
2359 625.10 Phototime Slide Production&Duplicates
2360 1,411.31 PIP Printing Printing of Post Cards, Labels&Envelopes
Page 1
Claims No. 01-16
Meeting 01-19
August 22, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
2361 20.52 Precision Engravers, Inc. Name Tag Engraving
2362 19.81 Rancho Ace Hardware Field Supplies
2363 36.13 Rayne Water Conditioning Water Service
2364 3,641.26 Eric Remington Wildlife Biologist-Thysen Ranch
2365 67.77 *3 Round Table Pizza Local Business Meeting
2366 4,459.32 Roy's Repair Service Vehicle Repairs
2367 125.82 Safety Kleen Solvent Tank Service
2368 200.20 San Francisco Chronicle Subscription Renewal
2369 70.00 David Sanguinetti Reimbursement-Professional Membership
2370 1,191.96 San Jose Mercury News Public Notices
2371 1,664.66 *4 Saratoga Springs Volunteer Recognition Event
2372 6,210.00 Richard Seever Feral Pig Removal
2373 60.00 Jeff Smith Reimbursement-Uniform
2374 112.50 Malcolm Smith Public Affairs Consultant
2375 60.00 Carrie Sparks-Hart Reimbursement-Uniform
2376 35.46 State Board of Equalization Fuel Tax
2377 273.24 Summit Uniforms Uniforms
2378 225.00 Terminix Pest Control
2379 240.00 The Management Center Recruitment Advertisement
2380 565.00 Thoits Insurance New Vehicle Insurance
2381 545.95 Tires On The Go Tires
2382 3,421.64 2M Associates District Coastal Annexation Studies
2383 505.00 UC Regents Professional Class-D. Simmons&Books
2384 46.21 Union 76 Fuel
2385 225.00 Verio Internet Provider
2386 60.60 Verizon Wireless Messaging Service Pager Service
2387 187.95 West Coast Aggregates, Inc. Base Rock
2388 192.00 West Coast Shoe Company Repair of Work Boots
2389 11.04 Wolf Camera Film Development
2390 599.99 Del Woods Reimbursement-Digital Camera
2391 300.00 Roberta Wolfe Recording Services
2392R 608.73 Orchard Supply Hardware Field Supplies
2393R 13.12 *5 UPS Parcel Post Service
2394R 18.12 *6 UPS Parcel Post Service
2395R 356.83 Petty Cash Staff and Volunteer Appreciation Event
Supplies, Local Business Meeting Expense,
Vehicle Expense, Office Supplies and
Resource Documents
Total 68,703.81
*1 Urgent Check Issued August 9, 2001
*2 Urgent Check Issued August 10, 2001
*3 Urgent Check Issued August 14, 2001
*4 Urgent Check Issued August 13, 2001
*5 Urgent Check Issued August 18, 2001
*6 Urgent Check Issued August 22, 2001
Page 2
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
t
From: L. Craig Britton, General Manager
Date: August 17, 2001
Re: FYI's
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org
Regional Open S, ce
------------
�.. --..�.._�. -�........ -.-.. `t....__..
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Memorandum
August 10, 2001
To: Craig Britton, General Manager
From: Paul McKowan, Volunteer Coordinator
Subject: Volunteer Trail Patrol Activity Summary
From: 4/1/01 To: 6/30/01
VIOLATIONS OBSERVED
C
PRESERVES
TOTAL PATROL HOURS
Coal Creek (28) 3 5 8
El Corte de Madera (28) 1 4 1 1 7
Fremont Older (65) 1 3 1 8 2 15
Long Ridge 42) 3 4 7
Los Trancos (4)
Monte Bello (34) 4 1 5
Picchetti (7) 1 1
Pul as Ridge (4)
Purisima Creek 35 1 1 2
Rancho (376) 3 1 2 2 2 10
Russian Ridge (40) 2 2 4
Saratoga Gap 2
Sierra Azul (11
Skyline Ridge (42) 1 1 2
St. Joseph's Hill (43) 1 44 6 7 58
Windy Hill _(231 5 3 3 11
TOTAL VIOATIONS 10 62 21 27 5 5** 130
PER VIOLATION TYPE
PERCENTAGE OF
TOTAL VIOLATIONS* =80/648% 16% 20% 4% 4% 100%
Total Violations Observed: 130
Total Volunteer Trail Patrol Hours: 946 (814-Patrol; 132 Training)
*Violations of this type as a percentage of the total number of violations observed
**2-Eqestrians Speeding (FO); 1-Visitor Smoking (PIC); 2-Visitors throwing rocks at Turkeys (RSA)
O COMMITTEE FOR
GREEN FOOTHILLS
FOR IMMEDIATE RELEASE
August 13,2001 Contacts:
Denice Dade,Committee for Green Foothills(650)968-7243
Peter Drekmeier,Stanford Open Space Alliance(650)962-9876 x302
NEWS RELEASE
Environmental Organizations Rate Santa Clara County's Progress
on Implementation of Stanford University's GUP and Community Plan
PALO ALTO,CA—In the eight months since Santa Clara County granted Stanford University rights for up to five
million square feet of development, the County and Stanford have begun to implement the commitments made under
Stanford's Community Plan and General Use Permit(GUP). However,according to a report card released by the
Committee for Green Foothills and Stanford Pen OP County Space Alliance the Coun still has much to do in order to
implement the portion of the agreement designed to protect open space and environmental resources.
The Community Plan Report Card is available from either environmental group,and is also available online at
www.GreenFoothills.o gIr=ortcardhtml.
Agreement included five key conditions designed to protect the local environment
On December 12,2000,the Santa Clara County Board of Supervisors adopted the Stanford Community Plan and GUP,
which outlined conditions required for approval of the University's development plan. The plan included numerous
requirements;the environmental report card outlines progress to date on five of these conditions aimed at protecting
open space and the environment. These include: 1)Implementation of hillside zoning,2) Formation of a Community
Resource Group,3)Creation of a Sustainable Development Study,4)Development of a Special Conservation Area
Plan,and 5)Trail Dedications.
Report card gives good marks for three,but two important areas need work
The report card released today gives three of the five commitments a"check"for timely and effective progress to date.
The County is fotrriing the Community Resource Group,has begun development of the Special Conservation Area
Plan,and is starting to identify potential recreational trails for dedication.
However,the report card describes progress on the two most important open space protection measures as inadequate.
The Community Plan and GUP require the establishment of protective zoning for the Stanford Foothills,which will be
developed through a long process of staff attention and public input. This process has not yet begun or been
scheduled.
Further,Stanford is required to complete a Sustainable Development Study,which will direct future development on
university lands. No start date has been scheduled for this long-term project,which the County must approve before
Stanford can begin the second phase of development granted by the 2000 General Use Perrruit.
Whale the County is progressing on the other requirements with specific deadlines,these two projects are complex and
will require a lengthy process. The County should commit to a start and completion date for each of these significant
environmental components. Without a commitment to a schedule, the public has no guarantee of timely or effective
implementation of these important protections.
Protections designed to mitigate impacts on community
"Stanford received some five million square feet of development rights from the County,and this will have a
...csxtiAwed
August 13,2001 Press Release o Page 2
tremendous impact on the entire Peninsula,"said Denice Dade,Legislative Advocate for Committee for Green
Foothills. "Now we must make sure Stanford follows through on its commitments to mitigate these impacts on its
neighbors."
The biggest sticking point is expected to be the Sustainable Development Study,an agreement between Stanford and
the Santa Clara County Board of Supervisors that will establish the maximum buildout potential to be allowed on
Stanford lands. This agreement is crucial,because it will guarantee that Stanford cannot simply continue to grow
forever,bringing more and more buildings,people,and traffic congestion into the community every year,
"It took two years and 40 public meetings to approve the GUP and Community Kin,"said Peter Drekmeier,Director
of the Stanford Open Space Alliance,"but even with all that work,we essentially postponed the big decision,which is
how big Stanford University should be allowed to grow. From this experience,we can expect the Sustainable
Development Study to take quite a while,yet there has been virtually no progress to date. This worries us,and it should
worry Stanford too,because they can't move forward with their second million square feet of academic development
until the plan is approved."
"Let's not wait until the last minute to start working on the Sustainable Development Study,"agrees Dade. "Me
process could easily take two or more years, so we should get the hall rolling as soon as possible. Waiting too long
could produce a less thorough buildout study resulting in fewer environmental protections for the community. The
completed study is essential to ensuring that our community receives the full environmental protections granted by the
Community Plan."
Santa Clam County Supervisor Liz Kniss is taking proactive steps to ensure that community concerns are heard. She
plans to hold a public meeting in August to discuss the implementation of the Community Plan and GUP,including
these five elements addressing environmental protections.
Committee for Green Foothills and Stanford Open Space Alliance plan to continue monitoring the implementationof
these elements of the Community Plan and General Use Permit to ensure that they are completed in a timely way and
will effectively protect the local environment.
About Committee for Green Foothills
Committee for Green Foothills is a regional grassroots organization working to establish and maintain land-use policies
that protect the environment throughout San Mateo and Santa Clara Counties. Committee for Green Foothills,
established in 1962,is a Bay Area leader in the continuing effort to protect open space and the natural environment of
our peninsula.
About Stanford Opts Space Affimce
Stanford Open Space Alliance is a.network of students,faculty, staff,alumni,and neighbors dedicated to permanent
protection of the Stanford Foothills.
## #
The Community Plan Report Card is available online at
COMMITTEE FOR 392.t E.Rayshom Road 650,08-7143 PHOwl info@CrmaFoothills.org
GREEN FOOTHILLS Palo Alto,CA 94;05 65o,962.81341*- www.GmcnRx)thiIls.org
Regional Open Space
MI DPENI NSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Manager
Date: August 22, 2001
Re: FYI's
330 Distel Circle • Los Altos,CA 94022-1404 • Phone.-650-691-1200
Fax: 650-691-0485 • E-mail:mrosd@openspace.org • Web sitin. www.openspace-org
MEMORANDUM
August 22, 2001
To: All Staff
From: Dav
id To le
P Y
Subject: AT&T Corporate Family Program for Cellular Phones
Rates have decreased but current subscribers must call!
Current subscribers of the AT&T Corporate Family Program need to call the number
on their phone bill to get the new reduced rate of$.13 per minute. Although the
District's rate did change, AT&T needs each employee subscriber to call on their own
to get their billing changed.
If you have questions on rate changes or want info on the Corporate Family Program
please let me know.
Regional Open � _ ace
------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
August 22, 2001
John and Nancy Goodrich
205 Cherokee Way
Portola Valley, CA 94028
RE: Access to Windy Hill Open Space Preserve via Alpine Road near Willowbrook Drive(Gate WH06)
Dear Mr. and Ms. Goodrich:
Thank you for your letter dated August 12, 2001 and for your interest in the trails of Windy Hill Open Space
Preserve.
Staff has been working over the last two months with the property owner of the private inholding to address
District concerns over the uneven bridge surface. For this reason, staff has postponed reopening the Alpine
Road preserve entrance to horses and bicycles. As of last Thursday,the bridge surface has been improved.
The uneven gaps between the running boards have been filled with wooden planks to create a more even
surface. These recent bridge modifications will enable the District to reopen the entrance trail to horses and
bicycles once proper signage is in place.
The start of home construction is tentatively scheduled to begin this fall, contingent upon approval of a
building permit from the Town of Portola Valley. This second phase of construction for the home site will
reintroduce heavy truck traffic to this area of the preserve. As with any major project,the start of
construction implies regular truck traffic to deliver equipment,unload materials,and remove excavated soil,
not to mention the number of employee car trips entering and exiting the construction site. The expected
high levels of truck traffic through gate WH06 and the heightened potential for conflicts between trail users
and construction vehicles along the driveway are raising legitimate trail use conflict issues.
Once home construction begins, this entrance to the preserve will be closed on weekdays to all public use,
including hiking,to restrict trail users from traveling on the driveway during peak construction activity.
Construction will be restricted on Saturdays and Sundays to allow the District to open the area to the public
for weekend use. Reopening the entrance to horses and bicycles will also be subject to weekday closures
during peak construction periods. We realize that the temporary closure presents an inconvenience to you
and other members of the public wishing to access the preserve from gate WH06. We fully appreciate your
patience and ask that you please access the preserve from any of the other eight entrances.
The District foresaw the likelihood of these temporary inconveniences when it was first offered the
opportunity to purchase the 429-acres that now create the lower area of Windy Hill Open Space Preserve.
With this purchase was the understanding that 20 acres would be retained by the seller as private land for
future single-family residential development. By retaining a developable inholding,the seller was willing to
sell the land to the District at a fair price. The District believes that the long-term protection and preservation
of the land outweighs these short-term inconveniences. We hope you agree.
If you have any additional questions please call Ana Ruiz, Open Space Planner, at(650) 691-1200.
Sinc `ely,
i
L. Craig n o
General Manager
cc: MROSD Board of Directors
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org IMVI
Board of Directors:Pete Siemens,Mary C. Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz General Manager:L.Craig Britton
August 12, 2001
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022
To Whom It May Concern:
We are writing concerning the temporary closure of the horse trail into the Windy Hill
preserve from Alpine Rd near Willowbrook Rd. The new bridge and road were finished
several months ago and yet the trail is still closed to equestrians. This short portion of the
trail is a critical link to the trail system from the Coal Mine Ridge and Portola
Ranch/Alpine Rd trails to the Windy Hill trails. Without it we are forced to ride on the
shoulder of upper Alpine Rd for almost half a mile. The road is narrow with blind turns,
is well traveled by cars and bikes, and is therefore dangerous to horse back riders.
We understand that a decision must be made as to whether horses will be allowed on the
bridge. From our perspective the bridge is well suited to horse traffic. However, if the
conclusion of the Town is that horses should be banned from the bridge, when will the
Town be building a horse trail through the river to replace the one that had been there for
years? We don't need the bridge but we definitely need the trail.
We would appreciate an expeditious reopening of the horse trail. We also look forward
to being able to ride the Betsy Crowder trail. Hikers and equestrians have been sharing
the Windy Hill trails for years to everyone's benefit. We are all fortunate to have some of
the most beautiful trails in the state in our own backyard.
Sincerely,
John and Nancy Goodrich
205 Cherokee Way EC E � W E
Portola Valley, CA 94028 U
650-851-7216
MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT
Regional Open 5 -ice
August 22, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Ms.Andrea Muckerman,BRAC Environmental Coordinator
Southwest Division
Naval Facilities Engineering Command
1220 Pacific Highway, Code 06CH.AM
San Diego, CA 92132-5190
RE: Stevens Creek Shoreline Nature Study Area-Initial Comments on the Proposed Toxic Cleanup of Moffett
Federal Airfield Site 25, Eastern Diked Marsh and Storm Water Retention Pond
Dear Ms. Muckerman:
On behalf of the District,I would like to express our support for the U.S.Navy's intent to remediate the contamination
present in the wetlands area of the former Naval Air Station at Moffett Field known as Site 25. These wetlands are of
vital importance to the health of the San Francisco baylands ecosystem and are valued worldwide for their unique
habitat and scenic resources.
Unfortunately,only recently did the District became aware of the Navy's proposed Plan for contamination cleanup of
the eastern diked marsh and storm water retention pond. Although District property lies within the bounds of the
cleanup Plan,we obtained very late notification of the project and then only through an interested third party. As we
discussed,the Navy did not separately identify the District's 54-acre Stevens Creek Shoreline Nature Study Area and
as a result,the District was not officially notified of this process. This was a surprise for us,as we have been
discussing P
trail and wetlands issues with representatives of NASA and the Navy for the last 25 years,including
Na extend the public
extensive comments on the proposed NASA Comprehensive Use clan. We request that theNavy p
comment period by a minimum of an additional 60 days to allow the District to further study the proposed Plan and
related feasibility studies. Notwithstanding such request,the District submits the following comments and
recommendations after a very hurried review of the Plan to meet the current comment period deadline of September
21, 2001.
First,I would like to clarify any ambiguities regarding property ownership of the area that is earmarked for cleanup.
The District owns and manages the western 54-acre area that the Navy identifies as part of the"storm water retention
pond". This property,known as Stevens Creek Shoreline Nature Study Area,was acquired by the District in 1980 and
is dedicated as public open space land under Section 5540 of the Public Resources Code of the State of California.
The District purchased this marshland property to help preserve a corridor along the Bay for habitat preservation and
passive recreation. The District's goals for bayland open space preservation and Bay Trail extensions within Site 25
are identified in the District's Regional Open Space Study and Master Plan that are enclosed for your information.
Given that the boundary of the cleanup project includes District property, I expect the Navy to include the District on
any future meetings,notices, and discussions regarding the proposed remediation Plan.
I also want to take this opportunity to provide feedback regarding the proposed level of cleanup for Site 25 and make a
recommendation that considers the District's planned uses for the area. Please realize that the District reasonably
anticipates the future tidal restoration of the Stevens Creek Shoreline Nature Study Area. This wetlands restoration
project was first identified in a 1980 comprehensive use and management study prepared for the Stevens Creek system
entitled "Stevens Creek: A Plan for Opportunities". The study recommends breaching the western levee of the Nature
Study Area to create a broad,common marshland restoration area within Stevens Creek slough to allow for natural
stream flow,tidal fluctuation, and the establishment of natural meanders. Wetlands restoration for the Nature Study
Area is considered highly feasible. In fact,the District is proceeding with a joint project to allow tidal restoration of
Ravenswood Open Space Preserve, a former diked salt pond located approximately five miles north in East Menlo
Park. The District intends to seek a similar joint project for the Nature Study Area with the expectation of re-
establishing a natural tidal habitat that supports fish and piscivorous(fishing eating)birds.
330 Distel Circle • Los Altos,CA 94022-1404 - Phone:650-691-1200
Fax:650-691-0485 - E-mail:mrosd@openspace.org •Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton
Ms. Andrea Muckerman
Naval Facilities Engineering Command
August 22, 2001 Page 2
For this reason, the District believes it is a major oversight by the Navy not to consider fish-eating birds as ecological
receptors when determining acceptable levels of contaminants present after remediation. At present, the existing storm
water retention pond provides an non-natural wetland habitat that does not support fish due to the lack of year-round
water. The retention pond has been engineered for drainage purposes by NASA and the Navy and is designed to dry
seasonally through the use of pumps. The Remedial Action Objective should be modified to account for the future
habitation of fish that will allow the District's future tidal marsh restoration project. The Navy should consider all
reasonable future land uses, including the return of tidal marshland on the District open space lands, and re-design the
alternative remediation plans accordingly. I urge the Navy to consider expanding the scope of the project and the level
of cleanup to account for the District's future wetlands restoration project. The "seasonal wetland" has been artificially
created by the Navy and is now being used as a future basis for cleanup standards.
The District can only support a complete remediation of the contamination. Anything less, including the proposed
95%contamination cleanup, is unacceptable and will drastically inhibit future District attempts to pursue the Nature
Study Area restoration project. We strongly urge that a comprehensive feasibility study be completed to determine
what actions are necessary to lower the present contamination to levels that can support the reintroduction of fish and
piscivorous bird habitat at the marshlands of Site 25 before proceeding with this project. This study can be used to
develop a fourth remedial alternative that will support tidal marshland habitat as a reasonable future land use of Site
25.
In summary,the District recommends the following:
• Extend the public comment period for an additional 60 days to allow for a more comprehensive review of the
Proposed Plan.
• Notify the District of all future project discussions.
• Include tidal marshland habitat as a reasonable future land use of Site 25.
• Include fish-eating birds to the list of ecological receptors.
• Modify the Remedial Action Objective to lower the concentration of contaminants to levels that protect fish-eating
birds.
• Conduct a comprehensive feasibility study to determine the requirements to remediate the contamination to a level
that supports fish-eating birds.
• Include a fourth remedial alternative that lowers the concentration of contaminants to levels that protect fish-eating
birds and evaluate its appropriateness as a potential remedial plan.
I would also like to confirm your promise that no remediation plan would be finalized until you have received District
"buy-in". Thank you for your consideration of our comments and for your attention to the necessary modifications to
this important Plan.
Sincer ly,
C
L. Crai _.-
General Manager
LCB:ar
Enclosure
cc: MROSD Board of Directors