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Home My Public Portal About10 October 9, 1979 TC MinutesTOhN OF YARROW POINT The regular meeting of the Council of. the Town of Yarrow Point was held on October 9. 1979 at 7:30 P. M. at the Town office, 4705 91st Avenue N.P. Those in attendance were Mayor Minor C. File, Council Juanita Loder, Melvin Freeman, Carson Wheeler and Jeanne Whiting, Engineer H. Allan Newbill and Clerk/Treasurer Lorraine M. Diede,: Officer Jarbeau of the Medina Police Department was in attendance to give the Police Report. David Yule and Larry Coleman, residents, were also in attendance as well as Al Weeden of Weeden TV Rentals, Inc. The meeting was called to order at 7:30 P. M. by the Mayor. A motion was made by Jeanne Whiting, seconded by Melvin Freeman, to accept the minutes of the September 11th Council meeting as presented. Passed unanimously. CABLE TELEVISION Mayor Lile stated that the Town has send a letter to all companies listed in the telephone book under Cable Television, asking whether or not their company was interested in serving our community, and if so, -requested a response. This correspondence was prompted by a request by Weeden's Television Rental, Inc. of Bellevue to install TV cable to service Yarrow Point. A folder of information material was received from Teleprompter Cable TV - stating their interest. 3-H Management and Consultants - Jim Ifurd - called to say they are not a cable - TV Company but consultants, to local, governments who are interested in installing TV cable. A the present time they are under contract to the City of Kirkland and would be interested in assisting Yarrow Point if their services were desired. Mr. Arthur Weeden was in attendance to present information concerning the possibility of his company installing TV cable to serve Yarrow Point. He explained that they are presently in the process of installing TV cable to serve Clyde Hill and that Yarrow Point residents have observed their installation work and have inquired whether this service could be extended to them. Mr. Weeden stated that their rates are competitive....maybe 50� higher Rates - 12 channels $10.00 per mo(Initial connection to each subscriber - $25.00) Home Box office 10.00 " Mad. Sq. Garden 1.50 $21.50 per month The length of Clyde Hill's franchise is 15 years - non exclusive. He would complete a survey of the Town before embarking on a request for a franchise here in Yarrow Point The Council stated that they would require assurance that whoever requested a franchise could serve all of the Point. After further discussion, Mr. Weeden stated he would send copies of franchise ordinances for review. 40' • 40 Wage 2 Council Minutes 10/9/79 POLICE REPORT v� Officet-Jarbeau reviewed with the Mayor and Council the Police Activity Report for the month of September 1979. Three major burglaries -have occurred in Yai`kow. Point -and burglaries have occurred in Medina and other areas. Otherodiscussionr included reports of illegal discharge of weapons .... and traffic within our area. COUNCILWOMAN LODER'S REVIEW OF POSSIBLE "DANGEROUS" SITUATIONS WITHIN OUR TOWN. Mrs. Loder reported that she had discussed with Town Attorney, Ronald Dickinson, the "dangerous" situations she has noted around the Town. These situations concern growth or construction located within the rights of way and the Town's possible liability involvement. Mr. Dickinson suggested that these situations be categorized for further review. 'STREET 'BTROVEMENTS UNDER BOND ISSUE The Mayor advised the Council that the Town had recently been advised by the Town Engineer that the cost of this project had increased considerably over the bid price. Contractor's total cost - $175,249.20 Bid 144,390.00 Mrs. Diede read a memo dated 9/24/79 from the Engineer listing the additional work performed over the contract bid. The cost of the projects accomplished on the six different streets i:s $13,942.00. 13,942.00 Of this additional work, the Town office was aware of discussion for additional work on N. E. 38th Street and Mrs. Diede seeked out costs from the contractor and inspector. A figure of approximately $3,500 was established for this work and approval was received from the Mayor and Council. No details or costs were discussed with the Town office on the balance of the additional work. Additional asphalt on the entire project - 496 tons = $11,408.00 Additional patching asphalt 63 tons = $ 1,890.00 Mr. Newbill explained that the extra asphalt used worked out to an additional 1/8" overlay on all the streets surfaced. Costs for undergrounding conduit crossings Asphalt Patching - 56 tons @$30.00 Trench Preparation - 47.5 ea. @$40.00 (Above estimated to be $2,040.00) Total cost — over and above bid price of. contractor 1,680.00 1,900:00 13,298.00 3,580.00 $30,820.00 Page 3 Council Minutes 10/9/79 40 under-ithe stree project The work was completed at the end of August. On September 11th the contractor's pay estimate listed 100a of the cost of the project to be $161,996.42. On September 24th our 'Town Engineer reported the total cost to be $17S,249.20. Discussion of costs.versus finances availab)-le. Sale of Bonds Interest earned Street Const. Costs $175,000,00 8,406.07 ,0$183,406.07 Contractor (Bid-$144,390.00) Legal Fees Printing of Bonds Publishing Engineering Costs(Estimate - $25,000.00) ired Discussion took place in regard to str N. E. at a cost of $2,300.00 $175,249.20 707.48 637.67 1,614.85 33,028.67 $211,237.87 for G.O.Bond issue $27,831.80 eet limrovement Pxeje. iping and placing buttons along 92nd Avenue Discussion took place in regard to the need for street swee in . Our Engineer stated that street sweeping was not included.in the price of the contract. The cost has been determined to be between $300 and $500. A number of telephonecalls have been.received from residents stating Meir opinion of the need for the sweeping of the streets because of gravel left from the street project along the sides of the roads. Puy -et Power cost $9,672.50 for undergrounrconduits To he paid from Forward Thrust monies 6,540.24 Balance to be paid from Arterial Street Funds $1,132.26 Total of Street stri ing, etc., sweeping & Puget Power $3-7932.26 Additional Town Funds required to for G.O.Bond. Issue $31,764.06 Street Fraje trr ing, sweePing, ,nget Power -- — - ---- -- Page 4 Council Minutes 10/9/79 iov3�� An interest payment is due on 12/l/79 of on the bonds. Mrs. Diede stated that she had anticipated sufficient funds from the sale of the bonds and interest earned to be able to pay this amount. As it has turned out, an amount of $7,747,50 will be borrowed from the Arterial Street Fund and repaid when levies are received from property owners. An amount of $1,002.50 will be paid out of Bond Redemption Fund Interest earned. To summarize - The amounts still owing Engineer $15,389.93 URS offers to accept a payment plan Contractor 13,762.46 - due 11/13 - Retainage " 3,504.98 due one year from date of final Paint A Line striping/ buttons 2,250.00 due 11/13 Ernie Is Sweeping 500.00 due 11/13 Puget .Power + 1,132.26 .due 11/13 $36,539.63 Payment of due 12/1/79 Bond Int. 83,750.00 (To be repaid from levy to Town when taxorevenue received in December 1980) less $1,002.50 interest in Bond Redemption acct. From the Treasurer's Report as of this date the.following amounts are Mexpended in the Fund aecgunts::listed below: G.O.Bond Street Construction - $16,147.86 G.O.Bdnd Redemption - 1,002.50 Arterial. Street 35,461.88 FLYER STOP LANDSCAPING Mayor Life stated that he has contacted the Department of Transportation in this regard and was anticipating an early response. APPOINTMENTS Mayor Lile announced that ,James Hollomon had been appointed to the Bbaxdiof Adjust- ment and Dennis Doran to the Planning Commission. Mr. Hollomon's term 6/1/82 and Mr. Doran's to 7/8/80. The Council confirmed these appointments. a Page 5 Council Minutes 10/9/79 TREASURER'S REPORT Attached VOUCHERS The following vouchers were approved for payment: Current Expense#2575 through #2590 plus #2661,62,63 and 64 Street Expense.#1022 through #1025 G. 0. Bond Issue - Street Construction #213 The meeting was AWOURNED at 9:35 P. M. AAW,O. . �-. ..� 4 Lorraine M. Di&de, Clerk/Treasurer 4 0 out of order a TOWN OF YARROW POINT VOUCHERS OCTOBER 9, 1979 Current Eac2ense #2575 - Lorraine M. Diede - Services October $1,400. less W/T 447.50 S/S 85.82, Retire $84. = $617.32 2576 - Public Employees Retirement System - October LMD $84. Town 103.04 14.00 2577 - Seattle First National Bank - lst Deposit 4th Qtr. 2573 - Daily Journal/American - Publication of FRS Hearing 9/28 •2579 - Wash. Physician's Service - K. W. Day Ins. Premium October 2580 - Sea. K. C. Department of Public Health - 3rd Qtr. Health Services 2581 - K. C., Wa. - 2nd Qtr Support of Alcoholism Services 2582 - Employment Security Department - Adm. costs due June 1979 2583 - C. I. Peterson - Installing Flag pole 2584 - Pacific N. W. Bell - office telephone 9/8 2585 - Wash. Natural Gas Co. - office heat 8/7 - 9/7 2586 - Void 2587 - U. S. Post Office - Bellevue - Postage for Newsletter 2S88 - URS Company -- Retainer July and August @ $65.00 2589 - City of Medina - 3rd Qtr Payment Police Contract 2590 Christian Diede - Rent Town Office October 1979 (2661 - Mithun Associates - Sept. Plan Check fees (2662 - Robert L. Ramaley - 2 Inspections Sept. (2663 _ Douklas L. Bertsch - 3 Inspections Sept. (2664 _ Fred Lee Brown - 1 Inspection Sept. Street ense 1022 -- Pay N Save - Bal. due summer street materials - (Ernst Malmo) 1023 - Puget Power - Street lights 8/31/79 1024 - URS Company - #18029 9/18/79 Warford Drainage- 6-Yr. Street $96.98 1025 -- Issued 10/9/79 - out of order G. 0. Bond Issue - Street Construction 213 - Gary Merline Construction Co. - Final Estimate $ 782.68 201.04 447.50 21.20 60.40 47.75 67.28 1.10 150.00 33.40 9.63 50.00 130.00 7,733.50 12S.00 29.50 20.00 30.00 10.00 9 �4?. 9f 31.59 149.00 113.03 $11,322.27' (*rW .2 /, Sl�-rj ?a ] TOWN OF YARROW POINT `FREASURER' S REPORT 0 OCTOBER 5, 1979 Cash Balance 9/13/79 - $196,;71.1.59 Investment Balance " 71.724.79 Receipts 9/14 -- 10/5 Balance 10/5/79 Less Disbursements Warrants Paid 146,659.49 G.O.Bond St.Const. Other 1,196.33 Driver Education fee 79.00 August Balance 10/5/79 $228,436.38 4,590.40 $233,026.78 147,934.82 $85.091.96 Fund Cash Book Investments Total G.0.5t. Const. $ 8,626.83 $7,521.03 $ 17,150.36 1,002.50 $8 523.53 Current Expense 12.78 17,329.40 17,342.18 Street Expense 2,349.91 12,037.63 14,387.54 Arterial Street 2,377.65 33,084.23 35,461.88 Street Restoration ponds -0- 750.00 750.00 Totals $13,376.17 $71,724.79 $85,091.96 Outstandin Warrants Year End July Sept. October Current Expense $ 22.10 $ 66.72 $ 1,384.00 $ 9,939.98 Street Expense 14.21 162.23 293.62 G. 0. Bond Street Const. 11.322_77 0 40 CURRENT EXPENSE FUND #001 TOWN OF YARROW PANT 30 Page 1 CLERK'S BIiDGET REPORT - SEPTEMBER/1979 RE 31JE. BUDGETED (ESTIMATED) 301.00 Beginning Fund Bal. Cash' $ 4,782.00 Investments -0- 311.10 Property Taxes 54,000.00 313.0D 2 , 000.00 316.00 Bus. & Occupation Tax 17,500.00 322.10 Building Permits 5,000.00 335.60 Motor Vehicle Ex Tx 9,400.00 335.70 Liquor Excise Tax 3,500.00 335.80 Liquor Profits 9,700.00 335.91 Travel. Trailer 200.00 341.30 Subdivision & B.of Adj. 300.00 351.00 Fines 1,800.00 361.10 Interest Earnings 200.00 389.00 Non Revenue 400.00 Transfers -0 - Total Revenue Current Expense $108,782.00 FEDERAL REVENUE SHARING FUND # 199 301.00 Beginning Fund Bal. Cash _0 - Investment 332.99 Federal RFv. Sharing 3,729.00 361.10 Interest Earnings -0- Total Revenue Feel-:,., R6v. $ 3,729.00 Total Revenue Current Expense and Federal Revenue Sharing 9Y30/79 $ 4,942.11 216.59 28,410.92 5,527.29 15,025.46 2,190.00 8,354.27 2,644.72 7,377.73 187.52 100.00 2,510.00 112.81 1,513.25 1 454.13 $80,566.80 $112,511.00 17.00 6.23 2,796.00 .21 $ 2,819.44 BALANCE OF BUDGET 9/30/79 376 , 70 $ 25,589.08 CED 2,474.54 2,810.00 1,045.73 855.28 2,322.27 12.48 200.00 7l0.00 87.19 1,113.25 1 454. $28,215.20 23.23 933.00 .Z1 $ 909.56 $83,386.24 $29;324.76;' T01NN OF YARROW POINT Page 2 CLERK'S BUDGET REPORT - SEFrEMBER 30, 1979 CLMRE EXPENSE FUND #001 EXPENDITURES BUDGETED ACTUAL BAL. OF (APPROPRIATED) THRU 9/30 BUDGET 9/30/79 511.60 Council $ 100.00 $ 100.00 513.10 Mayor 100.00. -0- 100.00 514 Financial Adm. 514.10.11 Office Assist. $ 1,000.00 $ -0- ;$ 1,000.00 514.10.13 Personal Ben. 100.00 31.16 68.84 514.10.21 Office Supplies 400.00 429.63 514.10.32 Conmiunications 1,000.00 951.49 48.51 514.10.34 Advertising 250.00 -0- 250.00 514.10.35 Printing 350.00 202.48 147.52 514.10.36 Ins.& Bonds 2,000.00 1,396.02 603.98 514.10. 37 Public Utilities. 250. 00 154.44 514.10.38 Repair/Maint, 300.00 317.77 &�5 514.10.39 Office Rent 1,500.00 1,125.00 375.00 514.23.11 Clerk/Treasurer 16,800.00 12,600.00 4,200.OQ 514.23.11 Clerk/Tres. Vac. 1,400.00 -0- 1,400.00 514.23.13 Per. Benefits 2,626.00 1,700.23 925.77 514.23.31 State Audit 1,000.00 877.16 514.2.3.4.2 Misc. -0- 144.65 QAL&V 514.32 Election., r TY 500.00 -0-- 500.00 514.38 ilnempl6yTwnt Comp. 270.00 184.26 85.74 , Total Fin. & Adm." $29,746.00 $20,114.29 1$9,631.71 515.20.31 regal 519.00 Other Gov't 521.00 Police 521.20.13 Insurance 521.20.42 Court Costs 521.20.51 Medina(Land) 521.20.51 K.C. (Water) Total. Police 522.20.51 Fire 531.70.51 Air Pollution 5,900.00 369.00 725,00 553.60 500.00 708.80 261271.00* 14,518.00 641.00 641.00 $28,137.OQ $24,275.00 202.00 532.20.10 Engineer -Retainer 780.00 455.00 532.20.31 Engineer-Prof.Ser.5,000.00 .21756.40 Total Engineering �:..._. ,- , 5,780.OQ 533.00 Parks & Recrea ; 533.20.11 Lifeguard Wages 1,200.00 533.20.13 Per.Ben. 165.00 533.20.11 Labor 1,050.00 533.20.13 Per Ben. 155.00 Materials 2,000.00 Facilities 100.00 Total Parks & Rec 977.32 71.02 -0- 336.06 _a- 4,670.00 3,620.43 223.22 2,279.57 145.78 17.1-4 11,753.00 -0 - $16,421.4Q 311,715.60 $15,434.00 $ 8,841.00 202.00 -0- 325.00 2,243.60 3,211.40,� 2,568.60 222.68 93.98 ; 1,050.00 155,.00 1,663,_' 4 1oQ . as 1,384.40 3,28-.60 Page 3 TOM OF YARROW POINT 40 CLERK'S BUDGET REPORT - SEPMNIBER 30, 1979 CUR'Ft09 EXPENSE FUND #001 EXPENDITURES BUDGETED ACTUAL BAL. OF (APPROPRIATED) THRU 9/30 BUDGET 9/30/79 534.50 Garbage/Solid Waste r 200.00 21S.00 r ` 15.00 562.00 Public Heath 562,00.51 Seattle K. C. 200.00 562.00.51 Alcoholism 275.00 Total public Health 572.00 Library 572.21.51 King County 7,000.00 572.21.51 City of Bellevue 828.00 Total Library 573.90 Community Events (4th) Transfers Total Current Expense Expenditures FEDERAL REVENUE SHARING FUND #199 521.20.51Police 475100 7,828,DO 1,000.OD -0- 108,782.00 EXPENDITURES 100.96 99.04 130.41 144.59 231.37 243.63 3,449.51 -0- 3 , 449.51. 750.00 1,205.25 66,462.27 3,550.49 828.00 ,378.49 250.00 1,2aS.2 42,319.73 3,729..00 2,819.44 909.56 $112,511.00 $69,281.71 $43,229.29 HOUSING COMv1UNITY DEVELOPMENT FUND # 105 RF.VEViJE BUDGETED 9/30/79 BALANCE OF (ESTTMATED) ACTUAL. BUDGET 9/30/79 333.10 Housing & Community Development $15,000.00 -0- EXPENDITURES BUDGETED ACTUAL (APPROPRTATED) THRU 9/10 538.20 Housing & Community Development $15,000.00 -0- $151000.00 BALANCE OF BUDGET 9/30/79 $15,0 OM Page 4 TOWN OF YARROW POINT CLERK'S BUDGET REPORT - SEPTEMBER 30, 1979 STREET EXPENSE FUND #101 REVENUE BUDGETED 9/30/79 BALANCE OF (ESTIMATED) ACTUAL BUDGET 9/30/79 301.00 Beginning Fund Bat. $10,645.00 Cash $ 4,912.56 Investments 5,958.91 $ 226.47 335.50 Gas Tax 9,060.00 6,394.89 2,665.11 361.10 Interest Earnings 250.00 78.72 171.28 Total. Street Revenue $192955.00 $17,345.08 $ 2,609.92 EXPENDITURES BUDGETED ACTUAL BALANCE OF (APPROPRIATED) THRU 9/30 BUDGET 9/30/79 541.00 Road Construction $10,000.00 -0- $ 10,000.00 542.00 Road Maintenance 6,5SS.00 1,323.99 5,231.01 542.63 Street Lighting 900.00 565.05 334.95 542.64 Traffic Control 1,000.00 942.34 57.66 542.67..38 Street Cleaning 500.00 295.12 204.88 542.00.51 Intergovernmental 10000.00 279.80 720.20 $19,9S5.00 $3,406.30 $ 16,548.70 m Page 5 • 40 ARTERIAL STREET FU0 #10 TOWN OF YARROW PO I NI' CLERK'S BUDGET REPORT - SEMU4BER 30, 1979 2 REVENUE BUDGETED 9/30/79 (ESTIMATEDL ACTUAL 301.00 Beginning Fund Bal. $29,900.00 Cash Investments 335.40 Gas Tax 361.10 Interest Earnings Forward Thrust 541.00 Road Construction S42.00 Road Maintenance 5,735.00 2,000.00 8,540.00 _ $46,175.00 EXPENDITURES BUDGETED (APPROPRIATED) $26,175.00 $20,000.00 $46,175.00 $ 4,806.23 5,255.47 20,000.00 4,071.42 1,328.76 -0- $35,461.98 BALANCE OF BUDGET 9/30/79 161.70 1,663.S8 671.24 8.540.00 $10,713.12 ACTUAL BALANCE OF TIW 9 30 BUDGET 9 30 79 -0- $26,175.00 -0- $20,000.00 -0- $46,175.00 C: TOM OF YARROW POINT RECAP CLERK'S BUDGET REPORT - SEPFEMBER 30, 1979 REVENUE BUDGET RECEIVED (ESTIMATED) THRU 9/30 Current Expense Fund $108,782.00 $80,566.80 Federal Revenue Sharing 3,729.00 2,819.44 $112,511.00 Street Fund 19,955.00 Arterial Street Fund 46,175.00 Housing & Community Development 15,000.00 Total Revenue $193,641.00 Current Expense Fund Federal Revenue Sharing EXPENDITURES BUDGET (APPROPRIATED) $108,782.00 3,729.00 Street Fund Arterial Street.Fund Housing & Community Development Total Expenditures A IJAL P6 BALANCE OF BUDGET 9/30/79 $28,215.20 909.56 $83,386.24 $29,124.76 17,345.08 2,609.92 35,461.88 10,713.12 -0- 15,000.00 $136,193.20 $ 57,447.80 THROUGH 9130 $66,462.27 22819.44 $112,511.00 $ 69,281.71 19,955.00 3,406.30 46,175.00 -a- 15,000.00 -0- $193,641.00 $ 72,688.01 BALANCE OF BUDGET 9/30/79 $42,319.73 909.56 $43,229.29 16,548.70 46,175.00 15,000.00 $120,952.99