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Home My Public Portal About20010912 - Agendas Packet - Board of Directors (BOD) - 01-20 1 y Regional Open S. ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-20 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:30 p.m. Wednesday, September 12,2001 330 Distel Circle Los Altos, California AGENDA* Meeting S Time Please Note: 6:30 p.m. Closed SessionSpecial eeh g tart 7:30 p.m. Regular Meeting Start Time 6:30* ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF TBE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-CLOSED SESSION The Closed Session will begin at 6:30 p.m. At the conclusion of the Closed Session, the Board will adjourn the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference with Legal Counsel - Anticipated Litigation- Significant Exposure to Litigation- Government Code Section 54956.9(b)(1) -one case 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ** ORAL CommuNICATIONS-Public SPECIAL ORDER OF THE DAY • Introduction of New District Staff ADOPTION OF AGENDA ADOPTION OF CONSENT CALENDAR-P. Siemens BOARD BUSINESS 7:45* 1 Authorize the President of the Board of Directors to Execute the Cooperative Agreement for the Assessment of Natural Resource Damages Arising from the Release of Mercury to the Guadalupe River Watershed By and Between the County of Santa Clara,the Santa Clara Valley Water District,the City of San Jose,the Midpeninsula Regional Open Space District, Myers Industries,Inc.,the Guadalupe Rubbish Disposal Company,Inc., the United States Department of the Interior,and the State of California, Department of Fish and Game-D. Simmons 8:05* 2 Final Adoption of Use and Management Plan Amendment for Windy Hill Open Space Preserve;Adopt the Amendment to the Use and Management Plan for Windy Hill Open Space Preserve as Follows: (1)Open the Betsy Crowder Trail to Hikers, Equestrians,and Leashed Dogs,but Not to Bicycles, (2)Install an Observation Area at Sausal Pond and 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 9 E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett, Kenneth C.Nitz -Genera(Manager:L.Craig Britton Meeting 01-20 Page 2 Close the Perimeter Area to Public Use for Resource Protection,(3)Realign, Construct, and Restore Unpaved Trails and Roads for a Net Increase of Eighty(80)Linear Feet of Trail,and(4)Adopt the Name"Sequoias Trail"for a 0.2-Mile Trail that Connects to a Town of Portola Valley Trail and Open the Trail to Hikers, Equestrians,and Leashed Dogs,but Not to Bicycles—S. Sommer 8:15* 3 Approval of the Concept of Producing a District Preserve and Trail Guide Book As a Part of the District's 3&Anniversary Recognition and Authorization for Staff to Negotiate a Contract for Authorship of the Book;Authorize District Staff to Contract with Mr. Barry Spitz to Perform Researching,Writing,and Drafting Revision Services to Author the District's Book in an Amount Not to Exceed$40,000—S. Jensen 8:30* 4 Proposed Amendments to District Gift Policy; Approve the attached amendments to the District's Policy for Site Naming and Gift Recognition—C. Britton 5 Authorization for Board Members to Attend the 9th Not-So-Annual California Special Park and Open Space District's Forum in Marin County at a Total Cost Not to Exceed $500 per Board Member—C. Britton 6 Authorization to Change District's Designation of Authorized Signatories for District General and Payroll Checking Accounts and for Access to the District's Safe Deposit Boxes;Adopt the Attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for General Checking Account (Mid-Peninsula Bank)—L.Zadek 7 Authorization to Purchase Dump Truck;Authorize the General Manager to Execute a Purchase Contract with Mission Valley Ford for One Dump Truck at a Cost of $66,292.56—D.Topley 8 Authorization to Amend Agreement with Freyer&Laureta for Civil Engineering Services, and Authorization to Amend Agreement with Cotton Shires &Associates for Geotechnical Engineering Services For the Federal Emergency Management Agency (FEMA)-Funded Old Page Mill Road Repairs at Skyline Ridge Open Space Preserve; Authorize the General Manager to Execute an Amendment to the Consultant Services Agreement with Freyer&Laureta,Inc. of San Mateo,For an Additional$5,700($4,600 Additional Work and up to$1,100 for Future Potential Contingencies Over the$28,300 Previously Authorized,to Cover Extra Civil Engineering Services for Additional Work Not Included in the Original Scope of Work For the FEMA-Funded Old Page Mill Road Repairs at Skyline Ridge Open Space Preserve,For a Total Sum Not to Exceed$34,000;— S. Sommer REVISED CLAIMS 8:45* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. 9:00* ADJOURNMENT Meeting 01-20 Page 3 * Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. III Regional Open c ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-104 Meeting 01-20 September 12, 2001 AGENDA ITEM 1 AGENDA ITEM Authorize the President of the Board of Directors to Execute the Cooperative Agreement for the Assessment of Natural Resource Damages Arising From the Release of Mercury to the Guadalupe River Watershed GENERAL COUNSEL'S RECOMMENDATION Authorize the President of the Board of Directors to execute the Cooperative Agreement for the Assessment of Natural Resource Damages Arising From the Release of Mercury to the Guadalupe River Watershed by and between the County of Santa Clara, the Santa Clara Valley Water District, the City of San Jose, the Midpeninsula Regional Open Space District, Myers Industries, Inc., the Guadalupe Rubbish Disposal Company, Inc., the United States Department of the Interior, and the State of California, Department of Fish and Game. DISCUSSION As you are aware, for the past year several public and private entities have been meeting to discuss potential mercury contamination issues in the Guadalupe River Watershed in Santa Clara County(see Report No. R-01-95 dated August 8, 2001). In March 2001, the District was informed that it was also considered a Potentially Responsible Party for possible damage to natural resources arising from mercury contamination in the watershed. The primary source of concern is in areas where the mining and processing of cinnabar ore historically occurred. The District owns several thousand acres within the Watershed, including the 1,465 acre former Rancho de Guadalupe acquired in 1995. A small portion of this parcel, lying just south of Guadalupe Creek, was apparently the site of some of the mining activities of the Guadalupe Mine operations. Although the District did not own any of the land when mining activities were taking place, the Comprehensive Environmental Response and Liability Act(CERCLA) imposes strict liability upon landowners, regardless of fault, as well as on the actual operators. Several other public entities and private companies were already well engaged in negotiations with the United States and State of California, acting as Trustees of the potentially damaged resources, for a cooperative approach for the resolution of the mercury issue. In May, you authorized the General Counsel to execute the Tolling Agreement, a predicate to inclusion in the cooperative effort. District legal staff actively participated with other cooperating Responsible Parties in developing a proposed agreement for the purpose of jointly assessing the alleged natural resource damages. 330 Distel Circle • Los Altos CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton R-01-104 Page 2 At your August 2001 meeting, you authorized the retention of Thomas Trapp of Barg, Coffin, Lewis, and Trapp as outside legal counsel and Locus Technologies as technical consultants to assist staff in the various matters connected to the District's ownership and acquisition of properties within the Guadalupe River Watershed. The Cooperative Agreement, largely as drafted by the Responsible Parties, was accepted by the Trustees and a final version of the document has now been approved by their authorized officials. Counsel for the individual Responsible Parties, both public and private, are now obtaining their respective clients' signatures. The Cooperative Agreement is designed to allow the Responsible Parties and the Trustees to meet and share data with the intention of arriving at some common technical assumptions, reasonable damage parameters and agreements with regard to available data and further collection needs. The technical consultants will meet within 30 days of execution of the Agreement by all parties followed by a tightly orchestrated series of deadlines for reaching consensus on methodology for analyzing and calculating the natural resource damage assessment number, the"debit" side of such a calculation. If an agreement on the"debit" is reached, a similar process of technical meetings will commence to identify projects for the"credit" side resource damage assessment. The goal of all the participants in drafting and signing this Cooperative Agreement is reflected in its title: Cooperative Agreement for the Assessment of Natural Resource Damages Arising From the Release of Mercury to the Guadalupe River Watershed by and between the County of Santa Clara, the Santa Clara Valley Water District, the City of San Jose, the Midpeninsula Regional Open Space District, Myers Industries, Inc., and the Guadalupe Rubbish Disposal Company, Inc., and the United States Department of the Interior and the State of California, Department of Fish and Game. The parties view this as a cooperative effort to work together to assess and, if necessary, remediate any mercury contamination problems in the Watershed. It is hoped that through such a cooperative effort, the resolution of any mercury contamination issues in the watershed will be expedited. Special Counsel, Tom Trapp, and General Counsel, Susan Schectman, have thoroughly reviewed the attached Cooperative Agreement and concur that it is in the best interests of the District to authorize the President of the Board of Directors to execute it and for the District, its counsel, and technical consultants to continue participating in the cooperative process. Prepared by: Duncan M. Simmons, Esq. Contact person: Same as above MROSD PRESERVES IN REL*ION TO GUADALUPE RIVER WATESHED " �,�N, _...,.. � i 1 i i 1' c x , Soda , n i of %J J ,.... I• .� N. i r� • i ) a QGuadlupe Watershed System Lakes and Reservoirs 0 2 a Miles MROSD k Easement Regional Open S ice 1 1 �1 R-01-105 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-20 September 12, 2001 AGENDA ITEM 2 AGENDA ITEM Final Adoption of Use and Management Plan Amendme for dy Hill Open Space Preserve GENERAL MANAGER'S RECOMMENDATION 1 Adopt the amendment to the Use and Management Plan for Windy Hill Open Space Preserve as follows: (1) Open the Betsy Crowder Trail to hikers, equestrians, and leashed dogs, but not to bicycles, (2) Install an observation area at Sausal Pond and close the perimeter area to public use for resource protection, (3) Realign, construct, and restore unpaved trails and roads for a net increase of eighty(80) linear feet of trail, and (4) Adopt the name"Sequoias Trail" for a 0.2-mile trail that connects to a Town of Portola Valley trail and open the trail to hikers, equestrians, and leashed dogs, but not to bicycles. DISCUSSION At your July 25, 2001 meeting (see Report R-01-88), you tentatively approved the following Use and Management Plan recommendations to: • Change the allowed uses on the Betsy Crowder Trail (formerly known as Sausal Trail) to permit access by hikers, equestrians, and leashed dogs, but not bicycles. • Install an observation area and close the perimeter around Sausal Pond to public use for resource protection. • Realign and make a minor expansion (a net increase of 80 linear feet of trail) to the existing unpaved trail and road network. • Adopt the name"Sequoias Trail" for a 0.2-mile trail that connects to the Town of Portola Valley trail, and formally designate the allowed uses to be hikers, equestrians, and leashed dogs, but not bicycles. Discussion at the Board level from the July 25 meeting is summarized below, with staff responses: Discussion item l: A number of Board members expressed a desire for clarification as to whether the uses proposed for the District's segment of the Sequoias Trail will conflict with the uses currently allowed on the Town's portion of the same trail. Response: Staff has reviewed the on-site signing indicating the permitted uses on the Town of Portola Valley Sequoias Trail and has confirmed that the uses for both segments of the Sequoias Trail will be consistent. The Town trail allows hiking, equestrian use, dog access, but no bicycles. Staff has recommended and the Board has tentatively adopted an amendment that applies these same designations and use restrictions to the District's segment of the Sequoias Trail. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org #;m� O.wEEs. Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz •General Manager:L.Craig Britton R-01-105 Page 2 Discussion item 2: A few Board members expressed concern at the recommendation to close the Road to Restore segment shown on Exhibit B. The Board discussed a number of options for the segment other than the recommendation of the Use and Management Committee, including leaving the"Road to Restore" open subject to seasonal closures to minimize the wet season impacts to the trail surface. Response: Staff has observed two major problems related to the circulation network in the southeast corner of the preserve: 1. The steep turn at the lower reach of Spring Ridge Trail is difficult in the winter for patrol vehicles and visitors because of muddy soils. 2. The"Road to Restore" section passes a seasonal sag pond formed by the San Andreas Fault, leading to maintenance problems and intruding on resource values. • Sag ponds are uncommon topographic depressions associated with active faults that provide a seasonal source of standing water. The current road is located within a few feet of the sag pond, intruding on this rare and valuable ecological resource and constraining its potential as a wildlife habitat. • The road is seasonally impassable to patrol vehicles and presents a precarious and muddy experience for visitors. Drainage improvements could be installed on the road, but because of the fault geology, would present an ongoing maintenance challenge. The proposed 540-foot"Road Reroute" segment is intended to address these problems, while maintaining the generalized circulation pattern between Portola and Alpine Road preserve entrances. The proposed reroute would gradually climb at a maximum 10%grade(the District standard)up approximately 50 vertical feet through chaparral and oak woodlands to connect with the Kabcenell driveway. Tree removal would be minimal. If the"Road to Restore" trail connection were to be kept seasonally open and the"Road Reroute" segment constructed, then three parallel routes would exist within approximately 100 feet of each other, leading to the same general destination within the preserve. Such high trail density situations are undesirable due to the reduced natural trail experience and increased resource impacts. If the"Road to Restore" trail connection were to be kept seasonally open and the"Road Reroute" segment not constructed, then the vehicular connection between Portola Road and Alpine Road would not be available during the wet season, eliminating the highly desirable patrol through access. The seasonal closure would also prohibit wet-season use by equestrians and bicyclists, requiring less convenient, alternative detour routes. The seasonal closure of a critical link within the preserve may be difficult to enforce. Staff believes that the tentatively-approved"Road Reroute" realignment offers the best solution to the existing circulation problems because it effectively balances concerns over excessive trail density, natural resources, and maintenance costs. R-01-105 Page 3 Comment Received Since the meeting, staff has received no further public comment on this matter. Implementation Upon final approval of the Use and Management Plan Amendment, staff will initiate the replacement of signs and modification of the Windy Hill Open Space Preserve brochure to show the Board approved uses. Implementation of the resource protection measures for Sausal Pond will begin. Staff will work with the Town of Portola Valley to determine whether a Site Development Permit is needed to construct the observation area and trail realignments. Dependent on the permitting requirements, construction may extend into fiscal year 2002-2003. CEQA COMPLIANCE At your July 25, 2001 meeting, you approved the Mitigated Negative Declaration and Mitigation Monitoring Program, and adopted findings stating that the Use and Management Plan Amendment avoids or YP negative an mitigates potential environmental effect to a point that clearly g no significant effect on the environment would occur under the California Environmental Quality Act (CEQA). On July 26, 2001 staff filed a Notice of Determination with the San Mateo County Clerk reiterating these findings. PUBLIC NOTIFICATION i A notice of this meeting and your intention to adopt the recommended Use and Management Plan Amendment was mailed to property owners within a 300-foot radius of the Preserve. At the same time, this notice was mailed to other parties who have previously identified themselves as generally interested in Windy Hill Open Space Preserve, dog use issues, and equestrian use issues. This notice has been posted on-site and on the District web page. Prepared by: Sandy Sommer, AICP, Senior Planner Ana Ruiz, Open Space Planner I Contact person: Sandy Sommer, Senior Planner Exhibits: Exhibit A: Proposed and Existing Trails Windy Hill Open Sr -e Preserve Name of Trail/Road Line Type Length ft 6 0 Driveway = 2350 n Lower Meadow Trail 750 Old Bypass Trail — —— 2120 Lan�ofParking Entrance --------- 350 The Sequoias Road Reroute 540 Road to Restore 1200 ~~ O Betsy Crowder Trail 3190 / Segment of Slobe Trail -------- 90 Lower Spring Ridge Trail 0 8710 \ (P To Town Trail ---------- 560 \ Upper Meadow Trail 480 Connection to SRidge 1630 C+ _. '^o� :� v Obi Ct 0 \ \% R !;!::,Connect � ° � \ - �. toCD Spring Rldge °�, �toRest \ 1000 �Oiq .fag Pon 1 C Upper 1 ; Meadow ��w Traileado 800 Lands of 0,4 Kabc`ell i y �adj' Aeoa G�. 800 m Gulch 'r, . all � � %Jones•, .. "/ � � � EXHIBIT A: Proposed and Existing Trails 500 0 500 1000 Feet Contour intervals: 40 feet Regional Open S 'ice R-01-108 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-20 September 12, 2001 AGENDA ITEM 3 AGENDA ITEM Approval of the Concept of Producing a District Preserve and Tr ' Guide Book, as a Part of the District's 30'h Anniversary Recognition, and Authorization for Staff to gotiat a Contract for Authorship of the Book C GENERAL MANAGER'S RECOMMENDATIONS 1. Approve the concept of a District preserve and trail guide book, as outlined in the attached Request for Proposals. 2. Authorize District staff to contract with Mr. Barry Spitz to perform research, writing, and draft revision services to author the District's book in an amount not to exceed $40,000. DISCUSSION This summer, under direction of the Board's Legislative, Finance, and Public Affairs Committee(LFPAC), staff sought and obtained proposals for authorship of a District book, to be produced in time for celebration of the District's 30'h anniversary in November 2002 (see attached Request for Proposals). The book would provide for the public an authoritative and comprehensive source of information regarding District preserves and trails, natural resources, land management, and public programs. It would also provide a more personalized view, than does a brochure, regarding what District staff and supportive volunteers do to acquire, preserve, and restore lands and to educate community members about the overall importance of open space conservation and management. We envision a book describing the natural and some cultural history features of the District's preserves, including maps of preserves, narratives of specific trail and special "loop" descriptions, and key points of interest. The book would also include a foreword describing the formation and history of the District, as well as feature boxes containing information about various District programs (for example, resource management or volunteer programs). In response to the RFP, the District received several proposals from qualified and experienced authors, representing a variety of subject expertise areas. Two authors demonstrated particularly relevant experience: one had produced several regional trail guide books, and the other had produced a trail and preserve book for Marin County Open Space District. This book, titled Open Spaces, is particularly similar in content and format to the book envisioned for the District. The author, Mr. Barry Spitz, offers both perfectly suited authorship experience and complete knowledge of, and experience with, all aspects of book production and distribution, which he has proposed to coordinate on the District's behalf as part of his services. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org ftrg OFwEEa' I Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz •Genera(Manager:L.Craig Britton R-01-108 Page 2 From September 2001 to July 2002, Mr. Spitz would hike and measure every mile of District trails, and familiarize himself with preserve features. He would also interview many staff members, volunteers, and Board members, both to obtain more District and preserve information, and to develop feature profiles of those who work with the District. He would rely upon his own knowledge of plants and wildlife, as well as the District's Natural Resources Database and other sources to develop detailed inventories of botanical and wildlife resources found across District lands. He would also use tapes, historical archives, and oral interviews to write about key points of cultural or historical interest for brief inclusion in the preserve chapters. He would be expected to work on a tight schedule to deliver drafts, revisions, and a final manuscript, in time for the book's production in late summer 2002. Staff is particularly impressed by Mr. Spitz' superlative references and his proposal to dedicate approximately 1,600 hours(that is full-time)focused attention to development of this book for the duration of the project. References corroborated his attention to detail, punctual delivery of very clean manuscripts, and knowledge of and sensitivity to open space issues. His products demonstrate a high-quality, artisanal approach to his work. Staff recommends that you approve the concept of the book project and authorize the General Manager to negotiate a contract with Mr. Spitz, not to exceed $40,000, for authorship of the District's preserve and trail guide, including possible responsibility for various production coordination services. The aforementioned approximately 1,600 hours of time will be spent on tasks such as trail surveys, research, interviews, preparing an outline, writing(to District specifications), submitting drafts and revisions, and production coordination work from September 2001 to summer 2002. No amount has been budgeted for this project and much of the authorship funds will be spent this fiscal year. The entire$40,000 amount needs to be budgeted from the New Lands Commitments category in the Acquisition Department budget for this unanticipated cost. Staff would then include in the budget for the forthcoming fiscal year a request for expenditures of an estimated $50,000 for all additional costs associated with production and distribution of approximately 4,000-6,000 copies of the District book, including cover and other graphic design, typesetting, and printing. Based upon the sales experience of Marin County Open Space District, which is currently printing the second edition of its highly successful Open Spaces, it is possible that the District book could, in a few years, "pay for itself." The Marin District expects to recoup its initial outlay of expenditures within a year or so, halfway into sales of its second edition. Staff recommends that you consider the public informational value of the book meritorious of a total outlay of approximately $90,000, at least half of which is conservatively estimated to be recovered through sales. Prepared by: Stephanie Jensen, Public Affairs Manager Contact person: Same as above Request for Proposals Authorship of Trail Users' Guide Book to the Midpeninsula Regional Open Space District Overview The Midpeninsula Regional Open Space District is seeking proposals from qualified authors to write a book about the District's formation, current operations, open space preserves, and low-intensity public recreational opportunities. Midpeninsula ReEional Open Space District The Open Space District is a public agency created in 1972, located in portions of San Mateo, Santa Clara, and Santa Cruz Counties. To date, the District has preserved over 46,500 acres of diverse open space land and manages 26 open space preserves. District lands provide permanently protected wildlife habitat, natural resources, watershed, and a variety of ecosystems. Twenty for of the District's reserves are now available for low- intensity Y Y P intensity recreational use by the public. The District's mission is "to acquire and preserve a regional greenbelt of open space lands in perpetuity; protect and restore the natural environment; and provide for ecologically sensitive public enjoyment and education." Funding is provided by a small share of the annual total property tax revenues collected within the Districts boundaries. i Protect Description and Specifications After an introduction(see below), the book should be organized by District regions. Each regional section will include chapters describing the features of each open space preserve within that region. Geological, ecological, and land use history or cultural features of interest will be included. In most cases, District staff members possess documents, oral history recordings, and other references. The District will provide associated preserve trail maps. The book's introductory section should include: * a foreword or introduction by the General Manager; * a brief history of the formation of the District; * a section describing the plant communities found on District lands and the species of flora and fauna generally found within each type of plant community(District staff can provide excellent resources from which the author can derive much of this information.) Then, within each preserve chapter, only the plant communities present there require mention; each species present need not be repeated. The book should also contain the following: * Descriptions of current District public programs and resource management projects; * Inclusion of some staff and volunteer profiles; * A select bibliography. 1 The book will be published, distributed, and advertised at District expense. However, the author may receive a number of books as partial compensation and will be encouraged to promote the book(and sell some of his/hers) at bookstore readings, signings, etc. Timeline The District's objective is to have the book printed and available for distribution by October 15, 2002. Given typesetting and printing time requirements, the final draft of the book should, therefore, be deliverable no later than June 1, 2002. The District expects to award a contract for authorship by August 31, 2001. Proposal Contents Proposals must include the following elements: • a cost estimate for the author's time, over approximately one year, to research, compile, draft, revise, and submit a completed written work of publishable quality; • brief outline of the author's vision of a book meeting the aforementioned MROSD goals; • author's general background and qualifications, especially scientific or ecological knowledge; • a short description of the author's specific experience in writing for book and other media publication, as relevant to a governmental agency and/or land conservation or environmental organization; • a copy of a published book primarily authored by the applicant, or jointly authored, or another significant published work and verifiable coordination experience with a publisher; • references from two or more clients, corroborating the author's timely delivery of work to the client's specifications; • author's statement of ability and interest in hiking open space preserve trails to optimally describe them. Evaluation Criteria Award will be made based upon the total cost to the District,related experience of the author, quality of the author's sample work, references, ability to work within the desired timeframe, completeness and timeliness of the author's proposal, and willingness of the author to abide by a contract to be offered by the District's General Manager with review by the District's Legal Counsel and approved by the elected Board of Directors. A contract will be developed upon selection of the prospective author. 2 Regional Open S ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-106 Meeting 01-20 September 12, 2001 AGENDA ITEM 4 AGENDA ITEM Proposed Amendments to District Site Naming and Gift Pol cy GENERAL MANAGER'S RECOMMENDATION Approve the attached amendments to the District's Policy for Site Naming and Gift Recognition. DISCUSSION Your original Site Naming and Gift Recognition Policy was adopted in 1993. During the past eight years the District has gained recognition and greater appreciation, and as the region has enjoyed economical growth, donations have grown as well. The District is fortunate to receive between four to eight donations per month, most ranging in amounts of$50.00 to $1,000.00. While all gifts to the District are appreciated and acknowledged, the proposed amendment to the current gift policy would reflect the exceptional gratitude for those gifts greater than $1,000.00. The Legislative, Finance, Public Affairs Committee (LFPAC) has approved the revised schedule shown on the attached strike-out version of the policy (see Section H.A. Unsolicited Cash Gifts and Section II.B Gifts for Specific Projects and Memorials). Other outdated aspects of the policy are also proposed for revision. These include the fact that Peninsula Open Space Trust (POST) no longer has a memorial bench program, and that a Board committee has completed the necessary research and a site for the Founder's recognition was approved by the Board and dedicated at a public ceremony. Prepared by: Eve Dunkle, Public Affairs Administrative Assistant L. Craig Britton, General Manager Contact person: L. Craig Britton, General Manager 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org *m4fl ©;Zz Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C.Nitz •General Manager:L.Craig Britton POLICY FOR SITE NAMING AND GIFT RECOGNITION Adopted by the Board of Directors August 25, 1993 Amended Seotember 12, 2001 1. SITE NAMING All District site names and signs should be kept as simple and functional as possible. When a property is acquired, either as an addition to an existing preserve or for the establishment of a new preserve, a name will be recommended in the Preliminary Use and Management Plan. In most cases, "open space preserve" is appropriate as part of the name; however, there may be circumstances when another designation may be used. In some cases, a temporary name may be retained until the next Comprehensive Use and Management Plan review. Memorial plaques that are not part of the District's standard informational signs shall be discouraged. Any Board approved memorial names may be included in site brochures, maps, or other informational materials. A. Open Space Preserves The name given to each open space preserve should be general enough to remain suitable if the site is enlarged, but specific enough to give its location some significance. Properties added to an open space preserve may not always be contiguous with that preserve. 1. Preserves shall be named after: a) geographical features of broad, general significance to the preserve; b) historical persons, uses, or events broadly associated with the locale. 2. Preserves shall not be named after any individuals other than historical persons as noted above. B. Preserve Areas, Trails, Site Improvements, Historic Sites and Unnamed Natural Features This designation refers to specific locations, land formations, trails, natural and physical features, staging areas and other site improvements, and areas of significance within open space preserves. Recognition of significant land gifts will be negotiated at the time of purchase. 1 1. Preserve areas, trails, site improvements, historic sites and unnamed natural features shall be named after: a) geographical, botanical or zoological identification; b) historical persons, uses, or events associated with the site, or significant supporters of open space 2. Preserve areas, trails, site improvements, historic sites and unnamed natural features shall not be named after any living individual. II. GIFT RECOGNITION The purpose of the gift recognition policy is to provide an opportunity for the District to recognize and commend individuals or groups that have made significant contributions of cash, equipment, materials, goods or professional services toward the enhancement of the District, its programs, and its facilities. A. Unsolicited Cash Gifts: .................. ...0--4--------99----------.._---------------1e f-signed--by-General--Manager- ...................$------1B0---.$------.4W........-----..-----------better---signed--by-P-resident-of--the--board ...................$.....504---$-.......999............--------------------*-Resolution-of-the-Boaard-{Special--Order.of-die Day) $-4-j4"----$-9;999- ------------------......*-P#auto--o€-favorite-preser-ve--with--resolution $--1-0;000-or--more--------------------------------*Resolution;--photo;--arid--air-ticle-in--Distr-ict publication---------------------------- $ 0 to $ 25 Postcard of thanks $ 26 to $ 499 Letter signed by General Manager S 500 to $1,999 Letter signed by President of the Board $2,000 to $4,999 Letter signed by President of the Board and District gift item(notecar s, etc.) $5.000 to $9.999 Letter signed by President of the Board and Framed photograph of favorite District r� ry 10,000 or mare Letter signed by President of the Board and Resolution^and Framed photograph of District ruserve I 2 i B. Gifts for Specific Projects" and Memorials (includes cash, equipment, materials, goods or professional services): T-his--policy--inc-ludes--those--nieff wfiat--gi-fts-TeferT-ed-to-POS-T--by-4hL--D:ist-riet--or, initiated-by-P-OST--ift--ac-cordance-with-the--MemMal-and-4Commenwative-SWng -Arem--pFGg-r-am-appmved-by--thL--Board--oft-FebFuaFy--10i--l-99-3;- Plaques on sites will not be considered under the Gift Recognition section of this policy. Minimum-yaltie,-k-vel-M--($499--and-under-is-m-ognized-irk-accordanee-With -Unsolicited-Cash-4-Gifts--sehedulei.--above) .......9W.......................-------------------$------ .....Ver-sonalized-Resolution, -------------------$�...1-j"—S-4j.M-----.......................*P-hoto--and-Resolution, -------------------$.....5F".—$..9-i999----------------------------*Photo--and-resolution-im-plaque--for-m .........$..I%OW-or--more------------------------------*Photo--and--resolution--in-plaque--fonn (Ce,remony).- -----------------------------------------....................... ..............-.-Hon"--Rall--in--Distfic.t.-offic.e4, ...............................................----------------------------------------------.-Aftic-le.-in..]Nstfict--publication $ 0 to $ 25 Postcard of thank $ 26 to $ 429 Letter signed by C&=A Manager $ 500 W $1,929 Letter signed by President of JbLBojW $2,000 to $4.922 Letter signed by President of the Board and District gift item (nQ=ar-dL-gJg--) $5,000 to $9,999 Letter signed by President of the Board and Framed photograph of faygrijg District $10,000 or more * Photo and resolution in a wall plague_form (Ceremony) and a mention in g District These items will be provided only if desired by the donor MROSD Approved Projects only - Unapproved projects are discouraged and require formal U&M amendment which may not be recommended by staff or approved by Board. 3 SPECIAL RECOGNITION A;-F,oun&rr----------------------... Spedal-mognition-lor..the--founder-s--of--die-Distriet-i--ei"r--as--individual-&-or- as-a--group;--may--be--recommended---by an-Vpropriate-43oard-c approved-by--the--Board: nFoundersM-----shall-be—defined---as---an-individual-or---groW-of-Wividua"ho paf tieipated--in-4he-foff nation-of-4he-Distr-wt-i--o-r--were-signific-ant--suppor-tef-&-of dw---lor-matim-of---di,--Di-st-r-iet-;----A--tonwrittee--appointed-by-die---Board-will mak-e--any--ftnal--deterniination&-as--to--the-4nelusion--,ot-,4w-if4e--i"vidual&-.or groups--in--the--category--"--Founders": !-Founders!!;- B,,- Significant Supporters Special recognition for "F individuals,, or groups which have provided significant non-monetary support ("Significant SMMrWE:) may be recommended by an appropriate Board committee and approved by the Board. "Fou nders" shall be defined as an individual or 2EQUp of individuals who participated in the formation gf ft DiLtrig. or were significant suotwrters of the formation of the District. "Significant Supporters" shall be defined as individuals or group of individuals who have shown conspicuous or noteworthy support for the District through extraordinary contributions of time and effort to the advancement of the goals, philosophy and mission of the District. 4 • c Regional Ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-102 Meeting 01-20 September 12, 2001 AGENDA ITEM 5 AGENDA ITEM Authorization for Board Members to Attend the 9th Not- 6-Annual California Special Park and Open Space District's Forum in Marin County GENERAL MANAGER'S RECOMMENDATI Authorize Board members to attend the 9th Not-So-Annual California Special Park and Open Space District's Forum in Marin County at a total cost not to exceed $500 per Board member. DISCUSSION Your budget guidelines include funds for the President, or other Board designee, to attend the annual Special Park District's Forum plus an amount of$350 for each other Board member to utilize for related conferences of their choosing each year. Accordingly, some Board members have used all, or some, of these budgeted funds and some have not. However, this year we have been notified that Marin County is hosting the 9th Not-So-Annual California Special Park and Open Space District's Conference. It is to be held from October 18 through October 20, 2001 at the Audubon Canyon Ranch near the Marin County's Bolinas Lagoon Preserve (see attached letter). The last conference was sponsored by the Sonoma County Agricultural Preservation and Open Space District in November 1995. Because of the excellent networking opportunities and discussion of matters of direct interest to us and our sister agencies, this particular conference is one of the most beneficial get-togethers that the Board and key staff members can attend. Therefore, it is my recommendation that for this budget year, each Board member be allocated an additional amount of$500 to attend this most important conference. I am told that this should cover the costs of lodging and meals; there is no registration fee. Prepared by: L. Craig Britton, General Manager Contact person: Same as above 330 Distel Circle - Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org •web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz -General Manager:L.Craig Britton ionald Miska Planning and Acquisition Manager a ,,f Ronald Paolini `" Park and Open space July 13, 2001 Superintendent Marin County Department of Parks, Mr. Craig Britton, General Manager Midpeninsula Regional Open Space District Open Space and 330 Distel Circle, Cultural Services Los Altos, CA 94022-1404 Frances M. Brigmann General Manager Subject: 9th Not-So-Annual California Special Park and Dennis JauchAssistant Director Open Space District's Conference Dear Craig: It is hard to believe that it has been almost six years since we held the last Not-so-Annual meeting in Sonoma County. I am writing to ask you to set aside Oct. 18 through 20, 2001 to attend the 9th meeting hosted by the Marin County Open Space District. Our get- together will be held adjacent to the District's Bolinas Lagoon Preserve at Audubon Canyon Ranch,who has graciously offered us meeting space. As with past meetings we like to keep attendance to agencies working under the Public Resources 5500 series code in an informal meeting setting. This year we again have invited John Woodbury from the Bay Area Open Space Council, and are suggesting that you may want to invite a senior staff or Board-member from the principal non-profit land acquisition and/or land management entity your agency works closely with. An attendance under 50 total is desirable, but we do not want to limit who you wish to invite, and, depending on our discussion subjects,we ask that you invite at least the pertinent senior staff, Board-members, and Advisory Committee or Commission members of your agency. District Counsels are also invited. As in the past we will cover our usual subjects of ongoing land acquisition and agency financing needs in summary, but we also would like to focus on stewardship issues as well, including dogs,bicycles and volunteer programs, and improved financing for land management, restoration, deferred maintenance and capital improvement needs. A review of the basic policies for each agency may also be pertinent. Overnight accommodations will be available in Stinson Beach or on Tomales Bay and a � y special dinner and entertainment time is planned for Friday evening with optional field trips on Saturday the 20th. This could include kayaking on Bolinas Lagoon or Tomales Bay, horseback riding or hiking or something special in the outdoors. Marin County Civic Center • 3501 Civic Center Drive • San Rafael, CA 94903 Administrative Office: 415.499-6387 • Fax: 415.499-3795 • TDD: 415.499-6368 + Field Office: 415.499-6405 E-MAIL: fbrigmann@marin.org • WEBSITE: http://marin.org/mc/parks/open.html Regional Open ,117' -ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-102 Meeting 01-20 September 12, 2001 AGENDA ITEM 5 AGENDA ITEM Authorization for Board Members to Attend the 9th Not-$o-Annual California Special Park and Open Space District's Forum in Marin County GENERAL MANAGER'S RECOMMENDATIO Authorize Board members to attend the 9th Not-So-Annual California Special Park and Open Space District's Forum in Marin County at a total cost not to exceed $500 per Board member. DISCUSSION Your budget guidelines include funds for the President, or other Board designee, to attend the annual Special Park District's Forum plus an amount of$350 for each other Board member to utilize for related conferences of their choosing each year. Accordingly, some Board members have used all, or some, of these budgeted funds and some have not. However, this year we have been notified that Marin County is hosting the 9th Not-So-Annual California Special Park and Open Space District's Conference. It is to be held from October 18 through October 20, 2001 at the Audubon Canyon Ranch near the Marin County's Bolinas Lagoon Preserve (see attached letter). The last conference was sponsored by the Sonoma County Agricultural Preservation and Open Space District in November 1995. Because of the excellent networking opportunities and discussion of matters of direct interest to us and our sister agencies, this particular conference is one of the most beneficial get-togethers that the Board and key staff members can attend. Therefore, it is my recommendation that for this budget year, each Board member be allocated an additional amount of$500 to attend this most important conference. I am told that this should cover the costs of lodging and meals; there is no registration fee. Prepared by: L. Craig Britton, General Manager Contact person: Same as above 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org 'tp• ®FREE.' Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton f Please contact, or have your representative contact, me or David Hansen, our meeting coordinator, for details and for any thoughts on pertinent mutual subjects we may consider for our agenda. David, as former General Manager from the Sonoma County District, hosted the last meeting and is now Open Space Planner for our District. He can be reached at (415) 507-2820 or at dhansen6 marin.org. October in West Marin is usually warm and clear, and we look forward to seeing you there. Best Wishes. Sincerely: Frances M. Brigmann General Manager c. Board of Directors Parks, Open Space and Cultural Commission Open Space and Trails Committee Mark Riesenfeld, County Administrator Key MCOSD staff Linda Christman Ian Roth John Woodbury, BAOSC Bob Berner, MALT Greg DeNevers, Audubon Canyon Ranch Regional Open ice 1 R-01-101 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-20 September 12, 2001 AGENDA ITEM 6 AGENDA ITEM Authorization to Change District's Designation of Authorized-Signatories for District General and Payroll Checking Accounts and for Access to the District' Safe Deposit foxes c. GENERAL MANAGER'S RECOMMENDATIONS 1. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Region pen Space District Establishing Signatories for General Checking Account (Mid-Peninsula Bank). 2. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Payroll Checking Account (Mid-Peninsula Bank). 3. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for the County of Santa Clara Accounts. 4. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Updating the Authorized Signatories for Entering District Safe Deposit Boxes (Mid-Peninsula Bank). DISCUSSION Section 2.40, "Financial Instrument Signatories," of your Rules of Procedure states that, "The authorized signatories ... for payroll or for amounts less than $5,000 shall be any one of the following six employees: (i) the General Manager; (ii) the Assistant General Manager; (iii)the Administration and Human Resources Manager; (iv)the Operations Manager, (v)the Public Affairs Manager, or (vi) the Planning Manager," and that, "The authorized signatories for ... amounts of$5,000 or greater(excluding payroll) shall be any two of the following employees: (i) the General Manager; (ii) the Assistant General Manager; (iii) the Administration and Human Resources Manager, (iv) the Operations Manager, (v)the Public Affairs Manager, or (vi) the Planning Manager." While the Rules of Procedure are specific regarding positions designated as signatories, the District's bank requires that resolutions be adopted by the Board each time individuals occupying signatory positions change. In March 2001, letters were sent to both Mid-Peninsula Bank and the County of Santa Clara notifying them that due to Deirdre Dolan's resignation, she was no longer an authorized signatory for the District (effective March 5, 2001). At this time it is necessary to add Sally Thielfoldt, Administration and Human Resources Manager, as a signatory for the District. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org O;AEE.. Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz •General Manager:L.Craig Britton R-01-101 Page 2 Because the District draws warrants from the County of Santa Clara, a further resolution is required identifying only changes in named signatories when they occur, and counter-signed by the General Manager and Assistant General Manager. At your regular meeting on January 31, 2001, you adopted an amendment to Section 2.50, "Safe Deposit Boxes," of your Rules of Procedure authorizing the General Manager, Assistant General Manager, and District Clerk access to the District's Safe Deposit Boxes(see Report R-0 1-12). In light of the hiring of Sally Thielfoldt as the Administration and Human Resources Manager(who's position currently includes District Clerk responsibilities), Mid-Peninsula Bank requires having a Board approved Resolution indicating a change in authorized signatories for entrance into the District's safe deposit boxes. Prepared by: Lisa Zadek, Acting District Clerk Contact person: Same as above RESOLUTION No. 01- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ESTABLISHING FINANCIAL INSTRUMENT SIGNATORIES OF THE DISTRICT FOR COUNTY OF SANTA CLARA ACCOUNTS The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: WHEREAS Section 2.40 of the Rules of Procedure(required by Public Resources Code, Division 5 Chapter 3 Article 3 Section 5536 of the Board of Directors of the Midpeninsula Regional a , P ) Open Space District authorizes signatories to make disbursements on behalf of the District; Now,THEREFORE,the Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as follows: Section 1. The signatures of the present holders of said offices are as follows, and the Director of Finance of Santa Clara County is authorized to make disbursements on behalf of the District based on any one signature for amounts under$5,000.00 and any two signatures for amounts of $5,000.00 and over, as set forth below: General Manager Administration & Human Resources Manager L. Craig Britton Sally Thielfoldt Assistant General Manager John M. Escobar * * * * * * * * * * * * * * * * * * * * SAFE DEPk T SIGNATURE CARD - Nk PERSONAL Renter: MIDPENINSULA REGIONAL OPEN SPACE Financial Mid-Peninsula Bank DISTRICT Institution: Main office 330 DISTEL CIRCLE 420 Cowper Street LOS ALTOS,CA 94022 Palo Alto,CA 94301 RENTAL AGREEMENT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT,hereinafter"Renter"or"Lessee", hereby applies to Mid-Peninsula Bank, hereinafter"Financial Institution" or "Lessor", to rent the safe deposit box in accordance with the terms and conditions contained on both sides of this card and, in consideration of the rental and the delivery of the two keys to the box,the receipt of which is hereby acknowledged,agrees to pay the rental fees and to comply in all respects with and be bound by all the terms,conditions,rules and regulations referred to or included in this Agreement. CORPORATE/ASSOCIATION RESOLUTION I hereby certify that I am the duly qualified Secretary of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT; that at a meeting regularly convened pursuant to its Bylaws on August 23,2001,or by special action without a meeting,its Board of Directors adopted a resolution which has not since been modified or revoked,of which the following is a true copy: "Agreed that any one (1)of the Authorized Signers below be and they hereby are authorized to enter into such safe deposit rental agreement(s)with Mid-Peninsula Bank, as they shall deem proper, to have access to and to surrender the box or boxes,to receive and receipt for any contents of the box or boxes or other property in Lassoes possession for storing or safekeeping and to execute releases of liability with respect to any such transactions, until Lessor receives at the location at which the safe deposit box or boxes may be rented a certified copy of a resolution revoking or- modifying this resolution." I further certify that the signatures below are genuine signatures of the persons designated in the resolution. CERTIFIED TO AND ATTESTED BY: CORPORATE X 'Secretary or Assistant Secretary SEAL X *NOTE: In the case the Secretary or other certifying officer is designated by the resolutions as one of the signing officers, this resolution must also be signed by a second Director of the Corporation. Renter: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Box Number: 2704 Number of Signers Required: Any one(1)of the Authorized Signer(s)shown below. The Signers below authorize the Financial Institution to automatically charge account 0108390201 for the Safe Deposit Box rental amount when due. AUTHORIZED SIGNER(S)AND TITLE(S) IDENTIFICATION X SSN:� Phone:(H): (W):(650)691-1200 L CRAIG BRITTON, Date Street: 330 DISTEL CIRCLE,LOS ALTOS,CA 94022 GENERAL MANAGER Job: DOB: ID: MMN:1W X SSN: INIONFAIJUb Phone:(H): (W):(650)691-1200 JOHN M ESCOBAR, Date Street: 330 DISTEL CIRCLE,LOS ALTOS,CA 94022 ASSISTANT GENERAL Job: DOB: 4050100 MGR ID: MMN: X SSN: Phone:(H): (W):(650)691-1200 SALLY THIELFOLDT, Date Street: 330 DISTEL CIRCLE,LOS ALTOS,CA 94022 Designated Agent Job: ID: Bank Copy SAFE DEPI T SIGNATURE CARD - Nl PERSONAL Renter: MIDPENINSULA REGIONAL OPEN SPACE Financial Mid-Peninsula Bank DISTRICT institution: Main Office 330 DISTEL CIRCLE 420 Cowper Street LOS ALTOS,CA 94022 Palo Alto,CA 94301 RENTAL.AGREEMENT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT,hereinafter"Renter"or"Lessee", hereby applies to Mid-Peninsula Bank,hereinafter"Financial Institution" or "Lessor", to rent the safe deposit box in accordance with the terms and conditions contained on both sides of this card and, in consideration of the rental and the delivery of the two keys to the box,the receipt of which is hereby acknowledged,agrees to pay the rental fees and to comply in all respects with and be bound by all the terms,conditions,rules and regulations referred to or included in this Agreement. CORPORATE l ASSOCIATION RESOLUTION 1 hereby certify that I am the duly qualified Secretary of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT; that at a meeting regularly convened i action without meeting,its Boar f Directors adopted a resolution which has not since been pursuant to its Bylaws on August 23,2001,or by specie ac o ou a ee g, d o op modified or revoked,of which the following is a true copy: "Agreed that any one (1)of the Authorized Signers below be and they hereby are authorized to enter into such safe deposit rental agreement(s)with Mid-Peninsula Bank, as they shall deem proper,to have access to and to surrender the box or boxes,to receive and receipt for any contents of the box or boxes or other property in Lessor's possession for storing or safekeeping and to execute releases of liability with respect to any such - transactions, until Lessor receives at the location at which the safe deposit box or boxes may be rented a certified copy of a resolution revoking or- modifying this resolution." i further certify that the signatures below are genuine signatures of the persons designated in the resolution. CERTIFIED TO AND ATTESTED BY: X CORPORATE *Secretary or Assistant Secretary SEAL X 'NOTE: In the case the Secretary or other certifying officer is designated by the resolutions as one of the signing officers, this resolution must also be signed by a second Director of the Corporation. Renter: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Box Number: 2706 Number of Signers Required: Any one(1)of the Authorized Signer(s)shown below. The Signers below authorize the Financial Institution to automatically charge account 0108390201 for the Safe Deposit Box rental amount when due. AUTHORIZED SIGNER(S)AND TITLE(S) IDENTIFICATION X SSN: 100004M Phone:(H): (W):(650)691-1200 - L CRAIG BRITTON, Date Street: 330 DISTEL CIRCLE,LOS ALTOS,CA 94022 _ GENERAL MANAGER Job: DOB: ID: MMN: X SSN: INPOPEOP Phone:(H): (W):(650)691-1200 JOHN M ESCOBAR, Date Street: 330 DISTEL CIRCLE,LOS ALTOS,CA 94022 ASSISTANT GENERAL Job: DOB: 0000� MGR ID: MMN: X SSN: Phone:(H): (W):(650)691-1200 SALLY THIELFOLDT, Date Street: 330 DISTEL CIRCLE,LOS ALTOS,CA 94022 Designated Agent Job: ID: Bank Copy SAFE DEP IT SIGNATURE CARD - A PERSONAL Renter: MIDPENINSULA REGIONAL OPEN SPACE Financial Mid-Peninsula Bank DISTRICT Institution: Main Office 330 DISTEL CIRCLE 420 Cowper Street LOS ALTOS,CA 94022 Palo Alto,CA 94301 RENTAL AGREEMENT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT,hereinafter"Renter"or"Lessee", hereby applies to Mid-Peninsula Bank,hereinafter"Financial Institution" or "Lessor", to rent the safe deposit box in accordance with the terms and conditions contained on both sides of this card and, in consideration of the rental and the delivery of the two keys to the box,the receipt of which Is hereby acknowledged,agrees to pay the rental fees and to comply in all respects with and be bound by all the terms,conditions,rules and regulations referred to or Included in this Agreement. CORPORATE/ASSOCIATION RESOLUTION I hereby certify that I am the duly qualified Secretary of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT; that at a meeting regularly convened pursuant to its Bylaws on , or by special action without a meeting, its Board of Directors adopted a resolution which has not since been modified or revoked,of which the following is a true copy: "Agreed that any one(1)of the Authorized Signers below be and they hereby are authorized to enter into such safe deposit rental agreement(s)with Mid-Peninsula Bank,as they shall deem proper, to have access to and to surrender the box or boxes, to receive and receipt for any contents of the box or boxes or other property in Lessor's possession for storing or safekeeping and to execute releases of liability with respect to any such transactions, until Lessor receives at the location at which the safe deposit box or boxes may be rented a certified copy of a resolution revoking or- modifying this resolution." I further certify that the signatures below are genuine signatures of the persons designated in the resolution. CERTIFIED TO AND ATTESTED BY: CORPORATE X 'Secretary or Assistant Secretary SEAL X *NOTE: In the case the Secretary or other certifying officer is designated by the resolutions as one of the signing officers,this resolution must also be signed by a second Director of the Corporation. Renter: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Box Number: 2706 Number of Signers Required: Any one(1)of the Authorized Signer(s)shown below. The Signers below authorize the Financial Institution to automatically charge account 0105390201 for the Safe Deposit Box rental amount when due. AUTHORIZED SIGNER(S)AND TITLE(S) IDENTIFICATION X SSN: � Phone:(H): (W):(650)691-1200 L CRAIG BRITTON, Date Street: 330 DISTEL CIRCLE,LOS ALTOS,CA 94022 GENERAL MANAGER Job: DOB: ID: MMN: X SSN: IOWMMMM Phone:(H): (W):(650)691-1200 JOHN M ESCOBAR, Date Street: 330 DISTEL CIRCLE,LOS ALTOS,CA 94022 ASSISTANT GENERAL Job: DOB: MGR ID: MMN: X SSN: Phone:(H): (W):(650)691-1200 SALLY THIELFOLDT; Date Street: 330 DISTEL CIRCLE,LOS ALTOS,CA 94022 Designated Agent Job: ID: Bank Copy MID-PENINSULA BANK CORPORATE/ASSOCIATION FUNDS TRANSFER RESOLUTION RESOLVED that the individuals named below are hereby authorized to enter into any agreement with Mid-Peninsula Bank ("Ban" in the transfer of funds from the account or accounts of this Co oration/Association b means of Bank relate to k") g Corporation/Association Y telephonic, electronic, oral, or written instruction, and are further authorized to designate the individuals to act as Authorized Representatives who shall be empowered to order or confirm such transfers in accordance with such agreements or to otherwise act in accordance with such agreements: Name Title Signature L Craig Britton General Manager John M Escobar Assistant G.M. John Maciel Operations Manager Sally Thielfoldt Admin/HR Manager FURTHER RESOLVED that this Resolution shall be in full force and effect and binding upon Corporation/Association and that Bank may conclusively presume that the above named person(s) remain authorized as set forth herein until this Resolution shall have been repealed, revoked, or amended and written notice of such is delivered to Bank at a time and in a manner set forth in the Funds Transfer Agreement affording the Bank reasonable opportunity to act upon the written notice so received. FURTHER RESOLVED that all funds transfers initiated or received by Bank heretofore are ratified,approved,and confirmed. FURTHER RESOLVED that the Secretary of the Corporation shall file with the Bank a certified copy of this Resolution. I, , Secretary of , hereby certify that the foregoing is a true copy of a Resolution duly and legally adopted by the Board of Directors of said Corporation/Association at a meeting of said Board duly called and held on , 2 , and that said Resolution has not been revoked and is now in full force and effect. I further certify that theoffices referred to in the Resolution are now held by the designated individuals whose signatures appear after their respective names. Dated: , 20 MidPeninsula Regional Open Space District CORPORATION/ASSOCIATION NAME By: Secretary By: President (President must sign if Secretary is authorized to enter into funds transfer agreements under the above Resolution) 10/97 MPB-99002 The following individuals are designate,'^%the Authorized Representatives of Customer to Initiate funds transfer instructions to Bank: NAME TITLE SIGNATURE TELEPHONE 0, 650-691-1200 Michael F ster troller 650-691-1200 L Crai on General Manager Lq�----- 650-691-1200 John M Escobar Assistant G.M. 6 John Maciel Operations.Manager 7"50-691-1200 Cathy Woodbury Planning Mana2er 650-691-1200 Stephanie Jensen Public Affairs Manager 650-691-1200 Sally Thielfoldt Admin/HR Manager 650-691-1200 Bernadette Congdon Accounting Specialist 650-691-1200 SECURITY PROCEDURE: Customer arranges with the Bank to relay(by telephonic,electronic,or data transmission)funds transfer instructions directly to Bank's Wire Services Operations. Note that once the Bank issues the Security Code to the Authorized Representative(s) of the Customer, the Customer has the responsibility to ensure that each Authorized Representative keeps this information in a secure place. Customer shall promptly notify Bank of any compromise of the integrity of the security procedures or upon termination of an Authorized Representative. Customer may select one of the following methods for initiating funds transfers. Bank reserves the right to refuse any funds transfer request that cannot be authenticated in accordance with the security procedure agreed upon by the Customer. PLEASE SELECT ONE OPTION U Standard Procedure-Callback with Security Code L) Optional Procedure Callback Only Upon receipt of funds transfer request via telephone or other Upon receipt of funds transfer request via telephone or other electronic means,Bank will contact another individual designated electronic means,Bank will contact another individual designated as an Authorized Representative on Agreement to verify the as an Authorized Representative on Agreement to verify the authenticity of the request. Authorized representative must authenticity of the request. If a second individual is not available, provide Bank with correct Security Code. If a second Individual is Bank will not accept the funds transfer request. not available, or the Authorized Representative cannot provide Bank with correct Security Code, Bank will not accept the funds transfer request. ❑ Standard Procedure - Variation to Callback with ❑ Optional Procedure-Variation to Callback Only Security Code Upon receipt of funds transfer request via telephone or other Upon receipt of funds transfer request via telephone or other electronic means,Bank will contact another individual designated electronic means,Bank will contact another individual designated as an Authorized representative on Agreement to verify the as an Authorized Representative on Agreement to verify the authenticity of the request. If a second Individual Is not authenticity of the request. If a second Individual Is not available, confirmation may be obtained from the originator available, confirmation may be obtained from the originator of the request. of the request. If Authorized Representative cannot provide Bank with correct Security Code, Bank will not accept the funds transfer request.DESIGNATED ACCOUNT NAME DESIGNATED ACCOUNT NUMBER MidPeninsula Regional Open Space District SIGNATURES (This Agreement must be executed by all signers on joint and estate and other fiduciary accounts; by all general partners for partnerships;and by those officers designated on the Funds Transfer Resolution.): IN WITNESS WHEREOF,the parties have executed this agreement on the date(s)set forth below CUSTOMER ACCOUNT TITLE MidPeninsula Regional Open Space District L CRAIG BRITTON SIGNATURE GENERAL MANAGER DATE JOHN M ESCOBAR SIGNATURE ASSISTANT G.M. DATE CATHY WOODBURY SIGNATURE PLANNING MANAGER DATE SALLY THIELFOLDT SIGNATURE ADmiN/HR MANAGER DATE SIGNATURE DATE MID-PENINSULA BANK BANK OFFICER NATURE 7 DATE PAPS-99M3 SATE AND FEE SCHEDULI Account MIDPENINSULA REGIONAL OPEN SPACE Financial Mid-Peninsula Bank Holders: DISTRICT-GENERAL ACCOUNT Institution: Main Office 330 DISTEL CIRCLE 420 Cowper Street LOS ALTOS,CA 94022 Palo Alto,CA 94301 We appreciate your decision to open a deposit account with us. This schedule sets forth certain conditions, rates, fees,and charges that are specific to your Account. Each Account Holder agrees to the terms set forth on this Deposit Account Rate and Fee Schedule,and acknowledges that it is a part of the Account Agreement. Subject to applicable law and the terms of the Account Agreement,we may amend the rates,fees and charges contained in this schedule from time to time. BUSINESS CHECKING - Account Holder: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT Account Opening Date:10-03-19% Account Ownership: Corporation Account Purpose: Non Consumer Limitations: You must deposit$10,000.00 to open this account. Account Fees: All non-personal checking accounts could be placed on Account Analysis. Please refer to our Business Checking Account Analysis Disclosure for the complete terms and conditions and a schedule of fees and charges. The following charges apply when not on Account Analysis: A $30.00 monthly service charge plus$.30 per check paid will be assessed on an average available balance of less than$10,000.00. BUSINESS CHECKING Account Holder: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT Account Opening Date:10-03-1996 Account Ownership: Corporation Account Purpose: Non Consumer Limitations: You must deposit$10,000.00 to open this account. Account Fees: All non-personal checking accounts could be placed on Account Analysis. Please refer to our Business Checking Account Analysis Disclosure for the complete terms and conditions and a schedule of fees and charges. The following charges apply when not on Account Analysis: A $30.00 monthly service charge plus$.30 per check paid will be assessed on an average available balance of less than$10,000.00. OTHER ACCOUNT FEES The following fees apply to all of your accounts with us except Certificates of Deposit and Time Deposit Accounts: Deposited returned item: $5.00 each Non-sufficient funds(NSF): $18.00 each (paid or returned,maximum of$144.00 per day) Deposited recur item: $2.00 each Interest on overdrafts: Prime+396 Bank Copy RATE AND FEE SCHEDULE (Continued) Page 2 ACCOUNT HOLDERS: FINANCIAL.IN TUTIO s MIDPENINSULA REGIONAL OPEN SPACE X b " DISTRICT-GENERAL ACCOUNT Abthollzed Signer By: L CRAIG BRITTON, GENERAL MANAGER of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT By: JOHN M ESCOBAR, ASSISTANT GENERAL MGR of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT By: JOHN MACIEL, OPERATIONS MGR of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT By: CATHY WOODBURY, PLANNING MGR of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT By: STEPHANIE JENSEN, PUBLIC AFFAIRS MGR of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT By: SALLY THIELFOLDT, Designated Agent of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT Concentrex(tm)Account Opening,Ver.5.12.02.01 Cc)Content—intorp—tint 1006,2001. A0 NtOhls Reserva0.CA-CA-CAUINTl011T05 Bank Copy CC ORATE BANKING RESOLI ON (for Deposit Accounts) Depositor: MIDPENINSULA REGIONAL OPEN SPACE Financial Mid-Peninsula Bank DISTRICT-GENERAL ACCOUNT Institution: Main Office 330 DISTEL CIRCLE 420 Cowper Street LOS ALTOS,CA 94022 Palo Alto,CA 94301 Account No: , 1, the undersigned Secretary of the Corporation named above, HEREBY CERTIFY that the Corporation is organized and existing under and by virtue of the laws of the state of California as a corporation for profit,with its principal office at 330 DISTEL CIRCLE,LOS ALTOS,CA 94022. Account Holder. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT is the complete and correct name of the Account Holder. 1 FURTHER CERTIFY that at a meeting of the Board of Directors of the Corporation, duly and regularly called and held on ,at which a quorum was present and voting,the following resolutions were adopted: RESOLVED,that the Financial Institution named above at any one or more of its offices or branches,be and it hereby is designated as a depository for the funds of this Corporation,which may be withdrawn on checks,drafts,advices of debit,notes or other orders for the payment of monies bearing the following appropriate number of signatures: Any one (1) of the following named officers or employees of this Corporation ("Agents"), whose actual signatures are shown below: X L CRAIG BRITTON, GENERAL MANAGER of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT X JOHN M ESCOBAR, ASSISTANT GENERAL MGR of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT X JOHN MACIEL, OPERATIONS MGR of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT X CATHY WOODBURY, PLANNING MGR of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT X STEPHANIE JENSEN, PUBLIC AFFAIRS MGR of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT X SALLY THIELFOLDT, Designated Agent of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT and that the Financial Institution shall be and is authorized to honor and pay the same whether or not they are payable to bearer or to the individual order of any Agent or Agents signing the same. FURTHER RESOLVED, that the Financial Institution is hereby directed to accept and pay without further inquiry any item drawn against any of the Corporation's accounts with the Financial Institution bearing the signature or signatures of Agents, as authorized above or otherwise, even though drawn or endorsed to the order of any Agent signing or tendered by such Agent for cashing or in payment of the individual obligation of such Agent or for deposit to the Agent's personal account, and the Financial Institution shall not be required or be under any obligation to inquire as to the circumstances of the issue or use of any item signed in accordance with the resolutions contained herein,or the application or disposition of such item or the proceeds of the item. FURTHER RESOLVED, that any one of such Agents is authorized to endorse all checks, drafts, notes and other items payable to or owned by this Corporation for deposit with the Financial Institution, or for collection or discount by the Financial Institution; and to accept drafts and other items payable at the Financial Institution. FURTHER RESOLVED,that the above named agents are authorized and empowered to execute such other agreements,including,but not limited to, special depository agreements and arrangements regarding the manner,conditions, or purposes for which funds,checks, or items of the Corporation may be deposited, collected, or withdrawn and to perform such other acts as they deem reasonably necessary to carry out the provisions of these resolutions. The other agreements and other acts may not be contrary to the provisions contained in this Resolution. FURTHER RESOLVED, that the authority hereby conferred upon the above named Agents shall be and remain in full force and effect until written notice of any amendment or revocation thereof shall have been delivered to and received by the Financial Institution at each location where an account is maintained. Financial Institution shall be indemnified and held harmless from any loss suffered or any liability incurred by it in continuing to act in accordance with this resolution. Any such notice shall not affect any items in process at the time notice is given. CORPORAL TANKING RESOLUTION (for De, it Accounts) (Continued) Page 2 I FURTHER CERTIFY that the persons named above occupy the positions set forth opposite their respective names and signatures;that the foregoing Resolutions now stand of record on the books of the Corporation; that they are in full force and effect and have not been modified in any manner whatsoever. IN TESTIMONY WHEREOF, I have hereunto set my hand on ,2001 and attest that the signatures set opposite the names listed above are their t genuine signa tures. CERTIFIED TO AND ATTESTED BY: CORPORATE X 'Secretary or Assistant Secretary SEAL X 'NOTE: in case the Secretary or other certifying officer is designated by the foregoing resolutions as one of the signing officers,this certificate should also be signed by a second Officer or Director of the Corporation. contontrex(titt)ACCo nt oponing,Ver,d.12.02.01(c)Concentrex Incorporated/SSB,2001. All Rights Reserved.CA-CA-CAMMSMIG N► eninsula Bank Account Holder Name(s): MIDPENINSULA REGIONALPEN SPACE Reporting SSN/TIN: DISTRICT:GENERAL ACCOUNT 94-2231873 Mailing Address: 33.0 DISTEL CIRCLE, LOS ALTOS, CA 94022 Street Location: 330 DISTEL CIRCLE, LOS ALTOS,'CA 94022 Telephone Number: Work#: (650)'691-1200 Number of Signatures Required: 1 CIF Number: Signatures of Authorized Individuals. This A regiment is subject to all terms below. x x L CRAIG BRITTON,GENERAL MANAGER of MIDPENINSULA JOHN M ESCOBAR,ASSISTANT GENERAL MGR of REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT X X JOHN MACIEL,OPERATIONS MGR of MIDPENINSULA CATHY WOODBURY PLANNING MGR of MIDPENINSULA REGIONAL OPEN SPACE DIsMWaftW#Vft&PAWW nameSRi%ptlM ijP STRICT-GENERAL ACCOUNT The authorized Agent(s) signing above and on the attached Signature Card Addendum agree(s), that the Corporation's Account(s) will be governed by the terms set forth in the Deposit Account Agreement and Disclosure, the Time Certificate of Deposit or Confirmation of Time Deposit Agreement(if applicable),the Rate and Fee Schedule, the Funds Availability Policy Disclosure, and the Electronic Funds Transfer Agreement and Disclosure, (if requested below), as amended by the Financial Institution from time to time. The authorized Agent(s)also acknowledge that they have received at least one copy of these deposit account documents. Account Purpose: Non Consumer EFT Services: Yes BUSINESS TYPE:Corporation ACCOUNT TYPE BUSINESS CHECKING ACCOUNT NUMBER OPENED BY 042/024 Date Opened Date Revised Opening Deposit ATM Verified By Account Formerly With Card Y REV SIGN CARD 10-03-96 $138,019.18 N ChexS s/OFAC 08/23/01 Date Closed Closing Balance Closed By Reason ForClosing Statement Service Chg Disposition Disposition Mail Regular Concentrex(tm)Account Opening, Ver. 8.12.02.01 (c)Concentrex incorporated 1996, 2001. All Rights Reserved. CA - CA - L703SG.25 4X8 '.... Mid-Peninsula Bank Account Holder Name(s): MIDPENINSULA REGIONAL OPEN SPACE Reporting SSN/TIN: DISTRICT-GENERAL ACCOUNT 94-2231873 Mailing Address: 330 DISTEL CIRCLE, LOS ALTOS, CA 94022 Street Location: 330 DISTEL CIRCLE, LOS ALTOS, CA 94022 Telephone Number: Work#: (650)691`-1200 Number of Signatures Required: 1 CIF Number: Signatures of Authorized individuals x x L CRAIG BRITTON,GENERAL MANAGER of MIDPENINSULA JOHN M ESCOBAR,ASSISTANT GENERAL MGR of REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT X X JOHN MACIEL OPERATIONS MGR of MIDPENINSULA CATHY WOODBURY,PLANNING MGR of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT REGIONAL OPEN SPACE DISTRICT-GENERAL ACCOUNT The following information may be used to further identify individual(s) for telephone instructions, large transactions,or if a signature vanes. MMN=Mother's Maiden Name Name: L CRAIG BRITTON SSN: i Street: 330 DISTEL CIRCLE, LOS ALTOS, CA 94022 Mailing: Phone: (H): (W): (650) 691-1200 Job: DOB: 02-05-1941 ID: MMN:� Name: JOHN M ESCOBAR SSN: - -- -- Street: 330 DISTEL CIRCLE, LOS ALTOS, CA 94022 Mailing: Phone: (H): (W):(650) 691-1200 Job: DOB: 01-29-1953 ID: MMN: I TIN/BACKUP WITHHOLDING Reporting TIN:94-2231873 Important: Under penalties of perjury, I certify that the number shown above is the Corporation's correct taxpayer identification number, I am a U.S. person (including a U.S. resident alien), and that (check appropriate box): ® The Corporation is not subject to backup withholding, because the Corporation is exempt from backup withholding,or because the Corporation has not been notified by the IRS that the Corporation is subject to backup withholding as a result of failure to report all interest or dividends,or because the IRS has notified the Corporation that the Corporation Is no longer subject to backup withholding. ❑ The Corporation is subject to backup withholding. Signature of Authorized Individual: X Date M' -ninsula Bank ADDENDI' .nt Holder Name(s): MIDPE IN ULA REGIONAL OPEN SPACE Reporting SSN/TIN: DISTRICT-GENERAL ACCOUNT 94-2231873 Mailing Address: 330 DISTEL CIRCLE, LOS ALTOS, CA 94022 Street Location: 330 DISTEL CIRCLE, LOS ALTOS, CA >94022 Telephone Number: Work#: (650) 691-1200 Number of Signatures Required: 1 CIF Number: ACCOUNT TYPE: BUSINESS CHECKING Signatures of Authorized individuals. This A reement is subject to all terms below. x STEPHANIE JENSEN,PUBLIC AFFAIRS MGR of X MIDPENINSULA REGIONAL OPEN SPACE SALLY THIELFOLDT,Agent of MIDPENINSULA REGIONAL DISTRICT-GENERAL ACCOUNT OPEN SPACE DISTRICT-GENERAL ACCOUNT Concentrex(tm)Account Opening, Ver. 8.12.02.01 (c)Concentrex Incorporated 1996, 2001. All Rights Reserved. CA - CA - L703SG.25 4X6 The following information may,be used to further identify individual(s) for telephone instructions, large transactions,or if a signature vanes. MMN=Mother's Maiden Name Name: JOHN MACIEL SSN: Street: 330 DISTEL CIRCLE, LOS ALTOS, CA 94022 Mailing: Phone: (H):__ _ _ _ _ (W) (6601691-1200 _-- Job: DOB: ID: MMN: Name: CATHY WOODBURY SSN: Street: 330 DISTEL CIRCLE, LOS ALTOS, CA 94022 Mailing: Phone: (H): (NU): (650) 691-1200 Job: DOB: ID: MMN: Mid—Peninsula Bank Account Holder ame(s): MIDPENINSULA REGIONAL OPEN SPACE Reporting SSN/TIN: DISTRICT:.GENERAL ACCOUNT 94-2231873 Mailing Address: 330'DISTEL CIRCLE, LOS ALTOS, CA 94022 Street Location: 330 DISTEL CIRCLE, LOS ALTOS, CA :94022 Telephone Number: Work#: (650) 691-1200 Number of Signatures Required: 1 CIF Number: ACCOUNT TYPE: BUSINESS CHECKING Signatures of Authorized Individuals x STEPHANIE JENSEN,PUBLIC AFFAIRS MGR of X MIDPENINSULA REGIONAL OPEN SPACE SALLY THIELFOLDT,Agent of MIDPENINSULA REGIONAL DISTRICT-GENERAL ACCOUNT OPEN SPACE DISTRICT-GENERAL ACCOUNT The following information may be used to further identify individual(s) for telephone instructions, large transactions,or if a signature vanes. MMN=Mother"s Maiden Name Name: STEPHANIE JENSEN SSN: Street: 330 DISTEL CIRCLE, LOS ALTOS, CA 94022 Mailing: Phone: (H): (W): (650) 691-1200 Job: DOB: ID: MMN: Name: SALLY THIELFOLDT SSN: Street: 330 DISTEL CIRCLE, LOS ALTOS, CA 94022 Mailing: Phone: (H): (W): (650) 691-1200 Job: DOB: ID: MMN: Name: SSN: Street: Mailing: Phone: (H): W: Job: DOB: ID: MMN: Name: SSN: Street: Mailing: Phone: (H): Job: DOB: ID: MMN: II Regional Open S ice R-01-103 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-20 September 12, 2001 AGENDA ITEM 7 AGENDA ITEM Authorization to Purchase Dump Truck GENERAL MANAGER'S RECOMME ON Authorize the General Manager to execute a purchase contract with Mission Valley Ford for one dump truck at a cost of$66,292.56. DISCUSSION At your June 27, 2001 meeting you authorized staff to solicit competitive bids to purchase one dump truck(see Report R-01-14). After finalizing specifications, staff solicited competitive bids from truck dealers throughout the Bay Area. The District received the following bids(tax included): 1) Mission Valley Ford/San Jose $66,292.56 2) Monarch Truck Center/San Jose $66,158.64 3) Golden Gate Truck Center/Oakland* $65,588.40, $66,787.20, $67,677.12 * Three bids were received from Golden Gate, one for each different type of engine. Staff reviewed the bids and compared each truck's specifications to the District's bid specifications. Bids received from Golden Gate Truck Center were rejected because they failed to meet the specification requiring an authorized service dealer to be located within the area. Their closest location is in Oakland. The time and cost to take the truck to Oakland was determined to be unacceptable. Monarch Truck Center failed to meet one essential specification requiring that the truck be equipped with a locking differential. This option provides superior traction on unpaved roads. It is a critical specification because the vehicle will be driven regularly on unpaved roads. Mission Valley Ford of San Jose met all required specifications and was the lowest responsive bidder. The 2001-2002 fiscal year budget includes $90,000 for the purchase of a dump truck. Staff estimated the cost to be $90,000 based on budgetary quotations received from local truck dealers during the budget preparation process. All bidders were notified of the meeting date and time of this agenda item and a copy of the report was included. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera!Manager:L.Craig Britton Regional Open 5 ice 1 R-01-107 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-20 September 12, 2001 AGENDA ITEM 8 AGENDA ITEM Authorization to Amend Agreement with Freyer&Laureta for Civil Engineering Services, and Authorization to Amend Agreement with Cotton Shires & Associates for Geotechnical Engineering Services for the Federal Emergency Managem g ncy (FEMA)-Funded Old Page Mill Road Repairs at Skyline Ridge Open Space Pres rve GENERAL MANAGER'S RECOMMENDAT 1 � 1. Authorize the General Manager to execute an amendment to the consultant services agreement with Freyer& Laureta, Inc. of San Mateo, for an additional $5,700 ($4,600 additional work and up to $1,100 for future potential contingencies over the $28,300 previously authorized, to cover extra civil engineering services for additional work not included in the original scope of work for the FEMA-funded Old Page Mill Road repairs at Skyline Ridge Open Space Preserve, for a total sum not to exceed $34,000. 2. Authorize the General Manager to execute an amendment to the consultant services agreement with Cotton Shires& Associates of Los Gatos, for up to an additional $2,000 for future potential contingencies over the $23,000 previously authorized, to cover extra geotechnical engineering services for additional work not included in the original scope of work for the FEMA-funded Old Page Mill Road repairs at Skyline Ridge Open Space Preserve, for a total sum not to exceed $25,000. DISCUSSION The"El Nino" winter storms of 1998 caused unprecedented levels of damage to District roads and trails, including two large washouts on Old Page Mill Road at Skyline Ridge Open Space Preserve, one of which claimed the entire road width. FEMA grants totaling $122,390 were awarded to the District for the repair of the damage. At your March 28, 2001 meeting, you authorized the General Manager to execute an agreement with Freyer& Laureta, Inc. of San Mateo for civil engineering services on road repairs on Old Page Mill Road, for a sum not to exceed $28,300 (see Report R-01-37). At your August 8, 2001 meeting, you authorized the General Manager to execute an agreement with Cotton Shires & Associates of Los Gatos to investigate the geologic and geotechnical conditions at Old Page Mill Road and to work with the civil engineer to prepare plans and specifications for the site's repairs, for a sum not to exceed $23,000 (see Report R-01-93). To date, a topographic survey has been completed and both firms have started working on conceptual repair approaches. One promising approach under consideration is to borrow fill material from the oversteepened banks adjacent the landslide damage areas, resulting in a dramatic cost savings compared to importing fill. However, a feasibility analysis of this 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 �. �, Fax:650-691-0485 • E-mail: mrosd@openspace.org •Web site:www.openspace.org ,�� OFREEST Board of Directors:Pete Siemens,Mary C. Davey,led Cyr, Deane Little, Nonette Hanko,Larry Hasse",Kenneth C. Nitz •General Manager:L.Craig Britton R-01-107 Page 2 approach is not possible without further surveying work. Therefore, staff now recommends an PP increase in the authorization limit for Freyer&Laureta in the amount of$4,600 to cover additional survey work. It is also possible that other unforeseen work scope changes may arise prior to the completion of the project. In such instances, it benefits the District to be able to respond quickly, allowing the work to proceed smoothly rather than stopping to await resolution. For these reasons, staff also recommends that the Board authorize the General Manager to execute future consultant contract changes in the amount of$1,100 for Freyer&Laureta, and $2,000 for Cotton Shires. These contingency amounts will not be applied to the project unless additional work not included in the original scope of work is required. In summary, staff recommends that you authorize the General Manager to execute an amendment to the consultant services agreement up to the following not-to-exceed totals for the two engineering consultants: Freyer&Laureta Cotton Shires Initial Board-authorized amounts $28,300 $23,000 Contract amendments $4,600 $0 Contingency amounts $1,100 $2,000 Not-to-exceed totals $34,000 $25,000 The fiscal year 2001-2002 Planning budget includes $140,000 for the design and repair of the damage. The consultant scope of work includes refining the cost estimates for the construction of the planned repair work. While staff does observe that the consultant services portion of the work accounts for over 40%of the total allocated budget, it is also clear that further investigation of possible creative design approaches will allow the District to select the most cost-effective, environmentally sensitive method of repair. CEQA COMPLIANCE Staff concludes that amending these consultant agreements for engineering services does not constitute a project under California Environmental Quality Act(CEQA). Therefore, the recommended action is exempt. Any future action taken by the Board to implement the consultant's work, such as authorizing bidding for the landslide repairs, will be subject to CEQA review at that time. Prepared by: Sandy Sommer, AICP, Senior Planner Contact Person: Same as above Claims No. 01-17 Meeting 01-20 September 12,2001 Revised MIDPENINSULA.REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2396 154.89 Accents and Artech Laminating Supplies 2397 922.74 Accurate Mailings, Inc. Mailings For Fall Newsletter 2398 433.00 Acme&Sons Sanitation Sanitation Services 2399 296.63 Acorn Naturalists Books For Nature Center 2400 140.71 ADT Security Systems Alarm Services 2401 930.38 Allied Auto Works Vehicle Repairs 2402 351.50 All Laser Service Printer Repairs 2403 145.05 AT&T Telephone Services 2404 272.70 AT&T Wireless Service Cellular Phone Service 2405 447.61 Avaya Financial Services Telephone Equipment Lease 2406 154.94 Bailey's Uniforms 2407 13,521.55 Barg,Coffin, Lewis&Trapp Legal Consultants/Guadalupe Watershed 2408 177.00 *1 Chris Barresi Reimbursement/ETS 2409 77.47 Sarah Oppenheim-Beggs Vehicle Repairs 2410 122.49 Browning-Ferris Industries Garbage Service 2411 95.00 California Chamber Of Commerce OSHA Regwatch Update 2412 372.90 California Water Service Company Water Services 2413 67.51 Cal-Line Equipment, Inc. Equipment Repairs 2414 107.90 Camino Medical Group Medical Services 2415 37,846.44 Cascade Fire Equipment Company Fire Fighting Outfits&Equipment 2416 72.46 Continuing Education Of The Bar Legal Books 2417 150.67 R.V. Cloud Field Supplies 2418 19.83 Coastal Tractor Tractor Parts 2419 28.62 Cole Supply Company, Inc. Janitorial Supplies 2420 3,085.00 Cotton, Shires&Associates, Inc. Richmond Litigation Engineering Services 2421 60.00 County Of Santa Clara Environmental Health Service Fee 2422 177.48 Brendan Downing Reimbursement For Field Supplies 2423 70.00 Eve Dunkle Reimbursement For Staff Recognition Event 2424 474.00 The Brubach Corporation Recruitment Advertisement 2425 72.54 Expanets Telephone Services 2426 26.00 Federal Express Express Mail Services 2427 129.58 Film To Frame Slide Scans 2428 179.52 Forestry Suppliers, Inc. Field Supplies 2429 57.62 Foster Brothers Locks&Keys 2430 97.15 Fry's Electronics,Inc. Computer Supplies 2431 943.41 *2 Gardenland Power Equipment Field Supplies 2432 369.12 Gardenland Power Equipment Field Supplies 2433 326.71 Goodco Press, Inc. Printing Services 2434 204.18 Green Waste Recovery, Inc. Garbage Service 2435 642.13 Home Depot Field Supplies 2436 76.18 Stan Hooper Reimbursement/Vehicle Mileage 2437 52.85 Hyster Sales Company Equipment Parts 2438 307.80 Interstate Traffic Control Field Supplies 2439 201.83 *3 Jodi Isaacs Private Vehicle Expense 2440 69.38 Stephanie Jensen Reimbursement/Business Expenses 2441 28.00 Jobs Available Subscription 2442 150.00 Tamara Kan Ecological Assessment/Sierra And 2443 76.58 Kragen Vehicle Repairs&Supplies Page 1 Claims No. 01-17 Meeting 01-20 September 12,2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2444 27.81 Kwik Key Lock&Safe Company Locks&Keys 2445 16.52 Langley Hill Quarry Drain Rock 2446 300.00 Law Enforcement Psychological Services Psychological Services 2447 225.50 Liebert Cassidy Whitmore Professional Services 2448 555.05 Life Assist Field Supplies 2449 99.54 Local Government Publications Legal Subscription 2450 111.20 Los Altos Garbage Company Garbage Service 2451 650.00 Merwin Mace Acquisition Consultant 2452 263.49 MCAVorldCorn Telephone Service 2453 7,447.76 Metro Mobile Communications Radio Repairs&Equipment 2454 2.42 Minton Lumber&Supplies Field Supplies 2455 1,346.77 *4 Office Depot Office Supplies 2456 498.51 Pacific Bell Telephone Service 2457 10.69 Peninsula Digital Imaging Blue Print Copies 2458 1,230.90 PIP Printing Printing For Punsima&Windy Hill Trail 2459 Brochures And Invitations/Mt. Umunhum. 2460 255.05 Pitney Bowes Credit Corp. Postage Machine Lease 2461 218.17 Powerland Equipment, Inc. Field Supplies 2462 224AS Pringle Tractor Repairs 2463 9.01 Rancho Hardware Field Supplies 2464 36.13 Rayne Water Conditioning Water Services 2465 35.49 Roberts Hardware Field Supplies 2466 77.61 Royal Brass, Inc. Repairs 2467 2,460.41 Roy's Repair Serves Vehicle Repairs&Parts 2468 4,001.40 Runnels Industries Strip&Paint Gates 2469 1,045.02 San Francisco Chronicle Recruitment Advertisement 2470 1,906.94 San Jose Mercury Newspaper Recruitment Advertisement 2471 683.00 *5 San Mateo County Acquisition Reports/Studies 2472 132.00 Santa Clara County Sheriffs Department Fingerprint Services 2473 79.10 Second Cup Business Meeting Expense 2474 1,150.00 Richard Seever Feral Pig Removal 2475 1,326.64 Richard Seymour Russian Ridge Snake Surveys 2476 537.07 Shell Credit Card Center Fuel 2477 123.92 Duncan Simmons Reimbursement Vehicle Mileage 2478 590.59 Skyline County Water District Water Service 2479 50.00 Came Sparks-Hart ReimbursemenUEMT Certification 2480 18.00 State Coastal Conservancy Subscription 2481 376.24 Stevens Creek Dodge Repairs&Service 2482 19.50 Susannah Anderson-Minshall Reimbursement/Uniform 2483 772.02 Tadco Supply Janitorial Supplies 2484 260.00 Terminix Pest Control Service 2485 240.00 Therma Corp. HVAC Maintenance&Repairs 2486 80.51 The Bicycle Outfitter Bike Parts 2487 131.96 The Regents Of The University Of California Legal Books 2488 122.20 Tooland,Inc. Tools 2489 103.78 Turf&Industrial Equipment Co. Field Supplies 2490 3,501.92 United Rentals Rental Equipment 2491 63.10 Verizon Wireless Messaging Services Pager Service Page 2 Claim No. 01-17 Meeting 01-20 September 12,2001 Revised MIDPENINSULA,REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2492 98.82 West Coast Aggregates, Inc. Gabion Rock 2493 440.47 West Group Legal Books/On Line Access 2494 72.60 *6 Wild Bills**VOIDED** Pastries For Staff Recognition Event 2495 272.91 Mike Williams Reimbursement Vehicle Mileage 2496 14.61 Wolf Camera Film Development 2497 200.00 Woodside&Portola Private Patrol Patrol Services Windy Hill 2498R 546.91 Barron Park Supply Field Supplies 2499R 1,886.45 First Bankcard 542.01-Field Supplies 779.08-Office Supplies 41.05-Computer Supplies 524.31-Local Business Meeting Expenses 250OR 445.26 Logos Promotional Marketing Staff Recognition Event Supplies 250IR 253.62 Metro Mobile Communications Vehicle Repairs 2502R 2,063.77 Saratoga Springs Staff Recognition Event Facilities 2503R 340.00 Skywood Trading Post Staff Recognition Event Lunch 2504R 53.99 Jeff Smith Reimbursement/Patrol Bicycle Seat 2505R 142.56 Summit Uniforms Uniforms 2506R 201.00 Sally Thielfoldt Reimbursement/Airfare-Recruitment 2507R 675.00 Trust For Hidden Villa 9 Attendees to Annual Award Dinner 2508R 341.97 Petty Cash Staff Recognition Event Supplies,Office Supplies,Vehicle Expense, Local Business Meeting Expense and Film Developing Total 106,254.08 *1 Urgent Check Issued August 23,2001 *2 Urgent Check Issued August 29,2001 *3 Urgent Check Issued August 30, 2001 *4 Urgent Check Issued August 22, 2001 *5 Urgent Check Issued August 30,2001 *6 Urgent Check Issued August 30,2001 Page 3 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager /� 1 Date: September 7, 2001 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 • E-rnail: mrosd@openspace.org • Web site: www.openspace.org NPS Morning Report- Wednesday, August 22, 2001 Page 1 of 4 NPS Morning Report - Wednesday, August 22, 2001 • Subject: NPS Morning Report-Wednesday,August 22,2001 • Date: Wed, 22 Aug 2001 15:01:00 -0400 NATIONAL PARK SERVICE MORNING REPORT To: All National Park Service Areas and Offices From: Division of Ranger Activities, Washington Office Day/Date: Wednesday, August 22, 2001 INCIDENTS 01-154 - Point Reyes NS (CA) - Follow-up: Resource Damage On February 4th, rangers contacted three men who were building an illegal mountain bike trail on Golden Gate NRA lands administered by Point Reyes. The three men - Michael More, 47, William McBride, 50, and Neal Daskal, 46 - were subsequently indicted by a federal grand jury in San Francisco on felony charges of conspiracy (18 USC 371) and causing injury to federal property (18 USC 1361) . More was also charged with unlawfully cutting trees on federal property (18 USC 1853) , a misdemeanor. More was a member of the Marin County open space and trails committee, but resigned the post on February 5th. According to the indictment, the defendants and others agreed to construct an illegal bicycle trail in the park in an area not open to 1 in down Construction of the illegal trail entailed cutting bicycles. g g trees and bushes cutting branches g destroying removing and destro in plants, and digging and moving soil. Rocks were gathered and stacked to create retaining walls and trees were cut and moved to create a "jump" area. The route was even marked with flagging. As part of a plea arrangement, the trio pled guilty on August lst to destruction of federal property, a class A misdemeanor. More also pled guilty to cutting the trees. The three were sentenced to pay $34,360.78 in restitution, perform a total of 800 hours of community service (supervised by the NPS) , and serve three years' probation. During the term of their probation, they are banned from entering any area administered by the National Park Service, except to fulfill their community service obligations. Each of the defendants also wrote a statement apologizing for his actions for publication. The prosecution stemmed from inter-divisional and interagency cooperation and the outstanding efforts of AUSA Davina Pujari. [Karyl Yeston, DR, PORE, 8/20] http://www.nps.gov/momingreport/msg00948.html 8/24/2001 lei real Open 5 ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT August 24, 2001 Ms. Mary Kelly, Director of Philanthropic Services Sacramento Regional Foundation 555 Capitol Mall, Suite 710 Sacramento, CA 95814 RE: 2001 Community-Based Wildfire Prevention Request for Grant Proposals Dear Ms. Kelly: On behalf of the Midpeninsula Regional Open Space District, I would like to offer our support of the Santa Clara County Firesafe Council by asking you to favorably consider their grant proposal. Our agency has preserved over 46,500 acres of open space lands adjacent to urban areas in southern San Mateo and western Santa Clara counties. We recognize the importance of the Firesafe Council in promoting interagency cooperation and public education to promote fire safety, and have participated in the council since its inception. We endorse their activities and support the council in their mission to promote fire safety in Santa Clara County. Thank you for your consideration. Si cerely, L. Craig Britton General Manager LCB:jkaz cc: MROSD Board of Directors 330 Distel Circle + Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org •Web site:www.openspace.org ®FgEE$T Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -Genera!Manager:L.Craig Britton Page 1 of 1 Lisa Zadek From: John Maciel <jmaciel@openspace.org> To: Cathy Woodbury<coodbury@openspace.org>; Craig Beckman (E-mail) <cbeckman@skyline- openspace.org>; Craig Britton <cbritton@openspace.org>; David Topley <dtopley@openspace.org>; Del Woods<dwoods@openspace.org>; Docent <docent@openspace.org>; Doug Vu <dvu@openspace.org>; Duncan Simmons <dsimmons@openspace.org>; Foothills Crew(E-mail) <crew@foothills-openspace.org>; Foothills Rangers(E-mail) <rangerCfoothills-openspace.org>; Gordon Baillie<gbaillie(Mopenspace.org>; Janet Beaugh<jbeaugh@openspace.org>;Jodi Isaacs<jisaacs@openspace.org>; John Cahill <jcahill@openspace.org>; John Escobar<jescobar@openspace.org>; John Kowaleski (E-mail) <Ikowaleski@foothills-openspace.org>; Kathleen Hart<khart@openspace.org>; Kristi Webb <kwebb@openspace.org>; Laurie Crook<Icrook@openspace.orq>; Legal (E-mail) <leg Sent: Wednesday, August 29, 2001 4:16 PM Subject: Acting Resource Management Specialist ANNOUCEMENT ! ANNOUCEMENT---- Stan Hooper will be the Acting Resource Management Specialist for the District. I know everyone will assist Stan anyway they can to keep the Resource Program moving forward. Thank You, John Maciel. 8/30/01 i j State of California•The Resoui gency Gray Davis, Governor DEPARTMENT OF PARKS AND RECREATION•P.O.Box 942696•Sacramento,CA 94296-0001 Rusty Areias,Director (916) 653-7423 August 28, 2001 L. Craig Britton General Manager Midpeninsula R.O.S.D. AUG 3 0 K" i 330 Distel Circle Los Altos, CA 94022 Dear L. Craig Britton: Subject: Land and Water Conservation Fund Program We are pleased to inform you that your grant request for the PULGAS RIDGE OPEN SPACE project has been recommended to the National Park Service (NPS) for funding under the Federal Land and Water conservation Fund Program. The recommended grant amount is $151,577. Although your project has been forwarded to NPS, you are cautioned not to proceed with the project until we have received approval from NPS and forwarded a contract to you. If you have questions, please contact your project officer, Connie Finster at (916) 651-8583, or email at cfins@parks.ca.gov. Again, congratulations for submitting such a worthy project. Sincerely, Sedrick Mitchell Deputy Director External Affairs VIP MISSION Me o •h v oom+a r r Resourcese Park and Recreation's Role As Envivornmental Stewards The VIP Strategic Plan has identified environmental stewardship as one of our profession's core competencies.Our mission,divided into nine key areas,includes protection of environmental resources: By acquiring and protecting valuable resources of open space,such as rivers, streams,greenways,view sheds,forests and other habitat areas,natural resources and habitat required for natural species survival of diverse species are preserved. Why is protecting environmental resources such an important part of our mis- sion? In 1911,John Muir wrote"When we try to pick out anything by itself,we find it hitched to everything else in the universe."The more we have learned about nature through science,philosophy,religion or the arts,the more we see the truth of these words. In the early 20th century we began to see the need to preserve unique landscapes.Visionaries such as Muir and Theodore Roosevelt set us on a path to acquire those special places in part for their intrinsic value and to protect our cultural heritage. Protection of the natural environment is the basis of the creation of our profession.Today we see,and better understand the need to pro- tect,not just unique features,but whole ecosystems. We can take pride in our progress in developing a national ethic and under- By Mary Burns standing of the importance of clean air, clean water and the wonderful array of 1 YC tDY' species they support.We now know that man's use of those resources has been,. x p hLi YI2S incredibly destructive,wiping out whole species in our quest for development and rogress, Today we know that we can't save the California Condor, the Coho ltn n or the Mission Blue Butterfly without saving d we are still complicated that habitat is.We Ve" m John Muir's tr s connected,that there is a whole systcm and man. u' resources been identified as part of our coi. encie age some of the most important ecosys- ornia SW on is part of the programmatic mission of numerous S. 3. The Tissues and protcctiot,ofthe environment )rtunity for park ar d=recreation agenri,. n s 7 VIP MISSION 4. Land stewardship and conservation 2. Recognize that we need to shift to a 1 6. Educate policy makers and donors provide an important way of build- science based management system about the importance of conserva- ing community and expanding vol- to conserve our important natural tion as well as the need of acquisi- unteer programs in parks. areas. tion. 5. Preservation of open space is an im- 3. Invite the public to be active partici- Finally,we should help people find portant"quality oflife"indicator that pants in stewardship programs. those special places that allow them to impacts the economic development 4. Facilitate learning about the environ- recreate as well as bring them peace and and property values of governments ment,man's impact on it and what re-creation. And that is at the core of throughout the state. we can do to preserve it. our reason for being as a profession. So what are the implications for park 5. Model best practices in how we man- To quote Muir again: "Everybody and recreation agencies and what is our age and operate our agencies as well needs beauty as well as bread,places to role in protecting the environment? as in our private play in and pray in,where nature may lives,from recycling heal and give strength to body and soul 1. First and foremost is to acquire and to energy conservation to green alike." preserve our natural environment. building codes. New Tax Credit Program Provides New Opportunity for Park and Recreation Agencies As land and resource protection efforts become more Park and recreation agencies are encouraged to take 1 difficult and complex,the challenge becomes one of how advantage of this program. The State of California Wild- to successfully integrate protection and conservation with life Conservation Board has a Program and Application the growing population and economic needs of our great Guidelines booklet available with details for both donors state.Ofparamount concern is the question ofhow popu- and donees. Agencies can find them on the Wildlife lation increases will impact California's rich farmlands, Conservation Board's website at www.dfg.ca.gov/web range lands, open space,wildlife, plant resources, and or by calling 916/445-8448, available park lands.Recently enacted legislation has au- To qualify for consideration,the donation must meet thorized an innovative program for land protection and one or more of the following criteria: conservation. The property will meet the goals of a habitat conser- Through the Natural Heritage Preservation Tax vation plan, multispecies conservation plan, natural Credit Act of 2000; a new tool is available to protect community conservation plan, or any other similar and conserve open space, agricultural lands, wildlife plan subsequently authorized by statute that is designed habitat, state and local parks. Through this program, to benefit native species of plants,including but not $100,000,000 in tax credits are available to landowners limited to,protecting forests,old growth trees,or oak interested in donating(either in fee or easement)quali- woodlands,and animals and development. fled lands and water. State tax credits are available to The property will provide corridors or reserves for private landowners interested in donating qualified lands native plants and wildlife that will help improve the to state resource departments,local governmental enti- recovery possibilities of listed species and increase the ties and qualified nonprofit organizations for conserva- chances tha t the species will recover sufficiently to be tion purposes. eligible to be removed from the list,or will help avoid Designed to compliment other resource protection the listing of species pursuant to the California En- efforts,this program provides an opportunity to private dangered Species Act (CESA), (Chapter 1.5 (com- landowners interested in reducing their state tax liability. mencing with Section 2050)of Division 3 of the Fish Coupled with existing land protection and conservation and Game Code) or the federal Endangered Species � measures,the State of California is rewarding landowner Act (FESA), (16 U.S.C. Sec. 1531 et seq.), or pro- stewardship practices that preserve our natural resources. tect wetlands, waterfowl habitat, or river or stream Capitalizing on the opportunities and benefits that corridors,or promote the biological viability of im- occur from integrating divergent interests and forming p g ty � g g f portant California species. _public/private partnerships,some very unique and in 1 novative solutions have emerged resulting in the protec- ' The property interest is a perpetual conservation ease- tion and conservation of California's farm and ranch ment over agricultural land,or is a permanent contri lands,natural resources and local economies.One such bution of agricultural land,that is threatened by de- innovative solution is the new Natural Heritage Preser- velopment and is located in an unincorporated area vation Tax Credit Act of 2000. Continued on next page CALIFORNIA PARKS & RECREATION • SUMMER2001 25 VIP MISSION Continued from sidebar,page 25 Program established pursuant to Act(Chapter 1.5(commencing with Chapter4.5(commencing with Sec- Section 2050) of Division 3 of the certified by the secretary to be zoned tion 31160)of Division 21. Fish and Game Code)or the federal for agricultural use by the county. • The property interest is a water right, Endangered Species Act(16 U.S.C. Property accepted under these cri- or land with an associated water Section 1531 et seq.),will improve teria shall be accepted pursuant to right, and the contribution of the the protection of listed species,California Farmland Conservancy property will help improve the will improve the viability and health Program establish by Division 10.2 chances of recovery of a listed spe- fish species of economic impor- to (commencing with Section 10200), ties,will reduce the likelihood that nce to the State. pursuant to the agricultural program any species of fish or other aquatic The donee receiving the water right, of the Coastal Conservancy,or pur- organism will be listed pursuant to or land with an associated water suant to the Bay Area Conservancy the California Endangered Species right,shall retain title to the water right,and ensure that the water shall be used to fulfill the purposes for which the water right or land associ- ated with a water right is being ac- cepted. Any contribution of a water right that includes achange in the point of di- i version,place of use,or purpose of ! use may be made only if the pro- posed change will not injure any le- gal user of the water involved and is ' made in accordance with either Chapter 10(commencing with Sec- tion 1700),or Chapter 10.5(com- mencing with Section 1725),or Part 2 of Division of the Water Code. • The property will be used as a park or open space or will augment pub- lic access to or enjoyment of exist- ing regional or local archaeological resources. While applications are accepted on a j year-round basis, the board generally When you need commercial pool meets in February, May, August and Call today for a November. All applications that com- equipment and aquatic supplies, FREE 128-page ply with the program requirements will the Lincoln Catalog will rescue you full-color be scheduled for board consideration from your swimming pool worries. catalog. at the next available board meeting. Since 1954, we have offered the i Donees will be notified as to when the most comprehensive selection of high quality donation is scheduled for the board's `o products at competitive prices. Th Natural e ' � The Natural Heritage Preservation Let us show you how you can be Tax Credit Act oark can become a p critical asset to park and recreation ...first in the pool. vIS1T OUR WEB SITE agencies and their roles as environmen- tal stewards. It provides a way for agen- cies to procure lands with minimal expense. For more information,agen- LN are encouraged to call the Wildlife O ties L g COMMERCM POOL EQUIPMENT conservation Board at 91 antic- 448. was Information for this article was obtained from the Natural Heritage 800 �235450 gr Preservation Tax Credit Act 2000 Program Application and Guidelines booklet. 26 SUMMER2001 CALIFORNIA PARKS & RECREATION Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors III From: L. Craig Britton, General Manager Date: September 12, 2001 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fan:650.691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org I I Regional Open S. ice 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT September 11, 2001 Rodger N. Alleman Lorraine C. Alleman 1640 Elmhurst Drive Los Altos, CA 94024 Dear Mr. Alleman and Ms. Alleman: Thank you for your letter dated August 28, 2001, regarding the handball court at Rancho San Antonio County Park. Your letter has been forwarded to the District's Board of Directors. The County of Santa Clara Parks and Recreation Department (CSCPRD) will be holding a public Parks Commission meeting in the District's Board Room (330 Distel Circle, Los Altos, CA 94022) on Thursday, September 20, 2001 at 7:00 p.m. to discuss preservation of the heritage Bay Laurel tree, which will necessitate a discussion of a trail realignment and removal of the handball court. Following this meeting, the CSCPRD will meet in an internal committee and then present the changes to the Master Plan to the Board of Supervisors of the County of Santa Clara to consider removal of the handball court and realigning the trail to protect the heritage Bay Laurel tree(the date and time of this meeting has not yet been scheduled). As a follow-up to that meeting, the District's Board of Directors will consider removal of the handball court and realigning the trail to protect the heritage Bay Laurel tree based upon the final decision from the County We appreciate your comments. If you have further comments, or require any information about the meeting on September 20, 2001, please contact Gordon Baillie, the District's Operations Management Analyst, for further assistance at (650) 691-1200. If you would like to contact the County of Santa Clara Parks and Recreation Department, please call (408) 358-3741. S4erely, L. Craig ) ritton General Manager LCB:lz cc: MROSD, Board of Directors Gordon Baillie, Management Analyst Paul Romero, Director— Santa Clara County Parks and Recreation Commission 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax: 650-691-0485 + E-mail: mrosd®openspace.org •Web site:www.openspace.org � Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •Genera!Manager:L.Craig Britton 1640 Elmhurst Drive Los Altos, CA 9402 �--� August 28, 2001 f? Santa Clara County, Parks and Recreation Commission 298 Garden Hill Drive, Los Gatos, CA 95032 Midpeninsula Regional Open Space District 330 Distel Drive, Los Altos, CA 94022-1404 M'DrENa�SU�, -- FE c� s. S F^. . N.41 OP r -__„_CF. Eh Attu: Board of Directors C t Subject: What to do with the old Concrete Handball Court @ Rancho San Antonio Gentlepersons: On a recent hike, we observed the sign seeking public input on the above subject and since we pass by the structure many times a week, hope you'll consider the following. There are a number of cracks in the structure, and while we have no information or opinion as to whether it constitutes a danger, we realize that earthquakes have a way of `exploiting' even minor defects... (The area is heavily traveled by people of all ages during almost all of the daylight hours). Immediately adjacent the handball court,there is a specimen Bay Laurel tree,probably between three and four hundred years old, in apparently good health, and which was a landmark in days gone by. We understand that efforts are under way to assure its longevity by rerouting the 10+ foot wide trail/road farther away from the tree, since it now essentially bisects the area within its drip line, which could, of course, kill it. Removing the handball court would enable planners more latitude in protecting the tree... The handball court stands essentially idle. Having passed by and observed the court hundreds of times, you might be interested to know that we have, over the past twenty years or so, never seen it in use as a handball court! In fact, its only use has been, on about a dozen occasions, as a practice area for sole tennis players seeking to improve their serves (and the dimensions of the handball court are quite different than those of an actual tennis court, so.....) On balance, in our opinion,the old handball court is quite unbeautiful, has long outlived its usefulness, is at least a potential danger to Park/Preserve users, and as a (life- saving?) good turn to a venerable old tree (the largest of its kind in California?)we would urge upon you a decision to remove it !! R spec tfully submitted R ger `(reman Lorraine C. Alleman (650) 968-1837 i INTEROFFICE MEMORANDUM Sept. 4, 2001 TO: L. Craig Britton, General Manger FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month July Year 2001 VIOLATIONS CITES TOTALS CRIMES TOTALS Bicycles Resisting Peace Officer 2 Closed area 2 5 Minor possession alcohol 2 Speed 3 8 Dumping murder victim 1 Helmet 5 15 Night-riding 0 0 ACCIDENTS/INCIDENTS Unsafe operation 0 0 Bicycle accident 0 Dogs Equestrian accident 1 Prohibited area 1 2 Hiking/running accident S Off-leash 4 7 Other first aid 1 Off-road vehicles 1 2 Vehicle accident 2 Closed area 2 5 LZ air evacuation 0 After hours 0 4 Fire 0 Fishing 0 0 Vandalism 0 8 ENFORCEMENT Parking 49 52 Parking citations 54 Parking after hours 5 19 Other citations 18 Dumping/littering0 1 Written warnin s 52 — g Campfires 0 0 Arrests 0 Camping 0 1 Police assistance 1 Weapons Actual contact 0 1 MUTUAL AID Report only 0 3 Accident 2 Evidence of 0 1 Fire 1 Unlawful trail construction 0 1 Law enforcement 1 Smoking 0 4 Landing zone off-site 0 SUMMARIES OF SIGNIFICANT INCIDENTS July 1 & 2 A gunshot was heard in Monte Bello OSP on 7/1 at approximately 2:30 a.m. by D. Danielson. On 7/2 several gunshots were heard at 10:30 p.m. by L. Paterson. l July 5 Several months ago a witness reported a homicide victim had been dumped off Tunitas Creek Road. A search for a body was conducted by San Mateo County Sheriff's Office in Purisima Creek Redwoods OSP. On 7/19/01 the skeletal remains of a person were found near the initial search location. D. Danielson, W. Phillips, C. Barresi. July 5 Hikers on the Jones Trail in St. Joseph's Hill OSP found a man walking in a daze, who had numerous abrasions from one or more falls. K. Miller received the information from a Los Gatos ranger who as on scene. The man was transported back to the nursing home he had walked away from. July 6 A report was received of a discharge of fireworks, gunshots, and spotlights in Fremont Older OSP. K. Miller requested a deputy. K. Carlson, P. Hearin and K. Miller checked the access points and did not find anything. The deputy was canceled. July 15 On Sunday evening, Minna Sandmeyer was reported missing to District staff. On 7/16/01 patrol rangers checked roads and trails in the Skyline area. On 7/17/01 Santa Clara County Sheriff's Office and volunteers, who were friends of the missing woman, searched preserves that were known to be places Sandmeyer had frequented. Although a formal search by staff was not conducted after 7/17/0, they continued to be on the lookout. Her body was located in Foothills Park on Saturday 8/3/01, an apparent suicide. July 20 While doing a regular patrol check, D. Danielson discovered preparations for a large beer party at Black Mtn. backpack camp in Monte Bello OSP. Eighty to one hundred participants, mostly from a local high school, were expected. Lots of camping gear had been driven in to the site. One person who drove through the south gate was cited for illegal vehicle operation. Two kegs of beer were confiscated. Two minors were taken into custody by Palo Alto police. C. Barresi assisted. July 21 A one-gallon container of an unknown substance was found by B. Malone at Ravenswood OSP. He requested Menlo Fire to respond. The Fire Department determined it was transmission fluid and took care of waste disposal. July 23 K. Carlson observed a new encroachment at Bear Creek Redwoods OSP. A trail had been opened originating from nearby private property that allowed motorcycle access. T. Lausten assisted. The real property encroachment specialist was notified. July 27 San Mateo County Coroner's Office and Sheriff's Office investigated a report of skeletal remains at Purisima OSP. The remains were determined to be those of a deer. Television news media were present. District staff were not notified of the incident and confirmed it a week after the incident occurred. D. Danielson. Vandalism: 8 Trail closure fencing was pulled out at El Corte de Madera OSP. 18 A 'Trail Closed" sign and fencing was pulled out at El Corte de Madera OSP. 23 A"fire danger" sign and style at Windy Hill OSP had multiple shots from a large caliber firearm. 24 A chainlink fence was cut at St. Joseph's Hill OSP. 25 A"no bike" sign was found missing from a trail at Fremont Older OSP. 27 A"no bike" sign was scratched out at Fremont Older OSP. 28 A barbwire fence was cut at St. Joseph's Hill OSP. 29 A chain-link fence was cut at St. Joseph's Hill OSP. FROM Rodger Allen PHONE NO. : 650 327 6757 Sep. 10 2001 01:30PM P1 l 12�-f J � C � Siep- 1001 11 :59A P.02 DIRK A. KASCENIELL 557 Cresta Vista Lane Portola Valley, California 94028-7728 September 10, 2001 Board of Directors Midpeninsula Regional Open Space District 330 Distell Circle LosAltos, CA 94022-1404 Directors, I'm unable to attend the September 12, 2001 meeting of the board, at which the Use and Management Plan for the Windy Hill Open Space Preserve will be discussed. However, I'd like to restate my support for the amendment tentatively approved on July 25. 1 am particularly interested in the arrangement of trails and patrol roads near the newly constructed driveway. My goal has been to maintain a safe and enjoyable experience for the public. Given the existence of the driveway, it is important to separate preserve visitors from driveway vehicular traffic as much as possible. The tentatively approved amendment provides a scenic mixed-used trail to attract preserve visitors away from the driveway, and it minimizes intersections between the trail and the driveway. The only portion of trail shared with the driveway is the short section between Alpine Road and Corte Madera Creek. I believe that this arrangement will avoid most corifficts. I'd like to thank you and the District staff for your careful review of the alternative trail arrangements. Regards, (Qdd� Dirk A. Kabconell Page I of I Krist! Webb From: ellie ferrari <ell ieferrari@hotm ail.com> To: <mrosd@openspace.org> Sent: Saturday, September 08, 2001 1:50 PM Subject: Windy Hill Open Space Preserve DATED: Sept 8th, 2001 TO: Mr. Pete Siemens, President Board of Directors, MROSD FROM: Ellie Ferrari Portola Valley Trails Association(not to be confused with the Portola Valley Trails Committee, the official Town Committee) Thank you for your letter of August 23rd, 2001. I am hopeful you will open the Alpine Road entrance to the Windy Hill Open Space Preserve soon, as you say you have completed repairs to the bridge. I understand it will be closed during the week when construction on the Kabnacell residence begins, but open on week-ends. Please let me know when the Board will approve construction of the new trail following the creek as an alternate to travelling from the bridge on the Kabnacell driveway, to hook into the trail to Hamms Gulch. I know you have discussed it but I am unclear if the Board has approved it. Thank you for your response to my concerns. Sincerely, Ellie Ferrari (Mrs) Get your FREE download of MSN Explorer at httD://exi)lorer.msn.com/intl.mp 9/10/01 Pagel of 3 Lisa Zadek From: Ana Ruiz<aruiz(gopenspace.org> To: Lisa Zadek<IzadekQopenspace.org> Sent: Tuesday, September 11, 2001 2:57 PM Subject: Fw: Windy Hill Sequioa Trail, Clouds Nest road, no docent for earthquake walk For the FYIs (staff is currently drafting a response and researching more information): ----- Original Message ----- From: MROSO <mrosd@openspace.org> To: Ana <aruiz@oWnspace.org> Sent: Monday, September 10, 2001 5:40 PM Subject: Fw: Windy Hill Sequioa Trail, Clouds Nest road, no docent for earthquake walk > Kristi Webb > Public Affairs Specialist > Midpeninsula Regional Open Space District > 650-691-1200 > www.opgnspace.org > ----- Original Message ----- > From: <OLa2365632@aol.com> > To: <mrosd@openspace.org> > Sent: Sunday, September 09, 2001 1:16 PM > Subject: Windy Hill Sequioa Trail, Clouds Nest road, no docent for > earthquake walk > > Hi, > > We love the Open Space Parks and our family, two boys 10 and 6, me and my > > husband and whenever allowed our dog, is working on hiking and/or biking > all > > the trails in the South Skyline Region as we live near the top of Windy > Hill. > > We have hiked about 80% of all the trails so far. 9/11/01 Page 2 of 3 > >I have a concern about one change in the Windy Hill trail use proposals. > >I am very excited you are going to allow more trails for dogs, and totally > > support that. > > But, as I understand it, you will be closing a .2 mile section of the >trail, > >I believe you will be calling Sequoia Trail to bicycles. We like to ride > down > > Alpine Road from Page Mill Road, ride up that small .2 mile section of the > > trail and over past the Sausa) pond on to the Portola Valley trail to the > > Portola Valley Town Center. I don't understand why you would cut off all > that > > area to us. > > Many neighbors in that area like to take their kids on the bike ride f rom > > Alpine Road to Sausal Pond and back. It is one of the only sort of flat > > trails to take a kid on. Off course we end up pushing our bikes up and > down > > that short steep section. If you are afraid of adults who will ride fast > down > > that section, why not put up a sign that says "walk bikes" or a speed > limit > > sign, so people with kids can still enjoy that ride. It is really a great > > ride for young kids because their is an interesting destination for them > on > > either end of the ride the creek at one end and the pond at the other end. > > My vote is for leaving that section multi-use. > > A few other comments, I don't know if you know that the docent did not > show > > up for the last Earthquake walk at Los Trancos, you had about 25 > disappointed > > people. 911,101 Page 3 of 3 > >I would also like to comment on how dangerous it is to walk on HWY 35 > between > > Vista Point and Clouds Rest Road to get to the trails at the end of Clouds > > Rest Road. Especially when you have kids and dogs, and it appears that you > > could very easily put in a short trail from the Vista Point parking lot to > > the road. In fact it looks like many people have been making their own > > trails. My family would like to help build a trail there, if you ever > decide > > to do that. It might be a good idea to do it before someone gets hit by a > car. > > The Road Clouds Rest is also dangerous because they pour sand on it and > makes > > it very slippery to walk on. My children have gotten several bloody knees > >just walking down the road. It's as if you don't really want people to go > > there, yet we are sort of stuck going there because it is one of the only > > places to do a nice loop with the dogs and kids, and my older son can even > > ride his bike. > > Well,just some ideas and concerns, let me know what you think, > > Denise Larsen > > 12 Big Tree Way > > Woodside, Ca., 94062 9/11/01 Pagel of 2 Lisa Zadek From: Ana Ruiz<aruizQopenspace.org> To: Lisa Zadek<Izadek@openspace.org> Sent: Tuesday, September 11, 2001 2:57 PM Subject: Fw: Windy Hill Open Space Preserve For the FYIs (staff is awaiting Board decision to prepare a response): ----- Original Message ----- From: MROSD <mrosd@openspace.org> To: Ana <aruiz@opgnspace.org> Sent: Monday, September 10, 2001 5:40 PM Subject: Fw: Windy Hill Open Space Preserve > Kristi Webb > Public Affairs Specialist > Midpeninsula Regional Open Space District > 650-691-1200 > www.openspace.org > ----- Original Message ----- > From: ellie ferrari <ellieferrari@hotmail.com> > To: <mrosd@openspgce.org> > Sent: Saturday, September 08, 2001 1:50 PM > Subject: Windy Hill Open Space Preserve > > DATED: Sept 8th, 2001 > > TO: Mr. Pete Siemens, President > > Board of Directors, MROSD > > FROM: Ellie Ferrari > > Portola Valley Trails Association (not to be confused with the > > Portola Valley Trails Committee, the official Town Committee) > > Thank you for your letter of August 23rd, 2001. > >I am hopeful you will open the Alpine Road entrance to the Windy Hill 9/11/01 Page 2 of 2 Open > > Space Preserve soon, as you say you have completed repairs to the bridge. >I > > understand it will be closed during the week when construction on the > > Kabnacell residence begins, but open on week-ends. > > Please let me know when the Board will approve construction of the new > trai I > > following the creek as an alternate to travelling from the bridge on the > > Kabnacell driveway, to hook into the trail to Hamms Gulch. I know you have > > discussed it but I am unclear if the Board has approved it. > > Thank you for your response to my concerns. > > Sincerely, > > Ellie Ferrari (Mrs) > > Get your FREE download of MSN Explorer at http://explorer.msn.com/intl.an 9/11/01