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HomeMy Public PortalAbout20010926 - Agendas Packet - Board of Directors (BOD) - 01-21 Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 0 1-21 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 7:00 p.m. Wednesday, September 26,2001 330 Distel Circle Los Altos, California AGENDA* Please Note: 7:00 p.m. Closed Session Special Meeting Start Time 7:30 p.m. Regular Meeting Start Time 7:00* ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—CLOSED SESSION The Closed Session will begin at 7:00 p.m. At the conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to the Regular Meeting, and,at the conclusion of the Regular Meeting,the Board may reconvene the Special Meeting Closed Session. 1. Conference with Le Counsel—Anticipated Litigation—Initiation of Litigation Pursuant to Government Code Section 54956.9(c)—one potential case 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS—Public SPECIAL ORDER OF THE DAY 0 Introduction of New District Field Staff ADOPTION OF AGENDA ADOPTION OF CONSENT CALENDAR—P. Siemens ADOPTION OF MINUTES 0 August 8, 2001 BOARD BusINEss 7:40* 1 Application to Habitat Conservation Fund Program for the Peninsula Open Space Trust (POST)Tunitas Creek Property Acquisition Project;Determine That the Recommended Actions are Categorically Exempt from the California Environmental Quality Act as Set Out in this Report;Adopt the Attached Resolution of the Board of Directors of the 330 Distel Circle 9 Los Altos,CA 94022-1404 # Phone:650-691-1200 Fax:650-691-0485 o E-mail:mrosd@openspace.org 9 Web site:www.openspace.org ft'ffz� ff'FR-Ef... Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz -General Manager:L.Craig Britton Meeting 01-21 Page 2 Midpeninsula Regional Open Space District Approving the Application to the Habitat Conservation Fund Program for the POST Tunitas Creek Property Acquisition Project— D.Woods 8:00* 2 Authorize the General Manager to Enter into a Contract with the Lowest Responsive Bidder for the Re-Roof Project to the"Ranch House"Employee Residence at Skyline Ridge Open Space Preserve—M.Williams 8:10* 3 Proposed Settlement of Claim for Damages to District Property at El Corte de Madera Open Space Preserve; Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act(CEQA)as Set Out in this Report—D. Simmons 4 Authorize the General Manager to Enter into a Contract with Mike Tobar Excavation of Morgan Hill, CA for an Amount Not to Exceed$27,000($24,000 Base Bid Plus a $3,000 Contingency)for the Demolition of One Minor Structure and the Removal of Associated Debris at Sierra Azul Open Space Preserve—J. Cahill 5 Authorize Staff to Advertise for Bids to Purchase Two Radio Base Station Repeaters— D.Topley 6 Award of Contract for Roof Repairs to the Administrative Office Building; Authorize the General Manager to Enter into Contract with All Seasons Roofing Services of San Jose, CA for the Base Bid Amount of$22,844,Plus a Contingency Amount of$6,500,for a Total Contract Amount Not to Exceed$29,344 for the Roof Repair of Approximately 5,500 Square Feet of the District's Administrative Office Building at 330 Distel Circle, Los Altos—J. Cahill REVISED CLAIMS 8:15* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. 8:30* ADJOURNMENT Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. All items on the consent calendar may be approved without discussion by one motion Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Legions/ Open ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-17 REGULAR MEETING BOARD OF DIRECTORS August 8, 2001 MINUTES I. ROLL CALL President Pete Siemens called the meeting to order at 7:32 p.m. Members Present: Jed Cyr, Mary Davey, Nonette Hanko,Larry Hassett, Deane Little, Ken Nitz, and Pete Siemens i Members Absent: None Staff Present: Craig Britton, Sue Schectman, Sandy Sommer, Gordon Baillie, Stephanie Jensen, John Escobar, Lisa Zadek, and Michael Williams I H. ORAL COMMUNICATIONS Doug Anderson, Portola Road, Box 8215,Portola Valley, spoke regarding the Windy Hill plant cover that was not there in the past. He said there is thistle and tarweed, but his primary concern was coyote brush. He said it seemed a shame that the preserve is being colonized by invasive vegetation and asked if there was a plan to control it. N. Hanko noted that the District has the same problem on Monte Bello. She asked staff if Windy Hill had been grazed, and C. Britton informed her that it was before the District bought it. K. Nitz noted that the growth is going through a succession, and will eventually be Douglas Fir. N. Hanko asked when it would be a good time for the Board to talk about a policy for grasslands. J. Escobar said the District has resource management policies, but they are not specific to each site. He said they would not be able to maintain all of the District's grasslands in a grassland state. The District has undertaken the pilot study at Russian Ridge. He said this issue has to come up in the course of a resource management plan for each specific site. N. Hanko said she thought any kind of delay would make it worse to develop a policy. J. Escobar said the Board would consider the strategic plan for resource management this fall. D. Little agreed that the District needed to act quickly to address the problem and 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Meeting 01-17 Page 2 that the public would find a lot of support on the Board to dedicate resources toward control of exotic species. He noted that Mr. Anderson could work with existing volunteer programs and suggested that he contact individual Board members. Mr. Anderson said he would write to the local newspaper. C. Britton commented that it is important to have public debate on each site as to how it is managed. He thought it would be a good debate for the Board, and perhaps a workshop would be in order. M. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. K. Nitz seconded and the motion passed 7 to 0. IV. ADOPTION OF CONSENT CALENDAR K. Nitz removed agenda item 5, Authorization to Solicit Bids for Roof Repairs to the "Ranch House" Employee Residence at Skyline Ridge Open Space Preserve; Determine that the Recommended Actions are Categorically Exempt From the California Environmental Quality Act as Set Out in This Report; Authorize Staff to Solicit Bids for Re-Roofing the"Ranch House"Employee Residence at Skyline Ridge Open Space Preserve. Staff answered questions regarding Claim 2304 Motion: K. Nitz moved that the Board adopt the Consent Calendar, including approval of the Minutes of the May 30, 2001, and July 17, 2001, Special Meetings; and Revised Claims 01-15. J. Cyr seconded the motion. The motion passed 7 to 0. V. BOARD BUSINESS A. Agenda Item No. 1—Guadalupe River Watershed Natural Resource Damage Assessment: Approve an Agreement and Authorize the General Manager to Sign an Agreement for Legal Services with the Law Firm of Barg, Coffin, Lewis & Trapp on Behalf of the District and Authorize Initial Payment for Services in an Amount Not to Exceed $45,000, Approve an Agreement and Authorize the General Mana eg r to Sign an Agreement for Technical Consulting Services with the Firm of Locus Technologies and Authorize Initial Payment for Services in an R-0 -95 Am 55 000 a ort 1 Amount Not Exceed t t0 C O s r S. Schectman reviewed the staff report. N. Hanko said she thought it was important to get involved as early as possible and she believed the firms were good choices. Motion: N. Hanko moved that the Board authorize the General Manager to sign an agreement for legal services with the law firm of g g gBarg, Meeting 01-17 Page 3 Coffin, Lewis & Trapp on behalf of the District and authorize initial payment for services in the amount not to exceed $45,000; and authorize the General Manager to sign an agreement for technical consulting services with the firm of Locus Technologies and authorize initial payment for services in the amount not to exceed $55,000. M. Davey seconded the motion. Discussion: S. Schectman said the cost would depend on the tasks the consultants recommend. At this time, staff does not know the total cost in the long run. C. Britton said that when staff comes back to the Board, part of the process would be to get a better handle on the cost. S. Schectman said the first step will be approval of the cooperative agreement, then staff will come back with more detail about what the next steps will be. S. Schectman said the funding is coming out of the acquisition budget new land commitment. She said staff expects this project will probably be ongoing in the next budget cycle. Regarding the scope of work for the amount requested, S. Schectman said the initial scope of work is general and consists of providing technical support to the District as they work through the NRDA and TMDL process. She said there would be careful monitoring of the consultants' work. C. Britton said the tasks identified will be very specific and staff will know how much each various task will cost. S. Schectman said the goal is retaining people with specialized expertise so the District can achieve an equitable result. She agreed that not being represented could expose the District to much greater potential cost for any settlement. P. Siemens commented that he believed the District has one piece of property that may be contributing to the problem. The District got the property for a good price when it was bought and negotiated a discount when the potential for this kind of problem was realized. Vote: The motion passed 7 to 0. B. Agenda Item No. 2- Authorization to Execute a Contract with Cotton Shires& Associates to Provide Geotechnical Enaineerinu Services in an Amount Not to Exceed $23 000 for the Federal Emergency Management Agency (FEMA)- Funded Old Page Mill Road Repairs at Skyline Ridge Open Space Preserve; Authorize the General Manager to Execute a Contract with Cotton Shires& Associates of Los Gatos in an Amount Not to Exceed $23.000 to Investigate Meeting g 01-17 Page 4 Geologic Conditions and Prepare Geotechnical Plans and Specifications for the FEMA-Funded Old Page Mill Road Repairs at S line Ridge Open Spacece Preserve—(Report R-01-93). S. Sommer presented staffs recommendations. She said that ultimately the old road did connect through to Portola Park and would provide another direct connection from Skyline Ridge to Portola State Park. J. Escobar said the roadbed exists all the way to the state park. There are some gaps where it is damaged. He said it is 90 percent intact as a road and was built at a 9%grade which is a perfect trail grade. C. Britton added that staff is always looking for loop trail connections and connections to regional trails and parks. Staff sees this as a major connection between Skyline Ridge and Portola State Park. S. Sommer said this is seen as a permanent fix. Motion: N. Hanko moved that the Board authorize the General Manager to execute a contract with Cotton Shires& Associates of Los Gatos in an amount not to exceed $23,000 to investigate geologic conditions and prepare geotechnical plans and specifications for the FEMA- funded Old Page Mill Road Repairs at Skyline Ridge Open Space Preserve. M. Davey seconded the motion. Discussion: C. Britton commented on the budget, noting that those costs will be $23,000. The civil engineer cost $28,000. The total costs will probably expand to $140,000 as budgeted. J. Cyr commented the District is probably picking up half of the cost of the repair from FEMA. Vote: The motion passed 7 to 0. C. Agenda Item No. 3- Authorization to Contract with Cambria Corporation for Consolidation and Improvements to Specified District Databases-, Authorize the General Manager to Contract with Cambria Corporation for Improvements To and Consolidation of Specified District Databases for an Amount Not to Exceed $20,000—(Report R-01-91). G. Baillie presented the staff report. He said it is difficult to say how many databases are run out of the server. Staff would not know until they have met with the contractor. He talked about security on the system. In regard to fixing errors, he said it would be more accurate because it is not manual. Cambria will not be doing data checking. He said there would be a query for duplicate names, addresses, and street names. That will be part of Cambria's job. In regard to there being only one response to the RFP, G. Baillie said this is a fairly specialized area. There will be no additional virus protection. He said staff must Meeting 0 1-17 Page 5 i work within the existing system and the software will be on the server. G. Baillie did not look at other software because they would have to buy and learn it. Staff will be working with Cambria and will be streamlining and adding additional facets. G. Baillie talked about what happens with the present system when a change of address comes in. Motion: I Cyr moved that the Board authorize the General Manager to contract with Cambria Corporation for improvements to and consolidation of specified District databases for an amount not to exceed $20,000. L. Hassett seconded the motion. The motion passed 7 to 0. D. Agenda Item No. 4—Authorization to Modify the Title and Duties of a Vacant Supervisor Public Affairs Position; Authorize the General Manager to Modify the Duties of the Community Programs Specialist Position and to Change the Position Title to Community Programs Supervisor—(Report R-01-94). S. Jensen presented the staff report. C. Britton added that it was not necessary for staff to come to the Board with this item as long as it stayed essentially the same and the salary did not change. However, in this case, he felt it was important because they are leaving out the interpretive art of the job and will come back to the Board in the future with a rP P plan to fill that need. N. Hanko expressed concern that that the District is headed toward bringing in more personnel. She asked who would do the web design and interpretive. She also had concerns about the public opinion survey. C. Britton said the web site would probably be done by a consultant and staff would be trained to keepit u . At this time he was not prepared to say how staff P P P Y i i id the is going to handle the interpretive position. H t a said y have not been able to hire anyone in two attempts and need a different pool of candidates. He said there saving money. The h District is sa o' h now, in fact the would be no additional cost right g Y�g unfortunate thing is that Public Affairs has not had supervision over the volunteer programs. Regarding the public opinion survey, C. Britton said typically that would be done by a consultant. It is a question of timing. It could be brought back to the Legislative, Finance and Public Affairs Committee. S. Jensen said Public Affairs staff have been thinking about creative solutions and how to do it without more people. C. Britton noted that S. Jensen has not had the supervisory help she needs. S. Jensen talked about the way they prioritized activities in the action plan. Regarding the interpretive matter, C. Britton added that the District has the Nature Center and exhibits that the District has invested in, and the District needs to continue this program. Meeting 01-17 Page 6 S. Jensen said she did not think staff could use the applications on file and agreed that they need a new applicant pool. Regarding the structure of Public Affairs, S. Jensen said that has been discussed. She said she spends a lot of time in people managing, not project managing. C. Britton commented that as far as fundraising, that is POST's job. Regarding grants, most are acquisition grants. He said staff does hire an outside consultant for grant writing. The District has received $11.5 million in grants this year, and he felt staff does the grant program very well. As a public agency, there are not as many grants available as to non-profits. He talked about the grants received this year and said he did not feel the District was missing significant opportunities. C. Britton said there was not an item in the budget for recruitment for each group, and most of the expense is advertising. J. Escobar commented, as acting Human Resources Manager, noting that recruitment has changed with the Internet. He was not sure more money was the answer. He said it is hard to attract people to the area because of the high costs of living. S. Jensen said all of the private environmental groups in the area have been notified of the position. Motion: J. Cyr moved that the Board authorize the General Manager to modify the duties of the Community Programs Specialist position and to change the position title to Community Programs Supervisor. K. Nitz seconded the motion. Discussion: P. Siemens commented regarding the design of the web site, noting that some of what is on the web might be policy and it might be good to have a workshop. S. Jensen said the consultant will be providing a report about how many people are using the web and who they are. C. Britton said staff will take a careful look at the policies aspects of the web. N. Hanko talked about the Beautiful Bay Area program on KQED that showed some of the District's preserves. She said she wanted to be sure that the District's web site was informative. C. Britton said he thought the existing District web site is a good one. Vote: The motion passed 7 to 0. E. Agenda Item No. 5, Authorization to Solicit Bids for Roof Repairs to the"Ranch House" Employee Residence at Skyline Ridge Open Space Preserve, Determine that the Recommended Actions are Categorically Exempt From the California Environmental Ouality Act as Set Out in This Report, Authorize Staff to Solicit Meeting 01-17 Page 7 Bids for Re-Roofing the"Ranch House"Employee Residence at Skyline Ridge Open Space Preserve—(Report R-01-92). J. Escobar said the house is between 1,700-1,800 sq. ft. plus an outdoor patio about 40 ft. long. M. Williams said he did not know yet if there is dry rot present. C. Britton talked about what had been done to the barn. P. Siemens cautioned staff on the use oil-based paint on the barn. Motion: J. Cyr moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; and authorize staff to solicit bids for re-roofing the"Ranch House" employee residence at Skyline Ridge Open Space Preserve. K. Nitz seconded the motion. Discussion: J. Cyr commented that for a building that size and with the difficulty of getting materials to the site, he thought the price was reasonable for a 40-year roof. M. Williams said staff did not consider anything other than a composition roof. Vote: The motion passed 7 to 0. VI. INFORMATIONAL REPORTS M. Davey: 1. She referred to postcards regarding the coastside meetings that are planned. 2. She had heard from the County and Liz Kniss's office that she was appointed as second alternate to the Stanford Land Use Committee. She talked about the 12 appointees and said she would attend all meetings. N. Hanko: 1. The Ad Hoc Coastal committee met last week and worked on the brochure. Staff members will be making presentations at coastal meetings. C. Britton stated staff would try to focus on what the District does and minimize discussion of the annexation which will be the subject of future hearings. D. Little said that while hiking at Russian Ridge he noted that more non-native grasses had come back in force. He asked if staff intended to do a burn this year and if not, why not. J. Escobar said it is planned, but it is getting late in the season. G. Baillie said CDF could not come through for the previous burn, but CDF is working on a burn plan. C. Britton: 1. He received notice that Menlo Park got a$40,000 grant for Bay Trail planning. 2. He served on a panel in Sacramento regarding how to preserve open space and farmland. 3. M. Williams and he met with Lloyd Wagstaff of the Open Space Authority and talked about some projects they are doing near the District's sphere where there might be an opportunity to work together. 4. He reminded Board members that August 16 is the date for the volunteer recognition event at Saratoga Springs, and Meeting 01-17 Page 7 Bids for Re-Roofing the"Ranch House"Employee Residence at Skyline Ridge Open Space Preserve—(Report R-01-921. J. Escobar said the house is between 1,700-1,800 sq. ft. plus an outdoor patio about 40 ft. long. M. Williams said he did not know yet if there is dry rot present. C. Britton talked about what had been done to the barn. P. Siemens cautioned staff on the use oil-based paint on the barn. Motion: J. Cyr moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; and authorize staff to solicit bids for re-roofing the"Ranch House" employee residence at Skyline Ridge Open Space Preserve. K. Nitz seconded the motion. Discussion: J. Cyr commented that for a building that size and with the difficulty of getting materials to the site, he thought the price was reasonable for a 40-year roof. M. Williams said staff did not consider anything other than a composition roof Vote: The motion passed 7 to 0. VI. INFORMATIONAL REPORTS M. Davey: 1. She referred to postcards regarding the coastside meetings that are planned. 1. She had heard from the County and Liz Kniss's office that she was appointed as second alternate to the Stanford Land Use Committee. She talked about the 12 appointees and said she would attend all meetings. N. Hanko: 1. The Ad Hoc Coastal committee met last week and worked on the brochure. Staff members will be making presentations at coastal meetings. C. Britton stated staff would try to focus on what the District does and minimize discussion of the annexation which will be the subject of future hearings. i i D. Little said that while hiking at Russian Ridge he noted that more native grasses had come back in force. He asked if staff intended to do a burn this year and if not, why not. J. Escobar said it is planned, but it is getting late in the season. G. Baillie said CDF could not come through for the previous burn, but CDF is working on a burn plan. C. Britton: 1. He received notice that Menlo Park got a$40,000 grant for Bay Trail planning. 2. He served on a panel in Sacramento regarding how to preserve open space and farmland. 3. M. Williams and he met with Lloyd Wagstaff of the Open Space Authority and talked about some projects they are doing near the District's sphere where there might be an opportunity to work together. 4. He reminded Board members that August 16 is the date for the volunteer recognition event at Saratoga Springs, and Meeting 01-17 Page 8 September 14 is employee recognition event at the same location. 5. The next stop for AB 104 is the Senate Appropriations Committee. S. Schectman will be on vacation September 17-24. S. Jensen: 1. She talked about Sen. Boxer's field representative tour of District land, focusing on Mount Umunhum. She thought it went well. 2. She and Kristi Webb met with the new political reporter from the Metro and are also expecting a story from Paul Rogers, of the San Jose Mercury News, within the next two weeks. 3. She asked that Board members confirm attendance at the volunteer recognition event and get their tickets. 4. The next LFPAC meeting will be August 23. 5. She talked about the music on the Beautiful Bay Area program on KQED which features three District preserves as well as other open space areas in the Bay Area. G. Baillie announced a"transition" party for J. Isaacs and L. Raymaker on August 27 at 5:30 p.m. at Palo Alto's Foothills Park. He hoped the names of the new rangers would be announced that day. VII. ADJOURNMENT At 9:08 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary i I Regional Open S ce R-01-113 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-21 September 26, 2001 AGENDA ITEM 1 AGENDA ITEM Application to Habitat Conservation Fund Program for the tPinsula Open pace Trust (POST) Tunitas Creek Property Acquisition Project GENERAL. MANAGER'S RECOMMEND' 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in this report. 2. Adopt the attached resolution of the Board of Directors of the Midpeninsula Regional Open Space District approving the application to the Habitat Conservation Fund Program for the POST Tunitas Creek Property Acquisition Project. DISCUSSION The Habitat Conservation Fund (HCF) provides $2 million annually to the California Department of Parks and Recreation for a statewide grant program. This program provides 50% matching grants to local agencies so they may acquire, restore, or enhance wildlife habitat, or make available trails and programs that bring urban residents into park and wildlife areas. The application deadline for the current funding cycle is October 1, 2001 and project selection will occur by the end of January 2002. The District is proposing to submit one application for this funding cycle. Funds are available for projects in six categories. Four of the six categories are funded each year on a rotational basis. The first four categories listed below (in bold print) are eligible for $500,000 each in matching grants for fiscal year 2001-2002. More than one project application can be submitted, but a project can only be submitted in one of the four eligible categories in one year, even though it may qualify for more than one. 1. Anadromous Salmonids and Trout Habitat 2. Wetland Habitat Rare 3. Riparian Habitat 4. Trails, Programs, Urban Access 5. Threatened, Endangered or Fully Protected Species 6. Deer and Mountain Lion Habitat The project must start within three years from the date the grant funds are appropriated in the State budget. Acquisition grants can be matched only by non-state funds or gifts of property made available as part of the acquisition project. The District has received seven Habitat Conservation Fund grants since the initiation of this program, which are summarized below. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 . E-mail:mrosd@openspace.org • Web site:www.openspace.org #rml ®..fir Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz •General Manager:L.Craig Britton R-01-113 Page 2 Year Name Category Amount Status 1991 Jacques Ridge Corridor Deer and Mountain Lion $1,000,000 Complete 1993 Devil's Canyon Anadromous Salmonids $325,000 Complete 1995 Old Page Mill Road Trails and Programs $49,000 Complete 1994 Soda Springs Corridor Deer and Mountain Lion $212,500 Complete 1996 Lobitos Creek Headwaters Anadromous Salmonids $420,000 Complete 1998 Lobitos Creek Addition Anadromous Salmonids $325,000 Incomplete 1999 Soquel Creek Headwaters Anadromous Salmonids $274,000 Incomplete Headwaters Deer and Mountain Lion $226 000 Incomplete 2000 Soquel Creek p POST Tunitas Creek Property Acquisition Project The District is applying to the Habitat Conservation Fund Program in the Anadromous Salmonids and Trout Habitat Category for a $500,000 matching grant for the POST 708-acre Tunitas Creek Property Acquisition Project. The total project cost is estimated at $4 million, including an anticipated $3 million gift from POST and $500,000 contribution from the District. i f acquiring from POST an undeveloped 708-acre property located in Southern San The project consists o a q g p p p y Mateo County in the middle of the Tunitas Creek watershed. It includes two and one-half miles of frontage on Tunitas Creek and the East Fork of Tunitas Creek. The creeks are spawning and rearing habitat for federally threatened steelhead trout and potential habitat for the endangered Coho salmon. They also provide critical habitat for the threatened California red-legged frog and potential habitat for the endangered San Francisco garter snake. The year-round flow of cold, unpolluted water from the property benefits steelhead trout and other wildlife living downstream. The project will ensure permanent protection of this important steelhead habitat. The POST Tunitas Creek is an area of exceptional biological diversity. In addition to the property perennial streams that support steelhead trout and red-legged frogs, it contains two riparian/wildlife corridors, the lowest elevation redwood grove in the Tunitas Creek watershed, numbers of old-growth redwoods, and extensive scrub and grassland areas. Also, these areas are all prime habitats for deer and mountain lion. The property will be an attractive recreational destination as well. Tunitas Creek Road, a county scenic road popular with bicyclists, parallels the property's northern boundary for two miles. A complex of original ranch buildings offers a picturesque setting for a potential trailhead staging area. A trail network following the old ranch roads could lead visitors through a variety of scenic habitats, from meadows with sweeping coastal views to redwood-filled canyons surrounding a crystal clear steelhead stream. The property's location is also a key one for trail connections. As yet, there is no continuous trail from the urban area to the sea in San Mateo County. Planned trail corridors from two nearby preserves join on the property, then follow Tunitas Creek to the sea. Eventually, this trail system could link the Bay Area Ridge Trail with San Mateo County's Coastal Trail I II R-01-1 13 Page 3 Relationship to District-Proposed Annexation of the San Mateo CounJv Coastal Area The POST Tunitas Creek Property is located outside the District boundary and sphere of influence but within the proposed coastal annexation area. Although the annexation may or may not occur in the next few years, the property will remain a desirable open space acquisition due to its close proximity to the lower portion of Purisima Creek Redwoods and El Corte de Madera Open Space Preserves, and its unique habitat and recreational values. CEQA COMPLIANCE Project Descriptio The project consists of seeking grant funds to assist the District in acquiring a 708-acre property and establishing a new open space preserve. The property is an area of exceptional biological diversity and the creeks are spawning and rearing habitat for federally threatened steelhead trout. Ultimately, a Comprehensive Use and Management Plan will be developed for the property. The property may be open to the public for low-intensity recreation and it will be permanently preserved as open space and maintained in a natural condition CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Sections 15317, 15325, and 15061 of the CEQA Guidelines as follows: Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No new development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership of the property to the District and ensure it will be preserved as public open space. This acquisition qualifies under two sections. The actions proposed are also exempt under section 15061, as there is no possibility the actions may have a significant effect on the environment. Prepared by: Del Woods, Senior Acquisition Planner Contact person: Same as above RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE LOCAL AGENCY GRANT PROGRAM - FISCAL YEAR 2001-2002 UNDER THE HABITAT CONSERVATION FUND PROGRAM OF THE CALIFORNIA WILDLIFE PROTECTION ACT OF 1990 FOR THE FOLLOWING PROJECT: POST TUNITAS CREEK PROPERTY ACQUISITION WHEREAS, the people of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire and/or develop facilities for public recreational and fish and wildlife habitat protection purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of a portion of the program within the State, setting up necessary procedures governing application by local agencies under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application before submission of said application to the State; and WHEREAS, said application contains assurance that the applicant must comply with; and WHEREAS, the applicant will enter into an agreement with the State of California for acquisition or development of the project. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby: 1. Approves the filing of an application for the Habitat Conservation Fund Grant Program under the California Wildlife Protection Act of 1990 State grant assistance for the above project. 2. Certifies that said applicant understands the assurances and certification in the application form. 3. Certifies that said applicant has or will have available prior to commencement of any work on the project included in this application, the required match; and will have sufficient funds to operate and maintain the project. 4. Appoints the General Manager as agent of the District to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. ! i POST TVNITAS CREEK PROPERTY _ \Puri-s°ima ai,,94 Vv e6i9A Open SpP e i t NIT iL r 1 a � � F B l o 'w; l a_dr4ek i co P es . e. POST TUNITAS J, m CREEK PROPERTY (Approx. 708 Acres) --------------- min T f F, /V EXISTING TRAILS -_ MROSD BOUNDARIES 1 0 0.5 1 Miles EXHIBIT A: SITE MAP __ Regional Open F ice 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-112 Meeting 01-21 September 26, 2001 AGENDA ITEM 2 AGENDA ITEM Authorization to Re-Roof the "Ranch House" Employee esiden at Skyline Ridge Open Space Preserve GENERAL MANAGER'S RECOMMENDA I Authorize the General Manager to enter into a contract with the lowest responsive bidder for re-roofing the "Ranch House" employee residence. (Due to the accelerated schedule for this procurement process, this report was prepared prior to the bid opening scheduled for September 21, 2001. Staff will report on bid results and final staff recommendations at your September 26, 2001 meeting.) BACKGROUND At your August 8, 2001 meeting you authorized staff to solicit competitve bids for re-roofing the "Ranch House" employee residence at Skyline Ridge Open Space Preserve (see Report R-01-92). The base bid includes equipment, labor, and materials to re-roof the employee residence. The roof is approximately 3,200 s.f. in area. The re-roofing involves the removal and disposal of the existing wood shake roof, installation of a 40-year composition shingle roof, and additional fasteners to protect against high wind conditions. In addition, an alternate bid has been solicited for replacing existing gutters and down spouts if necessary. Staff solicited competitive bids, and bid packets were sent directly to two roofing companies who had previously submitted estimates. A notice was also placed in the San Jose Mercury News to solicit further bids. Prepared by: Shannon Younkin, Acquisitions Administrative Assistant Michael C. Williams, Real Property Representative Contact Person: Michael C. Williams, Real Property Representative 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Regional Open S Ice 1 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-112A Meeting 01-21 September 26, 2001 AGENDA ITEM 2A AGENDA ITEM Authorization to Re-Roof the "Ranch House" Employee Re idence at Skyline Ridge Open Space Preserve GENERAL MANAGER'S RECOMMENDATION (To supplement the recommendation contained in Report R-01-112, Agenda Item 2) Authorize the General Manager to enter into contract with Done Right Roofing of Campbell, CA for the base bid of$16,138, plus a contingency amount of 15%, or $2,420, for a total contract amount not to exceed $18,558 for the roof replacement of the employee residence located at 21150 Skyline Blvd., La Honda, CA. BACKGROUND Due to the accelerated schedule for this procurement process, bids were opened on Friday, September 21, 2001, subsequent to the preparation of the staff Report for the September 26 meeting. The District received one bid from Done Right Roofing. The bid result is as follows: 1) Base Bid (Re-roof) $ 13,593.00 2) Alternate Bid (Gutters) $ 2,545.00 3) Unit Price Per Hour for: $ 85.00 Rafter Repair or Replacement Dry Rot or Structural Repairs In July 2001, staff obtained two roof repair bids for the "Ranch House" employee residence at Skyline Ridge Open Space Preserve. The two initial bids submitted were for $15,540 and $18,201. These bids included both the Base Bid for roof replacement and the Alternate Bid for the replacement of the gutters. Since bids exceeding $10,000 require Board approval, the Board authorized staff to solicit competitive bids for this project at your August 8, 2001 meeting (see Report R-01-92). Accordingly, the project was then sent out for formal bid. A total of four bid packets were mailed to roofing companies, including the two contractors who had initially submitted bids. The replacement of the gutters was sent out as an Alternate Bid, and a unit price was required for potential structural and dry rot repairs that might be discovered after the existing wood shake roof is torn off. During an inspection of the residence by Skyline field staff, it was discovered that portions of the gutters were severely rusted and weathered. Therefore, staff recommends that the District accept the Alternate Bid as well as the Base Bid so that the project includes gutter replacement with the re-roofing 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org *W-r—Q] a. Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera!Manager:L.Craig Britton R-0 1-1 12A Page 2 project. The 15% contingency amount is also recommended for approval to cover any structural or dry rot repairs that may be discovered after the roof tear off. The Land Acquisition Department's 2001-2002 budget includes $50,150 for maintenance of structures in the Enterprise Program, which is sufficient to cover both the Base Bid and the Alternate Bid. Also, because this is an employee residence, the Operations Department will pay for one-half of the roofing replacement expenses as part of its budget for employee residence improvements. Although only one bid was received, staff has concluded that it is a solid bid and is almost the same estimate as the lower of the two initial bids. Staff has used Done Right Roofing in the past and found them to be a competitive, responsible bidder who does high-quality work. Prepared by: Shannon Younkin, Acquisitions Administrative Assistant Michael C. Williams, Real Property Representative Contact Person: Michael C. Williams, Real Property Representative Regional Open c ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-111 Meeting 01-21 September 26,2001 AGENDA ITEM 3 AGENDA ITEM Proposed Settlement of Claim for Damages to District Property " Corte de Madera Open Space Preserve GENERAL MANAGER'S RECOMMENDATIONS I 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA)as set out in this report. 2. Adopt the attached resolution authorizing the President to execute a Release and Settlement Agreement with AIG Insurance Services for the claim of damages to District property upon payment of$130,000.00. DESCRIPTION Shortly after noon on October 4, 1998, a tanker truck, failing to successfully navigate a turn on Highway 35 north of Bear Gulch Road in Woodside,plunges approximately 60 feet down a hillside,overturned,and eventually came to rest against several trees in El Corte de Madera Open Space Preserve. Emergency personnel,including all available District field staff,responded to the accident. The incident caused a spill involving hydrocarbons. Hazardous materials(Haz-Mat)crews and District staff worked to prevent any migration of such contaminants into a down-slope ephemeral waterway that drains into El Corte de Madera Creek and eventually into San Gregorio Creek,a significant spawning area for steelhead trout,a threatened species listed under the Endangered Species Act. Fortunately,there was not a catastrophic failure of the tanker and the spill was limited to an estimated 465 gallons(400 gallons of product and 65 gallons of the truck's diesel fuel). However,a comparison of the available reports indicating the amount of product on board the truck at the time of the incident, and the quantity removed before raising the truck to the roadway does not account for 1,300 to 1,600 gallons. Additional hydrocarbons (estimated at 50 gallons)were spilled during the raising of the tanker truck back up to Skyline Blvd. The parties responsible for the tanker truck,Western States Oil Company and Tom Lopes Trucking through their insurer,AIG Insurance,retained Augeas Corporation to clean-up,remediate and restore the site. District personnel had great difficulty working with Augeas,which repeatedly conducted sampling and excavating activities without notifying staff,as had been requested in writing. Further,despite explicit instructions from the District regarding re-vegetation seed mix and erosion control measures on the hillside,Augeas ignored such directions and proceeded to fashion and implement its own plans in this regard. As a result of Augeas' methods and many significant time delays, serious erosion damage occurred over the following three wet seasons. Due to the difficulties experienced with Augeas,staff suggested several times that a different contractor be retained, but Augeas continued to be involved. There followed a nearly three-year period of soil borings and excavations, laboratory testing,and on-site soil aeration before San Mateo County Environmental Health Services issued a notice of closure to the Regional Water Quality Control Board(dated 09/11/01),releasing the District from liability for the contamination. However,after the final sampling of soils,and immediately before a scheduled site visit by staff and the insurer, Augeas attempted to backfill damaged areas with an as yet unidentified road base material and then cover it haphazardly with loose rice straw. The weight of the material caused the soil to slump resulting in additional damage to the hillside, including erosion and smothering of emerging native vegetation. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org .Web site:www.openspace.org f� ®fig, Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-111 Page 2 The initial accident adversely impacted approximately forty-one(41)trees,including oaks,redwoods, firs and laurels. The District retained Mayne Tree Services for an appraisal,which calculated the damage to the trees to be approximately$21,000,exclusive of restoration and monitoring costs. District legal staff has worked with AIG Environmental Services to resolve the District's damage claims. After the additional damage caused by the improper use and placement of the backfill material,AIG removed Augeas from the project. The District and AIG agreed to retain Cotton-Shires Associates to formulate a slope stabilization and restoration plan and then to hire a contractor to perform the actual work. The onset of the official wet season on October 15 coupled with the proximity of the site to the ephemeral waterway,makes it critical that the stability of the slope be re-established immediately. Further complicating the matter is the imminent expiration, on October 4,2001, of the three-year statute of limitations for damage to real property. Staff proposes to settle the claims for damage to trees, staff time,and direct costs for the sum of$26,886.00. An additional sum of$103,114.00 is allocated for the anticipated costs of achieving immediate slope stability and such additional re-vegetation plantings as staff may determine are necessary next spring. This figure is based upon the most conservative estimate of the specialty contractor,Ground Stability Construction, Inc.,recommended by Cotton-Shires. This figure also includes$6,000 to retain Cotton- Shires to oversee the project and$5,000 for long-term site monitoring by staff. TERMS AND CONDITIONS AIG Claim Services,Inc. has offered to settle the matter for the sum of$130,000.00. This includes compensation for damage to trees and vegetation,recoupment of direct staff costs,and of the tree damage appraisal. In addition, the settlement includes$103,114.00 to cover future District costs in stanching further erosion and restoring the impacted area. This amount is based upon the estimates of Cotton-Shires. Staff has reviewed the offer and believes it to be fair,equitable,and in the best interests of the District to accept in full satisfaction and release of the claim. The Settlement amount would provide sufficient funds to stabilize and restore the site. In exchange for the payment,the District would execute a Release and Settlement Agreement in a form acceptable to the General Counsel as protecting the interests of the District and providing the agreed compensation for the damages suffered. CEOA COMPLIANCE eject Description A general release and settlement of the District's claim for damages for the loss of trees and vegetation at El Corte de Madera Open Space Preserve. CEOA Determination The District concludes that this project will not have significant effect on the environment. It is categorically exempt from CEQA(California Environmental Quality Act)under Article 19, Section 15061(b)(3)because there is no possibility that the activity in question may have a significant effect on the environment. Prepared by: Duncan Simmons Attorney Contact Person: Same as above RESOLUTION 01- RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA.REGIONAL OPEN SPACE DISTRICT AUTHORIZING APPROVAL OF AN AGREEMENT WITH AIG CLAIMS SERVICES, INC. RELEASING AND SETTLING DISTRICT CLAIMS FOR DAMAGES IN EXCHANGE FOR THE PAYMENT OF $130,000.00 AND AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby approve the Release and Settlement Agreement attached hereto and by reference made a part hereof, and authorizes the President or other appropriate officer to execute the Agreement on behalf of the District. Section Two. The General Manager is further authorized to execute any and all other documents in escrow necessary or appropriate to the closing of the transaction. Regional Open F ice 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-114 Meeting 01-21 September 26, 2001 AGENDA ITEM 4 AGENDA ITEM Debris at Sierra Azul Authorization to Award a Contract for the Removal of ne Mino Structure and D e Open Space Preserve for an Amount Not To Exceed $ 7,000 MANAGER'SGENERAL Authorize the General Manager to enter into a contract with Mike Tobar Excavation of Morgan Hill, CA for an amount not to exceed $27,000 ($24,000 base bid plus a $3,000 contingency) for the demolition of one minor structure and the removal of associated debris at Sierra Azul Open Space Preserve. DISCUSSION Demolition Contractor At your July 25, 2001 meeting, you authorized staff to solicit bids for the removal of one minor structure and various debris at the former Williams property located at Sierra Azul Open Space Preserve (see Report R-01-87). The project was discussed at that time and was the basis for developing the bid documents. The base bid included sufficient equipment, labor, and materials to accomplish the main features of the demolition project. Unit prices for various items, including equipment and labor by the hour, were also required to be submitted as part of the bid proposal. These unit prices will be used to determine the cost of any additional work that may be necessary on the project that was not covered in the original scope of work for the project. A Notice to Bidders was advertised in the San Jose Mercury News on August 20, 2001, and copies of n and specifications were made available at the District's administrative office, which generated the plans a p three 3 potentially interested contractors. A mandator re-bid meeting was held on site August 24, OP Y YP 2001, which was attended by two contractors. Sealed bids, including a base bid and proposed unit prices for additional work, were due on August 29, 2001. Two bids were received, which are listed below: TKO Construction $31,900 Mike Tobar Excavation $24,000 As defined in the Bid Proposal, the basis for selecting the low bid was the base bid only. The Information to Bidders noted that "the contract will be awarded to the bidder determined to be the lowest responsible and responsive" bidder. Having reviewed the bidders' qualifications and the 330 Distel Circle • •Los Altos,CA 94022-1404 Phone:650 691 1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera!Manager:L.Craig Britton R-01-114 Page 2 submitted bids, staff recommends award of contract to Mike Tobar Excavation of Morgan Hill, CA, for the amount of$24,000. Some additions to the original scope of work may be required. In general, the nature of the additional work would be the use of the contractor's equipment with operators on an hourly basis. This work would address specific restoration aspects of the site, which can be best accomplished while the contractor's equipment is on site. The cost of work would be controlled by unit prices established during the bidding process and considered by staff to be very reasonable. Staff recommends that a contingency amount of$3,000, or 12.5%, be allocated, which would be sufficient to address the potential additional work by the contractor. This contingency would then increase the recommended contract amount to be approved by the Board to $27,000. Staff recommends that this amount be authorized on a "not-to-exceed" basis to complete work specified under this contract. Staff will assist the contractor in obtaining the required demolition permit from the County of Santa Clara and with the submission of notification to the Bay Area Air Quality Management District. Pending the issuance of the necessary permits and the execution of an agreement with the contractor, work will commence in the beginning of October 2001 and be substantially complete on or before October 15, 2001. Since this area is not open to the public, the contractor will be allowed to work seven days a week during the hours allowed by the county for such operations. Information on Total Project Costs As discussed in the previous Report (see Report R-01-87), Planning staff contracted with a consultant, Abatement Analytics of Campbell, CA, to assess the site and analyze any suspect materials for the presence of asbestos-containing materials (ACM). This work was completed for a cost of$1,406.25. The consultant's report identified a number of asbestos-containing materials, which were subsequently removed from the site and disposed of by an abatement contractor, Precision Works of Redwood City, CA, at a cost of$1,000. Operations and Planning staff worked together to inventory any other hazardous material on the site, and to make arrangements for its disposal. Generally, the material collected was of the "household" variety (paint, roofing cement, propane bottles, etc.); no material was found that required the services of a special, hazardous-material contractor. Field staff is presently in the process of transporting this material to the county disposal facility. The county's fee for the disposal of this material is not expected to exceed $1,000. During recent inspections of the site, a number of invasive plant species were identified, particularly on one of four main areas addressed in the clean-up project. Staff from Planning and Resource Management conducted an inspection with a restoration, consulting, and contracting company, Central Coast Wilds of Santa Cruz, CA. The intent of the meeting was to assess the extent of the invasive plants, the presence of any plant species of special status, and to obtain recommendations by the consultant for the most effective restoration of the site. Staff believes that this assessment, as well as the possible on-site direction of the consultant after the debris has been removed, will help insure a more comprehensive restoration of the site. At the time of the on-site assessment, the consultant indicated that the eradication of the invasive plant species would be a project in itself, likely requiring a number of years to conduct successfully. In terms of the immediate demolition project, staff is engaging the services of the restoration firm on an hourly basis to assist in the initial restoration of the site once the debris has been removed. This effort, and a future summary report, would be the R-01-114 Page 3 foundation of any subsequent long-term restoration work to this property. Operations staff, particularly Resource Management, will continue to work with Planning to develop the appropriate long-term program. Staff has determined that $3,000 for restoration consulting services will be adequate to finalize this initial project. Execution of a contract for this sum is within the General Manager's authority, and would not require Board approval. The project costs described above, combined with some incidental costs for permits and newspaper advertisements, are projected to total approximately $33,500. Staff will summarize all costs when it returns to the Board in November with a Notice of Completion. Eundine At your March 28, 2001 meeting, you approved a fiscal year 2001-2002 budget (see Report R-01-45) that included $24,000 for the demolition of structures on the former Williams property. Planning's fiscal year 2001-2002 work program included a budgeted amount for unanticipated demolition costs as well as for unanticipated consultant costs. Between these two accounts, adequate funds are available to cover the $9,500 of additional costs proposed for the project. CEQA COMPLIANCE When this property was acquired, a demolition project was anticipated (see Report R-00-107). It was determined at that time that the demolition project was exempt from the California Environmental Quality Act (CEQA) under Article 19, Section 15301(1)(4), which exempts the demolition and removal of accessory structures including garages. As this project is consistent with what was previously anticipated and reviewed, no further CEQA review is required. Prepared by: John Cahill, Open Space Planner II Contact person: Same as above Regional Open c ice � ! 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-109 Meeting 01-21 September 26, 2001 AGENDA ITEM 5 AGENDA ITEM Authorization to Solicit Bids for Radio Equipment GENERAL MANAGER'S RECOMMENDA Authorize staff to advertise for bids to purchase two radio base station repeaters. DISCUSSION At your March 28, 2001 meeting you approved the fiscal year 2001-2002 budget which included $35,000 for the purchase and installation of two (2) two-way radio repeaters (see Report R-01-38). Staff has estimated the cost of the radio equipment to be $25,000 plus $8,000 for site preparation and installation. The 2001-2002 Action Plan calls for the implementation of a plan to improve the District's two-way radio system by adding two additional radio repeater sites. This will provide better radio coverage by reducing radio dead-spot areas. Mapping of radio dead spots within the District was completed in spring 2000. Field testing of the two proposed new repeater sites was completed in fall 2000. The sites are located at the garage of the employee residence at Purisima Creek Redwoods Open Space Preserve and Coyote Peak, which is a commercially owned site located within Santa Teresa County Park. Staff has been awaiting the required approval for frequency use from the Federal Communication Commission (FCC) before purchasing the radio equipment. The District received FCC approval on September 6, 2001 to operate a radio repeater at these two locations. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org ® ' Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera!Manager:L.Craig Britton Regional Open 1 ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-110 Meeting 01-21 September 26, 2001 AGENDA ITEM 6 AGENDA ITEM Award of Contract for Roof Repairs to the Administrative O ice B ' ding at 330 Distel Circle in Los Altos GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to enter into contract with All Seasons Roofing Services of San Jose, CA for the base bid amount of$22,844, plus a contingency amount of$6,500, for a total contract amount not to exceed $29,344 for the roof repair of approximately 5,500 square feet of the District's administrative office building at 330 Distel Circle in Los Altos. DISCUSSION At your meeting on February 28, 2001, you authorized staff to solicit bids for roof repairs to the District's administrative office building in Los Altos (see Report R-01-26). This project was discussed at the Board meeting and was the basis for developing the bid documents. The base bid included sufficient equipment, labor, and materials to accomplish the re-roofing of the designated area of the administrative office roof. This area of approximately 5,500 square feet represents that part of the roof was not resurfaced during a similar project a several ears ago. Ingeneral, the area to be re- that a g p J Y g roofed lies to the north of the Board Room and Lobby, and includes the Long Ridge room, the kitchen, the tenant space, and the newly renovated space for the Acquisition Department. The re-roofing will address some existing minor leaks, provide a permanent seal around the newly installed skylight, and provides the recommended updating of materials for the entire surface. The existing minor leaks are caused by the "ponding" of water in low areas of the roof. This "ponding" will be remedied by either building up the roofing or by installing an additional drain in an appropriate location. The particular solution will be determined after the initial demolition phase. The contingency allowance would pay for these additions. In addition to the roof repairs, staff requested information about, and unit cost estimates for, several energy-efficiency features that could be implemented at the same time as the roof repairs. Consideration was given to a light-reflective surfacing material that would reduce the amount of heat absorbed from the sun and would, thereby, reduce the amount of cooling needed for the interior of the building. A cost was also generated for installing upright supports that would be used to elevate the framework for a photovoltaic electrical generating system. Staff assigned to the District's Energy Efficiency Committee has been researching the feasibility of installing such a system. After considering the issues of maintaining positive drainage on the roof and providing optimal efficiency of the solar panels, staff has determined that the best installation would be an elevated frame above the roof surface. Though the feasibility of this system has not yet been determined, installation of the upright equipment support bases into the new roof surface would be justified at this time as it would have a minimal cost impact (estimated to be $600) on the overall contract, and would eliminate the need for any later penetrations to the new roof to accommodate the future framework for a photovoltaic system. Since the 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-110 Page 2 light-reflective surface can be installed cost-effectively as a separate project, staff recommends that this decision be determined at a later date, after the Energy Efficiency Committee has finalized its analysis. A Notice to Bidders, advertised in the San Jose Mercury News on August 25, 2001, stated that copies of the plans and specifications for the proposed re-roofing project could be obtained at the District's administrative office. A re-bid meeting was held on site on August 30 2001. One contractor attended. In an effort to P g g obtain more participation in the bid process, the due date for bids was extended by addendum, which P P designated that sealed bids would be due by September 11, 2001. One bid was subsequently received. Two other contractors had expressed an interest in the project, but failed to submit bids. As defined in the Bid Proposal, the basis for selecting the low bid was the base bid only. The Information to Bidders noted that "the contract will be awarded to the bidder determined to be the lowest responsible, and responsive bidder." Having reviewed the bidder's qualifications, and the bid proposal, staff recommends awarding the contract to All Seasons Roofing Services for the bid amount of$22,844. Change orders are anticipated in this type of project, and the costs for these incidental items would be controlled by unit prices, established during the bidding process. Due to the nature of the project, this method of controlling the work and budget was determined to be the most cost-effective method. A contingency allowance of$6,500 would bring the total contract amount to $29,344. This allowance is expected to cover the cost of repairing the low "ponding" areas and the spot sealing of a number of locations within the total roof area, and installing up to six(6) support bases within the new roof. Staff recommends that the amount of funding required for these additions be authorized on a "not-to-exceed" basis to complete the project. This amount and the unit prices are in line with staff's projected estimates for the work. This type of project typically stirs up dust during the demolition phase and can generate unpleasant odors during the asphalt-application phase. However, since these conditions are manageable, the administrative office can remain open during the project. During those hours when the Board conducts scheduled meetings, all construction will be restricted. Notification of this construction will be posted on the district's website, and signs will be installed at the building's entrances in order to inform District staff and visitors of the activities of the project. Fundin The approved budget for fiscal year 2001-2002 included $30,000 for the proposed roof repair of the administrative office building. Staff believes this amount will be adequate to complete the scope of work contained in this project. CEOA COMPLIANCE At your meeting on February 28, 2001, you determined that this project is categorically exempt from the California Environmental Quality Act (CEQA) based upon findings contained in Report R-01-26. Prepared by: John Cahill, Open Space Planner II Contact person: Same as above Claims No. 01-18 Meeting 01-21 September 26, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2509 700.00 Aaron's Septic Tank Service Sanitation Services 2510 358.01 Acme&Sons Sanitation Sanitation Services 2511 162.01 ADP, INC. Payroll Implementation 2512 1,158.60 Allied Auto Works Vehicle Repairs 2513 35.00 American Red Cross Certification Cards For BBP Training 2514 43.09 ANG Newspapers Ad For Trail Users Guidebook 2515 610.33 Artscapes Young Framing Picture Framing For Staff Recognition Event 2516 70.64 AT&T Telephone Service 2517 234.19 A T&T Wireless Cellular Phone Service 2518 56.38 Michael Bankosh Uniform Reimbursement 2519 190.08 Baron Welding&Iron Works, Inc. Sign Plates 2520 4,019.84 Bay Construction Services, Inc. Distel Circle Building Remodel 2521 122.49 Browning-Ferris Industries Garbage Service 2522 866.39 Big Creek Lumber Field Supplies-Lumber 2523 81.00 Bill's Towing&Recovery Vehicle Towing Service 2524 4,825.00 BNY Western Trust Company Note Paying Agent Fees-1999&1993 Notes 2525 155.94 Cabela's ATV Ramps 2526 322.01 California Water Service Company Water Service 2527 1,115.00 *1 CALPELRA Conf./Membership-S.Thielfoldt,J.Escobar 2528 250.00 *2 CalPERS Conference 2001 Conference-S.Thielfoldt 2529 245.00 Cambria Corporation Database Consultant Services 2530 755.00 Camino Medical Services Medical Services 2531 305.00 CARPOSA Registration-G.Baillie,J.Escobar&J.Maciel 2532 330.79 Cascade Fire Equipment Company Fire Shirt-Lettering-"Open Space" 2533 253.52 Cole Supply Co., Inc. Janitorial Supplies 2534 38.35 Contemporary Engraving Co., Inc. Staff Nameplates 2535 663.21 *3 Costco Wholesale Office Supplies 2536 902.50 Cotton, Shires&Associates, Inc. Legal Services-Richmond vs. MROSD 2537 921.50 County of Santa Clara Hazardous Materials Permit-SRO 2538 25.00 *4 County of Santa Cruz EMT Recertification Class-G. Kern 2539 75.00 Craig's List Recruitment Advertisement 2540 60.00 Steve Davison Reimbursement-Trails Workshop 2541 400.00 Eccles Engineering Engineering&Geotechnical Services 2542 1,927.00 Employment Development Department State Unemployment Insurance 2543 128.10 EMED Company Inc. Parking Lot Striping 2544 677.02 Expanets Telephone Service Agreement 2545 145.59 Tom Fischer Vehicle Expense 2546 257.53 Foster Brothers Locks, Keys and Accessories 2547 7,180.00 Freyer&Laureta, Inc. Topographic Survey SRO-Old Page Mill 2548 520.84 Gardenland Power Equipment Field Supplies 2549 122.50 Mary Gilman Reimbursement-Pest Control Supplies 2550 8.48 G. P. Sports Equipment Part 2551 408.36 GreenWaste Recovery, Inc. Garbage Service 2552 39.00 Half Moon Bay Review Subscription Renewal 2553 852.86 Horne Depot Field Supplies 2554 58.59 Stephanie Jensen Reimburse-Local Business Meeting Expense 2555 100.00 Jim Davis Automotive Vehicle Smog Testing 2556 172.80 Matt Ken Reimbursement-Uniform Boots 2557 2,350.00 Killroy Pest Control DHF Pest Control Page 1 Claims No. 01-18 Meeting 01-21 September 26, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2558 134.49 Kinko's Printing Services 2559 125.88 Kwik Key Lock&Safe Co., Inc. DHF Lock, Key and Handle/Restroom 2560 58.03 Lab Safety Supply Safety Supplies 2561 315.50 Liebert Cassidy Whitmore Legal Services-Personnel 2562 5,119.20 Lithographix, Inc. South Skyline Trail Brochure Printing 2563 778.40 Los Altos Garbage Service Dumpster Service 2564 320.00 Office Team Temporary Office Help 2565 12.96 Orlandi Trailer, Inc. Trailer Accessory 2566 1,322.02 *5 Orchard Supply Hardware Field Supplies 2567 1,734.72 Pacific Bell Telephone Service 2568 135.00 Loro Paterson Reimbursement-Uniform Items 2569 18.36 Pearson GMC Vehicle Accessory 2570 609.00 Peninsula Air Conditioning, Inc. HVAC Repairs-Leaking Flange-D.C. Bldg. 2571 192.60 PIP Printing Volunteer News Printing 2572 88.08 Precision Engravers Name Tag Engraving 2573 861.31 Precise Mailing Coastal Meeting Postcard Mailings 2574 26.95 Rancho Ace Hardware and Garden Shop Field Supplies 2575 40.92 Roberts&Brune Co. Plumbing Supplies 2576 348.11 Roy's Repair Service Vehicle Maintenance 2577 92.25 Safety-Kleen Solvent Tank Service 2578 1,031.62 San Jose Mercury News Advertisement-Demo Bids&Re-roofing 2579 59.40 Skywood Trading Post Fuel 2580 72.11 Sandra Sommer Vehicle Expense 2581 2,568.00 Santa Rosa Junior College Law Enforcement Academy-4 New Staff 2582 887.90 *6 Serendipity Land Yachts Mt. Umunhum Event Van Rental 2583 1,285,58 Summit Uniforms Uniforms and Accessories 2584 502.00 Thoits Insurance New Vehicle Insurance 2585 920.47 Tires On The Go Tires 2586 114.44 Tooland, Inc. Small Tools 2587 20.84 *7 UPS Parcel Post Service 2588 600.00 Valley Tree Care Hazardous Tree Removal-RSA 2589 344.70 Verio Web Hosting Final Payment-All Accounts 2590 2,053.73 Wildfire Wildfire Pumper Accessories 2591 606.25 *8 Williams Party Rentals Mt. Umunhum Event-Chairs/Umbrellas 2592 300.00 Roberta Wolfe Recording Services 2593R 234.37 AT&T Wireless Service Cell Phone Service 2594R 35 149.29 Bay Construction Services, Inc. Distel Circle Remodeling 2595R 72.54 Expanets Telephone Lease 2596R 1,689.30 First Bankcard 180.79-Business Meeting Expense 501.89-Events 125.00-Seminars 476.35-Field Supplies 15.00-Vehicle Repairs 171.92-Computer Software 218.35-Office Supplies 2597R 122.56 G&K Services, Inc. Shop Towel Service 2598R 125.00 Jams Legal Services 2599R 10,000.00 *9 North American Title Company Acquistion Deposit 2560R 1,000.00 Precision Works, Inc. Asbestos Removal/Williams Property Page 2 Claims No. 01-18 Meeting 01-21 September 26, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2561R 465.13 Petty Cash Local Business Meeting Expenses, Vehicle Mileage Reimbursement. Seminars and Recognition Event Supplies Total 107,858.55 *1 Urgent Checks Issued September 21, 2001 *2 Urgent Check Issued September 14, 2001 *3 Urgent Check Issued September 19, 2001 *4 Urgent Check Issued September 19, 2001 *5 Urgent Check Issued September 19, 2001 *6 Urgent Check Issued September 14, 2001 *7 Urgent Check Issued September 20, 2001 *8 Urgent Check Issued September 18, 2001 *9 Urgent Check Issued September 24, 2001 i Page 3 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manag Date: September 21, 20 01 Re: FYI s 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650.691-1200 Fax: 650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org r� y ealol4lz�o September 2001 NewsLetter President: Sarah French and Julie Jerome Editor: Carol Hubenthal O N., IS L � Wednesday, September 19 Welcome New Members The Magic of the Preserves by S Crai Britton, General Manager, Midpeninsula Open Space District 11:45 Member and guest sign-in, buffet lunch 12:30 President's Welcome and Program 1:30 Adjourn Lunch is offered at $3.00 per person HOSTED BY BARBARA AND CAROL MARTIN PLEASE NOTE CHANGES THIS YEAR: The NOVEMBER meeting is the 2nd Wednesday, NOVEMBER 14—mark your calen- dars. The DECEMBER meeting is an evening meet- ing. The FEBRUARY meeting is also an evening meeting. 1 We hope to see all of you soon and are looking forward to a great year with the Woman's Club. Page I of I Sally Thielfoldt From: Craig Britton <cbrifton@openspace.org> To: Sally <sthielfoldt@openspace.org>; Ana <aruiz@openspace.org>; Anne <akoletzke(Mopenspace.org>; Brendan Downing <bdowning@openspace.org>; Brian Malone <bmalone@openspace.org>; Bunny <bcongdon@openspace.org>; Cathy <cwoodbury@openspace.org>; Craig Beckman <cbeckman@openspace.org>; Craig Britton <cbrifton@openspace.org>; David Sanguinetti <dsanguinefti@openspace.org>; David T <dtopley@openspace.org>; Del <dwoods@openspace.org>; Doug <dvut openspace.org>; Duncan <dsimmons@openspace.org>; Eve <edunkle@openspace.org>;.Ioothilis Crew <foothillcrew@openspace.org>; Foothills Rangers<foothillranger@openspace.org>; Gloria <gison@openspace.org>; Gordon <gbaillie@openspace.org>; Grant Kern <gkern@openspace.org>; Janet<jbeaugh@openspace.org>; Jodi <jisaacs@openspace.org>; JohnC <jcahill@openspace Cc: Pete Siemens<targatop@ix.netcom.com>; Mary Davey <daveymob@ix.netcom.com>; Larry Hassett<pahardware@alo.com>; Kenneth C. Nitz <nitz@csi.sri.com>; Jed Cyr<jcyr@sesd.org>; Deane Little<deaneliftl@aol.com>; Brian O'Neill <Brian—O'Neill@nps.gov>; Audrey Rust <arust@openspacetrust.org> Sent: Tuesday, September 11, 2001 2:48 PM Subject: Employee Recognition Event This is just a note to let you all know that the Staff Recognition Event scheduled for tomorrow, Wednesday, September 12, 2001, beginning at 10:30 AM at La Honda Creek Open Space Preserve is being held as planned. I have confirmed with Audrey Rust (President of POST) and Brian O'neill (Superintendent of the GGNRA) that they will both be there as featured "guests." I know that today's tragedy has affected us all very deeply and profoundly. I also know that there are members of our staff who have friends and relatives who are directly affected by this most horrific terrorist atrocity. However, while preservation of open space may be a little lower on the American priority list right now, we continue to appreciate the District employees for all the hard work that is done on the public's behalf. I think it will also do us some good to get together to share some of our thoughts, grief, sorrow, and other emotions that we all must certainly have. I hope that all of you will be able to attend and enjoy this day together even during this time of national sorrow. Sincerely, L. Craig Britton General Manager 9/12/01 Regional Open '` -ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT September 14, 2001 Honorable Gray Davis Governor, State of California via Facsimile (916)445-4633 RE: AB 104: Request for Support Dear Governor Davis: I am pleased to support, and to urge your support for Assembly Bill 104(Nation/Aroner), the Motor Vehicle Mitigation Fund. As you know, this legislation would provide authority to the Bay Area's nine counties to participate in a comprehensive program to mitigate the effects of motor vehicle pollution and to provide necessary funding to restore regional watersheds to meet Clean Water Act standards. Subject to approval in each county by its board of supervisors, the program would be funded by a vehicle registration fee of up to $4 per vehicle, and would sunset in 2010. California has made meaningful progress in reducing water pollution at its industrial sources. However, as any of us who has fought traffic or sought parking space is aware, proliferation of automobile use, and associated road, highway, and parking surface expansion is contributing to prodigious amounts of non point-source pollution to our streams, bay, and aquifers. As a professional dedicated to acquiring, preserving, and restoring watershed lands for Bay Area residents seeking open spaces at least as enthusiastically as parking spaces, I recognize the direct benefits of this bill: the watershed protection and trail transportation, among other benefits this bill provides are critical tools and an important funding opportunity to the quality of life in the Bay Area. Recent regional polling demonstrates that 68 per cent or more of registered voters support this type of mitigation fee and the environmental goals it will accomplish. Please sign AB 104, and provide counties the opportunity to fund water protection from motor vehicles. Thank ou for your careful consideration. Si cerely, L. Craig Britton General Manager LCB/shj Cc: John Woodbury Ralph Heim MROSD Board of Directors 330 Distel Circle + Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 + E-mail:mrosd@openspace.org •web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -Genera!Manager:L.Craig Britton SINCE 1864 A Century of Resource Preservation and Public Enjoyment General Plan Newsletter#1 September 2001 Planning process will define how Atte"d 11je we can best preserve and enjoy - WorIKS1101" Big Basin's unique values and resources Please join us in planning the future of Big Basin Redwoods State Park. The California Department of Parks and Our first workshop will be held at two Recreation is beginning an 18-month planning locations for your convenience: process to develop a long-range general plan for Big Basin Redwoods State Park. General September 26 7-9:30 p.m. ' plans are broad policy documents that direct Boulder Creek Elementary School park management and future development. Big 400 W. Lomond St., Boulder Creek Basin Redwoods State Park (which we'll & simply call "Big Basin") does not have a September 27 7-9:30 p.m. general plan, though much planning has been Fisher Middle School, done for this park since its founding in 1902. 1700 Roberts Rd., Los Gatos The Big Basin General Plan will guide the The Workshop Agenda includes: park's development, management, and public Orientation to planning goals and use. Specifically, it will: process ■ Identify significant natural, cultural, ■ Review of Big Basin Redwoods aesthetic, and recreational values and State Park Resource Inventory resources Public comment on Big Basin ■ Determine land use, park development, and planning issues and concerns visitor activities that are appropriate and p compatible with the park and surrounding Due to the widespread public interest in this areas park, there will be many opportunities for ■ Establish guidelines for operations; public input in the planning process. At this protection, preservation, and interpretation first workshop we need your help in identifying of resources; and development of facilities major issues and concerns, such as: what ■ Determine the significant environmental recreation opportunities are desired; what effects of land uses and visitor activities facilities are needed; what lands require special and possible mitigations protection; and which natural, historical, and cultural values should be enhanced or interpreted. The Resource Inventory P In order to guide general plan decisions and proposals to preserve, interpret, manage, and develop Big Basin's resources, we must first prepare an adequate inventory of the park's natural, cultural, historic, and recreational resources. Accordingly, State Park planning staff is developing the Big Basin Redwoods + ' State Park Resource Inventory. Recognizing 3 . that an inventory of such a large and diverse < park is never finished, we envision this inventory to be a dynamic "work-in-progress" that will be updated with new information during and beyond this general planning process. Part of Workshop #1 will be used to present this initial inventory and receive public comment on it. We are particularly interested in hearing your suggestions on information Big Basin redwood giants sources we may not know about. The preliminary resource inventory will be available on the State Park's web site beginning The oldest California State Park in September 2001. Big Basin is California's oldest State Park, Though the focus of this planning process is on established in 1902. Home to the largest Big Basin, to be effective the general plan must contiguous stand of ancient coast redwoods address important surrounding regional south of San Francisco, the park consists of influences. The general plan team is working over 18,000 acres of old growth and recovering with other public agencies, trusts, adjacent redwood forest, with mixed conifer, oaks, property owners, and groups and individuals to chaparral, and riparian habitats. Elevations in integrate our planning with regional concerns, the park vary from sea level to over 2,000 feet. efforts, trends, and opportunities. The resource The park has over 80 miles of trails. Some of inventory includes regional influences on these trails link Big Basin to Castle Rock State natural and cultural resources and recreational Park and the eastern reaches of the Santa Cruz opportunities. range. The Skyline to the Sea Trail threads its way through the park along Waddell Creek to _ the beach and adjacent Theodore J. Hoover ,: Natural Preserve, a freshwater marsh. The park contains the Waddell Creek State Wilderness and has a number of waterfalls, a wide variety �✓ of environments, and many animals and birds. Big Basin's rich and varied cultural history spans thousands of years and includes pre- historic Native American sites, homesteading and logging sites, and many 1930s Civilian Conservation Corps park improvements. Big Basin is located 25 miles northwest of Santa Park Ecologist studies the redwood forest Cruz and 65 miles south of San Francisco. Big Basin Redwoods State Park 2 Newsletter r;1 The Resource Inventory 2 ` In order to guide general plan decisions and proposals to preserve, interpret, manage, and develop Big Basin's resources, we must first prepare an adequate inventory of the park's natural, cultural, historic, and recreational resources. Accordingly, State Park planning staff is developing the Big Basin Redwoods f► State Park Resource Inventory. Recognizing that an inventory of such a large and diverse park is never finished, we envision this inventory to be a dynamic "work-in-progress" that will be updated with new information during and beyond this general planning process. Part of Workshop #1 will be used to present this initial inventory and receive public comment on it. We are particularly interested in hearing your suggestions on information Big Basin redwood giants sources we may not know about. The preliminary resource inventory will be available on the State Park's web site beginning The oldest California State Park in September 2001. Big Basin is California's oldest State Park, Though the focus of this planning process is on established in 1902. Home to the largest Big Basin, to be effective the general plan must contiguous stand of ancient coast redwoods address important surrounding regional south of San Francisco, the park consists of influences. The general plan team is working over 18,000 acres of old growth and recovering with other public agencies, trusts, adjacent redwood forest, with mixed conifer, oaks, property owners, and groups and individuals to chaparral, and riparian habitats. Elevations in integrate our planning with regional concerns, the park vary from sea level to over 2,000 feet. efforts, trends, and opportunities. The resource The park has over 80 miles of trails. Some of inventory includes regional influences on these trails link Big Basin to Castle Rock State natural and cultural resources and recreational Park and the eastern reaches of the Santa Cruz opportunities. range. The Skyline to the Sea Trail threads its way through the park along Waddell Creek to the beach and adjacent Theodore J. Hoover : Natural Preserve, a freshwater marsh. The park contains the Waddell Creek State Wilderness and has a number of waterfalls, a wide variety " of environments, and many animals and birds. _, Big Basin's rich and varied cultural history spans thousands of years and includes pre- historic Native American sites, homesteading and logging sites, and many 1930s Civilian Conservation Corps park improvements. Big Basin is located 25 miles northwest of Santa Park Ecologist studies the redwood forest Cruz and 65 miles south of San Francisco. Big Basin Redwoods State Part: 2 :Newsletter=I We want to hear from you! The Public Input Process If you are not currently on our mailing list, and would like to receive the newsletter and notice 7 Workshop #1 (September about future workshops, or if you wish to send 2001): Orientation, Review written comments,please contact us at this Resource Inventory, Issues and address: Concerns CALIFORNIA STATE PARKS ❑ Workshop #2 (early 2002): Robin Ettinger, Northern Service Center Present and Discuss Alternatives P.O. Box 942896 Sacramento, CA 94296-0001 ❑ Workshop #3 (early summer Telephone: (916) 445-8905 2002): Present and Discuss Preliminary Planning Document For park information, please call (831) 338- 8860. ❑ CEQA Public Review/comment on Preliminary Planning Document For more information about Big Basin (fall 2002) Redwoods State Park and other State Park units visit: www.Rarks.ca.gov ❑ Park Commission considers approving preliminary plan as final document (early 2003) See Web site for Planning Information Presenting comments at the To review the Big Basin Redwoods workshop State Park Resource Inventory (available mid-September), access the Workshop #1 will be dedicated to hearing your Big Basin Redwoods State Park Web ideas and concerns about preserving and site at www.parks.ca.goy and: enjoying the values and resources of Big Basin and to receiving your comments on the 1) click on "Find A Park" Resources Inventory. If you plan on speaking, 2) select "Big Basin Redwoods" please register at the workshop reception table 3) click "go" when you arrive. To ensure that there is enough 4) scroll down and click on "General time for all ideas to be expressed we encourage Plan Information" organizations to select a single spokesperson. State Parks Mission Statement The Mission of the California Department of Parks and Recreation is to provide for the f health, inspiration, and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and SINCE 1864 creating opportunities for high-quality outdoor 9 ' rM recreation. Big Basin Redwoods State Part: 3 Newsletter#1 D ADD • SINCE 186� - - A Century of Resource Preservation and Public Enjoyment General Plan Newsletter#1 September 2001 1 Fw ' U.S.POSTAGE Big Basin Redwoods General Plan � , SEP 17 0 0 .3 4 CA .•.. MF fER � P.0. Box 942896 Sacramento, CA 94296-0001 Craig Britton, General Manager Midpeninsula Reg. Open Space Dist. 330 Distel Circle Los Altos, CA 94022 • SING[1�M r. Z1 wksmmuft MIA FAMM . f 1lll,�tl�tl��li�ll�„t�,lll 9 4 4$2 4 1 4 G►4 � !!slssslss!llssssslslislslssrll�ls+ I W .�i •♦ w A non-profit in support of environmental education Fall 2001 In View of the Bay by Ed Snively You may call it a California Laurel,California Bay,Bay Laurel,Pepperwood or plain old Umbellularia Californica. Step over the border into southwestern Oregon and it's known only as Oregon � Myrtle. This ubiquitous tree is one of many unique features at Deer Hollow Farm and Rancho San Antonio Open Space Preserve. , This remarkable tree grows from north Baja to Coos County,Oregon, and from the west coast ranges to the western Sierra slopes. A native California Bay tree has a dark green evergreen broad leaf. The leaves are three to five a inches long with pointed tips. During and after a winter rain, the few old leaves which fall to the ground are a yellow color and at first glance can appear to be a. - slow moving banana slug. The photo illustrates a bay that has occupied a place in the adjacent County Park for over a hundred years. It appears to be approximately eighty five feet ETMERSWELV high. Some mature trees may be only twenty feet in height.The Bay is compatible with its neighbors the oaks,coffee berry,toyon,willow and elderberry among others.They have similar needs for moisture,soil composition and light exposure. Often Bay trees dominate a space in groves. To identify a bay,sniff a crushed leaf tree and if it has a distinct peppery,pungent fragrance is definitely is a Bay tree. When used sparingly,a leaf or two from a purchased jar of bay leaves will season your soup,stew or sauce very nicely. The small,yellow-green flowers form tight clusters and bloom throughout the winter.After pollination, small green olive-shaped bay nuts develop. One could imagine them to be mini avocados and the fall season is when they ripen and transform the outer covering to a purple-brown color. Inside the covering is a hard shell which contains the edible portion. Edible by squirrels,jays, that is. This amazing tree has some other distinguished family members.You may have guessed that the avocado is one,with camphor,cinnamon and sassafras as distant relatives. (Continued on page 3) n Our Donors News from the _.)ard by Mike Hammes,President We gratefully acknowledge the 9 Y following donations, received Here are some highlights from the year 2000 for Friends from March through July 2001. Of Deer Hollow Farm. Red-tailed Hawk-$2000 & up * Anonymous Contributed $16,000 to the city of Mountain View for the funding of Deer Hollow Farm. This money came from Stellar's Jay $500 & up donations from individuals, corporations and service clubs; Anonymous and merchandise sales. Acorn Woodpecker-$250 & up *Helped with the school registration process for Deer Hollow Mike Hammes Farm classes. Rosemary Koch *Provided need-based scholarships of$2385 for fifty-four of Phoebe - $100 & up the above classes.And provided funding of$2995 for bus Janet S.Roselle Mrs.David I.Hull transportation needed for some of the classes. Most of the Linda J.Hunter scholarship and transportation funding comes from donations Nancy E Franklin which are specified for that use. Junco-$50 & up *Farm tours were held on four Saturday mornings from April Richmond Clover through July, a total of 276 visitors enjoyed the tours. Dorothy Steiner Wanlyn B.Nach There were some changes on the FRIENDS board last year. Dave&Pat Marin Jerry Juracich and Donna Poulos resigned after serving six Betty Dietz years. We really appreciate the work they have done. And Hummingbird-$25& up Tom Lustig and Janet Roselle have joined the board. Both of Annette Storie them already volunteer at Deer Hollow Farm.We appreciate Jeff Richards their increased support for Deer Hollow Farm as they join Jo&Rubert Gilbert the board. Michael Korn Stephen R P.Pilios Cheryl ili Finally,I would like to thank all those who have donated ey Raymond Roesky their time or money last year to help support Deer Hollow Financial Aid Office of DeAnza animals) really Farm. The board farm staff,vistors and the an s College,in honor of the 25th g < appreciate it. wedding anniversary of Cindy& Jose Castillo Other fi Barbara Freeman 5t Joan P.Kesselringiernmb�r t #�t n1t1rllt �i ;fl'' Wl Elizabeth Abatecola,honoring the 0 Qur 9111 Fr11 t1C � 25th wedding anniversary of Cindy&Jose Castillo E3� tlW FaC ] Haman eaur "�► �rmctt Matching Gifts Robert Dahl,via United Way of �f4 Y Chicago " ! a '� ,ryr':'Itc' ` 1'n . Friend of Deer Hollow Farn. ❑ Keep me on the mailing list. Name ❑ Remove my name from your list. Address ❑ Please correct my name and/or address. ❑ I'd like to make a contribution.$ Phone ( ) ❑ I'd like to volunteer.Please call me. ---------------------------------------------------------------------------------- In View of the Bay, continued from Page 1 The folks who lived in this neck of the A food source from this versatile tree were the bay woods for thousands of years possessed uncanny nuts, provided they were roasted in their shells in survival skills. These Native Americans, also hot ashes. Cracked open, they were delicious. The referred to as Costanoans and Ohlonians, took kernels were roasted and ground to a flour with the every advantage of the Bay tree. The tree was old standby, mortar and pestle. Cakes with wild never cut down or removed. Leaves were used berries mixed in were tastier than jerky or dried fish. as insect repellent to protect their food larders and With all these applications and versatilities granaries from mites,moths and other moochers. one would have a different Also, that pungent aroma was disliked by fleas —View of the Bay. (pulgas) and other vermin. Imagine lugging to the village a recently dispatched elk or deer crawling with vermin,and no bay leaves to repel ' them. . During the hunt boughs and leaves were worn as camouflage and body deodorant.Intense focus and movement techniques allowed theK '' hunter to approach the prey with incredible closeness.A bow and arrow,proper focus and the leaf of the bay became part of the art of survival. However,it is said the most important use of the Bay by the early tribes was medicinal. The ;. leaves were used to cleanse wounds and cure 10,` headaches.Also, leaves were bound on the head or placed up the nostril to relieve congestion.. Steeping the leaves in boiling water was useful as a disinfectant.Smoke from burning bay leaves ' placed directly on the fire was used as a vaporizer for colds.The rubbing of bay oil on their References: ESTHER SNIVELY bodies relieved the discomforts of rheumatism. Native Trees of the Sierra Nevada by E.Victor Peterson and P.Victor Peterson Jr. - Every Shaman "doctor" carried an ample Plants of the Coast Redwood Region by Kathleen Lyons supply of leaves in his or her"black bag".Village and Mary Beth Cooney-Lazanoo. and sleeping-hut calls were standard practice in Early Uses of California Plants by Edward K. Balls. those times. A Natural History of Western Trees by Donald Culross Peattie. Introduction to California Plant Life by Robert Omduff. The Ohlone Way by Malcolm Margolin. Native Trees of the San Francisco Bay Region by Woodbridge Metcalf. tZ *. �� n+� `o ©1998 Printed on recycled paper.Please recycle or pass on to a friend. This newsletter is published b BULK RATE p Y U.S.POSTAGE FRIENDS OF DEER HOLLOW FARM P A I D . NON-PROFIT non-profit,tax-exempt 501 c cor o- PERMIT W.C 51 a non- P p ( )(3� p MTN.VIE CA ration. Send your questions,comments, MROSD BOARD OF contributions to: P.O. Box 4282 DIRECTORS RCLE Mountain View,CA 94040 330 DISTEL Cl CA 94022-1404 650-965-FARM(3276) LOS ALTOS E-mail: FriendsDHFQaol.com(checked weekly) www.svpal.org/--fodhf Editor:Mary Beth Bischoff Layout Editor:Mimi Mourkas .fie* Dmen-#-, I leaned how f-ke p, lefs get- rr\Ak. I e u �15 5 5 lk d fhe b n those- bec a he was 000a of#-. From. Jeffrey Nature Notes by Joy Desai What: Pill Bugs (Armadillidium vulgare). A land crustacean related to lobsters,barnacles, and shrimp. Slate gray to brown with an oval or srmored plates,well developed eyes, gills for breathing and seven pairs of legs. Where: All over North America in moist habitats. Look for them on the trails and at the farm. Why: They are known by children of all ages as rolly pollies,since they curl up in a tight ball as a defense mechanism. Although sow bugs are similar to pill bugs,they do not roll up. Omnivorous, the pill bugs' diet consists of young plants, fungi,decaying plant matter and animals. Growth occurs through the molting of exterior skin. Water is acquired mainly from food and absorption through the surface layers of the body. Mating in the spring, 7-200 eggs develop on the under side of the female body in a marsupium or brood pouch filled with fluid. Hatching occurs in 3-7 weeks. The young are white-colored. They remain in the pouch for 6-8 weeks,with a life span of up to 5 years. They do not bite humans,damage structures or household possessions. In large numbers they can,,feed on young plants. However, they can also be an asset to your garden by circulating the soil. Mission Statement Useful Phone Numbers On April 1, 1994 the Friends of Deer Hollow Farm For information about the Farm itself:Hours, incorporated as a non-profit organization recogniz- parking,docent training,school-year classes: ing the following prime objectives: 650-903-6430. • to preserve Deer Hollow Farm,an historical Friends'T-shirts and mugs make great gifts for area and working farm. friends and family. They are for sale by calling to support its environmental education pro- 650-965-FARM (3276). gram for the benefit of all in our community. Information about Friends' activities, newsletter, • to lessen the burden, financial and otherwise, and meetings: on the City of Mountain View and other participat- 650-965-FARM (3276). ing government agencies who support the Farm. tz f '" '' ,i+ I J eer � is a I� ' non-profit in su • • • of • education Fall 2001 In View of the Bay by Ed Snively You may call it a California Laurel,California Bay,Bay Laurel,Pepperwood or plain olds x a Umbellularia Californica. Step over the border into att southwestern Oregon and it's known only as Oregon Myrtle. This ubiquitous tree is one of many unique q features at Deer Hollow Farm and Rancho San Antonio Open Space Preserve. This remarkable tree grows from north Baja to ,x Coos County,Oregon,and from the west coast ranges to the western Sierra slopes. A native California Bay tree has a dark green evergreen broad leaf.The leaves are three to five A inches longwith pointed tips.Durin and after a w Pg x winter rain,the few old leaves which fall to the ground are a yellow color and at first glance can appear to be a ::•.:,h slow moving banana slug. >.:. The photo illustrates a bay that has occupied a place in the adjacent County Park for over a hundred years.It appears to be approximately eighty five feet ESTHER SNIVEI_Y high.Some mature trees may be only twenty feet in height.The Bay is compatible with its neighbors the oaks,coffee berry,toyon,willow and elderberry among others.They have similar needs for moisture,soil composition and light exposure. Often Bay trees dominate a space in groves. To identify a bay,sniff a crushed leaf tree and if it has a distinct peppery,pungent fragrance is definitely is a Bay tree.When used sparingly,a leaf or two from a purchased jar of bay leaves will season your soup,stew or sauce very nicely. The small yellow-green flowers form tight clusters and bloom throughout the winter.After pollination,small green olive-shaped bay nuts develop. One could imagine them to be mini avocados and the fall season is when they ripen and transform the outer covering to a purple-brown color.Inside the covering is a hard shell which contains the edible portion.Edible by squirrels,jays,that is. This amazing tree has some other distinguished family members.You may have guessed that the avocado is one,with camphor,cinnamon and sassafras as distant relatives. (Continued on page 3) Our Donors News e s from the Lsoa rd by Mike Hammes,President We gratefully acknowledge the following donations, received Here are some highlights from the year 2000 for Friends from March through July 2001. Of Deer Hollow Farm. Red-tailed Hawk -$2000 & up * Anonymous Contributed $16,000 to the city of Mountain View for the funding of Deer Hollow Farm. This money came from Stellar's Jay - $500 & up donations from individuals, corporations and service clubs; Anonymous and merchandise sales. Acorn Woodpecker -$250 & up *Helped with the school registration process for Deer Hollow Mike Hammes Farm classes. Rosemary Koch *Provided need-based scholarships of$2385 for fifty-four of Phoebe - $100 & up the above classes.And provided funding of$2995 for bus Janet S.Roselle transportation needed for some of the classes. Most of the Mrs. David I.Hull scholarship and transportation funding comes from donations Linda J. Hunter Nancy E.Franklin which are specified for that use. Junco- $50 & up *Farm tours were held on four Saturday mornings from April Richmond Clover through July, a total of 276 visitors enjoyed the tours. Dorothy Steiner Wanlyn 13.Bejach There were some changes on the FRIENDS board last year. Dave&Pat Marin Jerry uracich and Donna Poulos resigned after serving�' P i J � d g six Betty Dietz years. We really appreciate the work they have done. And Hummingbird-$25& up Tom Lustig and Janet Roselle have joined the board. Both of Annette Storie them already volunteer at Deer Hollow Farm.We appreciate Jeff Richards their increased support for Deer Hollow Farm as they join Jo&Rubert Gilbert the board. Michael Korn Stephen P.Pilios Cheryl Bohley Finally,I would like to thank all those who have donated Raymond Roesky their time or money last year to help support Deer Hollow Financial Aid Office of DeAnza Farm. The board, farm staff,vistors (and the animals) really College,in honor of the 25th appreciate it. wedding anniversary of Cindy& Jose Castillo Other ftfi Barbara Freeman Joan P.Kessehing a rt�l lber t man II�1 ► t' 4 Elizabeth Abatecola honoring the 25th wedding anniversary of Cindy&Jose Castillo Matching Gifts Robert Dahl,via United Way of Chicago ,,oar fi to + to I'm d Friend of Deer Hollow Farm ❑ Keep me on the mailing list. Name ❑ Remove my name from your list. Address ❑ Please correct my name and/or address. ❑ I'd like to make a contribution.$ Phone( ) ❑ I'd like to volunteer.Please call me. ---------------------------------------------------------------------------------- In View of the Bay, continued from Page 1 The folks who lived in this neck of the A food source from this versatile tree were the bay woods for thousands of years possessed uncanny nuts, provided they were roasted in their shells in survival skills. These Native Americans, also hot ashes. Cracked open, they were delicious. The referred to as Costanoans and Ohlonians, took kernels were roasted and ground to a flour with the every advantage of the Bay tree. The tree was old standby, mortar and pestle. Cakes with wild never cut down or removed. Leaves were used berries mixed in were tastier than jerky or dried fish. as insect repellent to protect their food larders and With all these applications and versatilities granaries from mites,moths and other moochers. one would have a different Also, that pungent aroma was disliked by fleas —View of the Bay. (pulgas) and other vermin. Imagine lugging to the village a recently dispatched elk or deer crawling with vermin,and no bay leaves to repel them. During the hunt boughs and leaves were worn as camouflage and body deodorant.Intense focus and movement techniques allowed the hunter to approach the prey with incredible closeness.A bow and arrow,proper focus and the leaf of the bay became part of the art of survival. a However,it is said the most important use of the Bay by the early tribes was medicinal. The M leaves were used to cleanse wounds and cure headaches.Also, leaves were bound on the head or placed up the nostril to relieve congestion.. Steeping the leaves in boiling water was useful ' t as a disinfectant.Smoke from burning bay leaves ,placed directly on the fire was used as a vaporizer for colds.The rubbing of bay oil on their References: ESTHER SNIVELY bodies relieved the discomforts of rheumatism. Native Trees of the Sierra Nevada by E.Victor Peterson and P.Victor Peterson,Jr. Every Shaman "doctor" carried an ample Plants of the Coast Redwood Region by Kathleen Lyons supply of leaves in his or her"black bag".Village and Mary Beth Cooney-Lazanoo. and sleeping-hut calls were standard practice in Early Uses of California Plants by Edward K.Balls. those times. A Natural History of Western Trees by Donald Culross Peattie. Introduction to California Plant Life by Robert Omduff. The Ohlone Way by Malcolm Margolin. Native Trees of the San Francisco Bay Region by Woodbridge Metcalf. 01998 Printed on recycled paper -'ease recycle or pass on to a friend. BULK RATE This newsletter is published by U.S.POSTAGE FRIENDS OF DEER HOLLOW FARM, NON-PROFIT a non-profit,tax-exempt 501(c)(3)corpo- MTMwlew cn ration.Send your questions,comments, MROSD BOARD OF contributions to: P.O.Box 4282 DIRECTORS Mountain View,CA 94040 330 DISTEL CIRCLE 4022-1404 650-965-FARM(3276) LOS ALTOS E-mail:FriendsDHF®aol.com(checked weekly) www.svpal.org/-fodhf Editor:Mary Beth Bischoff Layout Editor:Mimi Mourkas �c 4 ` �;�, ..�i s .�. � y.�r��z'Sr'' �`>. •x:sg.::,3Lr�.,A ' vs ;�'�M 1vrS x �?•r l •k !`y z < A f�a z�"&r�s�;s �"��`a�x�s .;�.�^..�':o��j�9<i`�' a k �h4 ��?'�;'" °'"<c;;i�n .<z+q,,a. �x�: •;?;; `��,a�;;: icar?' < ...„"xa'.�'£�,..r,�`.,,3x.,c:xd..xor.o.�,.<.nh;:;, :.:ic...,: -.:'.�a;, ,s ..Dza.o. r s:3:.a$ '�$::,•«: ��r,... a. .. ..... ..... .. *. 3 �, e.. <�Ww `x_ ',3x 3. <:� �:�x {Z 'u kj •�s; �s ` k a. a.•;.'< ;. <<u; al xh,,;•'..' <,s, fray'.. •'i�cr,,<yaa ;.:� ifi�•s.&,:r;2s, '�" ^.�;�s r;`^.��,' .,,fir��� �t�:-yK s. �.,x.,,,g� jr- <��.�)>:..Eh ice: t'Ea K ;Y.'r�z ',r,� '' "�' ,a F< `+' x ,�..<�z..c5'a. d:.;.?4rt.:.�.r ,:.3...�.:(...... •..�.<. zc a :..x.... s.. ,�s�. ...?r. n ....�A.:O'. ,yam,M♦ ... .5:...v:.<..,.')Q... ...sv.:. '°.#.'�''" .�.:::r.::r.. ..Sri:..:A:,: p�J,�a:?:R.^ .?Z'... $:.r.:,.. �+'. What: Pill Bugs (Armadillidium vulgare). A land crustacean related to lobsters,barnacles,and shrimp. Slate gray to brown with an oval or srmored plates,well developed eyes,gills for breathing and seven pairs of legs. Where: All over North America in moist habitats. Look for them on the trails and at the farm. Why: They are known by children of all ages as rolly pollies,since they curl up in a tight ball as a defense mechanism.Although sow bugs are similar to pill bugs,they do not roll up. Omnivorous,the pill bugs'diet consists of young plants,fungi,decaying plant matter and animals.Growth occurs through the molting of exterior skin.Water is acquired mainly from food and absorption through the surface layers of the body. Mating in the spring,7-200 eggs develop on the under side of the female body in a marsupium or brood pouch filled with fluid. Hatching occurs in 3-7 weeks. The young are white-colored. They remain in the pouch for 6-8 weeks,with a life span of up to 5 years. They do not bite humans,damage structures or household possessions.In large numbers they can feed on young plants. However,they can also be an asset to your garden by circulating the soil. x. rx'�.c. a �'x�•.iw. ..'>i.5:A•� *.^.,,>Fadzn '�R: k � � : 'z<i. .a��r :�z�<:<? �;sy�r: ,.,,�;, �h. .�. s.:a,H ';s.�ir� :�.;��c�;�,; rs„ .,>�,'y},.: ;:'3f L"., /�,,,;�yxx.,i�<yr..@ .<L;y2%:, 'a�";.z:,rv%';e:: x 'zA?,�.< �.<?:. xia;., ;'%E s .�#-,,,.•,y,,t,,a,.i"'x v, On April 1, 1994 the Friends of Deer Hollow Farm For information about the Farm itself:Hours, incorporated as a non-profit organization recogniz- parking,docent training,school-year classes: ing the following prime objectives: 650-903-6430. • to preserve Deer Hollow Farm,an historical Friends'T-shirts and mugs make great gifts for area and working farm. friends and family.They are for sale by calling • to support its environmental education pro- 650-965-FARM(3276). gram for the benefit of all in our community. Information about Friends' activities, newsletter, • to lessen the burden,financial and otherwise, and meetings: on the City of Mountain View and other participat- 650-965-FARM(3276). ing government agencies who support the Farm. ti �� � � f'>f � qX n Regional Open Space ,,,.,� w` -•haw..,,,,ti„ „r„w,�e,,....�'^-.,,..„� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: September 26, 2001 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650.691-1200 Fax:650.691-0485 9 E-mail:mrosd@openspace.org • Web site: www.operopace.org Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT September 25, 2001 Honorable Liz Kniss Member, Santa Clara Count Board of Supervisors 70 West Hedding Street, 10 floor San Jose, CA 95111 Dear Supervisor Kniss: In May 1996, a Joint Powers Agreement was executed by and between the Midpeninsula Regional Open Space District and the County of Santa Clara, for the purpose of forming the Midpeninsula Regional Open Space District Financing Authority. This Authority provides enhanced opportunities for long-term financing of District land acquisitions, and was created with the full cooperation and endorsement of the County. The Authority Board is comprised of four members of the District's Board of Directors, and the member of the Santa Clara County Board of Supervisors whose district encompasses the greatest territory of the District. That is currently District 5, making you the designated representative on the Authority Board. We are also in receipt of a letter dated January 2, 2001 from the Clerk of the Board of Supervisors indicating that on December 12, 1999 you were appointed as the official County delegate. The Authority Board is required to hold a minimum of one meeting per calendar year. We have scheduled that meeting for Wednesday, October 10, 2001, beginning at 7:15 p.m. here at the District office in Los Altos. It is expected to be a very short meeting, consisting of action to approve the annual financial report. An agenda will be sent to you prior to the meeting. While we expect the Authority Board to have a quorum from members of the District's Board of Directors, you are of course invited and encourage to attend. Please feel free to contact me at (605) 691-1200 if I can answer any questions or provide further information. Sincerely, L. Craig on General Manager LCB:lz cc: MROSD Board of Directors Honorable Donald Gage, Chairperson, Board of Supervisors 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org •Web site:www.openspace.org ( ® �' Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz *General Manager:L.Craig Britton i Pagel of 3 Lisa Zadek From: Gordon Baillie<gbaillie@openspace.org> To: <brooke.stasiakCcompaq.com> Sent: Friday, September 21, 2001 2:54 PM Subject: RE: Complaint against Mountain Bikes at Windy Hill OSP Dear Mr. Brooke, This is in response to your e-mail message concerning illegal mountain bicycle use on trails at Windy Hill Open Space Preserve. We appreciate your kind words about the District's trail maintenance, and will pass your comments along to our field staff. We are also sorry to hear that your i i bicyclists riding on i v been interfered with b mountain b experiences have f y cy g closed trails. It is because of this type of situation that the District closed certain reserves to mountain bicycle use. I will pass your P cY information along to our Rangers to assist them in enforcing the District's regulations regarding appropriate bicycle use. In the last few years we have increased the number of staff who work later shifts, to increase staff safety and to assist in enforcement situations such as the one you describe. Thank you for contacting us, and please feel free to call or e-mail me if I can be of any further assistance. Gordon --------------------------------------------------------------- Gordon Baillie Management Analyst Midpeninsula Regional Open Space District (650) 691-1200 (Office Line) (650) 691-0485 (Facsimile) GBaillieeOpenSpac" www.OpenSpgce.org ----------------------------------------------------------------- C.C. MROSD Board of Directors District Field Staff 9/21/01 Page 2 of 3 ----- Original Message ----- From: Stasiak, Brooke <brooke.stasiak@compaq.com> To: <mrosd@openspace.org> Sent: Thursday, September 13, 2001 5:47 PM Subject: Complaint against Moutain Bikes at Windy Hill OSP Hello, First, let me thank you for an outstanding job you do at the OSPs. I'm an avid trail runner averaging anywhere between 70-90 miles a week. I truly enjoy getting out my maps and linking 3 sometimes 4 parks together to get in a long run. The trails are always kept in great condition and the vistas are breathtaking. I have decided to contact you to log a complaint against mountain bikers in Windy Hill. I encountered, for the third time, mountain bikers on trails that are clearly off limit to them. Yesterday, while running up the Razor Bank Trail, three mountain bikers came around a switchback and almost took me out. The time was exactly 6,15 pm. I was startled to say the least and felt that I could have seriously been injured had I not been accustomed to listening and paying attention as I often do when I run on trails alone. I explained to them that the trail was off limit to mountain bikers and all I got was "oh, we didn't know". These are the some bikers I ran into early this year but on the Hamms Gulch Trail Another single mountain biker startled me in the January timeframe while running on the Lost Trail. These particular mountain bikers all came out around dusk knowing there will be less of a chance of getting caught by park officials, as well as having fewer encounters with runners and/or hikers. Most of the mountain bikers in Windy Hill are pleasant and stick to the designated trails, but unfortunately they are those few that will spoil it for everyone. I'm logging this complaint because the behavior of the mountain bikers is clearly inappropriate. Had I been an older person unable to react quickly, I could have seriously been injured. I worry for this reason. Thank you for taking the time to read this! Kind regards, Brooke Regional Open 5 ce A September 18, 2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Mr. Sedrick Mitchell Deputy Director, External Affairs California Department of Parks and Recreation Office of Grants and Local Services P.O. Box 942896 Sacramento, CA 94296-0001 Subject: Non-Motorized Trails Grant Application Deep Gulch Trail and Hicks Road Staging Area Improvements Almaden Quicksilver County Park Dear Mr. Mitchell: The Midpeninsula Regional Open Space District strongly supports Santa Clara County Parks&Recreation Department's efforts to improve public access to Almaden Quicksilver County Park and respectfully recommends that you grant the requested funding from the Non-Motorized Trails Grant Program. The proposed improvements to Deep Gulch Trail, and construction of the Hicks Road staging area are identified in the Almaden Quicksilver County Park Trails Master Plan and were approved by the Santa Clara County Board of Supervisors in 1998. These two improvements were very much supported by park users and the surrounding community during the master planning process. The Deep Gulch Trail will provide access for pedestrians and equestrians between two historic sites in the park, the Hacienda Furnace Yard and English Camp. Both of these sites are included in the New Almaden National Historic Landmark District, which was listed in the national register in 1963, the first in the nation. The Hicks Road staging area will provide vehicular and trail access to Wood Road Trail in the park. Wood Road Trail is also a designated segment of the Bay Area Ridge Trail and the deAnza Trail,two regionally significant trails. The staging area will also provide access to adjacent Sierra Azul Open Space Preserve which is owned and managed by the District. Segments of the Ridge and deAnza Trails are also within the open space preserve. Once the staging area is completed, approximately seventeen contiguous miles of both the Ridge and deAnza Trails can be dedicated. With outdoor recreation opportunities being such a valued benefit to our society,the Santa Clara County Parks and Recreation Department provides an invaluable service. Their commitment to ensuring and improving these benefits improves the quality of life for all of us and makes our region one of the most beautiful and most livable. Sincerel L. Craig Britton General Manager LCB:dv cc: Paul Romero, Santa Clara Co. Dept. of Parks and Recreation MROSD Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 d Phone:650-691-1200 Fax:650-691-0485 + E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera!Manager:L.Craig Britton INTEROFFICE MEMORANDUM Sept. 25, 2001 TO: L. Craig Britton, General Manger FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month August Year 2001 VIOLATIONS CITES TOTALS CRIMES TOTALS Bicycles Auto burglary 2 Closed area 0 4 Unauthorized bench installation I Speed 2 12 Suspicious person w/weapon I Helmet 2 10 Sexual battery 1 Night-riding 0 3 Using destructive device I Unsafe operation 0 0 Marijuana cultivation 7 Dogs Prohibited area 2 4 ACCIDENTSANCIDENTS Off-leash 4 8 Bicycle accident 5 Off-road vehicles 0 4 Equestrian accident 0 Closed area 0 0 Hiking/running accident 4 After hours 2 8 Other first aid 1 Fishing 0 0 Search&Rescue 1 Vandalism 0 6 Vehicle accident 2 Parking 21 28 LZ air evacuation I Parking after hours 5 28 Fire 1 Dumping/littering 0 0 Campfires 0 1 ENFORCEMENT Camping 0 0 Parking citations 26 Weapons Other citations 13 Actual contact 0 0 Written warnings 67 Report only 0 1 Arrests 0 Evidence of 0 1 Police assistance 4 Poss child pornography 0 1 Smoking 0 4 MUTUAL AID Fireworks 1 1 Accident 2 Filming w/out a permit 0 1 Power lines down 1 Law enforcement 0 Landing zone off-site SUMMARIES OF SIGNIFICANT INCIDENTS Aug. I A person was issued a misdemeanor citation for discharging firecrackers and verbally warned for smoking at El Corte de Madera OSP. S. Anderson-Minshall. Aug. 6 A visitor reported by telephone to T. Lausten that an unknown elderly man in Rancho San Antonio County Park had fondled her. A report was completed and the visitor was urged to call the Sheriff's Dept. to report the crime. B. Malone contacted the Sheriff's Dept. and determined that the incident was being investigated. Aug. 7 One-thousand four hundred seventy-one mature marijuana plants were removed from South Skyline Area open space preserves and surrounding private property. This was part of San Mateo County Drug Enforcement Task Force and the California Department of Justice Campaign Against Marijuana Production(CAMP). Skyline Ridge and Long Ridge were utilized as helicopter landing zones. L. Paterson, B. Downing. Aug. 7 A film crew consisting of eight vehicles was filming a corporate promotional video near the Alpine pullout at Russian Ridge OSP. They did not have a permit. The filming was discovered by C. Beckman, who was off-duty riding his bicycle. He was delayed from riding through the shoot location. The producer was issued a written warning and told to contact the main office for permits. S. Anderson-Minshall. Aug. 12 A gate was vandalized in Sierra Azul and child pornography was found nearby by T. Lausten. Aug. 12 The resident ranger at Monte Bello OSP heard the discharge of large caliber firearms at 12:25 a.m. Fish and Game was notified. L. Paterson Aug. 14 An unoccupied vehicle was found in Sierra Azul that had been driven through a fence. J. Smith conducted a license plate check and determined the vehicle was stolen. CHP towed the vehicle and CDF cleaned up a small gas leak. Aug. 15 At least four auto burglaries have occurred at Skyline Ridge OSP. The report was second- hand been identified. hand and the victims have not b e o de Aug. 16 A small roadside grass fire occurred at Monte Bello OSP when the County roads mower sparked a fire. The road crew extinguished the fire with fire extinguishers. D. Danielson. p g Aug. 17 Ranger C. Barresi located and transported two lost hikers from the Phlegar Estate (National Park Service property, GGNRA). San Mateo County requested help as no sheriff's deputies or National Park staff were available. Aug. 21 A person hiking with an axe-headed walking stick was seen by visitors on two occasions at Windy Hill OSP. B. Downing. Aug. 27 A large marijuana garden in Sierra Azul was observed from the air by CAMP. Officers from allied agencies removed over 4,500 plants with the assistance of a helicopter. J. Smith represented the District. Aug. 27 A second large marijuana garden in Sierra Azul was observed by CAMP. Officers from allied agencies removed over 1,200 plants with the assistance of a helicopter. J. Smith represented the District. Aug. 28 Multiple marijuana gardens in El Sereno were observed by CAMP. Officers from allied agencies removed over 1,800 plants. J. Smith represented the District. Aug. 28 The remains of what appeared to be a nail bomb were observed in a restroom in Sierra Azul. B. Malone secured the area and contacted Los Gatos Police. The police responded and handled the removal of the device. Aug. 28 An unauthorized concrete and wooden park bench was installed near Sausal Pond at Windy Hill OSP. The bench has been removed and placed in storage. L. Paterson. Vandalism: 8 Paint remover was sprayed on two regulatory signs in Sierra Azul OSP. 8 A gate in Sierra Azul OSP was spray painted. 8 A boundary plaque was removed in Sierra Azul. 12 A gate was bent and hinges were removed in Sierra Azul. 12 A map box at Purisima was destroyed and a preserve hours sign was damaged. 25 At the Skyline Ridge circle lot entrance two split rails and one post sustained vehicle damage.