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HomeMy Public PortalAbout20011114 - Agendas Packet - Board of Directors (BOD) - 01-24 f _ Regional OpensWe MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-24 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 7:30 p.m. Wednesday,November 14, 2001 330 Distel Circle Los Altos, California AGENDA* 7:30* ROLL CALL ** ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA ADOPTION OF CONSENT CALENDAR—P. Siemens *** WRITTEN COMMUNICATION BOARD BUSINESS 7:40* 1 Authorization to Contract with the California Conservation Corps for Resource Restoration Services at Pulgas Ridge Open Space Preserve;Determine that the Proposed Project is Categorically Exempt from the California Environmental Quality Act(CEQA) Based on the Findings Contained in this Report;Authorize the General Manager to Execute a Contract with the California Conservation Corps. In an Amount Not to Exceed $27,000 to Provide Resource Restoration Services at Pulgas Ridge Open Space Preserve —S. Hooper 8:10* 2 Tentative Adoption of an Amendment to the Use and Management Plan for the Installation of the Betsy Crowder Memorial Bench and Recommendations for Actions in Support of Interpretation at Windy Hill Open Space Preserve;Determine that the Recommended Actions are Categorically Exempt Under the California Environmental Quality Act(CEQA)as Set Out in This Report;Tentatively Adopt the Use and Management Committee's Recommendation to Amend the Use and Management Plan to Install a Memorial Bench With a Plaque Honoring Former Director Betsy Crowder; Accept the Use and Management Committee's Recommendations for Increasing Interpretive Opportunities at Windy Hill Open Space Preserve and Direct Staff to Begin Implementing these Recommendations—A. Ruiz 8:30* 3 Tentative Adoption of an Amendment to the Use and Management Plan for the Mt. Umunhurn Area of Sierra Azul Open Space Preserve;Determine that the Proposed ' Board f Supervisor's Approval of the Project was Analyzed in the Santa Clara.Coun s oa d o S 0 J y h' Pe PP Almaden Quicksilver County Park Trails Master Plan and Mitigated Negative Declaration;Tentatively Adopt the Use and Management Committee's Recommendation to Amend the Use and Management Plan for the Mt. Umunhum Area of Sierra Azul Open Space Preserve for the Development of Public Access Improvements at Mt. Umunhum Road—D. Vu 330 Distel Circle • Los Altos, CA 94022-1404 = Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org *Web site:www.openspace.org ftt-f ®« Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Meeting 0 1-24 Page 2 8:50* 4 Determine that the Recommended Action is Exempt From the California Environmental Quality Act(CEQA)Under Section 15269(c)of the Guidelines as Specific Actions Necessary to Prevent or Mitigate an Emergency;Determine that the Specific Actions Proposed are Necessary to Prevent or Mitigate an Emergency Situation and to Therefore Waive Formal Bidding for this Contract;Authorize the General Manager to Execute Contracts with T.K.O. General Engineering and Construction,Inc. and Such Other Contractors as May be Necessary, in an Amount Not to Exceed$45,000 for Emergency Slope Stabilization at El Corte de Madera Open Space Preserve—D. Simmons 8:55* 5 Award of Contract for the Paving and Repair to the Driveway at Thornewood Open Space Preserve; Authorize the General Manager to Enter into a Contract with Bay Area Asphalt&Cement Works of San Jose, CA for an Amount Not to Exceed$36,673 (Base Bid of$31,673 Plus a$5,000 Contingency), for Paving and Repairs to the Driveway at Thornewood Open Space Preserve—J. Cahill 9:00* 6 Award of Contract for Roof Replacement of the"Red Barn";Authorize the General Manager to Enter into a Contract with J. A. Font Roofing, Palo Alto, CA for the Base Bid Amount of$32,450,Plus a Contingency Amount of$7,000,for a Total Contract Amount Not to Exceed$39,450 for the Roof Replacement of Approximately 3,825 Square Feet of the"Red Barn"Located in La Honda Creek Open Space Preserve— S.Welaratna 7 Authorize the General Manager to Execute a Purchase Contract with Peninsula Communications for Two Radio Repeaters at a Cost of$10,867.99;Authorize the General Manager to Execute a Purchase Contract with Motorola,Inc. for Two Radio Antennas, Cabinet, and Accessories at a Cost of$4,115.80—D.Topley 8 Approve the Closure of the Administrative Office During the Period of December 24, 2001 Through January 1,2002, in Observance of the Year-End Holidays Administrative office staff and Area Superintendents—S.Thielfoldt REVISED CLAIMS 9:15* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. 9:30* ADJOURNMENT Times are estimated and items may appear earlier or later than listed Agenda is subject to change of order. To ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. eeional C De/ ftce DRAFT RESPONSE PREPARED BY STAFF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT InR BOARD CONSIDERATION Mr.W. Melvin Brown, M.D. P. O. Box 5447 San Mateo CA 94402 RE: Volunteer Liability Form Midpeninsula Regional Open Space District Dear Mr. Brown: Thank you for your letter dated September 18,2001,which was considered by the full Board of Directors at their regular public meetings on October 24 and November 14,2001. Please excuse the delay in answering your letter, but this response took considerable research by our staff. The Midpeninsula Regional Open Space District is appreciative of the volunteer work you have done for the District through Peninsula Open Space Trust(POST). The District is aware of your knowledge and history with the casements you have monitored and is happy to hear you are willing to continue working directly with the District. We apologize if you have felt mistreated in the District's response regarding Volunteer Liability forms. This was certainly not our intent. Your letter mentions a District form central to the cause of concern: we assume this to be the Volunteer Agreement and Release of Liability form. Many public agencies have liability release forms and/or clauses to protect themselves against the risk of lawsuits originating from circumstances out of their agency's control. Unfortunately, in this litigious climate and with large volunteer programs,public agencies cannot protect themselves against frivolous lawsuits without releases such as these. We know valued volunteers like you are not the problem,but we, as stewards not only of open space,but also of public tax dollars,cannot knowingly jeopardize the District. The language of the liability release form is not intended to indicate any suspicion of a volunteer's actions or to impugn him or her in any way. In fact,just the opposite is true;we wish to eliminate those who would seek an opportunity to gain at the expense of others through frivolous lawsuits. However,as a result of your thoughts and the information gathered from other agencies,we are reviewing the language of our liability policy as it pertains to volunteers. Samples of similar releases of liability from other agencies are enclosed for your review. We greatly value the volunteers who generously give their time and energy to the District. This is why we continuously attempt to exceed accepted standards when it comes to the safety of our volunteers by providing them with the same Worker's Compensation coverage we provide to our staff. Our staff are well trained in managing risks associated with the volunteer programs and treat volunteers with the utmost respect and concern. The District has benefited from your assistance to us as a POST volunteer. I hope you will find it possible to continue to work directly with the District. Sincerely, Pete Siemens, President Board of Directors PS:tf.lz encl. cc: MROSD Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,KennethyC.�Nitz m General Manager:L.Craig Britton Sent By: S.C.COUNTY MENDOZA; of 4088468821 ; Mar-6 0.03AM; Page 2/3 Santa Clara County Parks VOiuntemrs VOLUNTEER aERViCE AGREEMENT rs r0 F i u-W o BY VOLUNTEERis '"""— JOS TITLE PARK OR PROGRAM APPLICANT NAME ._._ NIGHT PHONE M OAY PHONE!1 Crry "'� STA1E zIP CODE ADDRESS DO YOU HAVE ANY HEALTH LIMITATIONS WHICH MAY RESTRICT YOUR PERFORMANCE OF ASSIGNED DU TIES: (Circle One) YES NO if Yes explain: ARE YOU UNDER 18 YEARS OF AGE:(Circle One) YES NO IF YES,YOUR PARENT OR LEGAL GUARDIAN MUST READ AND SIGN THE DISCLAIMER BELOW. AS REQUIRED UNDER CALIFORNIA STATE LAW,CERTAIN POSITIONS MAY REQUIRE THAT VOLUNTEERS BE FINGERPRINTED.FOR MORE INFORMATION CALL(408)8 DISCLAIMER761. I agree to volunteer my services to accomplish the work I conduct and to assist the Santa Clara County Perks and Recreation Department(SCCPRD),understanding that I am not replacing any regular SCCPRD employee. I wilt comply with all SCCPRD policies,rules,regulations,directives and instructions. 1 understand that in the event of personal injury to myself,my medical/hospital insurance policy will act as Drimary coverage.In the event I do not have insurance,1 understand i will be covered with Santa Clara County Excess Policy up to a li of$5,000 per occurrence. I acknowledge that as a volunteer,I am afforded the same confidentiality as a paid employee. I understan 1 have the right to review my personnel information under the information Practices Act,Civil Code Section 1798.17,unless exempt b law. I acknowledge this agreement is valid for the period of time stated on the reverse side.Modification must undersigned by myself and a SCCPRD representative. I understand that SCCPRD agrees to provide technical assistance and material,as needed,that are avai ble to alccompiis the work 1 will be participating in. By signing this document i acknowledge that 1 am a citizen,or legal resident,of he United States of Ame ica.I solemnly affirm all that I will support the Constitution;fend the Constitution I take his obligation freely,without anyates ,mental reservat on or purpose off ova"n and domestic;that ;and thatar true faith will well allegiance and faithfully discharge the duties upon which I am about to enter. of its respective employee$,officers or nts may be held I understand and agree at the County of Stints Clara,nar any a result of participation in this tide in any way fell'any injury,death or other damages to me,my tamily,or heirs that may occur as activity,or as a result of negfigence of any Party,whether Passfvek or By signing this disciaimer I agree to the above statements and conditions. DATE: VOLUNTEER SIGNATURE: PARENT R LEGAL EGAL GUARDIAN SIG"ATURE: DATE: EMERGENCY NOTIFICATION IN CASE OF ACCIDENT,SERIOUS ILLNESS,OR EMERGENCY,LEAVE THE NAMES OF WHOM YOU WISH T BE NOTIFIED. DAY PHONE• 'ENT PHONE• F1RS7 CONTACT NAM;e —---- CITYSTA7E Z�C.ODE ADDRESS DAYTMiB PHONE+1 MGM PHONE N SECOND CONTACT NAME CITY STATE zip CODE ADDRESS 'Feb-23-01 10. 17A Messini /Heeger 650-328-4114 P.02 Project Attendance Report Project Date------ Project Narne Project Manager All volunteers must read and agree to the W10-Ing waiver I understand that 1, and/or my minor child or word, are voluntarily spending the day impact. 0 110"Prol'it charitable as 0 volunteer for Commrqy COMMUNITY Area, organization, and a community service Qigonizarion in the greater San Francisco Boy I attest that 1 am over 'a Years of age, Physically lift and prepared for this event and P ACT grant full Permission for community imp Oil related activities. I and act, its nonprofit Partner agencies, and its Officers and directors, partners, employees, agents, of volunteers ("Releasees"), to use Photographs, video, and audio of me, my child at word, and quotations from me, MY Child or word, in accounts, promotions and publications of this event and these activities, and I hereby waive my right Of Publicity In connection with such uses. Community Impact does not Provide Workers compensation Insurance coverage for volunteer participants who are excluded from requirements for such coverage by low. In connection with MY voluntary involvement in activities for Community Impact, I hereby agree, for myself. my child or word, my heirs, assigns. executors and administrators to release and discharge Rel"sojes from an Claims, demands and GCW4$ for i1juries at death sustained to my person, my child or word and/or d"e to of Jestructim ion at theft of my property or that Of MY Child at word,and to the Property of others as 0 result Of MY involvement in such activities, whether or not resulting rrom MY negligence of the neg*nc* of any other individit'st or fftm accidents without nark; or from the intentional act of other 1114114640k and I agree to nekast and held Release*, harmless rrom any cause or actsom claim of actions there front. snit rising Iattest that my attendance and involvement in such activities, and that of my child or ward, is fully voluntary, that 1, an d1or my child or word, are Participating at mYltheir own risk, and that I ftjkyt�ad the foregoing terms and "M phone Work phone City Projects? Guests) notes Kristina Rockhold 650-776-4799 650 965-0242 Palo Alto Signature; Kristina@C0Mrnunity1MpaCt.org Community Impact • 721 Central Avenue, Mountain View, CA 94043 • (650) 765.0242 Note. This list is CONFIDENTIAL and is for use ONLY by Community trnpact, VOLUNTEER'S INDEMNITY, RELEASE AND WAIVER OF ALL CLAIMS My name. is I am over the age of 18 years. It is my intention to perform voluntary services without compensation of any kind for the City of Pacifica in the project listed here. I have read the attached project description. I am fully aware of the possible hazards of volunteering for this project and I am aware that in volunteering I may incur personal injury and/or property damage. I desire to release the City of Pacifica from any financial responsibility for any personal injury and/or property damage that I may incur as a result of my voluntary service, even if it results in whole or in part from the negligence of the City or its volunteers. I understand that, but for this release, the City would not accept my offer of volunteering service to the City. I understand that even after I sign this release the City is not obligated to accept my offer of volunteering service to the City. I understand and have been advised that I may have rights under Section 1542 of the Civil Code of California, which reads as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor." I expressly waive on behalf of myself, my heirs, successors or assigns, any rights conferred under that code section, as well as any similar law of any state or territory of the United States. On behalf of myself, my heirs, successors or assigns, I release the City and all its employees or officers, and waive all claims against them for personal injury (including, but not limited to, death) and/or property damage I may incur as a volunteer, including damage incurred as a result of negligence of any employee, agent or officer of the City of Pacifica. I agree to hold harmless, indemnify and defend the City of Pacifica, its officers and employees, from any and all claims, damages, dematids, rights and causes of action of any kind that I may have on account of or in any way connected to my volunteer services. I HAVE READ AND VOLUNTARILY SIGN THIS INDEMNITY, RELEASE AND WAIVER OF LIABILITY. No promise, inducement or agreement has been made to me to induce me to release the City of Pacifica from liability for any personal injury, death or property damage incurred by me as a result of my volunteer services, nor has any promise, inducement, or agreement been made to me in return for the express waiver of rights referred to above. r (GUNTY OF SAN MATECO Parks and Recreation Division giant.Infor> Lath for ' ►ItAe6r �rrk> ar The Parks and Recreation Division appreciates your offer to perform volunteer work in the County Parks. Positive action by public-spirited individuals such as yourself helps the Department to preserve and maintain the County Park System for the use and enjoyment of our citizens. There are several points that you, as a volunteer, should be aware of before you undertake any work in the County Park System. They are: 1. You are not an employee of the County and will not receive pay or other goods for work performed. 2. All of your service will be on a strictly voluntary basis, and you cannot be required by any of the Park staff or anyone else to do any work which you do not wish to do. 3. No contract exists between the County and either yourself or your organization covering your work within the Park. 4. The County does not carry Worker's Compensation Insurance covering you in the event of your injury while working within the Park, However, the County does carry Accident and Health Insurance for you should you be injured as a result of your volunteer activities. If you do injure yourself, report your injury immediately to your Park Department Volunteer Activity Leader. The Activity Leader can provide you with the extent and type of insurance coverage the County does provide. S. You are requested not to attempt work that you are not familiar with, nor to use unfamiliar or unsafe tools. Ask far an explanation or instruction and the Park staff will show you the safe way to do it. 6. "Hold Harmless Agreement" The volunteer agrees to defend, indemnify and hold harmless, the County and its officers, employees, servants and agents thereof from any and all claims, suits or actions for injuries to persons, including death, and damage to property of others or of the volunteer that may arise from or result in any way from the operation of this Agreement. If any of these points are unclear to you, ask a member of the Park staff to explain them. Please supply the information requested below and indicate that you have read and agree to the foregoing points, including the Hold Harmless Agreement, by signing your name in the space provided. Volut}teer's Information cpleaae Vjuj: Name: Street Address: Phone: (�� City, State, Zap. Group or Agency Affiliation (if any) (please ptittr): Name: Group Leader: Emergency Contact (Please paint): Name: Street Address: Phone: City,State, Zip: 1 understand and agree to the points listed above Supervisor: including the Hold Harmless Agreement; Park Unit: Date: Comments: Volunteer's signature Date Note: If the volunteer is a mina,signature must be that of pareot(s)or guardian Once again, thank you for your help in preserving and maintaining your County Park System. We appreciate your help and hope that this will be a rewarding experience for you. Copies:Top-Office, Middle-Unit. Bottom-Volunteer MIDPENINSULA REGIONAL OPEN SPACE DISTRICT VOLUNTEER AGREEMENT AND RELEASE OF LIABILITY Volunteer Category: ❑ Docent ❑Crew Leader ❑ Office (Check all that apply) ❑Preserve Partner ❑Trail Patrol ❑Community Outreach agree to serve as a volunteer of the Midpeninsula Regional Open Space District. I am 18 years of age or older. (Minors must have a parent or legal guardian complete and sign this Agreement). I hereby agree to the following: 1. I will comply with the District's Land Use Regulations,No. 93-1, regarding proper use of District land at all times. 2. I will adhere to the procedures as set out in the District "Volunteer Involvement Program Guide". 3. If volunteering as a Docent or Trail Patrol, I agree to commit to a minimum of one year of service after the completion of my training. 4. It is my desire and intention to perform voluntary services without compensation of any kind for the Midpeninsula Regional Open Space District. 5. I am fully aware of the possible hazards of volunteering for the District and I am aware that in volunteering I may incur personal injury and/or property damage. I understand that my volunteer services may include a variety of physical hazards, including but not limited to, the use of tools, poison oak, extremely rugged, uneven and steep terrain, ticks and rattlesnakes. 6. 1 attest that I am physically fit, able and qualified to participate in this volunteer activity. I am participating in these activities with knowledge of the risks involved and I hereby agree to accept any and all risks of injury or death. 7. Release of Liability: I hereby release the District from any claims, lawsuits, or actions I, my heirs, or legal representatives may have for any personal injury and/or property damage I may incur as a result of my voluntary services, or as a result of negligence of any party. 8. I will assume responsibility for any property damage or injury to any person caused by me while using equipment so furnished or while participating in said project, activity and/or program. 9. I understand that, but for this release of liability, the District would not accept my offer of volunteering service. 10. I understand that under Labor Code Sections 3361.5 and 3363.5 I am deemed to be an employee of the District solely for purposes of workers' compensation insurance while performing authorized volunteer services for the District. I HAVE READ AND VOLUNTARILY SIGN THIS AGREEMENT AND RELEASE OF LIABILITY. This release of all liability is entered into this day of , at , CA. Print Name: Signature: IF VOLUNTEER IS A MINOR, PLEASE COMPLETE SIDE TWO. _ ... r .......------ M DPEININSULA REGIONAL OPEN SPACE DISTRICT VOLUNTEER AGREEMENT AND RELEASE OF LIABILITY Specal'Projeet Volunteer agree to serve as a volunteer of the Midpeninsula Regional Open Space District. I am 18 years of age or older. (Minors must have a parent or legal guardian complete and sign this Agreement). I hereby agree to the following: 1. I will comply with the District's Land Use Regulations,No. 93-1, regarding proper use of District land at all times. 2. I will adhere to the procedures as set out in the District "Volunteer Involvement Program Guide". 3. If volunteering as a Docent or for Trail Patrol, I agree to commit to a minimum of one year of service after the completion of my training. 4. It is my desire and intention to perform voluntary services without compensation of any kind for the Midpeninsula Regional Open Space District. 5. I am fully aware of the possible hazards of volunteering for the District and I am aware that in volunteering I may incur personal injury and/or property damage. I understand that my volunteer services may include a variety of physical hazards, including but not limited to, the use of tools, poison oak, extremely rugged, uneven and steep terrain,ticks and rattlesnakes. 6. 1 attest that I am physically fit, able and qualified to participate in this volunteer activity. I am participating in these activities with knowledge of the risks involved and I hereby agree to accept any and all risks of injury or death. 7. Release of Liability: I hereby release the District from any claims, lawsuits, or actions I, my heirs, or legal representatives may have for any personal injury and/or property damage I may incur as a result of my voluntary services, or as a result of negligence of any party. 8. I will assume responsibility for any property damage or injury t any person caused by me while using equipment so furnished or while participating in said project, activity and/or program. 9. I understand that, but for this release of liability, the District would not accept my offer of volunteering service. I HAVE READ AND VOLUNTARILY SIGN THIS AGREEMENT AND RELEASE OF LIABILITY. This release of all liability is entered into this day of , at , CA. Print Name: Signature: IF VOLUNTEER IS A MINOR, PLEASE COMPLETE SIDE TWO. 1 y MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Name of Minor: Name of Parent or Legal Guardian: Address: Telephone• I HAVE READ AND VOLUNTARILY SIGN THIS AGREEMENT AND RELEASE OF LIABILITY. Signature of Parent or Guardian Regional Open SJWe ------------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-122 Meeting 01-24 November 14, 2001 AGENDA ITEM I AGENDA ITEM Authorization to Contract with the California Conservatio Corps fo" esource Restoration Services at Pulgas Ridge Open Space Preserve GENERAL MANAGER'S RECOMMENDATIO 1. Determine that the proposed project is categorically exempt from the California vironmental Quality Act(CEQA)based on the findings contained in this report. 2. Authorize the General Manager to execute a contract with the California Conservation Corps in an amount not to exceed$27,000 to provide resource restoration services at Pulgas Ridge Open Space Preserve. BACKGROUND Habitat restoration of Pulgas Ridge Open Space Preserve has been a priority since the District acquired the initial property in 1983. In 1994 a comprehensive restoration plan was written for the preserve and in 1995 the implementation of the plan was first identified in the Planning Department's Action Plan and approved with a budget of$10,000 (see Reports R-95-29 and R-95-31). In 1998,the Pulgas Ridge Habitat Restoration Project was moved to the Operation Department's Action Plan and approved with a budget of$15,400 (see Reports R- 98-37 and R-98-40). In the 1999-2000 Action Plan, the Pulgas Ridge Habitat Restoration Project became a key project with an approved budget of$27,000 (see Reports R-99-52 and R-99-50). Restoration efforts increased significantly, utilizing the California Conservation Corps(CCC)members and volunteers under the direction of District staff. This restoration project remains a key project in the 2001-2002 Action Plan (see Report R-01-35). The Board- approved 2001-2002 Budget includes $30,000 for non-native plant removal and native plant re-vegetation at Pulgas Ridge(see Report R-01-45). On May 9, 2001 you were presented with a progress report and time line, documenting the history of the project and outlining the planned restoration work for this year(see Report R-0I- 59). Since 1997 the work of the CCC has been an important element of the Pulgas Ridge Habitat Restoration Project. Working under the supervision of District staff,the CCC has been utilized for cutting and hauling eucalyptus and acacia trees,treating stumps, chipping branches,pulling broom, and preparing sites for seeding with native plant species. The habitat restoration at Pulgas Ridge is a phased project which is planned to continue at least through the year 2017 (a 20 year program). DISCUSSION Staff is now seeking Board authorization to execute a contract with the CCC to provide the necessary services to conduct the planned restoration work at Pulgas Ridge for fiscal 2001-2002, which will include the removal of no 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 . E-mail:mrosd@openspace.org •Web site:www.openspace.org ®.a" Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-122 Page 2 more than 22 eucalyptus trees. Compensation for these services is based on a fixed fee not to exceed$27,000 and will provide approximately 20 days use of CCC work crews. The contract provides for the removal of eucalyptus trees already identified for removal within the Pulgas Ridge habitat restoration area. There have been no other contracts at Pulgas Ridge with the CCC this fiscal year. These eucalyptus trees were not removed during the previous phases of the project to avoid erosion and damage to native vegetation that would have resulted from the use heavy equipment. All of these trees are on a hillside away from the trail and access road, encroaching into the native plant communities below(see attached map). The CCC will cut branches and logs into small sections that can be hand-carried to the road for disposal. Removing these trees lower in the canyon now and postponing the removal of the larger trees along the ridgeline and trail system until a later phase of the project is consistent with past Board direction. The exact number of trees to be removed will depend on the amount of labor involved. Log rounds, which cannot be chipped on site, will be converted to firewood. The site will be left in a clean state, with no slash piles. Bare soil will be seeded and/or mulched. CEOA COMPLIANCE The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(the California Environmental Quality Act) under Sections 15301 (h) and(i) of the CEQA Guidelines as follows: Section 15301 exempts the maintenance and minor alteration of existing public facilities, with no expansion of existing use. Examples include maintenance of native growth. Section 15301(h) allows maintenance of existing native growth and(1)the maintenance of wildlife habitat areas to protect wildlife resources. The tree removal, which is a component of the restoration plan for the preserve, is designed to increase the four native communities originally occupying the area(coast live oak and blue oak woodland, coastal sage scrub, and chaparral). Tree removal reduces shade and increases germination of native seedling plants requiring sun. Recent visits to the tree removal site revealed several native plants which have sprouted naturally in areas previously devoid of any life but eucalyptus litter. These plant species include oak, toyon,manzanita, chemise, and coyote bush. This restoration project will also promote the health and preservation of wildlife in the area by restoring and preserving native habitat. There will be no expansion of public recreational use as the result of this project. PUBLIC NOTIFICATION Notice of this Board agenda item was mailed to more than 500 adjoining owners and interested parties. Notices were also posted on November 3 at five locations on the preserve. Prepared by: Stan Hooper, Acting Resource Management Specialist Contact person: Same as above 1 • 0 PULGAS RIDGE HABITAT RESTORATION AREA Pulgas Ridge Open Space Preserve a, r w A c �0 Q O A rad Trail �--•. , #�011y Project Site `.uV , an T� paterT, Hassler Loop � . Trail \ ,6Pp r I i REGIONAL MAP 0 900 1800 Feet PULGAS RIDGE HABITAT RESTORATION AREA Pulgas Ridge Open Space Preserve C) om Trees Proposed M"M For Removal ♦ \���" 9V a ...""'�•, Tank • "*I'"",.,, —............ .. �-.. Hassler Loop Traill h '`�ass/er 1 i ♦ti` `►`, OOp Trail 1 � I • Eucalyptus Trees — Management PROJECT AREA 0 400 800 Feet Regional Open SjWe 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-133 Meeting 01-24 November 14, 2001 AGENDA ITEM 2 AGENDA ITEM Tentative Adoption of an Amendment to the Use and Management Plan for Windy Hill Open Space Preserve for the Installation of the Betsy Crowder Memo al Bench and Recommendations in Support of Interpretation at Windy Hill Open Space Presery GENERAL MANAGER'S RECOMMENDATI 1. Determine that the recommended actions are categorically exempt under the California Environmental Quality Act (CEQA) as set out in this report. 2. Tentatively adopt the Use and Management Committee's recommendation to amend the Use and Management Plan for Windy Hill Open Space Preserve to install a memorial bench with a plaque honoring former Director Betsy Crowder. 3. Accept the Use and Management Committee's recommendations for increasing interpretive opportunities at Windy Hill Open Space Preserve and direct staff to begin implementing these recommendations. BACKGROUND On October 25, 2001, the Use and Management Committee reviewed two items for Windy Hill: a proposal to install the Betsy Crowder Memorial Bench and a Board directive to evaluate potential interpretation opportunities at the preserve. The proposal for a memorial bench was first identified after representatives from the Town of Portola Valley approached the District with a desire to commemorate former Director Betsy Crowder. Ms. Crowder is remembered as an ardent and dedicated open space activist who was committed to local and regional trails and conservation efforts and who served as a District Board representative for eleven years. She was also highly active within her home community of Portola Valley, which she helped incorporate, in an effort to preserve its rural character and limit encroaching development. In September, the Legislative, Finance, and Public Affairs Committee met with the Assistant Town Administrator and Wendy Crowder to review the Town's proposal. After the Committee approved the proposal in concept, the item was forwarded to the Use and Management Committee to review the preferred bench location. At its October meeting, the Use and Management Committee approved the bench location, determined that the site was consistent with the Bench Siting Criteria, and is now forwarding the proposal to the full Board of Directors for consideration as a Use and Management Plan Amendment. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera!Manager:L.Craig Britton I R-01-133 Page 2 At its October meeting, the Use and Management Committee also evaluated potential new interpretation opportunities for Windy Hill. This item stems from a Board directive given at its regular meeting of September 12, 2001. In response, the Use and Management Committee,with technical assistance from staff, considered potential interpretive themes for the preserve, recurrent themes found elsewhere at other preserves, and the benefits and limits of various options for interpretation. DISCUSSION Betsy Crowder Memorial Bench The proposed site for a commemorative bench with plaque has been selected at Windy Hill Open Space Preserve along the upper end of the Betsy Crowder Trail (see Exhibits A and B). The site lies in a grassy meadow near two large oak trees overlooking views of Portola Valley and Palo Alto's Arastradero Preserve. The donated bench is made of unstained redwood that is lightly treated to allow the wood to weather naturally. A small bronze plaque with the inscription "In Memory of Betsy Crowder" is centered on the front of the upper backrest. The proposed bench site is located in close proximity (within 10 feet) of the Betsy Crowder Trail. Minor mowing and surface grading would be needed to establish a small pad for installation. Footings buried underground would be added to secure the bench. After the bench is installed, field crew would maintain and mow the area surrounding the bench concurrently with the scheduled maintenance of the Betsy Crowder Trail. Opportunities for Interpretation The Use and Management Committee evaluated three separate options of interpretation,namely: a self-guided trail, an interpretive brochure, and docent-led interpretive hikes. The Committee considered the potential effectiveness of each option, given the characteristics of the preserve, and also considered the potential success for continued, long-term use and interest by preserve visitors in order to arrive at a recommendation that combines key features from each of the three options for interpretation. First, the Committee recommends installing an interpretive sign at Sausal Pond, recognizing that the pond offers an excellent potential for successful interpretation due to the concentration of unique resources and its attraction as a major point of interest in the preserve. The interpretive sign would be installed as part of the Board-approved Sausal Pond observation area project that is scheduled to begin during the spring of 2002. Second, the Committee recommends revising and enriching the content of the existing preserve brochure to include supplemental interpretive information. The supplemental interpretive information would be added at the next scheduled brochure revision. Third, the Committee recommends that staff actively recruit volunteers who are interested in offering docent-led interpretive hikes at Windy Hill. Staff would provide the necessary resources R-01-133 Page 3 and training to help with the interpretation. Currently, the only docent-led hikes offered at this preserve are "strenuous" and do not lend themselves well to more passive interpretation. Staff would seek to expand the Hikes and Walks offered at Windy Hill by adding interpretive hikes, which could be tailored for specific visitor groups and varied by season and subject matter to greater encourage interest and g participation. In summary, the Use and Management Committee recommends enhancing the interpretative opportunities at Windy Hill through interpretative signage at Sausal Pond, the addition of supplemental interpretive text to the preserve brochure, and the addition of interpretive hikes to the Hikes and Walks offered at Windy Hill. CEQA COMPLIANCE The District concludes that the Betsy Crowder Memorial Bench project would not have a significant effect on the environment and is categorically exempt from the California Environmental Quality Act (CEQA) under Article 19, Sections 15303 and 15304 as follows: Section 15303 exempts construction of limited, small, new facilities. The project would consist of a new bench addition to the preserve. Section 15304 exempts certain minor alternations of land, water, or vegetation. The project would require minor surface grading and vegetation removal, mostly in the form of mowing, to install the proposed bench. The District concludes that the recommended Board directive to expand interpretive opportunities at Windy Hill Open Space Preserve as described in this report would not have a significant effect on the environment and is categorically exempt from CEQA under Section 15061(b)(3) as follows: Section 15061(b)(3) exempts activities from CEQA when it can be seen with certainty that there is no possibility that the activities may have a significant effect on the environment. The activities include the installation of an interpretive sign, adding text language to an existing preserve brochure, and encouraging docents to lead interpretive hikes. PUBLIC NOTIFICATION A copy of the agenda was sent to all interested parties and to adjoining neighbors located within 300 feet of the boundary of Windy Hill Open Space Preserve. Prepared by: Ana Ruiz, Open Space Planner Contact Person: Same as above 1 WINDY L OPEN SPACE P SERVE MID PENIN LA REGIONAL OPEN SPACE STRICT N o :y- H00 , 0.6 Proposed Bench Location �^ Ride 0 \ 1 1200 Spring g Trail .3 10.1 1.6 sequo laoo �`_ 1Tra�l H01) K 'PP.��"" �K0.2 f Pndi 0.4 � 0.2( •,r! nniversary Trail . �e•�^ 0.7 / �� \` / Preserve entrance from gate WH06 off Alpine Road is open for public use Hamm_% f on weekends only. Please watch rn for posted updates on the closure. 6 • Hamms Gulch Tra' 2. / A "1 V 0.4 0.2 / 0. 0.4� r•'•.J ou • i S 1000 ` At ad e (WH02)• 1200 1400 Kati° N / 1600�• C'v• Lost Trail •� 1800 2.3j �•'Y Attention Equestrians: Lost,Hamms Gulch,and Razorback Ridge Trails 0.4 are closed seasonally.Check trail conditions by calling the District office. EXHIBIT A 0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0 One Mile Map Legend Trail Use ® _____ Driveway ......• Hiking Only Vehicle Parking Lot �--� Gate(#s) (Authorized Vehicles Only) —•— Hiking,Equestrian Roadside Parking — — Creek NN Area Closed to Public Use for Resource Protection Hiking,Bicycling,Equestrian ® Restroom ® 1100 ® Trail Distance in Miles . No Public Entry —K— Dogs on Leashes Permitted Private or Leased Lands Only on Designated Trails WINDY HILL OPEOSPACE PRESER '�. Lana f •.�. The Sequo as 1p Proposed i Bench Location ,• i i EXHIBIT B Regional Open ! ce �. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-127 Meeting 01-24 November 14, 2001 AGENDA ITEM 3 AGENDA ITEM Adoption of an Amendment to the Use and Man ement P for the Mt. Umunhum Tentativep g Area of Sierra Azul Open Space Preserve GENERAL MANAGER'S RECOMMENDATIO 1. Determine that the proposed project was analyzed in the Santa Clara County Board of Supervisors Approval of the Almaden Quicksilver County Park Trail Master Plan and Mitigated Negative Declaration. 2. Tentatively adopt the Use and Management Committee's recommendation to amend the Use and Management Plan for the Mt. Umunhum area of Sierra Azul Open Space Preserve for the development of public access improvements at Mt. Umunhum Road. BACKGROUND In 1992, the District purchased the former Jamison property, better known as Jacques Ridge, in cooperation with the County of Santa Clara as an addition to Sierra Azul Open Space Preserve and Almaden Quicksilver County Park (see Report R-94-102). The 904-acre property formed a wide corridor that connected the Mt. Umunhum Area of Sierra Azul Open Space Preserve to Almaden Quicksilver County Park. As part of the acquisition, the District and Santa Clara County divided the ownership of the Jacques Ridge property along Hicks Road, a designated County Scenic Road that bisected the property. The 532 acres west of Hicks Road became part of Sierra Azul Open Space Preserve and the 372 acres east of the road became part of Almaden Quicksilver County Park. i At the time of the acquisition, it was envisioned that the existing roads and trails on the property would offer future opportunities for both vehicular access and parking, as well as significant regional trail connections. In fact, the intersection of Hicks Road and Mt. Umunhum Road was identified as an ideal location for providing public parking and future trail connections between the preserve and the County Park. Plans showed the San Francisco Bay Area Ridge Trail passing through the property, connecting the Coyote Creek Park Chain, which includes Almaden Quicksilver County Park, with the Sierra Azul range (see Exhibit A). In October 1998, Santa Clara County's Board of Supervisors approved the Almaden Quicksilver County Park Trails Master Plan and Mitigated Negative Declaration. The Master Plan identified several options for public access, but ultimately recommended that two staging areas be developed, one at Sierra Azul Open Space Preserve and one at the County Park. This recommendation was based upon various factors, including the anticipated high demand for parking and the analysis conducted by the County's traffic consultant. The County is currently 1 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-127 Page 2 implementing the Master Plan and is working with a consultant to design a staging area along the east side of Hicks Road on the Almaden Quicksilver County Park portion of Jacques Ridge. As a result of the recommendation made in the Master Plan, the District submitted an application in December 1998 to the Recreational Trails Program for an 80 percent matching grant in the amount of$72,000 to construct the second Jacques Ridge staging area at the intersection of Hicks Road and Mt. Umunhum Road in Sierra Azul Open Space Preserve, along with some improvements to a nearby culvert at Guadalupe Creek (see Report R-98-146). The grant application proposed that the staging area would be located a few hundred yards south of the County's future staging area. Staff also employed Dillingham Associates to develop an initial feasibility design study and conceptual plan, which was submitted as part of the grant application. The District was awarded the full grant amount requested for the construction of this project, with the only stipulation being that the project had to be completed by June 2003. DISCUSSION In July of this year, the District entered into a contract with Dillingham Associates to design and prepare plans and specifications for the staging area at Jacques Ridge (see Report R-01-81). Staff worked closely with Dillingham Associates to ensure that the preliminary design presented to the Use and Management Committee would meet the objectives of the grant award while incorporating the ideas and comments made by District staff. The Use and Management Committee held its first public meeting for the Jacques Ridge staging area at the project site on September 8, 2001. At that meeting, which was attended by planning and field staff, as well as members of the public, the Committee introduced the project for the first time. An explanation of how the project came about was provided, and the presentation of a conceptual plan for the staging area was made, outlining the main features and elements of the proposed parking lot, bypass trail, and improvements to the adjacent Woods Trail entrance. Finally, the Committee invited the public to ask questions and provide comments regarding the proposed project. Overall, the project was well received, although there were some concerns that focused on a few key issues. These concerns included the public's desire for the availability of on-site equestrian trailer parking, concern for the potential effects the project would have on the surrounding natural environment, the District's coordination with the County and its staging area project, the subsequent management of the two agencies' staging areas, and the effect the District's parking lot would have on the current after-hours and illegal use of Mt. Umunhum Road. These concerns were noted by the Committee, and staff was directed to address them by the next scheduled Committee meeting. The second Use and Management Committee meeting was held on October 25, 2001. At this meeting, staff reviewed the issues brought forth at the September 8 meeting and individually addressed each issue to the satisfaction of the Committee. The after-hours and illegal use of Mt. Umunhum Road, the future management of the two staging areas, and the provision of equestrian trailer parking were discussed at length. Although ideas were brought forth, it was concluded e 3 R-01-127 Page that the issue of illegal and after-hours use of adjacent Mt. Umunhum Road lies outside the scope of this particular project and could only be thoroughly addressed as part of the master planning process for Sierra Azul Open Space Preserve. Regarding the concern for the future management of the two staging areas, it was determined that this was a management issue that would have to be negotiated with the County in the future. Finally, it was agreed that due to the size limitations of the parking lot and the large amount of space required for adequate and safe equestrian trailer parking, the project would not include that amenity at this time. The Committee reiterated that although the County would be providing equestrian trailer parking as part of its project, the Committee would address the possibility of providing equestrian trailer parking at the District's lot in the future if the demand were high. Finally, staff presented a revised conceptual plan of the staging area that included a parking lot for approximately thirteen automobiles, a wheelchair-accessible pit -toilet restroom, a trailhead with stiles and signage, and a short trail that would lead preserve users along the shoulder of Mt. Umunhum Road to the trail crossing at the intersection of Mt. Umunhum Road and Hicks Road, which the County is proposing to construct as part of its project (see Exhibit B). In order to ensure that the maximum number of parking spaces would be made available in the parking lot, the Committee directed staff to perform a cut and fill calculation to verify if more spaces could be added to the plan. The Committee otherwise felt that the proposed staging area was well designed and unanimously voted to bring the Jacques Ridge staging area project to the full Board for a Use and Management Plan amendment. CEQA COMPLIANCE Project Description The project consists of the construction of an approximately fifteen-car parking lot with gates, installation of a wheelchair-accessible restroom, construction of approximately two hundred linear feet of a four-foot wide trail, and the installation of trailhead and directional signage. CEQA Determination The Santa Clara County Parks and Recreation Department prepared an Initial Study and Mitigated Negative Declaration on September 15, 1998 for the Almaden Quicksilver County Park Trails Master Plan. The Jacques Ridge staging area project was identified for implementation in that Master Plan. After review of the project identified in the Master Plan, staff has concluded that the proposed project, as described above, remains consistent with that described in the Master Plan. The environmental review by the County sufficiently identifies all potential significant environmental impacts as a result of this project and identifies the appropriate mitigation measures to reduce the potential impacts to a less than significant level. These mitigation measures include: 1. The operation of the intersection of Hicks and Mt. Umunhum Roads as an all-way, stop- controlled intersection with appropriate warning signs to improve the safety of the pedestrian, bicycle, and equestrian crossing of Hicks Road. The conversion of this intersection as an all-way stop will be implemented by the County. R-01-127 Page 4 2. The implementation of Best Management Practices that will trap and/or filter runoff prior to its exit from the parking lot. 3. The enforcement of leash laws to reduce potential impacts to wildlife. 4. The use of trail design features such as water bars and outsloping trails to control possible erosion and sediment transport into drainages and creeks. Since these measures will be implemented as part of the overall project, it has been determined that the proposed project remains consistent with the Negative Declaration made by Santa Clara County Parks and Recreation Department. PUBLIC NOTIFICATION A copy of the agenda was sent to all interested persons and organizations. The agenda was also sent to adjacent neighbors located within 300 feet of the boundary of Sierra Azul Open Space Preserve. Prepared by: Douglas Vu, Open Space Planner Contact Person: Same as above SIERIOAZUL OPEN SPACE PROERVE N SANTA CLARA CO. - �•-� STAGING AREA 1 ALMADEN QUICKSILVER y��s �C©UNTY PARK loco- (SAb2 \�a� M ROS D STAGING AREA /... 1400 (SA06 1600 1800 �0a s / `oc d�Trail 9 2000 o�s��� l 9 J( f zzoo � 2400 aa/ 2600 2800 A Mt Umunhum 84/d Mountain 3;486(10�0 ' �� Mountain ® ( AOZ Trai/ 2r387' C� E (SA08 RE (SA09 MST.U'MUNHUM AREA EXHIBIT A 7/2001 -6= oac 12'- 1-12.4-1 r \ \ \ Ex15TIN6 CONTOUR r YmM. r \+ +ocat +++ t ++ +++ 3-+ 1'Y+ ++ f 4 •10' kl r+ + +� ++ ++ Poo 2-1 tY'ook ++++ ++ + r+} I + + + - �1-1Y'•eli 7AJGT t r 4 b ++ + + + A1L }+ + + ( a +++ ,,�.-y ♦+ r+ t « + ++ - IroYALL NEVI , ++++ + + + + +' ♦ j r+f ++ VEHWA AR&ATE INSTALL�8'1 PEI1bTR1N/OROY..V! } +XL� + r r- + ♦ STILE + ( O A D B. + G.UN U + + Wit.+ + ` WMIM r n_ + ,. ,� M ' *` 0Nrx FeN - " _ 5 115TALL NB1 STeS_BATE tf EX 517.6ATL ,\ Y PRELIMINARY SITE PLAN Aa FPA JACQUES RIDGE STAGING AREA r DIWNGHAM AS3OCJATEa SIERRA AZUL OPEN SPACE PRESERVE LANDSCAPE ARCHITECTS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 2027 NEY/BURY STREEY � \1 I NORM BERKELEY.MIFORNIAoffm , SANTA CLARA COUNTY,CALIFORNIA 510-545-4700 OCTOBER2Mf � �3d OCTOBER 12,2001 o ,a a EXHIBIT B Regional Open ," ice 1 1 R-01-126 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-24 November 14, 2001 AGENDA ITEM 4 AGENDA ITEM Determine that the Recommended Action is Exempt from the California Environmental Quality Act (CEQA);Determine that the Specific Actions Proposed are Necessary to Prevent or Mitigate an Emergency Situation and to Therefore Waive Formal Bidding for this Contract; and Authorize the General Manager to Execute a Contract or Contracts with T. K. O-General Engineering and Construction, Inc., and such other Contractors as May Be Ne sary, All in an Amount Not to Exceed $45,000 for Emergency Slope Stabilization at E�Cort de Madera Open Space Preserve GENERAL MANAGER'S RECOMMENDAT = 1. Determine that the recommended action is exempt from CEQA under Section 15269(c) of the Guidelines as specific actions necessary to prevent or mitigate an emergency. 2. Determine that the specific actions proposed are necessary to prevent or mitigate an emergency situation and to therefore waive formal bidding for this contract. 3. Authorize the General Manager to execute a contact or contracts with T. K. O. General Engineering and Construction, Inc., and such other contractors as may be necessary, in an amount not to exceed $45,000 for Emergency Slope Stabilization at El Corte de Madera Open Space Preserve. DISCUSSION At your October 10, 2001 meeting, you authorized the General Manager to execute a contract with Ground Stability, Inc. for emergency slope stabilization at El Corte de Madera Open Space Preserve (see Report R-01-117). As set forth in the previous Board report, on or about August 17, 2001, Augeas Corporation, which had been retained to remediate soil contamination, without notice to the District, dumped a quantity of base rock material onto the hillside, causing serious slumping of the hillside toward a potentially ephemeral waterway. Due to this sudden and unexpected action by Augeas, emergency measures need to be undertaken to prevent the improper materials from eroding into the streambed and causing wider harm. Ground Stability, Inc. was unable to comply with several District contract provisions and has withdrawn its proposal. Your approval of the General Manager's recommendations would authorize the retention of a contractor or contractors to immediately stabilize the hillside and prevent possible degradation of the potentially ephemeral watercourse. The work will include appropriate sediment barriers, removal of deleterious materials, filling of existing excavations and installation of appropriate stabilizing elements as specified in the original engineering plans prepared by Cotton, Shires& Associates for, and on file with, the District. Planning staff has shown the project site and engineered plans to T. K. O. General Engineering and Construction, Inc., a contractor the District has successfully worked with in the past who is both local and 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • web site:www.openspace.org Ogn_� O:AEEs. Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett, Kenneth C.Nitz •General Manager:L.Craig Britton R-01-126 Page 2 available immediately. Acting within the General Manager's spending authority, T. K. O. has done preliminary stabilization work and is prepared to submit the necessary project documents for the project pending approval by the California Department of Transportation of a limited closure of the highway(Skyline Boulevard) above the project location. Due to this uncertainty, precise cost estimates are not yet available. The authorization allows the General Manager to execute the contract solely with T. K. O. General Engineering and Construction, Inc., or with T. K. O. and such other contractors as may be necessary to complete the project. MA COMPLIANCE Staff concludes that entering into this consultant agreement for engineering services does not constitute a project under California Environmental Quality Act(CEQA). Therefore, the recommended action is exempt. Project construction is exempt from the requirements of CEQA under Section 15269(c) of the Guidelines as specific actions necessary to prevent or mitigate an emergency. Failure to immediately respond to this emergency situation has the potential to cause damage to El Corte de Madera Creek, a tributary of San Gregorio Creek, which is a significant spawning area for steelhead trout, a threatened species listed under the Endangered Species Act. Prepared by: Duncan M. Simmons, Attorney Contact Person: Same as above f � Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-132 Meeting 01-24 November 14,2001 AGENDA ITEM 5 AGENDA ITEM Award of Contract for the Paving and Repair to the Drive ay at Th ewood O en Space Preserve GENERAL MANAGER'S RECOMMENDA Authorize the General Manager to enter into a contract with Bay Area Asphalt& Cement Works of San Jose, CA for an amount not to exceed$36,673 (base bid of$31,673 plus a$5,000 contingency), for paving and repairs to the driveway at Thornewood Open Space Preserve. DISCUSSION In the fall of 2000, Planning staff evaluated the condition of the entry driveway to Thornewood Open Space Preserve off Route 84, and recommended initial repairs and a subsequent maintenance program. At your July 25, 2001 meeting,you authorized staff to solicit bids for the repairs to this driveway,which serves the District's tenant, James Stienmetz; the life-estate tenant, Francois Richard; and the District's public parking lot. The proposed repairs involve the removal and replacement of approximately 2,500 square feet of failed asphalt and an additional 2-inch asphalt overlay over the entire driveway from Route 84 to the large gate below the Richard life-estate parcel (see Report R-01-83). These repairs will add stability to the structure of the driveway, improve the smoothness of the surface, and provide a safe driveway in good repair. On behalf of the District, Eccles Engineering recommended the replacement pavement design for this work. The project was discussed at your July 25, 2001 meeting and was the basis for developing the bid documents. The base bid included sufficient equipment,labor, and materials to accomplish the main features of the repair project. Unit prices for various items,including equipment and labor by the hour, were also required to be submitted as part of the Bid Proposal. These unit prices will be used to determine the cost of any additional work that may be necessary on the project that was not covered in the original scope of work for the project. A Notice to Bidders was advertised in the San Jose Mercury News on October 27 2001 and copies of the plans and specifications were made available at the District's administrative office, which generated five (5)potentially interested contractors. A mandatory pre-bid meeting was held on site October 30, 2001, which was attended by four(4)contractors. Sealed bids, including a base bid,an alternate-add item for `Petromat' fabric underlayment, and proposed unit prices for additional work, were due on November 6, 2001. The following four bids were received: Half Moon Bay Grading and Paving $44,750 Superior Paving $36,575 Joseph Albanese $57,750 Bay Area Asphalt& Cement Works $31,673 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org *wzi ®.-:" Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-01-132 Page 2 As defined in the Bid Proposal, the basis for selecting the low bid was the base bid only. The Information to Bidders noted that, "the contract will be awarded to the bidder determined to be the lowest responsible and responsive"bidder. Having reviewed the bidders' qualifications and the submitted bids, staff recommends award of contract to Bay Area Asphalt and Cement Works of San Jose,CA, for the amount of$31,673. Some additions to the original scope of work may be required. In general,the nature of the additional work would probably be additions to the amount of failed asphalt that needed to be removed and replaced beyond the current estimate. The cost of work would be controlled by unit prices established during the bidding process and considered by staff to be very reasonable. Staff recommends that a contingency amount of$5,000, or approximately 15 percent,be allocated, which would be sufficient to address the potential additional work by the contractor. This contingency would then increase the recommended contract amount to be approved by the Board to$36,673. Staff recommends that this amount be authorized on a"not-to-exceed"basis to complete work specified under this contract. Fundins An earlier court decision resulting from a petition by the life-estate tenant,Mr. Francois Richard, stated that 75 percent of the costs of repair and maintenance is to be borne by the District and 25 percent of the costs of repair and maintenance is to be borne by Mr. Richard. At your March 28, 2001 meeting,you approved the fiscal year 2001-2002 budget(see Report R-01-45), which included $30,000 for improvements to the paved driveway at Thornewood Open Space Preserve. Staff estimates that the allocated budget will be sufficient to fund the District's portion of the improvements. Prior to the issuance of a Notice to Proceed, staff will confirm the agreement with Mr. Richard,based on the proposed contract with the low bidder, since he will be sharing in the cost of that work as required by the court. Mr. Richard's share would be approximately$9,000 and the District's share would be approximately $27,000. Provided that legal staff verifies confirmation of the agreement with Mr. Richard and a contract is fully executed, a Notice to Proceed could be issued as soon as November 8, 2001,with construction commencing as early as November 12, 2001 (weather permitting). Actual construction is expected to continue for 5-10 working days,with completion targeted for November 30, 2001. This area of the preserve would be closed to the public during construction, and accommodations for the tenants will be coordinated with the contractor on a day-to-day basis. CAA COMPLIANCE Project Determination Under CEOA At your July 25, 2001 meeting, it was determined that this project is categorically exempt under Section 15301 —Existing Facilities of the Guidelines for Implementation of the California Environmental Quality Act(CEQA). The work to be performed involves the repair and resurfacing of an existing driveway,with no expansion of the existing use(see Report R-01-83). Prepared by: John Cahill, Open Space Planner II Contact Person: Same as above i Regional Open : we Am­ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-131 Meeting 01-24 November 14, 2001 AGENDA ITEM 6 AGENDA ITEM Award of Contract for Roof Replacement of the "Red Ba ocated in La Honda Creek Open Space Preserve GENERAL MANAGER'S RECOMMENDAT Authorize the General Manager to enter into a contract with J. A. Font Roofing, Palo Alto, CA for the base bid amount of$32,450,plus a contingency amount of$7,000, for a total contract amount not to exceed $39,450 for the roof replacement of approximately 3,825 square feet of the"Red Barn"located in La Honda Creek Open Space Preserve. DISCUSSION At your meeting on October 24, 2001, you authorized staff to solicit bids for roof replacement of the"Red Barn"Located in La Honda Creek Open Space Preserve(see Report R-0I-119). The base bid included sufficient equipment, labor, and materials to accomplish the roof replacement of the entire barn roof. This area of approximately 3,825 square feet represents the roof that covers the main barn building,the storage loft(western lean-to),and the east annex. At this point in time, only the central gabled roof retains the original wood shingles beneath the composition shingles. Therefore,when re-roofing,there are fewer layers of existing material to remove on both shed roofs. The installation of the new roof will include placing plywood over the entire roof structure to stiffen the building. This project also includes reinforcing and/or replacing existing damaged structural members. This work will be done on an"as needed"basis and paid for under bid unit prices. The re-roofing will address existing major leaks, increase structural strength, and improve the aesthetic quality of the building. The re-roofing project is designed to continue to provide habitat for the bats that currently occupy the building, and to maintain the historic integrity of the building by meeting the expectations for recommended materials. Construction and repair work for the barn have been carefully planned to minimize impacts on both the bats and their habitat for the short- and long-term,by working during the fall and winter months,and ensuring that the physical characteristics of the roof are maintained to encourage the bats to roost. The roofing contractor is required to attend a pre-construction meeting and a post construction meeting with the consultants from the Central Coast Bat Research Group. During the renovation, the contractor is required to contact the consultants if they should come across any bat individuals, or have any other concerns regarding the protection of the bats. The bat consultants will be available for"on-call" consultations with the roofing contractor and District staff, and will visit the construction site when necessary to determine the level of disturbance and to advise staff and the contractor accordingly. The roofing bid includes using replacement materials that are compatible with the original materials as determined by Nancy Stolz, the District's architect and historian consultant,who has researched the background of the barn and advised staff on the appropriate materials and design for the required repairs. Based on evidence from early photographs of the barn and a sample shingle obtained from the roof of the cupola, the consultant determined that the original roof shingles were approximately 8 inches by 16 inches in size and appear to have been made of redwood. Under the current roofing proposal,the replacement shingles will be made of cedar treated with a fire retardant in order to meet state and local 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org an—EE" Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton I R-01-131 Page 2 building codes and fire codes, and will be similar in form and appearance to the original redwood shingles. The bid also includes matching dimensional redwood timber for replacement of any structural members and/or fascia boards. The Notice to Bidders, advertised in the San Jose Mercury News on October 27, 2001, stated that copies of the plans and specifications for the proposed re-roofing project could be obtained at the District's administrative office. A pre-bid meeting was held on site on October 31, 2001. Five contractors attended. Another pre-bid meeting for interested contractors was held on November 5, 2001. Sealed bids were due by November 6, 2001. Four bids were subsequently received. Bidder Location Base Bid I Done Right Roofing Cambell,CA $51,187 II ALCAL Roofing Hayward, CA $72,825 III J. A. Font Roofing Palo Alto, CA $32,450 IV Andy's Roofing Company, Inc. Mountain View, CA 1 $53,084 As defined in the Bid Proposal,the basis for selecting the low bid was the base bid only. The Information to Bidders noted that"the contract will be awarded to the bidder determined to be the lowest responsible and responsive bidder." Having reviewed the bidders' qualifications and the Bid Proposal, staff recommends awarding the contract for the base bid amount of$32,450 to J. A.Font Roofing, who is the lowest responsive,responsible bidder. Change orders are anticipated in this type of project, and the costs for this work would be controlled by unit prices established during the bidding process. Due to the nature of the project,this method of controlling the work and budget was determined to be the most cost-effective method. A contingency allowance of$7,000 (22%)would bring the total contract amount to $39,450. This allowance is expected to cover the cost of repairing damaged structural members and/or fascia boards. Staff recommends that the amount of funding required for these additions be authorized on a"not-to-exceed"basis to complete the project. The base bid amount and the unit prices are in line with staffs projected estimates for the work. Notification of this construction will be posted on the District's website and signs will be installed on site at La Honda Creek Open Space Preserve to inform the public of the activities of the project. Fundme The approved budget for fiscal year 2001-2002 included$63,000 to complete the historic and engineering studies for the barn as well as the roofing and the painting. Staff estimates that the allocated budget will be sufficient to fund the entire project. CEOA COMPLIANCE At your meeting on October 24, 2001,you determined that this project is categorically exempt from the California Environmental Quality Act(CEQA)based upon findings contained in Report R-01-119. Prepared by: Sumudu Welaratna, Planning Technician Contact person: Same as above Regional Open ice s MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-128 Meeting 01-24 November 14, 2001 AGENDA ITEM 7 AGENDA ITEM Authorization to Purchase Radio Equipment GENERAL MANAGER'S RECOMMENDATIONS 1. Authorize the General Manager to execute a purchase contract with Peninsula Communications for two radio repeaters at a cost of$10,867.99. 2. Authorize the General Manager to execute a purchase contract with Motorola Inc. for two radio antennas, cabinet, and accessories at a cost of$4,115.80. DISCUSSION At your September 26, 2001 meeting you authorized staff to solicit competitive bids for two radio repeaters (see Report R-01-109). After finalizing specifications, staff solicited competitive bids from radio equipment dealers throughout the Bay Area. The bid specifications were divided into two sections, Section I was for the radio repeaters and Section II was for two antennas, weatherproof cabinet, and related accessories. Dividing the bid into two sections provided the District the option of splitting the purchase among multiple bidders. It also allowed vendors to bid on one or both sections if they wished. The District received the following bids (tax included): Section I Section II Vendor Radio Repeaters Antennas & Cabinet Williams Communications Co. $11,482.49 $2,877.32 Peninsula Communications 10,867.99 4,133.72 Tele-Path Inc. 13,298.51 4,568.15 Motorola 11,279.84 4,115.80 Metro Mobile Communications No Bid 2,750.00 Day Wireless 11,532.61 5,254.07 N Comm 15,858.16 3,964.24 Staff reviewed the bids, comparing each vendor's specifications to the District's bid specifications. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera/Manager:L.Craig Britton R-01-128 Page 2 Peninsula Communications of Marina, California met all required specifications and was the lowest responsive bidder for Section I. Motorola Inc. met all the required specifications and was the lowest responsive bidder for Section II. Bids for Section II received from Metro Mobile Communications and Williams Communications were rejected because they were incomplete. A bid for Section II from N Comm was rejected because it was not compatible with the equipment being purchased from Peninsula Communications. The 2001-2002 fiscal year budget includes $35,000 for the purchase and installation of two two- way radio repeaters (see Report R-01-38). The remaining funds will be used for site preparation and installation of the radio repeaters. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above 1 Regional Open : ace 1 _`- R-01-129 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-24 November 14, 2001 AGENDA ITEM 8 AGENDA ITEM i Close the Administrative Office During the Period of Dec tuber:14,2001 Through January 1, 2002 in Observance of the Year-End Holidays GENERAL MANAGER'S RECOMMENDA Approve the closure of the Administrative office during the period of December 24, 2001 through January 1, 2002, in observance of the year-end holidays for Administrative office staff and Area Superintendents. DISCUSSION At your November 12, 1997 meeting, you approved the closure of the Administrative office each year during the week containing the Christmas Eve and Christmas Day as District holidays (see Report R-97-151). In order to provide a more contiguous and practical holiday closure experience, the recommended schedule for this year's Administrative office closure days is to include the period from Monday, December 24 through and including Tuesday, January 1, 2002. This year, because December 31 is a Monday and it falls before the January 1 holiday, we are proposing to include this day as an additional closure. The Administrative office would then re- open on Wednesday, January 2, 2002. The proposed holiday schedule and Administrative office closure would apply only to the Administrative office staff and Area Superintendents. Bargaining unit employees, Supervising Rangers and Maintenance and Crew Supervisors would adhere to the ordinary practice of observing a half-day Christmas Eve holiday on December 24 and the Christmas Day holiday on December 25. As in past years, Administrative office employees would be able to use accrued leave time, or unpaid leave time, to take the December 26, 27, 28, and 31 closure days off, or, if desired and approved by their respective managers, could choose to work any or all of the four closure days. The Administrative office would remain closed to the public for the entire period; however, one or more managers would be available to working employees during that time, either in the office or by telephone. Prepared by: Lisa Zadek, Senior Administrative Assistant Sally Thielfoldt, Administration and Human Resources Manager Contact person: Sally Thielfoldt, Administration and Human Resources Manager 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org L OFAEEST Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett, Kenneth C.Nitz •General Manager:L.Craig Britton Claims No. 01-21 Meeting 01-24 November 14, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2667 201.83 Accents and Artech Laminating Supplies 2668 13.99 Ace Fire Equipment&Service Co., Inc. Extinguisher Part 2669 145.78 ADT Security Services SRO Alarm Service 2670 383.70 Allied Auto Works Vehicle Repairs&Maintenance 2671 141.00 Arne Sign&Decal Co., Inc. Vehicle Decals 2672 64.28 AT&T Phone Service 2673 251.81 *1 AT&T Wireless Service Cell Phone Service 2675 46.71 Barron Park Supply Company Plumbing Repair Parts 2676 13,557.26 *2 Bay Construction Service MROSD Office Improvements 2677 44.28 Board of Equalization Fuel Tax 2678 122.49 Browning Ferris Industries Garbage Service 2679 195.09 California Water Service Company Water Service 2680 6,021.67 Cambria Corporation Computer Server Consultant 2681 3,187.58 Campways Truck&Accessory World Camper Shell 2682 364.53 Carsonite International Culvert Markers 2683 53.82 Capio Resource Guide for PIO's 2684 2,084.00 Central Coast Bat Research Group Bat Research Consultant 2685 350.00 *3 City of Los Altos Security Deposit/Staff Holiday Lunch 2686 4.25 Coastal Tractor Tractor Parts 2687 329.67 Costco Wholesale Office Supplies 2688 75.00 Craigslist Recruitment Advertisement 2689 15.00 Department of Pesticide Regulation Pesticide Certificate Fee 2690 1,592.00 Department of Water Resources Rickey Dam Permit Fees 2691 680.00 Done Right Roofing Repairs/Dyer Residence 2692 51.27 Brendan Downing Reimbursement/Office Supplies 2693 837.00 Employment Development Department Unemployment Taxes 3rd Quarter 2694 51.35 Arwen Edsall Reimbursement/Mt. Umunhum Event 2695 41.45 Energize Inc. Resource Documents 2696 282.78 Enforcement Technology, Inc. Parking Citation Processing 2697 611.28 Expanets Telephone Service Agreement 2698 35.10 Film to Frame CD's&Film 2699 1,000.00 *4 First American Title Guaranty Company Mitchell Deposit 2700 4,519.66 *5 First Bankcard 581.76-Local Business Meeting Expenses 196.70-Uniforms 405.19-Field Supplies 1145.80-Training&Seminars Expenses 300.00-Staff Event Supplies 257.29-Fuel 1500.07-Computer/Printer Supplies 132.85-Subscriptions/Memberships 2701 91.86 Foster Brothers Locks, Keys&Accessories 2702 54.51 Matt Freeman Reimbursement/Vehicle Mileage 2703 167.37 Fry's Electronics Computer Supplies 2704 61.28 G&K Services Shop Towel Service 2705 879.26 Gardenland Power Equipment Field Supplies 2706 68.74 Goodco Press, Inc. - Printing Service/Business Cards 2707 55.00 Greeninfo Network Data Development/Processing 2708 63.89 Hyster Sales Company Tractor Parts 2709 111.75 Stephanie Jensen Reimbursement/Vehicle Mileage&Cell Phor, Page 1 Claims No. 01-21 Meeting 01-24 November 14, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2710 25.00 Jim Davis Automotive Smog Certificate 2711 108.83 J. Marcel Uniform 2706 155.52 John Johnigan Reimbursement/Boots 2707 1,020.80 Jones&Stokes Environmental Specialist 2708 65.60 Kinko's Map&Photo Copies 2709 360.38 Langley Hill Quarry Rock for Purissma&Thomwood 2710 316.99 Lanier Worldwide, Inc. Copier Lease for SRO&FRO 2711 7,500.00 LFR Levine-Fricke Training/Staff Permit Class 2712 647.42 Los Altos Garbage Company Garbage Service 2713 35.95 Macduff/Bunt Associates Resource Documents 2714 1,000.00 Magana's Building Maintenance Janitorial Services 2715 644.00 Maz Glass Fix and Replace Windows 2716 227.35 MCI WorldCom Long Distance Phone Service 2717 425.00 MetroMobileCommunications Site Walk Thru&Radio Repairs 2718 6.57 Minton Lumber&Supply Field Supplies 2719 1,850.00 NRPA Pacific Service Center Maintenance Management School 2720 631.56 Pacific Bell Telephone Service 2721 25.00 Palo Alto Utilities Utilities 2722 442.78 PIP Printing Printing Service 2723 510.10 Pitney Bowes Credit Corporation Postage Meter Lease 2724 14.76 Precision Engravers Engraving Service/Name Tags 2725 22.95 Rancho Cobbler&Cleaners Field Repairs 2726 12.70 Rancho Ace Hardware Field Supplies 2727 164.42 Recreational Equipment, Inc. Uniform 2728 1,575.32 Eric Remington Wildlife Consultant 2729 3,000.00 *6 Reserve Account Postage 2730 8.90 Roberts Hardware Field Supplies 2731 1,241.15 Roy's Repair Service Vehicle Repairs&Maintenance 2732 118.00 Safety-Kleen Solvent Tank Service 2733 1,464.60 San Jose Mercury News Recruitment Advertisement 2734 132.00 Santa Clara County Sheriff's Department Fingerprinting Service 2735 336.60 Shell Credit Card Center Fuel 2736 678.24 John Shelton, Inc. Field Supplies 2737 98.95 Duncan Simmons Reimbursement/Travel Expenses 2738 100.00 State Water Resources Control Board Registration Fee 2729 27.56 Stevens Creek Quarry Base Rock 2730 2,781.00 Suite America Corporate Housing for Rangers 2731 1,061.40 Summit Uniforms Uniforms 2732 465.78 Tadco Supply Janitorial Supplies 2733 500.00 Tamara Kan L.H. Creek Vegetation Mapping Assistance 2734 180.00 Terminix Pest Control Service 2735 35.00 The Almanac Subscription 2736 60.47 The Bicycle Outfitter Bike Supplies 2737 385.80 Therma Corporation HVAC Maintenance&Repairs 2738 93.00 Sally Thielfoldt Reimbursement/Training Expense 2739 678.35 Thornton Electric Company Electrical Repairs 2740 175.23 Tires On The Go Tire Repair 2741 150.00 Tranworld Media Classified Ad 2742 30.04 Union 76 Fuel Page 2 Claims No. 01-21 Meeting 01-24 November 14, 2001 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2743 86.71 United Rentals Equipment Rental 2744 7.48 *7 UPS Parcel Post Service 2745 3,326.88 Valley Oil Company _ Fuel 2746 60.60 Verizon Wireless Messaging Service Pager Service 2747 94.78 West Group Payment Center Legal On-line Access 2748 90.43 Wildfire Supplies&Uniform 2749 29.89 Wolf Camera Photo Processing 2750 200.00 Woodside&Portola Private Patrol Windy Hill Patrol Service 2751 2,291.92 Workingman's Emporium Uniform 2752R 146.06 Allied Drapery Services, Inc. Nature Center Supplies 2753R 500.00 Appraisal Research Corporation Appraisal Services 2754R 3,193.08 Precise Mailing, Inc. Mailing Service 2755R 1,000.00 United States Postmaster Postage 2756R 738.44 Petty Cash Office Supplies, Field Supplies, Fuel, Vehicle Mileage and Local Business Meeting., Total 58,934.36 *1 Urgent Check Issued October 31, 2001 *2 Urgent Check Issued November 5, 2001 *3 Urgent Check Issued October 26, 2001 *4 Urgent Check Issued November 5, 2001 *5 Urgent Check Issued November 6, 2001 *6 Urgent Check Issued October 24, 2001 *7 Urgent Check Issued November 1, 2001 Page 3 Claims No. 01-21 Meeting 01-24 November 14,2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2667 201.83 Accents and Artech Laminating nating Supplies 2668 13.99 Ace Fire Equipment&Service Co.,Inc. Extinguisher Part 2669 145.78 ADT Security Services SRO Alarm Service 2670 383.70 Allied Auto Works Vehicle Repairs&Maintenance 2671 141.00 Arne Sign&Decal Co.,Inc. Vehicle Decals 2672 64.28 AT&T Phone Service 2673 251.81 *1 AT&T Wireless Service Cell Phone Service 2675 46.71 Barron Park Supply Company Plumbing Repair Parts 2676 13,557.26 *2 Bay Construction Service MROSD Office Improvements 2677 44.28 Board of Equalization Fuel Tax 2678 122.49 Browning Ferris Industries Garbage Service 2679 195.09 California Water Service Company Water Service 2680 6,021.67 Cambria Corporation Computer Server Consultant 2681 3,187.58 Campways Truck&Accessory Works Camper Shell 2682 364.53 Carsonite International Culvert Markers 2683 53.82 Capio Resource Guide for PIO's 2684 2,084.00 Central Coast Bat Research Group Bat Research Consultant 2685 350.00 *3 City of Los Altos Security Deposit/Staff Holiday Lunch 2686 4.25 Coastal Tractor Tractor Parts 2687 329.67 Costco Wholesale Office Supplies 2688 75.00 Craigslist Recruitment Advertisement 2689 15.00 Department of Pesticide Regulation Pesticide Certificate Fee 2690 1,592.00 Department of Water Resources Rickey Dam Permit Fees 2691 680.00 Done Right Roofing Repairs/Dyer Residence 2692 51.27 Brendan.Downing Reimbursement/Office Supplies 2693 837.00 Employment Development Department Unemployment Taxes 3rd Quarter 2694 51.35 Arwen Edsall Reimbursement/Mt. Umunhum Event 2695 41.45 Energize Inc. Resource Documents 2696 282.78 Enforcement Technology,Inc. Parking Citation Processing 2697 611.28 Expanets Telephone Service Agreement 2698 35.10 Film to Frame CD's&Film 2699 1,000.00 *4 First American Title Guaranty Company Mitchell Deposit 2700 4,519.66 *5 First Bankcard 581.76-Local Business Meeting Expenses 196.70-Uniforms 405.19-Field Supplies 1145.80-Training&Seminars Expenses 300.00-Staff Event Supplies 257.29-Fuel 1500.07-Computer/Printer Supplies 132.85-Subscriptions/Memberships 2701 91.86 Foster Brothers Locks, Keys&Accessories 2702 54.51 Matt Freeman Reimbursement/Vehicle Mileage 2703 167.37 Fry's Electronics Computer Supplies 2704 61.28 G&K Services Shop Towel Service 2705 879.26 Gardenland Power Equipment Field Supplies 2706 68.74 Goodco Press, Inc. Printing Service/Business Cards 2707 55.00 Greeninfo Network Data Development/Processing 2708 63.89 Hyster Sales Company Tractor Parts 2709 111.75 Stephanie Jensen Reimbursement/Vehicle Mileage&Cell Phon Page 1 Claims No. 01-21 Meeting 01-24 November 14,2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2710 25.00 Jim Davis Automotive Smog Certificate 2711 108.83 J. Marcel Uniform 2706 155.52 John Johnigan Reimbursement/Boots 2707 1,020.80 Jones&Stokes Environmental Specialist 2708 65.60 Kinko's Map&Photo Copies 2709 360.38 Langley Hill Quarry Rock for Purissma&Thornwood 2710 316.99 Lanier Worldwide, Inc. Copier Lease for SRO&FRO 2711 7,500.00 LFR Levine-Fricke Training/Staff Permit Class 2712 647.42 Los Altos Garbage Company Garbage Service 2713 35.95 Macduff/Bunt Associates Resource Documents 2714 1,000.00 Magana's Building Maintenance Janitorial Services 2715 644.00 Maz Glass Fix and Replace Windows 2716 227.35 MCI WorldCom Long Distance Phone Service 2717 425.00 MetroMobileCommunications Site Walk Thru&Radio Repairs 2718 6.75 Minton Lumber&Supply Field Supplies 2719 1,850.00 NRPA Pacific Service Center Maintenance Management School 2720 631.56 Pacific Bell Telephone Service 2721 25.00 Palo Alto Utilities utilities 2722 442.79 PIP Printing Printing Service 2723 510.10 Pitney Bowes Credit Corporation Postage Meter Lease 27244 14.76 Precision Engravers Engraving Service/Name Tags 2725 22.95 Rancho Cobbler&Cleaners Field Repairs 2726 12.70 Rancho Ace Hardware Field Supplies 2727 164.42 Recreational Equipment, Inc. Uniform 2728 1,575.32 Eric Remington Wildlife Consultant 2729 3,000.00 *6 Reserve Account Postage 2730 8.90 Roberts Hardware Field Supplies 2731 1,241.15 Roy's Repair Service Vehicle Repairs&Maintenance 2732 118.00 Safety-Meen Solvent Tank Service 2733 1,464.60 San Jose Mercury News Recruitment Advertisement 2734 132.00 Santa Clara County Sheriffs Department Fingerprinting Service 2735 336.60 Shell Credit Card Center Fuel 2736 678.24 John Shelton, Inc. Field Supplies 2737 98.95 Duncan Simmons Reimbursement/Travel Expenses 2738 100.00 State Water Resources Control Board Registration Fee 2729 27.56 Stevens Creek Quarry Base Rock 2730 2,781.00 Suite America Corporate Housing for Rangers 2731 1,061.40 Summit Uniforms Uniforms 2732 465.78 Tadco Supply Janitorial Supplies 2733 500.00 Tamara Kan L.H. Creek Vegetation Mapping Assistance 2734 180.00 Terminix Pest Control Service 2735 35.00 The Almanac Subscription 2736 60.47 The Bicycle Outfitter Bike Supplies 2737 385.80 Therma Corporation HVAC Maintenance&Repairs 2738 93.00 Sally Thielfoldt Reirnbursement/Training Expense 2739 678.35 Thornton Electric Company Electrical Repairs 2740 175.23 Tires On The Go Tire Repair 2741 150.00 Transworld Media Classified Ad 2742 30.04 Union 76 Fuel Page 2 Claims No. 01-21 Meeting 01-24 November 14,2001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2743 86.71 United Rentals Equipment Rental 2744 7.48 *7 UPS Parcel Post Service 2745 Y mP�Y 3 326.88 Valle Oil Co Fuel 2746 60.60 Verizon Wireless Messaging Service Pager Service 2747 94.78 West Group Payment Center Legal On-line Access 2748 90.43 Wildfire Supplies&Uniform 2749 29.89 Wolf camera Photo Processing 2750 200.00 Woodside&Portola Private Patrol Windy Hill Patrol Service 2751 2,291.92 Workingman's Emporium Uniform Total 76,689.24 *1 Urgent Check Issued October 31, 2001 *2 Urgent Check Issued November 5, 2001 *3 Urgent Check Issued October 26, 2001 *4 Urgent Check Issued November 5, 2001 *5 Urgent Check Issued November 6, 2001 *6 Urgent Check Issued October 24,2001 *7 Urgent Check Issued November 1, 2001 Page 3 Regional Open Space MI DPENI NSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: November 14, 2001 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org Regional Open Sp- Te ---M�--T _____-�-. •�_____ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT November 13, 2001 Mr. Brian Steen, Executive Director Sempervirens Fund Drawer BE Los Altos, CA 94023-4054 RE: Surplus Steel Gate Dear Brian: I am pleased that the District's surplus gate is available for Sempervirens Fund's use at the San Lorenzo River Redwoods access on Highway 9. This gate was actually tagged for being sent to the Recycling Center in Palo Alto, so I'm happy that the gate is being used for continued use for the protection of open space lands in this region. Bust regards, ( <-- L. Craig Britton General Manager LCB:lz cc: MROSD Board of Directors D. San uinetti Area Superintendent g p I 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton MEMORANDUM To: Craig Britton, General Manager From: David Sanguinetti, Area Superintendent Subject: Donation of Unusable Gate to the Sempervirens Fund Date: October 18, 2001 1 am requesting the District allow the Sempervirens Fund be given a damaged scrap Iron Gate that has been in the Skyline Field Office yard for a number of years. A vehicle trying to break into the Monte Bello Preserve ran into and badly damaged the gate back in the early 1990's. We pulled the gate out and replaced it with a new one when we were unable to straighten it for reuse. Unfortunately it was not salvageable for District use and will be sent as scrap to the Recycling Center in Palo Alto. The Sempervirens Fund is in need of a gate, even a badly damaged one, to secure the access of their San Lorenzo River Redwoods property off Highway 9. As per their request to you, I ask that you authorize the Sempervirens Fund to pick up this scrap Iron Gate from the Skyline Field Office yard, which will in tern save the Skyline Staff from hauling it down to the recycling center ourselves. Sempervirens Fund Drawer BE, Los Altos, CA 94023-4054 650/968-4509 Fax 650/968-0713 e-mail: redwoods@sempervirens.org www.sempervirens.org For the preservation of redwood lands Board of Directors Stephen N.Wyckoff President Robert A.Bryan Vice President William N.Harris Secretary Michael S.Barton Treasurer Jeffrey E.Essner Geza L.Gyorey Gil V.Hernandez October 18, 2001 Claude A."Tony"Look John D.Luckhardt Betsy B.Ross Craig Britton Don Sherer Emily F.Thurber Midpeninsula Regional Open Space District Richard P.Wheat,M.D. Howard J.King 330 Distel Circle Honorary Vice President Los Altos, CA 94022-1404 Thomas K.McCarthy Honorary Vice President Sponsors Dear Craig: Stanley M.Barnes Allan F.Brown Robert V.Brown Sempervirens Fund would like ask Nfidpeninsula Open Space District to contribute a Barbara Cassin Frederica Clark surplus steel gate that we understand might be available for our use at the San James R.Compton Mabel Crittenden Lorenzo River Redwoods. Mrs.Morris M.Doyle Robert B.Flint,Jr. Robert H.Geisler It replaces a cobbled up gate that secured nothing and was one of the biggest Michael D.Green Leo A.Hoefer eyesores on Highway 9. Penny Gerbode Jay Donald Kennedy Robert C.Kirkwood Betty Jones Kroeber Thanks in advaince for considering this request. And thanks to volunteers Steve Melvin B.Lane Davison and Bo Gimbal for their time given to the gate's transportation and Mrs.Horace Laughlin Putnam Livermore installation. Paul Locatelli,S.J. Mrs.I.S.Mark Robert McIntyre Brian O'Neill Let me know if you'd like to visit this property. I'd be glad to put together a Billy Prior personal field trip for you and other Nfid Pen folks. Robert C.Rempel Kirk Smith Mrs.Jean S.Steinhardt John W.Stypula SI erely, Denzil Verardo Jennie Verardo Charles A.Walton Advisors Brian Steen Mary Davey Doris Leonard Executive Director Alexander Lowry John Rudolph Betsy Blais Shotwell Colburn Wilbur Executive Director Brian L.Steen Printed on Recycled Paper Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: November 9, 2001 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org 11/06/01 15:58 06503697787 Carolyn Chaney �001 Carolyn Chaney, Ed. D. 313 Lakeview Way Redwood City,CA 94062 November 6,2001 Board of Directors of the Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022-1404 Dear Directors, One year ago, the Directors voted to remove approximately 30 large eucalyptus trees in the Pulgas Ridge preserve. Over the protests of many members of the community, the tree cutting was completed. At that time members of the Board assured protestors that the tree cutting was part of a long term restoration,and that non-natives other than the next several ears. 'v attention for the n e n tus would re ceive a beloved eucalyptus Y YP I regard the notice of intent to cut 22 additional mature trees in the lower grove as a violation of your promise to me and to the community to not cut additional trees for two to three years. If this is a long term(30 year)restoration project,what is the rush? And why was the public given only 11 days notice of the Board meeting,when so many persons signed petitions last year showing their interest in preserving the trees? Furthermore,I cannot understand your desire to cut these trees when other more invasive plants,such as French and Scotch Broom,remain at Pulgas. Even the lower grove of young trees seem to be better candidates for cutting than the mature grove near the ridge;those large trees provide a wind barrier, a visual banquet for the neighbors in Brittan Heights,and a haven for birds,away from the road. I ask you to hold to your agreement to not cut additional eucalyptus trees for several years, to allow the area to recover from the last invasion of bulldozers. I do not object to hand removal of smaller trees and eucalyptus debris that would hinder growth of native species,but the largest trees do not take up space needed by native species and in fact they seem to provide shade and moisture that assist in the growth of oak and other native seedlings. If you have not visited Pulgas Ridge recently, please walk up and.see these lovely trees before you authorize their removal. Lao not be persuaded that removal of old-growth trees is a preservation plan. Thank you for listening. Sincerely, arolyn Ch Geri Kennedy k�� E D G A R R D E T H L E F S E N A R C H I T E C T P. O. B O X 7 3 3 7, M E N L 0 P A R K, C A L I F O R N I A 9 4 0 2 6 4 1 6 8 5 1 2 4 7 4 650 - 802 - 0603 � I November 6,2001 Board of Directors Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 To: Pete Siemens _ 1 Mary C. Davey t ; NOV 8 2001 s_.. Jed Cyr Deane Little �— - — --- -� Nonette Hanko yq)PENINSULA REWOINAL.01114 FA,E DIETRI T Larry Hassett _ _.__.._ Kenneth C. Nitz L. Craig Britton From: A canyon neighbor on Pulgas Ridge Dear Directors: Under our current situation,how can you even consider destroying any of our trees on Pulgas Ridge?This absurd effort to "re-establish native habitat"could result in barren hillsides. Has none of you been aware of the problem with sudden oak death? (see enclosed) I urge you to use simple common sense—leave the trees alone for now. When the sudden oak death threat is over, then have your meeting about this wanton removal. Perhaps in these times there are more important matters for you to consider. Sinc , E gar R. Dethlefsen — 1 4641111'NOVEMBER 4,2001 ENVIRONMENT I Sudden Oak Death California trees in mortal -danger infected with sudden oak death, gan to Georgia without ever leav- that,when injected into the trunk, Unchecked and most trees are being cut ing the chestnut canopy. eliminates the characteristic le- down.Olompali State Park,in So- Early this century,a fungus im- sions and helps trees fight off the microbes spread noma County' and woodland ported on Asian chestnut seed- disease.areas in Santa Cruz County are lings spread through the native ard hit. speciesrange. Within a few de- One thing us i sure:The UC across the West h;some w Berkeley campus itself will now oodland are as,virtu- cedes,more than 3.5 bflion chest- become a laboratory for tree and - every tree—oak,bay,madro- nut trees died. In most regions, By Peter Fimrite ne_.is a host to the disease.Just that meant every tree. plant pathologists testing cares CHRONICLE STAFF WRITER how''lethal the microbe is to the While millions of state and fed- But it is what the experts do not other species is still unknown,but eral dollars have been allocated to know that concerns them.It is still An insidious biological threat experts are concerned about the a mystery how the microbe u spreading destruction throughout fight the phvtophthora,research- Y ry imps the Bay Area may not kill people possibility of losing entire forests. -ers say it is not enough. f.i are to oak trees from the seven other And while most of the dying afraid the fast-shrinking economy species it has been found m.And —but could permanently alter the trees are in wildland areas, four and war against terrorism will de- nobody can figure out for sure California landscape.as infected specimens were discov- plete the coffers even more. how it spread to the 10 California better known a It is Phytoph sudden oak r k wee on e- Eneour, eked last k the UC BerkaBingtY, t scientists know counties it now inhabits. death.Tens of thousands of black. ley opus — right under the a lot more about sudden oak "Within the genus, there is Oak, coast live oak, tan oak and noses of scientists studying j: death than they did even last year. nothing else that can spread the countless other trees and plants dose. Garbelotto said tlje fact that the way this pathogen can,."Garbelot- have fallen to its wildly infectious The microbe was found o organism was detected as mere to said."We're only beginning to spores. bay trees, an old landmark buck- spots on bay trees at the Berkeley understand how it spreads, and First detected in Marin County eye tree and a rhododendron-faro- campus — before they spread to how it might be stopped." ily shrub near the faculty club. oaks—is a case in mt. in 1995, it has leaped from the � The disease is not always fatal coastline to inland counties all the Another positive,dievelopment E-mail Peter Fimrite at way to southern Oregon, lay to these trees, do far, it has ing was the discovery 0t a,compound pfimrite@afchronicle.com. waste to the tree that graces Cali- not been found hi alfry of the oak fornia's signature golden hills, trees on campus. But Garbelotto Yet few people are taking no- said the disease is known to start tice, after the Sept. 1 in other hosts and spread to oaks- 'Mere There are 800 to 1,500 oak trees terrorist,_. and the still un- folding on the UC Berkeley campus and scare. thousands more on the university- "It is difficult to get attention owned hillside next to the college. when you are dealing with such Many date back to the 1870s and a critical issues as those,"said Mat- few are more than 200 years old. teo Garbelotto, a forest patholo- "I'he coast live oak is the back- gist at the University of California bone of the campus,"Garbelotto At Berkeley, who is acting as a said. Standing outside a campus field general in the biological war building, Garbelotto counted 20 against the disease. oak trees in each direction. The havoc wrought by the un- The 50 campus groundskeep- checked spread of sudden oak ers,gardeners,arbotists and horti- death is close at hand. culturists went through training. China Camp State Park, near this week on how to identify the San Rafael, has been so ravaged infection.UC officials are condd: by the disease that its camp ering spraying copper sulfate on. grounds had to be closed a week trees to prevent the disease from ago. The state Department of entering through the bark. Parks and Recreation may decide "Our goal is to take action be- this week to shut down the entire brie the winter rains hit,"said Jim 1,640-acre park, hiking trails and Horner, landscape architect for all — an action that could be re- the' university. `That's the time peated at other parks throughout when spores may spread more the state in years to come if the easily to oak trees by splashing off scourge cannot be contained. the leaves of infected trees or "We have trees just crashing to through tracking of wet soil." the ground," said Jeff Price, the Garbelotto said that if the mi- chief ranger for the Marin County crobe continues its feverish district of the state parks system. spread, California's majestic oaks `Massive limbs from seemingly could go the way of the American green trees are suddenly falling chestnut tree. Once king of the right near people's tents." eastern forest,chestnuts averaged Researchers have estimated 80 to 100 feet tall and grew that as much as 80 percent of the straight as redwoods.It was said a forest canopy at China Camp is squirrel could travel from Michi- 7, Zao save the oak trees S A PUBLIC health danger, sudden spend $3.6 million on research and re- oak death doesn't register on the fear moval was signed by Gov. Gray Davis. It's meter. But the fast-spreading plant an overdue response to the outbreak first disease is killing tens of thousands of Cali- pinpointed in 1996 in Marin County. fornia trees and shrubs,posing a danger to Valuable research by University of Cali- forests,wildlife and a fragile landscape. fornia forestry experts should help local au- So far 10 counties,all in the Bay Area and thorities decide on further controls.The out- North Coast, have detected the pathogen break may jump inland to other oak species. that weakens a tree's defenses, leaving it T7re plant-killing microbe travels through open to beetles and fungi. 1ri less than a wind and weather but is also aided by hu- month, it can turn a symbol of California's mans. Construction equipment should be tawny hillsides into a lifeless fire danger. cleaned along with hiking boots and pet At long last, the state is marshaling its paws when leaving infested areas.It's a dis- resources.A bill by San Francisco Democ- ease that everyone can play a role in stop- ratic Assemblywoman Carole Migden to ping. Ila � ��•^. ....4d i F t Regional Open Sp, -e a MIDPENINSULA REGIONAL OPEN SPACE DISTRICT November 5, 2001 Mr. John V. Guthrie, Director Financing Agency County of Santa Clara County Government Center,East Wing, 2°�Floor 70 West Hedding Street San Jose, CA 95110-1705 RE: Tax Allocation Settlement Agreement Dear Mr. Guthrie: I am pleased to officially report that the Board of Directors of the Midpeninsula Regional Open Space District approved the subject agreement at their regular public meeting of October 24, 2001. Accordingly, I have attached a copy of the agenda staff report and an original Settlement Agreement executed on behalf of the District by the president of the Board of Directors. Please keep me informed as the agreement progresses to finalization, and do not hesitate to contact me if any additional information is needed. Sinc ely, L. Craig Britton General Manager LCB:lz encl. cc: MROSD Board of Directors 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org L ®RwEE° Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Regional Open Sp -,e ------------------1--------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 26, 2001 Board of Supervisors County of Santa Clara 70 West Hedding Street San Jose, CA 95110 RE: Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Urging Stanford University to Offer, and Santa Clara County to Require, Dedication of Two Trail Alignments in Accordance with the Countywide Trails Master Plan as Stanford Agreed to do During the General Use Permit Process Dear Denice, I am pleased to officially advise you that the Board of Directors of the Midpeninsula Regional Open Space District adopted Resolution No. 0 1-28 at their regular meeting on October 24, 2001. Enclosed please find a certified copy of the Resolution for your records. Si erely, L. Craig Bri ton General Manager LCB:lz encl. cc: MROSD Board of Directors Paul Romero Acterra Peter Drekmeier, SOSA Denice Dade, Committee for Green Foothills 330 Distel Circle * Los Altos,CA 94022-1404 o Phone:650-691-1200 Fax:650-691-0485 - E-mail:mrosd@openspace.org •Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz -General Manager:L.Craig Britton Resolution No. 01-28 RESOLUTION OF THE BOARD OF DIRECTORS OF THE Mn)PENINsuLA REGIONAL OPEN SPACE DISTRICT URGING STANFORD UNIVERSITY TO OFFER,AND SANTA CLARA COUNTY TO REQUIRE,DEDICATION OF Two TRAIL ALIGNMENTS IN ACCORDANCE WITH THE COUNTYWIDE TRAILS MASTER PLAN AS STANFORD AGREED TO DO DURING THE GENERAL USE PERMIT PROCESS Whereas, Stanford University provides vast economic and cultural benefits to the Communities of the San Francisco Peninsula and has correspondingly significant environmental impacts; and Whereas, Stanford University is subject to the same General Plan, zoning, and other land use controls and standards as any other private institution; and Whereas,the 2000 Stanford University General Use Permit and Community Plan states, Stanford shall dedicate easements for, develop, and maintain the portions of the two trail alignments which cross Stanford lands shown in the 1995 Santa Clara Countywide Trails Master Plan(Routes S I and C 1) and Whereas,the Route C I trail alignment change proposed by Stanford in a letter to the County of Santa Clara on August 31, 2001 does not meet the conditions of the General Use Permit because portions of the trail would not be on Stanford lands, nor within Santa Clara County; and Whereas, Stanford's proposed S I trail change does not provide connectivity with trails in Palo Alto's Arastradero Preserve as designated by the Countywide Trails Master Plan; and Whereas, Stanford's proposed S I trail underpass at the intersection of Highway 280 and Arastradero Road is an undesirable detour for public trail uses. Now,Therefore,Be It Resolved that the Board of Directors of the Midpeninsula Regional Open Space District urges Stanford University to offer, and Santa Clara County to require, trail dedications in conformance with Countywide Trails Master Plan, as Stanford agreed to do during the General Use Permit process that: Provides two trails on Stanford lands in Santa Clara County that are: 1)designed to easily connect with existing and planned trails in surrounding communities; 2) safe and designed to avoid busy intersections such as the Highway 280 vehicular underpasses; 3) away from riparian corridors and other sensitive ecosystems; 4)designed for recreational use rather than transportation; 5)dedicated in their entirety by the General Use Permit's required December 12, 2001 deadline; and 6)constructed in conformance with Santa Clara County trail standards. Furthermore,Be It Resolved that the Board of Directors of the Mid peninsula Regional Open Space District supports the Stanford Trails Position Paper prepared by a coalition of groups, including the Committee for Green Foothills and the Stanford Open Space Alliance, calling for: 1)utilization of existing livestock tunnels under Highway 280; 2)utilization of existing trails and gates; and 3)consideration for the most direct routes to the Arastradero Preserve trails so as to provide for an effective regional trail system. RESOLUTION No. 01-28 PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on October 24, 2001, at a regular meeting thereof, by the following vote: AYES: P. S..emenz, D. LLttee, N. Nanko, M. Davey, K. Nitz, J. CyA NOES: none ABSTAIN: none ABSENT: L. Naz6 ett ATTEST: APPROVED: f Secretary { President Board of Directors Board of Directors I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. r Distridi:derk Regional Open Sp e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 25, 2001 Mr. Robert E. Jensen P.O. Box 555 Pescadero, CA 94060 Dear Mr. Jensen: The Board of Directors reviewed your correspondence at its regular meeting last night. The purpose of the staff presentation in Pescadero on August 15, 2001, was to familiarize our neighbors with the District as an organization, to introduce key staff, talk about the day-to-day activities and programs, and answer questions about the way we do business. Regardless of the proposed coastal annexation, the District, with its lands along Skyline Ridge, is a neighboring property owner to lands on the coast. In keeping with its good neighbor policy, the District works cooperatively with other property owners and agencies to address common problems, exchange information about land management, and assist in responding to emergencies. Director Hanko stated at the Pescadero presentation on August 15 that the District would not use eminent domain within the coastal annexation area. This pledge has been repeated at meetings and public hearings for nearly two years. At its regular meeting on November 10, 1999, the Board of Directors voted unanimously to adopt a policy that required any District acquisition on the coast to be from willing sellers only, without the use of eminent domain. The Draft Service Plan for the Coastal Annexation Area repeats this decision as Permanent Policy P.1. The Draft Service Plan further states that: • The policy is to be adopted by ordinance of the District, * The District will request that this policy be made a finding by LAFCo in its decision, 0 The policy will serve as an agricultural impact mitigation measure pursuant to, the California Environmental Quality Act (CEQA), and 0 The policy will be referenced in every governing document and proposal by the District in connection with the Coastal Annexation Area. The District recognizes that agriculture is a very important rural land use and open space resource within the coastal annexation area. As stated in the Draft Service Plan, the District will develop agricultural policies in consultation with local agricultural interests such as the San Mateo County Agricultural Advisory Committee, the Resource 330 Distel Circle * Los Altos,CA 94022-1404 e Phone:650-691-1200 Fax:650-691-0485 * E-mail:mrosd@openspace.org *Web site:www.openspace.org El= Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz *General Manager:L.Craig Britton Robert E. Jensen October 25, 2001 Page 2 Conservation District and the local Farm Bureau. The agricultural policies will be subject to public review, as is true with all District policies. As intended by the California Department of Fish and Game, the District is engaged in a long-term study to improve its methods of feral pig control. The goal of the District's current project is to reduce the area rooted by pigs, primarily key grasslands and riparian areas. Preliminary monitoring conducted nine months after the program's inception revealed that there was a reduction in the amount of area rooted. The District readily shares information and communicates with other property owners and agencies facing the problems of feral pig control. There have been numerous meetings about the coastal annexation over the past two years, and the annexation process includes a number of opportunities for public participation. The Draft EIR and supporting studies will be circulated for public review and comment this winter before being certified by the District Board of Directors at a public hearing. Once the District makes the application for annexation, the Santa Clara County LAFCo will hold a public hearing to make recommendations about annexation to the San Mateo County LAFCo. The San Mateo LAFCo will hold public hearings to approve annexation with or without conditions. I encourage you to avail yourself of these opportunities to participate in the public process. Sincerely, 6P t4eiemens President PS:cw:ak cc: MROSD Board of Directors L. Craig Britton, General Manager