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Home My Public Portal AboutORD15011 BILL NO. 2012-62 SPONSORED BY COUNCILMAN Scrivner ORDINANCE NO. 1 '57 A 01 i AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH SSI AERATION, INC., TO REPLACE THE AERATION DIFFUSERS AT THE REGIONAL WATER RECLAMATION FACILITY. WHEREAS, SSI Aeration, Inc., has provided the lowest and best bid to complete the work needed to facilitate this project. NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI AS FOLLOWS: Section 1, The Mayor is hereby authorized to execute a contract with SSI Aeration, Inc. for the replacement of aeration diffusers at the Regional Water Reclamation Facility. Section 2. The contract shall be substantially the same in form and content as the change order attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed� Approved: r Presiding OfficerL/ Mayor `""` ATTEST: APPROVED AS TO FORM. City Clerk ' Cit%,G Counselor REPLACEMENT OF DIFFUSER MEMBRANES AND TUBE DIFFUSERS AT THE WASTEWATER TREATMENT PLANT THIS AGREEMENT made and entered this day of September, 2012, by and between the City of Jefferson,Missouri, a municipal corporation, hereinafter referred to as"City,"and Stamford Scientific International, Inc. d/b/a SS1 Aeration, Inc., hereinafter referred to as "Contractor." WHEREAS, the City is desirous of installation of replacement of approximately 22,264 existing diffuser membranes and 16 tube diffusers and removal of existing units located at the Jefferson City Wastewater Treatment Plant, 401 Mokane Road,Jefferson City, Missouri; and WHEREAS, Contractor is willing to enter into this Agreement with respect to services upon the terms and conditions herein set forth, NOW, THEREFORE, be it agreed as follows: 1. Scope of Services. The scope of services shall include the installation of replacement of approximately 22,264 existing diffuser membranes and 16 tube diffusers and removal of exiting units located at the Jefferson City Wastewater Treatment Plant, 401 Mokane Road, Jefferson City, Missouri. 2. Manner and Time for Completion. Contractor agrees with the City to furnish all supervision, labor, tools,equipment, materials and supplies necessary to perform, and to perform, said work at Contractor's own expense in accordance with the contract documents and any applicable City ordinances and state and federal laws,within ninety(90)calendar days from the date Contractor is ordered to proceed,which order shall be issued by the Director of Public Works of the City of Jefferson within ten (10) days after the date of this contract. 4.. Contract Amount. The City hereby agrees to pay Contractor the work done pursuant to this contract according to the payment schedule set forth in the Contract Documents upon acceptance of said work by the Director of Public Works of the City of Jefferson,and in accordance with the rates and/or amounts stated in the bid of Contractor dated July 31, 2012, which are by reference made a part hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. The total amount of this contract shall not exceed One Hundred Five Thousand, Seven Hundred Thirty-Seven Dollars and Fifty- Two Cents ($105,737.52). U:\Cantract 11i1es\.xaimp1es\WW•Diffuser.wpd 5. Indemnity. To the fullest extent permitted by law, the Contractor will indemnify and hold harmless the City, its elected and appointed officials,employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense(1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property(other than the Work itself)including the loss of use resulting therefrom and(2)is caused in whole or in part by any negligent act or omission of contractor,any subcontractor,anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable,regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Paragraph. 6. Insurance. Contractor agrees to obtain and maintain throughout the term of this contract A. Workmen's Compensation Insurance for all of its employees to be engaged in work under this contract. B. Contractor's Public Liability Insurance in an amount not less than $2,000,000 for all claims arising out of a single occurrence and $300,000 for any one person in a single accident or occurrence,except for those claims governed by the provisions of the Missouri Workmen's Compensation Law,Chapter 287,RSMo.,and Contractor's Property Damage Insurance in an amount not less than $2,000,000 for all claims arising out of a single accident or occurrence and$300,000 for any one person in a single accident or occurrence. C. Automobile Liability Insurance in an amount not less than$2,000,000 for all claims arising out of a single accident or occurrence and$300,000 for any one person in a single accident or occurrence. D. Subcontracts-In case any or all of this work is sublet, the Contractor shall require the Subcontractor to procure and maintain all insurance required in Subparagraphs (a), (b), and (c) hereof and in like amounts. E. The Certificates of Insurance furnished to the City showing proof of compliance with these insurance requirements shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least fifteen days prior written notice has been given to the City. 7. Failure to Perform. Should Contractor fail to provide services as set forth pursuant to this contract, or fail to meet any of the contract provisions, this contract may be canceled at the sole option of the City upon giving five (5) days written notice to Contractor. 8. Cancellation. This contract shall be subject to cancellation by the City at any time following fifteen (15) days notice. U:\Contract Files\samples\WW•Diffusenwpd - 2 - 9. Notices. All notices, consents, authorizations, requests and statements hereunder shall be deemed to have been properly given if delivered by and or mailed by first class United States mail, postage prepaid, if to the City, to Terry Stephenson, Purchasing Agent, 320 East McCarty Street, Jefferson City, Missouri 65101, and if to the Contractor, to SSI Aeration, Inc., 4 Tucker Drive, Poughkeepsie, New York, 12603. IN WITNESS WHEREOF the parties hereto have set their hands and seals on the day and year first above written. CITY OF JEFFERSON, MISSOURI Mayor ATTEST= ATTEST, (7 ity Cler APPROVED AS TO FORM: City Counselor U:',Contract Files samples\W%V-Diti-osenwpd FINANCE DEPARTMENT TENT PURCHASING DIVISION SUBJECT: Bid 2627—Aeration Diffuser Replacement Public Works, Wastewater, Opened July 31, 2012 BIDS RECEIVED: SSI Aeration, Inc., Poughkeepsie NY $105,737.52 Xylem — Sanitaire Products, Brown Deer, WI $116,293.32 Environmental Dynamics, Columbia, MO $133,732.60 The project was advertised in News Tribune, posted on the city web site and sent to seven plan houses. FISCAL_ NOTE: 64-670-572020 Purchase of Equipment Budget 2011-2012 $ 478,000.00 Expended 42,292.25 Encumbered 75,307.00 Bid 2628 $ 105,737.52 Balance $ 254,663.23 PAST PERFORMANCE: Although the City has not awarded to this contractor in the past, staff feels the firm will complete the project as specified and bid. RECOMMENDATION: Staff recommends award of the bid to the lowest and best bld meeting specifications, SSI Aeration, Inc., of Poughkeepsie, NY in the amount of$105,737.52. ATTACHMENTS - SUPPORTING DOCUMENTATION Signature � Pur had[,g Agent Public arks Director OF f41Ffdd$ h b `.t `\ � ✓ w City Jefferson �= Eric J. Struemph, MGYOjr Department of Public Works Roger Schwa►-t7e,P.E.,Director 320 E.McCarty St. _ - Phone:573-634-6410 Jefferson City,MO 65101 Fax. 573-634-6562 7025 Date: August 1, 2012 To: 'ferry Stephenson -Purchasing Agent, Finance Through: Roger Schwartze, P.E., Director of Public Worhs From: Eric Seaman,P.E. - Wastewater Division Director Re: Aeration Diffuser Replacement Bid Wastewater Division has completed a review of the bids opened on July 31, 2012 to replace the existing diffusers for the SBR. We would like to accept the lowest and best bid from SSI Aeration Inc. as it is the lowest cost and the diffusers are identical to the ones we currently use. These diffusers have exceeded the manufacturer's performance life by 3 years. Base bid and accepted options total $105,737.52 We recommend that the diffsuers go to the August 2D, 2012 Council Meeting for bids over $25,000. If you need any other information please feel free to contact me at extension 6443. U:Public WorkslWastewater UtilitiesleseamanOudget 2012tdifiuser recommendation to TS.docx City of Jefferson, Missouri Tabulation of Bids Bid Number: 2627 Date: July 31, 2012 Subject: Replace of Diffuser Mem/Diffuser Tubes SSI Aeration Inc. Xylem- Sanitaire Products Environmental Dynamics Department: Water Pollution Control Poughkeepsie NY Brown Deer WI Columbia MO PACE 1 ITEM Qty. Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Nine" diameter disk diffuser membranes as specified. 22,264 $2.94 $65,456,16 $3.38 $75,252.32 $2.40 $53,433.60 Item Bid SSI 9" EPDM Membrane Sanitaire 9"Membrane disc Part#AF0270P05 Diffusers 2 Membrane tube diffusers as specified 16 $19,96 $319.36 $51.00 $816.00 $18,00 $288.00 Total Cost Purchase Only $65,775.52 $76,068.32 $53,721.60 Delivery time required 130 days 28 days 30 days OPTION 1 3 Installation as specified LUMP SUM $39,962.00 $40,225.00 $80,x11.00 Item bid Installation by Rubicon In bid items 1 &2 above Environmental See general scope attached Total cost Purchase and Installation $105,737.52 $116,293.32 $133,732.60 Installation includes: Draining&cleaning of aeration basins Disposal of old Diffusers Any special OSHA documents or gas monitoring devices in the basins(owner supplied) City of Jefferson, Missouri Tabulation of Bids Bid Number: 2627 Date: July 31, 2012 Subject: Replace of Diffuser Mem/Diffuser Tubes SSl Aeration Inc. Xylem -Sanitaire Products Environmental Dynamics Department: Water Pollution Control Poughkeepsie NY Brown Deer WI Columbia MO PAGE 2 ITEM Qty. Unit Price Total Price Unit Price Total Price Unit Price Total Price Time required for purchase & installation 45 days 28 days 70 days from date of order Earliest start date Aug. 31,2012-subject to prior sales October 15, 2012 August 27, 2012 2 weeks to complete-1 wk at a time Crew of six Discount for prompt payment 0%- net 30 na none Prices contained in this bid are firm for 60 days 90 days 60 days Full descriptive literature included yes I yes no Items manufactured in US Membranes perforated in USA yes yes Represent a disadvantaged business no no no Represent a woman owned business Ino no no Cooperative procurement by Cole Co. yes yes no Housing Authority yes no no Fax or email bid tabulation to 845-4548094 414-365-2210 573-474-6988