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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-01
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
7:00 p.m.
Wednesday,January 16,2002
330 Distel Circle
Los Altos, California.
AGENDA*
Please Note: 7:00 p.m. Closed Session Special Meeting Start Time
7:30 p.m. Regular Meeting Start Time
7:00 ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT—CLOSED SESSION
The Closed Session will begin at 7:00 p.m. At the conclusion of the Closed Session,the Board
will adjourn the Special Meeting Closed Session to the Regular Meeting,and,at the conclusion
of the Regular Meeting,the Board may reconvene the Special Meeting Closed Session.
1. Conference with Legal Counsel—Anticipated Litigation
Significant Exposure to Litigation Pursuant to Government Code Section 54956 9(b) -one
potential case
7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL
OPEN SPACE DISTRICT
** ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA
i
ADOPTION OF CONSENT CALENDAR—P. Siemens
*** ADOPTION OF MINUTES
• November 14, 2001
• November 28,2001
• December 12,2001
BOARD BUSINESS
7:40* 1 Elect Officers of the Board for the 2002 Calendar Year—S.Thielfoldt
8:00* 2 Approval of Proposed Settlement Agreement and Mutual General Release in the Matter
of Richmond v. Midpeninsula Regional Open Space District,and Proposed Addition of
Richmond Property to El Sereno Open Space Preserve;Determine that the
Recommended Actions are Categorically Exempt from the California Environmental
Quality Act as Set Out in this Report;Adopt the Attached Resolution Approving the
330 Distel Circle * Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 * E-mail: mrosd@openspace.org *Web site:www.openspace.org #r�gg
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz •Genera/Manager:L.Craig Britton
Meeting 02-01 Page 2
Settlement Agreement and.Mutual General Release Agreement and Authorizing the
Execution of the Attached Purchase Agreement of the Richmond Property as an Addition
to the El Sereno Open Space Preserve;Tentatively Adopt the Preliminary Use and
Management Plan Recommendations Contained in this Report,Including Naming the
Property as an Addition to the El Sereno Open Space Preserve;Indicate Your Intention
to Dedicat the Property as Public Open Space—D.Woods
8:10* 3 Application to the California Heritage Fund Grant Program for the Seismic Upgrade of
the Winery Building at Picchetti Ranch Open Space Preserve; Determine that the
Recommended Actions are Categorically Exempt from the California Environmental
Quality Act(CEQA)as Set Forth in this Report;Adopt the Attached Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District Approving the
Application to the California Heritage Fund Grant Program for the Seismic Upgrade of
the Winery Building at Picchetti Ranch Open Space Preserve—C.Woodbury
8:15* 4 Review and Accept the Final Report on the Operations Program Review Action Plan and
Summary of Project Accomplishments and Give Direction to Staff to Incorporate the
Plan into Future Departmental Action Plans;Direct Staff to Incorporate those Elements
of the Operations Program Review Final Action Plan which have not yet been
Accomplished into the Key Projects,Activities and Other Priorities in the Annual
Departmental Action Plans—G.Baillie
8:25* 5 Authorization to Reappropriate Budgeted Funds to Continue Trapping by Rural Pig
Management,Inc. on District Lands in the South Skyline Area and Update on Feral Pig
Control Program;Authorize the General Manager to Reappropriate$8,000 Previously
Budgeted for Feral Pig Research to be Used for Continued Trapping of Feral Pigs;
Determine that the Recommended Actions Continue to be Categorically Exempt from
the California Enviornmental Quality Act(CEQA)—S. Hooper
8:40* 6 The New President of the Board Should Appoint the Administration and Budget
Committee Members for the 2002 Calendar Year with Board Consent—S.Thielfoldt
7 Resolution of Support for State Proposition 40 Appearing on the March 5,2002 Ballot;
Adopt the Attached Resolution Endorsing Proposition 40: The California Cealn Water,
Clean Air, Safe Neighborhood Parks,and Coastal Protection Act of 2002—S.Jensen
8 Approve the Attached Resolution Providing Worker's Compensation Coverage to
Specified Additional Classes of District Volunteers—C. Oosterman
9 Approval of Consulting Services Agreement for 2002 with Legislative Consultants
Heim,Noack, Kelly& Spalum;Authorize the General Manager to Execute the
Consulting Services Agreement with Heim,Noack,Kelly&Spahnn for Legislative
Consulting Services in Sacramento—C. Britton
10 Authorize Staff to Advertise for Bids to Purchase One Transport Trailer—D.Topley
11 Renewal of Investment Authority and Annual Statement of Investment Policy;Adopt the
Attached Resolution to Extend the Controller's Investment Authority until January 15,
2003 and to Adopt the Annual Investment Policy—M. Foster
Meeting 02-01 Page 3
12 Authorize Staff to Reject All Bids Received November 6,2001 for Roof Replacement on
the Red Barn;Authorize Staff to Solicit New Bids for Roof Replacement on the Red
Barn at 150 La Honda Road,La Honda, California in La Honda Creek Open Space
Preserve—I Cahill
REvisED CLAims
8:45* LqFoRmATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of
District Directors and Staff.
9:00* ADJOURNMENT
Times are estimated and items may appear earlier or later than listed.Agenda is subject to
change of order.
TO ADDRM THE BOARD: The Chair will invite public comment on agenda items at the time each
item is considered by the Board of Directors. You may address the Board concerning other
matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.
Alternately,you may comment to the Board by a written communication, which the Board
appreciates.
All items on the consent calendar may be approved without discussion by one motion Board
members, the General Manager, and members of the public may request that an item be removed
from the Consent Calendar during consideration of the Consent Calendar.
Regional Open we
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 01-24
REGULAR MEEM
BOARD OF DIRECTORS
November 14, 2001
MINUTES
I. ROLL CALL
President Pete Siemens called the meeting to order at 7:30 p.m.
Members Present: Jed Cyr, Mary Davey, Nonette Hanko,Larry Hassett,Deane Little,
Ken Nitz, and Pete Siemens.
Members Absent: None.
Staff Present: Craig Britton, Sue Schectman, Doug Vu, Ana Ruiz, Stan Hooper,
Sumudu Welaratna, John Cahill, Sally Thielfoldt, John Maciel,
Cathy Woodbury, Lisa Zadek, Anne Koletzke, John Escobar, and
David Sanguinetti.
H. ORAL COMMUNICATIONS—There were none.
]EIL ADOPTION OF AGENDA
C. Britton requested that Agenda Item 6 be moved to Agenda Item 2.
Motion: K. Nitz moved that the Board adopt the agenda as re-ordered. J. Cyr
seconded and the motion passed 7 to 0.
IV. ADOPTION OF CONSENT CALENDAR
J. Cyr and L. Hassett removed agenda item 7, Authorize the General Manager to
Execute a Purchase Contract with Peninsula Communications for Two Radio Repeaters
at a Cost of$10,867.99; Authorize the General Manager to Execute a Purchase Contract
with Motorola, Inc. for Two Radio Antennas, Cabinet, and Accessories at a Cost of
$4,115.80. K. Nitz removed draft response to a letter from Mr. W. Melvin Brown,M.D.,
P.O. Box 5447, San Mateo.
Motion: J. Cyr moved that the Board adopt the Consent Calendar, including
Agenda Item 8, Approve the Closure of the Administrative Office During
the Period of December 24, 2001 Through January 1. 2002, in Observance
of the Year-End Holidays Administrative office staff and Area
.Superintendents; and Revised Claims 01-21. K. Nitz seconded the motion.
The motion passed 7 to 0(N. Hanko abstained on Claim 2746).
330 Distel Circle * Los Altos,CA 94022-1404 * Phone:650-691-1200
Fax: 650-691-0485 * E-mail: mrosd@openspace.org *Web site:www.openspace.org #M
Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton
Meeting 01-24 Page 2
V. WRITTEN COMMUNICATIONS
Draft response to a letter from Mr. W. Melvin Brown, M.D., P.O. Box 5447, San Mateo.
K. Nitz asked if the form had changed since receipt of Dr. Brown's letter.
S. Schectman said the form attached to the letter is not the District's standard form but is
a draft version of a form staff is considering. She will be meeting with S. Jensen and Carl
Oosterman to discuss how to make the form less legalistic. The other forms attached to
the letter are samples of what some agencies currently use.
N. Hanko stated that she was concerned that we not make the same mistakes that
discouraged Dr. Brown from volunteering. She asked what restrictions POST has. She
added that the District is a public agency and POST is a private, non-profit group. N.
Hanko asked that Board Members receive copies of the existing form and any new form
so they are fully informed.
C. Britton said he did not know that POST requires volunteers to sign anything. He noted
that prior to this time, the District had had no complaints until recently when they have
received two. He pointed out that the District provides workers' compensation for
volunteers, something he did not think they understand. That is one reason staff is
considering a more user-friendly form.
S. Schectman said Dr. Brown was correct that other agencies may use a softer tone, but
they do require volunteers to release agencies from any claims. She said the principles of
risk management would be preserved. She said the letter's purpose is to show that asking
for a release of liability is not unusual. She expressed confidence that she and other staff
members can work together to come up with a release that is not scary, but would protect
the District. She added that staff would consider the Board's comments when reviewing
the District's release.
P. Siemens suggested moving the last sentence in the second paragraph to follow the
third sentence. K. Nitz asked if a copy of this letter could be sent to the other volunteer
who had expressed concerns.
Motion: K. Nitz moved that the Board approve the draft response to a letter from
Mr. W. Melvin Brown, M.D., P.O. Box 5447, San Mateo. D. Little
seconded the motion. The motion passed 7 to 0.
VL BOARD BUSINESS
A. Agenda Item No. 1 —Authoriz4tion to Contract with the California Conservation
Corps for Resource Restoration Services at Pulgas Ridge Open Space Preserve;
Determine that the Pto t rgm the California
posed Project is Categorically Exempt f
Environmental Quality Act(CEQA)Based on the Findings Contained in this
Report: Authorize the General Manager to Execute a Contract with the California
Meeting 01-24 Page 3
Conservation Corps. In an Amount Not to Exceed $27.000 to Provide Resource
Restoration Services at Pulgas Ridge Open Space Preserve—(Report R-01-122).
S. Hooper presented the staff report and showed slides of the project site. He said
500 notifications had been mailed, and they received 8 responses, four for and
four against. Staff did not physically mark the trees to be taken out, and trees to
be removed are 50 years old or less. He said there was no target date for
removing the trees on the north ridge. There is some concern regarding fire
danger from the trees near dwellings. He said staff has taken out acacia, but there
is still Spanish broom. The priority for this contract is to leave this site clean and
control erosion. He showed where manzanita and oak have grown in the area.
where Eucalyptus were removed. He said they have not identified any oak fungus
in the project area but have in other preserves.
S. Hooper said staff found seedlings of many types that are taking seed in the
chipped stuff. Most of the chipped material has been baled and disposed of with
wood waste, and the rest has been broadcast and spread as much as possible. He
said it was important to keep it spread.
J. Cyr commented that the change of season might be a problem.
Sheldon Smith, 3331 Brittan Avenue, San Carlos, chair of the Brittan Heights
Homeowners Association, said Brittan Heights is composed of 32 buildings and
contains 433 units. He showed photos of Brittan Heights from the Hassler Trail.
Approximately one-half or more of the residents view Hassler Ridge. He said the
homeowner's association had contributed to the purchase of the preserve when
the District bought it, because the view west from the buildings is a significant
part of the property value of their homes. He said that is why the Homeowner's
are concerned. Because it is just a single line of Eucalyptus along Hassler Ridge,
there is no backing. He asked the District to retain the trees that stick up the
highest and urged them to take the younger ones and leave the older, higher trees
that fill gaps between the trees on the ridge.
Geri Kennedy, 263 Alameda de las Pulgas, Redwood City, said she was a
frequent hiker in the area. She said she appreciated the work the District does to
keep it a beautiful area. She questioned how it was decided who would receive a
notice of the meeting, stating that she did not receive one. She also asked whether
ten days was adequate notice. She was disappointed that the Board's clear
agreement not to cut more Eucalyptus for some time was not being honored.
Carolyn Chaney, 313 Lakeview Way, Redwood City, a District volunteer and
hiker, stated that in January, J. Isaacs recommended that they not take out more
Eucalyptus for three years. She asked the District to consider that Eucalyptus acts
like a nursery for other trees. She said the canyon has not recovered, and they had
been told that the District was waiting to see how it recovered before more
removal. She said the Eucalyptus on the ridge do not appear to be invasive. She
Meeting 01-24 Page 4
said sprouts are coming up in the area where trees were cut before, and they need
to clear that up and clear out the broom.
Judy Baker, 27544 Canyon Road, Los Altos Hills, agreed there is unfinished work
that needs to be done. She said it was understood there would be no further
cutting for several years. She said the preserve was for people and not just for the
District's purposes. She added that nine out of ten people she talked to found the
Eucalyptus desirable. She was disappointed that the 250 signatures they had
gathered and submitted to the District were not mentioned in the report regarding
public input. She said that if District cuts these trees,those people would know
their opinion was disregarded. She said Eucalyptus trees provide diversity of
nature, and many people consider Eucalyptus to be native species. She added
there could be things more important than native habitat, like birds, animals, and
kids. She said it was important to create good will and that compromise was not a
bad word. She urged the Board to listen to others.
Ms. Baker read a statement from Karl Weidel who asked if the Board had
considered what users of the preserve had stated in the petition. He said the
District should be spending time building and maintaining trails on the former
Benedetti property and taking care of the bicycle situation. He asked them to
listen to users and leave the Eucalyptus alone.
N. Hanko said she was glad to see Mr. Smith's pictures. She said the screening is
useful to hikers. She recalled the Board talking about the knoll where the District
would retain Eucalyptus. She said she was a lover of Eucalyptus and it would be
a loss to have them removed. She thought they should be considered native and
could not support any further removal. She said she knew staff intentions were
good, but there would need to be erosion control and habitat would be affected.
L. Hassett commented that the agenda item before the Board tonight was to
contract with the CCC to facilitate removal of trees that was approved by the
Board in 2000.
K. Nitz said he remembered that the Board agreed not to cut down older trees in
the line near the water tank and on the knoll. He commented that no one
complained about the oleander that had been removed. Regarding broom, he said
he realized it grows back, but also knows that the District's efforts are working.
M. Davey said she would like to see what the previous minutes said.
J. Cyr agreed with K. Nitz.
J. Escobar read from the May 9, 2001 Minutes.
P. Siemens said he thought staff got the sense of the Board wanting to extend the
program over a longer period.
Meeting 01-24 Page 5
M. Davey said she did not see that this was a broken promise.
P. Siemens said he had fond memories of Eucalyptus, and maybe one or two
might be left with the smaller trees taken out.
N. Hanko suggested that people go see what the effect would be on users of trail.
She said the District has tried to protect the views from trails. She asked that they
look at it at from the hikers' standpoint.
M. Davey said one of the District's important missions was to preserve native
habitat. She said if the District deviates from that, we are not doing our job as
elected officials.
N. Hanko commented that the District's brochures show people hiking, so they
must have people in mind.
Motion: M. Davey moved that the Board determine that the recommended
actions are categorically exempt from the California
Environmental Quality Act (CEQA)based on the findings
contained in the staff report; and authorize the General Manager to
execute a contract with the California Conservation Corps in an
amount not to exceed $27,000 to provide resource restoration
services at Pulgas Ridge Open Space Preserve. K. Nitz seconded
the motion.
Discussion: D. Little said that it is not that the District does not respect others'
opinions, but their mission is very complex. He added that
opinions voiced by individual Board Members were not
necessarily those of the Board as a whole.
Amendment: N. Hanko moved to amend the motion to include that staff be
asked to look at large trees listed for removal with the idea of
screening to protect the hiking community. P. Siemens seconded
the motion.
Vote on Amendment:
The motion was defeated, 5 to 2, with Board Members P. Siemens
and N. Hanko voting yes and all other Board Members voting no.
Vote on Main Motion:
The motion passed 6 to I with Board Member N. Hanko voting no.
B. Agenda Item No. 6- Award of Contract for Roof Replacement of the "Red
Barn"; Authorize the General Manager to Enter into a Contract with J. A. Font
Roofin, Palo Alto. CA for the Base Bid Amount of$32,450,Plus a Contingency
Amount of$7.000, for a Total Contract Amount Not to Exceed $39.450 for the
Meeting 01-24 Page 6
Roof Replacement of Approximately_Iy 3,825 Sqgar Feet of the "Red Barn"
pprp— e
Located in La Honda Creek —(Report R-0 1-13 1).
Sk Olsen Space Preserve
S. Welaratna introduced Paul Heady and Winifred Frick, Central Coast Bat
Research Group. They handed out their statement of qualifications and a list of
reading material. Mr. Heady talked about techniques they used, including
acoustic monitoring. He said they did an inventory of District structures, and the
red barn is the only one with Pallid bats. They gathered data from bats captured
with mist nets and banded them. He said they had to band to know if they are
affected and if they are returning. He thought they would come back. He said the
information gathered here could add to the bulk of science on Pallid bats.
Ms. Frick showed two live captive bats to Board and staff members.
N. Hanko asked if they were surveying the coastal area for places where bats live.
She said there are many barns in the area of the coastal annexation. The Half
Moon Bay Review did an article on the barns. She added that farmers and
ranchers need to have information so that bat habitat does not disappear.
Mr. Heady said he did not think that the new roofing material being cedar instead
of redwood would cause a problem. They were having a pre-construction
meeting with the contractors. He said that some plants depend on bats for
pollination.
D. Little said he was never concerned about the quality or credentials of the
consultants. His concerns were related to whether the sampling of animals has a
much greater impact on them than simply repairing the barn. He asked Mr.
Heady if it was his assumption that Pallid bats would not be significantly
traumatized. Mr. Heady said they are very tenacious and this species handles
banding and mist netting as well.
Ms. Frick said there is a low mortality rate from handling of bats. Mr. Heady said
they caught 51 bats in one and one-half hours.
Motion: K. Nitz moved that the Board authorize the General Manager to
enter into a contract with I A. Font Roofing, Palo Alto, CA for the
base bid amount of$32,450, plus a contingency amount of$7,000,
for a total contract amount not to exceed $39,450 for the roof
replacement of approximately 3,825 square feet of the"Red Barn"
located in La Honda Creek Open Space Preserve. M. Davey
seconded the motion. The motion passed 7 to 0.
C. Agenda Item No. 2-Tentative Adoption of an Amendment to the Use and
Management Plan for the Installation of the Betsy Crowder Memorial Bench an
Recommendations fa
r Actions in Support of Interpretation at Windy Hill
Space Preserve: Determine that the Recommended Actions are Categorically
Exempt Under the California Environmental Quality Act(CEQA)as Set Out i
This Report, Tentatively Adopt the Use and Management Committee'
Meeting 01-24 Page 7
Recommendation to Amend the Use and Management Plan to Install a Memorial
Bench With a Plaque Honoring Former Director Betsy Crowder; Accent the Use
and Management Committee's Recommendations for Increasing Interpretive
Opportunities at Windy Hill Open Space Preserve and Direct Staff to Begin
Implementing these Recommendations—(Report R-01-133).
A. Ruiz presented the staff report, noting that the committee did not consider
having the signs point out fault characteristics.
N. Hanko suggested finding docents who know the area well.
Motion: D. Little moved that the Board determine that the recommended
actions are categorically exempt from the California
Environmental Quality Act (CEQA) as set out in the staff report;
tentatively adopt the Use and Management Committee's
recommendation to amend the Use and Management Plan for
Windy Hill Open Space Preserve to install a memorial bench with
a plaque honoring former Director Betsy Crowder; and accept the
Use and Management Committee's recommendations for
increasing interpretive opportunities at Windy Hill Open Space
Preserve and direct staff to begin implementing these
recommendations. K. Nitz seconded the motion. The motion
passed 7 to 0.
D. Agenda Item No. 3—Tentative Adoption of an Amendment to the Use and
Management Plan for the Mt. Umunhum Area of Sierra Azul Open Space
Preserve, Determine that the Proposed Project was Analyzed in the Santa Clara
County's Board of Supervisor's Approval of the Almaden Quicksilver County
Park Trails Master Plan and Mitigated Negative Declaration. Tentatively Adopt
the Use and Management Committee's Recommendation to Amend the Use and
Management Plan for the Mt. Umunhum Area of Sierra Azul Open Space
Preserve for the Development of Public Access Improvements at Mt. Umunhum
Road Report R-01-127).
D. Vu reported on staff s recommendations and presented a list of upcoming tasks
if this proposal was approved. C. Britton clarified that there would be further
Board approval before construction.
Discussion followed regarding parking for horse trailers and the county's policy
of charging for parking.
I
Barry Waite, General Partner, Hicks Creek Ranch, said he loved the project. He
talked about providing water for equestrians and suggested that the Ranch would
be willing to partner in providing an equestrian watering trough. He said there are
troughs in Quicksilver Park. D. Vu noted that there is a spring-fed horse trough at
the other end of the Sierra Azul Open Space Preserve.
Meeting 0 1-24 Page 8
I Cyr said the idea is that construction would go forward by both parties(the
District and the County) simultaneously.
Motion: K. Nitz moved that the Board determine that the proposed project
was analyzed in the Santa Clara County Board of Supervisors
Approval of the Almaden Quicksilver County Park Trail Master
Plan and Mitigated Negative Declaration; and tentatively adopt the
Use and Management Committee's recommendation to amend the
Use and Management Plan for the Mt. Umunhum area of Sierra
Azul Open Space Preserve for the development of public access
improvements at Mt. Umunhum Road. M. Davey seconded the
motion. The motion passed 7 to 0.
E. Agenda Item No. 4- Determine Llia—t the Recommended Action is Exempt From
the California Environmental Quality Act (CEQA)VAner S§giQn 15269(p)of the
Guidelines as ec*fic Actions NecessaryAo Prevent or MLtigate an Emergency;
Determine that the Specific Actions Proposed are Necessary to Prevent o
Mitigate an Emergency Situation and to Therefore Waive Formal Bidding fog this
Contract,• Authorize the General Manager to Executr,Contracts with T.K.O.
General En ring and Construction Inc. and Such Other Contractors as May
gin!
be Necessary, in an Amount Not to Exceed $45,000 for Emergency Slop
Stabilization at El Corte de Madera Open Space Preserve—&port R-01-120,
I Cahill presented the staff report and noted that the previous contract was for
$67,000.
Motion: K. Nitz moved that the Board determine that the recommended
action is exempt from CEQA under Section 15269(c)of the
Guidelines as specific actions necessary to prevent or mitigate an
emergency; determine that the specific actions proposed are
necessary to prevent or mitigate an emergency situation and to
therefore waive formal bidding for this contract; and authorize the
General Manager to execute a contract or contracts with T.K.O.
General Engineering and Construction, Inc., and such other
contractors as may be necessary, in an amount not to exceed
$45,000 for Emergency Slope Stabilization at El Corte de Madera
Open Space Preserve. M. Davey seconded the motion. The motion
passed 7 to 0.
F. Agenda Item No. 5- Award of Contract for the Paving and Repair to the
Driveway at Thqrnewood Open Space Preserve, Authorize the General Manager
to Enter into a Contract with Bay Area Asphalt& Cement Works of San Jose. C
for an Amount Not to Exceed $36,673 (Base Bid of$31,673 Plus a$5,000
Contingengy), for Paying and Repairs to the Driveway at Thornewood Open
Space Preserve - Report R-01-132).
Meeting 01-24 Page 9
J. Cahill talked about how often a contingency had been used. C. Britton clarified
that in the past, staff has not put contingency funds in the request, and that
normally an overrun would have to come back to the Board.
S. Schectman said adding the contingency streamlines the project.
Motion: K. Nitz moved that the Board authorize the General Manager to
enter into a contract with Bay Area Asphalt& Cement Works of
San Jose, CA for an amount not to exceed $36,673 (base bid of
$31,673 plus a$5,000 contingency), for paving and repairs to the
driveway at Thornewood Open Space Preserve. M. Davey
seconded the motion.
Discussion: J. Cahill said that disposal of asphalt is part of the contract.
J. Cyr said he appreciated that the contingency and unit cost is
much more effective. He said a 15 percent contingency is quite
common in the construction trade.
S. Schectman said this had been a contentious process, but staff
had received letters from Mr. Richard's attorney complimenting J.
Cahill.
Vote: The motion passed 7 to 0.
G. Agenda Item No. 7- Authorize the General Manager to Execute a Purchase
Contract with Peninsula Communications for Two Radio Repeaters at a Cost of
$10,867 99, Authorize the General Manager to Execute a Purchase Contract with
Motorola. Inc for Two Radio Antennas, Cabinet, and Accessories at a Cost of
$4,115.80—(Report R-01-128).
J. Maciel discussed the reasons for using two companies.
Motion: K. Nitz moved that the Board authorize the General Manager to
execute a purchase contract with Peninsula Communications for
two radio repeaters at a cost of$10,867.99; and authorize the
General Manager to execute a purchase contract with Motorola
Inc. for two radio antennas, cabinet, and accessories at a cost of
$4,115.80. L. Hassett seconded the motion. The motion passed 7
to 0.
VH. INFORMATIONAL REPORTS
M. Davey discussed the public hearing held by the County Parks and Recreation
Department on the trail system through Stanford land. She said there is a great division
of opinion. She talked about the different proposals, and said she would be reading the
p P p
District's resolution at the upcoming meeting.
Meeting 01-24 Page 10
K. Nitz: 1. He asked if Proposition D passed, and C. Britton replied that it had. 2. He
talked with William McDonough. 3. He said they should get a copy of the San Mateo
Crops Board Report if it is not too long..
N. Hanko: 1. Regarding Stanford trails, she had called Greg Betts who has taken the
county people out to look at the trail along Page Mill. She hoped to see Palo Alto take a
position on this. She said she would probably meet with Jean McCowan. 2. The Ad
Hoc Coastal Committee met in Half Moon Bay, and staff made a wonderful presentation.
P. Siemens went to the same meeting and said this was a very supportive group.
L. Hassett: He talked about the Board Member hike and said Katherine Green was the
docent.
J. Cyr: 1. He said he could not attend the Open Space Heroes event and would like to
hear about it . 2. He asked if staff had information on the Open Space Authority parcel
tax. C. Britton said he did not think it had occurred yet and he would follow up.
C. Britton: 1. He was pleased to see the spectrum of items on this agenda. 2. M.
Williams and he met with Mr. and Mrs. Jeffrey and he thought it was a good meeting. 3.
He said the Half Moon Bay presentation highlight was D. Sanguinetti answering
questions regarding fire safety. 4. He made a presentation this morning to the POST
Board on annexation. He said it went well and they were very supportive. 5. He talked
about two meetings on the Moffett Field cleanup issue, and said he thought it would be a
difficult process.
S. Schectman: 1. She talked about the new retirement benefit legislation. 2. She said in
preparation for the release of the EIR for the coastal annexation, staff will be bringing
streamlined CEQA guidelines before the Board at their next meeting. 3. She reported on
the status of the Swenson and DeNevi litigation concerning Bear Creek Redwoods Open
Space Preserve.
Staff answered questions regarding Claim 2751.
VIH. ADJOURNMENT
At 10:56 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
Claims No. 01-21
Meeting 01-24
November 14, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
2667 201.83 Accents and Artech Laminating Supplies
2668 13.99 Ace Fire Equipment& Service Co., Inc. Extinguisher Part
2669 145.78 ADT Security Services SRO Alarm Service
2670 383.70 Allied Auto Works Vehicle Repairs &Maintenance
2671 141.00 Arne Sign& Decal Co., Inc. Vehicle Decals
2672 64.28 AT&T Phone Service
2673 251.81 *1 AT&T Wireless Service Cell Phone Service
2675 46*71 Barron Park Supply Company Plumbing Repair Parts
2676 13,557.26 *2 Bay Construction Service MROSD Office Improvements
2677 44.28 Board of Equalization Fuel Tax
2678 122.49 Browning Ferris Industries Garbage Service
2679 195.09 California Water Service Company Water Service
2680 6,021.67 Cambria Corporation Computer Server Consultant
2681 3,187.58 Campways Truck&Accessory World Camper Shell
2682 364.53 Carsonite International Culvert Markers
2683 53.82 Capio Resource Guide for PIO's
2684 2,084.00 Central Coast Bat Research Group Bat Research Consultant
2685 350.00 *3 City of Los Altos Security Deposit/Staff Holiday Lunch
2686 4.25 Coastal Tractor Tractor Parts
2687 329.67 Costco Wholesale Office Supplies
2688 75.00 Craigsli'st Recruitment Advertisement
2689 15.00 Department of Pesticide Regulation Pesticide Certificate Fee
2690 1,592.00 Department of Water Resources Rickey Dam Permit Fees
2691 680.00 Done Right Roofing Repairs/Dyer Residence
2692 51.27 Brendan Downing Reimbursement/Office Supplies
2693 837.00 Employment Development Department Unemployment Taxes 3rd Quarter
2694 51.35 Arwen Edsall Reimbursement/Mt. Umunhurn Event
2695 41.45 Energize Inc. Resource Documents
2696 282.78 Enforcement Technology, Inc. Parking Citation Processing
2697 611.28 Expanets Telephone Service Agreement
2698 35.10 Film to Frame CD's&Film
2699 1,000.00 *4 First American Title Guaranty Company Mitchell Deposit
2700 4,519.66 *5 First Bankcard 581.76-Local Business Meeting Expenses
196.70-Uniforms
405.19-Field Supplies
1145.80-Training&Seminars Expenses
300.00-Staff Event Supplies
257.29-Fuel
1500:07-Computer/Printer Supplies
132.85-Subscriptions/Memberships
2701 91.86 Foster Brothers Locks, Keys&Accessories
2702 54.51 Matt Freeman Reimbursement/Vehicle Mileage
2703 167.37 Fry's Electronics Computer Supplies
2704 61.28 G&K Services Shop Towel Service
2705 879.26 Gardenland Power Equipment Field Supplies
2706 68.74 Goodco Press, Inc. Printing Service/Business Cards
2707 55.00 Greeninfo Network Data Development/Processing
2708 63.89 Hyster Sales Company Tractor Parts
2709 111.75 Stephanie Jensen Reimbursement/Vehicle Mileage&Cell Phor
Page 1
Claims No. 01-21
Meeting 01-24
November 14, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
2710 25.00 Jim Davis Automotive Smog Certificate
2711 108.83 J. Marcel Uniform
2706 155.52 John Johnigan Reimbursement/Boots
2707 1,020.80 Jones&Stokes Environmental Specialist
2708 65.60 Kinko's Map&Photo Copies
2709 360.38 Langley Hill Quarry Rock for Purissma&Thornwood
2710 316.99 Lanier Worldwide, Inc. Copier Lease for SRO&FRO
2711 7,500.00 LFR Levine-Fricke Training/Staff Permit Class
2712 647.42 'Los Altos Garbage Company Garbage Service
2713 35.95 Macduff/Bunt Associates Resource Documents
2714 1,000.00 Magana's Building Maintenance Janitorial Services
2715 644.00 Maz Glass Fix and Replace Windows
2716 227.35 MCI WorldCom Long Distance Phone Service
2717 425.00 MetroMobileCommunications Site Walk Thru&Radio Repairs
2718 6.57 Minions Lumber&Supply Field Supplies
2719 1,1850.00 NRPA Pacific Service Center Maintenance Management School
2720 631.56 Pacific Bell Telephone Service
2721 25.00 Palo Alto Utilities Utilities
2722 442.78 PIP Printing Printing Service
2723 510.10 Pitney Bowes Credit Corporation Postage Meter Lease
2724 14.76 Precision Engravers Engraving Service/Name Tags
2725 22.95 Rancho Cobbler&Cleaners Field Repairs
2726 12.70 Rancho Ace Hardware Field Supplies
2727 164.42 Recreational Equipment, Inc. Uniform
2728 1,575.32 Eric Remington Wildlife Consultant
2729 3,000.00 *6 Reserve Account Postage
2730 8.90 Roberts Hardware Field Supplies
2731 1,241.15 Roy's Repair Service Vehicle Repairs&Maintenance
2732 118.00 Safety-Kleen Solvent Tank Service
2733 1,464.60 San Jose Mercury News Recruitment Advertisement
2734 132.00 Santa Clara County Sheriff's Department Fingerprinting Service
2735 336.60 Shell Credit Card Center Fuel
2736 678.24 John Shelton, Inc. Field Supplies
2737 98.95 Duncan Simmons Reimbursement/Travel Expenses
2738 100.00 State Water Resources Control Board Registration Fee
2729 27.56 Stevens Creek Quarry Base Rock
2730 2,781.00 Suite America Corporate Housing for Rangers
2731 1,061.40 Summit Uniforms Uniforms
2732 465.78 Tadco Supply Janitorial Supplies
2733 500.00 Tamara Kan L.H. Creek Vegetation Mapping Assistance
2734 180.60 Terminix Pest Control Service
2735 35.00 The Almanac Subscription
2736 60.47 The Bicycle Outfitter Bike Supplies
2737 385.80 Therma Corporation RVAC Maintenance&Repairs
2738 93.00 Sally Tbielfoldt Reimbursement/Training Expense
2739 678.35 Thornton Electric Company Electrical Repairs
2740 175.23 Tires On The Go Tire Repair
2741 150.00 Transworld Media Classified Ad
2742 30.04 Union 76 Fuel
Page 2
Claims No. 01-21
Meeting 01-24
November 14, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
2743 86.71 United Rentals Equipment Rental
2744 7.48 *7 UPS Parcel Post Service
2745 3,326.88 Valley Oil Company Fuel
2746 60.60 Verizon Wireless Messaging Service Pager Service
2747 94.78 West Group Payment Center Legal On-line Access
2748 90.43 Wildfire Supplies&Uniform
2749 29.89 Wolf Camera Photo Processing
2750 200.00 Woodside&Portola Private Patrol Windy Hill Patrol Service
2751 2,291.92 Workingman's Emporium Uniform
2752R 146.06 Allied Drapery Services, Inc. Nature Center Supplies
2753R 500.00 Appraisal Research Corporation Appraisal Services
2754R 3,193.08 Precise Mailing, Inc. Mailing Service
2755R 1,000.00 United States Postmaster Postage
2756R 738.44 Petty Cash Office Supplies, Field Supplies, Fuel,
Vehicle Mileage and Local Business Meeting.,
Total 58,934.36
*1 Urgent Check Issued October 31, 2001
*2 Urgent Check Issued November 5, 2001
*3 Urgent Check Issued October 26, 2001
*4 Urgent Check Issued November 5, 2001
*5 Urgent Check Issued November 6, 2001
*6 Urgent Check Issued October 24, 2001
*7 Urgent Check Issued November 1, 2001
Page 3
Regional Open r -ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 01-25
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
November 28, 2001
NnNUTES
SPECIAL MEETING
L ROLL CALL
President Pete Siemens called the meeting to order at 5:40 p.m.
Members Present: Jed Cyr, Nonette Hanko,Larry Hassett, Deane Little (arrived at
6:10 p.m.), Ken Nitz, and Pete Siemens.
Members Absent: Mary Davey
Staff Present: Craig Britton, Duncan Simmons, John Escobar, Susan Schectman,
Sally Thielfoldt, Tom Fischer, Mike Williams, Del Woods,
Stephanie Jensen, Cathy Woodbury, and John Maciel.
H. CLOSED SESSION
P. Siemens stated that the Board would adjourn to Closed Session to discuss Closed
Session Agenda Items 1, 2 and 3.
The Board recessed to Closed Session at 5:40 p.m. and the Closed Session commenced at
5:40 p.m. The Board concluded the Closed Session at 7:19 p.m.
REGULAR MEETING
I. ROLL CALL
President Pete Siemens called the Regular Meeting to order at 7:35 p.m. and noted that
no reportable actions had taken place in Closed Session.
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Deane Little, Ken Nitz,
and Pete Siemens.
Members Absent: Mary Davey.
Additional Staff Present: Lisa Zadek, Sandy Sommer, and John Kowaleski.
330 Distel Circle - Los Altos,CA 94022-1404 - Phone:650-691-1200
Fax:650-691-0485 - E-mail: mrosd@openspace.org -web site:www.openspace.org ® .r
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz .General Manager:L.Craig Britton
Meeting 01-25 Page 2
H. ORAL COMMUNICATIONS—There were none.
III. ADOPTION OF AGENDA
Motion: J. Cyr moved that the Board adopt the agenda. K.Nitz seconded and the
motion passed 6 to 0.
IV. ADOPTION OF CONSENT CALENDAR
Motion. J. Cyr moved that the Board adopt the Consent Calendar, including the
Revised Claims 01-22. L. Hassett seconded the motion. The motion
passed 6 to 0.
V. BOARD BUSINESS
A. Agenda Item No. I —Consideration of Adoption of Revised Guidelines for
Implementation of the California Environmental Quality Act by the Midneninsula
Regional Open Space District—(Report R-01-130).
S. Schectman and Cathy Woodbury provided a PowerPoint presentation
of the Board report.
S. Schectman stated that the CEQA(the California Environmental Quality Act)
Guidelines are the primary state law that requires disclosure to the public
regarding environmental impacts and defines ways to mitigate them to
insignificance and disclose those facts to the public. The state CEQA Guidelines
were adopted by the State Resources Agency; the District's adopted CEQA
Guidelines in 1977 and these are now out-of-date.
S. Schectman reviewed each section of the proposed CEQA Guidelines. She
pointed out a change in Section 2, which clarifies that the District's guidelines
will follow the state's guidelines which will assist staff, and allow the District to
be in conformance with the state guidelines. Staff has now added procedures that
tailor the state guidelines to the District's day-to-day functions.
Section 3: S. Schectman stated that this section designates the General Manager
as the authority to perform CEQA functions, or the General Manager's designee,
which would most likely be the Planning Manager for planning projects, and the
Senior Acquisition Planner for acquisition projects.
K. Nitz asked if that was a formal designation. S. Schectman replied that the
Board would be formally delegating authority to the General Manager to perform
these functions, and then the General Manager would formally designate the
Planning Manager or Senior Acquisition Planner to do these functions for their
respective department's projects.
Meeting 01-25 Page 3
Section 4: S. Schectman stated that this section was new, and would provide
authority to the General Manager and not a designee to approve a Negative
Declaration for projects the Board has authorized the General Manager to
approve; this is a small class of projects and staff does not expect this to happen
very often.
N. Hanko asked for clarification that, for instance, in the case of Bear Creek
Redwoods Open Space Preserve, the Board would still have approved the
Negative Declaration for that project because it was a bigger project;but that now
the Board will give authority to the General Manager to approve negative
declarations for small projects he is authorized to approve. S. Schectman
affirmed that this was correct.
P. Siemens stated that the General Manager's authority falls within a dollar value.
S. Schectman said that his authority falls into two general categories: (1)the
General Manager can approve projects under $10,000; or(2)minor and temporary
permits to enter District land or amendments to permits previously approved by
the Board.
Section 5: S. Schectman said that this section's purpose is to list the typical kinds
of day-to-day projects which may be categorically exempt from CEQA. This
section is designed to be helpful to staff and others reading it. I Cyr asked for
clarification that this section lists projects"such as, but not limited to..." S.
Schectman agreed.
K. Nitz asked about subsection"vi" on page 4 regarding historical structures. S.
Schectman stated that before CEQA exemptions are approved, staff will evaluate
and determine if the structure qualifies, because the state requires review, and
staff will see how the Guidelines relate to the subject structure. K. Nitz said that
staff must determine that the structure is not controversial. S. Schectman said that
was correct.
K. Nitz asked about subsection"ix" on page 4 regarding minor lot-line
adjustments. He asked if the District has to define that. S. Schectman stated that
this section was quoted directly from the state Guidelines. Lot-line adjustments
cannot create additional parcels. (S. Schectman read from the state Guidelines.)
K. Nitz asked about subsection'Y' on page 4 regarding acquisitions less than
$10,000. S. Schectman said that was correct. C. Britton clarified that typically,
the General Manager would only do this for very minor transactions and that there
is a separate policy on land acquisitions and that in the case of an urgent closing
date,the General Manager could spend up to a possible $25,000.
P. Siemens stated that he had concerns about exceptions, for example, parking
lots. He stated he could not imagine any sort of parking lot without a categorical
exemption (subsection"xi"). S. Schectman said that this section was also taken
directly from the state guidelines (she read from the state guidelines); she gave an
Meeting 01-25 Page 4
example of a small staging area which might include a parking area to hold from
15 to 20 cars and that the Board has approved these types of projects in the past.
These projects typically do not have significant environmental impact because
they are small; the District draws the line very conservatively as compared to the
state guidelines.
N. Hanko asked a procedural question regarding purchasing land. There is,
eventually, a use and management plan which comes to the Board for approval;
during that process, staff would have determined which areas need work and
which areas might have trails, and if the Board approves the plan, then the
General Manager will only be approving minor discrepancies in a plan that has
already been approved. S. Schectman clarified that only the Board would be able
to approve changes to the plan and that this was not a delegated power, so any
changes to a use and management plan would come back to the Board. N. Hanko
asked C. Britton when.he thought these exemptions might happen. C. Britton said
that he thought that staff-approved categorical exemptions happen rarely, only
several times a year; a negative declaration may only happen once a year. He said
that he would only be approving extensions or minor changes to permits already
issued, or within his spending authority. N. Hanko stated that, because of the use
and management plan process, the District is not risking very much by giving the
General Manager authority to approve these minor projects. S. Schectman
clarified that these categorical exemptions are not just for staffs use, but also for
the Board as well.
Section 6: S. Schectman stated that in the event the General Manager determines
that a negative declaration is needed, the Board would get both prior notice and
subsequent notice and at either point any Board member could request that the
Board be the decision-maker in lieu of the General Manager.
K. Nitz read from the bottom of page 4 regarding the public review period. He
asked how there could be public review if only the Board has it; would it not be
distributed for public review. S. Schectman stated that staff must follow the exact
same public distribution and comment procedures; including posting of notices of
intention to adopt. The public review period is typically 20 days. Within 10 days
of receiving the notice, any Board member could request that the project come
before the full Board; and, thereafter, if the General Manager approves or
disapproves, there is another opportunity for any Board member to bring it back
to the full Board for review. Also,the Board would receive notice any time staff
did adopt a categorical exemption, so as the process goes forward,the Board will
be able to see how comfortable it feels with the process.
Section 7: S. Schectman said that this section gives the Board flexibility to
determine whether and when it wants to have a public hearing on a CEQA
document. CEQA does not require public hearings, although it requires public
comment.
Meeting 0 1-25 Page 5
K. Nitz asked if there was a need to have two meetings, one to first approve
the project, and a second formal adoption. S. Schectman said one meeting would
be adequate to combine the approval of the environmental document with
approval or disapproval of the project. C. Britton stated that this process was not
like a use and management amendment and did not require two meetings. S.
Schectman said that this section is simply procedural.
D. Little asked what would happen if a citizen or citizen's group wants to protest
a negative declaration and what rights or procedures they may have to do that. S.
Schectman replied that staff would file a Notice of Determination (a form
described by the state) with the County Clerk, who would post it for 30 days, and
the remedy is that the public then has a 30 day period in which to sue. Litigation
is the primary vehicle for resolving CEQA lawsuits. K. Nitz asked if the public
could comment and how the Board would see those comments. S. Schectman
replied that the public could comment in writing as well as come to a Board
meeting and that any written comments would be given to the Board for review.
Section 8: S. Schectman stated that this section is typical and allows the District
to recover costs of preparing documents for others, including staff time, cost of
copying documents, etc.
J. Cyr noted a correction to page 4 of the staff report, under the General
Manager's Authority to Adopt a Negative Declaration, the second paragraph, first
line should eliminate the word"be" before"common,"
Chuck Jeffrey, of San Jose, asked if he, as a citizen, would be able to file a Notice
of Determination within the 20 day review period. S. Schectman clarified that
staff would file the Notice of Determination, and that, as an example, he would
get a copy of the Negative Declaration and would be able to file written
comments during the public review comment period. Mr. Jeffrey asked for
further clarification to page 4 of the document. S. Schectman replied that the
state is very clear about the public comment review period and that there is a very
detailed procedure for the public to follow.
Motion- J. Cyr moved that the Board adopt the revised guidelines for
implementation of the California Environmental Quality Act
(CEQA)by the Midpeninsula Regional Open Space District. K.
Nitz seconded the motion. The motion passed 6 to 0.
B. Agenda Item No. 2-Authorize Staff to Negotiate a Contract for Authorship an
Possibly Photographic Services for the District's Book with Mr. David Weintraub
in an Amount Not to Exceed $32,000—(Report R-0 I-13 5).
S. Jensen presented the staff report identifying two differences from the previous
staff report, namely: (1)the addition of photographs; and(2)that the contract does
not include all of the elements of the book process from beginning to end.
Meeting 01-25 Page 6
C. Britton stated that he had reached two Board members of the Legislative,
Finance, and Public Affairs Committee to notify them of the possible change in
authors, and was told they both preferred the proposed author, Mr. Weintraub.
K. Nitz asked if the District had a copy of Mr. Weintraub's latest book. S. Jensen
replied that staff did have copies of three of the author's books, but that they were
sent back at the time they were going to work with another author.
S. Jensen stated that Mr. Weintraub has written for Wilderness Press, East Bay
trails and a North Bay trails guide. P. Siemens wanted to clarify that the District's
book would be more than just a guidebook. S. Jensen replied that the District's
book would include a look at the District's history, the District programs(such as
volunteer, educational, and interpretive)provided to the public, profiles of staff,
and information about the preserves.
C. Britton added that due to the loss of time, there will be more staff involvement
to get this project completed by the District's 30'h anniversary in November 2002,
if possible. There is a savings monetarily; however,there will be an increase of
staff time.
D. Little asked if this author worked with East Bay publisher. S. Jensen replied
that Mr. Weintraub does work with Wilderness Press and that she is talking with
the publisher exploring the best package available to publish the book; but that
losing two months on this project has created a challenge for her and staff.
D. Little stated that he has enjoyed Mr. Weintraub's writing as it gives the reader
a nice feel for the trail experience; he likes the composition of the photographs,
but felt that the print quality was not as good as the first authors book. S. Jensen
stated that she was working towards getting the best print quality possible.
K. Nitz asked if the photographs are extra or included. S. Jensen said that price
includes a cover photograph and rights for up to 25 pictures. She added that
photographs are a great compliment to text.
K. Nitz asked if the former author would give information about the trails,
including the difficulty and length. S. Jensen said that Mr. Weintraub would do
the same, although he might need help from staff on the flora and fauna found in
District preserves.
Chuck Jeffrey of San Jose asked about the size of the book. S. Jensen replied that
the book would be approximately 300 pages and would be smaller than 8-1/2" x
I I," and sell for approximately $20.
Motion- K. Nitz moved that the Board authorize staff to negotiate a contract
for authorship and possibly photographic services for the District's
Meeting 01-25 Page 7
book with Mr. David Weintraub in an amount not to exceed
$32,000. 1 Cyr seconded the motion. The motion passed 6 to 0.
C. Agenda Item No. 3- Determine that the Recommended Action is Exempt from
California Environmental Quality Act (CEM Under Section 15304 of the
Guidelines as Set out in This Report,Determine that the Specific Action
Proposed In this Report are Immediately Necessary to Prevent or Mitigate
Erosion and Siltation, and to,Therefore, Waive Formal Bidding for this
Contracts)Due to this Emergency; Authorize the General Manager to Execute
Contract(s)with-Such!Contractors As May Be Necessary, in an Amount Not to
Exceed $25,000 to PerformNecessary Work to Prevent Erosion and Siltation at
Bear Creek Redwoods Open Space Preserve—(Report R-01-134).
T. Fischer reviewed the staff report, gave a PowerPoint presentation and
showed a map to orient the Board to the location/area of the encroachment.
T. Fischer explained that the encroachment was near the Aldercroft Creek area of
Bear Creek Redwoods Open Space Preserve and was done by a neighbor of the
preserve. The Creek forms the border between the preserve and the neighboring
property. The neighbor's property has some trails on it and the owner of that
property was improving his trail and decided extended it onto the preserve.
Where he crossed the drainage near Aldercroft Creek and put in a culvert, filled
over the culvert and then continued on to Aldercroft Creek proper with the intent
to connect to the preserve's trail system.
I Kowaleski added that he had looked at the area about a year ago and noted then
that the area was heavily overgrown. There was a remnant of an old skid road
from historical logging, but there was not a defined trail.
N. Hanko asked if there were any posts indicating where the preserve boundary
was. T. Fischer said that he had spoken with the owner who said he knew he was
on the preserve land.
T. Fischer stated that a headwall was built with dry cement bags (not mixed).
The dirt is very loose, and field staff has put tarps over the loose dirt to help keep
erosion from going down the hill.
K. Nitz asked if the owner purposefully covered the trees. T. Fischer said that the
dirt was pushed over the sides and that if the rain continues to fall, this site would
turn catastrophic in relation to the side of the hill and the dirt causing blockage of
the drainage.
I Cyr asked about the number of yards of displaced dirt involved. I Kowal eski
estimated about 50 yards. He added that part of the complication of this project is
that the site is remote, there is limited road access, and using heavy trucks would
not work in the current wet weather.
Meeting 01-25 Page 8
T. Fischer said that he is working with the Department of Fish and Game to get
approval to correct this problem and make sure staff does it the right way, and has
met with the Regional Water Quality Control Board to get advice. He has talked
and met with the owner, who has said he will reimburse the District for the
damages and has written a letter stating the same.,
Chuck Jeffrey of San Jose asked if the owner has any right of way over the
preserve. T. Fischer replied that he did not believe the owner did, but was double-
checking to verify. He also stated that the owner stated that he had thought about
asking for permission to do this work but he did not, and that he admitted that he
had done something wrong.
K. Nitz asked S. Schectman if the District will follow-up on this issue if the
owner does not reimburse the District for the work. S. Schectman replied that if
the owner fails to reimburse the District, the District is prepared to pursue legal
remedies, if necessary.
Motion: N. Hanko moved that the Board determine that the recommended
actions are categorically exempt from the California
Environmental Quality Act(CEQA)under Section 15304 as set
out in the staff report; determine that the specific actions proposed
in the staff report are immediately necessary to prevent or mitigate
erosion and siltation, and to, therefore, waive formal bidding for
this contract(s) due to this emergency; authorize the General
Manager to execute a contract(s)with such contractors as may be
necessary, in an amount not to exceed $25,000 to perform
necessary work to prevent erosion and siltation at Bear Creek
Redwoods Open Space Preserve. D. Little seconded the motion.
The motion passed 6 to 0.
VL INFORMATIONAL REPORTS
K. Nitz said that he was planning on attending Joe Simitian's December 4,h party.
L. Hassett had an excellent hike on Thanksgiving Day at Los Trancos—an absolutely
fabulous hike with his family.
C. Little: (1) had visited Boulder, Colorado and visited their open space parks and said
that they have a practice there to charge a user-fee for non-resident visitors; and(2)gave
an update on the grand jury charge of public corruption regarding the mayor of Mountain
View, CA.
C. Britton: (1) said the Alma Fire Station was in the news again regarding an owner's
complaint about the helicopter landing site which could mean that the fire station might
move after all; (2)the District's bill, AB953 (Simitian)regarding increasing the spending
authority of General Manager's from$10,000 to $25,000 got hung up in committee
because of a language interpretation problem which now has been cleared up; (3) a new
Meeting 01-25 Page 9
Park Bond Act (Proposition 40)on the March 2002 ballot for$2.6 billion; there will be a
request for endorsement by resolution coming before the Board; he will also participate
on the campaign on his own time; (4)there is an initiative that has been posted to the
Attorney General for review of a$3.4 billion water bill which would supply some park
and open space land funds, possibly for the November ballot; (5) he spoke with Lloyd
Wagstaff regarding the Open Space Authority's ballot funding measure, the deadline has
passed and there will be a public announcement of the results in mid-December;(6)he
had lunch with Malcolm Smith, who is currently doing consulting work for the City of
Redwood City; (7) he and Cathy Woodbury went on a tour of the San Mateo Coast given
by POST for the purpose of giving the new Executive Director, Sam Schuchat of the
Coastal Conservancy a feeling for the area; (8)he will be on a land stewardship
committee for POST; and (9)starting this Friday, is the beginning of a series of
supervisory and manager training's which include about 18 supervisors/managers;this
training is a result of the Workplace Enhancement Plan.
C. Woodbury said that during the last storm the"Smith" barn collapsed, which was
falling apart previously (Russian Ridge Open Space Preserve). Staff immediately called
a consultant and told her the situation. The barn is not registered as an historical building
either locally, state-wide, or nationally, and she said what the protocol was which
included taking photographs of the barn and suggested salvaging any interesting
hardware or parts. Also, any good timbers will be recycled.
S. Thielfoldt stated that she had just returned from a trip to Sydney, Australia and had an
opportunity to visit the Blue Mountains, but was disappointed to see so much of the area
developed in what was otherwise beautiful open space.
J. Maciel had gone to the Santa Rosa academy to meet with the three ranger candidates to
check on how they were doing. It was a good opportunity to check in with them.
S. Jensen: (1)that K. Webb was sending out her first authored press release on the
Red Barn at La Honda Creek Open Space Preserve; (2)that C. Oosterman is working on
needs and opportunities at the Nature Center enabling using the grant from POST; and (3)
gave an update that three cities (Saratoga, Monte Sereno, and San Jose) have now passed
resolutions regarding their support of cleaning up Mt. Umunhum.
VILL ADJOURNMENT
At 9:13 p.m., the meeting was adjourned.
Lisa Zadek
Recording Secretary
Claims No.01-22
Meeting 01-25
November 28, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
2757 475.00 Aaron's Septic Tank Service Sanitation Services
2758 999.42 Acme&Sons Sanitation Sanitation Services
2759 4,275.00 Aerial Information Systems, Inc. Vegetation Mapping-La Honda Creek
2760 1,418.63 Allied Auto Works Vehicle Maintenance&Repairs
2761 9,945.00 All Seasons Roofing Services Re-Roof Smith House Roof
2762 44.81 AT&T Telephone Service
2763 250.00 Backflow Prevention Specialist, Inc. RSA County Park-Restroom Maintenance
2764 322.87 Barron Park Supply Co. Plumbing Repairs-RDG
2765 728.33 Barbara Bergman Road Agreement-Norton Driveway
2766 734.89 Big Creek RSA County Park-Fencing Project
2767 295.00 California Park& Recreation Society Recruitment Advertisement
2768 1,957.00 California Suites Housing Accommodations-Ranger Academy
2769 131.32 California Water Service Company Water Service
2770 338.00 Cambria Corporation Database Consultant&Project
2771 569.00 Camino Medical Group Medical Services
2772 170.10 Cascade Fire Equipment Company "Open Space" on Fire Shirts
2773 350.00 *1 City of Los Altos Volunteer Docent Training
2774 155.54 Cole Supply Co., Inc. Janitorial Supplies
2775 50.00 Jim Davis Automotive Vehicle Smog Checks
2776 5,624.40 Alice Cummings HCF Tunitas Creek Grant Consulting
2777 350.00 D&J Rooter Septic Tank Services-Enterprise Rentals
2778 100.00 Department of Health Services Water Certifications-S. Hooper/G. Kern
2779 238.42 Design Signs Reflective Lettering/Numbers for Gates
2780 158.00 Environmental Career Opportunities Recruitment Advertisement
2781 57.60 Gempler's, Inc. Uniform Samples
2782 564.18 GreenWaste Recovery, Inc. Dumpster Service-SRO
2783 1,395.91 Guy Plumbing&Heating Plumbing Repairs-Enterprise Rentals
2784 731.91 Home Depot Field Supplies
2785 20.69 Hyster Sales Company Equipment Repair Part
2786 6,064.63 Jones&Stokes-Biological&Cultural Consulting Old Page Mill Road Landslide Project
2787 205.47 Keeble&Schuchat Photography Photo Processing-BCR Thank you Cards
2788 151.25 Kevin's Auto Repair Vehicle Smog Checks
2789 2,541.95 Liebert Cassidy Whitmore Legal Services
2790 18,901.70 Locus Technologies Legal Services-Guadeloupe River Watershed
2791 500.00 Macias,Gini&Company Auditors Installment Payment
2792 86.38 Brian Malone Reimbursement-Binoculars
2793 308.39 MCI Telephone Long Distance Service
2794 350.00 Merwin Mace Acquisition Consulting Services
2795 899.70 MetroMobileCommunications Radio Accessories
2796 104.70 - Moffett Supply Company Jumbo Toilet Paper Dispensers
2797 150.00 Neufeld,Jaffe, Levin&Colantuono Legal Services-Coastal Annexation
2798 40.74 Northern Energy Propane Service
2799 883.97 *2 Office Depot Office Supplies
2800 406.05 Orchard Supply Hardware Field Supplies
2801 1,504.27 Pacific Bell Telephone Service
2802 176.33 Pacific Water Systems Water Filters-Enterprise Rentals
2803 31.86 Peninsula Digital Imaging Map Laminating Services
2804 167.71 Peninsula Transmission Svc. Inc. Vehicle Repairs
2805 285.66 Pitney Bowes Credit Corporation Monthly Postal Meter Lease
Page 1
Claims No. 01-22
Meeting 01-25
November 28, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
2806 135.32 Roberts&Brune Company Field Supplies
2807 526.28 Roy's Repair Service Vehicle Maintenance&Repairs
2808 40.00 *3 San Mateo County Resource Conservation District Roads Workshop For Kerns, Armstrong,
Bankosh and Casaretto
2809 51.81 San Mateo County Times Subscription Renewal
2810 88.00 Co. of Santa Clara-Office of the Sheriff Fingerprinting Services
2811 162.74 Safety-Kleen Solvent Tank Service
2812 55,57 Setcom Corporation Helmet Hygiene Kits
2813 105.50 Skyline County Water District Water Service
2814 9.72 Summit Uniforms Flashlight Holder
2815 592.11 Tires On The Go Vehicle Tires
2816 1,106.00 Thoits Insurance New Vehicle Insurance-3 Vehicles
2817 486.00 2M Associates Studies of District Annexation
2818 3,303.59 United Rentals Excavator and Backhoe Rental
2819 226.80 West Coast Rebar Co., Inc. Rebar
2820 110.75 Michael Williams Vehicle Mileage
2821 308.08 Wildfire 10 Fire Helmets
2822 148.89 West Coast Aggregates, Inc. Baserock-BCR Project
2823 76.75 Xpedite Systems, Inc. Monthly Fax Broadcasting Usage Charge
2824R 399.84 AT&T Wireless Service Cell Phone Service
2825R 447.61 Avaya Financial Services Telephone Lease
2826R 6,816.01 Barg Coffin Lewis&Trapp Legal Consultants/Guadalupe Watershed
2827R 154.38 California Water Service Company Water Service
2828R 2,597.42 Dell Marketing L.P. Computer and Monitor
2829R 72.54 Expanets, Telephone Service Agreement
2830R 14.56 Federal Express Express Mailing Service
2831R 1.73 Foster Brothers Security Systems, Inc. Keys
2832R 171.64 Lanier Worldwide, Inc. Copier Services
2833R 95.44 Robert's Hardware&Tack Field Supplies
2834R 1,841.64 Roy's Repair Service Vehicle Repairs&Maintenance
2835R 100.67 Duncan Simmons Reimbursement/Vehicle Mileage
2836R 95.66 West Group Payment Center Legal On-line Access
2837R 243.65 Elisa Wickham Reimbursement/Academy Expenses
2838R 224.17 Petty Cash Office Supplies, Field Supplies, Fuel,
Vehicle Mileage and Local Business Meeting
Total 87,022.65
*1 Urgent Check Issued November 20, 2001
*2 Urgent Check Issued November 20, 2001
*3 Urgent Check Issued November 21, 2001
Page,)
Regional Open ' ace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 01-26
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
December 12, 2001
MINUTES
SPECIAL MEETING
L ROLL CALL
President Pete Siemens called the meeting to order at 6:33 p.m.
i
Members Present: Jed Cyr, Mary Davey,Nonette Hanko (arrived at 6:35
P.m.), Larry Hassett, Deane Little,Ken Nitz, and Pete
Siemens
Members Absent: None
Staff Present: Craig Britton, Sue Schectman, and Cathy Woodbury
H. CLOSED SESSION
P. Siemens stated that the Board would adjourn to Closed Session to discuss
Closed Session Agenda Items 1 and 2.
The Board recessed to Closed Session at 6:33 p.m. and the Closed Session
commenced at 6:33 p.m. The Board concluded the Closed Session at 7:30 p.m.
REGULAR MEETING
M. P. Siemens called the Regular Meeting to order at 7:35 p.m. and noted that no
reportable actions had taken place in Closed Session.
Additional Staff Present: Sandy Sommer, Doug Vu, Del Woods, John
Escobar, Sally Thielfoldt, Michael Williams, and Stephanie Jensen.
IV. ORAL COMMUNICATIONS—There were none.
V. ADOPTION OF AGENDA
330 Distel Circle e Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax: 650-691-0485 + E-mail: mrosd@openspace.org + Web site:www.openspace.org #rg
Board of Directors:Pete Siemens,Mary C. Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz .General Manager:L.Craig Britton
Meeting 01-26 Page 2
Motion: J. Cyr moved that the Board adopt the agenda. M. Davey
seconded and the motion passed 7 to 0.
VI. ADOPTION OF CONSENT CALENDAR
K. Nitz referred to Claim 2897 and requested a report on the total number of pigs
removed. J. Escobar informed him that the matter would be an agenda item in
January.
L. Hassett removed Agenda Item 7, Authorize Staff to Solicit Bids for the
Removal of One Minor Structure and Various Debris at Sierra Azul Open Space
Preserve and Restore the Area to a Natural Condition(Former Calvillo Property),
and Agenda Item 8, Authorize Staff to Solicit Bids for the Demolition and
Removal of Small Accessory Structures at Sierra Azul Q12en Space Preserve and
Restore the Area to a Natural Condition(Former Bartels Property). K. Nitz
removed Agenda Item 6, Adopt the Attached Resolution of the Board of
Directors of the Midpeninsula R Appointing Anthony
Regional Open Space District A p
Correia and Elisa Wickham as Peace Officers;Agenda Item 7, Authorize Staff to
Solicit Bids for the Removal of One Minor Structure and Various Debris at Sierra
Azul Open Space Preserve and Restore the Area to a Natural Condition(Former
Calvillo Prope and Agenda Item 9, Adopt an Amendment to the
Use an
Management Plan for the Mt, Umunhum Area of Sierra Azul Open Space
Preserve for the Development of Public Access Improvements at Mt. Umunhm
Road.
Motion: J. Cyr moved that the Board adopt the Consent Calendar, including
minutes of the Special and Regular Meetings of October 24, 2001;
Agenda Item 10,Final Adoption of an Amendment to the Use and
Management Plan for Windy Hill Open Space Preserve to Install
Memorial Bench with a Plague Honoring Former Director Betsy
Crowder;Agenda Item 11, Cancellation of the December 26.
2001 Regular Meeting of the Board of Directors and Rescheduling
of the Regular Meetings of the Board of Directors in JaMga 2002:
Cancel the December 26. 2001 Regular Meeting of the Board o
Directors; Reschedule the Regular Meetings of the Board of
Directors from January 9 and January 23, 2002 to Jpuga 16 and
January 30, 2002, Respectively: Agenda Item 12,Ngtice o
Contract Completion for the Improvements to the Administrative
Office Building at 330 Distel Circle, Los Altos, CA: Authorize the
President of the Board, or Other Appropriate Qfficer. to Execute
the Attached Notige of Completion and Acceptance of Work for
the Office Improvement Project; and Revised Claims 01-23. K.
Nitz seconded the motion. The motion passed 7 to 0(N. Hanko
abstained on Claim 2916).
Page 3
Meeting 0 1-26
VII. BOARD BUSINESS
A. Agenda Item No. 1 -Authorize the General Manager to Execute
Contract with Jakaby Engineering of San Jose. CA in an Amount Not t
Exceed $97.000 to Provide Topp"a hic Surveys and Design Studies, and
Prepare Plans. LDetails. Specifications. and Cost Estimates for t-hg Federal
Emerstena Management Agency(FEMA)-Funded Virginia Mill Trail
_RWair and Reconstruction at El Corte de-M -4dera Creek Open Space
Preserve- "e rtR-01-139).
S. Sommer presented the staff report and said that Tom Jakaby, project
engineer, was present.
C. Britton informed the Board that professional services proposals were
weighed differently than construction bids.
S. Sommer said there had been a wide range in the proposals submitted.
She said the consultant had not done the work yet and needed a team to
help them get there. She added that one of the work products the
consultant will provide will be a better handle on construction costs. She
explained why staff chose the consultant they had and not one of the
others who submitted proposals. She said staff would ask FEMA for the
full amount of the consultant costs.
S. Sommer said staff is looking at a two-year window for completion,
following OES approval.
Motion: M. Davey moved that the Board authorize the General
Manager to execute a contract with Jakaby Engineering of
San Jose in an amount not to exceed $97,000 to conduct
topographic surveys and design studies, and prepare plans,
details, specifications, and cost estimates for the FEMA-
funded Virginia Mill Trail Repairs and Reconstruction at El
Corte de Madera Creek Open Space Preserve. L. Hassett
seconded the motion. The motion passed 7 to 0.
B. Agenda Item No. 2- Authorize the General Manager to Execute a
Contract with Jakaby Engineering of San Jose. CA to Provide Design and
Engineering Services in an Amount Not to Exceed $31.835.45 for
Implementation of Phase II Projects of the Trail Use Plan for El Corte de
Madera Creek-Open Space Preserve-(Report R-0 I-13?).
D. Vu presented the staff report. Regarding damage to the tafoni, he said
that for the most part the formation is intact. He said staff would try to
address the issue by developing a trail and an area where people can view
Meeting 0 1-26 Page 4
the formation. In addition, staff will be discussing options to keep people
from climbing on them.
C. Britton said that San Mateo County came up with a plan before the land
was acquired by the District, and that was to put a chain link fence around
it. Staff is trying to come up with alternatives to that.
D. Vu said staff realized that the measures they are considering would
hopefully take care of the issue, but staff is considering implementing
further measures in the future, if necessary. He said the Sign Committee
is looking at interpretive signing.
Motion: M. Davey moved that the Board authorize the General
Manager to execute a contract with Jakaby Engineering in
an amount not to exceed $31,835.45 to prepare plans and
specifications for projects identified in Phase 11 of the Trail
Use Plan for El Corte de Madera Creek Open Space
Preserve. K. Nitz seconded the motion. The motion passed
7 to 0.
C. Agenda Item No. 3—Dedication Status of District Lands. Adopt the
Attached Resolution Dedicating Interests in Certain District Lands for
Public Open Space Purposes—(Re-port R-01-145).
D. Woods presented the annual dedication report, including a summary
table. He said they are not recommending too many properties for
dedication at this time, and told why. He said the Bear Creek Redwoods,
the Krone Bishop property, and the large holdings at Sierra AzuI are being
held back, probably until next year. He described the three parcels to be
dedicated this year and showed their locations on a map.
Motion: N. Hanko stated that she enjoyed making the motion on this
item each year because it is the end of acquisition processes
that have taken a long time, and moved that the Board
adopt Resolution No. 0 1-3 0,Resolution of the Board of
Directors of the Midpeninsula Regional Open Space
District Dedicating Interests in Certain District Lands for
Public Open Space Purposes. M. Davey seconded the
motion.
Discussion: D. Woods provided background regarding the Schwabacher
and McCune acquisitions as to why they took such a long
time to dedicate. He noted that it is looking favorable for a
couple of other acquisitions in the area. He showed where
Briggs Creek is located.
Meeting 0 1-26 Page 5
D. Woods informed the Board that they dedicated 1,667
acres last year. C. Britton added that most of the
undedicated land is in Sierra Azul. He said there are
hundreds of parcels, but there are still pieces missing. The
Board could dedicate smaller parcels, but they might need
to do a land swap during a future acquisition. He said
within a year or two the District will be dedicating several
thousand acres.
C. Britton explained that once the Board dedicates land,
they can either only exchange land of forty acres or less for
land of equal value in the same preserve, by a concurrent
resolution of the legislature, or a vote of the electorate.
Vote: The motion passed 7 to 0.
D. Agenda Item No. 4- Approval of Proposed Financing Amendment t
Purchase A"e ment-Barizain Sale for"c uisition of the McKann
Property Addition to the Mt. Umunhum-of Sierra AzuI Open Space
Preserve; Adopt the Attached Resolution Approving a Financing
Amendment to Purchase Agreement-Bargain Sale for the McKannU
Proppqy Addition—(Report R-0 1-1 4ft,
M. Williams presented the staff report and explained what the financing
amendment does. He said the District would be earning $30,000 over the
next ten years. He said the interest is tax-free.
C. Britton explained the term"bargain sale," noting that it is an IRS term
for sale for less than fair market value. It is the difference between fair
market value and what the District is purchasing it for. It is determined by
an appraiser and may be subject to close scrutiny.
M. Williams said payment will be done by staff on a quarterly basis per
the schedule.
Motion: K. Nitz moved that the Board adopt Resolution No. 01-3 1,
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Authorizing Acceptance of
Financing Amendment to Purchase Agreement—Bargain
Sale, and Authorizing General Manager to Execute Any
and All Other Documents Necessary or Appropriate to
Closing of the Transaction(Sierra AzuI Open Space
Preserve—Lands of McKannay). M. Davey seconded the
motion. The motion passed 7 to 0.
Meeting 0 1-26 Page 6
E. Agenda Item No. 5-Approve Amendments to the 2001-2002 Fiscal
Year Budget. Accept the District Controller's Mid Year Financial Report"
Approve the A _ 00 1-
Attached Resolution Approving an Amendment ig the 2
2002 Fiscal Year Budget—(Report R-01-144).
K. Nitz talked about the Budget Committee's recommendations.
S. Thielfoldt explained the adjustments shown in Exhibit A.
K. Nitz continued the report, noting that the Committee is still discussing
the 6 percent growth guidelines.
Motion: I Cyr moved that the Board accept the District Controller's
Mid-Year Financial Report; and approve Resolution No.
01-32, Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Adopting
Amendments to the Budget for Fiscal Year 2001-2002. N.
Hanko seconded the motion. The motion passed 7 to 0.
F. Agenda Item No. 6- Adopt the Attached Resolution of the Board of
Directors of the Midpeninsula&-gignal Open Space District ApqDLin"in
Anthony Correia and Elisa Wickham as Peace Officers—(Report R-01-
140).
K. Nitz thought it would be nice if the report contained pictures of new
officers, perhaps by use of digital cameras. N. Hanko agreed. C. Britton
said staff is normally introduced to the Board the meeting. J. Escobar
noted that they are going through extended peace officer training at this
time.
Motion: K. Nitz moved that the Board adopt Resolution No. 0 1-3 3,
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Appointing Peace Officer;
and Resolution No. 0 1-34, Resolution of the Board of
Directors of the Midpeninsula Regional Open Space
District Appointing Peace Officer. N. Hanko seconded the
motion. The motion passed 7 to 0.
G. Agenda Item No. 7 - Authorize Staff to Solicit Bids for the Removal of
One Minor Structure and Various Debris at Sierra AM Open Space
Preserve and Restore the Area to a Natural Condition(Former Calvillo
Property. —&pprt R-0 I-143).
Meeting 0 1-26 Page 7
L. Hassett expressed concerns regarding items 7 and 8 that staff is
soliciting bidders for demolition and will also come back and ask for
approval of improvement of access roads. C. Woodbury said staff will
likely need to improve the roads to get equipment in and get material out,
but they will be minimal improvements. C. Britton said improvement
would consist of cleaning up existing roads to make sure they are
passable.
C. Woodbury said staff looks at resources at the time of acquisition.
K. Nitz commented that it would be nice to have maps with the reports.
Regarding underground storage tanks, C. Woodbury said staff has looked
at hazards and potential hazards at the time of acquisition.
Motion: M. Davey moved that the Board authorize staff to solicit
bids for the demolition of one minor structure and the
removal of associated debris at Sierra Azul Open Space
Preserve, and restore the area to a natural condition. L.
Hassett seconded the motion. The motion passed 7 to 0.
H. Agenda Item No. 8- Authorize Staff to Solicit Bids for the Demolition
and Removal of Small Accessory Structures at Sierra Azul OpenSpace
Preserve and Restore the Area to a Natural Condition(Former Bartels
Prope W)—(Report R-0l-l4U.
Motion: J. Cyr moved that the Board authorize staff to solicit bids
for the demolition of one minor structure and the removal
of associated debris at Sierra Azul Open Space Preserve,
and restore the area to a natural condition. N. Hanko
seconded the motion. The motion passed 7 to 0.
I. Agenda Item No. 9- Adopt an Amendment to the Use and Management
Plan for the Mt. Umunhum Area of Rit."n Azul fl--- c!--- Preserve for
-
the Development of Public Access Improvements at Mt. Umunhum Road
—(Report R-0 I-IM.
D. Vu explained that this amendment applies to Jacques Ridge. K. Nitz
requested that such information be included in the staff report in the
future.
Regarding the possibility of having extra fill for extra parking places,D.
Vu said staff was able to accommodate three additional parking places for
a total of 14.
Meeting 01-26 Page 8
Motion: K. Nitz moved that the Board adopt an amendment to the
Use and Management Plan for the Mt. Umunhurn area of
Sierra Azul Open Space Preserve for the development of
public access improvements at Mt. Umunhurn Road. M.
Davey seconded the motion.
Discussion: D. Vu explained to a member of the public that the
additional spaces are in the area approved and told where
the spaces are located on the property.
Vote: The motion passed 7 to 0.
Vin. INFORMATIONAL REPORTS
M. Davey: 1. She complimented staff regarding announcing their name and
position before giving staff reports and for not going over the reports in detail. 2.
The Stanford trail plan went to the Board of Supervisors who have postponed
their decision until January 29. She complimented staff for helping inform the
Board of Supervisors and the public regarding the necessity for more public trails.
L. Hassett extended an invitation to the South Skyline Christmas Party Sunday at
his home.
C. Britton: 1. The Santa Clara County Open Space Authority vote will be
announced tomorrow night. 2. Patty Ciesla was appointed as a Santa Clara
County Parks Commissioner by Liz Kniss. 3. He had an invitation to Liz Kniss'
open house on December 20 that he would be attending. 4. He had included in
the FYI's an agenda from an open space advisory committee panel he served on
for Solano County. 5. He said there was information in the FYI's regarding
Proposition 40. He asked that if Board members made a contribution, they let
him know the amount. 6. He showed the Board an article from the San
Francisco Chronicle regarding the red barn. 7. Regarding Stanford trails, he met
with several supervisors. One of the things they were trying for was to get
through the livestock undercrossing at Highway 280. 8. He reported on AB 953
(40-acre exchange, expenditure authority)that will be heard on January 9 in
Sacramento.
S. Thielfoldt asked Board Members to look at their calendars so they can
coordinate some upcoming meetings.
C. Woodbury: 1. John Cahill had informed her that the Thornewood paving
project is completed. 2. The slope stabilization on Skyline will be completed by
the end of the week, weather permitting.
S. Jensen: 1. She asked Board Members to sign the volunteer scrapbook that had
been put together by a volunteer. The scrapbook is dedicated to B. Crowder. 2.
Meeting 01-26 Page 9
She had an invitation from Anna Eshoo for December 16. 3. She extended an
invitation to the docent potluck on January 15.
S. Sommer showed the new edition of Jean Rushmore's South Bay Trails book
which was dedicated to B. Crowder.
IX. ADJOURNMENT
At 8:50 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
i
I
i
i
Regional Open F ice
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R 02-01
Meeting 02-01
January 16, 2002
AGENDA ITEM 1
AGENDA ITEM
Election of Board Officers for 2002
GENERAL MANAGER'S RECOMMENDATION
Elect Officers of the Board for the 2002 calendar year.
DISCUSSION
Pursuant to Section 1.22 of your Rules of Procedure, you shall elect new Board Officers for the
calendar year at your first meeting in January. The election will be conducted by signed ballots,
and the District Clerk will count the ballots. After the election, the ballots will be available for
public inspection, if requested.
Your Rules of Procedure list the order of officers to be elected as follows: President, Vice-
President, Treasurer, and Secretary. The Treasurer is an automatic member of the Administration
and Budget Committee.
Each Board Officer is voted upon by separate ballots. Nominations are called for first. When
nominations are closed, election by ballot for that office will then proceed.
Prepared by:
Sally Thielfoldt, District Clerk
I,
Contact person:
Same as above
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org •Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton
Regional Open 5, ice
Meeting 02-01 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 16, 2002
AGENDA ITEM 2
AGENDA ITEM
Approval of Settlement Agreement and Mutual General Rele4aejn the Matter of Richmond v. Midpeninsula
Regional Open Space District, and corresponding Addition f Richmond Property to El Sereno Open Space
Preserve
GENERAL MANAGER'S RECOMMENDA
1. Determine that the recommended actions are categorically exempt from the California Environmental
Quality Act as set out in this report.
2. Adopt the attached resolution approving the Settlement Agreement and Mutual General Release
Agreement and authorizing the execution of the attached Purchase Agreement for the Richmond
property as an addition to the El Sereno Open Space Preserve.
3. Tentatively adopt the Preliminary Use and Management Plan recommendations contained in this report,
including naming the property as an addition to the El Sereno Open Space Preserve.
4. Indicate your intention to dedicate the property as public open space.
INTRODUCTION
At your meeting of May 10, 2000, you approved the Amended Purchase Agreement-Bargain Sale of property
owned by Krone and Bishop as Trustees (see Report R-00-62). Under the terms of the purchase agreement, the
District agreed to provide a defense and indemnity to the sellers for a lawsuit filed by the Richmond's, owners
of a small adjacent property claiming that previous maintenance of the Overlook extension road had triggered a
landslide that damaged their property. In addition, the District was assigned all rights to a cross-complaint filed
by Krone and Bishop against the Richmond's claiming that their grading of a driveway and building pad
undercut the slope and triggered the landslide.
The proposed Settlement and Mutual General Release Agreement is the result of a mediation process that began
in March 2001. As part of this agreement, the District will purchase the Richmond property as an addition to
the El Sereno Open Space Preserve.
DESCRIPTION (see Exhibit A — Site"a
The 1.41-acre property is located near the Town of Monte Sereno on the northern edge of the District's El
Sereno Open Space Preserve. Although small, the property will be a very important addition as it is
surrounded by the Preserve and highly visible from the Overlook Trail. If not acquired for open space
purposes and developed for residential use, it would negatively impact wildlife habitat and proposed
recreational uses of the Preserve.
The property is bounded by District land on all sides with the exception of a short segment of Littlebrook Drive
that forms the north boundary. A tributary to San Thomas Acquinas Creek generally follows the eastern
boundary and Overlook Trail lies approximately 50 feet to the south. The densely wooded property is situated
330 Distel Circle - Los Altos,CA 94022-1404 * Phone:650-691-1200
Fax:650-691-0485- E-mail: mrosd@openspace.org # Web site:www.openspace.org LLB t�
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz General Manager:L.Craig Britton
R-02-09 Page 2
on a steep slope, descending from Overlook Trail to Littlebrook Drive. The majority of the site is comprised
of a mixed evergreen forest represented largely of bay laurel, madrone, and oak.
Improvements to the property include driveway, graded building site and well. These improvements were
made by previous owners attempting to develop the property for residential purposes. Most of the building site
is highly disturbed and undulating due to a landslide on the upper slope below Overlook Trail. The driveway
parallels the eastern boundary and creek extending from Littlebrook Drive in the southerly direction to the
center of the property where the building site is located.
USE AND MANAGEMENT
Planninp, Considerations
The property is located within the unincorporated area of Santa Clara County and zoned HS (Hillside
Residential), requiring a 20 to 160-acre minimum lot size based upon a slope density formula. The property is
comprised of one legal parcel and has a potential density of one dwelling unit. Access to the building site has
been developed but is in poor condition.
Santa Clara County's Countywide Trails Master Plan shows a proposed regional trail in the vicinity of the
property that would connect Villa Montalvo County Arboretum, Sanborn-Skyline County Park and El Sereno
Open Space Preserve. The District's Regional Open Space Study identifies the property as desirable open
space and shows two regional trails similar to the one in the County's Trails Master Plan connecting the two
parks and open space preserve. The property is rated in the highest categories in the District's Master Plan.
Previous owners of the property have investigated potential residential development and conducted grading
activities for access and a potential home site. In 1979, an application for residential development was
submitted to the County of Santa Clara but was never approved. In 1997, the current owners of the property
submitted an application for a site plan approval that was never approved due to complications with septic and
leach field alignments.
In the past few years a landslide has occurred adjacent to the Overlook extension road near the north entrance
to the Krone/Bishop property. A portion of the landslide has been determined to be within the Preserve, but
the majority of the slide is located downslope on the Richmond property. When the District acquired the
Krone/Bishop property, it agreed to a defense and indemnity to the sellers and the sellers assigned all rights to
the in cross-complaint to the District. This litigation will be dismissed upon the District's acquisition of the
Richmond property.
Preliminary Use and Management Recommendations
The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the
plan is amended or a Comprehensive Use and Management Plan is updated. The property will be maintained
in a natural condition and no changes to existing land use are anticipated. The property will be closed to the
general public for the foreseeable future.
Public Access: Close to public use at this time.
Patrol: Routinely patrol the property.
Signs: Install boundary and preserve regulatory signs as appropriate.
Barriers: Install barrier on Littlebrook Drive to prevent illegal access on the driveway.
R-02-09 Page 3
Water System: Monitor the well casement to make sure it remains capped and secure.
Name: Name the property as an addition to the El Sereno Open Space Preserve.
Site Safety Inspection: Site safety inspection has been conducted and there are no known safety hazards on the
site.
Dedication: Indicate your intention to dedicate the property as public open space.
CEOA COMPLIANCE
Project Description
The project consists of the acquisition of a 1.4-acre property as an addition to the El Sereno Open Space
Preserve and the concurrent adoption of a Preliminary Use and Management Plan for the addition. Ultimately,
the property will be included in the Comprehensive Use and Management Plan for the El Sereno, Open Space
Preserve. The land will be permanently preserved as open space and maintained in a natural condition.
CEQA Determination
The District concludes that this project will not have a significant effect on the environment. It is categorically
exempt from CEQA (California Environmental Quality Act) under Sections 15316, 15317, 15325, and 15061
of the CEQA Guidelines as follows:
Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and
the management plan proposes to keep the area in a natural condition. The use and management plan specifies
that the land will not be developed and will remain in a natural condition.
Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area.
The District will acquire fee interest and maintain the open space character of the area. No new development
is proposed as part of this project.
Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This
acquisition will transfer fee ownership of the property to the District and ensure it will be preserved as public
open space by incorporating it into the El Sereno Open Space Preserve.
This acquisition qualifies under three sections. The actions proposed in the Preliminary Use and Management
Plan are also exempt under section 15061, as there is no possibility the actions may have a significant effect on
the environment.
TERMS AND CONDITIONS
In June 2001, the Richmond's and the District participated in mediation which resulted in a settlement
agreement subject to Board approval, thereby resolving litigation involving a landslide on the Richmond
property. The Settlement Agreement and Mutual General Release will fully settle and release the District from
any claims relating to the landslide dispute. As part of this agreement, the District will purchase the 1.41-acre
Richmond property. This property is being acquired on an "as-is" basis at a purchase price of$175,000,
which is considered fair and reasonable in this market area. The District assumed responsibility for the repair
and maintenance of the Overlook extension road when the Krone/Bishop property was acquired. The landslide
that may have destabilized the road is located on both the Krone/Bishop property and the Richmond property.
If it is determined that stabilization of the hillside below the road and located on the Richmond Property is
necessary, this repair will return to the Board for approval as a future agenda item. At this time, no
R-02-09 Page 4
determination has been made as to whether stabilization will be needed and, if so, what the nature and extent of
such work would be. However, in the event such work were required in the future, preliminary assessment of
a hillside stabilization repair indicate that costs should not exceed$150,000.
BUDGET CONSIDERATIONS
2001-2002 Budget for Land Acquisition
New Land $20,000,000
New Land Purchased this year 4,228,350
Richmond Property 175,000
Acquisition Budget Remaining $15,596,650
Controller M. Foster was consulted on this proposed acquisition and has indicated that, considering cash flow
and account balances, funds are available for this property purchase.
PUBLIC NOTIFICATION
The property owners of lands located adjacent to the subject property have been mailed written notices of this
proposed acquisition.
Prepared by:
Del Woods, Senior Acquisition Planner
Michael C. Williams, Real Property Representative
Susan Schectman, General Counsel
Map prepared by:
Ruthie Harari-Kremer, Planning Technician
Contact Person:
Susan Schectman, General Counsel
RESOLUTION NO. 02-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AUTHORIZING APPROVAL OF SETTLEMENT
AGREEMENT AND MUTUAL GENERAL RELEASE,
APPROVAL OF THE PURCHASE AGREEMENT AND
AUTHORIZING OFFICER TO EXECUTE CERTIFICATE OF
ACCEPTANCE OF GRANT TO DISTRICT, AND
AUTHORIZING GENERAL MANAGER TO EXECUTE ANY
AND ALL OTHER DOCUMENTS NECESSARY OR
APPROPRIATE TO CLOSING OF THE TRANSACTION (EL
SERENO OPEN SPACE PRESERVE - LANDS OF
RICHMOND)
The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows:
Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby approve the
Settlement Agreement and Mutual General Release, and the Purchase Agreement between Gregory J. and Debbie
L. Richmond and the Midpeninsula Regional Open Space District, copies of which are attached hereto and by
this reference made a part hereof, and authorizes the President or appropriate officers to execute the Agreements
on behalf of the District.
Section Two. The President of the Board of Directors, or other appropriate officer, is authorized to execute a
Certificate of Acceptance on behalf of the District.
Section Three. The General Manager is authorized to execute any and all other documents in escrow necessary
or appropriate to the closing of the transaction and implementation of the Settlement Agreement and Mutual
General Release.
Section Four. The General Manager of the District is authorized to expend up to $5,000.00 to cover the cost of
title insurance, escrow fees, survey costs and other miscellaneous costs related to this transaction.
Section Five. The General Manager and General Counsel are further authorized to approve any technical
revisions to the attached Agreements and documents which do not involve any material change to any term of the
Agreements or documents, which are necessary or appropriate to the closing or implementation of this
transaction.
Section Six. It is intended, reasonably expected, and hereby authorized that the Districts general fund will be
reimbursed in the amount of$175,000.00 from the proceeds of the next long-term District note issue. This
Section of this Resolution is adopted by the Board of Directors of Midpeninsula Regional Open Space District
Pe g P P
solely for purposes of establishing compliance with the requirements of Section 1.103-18 of the Treasury
Regulations. The reimbursement of this payment expenditure is consistent with the District's budgetary and
financial circumstances. There are no funds or sources of moneys of the District that have been, or are
reasonably expected to be, reserved or allocated on a long-term basis, or otherwise set aside to pay the costs of
this open space land acquisition project which are to be paid or reimbursed out of proceeds of indebtedness to be
issued by the District. The Board of Directors hereby declares the District's official intent to use proceeds of
indebtedness to reimburse itself for this open space land acquisition project expenditure.
I
EL SERENO OPEN SPACE PRESERVE
Villa Montalvo
t
i
County Arboretum
fJ O
Sanborn County
Park G�� _ — �e Brook Dr
Al Overtook Rd.
Extension \ f
PROPOSED RICHMOND ACQUISITION
m Krone/Bishop Addition '
1 41 ACRES
r '' Acres
I
258.81 A s '
I
j:
�7
, I
};\ EL SERENO
'X SPACE PRESERVE
��. � ice.--w� , f/ !r� -- .• \ � f �>~ �� %//�..,..,;=:'� vet
ti
n,a v
Sanborn County
�. Park I ____ --- - __�---
0 800 1600 2400 Feet
LOCATION MAP: PROPOSED ADDITION TO EL SERENO OPEN SPACE PRESERVE
Regional Open ." ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-06
Meeting 02-01
January 16, 2002
AGENDA ITEM 3
AGENDA ITEM
Application to the California Heritage Fund Grant Program or the ismic Upgrade of the Winery
Building at Picchetti Ranch Open Space Preserve
GENERAL MANAGER'S RECOMMENDATION
1. Determine that the recommended actions are categorica ly exempt from the California
Environmental Quality Act(CEQA)as set forth in this report.
2. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open
Space District approving the application to the California Heritage Fund Grant Program for
the seismic upgrade of the winery building at Picchetti Ranch Open Space Preserve.
DISCUSSION
The State of California Department of Parks and Recreation is accepting grant applications through its
California Heritage Fund Grant Program under the Safe Neighborhoods, Clean Water, Clean Air and
Coastal Protection Bond Act of 2000 (Proposition 12). Approximately $8,506,000 is available in this
grant program statewide. Eligible projects include a product, facility, or project designed to preserve an
historical resource that is listed, or formally determined eligible for listing, in the following programs:
National Register of Historic Places, California Register of Historical Resources, California Historical
Landmarks, or the California Points of Historical Interest. Types of projects include acquisition,
development(rehabilitation and restoration), and interpretation. The grantee is required to match at least
50 percent of the total project cost from local, State, Federal or private funds, and in-kind services. The
application deadline for the current funding cycle is March 1, 2002. Identifying a source of funding for
seismic upgrades to the winery building at the historic Picchetti Ranch was included as a key project in
the Planning Department's 2001/2002 Action Plan.
Picchetti Ranch is one of the few remaining historically significant wineries in the Santa Clara valley and
is listed on the Santa Clara County Heritage Resource Inventory and the National Register of Historic
Places. It is an excellent example of a family-operated ranch and winery of the type prevalent in the area
in the late 1800's. Constructed in 1896, the winery remains the central building at Picchetti Ranch. The
building's masonry construction gives it a unique distinction among the ranch buildings,which is made
even more interesting by its stone foundation and brickwork on the upper walls. The District currently
leases the winery complex to Leslie Pantling who operates the property as Picchetti Winery. The winery
is open to the public for wine tasting and sales.
The winery building was renovated and upgraded in 1986. These renovations included both seismic and
non-seismic repairs and upgrades. Today, the building is in need of further seismic upgrades as a result
of the 1989 Loma Prieta earthquake.
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd®openspace.org •Web site:www.openspace.org -w--g� ®. °'
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera!Manager:L.Craig Britton
R-02-06 Page 2
Since the 1989 earthquake, the County of Santa Clara adopted an unreinforced masonry upgrade
ordinance, as required by State law. The ordinance classifies existing unreinforced masonry buildings
according to their risk(based on the nature of their use and structural inadequacy. Analysis of the
winery revealed that in order to comply with the County's ordinance,three upgrades are required if the
public is to utilize the building. First, the roof and walls must be tied correctly to the floor with anchors
and blocking. Second, the roof and floors must be upgraded with blocking so they can better act as
diaphragms,which carry and resist lateral forces. Third,the brick walls at the ends of the building must
be tied to the roof above with a new shear wall constructed on the face of the wood gable-end walls.
The Santa Clara County Historical Heritage Commission granted the District$20,000 in 1998 to fund the
preparation of plans and specifications for-the seismic upgrades. The estimated cost to complete the bid
documents, obtain permits and construct the improvements is$120,000. Therefore, the District is
requesting a$60,000 matching grant from the California Heritage Fund Grant Program. The winery
operator,Leslie Pantling, will provide$60,000 in matching funds for the project.
CEOA COMPLIANCE
Project Description
The project consists of seeking grant funding for the seismic upgrade of the winery building within the
Picchetti Ranch Open Space Preserve. The winery building is part of a collection of structures that make
up Picchetti Ranch, one of the few remaining historically significant wineries in the Santa Clara valley.
Picchetti Ranch is listed on the Santa Clara County Heritage Resource Inventory and the National
Register of Historic Places.
CEQA Determination
The District concludes that this project will not have a significant effect on the environment. It is
categorically exempt from the California Environmental Quality Act(CEQA)under Sections 15301 and
15331.
Section 15301 exempts the operation,repair, maintenance, or minor alteration of existing structures or
facilities not expanding existing uses. The project includes structural upgrades to an existing building in
compliance with current seismic code requirements.
Section 15331 exempts historical resource restoration or rehabilitation qonsistent with the Secretary of
the Interior's guidelines. Implementation of the project will rehabilitate an historical resource through
seismic upgrades that are consistent with,The Secretary of the Interior's Standards for Rehabilitation and
Guidelines for Rehabilitating Historic Buildings.
Prepared by:
Cathy Woodbury,ASLA/AICP,Planning Manager
Contact person:
Same as above
f _
Resolution No; 02-
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPROVING THE APPLICATION FOR GRANT FUNDS
FOR THE CALIFORNIA HERITAGE FUND GRANTS
PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS,
CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION
BOND ACT OF 2000
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
SEISMIC UPGRADE OF THE WINERY BUILDING
AT PICCHETTI RANCH OPEN SPACE PRESERVE
WHEREAS, the Legislature and Governor of the State of California have approved
grant funds for the California Heritage Fund; and
WHEREAS, the Office of Historic Preservation has been delegated the responsibility
for the administration of the grants program, setting up necessary procedures; and
WHEREAS, said procedures established by the Office of Historic Preservation require
the Applicant to certify by resolution the approval of application(s) before submission of said
application(s) to the Office of Historic Preservation; and
WHEREAS, the Applicant will enter into a contract with the Office of Historic
Preservation for subject Project(s).
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Midpeninsula Regional Open Space District:
I. Approves the filing of an Application for assistance for the above project(s) to be
funded from the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal
Protection Bond Act of 2000/California Heritage Fund; and
2. Certifies that Applicant understands the assurances and certification in the Application
form; and
3. Certifies that all archeological investigations, studies, and reports used as the basis for
work on this grant-funded Property, as well as interpretation and mitigation, will be
professionally prepared and approved by a qualified archeologist for conformance with
The Secretary of the Interior's Standards for Archeology and Historic Preservation.
Where appropriate, demonstrate consultation with the local Native Americans, or other
appropriate groups; and
4. Certifies that for Development and Interpretation Projects, Applicant has adequate
control (ownership, leasehold, easement, joint powers or cooperating agreement, or
other long-term interest in the Property) at the commencement, during, and after the
completion of the Project, in accordance with Covenant requirements; and
5. Certifies that all architectural plans and specifications used as the basis for construction
work on this grant-funded Property will be prepared and approved by a professionally
qualified restoration architect and/or engineer for conformance with the Secretary of the
Interior's Standards for the Treatment of Historic Properties and the California Historic
Building Code; and
6. Certifies that Applicant has or will have sufficient funds to operate and maintain the
Project; and
7. Certifies that Applicant shall start the CEQA and, or, NEPA compliance process, if
applicable, within 60 days after full execution of the Contract and shall complete and
comply with CEQA and, or, NEPA, if applicable, prior to the release of grant funds
from the Office of Historic Preservation; and
8. Certifies that Applicant has reviewed and understands the General Provisions contained
in the Project Contract shown in the Procedural Guide; and
9. Appoints the General Manager or his designee as agent to conduct all negotiations,
execute and submit all documents including, but not limited to Applications,
agreements, payment requests and so on, which may be necessary for the completion of
the aforementioned Project.
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary President
Board of Directors Board of Directors
1, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the
above is a true and correct copy of a resolution duly adopted by the Board of Directors of the
Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held
and called on the above day.
Sally Thielfoldt, District Clerk January 16, 2002
Regional Open '' -ice
1
Meeting 02-01 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 16, 2002
AGENDA ITEM 4
AGENDA ITEM
Accept the Final Report on the Operations Program Review ion Plan and Summary of Project Accomplishments
and Give Direction to Staff to Incorporate the Plan into Fu re Department Action Plans
GENERAL MANAGER'S RECOMMENDATIO
1. Review and accept the attached Operations Program Review Final Action Plan and Summary of Project
Accomplishments.
2. Direct staff to incorporate those elements of the Operations Program Review Final Action Plan which have not
yet been accomplished into the key projects, activities and other priorities in the Annual Departmental Action
Plans.
INTRODUCTION
The attached Operations Program Review Final Action Plan is an updated version of the Plan which was accepted
by the Board at the April 2001 meeting (see Report R-01-40). At that meeting, staff committed to return to the
Board with a final report on the status of the items in the Plan„ in January 2002. The Action Plan was a
culmination of staff s work with the Operations Program Review Ad Hoc Committee (Board members Cyr, Hanko
and Siemens).
BACKGROUND
The Board confirmed the process for an Operations Program Review in a letter dated March 10, 1997 to Service
Employees International Union (SEIU), Local 715 (see Report R-97-49). In the letter, the District agreed to
commission a study by a qualified consultant to review the Operations Program, including, but not limited to, law
enforcement issues.
At the regular meeting of October 8, 1997,the Board accepted the Request for Proposals and authorized the
General Manager to solicit bids for the project(see Report R-97-111). In keeping with the provisions of the letter
of intent,the Request for Proposals was reviewed by representatives from the bargaining unit, who were also
involved in reviewing the submittals from possible consultants.
At the regular meeting on January 14, 1998, the Board authorized the General Manager to execute a contract with
the Warner Group, and an Ad Hoc Committee of the Board was appointed to oversee the process and to provide
input(see Report R-98-07).
At the special meetings on September 28, 1998 and October 21, 1998, the Board reviewed and accepted the report
of the Warner Group. The Operations Program Review Ad Hoc Committee was directed to continue to work with
staff on the creation of a plan to implement the recommendations in the Operations Program Review Final Report,
taking into account the feedback received from the Board and staff(see Report R-98-110).
At the regular meeting on February 10, 1999, the Board approved four actions related to the Operations Program
Review including providing direction to the Ad Hoc Committee to continue developing a work plan based upon
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org ] H—E T
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton
R-02-05 Page 2
the Operations Program Review in such a manner as to foster a closer working relationship among field staff,
management, and the Board of Directors(see Report R-99-22).
DISCUSSION
The final report of the Operations Program Review contained a great deal of information and recommendations,
which the Ad Hoc Committee used to set priorities. It was noted in Report R-99-22 that: "An important aspect of
this process is taking the time necessary to allow for research on the issues, distribution of draft materials, and the
gathering of input from the field staff." The process of creating a finalized Action Plan took from February 1999 to
March, 2001.
The process of creating the Action Plan, included a series of meetings held with the Assistant General Manager, the
Operations Management Analyst, field supervisors, and field staff to discuss priorities. In keeping with
commitments made at the start of the process,agendas and meeting materials were made available to field staff
prior to each Ad Hoc Committee meeting. Eight Ad Hoc Committee meetings were held to review the draft Action
Plan, and to consider feedback from field staff on the various elements. All Ad Hoc Committee meetings were
open to interested field staff.
To the extent possible,the sections in the Action Plan are presented in the same order as they occur in the
Operations Program Review Final Report to facilitate review and comparison with the consultant's final
recommendations.
The attached Final Action Plan is the culmination of the Operations Program Review process and presents a
blueprint for actions to be continued over the next few years. Many of the recommendations, such as hiring
additional staff, improvement of the fire pumpers, improvement of radio coverage, increased staff communications,
and providing additional leadership training have already been implemented. The Action Plan provides an update
on the status of these and other projects.
CONCLUSION
Many of the projects listed in the Action Plan have been substantially completed. Staff recommends that projects
which remain should be considered along with other departmental priorities in the future annual departmental
Action Plan.
Prepared by:
Gordon Baillie,Management Analyst
Contact person:
Same as above
ProgramOperations Review
FINAL ACTION"PLAN"
(Including Summary
of Project Accomplishment )
Updated January, 2002
Table of Contents:
Background on the Operations Program Review Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page i
A. ORGANIZATION STRUCTURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 1
1. Improve the communications between the various offices and work groups. . . . . . . . Page 1
2. Develop a multi-year Operations Program staffing plan. . . . . . . . . . . . . . . . . . . . . . . Page 3
3. Provide progress reports on work done on the Action Plan. . . . . . . . . . . . . . . . . . . . . Page 3
B. CUSTOMER SERVICE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 3
1. Identify the objectives of gathering visitor use information. . . . . . . . . . . . . . . . . . . . . Page 4
2. Consider use of a public opinion poll to determine what issues are of concern to visitors
and constituents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 4
3. Develop customer service standards for staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 4
4. Increase communication (education) with the public about the District's overall goals and
policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 4
C. LEADERSHIP AND MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 5
1. Review methods of ensuring consistent levels of decision making authority . . . . . . . Page 5
2. Look at methods of increasing cooperation among all District staff . . . . . . . . . . . . . . Page 5
3. Clarify and set standards for leadership and supervision. . . . . . . . . . . . . . . . . . . . . . . Page 6
D. RESOURCE MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 7
1. Work with the Planning Program to develop a draft strategic plan for the growth of the
Resource Management Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 7
2. Work with the Planning Program to integrate resource management planning into the Use
and Management decision making process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 9
3. Provide topic-specific training for staff involved in resource management projects. . Page 9
E. DISTRICT-WIDE PLANNING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 9
1. Work with Planning to complete the trail policy update process. . . . . . . . . . . . . . . . . Page 9
2 Take the following actions if a District-wide comprehensive management plan is deemed
necessary: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 10
F. LAW ENFORCEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 10
1. Clarify responsibility for, and jurisdiction over, law enforcement functions. . . . . . . Page 10
2. Review and update the field operations manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 11
3. Provide annual training as specified in the Operations Manual. . . . . . . . . . . . . . . . . Page 12
4. Analyze current radio system shortcomings and develop recommendations . . . . . . Page 13
C:\DATA\WPDOCS\THESTUDY\PHASE-11\MEETI NGS\ACTION1 OPLN
5. Integrate/clarify enabling legislation definition with actual roles and responsibilities
. . . . . . Page 13
6. Explore additional measures to ensure ranger safety. . . . . . . . . . . . . . . . . . . . . . . . . Page 13
7. Clarify roles and responsibilities District staff when working with other law enforcement
agencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 14
G. MAINTENANCE AND CONSTRUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 14
1. Review of the maintenance program's effectiveness . . . . . . . . . . . . . . . . . . . . . . . . . Page 14
2. Develop maintenance standards for District trails and facilities . . . . . . . . . . . . . . . . Page 14
3. Work with the Planning Program to review and clarify the construction standards . Page 14
4. Develop a more formal maintenance management plan . . . . . . . . . . . . . . . . . . . . . . Page 15
5. Create a separate section within the Operations Manual for maintenance staff s roles and
responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 15
6. Review and improve the vehicle replacement schedule and strategy. . . . . . . . . . . . . Page 15
7. Provide initial and ongoing maintenance and construction training for field staff Page 16
H. WILDLAND FIRE PROTECTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 16
1. Meet with fire agencies with jurisdiction on District lands . . . . . . . . . . . . . . . . . . . . Page 16
2. Work with fire agencies to identify equipment and training . . . . . . . . . . . . . . . . . . . Page 17
3. Develop an equipment modification plan to improve the reliability of fire pumpers.
. . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 18
I. PLANNING PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 18
I. Work with the Planning Program to develop a plan to improve the working relationship
between Planning and field staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 18
2. Develop an Operations Program project list to identify projects that require minimal
planning program involvement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 19
3. Track the status of projects and work on developing systems which encourage quicker
decision making and greater delegation of decisions . . . . . . . . . . . . . . . . . . . . . . . . . Page 19
J. OTHER SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 19
1. Continue to provide the current level of services in the areas of interpretation, emergency
medical services, and search and rescue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 19
2. Continue to work closely with the Public Affairs Program to ensure good communications
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 20
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Page i
Background on the Operations Program Review Process
In January, 1998 a contract was authorized with the Warner Group for a review of the
Operations Program, pursuant to the requirements of the side letter to the Memorandum of
Understanding.
The Warner Group presented a Final Report on the Operations Program Review at two Board
meetings in September and October, 1998. The Board accepted the report and directed staff to
continue working with the Program Review Ad Hoc Committee to develop an implementation
plan. This direction was formalized in a Board report which was accepted in February, 1999.
A Draft Project List was developed and was shared with field staff during a series of meetings
in March and April, 1999. The Ad Hoc Committee reviewed staff s comments with
management staff, and finalized the Project List. This process was accomplished during three
meetings, held on April 12, May 24 and June 24, 1999. The following table illustrates when
particular sections of the Project List were discussed. Sections were discussed in order of
priority as identified by field staff. More information about the comments made by both field
staff and the Ad Hoc Committee can be obtained from the meeting notes.
Section Date of Meeting
A. Organization June 24
B. Customer Service June 24
C. Leadership May 24
D. Resource Management May 24
g Y
E. District- Wide Planning May 24
F. Law Enforcement April 12
G. Trail Construction &Maintenance April 12
H. Wildland Fire Protection May 24
I. Planning Program May 24
J. Other Services June 24
To the extent possible, the sections in the Project List and the Action Plan are in the same
order as they are in the Operations Program Review Final Report, to facilitate review and
comparison with the consultant's recommendations.
Page ii
This Action Plan is the culmination of this process and presents a blue print for actions to be
taken over the next few years. An annual review of this document is recommended, to ensure
the completion of projects and to provide updates as needed.
Update - Progress in 2000 and 2001
The Action Plan was reviewed by the Ad Hoc Committee in early 2000, with the document print
date of January 7, 2000 being utilized as a blueprint for actions taken throughout the year. A
review of these actions was presented at an Ad Hoc Committee meeting of November 13, 2000.
Copies of the Action Plan with progress summaries were distributed to field staff in January,
2001. No comments were received from staff. Presented below (in italics) is an update on these
actions.
Further work was done on this document, with the culmination of this work being the final
meeting of the Ad Hoc Committee on February 6, 2001 followed by the Board's approval of the
Action Plan at their regular meeting of April 11, 2001 (see report R-01-40).
Work on implementation of the Action Items was continued through 2001 and the current
intention is to incorporate the remaining items with future departmental actions plans, as
appropriate with other priorities.
A. ORGANIZATION STRUCTURE
1. Improve the communications between the various offices and work groups.
a. Continue the Influencing Skills training and implementation.
All employees, including supervisors and managers, who had previously received
Influencing Skills training attended a two-day refresher training in March, 2001,
Influencing Skills training has also been provided for new employees in 2001. Plans are
underway for another training session to be provided in April, 2002.
b. Actively provide opportunities for administrative staff to interact with field staff at the
field offices, or in a field setting. This includes actively encouraging the scheduling of
meetings and training at field offices.
More meetings are being held in at the field offices by all administrative departments.
Field offices are also being more routinely used as training sites for the entire staff. This
is also being addressed in the Workplace Enhancement Plan (WEP).
c. Improve the flow of communications through greater use of technology(such as e-mail).
Additional computers have been purchased for the field offices, and all of the supervisors
now have individual e-mail accounts. Lead Open Space Technicians also now have their
own individual e-mail accounts. E-mail is being used to improve the flow of information
to and from field staff. Board and Management Team meeting summaries are being
distributed by e-mail. All District e-mail addresses have been standardized,for better
consistency and to ease communication with those outside the organization.
d. Continue efforts to decentralize decision making and clarify the authority and
responsibility of the Area Superintendents and supervisors.
The Operations Manager is working closely with the two Area Superintendents to increase
delegated responsibility. Draft outlines of duties and responsibilities of supervisors,
superintendents, and managers have been preparedfor the General Manager s review.
Front line supervisors have been more involved in the hiring processes, and the Lead
Open Space Technicians were involved in the hiring process for the Open Space
Technician positions.
Page 1
e. Encourage field staff to be actively involved in improving the communications process by
continuing their involvement in District-wide committees, and ensuring the participation
of field staff in project workgroups early in the planning process.
A review of all committees associated with Operations was completed. This review
included the creation of a database which helped to streamline the committees, and to
ensure that staff, who did not have conflicting days off, were assigned to committees.
Field staff continue to be involved with on committees such as the Foothills shoploff ce
planning committee, and have provided valuable input during the early stages of this
project.
f. Investigate the possibility of creating office intern opportunities for field staff to encourage
greater understanding and interaction between field and office staff members. Look for
additional opportunities for office staff to participate in field work projects.
No formal proposal has been created for an office intern position; however, the
Workplace Enhancement Plan addresses additional opportunities for office staff to
participate infield activities. The Resource Management Specialist position was filled on
an interim basis by a Lead Open Space Technician.
g. Foster a sense of individual responsibility for promoting a healthy work environment by
recognizing and rewarding those who make a positive contribution to the goals of the
District. Recognize that some differences in culture, norms and expectations are to be
expected between the different work stations and positions, and that this is not necessarily
unhealthy, as long as staff members work cooperatively to achieve the goals of the
organization.
All of the supervisory positions available this year have been filled by in-house
promotions. The staff recognition event was also expanded to assist in providing further
recognition for staff whose positive attitude and work habits provided a positive
contribution to the District and to their co-workers.
h. Provide opportunities for field staff to work out of a different Area office, to increase
communications and knowledge, and to create training opportunities.
A number of field staff have traded work areas,primarily to assist with staffing shortages,
but also to provide an opportunity to increase understanding and communications
between the areas. Supervisors are also working on guidelines to permit temporary
trading of work stations. Newly hired Rangers will also be doing shifts in their non-
assigned area to improve communications and familiarity with District lands.
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An Acting Lead Open Space Technician opportunity was provided for an Open Space
Technician when the regular Lead OST took on the Acting Resource Management
Specialist position.
2. Develop a multi-year Operations Program staffing plan.
a. Develop a five year staffing plan, based on current needs and anticipated growth. The
staffing plan should identify the basis for future staff growth, and should address the
concerns of the workload caused by the increased land acquisitions.
b. Present the draft staffing plan to the field staff, for input,prior to Board review and
adoption.
c. Incorporate the staffing plan in future budget priorities.
Items a and b have been accomplished(see report R-00-24), and the staff ng plan is now
used to formulate budget proposals. The Staffing Plan should be updated prior to its
expiration (200412005), and should be seen as a guide to potential future staffing needs.
Eight new regular positions have been added to the field staff since the completion of the
Operations Program Review (2 open space technicians (OST), 2 Lead OST, 2 Rangers,
2 Supervising Rangers). An additional OST position was added in January, 2002.
3. Provide progress reports on work done on the Action Plan.
a. Provide staff and Board with periodic written reports on the status of projects outlined in
this document.
Staff and the Board's Ad Hoc Committee were kept informed of the status of the projects
suggested by the Operations Program Review, and this document provided a more formal
update on the progress of the projects.
B. CUSTOMER SERVICE
The projects listed below, in Section B "Customer Service, "should be forwarded to the
Legislative, Finance, and Public Affairs Committee (LAFPAC) for review and
implementation. Members of the Operations Program Review Ad Hoc Committee support the
priorities and encourage the LAFPAC to develop strategies to address these issues.
Page 3
I
More specific objectives need to be developed in order to implement the actions listed below.
In particular, the objectives for gathering the information need to be more clearly identified
prior to starting any information gathering process.
The Public Affairs Manager should also be involved in the development of this section, and it
is hoped that recent staffing changes in the Public Affairs Department will assist in
addressing the projects listed in this section.
1. Identify the objectives of gathering visitor use information.
a. Decide what the objectives are for gathering the information.
b. Decide on what type of information is needed to meet the stated objectives, and on the best
methods for gathering this data. Ensure that the data gathered is valid and accurate.
2. Consider use of a public opinion poll to determine what issues are of concern to visitors and
constituents.
3. Develop customer service standards for staff.
Customer service issues will be addressed in a number of sections in the updated Operations
Manual. In addition, they have also been discussed in Influencing Skills training.
a. Research customer service standards of other agencies.
b. Develop customer service standards, utilizing a process similar to the one used to develop
Supervisor Performance Standards.
4. Increase communication (education) with the public about the District's overall goals and
policies. (Note - this section was originally under "J - Other Services.")
a. Ensure that field staff have timely and accurate information about Board policies and
actions, including the reasoning behind decisions.
The Management Team is regularly sending e-mail to staff regarding the Board's and
Management Team's meetings. Staff who do not have individual e-mail boxes have access
to these through shared e-mail boxes, or through bulletin board postings.
b. Continue to improve the quality of the District's electronic and print publications,
including information about District policies, and current regulations.
Page 4
The Visitor Services map is being revised and updated, and the possibility of a Spanish
language fact sheet is being investigated. Other,preserve-specific maps have also been
improved with better graphics and updated information.
An overhaul of the District's website is planned, and a website maintenance plan will be
created in conjunction with this.
C. LEADERSHIP AND MANAGEMENT
I. Review methods of ensuring consistent levels of decision making authority by the Operations
Manager, Area Superintendents, and Supervising Rangers.
A six day Operations Leadership Academy was been completed in 2001. The sessions
included both leadership training and team-building. Staff from the Operations supervisory
group, including the Lead OSTs, the Assistant General Manager, the Administrative/Human
Resources Manager and the Human Resources Management Analyst participated in this
training.
A Management Academy is currently underway for District managers, including the
Operations Manager and the Area Superintendents. This Academy builds upon the concepts
presented in the Operations Leadership Academy.
Performance Evaluation training has also been provided to supervisors, to ensure consistency
in the application of performance standards.
a. Develop guidelines which outline decision making authority by position. Ensure that the
level of authority and responsibility delegated to supervisors is clear to all staff.
Information about roles and responsibilities of supervisors and managers was submitted
to the General Manager, and will be utilized to assist in clarifying roles where necessary.
2. Look at methods of increasing cooperation among all District staff, with special emphasis on
increasing cooperation between management and field staff.
Several aspects of the Workplace Enhancement Plan address this item. Included in this is a
commitment by managers and supervisors to spend more time at field locations. Regular
Labor/Management meetings have been occurring regularly with the Bargaining Unit
Representative.
Page 5
It is essential that all members of the District team, not just managers and supervisors, take
an element of personal responsibility for enhancing the morale of the workplace and for
making a positive contribution.
The General Manager has implemented a regular meeting schedule with the Area
Superintendents to better understand issues important to field staff.
a. Strengthen the role of the supervisors in the communications process.
I Involve the supervisors in the decision-making process.
ii Ensure that information which needs to be passed along to field staff is clearly
identified as such to field supervisors, and that information which is confidential,
and cannot be shared, is also clearly identified.
iii Ensure that supervisors are informed of staff s involvement in projects, and are
kept up to date on the progress of projects and assignments.
In addition to increased use of e-mail to improve communications, the Operations
Meetings and Uniformed Supervisors'meetings continue to be a major source of
information, which supervisors can share with their staff. The increased number of
supervisors has sparked a review of the way in which information is disseminated and
exchanged. The meeting schedule has been restructured to improve the effectiveness and
efficiency of meetings.
3. Clarify and set standards for leadership and supervision.
a. Complete the Supervisors' Performance Standards process, and incorporate the
standards in the evaluation process.
The Performance Standards drafted by a staff committee have been integrated into the
evaluation process for supervisors and managers as a pilot program, and the standards
are reviewed with supervised verbally during their evaluation meetings. Additional staff
work is necessary to revise supervisory and managerial performance standards, the
evaluation process, and to fully implement the new performance standards.
b. Ensure that all supervisors receive training in leadership and supervision.
The Operations Leadership Academy has helped to provide this training, and staff
continues to seek out other quality training opportunities, The Database Consolidation
and Improvement Project includes an element to track and report upon staff's training.
c. Provide leadership career-development training for staff who show an interest in
leadership opportunities.
Page 6
The Tuition Reimbursement Program is being reviewed to see if it can be made more
usable by staff(i.e. by allowing non-credit classes to be reimbursed). The new scheduling
program will also assist staff in attending classes by providing greater scheduling
flexibility. The recent focus has been on providing leadership training for the group of
new supervisors and Lead OSTs.
d. Clarify the role and leadership expectations of the Lead Open Space Technician and
Equipment Mechanic Operator positions.
The Lead Open Space Technicians participated in the Operations Leadership Academy as
a first step in defining and further developing their leadership and supervisory role, and to
more fully integrate them in the Operations leadership team. Lead Open Space
Technicians are participating, on a rotational basis, in the Uniformed Supervisors Group
meetings to further support their leadership role.
D. RESOURCE MANAGEMENT
I. Work with the Planning Program to develop a draft strategic plan for the growth of the
Resource Management Program; including increasing the Operations field staff s participation
in, and responsibility for, resource management projects.
A draft Strategic Plan has been written and is being prepared for Board review,possibly in a
workshop format in February, 2002.
a. Update field job descriptions to include a component of resource management in the
description.
This has been completed
b. Include a resource management component in the field performance appraisal forms.
This has been negotiated with the bargaining unit, and will be fully implemented with the
printing of an updated evaluation form.
c. Recognize the resource management role already being accomplished by field staff.
This has been recognized at the staff recognition event, has been recognized by staff
members'supervisors as afactor in evaluations, and has been acknowledged in Board
presentations. Staff involved in resource management activities have also had the
Page 7
opportunity to attend off-site training. Individual accomplishments are also being
recognized
d. Ensure opportunities are provided for field staff s involvement in resource management.
afield staff member is currently the Acting Resource Management Specialist.
I Evaluate the effectiveness of the Resource Management Project Leader program
to ensure that it is meeting the District's goals and has staff s interests.
Field supervisors and the Resource Management Specialist continue to maximize
field staff opportunities in resource management. Enhancement of these
opportunities will be addressed in the resource management strategic planning
process.
ii Identify staff s expertise through the creation of a written list of staff members
and their areas and levels of expertise.
A written list has not been prepared. However, staff members are being utilized
in many issues and projects, based on expertise and interest.
e. Make resource management considerations a priority during all planning and construction
phases of a project. Incorporate resource management priorities into maintenance of
existing lands and improvements.
I Develop a resource management project "checklist," to be completed by
supervisors or designee) or Planning staff, prior to initiating work. The checklist
will focus on environmental protection.
This is under consideration as part of the Resource Management Strategic Plan
development. The creation of the plan has been delayed by the vacancy of the
Resource Management Specialist position.
As a result of initiatives taken by the Maintenance and Constructions Supervisors,
and the former Resource Management Specialist, and continued by the Acting
Resource Management Specialist, monthly resource management project days are
being held in each geographic area.
Page 8
2. Work with the Planning Program to integrate resource management planning into the Use and
Management decision making process.
a. Incorporate resource management considerations in the decision making process.
Work completed thus far on the Draft Resource Management Strategic Plan has
already identified some possible improvements in the current Use and Management
Planning process. Specifically, it is proposed that each Use and Management Plan
have a Resource Management element. The current proposal is to create two such
plans per year.
Operations and Planning staff now meet on a regular basis to discuss resource
management related projects and decisions.
3. Provide topic-specific training for staff involved in resource management projects.
a. Have the Resource Management Specialist, and outside consultants, provide training on
projects which they are involved.
Training has been provided on amphibians, water quality, and non-native vegetation. Staff
also attended an Environmental Regulatory Training workshop. Additional training is
beingplanned.
E. DISTRICT-WIDE PLANNING
1. Work with Planning to complete the trail policy update process.
a. Continue to have Operations staff work with Planning in support of the Trail Policy Ad
Hoc Committee.
The Area Superintendents have been included toforwardfield staff input and to provide a
field staff perspective to the committee. The Area Superintendents have also provided
regular updates to staff.
b. Ensure that field staff are kept up to date on the planning process, and have the ability to
give input when specific issues arise.
The Planning Department has been made aware of field staffs request for more
involvement. Meetings were held to discuss Planning's 200112002 Work Plan. Four
Planning staff members (two for each field office) have been designated as liaisons to the
Page 9
field staff. They have begun attending field staff meetings to provide updates on Planning
projects.
2 Take the following actions if a District-wide comprehensive management plan is deemed
necessary:
So far there has been no work done on a District-wide Comprehensive Plan. There is already
a backlog of work to be done on preserve specific plans, and work is being done on a
Resource Management Strategic Plan (as mentioned in other areas of this document). The
creation of a District-wide comprehensive plan is not seen as a priority at this time.
a Obtain examples of other agency's comprehensive management plans, including visitor
use plans.
Planning staff are currently gathering examples of such plans.
b Involve field staff in the creation of the plan.
c Review the various policies (Dog Policy, Resource Management Policy, Basic Policy,
etc.) with the goal of creating a District-wide Comprehensive Plan from existing
documents, creating new sections where needed.
d Continue the current focus of ensuring continuity and consistency between the various
policies.
e Creation of a District-wide comprehensive management plan is considered a long term
goal.
F. LAW ENFORCEMENT
1. Clarify responsibility for, and jurisdiction over, law enforcement functions.
a. Initiate meetings between District's management and the Sheriff's Offices' leadership to
share results of the Review and District management goals.
The Operations Manager has followed up on previous contacts made by the Assistant
General Manager, to develop a personal rapport with managers from the law enforcement
agencies with whom the District works. Contacts have been made with Sheriff's Office
command staff, and are planned for 2002.
Page 10
b. Arrange for Area Superintendents and Supervising Rangers to meet with appropriate local
law enforcement agencies and adjacent land management agencies. The goal of these
meetings will be to:
Improve staff and visitor safety by educating the agencies on the role and nature
of District services.
Ensure timely and appropriate response to requests for assistance.
Increase the agencies' awareness of the specific challenges facing District staff
who are enforcing District regulations and other selected codes.
Improve the working relationship between the agencies arranging for periodic
meetings and regular exchange of information.
Create written agreements, where necessary, to improve service levels.
A forum needs to be created to ensure regular contacts. Major events, such as the search
at Skyline Ridge, have produced opportunities for fostering a closer working relationship.
San Mateo County Sheriff's office held a major Search and Rescue exercise on District
land in June, 2001 which fostered communications between the various agencies involved.
2. Review and update the field operations manual.
The new Ranger Operations Manual has been major focus in 2001. A total of 152 sections
have been identified as needing to be written. Of these, 108 sections are in the process, as of
January, 2002.
A meeting of all patrol staff members was held in October, 2001 to clarify existing manual
sections regarding enforcement. This was afollow to written questions which were submitted
by field staff.
a. Create a "Field Information Binder," to organize the variety of memos and procedures
which have been created. This will be used as the basis for revisions to the Operations
Manual.
This has been completed.
b. Start the review and update of the Operations Manual, and make this a priority for 2000.
See note above.
c. Develop preserve patrol standards.
These will be developed as part of the review of the Operations Manual.
Page 11
3. Provide annual training as specified in the Operations Manual.
A supervisors committee is working on items a and b (below). A matrix of required and
optional training has been drafted, and is being reviewed. The training database will help to
identify training received, and training costs.
a. Develop a law enforcement training program which identifies the type of training, the
required annual hours and what issues should be covered in the training. Ensure that
legally mandated training is included.
In addition to the standard Law Enforcement Update, additional training has been
provided by the San Mateo District Attorney's office.
b. Develop a list of supplemental training (beyond the legal requirements) which would be
beneficial to staff.
c. Continue to provide new rangers with law enforcement training equivalent to the National
Park Service Seasonal Law Enforcement Academy.
The two new rangers completed the Park Service academy in December, 2001. It is
anticipated that the District will continue to utilize this academy for initial training of
rangers.
d. Develop a formal field training program for new staff. Proposed increases in the number
of supervising rangers will provide additional opportunities for field training of new staff.
A Field Training Officer(FT0) Program, currently in use at Santa Clara County Parks,
is being reviewed as a possible far model for the District.
e. Complete the database for tracking staff training.
A basic database is being created as one of the sub projects in the Database
Consolidation and Improvement Project (see report R-01-91), which is moving into the
beta testing phase. It is hoped to further improve upon this in a second phase of the
project.
Page 12
A
4. Analyze current radio system shortcomings and develop recommendations. Include cost
estimates in recommendations.
The analysis has been completed. Two new repeaters are on order, and handheld and
mobile radios are being programmed to work with the new repeaters.
a. Research the coverage provided by the current radio system and suggest improvements in
both hardware and repeater site location.
b. Plan for future upgrades of the radio system.
5. Integrate/clarify enabling legislation definition with actual roles and responsibilities.
District Counsel has researched the issues and staff's roles, especially regarding law
enforcement and fare fighting, have been determined to be consistent with the District's
enabling legislation.
6. Explore additional measures to ensure ranger safety.
a. Provide additional staffing to address special needs and circumstances and to provide for
coverage during periods of expected higher use.
Two additional ranger and two additional supervising ranger positions have been
Program Review b the
ap
proved b the Board since the completion o the Operations
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PP Y P ,f
consultant. Also, in keeping with the recommendations of the study, additional coverage
has been provided during evening hours by having two rangers working in each
geographic area whenever feasible.
r h law enforcement situations which is based on District standards
b. Ensure an approach t o ,
with an emphasis on officer safety.
There has been a focus on ensuring that only law enforcement services appropriate for an
unarmed staff are provided, with the focus being on the protection of District lands.
c. Work with the Board to ensure that future policy decisions are consistent with current
unarmed level of enforcement service.
i Page 13
There has been no Board action which might enlarge the law enforcement function of
District rangers, and there is strong Board support for ensuring that the role does not
expand.
7. Clarify roles and responsibilities District staff when working with other law enforcement
agencies (e.g. CA. Fish & Game, U.S. Fish & Wildlife, Drug Enforcement Agency, etc.) on
District lands.
a. Work closely with the agencies to ensure that the District receives the appropriate level of
service from these agencies through periodic meetings and frequent exchange of
information.
Staff worked with personnel from the Drug Enforcement Agency(DEA) on the Campaign
Against Marijuana Plantations (CAMP), to assist in the removal of marijuana plantations
on District lands. Regular meetings have also occurred with new Wardens from the
Department of Fish and Game.
G. MAINTENANCE AND CONSTRUCTION
1. Review of the maintenance program's effectiveness. Include the following factors in this
review.
Number of trail miles,
Staffing and financial resources needed to maintain the trail system at the desired
level.
The level of maintenance to be done on roads, parking lots, and fencing.
The ratio of staff to facilities (i.e. staff to number of miles of trail, staff to number
of parking spaces, staff to acres of land, etc.). Qualitative measures also need to
be considered.
2. Develop maintenance standards for District trails and facilities, and work to ensure
consistency in the standards. Such standards should reflect the diversity of District lands and
visitor experiences.
Two staff members from each geographic area are part of a committee, which is being
chaired by the Planning Department, to help create the standards.
3. Work with the Planning Program to review and clarify the construction standards and develop
standards where needed.
a. Utilize the expertise of Operations and Planning staff who have a construction
background.
Page 14
b. Incorporate standards into new projects.
c. Evaluate the standards against appropriate industry standards.
The committee mentioned above has worked on these issues, and the standards are in the draft
review process.
4. Develop a more formal maintenance management plan, appropriate to District needs.
Both Maintenance and Construction Supervisors have completed the second year of the
Maintenance Management Academy. A proposal for a database of maintenance activities is
being developed as a continuation of the Database Consolidation Project.
a. Review and/or develop maintenance standards as part of the maintenance management
plan process.
b. Maintenance standards should be reflected in the staffing plan.
5. Create a separate section within the Operations Manual for maintenance staff s roles and
responsibilities. Include the role of rangers, when working as part of maintenance work
groups.
This task will be addressed when the current Ranger Operations Manual has been updated.
a. Clarifythe role of rangers in the reserve maintenance program.
P p bn'
6. Review and improve the vehicle replacement schedule and strategy.
Meetings were held to address capital equipment needs for both maintenance and patrol
staffs. This information was utilized in the development of the 200112002 budget proposal.
In the period of fiscal years 199912000 through 200012001,five new maintenance vehicles
were purchased. Two new maintenance vehicles are planned for purchase in fiscal year
200212003.
a. Ensure that capital equipment is included in the vehicle replacement schedule.
b. Create a database to better track actual vehicle problems, and to give quantitative
information about vehicle problems. Include measures of vehicle reliability and safety,
where feasible. Investigate the feasibility of tracking vehicles' "down time."
i
Page 15
A basic fleet management database has been developed is being used to track some
aspects of vehicle maintenance. The database needs improvements, and it is hoped to
address this in a second phase of the Database Improvement Project.
7. Provide initial and ongoing maintenance and construction training for field staff.
A matrix of required training for both maintenance and patrol staff has been created and is
being reviewed.
Training such as the California State Parks Maintenance Academy at Asilomar, and other
specialized maintenance training, is being provided to maintenance staff. Examples include
electrical and plumbing training. Maintenance staff have expressed a strong interest in
enhanced training opportunities.
a. Gather input from the supervisors and maintenance staff about appropriate training.
b. Compile a complete training calendar, which incorporates both maintenance and other
training priorities.
c. Look at the need both for basic and specialized training. Look at ways of providing
greater career development training opportunities for the maintenance staff.
d. Develop a standardized seasonal maintenance staff training program.
H. WILDLAND FIRE PROTECTION
1. Meet with fire J
agencies with jurisdiction on District lands.
g
a. Focus on California Dept. of Forestry(Felton and Morgan Hill), and Santa Clara County
Fire initially. Encourage agencies to include District lands in their CAD (Computer Aided
Dispatch) systems. Provide agencies with District map books and mapping information.
Map books have been provided to various local agencies.
b. Clarify jurisdiction and roles and responsibilities. Make recommendations to the Ad Hoc
committee. Negotiate written agreements as necessary.
Meetings have been held with various agency leaders regarding jurisdictional issues. The
issues have proven to be complex. Staff is investigating formalizing the existing, informal,
Page 16
mutual aid agreements. The level of interest in formalizing our current fire protection
roles and responsibilities varies among the jurisdictions.
c. Discuss the District's role in fire management(prevention& suppression), to improve and
enhance the services provided by these agencies.
Both Area Superintendents attend the Fire Safe meetings in their appropriate county.
These meetings are attended by command staff from fire agencies with jurisdiction in the
county.
d. Encourage the agencies to continue their current involvement in District resource
management controlled bums.
Other agencies are enthusiastic about working with the District on controlled bums.
Staffing shortages in other agencies, and poor burning conditions, resulted in the
cancellation of the two controlled bums scheduled for the summer of 2001.
Staff intends to pursue the re-establishment of these activities next summer, and a burn
permit has been obtained from California Department of Forestry (CDF), which is good
through October, 2004. Staff will be working on obtaining the necessary permissions
from Bay Area Air Quality Management District. Recent case law may require CDF to do
a more comprehensive environmental review prior to conducting a burn.
2. Work with fire agencies to identify equipment and training that will help staff fulfill their role
in wildland fire protection.
a. Explore fire training opportunities available through fire agencies, building upon the good
working relationship that has built up between the District and the agencies.
Two groups of District staff members attended wildfire training at UTC.
b. Encourage agencies to continue current wildland training on District land, and to enhance
the opportunities available for District staff to participate in live fire training, and for staff
to receive additional training in command functions.
New Rangers were sent to the West Valley College fare training course.
c. Develop minimum training standards for wildland fire, and standardize the training.
Ensure that Incident Command System training is included. Include training information
in the revisions to the Operations Manual.
Page 17
d. Clarify what roles and duties, beyond the minimum levels, are appropriate for staff who
have received appropriate fire and emergency management training.
Clarification will be provided in the revised Operations Manual.
3. Develop an equipment modification plan to improve the reliability of fire pumpers.
a. Seek input from surrounding fire jurisdictions and test the proposed modifications. If tests
are successful, develop and implement a plan to improve all pumper units.
Two upgraded, and eight new fire pumpers have been in use on District patrol trucks for
over ayear. Field staff have expressed satisfaction with the performance of the pumpers.
b. Continue the efforts currently underway to obtain input from surrounding fire agencies
regarding appropriate equipment for the District's role in wildland fire fighting.
Several meetings have been held with surrounding fare agencies. The agencies are
reluctant to dictate the levels of service to be provided by District staff. All the agencies
have been very complimentary regarding District staff's assistance in responding to
emergencies.
c. Develop a plan to implement modifications, as needed. Utilize the currently available
funds during fiscal year 1999/2000 to begin modifications.
This item has been completed.
I. PLANNING PROGRAM
I. Work with the Planning Program to develop a plan to improve the working relationship
between Planning and field staff. Identify key areas of conflict and mis-communication and
develop specific action items to address these areas.
a. Complete the work currently being done by the Work Order Improvement Committee to
re-establish the work order system, and to provide a clear path for input and a method for
tracking work orders and project requests.
Page 18
The work order forms are being used, and a system is in place to track these. Staff need to
re-evaluate the system to get input from those who are using the forms, and to ensure that
the necessary information is being collected.
b. Encourage greater communication between field staff and Planning staff by creating more
opportunities for interaction.
The return of the Planning Department to a more traditional organizational structure has
helped to improve communications. There has also been increased communications
between the field and office staff. Specifically, there are now four Planning staff members
assigned as liaisons (two per field office), and meetings are being held on a regular basis
between Planning and Operations supervisory and management staff.
c. Establish more concrete time lines for projects which impact field staff scheduling.
d. Clarify standards for when it is necessary, and not necessary, for field staff to contact
Planning regarding projects.
2. Develop an Operations Program project list to identify projects that require minimal planning
program involvement.
a. Develop the list, in conjunction with the work order improvements listed above.
3. Track the status of projects and work on developing systems which encourage quicker
decision making and greater delegation of decisions to the field staff, while retaining
necessary control and ensuring that legal mandates(permit requirements, etc.) are met.
a. Encourage Area Superintendents to apply(or delegate application) for simple permits.
More complex permits would require Planning's involvement. See also remarks about
work order system, above.
J. OTHER SERVICES
1. Continue to provide the current level of services in the areas of interpretation, emergency
g
p 1P Y
medical services, and search and rescue.
a. Clarify the actual levels of service provided when revisions to the Operations Manual are
undertaken.
This recommendation will be addressed with the update of the Operations Manual.
Page 19
I
b. Keep current with trends, legal mandates, technology, and standards of practice in the
areas of interpretation, emergency medical services, and search and rescue, and
incorporate changes to current practices as practical and appropriate.
Staff members maintain emergency medical certification. First-aid certification minimum
requirements were increased last year, as part of the salary and classification study.
Natural history and search and rescue training are provided on an "as available"basis.
Skills, knowledge, and experience of staff and docents are called upon to provide in-house
training. Some staff are members of professional organizations such as: NAI, NASAR,
NAEMT, etc. and share the information from journals and other sources regarding these
fields.
c. Establish minimum training/skill level standards for search and rescue.
d. Establish minimum training/skill level standards for interpretation.
III The Park Ran gers'Association of California (PRA Q isfinalizzing suggested training
standards for different functions. District staff will review these, and assess the
practicality of adopting these standards, in keeping with the levels of service provided by
District staff.
2. Continue to work closely with the Public Affairs Program to ensure good communications
regarding the accessibility of preserves for docent-led and other District programs.
a. Integrate the calendar functions utilized by Operations and Public Affairs to ensure "real
time," access to the most current information on scheduled events, and to prevent
scheduling conflicts.
Software has been installed on selected Public Affairs computers to provide "real time,
access to the most current Events on Preserves calendars. The Operations Administrative
Assistant manages the calendar, in close cooperation with Public Affairs staff.
Page 20
Regional Open '' ice
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1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-10
Meeting 02-01
January 16, 2002
AGENDA ITEM 5
AGENDA ITEM
Authorization to Reappropriate Budgeted Funds to Conti Trapp' g of Feral Pigs by Rural Pig
Management, Inc. on District Lands in the South Skyli Area, and pdate on Feral Pig Control Program
GENERAL MANAGER'S RECOMMENDATI N
Authorize the General Manager to reappropriate $8,000 pre sly budgeted for fera re earch to be
used for continued trapping of feral pigs.
BACKGROUND
In August 2000, under the recommendation of the Use and Management Committee,the District entered
into a Memorandum of Understanding with the California Department of Fish and Game for a feral pig
control program on District lands and approved$15,000 for trapping (see Report R-00-102). In
September 2000, the District awarded the contract for$15,000 to Rural Pig Management,Inc. (formerly
Land Management and Resource Company)to implement a pig trapping program in the South Skyline
Area. The program's goal was to reduce damage from rooting in the project area by reducing the size of
the pig population. By February 2001, 76 feral pigs had been trapped at a cost of$15,200, or$200 per
pig.
On February 21, 2001,you approved awarding a contract for$35,000 to Rural Pig Management, Inc. to
continue trapping through March 31, 2002 (see Report R-01-22). You also authorized$8,000 for the
District to participate with Sonoma State University and the California Department of Fish and Game in
studying the impacts of feral pigs on grasslands. After visiting our preserves, staff from Sonoma State
determined that our lands did not meet the criteria required by the study, and thus this money has not been
spent.
UPDATE ON CURRENT PIG CONTROL PROGRAM
By December 2001, 151 additional pigs had been trapped at a cost of$34,730,or$230 per pig. With
three months remaining in the fiscal year, additional funding is required to continue trapping. Staff
recommends taking the $8,000 budgeted for the Sonoma State study and using it for this trapping cost.
The price per pig will remain$230 through the end of the current contract. The continuation of trapping
at this time is important because pig activity and damage is typically higher in the rainy months.
To date,Rural Pig Management,Inc. has trapped and removed 227 pigs from District lands over the
course of 191 visits to the preserves, at a total cost to the District of$49,930 (an average cost of$220 per
pig). To date, trapping has occurred only in Long Ridge and Skyline Ridge Open Space Preserves. Pigs,
or signs of pigs,have also been observed in Saratoga Gap,Monte Bello,Russian Ridge, and Coal Creek
Open Space Preserves. They have also been seen on Allen Rd, which is located between La Honda Creek
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 a E-mail:mrosd®openspace.org •Web site:www.openspace.org *wzi EVI "
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton
R-02-10 Page 2
and El Corte de Madera Creek Open Space Preserves. In the Foothills area,pig damage has been seen in
Rancho de Guadalupe and Sierra Azul Open Space Preserves.
District staff is continuing its four-part feral pig-monitoring program,which was initiated in the spring of
1999, and which includes photo plots, study plots,mapping, and journal entries. Staff and a consultant
have been documenting the effect of pig rooting on the plant species from each of the six study plots.
Mapping the pig rooting activity has proved to be challenging due to the wide geographic area of study,
steep terrain, varied vegetation,changing nature of pig behavior,and lack of appropriate maps. In April
of last year, Skyline maintenance staff scouted all of the trails and roads of the south Skyline area and
mapped the rooted areas. They will do this again in April 2002, which will provide a"snapshot-in-time"
comparison identifying any trends in pig-rooting activity. The ongoing journal, which has been used to
document miscellaneous pig-related information since the spring of 1999, includes pig sightings,newly
rooted areas,pigs killed by automobiles, and the dates and hours of staff activities related to pig
monitoring.
At previous Board meetings, staff has emphasized the importance of a regional effort in managing feral
pig populations in the Santa Cruz Mountains. Recently, Big Basin and Castle Rock State Parks and San
Mateo County Parks have begun trapping programs, also contracting with Dick Seever of Rural Pig
Management, Inc. District staff will host a meeting for land managers of neighboring park agencies on
January 18, 2002 to discuss feral pig management issues.
CE0A COMPLIANCE
On February 21, 2001,you previously determined that the recommended action is categorically exempt
from the California Environmental Quality Act(CEQA). The California Department of Fish and Game is
the lead agency under the MOU agreement. The District, and anyone hired by the District, is required to
meet all the requirements under the agreement.
PUBLIC NOTIFICATION
An agenda of the Board meeting was mailed to 216 adjoining and neighboring property owners. An
additional 168 people as well as organizations and agencies interested in the preserve and in the resource
management practices of the District were also mailed agendas.
Prepared by:
Stan Hooper,Acting Resource Management Specialist
Contact person:
Same as above
2000-2001 FERAL PIG TRAPPING LOCATIONS
_ 1 r
Monte Bello `^✓
Open Space Preserve -1 �
i' Russian Ridge
Open Space Preserve' ;' �-,V � .,�✓'�,�
��'!,��`�'~! s--"-; •\ I, ♦ • ,_.. 'tic `;f` `\� ����r"\r_-.
r
� s
/ q ( "`L�� `J 1 l �C� 1. \ •h� � � /
L \ / Skyline Ridge
a e� J` i If e ; \
\'D :. \ ` OpenSpa Preserve
•h`',.,.J-'.-_•:'�`_-� ;i .. . ' ,� 1. �; ;, ' � \ \r �'/ d.�✓� `Li
n El I ' i rn f r ✓7 �- �r Long Ridge
,
Open Space Preserve
i } ♦ ( N
-
Saratoga Gap
- -
�• FERAL PIG MONITORING POINTS Open Space Preserve ,
r
� _ c
• FERAL PIG TRAPPING LOCATIONS 4 `' •r 9�s '
�,• PRIMARY FERAL PIG TRAPPING AREAS
4 .` 6 •
1 - 32 FERAL PIGS
2 - 10 FERAL PIGS
3 - 18 FERAL PIGS
4 - 34 FERAL PIGS, 'may `\ ` ` _ �a^\ 4 •
5 - 38 FERAL PIGS ,- /
6 - 24 FERAL PIGS , ^ `. �,v`, ` , 7 CA Haw 9
7 - 17 FERAL PIGS
8 - 38 FERAL PIGS
ALL OTHER TRAPPING AREAS - 16 FERAL PIGS
GRAND TOTAL 227 FERAL PIGS
® 0 0.5 1 1.5 2 Miles
Regional Open '' -ice
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-02
Meeting 02-01
January 16, 2002
AGENDA ITEM 6
AGENDA ITEM �
Appointment of Administration and Budget Committee ror2OO2
GENERAL MANAGER'S RECOMMEND t
The new President of the Board should appoint the Administration and Budget Committee
members for the 2002 calendar year with your consent.
DISCUSSION
Section 1.82 of your Rules of Procedure states that appointments to the Administration and
Budget Committee shall normally be made at the first regular meeting in January and that the
Board Treasurer shall be one of the three members of the Committee. The appointment of the
Administration and Budget Committee is placed near the end of the agenda in order to allow the
newly elected Board President some time to contemplate the filling of the two open
Administration and Budget Committee seats; the 2002 Treasurer will have been selected by the
Board earlier in the evening.
Prepared by:
Sally Thielfoldt, District Clerk
Contact person:
Same as above
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org •Web site:www.openspace.org ®.
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton
Regional Open F ice
s
1
R-02-1__�__1 .__A,,,
Meeting 02-01 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 16, 2002
AGENDA ITEM 7
AGENDA ITEM
Resolution of Support for State Proposition 40 Appear' g on the Mar h 5,2002 Ballot
GENERAL MANAGER'S RECOMMENDATION
Adopt the attached Resolution endorsing Proposition 40: The California Clean Water, Clean Air, Safe
Neighborhood Parks, and Coastal Protection Act of 2002,which is on the ballot for March 5, 2002.
BACKGROUND
Late in 2001,the California State Legislature passed Assembly Bill 1602: The California Clean Water, Clean
Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002. This will permit California voters the
opportunity this March to approve the sale of$2.6 billion dollars of state bonds for parks, open space, and
related purposes.
Proposition 40 will fund several types of environmental programs and projects beneficial to the midpeninsula
region. Proposition 40 would also directly provide funds for the Midpeninsula Regional Open Space District
for land acquisition, and potentially for development of interpretive and visitor facilities, and restoration
projects, via the following means:
• provide $832.5 million for Local Assistance Programs, of which$372.5 million will be spent by the
State Department of Parks and Recreation on a per capita basis; $200 million will be spent according to
the Roberti-Z'berg-Harris Open-Space and Recreation Act for urban parks and recreational facilities;
and$260 million for grants to under-served communities
• provide $267.5 million for Historical and Cultural Resources Preservation
• $445 million will be allocated to Conservancies, including$200 million for the Coastal Conservancv,
and$40 million for the San Francisco Ba-y Area Conservancy
• $300 million will be allocated to the Wildlife Conservation Board
• $375 million will be allocated to the Protection of Water Ways category
• $20 million will be allocated to the Conservation Corps
• $75 million will go to Agricultural Land Preservation
Together, these program funds will greatly support the environmental and public health in the midpeninsula
region and the State of California.
Prepared by:
Stephanie Jensen, Public Affairs Manager
Contact person:
Same as above
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org #] ®FaEEs'
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton
RESOLUTION No: 02-
RESOLUTION OF SUPPORT FOR PROPOSITION 40:
THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE
NEIGHBORHOOD PARKS, AND COASTAL PROTECTION
BOND ACT OF 2002
WHEREAS, California's state, regional, and local parks and open space serve as vital centers for
enhancing community well-being by providing protection and restoration of healthy ecosystems and natural
resources, opportunities for recreation, enrichment, community identity, protection of cultural and historic sites
and tourism; and
WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District seek and support
key opportunities to provide funding for local and state park and open space projects, including land acquisition,
development of visitor and interpretive facilities, and restoration projects; and
WHEREAS, Proposition 40 will provide funding for key environmental and farmland conservation goals
consistent with the mission of the Midpeninsula Regional Open Space District, as well as for clean-up of beach
pollution, provision of new local and urban parks and facilities, and improvement of water and air quality; and
WHEREAS, each generation of Californians has an obligation to be good stewards of natural and
community resources in order to pass them on to the children of future generations; and
WHEREAS, California's citizens and visitors have increased their visits to state and local parks, which
provide healing, strength, sense of community, freedom, and peace in these turbulent times; and
WHEREAS, California is world renowned for its splendid natural resources of openspace, parks,
mountains, views, coastline, baylands, and forests that positively impact the state and local economy; and
WHEREAS, Proposition 40 will provide funds to the San Francisco Bay Conservancy, agricultural land
preservation projects, the Wildlife Conservation Board, counties, and regional districts to preserve California's
natural heritage, support Bay Area and midpeninsula regional environmental efforts, and assist local agencies in
better serving youth, seniors, and families (both human and other community species!).
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional
Open Space District hereby supports the passage of Proposition 40, the Clean Water, Clean Air, Safe
Neighborhood Parks, and Coastal Protection Bond Act of 2002, and encourages California voters to approve this
bond act on March 5, 2002.
Adopted by the Board of Directors January 16, 2002
Regional O en " ice
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1
���� �.►tom �►-+.��
R-02-07 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-01
January 16, 2002
AGENDA ITEM 8
AGENDAITEM
Approval of Resolution Providing Workers'Compensation verage for ecified Classes of District
Volunteers
GENERAL MANAGER'S RECOMMENDATION
Approve the attached Board Resolution providing Workers'Compensation coverage to specified
additional classes of District volunteers.
I
BACKGROUND
On October 26, 1994,the Board of Directors passed and adopted Resolution No. 94-37, declaring that
specified classes of District Volunteers are deemed to be District employees for the purposes of Workers'
Compensation Insurance coverage(see Report R-94-107). It is now appropriate to update that Resolution
to reflect current classes of District volunteers.
In the bodyof Resolution No. 94-37,the Volunteer Program included four classes of volunteers: docents
b'r ,
volunteer trail patrol, special project volunteers, and office volunteers. The recommendation is to
include new volunteer classes developed since 1994. These classes include Crew Leaders, Community
Outreach Volunteers, and Preserve Partners.
Crew Leaders are in charge of conducting a group of volunteers in a preserve project, such as trail
building or habitat restoration. Community Outreach Volunteers help represent the District and
distribute information at community events, such as Art&Wine Festivals. Preserve Partners are
volunteers who provide the workforce to accomplish preserve projects, such as broom pulling or fence
building.
The decision to provide workers'compensation coverage to volunteers is desirable both from a risk
management and a program objective perspective. Providing this coverage assures volunteers that if they
suffer an injury while performing volunteer work,the District will cover the volunteer's medical costs
through Workers'Compensation. At the same time,the extent of the District's potential liability for such
an injury will be determined by Workers'Compensation rules,which set reasonable financial limits on
the amounts a volunteer can recover. Providing this coverage will also assist the Public Affairs
Department in working with the District's legal counsel to revise the Volunteer Release Agreement to
make it more acceptable to volunteers and to be more "user friendly."
I
There will be no increases in the District's Workers'Compensation premium by adoption of the attached
Resolution.
Prepared by:
Carl M. Oosterman, Community Programs Supervisor
Contact person:
Same as above
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 . E-mail:mrosd@openspace.org •Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton
RESOLUTION 02-
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT DECLARING THAT DISTRICT
VOLUNTEERS ARE DEEMED TO BE DISTRICT
EMPLOYEES FOR PURPOSES OF WORKERS'
COMPENSATION INSURANCE PURSUANT TO
STATE LABOR CODE §3361.5 AND §3363.5
WHEREAS, the Midpeninsula Regional Open Space District has established a volunteer
program with seven classes of volunteers: docents, volunteer trail patrol, special project
volunteers, office volunteers, crew leaders, community outreach, and preserve partners; and
WHEREAS, State law permits public agencies to elect to cover designated volunteers as
employees by declaring such volunteers are employees for the purpose of the State Workers'
Compensation Insurance law; and
WHEREAS, the District Board of Directors provides workers'compensation insurance in
cases where a volunteer is injured while performing authorized services to the District; and
WHEREAS, the District Board of Directors wishes to ensure that the exclusive remedy of
District volunteers in the event of such an injury will be provided by the state workers'
compensation law.
NOW, THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space
District does resolve as follows:
1. Pursuant to Labor Code Sections 3361.5 and 3363.5, the Board of Directors declares that
a District volunteer in the official status of docent, volunteer trail patrol member, special
project volunteer, office volunteer, crew leader, community outreach, or preserve partner,
shall be deemed to be an employee of the District while performing any authorized
volunteer service for the District.
2. The Board of Directors desires that the State Compensation Insurance Fund continue to
provide volunteer coverage as part of the District's workers' compensation insurance
policy.
3. There will be an agreed payroll base for workers' compensation premium purposes and
the District will maintain a roster of volunteer positions, duties, and hours of service
provided.
4. Resolution No. 94-37 of the Board of Directors of the Midpeninsula Regional Open
Space District adopted on October 26, 1994 is hereby repealed in its entirety.
i
Regional Open ! ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-03
Meeting 02-01
January 16, 2002
AGENDA ITEM 9
AGENDA ITEM
Approval of Consulting Services Agreement for 2002 with egis ve Consultants Heim, Noack,
Kelly& Spahnn
GENERAL MANAGER'S RECOMMENDATtfl
Authorize the General Manager to execute the attached Consulting Services Agreement with
Heim, Noack, Kelly& Spahnn for legislative consulting services in Sacramento.
DISCUSSION
The attached Consulting Services Agreement with Heim, Noack, Kelly & Spahnn is for a one-year
term for legislative consulting services in Sacramento. The terms and conditions of the proposed
agreement remain unchanged from the previous agreement, and the consulting fee of$1,100 per
month, plus a monthly expense allowance of$55, has not increased since 1989. The services
contracted for are to commence January 1, 2002 and continue through December 31, 2002.
Heim, Noack, Kelly & Spahnn continue to provide excellent service at a very modest cost,
especially considering the returns to the District. Ralph Heim has represented the District in
Sacramento for the past 15 years. He has worked very effectively on the District's behalf and has
done an outstanding job of protecting the District's legislative interests.
Prepared by:
L. Craig Britton, General Manager
Contact person:
Same as above
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 . E-mail:mrosd®openspace.org • Web site:www.openspace.org *:� ®fREEBT
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little,Nonette Hanko, Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton
I
Heim, NoacK Kefly& SPahm
O O V E R N N E N T A L R E L A T I O N 9
Ralph A.Heim
Russell W.Noack
Anne Kelly
Leslie S.Spahnn
John Caldwell
Erin L O'Keefe �
December 20, 2001
Ms. Lisa Zadek DEC 2 6
Midpeninsula Regional Open Space District E
330 Distel Circle
Los Altos, CA 94022
r Lisa:Dea
Attached is our contract for 2002. All terms and conditions therein are the
same as 2001. Please execute, return to my attention and we will provide
you with a fully executed copy for your records.
If you have any questions or require additional information, please don't
hesitate to contact me.
Sincerely,
Heim, Noack, Kelly &Spahnn
Ralph A. Heim
RAH/kmg
Attachment
l
1121 L Street,Suite 100
Sacramento,CA 95814
Tel.(916)442-4584
Fax(916)441-4925
Email:generalOhnks.com
Regional Open Snace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-04
Meeting 02-01
January 16, 2002
AGENDA ITEM 10
AGENDA ITEM
Authorization to Solicit Bids for one Transport Trailer
GENERAL MANAGER'S RECOMMENDATION
Authorize staff to advertise for bids to purchase one transport trailer.
DISCUSSION
At your September 12, 2001 meeting you approved the purchase of one dump truck from
Mission Valley Ford of San Jose for a total cost of$66,296.56 (see Report R-01-20). The 2001-
2002 fiscal year budget includes $90,000 for the purchase of this dump truck. Staff had estimated
a cost of$90,000 for the dump truck, based on budgetary quotations received from local truck
dealers. With a very successful competitive bidding process, the final cost was $23,700 under
budget.
The 5-year Capital Equipment Schedule (see Report R-01-32) includes the purchase of a
transport trailer in fiscal year 2002-2003. Staff is recommending using the savings from the
dump truck to purchase the trailer this fiscal year. The estimated cost for the trailer is $20,000.
The new trailer will be used with the new dump truck to transport equipment owned and/or
rented by the District. Staff now spends a considerable amount of time moving the current
dump truck and trailer from one geographic area to another. The new full-size dump truck and
transport trailer will allow both Skyline and Foothills crew to work concurrently on projects
that require a full-size dump truck and transporting of heavy equipment.
Prepared by:
David Topley, Support Services Supervisor
Contact person:
Same as above
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Agg
Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton
IJ
Regional Open ace
1
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-08
Meeting 02-01
January 16, 2002
AGENDA ITEM 11
AGENDA ITEM
Renewal of Investment Authority and Annual Statement o Investment Policy
GENERAL MANAGER'S RECOMMENDAT N =
Adopt the attached resolution to renew the District Controller's investment authority until January
15, 2003 and to approve the District's Statement of Investment Policy.
DISCUSSION
The District Controller's authority to invest temporarily idle funds will expire on January 15,
2002, according to the provisions of Resolution 00-03 (see report R-00-03). Currently, all of our
cash reserves not held by a trustee are invested through the Santa Clara County pooled investment
fund, or in U. S. treasury securities held by Santa Clara County, or are invested in Certificates of
Deposit with the District's bank. The attached resolution renews the Controller's authority to
invest District funds in accordance with the District's investment policy, permitting the District to
invest its surplus funds in the Santa Clara County pooled fund and in Certificates of Deposit with
the District's bank. These pooled funds, by policy, are invested in a conservative manner and
fund performance is reported on monthly, including a full listing of the portfolio. The pools'
investment policies have been reviewed by the Controller.
When short-term interest rates rise, we are sometimes able to earn an enhanced return on District
investment funds by investing directly in investments permitted by the Government Code. The
attached policy permits the Controller to invest surplus District funds directly in such specific
investments.
Our District policy does not allow any of the practices which crippled Orange County. First,
investments may not be leveraged. Second, investments may not include derivatives. Third, the
term of new investment may not exceed 180 days.
Prepared by:
Michael Foster, Controller
Contact person:
Same as above
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 . E-mail: mrosd®openspace.org •Web site:www.openspace.org OFHEEST
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton
I
RESOLUTION NO. 02-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ADOPTING A STATEMENT OF INVESTMENT POLICY
AND AUTHORIZING THE CONTROLLER TO INVEST
SURPLUS FUNDS ALLOWED BY GOVERNMENT CODE
WHEREAS, the District needs to maximize the yield on surplus temporarily idle
funds in order to help meet land acquisition objectives; and
WHEREAS, Chapter 4, Division 2 of Title 5 of the Government Code authorizes
the District to deposit and invest surplus funds in investments which, at times, yield interest rates
higher than achievable through the Santa Clara County Pooled Fund, or the California Pooled
Investment Authority; and
WHEREAS, the District can often improve its yield on surplus funds without
sacrificing financial safety flexibility.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
Section One. The Board of Directors of the Mdpeninsula Regional Open Space
District does hereby authorize the Controller to invest surplus or temporarily idle funds according
to the Investment Goals and Guidelines attached hereto as Exhibit "A" and by reference made a
part hereof.
Section Two. Before any particular investments the Controller shall consult with
the General Manager, or a District employee authorized to act in his/her behalf, to determine
anticipated cash flow needs of the District.
Section Three. This Resolution supersedes Resolution No. 00-03 adopted January
12, 2000. This Resolution shall no longer be in effect as of January 15, 2003, unless extended in
time, and inactive funds shall then be deposited in the Santa Clara County Pooled Investment
Fund, with the California Pooled Investment Authority, or invested through the District's bank.
I
I
i
i
EXHIBIT"A"
INVESTMENT GOALS AND GUIDELINES
GOALS
Goal 1. Capital Preservation
The primary goal shall be to safeguard the principal of invested funds. Temporarily idle funds shall be
invested in a conservative manner, such that funds can always be withdrawn at,or just above or below,full
invested value. Investments that offer opportunities for significant capital gains and losses are excluded.
Goal2. Liquidity
Temporarily idle funds will be managed so that normal operating cash needs and scheduled extraordinary
manag Pe g
cash needs can be met on a same day basis. Investments will be sufficiently liquid to provide a steady and
reliable flow of cash to the District to insure that all land purchases can be made promptly(within two
weeks).
Goal 3. Income
Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and
liquidity goals and the Government Code.
GUIDELINES
1. Determination of Idle Funds
The Controller will prepare a complete cash flow projection prior to all investment decisions. This cash
flow projection will be reviewed and evaluated by the General Manager. The General Manager is
responsible for approving the Controller's designation of the amount of funds not required for the
immediate necessity of the District and available for investment.
2. Contingency Reserve
A contingency reserve of between$500,000 and$2,000,000 shall be maintained with the Santa Clara
County Pooled investment fund. The General Manager is responsible for approving the Controller's
designation of the size of this contingency reserve. At all times this contingency reserve will be sufficient to
satisfy the requirements for all Note Funds.
3. Non-Invested Funds
Idle District funds not otherwise invested or maintained with paying agents will be deposited with the Santa
Clara County Pooled investment fund.
4. Selection of Investments
The Controller is responsible for selecting investments that fit within the amounts and maturities
recommended by the Controller and by the General Manager. The Controller is also responsible for
directing security transactions.
l
r^
Page 2
5. Investments Instruments
Investments shall be limited to those allowed by Government Code Section 53601 et seq. and 53635 et seq.
Investments shall not be leveraged. Investments,and"derivatives",that offer opportunities for significant
capital gains and losses are excluded. All investments,other than fiuzds held in trust for note holders and
trust funds released after posting surety bonds, shall mature within 180 days.
6. Diversification
Investments other than insured or collateralized deposits at banks and savings and loan associations shall
be diversified.
7. Marketability
For investments other than deposits,the breadth of ownership and number of securities outstanding will be
sufficient to establish a secondary market in which investments can be readily converted to cash without
causing a material change in their market value.
8. Acceptable Banks
Bankers'Acceptances and Negotiable Certificates of Deposit may be purchased only from banks and
savings and loan associations with over$1,000,000,000 of deposits and reporting profitable operations and
which meet all applicable criteria of the Government Code.
9. Acce_ptable Collateral
Securities collateralizing bank or savings and loan deposits must be rated"A"or higher.
10. Investments in Name of District
All investments purchased shall stand in the name of the District.
11. Reporting
The Controller shall report all security transactions to the Administration and Budget Committee no later
than the next Regular Meeting of the Board of Directors after any transaction has been made. The
Controller shall submit a report of the District's investments and security transactions to the Administration
and Budget Committee by the fourth Wednesday of each month in accordance with Government Code
Section 53607. The Controller will render a quarterly investment report to the Board of Directors as
required by Government Code Section 53646. Such reports shall also be submitted to the General
Manager and to the District's' auditor. The Administration and Budget Committee shall act on behalf of
the Board of Directors in receiving reports from the Controller required by Government Code Section
53607. !
12 Purchase of Securities Through Bank
The Controller is authorized to purchase securities through the investment department of the District's
bank. The Bank shall be instructed in writing only to purchase securities in the name of the District and
that all matured funds shall be returned to the District's bank account. The Bank shall also be instructed to
send receipts for transactions to the General Manager.
i
Regional Open -ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-15
Meeting 02-01
January 16, 2002
AGENDA ITEM 12
AGENDA ITEM
Authorization to Reject All Bids Received November 6, 200 or Roof Replacement on the Red Barn
Located in La Honda Creek Open Space Preserve and to So ><cit ew Bids
GENERAL MANAGER'S RECOMMENDATIONS
1. Authorize staff to reject all bids received for roof replacement on the Red Barn on November 6,
2001.
2. Authorize staff to solicit new bids for roof replacement on the Red Barn at 150 La Honda Road, La
Honda, California 94062, in La Honda Creek Open Space Preserve.
BACKGROUND
I
At your November 14, 2001 meeting,you authorized the General Manager to enter into a contract with
J. A. Font Roofing for the base bid amount of$32,450,plus a contingency amount of$7,000, for a total
contract amount not to exceed$39,450 for the replacement of approximately 3,825 square feet of the roof
of the "Red Barn"located in La Honda Creek Open Space Preserve(see report R-01-131). Subsequently,
J. A. Font Roofingfailed to comply with several of the District's n p y tr ct s contract provisions and formally
withdrew its proposal.
Therefore, staff proceeded according to the Notice to Bidders, item 2(g)(1), included in the District's Bid
Packet for the roof replacement on the Red Barn:
"In the event a successful bidder fails to satisfy all conditions for accepting the award
within the above time limits,the District may declare the bidder's bid Guarantee in
default. Bidder acknowledges that the amount of actual damages the District would
suffer in such event is extremely difficult and impractical to determine at this time by
reason of the uncertainties, lapse of time,expense and loss of likely bidders resulting
from the probable need to re-advertise and call for new bids. Bidder agrees that the
amount of such Bid Guarantee shall be kept by the District as liquidated damages and
agrees that the District may then award the work to any other bidder or may call for new
bids."
Accordingly, staff has declared the bidder to be in default and has retained J. A. Font Roofing's bid
guarantee in the amount of$3,245.00 as liquidated damages.
i DISCUSSION
1
On November 6, 2001, four bids were received:
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org _._ 5
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton
R-02-15 Page 2
Bidder Location Base Bid
I J. A. Font Roofing Palo Alto, CA $32,450
H Done Right Roofing Campbell, CA $51,187
III And 's Roofing Company,Inc. Mountain View,CA $53,084
IV ALCAL Roofing Hayward, CA $72,825
Due to the overall price discrepancies in these bid amounts, staff recommends the District reject them all
and re-bid this project. Paragraph 1(g)of the Information for Bidders describes:
"Right to Reject Bids. The District reserves the right to reject any or all bids,to waive
any informality in bids and to accept or reject any items of a bid."
Staff has reviewed the original bid package documents and has made some changes to the Bid Proposal.
As a result of these changes in the bid items, staff anticipates receiving lower bids.
As presented at your meeting on October 24,2001 (see report R-01-119),the proposed roofing project
will use replacement materials that are compatible with the original wood shingles used to roof the barn,
as recommended by Nancy Stolz, the District's architecture and history consultant. Based on evidence
from early photographs of the barn, and a sample shingle obtained from the roof of the cupola,the
consultant determined that the roof shingles were approximately 8 inches by 16 inches in size and appear
to have been made of redwood. Under the current roofing proposal,the replacement shingles will be
made of cedar treated with a fire retardant in order to meet state and local building codes and fire codes,
and will be similar in form and appearance to the original redwood shingles. The roofing contractor will
be responsible for obtaining all required permits from the County of San Mateo,removing the existing
roof and plywood,replacing those damaged structural members, and installing a new roof.
Paul Heady and Winifred Frick, consultants from the Central Coast Bat Research Group,who presented
information about the Pallid Bat at your November 14, 2001 meeting,have already performed a pre-
construction survey to verify the presence and location of roosts of various bat species in the barn.
Construction and repair work for the barn have been carefully planned to minimize the impact on both
the bats and their habitat for the short-and long-term. During construction,these consultants will be
available for"on-call"consultations with District staff, and will visit the construction site when
necessary to determine the level of disturbance to the bats and then to advise staff accordingly.
Staff expects to solicit bids and request Board approval to award a contract for roofing the barn in
January 2002,and anticipates that the new roof will be in place by the end of March.
Fundin
At your March 28, 2001 meeting,you approved the fiscal year 2001-2002 budget(see Report R-01-45),
which included$63,000 to complete the historic and engineering studies for the barn as well as the
roofing and the painting. Staff estimates that the allocated budget will be sufficient to fund the
consultant work and the entire project.
Prepared by:
Sumudu Welaratna, Planning Technician
Contact Person:
John Cahill,Open Space Planner II
Claims No. 01-24
Meeting 02-01
January 16, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
2942 145.78 *1 ADT Security Services Alarm Service
2943 192.69 ADT Security Services Alarm Service
2944 1,287.10 *2 Allied Auto Works Vehicle Maintenance&Repairs
2945 2,451.60 Allied Auto Works Vehicle Maintenance&Repairs
2946 615.22 All Laser Service Printer Toner Cartridges
2947 35.63 *3 AT&T Telephone Service
2948 31.13 AT&T Telephone Service
2949 288.81 A T&T Wireless Cell Phone Service
2950 447.61 Avaya Financial Services Telephone System Lease
2951 14.26 Barron Park Supply Co. Plumbing Supplies
2952 326.81 Beck's Shoes, Inc. Uniform Boots
2953 535.33 Ben Meadows Company, Inc. CYA Crew Supplies
2954 1,000.00 Big Creek Lumber Company Redwood Seedlings&Services-BCR
2955 242.37 Big Creek Lumber Company Rental Repairs-Lumber-Purisima House
2956 225.00 *4 Bills Towing Services Vehicle Towing
2957 171.79 BMI Imaging Systems Microfiche Service Call&Parts
2958 2,165.70 *5 BNY Western Trust Company Note Paying Agent Fees-1993 & 1999 Notes
2959 122.49 *6 Browning-Ferris Industries Garbage Service
2960 49.05 Business&Legal Reports Resource Documents
2961 119.70 Brim Tractor Company Inc. Mower Parts
2962 87.50 L. Craig Britton Reimbursement-IRWA Membership Dues
2963 125.48 *7 California Water Service Water Service
2964 18.61 California Water Service Water Service
2965 75.59 *8 Campway's Truck Accessory Vehicle Bed Mat
2966 91.51 *9 Cascade Fire Equipt. Inc. Uniform Supplies
2967 107.71 Cascade Fire Equipt. Inc. Uniform Jacket
2968 75.00 Mark Casaretto Reimbursement-ATV Repairs
2969 30.00 Cashier, Dept. of Pesticide Regulation License Renewal-M. Newburn
2970 407.00 Melissa Catlow Damage Claim-Helmet
2971 1,269.00 Central Coast Bat Research Group Guano Clean-up and Roof Consulting-Barn
2972 5,060.88 *10 Citation Press Trail Brochure Printing
2973 8,582.00 Citation Press Printing-2001 Newsletter/Outdoor Activities
2974 153.97 Cole Supply Co., Inc. Janitorial' Supplies
2975 628.92 Anthony Correia Reimbursement-Academy Expenses
2976 318.27 Costco Wholesale Meeting, Office&Field Supplies
2977 100.00 Division of Water Rights/State Water Resources Water Rights-Menotti Pond/Peters Creek
2978 2,910.95 Eccles Engineering Engineering Services-5 Projects
2979 4,414.20 *11 Emergency Vehicle Systems Code 3 Equipment For 2 New Patrol Trucks
2980 148.48 Emergency Vehicle Systems Vehicle Parts
2981 532.17 Ed Jones Co. 5 Uniform Badges
2982 210.00 Elkhorn Native Plant Nursery Drillseeder Rental&Delivery
2983 99.49 John Escobar Vehicle Expense
2984 450.00 Kevin Emery Structural Repairs Supervisor-Purisima Job
2985 2,892.66 Expanets 6 Telephones-New Offices
2986 40.87 FedEx Express Mail Service
2987 43.12 Film To Frame Thornewood Film&Prints
Page 1
Claims No. 01-24
Meeting 02-01
January 16, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
2988 2,325.90 *12 First Bankcard 225.23-Local Business Meeting Expense
294.81-Resource Materials
334.99-Office Supplies
1006.02-Computer Supplies
464.85-Field Supplies
2989 224.33 Forestry Suppliers, Inc. Folding Saws
2990 144.16 *13 Foster Bros. Security Systems, Inc. Gate Lock&Key Reproduction
2991 45.78 Foster Bros. Security Systems, Inc. Key Duplication
2992 132.14 Matthew Freeman Vehicle Expense
2993 323.89 *14 Fry's Electronics, Inc. Software
2994 61.28 G&K Services Shop Towel Services
2995 3,605.40 GSA CYA Crew Supplies-SRO Projects
2996 1,495.53 Gilpin Geosciences, Inc. Peer Review of San Jose Water Co. Plans
2997 33.70 Goodco Press, Inc. Business Card Printing-S. Sommer
2998 29.95 Gould Publications Resource Documents
2999 26.95 G. P. Sports ATV Parts
3000 924.18 GreenWaste Recovery Garbage Service
3001 982.14 Home Depot Field Supplies
3002 28.79 Hyster Sales Company Equipment Parts
3003 993.54 *15 IBM Computer
3004 250.00 *16 Indoff Inc. Office Furniture
3005 25.00 Jim Davis Automotive Vehicle Smog Check
3006 2,686.40 Jones&Stokes-Biological&Cultural Consulting Old Page Mill Road Landslide Project
3007 88.49 *17 Ketch-All Company Patrol Vehicle Supplies
3008 88.26 *18 Kinko's Inc. Printing Services
3009 249.56 Kinko's Inc. Printing Services
3010 620.17 *19 Koo Koo Roo Staff Event Catering
3011 216.37 Kwik Key Lock&Safe Co., Inc. Adjust Door, Service Call&Keys
3012 63.45 *20 Langley Hill Quarry Baserock
3013 111.20 Los Altos Garbage Company Garbage Service
3014 87.00 Manager's Edge Management Subscription
3015 183.02 MCI Telephone Long Distance
3016 40.00 *21 MetroMobileCommunications Radio Repairs
3017 165.32 MetroMobileCommunications Radio Repairs
3018 2,525.28 Ed Mirch Supervisory&Management Workshops
3019 229.50 Mission Valley Ford Vehicle Repairs
3020 1,962.32 *22 Office Depot Office Supplies
3021 881.52 *23 Orchard Supply Hardware Field Supplies
3022 7.93 Orlandi Trailer Trailer Part
3023 1,690.97 *24 Pacific Bell Telephone Service
3024 1,412.78 Pacific Bell Telephone Service
3025 132.42 Pacific Water Systems Water System Filters
3026 37.72 Peninsula Digital Imaging Plan Copies
3027 373.90 PhotoTime Slide Duplication/CD-Rom for Slide Show
3028 105.55 PIP Printing Docent Connections Printing
3029 255.05 *25 Pitney Bowes Credit Corp. Postage Meter Lease
3030 1,331.43 *26 Precise Mailing, Inc. Mailing Services-Newsletter/Outdoor Activ.
3031 1,278.40 PT Armor, Inc. 3 Body Armor Vests
Page 2
Claims No. 01-24
Meeting 02-01
January 16, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
3032 7.50 Rancho Cobblers Radio Holder Repairs
3033 116.06 R. E. Borrman's Steel Co. Rebar
3034 577.80 The Recorder Legal Newspaper Subscription
3035 21.30 Roberts Hardware Supplies
3036 3,461.79 Roy's Repair Service Vehicle Maintenance&Repairs
3037 60.23 *27 David Sanguinetti Reimbursement-Computer Supplies
3038 43.18 *28 Sears Small Tools
3039 82.40 *29 Second Cup Business Meeting Supplies
3040 2,110.00 Richard Seever-Rural Pig Management Inc. Removal of Feral Pigs
3041 154.45 *30 Shell Credit Card Center Fuel
3042 252.43 Denise Smith Reimbursement-Academy Expenses
3043 143.00 Stevens Creek Dodge, Inc. Vehicle Electrical Repairs
3044 92.51 The Stove Works Wood Stove Repairs-Purisima House
3045 30.08 *31 Suburban Propane Propane-Fremont Older Employee House
3046 185.99 Suburban Propane Propane-Fremont Older Employee House
3047 104.50 Suite America Academy Accommodations-New Rangers
3048 167.40 *32 Summit Uniforms Uniforms
3049 63.00 Terminix Pest Control-Distel Building
3050 134.18 *33 Tony&Alba's Pizza&Pasta Local Business Meeting Expense
3051 103.14 Tony&Alba's Pizza&Pasta Local Business Meeting Expense
3052 714.75 *34 Thernia Corporation HVAC Repairs&Parts-D.C. Tenants
3053 757.84 United Rentals Signs and Decals
3054 10.52 *35 UPS Parcel Mail Service
3055 151.56 Valley Automatic Gate 3 Gate Remotes for RSA Gate
3056 60.60 Verizon Wireless Messaging Service Pagers
3057 127.20 WAC Corporation Aerial Map
3058 332.99 West Coast Aggregates, Inc. Baserock
3059 94.13 *36 West Group Legal On-line Services
3060 586.03 Elisa Wickham Reiinbursement-Academy Expenses
3061 600.00 Roberta Wolfe Recording Services
3062 144.00 Lisa Zadek Reimbursement-Office Supplies
3063R 21,600.00 Mike Tobar Excavation Williams Property Demolition/Restoration
3064R 595.56 Office Depot Office Supplies
3065R 985.23 Orchard Supply Hardware Field Supplies
3066R 12,195.00 Panko Architects Rancho San Antonio Open Space Reserve
3067R 20.00 State of CA-Secretary of State Notary Registration Fee
3068R 9.82 UPS Parcel Mail Service
3069R 1,297.87 West Tek Supply, Inc. Field Supplies
3070R 643.34 Petty Cash Training&Seminars, Local Business
Meeting Expenses, Office Supplies,
Field Supplies, Private Vehicle Expense
and Photo Processing
Total 116,655.50
*1 Urgent Check Issued December 21, 2001
*2 Urgent Check Issued December 21, 2001
Page 3
Claims No. 01-24
Meeting 02-01
January 16, 2001
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
*3 Urgent Check Issued December 21, 2001
*4 Urgent Check Issued December 21, 2001
*5 Urgent Check Issued January 9, 2002
*6 Urgent Check Issued December 21, 2001
*7 Urgent Check Issued December 21,2001
*8 Urgent Check Issued December 21, 2001
*9 Urgent Check Issued December 21, 2001
*10 Urgent Check Issued December 21, 2001
*11 Urgent Check Issued December 21, 2001
*12 Urgent Check Issued January 4, 2002
*13 Urgent Check Issued December 21, 2001
*14 Urgent Check Issued December 21, 2001
*15 Urgent Check Issued December 21, 2001
*16 Urgent Check Issued December 21, 2001
*17 Urgent Check Issued December 21, 2001
*18 Urgent Check Issued December 21, 2001
*19 Urgent Check Issued December 18, 2001
*20 Urgent Check Issued December 21, 2001
*21 Urgent Check Issued December 21, 2001
*22 Urgent Check Issued December 21, 2001
*23 Urgent Check Issued December 21, 2001
*24 Urgent Check Issued December 21, 2001
*25 Urgent Check Issued December 21, 2001
*26 Urgent Check Issued December 21, 2001
*27 Urgent Check Issued December 21, 2001
*28 Urgent Check Issued December 21, 2001
*29 Urgent Check Issued December 21, 2001
*30 Urgent Check Issued December 21,2001
*31 Urgent Check Issued December 21,2001
*32 Urgent Check Issued December 21,2001
*33 Urgent Check Issued December 21,2001
*34 Urgent Check Issued December 21,2001
*35 Urgent Check Issued December 21, 2001
*36 Urgent Check Issued December 21, 2001
Page 4
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Managert,,--"'
Date: January 11, 2002
Re: FYI's
330 Distel Circle • Los Altars,CA 94022-1404 • Phone:650-691-1200
Fax 650-691-0485 • E-mail: mrosd@openspaccorg • Web site: www.ope space.org
K^ED
KQED TV9 KQED Inc,
KQED 88.5FM 2601 Mariposa Street
KQED Center for Education San Francisco, CA 941 1 0-1400
&Lifelong Learning 415 864-2000
www,kqed.org
December 10, 2001
Stephanie Jenson
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
Dear Ms. Jenson:
As promised, please find the enclosed VHS and CD copies of the KQED production,
"The Beautiful Bay Area III.- Our Beautiful Parks."We apologize for not getting these
to you sooner.
This show would not have been possible without the help of many people, and we thank
you and your staff for your invaluable assistance. If you have any questions or concerns,
please feel free to contact me at (415) 553-2401 or e-mail at hlin@kqed.org .
Happy Holidays & we hope you enjoy the show!
Sincerely,
Hanna Lin
Associate Producer
cc: Bud Gundy
Producer
December 11, 2001
Mr.Craig Britton, General Manager
Midpeninsula,Regional Open Space District
330 Distel Circle
Los Altos,CA 94022
S ONO M A C 0 I' NTY
AGRICIt 4,11 J RA f� Subject: AB 953 (Simitian) -Park and Open Space Districts
PRESERVAIION Dear Mr. Britton:
& OPEN SPACE
17 1 S T R I (: T Thank you for informing me about Midpeninsula Regional Open Space District's
sponsorship of AB 953 (Simitian) - Parks and Open Space Districts. A key provision
747 Mendocino Avenue of the bill would allow the general manager of the Midpeninsula Regional Open
Suite RX)
Space District,upon approval of their Board of Directors,to enter into contracts for
Santa Rosa,CA services, labor and materials or other consideration in amounts not exceeding
95401-4850 $25,000. The East Bay Regional Park District already has that authority.
(707)565-7360
Fax: (707)565-7370
The Board of Directors of the Sonoma County Agricultural Preservation and Open
Space District asks that the District be added to section 3 of AB 953. The cost of
appraisals, professional services and other considerations related to purchase of fee
interests and conservation easements is often in excess of the current statutory limit
of $10,000. This bill would enhance our District's ability to negotiate high priority
properties where time is of the essence.
I would also Eke to confirm with you that my understanding of the purpose of
sections 1 and 2 of the bill is to clarify existing law rather than to make a change in
the law. We have always understood that the phrase "real property" included such
lesser interests as conservation easements and leases as well as the fee interests. It is
thus my understanding that if AB 953 becomes law it will have no effect on prior
transactions.
Thank you for considering my Board's request.
Sincerely Yours,
Andrea Mackenzie
General Manager
c: Tim Smith,Chairman,District Board of Directors
Michael Cale,District Director/Liaison
Mike Chrystal,County Administrator
Sue Gallagher,County Counsel
Jim Botz,District Counsel
AM:cvv
AB953
Regional Open !' ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
December 19, 2001
Mr. Paul Romero, Director
Santa Clara County Parks &Recreation
298 Garden Hill Dr.
Los Gatos, CA 95030
Subject: Resolution of Support for Cleanup of Mt. Umunhum
Dear Paul,
Thank you for attending the Open Space District's Mt. Umunhum Tour and Lunch
Reception that was held in September. I'm glad you were able to take the opportunity to
appreciate first-hand the tremendous open space value Mt. Umunhum and the
surrounding open space provides to residents of the South Bay and beyond.
I'm also very appreciative of your support and enthusiasm for the cleanup of Mt.
Umunhum, and your offer to bring the District's cleanup efforts before the Santa Clara
County Parks and Recreation Commission on January 9, 2002 to recommend that the
project be brought to the attention of the Santa Clara County Board of Supervisors for a
Resolution of Support. I have enclosed a copy of the sample resolution that we provided
at the September tour if you wish to use some or all of that information. I would be glad
to send a District representative to attend the January 9 Commission meeting to make a
brief presentation on the Mt. Umunhum cleanup project. Please feel free to call me at
(650) 691-1200 to let me know if you are interested in having a District representative
attend the meeting and to let me know the meeting details.
Thank you again for supporting the District's Mt. Umunhum cleanup efforts, and for your
continued efforts on behalf of open space!
Sincerely,
L. Craig Britton
General Manager
LCB/kw
cc: MROSD Board of Directors
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 + E-mail:mrosd@openspace.org +Web site:www.openspace.org (+�� ®.m:'T
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •Genera/Manager:L.Craig Britton
ow N
4 TOWN OF LOS GATOS
�y.N,it
PARKS AND PUBLIC WORKS DEPARTMENT CMC Cox
(408) 399-5770 110 E.MAua STRm
��S G AZOc' FAX (408) 354-8529 P.O.Box 949
Los GATos,CA 95031
January 2, 2002
Ms. Kristi Webb, Editor
Open Space Views
Midpeninsula Regional Open Space District JAN - 7 2002
330 Distel Circle
Los Altos, CA 94022-1404
Re: Public Information on Los Gatos Creek Trail Closure
Dear Ms.W ,
On behalf of the Town of Los Gatos,I wish to extend our appreciation to both you and the
Midpeninsula Open Space District for the quick assistance you provided in helping to inform the
pubic about the closure of a very popular trail along Los Gatos Creek. The section of trail that is
closed is very popular with mountain bikers and hikers who access other trails from it. My staff
have informed me of the helpful things you did to coordinate informing the public of the trail
closure: swiftly added the information to your website, included an article in your Winter 2001
newsletter and had additional notices posted at the trail heads and inside at trail crossroads.
Because of your efforts, a large number of trail users have advance information about the closure
and can adjust their trip plans accordingly. We greatly appreciate your efforts and assistance.
Sincerely,
Jo E. Curtis, Director
Pars and Public Works Department
cc: Debra Figone, Town Manager
L. Craig Britton, General Manager, Midpeninsula Regional Open Space District
Ed Lambing, San Jose Water Company
INCORPORATED AUGUST 10, 1887 'Lit
G
Midpeninsula Regional.0 ,eaSpa
FIELD
af� -
_ pa9c. i.
Seasonal Trail Closures For a complete listing of the 2001-2002 seasonal trail closures and
-7periodic updates,please visit the web site at www.openspace.org,
NOTES
is that time of year again! Each year, or call the District office at 650-691-1200.
Idue to concerns about visitor safety and
potential damage to trails,the District Temporary Trail Closure Near St. Joseph's Hill
closes certain trails to equestrian and bicycle preserve Effective October 1, 2001
use during wet conditions. During the rainy
season,some of these trails may be re-opened, The Los Gatos Creek Trail,which is part of Santa Clara County's
if there is enough consistent dry weather Lexington County Park and runs between the downtown area of
between storms. Other trails will remain the Town of Los Gatos to Lexington Dam,will be closed from
closed for the duration of the season. October 1,2001 until March 1,2002.This winter,the San Jose
During their first winter,newly built trails are Water Company is beginning phase one of a three-year,three-
closed to bicycles and equestrians to allow phase construction project,which involves replacing a water
for adequate trail compaction.Occasionally, main along the Los Gatos Creek Trail.As this project involves
emergency closures may also take place as heavy construction activities,this hiking/bicycling trail must be
Rancho San Antonio conditions require.Although visitors may closed to visitors to ensure public safety.Signs regarding this trail
Open Space Preserve not be able to ride a favorite trail for a few closure have been posted at both ends of the Los Gatos Creek Trail
months,cooperation and at several other adjacent trails.
is needed to help the As this temporary trail closure may inconvenience some
District preserve vul- District visitors,please plan all outings accordingly.The
nerable trail surfaces District appreciates its visitors'support and understanding
and protect natural during these construction activities. For questions or
resources. When comments regarding this trail closure,please contact the
visiting the open San Jose Water Company's customer service department
space preserves this at 408-279-7900.
winter,or any time of For visitors still interested in hiking,bicycling, or
the year,please look horseback riding in the Los Gatos area,the Jones Trail
for trail closure signs in the District's St.Joseph's Hill Preserve,which also
and comply with all parallels Los Gatos Creek,will remain open during
trail closures. Washed out trait at Rancho San Antonio Open Space Preserve this construction project.•
e . =MM DWI. 9 .
Profiling District staff and volunteers who work to preserve and protect open space
Mike Williams has the type of job a potential preserve,he will He appreciates Purisima
many would prize.Sure,he has become familiar with drafts and Long Ridge Preserves
his share of paperwork,conflicting of possible trail systems, for their panoramic
meetings,and a plethora of phone calls, road use,and historic values. views and the diversity
e-mail messages, and faxes to answer. During his tenure,Mike has of wooded lands. He,
But,in addition,he has the fulfillment helped the District acquire like many Midpeninsula
of knowing that his time at the office an average of 1,000 acres residents, can easily
is contributing to a more beautiful per year.To date,he question why a harried,
Bay Area. has helped to preserve long drive in search
Mike is the Real Property Representative approximately 7,000 acres of scenic woods is
in the District's Open Space Land
(a proud 15 percent of the necessary when a
�'"
Acquisition Department.The District's District's total acreage h calming forest may be '
mission statement,"to acquire a regional preserved)of the District's only a 30-minute drive
greenbelt of open space land..."is where open space land. from home.Mike is also
Mike enters.So how does one go about Before joining the District, Mike Williams,Real Properlyµ a fan of Sierra Azul Open
buying land in one of the most expensive this former literature major Representative Space Preserve,where
the cool and fast water
and pristine areas in the country? from U.C. Davis assisted in
Toln„h—,.ten.,., ,.i„f,,.,,hn _ real estate nnnrnisal and GPtve d a.-a. drainages provide habitat for trout and
Regional Open Site
MIDPENINSUtA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Manager
411`0
Date: January 16, 2002
Re: FYI's
330 Distel Circle • Los Altos,CA 94022.1404 • Phone:650-691-1200
Fan:650-691-0485 9 E-mail:mrosd@openspace.org 9 Web site: www.opemWe.org
STATE CAPITOL COMMITTEES:
P.O.BOX 942a49 CHAIR
SACRAMENTO,CA 94249-0021 ek- S srinhiv Budget Subcommittee
(916)319-2021 on Education Finance
Fax(916)319-2121 Glifianda T�4rglishdurr Select Committee
on Privacy
DISTRICT OFFICE MEMBER
160 TOWN&COUNTRY VILLAGE Bpudg Apropriationset
PALO ALTO,CA 94301 Transportation
(650)688-6330 Utilities&Commerce
Fax(650)6811-6336 Select Committee on
E-MAIL S.JOSEPH SIMITIAN Air&Water Quality
Select Committee on
joe.simitian*asm.mgov ASSEMBLYMEMBER,TWENTY-FIRST DISTRICT a 101 U.C.Campus
January 10, 2002
The Honorable Peter Siemens, Director, Ward I
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
Dear Pete:
Per your request, I wanted to keep you informed of recent progress made on AB953 —a
bill I'm carrying and the District is sponsoring. As you know, AB953 does two things:
(1) it allows the District to exchange interests in real property (according to the same
guidelines that govern the exchange of real property), and (2) it allows the board to
authorize the general manager to enter into contracts of up to $25,000 without a
competitive bid process.
I'm happy to report that this bill has just passed out of the Assembly Local Government
Committee and is headed to the floor of the Assembly, where I'm hopeful my colleagues
will see fit to forward the bill to the Senate for its consideration.
Though modest in its scope, I'm pleased to be able to sponsor legislation that will assist
the District in doing its good work for folks on the Midpeninsula, and look forward to
working with you in the coming year.
Sincerely,
A w%...
S. Joseph Simitian
Assemblymember, Twenty-First District
Cc: Craig Britton
SJS:kal
Printed on Recycled Paper
INTEROFFICE MEMORANDUM
January 16, 2002
TO: L. Craig Britton, General Manger
FROM: G. Baillie, Management Analyst
SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY
Month December Year 2001
VIOLATIONS CITES TOTALS CRIMES TOTALS
Bicycles None
Closed area 0 0
Speed 2 2 ACCIDENTS/INCIDENTS
Helmet 4 6 Bicycle accident 0
Night-riding 0 0 Equestrian accident 0
Dogs Hiking/running accident I
Prohibited area 1 2 Search & Rescue 2
Off-leash 4 13 Vehicle accident I
Off-road vehicles 0 3 LZ air evacuation 0
Closed area 0 2 Fire 0
After hours 0 2
Fishing 0 0 ENFORCEMENT
Vandalism 0 3 Parking citations 14
Parking 0 3 Other citations 12
Parking after hours 14 24 Written warnings 28
Dumping/littering 0 0 Arrests 0
Campfires 0 0 Police assistance I
Camping 0 0
Weapons MUTUAL AID
Actual contact 0 0 Accident
Report only 0 0 Law enforcement
Evidence of 0 0 Landing zone off-site I
Possession alcohol 0 1 Fire 0
Collecting 0 1
Illegal trail maintenance/
Equestrian access 0 1
SUMMARIES OF SIGNIFICANT INCIDENTS
Dec. 8 A visitor to the Christmas Tree Farm lease area of Monte Bello OSP fell, fracturing her
tibia. W. Phillips provided initial medical aid. The patient was transported by ambulance
to Stanford Hospital.
Dec. 19 The owner of a dog in a prohibited area at Rancho San Antonio OSP refused to stop for
C. Sparks-Hart. He was stopped minutes later by K. Carlson, who issued a citation.
Dec. 24 P. Hearin received a report of a male adult and three juveniles drinking beer and smoking
marijuana on the trail. The group was stopped and all appeared to be under the influence.
J. Smith requested a deputy sheriff for further investigation. The adult was cited for
alcohol in the preserve, but was legal to drive a vehicle and take the juvenile's home, per
par
ental ntal consent.
Dec. 26 S. Anderson-Minshall contacted a person who had probably been riding a motorcycle on
La Honda Creek OSP. The person was outside the preserve gate on the highway right-of-
way. He was warned regarding off-road vehicle use.
Dec. 26 At Sanborn County Park, M. Ken and W. Phillips assisted in the evacuation of a fall
victim from Indian Rock. The victim was transported by helicopter to the hospital.
Vandalism:
23 "1.5" was carved into a rock at El Corte de Madera OSP.
23 A fence and chain were cut at a gate in Bear Creek Redwoods OSP.
27 An"area closed"barricade was removed from one area and placed on a trail open to all
visitors at Fremont Older OSP.
i
LOCAL AGENCY FO \TION COMMISSION
SANTA CLARA COUN i f
www.santaclara.lafco.ca.gov
County Government Center, I I th Floor, East Wing
70 West Hedding Street, San Jose,CA 95110
(408)299-5127 FAX 295-1613
Neelima Palacherla, Executive Officer
January 9, 2002
Stephanie Jensen
PR Manager
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022
Re: 2002 LAFCO Survey of Special Districts in Santa Clara County
Dear Ms. Jensen:
The Local Agency Formation Commission(LAFCO) of Santa Clara County will be
developing a directory of special districts in the county. We currently have some
information on file for your special district,but some of the information may be
incomplete or out of date. We are surveying your district in order to prepare an up-to-date
profile of your district that will be included in this directory. We hope you will assist our
effort by completing the attached survey. The information collected will also help
LAFCO prepare for conducting special district service reviews.
The Cortese Knox Hertzberg Local Government Reorganization Act of 2000 requires the
LAFCO to prepare and update service reviews of municipal services every five years
prior to or in conjunction with the preparation of Sphere of Influence (SOI) reviews. The
Commission is required to comprehensively review all of the agencies that provide
municipal services within a designated area and prepare a written statement of
determination with respect to factors such as: infrastructure needs or deficiencies, growth
and population projections for the affected area, financing constraints and opportunities,
cost avoidance opportunities, opportunities for sharing facilities, government structure
options, including advantages and disadvantages of consolidation, evaluation of
management efficiencies, local accountability and governance. The State Office of
Planning and Research(OPR) is required to and is in the process of providing guidelines
for conducting these service reviews. However, OPR is not expected to finalize these
guidelines until spring of 2002.
In addition to preparing a directory of special districts, LAFCO has also undertaken the
task of developing and maintaining maps of special district boundaries and their SOIs on
a Geographic Information System(GIS). Initial development of boundaries in GIS is a
considerable undertaking and LAFCO is requesting your assistance in this project. These
maps once developed will be a great resource not only to LAFCO and the special
districts,but also to the public we serve. Please provide LAFCO with either hard copies
Commissioners:Blanca Alvarado,Donald F.Gage,Suzanne Jackson,Linda LeZotte,Susan Vicklund Wilson
Commission Secretary:(408)299-4321
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or electronic versions of the most current boundary maps for your special district as soon
as possible. If you have any questions or suggestions about the mapping project,please
call me at (408) 299-5127.
As a reminder, on January 22, 2002, LAFCO is holding a workshop on special district
annexation/reorganizations, service reviews, and sphere of influence reviews. We
strongly suggest that you attend this workshop. LAFCO staff will discuss the Special
District Profile Project, and the Mapping Project in greater detail at the workshop. You
may also submit your completed survey,including maps, to LAFCO staff at the
workshop. Please RSVP to Emmanuel Abello, LAFCO Clerk, at(408) 299-5088 to
confirm your attendance at the workshop.
Lastly, we request that you complete and return the survey along with the boundary maps
as soon as possible, but no later than Friday,January 25,2002. You may download
the survey from the LAFCO website (http://www.santaclara.lafco.ca.gov) and e-mail
your responses to Dunia Noel, LAFCO Analyst, at dunia.noel(a-),ceo.co.santa-clara.ca.us.
If you have any questions regarding the survey please contact Dunia Noel at
(408)29975148.
In summary, LAFCO staff is available to address any questions you might have about
these important projects. Project contacts are as follows:
• Contact Emmanual Abello, LAFCO Clerk at(408)299-5088 to RSVP for the
January 22na workshop.
• Contact Dunia Noel, LAFCO Analyst at (408) 299-5148 concerning the 2002
LAFCO Survey of Special Districts.
I
• Contact Neelima Palacherla, Executive Officer at(408)299-5127 concerning the
Special District Mapping Project.
Sincerely,
Neelima Palacherla
Executive Officer
Cc: LAFCO Members
Special District Board of Directors
Attachment
Attachment A - 2002 LAFCO Survey of Special Districts
2
ATTACHMENT A
2002 LAFCO SURVEY OF SPECIAL DISTRICTS
Please verify the existing information presented below and supply additional information using the space below or
use additional sheets of paper if necessary.
1.1 Name:
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
2.1 PRIMARY CONTACT
Name: Stephanie Jensen
Title/Position: PR Manager
Mailing Address: 330 Distel Circle
Los Altos,CA 94022
E-mail Address: sjensen@openspace.org
Tel. No. (650) 691-1200
Fax No. (650) 691-0485
2.2 ALTERNATE CONTACT
Name:
Title/Position:
Mailing Address:
E-mail Address:
Tel. No.
Fax No.
OR
No
Ogg g
3.1 Date of Formation: November 7, 1972
3.2 Enabling Legislation(s) and Amendment(s):
Public Resource Code, Division 5,Chapter 3,Section 5500
3.3 Empowered Services:
4.1 Provided Services:
4.2 Area Served and Estimated Population Served:
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1
MIDPEMNStAA REGIONAL OPEN SPACE DrSTRICT
5.1 Governing Body:
5.2 Composition of Governing Body:
Name: Titl9j?osition Term Expiration:
5.3 Time and Place of Meetings (please include frequency, dates, time and venue):
5.4 Number of Employees, including contractual staff-
5.5 Key Staff(e.g. General Manager, District Manager, District Engineer, Clerk, Attorney, Mapping Contact, etc.):
Mapping Contact Telephone No.
Name: Fax No.
7-WelPosition: E-mail Address:
Finance Telephone No.
Name: Bemadette Congdon Fax No.
Title/Position: Auditor E-mail Address: bcongdon@openspace.org
Clerk Telephone No.
Name: Fax No.
rit/e/Positfon: E-mail Address:
Legal Counsel Telephone AAD
Name. Fax No.
TlilelPosffion: E-mail Address:
6.1 Source(s) of Revenues:
6.2 2001-2002 Expenditure Budget (e.g. general budget items/figures):
6.3 Facilities and Equipment:
Regional Open See
6111111
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 15, 2002
Mr. Raymond Lavine
Lavine Financial Capital
PMB Q-222
80 North Cabrillo Highway
Half Moon Bay, California 94019
Dear Mr. Lavine:
I appreciate your interest in the Red Barn.The Open Space District Board and staff are indeed
eager to restore and preserve this picturesque reminder of Northern California's agrarian heritage.
District staff has already replaced the barns cupola,painted the fences, and prepared the barn for
repainting with a non-lead-based, vibrant red paint. In addition, historical and environmental specialists
have advised the District in its restoration project, and the District was surprised to learn,among other
noteworthy findings,that the Red Barn is apparently considered by wildlife specialists to be the sole
regional home for an unusual bat species(the Pallid Bat).
Since the bats are a Species of Special Concern, and the District must and desires to comply with
all state and federal laws governing property development,restoration, and uses,the District has sought
methods of continuing to work on the barn with minimal disruption to the protected bat"roost"in the
bam's roof.
To avoid harming this sensitive species and continue construction despite wet weather will be a
challenge,requiring,but well-worth patient efforts.Thereafter,the La Honda Creek Open Space Preserve
is being scheduled for a comprehensive master planning process, which will include several opportunities
for public participation.
Through a public process, the District's reserves, trails, and facilities have successfully
y
incorporated community member's ideas and aspirations, while minimizing disruption to the other
species in the community. The District's Picchetti Ranch/Winery is one such facility at which visitors
may enjoy wine-tasting and other low-intensity recreation in a preserve setting, and where the District is
considering creating a special docent-lead historic tour.
I hope you and other members of the community will participate in the master planning process
for the La Honda Creek Preserve. If you are not already on the District's La Honda Creek"interested
parties"mailing list,please do call the District office at(650)691-1200, and sign on for future
participation!
Thank you, again, for your interest in this special project.
Sincerel
L. Crain
LCB/shj
cc: MROSD Board of Directors
330 Distel Circle • Los Altos,CA 94022-1404 Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
Lavine Financial Capital
PMB Q-222, ao North Cabrillo Highway•Half Moon Bay, California 94049
Office Number: 650.879.I300
Fax number: 650.879.1700
E-mail : rlavine@LavineFinancial .com
Web Site: www.LavineFinancial .com
Wednesday, December 26, 2001
Mr. L. Craig Britton
General Manager DEC 2 7 2001
MidPenninsula Regional Open Space District
330 Distef Circle
Los Altos, CA. 94022-1404
Dear Mr. Britton:
Thank you for sending to me the News Release for the Red Barn in La Honda.
In public meetings this barn has been highlighted as a project of importance (of the
MidPenninsula Regional Open Space District) to preserve, which I agree,that this is part of
the heritage in this area.
We are all striving to preserve our eco-system which includes people. I will presume that
tours of the barn with docents to speak about the history of the barn will be established on a
regular basis when the barn is completed?
1 cryWo
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