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HomeMy Public PortalAbout20020227 - Agendas Packet - Board of Directors (BOD) - 02-04 Regional Open r ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 02-04 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 7:00 p.m. Wednesday,February 27,2002 330 Distel Circle Los Altos, California AGENDA* Please Note: 7:00 p.m. Closed Session Special Meeting Start Time 7:30 p.m. Regular Meeting Start Time 7:00* ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—CLOSED SESSION The Closed Session will begin at 7:00 p.m. At the conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to the Regular Meeting,and,at the conclusion of the Regular Meeting,the Board may reconvene the Special Meeting Closed Session. 1. Conference with Legal Counsel—Existing Litigation Government Code Section 54956.9(a) MROSD vs. Paulin et al., San Mateo Cpj!M Case No. 414271 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA ADOPTION OF CONSENT CALENDAR—D. Little BOARD BUSINESS 7:40* 1 Accept the 2001 Miscellaneous Enforcement Activity Summary and the Eleven-Year Field Activity Summary—G. Baillie 7:50* 2 Approval of Reclassification of the Accounting Specialist to Senior Accounting Specialist and Amendment to the District's Position Classification and Compensation Plan to Approve Two New Job Classifications and Salary Ranges for Accounting Clerk and Senior Accounting Specialist; Retain the Class Specification for Accounting Specialist to Remain Vacant and Unbudgeted at This Time—S. Thielfoldt 8:00* 3 Guadalupe River Watershed Natural Resource Damage Assessment: Authorize the General Manager to Extend Agreement for Legal Services with the Law Firm of Barg, Coffin, Lewis&Trapp and Authorize Payments Not to Exceed an Additional$20,000; Authorize the General Manager to Extend Agreement for Technical Consulting Services 330 Distel Circle - Los Altos, CA 94022-1404 - Phone:650-691-1200 Fax:650-691-0485 & E-mail: mrosd@openspace.org * Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hasseft,Kenneth C.Nitz - General Manager:L.Craig Britton Meeting 02-04 Page 2 with the Firm of Locus Technologies and Authorize Payments Not to Exceed an Additional$30,000-D. Simmons 4 Authorize an Increase in the Contract with Andy's Roofing Company,Inc. of Mountain View for the Roof Replacement of the Red Barn Located in La Honda Creek Open Space Preserve in the Amount of$7,000 for a Total Contract Amount Not to Exceed$60,933- J. Cahill 5 Notice of Completion of Contract for the Removal of One Minor Structure and Various Debris at Sierra Open Space Preserve and Restore the Area to a Natural Condition; Authorize the President of the Board,or Other Appropriate Office,to Execute the Attached Notice of Completion and Acceptance of Work-J. Cahill 6 Authorize the General Manager to Execute an Amendment to the District's Contract with Cambria Corporation Increasing the Compensation to be Paid from$20,000 to an Amount Not to Exceed$23,000-S.Thielfoldt 7 Authorize the General Manager to Execute a Purchase Contract with the State Department of General Services and Lasher Auto/Folsom Ford for Four Vehicles at a Total Cost Not to Exceed$111,000-D.Topley 8 Adopt the Attached Resolution Amending the District's Conflict of Interest Code-S. Thielfoldt REVISED CLAIMS 8:05* INFORMATIONAL REPORTS-Brief reports or announcements concerning pertinent activities of District Directors and Staff. 8:20* ADJOURNMENT Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. To ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board ofDirectors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. All items on the consent calendar may be approved without discussion by one motion Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional Open ice g P `_ -~ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-02-14 Meeting 02-04 February 27, 2002 AGENDA ITEM 1 AGENDA ITEM Field Enforcement Activity for 2001 and Eleven-Year Fiel Activity ummary GENERAL MANAGER S RECOMMENDATION Accept the 2001 Miscellaneous Enforcement Activity Summary and the Eleven-Year Field Activity Summary. DISCUSSION Since April 1995, staff has given the Board written monthly reports on emergency incidents and enforcement activities on District land. At the end of each year, you have been given a summary for that year as well as a comparison with previous years. r nt r r review: 2 1 MiscellaneousEnf rcement Two summaries are presented for your re e . the 00 o p YActivity Summary(Appendix A), and the Eleven-Year Field Activity Summary (Appendix B), with highlights represented in graph form (Appendices C and D). The Miscellaneous Enforcement Activity Summary (Appendix A) lists, in chronological order for the past year, contacts made or reports taken by staff of potentially serious, violent, or other criminal activity on or near District land. The Eleven-Year Field Activity Summary includes emergency response, criminal activity, and mutual aid incidents. Only contacts that resulted in some form of written record, such as a District incident report,written warning, citation, or mutual aid assistance report, have been included in these summaries. General assistance to preserve visitors, informational contacts, and verbal warnings has not been included. Trends and Issues The total number of noted violations of District ordinances has increased to 2,408 this year. This is an increase from last year's number of 1,543 and also reflects an 11 year high. However, it should be noted that Parking, and Parking After Hours violations constituted 1,381 of the recorded District violations. When parking violations are removed, the number of noted violations of District Ordinances rises from 945 in 2000 to 1,027 in 2001, an increase of 8.7%. The period from 1997 to 2000 saw variable figures, after a steady upward growth in the number of noted violations from 1991 to 1996. Recorded bicycle violations have increased from 441 in 2000 to 500 in 2001 (an increase of 13.4%, see chart below). The observed number of night bicycle violations increased 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org •Web site:www.openspace.org ®.'BE Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hank.,Larry Hassett,Kenneth C. NiU •General Manager:L.Craig Britton R-02-14 Page 2 substantially over the last year. Mountain bicycling continues to grow in popularity, and staff hopes that the outreach efforts to the bicycling community will result in better cooperation and compliance with District regulations. Increased radar patrols are also planned for 2002. 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 A. VIOLATIONS l.Bike-closed area 120 172 197 154 125 149 112 101 211 170 101 2.Bike-s eed 43 101 149 112 85 97 94 111 3.Bike-helmet 203 2551 287 263 921 215 1721 235 4.Bike-night riding 44 17 48 5 53 Total Bicycle 120 172 197 400 481 585 531 295 571 441 500 Violations The number of recorded acts of vandalism dropped from a high of 107 in 2000 to 57 in 2001. Staff will continue to monitor the vandalism problem Staff is switching from the current system of manual data collection to a computerized database system. Although the work for this report is checked, the current manual system is prone to some errors, and is time consuming. The database project is nearing completion, and a more complete update on the project will be presented to the Board at a future meeting. The number of accidents experienced by all types of users increased, which reverses a steady trend of decline experienced from 1995 to 2000. The first fatality bicycle accident on District lands occurred during the year. A hiker died of natural causes on District lands, and the skeletal remains of a possible homicide victim were also discovered. Appendix D provides graphical information on accident trends for different user groups. New rangers were in training and attending the law enforcement academy during the year, and are now available for service in the field. Hiring is also underway for replacement staff, and it is anticipated that the District will reach full staffing of the patrol function in 2002. Prepared by: Gordon C. Baillie,Management Analyst Contact Person: John A. Maciel, Operations Manager R-02-14 Page 3 i i 2000 Miscellaneous Enforcement Activities APPENDIX A KEY SCSO Santa Clara Sheriff s Office OS Off District lands CDF CA Dept. Forestry SMSO San Mateo Sheriff's Office CHP CA Highway Patrol F&G CA Fish& Game LGPD Los Gatos Police EPAPD East Palo Police CAMP Campaign Against Marijuana Plantations. Date Nature of Incident Outcome Rangers Law Present Enforcement Assistance January 27 Seven visitors were observed A parent of one of the juveniles was 2 1 with rifles in Rancho County contacted and the 5 were released with Park. Five juveniles were filming a warning(SCSO) a movie with BB guns and toy guns. February March 18 District Rangers assisted a SCSO District Rangers detained the 2 4 deputy who had a beer bottle intoxicated visitor, who was arrested by thrown at his vehicle at Stevens the deputy(OS) Cr. CO.Park 24 A District Ranger was waved A SCSO deputy was requested,but the 1 0 down by two parties in a verbal situation was peacefully resolved prior dispute over a parking spot at to the arrival of the deputy Rancho County Park. 25 At Windy Hill OSP a subject with Subject was later stopped by other 4 0 2 dogs off leash pushed past a District Rangers and cited District Ranger April 5 A motorcyclist operated off-road Subject was cited for two District 2 4 in Rancho San Antonio County violations and warned by SCSO for Park other Vehicle Code violations May 5 A neighbor who lives adjacent to The neighbor reported the incident,but 2 1 Sierra Azul OSP aggressively became frustrated when questioned by a confronted a visitor who was SCSO deputy. The visitor later called allegedly in a closed area. The the District to complain about the neighbor saw a handgun in the neighbor. visitor's vehicle and so left the area. 5 Two visitors were uncooperative SMSO deputies were called, and the 2 0 and attempted to push past subjects became cooperative. The District Rangers when confronted subjects were issued citations,and the for after-hours violations at deputies were cancelled. Windy Hill OSP R-02-14 Page 4 Date Nature of Incident Outcome Rangers Law Present Enforcement Assistance 18 At Foothills OSP five minors was Police were called, and the minors 1 1 contacted after hours, and found taken into protective custody by PAPD. to be in possession, and under the influence of, alcohol. 19 Rangers were called out to A F&G Warden also responded,but no 2 1 investigate a shots fired(possible one was located poaching) incident at Monte Bello OSP 24 At Sierra Azul OSP two visitors One subject was arrested, and one was 2 1 were contacted for after-hours cited(SCSO) violations. One was found to have a felon no-bail warrant June 30 A subject was found at midnight The subject was arrested, and the 1 4 cultivating marijuana in Monte paraphernalia and a CO'firearm were Bello OSP. There was an confiscated. elaborate gardening system in lace. Jul 19 Skeletal human remains were SMSO conducted an investigation. The 3 5 found in Purisima OSP. subject was likely the victim of homicide,which occurred off District land. An extensive search had been conducted for the individual earlier in the month. 20 A District Ranger interrupted 2 kegs of beer were confiscated, 1 2 2 preparations for a beer party at person was cited for illegal vehicle the Monte Bello campground operation and PAPD took 2 minors into where 80 to 100 people were custody expected. August 6 A woman telephoned in a report A report was taken, and the case 2 0 that she been fondled by an referred to SCSO elderly man in Rancho County Park 7 1,471 marijuana plants were Plants were removed, and an 2 10+ found growing on a District investigation conducted(SMSO, preserves(Windy Hill, Skyline, CAMP) Long Ridge,Monte Bello)and surrounding private property 27 5,800 marijuana plants were CAMP staff and a District Ranger 1 12 found growing various removed the plants(SCSO,USFS, plantations in Sierra Azul OSP Santa Cruz SO September 3 At Rancho County Park a man The subject left prior to the arrival of 1 0 acted in a threatening manner the Rangers,but may have received a towards a woman in a dispute parking citation earlier in the day over a parking sot R-02-14 Page 5 Date Nature of Incident Outcome Rangers Law Present Enforcement Assistance 7 At Sierra Azul OSP five subjects One subject was arrested for a$5,000 3 2 were contacted for an after-hours warrant,and the minor was released to violation. 3 were intoxicated, and his parents. Another subject was 1 was a juvenile. A neighbor transported to remove him from the arrived and yelled at the subjects. scene SCSO 8 50 minors with alcohol were 2 kegs of beer were confiscated, and the 0 2 contacted by SMSO in the minors were ordered to leave by the Purisima parking lot. deputy. District staff were informed of the event at a later date. October 14 A 55 acre fire,possibly started by Fire was extinguished by District staff, 10 CDF Arson an arsonist, occurred at Russian multiple engines from CDF,helicopters investigator Ridge OSP. and air tankers. 18 District staff were notified that a Subject had rammed a patrol car, 0 Unknown subject had been contacted by damaged a fence and assaulted an SMSO at Purisima OSP and had officer and is wanted on a$1,000,000 assaulted the officers and fled warrant for sexual assault on a juvenile offence did not occur on District land 30 Two homemade explosive LGPD and a SCSO bomb technician 4 4 devices were found in Sierra Azul responded and removed the devices for OSP safe di s osal November 12 A District Ranger found a subject The subject was unconscious and was 2 2 slumped over the wheel of his car transported to hospital,where he at Skyline Ridge. The subject recovered. A several page long suicide had attempted to commit suicide note was found in the vehicle. SMSO 24 A subject was found operating a A consent search of the vehicle located 3 1 vehicle at Bear Creek Redwoods a small amount of marijuana. SCSO OSP. The subject had the smell responded and transported an of alcohol on his breath associated minor. The driver was issued a citation December 24 A report was received of a man The group was located and stopped and 2 1 and 3 minors drinking alcohol all appeared to be under the influence. and smoking marijuana in A SCSO deputy checked the subjects Rancho County Park. and the man was legal to drive. The minors were released back to his custod ,with parental consent. I R-02-14 Appendix B Page 6 ELEVEN YEAR FIELD ACTIVITY SUMMARY 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 A.VIOLATIONS LBike-closed area 120 172 197 154 125 149 112 101 211 170 101 2.Bike-speed 43 101 149 112 85 97 94 111 3.Bike-helmet 203 255 287 263 92 215 172 235 4.Bike-night riding 44 17 48 5 53 5.Bike-Unsafe Operation 13 3 1 3 1 6.Dogs-prohibited 21 31 58 58 62 63 72 37 66 47 61 7.Dogs-offleash 33 82 92 76 67 81 101 63 90 116 167 8.Off road vehicle 41 39 26 20 15 16 11 17 26 18 32 9.Closed area 176 252 286 262 9 38 30 17 30 10 21 I O.After hours 127 194 148 118 136 100 97 11.Fishing 0 0 2 6 6 5 0 01 19 4 2 12.Vandalism 14 13 27 19 28 26 20 42 106 109 57 13.Parking 119 180 173 114 173 192 154 187 217 313 978 14.Parking after hrs. 225 182 228 197 257 285 403 15.Dumpllitter 13 11 11 18 15 7 9 8 13 13 6 16.Campfires 18 18 7 12 9 6 4 1 17 6 5 17.Camping 10 19 22 19 6 1 5 4 7 311 12 3 18.Weapon contact 12 26 10 16 7 5 4 1 8 11 2 6 19.Weapon report 26 15 3 13 5 7 8 20.Weapon-Evidence of 6 20.Other 127 54 59 121 11 90 33 33 66 57 55 Total 704 897 970 1,141 1,267 1,510 1,365 1,046 1,662 1,543 2,408 B.ACCIDENTS/FIRE i.Bicycle 24 46 41 41 57 52 47 35 36 281 37 2.Equestrian 5 4 3 5 6 7 13 21 1 2 3 3.1-liking(Running 27 11 18 19 19 14 22 8 9 8 22 4.Other first aid 13 14 11 6 2 8 13 5.Search&rescue 13 6 11 7 9 12 10 6.Vehicle 7 3 3 6 12 7.Helicopter landings 8 2 81 7 9 8.Fire(-acres) 1(<1) 3(<I) 5(6) 4(1) 3(13) 3(314+) 3(1) 1(<1) 11(-10) 0 6(58) Total 57 64 67 69 108 93 122 64 73 71 112 C.ENFORCEMENT 1.Citations 373 445 463 430 654 716 629 519 505 410 845 2.Written warnings 199 255 236 429 468 695 655 414 489 530 57 3.Arrests 7 8 7 6 3 2 4 1 3 5 7 4.Police assistance 32 1 22 36 28 241 11 27 Total 579 7081 706 865 1,157 1,435 1,324 962 1,0211 956 1,444 D.CRIMES LAuto burglaries 32 23 8 7 14 2 5 21 2.False information 7 11 13 11 11 4 5 3.Resisting Peace Officer 1 3 9 9 6 11 4 10 4.Assault 1 0 3 1 2 0 3 2 5.Poaching 3 2 2 3 0 0 0 6.Possession/Cultivation-Marijuana 9 10 8 3 9 7.Minor in possession of Alcohol 23 15 111 8 12 8.Other 15 16 14 21 10 13 Total 0 0 0 32 37 45 82 75 64 37 72 E.MUTUAL AID 1.Accidents 12 18 26 54 28 26 36 43 32 31 28 2.Enforcement 11 28 29 18 15 26 12 3.Fire(-acres) 2(2) 4(48) 3(1+) 2(10+) 4(5) 5(2+) 8(28) 5(<9) 12(<12) 7 8(60) 4.Helicopter landings 2 11 11 71 7 41 9 S.Other 4 1 4 21 3 Total 141 22 29 56 45 70 80 74 70 701 60 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 A.VIOLATIONS 1.Bike-closed area 120 172 197 154 125 149 112 101 211 170 101 2.Bike-speed 43 101 149 112 85 97 94 111 3.Bike-helmet 203 255 287 263 92 215 172 235 4.Bike-night riding 44 17 48 5 53 Total Bicycle Violation 120 175"1 197 1 400 1 481 1 585 1 531 295 571 441 500 R-02-14 Appendix C Page 7 District Enforcement Activities Eleven Year History 3000 2500 - 2000 c m 1500 - - -- w 0 0 z 1000 - -- n" 00 I 500 - ----- - - — - -_ 0 - --- -- -- - -- - -- - -- - -- -- 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 Bicycle Violations --*—Written Warnings - - Citations —Total Violations ---- Vandalism R-02-14 Appendix D Page 8 Accidents By User Type 60 50 - ---------- 40 - N C N - V - a 30 - 0 6 z - - 20 j 10 0 1991 1992 Bicycle 1993 1994 �`--- --_ Hiking/Running 1995 1996 1997 1998 Equestrian 199g 2000 2001 Regional Open S, .ice s 1 R-02-31 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 02-04 February 27, 2002 AGENDA ITEM 2 AGENDA ITEM Reclassification of the Accounting Specialist to Senior Accounting Specialist and Amendment to the District's Position Classification and Compensation Plan to Approve Two New Job Classifications and Salary Ranges for Accounting Clerk and Senior Accounting Specialist; and to Retain the Job Classification for Accounting Specialist t Remain Vacant and Unbudgeted at This Time GENERAL MANAGER'S RECOMMENDATIONS 1. Approval of reclassification of the Accounting Specialist class specification to Senior Accounting Specialist and amendment to the District's Position Classification Plan and Compensation Plan to approve two new class specifications and commensurate salary ranges for Accounting Clerk and Senior Accounting Specialist. 2. Retain the class specification for Accounting Specialist to remain vacant and unbudgeted at this time. BACKGROUND In March 2001, you adopted a Position Classification and Compensation Plan which included one classification for the accounting department's Accounting Specialist position (see Report R-01-45). At that time, the District had only one person in the accounting department performing all levels of accounting functions. It has since become necessary to add another part-time position to the accounting department, which you authorized as part of the fiscal year 2001-2002 budget. In doing so, the incumbent Accounting Specialist began performing higher level accounting functions and directing the work of the part-time employee. The part-time employee has been functioning at an accounting clerk level, primarily processing accounts payable. DISCUSSION Because this reclassification involves an amendment to the Position Classification and Compensation Plan and makes two new class specifications for Senior Accounting Specialist and Accounting Clerk, the Board of Directors would need to make an amendment to the Position Classification and Compensation Plan (per Section 4.1), including the two new salary ranges (see Exhibit B). The two new classifications reflect the changes made to the existing Accounting Specialist class specification (see Exhibit A). The duties of the newly proposed position of Senior Accounting Specialist reflect a higher level of responsibility, including the performance of a variety of high level accounting work and direct supervision of the Accounting Clerk. Upon Board approval, the 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little,Nonette Hanko, Larry Hassett, Kenneth C.Nitz • General Manager:L.Craig Britton R-02-31 Page 2 current incumbent Accounting Specialist would meet the criteria to be assigned to the new classification of Senior Accounting Specialist as described under Section 4.5. The newly proposed Accounting Clerk position will primarily perform accounts payable, audit time cards and payroll records, and perform a variety of general clerical accounting duties, including assistance in preparing spreadsheets and reports. Rather than eliminate the existing Accounting Specialist Class Specification, staff is recommending that the position remain in the Position Classification and Classification Plan for any potential future needs, but to remain vacant and unbudgeted at this time. The budgetary impact of reclassifying the Accounting Specialist to Senior Accounting Specialist and filling the currently vacant part-time Accounting Specialist with an Accounting Clerk is potentially$655 annually(based upon maximum salaries). Prepared by: Sally Thielfoldt, Administration and Human Resources Manager Contact person: Same as above ATrAcHmENT& Exhibit A: Accounting Specialist—2001 Salary Range Exhibit B: Draft of Proposed Position Classification and Compensation Plan EXHIBIT A Accounting Specialist—2001 Salary Range Accounting Clerk �I 248.0 273.0 $19.202 $24.625 $3,328.000 $4,268.333 $39,940.160 $51,220.000 Accounting Specialist(current position) 253.0 278.0 $20.181 $25.881 $3,498.091 $4,486.064 $41,977.092 $53,832.762 Senior Accounting Specialist 258.0 283.0 $21.211 $27.201 $3,676.573 $4,714.840 $44,118.880 $56,578.08ff CURRENT Step Hours/Year Annual Sal Accounting Specialist 278.0 2080 $53,832.48 Accounting Specialist—Part-Time 80% 278.0 1664 $43,065.98 Total Current Fiscal Year Cost 9b 898.4 6 PROPOSED Step Hours/Year Annual Sal Accounting Clerk(80%) 273.0 1664 $40,976.00 Senior Accounting Specialist 283.0 2080 $56,578.08 Total for Proposed Adjustment $97,554.08 Salaries stated reflect those from 2001 pay plan chart. They do not include 5 point proposed salary increase for 2001. EXHIBIT B Midpeninsula Regional Open Space District Position Classification and Compensation Plan Effective 04/01/2001 Revised 08/22/2001 Classification Step Range Hourly Range Monthly Range Annual Range Receptionist/Administrative Clerk 223- 248. $14.973 -$19.202 $2,595 - $3,328 $31,144 - $39,940 Farm Maintenance Worker 237.- 262. $17.211 -$22.072 $2,983 - $3,826 $35,799 - $45,910 Open Space Technician 237- 262. $17.211 -$22.072 $2,983 - $3,826 $35,799 - $45,910 Administrative Assistant 238- 263. $17.383 -$22.293 $3,013 - $3,864 $36,157 - $46,369 Lead Open Space Technician 242.. 267. $18.089-$23.198 $3,135 . $4,021 $37,625 - $48,252 Senior Administrative Assistant 248.- 273. $19.202 -$24.625 $3,328 . $4,268 $39,940 - $51,220 Accounting Clerk 248.- 273. $19.202 -$24.625 $3,328 - $4,268 $39,940 - $51,220 Ranger 250- 275. $19.588 -$25.120 $3,395 - $4,354 $40,743 - $52,250 Planning Technician 250- 275. $19.588 -$25.120 $3,395 - $4,354 $40,743 - $52,250 Network Specialist 253- 278. $20.181 -$25.881 $3,498 - $4,486 $41,977 . $53,833 Accounting Specialist 253- 278. $20;181 -$25.881 $3,498 - $4,486 $41,977 - $53,833 Docent Coordinator 255- 280. $20.587-$26.401 $3,568 - $4,576 $42,821 - $54,915 Volunteer Coordinator 255.. 280. $20.587-$26.401 $3,568 - $4,576 $42,821 - $54,915 Equipment Mechanic Operator 258.- 283. $21.211 -$27.201 $3,677 - $4,715 $44,118 . $56,579 ik Sr.Accounting Specialist 258- 283. $21.211 -$27.201 $3,677 - $4,715 $44,118 - $56,579 Open Space Planner 1 260- 285. $21.637-$27.748 $3,750 - $4,810 $45,005 . $57,716 Real Property Specialist 260- 285. $21.637-$27.748 $3,750 - $4,810 $45,005 - $57,716 Public Affairs Specialist 260- 285. $21.637-$27.748 $3,750 - $4,810 $45,005 - $57,716 Maintenance&Construction Supervisor 265.. 290. $22.741 -$29.164 $3,942 - $5,055 $47,301 . $60,660 Supervising Ranger 265- 290. $22.741 -$29.164 $3,942 - $5,055 $47,301 . $60,660 Resource Management Specialist 275- 300. $25.120 -$32.215 $4,354 - $5,584 $52,250 . $67,007 Open Space Planner 11 275.. 300. $25.120 -$32.215 $4,354 - $5,584 $52,250 . $67,007 Community Programs Supervisor 275.. 300. $25.120.$32.215 $4,354 - $5,584 $52,250 - $67,007 Support Services Supervisor 275.- 300. $25.120-$32.215 $4,354 - $5,584 $52,250 - $67,007 Land Protection Specialist 275.- 300. $25.120-$32.215 $4,354 - $5,584 $52,250 - $67,007 Management Analyst 279.. 304, $26.140-$33.526 $4,531 . $5,811 $54,371 - $69,735 Real Property Representative 285.. 310. $27.748-$35.594 $4,810 - $6,170 $57,716 - $74,036 Area Superintendent 285.- 310. $27.748.$35.594 $4,810 - $6,170 $57,716 - $74,036 Senior Planner 285.- 310. $27.748-$35.594 $4,810 - $6,170 $57,716 - $74,036 Senior Acquisition Planner 285.- 310, $27.748-$35.594 $4,810 - $6,170 $57,716 - $74,036 Attorney 290.. 315. $29.164-$37.415 $5,055 . $6,485 $60,660 - $77,822 Public Affairs Manager 295.- 320. $30.651 -$39328 $5,313 - $6,817 $63,754 - $81,802 Operations Manager 305- 330. $33.862 -$43.453 $5,869 - $7,532 $70,434 - $90,383 Land Acquisition Manager 305- 330. $33.862 -$43.453 $5,869 - $7,532 $70,434 - $90,383 Planning Manager 305.- 330. $33.862 .$43.453 $5,869 - $7,532 $70,434 - $90,383 Administration/Human Resources Manager 305.. 330. $33.862 -$43.453 $5,869 - $7,532 $70,434 . $90,383 Assistant General Manager 320- 345. $39.328 -$50.467 $6,817 - $8,748 $81,802 - 104,970 Pupozed pozi;t,i on addibows Does not include Board appointees: General Manager, Legal Counsel,Controller The salary range for Seasonal Open Space Technicians is$14.11 to$15.58 per hour with actual individual rate to be determined at time of hire. Range is20 points below Open Space Technician range. Salary ranges determined on 40 hour per week basis. Regional Open Space --. �--- We.•,.�.�.•�. ,,..�{"" ..••-�.... " .-�,._ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SENIOR ACCOUNTING SPECIALIST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. JOB OBJECTIVES To perform and direct, a variety of professional accounting work requiring a general knowledge of governmental accounting practices and procedures and fiscal duties related to accounts payable, receivable and payroll; to maintain and reconcile all subsidiary and general ledger accounts; to prepare revenue reports, journal entries and vendor invoices; to maintain District financial records and assist in budget administration; and to provide highly responsible technical accounting functions and oversee accounting staff. EXAMPLES OF IMPORTANT RESPONSIBILITIES The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here: ■ Maintain various ledgers, registers, schedules and journals according to established account principles including land acquisition work sheets, capital assets, and long term debt funds; monthly and year end closing journals; post transactions to appropriate journal and ledger accounts; review entries for accuracy and completeness. Reconcile bank accounts and deposit checks received. Oversee District accounts payable and receivable. ■ Oversee audit of time cards and payroll records ensuring compliance with District policies, procedures and regulations; prepare and balance payroll reports. ■ Process and calculate a variety of payroll actions and maintain spreadsheets for wage garnishments, benefit withholdings, overtime hours, workers' compensation premiums, union dues, PERS, and deferred compensation. ■ Perform a variety of general clerical accounting duties; maintain a variety of files and records related to the payroll system and general accounting functions; input and retrieve a variety of fiscal and statistical information using a computer terminal; compile and prepare a variety of statistical and financial reports. ■ Receive, sort and organize a variety of financial documents including bills, invoices and payments; review documents received for accuracy and completeness. ■ Prepare, maintain, and project salary figures and spreadsheets for each department in preparation of the District budget. ■ Work directly with auditors to collect and prepare data and correspondence to facilitate and expedite the year-end audit. ■ Prepare annual debt service schedule; obtain authorization for payments and transfer funds; record new note issues in general ledger and prepare related reports. ■ Establish and maintain open communication with other program staff; coordinate activities and work cooperatively in a professional manner. ■ Perform related duties and responsibilities as required. 0 Supervise Accounting staff. MIDPENINSuLA REGIONAL OPEN jpACE DISTRICT | Senior Accounting Specialist(Continued) Knowledge o QUALIFICATIONS Phncip|es, prooUcem, and techniques of governmental accounting and bookkeeping including � accounts payable and reoaivob|e � � � Principles and procedures of financial record keeping and reporting. Procedures involved in financial audits. � � Principles and practices of payroll administration, record keeping, and reporting. Modern office methods, procedures, and equipment. � Use and operation of computers including word processing, spreadsheet, and accounting programs. � Basic mathematical principles. Pertinent federal, state, and local |avvm, codes and regulations. � � Ability to: Complete u wide waheb/ of accounting and bookkeeping tasks using various accounting mofbwona programs. � Prepare financial statements and various reports for state, federal and other agencies, as well as accounting purposes. � Interpret and apply bookkeeping principles and procedures involved in maintaining the control of � � records and preparing financial statements. Pom , bm|anoe, and reconcile general ledger and subsidiary accounts. � Accurately receive and process payroll according to established guidelines and procedures. Assist in the selection/implementation of new accounting/payroll systems and modification to existing � systems. � Understand, |nterpret, and communicate prooedurmo, rules and regulations applicable to assigned area. � Create and maintain accurate spreadsheets,financial records, and files. Monitor budget activity, proper expenditure coding, and document preparation. Prepare accurate and complete financial statements and reports from accounting data. Supervise Accounting staff. � � � Perform mathematical calculations with speed and accuracy. Operate a typewriter, calculator, computer terminal and other office equipment. Type atm speed necessary for successful job performance. Communicate clearly and conoime|y, both orally and in writing. Learn and explain governmental � accounting procedures to the public, staff, auditors, and consultants. Establish and maintain effective working relationships with those contacted in the course ofwork. Education and Experience Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities/oqualifying. A typical way bm obtain the knowledge and abilities would be: � � Education: Equivalent to completion of the twelfth grade supplemented by an AA degree or college level courses in accounting orfinance. � MIDPENINSuLA REGIONAL OPEN bPACE DISTRICT Senior Accounting Specialist(Continued) Experience: Five years of increasingly responsible experience in the maintenance of financial and accounting records; government experience preferred PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. Environment: Office environment. Mobili : Sitting for prolonged periods of time; extensive use of computer keyboard. Vision: Visual acuity to read numerical figures and computer screens. Communication: Speaking and hearing to exchange information. Non-Exempt Approved February 2002 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ACCOUNTING CLERK Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. JOB OBJECTIVES Under direction, to perform a variety of technical accounting and fiscal duties related to accounts payable, receivable, and payroll; to research and prepare vendor invoices, deposits, and reconciliations and to provide highly responsible technical accounting support. EXAMPLES OF IMPORTANT RESPONSIBILITIES The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here: ■ Process District accounts payable and receivable; receive, analyze, research, and distribute invoices to appropriate departments for signatures; enter accounts payable information into appropriate computer program; verify data and process checks. Provide billing, payment, and other accounting information to customers, vendor and others. ■ Issue, receive, and audit time cards and payroll records ensuring compliance with District policies, procedures and regulations. Assist with the process and calculation of a variety of payroll reports. ■ Perform a variety of general clerical accounting duties; maintain a variety of files and records related to the payroll system and general accounting functions; input and retrieve a variety of fiscal and statistical information using a computer terminal. ■ Receive, sort, and organize a variety of financial documents including bills, invoices and payments; review documents received for accuracy and completeness. ■ Assist in preparation and maintenance of spreadsheets for the District budget. ■ Collect and prepare data and correspondence to facilitate and expedite the year-end audit. • Process year-end 1099 forms for contractors. ■ Establish and maintain open communication with other program staff; coordinate activities and work cooperatively in a professional manner. ■ Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles, practices, and techniques of clerical accounting and bookkeeping including accounts payable and receivable. Principles and procedures of financial record keeping and reporting. Principles and practices of payroll administration, record keeping, and reporting. Modern office methods, procedures, and equipment. Use and operation of computers including word processing, spreadsheet, and accounting programs. Basic mathematical principles. Pertinent federal, state, and local laws, codes and regulations. MIDPENINSuLA REGIONAL OPEN SPACE DISTRICT Accounting Clerk (Continued) Abilily to: Complete a vv|dm variety ofaccounting and bookkeeping tasks using various accounting software programs. Interpret and apply bookkeeping principles and procedures involved in maintaining the control of records and preparing financial statements. Accurately receive and process payroll according to established guidelines and procedures. Undermtond, in1erpnot, and communicate pnocedurem, rules and regulations applicable to assigned area. Create and maintain accurate spreadsheets,financial records, and files. � Perform mathematical calculations with speed and accuracy. � Operate a typewriter, calculator, computer terminal, and other office equipment. Type ata speed necessary for successful job performance. Communicate clearly and concisely, both orally and inwriting. Establish and maintain effective working relationships with those contacted in the course of work. � Education and Experience Guidelines � � Any combination of education and experience that would likely provide the required knowledge and abilities/squalifying. A typical way bn obtain the knowledge and abilities would be: Education: � � Equivalent to completion of the twelfth grade supplemented by college level courses in � accounting orfinance. � Experience: Three years of experience in the maintenance of financial and accounting records. PHYSICAL DEMANDS AND WORKING CONDITIONS � � The physical demands herein are representative of those that must be met by an employee tosuccessfully perform the i � essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essentialjob functions. Environment: Office environment. � � Mobility: Sifting for prolonged periods oftime; extensive use of computer keyboard. Vision: Visual acuity bo read numerical figures and computer screens. Speaking and hearing bo exchange information. | Non-Exempt | Approved February 2OO2 � | � � � � � Regional Open c ' ice 1 y MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-02-34 Meeting 02-04 February 27, 2002 AGENDA ITEM 3 AGENDA ITEM Guadalupe River Watershed Natural Resource Damage Assessment: Authorize the General Manager to Extend Agreement for Legal Services with the Law Firm of Barg, Coffin, Lewis &Trapp and Authorize Payments Not to Exceed an Additional $20,000; Authorize the General Manager to Extend Agreement for Technical Consulting Services with the Firm of Locus Technologies and Authorize Paymc is Not to E ceed an Additional $30,000 GENERAL MANAGER'S RECOMMENDATIONS 1. Authorize the General Manager to extend agreement for legal services with the law firm of Barg, Coffin, Lewis &Trapp and authorize payments not to exceed an additional $20,000. 2. Authorize the General Manager to extend agreement for technical consulting services with the firm of Locus Technologies and authorize payments not to exceed an additional $30,000. DISCUSSION At your August 8, 2001 meeting, you authorized retention of the law firm of Barg, Coffin, Lewis &Trapp and the technical consultant firm of Locus Technologies to assist staff in settlement negotiations with the United States Fish and Wildlife Service and the California Department of Fish and Game, acting as Trustees of natural resources that they allege have been damaged by mercury contamination that may have emanated, historically, from lands owned by several private and public entities in the Guadalupe River watershed, including the District's former Rancho de Guadalupe property at Sierra Azul Open Space Preserve(see Report R-01-95). The original authorization covered anticipated expenses for the initial four months of the process that lead to development of a Cooperative Agreement for assessing the damages ("debits"), if any. At your September 12, 2001,meeting you authorized execution of that agreement(see Report R-01-104). Careful monitoring and substantial staff efforts have stretched the initial allocation out over nearly seven months of the negotiations with the Trustees; however, an additional expenditure must now be authorized to cover anticipated costs for the remainder of the 2001-2002 fiscal year. The multi-party Cooperative Agreement reached a stage in December where the various Responsible Parties began preparing to present a package of restoration and/or remediation projects ("credits"),that if acceptable to the Trustees, would form the basis of a final settlement. This will involve an intensive work effort over the near term by the District's outside technical and legal experts. Staff,working with Locus Technologies and Tom Trapp of Barg, Coffin, Lewis &Trapp,has determined that a realistic estimate of additional outside costs in this matter for the remainder of the fiscal year is $20,000 for legal services and $30,000 for technical services. At the time of the fiscal year 2001-2002 Budget adoption, this was not an anticipated project and therefore no funds were budgeted. The prior authorization was $45,000 for legal services and$55,000 for technical consultants. With this additional commitment, legal expenses authorized for this project will total $65,000 and technical expenses will total $85,000. Under the District's budgeting process, all funds not otherwise appropriated are committed to land acquisition; therefore the additional $50,000 requested for this project would come from the New Lands Commitments category of the Acquisition Department budget. Additional expenses are anticipated for fiscal year 2002-2003 and will be included in the budget preparation which will be presented to you in March. Prepared by: Duncan M. Simmons, Attorney Contact person: Same as above 330 Distel Circle - Los Altos,CA 94022-1404 - Phone:650-691-1200 Fax:650-691-0485 - E-mail: mrosd@openspace.org - Web site:www.openspace.org f m OFREE� Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz - General Manager:L.Craig Britton Regional Open '' ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-02-32 Meeting 02-04 February 27, 2002 AGENDA ITEM 4 AGENDA ITEM Authorize an Increase in the Amount of$7,000 for the Contract with Andy's Roofing Company, Inc. for Roof Replacement of the Red Barn Lo ted in La Honda Creek Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Authorize an increase in the contract with Andy's Roofing Company, Inc. of Mountain View for the roof replacement of the Red Barn located in La Honda Creek Open Space Preserve in the amount of$7,000 for a total contract amount not to exceed $60,933. DISCUSSION At your meeting on January 16, 2002, you authorized staff to solicit bids for roof replacement of the Red Barn located in La Honda Creek Open Space Preserve (see Report R-02-15). Sealed bids were due by January 17, 2002. Having reviewed the bidders' qualifications and the Bid Proposal, staff recommended awarding the contract to Andy's Roofing Company, Inc., the lowest responsive, responsible bidder, for the base bid amount of$44,933. The Board awarded the contract to Andy's Roofing in the bid amount and approved a contingency of$9,000. The base bid included sufficient equipment, labor and materials to accomplish replacement of the entire barn roof. P P The roof area was estimated to be approximately 3,825 square feet, and represented all parts of the roof, including the main barn building, the storage loft (western lean-to), and the east annex. The installation of the new roof also included placing plywood over the entire roof structure to stiffen and strengthen the building, as recommended by the consulting engineer. This project also included reinforcing and/or replacing existing damaged structural members in the barn. Staff anticipated the need for some repair to the structural members of the roof because of the age of the building, the recent intrusion of moisture, and the evidence of termite activity. In order to estimate the extent of the necessary repairs as accurately as possible, staff conducted a detailed survey of the roof rafters, fascia, and sheathing. This then allowed staff to order lumber, estimate the dollar amounts for the anticipated change orders, and instruct the roofing contractor on how to proceed. Because the section of roof on the upper west side of the main barn had the most structural damage, the contractor was directed to remove it first. Staff provided a greater presence on site during the removal phase of this section in order to 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 . E-mail:mrosd®openspace.org • Web site:www.openspace.org ®. " Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton R-02-32 Page 2 stay abreast of any additional repairs that might become evident once the rafters were exposed. Staff developed this strategy for the repair work in order to be able to direct all repairs, prevent any delays in the contract, and assist in monitoring any disturbance to the bat community, which was still occupying the building. The work, including the extra care taken to accommodate the bats, is proceeding well, and completion is expected by March 1, 2002. Shortly after the start of construction on February 12, 2002, the contractor submitted a claim for additional square footage of roof area over the amount represented in the Base Bid contract amount. This discrepancy between the square footage of roof area as stated in the Base Bid contract and as actually exists was verified on site by District staff. The actual roof area is 480 square feet more than what had been stated in the Base Bid contract. This increase is largely due to uncalculated areas in the over hanging eaves, and the varying pitches of the four different roof sections. The cost for this additional area totals $5,750. Some additional work to the fascia and the flashing was also recommended, which will cost approximately $1,200. In summary, the projected contingency presently recommended to complete the work is $16,000, which is $7,000 above the $9,000 amount the Board authorized when awarding the contract. Therefore, it is recommended that the maximum compensation payable under this contract be increased by $7,000 for a total contract amount not to exceed $60,933. There are sufficient funds in the Planning Department budget to cover the cost of this contract due to under expenditures on other projects. Prepared by: John Cahill, Open Space Planner II Contact person: Same as above Regional Open S, xe R-02-33 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 02-04 February 27, 2002 AGENDA ITEM 5 AGENDA ITEM Approval of Notice of Completion of Contract for the Re oval of ne Minor Structure and Various Debris at Sierra Azul Open Space Preserve and or rea to Na 1 Condition GENERAL MANAGER'S RECOMMENDATI Authorize the President of the Board, or other appropriate officer, to execute the attached Notice of Completion and Acceptance of Work for the demolition of one minor structure and the removal of associated debris at Sierra Azul Open Space Preserve. DISCUSSION Notice of Completion At your September 26, 2001 meeting, you authorized the General Manager to enter into a contract with Mike Tobar Excavating of Morgan Hill, CA to do the demolition project at the former Williams property for an amount not exceed $27,000 (see Report R-01-114). The contract is now complete at a final cost of$24,000 as the authorized $3,000 contingency did not need to be utilized. The structure and debris, including six old travel trailers, have been removed and disposed of at an authorized landfill. Prior to the demolition, planning staff contracted with consultants to analyze and abate any asbestos-containing materials contained within these areas. An evaluation of any hazardous materials was conducted and the materials were then removed. The cost for the removal of the hazardous materials, the services of the consultants, and incidental costs for advertising the bid came to a total of $7,796, for a total project cost of$31,796. After conducting a final inspection, staff is pleased with the performance of the contractor and has accepted the work as complete. The District has retained the payments due to Mike Tobar Excavating for the demolition contract, which is in accordance with the contract specifications. A check for the retained amount will be issued in 35 days. This allows adequate time to review evidence of payrolls, material bills, and other indebtedness connected with the project and ensure that they have been paid. Site Restoration Staff from Planning and Resource Management worked with an environmental restoration consultant, Central Coast Wilds of Santa Cruz, CA, to develop a plan for returning this property to its natural state. An assessment of the site was conducted to identify plants of special concern, invasive species, and restoration recommendations. A summary report is being prepared by the consultant and is intended as a foundation for a long-term plan for the restoration of the site. Operations staff, particularly Resource Management, will continue to work with Planning to develop the appropriate long-term program. Prepared by: John Cahill, Open Space Planner II Contact Person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd®openspace.org • Web site:www.openspace.org *wal Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton WHEN RECORDED MAIL TO Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Attention: Planning Dept. DULY RECORDED WITHOUT FEE NOTICE OF Pursuant to Government Code COMPLETION Sections 6103, 27383. By: NOTICE IS HEREBY GIVEN by order of the Board of Directors of the Midpeninsula Regional Open Space District, pursuant to State law that work to be performed under the contract heretofore made and executed by and between the MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, as Owner therein and Mike Tobar Excavating, as Contractor therein, bearing the date October 5, 2001, for removal of one minor building and various debris from a site known as the former Williams property and located in Sierra Azul Open Space Preserve, situated in unincorporated Santa Clara County, State of California, was completed on January 15, 2002. Upon said contract, Western Surety Company was surety on the bond given by said Mike Tobar Excavating, the said Contractor, as required by law. That the title of said District to the real property upon which said work and contract was performed is that of fee title. That the address of said Midpeninsula. Regional Open Space District is 330 Distel Circle, Los Altos, CA 94022. That the site address of said work is as follows: Sierra Azul Open Space Preserve, off Wright's Station Road, Santa Clara County APN#562-09-011 BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Deane Little President, Board of Directors Dated Signed in Los Altos, California Regional Open S )ce 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-02-28 Meeting 02-04 February 27, 2002 AGENDA ITEM 6 AGENDAITEM Authorization to Amend the District's Database Consolidati Contract with Cambria Corporation to Increase the Compensation From $20,000 to an Amount Not to Exc $23,000 GENERAL MANAGER'S RECOMMENDATION \ I ' Authorize the General Manager to execute an amendment to the District's contract with Cambria Corporation increasing the compensation to be paid from$20,000 to an amount not to exceed $23,000. BACKGROUND On August 8, 2001 you authorized the General Manager to contract with Cambria Corporation for improvements to and consolidation of specified District databases for an amount not to exceed $20,000 (see Report R-01-91). The purpose of this Agenda Item is to request authority to increase the compensation payable to Cambria Corporation in the amount of $3,000. DISCUSSION As with many projects of this nature and scope,the complexity of the project is often difficult to predict and quote until the consultant is well into the details of the project. In addition, staff expanded the scope of the project to meet some unanticipated, but important needs, such as inclusion of the Acquisition database into the consolidation. The contract with Cambria was quoted on an hourly fee basis, and the consultant has now completed services totaling$20,000. Unfortunately, because of the somewhat expanded scope of the project and the complexity of some of the database needs, the total work product of the database project is not yet complete. Staff is very pleased with all of the work performed to date. In order to complete this project, staff is proposing a 15%contingency of$3,000 to this contract, which will cover completion of all of the database construction, the necessary follow-up support to assure that staff is able to utilize the databases and report writing capabilities, and completion of the Database Manual. The consultant has already donated $2,200 of her own time to continue work on the project. After staff has had the opportunity to utilize the new database system over a period of time, it is anticipated that staff will want to include additional databases and report-writing(query)capabilities. Funds for this second phase of the project have been proposed in the fiscal year 2002-2003 budget and staff would come back to the Board for authorization at such time. Prepared by: Sally Thielfoldt, Administration and Human Resources Manager Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd0openspace.org • web site:www.openspace.org ( ®FREEgT Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz • Genera!Manager:L.Craig Britton Regional Open ice g P rrM►�I1 t.....�rr•vim. ��� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-02-29 Meeting 02-04 February 27, 2002 AGENDA ITEM 7 AGENDA ITEM Authorization to Purchase Four Vehicles at a Total C t of Not to E' eed$111,000 GENERAL MANAGER'S RECOMMENDATION Authorize the General Man execute a purchase contract with the State Departm t of General Services and Lasher Auto/Folsom Ford for four vehicles at a total cost not to exceed $111,000. DISCUSSION The District's five-year capital equipment schedule provides for two new patrol trucks and two new crew trucks in fiscal year 2002-2003. Purchase orders for vehicles acquired through the State of California Department of General Services (DGS) must be placed prior to the manufacturer's cut-off dates in spring 2002, which is prior to your approval of the 2002-2003 budget. The District's ability to purchase vehicles through DGS provides a significant cost saving and greatly reduces the amount of staff time that would otherwise be required if the District were to conduct a separate bid process. Of the four trucks requested, the two new patrol trucks will replace patrol trucks that have reached the 80,000-mile mark; when District patrol trucks are retired from patrol use. The two p new crew trucks will replace maintenance vehicles that have an excess of 100,000 miles and are over 15 years old. The two retired patrol trucks will be reassigned to maintenance crews. The majority of the crew vehicles are retired patrol trucks. This has proven to be a workable system and is financially beneficial to the District. Occasionally, new crew vehicles are required due to a limited number of patrol vehicles being retired, or because the type of vehicle needed is not available from retired patrol trucks. The four maintenance trucks being retired will be sold at auction. The Administration and Budget Committee reviewed this recommendation at its February 22 meeting. The Committee supports the continued use of the State of California Department of General Services purchasing program and this advance commitment of upcoming budget funds. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 e E-mail: mrosd®openspace.org • web site:www.openspace.org ( ®. Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton r Regional en ice g P 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-02-30 Meeting 02-04 February 27, 2002 AGENDA ITEM 8 AGENDA ITEM Amendments to the District's Conflict of Interest Code l GENERAL MANAGER'S RECOMMENDATION Adopt the attached Resolution amending the District's Conflict of Interest Code. DISCUSSION In accordance with Government Code Section 87306.5, every two years the District is required to review its Conflict of Interest Code and submit a notice to the code-reviewing body(the Fair Political Practices Commission, or FPPC), specifically whether the code is accurate or needs amendment. The code must be amended when adding or deleting positions covered by the code, changing disclosure categories, or changing job titles. Based on these criteria, staff filed the required notice with the FPPC by January 11, 2002 stating that the District's Conflict of Interest Code was in need of amendment. The proposed amendments to the Code are: • Adding the Real Property Specialist position which will have disclosure categories 1, 2,and 3; and • Adding the Community Programs Supervisor and the Public Affairs Assistant positions, which will have disclosure categories 2 and 3; and • Deleting the Visitor Services Supervisor position, which is currently included in the Code, but which no longer exists. A representative of the FPPC called District staff and requested deletion of the language, "...on behalf of the Fair Political Practices Commission." This is shown as a strike-out on page one of the Conflict of Interest Code. The FPPC representative also requested the revision of the Controller's reporting information, as"Form 721"is no longer used, and inclusion of a notation stating that the Controller"manages public investment." In accordance with the FPPC regulations,the District's notice of intention to amend its Conflict of Interest Code has been posted for at least 45 days prior to tonight's Public Hearing on the matter. Notice was also provided to each employee affected by the proposed code amendments. As of the writing of this report,the District Clerk has received no public comments regarding the proposed changes. A complete co of the proposed Conflict of Interest Code is attached for our review. �• r rY r r Y Prepared by: Lisa Zadek, Senior Administrative Assistant Contact person: Sally Thielfoldt, District Clerk 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Aim a'.—. Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C. Nitz • Genera!Manager:L.Craig Britton RESOLUTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING CONFLICT OF INTEREST CODE WHEREAS,by Resolution No. 00-73 the Board of Directors of the Midpeninsula Regional Open Space District adopted a conflict of interest code pursuant to the Political Reform Act of 1974; and WHEREAS, Government Code Section 87306.5 requires a biennial review of the District's Conflict of Interest Code; and WHEREAS,the District, in accordance with Commission Regulation 18750.1 (2 Cal. Code of Regs. Sec. 18750.1),has prepared code amendments, noticed affected employees and the public of its intent to amend the code, and conducted a public hearing to consider the amendments; NOW, THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve to repeal Resolution No. 00-73 and adopt the amended Conflict of Interest Code as contained herein, to be effective on the thirtieth day following approval of the District's amended code by the Fair Political Practices Commission. Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CONFLICT OF INTEREST CODE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT The Political Reform Act, Government Code Sections 81000, et seq., requires state and local government agencies to adopt and promulgate Conflict of Interest Codes. The fair Political Practices Commission has adopted a regulation, 2 Ca. Code of Regulations Section 18730, which contains the terms of a standard Conflict of Interest Code, which can be incorporated by reference and which may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act after public notice and hearings Therefore, the terms of 2 Cal. Adm. Code Section 18730 and any amendment to it duly adopted by the Fair Political Practices Commission, along with the attached appendix in which officials and employees are designated and disclosure categories are set forth, are hereby incorporated by reference and constitute the Conflict of Interest code of the Midpeninsula Regional Open Space District, except as provided below. Pursuant to Section 4(A) of the standard Code, designated employees shall file statements of economic interests with the District Clerk. Upon receipt of the statements of the Board Members and General Manager, the District Clerk shall retain the original of these statements.eat-behali 6 Exception: The portion of land located within the District boundaries or sphere of influence, or within two miles of the District's boundaries or sphere of influence, or within two miles of any land owned by the District used primarily as the residence of the designated position, including up to three acres in area surrounding such residence, shall not be considered an "interest in real property" for the purposes of this Code and need not be reported, but the rest of any such land shall be reported and its value declared. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org CONFLICT OFINTEREST CODE FOR THE A@UDPEhJUNS0LA REGIONAL OPEN SPACE DISTRICT APPENDIX Assigned Disclosure Designated Positions Categories Board Members 1,2,3 General Manager 1,2,3 Land Acquisition Manager 1,2,3 Planning Manager 1,2,3 Operations Manager 1,2,3 Public Affairs Manager 1,2,3 Administration and Human Resources Manager 1,2,3 General Counsel 1,2,3 | � Senior Administrative Assistant 2,3 Management Analyst 2,3 Maintenance and Construction & Supervisor 2,3 Supervising Patrol Ranger 2,3 Support Services Supervisor 2,3 Planning Technician 2,3 Open Space Planner 11 1,2,3 Senior Planner 1,2,3 Area Superintendent 1,2,3 Real Property Representative 1,2,3 Attorney 1,2,3 Consultant* 1,2,3 Assistant General Manager 1,2,3 Sr. Acquisition Planner 1,2,3 | / � Resource Management Specialist 1,2,3 � � � Open Space Planner 1 1,2,3Land Protection Specialist 1,2,3 � � � / � � DISCLOSURE CATEGORIES Category l— Interests in real property are reportable interests if: A. The real property to which the interest pertains is located in whole or in part within the District's boundaries or sphere of influence, or within two miles of the District's boundaries or sphere of influence, or within two miles of any land owned by the District. Ownership shall include an easement, leasehold, beneficial or legal interest, or option to acquire such interest. B. For purposes of this category, 'interest in real property'does not include property used exclusively as the personal residence of the filer, including the residence and up to three acres in area surrounding the residence. The remainder of any such land, if any, shall be reported and its value declared | � � Catego[y 2 � A. Investments and business positions |n any business entity which ix in � ~.� � and which is of the type which has contracted with the District to provide employee testing or training, professional services, consulting services, financial services,other services, supplies, materials, � � machinery, books, uniforms, publications, equipment, vehicles or insurance. B. Investments orbusiness positions in business entities which engage in the design, planning,engineering, � construction, materials supply or project management of private or public construction projects which � the District. � C. Investments mr business positions in business entities which engage in the business of brokerage, acquisition, leasing, marketing or disposal or nya| property within the District. D. Investments of business positions in business entities which, within the District, engage in the preparation of reports, surveys, evaluations or investigations uf the type used by the District, including environmental documents such as environmental Impact Reports, real property appraisals land surveys, environmental assessments, hazardous waste investigations, percolation evaluations, engineering reports, biological assessments, geologic or hydrologic evaluations, or evaluation of the physical condition of real property. Catego[y 3 � A. Income from any source which provides employee testing ortraining, professional services, consulting services, financial services, other services, supplies, materials, machinery, books, uniforms, publications, equipment, vehicles or insurance within the District. Q. Income from sources which engage in the design, planning, engineering, construction, materials supply or project management of private or public construction projects within the District. C. Income from sources which engage in the business ofbrokerage, acquisition, leasing, marketing, or disposal of real property within the District. � / � D. Income from sources which, within the District, engage in the preparation of reports, surveys, evaluation or investigations of the type used by the District including environmental documents such as � Environmental Impact Reports, real property appraisals, land surveys, environmental assessments, � � geologic or hydrologic evaluations, or evaluations of the physical condition of real property. � | � ~ Controller:Consultant Disclosure Category � | Consultant shall be included in the list of designated employees and shall disclose pursuant to the broadest � � disclosure category in the code subject U»the following limitation: The general manager may determine in writing that a particular consultant, although a"designated | position," is hired to perform a range of duties that ielimited in scope and thus is not required tofully � comply with the disclosure requirements in this section. Such written determination shall include � description of the consultant's duties and, based upon that description, a statement of the extent of � disclosure requirements. The general manger's determination is a public record and shall be retained | � for public inspection in the same manner and location as this conflict of interest code. � Claims No. 02-04 Meeting 02-04 February 27, 2002 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3241 551.99 Allied Auto Works, Inc. Vehicle Service and Repairs 3242 25,924.00 All Seasons Roofing Services Roofing Repairs-Distel Building 3243 162.00 Amerigas Propane 3244 3,930.00 American Society of Landscape Architects GIS Software 3245 42.76 AT&T Telephone Service 3246 22.50 Chris Baressi Reimbursement-Membership Dues 3247 72.50 Janet Beaugh Reimbursement-Resource Documents 3248 65.84 Craig Beckman Reimbursement-WTBA Conference Expense 3249 62.05 The Bicycle Outfitter Bicycle Repairs 3250 182.00 Bill's Towing and Recovery Vehicle Towing 3251 122.49 Browning-Fetris Industries Garbage Service 3252 183.22 California Water Service Company Water Service 3253 471.00 Camino Medical Group Medical Services 3254 973.00 Central Coast Bat Research Group Red Barn Bat Banding Research and Capture 3255 851.11 Central Coast Wilds Habitat Restoration-Williams Property 3256 174.17 Cole Supply Company, Inc. Janitorial Supplies 3257 15.14 CSKAuto Vehicle Supplies 3258 205.18 Custom Alignment District Vehicle Alignment Work 3259 50.00 Del Rey Building Maintenance Office Space Maintenance 3260 683.29 Done Right, Inc. Enterprise Rental Repairs--Sherrill House 3261 1,020.00 Employment Development Department State Unemployment Insurance 3262 2,604.36 E.S.R.I. Inc. ArcGis Street Map and ArcPress 3263 85.15 Federal Express Express Mailing 3264 1,950.00 General Graphics Exhibits Design and Engineering-Trailhead Sign 3265 63.26 G&K Service, Inc. Shop Towel Service 3266 204.18 Green Waste Recovery, Inc. Garbage&Recycle Service 3267 109.56 Interactive Technologies Nature Center Pond Mural Display-Lights 3268 14,522.61 Jakaby Engineering Bridge, Observation Deck and Trail Projects 3269 95.00 Killroy Pest Control Inc. Yellow Jacket Removal-Dyer House 3270 496.86 Langley Hill Quarry Baserock 3271 1,344.92 Lanier Worldwide, Inc. Copier Lease 3272 195.21 MCI Long Distance Phone Service 3273 336.36 MetroMobileCommunications Radio Repairs 3274 784.87 Miller, Starr&Regalia Legal Services 3275 50,000.00 City of Mountain View Deer Hollow Farm Annual Payment 3276 65.84 Michael Newburn Reimbursement-WTBA Conference Expense 3277 1,106.19 Pacific Bell Telephone Telephone Service 3278 16,074.21 Panko Architects Office Improvement Projects-Annex, BCR 3279 32.90 Loro Paterson Reimbursement-Uniform Expense 3280 250.00 PERS Public Agency Coalition Annual Membership Dues 3281 173.20 Warren Phillips Reimbursement-Uniform Expense 3282 255.64 Pitney Bowes Credit Corporation Postage Meter Lease 3283 4939.33 *1 Precise Mailing, Inc. Postage and Distribution 3284 25.52 Precision Engravers, Inc. Name Tags 3285 12.00 Rancho Cobbler&Cleaner Uniform Repair 3286 2,074.69 Redwood General Tire Co., Inc. Vehicle Tires 3287 3,000.00 Reserve Account Postage 3288 629.90 Roy's Repair Service Vehicle Maintenance&Service 3289 4.32 Ritz Camera Centers Film Page 1 Claims No. 02-04 Meeting 02-04 February 27, 2002 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3290 168.87 Safety-Kleen Solvent Tank Service 3291 173.20 David Sanguinetti Reimbursement-Uniform Boots 3292 448.40 San Jose Water Company Water Service-RSA 3293 10.00 *2 San Mateo County Public Health Laboratory Medical Services 3294 788.20 Santa Clara Co. Department of Environmental Health Hazardous Materials Removal Service 3295 1,401.78 Sideman&Bancroft LLP Legal Services 3296 12.51 Skywood Trading Gas Vehicle Fuel 3297 950.22 Soma Ergonomics, Inc. Office Chairs 3298 380.00 State Bar of California Professional License--State Bar Dues 3299 235.94 Stevens Creek Quarry, Inc. Baserock 3300 130.65 Suburban Propane Propane 3301 331.44 Tadco Supply Restroom Supplies 3302 441.84 Therma Corporation HVAC Maintenance 3303 533.01 Tires on the Go Vehicle Tires 3304 5,250.00 TKO General Engineering and Construction, Inc. Oilspill Site Restoration 3305 54.80 Tony and Alba's Pizza Local Meeting Expense 3306 706.21 United Rentals Equipment Rental 3307 120.09 WearGuard Uniform Expense 3308 59.69 Sumudu Welaratna Private Vehicle Expense 3309 203.03 West Coast Aggregates, Inc. Driveway Repair--Thomewood Residence 3310 6,227.50 Winters, Krug&Delbon Legal Services 3311 76.01 Xpedite Systems, Inc. Fax Broadcast System-OEL Press Release 3312R 1,792.89 Design Concepts Services For Joint Rancho San Antonio Brochures With County Parks 3313R 663.20 Petty Cash Office and Field Supplies, Enterprise Repairs Local Meeting Expense, Training and Seminars, Film, &Private Vehicle Expense *1 Urgent Check Issued February 20, 2002 *2 Urgent Check Issued February 20, 2002 Total 158,359.80 Page 2 I Regional Open Spare MlDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager4-+�" Date: February 27, 2002 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org 9 Web site: www.openspace.org Memorandawn..::.....,.,...........:..:.:.:: :nN.n:. N.,v..., To: Craig Britton From: Lisa Zadek Date: February 27, 2002 Re: Team Open Space Craig, As you know, a group of District staff have joined as a team to participate in :.this year's California AIDSRide. The bike riders include: Kelly Howard, udu Welaratna, Jeff Smith, Kristi Webb, Michael Newburn, Paul wan and me; an N d Anne Koletzke, Phil Hearin, and Gordon Baillie are our Ma ........... support i together we are Team Open Space. We will be participating in this nwlxtch totals 575 miles ) from San Francisco to Los Angeles during the Tune Vpe J 2- 872002. As we are participating as a team, we have set a goal ........... .......... .......... . .......... -0-Imsta'a at least $24,000. This money will be used for supporting education ..........- .. .......... Tes.wch programs that are involved with HIV and AIDS throughout . ............... Ihave attached a flyer for a benefit we are planning on March 16, 2002 from 5:00 p.m. to 8:00 p.m. Would you be so kind as to let the Board members know about this event? It would mean a lot to Team Open Space if they were able to attend to support us. By the way, thank you again for your generous donation of$1.00 per mile!! Lisa A Benefit To Support n.9000h,C p►en pace California - AIDSRide San Francisco to Los Angeles 7 Days /575 Miles /June 2 -8, 2002 TEAM Open Space: Invites You To Participate With This Fund Raising Event To Help Achieve Their Goal of at Least $24,000 Dollars Used For Supporting Continuing Education And The Fight Against AIDS When: March 16, 2002 / 5:00 to 8:00 pm Where: Fremont Older Open Space Preserve At The Residence Of Jeff Smith 22500 Prospect Rd Saratoga, CA 95070 Hey, there will For You: Lots Of Fun, Food, Dancing (If You Must), be a Jumpy House for the Guest Presentations and The Satisfaction kids, so be sure That You Can Make A Difference ! to bring them along !! Why: Because We Believe In The Power Of Ordinary People To Change The World And We Hope That You Will Be One Of Them fi r , s Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 15, 2002 Mr. and Mrs. Robert Merritt 227 Paseo del Rio Moraga, CA 94556 Merritt: Mrs. M Dear Mr. and s e e a On behalf of the Board of Directors of the Mid peninsula Regional en Space p g � P District, I would like to thank you,your family and friends for your generous donation to Save-the-Redwoods League. Your contribution is earmarked for the dedication of an approximately seven-acre grove of redwoods at the District's Purisima Creek Redwoods Open Space Preserve. Your generous gift goes a long way toward helping to preserve this beautiful natural heritage. We are so pleased to be able to provide the site for commemorative groves such as this. Again, thank you for your contribution to Save-the-Redwoods League. Sincerely, C. Deane Little, President Board of Directors CDL/ed cc: MROSD Board of Directors Katherine Anderton, Save-the-Redwoods League 330 Distel Circle - Los Altos,CA 94022-1404 - Phone:650-691-1200 Fax:650-691-0485 - E-mail:mrosd@openspace.org • Web site:www.openspace.org Laz 6= Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz + General Manager:L.Craig Britton Save-the-Redwoods League 114 Sansome Street,Room 1200,San Francisco,California 94104-3823 Telephone (415)362-2352 - Facsimile(415) 362-7017 83 redwoodsc&savetheredwoods,org YEARS 1911-2001 January 11, 2002 OFFICERS Richard C_Otter,President Bruce S Howard Chairman of the Board of Directors Frank W.Wentworth,Treasurer Katherine Anderson ecretary&Executive Director Me g Redly Pete Siemens, President General Counsel Board of Directors + Midpeninsula Regional Open Space District COUNCIL Howard Wheatley Allen 330 Distel Circle Mrs.Guilford C.Babcock George Bremer,Jr. Los Altos, California 94022 Stephen,f.Butler Norman M.Christensen Edwin E Claassen Robe"E. C onruck Re: Establishment of Grove - Purisima Creek Redwoods Open Space Preserve Sarah Connick William A.Croft Charles H.Dana *,'Pete Dangermond Sandra J.Denny Dear Mr. Siemens: Sandra Donnell t Joseph H.Engbeck,Jr. Peter Farquhar Dianne Daiss Felton It is requested that a 7 acre grove be approved in consideration of the following Terry Garcia Eric R.Gerstung gift: Ben C.Gerwick,Jr. Richard N.Goldman Mrs.William Goodan *Mrs.Edward H.Grubb Name of Grove Donor's Gift Robert Kambrecht Jack F.Harper Annette Boushey Holland Charles A.Holloway MERRITT FAMILY GROVE $20,000.00 Barry C Howard *Bruce S.Howard Paul[full 1,NicholasKent James Lt rson Donor William J.Libby Samuel M.Livermore Claude A.look Walter Mark Mr. and Mrs. Robert Merritt Mrs.Donald H.McLaughlin "�ccrrge Mclaughlin 227 Pasco del Rio Stephen Mather McPherson Robert E.Mellor Moraga, California 94556-1628 Lawrence C.Mernam,Jr, Sam B.Merriman,Jr, Wendy Millet George Neavoll Legal Description: Grove PC-48, lying in the Southwest quarter of Section 6, Donal C.O'Brien,Jr •Richard C.Otter Oliver P.Pearson Township 9 South, Range 4 West, Mt. Diablo Base and Meridian, containing 7 George S.Peyton,Jr George P Putnam, acres more or less as shown on the Save-the-Redwoods League map of Purisima James M.Stuart John D.Taylor Creek Redwoods Open Space Preserve dated June 2001. •Frank W Wentworth I William P.Wentworth Nancy P.Weston Bruce Westphal With appreciation, Mrs.Ann Witter J. Rey Wittwer Directors t Advisory Committee Sincerely, + OBJECTIVES 1.To resrue from destruction representa- tive areas of our primeval forests. 2.To co-operate With the California State Park Commission,the National Park Service, and other agencies,in establishing Redwood Kather demon parks and other parks and reservations. 3 To Purchase Redwood groves by private subscription. 4. To foster and encourage a better and KA/dp more general understanding of the value of the primeval Redwood or Sequoia and other Enclosure forests of America as natural objects of ex. traordinary interest to present and future generations. 5.Th support reforestation and conserva- tion of our forest areas. TNs is recycled paper �+'144 INTEROFFICE MEMORANDUM February 21, 2002 TO: L. Craig Britton, General Manger FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month January Year 2002 VIOLATIONS CITES TOTALS CRIMES TOTALS Bicycles Intimidation 1 Closed area 0 3 Breaking & entering 1 Speed 3 4 Burglary/theft 2 Helmet 5 11 Night-riding 0 0 ACCIDENTS/INCIDENTS Dogs Bicycle accident 0 Prohibited area 3 13 Equestrian accident 0 Off-leash 7 15 Hiking/running accident 0 Off-road vehicles 0 1 Search& Rescue 3 Closed area 0 7 Vehicle accident 0 After hours 2 4 LZ air evacuation 0 Fishing 0 0 Fire 0 Vandalism 0 5 Parking 30 33 ENFORCEMENT Parking after hours 11 24 Parking citations 41 Dumping/littering 0 0 Other citations 20 Campfires 0 0 Written warnings 52 Camping 0 0 Arrests 0 Weapons Police assistance 3 Actual contact 0 0 Report only 0 0 MUTUAL AID Evidence of 0 0 Accident 4 Rollerblading 0 2 Law enforcement 1 Skateboarding 0 2 Landing zone off-site 1 Vicious dog 0 1 Fire 0 Suspicious person 0 1 Unauthorized vehicle 0 2 Illegal trail construction 0 1 SUMMARIES OF SIGNIFICANT INCIDENTS Jan. 1 J. Smith discovered a stolen BMW in Sierra Azul. The car had been reported stolen in Los Angeles. Jan. 8 A PG&E employee reported a person breaking into buildings at Bear Creek OSP. J. Smith and T. Lausten responded,but the suspect was gone on arrival. A building check determined that access was gained to one building. I Jan. 9 A verbal confrontation occurred between a Sierra Azul neighbor and a visitor over vehicle parking on District land. The Sheriff's Department was requested to respond. J. Smith and C. Sparks-Hart responded to the area and waited for deputies. Statements were obtained from the resident,who was the only party still in the area. Jan. 13 A verbal confrontation occurred between the same Sierra Azul neighbor and two bicyclists over possible trespassing. The resident detained the two cyclists until the Sheriff's Deputy and J. Smith arrived on the scene. The cyclists were warned, released, and transported back to their vehicle. Jan. 18 An unauthorized trail approximately 1/3 of a mile long was constructed in Fremont Older and on adjacent private property. About 400 feet of trail is on District land. Cut and fill techniques were used to construct a four foot wide trail. Banked turns and bicycle jumps were constructed into the trail. Numerous bushes and tree limbs were cut to clear the trail. Jan. 20 D. Danielson was contacted near Monte Bello OSP by a man who had just been assaulted on Skyline Blvd.,near the Grizzly Flat parking area. The victim was struck in the face by the assailant. The assailant accused the victim of driving too slowly and also made remarks related to the victim's ethnicity. D. Danielson and W. Phillips searched,but were unable to locate the vehicle described by the victim. Three CHP units responded and arrived approximately 45 minutes after being requested. Jan. 22 A visitor reported that a suspicious male in his sixties followed her on two different days when hiking at Rancho San Antonio OSP. The area was checked by C. Sparks-Hart,A. Correia, and T. Lausten. The suspect was not located. Vandalism: 6 Three doors were pried open at Bear Creek Redwoods OSP. 9 A plank was nailed to a stile to allow illegal motorcycle use at El Sereno OSP> 23 A women's restroom stall at Rancho County Park was tagged with a felt tip pen. 28 A wire fence was cut in Sierra Azul OSP. 29 The toilet paper dispenser in the restroom at Monte Bello OSP was broken. Regional Open !". ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Dear The Midpeninsula Regional Open Space District is working to provide environmental education programs that both foster responsibility in young people about the importance of preserving open space and work with and for educators in achieving high academic standards. The Midpeninsula Regional Open Space District is a public agency whose mission is to preserve and restore a natural greenbelt of open space land, protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. We are soliciting your and other local educators' input to provide valuable information to improve and enhance the District's current and future environmental education programs, and identify obstacles inhibiting local classes' participation in these programs. Please take about 20 minutes to complete the enclosed survey. The District is committed to providing environmental education for young people. Our current program, Spaces and Species:Exploring Natural Communities is a field trip program for 311-6'h grade classes to experience hands-on learning in an outdoor setting that fosters respect, awareness and understanding of natural systems. Well-trained volunteers lead the instruction, instilling a sense of responsibility in students for their environment, and bridging the connection between them and their natural world. The District has a vested interest in serving more schools in order to foster environmental awareness among younger generations, which will become future stewards in the preservation and restoration of public lands. Teachers and students will benefit from the survey results by contributing to the accessibility of a quality hands-on experiential learning program. Enclosed you will find 3 additional items: 1. Take a moment to study the Spaces and Species brochure to learn more about our program. 2. The 2-page survey is composed of a series of ranked responses and open-ended questions. 3. For your convenience, we have placed a self-addressed stamped envelope in which to return the survey. As a special thank-you, we are inviting all educators who return their completed survey by Friday, March 22nd to an 'Educators Breakfast'to be held at the Daniel's Nature Center on Saturday April 20, 2002,for a morning of good food, beautiful surroundings, and thoughtful discussion. If you have questions or comments, you can direct them to Jessica Morgan or Carl Oosterman. Our phone number is(650)691-1200, and our email addresses are listed below. Once again, thank you for your time and interest in providing the District with useful and needed information. Sincere , Jessica Morgan Carl Oosterman Interpretive Aide Community Programs Supervisor jmor ac�na1openspace.orq coosterman(1openspace.orq 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd©openspace.org • Web site:www.openspace.org ( OFREE•T Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little,Nonette Hanko, Larry Hassett, Kenneth C. Nitz • General Manager:L.Craig Britton MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Please list any environmental or outdoor education programs/organizations in which your class participates. What benefits to your class do these other environmental or outdoor education programs/organizations offer? What process does your school have for setting up field trips?(For example,are your field trips determined by you and set up by parents?) �i� p-7y �11 Th+C { It CbY �.�,. ' 4lA 10 g,i4o'n{ic{� open spud{ b8"1n perlreGuit} prnfcrt A d;restare the natural ensirunmcnt: tipp(I Ohio;for ccuGogically u i vN ubklc in16 tent and education." t A self addressed stamped enveloped has been provided for your convenience in returning this survey. Please submit your survey no later than March 22,2002. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT An important part of the Midpeninsula Regional Open Space District's mission is to educate young people about the benefits and importance of open space preservation and restoration through environmental education programs. We ask that you take about 20 minutes to complete this survey. Your input will provide valuable information to enhance the District's current and/or future environmental education program(s). Educator Name: I teach 31d 4th 5m tip grade(s) Circle at in the city of School Name City Please answer the gUestions below: Please rate how successful you feel environmental education is in helping Low Mod High students meet the California Content Standards in the following subject areas: fir Language Arts 1 2 3 4 5 �k Social Studies 1 2 3 4 5 �r Science 1 2 3 4 5 �r Math 1 2 3 4 5 Please rate... �k Your interest in environmental education for your class 1 2 3 4 5 �r How well an environmental education field trip complements your teaching 1 2 3 4 5 style �Ir The level at which an environmental education field trip meets your 1 2 3 4 5 curriculum needs Please rate the following challenges that you may encounter when considering a field trip: * Cost of transportation 1 2 3 4 5 �r Availability of transportation 1 2 3 4 5 * Parent participation 1 2 3 4 5 �k Time for planning and implementation 1 2 3 4 5 If an environmental education program provided the following,what would the likelihood be of your participation? �r A pre-packaged lesson plan and activities for you to use in classroom 1 2 3 4 5 instruction �Ilr A staff/volunteer visit to your classroom to lead environmental education 1 2 3 4 5 activities with your students ylr A field trip to an offsite location,where an environmental education program 1 2 3 4 5 is conducted The Midpeninsula Regional Open Space District currently offers an environmental education program called Spaces&Species:Exploring Natural Communities. The program is offered at the Daniels Nature Center located at the Skyline Ridge Open Space Preserve(at the intersection of Skyline Blvd.&Page Mill Road). Have you or your classes ever participated in the Midpeninsula Regional Open Space District's Spaces and Species:Exploring Natural Communities Yes No environmental education program? If the Midpeninsula Regional Open Space District provided the following Low Mod H o i h complementary feature s,what would be our likelihood f P ry y o participation in our environmental education field trip? �k Pre&post field trip classroom activities and materials 1 2 3 4 5 * A classroom presentation prior to your field trip 1 2 3 4 5 �Ir Transportation to the trip site and back to your school 1 2 3 4 5 �k An environmental education field trip location closer to your school 1 2 3 4 5 �k An environmental education field trip in which the lessons/activities are 1 2 3 4 5 aligned closely with the California Academic Content Standards for 311 through 6m rade students Please complete questions on reverse side. Regional Open Space MI DPENI NSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: March 13, 2002 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax 650.691-0485 • E-mail:mrosd@openspace.org • Web site: www.openWwe.org Regional Open ice ------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 5,2002 Ms. Priya Tallam,GIS Manager Santa Clara County Information Services Department 1555 Berger Drive,Building#2, 2°a Floor San Jose, CA 95112 Re: Development of a County-wide GIS basemap program Dear Ms. Tallam, On behalf of the Midpeninsula Regional Open Space District(MROSD), I am writing to express support for the development of a County-wide GIS basemap. As a public agency dedicated to the long-term preservation and management of open space throughout the midpeninsula including northwestern Santa Clara County,MROSD relies upon accurate GIS data in support of our acquisition,planning,resource management,and operations programs. Santa Clara County is in a unique position to coordinate the development of a regional GIS basemap that is both accurate and accessible, so that MROSD and other agencies within the County can effectively share data and collaborate on projects of mutual interest. Should the County proceed with this project,MROSD will gladly participate in the GIS basemap development process. There are wonderful opportunities for collaboration in terms of establishing project goals and objectives; establishing database content; defining data accuracy standards; and developing regional GIS planning applications. To support the County in this effort,the District can contribute a variety of data,including a detailed protected lands database, and would be willing to consider a financial subscription to the basemap to help offset development costs. In addition to preparing a detailed parcel-based GIS basemap, MROSD encourages the County to play a larger role in regional GIS development by serving as a clearinghouse for other data sets of interest, such as natural resource or General Plan data,and by hosting workshops to facilitate use of the data. If you would like more information about the District's current use of GIS, or our anticipated GIS needs,please do not hesitate to contact Matt Freeman,Planner II. Thank you for the opportunity to participate in the development of the Santa Clara County GIS Strategic Plan. incerely, L. rai Britton General Mana er g g LCB:mf cc: MROSD Board of Directors 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org ®.m Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton INTEROFFICE MEMORANDUM March 12, 2002 TO: L. Craig Britton, General Manger FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month February Year 2002 VIOLATIONS CITES TOTALS CRIMES TOTALS Bicycles Poss. marijuana 1 Closed area l 1 11 Minor poss. alcohol 1 Speed 1 5 Helmet 0 6 ACCIDENTSANCIDENTS Night-riding 0 0 Bicycle accident 2 Dogs Equestrian accident 0 Prohibited area 5 6 Hiking/running accident 1 Off-leash 3 8 Search& Rescue 1 Off-road vehicles 1 1 Vehicle accident (minor damage Closed area 0 0 to RR fence) 1 After hours 2 6 LZ air evacuation 0 Fishing 0 0 Fire 0 Vandalism 0 0 Parking 36 42 ENFORCEMENT Parking after hours 5 5 Parking citations 41 Dumping/littering 0 0 Other citations 25 Campfires 0 0 Written warnings 26 Camping 0 0 Arrests 0 Weapons Police assistance 0 Actual contact 1 1 Report only 0 0 MUTUAL AID Evidence of 0 0 Accident 1 Damage to plants 1 1 Law enforcement 0 Suspicious person 0 1 Landing zone off-site 1 Dead dog left 0 1 Fire 0 Bikes on closed trail 0 2 Unauthorized helicopter landing 0 1 SUMMARIES OF SIGNIFICANT INCIDENTS Feb. 2 A private helicopter landed in Long Ridge OSP without permission. The landing was part of training for a group called Community Emergency Response team(CERT),which is overseen by CDF. CDF did not authorize the landing. One group leader was advised that District permission is required for this type of an event. Feb. 10 P. Hearin cited numerous vehicles that were illegally parked off-road in Rancho County Park. A visitor who owned one of the vehicles returned and became uncooperative. This visitor was issued a misdemeanor citation for off-road vehicle use. Feb. 16 K. Miller issued a citation to a bicyclist who was observed riding his bike with his dog off leash in Fremont Older OSP. The visitor stated he would continue to violate ordinances and the fine was only a user fee. This visitor has previously been cited three times for dog off leash and has received a written warning for the same violation. Feb. 16 A visitor to Fremont Older reported a bicyclist riding in an unsafe manner, exceeding the 5 mph passing limit, and creating a nuisance with a leashed dog. He was reported to be riding recklessly with the dog and blocking the trail with the leash, forcing the hiker off the trail. The description of the bicyclist matched the visitor K. Miller had just released. A written warning was mailed to the bicyclist for the three violations. Feb. 22 A. Correia stopped two visitors under the age of 21 for after-hours violations. One visitor stated he had beer in his possession. A warning was given for the beer and both were cited for the after hours violations. A responsible parent was contacted, who responded to transport the visitors home. Feb. 26 G. Kern, Lead Open Space Technician, and crew working in the area reported hearing gunshots coming from Monte Bello. Several District rangers,Palo Alto PD and Santa Clara County Sheriff's deputies responded. Rangers, using a PA system from a distance, detained three men until Palo Alto PD arrived and searched the men and their vehicles. One man led officers to where he had thrown a rifle and ammunition off trail into the bushes. Several oak trees, including a heritage oak,were shot at and badly damaged. One man was cited for discharge of firearms and destruction of plants,both misdemeanors. Santa Clara SO cited the men for possession of marijuana. After the weapons and other evidence were confiscated, the men were released. Vandalism: None i i i i I - --- __-_ -� .__� -w e� _ ___ __ ��