HomeMy Public PortalAbout2020 Budget Narrative
Corporate Fund
Corporate Fund Summary…………………………………………………………..…………………………………………………… 1
Corporate Fund Revenues……………………………………………………………………………………………………………3
Village Manager's Office Department …………………………………………………………………………………………21
Administrative Services Department……………………………………………………………………………………………37
Public Works Department……………………………………………………………………………………………………………49
Police Department………………………………………………………………………………………………………………………75
Fire Department…………………………………………………………………………………………………………………………87
Community Development Department………………………………………………………………………………………97
Internal Service Funds
Municipal Equipment Repair Fund………………………………………………………………………………………………107
Capital Equipment Replacement Fund……………………………………………………………………………………….115
Insurance and Risk Fund………………………………………………………………………………………………………………123
Facility Repair and Replacement Fund………………………..………………………………………………………………133
Special Revenue Funds
Special Tax Allocation Fund…………………………………………………………………………………………………………139
Waukegan/Golf Special Tax Allocation Fund………………………………………………………………………………151
Police Special Fund………………………………………………………………………………………………………………………159
Foreign Fire Fund…………………………………………………………………………………………………….…………………161
Debt Service Fund
Corporate Purpose Bonds Fund…………………………………………………………………………………………….. 163
Trust and Agency Funds
Police Pension Fund……………………………………………………………………………………………………………………165
Firefighters’ Pension Fund………………………………………………………………………………………………………… 167
Escrow Deposit Fund………………………………………………………………………………………………………………… 169
Special Service Area Bond Fund………………………………………………………………………………………………… 171
Enterprise Funds
Glenview Water Fund………………………………...………………………………………………………………………………173
Glenview Sanitary Sewer Fund……………………………………...……………………………………………………………197
Wholesale Water Fund……………………………………………………………………………………………………………… 217
Commuter Parking Fund…………………………………………………………………………………………………………… 227
Capital Project Funds
Capital Projects Fund………………………………………………………………………………………………………………… 243
Glen Capital Projects Fund………………………………………………………………………………………………………… 245
Permanent Fund…………………………………………………………………………………………………………………………247
Motor Fuel Tax Fund……………………………………………………………………………………………………………………253
Capital Improvement Program (CIP)
CIP………………………………………………………………………………………………………………………………………………255
Table of Contents
Corporate Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Taxes 46,334,044 46,586,082 46,448,186 46,678,908 92,826
Licenses & Permits 2,804,726 2,388,350 2,110,625 2,933,109 544,759
Fines & Forfeits 130,280 205,725 128,867 146,778 (58,947)
Charges For Services 4,917,401 5,006,206 5,062,260 5,050,016 43,810
Intergovernmental 16,373,976 16,453,793 17,210,508 17,907,452 1,453,659
Investment Income 607,286 496,000 632,800 629,400 133,400
Other Revenues 905,459 864,929 1,595,388 895,388 30,459
Contributions & Transfers 148,514 125,946 125,946 129,724 3,778
Transfers In 1,284,164 785,000 575,000 575,000 (210,000)
Total Revenues 73,505,849 72,912,031 73,889,580 74,945,775 2,033,744
Expenditures
Village Manager's Office (VMO)* 12,958,188 14,367,877 13,850,266 15,305,391 937,514
Administrative Services 4,982,440 5,121,468 5,119,796 5,235,807 114,339
Public Works 8,237,748 8,930,105 8,172,120 8,161,693 (768,412)
Police 13,185,331 13,972,575 13,516,831 15,192,270 1,219,695
Fire 16,596,864 16,965,345 17,509,628 18,598,415 1,633,070
Community Development 3,754,393 3,443,065 3,289,235 3,685,139 242,075
Transfers Out 7,699,663 9,951,582 9,951,582 8,709,982 (1,241,600)
Total Operating Expenditures 67,414,627 72,752,017 71,409,458 74,888,697 2,136,680
Operating Performance 6,091,222 160,014 2,480,122 57,078 (102,936)
Appropriated Prior Year Fund Balance ‐ 3,000,000 3,000,000 4,500,000 1,500,000
Total Expenditures 67,414,627 75,752,017 74,409,458 79,388,697 3,636,680
Total Fund Performance 6,091,222 (2,839,986) (519,878) (4,442,922) (1,602,936)
*Includes Board of Trustees and General Government expenditures
Corporate Fund Summary
VMO*
23%
Administrative
Services
8%
Public Works
12%
Police
23%
Fire
28%
Community
Development
6%
2020 Corporate Fund Expenditures
Taxes
62%Licenses &
Permits
4%
Charges For
Services
7%
Intergovernmental
24%
Investment Income
1%
Other
Revenues
1%
Transfers In
1%
2020 Corporate Fund Revenues
Village of Glenview, IL ‐ 2020 Budget Corporate Fund Summary1
2
Revenues
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Taxes
410110 ‐ Property Tax/Current 2,172,017 2,703,593 2,703,593 305,508 (2,398,085)
410115 ‐ Property Tax/Prior (28,105) (36,000) (36,000) (36,000) ‐
410120 ‐ Property Tax Debt Service 1,862,789 1,841,266 1,841,266 1,850,206 8,940
410125 ‐ Prior PT ‐ Debt Service (26,316) (40,000) (40,000) (40,000) ‐
410130 ‐ Property Tax/Pensions 6,519,429 6,603,068 6,603,068 8,709,304 2,106,236
410140 ‐ Property Tax/IMRF 1,737,843 1,280,892 1,280,292 1,673,036 392,144
410141 ‐ Prior PT ‐ IMRF (23,571) (20,000) (20,000) (20,000) ‐
410160 ‐ Road & Bridge Tax ‐ Current 352,741 419,150 480,000 385,946 (33,204)
410170 ‐ Road & Bridge Tax ‐ Prior (4,491) (3,535) (4,500) (4,500) (965)
410180 ‐ Property Tax ‐ Incentives 531 ‐ ‐ ‐ ‐
410210 ‐ Utility Tax‐Comed 2,240,268 2,201,620 2,173,060 2,173,060 (28,560)
410220 ‐ Utility Tax‐Telecom 1,684,979 1,591,879 1,600,730 1,520,693 (71,186)
410230 ‐ Utility Tax‐Nicor‐ Gas Use Tax 1,544,189 1,441,766 1,503,901 1,503,901 62,135
410310 ‐ Sales Tax 18,072,001 18,360,660 18,072,001 18,252,721 (107,939)
410320 ‐ Home Rule Sales Tax 8,849,722 8,956,026 8,849,722 8,938,219 (17,807)
410330 ‐ Business District Tax 37,815 30,000 42,000 42,000 12,000
410410 ‐ Hotel Room Tax 1,226,717 1,144,697 1,288,053 1,313,814 169,117
410420 ‐ Amusement Tax 111,424 110,000 110,000 110,000 ‐
410490 ‐ Miscellaneous Tax 4,062 1,000 1,000 1,000 ‐
Total Taxes 46,334,044 46,586,082 46,448,186 46,678,908 92,826
Licenses & Permits
420110 ‐ Business License 16,740 40,000 16,740 16,000 (24,000)
420115 ‐ Health Inspections 12,825 12,350 12,350 12,350 ‐
420120 ‐ Liquor License 197,133 200,000 200,000 200,000 ‐
420130 ‐ Contractors' License 11,353 55,000 25,000 25,000 (30,000)
420210 ‐ Oversized Vehicle Permits 18,915 16,000 16,000 16,000 ‐
420310 ‐ Building Permits 2,335,045 1,965,000 1,627,819 2,451,043 486,043
420315 ‐ Engineering Review Fee 212,716 100,000 212,716 212,716 112,716
Total Licenses & Permits 2,804,726 2,388,350 2,110,625 2,933,109 544,759
Fines & Forfeits
430110 ‐ Traffic/Parking Fines 85,310 100,000 85,310 100,000 ‐
430160 ‐ DUI Court Fines 14,287 14,000 14,000 14,000 ‐
430290 ‐ Other Fines 30,684 91,725 29,557 32,778 (58,947)
Total Fines & Forfeits 130,280 205,725 128,867 146,778 (58,947)
Charges For Services
440210 ‐ Bin Sales 1,209 ‐ ‐ ‐ ‐
440220 ‐ Yard Waste Sticker Sales 3,184 3,500 3,500 3,500 ‐
440230 ‐ Tipping Fees 890,300 850,000 890,000 890,000 40,000
440240 ‐ Swancc Host Community 116,227 90,000 116,227 116,227 26,227
440260 ‐ Swancc Recycling Incentive 1,537 ‐ ‐ ‐ ‐
440410 ‐ Planning Application Fee 5,328 8,000 8,000 8,000 ‐
440425 ‐ Reimbursements 158,572 60,000 60,000 60,000 ‐
440430 ‐ Glen Development Fee 3,288 97,309 97,309 ‐ (97,309)
440510 ‐ Alarm Monitoring Charge 9,250 9,000 9,000 9,000 ‐
440540 ‐ Police Extra Duty 223,528 209,804 230,784 235,400 25,596
440605 ‐ 911 Surcharge 1,042,664 950,000 1,020,000 1,020,000 70,000
440615 ‐ Insurance Reimbursement 1,599,813 1,799,915 1,698,762 1,739,864 (60,051)
440625 ‐ Dog Impounding Fees 1,950 1,000 1,000 1,000 ‐
Corporate Fund Revenues
Village of Glenview, Illinois ‐ 2020 Budget Corporate Fund Revenues
3
Revenues
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
440630 ‐ Fire Comm Sub. Service 15,889 15,889 15,889 15,889 ‐
440635 ‐ Lease Fees 837,374 899,220 899,220 938,567 39,347
440650 ‐ Special Event Fee 1,300 1,000 1,000 1,000 ‐
440655 ‐ Supervision Fees 5,989 8,069 8,069 8,069 ‐
440820 ‐ Copies ‐ 3,500 3,500 3,500 ‐
Total Charges For Services 4,917,401 5,006,206 5,062,260 5,050,016 43,810
Intergovernmental
450105 ‐ Property Replacement Tax 203,235 190,000 213,000 213,000 23,000
450110 ‐ State Income Tax 4,508,718 4,300,080 4,860,960 4,907,700 607,620
450115 ‐ Local Use Tax 1,373,010 1,452,021 1,495,680 1,495,680 43,659
450120 ‐ Glenbrook FPD 2,220,662 2,250,000 2,230,919 2,250,000 ‐
450125 ‐ Village of Golf Fire Protection 142,999 164,000 143,000 143,000 (21,000)
450135 ‐ Grant Proceeds 45,301 ‐ 331,153 65,878 65,878
450151 ‐ Village of Lincolnwood Inspections 20,240 18,000 18,000 22,000 4,000
450152 ‐ Village of Morton Grove Inspections 26,640 20,000 20,000 20,000 ‐
450165 ‐ Make‐Whole Revenue 1,607,145 1,645,978 1,645,978 1,636,528 (9,450)
450170 ‐ Outsourced Dispatch Revenue 6,226,027 6,413,714 6,251,818 7,153,666 739,952
450176 ‐ Niles Dispatch (0) ‐ ‐ ‐ ‐
Total Intergovernmental 16,373,976 16,453,793 17,210,508 17,907,452 1,453,659
Investment Income
460110 ‐ Interest‐Savings 129,462 96,000 82,800 92,400 (3,600)
460120 ‐ Interest‐Investment 477,824 400,000 550,000 537,000 137,000
Total Investment Income 607,286 496,000 632,800 629,400 133,400
Other Revenues
470110 ‐ Franchise Tax‐Nicor 34,836 39,915 35,449 35,449 (4,466)
470120 ‐ Franchise Tax‐Cable 805,917 765,075 800,000 800,000 34,925
470915 ‐ Bidders' Fees 395 1,000 1,000 1,000 ‐
470998 ‐ Over/Short 15 ‐ ‐ ‐ ‐
470999 ‐ Miscellaneous Revenue 64,296 58,939 758,939 58,939 ‐
Total Other Revenues 905,459 864,929 1,595,388 895,388 30,459
Contributions & Tranfers
480270 ‐ Insurance Recoveries 14,568 ‐ ‐ ‐ ‐
480350 ‐ Administrative Charges ‐ Library 133,946 125,946 125,946 129,724 3,778
Total Contributions & Transfers 148,514 125,946 125,946 129,724 3,778
Transfers In
490248 ‐ Transfer From Spec Tax Allocation Fund 297,321 ‐ ‐ ‐ ‐
490310 ‐ Transfer From Glen, 2004A (504) ‐ ‐ ‐ ‐
490420 ‐ Transfer From Village Permanent Fund 412,347 210,000 ‐ ‐ (210,000)
490520 ‐ Transfer From Wholesale Water Fund 325,000 325,000 325,000 325,000 ‐
490630 ‐ Transfer From Insurance Fund 250,000 250,000 250,000 250,000 ‐
Total Transfers In 1,284,164 785,000 575,000 575,000 (210,000)
Total Corporate Fund Revenues 73,505,849 72,912,031 73,889,580 74,945,775 2,033,744
Village of Glenview, Illinois ‐ 2020 Budget Corporate Fund Revenues
4
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Corporate Fund Revenues
The Corporate Fund accounts for most of the essential operating functions of the Village and has the most
diverse sources of revenue. The primary sources of revenue are sales tax, property tax, home rule sales tax, joint dispatch charges, utility taxes and income tax.
Taxes Property taxes are the second largest source of revenue for the Village Corporate Fund and represent 17% of the total Corporate Fund revenues. The Village Board approves a tax levy in December each year, and
the following year the Cook County Treasurer collects the funds from the property taxpayers and remits
them to the Village. The Village receives the majority of its property tax revenue corresponding to the two installment due dates of these taxes which have been March 1st and August 1st in the past several years. The Property tax levy is assigned to pay for a portion of the Corporate Fund operating expenditures specific debt obligations and the Village portion of the Police, Fire and IMRF pension contributions.
The 2019 Total Property Tax Levy is projected to increase by only $106,958, or .88%, which is the new EAV growth associated with newly annexed, constructed or improved property in the Village for the 2018 tax year. Since this new tax levy increase is the exact increase in the EAV growth, there should not be any Village portion property tax increase to the typical property owner in the Village in 2020. If there were an
increase to one’s property tax bill, it would be attributable to the property valuation which is assigned at the
County level. Property taxes levied by the Village in 2019 for collection in 2020 total $12,261,266 which is .88%, or $106,958, greater than the property taxes levied in 2018 ($12,154,308).
The 2019 property tax levy is as follows:
Tax Levy 0.88% Increase of 2018 Original Levy Loss Provision 2019 Extended Tax Levy 2020 Budgeted Collections at 99%
Corporate $299,606 $8,988 $308,594 $305,508
IMRF $1,640,714 $49,221 $1,689,935 $1,673,036
Debt $1,779,900 $88,995 $1,868,895 $1,850,206
Police Pension $3,428,510 $102,855 $3,531,365 $3,496,051
Fire Pension $5,112,536 $153,376 $5,265,912 $5,213,253
Total $12,261,266 $403,436 $12,664,702 $12,538,054
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Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Current Property Taxes 410110 $305,508 Accounts for the corporate line item on the annual Village of Glenview levy. The 2019 corporate line item
estimated to be collected in 2020 is $305,508. This is down by $2,398,085 due to a significant increase in the Police and Fire Pension portions of the levy which correspondingly decreases this corporate portion. (See section below on Property Tax – Pensions for further explanation). It should be noted that the amount estimated to be collected equals 99% of the extended levy amount as the County adds “loss and cost” of 3% to most levy line items to account for the uncollectable amounts.
Prior Property Tax 410115 ($36,000) Accounts for current year collections and refunds on prior years’ corporate line item levies. During each year the County both collects delinquent property taxes from prior years’ levies (receipts to the Village)
and refunds prior years’ levies to property owners due to corrections at the County level (dollars taken from the Village). In recent years the corrections/refunds have been greater than the receipts to the Village for the prior years’ levies so the 2020 budget of ($36,000) is based on the most recent prior years’ trends of prior property tax receipts and refunds.
Fire Pension$4,027,492
Corporate$2,651,361
Police Pension$2,448,009
Debt Service 2012B$1,771,300
IMRF$1,256,146
2018 Tax Levy Breakdown
Fire Pension$5,112,536
Corporate$299,606Police Pension$3,428,510
Debt Service 2012B$1,779,900
IMRF$1,640,714
2019 Tax Levy Breakdown
- 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000
Fire Pension
Police Pension
Debt Service 2012B
IMRF
Corporate
2018 and 2019 Tax Levies
2018 2019
6
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Property Tax Debt Service 410120 $1,850,206 Accounts for an annual levy for the 2012B Refunding Bonds which were originally issued for the construction of the Police Station in 2004. The Debt Service property tax levy estimated to be collected in 2020 is $1,850,206 which corresponds to the required 2020 principal and interest payment due per the bond ordinance. It should be noted that the amount estimated to be collected equals 99% of the extended levy
amount as the County adds “loss and cost” of 5% to the debt service levy line item to account for the
uncollectable amounts. Prior Property Tax – Debt Service 410125 ($40,000) Accounts for current year collections and refunds on prior years’ debt service line item levies. During each
year the County both collects delinquent property taxes from prior years’ levies (receipts to the Village)
and refunds prior years’ levies to property owners due to corrections at the County level (dollars taken from the Village). In recent years the corrections/refunds have been greater than the receipts to the Village for the prior years’ levies so the 2020 budget of ($40,000) is based on the most recent prior years’ trends of prior property tax receipts and refunds.
Property Tax – Pensions 410130 $8,709,304 Accounts for the annual Police Pension and Fire Pension levies. The 2019 Police Pension and Fire Pension property tax levies estimated to be collected in 2020 are $3,496,051 and $5,213,253, respectively which are $2,106,236 greater than the 2018 levy as the actuarial required Village contribution was substantially
increased due in large part (81% of the increase) to the change in the pension funding policy adopted during
2019. The funding policy was changed from a closed policy to an open policy. Previously the policy required each of the public safety pension funds to be 90% funded by 2040. However, both the Fire and Police Pension Boards and the Village Board determined this closed method to be unsustainable due to extreme escalations in annual Village contributions leading up to 2040. The new open funding policy
requires an increase of approximately $1,716,255, but will stabilize the annual required Village
contributions over time while still achieving a funding percentage of approximately 87% by 2040 due to the positive results of compounding interest and a decreasing pension liability. The Actuarially Required Contributions/Levies for the pension funds for the past two years are as follows
Tax Levy 2018 Collected Levy in 2019 2019 Collected Levy in 2020 Police Pension $2,496,392 $3,496,051
Fire Pension $4,106,834 $5,213,253
It should be noted that the amount estimated to be collected equals 99% of the extended levy amount as the County adds “loss and cost” of 3% to the pension levy line items to account for the uncollectable amounts. Property Tax – IMRF 410140 $1,673,036 Accounts for the annual Illinois Municipal Retirement Fund (“IMRF”) levy. The 2019 IMRF property tax
levy estimated to be collected in 2020 is $1,673,036 based on a 2020 IMRF Employer Contribution Rate of 12.27%. The prior year IMRF levy collection is estimated to be $1,280,892 and the $392,744 increase in the IMRF property tax levy in 2020 is due to an increase in the Employer Contribution Rate in 2020 from 9.54% to the new rate of 12.27%. This significant increase in contribution rate is due to a combination of
IMRF lowering their interest rate actuarial assumption form 7.25% to 7.00% combined with the low
investment results realized in 2018 for IMRF which follows the weak equity market at the end of calendar year 2018. It should be noted that the amount estimated to be collected equals 99% of the extended levy amount as the County adds “loss and cost” of 3% to the IMRF levy line items to account for the uncollectable amounts.
7
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Prior Property Tax – IMRF 410141 ($20,000) Accounts for current year collections and refunds on prior years’ IMRF line item levies. During each year the County both collects delinquent property taxes from prior years’ levies (receipts to the Village) and refunds prior years’ levies to property owners due to corrections at the County level (dollars taken from the Village). In recent years the corrections/refunds have been greater than the receipts to the Village for the
prior years’ levies so the 2020 budget of ($20,000) is based on the most recent prior years’ trends of prior
property tax receipts and refunds. Current Road & Bridge Tax 410160 $385,946 Accounts for Road & Bridge property tax collections which are distributed from Maine Township and
Northfield Township through Cook County. The Village anticipates Township distributions in 2020 to be
approximately $385,946 which is based on the recent trend of Road & Bridge Tax received in recent years. The Village collected $352,741 in 2018 and is estimating a collection of $480,000 in 2019. Prior Road & Bridge Tax 410170 ($4,500) Accounts for current year collections and refunds on prior years’ Road & Bridge levies and the 2020 budget
of ($4,500) is based on the most recent trends for prior years’ collections. Utility Tax – Electricity 410210 $2,173,060 Accounts for taxes on electricity, which are based upon established rates per kilowatt-hours used or
consumed in a month. The Village Board adopted a tax on the purchase of electricity in August of 1998.
Revenues received from these taxes are generated based on actual usage and largely depend on fluctuations in temperatures and populations. The taxes are collected by ComEd and remitted to the Village on a monthly basis.
The Village’s Electricity Utility Tax revenue has remained consistent over the past few years. The first
eight months of 2019 have seen a decline of 4.94% compared to the previous year. The Village expects the minimal year-over-year change in revenue since 2014 to continue into 2020. Thus, the 2020 budget is kept level with the 2019 estimate of $2,173,060.
2015 2016 2017 2018 2019 Estimate 2020 Budget Electricity Revenue $2,189,830 $2,249,217 $2,137,495 $2,240,268 $2,173,060 $2,173,060
Percentage Change (1.83%) 2.71% (4.97%) 4.81% (3.00%) -
Utility Tax – Telecommunications 410220 $1,520,693 Accounts for a 6.0% tax on telecommunication services. This tax is collected and distributed by the Illinois Department of Revenue on a monthly basis and is imposed on voice lines, cellular phones, and any other telecommunication devices. The tax can be imposed in quarter-percent increments and cannot exceed 6.0%.
The Simplified Municipal Telecommunications Tax Act was passed by Illinois legislature in 2002. It
repealed Glenview’s 5% municipal telecommunications tax and 1% telecommunications infrastructure maintenance fee and replaced it with a single tax for telecommunications services. The Illinois Department of Revenue has been collecting the 6.0% tax on the Village’s behalf since January 1, 2003.
The Village, along with other governmental agencies, has continued to see a decline in the
telecommunications tax distributions over the past several years. This is due in large part to the decline in the number of land line services residents are maintaining in their homes and businesses. Additionally, the decrease in the tax is due to the fact that the tax is not applied to the data portion of the cell phone usage which currently tends to not be billed on a limited capped amount of data, while the texting and voice calls
on the cell phone tend to be capped and those items are subject to the telecommunication tax. In light of
these factors, the Village is estimating a 5.00% decrease in 2019 and an additional 5.00% decrease in 2020.
8
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
2015 2016 2017 2018 2019 Estimate 2020 Budget Telecommunications Revenue $2,271,699 $2,000,427 $1,841,387 $1,684,979 $1,600,730 $1,520,693
Percentage Change 4.40% (11.94%) (7.95%) (9.00%) (5.00%) (5.00%)
Utility Tax – Nicor 410230 $1,503,901 Accounts for a tax imposed on the privilege of using or consuming gas in the Village at the rate of $0.045 per therm which is called a Straight Gas Utility Tax. Historically, the Village had been using a Municipal Use Tax which was based on the price per therm. Then the Gas Use Tax (“GUT”) was implemented and made available on a national basis after deregulation of
the natural gas utilities in 1998. As Glenview customers began to purchase their gas from out of state vendors under this deregulation, it was not taxed by the Village’s Municipal Utility Tax. The Village’s analysis of the available Gas Use Tax showed that an additional tax of $0.045 per therm would equalize the Municipal Utility Tax. The Village Board adopted the Gas Use Tax on October 21, 2008 and collections began on November 1, 2008. In 2016, the Village Board amended the agreement with Nicor Gas from a
combined Municipal Utility Tax (MUT – based on price) and Gas Utility Tax (GUT – based on number of therms) to a straight GUT Tax in an effort to stabilize the revenue stream by taking price per therm out of the equation and be more predictable for budgeting purposes. The tax is collected by Nicor, who imposes a 3.00% administrative fee and remits the tax to the Village on a monthly basis. 2017 2018 2019 Estimate 2020 Budget
Nicor Gas Use Tax Revenue $1,331,886 $1,544,189 $1,503,901 $1,503,901
Percentage Change - 15.94% (2.61%) - The 2020 budget for Nicor Gas Receipts is based on an estimated number of taxable therms that the Village expects to receive from Nicor. The Village estimates 34,453,623 of taxable therms in 2020, which is flat
with the 2019 estimate. The estimated number of therms is based on analysis of historical therms and
average monthly temperatures in past years. In order to calculate budgeted tax revenue, taxable therms are multiplied by the Village imposed tax ($0.045 per therm) and then reduced by Nicor’s administrative fee (3.00%).
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2015 2016 2017 2018 2019 Estimate 2020 Budget
Telecommunications Year-by-Year Comparison
9
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Sales Tax 410310 $18,252,721 Accounts for the Village’s one percentage point (1.0%) share of the State sales tax rate. The sales tax is imposed on the sale and consumption of goods and services. Sales tax proceeds are collected by the State of Illinois and remitted to the Village monthly. The Village’s sales tax of 9.75% consists of a State Retail Tax of 6.25% (of which the Village receives 1%), a Cook County Tax of 1.75% (raised by 1% on Jan 1,
2016), a Regional Transit Authority Tax of 1.0% and the Village’s Home Rule Sales Tax of 0.75%.
Sales Tax is the largest source at 24% of Corporate Fund Revenues. Through nine months of FY 2019, the Village’s Sales Tax receipts were up only 0.18% compared to the same period in 2018. Although the Village is hoping for continued improved growth, this is significantly lower than the annual growth in Sales Tax
that the Village has seen since 2014. Staff is very closely monitoring the monthly disbursements of Sales
Tax in a continued effort to determine if the stagnant figures are a new trending moving forward.
2015 2016 2017 2018 2019 Estimate 2020 Budget
Sales Tax Revenue $15,635,705 $16,189,240 $17,223,884 $18,072,001 $18,072,001 $18,252,721
Percentage Change 4.43% 3.54% 6.39% 4.92% - 1.00% The Village has taken a conservative approach to projecting Sales Tax revenue for FY 2020. The budget of $18,252,721 in Sales Tax receipts next year reflects an increase of only 1.00% to the existing 2019 projected
Sales Tax base. The 1.00% increase is in part due to the Leveling the Playing Field for Illinois Retail Act, which was signed into law by Gov. Pritzker on June 28, 2019. As a result of the new law, the Sales Tax revenue distribution might change in 2020 in some type of correlation with the Sales Tax revenues. However, the change has been deemed to be too complex to compute by state economic officials.
Home Rule Sales Tax 410320 $8,938,219 Accounts for Home Rule Sales Tax assessed by the Village to be imposed on the sale and consumption of goods and services with the exception of vehicles, food for human consumption that is to be consumed off the premises where it is sold and prescription and non-prescription medicine and drugs. Home Rule Sales Tax is distributed by the Illinois Department of Revenue. The Village implemented a Home Rule Sales Tax
effective July 2004 at a rate of 0.50%. In December 2007 the Village Board approved a 0.25% increase in the Home Rule Sales Tax rate, bringing the new rate to 0.75% effective July 2008. The Home Rule Sales Tax may be imposed in 0.25% increments with no maximum rate limit. The Village’s Home Rule Sales Tax still stands at 0.75%. The State imposed a 2% administrative fee effective July 1, 2017 for the distribution of this tax. With legislative pressures from local municipalities, the State reduced this
administrative fee from the 2% to 1.5% with the adoption of the July 1, 2018 Budget. The 1.5% administrative fee remained in the State’s July 1, 2019 Budget. Home Rule Sales Tax is the Corporate Fund’s third largest source of revenue. Similar to Sales Tax, the Village also expects a minimal Home Rule Sales Tax increase in 2020. The 2020 budget includes a
conservative increase of 1.00% compared to 2019 estimated receipts. The small increase compared to the growth seen in prior years reflects the drop in receipts that the Village has seen so far during 2019. Home Rule Sales Tax receipts are down 0.15% through the first nine months of 2019 compared to the prior year.
2015 2016 2017 2018 2019 Estimate 2020 Budget Home Rule Sales Tax Revenue $7,821,912 $7,948,198 $8,401,525 $8,849,722 $8,849,722 $8,938,219
Percentage Change 4.73% 1.61% 5.70% 5.33% - 1.00%
10
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Business District Tax 410330 $42,000 Accounts for monthly Business District Tax distributions from the Illinois Department of Revenue. The Village Board adopted the Business District Tax for the Chestnut Waukegan Business District in November of 2012 to fund the development or redevelopment in that designated area. The Business District Tax may be imposed in 0.25% increments and cannot exceed 1.0%. The Village’s Business District Tax is 1.0%. The
tax has a maximum duration of twenty-three years. Unlike sales tax and home rule sales tax, Business
District Tax has seen strong growth over the prior year. Through the first nine months in 2019, Business District Tax receipts have increased by 34.50% compared to 2018. The Village is estimating a 10.00% increase over 2018 actual in 2020, resulting in a budgeted amount of $42,000. Hotel Room Tax 410410 $1,313,814 Accounts for collections of a tax imposed by the Village upon the use and privilege of renting, leasing or letting of rooms in a motel or hotel in the Village at the rate of 6.0% of the gross room sale revenues from such rental, leasing or letting, exclusive of revenues received from food, beverage and other sales. A 5.0% tax was first implemented by the Village in May of 1985. The Village Board agreed to increase the tax from
5.0% to 6.0% in February of 2008. There are seven hotels and motels that remit this tax to the Village on a
monthly basis.
Hotel Room Tax receipts have seen a steady increase dating back to 2014. Occupancy was slightly lower at one of the Village’s hotels due to a construction project that began near the end of 2016 and was completed in 2017. Now that the construction project has been completed, years 2018 and forward will no longer be impacted by this. As a result, the Village expects Hotel Room Tax receipts to increase year-
over-year by 5% in 2019 and 2% in 2020.
Amusement Tax 410420 $110,000 Accounts for collections of a 4.0% tax imposed by the Village upon the admission fee or charge upon every amusement patron for the privilege of admission to any qualifying amusement in the Village. The Village
Board adopted the Amusement Tax in January of 1998. Currently, only the ArcLight Cinema remits the tax to the Village on a monthly basis. As of September of this year, receipts are trending similar to the prior year. In 2018, the Village received $111,424 in Amusement Tax receipts. The Village is anticipating receipts to remain similar to this level in 2019. Therefore, the budget has been kept flat with the 2019 estimate at $110,000.
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
2015 2016 2017 2018 2019 Estimate 2020 Budget$939,049$973,344$1,030,331$1,226,717$1,288,053$1,313,814Hotel Room Tax Year-by-Year Comparison
11
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Miscellaneous Tax 410490 $1,000 Accounts for miscellaneous taxes that cannot be classified elsewhere, including an annual distribution of Charitable Games and Pull Tabs/Jar Games tax and license fees from the Illinois Department of Revenue. The 2020 budget of $1,000 is based on actual receipts from the previous three years.
Licenses & Permits Business License 420110 $16,000 Accounts for purchases of licenses to operate a business within the Village. The Business License account consists of a $45.00 fee for new businesses and a $95.00 fee for restaurants (in addition to the annual $95.00 health inspection fee). Business licenses are required for all businesses which have locations within the corporate limits of the Village. Effective January 1, 2017, Glenview businesses are no longer required to
annually renew their business licenses. The license fee is only required for new businesses. The budget of $16,000 is based on current and prior year activity. In 2018 fees amounting to $15,640 were paid, while the 2019 estimate, which is based on the year-to-date receipts through September, is $16,740. Health Inspections 420115 $12,350 Accounts for restaurant inspection fees, which are $95.00 annually. The invoices for these inspections are typically mailed out by the Village near the end of the year. The 2020 budget was kept flat with the 2019 budget of $12,350. Liquor License 420120 $200,000 Accounts for purchases of liquor licenses. Liquor license renewal forms are mailed out by the Village near the end of the year. Liquor license annual fees range from $550.00 to $2,400.00. All fees are listed in Chapter 30 of the Village’s municipal code. The Village is budgeting $200,000 for 2020, which is flat with the 2019 budget.
Contractors’ License 420130 $25,000 Accounts for contractor license registrations. General Contractor License annual Fees are $50.00, while Demolition License Fees are $35.00. 2018 fees were only $11,353, which was much lower than the 2018 budget of $55,000. Likewise, 2019 is trending much lower than what was budgeted. The Village anticipates this trend to continue into 2020. Therefore, the budget was kept flat with the 2019 estimate at $25,000.
Oversized Vehicle Permits 420210 $16,000 Accounts for purchases of oversized vehicle permits. Permit costs vary depending on the weight of the vehicle and the trip duration. All fees are listed in Chapter 30 of the Village’s municipal code. Based on previous year payments, the 2020 budget has been kept flat with the 2019 budget of $16,000.
Building Permits 420310 $2,451,043 Accounts for purchases of building permits for any work in connection with the construction, erection, enlargement, remodeling, altering, repairing, raising, lowering, underpinning, moving or wrecking of any building or structure. The 2020 budget is up 50.57% from the projected 2019 amount of $1,627,819. This
large increase is due to some 2019 projects taking longer than anticipated resulting in higher permit revenue being pushed to 2020.
2015 2016 2017 2018 2019 Estimate
2020
Budget
Building Permits Revenue $2,543,724 $1,655,399 $2,018,060 $2,335,045 $1,627,819 $2,451,043
Percentage Change (43.62%) (34.92%) 21.91% 15.71% (30.29%) 50.57%
12
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Engineering Review Fee 420315 $212,716 Accounts for engineering review fees. The fee is calculated as 1% of engineering costs estimate, with a $200.00 minimum for the first three lots and $100.00 for every lot greater than three lots. Based on the previous two years of receipts, the Village’s 2020 budget for Engineering Review Fees is $212,716.
Fines & Fees Traffic Fines 430110 $100,000 Accounts for traffic fines issued by the Village and the monthly traffic fines distribution from the Clerk of the Circuit Court of Cook County. The 2020 budget has been kept flat with the 2019 budget at $100,000. DUI Court Fines 430160 $14,000 Accounts for the Clerk of the Circuit Court of Cook County’s monthly distribution of DUI court fines. The 2020 budget has been kept flat with the 2019 budget at $14,000. Other Fines 430290 $32,778 Accounts for court fines and fees from the Village’s Administrative Adjudication process. The Village’s
Administrative Adjudication, or hearing, process is a quasi-judicial tribunal for the expedient, independent and impartial adjudication of municipal ordinance violations that were previously heard only in the Cook County Circuit Court. In 2011, the Village Board adopted Ordinance 5454 that amended Chapter 2 of the Glenview Municipal Code, which added Article VII, establishing the office of Administrative Adjudication.
The Administrative Hearing process is independent from Village departments that investigate, initiate and prosecute Code violations. It hears cases involving Building Code violations, Fire Code violations, unlicensed businesses, health and sanitation, parking, inappropriate conduct and other ordinance matters involving the quality of life in the Village.
Revenue for this account fluctuates and is dependent on the number of court cases during a given year. Given this, the Village is forecasting the 2019 estimate and 2020 budget to remain consistent with 2018 actuals.
-
20,000
40,000
60,000
80,000
100,000
120,000
2015 2016 2017 2018 2019Estimate 2020 Budget$39,146$100,726$90,816$30,684$29,556$32,778Other Fines Year-by-Year Comparison
13
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Charges for Services Yard Waste Sticker Sales 440220 $3,500 Accounts for yard waste sticker sales. Landscape waste stickers should be attached to 30-gallon paper yard waste bags. Effective January 1, 2018, stickers cost $3.05 each and can be purchased at the Village Hall and various other locations in Glenview. Stickers can also be purchased online at Groot’s website. The budget is based on previous year sales and is flat with the 2019 budget.
Tipping Fees 440230 $890,000 Accounts for waste management fees from Groot Industries, Inc. Groot collects a contract service charge plus a $6.05 monthly SWANCC fee from each residential customer. Only the $6.05 monthly SWANCC fee is remitted to the Village; Groot keeps the contract service charge. Groot remits the payments to the Village
on a quarterly basis. The Village is anticipating receipts to remain at the same level as both 2018 and 2017. Through the first nine months of 2019, receipts are only 0.33% less than the same period in the previous year. The 2020 budget of $890,000 is based on 2018 and 2017 actual receipts. Host Community Revenue 440240 $116,227 Accounts for a hosting fee that the Village receives from SWANCC on a monthly basis to operate a transfer station in Glenview. SWANCC pays the Village $0.40 per ton of municipal solid waste coming into the Glenview Transfer Station. Recycling is not counted in this calculation. Although receipts have been increasing over the past few years, the Village’s 2019 estimate is kept flat with the 2018 actual receipts. The budget has also been kept flat with the 2019 estimate.
SWANCC Recycling Incentive 440260 $0 Accounts for a SWANCC Recycling Incentive Program (RIP). Under the RIP program, Groot remits to SWANCC a market based payment for all SWANCC members’ recyclable material that is selected to be in the RIP program. When the payment exceeds the costs to process the material, SWANCC members share
equally in the excess. Due to the timing and nature of the payments, the Village does not receive an incentive payment each year. Therefore, the 2019 estimate and 2020 budget are both set at $0. Planning Application Fee 440410 $8,000 Accounts for fees charged to process applications. The budget, which is based on the previous three years
of actual receipts, is kept flat with both the 2018 and 2019 budgets at $8,000. Reimbursements 440425 $60,000 Accounts for various reimbursements and refunds. Revenue in this account is typically offset by a correlating expenditure. Reimbursements vary on a year-to-year basis and are difficult to estimate. The
2020 budget flat with the 2019 budget at $60,000. Glen Development Fee 440430 $0 Accounts for 20% of the GLEN CIP Fund annual construction costs to reimburse the Corporate Fund for the overhead in managing these construction projects. The 2019 estimate contains development fees that
must be paid to the Village for capital projects that are being completed in 2018. As there are no capital projects scheduled for 2019, the 2020 budget contains no development fees. Alarm Monitoring Charge 440510 $9,000 Accounts for false alarm fees. If the Village of Glenview Police Department responds to more than three
residential false burglar alarms per residential system at the same premises within any twelve month period, the owner/lessee of such residential burglar alarm system shall pay the Village $50.00 for alarms numbered four through eight, and $100.00 for each subsequent alarm. With regard to alarms for commercial premises,
14
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
there is a flat charge of $25.00 per false burglar alarm after the third false burglar alarm. The budget of
$9,000 is consistent with actual charges paid in previous years. Police Extra Duty 440540 $235,400 Accounts for police supplementary services provided by the Village’s Police Department to the public.
These services may include police officers assigned to special events, traffic control or special escorts. 2019
receipts are trending higher than the prior year. However, these services vary on a year-to-year basis depending on the amount of events held during the year that the services are requested at. Based on this volatility, the 2020 budget is kept flat with the 2019 budget of $209,804. The budget of $235,400 is based on a 2% increase over the 2019 estimate.
911 Surcharge 440605 $1,020,000 Accounts for monthly 9-1-1 surcharge distributions from the Illinois Comptroller. This surcharge covers the costs of Glenview providing 9-1-1 emergency response services to its residents. In July of 2017, Illinois House and Senate lawmakers passed HB1811, which increased the fee that phone user’s pay for 9-1-1
service to $1.50 per month per line from $0.87. Telecommunications companies impose the 9-1-1 fees on
their customers and then remit the collected fees to the Illinois Comptroller. The current 9-1-1 surcharge rate of $1.50 per device (which was increased from $.87 per device effective January 1, 2018 in an effort to fund the transition to Next Generation 9-1-1 and also cover increasing costs)
is scheduled to sunset on December 31, 2020. There is strong anticipation that the surcharge will be
extended, but the distribution to the Joint Emergency Telephone Systems Boards communities may be affected based upon the true cost of the Next Gen 9-1-1 network. If these costs are higher than anticipated, the distribution to Joint Emergency Telephone Systems Boards communities may be reduced. The Village will continue to monitor these legislative actions and the possible effects on the Village budget as they
occur. The budget has been kept flat with the 2019 estimate at $1,020,000.
Insurance Reimbursement (Ambulance Billing) 440615 $1,739,864 Accounts for billing for the ambulance services. The Village’s Fire Department provides emergency
medical services to residents and businesses residing in the Village and its unincorporated areas. The
department operates two paramedic ambulances 24 hours per day and one paramedic ambulance 12 hours
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
2015 2016 2017 2018 2019 Estimate 2020 Budget$277,837$638,649$630,405$1,042,664$1,020,000$1,020,000911 Surcharge Year-by-Year Comparison
15
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
per day, during peak hours from 7 a.m. to 7 p.m. On average, the department responds to 4,800 requests for
emergency medical services annually. The ambulance transport fees increase 3% annually and are approved by the Village Board as part of the fee ordinance. The current fees, as reflected in the Village’s municipal code, are included below:
Ambulance Transport Fees 2019 2020
Resident $1,061.69 Resident $1,093.54
Non-Resident $1,196.08 Non-Resident $1,231.96 Per Mile of Transport $13.44 Per Mile of Transport $13.84
The budget of $1,739,864 is based on an average of the previous four years of receipts. Dog Impounding Fees 440625 $1,000 Accounts for animal impound and animal impound redemption fees. Animal impound fees are $50.00 per
day and animal impound redemption fees are $10.00. There is no charge for animal/pet identification tags. The budget of $1,000 is based on the previous three years of receipts. Fire Communications Subscription Service 440630 $15,889 Accounts for reimbursements from Lake Bluff, Lake Forest and Highland Park for their portion of the Code
Red contract payment. Code Red is a high-speed mass notification platform. The Village makes the payment for all four municipalities on an annual basis. The budget of $15,889 is the agreed upon annual contract amount.
Lease Fees 440635 $938,567 Accounts for lease payments for the Village’s cell towers and gun firing range. The cell towers are leased by Sprint, T-Mobile, SiriusXM, Verizon and AT&T. Depending on the lease agreement, payments are made either on a monthly or annual basis. The Cell Towers are used for the operation of radio equipment, antennas and other equipment for transmitting and receiving communication signals. The Village lease agreements
are with AT&T, Sprint, T-Mobile, Verizon and XM Satellite. The budget, which is based on the scheduled
lease payments due to the Village, is $938,567. Special Event Fees 440650 $1,000 Accounts for fees paid to hold special events. Any outdoor event conducted on Village owned, leased or
maintained property and any indoor or outdoor event that has a significant impact on the community are
considered special events. The budget of $1,000 is based on the previous three years of activity. Supervision Fees 440655 $8,069 Accounts for court supervision fees distributed by the Clerk of the Circuit Court of Cook County on a
monthly basis. The budget of $8,069 has been kept flat with the 2019 budget.
Copies 440820 $3,500 Accounts for fees charged for use of the Village’s copier or scanner. Based on the previous four years of fees paid, the Village is budgeting $3,500 for 2020.
16
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Intergovernmental Property Replacement Tax 450105 $213,000 Accounts for Personal Property Replacement Tax (PPRT) distributions from the Illinois Department of Revenue. PPRT are revenues collected by the State and paid to the Village to replace money that was lost when the State discontinued local municipalities’ authority to impose personal taxes on corporations, partnerships and other business entities. Tax receipts are distributed in eight installments: January, March,
April, May, July, August, October and December. During the past several years the State has continued to divert millions of dollars away from the PPRT revenues and there has been local legislative pressures to fight to retain this funding. However, there is a slight increase in 2019 and 2020 due to higher than anticipated 2018 tax-return payments plus an unexpected transfer at the state level from the Refund Fund to the PPRT Fund. The budget is kept flat with the 2019 estimate at $213,000.
State Income Tax 450110 $4,907,700 Accounts for monthly Income Tax distributions from the Illinois Department of Revenue. The Village receives a portion of the State’s 4.95% personal income tax on individuals, trusts and estates, and 7.00%
tax on corporations. Income tax is distributed to the Village on a per capita basis.
2015 2016 2017 2018 2019 Estimate 2020 Budget
Income Tax Revenue $4,832,506 $4,293,596 $4,075,812 $4,508,718 $4,860,960 $4,907,700
Percentage Change 14.18% (11.15%) (5.07%) 10.62% 7.81% 0.96%
Per Capita Basis $108.13 $96.07 $90.85 $96.46 $104.00 $105.00
As the above chart indicates, the Village expects income tax revenue to increase by 7.81% during 2019. The increase is due to multiple factors. Although the State currently has imposed a 5% reduction of the
income tax revenue distributed to local governments, there are one-time income tax revenues arising
because of changes to the federal tax code and new laws enacted at the State level. The effect of the new tax laws, both individual and corporate, are predicted to continue to positively affect the income tax revenues received in the beginning of 2020 and thus, the budget has been increased on a per capita basis from $104/capita in 2019 to $105/capita in 2020.
Important to also note in November 2017, the Village completed a Special Census with the U.S. Census Bureau as there were geographic areas within the Village that had seen significant new residential
$0
$50,000
$100,000
$150,000
$200,000
$250,000
2015 2016 2017 2018 2019 Estimate 2020 Budget$211,495$214,012$248,714$203,235$213,000$213,000Property Replacement Tax Year-by-Year Comparison
17
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
development over the past several years. As a result of this Special Census, the Village population increased
by 2,048 to 46,740 (see chart below) which will provide additional income tax revenue on the per capita basis.
Village Population January 2010 to November 2017 44,692 December 2017 to Present 46,740 Local Use Tax 450115 $1,495,680 Accounts for monthly Use Tax distributions from the Illinois Department of Revenue. Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that is purchased anywhere at retail. In most instances, registered retailers act as the collectors of use tax and pay the tax to the Illinois Department of Revenue when they file their monthly sales tax return. The Illinois Department
of Revenue then distributes 20.00% of the collections for general merchandise and 100.00% of the
collections on qualifying food, drugs and medical appliances to local governments on a per capita basis. In June 2019, the Leveling the Playing Field for Illinois Retail Act was signed into law by Gov. Pritzker. As a result of this law, the Use Tax revenue distribution might change in 2020 in some type of correlation
with the Sales Tax revenues. However, the change has been deemed to be too complex to compute by state
economic officials and, therefore, we are currently keeping the Use Tax budget flat with the 2019 estimate at $1,495,680.
2015 2016 2017 2018
2019 Estimate
2020 Budget Local Use Tax Revenue $994,035 $1,085,498 $1,172,235 $1,373,010 $1,495,680 $1,495,680 Percentage Change 13.85% 9.20% 7.99% 17.13% 8.93% - Per Capita Basis $22.24 $24.29 $25.87 $29.38 $32.00 $32.00
Glenbrook Fire Protection District 450120 $2,250,000 Accounts for payments to the Village by Glenbrook Fire Protection District for fire suppression services, and emergency medical services. The Village calculates the amount due based on the EAV and submits an invoice to the Fire District on an annual basis. The budget is based on what the Village has historically billed the Glenbrook Fire Protection District.
2015 2016 2017 2018 2019 Estimate 2020 Budget Glenbrook Fire Services $2,192,514 $2,342,799 $3,446,197 $2,220,662 $2,230,919 $2,250,000
Village of Golf Fire Protection 450125 $143,000 Accounts for the Village of Golf fire protection service fee per an intergovernmental agreement where the Village provides fire protection and emergency medical services to the Village of Golf. Based on the agreement between the Village and the Village of Golf, the Village of Golf will compensate the Village
$143,000 for these services in 2020. Grant Proceeds 450135 $65,878 Accounts for grant proceeds, such as Illinois Comptroller grants related to the consolidation of Glencoe, Kenilworth, Northfield and Winnetka, which was received in 2019. A Next Generation 9-1-1 grant in the
amount of $65,878 was awarded to the Village and is budgeted to be received in 2020. Next Generation 9-1-1 upgraded the Village’s dispatch centers to a digital based system. The implementation of Next Generation 9-1-1 enhanced emergency number services and created a faster, more resilient system that is able to receive calls and data from new and emerging technologies such as text and video messaging.
18
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Village of Lincolnwood Inspections 450151 $22,000 Accounts for the Village of Lincolnwood’s use of the Village’s sanitarians for health inspections at the rate of $80 per inspection, re-inspection, complaint or complaint re-inspection per the memorandum of understanding between the two villages dated March 1, 2015. The Village of Lincolnwood is billed by the Village every six months. Based on actual previous year receipts, the Village’s 2020 budget of $22,000 is
a slight increase over both the 2019 and 2018 budgets.
Village of Morton Grove Inspections 450152 $20,000 Accounts for the Village of Morton Grove’s use of the Village’s sanitarians for health inspections at the rate of $80 per inspection, re-inspection, complaint or complaint re-inspection per the memorandum of
understanding between the two villages dated May 9, 2016. The Village of Morton Grove is billed by the
Village every four months. The 2020 budget has been kept flat with both the 2019 and 2018 budgets. Make-Whole Revenue 450165 $1,636,528 Accounts for make-whole payments from the Special Tax Allocation Fund (TIF). In 1993, Congress shut
down the Glenview Naval Air Station, which resulted in the Village inheriting responsibility. After due
consideration, the Village decided to act as the master developer of the site, now named “The Glen.” A key part of the financial strategy to pay for redevelopment by using revenues generated from the base was the establishment of a TIF district. Village Trustees worked with State legislator to create the TIF under an Illinois military base closure TIF law, which labeled any military base closure in Illinois greater than 500
acres as being blighted and eligible for TIF dollars.
As the TIF district population grew, it placed increasing demands on local entities such as parks and schools. Yet these entities received no increase in property tax revenue to cover rising service costs. Thus, language was included in the TIF law that allowed the Village to provide “make-whole” payments (a portion of the
new property taxes) to these jurisdictions to cover these growing costs. These payments are now made
annually to six jurisdictions that serve The Glen, including: High School District 225, Village of Glenview, Glenview School District 34, Glenview Park District, Glenview Library and Northbrook/Glenview School District 30. The budgeted make-whole payment for 2020 is $1,636,528.
Outsourced Dispatch Revenue 450170 $7,153,666 Accounts for quarterly payments received by the Village for providing emergency 911 dispatching services to other municipalities’ residents and businesses. The Village currently has dispatch service agreements with the following municipalities: Grayslake, Highland Park, Highwood, Lake Bluff, Lake Forest, Morton Grove, Niles, Glencoe, Kenilworth, Northfield, Winnetka, Lindenhurst and Wilmette. The budget of
$7,153,666 is based on the agreed upon payment schedules with each municipality for the dispatch services
that the Village provides. The State of Illinois passed Public Act 99-0006 (Act) on June 29, 2015. The Act requires all communities with populations of less than 25,000 to consolidate their emergency telephone system boards with other
communities that either alone, or in combination, exceed the 25,000 population threshold. The Village
operates a Joint Emergency Telephone System Board (Joint ETSB) with the above municipalities.
Investment Income Interest – Savings 460110 $92,400 Accounts for interest income from the Village’s savings accounts at Glenview State Bank. The revenue
from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s budget is $92,400.
19
Village of Glenview, Illinois – 2020 Budget Corporate Fund Revenues
Interest – Investment 460120 $537,000 Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. and Illinois Funds. Interest from the Cook County Treasurer (property taxes) is also recorded to this account. Interest rates have begun to level off and even slightly decline during 2019. As a result, the budget of $537,000 is lower than the 2019 estimate of $550,000.
Other Revenues
Franchise Tax – Nicor 470110 $35,449 Accounts for franchise gas payments to the Village. The payment is currently only made by Nicor Gas on an annual basis, and is typically received in January each year. The payment is calculated by taking the Village’s therm allocation of 74,692 (based on the Village’s population) and multiplying it by the rolling
three-year average of gas costs rate. The Village Board adopted an ordinance granting Nicor the right to construct, operate and maintain a gas distribution system in the Village for a term of 50 years from July 2, 1973. The budget has been kept flat with the 2019 payment at $35,449. Franchise Tax – Cable 470120 $800,000 Accounts cable franchise payments to the Village. According to Sec. 74-6. Of the Village’s Municipal Code, “any telecommunications carrier or provider that desires to construct, install, operate, maintain or locate telecommunications facilities in any public way or other was for the purpose of providing cable service to persons within the Village shall first obtain a cable franchise from the Village.” The payment is currently made by AT&T, Wide Open West and Comcast on a quarterly basis. The Village has received a
nearly identical amount through the first two quarter of 2019 compared to the previous year. The Village does not anticipate a large fluctuation in payment amounts and therefore is keeping the budget flat with the 2019 estimate at $800,000. Bidders’ Fees 470915 $1,000 Accounts for a $60.00 bidder fee paid by vendors when making a bid for a project. The budget of $1,000 is based on an average of the previous three years. Miscellaneous Revenue 470999 $58,939 A portion of the revenue in this account comes from electronic citation fees from the Clerk of the Circuit
Court, fees for FOIA requests, and other revenues that tend to be one time in nature. Additionally in 2019 there is a one-time sales tax recognition of $700,000. This amount is due to an adjustment prompted by the Illinois Department of Revenue’s communication of a previous sales tax payor multi-year revision. Contributions & Transfers
Administrative Charges – Library 480350 $129,724 Accounts for payments from the Glenview Public Library in exchange for administrative and maintenance support provided by the Village. Glenview Public Library pays the Village for the cost of these services on a monthly basis. The 2020 budget of $129,724 is a 3% increase over the 2019 estimate.
Transfer from Wholesale Water Fund 490520 $325,000 Accounts for transfer from the Wholesale Water Fund for the reallocation of wholesale water costs. Transfer from Insurance Fund 490630 $250,000 Accounts for transfers from the Insurance Fund.
20
VMO
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel 6,749,135 7,310,434 7,217,082 7,875,824 565,390
Contractual 4,242,081 4,680,779 4,580,294 5,024,911 344,132
Commodities 65,466 145,030 141,360 92,904 (52,126)
Other Charges 101,862 593,794 120,682 613,896 20,102
Interfund Charges 1,799,644 1,790,848 1,790,848 1,697,856 (92,992)
VMO Total 12,958,188 14,520,885 13,850,266 15,305,391 784,506
Village Manager's Office Summary
Village of Glenview, Illinois ‐ 2020 Budget VMO21
VMO
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 3,637,995 4,039,242 3,935,373 4,183,458 144,216
511120 ‐ Part Time Salaries 263,026 259,059 279,415 254,967 (4,092)
511210 ‐ Overtime Salaries 1,081,604 1,014,130 1,018,572 1,076,466 62,336
511230 ‐ Holiday Pay 79,790 85,872 86,380 90,216 4,344
511240 ‐ Longevity Pay 16,894 18,599 18,599 22,610 4,011
511270 ‐ Vacation Buy Back 21,502 25,500 20,239 27,500 2,000
511285 ‐ Sick Leave Incentive 8,526 7,000 5,040 ‐ (7,000)
512110 ‐ Deferred Comp 9,799 10,067 10,144 10,319 252
512120 ‐ Auto Allowance 19,422 19,368 19,517 19,368 ‐
514110 ‐ FICA Payments 364,129 423,186 417,124 444,694 21,508
514210 ‐ IMRF Payments 645,982 525,535 522,683 712,857 187,322
514410 ‐ Health Insurance 599,419 639,251 639,251 704,409 65,158
515300 ‐ Incentives And Recognition 1,046 1,075 2,195 3,460 2,385
515305 ‐ Bonus Program ‐ 242,550 242,550 325,500 82,950
Total Personnel 6,749,135 7,310,434 7,217,082 7,875,824 565,390
Contractual
521171 ‐ Economic Development Agreement 3,001,373 3,263,740 3,067,630 3,140,198 (123,542)
521172 ‐ Business District Distribution 18,908 23,200 21,000 23,500 300
521180 ‐ Contractual Settlements 2,000 1,200 1,200 1,200 ‐
521230 ‐ Medical Services 2,430 8,115 4,243 5,075 (3,040)
521275 ‐ Special Appropriations ‐ 319,174 319,175 360,095 40,921
521290 ‐ Other Professional Service 429,707 373,941 400,823 287,187 (86,754)
521510 ‐ Court Reporting Services ‐ 1,000 500 500 (500)
521520 ‐ Legal Service/Retainer 323,136 306,000 393,000 324,000 18,000
521540 ‐ Outside Litigation 87,084 83,500 76,859 82,500 (1,000)
521550 ‐ Prosecutor Service/Retainer ‐ ‐ 16,000 48,000 48,000
522125 ‐ Dues, Memberships, Subscriptions 37,200 37,389 38,346 41,382 3,993
522140 ‐ Pagers And Radio 23,470 ‐ ‐ ‐ ‐
522145 ‐ Postage 56,069 74,050 63,155 72,974 (1,076)
522150 ‐ Printing And Publishing 30,609 31,650 32,050 35,610 3,960
522155 ‐ Rentals 2,585 3,448 3,448 3,448 ‐
522230 ‐ Equipment Maintenance ‐ 112,284 112,284 570,652 458,368
522295 ‐ Vehicle Eqpt Maintenance & Rep 118,367 ‐ ‐ ‐ ‐
523020 ‐ Selection & Promotions 92,537 22,838 11,704 19,100 (3,738)
523030 ‐ Trustee Expenses 8,214 11,250 10,533 9,490 (1,760)
524010 ‐ Association Fees Lot 16 8,393 8,000 8,344 ‐ (8,000)
Total Contractual 4,242,081 4,680,779 4,580,294 5,024,911 344,132
Commodities
531080 ‐ Electronic Eqpt & Supplies 1,561 2,250 2,250 2,250 ‐
531110 ‐ General Office Supplies 19,478 22,000 21,250 19,250 (2,750)
531140 ‐ Meeting Supplies 312 600 300 ‐ (600)
531225 ‐ Traffic Control Supplies 810 1,600 1,600 1,600 ‐
531230 ‐ Uniforms/Shoe 23,013 28,400 27,000 26,700 (1,700)
535050 ‐ Other Supplies/Tools 20,291 90,180 88,960 43,104 (47,076)
Total Commodities 65,466 145,030 141,360 92,904 (52,126)
Village Manager's Office Line Item Budget
Village of Glenview, Illinois ‐ 2020 Budget VMO22
VMO
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Other Charges
540020 ‐ Automobile Reimbursement 16 ‐ ‐ ‐ ‐
540070 ‐ Contingencies ‐ 378,693 ‐ 400,000 21,307
540190 ‐ Other Expenses ‐ ‐ ‐ 8,725 8,725
540195 ‐ Bad Debt Expense 3,838 50,000 10,000 10,000 (40,000)
540280 ‐ Reimbursable Expense 18,000 ‐ ‐ ‐ ‐
540300 ‐ Training 54,595 103,001 78,182 152,571 49,570
540305 ‐ Tuition Reimbursement 25,270 60,000 30,000 40,000 (20,000)
540310 ‐ Travel Reimbursement 144 2,100 2,500 2,600 500
Total Other Charges 101,862 593,794 120,682 613,896 20,102
Interfund Charges
560010 ‐ CERF Charges 193,444 284,698 284,698 293,374 8,676
560040 ‐ FRRF Charges 201,844 207,300 207,300 285,435 78,135
560070 ‐ General Liability Insurance 631,428 642,106 642,106 619,911 (22,195)
560090 ‐ MERF Charges 865 ‐ ‐ ‐ ‐
560100 ‐ Risk Management Fixed Charges 772,063 656,744 656,744 499,136 (157,608)
Total Interfund Charges 1,799,644 1,790,848 1,790,848 1,697,856 (92,992)
VMO Total 12,958,188 14,520,885 13,850,266 15,305,391 784,506
Village of Glenview, Illinois ‐ 2020 Budget VMO23
Village of Glenview, IL – 2020 Budget VMO
Village Manager’s Office
The Village Manager’s Office (VMO) provides overall coordination of municipal functions while operating with a structure of two divisions (Administration and Joint Dispatch). The Department includes the Village Manager, appointed by the Board of Trustees, who is the Chief Administrative Officer of the Village of Glenview and is responsible for implementing policies established by the Village Board. All Village
departments are under the administrative authority of the Village Manager. These functions are primarily
accounted for in the Corporate, Water and the Insurance and Risk Funds.
The Village Manager’s Office is staffed with ten (10) full-time and two (2) part-time in Administration (Village Manager, Deputy Village Manager, Assistant Village Manager, (2) Assistants to the Village Manager, Deputy Village Clerk/Executive Assistant, Special Projects Manager, Human Resources (HR)
Generalist, Cable TV Coordinator, Cable Production Assistant, Communications Manager, and
Administrative Intern) and 47 full-time and 8 part-time in Joint Dispatch (Director of Public Safety Support Services, Deputy Director of Public Safety Support Services, Quality Assurance Training Supervisor, Application Support Specialist, six (6) Shift Supervisors, 37 Telecommunicators, and eight (8) part-time Telecommunicators).
Personnel Expenditures
Regular Salaries 511110 $4,183,458 Accounts for the salary expense of the full-time employees in the Village Manager’s Office. The 2020 budget includes a 2.5% increase for all employees.
Salary Allocation by Fund
Position Corp STAF Water
Wholesale
Water
Sanitary
Sewer
Ins. &
Risk FRRF
Village Manager 94% - - 6% - - -
Deputy Village Manager 70% 30% - - - - - Assistant Village Manager 70% - - - - 30% -
Special Projects Manager 90% - 10% - - -
Deputy Village Clerk/Exec
Assistant 100% - - - - - -
Director of Public Safety Support 100% - - - - - - Deputy Director of Public Safety Support 100% - - - - - - New World Application Support 100% - - - - - -
QA Training Supervisor 100% - - - - - -
(6) Shift Supervisor 100% - - - - - - (37) Telecommunicator 100% - - - - - -
(2) Assistant to the Village Manager 40% - 30% 5% 5% 15% 5%
Cable TV Coordinator 100% - - - - - -
Cable Production Assistant 100% - - - - - -
Human Resources Generalist 70% - - - - 30% -
Part Time Salaries 511120 $254,967 Accounts for the salary expense of the Village President, six (6) Trustees, Communications Manager, Administrative Intern, and eight (8) PT Telecommunicators. The 2020 budget includes a 2.5% increase for part-time employees.
24
Village of Glenview, IL – 2020 Budget VMO
Overtime Salaries 511210 $1,076,466
Accounts for the overtime salaries associated with Joint Dispatch for
Telecommunicators and supervisors, GVTV and overtime costs incurred
for special appropriations events:
Joint Dispatch
Structured $125,884 – Overtime related to staff attending meetings, training, drills, festivals or
public education events. The 2020 budgeted amount represents a 5% increase over 2019 to account
for salary increases related to COLA, merit and step increases.
Hireback $395,053 – Overtime related to covering a position for a vacancy. In almost all
circumstances, when an employee takes vacation, or other benefit time off, their position must be
backfilled with another Telecommunicator paid at an overtime rate. Hireback can be complicated to
estimate because staff has the option of taking hours as pay or compensatory (comp) time. Once
comp time is accrued, staff can use it for time off (creating more hireback) or they may cash it out.
The hireback number is determined by taking all time of, less part-time hours (which reduce
overtime), and applying a percentage based on 2018 behavior of staff. In 2018 staff took 58% of
overtime hours for pay, and 42% as comp time; of the comp time accruals, 46% was cashed out
(charged to the Hireback account), and 54% was used for additional time off.
FLSA $481,191 - Overtime due to being on a 12-hour schedule. Per the Fair Labor Standards Act
(FLSA), Telecommunicators must be paid overtime for every hour worked over 40 hours in a week.
Each Telecommunicator works 26-48 hour weeks each year, resulting in 208 hours of overtime pay
per employee on the 12-hour schedule).
GVTV
Afterhours and weekend coverage of special events for GVTV broadcasting in a total 2020 budget
amount of $740, which is based on the previous two year historical trend data.
‐
100,000
200,000
300,000
400,000
500,000
600,000
2016 Actual 2017 Actual 2018 Actual 2019 Est 2020 Budget
Structured 118,117 179,949 115,475 118,939 125,884
Hireback 403,990 454,869 508,469 370,820 395,053
FLSA 339,061 362,570 409,863 456,506 481,191
Joint Dispatch Overtime
2016 ‐ 2020
Structured Hireback FLSA
Joint Dispatch $1,002,128
GVTV $740
Special Events $73,598
TOTAL $1,076,466
25
Village of Glenview, IL – 2020 Budget VMO
Special Appropriation Events
Special Appropriations – Overtime related to Police, Fire and Public Works work at Glenview
Summerfest, July 4th Festivities (Twilight Show partially offset by the Park District) and
Blocktoberfest in the total amount of $73,598, based on a three-year trend data with a 2.5% increase
to adjust for merit and union COLA wage adjustments.
Event Amount
Glenview Summerfest (June) $16,510
Glenview Fourth of July (July) $41,368
Blocktoberfest (September) $15,720
TOTAL $73,598
Holiday Pay 511230 $90,216
Accounts for the costs of 56 hours of holiday pay for Joint Dispatch Supervisors, full-time
Telecommunicators (per the union contract), and one part-time Telecommunicator.
Longevity Pay 511240 $22,610
Longevity amount is paid to non-exempt VMO employees with 7 or more years of service hired prior to
7/17/2012 per the Employee Handbook (8 employees) and to Telecommunicators hired prior to 10/1/2011
with 7 or more years of service per the union contract (9 employees). Longevity amounts are included in
union contracts and the employee handbook at a specific point in time and are increased annually based on
the annual September change in CPI. The estimated change in CPI is 1.9% based on the prior year change.
Longevity is allocated across funds in the same proportions as regular salaries.
Vacation Buy Back 511270 $27,500
Accounts for the vacation time compensation paid to Village employees for a certain number of accrued
and unused vacation hours in accordance with union contracts and the Employee Handbook. The 2020
budget is based on a three-year trend.
Sick Leave Incentive 511285 $0
This program ended as of December 31, 2018. Payments are made in the following year so 2019 is the last
year that this was budgeted.
Deferred Compensation 512110 $10,319
Accounts for a portion of the deferred compensation provided to the Village Manager (94%) and Deputy
Village Manager (70%) at 3% of their base salary. Deferred compensation is allocated across funds in the
same proportions as regular salaries.
Auto Allowance 512120 $19,368
Accounts for a portion of the vehicle allowance provided to the Village Manager ($7,200) and the Deputy
Village Manager ($6,000) per year each, and to the Director of Public Safety Support and Deputy Director
of Public Safety Support Services at $4,800 and $3,600 per year respectively. Auto allowance is allocated
across funds in the same proportions as regular salaries.
FICA Payments 514110 $444,694
Accounts for the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%)) payments for
salaries, longevity, deferred compensation, auto allowance, and the Vacation Buy Back program.
26
Village of Glenview, IL – 2020 Budget VMO
IMRF Payments 514210 $712,857
Accounts for the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions
related to the salaries, longevity, deferred compensation, and the Vacation Buy Back program for eligible
employees. The 2020 employer rate is 12.27% of IMRF wages. The 2020 rate is 28.6% higher than the
2019 rate of 9.54%.
Health Insurance 514410 $704,409
Accounts for the employer portion of the Health Insurance coverage for eligible participants. The Village
offers employees choices among three plans which include two HMO options and one PPO option. In 2020,
the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of plan
design changes.
Incentive and Recognition 515300 $3,460
Accounts for years of service recognition for GVTV volunteers working for the Village in excess of 25
hours per year.
Bonus Program 515305 $325,500
Accounts for the Village-wide employee bonus program.
Contractual Expenditures
Economic Development Agreement 521171 $3,140,198
Accounts for contractual agreements for economic development.
Business District Distribution 521172 $23,500
Accounts for the tax distribution for the Chestnut/Waukegan Business District to the developer per the
incentive agreement. The 2020 budget was slightly increased to $23,500 account for additional food and
beverage sales due to a new restaurant that opened in 2019.
Contractual Settlements 521180 $1,200
Accounts for costs for legal services not related to professional legal services (i.e. county filing fees, legal
paid shipping, etc.).
Medical Services 521230 $5,075
Accounts for random drug testing, fitness for duty assessments, and other tests for cause/agreements to test
for Joint Dispatch, Administrative Services, Community Development and the Village Manager’s Office.
Medical services for Public Works, Police, and Fire departments can be found in those individual
department budgets.
Function Services Qty
Unit
Cost
Total
Cost
HR General Fitness for Duty (Return to Work Examinations) 4 $1,000 $4,000
HR For Cause/Agreement to Test 4 $100 $400
Dispatch Random Drug Testing 4 $100 $400
Dispatch Random Drug Testing – Annual Administrative Fee 1 $275 $275
TOTAL $5,075
27
Village of Glenview, IL – 2020 Budget VMO
Special Appropriations 521275 $360,095
Accounts for the cost of supporting non-profits and Village-sponsored programs that benefit Village
residents. The Village has a Senior Services Coordinator on-site through the North Shore Senior Center
and offers a Senior Housing Assistance Program (SHAP) and Angel Fund for qualifying seniors. The
Village supports Youth Services of Glenview/Northbrook.
Program Amount
Senior Housing Assistance Program (33 grants at $2,145) $70,785
Senior Services Coordinator $83,725
Special Appropriations $67,585
Youth Services $135,000
Angel Fund $3,000
TOTAL $360,095
Other Professional Services 521290 $287,187
Accounts for the service fees for outside firms and agencies that support the work of the Village Manager’s
Office Department. Services denoted with an asterisk (*) are one-time expenditures. For a more detailed
description of non-routine expenditures, please see the content below the chart.
Function Professional Services Qty
Unit
Cost
Total
Cost
Special
Appropriations
Glenkirk Recycling Agreement – Paid monthly for
removal of aluminum cans by Glenkirk residents. 12 $200 $2,400
Special
Appropriations
Twilight Show (July 4th fireworks) Traffic Control
Vendor Agreement - to augment Police personnel for
traffic control related to the Park District fireworks
display 1 $10,500 $10,500
Special
Appropriations Twilight Show fireworks(July 4th) 1 $25,000 $25,000
VMO
Other Professional Service Consultation Contracts (see
below) 12 $5,000 $60,000
VMO
Train Transportation Planning Consultation Services
(see below) 1 $20,000 $20,000
VMO
Air Transportation Planning Consultation Services
(see below) 1 $30,000 $30,000
VMO
Skunk Remediation Reimbursement Program (see
below) 1 $6,000 $6,000
VMO
Recording Secretary for regular and special Village
Board meetings 30 $300 $9,000
Communications Public Relations Consulting Services 1 $5,000 $5,000
Legal Municipal Code update 1 $5,200 $5,200
Legal Municipal Code Administration Fee 1 $1,350 $1,350
Legal
Administrative Law Judge for adult and juvenile
administrative proceedings related to legal violations 12 $1,500 $18,000
HR
Recording Secretary Board of Fire and Police
Commissioners 5 $300 $1,500
Dispatch Rapid Notification license fee (see below) 1 $24,491 $24,491
Dispatch Language line translation service vendor agreement. 1 $2,800 $2,800
Dispatch Smart 911 (see below) 1 $16,546 $16,546
28
Village of Glenview, IL – 2020 Budget VMO
Function Professional Services Qty
Unit
Cost
Total
Cost
Dispatch Power DMS 1 $4,750 $4,750
Dispatch
ProQA Annual Software Licensing for Emergency
Medical Dispatch Programs (Medical Protocols) and
Aqua (Quality Assurance) (see below) 1 $31,650 $31,650
Dispatch
Frontline Parking and Vacation Watch system (see
below) 1 $6,500 $13,000
TOTAL $287,187
Consultation Services $110,000
This consists of Other Professional Service Consultation Contracts, Train Transportation Planning
Consultation Services, and Air Transportation Planning Consultation Services from the table above. From
time to time, the Village works with consultants in a specialized field of work to provide data analysis,
legislative support and consultation on County, State and Federal projects that impact the residents of
Glenview. The 2020 budget was developed using Federal, State and regional 2020 legislative planning
($60,000), train transportation ($20,000) and air transportation ($30,000) initiatives.
Skunk Remediation Program $6,000
The Village rolled out a successful Skunk Remediation Program in 2017 that provides reimbursement of
up to $75 per skunk removed from a privately owned property in the Village by a certified and licensed
nuisance wildlife control operator.
Rapid Notification $24,491
Rapid notification systems are used to disseminate information to large groups of people via phone call,
text message, and email. Information can be for boil orders, water main breaks, missing persons, or other
information that may have a time sensitive component to the message. The Village is using Rave Alert for
rapid notification. In 2019 staff negotiated a shared purchase amongst Joint Dispatch Customers. The 2020
amount is represented as Glenview’s share of the annual licensing agreement. The total cost of Rave Alert
for all agencies in the purchase is $24,491 of which Glenview pays $3,434. Glenview pays the annual
license fees each agency and is then reimbursed by the agency for their share of the fee.
Smart 911 $16,546
Smart 911 is a service that allows residents to voluntarily register and provide medical and family
information that would be beneficial for public safety to have access to in the event of the person calling
911. Smart 911 is owned by Rave, the same company operating our rapid notification system. Smart 911
is a shared purchase of which Glenview pays $3,039 of the $15,000 annual license fee. Glenview pays the
annual license fees for each agency and is then reimbursed by the agency for their share of the fee.
Emergency Medical Dispatch ProQA and Aqua Software $31,650
In 2018, Glenview
purchased ProQA software
for the Emergency Medical
Dispatch program. Shortly
after implementation it was
determined additional
licenses would be needed
on days where there were
multiple trainers, or
Qty
Unit
Cost
Total
Cost
ProQA Annual Software Licensing for
Emergency Medical Dispatch Programs
(Medical Protocols) and Aqua (Quality
Assurance) 1 $11,850 $11,850
ProQA Additional Licenses 4 $3,750 $15,000
ProQA Annual Licensing 4 $1,200 $4,800
29
Village of Glenview, IL – 2020 Budget VMO
additional staff scheduled. The vendor allows Glenview to use additional demo licenses for 2019. The
2020 budget represents the permanent purchase of 4 additional licenses as-well-as the annual licensing.
Frontline $13,000
Frontline is a public safety tool for tracking parking permission and vacation watches. Allows for public
access to enter their own information rather than call into the police department or dispatch. Taking phone
calls for parking permission and vacation watches occupies a significant amount of time. Additionally, our
existing SharePoint parking system is prone to password lockout and memory constraints costing staff time.
Frontline provides a solution that is cost effective and easy to manage.
Court Reporting Services 521510 $500
Accounts for the cost of court reporting services as needed for depositions or other litigation events.
Historically, the budget ranged from $1,000 (2019) to $1,500 (2018). Due to the infrequent usage of
court reporting, the 2020 budget was reduced to one session at $500.
Legal Service/Retainer 521520 $324,000
Accounts for the cost of the Village Attorney (Ancel/Glink) retainer for general work, FOIA consultation,
attended required Village Board and Commission meetings and other work per the terms of their
agreement.
In 2019, the Village completed a review of legal services related to general legal counsel, prosecutorial
services, employment law and labor management. The evaluation considered a number factors including
experience, size and depth of the firm, concentration on municipal law, practices areas, and potential cost.
Based on the evaluation, the Village’s Board of Trustees appointed Ancel/Glink as the Village Attorney.
Outside Litigation 521540 $82,500
This account records the cost of general labor for advice and special litigation in the 2020 amount of
$70,000, based on 2020 project initiatives and trend history. The Joint Dispatch Union contract expires in
2019. Negotiation costs for Joint Dispatch are estimated to be $10,000 or 40 hours at a rate of
$250/hour. Personnel matters and special projects for Joint Dispatch are estimated at $2,500 or 10 hours at
a rate of $250/hour.
Prosecutor Service 521550 $48,000
Accounts for prosecutorial services (Robbins, Salomon & Patt) for the Village’s Administrative
Adjudication program per the terms of their agreement.
Dues, Memberships, and Subscriptions 522125 $41,382
Accounts for the Village Manager’s Office and Village Board of Trustee’s participation in various
organizations. These organizational memberships provide services such as training, professional
development, and useful information.
Function Membership Qty
Unit
Cost
Total
Cost
VMO
Northwest Municipal Conference (NWMC) annual
membership fee 1 $22,793 $22,793
VMO Illinois Municipal League (IML) 1 $2,500 $2,500
VMO Metropolitan Mayors Caucus 1 $2,100 $2,100
VMO/
HR
International City/County Management Association (ICMA)
dues for (5) VMO staff and (3) HR staff 8 $597 $4,780
30
Village of Glenview, IL – 2020 Budget VMO
Function Membership Qty
Unit
Cost
Total
Cost
VMO/
HR
Illinois City/County Management Association (ILCMA) dues
for (5) VMO staff and (3) HR staff 8 $219 $1,750
VMO Municipal Clerks of Illinois 3 $50 $150
VMO Online newspapers 3 $100 $300
VMO Localgovnews.org (seven subscribers for one fee) 1 $1,200 $1,200
Commun
-ications
City-County Communications & Marketing Association
(3CMA) Awards Entry 1 $300 $300
Commun
-ications
Illinois National Association of Telecommunications Officers
and Advisors (NATOA) 1 $90 $90
HR IPELRA/NPELRA Membership dues Assistant Village
Manager/Generalist 2 $230 $460
HR SHRM membership – Assistant Village Manager 1 $209 $209
HR CityTech USA - Publicsalary.com 1 $390 $390
Dispatch Assoc of Public Safety Communications Officials (APCO) 1 $331 $331
Dispatch National Emergency Number Association Membership 2 $137 $274
Dispatch
Licenses with IL Dept of Public Health for Emergency
Medical Dispatch certifications 15 $35 $525
Dispatch
IL Public Employer Labor Relations Association (IPELRA)
membership 1 $205 $205
Dispatch CPR and AED certifications and renewals 15 $125 $1,875
Dispatch
On Line Scheduling for Dispatch, Records, and Police
Investigations 1 $1,150 $1,150
TOTAL $41,382
Postage 522145 $72,974
Accounts for the postage costs for routine outgoing mail Village-wide and mailing 10 issues of the Village
Newsletter and bulk mailing for special event notifications. Additional expenses include FedEx costs and
mailings for new resident information.
Function Postage Qty Unit Cost Total Cost
General Gov’t Routine Village Hall postage 12 $1,667 $20,004
General Gov’t Routine package postage for Village 1 $2,000 $2,000
Communications Village newsletter 10 $4,840 $48,400
Communications Open house postcard mailing 1 $350 $350
Communications
New resident packet postage shared
between the Village, Park District and
Chamber 750 $2.96 $2,220
TOTAL $72,974
Printing and Publishing 522150 $35,610
Accounts for the cost of printing the following items:
Function Description Qty Unit Cost Total Cost
General Gov’t Annual Treasurer’s Report 1 $1,600 $1,600
VMO Miscellaneous VMO printing 1 $100 $100
Communications 10 issues of Village Report 10 $3,000 $30,000
31
Village of Glenview, IL – 2020 Budget VMO
Function Description Qty Unit Cost Total Cost
Communications
Constant Contact subscription for e-
newsletters 1 $950 $950
Communications New resident packets, promotional items 1 $1,150 $1,150
Communications Resident Handbooks 2 $75 $150
Communications Resident open house postcards 1 $160 $160
Communications
Resident open house and visitor table
promotional items for community events 1 $500 $500
Human
Resources "Inspiring Culture of Leadership" Booklets 1 $1,000 $1,000
TOTAL $35,610
Rentals 522155 $3,448
Accounts for the cost of one Digital Mailing System lease agreement located at Village Hall in the quarterly
amount of $862.
Equipment Maintenance 522230 $570,652
Accounts for the cost of regularly scheduled maintenance to existing or newly purchase equipment in Joint
Dispatch.
Description Amount
Maintenance Agreement and software and hardware upgrade for dispatch MCC7500 radio
consoles. The cost represents the second year of a three year contract to provide a required
software update, and maintenance to the dispatch radio consoles. Total three year cost of $240,000
represents approximately $40,000 less than the cost would be to purchase the software and
hardware, plus individual year maintenance agreements annually. $80,000
Maintenance agreement for non-STARCOM and STARCOM radio equipment. Cost is an estimate
pending receiving quote from the vendor. $7,080
Purchase, replacement, and repair of headsets and parts, used by Telecommunicators. $6,400
Westnet Station Alerting maintenance. This amount is for any time and material that would be
needed as the Village Transitions to a different station alerting system $5,000
Outdoor weather warning system maintenance $4,300
Replacing the Fire Station alerting system is a joint effort by Glenview Fire, Glenview Dispatch,
and will involve Fire Departments in Lake Forest, Glencoe, and Highland Park. The full amount of
$891,933 includes the Glenview portion of $424,061 and other agencies portion of $467,872. The
Glenview portion of the project is budgeted in CERF as funds have been accumulated over time for
this replacement. The other agencies portion of $467,872 is offset by revenues from Lake Bluff,
Lake Forest, Highland Park, and Glencoe. $467,872
TOTAL $570,652
Selections and Promotions 523020 $19,100
Accounts for the costs of pre-employment tests and processes used during the selection process for new
hires and promotions for Village Hall and Dispatch departments. Selections and promotions services for
Public Works, Police, and Fire departments can be found in those individual department budgets.
Function Selections and Promotions Quantity Unit Cost Total Cost
HR Village Hall Job Advertisements 15 $100 $1,500
HR Village Hall Background Check 14 $100 $1,400
HR
Village Hall Pre-employment Drug
Screening 14 $60 $840
32
Village of Glenview, IL – 2020 Budget VMO
Function Selections and Promotions Quantity Unit Cost Total Cost
Dispatch Background Check 15 $200 $3,000
Dispatch Polygraph 15 $175 $2,625
Dispatch Psychological Evaluation 10 $625 $6,250
Dispatch Pre-employment Physical 10 $223 $2,230
Dispatch Job Advertisements 10 $100 $1,000
Dispatch
Expedited Pre-employment results as
needed 3 $85 $255
TOTAL $19,100
Trustee Expenses 523030 $9,490
Accounts for expenses incurred and programs led by the Village Board of Trustees.
Function Description Qty
Unit
Cost
Total
Cost
VMO Civic Awards dinner 1 $500 $500
VMO Northwest Municipal Conference – Legislative Activities 1 $475 $475
VMO President’s Scholarship to Glenbrook South student 1 $1,000 $1,000
VMO Board meeting and function expenses 1 $1,835 $835
VMO Officials’ dinner 1 $3,500 $3,500
VMO
25-Year Employee Recognition Gift Card and Engraved Plaque
or Pen 7 $190 $1,330
VMO Employee end of year recognition 1 $1,500 $1,500
VMO Other agency functions requiring registration fees 1 $350 $350
TOTAL $9,490
Commodities
Electronic Equipment & Supplies 531080 $2,250
Accounts for items such as DVDs, SD cards, video cables, connectors, and adapters and batteries for GVTV
based on three year trend data.
General Office Supplies 531110 $19,250
Accounts for office
supplies used across all
Village departments,
postage machine
supplies, Tyler
Technology forms, and
other supplies such as
business cards,
envelopes, and Village forms. The budget was determined using a three-year historical plus current year
trend.
Traffic Control Supplies 531225 $1,600
Accounts for 4th of July Twilight Show (fireworks) crowd and traffic control supplies (i.e. signs, cones,
flares and direction glow-sticks), which is based on historical two year spend.
Description Amount
Office supplies $14,000
Postage machine supplies for all Village Hall $750
Tyler Technologies forms $1,500
Various other supplies (business cards, letters and envelopes,
ink stamps) $3,000
TOTAL $19,250
33
Village of Glenview, IL – 2020 Budget VMO
Uniform and Shoe 531230 $26,700
Full-time uniform allowance, $600 per Telecommunicator. Part-time uniforms are initially provided and
then replaced as needed.
Function Description Qty Unit Cost Total Cost
Dispatch Full-Time Telecommunicator Uniform Allowance 44 $600 $26,400
Dispatch Part-Time Telecommunicator Uniform Allowance .50 $600 $300
TOTAL $26,700
Other Supplies/Tools 535050 $43,104
Accounts for office and miscellaneous supplies used by the Board, Village-wide coffee supplies, labor law
posters, The 2020 budget also includes expenditures for Municipal Center furniture replacement for the
tables in the Training Room and standing desks for requesting employees.
Function Other Supplies/Tools Qty Unit Cost Total Cost
VMO Bi-annual all supervisor meeting supplies 2 $1,000 $2,000
General Gov’t Village-wide coffee purchases 12 $1,458 $17,500
General Gov’t Village logo apparel 125 $55 $6,875
General Gov’t Municipal Center furniture 1 $10,000 $10,000
HR Labor law posters 13 $33 $429
HR Meeting supplies 3 $100 $300
Dispatch Dispatch center chairs 4 $1,500 $6,000
TOTAL $43,104
Other Charges
Contingencies 540070 $400,000
Accounts for the reserve established for unforeseen expenses to be used at the Village Manager’s direction.
The 2020 budget remains flat with the 2019 budget of $400,000.
Other Expenses 540190 $8,725
Accounts for acknowledgement of employee life events such as bereavement arrangements or cards for
welcoming a new child ($625), ad hoc dispatch supplies ($1,500), 9-1-1 public education material ($1,200),
supplies, including food, for meetings hosted by Joint Dispatch ($400), and unforeseen departmental
expenses as need ($5,000).
Bad Debt Expense 540195 $10,000
Accounts for adjustments made to customer accounts that are older than one year. This is an estimate
based on historical trend data.
Training 540300 $152,571
Accounts for the employee development and professional development in specific areas. The training not
only enhances the employees’ career, but maintains and develops additional skills for the benefit of the
organization and the residents served. The Emergency Medical Dispatch certifications require a minimum
of 12 hours of continuing education annually. Trainings under Human Resources are for employees
throughout the Village and the 2020 budget includes increased funding for both management team and
front-line supervisor training.
34
Village of Glenview, IL – 2020 Budget VMO
Function Training Qty
Unit
Training
Cost
Subtotal
Training
Cost
Unit
Travel
Cost
Subtotal
Travel
Cost
Total
Travel &
Training
Cost
VMO ICMA Annual Conference 2 $500 $1,000 $1,200 $2,400 $3,400
VMO ILCMA Conference 3 $250 $750 $600 $1,800 $2,550
VMO
Bi-Annual All Supervisor’s
presentations 2 $1,500 $3,000 - -$3,000
VMO Local trainings & webinars 15 $100 $1,500 - -$1,500
VMO Innovation trips R&D 2 -- $3,000 $6,000 $6,000
Commun
-ications GVTV editing training 1 $1,500 $1,500 - -$1,500
Commun
-ications Adobe Illustrator training 1 $1,500 $1,500 - -$1,500
HR Front-line supervisor training 6 $3,200 $19,200 - -$19,200
HR Management leadership training 6 $3,200 $19,200 - -$19,200
HR
IPELRA employment law
seminar 10 $70 $700 - -$700
HR IPELRA Annual Conference 2 $400 $800 $733 $1,466 $2,266
HR LEAD - Weldon Cooper Center 2 $4,550 $9,100 $400 $800 $9,900
HR
Public Safety stress management
seminar 6 $500 $3,000 - -$3,000
HR Labor Arbitration Institute 4 $450 $1,800 - -$1,800
HR Employee 1:1 coaching sessions 6 $1,000 $6,000 - -$6,000
HR
Assistant Village Manager
Morrison Group training 1 $2,000 $2,000 - -$2,000
HR
Harassment and discrimination
live training sessions 6 $1,000 $6,000 - -$6,000
HR
Harassment and discrimination
recorded training sessions 1 $500 $500 - -$500
HR Local trainings and webinars 8 $500 $4,000 - -$4,000
Dispatch
40 hours of Tyler-New World on
site refresher training for
Computer Aided Dispatch
(CAD), and analytics/reporting. 40 $160 $6,400 $2,500 $5,000 $11,400
Dispatch
Certifications for Association of
Public Safety Communications
Officials Board 3 $800 $2,400 - -$2,400
Dispatch
911 shift supervisor training for
NENA, CMCP, ENP, etc. 5 $1,250 $6,250 - -$6,250
Dispatch IPSTA-911 Annual Conference 4 $150 $600 $725 $2,900 $3,500
Dispatch New World Annual Conference 3 $1,200 $3,600 $1,933 $5,800 $9,400
Dispatch South Center Outside Training 1 $7,500 $7,500 - -$7,500
Dispatch North Center Outside Training 12 $300 $3,600 - -$3,600
Dispatch
Navigator Emergency Medical
Dispatch Conference 3 $535 $1,605 $5,500 $5,500 $7,105
Dispatch
Emergency Medical Dispatch
initial certification and
recertification fees 1 $3,400 $3,400 - -$3,400
Dispatch
Communications Training Officer
Development 4 $1,000 $4,000 - -$4,000
TOTALS $122,105 $31,216 $152,571
35
Village of Glenview, IL – 2020 Budget VMO
Tuition Reimbursement 540305 $40,000
Accounts for the Village’s tuition reimbursement program which is outlined in the Employee Handbook.
The budgeted amount is based on historic utilization of this program.
Travel Reimbursement 540310 $2,600
Accounts travel expenses associated with GVTV programming, as well as downstate and regional meetings
where use of a private vehicle is required, which is based on current year travel requirements expected to
continue into 2020.
Interfund Charges
CERF Charges 560010 $293,374
Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of
the Village Joint Dispatch equipment such as furniture, voice loggers, telephones, radios, and microwave
communication equipment
FRRF Charges 560040 $285,435
Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources
for the major repairs and replacement of Village building components.
General Liability Insurance 560070 $619,911
Accounts for the portion of the Village’s general liability insurance costs allocated to the Corporate Fund.
Risk Management Fixed Charges 560100 $499,136
Accounts for the portion of the worker’s compensation insurance costs allocated to the Corporate Fund.
36
Administrative Services
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel 1,248,901 1,059,464 1,044,447 1,097,011 37,547
Contractual 3,199,874 3,494,306 3,499,489 3,586,325 92,019
Commodities 98,888 107,490 124,024 118,484 10,994
Other Charges 9,045 32,852 24,480 34,000 1,148
Interfund Charges 425,732 427,356 427,356 399,987 (27,369)
Administrative Services Total 4,982,440 5,121,468 5,119,796 5,235,807 114,339
Administrative Services Department Summary
Village of Glenview, Illinois ‐ 2020 Budget Administrative Services Department37
Administrative Services
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 837,458 698,740 702,122 693,042 (5,698)
511120 ‐ Part Time Salaries 99,182 112,083 103,162 128,113 16,030
511210 ‐ Overtime Salaries 1,025 2,969 2,282 3,387 418
511240 ‐ Longevity Pay 4,463 4,871 4,871 5,454 583
511270 ‐ Vacation Buy Back 24,731 19,500 13,767 16,000 (3,500)
511280 ‐ Sick Buy Back 2,909 3,500 1,299 3,000 (500)
512110 ‐ Deferred Comp 3,962 4,080 4,111 4,182 102
512120 ‐ Auto Allowance 4,817 4,800 4,837 4,800 ‐
514110 ‐ FICA Payments 69,752 62,678 62,157 63,382 704
514210 ‐ IMRF Payments 116,995 78,451 78,047 102,862 24,411
514410 ‐ Health Insurance 83,609 67,792 67,792 72,789 4,997
Total Personnel 1,248,901 1,059,464 1,044,447 1,097,011 37,547
Contractual
521110 ‐ Actuarial Services 2,250 4,250 4,250 4,250 ‐
521140 ‐ Audit Services 49,978 44,993 48,459 48,138 3,145
521150 ‐ Bank Service Charges 25,551 16,673 16,103 16,460 (213)
521290 ‐ Other Professional Service 1,804,291 380,530 380,530 362,365 (18,165)
521205 ‐ Finance and Accounting Services ‐ 984,942 984,942 1,019,415 34,473
521215 ‐ Information Technology ‐ 526,519 534,916 621,867 95,348
522115 ‐ Cell Phone Service & Equipment 128,742 128,875 120,015 121,815 (7,060)
522120 ‐ Document Destruction 1,781 4,500 2,000 1,800 (2,700)
522125 ‐ Dues, Memberships, Subscriptions 3,990 3,748 3,748 4,704 956
522150 ‐ Printing And Publishing 4,998 4,775 4,775 4,695 (80)
522160 ‐ Software Licensing 868,056 1,038,452 1,064,905 1,087,847 49,395
522170 ‐ Telephone 310,237 356,049 334,846 292,969 (63,080)
Total Contractual 3,199,874 3,494,306 3,499,489 3,586,325 92,019
Commodities
531025 ‐ Audio Visual Supplies 5,941 18,450 18,450 5,200 (13,250)
531030 ‐ Batteries ( Specialized)1,310 3,200 3,200 2,880 (320)
531060 ‐ Computer Supplies 4,398 6,500 6,500 6,500 ‐
531070 ‐ Computer/Printer/Copier Toner 49,030 44,000 47,000 39,600 (4,400)
531080 ‐ Electronic Eqpt & Supplies 37,776 32,240 45,774 63,404 31,164
531140 ‐ Meeting Supplies ‐ 100 100 100 ‐
535050 ‐ Other Supplies/Tools 434 3,000 3,000 800 (2,200)
Total Commodities 98,888 107,490 124,024 118,484 10,994
Other Charges
540190 ‐ Miscellaneous Expense ‐ ‐ ‐ 5,350 5,350
540300 ‐ Training 5,647 27,020 20,820 28,250 1,230
540310 ‐ Travel Reimbursement 3,398 5,832 3,660 400 (5,432)
Total Other Charges 9,045 32,852 24,480 34,000 1,148
Interfund Charges
560010 ‐ CERF Charges 425,732 427,356 427,356 399,987 (27,369)
Total Interfund Charges 425,732 427,356 427,356 399,987 (27,369)
Administrative Services Total 4,982,440 5,121,468 5,119,796 5,235,807 114,339
Administrative Services Department Line Item Budget
Village of Glenview, Illinois ‐ 2020 Budget Administrative Services Department38
Village of Glenview, IL – 2020 Draft Budget Administrative Services Department
Administrative Services Department
The Glenview Administrative Services (AS) Department provides various support services functions
including the Geographic Information Systems (GIS), Information Technology (IT) responsibilities,
Finance, Resolution Center and Police Records.
The Administrative Services Department is staffed with 11 full-time
positions, six (6) part-time Customer Service Representatives, and 12.9
full-time equivalent contracted staff. The combined staffing model
distribution is shown in Table 1: Staff Model.
Personnel Expenditures
Regular Salaries 511110 $693,042
Accounts for a portion of the salary expense for full-time Administrative Services employees. The FY 2020
budget includes a 2.5% increase for all positions. Changes in the 2020 budget include adding a Deputy
Director, removing the Administrative Services Manager and moving an Assistant to the Village Manager
to VMO which was previously assigned to Admin. Services.
Salary Allocation by Fund
Position Corp
Waukegan/
Golf TIF STAF Water
Sanitary
Sewer Commuter
Director 80% - - 15% 4% 1%
Deputy Director 58% 5% 30% 3% 1% 3%
Resolution Center Supervisor 80% - - 15% 5% -
Customer Service Representative I 80% - - 15% 5% -
(2) Customer Service
Representative II 80% - - 15% 5% -
Utility Billing Representative - - - 90% 10% -
Administrative Coordinator 85% - - - - 15%
Police Records Supervisor 85% - - - - 15%
Police Records Coordinator 85% - - - - 15%
Part Time Salaries 511120 $128,113
Accounts for salary expense for six (6) Part-Time Customer Service Representatives. The FY 2020 budget
includes a 2.5% increase for these positions.
Overtime Salaries 511210 $3,387
Accounts for overtime salary expense for non-exempt personnel.
Longevity Pay 511240 $5,454
Longevity is paid to employees with 7 or more years of service hired prior to 7/17/2012 (5 employees).
Longevity amounts are included in the employee handbook at a specific point in time and are increased
annually based on the annual September change in CPI. The estimated change in CPI is 1.9% based on
prior year change. Longevity is allocated across funds in the same proportions as regular salaries.
Employee Contractor
Full-time 10 10
Part-time 6 7
FTE's 13.5 12.9
Table 1: Staff Model
39
Village of Glenview, IL – 2020 Draft Budget Administrative Services Department
Vacation Buy Back 511270 $16,000
Accounts for the vacation time compensation paid to AS Department employees for a certain number of
accrued and unused vacation hours in accordance with the Employee Handbook. The 2020 budget is based
on a three-year trend.
Sick Buy Back 511280 $3,000
Accounts for the sick time compensation paid to AS Department employees for a certain number of accrued
and unused sick hours in accordance with the Employee Handbook. The 2020 budget is based on a three-
year trend.
Deferred Compensation 512110 $4,182
Accounts for the deferred compensation given to the Director at 3% of base salary. Deferred compensation
is allocated across funds in the same proportions as regular salaries.
Auto Allowance 512120 $4,800
Accounts for the auto allowance given to the Director per the Employee Handbook. Auto allowance is
allocated across funds in the same proportions as regular salaries.
FICA Payments 514110 $63,382
Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the
FICA Wages (salaries, vacation and sick buy back, deferred compensation and auto allowance).
IMRF Payments 514210 $102,862
Accounts for a portion of the employers share of the Illinois Municipal Retirement Fund (IMRF) Pension
Contributions. The 2020 employer rate is 12.27% of IMRF wages which include salaries, OT wages, and
longevity and deferred compensation. The 2020 rate is 28.6% higher than the 2019 rate of 9.54%.
Health Insurance 514410 $72,789
Accounts for a portion the health insurance coverage for eligible participants in the AS department. The
Village offers employees choices among three plans which include two HMO options and one PPO option.
In 2020, the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a
result of plan design changes.
Contractual Expenditures
Actuarial Services 521110 $4,250
Each year the Village budgets to provide resources to respond to actuarial questions or provide actuarial
analysis. Questions or analyses historically have been related to providing financial support to the Police
and Fire Pension Funds.
Audit Services 521140 $48,138
Audit services were competitively bid in 2017 and a five-year
contract with a five-year extension was entered into with Baker
Tilly Virchow Krause, LLP (“Baker Tilly”). The financial
charge for service is calculated by resource demand across funds
and updated annually and are shown in Table 2. Fund specific
accounts are charged for special projects such as the annual
Waukegan/Golf TIF report and The Glen TIF Compliance
Report. The FY 2020 includes a new line item detail for GATA
Corporate Fund 85%
Waukegan/Golf TIF Fund 1%
Special Tax Allocation Fund 4%
Water Fund 6%
Wholesale Water Fund 2%
Commuter Parking Fund 1%
Sanitary Sewer Fund 2%
100%
Table 2: Financial Services Fund Allocation
40
Village of Glenview, IL – 2020 Draft Budget Administrative Services Department
Audit Services. The total budget for audit services is $60,173, with a $48,138 proposed Corporate Fund
FY 2020 budget.
GATA Grant Accountability and Transparency Act (GATA) became Illinois law in 2014 to establish
consistent federal compliance requirements for all grants regardless of the source of funding. GATA sets
statewide lifecycle grant management requirements. The new State of Illinois reporting and auditing
requirements resulted in additional audit work beginning in FY 2019 with the FY 2018 audit. These
requirements will continue in the future for years the Village needs to conduct grant reporting.
FY 2019 Audit and Related Reporting
Corporate
Fund
Allocation
Total
Cost
Corporate
Fund
Cost
Audit Services (Baker Tilly) 85%$44,468 $37,970
GATA Grant Audit Services (Baker Tilly) 85%$1,750 $1,496
Single Audit Services/Federal Grant (Baker Tilly) 85%$4,684 $3,982
State of IL Comptroller’s Report (Baker Tilly) 85%$1,496 $1,000
Other Post-Employment Benefits Update (Actuary) 82%$4,500 $3,690
Continuing Debt Disclosure Annual Report (Piper Jaffray)0%$1,100 -
TIF Reports (The Glen and Waukegan/Golf) 0%$2,175 -
TOTAL $60,173 $48,138
Bank Service Charges 521150 $16,460
The Village engages various methods to provide citizens
with a range of payment options for commuter parking
permits, building permits, Police p-tickets (which are
citations issued for violations of local ordinances),
ambulance billing and other miscellaneous payments,
some of which can be offered on-line. An annual
transaction receipt analysis of accounts charged to each
fund began in 2017 to determine the subsequent years
fund allocation. Table 3 shows the outcome of the receipt activity analysis and the corresponding fund
allocations. The Total credit fees are $92,200, of which the Corporate Fund supports 17% or $16,460. For
FY 2020, fee increases range from 0-7%.
FY 2019 Bank Service Charges
Corporate Fund
Allocation
Total
Cost
Corporate
Fund Cost
Ambulance credit card fees 100%$1,500 $1,500
American Express 17%$9,000 $1,530
Credit cards 17%$77,500 $13,175
Vanco check processing 0%$2,700 $0
Paypal 17%$1,500 $255
TOTAL $92,200 $16,460
Other Professional Services 521290 $362,365
The Village executed other financial and technical contracts to support program such as debt related matters
or maintaining digital map and other municipal records. Special projects to implement software solutions
are also budgeted in this account. The total FY 2020 proposed budget is $428,716 of which $362,365 is
supported by the Corporate Fund. The programs are summarized below.
Credit CardsChecks Ambulance Fees
Corporate Fund 17%100%
Water Fund 65% 83%
Sanitary Sewer Fund 13% 17%
Commuter Parking 5%
Table 3: Fund Allocations
41
Village of Glenview, IL – 2020 Draft Budget Administrative Services Department
Service Description
Corporate
Fund
Allocation
Total
Cost
Corporate
Fund
Cost
Finance Support
Includes GFOA budget and CAFR fees, and vendor credit
reports. The highest budget line item of $10,000 is for any
required Municipal Advisory or Bond Counsel records
services required during the year exclusive of debt issuance.Varies $12,170 $11,420
Geographic Information System (GIS)
The Village joined the GIS Consortium in 2006. GIS staffing
through Municipal GIS Partners and planimetric mapping
services are contracted through Ayres Associates on an annual
basis. The program staffing level and services annually
reviewed. Once needs are determined, the budget is allocated
across funds based on general technology resource demands.
Aerial photography is typically acquired each year in high
development areas and orthophotography is sourced
approximately every 10 years. Aerial photography (ten quarter
sections) are proposed to be collected in FY 2020. Varies $244,696 $221,422
Technology Support
The budget category includes the programming from
transitioning custom Crystal Reports to a live Tyler Reporting
Services solution, network wiring as needed, document scanning,
and software implementation for projects including work orders,
applicant tracking and performance management.
TIME records activities related to the time and attendance
program. Proposed FY 2020 improvements of $15,000 include
continued consolidation of the time and attendance systems.
Support for the Joint Dispatch Public Safety Center (JDPSC)
includes microwave maintenance at all sites ($5,333) and a
$28,878 for a multi-year text-to-911 project with the Office of
the State 9-1-1 Administrator. Varies
$152,625 $129,523
Resolution Center
This budget category summarizes expenditures for utility bill
print and mail services, purchasing meter tickets, and
communications for the leak alert mailer program. These
programs are supported in the Enterprise Funds (83% Water
Fund and 17% Sanitary Sewer Fund). 0%$19,225 -
TOTAL $428,716 $362,365
Finance and Accounting Services 521205 $1,019,415
The Village outsourced financial services to Lauterbach & Amen in 2009. The FY 2020 budget includes
comprehensive finance management services provided through 8 full-time and 1 part-time on-site staff as
well as additional Chief Financial Officer and managerial staff support. The financial charge for service is
annually calculated by resource demand across funds as shown in Table 2. The greatest amounts of activity
is in the Corporate Fund. The remaining 15% represents work effort in the other funds. FY 2020 is
proposed as a 3.5% base contract increase, in the total contract amount of $1,199,311, with the Corporate
Fund allocation being $1,019,415.
42
Village of Glenview, IL – 2020 Draft Budget Administrative Services Department
Information Technology Service 521215 $621,867
Information technology (IT) functions are supported through
contracted services. The primary IT contract is a managed
service provider with on-site technical resources during business
hours and after hour’s emergency support. The program staffing
level is annually reviewed and allocated across funds based on
general technology resource demands as shown in Table 4.
Information Technology
Corporate
Fund
Allocation
Total
Cost
Corporate
Fund
Cost
The IT contract was outsourced in three solicitations in 2007,
2013 and 2019. The FY 2020 budget proposes $596,412 with
a $94,552 contingency if there is a change of service provider
to pay for a six week onboarding which is the primary reason
for the 20% increase. 90% $690,964 $621,867
Cell Phone Service and Equipment 522115 $121,815
The FY 2020 budget of $135,783 for cell phones was projected based on the average FY 2019 expenditures,
plus a 2% increase for taxes and account changes. The FY 2020 budget is 4.7% less than the FY 2019
budget. The charges are allocated across funds based on general technology resource demands shown on
Table 4. Chart 1 below shows the 2015-2019 spend on mobile devices.
Cell Phone Service
Corporate
Fund
Allocation
Total
Cost
Corporate
Fund Cost
Cellular service for phones and field computers (Verizon) 90% $124,000 $111,600
Cellular emergency phones and Board Epacket service (AT&T)90% $10,000 $9,000
Payphone service at depot stations (Pacific Telemanagement) 90% $1,350 $1,215
Wi-Fi maintenance for depot stations (AT&T) 0% $432 $0
TOTAL $121,815
Corporate Fund 90%
Special Tax Allocation Fund 3.25%
Water Fund 5%
Sanitary Sewer Fund 1%
Commuter Parking Fund 0.75%
100%
Table 4: Technology Fund Allocation
43
Village of Glenview, IL – 2020 Draft Budget Administrative Services Department
Document Destruction 522120 $1,800
The FY 2020 total budget of $2,000 supports the biannual destruction of paper documents after they have
been scanned and filed electronically following the approval of the Illinois Department of Archives. $1,800
is supported through the Corporate Fund and the balance of funds is calculated using the Table 4
Technology Allocation Fund.
Dues, Memberships, Subscriptions 522125 $4,704
This budget accounts for staff participation in various organizations. The budget is based on confirming
annual dues with each organization on an annual basis.
Description Qty Total Cost
Administration
American Planning Association, AICP, and Planning & Law Division 1 $734
ILCMA -Illinois City/County Management Association Dues 2 $364
ICMA - International City/County Management Association Dues 2 $1,560
Illinois National Association of Telecommunications Officers and Advisors 1 $80
Finance
Illinois GFOA Membership (3) 3 $500
Midwest Association of Public Procurement (MAPP) 1 $45
National Institute of Governmental Purchasing (NIGP) 1 $190
Chicago Business by Crain's (2) 2 $69
GFOA Membership (2) 2 $305
Glenview Announcements 1 $52
Illinois Association of Public Procurement Officials 1 $45
Records
Law Enforcement Records Managers of Illinois (LERMI) annual
membership for Records Supervisor and Records Coordinator 2 $50
Records Coordinator Notary Renewal 1 $50
GIS
Illinois GIS Association 1 $65
Urban Regional Information Systems Association (URISA) 1 $195
Resolution Center PT CSR and RC Supervisor Notary 2 $400
$4,704
Printing and Publishing 522150 $4,695
Accounts for the cost of printing custom printing and presentation materials in the total amount of $4,695,
approximately 2% less than FY 2019. The FY 2020 budget is based on the previous year’s actuals for
printing the Certified Annual Financial Report (CAFR), the budget, and other presentation materials in the
amount of $1,950. The Corporate Fund supports 100% of these costs and also includes the purchase of case
jackets, animal tags, envelopes and handicap permits to support Police Records.
Software Licensing 522160 $1,087,847
This account includes ongoing software maintenance charges as well as any proposed projects that require
software. The selection of new software is competitively bid and awarded. The charges are allocated across
funds based on general technology resource demands using Table 4, updated annually, and summarized
below by function. Software that supports a specific function is charged directly to the appropriate account.
44
Village of Glenview, IL – 2020 Draft Budget Administrative Services Department
For example, utility billing software is charged toward the Water and Sanitary Sewer Funds and New World
software is offset through Joint Dispatch revenue.
Proposed additional software for FY 2020 supports the following projects: work on Text-to-911 with the
State 911 Administrator; new electronic crash reporting software and Police data management software for
Dispatch agencies in the total amount of $75,000 of which Glenview’s portion is $2,143; software to support
Performance Metric / Budget Tracking / Dashboards; and WaterSmart update to the Munis Billing File for
UB-CIS upgrade.
Description Qty
Total
Cost
Corporate
Fund Cost
Geographic System Information (GIS) Software - GISSW 90% $3,700 $3,330
Office Software - OFFSW 100% $236,925 $236,925
Network Software - NETSW 90% $33,545 $30,191
Tyler Munis Software - MUNSW 90% $163,303 $146,975
Police Software - POLSW 100% $25,623 $25,623
Public Works Software - PWSW 90% $24,657 $22,086
Kronos/Telestaff Timekeeping Software - TIME 100% $30,479 $30,479
GovIT Consortium Software - GOVIT 90% $12,368 $11,131
Glencoe/Kenilworth/Northfield/Winnetka Software - GKNW 100% $86,466 $86,466
Glenview/Grayslake Software - GVGLD 100% $182,677 $182,677
Joint Dispatch Highland Park Consolidation Software - JDHPC 100% $200,819 $200,819
Joint Dispatch Public Safety Consolidation Software - JDPSC 100% $49,124 $49,124
Niles/Morton Grove Software - NIMGD 100% $64,147 $64,147
Glenview Public Television - GVTV 100% $2,360 $2,360
General Software Allocation 100% $2,143 $2,143
TOTAL $1,087,847
The pie charts below illustrate the distribution of software by category and funds. Chart 2 - All Funds on
the left shows all Joint Dispatch partners grouped together (“All Dispatch”) and detail of the remaining
Village software by their percent of all contributing funds. Chart 3 - Corporate Fund on the right shows
only Village software by their percent of the Corporate Fund.
45
Village of Glenview, IL – 2020 Draft Budget Administrative Services Department
Telephone 522170 $292,969
The FY 2020 budget for general telephone service, 911 lines, and fiber connection charges for the Village
and its Dispatch partners. The budget was projected based on the average FY 2019 expenditures, reduced
by savings from renegotiated contracts. The charges are allocated across funds based on general technology
resource demands shown on Table 4. Joint Dispatch charges are offset by chargeback revenue. The total
FY 2020 total proposed budget is $305,961 of which $292,969 is supported by the Corporate Fund. The
programs are summarized below.
Voice and Data Services
Corporate
Fund
Allocation
Total
Cost
Corporate
Fund
Cost
Telephone Services (AT&T, Call One, moves/adds/changes) 90% $110,458 $99,414
Cable Television (Comcast) 90% $5,626 $5,063
Village Facility Data Service (Wide Open West, NT
Consortium) 90% $13,821 $12,438
Glencoe/Kenilworth/Northfield/Winnetka Data (Comcast) 100% $56,120 $56,120
Glenview/Grayslake Data Connection (Comcast) 100% $10,218 $10,218
Joint Dispatch Highland Park Consolidation Data (Comcast) 100% $63,157 $63,157
Lindenhurst Data Connection (Comcast) 100% $12,378 $12,378
Niles/Morton Grove Data Connection (Comcast) 100% $11,317 $11,317
Fiber Connection (Illinois Century Network) 100% $22,864 $22,864
TOTAL $292,969
Chart 4 shows the expenditures for 2015-2019 and the
budget for 2020. It shows the impact of Quarter 3 2019
renegotiation of data communication contracts through
decreasing 2020 total projected spend.
Commodities
Audio Visual Supplies 531025 $5,200
Accounts for the supplies for the Glenview TV production. Each year GVTV provides an updated
equipment request to support annual programming. The 2020 budget includes replacement of a camcorder
and purchasing parts for the wireless microphone system. A small reserve for general audio visual support
is also included in the budget.
Batteries (Specialized) 531030 $2,880
Accounts for battery backup uninterruptible power supply (UPS) batteries for computer equipment which
provides power in a main power failure. The budget is based on replacing one larger unit per year for a
total budget of $2,880 per year.
46
Village of Glenview, IL – 2020 Draft Budget Administrative Services Department
Computer Supplies 531060 $6,500
Accounts for the provision of computer operational supplies to replace older or broken equipment such as
headsets, flash drives, mouse, keyboards, speakers, wiring and laptop batteries. The FY 2020 budget is
based on an average of previous year’s expenditures.
Computer/Printer/Copier Toner 531070 $39,600
Accounts for consumable printer supplies and paper for twelve (12) copiers, a Managed Print Service
Contract for the copiers and fifty-three (53) other Village printers, and supplies for a large format color
plotter and a blueprint machine. The FY 2020 budget is based on the previous year’s actuals. The total
budget of $44,000 is allocated across funds based on the Table 4 Technology Allocation Fund.
Electronic Equipment and Supplies 531080 $63,404
This account includes expenditures for extended warranties and maintenance agreements for network
hardware (servers, data storage devices, routers, and wireless access points), audio visual video equipment,
and Kronos Time Clocks. It also includes anticipated expenditures for Voice-over IP and conference phone
replacements and leasing of GPS hardware/software. The total budget of $63,377 is allocated across funds
based on the Table 4 Technology Allocation Fund.
Meeting Supplies 531140 $100
Accounts for supplies for multi-agency meetings hosted by Glenview for a total budget of $100. The budget
is based on previous year’s trends.
Other Supplies 535050 $800
Accounts for miscellaneous equipment required to support various programs. A total FY 2020 budget of
$2,100 is proposed for including the repair, maintenance and supplies for the Police Records ID Maker and
shredder.
Other Charges
Other Expense 540190 $5,350
This is a new account for FY 2020 to support internal programs. A budget of $350 is proposed to pay for
meals when staff is working for extended hours or after-hours such as extreme weather events and year-end
closing of the financial system. It also includes anticipated expenditures for special employee recognition
events and $5,000 contingency for unplanned/unforeseen expenses.
Training 540300 $28,250
Accounts for the employee development and career-pathing in specific areas. The training not only
enhances the employees’ career, but maintains and develops additional skills for the benefit of the
organization and the residents served. The FY 2020 budget is based on confirming annual dues and
targeting specific annual conferences that support an employee’s ability to conduct specific Village
operations.
Qty
Unit
Training
Cost
Subtotal
Training
Cost
Unit
Travel
Cost
Subtotal
Travel
Cost
Total Travel
& Training
Cost
ICMA Conference 1 $790 $790 $1,000 $1,000 $1,790
Legacy conference registration 1 $175 $175 -- $175
American Planning Association IL
conference registration 1 $800 $800 -- $800
Leadership training 1 $2,000 $2,000 $800 $800 $2,800
47
Village of Glenview, IL – 2020 Draft Budget Administrative Services Department
Qty
Unit
Training
Cost
Subtotal
Training
Cost
Unit
Travel
Cost
Subtotal
Travel
Cost
Total Travel
& Training
Cost
Purchasing courses 2 $680 $1,360 -- $1,360
IGFOA training seminars 2 $300 $600 -- $600
Midwest Leadership Institute 1 -- $140 $140 $140
Munis Pace-05 (five training days,
three connect conference passes,
one triennial assessment) 1 $5,775 $5,775 -- $5,775
Finance Munis Tyler conference
April 26-29, 2020 in Orlando, FL 1 -- $1,180 $1,180 $1,180
Resolution Center Munis Tyler
conference April 26-29, 2020
Orlando, FL 1 -- $1,180 $1,180 $1,180
Law Enforcement Records
Management (LERMS) Annual
Conference – New World/Tyler
Technologies conference April 26-
29, 2020 in FL 1 -- $1,180 $1,180 $1,180
Law Enforcement Records
Managers of Illinois (LERMI)
annual meeting/luncheon Q4 2020 2 $30 $60 -- $60
LERMI annual conference Q2 2020 2 $30 $60 -- $60
Police Records conferences,
seminars and webinars 6 $150 $900 -- $900
New World application 3 $1,667 $5,000 -- $5,000
Business applications (Microsoft
Office, SharePoint, and Laserfiche) 1 $5,000 $5,000 -- $5,000
Resolution Center seminars and
webinars 1 $250 $250 -- $250
TOTAL $28,250
Travel Reimbursement 540310 $400
Accounts for the travel costs reimbursed to employees. The budget is based on projecting travel directly
related to training.
Description Qty Amount
Police Records Mileage reimbursement conferences, seminars, meetings 1 $290
Police Records Parking reimbursement conferences, seminars, meetings 6 $60
Resolution Center Mileage Reimbursement for Conferences and Seminars 1 $50
Total $400
Interfund Charges
CERF Charges 560010 $399,987
Accounts for charges to the Capital Equipment Replacement Fund (CERF) for future replacement of the
Village IT equipment such as copiers, computers, laptops, network servers and storage, printers, the
telephone system, audio visual, and SCADA equipment. The total equipment value and replacement cycles
are reviewed and updated annually. There were no new items added for FY 2020.
48
Public Works
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel 2,433,076 2,410,117 2,281,369 2,292,966 (117,151)
Contractual 3,227,880 3,735,603 3,280,658 3,455,793 (279,810)
Commodities 1,221,316 1,310,290 1,216,329 1,214,761 (95,529)
Other Charges 7,986 14,530 14,199 21,380 6,850
Capital Outlay 333,387 330,000 250,000 200,000 (130,000)
Interfund Charges 1,014,104 1,129,565 1,129,565 976,793 (152,772)
Public Works Total 8,237,748 8,930,105 8,172,120 8,161,693 (768,412)
Public Works Department Summary
Village of Glenview, Illinois ‐ 2020 Budget Public Works Department49
Public Works
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 1,527,453 1,515,966 1,482,094 1,477,897 (38,069)
511120 ‐ Part Time Salaries 6,022 10,866 7,762 ‐ (10,866)
511130 ‐ Temporary/Seasonal Salaries 12,950 7,200 7,200 24,800 17,600
511210 ‐ Overtime Salaries 180,665 255,936 188,800 142,600 (113,336)
511240 ‐ Longevity Pay 24,252 25,352 25,049 23,382 (1,970)
511270 ‐ Vacation Buy Back 73,694 37,000 28,916 34,000 (3,000)
511280 ‐ Sick Buy Back ‐ 2,000 ‐ 1,500 (500)
511285 ‐ Sick Leave Incentive 2,147 2,000 681 ‐ (2,000)
512110 ‐ Deferred Comp 1,475 ‐ ‐ ‐ ‐
512120 ‐ Auto Allowance 1,828 ‐ ‐ ‐ ‐
514110 ‐ FICA Payments 133,350 141,458 135,152 132,241 (9,217)
514210 ‐ IMRF Payments 220,873 175,343 169,719 209,251 33,908
514410 ‐ Health Insurance 247,618 235,246 235,246 245,295 10,049
515300 ‐ Incentives And Recognition ‐ 250 ‐ ‐ (250)
515700 ‐ Certification Pay 750 1,500 750 2,000 500
Total Personnel 2,433,076 2,410,117 2,281,369 2,292,966 (117,151)
Contractual
521130 ‐ Architectural Services ‐ 15,000 10,000 10,000 (5,000)
521230 ‐ Medical Services ‐ 1,475 2,000 2,000 525
521290 ‐ Other Professional Service 321,358 362,112 312,169 292,101 (70,011)
521295 ‐ PW Outsourced Svcs & Contract Mgmt 472,118 525,964 480,034 400,178 (125,786)
521540 ‐ Outside Litigation ‐ 9,900 2,970 6,875 (3,025)
522125 ‐ Dues, Memberships, Subscriptions 3,053 4,910 4,055 5,289 379
522145 ‐ Postage 126 330 330 330 ‐
522150 ‐ Printing And Publishing 1,310 1,635 1,587 ‐ (1,635)
522155 ‐ Rentals 23 500 500 500 ‐
522210 ‐ Building Maintenance 334,748 461,728 380,000 335,659 (126,069)
522215 ‐ Building Repairs 88,029 111,600 75,600 80,000 (31,600)
522225 ‐ Electrical Repairs 2,784 12,000 7,000 ‐ (12,000)
522230 ‐ Equipment Maintenance 7,139 12,700 10,200 10,200 (2,500)
522245 ‐ Grounds Maintenance 303,238 342,100 292,100 243,723 (98,377)
522260 ‐ Mechanical Repairs 39,243 34,700 40,000 28,000 (6,700)
522280 ‐ Roadways Maintenance 123,233 86,585 86,782 126,548 39,963
522285 ‐ Snow And Ice Maintenance 759,468 906,640 804,536 1,079,585 172,945
522295 ‐ Vehicle Eqpt Maintenance & Rep 400 500 400 ‐ (500)
523020 ‐ Selections & Promotions ‐ 1,334 378 4,318 2,984
524031 ‐ Harms Rd Lift Station 1,224 10,000 3,000 3,000 (7,000)
524032 ‐ Cunliff Park Lift Station 1,224 10,000 3,000 3,000 (7,000)
524040 ‐ PW Disposal Fees 85,431 58,530 52,000 75,480 16,950
524046 ‐ Locates 2,000 2,100 1,290 38,291 36,191
524050 ‐ Storm Water Maintenance 18 10,000 5,000 5,000 (5,000)
524055 ‐ Street Sweeping 91,520 128,500 100,000 98,490 (30,010)
524065 ‐ SWANCC Dumping Fees 516,894 534,760 525,728 545,444 10,684
524155 ‐ Tree Trimming 73,300 90,000 80,000 61,782 (28,218)
Total Contractual 3,227,880 3,735,603 3,280,658 3,455,793 (279,810)
Public Works Department Line Item Budget
Village of Glenview, Illinois ‐ 2020 Budget Public Works Department50
Public Works
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Commodities
531015 ‐ Appliances 4,683 12,000 7,000 10,000 (2,000)
531020 ‐ Asphalt 32,698 34,360 30,000 76,488 42,128
531021 ‐ Concrete 357,939 383,000 383,000 288,040 (94,960)
531045 ‐ Liquid De‐Icing 10,291 19,920 12,421 13,490 (6,430)
531047 ‐ Salt 284,978 162,180 211,648 278,000 115,820
531085 ‐ Eqpt Mnce/Repair Supplies 8,091 8,200 8,200 ‐ (8,200)
531100 ‐ Fuel 3,328 11,000 5,000 5,000 (6,000)
531125 ‐ Janitorial Supplies 51,061 73,500 55,000 55,000 (18,500)
531135 ‐ Limestone 5,072 4,326 4,200 6,846 2,520
531136 ‐ Topsoil 3,161 2,884 2,800 1,520 (1,364)
531145 ‐ Natural Gas 83,004 145,000 110,000 110,000 (35,000)
531150 ‐ Operational Parts And Tools 8,493 11,000 7,000 ‐ (11,000)
531155 ‐ Operational Supplies 86,266 132,430 107,300 110,980 (21,450)
531186 ‐ Refuse Carts 50,649 60,000 50,000 43,392 (16,608)
531200 ‐ Rentals ‐ 1,000 ‐ ‐ (1,000)
531205 ‐ Safety Equipment 5,293 11,950 7,150 7,870 (4,080)
531210 ‐ Signs‐Street & Traffic 25,530 17,000 15,000 20,000 3,000
531225 ‐ Traffic Control Supplies 1,170 3,500 3,000 2,000 (1,500)
531230 ‐ Uniforms/Shoe 8,155 8,850 7,060 14,785 5,935
531235 ‐ Electricity 118,940 140,000 125,000 125,000 (15,000)
531255 ‐ Yard Waste Sticker Purchases 4,270 4,500 4,500 4,500 ‐
535050 ‐ Other Supplies/Tools 68,245 63,690 61,050 41,850 (21,840)
Total Commodities 1,221,316 1,310,290 1,216,329 1,214,761 (95,529)
Other Charges
540190 ‐ Other Expenses ‐ ‐ ‐ 6,900 6,900
540300 ‐ Training 5,635 10,230 9,699 13,480 3,250
540310 ‐ Travel Reimbursement 2,351 4,300 4,500 1,000 (3,300)
Total Other Charges 7,986 14,530 14,199 21,380 6,850
Capital Outlay
550040 ‐ Building Improvements 4,618 ‐ ‐ ‐ ‐
550150 ‐ Tree Planting Program 328,769 330,000 250,000 200,000 (130,000)
Total Capital Outlay 333,387 330,000 250,000 200,000 (130,000)
Interfund Charges
560010 ‐ CERF Charges 476,839 444,600 444,600 392,486 (52,114)
560040 ‐ FRRF Charges 107,848 122,322 122,322 109,091 (13,231)
560090 ‐ MERF Charges 410,314 562,643 562,643 475,216 (87,427)
560095 ‐ MERF‐Accident Charges 19,103 ‐ ‐ ‐ ‐
Total Interfund Charges 1,014,104 1,129,565 1,129,565 976,793 (152,772)
Public Works Total 8,237,748 8,930,105 8,172,120 8,161,693 (768,412)
Village of Glenview, Illinois ‐ 2020 Budget Public Works Department51
Public Works
The Public Works Department is responsible for maintaining the high quality and safety of Glenview's infrastructure and facilities. The Village owns and maintains 154 lane miles of roadway, 288 miles of sidewalk, 2,159 street lights and 30,593 public trees. Public Works is responsible for pothole patching, street sign maintenance, street sweeping, snow plowing, street lighting and traffic signal maintenance,
sidewalk repair and maintenance, parkway tree removals and plantings, and brush pick up. The Village
currently owns and maintains 31 facilities including 300,000 square feet of buildings and 640,000 square feet of parking decks. Beyond annual operating maintenance, these 31 facilities require capital maintenance and improvements to ensure they meet and exceed their useful lives and provide safe and clean environments for use by Village residents and staff. Annually, the Village Board reviews and approves the
facilities capital improvement plan to ensure that Village facilities are properly maintained. Facility capital
expenditures are considered to be significant and non-routine in regards to construction and on-going operating costs. These functions are accounted for in several Village Funds (Corporate Fund, Glenview Water Fund, Glenview Sanitary Fund, Commuter Fund, Wholesale Water fund, Capital Equipment Repair Fund, Municipal Equipment Repair Fund and Facility Repair and Replacement Fund).
The Public Works Department is staffed with one full-time contracted position (Director) and 40 full-time positions including a Deputy Director of Public Works, (2) Public Works Superintendents, (7) Public Works Supervisors, (20) Maintenance and Equipment Operators (MEO’s), an Administrative Coordinator, an Assistant to the Village Manager, a Natural Resources Manager, a Management Analyst,
a Facilities Assistant, (2) Field Inspectors, a Lead Facilities Technician, and (2) Mechanic Technicians.
The department also has one part-time contracted Water Operator position.
Personnel Expenditures
Regular Salaries 511110 $1,477,897 Accounts for a portion of the salary expense for full-time Public Works positions. The 2020 budget includes a 2.5% increase for all positions. The 2020 budget has a net decrease of two positions compared to 2019;
20 MEOs in 2020 vs. 25 in 2019, a new position of Deputy Director of Public Works, and two new Supervisor positions. The table below shows how the salaries are allocated across funds.
Salary Allocation by Fund
Position Corp STAF Water Wholesale Water Sanitary Sewer MERF Ins. & Risk FRRF
Deputy Director of PW 44% - 46% 2% 8% - - -
Assistant to the Village Mgr. 40% - 30% 5% 5% - 15% 5%
Natural Resources Mgr. - 100% - - - - - -
Management Analyst 44% - 46% 2% 8% - - -
Admin. Coordinator 44% - 46% 2% 8% - - -
Lead Facilities Technician 68% - 21% - 11% - - -
Facilities Technician 68% - 21% - 11% - - - (2) Public Works Superintendent 44% - 46% 2% 8% - - -
(2) Mechanic Technician - - - - - 100% - -
(2) Field Inspector 44% - 46% 2% 8% - - - (20) MEO 44% - 46% 2% 8% - - - (5) Supervisor 44% - 46% 2% 8% - - -
(1) Fleet Supervisor - - - - - 100% - -
(1) Facilities Supervisor 68% - 21% - 11% - - -
52
Village of Glenview, Illinois – 2020 Budget Public Works Department
Part Time Salaries 511120 $0
Part time salaries in prior years included a portion of the salary expense for one part-time Customer Service
clerk that was shared between Public Works and Administrative Services. Beginning in 2019, the position
was reallocated 100% to Administrative Services so there is no budget for 2020.
Temporary/Seasonal Salaries 511130 $24,800
Accounts for the cost of two seasonal employee used to assist Public Works staff with special projects and
routine preventative maintenance and repairs.
Overtime Salaries 511210 $142,600
Accounts for overtime salaries for non-exempt Public Works employees that primarily results from the
commitment to maintain appropriate service levels during unscheduled occurrences. Examples of such
circumstances include inclement weather, water main breaks, other infrastructure emergencies, etc. The
2020 budget is based on the Village’s hybrid model that leverages the value of in-house PW staff and
outside contractors through outsourcing to perform typical PW functions such as locate services, asphalt
repairs, etc.
Longevity Pay 511240 $23,382
Longevity is paid to Public Works union employees per the union contract with 7 or more years of service
hired prior to 1/1/15 (21 employees) and Public Works non-union non-exempt employees per the employee
handbook with 7 or more years of service hired prior to 7/17/2012 (9 employees). Longevity amounts are
included in union contracts and the employee handbook at a specific point in time and are increased annually
based on the annual September change in CPI. The estimated change in CPI is 1.9% based on prior year
change. Longevity is allocated across funds in the same proportions as regular salaries.
Vacation Buy Back 511270 $34,000
Accounts for the vacation time compensation paid to Public Works employees for a certain number of
accrued and unused vacation hours in accordance with the Public Works Union contract and the Employee
Handbook. The 2020 budget is based on a three-year trend.
Sick Buy Back 511280 $1,500
Accounts for the sick time compensation paid to Public Works employees for a certain number of accrued
and unused sick hours in accordance with the Public Works Union contract and the Employee Handbook.
The 2020 budget is based on a three-year trend.
Sick Leave Incentive 511285 $0
This program ended as of December 31, 2018. Payments are made in the following year so 2019 is the
last year that this was budgeted.
218,627
139,919 167,412 188,800 169,000
0
50,000
100,000
150,000
200,000
250,000
2016
Actual
2017
Actual
2018
Actual
2019
Estimate
2020
Budget
Overtime $
53
Village of Glenview, Illinois – 2020 Budget Public Works Department
FICA Payments 514110 $132,241
Accounts for a portion of the employer portion of FICA (Social Security (6.2%) and Medicare (1.45%))
payments for Salaries, Deferred Compensation, Holiday Pay and Longevity. All Public Works employees
are subject to Social Security and Medicare taxes.
IMRF Payments 514210 $209,251
Accounts for a portion of the employers share of the Illinois Municipal Retirement Fund (IMRF) Pension
Contributions. The 2020 employer rate is 12.27% of IMRF wages which include salaries, OT wages, and
longevity. The 2020 rate is 28.6% higher than the 2019 rate of 9.54%.
Health Insurance 514410 $245,295
Accounts for a portion of the Health Insurance coverage for all full-time Public Works personnel. The
Village offers employees choices among three plans which include two HMO options and one PPO option.
In 2020, the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a
result of plan design changes.
Certification Pay 515700 $2,000
Accounts for the incentive ($750) provided to one union employee who maintains an arborist certification
per the Public Works Union contract and $250 for each PW Supervisor (3 excluding Facilities and Fleet)
and Field Inspectors (2) who maintain an Arborist and/or Water Operator certification.
Contractual Expenditures
Architectural Services 521130 $10,000
Accounts for small-scope engineering and architectural support that exceeds the in-house capability of the
Facilities division. The 2020 budget is an estimate for as-needed or unforeseen projects.
Medical Services 521230 $2,000
Accounts for random drug testing of Public Works employees per the union contract and Federal
Department of Transportation regulations for employees who hold CDLs.
Qty Unit Price Total
Random Drug Testing (three employees selected quarterly) 12 $100 $1,200
Random Drug Testing – Annual Administrative Fee 1 $275 $275
Annual Lead Testing for Facilities Employees 3 $175 $525
TOTAL $2,000
54
Village of Glenview, Illinois – 2020 Budget Public Works Department
Other Professional Services 521290 $292,101
Accounts for the service fees for outside firms and agencies that support the work of the Public Works
Department. Some services are associated with repair of accident related to Village property. The Village
seeks recovery to the full extent allowed from insurance coverage related to any property damage.
Service Description Contractor
Contract
Term
Unit
Measure Qty
Unit
Cost
Total
Cost
Publicity and signage
for Natural Resources
Commission TBD
Quoted
annually Per sign 10 $100 $1,000
Monthly testing and
repairs of portable
radios
Chicago
Communications
2019-
2020 Monthly 12 $721 $8,652
As-needed service for
radio repairs on base
stations & portables
Chicago
Communications
2019-
2020
Average
cost 5 $200 $1,000
Weather service reports
for snow and ice
conditions
Murray and
Trettel
Quoted
annually
Annual
subscription 1 $3,229 $3,229
Installation of
downtown banner and
holiday tree lighting
services TBD N/A
Annual
service 1 $60,000 $60,000
Street light
maintenance Lyons-Pinner
2017-
2020 Monthly 12 $8,485 $101,820
Emergency street light
repairs (poles and
underground faults) Lyons-Pinner
2017-
2020 Hourly
800
hours $52.50 $42,000
Emergency traffic
signal repair Lyons-Pinner
2019-
2020 Hourly
480
hours $52.50 $25,200
Routine traffic signal
maintenance Lyons-Pinner
2019-
2020 Monthly 12 $2,850 $34,200
Repair and maintenance
of emergency vehicle
pre-emption system TBD
Quoted
annually
Service
request 3 $5,000 $15,000
TOTAL $292,101
55
Village of Glenview, Illinois – 2020 Budget Public Works Department
Public Works Outsourced Management 521295 $400,178
Accounts for the outsourced professional services under the Baxter & Woodman contract to perform the
services in the tables below. The Village began using Baxter & Woodman for various services in 2010.
Over the years, the services have expanded and/or contracted based on the Village’s needs.
Public Works Outsourced Management Fund Allocation Table
Corporate Water Sanitary
Wholesale
Water Commuter
Glen-
TIF
2020
Budget
Contract
Management
(40%)
$51,600
(50%)
$64,500
(10%)
$12,900 - - - $129,000
Sod Restoration
(10%)
$3,948
(80%)
$31,590
(5%)
$1,975 - (5%)
$1,975 - $39,488
General
Landscaping
(79%)
$198,492
(9%)
$22,613 - - (3%)
$7,538
(9%)
$22,613 $251,256
Landscaping &
Weed Control
(100%)
$30,486 - - - - - $30,486
Landscaping
Special Projects
(100%)
$28,800 - - - - - $28,800
Public Works
Director
(44%)
$86,852
(46%)
$90,800
(8%)
$15,792
(2%)
$3,948 - - $197,392
Water Operator - (80%)
$98,880 - (20%)
$24,720 - - $123,600
Total Cost $400,178 $308,383 $30,667 $28,668 $9,513 $22,613 $800,022
Public Works Outsourced Management Corporate Fund Detail
Outside Litigation 521540 $6,875
Accounts for the cost of labor attorneys for union negotiations, personnel matters and special projects. The
Public Works Union contract expired in 2019. Negotiation costs are estimated to be $10,000 or 40 hours
at a rate of $250/hour. Personnel matters and special projects costs are estimated at $2,500 or 10 hours at a
rate of $250/hour. These costs are allocated to the Corporate Fund (55% or $6,875), Water Fund (33% or
$4,125), and Sewer Fund (12% or $1,500).
Description
Unit
Measure Qty
Unit
Cost
Total
Cost
Corporate
Fund Cost
Contract management for routine monthly
maintenance Monthly 12 $10,750 $129,000 $51,600
Sod restoration services Hourly 200 $197.44 $39,488 $3,948
General landscape monthly maintenance
(mowing, watering, etc.) Monthly 12 $20,938 $251,256 $198,492
Landscaping and weed control for the
floodway buyout properties Hourly 200 $152.43 $30,486 $30,486
Landscaping T*M (special projects) Hourly 144 $152.43 $28,800 $28,800
Public Works Director Hourly 2,080 $94.90 $197,392 $86,852
Water Operator Hourly 1,200 $103 $123,600 -
TOTAL $800,022 $400,178
56
Village of Glenview, Illinois – 2020 Budget Public Works Department
Dues, Memberships, and Subscriptions 522125 $5,289
Accounts for the participation in various organizations. These memberships provide services such as
training, professional development, and valuable information.
Description Qty Unit Cost Total
American Public Works Assoc. (APWA) membership 12 $170 $2,040
Illinois City County Management Association membership 2 $130 $260
International City Management Association membership 1 $150 $150
International Society of Arboriculture 2 $180 $360
Illinois Society of Arboriculture 2 $180 $360
Suburban Tree Consortium 1 $575 $575
Arbor Day Foundation 1 $30 $30
Chicago Wilderness Trust 1 $100 $100
Illinois Public Works Mutual Aid 1 $250 $250
CDL renewals 5 $66.53 $333
Illinois Department of Agriculture Pesticide License 3 $20 $60
IASFM membership 1 $75 $75
APWA membership 1 $196 $196
Facilities Manuals 1 $500 $500
TOTAL $5,289
Postage 522145 $330
Accounts for the cost of express shipping for packages to IDOT and other suppliers. The 2020 budget is
based on a three-year average.
Printing and Publishing 522150 $0
Previously accounted for a portion of the costs for the printing and posting of bids, budgets, and public
notices related to the Public Works department. This information is posted to the Village website instead
of the newspaper so there is no budget for 2020.
Rentals 522155 $500
Accounts for renting equipment to support the Facilities function on an as needed basis. Staff estimates the
2020 budget will be $500.
Building Maintenance 522210 $335,659
Accounts for maintenance costs of Village-owned facilities including but not limited to the following:
Description Contractor
Contract
Term
Unit
Measure Qty
Unit
Cost
Total
Cost
Backflow testing
DeFranco
Plumbing
2019-
2020
Annual
service 1 $4,500 $4,500
Custodial services (85% of
contract) TBD 2020- Monthly 12 $20,833 $212,500
Elevator preventative
maintenance
Otis
Elevator
2019-
2020 Monthly 12 $540 $6,480
Fire extinguisher inspection
U.S. Fire
and Safety
Quoted
annually
Annual
service 1 $7,000 $7,000
Fire systems and security
certification and inspections
Fox Valley
Fire
Quoted
annually
Annual
service 1 $8,000 $8,000
57
Village of Glenview, Illinois – 2020 Budget Public Works Department
Description Contractor
Contract
Term
Unit
Measure Qty
Unit
Cost
Total
Cost
Generator preventative
maintenance (70% of contract) Midwest
2019-
2021 Monthly 12 $2,475 $29,700
Gun range maintenance TBD 2020- Quarterly 4 $8,055 $32,220
HVAC preventative
maintenance
The YMI
Group
2019-
2020
Annual
service 1 $28,600 $28,600
Pest control TBD
Quoted
annually Occurrence 20 $100 $2,000
Uninterrupted power supply
preventative maintenance
Nationwide
Power
2019-
2020
Annual
service 1 $4,659 $4,659
TOTAL $335,659
Building Repairs 522215 $80,000
Accounts for costs associated with Village-owned facility repairs. The 2020 budget is based on a three-year
average. Typical items include roof repairs, garage door repairs, plumbing repair and electrical repairs.
Electrical Repairs 522225 $0
Electrical repair costs are now included in the building repairs budget.
Equipment Maintenance 522230 $10,200
Accounts for maintenance of the scissor lift, air compressors, and all fitness equipment maintenance.
Description Contractor
Contract
Term
Unit
Measure Qty
Unit
Cost
Total
Cost
Scissor Lift
Quoted
annually N/A As-needed 1 $800 $800
Air Compressors
Quoted
annually N/A As-needed 2 $500 $1,000
Aerial Work Platform
Maintenance
Three-year
average N/A As-needed 1 $400 $400
Fitness Equipment Maintenance
Direct Fitness
Solutions 2019-2020 As-needed 4 $2,000 $8,000
TOTAL $10,200
Grounds Maintenance 522245 $243,723
Accounts for the maintenance of Village grounds, such as fence repairs and replacements, and natural areas,
along with tree and stump removal. This account also includes wildlife surveys for $3,000. The following
services are based on a three year average: fence repairs and replacements and natural areas maintenance.
Fence Repair
The Village currently has a contract with Standard
Fence through 2020. The 2020 budget is based on an
estimate of 12 requests at an average of $2,500 per
request. The costs are allocated to multiple funds as
shown in the table.
Fence Repairs and Replacement
Corporate (90%) $27,000
Water (5%) $1,500
Commuter (5%) $1,500
2020 Budget $30,000
58
Village of Glenview, Illinois – 2020 Budget Public Works Department
Natural Area Maintenance
The following services are provided by the Village’s contractor, Tallgrass, for maintenance of the following
areas: Forest Drive Rain Gardens, Naturalized Detention Basins, and the West Fork streambank.
Service Contractor
Contract
Term
Unit
Measure Qty Unit Cost
Total
Cost
Mulching Tallgrass 2019-2020 Cubic yard 3 $78.58 $236
Mowing Tallgrass 2019-2020 Square yard 330 $1.57 $518
Weeding Tallgrass 2019-2020 Occurrence 4 $314.31 $1,257
Plug installation Tallgrass 2019-2020 Plug 300 $3.98 $1,194
Spot weed control Tallgrass 2019-2020 Occurrence 2 $314.31 $629
Brush control Tallgrass 2019-2020 Occurrence 1 $628.61 $629
Trash removal Tallgrass 2019-2020 Occurrence 4 $314.31 $1,257
Overseeding Tallgrass 2019-2020 Acre 2 $1,257.22 $2,514
Mowing (West Fork
streambank) Tallgrass 2019-2020 Acre 1 $628.61 $629
Spot weed control (West
Fork streambank) Tallgrass 2019-2020 Occurrence 4 $628.61 $2,514
Prescribed burning basin
(Lindenwood) Tallgrass 2019-2020 Each 1 $785.77 $786
Prescribed burning basin
(Linneman) Tallgrass 2019-2020 Each 1 $2,095.37 $2,095
Prescribed burning basin
(Pfingsten) Tallgrass 2019-2020 Each 1 $785.77 $786
Prescribed burning basin
(Shermer) Tallgrass 2019-2020 Each 1 $1,178.64 $1,179
Prescribed burning (West
Fork Stream bank) Tallgrass 2019-2020 Each 1 $1,257.22 $1,257
TOTAL $17,480
59
Village of Glenview, Illinois – 2020 Budget Public Works Department
Tree and Stump Removal
Staff has developed a six-year program to remove dead and diseased trees and stumps throughout the
Village. Starting in 2020, the Village will be separated into six geographic sections (shown below) and trees
and stumps will be removed from one section annually. Based on this program, staff projects the removal
of 368 trees in the selected section. The unit costs will range from $6.00 to $22.00 per inch which is based
on the diameter at breast height (dbh). Staff also projects 300 trees will be removed that are outside section
1 and that there will be 250 hours of emergency removal requests. The current contract expires 12/31/19.
Tree Removal
Contractor
Unit
Measure
Number
of Trees/
Hours
Unit
Category
Qty (Sum
of dbh
Inches)
Unit
Cost
Total
Cost
Tree removal
program
(Section 1)
Lucas
Landscaping
dbh inch
per tree 214 trees
1-11
inches 1,117 $6.00 $6,702
Lucas
Landscaping
dbh inch
per tree 99 trees
12-18
inches 1,463 $10.50 $15,361
Lucas
Landscaping
dbh inch
per tree 37 trees
19-26
inches 829 $13.75 $11,399
Lucas
Landscaping
dbh inch
per tree 15 trees
27-36
inches 442 $20.00 $8,840
Lucas
Landscaping
dbh inch
per tree 4 trees
37 inches
and above 163 $22.00 $3,586
Tree removal
requests
Lucas
Landscaping
dbh inch
per tree 700 trees Unknown 4,900 $14.45 $70,805
Tree removal
emergency
request
Lucas
Landscaping Hourly 250 hours Hours N/A $52.50 $13,125
TOTAL $129,818
dbh = Diameter breast height
60
Village of Glenview, Illinois – 2020 Budget Public Works Department
Stump Removal
Contractor
Unit
Measure
Number
of
Trees/
Hours
Unit
Category
Qty
(Sum of
dbh
Inches)
Unit
Cost
Total
Cost
Stump
removal
program
(Section 1)
Lucas
Landscaping
dbh inch
per tree
189
stumps
1-11
inches 1,380 $5.75 $7,935
Lucas
Landscaping
dbh inch
per tree
118
stumps
12-18
inches 1,154 $5.75 $6,636
Lucas
Landscaping
dbh inch
per tree
40
stumps
19-26
inches 914 $5.75 $5,255
Lucas
Landscaping
dbh inch
per tree
16
stumps
27-36
inches 492 $6.00 $2,952
Lucas
Landscaping
dbh inch
per tree 4 stumps
37 inches
and above 187 $6.00 $1,122
Stump
removal
requests
Lucas
Landscaping
dbh inch
per tree
700
stumps Unknown 4,900 $6.00 $29,400
Stump
removal
emergency
requests
Lucas
Landscaping Hourly
250
stumps Hours N/A $52.50 $13,125
TOTAL $66,425
dbh = Diameter breast height
Mechanical Repairs 522260 $28,000
Accounts for maintenance and
repairs to HVAC equipment,
generators, elevators and boilers.
The 2020 budget is based on a
three-year average.
Roadway Maintenance 522280 $126,548
Accounts for the maintenance of Village roadways and pavement and thermoplastic marking (see below).
This includes monthly electrical inspections of traffic signals, maintenance of State and County traffic
signals, and disposal of dead animals.
Description Contractor
Contract
Term
Unit
Measure Qty
Unit
Cost
Total
Cost
Maint. of county traffic signals Cook County N/A Quarterly 4 $6,458 $25,832
Maint. of state traffic signals State of Illinois N/A Quarterly 4 $9,110 $36,440
Monitoring of railroad signals TBD
Quoted
annually Annual 1 $3,200 $3,200
Disposal of dead animals
Saint Francis
Group N/A
Service
request 12 $100 $1,200
TOTAL $66,672
Qty Unit Cost Total
Generator Repair Services 1 $10,000 $10,000
Elevator Repair Services 1 $3,000 $3,000
HVAC Repair Services 1 $10,000 $10,000
Additional Mechanical Repairs 1 $5,000 $5,000
TOTAL $28,000
61
Village of Glenview, Illinois – 2020 Budget Public Works Department
Pavement and Thermoplastic Marking
Staff has developed a three-year program for pavement marking and thermoplastic services. There are 449
crosswalks, 455 stop bars and 791 pavement symbols in the Village of Glenview. High traffic areas
(schools, Central Business District, and the Glen) which represent 10% of the Village need to be replaced
annually. The remaining 90% of the Village will be replaced on a three-year cycle.
Description Contractor
Contract
Term
Unit
Measure Qty
Unit
Cost
Total
Cost
Thermoplastic services for
high traffic areas
Precision
Pavement Marking 2019-2020 Foot 3,045 $3.89 $11,845
Annual thermoplastic
service (three-year cycle)
Precision
Pavement Marking 2019-2020 Foot 9,134 $3.89 $35,531
Pavement marking services
Precision
Pavement Marking 2019-2020 Foot 5,000 $2.50 $12,500
TOTAL $59,876
Snow & Ice Maintenance 522285 $1,079,585
Accounts for plowing, hauling, and salting Village owned public parking lots, residential plowing, and
hauling from the library parking deck. The 2020 budget is based on contract agreements.
Description Contractor
Contract
Term
Unit
Measure Qty
Unit
Cost Total Cost
Residential Snow Plowing (5
sections) Wayne Endre 2017-2020 Monthly 6 $77,250 $463,500
Hauling from the Library
Parking Deck
Snow
Systems 2019-2022
As-
needed 1 $25,000 $25,000
Public Parking Lots and
Sidewalks Snow Plowing
Snow
Systems 2019-2022 Monthly 6 $20,000 $120,000
Residential Snow Plowing (3
sections) Langton 2019-2022 Monthly 6 $50,739 $304,435
Hauling and Salting of
Parking Lots and Facilities Langton 2019-2022
As-
needed 1 $60,000 $60,000
Sidewalk Plowing throughout
Village’s Main Roads TBD TBD Monthly 6 $17,775 $106,650
TOTAL $1,079,585
Vehicle and Equipment Maintenance and Repair 522295 $0
Costs moved to the Equipment Maintenance account (522230) in the 2020 budget.
Selections and Promotions 523020 $4,318
Accounts for the costs of pre-
employment tests and
processes used during the
selection process for new
Public Works hires.
Qty Unit Cost Total
Background Check 6 $200 $1,200
Pre-Employment Physical 6 $278 $1,668
Skills Based Pre-Employment Assessment 30 $35 $1,050
Job Advertisements 4 $100 $400
TOTAL $4,318
62
Village of Glenview, Illinois – 2020 Budget Public Works Department
Harms Lift Station 524031 $3,000
Accounts for the annual maintenance of the Harms pump station. The 2020 budget is based on a three-year
average.
Cunliff Park Lift Station 524032 $3,000
Accounts for the annual maintenance of the Cunliff Park pump station. The 2020 budget is based on a three-
year average.
PW Disposal Fees 524040 $75,480
Accounts for the hauling of spoil from street sweeping and street excavations. Based on a three-year average
of work, 20% of the hauling of spoil is allocated to the Corporate Fund.
Hauling Fund Allocation Table
Hauling of Spoil
Hauling of Spoil -
Asphalt
Hauling from
Street Sweeping Total Cost
Corporate (20%) $32,400 $1,080 $42,000 $75,480
Water (70%) $113,400 $3,780 - $117,180
Sanitary (10%) $16,200 $540 - $16,740
2020 Budget $162,000 $5,400 $42,000 $209,400
Description Contractor
Unit
Measure Qty
Unit
Price
Total
Cost
Corporate
Fund
Cost
Hauling of spoil (20%)
G&L
Contractor Tons 600 tons $270 $162,000 $32,400
Hauling of spoil-
asphalt (20%)
G&L
Contractor Tons 27 tons $200 $5,400 $1,080
Hauling from street
sweeping Groot
Average
cost 25 pick-ups $1,680 $42,000 $42,000
TOTAL $209,400 $75,480
Locates 524046 $38,291
Locate Subscription
Accounts for the cost associated with locating underground
utilities prior to digging or excavating. The 2020 budget is
based on an annual subscription with JULIE locates.
Locate Services
Accounts for utility locating services performed by a
contractor. The estimated annual cost is $36,902 for the
Corporate Fund. This is based on a three-year average of
utility callouts.
Locates Subscription Fund
Allocation table
Corporate (10%) $1,389
Water (80%) $11,112
Sanitary (10%) $1,389
2020 Budget $13,890
Locates Services Fund
Allocation table
Corporate (20%) $36,902
Water (50%) $92,255
Sanitary (20%) $36,902
Wholesale (10%) $18,451
2020 Budget $184,510
63
Village of Glenview, Illinois – 2020 Budget Public Works Department
Stormwater Maintenance 524050 $5,000
Accounts for emergency contractor assistance for storm sewer maintenance and repairs in easements. This
account also includes emergency contractor assistance for maintenance and repairs for sluice gate which is
a sliding gate that controls the flow of water at Techny basin. The 2020 budget is based on the last three
years actuals.
Street Sweeping 524055 $98,490
Accounts for contractual street sweeping services for roadways and Village-owned properties. The
emergency and special request sweepings projected is based on the last three years.
Sweeping sections Unit Measure Qty Unit Cost
Total
Cost
Central Business District Complete sweep 13 $250 $3,250
State & county roads Complete sweep 2 $2,000 $4,000
Curbed roadways Complete sweep 8 $8,905 $71,240
Uncurbed roadways Complete sweep 5 $2,320 $11,600
Municipal parking lots & properties Complete sweep 3 $1,000 $3,000
Emergency sweeping Hours 20 $90 $1,800
Special request sweepings Hours 40 $90 $3,600
TOTAL $98,490
SWANCC Dumping Fees 524065 $545,444
Accounts for fees paid to the Solid Waste Agency of Northern Cook County (SWANCC) for dumping and
disposal. SWANCC annually calculates the Village’s fee (billed monthly) based on the amount of waste
(Committed Tonnage) multiplied by the Operations and Maintenance Tipping Fee. The 2020 budget is
based on an estimated increase in tonnage of 1.97% and 1.2% in the Operations & Maintenance Tipping
Fee in line with the prior year increase.
Tree Trimming 524155 $61,782
Staff has developed a six-year program to trim and prune all trees throughout the Village. Starting in 2020,
there will be six geographic sections that staff will maintain on an annual basis. Based on this program,
staff projects 1,473 trees to be trimmed in the selected section and the unit costs will range from $1.60 to
$2.10 per inch which is based on the tree diameter at breast height (dbh). Staff also projects 300 trees will
be trimmed that are based on service requests and there will be 100 hours of emergency removal requests.
Description Contractor
Unit
Measure
Number
of
Trees/
Hours
Unit
Category
Qty
(Sum of
dbh
Inches)
Unit
Cost
Total
Cost
Tree trimming
program (Section 1)
Lucas
Landscaping
dbh inch
per tree 494
1-6
inches 1,600 $1.60 $2,560
Lucas
Landscaping
dbh inch
per tree 979
7 inches
and above 15,201 $2.10 $31,922
Tree trimming
requests
Lucas
Landscaping
dbh inch
per tree 1,500 Per inch 10,500 $2.10 $22,050
Tree trimming
emergency request
Lucas
Landscaping Hourly 100 Hours - $52.50 $5,250
TOTAL $61,782
dbh = Diameter breast height
64
Village of Glenview, Illinois – 2020 Budget Public Works Department
Commodities
Appliances 531015 $10,000
Accounts for the replacement of major appliances such as stoves, refrigerators and microwaves at Village
facilities. The 2020 budget is based on a three-year average.
Asphalt 531020
Asphalt material $76,488
Accounts for the cost of hot
patch and cold patch asphalt
used to fill potholes in
roadways. Hot patch is a more
permanent fix to potholes and
requires excavating to address
the underlying problem that
caused the pothole. Cold patch
is used to temporarily fill potholes as a “quick fix.” Below is the amount of hot patch and cold patch that
has been used since 2017:
Asphalt repair services
Accounts for asphalt repair services performed by a
contractor. This work includes the contractor purchasing
asphalt and repair roads that are requested by Village staff.
The estimated annual cost is $60,000 for the Corporate Fund.
Asphalt Fund Allocation Table
Corporate Water Sanitary
2020
Budget
Hot patch- binder $1,692 $3,384 $564 $5,640
Hot patch - surface $2,700 $5,400 $900 $9,000
Cold patch $12,096 $18,144 - $30,240
Total cost $16,488 $26,928 $1,464 $44,880
Hot Patch – Surface
(30% Corp)
Tons
Unit
Cost Total
2017 634 $47 $29,798
2018 585 $54 $31,590
2019 350 $50 $17,500
2020 180 $50 $9,000
Cold Patch
(40% Corp)
Tons
Unit
Cost Total
2017 230 $122 $28,060
2018 237 $135 $32,095
2019 200 $144 $28,800
2020 210 $144 $30,240
Hot Patch – Binder
(30% Corp)
Tons
Unit
Cost Total
2017 361 $43 $15,552
2018 390 $50 $19,500
2019 250 $47 $11,750
2020 120 $47 $5,640
Asphalt Repair Services Fund
Allocation table
Corporate (30%) $60,000
Water (60%) $120,000
Sanitary (10%) $10,000
2020 Budget $200,000
65
Village of Glenview, Illinois – 2020 Budget Public Works Department
Concrete 531021 $288,040
Accounts for contractual services to repair and replace concrete related to public property.
Concrete Repair Fund Allocation Table
Corporate
(60%)
Water
(32%)
Sanitary
(3%)
Commuter
(5%)
2020
Budget
Sidewalk $98,808 $52,697 $4,940 $8,234 $164,680
Curb $28,832 $15,377 $1,441 $2,402 $48,054
Driveway $8,400 $4,480 $420 $700 $14,000
Pavement Patch $80,000 $42,666 $4,000 $6,666 $133,333
Utility Restoration $72,000 $38,400 $3,600 $6,000 $120,000
Total $288,040 $153,620 $14,401 $24,002 $480,067
Staff has developed a twelve-year program to repair and maintain sidewalks and curbs within the Village’s
limits. It is expected that it will take two years to complete each section. Starting in 2020, Public Works
staff will begin surveying section 1 for sidewalk and curb repair. Staff will continue to repair driveways,
pavement patches and utility restorations through work orders and resident requests.
66
Village of Glenview, Illinois – 2020 Budget Public Works Department
Staff estimates that 5% of all Village sidewalks are deteriorating. Based on the last three-years of service
requests from residents, staff estimates there will be 7,000 sq. feet of sidewalk repair outside of Section 1.
Staff estimates that 1% of all Village curbs are deteriorating. Based on the last three-years of service
requests from residents, staff estimates there will be 500 feet of curb repair outside of Section 1.
Based on the last three years of resident requests and work orders submitted, staff estimates the following
projects for Driveway repair, Pavement patch and Utility restoration repair:
Liquid De-Icing 531045 $13,490
Accounts for all of calcium
chloride, beet heat and repairs to
the calcium chloride tank. The
Village uses calcium chloride
for most de-icing operations
however, beet heat is kept on
hand for more severe events.
The 2020 budget is based on a
three-year average.
Sidewalk Repair
Program Type Unit Measure Qty Unit Cost Total
Section-based Square feet 20,447 $6.00 $122,680
Resident request Square feet 7,000 $6.00 $42,000
TOTAL $164,680
Curb Repair
Program Type Unit Measure Qty Unit Cost Total
Section-based Linear feet 1,636 $22.50 $36,804
Resident request Linear feet 500 $22.50 $11,250
TOTAL $48,054
Driveway Repair
Program Type Unit Measure Qty Unit Cost Total
Resident request Square yard 250 $56.00 $14,000
Pavement Patch
Program Type Unit Measure Qty Unit Cost Total
Resident request Square yard 2,222 $60.00 $133,333
Utility Restoration Repair
Program Type Unit Measure Qty Unit Cost Total
Resident request Square feet 20,000 $6.00 $120,000
Description
Unit
measure Qty
Unit
Cost
Total
Cost
Calcium Chloride Gallons 15,000 $0.61 $9,150
Beet Heat Gallons 3,000 $1.28 $3,840
Equipment repair As Needed 1 $500 $500
TOTAL $13,490
67
Village of Glenview, Illinois – 2020 Budget Public Works Department
Salt 531047 $278,000
Accounts for the purchase of rock salt for Village roadways. The charts below show historical purchases
each snow season and the salt inventory from the 2019/2020 season through the 2020/2021 season
Vendor Tons Unit Cost Total Cost
2015 Cargill 2.612.42 $58.60 $318,430 Compass Minerals 2,381.77 $69.42
2016 Compass Minerals 1,366.09 $69.42 $392,227 Morton Salt 5,077.58 $58.57
2017 Compass Minerals 1,024.52 $45.05 $160,835 Morton Salt 1,892.11 $60.61
2018
Cargill 998.65 $73.75
$284,978 Compass Minerals 2,539.47 $45.04
Morton Salt 1,593 $60.86
2019 Compass Minerals 3,640 $45.04 $211,648 Morton Salt 783.21 $60.86
2020 Lake County 2,000 $64.00 $278,000 State of Illinois 3,000 $50.00
*Storage capacity = 2,500 ton
Fuel 531100 $5,000
Accounts for fuel for seven diesel generators and additives for Fire Station 6, Fire Station 8, the Municipal
Center, and Public Works. The 2020 budget is based on a three-year average of expenditures.
4,994
6,443
2,916
5,131 5,000 5,000
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
2015 2016 2017 2018 2019 2020
Tons of Salt Purchased
2015 ‐ 2020
Salt Inventory
2019/2020 Snow & Ice Season 2020/2021 Snow & Ice Season
Date Amount Date Amount
Beginning Inventory 11/1/2019 2,000 tons 11/1/2020 2,000 tons
Plus: Salt Purchases 01/2020 +5,000 tons 01/2021 +5,000 tons
Less: Usage 11/2019 – 04/2020 -5,000 tons 11/2020 – 04/2021 -5,000 tons
Est. Ending Inventory* 4/30/2020 2,000 tons 4/30/2021 2,000 tons
68
Village of Glenview, Illinois – 2020 Budget Public Works Department
Janitorial Supplies 531125 $55,000
Accounts for supplies needed for janitorial services to Village facilities such as light bulbs, paper products,
and sanitation supplies for Police, Village Hall, and Public Works. The 2020 budget is based on a three-
year average of expenditures.
Limestone 531135 $6,846
Accounts for the purchase and delivery services for limestone material which is used by Village staff for
property restorations.
Topsoil 531136 $1,520
Accounts for topsoil and sand used for property restorations.
Natural Gas 531145 $110,000
Accounts for the cost of natural gas to heat Village facilities. The 2020 budget is based on a three-year
average. The Village pays for natural gas at the Municipal Center, all five fire stations, Public Works, the
Capital Projects Trailer, Bess Hardware site, and the Echo Lift Station.
Operations Parts and Tools $0
Amounts previously budgeted in this account have been moved to the Operational Supplies (531155)
account for the 2020 budget.
Limestone Purchases
Tons used Unit Cost Total cost
2016 4,544 $18.40 $83,622
2017 3,518 $18.87 $66,401
2018 4,259 $19.17 $81,647
2019 4,250 $16.30 $69,275
2020 4,200 $16.30 $68,460
Limestone Fund Allocation
Fund Amount
Corporate (10%) $6,846
Water (80%) $54,768
Sanitary (10%) $6,846
2020 Budget $68,460
Topsoil Purchases
21-ton
truckload used
Unit
Cost Total cost
2016 40 $362.37 $14,495
2017 48 $393.17 $18,479
2018 35 $410 $14,357
2019 38 $400 $15,200
2020 38 $400 $15,200
Topsoil Fund Allocation
Fund Amount
Corporate (10%) $1,520
Water (80%) $12,160
Sanitary (10%) $1,520
2020 Budget $15,200
$90,596 $97,924 $83,004
$110,000 $110,000
$-
$50,000
$100,000
$150,000
2016 Actual 2017 Actual 2018 Actual 2019
Estimate
2020 Budget
Natural Gas
2016 - 2020
69
Village of Glenview, Illinois – 2020 Budget Public Works Department
Operational Supplies 531155 $110,980
Accounts for supplies for maintenance of facilities such as storage units, repair parts and replacement of
fitness equipment, light bulbs, paint and supplies, and moving supplies.
Description Justification Qty Unit Cost Total Cost
Street lighting repair parts Three-year average N/A N/A $50,000
Storm sewer parts and supplies Three-year average N/A N/A $20,000
Temporary storage unit Monthly cost 12 $290 $3,480
Repair and replacement of fitness
equipment Three-year average N/A N/A $5,000
Hardware and small tools for facilities
repairs Three-year average N/A N/A $7,500
Hardware and small tools for streets,
forestry and water and sewer operations Three-year average N/A N/A 10,000
Equipment parts, supplies and tools for
plumbing, HVAC and electrical repairs Three-year average N/A N/A $15,000
TOTAL $110,980
Refuse Carts 531186 $43,392
Accounts for the cost of new and replacement residential refuse carts and lids. The 2020 budget is based
on a three-year average, including 2019, of carts purchased and a review of existing inventory.
Safety Equipment 531205 $7,870
Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee
recommendations. This account also includes prescription safety glasses (per the Public Works Collective
Bargaining Agreement), first aid kits and supplies, gloves, protective eyewear, disinfectant supplies,
barricades, traffic cones, and high visibility safety vests. The 2020 budget is based on a three-year average.
Signs – Street & Traffic 531210 $20,000
Accounts for materials for street sign repairs and replacement including posts, anchors, sign blanks, and
reflective paper. The 2020 budget is based on a three-year average.
Traffic Control Supplies 531225 $2,000
Accounts for traffic calming devices and supplies such as speed boards, batteries, and thermoplastic. The
2020 budget is based on a three-year average.
Uniforms/Shoes 531230 $14,785
Accounts for the uniform and boot allowances for certain Public Works employees and special event and
seasonal shirts.
65-Gallon
Number of Carts
Purchased
Unit
Cost
Total
Cost
2017 250 $47.20 $11,802
2018 322 $44.55 $14,348
2019 275 $43.77 $12,036
2020 277 $46.00 $12,742
95-Gallon
Number of Carts
Purchased
Unit
Cost
Total
Cost
2017 350 $49.23 $17,230
2018 690 $52.60 $36,300
2019 450 $49.32 $22,192
2020 613 $50.00 $30,650
70
Village of Glenview, Illinois – 2020 Budget Public Works Department
# of
Employees Unit Cost Total cost
MEO uniform and boot allowance 23 $225 $5,175
Supervisor uniform and boot allowance 5 $275 $1,375
Superintendent uniform and boot allowance 2 $290 $580
Natural Resource Manager uniform and boot allowance 1 $275 $275
Staff uniforms and shoes 12 $500 $6,000
Facilities Supervisor, Lead Technician and Technician uniforms 3 $275 $825
Shirts for seasonal employees 1 $15 $15
Facilities Supervisor, Lead Technician, and Technician safety
shoes 3 $180 $540
TOTAL $14,785
Electricity 531235 $125,000
Accounts for electricity for street lights. This is a contract bid through the Northern Illinois Municipal
Electric Collaborative annually. Staff projects the annual budget based on a four-year average.
This item includes electricity for the Echo Lane lift station, the Harms Road pump station and the following
streetlights:
Yard Waste Stickers 531255 $4,500
Accounts for the cost of yard waste stickers. Stickers are resold to residents for proper disposal of
landscaping waste. The 2020 budget remains flat with prior year.
$127,672 $122,502 $118,940 $125,000 $125,000
$-
$50,000
$100,000
$150,000
$200,000
2016 Actual 2017 Actual 2018 Actual 2019
Estimate
2020 Budget
Electricity
2016 - 2020
Streetlights
Buttonwood and Swainwood
Harrison and Lehigh
Old Willow Road (siren)
Waukegan Road and Golf Road
Lehigh Avenue and Chestnut Avenue
Greenwood Road and Lake Avenue
Compass Road and Lehigh Avenue
Lake Avenue and Milwaukee Avenue
Huber Lane and Lake Avenue
Harrison Street and Lehigh Avenue
71
Village of Glenview, Illinois – 2020 Budget Public Works Department
Other Supplies/Tools 535050 $41,850
Accounts for mail box replacements and special events costs for decorations.
Description Justification Qty Unit Cost Total cost
Materials for the repair and
replacement of mail boxes (posts,
screws, etc) Three-year average N/A N/A $1,500
Mail box replacement
reimbursement Three-year average N/A N/A $350
Holiday decorations (i.e. wreaths,
replacement lights, banners, etc) Two-year average N/A N/A $40,000
TOTAL $41,850
Other Charges
Other Expenses $6,900
Accounts for meals related to shift work during major weather events ($1,700), I-pass replenishment ($200)
and unforeseen/unplanned departmental expenses as needed ($5,000).
Training 540300 $13,480
Accounts for the employee development and professional development in specific areas. The training not
only enhances the employees’ career, but maintains and develops additional skills for the benefit of the
organization and the residents served.
Professional seminars and management training includes courses for administrative staff including snow
and ice control, maintaining asphalt pavements, and labor and employee relations. The Annual Professional
Safety Training is from the Village's safety consultant. This is done on an annual basis to maintain skills
and compliance with industry safety standards.
Qty
Unit
Training
Cost
Subtotal
Training
Cost
Unit
Travel
Cost
Subtotal
Travel
Cost
Total Travel
& Training
Cost
ILCMA Conference 2 $150 $300 $350 $700 $1,000
Professional seminars and
management training 1 $2,500 $2,500 -- $2,500
APWA conference attendees 20 $35 $700 -- $700
APWA conference competitors 5 $60 $300 -- $300
Annual Professional Safety Training 5 $1,000 $5,000 -- $5,000
Illinois Public Service Institute
(three-year program) 2 $500 $1,000 $500 $1,000 $2,000
ICMA Webinars 1 $500 $500 -- $500
IASFM Conference 1 $430 $430 $50 $50 $480
Facilities equipment training 1 $1,000 $1,000 -- $1,000
TOTAL $13,480
Travel Reimbursement 540310 $1,000
Accounts travel expenses associated with local meetings. Staff estimates the 2020 expenditures will be
$1,000.
72
Village of Glenview, Illinois – 2020 Budget Public Works Department
Capital Outlay
Tree Planting Program 550150 $200,000
Accounts for the purchase of approximately 800 trees at an average cost of $250 per tree to replace dead or
diseased parkway trees throughout the Village. See tree removal program in the Contractual section above.
Interfund Charges
CERF Charges 560010 $392,486
Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of
vehicles and equipment used by the Public Works department.
FRRF Charges 560010 $109,091
Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources
for the major repairs and replacement of Village building components.
MERF Charges 560090 $475,216
Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of
Public Works fleet.
73
74
Police
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel 9,521,843 10,294,628 9,913,245 10,379,083 84,455
Contractual 616,597 642,072 553,656 660,640 18,568
Commodities 127,864 127,190 125,227 134,130 6,940
Other Charges 2,534,131 2,554,005 2,570,023 3,657,402 1,103,397
Interfund Charges 384,897 354,680 354,680 361,015 6,335
Police Total 13,185,331 13,972,575 13,516,831 15,192,270 1,219,695
Police Department Summary
Village of Glenview, Illinois ‐ 2020 Budget Police Department75
Police
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 7,198,732 7,905,133 7,656,637 7,849,426 (55,707)
511120 ‐ Part Time Salaries ‐ ‐ ‐ 150,000 150,000
511210 ‐ Overtime Salaries 619,028 675,000 610,000 656,918 (18,082)
511225 ‐ Reimbursed Overtime Salaries 64,490 70,000 70,000 70,000 ‐
511230 ‐ Holiday Pay 301,058 279,999 279,999 279,698 (301)
511240 ‐ Longevity Pay 66,540 70,160 69,065 65,953 (4,207)
511270 ‐ Vacation Buy Back 144,318 80,000 55,677 65,000 (15,000)
511280 ‐ Sick Buy Back 20,832 11,000 2,732 5,000 (6,000)
511285 ‐ Sick Leave Incentive 29,890 21,000 15,112 ‐ (21,000)
512110 ‐ Deferred Comp 5,049 5,160 5,268 5,289 129
514110 ‐ FICA Payments 137,070 153,798 125,941 158,321 4,523
514210 ‐ IMRF Payments 42,592 36,721 36,187 46,722 10,001
514410 ‐ Health Insurance 891,856 986,157 986,157 1,026,256 40,099
515300 ‐ Incentives And Recognition 389 500 470 500 ‐
Total Personnel 9,521,843 10,294,628 9,913,245 10,379,083 84,455
Contractual
521230 ‐ Medical Services 9,032 11,865 8,799 14,045 2,180
521290 ‐ Other Professional Service 116,308 113,750 93,270 121,407 7,657
521405 ‐ Crossing Guard Services 327,568 350,000 331,000 340,000 (10,000)
521540 ‐ Outside Litigation ‐ 15,000 20,000 17,500 2,500
522125 ‐ Dues, Memberships, Subscriptions 3,262 2,837 3,242 3,748 911
522140 ‐ Pagers And Radio 140,737 36,816 36,816 36,816 ‐
522150 ‐ Printing And Publishing 6,164 4,200 3,925 3,680 (520)
522155 ‐ Rentals 4,800 4,800 4,800 ‐ (4,800)
522230 ‐ Equipment Maintenance 4,243 7,665 5,600 9,721 2,056
522295 ‐ Vehicle Eqpt Maintenance & Rep 4,482 6,800 4,325 6,200 (600)
523020 ‐ Selections & Promotions ‐ 88,339 41,879 107,523 19,184
Total Contractual 616,597 642,072 553,656 660,640 18,568
Commodities
531010 ‐ Ammunition 9,004 8,000 5,000 8,000 ‐
531030 ‐ Batteries (Specialized)322 1,000 750 800 (200)
531140 ‐ Meeting Supplies 4,473 1,700 1,830 2,330 630
531230 ‐ Uniforms/Shoes 84,592 88,100 92,685 91,670 3,570
535050 ‐ Other Supplies/Tools 29,472 28,390 24,962 31,330 2,940
Total Commodities 127,864 127,190 125,227 134,130 6,940
Other Charges
540190 ‐ Other Expenses ‐ ‐ ‐ 5,000 5,000
540240 ‐ Pension Expense 2,470,705 2,448,009 2,496,235 3,496,051 1,048,042
540300 ‐ Training 52,009 88,020 59,812 120,908 32,888
540310 ‐ Travel Reimbursement 5,067 6,000 8,500 ‐ (6,000)
540320 ‐ DUI Court Fine Expenditures 6,350 11,976 5,476 35,443 23,467
Total Other Charges 2,534,131 2,554,005 2,570,023 3,657,402 1,103,397
Interfund Charges
560010 ‐ CERF Charges 161,207 162,559 162,559 164,612 2,053
560090 ‐ MERF Charges 219,771 192,121 192,121 196,403 4,282
560095 ‐ MERF‐Accident Charges 3,919 ‐ ‐ ‐ ‐
Total Interfund Charges 384,897 354,680 354,680 361,015 6,335
Police Total 13,185,331 13,972,575 13,516,831 15,192,270 1,219,695
Police Department Line Item Budget
Village of Glenview, Illinois ‐ 2020 Budget Police Department76
Village of Glenview, Illinois – 2020 Budget Police Department
Police Department
The Glenview Police Department provides quality law enforcement services to residents and business and provides them with a safe and secure environment that fosters a sense of security. The Police Department services include crime investigations, juvenile crime investigations, patrol operations, traffic and parking enforcement, and crime prevention education.
The Police Department is staffed with 70 sworn positions (including a Chief, 2 Deputy Chiefs, 4 Commanders, 11 Sergeants and 52 Police Officers). Additionally, the Police Department employs two Public Service Officers, a Property Evidence Officer, a Social Worker and an Administrative Assistant to the Chief.
Personnel Expenditures Regular Salaries 511110 $7,849,426 Accounts for the salary expense for union police officers per the Police Union contract and the non-union
full-time Police Department employees allocated to the Corporate Fund. The 2020 budget includes a 2.5%
increase for all positions.
Position Corp Fund Commuter Fund
Police Chief 100% -
(2) Deputy Police Chief 100% - Administrative Assistant to Police Chief 100% - (4) Police Commander 100% -
(11) Police Sergeant 100% -
(52) Police Officer 100% - Property Evidence Officer 100% -
(2) Public Service Officers 090% 10%
Social Worker 100% - Part Time Salaries $150,000 Accounts for the estimated salaries for new part-time police officers.
Overtime Salaries 511210 $656,918 Accounts for overtime salaries for non-exempt Police Department employees that primarily results from the commitment to maintain appropriate staffing levels. Overtime pay is also an essential element in sustaining the minimum number of personnel during unscheduled occurrences. Examples of such
circumstances include sick time, officer injury, unforeseen court delays, etc. Furthermore, overtime is unavoidable due to ongoing investigations, mandatory court appearances, training, vacations, and incidents that may take place towards the end of an officer’s shift. The overtime trend from 2016-2019 is as follows:
738,097 657,758 619,028 610,000 656,918
0
200,000
400,000
600,000
800,000
2016 Act.2017 Act.2018 Act.2019 Est.2020 Budget
Overtime $
77
Village of Glenview, Illinois – 2020 Budget Police Department
Reimbursed Overtime 511225 $70,000 Accounts for the overtime salary expense that is expected to be covered/reimbursed by outside parties that have requested police presence for their event and will pay for that service through an invoice issued by the Village. The overtime trend from 2016-2019 is as follows:
Holiday Pay 511230 $279,698 Accounts for the costs of 96 hours of holiday pay for Police Officers in accordance with the Police Union Contract and 56 hours of holiday pay for Sergeants at their base hourly rate Longevity 511240 $65,953 Longevity is paid to Police Officers per the union contract with 7 or more years of service (29 employees)
and Police Department non-union non-exempt employees per the employee handbook with 7 or more years of service hired prior to 7/17/2012 (12 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 1.9% based on prior year change. Longevity is allocated across funds in the same proportions as regular salaries.
Vacation Buy Back 511270 $65,000 Accounts for the vacation time compensation paid to Police Department employees for a certain number of accrued and unused vacation hours in accordance with the Police Union contract and the Employee Handbook. The 2020 budget is based on a three-year trend.
Sick Buy Back 511280 $5,000 Accounts for the sick time compensation paid to Police Department employees for a certain number of accrued and unused sick hours in accordance with the Police Union contract and the Employee Handbook. The 2020 budget is based on a three-year trend.
Sick Leave Incentive 511285 $0 This was part of the Collective Bargaining Agreement and had a sunset clause of 12/31/2018, which was paid out in 2019.
Deferred Compensation 512110 $5,289 Accounts for the deferred compensation given to the Police Chief at 3% of his base salary. FICA Payments 514110 $158,321 Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments for Salaries,
Deferred Compensation, Holiday Pay and Longevity. All Police Department employees are subject to Medicare only while non-sworn employees are subject to Social Security and Medicare.
57,515
80,235
64,490 70,000 70,000
0
20,000
40,000
60,000
80,000
100,000
2016 Act.2017 Act.2018 Act.2019 Est.2020 Budget
Reimbursed Overtime $
78
Village of Glenview, Illinois – 2020 Budget Police Department
IMRF Payments 514210 $46,722 Accounts for the employers share of IMRF Pension Contributions for non-sworn Police Department staff. The 2020 rate is 12.27% of IMRF wages (salaries, OT wages, deferred compensation and longevity). Health Insurance 514410 $1,026,256 Accounts for the Health Insurance coverage for all full-time Police Department employees. The Village
offers employees choices among three plans which include two HMO options and one PPO option. In 2020, the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of plan design changes. Incentive and Recognition 515300 $500 Accounts for the expenses associated with Police academy graduation, retirements and promotions.
Contractual Expenditures Medical Services 521230 $14,045 Accounts for hospital medical services for prisoners, quadrennial police physical exam program with stress test and the annual Northern Illinois Police Alarm System (NIPAS) member’s physical as provided for in the Union Contract and Employee Handbook
Description Qty Unit Cost Total
Hospital medical services for prisoners 1 $1,000 $1,000
Quadrennial Police physical program – with stress test 19 $591 $11,229
Lead testing for Range Officers 7 $175 $1,225
Annual NIPAS Physical 1 $591 $591
TOTAL $14,045 Other Professional Services 521290 $121,047 Accounts for the service fees for outside firms and agencies that support the work of the Police Department.
Description Amount
Agency 360 Field Training Officer (FTO) paperless program $3,400
Animal kennel services $1,800
Beast Evidence Collection annual fee $1,214
Children's Advocacy Center annual fee $3,150
Criminal Investigations Car Rentals $500
Criminal Investigations GPS Trackers $1,000
Critical Reach Crime Bulletin annual fee $685
Evaluation and Count of Property Room Inventory (one-time expense) $8,500
Experian annual user fee $330
Law Enforcement Agencies Data System (LEADS On-Line) annual fee $4,400
LEAD Text-a-Tip mobile phone crisis intervention reporting service annual fee $3,397
Miscellaneous professional services to include funeral home transports, towing services, and cleaning $3,500
North Regional Major Crimes Task Force (NORTAF) annual fee $5,650
Northern Illinois Police Alarm System (NIPAS) annual fee $6,500
Northern Illinois Police Alarm System (NIPAS) language interpretation line annual fee $1,500
Northeastern Illinois Regional Crime Laboratory (NIPCL) annual membership fee $63,835
79
Village of Glenview, Illinois – 2020 Budget Police Department
Description Amount
Police social services Glenview resident assistance $872
TOPS Program $4,800
West/Clear Thomson Reuters background check annual fee $6,374
TOTAL $121,407
Crossing Guard Services 521405 $340,000 Accounts for the yearly contract with Andy Frain Services, Inc., to provide Crossing Guard services within the Village. On May 21, 2019, the Village Board authorized a three-year contract with two optional one-year renewals. These services were previously included in the Other Professional Services line item.
Outside Litigation 521540 $17,500 Accounts for the cost of labor attorneys for union negotiations, personnel matters and special projects. The Police Union contract expired in 2018. Negotiation costs are estimated to be $10,000 or 40 hours at a rate of $250/hour. Personnel matters and special projects costs are estimated at $7,500 or 30 hours at a rate of
$250/hour.
Dues, Memberships, Subscriptions 522125 $3,748 Accounts for Police Department participation in various professional organizations. These organizational memberships provide services such as training and professional development.
Description Qty Unit Cost Total
ALICE re-certification fee 2 $10 $20
Arson Investigation Bulletin 1 $159 $159
Association of Police Social Workers 1 $60 $60
Center for Education & Law Enforcement Bulletin 1 $159 $159
COSTCO 1 $120 $120
Crain’s 1 $119 $119
Glenview Lantern 1 $39 $39
Illinois Association of Chiefs of Police (ILACP) Chief 1 $200 $200
Illinois Association of Chiefs of Police (ILACP) Deputy Chief 2 $95 $190
Illinois Association of Property and Evidence Managers (IAPEM) 1 $35 $35
Illinois Citizen Police Academy Association 1 $100 $100
Illinois Division of International Association for Identification (IDIAI) 2 $25 $50
Illinois Law Enforcement Alarm System (ILEAS) 1 $240 $240
International Association of Chiefs of Police (IACP) Chief 1 - -
International Association of Chiefs of Police (IACP)
Deputy Chief 2 $190 $380
International Association of Property and Evidence (IAPE) 2 $50 $100
International City/County Management Association (ICMA) 2 $200 $400
International Law Enforcement Educators and Trainers Association (ILEETA) 3 $50 $150
National Association of Bunco Investigators (NABI) 1 $75 $75
National Association of School Resource Officers 1 $40 $40
National Association of Women in Law Enforcement (NAWLEE) 1 $100 $100
Northern Illinois Police Alarm System (NIPAS) annual meeting 3 $29 $87
80
Village of Glenview, Illinois – 2020 Budget Police Department
Description Qty Unit Cost Total
Northwest Police Academy 1 $50 $50
Police Executive Research Forum (PERF) Chief 1 $475 $475
Police Executive Research Forum (PERF) Deputy Chief 2 $200 $400
TOTAL $3,748
Pagers and Radio 522140 $36,816 Accounts for the Starcom radio annual user fee and radio equipment. The full user fee is $59,244 with Fire allocating $22,428 and Police allocating $36,816. The annual user fee is still yearly, however the equipment was a four year agreement with the final payment being made in 2018.
Printing and Publishing 522150 $3,680 Accounts for the printing of business cards, stationary, event signage, adjudication hearing forms, Police Department forms, taxi license printing, on-street permits and ordinance ticket printing.
Description Amount
Case jackets – used by Records $1,000
Expungement jackets – used by Records $135
Method of Appearance – Adjudication $320
Miscellaneous forms for use by Police Department $300
On-street parking permits $230
Overtime Slips $275
P-tickets for local ordinances $1,200
Taxi licenses $220
TOTAL $3,680 Rentals 522155 $0 Accounts for the (2) motorcycle annual lease payments of $2,400 each. Proposal to use DUI Funds to buy
out both Motorcycle leases in the amount of $20,506. Beginning in 2020, lease payments will be negated
moving forward. Equipment Maintenance 522230 $9,721 Accounts for the maintenance of equipment used in Police Department operations and enforcement.
Description Amount
Office equipment maintenance $325
Portable radio maintenance $1,000
STARCOM radio maintenance $4,446
Radar and speed cart repairs $1,000
Truck scale quarterly maintenance $2,750
Truck scale annual inspection $200
TOTAL $9,721 Vehicle Equipment Maintenance & Repairs 522295 $6,200 Accounts for the maintenance of after-market vehicle equipment and costs associated with vehicle markings. The budget of $6,200 reflects the average yearly payments made from this account.
81
Village of Glenview, Illinois – 2020 Budget Police Department
Selections & Promotions 523020 $107,523 Accounts for costs associated with new hires as well as interdepartmental promotions. There will be no Sergeant’s exam in 2020 (conducted in 2019 and only done every three years), so all costs are for new hires.
Description Quantity Unit Cost Total
Kentech Background Investigations 1 $60,000 $60,000
Police job advertisement 4 $100 $400
Police Polygraph 22 $175 $3,850
Police pre-certified PEAC (pre-employment Assessment Center) 2 $2,600 $5,200
Police entry level PEAC (pre-employment Assessment Center) 2 $2,600 $5,200
Police Psychological Evaluation 12 $625 $7,500
Police Pre-employment Physical (Health Endeavors) 10 $1,308 $13,080
Police Pre-employment vaccinations (as needed) 10 $95 $950
Police Testing – Collection of Applications (includes credit) 400 $3 $1,200
Police Testing – Administration of Test and Scoring 200 $35 $7,000
Police testing – Study Guides 100 $5 $500
EEO Report 1 $1,750 $1,750
Expedited pre-employment results as needed 3 $85 $255
State of Illinois Fingerprint Fees 22 $29 $638
TOTAL $107,523
Commodities
Ammunition 531010 $8,000 Accounts for ammunition for handguns and rifles and for duty and training purposes. Qty Unit Cost Total
.40 caliber ammunition for on-duty and training 1 $4,300 $4,300
223 ammunition for on-duty and training 1 $3,700 $3,700
TOTAL $8,000
Batteries Specialized 531030 $800 Accounts for the replacement batteries for the department issued gun mounted flashlights and Starcom replacement batteries for the portable radios.
Qty Unit Cost Total Specialized batteries for gun-mounted flashlights 100 $3.50 $350
Starcom replacement batteries 5 $90 $450
TOTAL $800 Meeting Supplies 531140 $2,330 Accounts for the meeting supplies for departmental and staff meetings as well as supplies for training
programs; $2,330 budgeted for 2020.
82
Village of Glenview, Illinois – 2020 Budget Police Department
Uniforms/Shoes 531230 $91,670 Accounts for the uniform and shoe allowance provided for eligible Police Department personnel per the Union contract or the Employee Handbook. Also includes ballistic vest replacement for officers, Northern Illinois Police Alarm System members and uniforms for new hires.
Qty Unit Cost Total
Evidence Technician Uniform Allowance 30 $950 $28,500
Exempt officers and detectives uniform allowance 15 $1,000 $15,000
Sergeant and Officers (non-evidence technician) uniform allowance 22 $750 $16,500
Officer ballistic vest replacement 7 $700 $4,900
Northern Illinois Police Alarm System Officer replacement vest 1 $2,500 $2,500
Northern Illinois Police Alarm System Officer replacement helmet 1 $1,000 $1,000
Uniforms for new officers 6 $3,500 $21,000
Public Service Officer Uniform Allowance 2 $550 $1,100
Police Academy Specialty Uniforms 6 $195 $1,170
TOTAL $91,670 Other Supplies/Tools 535050 $31,330 Accounts for the supplies and tools used in the Police Department.
Amount
Animal supplies $2,000
Beast evidence collection $900
Camera supplies and Evidence equipment $1,000
Child safety seat supplies $1,000
Citizen’s Police Academy $1,600
Community Relations supplies $5,000
Defensive tactics equipment and supplies $500
Evidence collection supplies $6,000
Field Directory $1,080
First aid supplies $500
Flares and safety equipment $500
Hazardous materials protection and clean up equipment $1,500
In car printer receipt paper $1,000
Police Department Open House and Missing Children’s Day $4,000
Prisoner Disposable Blankets $750
Prisoner meals $2,000
Range Supplies $2,000
TOTAL $31,330
Other Charges Other Expenses 540190 $5,000 This account is intended to be used for unforeseen/unplanned departmental expenses as needed.
83
Village of Glenview, Illinois – 2020 Budget Police Department
Pension Expense 540240 $3,496,051 Accounts for the 2020 Village Police Pension Contribution to the Police Pension Fund. This employer contribution is funded through a separate line item on the 2019 Property Tax Levy. During 2018 and 2019, the Police and Fire Pension Boards, in cooperation with the Village Board, revised the Pension Funding Policy from a closed policy to an open policy. Previously their policy required the fund to be 90% funded
by 2040. However, the Boards have determined this closed method to be unsustainable due to extreme
escalations in annual Village contribution leading up to 2040. The change to the new open funding policy accounts for $795,000, or 81% of the increase of approximately $1,000,000 but will stabilize the annual contribution over time while still achieving a funding percentage of approximately 87% by 2040 due to the positive result of compounding interest and a decreasing pension liability.
Training 540300 $120,908 Accounts for employee and professional development in specific areas. The training not only enhances the employees’ career, but maintains and develops additional skills for the benefit of the organization and the residents served.
Description Qty
Unit Training Cost
Subtotal Training Cost
Unit Travel Cost
Subtotal Travel Cost
Total Travel & Training Cost Accident Investigation training I & II 2 $1,200 $2,400 $115 $230 $2,630
Advanced Interview and Interrogation 4 $125 $500 $115 $460 $960
Arrest and Control tactics 2 $450 $900 $750 $1,500 $2,400
Basic Evidence & Crime Scene Photography 2 $399 $798 $115 $230 $1,028
Basic Interview and Interrogation 4 $400 $1,600 $115 $460 $2,060
Biological & Trace Evidence Workshop 2 $399 $798 $115 $230 $1,028 Blue Line Learning Group hazardous materials and blood borne pathogen training (on-line only) 70 $30 $2,100 - - $2,100 Civilian personnel training, public service
officers, and property evidence officer (on-line only) 4 $250 $1,000 $52 $208 $1,208 Court Smart monthly training (on-line only) 70 $50 $3,500 - - $3,500
CPR Training 1 $1,100 $1,100 - - $1,100
Field Training Officer training 4 $275 $1,100 $115 $460 $1,560
Firearms training and development 4 $675 $2,700 $752 $3,008 $5,708
Homicide Investigators Association Conference 3 $225 $675 $78 $234 $909
Homicide Investigators Course 2 $250 $500 $115 $230 $730
Illinois Association of Chief of Police Conference (ILACP) 2 $370 $740 - - $740
Illinois Division of the International Association for Identification (IDIAI) conference 3 $400 $1,200 $78 $234 $1,434 Illinois Tactical Officers Association conference (ITOA) 4 $325 $1,300 - - $1,300 International Association of Chiefs of Police conference (IACP) 2 $475 $950 $1,275 $2,550 $3,500
International Law Enforcement Educators and
Trainers Association (ILEETA) conference 2 $420 $840 $1,100 $2,200 $3,040
Lexipol Policy Manual 70 $70 $4,900 - - $4,900
84
Village of Glenview, Illinois – 2020 Budget Police Department
Description Qty
Unit Training Cost
Subtotal Training Cost
Unit Travel Cost
Subtotal Travel Cost
Total Travel & Training Cost
Lexipol Procedural Manual 1 $1,367 $1,367 - - $1,367 National Law Enforcement Training on Child Exploitation conference 2 $650 $1,300 $1,450 $2,900 $4,200
New Recruit Law Enforcement/Family training 12 $50 $600 - - $600
New World Conference 1 $1,200 $1,200 $1,800 $1,800 $3,000
North East Multi-Regional Training (NEMERT) association 70 $95 $6,650 - - $6,650
Northwest Police Academy training 16 $25 $400 - - $400 Northwestern University Center for Public Safety School of Staff and Command 2 $4,000 $8,000 $750 $1,500 $9,500 Northwestern University Center for Public Safety Supervision of Police Personnel 4 $1,000 $4,000 $260 $1,040 $5,040
Peer Support Group training 5 $250 $1,250 $52 $260 $1,510
Police academy for new hires 6 $3,500 $21,000 - - $21,000
Police Executive Research Forum (PERF) Conference 2 $450 $900 $1,800 $3,600 $4,500
Police Law Institute monthly legal update fee 70 $125 $8,750 - - $8,750 Public Safety Peer Support Association National Conference 4 $475 $1,900 $1,429 $5,716 $7,616
Report Writing Development 8 $180 $1,440 - - $1,440
SUV Driver training 10 $335 $3,350 $15 $150 $3,500
TOTAL $120,908 Travel Reimbursement $0 Previously travel costs associated with training were budgeted and recorded in this account. In 2020, travel costs associated with training are included in the training account. DUI Court Fine Expenditures 540320 $35,443 Accounts for equipment and training used in the enforcement of impaired driving. This includes Drug Recognition Enforcement training and certification courses, as well as buying out the lease of two previously leased motorcycles as well as motorcycle officer training.
Description Qty
Unit Training Cost
Subtotal Training Cost
Unit Travel Cost
Subtotal Travel Cost
Total Travel & Training Cost
Drug Recognition Re-Certification 1 $500 $500 $1,437 $1,437 $1,937 Drug Recognition Enforcement (DRE) Investigation School 1 $2,500 $2,500 $850 $850 $3,350
Police Motorcycles (buy out lease) 2 $10,253 $20,506 - - $20,506
Police Motorcycle Officer training 2 $1,595 $3,190 $1,900 $3,800 $6,990
Police Motorcycle Officer uniforms 2 $1,330 $2,660 - - $2,660
TOTAL $35,443
85
Village of Glenview, Illinois – 2020 Budget Police Department
Interfund Charges CERF Charges 560010 $164,612 Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Police Department. MERF Charges 560090 $196,403 Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Police Department fleet.
86
Fire
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel 10,865,673 11,106,481 11,587,036 11,498,043 391,562
Contractual 309,473 354,454 336,840 270,520 (83,934)
Commodities 218,830 256,751 256,751 285,613 28,862
Other Charges 4,076,231 4,075,522 4,154,864 5,270,263 1,194,741
Capital Outlay ‐ ‐ ‐ 28,000 28,000
Interfund Charges 1,126,657 1,172,137 1,174,137 1,245,976 73,839
Fire Total 16,596,864 16,965,345 17,509,628 18,598,415 1,633,070
Fire Department Summary
Village of Glenview, Illinois ‐ 2020 Budget Fire Department87
Fire
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel ‐
511110 ‐ Regular Salaries 8,482,361 8,624,214 8,762,514 8,848,373 224,159
511210 ‐ Overtime Salaries 786,476 897,506 1,229,012 959,845 62,339
511230 ‐ Holiday Pay 198,096 194,681 190,737 196,866 2,185
511240 ‐ Longevity Pay 89,595 94,936 92,587 94,413 (523)
511270 ‐ Vacation Buy Back 51,783 20,000 35,010 40,000 20,000
511280 ‐ Sick Buy Back 5,778 8,000 8,696 10,000 2,000
512110 ‐ Deferred Comp 4,729 4,860 4,897 4,524 (336)
514110 ‐ FICA Payments 138,475 146,046 147,431 153,371 7,325
514210 ‐ IMRF Payments 11,088 8,713 8,627 11,361 2,648
514410 ‐ Health Insurance 1,097,292 1,107,525 1,107,525 1,179,290 71,765
Total Personnel 10,865,673 11,106,481 11,587,036 11,498,043 391,562
Contractual
521230 ‐ Medical Services 40,222 43,635 43,635 43,635 ‐
521290 ‐ Other Professional Service 88,684 162,520 162,520 107,720 (54,800)
521540 ‐ Outside Litigation ‐ 21,500 12,500 12,500 (9,000)
522125 ‐ Dues, Memberships, Subscriptions 827 1,840 1,495 2,600 760
522140 ‐ Pagers And Radio 133,862 22,428 22,428 22,428 ‐
522145 ‐ Postage 581 550 550 550 ‐
522230 ‐ Equipment Maintenance 31,742 59,132 59,132 62,335 3,203
523020 ‐ Selection & Promotions 13,554 42,849 34,580 18,752 (24,097)
Total Contractual 309,473 354,454 336,840 270,520 (83,934)
Commodities
531015 ‐ Appliances 1,321 1,250 1,250 1,250 ‐
531110 ‐ General Office Supplies 563 4,000 4,000 4,000 ‐
531125 ‐ Janitorial Supplies 12,652 12,300 12,300 20,800 8,500
531155 ‐ Operational Supplies 4,807 5,000 5,000 5,000 ‐
531180 ‐ Quartermaster Supplies 90,962 95,885 95,885 103,163 7,278
535050 ‐ Other Supplies/Tools 108,525 138,316 138,316 151,400 13,084
Total Commodities 218,830 256,751 256,751 285,613 28,862
Other Charges
540190 ‐ Other Expenses ‐ ‐ ‐ 5,000 5,000
540240 ‐ Pension Expense 4,048,725 4,027,492 4,106,834 5,213,253 1,185,761
540300 ‐ Training 27,507 48,030 48,030 52,010 3,980
Total Other Charges 4,076,231 4,075,522 4,154,864 5,265,263 1,189,741
Capital Outlay
550020 ‐ Furniture & Fixtures ‐ ‐ ‐ 28,000 28,000
Total Capital Outlay ‐ ‐ ‐ 28,000 28,000
Interfund Charges
560010 ‐ CERF Charges 635,031 610,994 610,994 644,959 33,965
560040 ‐ FRRF Charges 135,851 123,152 123,152 179,072 55,920
560090 ‐ MERF Charges 353,749 437,991 437,991 421,945 (16,046)
560095 ‐ MERF‐Accident Charges 2,026 ‐ 2,000 ‐ ‐
Total Interfund Charges 1,126,657 1,172,137 1,174,137 1,245,976 73,839
Fire Total 16,596,864 16,965,345 17,509,628 18,598,415 1,633,070
Fire Department Line Item Budget
Village of Glenview, Illinois ‐ 2020 Budget Fire Department88
Village of Glenview, Illinois – 2020 Budget Fire Department
Fire Department
The Glenview Fire Department provides high quality fire suppression and emergency medical services to
residents and businesses residing in the Village of Glenview, Village of Golf, and unincorporated areas of
Cook County. The Fire Department services include emergency medical services, which provides rapid advanced life support response to emergency medical incidents; fire suppression and rescue, which responds to and mitigates a broad range of emergency situations including fires, hazardous materials incidents, below or above ground rescues, water and ice rescues and miscellaneous hazard investigations;
and administrative responsibilities, including managing the department’s financial matters, budget requests,
budget compliance, short term and long term goal development, relations with public and private entities, as well as personnel matters including, staffing, discipline and labor relations. The Fire Department is staffed with 81 positions (including two Deputy Fire Chiefs, four Fire Battalion
Chiefs, three Fire Captains, 12 Fire Lieutenants, 59 Firefighters/Paramedics and one Executive Assistant).
Personnel Expenditures
Regular Salaries 511110 $8,848,373
Accounts for salary expense for union Firefighters/Paramedics, Fire Lieutenants, and Fire Captains per the Fire Union Contract and the non-union full-time fire department employees. The 2020 budget includes a 2.5%
increase for all positions.
Overtime Salaries 511210 $959,845 The Fire Department currently staffs and operates two advanced life support (ALS) ambulances 24 hours a
day, one ALS ambulance 12 hours per day (7am to 7pm), and five ALS fire suppression apparatus. As part of our current staffing approach, overtime hirebacks are used daily to staff the 12 hour ALS ambulance and other personnel shortages that may occur.
Description Qty Unit Cost Total One additional FTE per shift ($59.51 x 12 hrs.) 365 days $714 $260,610 Additional leave/shift = 12-hr hire back ($59.51 x 12 hrs.) 365 days $714 $260,610
Additional OT based on 3.5 yr. trend (59.51 x 24 hrs.) 75 $1,429 $107,175
Acting Company Officer Pay 1 $31,104 $31,104
Admin OT (transports of apparatus / sp. details) 1 $17,328 $17,328
925,020 880,627 786,476
1,229,012 959,845
0
500,000
1,000,000
1,500,000
2016 Actual 2017 Actual 2018 Actual 2019 Est.2020 Budget
Overtime (511210)
2016 -2020
Overtime $
Position Corp Fund (2) Deputy Fire Chief 100%
(4) Fire Battalion Chief 100%
(3) Fire Captain 100%
(12) Fire Lieutenant 100% (59) Firefighter Paramedic 100%
Executive Assistant 100%
89
Village of Glenview, Illinois – 2020 Budget Fire Department
Description Qty Unit Cost Total Emergency Medical Services (EMS) 1 $27,262 $27,262 HAZMAT 1 $21,905 $21,905
Fire Investigations 1 $23,005 $23,005
Public Education (Fall Program / CPR / School Resp.) 1 $39,956 $39,956
Self-Contained Breathing Apparatus and Breathing Apparatus Systems (SCBA & BA) 1 $1,666 $1,666 Training 1 $73,217 $73,217
Technical Response Team 1 $27,388 $27,388
Dive Team 1 $34,375 $34,375
Wellness 1 $1,500 $1,500
Apparatus Maint. And Build Outs 1 $15,725 $15,725
Supervisor Training and Harassment Training 1 $7,380 $7,380
Unmanned Aircraft (Drone) 1 $9,639 $9,639
TOTAL $959,845
Holiday Pay 511230 $196,866 Accounts for the holiday pay that is 2.5% of base salary for Firefighters, Lieutenants, Captains and Battalion Chiefs per the union contract. This amount is paid out annually in one lump sum.
Longevity 511240 $94,413 Longevity is paid to Fire union employees with 7 or more years of service per the union contract (59 employees) and Fire Department non-union non-exempt employees with 7 or more years of service hired prior to 7/17/2012 per the Employee Handbook (1 employee). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the
annual September change in CPI. The estimated change in CPI is 1.9% based on prior year change.
Vacation Buy Back 511270 $40,000 Accounts for the vacation time compensation paid to Fire Department employees for a certain number of accrued and unused vacation hours in accordance with the Fire Union contract and the Employee Handbook.
The 2020 budget is based on a three-year trend.
Sick Buy Back 511280 $10,000 Accounts for the sick time compensation paid to Fire Department employees for a certain number of accrued and unused sick hours in accordance with the Fire Union contract and the Employee Handbook. The 2020
budget is based on a three-year trend.
Deferred Compensation 512110 $4,524 Accounts for the deferred compensation given to the Fire Chief at 3% of their base salary. FICA Payments 514110 $153,371 Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments for Salaries, Deferred Compensation, Holiday Pay and Longevity. All Fire Department employees are subject to Medicare while non-sworn employees are subject to both Social Security and Medicare. IMRF Payments 514210 $11,361 Accounts for the employers share of IMRF Pension Contributions for non-sworn Fire Department Staff. The 2020 IMRF rate is 12.27% of IMRF wages (salaries, OT wages and longevity). The 2020 rate is 28.6% higher than the 2019 rate of 9.54%.
90
Village of Glenview, Illinois – 2020 Budget Fire Department
Health Insurance 514410 $1,179,290 Accounts for the employer portion of health insurance coverage for eligible Fire Department participants. The Village offers employees choices among three plans which include two HMO options and one PPO
option. In 2020, the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of plan design changes. Contractual Expenditures Medical Services 521230 $43,635 Accounts for the annual fire
physical program, physicals and stress tests (required by contract Ages 40-49 every 3 years, Age 50 every year). Meets National Fire Protection Association
recommendations. Other Professional Services 521290 $107,720 Accounts for the service fees for outside firms and agencies that support the work of the Fire Department.
Description Amount Lutheran General Hospital Administrative Fee $1,000
Annual MABAS Division III Assessment $5,695
Ambulance Insurance Reimbursement Service $100,000
Emergency Medical Services Paramedic Licenses (25 members X $41 each) $1,025
TOTAL $107,720
Outside Litigation 521540 $12,500
Accounts for the cost of labor attorneys for union negotiations, personnel matters and special projects. The
Fire Union contract expires in 2019. Negotiation costs are estimated to be $10,000 or 40 hours at a rate of $250/hour. Personnel matters and special projects costs are estimated at $2,500 or 10 hours at a rate of $250/hour. Dues, Memberships, Subscriptions 522125 $2,600 Accounts for the Fire Department participation in various organizations. These organizational memberships provide services such as training and program donations; as well as supporting groups involved in community activities.
Description Amount Illinois Fire Chief’s Association Fee (Chief & DC & Dept. Assoc. Fees - Annual) $940 IL Dept. of Public Health Annual Ambulance Fee (5 Ambulances X $226 ea.) $1,130
American Heart Association membership Fee (Annual Dues) $100
Investigation – Strike Force Subscription (Annual Dues) $100
Training-IL Society of Fire Service Instructor Membership (Annual Dues) $55
Illinois Fire Service Admin. Professionals (IFSAP) Annual Membership (Annual Dues) $75
Great Lakes Fire Accreditation Managers (Annual Dues) $100
Drone Fees and Storage (Annual Fee) $100
TOTAL $2,600
Description Qty Unit Cost Total Stress Tests 31 $591 $18,321
Basic Physical (No Stress Test) 49 $456 $22,344
Tests and Titers (Based on past year
estimates) 1 $2,970 $2,970
TOTAL $43,635
91
Village of Glenview, Illinois – 2020 Budget Fire Department
Pagers and Radio 522140 $22,428 Accounts for the Starcom radio annual user fee of $59,244 (this fee is shared by the Fire Department at $22,248 and the Police Department at $36,816). The 2020 budget is significantly less than the 2018 budget
due to 2018 being the 4th and final lease payment for the Starcom radios.
Postage 522145 $550 Accounts for the Fire Department postage costs to send turnout gear/equipment out for repair. Equipment Maintenance 522230 $62,335 Accounts for the maintenance of equipment used in Fire Department operations. The 2020 budget includes an increase in Apparatus equipment due to power washing of vehicle underbody and annual application of rust inhibitor to reduce costly repairs as a result of corroded frame rails.
Qty Unit Cost Total
Administration – ChiComm Agreement (Radios) 1 $3,000 $3,000
Administration – STARCOM maintenance agreement 1 $3,702 $3,702
EMS – stretchers, defibrillator calibration and equipment 1 $5,600 $5,600
Apparatus and Equip – Ladder, Pump, generator testing 1 $28,965 $28,965
SCBA & BA Systems – Compressor maint, flow testing 1 $10,900 $10,900
Dive Team – Regulator maint, tank visual inspection 1 $3,468 $3,468
Vehicles – Headset and portable radio repairs 1 $3,000 $3,000
Fitness Equipment Maintenance (5 stations) 1 $2,500 $2,500
Drone Maintenance and Repair 1 $1,200 $1,200
TOTAL $62,335
Selections & Promotions 523020 $18,752 Accounts for recruitment/selection services, pre-employment physicals and psychological evaluations, polygraph testing and background checks. This account includes a maintenance fee for management or
reporting of testing results from current Lieutenant and Captain’s eligibility exams and is noted with a *.
Qty Unit Cost Total
LT and Captain Test Maint.* 1 $3,000 $3,000
Fire Background Check 15 $100 $1,500
Fire Polygraph 15 $175 $2,625
Fire Psychological Evaluation 5 $625 $3,125
Fire Pre-employment Physical 5 $1,308 $6,540
Fire Pre-employment Vaccinations (as needed) 9 $95 $855
Fire Pre-employment Fingerprinting 16 $28.25 $452
Fire Job Advertisement 4 $100 $400
Expedited Pre-Employment Results (as needed) 3 $85 $255
TOTAL $18,752
92
Village of Glenview, Illinois – 2020 Budget Fire Department
Commodities
Appliances 531015 $1,250 Accounts for the small appliances in the fire stations such as toasters, microwaves, etc.
Qty Unit Cost Total Kitchen items (dishes, flatware, etc.) 6 $25 $150 Cooking utensils 6 $40 $240
Plates and bowls 4 $100 $400
Toasters 3 $40 $120 Crockpot 4 $40 $160
Blenders 6 $30 $180
TOTAL $1,250 General Office Supplies 531110 $4,000 Accounts for the office supplies in the Fire Department and is based on a 3 year annual trend. Includes
misc. supplies for day to day operations (pens, pencils, folders, binders, flash drives, etc.).
Janitorial Supplies 531125 20,800 Accounts for the department cleaning supplies. State regulatory agencies (IDPH) require medical equipment to be cleaned and disinfected to a certain standard. Turn-out gear must be cleaned within
manufacturer’s recommendations to honor warranty. This includes stocking of supplies taken from facilities, formerly in the Facilities budget (toilet paper, paper towel, soaps, etc.) Amount based on estimate from Facilities. Operational Supplies 531155 $5,000 Accounts for the station maintenance supplies in the Fire Department budgeted at $1,000/station for five stations. Quartermaster 531180 $103,163
Accounts for the uniforms,
shoes, and other staff gear provided for each of the sworn Fire Department personnel in the union
contract or the Employee
Handbook. Other Supplies/Tools 535050 $151,400 Accounts for the supplies and tools used in the Fire Department operations. These are front line supplies and equipment used on a daily basis. The 2020 budget for Apparatus and Equipment includes the cost to replace one thermal imaging camera ($7,500) with a goal of replacing one each year for the next 5 years. The current units are losing their screen clarity and are reaching the end of their warranty. The budget for
SCBA & BA Systems has increased as a result of adding the cost of filters for each member’s CBRN
(chemical, biological, radiological, and nuclear) mask to be replaced. There is also a one-time cost to recalibrate and fit test the masks. See detailed table below.
Qty. Unit Cost Total
Personal Uniforms 80 ~$477 $38,169
Shoe/Station Boot Stipend 78 $100 $7,800 Turnout Gear – 16 per year 16 $2,452 $39,232
Miscellaneous Gear (Boots, Helmets, Gloves and repairs) 1 $13,962 $13,962 Turnout Gear Repairs 1 $4,000 $4,000
TOTAL $103,163
93
Village of Glenview, Illinois – 2020 Budget Fire Department
Function Amount
Admin/Maps/Knox/Detectors $14,700 EMS – Consumables (specialty dressings and laryngoscope blades) $3,000
EMS – Sharps Tubes $2,000 EMS – Disposable Gloves $2,000
EMS – Suction Units (5 units @ $950 each) $4,750 EMS – Replacement bags and Med Boxes $3,600
EMS – Oxygen $9,000 EMS – Replacement Immobilizers $750
EMS – Electric Clipper Heads $1,500 EMS – Hare Traction Splints $3,000
EMS – Zoll Equipment (SPO2 Sensors and 12 Lead Cables) $2,000 EMS – Zoll Batteries $1,000
EMS – Medical Equipment $2,500 EMS – Stryker Batteries $800
EMS – ECG Leads $2,500 Fire – Rescue Equipment (Axes/Shove Knives/Pike Poles) $4,500
Fire – Apparatus Cleaning Supplies (Vehicle Wash/Brushes/Pads/WD40) $4,200 Fire – Intake Valves (4” and 5”) $4,100
Fire – Salvage Tarps and Floor Runners $950 Fire – Saw Blades (Rotary Saw/Chainsaw and Reciprocating Saw) $2,594
Fire – Foam Class A and B $5,060 Fire – Batteries (Apparatus Flashlights) $5,000
Fire – Hose (15 lengths @ $350 each) $5,250 Fire – Nozzles (Trash and Attack) $4,005
Fire – Fittings and Reducers $740 Fire – Atmospheric Meters (3 meters @ Approx. $584) $1,750
Fire – Asst. Mounting Brackets and Hardware $3,000 Fire – Replacement Cribbing and Wedges $500
Fire – Tool Maint. Supplies (Wire Brushes, Abrasive Wheels, Oil, etc. 5 stations @ $600) $3,000 Fire – Hand Tool Replacements (Asst. Based on Age and Condition) $500
Fire – Replacement Foam Delivery Devices (Fog Nozzles/Horns and Eductors) $4,500 Fire – Replacement LED Floodlight $1,600
Fire – Fuel Cans (Saws and Extrication Power Units) $400 Fire – Gas Trac Meters $750
Fire – Thermal Imager $7,500 Fire – Replacement Apparatus Flashlights (4 @ $175 each) $700
Fire – Atmospheric Meter Calibration Station $1,500 Fire – Forcible Entry Equipment (Sledge Hammers/Pry Bars/Marrying Straps) $1,100
Facilities (Includes Maint. Supplies and Bedding Needs) $4,100
Fire Investigations (NFPA required texts 6 @ $150 each) $900 Public Education $7,000
SCBA & BA Systems $14,222
Training $2,586 Technical Rescue Team $1,988
Dive Team $900
Wellness $500 Drone Supplies and Tools (Includes Cloud Storage fees and Supplies) $2,900
TOTAL $151,400
94
Village of Glenview, Illinois – 2020 Budget Fire Department
Other Charges
Other Expenses $5,000 This account is intended to be used for unforeseen/unplanned departmental expenses as needed. Pension Expense 540240 $5,213,253 Accounts for the 2020 Village Fire Pension Contribution to the Firefighters’ Pension Fund. This employer
contribution is funded through a separate line item on the 2019 Property Tax Levy. During 2018 and 2019,
the Police and Fire Pension Boards, in cooperation with the Village Board, revised the Pension Funding Policy from a closed policy to an open policy. Previously their policy required the fund to be 90% funded by 2040. However, the Boards have determined this closed method to be unsustainable due to extreme escalations in annual Village contribution leading up to 2040. The change to the new open funding policy
accounts for $921,000, or 85% of the increase of approximately $1,100,000 but will stabilize the annual
contribution over time while still achieving a funding percentage of approximately 87% by 2040 due to the positive result of compounding interest and a decreasing pension liability.
Training 540300 $52,010 Accounts for the employee development and career-pathing in specific areas. The training not only enhances the employees’ career, but maintains and develops additional skills for the benefit of the organization, special teams and the residents served.
Qty
Unit Training Cost
Subtotal Training Cost
Unit Travel Cost
Subtotal Travel Cost
Total Travel & Training Cost Admin.- Fire Chief and Command
Officer Training (Asst. Classes / Seminars) 1 $1,000 $1,000 - - $1,000
Admin. – New World Conference 1 $1,000 $1,000 $3,000 $3,000 $4,000
EMS – Continuing Education (hours) 50 $60 $3,000 - - $3,000
EMS – PALS and ACLS 20 $100 $2,000 - - $2,000
EMS – CPR Recert. 7 $80 $560 - - $560
Fire – Invest. Strike Force 12 $45 $540 - - $540
Fire – Invest. Vehicle Fires 2 $745 $1,490 - - $1,490
MABAS 3 Training 1 $6,500 $6,500 - - $6,500
Fire – Smoke Divers OR Truck Ops 2 $1,500 $3,000 $1,261 $2,522 $5,522
Fire – Command / Comp. Off. 2 $2,100 $4,200 $1,261 $2,522 $6,722
Fire – RIT Technician 2 $1,600 $3,200 $1,261 $2,521 $5,721
Fire – Instructor Conf. 9 $75 $675 - - $675
Fire – Turnout Gear Symposium 1 $500 $500 - - $500
Fire – Incident Safety Officer 2 $380 $760 - - $760
Fire – Various Seminars 1 $5,000 $5,000 - - $5,000
Fire – Training Program Manager 2 $300 $600 - - $600
Fire – Tech Rescue Certification 1 $1,440 $1,440 - - $1,440
Fire – Dive Survival 2 $600 $1,200 - - $1,200
Fire - Wellness Recertification 2 $130 $260 - - $260
Fire – Wellness Cont. Educ. 4 $180 $720 - - $720
Fire – Ace Training 4 $75 $300 - - $300
Fire – Drone 3 $167 $500 - - $500
Fire – Drone (Specialist Courses) 3 $1,000 $3,000 - - $3,000
TOTAL $52,010
95
Village of Glenview, Illinois – 2020 Budget Fire Department
Capital Outlay
Furniture & Fixtures $28,000
Accounts for charges related to the replacement of worn and damaged furniture which has passed its useful life
expectancy.
Interfund Charges CERF Charges 560010 $644,959 Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of
vehicles and equipment used by the Fire department. There is speculation that the price of vehicles could go up an additional 4% due to the tariffs being proposed. We will monitor trends in this area and update once political direction has been finalized and the new costs have been reflected in pricing. FRRF Charges 560040 $179,072 Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. MERF Charges 560090 $421,945 Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of
Fire Department fleet.
Qty Unit Cost Total L-Shaped Desk 3 $2,000 $6,000
Chairs w/ Casters 55 $400 $22,000
TOTAL $28,000
96
Community Development
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel 1,919,506 1,834,245 1,795,577 1,935,852 101,607
Contractual 1,751,224 1,522,162 1,409,765 1,661,069 138,908
Commodities 5,116 8,470 6,970 8,620 150
Other Charges 35,718 35,435 34,170 44,281 8,846
Capital Outlay 14,000 ‐ ‐ ‐ ‐
Interfund Charges 28,829 42,753 42,753 35,317 (7,436)
Community Development Total 3,754,393 3,443,065 3,289,235 3,685,139 242,075
Community Development Department Summary
Village of Glenview, Illinois ‐ 2020 Budget Community Development Department97
Community Development
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 1,330,690 1,243,990 1,227,709 1,295,713 51,723
511120 ‐ Part Time Salaries 75,719 119,419 115,049 127,067 7,648
511130 ‐ Temporary/Seasonal Salaries 23,230 28,000 26,240 19,400 (8,600)
511210 ‐ Overtime Salaries 2,254 ‐ ‐ 4,500 4,500
511240 ‐ Longevity Pay 4,835 4,810 4,810 5,242 432
511270 ‐ Vacation Buy Back 37,035 28,000 11,715 18,000 (10,000)
511280 ‐ Sick Buy Back 4,071 5,500 4,279 7,500 2,000
512110 ‐ Deferred Comp 3,026 2,268 2,285 2,325 57
512120 ‐ Auto Allowance 4,034 2,880 2,902 2,880 ‐
514110 ‐ FICA Payments 108,209 108,182 105,912 112,557 4,375
514210 ‐ IMRF Payments 167,924 122,548 126,028 170,431 47,883
514410 ‐ Health Insurance 158,479 168,648 168,648 170,237 1,589
Total Personnel 1,919,506 1,834,245 1,795,577 1,935,852 101,607
Contractual
521170 ‐ Business Retention ‐ Econ Dev 72,405 76,780 74,890 251,500 174,720
521270 ‐ Traffic Engineering Services 32,816 25,000 24,000 40,396 15,396
521290 ‐ Other Professional Service 477,514 203,898 194,498 200,750 (3,148)
521295 ‐ Engineering Services 392,288 440,802 438,302 481,970 41,168
521315 ‐ Building, Plan Review & Inspection Services 750,569 740,000 646,897 642,769 (97,231)
522125 ‐ Dues, Memberships, Subscriptions 17,459 24,582 19,078 28,834 4,252
522150 ‐ Printing And Publishing 8,174 11,100 12,100 14,850 3,750
Total Contractual 1,751,224 1,522,162 1,409,765 1,661,069 138,908
Commodities
531230 ‐ Uniforms/Shoe 1,951 1,870 1,770 1,520 (350)
535020 ‐ Books, Pamphlets, Materials 1,354 5,000 3,600 5,500 500
535050 ‐ Other Supplies/Tools 1,811 1,600 1,600 1,600 ‐
Total Commodities 5,116 8,470 6,970 8,620 150
Other Charges
540050 ‐ Commissions 19,265 18,940 19,250 19,940 1,000
540190 ‐ Other Expenses ‐ ‐ ‐ 5,000 5,000
540280 ‐ Reimbursable Expense 3,458 ‐ ‐ ‐ ‐
540300 ‐ Training 12,993 10,495 10,495 18,781 8,286
540310 ‐ Travel Reimbursement 2 6,000 4,425 560 (5,440)
Total Other Charges 35,718 35,435 34,170 44,281 8,846
Capital Outlay
550040 ‐ Building Improvements 14,000 ‐ ‐ ‐ ‐
Total Capital Outlay 14,000 ‐ ‐ ‐ ‐
Interfund Charges
560010 ‐ CERF Charges 6,528 5,341 5,341 4,955 (386)
560090 ‐ MERF Charges 22,301 37,412 37,412 30,362 (7,050)
Total Interfund Charges 28,829 42,753 42,753 35,317 (7,436)
Community Development Total 3,754,393 3,443,065 3,289,235 3,685,139 242,075
Community Development Department Line Item Budget
Village of Glenview, Illinois ‐ 2020 Budget Community Development Department98
Village of Glenview, IL – 2020 Budget Community Development Department
Community Development Department
The Glenview Community Development (“CD”) Department provides various development, building and
engineering related services including economic development, land use planning, building permits, building
and engineering plan review and inspections, engineering design and capital project management. These
functions are accounted for in several Village Funds (Corporate Fund, Special Tax Allocation Fund,
Glenview Water Fund, Glenview Sanitary Fund, Wholesale Water fund, Commuter Parking Fund, Glen
Capital Projects Fund and Motor Fuel Tax Fund).
The CD Department is staffed with 15 FT and 8 PT positions (including a Director, Management Analyst,
Planning Division Manager, Inspectional Services Division Manager, Engineering Division Manager,
Village Engineer, Plan Review Manager, Development Center Manager, Engineering Project Manager,
Engineering Assistant, Fire Inspector, (2) Senior Planners, (2) Sanitarians, (6) part-time Fire Inspectors
and (2) part-time Permit Clerks). Approximately 25 contracted employees also perform engineering and
inspectional service functions within the CD Department.
Personnel Expenditures
Regular Salaries 511110 $1,295,713
Accounts for a portion of the salary expense for full-time CD employees. The 2020 budget includes a 2.5%
increase for all positions. The table below shows how the salaries are allocated across funds
Salary Allocation by Fund
Position Corp STAF Water Sanitary Sewer
Director 48% 30% 15% 7%
Management Analyst I 100% - - -
Planning Division Manager 100% - - -
Inspectional Services Division Manager 100% - - -
Plan Review Manager 100% - - -
Development Center Manager 100% - - -
Engineering Division Manager 40% 20% 25% 15%
Engineering Project Manager 60% - 25% 15%
Village Engineer 60% - 25% 15%
Engineering Technician 60% - 25% 15%
Fire Inspector 100% - - -
(2) Senior Planners 100% - - -
(2) Sanitarians 95% - 5% -
Part Time Salaries 511120 $127,067
Accounts for the salary expenses for (6) part-time Fire Inspectors (2,600 total hours totaling $66,833), (2)
part-time Permit Clerks (2,080 total hours totaling $38,248), and an Administrative Intern (1,300 hours
totaling $21,986). The 2020 budget includes a 2.5% increase for these positions.
Temporary/Seasonal Pay 511130 $19,400
Accounts for Development Center Intern (360 hours totaling $5,400), and (2) Engineering Interns (1400
hours totaling $14,000).
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Village of Glenview, IL – 2020 Budget Community Development Department
Overtime Salaries 511210 $4,500
Accounts for overtime costs ($4,500) of non-exempt CD staff performing health and building inspections
for special events conducted after normal business hours.
Longevity Pay 511240 $5,242
Longevity amount is paid to CD non-exempt employees with 7 or more years of service hired prior to
7/17/2012 per the Employee Handbook (3 employees). Longevity amounts are included in union contracts
and the employee handbook at a specific point in time and are increased annually based on the annual
September change in CPI. The estimated change in CPI is 1.9% based on prior year change. Longevity is
allocated across funds in the same proportions as regular salaries.
Vacation Buy Back 511270 $18,000
Accounts for the vacation time compensation paid to CD department employees for a certain number of
accrued and unused vacation hours in accordance with the Employee Handbook. The 2020 budget is based
on a three-year trend.
Sick Buy Back 511280 $7,500
Accounts for the sick time compensation paid to CD department employees for a certain number of accrued
and unused sick hours in accordance with the Employee Handbook. The 2020 budget is based on a three-
year trend.
Deferred Compensation 512110 $2,325
Accounts for the deferred compensation given to the Director at 3% of base salary. Deferred compensation
is allocated across funds in the same proportions as regular salaries.
Auto Allowance 512120 $2,880
Accounts for the auto allowance given to the Director per the Employee Handbook. Auto allowance is
allocated across funds in the same proportions as regular salaries.
FICA Payments 514110 $112,557
Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%) payments applied to the
FICA Wages (salaries, vacation and sick buy back, deferred compensation and auto allowance).
IMRF Payments 514210 $170,431
Accounts for a portion of the employers share of the Illinois Municipal Retirement Fund (IMRF) Pension
Contributions. The 2020 employer rate is 12.27% of IMRF wages which include salaries, OT wages,
vacation and sick buy back, longevity and deferred compensation. The 2020 rate is 28.6% higher than the
2019 rate of 9.54%.
Health Insurance 514410 $170,237
Accounts for a portion the health insurance coverage for eligible participants in the AS department. The
Village offers employees choices among three plans which include two HMO options and one PPO option.
In 2020, the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a
result of plan design changes.
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Village of Glenview, IL – 2020 Budget Community Development Department
Contractual Expenditures
Business Retention 521170 $251,500
This account includes costs for
services related to retaining
and/or growing the business
environment in Glenview.
CNSCVB
The membership for Chicago
North Shore Convention and
Visitors Bureau (CNSCVB) allows Glenview hoteliers the opportunity to participate in a regional
advertising and networking.
Economic Development Advisor(s)
Resources for real estate/economic development initiatives per the direction of the Village Board.
Village/Chamber Business Support Services
Through an agreement, the Village and the Glenview Chamber of Commerce are coordinating annual
economic development and business support services. Services provided by the Chamber include
management and promotion of four (4) community events annually, maintenance of a commercial and
office property data base to enhance business retention and recruitment in Glenview, and the hosting of
educational and training events for the business community.
Economic Development Strategic Plan Implementation
In 2019 the Village issued an RFP to solicit proposals from reputable consultants who will gather data,
facilitate a Village assessment, and draft portions of the Village of Glenview’s Economic Development
Strategic Plan (EDSP). $20,000 in professional services is allocated toward the implementation of Plan
initiatives, as directed by the Village Board.
Community Engagement
The EDSP recommends community engagement enhancements ($105,000), which include data collection
($15,000), use of a community engagement website ($20,000) to gather public imput on major Village
intitiatives, development of a Village-wide branding strategy ($40,000), targeted surveys and focus groups
($10,000) to gauge public interest in topics, and public relations/marketing services ($20,000) to establish
community engagement policies.
Traffic Engineering Services 521270 $40,396
Accounts for the traffic engineering services
utilized by the department.
Traffic Committee
The Village’s Traffic Committee utilizes a
traffic engineer to review Village-wide
traffic calming concerns (i.e. speeding,
engineering design, intersection control,
traffic regulatory signage, parking regulations, sight distance evaluations, traffic studies, etc.). Studies and
analysis are neeed to address resident’s traffic concerns and attendance is often required at neighborhood
open houses to relay the results of a study.
Description Amount
CNSCVB Membership $66,500
Economic Development Advisor Consultant $10,000
Village/Chamber Business Support Services $50,000
Economic Development Strategic Plan Implementation $20,000
Community Engagement $105,000
TOTAL $251,500
Description Qty
Unit
Cost
Total
Cost
Traffic Committee 1 $20,000 $20,000
Solar Speed Boards 2 $5,200 $10,400
Traffic Engineering
Consultant 1 $9,996 $9,996
TOTAL $40,396
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Village of Glenview, IL – 2020 Budget Community Development Department
Solar Speed Boards
A one-time request for two (2) solar speed boards to rotate around residential public streets to educate
drivers on their speed compared to the speed limit.
Traffic Engineering Consultant
A traffic engineer reviews the traffic engineering studies submitted by applicants for proposed
developments to determine their impacts on the existing traffic conditions and may need to attend
Commission/Board meetings to answer questions. An estimated 15 studies are anticipated to be reviewed
in 2020 and a majority of these costs are passed through to developers.
Other Professional Services 521290 $200,750
Accounts for the service fees for outside firms and agencies that support the work of the Community
Development Department.
Inspectional Services Amount
Elevator Inspections (annual required inspections for safety compliance) $5,000
Administrative Law Judge Rulings (i.e. grass cutting, fencing, roof repairs,
etc.) $5,000
TOTAL INSPECTIONAL SERVICES $10,000
Planning
General Consulting (i.e. fiscal study reviews, surveyors, appraisals, etc.) $15,000
Appearance Code Updates (updates to existing regulations) $30,000
Development Center Floor Plan Evaluation Study (architectural design
services) $4,000
Historic Structures Survey (mapping and inventory of historic kit homes) $9,750
TOTAL PLANNING $58,750
Engineering
Development Advisor Services for the Economic Development Strategic Plan $100,000
National Pollutants Discharge Elimination System Annual Reporting (IEPA
required compliance report for stormwater discharges) $9,000
Community Rating System Reporting (updates confirming compliance with
floodplain requirements) $3,000
TOTAL ENGINEERING $112,000
Unplanned Requests
Professional services to address unforeseen initiatives (e,g, specialty
consulting services, planning services, engineering and traffic services,
surveys, plats, easements, environmental studies, etc.)
$20,000
TOTAL UNPLANNED REQUESTS $20,000
GRAND TOTAL $200,750
Engineering Services 521295 $481,970
Accounts for the outsourced professional services under the Baxter & Woodman contract to perform the
services in the table below. The Village began using Baxter & Woodman for various services in 2010.
Over the years, the services have expanded and/or contracted based on the Village’s needs. The 2020
budget is based on an estimate of approximately 975 engineering reviews for single-family, multifamily
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Village of Glenview, IL – 2020 Budget Community Development Department
and commercial properties and 1,050 engineering permit and drainage complaint inspections. A cost
increase based on the Consumer Price Index (CPI) growth is accounted in accordance with the contract.
Services Amount
Plan Reviews (Engineering plan compliance with standards and requirements) $290,300
Engineering Inspections (Confirming compliance with approved permits) $191,670
TOTAL $481,970
Building, Plan Review, and Inspection Services 521315 $642,769
Accounts for the outsourced professional services under the Safebuilt contract to perform the services in
the table below. The Village began using Safebuilt for these services in 2013. The contract was extended
in 2018 for another five years. The volume of services is projected and reflected in core permits, which are
associated with small and medium projects and large permits, which are major additions and new
developments. The 2020 budget is based on an estimate of approximately 1,950 plan reviews for the single-
family, multifamily and commercial properties and 9,550 building permit and complaint inspections.
Performance measures in the contract outline the cost for each task. A cost increase based on the Consumer
Price Index (CPI) growth is accounted in accordance with the contract.
Services Amount
Plan Reviews (building plan compliance with zoning and codes) $192,000
Building Inspections (confirming compliance with approved permits) $261,000
Code Enforcement (complaint-based zoning and code compliance inspections) $98,000
Permit Technicians (staffing in Development Center) $91,769
TOTAL $642,769
Dues and Subscriptions 522125 $28,834
Accounts for the CD Department participation in various organizations. These organizational memberships
provide services such as training, professional development and useful information.
Key: A – Administration, IS – Inspectional Services, P – Planning, E – Engineering
Description Qty Unit Cost Total Cost
A-American Planning Association/AICP (80%, 20% in STAF) 1 $560 $560
A-International City/County Management Association (80%, 20% in
STAF) 1 $160 $160
A-International City/County Management Association 1 $200 $200
A-Lambda Alpha Membership (80%) 1 $224 $224
A-International Council of Shopping Centers (ICSC) 1 $100 $100
A-Urban Land Institute (ULI) 1 $225 $225
A-Congress for the New Urbanism 1 $125 $125
A-Crain’s Business Magazine 1 $100 $100
A-Glenview North Shore Park Association annual dues (Lot 16) 1 $8,000 $8,000
IS-IL Environmental Health Association 2 $55 $110
IS-National Fire Protection Association 1 $1,600 $1,600
IS-Indoor Air Quality Association 1 $100 $100
IS-American Institute of Architect 1 $900 $900
IS-IL Department of Public Health 2 $175 $350
IS-International Code Council 3 $135 $405
IS-Northwest Building Officials and Code Administrators 6 $27 $160
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Village of Glenview, IL – 2020 Budget Community Development Department
IS-IL Association of Code Enforcement 4 $50 $200
IS-National Environmental 2 $130 $260
IS-International Department of Professional Regulations License 3 $225 $675
IS-Illinois Fire Inspector 1 $125 $125
IS-Suburban Building Officials Counsel 6 $75 $450
P-American Planning Association (APA) 3 $638 $1,915
P-International Council of Shopping Centers (ICSC) 2 $200 $200
P-Chicago Metropolitan Agency for Planning (CMAP) 1 $1,755 $1,755
E-American Civil Society of Engineers 2 $245 $490
E-Certified Floodplain Manager License 1 $50 $50
E-National Pollutant Discharge Elimination System Membership 1 $1,200 $1,200
E-North Branch Chicago River Watershed 1 $8,075 $8,075
E-Professional Engineering License 1 $120 $120
TOTAL $28,834
Printing and Publications 522150 $14,850
Accounts for printing of various supplies, including door hangers, 36 stampers, and inspection forms
($3,500), architectural plans ($1,600), and public notices in the local paper for Commission meetings and
bid requests ($9,750), most of which is reimbursable by the applicant proposing a development.
Commodities
Uniforms and Shoes 531230 $1,520
Accounts for 4 safety vests ($120) and 8 pairs of safety boots ($1,400) distributed to half of the staff each
year.
Books, Pamphlets, Materials 535020 $5,500
Accounts for code enforcement books/materials, training manuals, hand-outs for public, and Building
Safety month materials.
Other Supplies 535050 $1,600
Accounts for cameras, thermometers, testing supplies and various field supplies.
Other Charges
Commission 540050 $19,940
Accounts for secretarial services for the five (5) commissions (Plan, Appearance, Zoning Board of
Appeals, Historic Preservation, and Natural Resources) which is dependent on the number of commission
meetings that take place ($18,000). Additional items include commissioner training, Board/Commissioner
name plaques and memberships to Landmark Preservations Council of IL and IL Association of Historic
Preservation Commission.
Description Amount
Secretarial services for the five commissions $18,000
Commissioner training $1,500
Board/commissioner name plaques $350
Landmark Preservations Council membership $40
Association of Historic Preservation Commission membership $50
TOTAL $19,940
104
Village of Glenview, IL – 2020 Budget Community Development Department
Other Expenses 540190 $5,000
Accounts for unforeseen/unplanned departmental expenses as needed.
Training 540300 $18,781
Accounts for the training and travel costs for employee development and career-pathing in specific areas.
This training helps to maintain and develop additional skills for the benefit of the organization and the
residents served.
Key: A – Administration, IS – Inspectional Services, P – Planning, E – Engineering
Qty
Unit
Training
Cost
Subtotal
Training
Cost
Unit
Travel
Cost
Subtotal
Travel
Cost
Total
Travel &
Training
Cost
A - International City Management
Association (80%, 20% in STAF) 2 $288 $576 - -$576
A - National American Planning Conference
(80%, 20% in STAF) 1 $668 $668 $1,172 $1,172 $1,840
P - National American Planning Conference 2 $835 $1,670 $1,465 $2,930 $4,395
A - Department Training 3 $125 $375 - -$375
IS - Illinois Environmental Health
Association 2 $105 $210 $20 $40 $250
IS - Suburban Building Officials 6 $125 $750 $20 $120 $870
IS - Northwest Building Officials & Code
Admin. 6 $125 $750 $20 $120 $870
IS - Indoor Air Quality Conference 3 $75 $225 - -$225
IS - Skillpath Managerial Training 4 $200 $800 - -$800
IS - International Code Council 3 $135 $405 - -$405
IS - Illinois Association of Code Enforcement 10 $50 $500 $20 $200 $700
IS - Multi-Village Code Enforcement Seminar 1 $1,500 $1,500 - -$1,500
IS - Illinois Fire Association Fall Safety 1 $225 $225 $20 $20 $245
IS - National Fire Protection Association 1 $250 $250 - -$250
E - Project Management Profession Training 1 $1,500 $1,500 - -$1,500
E - Illinois Association of Floodplain
Managers 2 $550 $1,100 - -$1,100
E - Metropolitan Water Reclamation District
of Greater Chicago 4 $50 $200 - -$200
A/P - Chaddick/Municipal Design Review
Network 10 $30 $300 - -$300
A/P - Chicago Metro American Planning
Association 4 $65 $260 - -$260
A/P - State APA Conference 4 $375 $1,500 $15 $60 $1,560
A/P - International Council of Shopping
Centers 2 $400 $800 - -$800
TOTAL $6,841 $14,262 $1,480 $4,455 $18,781
Travel Reimbursement 540310 $560
Accounts for the travel costs reimbursed to employees including train tickets, parking and mileage.
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Village of Glenview, IL – 2020 Budget Community Development Department
Interfund Charges
CERF Charges 560010 $4,955
Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of
vehicles and equipment used by Community Development.
MERF Charges 560090 $30,362
Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of
Community Development fleet.
106
MERF
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Charges For Services 1,215,519 1,444,310 1,442,310 1,323,761 (120,549)
Investment Income 58 50 50 50 ‐
Other Revenues 113,277 128,250 114,082 113,250 (15,000)
Total Revenues 1,328,854 1,572,610 1,556,442 1,437,061 (135,549)
Expenditures
Personnel 427,326 407,045 409,507 437,521 30,476
Contractual 331,805 418,300 330,443 360,502 (57,798)
Commodities 527,692 664,765 546,424 562,070 (102,695)
Other Charges 1,695 6,825 3,010 3,500 (3,325)
Interfund Charges 78,053 75,319 75,319 72,718 (2,601)
Total Expenditures 1,366,570 1,572,254 1,364,703 1,436,311 (135,943)
Surplus/(Deficit)(37,716) 356 191,739 750 394
Municipal Equipment Repair Fund Summary
Village of Glenview, IL ‐ 2020 Budget MERF107
Revenues
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Charges for Service
480310 ‐ Fleet Maintenance Charges 1,212,440 1,439,310 1,439,310 1,320,761 (118,549)
480350 ‐ Charges for Services ‐ Library 3,079 5,000 3,000 3,000 (2,000)
Total Charges for Service 1,215,519 1,444,310 1,442,310 1,323,761 (120,549)
Investment Income
460120 ‐ Interest ‐ Investment 58 50 50 50 ‐
Total Investment Income 58 50 50 50 ‐
Other Revenues
440425 ‐ Reimbursements 832 ‐ 832 ‐ ‐
470930 ‐ Expense Reimbursement 8,251 8,250 8,250 8,250 ‐
470999 ‐ Miscellaneous Revenue 104,194 120,000 105,000 105,000 (15,000)
Total Other Revenues 9,082 8,250 9,082 8,250 ‐
Total MERF Revenues 1,328,854 1,572,610 1,556,442 1,437,061 (135,549)
Municipal Equipment Repair Fund Revenue Line Item Budget
Village of Glenview, IL ‐ 2020 Budget MERF108
Expenditures
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 267,966 276,774 278,853 280,966 4,192
511120 ‐ Part Time Salaries 15,653 ‐ ‐ ‐ ‐
511210 ‐ Overtime Salaries 38,344 36,500 35,000 35,000 (1,500)
511240 ‐ Longevity Pay 3,729 3,465 3,465 3,559 94
511270 ‐ Vacation Buy Back 4,836 3,300 3,888 4,150 850
514110 ‐ FICA Payments 24,808 24,483 24,572 24,876 393
514210 ‐ IMRF Payments 40,390 30,532 30,988 39,900 9,368
514410 ‐ Health Insurance 30,100 31,241 31,241 48,320 17,079
515700 ‐ Certification Pay 1,500 750 1,500 750 ‐
Total Personnel 427,326 407,045 409,507 437,521 30,476
Contractual
521290 ‐ Other Professional Services 331,500 415,000 328,543 360,147 (54,853)
522125 ‐ Dues/Memberships/Subscriptions 305 3,300 1,900 355 (2,945)
Total Contractual 331,805 418,300 330,443 360,502 (57,798)
Commodities
531100 ‐ Fuel 342,997 442,000 318,528 327,620 (114,380)
531230 ‐ Uniforms/Shoes 5,337 6,565 6,696 5,971 (594)
535050 ‐ Other Supplies/Tools 179,358 216,200 221,200 228,479 12,279
Total Commodities 527,692 664,765 546,424 562,070 (102,695)
Other Charges
540190 ‐ Miscellaneous Expense ‐ ‐ 2,010 ‐ ‐
540300 ‐ Training 1,695 6,825 1,000 3,500 (3,325)
Total Other Charges 1,695 6,825 3,010 3,500 (3,325)
Interfund Charges
560010 ‐ CERF Charges 60,147 60,167 60,167 57,376 (2,791)
560070 ‐ General Liability Insurance 15,189 12,469 12,469 12,787 318
560100 ‐ Risk Management Fixed Charges 2,717 2,683 2,683 2,555 (128)
Total Interfund Charges 78,053 75,319 75,319 72,718 (2,601)
Total MERF Expenditures 1,366,570 1,572,254 1,364,703 1,436,311 (135,943)
Municipal Equipment Repair Fund Expenditure Line Item Budget
Village of Glenview, IL ‐ 2020 Budget MERF109
Village of Glenview, IL – 2020 Budget Municipal Equipment Repair Fund
Municipal Equipment Repair Fund
Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The Village of Glenview, Illinois, has established a Maintenance Equipment Repair Fund (MERF) to account for the cost of labor, equipment, parts and contracted professional services. These resources are used to maintain and repair all of the Village’s vehicles and pieces of equipment, as well as the cost of fuel consumed by these assets. The Fleet Services staff, which includes a Supervisor and 2 Mechanic
Technicians, is responsible for the development, implementation and maintenance of a preventative
maintenance schedule for all vehicles and equipment, as well as all other repairs that are needed. Proper preventative maintenance is necessary to ensure all vehicles and equipment meets their full useful life expectancy.
The Charges for Services rendered through MERF are intended to cover the operating expenses of the Fleet
Services Division. The MERF fund balance is to be managed to a zero cash balance. Operating costs are an estimate and actual results may slightly fluctuate from the budget on an annual basis. Remaining fund balance at the end of the year is to be used toward the next years’ expenses.
Revenues
Charges for Services
Fleet Maintenance Charges 480310 $1,320,761 Accounts for charges for maintenance and repair of vehicles and equipment. These charges include an administration fee, labor, fuel, parts, and outside repairs billed to departments that use MERF services. The outside agencies include the Village of Golf Police Department, Glenview Park District, Glenview Library,
School District #34, Northern Illinois Public Safety Training Academy (NIPSTA), and Mutual Aid Box Alarm System (MABAS). Charges for Services – Library 480350 $3,000 Accounts for charges for maintenance and repair of vehicles and equipment for the Glenview Public
Library. These charges also include an administration fee, labor, fuel, parts, and outside repairs.
Investment Income Interest – Investment 460120 $50 Accounts for interest earned on cash within fund balance.
Other Revenues
Expense Reimbursement 470930 $8,250 Accounts for reimbursement of Cook County gasoline tax municipal rebate.
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Village of Glenview, IL – 2020 Budget Municipal Equipment Repair Fund
Miscellaneous Revenue 470999 $105,000 These charges include an administration fee, labor, fuel, parts, and outside repairs billed to outside agencies that use MERF services. The outside agencies include the Village of Golf Police Department, Glenview Park District, Glenview Library, School District #34, Northern Illinois Public Safety Training Academy (NIPSTA), and Mutual Aid Box Alarm System (MABAS).
Expenditures
Personnel Expenditures Regular Salaries 511110 $280,966 Accounts for the salary expense for Fleet Services employees. The 2020 budget includes a 2.5% increase
for the following positions.
Salary Allocation by Fund
Positions MERF Fleet Services Supervisor 100%
(2) Mechanic Technician 100%
Overtime Salaries 511210 $35,000 Accounts for overtime salary expense for non-exempt personnel. The 2020 budget is based on a three-year average. Longevity 511240 $3,559 Longevity is paid to non-exempt employees with 7 or more years of service hired prior to 7/17/2012 per the handbook. Longevity amounts are included in the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 1.9% based on the prior year change. Longevity is allocated across funds in the same proportions as regular salaries.
Vacation Buy Back 511270 $4,150 Accounts for the vacation time compensation paid to Village employees for a certain number of accrued and unused vacation hours in accordance with union contracts and the Employee Handbook. The 2020 budget is based on a three-year trend.
FICA Payments 514110 $24,876 Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity, and vacation buy back). IMRF Payments 514210 $39,900 Accounts for the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions related to the salaries, longevity, deferred compensation, and the Vacation Buy Back program for eligible employees. The 2020 employer rate is 12.27% of IMRF wages. The 2020 rate is 28.6% higher than the 2019 rate of 9.54%.
Health Insurance 514410 $48,320 Accounts for the employer portion of the Health Insurance coverage for eligible participants. The Village offers employees choices among three plans which include two HMO options and one PPO option. In 2020, the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of plan
design changes.
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Village of Glenview, IL – 2020 Budget Municipal Equipment Repair Fund
Certification Pay 515700 $750 Accounts for the lump sum payment of $250 to fleet employees who maintain an ASE Master Mechanic certification and an EVT certification. Contractual Expenditures Other Professional Services 521290 $360,147 Accounts for professional services for vehicle and equipment maintenance that the Village cannot provide
in a cost effective manner with its own staff and equipment (e.g., body work, car washing services, work requiring specialized diagnostic tools, etc.). The Village also utilizes professional services to provide all maintenance for light- and medium-duty vehicles, as it has one (1) local repair shop and one (1) dealership that provide these services at competitive rates.
Dues, Memberships, and Subscriptions 522125 $355 Accounts for the Fleet Services participation in various organizations. These organizational memberships
provide services such as training,
professional development and useful information. Commodities Fuel 531100 $327,620 The Village’s cost of fuel per gallon decreased between 2015 and 2016, however the cost of fuel increased in 2017 and continued that trend into 2018. In July of 2019, the State’s new gas tax went into effect and raised the price of gasoline by $0.19 and diesel by $0.24. The 2019 – 2020 figures are projections based on available data and historical fuel purchases.
Fuel Expenditures
Year Total billing by Fleet Services Fuel (Wholesale) Percentage of total Total gallons billed Average price per gallon (Wholesale)
2015 $1,462,999 $333,998 22.83% 151,138.71 $2.21
2016 $1,290,325 $250,960 19.45% 149,623.50 $1.68
2017 $1,300,337 $292,863 22.52% 137,609.30 $2.13
2018 $1,282,647 $305,974 23.85% 134,870.71 $2.27
2019 $1,291,103 $318,528 24.67% 140,701.17 $2.26 2020 $1,291,362 $327,620 25.37% 137,727.06 $2.38
Uniforms/Shoes 531230 $5,971 Accounts for the uniform and boot allowances for Fleet Services employees.
Amount
Uniform maintenance $4,731
Supervisor uniform allowance $275 Supervisor shoe allowance $190
Uniform allowance – 2 Mechanics @ $125 each $250
Shoe allowance – 2 Mechanics @ $262.50 each $525
TOTAL $5,971
Membership/Subscription Qty Unit Cost Amount
Municipal Fleet Managers Assoc. 3 $30 $90
National Association of Fleet Administration 1 $265 $265 TOTAL $355
112
Village of Glenview, IL – 2020 Budget Municipal Equipment Repair Fund
Other Supplies/Tools 535050 $228,479 Accounts for the cost of auto parts and supplies for in-house mechanical maintenance and repairs based on a three-year average ($227,279) and a tool allowance for mechanics ($1,200).
Other Charges Training 540300 $3,500 Accounts for the employee
development and professional
development in specific areas. The training not only enhances the employees’ career, but maintains and develops additional skills for the
benefit of the organization and the residents served.
Interfund Charges
CERF Charges 560010 $57,376 Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Fleet Services.
General Liability Insurance 560070 $12,787
Accounts for 2.07% of the Village’s general liability insurance premium costs allocated to MERF. Risk Management Fixed Charges 560100 $2,555 Accounts for 2.07% of the worker’s compensation insurance premium costs allocated to MERF.
Qty Unit Cost Amount
Certifications – ASE and EVT 3 $500 $1,500 Professional development seminars 1 $1,000 $1,000 Underground Storage Tank training 1 $1,000 $1,000
TOTAL 3,500
113
114
CERF
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Charges For Services 2,176,436 2,217,489 2,217,489 2,153,193 (64,296)
Intergovernmental 327,667 515,383 187,715 ‐ (515,383)
Investment Income 89,595 117,000 129,000 102,000 (15,000)
Other Revenues 53,909 61,900 30,935 78,600 16,700
Total Revenues 2,647,607 2,911,772 2,565,139 2,333,793 (577,979)
Expenditures
Commodities 208,105 321,147 317,321 262,239 (58,908)
Capital Outlay 938,890 2,241,432 942,751 3,167,968 926,536
Total Expenditures 1,146,995 2,562,579 1,260,072 3,430,207 867,628
Surplus/(Deficit)1,500,611 349,193 1,305,067 (1,096,414) (1,445,607)
Capital Equipment Replacement Fund Summary
Village of Glenview, IL ‐ 2020 Budget CERF115
Revenues
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Charges for Service
480320 ‐ CERF Charges 2,176,436 2,217,489 2,217,489 2,153,193 (64,296)
Total Charges for Service 2,176,436 2,217,489 2,217,489 2,153,193 (64,296)
Intergovernmental
450135 ‐ Grant Proceeds 327,667 515,383 187,715 ‐ (515,383)
Total Charges for Service 2,504,103 2,732,872 2,405,204 2,153,193 (579,679)
Investment Income
460120 ‐ Interest ‐ Investment 89,595 117,000 129,000 102,000 (15,000)
Total Investment Income 89,595 117,000 129,000 102,000 (15,000)
Other Revenues
470935 ‐ Sale of Fixed Assets 52,458 61,900 30,935 78,600 16,700
470999 ‐ Miscellaneous Revenue 1,451 ‐ ‐ ‐ ‐
Total Other Revenues 52,458 61,900 30,935 78,600 16,700
Total CERF Revenues 2,647,607 2,911,772 2,565,139 2,333,793 (577,979)
Capital Equipment Replacement Fund Revenue Line Item Budget
Village of Glenview, IL ‐ 2020 Budget CERF116
Expenditures
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Commodities
531065 ‐ Computer/Printer/Copier Peripherals 3,904 28,979 25,000 28,979 ‐
531080 ‐ Electronic Equipment & Supplies 86,846 117,821 117,974 75,454 (42,367)
531250 ‐ Workstation Components 117,355 174,347 174,347 157,806 (16,541)
Total Commodities 208,105 321,147 317,321 262,239 (58,908)
Capital Outlay
550015 ‐ Machinery & Equipment 59,605 99,218 192,817 89,653 (9,565)
550025 ‐ Vehicles 215,379 1,788,011 395,731 2,569,665 781,654
550035 ‐ Computer Servers 31,241 85,375 85,375 84,589 (786)
550080 ‐ System Improvements 632,664 268,828 268,828 424,061 155,233
Total Capital Outlay 938,890 2,241,432 942,751 3,167,968 926,536
Total CERF Expenditures 1,146,995 2,562,579 1,260,072 3,430,207 867,628
Capital Equipment Replacement Fund Expenditure Line Item Budget
Village of Glenview, IL ‐ 2020 Budget CERF117
Village of Glenview, IL – 2020 Budget CERF
Capital Equipment Replacement Fund
Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis.
The Capital Equipment Replacement Fund (CERF) accounts for the funds annually set aside for the timely
replacement of vehicles and equipment that meet the current business operations. Vehicles include all of the Village fleet for providing Village services and equipment includes computers, printers, copiers, data storage devices, scanners, and telecommunications equipment. The Village Board established a CERF policy in 2005 that recorded assets and contributions in accordance with GASB 34. The Board updated the
CERF policy in 2009, 2011, and again in 2017 to smooth annual contributions and to set a revised fund
balance level. The 2017 review of the CERF policy concluded that a lower accumulated reserve of 37% is suitable to maintain an adequate fund balance. The 2020 Budget calculated Charges for Services to the operating
departments using 37% of accumulated reserves as the fund balance target.
Revenues
Annual department Charges for Services are calculated amounts based on the accumulated reserve needs per asset, proceeds from the Sale of Assets, and Interest Income. The accumulated reserve needs are based on the determined life of an asset and replacement value. Charges for Services are budgeted by department. CERF Charges for Services will be expensed in the department operating budget and recorded as revenue in CERF. Assets begin to receive a CERF contribution in the year subsequent to purchase. Once an asset
is fully funded, no additional charges for service will be expensed. For purposes of this policy, “fully funded” shall mean that the Accumulated Reserve balance is equal to or greater than the asset’s replacement cost. Charges for Services CERF Charges 480320 $2,153,193 Accounts for monthly transfers from other Village funds to accumulate reserves to pay for asset
replacements in future years. CERF charges are calculated based on the Village’s policy of maintaining a fund balance of 37% of accumulated reserves. For the 2020 Budget, CERF will charge other Village Funds a total of $2,153,193 in order to maintain a fund balance of 37% of accumulated reserves.
2016 2017 2018 2019 Estimate 2020 Budget
CERF Charges $2,139,664 $2,113,156 $2,176,436 $2,217,489 $2,153,193
Percentage Change - (1.24%) 2.99% 1.89% (2.90%) Intergovernmental Grant Proceeds 450135 $0 Accounts for federal and state grant proceeds and disbursements. Such grants are obtained for a variety of
purposes and may only be used for the purpose specified in the grant. The Village was awarded a grant from the State of Illinois in the amount of $515,383 to assist with the implementation and operation of Next Generation 9-1-1 services. The Village received $327,667 in 2018 and will receive the remaining $187,716 in 2019. Next Generation 9-1-1 is an initiative aimed at updating the 9-1-1 service infrastructure throughout
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Village of Glenview, IL – 2020 Budget CERF
the United States to improve public emergency communications services. In addition to calling 9-1-1 from
a phone, it will enable the public to transmit text, images, video and data to the Village’s dispatch centers.
Investment Income
Interest - Investment 460120 $102,000 Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest rates have begun to level off and even slightly decline
during 2019. As a result, the 2020 Budget of $102,000 is lower than the 2019 Estimate of $129,000.
Other Revenues
Sale of Fixed Assets 470935 $78,600 Accounts for proceeds from auctions for the sales of replaced vehicles or
equipment. Once a vehicle or a piece of equipment has been replaced, the Village determines the best course of action for it: auctioned, scrapped for parts, disposed of or kept for other Village purposes. The
Village auctions obsolete vehicles or equipment two times during the year (May and October). The auction date depends on when an asset is determined to be obsolete. Depending on when the replacement asset is purchased, sales of replaced assets may not
always take place in the year in which the asset is replaced (i.e. if an asset isn’t replaced until November it cannot be auctioned until May of the following fiscal year). The asset’s salvage value (the estimated resale value of an asset at the end of its useful life) is used to project potential future sale proceeds. The above table details the replaced vehicles or equipment that will be
auctioned in 2020.
Expenditures The only expenditures made within the Fund are for replacement of vehicles and equipment that have been funded through Charges for Services in previous years. The 2020 Budget includes the replacement of IT electronic equipment and work station components, five Police squad cars, three Public Works pickup
trucks, one Public Works dump truck, one Public Works loader/excavator, one Public Works Step-Van, one Fire Engine Truck, Fire Air Packs and one Fire Ambulance. Commodities Computer/Printer/Copier Peripherals 531065 $28,979 Accounts for expenditures to replace
computers, printers and copiers. For the 2020 Budget, the expenses detailed in the chart below are allocated to this account.
Asset 2020 Budget
Public Works – Step-Van $8,000
Public Works – Medium-Duty Trucks (3) $10,600
Public Works – Heavy-Duty Truck $9,000
Public Works – Loader/Excavator $20,000
Police – Vehicles (2) $6,000
Police – Squads (3) $7,000
Fire – Engine Truck $10,000
Fire – Ambulance $8,000
Total $78,600
Description 2020 Budget
Joint Dispatch Kiosks $14,201
Office Printer Replacement $11,000
Police Department In-Car Printers $2,990
Scanners $788
Total $28,979
119
Village of Glenview, IL – 2020 Budget CERF
Electronic Equipment & Supplies 531080 $74,454 Accounts for expenditures to replace various electronic equipment and supplies used at Village buildings. This includes monitors, shelving racks, tower communications, USB devices, fiber optic cables, television wall mounts and projectors. For the 2020 Budget, the expenses detailed in the chart below are allocated to this account.
Description 2020 Budget
Networking Equipment & Wireless Access Points $54,357
Village Hall/Police Security Cameras $16,380
AV Items in Dispatch Fire, Public Works and Community Development $4,717
Total $75,454 Workstation Components 531250 $157,806 Accounts for replacement purchases and maintenance of various workstation components used at Village buildings. Expenses related to the assets detailed in the chart below are allocated to this account.
Description 2020 Budget
Laptop (Semi-Rugged Units) $55,721
Computers and Monitors $46,660
Squad Laptops $23,688
Computers and Monitors – Joint Dispatch $22,543
Fire iPads $9,194
Total $157,806 Capital Outlay Machinery & Equipment 550015 $89,653 Accounts for replacement purchases and maintenance of various machinery and equipment used at Village
buildings. For the 2020 Budget, expenses related to the assets detailed in the chart below are allocated to this account.
Description 2020 Budget
Replacement Copiers $16,071
Arbitrator for Police Squad Cars $17,228
SCADA Servers/Client Computers $16,000
Sierra Wireless (PD, Fire & PW) $14,268
Dispatch Radios - Counselettes $13,600
SCADA PLC/Panel Views $7,000
SCADA Radios $4,286
Water Meter Reading Devices $1,200
Total $89,653
120
Village of Glenview, IL – 2020 Budget CERF
Vehicles 550025 $2,569,665 Accounts for replacement vehicle purchases. Vehicle replacements for a given year are determined by the vehicle replacement schedule, which is reviewed on an annual basis. The tables below detail the budgeted 2020 vehicle replacements and a summary of replacement purchases by department.
Department Asset Quantity Cost
Public Works Medium-Duty Pickup Trucks 3 $126,399
Public Works Ford Sterling Dump Truck 1 $235,000
Public Works Loader/Excavator 1 $196,691
Public Works Step-Van 1 $147,865
Fire Engine Truck 1 $835,000
Fire Breathing Apparatus Air Packs Multiple $443,000
Fire Ambulance 1 $375,000
Police Squad Cars 5 $210,710
Total $2,569,665
Department
Budgeted 2020
Replacement Purchases
Fire $1,653,000
Public Works $705,955
Police $210,710
Total $2,569,665 Computer Servers 550035 $84,589 Accounts for purchases of computer servers and various networking equipment. For the 2020 Budget, expenses related to the assets detailed in the chart below are allocated to this account.
Description 2020 Budget
Servers (includes tape libraries) $31,875
Storage Area Network (SAN) $20,714
Servers $12,000
Storage Area Network $12,000
GovIT Consortium Shared Initiative (offsite data recovery) $8,000
Total $84,589
System Improvements 550080 $424,061 Accounts for the replacement of the Glenview Fire Station alerting system. Replacing the Fire Station alerting system is a joint effort by Glenview Fire, Glenview Dispatch, and will possibly involve Fire
Departments in Lake Forest, Glencoe, and Highland Park. The amount included is for the Glenview portion
of the costs of which $156,706 is for dispatch components, and $267,355 is to outfit 4 Glenview Fire Stations. The cost to replace the Fire Station alerting system in other Dispatch customer communities is included in the Corporate Fund Joint Dispatch budget and is 100% offset by Dispatch revenues.
121
122
Insurance and Risk Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Charges For Services 7,586,910 7,723,416 7,486,837 7,625,470 (97,946)
Investment Income 117,625 124,000 88,000 128,000 4,000
Other Revenues 7,300 ‐ ‐ ‐ ‐
Total Revenues 7,711,835 7,847,416 7,574,837 7,753,470 (93,946)
Expenditures
Personnel 558,044 636,097 629,875 670,594 34,497
Contractual 6,602,418 7,373,066 7,154,260 7,205,568 (167,498)
Commodities 454 ‐ ‐ ‐ ‐
Other Charges 12,515 9,860 7,975 12,835 2,975
Transfers Out 250,000 250,000 250,000 250,000 ‐
Total Expenditures 7,423,431 8,269,023 8,042,110 8,138,997 (130,026)
Surplus/(Deficit)288,403 (421,607) (467,273) (385,527) 36,080
Insurance and Risk Fund Summary
Village of Glenview, IL ‐ 2020 Budget Insurance and Risk Fund Summary123
Revenues
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Charges for Service
440425 ‐ Reimbursements 1,920 ‐ ‐ ‐ ‐
480210 ‐ Insurance from Other Funds 1,701,675 1,587,856 1,587,856 1,437,412 (150,444)
480220 ‐ Health Premiums ‐ Employees 768,019 845,330 828,737 737,537 (107,793)
480230 ‐ Insurance Premiums ‐ Village 3,519,257 3,645,703 3,644,403 3,848,351 202,648
480240 ‐ Insurance Premiums ‐ Retirees 916,047 964,029 887,771 1,010,842 46,813
480250 ‐ Insurance Premiums ‐ Library 606,219 616,220 499,041 495,756 (120,464)
480270 ‐ Insurance Recoveries 66,619 50,000 24,751 50,000 ‐
480280 ‐ Dental Insurance Premiums ‐ Employees ‐ ‐ ‐ 34,122 34,122
480355 ‐ Reimbursements ‐ Library 7,155 14,278 14,278 11,450 (2,828)
Total Charges for Service 7,586,910 7,723,416 7,486,837 7,625,470 (97,946)
Investment Income
460120 ‐ Interest ‐ Investment 117,625 124,000 88,000 128,000 4,000
Total Investment Income 117,625 124,000 88,000 128,000 4,000
Other Revenues
470999 ‐ Miscellaneous Revenue 7,300 ‐ ‐ ‐ ‐
Total Other Revenues 7,300 ‐ ‐ ‐ ‐
Total Insurance and Risk Revenues 7,711,835 7,847,416 7,574,837 7,753,470 (93,946)
Insurance and Risk Fund Revenue Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Insurance and Risk Fund Summary124
Insurance and Risk
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 119,877 169,615 194,246 174,695 5,080
511290 ‐ Insurance Opt‐Out 144,206 159,150 141,566 147,150 (12,000)
514110 ‐ FICA Payments 13,710 19,441 15,326 22,140 2,699
514210 ‐ IMRF Payments 24,617 9,503 9,946 15,709 6,206
514310 ‐ Unemployment Benefits 22,773 20,000 25,000 25,000 5,000
514410 ‐ Health Insurance 6,701 8,466 8,466 8,417 (49)
514420 ‐ Dental Reimbursement 179,264 187,222 186,325 227,483 40,261
515300 ‐ Incentives and Recognition 46,898 62,700 49,000 50,000 (12,700)
Total Personnel 558,044 636,097 629,875 670,594 34,497
Contractual
521230 ‐ Medical Services ‐ 6,280 3,658 ‐ (6,280)
521290 ‐ Other Professional Services 140,542 189,539 118,925 160,673 (28,866)
522125 ‐ Dues, Memberships, Subscriptions 1,275 1,275 1,330 1,360 85
526030 ‐ General Liability Premiums 208,075 227,107 233,461 247,418 20,311
526035 ‐ Workers' Comp Premiums 107,564 124,982 117,270 123,587 (1,395)
526070 ‐ Insurance Premiums 5,646,435 5,892,486 5,800,951 5,894,628 2,142
526100 ‐ Insurance ‐ Excess Liability 41,524 66,024 65,547 69,480 3,456
526140 ‐ Property/Casualty Claims 404,988 233,844 250,457 194,606 (39,238)
526160 ‐ Workers' Comp Claims 52,015 631,529 562,661 513,816 (117,713)
Total Contractual 6,602,418 7,373,066 7,154,260 7,205,568 (167,498)
Commodities
531155 ‐ Other Supplies/Tools 454 ‐ ‐ ‐ ‐
Total Commodities 454 ‐ ‐ ‐ ‐
Other Charges
540300 ‐ Training 12,515 9,860 7,975 12,835 2,975
Total Other Charges 12,515 9,860 7,975 12,835 2,975
Transfers Out
590100 ‐ Transfer To Corporate Fund 250,000 250,000 250,000 250,000 ‐
Total Transfers Out 250,000 250,000 250,000 250,000 ‐
Total Insurance and Risk Expenditures 7,423,431 8,269,023 8,042,110 8,138,997 (130,026)
Insurance and Risk Fund Expenditure Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Insurance and Risk Fund Summary125
Village of Glenview, IL – 2020 Budget Insurance and Risk Fund
Insurance and Risk Fund
Internal service funds are used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The Insurance and Risk Fund accounts for the financial activity of the Village’s employee benefits and risk management programs. These programs are subdivisions of the Human
Resources Division.
The primary revenue of the fund is Charges for Services received from operating departments, which funds health insurance, general liability premiums, property casualty claims, workers’ compensation premiums and claims, as well as operating costs within the fund. The long-term model of the fund is for revenues to
cover all expenditures in a given year.
The primary expenditures of the fund are health insurance, property casualty claims, workers compensation claims, premiums for general liability, workers’ compensation, and excess liability insurance coverage, and a non-cash expense for incurred but not reported claims. This non-cash adjustment decreases or increases
the liability for incurred but not reported claims based on an annual actuary study, the 2020 budgeted
adjustment is an expense in the amount of $96,174. In 2019, the Village established a Health Insurance Committee, comprised of employees, to evaluate the Village’s health and dental plan designs. The Committee worked with an external consultant who
completed this analysis and made several recommendations. The consultant recommended that the Village
remain with the current healthcare service provider and modify the existing plan designs to increase access to preventative care, to offer additional options in which employees and dependents may seek care, and phase out HMO Blue Advantage by 2021, which has a smaller network then HMO Illinois. Most of the consultant’s recommendations will be implemented in the 2020 plan year. Due to better than anticipated
experience on the PPO plan, the health insurance changes in 2020 will have a nominal impact on the 2020
budget, with an increase of $2,142 over the 2019 budget. Revenues
Charges for Services Insurance from Other Funds 480210 $1,437,412 Accounts for the payments from other funds for their portion of general liability and workers’ compensation costs. Charges are calculated based on the 3-year claims history for each fund.
Health Premiums – Employees 480220 $737,537 Accounts for the Village employee’s portion of their premiums for health benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. Insurance Premiums – Village 480230 $3,848,351 Accounts for the Village’s portion of premiums for employee health benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. Insurance Premiums – Retirees 480240 $1,010,842 Accounts for the retiree’s portion of premiums for retiree health benefits. Retiree’s pay 100% of the premium. These revenues are recorded when they are received from the retiree.
126
Village of Glenview, IL – 2020 Budget Insurance and Risk Fund
Insurance Premiums – Library 480250 $495,756 Accounts for the Library’s portion of their premiums for health benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process.
Insurance Recoveries 480270 $50,000 Accounts for funds recovered from an outside party that has damaged Village property. Accounts for funds recovered by the Village from an outside party through subrogation of workers’ compensation and property casualty claims. Dental Insurance Premiums – Employees 480280 $34,122 Accounts for the Village employee’s portion of their premiums for dental benefits. These revenues are recorded on a bi-weekly basis as part of the payroll process. The employee portion of the premium is 15%. Reimbursements – Library 480355 $11,450 Accounts for payments from the Library to the Village to pay for employee wellness incentives. Both the
Village and Library participate in an incentive based wellness program. This voluntary program involves employees completing a wellness assessment and receiving a monthly monetary incentive payment based on biometric outcomes. These incentives are paid by the Village on a monthly basis. On a bi-annual basis, the Village charges the Library for their portion of the incentive payments and program administrative costs.
Those revenues are recorded in this account.
Investment Income
Interest – Investments 460120 $128,000 Accounts for interest earned on cash within fund balance.
Expenditures
Personnel Expenditures Regular Salaries 511110 $174,695 Accounts for a portion of the salary expense of the Assistant Village Manager, (3) Assistant to the Village
Manager positions, and the Human Resources Generalist as seen below. The 2020 budget includes a 2.5% increase for all positions. This account also includes payments for salaries for employees out on worker’s compensation.
Salary Allocation by Fund
Position
Ins. &
Risk Corporate Water
Wholesale
Water
Sanitary
Sewer FRRF
Assistant Village Manager 30% 70% - - - -
(3) Assistant to the Village Manager 15% 40% 30% 5% 5% 5% Human Resources Generalist 30% 70% - - - -
Insurance Opt-Out 511290 $147,150 Accounts for the payments made to full-time employees that are eligible for the Village’s health insurance but decline coverage.
127
Village of Glenview, IL – 2020 Budget Insurance and Risk Fund
FICA Payments 514110 $22,140 Accounts for the cost of FICA payments for both the Village’s health insurance opt-out program and the Wellness program. IMRF Payments 514110 $15,709 Accounts for the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions
related to the salaries and the Insurance Opt-Out program. The 2020 employer rate is 12.27% of IMRF wages. The 2020 rate is 28.6% higher than the 2019 rate of 9.54%. Unemployment Benefits 514310 $25,000 Accounts for the cost of unemployment benefits for eligible former employees.
Health Insurance 514410 $8,417 Accounts for the employer portion of the Health Insurance coverage for eligible participants. The Village offers employees choices among three plans which include two HMO options and one PPO option. In 2020,
the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of plan
design changes. Dental Reimbursement 514420 $227,483 Accounts for dental premiums and claims under the MetLife PPO Dental Program.
Incentives and Recognition 515300 $50,000 Accounts for the cost of the Village and Library Wellness program incentives paid to participating employees. The Library
reimburses the Village for their incentives
and the Intergovernmental Personnel Benefit Cooperative (IPBC) offsets a portion of the expense for the program. Contractual Expenditures Other Professional Services 521290 $160,673 Accounts for the cost of professional services related to the Village’s health insurance, wellness program,
and risk management.
Service Qty Unit Cost Total
Risk – Third Party Claims Administrator 1 $44,891 $44,891
Risk – Actuarial Study 1 $7,200 $7,200
Risk – Insurance Broker Services 1 $25,250 $25,250
Risk – Insurance Renewal Consultant 1 $6,000 $6,000
Risk – Village-wide Risk Management Evaluation – Project includes evaluation of historic Village losses and identification of strategies to improve key performance indicators related to the Village’s risk
program. 1 $20,000 $20,000
Health – Annual Patient-Centered Outcomes Research Institute Fees
assessed by the IRS 1 $45 $45
Qty Unit Cost Total Village Wellness Program Employee Incentives 1 $41,500 $41,500 Library Wellness Program Employee Incentives 1 $8,500 $8,500
TOTAL $50,000
128
Village of Glenview, IL – 2020 Budget Insurance and Risk Fund
Service Qty Unit Cost Total Health – Administration for Flexible Spending Accounts and Health Reimbursement Accounts 12 $1,110 $13,320
Health – COBRA Coverage Administration 4,176 $0.65 $2,714
Health – Retiree Billing Administration 48 $4.50 $216
Health – 1095C Tax Form Administration 5,160 $0.75 $3,870
Health – Mandated audit of dependents on health insurance plan
(Village) $25 per eligible employee 275 $25 $6,875
Health – Mandated audit of dependents on health insurance plan (Library) $25 per eligible employee 50 $25 $1,250
Health – Section 125 Plan Evaluation to be performed by employee benefit attorney 1 $10,000 $10,000
Health – EAP Services for part-time employees 14 $3 $42
Wellness – Flu Shots and Employee Assessments ($30 per shot) 200 $30 $6,000
Wellness – Village Annual Program fees for Wellness Program Vendor 1 $8,300 $8,300
Wellness – Library Annual Program fees for Wellness Program Vendor 1 $1,700 $1,700
Wellness – Wellness Program - Wellness activities organized by Village Wellness Committee that support the employee health and wellness. 1 $3,000 $3,000
TOTAL $160,673
Dues, Memberships, and Subscriptions 522125 $1,360 Accounts for the cost of annual memberships for the Illinois Self Insurance Association and the National Safety Council. General Liability Premiums 526030 $247,418 Accounts for the cost of the Village’s annual insurance premiums for General Liability Insurance
($246,568) and the Village Manager Bond ($850).
Workers’ Compensation Premiums 526035 $123,587 Accounts for the cost of Village’s annual insurance premiums for Workers’ Compensation Liability Insurance ($111,587), payment to the Illinois Second Injury Fund based on actual claims experience
($5,000), and the annual Workers’ Compensation Audit ($7,000).
Insurance Premiums 526070 $5,894,628 Accounts for the employer cost of premiums for employee/retiree health insurance and life insurance for both the Village and the Library. There are revenues associated with these expenses including
reimbursement from the Library and premiums from employees and retirees.
Plan Total
HMO Blue Advantage Premiums for Active Glenview Employees $405,904
HMO Blue Advantage Premiums for Active Library Employees $6,241
HMO Blue Advantage Premiums for Retirees $13,692
HMO Illinois Premiums for Active Glenview Employees $2,028,694
HMO Illinois COBRA Premiums $33,254
HMO Illinois Premiums for Active Library Employees $176,391
HMO Illinois Premiums for Retirees $296,804
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Village of Glenview, IL – 2020 Budget Insurance and Risk Fund
Plan Total
HMO Illinois Premiums for Public Safety Employee Benefits Act (PSEBA) Recipients $13,692
PPO Premiums for Active Glenview Employees $1,682,995
PPO Premiums for Active Library Employees $420,609
PPO Premiums for Retirees $178,583
PPO Premiums for Public Safety Employee Benefits Act (PSEBA) Recipients $112,995
Medicare Supplemental Plan $488,509
Life Insurance Premiums for Village provided $50,000 Policy $19,122
Life Insurance Premiums for Library provided $50,000 Policy $4,781
Premiums for Additional Life Insurance Coverage $12,362 TOTAL $5,894,628 Excess Liability Insurance Premiums 526100 $69,480 Accounts for the cost of Village’s annual insurance premiums for Excess Liability Insurance.
Property/Casualty Claims 526140 $194,606 Accounts for the cost of property and casualty claims, including legal expenses. On an annual basis the Village retains an actuary to examine the Village’s past
claims experience and provides an estimate of future total claim expenditures for the coming year including expenditures that have been incurred but not reported. This figure is then divided up between Property/Casualty and Workers’ Compensation accounts.
Workers’ Compensation Claims 526160 $513,816 Accounts for the cost of workers’ compensation claims, including legal expenses. On an annual basis the Village retains an actuary to examine the Village’s past claims
experience and provides an estimate of future total claim
expenditures for the coming year including expenditures that have been incurred but not reported. This figure is then divided up between Property/Casualty and Workers’ Compensation accounts. Other Charges Training 540300 $12,835 Accounts for the cost of Village-wide training for skills and topics associated with the Village’s safety and
risk programs.
Description Qty Unit Cost Amount
Active Shooter Prevention Training 1 $2,760 $2,760
Illinois Self-Insured Association Workers’ Compensation Seminar Registration 1 $325 $325
WC Training (ISIA Nuts and Bolts) Registration 2 $375 $750
Risk Management/Workers’ Compensation Supervisor Training 4 $1,500 $6,000
Public Works Safety Coordinator Employee and Supervisor Training 4 $750 $3,000
TOTAL $12,835
Amount
Property/Casualty - Claims $109,034
Property/Casualty - Legal $70,000
Incurred but not Reported (IBNR) $15,572
TOTAL $194,606
Amount
Workers’ Compensation - Claims $417,100
Workers’ Compensation - Legal $50,000
Incurred but not Reported (IBNR) $46,716
TOTAL $513,816
130
Village of Glenview, IL – 2020 Budget Insurance and Risk Fund
Transfers Out Transfer to Corporate Fund 590100 $250,000 Accounts for the transfer of a portion of excess fund balance to the Corporate Fund.
131
132
FRRF
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Charges For Services 1,062,428 1,107,390 1,107,390 1,108,316 926
Investment Income 28,854 17,000 47,000 42,000 25,000
Other Revenues 4,202 ‐ ‐ ‐ ‐
Transfers In 195,674 ‐ ‐ ‐ ‐
Total Revenues 1,291,158 1,124,390 1,154,390 1,150,316 25,926
Expenditures
Personnel 11,201 16,766 16,898 17,722 956
Contractual 41,856 1,481,003 612,169 535,059 (945,944)
Capital Outlay 153,106 106,360 180,738 101,236 (5,124)
Transfers Out 36,066 ‐ ‐ ‐ ‐
Total Expenditures 242,230 1,604,129 809,805 654,017 (950,112)
Surplus/(Deficit)1,048,928 (479,739) 344,585 496,299 976,038
Facility Repair and Replacement Fund Summary
Village of Glenview, IL ‐ 2020 Budget FRRF133
Revenues
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Charges for Service
440425 ‐ Reimbursements 67,728 ‐ ‐ ‐ ‐
480335 ‐ FRRF Charges 960,082 1,018,020 1,018,020 1,027,257 9,237
480345 ‐ Architecture/Contingency Charges 34,618 89,370 89,370 81,059 (8,311)
Total Charges for Service 1,062,428 1,107,390 1,107,390 1,108,316 926
Investment Income
460120 ‐ Interest ‐ Investment 28,854 17,000 47,000 42,000 25,000
Total Investment Income 28,854 17,000 47,000 42,000 25,000
Other Revenues
470999 ‐ Miscellaneous Revenue 4,202 ‐ ‐ ‐ ‐
Total Other Revenues 4,202 ‐ ‐ ‐ ‐
Transfers In ‐
490550 ‐ Transfer from Commuter Parking 195,674 ‐ ‐ ‐ ‐
Total Transfers In 195,674 ‐ ‐ ‐ ‐
Total FRRF Revenues 1,291,158 1,124,390 1,154,390 1,150,316 25,926
Facility Repair and Replacement Fund
Revenue Line Item Budget
Village of Glenview, IL ‐ 2020 Budget FRRF134
FRRF
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 9,068 13,121 13,220 13,449 328
514110 ‐ FICA Payments 678 1,004 1,011 1,029 25
514210 ‐ IMRF Payments 1,101 1,252 1,278 1,650 398
514410 ‐ Health Insurance 354 1,389 1,389 1,594 205
Total Personnel 11,201 16,766 16,898 17,722 956
Contractual
521130 ‐ Architectural Services 14,356 339,863 275,285 148,059 (191,804)
521290 ‐ Other Professional Services ‐ ‐ ‐ 50,000 50,000
522215 ‐ Building Repairs 27,500 1,141,140 336,884 337,000 (804,140)
Total Contractual 41,856 1,481,003 612,169 535,059 (945,944)
Capital Outlay ‐
550040 ‐ Building Improvements 153,106 106,360 180,738 101,236 (5,124)
Total Capital Outlay 153,106 106,360 180,738 101,236 (5,124)
Transfers Out
590410 ‐ Transfer To Cap Project Fund 36,066 ‐ ‐ ‐ ‐
Total Transfers Out 36,066 ‐ ‐ ‐ ‐
Total FRRF Expenditures 242,230 1,604,129 809,805 654,017 (950,112)
Facility Repair and Replacement Fund
Expenditure Line Item Budget
Village of Glenview, IL ‐ 2020 Budget FRRF135
Village of Glenview, IL – 2020 Budget FRRF
Facility Repair and Replacement Fund
The Facility Repair and Replacement Fund (FRRF) is an internal service fund that was created in 2006 for the purpose of setting aside resources for the major repairs and replacement of Village building components. Internal service funds are used to report any activity that provides goods or services to other funds,
departments, or agencies of the primary government and its component units, or to other governments, on a cost recovery basis. The original fund balance was the result of a one-time transfer from the Capital Equipment Replacement Fund (CERF). In 2016, the Village Board of Trustees reviewed and approved methodology similar to CERF
to accumulate funds annually for major repairs and system replacements to Village-owned facilities. The current fund balance policy for FRRF is to maintain a target of 35% of accumulated reserves according to the replacement schedule; this amount has been determined to be sufficient to meet the Village’s annual building component repair and replacement needs. The 2020 Budget calculated Charges for Services to the operating departments using the 35% of accumulated reserves as the fund balance target.
Revenues
Charges for Services
FRRF Charges 480335/480345 $1,108,316 Accounts for the annual charges for service that are calculated by department based on the accumulated reserve needs per asset.
Investment Income
Interest – Investment 460120 $42,000 Accounts for interest earned on cash within fund balance. Expenditures
Personnel Expenditures
Regular Salaries 511110 $13,449 Accounts for a portion of the salary expense for the positions listed below. The 2020 budget includes a 2.5% salary adjustment for these positions.
Salary Allocation by Fund
Position Corp STAF Water Wholesale Water Sanitary Sewer
Ins. & Risk FRRF (3) Assistant to the Village Manager 40% - 30% 5% 5% 15% 5% FICA Payments 514110 $1,029 Accounts for the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the
FICA salaries.
136
Village of Glenview, IL – 2020 Budget FRRF
IMRF Payments 514210 $1,650 Accounts for the employer’s share of the Illinois Municipal Retirement Fund (IMRF) Pension Contributions related to the salaries, longevity, deferred compensation, and the Vacation Buy Back program for eligible employees. The 2020 employer rate is 12.27% of IMRF wages. The 2020 rate is 28.6% higher than the 2019 rate of 9.54%.
Health Insurance 514410 $1,594 Accounts for the employer portion of the Health Insurance coverage for eligible participants. The Village offers employees choices among three plans which include two HMO options and one PPO option. In 2020, the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of plan
design changes.
Contractual Expenditures
Architectural Services 521130 $148,059 Accounts for architectural service fees. $75,000 is directed to the Fire Station 8 construction project design services. The balance is used to determine work specifications for improvements to building and facilities.
Often, the projects require written technical specifications for publicly bid work. Architectural service budgets are very helpful to staff who are responsible for completing the improvement projects. Other Professional Services 521290 $50,000 Accounts for the facilities evaluation study to be performed by a consultant in 2020. The last assessment of
Village facilities was in 2014.
Building Repairs 522215 $337,000 Accounts for the following projects:
Building Repairs Project Description 2020 Budget
Fire Station 8 $25,000
Reserve for Emergency Repairs/Plumbing Only
Fire Station 13 $115,000
Epoxy Floor Coverings, Air conditioning
Fire Station 14 $115,000
Epoxy Floor Coverings, Air conditioning
Public Works $12,000
Doors, fiberglass, pedestrian (including magnetic lock system)
West Pump Station $70,000
Mold remediation
$337,000
Capital Outlay
Building Improvements 550040 $101,236 Accounts for the following improvements:
Project Description 2020 Budget
Unplanned/Emergency Replacements $25,000
Asphalt Removal and Replacement at the Depot North Lot $35,057
Asphalt Removal and Replacement at the Grove Lot $41,179
Total $101,236
137
138
Special Tax Allocation Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Taxes 34,341,818 34,133,766 34,751,361 35,098,875 965,109
Charges For Services 123,682 125,139 124,033 125,001 (138)
Intergovernmental 62,236 ‐ ‐ ‐ ‐
Investment Income 640,013 438,000 730,700 534,800 96,800
Other Revenues 517,714 180,000 180,000 180,000 ‐
Total Revenues 35,685,463 34,876,905 35,786,094 35,938,676 1,061,771
Expenditures
Personnel 340,381 344,801 336,216 348,222 3,421
Contractual 22,620,554 21,352,520 21,104,547 21,577,192 224,672
Commodities 66,047 114,250 93,200 84,789 (29,461)
Other Charges 7,979,069 8,011,257 8,011,257 6,685,349 (1,325,908)
Interfund Charges 299,948 17,436 17,436 18,094 658
Transfers Out 1,420,533 97,309 86,196 ‐ (97,309)
Total Expenditures 32,726,532 29,937,573 29,648,852 28,713,646 (1,223,927)
Surplus/(Deficit)2,958,931 4,939,332 6,137,242 7,225,030 2,285,698
Special Tax Allocation Fund Summary
Village of Glenview, IL ‐ 2020 Budget Special Tax Allocation Fund Summary139
STAF
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Taxes
410150 ‐ Incremental Property Taxes 35,226,845 34,133,766 35,012,259 35,098,875 965,109
410155 ‐ Property Taxes Incremental/Prior (885,027) ‐ (260,898) ‐ ‐
Total Taxes 34,341,818 34,133,766 34,751,361 35,098,875 965,109
Charges for Services
440425 ‐ Reimbursements 98,737 100,633 99,527 100,641 8
440635 ‐ Lease Fees 24,945 24,506 24,506 24,360 (146)
Total Charges for Services 123,682 125,139 124,033 125,001 (138)
Intergovernmental
450190 ‐ Misc. Intergovernmental 62,236 ‐ ‐ ‐ ‐
Total Intergovernmental 62,236 ‐ ‐ ‐ ‐
Investment Income
460110 ‐ Interest ‐ Savings 21,829 18,000 10,700 10,800 (7,200)
460120 ‐ Interest ‐ Investment 548,184 420,000 720,000 524,000 104,000
460130 ‐ Interest Income on Loans/Notes 70,000 ‐ ‐ ‐ ‐
Total Investment Income 640,013 438,000 730,700 534,800 96,800
Other Revenues
470951 ‐ Service Fees 482,871 180,000 180,000 180,000 ‐
470999 ‐ Miscellaneous Revenue 34,843 ‐ ‐ ‐ ‐
Total Other Revenues 517,714 180,000 180,000 180,000 ‐
STAF Revenue Total 35,685,463 34,876,905 35,786,094 35,938,676 1,061,771
Special Tax Allocation Fund Revenue Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Special Tax Allocation Fund140
STAF
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 242,328 254,379 247,632 252,436 (1,943)
511120 ‐ Part Time Salaries 115 ‐ 454 300 300
511130 ‐ Temporary/Seasonal Salaries 11,323 9,430 7,507 7,000 (2,430)
511210 ‐ Overtime Salaries 282 ‐ 605 450 450
511270 ‐ Vacation Buy Back 1,966 1,700 1,080 1,500 (200)
512110 ‐ Deferred Comp 3,082 3,056 3,079 3,132 76
512120 ‐ Auto Allowance 3,787 3,600 3,628 3,600 ‐
514110 ‐ FICA Payments 17,503 18,315 18,297 20,989 2,674
514210 ‐ IMRF Payments 30,127 24,722 24,335 31,635 6,913
514410 ‐ Health Insurance 29,868 29,599 29,599 27,180 (2,419)
Total Personnel 340,381 344,801 336,216 348,222 3,421
Contractual
521140 ‐ Audit Services 2,386 3,587 2,792 3,359 (228)
521200 ‐ Engineering Services ‐ 10,000 ‐ 10,000 ‐
521205 ‐ Finance & Accounting Services ‐ 46,350 46,350 47,972 1,622
521210 ‐ Financial Advisor Services ‐ 10,000 6,000 10,000 ‐
521215 ‐ Information Technology Services ‐ 18,475 17,544 22,456 3,981
521220 ‐ Landscape Services ‐ 170,000 66,109 318,902 148,902
521270 ‐ Traffic Engineering Services ‐ 10,000 ‐ 10,000 ‐
521290 ‐ Other Professional Service 110,629 71,852 74,687 124,189 52,337
521295 ‐ PW Outsourced Svcs & Contract Mgmt 155,296 179,470 125,000 ‐ (179,470)
521520 ‐ Legal Service/Retainer 5,665 20,000 10,000 10,000 (10,000)
522115 ‐ Cell Phone Service & Equipment 3,547 4,175 4,334 4,399 224
522120 ‐ Document Destruction ‐ ‐ ‐ 65 65
522125 ‐ Dues, Memberships, Subscriptions 19 ‐ ‐ 236 236
522145 ‐ Postage 1,697 4,000 4,000 4,000 ‐
522150 ‐ Printing And Publishing 791 3,000 2,000 3,000 ‐
522160 ‐ Software Licensing 8,466 17,637 18,086 17,186 (451)
522170 ‐ Telephone 4,454 6,112 5,085 4,223 (1,889)
522210 ‐ Building Maintenance 21,871 31,651 35,000 33,000 1,349
522270 ‐ Parking Deck Maintenance ‐ 63,000 20,000 20,000 (43,000)
522285 ‐ Snow and Ice Maintenance 285,333 359,500 290,000 318,694 (40,806)
526110 ‐ Make‐Whole Payments 22,020,399 20,323,711 20,377,560 20,615,511 291,800
Total Contractual 22,620,554 21,352,520 21,104,547 21,577,192 224,672
Commodities
531070 ‐ Computer/Printer/Copier Toner ‐ ‐ ‐ 1,429 1,429
531080 ‐ Electronic Eqpt & Supplies ‐ ‐ ‐ 610 610
531110 ‐ General Office Supplies 67 ‐ ‐ ‐ ‐
531155 ‐ Operational Supplies 2,850 3,500 3,000 3,000 (500)
531230 ‐ Uniforms/Shoes 135 250 100 250 ‐
531235 ‐ Electricity 56,697 75,000 65,000 65,000 (10,000)
535050 ‐ Other Supplies Tools 6,298 35,500 25,100 14,500 (21,000)
Total Commodities 66,047 114,250 93,200 84,789 (29,461)
Special Tax Allocation Fund Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Special Tax Allocation Fund141
STAF
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Other Charges
540030 ‐ Bond Interest 738,183 604,800 604,800 429,300 (175,500)
540031 ‐ Loan Interest 48,924 24,495 24,495 ‐ (24,495)
540040 ‐ Bond Principal 5,660,000 5,850,000 5,850,000 6,030,000 180,000
540210 ‐ MWRD Service Fees 225,000 225,000 225,000 225,000 ‐
540225 ‐ Loan Principal 1,305,938 1,305,937 1,305,937 ‐ (1,305,937)
540230 ‐ Paying Agent Fees 1,025 525 525 525 ‐
540300 ‐ Training ‐ 500 500 524 24
Total Other Charges 7,979,069 8,011,257 8,011,257 6,685,349 (1,325,908)
Interfund Charges
560010 ‐ CERF Charges 9,446 11,622 11,622 11,056 (566)
560070 ‐ General Liability Insurance 6,204 4,784 4,784 5,866 1,082
560080 ‐ Insterest Expense 283,188 ‐ ‐ ‐ ‐
560100 ‐ Risk Management Fixed Charges 1,110 1,030 1,030 1,172 142
Total Interfund Charges 299,948 17,436 17,436 18,094 658
Transfers Out
590100 ‐ Transfer to Corporate Fund 297,321 ‐ ‐ ‐ ‐
590246 ‐ Transfer to Glen Capital Projects 1,123,212 97,309 86,196 ‐ (97,309)
Total Transfers Out 1,420,533 97,309 86,196 ‐ (97,309)
STAF Expenditure Total 32,726,532 29,937,573 29,648,852 28,713,646 (1,223,927)
Village of Glenview, IL ‐ 2020 Budget Special Tax Allocation Fund142
Village of Glenview, IL – 2020 Budget Special Tax Allocation Fund (STAF)
Special Tax Allocation Fund
The former Glenview Naval Air Station closed in 1995 and is being redeveloped by the Village of Glenview. The redevelopment project is called The Glen, and the Special Tax Allocation Fund (STAF) is the primary fund used to account for its annual revenues and expenditures. The project established a Tax Increment Financing (TIF) district, which is scheduled to be closed on December 31, 2022, based on current revenue
and expense projections.
The primary remaining revenues are property taxes collected through the TIF, reimbursements for The Glen Town Center maintenance, lease payments for the 40-year ground lease to the Kohl Children’s Museum, investment income, and service fees from Willow Creek Community Church.
As the project is substantially complete from the construction standpoint, the primary remaining expenses include management costs (personnel), minor contracting costs, Make Whole Payments (further described below), commodities, and debt service.
Pursuant to Intergovernmental Agreements signed in 1998 by the Village of Glenview, School Districts 30,
34 and 225, the Glenview Park District, and the Glenview Public Library, the Village of Glenview agreed to fund annual “Jurisdictional Payments” also known more commonly as “Make-Whole Payments” to these six core jurisdictions to cover increased service costs from The Glen. These payments will continue through TIF sunset.
Revenues
Taxes
Property Tax – Incremental 410150 $35,098,875 Accounts for the property taxes generated by the incremental value of the redeveloped property within The Glen TIF District. These revenues are used to pay for the all expenditures for The Glen TIF district. The 2020 budget of $35,098,875 is based on the net incremental property taxes estimated to be received in 2019 [$34,751,361] grown at 1%.
Charges for Services
Reimbursements 440425 $100,641 Accounts for reimbursement of The Glen Town Center maintenance (landscaping and snow removal services). The 2020 budget of $100,641 is based on a 1.12% increase to the 2019 amount of $99,526.70. The 1.12% factor is the January-June 2019 average of the Chicago-Naperville-Elgin (formerly Chicago-
Gary-Kenosha) Consumer Price Index. The 2020 invoice will be based on the actual CPI January 2019 to
January 2020 increase, or 2%, whichever is less. Lease Fees 440635 $24,360 Accounts for monthly lease payments from the Kohl Children’s Museum. The 2020 budget of $24,360 is
based on the agreed upon payment schedule between the Village and the museum.
143
Village of Glenview, IL – 2020 Budget Special Tax Allocation Fund (STAF)
Investment Income
Interest – Savings 460110 $10,800
Accounts for interest income from the Village’s savings accounts at Glenview State Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s budget is $10,800. Interest – Investment 460120 $524,000
Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest from the Cook County Treasurer (property taxes) is also recorded to this account. Interest rates have begun to level off and even slightly decline during 2019. As a result, the budget of $524,000 is lower than the 2019 estimate of $720,000.
Other Revenues
Service Fees 470951 $180,000 Accounts for payments from the Willow Creek Community Church for service fees. Under the agreement between the Village and the Willow Creek Community Church, the Village will receive a total of
$1,780,000 in payments in exchange for services over a period of twenty years. In 2020, the Village will
receive $180,000 from the Willow Creek Community Church. Expenditures
Personnel Expenditures
Regular Salaries 511110 $252,436 Accounts for the portion of the salary expense for the full-time positions listed below allocated to STAF. The 2020 budget includes a 2.5% increase for all positions.
Salary Allocation by Fund
Position Corp Waukegan/ Golf TIF STAF Water Sanitary Sewer Commuter
Natural Resources Manager - - 100% - - -
Deputy Village Manager 70% - 30% - - -
Deputy Director of Administrative Services 58% 5% 30% 3% 1% 3%
Director of Community Development 48% - 30% 15% 7% - Engineer Division Manager 40% - 20% 25% 15% -
Part Time Salaries 511120 $300 Accounts for estimated time spent by part-time staff canvassing for The Glen TIF Census. Temporary/Seasonal Employees 511130 $7,000 Accounts for the seasonal support to the Natural Resource Manager for special projects, maintenance and
studies of natural areas. Overtime Salaries 511210 $450 Accounts for estimated time spent by full-time staff canvassing for The Glen TIF Census.
144
Village of Glenview, IL – 2020 Budget Special Tax Allocation Fund (STAF)
Vacation Buy Back 511270 $1,500 Accounts for the vacation time compensation paid to the Natural Resources Manager for a certain number of accrued and unused vacation hours in accordance with the Employee Handbook. The 2020 budget is based on a three-year trend.
Deferred Compensation 512110 $3,132 Accounts for a portion the deferred compensation given to the Deputy Village Manager and the Director of Community Development at 3% of their base salary. Auto Allowance 512120 $3,600 Accounts for a portion of the auto allowance given to the Deputy Village Manager (30% of $6,000) and the Director of Community Development (30% of $6,000). FICA Payments 514110 $20,989 Accounts for the same portion of the employer’s FICA and Medicare payments for the positions listed in
regular salaries and FICA and Medicare for part time salaries, temporary/seasonal salaries and overtime salaries. IMRF Payments 514210 $31,635 Accounts for the same portion of the positions listed above for the employer’s IMRF pension contributions
(2020 rate is 12.27%; up from the 2019 rate of 9.54%). Health Insurance 514410 $27,180 Accounts for the same portion of the employer’s Health Insurance coverage contribution for the positions
listed above in regular salaries. The Village offers employees choices among three plans which include two
HMO options and one PPO option. In 2020, the premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of the plan design changes.
Contractual Expenditures Audit Services 521140 $3,359 Audit services were competitively bid in 2017 and a five-year contract with a five-year extension was
entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is
calculated by resource demand across funds and updated annually. However, a few funds, including this TIF Fund, are charged for special projects; in this case, the charges are for audit services for the annual Glen TIF Compliance Report and the Continuing Disclosure services that are allocated per bond series.
Quantity Unit Cost Total
FY 2019 Baker Tilly – Audit Services 4% $44,468 $1,790
FY 2019 Baker Tilly – Single Audit Services/Federal Grant 4% $4,684 $190 FY 2019 Baker Tilly – State of IL Comptroller’s Report 4% $1,496 $50 FY 2019 Baker Tilly – GATA Grant Audit 4% $1,750 $70 FY 2019 Glen TIF Compliance Report 100% $1,039 $1,039 FY 2019 Continuing Disclosure Bond Series 2012A 100% $220 $220 Total $3,359 Engineering Services 521200 $10,000
Accounts for outside engineering services for currently unassigned projects within The Glen, such as stormwater mitigation studies.
145
Village of Glenview, IL – 2020 Budget Special Tax Allocation Fund (STAF)
Finance & Accounting Services 521205 $47,972 The Village outsourced financial services to Lauterbach & Amen in 2009. The FY 2020 budget includes comprehensive finance management services provided through 8 full-time and 1 part-time on-site staff as well as Chief Financial Officer and managerial staff support. The financial charge for
service is annually calculated by resource demand across funds; 4% is in
STAF and the remaining 96% is allocated to other funds as shown in the Financial Services Fund Allocation table. FY 2020 budget is proposed as a 3.5% base contract increase, for a total contract amount of $1,199,311, with the STAF allocation being $47,972.
Financial Advisor Services 521210 $10,000 Accounts for financial advisor services related to currently undetermined, potential debt issuances, financings, or debt related matters. Information Technology Service 521215 $22,456 Information technology (IT) functions are supported through contracted services. The primary IT contract is a managed service provider with on-site technical resources during business hours and after hour’s emergency support. The program staffing level is annually reviewed and allocated across funds based on general technology resource demands. The STAF share of the 2020 $690,964 costs is $22,456, or 3.25%.
Landscape Services 521220 $318,902 Accounts for the cost of Village owned median maintenance, monthly general landscaping services, monthly landscape services for The Glen Town Center, natural area maintenance, and the Patriot Boulevard median landscaping project. The Patriot Boulevard project was scheduled to be completed in 2019;
however, due to weather the new plantings will be more viable if installed in the spring so this is being
rebudgeted in 2020.
Service Description
Unit
Measure Qty
Unit
Cost Amount
Median restoration maintenance Annual 1 $8,000 $8,000
Monthly landscape services for The Glen Town Center Monthly 12 $4,000 $48,000 General landscaping monthly maintenance (mowing, watering, etc.) for locations within The Glen TIF – 9% of contract is allocated to STAF Monthly 12 $1,884 $22,613
Natural areas maintenance Varies Varies Varies $136,398
Landscaping in Patriot Boulevard medians N/A N/A N/A $103,891
Total $318,902 Traffic Engineering Services 521270 $10,000 Accounts for traffic studies for currently unassigned projects within The Glen, such as intersection and
roadway analyses.
Corporate Fund 85%
Waukegan/Golf TIF Fund 0.5%
Special Tax Allocation Fund 4%
Water Fund 6%
Wholesale Water Fund 1.5%
Commuter Parking Fund 1%
Sanitary Sewer Fund 2%
100%
Financial Services Fund Allocation
146
Village of Glenview, IL – 2020 Budget Special Tax Allocation Fund (STAF)
Other Professional Services 521290 $124,189 The 2020 budget includes cost shares for a variety of services, along with fees for the annual TIF census report, pavement sweeping, janitorial services, and other professional services.
Description Allocation % Cost Amount
GIS Consortium Shared 3.25% $6,344 $206
Municipal GIS Partners, Inc. 3.25% $208,964 $6,791 Photogrammetric Mapping 3.25% $17,437 $567
Wiring Contract - Electrical wiring for IT 3.25% $1,000 $33
Document Scanning Contract 3.25% $25,000 $812
Tyler Reporting Services 3.25% $7,500 $244
Performance Metric/Budget Tracking/Dashboard 3.25% $20,000 $650
Applicant Tracking Implementation Services 3.25% $6,000 $195
GIS/GPS Field Data Collection Project 8.30% $79,673 $6,600
The Glen Town Center banner and tree lighting 100% $60,000 $60,000
Pavement sweeping services 100% $10,000 $10,000
Navy Park Fountain maintenance and repairs 100% $8,091 $8,091
Janitorial services contract 100% $20,000 $20,000
Lauterbach & Amen LLP Census Fee NTE 100% $5,625 $5,625
Other professional services if needed $4,375
TOTAL $124,189 Public Works Outsourced Services and Contract Mgmt 521295 $0 Previously accounted for the outsourced professional services under the Baxter Woodman contract to
manage the maintenance of natural areas within the Village, including wetlands, north and south Navy ditches and the shores of Lake Glenview. The Baxter and Woodman contract was reviewed in 2019 and services previously managed by them will now be managed by Public Works in 2020. Legal Services 521520 $10,000 Accounts for legal fees if needed. Cell Phone Service & Equipment 522115 $4,399 The FY 2020 budget of $135,783 for cell phones was projected based on the average FY 2019 expenditures,
plus a 2% increase for taxes and account changes. The FY 2020 budget is 4.7% less than the FY 2019
budget. The charges are allocated across funds based on general technology resource demands.
Cell Phone Service
STAF
Allocation
Total
Cost
STAF
Cost
Cellular service for phones and field computers (Verizon) 4% $124,000 $4.030
Cellular emergency phones and Board Epacket service (AT&T) 3.25% $10,000 $325
Pacific Telecom 3.25% $1,350 $44
TOTAL $4,399 Document Destruction 522120 $65 Accounts for destruction service of approved archives; The STAF share of the 2020 $2,000 cost is $65, or
3.25%; this account was not previously in the STAF budget.
147
Village of Glenview, IL – 2020 Budget Special Tax Allocation Fund (STAF)
Dues, Memberships, and Subscriptions 522125 $236 Accounts for the participation in various organizations. The budget is based on confirming annual dues with each organization on an annual basis. These organizational memberships provide services such as training, professional development, and useful information. Postage 522145 $4,000 Accounts primarily for the cost of mailing the annual Glen TIF census to Village residents. The total estimate is based on an initial mailing of approximately 1,800 households, a second mailing of a historical trend of approximately 850 households and the business reply postage from a historical trend of approximately $1,800.
Printing and Publications 522150 $3,000 Accounts for printing and publishing costs related to the annual Glen TIF census and various other. Software Licensing 522160 $17,186 This account includes ongoing software maintenance charges as well as any proposed projects that require
software. The selection of new software is competitively bid and awarded. The charges are allocated across funds based on general technology resource demands and updated annually.
Description Qty Unit Cost Total
General Software Maintenance 3.25% $499,829 $16,244
GovIT Strategic Plan Projects 3.25% $2,500 $81
Annual Timekeeping Software Maintenance 3.25% $26,500 $861
TOTAL 17,186
Telephone 522170 $4,223 Accounts for general telephone service telephone service, 911 lines, and fiber connection charges for the Village. The budget was projected based on the average FY 2019 expenditures, reduced by savings from
renegotiated contracts. The charges are allocated across funds based on general technology resource demands. The 2020 STAF budget of $4,223 represents 3.25% of the cost of most general telephone services. Building Maintenance 522210 $33,000 Accounts for maintenance costs of Village-owned facilities listed below. The 2020 budget is based on a
three-year average and increases in contractual services.
Amount
Parking decks elevator maintenance inspections $3,000
North parking garage elevator, fire alarm and sprinkler maintenance and testing $15,000
South parking garage elevator, fire alarm and sprinkler maintenance and testing $15,000
TOTAL $33,000 Parking Deck Maintenance 522270 $20,000 Accounts for annual deck parking inspections conducted by a licensed structural engineering firm. The firm
will provide a structural condition report based on site visit evaluations. The 2020 budget is based on previous estimates for similar work performed by a consultant or engineering firm. Snow & Ice Maintenance 522285 $318,694 Accounts for plowing, hauling, and salting parking decks, sidewalks and streets within The Glen Town
Center. The 2020 budget is based on an annual contract with Tovar.
148
Village of Glenview, IL – 2020 Budget Special Tax Allocation Fund (STAF)
Make-Whole Payments 526110 $20,615,511 Accounts for annual Make-Whole Payments to six jurisdictions that serve The Glen: High School District #225, Glenview School
District #34, Glenview Park
District, Village of Glenview, Glenview Public Library and Northbrook/Glenview School District 30.
In addition to the normal MWP’s, there are two Intergovernmental Agreements between the Village and the Glenview Park District that require the Village to pay the actual cost to the Park District of the operations, maintenance, and capital improvements/replacements for portions of Gallery Park and all of Air Station Prairie on an annual basis until the termination of The Glen TIF.
Commodities Computer/Printer/Copier Toner 531070 $1,429 Accounts for maintenance and supplies for copiers and plotters. The 2020 STAF budget represents 3.25% of the $44,000 total budget; this account was not previously in the STAF budget. Electronic Equipment and Supplies 531080 $610 Accounts for maintenance of the municipal center camera and doors. The 2020 STAF budget represents
3.25% of the $18,765 total budget; this account was not previously in the STAF budget. Operational Supplies 531155 $3,000 Accounts for supplies to support operations, such as fish stock and supplies for Lake Glenview Bridge. The
2020 budget is based on a three-year average.
Uniforms/Shoe 531230 $250 Accounts for the annual Glen TIF Census taker shirts. The 2020 budget is kept flat with the 2019 budget.
Electricity 531235 $65,000
Accounts for electricity for the elevators at both the North and South parking decks; the 2020 budget is based on a three-year average. Other Supplies/Tools 535050 $14,500 Estimated costs for supplies for the annual Glen TIF Census
taking and the North and South parking decks, including emergency lights and batteries, exit signs, fire extinguishers and cabinets, heaters, door retractors, light poles, ballasts, bulbs and cleaning supplies. These items are based off of a
three-year average.
Other Charges
Bond Interest 540030 $429,300 Bond Series 2012A was issued for the refunding of Bond Series 2004A which was originally issued for improvements within the TIF district. Accounts for the annual interest expense for the Series 2012A bond.
Jurisdictions Amount High School District #225 $8,037,950 Glenview School District #34 $6,890,213
Glenview Park District $2,066,789
Village of Glenview $1,665,425 Glenview Public Library $1,090,134
Gallery Park IGA with Glenview Park District $675,000
Air Station Prairie IGA with Glenview Park District $190,000
TOTAL $20,615,511
Amount
South parking deck $7,000
North parking deck $7,000 Annual Glen TIF Census taking $500
TOTAL $14,500
149
Village of Glenview, IL – 2020 Budget Special Tax Allocation Fund (STAF)
Loan Interest 540031 $0 Previously accounted for the annual interest expense for the $6.5 million five-year loan from Glenview State Bank. This loan was for the remaining balance of the $28.125M Parcel 24 business loan with Glenview State Bank less the land sale proceeds of Parcel 24. Parcel 24 was the 44-acre Navy Disposition Parcel that the Village purchased in 2006 and resold in 2014. The loan was fully paid off in 2019.
Bond Principal 540040 $6,030,000 This is the annual principal payment for the Series 2012A bond per the bond repayment schedule. MWRD Service Fees 540210 $225,000 Accounts for the annual service fee to the Metropolitan Water Reclamation District of Greater Chicago
(MWRD). Based on an agreement between the Village and the MWRD, the Village must make an annual payment of $225,000 beginning on November 1, 2001 until The Glen TIF District expires or terminates. Loan Principal 540225 $0 Previously accounted for the annual principal payment for the $6.5 million five-year loan from Glenview
State Bank. The loan was fully paid off in 2019. Paying Agent Fees 540230 $525 Wells Fargo is the paying agent for Bond Series 2012A (a Paying Agent accepts payments from the issuer
of a bond and then distributes the payments to the bondholders). This is the annual fee for Bond Series
2012A. Training 540300 $524 Accounts for a portion of the employee development and career-pathing in specific areas. The training not
only enhances the employees’ career, but maintains and develops additional skills for the benefit of the
organization and the residents served. The FY 2020 budget is based on confirming annual dues and targeting specific annual conferences that support an employee’s ability to conduct specific Village operations.
Interfund Charges CERF Charges 560010 $11,056 Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of
equipment allocated to STAF. The total equipment value and replacement cycles are reviewed and updated annually. General Liability Insurance 560070 $5,866 Accounts for the portion of the property and liability insurance costs allocated to STAF.
Risk Management Fixed Charges 560100 $1,172 Accounts for the portion of the worker’s compensation insurance costs allocated to STAF. Transfers Out Transfer to Glen Capital Projects Fund 590246 $0 Accounts for funding of capital projects and development fees. This budget contains development fees that
are paid to the Village for capital projects that are completed in the prior year, and to fund any capital projects. There are no capital projects scheduled for 2019; therefore, no development fees to be paid in 2020. There are also no capital projects anticipated to be done in 2020.
150
Waukegan/Golf TIF Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Taxes 1,525,617 1,556,130 1,553,778 1,553,778 (2,352)
Investment Income 46,511 36,350 50,200 49,600 13,250
Total Revenues 1,572,128 1,592,480 1,603,978 1,603,378 10,898
Expenditures
Personnel 8,444 8,341 8,549 9,183 842
Contractual 263,186 316,648 305,630 322,040 5,392
Other Charges 703,058 701,158 701,158 701,940 782
Total Expenditures 974,688 1,026,147 1,015,337 1,033,163 7,016
Surplus/(Deficit)597,441 566,333 588,641 570,215 3,882
Waukegan/Golf TIF Fund Summary
Village of Glenview, IL ‐ 2020 Budget Waukegan/Golf TIF Fund Summary151
Waukegan/Golf TIF
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Taxes
410150 ‐ Incremental Property Taxes 1,525,617 1,556,130 1,553,778 1,553,778 (2,352)
Total Taxes 1,525,617 1,556,130 1,553,778 1,553,778 (2,352)
Investment Income
460110 ‐ Interest ‐ Savings 27,310 36,000 10,000 9,600 (26,400)
460120 ‐ Interest ‐ Investment 19,200 350 40,200 40,000 39,650
Total Investment Income 46,511 36,350 50,200 49,600 13,250
Waukegan/Golf TIF Revenue Total 1,572,128 1,592,480 1,603,978 1,603,378 10,898
Waukegan Golf TIF Revenue Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Waukegan/Golf TIF Fund152
Waukegan/Golf TIF
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 6,380 6,380 6,610 6,868 488
514110 ‐ FICA Payments 448 488 436 525 37
514210 ‐ IMRF Payments 775 609 639 843 234
514410 ‐ Health Insurance 841 864 864 947 83
Total Personnel 8,444 8,341 8,549 9,183 842
Contractual
521140 ‐ Audit Services 1,088 1,909 1,909 1,505 (404)
521205 ‐ Finance & Accounting Services ‐ 5,794 5,794 5,997 203
521290 ‐ Other Professional Service 3,665 12,500 5,000 10,000 (2,500)
526112 ‐ Per Capita Tuition Charge 258,433 296,445 292,927 304,538 8,093
Total Contractual 263,186 316,648 305,630 322,040 5,392
Other Charges
540030 ‐ Bond Interest 107,308 95,408 95,408 81,190 (14,218)
540040 ‐ Bond Principal 595,000 605,000 605,000 620,000 15,000
540230 ‐ Paying Agent Fees 750 750 750 750 ‐
Total Other Charges 703,058 701,158 701,158 701,940 782
Waukegan/Golf TIF Expenditure Total 974,688 1,026,147 1,015,337 1,033,163 7,016
Waukegan Golf TIF Expenditure Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Waukegan/Golf TIF Fund153
Village of Glenview, IL - 2020 Budget Waukegan/Golf TIF Fund
Waukegan/Golf TIF Fund
On December 11, 2012, the Village of Glenview (“Village”) approved a Memorandum of Understanding (“MOU”) with Regency Centers (“Regency”) regarding redevelopment of the former Avon/Baker Development property, a 20.98 acre parcel located at 1601 Overlook Drive and 3 Waukegan Road in Glenview. Regency, a national shopping center developer, proposed and subsequently built a 75,429 square
foot Mariano’s Fresh Market grocery store, 15,289 square feet of inline retail, an 8,554 square foot retail
outlet building, and a 3,689 square foot Glenview Bank & Trust building. Regency partnered with Focus Development who constructed a 238 unit apartment building called The Reserve on the northern portion of the site.
Regency requested assistance from the Village as extraordinary off-site infrastructure improvements were
needed, most of which were roadway and traffic signal improvements on Waukegan Road and the Waukegan/Golf intersection to address current and projected traffic. In accordance with a redevelopment agreement, the Village funded $3,500,000 of the off-site infrastructure costs by taking the appropriate steps to establish a redevelopment project area, a redevelopment plan, and tax increment financing pursuant to
the Illinois Tax Increment Financing Act (65 ILCS 5/11-74.4) (the “Act”).
Ordinances required to establish the Waukegan Road/Golf Road Tax Increment Finance (“TIF”) District were approved at the Board of Trustees meeting on April 16, 2013: a) An Ordinance of the Village of Glenview, Cook County, Illinois, approving a Tax Increment
Redevelopment Plan and Redevelopment Project for the Waukegan Road/Golf Road
Redevelopment Project Area;
b) An Ordinance of the Village of Glenview, Cook County, Illinois, Designating the Waukegan
Road/Golf Road Redevelopment Project Area a Redevelopment Project Area Pursuant to the Tax
Increment Allocation Redevelopment Act;
c) An Ordinance of the Village of Glenview, Cook County, Illinois, Adopting Tax Increment
Allocation Financing for the Waukegan Road/Golf Road Redevelopment Project Area.
The Village of Glenview now manages the project revenues and expenses related to this TIF district as
outlined below.
Revenues
Taxes
Property Tax – Incremental 410150 $1,553,778 Accounts for the property taxes generated by the incremental value of the redeveloped property within the Waukegan/Golf TIF District. These revenues can be used to pay project expenses; the primary expenses are Bond Series 2013B debt service and the Per Capita Tuition Charges.
The 2020 budget of $1,553,778 is based on the net incremental property taxes estimated to be received in 2019 grown at 0%. This neutral growth rate for Tax Year 2019 collected in 2020 was established based on a minimal increase in equalized assessed value from Tax Year 2017 ($22,227,121) to Tax Year 2018 ($22,254,887).
154
Village of Glenview, IL - 2020 Budget Waukegan/Golf TIF Fund
Investment Income
Interest – Savings 460110 $9,600
Accounts for interest income from the Village’s savings accounts at Glenview State Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated interest rates and investable funds, the Village’s budget is $9,600. Interest – Investment 460120 $40,000
Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest from the Cook County Treasurer (property taxes) is also recorded to this account. Interest rates have begun to level off and even slightly decline during 2019. As a result, the budget of $40,000 is lower than the 2019 estimate of $40,200.
Expenditures
Personnel Expenditures Regular Salaries 511110 $6,868 Accounts for 5% of the salary expense for the Deputy Director of Administrative Services as salaries are
allocated across several funds (see below) based on work area demands and are reviewed annually. The FY 2020 budget includes a 2.5% increase Salary Allocation by Fund
Position Corp
Waukegan/
Golf TIF STAF Water
Sanitary
Sewer Commuter
Deputy Director Admin. Services 58% 5% 30% 3% 1% 3%
FICA Payments 514110 $525 Accounts for the same portion of the employer’s FICA and Medicare payments for the Deputy Director of Administrative Services position listed above. IMRF Payments 514210 $843 Accounts for the same portion of the employer’s IMRF pension contributions (2020 rate is 12.27%; up from
9.54% in 2019) for the Deputy Director of Administrative Services position listed above.
Health Insurance 514410 $947 Accounts for the same portion of the employer’s Health Insurance coverage for the Deputy Director of Administrative Services position listed above. The Village offers employees choices among three plans
which include two HMO options and one PPO option. In 2020, the premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of the plan design changes.
155
Village of Glenview, IL - 2020 Budget Waukegan/Golf TIF Fund
Contractual Expenditures Audit Services 521140 $1,505 Audit services were competitively bid in 2017 and a five-year contract with a five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually. The fund allocations
are shown to the right. However, a few funds, including this TIF Fund, are charged for special projects; in this case, the charges are for audit services for the annual Waukegan/Golf TIF Compliance Report and the Continuing Disclosure services that are allocated per bond series.
Quantity Unit Cost Total
FY 2019 Baker Tilly – Audit Services 0.5% $44,468 $220
FY 2019 Baker Tilly – Single Audit Services/Federal Grant 0.5% $4,684 $20
FY 2019 Baker Tilly – State of IL Comptroller’s Report 0.5% $1,496 $6
FY 2019 Waukegan/Golf TIF Compliance Report 100% $1,039 $1,039
FY 2019 Continuing Disclosure Bond Series 2013B 100% $220 $220 Total $1,505 Finance & Accounting Services 521205 $5,997 The Village outsourced financial services to Lauterbach & Amen in 2009. The FY 2020 budget includes comprehensive finance management services provided through 8 full-time and 1 part-time on-site staff as well as Chief Financial Officer and managerial staff support. The financial charge for service is annually calculated by resource demand across funds; 0.5% is in the Waukegan/Golf TIF Fund and the remaining
99.5% is allocated to other funds as shown in the Financial Services Fund Allocation table above. FY 2020 is proposed as a 3.5% base contract increase, for a total contract amount of $1,199,311, with the Waukegan/Golf TIF Fund allocation being $5,997. Other Professional Services 521290 $10,000 The 2020 budget includes an unassigned general professional services budget of $10,000 for unforeseen requirements. The $2,500 for a TIF Advisor to complete the Annual TIF Comptroller’s Report is no longer required as this has been absorbed within the Lauterbach & Amen services. Per Capita Tuition Charge 526112 $304,538 Per Capita Tuition Charges are required by the TIF Act to partially compensate the impacted school districts for additional students that are generated within the development; payments are to Elementary School District 34 and High School District 219. The 2020 calculations
are based on the net residential TIF revenue of $761,345, which is the estimated amount to be received in 2019. As shown below, per the TIF Act, School District 34 receives a maximum of 27% and School District 219 receives a maximum of 13% of the net residential TIF revenue. Other Charges Bond Interest 540030 $81,190
To fund the needs of the Waukegan Road/Golf Road Tax Increment Finance District, in December 2013, the Village issued a new taxable bond of $4,385,000 (“Bond Series 2013B”), which included $4,003,390 for project costs, $342,443 for three years (2014-2016) of capitalized interest and $39,167 for costs of issuance. For 2020, the interest expense for Bond Series 2013B is $81,190.
Amount
Elementary School District 34 $205,563 Charge High School District 219 $98,975
TOTAL $304,538
Corporate Fund 85%
Waukegan/Golf TIF Fund 0.5%Special Tax Allocation Fund 4%
Water Fund 6%
Wholesale Water Fund 1.5%
Commuter Parking Fund 1%
Sanitary Sewer Fund 2%
100%
Financial Services Fund Allocation
156
Village of Glenview, IL - 2020 Budget Waukegan/Golf TIF Fund
Bond Principal 540040 $620,000 For 2020, the principal payment for Bond Series 2013B is $620,000 per the debt repayment schedule. Paying Agent Fees 540230 $750 Wells Fargo is the paying agent for Bond Series 2013B. A paying agent accepts payments from the issuer
of a bond and then distributes the payments to the bondholders. For 2020, the annual fee for Bond Series
2013B is $750.
157
158
Village of Glenview, IL – 2020 Budget Police Special Fund
Police Special Fund
The Police Special Fund is used to account for funds received through the forfeiture of assets as directed
by the State of Illinois court system. Direction on the use of these funds is controlled by state statutes. In general, resources are used based upon the type of crime that led to the court-ordered forfeiture of assets. The 2020 budget includes funds to purchase equipment, including ceramic plates for officers.
Police Special Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Investment Income 575 565 565 565 -
Total Revenues 575 565 565 565 -
Expenditures
Capital Outlay 2,826 12,700 10,096 15,000 2,300
Total Expenditures 2,826 12,700 10,096 15,000 2,300
Surplus/(Deficit)(2,250) (12,135) (9,531) (14,435) (2,300)
159
160
Village of Glenview, IL – 2020 Budget Foreign Fire Fund
Foreign Fire Fund
The Foreign Fire Fund was established in 2002 in accordance with state statute 65 ILCS 5/11-10-2. Per this
statute, the revenues accounted for in this fund are restricted for use by direction of the Foreign Fire Insurance Tax Board. The revenues are derived from a 2% charge on the premiums received from companies that are not incorporated in the State of Illinois, but that are engaged in providing fire insurance within the Village. Expenditures approved by the Foreign Fire Insurance Tax Board must benefit everyone
within the Fire Department. The funds will be utilized as required to assist the Fire Department in
continuing to deliver its high standard of service.
Foreign Fire Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Investment Income 3,557 4,000 4,000 4,000 -
Other Revenues 120,049 100,000 119,285 120,000 20,000
Total Revenues 123,606 104,000 123,285 124,000 20,000
Expenditures
Contractual 11,936 10,830 13,684 14,460 3,630
Commodities 63,511 99,170 99,170 99,170 -
Total Expenditures 75,447 110,000 112,854 113,630 3,630
Surplus/(Deficit)48,159 (6,000) 10,431 10,370 16,370
161
162
Village of Glenview, IL – 2020 Budget Corporate Purpose Bonds Fund
Corporate Purpose Bonds Fund
Debt service funds are used to account for payment of principal and interest on debt and the associated fees paid from governmental fund resources. Long-term debt of enterprise and TIF funds are recorded and paid directly from the respective fund.
Currently, there are two outstanding Corporate Purpose Bonds Fund debt issuances, General Obligation
Refunding Bond Series 2012B and General Obligation Purpose Bond Series 2013A. GO Refunding Bond Series 2012B was originally issued in 2004 to fund the construction of the Municipal Center and GO Purpose Bond Series 2013A was issued in 2013 to finance the Municipal Center expansion, including the Village Hall relocation.
The Corporate Fund transfers to the Corporate Purpose Bonds Fund for both the 2012B and 2013A debt. The 2012B debt amount is funded from property taxes and the 2013A debt amount is funded from Corporate Fund revenues. The Corporate Purpose Bonds Fund records the debt service payments. The total 2020 budgeted expenditures are $2,211,923.
Corporate Purpose Bonds Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Investment Income 16,513 14,505 21,705 21,905 7,400
Transfers In 2,259,032 2,201,582 2,201,582 2,209,982 8,400
Total Revenues 2,275,545 2,216,087 2,223,287 2,231,887 15,800
Expenditures
Contractual - 1,320 440 440 (880)
Other Charges 2,207,683 2,203,083 2,203,083 2,211,483 8,400
Transfers Out (504) - - - -
Total Expenditures 2,207,178 2,204,403 2,203,523 2,211,923 7,520
Surplus/(Deficit)68,367 11,684 19,764 19,964 8,280
163
164
Village of Glenview, IL – 2020 Budget Police Pension Fund
Police Pension Fund
The Village’s sworn police employees participate in the Police Pension Employee’s Retirement System
(PPERS). PPERS functions for the benefit of these employees and is governed by a five-member pension board consisting of two members appointed by the Village’s President, one elected pension beneficiary and two elected police employees. The Village and PPERS participants are obligated to fund all PPERS costs based upon actuarial valuations. The State of Illinois is authorized to establish benefit levels and the Village
is authorized to approve the actuarial assumptions used in the determination of contribution levels.
Although it possesses many of the characteristics of a legally separate government, the PPERS is reported as if it were part of the Village for budgetary purposes because of the Village’s fiduciary responsibility to the Pension.
Police Pension Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Investment Income (3,507,513) 5,350,000 6,647,823 5,550,000 200,000
Other Revenues 751,474 973,775 697,927 736,313 (237,462)
Contributions & Transfers 2,470,705 2,448,009 2,448,009 3,428,510 980,501
Total Revenues (285,334) 8,771,784 9,793,759 9,714,823 943,039
Expenditures
Personnel 4,607,357 5,346,081 4,934,506 5,126,004 (220,077)
Contractual 143,258 208,934 138,102 151,913 (57,021)
Total Expenditures 4,750,616 5,555,015 5,072,608 5,277,917 (277,098) -
Surplus/(Deficit)(5,035,950) 3,216,769 4,721,151 4,436,906 1,220,137
165
166
Village of Glenview, IL – 2020 Budget Firefighters’ Pension Fund
Firefighters’ Pension Fund
The Village’s sworn fire employees participate in the Firefighters’ Pension. The pension provides
retirement benefits to firefighters and is governed by a five-member pension board consisting of the two Village President appointees, two elected fire employees, and one elected pension beneficiary. The Village and the participants are obligated to fund all pension costs based upon actuarial valuations. The State of Illinois is authorized to establish benefit levels and the Village is authorized to approve the actuarial
assumptions used in the determination of contribution levels. Although it possesses many of the
characteristics of a legally separate government, the Firefighters’ Pension Fund is reported as if it were part of the Village for budgetary purposes because of the Village’s fiduciary responsibility to the Pension.
Firefighters' Pension Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Investment Income (3,834,919) 6,100,000 7,015,219 6,000,000 (100,000)
Other Revenues 814,043 986,997 816,461 861,367 (125,630)
Contributions & Transfers 4,048,725 4,027,492 4,027,492 5,112,536 1,085,044
Total Revenues 1,027,849 11,114,489 11,859,172 11,973,903 859,414
Expenditures
Personnel 5,995,055 7,075,589 6,223,853 6,441,380 (634,209)
Contractual 222,119 306,739 217,079 238,787 (67,952)
Total Expenditures 6,217,174 7,382,328 6,440,932 6,680,167 (702,161) -
Surplus/(Deficit)(5,189,326) 3,732,161 5,418,240 5,293,736 1,561,575
167
168
Village of Glenview, IL – 2020 Budget Escrow Deposit Fund
Escrow Deposit Fund
The Escrow Deposit Fund is used to account for deposits held by the Village from contractors. The deposits are invested by the Village and the income derived is transferred to the Corporate Fund after deposits are either used or returned.
Escrow Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Investment Income 28,850 23,000 24,000 28,000 5,000
Other Revenues 1,354 - - - -
Total Revenues 30,204 23,000 24,000 28,000 5,000
Expenditures
Transfers Out - - - - -
Total Expenditures - - - - - -
Surplus/(Deficit)30,204 23,000 24,000 28,000 5,000
169
170
Village of Glenview, IL – 2020 Budget Special Service Area Bond Fund
Special Service Area Bond Fund
Special Service Area (SSA) bonds are not obligations of the Village because they are secured by the levy
of taxes on the real property within the special service area. The Village is in no way liable for repayment, but is only acting as the agent for the property owners in levying and collecting the assessments and forwarding the collections to pay the debt. The Village prepares a budget to reflect the amounts of assessments that need to be collected and amount of principal, interest and service fees required to retire
the debt for non-operating planning purposes only.
Special Service Area Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Taxes 338,121 362,801 369,333 358,372 (4,430)
Investment Income 5,863 7,150 4,650 4,650 (2,500)
Total Revenues 343,984 369,951 373,983 363,022 (6,930)
Expenditures
Other Charges 239,328 230,771 230,771 226,280 (4,491)
Transfers Out 450,309 112,515 113,632 112,369 (146)
Total Expenditures 689,637 343,286 344,403 338,649 (4,637)
Surplus/(Deficit)(345,653) 26,665 29,580 24,373 (2,293)
171
172
Glenview Water Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Licenses & Permits 204,391 152,140 104,800 102,700 (49,440)
Charges For Services 14,394,782 15,123,469 13,704,558 14,205,531 (917,938)
Investment Income 57,294 100,000 110,000 86,000 (14,000)
Other Revenues 205,284 175,000 174,082 164,082 (10,918)
Transfers In 124,130 38,977 39,669 290,781 251,804
Total Revenues 14,985,880 15,589,586 14,133,109 14,849,094 (740,492)
Expenditures
Personnel 2,714,131 2,633,464 2,493,770 2,574,355 (59,109)
Contractual 4,782,551 5,784,970 5,240,959 5,315,371 (469,599)
Commodities 704,945 879,965 739,133 894,204 14,239
Other Charges 1,472,753 715,296 712,024 870,872 155,576
Capital Outlay 4,872 5,500 1,500 ‐ (5,500)
Interfund Charges 873,594 901,960 901,960 820,529 (81,431)
Capital Projects 2,349,803 4,769,808 4,431,333 4,908,600 138,792
Total Expenditures 12,902,648 15,690,963 14,520,679 15,383,930 (307,033)
Surplus/(Deficit)2,083,232 (101,377) (387,570) (534,836) (433,459)
Ending Cash and Investments 5,579,155 5,477,778 5,191,585 4,656,749 (821,029)
Glenview Water Fund Summary
Village of Glenview, IL ‐ 2020 Budget Glenview Water Fund173
Revenues
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Licenses & Permits
420330 ‐ Water/Sewer Connection Charges 200,549 150,000 100,000 100,000 (50,000)
420335 ‐ Water Meter 3,072 1,440 3,300 2,000 560
420340 ‐ Water Permit 770 700 1,500 700 ‐
Total Licenses & Permits 204,391 152,140 104,800 102,700 (49,440)
Charges For Services
440105 ‐ Water Charges 14,359,059 15,112,469 13,663,326 14,189,531 (922,938)
440115 ‐ Water for Construction 26,116 10,000 40,000 15,000 5,000
440120 ‐ Turn on Charge 1,620 1,000 1,000 1,000 ‐
440425 ‐ Reimbursements 7,579 ‐ 232 ‐ ‐
480270 ‐ Insurance Recoveries 407 ‐ ‐ ‐ ‐
Total Charges For Services 14,394,375 15,123,469 13,704,558 14,205,531 (917,938)
Investment Income
460120 ‐ Interest‐Investment 57,294 100,000 110,000 86,000 (14,000)
Total Investment Income 57,294 100,000 110,000 86,000 (14,000)
Other Revenues ‐
470955 ‐ Late Payment Fees 191,608 160,000 160,000 150,000 (10,000)
470999 ‐ Miscellaneous Revenue 13,675 15,000 14,082 14,082 (918)
Total Other Revenues 205,284 175,000 174,082 164,082 (10,918)
Transfers In
490520 ‐ Transfer From Wholesale Water Fund ‐ ‐ ‐ 251,950 251,950
490540 ‐ Transfer From Sewer Fund 93,763 ‐ ‐ ‐ ‐
490755 ‐ Transfer From SSA Fund 30,367 38,977 39,669 38,831 (146)
Total Transfers In 124,130 38,977 39,669 290,781 251,804
Total Water Fund Revenues 14,985,880 15,589,586 14,133,109 14,849,094 (740,492)
Glenview Water Fund Revenue Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Glenview Water Fund174
Glenview Water Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 1,684,906 1,801,735 1,656,019 1,724,304 (77,431)
511120 ‐ Part Time Salaries 10,800 12,421 11,069 10,659 (1,762)
511130 ‐ Temporary/Seasonal Salaries 8,130 ‐ ‐ ‐ ‐
511210 ‐ Overtime Salaries 177,812 155,859 186,481 139,290 (16,569)
511240 ‐ Longevity Pay 24,988 26,186 26,186 25,186 (1,000)
511270 ‐ Vacation Buy Back 2,104 2,200 2,104 2,500 300
512110 ‐ Deferred Comp 2,285 1,474 1,485 1,510 36
512120 ‐ Auto Allowance 2,814 1,800 1,814 1,800 ‐
514110 ‐ FICA Payments 141,087 152,561 141,079 144,700 (7,861)
514210 ‐ IMRF Payments 234,161 190,166 178,471 232,978 42,812
514212 ‐ Pension Expense ‐ IMRF/GASB 68 132,752 ‐ ‐ ‐ ‐
514213 ‐ GASB 75 OPEB Expense 4,603 ‐ ‐ ‐ ‐
514410 ‐ Health Insurance 286,940 288,312 288,312 290,678 2,366
515700 ‐ Certification Pay 750 750 750 750 ‐
Total Personnel 2,714,131 2,633,464 2,493,770 2,574,355 (59,109)
Contractual
521140 ‐ Audit Services 1,190 3,477 3,745 3,810 333
521150 ‐ Bank Service Charges 56,979 53,257 58,076 59,441 6,184
521205 ‐ Finance & Accounting Services ‐ 69,525 69,525 71,959 2,434
521215 ‐ Information Technology Services ‐ 28,423 26,991 34,549 6,126
521290 ‐ Other Professional Service 179,747 454,605 400,218 228,108 (226,497)
521295 ‐ PW Outsourced Svcs & Contract Mgmt 157,985 172,237 235,000 308,383 136,146
521540 ‐ Outside Litigation 1,177 5,940 2,970 4,125 (1,815)
522115 ‐ Cell Phone Service & Equipment 3,029 6,424 6,668 6,768 344
522120 ‐ Document Destruction ‐ ‐ ‐ 100 100
522125 ‐ Dues, Memberships, Subscriptions 3,752 4,575 2,970 3,228 (1,347)
522145 ‐ Postage 25,717 25,564 28,967 25,470 (94)
522150 ‐ Printing And Publishing 519 1,500 1,500 1,500 ‐
522155 ‐ Rentals 1,435 2,500 3,500 3,700 1,200
522160 ‐ Software Licensing 57,809 88,293 88,999 126,147 37,854
522170 ‐ Telephone 4,796 9,404 7,825 6,495 (2,909)
522210 ‐ Building Maintenance 31,942 33,863 40,281 30,781 (3,082)
522215 ‐ Building Repairs 4,696 5,000 3,000 10,000 5,000
522225 ‐ Electrical Repairs 656 1,500 1,000 500 (1,000)
522240 ‐ Gas Detector Maintenance 795 7,000 6,000 7,000 ‐
522245 ‐ Grounds Maintenance ‐ 800 800 1,500 700
522260 ‐ Mechanical Repairs ‐ 500 1,000 1,000 500
524025 ‐ East Pump Station Operations 15,766 35,250 11,500 11,500 (23,750)
524040 ‐ Pw Disposal Fees 112,521 117,802 115,000 117,180 (622)
524046 ‐ Locates 11,428 17,840 10,316 103,367 85,527
524060 ‐ Supply And Metering ‐ 11,000 1,000 3,000 (8,000)
524070 ‐ Water Distribution Costs 213,608 248,000 207,236 336,898 88,898
524075 ‐ Water Purchases 3,892,664 4,363,291 3,900,372 3,802,862 (560,429)
524080 ‐ Pump Station Operations 4,341 17,400 6,500 6,000 (11,400)
Total Contractual 4,782,551 5,784,970 5,240,959 5,315,371 (469,599)
Commodities
531020 ‐ Asphalt 49,632 52,492 48,000 146,928 94,436
531021 ‐ Concrete 40,912 67,588 67,088 153,620 86,032
531070 ‐ Computer/Printer/Copier Toner ‐ ‐ ‐ 2,200 2,200
531080 ‐ Electronic Eqpt & Supplies 3,653 4,045 4,045 4,983 938
Glenview Water Fund Expenditure Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Glenview Water Fund175
Glenview Water Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
531085 ‐ Eqpt Mnce Repair Supplies 739 1,000 1,000 ‐ (1,000)
531100 ‐ Fuel 656 4,000 1,000 1,000 (3,000)
531135 ‐ Limestone 74,957 76,500 70,000 54,768 (21,732)
531136 ‐ Topsoil 8,528 8,160 8,000 12,160 4,000
531145 ‐ Natural Gas 10,113 22,000 11,000 11,000 (11,000)
531150 ‐ Operational Parts and Tools 30 ‐ ‐ ‐ ‐
531155 ‐ Operational Supplies 216,570 280,455 222,000 202,000 (78,455)
531176 ‐ Hydrants 49,164 55,900 45,000 45,000 (10,900)
531200 ‐ Rentals 2,190 2,500 ‐ ‐ (2,500)
531205 ‐ Safety Equipment 5,569 16,750 6,450 11,470 (5,280)
531230 ‐ Uniforms/Shoes 8,290 7,375 7,850 9,075 1,700
531235 ‐ Electricity 223,728 265,000 240,000 240,000 (25,000)
535050 ‐ Other Supplies Tools 10,214 16,200 7,700 ‐ (16,200)
Total Commodities 704,945 879,965 739,133 894,204 14,239
Other Charges
540031 ‐ Loan Interest 103,972 109,423 109,423 97,610 (11,813)
540110 ‐ Depreciation 1,357,727 ‐ ‐ ‐ ‐
540195 ‐ Bad Debt Expense 7,038 ‐ ‐ ‐ ‐
540225 ‐ Loan Principal ‐ 590,706 590,706 759,479 168,773
540300 ‐ Training 1,794 10,917 10,895 13,783 2,866
540310 ‐ Travel Reimbursement 2,223 4,250 1,000 ‐ (4,250)
Total Other Charges 1,472,753 715,296 712,024 870,872 155,576
Capital Outlay
550015 ‐ Machinery & Equipment 4,872 5,500 1,500 ‐ (5,500)
Total Capital Outlay 4,872 5,500 1,500 ‐ (5,500)
Interfund Charges
560010 ‐ CERF Charges 154,430 154,002 154,002 148,046 (5,956)
560040 ‐ FRRF Charges 368,966 380,547 380,547 271,434 (109,113)
560070 ‐ General Liability Insurance 132,971 112,232 112,232 129,421 17,189
560090 ‐ MERF Charges 138,805 179,588 179,588 163,902 (15,686)
560095 ‐ MERF Accident Charges 6,221 ‐ ‐ ‐ ‐
560100 ‐ Risk Management Fixed Charges 72,201 75,591 75,591 107,726 32,135
Total Interfund Charges 873,594 901,960 901,960 820,529 (81,431)
Capital Projects
572017 ‐ 2017 Capital Projects 121,619 ‐ ‐ ‐ ‐
572018 ‐ 2018 Capital Projects 2,228,184 50,000 75,000 ‐ (50,000)
572019 ‐ 2019 Capital Projects ‐ 4,719,808 4,356,333 ‐ (4,719,808)
572020 ‐ 2020 Capital Projects ‐ ‐ ‐ 4,908,600 4,908,600
Total Capital Projects 2,349,803 4,769,808 4,431,333 4,908,600 138,792
Glenview Water Fund Total 12,902,648 15,690,963 14,520,679 15,383,930 (307,033)
Village of Glenview, IL ‐ 2020 Budget Glenview Water Fund176
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Glenview Water Fund
The Glenview Water Fund (“Water Fund”) is an enterprise fund which means the fund operates as an independent business with revenues, fully funded expenses, transfers, and financial results. This fund is used to account for the revenue and expense activities associated with the delivery of water to customers.
The Glenview Water Fund includes operational activities performed by the following departments: Public
Works, Administrative Services, and Community Development. The Public Works Department performs general maintenance on the system such as water main break repairs, hydrant flushing, meter replacements, and water quality testing. The Administrative Services Department performs support activities to assist with service operations. These activities include responding to water and sewer customer inquiries, water,
and sewer billing, accounts payable, payroll, financial support, information technology support and
geographic information system (GIS) mapping. The Community Development Department supports long-term infrastructure improvements including planning, design, project management and construction of the water main projects for capital improvements. These projects could include a new water main or replacement of the deteriorated infrastructure.
The Village’s water customer base includes approximately 16,000 customers, 1,820 of whom are in
unincorporated Glenview. The Village separates its customers into five customer classes: residential, commercial, government, industrial and municipal. Approximately 95% of total customers are residential, 4% commercial, and 1% industrial, government and municipal customers. Glenview customers are billed quarterly.
Revenues
Licenses & Permits
Water Connection Charges 420330 $100,000
Accounts for charges assessed to a homeowner or a business that wishes to connect to the Village water system. A connection charge is assessed per the Village’s Municipal Code and then a permit is issued for construction. Applicants shall be charged as provided in section 30-1 of the Municipal code, in addition to paying and all fees for materials and labor related to such connections at the time the application is made.
Connection charges vary depending on the number of homeowners or businesses that are connecting to the Village’s water system in a given year. Based on an analysis of prior year and year-to-date receipts, the Village is budgeting $100,000 in Water Connection Charges, which is level with the 2019 Projection. In 2018 there was a large one-time payment of $58,800. The Village does not anticipate to receive this large
of a payment in 2019.
2017 2018 2019 Estimate 2020 Budget Water Connection Charges $128,332 $200,549 $100,000 $100,000
Percentage Change - 56.27% (50.14%) -
Water Meter 420335 $2,000 Accounts for water meters used for construction by residents, but not returned to the Village. There is a $96 fee for each water meter that is not returned. Although 2016 only had ten unreturned water meters, the years 2017 through 2019 had more than twenty water meters that were used by residents and not returned. Based
on these historical numbers, the Village estimates that approximately twenty water meters used by residents
for construction will not be returned, resulting in a 2020 budget of $2,000.
177
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Water Permit 420340 $700 Accounts for fire hydrant meter permits to provide convenient access to water from fire hydrants to qualified applicants. Applicants are charged a $35.00 hydrant permit fee. From 2016 to 2018, the Village received approximately twenty hydrant permit application fees, resulting in around $700 annually. Through ten months of 2019, the Village has received thirty application fees. Therefore, the Village is projecting revenue
of $1,500 in 2019. The Village’s 2020 budget of $700 is based on historical activity dating back to 2016.
The Village is budgeting to receive twenty applications for hydrant meter permits in 2020, resulting in a budget of $700. Charges for Services Water Charges 440105 $14,189,531 Accounts for charges that are associated with the delivery of water to residential, commercial, government, industrial and municipal customers that are connected to the Village’s water supply. The Village’s water
customer base includes approximately 16,000 customers, 1,820 of whom are in unincorporated Glenview.
Approximately 95% of total customers are residential, 4% commercial, and 1% industrial, government and municipal customers. Glenview customers are billed quarterly. The Glenview water system receives potable water from Lake Michigan through the Village of Wilmette. Glenview purchases water from the Village of Wilmette for $1.97/1,000 gallons. This rate is valid through December 2020.
Between September 2015 and summer 2016, the Village replaced all of the water meters with new automated meters. The new meters allow the Village to implement an automated meter reading process that provides better customer service, greater data accuracy and reduced operational costs. The new meters automatically transmit readings wirelessly. This way, the Village can be more efficient and reduce water
system costs by preventing manual device recording errors and eliminating time-consuming manual meter
reading altogether. The percentage of gallons purchased from the Village of Wilmette that have been billed to customers by the Village is detailed below:
2016 2017 2018 2019 Est. 2020 Est.
January 141,425,759 158,920,501 172,871,770 145,607,950 145,607,950
February 194,957,188 133,388,211 142,513,860 136,460,630 136,460,630
March 146,815,737 142,961,974 140,970,683 128,495,920 128,495,920
April 139,803,661 131,080,292 150,853,134 145,726,100 145,726,100
May 181,660,540 180,596,040 175,863,776 151,556,020 151,556,020
June 227,103,183 244,704,876 180,266,995 145,395,490 145,395,490
July 247,356,395 227,567,312 267,787,124 266,700,890 266,700,890
August 270,650,394 237,080,444 243,400,183 240,240,314 240,240,314
September 215,065,045 243,527,334 175,835,796 175,000,000 175,000,000
October 170,694,387 190,508,920 166,005,130 170,000,000 170,000,000
November 143,604,269 141,425,112 134,604,090 135,000,000 135,000,000
December 150,911,294 137,953,188 141,448,290 139,700,739 139,700,739
2,230,047,852 2,169,714,206 2,092,420,830 1,979,884,053 1,979,884,053
Percentage Billed 85.83% 90.96% 90.80% 90.80%N/A
GALLONS PURCHASED
178
Village of Glenview, IL – 2020 Budget Glenview Water Fund
During 2017 the Village completed a water and sanitary sewer rate study which resulted in a
recommendation to maintain the current water and sanitary sewer rate structures of a fixed component plus a consumption component. The study further recommended that the Water Fund fixed component should recover more than the current 6.7% of total water fund costs by increasing this portion of the rate structure to a recovery percentage of 15% by 2022. The new rates were adopted and were increased starting in 2018.
The fixed and consumption rates for 2018, 2019, and 2020 are detailed in the table below:
Village Water Rates
Meter Size 2018 2019 2020
5/8” & 3/4S” – Fixed Rate $9.74 $12.00 $14.30
3/4" – Fixed Rate $14.25 $17.13 $19.90
1” – Fixed Rate $22.75 $26.20 $29.17
1 ½” – Fixed Rate $48.31 $59.06 $69.80
2” – Fixed Rate $82.62 $107.95 $136.34
3” – Fixed Rate $176.36 $245.93 $331.50
4” – Fixed Rate $288.62 $421.57 $595.19
6” – Fixed Rate $525.59 $698.97 $898.50
8” – Fixed Rate $786.21 $977.53 $1,174.82
Consumption Rate (per 1,000 gal) $6.80 $6.87 $7.01
% Change in Consumption Rates 4.62% 1.00% 2.00%
% of Revenues - Fixed Charge 8.30% 10.41% 11.97%
Water Charges are budgeted to be $14,189,531 in 2020, which is $526,205 over the 2019 estimated revenues. The budgeted amount takes a conservative approach and assumes no increase in water usage. The
2020 budget projects a steady consumption in gallons purchased along with a 2.00% consumption rate increase. Water for Construction 440115 $15,000 Accounts for charges assessed to customers for water equipment used for construction. These charges
fluctuate depending the amount and type of construction conducted in the Village each year. Since 2014, the Village has received between $4,000 and $56,000 in annual receipts due to large, one-time payments for water equipment that are made on an inconsistent basis. For example, there was a payment of $17,543 and $10,420 in 2019. In light of this, the Village is budgeting $15,000 in receipts for 2020, which is lower than the 2019 estimate of $40,000. The decrease reflects the possibility that the Village may see less
significant one-time payments in 2020 compared to 2019.
2017 2018 2019 Estimate 2020 Budget Water for Construction $53,202 $26,116 $40,000 $15,000
Percentage Change - (50.91%) 53.16% (62.50%)
Turn on Charge 440120 $1,000 Accounts for charges assessed to customers to turn-on and turn-off their water supply. A $40 service fee is applied to a resident’s account per trip for any call to such premises by a Village employee that is necessary because of the nonpayment of the water or sewer charge. The reinstatement fee varies depending on when
the payment is made and when the water is to be turned on. Although the average receipts from 2016 to
2018 is $2,120 per year, the Village is conservatively estimating $1,000 of receipts for the 2020 budget.
Payment Made Water Turned On Reinstatement Fee 8 a.m. to 3 p.m. Monday-Friday Same Business Day $80 ($40 turn-off and $40 turn-on)
3 p.m. to 5 p.m. Monday-Friday Same Business Day $290 ($40 turn-off and $250 turn-on)
3 p.m. to 5 p.m. Monday-Friday Next Business Day $80 ($40 turn-off and $40 turn-on)
5 p.m. to 8 a.m. Monday-Friday or Weekends/Holidays
Same or Next Business Day $290 ($40 turn-off and $250 turn-on)
179
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Reimbursements 440425 $0 Accounts for various reimbursements and refunds, including overpayments of invoices for utilities and general supplies. In 2016, there were was a one-time $357,183 reimbursement from the Village of Golf for water connection charges. The Village of Golf began purchasing their water from Glenview in 2016. 2017 and estimated 2018 reimbursements due to overpayments for supplies are $610 and $7,579, respectively.
There were no reimbursements from 2013 to 2015. Due to how difficult the reimbursements are to predict,
the Village does not budget any amount for this line item.
Investment Income
Interest – Investment 460120 $86,000 Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest rates have begun to level off and even slightly decline
during 2019. As a result, the budget of $86,000 is lower than the 2019 estimate of $110,000.
Other Revenues
Late Payment Fees 470955 $150,000 Accounts for late fees assessed to water bills that are not paid by the due date. Based on historical fees, the Village is budgeting $150,000 in 2020. This is slightly lower than the 2019 estimate of $160,000. Late payment fees vary on a year-to-year basis and are difficult to predict.
2017 2018 2019 Estimate 2020 Budget Late Payment Fees $168,985 $191,608 $160,000 $150,000 Percentage Change - 13.39% (16.50%) (6.25%) Miscellaneous Revenue 470999 $14,082 Accounts for revenue derived from various sources such as a portion of the water meter equipment and usage charges (the charges are split between the Water for Construction and Miscellaneous Revenue
accounts), a $25 service charges applied to a customer’s account for each check that is returned or ACH payment that is not honored by the bank and a $25 service fee applied to a customer’s account each time a water service shut-off notice is issued to the service address. The 2020 budget is kept level with the 2019 projection at $14,082.
Transfers In
Transfer from Wholesale Water Fund 490520 $251,950 Accounts for a transfer from the Wholesale Water Fund for the pro rata share of the operating and maintenance Water Fund costs that are incurred in the service of delivering water to wholesale water customers.
Transfer from SSA Fund 490755 $38,831 Accounts for transfers from the Special Service Area Bond Fund for capital projects.
Expenditures
Personnel
Regular Salaries 511110 $1,724,304 Accounts for the portion of the salary expense for the full-time positions listed below allocated to the Water Fund. The 2020 budget includes a 2.5% increase for all positions. The 2020 budget has decreased by four
positions (3 MEOs and the Water Utilities Manager) offset by an increase in one position (Deputy Director of PW) and reallocation of the Deputy Director of Admin. Services. The responsibilities of the Water
180
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Utilities Manager and some of the responsibilities of the MEOs are being fulfilled through contractual
services.
Salary Allocation by Fund
Position Corp TIF Funds* Water Wholesale Water Sewer Other Funds
(3) Assist. to the Village Mgr. 40% 30% 5% 5%
15% - Ins. & Risk 5% -
FRRF
Special Projects Mgr. 90% 10% - - -
Dir. of Admin. Serv. 80% 15% - 4% 1% - Commuter
Deputy Dir. of Admin Serv. 58% 5% - WGT 30% - STAF 3% - 1% 3% - Commuter Resolution Center Supervisor 80% 15% - 5% -
(3) Customer Serv. Rep. II 80% 15% - 5% -
Utility Billing Rep. - 90% - 10% - Deputy Dir. of Public Works 44% 46% 2% 8% -
Management Analyst II 44% 46% 2% 8% -
Admin. Coordinator 44% 46% 2% 8% -
(2) PW Supt. 44% 46% 2% 8% -
(5) PW Supervisors 44% 46% 2% 8% -
(2) Field Inspector 44% 46% 2% 8% -
(20) MEO 44% 46% 2% 8% -
Facilities Supervisor 68% 21% - 11% -
Sr. Facilities Technician 68% 21% - 11% -
Facilities Technician 68% 21% - 11% - Dir. of Comm. Dev. 48% 30% - STAF 15% - 7% -
Engineering Division Mgr. 40% 20% - STAF 25% - 15% -
Village Engineer 60% 25% - 15% -
Engineering Project Mgr. 60% 25% - 15% -
Engineering Technician 60% 25% - 15% -
(2) Sanitarian 95% 5% - - -
*TIF Funds include Waukegan/Golf TIF (WGT) and the Special Tax Allocation Fund (STAF)
Part-Time Salaries 511120 $10,659 Accounts for a portion (15%) of the salary expense for the three part-time Customer Service Representatives. The 2020 budget includes a 2.5% salary increase. Overtime Salaries 511210 $139,290 Accounts for a portion of the overtime salary expense for non-exempt personnel allocated to Water. The 2020 budget is based on the Village’s hybrid model that leverages the value of in-house PW staff and
outside contractors through outsourcing to perform typical PW functions such as locate services, hydrant flushing, valve exercising, etc. Longevity Pay 511240 $25,186 Accounts for a portion of longevity compensation paid to non-exempt employees. Longevity is paid to
Public Works union employees with 7 or more years of service hired prior to 1/1/15 (18 employees) and non-union non-exempt employees with 7 or more years of service hired prior to 7/17/2012 (15 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is
181
Village of Glenview, IL – 2020 Budget Glenview Water Fund
1.9% based on prior year change. Longevity is allocated across funds in the same proportions as regular
salaries. Vacation Buy Back 511270 $2,500 Accounts for the vacation time compensation paid to employees who are primarily allocated to the Water
Fund for a certain number of accrued and unused vacation hours in accordance with the Employee
Handbook. The 2020 budget is based on a three-year trend. Deferred Compensation 512110 $1,510 Accounts for the same portion of deferred compensation as the regular salary allocation for the Director of
Administrative Services and the Director of Community Development at 3% of their base salary per the
employee handbook. Auto Allowance 512120 $1,800 Accounts for the same portion of the auto allowance as the regular salary allocation for the Director of
Administrative Services and the Director of Community Development at $6,000 each per the employee
handbook. FICA Payments 514110 $144,700 Accounts for a portion of the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments
applied to the FICA Wages (salaries, longevity pay, vacation buy back, deferred compensation and auto
allowance). IMRF Payments 514210 $232,978 Accounts for a portion of the employers share of the Illinois Municipal Retirement Fund (IMRF) pension
contributions. The 2020 employer rate is 12.27% (up from 9.54% in 2019) of IMRF wages which include
salaries, OT wages, longevity, vacation buyback, and deferred compensation.
Health Insurance 514410 $290,678 Accounts for the same portion of the Health Insurance coverage for the positions listed in regular salaries.
The Village offers employees choices among three plans which include two HMO options and one PPO option. In 2020, the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of plan design changes. Certification Pay 515700 $750 Accounts for the incentive of one employee maintaining a water license per the PW Union contract. Contractual
Audit Services 521140 $3,810 Audit services were competitively bid in 2017 and a five-year contract
with a five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually and are shown in the table to the right. Fund specific accounts are charged
for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The FY 2020 includes a new line item detail for GATA Audit Services. The total budget for audit services is $60,173, with a $3,810 proposed Water Fund FY 2020 budget. GATA Grant Accountability and Transparency Act (GATA) became Illinois law in 2014 to establish consistent federal compliance requirements for all grants regardless of the source of funding. GATA sets
Corporate Fund 85%
Waukegan/Golf TIF Fund 0.5%
Special Tax Allocation Fund 4%
Water Fund 6%
Wholesale Water Fund 1.5%
Commuter Parking Fund 1%
Sanitary Sewer Fund 2%
100%
Financial Services Fund Allocation
182
Village of Glenview, IL – 2020 Budget Glenview Water Fund
statewide lifecycle grant management requirements. The new State of Illinois reporting and auditing
requirements resulted in additional audit work beginning in FY 2019 with the FY 2018 audit. These requirements will continue in the future for years the Village needs to conduct grant reporting.
FY 2020 Audit and Related Reporting
Water Fund
Allocation
Total
Cost
Water
Fund Cost
Audit Services (Baker Tilly) 6% $44,468 $2,680
GATA Grant Audit Services (Baker Tilly) 6% $1,750 $105
Single Audit Services/Federal Grant (Baker Tilly) 6% $4,684 $280
State of IL Comptroller’s Report (Baker Tilly) 6% $1,496 $70
Other Post-Employment Benefits Update (Actuary) 15% $4,500 $675
Continuing Debt Disclosure Annual Report (Piper Jaffray) 0% $1,100 -
TIF Reports (The Glen and Waukegan/Golf) 0% $2,175 -
TOTAL $60,173 $3,810
Bank Service Charges 521150 $59,441 The Village engages various methods to provide citizens
with a range of payment options for commuter parking
permits, building permits, Police p-tickets (which are citations issued for violations of local ordinances), ambulance billing and other miscellaneous payments, some of which can be offered on-line. An annual
transaction receipt analysis of accounts charged to each
fund began in 2017 to determine the subsequent years fund allocation. The table to the right shows the outcome of the receipt activity analysis and the corresponding fund allocations. The Total credit fees are $92,200, of which the Water Fund supports 65% or $59,441. For FY 2020, fee increases range from 0-7%.
FY 2020 Bank Service Charges Water Fund Allocation Total Cost Water Fund Cost Ambulance credit card fees 0% $1,500 -
American Express 65% $9,000 $5,850
Credit cards 65% $77,500 $50,375
Vanco check processing 83% $2,700 $2,241
Paypal 65% $1,500 $975
TOTAL $92,200 $59,441
Finance & Accounting Services 521205 $71,959 The Village outsourced financial services to Lauterbach & Amen in 2009. The FY 2020 budget includes comprehensive finance management services provided through 8 full-time and 1 part-time on-site staff as
well as additional Chief Financial Officer and managerial staff support. The financial charge for service is
annually calculated by resource demand across funds as shown in the Financial Services Fund Allocation table (within the Audit Services description). The greatest amounts of activity is in the Corporate Fund. The remaining 15% represents work effort in the other funds. FY 2020 is proposed as a 3.5% base contract increase, in the total contract amount of $1,199,311, with the Water Fund allocation being $71,959.
Credit CardsChecks Ambulance Fees
Corporate Fund 17%100%
Water Fund 65% 83%
Sanitary Sewer Fund 13% 17%
Commuter Parking 5%
Table 3: Fund Allocations
183
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Information Technology Services 521215 $34,549 Information technology (IT) functions are supported through contracted services. The primary IT contract is a managed service provider with on-site technical resources during business hours and after hour’s emergency support. The program staffing level is annually
reviewed and allocated across funds based on general technology
resource demands as shown in the table to the right.
Information Technology
Water Fund Allocation Total Cost
Water Fund Cost
The IT contract was outsourced in three solicitations in 2007, 2013 and 2019. The FY 2020 budget proposes $596,412 with a $94,552 contingency if there is a change of service provider to pay for a six
week onboarding which is the primary reason for the 20% increase. 5% $690,964 $34,549
Other Professional Services 521290 $228,108 Accounts for the service fees for outside firms and agencies that support the work of the Water Fund. This includes services managed by the Administrative Services Department as well as Public Works. This
account decreased in 2020 primarily due substantial completion of the Utility Field Data Collection project to enhance the positional accuracy and integrity of the GIS data.
Description Allocation% Cost Amount Financial Analysis Consulting - Actuary 10% 5,000 $500
Municipal GIS Partners, Inc. 5% 208,964 $10,448
GIS Consortium Shared Initiatives 5% 6,344 $317 Photogrammetric Mapping – 10 quarter sections 5% 17,347 $872
Utility Field Data Collection 60% 79,673 $47,804
Document Scanning Contract 5% 25,000 $1,250
FAMS-XL Water/Sewer Financial Model Consulting Services 83% 1,500 $1,245
Tyler Reporting Services 5% 7,500 $375
WaterSmart Implementation of Single Sign-on with Munis 83% 12,650 $10,500
WaterSmart Update Munis Billing File for Utility Billing Upgrade 83% 3,000 $2,490
Performance Metric/Budget Tracking /Dashboard implementation 5% 20,000 $1,000
Wiring Contract - Electrical wiring for IT 5% 1,000 $50
Application Tracking Implementation Services 5% 6,000 $300 Utility Billing Mail and Bill Print Services 83% 16,500 $13,695
Leak alert mailers thru WaterSmart 83% 2,500 $2,075
Water Bill Meter Tickets 83% 225 $187
Supervisory Control and Data Acquisition (SCADA) consulting $5,000
SCADA Repair and Replacement (3-year average) $5,000
Water Model Update (contractual agreement) $20,000
Professional engineering services (est. for unplanned requests) $10,000 Cross connection services (contractual agreement) $50,000
Large meter testing (contractual agreement) $45,000
TOTAL $228,108 PW Outsourced Svcs & Contract Mgmt 521295 $308,383 Accounts for the outsourced professional services under the Baxter Woodman contract to perform the
services below. The first table shows how services are allocated across funds. The second table shows the
Corporate Fund 90%
Special Tax Allocation Fund 3.25%
Water Fund 5%
Sanitary Sewer Fund 1%
Commuter Parking Fund 0.75%
100%
Table 4: Technology Fund Allocation
184
Village of Glenview, IL – 2020 Budget Glenview Water Fund
detail of what is allocated to the Water Fund. The 2020 budget includes the Water Operator which was
previously fulfilled in-house.
Public Works Outsourced Management Fund Allocation Table
Corporate Water Sanitary Wholesale Water Commuter Glen-TIF 2020 Budget Contract Management (40%) $51,600 (50%) $64,500 (10%) $12,900 - - - $129,000
Sod Restoration (10%) $3,948 (80%) $31,590 (5%) $1,975 - (5%) $1,975 - $39,488 General Landscaping (79%) $198,492 (9%) $22,613 - - (3%) $7,538 (9%) $22,613 $251,256
Landscaping & Weed Control
(100%)
$30,486 - - - - - $30,486
Landscaping Special Projects (100%) $28,800 - - - - - $28,800
Public Works Director (44%) $86,852 (46%) $90,800 (8%) $15,792 (2%) $3,948 - - $197,392
Water Operator - (80%) $98,880 - (20%) $24,720 - - $123,600
Total Cost $400,178 $308,383 $30,667 $28,668 $9,513 $22,613 $800,022
Public Works Outsourced Management Water Fund Detail
Outside Litigation 521540 $4,125 Accounts for the cost of labor attorneys for union negotiations, personnel matters and special projects. The Public Works Union contract expired in 2019. Negotiation costs are estimated to be $10,000 or 40 hours at a rate of $250/hour. Personnel matters and special projects costs are estimated at $2,500 or 10 hours at a rate of $250/hour. These costs are allocated to the Corporate Fund (55% or $6,875), Water Fund (33% or
$4,125), and Sewer Fund (12% or $1,500).
Cell Phone Service & Equipment 522115 $6,768 The FY 2020 budget of $135,783 for cell phones was projected based on the average FY 2019 expenditures, plus a 2% increase for taxes and account changes. The FY 2020 budget is 4.7% less than the FY 2019
budget. The charges are allocated across funds based on general technology resource demands shown on the Information Technology Fund Allocation table.
Description Unit Measure Qty Unit Cost Total Cost Water Fund Cost
Contract management for routine monthly maintenance Monthly 12 $10,750 $129,000 $64,500
Sod restoration services Hourly 200 $197.44 $39,488 $31,590
General landscape monthly maintenance (mowing, watering, etc.) Monthly 12 $20,938 $251,256 $22,613
Landscaping and weed control for the
floodway buyout properties Hourly 200 $152.43 $30,486 -
Landscaping T*M (special projects) Hourly 144 $152.43 $28,800 -
Public Works Director Hourly 2,080 $94.90 $197,392 $90,800
Water Operator Hourly 1,200 $103 $123,600 $98,880
TOTAL $800,022 $308,383
185
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Cell Phone Service
Water Fund Allocation Total Cost Water Fund Cost
Cellular service for phones and field computers (Verizon) 5% $124,000 $6,200
Cellular emergency phones and Board Epacket service (AT&T) 5% $10,000 $500
Payphone service at depot stations (Pacific Telemanagement) 5% $1,350 $68
Wi-Fi maintenance for depot stations (AT&T) 0% $433 -
TOTAL $135,783 $6,768
Document Destruction 522120 $100 The FY 2020 total budget of $2,000 supports the biannual destruction of paper documents after they have been scanned and filed electronically following the approval of the Illinois Department of Archives. The Water Fund allocation is 5%, or $100 per the Information Technology Fund Allocation table.
Dues, Memberships, Subscriptions 522125 $3,228 Accounts for the participation in various organizations. The budget is based on confirming annual dues with each
organization on an annual basis. These organizational memberships provide services such as training, professional development, and useful information.
Postage 522145 $25,470 Accounts for 83% or $24,070 of the postage costs for water/sewer utility bills mailed to Village customers and 40% or $1,400 of the postage machine lease. Printing and Publishing 522150 $1,500 Accounts for the cost of printing and publishing lead hangers, door tag notifications, meter tickets, and maps. Staff estimates 2020 expenditures will be $1,500. Rentals 522155 $3,700 Accounts for the Metra easement lease for the right-of-way along Depot Street in the Central Business
District. Based on agreements with Metra and three-year average for equipment, staff estimates the 2020 expenditures will be $3,700. Software Licensing 522160 $126,147 This account includes ongoing software maintenance charges as well as any proposed projects that require
software. Initial purchases of software licensing are competitively bid and awarded and ongoing maintenance costs are budgeted annually. The charges are allocated across funds based on general technology resource demands, updated annually, and summarized below by function. Software that supports a specific function is charged directly to the appropriate account. For example, utility billing software is charged toward the Water and Sanitary Sewer Funds and the New World software is offset
through Joint Dispatch revenue. Proposed additional software for FY 2020 support the following projects: add software to support Performance Metric / Budget Tracking / Dashboards; and a WaterSmart update to the Munis Billing File for UB-CIS upgrade.
Description Amount American Water Works Association (AWWA) department membership $3,168
Water Operator certification $60
TOTAL $3,228
186
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Description
Water Fund Allocation Total Cost
Water Fund Cost General Software Maintenance 5% 499,829 $24,991
Tyler Utility Billing Interface and CIS 83% 9,219 $7,652
WaterSmart Annual Software Maintenance 83% 64,239 $53,318
FAMS-XL Annual Water/Sewer Financial Model License 83% 3,750 $3,113
Utility Management Software HD Sensus SAAS Fee (Core &
Main) 83% 29,250 $24,278
GovIT Strategic Plan Projects 5% 2,500 $125
SCADA Annual Maintenance 100% 7,750 $7,750
Performance Metric/Budget Tracking/Dashboard Software 5% 60,000 $3,000
WIN-911 SCADA Support Software 100% 595 $595
Annual Timekeeping Software Maintenance 5% 26,500 $1,325 TOTAL $126,147 Telephone 522170 $6,495 The FY 2020 budget for general telephone service, 911 lines, and fiber connection charges for the Village
and its Dispatch partners. The budget was projected based on the average FY 2019 expenditures, reduced
by savings from renegotiated contracts. The charges are allocated across funds based on general technology resource demands shown on the Information Technology Fund Allocation table. The FY 2020 total proposed budget for general voice and data services is $129,905 of which 5% or $6,495 is allocated to the Water Fund.
Building Maintenance 522210 $30,781 Accounts for maintenance costs of Village-owned facilities including but not limited to the following:
Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost
Backflow Testing DeFranco Plumbing 2019-2020 Annual service 1 $980 $980
Custodial Services (5% of contract) TBD 2020- Monthly 12 $1,042 $12,500
Fire Protection U.S. Fire and Safety Quoted annually Annual service 1 $1,701 $1,701
Generator Preventative Maintenance (30% of contract) Midwest 2019-2021 Monthly 12 $1,250 $15,000
Pump Inspection N/A N/A Annual 1 $600 $600
TOTAL $30,781
Building Repairs 522215 $10,000 Accounts for repairs at pump station facilities. Based on a three-year average, staff estimates 2020 expenditures will be $10,000. Electrical Repairs 522225 $500 Accounts for testing and calibration of utility locate devices and 2% of the cost of electrical repairs of facilities. Based on a three-year average, staff estimates 2020 expenditures will be $500. Gas Detector Maintenance & Repairs 522240 $7,000 Accounts for payments for gas meter maintenance at the Village’s East and West pumps. Based on a three-
year average, staff estimates 2020 expenditures will be $7,000.
187
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Grounds Maintenance 522245 $1,500 Accounts for fence repairs as a result of water system maintenance. Based on a three-year average and a 5% allocation, staff estimates 2020 expenditures will be $1,500. Mechanical Repairs 522260 $1,000 Accounts for the maintenance and repairs to HVAC equipment, generators, elevators and boilers. Based on
a three-year average, staff estimates 2020 expenditures will be $1,000. East Pump Station Operations 524025 $11,500 Accounts for the following services related to the East Pump Station. The 2020 budget is based on the three-
year average.
Service Amount Cathodic protection services $5,000
Water quality lab testing $5,000
Vibration pump testing $1,500 TOTAL $11,500
PW Disposal Fees 524040 $117,180 Accounts for the hauling of spoil from street sweeping and spoil from street excavations. Based on a three-
year average of work, the hauling of spoil is allocated 20% to the Corporate Fund, 70% to the Water Fund
and 10% to the Sanitary Sewer Fund.
Locates 524046 $103,367
Locate Subscription
Accounts for the cost associated with locating underground utilities prior to digging or excavating. The 2020 budget is based on an annual subscription with JULIE locates. Locate Services
Accounts for utility locating services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside contractors through outsourcing to perform typical public
works functions. This is the first year that these services are
being performed by a contractor. The estimated annual cost is $92,255 for the Water Fund. This is based on a three-year average of utility callouts. Supply & Metering 524060 $3,000
Accounts for repair service and maintenance of large meters. Based on a three-year average, staff estimates the 2020 expenditures will be $3,000.
Description Unit measure Qty Unit price Total cost
Corporate Fund Cost
Water Fund Cost
Sanitary Sewer Fund Cost
Hauling of spoil Tons 600 tons $270 $162,000 $32,400 $113,400 $16,200 Hauling of spoil- asphalt Tons 27 tons $200 $5,400 $1,080 $3,780 $540
TOTAL $167,400 $32,480 $117,180 $16,740
Locates Subscription Fund Allocation table
Corporate (10%) $1,389
Water (80%) $11,112
Sanitary (10%) $1,389
2020 Budget $13,890
Locates Services Fund Allocation table
Corporate (20%) $36.902
Water (50%) $92,255
Sanitary (20%) $36,902
Wholesale (10%) $18,451 2020 Budget $184,510
188
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Water Distribution Costs 524070 $336,898 Accounts for service costs related to distributing water including new 2020 outsourcing initiatives of hydrant flushing and valve exercising as shown below:
Service Amount
Hydrant painting $27,412
Leak detection contract (full system leak detection and survey services) $40,000 As needed leak detection services outside of contract $5,000
Contractor assistance to repair emergency water main breaks $140,000
Hydrant flushing $47,579
Valve exercising $76,907
TOTAL 336,898
Water Purchases 524075 $3,802,862 Accounts for an estimate of 1,979,884 gallons of water which is a two-year average of water gallons purchased at rates of $1.97 and $1.87 to be purchased from the Village of Wilmette for Glenview’s
customers. The current water purchase rate of $1.97 is effective from January 1, 2019 until June 30, 2020.
Once the Village begins selling water to Aqua in July of 2020, the water purchase agreement includes rate reduction of five percent. This will result in a reduction in the rate from $1.97 to $1.87 beginning in July of 2020. Wilmette will continue to provide a rate increase on January 1st of every odd numbered year. Pump Station Operations 524080 $6,000 Accounts for the annual maintenance of the Village’s pump stations including vibration pump testing ($1,000) and water quality testing per the Illinois Environmental Protection Agency ($5,000). Commodities
Asphalt 531020 $146,928
Asphalt material Accounts for the cost of hot patch and cold patch asphalt
used to fill potholes in
roadways. Hot patch is a more permanent fix to potholes and requires excavating to address the underlying problem that
caused the pothole. Cold patch is used to temporarily fill potholes as a “quick fix.” Below is the amount of
hot patch and cold patch that has been used since 2017:
Asphalt Fund Allocation Table
Corporate Water Sanitary 2020 Budget Hot patch- binder $1,692 $3,384 $564 $5,640
Hot patch - surface $2,700 $5,400 $900 $9,000
Cold patch $12,096 $18,144 - $30,240
Total cost $16,488 $26,928 $1,464 $44,880
Hot Patch – Binder (60% Water)
Tons Unit Cost Total
2017 361 $43 $15,552
2018 390 $50 $19,500 2019 250 $47 $11,750 2020 120 $47 $5,640
Hot Patch – Surface (60% Water)
Tons Unit Cost Total
2017 634 $47 $29,798
2018 585 $54 $31,590
2019 350 $50 $17,500
2020 180 $50 $9,000
Cold Patch (60% Water)
Tons Unit Cost Total 2017 230 $122 $28,060 2018 237 $135 $32,095
2019 200 $144 $28,800
2020 210 $144 $30,240
189
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Asphalt repair services
Accounts for asphalt repair services performed by a contractor. The Village utilizes a hybrid model that leverages
the value of in-house Public Works staff and outside
contractors through outsourcing to perform typical public works functions. This is the first year that these services are being performed by a contractor. This work includes the contractor purchasing asphalt and repair roads that are
requested by Village staff. The estimated annual cost is $120,000 for the Water Fund.
Concrete 531021 $153,620 Accounts for contractual services to repair and replace concrete related to public property.
Concrete Repair Fund Allocation Table
Corporate (60%) Water (32%) Sanitary (3%) Commuter (5%) 2020 Budget Sidewalk $98,808 $52,697 $4,940 $8,234 $164,680
Curb $28,832 $15,377 $1,441 $2,402 $48,054
Driveway $8,400 $4,480 $420 $700 $14,000
Pavement Patch $80,000 $42,666 $4,000 $6,666 $133,333
Utility Restoration $72,000 $38,400 $3,600 $6,000 $120,000
Total $288,040 $153,620 $14,401 $24,002 $480,067
Staff has developed a twelve-year program to repair and maintain sidewalks and curbs within the Village’s limits. It is expected that it will take two years to complete each section. Starting in 2020, Public Works staff will begin surveying section 1 for sidewalk and curb repair. This program will result in an increase in
2020 but each year will be based on the evaluation of the upcoming section. Staff will continue to repair driveways, pavement patches and utility restorations through work orders and resident requests.
Asphalt Repair Services Fund Allocation table
Corporate (30%) $60,000
Water (60%) $120,000
Sanitary (10%) $10,000
2020 Budget $200,000
190
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Staff estimates that 5% of all Village sidewalks are deteriorating. Based on the last three-years of service
requests from residents, staff estimates there will be 7,000 sq. feet of sidewalk repair outside of Section 1.
Staff estimates that 1% of all Village curbs are deteriorating. Based on the last three-years of service requests from residents, staff estimates there will be 500 feet of curb repair outside of Section 1.
Curb Repair
Program Type Unit Measure Qty Unit Cost Total
Section-based Linear feet 1,636 $22.50 $36,804
Resident request Linear feet 500 $22.50 $11,250
TOTAL $48,054
Based on the last three years of resident requests and work orders submitted, staff estimates the following projects for Driveway repair, Pavement patch and Utility restoration repair: Driveway Repair
Program Type Unit Measure Qty Unit Cost Total
Resident request Square yard 250 $56.00 $14,000
Pavement Patch
Program Type Unit Measure Qty Unit Cost Total
Resident request Square yard 2,222 $60.00 $133,333
Utility Restoration Repair
Program Type Unit Measure Qty Unit Cost Total
Resident request Square feet 20,000 $6.00 $120,000
Computer/Printer/Copier Toner 531070 $2,200 Accounts for maintenance and supplies for copiers and plotters. The 2020 Water Fund budget represents 5% of the $44,000 total budget; this account was not previously in the Water Fund budget.
Electronic Equipment & Supplies 531080 $4,983 This account includes 22% of the leasing cost of GPS hardware/software in the amount of $4,045 which is used to track vehicle location. Eqpt Mnce Repair Supplies 531085 $0 Equipment maintenance/repair supplies are now included in the operational supplies budget. Fuel 531100 $1,000 Accounts for fuel for the Rugen and West Lake pump stations. Based on a three-year average, staff expects
2020 expenditures will be $1,000.
Sidewalk Repair
Program Type Unit Measure Qty Unit Cost Total
Section-based Square feet 20,447 $6.00 $122,680
Resident request Square feet 7,000 $6.00 $42,000
TOTAL $164,680
191
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Limestone 531135 $54,768 Accounts for aggregate delivery services for limestone material which is used for property restorations.
Tons used Unit price Total Price 2016 4,544 $18.40 $83,610
2017 3,518 $18.87 $66,385
2018 4,259 $19.17 $81,645 2019 4,250 $16.30 $69,275
2020 4,200 $16.30 $68,460
Topsoil 531136 $12,160 Accounts for topsoil and sand used for property restorations. Natural Gas 531145 $11,000 Accounts for a portion of the cost of natural gas for pump station facilities. Based on a three-year average,
staff estimates the 2020 expenditures will be $11,000. Operational Supplies 531155 $202,000 Accounts for supplies for maintenance of facilities such as batteries, sodium hypochlorite, water testing
equipment, and pump house supplies. The 2020 budget is based on the three-year average.
Hardware and small tools $10,000
East pump station maintenance and repair $5,000
East pump station - Sodium hypochlorite for disinfecting the water at pumping stations $7,000
East pump station - Equipment and repair parts $7,000
Water distribution - Water repair and replacement parts (structures, lids, and sleeves) $120,000 Water supply and metering - Replacement meters and transmitters $25,000
Water supply and metering - Meters and Transmitters for new developments (Enclave and Park Place subdivisions) $15,000
West pump station - Sodium hypochlorite $5,000
West pump station – Equipment and repair parts $5,000
West pump station maintenance and repair $3,000
TOTAL $242,000
Hydrants 531176 $45,000 Accounts for the maintenance, repairs and replacement parts for the Village’s hydrants. Based on a three year average, staff estimates the 2020 expenditures will be $45,000. Safety Equipment 531205 $11,470 Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee
recommendations. This account also includes prescription safety glasses (per the Public Works Collective Bargaining Agreement), first aid kits and supplies, gloves, protective eyewear, disinfectant supplies, and high visibility safety vests. Based on a three-year average, staff estimates the 2020 expenditures will be $11,470.
Limestone Allocation
2020 Budget $68,460
Corporate (10%) $6,846
Water (80%) $54,768
Sanitary (10%) $6,846
Topsoil Allocation
2020 Budget $15,200
Corporate (10%) $1,520
Water (80%) $12,160
Sanitary (10%) $1,520
21-ton truckload used Unit price Total Price
2016 40 $360 $14,400
2017 41 $372.30 $15,264
2018 35 $378.26 $13,239
2019 38 $400 $15,200
2020 38 $400 $15,200
192
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Amount
Air monitor device $3,600
Prescription safety glasses (12 @ $35 each) $420
Barricades and cones $5,850
Gloves, protective eyewear, and disinfection supplies and high visibility vests $900
Safety upgrades or supplies for safety improvements or minor repairs $500
First aid kits and supplies $200 TOTAL $11,470
Uniforms Shoe 531230 $9,075 Accounts for the uniform and boot allowances for certain Public Works employees and special event and seasonal shirts. Amount
MEO uniform and boot allowance $6,325
Supervisor uniform and boot allowance (5 @ $450 each) $2,250
Superintendent uniform and boot allowance (2 @ $250 each) $500
TOTAL $9,075
Electricity 531235 $240,000 Accounts for electricity for four pumping stations, four interconnections and one elevated tank. The 2020 budget is based on a three-year average. Other Supplies/Tools $0 Other supplies and tools costs are now included in the operational supplies budget.
Other Charges Loan Interest 540031 $97,610 On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank in a draw-loan
in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview
Water System. The Water Fund is allocated 90% of the principal and interest payments. The remaining 10% is allocated to the Sanitary Sewer Fund. Interest payments are made in June and December on a semi-annual basis each year. Interest on the loan is 2% of the loan balance at the beginning of the year. The total 2020 budget amount is $108,455 with the Water Fund allocation being $97,610.
Loan Principal 540225 $759.479 On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank in a draw-loan in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. This is a Bank Qualified Tax Exempt loan and the Village has drawn a total of $6,876,024
and has made principal payments in the amount of $796,985 as of December 31, 2018. The remaining
amount will not be drawn. The principal payment is made in November on an annual basis each year. The Water Fund is allocated 90% of the principal and interest payments. The remaining 10% is allocated to the Sanitary Sewer Fund. The total 2020 budget amount is $843,866 with the Water Fund allocation being $759,479.
193
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Training 540300 $13,783 Accounts for the employee development and professional development in specific areas. The training not only enhances the employees’ career, but maintains and develops additional skills for the benefit of the organization and the residents served.
Qty
Unit Training Cost
Subtotal Training Cost
Unit Travel Cost
Subtotal Travel Cost
Total Travel & Training Cost
Professional seminars 1 $1,500 $1,500 $1,000 $,1000 $2,500
CDL renewals 1 $333 $333 - - $333
Illinois Public Service Institute 2 $1,000 $2,000 - - $2,000
Water Certifications 1 $1,750 $1,750 - - $1,750 IL. American Water Works Association annual conference 1 $300 $300 $700 $700 $1,000 American Water Works Association 1 $500 $500 $700 $700 $1,200
Safety Training 1 $5,000 $5,000 - - $5,000
TOTAL $13,783 Travel Reimbursement 540310 $0 Accounts for travel expenses are now included in the training costs above.
Capital Outlay
Machinery & Equipment 550015 $0 Machinery and equipment costs are now included in the operational supplies budget. Interfund Charges CERF Charges 560010 $148,046 Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Water Fund. The total equipment value and replacement cycles are
reviewed and updated annually.
FRRF Charges 560040 $271,434 Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components.
General Liability Insurance 560070 $129,421 Accounts for the portion of the property and liability insurance costs allocated to the Water Fund.
MERF Charges 560090 $163,902 Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Water Fund vehicles.
Risk Management Fixed Charges 560100 $107,726 Accounts for the portion of the worker’s compensation insurance costs allocated to the Water Fund.
194
Village of Glenview, IL – 2020 Budget Glenview Water Fund
Capital Projects 2020 Capital Projects 572020 $4,908,600 Accounts for the capital project expenditures allocated to the Water Fund. The 2019 budget includes design
services, road reconstruction projects, stormwater projects, and water system projects.
Design Services Amount
CIP Core Design (B&W) $159,577
Inspectional Services(B&W) $168,062 Total Design Services $327,638
Road Reconstruction Projects (The Road Reconstruction includes sanitary sewer replacement/lining, water main replacement or installation, and storm sewer installation/replacement/lining. The Road Reconstruction includes the following work: pavement removal, curb removal and replacement or installation, underground utility
installation/replacement/repairs, public utility relocations, sidewalk replacement, roadway base repair/replacement, placement of new asphalt pavement, parkway grading, and landscape restoration. Roadway reconstruction projects will typically reestablish the full-service life for all public components included.)
Russet Way (Crestwood Dr. to Carousel Dr.) $428,824
Hunter Road & Hunter Court (Heatherfield Ln. to Ferndale Rd.) $463,528 Church Street (Grove St to Pine St) $209,763
Juniper Road (Wilmette Ave. to Glenview Rd.) $488,800
Montgomery Lane (Colfax Ave. to Harrison St.) $318,240
Montgomery Lane & Walnut Ct (Colfax Ave. to South of Walnut Ct.) $365,040
Longvalley Road (SSA 70 & 98) (Harlem Ave. to Lehigh) $282,035
Greenbriar Drive (Greenwood Rd. to Locust Ln.) $292,517
Woodland Drive (SSA 96) (Central Rd to Coronet) $9,360 Longvalley Road (Woodland Dr. to West End) $413,920
Parkview Road (Colfax Ave. to Harrison St.) $228,280
Covert Road (Shermer Rd. to Briarhill) $124,935 Briarhill Road (Central Rd. to South CDS) $181,714
Washington Street (Colfax Ave. to Harrison St.) $268,112
Total Road Reconstruction Projects $4,075,068
Water System Projects (As part of the Water Main Study and pipe condition and age the following projects were recommended for replacement or upgrade of the water main system. The projects include the following work:
pavement removal, curb removal and replacement as needed, water main replacement or installation, other utility repair or replacement (storm and sanitary sewers), public utility relocations as needed, sidewalk replacement, roadway base repair/replacement, placement of new asphalt pavement, parkway grading, and landscape
restoration.) Lilac Avenue (Magnolia to Maple Street) $505,894
Total Water System Projects $505,894
Total Water Fund Capital Projects $4,908,600
195
196
Glenview Sanitary Sewer Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues ‐
Licenses & Permits 13,413 14,000 12,500 12,500 (1,500)
Charges For Services 2,353,849 2,503,860 2,503,860 2,542,227 38,367
Investment Income 10,317 9,000 12,600 9,000 ‐
Other Revenues 2,011 ‐ ‐ ‐ ‐
Transfers In 71,554 70,644 70,801 70,644 ‐
Total Revenues 2,451,144 2,597,504 2,599,761 2,634,371 36,867
Expenditures
Personnel 545,815 534,956 514,920 545,603 10,647
Contractual 92,968 228,113 208,917 244,276 16,163
Commodities 28,950 81,938 48,878 84,111 2,173
Other Charges 529,741 77,792 77,792 95,232 17,440
Capital Outlay ‐ ‐ ‐ ‐ ‐
Interfund Charges 149,681 143,168 143,168 134,728 (8,440)
Capital Projects 805,639 1,587,829 1,435,792 1,638,226 50,397
Transfers Out 93,763 ‐ ‐ ‐ ‐
Total Expenditures 2,246,557 2,653,796 2,429,468 2,742,176 88,380
Surplus/(Deficit)204,587 (56,292) 170,293 (107,805) (51,513)
Ending Cash and Investments 1,635,589 1,579,297 1,805,882 1,698,077 118,780
Glenview Sanitary Sewer Fund Summary
Village of Glenview, IL ‐ 2020 Budget Glenview Sanitary Sewer Fund197
Revenues
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Licenses & Permits
420330 ‐ Water/Sewer Connection Charges 10,890 10,000 10,000 10,000 ‐
420350 ‐ Heatherfield 2,523 4,000 2,500 2,500 (1,500)
Total Licenses & Permits 13,413 14,000 12,500 12,500 (1,500)
Charges For Services ‐
440110 ‐ Sewer Charges 2,353,849 2,503,860 2,503,860 2,542,227 38,367
Total Charges For Services 2,353,849 2,503,860 2,503,860 2,542,227 38,367
Investment Income
460120 ‐ Interest‐Investment 10,317 9,000 12,600 9,000 ‐
Total Investment Income 10,317 9,000 12,600 9,000 ‐
Other Revenues
470999 ‐ Miscellaneous Revenues 2,011 ‐ ‐ ‐ ‐
Tota Other Revenues 2,011 ‐ ‐ ‐ ‐
Transfers In
490755 ‐ Transfer From SSA Fund 71,554 70,644 70,801 70,644 ‐
Total Transfers In 71,554 70,644 70,801 70,644 ‐
Total Sewer Fund Revenues 2,451,144 2,597,504 2,599,761 2,634,371 36,867
Sewer Fund Revenue Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Glenview Sanitary Sewer Fund198
Glenview Sanitary Sewer Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 342,933 366,747 350,218 371,314 4,567
511120 ‐ Part Time Salaries 1,991 2,651 2,723 3,553 902
511130 ‐ Temporary/Seasonal Salaries 1,414 ‐ ‐ ‐ ‐
511210 ‐ Overtime Salaries 32,113 35,006 33,956 25,790 (9,216)
511240 ‐ Longevity Pay 4,441 4,825 4,825 4,648 (177)
512110 ‐ Deferred Comp 516 535 539 548 13
512120 ‐ Auto Allowance 633 660 665 660 ‐
514110 ‐ FICA Payments 28,189 31,176 29,729 30,772 (404)
514210 ‐ IMRF Payments 46,260 38,942 37,851 49,637 10,695
514212 ‐ Pension Expense ‐ IMRF/GASB 68 31,597 ‐ ‐ ‐ ‐
514213 ‐ GASB 75 OPEB Expense 811 ‐ ‐ ‐ ‐
514410 ‐ Health Insurance 54,916 54,414 54,414 58,681 4,267
Total Personnel 545,815 534,956 514,920 545,603 10,647
Contractual
521140 ‐ Audit Services 217 959 1,033 1,170 211
521150 ‐ Bank Service Charges 9,632 11,282 11,626 11,899 617
521205 ‐ Finance & Accounting Services ‐ 23,175 23,175 23,986 811
521215 ‐ Information Technology Services ‐ 5,685 5,399 6,910 1,225
521290 ‐ Other Professional Service 29,885 110,009 95,256 62,674 (47,335)
521295 ‐ PW Outsourced Svcs & Contract Mgmt 18,366 21,711 23,549 30,666 8,955
521540 ‐ Outside Litigation 428 2,160 2,160 1,500 (660)
522115 ‐ Cell Phone Service & Equipment 560 1,285 1,333 1,354 69
522120 ‐ Document Destruction ‐ ‐ ‐ 20 20
522145 ‐ Postage 5,267 5,236 5,933 5,280 44
522160 ‐ Software Licensing 9,833 16,242 14,599 23,987 7,745
522170 ‐ Telephone 823 1,880 1,565 1,299 (581)
522210 ‐ Building Maintenance 2,532 4,500 1,500 3,000 (1,500)
522240 ‐ Gas Detector Maintenance 265 500 500 500 ‐
524040 ‐ Pw Disposal Fees 14,301 11,148 10,000 16,740 5,592
524045 ‐ Sewer Collections ‐ 10,111 10,000 15,000 4,889
524046 ‐ Locates 857 2,230 1,290 38,291 36,061
Total Contractual 92,968 228,113 208,917 244,276 16,163
Commodities
531020 ‐ Asphalt 855 2,185 2,000 21,464 19,279
531021 ‐ Concrete ‐ 4,080 4,080 14,401 10,321
531070 ‐ Computer/Printer/Copier Toner ‐ ‐ ‐ 440 440
531080 ‐ Electronic Eqpt & Supplies 294 552 552 740 188
531135 ‐ Limestone 1,619 2,246 2,246 6,846 4,600
531136 ‐ Topsoil 2,668 2,927 2,000 1,520 (1,407)
531145 ‐ Natural Gas 4,761 5,000 5,000 5,000 ‐
531155 ‐ Operational Supplies 9,759 15,698 13,000 16,200 502
531200 ‐ Rentals ‐ 500 500 500 ‐
531205 ‐ Safety Equipment 709 6,900 2,000 2,000 (4,900)
531235 ‐ Electricity 6,171 24,000 15,000 15,000 (9,000)
535050 ‐ Other Supplies Tools 2,113 17,850 2,500 ‐ (17,850)
Total Commodities 28,950 81,938 48,878 84,111 2,173
Other Charges
540031 ‐ Loan Interest 26,188 12,158 12,158 10,845 (1,313)
540110 ‐ Depreciation 503,553 ‐ ‐ ‐ ‐
540225 ‐ Loan Principal ‐ 65,634 65,634 84,387 18,753
Total Other Charges 529,741 77,792 77,792 95,232 17,440
Glenview Sanitary Sewer Fund Expenditure Line Item Budget
Village of Glenview, Illinois ‐ 2019 Budget Glenview Sanitary Sewer Fund199
Glenview Sanitary Sewer Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Capital Outlay
Interfund Charges
560010 ‐ CERF Charges 40,100 42,359 42,359 24,827 (17,532)
560040 ‐ FRRF Charges 27,971 30,781 30,781 29,307 (1,474)
560070 ‐ General Liability Insurance 32,084 25,944 25,944 27,858 1,914
560090 ‐ MERF Charges 32,824 29,555 29,555 32,932 3,377
560095 ‐ MERF Accident Charges 2,542 ‐ ‐ ‐ ‐
560100 ‐ Risk Management Fixed Charges 14,159 14,529 14,529 19,804 5,275
Total Interfund Charges 149,681 143,168 143,168 134,728 (8,440)
Capital Projects
572016 ‐ 2016 Capital Projects 303 12,612 ‐ ‐ (12,612)
572017 ‐ 2017 Capital Projects 158,569 ‐ ‐ ‐ ‐
572018 ‐ 2018 Capital Projects 646,768 ‐ 18,012 ‐ ‐
572019 ‐ 2019 Capital Projects ‐ 1,575,217 1,417,780 ‐ (1,575,217)
572020 ‐ 2020 Capital Projects ‐ ‐ ‐ 1,638,226 1,638,226
Total Capital Projects 805,639 1,587,829 1,435,792 1,638,226 50,397
Transfers Out
590510 ‐ Transfer to Water Fund 93,763 ‐ ‐ ‐ ‐
Total Transfers Out 93,763 ‐ ‐ ‐ ‐
Glenview Sanitary Sewer Fund Total 2,246,557 2,653,796 2,429,468 2,742,176 88,380
Village of Glenview, Illinois ‐ 2019 Budget Glenview Sanitary Sewer Fund200
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Sanitary Sewer Fund
The Sanitary Sewer Fund (“Sewer Fund”) is an enterprise fund which means the fund operates as an independent business with revenues, fully funded expenses, transfers and financial results. This fund is used to account for the revenue and expense activities associated with the transmission of waste water from customers.
The Sewer Fund includes operational activities performed by the following departments: Public Works, Administrative Services, and Community Development. The Public Works Department performs operation and general maintenance on the system such sewer line repairs. The Administrative Services Department performs support activities to assist with service operations. These activities include responding to
customer inquiries, billing, accounts payable, payroll, financial support, information technology support
and geographic information system (GIS) mapping. The Community Development Department supports long-term infrastructure improvements including planning, design, project management and construction of the sanitary sewer main projects for capital improvements. These projects could include a new sanitary sewer main or replacement of the deteriorated infrastructure.
The Village’s sewer customer base includes approximately 9,700 customers, all of them within the
corporate boundaries of the Village. Some properties in the Village receive water service, but are not connected to the Village’s sanitary sewer system. The Village separates its customers into five customer classes: residential, commercial, government, industrial and municipal. Approximately 95% of total customers are residential, 4% commercial, and 1% industrial, government and municipal customers.
Glenview customers are billed quarterly.
Revenues
Licenses & Permits
Sewer Connection Charges 420330 $10,000 Accounts for charges assessed to a homeowner or a business that wishes to connect to the Village sanitary
sewer system. A connection charge is assessed per the Village’s Municipal Code and then a permit is used for construction. Applicants shall be charged as provided in section 30-1 of the Municipal code, in addition to paying and all fees for materials and labor related to such connections at the time the application is made.
Connection charges vary depending on the number of homeowners or businesses that are connecting to the
Village’s sanitary sewer system in a given year. The 2020 budget remains level with the 2019 projection. Heatherfield 420350 $2,500 Accounts for quarterly payments under the Cost Sharing Agreement between the Village, the Heatherfield
Master Community Association, the Haverford Homeowners Association and Heatherfield LLC. The 1996
Amended and Restated Annexation Agreement between the Village, the Missionary Sisters Servants of the Holy Spirit and Marathon U.S. Realties, Inc., included a requirement that a sanitary lift station be constructed. The agreement provided that the Village would perform ongoing maintenance and repair of the lift station with the expenses paid by Heatherfield. The Village assesses each of the three associations a
proportionate share of the lift station expense (Heatherfield Master Association: 71.10%, Haverford:
22.04%, and Heatherfield Center: 6.86%). For the 2020 budget, the Village is anticipating these revenues to remain level with the 2019 projection.
201
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Charges for Services
Sewer Charges 440110 $2,542,227 Accounts for the sanitary sewer user charges. The charge is intended to require each user of the sanitary
sewer system to pay their proportionate share of the operation and maintenance costs, including
replacement, of the sanitary sewer system of the Village. The Village currently maintains sewer rates that include a fixed charge and a consumption charge. The fixed charge is assessed quarterly based on the size of the customer’s water meter and the consumption charge is based on the quarterly metered water use.
2017 2018 2019 Projection 2020 Budget
Sewer Charges $2,414,525 $2,353,848 $2,503,860 $2,542,227
Percentage Change - (2.51%) 6.37% 1.53% The level of fixed revenues generated by the Village’s old rate model were relatively low and as a result did not avail the Village to many of the benefits associated with higher fixed charges such as a revenue and
rate stability. During 2017, the Village completed a water and sanitary sewer rate study which resulted in a recommendation to maintain the current water and sanitary sewer rate structures of a fixed component plus a consumption component. The study further recommended that the Water Fund fixed component should recover more than the current 6.7% of total water fund costs by increasing this portion of the rate structure to a recovery percentage of 15% by 2022. The study also suggested that the fixed rate component for the
Sewer Fund rate structure be maintained at the cost recovery level of 27%. All of these recommendations were reviewed and approved by the Village Board. The new rates were adopted and were increased starting in 2018. The fixed and usage rates for 2018, 2019, and 2020 are detailed in the table below:
Village Sewer Rates
Meter Size 2018 2019 2020
5/8” & 3/4S” – Fixed Rate $7.49 $7.64 $7.78
3/4" – Fixed Rate $10.97 $10.90 $10.83
1” – Fixed Rate $17.51 $16.67 $15.87
1 ½” – Fixed Rate $37.17 $37.58 $37.97
2” – Fixed Rate $63.56 $68.68 $74.17
3” – Fixed Rate $135.68 $156.46 $180.35
4” – Fixed Rate $222.06 $268.20 $323.80
6” – Fixed Rate $404.36 $444.68 $488.80
8” – Fixed Rate $604.88 $621.90 $639.13
Usage Rate (per 1,000 gal) $1.37 $1.39 $1.41
% Change in Usage Rates 1.48% 1.46% 1.75%
% of Revenues - Fixed Charge 27% 27% 27%
Investment Income
Interest – Investment 460120 $9,000 Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest rates have begun to level off and even slightly decline
during 2019. As a result, the budget of $9,000 is lower than the 2019 estimate of $12,600.
Contributions & Transfers
Transfer from SSA Fund 490755 $70,644 Accounts for transfers from the Special Service Area Bond Funds for reimbursement for capital projects.
202
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Expenditures
Personnel
Regular Salaries 511110 $371,314 Accounts for the portion of the salary expense for the full-time positions listed below allocated to the Sewer
Fund. The 2020 budget includes a 2.5% increase for all positions. The 2020 budget has decreased by four positions (3 MEOs and the Water Utilities Manager) offset by an increase in one position (Deputy Director of PW) and reallocation of the Deputy Director of Admin. Services. Some of the responsibilities of the MEOs are being fulfilled through contractual services to allow MEOs to focus on core activities.
Salary Allocation by Fund
Position Corp TIF Funds* Water Wholesale Water Sewer Other Funds
(3) Assist. to the Village Mgr. 40% 30% 5% 5%
15% - Ins. & Risk
5% - FRRF
Dir. of Admin. Serv. 80% 15% - 4%
1% -
Commuter
Deputy Dir. of Admin Serv. 58%
5% - WGT
30% - STAF 3% - 1%
3% -
Commuter
Resolution Center Supervisor 80% 15% - 5% -
(3) Customer Serv. Rep. II 80% 15% - 5% - Utility Billing Rep. - 90% - 10% -
Deputy Dir. of Public Works 44% 46% 2% 8% -
Management Analyst II 44% 46% 2% 8% - Admin. Coordinator 44% 46% 2% 8% -
(2) PW Supt. 44% 46% 2% 8% -
(5) PW Supervisors 44% 46% 2% 8% -
(2) Field Inspector 44% 46% 2% 8% -
(20) MEO 44% 46% 2% 8% -
Facilities Supervisor 68% 21% - 11% -
Sr. Facilities Technician 68% 21% - 11% -
Facilities Technician 68% 21% - 11% -
Dir. of Comm. Dev. 48% 30% - STAF 15% - 7% -
Engineering Division Mgr. 40% 20% - STAF 25% - 15% - Village Engineer 60% 25% - 15% -
Engineering Project Mgr. 60% 25% - 15% -
Engineering Technician 60% 25% - 15% -
*TIF Funds include Waukegan/Golf TIF (WGT) and the Special Tax Allocation Fund (STAF) Part-Time Salaries 511120 $3,553 Accounts for a portion of the salary expense for the three part-time Customer Service Representatives. The
2020 budget includes a 2.5% salary increase.
Overtime Salaries 511210 $25,790 Accounts for a portion of the overtime salary expense for non-exempt personnel whose regular salaries are allocated to sewer. The 2020 budget is based on the Village’s hybrid model that leverages the value of in-house PW staff and outside contractors through outsourcing to perform typical PW functions such as locate services, hydrant flushing, valve exercising, etc.
203
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Longevity Pay 511240 $4,648 Accounts for a portion of longevity compensation paid to non-exempt employees. Longevity is paid to Public Works union employees with 7 or more years of service hired prior to 1/1/15 (18 employees) and non-union non-exempt employees with 7 or more years of service hired prior to 7/17/2012 (13 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time
and are increased annually based on the annual September change in CPI. The estimated change in CPI is
1.9% based on prior year change. Longevity is allocated across funds in the same proportions as regular salaries.
Deferred Comp 512110 $548 Accounts for the same portion of deferred compensation as the regular salary allocation for the Director of Administrative Services and the Director of Community Development at 3% of their base salary per the employee handbook.
Auto Allowance 512120 $660 Accounts for the same portion of the auto allowance as the regular salary allocation for the Director of
Administrative Services and the Director of Community Development at $6,000 each per the employee handbook. FICA Payments 514110 $30,772 Accounts for a portion of the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments
applied to the FICA Wages (salaries, longevity, deferred compensation and auto allowance).
IMRF Payments 514210 $49,637 Accounts for a portion of the employers share of the Illinois Municipal Retirement Fund (IMRF) pension contributions. The 2020 employer rate is 12.27% (up from 9.54% in 2019) of IMRF wages which include
salaries, longevity, and deferred compensation.
Health Insurance 514410 $58,681 Accounts for the same portion of the Health Insurance coverage for the positions listed in regular salaries. The Village offers employees choices among three plans which include two HMO options and one PPO
option. In 2020, the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of plan design changes.
Contractual
Audit Services 521140 $1,170 Audit services were competitively bid in 2017 and a five-year contract with a five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually and are shown in the table to the right. Fund specific accounts are charged
for special projects such as the annual Waukegan/Golf TIF report and The Glen TIF Compliance Report. The FY 2020 includes a new line item detail for GATA Audit Services. The total budget for audit services is $60,173, with a $1,170 proposed Sewer Fund FY 2020 budget. GATA Grant Accountability and Transparency Act (GATA) became Illinois law in 2014 to establish consistent federal compliance requirements for all grants regardless of the source of funding. GATA sets
statewide lifecycle grant management requirements. The new State of Illinois reporting and auditing
Corporate Fund 85%
Waukegan/Golf TIF Fund 0.5%
Special Tax Allocation Fund 4%
Water Fund 6%
Wholesale Water Fund 1.5%
Commuter Parking Fund 1%
Sanitary Sewer Fund 2%
100%
Financial Services Fund Allocation
204
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
requirements resulted in additional audit work beginning in FY 2019 with the FY 2018 audit. These
requirements will continue in the future for years the Village needs to conduct grant reporting.
FY 2020 Audit and Related Reporting
Sewer Fund
Allocation
Total
Cost
Sewer
Fund Cost
Audit Services (Baker Tilly) 2% $44,468 $890
GATA Grant Audit Services (Baker Tilly) 2% $1,750 $35
Single Audit Services/Federal Grant (Baker Tilly) 2% $4,684 $90
State of IL Comptroller’s Report (Baker Tilly) 2% $1,496 $20
Other Post-Employment Benefits Update (Actuary) 3% $4,500 $135
Continuing Debt Disclosure Annual Report (Piper Jaffray) 0% $1,100 -
TIF Reports (The Glen and Waukegan/Golf) 0% $2,175 -
TOTAL $60,173 $1,170
Bank Service Charges 521150 $11,899 The Village engages various methods to provide citizens with a range of payment options for commuter parking
permits, building permits, Police p-tickets (which are citations issued for violations of local ordinances), ambulance billing and other miscellaneous payments, some of which can be offered on-line. An annual transaction receipt analysis of accounts charged to each
fund began in 2017 to determine the subsequent years fund allocation. The table to the right shows the outcome of the receipt activity analysis and the corresponding fund allocations. The total credit fees are $92,200, of which the Sewer Fund supports 13% or $11,899. For FY 2020, fee increases range from 0-7%. FY 2020 Bank Service Charges Sewer Fund Allocation Total Cost Sewer Fund Cost Ambulance credit card fees 0% $1,500 -
American Express 13% $9,000 $1,170
Credit cards 13% $77,500 $10,075
Vanco check processing 17% $2,700 $459
Paypal 13% $1,500 $195
TOTAL $92,200 $11,899
Finance & Accounting Services 521205 $23,986 The Village outsourced financial services to Lauterbach & Amen in 2009. The FY 2020 budget includes comprehensive finance management services provided through 8 full-time and 1 part-time on-site staff as
well as additional Chief Financial Officer and managerial staff support. The financial charge for service is
annually calculated by resource demand across funds as shown in the Financial Services Fund Allocation table (within the Audit Services description). The greatest amounts of activity is in the Corporate Fund. The remaining 15% represents work effort in the other funds. FY 2020 is proposed as a 3.5% base contract increase, in the total contract amount of $1,199,311, with the Sewer Fund allocation being $23,986.
Credit CardsChecks Ambulance Fees
Corporate Fund 17%100%
Water Fund 65% 83%
Sanitary Sewer Fund 13% 17%
Commuter Parking 5%
Table 3: Fund Allocations
205
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Information Technology Services 521215 $6,910 Information technology (IT) functions are supported through contracted services. The primary IT contract is a managed service
provider with on-site technical resources during business hours and
after hour’s emergency support. The program staffing level is annually reviewed and allocated across funds based on general technology resource demands as shown in the table to the right.
Information Technology
Sewer Fund Allocation Total Cost
Sewer Fund Cost
The IT contract was outsourced in three solicitations in 2007, 2013 and 2019. The FY 2020 budget proposes $596,412 with a $94,552
contingency if there is a change of service provider to pay for a six week onboarding which is the primary reason for the 20% increase. 1% $690,964 $6,910
Other Professional Services 521290 $62,674 Accounts for the service fees for outside firms and agencies that support the work of the Sewer Fund. This includes services managed by the Administrative Services Department as well as Public Works. This account decreased in 2020 primarily due substantial completion of the Utility Field Data Collection project
to enhance the positional accuracy and integrity of the GIS data.
Description Allocation Cost Amount
Financial Analysis Consulting - Actuary 5% $5,000 $250
Municipal GIS Partners, Inc. 1% $208,964 $2,090
GIS Consortium Shared Initiatives 1% $6,344 $63
Photogrammetric Mapping – 10 quarter sections 1% 17,347 $174
Utility Field Data Collection 17% $79,673 $13,318
Document Scanning Contract 1% $25,000 $250 FAMS-XL Water/Sewer Financial Model Consulting Services 17% $1,500 $255
Tyler Reporting Services 1% $7,500 $75
WaterSmart Implementation of Single Sign-on with Munis 17% $12,650 $2,151
WaterSmart Update Munis Billing File for Utility Billing Upgrade 17% $3,000 $510
Performance Metric/Budget Tracking/Dashboard implementation 1% $20,000 $200
Wiring Contract - Electrical wiring for IT 1% $1,000 $10
Applicant Tracking Implementation 1% $6,000 $60 Utility Billing Mail and Bill Print Services 17% $16,500 $2,805
Leak alert mailers thru WaterSmart 17% $2,500 $425
Water Bill Meter Tickets 17% 225 $38 Maintenance and repairs for Heatherfield lift station 100% $20,000 $20,000
Maintenance and repairs for Lake Avenue lift station 100% $20,000 $20,000
TOTAL 62,674 Public Works Outsourced Management 521295 $30,666 Accounts for the outsourced professional services under the Baxter Woodman contract to perform the
services below. The first table shows how services are allocated across funds. The second table shows the
detail of what is allocated to the Sanitary Sewer Fund.
Corporate Fund 90%
Special Tax Allocation Fund 3.25%
Water Fund 5%
Sanitary Sewer Fund 1%
Commuter Parking Fund 0.75%
100%
Table 4: Technology Fund Allocation
206
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Public Works Outsourced Management Fund Allocation Table
Corporate
Water
Sanitary Wholesale Water
Commuter Glen- TIF
2020
Budget
Contract Management
(40%) $51,600 (50%) $64,500 (10%) $12,900
- - - $129,000
Sod Restoration
(10%) $3,948 (80%) $31,590 (5%) $1,975
- (5%) $1,975
- $39,488
General Landscaping (79%) $198,492 (9%) $22,613
- - (3%) $7,538 (9%) $22,613 $251,256
Landscaping & Weed Control (100%) $30,486
- - - - - $30,486
Landscaping Special Projects
(100%) $28,800
- - - - - $28,800
Public Works Director
(44%) $86,852 (46%) $90,800 (8%) $15,791 (2%) $3,948
- -
$197,392 Water Operator
- (80%) $98,880
- (20%) $24,720
- - $123,600
Total Cost $400,178 $308,383 $30,666 $28,668 $9,513 $22,613 $800,022
Outside Litigation 521540 $1,500 Accounts for the cost of labor attorneys for union negotiations, personnel matters and special projects. The Public Works Union contract expired in 2019. Negotiation costs are estimated to be $10,000 or 40 hours at a rate of $250/hour. Personnel matters and special projects costs are estimated at $2,500 or 10 hours at a
rate of $250/hour. These costs are allocated to the Corporate Fund (55% or $6,875), Water Fund (33% or
$4,125), and Sewer Fund (12% or $1,500).
Cell Phone Service & Equipment 522115 $1,354 The FY 2020 budget of $135,783 for cell phones was projected based on the average FY 2019 expenditures, plus a 2% increase for taxes and account changes. The FY 2020 budget is 4.7% less than the FY 2019 budget. The charges are allocated across funds based on general technology resource demands shown on the Information Technology Fund Allocation table.
Cell Phone Service
Sewer Fund Allocation Total Cost Sewer Fund Cost
Cellular service for phones and field computers (Verizon) 1% $124,000 $1,240
Cellular emergency phones and Board Epacket service (AT&T) 1% $10,000 $100
Payphone service at depot stations (Pacific Telemanagement) 1% $1,350 $14
Wi-Fi maintenance for depot stations (AT&T) 0% $433 -
TOTAL $135,783 $1,354
Description Unit Measure Qty Unit Price Total Cost Sanitary Cost
Contract management for routine monthly maintenance (10% of contract) Monthly 12 $10,750 $129,000 $12,900
Sod restoration services (5% of contract) Hours 200 $197.44 $39,488 $1,975
Public Works Director (8% of contract) Hours 2,080 $94.90 $197,392 $15,791
TOTAL $676,422 $30,666
207
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Document Destruction 522120 $20 The FY 2020 total budget of $2,000 supports the biannual destruction of paper documents after they have been scanned and filed electronically following the approval of the Illinois Department of Archives. The Sewer Fund allocation is 1%, or $20 per the Information Technology Fund Allocation table. Postage 522145 $5,280 Accounts for 17% or $4,930 of the postage costs for water/sewer utility bills mailed to Village customers and approximately 10% or $350 of the postage machine lease. Software Licensing 522160 $23,987 This account includes ongoing software maintenance charges as well as any proposed projects that require
software. Initial purchases of software licensing are competitively bid and awarded and ongoing maintenance costs are budgeted annually. The charges are allocated across funds based on general technology resource demands, updated annually, and summarized below by function. Software that supports a specific function is charged directly to the appropriate account. For example, utility billing
software is charged toward the Water and Sanitary Sewer Funds and the New World software is offset
through Joint Dispatch revenue. Proposed additional software for FY 2020 support the following projects: add software to support Performance Metric / Budget Tracking / Dashboards; and a WaterSmart update to the Munis Billing File
for UB-CIS upgrade.
Description
Sewer Fund
Allocation
Total
Cost
Sewer Fund
Cost
General Software Maintenance 1% 499,829 $4,998
Tyler Utility Billing Interface and CIS 17% 9,219 $1,567
WaterSmart Annual Software Maintenance 17% 64,239 $10,921
FAMS-XL Annual Water/Sewer Financial Model License 17% 3,750 $638 Utility Management Software HD Sensus SAAS Fee (Core & Main) 17% 29,250 $4,973 GovIT Strategic Plan Projects 1% 2,500 $25 Performance Metric/Budget Tracking/Dashboard Software 1% 60,000 $600
Annual Timekeeping Software Maintenance 1% 26,500 $265
TOTAL $23,987
Telephone 522170 $1,299 The FY 2020 budget for general telephone service, 911 lines, and fiber connection charges for the Village
and its Dispatch partners. The budget was projected based on the average FY 2019 expenditures, reduced by savings from renegotiated contracts. The charges are allocated across funds based on general technology resource demands shown on the Information Technology Fund Allocation table. The 2020 budget of $1,229 represents 1% of the cost of general voice and data services.
Building Maintenance 522210 $3,000 Accounts for maintenance costs of Village generators. The 2020 budget is based on a three-year average. Gas Detector Maintenance & Repairs 522240 $500 Accounts for gas meter maintenance at the Village’s East and West pumps. This includes the inspection, testing and maintenance of detection units and sensors. Staff estimates the 2020 expenditures will be $500.
208
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Public Works Disposal Fees 524040 $16,740 Accounts for the hauling of spoil from street sweeping and spoil from street excavations. Based on a three-year average of work, the hauling of spoil is only allocated 10% from the Sanitary Fund. Hauling Fund Allocation table Hauling of spoil Hauling of spoil - asphalt Hauling from street sweeping Total cost Corporate $32,400 $1,080 $42,000 $75,480
Water $113,400 $3,780 - $117,180
Sanitary $16,200 $540 - $16,740
2020 Budget $162,000 $5,400 $42,000 $209,400
Description Contractor Unit measure Qty Unit price Total cost Sanitary cost
Hauling of spoil
(10%)
G&L
Contractor Tons 600 tons $270 $162,000 $16,200
Hauling of spoil-
asphalt (10%)
G&L
Contractor Tons 27 tons $200 $5,400 $540
TOTAL $209,400 $16,740
Sewer Collection System 524045 $15,000 Accounts for emergency contract assistance for lift station pump repairs. The 2020 budget is based on a
three-year average.
Locates 524046 $38,291
Locate Subscription Accounts for the cost associated with locating underground utilities prior to digging or excavating. The 2020 budget is based on an annual subscription with JULIE locates.
Locate Services Accounts for utility locating services performed by a contractor. The Village utilizes a hybrid model that leverages
the value of in-house Public Works staff and outside
contractors through outsourcing to perform typical public works functions. This is the first year that these services are being performed by a contractor. The estimated annual cost is $66,000 for the Sanitary Fund. This is based on a three-
year average of utility callouts.
Locates Subscription Fund Allocation table Corporate (10%) $1,389
Water (80%) $11,112
Sanitary (10%) $1,389
2020 Budget $13,890
Locates Services Fund Allocation table Corporate (20%) $36.902
Water (50%) $92,255
Sanitary (20%) $36,902
Wholesale (10%) $18,450
2020 Budget $184,510
209
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Commodities Asphalt 531020 $21,464
Asphalt material Accounts for the cost of hot patch ($1,464) asphalt used to fill potholes in roadways. Hot patch is a more permanent fix to
potholes and requires excavating to address the underlying problem that caused the pothole. Cold patch is used to temporarily fill potholes as a “quick fix.” Below is the amount of hot patch and cold patch that has
been used since 2017:
Asphalt repair services Accounts for asphalt repair services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and
outside contractors through outsourcing to perform typical
public works functions. This is the first year that these services are being performed by a contractor. This work includes the contractor purchasing asphalt and repair roads that are requested by Village staff. The estimated annual cost
is $20,000 for the Sanitary Fund.
Concrete 531021 $14,401 Accounts for the purchase of concrete for repairs to public property.
Concrete Repair Fund Allocation Table
Corporate (60%) Water (32%) Sanitary (3%) Commuter (5%) 2020 Budget
Sidewalk $98,808 $52,697 $4,940 $8,234 $164,680
Curb $28,832 $15,377 $1,441 $2,402 $48,054
Driveway $8,400 $4,480 $420 $700 $14,000
Pavement Patch $80,000 $42,666 $4,000 $6,666 $133,333
Utility Restoration $72,000 $38,400 $3,600 $6,000 $120,000
Total $288,040 $153,620 $14,401 $24,002 $480,067
Staff has developed a twelve-year program to repair and maintain sidewalks and curbs within the Village’s limits. It is expected that it will take two years to complete each section. Starting in 2020, Public Works
staff will begin surveying section 1 for sidewalk and curb repair. This program will result in an increase in
Asphalt Fund Allocation table
Hot patch- binder
Hot patch - surface Cold patch Total cost
Corporate $1,692 $2,700 $12,096 $16,488
Water $3,384 $5,400 $18,144 $26,928
Sanitary $564 $900 - $1,464
2020 Budget $5,640 $9,000 $30,240 $44,880
Hot Patch – Surface (10% Sewer)
Tons Unit Cost Total 2017 634 $47 $29,798 2018 585 $54 $31,590 2019 350 $50 $17,500
2020 180 $50 $9,000
Hot Patch – Binder (10% Sewer)
Tons Unit Cost Total 2017 361 $43 $15,552 2018 390 $50 $19,500 2019 250 $47 $11,750
2020 120 $47 $5,640
Cold Patch (0% Sewer)
Tons Unit Cost Total 2017 230 $122 $28,060
2018 237 $135 $32,095
2019 200 $144 $28,800
2020 210 $144 $30,240
Asphalt Repair Services Fund
Allocation table
Corporate (30%) $60,000
Water (60%) $120,000
Sanitary (10%) $20,000
2020 Budget $200,000
210
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
2020 but each year will be based on the evaluation of the upcoming section. Staff will continue to repair driveways, pavement patches and utility restorations through work orders and resident requests.
Staff estimates that 5% of all Village sidewalks are deteriorating. Based on the last three-years of service requests from residents, staff estimates there will be 7,000 sq. feet of sidewalk repair outside of Zone 1.
Staff estimates that 1% of all Village curbs are deteriorating. Based on the last three-years of service requests from residents, staff estimates there will be 500 feet of curb repair outside of Zone 1.
Sidewalk Repair
Program Type Unit Measure Quantity Unit Price Total
Zone-based Square feet 20,447 $6.00 $122,680
Resident request Square feet 7,000 $6.00 $42,000
TOTAL $164,680
Curb Repair
Program Type Unit Measure Quantity Unit Price Total
Zone-based Linear feet 1,636 $22.50 $36,804
Resident request Linear feet 500 $22.50 $11,250
TOTAL $48,054
211
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Based on the last three years of resident requests and work orders submitted, staff estimates the following
projects for Driveway repair, Pavement patch and Utility restoration repair:
Driveway Repair
Program Type Unit Measure Quantity Unit Price Total
Resident request Square yard 250 $56.00 $14,000
Pavement Patch
Program Type Unit Measure Quantity Unit Price Total
Resident request Square yard 2,222 $60.00 $133,333
Utility Restoration Repair
Program Type Unit Measure Quantity Unit Price Total
Resident request Square feet 20,000 $6.00 $120,000
Computer/Printer/Copier Toner 531070 $440 Accounts for maintenance and supplies for copiers and plotters. The 2020 Sewer budget represents 1% of the $44,000 total budget; this account was not previously in the Sewer budget. Electronic Equipment & Supplies 531080 $740 Accounts for the Sewer Fund’s 3% share ($552) of the GPS device cost for the Public Works fleet and 1%
of the maintenance of the municipal center camera and doors ($188).
Limestone 531135 $6,846 Accounts for aggregate delivery services for limestone material which is used for property restorations.
Limestone Purchases
Tons used Unit price
2016 4,544 $18.40
2017 3,518 $18.87 2018 4,259 $19.17
2019 4,250 $16.30
2020 4,200 $16.30
Topsoil 531136 $1,520 Accounts for topsoil and sand used for clean fill for property restorations related to sewer jobs. Services
are bid jointly through the Municipal Partnering Initiative.
Limestone Fund Allocation
Corporate (10%) $6,846
Water (80%) $54,768
Sanitary (10%) $6,846
2020 Budget $68,460
Topsoil Purchases
21-ton truckload used Unit price Total Price
2016 40 $360 $14,400
2017 41 $372.30 $15,264
2018 35 $378.26 $13,239
2019 38 $400 $15,200
2020 38 $400 $15,200
Topsoil Fund Allocation
Fund Amount
Corporate (10%) $1,520
Water (80%) $12,160
Sanitary (10%) $1,520
2020 Budget $15,200
212
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Natural Gas 531145 $5,000 Accounts for a portion of the cost of natural gas for pump station facilities. Staff projects the annual budget based on a four year average. The 2020 budget is based on a three-year average. Operational Supplies 531155 $16,200 Accounts for supplies for maintenance of facilities such as sewer couplings, manhole flat tops, adjusting
rings and various other small supplies. The 2020 budget is based on a three-year average. The increase in expenditures is due to the consolidation of the other supplies and tools budget into operational supplies. Rentals 531200 $500 Accounts for the cost of renting tools and equipment as needed to support Public Works operations. The
2020 budget is for the rental of a temporary replacement pump. Safety Equipment 531205 $2,000 Accounts for cost of safety upgrades, supplies, or minor repairs based on the Safety Committee
recommendations. This account is used for first aid kits and supplies, gloves, protective eyewear,
disinfectant supplies, barricades, traffic cones, and high visibility safety vests. The 2020 budget is based on a three-year average. Electricity 531235 $15,000 Accounts for electricity for Village street lights and lift stations. The 2020 budget is based on a three-year
average. Other Supplies/Tools $0 Other supplies and tools costs are now included in the operational supplies budget.
Other Charges
Loan Interest 540031 $10,845 On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank in a draw-loan in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. Principal and interest payments are allocated 90% to the Water Fund and 10% to the Sewer
Fund. Interest payments are made in June and December on a semi-annual basis each year. Interest on the
loan is 2% of the loan balance at the beginning of the year. The total 2020 budget amount is $108,455 with the Sewer Fund allocation being $10,845. Loan Principal 540225 $84,387 On May 1, 2015, the Village agreed to borrow up to $7,333,416 from Glenview State Bank in a draw-loan
in order to finance water capital improvements for Advanced Metering Infrastructure for the Glenview Water System. This is a Bank Qualified Tax Exempt loan and the Village has drawn a total of $6,876,024. The remaining amount will not be drawn. The principal payment is made in November on an annual basis each year. Principal and interest payments are allocated 90% to the Water Fund and 10% to the Sewer Fund.
The total 2020 budget amount is $843,866 with the Sewer Fund allocation being $84,387.
213
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Interfund Charges CERF Charges 560010 $24,827 Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Sewer Fund. The total equipment value and replacement cycles are reviewed and updated annually. FRRF Charges 560040 $29,307 Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. General Liability Insurance 560070 $27,858 Accounts for the portion of the Village’s general liability insurance costs allocated to the Sewer Fund.
MERF Charges 560090 $32,932 Accounts for charges from the Municipal Equipment Repair Fund (MERF) for maintenance and repair of Sewer Fund vehicles.
Risk Management Fixed Charges 560100 $19,804 Accounts for the portion of the worker’s compensation insurance costs allocated to the Sewer Fund. Capital Projects
2020 Capital Projects 572020 $1,638,225 Accounts for the capital project expenditures allocated to the Sewer Fund. The 2020 budget includes design services, road resurfacing program, road reconstruction projects, and sanitary sewer projects.
Design Services Sewer Fund Cost CIP Core Design (B&W) $65,722
Inspectional Services(B&W) $53,174
Total Design Services $118,896
Road Resurfacing Program (The Road Resurfacing includes sanitary and storm sewers replacement/lining as
part of the road resurfacing program. The Road Resurfacing includes the following work: curb removal and replacement, underground utility replacement/repairs, sidewalk replacement, roadway base repair if needed, removal and placement of new asphalt pavement, and landscape restoration. Minor Area Repair Strategy – Asphalt
(MARS-A), which consists of the resurfacing of partial street sections throughout the Village is included. Minor Area Repair Strategy - Concrete (MARS-C), which consists of the full slab replacement of concrete streets is also part of this program. Both of these MARS strategies are used to extend the service life of Village roadways until
a full resurfacing or reconstruction can be completed). Westfield Lane (Miller Dr. to Eas CDS) $22,322
Miller Drive (Pfingsten Rd. to Westfield Ln.) $39,683
Mulberry Lane (Long Rd. to Laramie Ave.) $25,356 Beverly Lane (Long Rd. to Laramie Ave.) $29,884
Wildberry Drive (Waukegan Rd. to West End) $150,907
Laramie Avenue (Glenview Rd. to Wilmette Ave.) $74,710
Redwood Lane (Coronet Rd. to East End) $20,384 Lindenwood Lane (Rugen Rd. to East End) $23,849
Long Road (Glenview Rd. to Wilmette Ave.) $73,350
Total Road Resurfacing Program $460,445
214
Village of Glenview, IL – 2020 Budget Glenview Sanitary Sewer Fund
Road Reconstruction Projects (The Road Reconstruction includes sanitary sewer replacement/lining, water
main replacement or installation, and storm sewer installation/replacement/lining. The Road Reconstruction includes the following work: pavement removal, curb removal and replacement or installation, underground utility installation/replacement/repairs, public utility relocations, sidewalk replacement, roadway base
repair/replacement, placement of new asphalt pavement, parkway grading, and landscape restoration. Roadway reconstruction projects will typically reestablish the full-service life for all public components included.) Russet Way (Crestwood Dr. to Carousel Dr.) $60,522 Hunter Road and Hunter Court (Heatherfield Ln. to Ferndale Rd.) $117,520
Church Street (Grove St. to Pine St.) $164,853
Juniper Road (Wilmette Ave. to Glenview Rd.) $140,858 Montgomery Lane and Walnut Court (Colfax Ave. to South of Walnut Ct.) $42,640
Greenbriar Drive (Greenwood Rd. to Locust Ln.) $85,682
Woodland Drive SSA96 (Central Rd. to Coronet) $140,930
Longvalley Road (Woodland Dr. to West End) $44,783
Parkview Road (Colfax Ave. to Harrison St.) $31,460
Covert Road (Shermer Rd. to Briarhill) $24,752
Total Road Reconstruction Projects $854,000
Sanitary Sewer Projects (This project will televise sections of sanitary sewer throughout the Village to assist
in prioritizing future capital improvement projects within the road resurfacing and reconstruction programs.
Sanitary sewer lining is a rehabilitation program that lines sewers via trenchless method, without requiring excavating and extends the life and performance of the sewer. As recommended by the Flood Risk Reduction
Program, and approved by the Village Board, conversion from gravity to overhead sanitary services will be supported by this cost-sharing program. The Village will pay 50%, up to $7,500, per property. Sanitary Sewer TV Inspections (review & report) $105,275
Sanitary Sewer Lining (MWRD) $59,610
Cost Sharing Program - Overhead Sanitary Conversion $40,000
Total Sanitary Sewer Projects $204,885
Total Sanitary Sewer Capital Projects $1,638,225
215
216
Wholesale Water Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Charges For Services 2,087,267 2,258,410 2,278,404 3,868,458 1,610,048
Investment Income 5,055 6,000 9,400 9,000 3,000
Other Revenues 698 ‐ ‐ ‐ ‐
Total Revenues 2,093,020 2,264,410 2,287,804 3,877,458 1,613,048
Expenditures
Personnel 131,482 145,970 121,643 121,177 (24,793)
Contractual 1,177,364 1,323,467 1,242,124 2,241,833 918,366
Commodities 13,202 16,750 13,350 57,713 40,963
Other Charges 62,816 ‐ ‐ ‐ ‐
Interfund Charges 20,092 19,289 19,289 20,673 1,384
Transfers Out 865,130 881,334 881,334 1,149,974 268,640
Total Expenditures 2,270,086 2,386,810 2,277,740 3,591,370 1,204,560
Surplus/(Deficit)(177,066) (122,400) 10,064 286,088 408,488
Ending Cash and Investments 822,414 700,014 832,478 1,118,566 418,552
Wholesale Water Fund Summary
Village of Glenview, IL ‐ 2020 Budget Wholesale Water Fund217
Revenues
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Charges For Services
440105 ‐ Water Charges 2,087,267 2,258,410 2,278,404 3,868,458 1,610,048
Total Charges For Services 2,087,267 2,258,410 2,278,404 3,868,458 1,610,048
Investment Income
460120 ‐ Interest‐Investment 5,055 6,000 9,400 9,000 3,000
Total Investment Income 5,055 6,000 9,400 9,000 3,000
Other Revenues
470999 ‐ Miscellaneous Revenue 698 ‐ ‐ ‐ ‐
Total Other Revenues 698 ‐ ‐ ‐ ‐
Total Wholesale Water Fund Revenues 2,093,020 2,264,410 2,287,804 3,877,458 1,613,048
Wholesale Water Fund Revenue Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Wholesale Water Fund218
Wholesale Water Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 87,590 104,247 81,174 83,175 (21,072)
511120 ‐ Part Time Salaries 85 175 125 ‐ (175)
511130 ‐ Temporary/Seasonal Salaries 353 ‐ ‐ ‐ ‐
511210 ‐ Overtime Salaries 7,556 5,286 7,900 5,800 514
511240 ‐ Longevity Pay 953 995 995 943 (52)
512110 ‐ Deferred Comp 455 399 402 409 10
512120 ‐ Auto Allowance 517 432 435 432 ‐
514110 ‐ FICA Payments 6,824 8,151 6,413 6,551 (1,600)
514210 ‐ IMRF Payments 12,505 10,582 8,496 11,084 502
514213 ‐ GASB 75 OPEB Expense 258 ‐ ‐ ‐ ‐
514410 ‐ Health Insurance 14,386 15,703 15,703 12,783 (2,920)
Total Personnel 131,482 145,970 121,643 121,177 (24,793)
Contractual
521140 ‐ Audit Services 433 840 905 786 (54)
521205 ‐ Finance & Accounting Services ‐ 17,381 17,381 17,990 609
521290 ‐ Other Professional Service 24,159 23,000 16,500 120,300 97,300
521295 ‐ PW Outsourced Svcs & Contract Mgmt 3,747 3,744 19,000 28,668 24,924
522210 ‐ Building Maintenance ‐ 355 300 300 (55)
522240 ‐ Gas Detector Maintenance 265 500 500 500 ‐
524046 ‐ Locates ‐ ‐ ‐ 18,451 18,451
524060 ‐ Supply And Metering ‐ 1,850 1,800 1,800 (50)
524075 ‐ Water Purchases 1,148,376 1,272,147 1,184,238 2,052,038 779,891
524080 ‐ Pump Station Operations 384 3,650 1,500 1,000 (2,650)
Total Contractual 1,177,364 1,323,467 1,242,124 2,241,833 918,366
Commodities
531155 ‐ Operational Supplies 23 900 600 500 (400)
531200 ‐ Rentals ‐ 250 250 250 ‐
531205 ‐ Safety Equipment 479 600 500 500 (100)
531235 ‐ Electricity 12,701 15,000 12,000 56,463 41,463
Total Commodities 13,202 16,750 13,350 57,713 40,963
Other Charges
540110 ‐ Depreciation 62,816 ‐ ‐ ‐ ‐
Total Other Charges 62,816 ‐ ‐ ‐ ‐
Capital Outlay
Interfund Charges
560040 ‐ FRRF Charges 4,746 5,004 5,004 4,244 (760)
560070 ‐ General Liability Insurance 11,232 9,915 9,915 10,726 811
560100 ‐ Risk Management Fixed Charges 4,114 4,370 4,370 5,703 1,333
Total Interfund Charges 20,092 19,289 19,289 20,673 1,384
Transfers Out
590100 ‐ Transfer to Corporate Fund 325,000 325,000 325,000 325,000 ‐
590410 ‐ Transfer to Capital Projects Fund 540,130 556,334 556,334 573,024 16,690
590510 ‐ Transfer to Water Fund ‐ ‐ ‐ 251,950 251,950
Total Transfers Out 865,130 881,334 881,334 898,024 16,690
Wholesale Water Fund Total 2,270,086 2,386,810 2,277,740 3,591,370 1,204,560
Wholesale Water Fund Expenditure Line Item Budget
Village of Glenview, Il ‐ 2020 Budget Wholesale Water Fund219
Village of Glenview, Illinois – 2020 Budget Glenview Wholesale Water Fund
Wholesale Water Fund
The Wholesale Water Fund is an enterprise fund which means the fund operates as an independent business with revenues, fully funded expenses, transfers, and financial results. This fund is used to
account for the revenue and expense activities associated with the purchase of water from the Village of
Wilmette for sale to other water systems.
Revenues
Charges for Services
Water Charges 440105 $3,868,458 Accounts for the sale and delivery of Lake Michigan water to Aqua, Illinois American Water Company (IAWC) and the Village of Golf. The Glenview water system receives potable water from Lake Michigan through the Village of Wilmette. Glenview purchases water from the Village of Wilmette for a current rate of $1.97/1,000 gallons. In July of 2020, upon the commencement of selling water to Aqua, the Wilmette
water purchase rate will be reduced by five percent per the 2014 Second Amendment to the 1987 Water Service Contract between the Village of Wilmette and the Village of Glenview and will become the new base rate for calculating the future bi-annual rate adjustments. This will result in a reduction in the rate from $1.97 to $1.87. The wholesale rates charged to Aqua, IAWC and the Village of Golf are based on the terms of each of the water service agreements with the Village.
The water service agreements require periodic (monthly for Aqua and IAWC and quarterly for Village of Golf) billing on several components. These components include a purchase water charge, a charge for maintaining facilities and operations, a return on capital investment, depreciation expense charge and an administrative charge. The billing rates for Aqua, IAWC and the Village of Golf are re-calculated on an
annual basis. The budgets for Aqua, IAWC and the Village of Golf is calculated by multiplying the estimated number of gallons purchased by Aqua, IAWC and the Village of Golf from the Village by the current billing rates. The 2020 estimated number of gallons purchased by Aqua, IAWC and the Village of Golf is 420,961,
588,469 and 27,533, respectively. Aqua’s estimated purchased gallons are based on estimates received from Aqua. The IAWC and Village of Golf estimated gallons are based on a two-year average of water gallons purchased. In 2020, Water Charges of $1,565,380 are budgeted for Aqua, $2,197,567 are budgeted for IAWC and $105,511 are budgeted for the Village of Golf. The Village of Golf began purchasing their wholesale water from the Village in 2016. The chart below details the number of gallons purchased per year
by Aqua, IAWC and the Village of Golf.
220
Village of Glenview, Illinois – 2020 Budget Glenview Wholesale Water Fund
*Aqua is six months in 2020 (July to December) Investment Income Interest – Investment 460120 $9,000 Accounts for interest income for the savings account and the investments of certificates of deposits,
treasuries and securities through PMA, Inc. Interest rates have begun to level off and even slightly decline during 2019. As a result, the budget of $9,000 is lower than the 2019 estimate of $9,400. Expenditures Personnel
Regular Salaries 511110 $83,175 Accounts for the Wholesale Water Fund’s portion of the salary expense for the full-time positions listed below. The 2020 budget includes a 2.5% increase for all positions. The 2020 budget has decreased by four positions (3 MEOs and the Water Utilities Manager) offset by an increase in one position (Deputy Director
of PW). The responsibilities of the Water Utilities Manager and some of the responsibilities of the MEOs
are being fulfilled through contractual services.
Salary Allocation by Fund
Position Corporate Water Wholesale Water Sanitary Sewer Ins. & Risk FRRF Village Manager 94% - 6% - - -
(3) Assist. to the Village Manager 40% 30% 5% 5% 15% 5%
Deputy Dir. of Public Works 44% 46% 2% 8% - -
Management Analyst II 44% 46% 2% 8% - - Admin. Coordinator 44% 46% 2% 8% - -
(2) PW Supt. 44% 46% 2% 8% - -
(5) PW Supervisors 44% 46% 2% 8% - -
(2) Field Inspector 44% 46% 2% 8% - -
(20) MEO 44% 46% 2% 8% - -
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
2015 2016 2017 2018 2019 Est.2020 Est.*2021 Est.
Billed Gallons Year-by-Year Comparison
IAWC Aqua Village of Golf
221
Village of Glenview, Illinois – 2020 Budget Glenview Wholesale Water Fund
Part-Time Salaries 511120 $0 Previously accounted for a portion of the salary expense for a part-time Customer Service Representative. There are no part-time positions allocated to Wholesale Water in 2020. Overtime Salaries 511210 $5,800 Accounts for a portion of the overtime salary expense for non-exempt personnel whose regular salaries are
allocated to Wholesale Water. The 2020 budget is based on the Village’s hybrid model that leverages the value of in-house PW staff and outside contractors through outsourcing to perform typical PW functions. Longevity Pay 511240 $943 Accounts for a portion of longevity compensation paid to non-exempt employees. Longevity is paid to
Public Works union employees with 7 or more years of service hired prior to 1/1/15 (18 employees) and non-union non-exempt employees with 7 or more years of service hired prior to 7/17/2012 (7 employees). Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is
1.9% based on prior year change. Longevity is allocated across funds in the same proportions as regular
salaries. Deferred Compensation 512110 $409 Accounts for 6% of the deferred compensation given to the Village Manager at 3% of his base salary.
Auto Allowance 512120 $432 Accounts for a 6% of the auto allowance given to the Village Manager at $7,200. FICA Payments 514110 $6,551 Accounts for a portion of the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments
applied to the FICA Wages (salaries, longevity pay, deferred compensation and auto allowance). IMRF Payments 514210 $11,084 Accounts for a portion of the employers share of the Illinois Municipal Retirement Fund (IMRF) pension
contributions. The 2020 employer rate is 12.27% (up from 9.54% in 2019) of IMRF wages which include
salaries, OT wages, longevity, vacation buyback, and deferred compensation. Health Insurance 514410 $12,783 Accounts for the same portion of the Health Insurance coverage for the positions listed in regular salaries. The Village offers employees choices among three plans which include two HMO options and one PPO
option. In 2020, the total premiums for the HMO plans increased 9.67% and the PPO plan decreased 13% as a result of plan design changes.
222
Village of Glenview, Illinois – 2020 Budget Glenview Wholesale Water Fund
Contractual
Audit Services 521140 $786 Audit services were competitively bid in 2017 and a five-year contract
with a five-year extension was entered into with Baker Tilly Virchow Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually and are shown in the table to the right. Fund specific accounts are charged
for special projects such as the annual Waukegan/Golf TIF report and
The Glen TIF Compliance Report. The FY 2020 includes a new line item detail for GATA Audit Services. The total budget for audit services is $60,173, with a $3,810 proposed Water Fund FY 2020 budget. GATA Grant Accountability and Transparency Act (GATA) became Illinois law in 2014 to establish consistent federal compliance requirements for all grants regardless of the source of funding. GATA sets statewide lifecycle grant management requirements. The new State of Illinois reporting and auditing
requirements resulted in additional audit work beginning in FY 2019 with the FY 2018 audit. These requirements will continue in the future for years the Village needs to conduct grant reporting.
FY 2020 Audit and Related Reporting
Wholesale Fund
Allocation
Total
Cost
Wholesale
Fund Cost
Audit Services (Baker Tilly) 1.5% $44,468 $670
GATA Grant Audit Services (Baker Tilly) 1.5% $1,750 $26
Single Audit Services/Federal Grant (Baker Tilly) 1.5% $4,684 $70
State of IL Comptroller’s Report (Baker Tilly) 1.5% $1,496 $20
Other Post-Employment Benefits Update (Actuary) 0% $4,500 -
Continuing Debt Disclosure Annual Report (Piper Jaffray) 0% $1,100 -
TIF Reports (The Glen and Waukegan/Golf) 0% $2,175 -
TOTAL $60,173 $786
Finance & Accounting Services 521205 $17,990
The Village outsourced financial services to Lauterbach & Amen in 2009. The FY 2020 budget includes comprehensive finance management services provided through 8 full-time and 1 part-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The financial charge for service is annually calculated by resource demand across funds as shown in the Financial Services Fund Allocation
table (within the Audit Services description). The greatest amounts of activity is in the Corporate Fund.
The remaining 15% represents work effort in the other funds. FY 2020 is proposed as a 3.5% base contract increase, in the total contract amount of $1,199,311, with the Wholesale Water Fund allocation being $17,990. Other Professional Services 521290 $120,300
Accounts for the service fees for outside firms and agencies that support the work of the Wholesale Water Fund. These services are managed by the Public Works department.
Description Unit Measure Qty Unit Cost Amount
Repairs to continuity straps and sample testing in the IAW As-needed 3 $5,000 $15,000
SCADA Integration Service One-time Project 1 $53,800 $53,800
Meter testing for the IAW As-needed N/A $1,000 $1,000
Corporate Fund 85%
Waukegan/Golf TIF Fund 0.5%
Special Tax Allocation Fund 4%
Water Fund 6%
Wholesale Water Fund 1.5%
Commuter Parking Fund 1%
Sanitary Sewer Fund 2%
100%
Financial Services Fund Allocation
223
Village of Glenview, Illinois – 2020 Budget Glenview Wholesale Water Fund
Required IEPA sampling (reimbursed by the Village of Golf) Annual 1 $500 $500 Incremental personnel costs related to Aqua (estimated and will be closely monitored as service commences) As-needed 1 $50,000 $50,000
TOTAL $120,300
Public Works Outsourced Svcs and Contract Mgmt 521295 $28,668
Accounts for the outsourced professional services under the Baxter & Woodman contract to perform the services in the tables below. The Village began using Baxter & Woodman for various services in 2010. Over the years, the services have expanded and/or contracted based on the Village’s needs.
The first table shows how services are allocated across funds. The second table shows the detail of what is allocated to the Water Fund. The 2020 budget includes the Water Operator which was previously
fulfilled in-house. Public Works Outsourced Management Fund Allocation Table
Corporate
Water
Sanitary Wholesale Water
Commuter Glen- TIF 2020 Budget
Contract Management
(40%) $51,600 (50%) $64,500 (10%) $12,900
- - - $129,000 Sod Restoration
(10%) $3,948 (80%) $31,590 (5%) $1,975
- (5%) $1,975
- $39,488
General Landscaping
(79%) $198,492 (9%) $22,613
- - (3%) $7,538 (9%) $22,613 $251,256
Landscaping & Weed Control (100%) $30,486
- - - - - $30,486
Landscaping Special Projects
(100%) $28,800
- - - - - $28,800
Public Works Director
(44%) $86,852 (46%) $90,800 (8%) $15,792 (2%)
$3,948
- - $197,392
Water Operator
- (80%) $98,880
- (20%) $24,720
- - $123,600
Total Cost $400,178 $308,383 $30,667 $28,668 $9,513 $22,613 $800,022
Building Maintenance 522210 $300 Accounts for general building maintenance for Citizens (1705 Pfingsten Road) and Citizens Meter (1 E. River Road). Staff estimates 2020 expenditures will be $300.
Gas Detector Maintenance 522240 $500 Accounts for air monitor maintenance and repairs, including inspection, testing and maintenance of detection units and sensors. The 2020 budget is kept flat with the 2019 estimate.
Description
Unit
Measure Qty
Unit
Price
Total
cost
Wholesale
Water cost
Public Works Director (2% of contract) Hours 2,080 $94.90 $197,392 $3,948
Water Operator (20% of contract) Hours 1,200 $103 $123,600 $24,720
TOTAL $320,992 $28,668
224
Village of Glenview, Illinois – 2020 Budget Glenview Wholesale Water Fund
Locates 524046 $18,451
Locate Services Accounts for utility locating services performed by a contractor. The Village utilizes a hybrid model that leverages the value of in-house Public Works staff and outside
contractors through outsourcing to perform typical public works functions. This is the first year that these services are being performed by a contractor. The estimated annual cost is $18,451 for the Wholesale Water Fund. This is based on a three-year average of utility callouts.
Supply & Metering 524060 $1,800 Accounts for the maintenance and repair services for Village operated large water meters as needed.
Total
Repair service and maintenance of large meters $800
Annual testing of two master meters 1,000
Total $1,800
Water Purchases 524075 $2,052,038 Accounts for water purchases from the Village of Wilmette for Glenview’s customers. The 2020 estimated number of gallons to be purchased by Aqua (for six months from July to December), IAWC and the Village of Golf is 467,735, 588,469 and 27,533, respectively. The estimated gallons for IAWC and the Village of
Golf are based on a two-year average of water gallons purchased and the estimate for Aqua is based on recent data provided by Aqua. The 2020 budget of $2,052,038 is calculated by multiplying the estimated number of gallons the Village purchases from the Village of Wilmette by the water purchase rates of $1.97 (January to June) and $1.87 (July to December) per gallon.
The current water purchase rate of $1.97 is effective from January 1, 2019 until June 30, 2020. In July of 2020, upon the commencement of selling water to Aqua, the Wilmette water purchase rate will be reduced by five percent per the 2014 Second Amendment to the 1987 Water Service Contract between the Village of Wilmette and the Village of Glenview and will become the new base rate for calculating the future bi-annual rate adjustments. This will result in a reduction in the rate from $1.97 to $1.87.
Pump Station Operations 524080 $1,000 Accounts for the annual inspection and evaluation of the system. The 2020 budget is based on a three-year average. Commodities Operational Supplies 531155 $500 Accounts for equipment and supplies for water testing. The 2020 budget is based on a three-year average. Rentals 531200 $250 Accounts for the cost of renting tools and equipment as needed to support Public Works operations. The 2020 budget is based on a three-year average.
Locates Services Fund
Allocation table
Corporate (20%) $36.902
Water (50%) $92,255
Sanitary (20%) $36,902
Wholesale (10%) $18,451
2020 Budget $184,510
225
Village of Glenview, Illinois – 2020 Budget Glenview Wholesale Water Fund
Safety Equipment 531205 $500 Accounts for the purchase of an air monitor device to be used within toxic and oxygen deficient atmospheres. Staff estimates the 2020 expenditures will be $500. Electricity 531235 $56,463 Accounts for electricity for Citizens (1705 Pfingsten Road) and Citizens Meter (1 E. River Road). These
are budgeted based on a three-year average. The 2020 budget also includes $44,463 of incremental electricity costs related to the sale of water to Aqua. Interfund Charges FRRF Charges 560040 $4,244 Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources
for the major repairs and replacement of Village building components. General Liability Insurance 560070 $10,726 Accounts for the portion of the property and liability insurance costs allocated to the Wholesale Water Fund.
Risk Management Fixed Charges 560100 $5,703 Accounts for the portion of the worker’s compensation insurance costs allocated to the Wholesale Water Fund.
Transfers Out
Transfer to Corporate Fund 590100 $325,000 Accounts for a transfer of $325,000 to the Corporate Fund. Transfer to Capital Projects Fund 590410 $573,024 Accounts for a transfer to the Capital Projects Fund to fund projects that benefit wholesale water customers.
Transfer to Water Fund 590410 $251,950 Accounts for a transfer to the Water Fund for the reimbursement of the prorate portion of the shared operating and maintenance costs between the Wholesale Water fund and the Water Fund related to the sale
of water.
226
Commuter Parking Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Charges For Services 696,024 644,728 626,130 658,897 14,169
Investment Income 28,816 27,500 43,400 29,600 2,100
Other Revenues 570 ‐ 100 ‐ ‐
Total Revenues 725,410 672,228 669,630 688,497 16,269
Expenditures
Personnel 62,192 83,124 87,070 89,599 6,475
Contractual 169,813 355,828 288,432 226,600 (129,228)
Commodities 43,248 63,925 44,600 70,074 6,149
Other Charges 81,907 ‐ ‐ ‐ ‐
Capital Outlay ‐ 41,000 ‐ ‐ (41,000)
Interfund Charges 167,210 260,914 260,914 249,101 (11,813)
Capital Projects 153,975 ‐ ‐ ‐ ‐
Transfers Out 217,674 ‐ ‐ ‐ ‐
Total Expenditures 896,018 804,791 681,016 635,374 (169,417)
Surplus/(Deficit)(170,608) (132,563) (11,386) 53,123 185,686
Commuter Parking Fund Summary
Village of Glenview, Illinois ‐ 2020 Budget Commuter Parking Fund Summary227
Revenues
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Charges For Services
440310 ‐ Parking Meter Fees 261,328 242,930 259,576 254,589 11,659
440320 ‐ Commuter Parking Permits 427,886 392,718 358,994 396,748 4,030
440520 ‐ Vendor Lease Rental 6,810 9,080 7,560 7,560 (1,520)
Total Charges For Services 696,024 644,728 626,130 658,897 14,169
Investment Income
460110 ‐ Interest‐Savings 2,972 2,500 6,400 4,000 1,500
460120 ‐ Interest‐Investment 25,844 25,000 37,000 25,600 600
Total Investment Income 28,816 27,500 43,400 29,600 2,100
Other Revenues
470999 ‐ Miscellaneous Revenues 570 ‐ 100 ‐ ‐
Total Investment Income 570 ‐ 100 ‐ ‐
Total Commuter Parking Fund Revenues 725,410 672,228 669,630 688,497 16,269
Commuter Parking Fund Revenue Line Item Budget
Village of Glenview, Illinois ‐ 2020 Budget Commuter Parking Fund228
Commuter Parking Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Personnel
511110 ‐ Regular Salaries 39,298 51,253 56,678 55,061 3,808
511120 ‐ Part Time Salaries 7,375 12,559 10,545 12,576 17
511210 ‐ Overtime Salaries 674 348 348 465 117
511230 ‐ Holiday Pay 241 ‐ ‐ ‐ ‐
511240 ‐ Longevity Pay 148 237 237 243 6
512110 ‐ Deferred Comp ‐ 51 51 52 1
512120 ‐ Auto Allowance ‐ 60 60 60 ‐
514110 ‐ FICA Payments 3,575 4,906 5,190 5,207 301
514210 ‐ IMRF Payments 5,531 6,148 6,399 8,392 2,244
514213 ‐ GASB 75 OPEB Expense 72 ‐ ‐ ‐ ‐
514410 ‐ Health Insurance 5,278 7,562 7,562 7,543 (19)
Total Personnel 62,192 83,124 87,070 89,599 6,475
Contractual
521140 ‐ Audit Services ‐ ‐ ‐ 525 525
521150 ‐ Bank Service Charges 4,017 4,463 4,295 4,400 (63)
521205 ‐ Finance & Accounting Services ‐ 11,588 11,588 11,993 405
521215 ‐ Information Technology Services ‐ 4,263 4,048 5,182 919
521290 ‐ Other Professional Service ‐ 2,272 2,141 2,193 (79)
521295 ‐ Consolidated Contract Expenses 16,877 17,546 17,313 9,513 (8,033)
522115 ‐ Cell Phone Service & Equipment ‐ 1,827 1,432 1,448 (379)
522120 ‐ Document Destruction ‐ ‐ ‐ 15 15
522145 ‐ Postage 1,332 1,388 1,350 1,400 12
522155 ‐ Rentals ‐ 9,100 7,714 8,000 (1,100)
522160 ‐ Software Licensing 7,680 11,865 12,167 12,097 232
522170 ‐ Telephone ‐ 1,411 1,174 975 (436)
522210 ‐ Building Maintenance 18,648 50,000 45,000 24,000 (26,000)
522215 ‐ Building Repairs 81 1,700 2,200 5,000 3,300
522225 ‐ Electrical Repairs 947 1,000 ‐ 1,000 ‐
522230 ‐ Equipment Maintenance 11,235 13,000 11,000 11,000 (2,000)
522245 ‐ Grounds Maintenance 10,179 77,000 67,000 11,500 (65,500)
522260 ‐ Mechanical Repairs 595 500 700 1,000 500
522280 ‐ Roadways Maintenance 6,054 10,500 5,000 5,000 (5,500)
522285 ‐ Snow And Ice Maintenance 92,169 136,405 94,310 110,359 (26,046)
Total Contractual 169,813 355,828 288,432 226,600 (129,228)
Commodities
531021 ‐ Concrete ‐ 5,000 5,000 24,002 19,002
531070 ‐ Computer/Printer/Copier Toner ‐ ‐ ‐ 331 331
531080 ‐ Electronic Eqpt & Supplies ‐ ‐ ‐ 141 141
531125 ‐ Janitorial Supplies 882 1,125 300 1,000 (125)
531145 ‐ Natural Gas 5,347 5,000 6,000 6,000 1,000
531155 ‐ Operational Supplies 7,981 15,000 10,000 5,000 (10,000)
531200 ‐ Rentals 7,600 ‐ ‐ ‐ ‐
531235 ‐ Electricity 20,147 36,000 22,000 32,000 (4,000)
535050 ‐ Other Supplies/Tools 1,292 1,800 1,300 1,600 (200)
Total Commodities 43,248 63,925 44,600 70,074 6,149
Commuter Parking Fund Expenditure Line Item Budget
Village of Glenview, Illinois ‐ 2020 Budget Commuter Parking Fund229
Commuter Parking Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Other Charges
540110 ‐ Depreciation 81,907 ‐ ‐ ‐ ‐
Total Other Charges 81,907 ‐ ‐ ‐ ‐
Capital Outlay ‐
550040 ‐ Building Improvements ‐ 37,000 ‐ ‐ (37,000)
550150 ‐ Tree Planting Program ‐ 4,000 ‐ ‐ (4,000)
Total Capital Outlay ‐ 41,000 ‐ ‐ (41,000)
Interfund Charges
560010 ‐ CERF Charges 13,533 13,791 13,791 11,515 (2,276)
560040 ‐ FRRF Charges 147,474 238,284 238,284 229,733 (8,551)
560070 ‐ General Liability Insurance 5,262 7,274 7,274 6,545 (729)
560100 ‐ Risk Management Fixed Charges 941 1,565 1,565 1,308 (257)
Total Interfund Charges 167,210 260,914 260,914 249,101 (11,813)
Capital Projects ‐
572018 ‐ 2018 Capital Projects 153,975 ‐ ‐ ‐ ‐
Total Capital Projects 153,975 ‐ ‐ ‐ ‐
Transfers Out ‐
590410 ‐ Transfer to Capital Projects Fund 22,000 ‐ ‐ ‐ ‐
590650 ‐ Transfer to FRRF 195,674 ‐ ‐ ‐ ‐
Total Transfers Out 217,674 ‐ ‐ ‐ ‐
Commuter Parking Fund Total 896,018 804,791 681,016 635,374 (169,417)
Village of Glenview, Illinois ‐ 2020 Budget Commuter Parking Fund230
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
Commuter Parking Fund
The Commuter Parking Fund (“Commuter Fund”) is an enterprise fund which means the fund operates as an independent business with revenues generated by the business, fully funding expenses, transfers and
financial results. These funds are used to account for the operations associated with the two commuter parking
lots, stations, and platforms downtown and at the Glen. The Village maintains commuter parking lots and related facilities at both train stations located downtown and at the Glen. The downtown station offers both METRA and Amtrak service, while the Glen station only offers
METRA service. The Village offers a daily parking fee of $2.00 per day. Annual permit costs are $300 for Glenview residents and $400 for non-residents. Semi-annual permit costs are $150 for Glenview residents and $200 for non-residents. METRA allows the sale of a limited number of parking permits. The Public Works Department is primarily responsible for maintaining the buildings and parking lots at the train stations. The Public Works Department manages snow removal, landscaping, tree plantings, parking machine maintenance, asphalt and street lighting repairs and the long term capital improvements of the building structures and general maintenance. The Records division within the Administrative Services Department manages
parking permit sales and parking citation collections.
Revenues
Charges for Services
Parking Meter Fees 440310 $254,589 Accounts for the fees collected at parking meters in the commuter parking lots. Daily fee parking is available at a cost of $2 per day. Overnight parking for multiple days is available only at the downtown station in designated spaces at a cost of $2 per day. The 2020 budget is based on an average of the previous three years of receipts.
Commuter Parking Permits 440320 $396,748 Accounts for permit parking at the downtown station and The Glen station and parking fines. Permit costs vary depending on whether you live in incorporated Glenview – the annual and semi-annual cost for residents is $150 and $300, respectively, and non-residents is $200 and $400, respectively. The 2020 budget
is based on an average of the previous three years of receipts.
Vendor Lease Rental 440520 $7,560 Accounts for the quarterly rental payments received from vendors located in the commuter train stations. The current vendor at the downtown commuter train station is Well Dunne LLC and the vendor at the Glen
of North Glenview commuter train station is Lucy and Timothy Burke’s TLC Café. The quarterly payments in 2020 are estimated to remain flat with the 2019 estimate. Investment Income Interest – Savings 460110 $4,000 Accounts for interest income from the Village’s savings accounts at Glenview State Bank. The revenue from this account is dependent on short-term interest rates and investable funds. Based on the anticipated
interest rates and investable funds, the Village’s budget is $4,000.
231
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
Interest – Investment 460120 $25,600 Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest rates have begun to level off and even slightly decline during 2019. As a result, the budget of $25,600 is lower than the 2019 estimate of $37,000.
Expenditures
Personnel Regular Salaries 511110 $55,061 Accounts for the portion of the salary expense for the full-time positions listed below allocated to the Commuter Fund. The 2020 budget includes a 2.5% increase for all positions.
Salary Allocation by Fund
Position Corporate STAF Waukegan/ Golf TIF Water Sewer Commuter Dir. of Admin. Serv. 80% - 15% 15% 4% 1%
Deputy Dir. of Admin Serv. 58% 30% 5% 3% 1% 3%
Police Records Supervisor 85% - - - - 15% Administrative Coordinator 85% - - - - 15%
Records Coordinator 85% - - - - 15%
(2) Public Service Officer 90% - - - - 10%
Part-Time Salaries 511120 $12,576 Accounts for a portion (15%) of the salary expense for the three part-time Customer Service
Representatives. The 2020 budget includes a 2.5% cost of living adjustment (COLA). Overtime Salaries 511210 $465 Accounts for 15% of the overtime salary expense for the Administrative Coordinator and the Records
Coordinator. The 2020 budget is based on an average of 2 hours per month when necessary for coverage,
deadlines, or administrative court. Longevity Pay 511240 $243 Accounts for a portion of longevity compensation paid to non-exempt employees. Longevity is paid to
non-union non-exempt employees with 7 or more years of service hired prior to 7/17/2012 (1 employee).
Longevity amounts are included in union contracts and the employee handbook at a specific point in time and are increased annually based on the annual September change in CPI. The estimated change in CPI is 1.9% based on prior year change. Longevity is allocated across funds in the same proportions as regular salaries.
Deferred Compensation 512110 $52 Accounts for the same portion of deferred compensation as the regular salary allocation for the Director of Administrative Services at 3% of base salary per the employee handbook. Auto Allowance 512120 $60
Accounts for the same portion of the auto allowance as the regular salary allocation for the Director of Administrative Services at $6,000 per the employee handbook.
232
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
FICA Payments 514110 $5,207 Accounts for a portion of the employer FICA (Social Security (6.2%) and Medicare (1.45%)) payments applied to the FICA Wages (salaries, longevity pay, deferred compensation and auto allowance). IMRF Payments 514210 $8,392 Accounts for the employers IMRF pension contributions (2019 = 9.54%) applied to IMRF wages (salaries,
longevity pay, and deferred compensation).
Health Insurance 514410 $7,543 Accounts for a portion the health insurance coverage for eligible participants. The Village offers employees choices among three plans which include two HMO options and one PPO option. In 2019, the premiums for the HMO plans increased 2.38% and the PPO plan increased 6.09%. Employees pay 12-18% of the
premium cost depending on which plan they choose.
Contractual Audit Services 521140 $525 Audit services were competitively bid in 2017 and a five-year contract
with a five-year extension was entered into with Baker Tilly Virchow
Krause, LLP (“Baker Tilly”). The financial charge for service is calculated by resource demand across funds and updated annually and are shown in the table to the right. Fund specific accounts are charged for special projects such as the annual Waukegan/Golf TIF report and
The Glen TIF Compliance Report. The FY 2020 includes a new line
item detail for GATA Audit Services. The total budget for audit services is $60,173, with $525 allocated to the Commuter Fund FY 2020 budget.
GATA Grant Accountability and Transparency Act (GATA) became Illinois law in 2014 to establish consistent federal compliance requirements for all grants regardless of the source of funding. GATA sets statewide lifecycle grant management requirements. The new State of Illinois reporting and auditing requirements resulted in additional audit work beginning in FY 2019 with the FY 2018 audit. These
requirements will continue in the future for years the Village needs to conduct grant reporting.
FY 2020 Audit and Related Reporting
Commuter
Fund Allocation
Total
Cost
Commuter
Fund Cost
Audit Services (Baker Tilly) 1% $44,468 $447
GATA Grant Audit Services (Baker Tilly) 1% $1,750 $18
Single Audit Services/Federal Grant (Baker Tilly) 1% $4,684 $50
State of IL Comptroller’s Report (Baker Tilly) 1% $1,496 $10
Other Post-Employment Benefits Update (Actuary) 0% $4,500 -
Continuing Debt Disclosure Annual Report (Piper Jaffray) 0% $1,100 -
TIF Reports (The Glen and Waukegan/Golf) 0% $2,175 -
TOTAL $60,173 $525
Corporate Fund 85%
Waukegan/Golf TIF Fund 0.5%
Special Tax Allocation Fund 4%
Water Fund 6%
Wholesale Water Fund 1.5%
Commuter Parking Fund 1%
Sanitary Sewer Fund 2%
100%
Financial Services Fund Allocation
233
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
Bank Service Charges 521150 $4,400 The Village engages various methods to provide citizens with a range of payment options for commuter parking permits, building permits, Police p-tickets (which are citations issued for violations of local ordinances),
ambulance billing and other miscellaneous payments,
some of which can be offered on-line. An annual transaction receipt analysis of accounts charged to each fund began in 2017 to determine the subsequent years fund allocation. The table to the right shows the outcome of the receipt activity analysis and the
corresponding fund allocations. The Total credit fees are $92,200, of which the Commuter Parking Fund
supports 5% or $4,400. For FY 2020, fee increases range from 0-7%.
FY 2020 Bank Service Charges Commuter Fund Allocation Total Cost Commuter Fund Cost Ambulance credit card fees 0% $1,500 -
American Express 5% $9,000 $450
Credit cards 5% $77,500 $3,875
Vanco check processing 0% $2,700 -
Paypal 5% $1,500 $75
TOTAL $92,200 $4,400
Finance & Accounting Services 521205 $11,993 The Village outsourced financial services to Lauterbach & Amen in 2009. The FY 2020 budget includes comprehensive finance management services provided through 8 full-time and 1 part-time on-site staff as well as additional Chief Financial Officer and managerial staff support. The financial charge for service is
annually calculated by resource demand across funds as shown in the Financial Services Fund Allocation
table (within the Audit Services description). The greatest amount of activity is in the Corporate Fund. The remaining 15% represents work effort in the other funds. FY 2020 is proposed as a 3.5% base contract increase, in the total contract amount of $1,199,311, with the Commuter Parking Fund allocation being $11,993.
Information Technology Services 521215 $5,182 Information technology (IT) functions are supported through
contracted services. The primary IT contract is a managed service
provider with on-site technical resources during business hours and after hour’s emergency support. The program staffing level is annually reviewed and allocated across funds based on general technology resource demands as shown in the table to the right.
Information Technology
Commuter Fund Allocation Total Cost
Commuter Fund Cost
The IT contract was outsourced in three solicitations in 2007, 2013 and 2019. The FY 2020 budget proposes $596,412 with a
$94,552 contingency if there is a change of service provider to pay for a six week onboarding which is the primary reason for the 20% increase. 0.75% $690,964 $5,182
Credit CardsChecks Ambulance Fees
Corporate Fund 17%100%
Water Fund 65% 83%
Sanitary Sewer Fund 13% 17%
Commuter Parking 5%
Table 3: Fund Allocations
Corporate Fund 90%
Special Tax Allocation Fund 3.25%
Water Fund 5%
Sanitary Sewer Fund 1%
Commuter Parking Fund 0.75%
100%
Table 4: Technology Fund Allocation
234
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
Other Professional Services 521290 $2,193 Accounts for the service fees for outside firms and agencies that support the work of the Commuter Parking Fund.
Description Allocation% Cost Amount
Municipal GIS Partners, Inc. 0.75% 208,964 $1,567
GIS Consortium Shared Initiatives 0.75% 6,344 $48 Photogrammetric Mapping – 10 quarter sections 0.75% 17,347 $131
Document Scanning Contract 0.75% 25,000 $188
Tyler Reporting Services 0.75% 7,500 $56
Performance Metric/Budget Tracking /Dashboard implementation 0.75% 20,000 $150
Wiring Contract - Electrical wiring for IT 0.75% 1,000 $8
Application Tracking Implementation Services 0.75% 6,000 $45
TOTAL $2,193
PW Outsourced Services and Contract Mgmt 521295 $9,513 Accounts for the outsourced professional services under the Baxter Woodman contract to perform the Services below. The first table shows how services are allocated across funds. The second table shows the
detail of what is allocated to the Commuter Parking Fund.
Public Works Outsourced Services & Contract Management Village-Wide Fund Allocation Table
Corporate Water Sanitary Wholesale Water Commuter Glen-TIF 2020 Budget Contract Management (40%) $51,600 (50%) $64,500 (10%) $12,900 - - - $129,000
Sod Restoration (10%) $3,948 (80%) $31,590 (5%) $1,975 - (5%) $1,975 - $39,488 General Landscaping (79%) $198,492 (9%) $22,613 - - (3%) $7,538 (9%) $22,613 $251,256 Landscaping & Weed Control (100%) $30,486 - - - - - $30,486
Landscaping Special Projects (100%) $28,800 - - - - - $28,800
Public Works
Director
(44%) $86,852 (46%) $90,800 (8%) $15,792 (2%) $3,948 - - $197,392
Water Operator - (80%) $98,880 - (20%) $24,720 - - $123,600
Total Cost $400,178 $308,383 $30,667 $28,668 $9,513 $22,613 $800,022
Public Works Outsourced Services & Contract Management Commuter Fund Detail
Description Unit Measure Qty Unit Cost Total Cost Commuter Fund Cost Contract management for routine monthly maintenance Monthly 12 $10,750 $129,000 -
Sod restoration services Hourly 200 $197.44 $39,488 $1,975
General landscape monthly maintenance (mowing, watering, etc.) Monthly 12 $20,938 $251,256 $7,538
Landscaping and weed control for the floodway buyout properties Hourly 200 $152.43 $30,486 -
Landscaping T*M (special projects) Hourly 144 $152.43 $28,800 -
235
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
Cell Phone Service & Equipment 522115 $1,448 The FY 2020 budget of $135,783 for cell phones was projected based on the average FY 2019 expenditures, plus a 2% increase for taxes and account changes. The FY 2020 budget is 4.7% less than the FY 2019
budget. The charges are allocated across funds based on general technology resource demands shown on the Information Technology Fund Allocation table.
Cell Phone Service
Commuter Fund Allocation Total Cost Commuter Fund Cost
Cellular service for phones and field computers (Verizon) 0.75% $124,000 $930
Cellular emergency phones and Board Epacket service (AT&T) 0.75% $10,000 $75
Payphone service at depot stations (Pacific Telemanagement) 0.75% $1,350 $10
Wi-Fi maintenance for depot stations (AT&T) 100% $433 $433
TOTAL $135,783 $1,448
Document Destruction 522120 $15
The FY 2020 total budget of $2,000 supports the biannual destruction of paper documents after they have been scanned and filed electronically following the approval of the Illinois Department of Archives. The Commuter Fund allocation is 0.75%, or $15 per the Information Technology Fund Allocation table. Postage 522145 $1,400
Accounts for the costs of annual and semi-annual courtesy letters ($950) and parking permits ($450) mailed to customers. Based on previous years, the 2020 budget estimates that approximately 1,800 courtesy letters will be mailed with a postage cost of $0.52. Additionally, approximately 65% of parking permits are mailed at a postage cost of $0.52 per mailing.
Rentals 522155 $8,000 Accounts for the Metra easement right-of-way leases at the Downtown Station and the North Glen Station. The 2020 budget of $8,000 is based on an average of the previous three years. Software Licensing 522160 $12,097
This account includes ongoing software maintenance charges as well as any proposed projects that require software. Initial purchases of software licensing are competitively bid and awarded and ongoing maintenance costs are budgeted annually. The charges are allocated across funds based on general technology resource demands, updated annually, and summarized below by function. Software that
supports a specific function is charged directly to the appropriate account. For example, utility billing
software is charged toward the Water and Sanitary Sewer Funds and the New World software is offset through Joint Dispatch revenue. Proposed additional software for FY 2020 support the following projects: add software to support
Performance Metric / Budget Tracking / Dashboards; and a WaterSmart update to the Munis Billing File for UB-CIS upgrade.
Public Works Director Hourly 2,080 $94.90 $197,392 -
Water Operator Hourly 1,200 $103 $123,600 -
TOTAL $800,022 $9,513
236
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
Description
Commuter Fund Allocation Total Cost Commuter Fund Cost General Software Maintenance 0.75% $499,829 $3,749
Tyler Utility Billing Interface and CIS - $9,219 -
WaterSmart Annual Software Maintenance - $64,239 -
FAMS-XL Annual Water/Sewer Financial Model License - $3,750 -
Utility Management Software HD Sensus SAAS Fee (Core &
Main) - $29,250 -
GovIT Strategic Plan Projects 0.75% $2,500 $19
SCADA Annual Maintenance - $7,750 -
Performance Metric/Budget Tracking/Dashboard Software 0.75% $60,000 $450
WIN-911 SCADA Support Software - $595 -
Annual Timekeeping Software Maintenance 0.75% $26,500 $199 Annual Support for Parking Lot Daily Fee Machines 100% $7,680 $7,680
TOTAL $12,097 Telephone 522170 $975 The FY 2020 budget for general telephone service, 911 lines, and fiber connection charges for the Village
and its Dispatch partners. The budget was projected based on the average FY 2019 expenditures, reduced by savings from renegotiated contracts. The charges are allocated across funds based on general technology resource demands shown on the Information Technology Fund Allocation table. The FY 2020 total proposed budget for general voice and data services is $129,905 of which 0.75% or $975 is allocated to the
Water Fund.
Building Maintenance 522210 $24,000 Accounts for maintenance costs of Village-owned facilities including the Custodial Services contract.
Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Custodial Services (10% of contract) TBD 2020- Monthly 12 $2,000 $24,000
TOTAL $24,000
Building Repairs 522215 $5,000 Accounts for costs associated with Village-owned facility repairs. The 2020 budget of $5,000 is based on an average of the previous three years of expenses. Electrical Repairs 522225 $1,000 Accounts for the cost of electrical repairs of facilities. The 2020 budget of $1,000 is based on an average of
the previous three years of expenses. Equipment Maintenance 522230 $11,000 Accounts for the annual contract for inspection and maintenance of Cale parking machines at both the
downtown station and The Glen station.
Grounds Maintenance 522245 $11,500 Accounts for fence repairs and maintenance of damaged fencing and landscaping along the Metra and North Glen platform beds. The 2020 budget is lower than the 2019 budget an estimate due to completion of a
one-time project.
237
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
Mechanical Repairs 522260 $1,000 Accounts for the maintenance and repairs to HVAC equipment, generators, elevators and boilers. Based on a three-year average, staff estimates 2020 expenditures will be $1,000. Roadways Maintenance 522280 $5,000 Accounts for the contractual agreement for asphalt maintenance, pavement marking services, and hauling
and delivery of construction materials. Snow & Ice Maintenance 522285 $110,359 Accounts for snow plowing and snow removal from the downtown and north glen Metra trains stations and
the rental and installation of temporary snow fencing to secure snow dump in the north commuter lot.
Description Contractor Contract Term Unit Measure Qty Unit Cost Total Cost Snow Plowing from Train Stations Snow Systems 2019-2022 Monthly 6 $5,833 $35,000
Snow Hauling from Downtown and North Glen Metra Train Stations Langton 2019-2022 Monthly 6 $11,727 $70,359
Rental and Installation of Temporary Snow Fencing N/A N/A As-needed 1 $5,000 $5,000
TOTAL $110,359
Commodities
Concrete 531021 $24,002 Accounts for contractual services to repair and replace concrete related to public property.
Concrete Repair Fund Allocation Table
Corporate (60%) Water (32%) Sanitary (3%) Commuter (5%) 2020 Budget
Sidewalk $98,808 $52,697 $4,940 $8,234 $164,680 Curb $28,832 $15,377 $1,441 $2,402 $48,054
Driveway $8,400 $4,480 $420 $700 $14,000
Pavement Patch $80,000 $42,666 $4,000 $6,666 $133,333
Utility Restoration $72,000 $38,400 $3,600 $6,000 $120,000
Total $288,040 $153,620 $14,401 $24,002 $480,067
Staff has developed a twelve-year program to repair and maintain sidewalks and curbs within the Village’s limits. It is expected that it will take two years to complete each section. Starting in 2020, Public Works staff will begin surveying section 1 for sidewalk and curb repair. This program will result in an increase in 2020 but each year will be based on the evaluation of the upcoming section. Staff will continue to repair driveways, pavement patches and utility restorations through work orders and resident requests.
238
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
Staff estimates that 5% of all Village sidewalks are deteriorating. Based on the last three-years of service requests from residents, staff estimates there will be 7,000 sq. feet of sidewalk repair outside of Section 1.
Staff estimates that 1% of all Village curbs are deteriorating. Based on the last three-years of service requests from residents, staff estimates there will be 500 feet of curb repair outside of Section 1. Curb Repair
Program Type Unit Measure Qty Unit Cost Total
Section-based Linear feet 1,636 $22.50 $36,804
Resident request Linear feet 500 $22.50 $11,250
TOTAL $48,054 Based on the last three years of resident requests and work orders submitted, staff estimates the following
projects for Driveway repair, Pavement patch and Utility restoration repair:
Driveway Repair
Program Type Unit Measure Qty Unit Cost Total
Resident request Square yard 250 $56.00 $14,000
Sidewalk Repair
Program Type Unit Measure Qty Unit Cost Total
Section-based Square feet 20,447 $6.00 $122,680
Resident request Square feet 7,000 $6.00 $42,000 TOTAL $164,680
239
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
Pavement Patch
Program Type Unit Measure Qty Unit Cost Total
Resident request Square yard 2,222 $60.00 $133,333
Utility Restoration Repair
Program Type Unit Measure Qty Unit Cost Total
Resident request Square feet 20,000 $6.00 $120,000
Computer/Printer/Copier Toner 531070 $331 Accounts for maintenance and supplies for copiers and plotters. The 2020 budget represents 0.75% of the $44,000 total budget; this account was not previously in the Commuter Fund budget. Electronic Equipment & Supplies 531080 $141 This account includes 0.75% of the maintenance costs for cameras and doors at the train stations.
Janitorial Supplies 531125 $1,000 Accounts for janitorial supplies required to maintain safety and hygienic standards in public facilities. The 2020 budget of $1,000 is based on an average of the previous three years of expenses.
Natural Gas 531145 $6,000 Accounts for a portion of the cost of natural gas for pump station facilities. Based on a three-year average, staff estimates the 2020 expenditures will be $6,000.
Operational Supplies 531155 $5,000 Accounts for supplies for maintenance of facilities such as lighting fixtures in the commuter parking lots. The 2020 budget anticipates expenditures of $5,000 based on historical activity. Electricity 531235 $32,000
Accounts for electricity at Village-owned facilities. Staff projects the annual budget based on a three year average of $32,000. Other Supplies/Tools 535050 $1,600 Accounts for supplies, small tools, and commuter parking permits. The budget of $1,600 is based on
historical expenditures in this account.
Interfund Charges
CERF Charges 560010 $11,515 Accounts for charges from the Capital Equipment Replacement Fund (CERF) for future replacement of vehicles and equipment used by the Commuter Parking Fund. The total equipment value and replacement cycles are reviewed and updated annually. FRRF Charges 560040 $229,733 Accounts for charges from the Facility Repair and Replacement Fund (FRRF) which sets aside resources for the major repairs and replacement of Village building components. General Liability Insurance 560070 $6,545 Accounts for the portion of the property and liability insurance costs allocated to the Commuter Parking Fund.
240
Village of Glenview, Illinois – 2020 Budget Commuter Parking Fund
Risk Management Fixed Charges 560100 $1,308 Accounts for the portion of the worker’s compensation insurance costs allocated to the Commuter Parking Fund.
241
242
Village of Glenview, IL – 2020 Budget Capital Projects Fund
Capital Projects Fund
This fund accounts for the expenditures related to capital improvement projects for most governmental funds. Revenues typically include transfers from other funds for their respective projects, grants, and can
include bond proceeds when applicable. Expenditures for capital projects of Enterprise Funds and the
Motor Fuel Tax Fund are shown within those funds. A series of public meetings and presentations to the Board of Trustees occur with this portion of the budget. The Capital Improvement Program (CIP) is developed separately from the operating budget. The fund may
end any given year with a fund balance, as these proceeds are not always spent in the year received but are
typically assigned to a previously approved project that will be completed in a subsequent year. The 2020 revenue budget includes the CIP transfer from Corporate Fund of $6,500,000 and an additional $4,500,000 which was assigned from a prior year’s available fund balance in an effort to reduce the gap
between available sources and capital improvement needs. The Capital Projects Fund has $15,365,304 in
expenditures for the 2020 budget which includes $13,264,024 for 2020 projects and $2,101,280 for prior years’ projects. These projects are primarily road reconstruction and related underground infrastructure improvements, road resurfacing and storm water projects. A list of capital projects is included within the CIP section of this document.
Capital Projects Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Intergovernmental 289,993 814,000 996,738 629,000 (185,000)
Investment Income 30,093 19,000 40,600 29,000 10,000
Other Revenues 39,614 - - - -
SSA Contribution - - - 882,000 882,000
Transfers In 6,383,967 12,318,834 11,306,334 12,573,024 254,190
Total Revenues 6,743,668 13,151,834 12,343,672 14,113,024 961,190
Expenditures
Other Charges 24,371 24,371 24,371 24,370 (1)
Capital Outlay 36,066 - - - -
Capital Projects 4,731,274 13,934,485 11,338,488 15,365,304 1,430,819
Total Expenditures 4,791,711 13,958,856 11,362,859 15,389,674 1,430,818
Surplus/(Deficit)1,951,957 (807,022) 980,813 (1,276,650) (469,628)
243
244
Village of Glenview, IL – 2020 Budget Glen Capital Projects Fund
Glen Capital Projects Fund
The Glen Capital Project Fund is used to account for capital projects and development fees within The Glen
tax increment financing (TIF) district. The fund is supported by The Glen Special Tax Allocation Fund. There are no capital projects planned for 2020.
Glen Capital Projects Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Intergovernmental 437 - - - -
Investment Income 10,232 2,100 3,600 3,600 1,500
Other Revenues - - - - -
Transfers In 1,126,459 100,203 89,358 2,894 (97,309)
Total Revenues 1,137,129 102,303 92,958 6,494 (95,809)
Expenditures
Capital Projects 2,178,047 97,309 86,900 - (97,309)
Total Expenditures 2,178,047 97,309 86,900 - (97,309)
Surplus/(Deficit)(1,040,918) 4,994 6,058 6,494 1,500
245
246
Permanent Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Charges For Services ‐ 156,000 156,000 156,000 ‐
Investment Income 477,186 200,000 164,000 150,000 (50,000)
Other Revenues 9,445 1,810,000 ‐ 1,535,518 (274,482)
Total Revenues 486,631 2,166,000 320,000 1,841,518 (324,482)
Expenditures
Contractual ‐ 636,200 34,800 131,421 (504,779)
Other Charges 781 ‐ ‐ ‐ ‐
Transfers Out 412,347 1,012,500 ‐ 1,000,000 (12,500)
Total Expenditures 413,128 1,648,700 34,800 1,131,421 (517,279)
Surplus/(Deficit)73,503 517,300 285,200 710,097 192,797
Permanent Fund Summary
Village of Glenview, IL ‐ 2020 Budget Permanent Fund247
Permanent Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Charges for Services
440635 ‐ Lease Fees ‐ 156,000 156,000 156,000 ‐
Total Charges for Services ‐ 156,000 156,000 156,000 ‐
Investment Income
460120 ‐ Interest ‐ Investment 193,998 200,000 164,000 150,000 (50,000)
460130 ‐ Interest Income on Loans/Notes 283,188 ‐ ‐ ‐ ‐
Total Investment Income 477,186 200,000 164,000 150,000 (50,000)
Other Revenues
470225 ‐ Land Sale Revenue ‐ 1,810,000 ‐ 1,535,518 (274,482)
470999 ‐ Miscellaneous Revenue 9,445 ‐ ‐ ‐ ‐
Total Other Revenues 9,445 1,810,000 ‐ 1,535,518 (274,482)
Permanent Fund Revenue Total 486,631 2,166,000 320,000 1,841,518 (324,482)
Permanent Fund Revenue Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Permanent Fund 248
Permanent Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Contractual
521160 ‐ Broker Services ‐ 72,400 ‐ 61,421 (10,979)
521290 ‐ Other Professional Service ‐ 563,800 34,800 70,000 (493,800)
Total Contractual ‐ 636,200 34,800 131,421 (504,779)
Other Charges ‐
540190 ‐ Miscellaneous Expense 781 ‐ ‐ ‐ ‐
Total Other Charges 781 ‐ ‐ ‐ ‐
Transfers Out ‐
590100 ‐ Transfer to Corporate Fund 412,347 ‐ ‐ ‐ ‐
590410 ‐ Transfer to Capital Projects Fund ‐ 1,012,500 ‐ 1,000,000 (12,500)
Total Transfers Out 412,347 ‐ ‐ ‐ ‐
Permanent Fund Expenditure Total 413,128 1,648,700 34,800 1,131,421 (517,279)
Permanent Fund Expenditure Line Item Budget
Village of Glenview, IL ‐ 2020 Budget Permanent Fund 249
Village of Glenview, IL – 2020 Budget Permanent Fund
Permanent Fund
Pursuant to the September 3, 1996, Business/Operational Plan prepared by Deloitte & Touche for the Glenview Naval Air Station redevelopment project (now known as “The Glen”), the Village of Glenview
established a Permanent Fund to receive a Master Developer fee totaling approximately $40 million defined
as 20% of the gross proceeds of land sold within the project, excluding the approximate 44-acre Navy Disposition Parcel that was purchased in 2006 and resold in 2014. An interim policy was established by Resolution 02-40 to temporarily use part of the proceeds ($11.2
million) as an intergovernmental loan to the project to enhance cash flow, reduce overall project risk and
minimize General Obligation bond requirements. A formal policy regarding use of the fund’s assets was established by Resolution No. 05-16 on March 15, 2005. The general goal of the fund was to provide resources for Village-wide capital expenditures and economic development improvements outside of The Glen. Capital expenditures include expenditures for real property or improvements to real property
including, but not limited to, construction of and major alterations to the following: 1. Transportation Projects a. Street Improvements b. Sidewalks and Bikeways
c. Street Lighting d. Bridges e. Railway Crossings f. Traffic Signals and Intersections g. Landscaping
2. Land Acquisition 3. Storm Sewer Projects a. Storm Water Management Projects b. Detention Projects 4. Sanitary Sewer Projects
5. Village-owned Buildings, Structures and Physical Facilities a. Fixed Equipment b. Landscaping Economic development initiatives include those that meet Village financial and strategic goals, provide for
reinvestment in the community, and establish and maintain long term revenue streams. The fund also is allowed to provide short-term liquidity for The Glen Tax Increment Finance (TIF) district expenses. Revenues
Charges for Services
Lease Fees 440635 $156,000 Accounts for monthly lease payments from Heinen’s Fine Foods. The 2020 budget of $156,000 is based on the lease between the Village and Heinen’s (ten year lease commenced 11.01.2013; Heinen’s has purchase
rights through 10.31.2023 to pay the remaining rent from the 10-year period, after which the facility will
be transferred at no additional cost if they choose to take ownership).
250
Village of Glenview, IL – 2020 Budget Permanent Fund
Investment Income
Interest – Investment 460120 $150,000
Accounts for interest income for the savings account and the investments of certificates of deposits, treasuries and securities through PMA, Inc. Interest rates have begun to level off and even slightly decline during 2019. As a result, the budget of $150,000 is lower than the 2019 estimate of $164,000.
Other Revenues
Land Sale Revenue 470225 $1,535,518 This is a planned closing on the Village’s sale of the former Bess Hardware site located at 1850 Glenview Road scheduled to occur in 2020 in the amount of $1,535,518.
Expenditures
Contractual Expenditures
Broker Services 521160 $61,421 This 2020 budget of $61,421 is the 4% broker fee due to CBRE for the sale of the former Bess Hardware site. Other Professional Services 521290 $70,000
The 2020 budget includes professional services for the I-294 Access Feasibility Study. Transfers Out 590410 $1,000,000 The 2020 budget includes a $1,000,000 transfer to the Capital Projects fund for potential downtown parking
improvements.
251
252
Village of Glenview, IL – 2020 Budget Motor Fuel Tax Fund
Motor Fuel Tax Fund
The Motor Fuel Tax (MFT) Fund includes both Illinois Motor Fuel taxes and local Motor Fuel taxes. The state motor fuel tax is based on the consumption of motor fuel. In 2019, the State of Illinois doubled the motor fuel
tax from 19.0 cents per gallon to 38.0 cents per gallon. The diesel motor fuel tax also increased by an additional
5.0 cents to a new rate of 45.5 cents per gallon. Due to the increase in motor fuel tax, the Village is anticipating to receive an additional $860,000 of revenue in 2020. The Village is also appropriating $1,700,000 of prior year Motor Fuel Tax fund balances for 2020 projects. The State of Illinois distributes 54.4% of the monies to local taxing districts based on a statutory formula. The Local Motor Fuel Tax (LMFT) was initially approved
by the Village Board in 2010 at a rate of $0.02 per gallon. During the 2017 budget process, the Village Board
approved an additional $0.02 per gallon, making the LMFT rate $.04 per gallon beginning January 1, 2017. The MFT and LMFT are expected to generate approximately $1,960,000 and $917,891, respectively for the resurfacing of village roadways in 2020. A list of roadways that will be resurfaced is included within the Capital Improvement Program (CIP) Section of this document.
Expenditures of Illinois MFT funds require the supervision and approval of the Illinois Department of Transportation (IDOT). The corporate authorities of the municipality must adopt an ordinance or resolution appropriating the MFT funds and stating how the funds will be used.
Motor Fuel Tax Fund
2018
Actual
2019
Budget
2019
Estimate
2020
Budget
2020 Bud.
vs.
2019 Bud.
Revenues
Intergovernmental 2,131,356 2,021,156 2,358,521 2,907,891 886,735
Investment Income 38,820 41,000 65,100 49,600 8,600
Other Revenues 1,864 - - - -
Total Revenues 2,172,040 2,062,156 2,423,621 2,957,491 895,335
Expenditures
Capital Projects 2,059,404 2,058,950 2,041,510 4,607,889 2,548,939
Total Expenditures 2,059,404 2,058,950 2,041,510 4,607,889 2,548,939
Surplus/(Deficit)112,636 3,206 382,111 (1,650,398) (1,653,604)
253
254
CIP
2019
Budget
2019
Estimate
2020
Budget
Sources
Beginning Balance 926,428 926,428 2,409,396
Grants 814,000 996,738 629,000
Motor Fuel Tax 1,100,000 1,500,000 1,960,000
Local Motor Fuel Tax 891,156 800,000 917,891
High Growth Cities Program 30,000 58,521 30,000
Water Fund 4,719,808 4,719,808 4,908,600
Wholesale Water ‐ Return on Investment 556,334 556,334 573,024
Sanitary Sewer Fund 1,575,217 1,575,217 1,638,225
Commuter Parking Fund ‐ ‐ ‐
Transfer from Corporate Fund 10,750,000 10,750,000 11,000,000
Transfer from Permanent Fund 1,012,500 ‐ 1,000,000
Prior Year Fund Balance ‐ ‐ 1,700,000
SSA Bond ‐ ‐ 882,000
Total Sources 22,375,443 21,883,046 27,648,136
Uses
Design 2,931,373 2,016,462 2,633,483
Road Resurfacing Program 1,759,287 1,570,245 3,058,172
Road Reconstruction 8,909,485 9,306,590 12,138,817
Special Projects 2,293,968 1,137,396 4,478,802
Stormwater Projects 3,492,686 3,081,451 3,147,857
Sanitary Sewer Projects 224,510 211,898 204,885
Water System Projects 2,764,134 2,149,609 882,374
Total Uses 22,375,443 19,473,650 26,544,390
Estimated Ending Balance ‐ 2,409,396 1,103,746
Capital Improvement Program (CIP) Summary
Village of Glenview, IL ‐ 2020 Budget Capital Improvement Program255
CIP
2019
Budget
2019
Estimate
2020
Budget
Design
2016 ‐ Prior Year Project Closeouts 90,476 ‐ ‐
2017 ‐ Prior Year Project Closeouts 28,803 28,549 12,254
2018 ‐ Prior Year Project Closeouts 172,000 159,581 ‐
2019 ‐ Roadway Design (Pavement Testing, IMS, Surveying)102,000 ‐ ‐
2019 ‐ IMS Retesting 105,000 86,300 ‐
2019 ‐ CCDD Testing 50,000 50,000 ‐
2019 ‐ CIP Core Design (B&W)684,308 513,097 210,000
2019 ‐ Inspectional Services (B&W)580,643 580,643 ‐
2019 ‐ Project Management (B&W)160,911 125,367 35,544
2019 ‐ Core CIP Design (2021‐2022)250,372 100,000 150,000
2019 ‐ Bridge and Retaining Wall Inspections and Assessment 10,000 8,500 ‐
2019 ‐ Natural Resource Project Design 10,000 ‐ ‐
2019 ‐ Chestnut Avenue Widening and Path Phase II Eng 141,860 ‐ 141,860
2019 ‐ Willow/Shermer Intersection Phase I Engineering 160,000 35,000 125,000
2019 ‐ CIP Design 385,000 329,425 ‐
2020 ‐ Roadway Design (Pavement Testing, IMS, Surveying)‐ ‐ 102,000
2020 ‐ CCDD Testing ‐ ‐ 50,000
2020 ‐ CIP Core Design (B&W)‐ ‐ 832,942
2020 ‐ Inspectional Services (B&W)‐ ‐ 644,944
2020 ‐ Project Management (B&W)‐ ‐ 160,939
2020 ‐ Core CIP Design (2022‐2023)‐ ‐ 150,000
2020 ‐ Bridge and Retaining Wall Inspections and Assessment ‐ ‐ 10,000
2020 ‐ Natural Resource Project Design ‐ ‐ 8,000
Total Design 2,931,373 2,016,462 2,633,483
Road Resurfacing Program
2019 ‐ Road Resurfacing 1,759,287 1,570,245 ‐
2020 ‐ Road Resurfacing ‐ ‐ 3,058,172
Total Road Resurfacing Program 1,759,287 1,570,245 3,058,172
Road Reconstruction Program
2014 ‐ West Lake Project Closeout 81,659 ‐ 16,238
2018 ‐ Prior Year Project Closeouts 74,000 230,259 ‐
2019 ‐ Meadow Lane/Brandon Road 1,345,793 1,111,954 ‐
2019 ‐ Heatherfield Lane with CDS/Sherwood Road (East of Harms)2,823,593 3,636,000 ‐
2019 ‐ Henley/Elmgate Drive & CDS/Robincrest Lane/Linneman Street (W/M) 2,672,372 2,419,773 ‐
2019 ‐ Washington/George Ct/Harvest Lane 1,912,068 1,908,604 ‐
2020 ‐ Russet Way ‐ ‐ 697,132
2020 ‐ Hunter Road & Hunter Court ‐ ‐ 1,057,727
2020 ‐ Church Street ‐ ‐ 739,603
2020 ‐ Juniper Road ‐ ‐ 1,058,970
2020 ‐ Montgomery Lane ‐ ‐ 672,158
2020 ‐ Montgomery Lane & Walnut Court ‐ ‐ 750,256
2020 ‐ Longvalley Road (SSA 70 & 98)‐ ‐ 1,036,468
2020 ‐ Greenbriar Drive ‐ ‐ 1,111,971
2020 ‐ Woodland Drive (SSA 96)‐ ‐ 1,459,090
2020 ‐ Longvalley Road ‐ ‐ 871,255
2020 ‐ Parkview Road ‐ ‐ 773,500
2020 ‐ Covert Road ‐ ‐ 440,762
2020 ‐ Briarhill Road ‐ ‐ 652,003
2020 ‐ Washington Street ‐ ‐ 671,892
2020 ‐ Alley Reconstructions ‐ ‐ 129,792
Total Road Reconstruction Program 8,909,485 9,306,590 12,138,817
Capital Improvement Program (CIP)
Village of Glenview, IL ‐ 2020 Budget Capital Improvement Program256
CIP
2019
Budget
2019
Estimate
2020
Budget
Capital Improvement Program (CIP)
Special Projects
2017 ‐ Glenview Road Streetscape Closeout ‐ 80,000 195,757
2019 ‐ Reach 1 Payback (Year 9)24,371 24,371 ‐
2019 ‐ Natural Resource Project Construction 44,000 ‐ ‐
2019 ‐ River Drive/WFMBCR SW of Glenview Wall Replacement 560,000 500,250 52,015
2019 ‐ Shermer Rd Path Construction 247,406 170,000 58,330
2019 ‐ IDOT Willow Bridge over Lehigh/RR 1,865 4,468 24,282
2019 ‐ Downtown Parking Improvements 1,000,000 ‐ ‐
2019 ‐ Crack Sealing 98,587 95,000 ‐
2019 ‐ Seal Coating/ADA Ramp Replacement 25,000 ‐ 25,000
2019 ‐ Misc Restoration/Tree Trimming & Removal 87,739 88,307 ‐
2019 ‐ Lead services and repairs 25,000 25,000 ‐
2019 ‐ Landscaping at VH & Irrigation of Patriot Blvd Medians 180,000 150,000 30,000
2020 ‐ Reach 1 Payback (Year 10)‐ ‐ 24,370
2020 ‐ East Lake / Waukegan Intersection Phase II ‐ ‐ 237,146
2020 ‐ Glenview / Harlem Streetscape Phase I ‐ ‐ 75,000
2020 ‐ Skokie Valley Trail Phase II Design ‐ ‐ 25,000
2020 ‐ Bike & Sidewalk Master Plan Updates & ADA Transition Plan ‐ ‐ 115,000
2020 ‐ Chestnut Avenue and Bike Path Design Phase II ‐ ‐ 60,000
2020 ‐ Patriot Boulevard / Independence Ave Intersection Phase I ‐ ‐ 60,000
2020 ‐ Patriot and Costco Intersection Phase I Design ‐ ‐ 35,000
2020 ‐ E. Lake/W. Lake/Pfingsten/Glenbrook S. Traffic Study ‐ ‐ 45,000
2020 ‐ Benchmark Updates ‐ ‐ 25,000
2020 ‐ Comprehensive Plan Initiative to Coordinate Street Lighting ‐ ‐ 50,000
2020 ‐ Gateway Sign Construction Phase I ‐ ‐ 200,000
2020 ‐ Downtown Wayfinding Sign Construction ‐ ‐ 200,000
2020 ‐ Natural Resource Project Construction ‐ ‐ 44,000
2020 ‐ Techny Basin Trail Resurfacing ‐ ‐ 400,000
2020 ‐ Chatham Sidewalk ‐ ‐ 20,000
2020 ‐ Downtown Parking ‐ ‐ 1,000,000
2020 ‐ IDOT Willow Road / Pfingsten Road Improvements ‐ ‐ 68,000
2020 ‐ Pine Street Utilities Relocation ‐ ‐ 270,000
2020 ‐ Depot Street / New Railroad Signal / Gates / Parking Lot ‐ ‐ 942,350
2020 ‐ Miscellaneous Restoration / Tree Trimming & Removal ‐ ‐ 91,249
2020 ‐ Crack Sealing ‐ ‐ 76,303
2020 ‐ Seal Coating / ADA Ramp Replacement ‐ ‐ 20,000
2020 ‐ Lead Services and Repairs (Public Works)‐ ‐ 10,000
Total Special Projects 2,293,968 1,137,396 4,478,802
Stormwater Projects
2017 ‐ Prior Year Project Closeouts 12,500 ‐ ‐
2019 ‐ Storm Sewer TV Inspections (review & report)101,225 100,000 ‐
2019 ‐ Quick‐win Stormwater Design 50,000 25,000 25,000
2019 ‐ Quick‐win Stormwater Construction 56,000 35,000 ‐
2019 ‐ Rain Garden Program 15,000 15,000 ‐
2019 ‐ Storm Water Lining 100,000 160,000 ‐
2019 ‐ Wilmette Storm Sewer Extension (East of Harms)1,354,930 1,190,000 ‐
2019 ‐ Cariann Storm Sewer Extension 220,000 ‐ ‐
2019 ‐ Cost Sharing Program ‐ Holistic Engineering Inspections 20,000 5,000 ‐
2019 ‐ Magnolia Improvements 938,000 1,044,200 ‐
2019 ‐ North Glen Oak Acres Storm Sewer (ACE funding)325,000 325,000 ‐
2019 ‐ Green Infrastructure Projects (MWRD Funding)300,031 182,251 ‐
2020 ‐ Storm Sewer TV Inspections (review & report)‐ ‐ 105,275
Village of Glenview, IL ‐ 2020 Budget Capital Improvement Program257
CIP
2019
Budget
2019
Estimate
2020
Budget
Capital Improvement Program (CIP)
2020 ‐ Quick‐win Storm Water Projects ‐ ‐ 200,000
2020 ‐ Stormwater Master Plan Updates ‐ ‐ 160,000
2020 ‐ Tall Trees Study ‐ ‐ 40,000
2020 ‐ Tall Trees Flood Prevention Project ‐ ‐ 1,400,000
2020 ‐ North Glen Oak Acres Stormwater (De'Logier/Wagner Road)‐ ‐ 912,582
2020 ‐ Rain Garden Program ‐ ‐ 15,000
2020 ‐ Storm Water Lining ‐ ‐ 100,000
2020 ‐ Green Infrastructure Projects (MWRD Funding)‐ ‐ 170,000
2020 ‐ Cost Sharing Program ‐ Holistic Engineering Inspections ‐ ‐ 20,000
Total Stormwater Projects 3,492,686 3,081,451 3,147,857
Sanitary Sewer Projects
2016 ‐ Prior Year Project Closeouts 12,612 ‐ ‐
2019 ‐ Sanitary Sewer Television Inspections (review and report)120,898 120,898 ‐
2019 ‐ Sanitary Sewer Television Inspections (MWRD funding)41,000 41,000 ‐
2019 ‐ Cost Sharing Program ‐ Overhead Sanitary Conversion 50,000 50,000 ‐
2020 ‐ Sanitary Sewer Television Inspections (review and report)‐ ‐ 105,275
2020 ‐ Sanitary Sewer Lining ‐ ‐ 69,610
2020 ‐ Cost Sharing Program ‐ Overhead Sanitary Conversion ‐ ‐ 30,000
Total Sanitary Sewer Projects 224,510 211,898 204,885
Water System Projects
2019 ‐Laurel Ave 725,198 561,887 ‐
2019 ‐ Tinker Way/Pine Court/Greenwillow/Woodview 1,615,984 1,327,722 ‐
2019 ‐ Beech Drive (East of Harms)422,952 260,000 ‐
2020 ‐ Lilac Avenue ‐ ‐ 882,374
Total Water System Projects 2,764,134 2,149,609 882,374
Capital Improvement Program Total 22,375,443 19,473,650 26,544,390
Village of Glenview, IL ‐ 2020 Budget Capital Improvement Program258
Village of Glenview, IL – 2020 Budget Capital Improvement Program
Capital Improvement Program
CORE INFRASTRUCTURE $17,139,576
Design $1,958,825
Annual activities include road surveying, clean construction and demolition debris soil testing, material
testing, CIP core, storm, and water design, inspectional and project management services, bridge and
retaining wall inspection, drainage analysis and assessment and natural resource project design.,
Road Resurfacing $3,058,172
Road resurfacing projects involve grinding of street surface, underground utility spot repairs, minor
concrete work including sidewalk and curb & gutter replacement, roadway patching, street surface
placement, and landscape restoration. Minor Area Repair Strategy – Asphalt (MARS-A) and Minor Area
Repair Strategy - Concrete (MARS-C) used throughout the Village is included. There will be a total of 5.1
miles resurfaced in 2020. The roadways include:
Pinehurst Street (Roosevelt Avenue to North End)
Westfield Lane (Miller Drive to East Cul-De-Sac)
Miller Drive (Pfingsten Road to Westfield Lane)
Kittyhawk Lane (Monterey Drive to Independence Avenue)
Midway Lane (Monterey Drive to Independence Drive)
Westleigh Drive Phase I (Willow Road to Westleigh Drive South)
Westleigh Drive (Westleigh Drive South to Westleigh Drive)
Aberdeen Drive (Westleigh Drive to Summit Drive)
Aberdeen Drive North (Aberdeen Drive to Aberdeen Drive)
Camden Drive North (Aberdeen Drive to Camden Drive)
Mulberry Lane (Long Road to Larmie Avenue)
Saranac Lane (Indian Ridge Drive to Indian Ridge Drive)
Beverly Lane (Long Road to Laramie Avenue)
Wildberry Drive (Waukegan Road to West End)
Independence Avenue (Patriot Boulevard to Kittyhawk Lane)
Bennington Court (Independence Drive to South End)
Laramie Avenue (Glenview Road to Wilmette Avenue)
Redwood Lane (Coronet Road to East End)
Edgewood Lane (Coronet Road to East End)
Lindenwood Lane (Rugen Road to East End)
Long Road (Glenview Road to Wilmette Avenue)
Leamington Drive (Wilmette Avenue to Beverly Lane)
MARS Asphalt (various locations Village-wide)
MARS Concrete (supplemental to Public Works budget)
Road Reconstruction $12,122,579
Typical work involves street removal, curb removal, underground utility
installation/replacement/relining/repairs, public utility relocations, curb installation, sidewalk replacement,
roadway base repair, street pavement installation, parkway grading, and landscape restoration. There will
be a total of 3.4 miles reconstructed in 2020. The roadways include:
Hunter Road & Hunter Court (Heatherfield Lane to Ferndale Road)
Church Street (Grove Street to Pine Street)
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Village of Glenview, IL – 2020 Budget Capital Improvement Program
Juniper Road (Wilmette Avenue to Glenview Road)
Montgomery Lane (Colfax Avenue to Harrison Street)
Montgomery Lane & Walnut Court (Colfax Avenue to South of Walnut Court)
Longvalley Road (Harlem Avenue to Lehigh Avenue)
Greenbriar Drive (Greenwood Road to Locust Lane)
Woodland Drive (Central Road to Coronet Road)
Longvalley Road (Woodland Drive to West End)
Parkview Road (Colfax Avenue to Harrison Street)
Covert Road (Shermer Road to Briarhill Road)
Briarhill Road (Central Road to South Cul-De-Sac)
Washington Street (Colfax Avenue to Harrison Street)
Alley Reconstructions (South of Harrison Street / West of Waukegan Road)
SPECIAL PROJECTS $4,093,418
Natural Resources Project Reach 1 Payback (Year 10) $24,370
During 2010, the Village received a 0% interest loan along with a grant (25%) to rebuild Reach 1 of the
North Branch of the Chicago River, just south of Willow Road, as a high-priority natural resources project.
The project re-meandered the river, stabilized the banks and provided various riffle pools. The 2020 CIP
reflects year ten of the twenty-year payback schedule.
East Lake / Waukegan Intersection Phase II $237,146
This project consists of engineering design (Phase II) and plans for the intersection of East Lake Avenue
and Waukegan Road, which is supported by the Congestion Mitigation and Air Quality (CMAQ) grant
funding, and Illinois Department of Transportation (IDOT). The planned intersection and pedestrian
improvements will increase capacity, level of service, and safety of this regionally significant intersection.
The proposed project will include geometry modification to add right turn lanes and improved left turn
channelization, traffic signal upgrades, pedestrian crossing safety improvement, multi-use sidewalk
construction, and lighting improvements. Phase II Engineering is anticipated to start in FY 2020 and be
completed in FY 2021.
Glenview / Harlem Streetscape Phase I $75,000
This project consists of completing preliminary design (Phase I Engineering) and plans for the Glenview
Road adjacent to the Library and Harlem Avenue between Dewes Street and Washington Road, which is
the remaining section of Downtown. The planned improvements will include upgraded streetscape, street
light replacement, and traffic signal replacement at Harlem and Glenview.
Skokie Valley Trail Phase II Design $25,000
In FY 2018/2019 jointly with the Villages of Wilmette, Northfield, and Skokie, Glenview led preliminary
design for the Skokie Valley Trail Phase I, which was supported by Invest in Cook County Grant. All
Villages jointly submitted for the final engineering (Phase II) for the Skokie Valley Trail and secured
funding from CMAQ and Invest in Cook. Villages of Wilmette and Northfield are the lead agencies for
this phase, and this amount represents Glenview’s share.
Transportation Plan – Bike and Sidewalk Master Plan Updates and
ADA Transition Plan $115,000
This project consists of updating the 2007 Bicycle and Sidewalk Master Plan (Plan) including reviewing
the projects completed and infrastructure added since the Plan was adopted. An additional component of
the Bicycle and Sidewalk Master Plan will be the inclusion of an ADA Transition Plan. The Plan update
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Village of Glenview, IL – 2020 Budget Capital Improvement Program
along with the ADA Transition Plan will inform the Village of the current conditions of the Village in
order to plan for projects which will enhance the safety of the community, ensure the Village of fully
ADA compliant, increase pedestrian and bicyclist access to multi-use paths and sidewalks, and provide
better network connections to neighboring communities. The Bicycle and Sidewalk Master Plan along
with the ADA Transition Plan will be utilized to prioritize areas of improvements on future network
conditions or existing assets.
Chestnut Avenue and Bike Path Design Phase II $60,000
This project consists of completing final design (Phase II Engineering) and plans for the Chestnut Avenue
widening and multi-use path project between Lehigh Avenue and Waukegan Road. The planned
improvement include widening of the roadway to provide a continuous center left-turn lane/median as
well as storm sewer upgrade to improve drainage for both the roadway and adjacent properties. In
addition, a 10 ft-wide multi-use path is proposed on the north side of Chestnut, supported by Illinois
Transportation Enhancement Program (ITEP) grant funding in the amount of $624,000, which includes
construction costs.
Patriot Boulevard / Independence Avenue Intersection Phase I $60,000
This project consists of completing a preliminary traffic study and design (Phase I) for the intersection of
Patriot Boulevard and Independence Lane to identify options to reduce traffic congestion.
Patriot and Costco Intersection Phase I Design $35,000
This project consists of completing a preliminary traffic study and design for the intersection at Patriot
Boulevard and the Costco entrance to identify options to reduce traffic congestion.
East Lake/West Lake/Pfingsten/Glenbrook South Traffic & Preliminary Study $45,000
This project consists of completing a preliminary traffic study and design to analyze traffic patterns
impacting congestion at the intersection of East Lake, West Lake, Pfingsten, Glenbrook HS, and Hospital
Drive intersection to undertake future improvements.
Benchmark Updates $25,000
This project consists of reviewing and updating Village-wide benchmarks that are utilized for the Capital
Improvement Projects and Development projects.
Natural Resource Project Construction $44,000
This project includes the implantation of new natural resource projects based upon the approved Plan for
Nature in Glenview. Village staff seeks grants and projects are recommended for funding with matching
CIP revenues.
Techny Basin Trail Resurfacing $400,000
This project consists of rehabilitation of the Techny Trail, which is located along the perimeter of the
Techny Basin. The project will replace the existing asphalt pavement with new surface and base repair.
The Village secured funding in the amount of $200,000 to complete these improvements from the Illinois
Department of Natural Resources (IDNR).
Chatham Sidewalk $20,000
This project consists of construction of a sidewalk gap east of Chatham Lane. The existing gravel path
will be replaced with concrete and connect to the existing section adjacent to Glenayre Subdivision, which
was constructed in 2015.
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Village of Glenview, IL – 2020 Budget Capital Improvement Program
Downtown Parking $1,000,000
As part of the Downtown Revitalization Plan, funding has been allocated to provide additional parking
within the downtown area.
Illinois Department of Transportation Willow Road/Pfingsten Road Improvements $68,000
The Willow Road and Pfingsten Road Intersection is scheduled for improvements by IDOT, during the
2020 construction season. This represents the Village cost share, for the improvements. Improvements
include construction of a multi-use path on the south side of Willow, upgrading traffic signal with new
Emergency Vehicle Preemption system and other improvements requested by the Village.
Pine Street Utilities Relocation $270,000
This project consists of underground utility relocations on Pine Street, just north of Glenview Road, as
part of the redevelopment of the Bess Hardware site.
Depot Street / New Railroad Signal / Gates / Parking Lot $942,350
As part of the Bess Hardware site redevelopment new access road and railroad gates will be proposed just
east of the railroad at Glenview Road. In addition, the existing parking lot adjacent to Depot Street will
be reconfigured to add additional parking.
Miscellaneous Restoration / Tree Trimming & Removal $91,249
To facilitate closure of projects from the previous construction season, isolated restoration measures in the
parkway tend to re-occur the following spring which require separate budget funds. Construction division
staff will re-inspect all previous year capital projects and utilize this project funding to address any follow-
up restoration measures before transferring parkway maintenance responsibilities back to the adjacent
residents and the Public Works Department. Monthly maintenance of new landscaping projects at Village
owned properties.
Crack Sealing $76,303
This is the Village’s annual crack-sealing program managed by Public Works funded from the CIP. Crack-
sealing is an important maintenance strategy to protect the roadway base course from early failure.
Seal Coating / ADA Ramp Replacement $20,000
In coordination with the Village’s Public Works Department approximately one-half mile of Village
roadway will be seal coated to extend the service life of the existing pavement.
Lead Services and Repairs (Public Works) $10,000
As a part of the Village’s program to address lead services, the Public Works Department uses these funds
to replace lead lines from the water main to the buffalo box when a homeowner replaces a lead line from
the buffalo box to a private residence. The Capital Improvement Program includes funding to replace lead
services lines from the water main to the buffalo box as a standard.
WATER SYSTEM PROJECTS $882,374
Water Main Replacement Projects $882,374
The Village prioritizes replacements of aged water mains that have a record of breaking and causing water
service interruption. Whenever possible, water mains are replaced in coordination with other necessary
capital improvements. The 2020 program, as proposed and including the reconstruction streets will replace
15,000 feet of water main.
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Village of Glenview, IL – 2020 Budget Capital Improvement Program
Lilac Avenue (Magnolia Street to Maple Street)
Russet Way (Crestwood Drive to Carousel Drive)
SANITARY SEWER PROJECTS $204,885
Sanitary Sewer Television Inspections $105,275
This project will televise sections of sanitary sewer throughout the Village to assist in prioritizing future
capital improvement projects primarily with road reconstruction programs. Additional high-concern
sanitary televising is also included as directed by Public Works.
Sanitary Sewer Lining $69,610
Sanitary sewer lining is a cost-effective rehabilitation program that lines sewers without requiring
excavating and extends the life of the sewer. These funds are for use in areas throughout the Village.
Cost Sharing Program - Overhead Sanitary Conversion $30,000
This budget is reserved as cost-sharing with homeowners who convert private “gravity” sanitary sewer
service to “overhead”. This reduces the risk of sanitary sewer backup into homes. The program funds
projects 50/50 with a Village participation cap of $7,500.
STORM WATER PROJECTS $3,122,857
Storm Sewer TV Inspections $105,275
This project will televise sections of sanitary sewer throughout the Village to assist in prioritizing future
capital improvement projects primarily with road reconstruction programs. Additional high-concern storm
sewer televising is also included as directed by Public Works.
Quick-win Storm Water Projects $200,000
As identified in the Village’s storm water master plan, the Flood Risk Reduction Program, there are multiple
projects that are moving forward to improve the storm water level of service for local neighborhoods. One
of the project is to improve storm sewer system on Brett Lane located within the public right-of-way
Stormwater Master Plan Updates $160,000
This project will consist of updating the Village-wide Stormwater Master Plan, including reviewing and
updating the projects completed as part of the Stormwater Task Force 2010 recommendation. The goal is
to update the Plan and review the existing programs to provide recommendations for future implementation
of drainage improvement programs including cost co-sharing programs.
Tall Trees Study $40,000
This project component includes necessary storm sewer studies and coordination with public agencies such
as Metropolitan Water Reclamation District (MWRD) and the United States Army Corps of Engineers
(USACE) for the Tall Trees neighborhood.
Tall Trees Flood Prevention Project $1,400,000
The proposed future project will include storm sewer improvements, within Tall Trees Subdivision, to
reduce flooding issues. The improvements will include construction of underground, in-line detention and
pump station. It is anticipated the project will receive support and funding from Metropolitan Water
Reclamation District (MWRD) and the United States Army Corps of Engineers (USACE). Currently this
project is programmed within FY2021&2022.
263
Village of Glenview, IL – 2020 Budget Capital Improvement Program
North Glen Oak Acres Stormwater (De’Logier / Wagner Road) $912,582
The proposed improvements will include construction of a new trunk storm sewer within the western
parkway of Wagner Road (Kenilworth Lane to Burton Terrace). This proposed storm sewer will provide
the Village with a storm sewer outfall for relief storm sewers to address historical flooding along streets to
the west of Wagner Road, including Woodlawn Road, Huckleberry Lane, and Kenilworth Lane. This
project will be funded at 75% by the U.S. Army Corps of Engineers (ACE) Section 219 program.
Rain Garden Program $15,000
This is a continuation of a program started in FY 2007 to partially subsidize the cost of installation of rain
gardens on private residential properties to mitigate storm water runoff and provide water quality
improvements. Residents with an existing drainage issue would submit an application along with a proposed
landscaping plan. If the plan has a drainage benefit and a proper planting plan, they would qualify for the
Village to reimburse them 50% of the project costs up to $1,000 upon final inspection. This program assists
the Village in meeting portions of requirements
Storm Water Lining $100,000
Storm sewer lining is a cost-effective rehabilitation program that lines sewers without requiring excavating
and extends the life of the sewer. These funds are for use in non-street specific areas throughout the Village.
Green Infrastructure Projects (MWRD Funding) $170,000
Project includes improvements on Forest Drive to reduce flooding conditions following several studies of
this area. The Forest Drive cul-de-sac is proposed to be reconstructed with permeable pavers to reduce
street flooding in the area. The permeable pavers will provide retention and detention in the area. Forest
Drive is at the border of Glenview and Cook County Forest preserve near the Des Plaines River. This project
is anticipated to be supported by MWRD Green Infrastructure grant funding.
Cost Sharing Program – Holistic Engineering Inspections $20,000
One of the cost-sharing programs approved by the Village Board includes completing an engineering
inspection and report by a Drainage Engineer. The Village has negotiated rates and pays 50% of the cost
(or $400).
FACILITIES MANAGEMENT $636,295
Architectural Services/Unplanned Projects $148,059
The Village will submit task orders to its three prequalified architectural firms to design and manage
construction of projects as outlined in the FY2020 FRRF Budget. A $117,000 budget allocation for design
services of Fire Station 8 is also included.
Facilities Evaluation Study $50,000
During the first half of FY2020, the Village plans to update the long-term FRRF priorities including
consultant support in updating facility needs and project cost estimates. The updated FRRF plan will be
presented to the Village Board for consideration as part of the FY 2021 budget process.
Fire Station 8 $25,000
Reserve for emergency repairs only due to the pending rebuild of Fire Station 8.
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Village of Glenview, IL – 2020 Budget Capital Improvement Program
Fire Station 13 $115,000
The floor drain within the apparatus bay is corroded and needs replacement. Upon replacement of the floor
drain, the epoxy floor covering within the apparatus bay is also at the end of its service life and will be
replaced. The station’s water heater will also be replaced as part of this budget.
Fire Station 14 $115,000
Similar to Fire Station 13, the apparatus bay floor drain and epoxy flooring is planned for replacement along
with replacement of the station’s water heater.
Public Works $12,000
This project includes security and key fob improvements at the Public Works main entrance to match the
entry protocol of other Village facilities.
West Lake Pump Station $70,000
This project will include the final (third) phase of mold remediation and clean-up at the West Lake Pump
Station Building.
Unplanned/Emergency Replacements $25,000
Reserve for unplanned and emergency repairs at various Village facilities.
Depot Parking Lot $35,057
The Depot Street Parking Lot, just north of Grove Street, will be resurfaced including grinding and replacing
two inches of asphalt surface course along with restriping. This lot includes approximately 75 commuter
parking spots adjacent to the Downtown Metra Station.
Grove Parking Lot $41,179
The Grove Street Parking Lot, at the northeast corner of Grove and Depot Streets, will be resurfaced
including grinding and replacing two inches of asphalt surface course along with restriping. This lot
includes approximately 70 commuter parking spots adjacent to the Downtown Metra Station.
265