HomeMy Public PortalAboutOrleans School Committee Minutes 2013-06-17 ORLEANS SCHOOL COMMITTEE
�I
JUNE 17, 2013
111 LN U 11'
ORLEANS ELEMENTARY SCHOOL, MUSIC ROOD
PRESENT FOR THE COMM ITTEE: Josh Stewart, David Abel, Ginger Marks, Ed Rohmer
PRESENT FOR THE ADMINISTRATION: Dr. Richard Hoffman, Principal Diane Carreiro, Giovanna Vendetti
The first order of business was to assign and/or reassign the school committee members. The Reorganization
Score Card was voted as follows:
Chair: David Abel nominated Josh Stewart to continue as Chair, and this was seconded by Ed
Rohmer.
Vice-Chair: David Abel nominated Eric Ehnstrorn for Vice-Chair, and this was seconded by Ginger
Marks.
Secretary: No nomination needed but the vote was unanimous that Katie O'Connor would
continue as secretary.
Payroll Authorizer: Josh Stewart nominated Ginger, with Ed seconding.
Payroll Authorizer Alternate: Josh Stewart nominated Ed with David seconding.
Subcommittees:
Policy: Consensus shows that Josh Stewart will continue in this role.
Central Office Budget: Consensus shows that Eric will continue in this role.
Negotiations: Consensus shows that David will be happy to do this with Ed as a secondary.
Transportation: Eric is happy to stick with this position.
Committee Representatives: Meetings are held at the Cape Cod Collaborative in Centerville
usually 5PM —7PM. Ed has volunteered to give it a try and for the PTA Liaison, Ginger will also give
it a try.
Union #54 Voting Members Chair is one voting member: (Consensus was that Ginger would
represent the Committee with David Abel as the alternate).
The meeting was officially called to order at 3:55 PM by Chairman Stewart:
I, CALL TO ORDER/AGENDA CHANGES: Chairman Stewart introduced the two new Committee
members: Ginger Marks and Ed Rohmer.
II.
CITIZENS SPEAK: None
III® RECOGNITIONS; Diane recognized three Title I/Basic Skills teachers: Karen Frankel, Paul Gregg and
Nancy McInerney for the implementation of the Book Club challenge for all students in grades 1-5
this year. She then went on to explain that this year the program was expanded to include grades
1-2, further explaining the challenges and diligence of this team.
IV. PRIORITY BUSINESS
1. Principal's Report: In addition to the items listed on the Principal's Report, Diane handed
out a draft of the End of Year Spending Plan and went on to explain the line items. She then
went on to explain the various status of progress reports, safety issues, a Karoo visit relating
to African culture projects, pending things that are to be finished before the end of the
year, and various other items, including the status of the smart board locations.
There was discussion of the advantages of teaching Spanish in elementary school and that
there is a lot of value in learning a second language at an early age.
Josh suggested a formal summer meeting with the other board members to sit down and
develop some personal and committee goals -- and the discussion of a language program, as
such, would be perfect for such a meeting. A future date and time will be decided upon,
and the Board and the Secretary will be notified as to the time and place.
2. Superintendent's Report: Dr. Hoffmann discussed preschool enrollment and indicated the
projection for special needs students was 35 and at capacity. He also discussed the fifth-
graders' science fair he attended which was amazing and that as Superintendent, he is
invited to dinner at the Captain Linnell House with the fifth graders. Keith Gauley will be
transitioning to Dr. Bonny Gifford's job. Also noted were two dates for potential joint
committee meetings this summer: July 15 and July 29th—topics will include superintendent
evaluation, teacher and school committee evaluations.
B. FY13 Budget Update: Giovanna discussed and reviewed details of the final FY13 monthly
expense and variance report. She also reviewed the end of the year spending plan with
$18,465 left to spend before June 30, 2013. She also discussed the cafeteria revolving
account where there was a $4,100 deficit vs. a $5,550 deficit last year.
David Abel suggested a "glossary" page explaining the cash flow and clarifying that the
revenue is outside the operating budget or inside.
C. Update on Capital Plan: The Committee was given an update on the status of the boiler and
the windows by Diane who has been working with Ron Collins. He will summarize the 3 bids
he has received and will send to the Committee. The TLCR is no longer in business. Habeeb
& Associates has been recommended and their reputation speaks for itself, as they have
done work at the high school, middle school and the central office. However, three price
quotes are needed to make a final decision. Ron is also working on the bathroom faucets.
Safety and security recommendations were discussed at length. Diane explained that it is a
complicated process and she is working with the town to meet all the requirements.
D. Policy Manual—Sections E & F—The Superintendent recommended "approval inform" for a
second reading but there were not enough board members present today to take a vote.
Tabled until next month's meeting.
V. OTHER REPORTS AND INFORMATION:
1. Update on Capital Plan: Done
2. Cape Cod Collaborative—will look forward to Ed's report
3. Playground Subcommittee: A MOTION was made by Josh Stewart that the School Committee is
empowering the Playground Committee to establish the pursuit of handicapped parking access
in the parking lot and this was seconded by Ginger Marks.
4. Transportation Subcommittee: Eric will meet at their next meeting in August.
5. Policy Subcommittee: On hold
6. Preschool Enrollment: Done
VI. APPROVAL OF MINUTES May 20, 2013 - Not enough Board members present. Tabled minutes
until next meeting.
VII. A summer working session meeting was again proposed for ALL the board members to meet
before the joint meeting occurs in July. Date and time will be forthcoming.
Vlll. PAYMENT OF BILLS Done
IX. ADJOURNMENT: Motion was made to adjourn at 5:45 PM made by David Abel, seconded by
Ginger Marks.
Respectfully submitted,
Katie O'Connor