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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-06
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
7:30 p.m.
Wednesday,March 27,2002
330 Distel Circle
Los Altos,California
AGENDA*
7:30* ROLL CALL
** ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA
ADOPTION OF CONSENT CALENDAR—D. Little
*** WRITTEN COMMUNICATION
*** MINUTES
• January 30,2002
• February 13, 2002
BOARD BUSINESS
7:40* 1 Adoption of the Action Plan for the Implementation of the District's Basic Policy for
Fiscal Year 2002-2003—C. Britton
8:00* 2 Final Approval of Fiscal Year 2002-2003 Budget
(A) Administration and Budget Committee's Fiscal Year 2002-2003 Budget Report;and
(B) Approve a Five-Point(5%) Salary Adjustment for the Represented,Office,
Supervisory,and Management staff,Adopt the Attached Resolution Approving the
Budget for Fiscal Year 2002-2003 and the Amendment to the Classification and
Compensation Plan Reflecting the Five Point Salary Adjustments and One
Classification Amendment Deleting Seasonal Interpretive Aide and Replacing that
Class Specification with Interpretive Aide—C. Britton
8:30* 3 Approval of Insurance Coverage for 2002-2003 Fiscal Year at a Total Cost of
Approximately$ 123,756;Adoption of Resolution Approving District Participation in
the California Joint Powers Insurance Authority's Joint Protection Program of Liability
Coverage;and Authorizing Execution of the Joint Powers Agreement Creating the
California Joint Powers Insurance Authority(CJPIA) —S.Thielfoldt
*** 4 Authorize the General Manager to Execute a Contract with Nolan,Zinn,and Associates
to Provide Engineering and Permitting Assistance Services for Routine Culvert Projects
in an Amount Not to Exceed$31,500 to Provide Engineering and Resource Agency
Permitting Assistance for the Three Culverts at Sierra Azul Open Space Preserve,and
Five Culverts at El Corte de Madera Creek Open Space Preserve—S. Sommer
I' 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org - Web site:www.openspace.org #Am a.-
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Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • Genera!Manager:L.Craig Britton
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Meeting 02-06 Page 2
8:40* 5 Authorization to Solicit Bids for the Removal of the Handball Courts to Preserve the
Specimen California Bay Tree at Ranch San Antonio County Park;Determine That the
Recommended Actions are Categorically Exempt from the California Environmental
Quality Act(CEQA)as Set Out in this Report;Authorize Staff to Solicit Bids for the
Removal of the Handball Courts at Rancho San Antonio County Park to Preserve the
Specimen California Bay Tree Adjacent to the Courts-J. Cahill
6 Authorize the General Manager to Execute a Contract with Kier&Wright Civil
Engineers and Surveyors to Provide Survey Services in an Amount Not to Exceed
$25,000 for the Former Lobner Property at Monte Bello Open Space Preserve-M.
Williams
7 Authorize the General Manager to Negotiate and Execute a Contract with Rural Pig
Management,Inc.,to Implement the Third Year of the Feral Pig Control Program on
District Lands with a Budget Not to Exceed$43,000 in Fiscal Year 2002-2003-C.
Roessler
8 Approval of Annual Claims List-M. Foster
9 Appoint Lisa Zadek as Assistant District Clerk-S.Thielfoldt
10 Cancel the April 10, 2002 Regular Board of Director's Meeting-C.Britton
REVISED CLAIMS
8:45* INFORMATIONAL REPORTS-Brief reports or announcements concerning pertinent activities of
District Directors and Staff.
.9:00* AwouRNmENT
Times are estimated and items may appear earlier or later than listed. Agenda is subject to
change of order.
To ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each
item is considered by the Board of Directors. You may address the Board concerning other
matters duping Oral Communications. Each speaker will ordinarily be limited to three minutes.
Alternately,you may comment to the Board by a written communication, which the Board
appreciates.
All items on the consent calendar may be approved without discussion by one motion. Board
members, the General Manager, and members of the public may request that an item be removed
from the Consent Calendar during consideration of the Consent Calendar.
Regional Open .'. ice
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-02
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
January 30, 2002
MINUTES
SPECIAL MEETING
L ROLL CALL
President Deane Little called the meeting to order at 7:03 p.m.
Members Present: Jed Cyr, Mary Davey, Nonette Hanko,Larry Hassett,Ken Nitz,
Pete Siemens, and Deane Little
Members Absent: None
Staff Present: Craig Britton, Sue Schectman, Cathy Woodbury, Matthew
Freeman, John Maciel, John Escobar, and Sandy Sommers
H. CLOSED SESSION
D. Little stated that the Board would adjourn to Closed Session to discuss Closed Session
Agenda Items I and 2.
The Board recessed to Closed Session at 7:04 p.m. and the Closed Session commenced at
7:04 p.m. The Board concluded the Closed Session at 7:33 p.m.
REGULAR MEETING
M. D. Little called the Regular Meeting to order at 7:3 5 p.m., noted that no reportable
actions had taken place in Closed Session, and stated that the Board would reconvene the
Special Meeting Closed Session at the conclusion of the Regular Meeting to discuss
Closed Session Agenda Item 2.
Additional Staff Present: Lisa Zadek, Doug Vu, Sumudu Welaratna, Sally Thielfoldt,
John Cahill, Del Woods, Stephanie Jensen, Michael Williams, and Anne Koletzke
IV. ORAL COMMUNICATIONS—There were none.
330 Distel Circle Los Altos, CA 94022-1404 * Phone:650-691-1200
Fax:650-691-0485 - E-mail: mrosd@openspace.org • web site:www.openspace.org t—t—r-i I a
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz - General Manager:L.Craig Britton
Meeting 02-02 Page 2
V. ADOPTION OF AGENDA
Motion: P. Siemens moved that the Board adopt the agenda. K. Mitz seconded and
the motion passed 7 to 0.
VL ADOPTION OF CONSENT CALENDAR
J. Cyr removed the draft response to a letter from Ms. Jane C. Holt 1960 Churton
Avenue, Los Altos. C. Britton removed Agenda Item 9,Ratify Change Orders in the
Amount of$7,289 for the Paying and Repair Contract with Bay Area Asphalt an
Cement Works of San Jose for a Total Contract Amount Not to Exceed$43,962 for the
Driveway at Thornewood Open Space Preserve. Approve a Not
ice of CoMpletign for the
Project.
J. Cyr asked about the last four words on the first page of the letter to Ms. Holt, "our
equitable dedication program." C. Britton said the word"out" should be changed to
cc an.21
Motion: P. Siemens moved that the Board adopt the Consent Calendar, including
draft responses to letters from Ms. Marilyn J. Walter, 20 Coyote Hill,
Portola Valley; and Ms. Jane C. Holt. 1960 Churton Avenue, Los Altos, as
amended; Agenda Item 6,Authorize the General Manager to Execute
Contract with Nancy Elizabeth Stoltz in an Amount Not IQ Exceed $5.700
to Prepare a Grant A Heritage Fund Grant
Application to the California Heritage
Program for the Seismic-Upgrade to the Winery Building at Picchetti
Ranch Open Space Preserve; Agenda Item 7,Appoint Macias. Gini and
Company as the District's Auditor for Fiscal Year 2002-2003 for Auditing
Services for Fiscal Year 2001-2002, Authorize the General Manager to
Execute the Engagement Letter Agreement in the Amount of$15555;
Agenda Item 8, Ratify the District Representative's Approval of Chang Orders in the Amount of$7,500.00 with T.K.O. Engineering and
Construction, Inc., for a Total Contract Amount of$52,500.00 for the
Emergency Slope Stabilization at El Corte de Madera Creek Open Space
Preserve; Agenda Item 10, Authorize the General Manager to Execute
Contract with Concern Employee Assistance Program to Provide
Employee Assistance Services for Calendar Year 2002 at a Cost Not to
Exceed $11,900; and Revised Claims 01-24. J. Cyr seconded the motion.
The motion passed 7 to 0.
VH. BOARD BUSINESS
A. Agenda Item No. I —Appointment of 2002 Year Board Committees. -Approve
Appointments to Standing and Ad-Hoc Committees as Contained in this Report
Includinp,the Determination of Compensation Status—Weport R-0
D. Little reviewed his recommendations for Standing and Ad-Hoc Committees.
Meeting 02-02 Page 3
Motion: N. Hanko moved that the Board approve the Board President's
appointments to Standing and Ad-Hoc Committees as contained in
the report, including the determination of compensation status. K.
Nitz seconded the motion. The motion passed 7 to 0.
B. Agenda Item No. 2- Appointment
ppointment of District Representatives to the Governing
Board of the Midpeninsula Regional Open Space District Financing AuIb9n
Approve Appointment of Directors NiM Hanko. and Cyr to Serve on the
Governing Board of the Midpeninsula Regional Open Space District Financing
Authority—(Report R-02-19).
D. Little reviewed his recommendations for the Financing Authority Board.
Motion: L. Hassett moved that the Board approve the Board President's
appointment of Directors Hanko, Cyr, and Nitz to serve on the
Governing Board of the Midpeninsula Regional Open Space
District Financing Authority. P. Siemens seconded the motion.
The motion passed 7 to 0.
C. Agenda Item No. 3—Review the Proposed Preliminary Action Plan for Fiscal
Year 2002-2003 and Modify as Necessary for Review by the Administration and
Budget Committee as a Part of the Budget Development Process—(909-q R-02-
20I
C. Britton presented an overview of the budget process, talked about the basis of
the budget, and what the year ahead looked like
• Open Space Acquisition Department—M. Williams reviewed the report.
A. Acquisitions Funding and Procurement
B. Enterprise
C. Land Protection
The following items were discussed and questions answered:
• Enterprise, #4 under Other Projects and Activities, investigate new Enterprise
programs as initiated by other groups or individuals that would be compatible
with District goals and objectives-N. Hanko asked about ideas that were put
forth. M. Williams talked about the Smith and Sherrill properties.
• Enterprise, #5 under Other Projects and Activities, pursue new cellular
communications lease at an existing PG&E tower at Pulgas Ridge Open Space
Preserve—N. Hanko asked about the District's ability to communicate,
particularly on the west side of Skyline Blvd.. C. Britton said these are cell
phone sites. I Maciel described the two repeaters in this year's budget that
should be installed and running by April and will bring the District's coverage
to 97%. M. Williams told which companies were currently leasing. C.
Britton said cell phone purveyors are looking at where the most money can be
made. He added that a lot of the San Mateo coastline has poor reception.
Meeting 02-02 Page 4
• Land Protection, Key Project 2, procedural manual for handling
encroachments and identifying resulting property rights issues-N. Hanko
noted that on page 21 staff talks about a good neighbor policy and a brochure
that will be sent out. She wanted to make sure that the District notifies the
neighbors to let them know what the situation is as far as the District is
concerned and to let them know that the good neighbor policy works both
ways.
• Fremont Older lease—K. Nitz had questions. M. Williams said the Fremont
Older tenants are at the end of their 25-year lease this summer. The property
needs a new roof, a new deck, and possibly repairs to the water system. In
addition, a retaining wall had failed in the past. K. Nitz commented that
perhaps the kitchen should be updated.
• Land Protection, Key Project 2, encroachment reduction—J. Cyr thought
developing a policy to recoup the cost of re-mediation of encroachments as a
good idea.
• Smith House—M. Williams described the location of the house, and noted
that it needs roof work, paint, window work, and road work on an ongoing
basis.
• History of rental properties—C. Britton said that historically the District tore
down buildings on properties they acquired and returned the land to natural
condition unless the structure had a future District use or a future recreational
potential. When the District acquired the former Smith property comprising
of 32 acres for$1.3 million, staff realized the house had great value and added
to District policies that we rent houses out to try to recapture District
investment. The question here is, is maintenance overtaking the income. This
particular house was built in a poor location.
• Reynolds Road, former North property—P. Siemens expressed concern about
code violations in the residence and suggested that if the tenants leave, staff
look at its viability.
• Land Protection, #1 under Other Projects and Activities—L. Hassett asked
what would be the benefit of such an index. T. Fischer said currently
properties are tracked by the name of the previous owner. The APN index
would improve the tracking system.
• Open Space Planning Department—C. Woodbury presented the report.
A. Advance and Resource Planning
B. Current Planning
The following items were discussed and questions answered:
Meeting 02-02 Page 5
• Current Planning, #5 under Other Projects and Activities, permits to enter
-J. Cyr said he appreciated the efforts to recoup the costs.
• Work Program, page 1, #7, Vegetation Study- C. Woodbury said staff
will work with a consultant. The District did a similar study this year at
La Honda Creek, and it works to do this big of an area because of the
economy of scale. She said staff is populating the database so that the
District has this information available for future master planning and staff
can use it for other projects, such as building trails or identifying uses.
She said the next area staff will look at would probably be in the north,
including Mills Creek Open Space Preserve.
• J. Cyr noted a typo on#23 of the work program("beches" should be
"benches").
• Work Program, #23 —C. Woodbury explained that neighbors had
requested the District to develop an observation area at St. Joseph's
Avenue at the entrance to Rancho San Antonio County Park so that people
from the surrounding area can easily access that and have an area where
they can sit down. She said it would be a clearing, a pathway to a bench,
and perhaps some rail fencing. It would come before the Use and
Management Committee and the Board prior to implementation.
• Advance and Resource Planning, #2 under Other Projects and Activities,
Redistricting—N. Hanko said she had worked with the counties in
developing the boundaries when the District was first formed. She said
she would be happy to work will staff when this redistricting begins.
0 Advance and Resource Planning, # 6, Outside Project Review—N. Hanko
said she thought the Stanford Plan should be included among those
projects.
• Current Planning, Key Project#3 —N. Hanko was informed that this is the
area that has been of concern to equestrians and other users in the past.
• Advance and Resource Planning, # 6, Outside Project Review—L. Hassett
agreed that Stanford should be included. He added that he has met with a
Stanford representative. One of the things that came out of the meeting
was there could be far better communications between Stanford and the
District's Planning staff.
• Advance and Resource Planning, Key Project#2—K. Nitz said he thought
the Sierra Azul/Bear Creek Redwoods Master Plan was supposed to be a
prototype for other master plans. C. Woodbury said it is a prototype in a
sense. She said not all master plans are the same, nor should they be. It
depends on many different issues, including geographic area, what's going
on there, who you have to deal with, and who your stakeholders are.
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Meeting 02-02 Page 6
Staff is convinced that the first thing to do is gather as much information
as possible about the land area, so from a prototype standpoint that is
something staff will duplicate.
• Current Planning, Key Project#2, Pulgas Ridge, resolve boundary line
issues—C. Woodbury said this referred to the comer by San Francisco
Water District. She said item C. referred to expansion of dog leash areas.
• Current Planning, Key Project", Windy Hill, new trail head signs—K.
Nitz was informed that staff will be seeing the new signs and artwork next
week.
• Work Program—K. Nitz suggested the inclusion of a cost column, start
and end dates, and if there were grants, so that the whole Board, not just
the Budget Committee, could see what was going on. C. Woodbury said it
is too early at this stage to provide that information, and it would be
provided when the budget is prepared.
• Work Program, #13, Windy Hill, fencing at pond—C. Woodbury said they
are waiting until after the duck breeding season.
• Work Program, #30, sewer and storm drain repairs at Pulgas Ridge—C.
Woodbury said there is an easement with some partially exposed lines that
staff believes belong to the City of San Carlos.
• Coastal EIR- C. Woodbury said the EIR comes to the Board at the end of
the process. She did not have a date yet. D. Little expressed concern
about the process and asked if it could be expedited. N. Hanko said the
problem the Ad Hoc Committee had faced was that POST has acquired so
much land that the original numbers provided in the draft service plan do
not fit anymore. The initial forecast has changed and staff needed to
refigure the impacts.
• P. Siemens suggested that during the budget process they could look at
how much the District has spent on the annexation, at least for this
contractor. C. Woodbury said they are now doing that.
• Operations Department—I Maciel reviewed the report, noting that they had
hired a Resource Management Specialist who will start February 25.
A. Field Operations
B. Resource Management
The following items were discussed,and questions answered:
• Training database—I Maciel said this is part of the current database
consolidation project.
Meeting 02-02 Page 7
• Resource Management Strategic Plan—J. Maciel said this was originally
intended to be a rolling, five-year plan. Staff thought it was a good idea to
wait for the new Resource Management Specialist.
• Field Operations, Key Project#1, update of field operations manual —I Cyr
suggested adding the word"of' so that the second sentence would read, " . . .
clearly outline the purpose of each procedure . . . ." Key Project#5, increase
resource management staff hours—He applauded the idea of doubling the
number of field staff hours per month dedicated to resource management.
Key Project#6, land management cost evaluation system—He liked this idea.
#3.d., Other Projects and Activities, training—I Cyr thought this was an
appropriate response to what had come out of the Operations review process,
and he appreciated it. I Maciel explained why this was different from the
current training process.
0 Resource Management—L. Hassett expressed concern about the science
background of the person hired as Resource Management Specialist. I
Maciel said she has a biology degree and talked about her other qualifications
and experience.
• Resource Management, #3 under Other Projects and Activities—L. Hassett
recalled that a former docent had expressed concern about the loss of
grasslands at Windy Hill. He said that this was kind of addressed by#3, but
asked if we have developed a policy that would indicate that we are interested
in stopping that. Other Board members agreed that a policy should be
developed regarding this matter. C. Britton said staff could look at that as part
of the five-year plan.
• I Escobar said that in their work so far, staff has recognized that they have
made great strides in some projects but there is a planning element missing,
both from resource management plans for entire preserves and resource
management strategies for specific problems. He said those two elements
would certainly survive the internal reviews before staff brings it to the
Resource Management workshop in April. He said staff anticipates that the
staff growth in resource management will initially be in better planning for
projects and strategies. D. Little requested that there be a field trip so the
Board could see what is going on.
• Resource Management, #4, wildlife surveys—K. Nitz thought it was a great
idea and thought it should be expanded to include mountain lions. #6, master
plan support—He said he thought they should add La Honda. #5, pond
management—He asked about including stream management. #2, seed
increase program—He said he really liked that and asked how about breeding
endangered species.
• Field Operations, #2.a under Other Projects and Activities—I Maciel
explained what staff was doing in regard to this.
Meeting 02-02 Page 8
• Field Operations, Key Project#3, restoration of off-trail impacts—K. Nitz
asked if we know what works and what does not. J. Maciel said staff is
researching and collecting information.
• Resource Management—K. Nitz asked about the Bear Creek forest
management study area. J. Maciel said staff had been monitoring the area, but
the project needs to be re-evaluated in terms of how it is being done.
• Public Affairs Department— S. Jensen outlined the staff report.
A. General Public Information and Outreach
B. Legislative, Funding, and Organizational Relations
C. Community Programs
District Book— S. Jensen said Board Members should contact K. Webb by Friday
to schedule appointments with the author.
Mount Umunhum— S. Jensen explained why this had been taken off Key
Projects, noting that after 9/11/01, interest had waned.
C. Britton emphasized that Mt. Umunhum has not been dropped and work is still
being done.
General Public Information, Key Project#1, support coastal annexation/LAFCo
process—J. Cyr suggested changing the last sentence to read, "Participate in at
least one key coast side community outreach event."
General Public Information, Key Project#2, District book—J. Cyr said the title
should read, Produce a District Book."
General Public Information, #3 under Other Projects and Activities, Natural
Resources Database—J. Cyr said if it is at all possible, he would support it. #8
under Other Projects and Activities, site maps—He suggested dropping the word
"lay." #9 under Other Projects and Activities, community presentations—He
applauded that and said he would be willing to participate.
General Public Information, #11 under Other Projects and Activities, Website—
K. Nitz said he would like to see the report on the review done by a volunteer.
Legislative, Funding, and Organizational Relations, #10, Bear Creek dedication—
J. Cyr said he would like to go. S. Jensen said staff is looking at June dates for
the event. C. Britton said the point of the event was to thank those who helped
the District secure grants.
Community Programs, Key Project#3, Environmental Education—J. Cyr thought
the idea of incorporating the state educational standards into the District's
program is very wise. He hoped they would be able to inform school district
curriculum directors.
Meeting 02-02 Page 9
Community Programs, #5 (interpretive programs) and#10 (utilize new database
of teachers)under Other Projects and Activities-J. Cyr liked these programs.
L. Hassett asked if there would be Board support for doing the Hike with a
Director program again this year. Board Members volunteered to take part in the
program.
General Public Information, #7 under Other Projects and Activities,
responsiveness to media—K. Nitz suggested talking to Channel 4 now that it is no
longer a network channel. #9, schedule of community presentations—He
suggested doing different things, for example, one year focus on coastal
annexation, another year do resource management. #8, new site maps-He
suggested putting GPS points on District maps.
• Administration Department—Sally Thielfoldt presented an overview of
Key Projects.
A. Administration
B. Human Resources
C. Legal Services— S. Schectman said the legal program provides the
services needed to implement the entire Action Plan. She talked about
some of the projects for the coming year, including resolving
encroachments, day-to-day improvement in developing permit procedures,
and the enforcement manual.
D. Little agreed to consider Agenda Item 9 out of order.
F. Agenda Item No. 9-Ratify Change Orders in the Amount of$7,289 for the
Paving and Repair Contract with Bay Area Asphalt and Cement Works of San
Jose for a Total Contract Amount Not to Exceed $43,962 for the Driveway at
Thomewood Open Space Preserve: Approve a Notice of Completion for the
Project. —(Report R-02-16).
J. Cahill presented the revised report. He said the amount mentioned in the last
sentence under Funding on page 3 of the report should be $2,470.39, not$5,784.
They are requesting change orders in the amount of$7,289 in addition to $5,000
already approved for the contingency. He said this is a vastly better job and came
out beautifully. He expressed appreciation for the help from the Skyline office.
Motion: M. Davey moved that the Board ratify change orders in the amount
of$7,289 for the paving and repair contract with Bay Area Asphalt
and Cement Works of San Jose for a total contract amount not to
exceed $43,962 for the driveway at Thomewood Open Space
Preserve; and approve a Notice of Completion for the project. P.
Siemens seconded the motion. The motion passed 7 to 0.
D. Agenda Item No. 4- Final Adoption of an Amendment to the Use and
Management Plan for El Corte de Madera Creek Open Space Preserve.Determine
that the Proposed Project is Categorically Exempt from the California
Meeting 02-02 Page 10
Environmental Quality Act (CEQA)Based on the 1Ei_ndings!Qontained in this
Report; Amend the Use and Management Plan for El !Corte de MAdM creek
Open Space Preserve for the Construction of an Observation Deck and
Realignment of a Trail Adjacent to the Sandstone Formation with a Re-
designation for Multiple Use, as Ap
proved by the Use and Management
Committee, Waive the Requirement for 4 Second and Final Reading Qf the
Adoption of this Use and Management Plan Amendment Because Of the
Necessityto Complete this Project in Order to Secure C nt Funda that are in
Irg_
Danger of Being Lost. Authorize Staff to Solicit Bids for ft Construction of a
Observation Deck at El Corte de Madera Creek Open Space Preserve—
R-02-In.
D. Vu gave a PowerPoint presentation showing details of staffs
recommendations and reviewed the staff report. He said once the design has been
finished, Planning will explore whether or not staff can do the job. However, in
order to save time they are asking the Board to authorize them to go out to bid if
staff cannot do the job.
D. Vu confirmed that the Board's action at this meeting would allow equestrians
and bicycles on the new trail.
C. Britton added that he was concerned about bicycles in the area, and that is why
they added language regarding monitoring.
D. Vu said the trail would be approximately 2,000 feet in length.
L. Hassett commented that if the Use and Management Committee thought this
was appropriate, he would support it, but it is difficult to take away a use once it
is allowed. He was also concerned about the danger of the trail connecting two
trails in between in an inappropriate area. D. Vu said the existing trail will be
obliterated, restored, and seeded if necessary. Also, it is a dead-end trail.
Compliance will be monitored over the next year or two. He said the current trail
is hiking only.
Board members discussed concerns regarding the trail.
I Cyr suggested amending staffs recommendation#2 to read, formation re-
designated for possible multiple use, . . ." he said he would like to see the trail be
designated as just a walking trail for a year, then look at compliance and make the
decision about opening it to multiple use. Discussion followed.
Motion: I Cyr moved that the Board direct staff to restrict the proposed
new trail to hiking only status, not multiple use. M. Davey
seconded the motion.
Discussion: I Maciel said field staff recommends going ahead with multiple
use. The trail will be wide enough to accept bicycles, so banning
bicycles could create an enforcement problem.
Meeting 02-02 Page I I
J. Escobar added that during the trail use policy changes, their
efforts were to make sites as either all open or all closed. This site'
is 80 percent bicyclists, and they were hoping to minimize the use
of hiking only trails because of the enforcement issues and to be
consistent with other trails on the preserve. Staff is trying to look
at the entire site, not just a segment.
J. Cyr asked if we have to use an alternative method of trail
construction to make it narrower, can the District still construct the
trail within the window of the grant. D. Vu said he would have to
consult with field staff. The grant deadline is June 2002, but staff
needs a month to submit paperwork for reimbursement to the State
Department of Parks and Recreation, so the project has to be
completed by May.
J. Escobar talked about the alternatives available if they do not use
the Sweko.
J. Cyr said the primary objective is to protect the unique formation,
and he would be willing to let the grant go if that was the driving
force.
J. Escobar said fight now where the trail enters the formation, it
begs for people climbing on it and encourages people to be all over
the place. Staff anticipates that by the placement of the platform, it
will be a lot less attractive to off-trail use of any kind.
J. Cyr repeated his concerns regarding the width of the trail and the
potential for further damage to the formation.
S. Schectman answered the earlier procedural question, stating that
the notification policy says that it does not impose a legal
requirement, and failure to comply with it does not affect the
validity of any action. The purpose is to encourage public notice
and supplement legally required notice such as the Brown Act. In
addition, it says the General Manager can state in the staff report
that the matter at hand is of limited public controversy and
therefore notice is not required.
Vote on Amendment: The motion passed 7 to 0.
Motion: P. Siemens moved that the Board determine that the proposed
project is categorically exempt from the California Environmental
Quality Act(CEQA)based on the findings contained in the staff
report; amend the Use and Management Plan for El Corte de
Madera Creek Open Space Preserve for the construction of an
observation deck and the realignment of a trail adjacent to the
sandstone formation to be designated for hiking only use; waive
the requirement for a second and final reading of the adoption of
Meeting 02-02 Page 12
this Use and Management Plan amendment because of the
necessity to complete this project in order to secure grant funds
that are in danger of being lost; and authorize staff to solicit bids
for the construction of an observation deck at El Corte de Madera
Creek Open Space Preserve. L. Hassett seconded the motion. The
motion passed 7 to 0.
J. Cyr pointed out corrections to the staff report.
E. Agenda Item No. 5 -Award of Contract for Roof ftlac!;mfpA of the Red Barn
Located in La Honda Creek Open Space Preserve.Authorigg fte General
Manager to Enter into a Contract with Andy's Roofing Company, Inc. Q
Mountain View for the Base Bid Amount of$44,933,Plus a Contingency Amount
of$9,000, for a Total Contract Amount Not to Exceed $53,933 for the Roo
Replacement of the Red Barn Located in La Honda Creek Qpen Space Preserve
Meport R-02-22),
S. Welaratna reviewed staff report.
Motion: M. Davey moved that the Board authorize the General Manager to
enter into a contract with Andy's Roofing Company, Inc. of
Mountain View for the base bid amount of$44,933, plus a
contingency amount of$9,000, for a total contract amount not to
exceed $53,933 for the roof replacement of the Red Barn located in
La Honda Creek Open Space Preserve. P. Siemens seconded the
motion. The motion passed 7 to 0.
D. Little asked about the issue of possible accumulation of fumes in the rafters
and whether we have ensured that the bats will not be present or threatened by
paint fumes.
VIM INFORMATIONAL REPORTS
M. Davey: 1. She reported on the action of the Board of Supervisors yesterday when
they considered Item 43, action on paths on Stanford Lands. The Board voted to allow
six more months for negotiations. A preliminary report will come April 30. Sup. Kniss
had the following as her three main criteria for a successful trail: connectivity, safety,
and recreational value. These coincided with the District's criteria.
K. Nitz said he hiked at Pulgas Ridge and most of the designated Eucalyptus trees had
been cut. He showed photos he had taken there.
L. Hassett: 1. He said the snows on Skyline made Skyline and the preserves
unbelievably picturesque. There were two inches on Friday, and four inches on Saturday.
2. He attended a productive meeting with representatives of Old La Honda Road
Association, and said they are on track toward correcting some of the problems at
Thornewood Open Space Preserve.
Meeting 02-02 Page 13
C. Britton: 1. The Simitian bill, AB953, passed out of the Assembly and will be going to
the Senate. 2. He showed the proposed sign for the entrance to Rancho San Antonio
County Park. 3. The District received a check from the State for$2.399 million for its
share of the per capita money from Proposition 12. 4. He asked if Board Members had
received the card regarding the coastal stewardship conference. 5. He reminded the three
Board Members who would be attending the State of the District event that it would be
held on February 6. 6. He talking about the meeting with the Coastal Conservancy
regarding current and potential grants, especially if Proposition 40 passes. 7. He said
they had received unofficial notice that they will receive a Habitat Conservation Fund
grant from the POST (former Tyson) property in San Mateo County.
S. Schectman reported that the District received $88,000 in restitution in the Diesel
matter.
I.X. ADJOURNMENT
At 10:38 p.m., the Regular Meeting was adjourned, and the Special Meeting Closed
Session was reconvened. The Closed Session commenced at 10:40 p.m. and concluded at
11:05 p.m. No reportable action was taken,
Roberta Wolfe
Recording Secretary
Regional Open ,' ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-03
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
February 13, 2002
MINUTE
SPECIAL MEETING
L ROLL CALL
President Deane Little called the meeting to order at 6:32 p.m.
Members Present: Jed Cyr, Mary Davey, Nonette Hanko,Larry Hassett, Ken Nitz,
Pete Siemens, and Deane Little
Members Absent: None
StaffPresent: Craig Britton, Sue Schectman, S. Thielfoldt, and J. Escobar
11 CLOSED SESSION
D. Little stated that the Board would adjourn to Closed Session to discuss Closed Session
Agenda Items 1 and 2.
The Board recessed to Closed Session at 6:32 p.m. and the Closed Session commenced at
6:32 p.m. The Board concluded the Closed Session at 7:30 p.m.
REGULAR MEETING
M. D. Little called the Regular Meeting to order at 7:33 p.m. and reported that regarding
Closed Session Item No. 1, the Board had accepted a settlement offer that was signed by
Matthew Ken, a District ranger, settling a pending legal dispute in the amount of$26,750.
The vote of the Board was unanimous in favor of the settlement. He announced that
following the regular meeting, the Board would reconvene the Special Meeting Closed
Session to discuss Closed Session Agenda Item 2.
Additional Staff Present: John Maciel, Gordon Baillie, Stephanie Jensen, and
Matthew Freeman
IV. ORAL COMMUNICATIONS—There were none.
330 Distel Circle . Los Altos, CA 94022-1404 * Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz . Genera!Manager:L.Craig Britton
Meeting 02-03 Page 2
V. ADOPTION OF AGENDA
Motion: J. Cyr moved that the Board adopt the agenda. L. Hassett seconded and
the motion passed 7 to 0.
VL ADOPTION OF CONSENT CALENDAR
Motion: M. Davey moved that the Board adopt the Consent Calendar, including
minutes of the Special and Regular Meetings of January 16, 2002;Agenda
Item 4,Authorize the General Manager to Execute 4 Purchase Contract
with Edward R. Bacon Company for One Transport Trailer at a Cost of
$21,003; and Revised Claims 01-26. P. Siemens seconded the motion.
The motion passed 7 to 0. N. Hanko,abstained on#3219 of Revised
Claims.
VH. BOARD BUSINESS
A. Agenda Item No. 1 —Accept Informational Report on the Ranger-Bicycle Patrol
Program for Calendar Year 2001 -(Report R-02-12).
G. Baillie presented the report.
J. Maciel said they do not plan to add more bicycles at this time. He added that
bicycle patrol is an excellent tool and the rangers make great contacts.
N. Hanko complimented G. Baillie on his report.
Motion: N. Hanko moved that the Board accept the informational report on
the ranger bicycle patrol program. K. Nitz seconded the motion.
Discussion: J. Cyr commended the program and hoped it would continue to
expand.
Vote: The motion passed 7 to 0.
B. Agenda Item No. 2- Accept Annual Progress Report on the Use of Radar on
District Lands—(Report R-02-13 I
G. Baillie presented the progress report. He said many written warnings are
issued. J. Maciel added that it is at the discretion of the officer whether to issue a
verbal or written warning or a citation. It is an educational approach. C. Britton
noted that the annual activity report to be presented at the next Board meeting
would include more information.
D. Little said he would like to see serious enforcement of high-speed violations.
Meeting 02-03 Page 3
Motion: N. Hanko moved that the Board accept the informational report on
the Radar Program. M. Davey seconded the motion.
Discussion: L. Hassett asked about the use of radar. G. Baillie said information
and experience would suggest that people tend to speed more when
radar enforcement is not in effect. L. Hassett said in his
experience, there seems to be a high degree of violation. He
thought this was an opportunity for ROW to become more of a
disseminator of information at the trailheads. C. Britton said that
ROW is willing to do that. He said staff could give more tickets.
J. Maciel said what the numbers reflect is what staff is actually
catching and that is usually after bicyclists have been warned. He
said if the District chooses to use zero tolerance, the problem
becomes one of staffing. C. Britton said they would talk about it at
staff level.
C. Britton said there are speed limit signs. I Maciel said most of
the speeding violations are in St. Joseph and Fremont Older Open
Space Preserves. He said staff targets those areas, as well as El
Corte de Madera Creek Open Space Preserve.
P. Siemens commented that percentages are fairly consistent over
time, and he thought there should now be zero tolerance for
anything over 20 mph.
J. Escobar said the basic tenet of law enforcement is peace officer
discretion. He thought there was some history of not picking a
number.
P. Siemens was informed that there was no database of previous
citations, and that citations cannot be issued after the fact. J.
Escobar said repeat offenders are not an issue.
Board members agreed that staff should discuss the matter. D.
Little encouraged staff to discuss citing those who go over 20 mph
and agreed that the percentage of those now cited is too low.
Vote: The motion passed 7 to 0.
C. Agenda Item No. 3—Authorize the General Manager to Execute ij Contract with
Timothy C. Best, C. E. G, of Santa Cruz in an Amount Not to Exceed $39,000 IQ
Assess the Roads and Trails at El Corte de Madera Creek Open Space Preserve
and to Assist with Development of an Implementation Plan to Reduce
Sedimentation into El Corte de Madera Creek- ftport R-02-261.
Meeting 02-03 Page 4
M. Freeman presented the report. The Regional Water Quality Control Board
(RWQCB)has set a deadline of August to submit a draft implementation plan. He
talked about Mr. Best's credentials.
M. Freeman said the previous inventory cost$12,000. The RWQCB, are now
asking him to focus on sedimentation, evaluate the data he has already collected,
go back to numerous potential problem sites Best has already identified, and rank
them in terms of their impact to the streams. 1*&. Best's previous study focused
largely on vehicle access and some simple corrective measures field staff could
take to correct drainage problems. This project is aimed at reducing and
eliminating potential chronic fine-grain sediment that can be more widely
disbursed. He said fine-grain sediment can be transported quite a long way
downstream. The National Marine Fishery Service states that they consider this
to be an impact to steelhead which spawn well below El Corte de Madera.
Discussion followed regarding measuring turbidity. M. Freeman said staff does
not have to measure it in order to take corrective action. C. Britton said the
District is presently utilizing the methods Mr. Best suggested in his previous
report. He thought this was a good practical approach and it is also relatively low
cost.
M. Freeman described the compliance and effectiveness monitoring. He said in
the longer term,the District has agreed to participate in an area-wide program.
Agencies have agreed it will take a regional approach. M. Freeman said Mr. Best
had designed a long-term monitoring program in Redwood National Park.
M. Freeman said the project represents an opportunity to take advantage of some
of W. Best's implementation and corrective measures. He talked about some of
the techniques that were used.
P. Siemens commented on the overall program, noting that Mr. Best would tell us
how to fix the problem. C. Britton reiterated that this was a very practical
program.
C. Britton stated that the density of roads in El Corte de Madera is much higher
than at any other preserve. In addition, bicyclists have re-opened a lot of the trails
that had been closed. He said Mr. Best would help identify those. Staff is
implementing some of the actions from Mr. Best's first round.
Motion: N. Hanko moved that the Board authorize the General Manager to
execute a contract with Timothy C. Best, C.E.G. of Santa Cruz in
an amount not to exceed $39,000 to assess the roads and trails at El
Corte de Madera Creek Open Space Preserve and to assist with
development of an implementation plan to reduce sedimentation
into El Corte de Madera Creek. M. Davey seconded the motion.
Meeting 02-03 Page 5
Discussion: J. Escobar commented that since the regulatory agencies are
choosing to regulate the District,the District can choose to set an
example for the community and be the kind of agency we are
supposed to be. Staff thought the Board would prefer to be on the
leading edge and work cooperatively with these agencies. C.
Britton added that Tim Best will be one of the panelists at the
stewardship conference that will talk about erosion, and El Corte
de Madera will be showcased.
Board Members agreed that this was a sound approach. D. Little
added that the District has the opportunity to show that our actions
are having an impact using science. He thought it would be nice if
we could get data that quantifies what the issues and problems are.
Vote: The motion passed 7 to 0.
VIII. INFORMATIONAL REPORTS
P. Siemens said the Budget Committee has met and he thought things were progressing.
L. Hassett: 1. He talked about his hike to the tafoni formation. 2. He said he had a
wonderful time at the State of the District meeting, and it was very well done.
M. Davey: 1. She agreed that the State of District meeting was wonderful and said she
learned a lot. 2. She spoke before the Sunnyvale Rotary and said the new slide show is
good. 3. Committee for Green Foothills is celebrating its 4&anniversary. She had a
brochure that included a schedule of activities. They will recognize the District on
September 8 and other conservation groups at other events.
K. Nitz: 1. He hiked at Pulgas and joined a hike with the California Native Plant
Society. 2. fie said people were using a redwood stump in El Corte de Madera as a
restroom. 3. He showed day lilies he received from Ms. Kathy Woodbury of the State of
Washington(not the District's Planning Manager).
N. Hanko asked about the information on bicycle use in the newspaper article regarding
the Driscoll acquisition. C. Britton said it is anticipated that this lease would be turned
over to the District. The resource management and public access plans for the property
will take precedent over the grazing. The public access plan will be subject to public
hearings. Public recreational uses on the land will be up to the District Board once it
takes over the lease. The press release referred to typical activities the District allows.
He said he did not see that this was an opportunity to pass through that ranch to get to the
coast. He quoted from an e-mail from Ross Finlayson regarding uses.
L. Hassett said he had served on the jury that awarded this year's Tall Tree recipients: Jay
Thorwaldsen as professional, Lois Fogle as volunteer, and Hidden Villa as organization.
Meeting 02-03 Page 6
D. Little asked about the current status requirement for helmets for adult bicyclists on
District Preserves. S. Schectman said adult bicyclists are required to wear helmets. D.
Little described an incident with a cyclist who was not wearing a helmet and who was of
the opinion that he was allowed to ride without one.
C. Britton: 1. He handed out"Yes on 40" buttons and information on the proposition.
He said the polling indicates 52 percent support. 2. He had a survey done by San Mateo
County regarding parks. 3. The Bay Area Open Space Council Spring Conference
scheduled for May 31, was changed to September 27. 4. The District received a grant of
$462,500 for the Lower(POST)Tyson property. We have three years to complete the
project. 5. The FYIs included a list of list of ROMP members now involved in local
politics. 6. The FYIs also included a note from Cal Poly regarding a presentation given
by T. Fischer, 7. He showed a blowup of a postcard from 1907 that showed St. Joseph's
Hill.
J. Maciel informed them that Michael Bankosh had been promoted to Lead Open Space
Technician.
S. Thielfoldt talked about the leadership training on emotional intelligence in the
workplace, noting that it was well received by staff.
I Escobar said he was speaking on behalf of management and thought the State of the
District went well, and he was very happy with staff's presentations. He thanked Board
Members for attending.
C. Britton referred to the clipping about Gilroy Hot Springs and said this is an important
piece of property.
IX. ADJOURNMENT
At 8:46 p.m.,*the Board adjourned the Regular Meeting and reconvened the Special
Meeting Closed Session to discuss Closed Session Agenda Item 2. The Closed Session
commenced at 8:53 p.m. and concluded at 9:18 p.m. No reportable action was taken.
Roberta Wolfe
Recording Secretary
Claims No. 01-26
Meeting 02-03
February 13, 2002
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
3189 154.76 Minton's Lumber&Supply Field Supplies
3190 110.31 Mountain View Garden Center Sand for DHF Pens
3191 225.00 National Association For Interpretation Membership&Dues
3192 179.44 Noble Tractor Inc. Tractor Parts
3193 46.11 Northern Energy Propane Service
3194 710.44 Orchard Supply Hardware Field Supplies
3195 775.14 SBC Pacific Telephone Services
3196 5.37 Palo Alto Utilities Campground Electricity
3197 1,750.00 Popish Appraisal &Consulting Appraisal Fees
3198 43.03 Portola Valley Feed Straw for Erosion Control
3199 1,130.00 Rhus Ridge Associates Rhus Ridge Road Maintenance Fees
3200 150.00 Rich Voss Trucking Baserock Delivery Fees
3201 83.93 Roberts Hardware Plumbing Repair Parts
3202 1,630.06 Roy's Repair Service Vehicle Maintenance& Repairs
3203 316.00 Safety-Kleen Waste Gas&Oil Disposal Services
3204 1,191.96 San Jose Mercury News Public Notice Advertisements
3205 880.00 Richard Seever Rural Pig Management, Inc. Pig Control Program
3206 73.61 Silacci's Feed Barn Fencing Materials
3207 118.14 Skyline County Water District Water Services
3208 10.15 Skywood Trading Post Fuel
3209 5,030.00 S. P. McClenahan Co., Inc. Tree Work-RSA
3210 51.18 Stevens Creek Quarry, Inc. Baserock
3211 301.91 Summit Uniforms Uniforms
3212 48.70 The Bicycle Outfitter Bicycle Helmet
3213 240.00 Therma.Corp. HVAC Maintenance
3214 47,250.00 TKO General Engineering&Construction, Inc. ECDM Oilspill Project
3215 74.10 Sally Thielfoldt Reimbursement-Meeting Supplies
3216 945.75 United Rentals Drum Roller Rental
3217 1,070.32 United Rentals-Highway Technologies Road Striping Paint and U-Channel Posts
3218 19.70 Univ. of CA Agriculture&Natural Resources Resource Documents
3219 63.43 Verizon Pager Services
3220 2,460.06 Watsonville Farm Supplies CYA Crew Supplies
3221 175.08 WearGuard Uniform Samples
3222 6,000.00 *4 David Weintraub District Book Author
3223 781.57 West Coast Aggregates Drainage Rock
3224 619.05 West Group Payment Center Westlaw Legal On-Line Service
3225 300.00 Roberta Wolfe Recording Services
3226 200.00 Woodside&Portola Private Patrol Windy Hill Patrol Services
3227 393.21 The Workingman's Emporium Uniforms
3228 452.95 Yee&Associates Transcription Services
3229 138.73 Lisa Zadek Reimbursement-Training Supplies
323OR 5,469.75 All Seasons Roofing Service Smith House-Roofing Repairs
323IR 94.57 AT&T Wireless Equipment Cell Phone
3232R 356.00 Bay Area Ridge Trail Council Field Supplies
3233R 601.41 Home Depot Field Supplies
3234R 26,750.00 Matt Ken Settlement For Claim
3235R 5.39 Kinko's Printing Services
3236R 1,086.96 Los Altos Garbage Company Garbage Service
3237R 1,000.00 North American Title Company Escrow&Title Services
Page 2
Claims No. 01-26
Meeting 02-03
February 13, 2002
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
3147 809.09 Acme&Sons Sanitation Sanitation Services
3148 681.70 Allied Auto Works Vehicle Service and Repairs
3149 2,410.87 All Premium Promotional Products Volunteer Trail Patrol Parkas
3150 687.00 Al's Chimney Cleaning Service Chimney Service
3151 175.00 American Planning Assoc., CA Recruitment Advertisement
3152 60.76 AT&T Telephone Service
3153 29.28 Barron Park Supply Co. Plumbing Parts
3154 10,891.97 *1 Bay Construction Services, Inc. Admin. Office Improvement Project
3155 327.56 Beck's Shoes, Inc. Uniform Boots
3156 2,225.20 Big Creek Lumber Company Pulgas Ridge Habitat Restoration-Crane
3157 167.61 BMI Imaging Systems Microfiche Toner Cartridge
3158 61.56 Board of Equalization-Fuel Tax Division Fuel Taxes
3159 3,418.50 BNY Western Trust Co. Note Paying Agent Fees
3160 52.39 California Water Service Water Service
3161 212.77 Carolina Biological Supply Company Nature Center Supplies
3162 8,050.00 Concern EAP Program Fees-Oct. 2001-March 2002
3163 202.28 Costco Wholesale Office Supplies
3164 1,210.00 Decatur Electronics Radar Unit
3165 79.95 *2 Dittmers Deli Local Business Meeting Expense
3166 59.45 Brendan Downing Reimbursement--Truck Accessories&Socks
3167 337.85 Emedco Innovative Signs&Safety Solutions Sign Stencils& Dome Mirror
3168 407.88 Expanets Telephone Maintenance Contract
3169 5,258.75 First American Real Estate Solutions Annual Microfiche&Metroscan for 2002
3170 2,187.80 -3 First Bankcard 35.96 Office Supplies
607.48 Computer Supplies
658.28 E.Q. Map Surveys
203.49 Field Supplies
331.00 Uniforms Boots
24.59 Local Business Meeting Expense
285.00 Training&Workshops
42.00 Veterinary Services-"Snickers"
3171 243.22 Tom Fischer Reimbursement--Conference Expenses
3172 388.09 Faster Brothers Keys and Locks
3173 61.28 G&K Services Shop Towel Service
3174 474.72 Goodco Press, Inc. Business Card&Form Printing Services
3175 394.98 Gardenland Power Equipment Equipment Parts
3176 5.00 Gould Publications, Inc. Postage&Handling-Resource Document
3177 253.88 Graingers Field Equipment Supplies
3178 165.00 GreenInfo Network GIS Mapping for Patrol Book
3179 1,100.00 John Deere Construction and Forestry Equipment Co. Training Program-M.Casaretto/B.Armstrong
3180 100.00 Tamara Kan Plant Survey-Sandstone Trail/Deck
3181 126.62 Kwik Key Lock&Safe Co., Inc. Pull Handles, Deadbolt&Re-Key Lock
3182 38.99 Lab Safety Supply Eyewash Additive
3183 317.73 Lanier Worldwide, Inc. Copy Machine Lease
3184 447.42 Los Altos Garbage Company Garbage Service
3185 2,196.81 Maaco Auto Painting&Bodyworks Vehicle Body Repairs
3186 44.51 MCI Telephone Long Distance Services
3187 150.00 Merwin Mace Acquisition Consulting Services
3188 3,910.74 MetroMobileCommunications Re-program All District Radios/Upgrade
Page 1
Claims No. 01-26
Meeting 02-03
February 13,2002
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
_ # Amount Name Description
3238R 1,585.45 Office Depot Office Supplies
3239R 36.13 Rayne Water Conditioning Water Service
3240R 380.87 Petty Cash Local Business Meeting Expense, Postage,
Volunteer Supplies, Office Supplies, Private
Vehicle Expense, Training&Seminars and
Consumables
*1 Urgent Check Issued January 31,2002
*2 Urgent Check Issued January 31, 2002
*3 Urgent Check Issued February 6, 2002
*4 Urgent Check Issued February 6, 2002
Total 163,989.93
i
Page 3
Regional Open F ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-45
Meeting 02-06
March 14, 2001
AGENDA ITEM 1
AGENDA ITEM
Adoption of the Action Plan For the Implementation e s Basic Policy for Fiscal Year
:Implementation the Distri�s Basic Policy for Fiscal'I
2002-2003
GENERAL MANAGER'S RECO Ilk" ND
Adopt the 2002-2003 Action Plan for the Implementation of the Basic Policy of the Midpeninsula
Regional Open Space District.
DISCUSSION
You reviewed the proposed Preliminary Action Plan at your January 30, 2002 meeting(see
Report R-02-20), and changes were discussed at that time. All of your comments and proposed
changes were discussed with the Administration and Budget Committee on your behalf and
incorporated into the attached Action Plan. Staff will provide a short explanation of the changes
at your meeting. The resulting modifications are shown in a strike-out and double-underline
format. Following your approval, the Action Plan will be printed in final form.
Prepared by:
L. Craig Britton, General Manager
Contact person:
Same as above
330 Distel Circle Los Altos,CA 94022-1404 Phone:650-691-1200
Fax:650-691-0485 - E-mail:mrosd@openspace.org web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,NonetteHanko,Larry Hassett,Kenneth C.Nitz - General Manager:L.Craig Britton
OPEN SPACE ACQUISITION DEPARTMENT
Programs
A. Acquisition, Funding, and Negotiation
B. Property Management
C. Land Protection
To Implement the
BASIC POLICY OBJECTIVE:
The District seeks to purchase or otherwise acquire interest in the maximum feasible area of
strategic open space land within the District planning areas, including bay lands and foothills.
The District seeks to link its open space lands with federal, state, county, city parklands, and
watershed lands.
General Department Emphasis for 2002-2003
The department's emphasis will be to acquire the higher priority projects funded under the
District's Financing Authority. Lower priority properties will be pursued through long-term
options, available grant funding, bargain sales, and gifts. The District will continue to work
diligently with Peninsula Open Space Trust(POST)to acquire land and to further the District's
overall open space acquisition goals. The Property Management Program will focus on
maximizing rental income consistent with Open Space Management policies, and on maintaining
and improving District rental structures, as needed. The Land Protection Program will focus on
conducting comprehensive land acquisition studies, monitoring land use planning activities
where interests in land may be enhanced, and protect District interests in land by resolving
conflicts arising from easement and encroachment issues. Continue to improve communications
with other Departments to enhance the District's work environment. in the event of voter
approval of the Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Bond
Act of 2002 (Proposition 40), the District will apply for per-capita and competitive grants to
maximize available grant funding,
Staff Resources
(Regular, full-time positions, unless otherwise indicated)
Land Acquisition Manager(vacant position)
Real Property Representative
Senior Acquisition Planner
Land Protection Specialist
Real Property Specialist
Administrative Assistant
Page 1
2002-2003
Acauisition Funding and Negotiation
Qbiectiv
To provide for the acquisition of all real property rights necessary to secure an open space
greenbelt in the foothills and bay lands, including rounding out and improving public access to
existing preserves and connecting District preserves with other public lands.
Key Project
1. New Land Commitments- Convert the budgeted funds in the New Land Commitments
budget category into open space lands, at desirable prices, focusing on the higher priority
properties which specifically protect the greenbelt, including rounding out and improving
public access to existing preserves, connecting to other preserves and other public lands,
protecting the natural habitat and resources, and furthering the completion of the Bay
Area Ridge Trail and San Francisco Bay Trail with potential ultimate trail connections to
the Pacific Coast. Acquisitions connecting Skyline Ridge Open Space Preserve and
Portola Redwoods State Park are a priority. Balance the desirability of potential
acquisitions with the availability of budgeted funds, including, if possible, private
financing with favorable terms.
2. Acquisition Grant Projects—To augment acquisition funds, explore new grant
opportunities focusing on high priority acquisition projects. Seek new grant funds
through existing grant programs such as Land and Water Conservation Fund, Habitat
Conservation Fund (HCF), San Francisco Bay Area Conservancy Program,
Environmental Enhancement Mitigation Program(EEMP),Recreational Trails Program,
Wildlife Conservation Board, and Bay Area Ridge Trail grants. Complete EEMP and
Bay Area Conservancy grant projects in Sierra Azul, including the acquisition of the
POST/Guadalupe Land property. Complete HCF projects for acquisition of the POST/
Loma Prieta Ranch property and a possible addition to Purisima Creek Redwoods Open
Space Preserve. If approved by California voters in March 2002, implement Proposition
40 Bond Act Per Capita Grant projects and apply for related block grants and competitive
grants as they become available.
3. Gifts, Bargain Sales, and Joint Acquisitions -To augment acquisition funds, explore
bargain sales, and/or gifts where possible. Complete joint acquisition projects with Santa
Clara County Parks for the former Lobner property in Stevens Creek Canyon, Moody
Gulch property near Bear Creek Redwoods Open Space Preserve, and the Hacienda Park
property adjacent to Sierra Azul Open Space Preserve. Work closely with Peninsula
Open Space Trust(POST)to pursue acquisition of open space that provides potential
regional and coastal trail connections, including additions to Mills Creek, La Honda
Creek, and Sierra Azul Open Space Preserves.
4. Alternative Acquisition Methods- Obtain Board approval of appropriate options, at
market prices or less, to acquire desirable properties that might be affordable through
Page 2
grant applications in future years. Explore various alternative terms of purchase
(installment purchases, defeasable fee, exchange of agricultural easements to preserve
open space lands, etc.)to offer advantages and incentives to landowners, as well as cost
savings to the District.
Other Projects and Ac
tivities
1. Maintain a multi-year spending plan for open space acquisition which optimizes use of
cash and borrowed funds to accomplish acquisition goals within budget constraints.
2. Work closely with Legal Program to draft purchase agreements and related real estate
documents, and to clear and perfect title on District open space lands including the
ownership issues at Dennis Martin Road at Thomewood Open Space Preserve.
3. Assist the Planning Department, when appropriate, in the coastal annexation process
through the Local Agency Formation Commission in San Mateo County.
4. Pursue a public financing measure with favorable terms to provide additional land
acquisition funds if deemed appropriate by the District Controller.
5. Provide information for on-going acquisition planning and priorities to the Planning
Department.
6. Explore additional methods to protect open space lands for less than the total cost of fee
acquisition(open space easements, acquisition of development rights, development
dedication, exchange or sale of development rights, cooperation with private individuals,
land trusts, groups, etc.).
7. Encourage other agencies to acquire through various means, including grants, park and
open space lands that are consistent with their goals and which compliment the District's
greenbelt program.
8. Initiate and maintain contacts with landowners, real estate appraisers and brokers,
developers, architects, engineers, zoning and planning officials, and financial institutions.
9. Maintain a relocation assistance program utilizing staff and consultants as necessary.
10. Compile current information on real estate market activity, including ordering
preliminary title reports on a timely basis for research into potentially available
properties.
11. Catalog information of special interest, such as deed restrictions, encumbrances,
financing and tax considerations. This activity includes the establishment and
continuation of a working relationship with title companies and other information
sources.
Page 3
2002-2003
Property Management Program
Objective
To manage all of the District's revenue-producing activities in such a way as to maximize income
from property management accounts consistent with Open Space Management policies,
incorporating compatible new programs when possible.
Key ftiep-ts
1. Administer Property Management Accounts- Administer rental accounts,
communication and agricultural leases, consistent with open space management policies,
to maintain and enhance revenue stream through competitive and current rate structure,
effective maintenance programs and communication with tenants.
2. Maintain Rental Structures- Carry out maintenance and improvements to rental houses
to keep buildings and grounds in a safe, sanitary, and attractive condition, and to increase
net rental income. Work with Operations Department to implement a uniform water
system and maintenance plan for District rental structures in the Skyline Area.
Administer long term and recurring maintenance priorities on rental properties.
3. Administer Historic Leases- Oversee lease compliance and renovation requirements at
the historic Picchetti Winery, Thornewood estate, and Fremont Older house. Complete
lease extension for historic Fremont Older residence. Pursue lease extension and
potential agricultural lease with new tenant as part of the historic Picchetti Winery.
4. Assess Economic Viability of Rental Properties—Evaluate and make recommendations
on the long term-term feasibility of maintaining District residential rental properties(such
as the former Smith and Sherrill residences). Assess the economic viability of long-term
leasehold arrangements, or, if appropriate,the disposition of structures in accordance
with Board policies.
Other Projects and Activities
1. Prepare annual rental surveys on District rental houses and Ranger residences.
2. Work with Operations and Planning Departments to maintain and improve employee
residence structures.
3. Work with Operations Department to negotiate lease extensions for District's two-way radio
system, and employee residence rental at Sierra Azul Open Space Preserve,
4. Investigate new property management proposals as initiated by other groups or individuals
that would be compatible with District goals and objectives.
Page 4
5. Pursue new cellular communications lease at existing PG&E tower at Pulgas Ridge Open
Space Preserve. Consolidate District's communication leases and maximize communication
rental income.
6. Administer lease of additional office space at 330 Distel Circle.
7. Work with Operations and Planning Departments to evaluate potential grazing and
agricultural uses in accordance with use and management process.
Page 5
2002-2003
Land Protection Program
Qbjectiv
To preserve and protect District open space lands by conducting land acquisition planning
activities to identify acquisition priorities and, once acquired, to further protect these public lands
from incompatible and encroaching land use activities.
Key Projects
1. Land Acquisition Planning-Provide comprehensive land acquisition studies to guide
the acquisition program, including reviewing and updating acquisition priorities.
Conduct subregional planning studies in the areas surrounding Purisima Creek Redwoods
and Mills Creek Open Space Preserves, Monte Bello Open Space Preserve(Stevens
Creek Trail), and Bear Creek Redwoods Open Space Preserve. Provide site-planning
information for land negotiators to assist in developing terms and conditions for
acquisition projects. Following acquisition, administer projects that clarify and protect
property rights, and collaborate with Planning and Operations Departments to facilitate
incorporation of newly acquired land into the District greenbelt.
2. Encroachment Reduction -Protect open space lands from encroachments and preserve
District real property rights. Work closely with Planning, Operations, and Legal
Departments to achieve early identification of potential encroachments and seek
resolution by negotiations and legal action, if necessary. Use a variety of techniques to
resolve encroachment issues including restoration, mitigation and boundary line
adjustments to maximize open space protection. In coordination with Operations, Public
Affairs, and Legal Departments, complete a procedural manual for handling
encroachments and identifying and resolving property rights issues on District land. In
coordination with Planning and Legal Departments, assist in developing a permit fee
policy to recoup costs of issuance of permits to enter District lands to remediate
encroachments.
3. Easement Monitoring-Protect and monitor District lands encumbered by private and
public easements, and conversely, protect District-owned open space easements where
located on private and public lands. When easements are potentially violated, mutually
agreed upon resolutions will be sought that protect and enhance open space values. Seek
compliance with easement terms or, if necessary, seek modifications to enhance open
space protection. Implement a grant from Bay Area Open Space Council to develop a
digital database and training program for documentation of easement information.
4. Outside Project Review -Protect public and private open space lands from negative
impacts associated with adjacent land development where there is a relationship to the
District's land interests. Work with local jurisdictions, environmental organizations and
private property owners in trying to protect such open space lands through the public
review processes. When appropriate, partner with private property owners in seeking
balanced land use plans that will maximize open space preservation. Complete
acquisition of trail and open space easement as part of McCarthy Subdivision (former
Page 6
Guadalupe College Property) in Los Gatos and seek similar easements from the proposed
Canyon Heights Academy project in Cupertino.
Other Projects and Activities
1. Review and update land acquisition and site dedication information and begin to integrate
into District's Geographical Information System. With assistance from a volunteer, create a
property index based on assessor's parcel numbers of all property interests held by the
District.
2. Notify County recorder offices of District held open space and conservation easement rights
in compliance with Assembly Bill 1011.
3. Conduct land acquisition studies and related planning activities, prepare acquisition reports
and conduct due diligence investigations when necessary.
4. Establish methods for monitoring and responding to easement agreements involving private
inholdings at Windy Hill Open Space Preserve, Sierra Azul Open Space Preserve and other
lands where complex purchase agreements have resulted in the need for proactive
management.
5. Clarify and monitor easements and other rights associated with Bear Creek Redwoods Open
Space Preserve and the Dennis Martin Road area of Thornewood Open Space Preserve.
6. Work actively and regularly with District legal counsel to protect District property rights
where title to existing District land is threatened by claims of adverse rights, liens, or other
interference with District's real property rights.
7. Develop monitoring programs on recently acquired easements at Windy Hill and Sierra Azul
Open Space Preserves.
8. Work with Operations Department in negotiating road agreements and resolving
encroachments with adjoining property owners to ensure District's real property rights are
protected and minimize the District's maintenance responsibilities where appropriate.
9. Initiate and maintain contacts with landowners, county code enforcement officers, zoning
and planning officials, surveyors, and various regulatory agencies.
10. Work to clear and perfect title on District-owned land through the orderly, prioritized
disposition of title and legal encumbrances (mineral and water fights, claims of prescriptive
easements, encroachments, etc.)where appropriate.
Page 7
OPEN SPACE PLANNING DEPARTMENT
Programs
A. Advance and Resource Planning
B. Current Planning and Capital Improvements
To Implement the
BASIC POLICY OBJECTIVES:
The District follows management policies that ensure proper care of the land, provide public
access appropriate to the nature of the land, and that are consistent with ecological values and
public safety.
The District works with, and encourages, public and private agencies to preserve, maintain, and
enhance open space.
The District protects and restores the natural diversity and integrity of its resources for their
value to the environment and the public, and provides for the use of the preserves consistent with
resource protection.
General Department Emphasis for 2002-2003
The Open Space Planning Department will take a broad-based approach to planning and project
implementation that emphasizes resource management. Planning efforts will focus on providing
public access while preserving and protecting the diversity and integrity of the District's
environmental and cultural resources. In concert with resource planning, projects and activities
will include early analysis to ensure compliance with environmental regulations.
Work will include the construction of projects designed in the last year, primarily those funded
by grants. Once construction is under way, staff will initiate the Sierra Azul &Bear Creek
Master Plan and La Honda Creek Master Plan processes. The Coastal Annexation effort will
continue with certification of the Final Environmental Impact Report and application to the
Local Agency Formation Commission to expand the District's boundary and sphere of influence.
Planning staff will also support all other Departments with projects, such as on-the-ground
resource management, new acquisitions, land protection, legal issues, GIS and GPS services.
Staff Resources
Planning Manager
Senior Planner(1)
Open Space Planner 11(2)
Open Space Planner 1 (2)
Planning Technician (2)
Administrative Assistant (1)
GIS Intern(1/2)
Page 8
2002-2003
Advance and Resource Planning Program
Objectiv
To formulate plans, policies and procedures for the management and development of open space
preserves. Facilitate resource inventories and other scientific study of the District's lands. In
conjunction with the Resource Management Specialist, prepare environmental restoration,
habitat enhancement and resource management plans. Develop and maintain GIS data sets
necessary to support other Department's projects.
Key Projects
1. Annexation of the San Mateo County Coast—Administer and coordinate the consultants'
contract to finalize the Fiscal Analysis, EIR and Service Plan. Submit an application for the
Coastal Annexation to LAFCo. Work with the Public Affairs Department to prepare updated
information for the District's website and develop a public relations and media campaign in
support of the annexation.
2. Master Plans—Identify key issues, develop scope of work and project framework for both
projects. Request proposals and select consulting teams to initiate the Master Planning
processes. Work with the consultant to identify stakeholders and develop public participation
programs.
• La Honda Creek Open Space Preserve- Staff anticipates that this project will continue
through fiscal year 2004-2005.
• Sierra Azul/Bear Creek Redwoods Open Space Preserves— Staff anticipates that this
project will continue through fiscal year 2005-2006.
3. El Corte de Madera Creek Road Assessment—Expand existing assessment of the
preserve's road and trail system to identify potential sources of sedimentation. Evaluate road
design, management practices, and recreational activities that potentially contribute sediment
to the creeks. Develop a prioritized implementation plan to address these issues, and seek
grant funding to implement priority sites. Develop a monitoring program and GIS database
to track these various sites.
4. Resource Management Strategic Plan—Upon completion of Board review, work with the
Operations Department to implement the Five-Year Resource Management Strategic Plan:
• Amend the Open Space Use and Management Planning Process to emphasize
resource planning and management. Incorporate review and approval policies for
structure demolition.
* Develop resource elements as components of the Sierra Azul/Bear Creek and La
Honda Creek Open Space Preserve Master Plans.
• Work with the Resource Management Specialist to prepare resource management
plans and identify environmental restoration and habitat enhancement projects.
Page 9
Other Projects and Activities
1. WEP Implementation—Continue efforts to integrate workplace enhancement methods into
the daily activities of the Planning Department.
2. Redistricting—Work with the Administration Department to redraw the District's ward
boundaries based on the Year 2000 Census Data.
3. District Book—Work with the Public Affairs Department to provide maps for production of
the District Book.
4. Land Acquisition Support—Provide Planning support on acquisition projects as requested,
including pre-acquisition field studies and interim use recommendations. Incorporate updated
land acquisition and site dedication information into the District's GIS.
5. Guadalupe River Watershed Mercury Natural Resources Damage Assessment (NDRA)
Process—Work with the Legal Department to represent the District's interest and participate
in project development to address Trustee agency concerns.
6. Outside Project Review—Review other agencies' policies and regional planning efforts, and
comment as necessary to ensure regional coordination and implementation of the District's
mission.
• San Francisco Airport Expansion
• NASA/Moffett Field
• Stanford Plan Implementation
• San Mateo County Parks Vegetation Management Plan
• Mid-Coast Local Coastal Program Update
• San Francisquito Creek Joint Powers Authority Activities
7. Ongoing GIS/GPS Development
• Continue Regional Resource Inventory. Compile and synthesize all known cultural
resources sites, Rare/Threatened/Endangered species and habitat locations into GIS
and plot maps for field and main offices. Acquire resource maps available from other
agencies.
• Shared Data Policies. Work with Legal Department to develop GIS Data Sharing
Policies.
• Update District's brochures using GIS data in conjunction with trailhead sign
replacement project.
Refer to the attached Planning Department Work Program FY 2002/2003.
Page 10
2002-2003
!Current Planning and Capital Improvements Program
ObjecAvg
To emphasize preservation and enhancement of resources in Use and Management Plans and in
the design of capital improvement projects and public access facilities. Give the highest priority
to constructing grant-funded projects. Ensure compliance with environmental regulations.
Key Project
1. El Corte de Madera Creek Open Space Preserve
• Virginia Mill Trail and Creek Crossing—Complete permitting process,
construct bridge and trail realignment. Restore abandoned trail.
• Methuselah Creek Crossing—Complete permitting process. Construct bridge and
restore trail.
• Lawrence Creek Bridge—Complete permitting process. Repair footings and stabilize
creek bank.
e Tafoni Trail Realignment and Observation Deck at Sandstone Formation —Complete
permitting process and construct new trail and deck. Restore abandoned trail.
• Study Area 2 Trail Realignments and Parking Lot along Skyline Boulevard—Seek
grant funding.
2. Pulgas Ridge Open Space Preserve
• Work with Land Acquisition to resolve boundary line issues.
Review the Use and Management Plan with Committee and Board to reaffirm or
amend the following:
a. staging area location
b. trail layout
C. overall use of the preserve, including expansion of on- and off-leash dog
areas.
Work with consultant to prepare design and construction documents for staging area
and trail connection projects.
3. Long Ridge Open Space Preserve
• Repair School Road—Complete permitting process and construct repairs including
slip-out, undersized culvert and disturbed roadbed.
• Layout Bay Area Ridge Trail Alternate at Saratoga Summit Gateway— Layout trail
and staging area to provide access to the southeastern area of the Preserve and to
serve as an alternative to the Bay Area Ridge Trail between Saratoga Gap and Long
Ridge with connections to the Bay Area Ridge and the Skyline-to-the-Sea Trails.
Page 11
4. Other FEMA-Funded Projects
* Skyline Ridge Open Space Preserve, Old Page Mill Road—Repair storm-related
damage including a slide and disturbed roadbed.
9 Purisima Creek Redwoods Open Space Preserve, Grabtown Gulch Bridge and Trail—
Remove Grabtown Bridge from preserve. Lay out trail between Grabtown Gulch and
Borden Hatch on north side of Purisima Creek, including trail bridge. Complete
permitting process and construct bridge and trail realignment. Restore abandoned trail
segment.
5. Jacques Ridge Staging Area—Complete construction documents and obtain permits.
Construct staging area concurrently with construction of Santa Clara Countys parking lot
and staging area.
6. Windy Hill Improvements—Construct trail realignments, observation deck with
interpretive signage at Sausal Pond, and fencing around pond. Construct Bay Area Ridge
Trail segment, pending approval of an amendment to the Use and Management Plan.
7. Foothills Field Office Shop Building—Complete construction of shop building.
S. 5-Year Capital Improvement Program—Create a 5-year plan for development of
master plans and improvements to public access and staff facilities.
Other Projects and Activities
1. Permits for Culvert Repairs and Replacements-Work with the Operations Department and
consultant to expedite resource agency permits for culvert repairs and replacements during
the ensuing construction season(April 15 —October 15).
2. Standard Details and Specifications—Work with Operations Department on the second phase
of a handbook of technical standards for construction, repair and maintenance of roads,trails
and other improvements.
3. Outside Project Review—Review and comment as necessary on site-specific projects within
close proximity to, or that affect District lands.
4. Review agendas and minutes of Cities, Counties and Open Space/Parks agencies
5. Permits to Enter—Review alterations to District land or installation of facilities proposed by
other agencies or private parties. Develop permit conditions to ensure protection,
preservation or restoration of the affected lands. Work with Operations to monitor activities
to ensure compliance with conditions. Work with Legal staff and the Land Protection
Specialist to develop a permit fee policy to recoup the costs of issuing District permits.
6. Replace Trailhead Signs: Phase I of a 5-year program—Replace approximately 10 trailhead
signs per year with new and improved prototype. Replacement will include new maps and
graphics.
Page 12
7. Master Services Contracts—Request qualifications and select consultants to provide on-call
repetitive professional services (e.g., civil engineer, hydrologist, biologist, surveyor, etc.).
Refer to the attached Planning Department Work Program FY 2002/2003.
Page 13
PLANNING DEPATMENT WORK PROCOAM FY 2002-03
Project Project
Number Project Description Preserve Manager 2002-05 Tasks
ADVANCE •* RESOURCE
w PLANNING
Mateo C Coastal Annexation General and consultants contract
1 San County Cathy
to finalize the Fiscal ,EIR and Service
Plan.Submit arimation appWitlon to LAFCo.
2 Sierra Azul&Bear Creek Redwoods Master Plan Sierra Azul& Sandy Identify key and develop a scope of work
Bw Creek and project framework.Request proposalsi and
Redwoods select a consulting teem to Initiate the Master
Planning process.Work with consultant to
identify stakeholders and develop a public
participation program.(Work will continue
through FY 2DDS-2006)
$ La Honda Creek Master Plan La Honda Creek Matt Identify key Issues and develop a scope of work
and project framework.Request proposals and
sect a consulting team to initiate the Master
Planning process.Work with consultant to
identify stakeholders and develop a public
participation program.(Work will continue
through FY 2004-2015)
4 El Corte de Madera Creek Road Assessment El Corte de Matt Expand existing assessments of road and trail
Madera Crests system,Identify sources of potential
sedimentation.
5 Guadalupe Watershed Sierra Azul Sandy Work with Legal Department to represent the
District's Interest and participate in project
development to address Trustee agency
kerns.
6 Resource Database General Matt Continue regional resource Inventory.Focus on
cultural resource sites,RTE species and
habitat locations.Acquire other agencies'maps.
CURRENT
w PLANNING
► y AND CAPITAL
IMPROVEMENTS
STRUCTURES
j Red Bam La Honda Creek Sumud nca a pall.Post project
mon!2riN of resident bat population.
8 Seismic Upgrade Picchetti Ranch Cathy Structural improvements to the winery binding
(Pending grant funds ).
PARKINGAREAS
9 Study Area 2;Staging Area and Adjacent Trail El Carte de Sandy Define project Parameters.Seek and
Madera Creek development grant funding.
10 Jacques Ride Staging Area Sierra Azul Doug Construct staging area concurrently with
construction of Countys parking lot.
11 Staging Area(Parking Lot,Restroons,Demolition Pulgas Ride Doug Review U&M Plan to reaffirm or amend staging
of Sewer Plant,Associated Trails). area location,trail layout and overall use,
Including dog use.Work with consultant to
prepare design and construction documents.
12 Parking Lot Expansion Purisima Creek Ana Assess parting need and amend Use&
Redwoods Management Plan and Conditional Use Permit
to irviesse parking lot capacity at upper and
lower Whittemore Trailheads.
TRAILS & - e +D
Revised 4/1/02
PLANNING DEPATMENT WORK PROCOAM FY 2002-03
Numb ar Project Description Preserve Project
r 2002-03 Tasks
Manage
13 Wwy Hill Improvements Windy Hill Ana Consmict trail realignments,observation dock
with interpretive sib at Sausal Pond,lancing
around pond.Construct Bay Arm Ridge Trail
segment and layout 200 bell between Middle
Road and Hanim's Gulch Tract,Wxkg
appiwal of U&M Amendment.
14 Staging Area and Bay Area Ricer Trail Segment Lang Ridge Doug/Ana Amend Use and Management Plan to Include
at Saratoge Summit Gateway staging area and trod corridor.Work with
consultant on design and construction
15 School Road Repair Lang Rkge Chug implement constniction plans:Complete repairi;
including under roadway,blocked
and disturbed roadbed.
16 Old Page Mail Road Repair Skyline Ridge Ana Implement corstructbn puns:Repair storm-
related including slide and disturbed
roadbed.
17 Grabtown Gulch Brklge and Trail Purisima Creek Sandy Finalize construction plane.Realign trait
Redwoods between Grabtown Gulch and Borden Hatch,
construct trap bridge,remove old Grattown
Gulch bridge.
18 Virginia Mill Trait&Creek Crossing El Corte de DouglSaraly Finalize consbuction plane.Construct trail
Madera Creek bridge and malign trail
19 Methuselah Creek Crossing El Corte de AnatSandy Firialize construction plans.Construct bridge
Madera Creek and bridge approach.
Y0 Trail Realignment and Observation Deck at El Corte de Doug Finalize construction plans. dock and
Sandstone F (Trail B7) Madera Creek trail realignment.
21 Creek Bridge El Corte de Doug Engineer to design footings,complete repairs.
Madera Creek
22 Culvert Repairs and Replacements General SandyAW Work with Operations and consultant to
a(pedite resource agency permits for high-
priority culvert repairs and replacements.
23 St.Joseph's Ave.Observation Area Rancho San Ana/Sum Develop a small observation area with benches
Antonia I iand fencing.
SIGNS
24 &Tmilhasd Signs and Updates Sumudu PrWfte replacement of @a trailhead signs.
Replace approx.10 signs per year,including
maps and other exhibits.
25 Exhibits at DanielsNature Center Skyline Ridge Sumudu Walk with Public Affairs to develop new
trailhead and Interior exhibit cases.
26 Peserve Signs General Sumudu I Replace miscellaneous,wood signs with now
Imetal ns.
DEMOLITION
27 B -Williams Property Sierra Azul John Restore site,remove garc species and replant.
Revised 4/1/02
PLANNING DEP TMENT WORK PROG*AM FY 2002-03
Nuber Project Description Preserve Project Manager 2002-03 Tasks
28 Buildkig Demolition-Bartel!Property Sierra Azui John Demolish buildings,remove hazardous
materials and restore site.
29 Underground Tank R -McKwnay Serra Azad John Remove underground tank and restore site
30 Handball Court Demolition Rancho San John Demolish handball courts to preserve herbge
Anton Bay tree;realign trait and fence.
31 Building Dernation-Lobrw Monte Bello John Demolish cabin,salvage granite curbs and
site.
MISCELLANEOUS
A8i= R Creek Encroachment Creek S Work with to remove
32 +
R cuive t and restore streambed.
33 Sewer and Storm Drainage Easement Repairs Pulgas Ridge Doug/John Work with City of San Carlos to repair skde urd
cover sewer and worm drain lines.
STAFFr
STRUCTURES
1 Foothills 659iffo—m Stop Buikting Rancho San John Finalize construction .Replace
Anton shop with prefabricated bu
2 Distal Circle Office Improvements Main Office John Complete Interior cabinet work associated with
office
ONGOING PLANNINGWORK
1 Planning&Devekipment Grant Tracking General Anna Document eitperiditures and prepare payment
requests to grantor.
2 Outside Project&Policy Review General Cathy Assignments made to appropriate PWnnkV
staff.
3 Permits to Enter General Ana lDoug Negotiate and prepare conditions of approval,
and monitor permitted activilles for compliance.
4 GIS/GPS Development General Ruthie Core development of GIS and GPS In
support of Acquisition,Current Planning and
Resource Management activities.
5 Policy Formation General Cathy Amend the planniing process to emphasize
resource planning and management;;
policies for review and disposition of structures.
Work with Leo to develop shared data
policies.
6 Standard Details and Specifications General Sandy&Doug Prepare second phase of handbook of technical
standards for construct,repair and
maintenance of road,trails and other
improvements.
7 Update Brochure Maps General Sum/Ruthie Work with Public Affairs Department to prepare
updated maps for brochures.
8 Redistricting General Matt Work with Administration Department to redraw
the District's ward boundaries based on the
Year 2000 Cerisus Data.
g District Book General Sum/Ruthie Work with Public Affairs to provide maps.
10 Resources Management Strategic Plan General Matt Work with Operabom to develop and Implement
a 5-year plan for resource managernent.
Revised 4/1/02
OPERATIONS DEPARTMENT
Programs
A. Field Operations
B. Resource Management
To Implement the
BASIC POLICY OBJECTIVE:
The District follows management policies that ensure proper care of the land, that provide public
access appropriate to the nature of the land, and that are consistent with ecological values and
public safety.
General Department Emphasis for 2002-2003
Continue to provide responsible stewardship of all District lands by furnishing those public
safety, maintenance, construction, and resource management activities necessary to protect and
enhance the natural resources and ensure safe and appropriate use of District lands.
Implementation of Board-adopted Resource Management Policies, Trail-Use Policies and
Guidelines, and Development of the Field Operations Manual will continue to be the primary
focus of the Operations Department.
Staff Resources
Operations Manager
Area Superintendents(2)
Support Services Supervisor
Management Analyst
Resource Management Specialist
Supervising Rangers(4)
Maintenance& Construction Supervisors(2)
Administrative Assistant
Rangers(14)
Equipment Mechanic-Operators(2)
Lead Open Space Technicians (4)
Open Space Technicians(10)
Farm Maintenance Worker
9,000 Seasonal Open Space Technician hours
Student Intern 500 hours
Page 14
2002-2003
Field Operations Program
1. Update of Field Operations Manual—Complete the revision of the existing Field
Operations Manual to increase clarity and ease of use. The new Manual will be structured to
clearly outline the purpose of each procedure and to permit regular procedural updates to be
incorporated into the field operation manual. Staff anticipates completing the revisions and
conducting staff training on the new procedures by December 2002.
2. Improvement of the District Training Program—Formalize a field staff training program
to ensure that field staff members are properly trained to perform the duties and
responsibilities of their individual positions consistent with District expectations. Identify
additional training opportunities that could be utilized to expand beyond standard skill levels
as budget constraints and work schedules permit.
3. Restoration and Mitigation of Off-trail Impacts of Public Use—Work with the Planning
Department on identifying existing undesignated trails and shortcut trails. Focus on El Corte
de Madera Creek Preserve where compliance is poor and undesignated trail development
continues to occur. Mitigate natural resource impacts and improve alignments of existing
trails to minimize erosion. Enforce District regulations and work with user groups to ensure
compliance with restoration area closures.
4. Interpersonal Communication Skills and Performance Standards Development—Ensure
new staff members attend the Influencing Skills training. Implement the performance
standards developed for supervisors and begin developing performance standards for other
staff. Provide leadership and supervision training to supervisors as necessary to facilitate the
completion of these tasks and to enhance the overall quality of supervisory skills within the
Department.
5. Increase Resource Management Staff Hours-Double the number of field staff hours per
month currently dedicated to special resource management projects each month. Work with
the Resource Management Specialist to identify and implement priority projects on a variety
of District preserves.
6. Develop a Land Management Cost Evaluation System-Develop the first phase of system
which identifies the cost of managing different types of land from undeveloped and remote,
to developed and adjacent to population centers. The system would outline the level of patrol
and maintenance necessary dependant upon the physical and cultural nature of the land.
Other Projects and Activities
1. Patrol Services
a. Monitor public use and land use regulation compliance. Assist in the education of the
visiting public on proper use of District preserves.
b. Enforce District land use regulations by providing active ranger patrol and after-hours call-
Page 15
out response. Implement patrol agreements with other agencies.
c. Respond to accidents and other emergencies occurring on District lands.
d. Identify and mitigate potential hazards on Open Space preserves to enhance public safety.
e. Monitor special events, use permits, and resource protection-related impacts on District
lands.
f Conduct focused ranger patrols in areas where high numbers of District ordinance violations
occur.
g. Assist the Land Protection Specialist with identification and mitigation of encroachments to
District preserves.
2. Maintenance and Construction
a. Continue to explore cost-effective methods of meeting site maintenance needs.
b. Participate in the development of Use and Management Plan recommendations.
c. Maintain lands in an environmentally sensitive manner, utilizing resource management
practices.
d. Maintain buildings, vehicles, and equipment to maximize utility and longevity.
e. Provide supervision and assistance to volunteer projects.
f Assist in the repair and maintenance of structures that are a part of the District employee
residency program.
3. Management and Administration
a. Expand the liaison efforts with local police, fire, municipal court, and other public
jurisdictions.
b. Use established purchasing practices to purchase vehicles and equipment for the best price.
c. Coordinate occupational health and safety program for field operations.
d. Create a training and skills program to develop and enrich field staff job skills.
e. Expand the communications between the field offices and main office, through better use of
phone systems, e-mail capabilities and enhanced data management systems.
f Update permit policies, including a review of the blanket permit system and work with
Planning and Legal Departments to adopt a revised policy.
Page 16
g. Completion of phase two of the data consolidation and information project.
4. Miscellaneous Other Projects and Activities
a. Support the goals of the Public Affairs Department by providing staff for special events and
other projects, as time permits.
b. Monitor and collect natural resource data to better manage the preserves.
c. Assist in the implementation of resource management plans and projects.
d. Participate in the development of Trail Use Policies and Guidelines.
e. Work with the Planning Department on a joint committee to develop Maintenance Standard
Guidelines.
f Assist the Acquisition Department in negotiating a lease extension for the District's two-way
radio system.
Page 17
2002-2003
Resource Management Proeram,
Objeqiv
Inventory and analyze the state of District natural resources, including the natural resources of
specific preserves to identify needs and priorities. Address immediate and critical resource
management issues utilizing District staff, volunteers and consultants to maximize the District's
responsiveness. Develop procedures and strategic implementation plans to address the resource
management needs of District land. Maintain regular contact and work with other agencies, local
authorities, and specialists in the field to restore or manage the District's natural resources.
Key Projects
1. Resource Management Strategic Plan—Work with the Planning Department on the
development, Board adoption and implementation of the Five-year Resource Management
Plan to set program goals and determine staffing needs.
2. Pulgas Ridge Open Space Preserve Habitat Restoration - Continue implementation of the
Pulgas Ridge Open Space Preserve restoration plan. Restore native plant communities by
reducing non-native plant populations and enhancing native species. These actions will be
conducted by District staff, California Conservation Corps, and volunteers within
Management Areas I - 3. The next phase will not require any additional trees to be removed
from the ridgeline adjacent to the paved road.
3. Wild Pig Control Program —Continue the wild pig trapping program in the South Skyline
Area to reduce rooting activity by wild pigs. Continue working with local agencies to
develop a regional plan for managing wild pig damage. Support local agency efforts in
developing a research project to study the ecological effects wild pigs have on public lands.
Work with staff to continue monitoring established plots, rooted areas and sighting records.
4. Grassland Management—Implement management guidelines to increase native species
diversity and control yellow star thistle and Harding grass at Russian Ridge Open Space
Preserve. Monitor treatment areas and conduct a prescribed burn to assist in restoring native
grassland. Work with California Youth Authority crews and volunteers to control non-native
plants and collect native seed. Follow up with additional work on the front meadow
grassland project at Rancho San Antonio.
5. Tree Farm Restoration—Develop and implement a restoration plan for the 13-acre portion
of the Christmas tree farm at Skyline Ridge Preserve that is no longer part of the tree farm
lease area.
Page 18
Other Proiegg and Activities
1. Resource inventory—Inventory and record key flora, fauna, natural and geologic features,
and biotic communities. Continue to work with special District volunteers on soliciting
additional information to enhance the species observation database. Hire a consultant to
inventory and map special interest flora District-wide and conduct gaff training on the
results. Coordinate mapping and GIS database development with Planning department staff.
2. Seed increase program—Continue to develop a"District" seed propagation program to
ensure an endemic seed source for restoration projects. Collect additional native seed for
grower to meet District's requirement of 2,000 pounds of seed annually. Establish collection
sites, schedule staff training, and ensure proper storage, labeling, and documentation of
collected seed. Work with the Volunteer Programs Coordinator to organize seed collection
workdays.
3. Invasive non-native plant removal and monitoring -Restore native habitats by removing
invasive non-native species as a first phase of restoration. Continue to work with field staff
to develop a treatment schedule and monitoring protocols for various invasive non-native
plant populations identified in the Invasive Exotic Plant Inventory. Work with Volunteer
Programs Coordinator to organize volunteers projects at priority sites. Continue monitoring
the effect of invasive non-native plant removal at Pulgas Ridge and Mills Creek Preserves.
4. Wildlife surveys—Cooperate with regional efforts to survey specific wildlife species. Work
with field staff to establish schedules for bluebird, deer, mountain lion, and red-legged frog
surveys. Coordinate volunteers to monitor bluebird nest-boxes at Fremont Older, Rancho San
Antonio and Windy Hill Open Space Preserves. Summarize results and report to local
Audubon Society.
5. Creeks and Springs/Pond management—Evaluate water quality and physical attributes of
ponds to determine management needs to sustain viable pond habitat. Continue to monitor
habitat improvements of Cherry Springs Pond at Rancho de Guadalupe and assess the
potential of increasing habitat values for the red-legged frog.
6. Master plan support—Provide support to the Planning Department during the development
of the La Honda, Bear Creek Redwoods and Sierra Azul Open Space Preserves master plans.
Work with Planning Department on the natural resource elements of the plans, including
mapping the vegetation and defining the resource management objectives within each
preserve.
7. Redwood Forest Monitoring at Bear Creek Redwoods Open Space Preserve—Evaluate the
current monitoring practices and make changes if needed.
Page 19
PUBLIC AFFAIRS DEPARTMENT
Programs
A. General Public Information and Outreach
B. Legislative, Funding, and Organizational Relations
C. Community Programs
To Implement the
BASIC POLICY OBJECTIVE:
The District educates and makes clearly visible to the public the purposes and actions of the
District, and actively encourages public input and involvement in the District's decision-making
process and other activities.
General Department Emphasis for 2002-2003
Maximize the general public's awareness and understanding of the District, its goals, and its
activities, employing a variety of means and methods to reach all communities served and all
other target audiences with District information; implement the top priorities of the District's
legislative plan; maintain and enhance the District's environmental education facilities and
curriculum; recruit and train new volunteers, while maintaining existing programs and volunteer
involvement, and develop a long-range plan to maximize public participation in District
programs; provide District materials and information regarding a proposed coastal annexation to
potentially interested officials and members of the public, both in the San Mateo County
coastside communities, and within the existing District,to ensure full knowledge and
understanding of the District, its programs and activities.
Staff Resources
(Regular, full-time positions, unless otherwise indicated)
Public Affairs Manager
Community Programs Supervisor
Public Affairs Specialist
Volunteer Programs Coordinator
Docent Programs Coordinator
Administrative Assistant
Interpretive Aide (2/3-time)
Public Affairs Intern (part-time)
Community Programs Aide(summer only: events, etc.)**
The Community Programs Aide position is the new title of the former Special Events Aide.
Page 20
2002-2003
General Public Information and Outreach Program
Objective
To generate additional support among opinion leaders, key policyrnakers, and the general public
for District acquisition and preservation projects, including coastal annexation, by increasing the
positive perception and awareness of the District's mission, objectives, accomplishments,
programs, and effective management of public lands and financial resources.
&-y Projects
1. Support Coastal Annexation/LAFCo Process—Develop, with the coastal team, a
comprehensive outreach plan to support the application and LAFCO processes. Design
presentations and develop collateral materials; schedule, and present at reporter briefings and
editorial board visits; seek and obtain key endorsements; assist with public hearings as
needed. Continue to provide District materials and information to the San Mateo County
coastside communities to increase their knowledge and understanding of the District, its
programs, and activities. Participate in at least one key coastside community outreach event.
2. Coordinate all Aspects Required to Produce a District Book-Provide support to author;
obtain staff, Board and others' participation; transcribe key oral histories; edit manuscript;
create, obtain, and assemble appropriate graphics and photographs; work with
designer/typesetter, cover artist, and coordinate with publisher. Develop a promotional plan
for the book.
3. Make Improvements to Web Site—Redesign home page; organize all files on server;
ensure consistency and functionality throughout site; create coastal annexation section; make
other most critical improvements; and develop maintenance plan and posting protocol.
4. Plan and Organize District's 300' Anniversary Celebration Activities,and Develop
Associated Materials/Publications -Work with Board Legislative and Public Affairs
Committee(LFPAC)to develop a 30-year anniversary celebration plan. Coordinate staff
and other key participants for planned activities.
Other Projects and Activities
1. Continue to train, develop, and build leadership and teamwork among staff.
2. Meet with LFPAC in winter to discuss a possible Visitors' Satisfaction survey.
3. Make the Natural Resources Database(NRDB) Available for Public Use—Publicize the
District's innovative and valuable information tool to sister agencies and the public;
encourage sister agencies' participation in augmenting the number of species identified.
Integrate NRDB into District web site; if feasible and budgeted.
4. Develop Public Affairs protocols and provide media and public communications training
for all staff/interested Board members.
Page 21
5. Complete production of the District"Good Neighbor brochure for distribution to property
owners with land adjoining District preserves.
6. Continue to assist the Planning and Operations Departments to educate the public regarding
appropriate and lawful preserve and trail use, modifying and updating publications to
conform to policy or planning changes, as needed, and responding to associated public and
media requests for information.
7. Maintain responsiveness to media, and promote regular media coverage of District
activities and accomplishments. Arrange editorial board visits and reporter briefings; place
pro-active, positive feature stories and work to place editorials, where appropriate.
8. Continue to work with the Planning Department to create new site maps for preserve
brochures, and continue updating, producing, and distributing existing site maps,
brochures, and other collateral materials. Incorporate new GIS information to render
topographic and other information more user-friendly for the public.
9. Maintain and maximize the schedule of community presentations and displays, involving
managers, Board, and staff in these presentations. Participate in the peninsula's Earth Day
festival.
10. Continue providing public affairs services to other programs, i.e., attendance and input at
meetings, press releases, flyers, displays, mapping, media liaison, etc,
11. Implement a new, sustainable system to maintain and update the District's web site on the
Internet.
12. Continue to produce the District's quarterly newsletter, Open Space Views, and continue to
update its mailing list; continue mailing to coast-side residents.
13. Publish a District 2001-2002 Annual Report.
14. Create a new District exhibit for display.
Page 22
2002-2003
Legislative, Funding.and Organizational Relations Program
Objective
To carry out the high priority elements of the District's legislative plan and to inform other
public agencies and private organizations about the District's activities and goals.
Key Project
1. Coastal Preservation Effort—Work with the Planning Department, consultants, other
staff, and LAFCo representatives toward the proposed District expansion to the San
Mateo County coast, and all related tasks and activities to include possible future funding
measures. Seek endorsements of annexation by opinion leaders.
2. Other Lobbying Efforts—Work with the General Manager and the District's
Sacramento lobbyist to preserve current and future state funding for the District, and to
carry out elements of the District's legislative plan.
3. Sponsor Legislation—Work with the District's legislative advocate and with legislators
and their staffs to sponsor and support the District's high-priority legislation from the
Board-approved Legislative Plan.
4. Regional Funding—Work with the Bay Area Open Space Council and others to develop
and/or support potential regional, state, or other alternative funding mechanisms, such as
Proposition 40.
Other Projects and Activities
1. Continually review and, working with legal counsel, analyze legislation, determine
recommended District positions on bills, and take appropriate action, if any, on bills.
2. Work with legislators, legislative committees, state and federal administrators, other
agencies, private organizations and interested citizens to provide information and to lobby
regarding state legislation and specific local issues.
3. Support federal, state, or local legislation that will benefit the District.
4. Provide support and services for specific District projects requiring legislative support, such
as grant applications and regional and state awards.
5. Plan and conduct VIP. tours for Santa Clara County and San Mateo County, and invite
elected officials and representatives of sister agencies.
6. Work with members of Congress to develop and implement a strategy to obtain Federal
funding toward clean up of the former Almaden Air Force Station at Mt. Umunhum in the
Sierra Azul Open Space Preserve.
Page 23
7. Maintain contact with and exchange information with other organizations and agencies.
Cooperate on special projects, such as a regional Bay Area Open Space Council regional
forum, and participate in special events such as conferences and seminars, to keep District
staff and Board informed of current issues.
8. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee,
and work as needed to develop District positions on and involvement in statewide open space
issues.
9. Provide a District presence in key legislative activities, meetings, and conferences in
Sacramento, directly or with the District's legislative advocate.
10. Hold a Bear Creek Redwoods Open Space Preserve celebration/ceremony; honor and thank
all partners and participants in its acquisition, planning, and management.
Page 24
2002-2003
Community Programs
Objective
To encourage active public participation in the maintenance, restoration, and protection of the
District's natural resources, and provide cultural, historical, and environmental education
opportunities to the public.
Key Projects
1. Community Programs—Develop a long range"Community Programs Plan," establishing a
vision supporting the District's Mission of, "...protect[ing] and restoring] the natural
environment; and providing opportunities for ecologically sensitive public enjoyment and
education." through the year 2005. The plan will support, expand, and strengthen current
volunteer, interpretive, environmental education, and community outreach programs whose
purpose is targeted at operation and community needs. The plan will aim to strengthen
community support for the District through new and existing quality community programs.
2. Design of and Docent Training for Short-Courses —Design single-subject "short courses"
for prospective volunteers who want to participate in the docent program, and have time
restrictions or are only interested in a particular subject. These volunteers will be limited to
leading activities related to the short courses they have completed. The earthquake geology
short-course will be taught to new docents in Fiscal Year 2002-2003 and may be expanded to
include the Windy Hill Open Space Preserve. Meanwhile, work will begin on a Picchetti
interpretive short-course.
3. Environmental Education —Incorporate State educational standards into Spaces and
Species curriculum. Train and retain new outdoor education leaders to meet the increasing
demand for field trips at Skyline Ridge Open Space Preserve. Provide ongoing training
opportunities for current outdoor education leaders. Review teacher survey results, and
investigate methods of removing barriers to participation in District environmental education
programs and field trips by under served community groups.
4. Daniels Nature Center—Continue repair of nature center systems and displays within
budget constraints. Open the nature center to the public on weekends April to November.
Work with exhibit designer to develop seasonal displays for the exterior exhibit case and
accomplish other exhibit improvements with the remainder of the $12,000 grant from
Peninsula Open Space Trust.
Other Projects and Activities
1. Adopt and distribute the newly revised Volunteer Handbook.
2. Revise volunteer brochure.
3. Recruit and train docents and other volunteers, and provide public information about
volunteer programs, projects, and events through regular newsletters. Orient new
Page 25
Community Outreach Volunteers to help District expand outreach presence. Continue to
emphasize recruitment for Crew Leaders and Outdoor Education Docents as needed.
4. Coordinate monthly volunteer service projects and short- and long-term special request
volunteer projects. Conduct an "Earth Day/Trail Days" event.
5. Conduct a broad range of public interpretive programs on open space preserves,
encouraging docents to conduct programs at less-utilized preserves. Develop plan for
popular spring wildflower series to ensure adequate docent coverage, parking, etc.
Consider special (reservation-only) program for Mothers' Day wildflower tour.
6. Coordinate the volunteer trail patrol program, and provide ongoing training for trail patrol
volunteers and docents.
7. Maintain the artifacts and furnishings in the historic Grant Cabin.
8. Provide leadership training to field staff assigned to work with volunteers.
9. Utilize new database of teachers/environmental educators for effective Spaces and
Species/Outdoor Education Docent outreach.
10. Arrange, publicize, reserve spaces for, and work with field staff to support logistics of the
Fremont Older House and Garden Tour on April 14, 2002.
Page 26
ADMINISTRATION DEPARTMENT
Programs
A. Administration
B. Human Resources
C. Legal Services
To Implement the
BASIC POLICY OBJECTIVE:
Administers the affairs of the District on behalf of the public so as to maximize accomplishment
of the goals and objectives of the District within existing financial, legal and other constraints.
General Program Emphasis for 2002-2003
Continue to support the District-wide efforts for improving supervisory, leadership, and
communication skills among all staff, including opportunities for employee input, in order to
enhance employee morale and the District's work environment. Foster staff participation in
carrying out the District's short and long-term goals and objectives. Maintain the District's
viability as an open space acquisition and management agency. Work toward potential
expansion of the District's boundaries to include coastal lands in San Mateo County. Complete
the process to adjust the ward boundaries, following the 2000 census, and facilitate elections for
four Wards.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
General Manager
Assistant General Manager
General Counsel (66.67%time)
Controller(25%time)
Administration/Human Resources Manager
Attorney
Management Analyst—Human Resources
Management Analyst—Administration(vacant)
Senior Administrative Assistant
Senior Accounting Specialist
Administrative Assistant
Receptionist
Network Specialist(70%time)
Accounting Clerk (80%time)
Page 27
2002-2003
Administration Program
Objectiv
To provide overall coordination, direction, and administrative foundation for all District
activities so as to maximize the accomplishment of the Board's policies and directives, to
implement the Action Plan, and to maintain the District's viability as an open space acquisition
and management agency.
Key Prqjects
1. Coastal Expansion— Coordinate the efforts of the Board, consultants, and staff to work
toward completion of the annexation of the coastal lands in San Mateo County. Work
with all departments to examine the timing of the coastal annexation, and a potential
funding measure, and assess the related impacts on staffing and resources.
2. Elections—Complete the process of re-districting geographic wards. Work with Santa
Clara, San Mateo and Santa Cruz Counties on the election process for Wards 1, 2, 5, and
6 for November 2002.
3. Budget Growth Guidelines—Work with Board to standardize budget process and make
recommendation for budget growth guidelines.
4. District Funding—Work to preserve current and future state funding for the District.
Continue to provide multi-year information/scenarios on District's long-term finances,
including bonded indebtedness and cash flow, and to address the need to rely on the
availability of grant funds for major development projects. Pursue alternate sources of
secure additional funding to meet acquisition and open space management needs.
5. Records Management Program—Prepare a plan and begin implementation for
permanent storage, or record destruction, of all District records pertaining to the Public
Records Act. This will include a database showing which records are held by each
department and include a time-line for retention and/or destruction of such records.
Other Projects and Activities
I Continue to foster a management team approach for overall management of the District's
activities.
2. Provide financial management and accounting services, including investment of
temporarily idle funds, compliance with Government Accounting Standards Board-34,
and other procedural updates including purchasing procedures.
3. Perform administrative and legal obligations as required by State law.
4. Oversee coordination of equipment/infrastructure needs at the main office.
5. Update Action Plan; coordinate program evaluations for Action Plan progress.
Page 28
6. Prepare, monitor, and revise annual budget, as necessary. Coordinate Administration and
Budget Committee meetings.
7. Coordinate preparation and distribution of all materials for Board's regular and special
meetings.
8. Involve the Board of Directors in planning of the annual special Board meeting to be held
as part of Board's Good Neighbor Policy.
9. Administer and update various risk management components.
10. Monitor the ongoing procurement policy for the purchase of recycled and alternative
paper products and other office supplies.
11. Continue to upgrade the District's network computer system to increase efficiency and
reliability; expand day-to-day technical support to include both field offices; and continue
to assess system, develop resources, and manage technological change and
improvements.
12. Work with other departments to continue to consolidate and coordinate the I 5-plus
databases that contain information that is shared by multiple departments.
13. Develop and maintain Board and staff orientation manuals.
Page 29
2002-2003
Human Resources Program
Objectiv
To provide coordination and direction for human resources activities so as to enhance the overall
quality and effectiveness of the District's work environment for all employees of the District.
Key Projects
1. Workplace Enhancement Plan—Continue to coordinate, monitor, and support the
Workplace Enhancement Plan activities. The Plan consists of methods for improving
communication among all employees and management staff, increasing employee input;
enhancing management, supervisory, leadership, and communication skills; and establishing
a greater emphasis on people management versus task management.
2. Personnel Policies and Procedures Manual—Revise and update the Personnel Policies and
Procedures Manual for Board approval in order to establish and/or clarify hiring procedures,
exempt status policies, and other areas as needed.
3. Performance Standards—Review and assess the newly implemented supervisory and
performance standards.
4. Negotiations—Participate and support the negotiating team for renewal of the S.E.I.U.
contract.
Other Projects and Activities
1. Plan and conduct recruitment processes for all position vacancies in order to fill vacant
positions as soon as possible. Ensure consistency in hiring procedures. Provide a
comprehensive new employee orientation for all new employees.
2. Administer compensation and benefit programs for all employees. Monitor programs to
insure they are cost-effective and competitive in the labor market.
3. Provide human resources support and employee or labor relations services to all departments.
Continue to coordinate and participate in labor/management meetings with union staff and
stewards. Maintain positive and productive working relationships with S.E.I.U. Local 715
and non-represented employees.
4. Assess training needs, identify training resources, and schedule in-house training programs as
needed to develop and improve leadership, management, supervisory, communications skills,
and risk management skills.
5. Coordinate, plan, and organize the annual staff recognition event on behalf of the Board.
Oversee the staff activities("Fun") committee. Coordinate and plan other staff events as
needed.
Page 30
6. Promote and oversee the District's safety program.
7. Research and find a system to integrate existing IMS databases with applicable payroll
functions to eliminate duplicate processes.
Page 31
2002-2003
Laal Services Program
ive
To provide timely legal services to the Board and to all District Departments; to advise and assist
the Board and staff in developing and implementing District policies, regulations, and
ordinances, and in accomplishing District projects in accordance with law.
Key Projects
1. Real Property—Provide legal advice concerning District real property matters, including
acquisition, disposition, title and encroachment issues, easement issues, permits to enter
District land, and preserve maintenance issues. Anticipated major projects: hMSD y.
R4WW(litigation concerning encroachment at La Honda Creek OSP); resolution of
encroachments at Bear Creek Redwoods Open Space Preserve; adoption of a permit fee
policy to recoup costs for issuance of permits to enter or use District land; assist in
development of procedural manual for staff use in resolving encroachments.
2. Risk Management—Process and monitor current claims and litigation against the District;
improve risk management procedures; represent District's interests in insurance coverage
matters; provide oversight of matters handled by outside counsel. Anticipated major
projects: Marquez v. WQSD (litigation concerning rope swing accident at Thornewood
Open Space Preserve); Guadalupe River Watershed mercury NRDA process.
3. Human Resources—Assist in carrying out labor relations functions; provide legal advice
on personnel matters. Anticipated major projects: Revise and update District's Personnel
Policies and Procedures Manual; assist in negotiations of successor agreement to current
Memorandum of Agreement between the District and S.E.I.U. Local 715; assist in
implementing the legal aspects of Workplace Enhancement Plan.
4. San Mateo County Coastal Expansion —Anticipated major projects: Provide advice
concerning legal requirements applicable to coastal annexation, particularly in the LAFCO
and California Environmental Quality Act (CEQA) process; review Environmental Impact
Report and LAFCO application documents.
5. Operations—Advise on the update of the Field Operations Manual.
Other Projects and Activities
1. Assist Administration to revise the District's vendor and bidding policy to reflect changes
in legislation and to improve clarity and ease of use.
2. Provide legal research concerning historic parcels and chains of title to assist in resolving
real property issues or in support of Planning and Acquisition projects.
3. Provide advice concerning legal requirements applicable to public agencies such as the
Brown Act, conflict of interest laws, election law and the California Environmental Quality
Act. Page 32
4. Assist Departments in bidding processes and contract administration for public works and
professional services contracts.
5. Prepare and review District legal documents such as contracts, resolutions, and leases.
6. Represent District's legal interests in relation to other government agencies.
7. Advise District on court rulings and legislation affecting the District and on legislation
proposed by the District.
Page 33
Regional Open F 'ice
R-0246 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-06
March 27, 2002
AGENDA ITEM 2a
AGENDA ITEM
Approval of Fiscal Year 2002-2003 Budget Recommendations
2002 ADMINISTRATION AND BIME—I COMMITTEE'S RECOMMENDATION
Approve the proposed fiscal year 2002-2003 budget and recommendations described below and as presented
in the following staff report(see Report R-02-47).
DISCUSSION
The charge to the Committee was to review the proposed budget to determine whether it reflects a realistic
view of projected income and the planned work program for the coming fiscal year. In addition, the
Committee was to review and revise, if necessary, the growth guideline for operating expense growth and
cap on capital improvements, assuring that the 2002-2003 budget is in alignment with the new proposed
guidelines. Furthermore, the Committee was to review and revise the definition of Capital Improvements
and review and update the"Duties and Responsibilities" of the Administration and Budget Committee(see
Attachment Q.
The Committee met ten times with the General Manager, various department managers, and staff to review
the proposed budget by department. The review included consideration of proposed changes to the Action
Plan, the Planning Work Plan, the Resource Management Work Plan, the Operation's Five-Year Equipment
Schedule, the Five-Year Operations Staffing Plan, and previous years' budgets, expenditures, and
projections. The Committee also reviewed the proposed change from commercial insurance coverage to
participation in a joint powers insurance authority for the District's liability and property damage coverage.
The insurance premium savings to the District is in excess of$200,000 for the first year and allows the
District to add automobile physical damage coverage, which the District did not previously carry because it
was not cost effective. Finally, the Committee looked at adding an additional deferred compensation 401(a)
plan which, if adopted, would offer additional deferred compensation opportunities for employees at no cost
to the District.
The proposed budget for fiscal year 2002-2003 totals $42,344,484, which includes $8,048,202 for adjusted
operating expenses, $1,377,029 for capital projects, $25,000,000 for land purchases, $7,289,568 for debt
service, and $441,020 for coastal annexation activities(which have been determined to be outside the
Operating Budget guideline). Salary adjustments are included at an overall 5 point(5.1 %)increase. There
are no new positions, only an increase in part-time hours for the Interpretive Aide and Community Programs
Aide positions in the Public Affairs Department. This budget represents a 7.1% increase in operating
expenditures over the fiscal year 2001-2002 budget.
Capital Improvement Budget
In March 1999, the Budget Guideline for District Operating Expenses and Capital Improvements was
adopted. The cap for lic access facilities is $500,000, and for field staff and administrative facilities is
U'Mb Distel Circle - Los Altos,CA 94022-1404 * Phone:650-691-1200
Fax:650-691-0485- E-mail:mrosd@openspace.org * Web site:www.openspace.org ftmai 8,V
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
R-02-46 Page 2
$150,000. This guideline is based on a 5-year average. This year, the Committee agreed with staff that the
definition of a capital improvement project should include any planning, feasibility, engineering, or design
study related to an individual project or to a program that is implemented through individual projects, such
as a master plan. See attached Definition of Capital Improvement Program (Attachment B).
The Committee is satisfied with this year's proposed $1,377,029 capital improvement budget, which
includes$941,029 for public access facilities and planning projects, $25,000 for unanticipated capital
improvements, and $411,000 for improvements to staff facilities. The net Capital Improvement Program
(CIP)budget amount after grants is $1,027,370, which is under the combined $650,000 CIP budget
guideline for both categories when averaged over five years.
Budget Q[qwth Guidelines
On September 28, 1994, the Board initially approved the target average 6% growth guideline for District
operating expenses(see Report R-94-100). Operating expenses were defined to include salary and benefits,
services and supplies, and fixed assets. The cost of capital improvements relating to public access and staff
facilities was excluded from the operating expenses growth guideline. Certain non-routine, large-scale
projects that have a cumulative expense of over$100,000 may also be excluded from the guideline. The
guideline was implemented during lean tax revenue years and was designed to be a target average allowing,
for example, one year to be 5% and the next year to be 7%.
The Committee reviewed the growth guideline almost annually since 1994, and made adjustments to the
Guideline in fiscal years 2000-2001 and 2001-2002. Those adjustments involved the operation and
management of Rancho San Antonio County Park, major increases in overall staffing in recent years, and an
adjustment to the compensation plan as a result of a comprehensive compensation study. Other adjustments
involved excluding expenses for the Property Management Program and master planning expenses(which
have now been included in the definition of the capital improvement program).
The Committee discussed the growth guideline at many of its ten meetings and reviewed numerous graphs
and charts provided by staff, including revenue vs. expense graphs, Consumer Price Index graphs, and
graphs showing the budgeted expenses and actual expenses in relation to the growth guideline. It is of
particular interest that the District's actual annual expenditures have consistently come under budgeted
expenses. However, this year even the actual annual expenditures will exceed the guideline as it is currently
written.
During the review of information, a significant relationship between operating expenses and tax revenue
became apparent and is recognized as an important factor in the District's ability to secure favorable public
financing. Therefore, an attempt has been made to redefine a budget growth guideline that maintains this
relationship but is not linked so directly that the District's ability to responsibly manage its lands could be
seriously impacted by large swings in tax revenues. The new growth guideline is recommended for adoption
(Attachment A).
Controller's Report
Controller Mike Foster met with the Committee and presented a financial review of fiscal year 2001-2002; a
review of the fiscal year 2001-2002 tax revenue versus budget, the fiscal year 2002-2003 tax revenue
estimate, and projections for revenue, debt service, and cash flow over the next ten years. The District's
property tax income will be increasing (estimated at 8% over the current year), but is expected to decrease
R-0246 Page 3
in subsequent years, as the lag in the economy is reflected in the real estate market. The projected income
and available cash are adequate to cover budgeted debt service, operating expenses, preserve development,
reserve requirements and new land acquisition. No new financing is proposed in this budget.
State Budget Deficit
One concern that must be noted is the state budget d6ficit, which is currently being reported at $16 billion.
The"May revise" from the Department of Finance will give a more accurate and up-to-date analysis of the
state budget shortfall. In the past, especially in the early 1990's, the state backfilled a similar deficit by
shifting property tax(ERAF)from local agencies. While a further property tax shift from local agencies
does not seem to be the direction that the Governor and the legislature are currently taking, it is important
for the District to be especially prudent until the state budget is approved. The state budget is due by June
30, 2002, but because of these financial difficulties this matter may continue until August or early September
(as has happened before). The Committee is not currently recommending any budget reductions; however,
it stands ready, willing and able to work with staff in the event of a"catastrophic" loss of District property
tax income. The Committee does believe that it would be prudent to delay the Board Appointee's
evaluations and consideration of corresponding salary adjustments until after adoption of the state budget.
RECONQVIENDATIONS
The Administration and Budget Committee recommends that the Board:
1. Approve the proposed fiscal year 2002-2003 budget including salary and benefit increases.
2. Adopt the new growth guidelines— See Attachment A.
3. Adopt the revised definition of Capital Improvements(public access facilities and staff facilities)that
includes master planning projects— See Attachment B.
4. Adopt the revised "Duties and Responsibilities- Administration and Budget Committee," which reflects
current practices— See Attachment C.
5. Direct the ad hoc Board Appointee Evaluation Committee to evaluate and review salary for the General
Manager, Controller, and Legal Counsel after the state budget is adopted.
6. Direct staff to present the proposed additional deferred compensation(401(a)) plan to the full Board for
future consideration.
7. Direct the Committee to review the fiscal year 2001-2002 actual versus projected expenditures after
completion of the audit. Midway through the fiscal year, review the fiscal year 2002-2003 Budget and
expenditure status, and meet with the Controller for a review of the District's financial status.
Prepared by:
K. Nitz for the Administration and Budget Committee(Directors Cyr, Siemens, and Nitz)
L. Craig Britton, General Manager
Sally Thielfoldt, Administration and Human Resources Manager
Contact person:
Ken Nitz, Chair-Administration and Budget Committee
ATTACHMENT A
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Budget Growth Guideline for Operating Expenses- April 2002
Operating expenses include salaries and benefits, services and supplies, and fixed assets associated
with the administration of the District's five programs. Expenditures for land acquisition, property
management, special projects, and capital improvements, including master planning are considered
outside operating expenses.
It is recommended the guideline be renamed Budget Growth Guideline for Operating Expenses and
restated as follows:
1) This guideline is intended to cover regular operating expenses for the District's five
major programs and includes periodic operating expenses such as large printing
projects, election expenses, minor repairs from natural disasters, normal staff increases,
and program and salary reviews.
2) Operating expenses will be tracked and, generally, should not exceed seven percent
growth from one year to the next provided, however, the Administration and Budget
Committee recognizes that, since this is a guideline, overbudgeting and underbudgeting
may occur and an effort be made to balance growth from one year to the next.
3) Operating expenses may on occasion, exceed seven percent in years when tax revenue
growth is anticipated to exceed five percent and the ratio between proposed operating
budget and projected tax revenues is below fifty percent. Growth in operating expenses
may not be more than two percent higher than tax revenue growth in any one year and
may never exceed ten percent.
4) The budget growth guideline can be adjusted when it is significantly impacted by
changing conditions, such as a major shift in program goals. Ongoing expenses
associated with managing lands within the proposed coastal annexation area, would be
an example where the baseline could be adjusted if annexation is approved and the plan
is implemented.
5) Certain non-routine large-scale projects that have a cumulative expense of over $50,000
may be excluded from the guideline. These large-scale projects may or may not result
in major shifts to programs. Examples include preserve master planning, coastal
annexation study and recovery from a major natural disaster.
See attached graph which shows a ten year scenario based upon this guideline.
Midpeninsula Regional Open Space District Budget Growth Guideline
ah
1) Use Mike's rojected tax revenue,as above
IN
ji
6
v
Tax Growth as Presented in 3/3/02 Controller's Report
Year 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12
Tax Growth 8% 2% 2% 2% 5% 5% 5% 5% 5% 5%
Budgeted Exp Growth 7.2% 7.0% 7.0% 7.0% 7.0% 7.0% 7.0% 7.0% 7.0% 7.096
Exp/Rev(Bud) 43% 45% 48% 50%1 _ 51% 5 2%1 53% _ 54°k 55% 56%1
Exp/Rev(Act) 41% 43% 45% 48% 48% 49% 50% _'
Tax Rev 18,593 18,965 19,344 19,731 20,718 21,753 22,841 23,983 25,182 26,441
Budgeted Exp 8,057 8,621 9,224 9,870 10,561 11,300 12,091 12,938 13,843 14,812
Actual Exp 7,654 8,190 8,763 9,377 10,033 10,735 11,487 12,291 13,151 14,072
Result:Expense growth never goes above 7% because tax growth never goes above 5%
ArrACIEMZNT B
Proposed Definition of a Capital Improvement Program
December 20, 2001
A capital improvement project is defined as a major, nonrecurring expenditure that
exceeds$10,000 and includes one or more of the following:
1. Any construction of a new facility(e.g. a public building, trails and roads, staging
area, or the like) or an addition to, or extension of, such a facility.
2. Any demolition of structures or facilities to eliminate environmental,health and
safety hazards or to prepare a site for future public access.
3. A nonrecurring rehabilitation (i.e. something which is infrequent and would not be
considered annual or recurrent maintenance) or major repair of all or part of a facility,
building or its grounds.
4. Any planning, feasibility, engineering, or design study related to an individual capital
improvement project or to a program that is implemented through individual capital
improvement projects.
The District's capital improvement projects are budgeted in four separate programs that
when combined form the Capital Improvement Program:
1. Public Access Facilities—capital improvements that include such items as structures,
trails and roads, staging areas, signage, and fencing on the District's preserves.
2. Planning Projects—Master Plans, Resource Management Plans, and resource
inventories and studies used to prepare such plans.
3. Unanticipated Capital Improvements—improvements that may be necessary for
properties acquired during the next fiscal year, or for emergency projects
(demolitions,barriers, signs, etc.). The Unanticipated Capital Improvements budget
is $25,000 per year. (The Land Acquisition program will not provide funds for
unanticipated capital projects.)
The combined budget for Public Access Facilities, Planning Projects and
Unanticipated Capital Improvements is subject to the $500,000 per year guideline
averaged over a five-year period.
4. Staff Facilities—capital improvements to District offices, maintenance and operations
facilities, and employee housing.
The guideline for improvements to Staff Facilities is $150,000 per year averaged over
a five-year period.
ATTACHMENT C
Duties and Responsibilities
Administration and Budget Committee
ComWsitio —Board Treasurer and two other Board members, normally appointed at the first
meeting in January. Appointed annually.
Budget Responsibility
I. Review, on behalf of Board, proposed budget prepared by staff for forthcoming fiscal
year.
2. Review any special charges for the Administration and Budget Committee adopted by the
Board.
3. Select committee member at initial budget meeting to serve as chairperson for the
committee and a committee member to write the Administration and Budget Committee
report.
4. Select meeting times/dates for Administration and Budget Committee meetings to review
proposed budget materials.
5. Review Committee's expectations and input regarding particular budget data,topics of
special interest, format and presentation and/or the other items of particular interest to
committee members. Get Board sanction to have staff prepare special materials or
studies.
6. Establish a salary review schedule for the General Manager, Legal Counsel, and
Controller.
Recommend to Board what Board appointee salary survey data and other information is
required of General Manager, Legal Counsel, and Controller.
7. Review Board changes to the preliminary Action Plans for the upcoming year and the
proposed budgets, including line item budgets, for the coming fiscal year for:
• Open Space Acquisition Department
• Planning Department
• Operations Department
• Public Affairs Department
• Administration Department
Pagel
ArrAcmcgw C
8. Open Space Acquisition—Enterprise Subprogram
.
Review three years of data(actual income—actual expenses; current fiscal year's
budgeted income—projected income—budgeted expenses—projected expenses; and
forthcoming fiscal year's proposed income and proposed budget expenses).
9. Operations Department
a. Review proposed five-year major capital equipment budget.
b. Review five-year staffing plan.
10. Planning Department
a. Review capital improvement budget and conformity with guidelines.
b. Review Work Program conformity with budget.
C. Review 5 year Capital Improvement Program.
11. Review Controller's Report
a. Review projected percentage change in property tax revenue that District's
Controller computes on basis of data from county assessors' offices.
b. Look at long-term cash flow projections and potential borrowing if warranted.
12. Review conformity of overall budget with guidelines and other related budget policies.
13. Review salary and fringe benefit data for District's non-represented employees.
14. Prepare Administration and Budget Committee report for distribution to the Board with
the proposed budget. Present Administration and Budget Committee report to Board of
Directors in conjunction with stafT s presentation on the proposed budget.
15. After books are closed for the prior fiscal year, review actual versus projected
expenditures.
16. Perform a mid-year budget review including a review of the Controller's mid-year report.
Adopted by the Board of Directors
March 27, 1991
Revised February 4, 1999
Revised February 2, 2000
Revised March 11, 2002
Page2
Regional Open � ce
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-47
Meeting 02-06
March 27, 2002
AGENDA ITEM 2b
AGENDA ITEM
Adoption of Budget for Fiscal Year 2002-2003
GENERAL MANAGER'S RECOMMENDATIONS
1. Approve a five-point (50/o) salary adjustment for the represented, office, supervisory, and
management staff.
2. Adopt the attached Resolution approving the budget for fiscal year 2002-2003 and the
amendment to the Classification and Compensation Plan reflecting the five-point salary
adjustments and one classification amendment deleting Seasonal Interpretive Aide and
replacing that class specification with Interpretive Aide.
DISCUSSION
The proposed budget for the 2002-2003 fiscal year was presented for initial review at your March
13, 2002 meeting (see Report R-02-37). The proposed budget is being presented again for your
final consideration and approval. The following changes have been made since the initial
presentation. The insurance premium amounts were adjusted down to reflect the new California
Joint Power's Insurance Authority program from the original projected premium of$386,023 to
the new program premium deposit of$123,756. With the proposed savings in insurance costs,
staff re-evaluated some areas that were cut to keep the operating budget growth at less than 10%.
Staff then reinstated some possible salary saving projections as a result of expected vacancies
($20,000), training and conference monies ($5,000), and some projected fuel-cost savings
($5,000). Other minor adjustments or corrections were made, including the addition of$3,000 to
Administration's fixed asset account to have the phone-line room reorganized and the telephone
and data cables placed in cabinetry. The proposed $42,344,484 budget breaks down as follows:
Land Purchases $25,000,000
Debt Service 7,289,568
Operating Expenses 8,048,202
Property Management 97,665
Public Access Improvements 966,029
Staff Facility Improvements 411,000
Other Special Projects 91,000
Coastal Annexation 441,020
330 Distel Circle • Los Altos, CA 94022-1404 Phone: 650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org fa=• OFREE"
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko, Larry Hassett,Kenneth C. Nitz • General Manager:L.Craig Britton
R-02-47 Page 2
A summary of each Department's budget is included in Attachment I (Fiscal Year 2002-2003
Proposed Budget, By Department)
As noted in Report R-02-37, the proposed budget presented at your March 13 meeting included
the scheduled five-point (5%) salary adjustment for employees represented by S.E.I.U. —Local
715; a proposed five-point (5%) salary adjustment for office, supervisory, and management staff,
and an increase in the hourly rate and hours for the Interpretive Aide position(from seasonal to
permanent part-time). See attached Position Classification and Compensation Plan, which reflects
all of the above changes(see Exhibit B). The new class specification for the Interpretive Aide
position is attached as Exhibit C.
Staff has presented information on the proposed 40 1(a) addition deferred compensation plan to
the Administration and Budget Committee, who have initially agreed to the idea. More
information regarding this plan will be brought to the Board in the next couple of months for
consideration of implementation.
Staff discussed a new growth guideline with the Administration and Budget Committee during ten
meetings and provided graphs including revenue vs. operating expenses, Consumer Price Index
(CPI), and actual/budgeted expenses in relation to the 6% guideline over the past several years.
The outcome of these discussions is a proposal for a new guideline, which is included in the
Administration and Budget Committee's report.
Prepared by:
Sally Thielfoldt, Administration and Human Resources Manager
Contact person:
L. Craig Britton, General Manager
Fiscal Year 2002-2003 Proposed Budget By Department
Attachment I
2001-2002 2001-2002 2002-2003
cquisition Departnwnt Adopted Budget Projected Expmm Proposed Bud et
Salaries and Benefits 329,15( 291,099 382,905
Services and Supplies 110,44( 94,7V 102,920
Fixed Assets 199,65( 195,14( 222,750
Property M�anaem�cnt 110, 108,00( 97,665
Land and Debt 26,056, 19,702,2!4 32,28 1
Total,All Expenses 26,806,31 20,391,20� 33,095;:
Administration Department
Salaries and Benefits 978,80( 968,00� 1,106,205
Services and Su lies 420,80( 360,56 414,51
Fixed Assets 20,95 23,24 28,700
Total,All En?enses 1,420,5" 1,351,82 1,54924201
perations Department
Salaries and Benefits 2,868,15( 2,651,029 3,169,353
Services and SWkfies 920,36( 914,052 892,835
Fixed Assets 317, 312,940 231,500
Total,All Expenses 4,105,514 3A78,0211 4,293,"
Planning De artment
Salaries and Benefits 615,75 598,554 679,898
Services and Supplies 66,35 52,685 38,375
Fixed Assets 13]45 13,705 6,800
Annexation 256,62( 170,423 441,020
Master Planning 129,50( 19,183 93,750
Public Facilities/FEMA 786,80( 316, 872,279
Staff Facilities 469,09q 352,01 411,
Total,All Expenses 1 22 37,474 1,523,1 2,543.129
Public Affairs Department
Salaries and Benefits 408,700 391,8 475,261
1'S'
Services and Su lies 241,025 21566 286.485
Fixed Assets 2,700 2,7 9,700
Annexation 21, 19,3 0
Spoal Projects 1 12, 8, 91,000
Total,All Expenses 685,821 637 J46 862.44
�otals,All Departments 35,355,68� 27,781,674 42,3"A
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ADOPTING BUDGET FOR FISCAL YEAR 2002-2003
The Board of Directors of the Midpeninsula Regional Open Space District does resolve as
follows:
Section One. The budget for the Midpeninsula Regional Open Space District for the fiscal
year 2002-2003 is adopted as set forth in Exhibit A.
Section Two. An adjustment to the New Land Purchases budget category shall be made
to reflect any difference between actual revenue and budgeted revenue.
Section Three. Monies are hereby appropriated in accordance with said budget.
Section Four. Amend the Position Classification and Compensation Plan as set forth in
Exhibit B.
':. 1. ��,
X
EXHIBIT A
Midpeninsula Regional Open Space District
Budget for Fiscal Year 2002-2003
I. Revenues
A. Tax Revenues $18,593,000
B. Grant Income 4,342,000
C. Interest Income 1,170,000
D. Rental Income 757,600
E. Other Income 150,000
TOTAL REVENUES $25,012,600
11. Increase in Reserves ($17,331,884)
III. Expenditures
A. Debt Service
1. Interest $4,277,478
2. Principal 3,012,090
Debt Service Subtotal $7,289,568
B. Salaries
1. General Manager Appointees $4,355,988
2. General Manager 142,127
3. Legal Counsel 88,993
4. Controller 15,000
Benefits $1,186,514
C. Director's F $25,000
Salaries and Benefits Subtotal $5,813,622
D. Services and Supplies
1. Legal Services $75,000
2. Regular Outside Services 67,410
3. Contract Services 764,250
4. Election/Annexation 90,000
5. Library and Subscriptions 10,450
6. Film and Developing 550
7. Rents and Leases 118,750
8. Utilities 122,520
9. Postage 42,220
10. Printing and Duplicating 57,775
D. Services and Supplies(cont'd.)
11. Insurance 98,595
12. Advertising 19,200
13. Maps and Aerials 4,100
14. Private Vehicle Expense 12,350
15. District Vehicle Expense 190,100
16. Business Meeting Expense 14,200
17. Personnel Development 85,675
18. Maintenance/Repair of Equipment 21,050
19. Computer Expenses 38,270
20. Office Supplies/Small Equipment 14,800
21. Field Supplies/Small Equipment 76,200
22. Outside Maintenance Services 284,700
23. Property Taxes and Permits 5,200
24. Communications—Publications 169,600
25. Communications—Special Projects 11,500
26. Visitor Services 28,900
27. Miscellaneous 35,200
Services and Supplies Subtotal $2,458,565
E. Fixed Assets
1. New Land Purchases $25,000,000
2. Appraiser 10,000
3. Site Acquisition Expense 70,000
4. Legal fees 100,000
5. Title Insurance 20,000
6. Acquisition Consultants 2,500
7. Site Engineering 12,500
8. Option Fees 5,000
9. Structures and Improvements 1,283,279
10. Field Equipment 86,500
11. Office Equipment 54,950
12. Vehicles 138,000
Fixed Assets Subtotal $26,782,729
TOTAL OF ALL EXPENDITURES S42,344,484
Page 2
EXHIBIT B
Midpeninsula Regional Open Space District
Position Classification and Compensation Plan
Effective 04/01/2002
Classification Step Range Hourly Range Monthly Range Annual Range
Receptionist/Administrative Clerk 228, 253. $15.737-$20.181 $2,728 - $3,498 $32,732 - $41,977
Interpretive Aide 230. 255. $16.053 -$20.587 $2,783 - $3,568 $33,390 - $42,821
Farm Maintenance Worker 242. 267. $18.089 -$23.198 $3,135 - $4,021 $37,625 - $48,252
Open Space Technician 242. 267. $18.089-$23198 $3,135 - $4,021 $37,625 - $48,252
Administrative Assistant 243. 268. $18,270-$23.430 $3,167 - $4,061 $38,001 - $48,734
Lead Open Space Technician 247, 272. $19.012 -$24.381 $3,295 - $4,226 $39,544 - $50,713
Accounting Clerk 253. 278, $20.181 -$25.881 $3,498 - $4,486 $41,977 - $53,833
Senior Administrative Assistant 251 278. $20.181 -$25.881 $3,498 - $4,486 $41,977 - $53,833
Planning Technician 255, 280. $20.587-$26.401 $3,568 - $4,576 $42,821 - $54,915
Ranger 255. 280. $20.587-$26.401 $3,568 - $4,576 $42,821 - $54,915
Accounting Specialist 258. 283. $21.211 -$27.201 $3,677 - $4,715 $44,118 - $56,579
Network Specialist 258. 283. $21.211 -$27.201 $3,677 - $4,715 $44,118 - $56,579
Docent Coordinator 260. 285. $21.637-$27.748 $3,750 - $4,810 $45,005 - $57,716
Volunteer Coordinator 260. 285. $21.637-$27.748 $3,750 - $4,810 $45,005 - $57,716
Equipment Mechanic Operator 263. 288. $22.293 -$28.589 $3,864 - $4,955 $46,369 - $59,465
Senior Accounting Specialist 263, 288. $22.293 -$28.589 $3,864 - $4,955 $46,369 - $59,465
Open Space Planner 1 265. - 290. $22.741 -$29.164 $3,942 - $5,055 $47,301 - $60,660
Public Affairs Specialist 265. - 290. $22.741 -$29.164 $3,942 - $5,055 $47,301 - $60,660
Real Property Specialist 265. - 290. $22.741 -$29.164 $3,942 - $5,055 $47,301 - $60,660
Maintenance&Construction Supervisor 270. - 295. $21901 -$30,651 $4,143 - $5,313 $49,714 - $63,754
Supervising Ranger 270. - 295. $21901 -$30,651 $4,143 - $5,313 $49,714 - $63,754
Community Programs Supervisor 280. - 305. $26,401 .$33.862 $4,576 - $5,869 $54,915 - $70,434
Land Protection Specialist 280. - 305. $26.401 .$33.862 $4,576 - $5,869 $54,915 - $70,434
Open Space Planner 11 280. - 305. $26.401 -$33,862 $4,576 - $5,869 $54,915 - $70,434
Resource Management Specialist 280. - 305. $26.401 -$33.862 $4,576 - $5,869 $54,915 - $70,434
Support Services Supervisor 280. - 305. $26.401 -$33.862 $4,576 - $5,869 $54,915 - $70,434
Management Analyst 284. - 309. $27.473 -$35.241 $4,762 - $6,108 $57,145 - $73,301
Area Superintendent 290. - 315. $29.164 .$37.415 $5,055 - $6,485 $60,660 - $77,822
Real Property Representative 290. - 315. $29164-$37.415 $5,055 - $6,485 $60,660 - $77,822
Senior Acquisition Planner 290. - 315. $29.164-$37.415 $5,055 - $6,485 $60,660 - $77,822
Senior Planner 290. - 315. $29.164 -$37.415 $5,055 - $6,485 $60,660 - $77,822
Attorney 295. - 320. $30.651 -$39.328 $5,313 - $6,817 $63,754 - $81,802
Public Affairs Manager 300. - 325. $32.215 -$41.339 $5,584 - $7,165 $67,007 - $85,985
Administration/Human Resources Manager 310. - 335. $35.594-$45.675 $6,170 - $7,917 $74,036 - $95,005
Land Acquisition Manager 310. - 335. $35.594.$45.675 $6,170 - $7,917 $74,036 - $95,005
Operations Manager 310. - 335. $35.594 -$45.675 $6,170 - $7,917 $74,036 - $95,005
Planning Manager 310. - 335. $35.594-$45.675 $6,170 - $7,917 $74,036 . $95,005
Assistant General Manager 325. - 350., $41.339 -$53,047 $7,165 - $9,195 $85,985 - 110,339
** Does not include Board appointees: General Manager, Legal Counsel,Controller
The salary range for Seasonal Open Space Technicians is$14.83 to$16.38 per hour with actual individual rate to be determined at time of hire. Range is 20
points below Open Space Technician range.
Salary ranges determined on 40 hour per week basis.
EXHIBIT C
Interpretive Aide
Regular, Part-Time
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the
job.
JOBOBJECTIVES
Under direction of the Community Programs Supervisor, develop and implement
interpretive programs for the public; support Public Affairs staff in providing community
programs and other District events; perform basic custodial tasks and routine
maintenance of the Daniels Nature Center and exhibits; and provide support for District
staff to meet District interpretive needs.
EXAMPLES OF IMPORTANT RESPONSIBILITES
The following tasks are typical for positions in this classification. Any single
position may not perform a//of these tasks and/or may perform similar related
tasks not listed here:
Develop, implement and evaluate interpretive programs such as
natural history interpretive programs for family and youth
Work with other District departments on interpretive project requests
Assist with Special Events
Assist Docent Programs Coordinator with docent scheduling for David C.
Daniels Nature Center
Staff Daniels Nature Center, answer questions related to District
preserves, trails and related natural history
Substitute, as needed, for Outdoor Education Docents leading the Spaces
and Species program
Plan and write interpretive publications and articles for District newsletters
Assist with development of interpretive brochures for various preserves
Midpeninsula Regional Open Space District
Interpretive Aide (Continued) page 2
Assist the Docent Coordinator with docent training and other programs
needs
Assist with Volunteer and Docent events
Assist with operation and maintenance of the David C. Daniels Nature
Center
QUALIFICATIONS
Knowledge of-
California and Bay Area natural history features, flora and fauna
Methods and techniques involved in conveying knowledge of natural systems to children
and adults
Principles of public natural resource interpretation or environmental education;
emphasizing native plant and animal communities, and conservation themes.
Botany, ecology, zoology, or other related biological science
Basic interpretive and scientific research methods
Basic familiarity with audio-visual techniques and media
Use and operation of computers including word processing, spreadsheet, database and
desktop publishing
Group facilitation, public speaking, and public presentation techniques
Ability to:
Apply scientific knowledge, and methods and techniques of interpretation to
Work effectively with the general public
Establish and maintain cooperative relationships with District staff
Perform basic operation and maintenance tasks
M:\DRAFTS\JOB DESCRIPTIOWInterpretive Aide PD 3-02.doc
Midpeninsula Regions. open Space District
Interpretive Aide (Continued) page 3
Communicate clearly and concisely, both orally and in writing
Understand, interpret, and communicate District procedures, rules and regulations
applicable to assigned area.
Operate equipment including a computer using appropriate software; slide projector;
microscope; motor vehicles
Work effectively as a team member
Handle multiple project tasks
Education and Experience Guidelines
Any combination of education and experience that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Education:
Equivalent to completion of the twelfth grade and an AA degree or equivalent
college credit courses in interpretive techniques; environmental education; natural
history; or botany, wildlife management, zoology, or other related biological
science.
Experience:
• Conducting natural history interpretive or environmental education programs
• Leading group activities
• Working with youth and adult populations
• Preparation of programmatic materials
License or Certificate:
Possession of a valid driver's license
Physical Demands and Working Conditions
The physical demands herein are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform these essential job functions.
Environment: Both outdoors and in office environment
M:\DRAFTS\JOB DESCRIPTIOWInterpretive Aide PD 3-02.doc
Midpeninsula Regional Open Space District
Interpretive Aide (Continued) page 4
Mobility: Bending,reaching, climbing, lifting up to 25 lbs., prolonged standing and
walking/hiking
Physical Demands and Working Conditions
Continued
Vision: Visual acuity of up to 20 feet; ability to distinguish colors
Communication:,Speaking and hearing to exchange information
Non-exempt
M:\DRAFTS\JOB DESCRIPTIONSAnterpretive Aide PD 3-02.doc
Regional Open ice
R-02-52
Meeting 02-06 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 27, 2002
AGENDA ITEM 3
AGENDA ITEM
I
Approval of Insurance Coverage for Fiscal Year 2002-2003 at a Total Cost of Approximately$123,756;
Adoption of Resolution Approving District Participation in the California Joint Powers Insurance
Authority's Joint Protection Program of Liability Cover ; and Authorization of Execution of the Joint
Powers Agreement Creating the California Joint Powers nsurance Authority
GENERAL MANAGER'S RECOMMENDATIONS
1. Adopt the attached Resolution approving District participation in the California Joint Powers
Insurance Authority's (CJPIA)Joint Protection Program of Liability Coverage for three years and
authorize execution of the Joint Powers Agreement creating the CJPIA.
2. Approve the CJPIA insurance program for fiscal year 2002-2003 as follows:
A. Joint Protection Program, General and Automobile Liability Protection, including Crime
Coverage, for the period of April 1, 2002 through June 30, 2003 at a cost of$95,000(15-
month coverage).
B. All Risk Real Property Insurance Program for the period of April 1, 2002 through June
30, 2003 at a cost of$7,100.
C. Vehicle Physical Damage Program for a period of April 1, 2002 through June 30, 2003 at
a cost of$11,656.
DISCUSSION
Since its founding, the District has been able to purchase commercial insurance at competitive rates. In
this effort, the District has been ably assisted by its insurance broker, Skip McIntyre, President of Thoits
Insurance. However, due to national economic conditions in the insurance market, especially impacted
by the events of September 11, 2001, commercial insurance rates are rising significantly. Mr. McIntyre
has worked diligently to obtain competitive coverage and has presented a renewal package which would
result in a 20%increase in District insurance rates ($267,000 to $321,807). Note that the original
estimate was a 41%increase which was reflected in the original budget figures. This follows upon a 20%
increase in the District's 2001-2002 insurance premium incurred last year.
Given this prospect, and the need to stabilize District expenditures, particularly in view of uncertainties
regarding the current state budget deficit, staff began looking at other insurance programs that would
provide similar coverage at more competitive rates.
Staff researched various joint powers insurance authorities (JPIAs). JPIAs are a common method by
which public agencies join to create self-funded self-insurance, risk pooling, and commercial insurance
programs. State law provides that a group of public entities may, by a joint powers agreement, provide
insurance for its members by self-insurance,jointly purchasing excess insurance, and sharing in claims
adjustment and administrative costs.
Staff initially inquired into programs such as the JPIA of which East Bay Regional Park District is a
member,and the Bay Cities JPIA, which covers certain peninsula cities. Staff evaluated the California
Association for Parks and Recreation Insurance, a JPIA between California park and recreation districts
and the CJPIA, a larger pool primarily composed of cities.
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org ftmz] O REEST
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz •Genera!Manager:L.Craig Britton
R-02-52 Page 2
Staff is recommending that the District join the CJPIA program. CJPIA represents the largest municipal
pool in the state,is financially strong,provides broad coverage either comparable to or better than the
District's commercial insurance,and will provide full claims adjustment, risk management,and training
to the District. The cost savings will be significant: the District's deposit for the April 1,2002 to June
30,2002 period will be$123,756. This premium deposit covers a 15-month period to match the JPIA
fiscal year and includes auto physical damage coverage which the District did not previously have.
Each year,the pool undergoes a retrospective deposit computation,based on incurred loss. Appropriate
annual adjustments are then made to each member's deposit. It is anticipated that the District's deposit
will increase over time in proportion to losses incurred by the pool, allocated as follows:
The first$30,000 of District loss is charged directly to the District's deposit. Losses from$30,000 to
$750,000 are pooled, based upon each member's share of$30,000 losses compared to the entire pool.
Losses from$750,000 to$5,000,000 are shared,based on each member's share of aggregate member
payroll(which would result in a very small allocation to the District, since its payroll is very small
compared to the pool's aggregate payroll of approximately$300 million). Commercial reinsurance
covers losses over$5,000,000,and,for certain types of claims such as employment practices liabilities,
reinsurance coverage covers losses over$1,000,000. In the event of a substantial increase in any deposit,
payment may be spread over a period of up to five years.
Programs of the CJPIA
The CJPIA was formed in 1977 and has grown to include 80 cities,five joint power authorities,three
special districts,and Los Angeles County. The CJPIA is governed by a Board of Directors consisting of
one elected official appointed by each member agency,which meets annually. (The District would
appoint one Director to serve on this Board.) This Board elects a nine-member Executive Committee
which meets monthly to conduct Authority affairs. The Executive Committee has an advisory City
Manager's Committee that meets monthly. Day to day business is handled by a fulltime staff headed by
an Executive Director, employed by the Executive Committee. Claims administration is provided by a
third-party claims adjuster, Carl Warren and Company, located in Walnut Creek, California.
In addition to pooled funds,the CJPIA has an investment portfolio of$127 million with total assets of
$158 million, as well as commercial re-insurance of approximately$25,000,000 per occurrence.
Controller Mike Foster reviewed the CJPIA financial statements and investment reports and gave a
favorable evaluation of its financial strength and solvency.
New members may join the JPIA upon approval of the CJPIA Board. This requires CJPIAs staff to
evaluate the District, its risk management programs, loss history,and conduct an on-site evaluation.
CJPIA met with District staff and conducted an on-site investigation on March 5,2002. CJPIA staff is
preparing a report recommending approval of District membership for its Executive Committee. Formal
approval requires a two-thirds vote of the members by mail. Staff will have these results at your Regular
Meeting. (In the unlikely event the District membership is rejected, Mr. McIntyre will have commercial
insurance available to provide continuity of coverage.)
A member who enters the CJPIA may not withdraw for a three-year period, so that a member may not
obtain coverage for a loss and then withdraw without fairly pooling losses. After the first three years,a
member can withdraw at the end of any fiscal year upon twelve months'notice.
The CJPIA offers the following programs:
Joint Protection P General and Automobile Liability
$50,000,000 per occurrence
$50,000,000 annual aggregate
R-02-52 Page 3
Environmental Program: $10,000,000 per member
$50,000 per occurrence
PEMay Insurance P All Property and Flood
Replacement cost
The CJPIA also offers Worker's Compensation coverage. District staff will be investigating this program
to determine if it is advantageous to the District. The CJPIA also offers Special Events Insurance on an
as-needed basis.
The CJPIA also offers an Environmental Pollution and Remediation Program of commercial coverage
that will be available July 1,2002. Staff will also be investigating this program to determine if this is
coverage which would be of benefit to the District at a reasonable rate. A preliminary estimate of
coverage in the amount of$10,000 has been included in the fiscal year 2002-2003 Budget given the
possibility that the District may determine that it is in its best interest to join this program.
Conclusion
A team comprised of the General Manager,General Counsel,Assistant General Manager,and
Administration and Human Resources Manager has met with the CJPIA staff and thoroughly investigated
the coverage, services, financial strength,and restrictions of the CJPIA program. It is staff's
recommendation that the District joint the CJPIA. Compared to available commercial insurance and other
available JPIA's, CJPIA provides the broadest coverage with the most reasonable premiums,is
financially strong,and is managed by qualified and experienced professionals. Unlike commercial
insurance,the express philosophy of the CJPIA is to find coverage where possible and to work
cooperatively with all members to reduce risk. Staff believes the CJPIA will provide a sound and cost-
effective insurance program for the District.
Prepared by:
Susan M. Schectman, General Counsel
Sally T'hielfoldt,Administration and Human Resources Manager
Contact person:
Susan M. Schectman, General Counsel
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT,330
DISTEL CIRCLE,LOS ALTOS,SANTA CLARA COUNTY,
CALIFORNIA,APPROVING EXECUTION OF THE JOINT POWERS
AGREEMENT CREATING CALIFORNIA JOINT POWERS
INSURANCE AUTHORITY,AND FURTHER APPROVING
PARTICIPATION IN ITS JOINT PROTECTION PROGRAM
PROVIDING LIABILITY COVERAGE THROUGH SELF-
INSURANCE,LOSS POOLING,AND EXCESS INSURANCE
The Board of Directors of the Midpeninsula Regional Open Space District does hereby find and
resolve as follows:
WHEREAS,pursuant to the provisions of Section 990, 990.4, 990.8 and 6500 of the Government
Code, California Joint Powers Insurance Authority("California JPIA")has been created by a Joint Powers
Agreement;and
WHEREAS, a Joint Protection Program has been developed by said California JPIA pursuant to the
provisions of said Agreement; and
WHEREAS,Article 22 of said Agreement provides for additional members to become parties to the
Joint Powers Agreement creating the California JPIA,after the first year of its operation, and thereupon
enter the Joint Protection Program providing General and Automobile Liability Coverage through self-
insurance and loss pooling; and
WHEREAS,the self-insurance and loss pooling programs of the California JPIA,as well as its
group insurance coverage programs, offer significant advantages to the District in terms of cost,protection,
risk management and loss control advice and assistance, and entering such programs would be and is in the
best interest of the District.
NOW,THEREFORE,the Board of Directors of the Midpeninsula Regional Open Space District
does hereby resolve, order,and determine the following:
Section 1. That the President of the Board of Directors of the Midpeninsula Regional Open
Space District is hereby authorized and directed to execute the Joint Powers Agreement on behalf of the
District binding the District to the terms and conditions of said Agreement.
Section 2. That the District hereby joins the Joint Protection Program of California JPIA,
providing self-insurance and loss pooling for General and Automobile Liability effective April 1, 2002, for
a period of not less than three(3)years.
Section 3. That an Initial Primary Deposit of$18,000 for the period of April 1,2002 through
June 30, 2002,and an initial annual Primary Deposit of$72,000 for the coverage period of July 1, 2002
through June 30, 2003, is approved and the appropriate officers of the District are authorized to pay the
same to the California JPIA.
Regional Open ice
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1
R-02-44 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-06
March 27, 2002
AGENDA ITEM 4
AGENDA ITEM
Authorization to Execute a Contract with Nolan,Zinn, and Associates to Provide Engineering and
Permitting Assistance Services for Routine Culvert Project ierra Azul and El Corte de Madera Creek
Open Space Preserves in an Amount Not to Exceed$31 00,00
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to execute a contract with Nolan,Zinn, and Associates of Santa Cruz in
an amount not to exceed$31,500.00 to provide engineering and resource agency permitting assistance for
the following routine culvert projects:
1. Three culverts at Sierra Azul Open Space Preserve
2. Five culverts at El Corte de Madera Creek Open Space Preserve
DISCUSSION
A number of existing stream culverts on District lands are non-functional and have outlived their useful
life. Staff regularly installs and replaces culverts as part of the District's on-going maintenance program.
Planning and Operations staff recently conducted a prioritization process and identified three priority
preserves with sixteen locations needing modification,repair, or replacement this year. The fiscal year
2002-2003 capital improvement program includes the following amounts for engineering,permitting,and
constructing routine culverts:
- $32,500 at Sierra Azul Open Space Preserve
- $32,500 at El Corte de Madera Creek Open Space Preserve
- $35,000 at Long Ridge Open Space Preserve
To remain on schedule for construction during this summer's dry season, staff now needs to obtain
necessary permits from the state and federal resource agencies charged with oversight of wetlands and
waterways, including the California Department of Fish and Game,the San Francisco Bay Regional
Water Quality Control Board,and, in some cases,the U.S. Army Corps of Engineers. To design the
projects and obtain permits,the District needs technical assistance from engineering and natural resource
experts.
In future years,after issuing a request for proposals, staff anticipates entering into an annual culvert-
services contract with a qualified consultant. As this comprehensive approach requires significant
preparation time from the staff of the Planning and Operations Departments,it was not possible to
implement this year. Rather than deferring the sorely needed culvert projects for another year, staff
recommends following a negotiated approach whereby a proposal is solicited from known qualified
consultants. Staff will carefully review the proposal and request modifications as needed to ensure that
the District receives a fair and appropriate proposal.
330 Distel Circle - Los Altos, CA 94022-1404 - Phone:650-691-1200
Fax:650-691-0485 - E-mail:mrosd®openspace.org - Web site:www.openspace.org *--w ®—
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz - Genera!Manager:L.Craig Britton
I
R-02-44 Page 2
For the culvert projects at Sierra Azul and El Corte de Madera Creek Open Space Preserves, staff directly
solicited a work scope and fee proposal from Nolan,Zinn, and Associates. In reviewing this firm's work,
staff has been impressed with their practical approach,responsiveness,and extensive relevant experience.
They have demonstrated familiarity with resource agency permitting processes,and are able to provide
the comprehensive services requested. In 2001,this firm assisted the District in preparing the resource
inventory for the Sierra Azul Open Space Preserve, developing a preliminary culvert and road assessment
as part of the project. The District would benefit by reusing this firm in the design and permitting stage,
due to their high level of familiarity with the culverts, erosion problems,and maintenance issues at Sierra
Azul. Additionally, staff believes that an economy of scale may be obtained and permitting streamlined
by combining the consulting services for three Sierra Azul culvert sites with five priority locations at El
Corte de Madera Creek Open Space Preserve.
Nolan,Zinn, and Associates has assembled a team of appropriate professionals for the project,and will
coordinate the team's work and contract directly with the District. The other team members will be
subcontractors to Nolan,Zinn. The team's services will generally include identifying the potential
biological resources in the project vicinity,performing hydrologic calculations, and preparing engineering
plans,details,and cost estimates. The team will also assist the District in preparing environmental impact
analysis documents and obtaining resource agency permits. The team will address many complex issues,
including reducing potential erosion and sedimentation.
It is possible that unforeseen scope and fee changes may arise prior to the completion of the project. In,
such instances it benefits the District for staff to respond quickly,allowing the work to proceed smoothly
rather than stopping to await Board approval of minor additional assignments. For this reason, staff
recommends that the Board authorize the General Manager to make future consultant contract additions
up to approximately 15%of the contract amount. This contingency amount will not be applied to the
project unless additional work not included in the original work scope is eventually required. The
requested authorization includes this contingency amount in addition to the consultant's proposed fee.
CEQA COMPLIANCE
The District has concluded that entering into this agreement with an engineering consultant does not
constitute*a project under California Environmental Quality Act(CEQA). Therefore,the recommended
action is exempt from CEQA.
The District's maintenance and construction crews typically implement culvert projects, so no bidding or
further Board action will be required. Consistent with the District's recently adopted CEQA guidelines,
staff will perform an initial environmental assessment under CEQA for each culvert project at the
appropriate earliest opportunity. If the projects are found to be categorically exempt,the Planning
Manager will make the required determination. If it is concluded that a negative declaration is required, it
is anticipated that the negative declaration would fall within the General Manager's authority to approve.
Notification of any CEQA determinations made by staff for these projects will be provided to the Board.
Prepared by:
Sandy Sommer,AIC?, Senior Planner
Contact Person:
Same as above
Regional Open F. Ice
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-49
Meeting 02-06
March 27, 2002
AGENDA ITEM 5
AGENDA ITEM
Authorization to Solicit Bids for the Removal of the Handball Courts to P s the Specimen California
Bay Tree at Rancho San Antonio County Park
GENERAL MANAGER'S RECOMMENDATIONS
1. Determine that the recommended actions are categorically exempt from the California Environmental
Quality Act(CEQA)as set out in this report.
2. Authorize Staff to solicit bids for the removal of the handball courts at Rancho San Antonio County
Park to preserve the specimen California bay tree adjacent to the courts.
DISCUSSION
Background
At your May 24, 2000 meeting, you approved an agreement for the District's operation and management
of Santa Clara Coun 's Rancho San Antonio County Park see Report R-00-13 . As was noted in the
ty ty ( P )
report, the Management Agreement provides for the county to initiate the process for the preservation of
the California bay tree (Umbellularia californica) that is located near the handball courts (see attached
Exhibit A). The bay tree, estimated to be over 200 years old, is under consideration by the American
Forestry Association (AFA) for listing as a Champion or Co-champion tree, based on criteria of tree height
and trunk diameter.
The County engaged a certified arborist, Deborah Ellis, in July 2000 to evaluate the health of the bay tree
and to recommend actions for its continued preservation. Ms. Ellis' recommendations included removing
the handball courts and re-routing foot traffic outside the dripline of the tree. Ms. Ellis also recommended
a certified arborist be present on site during the demolition work and site restoration. Preservation work
includes installation of split rail fencing outside the drip line of the tree to prevent visitors from compacting
the soil around the root system. Interpretive signage will detail the significance of the bay tree and its
ecology.
Santa Clara County Parks has taken the project through the county's General Plan Review Process,
including obtaining approval from the County Parks Commission and the County Board of Supervisors.
On September 20, 2001, the county hosted a public meeting at the District's administrative office, notifying
adjacent owners, interested parties and park users. Six members of the public, all of whom were very
much in favor of the project, attended the meeting. The Board of Supervisors approved the project on
November 6, 2001.
Fundin
The Management Agreement stipulates that the District shall bear up to $25,000 of the cost of the project.
The county is responsible for any costs that exceed that amount. Funding for this project is included in the
Planning Department's fiscal year 2002-2003 budget (see Report R-02-47). After receiving bids, staff will
present this item to the Board for approval of a contract and authorization to proceed with the project.
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-6914200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • Genera!Manager:L.Craig Britton
R-02-49 Page 2
CEOA COMPLIANCE
The District concludes that this project will not have a significant impact on the environment. It is
categorically exempt from CEQA(California Environmental Quality Act)under Sections 15301, 15304,and
15311 of the CEQA Guidelines as follows:
Section 15301 exempts operation,repair,maintenance,or minor alteration of existing structures or facilities
not expanding existing uses. The proposed project includes removal of existing concrete handball courts and
their foundations.
Section 15304 exempts minor alterations in the condition of the land, such as grading, gardening, and
landscaping that'do not affect sensitive resources. The project includes minor backfill of the excavated
handball court foundation and revegetation.
Section 15311 exempts construction or placement of minor structures accessory to existing facilities. The
project includes construction of split rail fencing and installation of signage.
Prepared by:
Gordon Baillie, Management Analyst
Contact Person:
John Cahill, Planner II
EXHIBIT A
PROPOSED MEASURES TO PROTECT THE BAY LAUREL TREE
SAN ANTONIO COUNTY PARK
EXISTING TRAIL
TO BE RESTORED
VEGETATION TO
••. BE RESTORED
VEGETATION TO 16�"
BE RESTORED
OGG �GL
O Oa0•. pG
}40 v00 O'•
JJOOGOJ
'SHORTCUT'TRAIL 0000°0000000 PROPOSED 4-foot
TO BE RESTORED 000000000,00000000 ACCESS PATH
1
00000000
000000 .
00000'
0000
PAVED °Ooo°0i
ROAD °;
HANDBALL COURT
TO BE REMOVED
'SHORTCUT'TRAIL
TENNIS AROUND TREE
PROPOSED 10-foot
COURTS HIKING TRAIL
HANDBALL BAY LAUREL
EXERCISE WALL TREE
EXISTING
HIKING TRAIL
0 50 100 150 200 Feet
J
Regional Open ice
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1
R-02-48 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-06
March 27, 2002
AGENDA ITEM 6
AGENDA ITEM
Authorization to Execute a Contract with Kier& Wright Ci ' Engineers and Surveyors to
Provide Survey Services in an Amount Not to Exceed $2 00 for e Former Lobner Property at
Monte Bello Open Space Preserve
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to execute a contract with Kier &Wright Civil Engineers and
Surveyors in an amount not to exceed $25,000 to provide a survey of the eastern boundary of the
former Lobner property at Mont Bello Open Space Preserve.
DISCUSSION
In May 2001 the District purchased the former Lobner property located at the end of Stevens
Canyon Road as an addition to Monte Bello Open Space Preserve (see Report R-01-31). The
property is bordered by Upper Stevens Creek Santa Clara County Park to the west and south. As
part of this transaction, the District and seller agreed to share in the survey costs to determine the
east/west property line between the undeveloped portion of the Lobner property the District
acquired and five rental cabins located on the 10.79 acre property retained by the seller. These
costs were initially estimated at approximately$15,000, and the seller has already deposited
$7,500 for her share. If it is determined that any of the five cabins are located on District
property, the property rt boundaries would be adjusted to include all of these rental cabins on the
b �dj
' a exchange f lands would come to our attention as a
seller's retained property. If necessary, n e ch ge o d u y
future agenda item.
Due to unauthorized uses and potential encroachments existing on Upper Stevens County Park
land located south of the former Lobner property, the District approached Santa Clara County
Parks to contract with the County Surveyor to determine this common property line. The County
Surveyor gave a not to exceed cost estimate of$50,000, The District then solicited two bids
from surveyors with expertise in remote mountainous areas. The bids were on a not to exceed
basis, and are as follows:
1) Kier & Wright Civil Engineers and Surveyors $25,000
2) Cross Land Surveying $30,000
As is customary for professional service contracts, staff recommends accepting Kier & Wright as
the most qualified, responsible bidder at $25,000. County Parks has agreed to contribute $8,750
towards this property line survey in addition to the seller's $7,500 contribution. Therefore, the
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org ftww OFRE
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
R-02-48 Page 2
District's contribution would also not exceed $8,750. Establishing the property fine in this region
is of mutual benefit to the County and District in determining the respective eastern property
boundaries.
CEQA COMPLIANCE
Staff concludes that entering into this consultant agreement for a property boundary survey does
not constitute a project under the California Environmental Quality Act (CEQA). Therefore, the
recommended action is exempt. If a property boundary adjustment is required to locate any rental
cabins on the seller's retained property, such approval will be subject to CEQA review at that
time.
Prepared by:
Michael C. Williams, Real Property Representative
Contact person:
Same as above
Regional Open , Ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-51
Meeting 02-06
March 27, 2002
AGENDA ITEM 7
AGENDA ITEM
Authorization to Renew Agreement with Rural Pig Mana ement, c. to Implement the Third
Year of a Feral Pig Control Program on District Lands
GENERAL MANAGER'S RECOMMEND
Authorize the General Manager to negotiate and execute a contract with Rural Pig Management,
Inc., to implement the third year of the feral pig control program with a budget not to exceed
$43,000 in fiscal year 2002-2003.
BACKGROUND
In August 2000, under the recommendation of the Use and Management Committee, the District
entered into a Memorandum of Understanding with the California Department of Fish and Game
for a feral pig control program on District lands and approved funds for a trapping program (see
Report R-00-102). In September 2000, the District awarded a contract for $15,000 to Rural Pig
Management, Inc. (formerly Land Management and Resource Company) to implement a pig
trapping program in the South Skyline Area through March 2001 (as authorized by the Board
under Report R-00-102). On February 21, 2001, the Board approved awarding a contract for
$35,000 to Rural Pig Management, Inc. to continue trapping through March 31, 2002 (see Report
R-01-22). On January 16, 2002, the Board approved reappropriating $8,000 previously budgeted
for feral pig research to be used for continuing trapping of feral pigs in fiscal year 2001-2002
(see Report R-02-01).
Payments on prior contracts were based on the number of pigs removed. As the population is
managed, there will be fewer pigs present, but it still will be important to control the remaining
population. As a result, this third year contract will be on at a per-hour rate rather than at a per-
pig rate, with up to 728 hours at $59.00 per hour for a not-to-exceed amount of$43,000.
The program's goal is to reduce damage from rooting in the project area by reducing the size of
the pig population. By February 2002 (18 total months), 232 pigs have been trapped and
removed from Long Ridge and Skyline Ridge Open Space Preserves at a total cost of$53,000.
We expect the $5,000 remaining in the existing contract to be spent by the end of the contract
period. District staff is continuing to monitor feral pig damage to District preserves, primarily by
mapping pig rooting activity on an annual basis each April.
On January 18, 2002, District staff hosted a meeting with San Francisco Water Department, San
Mateo and Santa Clara County Parks, and State Parks to discuss feral pig control. Each of these
agencies is trapping feral pigs in the Santa Cruz Mountains region and agreed to coordinate on
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd®openspace.org • web site:www.openspace.org OFNEEST
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko, Larry Hassett, Kenneth C. Nitz • General Manager:L.Craig Britton
R-02-51 Page 2
regional pig management issues. The next meeting with this group will be held on April 12,
2002.
CEQA COMPLIANCE
On February 21, 2001,the Board previously determined that the recommended action is
categorically exempt from the California Environmental Quality Act(CEQA). The California
Department of Fish and Game is the lead agency under a Memorandum of Understanding to
conduct this work. The District, and anyone hired by the District, is required to meet all the
requirements under the Memorandum of Understanding.
PUBLIC NOTIFICATION
An agenda of this Board meeting was mailed to adjoining and neighboring property owners.
Additional interested parties as well as organizations and agencies interested in the Preserves and
in the resource management practices of the District were also mailed agendas.
Prepared by:
Cindy Roessler, Resource Management Specialist
Contact person:
Same as above
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AND RURAL PIG MANAGEMENT,INC.
THIS AGREEMENT, dated this 1st day of April, 2002, which shall be its
effective date unless otherwise stated, is by and between Rural Pig Management Inc.,
("Consultant")and the IvMPENINSULA REGIONAL OPEN SPACE DISTRICT, a
public body of the State of California("District").
Consultant and the District agree as follows:
(1) Scope and Schedule of Service. Consultant shall provide the services
described in Exhibit A, attached hereto and incorporated herein by reference, in
compliance with the Work Schedule set forth in Exhibit A-
(2) Compensation. For work performed by Consultant in accordance with
this Agreement, District shall compensate Consultant in accordance with the payment
terms, conditions and rates set forth in Exhibit A.
(3) Independent Contractor Status. It is expressly understood and agreed
by both parties that Consultant is an independent contractor and not an employee of the
District.
(4) Assignment and Subcontracting. It is recognized by the parties hereto
that a substantial inducement to District for entering into this Agreement was, and is,
the reputation and competence of Consultant. Neither this Agreement nor any interest
therein may be assigned or subcontracted by Consultant without the prior written
approval of District.
(5) Insurance. Before beginning the services called for by the Agreement,
Consultant shall obtain and maintain for the duration of the Agreement insurance in
accordance with the Insurance Requirements set out in Exhibit A, Section 2.
(6) Proof of Insurance Coveraue. Consultant shall demonstrate proof of
required insurance coverage prior to the commencement of services required under this
Agreement, by delivery of photocopy of Certificates of Insurance to District, and
further indicating that the policies may not be canceled without at least thirty(30) days
written notice to the District.
(7) Indemnification- Consultant's Responsibility. It is understood and
agreed that Consultant shall indemnify, defend, and hold District, its officers,
employees, agents, and volunteers harmless from and against any and all liability,
claims, suits, actions, damages, and causes of action arising out of any personal injury,
bodily injury, loss of life, or damage to property, or any violation of any federal, state,
or municipal law or ordinance, or other cause in connection with the negligent or
intentional acts or omissions of Consultant, its employees, subcontractors, or agents, or
2
on account of the performance or character of this work, except for any such claim
arising out of the sole negligence or willful misconduct of the District, its officers,
employees, agents, or volunteers. It is understood that the duty of Consultant to
indemnify and hold harmless includes the duty to defend as set forth in section 2778 of
the California Civil Code. Acceptance of insurance certificates and endorsements
requires under this Agreement does not relieve Consultant from liability under this
indemnification and hold harmless clause. This indemnification and hold harmless
clause shall apply whether or not such insurance policies shall have been determined to
be applicable to any of such damages or claims for damages.
(8) Termination. This Agreement may be canceled at any time by District
for its convenience upon written notification to Consultant. In the event of
termination, the Consultant shall be entitled to pro-rated compensation for authorized
services performed prior to the effective date of termination; provided, however, that
the District may condition payment of such compensation upon Consultant's delivery
to the District of any or all materials described in Section 9 herein.
(9) Ownership of Materials. All documents, materials and records of a
finished nature,including but not limited to final plans, specifications, video or audio
tapes, photographs, computer data, software, reports, and maps, prepared or obtained
in the performance of this Agreement, shall be delivered to and become the property of
District. All documents and materials of a preliminary nature, including but not
limited to survey notes, sketches, preliminary plans, computations and other data, and
any other material referenced in this Section 9, prepared or obtained in the
performance of this Agreement, shall be made available, upon request,to District at no
additional charge and without restriction or limitation on their use. Upon District's re-
quest, Consultant shall execute appropriate documents to assign to the District the
copyright or trademark to work created pursuant to this Agreement.
(10) QgMliance with Laws. In the performance of this Agreement,
Consultant shall abide by and conform to all applicable federal, state and local laws,
and all ordinances, regulations and policies of the District. Consultant warrants that all
work done under this Agreement will be in compliance with all applicable safety rules,
laws, statutes and practices, including but not limited to Cal/OSHA regulations. If a
license or registration of any kind is required of Consultant, its employees, agents, or
subcontractors by law, Consultant warrants that such license has been obtained, is
valid and in good standing, shall be kept in effect at all times during the term of this
Agreement, and that any applicable bond shall be posted in accordance with all
applicable laws and regulations.
(11) Time Extensions. Consultant agrees to diligently prosecute the services
to be provided under this Agreement to completion and in accordance with any
schedules specified herein. In the performance of this Agreement,time is of the
essence. Time extensions for delays beyond the Consultant's control, other than delays
caused by the District, shall be requested in writing to the District's Contract
Administrator prior to expiration of the specified completion date.
3
(12) Whole Agreement and Amendments. This Agreement constitutes the
entire agreement of the parties. This Agreement integrates all of the terms and
conditions mentioned herein or incidental hereto and supersedes all negotiations or any
previous written or oral Agreements between the parties with respect to all or any part
of the subject matter hereof. This Agreement may be amended only by a written
document executed by both Consultant and District's General Manager.
(13) Controlling Law. This Agreement and all matters relating to it shall be
governed by the laws of the State of California.
IN WITNESS WHEREOF, Consultant has executed this Agreement, and the
District, by its General Manager, who is authorized to do so, has executed this
Agreement.
N4IDPENINSULA REGIONAL OPEN SPACE DISTRICT
By:
L. Craig Britton, General Manager
Date:
CONSULTANT
By:
Dick Seever, Rural Pig Management, Inc.
Date:
Attachments: Exhibit A Scope of Services, Compensation and Billing
Exhibit A
to
Agreement between
Midpeninsula Regional Open Space District
and
Rural Pig Management, Inc.
on April 1, 2002
SCOPE OF SERVICES, COMPENSATION AND BILLING
1. Scope of Services and Schedule:
A. Detailed Scope of Services:
All activities performed by the consultant will be completed in accordance with all
appropriate regulations and in accordance with the current Memorandum of
Understanding(MOU)between the California Department of Fish and Game(DFG) and
the Midpeninsula Regional Open Space District(MROSD). The consultant will be
expected to furnish all labor, materials, services, and equipment for all activities outlined
below.
1. In coordination with MROSD representatives identify locations for trapping of
wild pigs.
2. Assessment and surveillance
a) Call Skyline Field Office, 650-949-1848,when entering and leaving District
lands.
b) Implement a corral or box-trapping program to capture and remove wild pigs,
removing all animals in a manner consistent with the current MOU.
c) Use to the degree permissible, firearms, dogs and/or spotlighting to capture
and dispatch free-ranging pigs within the trap site area, where feasible. The
use of firearms will be limited to safe discharge, minimizing the distance of
shots and securing a safe backdrop for shots.
d) Respond to all baited traps within 10 hours of arranging the trap into capture
and containment status.
e) Notify MROSD and DFG Communication Center by 1700 hours on the day of
all activities to take wild pigs utilizing lights and/or firearms between sunset
and sunrise as per requirements of MOU.
f) Use DFG-approved firearms to dispatch wild pigs at close range. Only wild
pigs in or within the trap site area and those at close range will be dispatched.
No long range shooting is allowed on District lands.
g) Follow MOU guidelines as to methods of removal and disposal of pig
carcasses. Deliver all carcasses to a local rendering facility until such time that
the FDA approves carcasses suitable and acceptable for human consumption
to be donated to a DFG recognized charitable organization. Any other
disposal methods must be pre-approved by MROSD.
h) In cooperation with DFG's Wildlife Investigations Laboratory and MROSD,
provide whole carcasses, tissue, blood or fecal samples, if requested.
i) Deliver for inspection/verification the actual wild pig carcasses removed from
each trap at the completion of the trap clean outs to MROSD staff when the
Skyline Field OfI•ice is open.
j) Supply copies of rendering facility receipts for each wild pig removed from
District lands as a part of the monthly summary.
k) Maintain records, on the supplied MROSD form, about each animal captured
on District lands as specified in the MOU.
1) Submit a monthly report by the I&day of each month to the District's
Resource Management Specialist which includes the field data sheets and a
signature of receipt for carcasses from approved rendering facility, as required
in the MOU.
B. Date for Commencement of Consultant Services:
(X) Same as Effective Date of Agreement
C. Dates or Time Limits for Phased Delivery of Services:
(X) Submit a monthly report by the I& day of each month to the District's
Resource Management Specialist which includes the field data sheets and
a signature of receipt for carcasses from approved rendering facility.
D. Date for completion of all Consultant services: March 31, 2003, with option of
renewal at discretion of MROSD for an additional year with the same terms and rate
as included in this contract.
2. Insurance Requirements:
(X) Statutory Worker's Compensation Insurance
(X) Employees Liability Insurance coverage: $1,000,000
(X) Automobile Insurance
(X) General Liability Insurance: $1,000,000 per occurrence
3. Compensation:
(X) Hourly Compensation
For performance of the Scope of Services by Consultant as herein required, District shall
pay a per hourly fee in the amounts and at the times or milestones set forth below:
Per hourly rate of$59.00 per hour for a total of 728 hours spread through the contract year.
Hourly payment shall be for work on District lands only and for time spent delivering
carcasses to local rendering facility.
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(X) Limitation without Further Authorization Arrangement
At such time as Consultant shall have incurred services equal to $43,000.00
("Authorization Limit"), Consultant shall not be entitled to any additional
compensation without further authorization issued in writing and approved by the
District. Nothing herein shall preclude Consultant from providing additional
Services at Consultant's own cost and expense.
4. Consultant's Expenses:
(X) The Compensation to be paid to Consultant set out in Section 3 includes all
incidental expenses incurred by Consultant in performing services required by this
Agreement.
5. Contract Administrators:
District: Cindy Roessler-Resource Management Specialist
Consultant: Dick Seever— Rural Pig Management,Inc.
6. Bill Processing:
A- Consultant's billing to be submitted for the following period of time:
(X) Monthly
B. Day of the Period for submission of Consultant's Billing:
(X) Other: I st or 3rd MLtdn—c%k of the month
C. Terms and Conditions for Bill Processing:
All bills submitted by Consultant shall contain sufficient information to determine whether
the amount deemed due and payable is accurate. Bills shall include a brief description of
services performed, the date services were performed, the number of hours spent and by
whom, a brief description of any costs incurred, and the Consultant's signature.
The Consultant's Taxpayer Identification Number or Social Security Number shall
accompany bills.
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Regional Open ice
R-02-42 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-06
March 27,2002
AGENDA ITEM 8
AGENDA ITEM
Annual Claims List for Fiscal Year 2002-2003
CONTROLLER'S RECOMMENDATION
Approve the annual claims fist,including debt service payments for the 2002-2003 fiscal year.
DISCUSSION
In accordance with Section 1.53 of the District's Rules of Procedure,this list of annual claims for the 2002-
2003 fiscal year is submitted for Board approval. All items are in accordance with the budget being
presented at your March 27 meeting for approval. Staff will submit a revised annual claims list during the
2002-2003 fiscal year to reflect necessary changes,if any.
The debt service claims list reflects payments required by currently outstanding debt. Attachment A lists the
District's current debt service annual claims for 2002-2003,and Attachment B provides a detailed list of debt
service obligations.
ANNUAL CLAIMS
ITEM DESCRIPTION AMOiJNT
Debt Service $7,289,568
Directors'Fees 25,000
Staff Salaries 4,613,928
Retirement Funds 458,446
Group Insurance Premiums 498,866
State-Mandated Insurance 209,472
Monthly Vehicle Expense(General Manager-$365/month) 4,380
Utilities-PG&E 62,500
Legislative Consultant(Henn,Noack,&Spahnn) 13,500
Dispatching Services(City of Mountain View) 23,100
Janitorial Service(Magana's Building Maintenance)(330 Distel Circle) 19,500
Bettencourt American Landscape(330 Distel Circle) 4,500
Antenna Site Rental-Pinnacle(Repeater Site) 2,850
Fuel-Valley Oil Company 50,000
Slaght Living Trust(Employee housing rental-Sierra Azu]) 14,400
Lanier—Copier Leases 16,000
Expanets-Telephone Lease&Maintenance Agreement 4,800
Pitney Bowes Machine Lease 3,100
IQW $13-313-21
Prepared by:
Bunny Congdon,Senior Accounting Specialist
Michael L. Foster,Controller
Contact person:
Michael L. Foster,q99ttR11ffCi,cle * Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 - E-mail:mrosd@openspace.org •Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton
ATTACHMENT"Er
DEBT SERVICE 02/03
03/31/02
OPEN SPACE PRESERVE Payable to Close of Escrow Original Note Rate% Term Remaining Principal Final Paym.Due Payable 02/03 Principal Interest
Foothills
Aine 01/18/89 192,000.00 7,0 20 years 97,645.18 12/18/08 18,125.00 11,290.00 6,835.00
Sierra Azul
Lazenby 08/31/88 100,000.00 6.0 20 years 48,669.81 08/31/08 8,718.00 5,798.00 2,920.00
McKannay 12/14/01 250,000.00 4.1 10 years 250,000.00 01/10/12 10,250.00 0.00 10,250.00
McKannay#2 01/01/02 340,000.00 41 10 years 340M0M 01/10112 13,940,00 0.00 13,940.00
690,000.00 638,669.81 32,908.00 5,798.00 27,110.00
Skyline
Hosking 03/01188 500,000.00 6.5 10 year 500,000.00 03/0112003 532,500.00 500,000.00 32,500.00
500,000.00 500,000-00 532,500.00 500,000.00 32,500.00
SUBTOTAL—NOTEHOLDERS 1k3 8200000 1,236,314.99 583 53100 417088
Various Notes
1993 Cop's 09/01/2020 17,315,000.00 6.99 25 years 15,165,000.00 09/01/2020 1,349,300.00 510,000.00 839,300.00
1995 Note 03/31/2015 11,500,000.00 7.07 20 years 11,100,000.00 03/31/2015 871,618.00 100,000.00 771,618.00
1996 Note 07/96 18,166,481.00 6-09 20 years 16,366,481.30 0910M2016 1,289,178.00 565,000.00 724,178.00
1996 JPFA Lease 07/96 11,743,720.00 6.09 30 years 10,763,719.95 09/01/2026 697,360.00 285,000.00 412,360.00
1999 Rev.Bonds 01/27M 29,663,021.15 5.40 30 years 28,848,021.15 04N11/2031 1,142,341.00 515,000.00 627,341.00
199992 Notes 8/30199 7,544,408,80 5.25 20 years 7,544,408.80 04/0112020 258,562.50 0.00 258,562.50
1999#2 Lease 8/30/99 20,822,552.25 4.25 30 years 20,822,55125 04/01/2032 1,097,673.76 520,000.00 577,673.76
SUBTOTAL-NOTES 116,755.18120 110,610,183.45 6,706,033.26 2,495,000,00 421103 .26
TOTALS—NOTEHOLDERS&NOTES 118,137,18120 111,846,498.44 7,289,56626 3,012,088.00 4,277,478.26
ATTACHMENT"A"
ANNUAL CLAIMS
DEBT SERVICE
FISCAL YEAR 2002-2003
NOTEHOLDER-LAND PRINCIPAL INTEREST
Aine 11,289.64 6,835.16
Lazenby 5,798.27 2,920.18
Hosking/S&Y 500,000.00 32,500.00
McKannay 0.00 10,250.00
McKannay#2 0.00 13,940.00
Subtotal-Notes 517,087.91 66,445.34
BONDS PAYABLE
1993 COP'S 510,000.00 839,300.00
1995 Notes 100,000.00 771,617.50
1996 Note 565,000,00 724,177.50
1996 JPFA Lease 285,000.00 412,360.00
1999 Rev. Bonds 515,000.00 627,341.26
1999 Rev. Bonds-2nd. Issue 520,000.00 836,236.26
Subtotal-Notes 2,495,000.00 4,211,032.52
TOTALS--NOTEHOLDERS&BONDS 3 012L 277 477
1 _087.91 41 .86 9
TOTAL DEBT 7,289,565.77
Regional Open ice
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-50
Meeting 02-06
March 27, 2002
AGENDA ITEM 9
AGENDA ITEM
Appointment of Assistant District Clerk
GENERAL MANAGER'S RECOMMENDATION
Appoint Lisa Zadek as Assistant District Clerk.
DISCUSSION
In the event that Sally Thielfoldt, District Clerk, is unavailable to perform the necessary duties
required of the District Clerk, it is requested that Lisa Zadek be appointed as the Assistant District
Clerk and be authorized to perform all functions of the District Clerk in the Clerk's absence. Ms.
Zadek is a Notary Public, is familiar with Board meeting procedures, and is available to attend
scheduled Board meetings, as necessary. She is familiar with the day-to-day District Clerk duties
that fall outside of attending the public Board meetings. Ms. Zadek also acted as District Clerk
during the time that the position was vacant and did an admirable job.
Prepared by:
Sally Thielfoldt, District Clerk
Contact person:
Same as above
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax: 650-691-0485 • E-mail:mrosd@openspace.org • web site:www.openspace.org � O.A.E'.
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton
Regional Open ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-43
Meeting 02-06
March 27, 2002
AGENDA ITEM 10
AGENDA ITEM /
Cancellation of April 10, 2002 Regular Board Meeting
GENERAL MANAGER'S RECOMMENDATION r`
Cancel the April 10, 2002 Regular Meeting of the Board of Directors of Midpeninsula Regional
Open Space District.
DISCUSSION
This year, as a result of multiple Board member vacations during the first half of April, it is
recommended that the April 10, 2002 Regular Board meeting be cancelled. An anticipated
P S'u g Y P
District projects requiring Board approval have been adjusted to be presented at the second
meetingin April. At this time it is not necessary to schedule a Special Meeting to replace the
P rY P g P
April 10 Regular Meeting.
P � .g
Prepared by:
L. Craig Britton, General Manager
Contact person:
Same as above
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330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
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Fax: 650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org i ] B.`�"
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C. Nitz •Genera!Manager:L.Craig Britton
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Claims No. 02-06
Meeting 02-06
March 27, 2002
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
3409 101.26 Accents&Artech Lamination Supplies
3410 179.13 Acme&Sons Sanitation Sanitation Services
3411 82.20 Alamo Lighting Lights-Distel Building
3412 478.85 Allied Auto Works Vehicle Maintenance&Repairs
3413 158.00 American Red Cross CPR Training Supplies
3414 217.00 Susannah Anderson-Minshall Reimbursement-PRAC Dues and Conference
3415 1,229.11 Arbiil Glove&Safety Products Gloves and Sunscreen
3416 734.37 Art O'Neal&Associates Influencing Skills Workbooks
3417 56.93 AT&T Telephone Service
3418 161.12 A T&T Wireless Cellular Phone Service
3419 21,003.02 *1 Edward R. Bacon Company Transport Trailer-Early Payment Discount
3420 27.78 Bailey's Resource Document on Renovating Barns
3421 173.20 Chris Baressi Reimbursement-Uniform Boots
3422 638.76 Bruce Barton Pump Service, Inc. Enterprise Rental-Motor for Pump
3423 10,938.30 Bay Area Asphalt&Cement Works, Inc. Thornewood Preserve Road Surfacing
3424 60.01 Craig Beckman Reimbursement--Uniform Shirts
3425 308.45 Beck's Shoes Inc. Uniform Boots
3426 79.99 The Bicycle Outfitter Patrol Bicycle Maintenance
3427 2,586.96 Big Creek Lumber Red Barn-Lumber
3428 75.00 Steve Bier Docent Training
3429 171.82 BMI Imaging Systems Microfiche Repairs&Parts
3430 27,000.00 California Conservation Corps Eucalyptus Removal Crew-Pulgas Ridge
3431 159.07 California Water Service Water Service
3432 140.00 Cambria Corporation Server Installation
3433 305.00 Camino Medical Group Medical Services
3434 2,509.50 Central Coast Bat Research Group Bat Biologists-Red Barn Project
3435 8,363.40 Citation Press Map Printing- "Escape to Your Open Space"
3436 745.00 2 Communications Specialists Computer Cable Consultant
3437 268.94 Anthony Correia Reim.-First Responder Class/Uniform Items s
3438 208.27 Scott Cotterel Reimbursement-Uniform Boots
3439 6,697.04 Cotton, Shires&Associates, Inc. Old Page Mill Road Repairs-Engineering
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3440 550.00 County of Santa Clara Map Checking Fee
3441 44.00 County of Santa Clara-Office of the Sheriff Fingerprinting Services
3442 195.88 Cupertino Bike Shop Bicycle Supplies
3443 535.60 Alice Cummings Grant Writing Consultant
3444 172.53 Frank Deto Reimbursement-Uniform Boots
3445 204.38 Brendan Dolan Reimbursement-Boots&Socks
3446 424.54 Eve Dunkle Reimbursement-Office&Business Mtg. Supplies
3447 233.88 Emergency Vehicle Systems Equipment Repairs
3448 155.88 Expanets, Inc. Phone System Maintenance
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3449 62.85 FedEx Express Mail Service
3450 65.41 G&K Services Shop Towel Service
3451 8,625.55 General Graphics Exhibits Trailhead Sign, Design&Engineering
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3452 248.44 W.W. Grainger, Inc. Field Supplies
3453 842.18 Green Waste Recovery, Inc. Garbage Service
3454 146.33 Guy Plumbing&Heating, Inc. Dyer House Plumbing Repairs
3455 96.38 Home Depot Field Supplies
3456 94.63 Stan Hooper Private Vehicle Expense/Uniform Socks
3457 34.61 Kelly Howard Reimbursement- Wool Cap
Page 1
Claims No. 02-06
Meeting 02-06
March 27, 2002
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
3458 1,086.12 Howard Rome Martin&Ridley LLP Legal Services
3459 595.12 Hyster Sales Company Bobcat Equipment Parts&Training Materials
3460 8,325.56 Indoff Incorporated Office Furniture
3461 840.00 International Training Resources, LLC Defensive Tactics Training
3462 304.57 Interstate Traffic Control Products Highway Safety Cones
3463 50.00 Nancy Foster Jacobs Docent Training
3464 168.50 Michael Jurich Reimbursement-Permit& Uniform Items
3465 2,125.00 Tamara Kan Plant Ecologist-Rare Plant Species Project
3466 362.76 Kinko's Printing Services
3467 205.03 Kwik Key Lock&Safe Co., Inc. Door Hardware
3468 61.56 Lab Safety Supply First Aid Supplies
3469 751.05 Los Altos Garbage Company Garbage Service
3470 732.23 Legend Mfg. Aluminum Fuel Tank
3471 1,226.00 Liebert Cassidy Whitmore Legal Services
3472 838.05 Life Assist, Inc. First Aid Supplies
3473 35.71 Brian Malone Reimbursement-Printer Cartridge
3474 198.42 MCI Long Distance Phone Service
3475 91.01 Paul McKowan Reimbursement-Volunteer Supplies
3476 2,097.56 MetroMobileCommunications Radios and Charger
3477 66,453.02 Mission Valley Ford Dump Truck
3478 4,115.80 Motorola Radio Base Station Cabinet&Accessories
3479 2,200.00 NTL Institute Human Interaction Laboratory
3480 631.15 Office Depot Office Supplies
3481 392.27 Orchard Supply Hardware Field Supplies
3482 1,280.82 Pacific Bell Telephone Service
3483 30.57 Pearson GMC Vehicle Mirror
3484 190.96 Peninsula Digital Imaging Mt. Umunhum Color Brochure Printing
3485 195.00 Palo Alto Chamber of Commerce Tall Tree Awards"-3 Seats
3486 164.00 Petrotek Fuel Pump Repairs
3487 253.74 Pip Printing Spring 2002-Volunteer News Printing
3488 255.64 Pitney Bowes Credit Corp. Postage Machine Lease
3489 27.56 Precision Engravers, Inc. Name Tag Engraving
3490 39.12 Redwood Trading Post Uniforms Supplies
3491 50.00 Francis Reneau Docent Training
3492 7,173.00 Re-New Construction, Inc. Chip Seal Annex Driveway
3493 4.64 Robert's Hardware&Tack Valve Box
3494 1,692.57 Roy's Repair Service Vehicle Maintenance&Repairs
3495 300.00 Ana Ruiz Tuition Reimbursement
3496 2,369.44 San Jose Mercury News Recruitment Advertisement
3497 390.28 San Jose Water Company Water Service
3498 10.00 *3 San Mateo County Public Health Lab Medical Services
3499 23,723.32 Santa Clara County Parks Water Service-Rancho San Antonio Water
3500 238.53 Shell Oil Fuel
3501 1,908.45 Silacci's Feed Barn Gates and Fencing Wire
3502 100.00 John Steiner Docent Training
3503 434.99 Stevens Creek Quarry, Inc. Baserock-Road Repair Materials
3504 5,700.00 Nancy Elizabeth Stoltz Grant Work-Picchetti Winery Building
3505 4,369.88 Nancy Elizabeth Stoltz Historic Research-Former McDonald Ranch
3506 2,050.45 The Stove Works Mora Rental House-Wood Stove
Page 2
Claims No. 02-06
Meeting 02-06
March 27, 2002
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
3507 1,235.41 Summit Uniforms Uniforms
3508 1,075.00 Systems for Public Safety Background Checks-Recruitment Candidates
3509 460.54 Tadco Supply Janitorial Supplies
3510 996.06 Target Specialty Products Weed Abatement Supplies
3511 605.11 Tires on The Go Vehicle Tires
3512 85.94 Tony&Alba's Pizza and Pasta Local Business Meeting Expense
3513 3,780.20 2M Associates Coastal Annexation Planning Services
3514 850.00 Edward A. Tunheim-Consulting Forester Forester Consulting-BCR
3515 598.06 United Rentals Equipment Rental-Roller Rental SRO Lots
3516 3,384.72 United Rentals Highway Technologies Trail Directional Signs.
3517 850.00 Gary Ortega-Valley Tree Care Hazardous Tree Removal-RSA County Park
3518 330.00 Michelle Wagner Budget Worksheet Consultant
3519 2,000.00 David Weintraub District Book Authorship
3520 595.04 West Coast Aggregates, Inc. Baserock-Road Repair Materials
3521 129.32 West Group Payment Center Books and Legal On-Lines Services
3522 167.17 Michael Williams Private Vehicle Expense
3523 600.00 Roberta Wolfe Recording Services
3524 103.13 The Workingman's Emporium Uniforms
3525 76.01 Xpedite, Inc. Fax Broadcast Systems Services
3526R 2,732.93 Airgas, NCN Welder-Generator for EMO Truck
3527R 584.55 Contemporary Engraving Name Badges
3528R 1,533.42 Anne Crealock Vehicle Damage Claim
3529R 5,945.88 First Bankcard 261.00-Recruitment Advertisement
197.83 -Business Meeting Expense
2193.52-Conference& Lodging Expense
1369.17-Computer Software&Supplies
1038.97-2 Cameras, GPS Unit and Supplies
403.39-Field Supplies
482.00-Uniform Expense
3530R 261.18 Sandra Large Video Documentation-Planning Meeting
3531R 2,362.02 MetroMobileCommunications 2 Radios
3532R 176.91 Surburban Propane Propane Service
3533R 1,216.22 Search Gear, Inc. 2 Litter Wheels-Rescue Equipment
3534R 659.94 Sally Thielfoldt Vehicle Damage Claim
3535R 254.18 Petty Cash Vehicle Mileage Expense, Local Business
Meeting Expense, Office Supplies, and
Professional Dues
Total 279,078.94
*1 Urgent Check Issued March 21, 2002
*2 Urgent Check Issued March 19, 2002
*3 Urgent Check Issued March 18, 2002
Page 3
Regional Open Space
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To: Board of Directors
From: L. Craig Britton, General Manager
Date: March 22, 2002
Re: FYI's
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330 Distel Grde • Los Altos,CA 94022-1404 • Prone:650-691-1200
Fax:650.691-0485 • Email:mrosd@operispace.org • Web site: www.openspace.org
Regional Open L, ,ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 11, 2002
Joy Navarette, Associate Planner
Planning Department
City and County of San Francisco
1660 Mission Street, 5th Floor
San Francisco, CA 94103
SUBJECT: Preliminary Negative Declaration for the Baylands Recovery Project at the
Former Peninsula Sportsmen's Club
Ms. Navarette:
On behalf of Midpeninsula Regional Open Space District (District), I would like to
submit the following comments regarding the Preliminary Mitigated Negative
Declaration for the Baylands Recovery Project proposed at the site known as the former
Peninsula Sportsmen's Club. The District owns and manages approximately 46,500 acres
of open space land on the San Francisco Peninsula in a series of 26 preserves stretching
from the San Francisco Watershed Lands to south of Los Gatos. Ravenswood Open
Space Preserve,which is located adjacent to the proposed project area,provides an
important link for the regional San Francisco Bay Trail between the Dumbarton Bridge
and Palo Alto Baylands Nature Preserve. The District is highly supportive of the
proposed remediation plan for the former Peninsula Sportmen's Club and recognizes
that this project offers a great opportunity to educate the public about local restoration
efforts around the Bay. The District submits the following comments and requests that
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these specific issues be fully addressed in the Negative Declaration:
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Transport of Treated Materials
According to the Negative Declaration, there are three possible options for transporting
the treated material to proper off-site disposal facilities that include trucking, intermodal
transport using truck and rail, and rail transport. The potential effects and mitigation
measures associated with excavation activities and rail transport do not address the
likelihood of dust emissions being carried by the prevailing winds toward the
Ravenswood Open Space Preserve. The Preserve includes the former salt pond located
adjacent to and on the south side of the rail line proposed for this transport.
The District is concerned that airborne contaminated soil and dust material generated by
the proposed excavation and transportation activities will settle onto the District's
wetlands. This is of particular concern given that restoration and remediation efforts are
currently in progress in the Preserve. The former salt pond is undergoing a restoration
effort that was initiated by Aventis CropScience as a mitigation project with the goal of
returning natural tidal flow to the former salt pond area.
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 . E-mail:mrosd@openspace.org • web site:www.openspace.org ! "
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
Missing Link of the San Francisco Bay Trail
In Section A of the Environmental Checklist, there is no mention of the project's
compatibility with the San Francisco Bay Trail Plan. The Plan was prepared by the
Association of Bay Area Governments pursuant to Senate Bill 100, and proposes a
regional hiking and bicycling trail around the perimeter of the bay, including an
important missing Bay Trail segment in the project area. This segment is the only
missing link between Menlo Park Baylands Preserve and the District's Ravenswood
Open Space Preserve. The proposed trail alignment in the project area generally follows
the SFPUC service road east from University Avenue to the rail tracks and then continues
southeasterly to an existing section of the Bay Trail on the Ravenswood Open Space
Preserve levee.
In summary, the District enthusiastically supports your efforts to preserve and enhance
open space lands and wetland habitats near San Francisco Bay and would like to
encourage you to also consider the benefits of providing public trail access along an
important segment of the San Francisco Bay Trail. In addition to providing the regional
link that is badly needed to complete the Bay Trail, the trail could also provide an
extremely valuable educational opportunity to the public by displaying what we all hope
will be a successful wetlands restoration project.
Sincere
L. Craig Britton
General Manager
cc: Board of Directors
Regional Open Space
MILWENINSULA REGIONAL OPEN SPACE DISTRICT
March 14, 2002
Mr. Lloyd Maruyama
maMam@attbi.com
Re: Mountain Biking Use at El Corte de Madera Creek Open Space Preserve
Dear Mr. Maruyama:
Thank you for your December 25, 2001 e-mail message regarding mountain bike access at El Corte de
Madera Creek Open Space Preserve. With the exception of one short trail segment that leads to a sensitive
sandstone formation, the remaining 35 miles of legal trails within the preserve are considered multi-use and
are open to mountain bikes.
At this time, the District has no plans to close any designated trails within the Preserve to mountain bikes.
As you may know, any potential change in trail use would require an amendment to the Use and Management
Plan for the preserve, which requires approval by the District's Board of Directors. This process requires
extensive notification of the preserve's neighbors and interested parties, and provides the opportunity for
public input at the District's regularly scheduled Board meetings. If you are interested in having your name
added to the list of interested parties for El Corte de Madera Creek Open Space Preserve please contact the
District at
(650) 691-1200. This way you will receive information about future plans for the preserve.
Again, thank you for your interest in the District and the trails at El Corte de Madera Creek Open Space
Preserve.
Sincerely,
Y
Deane Little, President
Board of Directors
cc: MROSD Board of Directors
DL:mf
Page 1 of 1
Lisa Zadek
From: Anne Koletzke <akoletzkeaopenspace.or0>
To: <maruyamQattbi.com>
Sent: Thursday, March 14, 2002 11:44 AM
Attach: 03-14-02 Response to Lloyd Maruyama.dot
Subject: Response
Dear Mr. Maruyama,
Attached please find Director Little's response to your e-mail of December 25, 2001. If you have
any trouble opening this attachment, please let me know and I'll send it to you another way.
Sincerely,
Anne Koletzke
Anne Koletzke
Administrative Assistant, Planning
Midpeninsula Regional Open Space District
650-691-1200 ext. 513
aoletzke(&openspace.org
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3/14/02
Page 1 of 1
Matt Freeman
From: "MROSD"<mrosd@openspace.org>
To: "Matt Freeman"<mfreeman@openspace.org>
Sent: Tuesday, March 05, 2002 9:37 AM
Subject: Fw: Please don't close El Corte de Madera to Biking.
-----Original Message-----
From: MROSD
To: Matt Freeman
Sent: Friday, January 18,2002 4:07 PM
Subject: Fw: Please don't close El Corte de Madera to Biking.
-----Original Message-----
From: Lloyd_ home
To: mrosd(a)openspace.org
Sent: Tuesday, December 25, 2001 11:01 AM
Subject: Please don't close El Corte de Madera to Biking.
Dear MROSD board,
would like plead with to not close El Corte de Madera open space trails to Mountain Biking. Mountain bikers
are losing more and more access to bike trails every year. I hope you would consider going against this trend.
Thanks for your time,
Lloyd Maruyama
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3/5/2002
•
Regional Open 7ce
March 15, 2002 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Olivia Sun, Project Planner
San Mateo County Planning Division
455 County Center
Mail Drop PLN122
Redwood City, CA 94063
SUBJECT: Use Permit Application Review, Project No.PLN2001-00783
Ms Sun:
On behalf of Midpeninsula Regional Open Space District,I would like to submit the following comments
regarding a Use Permit Application(PLN2001-00783) for a Proposed Communications Site at the
Highway 280#2 Vista Point.
Midpeninsula Regional Open Space District owns and manages approximately 46,000 acres of open space
land on the San Francisco Bay peninsula, including Pulgas Ridge Open Space Preserve, which is located
just south of the proposed communications site. Pulgas Ridge Open Space Preserve is a 366-acre
property with approximately 3.2 miles of public trails. The District was recently awarded a Land and
Water Conservation Fund grant to implement public access improvements at the preserve, including an
expansion of its trail system. The District is planning to construct a 7,000-foot linear trail through the
upper portion of Pulgas Ridge, which will lead to future trail connections with San Francisco Watershed
lands as well as northern segments of the Bay Area Ridge Trail. To ensure that the communications site
proposed adjacent to the preserve does not create visual impacts to scenic vistas, including those that will
be offered by the new trail improvements,we respectfully make the following recommendations:
Vegetation Screening
The District recommends the planting of native vegetation in the area to the south of the proposed
communications site to screen views of the facility from visitors hikif3g in the adjacent preserve and from
travelers driving northbound on Highway 280. Given the prominent location of the site as a scenic vista
point and its connection to surrounding open space lands,vegetation should be carefully selected,
ensuring that the species are locally native to prevent the further spread of invasive or exotic plants. The
District further recommends that any new plantings be arranged in a natural and clustered arrangement to
prevent a manicured and unnatural look that i p s characteristic of linear row plantings, A temporary Y
irrigation system would be necessary to help establish the plantings through at least two rainy seasons.
We appreciate the opportunity to comment on the Use Permit Application. Please do not hesitate to
contact rpa if you have any questions regarding our comments.
jSince ely,
4
L. Craig Britton
General Manager
LCB:ar
cc: MROSD Board of Directors
330 Distel Circle • Los Altos,CA 94022-1404 Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org arm-
Board
of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz + General Manager:L.Craig Britton
Reg-tonal Open 'ace
March 18, 2002 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Ms. Andrea Muckerman, BRAC Environmental Coordinator
Southwest Division
Naval Facilities Engineering Command
1230 Columbia Street, Suite 1100
San Diego, CA 92101-8517
RE: Stevens Creek Shoreline Nature Study Area--Comments on the
Revised Draft Proposed Plan for Moffett Federal Airfield Site 25,
Eastern Diked Marsh and"Storm Water Retention Pond"
Dear Ms. Muckerman:
On behalf of the District, I would like to express our grave disappointment over the Navy's unwillingness
to execute positive and substantive changes in its Revised Draft Proposed Plan(RDPP). The District
fully supports all remediation efforts to clean known contamination sites in the San Francisco Bay Area,
including the lands at Moffett Field known as Site 25. However,the District cannot support the Navy's
disregard for the District's planned uses of the 54-acre Stevens Creek Shoreline Nature Study Area
(SCSNSA), which,because of its location and connection to Site 25, is very much affected by the final
decisions and level of clean up chosen for the storm water retention pond. This letter serves to explicitly
communicate the District's concerns and expectations regarding the RDPP.
Lack of Substantive Change
After reading the RDPP,it is apparent that the Navy has made no substantive changes in its revised clean
up plan. The only real change to the draft document is a correction of properly acknowledging that the
Midpeninsula Regional Open Space District actually owns and manages SCSNSA, which the Navy
identifies as a "functioning component of the storm water retention basin." This is of major concern
given the lengthy discussions the District has had with the Navy and NASA over the differing goals and
planned uses for NASA's"storm water retention pond"and the District's adjacent SCSNSA.
Plan Founded on False Assumptions
The RDPP is erroneously founded on the false assumption that the western levee separating SCSNSA and
Stevens Creek will not be breached in the future, but will remain intact. The District has always stated its
intent to breach the outboard levee in order to reintroduce natural tidal flow to the property. In fact,this
intent is highlighted in a 1980 comprehensive Use and Management Study prepared for the Stevens Creek
system entitled"Stevens Creek: A Plan for Opportunities." The District provided a copy of this document
to both the Navy and NASA as notification of the District's plan to restore the site to its natural
marshland condition. The study recommends breaching the western levee of the Nature Study Area to
create a broad marshland within the Stevens Creek slough to allow for natural stream flow,tidal
fluctuation, and the establishment of natural meanders.
To dismiss the District's future plans for SCSNSA could prove substantially risky to NASA and its plans
for Moffett Field because SCSNSA and the Stevens Creek levee play a major role in storm water
management and flood control at Site 25.
The District is also concerned that both the Navy and NASA are presuming that use of the existing
pumping station located on District land will continue unchanged. Please note that there is no written
agreement to allow continued use of the pumping station.
330 Distel Circle , Los Altos,CA 94022-1404 * Phone:650-691-1200
Fax:650-691-0485 a E-mail: mrosd@openspace.org -Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,jedCyr,Deane Little,NonetteHanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton
-------- - - - - -
Ms. Muckerman
March 18,2002
Page 2
Inadequate Range of Remediation Alternatives
Given the multiple ownership and differing land-use plans for Site 25, it is apparent that the Navy's range
of remediation alternatives is inadequate. None of the three alternatives described in the RDPP factors in
the District's planned uses for SCSNSA. The District urges the Navy to develop a remediation alternative
that accounts for the restoration of tidal flow and is evaluated against the nine criteria specified in the
National Oil and Hazardous Substance Pollution Contingency Plan (NCP). Any range of remediation
,alternatives is inadequate if it does not consider tidal flow restoration.
The District would also like to remind the Navy of its own environmental assessment of the area prepared
in 1981 for the Moffett Field Storm Drainage Project. In this assessment, levee and storm drainage
improvements included the construction of a diagonal levee through SCSNSA. This levee provided for a
portion of District property to be used for storm water management and the rest to be returned to natural
tidal flow. Given the Navy's willingness in 1981 to support a partial restoration of tidal flow to the
District's property, it is puzzling that such a restoration is not being considered now.
No Agreement on Institutional Controls
The Navy fails to explain in its RDPP how it plans to place institutional controls on property neither
owned nor managed by the Navy or NASA. The District has not entered into an agreement,or even
indicated a willingness to consider such an agreement,to place land-use restrictions on public open space
land. Without this agreement,the Navy's assumptions made on the future use of the land for storm water
management are inherently flawed,as are the remediation alternatives based on these false assumptions.
For the District to consider entering into any agreements with the Navy or NASA on the future use of
SCSNSA, it is important for the District to first examine technical information that details the list of
chemicals of concern as well as the past and future sampling sites for Site 25. Please let us know when
this information will be made available for our review.
Than u for your thoughtful consideration of our comments.
Si rn cerely,
L. Craig Britton,
General Manager
LCB:ar
cc: MROSD Board of Directors
rmp erMrens Fund
Drawer BE,Los Attos,CA 9402 - 4
!A 68 4609 Fax 650 -0713
www.sernp+ervirens.org
For the preserva n of redwood lands
March 20, 2002
0
NEWS RELEASE
REDWOOD CAMPAIGN GAINS STRENGTH
5 New Members Join Sempervirens Fund Board
Five new members have been added to the previous ten-member Board of Directors
of Sempervirens Fund, the Los Altos based non-profit that buys and preserves
redwood parklands in the Santa Cruz Mountains.
"These new board members are joining at a particularly critical time," said Brian
Steen, Sempervirens' Executive Director. "We are in the middle of our biggest
redwood conservation effort ever. The qualifications and experience of these five
individuals will greatly boost our chances for success." Sempervirens fund is
currently midway in a fundraising campaign to obtain $13.4 million to preserve the
San Lorenzo River Redwoods, adjoining Castle Rock State Park. "Each new board
member brings unique skills and strong contacts that will help us finish the job,"
adds Steen.
The new board members include two men and three women all with strong
n credentials and with expertise
conservation c e s e pert se in both the public and private sectors.
Sempervirens Fund's legacy dates back to 1900 when members rallied to buy
threatened old-growth redwoods and establish Big Basin State Park to preserve
them. Today's 7,500 members support purchases of new redwood lands that link
parks and open spaces and preserve natural forest systems in the Santa Cruz
Mountains. See http://www.sempervirens.org
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Jeffrey Essner
Serves as chairperson of the litigation department for the law firm of Hopkins &
Carley; received law degree from University of California Hastings College of the Law
in 1985 and is member of the Caliornia and Santa Clara County Bar; BA from State
University of New York at Albany
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Betsy Herbert j
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Very active with environmental groups, local and state governments with the goal of
reforming forestry practices to protect watershed resources. Currently a UC Santa i
Cruz Doctoral student in Environmental Studies 1998; MA from Northern Arizona i
University, Anthropology 1974, BA from Beloit College, Wisconsin, Anthropology.
Government appointments: Chair of Santa Cruz Watershed Management Technical
Advisory Task Force (11/99-5/01); County of Santa Cruz Timber Technical Advisory
Task Force (11/97-3/98); State of California, Board of Forestry Subcommittee on
Exemption Logging (10/94-12/94); served on the boards of many non-profit
community service organizations.
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Judy Kleinberg
Attorney at Law. Current Council member for the City of Palo Alto. BA, University
of Michigan; JD, Boalt Hall, University of California, Berkeley. Founding Board
Member, National Association of Corporate Directors/Silicon Valley. Former
President, Committee for Green Foothills and American Heart Association.
Member, SCC Task Force on the Status of Women and Girls, Leadership Committee,
1999. Board Member, Jewish Community Center, 1989-1991.
Bob McIntyre
Currently, Senior Vice President Special Projects for The Trust For Public Land, San
Francisco, Chief Financial Officer 1973 to 2001; Board of Trustees Environmental
Volunteers, Palo Alto since 1980; Advisory Board Peninsula Open Space Trust,
Menlo Park since 1978; Director and Treasurer, Robert C. Wheeler Foundation,Palo
Alto (1965-1997); Advisory Boards of Resource Renewal Institute, Dorothy Erskine
Open Space Fund; M.B.A. Harvard University 1964 in Finance, A.B. Stanford
University, 1959 in Sociology.
Emily F. Thurber
Currently a commissioner on the Santa Clara County Commission on the Status of
Women; co-manager of State Senator Byron Sher's re-election campaign. Former
legislative aide to Senator Alan Cranston and Program Director for the Foreign
Student Service Council before moving to Los Altos in 1990; Served on boards and
li commissions of: YWCA of the Mid-Peninsula, Los Altos Community Foundation,
Peninsula Democratic Coalition, Los Altos History Museum. B.A. from Stanford 1964.
W,;r
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Judy Kleinberg Jeffrey Essner Betsy Herbert Bob McIntyre Emily Thurber
DATE ii
Wednesday,April to '
PLEASE JOIN US
Noon—r p.m.
Acterra and the San Francisquito
Program at r2:2o p.M.
Beverages will be served Watershed Council invite you and
your friends and colleagues to
LOCATION attend the grand unveiling of the
El Palo Alto Park (see map on reverse) WATERSHED EDUCATION PANELS
Alternate site (if rain):Menlo Park
Council Chambers, for Laurel Street at El Palo Alto Park and the Alma
Bridge area. Be among the first to see
CONTACT this new community asset, and take
For more information,please contact
this opportunity to recognize and
Susan Fizzell at 650-962-9876 ext.jos,
or SusanFOActerra.org appreciate volunteers and contributors.
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Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Manage
tl'
Date: March 27, 2002
Re: FYI's
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330 Distel Circle o Los Altos,CA 94022-1404 Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site. www.openspace.org
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Open space is top Midcoast park priority
Friday March 22, 2002
By Emily Wilson--Half Moon Bay Review
When asked what they would like to see in parks, the No. 1 priority for people on the
Coastside is open space, according to a parks assessment of unincorporated county areas.
At the Midcoast Community Council's meeting March 13, Dr. George Manross, the chair
and CEO of Strategy Research Institute, presented the results of a survey done last spring
and summer. The survey looked at the county in general, but a subset focused specifically
on the Midcoast.
There will be a meeting for public comment on the survey at El Granada Elementary
School on Monday, April 8 at 6:30 p.m.
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"The message we have gotten is that the Midcoast strongly wants to protect natural
resources, not go in and grade out a large portion and turn it into soccer fields," said Bern
Smith, the chair of the County Park Commission.
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Manross said the findings for the five unincorporated communities on the Midcoast -
Miramar, El Granada, Princeton, Moss Beach and Montara- were very interesting. The
top five priorities, in order of preference, were: preserving open space; closely followed
by walking and jogging trails; multi-use trails; more restrooms; and more playgrounds.
Manross pointed out that nationally, more restrooms usually tops the list.
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"The Midcoast is different and it says something nice about the residents in my opinion,"
he said. "They are concerned about environmentally sensitive areas and they also want
activities for themselves and their families."
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Usually parks are services provided by cities, Manross said. Since these five communities
are unincorporated, they don't have that option.
"If it's not provided by the county, they don't get it," he added.
"We felt that the county had verbally sponsored parks, but hadn't done anything yet," said
Sandy Emerson,the chair of the Midcoast Community Council's Parks and Recreation
Committee. "The needs assessment is the first step in determining how any funding might
be used."
Emerson defined open space as more of a passive park with a trail rather than swings and
slides.
"Once you build a house on it, it's gone. Preserving blue-water views, restoring native
plants, and preserving habitat is important to Coastsiders," said Emerson, but she added
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that playground and picnic areas were in the top six priorities for those who responded to
the survey.
"The Coastside does not have enough recreation opportunities, especially for children,"
she said. "There's not a big central park anywhere north of Half Moon Bay. There isn't a
large developed recreational area apart from the natural beaches."
Smith said that people want open space, but they don't want areas totally set aside for
resource protection.
"There's not a lot of support for acquiring property that would be completely closed, but
there is an enormous amount of support for acquiring property that would be lightly
developed," he said.
Smith said he thinks Half Moon Bay has the best Park and Recreation Department he has
ever seen in a small town.
"They provide an enormous number of services," he said. "They are really serving all of
the Midcoast."
In the other communities the only place for organized sports is the school grounds, and
Smith thinks this needs to change.
"It isn't fair to think that because schools already have the facilities there they should
provide for the whole community," he said. "If you have a soccer game on the weekend,
even if the county picks up the bill,there's no way the field is going to be ready on
Monday. So you have provided recreation for the community to the detriment of the kids
at school."
The county q has acquired 52 acres of Mirada Surf that separates Miramar from P
o El
Granada. The county owns the acres on the east side of the highway and wants to acquire
the part on the west side. Emerson calls this "an exciting opportunity" and said that the
council is working with the county to raise funds to acquire the rest of Mirada Surf and to
put a development plan in place.
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The passing of Proposition 40 will give more money to the parks, Emerson noted.
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"Clearly there is a need for finding money," she said. 'The county has to roll out a capital
plan and have a first hearing for the plan in May."
The study also looked at how willing people would be to fund parks. On the Midcoast,
people said they would support$20 to $25 a year. Manross said this is a substantial
amount. The results of the survey of the county in general showed people were only
willing to spend $5 to $10 a year.
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RECEIVED
"TUre is not any country in the world which more abounds in fish and game of
2 2 , ever.I des ription.-
-La ?erouse,a French sea captain,upon visiting San Francisco Bay in the 18'h Century
MIDPENNSULA REG7AL OPEN
SPACE DISTRICT MApdl J2 , 2W2
Dear Friends:
DAY A%IA
EARTH DAY Much has changed since the first Europeans arrived in the Bay Area.
Development and landfill have reduced the Bay to two-thirds its original
size, and 90 percent of the Bay's tidal wetlands have been destroyed. Each
year, 88 million pounds of pesticides and toxic chemicals are released into the
.6 Bay from roads,farms,lawns, construction sites, and abandoned mines.
Despite the creation of the Bay Conservation and Develop Commission in
C111,68WAT11 dw*AV 1965, the Bay is still at risk. San Francisco Airport's plan to fill one square
mile of the Bay—an area twice the size of Treasure Island—for new
runways,would be the largest bay fill project in 60 years.
EARTH DAY
BAY WALK However, there are promising signs too. The recent passage of Proposition
40—the Park Bond Act—brings us one step closer to purchasing 19,000 acres
Cekbrate& of salt ponds in the South Bay for restoration and inclusion in the San
Heal die Bay
APRIL 200* Francisco Bay Wildlife Refuge.
For these reasons and more, the Bay Area's theme for Earth Day 2002 is
"Celebrate the Bay." One of the featured events is the Earth Day Bay Walk.
Earth Day Bay Walls
The Earth Day Bay Walk is a five-day trip starting in Mountain View on
Thursday, April 18,and arriving in San Francisco on Earth Day—April 22.
People are invited to join the walk for an hour, a day, or the entire trip.
This journey along the Bay Trail will be a great opportunity to learn about
marshland restoration,water quality treatment,local wildlife, recreational
opportunities, and historic issues,such as the creation of Save San Francisco
MAIL Bay Association and the successful campaign to protect Bair Island.
39zi E.Ba*ore Rd.
Palo Alto CA 94303
In addition to educating those who participate, the Bay Walk will raise public
TEL awareness through extensive media coverage. Television and radio stations,
650-32o-8699 as well as newspapers, are always interested in public interest stories such as
• this, especially with the tie-in to Earth Day.
WEB/EMAIL
www.B2yAmaEwtU)ay.n"
EwhDayBayW1c@yahoo.corn The Earth Day Bay Walk will include two rallies aimed at highlighting the
• most critical issues facing the Bay. The first rally will take place at Shoreline
A project of
ActermAcrionjora Park in Mountain View on April 18, and will focus on the acquisition of the
smovindbir Earth South Bay wetlands. It also will address the Navy's clean-up of toxics at
Moffett Field. This rally will launch the Walk.
The second rally will take place at Coyote Point on Saturday,April 20, and
will focus on the campaign to stop the Airport from filling the Bay for new
runways. Environmentalists are working closely with yachters, windsurfers
and other recreational users of the Bay to highlight the importance of this natural treasure,
and the alternatives to building new runways.
Other places the Walk will visit include the Palo Alto Water Treatment Plant, the Palo Alto
Baylands Interpretive Center, the Ravenswood Preserve in East Palo Alto, the Redwood
City Marina,Bair Island, Coyote Point, Oyster Point, San Bruno Mountain, Candlestick
Point, Islais Creek, and the piers of southern San Francisco. Local experts will be on hand
At each location to educate the walkers and reporters.
Celebrity Walkers (politicians,local environmental heroes,religious leaders, etc.) will join
the Walk to help attract additional media attention. City Councilmembers,from each city
along the route will be invited to participate in their stretch of the Walk We hope this will
encourage them to become stronger defenders of the Bay.
When the Bay Walk arrives in San Francisco on Earth Day, we will deliver a letter to
Mayor Willie Brown, urging him to do everything in his power to protect the Bay.
You Can Help,'
There are many ways you can help the Earth Day Bay Walk be as successful as possible.
Please take a look at the following volunteer opportunities, and let us know how you'd
like to help out:
1) join us for part of the Walk. Check the website for maps, an itinerary, and a
registration form. Encourage your friends to participate as well.
2) Use the enclosed remit envelope to send a donation to help cover our costs (food,
insurance,permits, transportation, publicity, mailings,etc.).
3) Support the Bay Walk by helping prepare meals, lending a vehicle, driving a shuttle,
volunteering your first aid skills, or serving as a photographer or videographer.
4) Help spread the word by distributing copies of the enclosed flyer and/or publishing an
article in a newsletter or bulletin.
5) Help with outreach to a school, religious congregation or other organization.
6) Share your media and celebrity contacts with us.
7) Let us know about any other skills or ideas you have to offer.
8) Join us at our next planning meeting on Thursday, April 4 at 7pm at the Peninsula
Conservation Center, 3921 East Bayshore Road in Palo Alto.
We encourage you to visit www.BayAreaEarthDay.net/BayWalk or call (650)320-8699 to
find out more about the Earth Day Bay Walk. Together, we can make this event a turning
point in the way people think about the Bay. We hope you will join us.
Sincerely,
n
Peter Drekmeier
Coordinator
Regional Open S ice
--------------------
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
DATE: March 27, 2002
TO: Board of Directors
FROM: L. Craig Britton, General Manage
SUBJECT: Settled Claims Under $2,500
Board policy delegates authority to the General Manager to consider and settle legal
claims that do not exceed $2,500. Board policy also requires that I report to you any
action I have taken regarding such claims at your next regular meeting.
Sally Thielfoldt will be receiving $659.94 for damage to her vehicle that occurred last
fall in the District Administrative Office parking lot. A staff member opened the large
driver's door of the Durango into Sally's car leaving a significant dent in the passenger
side door. The District will be reimbursingSall for the lowest of three repair
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estimates.
Anne Crealock, the owner of car driven by GIS Intern Tom Robinson, will be
receiving $1,533.42 for front end damage to her parked car caused by a District
vehicle. Ms. Crealock's car was parked in front of the Administrative Office on Distel
Circle when the operator of a District vehicle, with limited visibility to the rear, backed
into the car. The District will be reimbursing Ms. Crealock for the lower of two repair
estimates.
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Memorandum
To: All Employees
From: Craig Britton, General Man, ager_.
Date: March 27, 2002
Re: 401(a) Plan
As we have informed you, the District has been looking into an additional program that will allow
employees to defer compensation. It's called a 401(a) plan. Many public agencies have adopted this
program. It was originally designed primarily for City Managers and division heads with mandatory
participation by all members of the management group.
We have recently learned that we can offer this program to all employees,and that each employee could
choose to opt in or not. Please note that this is an employee paid plan -the District will not incur any
cost for offering this plan. This plan, if adopted by the Board of Directors for our use,would not replace
any other plans. Employees could choose to participate in a 401(a) plan in addition to the 457 plan, or
instead of the 457 plan that the District already provides. Below are the highlights of the plan, as
presented to us by the ICMA representative:
• It is a supplemental retirement plan in addition to PERS and the 457 plan.
0 Contributions are pre-tax.
• Earnings grow tax deferred.
• Once you begin participating in the plan, you may not stop or change your contribution.
• Employees may choose not to participate in the plan initially, and then opt in at an annual Open
Enrollment, if they wish.
• Early withdrawals may be subject to a 10% penalty.
• Withdrawals without penalty, can begin at age 59-1/2, after age 55 upon separation of service, upon
death, upon disability,or payments made over a single or joint life expectancy
• The District has selected three levels of contribution from which employees can select:
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3% of salary 6% of salary 10% of salary
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