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HomeMy Public PortalAbout20020508 - Agendas Packet - Board of Directors (BOD) - 02-09 Regional Open ice MIDPENINSULA REGIONAL OPEN A E DI8YtW SPEC AND REGULAR MEETING �� BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6.30 p.m. Wednesday,May 8,2002 330 Distel Circle Los Altos,California AGENDA* Please Note: 6:30 p.m. Closed Session Special Meeting Start Time 7:30 p.m.Regular Meeting Start Time 6:30* ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—CLOSED SESSION The Closed Session will begin at 6:30 pm. At the conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to the Regular Meeting,and,at the conclusion of the Regular Meeting,the Board may reconvene the Special Meeting Closed Session. 1. Conference with Lem—Initiation of Initiation of Liltiaation Pursuant to Government Code Section 54956.9(c) -one potential case 2. Confermcc Agh Lesral Counsel—Anfigipadn Significant Exposure to LAfigatkm ant to Government Code Section 54956.9(b)—one potential case 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MEDPENHiSULA REGIONAL OPEN SPACE DISTRICT ** ORAL COM (UNICATIONS—Public ADOPTION OF AGENDA ADOPTION OF CONSENT CALENDAR—D.Little BOARD BUSINESS 7:40* 1 Program Evaluation for the 2001-2002 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District;Comment on and Accept Staff s Program Evaluation Report—C.Britton 8:05* 2 Authorize the General Manager to Amend the Agreement with 2M Associates for Consultant Services for the District's Proposed Annexation of the San Mateo County Coast for an Additional Sum Not to Exceed$284,460—C.Woodbury 8:15* 3 Authorize the General Manager to Execute all Necessary Documents to Seek National Register Listing for the Red Barn at I*Ibnda Creek Open Space Preserve—C. Woodbury 330 Distel Circle * Los Altos,CA 94022-1404 * Phone:650-691-1200 Fax:650-691-0485 * E-mail:mrosd@openspace.org * web site:www.openspace.org ft%E Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton T. _�J Meeting 02-09 Page 2 *** 4 Adoption of a Resolution in Support of Historic Preservation Week,May 12 through May 19,2002—C.Woodbury *** 5 Award of Contract for Firebreak Maintenance Services in the Skyline Area to Joe's Tractor Service in the Amount of$6,000 for Fiscal Year 2002-2003;Determine that the Recommended Action is Categorically Exempt fran the California Environmental Quality Act(CEQA)as Set Out in this Report—J.Maciel *** REVISED CLAIMS 9:00* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. 9:15* ADJOURNMUM * Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. ** T��f1 ADDS THE The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may mess the Ord concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Regional Open c ice R-02-68 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 02-09 May 8, 2002 AGENDA ITEM I AGENDA ITEM Program Evaluation for the 2001-2002 Action Plan for the-implementation of the Basic Policy of the Midpeninsula Regional Open Space District GENERAL MANAGER'S RECOMMENDATION 1 � � t Comment on and accept staff program evaluation report. DISCUSSION I The attached program evaluation material covers the 2001-2002 fiscal year from April 1, 2000 to March 31, 2001. Staff will brief you at your May 8 Regular meeting on the status of key projects, plus additional projects and activities not specifically included in the Action Plan that required significant staff effort. You adopted the new Action Plan for the 2002-2003 fiscal year at your March 14, 2002 meeting (see Report R-02-45). Copies of both Action Plans are available at the District office for public inspection. Prepared by: L. Craig Britton, General Manager J. Escobar, Assistant General Manager S. Schectman, General Counsel J. Maciel, Operations Manager G. Baillie, Management Analyst C. Woodbury, Planning Manager M. Williams, Real Property Representative D. Woods, Senior Acquisition Planner T. Fischer, Land Protection Specialist S. Jensen, Public Affairs Manager S. Thielfoldt, Administration and Human Resources Manager Contact person: L. Craig Britton, General Manager 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton OPEN SPACE ACQUISITION DEPARTMENT Proms A. Negotiations and Special Projects B. Froycrty MumagmeWefee C. Land Protection To Implement the BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the ma)dmum feasible area of strategic open space land within the District planning areas, including baylands and foothills. The District seeks to link its open space lands with federal, , county, and city parklands and watershed lands. General Denartmerst Emnhasi s for 2001-2002 The department's emphasis will be to acquire the higher priority projects funded under the District's Financing Authority. Lower priority properties will be pursued through long-term options, available grant funding, bargain sales, and gifts. The District will continue to work with Peninsula Open Space Trust (POST)to acquire land and to further the District's overall open space acquisition goals. The Enterprise Program will focus on maximizing rental income consistent with Open Space Management policies, and on maintaining and improving District rental structures. The Land Protection Program will focus on conducting comprehensive land acquisition studies, monitoring land use plarming activities where interests in land may be enhanced, and protect interests in land by resolving conflicts arising from easement and encroachment issues. With the voter approval of the Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000(Proposition 12), and the Safe Drinking Water, Clean Water Watershed Protection and Flood Protection Bond Act of 2000 (Proposition 13), the District will apply for per-capita and competitive grants to maximize available grant funding. Staff Resources (Regular, full-time positions,unless otherwise indicated) Land Acquisition Manager(vacant position) Real Property Representative Senior Acquisition Planner Land Protection Specialist Real Property Specialist Administrative Assistant Page 1 11 ! I • 1 yK. • 1 - f { " 1 w b i f ' ! Y A fl tt tf ! w 1 f • f f f • f i • f i • • 1 i I 1 f w • / r � 1 • I w { i • ! t t w , ! 1 " i • i r '/ ' / + ♦r / / / # // / / ♦r ♦r ,/ III l 1 / / r s t r s t r i r . • V f • / 1 w •J • if t " w 1 • b If tI t if " • • " f +J • 1 1 i • A ! # • 1 iI! , I , ! I t ♦t' ,.rr ! r ' ,t ' , + ' �J ' tI ' j ! r aJ f 1 I B ! i l • i i i Y i t • • i i • # • Y f 1 i • i 1 1 1 • 1 • # I • 1 Y i 'J i 1 • 1 • • - • i 1 i 1 ° • 'J • 1 • i ` •, 1 i • Y i # i ' "1 i • i / • cash and borrowed funds to accomplish acquisition goals within budget constraints. 2. Assist the Planning Department, when appropriate, in the coastal annexation process through the Local Agency Formation Commission in San Mateo County. 3. Pursue a public financing measure with favorable terms to provide additional land acquisition hauls if deemed appropriate by the District Controller. 4. Provide information for on-going acquisition planning and priorities to the Planning Department. S. Explore additional methods to protect open space Iands for less than the total cost of fee acquisition(open space easements, acquisition of development rights, development dedication, exchange or sale of development rights, cooperation with private individuals, land trusts, groups, etc.). 6. Encourage other agencies to acquire through various means, including grants, park and open space Wids that are consistent with their goals and which compliment the District's greenbelt pro 7. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 8. Maintain a relocation assistance program utilizing staff and consultants as necessary. 9. Compile current information on real estate market activity, including ordering preliminary title reports on a tiny basis for research into potentially available properties. 10. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. Page 4 i 001- 00 Property Management Program To manage all of the Districes revenue-producing activities in such a way as to maximize income from enterprise accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. Key Pro, 1. Administer Property Management Accounts-Administer rental accounts, communication and agricultural leases, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. MOWS: The District added a new Caretaker residence with the McKannay property addition to Sierra Azul Open Space Preserve. 2. Maintain Rental Structures- Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition, and to increase net rental income. Work with Operations Department to implement a uniform water system and maintenance plan for District rental structures in the Skyline Area. Administer long term and recurring maintenance priorities on rental properties. i PROGREM. New roofs were installed at the farmer Smith residence at Russian Ridge Opens Space Preserve and at the "Ranch House"employee residence at Skyline Ridge Open Space Preserve. Assisted Skyline field staff f with structural and deck repairs and installed new carpets for the employee residence at Punsima Creek Redwoods Open Space Preserve. Replaced the well pump and installed a new well casingfor the water system at the former Smith resuknce at Russian ridge Open Space Preserve. 3. Administer Historic Leases- Oversee lease compliance and renovation requirements at the historic Picchetti winery, Thornewood estate, and Fremont Older house. Pursue lease extension and potential agricultural lease with new tenant as part of the historic Picchetti winery. PRU(,► M-Staff has agreed upon the basic terms of a free year lease extension with an add l oonal five year lease option with the Levines for the historic Fremont Older residence. Staff has monitored the roof replacement of the main residence at the Thwwwood estate by the current tenant Jim Steinmetz 4. Identify District Housing Needs-Work with other Departments to assess the need and feasibility of expanding the District's employee housing for the appropriate enterprise properties. Page 5 EgOG . Negotiated a one year lease extension for the emp a residence rental at the Slaught property at the end of Pheasant Road in the Ranch de Guadalupe area of Sierra Azul Open Space Preserve. Other Projects and Activities l. Prepare annual rental surveys on District rental houses and Ranger residences. 2. Assess the economic viability of a sale of term ownership for long-term interest arrangement(estate for years, lifetime tenancy), or, if necessary, the disposition for the former South residence at Russian Ridge Open Space Preserve consistent with Beard policies. 3. Investigate new enterprise proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. 4. Consolidate District's communication leases and maximize communication rental income. S. Administer lease of additional office space at 330 Distel Circle. Page 6 2001-2002 Land Protection JEM&Mm To preserve and protect District open space lands by conducting land acquisition planning activities to identify acquisition priorities and, once acquired, to further protect these lands by defending the Districts property rights from incompatible and encroaching land use activities. Key Pro eIM 1. Land Acquisition Planning-To provide comprehensive land acquisition studies to guide the acquisition program, including reviewing and updating acquisition priorities. Provide site specific information to land negotiators to assist them in developing terms and conditions for acquisition projects. Seek acquisition grant opportunities from Proposition 12 and other funding programs for high priority projects. Encourage Santa Clara Valley Water District to assist in preparation of the Sierra Azul Master Plan and participate in acquisition efforts. Continue to collaborate with Planning and Operations Departments to facilitate incorporation of land acquisitions into the District greenbelt. PR • Acquisition shakes were conducted in the vicinity of ewood and Bear Creek Red woos Open Space Preserves to ultimately improve public access. • Acquisition shakes were Performed to assist the acquisition program with the McKannay and Lohner purchases. • Participated in periodic Operations Field Staff meetingsfacifitating collaboration on land acquisitions. 2. Land Development Monitoring-To protect public and private open space lands from negative impacts associated with adjacent land development where there is a relationship to the District's land interests. Work with local jurisdictions, environmental organizations and private property owners in trying to protect open space lands through the public review processes. When appropriate, partner with private property owners in seeking balanced land use plans that will maximize open space preservation. PROGRESS; • Conditions for open space and trail easements were included in the Site Development Plans for McCarthy Subdivision in the Town of Los Gatos Plans for eVansion of Lexington QuaM near Lexington Reservoir and development of CMDAw Heights School in Cupertino have been closely monitored and reqwided to as qTropriate to minimize impacts on open qwe. • Successfifly encouraged the Town of Los Gatos to reassess the development on the MairlGreen Eyes property adjacent Sierra Azul Open Space Preserve. • Cooperation has been obtained from Sky km&Lodge to develop a trail easement and conservation easement balancing land use plans to minimize impact to adjacent open *ace. Page 7 3. Easement Monitoring-To protect and monitor District lands encumbered by private and public easements, and conversely, protectDistrict-owned open space easements where located on private and public lands. When easements are potentially violated, resolutions will be sought that protect and enhance open space values and minimize legal costs. Seek compliance with easement terms or, if necessary, seek modifications to enhance open space protection. Seek a grant from Bay Area Open Space Council to develop a digital database and training program for documentation of easement information. PROGRESS: • CompletedMeKinney easement monitoring and now working with easement holder to resolve possible violations • Successfully resolved and remediated encroachment damage within the BrookvHose easement adjacent the Fremont Older Open Space Preserve. • Established easement monitoring baseline infm7wtionfor the Guenther property adjacent to Skyline Ridge Open Space Preserve. 3. EncroachmentP I�space Reduction-To protect o ace lands from encroachments and preserve District real property rights. Work closely with Planning, Operations, and Legal Departments to achieve early identification of potential encroachments and seek resolution by negotiations and enforcement, if necessary. Use a variety of techniques to resolve encroachment issues including restoration, mitigation and boundary line adjustments to maximize open space protection. In coordination with Operations, Legal, and Public Affairs Departments, develop a procedural manual for handling encroachments and identifying and resolving property rights issues on District land. PRESS: • Preliminary agreements have been reached to resolve an encroachment at La Honda Creek Open Space Preserve. In conjunction with the recent acquisition of the Krone Bishop property at El Sereno Open Space Preserve, a litigation matter concerning an encroachment was resolved favorable by the District acquiring the former Richmond property. Progress was made on three significant encroachments at Bear Creek Redwoods Open Space Preserve. • Coordinated County involvement and assistance in resolving an encroachment from a*rcent development at Foothills Open Space Preserve. Other Projects andActivities 1. Review land development proposals and monitor easements to achieve encroachment reduction. 2. Review and update land acquisition priorities and begin to integrate into District's Geo 'cal Information System. 3. Conduct land acquisition studies and related planning activities, prepare acquisition Mom, and conduct due diligence investigations when necessary. 4. Establish method for monitoring and responding to easement agreements involving private inholdings and other lands where complex purchase agreements have resulted in the need for proactive management of such agreements. Page 8 6. Administer the District volunteer conservation easement monitoring program, and contmue to irporatee GPS/GIS and digital image,technology into the mserrietit monitoring program. 7. Work with Legal Program to perfect land rights where titles to existing District lands are threatened by encroachment, claim of adverse rights, hens, or other interference with real property rights. Establish an approach to resolving a variety of property rights issues at Bear Creek Redwoods Open Space Preserve. 8. Work with Legal Program and Operations Department in negotiating road agreements and resolving encroachments with adjoining property owners to ensure District's real property rights are protected and minimise the District's maintenance responsibilities where appropriate, 9. Initiate and maintain contacts with landowners, county code enforcement officers, zoning and planning officials, surveyors and various regulatory agencies. 10. Work to clear and perfect title on District-owned land through the orderly, prioritized disposition of title and legal encumbrances(mineral and water rights, claims of prescriptive easements, encroachments, etc.)where appropriate. i I Page 9 i f OPEN SPACE PLANNING(DEPARTMENT Programs A. Advance and Resource Planning B. Current Planning and Capital Improvements To Implement the BASIC POLICY OBJECTIVES: The District follows management policies that ensure proper care of the land, provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. The District works with, and encourages, public and private agencies to preserve, maintain, and enhance open► The District protects and restores the natural diversity and integrity of its resources for their value to the environment and the public, and provides for the use of the preserves consistent with resource protection. General Ueoartmeut Emphasis for 2001-2002 The Open Space Planning Department will take a broad-based approach to planning and project j implementation that emphasizes resource management. Planning efforts will focus on providing public access while preserving and protecting the diversity and integrity of the District's environmental and cultural resources. In concert with resource planning, projects and activities will include early analysis to ensure compliance with environmental regulations. Work will continue on projects initiated in previous years, particularly those that are high priority or funded by grants, including the Coastal Annexation, beginning the Sierra Azul Master Plan, completing FEMA f coded projects and conducting resource inventories. The Work Program will include time allocations at all Planning staff levels to support other Departments with projects, such as on-the-ground resource management, new acquisitions, land protection, legal issues, GIS and GPS services. Staff Resource Planning Manager Senior Planner(1) Open Space Planner H(2) Open Space Planner I(2) Planning Technician(2) Administrative Assistant(1) GIS Intern(1/2) Page 10 rr rr « ilI(s 4lL• « # r f r ' i 1 ' ! ' • ' • f i • i • ' i # • � J� /a :s ♦ J{ '! /t 'J ♦ ! ' ' t r J J rr r Jr ;r � J ' � / t/I -'/ J J ♦ s ' ' ♦! /t .♦ st J + ' 1 t • Jt t Jt /r /r + t J 11 / l ! ! Jt J ' / ♦rt 'r Jr ! ♦ sr '! ♦ " tr♦ ♦ / r � l J ' r.' !Jr !r r tr' rr ' y♦ J i ' J rr r r r t / ♦ • rt t J r rr ! t Jt J + l ' ! !t J IF ♦ s ; � ie ; �i • : « ' e " i • # 1 - # r f .fir ' • FIT . 0 • r • i • 1 ' # i • i • " / Jt /a t/ '! o ♦ ' i ' 4E - IiE i 1 °• 1 i iw • 1 • 1 i 'J ' �/ i • Ii ! ' • o fit I f MOM ' f • '! 1 d i •_ �/ 1 • w i • • of ♦ r ' rJ ' r t! ' rr " ! :J 1 ' /r `r !1I sx '!a 'r • ra ! ! r r ♦ t 'r Jr :r ! / 1 s 1 1 ♦ s ♦ 1d r ♦ r 'A J I ! t / s r Ar AI s J ' r ' 1 'r ♦ A I , 1d !E t r 1 ♦ !d A • if ! i • 1 ` • f • 1 • i 1 ii 1 ° w w 5 i i ♦ : i/rrr I ♦l � ' f A �1 °' i •1. • 1 ' i e w • / / I w • • 1 • i • r ` ` / ' w ' i ' - • • if f •Ji w • San Mateo County Parks Vegetation Management Plan • Mid-Coast Local Coastal Program Update • Santa Clara Valley Water District Mitigation Plan • San Francisquito Creek Joint Powers Authority Activities 3. Use and Management Planning—Provide staff support to Use and Management Committee's analysis of alternatives to provide access to the Bay Area Ridge Trail through Windy Hill Open Space Preserve. Provide staff support to the Ad Hoc Trail Use Committee's analysis of cycling-only and one-way cycling trails. 4. GIS/GPS Development— • Acquire Santa Clara County GIS parcel data. • Update the District land-holdings database. Plot updated wall maps. • Develop GPS data dictionary to standardize data collection, • Update Patrol Map Books. Coordinate with field staff to refine trail alignments and location of gates and facilities. • Develop a Regional Resource Inventory. Compile and synthesize all known cultural resources sites, Rare/Threatened/Endangered species and habitat locations into GIS and plot maps for field and main offices. Acquire resource maps available from other agencies. PR(1GffJ& Staff acquired Santa Clara County parcel data updated the District kwd- hoOngs database and plotted new wall maps. Staff members were trained in standardized data collection techniques Planning staff updated the Patrol Map Books with input from field staff. Staff made significant progress on the Regional Resource Inventory and acquired all available resource mapsfiwn other agencies. 5. District CEQA Guidelines—Work with the Legal Department to review and amend the District's policies regarding adoption and implementation of the California Environmental Quality Act(CEQA)Guidelines. PROGRESS: Sta f prepared and the Board adopted the District's revised Guidelines for the Implemeon of the California Environmental Quality Act. N Ia_mTED ARMCE AND RESOURCE PLAN DV Key projects that were not inched in either the Action Plan or Work Program. .The two master planning projects suffered delays due to several significant unanticipated prof ects • T Ire Guadalupe Watershed Natural Resources Damage Assessment(?YRDA) • El Corte de Madera Open Space Preserve water quality issues • NASAIMo,,fet Field proposed clean-up activities at Site 25 Refer to the attached Planning Department Work Program FY 2001/2002. Page 13 2001-2 Current Planning and Capital Improvements Program i ivg To emphasize preservation and enhancement of resources and compliance with environmental regulations in the design of construction projects and the development of Use and Management Plans and upcomi g Master Plans. Give the highest priority to completing -funded projects and storm damage repairs. Group key construction activities in close geographic proximity to reduce the impact on natural resources(roads,vegetation,etc.), lessen interference with public use, use staff time more efficiently and reduce overall project costs. Projects 1. El Corte de Madera Creek Open Space Preserve • Virginia Mill Trail and Creek Crossing (FEMA Grant expires 2002)—Resign, engineering and construction. i Completed resource .invent and • F�:AA extend ant deadline. C PR(1G�4t� .S � grant o�rap survey, inventory analysis Conmltants started work ran bridge construction plans • Methuselah reek Crossing TFA Grant expires 2002 —Design, and et C g � �P ) gn, construction. f?,GRESS. Consu s started work on site inventorylanarlysis and bridge construction per: • Lawrence Creek Bridge—Engineering completed. Repair footings. PRUG S: Consultants completed inventor ylanarlysis and started developing project alternatives • Trail Realignment around Sandstone Formation(INRFTA Grant expires 2002)— Layout and construction. PRCIGRESS: Pkrrrning staf,�`worked with consultant to engineer deck Field staff completed new trail and started constructing deck • Study Area 2 Trail Realignments and Parking Lot along Skyline(To be partially fimded by Hiking&Riding Trail Grant)—Prepare project description and complete grant application. Hire consultant to prepare plans and conduct community workshop. Construction anticipated in FY 2002/2003. PROGRESS. Cutbacks in the State budget resulted in loss of grant funding for this project. Page 14 2. Putgas Ridge Open Space Preserve(Dependent upon 50%Budget Augmentation or LWCF Grant)— • Seek grant funding for project development. • Work with Land Acquisition to resolve boundary line issues. • Review the Use and Management Plan to reaffirm or amend the following: e staging area location e trail layout o overall use of the preserve, including on-and off leash dog areas. PROGRESS: Staff prepared and submitted a grant application and obtained a 50% matching grant from the Land and Water Conservation Fund 3. Long Ridge Open Space Preserve • Repair School Road(FEMA Grant expires 11/2001)—Prepare engineering drawings to repair storm-related damage including a slip-out under the roadway,blocked drainage and disturbed roadbed. PROD Project combined with other Long R age culverts and deferred to 200212003. • Layout Bay Area Ridge Trail Segment at Saratoga Summit Gateway(LWCF Grant) Layout trail to provide access to the southeastern area of the Preserve and to serve as an alternative to the Bay Area Ridge Trail between Saratoga Gap and Long Ridge with connections to the Bay Area Ridge and the Skyline-to-the-Sea Trails. PROGRESS: Project deferred to 200212003. 4. Other FEMA-Funded Projects • Skyline Ridge Open Space Preserve—Old Page 1viill Road(FEMA Grant expires I 11/2001)—Prepare engineering drawings to repair storm-related damage including a slide and disturbed roadbed. EBQGR NX., FEMA extended grant deadline and started environmental assessment. Consultants started preparing construction plains • Purisima Creek Redwoods Open Space Preserve—Grabtown Gulch Bridge and Trail (FEMA Grant expires 12/2001)—Remove Grabtown Bridge from preserve and install at Bear Creek Redwoods pending resolution to structural issues and timing. If not raised, salvage and sell bridge components and dispose of remainder. Lay out trail between Grabtown Gulch and Borden Hatch on north side of Punsima Creek, including trail bridge. PROGRESS: Consultants started preparing construction plans Page 15 Other Projects and Activities 1. Standard Details and Specifications-Work with Operations to compile a draft handbook of technical standards for construction, repair and maintenance of roads, trails and other improvements. This project will continue through FY 2002/2003. PROGRESS; Completed Phase I of Stai d Details and Specifications 2. Outside Project Review—Review and comment as necessary on site-specific projects within close proximity to, or that affect District lands. • Stanford University Community Plan • Ravenswood Industrial Park Redevelopment Plan • Review agendas and minutes of Cities, Counties and Open Space/Parks agencies 3. Permits to Enter-Review alterations to District land or installation of facilities proposed by other agencies or private parties. Develop permit conditions to ensure protection, preservation or restoration of the affected lands. Work with Operations to monitor activities to ensure compliance with conditions. 4. La Honda Creek Open Space Preserve—Coordinate consultants' work to prepare historic survey of Real Barn and Ranch House and complete structural engineering*studies. Manage construction contract to improve structural integrity, replace roof and repaint barn. Prepare plans and specifications for house additions PRQgSS: Consultant completed historic survey and preliminary plans for the ramh house. 5. Foothills Field Office—Work with architectural and engineering consultants to evaluate overall operational needs. Direct architect in preparing custom details for prefabricated shop building to replace existing structure. Construct shop building. Construct drainage improvements around Annex building to prevent fiuther damage to chimney foundation. PROGSS: Staff worked with the architect to prepare custom detains,plans and specifications for the stop building and initiate construction cost estimates Contractors removed the chimney at the Annex and staff completed drainage improvements 6. Administrative Office Interior&Exterior Improvements—Coordinate construction contract to finish interior improvements to accommodate increased staff. Work with available sources to survey building's energy-efficiency and make recommendations for improvements. Coordinate re-roofing work and parking lot repairs including cutting and patching root-damaged areas, resealing and re-striping. PROGRESS: Staff worked with the architect and contractors to complete the a&ninistrative office'ice interior improvements, re-roofing work and parking lot repairs and re-sealing. A staff committee researched and made recommendations regarding enerV-efficient frcient improvements Page 16 Key pro,jects that were not included in either the Action Plan or Work Program. It wars necessary to reallocate staff resources and place some planned projects on hold due to several unanficipatedprojects. • Oversee consultants and contractors on the oil spill clear-up at El Cote de Madera Open Space Preserve • Arrange and oversee installation of,f agpales at each wok site • Wok with citizens on layout of an accessible observation area at Rancho San Antonio County Park. • Installation of a memorial bench and sign at Betsey Crowikr(S arsal) Trailhead • Aldercroft Creek encroachment and sow,m bed damage Refer to the attacked Pi►nning Department Work Program FY 2001/200L Page 17 OPERATIONS DEPARTMENT PROGRAMS A. Field Operations $. Resource Management To Implement the BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. General 2=11MInt Emgbasis for 2001-2002 Continue to provide responsible stewardship of all District lands by furnishing those public safety, maintenance, construction, and resource management activities necessary to protect and enhance the natural resources and ensure safe and appropriate use of District lands. Implementation of Board-adopted Resource Management Policies, Trail-Use Policies and Guidelines and the Operations Program Plan will continue to be the primary focus of the Operations Department. Staff Resource Operations Manager Area Superintendents(2) Support Services Supervisor Management Analyst Resource Management Specialist Supervising Rangers(4) 'ntenance&Construction Supervisors(2) Administrative Assistant Rangers(14) Equipment Mechanic-Operators(2) Lead Open Space Technicians(4) Open Space Technicians(9) Farm Maintenance Worker 11,000 Seasonal Open Space Technician hours Staffing Shauges in 2001-2002 Converted two(2) Seasonal Open Space Technician positions mid-year(October 2001)to two (2)regular Open Space Technician positions in fiscal year 2002. This resulted in a 2,000 how reduction of Seasonal Open Space Technician hours, while increasing regular staff positions. Page 18 2001-2002 Field Operations�'� 1. Operations Program Review—Continue work on high priority tasks identified in the Operations Action Plan, and incorporate the tasks into the regular Operations work plans. a. Update of Fill Operations Manual—For increased clarity and ease of use, each policy statement will be updated with a procedure to assist in implementation. A change to a new format will permit sections to be updated with ease. Complete revisions by November 2001 and bring to field staff with a training session. PRf3GRESS: Work is being completed on producing 145 Operations Manual Sections Currently, 107 sections have been provided to field staff, card the immediate focus is on drafting the remaining sections for field review, then moving all of the sections through the re ping steps in the process, which will include review by the bargaining unit. b. Upgrade of Current Radio System Establish two new repeater sites and secure Federal Communication Commission approval for frequency use. Request approval for repeater equipment purchases within the 2001-2002 budget;be operational by April 2002. 'R( RESS: One repeater is operational, and the second repeater is expected to be fully operational within a month. C. Improvement of the Training Program—Establish a standardized training program n r that would in producing an annual training for Operations Create a p cang g calendar for field staff. PROGRESS: • The Training Database is in the beta testing phase. • A list of training requirements, by position, was created by the training committee and is currently under review. • Training issues are also addressed in several sections of the draft Operation's, Manuall, 2. Restoration and Mitigation of Off-trail Impacts of Public Use—Close and restore existing undesignated trails and shortcut trails. Increase efforts to prevent the establishment of undesignated trails. Mitigate natural resource impacts and improve alignments of existing trails to minimize erosion. Work to ensure visitor compliance with restoration area closures. The focus for this fiscal year will be on areas where compliance is poor or high rates of vandalism occur. PROGRESS: • A staff committee has been created to ad*ess resource protection and visitor compliance issues at El Carte de Madera Creek Open Space Preserve. • New signage has been ordered which will stress the reed for visitors to remwn on designated trails • The General Manager has implemented a closure to all of-trail travel in order to Page 19 I rTrT71 I t i 11111 1 1 f fit 0 of ' fit.. • Mapping over 20 miles of trails in El Corte de Madera Creek Open Space Preserve • hicreased patrols in areas with poor compliance of District bicycle, closed area, and leash law violations, such as El Corte de Madera, Bear Creek Redwoods, Fremont Older, and St. Joseph's Hill Open Space Preserves. The increased presence has resulted in some positive comments from the public. • Installing new'sign boards and updated directional and regulatory signs. • Response to the District's first fatality bicycle accident at Fremont Older Open Space Preserve. . • Continued work to manage parking and other problems related to heavy use at Rancho San Antonio County Park. 2. Maintenance and Construction: • Restoration of the La Honda Red Barn, including reconstmchn the cupola. • A major restoration of the Punsitna employee residence. • Installation of water systems.at the Skyline Field Office as well as employee and enterprise residences. • Renovation of the Rancho Sari Antonio County Park irrigation system will mean greatly reduced water bills in 2002—2003. • Maintenance staff continued to provide high levels of support to the Resource Management Program. Page 21 2001-2002 Resource Mnagement Program Inventory and analyze the state of District natural resources, including the natural resources of specific preserves to identify needs and priorities. Address immediate and critical resource management issues utilizing District staff, volunteers and consultants to maximize the District's responsiveness. Develop procedures and strategic implementation plans to address the resource management needs of District land. Maintain regular contact and work with other agencies, local authorities, and specialists in the field to restore or manage the District's natural resources. Ka�'r4.i 1. Resource Management Strategic Plan— Work with the Planning Department in developing a Five-Year Resource Management Plan to prioritize program goals and determine staffing needs. This plan is very critical in setting the direction for managing District resources in an environmentally sensitive manner. PROGRESS: A akaft Five-Year Resource Management Strategic Plan has been drafted The plan is undergoing review by all staff and will be presented to the Board at a public worms in.Tune. 2. Pulgas Ridge Open Space Preserve Habitat Restoration— Restore native plant communities by reducing non-native plant populations and enhancing native species survival. Continue implenientation of the Pulgas Ridge Open Space Preserve restoration plan. Work with staff, California Conservation Corps, and volunteers to continue treatment of management areas one, two, and three. Work with local nursery to grow seed collected from on site shrubs for the next phase of restoration. PROGRESS: Additional eucalyptus trees have been removed with the assistance of the California Conservation Carps. Native shrubs are being grown at nursery for P1mong in Fall 2002. 3. Wild Pig Con&W Program— Subject to Board approval, continue the trapping program in the South Skyline Area to reduce rooting activity by wild pigs. Support cooperative research with Sonoma State University and California Department of Fish and Game to study the ecological effects wild pigs have on District lands. Work with staff to continue monitoring established plots, rooted areas and sighting records. Coordinate control efforts with adjacent property owners and neighboring public agencies- PR • Renewed the wild pig control contract far an ad&tional year. • Treffed 242 wild pigs in 18 months • Staff continues to monitorforpigs incluing the devehpwnt of a GPS-based mapping for pig-rooted areas- Staff hosted several meetings with other agencies(California State Parks, .Sari Mateo Page 22 id x /P / 1t 1 J J/d iP JA I r x ' J ♦ I / ' lxt t Jt :t JP J I/ Jr .J ' / 1 J I7 t Jt • / J • ♦ J 1 i ♦ x J J I J J r' ' 'x o ♦ ,r ♦ x ' • i t 'r / I ♦ J ' J Jr IP x J I x J ♦ J ' ♦ / JP x ♦' ! I J J J it / / r 'i Jt ' i • • 1 • 1 i r • �.i • •J JP I ♦ / ♦ r ' r ♦ � r J t J J i ♦ J + J Jr I J ♦ / / I i f • / J Jr r � sr J Jr x ' r •! . • 1 • 1 r 1 1 . 1 • 1 • •r v • • � =1 • Ili / r + . r `:+r1 : 1 • • • :.1 :1 • i • i 1 • • • + r1 • • i 1 i7r#155 Z ' =01 of + ' • i # i r i :^ i • i • • r • • • i • of J / • • • . i • i # # # I • # • • i • to • 1 • t « : iI A I « #i f • « t• • 14 f # . UU • # i . # . # . t ' r i #4 w " • # 5 1 i # #. i • i PUBLIC AFFAIRS DEPARTMENT Programs A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations C. Community Programs To Implement the BASIC POLICY OBJECTIVE: The District educates and makes,clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. General ftartment Emphasis for 2001-2= Maximize the general public's awareness and understanding of the District, its goals, and its activities, employing a variety of means and methods to reach all communities served and all other target audiences with District information; implement the top priorities of the District's legislative plan;maintain an environmental education program and volunteer involvement, and develop a long-range plan to maximize public participation in District programs; provide District materials and information regarding a proposed coastal annexation to potentially interested officials and members of the public, both in the San Mateo County coastside communities, and within the existing District, to ensure full knowledge and understanding of the District, its programs and activities. Staff Resources (Regular, full-time positions,unless otherwise indicated) Public Affairs Manager Community Programs Specialist(UM"592EXLi9f) Public Affairs Specialist Volunteer Coordinator Docent Coordinator Administrative Assistant Interpretive Aide(Nature Center)* Special Events Aide(District Events/Displays)* Public Affairs Intern* *The Interpretive Aide, Intern, and Special Events Aide positions are seasonal and part-time. The internship would be reconsidered nally. Page 25 II 11 a • r ! r / • I t // ! ! / / r J t' ! / 'Y1 !/ d • JF ! r rt I ! I • Yr ! sr r ! J rt .r r Ir 1 r ` r I f r � • 1 • i " \ • / 1A, r ' J/'/ I I d l Y t ! l r r /rr 1 l Yd r J • Jt/ t r i r I i f ! r I � •J i + • f \ / ' ° ^! • r lr r / l r r ' ' // 'r rt J '! r ' ! ' ! r ' ! " ' / rr/ r I rr ri rVIA, r v i ! r. • v • • r ! ♦ 'J a a is • \ • - ♦ t - ' ' f Postcards wvKwwiW coast side meetings in both Pescadero and HalfMoon Bay were sent. Two coast sine presentations were given by staff,providing coast sure residents with an overview of the daily workings of the District. 5. Develop a 3 to 5 Year Public Affairs Plan -Re-focus outreach efforts for the purpose of providing District information.and presentations to key audiences. Redesign and update the records in all outreach databases. MQOM No plan has yet been drafted,however, Public Affairs airs staff, including Community Programs staff, have been directed to focus all outreach materials, presentaftons, and events to reach underserved and key constituent gros ps Some redesign of databases was-completeg and records in the governmental, ,% and newsletter databases were updated Over 1,000 contacts were updated or purged frown the newsletter database. Other Pmects MW Activities 1. linplement departmental restructuring. ITire and train new employees; continue to develop current stag. C RESS:Departmental restructuring, hiring, and training became a "key project"in 01-02. In April, the Public Affairs Specialist was hired and has been in intensive training. The Interpretive Aide was also hired In October, the Community Programs Supervisor, Public Affairs Intern, and a new Docent Programs Coordinator were hired 2. Develop Public Affairs protocols and provide media and public communications training for all stafifinterested Board members. 3. Produce a District"Good Neighbor"brochure for distribution to property owners with land adjoining District preserves. Utilize protocols to be developed by Acquisition and Operations staff. 4. Continue to assist the Planning and Operations Departments to develop a trail use education plan, modifying and updating publications to conform with the Board's Trail Use Policy and responding to associated public and media requests for information. 5. Maintain a high level of regular media coverage of District activities and accomplishments. Arrange editorial board visits and reporter briefings; place pro-active, positive feature stories; develop capacity for more editorial writing/response. 6. Conte to work with the Planning Department to create new site maps for preserve brochures, and continue updating, producing, and distributing existing site maps, brochures, and other collateral materials as needed. 7. Maintain and maximize the schedule of community presentations and displays, involving Board and staff in thew presentations. Page 27 8. Continue providing public affairs services to other programs, i.e., attendance and input at meetings,ngs, releases, flyers, displays, mapping, media liaison, etc. 9. Set up a system to maintain and update the District's web site on the Internet. 10. Continue to produce the District's quarterly newsletter, Owen Space Views, and purge and acparid its mailing list;begin mailing to coast side residents. 11.Photograph and write bios of all Board members and staff who frequently give public presentations. 12. Publish a District 2000-2001 Annual Report. 13. Work with Board Legislative and Public Affairs Committee([,FPAC)to develop a 30-year anniversary ation plan. 14.Work with LFPAC to plan a memorial tribute to former Director Betsy Crowder. Page 28 ff ff l ' 11 i ' ! 1 r_; t I I r ' II i ► • • i t r i • i . I I I I • ' 1 11 r • : i 11 All '= i # r # i 1 i i 1• :# r is • • !1 / I f 1 9 ! ii I I I! I i i i i • +J ` • / ' a °/ r r r ' ♦ / Jr .r r r , ' / t sr r 1, ' r 'r X/l , J ' ' ♦,', J ♦ ^r r r • - r - »1 1 � - i - • r i • r 1 • +# i if r r! s r I r ! ♦ J ,r J / ,t ! lr .r Ill J I !/ rr , ,� I • r I J ! ' ,r J I,t ♦ ' / J� i ^ , a • 4. Sponsor Legislation—Work with the District's legislative advocate and with legislators and their staffs to sponsor high-priority legislation from the District's Board-approved Legislative Plan. MffiRRSS; (See AB 953 above) 5. Regional Funding—Work with the Bay Area Open Space Council and others to develop and/or support potential regional, state, or other alternative funding mechanisms, such as a possible Transportation Fund for Clean Water. GFS,S; (See Proposition 40 and Transportation Fund for Clean Water above.) Other Projects and Activities 1. Continually review and analyze legislation, determine District's position on bills, and take appropriate action, if any, on bills. 2. Work with legislators, legislative committees, state and federal administrators, other agencies, private organizations and interested citizens to provide information and to lobby regarding state legislation and specific local issues. 3. Support federal, state, or local legislation that will benefit the District. 4. Provide support and services for specific District projects requiring legislative support, such as grant applications and regional and state awards. 5. Maintain contact with other organizations and agencies, and encourage therm to assist the public in differentiating between agencies, and for the exchange of information. Cooperate on special projects, such as a regional Bay Area Open Space Council forum and participate in special events such as conferences and seminars, to keep District staff and Board informed of current issues. 6. Continue to provide staff support to the Legislative,Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. 7. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, directly or with the District's legislative advocate. 8. Play key role in any potential development of a Bay Area-wide, Open Space Council parks/open space message marketing project. 9. Hold a Bear Creek woods Open Space Preserve dedication celebration/c�eremony, honor, thank all partners and participants in its acquisition, planning, and management. 10. Plan and conduct VIP. Tours for Santa Clara County, San Mateo County, and Mt. Umunhum, and invite elected officials and representatives of sister agencies. Page 30 QZ tll-�, Community Fro s To encourage active public participation in the maintenance, restoration, and protection of the District's natural resources, and provide cultural, historical, and environmental education opportunities to the public. Ka aw 1. Volunteer Sub Programs_Develop a long-range plan that defines the District's volunteer program objectives vis-it-vis District outreach and operations needs, as well as community needs. The plan will include capacity-building,volunteer retention, leadership, and publicity opportunity components. PROG :,Due to the over one-year vacancy of the Community Programs Supervisor position, this project has become a 2002-03 project, now to be a Community Programs Strategic Plan Meanwhile, Recruitment flyers were created for r the various volunteer j programs; the public and pass-code protected sections of the volunteer web pages were redesigned; 75 Trail Patrol members were active;and the Volunteer Agreement and Liability Release Form was updated based upon a dwough survey of current practices and review by District Legal Counsel. 2. Interpretive Sub Program—Develop a long-range plan that defines the District's interpretive sub program objectives, and identifying the'goals of the docent section. The plan will include opportunities to increase youth participation, to build capacity overall, and to enrich docent training. PAOGRESS.Due to vacancies on both the Community Programs Supervisor position and the Doccent Programs Coordinator position, the formal long-range plan will be developed in 2002-03. Three docent enrichment trainings were developed one of which(a study of interpretive techniques on a Crane Excursion) occurred in 2001-02. The other two(butterfly and redwood ecology programs) are scheduled for early 2002-03. 3. Docent Recruitment—Design single-subject "short courses" for prospective volunteers who want to participate in the docent program, but have time restrictions or are only interested in a particular subject. These volunteers would be limited to leading activities related to the short courses they have completed. The short-course concept is long-range, beginning with earthquake geology in Fiscal Year 2001-2002. i PROGRi M: Yle Fremont Older House and Garden Tour Training Program was enhanced � with the development of new training mua€tenals. An earthquake walk progra m is underway, and more docents have been recruited to be trained and to augment it. Page 31 4. Environmental Education—Focus on recruiting and training additional outdoor education docents to meet the`increasmg demand for field trips at Skyline Ridge. Provide ongoing training opportunities for current outdoor education docents. Investigate methods of providing disadvantaged school classes with transportation to field trips at Skyline Ridge, which includes the Nature Center program. PROD ' : Three new Outdoor Education Leaders were recruited and trained to lead the Spaces and,Spedes Program. Current Outdoor Education Leaders have met and been briefed about the District's efforts to incorporate State educational suds into the program and to discuss how they might participate. Over 600 students participated in the Spates and,Species Program. 5. DanielsNature Center—In early Fiscal Year 2001-2002 repair nature center systems and displays with n.budget constraints. Address lighting, water, and security issues. Open the nature center to the public on weekends June to December. Work with exhibit designer to develop seasonal displays for the exterior exhibit case and accomplish other improvements with the$12,000 grant from Peninsula Open Space Trust. FROfa1�CESS.Repairs were made to two interior exhibits and to blinds at the Nature Center. One of the interior exhibit repairs has not held so staff has investigated potential replacement exhibits. F rterior panel encasements have been ordered Over 1500 visitors enjoyed the Center between June and December 2001. Other Per iects andActivities 1. Review volunteer policies, and revise Volunteer Handbook. 2. Revise volunteer brochure. 3. Recruit and train docents and other volunteers, and provide public information about volunteer programs, projects, and events through regular newsletters. Increase recruitment for Community Outreach Volunteers to help District expand outreach presence. Increase recruitment for Crew Leaders and Outdoor Education Docents as needed. 4. Coordinate monthly volunteer service projects and short-and long-term special request volunteer projects. 5. Conduct a broad range of public interpretive programs on open space preserves. 6. Coordinate the volunteer trail patrol program, and provide ongoing training for trail patrol volunteers and docents. 7. Maintain.the artifacts and furnishings in the historic Grant Cabin. S. Maintain and operate the David C. Daniels Nature Center. 9. Provide leadership training to field staff assigned to work with volunteers. Page 32 10. Create database of teacherslenvironmental educators for Spaces and Species/OED outreach. 11. Arrange, publicize, reserve spaces for, and work with field staff to support logistics of the Fremont t Older House and Garden Tour in April, 2001. I I i Page 33 ADACU STRATION DEPARTMENT Pro&Mms A. Administration B. Human Resources C. Legal Services To Implement the BASIC POLICY OBJECTIVE: The staff administers the affairs of the District on behalf of the public so as to maximize accomplishment of the goals and objectives of the District within existing financial and other constraints. General ftgSUM Enpghasis for 2001-2002 Guide and support the District-wide effort to develop and implement methods for improving communication, increasing opportunities for employee input, and enhancing management, supervisory, leadership, and communication skills among all staff in order to enhance employee morale and the District's work environment. Foster staff participation in carrying out the District's short and long-term goals and objectives. Maintain the District's viability as an open space acquisition and management agency. Work toward potential expansion of the District's boundaries to include coastal lands in San Mateo County. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Assistant General Manager Legal Counsel(66.67%time) Controller(25%time) AdministrationfHuman Resources Manager * (vacant approximately 6 months) Attorney Management Analyst—Human Resources Senior Administrative Assistant Accounting Specialist Administrative Assistant Receptionist Network Specialist(708/a time) Management Analyst—Administration* (not filled this year) Accounting Specialist(60°f®tune) Page 34 ZOOIv2002 dminiAtration Proaram To provide overall coordination, direction, and administrative foundation for all District activities so as to maximize the accomplishment of the Board's policies and directives, to implement the Action Plan, and to maintain the District's viability as an open space acquisition and management agency. Ka Projects 1. Strategic Planning—Work with all departments to examine the timing of the coastal annexation, and a potential funding measure, and assess the related impacts on staffing and resources. P= : For specific progress refer to Planning and Public A,,furs Department updates. 2. District Funding— Work to preserve current and future state fiinding for the District. Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow, and to address the need to rely on the availability of grant funds for major development projects. Pursue alternate sources of secure additional finiding to meet acquisition and open space management needs. PROGRF.,SS: Provided input to Administration and Budget Committee to facilitate new growth guh* ine. District Controller provided multi=yearn information to the Administration and Budget Committee and the full Board on the District's long range finances No ad tional borrowing was necessary. District efforts to protect current and future funding levels continue, worming primarrtly With the District's lobbyist in Sacramento. 3. Coastal Expansion— Coordinate the efforts of the Board, consultants, and staff to work toward completion of the annexation of the coastal lands in San Mateo County. PR ?GRESS: PAwned and co-sponsored the coastal stewardship conference;held two coastal meetings to provide an opportunity for prospective neighbors to ask questions about the District; and coordinated 12 meetings of the Coastal Ad Hoc Committee. 4. Elections—Upon receipt of census information, begin the process of re-districting geographic wards. PROGRESS., Ordered and purchased GIS software to begin utilizing Planning staff. fTNAN?'fClP TED KEYP,ROJECT.• Researched new options for general insurance savings for the District resulting in substantial premium cost savings by moving to a joint powers association (CAJPIA). Page 35 Other Projects mW Activit a 1. Continue to foster a management team approach for overall management of the District's activities. 2. Provide financial management and accounting services, including investment of temporarily idle fiuxis. 3. Perform administrative and legal obligations as required by State law. 4. Oversee coordination of equipmetWinfrastrticture needs at the main office. 5. Update Action Plan; coordinate program evaluations for Action Plan progress. 6. Prepare, monitor, and revise, as necessary, annual budget. Coordinate Administration and Budget Committee meetings. 7. Coordinate preparation and distribution of all materials for Board's regular and special meetings. 8. Involve Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. 9. Administer a comprehensive risk management program. 10. Monitor the ongoing procurement policy for the purchase of recycled and alternative paper products and other office supplies. 11. Upgrade the District's network computer system to increase efficiency and reliability; expand day-to-day technical support to include both field offices; and continue to assess system, develop resources, and manage technological change and improvements. 12. Work with other departments to consolidate and coordinate the 15-plus databases that contain information that is shared by multiple departments. 13. Develop and maintain standard Board and staff orientation manuals. Page 36 2001-2002 Human Resources Program Qbj iv To provide coordination and direction for Human Resources activities so as to enhance the overall quality and effectiveness of the District's work environmerrt for all employees of the District. KEY Pro' 1. Workplace Enhancement Plan—Work with employees,supervisors, and management staff to finalize and implement the Workplace Enhancement Plan. The Plan consists of methods for improving communication among all employees and management staff, incrannig employee input; enhancing management, supervisory, leadership, and communication skills; and establishing a greater emphasis on people management versus task management. PROGRESS: The Workplace Enhancement Plan was completed and implemented early in the fiscal year. Leadership arnd perf a evaluation training has been provided for all managers and supervisors. Managers and Supervisors, continue to work on achieving the goals outlined in the Worlplace Enhancement Plan. 2. Personnel Policies and Procedures Manual—Revise and update the Personnel Policies and Procedures Manual in order to establish and/or clarify hiring procedures, exempt versus non- exempt employment status, and other areas as needed. ffiffiWA& In light of having no Administration/Human Resources Manager for six months, the Personnel Policies were reviewed but not rewritten. Several procedural policies have been written and implementeg i.e. recruitment, ADA, and reference checking. 3. Performance Standards—Work with managers, supervisors, and staff to complete and implement management and supervisory performance standards. Review and revise management nt and supervisory performance evaluation format as needed to incorporate new performance standards. PR Completed 4. Employee Housing—To assist in attracting and retaining qualified staff in a costly and competitive labor market, work with other departments to develop a feasible housing assistance program for District staff PROGRESS: Conducted initial research and attempted to find a consultant to complete study. Subsequently, it has become less of a priority afire to downturn in the economy and resulting decrease in housing costs and an increase in availability. Other FroigrAl and Activities 1. in consultation with hiring departments, plan and conduct recruitment processes for all position vacancies in order to fill vacant positions as soon as possible. Ensure consistency in Page 37 hiring procedures. Provide a comprehensive new employee orientation for all new employees. • 2. Administer compensation and benefit programs for all employees. Monitor programs to insure they are cost-effective and competitive in the labor market. 3. Coordinate and participate in newly established monthly labortmanagement meetings with union staff and stewards. Maintain positive and productive working relationships with SEW Local 715 and represented employees. Provide human resources support and employee or labor relations services to all departments. i 4. Assess training needs, identify training resources, and schedule in-house training programs as l needed to develop and improve leadership, management, supervisory, and communications Schedule periodic non-discrimination training for all staff Schedule periodic CONCERN employee assistance program seminars. 5. Coordinate, plan, and organize the annual staff recognition event on behalf of the Board. Oversee the staff activities("Fun')committee. Coordinate and plan other staff events as needed. 6. Promote and oversee the District's safety program. 7. Implement and maintain a human resources information system(IRIS)in order to improve our ability to track and monitor vital employee data(e.g. hire date, leaves of absences,benefit enrollment data, etc.), i i Page 38 I 2001-2002 Legal &jyjrn Program Qbi To provide timely legal services to the Board and to all District Departments to assist in formulating and implementing District policies and projects in accordance with law. Kry Projects 1. Real Property—Provide legal advice concerning District real property, including acquisition, disposition, title and encroachment issues, easement issues, permits to enter District land, and preserve maintenance issues. Anticipated major projects: hMSD v. Paulin(litigation concerning encroachment at La Honda Creek OSP). PROGRESS: Paulin filigationfiled,parties have reached agreement in principle on a settlement and the Settlement Agreement is being prepared 2. Risk Management—Process and monitor current claims and litigation against the District; improve risk management procedures;represent District's interests in insurance coverage matters; provide oversight of matters handled by outside counsel. Anticipated major projects: J!ipha y. MROSD (appeal of civil rights claim alleged as result of arrest); Richmond y. Bishop Krone(ligitation concerning slope failure at El Sereno OSP). PRO LWW is litigation was&smissed by the U. S. District Court and the dismissal upheld by the U. & Court of Appeals. The ch on.,i litigation was settled by District purchase of the parcel at issue in the lawsuit. 3. Human Resources—Assist in carrying out labor relations functions; serve as chief negotiator on District's bargaining team; provide legal advice on personnel matters;update District's Personnel Policies and Procedures Manual. PROGRESS: Updafing the District's Personnel Policies and Procedures Manual will be a priority project for Fiscal Year 2002-2003 as the result of employee survey priorities and management priorities 4. Coastal Expansion—Provide advice concerning legal requirements applicable to coastal annexation, particularly in the LAFCO and CEQA process; review Environmental Impact Report and LAFCO application documents; provide legal oversight of District consultants. EfflOM Ongoing Tius will continue to be a priority project for Fiscal Year 2002- 2003. Page 39 5. Administration—Update the District's Rules of Procedure to reflect recent changes in legislation. 'RfIGR S: It was not possible to complete this project in Fiscal Year 2001-2002, but this is in the 2002-2003 Action Pim 6. Construction and Improvements Contracts—Update District's model contracts for construction and improvement projects to reflect recent changes in legislation. PR©GRM. Ongoing and is continued as a project in the 2002-2003 Action Flan. Other Prcii,^ Activities l. Provide legal research concerning historic parcels and chains of title to assist in resolving real property issues or in support of Planning and Acquisition projects. 2. Provide advice concerning legal requirements applicable to public agencies such as the Brown Act conflict of interest laves, election law and the California Environmental Quality Act., 3. Assist Departments in bidding processes and contract administration for public works and professional services contracts. 4. Prepare and review District legal documents such as contracts, resolutions, and leases. 5. Represent District's legal interests in relation to other government agencies. 6. Advise District on court rulings and legislation affecting the District and on legislation proposed by the District. Page 40 Regional Open .(.* ice R-02-53 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 02-09 May 8,2002 AGENDA ITEM 2 AGENDA ITEM Authorization to Amend the Agreement with 2M Associate or Consultant Services for the District's Proposed Annexation of the San Mateo County Coast GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to amend the agreement with 2M Associates for consultant services for the District's proposed annexation of the San Mateo County coast for an additional sum not to exceed$284,460. BACKGROUND Over four years ago,responding to requests from the coastside community,the District embarked on an ambitious project to assist in the preservation of the open space and agricultural resources of the San Mateo County coast. At your meeting on February 11, 1998,you authorized the General Manager to proceed with research into the feasibility of expanding the District's boundaries to establish a system of open space lands and easements on the San Mateo County coast in coordination with existing and planned District preserves and trails (see Report R-98-23 and attached Chronology Of Coastal Annexation Meetings And Events). At your meeting on January 13, 1999,you authorized the General Manager to execute an agreement for$399,500 with 2M Associates to provide the specialized services and products necessary for the District to pursue the annexation of the San Mateo County coast(see Report R-99-08). A$200,000 Packard Foundation grant funded over half of the$399,500 contract,with the remaining$199,500 being paid by the District. The consultant team is led by Patrick Miller,Partner of 2M Associates,and includes the following sub consultants: Terrell Watt, AICP,Planning Consultant; Thomas Reid Associates,Environmental Consultants; Economic Research Associates, Fiscal Consultants; and Shute,Mihaly,and Weinberger,Environmental Attorneys. The entire consultant team worked with staff and Board members to conduct an extensive series of meetings with the Coastal Advisory Committee. This process continued for nearly a year and enabled the District to identify coastside community issues regarding the proposed annexation and to develop initial policies for the District's operations on the coast. The consultant team prepared a Preliminary Draft Service Plan that included guiding to P provide, upon final approval of the annexation a foundation for the District's development of more s principles p pp specific policies for the coastal annexation area. At your meeting on November 28, 2000,you reviewed and approved the Draft Service Plan for the San Mateo County Coastal Annexation Area, which also serves as the project description for the Environmental Impact Report(EIR)and as the basis for the Fiscal Impact Analysis(see Report R-00-145). The Service Plan,EIR, and Fiscal Impact Analysis will be integral components of the District's application to the Local Agency Formation Commission(LAFCo)to expand the District's sphere of influence and boundary to the coast. The Service Plan will also form the basis for District operations on the San Mateo County coast when the annexation is completed. DISCUSSION Since approval of the Draft Service Plan, staff has been working with the consultant team to develop a fiscal analysis examining the potential fiscal impact on the proposed annexation of existing District services,and the potential impact on property tax revenues of other San Mateo County agencies and districts. The fiscal analysis will provide information to be used in the development of a Draft EIR,which will thoroughly analyze the potential environmental consequences of the District's proposed land acquisition activities and operations 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org + Web site:www.openspace.org • » ®=E- Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton R-02-53 program in the coastal annexation area. During the time that the initial research and analysis took place to prepare these documents,three significant events occurred which will influence the District's proposed acquisition,development, and management programs on the San Mateo County coast: The recent announcement by Peninsula Open Space Trust of its campaign to raise$200 million to acquire lands within the proposed annexation area, some of which may come under the District's ownership in the future,and the passage of both Propositions 12 and 40(statewide park and open space Bond Acts). These three events provide increased opportunities for the District to acquire land or easements by gift or grants. Thus, staff and the consultant team currently are preparing the Draft Service Plan,Draft EIR, and Fiscal Analysis to reflect the potential land acquisition program in the coastal annexation area given these unexpected potential sources of income. Due to the complexity of the proposed 144,000-acre annexation,District staff and the consultant team have been diligent to ensure that the project documents not only address the potential fiscal impacts and environmental issues involved,but also respond to the public concerns raised during the Coastal Advisory Committee scoping process. The desired outcome, enhanced preservation of the San Mateo County coast and its agricultural open space and resources, is of statewide,and even national,importance. Public Review Process(see attached Coastal Annexation Studies Update) The target date for completion of all the documents and release of the Draft EIR Fiscal Study and Service Plan is late this spring. During the official 45-day review period,District staff and consultants will hold at least three meetings to receive public comment and to answer questions. A copy of the Draft EIR will be available for review at each District office,on CD, and on the District's web site. At the conclusion of the review period,the environmental consultant will work with staff to prepare responses to the public comments for inclusion in the Final EIR,which will be available for public review in advance of certification consideration by the District Board. This process will take approximately 60-90 days. The District Board will then hold a public meeting to consider certifying the Final EIR, adopting the Service Plan,and approving the annexation application. Due to public notice requirements,this process will take approximately 30 days. Following anticipated Board approval,staff will submit the annexation application to San Mateo County LAFCo. Because of the District's multiple-county jurisdiction, LAFCo proceedings may take as much as 6-12 months. First, San Mateo County LAFCo will forward the District's application to Santa Clara County LAFCo,which will hold a hearing for the public to comment upon the annexation proposal. Then, San Mateo County LAFCo will hold public hearings to receive comment and to determine whether to approve the annexation,with or without conditions. Funding In summary, staff recommends that you authorize the General Manager to amend the consultant services agreement for an additional amount not to exceed$284,460. Planning's budget for fiscal year 2002-2003 includes$441,020 for all anticipated costs, including consultants' services,to complete the annexation process. CEQA COMPLIANCE Staff concludes that the amendment to the consultant agreement does not constitute a project under the California Environmental Quality Act(CEQA). Therefore,the recommended action is exempt. Future action taken by the Board to implement the consultants' work, such as approving an annexation application to LAFCo, is subject to CEQA review at that time. Prepared by: Cathy Woodbury,ASLA/AICP,Planning Manager Contact person: Same as above Chronology of Coastal Annexation Meetings and Events For details of CAC meetings and other public meetings please see attached chronology prepared by Patrick Miller of 2M Associates Regular & Special Board Meetings in bold Ad Hoc Committee Meetings in italics CAC&OTHER PUBLIC MEETINGS IN CAPITALS Staff meetings in regular type Fall 1996 Informal meeting with San Mateo County citizens to discuss participating in expansion of District's boundaries to coast 3/29/97 Letter from Steering Committee of Coastal Alliance requesting District to explore expansion to coast 4/l/97 Resolution from HMB City Council supporting District's expansion to coast 4/2/97 Letter from Concerned Citizens of the Coastside supporting District's expansion to the coast 4/3/97 PMAC passes Resolution supporting District's expansion to coast Board Report 97-63: Presentation of requests from coast for District's expansion to coast and requesting GM to utilize District resources 4/9/97 to research possible methods or processes for preserving open space on the San Mateo Coast, &to authorize Directors Crowder, Davey, and Hanko to be members of the ad hoc committee 6/27/97 Annexation Workshop—Board and Staff Committee at Main Office in Los Altos 8/26/97 Meeting in HMB with San Mateo County LAFCo and parks—Mary Davey attended !g Meetings with individuals or agencies to discuss preservation of coastal land and specific questions about the possibility of District annexation- 8/29/97 POST 9/19/97 Brian O'Neal GGNRA 9/22/97 San Mateo County Supervisors Nevis, Gordon, Boralles, Griffin 9/23/97 San Mateo County Supervisor Huenin 9/24/97 Save-the-Redwoods League and Coastal Conservancy 10/7/97 Sempervirens Fund and Santa Clara County LAFCo Nature Conservancy State Parks 10/8/97 Board Report 97-144: Authorization to hire Godbe Research and Analysis 2/11/98 Board Report 98-23: Acceptance of ad hoc committee's Initial Information Report on San Mateo County Coastal Preservation 411198 Coastal Ad Hoc Committee of the Board of Directors meeting to discuss agendas for meetings on the coast 4116& 41301998 4116198 Coastal Ad Hoc Committee of the Board of Directors public meeting in Pescadero 4130198 Coastal Ad Hoc Committee of the Board of Directors public meeting in HMB Special Board Meeting called by Board President, B. Crowder, and held at Hillview Youth Center in Los Altos: Discussion of feasibility 5/20/98 of expanding the District by annexation to the San Mateo County Coast in coordination with existing and planned District preserves and trails—to include discussion of potential elections, policies, advisory committee, public opinion, and related subjects 5127/98 Coastal Ad Hoc Committee of the Board of Directors meeting 6/10/98 Board Report 98-75: Review and discussion of proposed draft ballot language for potential November 3, 1998 election Chronology of Coastal Annexation Meetings and Events—Page 2 6116198 Coast Ad Hoc Committee of the Board of Directors meeting 6/24/98 Board Report 98-81: Adoption of Resolution to establish Coastal Advisory Committee (CAC) 10/14/98 Board Report 98-117: Consideration of Resolution Endorsing Measure F on San Mateo County's November 3, 1998 Ballot as recommended by the ad hoc committee 11/12/98 Board Report 98-134: Discussion of the results of Measure F on November 3, 1998 ballot; authorization for ad hoc committee to proceed with establishing Coastal Advisory Committee; authorization for staff to begin research and preparation of initial documents for potential annexation, & authorization for the GM to negotiate with a qualified consultant to develop an appropriate scope of work and contract 11130198 Coastal Ad Hoc Committee of the Board of Directors meeting 1219198 Coastal Ad Hoc Committee of the Board of Directors meeting 12/16/98 Board Report 98-160: Approval of the proposed composition of the Coastal Advisory Committee and authorization for the President of the Board to request representation from each of the proposed participating organizations 1/13/99 Board Report 99-06: Acceptance of Grant#984871 from the Packard Foundation for $200,000 1/27/99 Board Report 99-20: Authorization of agreements with 2M Associates and John Wade for consultant services on the potential District annexation of the San Mateo County Coast 2/9/99 CAC MEETING- HMB 2/23/99 CAC MEETING- HMB 3/9/99 CAC MEETING- HMB 3/30/99 CAC MEETING- HMB 4/13/99 CAC MEETING- PESCADERO 4/27/99 CAC MEETING- HMB 5/11/99 CAC MEETING- HMB 6/8/99 CAC MEETING- 6/22/99 CAC MEETING- PESCADERO 7/24/99 CAC MEETING- HMB(FIELD TRIP- MROSD PRESERVES) 7/27/99 CAC MEETING- HMB 8/14/99 CAC MEETING- HMB(FIELD TRIP- COASTSIDE AGRICULTURE) 8/24/99 CAC MEETING- PESCADERO 9/14/99 CAC MEETING- HMB 9/28/99 CAC MEETING- HMB 10/26/99 CAC MEETING-HMB Board Report 99-143: Consideration of the adoption of a policy requiring any District acquisitions on the coast to be from willing sellers only without the use of eminent domain; direct staff to initiate work on the administrative procedures for applying to LAFCo for an 11/01/99 annexation, including the preparation of a service plan, fiscal analysis, and environmental documentation; request the CAC to reconvene to determine whether the existing CAC process is suitable for discussion of the remaining policy issues and, if not, recommend alternative processes 1/11/00 CAC MEETING- PESCADERO 1/26/00 Board Report 00-17: Acceptance of the CAC's declaration that its work is completed- committee disbanded Chronology of Coastal Annexation Meetings and Events—Page 3 2/l/00 REVIEW OF PRELIMINARY DRAFT SERVICE PLAN, SAN MATEO COUNTY FARM BUREAU- HMB REVIEW OF PRELIMINARY DRAFT SERVICE PLAN, SAN MATEO COUNTY AGRICULTURAL ADVISORY COMMITTEE- HMB 2/23/00 REVIEW OF PRELIMINARY DRAFT SERVICE PLAN, MIDCOAST COMMUNITY COUNCIL-EL GRANADA 3/9/00 REVIEW OF PRELIMINARY DRAFT SERVICE PLAN, PESCADERO MUNICIPAL ADVISORY COMMITTEE- PESCADERO 4/3/00 REVIEW OF PRELIMINARY DRAFT SERVICE PLAN, HALF MOON BAY CITY COUNCIL- HMB 5131100 Board Report 00-77 for Special Meeting: Workshop to review, discuss, amend and comment on the Proposed Preliminary Draft Service Plan at Main Office in Los Altos 6/9/00 REVIEW OF CEQA PROCESS, NOTICE OF PREPARATION ISSUED 6-20-00 PUBLIC EIR SCOPING SESSION- HMB 6/22/00 PUBLIC EIR SCOPING SESSION- PESCADERO PUBLIC EIR SCOPING SESSION- LOS ALTOS: SOLICITATION OF PUBLIC COMMENT ON PRELIMINARY SERVICE PLAN AND NOTICE OF PREPARATION- 6/27/00 1/2-HOUR PRESENTATION BY BOARD AND STAFF AND CONSULTANTS FOLLOWED BYANSWERING QUESTIONS AND LISTENING TO COMMENTS FROM THE PUBLIC 10/16/00 Board Report 00-132 for Special Meeting: Workshop to review, discuss, amend, and comment on the Preliminary Draft Service Plan 11/28/00 Board Report 00-145 for Special Meeting: Approval of the Draft Service Plan, which will provide the project description for the Environmental Impact Report and act as the foundation for the Fiscal Analysis 3/2/01 Board Report 01-48: Approval of the appointment of Directors Hasset, Nitz, and Hanko to the newly formed Coastal Annexation Ad Hoc Committee 4111101 Coastal Annexation Ad Hoc Committee meeting 4126101 Coastal Annexation Ad Hoc Committee meeting 5124101 Coastal Annexation Ad Hoc Committee meeting 617101 Coastal Annexation Ad Hoc Committee meeting 7112101 Coastal Annexation Ad Hoc Committee meeting 811101 Coastal Annexation Ad Hoc Committee meeting 8/15/01 Coastal Annexation Ad Hoc Committee and staffpresentation in Pescadero 916101 Coastal Annexation Ad Hoc Committee meeting 9127101 Coastal Annexation Ad Hoc Committee meeting 10/30/01 Coastal Annexation Ad Hoc Committee and staff presentation in HMB (originally scheduled or 9111101) 11/I/01 Coastal Annexation Ad Hoc Committee meeting 1215101 Coastal Annexation Ad Hoc Committee meeting 1131102 Coastal Annexation Ad Hoc Committee meetin 3115102 Coastal Annexation Ad Hoc Committee meeting 413102 Coastal Annexation Ad Hoc Committee meeting MIDPENINSULA REGIONAL OPEN SPACE DISTRICT COASTAL ANNEXATION STUDIES May 4, 2002 The Board of Directors of the Midpeninsula Regional Boundary and Sphere of Influence to include Coastal Open Space District reviewed and approved the Draft San Mateo County(the Annexation Area). The Service Service Plan on Tuesday,November 28,2000. Plan will also form the basis of District operations on the coast when that area is annexed. The Draft Service Plan will serve as the project p J description for the Environmental Impact Report(EIR) The target date for release of the Draft EIR is being prepared pursuant to the California mid-June,2002. There will be ample opportunities for Environmental Quality Act.A Fiscal Impact Analysis public comment on the Draft EIR. District staff and is also under way. The Service Plan and Fiscal Impact consultants will hold at least three meetings to receive Analysis are integral components of the District's public comment and answer questions. A copy of the application to the Local Agency Formation Draft EIR will be available for review at each office, Commission(LAFCo)to expand the District's on CD and via the District's web site. THE PUBLIC REVIEW PROCESS AT A GLANCE DRAFT EIR REVIEW(45 days) • Review Period may be extended by Board • Public Comment Meetings o Half Moon Bay o Pescadero o Los Altos FINAL EIR PREPARATION & REVIEW (60-90 days) • Responses to public comments prepared • Available for public review MROSD BOARD PUBLIC HEARING PROCESS (30 days) • Certify Final EIR, adopt Service Plan, approve annexation application LAFCo PROCEEDINGS (6-12 months) • Submit annexation application to San Mateo County LAFCo • Application forwarded to Santa Clara County LAFCo • Santa Clara County LAFCo Public Hearings to make recommendations about annexation • San Mateo County LAFCo Public Hearings to approve annexation with or without conditions Regional Open S ice 2 1 R-02-66 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 02-09 May 8, 2002 AGENDA ITEM 3 AGENDA ITEM Authorization to Seek National Register Listing for the Re Barn at L Honda Creek Open Space Preserve GENERAL MANAGER'S RECOMM Authorize the General Manager to execute all necessary documents to seek National Register listing for the Red Barn at La Honda Creek Open Space Preserve. DISCUSSION The National Historic Preservation Act of 1966 created the National Register of Historic Places as part of a nationwide program to support preservation of archeological and historic resources. The National Register of Historic Places,administered by the National Park Service, is the Nation's official list of cultural resources worthy of preservation and uniformly documented and evaluated according to the criteria listed below. The quality of significance in American history, architecture, archeology, engineering, and culture is present in districts, sites,buildings, structures, and objects that possess integrity of location, design, setting,materials,workmanship, feeling, and association, and: • That are associated with events that have made a significant contribution to the broad patterns of our history; or • That are associated with the lives of persons significant in our past; or • That embody the distinctive characteristics of a type,period, or method of construction, or that represent the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction; or • That have yielded or may be likely to yield,information important in prehistory or history. Significance of the Red Barn The Red Barn at La Honda Creek Open Space Preserve is the last remaining structure of the Weeks Ranch,built by Robinson Weeks in the mid 1800s. The Weeks' ancestors were part of the contingent who arrived in this country on the Mayflower in 1620, and centuries later, around 1849,Robinson Weeks and his brother Thomas sailed around Cape Horn to California. Historical accounts of the family's settlement in California reveal the evolution of the ranch and its contributions to the local community through the days of logging, as a dairy, and even as the site of a hotel. In addition to being one of the original La Honda entrepreneurs,Robinson Weeks also became a major part of the social fabric of the community, serving on the San Mateo County Board of Supervisors from 1875 to1877 and, later,as an appointed School Trustee of the La Honda District in 1879. Today the Red Barn serves as an example of 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org 13 Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton R-02-66 Page 2 an increasingly scarce building type in California and as a visual reminder of the Weeks family's rich pioneering history as early settlers in the region. Process for National Register Listing The State Department of Parks and Recreation is responsible for processing nominations to the National Register for properties within California. The District must submit a nomination form to the State Historical Resources Commission to initiate the process. The Commission reviews the nomination to determine if it meets the National Register criteria and makes a recommendation to the State Historic Preservation Officer(SHPO). The Commission meets at least four times per year, alternating between northern and southern California,to give citizens an opportunity to participate in the public hearings. If the nomination is meritorious,the Commission and the SHPO forward it to the National Park Service to be considered for listing on the National Register. The entire nomination process takes a minimum of five months and maybe longer depending on the SHPO's workload. Benefits of Listing in the National Registe Listing in the National Register is an honorary recognition that a site is of significance to the Nation,the State, or the community. • It does not affect maintenance,management, or disposal of the property provided there is no Federal funding involvement. • Listing ensures consideration in planning for Federal, federally licensed, and federally assisted projects (e.g. a federally-funded road widening or road construction project that could affect the integrity of the historic property). • A listed property qualifies for Federal grants for historic preservation, including rehabilitation and restoration projects such as painting, structural repairs and upgrades. • Listing fosters civic pride and enriches the lives of present and future generations Prepared by: Cathy Woodbury,ASLA/AICP,Planning Manager Contact person: Same as above Regional Open S ce 1 1 R-02-67 Meeting 02-09 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT May 8, 2002 AGENDA ITEM 4 AGENDA ITEM Adoption of a Resolution in Support of Historic Presery tion We ,May 12 through May 18, 2002 GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution in suppoff of Historic Preservation Week, May through May 18, 2002. DISCUSSION The National Trust for Historic Preservation, a private nonprofit organization, established the first Preservation Week in 1971 to celebrate grassroots historic preservation efforts across the country. Preservation organizations,citizen groups and communities of all sizes now observe Preservation Week annually,highlighting a different aspect of historic preservation each year. The theme for Preservation Week 2002,which takes place May 12 through 18,is Preserving the Spirit of Place to celebrate the diversity in America's history and preservation efforts that help save that heritage. In keeping with the District's Resource Management Policies this year staff is engaged in two projects that preserve the heritage of rural turn-of-the century agricultural landscapes. Winery Buildings at Picchetti Ranch Open Space Preserve The District recently requested$96,000 from the California Heritage Fund Grant Program for the seismic upgrade of the winery building at Picchetti Ranch Open Space Preserve. Picchetti Ranch is one of the few significant historic wineries remaining in the Santa Clara valley and the winery is listed in the Santa Clara County Heritage Resource Inventory and the National Register of Historic Places. Picchetti Ranch is an excellent example of a family-operated ranch and winery of the type prevalent in the region in the late 1800's. Through the District's efforts to restore the winery buildings and lease the property to a local vintner,the winery remains in production and the site and tasting room is open to the public. Red Barn at La Honda Creek Open Space Preserve Restoration of the Red Barn is a complex project that includes replacing the roof and repainting the barn while preserving the building as a sensitive habitat for the pallid bat. One of the main factors driving this project is the significance of the Red Barn. Built around the turn of the twentieth century by the Weeks family,the Red Barn is the only structure left that was part of a complex of agricultural buildings on the ranch. In the past,the local ranching community enjoyed using the barn as a social center with its hayloft being the site of numerous barn dances over the years. This local landmark is an increasingly scarce building type in California, as innumerable barns have collapsed or have been demolished. Although the Red Barn is no longer used, it is a visual reminder of the viable ranching operation of the past. Prepared by: Cathy Woodbury,ASLA/AICP,Planning Manager Stephanie Jensen,Public Affairs Manager Contact person: Cathy Woodbury,ASLA/AICP,Planning Manager 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton RESOLUTION NO. 02- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT IN RECOGNITION OF HISTORIC PRESERVATION WEEK WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District recognizes both a responsibility and an opportunity to preserve significant cultural resources on its lands for their unique educational value and for the enjoyment of present and future generations; and WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, the District fostered restoration of the home of noted San Francisco newspaper editor, Fremont Older, thereby preserving the character and spirit of that special place; and WHEREAS, the District's long-term commitment to preserving the working landscape at Picchetti Ranch Winery will enable visitors to raise their wine-tasting glasses to toast the"Spirit of Place"at Picchetti Winery for generations to come; and WHEREAS, the District will complete restoration of the renowned, historic La Honda Red Barn, returning the building to its spirited red splendor through historic research,planning, community encouragement, volunteer sweat, staff skills and TLC, and in spite of the occasional bite by roosting pallid bats; and WHEREAS, "Preserving the Spirit of Place" is the theme for National Historic Preservation Week 2002, supported by Midpeninsula Regional Open Space District and sponsored by the National Trust for Historic Preservation. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District proclaims May 12-18, 2002 as National Historic Preservation Week, celebrating this week by carefully"Preserving the Spirit of Place"at the Fremont Older house, Picchetti Winery, and the Red Barn, and calls upon the people of the Midpeninsula to join their fellow citizens across the United States in recognizing and participating in this special observance. Regional Open ,'-', ice 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-02-65 Meeting 02-09 May 8, 2002 AGENDA ITEM 5 AGENDA ITEM Award of Contract for Firebreak Maintenance Services in the ylffi6 Area to Joe's Tractor Service in the Amount of$6,000 for Fiscal Year 2002-2003 GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended action is categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Authorize the General Manager to enter into a contract with Joe's Tractor Service for the performance of disking work for fiscal year 2002-2003 as specified in the Request for Bids for an amount not to exceed $6,000. DISCUSSION Disking of fire breaks is a necessary preventative action, which is required by local fire agencies to provide breaks in easily ignited grassland fuels. In the event of a wildland fire, these breaks will slow or prevent the spread of the fire and assist firefighters in controlling the fire. Disking is limited, to the extent possible, to locations adjacent to structures and also adjacent to roads where fires frequently start. Each year, staff sends out Requests for Bids for disking work on District preserves. The Request for Bids is divided into two parts, one covering the Skyline area and the other for the Foothills area. The separate bids allow for the use of separate contractors, one for each area, if this approach is found to be in the District's best interest. Because of the specialized nature of the work and the specialized equipment required, there are a very limited number of contractors in this area who provide disking services, so only three companies were contacted. This year, two bids were received in response to the Request for Bids, and Joe's Tractor Service was the lowest responsive bidder for both areas. Joe's Tractor Service has already been awarded the Foothills contract for$6,000. The contract was awarded separately from the Skyline contract to allow work to begin during the week of April 22, when conditions were ideal for disking in the Foothills area. Awarding the Skyline contract for$6,000 will exceed the total authorization allowed the General Manager for an individual contractor, so Board approval is required. The total amount of the bids ($12,000) is $3,000 less than last year. This is due to a reduction in the areas to be disked and a change in the disking method, which allows the disking to be accomplished while still maintaining necessary fire safety standards. Funds for this work are included in the Operations Department budget for fiscal year 2002-2003. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Am OiNEEST Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz • Genera!Manager:L.Craig Britton R-02-65 Page 2 CEQA DETERMINATION The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from the Califomia Environmental Quality Act(CEQA) under Article 19, Section 15304 as follows: Section 15304 exempts minor alterations in the condition of the land. The disking work, which is not grading, is an annual task to assist in fire prevention and does not substantially alter the character of the landscape. Prepared by: Gordon Baillie, Management Analyst Contact person: John Maciel, Operations Manager Claims No. 02-08 Meeting 02-09 May 8, 2002 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3700 7,330.72 2M Associates San Mateo Coastal Annexation 3701 1,400.00 Aaron's Septic Sanitation Services 3702 349.07 ADT Security Services Burglar Alarm Service 3703 146.96 Allied Auto Works Vehicle Maintenance 3704 8,582.83 Barg Coffin Lewis&Trapp Legal Services--Guadeloupe Watershed 3705 55.15 Barron Park Supply Co. Plumbing Supplies 3706 315.00 Bay Area Open Space Council Council Meeting 3707 600.00 *1 Beaugh, Janet Reimbursement--Tuition 3708 665.76 Big Creek Lumber Fence Material--Sandstone Formation 3709 102.00 Bill's Towing Towing Services 3710 126.11 Body Therapeutics First Aid Supplies 3711 3,011.58 BR Flooring Supply and Install Flooring--291 Alpine Road 3712 48.48 Brim Tractor Co. Tractor Accessories 3713 608.63 Britton, Craig Reimbursement--Conf. Expense Washington DC 3714 422.49 Browning-Ferris Industries Refuse Services 3715 316.52 Cahill, John Reimbursement--Building Permit&Supplies 3716 59.75 California Water Service Co Water Service 3717 784.00 Cambria Corporation Database Consulting Services 3718 612.74 Costco Office Supplies 3719 788.00 County of Santa Clara Permit--Flammable Storage 3720 352.00 County of Santa Clara--Office of Sheriff Applicant Fingerprint Services 3721 6,317.55 Dell Corp Computers /Monitors 3722 111.92 Devitt's Secretarial Services Founders Presentation Transcription 3723 837.84 Expanets Telephone Lease 3724 56.30 Federal Express Express Mailing 3725 26.39 Foster Brothers Office Keys 3726 19,696.86 General Graphics Exhibits ECDM Trail Signs 3727 175.57 Grainger, Inc. Uniform Expense 3728 263.56 Graniterock Road Repair Materials 3729 523.18 Green Waste Recovery, Inc. Garbage&Recycle Service 3730 385.00 Guy Plumbing Equipment Repair 3731 5,500.00 Hulberg&Associates, Inc. Appraisal Fee 3732 1,596.77 Jacaby Engineering Consulting Services--Sandstone Formation 3733 78.70 Javelco Equipment Service, Inc. Field Supplies 3734 2,558.04 June Legler Consulting Services--LWCF Grant Application 3735 945.54 Kowaleski, John Reimbursement--Conference Expense&Uniform 3736 28.58 Langley Hill Quarry Trails&Road Preparation 3737 9,900.00 LM Construction Chimney Removal--Annex Building 3738 11,620.33 Locus Legal Services--Guadalupe River Watershed 3739 114.64 Los Altos Garbage Refuse Services 3740 248.16 MCI Long Distance Phone Service 3741 45.03 Millbrae Lumber Co. Supplies--Sandstone Formation 3742 7.43 Mission Valley Ford Anti Freeze 3743 112.58 Mountain View Garden Concrete 3744 951.85 *2 New Leaf Catering Santa Clara VIP Tour 3745 41.28 Noble Tractor Inc. Oil, Hooks&Pins 3746 1,212.15 Northern America Title Co. Title Insurance Fees 3747 330.68 Orlandi Trailer, Inc. Trailer Hitch Installation 3748 307.35 Pacific Bell Telephone Service Page 1 ♦ Claims No. 02-08 Meeting 02-09 May 8, 2002 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3749 106.02 Peninsula Digital Imaging Lamination of District Maps&Color Test Print 3750 351.81 *3 Picchetti Winery Santa Clara Land Tour--Gifts 3751 141.48 Pip Printing Access Opportunities Brochure Printing 3752 870.64 Pitney Bowes Postage&Maintenance 3753 900.00 Portola Park Heights Property Owners' Assoc. 2002 Road Maintenance Assessment 3754 11.33 Rancho Hardware Field Supplies 3755 65.63 Roessler, Cindy Reimbursement--Private Vehicle Expense 3756 244.01 Roys Repair Service Vehicle Repair&Maintenance 3757 75.60 Safety-Kleen Oil Recycling 3758 842.59 *4 Serendipity Land Yachts Tour Buses for Land Tour 3759 130.55 Shell Oil Fuel 3760 67.12 Shelton Inc. Field Supplies 3761 53.58 *5 Sonia's Deli Local Business Meeting 3762 4,091.85 *6 Space Imaging Inc. Satellite Images 3763 85.00 Sparks-Hart, Carrie Reimbursement--Tuition 3764 367.84 *7 Stevens Creek Quarry, Inc. Base Rock for Rancho San Antonio 3765 50.47 Summit Uniforms Uniforms 3766 555.27 Tadco Supply Janitorial Supplies 3767 192.50 Tamara Kan Plant Survey--Old Page Mill Road 3768 234.00 Terminix Pest Control 3769 240.00 Therma,Crop Quarterly Maintenance 3770 869.21 United Rentals Equipment Rental 3771 842.73 United Rentals Highway Technologies Signs 3772 25.00 Verio, Stop Payment Fee 3773 53.78 Verizon Pager Service 3774 100.00 *8 Vu, Douglas M. Reimbursement--Dues/Membership 3775 202.15 Wearguard Uniform Expense 3776 212.12 West Group Books&Legal on-line Services 3777 200.00 Woodside&Portola Private Patrol Patrol Services--Windy Hill 3778R 653.97 Orchard Supply Hardware Field Equipment&Supplies 3779R 300.00 Roberta Wolfe Recording Services 3780R 387.50 Petty Cash Local Business Meeting Expense, Vehicle Mileage, Office Supplies, Field Supplies Copy Service, and Photo Processing Total 104,194.82 *1 Urgent Check Issued 4/25/02. *2 Urgent Check Issued 5/02/02. *3 Urgent Check Issued 05/03/02. *4 Urgent Check Issued 05/03/02. *5 Urgent Check Issued 05/02/02. *6 Urgent Check Issued 04/26/02. *7 Urgent Check Issued 04/26/02. *8 Urgent Check Issued 04/26/02. Page 2 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: May 3, 2002 Re: FYI's 330[del Circle • Los Altos,CA 94022-1404 • Phone 650491-1200 Fax 650-6914)485 • Egnal:mrosftopumpaccorg • Web site: www: a-org YES ON RECEIVED APR 2 2 M : 40MIDPENNSULA REGIONAL OPEN SPACE DISTRICT April 2, 2002 Mr. Craig Britton Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Dear Mr. Britton: We would like to thank you for your endorsement of Proposition 40, the California Clean Water, Clean Air, Coastal Protection and Safe Neighborhood Parks Bond Act. Without your support, we would not have been able to successfully shore-up 57%of the vote on March 5th 2002. With you listed as a supporter, we gained votes and ultimately won a campaign that faced significant challenges, including a record-low voter turnout and a weakened economy. We were able to defeat the obstacles facing Proposition 40, in-part by having such a broad-based coalition backing the measure and helping communicate key messages. Proposition 40 will protect our air, land, and water, as well as our historical and cultural resources, to ensure a high-quality of life for current and future generations. Your assistance proved critical in helping our campaign, and we would like to thank you for making a commitment to protecting California's future. The passage of Proposition 40 is a great victory for all Californians! Sincerely, Michael A. Mantell Mary N><chols Chair, Vote Yes on 40! Honorary Co-Chair, Vote Yes on 40! Yes on 40—Protect California's Land, Air and Water. Supported by Conservation Groups&Owners of Open Space. Major funding by Nature Conservancy Action Fund,other Prop 40&resource protection supporters&Peninsula Open Space Trust. 926 3.9treet.Cuite 612 • Carramento_f A 9AR1d 0 916-31IIZ-4539 • www_vMrvevnn-1n_nry RECEIVED APR 2 5 2002 MIDPENNSULA REGIONAL OPEN 1! SPACE DISTRICT April 22, 2002 Mr. Rich Napier, Executive Director City and County Association of Governments 555 County Center Redwood City, CA 94063 Subject: 2020 Peninsula Gateway Corridor Study Dear Mr. Napier: I am writing to provide comments for the Bay Trail on the stated goals for the 2020 Peninsula Gateway Corridor Study. While we recognize the importance of relieving the traffic congestion problems in the East Palo Alto area between the Dumbarton Bridge (Route 84) and Highway 85, the Study's goals are of concern to us as they have the potential to significantly impact existing and planned segments of the Bay Trail. The Bay Trail is a 400-mile recreational corridor planned to encircle the Bay Area. Over half of the Bay Trail has already been completed, including popular segments in the Palo Alto Baylands Preserve and Ravenswood Open Space Preserve. Bay Trail Regional Development Program grants have recently been awarded to the Cities of Menlo Park and Palo Alto to address current gaps in the trail. We're working to realize the goal of a continuous Bay Trail pathway along the peninsula's shoreline. According to the Study's goals, the possibility of constructing a new highway segment connecting Highway 85 to the Dumbarton Bridge is being considered. This option has the potential to severely impact the Bay Trail, by physical elimination or disconnection of the trail and also by substantial alteration of the shoreline trail experience. Currently, trail users are able to recreate in some of the Peninsula's best habitats and wildlife viewing areas, including the recently restored wetlands in Ravenswood Open Space Preserve. A highway in this area would have a significant adverse impact on both existing and planned trail segments. We concur with comments in a letter dated April 11, 2002 by L. Graig Britton of the Midpeninsula Open Space District (the District) pertaining to the City and County Association of Government's (CCAG) goal (d), which states: "Identify possible solutions that will minimize the environmental impact on baylands and habitat." In this letter, Mr. Britton, on behalf of the District, urged CCAG to amend goal (d) to state: Identify possible solutions and alternatives that will not infringe on sensitive bayfront habitat, will avoid environmental impacts on wetland areas, and will enhance ongoing efforts for baylands restoration, Administered by the Association of Bay Area Governments P.O.Box 2050•Oakland California 94604-2050 Joseph P.Bort MetroCenter-101 Eighth Street•Oakland California 94607-4756 Phone:510.454.7935 Fax:510.464.7970 protection, and Bay Trail public access improvements along the bayfront. The Bay Trail strongly urges the CCAG to adopt the above revised goal (d) as suggested by the District. We request that future dialogue regarding this complex issue remain sensitive to the need to preserve and protect bay resources, including the valuable publicly accessible open space and trails that have been planned for and managed through numerous partnerships. Sincerely, J t McBridecBBay Trail Project Manager cc: Midpeninsula Regional Open Space District Board of Directors City Council, City of Palo Alto L. Craig Britton, Midpeninsula Regional Open Space District Greg Betts, City of Palo Alto Parks and Open Space Margaret Kolar, Don Edwards San Francisco Bay National Wildlife Refuge Audrey Rust, Peninsula Open Space District C/CAG CITY/COUNTY ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY Atherton -Belmont •Brisbane •Burlingame •Colma •Daly City -East Palo Alto- Foster City •Half Moon Bay •Hillsborough • Menlo Park Millbrae -Pacifica •Poriola Valley -Redwood City •San Bruno •San Carlos •San Mateo•San Mateo County•South San Francisco•Woodside April 25, 2002 RECEIVED Mr. L. Craig Britton General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 MIDPENNSUTA REGIONAL OPEN SPACE DISTRICT RE: 2020 Peninsula Gateway Corridor Study Thank you for your comments concerning the above referenced planning study. As you are aware, the study area is highly congested, and the current configuration has adverse effects on the local communities. Transportation alternatives need be addressed to maintain and enhance our quality of life. Specifically, the planning study will address the transportation issues in the study area as a cooperative effort among the Santa Clara Valley Transportation Authority, the City/County Association of Governments of San Mateo County, and the San Mateo County Transportation Authority to optimize utilization of existing infrastructure and implement solutions to improve traffic flow in the study area and reduce its impact to local communities. The study area is defined as U.S. Highway 101 from CA Highway 84 (Woodside Road) in Redwood City to CA Highway 85 in Mountain View and the connection of Highway 101 to the Dumbarton Bridge (CA Highways 84 and 109). For clarification and in response to your letter, the goals of the planning study are as follows: (a) Identify potential improvements to access to existing and planned commercial, industrial, residential, and cultural/ institutional uses and enhance and promote economic opportunities in the study area. (b) Identify ways to optimize utilization of existing infrastructure and implement joint solutions to improve traffic flow, reduce congestion and reduce its impact to local communities in the study area. (c) Identify a mutually agreeable structure for cost sharing for needed transportation infrastructure and service improvements in the study area. with emphasis on: (1) Develop cost estimates that are consistent with goal 4,b; (2) Facilitate joint advocacy for funding at the regional, state and federal levels. 555 CouNTY CENTER 5T"FLOOR,REDWOOD CITY,CA 94063 PHONE:650.599.1406 FAx:650.361.8227 (d) Identify possible solutions that will minimize the environmental impact on the baylands and habitat. Consistent with the purpose of conducting a planning study, all alternatives and their impacts need to be considered that are consistent with the above referenced goals. Since a previous study proposed a southern extension, this will be included. However,this planning study will certainly not be limited to this one alternative. A Technical Advisory Committee and Policy Advisory Committee will be formed to provide input throughout the course of the project. Your agency, Midpeninsula Open Space District,has been included on both advisory committees. Although a general scope has been drafted, the specific scope will be reviewed by both advisory committees. This process has been formulated to encourage participation by the stakeholders in the project area. I thank you, one again, for your comment, and look forward to your participation on the advisory committees throughout the course of the planning study. Please feel free to contact Felicia Leonard (650.599.1424) or myself if you have any questions. Beet-regar Richard Naier Executive Director cc: MROSD Board of Directors City Council, City of Palo Alto Greg Bretts,City of Palo Alto Parks and Open Space Janet McBride, San Francisco Bay Trail Project Margaret Kolar, Don Edwards San Francisco Bay National Wildlife Refuge Audrey Rust,Peninsula Open Space Trust 555 CouNTY CamR 5THFLook,Rmwow Crry,CA 94063 PHONE:650.599.1406 FAX:650.361.8227 Regional Open ice s INTER-OFFICE MENQ �INSULA REGIONAL OPEN SPACE DISTRICT To: C. Britton, General Manager From: M. Williams, Real Property Representative Date: May 2, 2002 Subject: Richmond Property Addition to El Sereno Open Space Preserve Escrow closed for the subject transaction on April 25, 2002 and title to and possession of this 1.41- acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at their meeting of January 16, 2002. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status, Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee, Easement, Lease, Mbmt 1gmt.) Date/Res. No. EI Sereuo Santa Clara Richmond 1.41 Fee anuary lti, 2002 _510-28-002 02-09 Dedication Date/ Mgmt. Status: Status: Closing Date (Open, Closed,CMU, Type Purchase Price GIS Code or Other) (Intended _ Withheld) April 25, 2002 Closed Intended Cash $175,000 Misc. Notes, In June 2001, the Richmond's and the District participated in mediation which resulted in a settlement agreement, thereby resolving litigation left over from the Krone/Bishop acquisition involving a landslide on the Richmond property. The Settlement Agreement and Mutual General Release has fully settled and released the District from any claims relating to the landslide dispute. As part of this agreement, the District has purchased the 1.41-acre Richmond property. cc: Board of Directors Administration Operations *Note-Monitor landslide below the overlook road extension. Accounting Planning 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax: 650-691-0485 • E-mail: mrosd®openspace.org * Web site:www.openspace.org *=mw] OFPEEST Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz •General Manager:L.Craig Britton Regional Open , " ice 1 l� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT May 2, 2002 Chairman Gary Hernandez and Members of the Board State Coastal Conservancy 1330 Broadway, Suite 1100 Oakland, CA 94612 RE: Support of Grant Proposal: Bay Area Conservancy Program Implementation Partnership Chairman Hernandez and Members of the Board: On behalf of the Midpeninsula Regional Open Space District, I am pleased to express our strong support for the Bay Area Open Space Council's grant request. The District has been actively involved with the Bay Area Open Space Council since its inception a decade ago. As a multi-county district,we understand the immense benefit of developing partnerships in pursuit of common goals. The Council has evolved from modest beginnings, initially serving only as an informal networking forum, and today comprehensively working on a wide range of regionally-significant issues and challenges. The Open Space Council has effectively enabled approximately 50 federal, state, regional, local and non-profit land conservation organizations to work together, cooperatively. at has provided a forum for identifying common interests, working through differences, and implementing a consensus agenda. As one of the partners working through the Council to develop and implement a cooperative stewardship program for the San Mateo Coast, we are especially interested in continued funding in this capacity-building program. A great deal of progress has been made on protecting coastal San Mateo. This success has highlighted the need for the agencies and non-profit organizations who own and manage open space and agricultural lands on the coast to work together to solve common stewardship challenges. I urge your a provai of this grant. Sincere L. Craig Britton General Manager Cc: MROSD Board of Directors 330 Distel Circle - Los Altos,CA 94022-1404 - Phone:650-691-1200 Fax: 650-691-0485 - E-mail:mrosd@openspace.org - Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko, Larry Hassett,Kenneth C.Nitz - Gernerai Manager:L.Craig Britton Page 1 of 1 Craig Britton From: "Kristine M. Gross" <kgross@hnks.com> To: "John Escobar' <Jescobar@Openspace.org>; "L. Craig Britton" <cbritton@openspace.org> Sent: Thursday, April 18, 2002 9:57 AM Subject: Governor SIGNS AB 953!!! CURRENT BILL STATUS MEASURE : A.B. No. 953 AUTHOR(S) Simitian (Coauthor: Senator Chesbro) . TOPIC Park and open-space districts. +LAST AMENDED DATE 04/01/2002 TYPE OF BILL : Inactive Urgency Non-Appropriations 2/3 Vote Required Non-State-Mandated Local Program Non-Fiscal Non-Tax Levy LAST HIST. ACT. DATE: 04/17/2002 LAST HIST. ACTION Chaptered by Secretary of State - Chapter 23, Statutes of 2002. TITLE An act to amend Sections 5540.5, 5540. 6, and 5549 of the Public Resources Code, relating to park and open-space districts, and declaring the urgency thereof, to take effect immediately. 5/3/2002 i