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HomeMy Public PortalAbout2020-11-12 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Virtual Meeting John G. Christy Municipal Building 320 East McCarty Street November 12, 2020 Committee Members Present: Attendance Ron Fitzwater 6 of 6 Ken Hussey 6 of 6 David Kemna 5 of 6 Mike Lester 6 of 6 Committee Members Absent: Mark Schreiber 5 of 6 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Don Fontana, Stormwater Engineer Eric Seaman, Wastewater Division Director Sonny Sanders, Director of Planning and Protective Services Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Hussey called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended virtually: Mayor Carrie Tergin. 1. Introductions Introductions were made at this time. 2. Approval of the October 8, 2020 Committee meeting minutes Councilman Kemna moved and Councilman Lester seconded to approve the October 8, 2020 minutes, motion carried. 3. New Business 1. City of Jefferson Priorities for the Missouri River Four States Study (Matt Morasch) Mr. Morasch requested the Committee endorse the below listed items as priorities to be investigated as part of the Missouri River Four State Study by the US Army Corp Engineers to help minimize the impact of Missouri River flooding concerns in Jefferson City. Staff suggested items include:  Raise the existing Capitol View Levee to the maximum extent possible (ideally protection to 34’ flood stage or higher) while closely maintaining current footprint.  Strengthen the levee in areas of repeated previous failures. Minutes/Jefferson City Public Works and Planning Committee November 12, 2020 2  Construct so that if the levee is over toped in the future the “fill” point is on the downstream side and protected as overtopping occurs.  Make available flood buyout funds for properties subject to river flooding and tributary flash flooding.  Close and/or reconstruct wing dikes and “notches” where riverbank erosion is occurring and provide funding assistance where improvements have been or need to be constructed to protect high value infrastructure.  Update and extend regulatory floodplain mapping into all urbanized areas of Jefferson City and Cole County. Councilman Fitzwater moved and Councilman Lester seconded to endorse the above proposal, motion carried. 2. Winter Maintenance Vehicle Update (Britt Smith) Mr. Smith gave a presentation on the Street Division snow/ice fighting fleet update. He explained of the 13 F550 and ¾ ton trucks, 10 are beyond their expected life. 3. Vehicle Fleet Management Plan and Agreement (Britt Smith) Mr. Smith explained staff is recommending entering into an agreement with Enterprise Fleet Management and requested approval by the Committee to move the agreement to the full Council. The proposed plan would provide for the replacement of 34 vehicles from various departments. There was discussion among Committee members and staff regarding anticipated savings in maintenance and operational costs, vehicle signage, and less downtime for vehicles. Councilman Lester moved and Councilman Kemna seconded to refer the agreement to the City Council with recommendation to approve, motion carried. 4. Contract Amendment with Rafetiltis to Study Financial Analysis of Parking Fund (Britt Smith) Mr. Smith stated staff recommends entering into an agreement with Rafetilis Financial Consultants, Inc. to conduct a financial analysis of the Parking fund. The analysis would be used in determining the viability of the division to support the construction and operation of a new parking structure. Currently the Wastewater Division is conducting a rate and financial analysis of that fund and has contracted with Rafetilis for the work. With concurrence from the committee, staff will negotiate a contract scope and fe e which would ultimately be presented to the full Council for approval. There was discussion among Committee members and staff regarding bonding capacity and time frame for analysis. 5. Public Transit Agency Safety Plan (Mark Mehmert) Mr. Morasch explained Transit has to have this plan in place by the end of December and it will go to the City Council as a resolution prior to that timeframe. He also explained the Transit Division is having issues with Covid and will have to suspend service at this time. Minutes/Jefferson City Public Works and Planning Committee November 12, 2020 3 4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues No one was present to address the Committee. 5. Adjourn Chairman Hussey adjourned the meeting at this time (8:29 a.m.).