HomeMy Public PortalAbout2024-013 Resolution Approving a Contract for Snow Removal Services for FY25-FY27RESOLUTION 2024-013
Resolution Approving a Contract for Snow
Removal Services for FY25-FY27
WHEREAS, Murf's Turf has submitted a contract renewal for snow removal services covering snow
seasons occurring in fiscal year 2025 through 2027 (three years total); and,
WHEREAS, Murf's Turf is the City's current snow removal provider and is currently and has in the past
provided acceptable snow removal services; and,
WHEREAS, the City has a need to contract for snow removal services; and,
WHEREAS, the Public Works Operations Manager recommends approving another three-year contract
for snow removal services with Murf's Turf; and,
WHEREAS, the funding sources for this action are:
110-250-6499 Riverdale Plow/Salt
110-250-6498 Scott Community College Plow/Salt (reimbursable)
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Riverdale, Iowa, that:
Section 1. The contract for snow removal services for fiscal years 2025 through 2027 from Murf's Turf
is approved and the Mayor is authorized to sign said contract.
Section 2. City staff members are approved to engage the services of Murf's Turf per the contract.
Passed, approved, and adopted this 23rd day of January 2024.
APPROVED:
Anthony Hed
ATTEST:
loac
Kelly Krel(fity Clerk/Treasurer
City of Riverdale, Iowa
110 Manor Drive, Riverdale, Iowa 52722 1 (563) 355-2511 1 www.riverdaleia.org
CITY OF RIVERDALE, IOWA
SNOW REMOVAL SPECIFICATIONS & CONTRACT
The City of Riverdale, Iowa ("Riverdale") enters into this contract with /4142P,5 Tiilc = LC L'
("Contractor") for removal of snow and ice from the streets and public entities within the City of Riverdale
as described herein.
1. PURPOSE:
The purpose of this contract to establish the City of Riverdale's policy and standards for level of
service in respect to the management of snow or ice and maintenance of its road system during the
winter months. It will also serve as practical guide for cost effective snow removal operations in the
City of Riverdale.
Field conditions will always warrant changes as the event progress, but the goal of providing
excellent customer service through efficient snow and ice control at the best price while maintaining
the safety of the traveling public will always take precedence.
2. SNOW CONTROL PROCEDURES:
The City of Riverdale's standard for snow and ice control is to achieve bare pavement on public
streets within twenty-four (24) hours following the cessation of snowfall from an average storm of
4"-6"; including not limited to, ice and snow.
S. PRIORITIES FOR SNOW AND ICE CONTROL OPERATIONS:
In order to make the most efficient use of available resources, we have established priorities using
the assumption that the severity of a storm is not beyond the capabilities of the Contractor's snow
removal resources. Depending on the nature of the snowstorm, deviations could occur.
The established priorities are as follows;
(a) Belmont Road between the Pleasant Valley High Property to Valley Drive on the Eastern Lane
only
(b) Fenno Road from US -67 to Fenno Drive
(c) Manor Drive (Hill) between Circle Drive and State Street
(d) Scott Community College Road
(e) Madison Drive Hill from State Street to Mason Dr.
(f) Valley Drive from Belmont Road to Street State
(g) Manor Drive Circle Drive to northwest terminus
(h) Kensington Street from US -67 to southern terminus
(i) Madison Drive front Smith Street to Mason Drive
(j) Smith Street from Madison Drive to Ann Avenue
(k) All other streets known as Circle Drive, Fieldcrest Road, Windsor Drive, Elmhurst Lane, Fenno
Drive, South Bellingham Road, Sycamore Lane and Wisteria Lane, Ann Drive, Manson Drive
Smith and Elizabeth Way
Bus Shelters:
The Contractor will clear all bus shelters of snow and ice at the end of an event. A list all shelters
are as follows:
a. Scott Community College Access Rd.
b. Scott Community College & Belmont Rd.
c. Kensington St & Sycamore Lane
For further clarification see Attachment "A".
4. TERM:
The Contractor will be an independent contractor and will furnish its own equipment, maintenance and
employees. The term of this contract is three (3) year snow removal seasonal contract, The contract shall
begin November 15th and end of March 31st and/or when weather conditions could cause accumulation of
frost, sleet, ice and snow on City streets, recreation trails, and public parking lots.
5. COORDINATION:
The contractor shall provide two (2) 24 (twenty-four) hour contacts:
twAeLP
6Mailin Address: t`1 ") L
City:L4Cfir4r-2+E" Sta e: T/} Zip: 5 2.7-'133---
Cellular
Number:
Business Number:
Project Manager: Cl ) ( /1/1.14-40 it'7
Mailing Address: 167i. 8'2'7 2 -
City: / Ci%'f"- S ate: J Zip: 5z-753
Cellular Number: 5.4 U ..-155-c--
Owner/Contractor:
The City of Riverdale's Contacts are as follows:
Primary Contact: Secondary Contact:
f."AtrAdatiotateotrPublic Works Operations Manager *cm City Clerk/Treasurer
110 Manor Drive Ito Manor Drive
Riverdale, Iowa 52722 Riverdale, Iowa 52722
Office Number: (563)355-2511 Office Number: (563)355-2511
Cellular Number (563) 949-0464 Cellular Number (563)949-m6 0387
6. COMMUNICATIONS:
The Contractor will supply the City of Riverdale monthly reports containing the dates, hours of
operations, equipment and amount of resources used in plowing activities. The City will notify its
residents of a snow emergency if necessary. All citizen's issues concerning snow and ice removal
operations will be routed to the City of Riverdale's contacts.
The contract will be reviewed annually. The contractor and the City of Riverdale's contacts will meet the
annually the second Thursday in April to review the performance of contractor
7. ICE CONTROL PROCEDURES:
Ice Control Procedures are used to break and/or prevent the bond of ice to pavement. The Contractor will
have the discretion to modify the rates and types of lee control based upon weather and street conditions.
ff possible, anti -icing is defined as the application of ice control materials prior to a winter weather event.
The intent is to delay or prevent the bond of ice and/or melted snow to pavement surface.
The Contractor znay utilize anti -icing procedures when weather forecast, and pavement temperatures
indicate that their use will help prevent the bond oflee to the pavement. The ant -icing materials and/or
chemicals may be applied.
When pavement temperatures are low and the pavement is initially dry, the use of salts should be delayed
as long as possible to avoid the formation of ice re -freezing on the roadway surface.
Salt and Sand will be contracted for and purchased directly by the City of Riverdale in quantities
recommended by the Contractor. At the City of Riverdale's discretion, salt and sand will either: (i)
delivered to designated area specified by the Contractor; or (2) hauled by Contractor from the vendor's
location or another designated area specified by the Contractor. Riverdale shall pay Contractor hauling
salt and sand in the amount per dump truck load. The salt and sand shall be stored at the Contractor's
business site. The Contractor will notify the City of Riverdale in writing of the Storage location.
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In addition, the City of Riverdale shall pay the Contractor a monthly charge for salt and sand storage
services in the amount per month.
Hauling Prices:
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YEAR 2: /5`1 /p=2 %: °P"
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Storage Costs:
YEAR is
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YEAR 3; J /+
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8. SNOW CONTROL PROCEDURES:
The depth and tuning of accumulations, weather forecasts and traffic volumes, will normally dictate when
snow plowing operations will begin, Plowing will take place during, a storm as needed to keep the
accumulation on the pavement surface less than desired guidelines.
ft is important to remember that plowing while a winter weather event is ongoing will not necessarily
leave the street in a finished state. It is common for snow fall rates to be high enough to give the
appearance that a street has not been plowed even through the plow may have made a pass very recently.
Only after the winter weather event has ended can final cleanup commence, and the streets begin to be
returned to normal conditions. There may be several passes of plow equipment required to fully plow a
street curb to curb.
Snowplow will need to maintain certain speeds while plowing in order promote efficient movement of
snow movement of snow and to ensure that snow does not adhere to the plow blade.
ff weather forecasts indicate a significant increase in pavement temperatures during or after a storm
event, the contractor will have discretion regarding plowing and/or deicer applications. If forecasts
indicate that the snow and/or ice will dissipate in a time period deemed reasonable by the Contractor
applied procedures will be implemented.I,pon the request of the Public Works Operations Manager, or his
designee, contractor will pre -treat the hills (Fenno, Manor,
9. EMERGENCIES Madison, and College) in Riverdale.
Emergencies are defined as follows, but not necessarily limited to:
Immediate need for Police, Fire and/or Emergencies Medical Assistance. If the Emergency
personnel must leave the public right-of-way to respond to an emergency, snow removal crews
may provide necessary assistance such as opening a driveway or parking arca to give access to
there
Isolated problem areas where access is urgently needed before all other areas are handled
• Icy conditions due to a water main break or cleaning of streets due to debris blocking streets or
access.
10. DRIVEWAYS & PRIVATE PROPERTY
During snow and ice control, it is common for plowed snow to be pushed and/or thrown back onto the
driveways and aprons and especially around corners this unfortunate event results from the need to
maintain certain speeds and plow angles to provide efficient and safe snow and ice control. While the City
strives to minimize the effects of this thrown snow, it is inherent to snow and ice control activities.
Removal of this additional of material on driveways and aprons is the responsibility of the abutting
property owner.
11. DAMAGES TO PRIVATE PROPERTY
The Contractor is wholly responsible for damage due to deicing chemicals and/or snowplow blade, This
activity will include but not limited to landscaping (Hardscaping, plants, irrigation systems, or accessories
such as lighting). The Contractor is responsible for replacing all mailboxes, The City of Riverdale will NOT
repair or accept damages that result for snow plowing activities.
12. EQUIPMENT
The Contractor's sole payment is for the work provided hereunder is based on a per -hour charge for each
piece of Contractor's equipment under in performance of work. Contractor shall invoice City of Riverdale
monthly for all charges incurred hereunder, including hauling and storage expenses.
List of equipment costs per hour of snow plowing;
Egai anent
Make
Model
Yea 1
• Year 2
Year
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'Attach a separate if necessary.
The Contractor represents and warrants to the City of Riverdale that all equipment and in the
performance of the Work is, always in good and operating condition, in compliance with all applicable
state, Local and federals laws and regulations.
13. TRAVEL TIME TO THE CITY OF RIVERDALP
The Contractor represents and warrants to the City of Riverdale that one-way travel time from the
Contractor's business site to the Work locations listed above is no more than Z.5 minutes, weather
dependent.
The Contractor represents and warrants to the City of Riverdale that one-way travel time from
Contractor's home -base to the Contractor's business site shall be no more than ?i minutes, weather
dependent.
14. SEVERABILITY:
If a provision of this Agreement is or becomes illegal, unenforceable, or invalid in any jurisdiction, it shall
not affect (z) the enforceability or validity in that jurisdiction of any other provision of this Agreement, or
(2) the enforceability or validity in otherjurisdictions of that or any other provision of this Agreement.
is. INSURANCE
t. The Contractor will, at Contractor's sole cost and expense, obtain and maintain during the Tenn
(and any renewal or thereof): (a) a commercial general liability policy insuring the Contractor
(and naming the City of Riverdale as an additional insured against liability arising out of the work
in the amount of not less than $600,000 combined single limit, bodily injury and property
damage per occurrence and $x,500,000 in the aggregate; and (b) workers compensation
insurance in the applicable statutory limits. Such insurance policies shall name the City of
Riverdale, Iowa as additional insured under the policy. The policies will insure performance by
the Contractor of the indemnity provisions below. The limits or coverage of such insurance will
not, however, limit the liability of the Contractor hereunder.
2. The Contractor shall provide a copy of the Certificates of Insurance to the City of Riverdale.
i6. HOLD HARMLESS AGREEMENT
1. Contractor shalt indemnity, defend and hold harmless the City of Riverdale and its officials and
employees and agents from and against any and all losses, liabilities, claims, damages, actions,
fines, penalties, expenses or costs (including court costs and reasonable attorneys' fees) ("Losses')
arising out of the negligence, recklessness or willful misconduct of Contractor or its employees,
officers or directors in performing the work.
2. Notwithstanding any other provision of this Contract or anything to the contrary that may be
provided for by operation of law, neither party for lost profits, lost revenue, loss of anticipated
business or any other form of indirect, incidental, special, consequential exemplary, or punitive
damages, even if that party has been informed of the possibility of such damages and even is such
damages are foreseeable, whether as a result of breach of contract, breach of warranty, tort,
negligence, or otherwise. The indemnities the Section shall be the sole and exclusive remedy
available to each party hereunder.
17. TERMINIATION:
Upon go (ninety) days written notice, the City of Riverdale may cancel this contract without
cause. The City of Riverdale may terminate the Contract prior to the expiration of the Term for
cause, such early termination being effective immediately upon written notice to the Contractor.
"Cause" shall mean: (1) any act by Contractor of personal dishonesty, embezzlement, or
misappropriation of the City of Riverdale assets; (2) unlawful possession or use by the Contractor
of narcotics or any illegal substance at any time, legal intoxication of Contractor when performing
work, or use of drugs or alcohol in any way that itnpairs Contractor's ability to perform the work
for the City of Riverdale; or (S) neglect by the Contractor of tiny of its duties under this Contract;
or (4) negligent or willful conduct by Contractor that is materially and demonstrably injurious to
the City of Riverdale or the public or creates a danger to the public. For the purposes of this
paragraph, any reference to "Contractor" also references to the Contractor's employees, agents,
and subcontractors.
Submitted this !, day of be-rover/7- 2023
CONTRACTOR'S NAME: D -441-1-1 (Kt/a() })1 f1%c"rtirt<5 -1-2^
ADDRESS: ) 80/x. a
CITY, STATE AND ZIP: z.ce_ r E' 5-2-753
PHONE CONTACT NUMBER:
Accepted this _ T -2
51,5 - Jam(®
day of 14'104 xma.2024
Mayor Mithealifhwerlend ,44trii4.4i y
City of Riverdale
Anthony Heddlesten, Mayor
/1 U S�,tri✓
Attest:
-oe, Deputy City Clerk
/4.7/ may 4 C[-(_
Kelly Krell, City Clerk/Treasurer