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HomeMy Public PortalAboutPRR 15-1879From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com] Sent: Monday, July 06, 2015 7:42 AM To: Bill Thrasher Subject: PUBLIC RECORD REQUEST May 2013 meetings Dear Custodian of Records, This email is a request for a single public record. Please respond to this public record request in a singular manner and do not combine this public record request with any other public record requests when responding. Before making this public record request, I first searched the public records portion of your agencies website hoping I could locate the public record I seek without having to trouble you for it. Unfortunately I can not find the record I wish to examine. Perhaps you would consider responding to my public record request by publishing the responsive documents on your agencies website and thereby making the record available to all record seekers. If you chose to respond this way, please tell me when the record is published. I request you provide for my inspection the public record which is: The agenda and adopted minutes of any public meeting of the Town Commission conducted during the month of May 2013. 1 make this request pursuant to Article 1. Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by § 119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §1 19.07(l)(f) of the Florida Statutes. Please take note of §119.070)(c) Florida Statues and your affirmative obligation to (I) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, ifso, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See 4119.01(2)(f), Florida Statutes. Please provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Please take note of $I 19.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please advise me of the cost you anticipate to be incurred by your agency prior to incurring this cost. If you anticipate the production for inspection of these public records to exceed $1.00 please notify me in advance of you incurring the cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. All responses to this public records request should be made in writing to the following email address: chrisohareeulfstream a gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail July 12, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #1879 (May 2013 meetings) The agenda and adopted minutes of any public meeting of the Town Commission conducted during the month of May 2013. Dear Chris O'Hare [mail to: chrisohareeulfstream &,,email.com], The Town of Gulf Stream received your public records requests on July 6, 2015. You should be able to view your original requests at the following link htty: / /www2.m lf- stream.or¢/weblink/0 /doc /56805 /Pagel.asox. In future correspondence, please refer to this public records request by the above referenced numbers. The responsive documents can be found at the following links: http://www2.eulf- stream.ore/weblink/0 /doc /57483 /Pagel.asvx and httv://www2.mlf- stream.org/weblink/O/doc/57666/Pagel.asvx . We consider this matter closed. Sincerely, Town Clerk, Custodian of the Records