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Home My Public Portal About2019-10-10 minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION October 10, 2019 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Chris Jordan, Chairman 2 of 2 Dean Dutoi 1 of 2 Michael Lester 1 of 2 Blake Markus 1 of 2 Chris Yarnell, Vice Chairman 1 of 2 Bunnie Trickey Cotten 2 of 2 Michelle Mahoney 2 of 2 Dale Vaughan 2 of 2 Hank Vogt, Alternate 2 of 2 Penny Quigg, Alternate 2 of 2 Emily Fretwell, Alternate 2 of 2 COMMISSION MEMBERS ABSENT Jack Deeken 0 of 2 COUNCIL LIAISON ABSENT Carlos Graham, Council Liaison STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Bryan Wolford, Associate City Counselor Eric Barron, Planning Manager Ian Zollinger, Planner Ahnna Nanoski, Planner Beth Sweeten, Administrative Assistant 1. Call to Order and Introduction of Members, Ex-officio Members and Staff Chairman Chris Jordan called the meeting to order. Seven regular members and three alternates were present. A quorum was present. Designation of Voting Alternates The Chairman announced that all present regular members and alternate Hank Vogt are eligible to vote. 2. Procedural Matters and Procedures Explained Mr. Zollinger explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Zollinger advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Zollinger submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Mr. Barron asked the Chair to please add adoption of the 2020 Planning and Zoning Commission meeting calendar to the agenda. Mr. Dutoi moved and Mr. Lester seconded to adopt the agenda, with the addition of adoption of 2020 calendar. The motion passed 8-0 with the following votes: Aye: Cotton, Dutoi, Lester, Mahoney, Markus, Yarnell, Vaughan, and Vogt. 4. Approval of the Regular Meeting Minutes of September 12, 2019 Ms. Cotten moved and Ms. Mahoney seconded to approve the regular meeting minutes of September 12, 2019 as printed. The motion passed 8-0 with the following votes: Aye: Cotton, Dutoi, Lester, Mahoney, Markus, Yarnell, Vaughan, and Vogt. 5. Communications Received No communication was received. 6. New Business/Public Hearings Case No. P19019 – Zoning Code Text Amendment Pertaining to Short Term Rentals. Request filed by city staff to amend the text of Chapter 35, Zoning, To establish short term rental of residence and a short term rental of a lodging room as a permitted use ( Rather than a Special Exception Use) in the residential and industrial zoning districts. Mr. Barron described the proposed amendment stating that City staff is requesting to amend the text of Chapter 35, zoning to establish short term rental of a residence and short term rental o f a lodging room as a permitted use, rather than a Special Exception Use, in the residential a nd industrial zoning districts, which would result in an elimination of the special exception permit process for short term rental uses. Mr. Barron explained that to date, 9 total Special Exception Permit requests have been processed and 8 have been approved by the City Council. Several of the cases had a high level of concern from neighboring residents, however, a large number of those concerns were items already addressed within the Specific Use Standards in place for the use. He stated that the Special Exception Use Permit process, which is effective in identifying and addressing potential negative impacts, is proving to be largely ineffective as the impacts are largely addressed through the specific use standards. When reviewing individual prop erties for a short term residential use, planning division staff is finding it difficult to identify negative externalities that have a higher impact on surrounding prop erties as compared to other permitted uses within residential districts. For example, daycare homes for up to ten children are a permitted use of single family districts, and would be expected to have a higher level of impact on the residential area than a short term rental use. He stated that it has been staffs observation that, while there is a general high level of concern brought forward by surrounding property owners when a short term rental is proposed, the actual impact of such a use is low. Mr. Barron explained that the specific use standards already established for short term rental uses would remain in place, although removal of standard #1, which specifically refers to the special exception process, should be included in the proposal as it woul d become an irrelevant section of the zoning code. Carla Kessell, 921 Fairmount Blvd, spoke in favor of the text amendment. She stated that she has family that utilizes short term rentals in cities around Jefferson City, because there are so few here, due to all the hoops that have to be jumped through. She has a couple of rentals that she would like to turn into short term rentals, but does not wish to go through the lengthy process. She stated that she does not believe that having a short term rental hur ts the value of a neighborhood at all, if anything it improves it. She stated that people who have short term rentals are wanting to keep them clean and updated to attract renters. No one spoke in opposition to this request. Mr. Barron gave the staff report and staff recommendation. Ms. Cotten moved and Mr. Dutoi seconded to approve the text of Chapter 35, Zoning, to establish short term rental of residence and a short term rental of a lodging room as a permitted use in the residential and industrial zoning districts, with the elimination of the specific use standard #1 in the short term rental specific use standards. The motion passed 8-0 with the following votes: Aye: Cotton, Dutoi, Lester, Mahoney, Markus, Yarnell, Vaughan, and Vogt. 7. Other Business A. Informational presentation of the Historic Preservation Plan Ms. Nanoski gave a presentation of the Historic Preservation Plan. She stated that she will be bringing the final plan to the Planning and Zoning Commission at the November meeting for public hearing and official consideration for incorporation into the Comprehensive Plan. B. Comprehensive Plan Update Ms. Nanoski updated the group on the Comprehensive Plan. She stated that all of the offsite community workshops were completed. There will be one m ore community mapping workshop, which will be held at City Hall on October 24, 2019. C. Staff Updates on Prior Cases Prior cases: Case No. P19018 - Zoning Code Text Amendment Pertaining to Medical Marijuana facilities was introduced to City Council and will be open to public hearing at the following meeting. D. Adoption of 2020 Meeting Calendar Mr. Yarnell made a motion to approve the 2020 meeting calendar. The motion was seconded by Mr. Lester. The motion passed 8-0 with the following votes: Aye: Cotton, Dutoi, Lester, Mahoney, Markus, Yarnell, Vaughan, and Vogt. 8. Adjourn. There being no further business, the meeting adjourned at 6:18 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary