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Home My Public Portal About2019-09-12 minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION September 12, 2019 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Chris Jordan, Chairman 1 of 1 Bunnie Trickey Cotten 1 of 1 Michelle Mahoney 1 of 1 Dale Vaughan 1 of 1 Hank Vogt, Alternate 1 of 1 Penny Quigg, Alternate 1 of 1 Emily Fretwell 1 of 1 COMMISSION MEMBERS ABSENT Jack Deeken 0 of 1 Dean Dutoi 0 of 1 Michael Lester 0 of 1 Blake Markus 0 of 1 Chris Yarnell, Vice Chairman 0 of 1 COUNCIL LIAISON PRESENT Carlos Graham, Council Liaison STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Bryan Wolford, Associate City Counselor Eric Barron, Planning Manager Ian Zollinger, Planner Ahnna Nanoski, Planner Beth Sweeten, Administrative Assistant 1. Call to Order and Introduction of Members, Ex-officio Members and Staff Chairman Chris Jordan called the meeting to order. Four regular members and three alternates were present. A quorum was present. Designation of Voting Alternates The Chairman announced that all present regular members and all Alternates are eligible to vote. 2. Procedural Matters and Procedures Explained Mr. Zollinger explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Zollinger advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Zollinger submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Mr. Barron asked the Chair to please add election of officers to the agenda. Ms. Cotten moved and Ms. Mahoney seconded to adopt the agenda, with the addition of officer elections. The motion passed 6-0 with the following votes: Aye: Cotten, Mahoney, Vaughan, Vogt, Quigg, Fretwell 4. Approval of the Regular Meeting Minutes of June 13, 2019 Mr. Vaughan moved and Ms. Fretwell seconded to approve the regular meeting minutes of June 13, 2019 as printed. The motion passed 6-0 with the following votes: Aye: Cotten, Mahoney, Vaughan, Vogt, Quigg, Fretwell 5. Communications Received No communication was received. 6. New Business/Public Hearings Case No. P19018 – Zoning Code Text Amendment Pertaining to Medical Marijuana Facilities. Request filed by city staff to amend the text of Chapter 35, Zoning Code, with respect to the following: 1. Establishment of Medical Marijuana Testing Facility as a permitted use in the C -2 General Commercial zoning district. 2. Establishment of Medical Marijuana Transportation Facility as a permitted use in the C- 2 General Commercial zoning district. Ms. Nanoski described the proposed amendment stating the code amendment pertains to medical marijuana testing and transportation facilities. A Medical Marijuana Testing Facility is proposed to be listed as a “Permitted Use” in the C-2 General Commercial zoning district. Currently, Medical Marijuana Testing Facilities are a permitted use of the M-1 Light Industrial and M-2 General Industrial zoning districts. Ms. Nanoski outlined that other medical, industrial, research laboratories are permitted in the C-2 district, and as a medical marijuana testing laboratory focuses on testing a medical product, the C-2 district appears to be appropriate for the medical marijuana testing facility use. Medical Marijuana Transportation Facilities can be categorized as a retail service operation, with distribution services being provided. A Medical Marijuana Transportation Facility is proposed to be listed as a “Permitted Use” in the C-2 general commercial zoning district. Currently, Medical Marijuana Transportation Facilities are a permitted use of the M-1 Light Industrial and M-2 General Industrial zoning districts. Ms. Nanoski outlined that delivery and dispatch services with vehicles on-site are permitted in the C-2 district, thus it is appropriate for the medical marijuana transportation establishments to also be a permitted use in the C-2 General Commercial district. Ms. Nanoski mentioned that specific use standards involving the 1,000 foot separation between Medical Marijuana Facilities and elementary or secondary schools, child day care centers, or churches would still apply. No one spoke in favor of this request. No one spoke in opposition to this request. Ms. Nanoski gave the staff report and staff recommendation. Ms. Cotten moved and Mr. Vaughan seconded to approve the zoning code text amendment pertaining to toe Medical Marijuana Testing facilities and Medical Marijuana Transportation facilities as presented by staff. The motion passed 5-1 with the following votes: Aye: Cotten, Mahoney, Vaughan, Vogt, Fretwell Nay: Quigg 7. Other Business A. Short Term Rentals – Discussion of possible Zoning Code amendment Mr. Barron stated that planning division staff are looking at a possible staff initiated zoning code amendment to change the approval process for short term rental uses. Short term rentals, in the residential zoning districts, are currently brought to the Planning and Zoning Commission as a special exception permit, with final decision on that permit by t he City Council. Staff are considering the merit of switching the use to a “permitted” use of the residential districts. Mr. Barron explained that city staff are looking for guidance from the commission on this topic. Mr. Jordan stated that he thought it would be good idea to have an amendment in place to eliminate the need for citizens to have to go through an extra step in the process. He opened the idea for discussion. After discussion by the Commission, Ms. Cotton moved and Ms. Mahoney seconded to instruct staff to prepare a text amendment regarding short term rentals, moving them from a special exception use to a permitted use. The motion passed 6-0 with the following votes: Aye: Cotten, Mahoney, Vaughan, Vogt, Quigg, Fretwell Mr. Barron informed the Commission that staff would prepare the text amendment and publish it for public hearing and formal consideration at the next meeting. B. Staff updates on prior cases Prior cases: Case No. P19016 - 3215 Masonic Ct, Preliminary PUD Plan and Case No. P19017 – Zoning Code Text Amendment Pertaining to Medical Marijuana Dispensary were approved by City Council. C. Comprehensive Plan Update Ms. Nanoski stated that staff are still conducting community workshops and collecting surveys from online. She asked that commission members help spread the word about the workshops and to direct people to the website for the survey D. Election of Officers Mr. Vaughan moved and Ms. Quigg seconded to re-elect Mr. Jordan as chairman and Mr. Yarnell as vice chairman. The motion passed 6-0 with the following votes: Aye: Cotten, Mahoney, Vaughan, Vogt, Quigg, Fretwell 8. Adjourn. There being no further business, the meeting adjourned at 6:05 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary