HomeMy Public PortalAbout2020-10-15 minutesMINUTES
JEFFERSON CITY PLANNING AND ZONING COMMISSION
October 15, 2020
5:15 p.m.
COMMISSION MEMBERS PRESENT ATTENDANCE RECORD
Dale Vaughan, Chair 9 of 10
Penny Quigg, Vice Chair 10 of 10
Bunnie Trickey Cotten 9 of 10
Jack Deeken 7 of 10
Emily Fretwell 8 of 10
Michelle Mahoney 5 of 10
Doug Record, Alternate 3 of 4
Shanon Hawk, Alternate 4 of 4
Gregory Butler, Alternate 4 of 4
COMMISSION MEMBERS ABSENT
Blake Markus 4 of 10
Dean Dutoi 2 of 10
COUNCIL LIAISON PRESENT
Carlos Graham, Council Liaison
STAFF PRESENT
Sonny Sanders, Director of Planning & Protective Services
Ryan Moehlman, City Counselor
Eric Barron, Planning Manager
Ahnna Nanoski, Planner
Shane Wade, Engineer
Beth Sweeten, Administrative Assistant
1. Call to Order and Introduction of Members, Ex-officio Members and Staff
Chairman Dale Vaughan called the meeting to order. Six regular members and three alternates were
present. A quorum was present.
Designation of Voting Alternates
The Vice Chair announced that all present regular members and three alternates are eligible to vote.
2. Procedural Matters and Procedures Explained
Mr. Barron explained the procedures for the meeting. The following documents were entered as
exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the
Department of Planning and Protective Services:
The City Code of the City of Jefferson, as amended
Comprehensive Plan and Land Use Map
Copies of applications under consideration
A list of property owners to whom notices were sent
Affidavit of publication of the public notice in the newspaper
Rules of Procedure, Planning & Zoning Commission
Mr. Barron submitted the following items for the record:
Staff reports
Minutes of proceedings
Copies of drawings, plans, and/or renderings under consideration
Letters or memoranda from staff
Materials submitted by the public or applicants pertaining to the cases under consideration
3. Adoption of Agenda
Ms. Cotten moved and Ms. Hawk seconded to adopt the agenda. The motion passed 8-0 with the
following votes:
Aye: Fretwell, Deeken, Cotton, Mahoney, Quigg, Record, Butler and Hawk
Nay: None
4. Approval of the Regular Meeting Minutes of September 16, 2020.
Ms. Hawk moved and Mr. Record seconded to approve the regular meeting minutes of September 16,
2020 as printed. The motion passed 8-0 with the following votes:
Aye: Fretwell, Deeken, Cotton, Mahoney, Quigg, Record, Butler and Hawk
Nay: None
5. Communications Received
None received
6. New Business/Public Hearings
Case No. P20008 - 3600 Country Club, Replat of Lot 1 of the Capital Mall Subdivision. Request
filed by Capital Mall JC LLC, property owner, for the replat of Lot 1 of the Capital Mall Subdivision. The
property is located East of the intersection of West Truman Blvd and West Truman Place and is
described as Part of the South Half of Section 4 and part of the Northeast Quarter of the Northwest
Quarter and part of the West Half of the Southwest Quarter of the Northeast quarter of Section 9, all in
Township 44 North, Range 12 W, in the City of Jefferson, Cole County, Missouri. (Central Missouri
Professional Services, Consultant)
Mr. Barron stated this proposal is for the approval of a Final Subdivision Plat of Lot 1 within the Capital
Mall Subdivision. The Capital Mall was developed in the late 1970’s, but was never formally divided
into lots and outlots. A development agreement approved by the City Council in 2013 permitted the
property owner to divide the property into several lots based on existing tax parcel boundaries and
outlined a plan that would require the owner to submit a formal subdivision plat at a future date. A
Special Exception Permit and rezoning plan approved by the Planning and Zoning Commission in
2015 outlined the creation of several additional outlots and a final subdivision plat was approved in
2017. Mr. Barron described that the purpose of the plat is to divide off the remaining anchor tenant
building from the main Mall building. He stated that a variance request from the requirement that new
lots have street frontage is included as part of the plat to allow the new lot around the anchor building
to have no street frontage.
Patrick Kremer, 2500 East McCarty, with Central Missouri Professional Services, presented the case.
He stated that Farmers Holding purchased the site in 2012 and they have various improvement to the
site. They would like to replat the subdivision in order to create separate parcels for new tenants. He
told the Commission members that the Jefferson City Board of Adjustment Committee approved
variances for this subdivision.
Brian Francka, 931 Wildwood Drive, attorney for Farmers Holding. He stated all owners and occupants
all will have access to the public road and utilities via the parking and easements.
Mr. Moehlman stated that if the property sells, the TIF agreement with the property, will transfer to the
new property owner.
Mr. Wade stated that engineering staff recommends the approval of the replat of Lot 1 . He stated All
utilities, streets, sidewalks, storm water facilities, and sanitary sewer facilities are already available to
utilize. He noted that a few very minor technical review comments for the plat have been returned to
the consultant prior to the meeting, the plat as presented is in good order.
Mr. Barron stated that the Board of Adjustment Committee did approve the variances at their meeting
on Tuesday, October 13, 2020. He said that staff recommends approval of the requested variance
from the Subdivision Code street frontage requirement and approval of the Replat, subject to any
necessary technical corrections
Ms. Cotton moved and Ms. Mahoney seconded to approve the requested variance from the
Subdivision Code requirement that all lots have street frontage to permit Lot 1-B to have no street
frontage.
The motion passed 8-0 with the following votes:
Aye: Fretwell, Deeken, Cotton, Mahoney, Quigg, Record, Butler, and Hawk
Nay: None
Ms. Cotton moved and Mr. Record seconded to approve the Replat of Lot 1 of the Capital Mall
Subdivision.
The motion passed 8-0 with the following votes:
Aye: Fretwell, Deeken, Cotton, Mahoney, Quigg, Record, Butler and Hawk
Nay: None
7. Other Business
A. Comprehensive Plan Work Session
Ms. Nanoski gave an extensive overview of the draft Comprehensive Plan. She stated that the next
phase of the planning process is to proceed with another round of community involvement, which is
planned to consist of a variety of public meetings, informational presentations, and internet based
information.
B. Staff Updates
Mr. Barron told the Commission that Ian Zollinger has departed the City and has accepted a new job in
Twin Falls Idaho.
Mr. Barron told the Commission that Ms. Mahoney has submitted her resignation from the commission,
with an effective date of November 13th 2020.
8. Adjourn. There being no further business, the meeting adjourned at 7:16 p.m.
Respectfully Submitted,
Eric Barron, Assistant Secretary