HomeMy Public PortalAbout2020-09-16 minutesMINUTES
JEFFERSON CITY PLANNING AND ZONING COMMISSION
September 16, 2020
5:15 p.m.
COMMISSION MEMBERS PRESENT ATTENDANCE RECORD
Bunnie Trickey Cotten 8 of 9
Penny Quigg 9 of 9
Jack Deeken 6 of 9
Emily Fretwell 7 of 9
Dale Vaughan, Vice Chair 8 of 9
Shanon Hawk, Alternate 3 of 3
Gregory Butler, Alternate 3 of 3
COMMISSION MEMBERS ABSENT
Michelle Mahoney 4 of 9
Blake Markus 4 of 9
Dean Dutoi 2 of 9
Doug Record, Alternate 2 of 3
COUNCIL LIAISON ABSENT
Carlos Graham, Council Liaison
STAFF PRESENT
Sonny Sanders, Director of Planning & Protective Services
Ryan Moehlman, City Counselor
Eric Barron, Planning Manager
Ian Zollinger, Planner
Ahnna Nanoski, Planner
1. Call to Order and Introduction of Members, Ex-officio Members and Staff
Vice Chairman Dale Vaughan called the meeting to order. Five regular members and two alternates
were present. A quorum was present.
Designation of Voting Alternates
The Vice Chair announced that all present regular members and alternates are eligible to vote.
2. Procedural Matters and Procedures Explained
Mr. Zollinger explained the procedures for the meeting. The following documents were entered as
exhibits. Mr. Zollinger advised that copies of the exhibits are available through th e City Clerk or the
Department of Planning and Protective Services:
The City Code of the City of Jefferson, as amended
Comprehensive Plan and Land Use Map
Copies of applications under consideration
A list of property owners to whom notices were sent
Affidavit of publication of the public notice in the newspaper
Rules of Procedure, Planning & Zoning Commission
Mr. Zollinger submitted the following items for the record:
Staff reports
Minutes of proceedings
Copies of drawings, plans, and/or renderings under consideration
Letters or memoranda from staff
Materials submitted by the public or applicants pertaining to the cases under consideration
3. Adoption of Agenda
Ms. Cotten moved and Ms. Fretwell seconded to adopt the agenda. The motion passed 6-0 with the
following votes:
Aye: Cotten, Deeken, Quigg, Fretwell, Butler, and Hawk
4. Approval of the Regular Meeting Minutes of August 13, 2020.
Ms. Cotten moved and Mr. Hawk seconded to approve the regular meeting minutes of August 13,
2020 as printed. The motion passed 6-0 with the following votes:
Aye: Cotten, Deeken, Quigg, Fretwell, Butler, and Hawk
5. Communications Received
None received
6. New Business/Public Hearings
Case No. P20007 – 311 Bolivar Street, Preliminary PUD Plan. Request filed by Oakbrook
Properties LLC, property owner, for a Preliminary PUD Plan to construct a 2,500 sf building with uses
that will include a coffee shop, retail uses and an apartment for short and long term rental use. The
property is located on the Northeast corner of Bolivar and West McCarty Street and is described as the
northerly part of Inlot No. 424 in the City of Jefferson, Missouri.
Mr. Zollinger stated the property consists of 0.38 acres zoned as PUD, Planned Unit Development.
The applicant is proposing to construct a 2,500 sf building for a coffee shop, roastery and short term
rental. The applicant is proposing a preliminary PUD Plan to accommodate the request.
Jeff Schaeperkoetter with Oakbrook Properties, 320 Nishodse Bluff, presented the case. He stated
they bought this property from the Jefferson City Housing Authority through an open bid process. He
reiterated that the property is already zoned as PUD and would like for the Commission to approve the
site plan. They have hired an architect company who will be drawing up plans. He stated that it will be
a nice two story building.
Joe Bryan, 304 Bolivar, spoke in favor of the request.
Mr. Zollinger gave the staff report and staff recommendation He stated the proposed use of the
property is consistent with the land use pattern found along Bolivar Street. Staff recommends approval
of the proposed Preliminary PUD Plan.
Mr. Wade stated that engineering staff also recommends the approval of the Preliminary PUD Plan. He
stated the drainage will need to drain to the bio swell basin, which the plans will need to show how that
will be accomplished. The sewer runs along Bolivar and a sewer connection would need to be made.
All utilities, lights and fire hydrants are already available to utilize.
Ms. Cotton moved and Ms. Fretwell seconded to approve the Preliminary PUD Plan with the
establishment of an underlying zoning of C-2 General Commercial for the purpose of determining uses
and for signage and lighting. The motion passed 6-0 with the following votes:
Aye: Cotten, Deeken, Quigg, Fretwell, Butler, and Hawk
7. Other Business
A. Comprehensive Plan Work Session
Ms. Nanoski gave a brief overview of the draft Comprehensive Plan.
B. Election of Officers
Mr. Barron explained that since Mr. Jordan departed, the Chairman position is now open. Mr. Deeken
moved and Ms. Fretwell seconded to nominate Mr. Vaughan as Chair of the Commission. Motion
passes 6-0 with the following votes:
Aye: Cotten, Deeken, Quigg, Fretwell, Butler, and Hawk
Mr.Deeken moved and Ms. Fretwell seconded to nominate Ms. Quigg as Vice Chair of the
Commmission. Motion passes 6-0 with the following votes:
Aye: Cotten, Deeken, Vaughan, Fretwell, Butler, and Hawk
C. Staff Updates from Prior Cases
Mr. Zollinger announced that Case No. P20006 – 2715 RT CC, will be heard at City Council this
upcoming Monday.
8. Adjourn. There being no further business, the meeting adjourned at 5:55 p.m.
Respectfully Submitted,
Eric Barron, Assistant Secretary