HomeMy Public PortalAbout20020724 - Agenda Packet - Board of Directors (BOD) - 02-15 Regional Open S;` ce
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MIDPENINSULA REGIONAL OPEP�Q T1J T
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
5:30 p.m.
Wednesday, Y
Jul 24,2002
330 Distel Circle
Los Altos,California
AGENDA*
Please Note: 5:30 p.m. Special Meeting Start Time
6:30 p.m. Closed Session Start Time
7:30 p.m. Regular Meeting Start Time
5:30* SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE AIMPENINSULA REGIONAL OPEN
SPACE DISTRICT
ROLL CALL
** ORAL COMMUNICATIONS
BOARD BUSIlHESS
5:35* 1. Board Workshop to Discuss the Resource Management Five-Year Strategic Plan—C.
Roessler
6:25* RECESS—There will be an approximate five minute recess before the Closed Session Meeting
begins.
6:30* SPECIAL MEETING CLOSED SESSION-The Closed Session will begin at 6:30 p.m. At the
conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to
the Regular Meeting,and,at the conclusion of the Regular Meeting,the Board may reconvene
the Special Meeting Closed Session.
1. Cmfcrence with Le Counsel—Initiation of Lit on
Initiation of Litigation Pursuant to Government Code Section 54956 9(c) -one potential case
2. Conference with —Government Code Section 54956.8
Real Pro — Santa Clara County Assessor's Parcel No. 562-07-011
perty
Agency Negotiator—Michael C.Williams,Real Property Representative
NegotiatingPartv—Robert Daloia
Under Negotiations—Instructions to negofiauw will concern price and terms of payment.
7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MEDPFA 4SULA REGIONAL
OPEN SPACE DISTRICT
** ORAL COMMUNICATIONS—Public
330 Distel Circle • Los Altos, CA 94022-1404 + Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org ftm ® BT
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz . General Manager:L.Craig Britton
Meeting 02-15 Page 2
ADOPTION OF AGENDA
ADOPTION OF CONSENT CALENDAR—D.Little
*** ADOPTION OF MIKI=
• June 12,2002
• June 26,2002
BOARD BUSINESS
7:40* 1 Proposed Addition of County of Santa Clara(Hacienda Paris Property)to the Mt.
Umunhum Area of Sierra Azul Open Space Preserve;Determine that the Recommended
Actions As Set Out in This Report are Categorically Exempt from the California
Environmental Quality Act(CEQA);Adopt the Attached Resolution Accepting the
Conveyance of the County of Santa Clara(Hacienda Park)Property;Tentatively Adopt
the Preliminary Use and Management Plan Recommendations Contained in this Report,
Including Naming the Property as an Addition to the Mt. Umunhum Area of Sierra Azul
Open Space Preserve;Indicate your intention to Dedicate the Property from Dedication
as Public Open Space-M.Williams
7:55* 2 Consideration of Adoption of Board Policy for Public Contract Bidding,Vendor and
Professional Consultant Selection,and Purchasing of Services and Supplies-S.
Schectman
8:15* 3 Determine that the Recommended Actions for the Second Spring Ridge Trail Re-Route
are Exempt the California Environmental Quality Act(CEQA)As Set Out in this
Report;Authorize the General Manager to Amend the Agreement with Freyer da Laureta,
Inc.to Provide Consultant Services for Implementation of the Spring Ridge Trail Re-
Route and Sausal Pond Observation Area at Lower Windy Hill Open Space Preserve for
an Additional Sum Not to Exceed$4,000;Authorize Staff to Solicit Bids for
Construction of the Spring Ridge Trail Re-Route and the Sausal Pond Observation Area
at Lower Windy Hill Open Space Preserve-A.Ruiz
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*** 4 Ratify Expenditures to Dell Computers in the Amount of$16,533.30 for Purchase of
Computer Equipment for All Departments of the District;Authorize the General
Manager to Purchase Additional Computer Equipment from Dell Computers for an
Amount Not to Exceed$7,000,for a Total Expenditure of$23,533.30-S.Thielfoldt
*** 5 Ratify Expenditure in the Amount of$13,902.00 to Gary Marciel Excavating for Road
Grading Services at District Preserves-J. Maciel
*** 6 Approval of Resolution Providing that Board Members Not Otherwise Eligible for an
Employer-Paid or Partially Employee-Paid Group Vision Care Plan May Participate in
the Plan Available to Permanent Employees of the District,at the Board Member's Own
Expense-S.Thielfoldt
*** 7 Authorize the General Manager to Enter into a Retainer Agreement with the Law Firm of
Miller, Starr and Regalia in the Matter of"teniptWa Regional QM Spm District v.
Wozn �in an Amount Not to Exceed$25 000-S. Sclhectrrran
*** 8 Adopt the Attached Resolution Appointing Jennifer Ventura as a Peace Officer-G.
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Baillie
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Meeting 42-15 Page 3
*** REVISED CLAIM'S
8:25 INFORMATIONAL REPORTS-Brief rqmft or announcements concerning pertinent activitm of
District Directors and Staff.
8:35 ADJCRJRNNMNT
* Times are estimated and items may appear earlier or later than listed.Agenda is subject to
change of order.
** TOAVO-R&W R04W: The Chair will invite public comment on agenda items at the time each
item is considered by the.Board of Directors. You may ss the Board concerning oar
matters during Oral Communications Each speaker will ordinarily be limited to three minutes
Alternately,you may comment to the Board by a written communication, which the Board
appreciates.
*** All items on the consent calendar may be approved without discussion by one motion. Board
members, the General Manager, and members of the public may request that an item be removed
from the Consent Calendar during consideration of the Consent Calendar.
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Regional Open ,S' ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-12
REGULAR MEETING
BOARD OF DIRECTORS
June 12, 2002
MINUTES
REGULAR MEETING
L ROLL CALL
President Deane Little called the meeting to order at 7:31 p.m.
Members Present: Jed Cyr, Mary Davey,Nonette Hanko,Larry Hassett,Ken Nitz, Pete
Siemens, and Deane Little
Members Absent: None
Staff Present: Craig Britton, Sally Thielfoldt, Cathy Woodbury, John Maciel,Matt Freeman,
Stephanie Jensen, Sue Schectman, Anne Koletzke,Del Wood, Ana Ruiz,Doug Vu,Duncan
Simmons, Lisa Zadek, and Sandy Sommer
IL ORAL COMMUNICATIONS—None
III. ADOPTION OF AGENDA
Motion: K. Nitz moved that the Board adopt the agenda. P. Siemens seconded the motion.
The motion passed 7 to 0.
IV. ADOPTION OF CONSENT CALENDAR
Motion: J. Cyr moved that the Board adopt the Consent Calendar, including Revised
Claims 02-10. K. Nitz seconded the motion. The motion passed 7 to 0. Dir.
Hanko abstained on Claim#3956;Dir. Nitz abstained on Claim#3894.
V. BOARD BUSINESS
A. Agenda Item I —San Mateo County Coastal Annexation Project: Aq=tance of Update
to the Draft Service Plan for the San Mateo Coastal Annexation Area:Informational
Report on the PropggA San Mateo Coastal Annexation Project.Including the Draft
ft ram Environmental IMMct Report, and Other Documents Related to the Coastal
Annexation Project.the Public Participation Process and the Establishment of the Public
Comment Period Commencing_June 13 2002 and Ending;August 2, 2002; Arc o the
Lj1pdate to the Dra,�t Service Plan for the San Mateo Coastal Annexation Area:Receive
330 Distel Circle » Los Altos, CA 94022-1404 • Phone:650-691-1200
ROR@8T
Fax
:650-b91-0485 E-mail: mrosdQo ens ace.org • Web si
te:www.o ens ace.org ftw
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko, Larry Hassett,Kenneth C.Nitz + General Manager:L.Craig Britton
Meeting 02-12 Page 2
the informational Retort on the Draft Environmental Im
pact Report.Fiscal in
Analysis, Draft Annexation Policy, and Draft Willing Sellers Only Ordinance& Receive
the Informational Ltignal Report on the Public Participation Process and Establishment of the
Public Comment Period for the Draft Environmental-Impact—Report Commencing June
13, 2002 and Ending August 2. 2002. and Associated Documents, the Public
Participation Process and the Establishment of the Public Comment Period Commencing
June 13, 2002 and Ending August 2. 2002-(Report R-02-82).
D. Little outlined the procedure to be followed for the meeting.
C. Britton introduced the item and talked about the history of the process.
Patrick Miller,Partner of 2M Associates and leader of the coastal annexation team,
introduced the team of sub-consultants as follows:
Thomas Reid Associates, Environmental Consultants
Economic Research Associates,Fiscal Consultants
Shute, Mihaly, and Weinberger,Environmental Attorneys
Terrell Watt,Planning Consultant(arrived later in the meeting)
P. Miller presented an update of the 2000 Draft Service Plan. He reviewed the
recommendations of staff to amend the plan as presented in November 2000. He said
there were two categories of recommendations: 1. Clarifications to be more factual or
for consistency purposes. 2. Modification to projections presented in the basic service
plan as well as the optional service plans contained in an appendix to the report. He
emphasized that activities by the District under the basic plan are dependent upon
existing funding sources and there is no proposal to enhance District revenues through a
voter-approved measure.
P. Miller stated that the purpose of the plan is to allow LAFCo to evaluate the
consistency of the plan with the State's goals for encouraging orderly growth and
management per the Cortese Knox Herzberg Local Government Reorganization Act of
2000.
He noted that the guiding principles have not changed in the recommendations to be
presented at this meeting. He reviewed those principles. He said the basic service plan is
to annex the territory based upon existing revenues, and the optional services plans would
incorporate that basic concept and enhance it with additional funding sources if and when
they are approved. He said the report assumes that new trails would only be on lands the
District acquires, not on easements or lands managed under contract.
He said the basic scenario assumes that there would be no new field office. Field offices
would be housed in existing structures until the District achieved a 15,000-acre threshold.
He outlined the optional service plans.
N. Hanko asked why there would not be public use of conservation easements. C. Britton
answered that typically when you buy a conservation easement,there is no public access.
Meeting 02-12 Page 3
It is an easement that precludes development, a restrictive easement, not an easement that
typically allows access.
X. Hanko asked if that would preclude them acquiring easements just for trails. C.
Britton said that this would not preclude trail easements; however, such easements would
mainly be on agricultural lands, and the District's guiding policies propose staying away
from agricultural lands with trails.
N. Hanko noted that the map in the Service Plan had not been changed since the census
and redistricting. P. Miller noted that and that they had noticed other"items"which
would be updated in the final plan.
N. Hanko mentioned that the entire Board cannot go to the meetings outside the District.
She proposed that subcommittee of she, K. Nitz, and L. Hassett attend the meetings in
Pescadero and Half Moon Bay.
Bern Smith,P. O. Box 1583,El Granada, San Mateo County Parks Commission, said he
was speaking partly as a member of the commission. He was interested in getting trails
established during the first five years. He urged the Board to accept the update. He
commented on the ideas of how the District manages funds from leases. He
recommended that they consider the idea of a set-aside of a portion of total leases
collected and place it back into the property in the form of conservation. He said he
would be happy to help out.
Maeva Neale,P. O. Box 750,Pescadero, Chair of Pescadero Municipal Advisory
Council, expressed her concerns and those of the people on the south coast. 1. Housing
—POST has acquired property. Their policy has been to evict people. It is possible that
the high school would close if people cannot find housing. She was concerned that land
that has housing and has agriculture will be purchased. 2. The possibility of the south
coast being exempted from the annexation. She said the majority of people in Pescadero
voted against annexation.
D. Little informed her that some of the issues she raised would be addressed in the
LAFCo process.
In regard to maintaining the existing stock of housing, C. Britton said that typically the
District tends to leave people on property they acquire. In addition, there is a
requirement that a public agency provide for relocation.
P. Siemens talked about how the District currently functions. He said the Board makes a
decision on each piece of property, and typically they do not get rid of housing unless it is
dilapidated. He did not know if there was a formal policy.
Motion: N. Hanko moved that the Board accept the update to the Draft Service
Plan for the San Mateo Coastal Annexation Area. P. Siemens seconded
the motion. The motion passed 7 to 0.
Meeting 02-12 Page 4
Steve Spickard presented an informational report on the Draft Environmental Impact
Report, Fiscal Impact Analysis. He said the fiscal analysis was required by LAFCo. The
analysis asks if there will be an effect on public financial resources, either through
revenues or through service cost impacts as a result of the proposed action. He said the
first jurisdiction they are concerned about is the District—do they have the financial
capacity to undertake this basic service plan without impacting the level of services that
they are currently providing. The second question refers to other service providers such
as the County General Fund, school districts, water districts, fire districts, etc. He said
they have conducted an analysis of potential fiscal impact on other agencies as a result of
annexation. He said the findings are that the fiscal impact is a non-issue and explained
why. The reduction of property tax revenues to other agencies is very small. The State
has to make up any property tax loss to school districts that are revenue limit districts, or
non-basic aid districts. He talked about the optional service scenarios. He summarized
that there is no real problem from a fiscal standpoint. The reduction in property tax did
not have a substantive effect on services in any of the school districts.
C. Britton said that each agency was sent a letter with the estimated amount of tax loss
and responded in writing. None of them found it would be significant
N. Hanko asked if there were any other school Districts besides Cabrillo and
Pescadero/La Honda. S. Spickard said that he thought the effect on the Portola Valley
and Sequoia High School Districts would be minimal. He explained that their funding is
on an average daily attendance basis. Those districts are in a position where the State
must make up any difference if there is a drop off in the local property tax collections.
J. Cyr noted that there are very few Districts in the State of California that are not
revenue limit districts.
N. Hanko said she thought the District should develop policies on housing and how they
will deal with the question of decreasing student enrollment.
D. Little asked if the District could legally compensate agencies for any revenue loss. S.
Schectman clarified that it would depend on the situation. The District could do joint
projects if there could be benefits to the public purposes of both agencies.
M. Davey said she was delighted with the findings.
S. Schectman reported on the Draft Annexation Policy and the Draft Willing Sellers Only
Ordinance.
C. Britton said they would be releasing the EIR and appendices for public comment the
following day. He said Thomas Reid Associates would be conducting the hearings on the
coast.
Thomas Reid stated that the EIR is an EIR on the program of the coastal annexation. He
outlined the contents of the EIR as follows:
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Meeting 02-12 Page 5
1. Summary
2. Introduction
3. Project Description
4. Plan Consistency
5. Alternates
6. CEQA issues
7. References
Maps
Appendices
He recapped the CEQA process, noting that the final EIR is the goal of the CEQA
process. He talked about final EIR which he said would include a summary of oral
comments given at the public hearings and the written comments as submitted. Staff
would add their comments.
Following his report,Mr. Reid talked about his professional background.
K. Nitz asked why public comments in meetings were just summarized in the CEQA
document and not verbatim as the written comments were. T. Reid replied that CEQA
does not require a transcript. In addition people are usually more articulate when they
write. P.Miller added that by law the District does not have to have hearings on the
CEQA document. It is a voluntary action on the part of the District.
C. Woodbury talked about the schedule of hearings and the availability of documents.
She said there was a long list of agencies that received the document. She said they had
not yet been able to find a public facility in the La Honda and Pescadero areas where they
could make the document available.
C. Britton said they will try to make the document available at no cost for everyone who
wants it. They will send one to PMAC and the Mid Coast Community Council.
S. Schectman reminded them that the full Board could not meet on this issue. That
responsibility had been given to the ad hoc committee. She urged them to make sure no
more than three Board Members attend the meetings.
C. Britton noted that there will be an alternate location available in case of a larger crowd
than will fit in the Board room for the meeting of July 31.
M. Neale asked if it would be possible to put a housing policy with the EIR or the
' n d' n with the e o
annex
ation document or
in connection eminent document. C. Britton
said staff would come back with a recommendation.
regarding h increase in
fire departments e d t o
B. Smith asked if they had contacted volunteerSu E
demand for services. He talked about the availability of grant funds, and said the District
has an opportunity to go after funding from the 2002 Farm Bill.
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Meeting 02-12 Page 6
J. Escobar said he did not believe the volunteer departments were contacted,but the
agencies that oversee them were.
N. Hanko wanted it made clear that the District rangers are available to fight fires.
L. Hassett talked about his experience in the South Skyline volunteer fire department.
They found over the years that ranger staff and their vehicles were there for rescues and
fire response, and have boosted services in the area to a higher level than before the
District was there. In addition, he recalled that the District had donated equipment to a
volunteer fire department.
Mike EdnofI San Mateo County Resource Conservation District,resident of Half Moon
Bay, invited the Board to attend their Board meeting and said he hoped to work with the
Distinct. He said he estimated that $1.7 to$2 billion would be spent on conservation in
the State in the next 7 years. He talked about the fiscal problems the school system has
now including no money for busing.
V1. INFORMATIONAL REPORTS
J. Cyr participated in the Sunnyvale Art and Wine Festival. He said he was looking forward to a
hike with a Board Member at the end of the month.
L. Hassett: 1. He and staff members had a very productive meeting with the Old La Honda
Road Association. He said he wanted to make sure we maintain momentum with this and get
resolution. 2. He planned to bring the report from this meeting to the South Skyline meeting. 3.
He had a meeting with POST.
N. Hanko: 1. Bark beetles have attacked her property in Tuolumne County. She has a doctor
treating them, and he had some medicine he has been using for sudden oak death. He gave her
material to bring to st4 and she hoped they would get in touch with him.
M. Davey: 1. She thanked the experts and professionals who presented the report, as well as the
people who came over the hill to listen. She said this was the beginning of an exciting process.
N. Hanko mentioned that Mt. Sturgeon, one of the farmers,was at the meeting.
C. Britton asked that they save September 28 for the Duvoneck Humanitarian Awards event.
VIEL ADJOURNMENT
At 9:22 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
Claims No. 02-10
Meeting 02-12
June 12, 2002
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
3867 850.00 Aaron's Septic Tank Service Sanitation Services
3868 271.63 Accent&Artech Lamination Supplies
3869 820.91 Acme&Sons Sanitation Sanitation Services
3870 145.78 ADT Security Services Burglar Alarm Service
3871 2,443.70 Allied Auto Works Vehicle Service and Repairs
3872 187.80 AnieriGas Propane
3873 6,076.38 Andy's Roofing Company, Inc. Red Barn Roof Replacement
3874 56.23 AT&T Telephone Service
3875 1,177.39 AT&T Wireless Cellular Phones&Service
3876 195.00 Bankosh, Michael Reimbursement-Tuition
3877 13,935.98 Barg Coffin Lewis&Trapp Legal Services-Guadalupe Watershed
3878 138.80 Barron Park Supply Co., Inc. Plumbing Supplies
3879 824.53 Big Creek Lumber Fencing Materials
3880 75.78 Brim Tractor Company, Inc. Tractor Accessories
3881 244.98 Browning-Ferries Industries Refuse Services
3882 18,000.00 California JPIA General Liability Insurance-Primary Deposit
3883 111.58 California Water Service Company Water Service
3884 300.00 CARPOSA Agency Membership Dues
3885 151.86 Champion Chemical Field Supplies
3886 87.50 *1 City of Half Moon Bay Room Reservation-Annexation Meeting
3887 50.00 City of Palo Alto Revenue Collections 2 Parking Citation Hearings
3888 346.40 Cole Supply Co., Inc. Sanitation Services
3889 461.72 Costco Supplies
3890 103.00 Cougar Couriers Document Courier Service
3891 317.50 County of Santa Clara Dep. Of Env. Health Permits- Hazardous Material
3892 88.00 County of Santa Clara Fiscal Services Finger Print Services
3893 133.96 Cuzick, Elaina Reimbursement- Photo Prints-Red Barn
3894 3,619.01 *2 Dell Account Computer Equipment
3895 40.88 Dickey, John Reimbursement- Mileage
3896 150.00 Done Right, Inc. Roof Inspection
3897 798.89 Emergency Vehicle Systems Equipment Repairs
3898 25.00 Environmental Volunteers Membership Dues
3899 49.09 Federal Express Express Mailing
3900 3,933.84 *3 First Bankcard t156.78-bocat Business M"ling Expen
669.62-Local Business Meeting Expense
t449.42-eonipatc, Sappfieshkcccssoties
1807.98-Computer Supplies/Accessories
487.65-Field Equipment
745.99-Conference Expense
222.60-Printing&Copying
3901 169.09 Foster Brothers Keys&Locks
3902 597.96 Gardenland Power Equipment Field Supplies& Equipment
3903 50.00 Gehrer, Dick Docent Training
3904 291.60 Goodco Press, Inc. Printing Services
3905 159.93 Grainger, Inc. Uniform Expense
3906 1,422.18 Green Waste Recovery, Inc. Garbage Service
3907 58.38 GreenInfo Network GIS Resource Data-San Mateo Coast
3908 29.93 Harari-Kremer, Ruthie Reimbursement-Mileage
3909 19.46 Howard,Kelly Reimbursement- Uniform
Page 1
Claims No. 02-10
Meeting 02-12
June 12,2002
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
3913 23,928.82 Lasher Auto Center Vehicle Purchase-Dodge Durango
3914 300.00 Law Enforcement Psychological Services Psychological Assessment-Recruitment
3915 1,521.00 Liebert Cassidy Whitmore Legal Services
3916 960.00 LM Construction Structural Repair-Red Barn
3917 42,037.64 Locus Technologies Legal Services-Guadalupe River Watershed
3918 114.64 Los Altos Garbage Co. Refuse Services
3919 1,000.00 Maaco Vehicle Repairs
3920 150.00 *5 McCutchen Environmental Forum Registration
3921 280.61 MCI Long Distance Telephone Service
3922 1,189.23 MetroMobile Communications Radio Repairs&Maintenance
3923 147.23 Millbrae Lumber Co. Supplies-Tafoni Project
3924 33.34 Northern Energy Propane Service
3925 358.72 Ocean Shores Company Equipment-Right Angle Drill
3926 39.22 Office Helper Office Supplies
3927 1,031.53 Orchard Supply Hardware Field Equipment&Supplies
3928 505.77 Pacific Bell Telephone Service
3929 30.00 *6 Peninsula Celebration Assoc. Event Booth Registration Fee
3930 265.44 Peninsula Digital Imaging Maps&Color Test Print
3931 2,576.39 Peninsula Transmission Service, Inc. Vehicle Repairs
3932 63.87 Phillips, Warren Reimbursement- Uniform
3933 763.27 PIP Printing Newsletter&Map Printing
3934 3,000.00 Reserve Account Postage-Postage Meter
3935 243.57 Roberts&Brune Co. Bollards- La Honda Residence Propane
3936 102.55 Roessler, Cindy Reimbursement- Books for Field Offices
3937 2,595.54 Roy's Repair Service Vehicle Repairs&Service
3938 70.62 RV Cloud Plumbing Supplies
3939 168.87 Safety Kleen Oil Recycling
3940 3,356.00 Safway Steel Products Inc. Red Barn Exterior Scaffold
3941 51,93 San Mateo County Times Subscription
3942 3,009.00 Seever, Richard Pig Control Services
3943 239.00 Sherwin Williams Paint&Supplies for Red Barn
3944 209.60 Skyline County Water District Water Service
3945 496.87 Soma Ergonomics, Inc. Office Furniture
3946 87.60 Sommer, Sandy Reimbursement-Mileage
3947 58.97 Specialty Truck Parts, Inc. Vehicle Parts
3948 97.43 Summit Uniforms Uniform Expense
3949 64.00 Terminix Pest Control
3950 53.64 Tex Shoemaker&Son, Inc. Cellular Phone Accessories
3951 2,071.50 Timothy C. Best, CEG Consulting Services -Road Assessment/ECDM
3952 127.46 Tony&Albas Pizza Local Business Meeting Expense
3953 383.77 Tooland, Inc. Field Equipment&Supplies
3954 42.06 Union 76 Fuel Expense
3955 1,402.03 United Rentals, Inc. Equipment Rental
3956 51.28 Verizon Pager Service
3957 99.64 Vu, Douglas Reimbursement-Conference Expense
3958 113.88 Welaratna, Sumudu Reimbursement-Mileage
3959 34.30 West Coast Aggregates, Inc. Base Rock for La Honda Creek Preserve
3960 100.19 Williams, Mike Reimbursement- Mileage
3961 6W.00 Wolfe, Roberta Recording Services
III
Page 2
Claims No. 02-10
Meeting 02-12
June 12, 2002
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
3959 34.30 West Coast Aggregates, Inc. Base Rock for La Honda Creek Preserve
3960 100.19 Williams, Mike Reimbursement-Mileage
3961 600.00 Wolfe, Roberta Recording Services
3962 91.50 Woods, Del Reimbursement-Conference Expense
3963 200.00 Woodside&Patrol Private Patrol Patrol Services-Windy Hill
3964R 1,319.36 Los Altos Garbage Co. Refuse Services
396SR 259.77 Home Depot, Inc. Field Supplies&Equipment
3966R 322.08 Petty Cash Local Business Meeting, Office Supplies, Field
Supplies, Vehicle Mileage
3967R 33,259.82 Folsom Lake Ford Vehicle Purchase- Ford F550
Total 190,903.84
*1 Urgent Check Issued 5/28/02.
*2 Urgent Check Issued 5/29/02.
*3 Urgent Check Issued 6/03/02.
*4 Urgent Check Issued 5/28/02.
*5 Urgent Check Issued 6/6/02.
*6 Urgent Check Issued 5/22/02.
Page 3
Regional Open S, ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-14
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
June 26, 2002
MINUTES
SPECIAL MEETING
L ROLL CALL
President Deane Little called the meeting to order at 5:30 p.m.
Members Present: Jed Cyr,Mary Davey,Nonette Hanko,Larry Hassett,Ken
Nitz, Pete Siemens, and Deane Little
Members Absent: None
Staff Present: Craig Britton, Sue Schectman, Sally Thielfoldt, Cindy Roessler,
Matt Freeman, Cathy Woodbury, Stephanie Jensen, Ana Ruiz, Lisa Zadek, Elaina
Cuzak, John Maciel, and John Escobar
IL BOARD BUSINESS
Agenda Item 1 -Board Workshop to Discuss the Resource Management Five-
Year Strategic Plan.
The Board concluded the Special Meeting at 7:00 p.m.
REGULAR MEETING
M. D. Little called the Regular Meeting to order at 7:34 p.m.
Additional Staff Present: Thomas Fischer, Mike Williams, John Cahill, Del
Woods, and Ruthie Harari-Kremer
IV. ORAL COMMUNICATIONS—There were none.
V. ADOPTION OF AGENDA
Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens
seconded and the motion passed 7 to 0.
VL ADOPTION OF CONSENT CALENDAR
330 Distel Circle * Los Altos, CA 94022-1404 # Phone:650-691-1200
Fax:650-691-0485 # E-mail:mrosd@openspace.org - Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz - General Manager:L.Craig Britton
Meeting 02-14 Page 2
N. Hanko removed Agenda Item 5, Calling of District Elections in Wards 1. 2. 5
and 6 and Requests for Election Consolidation Services from Santa Clara. San
Mateo and Santa Cruz Counties, Adopt the Attached Resolution of the Board of
Directors of the Mid peninsula Regional Qpen Space District Calling an Election
and Requesting Election Consolidation Services in Santa Clara County. Wards 1.
2. and 5. Adopt the Attached Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Calling an Election and Requesting
Election Consolidation Services in San Mateo County. Wards 5. and 6. Adopt the
Attached Resolution of the Board of Directors of the Midgeninsula Regional
Open Space District Calling an Election and Requesting Election Consolidation
Services in Santa Cruz County, Ward 2. Reconfirm Section 2.12 of Your Rule of
Procedure Regarding a Maximum of 200 Words per Candidate Statement and
Payment of Candidate's Statements in Those Wards Where Two or More
Candidates Have Qualified to Ap
pear Wear on the Ballot, Adopt the Attached
Resolution of the Board of Directors of the Midj2eninsula Regional Open Space
District Authorizing Not Listing AW Unopposed Candidate for Election on the
November 5. 2002 Ballots of Santa Clara, San Mateo and Santa Cruz Counties.
K. Nitz removed Agenda Item 6,Adopt the Attached Resolution Approving the
Participation of District Volunteers in the California Joint Power's Insurance
Authority's Self Insurance and Loss Pooling Program of Workers' Compensation
Insurance and Rescind Resolution No. 02-04.
Staff noted that Claim 3984 should have been starred on the Claims list.
Motion: M. Davey moved that the Board adopt the Consent Calendar,
including the minutes of the Regular Meeting of May 22, 2002,
and the Special Meeting of May 29, 2002; Agenda Item 4,
Approval of the Notice of Completion of Contract for Painting o
the Red Barn Located in La Honda Creek Open Space Preserve,
Authorize the President of the Board, or Other A1212roj2riate Office,
to Execute the Attached Notice of Completion and Acceptance o
Work for the Lead Based Paint-Stabilization. Minor Dry Rot
Re --.
Rairs, and Painting of the Red Barn; Agenda Item 7,Approve
Appointment of Director Larry Hassett to Represent the
Mid,peninsula Regional Qpen Space District on the Policy
Advisory Committee for the City/County Association o
Governments of San Mateo County for the 2020 Peninsula
Gateway Corridor Study; Agenda Item 8, Ap
prove Cancellation
of the July 10, 2002 Regular Meeting of the Board of Directors and
Schedule a Special Meeting on Wednesday.July 31, 2002; and
Revised Claims 02-11. L. Hassett seconded the motion. The
motion passed 7 to 0.
Meeting 02-14 Page 3
VIL BOARD BUSINESS
A. Agenda Item No. 1 —Approval of the Purchase Agreement and
Settlement Agreement and Mutual General Release Agreement in the
Matter of Midpeninsula Regional Open Space District v. Paulin, and
Corresponding Addition of the Paulin Property to La Honda Creek 012e
Space Preserve, Determine that the Recommended Actions are
Categorically Exempt from the California Environmental Quality Act
(CEQA) as Set out in This Report; Adopt the Attached Resolution
Approving the Agreement d Mutual General Release
e Settlement Agr an
Agreement and Authorizing the Execution of the Attached Purchase
Agreement for the Paulin Property as an Addition to the La Honda Creek
Q12en Space Preserve, Tentatively Adopt the Preliminga Use and
Management Plan Recommendations Contained in This Roort, Including
Naming the Property as an Addition to the La Honda Creek Q12en Space
Preserve•, Indicate Your Intention to Dedicate the Property as Public Open
Space—(Report R-02-79).
T. Fischer presented the staff report including a map and photographs of
the property.
K. Nitz asked T. Fischer to elaborate on site safety. T. Fischer said the
expectation is that if the District decides to purchase the property, there is
an agreement with the resident that he and his family can stay until August
22. At that time, the Seller is supposed to be moved with all his personal
property. T. Fischer said staff expects there are things that need to be
fixed, such as the well/pump in La Honda Creek that might pose a hazard,
and electrical cables that are down and need to be removed.
Regarding the hillside failure, T. Fischer said staff does not know if that
was caused by the bulldozing. Staff needs to look into it further. The
damage might have been from overflow from a large redwood tank on the
hillside. He said the District will not receive money to fix this situation;
this purchase is on an as-is basis.
S. Schectman said the District filed a lawsuit against the current owners of
the Paulin property as the result of extensive illegal grading. Staff has not
yet determined the exact extent of restoration that will be needed. A
preliminary estimate was that it could be as high as $200,000. The
purchase of the property will result in dismissal of the litigation. That was
the mutually acceptable resolution of the lawsuit that the District filed
against the Paulins. One of the terms and conditions of this acquisition is
that the District be any cost of restoration and dismiss the litigation.
C. Britton responded that when staff looked at the value of property they
tried to estimate the high and low value of the restoration cost and felt that
even with the additional cost the purchase price would still be within
Meeting 02-14 Page 4
market value. He said staff was comfortable with the fact that there will
be enough funds for the District to do a reasonable repair.
T. Fischer said that Weeks Road also serves a District rental property(the
former Bechtel residence) in additional to the Paulin properties. He said
it is an all-weather road and needs some fixing. The District is responsible
for that. Staff uses the road for patrol and maintenance.
C. Britton clarified that the segment of road between Skyline and the edge
of the preserve is an easement across private property.
Hertha Harrington, 78 Morse Lane, Woodside, referred to a letter she sent
to the Board. She said they were very happy that the District is acquiring
this property. They have been worried that there would be nothing left
standing. She said this is a very beautiful property. She said access from
Skyline goes across their property, and they will never agree to the public
having access. They are concerned about safety and security among other
things. She said C. Britton was involved in the lawsuit that took 5 years to
settle when the District bought the property from the Dyers.
S. Schectman said that there was very complex litigation in which the
landowners in the area sued each other. There was a stipulated judgment
and cross easements were granted. She said the District has an easement
for patrol,maintenance, and emergency purposes. As stated in the staff
report, there is no intent to use Weeks Road for any other purpose. She
assured Ms. Harrington that the Paulin easement would not be used except
in strict compliance with the terms of the stipulated judgment.
K. Nitz asked if there was a way to go around the property. C. Britton
said users could avoid the Harrington property by encroaching into land
the District bought from Bechtel, but users could not avoid going across
the Weeks property which is also private property. More importantly, he
said staff had done exhaustive studies in the area. Because of the
steepness of the driveway it is very hard to enter and exit Skyline, so he
could not see that from a use and management standpoint where staff
could recommend an appropriate place to invite the public. The same
problem would apply to a trail.
John Landr6, 16990 Skyline Boulevard, Woodside, said he would miss
Jack Paulin as a neighbor. He said the District instills fear in them with
the methods it used, and as a consequence he wrote an email. C. Britton
called in response and he wrote another letter. He said the essence is that
he would not want to try to reverse the decision to buy the Paulin property
but feel that the District's suit was clearly brought in order to buy the
property, not to undo damage that Paulin did to District property. He
considered this unethical.
Meeting 02-14 Page 5
S. Schectman said she regretted that the speaker had been misinformed
about the facts. The Board determined to file the lawsuit solely due to the
extensive damage that occurred on the property. Second, the proposal to
resolve the lawsuit by means of acquiring the Paulin property was a
proposal made by the Paulins to the District. Third, the Paulins had freely
and voluntarily given the District the right of first refusal to purchase in
any event.
J. Landr6 said the Paulins suggested settlement because they could not
afford to fight the lawsuit. He said it left them with a bitter feeling and
desire not to have anything further to do with the District.
D. Little said he had seen the District involved in a number of lawsuits
with neighboring property owners in cases where damage or
encroachment occurred. He said there was never any intention then, nor
was there in this case, to acquire the property by virtue of those suits.
Mr. Landr6 asked why the District did not call before they sued.
D. Little replied that decisions about legal process are made by District
staff and he was sure staff did the right thing.
Motion: M. Davey moved that the Board determine that the
recommended actions are categorically exempt from the
California Environmental Quality Act(CEQA) as set out in
the staff report; adopt Resolution No. 02-19, Resolution of
the Board of Directors of the Midpeninsula Regional Open
Space District Authorizing Approval of Settlement
Agreement and Mutual General Release, Approval of the
Purchase Agreement and Authorizing Officer to Execute
Certificates of Acceptance of Grant Deed to District and
Quitclaims to District and Authorizing General Manager to
Execute Any and All Other Documents Necessary or
Appropriate to Closing of the Transaction(La Honda Creek
Open Space Preserve—Lands of Paulin); tentatively adopt
the Preliminary Use and Management Plan
recommendations contained in the report, including naming
the property as an addition to the La Honda Creek Open
Space Preserve; and indicate their intention to dedicate the
property as public open space. N. Hanko seconded the
motion. The motion passed 6 to 1. Dir. Nitz voted no,
stating that he thought the District should have continued
with the lawsuit.
M. Davey spoke to the issue of integrity of the District. She said she was
saddened that Mr. Landr6 felt that way, and it is not the truth. She hoped
he would have an open mind to the facts as stated by staff and counsel.
Meeting 02-14 Page 6
D. Little said he found the comments offensive.
VIII. PLEDGE OF ALLEGIANCE
C. Britton announced that customarily the Board recites the Pledge at the Board
meeting closest to July 4.
The Pledge of Allegiance was led by Boy Scout Troop#535 of Saratoga,who
then introduced themselves.
VII. BOARD BUSINESS (continued)
B. Agenda Item No. 2 -Proposed Property Management Agreement with
Peninsula Open Space Trust for the Former Gottsligben Propedy as an
addition to Long Ridge 012en Space Preserve, Determine that the
Recommended Actions are Categorically Exempt from the California
Environmental Quality Act(CEQA) as Set out in This Report: Authorize
the General Manager to Sign the Attached Lease and Management
Agreement with Peninsula Oven Space Trust and, Subject to Approval by
the General Manner or General Counsel. to Ap
prove Minor Revisions
Which do not Substantially Change any Material Term of the Agreement:
Tentatively Adopt the Preliminary Use and Management Plan
Recommendations Contained in this Retort—(Report R-02-83).
D. Woods presented the staff report, and noted that the property is outside
District boundaries but within its sphere of influence. He showed the
property on a map and presented pictures taken of the property. He said
this is a management agreement, the District is not acquiring the land at
this time, although it might in the future.
D. Woods referred to a letter from James and Judith Sencenbaugh who
live directly to the north of the property and whose property abuts the
east/west boundary. The letter stated that it is not known exactly where
the property line is located. It also provides information about the
property including abandoned vehicles and abandoned wells. The District
will ask them to help staff locate the vehicles and wells, and, if need be,
the District will remove or secure them. He said he would like to add a
section to the preliminary use and management recommendations about
on-site cleanup that if abandoned vehicles and a well are determined to be
on the property, the vehicles will be removed and the well secured.
D. Woods said the only other recommendation is the road maintenance
agreement. He said the site will remain closed to the public. It is too early
to try to determine if there would be trails in this area.
Meeting 02-14 Page 7
C. Britton provided background information as to why the District would
agree to manage the property. He said staff does not know if they will be
able to connect it to District property in the future.
N. Hanko said she always liked to acquire land where there is the
possibility for a trail, and that possibility makes this a good piece of
property.
D. Woods explained where developed properties were located. P.
Siemens wondered if the District should not have some agreement
allowing neighbors to have permit access. C. Britton said staff would
keep an eye on it. N. Hanko said the words "closed access"made her
think of a fence or something to keep people out. D. Woods assured
Board Members there was no intention to put up fencing or signs.
However, if it is left open the people who wrote the District may become
concerned because the public is coming in and using the area. This would
be a very difficult area to manage for public access. He thought it best to
use the standard approach, which is to post it, see if there are problems,
and if there are, perhaps accommodate them with a permit system. L.
Hassett understood the concerns but did not think it was a problem and the
chances of it being a conflict were small. D. Woods felt the neighbors
would be happier having closed area signs posted there and not having the
public stray in from the preserve and use the area as a picnic spot.
L. Hassett repeated that he did not foresee a problem and he would let his
neighbors know the intention of the Board.
J. Escobar said that J. Maciel could pass along the Board's concerns to
Skyline field staff. He added that because Portola Heights is subdivided,
every neighbor holds an easement over the entire road system in the
subdivision. Staff considers the road system a neighborhood trail system,
so there is access through the property.
Motion: M. Davey moved that the Board determine that the
recommended actions are categorically exempt from the
California Environmental Quality Act(CEQA) as set out in
the staff report; authorize the General Manager to sign the
Lease and Management Agreement with Peninsula Open
Space Trust (POST) and, subject to approval by the
General Manager and General Counsel, to approve minor
revisions which do not substantially change any material
term of the Agreement; and tentatively adopt the
Preliminary Use and Management Plan recommendations
contained in the staff report. L. Hassett seconded the
motion. The motion passed 7 to 0.
Meeting 02-14 Page 8
C. Agenda Item No. 3—Accept and Comment on the Informational Report
on the La Honda Creek Watershed Vegetation Mapping Project—(Report
R-02-87).
R. Harari-Kremer briefly described methodologies that are behind
producing vegetation maps. She showed a list of classification of
vegetation types. She said the development of a detailed vegetation map
is important because the data can be used for current District projects such
as the following: 1. The vegetation and associated vegetation data of La
Honda Creek Open Space Preserve will be an important base layer in
order to support the La Honda Creek Master Plan. 2 The El Corte de
Madera Open Space Preserve vegetation map will be useful in assessing
sedimentation. 3. The Russian Ridge vegetation map can be used as a
base map for the bum projects. Other examples of projects that will
benefit from the vegetation map include a District-wide inventory of non-
native invasive plant species and creating maps of major wildlife habitat
types. She said the aerial photo was taken in late March 2000. They do
not use multi-spectral photos yet. Regarding the possibility of using
photos to diagnose sick trees, she said she would check that out. She
added that the District buys the photos, as opposed to contracting with a
photographer to take photos.
C. Britton commented on the tools currently available as compared to
when he started with the District,noting that incredible progress has been
made.
Meeting 02-14 Page 9
D. Agenda Item No. 5 - Calling of District Elections in Wards 1. 2. 5 and 6
and Requests for Election Consolidation Services from Santa Clara, San
Mateo and Santa Cruz Counties, Adopt the Attached Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District
Calling an Election and Requesting Election Consolidation Services in
Santa Clara County, Wards 1. 2. and 5. Adopt the Attached Resolution of
the Board of Directors of the Midp
eninsula Regional Open Space District
Calling an Election and Requesting Election Consolidation Services in
San Mateo County. Wards 5. and 6: Adopt the Attached Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District
Calling an Election and Requesting Election Consolidation Services in
Santa Cruz County, Ward 2; Reconfirm Section 2.12 of Your Rule of
Procedure Regarding a Maximum of 200 Words per Candidate Statement
and Payment of Candidate's Statements in Those Wards Where Two or
More Candidates Have Qualified to Appear on the Ballot: Adopt the
Attached Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Authorizing Not Listing Any Unopposed
Candidate for Election on the November 5. 2002 Ballots of Santa Clara.
San Mateo and Santa Cruz Counties—(Report R-02-70),
N. Hanko expressed concern about people picking up nomination papers
from the County and not the District. C. Britton he thought staff felt the
services of the County were good. S. Schectman agreed that from a staff
perspective they felt things went very smoothly. N. Hanko said she
planned to vote against it because it opens the door to people running who
just want to run for any office without any knowledge of the District.
Coming to the District better informs people about what the District is.
Motion: N. Hanko moved that the recommendation be amended to
state that the District would be in charge of election
material. D. Little seconded the motion.
Discussion: D. Little stated that he agreed that this was a serious issue
and could end up costing the District a great deal of money.
He thought picking up papers at the District would
encourage informed candidacies.
K. Nitz said this could make it harder for someone to run
for office.
C. Britton said he saw this as a big burden on staff and it
has gotten more complicated over the years.
Discussion followed regarding specific duties of staff if
they took over the election from the County.
Meeting 02-14 Page 10
Call theQuestion: M. Davey moved to call the question. J. Cyr
seconded the motion.
Vote: AYES: Davey, Cyr, Siemens, and Nitz
NOES: Hassett and Hanko
ABSTAIN: Little
The call for question failed as a 2/3 vote is required.
C. Britton talked about what staff would have to do. He
said they did get involved in election legal issues in the past
and thought is was best to rely on the Counties' expertise.
S. Schectman described what the District had done in
connection with elections in the past. She said the Board
needs to clarify which services they want from the County.
Call the Question: D. Little moved to call the question. N. Hanko
seconded the motion.
Vote: The call for question passed 5 to 2.
AYES: Cyr, Siemens, Little, Hassett, Hanko
NOES: Davey and Nitz
N. Hanko stated that the minimum her amendment would
ask is picking up the candidate nomination papers at the
District. She would like them to be filed here as well.
D. Little stated that the motion he seconded was to direct
staff to do the minimum level of work required to ensure
that candidates must pick up nomination papers at the
District. This would include giving information and
answering questions.
Vote on Amendment: The amendment was approved 5-2 with
Directors Nitz and Davey voting no.
Motion: P. Siemens moved that the Board adopt Resolution No. 02-
20,Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Calling an
Election and Requesting Elections Consolidated Services—
Santa Clara County; adopt Resolution No. 02-21,
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Calling an Election and
Requesting Elections Consolidated Services—Santa Cruz
County; adopt Resolution No. 02-22, Resolution of the
Board of Directors of the Midpeninsula Regional Open
Space District Calling an Election and Requesting
I
Meeting 02-14 Page 11
Elections Consolidated Services—San Mateo County;
reconfirm Section 2.12 of their Rules of Procedure
regarding a maximum of 200 words per candidate
statement and payment of candidates' statements in those
wards where two or more candidates have qualified to
appear on the ballot; and adopt Resolution No. 02-23,
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Authorizing Not Listing Any
Unopposed Candidates for Election on the November 5,
2002 Ballots of San Mateo County, Santa Clara County,
and Santa Cruz County. L. Hassett seconded the motion.
The motion passed 7 to 0.
E. Agenda Item No. 6- Adopt the Attached Resolution Approving the
Participation of District Volunteers in the California Joint Power's
Insurance Authority's Self Insurance and Loss Pooling Program of
Workers' Compensation Insurance and Rescind Resolution No. 02-04—
(Report R-02-84).
K. Nitz asked if this affected the volunteer form. C. Britton said no,this
was a cleanup on switching to the JPIA to include volunteers. K. Nitz
commented that in the future, it would be nice to have the resolution being
rescinded included in the packet.
Motion: K. Nitz moved that the Board adopt Resolution No. 02-24,
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Providing Workers'
Compensation Coverage for Certain District Volunteers
Pursuant to the Provisions of Section 3363.5 and 3361.5 of
the Labor Code. J. Cyr seconded the motion. The motion
passed 7 to 0.
IX. INFORMATIONAL REPORTS
M. Davey: 1. The VIP tour was well attended and well done by staff. 2. The
Board of Supervisors had public hearing on trails on Stanford land. They decided
to move ahead with doing an EIR on the trails proposed by staff. The EIR
probably will not come until December 2003. C. Britton commented that staff
will be watching the process of selecting the EIR consultant.
S. Schectman said staff had received the first comment on the EIR from GGNRA
and it was very positive. She recognized staff contributions from C. Woodbury
and others.
K. Nitz: 1. He talked about the item in the FYIs regarding referrals to the land
protection specialist and said he would like report next time as to what is going
on. 2. He referred to the pictures of the deck at the Tafoni Formation and the
Meeting 02-14 Page 12
vandalism there. C. Britton said the damage has been repaired, and staff will have
a ribbon cutting.
N. Hanko: 1. She talked about the Marchi family tour regarding water issues on
the coast and said it was a very informative meeting. She had received material
from Mr. Sturgeon, another farmer in San Gregorio, stating his position on a
number of issues. 2. She said the District tour on Skyline turned out to be helpful
in that a LAFCo member, Ms. Richardson, attended.
L. Hassett: 1. He congratulated staff regarding the tour. 2. He attended the
Kings Mountain Board of Directors meeting and went through the EIR and draft
service plan with them.
J. Cyr: 1. He said the VIP tour was wonderful. 2. He commented on the trip to
Monmouth County,New Jersey. He wanted the District to explore the possibility
of designating trail difficulty as Monmouth County has been doing for ten years.
P. Siemens: 1. He enjoyed the VIP tour. 2. He attended an event for
Assemblyman Simitian. He discussed the District's situation with him and said
he understands it and is working to help them out in regard to the budget.
C. Britton: 1. The FYIs included official notice from the State regarding the
award of the $50,000 grant for retrofitting Picchetti. 2. The revised Stanford
letter is in the FYIs. 3. It was determined that no one received the invitation to
the Friends of Liz Kniss event and he will let her know. He said it was important
that at least one Board Member attend these events. 4. He had the invitation for
the Committee for Green Foothills September 8 event. 5. The Hidden Villa event
is September 28. 6. He mentioned that the JPIA did driver training for staff. 7.
He followed up about Mr. Landr6. He has a long history with him and thought he
was misinformed. 8. M. Freeman and he visited the field offices and talked about
the EIR process and where we are with the coastal annexation. They will do
another presentation after staff members have a chance to look over the material.
He said they raised some good questions. 9. He passed around pictures taken at
the Monmouth County forum. 10. He passed out copies of the patrol map book
prepared by Tom Robinson, intern.
S. Schectman: 1. The Coastal Ad Hoc Committee will meet tomorrow at noon.
2. The Womiaks have agreed to a temporary restraining order.
N. Hanko referred to an article regarding sudden oak death. K. Nitz asked if we
are closing areas where we know there is sudden oak death.
S. Thielfoldt: 1. She appreciated the opportunity to go to the forum. 2. Last
week a workers compensation specialist from the JPIA visited the District. 3.
The JPIA met with staff regarding claims processing. She said they are getting a
high level of service.
Meeting 02-14 Page 13
J. Maciel: 1. He reported that they are interviewing four ranger candidates. 2.
C. Roessler is following up on the sudden oak death article. The District has been
an active member with the task force. 3. He had information regarding the
Russian Ridge controlled bum scheduled for the week of July 16.
S. Jensen: 1. September 14 is the date for the Coastal VIP tour, and October 5 is
the volunteer recognition event at the red barn from 11:00 a.m. to 3:00 p.m. 2.
They have prepared press releases regarding the Russian Ridge controlled bum
and have a fact sheet for Board Members. In addition, there were press releases
regarding opening of elections and announcement of the family fun programs. 3.
There have been five volunteer enrichments that are being received very well. 4.
Docent training ends this week, and there are 14 graduates. 5. Staff is keeping
Mt. Umunhum appropriation effort alive. 6. She talked about attendance at the
Monmouth forum. 7. Eve Dunkel had a baby girl. 8. She talked about the media
packets regarding the EIR. She thought they had educated the reporters regarding
the annexation.
J. Escobar said they are working with IMBA to co-host a volunteer trail building
event on July 20 at El Corte de Madera Open Space Preserve.
M. Davey announced that Committee for Green Foothills had its first cycling
extravaganza.
D. Little: 1. He talked about the Monmouth County event, including his kayak
dunking experience, and said the forum was a great learning experience. 2. He
announced that he might be running for Mountain View City Council but had not
made up his mind. 3. He introduced his fianc6e, Lynne Baker.
X. ADJOURNMENT
At 10:15 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
Meeting 02-14 Page 13
Mt.Urnunhum appropriation effort alive. 6. She talked about attendance at the
Monmouth forum. 7. Eve Dunkel had a baby girl. 8. She talked about the media
packets regarding the EIR. She thought they had educated the reporters regarding
the annexation.
I Escobar said they are working with RVIBA to co-host a volunteer trail building
event on July 20 at El Corte de Madera Open Space Preserve.
M. Davey announced that Committee for Green Foothills had its first cycling
extravaganza.
D. Little: 1. He talked about the Monmouth County event, including his kayak
dunking experience, and said the forum was a great learning experience. 2. He
announced that he might be running for Mountain View City Council but had not
made up his mind. 3. He introduced his fianc6e, Lynne Baker.
X. ADJOURNMENT
At 10:15 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
Claims No. 02-11
Meeting 02-14
June 26, 2002
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
3968 11,107.00 2M Associates San Mateo Coastal Annexation
3969 325.00 Aaron's Septic Tank Service Sanitation Services
3970 1,149.91 Acme&Sons Sanitation Sanitation Services
3971 527.29 Allied Auto Works Vehicle Service and Repairs
3972 172.41 AT&T Telephone Service
3973 331.65 AT&T Wireless Cellular Phones&Service
3974 3,162.00 Barg Coffin Lewis&Trapp Legal Services -Guadalupe Watershed
3975 333.23 Bicycle Outfitter Bicycle Tools& Parts
3976 150.00 Bowerman Electric Electrical Repairs-Skyline Rental
3977 426.60 Brian J. Hayman Property Damage Claim
3978 50.00 *1 California Society of Municipal Finance Officers Training&Seminar
3979 233.61 California Water Service Company Water Service
3980 30.06 Cascade Fire Equipment Company Field Supplies
3981 285.00 Cellotape Inc. Jr. Ranger Strickers
3982 36,204.77 Citation Press Printing- Annual Report&Trail Brochures
3983 3,038.10 *2 Copy Shop Copying/Binding-DEIR& FEIR
3984 21,493.59 Crystal Springs Painting Co., Inc. Red Barn Preparation and Painting
3985 135.34 Cupertino Bike Shop Bicycle Repair&Supplies
3986 601.68 Custom Alignment Vehicle Repairs
3987 90.10 Emergency Vehicle Systems Equipment Repairs
3988 308.54 Forestry Suppliers, Inc. Field Supplies
3989 292.02 Foster Brothers Keys&Locks
3990 19,598.55 Gilpin Geosciences, Inc. Consulting Services- Grading Restoration-FRO
3991 498.00 Green Waste Recovery, Inc. Garbage Service
3992 972.15 Guy Plumbing&Heating, Inc. Water Heater-Rental Unit-Property Management
3993 39.00 Half Moon Bay Review Annual Subscription
3994 380.00 *3 Half Moon Bay Review Advertisement- Public Hearing
3995 5,323.19 Hertz Equipment Rental Equipment Rental and Delivery Fee
3996 142.24 Honda Peninsula Field Supplies
3997 20.00 Institute For Local Self Government Farmland Protection Action Guide Publication
3998 1,926.00 Jacaby Engineering Consulting Services-El Corte de Madera
3999 13,949.53 Jacaby Engineering Consulting Services-Virginia Mill Project
4000 157.00 Jensen, Stephanie Reimbursement-Conference
4001 5,686.05 Kevin Emery Builder Property Management-Rental Repairs
4002 450.00 Killroy Pest Control, Inc. Pest Control
4003 195.09 Kinko's Printing Services
4004 305.33 Lab Safety Supply Field Supplies
4005 209.20 MCI Long Distance Telephone Service
4006 50.00 Merwin Mace Acquisition Consultant
4007 925.30 MetroMobile Communications Radio Repairs&Maintenance
4008 2,119.75 Milstone Geotechnical Consulting Services-Windy Hill
4009 120.00 National Glass Tractor Glass Repairs
4010 1,528.35 *4 Office Depot Office Supplies
4011 2,000,000.00 *** Old Republic Title Company Paulin Acquisition
4012 200.00 On-Site Health&Safety Training-Substance Abuse Awareness
4013 386.27 Overhead Door Repair- FRO Shop
4014 1,589.71 Pacific Bell Telephone Service
4015 4,826.26 Panko Architects Architectural Service- FRO Shop Facility
4016 63.87 Paterson, Loro Reimbursement-Uniform Expense
Page 1
f
Claims No. 02-11
Meeting 02-14
Jun
e 26 2002
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
4017 312.00 Peninsula Air Conditioning, Inc. HVAC Repair-Distel Circle-Acquisition Office
4018 760.33 Pine Cone Lumber Siding Material for Red Barn Repair
4019 1,253.87 PIP Printing Fact Sheet& Coloring Book Brochure
4020' 255.72 Pitney Bowes Credit Corporation Postage Machine Lease
4021 300.00 Portola Park Heights Property Owners' Assoc. 2002 Road Dues
4022 9.14 Precise Mailing Mailing-'02 Annual Report&Outdoor Activity
4023 2,067.00 *5 Precise Mailing Postage
4024 127.22 Pringle Tractor Company Tractor Repairs
4025 36.13 Rayne Water Conditioner-Rental Unit
4026 272.75 Redwood Trading Post Uniforms
4027 3,191.42 Rick Skierka Survey for Coastal Annexation
4028 113.27 Roberts Hardware Field Supplies&Equipment
4029 72.31 Roessler, Cindy Reimbursement-Mileage
4030 2,046.05 Roy's Repair Service Vehicle Repairs&Service
4031 77.00 Ruiz, Ana Reimbursement-Conference: Env. Permitting
4032 99.22 RV Cloud Plumbing Supplies
4033 40.58 San Jose Mercury News Subscription
4034 369.00 San Jose Water Company Water Service
4035 474.81 *6 Serendipity Land Yachts, LTD Rental Bus for Tour-San Mateo
4036 736.20 Shell Oil Fuel
4037 362.85 Sherwin Williams Paint&Supplies for Red Barn
4038 101.30 Sideman&Bancroft LLP Legal Services
4039 121.24 Silacci's Feed Barn, Inc. Trail Gates
4040 60.35 *7 Sonia's Deli Local Business Meeting Expense
4041 85.00 Speedy Auto&Window Glass Install Tractor Glass
4042 109.50 Statcomm, Inc. Trail Sign
4043 1,386.14 Tadco Supply Janitorial Supplies
4044 64.00 Terminix Pest Control
4045 256.18 Therma Corp. HVAC Repair
4046 130.30 Thielfoldt,Sally Reimbursement-Mileage
4047 45.59 Tony&Alba's Pizza Local Business Meeting Expense
4048 2,000.00 Weintraub, David District Book Authorship
4049 325.16 West Group Legal Books
4050 600.00 Wolfe, Roberta Recording Services
4051 315.00 Woods, Del Reimbursement-Quarterly Mileage
Total 2,160,685.37
*1 Urgent Check Issued 6/14/02
*2 Urgent Check Issued 6/12/01
*3 Urgent Check Issued 6/18/00
*4 Urgent Check Issued 6/14/01
*5 Urgent Check Issued 6/19/02
*6 Urgent Check Issued 6/13/03
*7 Urgent Check Issued 6/17/04
*** In the event Agenda Item#1 is not approved, this claim will not be processed.
Page 2
Regional Open Si ce
I
I -91
Meeting 02-15 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
July 24, 2002
AGENDA ITEM 1
AGENDA ITEM
Proposed Addition of County of Santa Clara (Hacienda P k Prop ) to the Mt. Umunhum
Area of Sierra Azul Open Space Preserve
GENERAL MANAGER'S RECOMMEN IONS
1. Determine that the recommended actions as set out in this report are categorically
exempt from the California Environmental Quality Act.
2. Adopt the attached resolution accepting the conveyance of the County of Santa Clara
(Hacienda Park) property.
3. Tentatively adopt the Preliminary Use and Management Plan recommendations
contained in this report, including naming the property as an addition to the Mt.
Umunhum area of Sierra Azul Open Space Preserve.
4. Indicate your intention to dedicate the property as public open space.
DISCUSSION
Over the years, the County of Santa Clara has been acquiring "paper" lots in the Hacienda
Park Subdivision through the tax delinquency process. No other public agency lands were
located in this area until the District acquired adjacent lands as part of the Mt. Umunhum area
of the Sierra Azul Open Space Preserve. The County owns ninety percent of the lots in the
subdivision, totaling approximately 139.7 acres out of the 185 acre subdivision. Because the
subdivision is bordered by District land to the north, south, and west, the County has agreed to
convey its property to the District, in order for it to become a permanent addition to the Sierra
Azul Open Space Preserve.
DESCRIPTION (see attached map)
The Hacienda Park subdivision was filed in 1909, but never developed because of its steep and
inaccessible terrain. Current District ownership in the subdivision totals approximately 6.31
acres. The District has acquired these "paper" lots through gifts in past years (see Reports R-
00-104 August 9, 2000; R-00-58, May 10 2000; and R-94-128, December 14, 1994). In
addition, Peninsula Open Space Trust (POST) received a gift of 33.85 acres in this subdivision
which includes most of the major drainages and springs which flow through the subdivision
into Alamitos Creek. The District manages the POST property under a Board approved lease
and property management agreement (see Report 02-10, May 22, 2002). The combined
330 Distel Circle + Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org #V;fl
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
R-02-91 Page 2
ownership of the County, POST, and the District properties total approximately 180 acres.
The remaining lots in the subdivision are owned by approximately thirty private property
owners. It is anticipated that roughly half of these remaining "paper" lots will become
available through tax sale in the future.
The Hacienda Park subdivision is located south of Twin Creeks in the Alamitos and Herbert
Creek watersheds. The property includes the west facing upper hillsides of the Alamitos
Creek watershed which are relatively undisturbed and pristine and are easily seen from Bald
Mountain and Mt. Umunhum Road. The creek canyon and drainages are densely forested with
Douglas firs and bay laurels giving way to the oak scrub and steep chaparral covered slopes of
the upper hillsides. The property is bordered by District land to the north, south-west, and
west, and by private property to the east and south-east. Views of Mt. Umunhum, Bald
Mountain, and Almaden Reservoir are possible from selected locations in the subdivision.
Elevations range from 900 feet near Alamitos Creek to a high point of 2,173 feet along the
ridgeline on the eastern boundary. An existing fire road along the eastern boundary could
provide a valuable trail in the future. The property is a desirable addition to the Preserve
because it protects valuable scenic, wildlife, and watershed resources.
USE AND MANAGEMENT PLAN
Planning Considerations
These properties are located in an unincorporated area of Santa Clara County near the
southerly extent of the District Sphere of Influence. Adjacent property is rated as having
moderate to high composite open space value in the District's Open Space Master Plan. The
District's Regional Open Space Study shows a regional trail corridor running from north to
south through this "paper" subdivision. These properties are important in terms of protection
of the viewshed, wildlife, and watershed resources and potential low-intensity outdoor
recreation. The District will assume ownership responsibility for the Hacienda Park parcels
being conveyed from Santa Clara County.
Phase I Environmental Site Assessment
Locus Technologies conducted a Phase I Environmental Site Assessment during September
2001. The purpose of Phase I assessments is to identify the presence, or likely presence, of
any hazardous substances or petroleum products under conditions indicating existing release,
past release, or threat of release into the ground, groundwater, or surface of the property. The
process includes site inspections, review of public records, and interviews with persons
familiar with the site. Michael Cox, a geologist having a high level of expertise and
knowledge of mining activities in and around Almaden Quicksilver County Park, provided a
detailed mining assessment to Locus Technologies.
The results of the investigation indicated that there are no signs of a current release or potential
threat of release of hazardous materials or waste on the property. A search of the databases of
the United States Environmental Protection Agency (EPA) and California Environmental
R-02-91 Page 3
Protection Agency indicated that there are no identified or likely-hazardous waste materials on
or near the property. A review of historic aerials and topographic maps did not depict
conditions or the presence of structures or facilities that would suggest the presence of any
potential hazardous materials. The Regional Water Quality Water Board and Santa Clara
Valley Water District confirmed that there were no records of contaminated water on site.
According to the 2001 Michael Cox Report, confirmed by Locus Technologies, there are no
signs of mercury mining activities on or near the property.
Preliminary Use and Management Plan Recommendations
Name: Name the properties as additions to the Mt. Umunhum area of Sierra Azul Open Space
Preserve.
Signs: Install preserve boundary signs where appropriate.
Improvements: Install gate along northern boundary at fire road.
Public Safety Review: There are no known hazards.
Site Emphasis Designation: Conservation Management Unit (CMU); limited public access at
this time.
Dedication: Indicate your intention to dedicate the properties as public open space at this time.
CEOA DETERMINATION
Project Description
The project consists of the conveyance of approximately 139.7 acres of property as an addition
to the Mt. Umunhum area of Sierra Azul Open Space Preserve. The conveyance document
will include provisions to preserve the property in a natural condition as open space with low-
intensity recreation potential.
It has been concluded that this project will not have a significant effect on the environment. It
is categorically exempt from CEQA (California Environmental Quality Act) under Article 19,
Sections 15316, 15317, 15325, and 15061 as follows:
Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural
condition and the management plan proposes to keep the area in a natural condition.
Section 15317 exempts the acceptance of fee interests in order to maintain the open space
character of an area.
Section 15325 exempts transfers of ownership of interests in land in order to preserve open
R-02-91 Page 4
space.
This acquisition qualifies under all three sections. The actions proposed in the Preliminary
Use and Management Plan are also exempt under section 15061, as there is no possibility the
actions may have a significant effect on the environment.
TERMS
Although the Hacienda Park Property being conveyed to the District by the County of Santa
Clara is cost free, the deed will include provisions for the property to be maintained in a
natural condition to provide for future open space and public low-intensity recreation. The
deed also requires that the District submit any future improvement plans to the County for
review and including a reversionary clause in the unlikely event the District discontinues
public open space and low intensity recreation use of the property. The conveyance agreement
requires the District to dedicate the property for public open space purposes. When all, or
nearly all, of the lots in this subdivision are acquired by the District, this property and the rest
of the subdivision will be dedicated. The District will most likely obtain a policy of title
insurance for this transaction.
PUBLIC NOTIFICATION
Property owners of land located adjacent to or surrounding the subject property and within the
Hacienda Park "paper" subdivision have been mailed written notices of this proposed
acquisition.
Prepared by:
Michael C. Williams, Real Property Representative
Map prepared by:
Ruthie Harari-Kremer, Planning Technician
Contact person:
Michael C. Williams, Real Property Representative
RESOLUTION NO. 02-
RESOLUTION OF THE BOARD OF DIRECTORS OF
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AUTHORIZING ACCEPTANCE OF AGREEMENT BETWEEN
THE COUNTY OF SANTA CLARA AND MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT FOR CONVEYANCE
OF REAL PROPERTY, AUTHORIZING OFFICER TO
EXECUTE QUITCLAIM DEED WITH OPEN SPACE
RESTRICTIONS AND CERTIFICATE OF ACCEPTANCE OF
GRANT TO DISTRICT, AND AUTHORIZING GENERAL
MANAGER TO EXECUTE ANY AND ALL OTHER
DOCUMENTS NECESSARY OR APPROPRIATE TO
CLOSING OF THE TRANSACTION (SIERRA AZUL OPEN
SPACE PRESERVE - LANDS OF COUNTY OF SANTA
CLARA)
The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows:
Section One. The Board of Directors of Midpeninsula Regional Open Space District does
hereby accept the offer contained in that certain Agreement Between the County of Santa Clara
and Midpeninsula Regional Open Space District, a copy of which is attached hereto and by
reference made a part hereof, and authorizes the President or appropriate officer to execute the
Agreement on behalf of the District.
Section Two. The President of the Board of Directors or other appropriate officer, is
authorized to execute the Quitclaim with Open Space Restrictions on behalf of the District and
a Certificate of Acceptance for said Quitclaim Deed conveying title of the property to the
District.
Section Three. The General Manager of the District shall cause to be given appropriate notice
of acceptance to the County of Santa Clara. The General Manager and General Counsel are
further authorized to approve any technical revisions to the attached Agreement and other
transactional documents which do not involve any material change to any term of the
Agreement, which are necessary or appropriate to the closing or implementation of this
transaction.
Section Four. The General Manager of the District is authorized to expend up to $5,000 to
cover the cost of title insurance, escrow fees and other miscellaneous costs related to this
transaction.
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County of Santa Clara and Hacienda Park Parcels
Sierra Azul Open Space Preserve
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Regional Open Si ce
R-02-94 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-15
July 24, 2002
AGENDA ITEM 2
AGENDA ITEM
Consideration of Adoption of Board Policy for Public Contract Bidding, Vendor and
Professional Consultant Selection, and Purchasing of Se ices and Supplies
GENERAL MANAGER'S RECOMMENDATI
ON
Adopt the attached Public Contract Bidding, Vendor and Professional Consultant Selection, and
Purchasing Policy.
DISCUSSION
In April, 2002, the Governor signed AB 953, a bill sponsored by the District and carried by
Assemblyman Joe Simitian to expedite District public works and services contracting. As
urgency legislation, AB 953 became law upon signing. The bill was approved by the Board's
Legislative, Finance and Public Affairs Committee as well as the full Board as part of the
District's Legislative Program. (See Report R-01-04, January 10, 2001.)
The bill amended Section 5549 of the Public Resources Code to increase the dollar amount of
contracts which can be awarded by the General Manager from $10,000 to $25,000. This
amendment enables the District to expedite its contracting since such contracts can be awarded
without formal published newspaper notice, a process that can delay needed projects and
services. Subject to Board approval, the District General Manager now has the same spending
authority as is held by the General Manager of the East Bay Regional Parks District and as
included in the Sonoma County Agricultural Preservation and Open Space District.
The Assembly Bill analysis noted that the need for this legislation was also due to the increase in
the cost of public works projects over the many years since this section was last amended.
As a result of the enactment of AB 953, as well as numerous other amendments to public
contracting laws that have occurred, it is necessary to update the District's current purchasing
procedures (policy) which were adopted in 1991. The attached Policy implements AB 953
amendments and updates and revises the District's current policies to reflect current economic
realities and public contracting requirements.
OVERVIEW OF PROPOSED POLICY
Purpose
The purpose of the Policy is to insure that the District obtains quality services, supplies, material,
and labor at the lowest possible cost and that there are uniform procurement procedures for
District staff to follow. The General Manager will issue a more detailed Administrative
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org O EE
Board of Directors:Pete Siemens,Mary C. Davey,led Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
R-02-93 Page 2
Purchasing Policy in order for staff to implement the Board's Policy. This will include more
administrative details, such as proper documentation of purchasing, proper use of purchase order
forms, and the like.
Section, L Purchasing Authority
This Section describes the three levels of purchasing authority depending on the cost of the
project or contract. All contracts exceeding $25,000 require Board approval. The General
Manager may approve contracts which do not exceed that amount. The General Manager may
delegate approval to the Assistant General Manager for purchases not exceeding$15,000;to
Department Managers for amounts not exceeding $10,000; to Area Superintendents for amounts
not exceeding$5,000; and to specific staff positions,upon the recommendation of Department
Managers, for amounts not exceeding $2,500.
The following table compares the proposed purchasing limits to the limits in the 1991 Policy:
PROPOSED POLICY: 1991 POLICY:
General Manager ......................$25,IM $10000
Assistant General Manager.......... $152000 Not applicable
Department Mara ................ $102 000 $10,000
Area Superintendents.................. $5,000 $52000
Miscellaneous Staff Positions......... $2,500 $22500
Section Leaders [obsolete!Lnjn $5,000
Section 2. Solicitation of Bids
The purpose of this Section is to provide the appropriate, properly documented procedures to
insure that the District obtains competitive bids on its projects. Contracts exceeding$25,000
require formal bidding procedures following published newspaper notice. Contracts not
exceeding $25,000 still require competitive bidding, but the formality of the bidding corresponds
more directly to the amount of the contract. For example, contracts exceeding$10,000 require
written proposals from a minimum of three vendors, while contracts under$1,000 require less
formal documentation of competitive quotes. The Administrative Policy will specify the
procedures for the solicitation and documentation of bids to insure that a competitive process is
followed and that the lowest responsible bids are selected.
section 3. Eunt-im tQ Standard Purchasing Procedures
This Section lists the generally recognized exceptions to public contract bidding procedures:
emergencies, sole source materials, purchases made through participating in the joint cooperative
purchasing and bidding processes of other government agencies, and the selection of
professional services.
Section 3 (D) establishes the procedures for the selection of professional consultants who do not
fall within the"lowest bid" category. Cost is an important factor in consultant selection,but the
lowest bidder may lack the professional qualifications or expertise to complete the task required.
R-02-93 Page 3
Therefore, state law provides that,while cost is an important factor, agencies may select
consultants on the basis of competence and expertise as well.
This Section describes the selection procedure for District consultants to insure that proposals are
sought from more than one consultant(typically a minimum of three) and that appropriate
selection criteria are used.
As in the case of public works contracting, the degree of formality of the bidding corresponds to
the amount of the contract involved.
This Section also provides that annual supply or service contracts be competitively bid or that an
equivalent price comparison be conducted and documented each fiscal year.
Section 4. General Provisions
This Section includes appropriate related policies. Employees or District officials are prohibited
from a financial interest in District contracts. The Section authorizes the General Manager to
permit purchasing by credit card within the employee's purchasing authority. Purchases of
recycled products of equal cost and quality are preferred. The Section also provides that
employees are subject to discipline for violation of the Policy.
QQN=S
Adoption of the attached Policy will insure that District purchasing is conducted in accordance
with existing law,will set out clearer policies for staff to follow in purchasing, and will
implement the AB 953 amendment. Staff believes this Policy will also enable District
employees to accomplish purchasing tasks more efficiently. The adoption of an Administrative
Policy setting out the required documentation and accounting procedures will also assist in these
goals.
Prepared by:
Susan Schectman, General Counsel
Contact persons:
Susan Schectman, General Counsel
Sally Thielfoldt, Administration and Human Resources Manager
Altwhm
1. Proposed"Public Contract Bidding, Vendor and Consultant Selection and Purchasing
Policy-
2. 1991 Administrative Policy for"Bidding, Vendor Selection, and Purchasing Procedures
MIDPENIlVSULA REGIONAL OPEN SPACE RLEMM
PUBLIC CONTRACT BIDDING,VENDOR AND
PROFESSIONAL CONSULTANT SELECTION,AND PURCHASING POLICY
Eu_122se Slatemen
The purpose of this policy is to ensure that the District obtains quality services, supplies, material and
labor at the lowest possible cost, and to provide a uniform method for procurement of services and
supplies. In addition, through proper documentation, conformance to this Policy will enable the
District's constituents to know that their public funds are being spent responsibly, and potential
vendors and contractors to know that they are being treated equitably.
I. PURCHASING AUTHORITY
There are three levels of authority for purchases: Board Approval, General Manager Approval and
General Manager Delegated Approval. The maximum purchasing authority amounts refer to the
total price of an order, including tax and/or shipping, which may include more than one item and
also includes change orders and contract amendments. As used in this Policy,the term
"purchasinS7 refers collectively to contracting or procurement of services,, supplies, material or
labor, including Capital Improvements.
A. Board Approval for Purchases In Excess of$25,000
If the cost for furnishing services, supplies, materials, labor, or other valuable consideration to the
District will exceed Twenty-Five Thousand Dollars($25,000), approval from the Board of
Directors is required prior to entering into the contract.
The Board may reject all bids and re-advertise, or by a five-sevenths vote may elect to purchase
the materials or supplies in the open market,or to construct a building, structurey or improvement
using District personnel.
1. Signature
Contracts which have been approved by the Board shall be signed by the General Manager,
or in the General Manager's absence, the Assistant General Manager, unless the Board has
directed that the President sign on behalf of the District. The District Clerk shall sip all such
contracts and affix the seal of the District.
B. General Manager Approval for Purchases Not Exceeding$25,000
Pursuant to Public Resources Code 5549,the General Manager may obtain bids without
advertisement or published notice inviting bids and may authorize and execute contracts for
payment for services, supplies, material, labor, or other valuable consideration for any purpose,
including the new construction of any building, structure, or improvement, in an amount not
exceeding$25,000. Such expenditures shall be reported to the Board of Directors at its next
regular meeting, and may be reported on the Board's Claims List.
POLICY: Public Contract Bidaing
L Administrative Purchasing Policy/Procedure
The General Manager shall issue an Administrative Purchasing Policy/Procedure,which
provides appropriate guidance to staff to ensure that all District purchases are made in
accordance with this Policy and required documentation procedures are followed.
C. General Manager Delegated Approval for Purchases Not Exceeding$15,000
1. The Assistant General Manager may be authorized., in writing, by the General Manager to
approve purchases not to exceed $15,000, and when acting as the General Manager, in
his/her absence, may be delegated the General Manager's authority of$25,000.
2. The Department Managers may be authorized, in writing, by the General Manager, to
approve purchases relating to his/her area of responsibility not to exceed $10,000.
3. Area Superintendents may be authorized, in writing,by the General Manager to approve
purchases not to exceed $5,000.
4. Upon approval of the General Manager, the Department Manager may authorize, in
writing, specific staff positions to make purchases within his/her area of responsibility,
which do not exceed $2,500.
D. Construction Change Orders
Staff may issue change orders to a construction contract, provided that the aggregate of all change
orders to that contract does not exceed fifteen percent(15%)of the original contract price, and
does not exceed the total contract amount approved by the Board, General Manager or other
District employee as authorized by this Policy, including any contingency amount. Any
expenditure beyond the originally approved contract and contingency amount shall be approved
by the party authorized at that expenditure level under this Policy.
iL SOLICTTATION OF BIDS
A. Solicitation of Formal Advertised Bids for Expenditures Exceeding$25,000
When any expenditure is expected to exceed $25,000, the District shall publish a notice inviting
bids a minimum of one week prior to the time of receiving bids, in a general circulation
newspaper published in the District. This type of formal bidding process typically includes the
issuance of written plans or specifications describing the goods or services to be provided and the
receipt of written bids from the vendors involved. Solicitation of formal bids from a minimum of
three vendors is required. Following Board approval, the contract shall then be executed by the
General Manager(or the Assistant General Manager when acting as the General Manager in
his/her absence,), unless the Board President's signature is required. The Contract shall be
awarded to the lowest responsible, responsive bidder, except as otherwise provided in this Policy.
Page 2
l
i
I
II
;; I!
i
POLICY: Public Contract Bidding
B. Solicitation of Three Written Bids for Expenditures Exceeding$10,000 but Not
Exceeding$25,000
When any expenditure is expected to exceed $10,000, but not exceed $25,000,the District shall
solicit written proposals from a minimum of three(3)vendors. The General Manager's or
Assistant General Manager's approval of the contract or purchase order is required as applicable
under this Policy.
C. Solicitation of Three Verbal Quotes for Expenditures Exceeding$1,000 but Not
Exceeding$10,000
When any expenditure is are expected to ex $1,000, but not exceed $10,000,the staff member
responsible for the purchase is to solicit a minimum of three(3)verbal quotes to provide the goods
or services. Such quotes shall be documented in writing pursuant to the Administrative
Purchasing Policy/Procedure.
D. Expenditures Not Exceeding$1,000
Staff members shall obtain competitive cost information, whenever reasonably feasible, for any
District purchase even though formal cost quotations are not required for goods or services costing
$1,000 or less. This information shall be documented in writing pursuant to the Administrative
Purchasing Policy/Procedure.
III EXCEPTIONS TO STANDARD PURCHASING PROCEDURES
A. Emergency Conditions
An emergency is defined as a breakdown in machinery or equipment resulting in the inability of
the District to provide services, or a threat to public health, safety, or welfare, including, but not
limited to,threatened damage to natural resources. In the case of an emergency requiring an
immediate purchase, the General Manager may authorize the Assistant General Manager or
Department Manager or histher designee:to secure in the open market, at the lowest obtainable
price, any services, supplies, material or labor required to respond to the emergency, regardless of
the amount of the expenditure. The General Manager shall, as soon as possible, provide a full
written explanation of the circumstances to the Board.
In the case of a disaster or for civil defense, nothing contained in this Policy shall limit the
authority of the General Manager to make purchases and take such other emergency steps as are,
or may be, authorized by the Board.
B. Limited Availability/Sole Source
Occasionally, necessary supplies, material, equipment, or services are of a unique type, are of a
proprietary nature, or are otherwise of such a required and specific design or construction, or are
specifically necessary for purposes of maintaining cost effective system consistency, so as to be
available from only one source. After reasonable efforts to find alternative suppliers, the District
may dispense with the requirement of competitive bids and recommend negotiating and making
the purchase from the sole source. The basis for the sole source recommendation shall be
Page 3
POLICY: Public Contract Bidding
documented in writing and approved, in advance, by the Board for purchases exceeding$25,000,
and the General Manager or another authorized District employee, as designated in this Policy, for
purchases not exceeding$25,000.
C. Cooperative Purchasing
The District shall have the authority to join in cooperative purchasing agreements with other
public agencies, (e.g. the State of California, Santa Clara County or San Mateo County),to
purchase goods or services at a price established by that agency through a competitive bidding
process. The General Manager, or Assistant General Manager in his/her absence, may authorize
and execute such cooperative purchasing agreements.
1. Purchases Exceeding$25,000
The formal competitive bidding procedures of Section H.A. for purchases exceeding$25,000
are not required when the other public agency has secured a price through a formal,
advertised competitive bidding process. Board approval is required prior to purchase.
2. Purchases Not Exceeding$25,000
The bidding procedures of Section 11. B. for purchases not exceeding$25,000 are not
required when the other public agency has secured a price through a competitive bidding
process. Approval from the General Manager or his/her authorized designee is required prior
to purchase.
D. Professional Services
Professional consultant services are of a technical and professional nature, and, due to the nature
of the services to be provided, do not readily fall within the"low bid" competitive bidding
process. State law requires that selection of professional consultants be on the basis of
demonstrated competence and the professional qualifications necessary for the satisfactory
performance of the required services. Professional consultants should be individually selected for
a specific project or problem with the objective of selecting the most qualified consultant at a
price that is fair and reasonable. Professional services agreements shall not be split into smaller
units, nor shall contract amendments be used, for the purpose of circumvention of this Policy.
As used in this Policy,"professional service agreement" shall mean and include all professional
service agreements, which are part of or related to the same projector program for which the
consultant is being retained, and annual service agreements to provide services on an ongoing
basis in any fiscal year. This policy shall include, but not be limited to, services in the following
fields:
Engineering(for example, civil, acoustical, mechanical, electrical, structural, and traffic)
Architecture
Landscape Architecture
City and Regional Planning
Economic Analysis
Property Appraisals/Analysis
Page 4
POLICY: Public Contract Bidding
Property Acquisition
Financial Services
Data Processing Services
Project.Management
Environmental Planning and Analysis
Land Surveying
Legal Services
Personnel Consultants/Facilitators/Coaches
Recruitment Services
Safety Services
Trainers
Vehicle Repair
1. Selection Procedures for Professional Services in Excess of$25,000
When the cost for professional services is expected to be in excess of$25,000,the District
shall prepare a Request for Qualifications(RFQ)outlining the professional's qualifications,
relevant experience, ftffing and support and hourly rates as a basis for negotiating a contract
or a Request for Proposal (RFP) outlining the terms, conditions and specifications of the
services required by the District. A minimum of three(3)qualified firms or individuals shall
be invited to submit proposals.
District staff will review the proposals received,will select the most qualified firms for
interviews, and will rank the consultants based upon the following criteria:
i. Ability of the consultants to perform the specific tasks outlined in the
RFP/RFQ.
H. Qualifications of the specific individuals who will work on the project.
iii. Amount and quality of time key personnel will be involved in their
respective portions of the project.
iv. Reasonableness of the fee requested to do the work, comparability of fee
to similar services offered by other qualified consultants.
V. Demonstrated record of success by the consultant on work previously
Formed for the District or for other public agencies or enterprises.
vi. The specific method and techniques to be employed by the consultant on
the project or problem.
vii. Ability of the consultant to provide appropriate insurance in adequate
amounts, including errors and omissions if applicable.
2. Selection Procedures for Professional Services in Excess of$10,000 but Not
Exceeding$25,000
District staff shall solicit written proposals from a minimum of three(3)qualified consultants.
A formal RFP/RFQ is not required. The selection shall be based upon the criteria noted in
Section III.D.1. The General Manager or his/her authorized designee may approve the
selection and execute the agreement.
Page 5
POLICY: Public Contract Bin%..,ig
3. Selection Procedures for Professional Services in Excess of$2,500 but Not Exceeding
$10,000
District staff shall maintain current files on qualified consultants in appropriate categories.
The department shall, by telephone or letter, contact at least three(3) qualified consultants
and request them to submit a proposal either orally or in writing. Oral proposals shall be
memorialized in writing, pursuant to the Administrative Purchasing Policy/Procedure. The
selection shall be based upon the criteria noted in Section III. D.1. The authorized
Department Manager or other authorized District employee may approve the selection and
execute the agreement.
4. Renewal of Contracts with Professional Consultants
The District may, at its sole discretion, and after following required consultant selection
procedures, enter into consultant agreements which contain provisions authorizing their
extension or renewal. However, recommendations to extend or renew an existing contract
with a professional consultant should include an annual written evaluation of the work
performed by the consultant as well as a determination that the fees being charged are
comparable to similar services offered by other consultants at the time of renewal or
extension. If the total amount of the original and renewed contract in any one fiscal year does
not ex $25,000,the General Manager or his/her authorized designee may execute the
agreement. If the total amount exceeds$25,000,the request must be approved by the Board.
5. Conflict of Law
These procedures are not applicable where superseded by local, state or federal law,where
the terms of grant funding provide for the use of other consultant selection procedures,or
where the District is obligated to select consultants through the use of different procedures,
such as due to the requirements of an insurance or self-insurance program.
6. Special Circumstances
These procedures are not applicable when three(3)qualified firms or individuals are
unavailable, or if it is appropriate and in the best interest of the District under the specific
circumstances of the project at issue, to limit the number of consultants solicited. The basis
for such action shall be documented in writing and approved by the General Manager or the
Assistant General Manager in his/her absence. When Board approval is required,the
documented basis for such action shall be included in the report to the Board.
E. Open Purchase Orders for Routine and Repetitive Supplies and Services
Open purchase orders may be entered into with vendors who are expected to supply routine
services, supplies, materials or labor to the District on a regular basis throughout the fiscal year
(such as gasoline, discing, road maintenance, vehicle maintenance, printing, office supplies and
field hardware). Open purchase orders shall be closed at the conclusion of each fiscal year.
Vendors of repetitive supplies and services shall be selected through the competitive bidding
procedures set out in Section II, based upon the anticipated or budgeted cumulative cost of the
supply or service. Where competitive bidding procedures cannot feasibly be done, a comparison
Page 6
POLICY: Public Contract Bidding
of vendors' prices on representative sample items will be made and staff will provide written
documentation of the price quotations used to select the vendor with the lowest cost, pursuant to
the Administrative Purchasing Policy/Procedure. Multi-year contracts can be let only when
appropriate and necessary to secure the best pricing or assure continuity of service. An annual
review of the services and prices provided shall be documented by District staff to assure that the
vendor is meeting the District's needs and expectations and remains at a competitive price.
Whenever feasible, multi-year contracts for service or supplies shall provide that the option to
renew or extend the contract is at the District's sole discretion.
IV GENERAL PROVISIONS
A. Conflict of Interest
No District employee or official shall be financially interested, directly or indirectly, in any
purchase, contract, sale, or transaction to which the District is a party and which comes before said
official or employee for recommendation or action. Any purchase, contract, sale, or bwisaction in
which any employee or official is or becomes financially interested shall become void at the
election of the District.No employee or official shall realize any personal gain from any purchase,
contract, sale, or transaction involving the District.
B. Credit Cards
The General Manager may approve the use of District credit cards for District purchases by
authorized employees. The employee utilizing a credit card cannot exceed his/her purchasing
authority, as authorizes)in this Policy, and must follow the credit card procedures outlined in the
Administrative Purchasing Policy/Procedure.
C. Purchase of Recycled Products
District staff shall purchase recycled products whenever such products are available at equal cost
to non-recycled products and when fitness and quality are equal. When recycled products are
used, the supplier shall label the products to indicate that they contain recycled materials, and
specify the minimum percentage of recycled material in the products.
D. Violations of This Policy
Employees are subject to disciplinary action up to and including termination for violation of this
Policy.
I
Page"7
I
AP-91-1
Supersedes Administrative Policy AP-87-1
ADMINISTRATIVE POLICY
November 7 , 1991
TO: Staff
FROM: H. Grench, General Manager
APPROVED BY: M. Foster Controller
SUBJECT: Bidding, Vendor Selection, and Purchasing Procedures
Purpose:
The purpose of the bidding, vendor selection, and purchasing procedures is
to provide a sound and controlled method by which staff can procure
materials, supplies, and services for the District. Staff ' s conformance to
these guidelines will ensure that District purchases are made in accordance
with State law and Board policy and that a responsible vendor or contractor
offering the lowest price is selected to provide various services and
supplies to the District. In addition, through proper documentation,
conformance to these guidelines will enable the District' s constituents to
know that their public funds are being spent responsibly, and potential
vendors to know that they are being treated equitably.
Capital Improvements. or Purchase of Supplies and Material Costing More
Than $10 , 000 - If a contract for furnishing supplies, materials,
labor, or other valuable consideration furnished the District will
exceed ten thousand dollars ($10, 000) , approval from the Board of
Directors is required prior to going out to public bid for the
contract. The contract shall be let to the lowest responsible bidder
by the Board of Directors, after notice inviting bids is published in
a newspaper in the District at least one week before the time of
receiving bids.
All purchases (not limited to the above types) in excess of $10, 000
must be authorized in advance by the Board of Directors. This $10, 000
figure refers to the total price of an order, which may include more
than one item. The Board may reject all bids and re-advertise, or by
a five-sevenths vote may elect to purchase the materials or supplies
in the open market, or to construct a building, structure, or
improvement using District personnel .
2 . Solicitation of Formal Bids for Expenditures More Than $10 , 000 - When
any expenditure (not limited to those types listed in Paragraph 1, but
not including professional services) is expected to exceed $10, 000, it
is District policy to solicit formal bids from a minimum of three
vendors within Santa Clara and/or San Mateo Counties. This type of
formal bidding process includes the issuance of written specifications
describing the goods or non-professional services to be provided and
the receipt of written bids from the vendors involved. The $10, 000
figure refers to the total price of an order, which may include more
than one item.
If staff is unable to secure a minimum of three bids from vendors
within Santa Clara and/or San Mateo Counties, or if quotations seem
high, formal bids must be sought from vendors in outside counties in
AP-91-01 Page 2
order to obtain a total of at least three. This requirement to seek
bids outside Santa Clara and/or San Mateo Counties may be waived by
the Board of Directors or General Manager, depending on circumstancef
involved.
3a . Expenditures More than $1000 But Less Than $10, 000 - When goods or
non-professional services are expected to cost more than $1000
(excluding sales tax) but less than $10, 000, the staff member
initiating the purchase is to determine the price for which these
goods or services are offered from a minimum of two vendors if the
goods or non-professional services are expected to cost less than
$2 , 500 . If the goods or non-professional services are expected to
cost $2 , 500 or more, the staff member is to determine the price for
which these goods or non-professional services are offered from a
minimum of three different vendors. The name of each vendor, quoted
price (s) and other information associated with the order are to be
recorded on the combined Purchase Order/Purchase Authorization Form.
Orders are to be placed in accordance with Paragraph 6 below.
If more than one item isincluded in a single order or bid, the $1000
lower limit applies to the total cost of the items or services to be
procured.
If there is less than the specified number of vendors within Santa
Clara and/or San Mateo Counties that can provide the goods and
services required or if quotations seem high, staff is to contact
vendors in outside counties in order to obtain the specified number of
minimum bids required. This requirement to seek bids outside Santa
Clara and San Mateo Counties may be waived by the General Manager wh(.'-", ,-"
adequate justification is given.
All staff members are strongly urged to obtain competitive cost
information for any District purchase even though competitive cost
quotations are not required for goods or non-professional services
expected to cost less than $1000 . Competitive cost information for
items at the higher end of the $500-$999 . 99 purchase category and for
items where standard costs are not known is particularly encouraged.
3b. Ouotations for Repetitive Services and Supply Purchase More Than $1000
But Less Than $10 , 000 - Quotations for repetitive services and supply
purchases (i.e. , similar services or supplies to be provided at
different times during the year under separate orders by the same
vendor) are required to be solicited annually. If a staff member
anticipates that the District will procure more than $1000 but less
than $2 , 500 worth of services or supplies from a given vendor during a
fiscal year, two vendors are to be solicited for price quotations. If
more than $2 , 500 but less than $10, 000 worth of services or supplies
from a given vendor are anticipated to be expended during a fiscal
year, three vendors are to be solicited for price quotations. If more
than $10, 000 worth of services or supplies are anticipated to be
expended with a single vendor during a fiscal year, the planned
expenditures must be approved in advance by the General Manager.
Examples of repetitive services include, but are not limited to
printing, road grading, discing, and various maintenance contract
services. Staff members are to check with the Administrative Services
Manager if they are not certain if a particular service qualifies as a
repetitive service. When supplied, such as office supplies or field
AP-91-01
Page 3
hardware are expected to be purchased several times during the year
from the same vendor, annual documented price checks on sample items
will suffice.
The General Manager may allow, on a case by case basis, quotations for
repetitive services and supply purchases to cover a two-year period.
Program Leaders are to request in writing permission for quotations to
cover the extended period, noting the reasons the extended period
should be considered appropriate for a specific repetitive service or
supply purchase. .
4 . Interagency Agreements and Professional Services
(a) Interagency/Cooperative Agreements
(1) Purchase More than $10 , 000
The formal competitive bidding procedures of Paragraph 2 for
purchases greater than $10, 000 are not required when the
District has entered into a cooperative agreement with
another public agency (e.g. , the State of California, Santa
Clara County or San Mateo County) to purchase goods or
services at a price established by that agency through a
bidding process .
(2) Purchases More Than $1000 But Less Than $10 , 000
Staff members are not required to check the prices of more
than one vendor per paragraph 3 (a) when the District has
entered into a cooperative agreement with another public
agency to purchase the goods or services at a price
negotiated by that agency.
(b) Professional Services
Professional Services are exempt from the bidding and vendor
selection procedures outlined in Paragraphs 1, 2 , and 3 above.
Unless the vendor is under an annual contract, the professional
services of a single vendor may not be ordered more than four
times in succession without the District establishing the price
at which at least two other acceptable vendors would provide a
comparable service. If another vendor offers the same
professional services at a lower price, the staff member
authorizing the order must either order the services from the
vendor offering them at the lowest price or explain in writing on
the Purchase Authorization Form wh another vendor has been
selected. Except when the General Manager has determined that
another service is a "professional" service, professional
services are limited to planners, engineers, appraisers,
surveyors, photographers, graphic artists, professional
consultants, auditors, lawyers, and investment bankers .
A Purchase Order/Purchase Authorization Form is to be completed
for all professional services including professional services for
which a written contract or agreement is executed. The Purchase
Order does not need to be sent to the vendor if there is a
written contact detailing service fees on file.
Staff members are encouraged to use a formalized Request For
Proposal procedure when seeking quotations for a professional
service.
5 . In an emergency situation, the General Manager may waive the
.P_91_01 Page 4
requirements of Paragraph 3 , and the Board of Directors may waive the
requirements of Paragraph 2 except for the types of items listed in
Paragraph 1.
5 . Total Purchases Over $500
(a) Prior to placement of an order or an actual purchase, a combined
Purchase Order/Purchase Authorization Form is to be completed by
the appropriate staff person and issued to the vendor.
This section applies to any total purchase over $500, except
when:
(1) The purchase involves acquisition of land and requires
authorization by the Board of Directors .
(2) A District-approved credit card or charge account is used,
and materials are selected and picked up in person.
(3) The purchase has been authorized on the Board-approved
annual claims list.
(b) The Purchase Authorization portion of the Form is to be completed
and approved prior to order placement via issuance of a Purchase
Order for all purchases over $500, except under the following
circumstances:
(1) When a gasoline credit card is used. However, the receipt
from the purchase must be turned in to the Accounting
Specialist.
(2) When the purchase will be itemized on an Expense Report.
(c) After the goods or services have been received, the staff person
who initiated the Purchase order is responsible for authorizing
payment as long as the total price does not exceed the total
shown on the Purchase order.
(1) If the total due for goods and services exceed the total
shown on the Purchase Order by 50 or more, the requestor
must obtain appropriate approval signatures and explain in
writing the reason for the overrun prior to submitting the
claim for approval to appear on the claims list.
(2) OVERRUNS ON BOARD-APPROVED AMOUNTS WILL NOT BE AUTHORIZED
WITHOUT SPECIFIC AUTHORIZATION FROM THE BOARD OF DIRECTORS.
(3) If payments are to be made on the installment basis, the
requestor is to complete the Installment Payment
Authorization Form for Purchase order.
7 . Purchases Less Than $500
Staff person shall:
(a) Complete a Purchase and Payment Authorization Form.
(b) obtain appropriate approval signatures.
(c) Provide the Accounting Specialist with all appropriate
documentation, including receipts, relating to the purchase.
A Purchase Order is not required although it may be necessary for some
AP-91-01 Page 5
vendors or useful fron the District ' s point of view to document the
order.
8 . Staff Purchase Authorization
(a) $5 , 000 - $10 , 000
Program leaders nay authorize purchases not to exceed $10, 000.
(b) $2 , 500 - $4 , 999 . 99
Section leaders may authorize purchases -- for their programs
only -- not 'to exceed $4 , 999 . 99
(c) $0 - $2 , 499 . 99
Section leaders may delegate to specific members of their staff
the authority to make purchases for their respective programs up
to $2 , 499 . 99 without the specific approval of the section or
program leader.
Section and program leaders shall inform the Administrative
Services Manager in writing of the specific staff member
authorized to make purchases, and the staff person ' s purchase
authorization limit. A copy of this information shall also be
given to the Accounting Specialist.
ALL PURCHASES MUST BE CHARGED TO A SPECIFIC PROGRAM. AND TO A
SPECIFIC ACCOUNT BY AN AUTHORIZED STAFF MEMBER OF THAT PARTICULAR
PROGRAM.
All completed Purchase order/Purchase Authorization Forms are to be
turned in to the Accounting Specialist. Buyers will also provide the
Accounting Specialist with properly coded receipts/invoices for
purchases made with a Purchase Authorization form, such as monthly
telephone or utility payments. Once an invoice is received for a
purchase, the Accounting Specialist will match the invoice to the
appropriate
riate Purchase
r pp p ha Order/Purchase Authorization Form and forward the
material to the
h aPProPriate staff person
who initiated
the purchase
for payment authorization prior to placing the item on a Claims List.
All Purchase Order/Purchase Authorization Forms and associated
documentation for purchase shall be filed in the central purchasing
file.
10. Program leaders shall request in writing the Administrative services
Manager ' s approval to establish a charge account or to apply for a
credit card for District purposes . A list of all designated credit
cards and charge accounts currently approved by the Administrative
Services Manager for District use by designated employees shall be
kept on file by the Accounting Specialist.
i
11. (a) No employee shall be financially interested, directly or
indirectly in any contract, sale, or transaction to which the
' District is a party and which comes before said employee or
before the respective Program or Section Leader with which the
employee is connected for official action.
(b) Any contract, sale, or transaction in which any employee is or
becomes financially interested shall become void at the election
of the District.
-.P-91-01 Page 6
(c) No employee shall realize any personal gain from any contract,
sale, or transaction involving the District.
12 . Employees are subject to disciplinary action or may even be held
personally financially responsible for purchases made without
following the procedures herein.
Regional Open S, ce
1
R-02-92
Meeting 02-15 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
July 24, 2002
AGENDA ITEM 3
AGENDA ITEM
Authorization to Amend the Agreement with Freyer& Ladreta,Inc...to Provide Consulting Services for
Implementation of Public Access Improvements at Lo er Windy ll Open Space Preserve and Authorization to
Solicit Bids for Construction of these Public Access I prov
GENERAL MANAGER'S RECOMMEND NS
1. Determine that the recommended actions for the second Spring Ridge Trail re-route are exempt from the
California Environmental Quality Act(CEQA)as set out in this report.
2. Authorize the General Manager to amend the agreement with Freyer& Laureta, Inc. to provide consultant
services for implementation of the Spring Ridge Trail re-route and Sausal Pond observation area at lower
Windy Hill Open Space Preserve for an additional sum not to exceed $4,000.
3. Authorize staff to solicit bids for construction of the Spring Ridge Trail re-route and the Sausal Pond
observation area at lower Windy Hill Open Space Preserve.
BACKGROUND
Following the construction of the Kabcenell bridge and driveway at Windy Hill Open Space Preserve in early
2001, the Use and Management Committee convened to review the trail system for the lower area of the
preserve. The Committee's review focused on the need to address driveway-related trail-use access issues, the
need for trail realignments, new trail construction, and added resource protection measures. At your meeting on
September 12, 2001, you approved the Committee's recommendations for a Use and Management Plan
Amendment for the preserve, which includes the realignment of lower Spring Ridge Trail to convert the trail to
an all-weather route that avoids a seasonally wet area, a small sag pond, a steep climbing turn, and the
designation of an observation area at Sausal Pond(see Report R-0I-105).
At your meeting on March 13, 2002, you authorized the General Manager to execute a contract with Freyer&
Laureta, Inc. to provide consulting services in an amount not to exceed $47,132.75 to implement various public
access improvement projects at Windy Hill Open Space Preserve (see Report R-02-41 and attached map).
Engineering studies for the new re-route and alternate,multiple-use Ridge Trail alignment, and preliminary
design options for the observation area are currently in process. Recently, during the development of preliminary
plans for the lower Spring Ridge Trail re-route, staff identified a highly desirable,possible second realignment
located immediately above the current realignment, which would further address the drainage and steepness
problems associated with the lower stretch of Spring Ridge Trail. The second realignment would be minor in
scope, require no change in trail use, and could be designed to follow the general topography, avoid impacts to
the natural resources, and realigned to lead trail users to the same current trail locations. Since the second
proposed realignment is minor in nature, a formal Use and Management Plan Amendment is not required.
However, further engineering studies, including a topographical survey and geotechnical studies, are necessary to
design the exact alignment.
DISCUSSION
Since Freyer& Laureta, Inc. is now in the process of designing the construction plans for the lower Spring Ridge
Trail re-route, staff feels that it is timely to add the second realignment to the current scope of work. By
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site: www.openspace.org ftnfl B:E'E$'
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C.Nitz • Genera!Manager: L.Craig Britton
R-02-92 Page 2
completing the two realignment projects concurrently, staff expects that the costs for permits and construction
mobilization will be significantly less than if the projects were completed as separate phases. Moreover,
constructing both realignments at the same time would mean disrupting and inconveniencing the public only
once instead of twice.
Staff recommends that you authorize the General Manager to amend the consultant services agreement with
Freyer&Laureta,Inc. for an additional amount not to exceed$4,000. Staff anticipates that the additional
consulting services requested for the second re-route would require no more than$7,000. This additional
consultant expense can be funded using the contingency amount that was allocated as part of the original contract
with Freyer&Laureta,Inc. This contingency amount allows for additional unanticipated expenses up to$7,942.
If you choose to authorize the General Manager to amend the consultant agreement with Freyer and Laureta,Inc.,
approximately$4,952 would remain as a future contingency amount to account for any other unanticipated
expense that may arise prior to construction of the project(refer to table below for the actual breakdown).
ITEM Amount
Original Contract Agreement with Freyer&Laureta,Inc. $39,180
Board-Approved Authorization with Contingency $47,132
Currently Approved Contingency Amount for
$7,952 = ($47,132-$39,180)
Freyer&Laureta,Inc.
Anticipated Consultant Expense for Second $7,000
Re-route of Lower Spring Ridge Trail
Balance After Completion of the Second Re-route Using $952 =($7,952- $7,000)
Currently Allocated Contingency
Request for Authorization to Amend Consultant Contract $4,000
with Freyer&Laureta,Inc.to a"Not to Exceed"Amount
Contingency Amount Expected to be Available for Any $4,952
Other Unanticipated Expense Prior to Construction =($4,000+ $952)
The budget for fiscal year 2002-2003 includes an approved total budget of$93,600 for all anticipated costs,
including consultants' services,to complete public access improvement projects at Windy Hill Open Space
Preserve. To date, $7,965 of this budget has been expended,leaving a balance of$85,635 for these projects.
Construction plans for the lower Spring Ridge Trail re-route and the Sausal Pond observation area are expected
to be finalized by late summer, with permits to follow soon after. Given the great momentum of these public
access improvement projects,construction for the road re-route and observation area may begin in early fall.
Staff also recommends that you authorize staff to solicit bids for construction of the Spring Ridge Trail re-routes
and the Sausal Pond observation area. The Skyline field crew possesses the capability,and may have the
availability, to construct the Sausal Pond observation area. However, in the event that other field projects
become unanticipated priorities,construction of the observation area may then need to be contracted out. Staff,
therefore,requests authorization to solicit bids for construction of the observation area in the event that the
Skyline field crew is unable to allocate time for this project. If the project is bid, staff will return to the Board for
an authorization to award the contract, as is standard practice.
CAA COMPLIANCE
At your July 25, 2001 meeting,you approved a Mitigated Negative Declaration and Mitigation Monitoring Plan
and found that the 2001 Use and Management Plan Amendment for Windy Hill Open Space Preserve avoids
�' I
R-02-92 Page 3
significant environmental effects or mitigates any potential negative effects to less than significant levels, as
required by the California Environmental Quality Act(CEQA)(see Report R-01-88). The project anticipated
under this amendment included the implementation of the lower Spring Ridge Trail re-route and Sausal Pond
observation area. On July 26, 2001, staff filed a Notice of Determination with the San Mateo County Clerk
reiterating these findings. Therefore CEQA compliance is complete for this project.
With regard to the construction of the second Spring Ridge Trail realignment,which was not anticipated as part
of the initial study, staff concludes that the amendment to the consultant agreement for the engineering design of
the second re-route of Spring Ridge Trail is categorically exempt under Section 15301 of CEQA. Section 15301
categorical exemptions consists of minor alterations of existing public or private structures, facilities,mechanical
equipment, or topographical features,involving negligible or no expansion of use beyond that existing at the time
of the lead agency's determination.
Prepared by:
Ana Ruiz,Open Space Planner
Contact person:
Same as above
I
Regional Open S ce
R-02-93 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-15
July 24, 2002
AGENDA ITEM 4
AGENDA ITEM
Ratify Expenditure and Approve Authorization to Purchase-Additional Computer Equipment
GENERAL MANAGER'S RECOMMENDATIONS
1. Ratify expenditures to Dell Computers in the amount of$16,533.30 for purchase of computer
equipment for all departments of the District.
2. Authorize the General Manager to purchase additional computer equipment from Dell
Computers for an amount not to exceed $8,000, for a total expenditure of$24,533.30.
DISCUSSION
At your March 27, 2002 Board meeting, you approved the 2002-2003 budget which included
$54,910 in fixed assets-office equipment (see Report R-02-47). A substantial amount of that
total was for the replacement of computer equipment as well as purchase of some new
equipment, incuding a District graphics work station. A priority list was established for
replacement of the older computers based upon the most urgent need. The District's Network
Specialist began purchasing new computers, two to three at a time, because the District cannot
store large numbers of computers/equipment (not enough room and security issues), nor can he
physically install them all at once. With each group of computers purchased, the Network
Specialist searched for the best price for the specific hardware components needed. In addition,
he assessed the vendor's ability to provide the technical support needed for the equipment. In
doing so, he has made a total of$16,533.30 in purchases from one vendor, Dell Computers.
While none of the individual purchases exceeded the $10,000 maximum authorization of the
General Manager, the aggregate did.
In addition, it is expected that additional computer equipment may need to be purchased from
Dell Computers, and if Dell continues to provide lowest price with the highest level of customer
service, additional purchasing authorization will be needed. The anticipated amount is $8,000
which would bring the total amount paid to Dell to $24,533.30.
Prepared by:
Sally Thielfoldt, Administration and Human Resources Manager
Lisa Zadek, Senior Administrative Assistant/Office Manager
Contact person:
Sally Thielfoldt, Administration and Human Resources Manager
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Amal O:-Eg'
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
t
Regional Open S� ce
1 ✓�
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-96
Meeting 02-15
July 24, 2002
AGENDA ITEM 5
AGENDA ITEM
Ratify Expenditure of$13,902 for Road Grading Servic s
GENERAL MANAGER'S RECOMMENDA \
Ratify expenditure in the amount of$13,902.00 to Gary Marciel Excavating for road grading
services at District preserves.
DISCUSSION
At your March 27, 2002 Board meeting, you approved the 2002-2003 budget, which included
$84,000 as a line item for Trails and Roads (see Report R-02-47). Each year the District budgets
for contracted road-grading services to restore trail surfaces from winter damage, improve
drainage, and maintain emergency vehicle access. A competitive bidding process was conducted
and Gary Marciel Excavating was awarded a $9,151 contract for all District preserves. While in
the field, staff determined that, for reasons of safety, additional grading was necessary at Long
Ridge and Saratoga Gap Open Space Preserves. By having the contractor complete the work
while he was on location, the District was able to save a substantial amount of money. Staff is
bringing this item to your attention because the total expenditure for the grading was $13,902,
which exceeds the General Manager's current spending limit of$10,000.
b Prepared :
P Y
John Maciel, Operations Manager
Lisa Zadek, Senior Administrative Assistant/Office Manager
Contact person:
John Maciel, Operations Manager
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Awml OFgEE�
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko, Larry Hassett, Kenneth C.Nitz • General Manager:L.Craig Britton
Regional Open S, ce
• 1
A.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-90
Meeting 02-15
July 24, 2002
AGENDA ITEM 6
AGENDA ITEM
Approval of Resolution Providing that Board Members Not Otherwise Eligible for an Employer-
Paid Group Vision Care Plan May Participate in the Plan Available to District Employees at the
Board Member's Own Expense
GENERAL MANAGER'S RECOMMENDATION
Approve the attached resolution providing that Board members, not otherwise eligible for an
employer-paid or partially employer-paid group vision care plan, may participate in the plan
available to regular employees of the District at the Board member's own expense.
DISCUSSION
In July 1999 the District Board of Directors approved a resolution enabling their participation, at
each member's own expense, in the District's medical and/or dental plans which are available to
District employees, if that Board member is not otherwise eligible for an employer-paid medical
and/or dental plan (see Report R-99-106). Director Siemens has now requested that the
District's vision care plan be available to Board members on the same basis as the other medical
and/or dental plans.
Regular, full-time District employees may currently participate in a vision care plan. Therefore,
it seems appropriate that a Board member wishing to participate in the District's vision care plan,
and who signs an affidavit specifying that he or she is not eligible for any other employer-paid
vision care plan, could participate in the vision care plan available to District employees at the
Board members expense.
Any Board member who wishes to participate, and is eligible to participate, would make
quarterly payments for the coverage in advance to the District.
Prepared by:
Sally Thielfoldt, Administration and Human Resources Manager
Contact person:
Same as above
330 Distel Circle • Los Altos,CA 94022-1404 - Phone: 650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • web site:www.openspace.org OFAEEsr
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz - General Manager:L.Craig Britton
RESOLUTION NO. 02-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA,REGIONAL OPEN SPACE DISTRICT
AUTHORIZING BOARD MEMBERS WHO ARE NOT
OTHERWISE ELIGIBLE FOR AN E30LOYER-PAID
VISION CARE PLAN TO PARTICIPATE, AT THEIR OWN
EXPENSE, IN SUCH A PLAN AVAILABLE TO DISTRICT
EMPLOYEES
WHEREAS, Section 5536(b) of the District's enabling legislation(California Public Resources
Code Section 5500, et seq.)states in part that"...the board may provide, by ordinance or
resolution, that each of its members not otherwise eligible for an employer-paid or partially
employer-paid group medical or group dental plan, or both, may participate in any of those plans
available to permanent employees of the District;"and
WHEREAs, regular, full-time District employees may currently participate in a vision care plan;
and
WHEREAs, providing the opportunity for eligible Board members to participate, at their own
expense, in a vision care plan available to regular employees of the District is a reasonable and
fair arrangement to the benefit of the Board member, at no cost to the District.
Now,TuEREFoRE,BE rr REsoLvEi)that the Board of Directors of the Mdpeninsula Regional
Open Space District does hereby authorize any Board member not otherwise eligible for an
employer-paid or partially employer-paid group vision cue plan, and who signs an affidavit
indicating that he or she is not eligible for any other employer-paid or partially employer-paid
vision care plan,to participate, at his or her own expense, in any of such plans available to
regular employees of the District.
Regional Open SC ee
N..
R-02-95 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-15
July 24, 2002
AGENDA ITEM 7
AGENDA ITEM
�yiidp�ninsula Regional Open S..pm District v. W (Encroachment at Bear Creek
Redwoods Open Space Preserve) Authorize the General M er to Enter into a Retainer
Agreement with the Law Firm of Miller, Starr&Regalia ' an punt Not to Exceed $25,000
GENERAL R'
Authorize the General Manager to enter into a retainer agreement with"Lawof Miller,
Starr&Regalia in the matter ofMidpeninsula Rpgianal Open Space District v. Wozniak in an
amount not to exceed $25,000.
DISCUSSION
Since 1999, the District managed the Upper Portion of Bear Creek Redwoods Open.Space
Preserve for the Peninsula Open Space Trust, pending a collaborative effort to obtain sufficient
grant funding for the District to acquire fee title to the property. This effort was successful and
in July 2001, the District acquired fee title to the Upper Portion(see Report R-01-71). Bear
Creek Redwoods Open Space Preserve now comprises approximately 1,071 acres located in
Santa Clara County adjacent to ffiighway 17 and Lexington Reservoir.
During this time,District staff discovered that a Preserve neighbor,Ms. Candice Wozniak, had
created dirt trails in the Preserve for bicycle and motorcycle use and had built a fenced-in pasture
on the Preserve where llamas were permitted to graze. Thereafter, several motorcycle jumps
were built in this encroachment area. Encroachment problems continued despite contact from
the District's Land Protection Specialist and field staff. In April 2002, the situation deteriorated
further when the llama pasture area was bulldozed with construction equipment, multiple large
motorcycle jumps in excess of six feet in height and ten feet in length were built, and all
vegetation was cleared from the surface of the pasture.
The District Board authorized the initiation of a lawsuit to stop this activity and to resolve these
issues. The District's Counsel recommended that the Law Firm of Miller, Starr&Regalia be
retained to represent the District in this litigation. Miller, Starr&Regalia is one of the most
qualified real property litigation firms in the area. The Firm had also represented the District in
the complex transaction by which the Preserve was acquired and, thus, is familiar with the
Preserve and related issues.
Under the General Manager's contractual authority, the Firm was retained with an authorized
spendinglimit of$10 000. Suit was filed on May 13 2002. On June 20 the defendants
Y r ,
stipulated to entry of a Temporary Restraining Order halting any further activity pending court
review. The Order was approved by the Court on June 26, 2002. The District is preparing to
330 Distel Circle • Los Altos,CA 94022-1404 - Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz - General Manager:L.Craig Britton
R-02-95 Page 2
seek a Preliminary Injunction and to undertake further necessary steps to prepare this matter for
trial.
It is now appropriate to authorize retention of Miller, Starr&Regalia in an amount sufficient to
prosecute the case through its next required steps. General Counsel recommends that, at this
time, the Board authorize retention of the Firm and authorization of legal fees and costs in an
amount not to exceed $25,000. This amount includes costs incurred to date under the General
Manager's authority.
Depending on the further steps necessary to prosecute this case in the future, staff may return to
the Board for additional authorization.
Funds for this lawsuit are budgeted in the Acquisition Department's Land Expenditures Legal
Fees category. Sufficient funds are available in this category for this expenditure.
Report prepared by:
Susan Schectman, General Counsel
Contact person:
Same as above
Regional Open S, ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-02-97
Meeting 02-15
July 24, 2002
AGENDA ITEM -8
AGENDA ITEM
Appointment of Peace Officer
GENERAL MANAGER'S RECOMMENDATION
Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open
Space District appointing Jennifer Ventura as a Peace Officer.
DISCUSSION
At your meeting of January 14, 1976, you accepted the recommendation that District rangers be
appointed as peace officers as outlined under Section 830.31(b) of the Penal Code of the State of
California(see report R-76-2).
Jennifer Ventura has met the necessary Penal Code requirements to qualify her for appointment.
The passage of the attached resolution will complete the appointment process.
Prepared by:
Gordon Baillie, Management Analyst
Contact person:
Same as above
330 Distel Circle • Los Altos, CA 94022-1404 Phone: 650-691-1200
Fax: 650-691-0485 * E-mail: mrosd@openspace.org web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz - General Manager:L.Craig Britton
RESOLUTION NO. 02-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPOINTING PEACE OFFICER
The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as
follows:
The following person is hereby designated as a peace officer of the Midpeninsula
Regional Open Space District pursuant to Section 830.31(b)of the Penal Code of the
State of California,to enforce the Midpeninsula Regional Open Space District Land
Use Regulations and those state and local regulations related to the protection and
safe use of District land, enforcement of which is specifically authorized by the
District:
Jennifer Ventura
Claims No. 02-12
Meeting 02-15
Date 07/24/02
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4064 $23,019.29 2M Associates San Mateo Coastal Annexation
4065 $139.13 Accent&Artech Lamination Supplies
4066 $44.74 Ace Fire Equipment&SVC CO. Fire Extinguisher Servicing
4067 $694.85 ADT Security Services Burglar Alarm Service
4068 $179.62 All Laser Service Toner Cartridges for Printers
4069 $1,129.83 Allied Auto Works Vehicle Service and Repairs
4070 $50.00 Asbestest,Inc. Floor Tile Testing-Annex
4071 $160.97 AT&T Telephone Service
4072 $34.35 Barron Park Supply Co.,Inc. Plumbing Supplies
4073 $35.50 Bay Area Air Quality Mgmnt District Permit to Operate Fuel Tank-SK
4074 $75.00 Beaugh,Janet Reimbursement-NCHRA Membership
4075 $369.16 Big Creek Lumber Lumber
4076 $3,089.90 BNY Western Trust Company Note Paying Agent Fees
4077 $78.30 Board of Equilization Fuel Tax for Diesel
4078 $53.28 Bookshop Santa Cruz Resource Documents
4079 $122.49 Browning-Ferris Industries Refuse Services
4080 $115.00 Ca Park&Recreation Society Recruitment Advertisement
4081 $208.52 California Water Service Company Water Service
4082 $700,00 Cambria Corporation Database Consulting Services
4083 $307.00 Camino Medical Group Medical Services
4084 $836.01 Cascade Fire Equipment Company Field Supplies
4085 $250.38 Cole Supply Co.,Inc. Sanitation Services
4086 $675.00 Concern Training-Substance Abuse
4087 $259.08 *1 Costco Supplies
4088 $326.02 Cupertino Bike Shop Bicycle Supplies
4089 $158.60 Custom Alignment Vehicle Repair
4090 $8.70 Dept.of Forestry&Fire Protection Copy of Timber Harvesting Plan
4091 $264.13 Design Concepts Posters of Visitors Map
4092 $480.08 Devitts Secretarial Service Transcription Services for the District Book
4093 $98.85 Dyna-Med/Galls Incorporated First Aid Supplies
4094 $1,691.13 Expanets Telephone System Maint.&Lease
4095 $3,329.20 First American Title Title&Escrow
4096 $5,013.13 *2 First Bankcard 500.97-Field Equip.&Sup.
224.83-Subscriptions&Maps
225.48-Volunteers Rec.Event
306.77-Utilities
267.05-Out of Town Business Meeting
515.43-Local Business Meeting
2854.75-Training&Conference Exp.
117.85-Internet Services
4097 $23,842.92 *3 Folsom Lake Ford Vehicle Purchase-Ford F550
4098 $72.51 Foster Brothers Keys&Locks
4099 $9,560.43 Freyer&Laureta,Inc. Consulting Services-Old Page Mill RD&Windy Hill
4100 $75.56 Fry's Electronics Computer Supplies
4101 $135.14 G&K Service Shop Towel Service
4102 $725.86 Gardenland Power Equipment Field Supplies&Equipment
4103 $13,902.00 Gary Marciel Excavating Grading Svc-Skyline&Foothills
4104 $4,964.15 Giplin Geosciences,Inc. Consulting Services-ECDMC&Pursima Creek
4105 $462.77 Goodco Press,Inc. Printing Services&Business Cards
4106 $408.36 Green Waste Recovery,Inc. Garbage Service
4107 $667.85 Guy Plumbing&Heating,Inc. Repair-Distel Toilets&Rental Unit
4108 $456.34 *4 Home Depot,Inc. Field Supplies&Equipment
4109 $2,453.88 Jacaby Engineering Consulting Services-Sandstone Formation
Page 1 of 3
Claims No. 02-12
Meeting 02-15
Date 07/24/02
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4110 $70.25 Jensen,Stephanie Reimbursement-Cell Phone Charges
4111 $50.00 Jim Davis Auto Vehicle Smog Tests
4112 $147.20 Jobs Available,Inc. Recruitment Advertisement
4113 $12,000.00 Joe's Tractor Service Discing Services SRO/FRO
4114 $568.24 Kimberlee Gassmann's Secretarial Svc Transcription Svc for the District Book
4115 $1,933.27 Kinko's Printing Services
4116 $3.90 Kwik Key Lock&Safe Co.Inc. Keys&Locks
4117 $32.17 Lab Safety Supply Field Supplies
4118 $820.20 Liebert Cassidy Whitmore Legal Services
4119 $99.76 Local Government Publications Legal Book
4120 $4,202.64 Locus Technologies Legal Services-Guadalupe River Watershed
4121 $476.53 Los Altos Garbage Co. Refuse Services
4122 $9,455.00 Macias,Gini&Company Auditor Services
4123 $152.93 MCI Long Distance Telephone Service
4124 $997.89 MetroMobile Communications Radio Repairs&Maintenance
4125 $22.50 Miller,Ken Reimbursement-Membership
4126 $398.00 National Seminars Group Training-Security for Front Desk
4127 $545.47 Noble Tractor,Inc. Vehicle Supplies
4128 $7,406.25 Nolan,Zinn,and Associates Consulting Services-Sierra Azul&ECDMC
4129 $1,000.00 *5 Northern American Title Company Acquisition Deposit
4130 $40.37 Northern Energy,Inc. Propane Service
4131 $203.68 *6 Northern Energy,Inc. Propane Service
4132 $1,331.31 Office Depot Office Supplies
4133 $686.46 *7 Orchard Supply Hardware Field Equipment&Supplies
4134 $312.04 Orlandi Trailer Trailer Hitch Installation
4135 $27.95 Outdoor California Magazine 3 Year Subscription
4136 $1,968.53 Pacific Bell Telephone Service
4137 $3,751.40 Panko Architects Architectural Service-FRO Shop Facility
4138 $4,875.36 Peninsula Digital Imaging Patrol Map Books
4139 $49.58 PhotoTime Scanning of Slide&CD-For Family Fun Program
4140 $232.74 Pine Cone Lumber Lumber
4141 $936.74 PIP Printing Newsletter&Map Printing
4142 $858.31 Precise Mailing,Inc. Postage
4143 $117.83 Precision Engravers,Inc. Name Tags Engraving
4144 $22.90 Rancho Cobbler&Cleaners Boot Repair
4145 $69.95 Rancho Hardware&Garden Shop Field Supplies
4146 $36.13 Rayne Water Conditioner Rental
4147 $347.10 Reed&Graham,Inc. Hay Bales for Trail Restoration
4148 $664.77 Reserve Account Postage-Postage Meter
4149 $402.50 Rick Skierka Survey for Coastal Annexation
4150 $25.94 Roberts Hardware Field Supplies&Equipment
4151 $100.59 Roessler,Cindy Reimbursement-Mileage
4152 $1,201.25 Roy's Repair Service Vehicle Repairs&Service
4153 $672.25 Safety Kleen Oil Recycling
4154 $1,924.00 Salway Steel Products Inc. Red Bam Exterior Scaffold
4155 $1,170.20 San Jose Water Company Water Service
4156 $50.00 San Mateo County Chapter of CSDA Membership Dues
4157 $20.00 *8 San Mateo County Public Health Medical Services
4158 $461.61 San Mateo County Times Legal Display Ad.
4159 $30.09 Second Cup Caf6 Local Business Meeting
4160 $2,419.00 Seaver,Richard DBA Rural Pig Mgmnt Pig Control Services
4161 $662.79 Shelf Oil Fuel
Page 2 of 3
Claims No. 02-12
Meeting 02-15
Date 07/24/02
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4162 $220.90 Skyline County Water District Water Service
4163 $600.00 Sorich Enterprises Road Dues
4164 $100.00 Spectrum Resources Radio License Renewal
4165 $110.00 Stevens Creek Dodge Vehicle Supplies
4166 $106.20 The Bone Room Snake Skeleton
4167 $746.00 Tires on the Go Vehicle Tires
4168 $41.33 United Parcel Service Shipping
4169 $3,900.78 United Rentals Highway Tech. Equipment Rental
4170 $59.68 Verizon Pager Service
4171 $86.60 West Group Legal Books
4172 $300.00 Wolfe,Roberta Recording Services
4173 $200.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill
4174 $25.50 Xpedite System,Inc. Fax Broadcast Systems Services
4175R $37.30 Dep.of Forestry&Fire Protection Timber Management Plan
4176R $4,728.00 Old Republic Title Company Escrow Fee-Paulin Acquisition
4177R $300.00 Wolfe,Roberta Recording Services
4178R $340.67 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies
Total $174,277.57
.1 Urgent Check Issued 7/05/02
*2 Urgent Check Issued 7/01/02
*3 Urgent Check Issued 7/01/02
*4 Urgent Check Issued 7112/02
*5 Urgent Check Issued 7/11/02
*6 Urgent Check Issued 6/28/02
*7 Urgent Check Issued 7/12/02
*8 Urgent Check Issued 7/17/02
Page 3 of 3
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Manager,
I'
r
Date: July 19, 2002
Re: FYI's
330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 is E-mail: mroscL@openspace.org • Web site: www.openspace.org
RECEIVED
2 5
1 San Mateo County Public Officials Compensation and en
SPACE DISTRICT
2 Summary
3 The 2001-2002 Grand Jury investigated the compensation and benefits provided to
4 members of the governing boards of all cities, towns, school districts, and special districts
5 in San Mateo County. There is a wide variance in the compensation paid to these
6 officials within each category. LAFCO (Local Agency Formation Commission), which
7 among other activities publishes some compensation and benefits data in its Cities and
8 Special Districts Handbook, has failed to update this Handbook since 1996.
9 Recommendations
10 1. LAFCO should:
11 ➢ collect total compensation(direct pay,health and welfare benefits, retire-
12 ment benefits, and reimbursed expenses) data for all public agency gov-
13 erning board members in San Mateo County
14 ➢ publish such data on a biennial basis, either in the Cities and Special
15 Districts Handbook or in a separate document, within 90 days of the end
16 of the most recent fiscal year beginning with fiscal year July 1, 2002 to
17 June 30,2003
18 A distribute the information widely to the taxpayers of San Mateo County
19 2. The 2002-2003 Grand Jury should review these data and evaluate the appropriate-
20 ness of each category of compensation.
21
i
I San Mateo County Public Officials Compensation and Benefits Survey
2 Issue
3 What compensation and benefits are paid to members of the governing boards of public
4 entities in San Mateo County?Is this information reaching the citizens of the county?
5 Background
6 The San Mateo Local Agency Formation Commission(LAFCO)publishes a Cities and
7 Special Districts Handbook that serves as a guide to cities, towns, special districts, and
8 other public agencies in San Mateo County. It contains data on governing board mem-
9 bers' compensation and benefits. The 2001-2002 Grand Jury reviewed the Handbook,
10 which was last updated in 1996, and found its information was out of date.
11 The Grand Jury decided to survey public agencies to obtain current data that was broader
12 in scope and more detailed than that contained in the LAFCO Handbook. The Grand Jury
13 obtained information from all county public agencies, and, except for the Ravenswood
14 School District and the Mid-Peninsula Water District, was able to clarify all data issue
15 questions. Submitted data were accepted without independent audit.
16 Findings
17 The Grand Jury's summary of data submitted by San Mateo County's 70 cities and
18 towns, school districts, and special districts (attached) lists the:
19 ➢ annual pay to which each governing board member is entitled if he or she
20 attends all meetings
21 ➢ actual annual cost to the agency of pay, benefits (health, dental and life
22 insurance), and retirement provided to the governing board as a whole for
23 fiscal year 2000-2001.
24 The data are reported in three categories by type of agency (cities and towns, school dis-
25 tricts, and special districts).
26 There are wide variations in statutory annualized pay within each category. Among cities
27 and towns, for example, statutory annualized pay ranges from none(Atherton,
28 Hillsborough, Portola Valley, and Woodside)to $13,008 (Daly City). For school districts
29 the comparable range is zero (Burlingame, Cabrillo,Hillsborough,La Honda-Pescadero,
30 Las Lomitas, Menlo Park, Millbrae, Portola Valley, San Carlos, and Woodside) to $4,800
31 (South San Francisco Unified) and$5,040 (San Mateo Community College District). In
32 special districts statutory annualized pay for governing board members ranges from none
33 (Broadmoor Police Protection, Highlands Recreation, Ladera Recreation, Los Trancos
1 Water District, Peninsula Healthcare,Port of Redwood City, San Mateo County Resource
2 Conservation, Sequoia Healthcare, and Woodside Fire Protection) to $7,200 (San Mateo
3 County Harbor District).
4 Most cities, towns, and school districts provide health and dental insurance to their gov-
5 erring board members. Some provide life insurance,too. Most special districts do not
6 provide such benefits. Of the cities and towns in the county, the richest benefit package,
7 costing$46,433 per year, is provided by the City of Redwood City, followed by Colma
8 ($38,819) (average for the category is $19,060). Among school districts, the San Mateo
9 Community College District provides the richest benefit package ($34,341), followed by
10 Jefferson Union High School District($32,481)(average for the category is $11,306).
11 San Mateo County Harbor District provides the highest cost benefit package ($35,034)
12 among special districts (average for the category is $4,846), followed by the Mid-
13 Peninsula Water District ($31,945).
14 Most entities reimburse governing board members' normal business expenses such as
15 mileage, conference registration fees,professional dues, and subscriptions. A few do not:
16 (cities and towns) Half Moon and Portola Valley, (school districts) Bayshore,
17 Hillsborough, La Honda-Pescadero, Las Lomitas, San Bruno Park, and Woodside, and
18 (special districts)Broadmoor Police Protection, Colma Fire Protection,Half Moon Bay
19 Fire Protection,Highlands Recreation, Ladera Recreation, Los Trancos County Water,
20 North Coast Water, Peninsula Health Care, Skyline County Water, San Mateo County
21 Resource Conservation, and Woodside Fire Protection.
22 Two cities provide car allowances to their council members—Daly City($300-350 per
23 month) and Pacifica($127 per month), and Colma gives three of its council members a
24 $47 per month health club membership. All other reimbursement levels appear normal
25 and reasonable.
26 Several agencies reported overall undifferentiated expense reimbursement amounts for
27 their governing boards as a whole that were high compared with others in the same cate-
28 gory: City of East Palo Alto ($20,011) (average for the category is$2,480); San Mateo
29 Union High School District($6,749) and Sequoia Union High School District ($9,036)
30 (average for the category is $1,411); and San Mateo County Mosquito Abatement District
31 ($7,348), Sequoia Healthcare District($13,108) and Port of Redwood City($30,672)
32 (average for the category is $2,515).
33 The Grand Jury was initially concerned that a few agencies still pay health and retirement
34 benefits for former members who no longer serve on the governing boards. This was
35 permitted under prior state law but is no longer allowed for officials whose initial term of
36 office commenced after January 1, 1995. No agency appears to be in violation of the cur-
1
37 rent law. In some agencies, former board members are allowed, under defined circum-
38 stances, to maintain and participate in the agency's health and welfare benefits at the
39 individual's expense.
1 The 1992 Grand Jury recommended that LAFCO incorporate compensation,benefits, and
2 reimbursement paid to city and town council members into the LAFCO Handbook. The
3 most recent occasion that LAFCO published this information was six years ago in 1996.
4 LAFCO staff stated to the 2001-2002 Grand Jury that LAFCO will compile and publish
5 compensation data on a more frequent basis in the future. The Grand Jury believes this
6 data would be sufficiently current if published at least every two years.
7 Recommendation
8 1. LAFCO should:
9 ➢ collect total compensation(direct pay, health and welfare benefits, retire-
10 ment benefits, and reimbursed expenses) data for all public agency gov-
11 erring board members in San Mateo County
12 ➢ publish such data on a biennial basis, either in the Cities and Special
13 Districts Handbook or in a separate document,within 90 days of the end
14 of the most recent fiscal year beginning with fiscal year July 1, 2002 to
15 June 30,2003
16 ➢ distribute the information widely to the taxpayers of San Mateo County
17 2. The 2002-2003 Grand Jury should review these data and evaluate the appropriate-
18 ness of each category of compensation.
Compensation Survey 2001-2002 San Mateo County Civil Grand Jury Special Districts
Statutor
y
Meetings Annualized
Agency
Per Year Pay
Special Districts-individual Board Members
Bayshore Sanitary 12 1,980
Coastside County Water 12 2,400
I GO
East Palo Alto Sanitary 24 4,968 !
Half Moon Bay Fire Protection 12 900
Ladera Recreation 12 0
Menlo Park Fire Protection 12 1,200
Mid Peninsula Water 12 2,400
North Coast Coun Water 12 2,400
Point Montara Fire Protection 12 1,800
San Mateo County Mosquito Abatement 10 42011
San Mateo Count+Harbor 24 7,200
'mu..�Y�.�'1������.�,',,.. �.es....s. ..�'„'+5�..k„5�z.3 ,w"�r.sa,a✓<u... ..., �x, r, m.x � a,.r'.ri. . ,+.wX�� .^+'
Skyline County Water 12 600
Westborough Water 12 1,200
j
� � ��f �� `� �:'�.1 a°''Y��»da !') >`'N i'�24,x,Y y,•' V'. Y^t
Page 1 of 2
i
Compensation Survey 2001-2002 San Mateo County Civil Grand Jury Special Districts
Actual Cost FY 2000.2001
Annual Annual Annual Total
Agency Pay Benefits& Reimbursed Annual
Retirement Expenses Cost
Special Districts- Total Board
Bayshore Sanitary 11,170 6,950 598 18,718
Coastside County Water 14,400 0 1,210 15,610
East Palo Alto Sanitary 14,925 5,664 307 t 20,896
1. o %.,,.ax,. z, ..ua �w�$>,a,
Half Moon Bay Fire Protection 5,250 0 0 1 5,250
Ladera Recreation 0 0 0 0
Menlo Park Fire Protection 5,275 6,657 844 1 12,776
Mid-Peninsula Water 15,600 31,945 172 47,717
OP1MN ,2<, 1+a
North Coast County Water 7,500 19,86 0 27,362
yy s f x ' <
Point Montara Fire Protection 1,650 17 106 ; 1,773
s
San Mateo County Harbor 36,000 35,034 1,627 1 72,661
San Mateo County Mosquito Abatement 3,955 0 ; 7,348 11,303
ys
g
Skyline County Water 0 0 1 0 }0
3`aak4 � .
x
Westborough Water 11,100 395 ( 863 i 12,358
I
Page 2 of 2
Compensation Survey 2001-2002 San Mateo County Civil Grand Jury School Districts
Statutory
Agency Meetings Annualized
Per Year Pay
School Districts-individual Board Members
Bayshore 12 1,440 j
Brisbane 13 1440
Cabrillo 14 0
Jefferson 24 2,880
La Honda-Pescadero 11 0
Las Lomitas 14 0
Millbrae 18 0
Mq m �n a
Ravenswood 22 2,880
San Bruno Park 12 900
,
�t �� a
k, v..,a£.`'. ..r
San Mateo County Community College 20 5 040
., . � . „ .,
San Mateo-Foster City 20 2,880
South San Francisco 25 4,800
Page 1 of 2
Compensation Survey 2001-2002 San Mateo County Civil Grand Jury School Districts
Actual Cost FY 2000.2001
Agency Benefits& Reimbursed Annual
Pay Retirement Expenses Cost
Annual Annual Annual Total
School Districts-Total Board
Bayshore 2,040 0 0 2,040
< �
Brisbane 6,720 25,979 190 32,889
0111, 04
Cabrillo 0 0 84 84
,., ,�. 0 ', s .:.ems_ 2mb "' � i. ,v `:'- €` ..✓ ,vM.191..,d '' anI ..,",,, .
Jefferson 14,400 3,012 381 17,793
.. .a, w� ..s..r, ..., .. a
La Honda Pescadero 0 18,680 0 18,680
Las Lomitas 0 0 0 1 0
y.,s.
Millbrae 0 16,504 705 ; 17,209
a.
Ravenswood 14,400 unclear y 2,052 uncertain
,.z. ..... M�"..'*
San Bruno Park 4,500 22,061 0 ' 26,561
,
San
Mateo County Community College 27,600 34,341 604 62,545
4,v, 1+'✓ .F ��P3, 1'
San Mateo Foster City 5,584 0 1,098 6,682
South San Francisco 30,000 22,085 1 6,597 i 58,682
s,
Page 2 of 2
Compensation Survey 2001-2002 San Mateo County Civil Grand Jury Cities and Towns
Statutory
Meetings Annualized
Agency
Per Year Pay i
Cities and Towns-lndlvidual Board Members
Atherton 12 0
N IN
Brisbane 24 2,820
g
Colma 12 8,508
AMR
East Palo Alto 36 4,440
Half Moon Ba 24 3,600
;NMA
Menlo Park 48 7,680
Pacifica 22 5,460
Redwood City 36 9,000
San Carlos 24 3,600
South San Francisco 32 6 960 1
Actual Cost FY 2000-2001
Agency AnnualPay Benefits & Reimbursed Cost
Retirement Expenses
Annual Annual Total Annual
Cities and Towns-Total Board
Atherton 0 0 0 0
Brisbane 13,500 27,627 341 41,468
r
Colma 42,555 38,819 149 81,523
East Palo Alto 22,200 11,152 20,011 53,363
�' "' '" I '` ti v
a a... t
Half Moon Bay 18,000 y 00 , 0 18,000
mrF'�Yd' 7iJ ... .
Menlo Park 38,400 12,404 6,131 56,935
lbiae ,' " 1 i1t} # 9
. .
Pacifica 24,000 22,851 847 47,698
10,
fr{ S+
Redwood City 51,288 46,433 1,976 99,697
Srt Brranc2 `� 4a74 619
San Carlos 21,601 35,420 2,099 59,120
South San Francisco 33,150 34,104 6,305 73,559
gg
Ncisit r',:e .. w
Page 1 of 1
Regional Open S, ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
June 27, 2002
Mr. Richard Napier, Executive Director
City/County Association of Governments
Of San Mateo County
555 County Center, 5th floor
Redwood City, CA 94063
RE: 2020 Peninsula Gateway Corridor Study
Dear Mr. Napier,
At their Regular Meeting yesterday, June 26, 2002, the Board of Director of the Midpeninsula
Regional Open Space District approved the appointment of Director Larry Hassett to the Policy
Advisory Committee for the 2020 Peninsula Gateway Corridor Study. You can contact Director
Hassett either through our office, or directly at: 875 Alma Street, Palo Alto, CA 94301; (650)
327-7222.
I would also like to appoint Ana Ruiz, Open Space Planner, to be our staff representative to the
Technical Advisory Committee for this study. Ms. Ruiz can be contacted directly at the
letterhead address.
Sincerely,
L. Craig ritton
General Manager
LCB:lz
cc: MROSD Board of Directors
Director L. Hassett
Ana Ruiz
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz • Genera!Manager:L.Craig Britton
Regional Open S ce
1
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
July 1,2002
Subject: Thomewood Open Space Preserve—Dennis Martin Road
Dear Neighbors and Other Interested Persons:
At the May 30, 2002 neighborhood meeting held by the Midpeninsula Regional Open Space
District, staff presented information about Dennis Martin Road and received public input regarding
the District's possible acquisition and management of the road. This letter is being sent to you as a
follow-up to that meeting to let you know how we plan to proceed with the project based on the
information you have shared with us.
During the meeting, two major areas of discussion centered around, 1)the question of current
ownership and potential liability and, 2) future use and management of the road if it is acquired by
the District. Of particular concern to many neighbors was the issue of potential risk they may have
as reflected in a 1999 abatement letter sent to them by the Town of Woodside. Duncan Simmons,
an attorney for the District, indicated his research has led him to believe the ownership of the road
is held by the State of California in constructive trust for the benefit of the Portola Investment
Company shareholders(see attached summary). In terms of use and management issues,neighbors
expressed concerns over increased parking,overuse of the resources, traffic impacts on Old La
Honda Road, and the District's ability to manage trespass, illegal activities,and to work closely
with fire protection agencies.
District staff has concluded from the comments and concerns expressed at the neighborhood
meeting that there is sufficient public support for the District to pursue acquiring title to Dennis
Martin Road and to develop a use and management plan for the road that balances the interests of
the neighborhood,regulating agencies,and the public. As a first step, District staff will be
contacting the owners of property adjoining Dennis Martin Road to discuss our options for
securing title to the road. Staff will also seek direction from the Board of Directors to initiate a
quiet title action that is expected to take from six to twelve months to complete.
lete.P P
During the period of time needed to complete the quiet title action, staff will undertake the process
of preparing a Preliminary Use and Management Plan that will address the concerns and interests
P P g rY g
expressed at the May 30,2002 neighborhood meeting, and staff will consult with regulating
agencies. The planning process will provide additional opportunities for individuals and
organizations to comment on the Proposed Use and Management Plan. Hopefully,both the quiet
title action and, assuming Board Approval, the planning process will be completed in one year.
If you have questions or concerns,please contact me at(650) 691-1200.
Sincerely,
Del Woods,Senior Acquisition Planner
Cc: Midpeninsula Regional Open Space District Board of Directors
Kent Dewell, Director of Public Works
Hope Sullivan, Director of Planning and Building
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org
Board of Directors: Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz • General Manager:L.Craig Britton
DENNIS MARTIN ROAD
OWNERSHIP CHRONOLOGY
On June 27, 1910, Julian Thorne acquired a 593.31 acre parcel from the Preston Estate Company [Book
184 of Deeds at Page 191]. The following day, June 28, 1910, Julian Thorne recorded the Map of Portola
Hills [Book 7 of Maps at Page 20]. The Map consists of 59 consecutively numbered Lots, Lots "A" and
"B", eight consecutively numbered"Water Reserves" and six roads: Martinez, El Corte Madera, Preston,
Espinosa, Templeton and Dennis Martin. An unambiguous statement by Julian Thorne that all lots, roads
and water reserves were explicitly withheld from, that is, not offered for, public dedication to San Mateo
County is included on the Map.
Later the same day, June 28, 1910, Julian and Edna Thorne transferred the entire property to the Portola
Investment Company [183 Deeds 242], describing the property by reference to the recorded Map and
therefore including Dennis Martin Road in the conveyance. Corporate records indicate that the three
original directors, Messieurs W. N. Drown, Chester A. Pinkham and L. Bridgeman, each owned one share
of the total 750 authorized. There is no indication of the ownership of the remaining shares although it is
possible that they belonged to Julian and Edna Thorne. Portola Investment,represented by Attorney J. F.
Leicester of the San Francisco firm Drown, Leicester& Drown, filed a quiet title action on February 8,
1911, against the Administrators of the Estates of four decedents, six other named individuals, and any
and all other claimants of the property. On August 10, 1911 the Superior Court of San Mateo County
issued a final decree quieting title in the Portola Investment Company [200 Official Records 130].
Between 1911 and 1921, by various deeds [197 Deeds 45 5; 205 Deeds 64; 282 Deeds 1; 12 Official
Records 89], Portola Investment conveyed, to either August or Else Schilling, all of Lots 1-5, 8-13, 19,
34, Lots A and B, Water Reserves I - 7, two small areas bounded by Old La Honda and Espinosa Road
and identified as parcels 'Y'and"y", and specific portions of Espinosa and Preston Roads.
By deeds executed in 1917 and 1918 [267 Deeds 258; 268 Deeds 333; 276 Deeds 86], Portola Investment
conveyed to John Lawson, all of Lots 24-33, 37, 39-40, 44-45,47-57, and 59, all of Templeton and El
Corte Madera Roads, and specific portions of Espinosa and Martinez Roads.
Portola Investment conveyed Lots 35 and 36 to the Luchsingers in 1918 [274 Deeds 92].
On May 3, 1921, Portola Investment conveyed Lots 6-7, 14-18 and 21-23 to Edna Thorne [12 Official
Records 86].
No recorded document out of Portola Investment between 1910 and 1922 purports to convey an interest in
the Dennis Martin Road.
Portola Investments was dissolved February 22, 1922. Julian Thorne died intestate (without leaving a
will) on November 20, 1930. If Julian owned any interest in Portola Investment Company, it passed to
his widow, Edna,by operation of law at the time of his death.
Corporations Code §2010 directs that any assets, inadvertently or otherwise omitted from distribution
upon the winding up of a corporation's affairs in dissolution, continue to be held by the dissolved
corporation for the benefit of the persons entitled to their distribution. Under Corporation Code §2011(c),
a dissolved corporation may be sued, indefinitely, in a quiet title action and that proper service of process
on the dissolved corporation may be made on the California Secretary of State.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Family Fun Activities
at the -.•�
Daniels Nature Center
June-August 2002
You're invited to the Daniels Nature Center for Family Fun programs. Hikes and activities are
suitable for children of all ages. Dress in layers and bring plenty of water. See you there!
June 8, 10-12pm
Wildlife Exploration
Identify plants and animals through touch, sounds, sights and smells. Study the creatures around Alpine
Pond on this 1-mile walk.
June 22, 1 -3pm
I Spy
Become an expert tracker! Explore the pond, forest and meadow for signs of animals, insects, and more.
Be prepared for a 2-mile adventure.
July 6, 10-12pm
Remembering the Ohlone
Become aquatinted with the Ohlone people who made their home near Alpine Pond. Visit historic sights
and take a journey through time on Old Page Mill Road.
July 20, 1 -3pm
Flowers, Seeds and Leaves, Oh My!
What makes each plant unique? Learn all about plant parts on this 1-mile exploration through the forest
and meadow.
�• . • August 3, 10-12pm
Habitat Hike
Discover the differences between habitats on this 2-mile trek from the shade of the oak woodland to
the sunny hillsides of the grassland and chaparral.
August 31, 1 -3pm
Pond Discovery
This short walk around Alpine Pond will introduce you to the many creatures that live in the pond.
For additional Family Fun information please contact Interpretive Aide
Jessica Morgan at(650)691-1200 ext.556
For directions/maps and other District information please visit www.openspoce.org
Regional Open S ce
s
' 1
INTER-OFFICE MEMORA9D_TJR '
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: C. Britton, General Manager
/yam(U,f
From: M. Williams, Real Property Representative
Date: July 10, 2002
Subject: Ham et al. Property Addition to Monte Bello Open Space Preserve
Escrow closed for the subject transaction on June 28, 2002 and title to and possession of this
undivided 2/3 interest in 35.64-acre parcel passed to the District.
I am not aware of any use and management concerns that were not addressed in the staff report to the
Board. In accordance with the public notification policy, and since there were no public and/or
adjoining owner comments which might require amendment to the use and management
recommendations, close of escrow marks the final adoption of the preliminary use and management
plan recommendation as tentatively approved by the Board of Directors at their meeting of April 24,
2002.
DEDICATION/ACQUISITION CIIART INFORMATION
Ownership Status: Board Approval
Preserve/Area County/A.P.N. Grantor Acres (Fee, Easement, Lease, Date/Res. No.
NIgrot Agmt.)
Monte Bello Santa Clara County David L Ham 23.76 Undivided 2/3 April 24, 2002
351-13-021 Jayne Yeh Ham Interest 02-10
351-13-022 35.64-acres
351-15-020
Dedication Date/
I41gmt. Status: Status:
Closing Date (Open,Closed,CMU, (Intended Type Purchase Price GIS Code
or Other)
Withheld)
6/28/2002 Closed Withheld Cash $618,000.00
Misc. Notes:
cc: Board of Directors
Administration
Accounting
Operations/Planning -Install gate and fencing at driveway access at Stevens Canyon Road
-Debris removal
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax:650-691-0485 • E-mail: mrosd®openspace.org • Web site:www.openspace.org OFNEEg'
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett, Kenneth C.Nitz • General Manager:L.Craig Britton
g g r r.. •S: :`. i 5-
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yy4:d,d�'d1:°':` ��Syr" �-��"row'.•��1�$_''�, �'a4
APPROPRIATIONSDEPARTMMM OF DEFENSE
11
REPORT
�,.�•• .. CONMUTTEEAMOPRIATIONS
.. 1
} _
ADDMONAL
t At
be foe pdnuA
49
JLL-10-2002 14:10 CITY OF 5RN JLh: 4UW Lf1 'r r.U.L 04
CITY Of i •
SAN-JOSE FAQ Communication
CAPrrAL OF SILICON VALLEY PAT DANDO, COUNCILMEMBER
Urgent ❑
Reply ASAP ❑
For Your Review ❑
Please Comment ❑
Date: Time:
To: ����e w"�� Fax #:
Phone: #of pages Including Cover 04
From:
0 Pat Dando 0 Jim Co
[IMargie Espinoza ❑ Joshua HoWar
❑ Jo Coffaro ❑
Message:
41
- tic C�Icc_ w�
801 N. 1".Sr., Rm.600,San Jose,CA 95110 tel(408)277-5251 fax(408)271-9807 pat,dando@cj.s&n-jose.ca.us
ment4i to the budget activities for Operation sold main- ENVIRONDUNTAL RESTORATION,ARMY
tZoW aViNational Guard are shown below: C:
jk"W&"b4r4dft4 h led year 2003 spp"ristiov ................. ...........
$349,400.000
&W t Activity 3:lop"Dung Roma: n4ad yearbc 2008 Wsdt reqwst ..................................... 325.900AW
T71100 7.14.w ftstime-t, &*-W- and conaliter recommorwaim ...............
tkwcT—"DEW Itonslar—yeduty UPV1&5 3810115 Champ from buldipt rwowat ........ ru
17800 F"Uties sustAmew, lestoradon " Mociff%kao- 2,009 The Committee recommends an&pErlopria1ion**9f'$'S95,900 0'00'for FS
fAOVVAY"*]A pl;ay-1howauen ru
11860 10"Xmiatesimm.........................- 6.000 Environmental Rlostorstion, Army. 'Me recommeadsUon is as in-
rn A4=tawtia: crease of$6,100,WO from the amount approriated in Inscal year
WN Naticad Guord&at*PatoonVil FroVem .................. I'M 2002.
SAMProject Afert ............................................... ............. 21750
MON SurvoDgT WaingByst4vas................................—.—IngUum 1,000
Zg2o m LmWk ft Bystalm at Rkkenbckw ANG e RNMONMENTAL RESTORATION,NAVY
Ban.—......... ....... ....... --.......... Soo
21M C414i W**tb*t C100iDe--..................—..................-- no piece,Yom W02 loppecriatim............ ..............................
Flow,over 110o$600t request ..........-................. ........... 26""'coo
IMBOURI AIR KATIMNAL QUARD remousfadation ........................... W"810"
The CQWMktee recommends an increase of$300,000 above the request ......_-........ ...................-
budget nMmt only for told weather clothing for the 139th Airlift 1%41 COMMittee recommends an apempriation of$266,948,000 for
Wing of the Air Nat anal Guard stationed in St.Joseph, Missouri. Bnvirlonmental Restoration. Navy. 17w reconunendation is a de.
crease of $W9,000 from the amount appropriated in fiscal yaar
1MY FIXE.V,XtewastpPI 2002. 0
n
The Committee recommends an increase of$2,000,000 above the ENVIRONMENTAL RESTORATION,AIR FORCE
I budget request in operation and maintenance Sustainment, Res-
toration, and Modernization funds only for repair of the operations pleaj yew 2002 appropriation .................... ........ z
to atsd L.
IN 1col year 2003 buipt nnum ,.... ...................... ........ 389.773.000,
training fiteility at Key Field in Meridian, Mississippi. CommUllas rwwonmemdakiloo.......................-_........................... 349,173.OW 0
r1i V,
OVERSEAS CONTINGENCY OPBRATIONS,TRAMWHR FUND Qraage Gem hudslat"1114ext ......................... .................. rr-
Tito Committee recommends an appropriation of$389,778,000 for
lMwW jaer 2002 appropriation........................ 850,000.800 Environmental Restoration, Air Force. The recommendation is a,
Fiscal yea SON WOW MqW41 ................. ........ ..................- increase Of$4.3W,000 from the ammutt,appropriated in fiscal year
Committee recommendation ............................... 2W2.
ch"fftw h1&*k ................. 90.080.000
72ic Committee has Wy funded the Administrations reguest,for ENVIRONMENTAL RESTORATION,DZIPMEAVIDE
support of ongoing Doi)operations in Boacia and Kosovo.Them op-
erations are no longer contingency events,and such Continuing of- Fiscal roar 2002 appropriawle..........__...... .......
WAk" have been funded in the regular appropriations accounts Pima 2008 budselt request ................................................. 23,494.401)
Ce.=-Memmeaftti.. ............................. :3,40.2,06
lines as requested by the Administration, As then eparatime are Quaiin from budget nquest..........._....... ..................
now accounted for in the bu pt development process, contingency
14nds are not needed :al On Committee has reallocated The Committee recomnWads an apPropriation of S23.498.000 for
$60,000,000 from the Overseas Contingency Operations Fund to Environmental Restoration, Defense-Wide. The recommendation is
An increase of$6,000 from the amount appropriated In fiscal year
mors urgent Priorities. 20W.
UNITED STATES COURT OF APPEALS FOR THE ARMED CS
FORCES ENVIRONMRMAL RE9MRATION,FORMERLY USED a
OEM"SrMS
Finial year 2002 an"Priation............................................ $111098.400
ftw year Boom boApt recant ............................................. 9.814.030 Fiscal year 2002 arpmpousias............-.-...........................
ConalAtles"Muzomentalift 9116114.000 P'iyear no hudaot reqlaest ......-1.................................. 212.102,800 u
Chance him budpG request,........................... ............ ---------.............. .......................................... 212,L01:m0 a
The Committee clecomm"s as appropriation of$9,514,000 for ............................. ................. .............._.........
the United States Court of Appeals for the Armed Farces. INA roe- The Committee recommoods an appropnall'ton of$212,102 000 for
ooeTnendad" is an JMMUS or$518,0()o ors WW"t QPPM- Havb-octmentel Reatoratim, Formerly Used Defense Sites. WW printed in fiscal yew 2002. outabandation in a decrease of$10,153,OW ftm the Amount oppm
Printed in fiscal year 2002.
Y
-- f31t
The adjustments to the budget activities for Operation and main- ENVIRONMEMAL RESTORATION,ARMY ti
tons am,Air National Guard ow are shown below: cr-
tru..n�e.�aua•r•: Mnalyew2002sp�Prroopgriatisn............._.............._........,.. _.__........ $349,000,000
need year 2009 bWr request 195A00.000
8�dp_t Aet�isity 1:G�s�rerees• ....._........_.................... ._............
i �0 FrdT' 8ustsas►wut► Rsstsra4raa and 1Lrdsraisa- Carnsdtisa racosawandatica ......__..................................... ......_... 1o6,90e.0o0
4WWCT-FP D FR!'noss1er—�sdlity s......... ......... a00i5 Chan®e Craw bu0pt request ........--•--._.....__.................................. ._.....................
g'W �i ' "'"su00, Rsstara '�`~ 2,600 The Committee rommmande an ropsistion of$396,900,000 for ti
u yP10d tW,aeaosn...... » ...::..»_.___.._......... 61000 Environmental Restoration, Araty. 'fte recommendation is an in-
Sim0 D"W xxiateoaaa........................»... .._.._.............
Other cremes of$6,100,000 tier the amount appropriated in 13acal year .,
.. 24110 Nftinad.Guard Mate P PaoS .................. 1.000 2 M 2002.
UL70Pnied Alai ....................................................... .........
UM sursesiog Trawing sy�sas_....................................._.. 1.000 ENWRONMEN TAL RESTORATION,NAVY
UM Itatsueoeot LWWkag 1bgtns at Rktceabackar ANG we
gssa.._........._........_......................»_........, .. ....................... Pineal year 2002 appsPdatton .................
2e310 Cdd Westber Cietbiag Soo __...........__...... t34.!'t' .b]7.000
_ Fiscal year 3003 budget eequari ...-. 266,946,000
UMBOURl AIR NATIONAL GUARD Cowmittes meemnesda0ow..........................._....... 206,900o0
Change 4rom budget raq+sset.................................._......._..._.......... ..........................
The Committee recommends ea increase ;300,00o above the The Committee recemumeods an ap�pprroopriatian of$266,948,000 for n
budget request only for cold weather clothing fbr the 139th Airlift BnAronmental Restoration, Navy. recommendation is a de. ,
Wing of the Air National Guard stationed in at.Joseph, btiesouri. cream of $669,000 From the amount appropriated in fiscal year -<
Kay PIED,yglaSta81PP1 2002. n
The Committee recommends an Increase of$2,000,000 above the ENVIRONMENTAL RESTORATION,AIR FORCE
budget request in 0perWi0n and msiOtananoe 'Sudsinagent, Ree- meat�2002 apprapdatisn... S2o5,S37,000 z
toration,and Modernisatien funds only for repair of the operations —................._........................_...
final year 2001 bo#tet ragaest J80.77',OaO
and training fk Wty at Kay Field in Meridian, Mississippi. o
CammiNas reaaoaraaodr�ion............................_.....__...,_.._..... ... tm,?'r2.000
ru
OVERSEAS CONTINGENCY OPERATIONS TRANtSM FUND Chase freas buigat ragaest .._......._.............._..................._........ �r
The Committee recommence an appropriation of$389,773,000 for
Resat year salt appropriatis,.. ..._.._..............._..... ,..........___.. taoo00.60o Savic�ataaterrtal Restoration, Air Force. The neconamandation is an
moat sea 20011 64dW mqaasr .................. _.._....—...._ s0,0oo000 increase of$4,330.000 from the smouat appropriated in fiscal year
.....
........................._.............. .... __............_.
(brnmttisa reeoaaraaadatien......_.......... '� .
Chasse Sroasbudo raqueat..................................,._.._.......1-— -60090000
The Committee has Rally funded e Administrat- a reguiest for ENVIRON3[ENTAL RESTORATION,DEFBNSE•WIDE
th
support of oalgaing DOD operations in Bosnia and Kosovo.These op- INa,:l rear 7002 swapnaws.
erations are no longer contlt`ancy events,and such continuing op- Ftaoat ar 3008 eat z3,4searos
*rAitlna hays been funded art the regular appropriations aeoaunte a ttae re drtiep.....................:.. .................. 2t.meAoo
linen as retltlested by tba Administration. es operations are t?smgefr+mbodgetregvast »............»........_........_................._.... ...........
raw accounted for in the budget development process, contingency The Committee recommends an me fig tiorl of$23,498.000 for
Fends are rat needed Bad the Committee has reallocated Environmental Restoration. Dat'enat WTIu eeoomrnendatioa is
$60,000,000 from the Overages Contingency Operations 1Ft1nd to an increase of$9,000 from the amount appropriated in fiscal year
more urgent priorities. 2002.
ARMED 6
UNITED STATES COURT OF APPEALS FOR THE GNYiRONMBNTAL RESTORATION,FOR3dERLY USED a
FORCES DEFENSE SITS n
Pineal year 2ee2 aprxsPaiatios.......... ........................................... 39,RiNACOo,gKOW necat year 2009 4FPcoPrisWa 9222.R3b,4+00
Preset year f00o budget request ......_......._....._ _..... ....._.. os44.000 Fiscal year 2M bWgst trgwst,.._.........._.._.......... ............... 212.102,A00
Coasaaid"20SUM0•ds0oa Q_».._.....».......... .._........_......._...... ComwitMa recasasaaeat�ea
Cbaagatrsm>}u�a1»quest .............._.......... _ ............ .....».. ................_...». ..... .............._........_ 2I2,L02Oo0 6
on of tf9,ti14�,000 for Cheap igat rsgviest ....................... .__. . . .................. ...._........_._........... -.
The Committee rommmsnda an PmPnSO The Committee"Common&an appropriation of$212.102O00 for
the United States Covet of Appeals for the Araesd Forces. The rec. EnvirogwAantai Restoration, Formerly Used Defense Sites. VFW rem
osnraecdentioo is an increase of$5I8,000 iron the amount appro-
ommomktim in a decrease of$10,163,000 Now the amount appro.
0 printed is Swan yes:2002. printed in fiscal year 200Z.
JUL-10-2002 14:12 CITY OF SRN JU5E qvjo e r i 'vou t r.cp4,u4
Un.
gilt
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F.
Sib
bt
kk
Js LOWN clv
P -644
1.4 8§1 a -0 RA 21 9 -241� A
55
v
sz. 'MKS 1 .4-51
PC
Cal i
CrA CL
631 4
WA
p. �
40 Jim
4- A
L off-4 oin
-V awe
'1 1 111 40 & z
41
0
It
9v
L 2JL-02- 1c:
20274 24422 Z1 P.03
TOTAL P.04
I
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Memoimdum
To: Craig Britton
From: Cathy Woodbury
Date: 07/15/02
Re: National Recreational Trails Grant Final Payment
I am pleased to bring you the good news that we have received a check for$55,718,which
represents the final payment of the National Recreational Trails matching grant for El Corte de
Madera Creek Open Space Preserve.
This grant, totaling $73,000, helped finance
• Construction of a network of perimeter trails
• Construction of an observation deck at the sandstone formation(Tafoni) and the re-
routing of the trail to the deck
• Repair of two bridges
• Installation of 6 trailhead signs and 21 trail directional signs
• Closure of unauthorized trails and restoration of the damaged areas
Pooling all their creative, inventive, and multi-talented resources, Planning and Skyline Field
Staff not only accomplished these projects, but did so under the pressure of a May 31St deadline
for submitting the grant's final paperwork. It was a great collaborative effort.
Memorandum
Date: July 17, 2002
To: Craig Britton,General Manager
From: Paul McKowan,Volunteer Programs Coordinator
Subject: Volunteer Programs Update
Earlier this year,members of the District Trail Patrol program made some recommendations on improving the quarterly and annual
Volunteer Trail Patrol Activity Summaries that I submit to you and the Board. The current format seemed to focus only on the
total violations Trail Patrollers had observed in a given time period,with no reference to the fact that the total number of violations
consistently represents a small percentage of the total visitors observed and contacted. The volunteers provided several good
recommendations to modify these reports and convey a more positive picture of their patrol efforts. I have included statistics for
the first six months of 2002 in this report and will resume submitting quarterly reports in September.
Also included in this report,now called the Volunteer Programs Update,is information on other District volunteer programs.
My goal is to keep you and the Board members updated on the efforts of this dedicated group of volunteers.Their enthusiasm and
energy greatly contribute to the successful protection and maintenance of the open space preserves.
Volunteer Trail Patrol
Opportunities to Educate Visitors about District Ordinances(111102—6130102):These statistics represent the number of
visitors who were provided information after being observed violating these ordinances(for a detailed chart,please see
attachment A). Trail Patrol members introduce themselves,explain the details of the ordinance,provide information and
alternatives,and submit the information on their patrol reports. It is important to note that District ordinances may be
discussed during any type of visitor contact;therefore,this type of visitor education is not limited to the numbers listed
below. Total hours logged for this period: 1,805 hours.
Bicycle Ordinances: Dog Ordinances: Other Ordinances:
Helmet: 53 Off Leash: 37 Equestrian Prohibited Area: 02
Prohibited Area: 13 Prohibited Area: 11 Various Other Ordinances: 34
Speed Limit: 21
Two Quotes from the Trail Patrol Volunteers:
"Effectiveness of VTP: Is it?We sure think soN We've had so many,many,people either stop us,or comment when
running by; 'thank you for being out here', 'thanks for what you are doing',or'we feel much safer knowing the trails are
patrolled'(!)"
"I saw one biker about to leave the parking lot,see me,and put on his helmet. So no violation,but nice that he complied
prior to starting to ride! I saw probably another 20 bikers,all of whom had their helmets on and who were obeying the
speed limits.Also,the wildflowers are wonderful right now!"
Special Project-IMBA Trail Patrol at ECDM.-A special 2-day training session will be held at the end of this month for
approximately 10 members of the International Mountain Biking Association Bicycle Patrol group. These cyclists will
patrol,report conditions,and educate visitors about regulations,policies,and issues at El Corte de Madera. In addition,
the District will be hosting an ECDM trail work project with the IMBA trail crew on July 20. The Community Programs
Team is very excited to be joining efforts with IMBA and local mountain biking groups like ROMP and Team Wrong
Way to educate visitors and protect and maintain this popular preserve.
--over--
2002 Enrichment Training Program: Since its inception in 1993,the Trail Patrol program has conducted an Orientation
and Training Program for new members each spring. This year,an enrichment training program has been scheduled for
current members. The goal of this program is to provide an expanded series of learning opportunities that will keep Trail
Patrol volunteers apprised of District projects and news,while enhancing their volunteer experience. The program began
in April and will run through the end of the year. Enrichment training sessions help District volunteers effectively
represent the District,and seem to foster a greater sense of community. Each presentation is scheduled for 1.5-to 2.5-
hours,and features one or more staff and/or guest speakers. The following training sessions have occurred,are still in the
organizing stage,or are scheduled for later this year.
• An Update on El Corte de Madera Issues • District GIS Presentation
• Santa Clara County Open Space Authority Presentation • Visitor Contact Refresher Course
• All About Wildland Fires Presentation/Annual Breakfast • Safety-Self Help Presentation
• District Resource Mgmt 5-year Strategic Plan Presentation • Effective Communication Skills
Preserve Partners and Crew Leader Programs
District staff and volunteer crew leaders have already led 30 outdoor service projects this year! Over 300 Preserve
Partner,Special Group,and student volunteers have donated their time and sweat to maintaining the open space preserves.
These volunteers have restored sections of trail,collected native seeds,installed retaining walls,repaired and painted
sections of the corral at the red barn,cleaned-up the baylands area,pulled invasive,non-native vegetation,planted 2000
redwood seedlings,constructed several sections of fence,painted observation decks,and removed wire cages from
established young oak trees. These two programs continue to be educational and productive. The volunteers produce
high-quality results,develop new skills,and learn about the many aspects involved in restoring and maintaining the open
space preserves. Many can't wait to bring their family and friends to the areas they have worked and show off their
accomplishments. Once a community-wide immunity to poison oak is developed,these programs will be perfect!
Special Proiect Volunteers-Natural Resource Database
District volunteers Dennis Smith,Bill Korbholz,and Bill Bauriedel continue to work with District staff on finalizing the
Natural Resource Database. These volunteers have contributed hundreds of hours creating the database,gathering data,
and preparing this incredible tool for staff,volunteer,and wider public use. The goal is to have this database up and
running by this fall. And their efforts don't stop there. When they're not busy working on the database project,these
three also participate in the District Docent and Trail Patrol programs!
Special Proiect Volunteers-District Website Improvements
Marc Auerbach,a District Preserve Partner and now Special Project volunteer,has repaired and improved the District web
site. Marc began work last year when an ISP change caused problems with the on-line volunteer report forms. He worked
with me and trail patrol members on improving the trail patrol forms and the volunteer pages. This system is now user-
friendly and very efficient. Upon completion of this project,Marc offered to meet with management and offer his
expertise in improving the entire web site. A web team was created,and the results are incredible. The District has an
improved website,and Marc's incredible donation of skills and time has saved the District thousands of dollars.
Community Outreach Volunteers
Community Outreach Volunteers are working side-by-side with staff and Board members staffing the District booth at Bay
Area art and wine festivals and other community events. The annual training session was held in May,and the District has
already participated in three summer events. The goal is to attend nine events this year,most of which are two-day events
in communities ranging from Los Gatos to Pacifica. In addition to participating as ambassadors of the District,these
volunteers also help us evaluate each event to ensure that our efforts are efficiently utilized.
These are just a few of the highlights of the various programs this year. I will feature additional volunteer contributions and
accomplishments in each report. Many thanks to you and the Board for your continued support of these programs. The Public
Affairs Team looks forward to hosting the October 5,Volunteer Recognition Event,and we hope that you and all the Board
members are able to attend and rub elbows with the best ambassadors around.
2002 Enrichment Training Program: Since its inception in 1993,the Trail Patrol program has conducted an Orientation
and Training Program for new members each spring. This year,an enrichment training program has been scheduled for
current members. The goal of this program is to provide an expanded series of learning opportunities that will keep Trail
Patrol volunteers apprised of District projects and news,while enhancing their volunteer experience. The program began
in April and will run through the end of the year. Enrichment training sessions help District volunteers effectively
represent the District,and seem to foster a greater sense of community. Each presentation is scheduled for 1.5-to 2.5-
hours,and features one or more staff and/or guest speakers. The following training sessions have occurred,are still in the
organizing stage,or are scheduled for later this year.
• An Update on El Corte de Madera Issues • District GIS Presentation
• Santa Clara County Open Space Authority Presentation • Visitor Contact Refresher Course
• All About Wildland Fires Presentation/Annual Breakfast • Safety-Self Help Presentation
• District Resource Mgmt 5-year Strategic Plan Presentation • Effective Communication Skills
Preserve Partners and Crew Leader Programs
District staff and volunteer crew leaders have already led 30 outdoor service projects this year! Over 300 Preserve
Partner, Special Group,and student volunteers have donated their time and sweat to maintaining the open space preserves.
These volunteers have restored sections of trail,collected native seeds,installed retaining walls,repaired and painted
sections of the corral at the red barn,cleaned-up the baylands area,pulled invasive,non-native vegetation,planted 2000
redwood seedlings,constructed several sections of fence,painted observation decks,and removed wire cages from
established young oak trees. These two programs continue to be educational and productive. The volunteers produce
high-quality results,develop new skills,and learn about the many aspects involved in restoring and maintaining the open
space preserves. Many can't wait to bring their family and friends to the areas they have worked and show off their
accomplishments. Once a community-wide immunity to poison oak is developed,these programs will be perfect!
Special Proiect Volunteers-Natural Resource Database
District volunteers Dennis Smith,Bill Korbholz,and Bill Bauriedel continue to work with District staff on finalizing the
Natural Resource Database. These volunteers have contributed hundreds of hours creating the database,gathering data,
and preparing this incredible tool for staff,volunteer,and wider public use. The goal is to have this database up and
running by this fall. And their efforts don't stop there. When they're not busy working on the database project,these
three also participate in the District Docent and Trail Patrol programs!
Special Pro'ect Volunteers-District Website Improvements
Marc Auerbach,a District Preserve Partner and now Special Project volunteer,has repaired and improved the District web
site. Marc began work last year when an ISP change caused problems with the on-line volunteer report forms. He worked
with me and trail patrol members on improving the trail patrol forms and the volunteer pages. This system is now user-
friendly and very efficient. Upon completion of this project,Marc offered to meet with management and offer his
expertise in improving the entire web site. A web team was created,and the results are incredible. The District has an
improved website,and Marc's incredible donation of skills and time has saved the District thousands of dollars.
Community Outreach Volunteers
Community Outreach Volunteers are working side-by-side with staff and Board members staffing the District booth at Bay
Area art and wine festivals and other community events. The annual training session was held in May,and the District has
already participated in three summer events. The goal is to attend nine events this year,most of which are two-day events
in communities ranging from Los Gatos to Pacifica. In addition to participating as ambassadors of the District,these
volunteers also help us evaluate each event to ensure that our efforts are efficiently utilized.
These are just a few of the highlights of the various programs this year. I will feature additional volunteer contributions and
accomplishments in each report. Many thanks to you and the Board for your continued support of these programs. The Public
Affairs Team looks forward to hosting the October 5,Volunteer Recognition Event,and we hope that you and all the Board
members are able to attend and rub elbows with the best ambassadors around.
Attachment A
Volunteer Trail Patrol — Opportunities to Educate Visitors about District Ordinances Chart
I Bicycle Dog Equestrian Other Totals by
Patrol Ordinances Ordinances Ordinances Ordinances
Hours Preserves Prohibited Speed Prohibited Prohibited Speed Preserve
Helmet Area Limit Leash Area Area Limit Miscellaneous y
50 Coal Creek 4 4
27 El Corte de Madera
6 El Sereno
93 Fremont Older 4 2 2 6 1 15
4 La Honda Creek
75 Long Ridge 3 2 2 3 3 2 15
1 Los Trancos
114 Monte Bello 6 5 11
11 Picchetti Ranch
4 Pulgas Ridge
62 Purisima Creek 1 4 2 4 11
791 Rancho *15 2 2 1 3 **30 53
81 Russian Ridge 6 1 1 8
33 Saratoga Gap 4 4
18 Sierra Azul 2 2
44 Skyline Ridge 1 2 3
64 St. Joseph's Hill 8 9 17
75 Windy Hill 7 3 2 14 2 28
252 Training/Meetings
1,805 Totals by 53 13 21 37 11 2 34 171
Ordinance 4
*The District helmet ordinance is now being enforced at the Rancho County Park as a result of the County Park Management
Agreement. Trail Patrol volunteers also participated in education booths to inform visitors of the change.
**The majority of these observations involved minors on scooters, and the trend is slowing.
I
Notice of Exemptio. Form D
To: ® Office of Planning and Research From: (Public Agency)
PO Box 3044, 1400 Tenth Street, Room 222 Midpeninsula Regional Open Space District
Sacramento, CA 95812-3044
330 Distel Circle Los Altos,CA 94022
❑ County Clerk (Address)
County of
Project Title: Blue Blossom Trail Partial Realignment
Project Location - Specific:
The project is located within El Corte de Madera Creek Open Space Preserve, situated approximately 3/4 mile west of Highway
35 and the preserve boundary,and accessible via Gate#CM05 and the Spring Board Trail.
Project Location—City: Woodside,CA Project Location—County: San Mateo
Description of Project:
The purpose of this project is to reduce erosion from the Blue Blossom Trail by realigning approximately 0.2 miles of the trail and restoring
the existing steep portion of trail to eliminate small ruts and gullies. The new alignment will follow an existing road cut that is level(grade
less than 10%),with cross slopes less than 50%. The project entails only minor trimming of branches,and some hand work to clear small
landslides. The new trail alignment will be constructed entirely by hand and will incorporate erosion control measures identified by the
District's consulting Certified Engineering Geologist,including use of rolling dips and gentle out-sloping. The proposed alignment has been
surveyed to confirm that no sensitive biological resources will be affected(refer to attached memo,dated 7/18/02).
Name of Public Agency Approving Project: Midpeninsula Regional Open Space District
Name of Person or Agency Carrying Out Project: Midpeninsula Regional Open Space District
Exempt Status: (check one)
❑ Ministerial(Sec. 21080(b)(1); 15268);
❑ Declared Emergency(Sec. 21080(b)(3); 15269(a));
❑ Emergency Project(Sec. 21080(b)(4); 15269(b)(c));
®Categorical Exemption. State type and section number: Article 19, Sections 15301 and 15304
❑ Statutory Exemptions. State code number:
Reasons why project is exempt:
Section 15301 exempts repair,maintenance,or minor alteration of existing public facilities involving negligible or no expansion
of use. This project consists of minor realignment and restoration of an existing trail, and would not result in increased use.
Section 15304 exempts certain minor alterations to land,water, or vegetation. This project entails very minor surface grading
and vegetation removal to open an existing road cut. Installation of new erosion control measures will benefit the environment.
Lead Agency
Contact Person: Ms. Cathy Woodbury,ASLA,AICP Area Code/Telephone/Extension: (650)691-1200
If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? ❑Yes ❑No
Signature: Date: July 18,2002 Title: Planning Manager
® Sigdd y Lead Agen�/
Date received for filing at OPR:
® Signed by Applicant
Revised May 1999
Governor's Office of Planning and Research 27
I
PropoSr4 Blue Blossom Trail " Aalignment
Site Map
30-7
200-9
30-8
Spring Boar4l
ss
r � 4
Proposed
Realignment
- 200-5
`1
\.10-21.2
N
0 125 250 500 750 1,000 Feet
ul 0 } N prd
s101
ene HS
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a
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Location ! 84
San Jose Metro,Area
17
1
Notice of Exempti, Form D
To: Ja Office of Planning and Research From: (Public Agency)
PO Box 3044, 1400 Tenth Street,Room 222 Midpeninsula Regional Open Space District
Sacramento,CA 95812-3044
330 Distel Circle Los Altos,CA 94022
❑ County Clerk (Address)
County of
Project Title: Blue Blossom Trail Partial Realignment
Project Location -Specific:
The project is located within El Corte de Madera Creek Open Space Preserve,situated approximately 3/4 mile west of Highway
35 and the preserve boundary,and accessible via Gate#CM05 and the Spring Board Trail.
Project Location—City: Woodside,CA Project Location—County: San Mateo
Description of Project:
The purpose of this project is to reduce erosion from the Blue Blossom Trail by realigning approximately 0.2 miles of the trail and restoring
the existing steep portion of trail to eliminate small ruts and gullies. The new alignment will follow an existing road cut that is level(grade
less than 10%),with cross slopes less than 50%. The project entails only minor trimming of branches,and some hand work to clear small
landslides. The new trail alignment will be constructed entirely by hand and will incorporate erosion control measures identified by the
District's consulting Certified Engineering Geologist,including use of rolling dips and gentle out-sloping. The proposed alignment has been
surveyed to confirm that no sensitive biological resources will be affected(refer to attached memo,dated 7/18/02).
Name of Public Agency Approving Project: Midpeninsula Regional Open Space District
Name of Person or Agency Carrying Out Project: Midpeninsula Regional Open Space District
Exempt Status: (check one)
R Ministerial(Sec.21080(b)(1); 15268);
f_1 Declared Emergency(Sec. 21080(b)(3); 15269(a));
❑Emergency Project(Sec.21080(b)(4); 15269(b)(c));
Categorical Exemption. State type and section number: Article 19,Sections 15301 and 15304
❑ Statutory Exemptions. State code number:
Reasons why project is exempt:
Section 15301 exempts repair,maintenance,or minor alteration of existing public facilities involving negligible or no expansion
of use. This project consists of minor realignment and restoration of an existing trail,and would not result in increased use.
Section 15304 exempts certain minor alterations to land,water,or vegetation. This project entails very minor surface grading
and vegetation removal to open an existing road cut. Installation of new erosion control measures will benefit the environment.
Lead Agency
Contact Person: Ms. Cathy Woodbury,ASLA,AICP Area Code/Telephone/Extension: (650)691-1200
If filed by applicant:
1.Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? R Yes Ej No
Signature: Date: July 18,2002 Title: Planning Manager
Si y Lead Agen�l
Date received for filing at OPR:
Signed by Applicant Revised May 1999
Governor's Office of Planning and Research 27
r
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Manager
Date: July 24, 2002
I
Re: FYI's
i
• 94 -1404 • Phorw.650-691-1200
330 Distelt"arck Los Altos,CA 022
Fax 650-691-0485 • Email:mmsd@operapace.org • 'Web site: www.openwwe.org
i
Regional Open 'ce
1
INTER-OFFICE MEMORAI�Dr
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: C. Britton, General Manager
From: M. Williams, Real Property Representative U
Date: July 19, 2002
Subject: Lease and Management Agreement of the Peninsula Open Space Trust of the (former
(McKannay) Property at the Mt. Umumhum Area of Sierra Azul Open Space Preserve
An Agreement was entered into on May 23, 2002 and management responsibility for this 33.85-acre
property passed to the District (See enclosed copy of the Agreement).
I am not aware of any use and management concerns that were not addressed in the staff report to the
Board. In accordance with the public notification policy, and since there were no public and/or
adjoining owner comments which might require amendment to the use and management
recommendations, the effective date of the agreement marks the final adoption of the preliminary use
and management plan recommendation as tentatively approved by the Board of Directors at their
meeting of May 22, 2002.
DEDICATION/ACQUISITION CHART INFORMATION
Ownership Status: Board Approval
Preserve/Area Couuty/A.P.N, Grantor Acres (Fee,Easement, Lease, Date/Res. No.
Ntgmt Agmt.)
Sierra Azul 562-24-001, 005, McKannay 33.85 Lease Management May 22, 2002
006, 010, 069 Agreement
562-25-027, 038
Dedication Date/
Mgmt. Status: Status:
Closing Date (Open,Closed,CNIV, (Intended Type Purchase Price GIS Code
or Other) Withheld)
N/A Closed N/A N/A N/A
i141isc. Notes: I Lease and Management Agreement
cc: Board of Directors
Administration
Operations
Accounting
Planning
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site: www.openspace.org ®EPEE"
Board of Directors:Pete Siemens,Mary C. Davey,led Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz - General Manager:L.Craig Britton
INTEROFFICE MEMORANDUM
July 17, 2002
TO: L. Craig Britton, General Manger
FROM: G. Baillie,Management Analyst
SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY
Month June Year 2002
VIOLATIONS CITES TOTALS CRIMES TOTALS
Bicycles Assault 1
Closed area 5 6 Indecent exposure 1
Speed 8 19
Helmet 10 18
Night-riding 0 0 ACCIDENTS/INCIDENTS
Dogs Bicycle accident 1
Prohibited area 1 3 Equestrian accident 1
Off-leash 7 9 Hiking/running accident 2
Off-road vehicles 0 0 Other first aid 0
Closed area 5 7 Search&Rescue 0
After hours 10 18 Vehicle accident 0
Fishing 2 2 LZ air evacuation 0
Vandalism 0 5 Fire 0
Parking 13 19
Parking after hours 21 31
Dumping/littering 0 0 ENFORCEMENT
Campfires 0 0 Parking citations 34
Camping 0 0 Other citations 51
Weapons Written warnings 50
Actual contact 0 0 Arrests 0
Report only 0 1 Police assistance 0
Evidence of 0 0
Smoking 1 1
Gathering/hunting 0 1 MUTUAL AID
Gathering vegetation 0 1 Accident 2
Exhibition of speed 2 2 Law enforcement 1
Encroachment 0 1 Landing zone off-site 1
Minor poss alcohol 0 8 Fire 0
Camping w/out permit 0 3
Unlawful trail construction 0 1
SUMMARY OF SIGNIFICANT INCIDENTS
1 While on foot patrol of Sierra Azul OSP, K. Miller talked with two cyclists who stated that
they had almost been run do
wn b a pickup truck. The suspect,who matched the description
hY Y P p p
of a neighbor who is known for this type of activity,had driven his truck past the bicyclists,
then backed up at a high rate of speed and locked up his brakes, skidding near the bicyclists.
Santa Clara S.O. was called. The deputy interviewed the victims and stated he would contact
the suspect.
I
2 T. Lausten responded to Rancho San Antonio County Park for a 12-year-old bipolar male
fighting with his mother and throwing rocks at her. Santa Clara County Sheriffs also
responded. The boy calmed down and was released to his mother.
2 J. Smith found an illegal trail in its preliminary stages of construction at El Sereno OSP. Tools
were found behind a tree and the length of trail was flagged by orange tape.
7 After receiving permission, J. Kowaleski and B. Malone drove through private property and
discovered that an old road had been re-opened,which leads into Sierra Azul OSP. The new
road is approximately Y2mile long, and was possibly graded by the property's caretaker.
Information regarding the encroachment has been provided to the Land Protection Specialist.
8 A. Correia took a report of an indecent exposure incident at Rancho San Antonio. A man
exposed himself to a woman and two teenage girls. The woman ran toward the suspect and he
ran away.
9 L. Paterson observed a vehicle enter the Russian Ridge parking lot, accelerate and then turn
quickly, spinning a"doughnut." The parking lot was full of cars, hikers and bike riders. L.
Paterson issued an"exhibition of speed"misdemeanor citation to the driver.
18 When her horse reared back, a woman fell off and lost consciousness on the Coyote Trail at
Rancho San Antonio. J. Smith, J. Kowaleski and M. Newburn, and Santa Clara County Fire
responded. She regained consciousness and was transported by ambulance to Stanford.
23 B. Malone contacted a group of seven minors at the Mora water tank at Rancho San Antonio.
In addition to after hours violations, they were in possession of a bottle of rum. Santa Clara
County Sheriffs Office was called to determine the sobriety of the drivers. They were all cited
for after hours use and given verbal warnings for the alcohol. Parents were called to pick up
the juveniles. A. Correia and L. Patterson assisted.
27 K. Miller found what appeared to be materials and camping supplies for marijuana cultivation
in Sierra Azul. Some items included food, fertilizer,propane gas cylinders, clothing, and 1000'
of irrigation hose.
28 E. Wickham observed a vehicle enter the Monte Bello parking lot, accelerate and then turn
quickly, doing a"doughnut"very near a bicyclist. The parking lot was full of visitors. E.
Wickham issued an"exhibition of speed"misdemeanor citation to the driver.
June Vandalism
I An upper split rail was broken on the new deck at the tafoni sandstone formation.
2 A gate was removed from its hinges in Sierra Azul.
12 Fences were cut at St. Joseph's Hill.
20 A no bicycles"sign at Fremont Older was scratched.
21 A PG&E lock was cut on the former airbase at Mt. Umunhum.